HomeMy WebLinkAboutCouncil Actions 07-07-25 SANCHEZ-JONES
43218-070725
City of Roanoke, Virginia
CITY COUNCIL
Wle744 BOARD OF ZONING APPEALS
July 7, 2025
ROA N O K E 9:00 AM
City Council Chamber
215 Church Avenue, SW
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in which to
live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods
set amongst the spectacular beauty of Virginia's Blue Ridge.
NOTICE:
City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at
7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through Facebook
Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the
deaf or hard of hearing.
CALL TO ORDER - ROLL CALL. All Present.
• City Council -All present
• Board of Zoning Appeals - Board Member Miller was absent.
WELCOME AND OPENING REMARKS.
DISCUSSION/COMMENTS BY CITY COUNCIL/BOARD OF ZONING APPEALS.
RECESSED/ADJOURNED -9:56 am
THE COUNCIL MEETING WILL RECONVENE TO CONSIDER THE FOLLOWING
ITEMS FOR ACTION:
A communication from Mayor Joseph L. Cobb requesting that the Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by the Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0)
• Human Services Advisory Board
• Board of Zoning Appeals
• Building and Fire Code Board of Appeals
• Gun Violence Prevention Commission
• Mill Mountain Advisory Board
• Youth Services Citizen Board
A communication from the City Attorney requesting that City Council convene in
a Closed Meeting to consult with legal counsel regarding a contract involving
the City's Legislative Committee, pursuant to Section 2.2-3711 (A)(7), Code of
Virginia (1950), as amended. (7-0)
A communication from the City Attorney requesting that City Council convene in
a Closed Meeting to consult with legal counsel regarding a certain legal matter
requiring the provision of legal advice by the City Attorney concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the Northeast area of
the City of Roanoke, pursuant to Section 2.2-3711 (A)(5), Code of Virginia,
(1950), as amended. (7-0)
A communication from the City Attorney requesting that City Council convene in
a Closed Meeting to consult with legal counsel regarding a certain legal matter
involving utility services provided to City residents and any impacts that may be
caused by the location of a business or industry to the region, pursuant to
Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. (7-0)
Items listed on the 2:00 pm City Council docket requiring discussion/clarification and
addition/deletions to the 2:00 pm agenda. None.
Topics for discussion by the Mayor and Members of City Council.
Mayor Cobb called attention to a walk-on item to be presented at the 2:00 pm
meeting regarding the composition of the Board of Fire Code Appeals.
Briefings: None.
AT 10:14 am, THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING; AND THEREAFTER RECONVENE AT 2:00 pm, IN THE
COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
Ir/OCity of Roanoke, Virginia
CITY COUNCIL
�� 2:00 m
P
ROAN O K E City Council Chamber
215 Church Avenue, SW
1. CALL TO ORDER - ROLL CALL. All Present.
Moment of silence in memory of the late Senator Granger MacFarlane who
passed away on June 23, 2025.
The Invocation was delivered by Mayor Joseph L. Cobb.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Cobb.
Welcome
Certification of Closed Meeting. (7-0)
ANNOUNCEMENTS:
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
1. Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin
with the Council Members providing "shout-outs" or announcing
community events recently attended. The Council Members made the
following announcements:
Council Member Hagen "shouted-out" the Roanoke Public Library and the
Cupcakes with Council event.
Council Member Sanchez-Jones also "shouted-out" the Roanoke Public
Library and the Cupcakes with Council event and advised that it was nice
to meet with the community and hear their concerns.
Vice-Mayor McGuire acknowledged all who helped the City of Roanoke
have a nice Fourth of July holiday, "shouted-out" the Roanoke River
Floatilla event and the 102nd Celebration of Washington Park event.
Council Member Nash recognized the Friends of Washington Park's 102nd
Celebration of Washington Park, noted it was a nice event and advised
that he threw the first pitch at the Salem Red Sox Heritage game
sponsored by the Humble Hustle Company. He "shouted-out" Humble
Hustle and all the "Not Your Average" events which help to keep Roanoke
a viable, livable and enjoyable place.
Council Member Volosin "shouted-out" Virginia's 250th Celebration and
the 20 minutes of fireworks that were added on to theCity's existing event
held on July 3.
Council Member Powers agreed with the sentiments of the Council
Members and "shouted-out" all City departments and all their hard work in
the previous fiscal year, especially as it was the beginning of a new fiscal
year.
Mayor Cobb echoed the comments of the Council, recognizing that
although it was mid-calendar year, the City had over 80 events,
acknowledged the Miss Virginia Pageant had the largest attendance ever,
the downtown car show, Star City Slide, and Great American Car Race
around the same time, which required many street closures and
coordination of many City departments.
Proclamation declaring July 2025 as Parks and Recreation Month.
Mayor Cobb read and presented the proclamation to Cindy McFall, Director,
Parks and Recreation and staff in attendance.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
The City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to the Council, as
he may deem appropriate.
Freeda Cathcart appeared before the Council and spoke with regard to flood
resiliency and expressed concern about a development across from
Washington Park on Orange Avenue, NW.
Victor Q. Banks, on behalf of the Melrose Athletic Club, Inc., appeared before
the Council and asked for assistance in the coordination of a building project,
construction of a 7,500 square foot building at 1627 Melrose Avenue, NW.
4. CONSENT AGENDA: APPROVED (6-0, Council Member Sanchez-Jones was not present
when the vote was recorded)
C-1. Minutes of the regular meeting of the City Council held on Monday, June 16,
2025.
RECOMMENDED ACTION: Dispensed with the reading of the minutes and
approved as recorded.
C-2. Request for public hearing to be held on Monday, July 21, 2025, at 7:00 p.m.,
to provide comments to Council prior to Council taking action to authorize FY
2025-2026 debt issuance for Deferred Maintenance projects.
RECOMMENDED ACTION: Concurred in the request.
C-3. Reports of qualification of the following individuals:
Mary Apel and Joyce Watkins as Trustees of the Roanoke City School Board,
for three-year terms of office, each, commencing July 1, 2025, and ending June
30, 2028;
Clare Callaghan as a member of the Roanoke Public Library Board for a three-
year term of office, commencing July 1, 2025, and ending June 30, 2028;
Robert Lamour as a member of the Gun Violence Prevention Commission for a
three-year term of office, commencing April 1, 2025, and ending March 31,
2028;
Amya Matthews as a member of the Roanoke Arts Commission to replace
Lauren Woodson for a three-year term of office, commencing July 1, 2025, and
ending June 30, 2028;
David Parr as a member of the Roanoke Neighborhood Advocates for a term of
office ending September 30, 2027;
Nicole Dempah as a member of the City Planning Commission to fill the
unexpired term of office of Kevin Berry ending December 31, 2026;
Husain Alam as a member of the Architectural Review Board for a four-year
term of office, commencing October 2, 2024, and ending October 1, 2028;
Dominic Harden as a member of the Roanoke Valley Greenway Commission to
replace William Hackworth for a three-year term of office commencing July 1,
2025, and ending June 30, 2028;
Angelia Vernon as a member of the Defined Contribution Board for a three-year
term of office, commencing July 1, 2025, and ending June, 30, 2028;
Brian Haynesworth as a member of the Personnel and Employment Practices
Commission fora three-year term of office, commencing July 1, 2025, and
ending June 30, 2028;
John Clements as a member of the Visit Virginia's Blue Ridge Board of
Directors to fill the unexpired term of office of Lutheria Smith ending June 30,
2025; and
John Clements as a member of Visit Virginia's Blue Ridge Board of Directors
for a one-year term of office, commencing July 1, 2025, and ending June 30,
2026.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS:
Receive public comment and vote on proposed amendments to the City's HUD
Citizen Participation Plan.
Adopted Resolution No. 43218-070725. (7-0)
6. PETITIONS AND COMMUNICATIONS:
1. Acceptance and Appropriation of the FY26 School Resource Officer (SRO)
Grant.
Adopted Ordinance No. 43219-070725. (7-0)
2. Presentation of the Project Lifesaver Program. Sergeant Timothy Young,
Roanoke City Sheriffs Department. (Sponsored by Council Members Sanchez-
Jones and Hagen) 20 minutes.
No action taken.
7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER:
1. City Manager:
BRIEFING:
May, 2025 Monthly Financial Report- 10 minutes
ITEMS RECOMMENDED FOR ACTION:
a. Acceptance and Appropriation of a Donation from the Moose Lodge of
Vinton for the Rapid Engagement of Support in the Event of Trauma
(RESET) Champions of Change Boxing Program.
Adopted Ordinance No. 43220-070725. (7-0)
b. Recommendations of the Roanoke Arts Commission for Funding of
Qualified Agencies for Fiscal Year 2025-2026.
Adopted Ordinance No. 43221-070725. (7-0)
c. Recommendations of the Human Services Advisory Board for Funding
to local Non-Profit Agencies for Fiscal Year 2025-2026.
Adopted Ordinance No. 43222-070725. (7-0)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
My City Academy is a no-cost leadership program aimed at supporting
Roanoke's refugee and immigrant communities in learning how local
government works and how to get involved. Participants gain insight into city
services and community resources designed to improve daily life and build
stronger connections. My City Academy begins on July 15, 2025, offering
monthly sessions in collaboration with Blue Ridge Literacy. These will alternate
between Advanced and Post-Advanced classes. The program will include
presentations from city departments and local organizations, plus field trips and
hands-on activities. After that, monthly meetings explore important topics like
food security, advocacy, leadership, mental health, adult education, and
workforce support. While participants are encouraged to have solid English
skills, the program also offers chances to discuss in native languages and
access translated materials.
Construction began on Monday, June 30, 2025, on the highly anticipated
Gainsboro Road Streetscape Project. This $2.2 million investment will enhance
the corridor between Salem Avenue and Orange Avenue with a range of safety
and mobility improvements. Upgrades will include high-visibility crosswalks,
pedestrian signals, curb extensions, ADA-compliant access, on-street parking,
and a dedicated mobility track for cyclists and scooter users. A new pedestrian
and bicycle detection system has already been installed at Orange Avenue to
support safer crossings at this key intersection. Designed with input from local
residents and businesses, the project aims to meet neighborhood needs while
enhancing access to nearby destinations such as the Gainsboro YMCA,
Washington Park Pool, and the Roanoke River Greenway. Work will proceed in
phases, led by contractor EC Pace, with full completion expected by spring
2026. Gainsboro Road will remain open throughout the project, though
occasional lane closures and traffic delays should be anticipated.
A new commemorative bench has been installed along the Roanoke River
Greenway near Hamilton Terrace in honor of Guy Byrd, a longtime board
member of Pathfinders for Greenways. The bench, donated by Pathfinders for
Greenways, celebrates Byrd's 30 years of service. A small dedication ceremony
is scheduled for Monday, July 28, 2025, at 10:00 a.m.
2. CITY ATTORNEY: NONE.
3. DIRECTOR OF REAL ESTATE VALUATION: NONE.
8. REPORTS OF COMMITTEES:
1. Comments on certain Authorities, Boards, Committees and Commissions in
which City Council serve as liaisons or appointees.
Council Member Volosin reported on the Roanoke Valley-Alleghany
Commission's completion of the electric Vehicle Infrastructure
Implementation Strategy, a regional look at how localities should update
their charging infrastructure and the installation of three pollinator art bus
stops in the Belmont/Fallon target area. He reminded the Council that the
Comission was still in the strategic planning process.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
1. A resolution approving a revised City Council Travel Policy, effective July 1,
2025.
Adopted Resolution No. 43223-070725. (7-0)
2. A resolution approving the City Council's Electronic Participation Policy.
Adopted Resolution No. 43224-070725. (7-0)
3. A resolution in support of funding for repairs and strategic implementation of the
Blue Ridge Rising Program along the Blue Ridge Parkway.
Adopted Resolution No. 43225-070725. (7-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
1. Inquiries and/or comments by the Mayor and Members of City Council.
• Council Member Initiative - "YouTube" - Presented by Council Member
Nash
Mayor Cobb announced that the previously scheduled walk-on item has been
withdrawn and will be addressed at a later date.
3. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Reappointed James Davis as a member of the Mill Mountain Advisory
Board for a three-year term of office commencing July 1, 2025,.and ending
June 30, 2028.
Reappointed Lianiz Cuevas as a member of the Youth Services Citizen
Board for a one-year term of office commencing July 1, 2025, and ending
June 30, 2026.
ADJOURNED - 3':38 PM
City Council /
Board of Zoning Appeals
Joint Meeting
JULY 7, 2025
ROANOKE
City Council/Board of Zoning Appeals Joint Meeting
1. Role of the Board of Zoning Appeals
2. Basis of BZA Recommendations
3. Quasi-Judicial Role
4. Homestays
5. Board Management
IIPIPRIZ
III 111111N
ROANOKE
Role of the Board of ZoningAppeals
Special Variances Appeals of ZA
Exceptions Determinations
• Authorizes a use not • Allows for a reasonable • A request to overturn an
permitted in a particular deviation from a official determination
district except when provision of the Zoning made in the
specific standards set Ordinance when the administration or
forth in the City's Zoning strict application of the enforcement of the
Ordinance are met. ordinance would result in Zoning Ordinance.
• A granted special unnecessary or
exception runs with the unreasonable hardship to
property the property owner.
• A granted variance runs
with the property.
Special Exceptions
Criteria for how the decision is made:
1. The use is compatible with the character and appearance
of the surrounding neighborhood by virtue of its height,
bulk, location on the lot, and the design and location of
parking, signage, landscaping, and other outside activities
or structures
Special Exceptions
Criteria for how the decision is made:
2. The use does not create a demand on public water or
sanitary sewer services that exceeds the design capacity of
these systems or that would in any way decrease the
quality of service to the surrounding neighborhood;
Special Exceptions
Criteria for how the decision is made:
3. The use does not generate traffic on public streets that
exceeds the design capacity of such streets and does not
create a dangerous traffic problem by virtue of driveway
location, sight clearance, driveway slopes, or other factors;
Special Exceptions
Criteria for how the decision is made:
4. The use does not increase the flood potential in the
surrounding neighborhood;
Special Exceptions
Criteria for how the decision is made:
5. The use is in conformance with the setback and frontage,
ge,
lot area, parking, signage, screening, shading, and other e r
applicable requirements of the zoning ordinance as they
to the
pertain
district in which the use is located or to the
specific use, whichever the case may be; and
Special Exceptions
Criteria for how the decision is made:
6. The use furthers the intent of the City's Comprehensive
Plan.
Variances
Criteria for how the decision is made:
"Notwithstanding any other provision of law, general or special, a
variance shall be granted if the evidence shows that:
1. The strict application of the terms of the ordinance would
unreasonably restrict the utilization of the property; OR
2. That the granting of the variance would alleviate a hardship due to
a physical condition relating to the property or improvements
thereon at the time of the effective date of the ordinance"
ro
Variances
Additional criteria for how the decision is made:
1 . The property interest for which the variance is being
requested was acquired in good faith and any hardship
was not created by the applicant for the variance;
•• r
Variances
Additional criteria for how the decision is made:
2 . The granting of the variance will not be of substantial
detriment to adjacent property and nearby properties in
the proximity of that geographical area;
Variances
Additional criteria for how the decision is made:
3 . The condition or situation of the property is not of so
general or recurring a nature as to make reasonably
practicable the formulation of a general regulation to be
adopted as an amendment to the ordinance;
Variances
Additional criteria for how the decision is made:
4. The granting of the variance does not result in a use that is
not otherwise permitted on such property or a change in
the zoning classification of the property; and
Variances
Additional criteria for how the decision is made:
5. The relief or remedy sought by the variance application is
not available through a special exception process or the
process for modification of a zoning ordinance at the time
of the filing of the variance application .
Appeals of Zoning Administrator Determination
How is the decision is made:
The BZA's decision on an appeal is limited to the issue of
whether the Zoning Administrator (or those acting on their
behalf) correctly interpreted the Zoning Ordinance with
respect to the appealed decision .
The BZA has the authority to reverse or affirm, in whole or in
part, or may modify, the decision of the Zoning Administrator.
00
Special Exceptions
by the numbers 2024 — 2025 (Fiscal Year to date)
Applications/ Approved Denied Withdrawn
Proposals by applicant
Special Exceptions 16 10 2 4
Variances 1 1
Appeals 0
ROANOKE
Staff Reports and Staff Role
Recommendations Assist applicants through the
process
Prepare staff reports
Recommend approval/denials
May recommend conditions
Quasi-Judicial Role The Board of Zoning Appeals
of the BZA functions as a quasi-judicial authority,
� y,
which means that any appeal of this
Board's decisions go directly to Circuit
Court.
Important Note: all of the decisions of the BZA will
never need action by City Council.
Homestays vs.
• Rental of up to two bedrooms,on a temporary basis,within a
S �� �� •
single dwelling
h o rt-term Re rota i s • Long-term homeowner or leaseholder must be present during
H o m estays •
guest stays
• Permitted in our residentially zoned neighborhoods through
Special Exception
Short- 1 e r m • Rental of an entire dwelling unit in a temporary basis
• No on-site supervision required
• Not permitted in residentially zoned neighborhoods
Rentals
• Permitted in multi-purpose zoning districts
• A building or buildings in which bedrooms are provided for
Bed & overnight guests for compensation on a daily basis,and,which
may offer breakfast meals to such guests.A bed and breakfast
f •
use may include meeting hall functions as an accessory use
B re a k I a st s •Operator must reside on premises.
(, •The use requires a Special Exception in residentially zoned
districits
Homestays and
Short-term Rentals 2024 — 2025 (Fiscal Year to date)
by the numbers iii Applications/ App Denied Withdrawn
Proposals by applicant
Homestays 60 44 10 6
Applications
Reviewed Short-term Rentals 6 6
Bad and Breakfasts 4 4
Allgt011
ROANOKE
Board
Management
Filling Vacancies
Attendance
Adherence to Criteria for
basis of decisions
AIP
ROANOKE
City Council/
Board of Zoning
Appeals
Any Questions ?
ROANOKE
.mot;; CITY OF ROANOKE
OFFICE OF THE MAYOR
i _ : 215 Church Avenue,S.W.,Suite 452
f` Roanoke,Virginia 24011-1536
Telephone: (540)853-2444
Fax:(540)853-1145
E-mail: MAYOR@ROANOKEVA.GOV
JOSEPH L.COBB
Mayor
July 7, 2025
The Honorable Vice-Mayor McGuire and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor McGuire and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies can be found online at
www.roanokeva.gov/citycouncil.
incerely,
Joseph L. Cobb
Mayor
J LC:ctw
ROANOKE Office of the City Attorney
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Attorney requesting that City Council
convene in a Closed Meeting to consult with legal counsel regarding a
contract involving the City's Legislative Committee, pursuant to Section
2.2-3711 (A)(7), Code of Virginia (1950), as amended.
The City Attorney requests that City Council convene in a Closed Meeting to consult with legal
counsel regarding a contract involving the City's Legislative Committee, pursuant to Section
2.2-3711 (A)(7), Code of Virginia (1950), as amended.
Timothy Spencer, City Attorney
11WrZ.
ROANOKE Office of the City Attorney
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Attorney requesting that City Council
convene in a Closed Meeting to consult with legal counsel regarding a
certain legal matter requiring the provision of legal advice by the City
Attorney concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the Northeast area of the City of Roanoke, pursuant to
Section 2.2-3711 (A)(5), Code of Virginia, (1950), as amended.
The City Attorney requests that City Council convene in a Closed Meeting to consult with legal
counsel regarding a certain legal matter requiring the provision of legal advice by the City
Attorney concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the Northeast area of the City of
Roanoke, pursuant to Section 2.2-3711 (A)(5), Code of Virginia, (1950), as amended,
L .
Timothy Spencer, City Attorney
111PPAPZ.
ROANOKE Office of the City Attorney
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Attorney requesting that City Council
convene in a Closed Meeting to consult with legal counsel regarding a
certain legal matter involving utility services provided to City residents and
any impacts that may be caused by the location of a business or industry
to the region, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950),
as amended.
The City Attorney requests that City Council convene in a Closed Meeting to consult with legal
counsel regarding a certain legal matter involving utility services provided to City residents and
any impacts that may be caused by the location of a business or industry to the region,
pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended.
Timothy Spencer, City Attorney
c f .tie mayor
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., , PARKS AND RECREATION MONTH
WHEREAS, parks and recreation are an integral part of communities
throughout this country, promoting health and wellness, improving the _
physical and mental health of people who live near parks;
WHEREAS, active living experiences provide opportunities for young
people to grow and develop into contributing members of society, and for ` "
adults to create continuous life experiences; '
WHEREAS, park and recreation programming and education activities,
' - such as after school and summer programming, youth -sports,, and
environmental education, are critical to childhood development;
• WHEREAS, parks and recreation agencies provide outlets for physical
activities, socialization and stress-reducing experiences and generate
opportunities for, members of the community to come together through fun-
filled recreational pursuits;
WHEREAS, parks, playgrounds, sport fields, nature trails, open spaces, -
community'and cultural centers make communities attractive and desirable
' :places to live, work,' play and visit; '
WHEREAS, parks and recreation contribute to'a community's economic
•
vitality through increasedtourism, the attraction and retention of businesses,
and crime reduction; -
•
WHEREAS,parks, greenways and open spaces provide a welcome respite
° f•om our fast paced, high-tech lifestyles, while protecting and preserving the
natural environment;and
- WHEREAS, parks and recreation agencies touch the lives of individuals,
. families,groups and the entire community, by positively impacting the social, ,
economic, health and environmental quality of the community.
NOW, THEREFORE, I, Joseph L. Cobb, Mayor of the City of Roanoke,
• • _ Virginia, encourage all citizens to engage in active living to find rejuvenation
- and vitality, and do hereby proclaim the month of July 2025 throughout this
great, eight-time All America City, as Parks and Recreation Month.
Given under our hands and the Seal of the City,of Roanoke on this seventh
day of July in the year of two thousand and twenty-five. . .
�, •
Joseph L. Co..,Mayor I
ATTEST,
1
E Cecelia F.McCoy City`Clerk 1
- - aj . - i
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f
Victor Q. Banks
President, Melrose Athletic Club, Inc.
PO Box 6085
Roanoke,VA 24017
Phone:540-793-1807
Email: info@melroseathleic_club_org
Dear Supporter,
I am writing on behalf of Melrose Athletic Club, Inc.,the parent organization of Champ's
Gym,to respectfully request your support for an exciting and transformative initiative—the
construction of a new 7,500-square-foot boxing and community facility in the heart of
Roanoke.
As you may know, Champ's Gym has been a beacon of mentorship,athletic development,
and violence prevention for over 50 years in our community. In recognition of our legacy,
the City of Roanoke proclaimed November 19, 2022,as"Champ's Gym Day",
celebrating the generations of youth we've helped guide toward becoming responsible,
disciplined, and empowered individuals.
Now,we are asking our local leaders to stand with us as we take the next step in that
legacy.The planned facility-on a 2/3-acre lot that has already been pledged for
donation—will feature modern training spaces, classrooms, mentorship offices, and
community areas that will dramatically expand our capacity to serve youth.At just$50 per.
month, our programming is intentionally accessible,and no child is ever turned away due
to financial hardship.
We believe the city's continued investment in youth violence prevention,workforce
development, and holistic wellness aligns directly with our mission: "A Fighting Chance
for Our Youth."
We are asking for your support in any of the following forms:
• Public endorsement of our building project
• Assistance with infrastructure or permitting
• Connection to funding or in-kind resources
• Advocacy among fellow community leaders and decision-makers
a
Champ's Gym is more than a boxing facility—it is a safe haven, a launch pad, and a legacy
built by Roanoke's own.With your support,we can build a new space that continues to
shape lives for the next 50 years.
Thank you for your time and consideration. I welcome the opportunity to speak with you
directly and share more about how you can help us bring this project to life.
With appreciation,
Victor Q. Banks
President, Melrose Athletic Club, Inc.
infoCamelroseathleticclub_org 1540-793-1807
City Manager's Report
Submitted by: Margaret Lindsey, Director
Department of Finance
ROANOKE July 7, 2025
Title: Request for public hearing to be held on Monday, July 21, 2025, at 7:00
p.m., to provide comments to Council prior to Council taking action to
authorize FY 2025-2026 debt issuance for Deferred Maintenance projects.
Background:
Davenport will report to Council on the recommended offeror for the Bond Anticipation
Note/Line of Credit (BANLOC) to fund the deferred maintenance scope of work as discussed
and approved during the May 12, 2025, annual budget adoption. The funding source for this
scope of work is an additional one-half percent of Prepared Food and Beverage Tax effective
July 1, 2025. There are four(currently) prioritized categories of projects:
Categories.of Projects Est
s Estimate of
..,. . Costs;
Elevators with immediate need for repair or replacement $ 4,300,000
HVAC throughout City buildings (Air Handlers, Split Systems, Roof top units 14,315,000
and Chillers
Electrical replacement or upgrades of arrays 1,800,000
Boilers 1,185,000
Total $21,600,000
Davenport will report to Council on the recommended offeror for the Bond Anticipation
Note/Line of Credit (BANLOC) to fund the deferred maintenance scope of work as discussed
and approved during the May 12, 2025, annual budget adoption. The funding source for this
scope of work is an additional one-half percent of Prepared Food and Beverage Tax effective
July 1, 2025.
Considerations:
Authorize the scheduling of a public hearing on the issuance of a BAN/LOC for funding
deferred maintenance projects, for Monday, July 21, 2025, at 7:00 p.m and appropriately
advertised for that date as required.
Recommended Action:
Concur in the request.
Valmarie Turner, City Manager
' `: .I- CITY OF ROANOKE
...,,sr-5'; .. OFFICE OF THE CITY CLERK
y' k �;,4 ,'r 215 Church Avenue,S.W.,Suite 456
';-,,AV-
- Roanoke,Virginia 24011-1536
.r ,-ex ., ' Telephone: (540)853-2541
„'-- Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Kim Tresky
Board Clerk
Roanoke, Virginia
Dear Ms. Tresky:
This is to advise you that Mary Apel has qualified as a Trustee of the Roanoke City School
Board,for a three-year term of office, commencing July 1,2025, and ending June 30, 2028.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
•
-Oath or Affirmation of Office -
Commonwealth of Virginia, City of Roanoke, to-wit: ,
I, Mary Apel, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Trustee of the Roanoke City School Board, for a three-year term, commencing
July 1, 2025 and ending June 30, 2028, according to the best of my ability._(So help me
God.)
-AA /
USA '� APEL
The foregoing oath of office was taken, sworn to, and subscribed before me by.- .
Mary Apel this (6 day of -J v N 2025.
Judge, Twenty-Third Judicial Circuit
_ ° , CITY OF ROANOKE
�+�►'1:;; _ �:_ OFFICE OF THE CITY CLERK
1 :
� ;� 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Kim Tresky
Board Clerk
Roanoke, Virginia
Dear Ms. Tresky:
This is to advise you that Joyce Watkins has qualified as a Trustee of the Roanoke City
School Board, for a three-year term of office, commencing July 1, 2025, and ending
June 30, 2028.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Joyce Watkins, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Trustee of the Roanoke City School Board, for a three-year
term, commencing July 1, 2025 and ending June 30, 2028, according to the best of my
ability. (So help me God.)
JOYCE WATKINS
The foregoing oath of office was taken, sworn to, and subscribed before me by
Joyce Watkins this (3 day of 7u N g- 2025.
Judge, Twenty-Third Judicial Circuit
7/0- act I t4,.-
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
`
r ®Jar 215 Church Avenue,S.W.,Suite 456
t
, � �- Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
e' .r
. . ' Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Amanda Taylor
Board Secretary
Roanoke, Virginia
Dear Ms. Taylor:
This is to advise you that Clare Callaghan has qualified as a member of the Roanoke
Public Library Board for a three-year term of office, commencing July 1, 2025, and ending
June 30, 2028.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Clare Callaghan,do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Roanoke Public Library Board for a three-year term of office,
commencing July 1, 2025 and ending June 30, 2028; according to the best of my ability.
(So help me God.)
C
CLARE CA AG HAN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Clare Callaghan, this I ° day of� `h - 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
Byvita frp Clerk
c, . A;# ` CITY OF ROANOKE
OFFICE OF THE CITY CLERK
r r„S ti
215 Church Avenue,S.W.,Suite 456
' `•' �,`` '° t' Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Angie O'Brien
Board Secretary
Roanoke, Virginia
Dear Ms. O'Brien:
This is to advise you that Robert Lamour has qualified as a member of the Gun Violence
Prevention Commission for a three-year term of office, commencing April 1, 2025, and
ending March 31, 2028.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert Lamour, do solemnly swear (or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that'I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Gun Violence Prevention Commission for a three-year term
of office, commencing April 1, 2025 and ending March 31, 2028; according to the best of
my ability. (So help me God.)
RO RT L OUR
The foregoing oath of office was taken, sworn to, and subscribed before me by
Robert Lamour this 6 day of J Afle, 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
eAce.,‘_„
Clerk
r t3
e : . -; CITY OF ROANOKE
,..r.-"!'" 1, OFFICE OF THE CITY CLERK
jc . 1" �F 215 Church Avenue,S.W.,Suite 456
F�T;,, , ' Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Melissa Murray
Board Secretary
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Amya Matthews has qualified as a member of the Roanoke Arts
Commission to replace Lauren Woodson for a three-year term of office, commencing
July 1, 2025, and ending June 30, 2028.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
1
n
Oath or Affirmation of Office
•
Commonwealth of Virginia, City of Roanoke, to-wit:
I,Amya Matthews, do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Roanoke Arts Commission to replace Lauren Woodson for
a three-year term of office commencing July 1, 2025 and ending June 30, 2028; according
to the best of my ability. (So help me God.)
_ •Zr-
AMYA MATTHEWS
The foregoing oath of offic was taken, sworn to, and subscribed before me by
Amya Matthews this l day LWLe� 2025. •
Brenda S. Hamilton, Clerk of the Circuit Court
IE V----L) lerk
~ off.
IFA '' '. CITY OF ROANOKE
OFFICE OF THE CITY CLERK
`16• ,f;� 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
- r Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov
roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Molly Hunter
Board Secretary
Roanoke, Virginia
Dear Ms. Hunter:
This is to advise you that David Parr has qualified as a member of the Roanoke
Neighborhood Advocates for a term of office ending September 30, 2027.
Sincerely, cfite-doer
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David Parr, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Neighborhood Advocates for a term of office ending
September 30, 2027; according to the best of my ability. (So help me God.)
The foregoing
(oath
�of office was taken, sworn to, and subscribed before me by
David Parr this day of 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
1 .� ► Jerk
�' i<r-- ° CITY OF ROANOKE
., -"e'"1.tt - ,-- OFFICE OF THE CITY CLERK
y,t 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
,w, "` ''+ Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Kayla Gunter
Board Secretary
Roanoke, Virginia
Dear Ms. Gunter:
This is to advise you that Angelia Vernon has qualified as a member of the Defined
Contribution Board for a three-year term of office, commencing July 1, 2025, and ending
June 30, 2028.
Sincerely,
0
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Angelia Vernon, do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Defined Contribution Board for a three-year term of office,
commencing July 1, 2025 and ending June 30, 2028; according to the best of my ability.
(So help me God.)
(}teee
GELIA VERNON
The foregoing oath of office was taken, sworn to, and subscribed before me by
Angelia Vernon this ___ day of ` )(,Cf'1L- 2025.
Brenda S. Hamilton, Clerk of the Circuit C urt
Jt Clerk
; ;` off: CITY OF ROANOKE
.itir ` - , OFFICE OF THE CITY CLERK
{R,. -� j� 215 Church Avenue,S.W.,Suite 456
s� _ Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
-- -- Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Chris Parker
Board Secretary
Roanoke, Virginia
Dear Mr. Parker:
This is to advise you that Brian Haynesworth has qualified as a member of the Personnel
and Employment Practices Commission for a three-year term of office, commencing.
July 1, 2025, and ending June 30, 2028.
Sincerely,
0
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brian Haynesworth, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Personnel and Employment Practices
Commission for a three-year term of office, commencing July 1, 2025 and ending
June 30, 2028; according to the best of my ability. (So help me God.)
BRIAN HAYNESWORTH
The foregoing oath of office was taken, sworn to, and subscribed before me by
Brian Haynesworth this 2-7 day oakinc 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
t1'Li4thW Th p , Clerk
4 °1.�,.. . . 7' CITY OFROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
` " Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Landon Howard
Board Secretary
Roanoke, Virginia
Dear Mr. Howard:
This is to advise you that Dr. John Clements has qualified as a member of the Visit
Virginia's Blue Ridge, Board of Directors to fill the unexpired term of office of Lutheria Smith
ending June 30, 2025; and for an additional one-year term of office, commencing
July 1, 2025, and ending June 30, 2026.
Sincerely,
vxu-e.br.
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John Clements, do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Visit Virginia's Blue Ridge, Board of Directors to fill the
unexpired term of office of Lutheria Smith ending June 30, 2025, according to the best of
my ability. (So help me God.)
OHN CLENTS
The foregoing oath of office was taken, sworn to, and subscribed before me by John
Clements this day of 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
By vaaL , Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John Clements, do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one-year
term of office, commencing July 1, 2025 and ending June 30, 2026; according to the best
of my ability. (So help me God.)
JOHN - EMENTS
The foregoing oath of office was taken, sworn to, and subscribed before me by
John Clements this day of J 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
VByLI/ 7 q2 , Clerk
J
ter- ,:, CITY OF ROANOKE
" `; == OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
, Roanoke,Virginia 24011-1536
-„c Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Greg Walter
Board Chair
Roanoke, Virginia
Dear Mr. Walter:
This is to advise you that Dominic Harden has qualified as a member of the Roanoke
Valley Greenway Commission to replace William Hackworth for a three-year term of office
commencing July 1, 2025, and ending June 30, 2028.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
I".
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Dominic Harden, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Greenway Commission to
replace William Hackworth for a three-year term of office commencing July 1, 2025 and
ending June 30, 2028; according to the best of my ability. (So help me God.)
fp, ,
DOMINIC HARDEN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Dominic Harden thi day of(2 LC)A-Q_ 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
lerk
_` ` ` _ °,# CITY OF ROANOKE
.- 4 - r OFFICE OF THE CITY CLERK
.e , S'4..- 215 Church Avenue,S.W.,Suite 456
°°` 1 !£I Roanoke,Virginia 24011-1536
c n+ Telephone: (540)853-2541
---- Fax: (540)853-1145
CECELIA F.MCCOY,,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Katharine Gray
Board Secretary
Roanoke, Virginia
Dear Ms. Gray:
This is to advise you that Husain Alam has qualified as a member of the Architectural
Review Board for a four-year term of office, commencing October 2, 2024, and ending
October 1, 2028.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Husain Alam, do solemnly swear (or affirm) that I will support the Constitution
of the United States of.America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Architectural Review Board for a four-year term of office,
commencing October 2, 2024 and ending October 1, 2028; according to the best of my
ability. (So help me God.)
H U ALAM
The foregoing oath of office was taken, sworn to, and subscribed before me by
A}
Husain Alam this/TA day ofG Zd' 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
k Alt Creek
lJ
°, CITY OF ROANOKE
'r- s.' . ._. OFFICE OF THE CITY CLERK
t 215 Church Avenue,S.W. Suite 456
' -�a„ i
Roanoke,Virginia 24011-1536
, _,C Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Katharine Gray
Board Secretary
Roanoke, Virginia
Dear Ms. Gray:
This is to advise you that Nicole Dempah has qualified as a member of the City Planning
Commission to fill the unexpired term of office of Kevin Berry ending December 31, 2026.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office 1
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Nicole Dempah, do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the City Planning Commission to fill the unexpired term of office
of Kevin Berry ending December 31, 2026, according to the best of my.ability. (So help
me God.)
/41
NICOL BAH
The foregoing oath of office was taken, sworn to, and subscribed before me by Nicole
Dempah this( day 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
By ii ma's; E i"" .;Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July 2025.
No. 43218-070725.
A RESOLUTION approving amendments to the City of Roanoke's (City) United States
Department of Housing and Urban Development(HUD)Citizen Participation Plan;and authorizing
the City Manager, or designee,to submit the amended Citizen Participation Plan to HUD for final
review and approval; and authorizing the execution of all necessary documents pertaining to the
amended Citizen Participation Plan.
WHEREAS, localities are required by applicable HUD regulations to maintain a Citizen
Participation Plan (CPP) that provides for citizen input in defining housing, community,
development public services and homeless service needs as well as the funding priorities for
programs and target populations to be served through HUD entitlement funding;
WHEREAS,the City has developed proposed amendments to the CPP to meet current HUD
guidelines and allow further opportunities for public participation; and
WHEREAS,a public hearing was advertised and scheduled for July 7,2025 for City Council
to consider the proposed amendments to the City's CPP before submitting the same to HUD for
approval, as required by applicable HUD regulations.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council hereby approves the proposed amendments to the City's HUD Citizen
Participation Plan as summarized in the City Council Agenda Report dated July 7, 2025, and the
attachment to that report.
2. The City Manager,or designee,is hereby authorized for and on behalf of the City,to
submit the amended Citizen Participation Plan to HUD for final review and approval,and to execute
all necessary documents pertaining to the amended Citizen Participation Plan,such documents to be
approved as to form by the City Attorney.
ATTEST:
City Clerk. _'
--• ,
City Manager's Report
�� Submitted by: Jillian Papa, Director
Planning, Building, & Development
ROAN O KE July 7, 2025
Title: Receive public comment and vote on proposed amendments to the City's
HUD Citizen Participation Plan.
Background:
The City of Roanoke, Virginia receives annual entitlement funds from the US Department of
Housing and Community Development (HUD) under Community Development Block Grant
(CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG)
program. Federal regulations require a Consolidated Plan that details the planning and
budgeting aspects of the CDBG, ESG and HOME programs over a five year period. The City's
Consolidated Plan is a five-year planning document that is developed with public participation
as specified in a locally-adopted Citizen Participation Plan (CPP). This includes development
of the Annual Action Plan as well as the Consolidated Annual Performance and Evaluation
Report (CAPER).
The Citizen Participation Plan encourages citizen input in defining housing, community
development public services and homeless service needs as well as the funding priorities for
programs and target populations to be served through.with these federal funds. These
identified needs are generally identified in the City Council Policy on Use of HUD Funds and
are generally provided by community-based non-profit organizations, Community Housing
Development Organizations (CHDOs), Community Based Development Organizations
(CBDOs), and City Departments through written agreements of programs approved in each
Annual Action Plan.
Considerations:
Beginning on Monday, June 19, 2025, the City of Roanoke opened a public comment period
related to proposed amendments to its Citizen Participation Plan (CPP). The current CPP was
adopted by City Council in 2022;"the proposed amendments to the Citizen Participation Plan
generally provides for enhanced efficiency in public notices (enclosed as an attachment).
Detailed information on the proposed amendments to the CPP was made available to the
public for review and comment at the following locations: (1) the Office of the City Clerk, at
Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, VA, (2) all
branches of the Roanoke City Public Libraries, and (3) the Office of Neighborhood Services,
Room 312 North, Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, VA,
and (4) is posted on the City of Roanoke main web page at www.roanokeva.gov.
Public comments must be received no later than 5:00 PM, Monday, July 7, 2025. Public
comments will inform finalization of an amended and restated Citizen Participation Plan prior
to submittal to HUD.
Recommended Action:
Approve the resolution to amend and restate the Citizen Participation Plan.
Valmarie Turner, City Manager
ROANOKE
Citizen Participation Plan
p
Community Development Block Grant
Emergency Solutions Grant
and
HOME Investment Partnerships Program •
Last Amended by Roanoke City Council
July 7, 2025 February 22, 2022
CITIZEN PARTICIPATION PLAN
Purpose of the Citizen Participation Plan •.
The City of Roanoke, Virginia receives annual entitlement funds from the US Department of '
Housing and Community Development (HUD) under Community Development Block Grant
(CDBG), HOME Investment Partnerships (HOME) —and —Emergency Solutions Grant (ESG)
program.Federal regulations require a Consolidated Plan that details the planning and budgeting
aspects of the CDBG,ESG and HOME programs over a five-year period.Roanoke's Consolidated
Plan is a five-year planning document that is developed with public participation as specified in •
the Citizen Participation Plan(CPP).-This includes development of the Annual Action Plan as well
as the Consolidated Annual Performance and Evaluation Report(CAPER).
The Citizen Participation Plan encourages citizen input in defining housing, community
development public services and homeless service needs as well as the funding priorities for
programs and target populations to be served through-with these federal funds. These identified .. . .. -
needs are generally identified in the City Council Policy on Use of HUD Funds and are provided , -
by community-based non-profit organizations,Community Housing.Development Organizations
(CHDO's), Community Based Development Organizations (CBDO's), and internal City - .
departments through written agreements of programs approved in each Annual Action Plan.:The
Citizen Participation Plan sets the public input process for the 3-Five-Year Consolidated-Plan,
Annual Action Plan, and CAPER and for adopting substantial amendments to either the CPP or
the Consolidated Plan.
Consultation Process -
When preparing the Consolidated Plan,the Annual Action pPlans,the CAPER and any substantial
amendments,public and private agencies will be consulted that provide assistance with housing,
health services,social services and fair housing services(including those focusing on services to
children,elderly persons,persons with disabilities,persons with HIV/AIDS and their families,and
homeless persons).-Additionally,the Roanoke Redevelopment and Housing Authority(RRHA)
will be consulted on the formulation of the plan.-Residents of public housing and assisted housing
developments will be encouraged to participate along with other low-income residents of the City's
Neighborhood Revitalization Strategy Areas.-Notification will be sent by phone, mail or email . .,
notifying various agencies and community groups of the preparation of the Consolidated Plan and '
will request comments for the formulation of the Plan.
When preparing the portion of the Plans describing the City's homeless strategy,the following •-
agencies will be consulted:-the Continuum of Care(or agencies which participate in the CoC);
local Department of Social Services; local health department; local homeless shelters; . . - .
business/civic leaders and those with lived experience.-Consultation may be done by mail,phone,
email or personal interaction with City staff.-These organizations will be consulted for data as
well as for recommendations on forming or improving strategies to decrease the number of people
experiencing chronic homelessness in the City of Roanoke. .
•
1
•
When preparing the portion of the Plans concerning lead-based paint hazards, the local health •_ .
department,Department of Social Services and Lead Safe Roanoke will be consulted. Information
gathered will include the number of children who have been identified as lead poisoned as well as •- - ..
the addresses of the housing units the children are living in,when available,as well as the location
of lead based paint remediation in the past one year period.
The City may also consult with the Roanoke Alleghany Regional Planning District Commission
and adjacent units of local government on issues dealing with problems and solutions that extend - .
beyond a single jurisdiction.
Citizen Participation Process
Citizen participation is encouraged from all sectors of the community with particular emphasis
on participation by low-and moderate-income persons,residents of public housing,residents of
blighted areas where federal funds are used or are proposed to be used,and residents of
conservation and rehabilitation neighborhoods as identified by the City.-Participation of . .
minority and residents with limited English proficiency(LEP),as well as persons with mobility,
visual,speech or hearing impairments is highly encouraged.-Citizens,public agencies,and other
interested parties will be provided with reasonable and timely access to information and records • ..
relating to the Consolidated Plan,Annual Action Plan,CAPER or any amendments thereof '
including the use of assistance provided by federal funding sources included in the Plan. Citizens
will have opportunities to comment prior to any Plan,Report or Amendment submitted to HUD
through a variety of methods,including public hearings,meetings or by directly contacting the
I City of Roanoke's Office of HUD Community Resources.-Various methods for garnering citizen - .
participation will be reviewed prior to the beginning of any comment period and quantitative
I methods of ensuring citizen participation will be utilized when appropriate.-At any time during . .
the program year,surveys or other data gathering techniques may be employed to review
program performance and ensure continual improvement in the performance of activities related .
I to CDBG,ESG,and HOME funding. . ..
Citizens will also have the opportunity to comment on the Citizen Participation Plan, any
substantial amendments thereof,Action Plan and CAPER during a public hearing to be announced
I at least fifteen (15) calendar days prior to the hearing being held. -This announcement will be .. .
placed in the local newspaper and may be made available on the City of Roanoke's website and
resources available through the Office of Citizen Engagement.-The Plan will be made available -
in English and Spanish languages as well as a format accessible to persons with disabilities,upon
request.
Public Hearings and Meetings
A Public Hearing is defined as any meeting in which the public is able to speak with, and give - •
comment to, an official of the City of Roanoke government, including City staff or elected
officials.-Public hearings will be conducted to obtain the views of citizens during the development . . . . .
of the Consolidated Plan,Annual Action Plan, CAPER or any substantial amendments thereof. _
Hearings shall be held after adequate notice(15 days minimum),at times and locations convenient
to potential and actual beneficiaries, with accommodation for persons with disabilities and
2
residents with limited English proficiency.-Hearings will be conducted for each Plan and CAPER
as stated below. ,
A minimum of two(2)public hearings will be held annually,one(1)prior to the development of '
the Annual Action Plan and one (1)prior to the submission of the Annual Action Plan to City .
Council for approval. -The first public hearing may be conducted by the HUD Community •
Resource staffas part of the annual application process and technical assistance workshops for - .
•
potential applicants. -Substantive efforts will be made to notify the community and potential ' ' ,
applicants of this hearing using public notices, media alerts, email,posting on city website and
other available methods of outreach. • ` .
Public hearings and meetings will be held in the City of Roanoke Municipal Building or in other '._
locations that are convenient to potential and actual beneficiaries and that are accessible to persons .
with disabilities.At public hearings and meetings where a significant number of residents with
limited English proficiency are expected to participate,an interpreter will be provided.-Notice of • •' . - •` .
public hearings and meetings will include sufficient information about the purpose of the public
hearing to permit informed comment from citizens. . . -
Notice of.ublic hearings and meetings will be electronically advertised on the Ceitv's website as •.
.
well as e .sp.oersp gene. 3auoti specific. Ihe 'aanoice 'ambler, %a4,i. .f e►vs_
:::•:+ V',:.::_ ano 'qoano.- iribun-,at least 15 days-prior to the date of the public hearing and ,
through any other method,including electronic communication,use of city's website,social media
and posting of flyers,as appropriate.-Language in the ads should be simple and concise to describe .
the meeting's intent,location,time and point of contact for additional information. . - `
Development of the Consolidated Plan and Annual Action Plan V •
Federal regulations require a Consolidated Plan that details the planning and budgeting aspects of - . • .
the CDBG,ESG and HOME programs over a five:-year period.-The Annual Action Plan will . -
provide annual updates to the Consolidated Plan.-The Consolidated Plan or Annual Action Plan .. ,
will be submitted to HUD no later than 45 days(May 15)of the year in which it is due. There will .
be two(2)separate comment periods during the development of the Consolidated Plan or Annual _-
Action Plan. Each comment period will be advertised in the 17 gtAY ; . ,
r Roane4a Tirnesl-and Roanoke Tribune preceding the start of the comment period. -This ad/ com-miltedDP11_ should this bebenthaagedtotheRoanoke j
will be a large-print display ad and will conform to all ADA regulations. Rambler,cara�nat yens to match language cm p.3?
1. The first thirty-day(30)comment period will begin no later than November 1st of the fiscal . •
year in which the plan is due.-At least one (1)public hearing will be held during this
comment period and will be announced at least fifteen(15)days prior to the date of the - '
hearing._This comment period will be open for suggestions from citizens and other . - .
stakeholders on the types and locations of activities to be undertaken by the City,including '
the estimated amount that will benefit persons of low to moderate income.Comments may - -
be made by citizens and other interested stakeholders by phone,email,mail or in person. •• - _ .
Interested parties are not required to give identifying information when submitting - ,
comments for the Plan.-Comments received will be considered during the development ..• • . -
of the Consolidated Plan/Annual Action Plan and will be incorporated as part of the plan. -V :.
3 ,
Comments or views that are not accepted will be included and the reasons for not .
accepting the comment will become part of the Plan.
2. The second thirty-day(30)comment period will begin no later than April 14th of the fiscal
year in which the Plan is due. At least one (1) public hearing will be held during this
comment period and will be announced at least fifteen(15)days prior to the date of the
hearing and may be held during a regularly scheduled meeting of the City Council. This
comment period will be open for suggestions from citizens and other stakeholders
concerning the draft plan made available at that time. The draft Plan will include the
amount of federal funding the City of Roanoke estimates to receive,the range of activities
that may be undertaken and the estimated amount of funding that will benefit low- to
moderate-income persons. -Comments may be made by citizens and other interested
stakeholders by phone,email,mail or in person.-Interested parties are not required to give
identifying information when submitting comments for the Plan. Comments received will
be considered during the development of the Consolidated Plan/Annual Action Plan and
will be incorporated as part of the plan.-Comments or views that are not accepted will be -- .
included and the reasons for not accepting the comment will become part of the Plan.
The proposed Consolidated Plan/Annual Action Plan will be made available to the public in a
variety of ways,including posting the Plan on the City of Roanoke's website-and maintaining a -
public copy for review in the HUD Community Resource Office. —Citizens and interested
stakeholders may request the Plan be mailed to them,emailed to them or they may pick up a copy
in person at no charge.-Staff will be available during normal business hours unless otherwise
noted,to discuss the plan with those who have limited literacy or may be limited English proficient.
A copy of the draft Plan may be provided to the main branch City Library (or nearest branch -
serving a defined target area)and the Roanoke Redevelopment and Housing Authority(RRHA) .
during the second comment period.-Additionally,all members of the City Council will be given a .
summary of the proposed Plan in their Council Packets during the second comment period.-At the
end of the second comment period,the Consolidated Plan/Annual Action Plan will be approved •
by the City Council and then forwarded to HUD for approval. -.
Amendment of the Consolidated Plan/Annual Action Plan
The Consolidated Plan/Annual Action Plan may be amended with the approval of the City Council. -
The City Council will amend the approved Plan whenever it makes one of the following decisions:
1) To make a substantial change in its allocation priorities or a substantial change in
the method of distribution of funds;
2) To make a substantial change in a program or method of carrying out an activity;
3) To carry out an activity or new project,using funds from any program covered by
the Consolidated Plan(including program income)not previously described in the
Annual Action Plan in excess of S 100,000;or . .
4) Adding more than S200,000 to an existing project. _
4
Any proposed amendment to the Consolidated Plan/Annual Action Plan will be subject to a thirty- •
day(30)comment period.-At least one(1)public hearing will be held during this comment period ..
and will be announced at least ten(10)days prior to the date of the hearing and may be held during
a regularly scheduled City Council meeting. -Comments may be made by citizens and other •
interested stakeholders by phone,email,mail or in person. Interested parties are not required to
give identifying information when submitting comments for Plan amendments. -Comments
received will be considered and will be incorporated as part of the amendment.-Comments or
views that are not accepted will be included and the reasons for not accepting the comment will
become part of the amendment.
The proposed amendment will be made available to the public in a variety of ways, including
posting the amendment on the City's website.-Citizens and interested stakeholders may request .:
the amendment be mailed to them, emailed to them or they may pick up a copy in person at no
charge. Staff will be available during normal business hours unless otherwise noted,to discuss - •
the amendment with those who have limited literacy or may be limited English proficient.-All •
members of City Council will be provided a summary of the proposed amendment during the
comment period.
I.
Development of the Consolidated Annual Performance and Evaluation -
Report
•
Each year the City of Roanoke is required to develop a Consolidated Annual Performance and
Evaluation Report(CAPER). The MMZ7 shall be submitted to HUD no later than September -
28t of each year. A fifteen day 15 comment f eriod will be•in no later than Se f tember 10th'of
each_ear. A.ttLea 40!- (j Bib' C B ,_ 8e ]�:9 ele o B B e eommea penoA Bo Qbe . . •
�, �[tl�S d 0, 0 0 in I"�f�0f�,�1'.i�A AO fl a,Y�heOdunn el�°-��. ' �
s •
1144' o my Council mee•in This comment period will be open for comments from citizens
and other stakeholders concerning the draft CAPER made available at that time.-The draft CAPER
will include a review of the specific activities that were undertaken during the year and the amount ..
of funding that benefitted low-to moderate-income persons.-Comments may be made by citizens
and other interested stakeholders by phone,email, mail or in person. Interested parties are not
required to give identifying information when submitting comments for the CAPER.-Comments
received will be considered during the development of the CAPER and will be incorporated as part -
of the Report.-Comments or views that are not accepted will be included and the reasons for not - . - •
accepting the comment will become part of the CAPER.
•
The proposed CAPER will be made available to the public in a variety of ways,including posting -
the Report on the City's website and maintaining a public copy for review in the HUD Community
Resource Office. Citizens and interested stakeholders may request the CAPER be mailed to them,
emailed to them or they may pick up a copy in person at no charge.-Staff will be available during
normal business hours,unless otherwise noted,to discuss the CAPER with those who have limited • ' -
literacy or may be limited English proficient.-A copy of the draft CAPER may be provided to the •
City's main branch library and the Roanoke Redevelopment and Housing Authority.-Additionally,
all members of the City Council will be provided a copy of the proposed CAPER .
5
Anti-Displacement •
The City will attempt to minimise the displacement of persons while carrying out activities
proposed during the creation of any Plan or amendment thereof. -Although no displacement is
expected, should displacement occur in any activity undertaken, all HUD regulations shall be
followed concerning anti-displacement policies including restitution and relocation. —This
information is available upon request in a format that is accessible to all citizens.-In addition,this
Citizen Participation Plan will be posted on the City of Roanoke's website.
Access to Records .
Any citizen, agency or interested party may have access to records relating to the Consolidated .
Plan and use of CDBG, ESG, or HOME assistance during the preceding five (5) years. -Such
access will be granted only for those records which are eligible for public release under HUD and •
Virginia Freedom of Information Act statutes. -Access will be granted during normal business -
hours,unless otherwise noted,at the City of Roanoke HUD Community Resources Office,located
at 215 Church Avenue,SW,Room 305 North,Roanoke,Virginia,24011.
Technical Assistance
City of Roanoke staff is available to answer questions concerning the requirements of federal and
local funding sources included in the Consolidated Plan,Annual Action Plan or CAPER,such as " ' •
available funding amounts, funding priorities, eligible activities, environmental review '
procedures, equal opportunity requirements, relocation provisions, citizen participation
requirements or any other requirements.In cases where staff cannot answer questions pertaining -
to federal HUD funds,assistance will be requested from HUD.
City of Roanoke HUD Community Resources(HCR) staff will provide technical assistance,by '
request, to neighborhood groups, minority groups, community-based organizations, and other
residents interested in participating in federal and local funding resources included in the
Consolidated Plan/Annual Action Plan.All groups,including the disabled and elderly,and those •- , ,
serving non-English speaking ethnic/minority populations will be encouraged and assistance may -
be provided in submitting their views and proposals.City of Roanoke HCR staff will be available
to provide assistance in the development and submission of program funding requests by these
groups. •
•
Any persons requiring assistance should contact the City of Roanoke HUD Community Resources
Office at 540-853-6404 or the TDD number at the Virginia Relay Center at 711.
•
Complaint Procedure
Comments,complaints,or grievances concerning the Consolidated Plan, Annual Action Plan or
CAPER must be submitted in writing and may be mailed to the City of Roanoke,HUD Community
Resources, 215 Church Ave., SW, Room 305 North, Roanoke, Virginia 24011, or may be
submitted in person at the same address,or emailed to clerk@roanokeva.gov -
6 _ -
•
Every effort will be made to respond in writing to written complaints within 15 working days of : ..
receipt of the complaint.If additional time is required;written notice will be provided.
1
Adoption and Amendment of the Citizen Participation Plan
Proposed changes to the Citizen Participation Plan will be publicly advertised at least ten (10) -
calendar days prior to the adoption or amendment of the Citizen Participation Plan by the City
Council to allow time for public comment. Proposed amendments will be made publicly available •
on the City of Roanoke's website.
Exceptions to public consultation and notice requirements
The City of Roanoke, when provided the authority from Housing and Urban Development .
Department,may utilize any flexibilities or regulatory statutory waivers provided by HUD as they
relate to the Community Development Block Grant,HOME Investment Partnerships Grant, and
Emergency Solutions Grant programs. Waivers are typically provided in the event of disaster
and/or emergency declaration,though waivers may be available at other HUD specified times.
Disaster/Emergencv Events
A declared disaster or emergency may include but is not limited to the following:
1) Man-Made Disasters
2) Natural Disasters
3) Terrorism
4) Infectious Disease or pandemic(such as COVID-19/coronavirus) _ •
5) National Emergency
If waivers or other authorities are available from HUD to assist in expediting available additional ,
resources and/or any plan modifications,City of Roanoke staff may take full advantage of offered
exceptions to standard Citizen Participation requirements outlined in other sections of this plan. _
All public hearings may be virtual,if allowed by HUD,to meet recommended social distancing
and/or emergency response guidelines.
Reasonable notice and opportunity for public response or comment will be considered as the • - ,
minimums outlined in any provided waivers.
Adoption and Effective Date
This plan supercedes the previous CPP adopted by City Council on February 22a, 202244 and
subsequent amendments and shall remain in effect until amended.
CARDINAL NEWS
SERVING SOUTHWEST AND SOUTHSIDE VIRGINIA
See Proof on Next Page
AFFIDAVIT OF PUBLICATION
Cardinal News
P.O. Box 4455, Roanoke,VA 24015
(540) 467-2189
State of Florida, County of Broward, ss:
I, Ankit Sachdeva, of lawful age, being duly sworn
upon oath depose and say that I am an agent of
Column Software, PBC, duly appointed and
authorized agent of the Publisher of Cardinal News, a
publication that is a "legal newspaper"as that term is
defined in 8.01-324 of the Code of Virginia, and
authorized as such by Order of the Circuit Court, that
the full text of the attached notice was published in
said publication and also at
www.publicnoticevirginia.com, which is a searchable
statewide repository of such notices, on the following
dates.
Publication Dates:
• Jun 18, 2025
Notice ID: hylz6JX59ZskWyFW12yZ
Notice Name: NPH-Citizen Participation Plan
Amendments
Publication Fee: $120.00
Ahkit Sacltdeva
AgentS �o� �_st.tee,Fb,�
VERIFICATION
State of Florida
County of Broward
Signed or attested before me on this: 06/18/2025
eSatiott
Notary Public
Notarized remotely online using communication technology via Proof.
NPH-Citizen Participation Plan Amendments I Page 1 of 2
City of Roanoke
Request for Public Comment I Notice of Public Hearing
Citizen Participation Plan
Effective Thursday,June 19,2025,the City of Roanoke(City)will open a 15-day public
comment period on proposed amendments to the Citizen Participation Plan(CPP).The
City is required to adopt a citizen participation plan that sets forth the jurisdictional pol-
icies and procedures for participation of the public that complies with.section 104(a)(3)
of the Housing and Community Development Act of 1974.The current CPP was adopted
in 2022 and is in need of revision to meet current HUD guidelines and further opportu-
nities for public participation.The CPP affects the public's ability to(1)attend hearings,
meetings and other forums,(2)review and comment on the CPP,the Consolidated Plan,
substantial amendments to either of these documents or performance reports,and(3}
resolve complaints with respect to the CPP,Consolidated Plan,substantial amendments
or performance reports.
Public comments must be received no later than 5:00 PM,Monday,July 7,2025.Com-
ments can be made by citizens and other interested stakeholders by phone,email,mail
or in person.Interested parties are not required to give identifying information when
submitting comments.Comments can be directed to Jillian Papa,Director of Planning,
Building, and Development at 215 Church Ave SW, Room 170 South, Roanoke VA
24011,(540)853-1730,or planning@roanokeva.gov.Copies of the proposed amend-
ments are available for review at the following locations:(1)the Office of the City Clerk,
at Room 456,Noel C.Taylor Municipal Building,215 Church Avenue,SW,Roanoke,VA,
(2)the following branches of the Roanoke City Public Libraries located in the City of Ro-
anoke:Belmont Branch,1101 Morningside Street S.E.;Main Branch,706 S.Jefferson
St.,Gainsboro Branch,15 Patton Ave,N.W.,Melrose Branch,2502 Melrose Ave,N.W.,
Suite D,Raleigh Court Branch,2112 Grandin Rd.,S.W.;Williamson Road Branch,3837
Williamson Rd.;and(3)the office of Neighborhood Services,Room 312 North,Noel C.
Taylor Municipal Building,215 Church Avenue,SW,Roanoke,VA,and is posted on the
City of Roanoke main webpage at www.roanokeva.gov.For additional details,call the
City of Roanoke Department of Planning,Building,and Development at 540-853-1730.
Notice is also given that the City Council of the City of Roanoke will hold a public hearing
on the above matter at its regular meeting on Monday,July 7,2025,commencing at 2:00
PM,or as soon thereafter as the matter may be heard,in the Council Chamber,4th Floor,
Noel C.Taylor Municipal Building,215 Church Avenue,SW,Roanoke,VA.All persons
shall be afforded an opportunity to speak and state their views concerning all aspects of
the proposed amendments to the Citizen Participation Plan.
Citizens wishing to address City Council must register with the City Clerk's Office by
emailing clerk@ roanokeva.gov or by calling at(540)853-2541, before 12:00 PM.On
Thursday,July 3,2025.The City of Roanoke provides interpretation at no cost for all
public meetings,upon request.If you would like to request an interpreter,please let us
know at least 24 hours in advance by calling(540)853-1283.
La Ciudad de Roanoke proporciona interpretacion sin costo por todas cites publican,
previa solicitud.Si listed desea solicitor un interprete,haganoslo saber con al menos 24
hares de antelacicn por Hamar(540)853-1283.
Jiji la Roanoke linatoa huduma ya ukalimani bita malipo katika mikutano yote ya umma,
inapoombwa.Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24
kabla kwa kupiga simu(540)853-1283.
24 853-1283(540)
Given under my hand this eighteenth day of June,2025.
Cecelia F.McCoy
City Clerk
NPH-Citizen Participation Plan Amendments j Page 2 of 2
THE ROANOKE TIMES See Proof on Next Page
AFFIDAVIT OF PUBLICATION
State of New Jersey, County of Burlington,ss:
Rachel Cozart, being first duly sworn,deposes and says:That(s)he
is a duly authorized signatory of Column Software, PBC, duly
authorized agent of The Roanoke Times, a newspaper printed and
published in the City of Roanoke, County of Roanoke, State of
Virginia, and that this affidavit is Page 1 of 2 with the full text of the
sworn-to notice set forth on the pages that follow, and the hereto
attached:
PUBLICATION DATES:
Jun. 18, 2025
NOTICE ID:A491rvAXYz7asyASEBVI
PUBLISHER ID: COL-1001491
NOTICE NAME: Notice of Public Hearing-City of Roanoke
Publication Fee:803.14
Ad Size:2 X 69 L
Category:General Legal Notice
Under penalty of perjury, I,the undersigned affiant swear or affirm
that the statements above are true and accurate to the best of my
knowledge and belief.
Racket Cozart
(Signed)
UZA ORTIZ
VERIFICATION NOTARY PUBLIC
STATE OF NEW JERSEY
My Commission Expires November 27,2028
State of New Jersey
County of Burlington
•
Subscribed in my presence and sworn to before me on this:06/20/2025
Notary Public
Notarized remotely online using communication technology via Proof.
Notice of Public Hearing - City of Roanoke - Page 1 of 2
City:of Roanoke
Request for Public Comment I Notice of Public Hearing
Citizen Participation Plan
Effective-Thursday,June 19,2025,the City of Roanoke(City)will open a
15-day public comment period on proposed amendments to the Citizen
Participation Plan(CPP).-The City is required to adopt a citizen partici-
pation plan that sets forth thejurisdictional policies and procedures for
participation of the public that complies with section 104(a)(3)of the
Housing and Community Development Act of 1974.The current CPP
was adopted in 2022 and is'in need of revision to meet current HUD
guidelines and further-opportunities for public participation.The.CPP
affects the publics'ability to(1)attend hearings,,meetings and other
forums,(2)review and comment on the.CPP,the Consolidated Plan,sub-
stantial amendments to either of these documents or performance re-
ports,and(3)resolve complaints with respect to the CPP,Consolidated
Plan,substantial amendments_or Performance reports.
Public comments must be received no later than 5:00 PM,Monday,July
7,2025.Comments can be made by citizens and other interested stake-
holders by phone,eh-ail,mail or in person.Interested parties are not
required to give identifying information when submitting comments.
Comments can be directed to,Jillian Papa,Director of Planning,Building,
and Development at 0 5 Church Ave SW,Room 170 South,Roanoke VA
24011,(540)853-1730,or planning@roanokeva. ov.Copies of the pro-
posed amendments are available for review at the following locations:
(1)the Office of the City Clerk,at Room 456,Noel C.Taylor Municipal
uilding,215 Church Avenue,SW,Roanoke,VA,(2)the following branch-
es of the Roanoke City Public Libraries located in the City of Roanoke:
Belmpdt Branch,1101 Morning'aide Street S.E.;Main Branch,706 S.
Jefferson St.,Gainsboro Branch,15 Patton Ave,N.W:,Melrose Branch,
2502 Melrose Ave,N:W.,Suite D,Raleigh Court Branch,2112 Grandin Rd.,
S.W.;Williamson.Road Branch,3837 Williamson Rd.;and(3)the office
of Neighborhood Services,Room 312 North,Noel C.Taylor Municipal
Building,215 Church Avenue,SW,Roanoke,VA,and is posted on the
City of Roanoke main webpage at www.roanokeva.gov.For additional
details,call the City of Roanoke Department of Planning,Building,and
Development at 540-853-1730.-
Notice is also given that the City Council of the City of Roanoke will hold
a public hearing on the
above matter at its regular meeting on Monday,July7,2025,commenc-
ing at 2:00'PM,or as soon thereafter as the matter may be heard,in
the Council Chamber,4th Floor,Noel'C.Taylor Municipal Building,215
Church Avenue,SW,Roanoke,VA.All persons shall be afforded an op-
portunity to speak and state their views concerning all aspects of the
proposed amendments to the Citizen Participation Plan.
Citizens wishing to address City Council must register with the City
Clerk's Office by emailing clerk@roanokeva.gov or by calling at(54-0)before 12:00 PM.On July 3,2025,The City of Ro-
anoke-provides interpretation at no cost for all public meetinggs,upon
request.If you would like to request an interprete,please let us know at
least 24 hours in advance by calling(540)853-1283.
La Ciudad de,Roanoke proporciona interpretation sin,costo por lodes
citas publicas,previa solicitud.Si usted desea solicitor un interprete,
haganoslo saber con al menos 24 hares de antelacien por Ilamar(540)
853,1283.
Jiji la Roanoke linatoa huduma ya iikalimani bila malipo katika mikutano
yote ya umma,inapoombwa.Iwapo ungependa kuomba mkalimani,ta-
fadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283.
'y.rJi'3 jtuy`a:.j�.:ui iaf�!,,.0':.,I.J. 43 tSry:✓YJ• -IA.Y^J `53311
,;i J;i L.24 ILL
L.(540)1283-853.1xaa.0 e,I..5 L.i•L.:3)'.
Given under my hand this eighteenth day of June,2025.
Cecelia F.McCoy
City Clerk
COL-1001491
Notice of Public Hearing - City of Roanoke - Page,2 of 2
City of Roanoke
om-
AFFIDAVIT OF PUBLICATION Request Notice
tceofP Public Public
went�\'once of Public
Hearing
Roanoke Rambler Citizen Participation Plan
PO Box 323,Vinton,VA 24179 Effective Thursday, June 19.
(540)307-1475 2025, the City of Roanoke
(City) will open a 15-day
State of Florida, County of Orange, ss: public comment period on
proposed amendments to the
I, Edmar Corachia, an authorized agent of Column Software, Citizen The CiPartty is Plan
9 (CPP). City required to
PBC, which is an authorized agent of the Publisher of the adopt a citizen participation
Roanoke Rambler, a publication that is a"legal newspaper"as plan that sets forth the juris-
dictionalce-
that term is defined in 8.01-324 of the Code of Virginia, and ne policies and pf the
dunes for participation of the
authorized as such by Order of the Circuit Court,that the full text public that complies with sec-
of the attached notice was published in said publication and also tion 104(a)(3)of the Housing
at www.publicnoticevirginia.com, which is a searchable and Community Development
statewide repository of such notices, on the followingdates: Acts of opted ne current CPP
P Y was adopted in 2022 and is
in need of revision to meet
Publication Dates: current HUD guidelines and
• Jun 18, 2025 further opportunities for pub-
lic participation. The CPP
Notice ID: GsdVAiclkHCWsmib6d7Q affects the public's ability to
(1) attend hearings, meetings
Notice Name: NPH-Citizen Participation Plan Amendments and other forums, (2) review
and comment on the CPP,the
Publication Fee: $110.00 Consolidated Plan, substantial
E ►nAr Goraahia amendments to either of these
d documents or performance
reports, and (3) resolve com-
a PAMELA BAEZ plaints with respect to the CPP
�<PRY'rVA�i
Agent o: :�.', Notary Public-State of Florida Consolidated Plan, substantial
i ° amendments or performance
N;. IIIIII
`a Commission#HH 186700
VERIFICATION =9 NW,,o reports.
Expires on October 14"2025
�ii�of �a`� Public comments must be state of Florida r�„„l,i,i,�,u���
of Oran a re-
ceived no later than?:00 PM,
County 9 Monday, July 7, 2025. Com-
mentsSigned or attested before me on this:07/08/2025 c ne made by ei old-
and other interested stakehd-
ers by phone, email, mail or
*43) in person. Interested parties
are not required to give iden-
tifying information when sub-
Notary miffing comments. Comments
canapa,
Notarized remotelyonline usingcommunication technologyvia Proof. Director
be directedf to Planning,
Build-
ing, of Plaunimg, Build-
ing. and Development at 215
Church Ave SW, Room 170
South. Roanoke VA 24011.
(540)853-1730,orplamung.
roanokeva.gov . Copies of
the proposed amendments are
available for review at the fol-
lowing locations: (1) the of •
fice of the City Clerk,at Room
456, Noel C. Taylor Munic-
ipal Building, 215 Church
Avenue, SW, Roanoke, VA,
(2) the following branches of
the Roanoke City Public Li-
braries located in the City of
Roanoke: Belmont Branch,
1101 Morningside Street S
.E.; Main Branch, 706 S. Jef-
ferson St., Gainsboro Branch,
NPH-Citizen Participation Plan Amendments I Page 1 of 2
•
15 Patton Ave. N.W. Mel- u-+.;.j9:.,9-5-.;c.,.=.5.),L3
rose Branch. 2502 Melrose EPS,'s•
Ave. N.W., Suite D. Raleigh ,r'*-'2I0c; :
Court Branch, 2112 Grandin j ptsJ
Rd., S.W.; Williamson Road
Branch,3837 Williamson Rd.; I} �y�i ja�i'can 74 ;jAcu
and (3) the office of Neigh- .;j;jIr "S LtJ
boyhood Services, Room 312 853-1283 (540)
North.Noel C.Taylor Mimic- =;r 1J�*-g=1 ;�.
ipal Building,215 Church Av-
enue, SW, Roanoke, VA, and Given under my hand this
is posted on the City of Roa- eighteenth day of June.2025.
noke niain webpage at www. Cecelia F.McCoy
roanokeva.gov.For additional City Clerk
details, call the City of Roa-
noke Department of Planning. Published on Roanoke Ram-
Building.and Development at bier (http://www.roanokeram-
540-853-1730. bler.com/):June 18,2025
Notice is also given that the
City Council of the City of
Roanoke will hold a public
hearing on the
above matter at its regular
meeting on Monday, July 7.
2025, commencing at 2:00
PM, or as soon thereafter as
the matter may be heard,in the
Council Chamber, 4th Floor,
Noel C. Taylor Municipal
Building,215 Church Avenue,
SW,Roanoke.VA.All persons
shall be afforded an opportu-
nity to speak and state their
views concerning all aspects
of the proposed amendments
to the Citizen Participation
Plan.
Citizens wishing to address
City Council must register
with the City Clerk's Office •
by emailing clerk@roanoke-
va.gov or by calling at (540)
853-2541. before 12:00 PM.
On Thursday, July 3, 2025.
The City of Roanoke provides
interpretation at no cost for all
public meetings.upon request.
If you would like to request an
interpreter,please let us know
at least 24 hours in advance by
calling(540)853-1283.
La Ciudad de Roanoke pro-
porciona interpretation sin
costo por todas citas pi blicas,
previa solicitud.Si usted desea
solicitor un interprete, haga-
noslo saber con al menos 24
horas de antelacion por llamar
(540)853-1283.
Jiji la Roanoke linatoa hudu-
ma ya ukalimani bila mali-
po katika mikutano yote ya
umma. inapoombwa. Iwapo
ungependa kuomba mkalima-
ni, tafadhali tujulishe angalau
saa 24 kabla kwa kupiga simu
(540)853-1283.
NPH-Citizen Participation Plan Amendments I Page 2 of 2
City of Roanoke
Request for Public Comment I Notice of Public Hearing
Citizen Participation Plan
Effective Thursday, June 19, 2025, the City of Roanoke (City) will open a 15-day public comment
period on proposed amendments to the Citizen Participation Plan (CPP). The City is required to
adopt a citizen participation plan that sets forth the jurisdictional policies and procedures for
participation of the public that complies with section 104 (a)(3) of the Housing and Community
Development Act of 1974. The current CPP was adopted in 2022 and is in need of revision to
meet current HUD guidelines and further opportunities for public participation. The CPP affects
the public's ability to (1) attend hearings, meetings and other forums, (2) review and comment
on the CPP, the Consolidated Plan, substantial amendments to either of these documents or
performance reports, and (3) resolve complaints with respect to the CPP, Consolidated Plan,
substantial amendments or performance reports.
Public comments must be received no later than 5:00 PM, Monday,July 7, 2025. Comments can
be made by citizens and other interested stakeholders by phone, email, mail or in person.
Interested parties are not required to give identifying information when submitting comments.
Comments can be directed to Jillian Papa, Director of Planning, Building, and Development at 215
Church Ave SW, Room 170 South, Roanoke VA 24011, (540) 853-1730, or
planning@roanokeva.gov. Copies of the proposed amendments are available for review at the
following locations: (1) the Office of the City Clerk, at Room 456, Noel C. Taylor Municipal
Building, 215 Church Avenue, SW, Roanoke, VA, (2) the following branches of the Roanoke City
Public Libraries located in the City of Roanoke: Belmont Branch, 1101 Morningside Street S.E.;
Main Branch, 706 S.Jefferson St., Gainsboro Branch, 15 Patton Ave, N.W., Melrose Branch, 2502
Melrose Ave, N.W., Suite D, Raleigh Court Branch,.2112 Grandin Rd., S.W.; Williamson Road
Branch, 3837 Williamson Rd.; and (3)the office of Neighborhood Services, Room 312 North, Noel
C. Taylor Municipal Building, 215 Church.Avenue, SW, Roanoke, VA, and is posted on the City of
Roanoke main webpage at www.roanokeva.gov. For additional details, call the City of Roanoke
Department of Planning, Building, and Development at 540-853-1730.
Notice is also given that the City Council of the City of Roanoke will hold a public hearing on the
above matter at its regular meeting on Monday,July 7, 2025, commencing at 2:00 PM, or as soon
thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, SW, Roanoke, VA. All persons shall be afforded an
opportunity to speak and state their views concerning all aspects of the proposed amendments
to the Citizen Participation Plan.
Citizens wishing to address City Council must register with the City Clerk's Office by emailing
clerk@roanokeva.gov or by calling at (540) 853-2541, before 12:00 PM. On Thursday, July 3,
2025. The City of Roanoke provides interpretation at no cost for all public meetings, upon
request. If you would like to request an interpreter, please let us know at least 24 hours in
advance by calling (540) 853-1283.
La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa
solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de
antelacion por Ilamar (540) 853-1283.
Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,
inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa
kupiga simu (540) 853-1283.
(. L4,A , .k.)1A L5.4,liul i.I c 1.1- t?4,03 ,S1. .1 ci.� 9�J� J s�J�S.939J
I.3 L) 540( 1283-853 c:J..94°jL li v41-41 jub.3I 24 crila `Lii 3 cawAi&J.�a�
Given under my hand this eighteenth day of June, 2025.
Cecelia F. McCoy
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July 2025.
No. 43219-070725.
AN ORDINANCE authorizing acceptance of the FY26 School Resource Officer(SRO) Grant
made to the City of Roanoke Sheriff's Office by the Virginia Department of Criminal Justice Services,
and authorizing execution of any required documentation on behalf of the City,appropriating 2025-2026
Grant Funds detailed more fully infra; and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager, or designee, is hereby authorized on behalf of the City to accept the
FY26 School Resource Officer(SRO)Grant from the Virginia Department of Criminal Justice Services
in the amount of$471,745, with a local match in the amount of$241,723, for a total of$713,468, for
eight SRO positions within the City of Roanoke Sheriff's Office. Such grant being more particularly
described in the City Manager's Report dated July 7, 2025.
2. The Sheriff and the City Manager, or their designees, are hereby authorized to execute
and file,on behalf of the City,any documents setting forth the conditions of the grant and to furnish such
additional information as may be required in connection with the acceptance of the foregoing grant,in a
form approved by the City Attorney.
3. The following sections of the 2025-2026 Grant Fund Appropriations be,and the same are
hereby, amended and reordained to read and provide as follows:
Grant Fund
Appropriations:
Grant Salaries 235-2140-0000-51200-400153 $ 713,468
Revenues:
DCJS SRO Grant Program FY26—State 235-2140-0000-40122-400153 $ 471,745
DCJS SRO Grant Program FY26—Local 235-2140-0000-40126-400153 241,723
4. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this
ordinance by title is hereby dispensed with.
—
ATTEST:
City Clerk. -- -
Agillr Sheriff's Office
®�► Antonio Hash, Sheriff
ROANOKE July 7, 2025
Title: Acceptance and Appropriation of the FY26 School Resource Officer (SRO)
Grant.
Background:
The Virginia Department of Criminal Justice Services (DCJS) is offering state grants to provide
funding for School Resource Officer (SRO) positions to establish, enhance, and continue
partnerships between local law enforcement agencies and school divisions. Units of local
government are eligible to apply for and receive these funds. The Sheriffs Office will manage
SRO positions; however, the grant application must be submitted by, and the funds awarded
to, a local unit of government.
Considerations:
On May 8, 2025, the City of Roanoke was awarded $471,745 in grant funding. There is a
required match of$241,723. The total award, including local match, for this grant is $713,468.
Funding covers twelve months of salary/benefits for eight SRO positions. In order to comply
with grant requirements, allowable expenses for these funds are salary and benefits for full-
time or part-time SRO positions to provide coverage during school hours, and do not include
school-sponsored activities outside the instructional day. Eight elementary schools, and their
respective SROs, were identified as applicable for this grant opportunity.
Recommended Action:
Accept the SRO Grant described above and authorize the City Manager, or designee, to
execute the grant agreement and any related documents; such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of
$713,468 (Grant Funds: $471,745, Match: $241,723) and to appropriate the same in an
account to be established in the Grant Fund by the Director of Finance.
Antonio Hash, Sheriff
CITY OF ROANOKE
e CITY COUNCIL
1 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov Council Members
JOSEPH COBB Stephen T.McGuire
Mayor Phazhon Nash
Nicolas Hagen
Vivian Sanchez-Jones
Peter J.Volosin
Evelyn W.Powers
July 7, 2025
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am sponsoring a presentation by Timothy Young, Sergeant, Roanoke City
Sheriffs Department, to present information with regard to the Project Lifesaver
Program, at the regular meeting of City Council to be held on Monday, July 7,
2025, at 2:00 p.m.
Sincerely,
thatieti t5 Vont,
Vivian anchez-Jones
Council Member
ze:it„),AL
Nicolas Hagen
Council Member
VSJ/NH:ctw
r
RNATION,Q�
c JEcl Sgt. T. D. Young
� Roanoke Cit Sheriffs Office
v Project Lifesaver Coordinator
ii,,,, -'-',—r-,._.-;e9 4:I it-14 r-t:...-,..4--------11 i i ii- )
* \ liti
�,� { ��_ PROJECT LIFESAVER
1y
i � t "Bringing Loved Ones Home"
eRi �- �C"l� to'
NG'NG LOVED ONE`'N
a.(E RNATI7gC
fr,
/t
e.
e �A �
PROJECT LIFESAVER'S
DEFINITION
Project Lifesaver is a program of
proactive involvement and specialized
operations that responds to incidents
of victims of cognitive disorders that
have wandered from a safe location
and cannot find their way back to
safety.
`v"ER NATIONq
LOVED oafs
Project Lifesaver is the organization that provides first
responder agencies with the training and equipment
to help them locate people with cognitive disabilities,
who have wandered away from care.
EARLY HISTORY
BORN FROM FAILURE
Chesapeake, VA statistics showed that most searches in that
area were for hikers, hunters, and kids that had wandered off
However, the most exhaustive searches were for Alzheimer's
patients. These searches lasted for days and were more
difficult, some lost subjects never being found
Their conventional searches had enormous expenditures of ,.a.„T..
staffing, time, and money. Even with the significant resources %►, p_
utilized, there were often little or no results.
a�E A«
CHAIN OF EVENTS
Captain Gene Saunders of the 43rd Virginia Search and
Rescue researched the information
Idea of using a transmitter to track and locate people
that wander was developed, along with technology.
`«t`PNI1TIpM1(
e
PNATIO
v
BASIC THEORY
The basic concept was tested in the mountains of North Carolina:
Transmitters were placed on 12 people at risk of wandering
In one year, all 12 wandered
All were located within 30 minutes
All were located using only
2 searchers and equipment
L
`aSER NATIONgC
( 111*ti"....L' 7-',.' R '
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LOVED ONES N 1
Chief Gene Saunders r--41007, . '
Founder and Chief a• - 4 ,
Executive Officer ..
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111100' Allw Ale, 4104
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A` Approximately 1,870 member
l
�,„ agencies throughout all 50 states
"�E �ti and 9 Canadian provinces
LOVED ohs
PROJECT Since beginning in Aprill 1999,
over 4,470 rescues have taken
LIFESAVER place
TODAY Our average search time is
approximately 30 minutes
,e,SERNATIoNq`
eill EST
( 16b---:/1./
� J September 2017 RSO
�N;
A v N became a member agency
1JFEAv�¢s
°` 5 * Currently have 43 Certified
PROJ ECT ESS
* Currently have 74 active
LI FESAVER clients
TO DAY • 2023 enrolled 12 clients
• 2024 enrolled 20 clients
A
V�� A\O/'/
• 11 Already this year
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`0,ERNATIONq<
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LOVED Off`'
PROJECT In 2023 we had 3
In 2024 we had 5
LIFESAVER • 8 Already this year
• All successful searches
SEARCHES
A
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iii.:'1,'14
TO ENROLLA CLIENT:
( 1) Parent or Caregiver contacts agency
- Must be a city resident
tERN4i1pN A
(<vie.>
- Must have a cognitive disability ;y,';„' - Must have a record or documented history of ; ,, .
wandering 4
- Must be supervised 24/7
(2) Agency reviews paperwork
(3) Transmitter placed on client
,EPNnTION
THE BASIC EQUIPMENT 7 �
Y
IM
t i !
gm 11
0 0
dIP • O
C T
RECEIVER TRANSMITTER CASES & BANDS
Deployed by first responder Worn by the client Keeps the transmitter on the
client
ANTENNA BATTERY
Attached to the receiver Within the transmitter case TESTERS
Ensure battery life
THE CS TRANSMITTER
,`E RNATI°Ail # QROJECr , 30- to 60-day battery life
oFESAVE¢ Oval case uses % band
5-year warranty
-4,a LOVED ONES N
THE TRANSMITTER
b
Sa
Worn by the client
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LOVED ows
THE RECEIVERS
Used by First Responders
TH E PLI -3000
tEP NATIpN,`
CONCLUSION
Project Lifesaver's mission and goals are
to protect those who wander and become lost
Project Lifesaver is always researching and testing new
concepts and evaluating new products to protect an
ever-increasing population at risk of
wandering
Our mission is to save lives!
9ote Sauade,
es( awe 76artdez
ItaieftNATIoad..
sailli-\
10,
Questions
LoyED collOct •,."'
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Scan Me
ROANOKE CITY SHERIFF'S OFFICE PRESENTS
CAR SHOW I FOOD I FAMILY I CRAFT SHOW
AUGUST 23RD 2025110 AM - 2 PM I BERLUND CENTER PARKING LOT
CAR SHOW VEHICLE ENTRY:
• PRE- REGISTRATION : $15
• DAY OF EVENT: $20 (CASH ONLY)
ALL PROCEEDS WILL BENEFIT PROJECT LIFESAVER!
TERNATION
Cruise in with your ��f-)E.,(1 Achieve top honors, walk
jaw-dropping ride! /� ` _ away with a trophy, and
-, - bra
gging in rights!
K.._....> \
" ' aESAy
_ �J
Ilicoir<._ it :
=amp
� :.
! +• j
r
Winner
BERGLUNDNI PTHE QR RI ACCESSED THROUGH CODE OR BY VISITING THEWEBSITE AT
CENTERWWW.ROANOKECITYSHERIFFSOFFICE.COM SAVVY EVENTS
For details, contact Tameka Paige at (540) 853-1761 or Tameka.Paige@Roanokeva.gov.
Additional Information: Rain date, September 20th.
,. .. '
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...ow raa CITY OF ROANOKE
ROANOKE
'::.
CITY COUNCIL
it II I& il ' 1
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FY2025 May .--, . : „., ,- ,. „.:; . , .,.__., _ ,., :,
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Department of Finance 4111P "am
Revenue Summary ROANOKE
May 2025(Unaudited)
FY24 Actual YTD(Prior FY 25 Adopted Budget,May FY25 Current Budget %of Budget
R eve n u e Year Council Re o� 2024 With Amendments FY25 Actual YTD Achieved
General Property Taxes
Real Estate Tax 113,874,970 122,220,000 122,220,000 125,914,172 103.0%
S u m m a ry Real Estate Tax District 1,047,462 1,151,000 1,151,000 1,109,478 96.4%
Personal Property Tax 25,881,177 32,755,000 32,755,000 21,734,657 66.4%
LocalPublic Service Tax 5,953,272 6,264,000 6,264,000 6,780,372 108.2%
Penalties and Interest 2,443,074 3,180,000 3,180,000 2,810,520 88.4%
Ta x e S Other Local Taxes
Is/Iay Sales Tax 1% 21,353,703 29,862,000 29,862,000 21,763,518 72.9%
Consumer Utility Tax 7,192,026 8,983,000 8,983,000 8,565,484 95.4%
Cigarette Tax 1,305,325 1,452,000 1,452,000 1,359,135 93.6%
Record
ion and Probate Taxes
74,341
97,999 64.6%
20253 Businesast&Occupational Licenses 17,0136,401 17,4112,000 17,4012,000 18,0214,049 104.6%
Franchise Fees 235,351
0 400,000 282,715 70.7%
unaudited Transient Occupancy 4,478,685 5,8225,000 5,825,000 4,599,128 79.0%
Motor Vehicle License 2,427,043 2,979,000 2,979,000 2,050,036 68.8%
Admissions 1,049,577 1,097,000 1,097,000 971,506 88.6%
Prepared Foods and Beverage 17,465,230 22,250,000 22,250,000 18,618,962 83.7%
Bank Stock Taxes 911,349 1,842,000 1,842,000 501,248 27.2%
Communications Tax 3,434,591 4,320,000 4,320,000 3,410,528 78.9%
LOCAL TAX TOTAL
1
Department of Finance rirRilillAmig
Revenue Summary ROANOKE
IMay 2025(Unaudited)
Revenue FY24 Actual YTD(Prior FY 25 Adopted Budget,May FY25 Current Budget %of Budget
Year Council Report) 2024 With Amendments FY25 Actual YTD Achieved
Summary
Permits,Fees,and Licences 2,296,480 2,496,000 2,496,000 J L 2,025,843 1 81.2%
Nona Fines and Forfeitures 698,884 717,000 717,000 1 L_ 704,327 98.2%
Revenue From Use of Money&Property 4,082,631 1,750,000 1,750,000 1 I 3,786,698 216.4%
Local
Grants-in-Aid Commonwealth 64,842,462 88,888,000 90,103,339 1 70,954,000 78.7%
Taxes, Grants-In-Aid Federal Government - - - ___1 I - J N/A
IfaCharges for Services 15,152,744 L 20,503,000 20,503,000 i r 15,331,636 l 77.2%
2025,
Miscellaneous Revenue 873,077 L 851,000 851,000 ] I 460,463 I 54.1%
unaudited
Operating 38,084 1 38,000 38,000 55,421 i 145.8%
Non-Operating 1,939,331 1 - I - L_ - 7 L_ N/A
Miscellaneous 140,111 170,000 1 170,000 [ 119,6121 I 70.4%
NON-LOCAL TAX TOTAL 90,063,804 p 115,413,000 111,956,975 78,106,365 6944
GRAND TOTAL $ 317,327,381 $ 379,106,000 $ 380,321,339 $ 333,721,507 I 87.7%
..imer now
ROANOKE
Expenditure Summary - May 2025 unaudited
Target 11
FY 25 Adopted Budget, FY 25 Current Budget With Months
FY 24 Actual YTD May 2024 Amendments FY 25 Actual YTD %ofBudget 8.3%/mo
Non-Departmental $ 116,671,708 $ 137,189,321 $ 139,379,937 $ 116,199,864 83.4%i 91.3 .
Public Safety 79,478,145 87,676,511 88,945,018 83,176,343 93.5% 91.3%
Health and Welfare 45,759,305 49,285,841 49,316,466 50,493,865 102.4% 91.3°/
Public Works 31,858,262 36,790,410 28,565,843 22,473,642 78.7% 91.3%
General Government 31,976,508 32,093,188 41,588,109 36,102,727 86.8% 91.3%
Parks,Recreation and Cultural 10,473,606 13,083,112 12,675,779 11,522,713 90.9% 91.3%
Community Development 8,851,754 10,926,919 10,944,358 8,043,460 73.5% 91.3%
Judicial Administration 10,466,439 12,060,698 12,094,415 11,563,449 95.6% 91.3%
Total General Fund Expenditures $ 335,535,727 $ 379,106,000 _ $ 383,509,925 $ 339,576,063 88.5%1 91.3/
City Of Roanoke as of 5 31 2025 - Overtime - All Departments
Period Current Period YTU Current Uncommitted
Fund Unit Name Account Name Budgeted Budget Balance
Name Expenditures Expenditures
Amount () = overspent
• 101 1120-City Clerk 51003-Overtime Wages May-25 $ 157.60 $ 817.84 1,000 $ 182.16
▪ 101 1211-City Manager 51003-Overtime Wages May-25 - 132.16 - (132.16)
101 1212-Management 8,Budget 51003-Overtime Wages May-25 - 1,575.62 - (1,575.62)
• 101 1213-Community Engagement 51003-Overtime Wages May-25 8.28 55.20 - (55.20)
• 101 1220-City Attorney 51003-Overtime Wages May-25 - 85.82 - (85.82)
• 101 1231-Director Of Finance 51003-Overtime Wages May-25 616.22 5,724.75 - (5,724.75)
• 101 1233-Commissioner Of The Revenue 51003-Overtime Wages May-25 493.46 4,426.40 3,000 (1,426.40)
101 1234-City Treasurer 51003-Overtime Wages May-25 277.95 4,463.65 2,000 (2,463.65)
• 101 1235-Real Estate Valuation 51003-Overtime Wages May-25 - 1,896.66 - (1,896.66)
• 101 1237-Purchasing 51003-Overtime Wages May-25 163.87 4,816.86 - (4,816.86)
• 101 1261-Human Resources 51003-Overtime Wages May-25 - 971.33 - (971.33)
▪ 101 1310-Electoral Board 51003-Overtime Wages May-25 154.70 14,890.82 34,400 19,419.18
• 101 1601-Information Technology Div 51003-Overtime Wages May-25 977.75 2,980.55 16,500 13,519.45
• 101 2111-Clerk Of Circuit Court 51003-Overtime Wages May-25 175.71 807.11 2,117 1,309.89
P.
101 2140-Sheriff 51003-Overtime Wages May-25 15,223.31 205,894.08 12,187 (193,707.08)
101 2641-Fleet Management 51003-Overtime Wages May-25 2,928.20 58,326.12 4,000 (54,326.12)
• 101 3111-Police-Administration _51003-Overtime Wages May-25 11,186.18 95,615.05 2,388 (93,227.05)
• 101 3112-Police-Investigation 51003-Overtime Wages May-25 32,307.13 442,598.05 126,758 (315,840.05)
▪ 101 3113-Police-Patrol 51003-Overtime Wages May-25 142,795.46 1,700,365.03 410,548 (1,289,817.00)
• 101 3114-Police-Services 51003-Overtime Wages May-25 4,256.55 41,689.95 29,063 (12,626.95)
• 101 3115-Police-Training 51003-Overtime Wages May-25 3,092.76 46,492.97 6,172 (40,320.97)
ll.
101 3211-Fire-Administration 51003-Overtime Wages May-25 3,973.86 51,424.06 - (51,424.06)
• 101 3212-Fire-Support 51003-Overtime Wages May-25 11,622.94 151,701.08 60,288 (91,413.08)
• 101 3213-Fire-Operations 51003-Overtime Wages` May-25 _ 157,753.88 1,526,720.95 201,393 (1,325,327.95)
p.
101 3310-Jail 51003-Overtime Wages May-25 103,340.74 1,214,465.37 133,806 (1,080,659.37)
101 3412-Development Services 51003-Overtime Wages May-25 306.13 13,870.18 389 (13,481.18)
• 101 3413-Community Services 51003-Overtime Wages May-25 - 5.53 - (5.53)
P.-
101 3414-Strategic Management&Administration 51003-Overtime Wages May-25 4.94 267.09 - (267.09)
101 3520-Emergency Management 51003-Overtime Wages May-25 - 3,737.45 - (3,737.45)
p.
101 3530-Police-Animal Control 51003-Overtime Wages May-25 3,259.22 28,828.41 5,253 (23,575.41)
• 101 4110-Transportation 51003-Overtime Wages May-25 6,035.40 87,605.15 62,648 (23,575.41)
P. 101 4130-E911 Center 51003-Overtime Wages May-25 13,534.76 173,838.25 100,835 (73,003.29)
• 101 4131-E911 Wireless 51003-Overtime Wages May-25 1,602.32 26,312.68 34,534 8,221.32
101 4140-Transportation-Snow Removal 51003-Overtime Wages May-25 - 267,889.75 36,200 (231,689.75)
▪ 101 4170-Radio Technology 51003-Overtime Wages May-25 1,893.10 23,268.15 17,750 (5,518.15)
. 101 "210-Solid Waste Management-Refuse/Recycl 51003-Overtime Wages May-25 5,785.16 177,828.31 77,233 (100,595.31)
. 101 4220-Custodial Services 51003-Overtime Wages May-25 739.27 15,610.89 7,500 (8,110.89)
. 101 4310-Engineering 51003-Overtime Wages May-25 154.43 2,981.57 - (2,981.57)
• 101 4330-Facilities Management 51003-Overtime Wages May-25 3,662.20 50,082.59 46,481 (3,601.59)
101 4360-Administration 51003-Overtime Wages May-25 - 46.09 - (46.09)
p.
101 5311-Social Services 51003-Overtime Wages May-25 24,949.26 487,080.50 356,122 (130,958.50)
101 7120-Landscape Management 51003-Overtime Wages May-25 - 5,890.02 553 (5,337.02)
• 101 7121-Park Management 51003-Overtime Wages May-25 1,699.71 19,752.32 27,156 7,403.68
101 7122-Community Recreation 51003-Overtime Wages May-25 - 168.79 - (168.79)
• 101 7123-Urban Forestry 51003-Overtime Wages May-25 429.84 15,881.42 8,961 (6,920.47)
• 101 7124-Outdoor Recreation 51003-Overtime Wages May-25 39.38 205.14 - (205.14)
• 101 7127-Youth Development 51003-Overtime Wages May-25
- 416.63 - (416.63)
. 101 7128-Greenways And Trails 51003-Overtime Wages May-25 915.75 7,380.93 1,000 (6,380.93)
101 7310-Libraries 51003-Overtime Wages May-25 480.28 6,191.21 - (6,191 r,,j' 1)
I.
101 8120-Economic Development 51003-Overtime Wages May-25 16.74 920.62 - (920.62)
$ 557,014.44 $ 6,994,997.15 1,828,235 $ (5,165,470-47)
COR Detail Listing of Commitments vs. Budget Sorted By Department
Current Outstanding YTD Total Current Uncommitted
Period
Fund Unit Name Account Name Name Period Encumbrance Expenditure Commitment Budgeted Budget Balance
Expenditures s s s Amount ()=over budget
• 101 1211-City Manager 51004-Temp Wages May-25 - - 260.00 260.00 7,200.00 6,940.00
✓ 101 1212-Management&Budget 51004-Temp Wages May-25 - - 4,384.32 4,384.32 - (4,384.32)
✓ 101 1233-Commissioner Of The Revenue 51004-Temp Wages May-25 - - 260.00 260.00 33,150.00 32,890.00
✓ 101 1234-City Treasurer 51004-Temp Wages May-25 2,048.81 - 14,533.49 14,533.49 35,312.00 20,778.51
✓ 101 1235-Real Estate Valuation 51004-Temp Wages May-25 3,138.75 - 20,115.00 20,115.00 - (20,115.00)
✓ 101 1236-Board Of Equalization 51004-Temp Wages May-25 1,200.00 - 2,200.00 2,200.00 6,000.00 3,800.00
✓ 101 1261-Human Resources 51004-Temp Wages May-25 - - 39,847.50 39,847.50 55,000.00 15,152.50
✓ 101 1262-Risk Management-Adminstration 51004-Temp Wages May-25 3,484.80 13,884.44 53,612.29 69,819.93 50,612.16 (19,207.77)
✓ 101 1310-Electoral Board 51004-Temp Wages May-25 7,794.75 - 209,907.23 209,907.23 457,148.00 247,240.77
✓ 101 1601-Information Technology Div 51004-Temp Wages May-25 - - 1,792.50 1,792.50 - (1,792.50)
• 101 2140-Sheriff 51004-Temp Wages May-25 53,704.20 - 617,249.14 617,249.14 253,554.00 (363,695.14)
✓ 101 2210-Commonwealth'S Attorney 51004-Temp Wages May-25 1,905.00 - 26,760.00 26,760.00 10,200.00 (16,560.00)
✓ 101 2641-Fleet Management 51004-Temp Wages` May-25 35,365.12 - 184,674.39 190,353.03 87,500.00 (102,853.03)
✓ 101 3111-Police-Administration 51004-Temp Wages May-25 - - - - 38,000.00 38,000.00
✓ 101 3112-Police-Investigation 51004-Temp Wages May-25 15,765.00 - 140,709.53 140,709.53 116.00 (140,593.53)
✓ 101 3113-Police-Patrol 51004-Temp Wages May-25 13,362.04 - 98,196.61 98,196.61 - (98,196.61)
✓ 101 3114-Police-Services 51004-Temp Wages May-25 2,767.50 - 31,515.00 31,515.00 71,739.00 40,224.00
101 3115-Police-Training 51004-Temp Wages May-25 2,175.14 - 30,174.16 30,174.16 - (30,174.16)
✓ 101 3117-Police-Reset 51004-Temp Wages May-25 325.00 - 325.00 325.00 - (325.00)
✓ 101 3211-Fire-Administration 51004-Temp Wages May-25 5,642.11 - 65,096.87 65,096.87 71,380.00 6,283.13
✓ 101 3212-Fire-Support 51004-Temp Wages May-25 4,235.11 - 33,122.67 33,122.67 13,197.00 (19,925.67)
✓ 101 3213-Fire-Operations 51004-Temp Wages` May-25 18,012.53 - 255,636.35 255,636.35 255,732.00 95.65
• 101 3310-Jail 51004-Temp Wages May-25 1,840.05 - 40,734.25 40,734.25 - (40,734.25)
✓ 101 3330-Outreach Detention 51004-Temp Wages May-25 1,953.75 - 31,608.75 31,608.75 40,640.00 9,031.25
✓ 3414-Strategic Management&
101 Administration 51004-Temp Wages May-25 185.59 - 720.93 378.32 28,636.00 28,257.68
✓ 101 4110-Transportation 51004-Temp Wages` May-25 59,547.30 - 106,130.95 106,130.95 136,891.00 30,760.05
✓ 101 4131-E911 Wireless 51004-Temp Wages May-25 2,768.75 - 55,492.50 55,492.50 - (55,492.50)
✓ 101 4220-Custodial Services 51004-Temp Wages May-25 4,777.50 - 50,505.00 50,505.00 52,763.00 2,258.00
r 101 4330-Facilities Management 51004-Temp Wailes May-25 1,845.55 - 15,837.58 15,837.58 35,526.00 19,688.42
✓ 101 4360-Administration 51004-Temp Wages May-25 - - 5,478.00 5,478.00 15,000.00 9,522.00
✓ 101 5311-Social Services 51004-Temp Wages May-25 3,667.50 - 31,44,3.83 31,448.83 35,700.00 4,251.17
✓ 101 7120-Landscape Management 51004-Temp Wages May-25 - - 12,720.00 12,720.00 27,826.00 15,106.00
✓ 101 _ 7121-Park Management 51004-Temp Wages May-25 2,966.25 - 22,271.25 22,271.25 77,080.00 54,808.75
✓ 101 7122-Community Recreation 51004-Temp Wages` May-25 4,128.75 - 49,702.50 49,702.50 116,214.00 66,511.50
✓ 101 7124-Outdoor Recreation 51004-Temp Wages May-25 3,903.75 - 41,219.00 41,219.00 23,562.00 (17,657.00)
✓ 101 7126-Athletics 51004-Temp Wages May-25 3,911.25 - 35,463.75 35,463.75 27,500.00 (7,963.75)
✓ 101 7127-Youth Development 51004-Temp Wages May-25 12,683.00 - 198,708.50 198,708.50 174,185.00 (24,523.50)
• 101 7128-Greenways And Trails 51004-Temp Wages May-25 6,210.02 - 55,654.33 55,654.33 75,500.00 19,845.67
✓ lol 7130-Events 51004-Temp Wages May-25 - - - - 60,000.00 61,000.00
✓ 101 7310-Libraries 51004-Temp Wages May-25 13,125.00 - 174,574.00 174,574.00 153,648.00 (20,926.00)
$ 294,439.87 $ 13,884.44 $ 2,758,642.17 $ 2,780,185.84 $ 2,526,511.16 $ (253,674.68)
Thank you and any
questions or requests
for other information?
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July 2025.
No. 43220-070725.
AN ORDINANCE accepting a donation of funds from The Moose Lodge of Vinton to
the Roanoke Police Department to purchase necessary equipment to support the RESET
Champions of Change Boxing program, a mentoring program that works with at-risk youth,
authorizing the City Manager, or designee, to execute any necessary documents, provide any
additional information, and to take any necessary actions in order to obtain, accept, receive,
implement, use, and administer such donation; expressing the City of Roanoke's appreciation for
such donation; and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation from The Moose Lodge of
Vinton of $5,000 to the Roanoke Police Department, as more particularly set forth in City
Manager's Report dated July 7, 2025.
2. The City Manager, or designee, is authorized to execute any necessary
documents, provide any additional information, and to take any necessary actions in order to
obtain, accept, receive, implement, use, and administer such donation.
3. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to The Moose Lodge of Vinton for its generous donation to purchase necessary
equipment to support the RESET Champions of Change Boxing as described above.
4. The City Clerk is directed to transmit a copy of this Ordinance to The Moose
Lodge of Vinton expressing the City's appreciation for its donation.
5. The following revenue be, and the same are hereby, amended and re-ordained to
read and provide as follows:
Grant Fund
Appropriations:
Expendable Equipment 235-3111-0000-52035-400077 $ 5,000
Revenues:
Outside 3rd Parties—Moose Lodge 235-3111-0000-40125-400077 $ 5,000
6. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk. _ <�_ - V
City Manager's Report
Submitted by: Scott Booth, Chief
Police Department
ROAN O KE July 7, 2025
Title: Acceptance and Appropriation of a Donation from the Moose Lodge of
Vinton for the Rapid Engagement of Support in the Event of Trauma
(RESET) Champions of Change Boxing Program.
Background:
The Moose Lodge of Vinton has graciously donated to the Roanoke Police Department funds
in the amount of$5,000. It was the request of the donor that this be applied to our RESET
Program, Champions of Change Boxing.
This funding will be used to support Champions of Change Boxing, which is part of the
mentoring program that works with youth who are considered to be at risk. The program aims
to deter these individuals from gang and other crime-related activities. These individuals are
referred by the school system, Juvenile courts and parents. The funds will be used to
purchase necessary equipment to support Champions of Change Boxing equipment (ie.
boxing gloves, helmets, and other protective gear). No local match funding is required for this
donation.
Recommended Action:
Accept the donation as described above and authorize the City Manager, or designee, to
execute the donation agreement and any related documents; all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of
$5,000 and appropriate funding in the same amount to accounts to be established by the
Director of Finance.
Valmarie Turner, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July 2025.
No. 43221-070725.
AN ORDINANCE concurring with and approving the recommendations of the Roanoke Arts
Commission's("Arts Commission")allocation of City funds to various nonprofit agencies for Fiscal
Year 2025-2026; appropriating 2025-2026 General Funds as detailed more fully infra; and
dispensing with the second reading of this Ordinance by title.
WHEREAS,the Fiscal Year 2025-2026 budget approved by City Council on May 12,2025
for the Roanoke Arts Commission provides for funding in the amount of$300,000;
WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was
necessary for such agencies to file applications with the Arts Commission Agency Funding Advisory
Committee;
WHEREAS,requests for City funding in the total amount of$442,905 were received by the
Committee from 28 agencies; and
WHEREAS,after studying each application and holding rating and allocation meetings,the
Committee recommended and the Arts Commission approved allocation of funding in the amount of
$300,000 to 27 of the 28 agencies and the Arts Commission for Fiscal Year 2025-2026, subject to
City Council approval.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby authorize the recommendations of the Arts
Commission's allocation for funding in the amount of$300,000 to various non-profit agencies for
Fiscal Year 2025-2026, and the Arts Commission, as more particularly set forth in the City
Manager's Report dated July 7, 2025, to Council and the attachment to that report.
1
2. The following sections of the 2025-2026 General Fund budget be, and the same are
hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations:
Subsidies 101-5221-0000-53700 $ ( 300,000)
Local Colors 101-5221-0000-52276 17,000
Blue Ridge PBS 101-5221-0000-53971 3,000
Virginia Museum of Transportation 101-5221-0000-53714 15,000
Roanoke Symphony Orchestra 101-5221-0000-53736 22,000
Mill Mountain Playhouse Co Inc 101-5221-0000-53749 19,000 -
Opera Roanoke 101-5221-0000-53762 17,000
Science Museum of Western Virginia . 101-5221-0000-53774 20,000
Historical Society of Western Virginia 101-5221-0000-53776 10,000
Roanoke Ballet Theatre 101-5221-0000-53779 14,000
Southwest Virginia Ballet 101-5221-0000-53794 9,000
Roanoke Festival in the Park 101-5221-0000-53845 10,000
Taubman Museum of Art 101-5221-0000-53910 25,000
Harrison Museum/African-American Culture 101-5221-0000-53913 16,000
Down by Downtown 101-5221-0000-53924 7,000
Jefferson Center Foundation LTD 101-5221-0000-53944 22,000
Roanoke Arts Commission 101-5221-0000-53961 3,000
Grandin Theatre Foundation 101-5221-0000-53973 18,000
Eleanor D. Wilson Museum 101-5221-0000-53975 2,000
Artemis Journal 101-5221-0000-53976 5,000
Community ArtsReach 101-5221-0000-53947 6,000
Virginia Children's Theatre 101-5221-0000-55672 11,000
Alma Ensemble 101-5221-0000-55658 3,000
Blue Ridge Literacy 101-5221-0000-53990 6,000
Roanoke Valley Children's Choir 101-5221-0000-55667 3,000
Mish Moves Dance Company 101-5221-0000-55701 11,000
Goodwill Industries of the Valley 101-5221-0000-53926 3,000
The Humble Hustle Company 101-5221-0000-53948 3,000
2
3. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of
this ordinance by title is hereby dispensed with.
.-----ATTEST:
, . .
CCd—Za
City Clerk. _
,.
3
City Manager's Report
�� Submitted by: Marc Nelson, Director
Department of Economic Development
ROAN O KE July 7, 2025
Title: Recommendations of the Roanoke Arts.Commission for Funding of
Qualified Agencies for Fiscal Year 2025-2026.
Background:
The Roanoke Arts Commission Agency Funding Advisory Committee budget, in the amount of
$300,000, was established by City Council with the adoption of the General Fund budget for
FY 2025-2026 on May 12, 2025.
To solicit proposals of arts and cultural activities serving Roanoke residents and to assist the
agencies and organizations with the application process, a pre-proposal meeting was held on
December 3, 2024. Applications that included procedures and ratings criteria were made
available to all former recipients and other interested organizations as well as posted_publicly
on the City of Roanoke website.
Applications from 28 agencies totaling $442,905 were received. These agencies each applied
for funds to support specific exhibitions, performances or educational programs.
Committee members Catherine Koebel, MaryJean Levin, William Penn, and Becky Carr
thoroughly studied each application, interviewed representatives of the applicant
organizations, and individually scored applications prior to an allocation meeting held on April
8, 2025. Through the application, organizations are required to demonstrate how their
proposal would support implementation of the City's Arts and Cultural Plan or City Plan 2040.
Agencies were also rated on other indicators such as effective management, financial health,
collaboration, and if the proposed program meets a need in the community. The committee
also considered the reports from quarterly organizational updates on the past year's grants
and monitoring visits by Douglas Jackson, Arts and Culture Coordinator.
The one organization that was not recommended to receive funds had proposed an outreach
campaign that did not directly involve providing arts and cultural services. Staff is working with
that organization to align the project with other resources, partners, and complementary
projects.
The committee presented the recommendations to fund 27 of the organizations to the
Roanoke Arts Commission and these recommendations were unanimously approved for
advancing to the City Council on April 15, 2025.
Agencies were notified of the Arts Commission's preliminary recommendations, subject to final
approval by City Council. Two organizations at that point declined the potential funding,
withdrawing their applications. At a meeting on June 2, 2025, the Funding Committee directed
staff to explore allotting the now remaining $17,000. in funds to the collaborative Arts Connect
Neighbors program managed by the City of Roanoke under Grant Project 400120. The Arts
Connect Neighbors program is an umbrella project of the Roanoke Arts Commission,the
Roanoke Cultural Endowment, and Roanoke Neighborhood Advocates that benefits more than
40 artists and arts organizations, deploying them in providing arts and capacity building
activities to Roanoke neighborhoods.
Considerations:
The funding criteria by which applications are scored also reflect the major priority areas
established by City Council and the community through the arts and culture and
comprehensive planning processes.
Recommended Action:
Concur with and approve the Roanoke Arts Commission's allocation for funding various
nonprofit agencies for fiscal year 2025-2026.as set forth in Attachment A to this report.
Adopt the accompanying budget ordinance to transfer$300,000 as cited in Attachment A from
the Roanoke Arts Commission Agency Funding Advisory Committee into accounts to be
established by the Director of Finance within the Roanoke Arts Commission budget.
Valmarie Turner, City Manager
FY2026 Arts and Culture Funding Recommendations
ORGANIZATION . ' ' -• PROGRAM . REQUESTED i RECOMMENDED
Alma Ensemble Alma Del Core:Community Concert Series $7,500 $3,000
Artemis Journal 2025 Artemis Journal $9,000 $5,000
Blue Ridge Literacy Beyond the Classroom Walls:Field Trips for $8,000 $6,000
Real Life ESOLLearning
Blue Ridge PBS Artistic Encounters-Meet The Artist $5,000 $3,000
Community ArtsReach After School Art Series at Villa Heights $10,000 $6,000
Eleanor D.Wilson Museum Summer/Fall 2025 Selected Exhibitions and $3,750 $2,000
Programs
Grandin Theatre Foundation The Grandin Theatre Film Lab and Visual $24,999 $18,000
Literacy Program
Harrison Museum of African The Harlem Renaissance of Henry Street $17,400 $16,000
American Culture
Historical Society of Western Rooted in Roanoke:Past,Present,and $10,000 $10,000
Virginia Future
Jefferson Center Family/Star City Programming $30,000 $22,000
Local Colors Local Colors Cultural Events $22,000 _ $17,000
Mill Mountain Theatre Mill Mountain Theatre's Young Audience $20,000 $19,000
Series+Reading Skills Development
Program for Students
Opera Roanoke Opera Roanoke presents Hansel and Gretel $25,000 $17,000
Roanoke Arts Commission:City of Arts Connect Neighbors $17,000 $17,000
Roanoke Grant Project 400120
Roanoke.Ballet Theatre The Sleeping Beauty:Accessible Ballet $28,000 $14,000
Masterpiece
Roanoke Festival in the Park The Festival in the Park Arts and Cultural $20,656 $10,000
Program
Roanoke Preservation Alliance "Resiliency Through My Eyes' $9,600 $0
Roanoke Symphony Orchestra Symphony Under the Stars $30,000 $22,000
Roanoke Valley Children's Choir Tuition Scholarship Program $5,000 $3,000
Science Museum of Western STEAM:In the Science Museum of Virginia $30,000 $20,000
Virginia and Beyond
Southwest Virginia Ballet Strengthening our Community through the $10,000 $9,000
Arts
Taubman Museum of Art Making American Artists:Stories from the $30,000 $25,000
Pennsylvania Academy of the Fine Arts,
1776-1976
The Humble Hustle Company The Collective:A Hub for Creativity, $10,000 $3,000
Entrepreneurship,and Community
Down by Downtown(DBA The Local Talent SPOTlight $13,000 $7,000
Spot on IGrk)
VA Museum of Transportation VMT Educational Program for All $16,000 $15,000
Virginia Children's Theatre Virginia Children's Theatre-Classroom Artist $15,000 $11,000
Residencies FY 2025-2026
TOTAL $426,905 $300,000
1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July 2025.
No. 43222-070725.
AN ORDINANCE approving the transfer of funding to specific local non-profit agencies as
recommended by the Human Services Advisory Board("Board"),amending and reordaining certain
sections of the 2025-2026 General Fund Appropriations,as detailed more fully infra;and dispensing
with the second reading of this ordinance by title.
WHEREAS,the Fiscal Year 2026 budget approved by City Council for the Board provides
for funding in the amount of$400,000 to local non-profit agencies;
WHEREAS, in order to obtain an allocation for such funds, it was necessary for local non-
profit agencies to file applications with the Board;
WHEREAS,requests for City funding in the total amount of$684,255 were received by the
Board from twenty-eight(28) agencies to assist in funding a total of thirty-five (35)programs;
WHEREAS,after studying each application and holding allocation meetings,the Board has
recommended allocation of funding to certain local non-profit agencies for Fiscal Year 2026; and
WHEREAS,performance audits are to be conducted for each agency receiving funds through
the Board to evaluate the effectiveness and efficiency of such funded programs.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City of Roanoke does hereby approve and authorize the recommendations of the
Board's allocation for transferring funds in the amount of$400,000 to various local non-profit
agencies for Fiscal Year 2026 as more particularly set forth in the City Manager's Report dated July
7, 2025, to Council and the attachment to that report.
2. The City Manager, or designee,is authorized to execute a contract with the Council
of Community Services to conduct the necessary performance audits to evaluate the effectiveness
and efficiency of all funded programs by such agencies;all such contracts to be approved as to form
by the City Attorney.
3. The following sections of the 2025-2026 General Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations:
2
Subsidies 101 - 5220 - 0000 - 53700 $ (400,000)
Apple Ridge Farm 101 - 5220 - 0000 - 53917 30,000
Blue Ridge Legal Services 101 - 5220 - 0000 - 53923 21,000
Blue Ridge Literacy 101 - 5220 - 0000 - 53990 16,000
Boys and Girls Club 101 - 5220 - 0000 - 53928 8,750
Bradley Free Clinic- Behavioral Health 101 - 5220 - 0000 - 53858 3,750
Bradley Free Clinic- Dental Program 101 - 5220 - 0000 - 53958 7,500
Bradley Free Clinic- Medical/Pharmacy 101 - 5220 - 0000 - 53721 11,250
Brain Injury Services 101 - 5220 - 0000 - 53916 1,875
Carlon Children's Hospital-Adolescent Health Program 101 - 5220 - 0000 - 53767 3,750
Child Health Investment Partnership(CHIP) 101 - 5220 - 0000 - 55651 18,000
Children's Trust- CASA 101 - 5220 - 0000 - 53775 3,750
Children's Trust- Child Advocacy Center 101 - 5220 - 0000 - 53918 7,500
Children's Trust- Children First Child Abuse Prevention 101 - 5220 - 0000 - 53915 3,750
Children's Trust-Healthy Families 101 - 5220 - 0000 - 55652 1,875
Council of Community Services Monitoring Report 101 - 5220 - 0000 - 53940 20,000
DePaul Community Services 101 - 5220 - 0000 - 53966 9,000
Family Service ofRoanoke Valley- Taking Action Together 101 - 5220 - 0000 - 53919 20,250
Family Service ofRoanoke Valley-Mental Health Counseling 101 - 5220 - 0000 - 53922 22,000
Feeding America of Southwest Virginia 101 - 5220 - 0000 - 55681 2,000
YMCA of Virginia's Blue Ridge 101 - 5220 - 0000 - 53746 4,500
Local Office on Aging- Meals on Wheels 101 - 5220 - 0000 - 53722 35,000
Local Environmental Agriculture Project(LEAP) 101 - 5220 - 0000 - 55462 10,000
New Horizons Healthcare- Dental Care 101 - 5220 - 0000 - 53988 20,000
Planned Parenthood of South Atlantic 101 - 5220 - 0000 - 53795 20,000
Presbyterian Community Center-Pathways for Youth 101 - 5220 - 0000 - 53801 15,000
Roanoke Area Ministries- Homeless Shelter Support 101 - 5220 - 0000 - 53723 25,000
The Community Youth Program at St. John's 101 - 5220 - 0000 - 53797 23,500
The Legal Aid Society of Roanoke Valley 101 - 5220 - 0000 - 53822 10,000
West End Center 101 - 5220 - 0000 - 53745 25,000
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk. I •
�= 1
3
City Manager's Report
111.41*=-.m Submitted by: Gwendolyn C. Coleman, Director
� Department of Human/Social Services
ROANOKE July 7, 2025
Title: Recommendations of the Human Services Advisory Board for Funding to
local Non-Profit Agencies for Fiscal Year 2025-2026.
Background:
The Council of the City of Roanoke appoints citizens and professionals to the Human Services
Advisory Board("Board"). The Board reviews and makes recommendations on funding
requests received from various local non-profit agencies. The Board is made up of nine
members as follows (two seats are vacant):
Bethany Lackey, Chair, A Tree Planted
William Bestpitch, Citizen
Dr. Jessica Prince, Radford University
Cedric Wilson, Seeking Wellness Counseling Services
Vickie Meeks Miller, Brightview
Virginia Sweet, Citizen
Stacie Wright, Montgomery County Public Schools
Gwendolyn Coleman, the Director of Human/Social Services, serves as ex officio member of
the Advisory Board.
Requests from 28 local non-profit agencies (35 programs) totaling $684,255 were received as
indicated on Attachment A. The Board members reviewed the applications online and studied
each application to discuss funding allocations. The Board considered the following when
reviewing the applications andmaking funding recommendations:alignment between the.
application and priorities set by the Board, a fully completed'application, clarity and internal
consistency of the application, clarity and reasonableness of the proposed agency budget,
demonstration of need, and the number of Roanoke City residents served.
Local non-profit agencies were recently notified of tentative allocations. In total, the Board
approved $400,000 in allocations as shown in Attachment A.
Performance audits will be conducted by the Council of Community Services to evaluate the
effectiveness and efficiency of all funded programs.
Recommended Action:
Adopt the accompanying ordinance approving the recommendations of the Human Services
Advisory Board, as shown in Attachment A; authorizing the City Manager, or designee, to
enter into a contract with the Council of Community Services to conduct the performance
audits with the form of the contract to be approved by the City Attorney; transferring $400,000
from the Human Services Advisory Board account 01-630-5220-3700 into accounts to be
established within the Human Services Advisory Board budget by the Director of Finance as
set forth in Attachment A.
Valmarie Turner, City Manager
Human Services Advisory Board 2024-2025 2025-2026 2025-2026
Allocations 2025-2026 Received Requesting Final
Apple Ridge Farm 30,000 30,000 30,000
West End Center for Youth 25,000 25,000 25,000
Family Service of Roanoke Valley-Taking Action Together 20,000 22,000 20,250
Legal Aid Society of Roanoke Valley 10,000 10,000 10,000
Kuumba Community Health&Wellness Center,Inc.,d/b/a New.Horizons Healthcare 20,000 20,000 20,000
Child Health Investment Partnership(CHIP)of Roanoke Valley 18,000 25,000 18,000
Blue Ridge Literacy 16,000 18,000 16,000
Family Service of Roanoke Valley-Mental Health Counseling 22,000 33,000 22,000
Blue Ridge Legal Services 21,000 38,755 21,000
Community Youth Program at St.John's,Inc. 23,000 23,500 23,500
Planned Parenthood South Atlantic 20,000 20,000 20,000
Roanoke Area Ministries 5,000 25,000 25,000
Local Office on Aging,Inc.(LOA) 35,000 35,000 35,000
Presbyterian Community Center 12,000 15,000 15,000
LEAP 10,000 21,000 10,000
Carilion Medical Center DBA Carillon Children's 5,000 20,000 3,750
Children's Trust Foundation of Roanoke Valley,Inc.-Healthy Families 2,500 2,500 1,875
Bradley Free Clinic-Dental 10,000 15,000 7,500
Bradley Free Clinic-Medical 15,000 15,000 11,250
Children's Trust Foundation of Roanoke Valley,Inc.-Child Abuse Prey 5,000 5,000 3,750
Bradley Free Clinic-Behavioral 5,000 15,000 3,750
Children's Trust Foundation of Roanoke Valley,Inc.-CAC 10,000 - 20,000 7,500
Brain Injury Services of SWVA doing business as Brain Injury Solutions 2,500 5,000 1,875
Boys and Girls Club of Southwest Virginia 5,000 20,000 8,750
Children's Trust Foundation of Roanoke Valley,Inc.-CASA 5,000 10,000 3,750
DePaul Community Resources 12,000 25,000 9,000
Blue Ridge Independent Living Center 5,000 65,000 0
Council of Community Services-HMIS 20,000 20,000 0
YMCA of Virginia's Blue Ridge 0 25,000 4,500
Science Museum of Western Virginia 2,500 7,500 0
Feeding Southwest Virginia 5,000 15,000 2,000
Tudor House 0 8,000 0
Star City Cycling dba Roanoke Star Cycling 0 20,000 0
Adult Care Center of Roanoke Valley,Inc. 2,000 10,000 0
Council of Community Services-Monitoring Report 20,000 0 20,000
Total 418,500 684,255 400,000
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July 2025.
No. 43223-070725.
A RESOLUTION adopting City Council's Travel,Expense,Budget Policies,and providing
for an effective date.
WHEREAS,the Travel,Expense,Budget Policy was previously adopted by Council on April
21, 2008 and subsequently amended on September 6, 2011 and August 21, 2023; and
WHEREAS,Council desires to adopt a new Travel,Expense,Budget Policy to better serve
the needs of Council.
NOW,THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council hereby adopts City Council's Travel, Expense, Budget Policies in
substantially the format attached to the City Council Agenda dated July 7, 2025.
2. This resolution shall become effective upon its adoption.
ATTEST:
d-e. lf-ate �T' i'' ' `'� ,
City Clerk.
•
City of Roanoke
City Council Travel, Expense, Budget Policies
POLICY PURPOSE:
It is the purpose of this policy to define the City's expectations of Council Members who travel in
connection with their work responsibilities and to clarify which expenses the City will fund and
which expenses are considered the personal responsibility of the traveler.This policy will replace
the previously adopted policy on August 21, 2023.
POLICY STATEMENT:
The City expects to pay all reasonable costs incurred by Council Members traveling on approved
City business. Travel is a privilege and not a right conferred by election. Council Members are
expected to use sound fiscal stewardship when expending public funds and to travel in the most
logical and least expensive manner possible.
This policy shall be reviewed and revised every two years. The review process will be done in
collaboration with the City Attorney, City Council, City Clerk, Department of Finance, and
Municipal Auditor.
I. General Policies
A. Members of City Council shall be subject to City Administrative Procedures pertaining to
purchasing,travel, and business expenses.
B. Documentation: It shall be the duty of the City Clerk's Office to prepare the required
documents for travel and business expenses for Council Members as prescribed by the
City's administrative procedures.The Council Member for whom forms are prepared shall
review and approve them for accuracy. Exact travel dates and times are required to be
submitted to calculate the per diem rate for travel in which a cash advance is required.
The Director of Finance shall review these forms for completeness and compliance with
City policy before signing as an approver. All cash advance requests for Members of City
Council shall be audited by the Department of Finance upon the initial submission of the
travel request.
C. Budgeting: Each Council Member shall be assigned an individual unit under Department
200 for budgeting and expenditure tracking purposes.
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1. Personnel:The Department of Technology will establish a budgetary unit for each new
Council Member no later than January 1.The Department of Finance shall appropriate
the necessary funding for each Council Member
2. Council Members shall be allocated operating funds equitably, providing each
member with a base level capacity to engage with the electorate and other
community stakeholders as elected representatives. Funding for phone and data
services, routine travel, business meals, and community events shall be budgeted for
each member through the City's annual budgeting process. However,final budgetary
appropriations are determined by Council and the City Manager.
i. Travel, for example, can include conferences and travel to Richmond to
meet with legislators up to the amount appropriated in the Council
Member's individual annual budget. Depending on the nature of the
expense,travel will be coded appropriately.
ii. Business meals in which the primary purpose of the meeting is to discuss
laws, regulations, operations of the city or related initiatives, are funded
up to the amount appropriated in the Council Member's individual annual
budget and in adheres with the City's Administrative Procedure 6.1.
D. Conferences: Funding for attendance at any conference must be allocated during the
annual budget process for each Council Member. For example, this includes attendance
to the National League of Cities: City Summit, National League of Cities: Congressional
City Conference, and the Virginia Municipal League Annual Conference. The Mayor shall
provide the City Clerk a list of conferences, if any, each Member of Council will be
attending during the fiscal year. This information shall be submitted to the City Clerk no
later than July 1st each year.
E. Budget Transfers: Budget transfer requests must be justified in writing and shall require
approval by a simple majority of the Members of City Council. The City Clerk will submit
budget transfer requests to the Department of Finance for processing.
F. Budget Deficits: Budget deficits should be minimal and administrative in nature. The
Department of Finance will post the necessary budget transfers to clean up deficits at
year end.
G. Boards and Commissions:As elected local government officials, Council Members may be
asked to serve on boards at the state or national level. An understanding as to
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reimbursement for travel expenses associated with participation should be established
before accepting appointment and specifics noted with the City Clerk's office.
H. Community Events: As government dignitaries, Council Members are expected to
represent the City at events hosted by charities and other public service-oriented
organizations. The cost of admission to such events will be paid by the City to the extent
provided for within each Council Member's budget.A formal invitation or announcement
of the event indicating the date, sponsoring organization and cost must be provided to
the City Clerk's office for payment or reimbursement.
I. Rewards and Special Recognition: The Roanoke City Council believes that, under certain
circumstances, it is appropriate to recognize hard work, exceptional achievements and
certain critical events relating to its employees and citizens. In this regard, Council's
appreciation may be expressed through the provision of a tangible reward or a non-
monetary expression of gratitude or sympathy. Therefore, the Mayor may elect to
approve the expenditure of City funds from the "City Council" unit for recognitions that
generally fall within the following categories:
1. Exceptional performance of an employee, individual, or group;
2. Retirement of an employee or individual who has rendered exceptional service,
extraordinary longevity, etc.;
3. Serious illness or death;
4. Other: It is acknowledged that occasions may arise that are worthy of recognition by
City Council which are not otherwise addressed in this policy. In such cases, the City
Clerk may expend funds for such purpose after having obtained approval from the
Mayor.
J. Council Member Pcard charges shall be limited to City Council business. Pcard
transactions shall be done in accordance with the established City Pcard policy.
K. Occasionally, another department may cover expenses for a Council Member. Before any
funds are spent,the Council Member is responsible for submitting written documentation
to the City Clerk, confirming that the department will take responsibility for the expenses.
L. The City Clerk's Office shall provide an overview of appropriate administrative procedures
and a copy of this policy to Council Members, as well as any future revisions.
II.Travel Budget
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A. City Council shall establish Council Member budgets including travel as part of the annual
City budget process.
B. Travel budgets for the Mayor and Council Members up for election or due to leave office
in any particular year shall be prorated by 50% during the annual budget process to
ensure adequate funds are available for potential incoming Council Members. Remaining
unused funds of the outgoing Council Members will be transferred to the Council general
travel fund, 52044 and disbursed appropriately as directed by the Mayor. If the current
sitting Mayor or Council Members are reelected, the funds set aside will be released.
C. The City Clerk will provide each Council Member a monthly report showing their budgeted
and actual expenditures by the 15th of each month.The City Clerk shall send a notification
to any Council Member whose budget is close to being overdrawn and copy the Mayor.
For simplification purposes, expenditures will be categorized as follows on the report:
• Out-of-Town Travel and Business Meals
• In-Town Travel and Business Meals
• Cellular Phone
D. Council Members shall not exceed authorized amounts budgeted for travel. Any and all
travel expenses in excess of a Council Member's approved budget shall be reimbursed to
the City by the Council Member.
E. Exceptional Travel: City Council Members may have to travel out-of-state or out of the
country as part of the Sister Cities program, to accept national awards or recognitions, or
for other reasons that a majority of Council Members recognize as important and worthy
of support. In all such cases, the expenditures should be included in the initial adoption
of the annual travel budget.
F. Mid-year increases in travel budgets are discouraged and shall generally be considered
only if Council Members can demonstrate that additional amounts are for unforeseen
expenses that could not be anticipated prior to the initial adoption of the annual travel
budget.
G. There are two ways for a Council Member to increase their approved travel budget:
1. The adopted travel budget can be amended on a case-by-case basis during the fiscal
year by approval of the majority of City Council. Council Members desiring an increase
in their annual individual travel budget shall provide in writing to the City Clerk the
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dates of travel and an estimate and breakdown of the additional amount requested
prior to expenditure of funds. Justifications for the budget increase shall also be
included with the request for additional funds. At a minimum, the request shall be
submitted to the City Clerk at least 120 days before departure.This is to allow time to
process the request and coordinate travel if approved.All increases in individual travel
budgets must be approved by a majority vote of the full Council prior to expenditure.
Requests will be subject to funding availability of the City Council departmental
account that will not cause a budget deficit. If approved,the City Clerk shall request a
budget transfer into the Council Member's unit sufficient to cover the expense.
2. Expenditures requiring a budget increase and made prior to receiving the approval of
Council may result in an automatic denial of the travel request. The Mayor shall have
sole discretion to allow the request to proceed forward to Council or deny it for failure
to abide by the policy. If denied, the Council Member shall be responsible for
reimbursement to the City for the expenditure of funds no later than 30 days from
when the Mayor makes a final decision.
3. Council Members may choose at any time to relinquish a portion of their unspent
travel budget to another sitting Council Member. Any Council Member wishing to do
so shall notify the City Clerk in writing. Council Members are prohibited from soliciting
incoming and/or potential incoming Council Members for funds. Requests are only
acceptable once a new Council Member has started office.
III.Travel Arrangements
A. Travel arrangements shall be made as far in advance as possible to obtain the best
possible fares and rates. Registration for conferences and training shall be made far
enough in advance to take advantage of early (discounted) fees, and to avoid late
registration fees.
B. If travel arrangements must be canceled for any reason, the Council Member must notify
the City Clerk immediately to prevent the City from incurring unnecessary costs when
possible.Any non-refundable charge for an unused travel expense shall be considered the
Council Member's personal expense unless failure to cancel the reservation was due to
circumstances reasonably beyond the Council Member's control.
C. It is the responsibility of the City Clerk's Office to coordinate travel arrangements for
Council Member travel including registrations, transportation, and lodging using City
Council funds. A travel agency may be employed on a case-by-case basis for international
travel.
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D. Departments providing travel funding for City Council are responsible for coordinating
their travel. However, Council Members must adhere to this policy even when another
department is providing the funding.
IV. Transportation
A. Travelers shall use whatever mode of transportation is the most logical and least
expensive. If a Council Member elects to use a mode of transportation other than the
most logical and least expensive, the City shall not pay for the expense.
B. Air Travel: Council Members shall not limit their air travel options by specifying an airline.
The airline offering the lowest fare for a logical route shall be selected.
C. Use of Private Vehicles: Council Members shall be compensated for the use of their
private vehicles for approved business travel, in accordance with City Administrative
Procedure 6.1 that provides for reimbursement at the current IRS standard mileage rate
up to a maximum of 400 miles per trip.The City shall pay all expenses, such as bridge tolls
and parking fees, incurred as the result of a Council Member's authorized use of a vehicle
while traveling on City business.
Council Members requesting reimbursement for the payment of such expenses shall
submit itemized receipts. To drive a City or privately owned vehicle on City business,
Council Members must possess a valid driver's license. A driver of a privately owned
vehicle must also carry adequate liability insurance coverage, and be responsible for any
damage, service, or repair to the car occurring on the trip, as these costs are included in
the City's per mile cost reimbursement.
D. Train and Other Mass Transit: Council Members shall be compensated for train or other
mass transit fares and fees provided that it is the most logical and least expensive method
of travel.
E. Ground Transportation at Destination: Supplementary transportation within the
destination city shall be accomplished by hotel courtesy buses, local shuttle services or
public transportation, if available and logical. Taxi or car service may be used when no
other convenient, less costly mode of transportation is available.
F. Rideshare Services:A rideshare service may be used when no other convenient, less costly
mode of transportation is available. Gratuities for rideshare services are allowable
expenses. Rideshare expenses shall be allocated to the Council Member who booked the
rideshare service:
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G. Rental Vehicles: Rental vehicles shall be used only when no other mode of transportation
is available or when alternate transportation would be more expensive or impractical and
must be authorized in advance. If a rental vehicle is authorized, Council Members shall.
request the least expensive vehicle category that meets their needs and adheres to the
City's Administrative Procedures 6.1
V. Lodging
A. The City shall pay lodging expenses for approved travel, including the evening preceding
or subsequent to a meeting or business event.
B. When there is not a specific lodging site associated with official City business, the City
shall pay for actual lodging expenses up to the General Services Administration (GSA)
maximum rate allowed by location. Note that the GSA maximum rate applies to the base
room rate only, and does not include taxes. Every effort shall be made to obtain lodging
at or near the facility where official City business is to take place to minimize travel time
and transportation costs. The lodging should also be clean, safe and appropriate for
business travel. Government rates are often available and should be sought.
C. The City shall pay only for standard single rooms at conference, government or corporate
rates. Additional charges arising from the registration or the sharing of a room with a
spouse or guest are not reimbursable.
D. Council Members shall notify the City Clerk regarding any reservations for lodging they
will not use. Any charge for an unused reservation shall be considered the Council
Member's personal expense unless failure to cancel the reservation was due to
circumstances reasonably beyond the Council Member's control.
VI. Out-of-Town Travel: Meals
A. Pcards can no longer be used to purchase meals with the exception of business meals.
Council Members may use their Pcards for meals while traveling internationally, but this
will be evaluated on a.case-by-case basis. The City shall pay a Council Member a cash
advance per diem for meals via direct deposit prior to authorized travel as established by
the GSA for the destination location (available at:
http://www.gsa.gov/portal/category/21287—"Meals Breakdown ") and in accordance
with City Administrative Procedure 6.1. Per diems will be adjusted for:
1. The first and last day of travel.
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2. Meals included in the cost of a conference or event registration fee.
3. Meals provided by a third party.
4. Complimentary breakfasts provided by the hotel.
5. Exceptions may be made for food allergies and dietary restrictions.
B. A meal per diem for overnight travel is non-taxable.
C. A meal per diem for non-overnight travel that does not include overnight lodging is
taxable. The Department of Finance will submit the appropriate documentation to the
Payroll Department for tax reporting.
VII. Business Meals
A. Business meals involving discussion related to City business. Council Members may use
their Pcards to pay for these expenses. An itemized receipt must be submitted including
the names of the individuals in attendance and the topic of discussion.
VIII. Miscellaneous Fees/Business Expenses
A. Gratuities/Tips. Tips for meals are included in the standard per diem rate. Gratuities for
transportation such as taxis or rideshares and luggage handling are allowable expenses.
B. Baggage Fees. If the airline charges for all checked baggage, the City shall cover the cost
for one checked bag only with the exception of international travel. Excess baggage
charges are not reimbursable.
C. Personal Expenses. Personal expenses shall not be paid by the City. In addition to those
items identified as personal expenses throughout this policy, personal expenses include,
in-room movies, spas and gyms, optional recreational events in connection with a
conference, laundry or dry cleaning, miscellaneous sundries, or other items of a personal
nature. Personal travel shall not be mixed with business travel if it will cost the City or
harm the City's interest in any way.The City shall not pay for any expenses of a spouse or
other person who accompanies a Council Member on business travel.
IX. Settlement of Expenses
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A. Within a week of a Council Member's return from a business trip, all receipts as applicable
will be submitted to the City Clerk. A final accounting of all expenses associated with the
trip shall be submitted to the Department of Finance, including attaching original receipts
substantiating all applicable expenses. Receipts submitted that include charges incurred
by a spouse or guest traveling with a Council Member are not allowable.
B. If the Council Member personally paid for allowable business trip expenses, the City shall
reimburse him or her via an electronic deposit to their bank account. Expenses paid for
by a spouse or guest traveling with a Council Member are not reimbursable.
Reimbursement of travel expenses received from an outside source must be forwarded
to the City Clerk upon receipt.
C. To the extent that another agency or organization pays for the travel or conference
expenses of a Council Member, the City shall not pay for those same expenses. Council
Members shall either submit the other agency's payment to the City (in which case the
City shall pay for the Council Member's entire expenses), or refrain from claiming
expenses for that portion of his/her expenses paid for by the other agency.
X. Exceptions to the Policy
This policy does not claim to address all contingencies and conditions. However, any exception
requires City Council approval for anticipated/known exceptions or unanticipated/unplanned
expenses. Requests for exceptions should be accompanied by the traveler's written justification
for the expense.
Examples of exceptions to this policy include, but are not limited to,the following:
• Unusual business expenses;
• Per diem and/or lodging expenses which exceed GSA limits;
• The purchase of one or more meals from another source even though they were included
in a conference and/or seminar registration fee;
• The use of an alternate mode of transportation under the Americans with Disabilities Act;
• Travel costs in excess of budgeted amounts. For example, inclement weather resulting in
an overnight stay.
XI. Audits
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The Municipal Auditing Department shall conduct audits annually to ensure compliance with this
policy. Audit results shall be submitted to the Mayor, Members of Council, City Manager, and
City Clerk.
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IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 7th day of July 2025.
No. 43224-070725.
A RESOLUTION establishing a written policy for participation in City Council meetings
through electronic communication.
WHEREAS, Virginia Code § 2.2-3708.3 allows members of local governing bodies to
participate in a meeting through electronic communication means from a remote location in certain
situations; and
WHEREAS, a written policy must be established at least once annually for such
participation.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
following policy is established for Council members' remote electronic participation in City Council
meetings:
1. On or before the day of a meeting, the member shall notify the Mayor that the
member is unable to attend the meeting due to: (a) a temporary or permanent
disability or other medical condition that prevents the member's physical
attendance, (b) a medical condition of a member of the member's family that
requires the member to provide care that prevents the member's physical attendance
or the member is a caregiver who must provide care for a person with a disability at
the time the public meeting is being held thereby preventing the member's physical
attendance, or (c) the member is unable to attend the meeting due to a personal
1
matter and identifies with specificity the nature of the personal matter.
2. A quorum of the Council must be physically assembled at the primary or central
meeting location. The Council members present must approve the participation;
however,the decision shall be based solely on the criteria in this resolution,without
regard to the identity of the member or matters that will be considered or voted on
during the meeting. The Clerk or Deputy Clerk shall record in the Council's minutes
the remote location from which the absent member participated and the fact that the
member participated through electronic communication means due to (i) a
temporary or permanent disability or other medical condition that prevented the
member's physical attendance, (ii) a family member's medical condition that
required the member to provide care for such family member, thereby preventing
the member's physical attendance, or(iii) the specific nature of the personal matter
cited by the member. If the absent member's remote participation is disapproved
because such participation would violate this policy, such disapproval shall be
recorded in the Council's minutes with specificity.
3. Members may not use remote participation due to personal matters more than two
meetings per calendar year or 25 percent of the meetings held per calendar year,
rounded up to the next whole number, whichever is greater.
4. The Council shall make arrangements for the voice of the member participating
remotely to be heard by all persons in attendance at the meeting location.
2
5. Any committee, subcommittee, or other council-appointed entity may follow this
policy on behalf of its committee, subcommittee, or other council-appointed entity
that shall apply to the committee, subcommittee, or other council-appointed entity's
use of individual remote participation.
ATTEST:
City Clerk:
•
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July 2025.
No. 43225-070725.
A RESOLUTION acknowledging City Councils' support of funding for Repairs and
Strategic Implementation of the Blue Ridge Rising along the Blue Ridge Parkway and
authorizing the City Manager or designee to take such action as necessary to obtain such
funding.
WHEREAS, the Blue Ridge Parkway traverses 469 miles from Afton Mountain in
Virginia to the Qualla Boundary in North Carolina and unites these two states' unique mountain
cultures and identities with a world-renowned national park that celebrates the places,
communities, and people along the Parkway;
WHEREAS, the Blue Ridge Parkway is the most-visited unit of the national park system,
attracting nearly seventeen million visitors each year and contributing significantly to the local
and regional economies in Virginia and North Carolina;
WHEREAS, the Parkway generates approximately $1.4 billion in visitor spending and
$1.8 billion in total economic output for the 1,799,000 residents of the surrounding corridor of
twenty-nine counties, seven independent Virginia cities, and numerous municipalities in North
Carolina and Virginia;
WHEREAS, the Blue Ridge Parkway Foundation serves as the sole official philanthropic
partner to the Blue Ridge Parkway, advocating for necessary funding and resources for the
Parkway's maintenance, preservation, and community engagement;
WHEREAS, the Blue Ridge Rising strategic plan provides a roadmap for the sustainable
management and enhancement of the Parkway, ensuring that it continues to serve as a vital
resource for environmental education, recreation, tourism, and community connection;
WHEREAS, Tropical Storm Helene has caused catastrophic damage and loss of life for
several communities in western North Carolina and southwest Virginia, including those
communities adjacent to the Parkway;
WHEREAS, repairs are critical to preserving the safety and accessibility of the Parkway
and its adjacent communities, which is essential for their economic wellbeing;
WHEREAS, the City of Roanoke is recognized as the northern anchor city along the
Parkway, is home to Mill Mountain and its many amenities including the Star, Mill Mountain
Zoo, hiking and mountain biking trails, and is the arts, cultural, health care and research hub of
Southwest Virginia;
WHEREAS, collaboration among local, state, and federal governments is critical in this
response and imperative to secure the necessary funding and policies that will sustain and benefit
the communities surrounding the Blue Ridge Parkway; and
WHEREAS, the establishment of a coalition composed of elected officials and
community representatives will enhance advocacy efforts and foster a unified regional voice for
the Blue Ridge Parkway corridor.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke
hereby endorses and supports the following:
2
1. Funding for Repairs: Urging state and federal governments to prioritize and allocate
funding for repairs along the Blue Ridge Parkway to ensure its continued safety and
accessibility;
2. Implementation of the Blue Ridge Rising Strategic Plan: Advocating for the full funding
and implementation of the Blue Ridge Rising Strategic Plan to enhance visitor experience,
preserve natural resources, and promote sustainable tourism along the Parkway;
3. Collaboration and Support: Calling upon local, state, and federal officials to collaborate
with the Blue Ridge Parkway Foundation and other stakeholders to secure resources and policies
that benefit the.Parkway and its surrounding communities; and
4. Coalition Creation: Supporting the formation of a coalition of elected officials and
community representatives dedicated to advocating for the Blue Ridge Parkway, ensuring that
the needs and voices of the communities along the corridor are effectively represented.
5. The City Manager or designee is authorized to take such other actions as are necessary
regarding this funding.
6. The City Clerk is directed to provide a copy of this Resolution to the relevant local, state,
and federal entities, as well as the Blue Ridge Parkway Foundation, to demonstrate our unified
support for the Parkway and its vital role in our communities.
ATTEST:
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City of Roanoke—City Council Member Initiative Form
For use by Council Members to propose new initiatives,policies,programs, or actions requiring
Council consideration.
1. Subject
Brief title of the initiative.
Transitioning City Council, Board, and Commission Meeting Broadcasts to YouTube Live.
2.Action Date Requested
Date by which Council action is requested 07/07/2025
3. Council Member(s) Submitting Initiative
Name(s) of initiating Council Member(s).
Phazhon T. Nash
4. Purpose
A concise explanation of the objective or goal of the initiative.
To expand and improve public access to Roanoke City Council meetings and other City
board and commission meetings by transitioning the default streaming platform from
Facebook Live to YouTube Live.
1
5. Recommendation
Specific action(s)requested of City Council(e.g., adopt resolution, direct staff to study issue,
approve funding, etc.).
Ask the City Manager to report back with any financial costs associated with
transitioning City Council, board, and commission meetings from Facebook Live
to YouTube Live. If there is a financial cost associated with this transition, please
also provide information on whether funds are currently available to support the
change and, if so, identify the potential funding source. Additionally, include in
the report a timeline outlining how long it would take for RVTV to execute this
transition.
6. Background
Historical context, origin of the issue,previous actions, community requests, or relevant data
supporting the initiative.
Currently, public meetings are streamed via Facebook Live, which limits
accessibility for residents who do not have accounts. YouTube is a more open
and inclusive platform that allows for public viewing without requiring a login,
offers better video archiving and searchability, and supports closed captioning.
Many Virginia localities have adopted YouTube for their public meetings. With
YouTube, we also gain the ability to easily archive, organize, and categorize
meetings into playlists or by topic (e.g., Planning Commission, City Council,
Board of Zoning Appeals), making it more convenient for residents to locate and
re-watch meetings on-demand.
7. Issues/Considerations
Summary of any legal, operational,political, or community issues relevant to the proposal,
including potential risks or concerns.
Please See Attached Document Below.
8. Community Impact
Who is affected and how? Consider residents, businesses, vulnerable populations, etc.
Please See Attached Document Below.
2
9. Connection to City Goals and Impact on Priority Populations
Does this initiative advance or align with the mission, vision, and strategic priorities of the city?
Describe how this addresses residents with limited access to resources or those affected by
social or economic neglect.
The proposal supports the City's strategic goals of Good Governance.
3
6. Background
Currently, public meetings are streamed via Facebook Live, which limits accessibility for
residents who do not have accounts. YouTube is a more open and inclusive platform that allows
for public viewing without requiring a login, offers better video archiving and searchability, and
supports closed captioning. Many Virginia localities have adopted YouTube for their public
meetings. With YouTube, we also gain the ability to easily archive, organize, and categorize
meetings into playlists or by topic (e.g., Planning Commission, City Council, Board of Zoning
Appeals), making it more convenient for residents to locate and re-watch meetings on-demand.
7. Issues/Considerations Legal
Compliance with FOIA, ADA accessibility, and digital records retention standards. Operational:
Requires collaboration with RVTV and the Communications Office for technical setup and
streaming consistency across all meeting types. Community: Enhances equity and transparency
in civic engagement but may require public education on the platform change. Risk: Low risk;
technical adjustments may be needed but manageable.
8. Community Impact
This initiative would expand access to government meetings for a larger share of the Roanoke
community. Many older adults I've spoken with do not have Facebook accounts and must wait
several days for television broadcasts. YouTube would enable them—and others without social
media—to access meetings live across all devices. Additionally, YouTube's playlist and
categorization features will allow us to organize meetings by Board or Commission, providing
residents with a more intuitive way to navigate civic information.
11 �'O �,
I o es.. :. ,:, CITY OF ROANOKE
-gi" ,-T - OFFICE OF THE CITY CLERK
. - r .- 215 Church Avenue,S.W.,Room 456
li,y)
' tfr •,r,1. Roanoke,Virginia 24011-1536
if Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy CityClerk
De
City Clerk p y
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
James Davis
3804 Brandon Avenue, S.W.
Roanoke, Virginia 24018
Dear Mr. Davis:
At a meeting of the Council of the City of Roanoke which was held on Monday,July 7, 2025,you were
reappointed as a member of the Mill Mountain Advisory Board for a three-year term of office,
commencing July 1, 2025 and ending June 30, 2028.
)Enclosed you will find a letter of reappointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which'
you were reappointed. The deadline to submit your oath is July 31, 2025.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your reappointment and each member is required "to read and become familiar
with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Mill Mountain Advisory Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
pc: Cindy McFall, Board Secretary, Mill Mountain Advisory Board
{ 0 CITY OF ROANOKE
t. OFFICE OF THE CITY CLERK
i r= 215 Church Avenue,S.W.,Room 456
* Roanoke,Virginia 24011-1536
t4 Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ,CMC
Assistant Deputy City Clerk
July 8, 2025
Lianiz Cuevas
1121 Montrose Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Cuevas:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 7,2025,you were
reappointed as a member of the Youth Services Citizen Board for a one-year term of office,
commencing July 1, 2025 and ending June 30, 2026.
Enclosed you will find a letter of reappointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were reappointed. The deadline to submit your oath is July 31, 2025.
Pursuant to Section 2.2-3702, Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your reappointment and each member is required "to read and become familiar
with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Youth Services Citizen Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board