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Council Actions 07-21-25
MCGUIRE 43226-072125 City of Roanoke, Virginia WIPW-fq CITY COUNCIL July 21 , 2025 ROANOKE 2:00 PM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by The Reverend Joseph Butler, Priest-in-Charge, St. James Episcopal Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome ANNOUNCEMENTS: Mayor Cobb announced that the City, in partnership with Blue Ridge Independent Living Center (BRILC), was excited to celebrate the 35th ADA (Americans with Disabilities Act) Anniversary this morning at the Henrietta Lacks Plaza. A proclamation was issued commemorating landmark civil rights legislation that prohibits discrimination against individuals with disabilities in all areas of public life, including employment, education, transportation, and public accommodations, which was signed into law on July 26, 1990, by President George H.W. Bush, known as the American with Disabilities Act (ADA). He recognized the Blue Ridge Independent Living Center under the leadership of Karen Michalski-Karney, Executive Director, and expressed appreciation for the organization's work to assist individuals with disabilities to live independently and how they serve the community at large by helping to create an environment that is accessible to all. He thanked Jessica Swanson on the Board of Directors for her heartfelt remarks and service to the board, Kid Again Ice Cream & Sweets and all city staff who made this event possible. Mayor Cobb also announced that Roanoke City Council meeting live streams will be moving to the City's YouTube channel beginning in August 2025. The final meetings to be streamed to Facebook will be on July 21. Beginning August 4, YouTube will serve as the new home for livestreaming, ensuring continued accessibility and transparency for the public. City Council meetings will continue to air live on Roanoke Valley Television, Channel 3 on Cox, Channel 7 on Shentel, and RVTV.org. Recordings will re-air on public access channels on Thursdays at 7:00 PM and Saturdays from 10:00 AM to 5:00 PM, and will be available for replay on RVTV's YouTube channel. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin with the Council Members providing "shout-outs" or announcing community events recently attended. The Council Members made the following announcements: Council Member Powers "shouted-out" the Roanoke Public Library and the Cupcakes with Council event. Council Member Volosin "shouted-out" the Visit Virginia's Blue Ridge, Roanoke Outside and USA Cycling and all that helped out with the 2025 USA Cycling Endurance Mountain Bike National Championship event held in Roanoke from July 14-20. Council Member Nash echoed the comments of Council Member Volosin and commented on how he met some amazing cyclists from all across the country. Vice-Mayor McGuire echoed the comments of the Council and expressed pride in the positive feedback received from the cyclists on the greenway and hikers on the beauty of the City of Roanoke. He "shouted-out" the staff of Solid Waste Management and their efforts to pick up refuse in a timely manner and added that he spoke to residents recently about properly disposing of their trash. Council Member Sanchez-Jones "shouted-out" the staff of the Planning, Building and Development Permit Center for their hard work and dedication while being short-staffed. Council Member Hagen echoed the comments of his colleagues and "shouted- out" the department of Solid Waste Management. Mayor Cobb thanked the Council, recognizing that it was great to see the agility and flexibility of Elmwood Park used as a short track for cycling and thanked everyone who was a creative part of that event. He advised that the Gun Violence Prevention Commission plant trees in honor of cold-case gun violence victims and over the weekend a tree was planted in Perry Park in memory of Jakolbi Taylor. Recognition of Roger Davis as the National Automotive Fleet Association's (NAFA) Technician of the Year. Wayne Farley, Fleet Manager, and Mayor Cobb recognized and presented a Roanoke Star to Mr. Davis. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: - The City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as he may deem appropriate. Jeanette Morris appeared before the Council and spoke with regard to an issue with code enforcement and residents leaving trash on properties and grass clippings on the sidewalk. She stressed the importance of more code enforcement officers. Ken McLeod appeared before the Council and spoke with regard to PedalSafe Roanoke to promote mobility for cyclists and called attention to a "Week Without Driving" event in September. Sharon Fritz appeared before the Council and spoke with regard to a "Week Without Driving" event and noted that eleven percent of households function without a vehicle. Sylvia King appeared before the Council and spoke in support of the bus stop at the Valley View Walmart location and the "Week Without Driving" event. 4. CONSENT AGENDA: APPROVED (7-0) C-1. Minutes of the regular meeting of City Council held on Monday, July 7, 2025. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. A communication from the City Attorney that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8,) Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from City Attorney to request that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made-of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(5), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4. A communication from the City Clerk advising of the resignation of Jackie Clewis as a member of the City of Roanoke Pension Plan, Board of Trustees, effective July 1, 2025. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-5. A communication from the City Clerk advising of the resignation of Amazetta Anderson as a member of the Fair Housing Board, Roanoke Neighborhood Advocates, and Parks and Recreation Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-6. City Manager Transfers Quarterly Report for the quarter ended June 30, 2025. RECOMMENDED ACTION: Received and filed. C-7. Annual report of the Roanoke Redevelopment and Housing Authority for the Fiscal Year July 1, 2024, to June 30, 2025. RECOMMENDED ACTION: Received and filed. C-8. Reports of qualification of the following individuals: Carla Terry as a member of the Personnel and Employment Practices Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028; Donna Davis as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028; John Cornthwait, Jr., as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028; Alicha Grubb as a member of the Roanoke Neighborhood Advocates for a three-year term of commencing October 1, 2022 and ending September 30, 2025; Tanya Catron as a member of the Defined Contribution Board of a three-year term of office, commencing July 1, 2025, and ending June 30, 2028; and Becky Carr as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: 1. Acceptance and Appropriation of the Victim Witness Program Grant from the Department of Criminal Justice Services. Adopted Ordinance No. 43226-072125. (7-0) 2. Acceptance and Appropriation of Total Action for Progress (TAP) Funds by the Sheriffs Office. Adopted Ordinance No. 43227-072125. (6-0, Council Member Hagen abstained from the vote.) 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER: 1. City Manager: BRIEFINGS: Update on Grant Ready Roanoke - 15 minutes Update on Opioid Abatement Funds - 15 minutes ITEMS RECOMMENDED FOR ACTION: a. Approval of the Five-year Budget for Opioid Settlement funds. Adopted Ordinance No. 43228-072125. (7-0) b. Acceptance and Appropriation of 2026 Opioid Settlement Funds. Adopted Ordinance No. 43229-072125. (7-0) c. Acceptance and Appropriation of FY26 Virginia Opioid Abatement Authority Funds. Adopted Ordinance No. 43230-072125. (7-0) d. Appropriation of Department of Justice Federal Asset Sharing Program funds. Adopted Ordinance No. 43231-072125. (7-0) e. Appropriation of State Asset Sharing Program funds. Adopted Ordinance No. 43232-072125. (7-0) f. Acceptance and Appropriation of the FY 2026 Edward Byrne Justice Assistance Grant. Adopted Ordinance No. 43233-072125. (6-0, Council Member Sanchez-Jones was not present when the vote was recorded.) g. Acceptance and Appropriation for 2026 Virginia Sexual and Domestic Violence Victim Fund (VSDWF) Grant. Adopted Ordinance No. 43234-072125. (7-0) h. Acceptance and Appropriation of the FY26 School Security Officer Continuation Grant (SSO). Adopted Ordinance No. 43235-072125. (6-0, Council Member Sanchez-Jones abstained from the vote.) COMMENTS OF THE CITY MANAGER. a. The City Manager offered the following comments: Our Emergency Management team recently took part in a regional training exercise organized by the Virginia Department of Health. The goal was to practice how we'd respond to a potential measles outbreak and to strengthen coordination between local agencies. These kinds of exercises are essential, as they help us find and fix gaps in our plans, improve communication across teams, and make sure we're ready to act quickly to protect public health if an actual emergency occurs. Last week, our Building Safety personnel participated in a specialized training session focused on fire alarm systems and the growing risks associated with lithium-ion batteries. Led by nationally recognized safety instructors, the session emphasized the importance of staying ahead of emerging hazards, especially as energy storage technologies like lithium-ion batteries become more common in homes and businesses. Trainings like this are key to ensuring our team remains prepared to identify risks, respond quickly, and help keep our community safe. PUBLIC MATTERS FOLLOW-UP. None. 2. CITY ATTORNEY: None. 3. DIRECTOR OF REAL ESTATE VALUATION: None. 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that City Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 43236-072125. (6-0, Council Member Sanchez-Jones abstained from the vote.) 2. Comments on certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Mayor Cobb reported that GRTC was excited for a potential resolution for a bus shelter at Valley View Walmart; in the coming years, farebox replacement will take place as they move forward to mobile ticketing. All bus signs are currently being replaced to reflect information on the VMGO app; ridership increased three percent this year and in the fall the city will celebrate the 50th Anniversary of Valley Metro. 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. Amendment to Resolution No. 43119-010725 which established a meeting schedule for City Council commencing January 1, 2025, and terminating December 31, 2025, to reflect a meeting date change. Adopted Resolution No. 43237-072125. (7-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Powers commented that she received emails regarding derelict wolf dogs in the Deyerle area of the City and wanted to take a proactive approach to address the issue. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. None. 12. RECESSED - 3:53 PM. The City Council Meeting will stand in recess; and thereafter reconvene at 7:00 pm, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. WIPw City of Roanoke, Virginia CITY COUNCIL �� 7:0 0 pm ROANOKE City Council Chamber 215 Church Avenue, SW 13. CALL TO ORDER ROLL CALL. All Present. The Invocation was delivered by The Reverend Vannie Harrell, Lead Pastor, Church Alive International. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome Certification of Closed Meeting. (7-0) 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition and Pedro Szalay. Mayor Cobb presented a Key to the City to Mr. Szalay and recognized his partner, Mark Shepherd for his work in dance performance for over 20 years. 15. PUBLIC HEARINGS: 1. Receive comments from citizens on Fiscal Year 2025-2026 request for approval of a Line of Credit Bond Anticipation Note (LOCBAN) to fund the deferred maintenance scope of work approved as part of the Fiscal Year 2025- 2026 annual budget adoption. Adopted Resolution No. 43238-072125. (7-0) 2. Receive views of citizens on the HUD 2025-2029 Consolidated Plan and 2025 Annual Action Plan. No action taken. 16. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the City Council. Duane Howard appeared before the Council and spoke regarding the 35th anniversary of the ADA and commented that the City of Roanoke was grossly behind in addressing issues for persons with disabilities. Victor Banks appeared before the Council and spoke regarding a proposed facility on Melrose Avenue for mentoring and tutoring. Jamie Henderson appeared before the Council and spoke in support of the Champs Boxing Gym and asked for the City's support of the new facility. Donte Dunnaville appeared before the Council and spoke in support of the Champs Boxing Gym and asked for the City's support of the new facility. Jason Dunn appeared before the Council and spoke in support of the-Champs Boxing Gym and asked for the City's support of the new facility. He invited the Council to a competition to be held at the Berglund Center on September 27, 2:00 pm - 6:00 pm, in the Special Events Center. Nyron Nichols appeared before the Council and spoke in support of the Champs Boxing Gym and noted that he was very impressed by the group, and they needed more equipment and a better facility. ADJOURNED - 7:48 PM. TO: MAYOR JOE COBB, MEMBERS OF CITY COUNCIL, AND ALL INTERESTED PUBLIC SERVANTS WHY: TO GAIN GREATER UNDERSTANDING OF THE LIVES OF NON-DRIVERS FROM: BRRAG AND PEDALSAFE ROA ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8,) Code of Virginia, (1950), as amended. The City Attorney requests that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. Timothy Spencer, City Attorney ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from City Attorney to request that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or.industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Section 2.2- 3711 (A)(5), Code of Virginia, (1950), as amended. The City Attorney requests that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(5), Code of Virginia, (1950), as amended. Timothy Spencer, City Attorney 41.91_ "141;t- CITY OF ROANOKE f'� ' OFFICE OF THE CITY CLERK k,• ��'� 51 215 Church Avenue,S.W.,Suite 456 � ? Roanoke,Virginia 24011-1536 y'*, Telephone: (540)853-2541 ' Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk July 21, 2025 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Jackie Clewis has tendered her resignation as a member of the City of Roanoke Pension Plan, Board of Trustees, effective July 1, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Cecelia Webb From:. Ruth Visuete Perez Sent: Wednesday,July 9, 2025 11:52 AM To: Cecelia Webb Subject: FW: Ms.Jackie Clewis Resignation for Board Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue,S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov From:Tanya Catron.<Tanya.Catron@roanokeva.gov> Sent:Wednesday,July 9, 2025 11:36 AM To: Ruth.Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: FW:Ms.Jackie Clewis Resignation for Board Hi Ruth, Please see the sentence that I highlighted below as the resignation from the Pension Plan Board of Trustees for Ms. Jackie Clewis. If I need to provide any additional information at;this time, just let me know. Thank you again, Tanya From:JACKIE CLEWIS<Isclewis@cox.net> Sent: Monday,April 7,2025 6:24 PM, To:Tanya Catron<Tanya.Catron@roanokeva.gov> Subject: [EXTERNAL] Re: Pension Plan Board of Trustees Meeting-Wednesday April 9, 2025 at 3:00PM CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or on clicking Links from unknown senders. Hey Tanya. I won't be attending the meeting on Wednesday due to illness. l i Ci-kkaild ENf i "� aeg OfhuliN re ig io4 `t ` .'° °ib'iki° I recommended that he contact Andrea Trent to take my place 1 e r CITY OF ROANOKE � c. a , d u OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 SS3' Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk July 21, 2025 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Amazetta Anderson has tendered her resignation as a member of the Fair Housing Board and the Parks and Recreation Advisory Board, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: - Wednesday,July 9, 2025 2:56 PM To: Cecelia Webb Subject: FW: [EXTERNAL] Fair Housing Board Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez(a�roanokeva.gov From: Raquel Nunez<raquel.nunez@roanokeva.gov> Sent:Wednesday,July 9, 2025 2:55 PM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Cc:msz_24017@yahoo.com Subject: FW: [EXTERNAL] Fair Housing Board Good afternoon Ruth, Please see the email below from Ms. Amazetta Anderson who I am cc'ing in this email, and advise what steps she needs to take to be removed from the Fair Housing Board if any. Thank you, Raquel Nunez Community Resources Specialist Planning, Building, and Development Department HUD Community Resources Division raquel.nunezroanokeva.qov From: msz 24017@yahoo.com <msz 24017@yahoo.com> Sent:Tuesday,July 8, 2025 8:37 PM 1 Cecelia Webb From: Ruth Visuete Perez Sent: Wednesday,July 16, 2025 9:44 AM To: Cecelia Webb Subject: FW: [EXTERNAL] PRAB Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@@roanokeva.gov From: Cindy McFall <cindy.mcfall@roanokeva.gov> Sent:Wednesday,July 16, 2025 9:41 AM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: FW: [EXTERNAL] PRAB Ruth, Please see the email below from Amazetta Anderson.She is resigning from the Parks and Recreation Advisory Board.Thank you. q Cindy McFall,CPRP,AFO I Director�` 215 Church Avenue I Room 303 I Roanoke,VA 24011 ® CAPRA P:540.853.1198 I E:Cindy.McFall@RoanokeVa.gov ACCREDITED Buildinga welcomingcommunitythrough PLAY ROANOKE :�.� 9 PARKS AND RECREATION ° Health and Well-Being I Inclusion I Service Excellence I Sustainability From: msz 24017@yahoo.com<msz 24017@yahoo.com> Sent:Tuesday,July 8, 2025 8:39 PM To:Cindy McFall <cindy.mcfall@roanokeva.gov> Subject: [EXTERNAL] PRAB CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Please find this correspondence as my resignation from the Board. Thank you i 111 City Manager's Report �' Submitted by: Margaret Lindsey Department of Finance ROA N O KE July 21, 2025 Title: City Manager Transfers Quarterly Report for the quarter ended June 30, 2025. Background: Under City Code Section 2-121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the capital project fund and special revenue fund. Recommended Action: Receive and file. Valmarie Turner, City Manager City of Roanoke,Virginia Report of City Manager Transfers Three Months Ended June 30,2025 (Unaudited) Item TraneferNumber -Dste Explanation From FunthProiect To Fund/Unit Amount 1 2025 Revision 19-05-2514:43:45 PM 5/19/2025 Transfer of Funds for HAT Relocation General Fund Unit 9310 300237 $75,000.00 2 2025 Revision 19.05-2514:43:45 PM 5/19/2025 Transferring funds for Marie(CSA staff relocation) General Fund Unit 9310 300236 $75,000.00 $ 150,000.00_ Under City Code section 2-121,the City Manager has authority to make transfers of any amount within or between funds during the fiscal year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is lirrited to transfers in excess of$100,000 between funds and between project/program accounts in the Capital Project and Grant Funds. CMTs marked with an asterisk have multiple lines of monies transferred,amounting to over$100,000. CMTs not marked with an asterisk have at least one single line fleet over$100,000. RRHA CITY of ROANOKE REDEVELOPMENT and HOUSING AUTHORITY PARTNERS IN PROGRESS Report to City Council for the City Fiscal Year July 1, 2024 to June 30, 2025 Highlights New Activities. On May 2, the Trump Administration released its proposed budget for FY 26, outlining plans for discretionary spending, including for HUD programs. While a more detailed appropriations request is expected at the end of May, this "skinny" proposal reflects its priorities and marks a dramatic policy shift, proposing significant reductions in HUD funding of more than 44 percent compared to FY 25-enacted levels. As the appropriations process moves forward, PHADA anticipates that the FY 26 domestic discretionary budget will be exceptionally tight. Proposed Budget Summary • The Trump Administration released its "skinny" proposed budget on May 2, outlining discretionary funding levels for HUD programs; a more detailed request is expected by the end of May. • The appropriations request would cut more than $26 billion from core HUD programs— Housing Choice Vouchers (TBRA), Project-Based Rental Assistance (PBRA), Public Housing, and housing for the elderly and disabled. • There is also a proposal that would tighten eligibility rules and cap rental assistance at two years for able- bodied adults. • Further, the Administration has put forward block granting core HUD programs to the states, signaling a shift toward state-led housing policy. • Nearly $4.7 billion in funding is eliminated for several flexible, locally administered programs, including CDBG and HOME. • While the plan includes a modest $74 million increase for USDA Rental Assistance, it also cuts $721 million from Rural Development programs. • As an early step in the appropriations process, the proposal will be followed by a full budget request later in May. With Congress maintaining final appropriations authority, PHADA will continue monitoring developments and advocating for full funding for housing programs. RRH continues to monitor the President's budget and hoping that it is not approved by Congress. Homeownership RRHA was approved by HUD in 2015 for a Section 32 Homeownership program, which allows the sale of five (5) scattered site public housing properties that currently are leased. This program provides additional homeownership opportunities for HUD-assisted renters and other low to Page 1 of 8 moderate income families in the Roanoke community. Tenants were advised that they may choose to purchase the homes if they can obtain financing. Tenants will be relocated in the event that a property is sold to another buyer. To date, one (1) of the five (5) properties remain available, as three (3) have been sold, and one is under renovation for a qualified buyer. RRHA continues to operate a Lease-Purchase homeownership program and has three (3) eligible applicants currently leasing units. There are only two (2) homes available in the program for new applicants. RRHA works with residents in various ways to help them achieve homeownership. Partner agencies such as Total Action for Progress and Southeast Rural Community Assistance Project provide homeownership and financial counseling, and RRHA's FSS staff directs residents there and elsewhere for the appropriate services. Homeownership is also a part of RRHA's EnVision Center. RRHA was awarded a grant by the Roanoke Valley Allegany Regional Commission for $113,000 to help renovate an additional 2 homes for qualified buyers. Proceeds from the homeownership fund will supplement the grant award. New Public Housing via Disposition Proceeds In April of 2024 RRHA completed the development of two (2) new public housing units on Bluestone Avenue, NE, adjoining the Bluestone Park public housing development. RRHA acquired the property in 2020 after HUD approved an acquisition proposal. RRHA has submitted a development proposal for the units in 2021. The funding for these units will be from the Capital Fund Program and proceeds from the sale of RRHA's former warehouse property on Whiteside Ave, NE. That property was sold in 2017 after HUD approved disposition of it in 2016. Project-Based Vouchers RRHA is currently using 79 of its HCVs for project-based vouchers (PBVs) in three developments that RRHA partially owns (or has a controlling interest in); Hillcrest Heights, Park Street Square and Stepping Stone. As RRHA is the owner (or has a controlling interest in) these developments as the limited partner of the Indian Village, Park Street Housing and Stepping Stone Limited Partnerships respectively, there were non-competitive assignments of the vouchers to RRHA. This non-competitive exception is permitted by PIH Notice 2017-21 that provides further guidance on the Housing Opportunities through Modernization Act (HOTMA) of 2016. HOTMA allows PHAs to use up to 20% of their ACC amount rather than 20% of its voucher budget authority as previously required. HOTMA also allows several exceptions for PHAs to exceed this 20% limit. RRHA intends to evaluate additional opportunities for PBV usage to ensure availability of sufficient high quality housing to meet identified housing needs and will set aside or seek new vouchers for this purpose if needed. RRHA intends to use PBVs through the Hurt Park Limited Partnership for the Hurt Park Townhomes in 2025. The development has 40 units. In addition, RRHA intends to procure property owners to use PBVs in the City in Census Tracts that are low in poverty and minority concentration and/or where affordable housing is lacking. A request for proposal will be advertised following RRHA's public procurement regulations. Priority for allocation of PBVs will be considered for those that provide housing for the elderly and disabled, but will not be the sole criteria. In 2022 RRHA issued an RFP for PBVs in new construction developments in low poverty census tracts and awarded such to two developers. However in both cases the PBVs were not allocated. Page 2 of 8 EnVision Center RRHA has been approved by HUD as an EnVision Center Demonstration Site. RRHA's site at 2607 Salem Turnpike, NW was also approved by the HUD Richmond Field Office and acquired in 2020. Renovation of the property was completed in 2022 and the building now provides office space for some RRHA staff, training facilities, space for community gathering and tenants such as Virginia Western Community College and Humankind. . In addition, a community garden was planted in front of the Center by LEAP and The Harvest Collective, partner agencies that are devoted to local food and sustainable agriculture. The garden is used in classes with children nearby who help maintain and harvest the produce from it. The garden benefitted in 2023 from a $2,500 grant from the American Heart Association. Acquisition of Properties for Future Development RRHA hired the Dominion Due Diligence Group (D3G) to provide consultation on repositioning possibilities; converting public housing to a Section 8 based public/private ownership. RRHA received the final plan in 2022 and in 2024 contracted D3G to assist with potential repositioning possibilities. RRHA purchased an almost 13 acre property in the City from Virginia Housing in 2023. RRHA's intent is to develop the property with affordable housing units financed with low income housing tax credits. RRHA will also consider RAD and other potential conversion options for public housing sites that are not operating as effectively and efficiently as possible. Redevelopment At present RRHA is only involved in the design review and administrative process of one (1) redevelopment project; the South Jefferson Redevelopment Area. The Virginia Tech Foundation is under a current redevelopment agreement with RRHA after purchasing the former Steagall/Quality Tire site on Williamson Road. The former Surfaces property on Reserve Avenue owned by Carilion Clinic also remains under a redevelopment agreement with RRHA. It is expected by the City of Roanoke that RRHA will not be asked to acquire another property in the area. The Gainsboro Redevelopment Plan remains active despite no funding or activity related to the plan for decades. Recently RRHA has spoken with interested parties regarding development of the 77 parcels RRHA owns along Orange and Cherry Avenues, an area referred to as Cherry Hill. The Redevelopment Plan states that affordable housing is to be built on the property. RRHA has informed the City that it is working on potential partnerships to develop the property and that the future of the Orange Avenue parcels needs to be addressed, as they are currently zoned Recreation Open Space, a zoning designation typically for public parks. Since the Virginia Code was amended in 2010 to limit the previous redevelopment powers of housing authorities and local governments, the City of Roanoke and RRHA have not engaged in any new redevelopment plans. However, RRHA remains open to the prospect of working with the City in any future redevelopment projects, particularly if affordable housing can be a feature of such plans. Page 3 of 8 Meetings During the 12 months from July 1, 2024 to June 30, 2025, the RRHA Board of Commissioners held 12 meetings on the following dates: Monday, July 22, 2024 Monday, January 27, 2025 Monday, August 26, 2024 Monday, February 24, 2025 Monday, September 23, 2024 Monday, March 24, 2025 Monday, October 28, 2024 Monday, April 28, 2025 Monday, November 25, 2024 Monday, May 19, 2025 Monday, December 16, 2024 Monday, June 23, 2025 The Annual Meeting of the RRHA Board of Commissioners was held on August 26, 2024, and officers were elected for terms beginning October 1, 2024 and ending September 30, 2025. Public notice was given for all meetings in accordance with applicable statutory and regulatory requirements. Public Hearings During the 12 months from July 1, 2024 to June 30, 2025, the RRHA Board of Commissioners held 3 Public Hearings: • August 26, 2024, to receive comments on the Fiscal Year 2025 Operating Budget • May 19, 2025, to receive comments on the proposed 2025-2029 Agency Plan. • May 19, 2025, to receive comments on the proposed 2025 Capital Fund Program Five-Year Action Plan Public notice was given for all hearings in accordance with applicable statutory and regulatory requirements. Actions: The RRHA Board of Commissioners took action on 42 resolutions between July 1, 2024 and June 30, 2025: July 22, 2024 • Awarding a contract for maintenance and repair service for RRHA-owned high voltage primary and secondary electrical systems for public housing developments and other RRHA-owned properties using operating funds • Sale of property located at 4947 Showalter Rd NW in conjunction with the homeownership program • Approving a revised procurement policy Page 4 of 8 August 26, 2024 • Commending Duane Smith for his service as Commissioner • Commending Ed Garner for his service as Commissioner • Commending Andrew Anguiano for his service as Commissioner • Conveyance of natural gas distribution equipment and granting of utility easement at Jamestown Place, AMP 207. September 23, 2024 • Awarding a contract for replacement of windows for Bluestone Park, Amp 259, under Capital Fund Program grant number VA36P01150124 and Virginia Housing Public Housing Revitalization Grant • Approving the consolidated operating budget for Fiscal Year ending September 30, 2025 • Authorizing the Executive Director to Execute a Housing Assistance Payment (HAP) Contract with Restoration Housing for Eight Project-Based Vouchers. October 28, 2024 • Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher Program. • Modifying contract 575-2402-1-7 under Housing Related Hazards Grant VA36H01150122. • Modifying contract 225-2402-1-7 under Capital Fund Program grant number VA36P01150124 and Virginia Housing Public Housing Revitalization Grant. November 25, 2024 • Approving paid time off payment • Ratifying the submission of Section 8 Management Assessment Program Certification to the United States Department of Housing and Urban Development. • Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher Program. • Authorizing the execution of documents necessary to consummate the sale of property located at 2004 Melrose Ave NW. • Approving a revised FSS Action Plan for submission to HUD. December 16, 2024 • Designating a different place, date, and/or time for certain 2025 regular meetings of the Page 5 of 8 board of commissioners. • Modifying contract 575-2402-1-7 under Housing Related Hazard Grant number VA36H01150122 and Capital Fund Program Grant number VA36P01150124 • Awarding a contract for Information Technology Services under the FY 2025 Operating Fund. • Awarding a Contract for rear porch modification for four accessible duplex units at Lansdowne Park, AMP 201, under Capital Fund Program grant number VA36P01150124. • Approving four (4) revised personnel policies regarding Grievance Procedures; Conflict of Interest in Hiring; Dress, Personal Appearance, Allergies and Sensitivities; and Standards of Conduct and Performance/Code of Ethics. January 27, 2025 • Awarding a contract for natural gas utility infrastructure improvements for Lansdowne Park, AMP 201, under Capital Fund Program Grant numbers VA36P01150123 and VA36P0150124. February 24, 2025 • Authorizing the execution of documents necessary to consummate the sale of property located at 2024 Top Hill Drive NW in conjunction with the Homeownership Program. • Authorizing the Executive Director to execute a Housing Assistance Payment (HAP) Contract with Old Spanish Trail, LP for seventy four (74) project based vouchers. March 24, 2025 • Approving a revised Admissions and Continued Occupancy Policy for the Public Housing Program. • Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher Program. • Authorizing the execution of a contract with Region 14 Education Service Center/Omnia Partners and Ferguson Enterprises, LLC. April 28, 2025 • Awarding a contract for repairs due to fire and smoke damage for 1509 and 1511 Queen Anne Dr, Jamestown Place, AMP 207, under Insurance Reimbursement and Operating Funds. • Awarding a contract for replacement of heating and domestic hot water systems for Lansdowne Park, AMP 201, Phase 3, under Capital Fund Program Grant number VA Page 6 of 8 36P01150124. • Authorizing the Executive Director to execute documents for RRHA employee health care benefits. May 19, 2025 • Approving the 2025-2029 Agency Plan for Submission to HUD. • Approving the 2025 Capital Fund 5-Year Action Plan and Budget. • Authorizing the renewal of commercial insurance policies currently held by the Virginia Risk Sharing Association. • Authorizing fourth amendment to purchase and redevelopment agreement with Virginia Tech Foundation, Inc relating to property in the South Jefferson Redevelopment Area. • Accepting the Audited Financial Statements for the Year Ended September 30, 2024 and Associated Reports Provided by Jump, Perry and Company, LLP. June 23, 2025 • Adopting the IRS Section 125 premium plan only plan document for the plan year July 1, 2025 through June 30, 2026 and authorizes the executive director to execute accordingly. • Authorizing a Fifth Amendment to purchase and redevelopment agreement with Carilion Clinic Properties, LLC relating to property in the South Jefferson Redevelopment Area. • Modifying contract 575-2402-1-7 under Housing Related Hazard Grant number VA36H01150122 and Capital Fund Program Grant number VA36P01150124 to comply with the Build America, Buy America Act in purchase of range hoods for Lansdowne Park, AMP 201. • Modifying contract 575-2402-1-7 under Housing Related Hazard Grant number VA36H01150122 and Capital Fund Program Grant number VA36P01150124 to comply with the Build America, Buy America Act in purchase of steel sheet metal ducts for range hoods and stainless steel kitchen sinks for Lansdowne Park, AMP 201. • Attendance Page 7 of 8 2024 2025 Commissioner 7/22 8/26 9/23 10/28 11/25 12/16 1/27 2/24 3/24 4/28 5/19 6/23 Andrew ✓ ✓ Anguiano Tom Carr ✓ ✓ ✓ ✓ ✓ ✓ - ✓ ✓ - _ V Debra Carter ✓ ✓ ✓ V ✓ ✓ ✓ ✓ V V Carolyn Coles ✓ ✓ ✓ ✓ ✓ - ✓ ✓ ✓ ✓ Edward Garner ✓ ✓ Karen Karney - ✓ - ✓ ✓ ✓ ✓ ✓ V V ✓ ✓ Drew Kepley - ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ - Duane Smith ✓ ✓ Karen Walker V ✓` ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ - ✓ Nadirah Wright ✓ ✓ - ✓ ✓ ✓ ✓ ✓ ✓ indicates presence - indicates absence Ms. Carolyn Coles and Ms. Debra Carter joined the RRHA Board September of 2024. Ms. Nadirah Wright joined the RRHA Board October of 2024 Page 8 of 8 _ CITY OF ROANOKE `- i = 'i OFFICE OF THE CITY CLERK +x .e.' t r4 '" 215 Church Avenue,S.W.,Suite 456 { - Roanoke,Virginia 24011-1536 * , r Telephone: (540)853-2541 �` — Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk July 22, 2025 Chris Parker Board Secretary Roanoke, Virginia Dear Mr. Parker: This is to advise you that Carla Terry has qualified as a member of the Personnel and Employment Practices Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Carla Terry, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three-year term of office, commencing July 1, 2025 and ending June 30, 2028; according to the best of my ability. (So help me God.) a oe _, CARLA TE$QXi Y The foregoing oath of office was taken, sworn to, and subscribed before me by Carla Terry thin day o L1J/(O ) 2025. Brenda S. Hamilton, Clerk of the Circuit Court By lerk f� -�r i 0' •ei CITY OF ROANOKE for- _.. , OFFICE OF THE CITY CLERK e; ": ;1, y` 215 Church Avenue,S.W.,Suite 456 " ,„ `g `a Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 �—-� Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk July 22, 2025 Melissa Murray • Board Secretary Roanoke, Virginia Dear Ms. Murray: This is to advise you that Donna Davis has qualified as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Donna Davis, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025 and ending June 30, 2028; according to the best of my ability. (So help me God.) C°61CA DONNA AVIS The foregoing oath of office was taken, sworn to, and subscribed before me by Donna Davis, this v\day of UWE 2025. Brenda S. Hamilton, Clerk of the Circuit Court B Clerk , F . ., CITY OF ROANOKE _or- OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 -� ' Roanoke,Virginia 24011-1536 r Telephone: (540)853-2541 - = Fax (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk July 22, 2025 Melissa Murray Board Murray Roanoke, Virginia Dear Ms. Murray: This is to advise you that John Cornthwait, Jr., has qualified as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, John Cornthwait, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025 and ending June 30, 2028; according to the best of my ability. (So help me God.) J HN CORNTHWAIT, JR.. The foregoing oath of office was taken, sworn to, and subscribed before me by John Cornthwait, Jr., th' ay oft �2025. Brenda S. Hamilton, Clerk of the Circuit Court y , Clerk i - r CITY OF ROANOKE ''.'"X ; N,4�., OFFICE OF THE CITY CLERK �,� 215 Church Avenue,S.W.,Suite 456 ; .. Roanoke,Virginia 24011-1536 N Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk July 22, 2025 Kayla Gunter Board Secretary Roanoke, Virginia Dear Ms. Gunter: This is to advise you that Tanya Catron has qualified as a member of the Defined Contribution Board of a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Tanya Catron, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Defined Contribution Board for a three-year term of office, commencing July 1, 2025 and ending June 30, 2028; according to the best of my ability. (So help me God.) TA YA ' The foregoing oath of office was taken, sworn to, and subscribed before me by Tanya Catron thi isk ay of L& —L_2025. Brenda S. Hamilton, Clerk of the Circuit Court y 1 Jerk /07"� CITY OF ROANOKE k tmr. " - - - OFFICE OF THE CITY CLERK t �, .j. 215 Church Avenue,S.W.,Suite 456 ,, F, :'. Roanoke,Virginia 24011-1536 <. t Telephone: (540)853-2541 +� Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,'CMC Assistant Deputy City Clerk July 22, 2025 Molly Hunter Board Secretary Roanoke, Virginia Dear Ms. Hunter: This is to advise you that Alicha Grubb has qualified as a member of the Roanoke Neighborhood Advocates for a three-year term of commencing October 1, 2022 and ending September 30, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Alicha Grubb, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a three-year term of office commencing October 1, 2022 and ending September 30, 2025; according to the best of my ability. (So help me God.) I A. 1_. AL IT 7 :B The foregoing oath of Qffi,ce was taken, sworn to, and subscribed before me by Alicha Grubb 9/ da of 2025. Brenda S. Hamilton, Clerk of the Circuit Court B � � , Clerk 7c . -° CITY OF ROANOKE i " �ti ___ s OFFICE OF THE CITY CLERK # 215 Church Avenue,S.W.,Suite 456 ' Roanoke,Virginia 24011-1536 +�+. It , 4 Telephone: (540)853-2541 ` -*---.-- Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk July 22, 2025 Melissa Murray Board Secretary Roanoke, Virginia Dear Ms. Murray: This is to advise you that Becky Carr has qualified as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Becky Carr, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2025 and ending June 30, 2028; according to the best of my ability. (So help me God.) C4.A BE Y CARR The foregoing oath of office was taken, sworn to, and subscribed before me by Becky Carr, this / day of __I CA L`/ 2025. Brenda S. Hamilton, Clerk of the Circuit Court B Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21'day of July 2025. No. 43226-072125. AN ORDINANCE accepting and appropriating the FY26 Victim Witness Program Grant from the Department of Criminal Justice Services and authorizing the execution, and filing of appropriate documents to obtain such funds; as detailed more fully infra, and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Victim Witness Grant from the Department of Criminal Justice Services in the total amount of$316,529 with a local match of$95,014 for a total of$411,543, for the Victim Witness Program coordinated by the Office of the Commonwealth's Attorney, as more particularly described in the Report of the Office of the Commonwealth's Attorney dated July 21, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. • 4. The following sections of the 2025-2026 Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Regular Employee Salaries 235-2210-0000-51002-400157 $ 268,337 City Retirement 235-2210-0000-51105-400157 41,965 ICMA Retirement 235-2210-0000-51115-400157 6,284 RHSA (1%) 235-2210-0000-51117-400157 1,985 FICA 235-2210-0000-51120-400157 21,009 Medical and Vision Insurance 235-2210-0000-51180-400157 49,267 Dental Insurance 235-2210-0000-51126-400157 2,168 Life Insurance 235-2210-0000-51130-400157 3,596 Disability Insurance 235-2210-0000-51131-400157 751 Administrative Supplies 235-2210-0000-52030-400157 10,000 Dues/Membership 235-2210-0000-52042-400157 150 Training and Development 235-2210-0000-52044-400157 5,011 Postage 235-2210-0000-52160-400157 1,020 TOTAL $411,543 Revenues State Revenues 235-2210-0000-40122-400157 $ 172,508 Federal Pass Thru Revenues 235-2210-0000-40127-400157 144,021 Local Match Revenues 235-2210-0000-40126-400157 95,014 TOTAL $411,543 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the adoption of this Ordinance constitutes the second reading of such Ordinance by title. ATTEST: City Clerk:::,` �' Office of the Commonwealth's Attorney ROANOKE July 21, 2025 Title: Acceptance and Appropriation of the Victim Witness Program Grant from the Department of Criminal Justice Services. Background: The Victim Witness Assistance Program has been awarded a twelve month, $316,529 grant (26-01092VW23) from the Department of Criminal Justice Services (DCJS). This grant will allow the Victim Witness Assistance Program to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act. The Victim Witness Program will operate with one full-time coordinator and two full-time assistants for the Circuit Court, as well as one full-time assistant for the Juvenile and Domestic Relations District Court and one full-time assistant for the General District Court. The Victim Witness Program is coordinated by the Office of the Commonwealth's Attorney. Considerations: The cost to the City for the grant would be $95,014 as a local cash match for a total grant budget of$411,543. This local cash match is included in the General Fund FY 2025-2026 adopted budget in the Local Grant Match account (235-2110-0000-object codes per the grant budget attached-400006). Recommended Action: Accept the Victim Witness Grant 26-01092VW23 of$316,529 with the City of Roanoke providing $95,014 as a local cash match from the funding provided in the Local Grant Match account. Authorize the City Manager, or designee, to sign and execute all appropriate documents, approved as to form by the City Attorney, to obtain Grant 26-01092VW23. Adopt the accompanying budget ordinance to establish revenue estimates of$316,529 in state grant funds and $95,014 in local match in the Grant Fund, transfer local match totaling $95,014 from the General Fund and appropriate funding totaling $411,543 as outlined on Attachment A in accounts to be established in the Grant Fund by the Director of Finance. Donald Caldwell, Commonwealth's Attorney ATTACHMENT A PROGRAM BUDGET 51002 Regular Employee Salaries $268,337 51105 City Retirement 41,965 51115 ICMA Retirement 6,284 51116 ICMA Match 0 51117 RHSA (1%) 1,985 51120 FICA 21,009 51180 Medical and Vision Insurance 49,267 51126 Dental Insurance 2,168 51130 Life Insurance 3,596 51131 Disability Insurance 751 52030 Administrative Supplies 10,000 52035 Expendable Equipment 0 52042 Dues/Membership 150 52044 Training and Development 5,011 52144 Travel 0 52160 Postage 1.020 TOTAL $ 411,543 , 6 COMMONWEALTH of VIRGINIA Department of Criminal Justice Services The Honorable Jackson H:Miller Washington Building Director 1100 Bank Street Richmond,.Virginia 23219 Tracy Louise Winn Banks,Esq. (804)786-4000 Chief Deputy Director www.dcjs.virginia.gov June 24, 2025 Ms. Valmarie Turner City Manager 215 Church Avenue, SW Roanoke,Virginia 24011 RE: 548105-SFY26 Victim Witness Grant Program Dear Ms. Valmarie Turner: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 26-01092VW23 and was approved for a total award of$316,529, funded through Award Number 15POVC-23-GG-00472-ASSI, 15POVC-24-GG-00732-ASSI and/or 15POVC-22-GG-00681-ASSI. The project period is 7/1/2025 through 6/30/2026. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be "Action Item" Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.qov. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3-5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact your DCJS Grant Monitor Amia Barrows at (804) 225-4060 or via email at Amia.barrows@dcjs.virginia.gov. Sincerely, Jackson MI er Director 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, VA 23219 548105-SFY26 Victim Witness Grant Program Subgrantee: Roanoke, City DCJS Grant Number: 26-01092VW23 UEI Number: NBFNAEXRHD76 Grant Start Date: 7/1/2025 Grant End Date: 6/30/2026 Federal Grant Number: 15POVC-23-GG-00472-ASSI, Indirect Cost Rate: % 15POVC-24-GG-00732-ASSI and/or 15POVC-22-GG-00681-ASS I Federal Awardee: OVC Federal Catalog Number: 16.575 Federal Start Date: 10/1/2022, 10/1/2023 and 10/01/2021 Project Description: To provide direct services for crime victims. Federal Funds: $144,021 State General Funds: $172,508 State Special Funds: $ 0 Total Budget: $316,529 Project Director Project Administrator , . Finance Officer Ms. Jill Lavinder Ms.Valmarie Turner Ms. Margaret Lindsey Director City Manager Director of Finance Commonwealth's Attorney's 215 Church Avenue, SW 215 Church Avenue, SW Office Roanoke,Virginia 24011 Roanoke,Virginia 24011 Roanoke,Virginia 24016 540-853-2333 540-853-5224 540-853-2626 valmarie.tumer@roanokeva.gov margaret.lindsey@roanokeva.gov jill.sexton@roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official(Project Administrator) Title: Date: 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July 2025. No. 43227-072125. AN ORDNANCE authorizing the acceptance of funds from FY26 Total Action for Progress Pathway Home Program funded by the U.S. Department of Labor and appropriating 2025-2026 said funds detailed more fully infra; authorizing the City Manager, or designee, to execute any necessary documents necessary to accept such funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager, or designee, is hereby authorized on behalf of the City to accept the Total Action for Progress Pathway Home Program funds in the amount of$60,000, with no local match required, to the Roanoke City Sheriff's Office to allow for expansion of services and programming offered to individuals both pre-release and post-release from the Roanoke City Adult Detention Center pursuant to the Memorandum of Agreement between Total Action for Progress and Roanoke City Adult Detention Center executed on June 4, 2025. Such agreement being more particularly described in the City Manager's Report dated July 21, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the funds and to furnish such additional information as may be required by Total Action for Progress in connection with the acceptance of the foregoing funds, in a form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the City's acceptance of these funds. 4. The following sections of the 2025-2026 Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Fund Appropriations: Program Activities 235-2140-0000-52066-400158 $ 60,000 Revenues: Third Party Revenues— Total Action for Progress 235-2140-0000-40125-400158 $ 60,000 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: • ,\ J.City Clerk. � _, STATEMENT OF CONFLICT OF INTEREST I Nicolas Hagen state that I have a personal interest in item Number 6, 2. on the June 21, 2025-2:00 p.m. agenda, regarding an appropriation of funds, because I am a part owner of the property that these funds will be used for to lease and renovate and as such I have a personal interest in this matter. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 21 St day of July 2025. (Seal) Council Me er olas Hagen Sheriffs Office Antonio Hash, Sheriff ROANOKE July 21, 2025 Title: Acceptance and Appropriation of Total Action for Progress (TAP) Funds by the Sheriffs Office. Background: Total Action for Progress(TAP), by way of TAP's Pathway Home program funded by the U.S. Department of Labor, has agreed to provide $60,000 in funding to the Sheriffs Office to support both pre-release and post-release programs and services offered to individuals incarcerated in the Roanoke City Adult Detention Center. This funding will be used to support the opening of a Re-Entry Resource center and to provide transition resources to individuals awaiting release/post-release from the Detention Center in. the form of vocational preparation and training, assistance in securing housing, and other programming all with the goal of reducing recidivism. Access to employment and transition services will be in alignment with the Linking to Employment Activities Pre-Release (LEAP) initiative on which TAP's Pathway Home Program is modeled. Considerations: TAP and the Sheriffs Office have previously partnered to provide pre-release services to individuals incarcerated within the Roanoke City Adult Detention.Center. These funds will allow for expansion of services and programming offered to individuals both pre-release and post-release from the Detention Center. Recommended Action: Accept and appropriate the funding as described above and authorize the City Manager, or. designee, to execute any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $60,000 and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. . /sue. ®a~"= Antonio Hash, Sheriff . Memorandum of Agreement :. Between Total Action for Progress And Roanoke City Adult Detention Center. PARTIES This subcontract is entered-into between Total-Action for Progress (TAP)and the Roanoke City Adult Detention Center(RCADC),to set forth mutually agreed upon understandings for the assistance provided by RCADC_for the benefit of TAP's Pathway Home program funded. through the U.S. Department of Labor(DOL).This agreement replaces and supersedes the previous subcontract for coordination fees dated January 9, 2023. Total Action for Progress(TAP) is a Roanoke,Virginia-based coinmtinity action agency that serves more than6,00Q people annually, operates more than 40 programs.Our programs offer a unique set of initiatives strategically designed to meet the community's ever-changing needs in an effort to fulfill the organization's mission: To encourage self-reliance and self-determination by strengthening and empowering individuals,'families and communities: TAP's Pathway Home Program provides eligible residents of Roanoke City Adult;Detention Center with career services,job training and transition preparation prior to release and will then assist participants with addition services and supports to help them`gain and maintain employment after.release.: TAP is the grantee and fiscal agent for the DOL Pathway Home programs. The grant serves - eligible residents of regional and state correctional institutions who are returning to the workforce in the greater Roanoke region. The RCADC is Roanoke,Virginia's primary adult detention center:and is operated by the Roanoke City Sheriffs Office. 'It is the goal or purpose of the RCADC to protect the community, to carry out judgments imposed by the courts,to provide a safe and humane environment for those committed to our custody and to strive to increase the number of inmates who return:to the community as.law abiding citizens. The functional role:of the RCADC.is.to 1 maintain custody of pre-trial prisoners and to carry out judgments of the courts of sentenced offenders with respect and protection of the civil,and legal rights of all offenders. BASIC.UNDERSTANDING The subcontract will be used to fund activities that support the goals of the Pathway Home grant. The Pathway Home grant is overseen by TAP's This Valley Works unit. •Administrative:Contact: Gwen Johnson Director;This Valley Works 108 N. Jefferson Street Suite 508 Roanoke; Virginia 24016: BUDGET The total budget for this award is$60,000. TAP will pay$20,000 upon award, $20,000 at the award midpoint, and$20,000 at completion, with the second two payments following approval of each of two bi-monthly reports(6/1/25 to 7/31/25 and 8/1/25 to 9/30/25)describing the activities and outcomes of the project. - SERVICES RENDERED Under this agreement, RCADC agrees to provide the following services in furtherance of the goals of the Pathway Home goal to provide residents of the RCADC with access to employment and transition services similar to those available through an American Job Center in alignment with the Linking to Employment Activities Pre-Release(LEAP)initiative on which TAP's Pathway Home program is modeled.In addition,the envisioned Re-Entry Resource Center will help the Pathway Home programs meet their grant goals related to participant engagement, training,transition,employment,retention and reduced recidivism. SERVICES PROVIDED BY RCADC 1. Open a Re-Entry Resource Center on Campbell Avenue across from the RCADC. 2. Create a welcoming,safe and functional environment that supports reentry services. 3. Ensure the facility is ready for use by TAP staff and clients with appropriate furnishing s and materials. 4. Officially open the center with a public introduction and community celebration. 5: Meet at least monthly with TAP staff for discussion and input regarding the facility preparation and program development. 6. Provide a detailed bi-monthly reports on the use of funds and accomplishments during the reporting period. PAYMENTS Payment 1 -$20,000: Upon award 2 Payment 2 -$20,000: Upon approval of the quarterly report for 6/1125 to 7/30125 Payment 3 - $20,000:'Upon approval of the quarterly report for 8/1i25 to 9i30125 BREACH OF SUBCONTRACT TAP,and RCADC agree that each shall fulfill its responsibilities under this agreement in accordance with the provisions of law and regulations that govern,their activities. This agreement does not negate any operating procedures in effect. If at any time an entity is unable to perform its functions under this agreement,such entity shall immediately provide written notice to the other entities describing its inability to fulfill the requirements of the agreement and establish a • date at the earliest convenience,but no more than 15 days,to mutually resolve the issue or r: terminate the agreement. The signatories may direct appropriate staff to meet at agreed upon intervals to discuss and plan activities to satisfy requirements of this subcontract and to ensure efficient and effective iniplementation of this agreement. However; failure of any party to abide by this agreement is basis for termination by the other parties. IMPASSE RESOLUTION The entities agree to communicate openly and directly and that every effort will be made to. resolve any problems or disputes in a cooperative manner. For disputes regarding the provisions of this agreement; that cannot be resolved through communication, the parties will'document the negotiations and efforts that have taken place to resolve the issue and the signatories will meet to seek a resolution. Failing resolution, either party may,end the agreement subject to the above stated understandings.with 30 days written notice. MODIFICATION OF AGREEMENT This agreement.may be modified by amendment in writing signed by all parties. If any part of this subcontract is found to be null and void, or is otherwise stricken, the rest of this subaward will remain in effect until renegotiated or rewritten. Upon completion of the terms of the agreement, the parties may enter a new agreement to continue the relationship,under other terms. DURATION OF SUBAWARD • This agreement is effective from June 1, 2025 to September 30, 2025. . EOUAL OPPORTUNITY AND NONDISCRIMINATION The parties to this agreement,acknowledge that they are familiar with applicable federal and Commonwealth of Virginia laws, rules, regulations,policies, procedures, and reporting - requirements and will abide by them.This includes, but-is not limited to, discrimination policies; compliance with the Americans with Disabilities Act,and maintenance:of drug free workplaces. 3 SIGNATURES In witness whereof,the parties hereby execute this subaward: By Aits.44.-",' : Date: 4/3/01 Gwen I S; on Director-'this Valley Works Total Action for Progress,Inc. B di eof� % �t iB Date• ea Antonio Hash Roanoke City Sheriff 4 GRANT READY ROANOI(E , ROANOKE LIBERAL ARTS AND HUMAN SCIENCES INSTITUTE FOR POLICY AND GOVERNANCE VIRGINIA ' ns cll. intl. ; , wimt ,espoit. °viers not pictired * I ,I10L4 f 4r,1...,., fN'N Roanoke , . . ■ra City ., _ Team ..... , CoreV11PG ........., r.,,,„ , , . Team It t... . ,, 1 4* , .or: sue. :"y r ' i' oaf. .; r1 '- ram ✓.. WHAT IS GRANT READY ROANÜ!PJ A nonprofit capacity-building program focused on cross- sector collaboration. N I . BOAT SIIUAITIONAL REPORT CAPACITY TO CAPACITY TO WORK WITH COLLABORATE THE CITY OUR APPRØéII Co-Creation Iterative Relationship-Driven Self-Directed Trust-Based LISTENING & PIA!' 111 , , „., ........„...:„,, ,.... , , ,._ . , . ..„„,,... „„,, . .,,. . T t _ , ,,..,,,,, .., ,0 .). . Rita r'�I .• ,N -� . . err Cr ., /„„ .....,,. 4,,i„,_,,,, ,,,,,,..#:.1.,..,,' ., .‘ . . November March May July October 2024 2025 2025 2025 2025 Future Photo Credit:Andy Morikawa PARTICIPANT SELE Oonprofit and Organizational Health Check-Up For those organizations completing this form digitally,please highlight your selections to the multiple response options. Org. Has a Strong Org.Will Clearly Org.'s Increased I.Missiona Vision Vision and Desire to Benefit from the Capacity Will Benefit Organization Name: Increase Impact Training Roanoke Primary Contact Name: Primary Contact Email: Secondary Contact Name: Secondary Contact Email: 1. What is your organization's mission? 2. What is your organization's vision? November March May July October 2024 2025 2025 2025 2025 Future ♦ • • • • The Bridge Institute Bus Riders of Roanoke Advocacy Group Busk Roanoke FEDUP House of Breed (Families Exoectin Deliverance Using Prayer) Old SW Historic Gainsboro Preservation District RnntpH KitrhQn nollentive The Hope Center Villa Heights Neighborhood Group November March May July October 2024 2025 2025 2025 2025 Future • • • • • • ., PROGRAMI j .,„_.__--„_.________.____;_ ,. , ,, ,, ... „.,. > p _ „.. ___ ,„0,/,, ,„,,,,, ... :._44.,.. ...„. _,,,,,„ .. . ,......,. h ..,,, • . . , , , . _. A, , ., 4 Cohort & 1 - on -1 � . :-„..-, ,____ _ �ri t. '' 6 .„. ..,. .,,,* ,4.�� M.Meetings ,� . 4 , , - „„ AA November March May July October 2024 2025 2025 2025 2025 Future . • • • • Photo Credit:Andy Morikawa PROGRAMI041 ) Monthly Topics: impact ,, At, ..." , , ,4, Nonprofit Basics ...."1 -�- - Board Governance s ICE , Finances - ,:„_;,•, Storytelling r q . , = : Resource Development November March May July October 2024 2025 2025 2025 2025 Future Photo Credit:Andy Morikawa EXAMPLES OF PRII0 ) Strategic Planning with Board THE FEDOP BRIDGE INSTITUTE Families Expecting Deliverance Using Prayer Revising Mission Statement & Revisiting Bylaws November March May July October 2024 2025 2025 2025 2025 Future ♦ ♦ ♦ ♦ ♦ • EXAMPLES OF PRO1', ______ ..... IRS Application /(:4 ) Ili ri (...."44\ \IIII") F 1023-E placation for Recognition orm 1 lion 501 atio of the internal R (Form Rea.June 2014) Department of the Tre r�n.t .. ial Security numbers on this form as it wi Internal Revenue Servrc '. 102342 and Its separate Instructions, r-- Check this box to at 1 , . pleted Form 1023-EZ Eligibili eligible to apply for ► Ing F nd have read and unc sectiondenti cat ` 101f$441) New Type of Board Part I Identification to Full Name dOrgaruzalio b Address(number.street,a suite)If a P O box,see instructions. c City November March May July October 2024 2025 2025 2025 2025 Future PROGRAMMING CHALLE „,„, 0,, ,,,, ,,, Time Commitment , , a ____ , & rft. ,.. ,,,..c;.,ii„.„ ., i,. . ... , ' : ,.,,,,,, . _. . ,. , , , . , ir,.:,4.,, .. _ _‘ •,.' 4 . .'', Goal Setting , , ,:„..„..,.. ,,,..., , .., ...,Ariza- November March May July October 2024 2025 2025 2025 2025 Future . • . 4 Photo Credit:Andy Morikawa PROGRAMMING CHALLE ._,.., rAA ; Varying stages of ._,..„:1;,t um Ao ,.. 6., �' SMVI p develo ment ,, ,„ ,„. ., ... A Jac. * , ,,„ .. i z.F Need for more time , ,„. . „, , November March May July October 2024 2025 2025 2025 2025 Future • ♦ ♦ • - . • 0 Photo Credit:Andy Morikawa PLANNED 01111 Ille Ten organizations with increased capacity for impact, strengthened connections to other organizations, and enhanced ability to collaborate with the City and others. November March May July October 2024 2025 2025 2025 2025 Fu t re ■ WHERE FROM H Round 2? Ecosystem building takes time and commitment. . . November March May July October 2024 2025 2025 2025 2025 Future QUES'6!4) Brad Stephens bas615©a vt.edu Novembe March May July Octobe r 2025 202 202 r Future 2.1 N 40 00 40 i City Manager's Report Submitted by: Helen Ferguson, Strategic Projects and Grants Manager ROANOKE Office of the City Manager July 21, 2025 Title: Update on Opioid Abatement Funds - 15 minutes Background: An update on the status of our current opioid funds, budget, current projects, and new funding policy to be used locally. Considerations: The City will be instituting a new policy and updating the funding formula for distributing opioid abatement funds. Recommended Action: The recommended actions are listed below and are in the action items. • Acceptance and appropriation of the five-year plan for opioid settlement funds budget • Acceptance and appropriation of 2026 Opioid Settlement funds • Acceptance and appropriation of FY26 VOAA funds Valmarie Turner, City Manager Oploid A b a tement Authority Update and F unding Agenda --. • Background • State Application Process • Awards • Five-Year Budget • City Policy • City Application Process • Next Steps Opioid Abatement Authority Background and State Application iiAh66., hiih,. Process Background • Established by the Virginia General Assembly in 2021 as an independent entity to abate and remediate the opioid epidemic in the Commonwealth • Financial assistance offered through the OAA consists of settlement funds paid to Virginia by prescription opioid manufacturers and companies in the prescription opioid distribution network National Opioid Settlements and Bankruptcies The table and chart below summarize national settlements and bankruptcies in which Virginia is participating, along with the amounts that the OAA has received to date and expects in the future. Payment Status Amount Company Duration to OAA(Dollars) McKinsey 4 years Finalized 13,681,773 Distributors' 18 years Finalized 230,340,573 Janssen 10 years Finalized 53,480,976 Mallinckrodt 2 years Finalized 4,176,031 Allergan 7 years Finalized 26,747,326 Teva 13 years Finalized 48,556,857 Wa!mart 1 year Finalized 33,633,644 CVS 10 years Finalized 59,393,544 Walgreens 15 years Finalized 64,584,259 Endo 10 years Announced 3,950,496 Kroger 11 years Announced 15,450,372 Hikma TBD Announced 1,260,050 Amneal 10 years Announced 1,464,132 Indivior TBD Announced 1,078,000 Purdue" TBD In Mediation TBD Total $557,798,034 • Distributors"include McKesson,Cardinal Health,and Cencora(previously AmerisourceBergen) • In June 2024,the U.S. Supreme Court vacated the bankruptcy court's approval of Purdue's reorganization plan and settlement. Mediation is currentl underwa . Virginia's Settlement Distribution Agreement 35° o deposited to the Opioid Abatement Fund, which is further subdivided as follows. . .. 13% distributed directly to the Commonwealth• OAA Distribution to Distribution to the Cities/Counties 15% Commonwealth 15% OAA Distribution to Cooperating Partnerships Opioid Abatement 35°° Authority Direct Distribution to 55% OAA to State Cities and Counties Agencies 15% 30°'o distributed 10 30% directly to the Cities OAA Unrestricted lied Counties '' 35% Grants to individual cities and counties • "Entitlement Funds" �/� OAA Distribution to • Must apply for these funds Cities/Counties 15% • Application period open now ir � ''isistribution to tammimp Grants to cooperative partnerships of cities/counties ooperating working together on regional efforts Partnerships • Must include at least two cities and/or counties 35% • Competitive 1/1 OAA to State 11111=1111111114 Grants to State Agencies Agencies 15% • Will follow an RFP process • Grant period has not opened yet — aiming for OAA awards in Summer, 2023 Unrestricted 35% OAA Distributions to individual cities and counties • Board can give additional grants above what is described above • Opportunity here for cities and counties to apply for planning grants ,ram, Date l _ OPIOII)ABATEMENT AUTHORITY 7/10/2025 GRANTS MANAGEMENT Locality Roanoke City Estimated Funds Look-Up Tool: Direct Distnbubons OAA Individual Distribution OAA Gold Standard Incentive Focal Year(FYI Non-OAA Projects Awarded I Used as Awarded I Used as • Projected Used as OAA Match I Awarded/Proposed Balance Available Eligible to Receive Match Balance Available Eligible to Receive Match Balance Available Amount 2022 $75,593 44 50 00 50 00 5 75 593 44 $0.00 S0 00 $0.00 $000 $0.00 $0.00 2023 $478.54771 50.00 { 5000 5554.141.15 5173,163.68 $0.00 5173.163.88 $43,290.92 $000 $43,29092 2024 $$90.171 78 $28,133 00 i S0 00 $1,116.179 93 $200,445 87 5202.294 00 $171.315 54 $50,111 47 550.573 00 542,829.39 2025 $22632957 55563300 $000 S1,266,87650 578,056.46 5000 524937201 519,51412 $0.00 $62,34350 2026 $243 205 75 50 00 1f J 50 00 $1.530,082.25 585.640.26 563.713.00 $271.299 27 521.410.07 $0.00 883,753 57 2027 $258 469.68 50 00 j $0.00 $1.788,551 94 591.237.04 $0.00 5362536 31 $22,809.26 50.00 $106.562 83 2028 $196.918 36 50 00 j $0 00 $1 985,470 30 568.668 22 50 00 S431 204 53 $17,167 06 $0 00 5123 729 88 2029 $27598252 S000 $000 52,261,45282 597.65841 5000 552886294 524,414,60 5000 5148.14448 2030 $277,238 23 SO 00 ? $0 00 $2,538.651 05 S98.244.54 S0 00 5627 107 48 $24,561.13 $0.00 5172 706.62 2031 $259,576 19 SO 00 4 SO 00 $2.798.267 24 S91.369.31 50 00 $718 476 79 $22,842.33 SO 00 $196.547 95 2032 8240 888 29 50 00 50 00 53,039.155 53 584.519.08 50 00 5802 995 87 $21,129 77 S0.00 8216 677 72 2033 $221 454 63 5000 S000 S3,260,61016 S77.393.40 $0.00 5880.38927 $19,346.35 50.00 $236.026 07 2034 $169.002 25 50 00 $0.00 53.429,612 41 S60,423.52 $0 00 5940.812.79 $15.105.88 SO CO $251 131 95 2035 $169.00225 SO00 S000 53.598,61467 $60,423.52 5000 51,001.236.30 $15,105.88 5000 8268,23783 t 2036 $169.00225 5000 1 5000 $3.767,61692 560.423.52 $000 81,061,659.82 515.10588 5000 528134370 2037 $14041635 5000 f SO CO $3,908,03327 549.942.02 5000 51,111,601.83 $12,485.50 $000 $293.82921 2038 $14041635 S000 S0.00 84,048.44961 $49.942.02 $0.00 $1,161,543.85 S12.485.50 $0.00 $306,314.71 2039 598.30789 5000 S000 54.14875751 836,04623 5000 $1,197.590.08 $901156 50.00 5315326.27 2040 $0.00 5000 $000 $4,146,75751 $000 5000 51,197,590.06 50.00 $000 5315.326.27 `-_- 2041 $0.00 $0.00 5000 $4.146,757.51 $0.00 $0.00 $1,197,590.08 $000 50.00 8315,326.27 • 2042 $0.00 5000 5000 $4.146,757.51 $0.00 5000 $1.197,590.08 50.00 $0.00 $315,326.27 Total $4.230,523.51 583.766.00 $0.00 S57,574.429.23 S1,483,597.08 $299,007.00 815,283.938.56 5365,899.27 $50.57300 $4,091,774.39 State Application Process • Applications are reviewed by the locality and submitted on the Grants Portal by April 1 . • Applications are reviewed, and technical assistance is given if needed. • Applications are reviewed by the state committee and recommended for approval to the board. • The OAA board approves the recommendations and the funding amounts. • Localities are notified by award letters. IILIIIL Awards FY2025 and FY2026 Awards 2025 Awards—Individual • Blue Ridge Behavioral Healthcare ($86,000) • Certified Peer Recovery Specialist • Marketing for the existing Warm line • Family Services Roanoke Valley ($97,100) • ACEs training for after-school programs • Roanoke City Fire/EMS ($50,000) • Supplies and training for City EMS L‘iiL • Virginia Harm Reduction Coalition ($48,000) • Xylazine test strips and a mass spectrometer 2025 Awards—Coop erative • Restoration Housing ($280,472) • Recovery housing for pregnant and postpartum women • Funding Source • $27,500 Roanoke City Funds (matching) • $27,500 Roanoke County Funds (matching) • $225,472 State Funds • Roanoke Valley Collective Response ($349,741) • Community collaboration, education, and support • Funding Source • $349,741 State Funds 2026 Awards—Individual • Blue Ridge Behavioral Healthcare ($63,713) • Certified Peer Recovery Specialist working within the Sheriff's Office • Year 3 of 5 for available funding • Family Services Roanoke Valley ($97,000) • Roanoke City Schools Teen Outreach Project • New scope • Year 3 of 5 for available funding iiii. 2026 Awards—Coop erative • Four Truths Recovery ($271 ,000) • Pregnant and postpartum women's recovery housing • Funding Source • $58, 100 Roanoke City Funds (matching) • $58, 100 Roanoke County Funds (matching) • $154,800 State Funds • Year 1 of 5 for available funding L.44111L 2026 Awards—Coop erative • Navigator Care Specialist ($168,000) • Navigator Care Specialist in the City of Roanoke, Roanoke County, and the City of Salem. • Funding Source • $28,000 Roanoke City Funds (matching) • $25,000 Roanoke County Funds (matching) • $7,000 Salem City Funds (matching) • $108,000 State Funds • Year 1 of 5 for available funding 2026 Awards --Cooperative • Roanoke Valley Collective Response ($424,573.09) • Community recovery collaboration, education, and support • Funding Source • $25,000 Roanoke City Funds (matching) • $25,000 Roanoke County Funds (matching) • $374,573.09 State Funds • Year 3 of 5 for available funding 2026 Awards—Coop erative • Virginia Harm Reduction Coalition ($100,000) • HIV and Hepatitis C testing enhancements • Funding Source • $24,500 Roanoke City Funds (matching) • $24,500 Roanoke County Funds (matching) • $51 ,00 State Funds • Year 1 of 5 for available funding 2026 Awards—Unrestricted Support Cooperative Partnershipfunds • The Grove on Patterson ($280,472) • Recovery housing for pregnant and postpartum women • Funding Source • $27,500 Roanoke City Funds (matching) • $27,500 Roanoke County Funds (matching) • $225,472 State Funds • Year 2 of 5 for available funding Budget FY2026 to FY2030 Reve fl U es (anticipated) ettlement Funds FY26 FY27 FY28 FY29 FY30 Direct Funds $ 243,205.75 $ 258,469.68 $ 196,918.36 $ 275,982.52 $ 277,238.23 Cumulative (year over year) $ 1,613,848.25 $ 1,872,317.93 $ 2,069,236.29 $ 2,345,218.81 $ 2,622,457.04 Interest $ 48,415.45 $ 56,169.54 $ 62,077.09 $ 70,356.56 $ 78,673.71 Estimated Total Direct $ 1,555,345.75 $ 1,405,330.98 $ 1,134,160.36 $ 962,311.22 $ 811,832.85 Estimated Total Direct w/ Interest $ 1,603,761.20 $ 1,461,500.52 $ 1,196,237.45 $ 1,032,667.79 $ 890,506.56 State Funds OAA Individual $ 85,640.26 $ 91,237.04 $ 68,668.22 $ 97,658.41 $ 98,244.54 OAA Gold Incentive $ 21,410.07 $ 22,809.26 $ 17,167.06 $ 24,414.60 $ 24,561.13 Estimated Total State $ 469,338.85 $ 387,672.15 $ 363,148.43 $ 404,505.44 $ 444,311.11 Estimated Total Revenue $2,024,684.60 $ 1,793,003.13 $ 1,497,308.79 $ 1,366,816.66 $ 1,256,143.96 Expenses (anticipated) -ettlement Funds FY26 FY27 FY28 FY29 FY30 City Staff Position (Direct Funds) $ 153,484.45 $ 158,088.98 $ 162,831.65 $ 167,716.60 $ 172,748.10 Local Projects (Direct Funds) $ 50,000.00 $ 75,000.00 $ 75,000.00 $ 50,000.00 $ 50,000.00 OAA Individual $ - $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 20,000.00 OAA Cooperative Partnerships $ 175,000.00 $ 175,000.00 $ 150,000.00 $ 150,000.00 $ 100,000.00 Unallocated/Contingency (Direct) $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 Anticipated Direct Expenses $ 408,484.45 $ 468,088.98 $ 447,831.65 $ 427,716.60 $ 372,748.10 State Funds OAA Individual (State Funds) $ 160,713.00 $ 90,359.00 $ 70,716.00 $ 70,000.00 $ 70,000.00 OAA Gold Incentive (State Funds) $ 35,000.00 $ 20,000.00 $ 10,000.00 $ 13,000.00 $ 17,000.00 Anticipated State Expenses $ 195,713.00 $ 110,359.00 $ 80,716.00 $ 83,000.00 $ 87,000.00 Anticipated Total Expenses $ 604,197.45 $ 578,447.98 $ 528,547.65 $ 510,716.60 $ 459,748.10 Sumniary Revenue Settlement Funds FY26 FY27 FY28 FY29 FY30 Estimated Total Direct $ 1,555,345.75 $ 1,405,330.98 $ 1,134,160.36 $ 962,311.22 $ 811,832.85 Estimated Total Direct w/ Interest $ 1,603,761.20 $ 1,461,500.52 $ 1,196,237.45 $ 1,032,667.79 $ 890,506.56 State Funds Estimated Total State $ 469,338.85 $ 387,672.15 $ 363,148.43 $ 404,505.44 $ 444,311.11 Estimated Total Revenue $ 2 024,684.60 $ 1,793,003.13 $ 1 497 308.79 $ 1,366 816.66 $ 1 256 143.96 Ex•enses Settlement Funds FY26 FY27 FY28 FY29 FY30 Anticipated Direct Expenses $ 408,484.45 $ 468,088.98 $ 447,831.65 $ 427,716.60 $ 372,748.10 State Funds Anticipated State Expenses $ 195,713.00 $ 110,359.00 $ 80,716.00 $ 83,000.00 $ 87,000.00 Anticipated Total Expenses $ 604,197.45 $ 578,447.98 $ 528,547.65 $ 510,716.60 $ 459,748.10 Net Direct Funds $ 1,146,861.30 $ 937,242.00 $ 686,328.70 $ 534,594.62 $ 439,084.75 Net State Funds $ 273,625.85 $ 277,313.15 $ 282,432.43 $ 321,505.44 $ 357,311.11 Net $ 1,420,487.15 $ 1,214,555.15 $ 968,761.13 $ 856,100.06 $ 796,395.86 Moving Forward City Policy, Applications, and Next 11611ilik Ai411 . Steps 2026 ContingencyFunds • The City will maintain a contingency fund to • Assist with projects that have unexpected costs • Offer one-time funding options that become available after the close of the application process (e.g., matching funds) CityPolicy INIIIINNIIIIIIIIIIIIIIIIIIIIIMMEN • Three funding streams • City Funding • OAA Individual • OAA Cooperative City Policy • Organizations must meet both organizational and programmatic requirements. • Organizations must provide significant, measurable, direct services to residents of the City of Roanoke. • Organizations must be in compliance with all grant funding offered through the City of Roanoke. • Projects must be evidence-based, evidence-informed, or both. • Projects must address one of the nine core abatement strategies or one of the recommendations identified through the RVCR Blueprint for Action. CityApplication Process • Applications will be submitted to the City of Roanoke for all funding opportunities. • All applications will be reviewed by committees that include subject matter experts or a subject matter committee. • Applications will be scored, and those that receive a score of 70 and above (out of 100) will be recommended to Council for the next step of the process. Applications receiving a score lower than 70 will be notified that the application will not move forward. • Applications are either funded or submitted to the state for funding. Next Steps • Additional staff support • Staff will be added to assist with the completion of many of the requirements by the state, including application submission and monitoring. • Website • A grants page will be added to the City website that will hold information on grants available through the City, specifically opioid abatement funds. Next Steps • Review Committee • Review committees will be formed using community members and subject matter experts to create a fair process for rating applications. • Feedback • A process will be developed to provide feedback about grant recipients and the funding process. , �YLF fiQyW ���� tA1 1*4;4 � u 4 FFg �y' 6 yea- j ' p$r r.',e i "r'S n + M 'Sn u^MM1;t$ 5 � i�y yy�� ... gray s;$r,1?4 #A•' ' AtVA'..,,;'H Thank .. Helen Ferguson Strategic Projects and Grants Manager 540-853-6357 Helen.Ferguson@roanokeva.gov IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 21'day of July 2025. No. 43228-072125. A RESOLUTION approving the Five-Year budget for Opioid Settlement funds under the terms of the agreement between the Commonwealth of Virginia and the City of Roanoke, authorizing the City Manager,or designee,to execute on behalf of the City any necessary settlement documents, and dispensing with the second reading of this ordinance by title. BE IT RESOLVED BY the Council of the City of Roanoke that: 1. City Council hereby approves the Five-Year budget for Opioid Settlement funds under the terms of the agreement between the Commonwealth of Virginia and the City of Roanoke as more fully set forth in the City Manager's Report dated July 21, 2025. 2. The City Manager, or designee, is authorized to execute on behalf of the City, in a form approved by the City Attorney, any necessary settlement documents. ATTEST: Ctte 2L City Clerk. (`. J Y` City Manager's Report Submitted by: Helen Ferguson,Strategic Projects and Grants �� Manager ROAN O KE Office of the City Manager July 21, 2025 Title: Approving the Five-year Budget for Opioid Settlement funds. Background: Major opioid settlements have resulted in payments being made to the Commonwealth of Virginia and its localities. The Office of the Attorney General worked with local government attorneys and counsel to craft a Memorandum of Understanding (MOU) describing how to allocate opioid settlements. The agreement includes a formula for distributing the proceeds based on a measure of harm per capita to communities across Virginia. All 133 counties and cities in the Commonwealth signed this MOU and the City of Roanoke receives direct distributions of the opioid settlements based on this formula. The Virginia Opioid Abatement Authority (OAA)was established by the Virginia General Assembly in 2021 as an independent entity to abate and remediate the opioid epidemic in the Commonwealth and is financially supported by the Virginia Opioid Abatement Fund. The OAA distributes individual distributions directly to localities to fund OAA approved projects. If a locality agrees to follow the gold standard in the expenditure of all Opioid Settlement funds, the locality will become eligible for a 25% incentive in increased funding through the OAA. The OAA also offers funds for localities through competitive cooperative partnership grants. These funds are available to the City of Roanoke for use after the approval ofa five-year budget. Considerations: This is a five-year budget that is prepared and adjusted annually to account for incoming funds and unspent funds from previous years. The budget requests the creation of an interest- bearing account to aid in the longevity of the funds. Recommended Action: Approve the funds for the FY26 and authorize the City Manager, or designee, to execute any documents as may be necessary to implement and administer the funds. Valmarie Turner, City Manager Revenues Available Revenues.(Estimates) Settlement Funds FY26 FY27 FY28 FY29 FY30 Estimated Total Direct $ 1,555,345.75 $ 1,405,330.98 $ 1,134,160.36 $ 962,311.22 $ 811,832.85 Estimated Total Direct w/ Interest $ 1,603,761.20 $ 1,461,500.52. $ 1,196,237.45 $ 1,032,667.79 $ 890;506.56 State Funds Estimated Total State $ 469,338.85 . $ 387,672.15 $ 363,148.43 $ 404,505.44 $ 444,311.11 Estimated Total Revenue $ 2,024,684.60 $ 1,793,003.13 $ 1,497,308.79 $ 1,366,816.66 $ 1,256,143.96 Expenses Settlement Funds FY26 FY27 FY28. FY29 FY30 Anticipated Direct Expenses $ 408,484.45 $ 468,088.98 $ 447,831.65' $ 427,716.60 $ 372,748.10 State Funds Anticipated State Expenses $ 195,713.00 $ 110,359.00 $ 80,716.00. $ 83,000.00 '$ 87,000.00 Anticipated Total Expenses $ 604,197.45 $ 5711,447.98 $ 528,547.65 $ 510,716.60 $ 459,748.10 Net Direct Funds $ 1,146,861.30 $: 937,242.00 $ 686,328.70 $ 534,594.62 $ 439,084:75 Net State Funds $ 273,625.85 $ 277,313.15 $ 282,432.43, $ 321,505:44 $ 357,311.11 Net .. $ 1,420,487.15 $ 1,214,555.15 $ 968,761.13 $ 856,100.06 . $ 796,395.86 Revenues Available Revenues(Estimates) Settlement Funds FY20 FY27 FY28 FY29 FY30 Direct Funds i1-�243 Cumulative(year over year) $1.613.848.25 $1.872317.93 $2.089.238.29 $2.345'218.81 $2.823.457.04 |ntanaot $ 48.415.45 $ 50.189.54 $ 62'077.09 $ 70'358.66 $ 78.873.71 r'/� Estimated Total Direct ' ' _81.1,832.85 Estimated Total Direct w/ Interest $1-.603'761.20 $1,461.500.52 $1.188,237.45 $1'032.687.70 $ 890,508.56 State Funds ' OAA|ndividua| --- — D/�\8o|d |ncenUvm 18��- - - -- 17,167.06 --------' - _~- -^____ ^_-__.-�__'___^ ~ ��-_^_ 2~^`_-_-_~ Estimated Total State $ 469.338.85 $ 387'872.15 $ 363.148.43 $ 404.505.44 $ 444,311.11 Estimated Total Revenue $2,024,684.00 $1,793,003'13 $1,497,308'79 $1,366.816'66 $1,256,143.96 Expenses Settlement Funds FY26 FY27 FY28 FY29 FY30 City Staff Position (Direct Funds) $153,484.45 $158,088.98 $162,831.65 $167,716.60 $172,748.10 Local Projects (Direct Funds) $ 50,000.00 $ 75,000.00 $ 75,000.00 $ 50,000.00 $ 50,000.00 OAA Individual $ - $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 20,000.00 OAA Cooperative Partnerships $175,000.00 $175,000.00 $150,000.00 $150,000.00 $100,000.00 Unallocated/Contingency(Direct) $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 Anticipated Direct Expenses ;$408,484.45 $468 088.98 !$447,831 65 $427,716.60^_$372,748 10 1 State Funds OAA Individual (State Funds) ( $160,713.00 $ 90,359.00 $ 70,716.00 $ 70,000.00 $ 70,000.00 OAA Gold Incentive (State Funds); $: '35,000.00 $ 20,000.00 $. 10,000.00 $ 13,000.00 $ `11,000.00 Anticipated State Expenses $195,713.00 $110,359.00 $ 80,716.00 $ 83,000.00 $ 87,000.00 Anticipated Total Expenses $604,197.45 $578,447.98 $528,547.65 $510,716.60 $459,748.10 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July 2025. No. 43229-072125. AN ORDINANCE to accept and appropriate 2026 Opioid Settlement Funds received by the City of Roanoke from nationwide settlements in the amount of$215,411.36 to support community- based opioid abuse prevention, treatment, and recovery efforts; appropriating 2026 Opioid Settlement Funds detailed more fully infra; as well as authorizing the execution, and filing of appropriate documents to obtain and utilize such funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts 2026 Opioid Settlement Funds in the amount of $215,411.36,with no local match,to support community-based opioid abuse prevention,treatment, and recovery efforts, as further described in the City Manager's Report dated July 21, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain and utilize such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. 4. The following sections of the 2025-2026 Funds Appropriations be,and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Program Activities 235-3111-0000-52066-400009 $ 215,411 Revenues: Outside Third Parties— Nationwide Settlements 235-3111-0000-40125-400009 $ 215,411 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: C40.1-11-itt' - City Clerk. -v City Manager's Report �MIN' Submitted by: Helen Ferguson, Strategic Projects and Grants Manager ROANOKE Office of the City Manager July 21, 2025 Title: Acceptance and Appropriation of 2026 Opioid Settlement Funds. Background: The City of Roanoke has received settlement distributions from nationwide settlements: Kroger, Allergan Public Global Opioid Settlement Agreement, Teva Global Opioid Settlement Agreement, and CVS Settlement Agreement that helped to fuel the opioid epidemic. Through the settlement agreement, the City of Roanoke received $215,411.36. This settlement acknowledges the pain and loss experienced by local residents and families, acknowledges the role of first responders, and other local government resources deployed during the opioid epidemic. At least half of the funds must be spent on community-based opioid abuse prevention, treatment, and recovery efforts. Considerations: City Council action is required to appropriate the settlement funds awarded from the distributors and manufacturer in the amount of$215,411.36 for the City of Roanoke. Recommended Action: Authorize the.City Attorney, or designee, to accept the settlement under the terms of the agreement between the state and the City of Roanoke. Adopt the accompanying budget ordinance to establish revenue estimates in the Grant Fund for$215,411.36 and into expenditure accounts specifically for opioid settlements. Angela O'Brien, Deputy City Manager 1 Natbonal Opoi'd'Settl`ements DISTRIBUTOR YEARS PAYMENT ALLOCATION VIRGINIA. .. (As of523125) TABLET-YEAR-.5 SUMMARY' .. TotalPayment5 Payments'to State Backstop Held'by and Subdivisions Administrator A. Exhibit M Total(Maximum) S23,772,806.68 I- Base S13,763,203.87 . . 2- Incentives A.B&C(Maximum) 510;009;602-81 ' (a) Incentive A[Qualified] SI0,009,602.81 (13) Incentive B(Up to 62.5°6 of Incentive A) S0.00 IN/Al - (c) Incentive C(Up to 37.5%of Incentive A) SO-00 [N/Al 3. Incentive D(Not Applied Until Payment 6) S0.00 , 4 Section XIII.B Offset Relating to Incentive A 50.00 -AAl . (a) Payments 1 and 2 Incentive A Issued - N/A - ' (b) Payments 1 and 2 Incentives B and C Due N/A 5. Additional Restitution 50.00 ,. B. Total Allocation S23,772,806.68 Virginia Opioid Abatement Fund and Settlement Allocation C. Allocation Method Memorandum of Understanding 1. 15%to the Commonwealth of Virginia("Commonwealth Share") S3,565,921.00 53,56592L00 , ' 2 70%to the Virginia Opioid Abatement Fund and to other Approved SI6,640:964.72 abatement-Purposes("Opioid Abatement Share") . (a) 55°6 paid to Viri-nmia Opioid Abatement Fund S13,075,043.72 S13,075,043.72 15°6 paid to Participating Political Subdivisions("Direct Subdivision • ro) Abatement Share') 53;565 921.00 (1) Less:25°6 to Deficiency Fund (S891,480.25) S891.480.25 (2) Net Direct Subdivision?.batement Share Paid to Subdivisions S2.674,440.75 S2,674,440.75 3. 15%to the Participating Political Subdivisions("Subdivision Share") S3_565,920.96 . (a) Less:25%to Deficiency Fund (S891,480.25) S891,480.25 • Net Subdivision Share Paid to Subdivisions 52,674,440.71 S2 674 440.71 I TABLE 2:ALLOCATION TO SUBDIVISIONS .. - . -- - - . Lawsuits Subdivision Allocation Percentage Total Payment.5 I'I '-�tin � _.��Qt Lawsuits-Docket Numbers) Latvsnrtc-Lansnct Subdrvtaoa Jurisitiction(s) Status(es)1. Accomack County 0.3480034800348% S18,614.29 Yes NDOH 1:19-op-45 715-DAP i iamissed 2. Albemarle County 0.8630086300863% S46,16131 No . 3. Alexandria City 1.1620116201162% S62,154.62 Yes NDOH 1:19-op-45246-D•1P Dismissed 4. Alleghanv County 0.2130021300213% S11393.23 Yes NDOH 1:19-op-45700-DAP Diunissed 5. Amelia County 0.1000010000100% S5348.93 No - 6. Amherst County 0.2990029900299% S1599332 Yes NDOH 1:20-op-45046-DAP Dismissed 7. Appomattox County 0.1330013300133% S7,114.08 No 3. Arlington County 13780137801378% S73,708.32 Yes NDOH,NDOH 1:21-op-45078-DAP,120-op-45156 Dismissed,Dismissed 9. Augusta County 0.8350083500835% 544.663.61 No 10. Bath County 0.03 7 0003 700037% S1,979.11 No 11. Bedford County 0.7770077700777% S4136112 No 12. Bland County 0-1470014700147% S7,862.93 Yes NDOH 1:18-op-46065-DAP Dismissed 13. Botetourt County 0.3620036200362% S19363.14 Yes NDOH 1:20-op-45064-D.AP Dismissed 14. Bristol City 0.4340043400434% S23,21438 Yes NDOH 1:19-op-15719-DAP Dismissed 15. Brunswick County 0-1070010700107°6 S5,723.36 No 16. Buchanan County 0.9290092900929°,6 S49,691.61 Yes NDOH 1:19-op-i5253-DAP Dismissed 17. Buckingham Count- 0.1270012700127% $6,793.15 No . - 18. Buena Vista City 0.0780007800078% S4,172.17 Yes NDOH 1:20-op-45159-D.AP Dismissed 19. Campbell County 0A560045600456% S24,391.14 No 20. Caroline County 03 1 8003 18 003 1 8% S17,009.61 No • - 21. Carroll County 0.4400044000440% 52353531 Yes NDOH 1:18-op-46068-DAP Dismissed 22. Charles City County 0.0730007300073% 53904.72 No 23. Charlotte County 0.1380013800138% S738L53 Yes NDOH 1:19-op-45851-DAP Dismissed 24. Charlottesville City- 0.4630046300463% S24,765.57 No 25. Chesapeake City 2.9120291202912% S155.760.99 Yes NDOH 1:19-op-45712-DAP Dossed 26. Chesterfield County- 4.0880408804088% S218,664.46 Yes NDOH 1:20-op-45173-DAP Dismissed 27. Clarke County 0.1250012500125% S6,686.17 No . 28. Colonial Heights City 0.2830028300283% $15,137.49 No . ' .. ' . 29. Covington City 0.1000010000100% 55348.93 Yes NDOH 1:19-op-45799-DAP Dismissed 30. Craig County 0.0700007000070% S3,744.25 No . - 31. Culpeper Count: 0.7900079000790% S42,25659 Yes NDOH 1:19-0p-15849-D.AP Dismissed 32. Cumberland County 0.1000010000100% S5,348.93 Yes NDOH 1:19-op-46153-DAP Dismissed 33. Damille City 0.6370063700637% S34,072.72 Yes N-DOH 1:19-op-45730-DAP Dismissed 34. Dickenson County 0.948009480094-8% S50,707.90 Yes NDOH 1:19-op-45252-DAP Dismissed 35. Dinviddie Comity 0.1960019600196% SI0,48391 Yes NDOH 120-op-45291-DAP Dismissed 36. Emporia City 0.0500005000050% 52,674.47 Yea NDOH 1:19-op-46350-DAP Dismissed 37. Essex County. 0.1010010100101% 55,402.42 No 38.'Fairfax City 0.2690026900269% S14388.64 Yes NDOH 1:20-op-45177-DAP Dismissed 39. Fairfa County 8.6720867208672% S463,859.64 Yes NDOH 1:19-op-45766-DAP Dismissed 40. Falls Church City 0.1020010200102% S5,455.91 No - ' 41- Fauquier County 1.2100121001210°6 S64,722.11 Yes NDOH 1:19-op-15686-DAP Dismissed 42. Floyd County 0.1820018200132% S9,735.06 Yes NDOH 1:19-op-45698-DAP Dismissed 43. Fluvanna County 01940019400194% S1037693 No - - - - 44. Freetctin City 0.0790007900079% S4,225.66 No - . 45. Franklin Count- 09540095400954% 551.028.84 Yes NDOH 1:19-op-45701-DAP Disused 46. Frederick Count- 1.2770127701277% S6830590 Yea NDOH 120-op-45233-DAP Dismissed 47. Fredericksburg City 0.5240052400524% S28,028.42 Yes NDOH 1:19-op-45898-DAP Dismissed 48. Galax Cit• 0.1390013900139% S7,435.02 Yes NDOH 1:19-op-45243-DAP Dismissed 49. Giles County 0.4090040900409% S21.877.14 Yes NDOH 1:19-op-45236-D.AP Dismissed 50. Gloucester County 0-4240042400424% S22,679.48 No - 51. Goochland County 0_2250022500225% S12,035.10 Yes NDOH 120-op-45175-DAP Dismissed 52. Grayson County 0.2240022400224% S11981.61 Yes NDOH 1:18-op-46069-DAP Dismissed 53. Greene County 0.1780017800178% S9,521.10 No ... - 54. Greenville Counts' 0.1240012400124% S6,632.68 Yes NDOH 1:19-op-45848-DAP Dismissed 55. Halifax County 03530035300353% S18,881.74 Yes NDOH 1:19-op-45692-DAP Dismissed 56. Hampton City 1.5380153801538% S82,266.62 No 57. Hanover County 1.0790107901079% S57,715.01 No 58. Harrisonburg City 0.5230052300523% $2797493 No - t ---4 -1 t{. r r National^Opioi`d Settlements llonwNCIttuiN 4"' �.. .C. 1._ DISTRIBUTOR YEARS PAYMENT ALIA:CATION TO VIRGINIA (As of 5123125), 59. Henrico County 4.473044730.1473% 5239,257.86 Yes \DOH 1:20-op-45172-DAP Dismissed 60. Henry County 1.2200122001220% S65,257.01 Yes NDOH 1:19-op-45245-DAP Dismissed 61. Hiehlaod County 0.02300023000239E S1,230.26 No : - - 62. Hopewell City 03440034400344°E S18,40034 Yes NDOH 1:19-op-45433-DAP Dismissed 63. Isle Of Wight County 03 5 6003 5 600356% S19,042.21 Yes \DOH 1:20-op_45145-DAP Dismissed 64. James City County 0.6120061200612% 532,735.48 No ,,, -" ... 65. King And Queen Count; 0.0720007200072% S3,851.23 Yes NDOH 1:20-op-45138-DAP Dismissed 66. King Ceo,ce County 03060030600306% S16367.74 No • , - 67. King Willi"esCount: 0.1780017800178% S9,521.10 No - 68. Lancaster County 0.1350013500135% S7,22L06 No 69. Lee County 0.5560055600556% 529,740.08 Yes 2DOH 1:19-op-45251-DAP Dismissed 70. Lexington City 0.0930009300093% S4,97451 Yes NDOH 1:19-op-45693-DAP Dismissed 71. LoudounCounty 2.5670256702567% S137,307.16 Yes \DOH 1:19-op-45842-D.AP Dismissed 72. Louisa County 0.4490044900449% S24,016.72 Yes NDOH 1:19-op-45720-DAP Dismissed 73. Lunenbure Count:- 0.0880003800088% S4,707.06 No ' 74. L:nchbure City 0.8160081600816% S43,64731 No 75. Madison County 0_1630016300163% S8,718.76 Yes NDOH 1:19-op-45702-DAP Dismissed 76. Manassas City 0A520045200452% S24,177.19 No ` . - 77. Mann,-a-Park City 0.0950009500095% 55,081.49 No 78. Martinsville City 0.4940049400494% S26,423.74 Yes VA Martinsville City CLI3-000240-00 - Dismissed 79. Mathews County 0.0880008800088% S4,707.06 No 80. Mecklenburg County 0.3440034400344% S18,40034 Yes NDOH 1:20-op45174-DAP Dismissed 81. MiddlesexCountrr 0_1030010800108% S5,776.85 No ' ` 82. MonttrommyCounty 1_2050120501205% 564.454.67 Yes NDOH 1:19-op-45234-DAP Dismissed 83. Nelson County0.1470014700147% S7,862.93 No. - -. . .- . - . .. .. 34. New Kent Count 0.1560015600156% 5834434 No 35. Newport News City 20470204702047% S109,492.70 No - - 86. Norfolk City 3.3880338803388% S181.221.92 Yes \DOH 1:19-cp-45926-DAP Dismissed 87. Northampton Count 0.1220012200122% S6,525.70 Yes ND OH 1:20-op-45144-D-AP Dismissed 88. Northumberland County 0.1290012900129% S6,900.13 Yes NDOH 1:19-op-45688-DAP Dismissed 89. Norton City 0.1100011000110% S5,883.83 Yes NDOH 1:19-op-45249-DAP Dismissed 90. NottowayCounty 0.13300133001339E S7,114.08 No '-•' ' . . ' 91. Orange County 0.6380063800638% S34,126.21 No - 92. Page County 0.4100041000410% 521.930.63 Yes NDOH 1:19-op-45275-DAP Dismissed 93. Patrick Count' 03290032900329% S17,598.00 Yes NDOH 1:19-op-46149-DAP Dismissed 94. Petersburg City 0.3950039500395% S21.128.29 No 95. Pitts,t:ania County 0.7500075000750% S40,117.01 Yes \DOH 1:19-op-45247-DAP Dismissed 96. Poquoson City 0.1860018600186% 59949.02 No -- •• 97. Portsmouth City 1.9370193701937% S103,608.87 Yes NDOH 1:19-op45856-D-AP Dismissed 98. Poschatan Count- 0_2620026200262% 514.014.21 No 99. Prince Edward County 0.1900019000190% S10,16298 No 100.Prince George County 03 5 1 003 5 1003 5 1% S18,774.76 Yes NDOH 1:19-op-45929-D.AP Dismissed 101.Prince Wham County 3.5560355603556°% S190,208.13 Yes NDOH 1:19-op-45687-DAP Dismissed 102.Pulaski County 1.0610106101061% S56,752.20 Yes NDOH 1:18-op-46076-DAP Dismissed 103.Radford City 0.2470024700247% S13,211.87 Yes 'NDOH 1:19-op-46154-DAP Mums' ed 104.Rappahannock County 0.0910009100091°E S4,867.53 No - , 105.Richmond City 422504225042259E S22599250 Yes \DOH 1:19-op-45546-DAP Dismiised 106.Richmond County 0.0840003400084% S4,493.11 Yes NDOH 1:19-op-45993-DAP Dismissed 11 0 Ros®okr tE'� - - - - Illelliallialli a 1I6S90ISa901,859_$ $999$3617 11111WaIMINE\DOH 1:19-op-45696-D-AP Dismissed 108.Roanoke County 1.4930149801498% S80,127.05 Yes NDOH 1:19-op-45695-DAP Dismissed 109.Rockbridge County 0.2350023500235% S12,570.00 Yes NDOH 1:19-op-45694-DAP Dismissed 110,Rockingham County 0.6140061400614% 532,842.46 No - 111.Russell County 1.0640106401064% S56912.67 Yes \DOH 1:18-op-16073-DAP Dismissed 112. Salem City 0.7860073600786% S42,042.63 Yes \DOH 1:19-op-45697-DAP Dismissed 113. Scott County 0.4210042100421% S22,519.02 Yes \DOH 1:18-op-46074-DAP Dismissed 114.Shenandoah Count- 0.660906,6000660% S3530297 Yes NDOH 1:19-op-46150-D•1P Dismissed 115.SnwthCounty 0.5920059200592% S31,665.70 Yes NDOH 1:18-op-46077-DAP Dismissed 116.Southampton County 0.1370013700137% S7328.04 No - - , , . :.:: 117.Spots♦l ania County 14170141701417% S75,794.41 No . 118.Stafford Count- 1.4430144301443% S77,185.13 Yes \DOH - 1:20-op-45178-DAP Dismissed 119.Staunton City 0.4400044000440% $23,535.31 No .. . . _ y , , 120.Suffolk City 0.7100071000710.i6 S37,977.44 No , 121.SunvCounty 0.0580005800058% S3,10238 No . . . -. , 122.Sussex County 0.0810008100081% S4332.64 No ". 123.Tazewell County 1.6060160601606% S8590390 Yes \DOH 1:18-op-46167-DAP Dismissed 124.Virginia Beach City 4.8590485904859°% S259904.75 Yes \DOH 1:18-op-46137-DAP Dismissed 125.Warren County 0.7660076600766% S40972.84 Yes \DOH 1:19-op-45993-DAP Dismissed 126.Washington County 0.9960099600996% S53,27539 Yes NDOH 1:19-op-45254-DAP Dismissed 127.Waynesboro City 0.3 63 003 63 003 63 9.E S19,416.63 Yes \DOH 1:19-op-46152-DAP Dismissed 128.Westmoreland County 02230022300223% S11928.13 Yes \DOH 1:19-op-45993-DAP Dismissed 129.W ill4 msburg City - 0.0360003600086% 54,600.08 No . . .• .. . - 130.Winchester City 0.6490064900649% 534,714.59 Yes NDOH 1:20-op-45176-DAP Dismissed 131.Wise County 1.7560175601756% S93,927.30 Yes NDOH 1:19-op-45907-DAP Dismissed 132.Withe County 0.6420064200642% S34340.16 Yes NDOH 1:13-op-46072-DAP Dismissed 133.York County 0.5610056100561% S30,007.5.3 No - .. ..-. - - 134. TOTALS 100.000000000000% 85348,881.46 . . . National Qpioid Settlements .11_7►.1 PAYMENT ALLOCAZONS TO VIRGINIA (As of 6126125) State(Subdivision CVS Payment 3 AIlergru Payment 3 Teva Payment 3 TOTAL 1. Virginia S8,721,942.54 $5,012,927.63 $4,962,518.15 518,697,338.32 2. Backstop Held by Administrator $553,676.12 S521,100.72 S512,562.66 S1,587,339.50 3. AccomackCounty S10,918.60 $5,440.35 $5,351.21 S21,710.16 4. Albemarle County S27,076.88 $13,491.43 $13,270.38 553,838.69 5. Alexandria City S36,458.09 $18,165.75 $17,868.11 S72,491.95 6. Alleghany County S6,682.94 S3,329.87 $3,275.31 S13,288.12 7. Amelia County S3,137.53 $1,563.32 $1,537.70 $6,238.55 _8. Amherst County S9,381.21 S4,674.32 $4,597.73 S18,653 26 9. Appomattox County S4,172.91 S2,079.21 $2,045.15 S8,29727 10. Arlington County 543,235.16 $21,542.52 $21,189.55 585,967.23 11. Augusta County S26,198.37 $13,053.70 $12,839.82 S52,091.89 12. Bath County S1,160.89 $578.43 S568.95 S2,308.27 13. Bedford County S24:378.60 $12,146.98 $11,947.96 S48,473.54 14. Bland County S4,612.17 52,293.08 $2,260.42 S9,170.67 15. Botetourt County S11,357.86 S5,659.21 $5,566.49 S22,583.56 16. Bristol City S13,616.88 S6,784.80 $6,673.63 S27,075.31 17. Brunsnick County S3,357.I6 S1,672.75 $1,645.34 S6,675.25 18. Buchanan County S29,147.65 $14,523.22 $14,285.26 S57,956.13 19. Buckingham County S3,984.66 S1,985.41 $1,952.88 S7,922.95 20. Buena Vista City 52,447.27 S1,219.39 $1,199.41 S4,866.07 21. Campbell County S14,307.13 S7,128.73 $7,011.93 S28,447.79 _22. Caroline County S9,977.34 S4,971.35 $4,889.90 S19,838.59 23. Carroll County S13,805.13 S6,878.60 $6,765.89 S27,449.62 24. Charles City County S2,290.40 S 1,141.22 $1,122.52 S4,554.14 25. Charlotte County S4,329.79 S2,157.38 $2,122.03 S8,60920 _26. Charlottesville City S14,526.76 S7,238.16 $7,119.57 323,834.49 27. Chesapeake City S91,364.86 $45,523.81 $44,777.92 S181,666.59 28. Chesterfield County $128,262.20 $63,908.43 $62,861.31 S255,031.94 29. Clarke County S3,921.91 S1,954.15 $1,922.13 $7,798.19 30. Colonial Heights City S8,879.21 S4,424.19 $4,351.70 S17,655.10 31. Covington City S3,137.53 S1,563,32 $1,537.70 S6,238.55 32. Craig County S2,196.27 SI,094.32 $1,076.39 S4,366.98 33. Culpeper County 524,786.48 $12,350.21 $12,147.86 349,284.55 34. Cumberland County S3,137.53 S1,563.32 $1,537.70 S6,238.55 35. Danville City S19,986.06 59,958.33 $9,795.17 S39,739.56 36. Dickenson County S29,743.78 $14,820.25 $14,577.43 S59,141.46 37 Dimviddie County S6,149.56 S3,064.10 $3,013.90 S12,227.56 38. Emporia City S1,568.76 $781.66 S768.85 S3,119 27 39. Essex County S3,168.90 S1,578.95 $1,553.08 S6,300.93 40. Fairfax City S8,439.95 S4,205.32 $4,136.42 S16,781.69 41. Fairfax County $272,086.55 S135,570.92 S133,349.64 S541,007.11 42. Falls Church City S3,200.28 S 1,594.53 $1,568.46 S6,363.32 43. Fauquier County S37,964.11 $18,916.15 $18,606.21 S75,486.47 44. Floyd County S5,710.30 S2,845.24 $2,798.62 S11,354.16 45. Fluvanua County . S6,086.81 S3,032.84 $2,983.14 S12,102.79 46. Franklin City 52,478.65 S1,235.02 $1,214.79 54,928.46 47. Franklin County S29,932.03 $14,914.05 $14,669.69 S59,515.77 48. Frederick County S40,066.25 $19,963.57 $19,636.47 S79,666.29 49. Fredericksburg City S 16,440.65 S8,191.79 S8,05757 S32,690.01 50. Galax City S4,361.17 S2,173.01 $2,137.41 S8,671.59 51. Giles County S12,832.50 S6,393.97 $6,289.21 S25,515.68 52. Gloucester County S13,303.12 S6,628.47 $6,519.86 S26,451.45 53. Gonrhland County S7,059.44 S3,517.47 $3,459.83 S14,036.74 54. Grayson County $7,028.07 S3,501.83 $3,444.46 S13,974.36 55. Greene County S5,584.80 S2,782.71 $2,737.11 S11,104.62 56. Greenville County 53,890.54 S1,938.51 $1,906.75 S7,735.80 57. Halifax County $11,075.48 55,518.51 $5,428.09 S22,022.08 _58. Hampton City S48.255.20 $24,043.33 $23,649.88 S95,948.91 59. Hanover County 533,853.94 $16,868.20 $16,591.82 S67,313.96 60. Harrisonburg City S16,409.28 58,176.15 $8,042.19 S32,627.62 61. Henrico County $140,341.69 $69,927.21 $68,781.47 S279,050.37 62. Henry County $38,277.86 $19,072.48 $18,759.98 S76,110.32 63. Highland County $721.63 $359.56 S353.67 $1,434.86 64. Hopewell City S10,793.10 S5,377.81 $5,289.70 S21,460.61 65. Isle Of Wight County S11,169.60 S5,565.41 $5,474.22 S22,209.23 66. James City County S19,201.68 S9,567.50 $9,410.74 338,179.92 67. King And Queen County S2,259.02 S1,125.59 $1,107.15 $4,491.76 68. King George County $9,600.84 S4,783.75 $4,705.37 S19,089.96 _69. King William County 55,584.80 32,782.71 $2,737.11 S11,104.62 70. Lancaster County S4,235.66 S2,110.48 $2,075.90 33,422.04 71. Lee County S17,444.66 S8,692.05 $8,549.63 S34,686.34 72. Lexington City S2,917.90 S1,453.89 $1.430.06 S5,801.85 73. Loudoun County 380,540.38 $40,130.37 $39,472.85 S160,143.60 74. Louisa County S14,087.51 S7,019.30 $6,904.29 S28,011.10 75. Lunenburg County S2,761.03 S1,375.72 $1,353.18 $5,489.93 76. Lynchburg City S25,602.24 $12,756.67 $12,547.66 S50,906.57 77. Madison County S5,114.17 $2,548.21 $2,506.46 S10,168.84 78. Manassas City $14,181.63 S7,066.20 $6,950.42 S28,198 25 79. Manassas Park City S2,980.65 S1,485.15 $1,460.82 S5,926.62 30. Martinsville City S15,499.40 S7,722.79 $7,596.25 S30,818.44 81. Mathews County S2,761.03 $1,375.72 $1,353.18 S5,489.93 82. Mecklenburg County S10,793.10 S5,377.81 $5289.70 S21,460.61 83. Middlesex County S3,388.53 S1,688.38 $1,660.72 $6,737.63 84. Montgomery County S37,807.23 $18,837.98 $18,529.33 S75,174.54 85. Nelson County S4,612.17 S2,298.03 $2,260.42 S9,170.67 86. New Kent County 34,894.55 S2,438.78 $2,398.82 S9,732.15 87. Newport News City S64,22523 $32,001.12 $31,476.79 S127,703.14 88. Norfolk City $106,299.50 $52,965.21 $52,097.39 S211,362.10 89. Northampton County S3,827.79 $1,907.25 $1,876.00 $7,611.04 90. Northumberland County S4,047.41 $2,016.68 $1,983.64 S8,047.73 91. Norton City S3,451.28 S1,719.65 $1,691.47 S6,862.40 92. Nottoway County S4,172.91 S2,079.21 $2,045.15 S8,297.27 93. Orange County S20.017.44 59,973.97 $9,810.55 339,801.96 94. Page County S12,363.87 S6,409.60 $6,304.58 S25,578.05 95. Patrick County S10,322.47 S5,143.32 $5,059.04 S20,524.83 96. Petersburg City S12,393.24 S6,175.11 $6,073.93 S24,642.28 97. Pitt.sylvania County S23,531.47 $11,724.88 $11,532.78 S46,789.13 98. Poquoson City S5,335.80 S2,907.77 $2,860.13 S11,603.70 99. Portsmouth City S60,773.94 $30,231.47 $29,785.31 S120,840.72 100. Powhatan County S8,220.33 'S4,095.89 $4,028.78 S16,345.00 - 101. Prince Edward County S5,96131 S2,970.30 $2,921.64 S11,853.25 102. Prince George County S11,012.73 S5,487.25 $5,397.34 S21,897.32 103. Prince William County $111,570.55 $55,591.58 $54,680.73 S221,842.86 104. Pulaski County S33,289.19 $16,586.80 $16,315.03 S66,191.02 105. Radford City S7,749.70 S3,861.39 $3,798.13 S15,409.22 106. Rappahannock County S2,855.15 SI,422.62 $1,399.31 S5,677.08 107. Richmond City $132,560.62 $65,050.18 $64,967.97 S263,578.77 108. Richmond County S2,635.52 $1,313.19 $1,291.67 S5,24038 LJRoanok''gC" O326r6*f $l9?o'Eiw2 f8 $2S"?5P(91 $SAT-97,4Tb[i 110. Roanoke County S47,000.19 $23,418.50 $23,034.80 S93,453.49 111. Rockbridge County S7,373.19 S3,673.30 $3,613.60 S14,660.59 112. Rockingham County S19,264.43 39,593.77 $9,441.50 S38,304.70 113. Russell County S33,383.31 $16,633.70 $16,361.16 S66,378.17 114. Salem City S24,660.98 $12,287.68 $12,086.35 S49,035.01 115. Scott County S13,209.00 S6,581.57 $6,473.73 S26,264.30 116. Shenandoah County S20,707.69 $10,317.90 $10,148.84 S41,174.43 117. Smyth County S18,574.17 S9,254.84 $9,103.20 S36,932.21 118. Southampton County S4,298.42 S2,141.75 $2,106.65 S3,546.82 119. Spotsylcania County S44,458.79 $22,152.21 $21,789.26 S88,400 26 120. Stafford County S45,274.55 $22,558.68 $22,189.06 S90,022.29 121. Staunton City 313,805.13 S6,878.60 $6,765.89 S27,449.62 122. Suffolk City S22,276.46 $11 099.56 $10,917.69 S44,293.71 123. Sorry County S1,819.77 $906.72 S891.87 S3,618.36 _124. Sussex County S2,541.40 S1,266.29 $1,245.54 85,053.23 125. Tazewell County S50,388.72 $25,106.88 $24,695.52 S100,191.12 126. Virginia Beach City $152,452.55 $75,961.61 $74,717.01 S303,131.17 127. Warren County 324,033.48 $11975.01 $11,778.81 S47,787.30 128. Washington County S31,249.79 $15,570.65 $15,315.53 S62,135.97 129. Waynesboro City S11,38923 S5,674.84 $5,531.86 S22,645.93 130. Westmoreland County S6,996.69 S3,486.20 $3,429.08 S13,911.97 131. Wi11iamcburgCity S2,698.28 S1,344.45 $1,322.42 S5,365.15 132. Winchester City S20,362.57 $10,145.93 $9,979.69 S40,488.19 133. Wise County S55,095.02 $27,451.86 $27,002.07 S109,548.95 134. Wythe County S20,142.94 $10,036.50 $9,872.06 S40,051.50 135. York County S17,601.54 S8,770.21 $8,626.52 S34,998.27 136. TOTALS S12,413,116.68 S7,097,330.54 57,012,768.79 S26,523,216.01 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21'day of July 2025. No. 43230-072125. AN ORDINANCE to accept and appropriate Virginia Opioid Abatement Authority funds for FY26 in the amount of$1,242,311 with a match from the City in the amount of$163,100 and a match from other localities in the amount of $167,100 for total funding in the amount of $1,572,511;appropriating 2026 Opioid Settlement Funds detailed more fully infra, and authorizing the City Manager, or designee, to execute any documents necessary to accept such funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts Virginia Opioid Abatement Authority funds for FY26 in the amount of$1,242,311,with a match from the City in the amount of$163,100, for total funding in the amount of $1,572,511, from payments divided from opioid settlement funds to support opioid abatement projects throughout Roanoke, as further described in the City Manager's Report dated July 21, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain and utilize such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. 4. The following sections of the 2025-2026 Funds Appropriations be,and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Program Activities 235-1211-0000-52066-400125 $ 913,845 Program Activities 235-1211-0000-52066-400009 63,713 Revenues: State Revenues—Virginia Opioid Abatement Authority 235-1211-0000-40122-400125 $ 913,845 State Revenues—Virginia Opioid Abatement Authority 235-1211-0000-40122-400009 63,713 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. • • — ,;'Y City Manager's Report �� Submitted by: Helen Ferguson, Strategic Projects and Grants Manager ROAN O KE Office of the City Manager July 21, 2025 Title: Acceptance and Appropriation of FY26 Virginia Opioid Abatement Authority Funds. Background: Major opioid settlements have resulted in payments flowing to Virginia. The first was from McKinsey, a consulting and marketing company, for just under $12 million, which is now provided in the Opioid Abatement Fund. The second settlement was part of a nationwide agreement worth $26 billion with three wholesale distributors of prescription opioid medications (McKesson, Cardinal Health, and AmerisourceBergen).The third was with opioid manufacturer Janssen Pharmaceutical. The Office of the Attorney General collaborated with local government attorneys and counsel to create an MOU outlining how to distribute opioid settlement funds. The agreement includes a formula for sharing the proceeds based on a measure of harm per capita to communities. throughout the state of Virginia. All 133 counties and cities in the Commonwealth are participating. The.Opioid Abatement Authority (OAA) was established by the Virginia General Assembly in 2021 as an independent entity to abate and remediate the opioid epidemic in the Commonwealth and is financially supported by the Virginia Opioid Abatement Fund. The OAA offers grants for localities and cooperative partnerships. The City of Roanoke has agreed to follow the gold standard in the expenditure of all Opioid Settlement funds, which allows the city to be eligible for a 25% incentive and increase funding for local grants through the OAA. Considerations: The City submitted applications for individual and cooperative agreement funding for the FY26 funding cycle. The organizations listed were awarded grants from the state. Organization Type of City Direct Other Locality State Total Application Funding Funding Funding Blue Ridge Individual— $0 $0 -$63,713 $63,713 Behavioral Renewal Healthcare • Family Services of Individual--- $0 $0 $97,000 $97,000* Roanoke Valley Renewal Roanoke Valley Collaborative- $25,000 $25,000 $542,326 $592,326* Collective Renewal Response The Twelve Collaborative- $27,500 $27,500 $225,472 $280,472 Foundation Renewal (Restoration Housing Four Truths Collaborative- $58,100 $58,100 $154,800 $271,000 Recovery Renewal Navigator Care Collaborative- $28,000 $32,000 $108,000 $168,000 Specialist New Virginia Harm Collaborative- $24,500 $24,500 $51,000 $100,000 Reduction New Coalition Total $163,100 $167,100 $1,242,311 $1,572,511 *Includes carry-over funding. Recommended Action: Accept and appropriate the Virginia Opioid Abatement Authority funds for FY26 and authorize the City Manager, or designee, to execute any required agreements or documents—such documents to be approved as to form by the City Attorney. Angela O'Brien, Deputy City Manager ATTACHMENT A—OAA GRANTS COMMITTEE—JUNE 5,2025 oelem"i40% VIRGINIA OPIOID ABATEMENT AUTHORITY SUMMARY OF RECOMMENDATIONS FOR AWARDS TO CITIES AND COUNTIES FOR PERFORMANCE PERIOD (PP) 2026 701 East Franklin Street,Suite 803, Richmond,Virginia 23219 I info@voaa.us I www.voaa.us Executive Summary The Virginia Opioid Abatement Authority(OAA) opened its 2024-2025 Application Cycle for Virginia Cities and Counties from October 1, 2024, through April 1, 2025. The OAA also launched its new Web-Based Grants Portal through which OAA, cities, counties, and state agencies will manage all activities involving the OM including applications, award packages, MOUs, amendments,renewals,annual reports,direct distribution reports,and more. During the 2024-2025 Application Cycle, the OM received 14 applications for Individual Distribution projects requesting $1,035,001 in current Fiscal Year(FY)2025 awards.These awards were approved by the Grants Committee at meetings held on December 6,2024, (8 awards totaling$902,376)and February 21,2025,(6 awards totaling$132,625). By the April 1,2025,closing deadline,OAA received an additional 118 applications(53 Individual Distribution,58 Cooperative Partnership,7 Operation STOP!) requesting a total of$33,788,629 in OM funding. Of the Individual Distribution applications, 41 are renewals of previous awards and 12 are new. Of the Cooperative Partnership applications,37 are renewals of previous awards and 21 are new.As this is the first offering of Operation STOP!grants,all 7 are new. The subsequent pages of this document provide summary information of each project's funding request and OAA staff's recommendations. Clicking on the link in the "Project Name" column will open the Grant Summary and Recommendations document for that project which contains the project summary and OAA staff's detailed review and recommendations. The OAA staff recommends each application received for funding.The total amount of OAA funds recommended for award is $32,614,372 with details by application funding source below. Summary of Individual Distribution Application Requests and Recommendations Application Funding Source PP 2025 Carryforward PP 2026 PP 2025 Carryforward PP 2026 Requested Requested Recommended Recommended Individual Distribution-Renewals $1,191,346 $2,230,206 $1,280,773 $1,707,143 Gold Standard-Renewals $173,187 $326,733 $195,678 $394,092 Individual Distribution-New _ $0 $1,748,561 $0 $1,748,561 Gold Standard-New $0 $531,889 $0 $531,889 Grand Total $1,364,533 $4,837,389 $1,476,451 $4,381,685 Summary of Cooperative Partnership Application Requests and Recommendations Funding Source PP 2025 Carryforward PP 2026 PP 2025 Carryforward PP 2026 Requested Requested Recommended Recommended Cooperative Partnership-Renewals $10,023,667 $16,887,348 $9,156,938 $10,865,072 Unrestricted-Renewals $0 $0 $1,714,668 $5,303,722 OAA Matching-Renewals $606,117 $1,344,222 $606,117 $1,344,222 Cooperative Partnership-New $0 56,789,426 $0 $4,994,353 Unrestricted-New $0 $0 $0 $1,795,074 Individual Distribution Match-New $0 $308,329 $0 $308,329 Gold Standard Match-New $0 $101,965 $0 $101,965 Grand Total $10,629,784 $25,431,290 $11,477,723 $24,712,737 Summary of Operation STOP!Application Requests and Recommendations Application Funding Source Requested Recommended Operation STOP! (Unrestricted) $3,360,000 $3,360,000 Individual Distribution Match-New $30,000 $30,000 Gold Standard Match-New $129,950 $129,950 Grand Total $3,519,950 $3,519,950 Updated June 3,20 • 2025 Page 1 of 8 :1�ImoI• ATTACHMENT A-Summary of Recommendations-Awards to Cities and Counties-Performance Period(PP)2026 Funding Recommendations- Individual Distribution Awards -2026 Performance Period - RENEWALS The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. Project Name Individual Gold PP 2026 OAA DBHDS ' City/County Standard PP 2026 Total Carry Total PP Region Region Name (click link to see staff Carry CarryGold g g recommendation details) Forward Individual Standard Forward 2026 Award Forward 1 } Embedded Mental Health i i I Albemarle i Central 1 Coun Clinician at the Emergency $14,992 j SO S48,723 SO S14,992 $48,723 ty Communications Center Albemarle Jail-Based Sublocade Central 1 Medication for Opioid Use $15,443 SO S46,331 $0 $15,443 S46,331 County Disorder(MOUD)Pilot Project - Bedford Strategic Plan-Opioid Central 1 S45,000 1 $0 SO SO S45,000 SO County Response Charlottesville u Central 1 City City Naloxone Distribution SO SO SO SO SO SO Central 1 { Charlottesville Embedded Mental Health - I City . Clinician at the Emergency S22,000 $2,992 t S23,000 S2,508 $24,992 S25,508 { Communications Center Charlottesville Jail-Based Sublocade Central 1 City Medication for Opioid Use S22,861 $3,610 $7,139 $2,890 S26,471 S10,029 Disorder(MOUD)Pilot Project Region 10 New Clinician f i Central 1 Louisa County $0 ( S2,144 S20,684 S5,171 { S2,144 $25,855' Position&Services Expansion I Roads to Recovery Withdrawal Central 1 Lynchburg City Management Program S133,493 SO $0 $0 $133,493 SO Central 3 Danville Treatment Court i SO $0 ? $59,286 1 $14,783 ' $0 S74,069 Central 3 Franklin Grace House PEARL Program $9,204 $2,301 SO $0 S11,505 SO County Pittsylvania k Central 3 Treatment Court SO $3,772 S34,551 I S4,866 S3,772 i $39,417 , ! County Henrico Additional Treatment Hours for HQ 4 County Medication Assisted Treatment SO $17,550 $70,200 SO S17,550 $70,200 Henrico ° HQ { 4 ( County Kinship Navigator $22,286 SO $63,962 ; SO $22,286 .i $63,962 HQ 4 Richmond Harm Reduction Vending S64,217 S94 $11,550 S29,690 S64,311 1 S41,240 City Machines Richmond HQ 4 Youth Prevention Campaign I ' 55,000 SO SO SO S5,000 SO` City HQ 4 Richmond Peer Specialist RFP S250,000 SO SO SO S250,000 $O Eastern 4 SussexCounty Sussex Safety First $9,437 S2,359 $9,437 $2,359 S11,796 S11,796 Gloucester Eastern 5 County Subsidized MOUD Treatment S2,701 SO f $10,094 $5,580 $2,701 $15,674 Gloucester Prevention and Treatment 1 iti Eastern 5 . $0 ( $0 I $22 225 S10,000 SO S32'225 County Specialist'(GHS) ( Gloucester Enhancing Access to Treatment Eastern 5 County through Subsidized SO SO $20,000 $10,000 SO S30,000 Transportation Hampton.City Jail Substance t Eastern 5 . ( Hampton City Use Jail Based MAT Services $125,078 $31,269 I S4,000 $0 S156,347 S4,000 Eastern 5 Newport News Newport News Jail Based MAT $81,416 S20,354 $79,883 S19,971 S101,770 S99,854 City Services Virginia Beach Teen to Teen Social Media 1 i Eastern 5 $36,000 SO $229,210 { $0 S36,000 $229,210 City Campaign&Outreach Initiative + Virginia Beach VBCPS Online Substance Use Eastern 5 $0 $0 S20,000 $50,000 $0 S70,000 City and Wellness Interventions , 1 Virginia Beach Opioid Services at Juvenile i } Eastern 5 , • SO S75,000 ' ° $0 1. $75,OOd ` $75,000 S75 000 CityDetention , V Updated June 3,2025 Page 2 of 8 V;.� :ATTACHMENT A-Summary of Recommendations-Awards to Cities and Counties-Performance Period(PP)2026 Funding Recommendations-Individual Distribution Awards-2026 Performance Period-RENEWALS-Continued The amounts listed below are recommended by OM staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. Project Name Individual Gold PP 2026 OAA DBHDS Gty/County Standard PP 2026 Total Carry Total PP Region Region Name (click link to see staff Carry Carry Individual Gold Forward 2026 Award recommendation details) Forward Forward Standard Virginia Beach Virginia Beach Police LEAD Eastern 5 City program and Community S10,000 SO $20,000 SO S10,000 $20,000 Outreach Eastern I 5 Virginia Beach Youth Peer Support and ; 589,427 S22,500 535,500 S65,000 , 5111,927 $100 500 City Prevention Outreach ! ' Northern 1 Orange County County Opioid g ty SO SO Response Program Coordinator I $44 684 $0 SO $44,684 Page County Adult Drug Northern 1 Page County ? S42,010 i $O $13,768 54,722 S42,010 518,490 Treatment Court(PCADTC) Northern 1 Rockingham RHADTC OUD Treatment County Support 526,286 SO $66,819 S19,500 S26,286 S86,319 l ;Raymond E.Santmyers Student Northern 1 Warren County ! S72,850 SO { $37,154 SO S72,850 S37,154 Union and Activity Center Northern 1 Winc ter. Addiction Response Officer SO SO S104,489 $0 SO S104,489 Northern 2 Arlington Office Based Opioid Treatment SO SO S93,666 $60,767 S0 f $154,433 . s Northern 2 Fairfax Young Adult Track Expansion $3,000 SO S159,538 SO $3000 S159,538 County Northern 2 Manassas Ci Harm Reduction through ty I S49 066 i 50 SO SO , S49 066 $0 I Education Services i t i ' Certified Peer Recovery Western 3 Roanoke City Specialists S0 SO $63,713 SO SO S63,713 Roanoke City Schools Teen- I t Western 3 Roanoke City S97,000 i SO ( ., 50 SO S97,000 SO Outreach Project Roanoke Family Services of Roanoke Western 3 County Valley SO SO S40,000 SO SO 540,000 Roanoke i Partnership for Community Western 3 , t 532,006 -I $11742 S121,252 $0 .S43,748 $121,252 County Wellness j - Western 3 Smyth County Smyth County Recovery Court S0 $0 $81,985 SO SO 581,985 Program Wythe County Public Schools: I Western 3 •• Wythe County Substance Abuse Prevention I SO SO { S44,300 S11,285 i SO $55,585 Specialist { Grand Totals $1,280,773 $195,687 $1,707,143 $394,092 $1,476,460 $2,101,235 Funding Recommendations- Individual Distribution Awards-2026 Performance Period -•NEW The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. OAA DBHDS Project Name PP 2026 PP 2026 Gold: Total PP City/County Name Individual Standard ' 2026 Region Region (click link to see staff recommendation details) Amount Amount Amount Central 3 'Henry County Kinship Navigator Position Henry Martinsville Social Services'" I` 556,651 SO' ''$56;651 Central 3 ._1i '7Martmsville Cty j�Kiriship Navigator Position-I I my Martinsville Social Services j= $28;326 $0 $28,326 HQ 4 ;_ Chesterfield County [Chesterfield County SUD Subgrants - ' }`$404,802 >11 595,198 1 "'S500,000 "'i HQ 4 ,Richmond City ,;Sub awards to nonprofits based Oft-highest need identified _(, $100,000 } ; SO , $100,000 Central 1 '°Nelson Coun Jail,based Pilot Project, , � ty � :` ;' �" ��' $22;o6z �� Sa; ) '�$2z,o"s Norther 1 ,; I+.° Culpeper County =j',Culpeper County Recovery-Court _ _ I; S186,596 j S18,397 3 .;S204,993 Norther 1.; " Warren County -1[Summer Camp Serie's ' ,, -'_' ' "SO ` ' 1 ;513,500 `,'"S13,500 F4 j Northern 1 i Warren County 1;HOPE:(Hopefulness in Opioid Prevention Efforts) .• j; $0 1 $35,000 S35,000 HQ r- Hennco County, Outreach.Concerning Addictive Behaviors inAdolescentst 'I: S9,900 ='SO ' , .. $9,900 Northern 2 .J I Fairfax County 1 Youth Medication'Assisted Treatment Fxparision(YMAT-E) _f 5792;238 ( 5324,794 $1,117,032 HQ _4-'-- :HenncoCou_nty' [NaloxoneDistribution'Cabinetsforlibrariesand.MHDS. ' I 517;986 SO' '*S17,986.' Norther 2 a : Prince William County iOpioid Response Coordinator I` $130,000 '1;r $45,000 1 $175,000:..f Grand Totals $1,748,561 $531,889 '$2,280,450 Updated June 3,2025 Page 3 of 8 ATTACHMENT A-Summary of Recommendations-Awards to Cities and Counties-Performance Period(PP)2026 0 Funding Recommendations- Cooperative Partnership Awards-2026 Performance Period-RENEWALS The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. Department of Behavioral Health and Developmental Services(DBHDS) Region 1 Fiscal Agent Project Name Cooperative OAA Match PP 2026 OAA DBHDS PP2026 Total Carry Total PP Total. Region :Region City/County (click link to see staff Carry Carry Cooperative OAA Forward 2026 Award Unrestricted Name recommendation details) Forward Forward Match Northern 1 Stafford ;Mobile MAT and Support [_. County ;for Sunshine House - $358,810 SO S61,750 ;$587,149; S358,810 $648,899 j SO l .fi Partners:Fredericksburg;Caroline,King George Spotsylvania Northern 1 Harrisonburg Peer Recovery Center City. S96,506 SO S103,494 SO S96,506 $103,494 SO Partners:Rockingham 1 ' • Culpeper p Northern 1 Overdose Response Unit I County _; $O SO S287,436 S0 SO S287,436 ' SO Partners:Fauquier,Madison,Orange,Rappahannock Rockingham Crisis Intervention Team Northern 1 County Assessment Center&Crisis Co-Response Unit S315,888 S12,821 SO S12,821 S328,709 S12,821 SO Partners:Harrisonburg $. Frederick ., NorthernI County 1 NRADC Mat Program I _ SO So $423,146 ; 50 ! SO $423,146 . SO Partners:Winchester,Fauquier,Clarke Albemarle Community Outreach at 9 Central 1 County Region Ten's Blue Ridge Center SO I SO S609,225 SO SO S609,225 SO Partners:Charlottesville,Nelson,Louisa,Fluvanna,Greene l Central 1 ' Albemarle CITAC Expansion and Crisis i a_ County ,Response � SO SO S1,162,960 SO SO S1,162,960 SO Partners:Charlottesville,Nelson,Louisa,Fluvanna,Greene Central 1 Lynchburg Adult Detox Program City SO SO SO S0 SO SO S129,393 Partners:Campbell Charlottesville Central Virginia Specialty e i l Central I 1 Docket Enhancement t ° ° City Pro e S363,881 ; $5,000 S13,504 SO S368,881 S13,504 j SO Partners:Albemarle,Nelson,Orange,Fluvanna,Madison Western 1 Alleghany I CSB One-Stop SUD County ,Continuum SO SO SO S59,825 SO S59,825 $2,600,577 Partners:Covington Buena Vista i Western 1 , City HOPE House Project t SO i SO { S486,949 S9,955 S0 $496,904 SO . Partners:Lexington City,Rockbridge County DBHDS Region 1 Sub-totals I$1,135,085 I $17,821 I$3,148,464 I$669,750 $1,152,906 $3,818,214 I$2,729,970 Department of Behavioral Health and Developmental Services(DBHDS) Region 2 Fiscal Agent Project Name Cooperative OAA Match OAA i DBHDS PP 2026 PP 2026 Total Carry Total PP 2026 City/County (click alink to see staff Carry Carry Region i Region Cooperative OAA Match Forward ' Award Name recommendation details) Forward Forward Northern 2 I Fairfax Residential Treatment Program '; I County for Adolescents S774,550 ° S201,947 SO x S0 I S976,497 SO Partners:Alexandria,Arlington,Loudoun,Prince William i Prince William Office-Based Opioid Northern 2 Treatment/Office-Based County SO $0 $708,206 S0 SO S708,206 Addiction Treatment Partners:Manassas,Manassas Park DBHDS Region 2 Sub-totals, $774,550 $201,947 $708,206 $0 $976,497 $708,206 Updated June 3,2025 Page 4 of 8 V.1ATTACHMENT A-Summary of Recommendations-Awards to Cities and Counties-Performance Period(PP)2026 Funding Recommendations-Cooperative Partnership Awards-2026 Performance Period-RENEWALS--Continued The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. Department of Behavioral Health and Developmental Services(DBHDS) Region 3 OAA Fiscal Agent Project Name Cooperative Match PP 2026 PP 2026 Total Carry Total PP Total ty (click.linkto see staff Carry Region Region Name recommendation details) Forward Carry Cooperative OAA Match Forward 2026 Award Unrestricted Forward I I Russell ,Recovery Residences- - • Western 3 Russell County and County ! $37,000 SO , $216,755 SO $37,000 $216,755 ; SO 1 .Dickenson County Partners:Dickenson County . ! ° Project Pathfinder- Smyth Wester 3 County Southwest Virginia Legal Aid S30,000 $0 $275,040 SO $30,000 $275,040 SO Society(SVLAS) Partners:Dickenson,Lee,Russell,Tazewell,Wisey,Wythe }Multi-Sector Collaboration to { ° Western t 3 Smyth 'Address Substance Use County Disorder in Far Southwest VA ; $882,113 S0 $23,855 SO S882,113 S23,855 SO Partners:Bland,Bristol,Carroll,Galax,Grayson,Washington, Wythe 1 Smyth Expand OBOT/MAT existing Western 3 County services in the region& $84,961 SO S915,039 $O S84,961 $915,039 SO Develop regional transitional Partners:Bland,Carroll,Galax,Grayson,Wythe Western; 3 Wise County r Recovery House-Gate City ; I (Scott County) $64,705 $32,466 $60,140 $0 i $97,171 S60,140 ? S0 Partners:Lee County,Norton City,Scott County 1 Western 3 Smyth Appalachian Center for Hope County (ACH)Treatment Facility SO SO SO SO _ S0 SO $824,777 Partners:Carroll,Galax,Grayson,Wythe 1 Dickenson ;Wildwood Health and ' Western 3 i County l:- ;Wellness Center SO $0 SO SO r SO = ' SO 'S3,238,171;{ Partners:Lee County,Scott County 1 t Roanoke Building&Expandinga Western 3 City Collaborative Regional S167,753 SO $374,573 SO $167,753 S374,573 $0 Recovery Ecosystem Partners:Roanoke County i Roanoke t Western!l 3 (. +Restoration Housing s` - ) Gty • $0 $0 $O $0 $0 SO S225,472 Partners:Roanoke County Intensive Out-Pt.Treatment Western 3 Wise County Facility-serve youth five $370,794 $0 $0 $56,591 S370,794 S56,591 SO days/week 8:30am-2:30p Partners:Lee County,Norton City,Scott County i i Recovery Court- , 1 - Grayson l Enhancements&New i l . _ l Western i 3 r County Components to Existing, S57,101 SO S188,511 SO j S57,101 $188,511 SO Program • Partners:Carroll County,Galax City „ _ u i. Montgomery Opioid Ecosystem of Western 3 County Recovery for the New River $209,660 $23,013 S3,144,075 S161,146 $232,673 $3,305,221 SO Valley(NRV) Partners:Floyd,Giles,Pulaski,Radford ) DBHDS Region 3 Sub-totals $1,904,087 1 $55,479 $5,197,988 $217,737 $1,959,566 $5,415,725 $4,288,420 Updated June 3,2025 Page 5 of 8 g ;'ATTACHMENT A-Summary of Recommendations-Awards to Cities and Counties-Performance Period(PP)2026 Funding Recommendations-Cooperative Partnership Awards-2026 Performance Period-RENEWALS--Continued The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. Department of Behavioral Health and Developmental Services(DBHDS) Region 4 OAA DBHDS Fiscal Agent Project Name Cooperative OAA Match City/County (dick link to see staff Carry CarryPP 2026 PP 2026 Total Carry Total PP 2026 Region RegionCooperative OAA Match Forward Award Name recommendation details) Forward Forward HQ 4 Henrico Pregnant and Parenting I County I Recovery Program s S206,843 SO S261,256 S100,000 $206,843 I $361,256 Partners:Charles City County,New Kent County t Mobile Outreach Services for i � HQ 4 Chesterfield Harm Reduction,Treatment,and County S978,558 $0 S413,189 S139,624 S978,558 $552,813 Support Partners:Powhatan County,Colonial Heights City,Petersburg City Hanover HQ 4 Expansion of Project Recover County + S65,512 S7,868 S142,388 f S15,232 S73,380 ! S157,620 Partners:Chesterfield County,Richmond City }' 4 1 Richmond Resource Mapping of Substance HQ 4 CityUse Related Resources $102,170 $10,000 $0 SO $112,170 SO Partners:Henrico County DBHDS Region 4 Sub-totals j $1,353,083 $17,868 $816,833 $254,856 $1,370,951 $1,071,689 Department of Behavioral Health and Developmental Services(DBHDS) Region 5 OAA DBHDS Fiscal Agent Project Name Cooperative, OAA Match PP 2026 PP 2026 Total Carry Total PP Gty/County (dick link to see staff Carry Carry Region Region Name recommendation details) Forward Forward Cooperative°OAA Match Forward ;2026 Award ` , Accomack Eastern Shore Community Services i Eastern 5 t County Board(ESCSB)Expansion Project t S27,516 S20,221 S99,701 $20,221 S47,737 S119,922 Partners:Northampton County t z Chesapeake Construct 20-bed Inpatient Eastern I 5 CityPsychiatric Unit y $2,646,871 SO SO SO $2,646,871 SO Partners:Virginia Beach City Newport News Peer Recovery Oriented System of I Eastern 5 _ 1 � City Care i $218,271 $62,948 $130,121 $105,000 { $281,219 $235,121 Partners:Hampton City. ; Eastern 1 5 Newport News Mobile MAT and Outreach Unit I City $190,409 S46,473 $178,256 $70,000 S236,882 S248,256 Partners:Hampton City Eastern ` 5 Virginia Beach Regional Mobile Van for Primary j ' City Care and SUD Services S833,785 SO S242,503 I $0 , 5833,785 $242,503 Partners:Norfolk City,Chesapeake City,Portsmouth City,Suffolk City ? ? I Eastern 5 Gloucester Northern Neck Regional Jail MAT County Program Partners:Northumberland County,Richmond County,Westmoreland $0 SO $316,370 $0 $0 $316,370 County Eastern € 5 = James City Outreach and Marketing of CSB- { 1 r 1 County offered SUD Services f S23,281 I S14,669 $26,630 $6,658 ; S37,950 I $33,288 Partners:Williamsburg City,York County,Poquoson City I 1 i i I Eastern 5 James City Recovery Court and Behavioral County Health Docket SO S168,691 SO SO 5168,691 SO Partners:Williamsburg City,York County,Poquoson City DBHDS Region 5 Sub-totals $3,990,133 $313,002 $993,581 $201,879 $4,303,135 $1,195,460 Updated June 3,2025 Page 6 of 8 IC . ? ATTACHMENT A-Summary of Recommendations-Awards to Cities and Counties-Performance Period(PP)2026 Funding Recommendations-Cooperative Partnership Awards-2026 Performance Period - NEW The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. - Fiscal Agent PP 2026 PP 2026 OAA DBHDS Project Name PP 2026 PP 2026 Gold Total PP 2026 City/County (click.link to see staff recommendation details) Cooperative , Unrestricted Individual Region :Region Standard Award Name °Match Match Augusta Regional.Prevention,Education and Harm I Northern • Coup Reduction Services—,__w __________ _ pi S140,023 50 - SO $0 5140 023 Partners:Waynesboro City,Staunton City Clarke Northem Shenandoah Valley teen Mental Health I Northern z 1•. l 1___county-_]First Aid.: ______ _____,._______._.__ $115,050 4,50 ` $0 SO 5115050 Partners:Warren County,Page County,Shenandoah County Northern 1 Waynesboro River Ridge Learning Center(A Recovery High __Citt, School in,Waynesboro,VA) - $640,039 50 $0 $0 �5640,039 Partners:Staunton City,Augusta County Western °�3.. Washington Brighter Paths:Building Social Emotional Strength L I County foraSubstance FreeFuture S840,000 SO SO $0 $840,000 Partners:Bristol City,Dickenson County,Norton City,Russell County,Smyth I I j .County,Tazewell County,Wise County ! t i Roanoke Four Truths RecoveryPregnant&Postpartum Western 3 City Women's Implementation/Expansion_ `" _ $154,800 '$0 , $0 SO ' 5154,800 �' Partners:Roanoke County Western 3 3 Roanoke NavigatrCareSecialist L_____ City , S108,000 SO $0 SO. S108,000 Partners:Roanoke County,Salem City r---1Roanoke Western ' city Harm,Reduction i 551,000 SO SO SO $51,000 Partners:Roanoke County Western 3.., [ Wise Strong.Futures Southwest Virginia Fourth Floor; County Residential Center • 5o $597,727 $o so 5597,727 Partners:Norton City Central 1 3_• ( Danville^Recovery 360 1_____C _LILY___ ____________._ J' S268,809 1 SO = SO SO "$268,809 Partners:Pittsylvania County Central Henry Piedmont Community Services Lighthouse , County Program $0 i S1,197,347 S0. - SO t S1,197,347 Partners:Martinsville City,Franklin County,Patrick County ° ; Central 3 Martinsville Overdose Spike Response and Harm Reduction . Cv City_ : ]Access — _ ______ S364 062 -,SO ° , SO SO. S364,062 ` Partners:Henry County,Franklin County $ %=;, Chesterfield Comprehensive Opioid Management and HQ 4" County Patient Assistance for Substance Support (COMPASS)_ $890,649 SO $19,792 579,169 5989,610 Partners:Powhatan County,Colonial Heights City c Prince - Central ( 4 Edward Piedmont Regional Jail Recovery Program County $34,970 $a S15,030' -', SO , S50,000 , Partners:Nottoway w , Prince °Piedmont Health District Opioid ' Central I 4 Edward ,Prevention/Connection Project 2026 " I county S80,458 SO ° S34,542 SO S115,000 Partners:Nottoway • Chesterfield Chesterfield"Recovery Academy. Outreach and ~ HQ L County`Transportation __.._ S306 719 SO $34,080 $O• $340;799."`; Partners:Richmond City,Henrico County Henrico HQ Fir-1Coun Regional RecoveryDay •try S34,446 SO , Ti2,5o01P5014946 : Partners:Richmond City,Chesterfield County,Hanover County k- Updated June 3,2025 Page 7 of 8 0 ATTACHMENT A-Summary of Recommendations-Awards to Cities and Counties-Performance Period(PP)2026 Funding Recommendations-Cooperative Partnership Awards-2026 Performance Period—NEW-Continued The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. - Fiscal Agent PP 2026 PP 2026 OAA DBHDS Project Name PP 2026 PP 2026 Gold Total PP 2026 City/County Individual Region Region Name (click link to see staff recommendation details) Cooperative Unrestricted Match Standard Award Match sterfieldHQ DSS FailyEngageent&SUDTeam1lChe County $460,809 $0 : S51,200 SO S512,009 Partners:Colonial Heights City Prince Eastern 4 George Mobile Overdose Response Unit County ' $60,452 SO 'S91,185- $22,796`= ` S174,433 Partners:Dinwiddie County,Hopewell City,Surry County 3 Henrico I HQ 4 Hospital Liaisons PPW i County _ i Partners:Colonial Heights City,Richmond City,Hanover County,Chesterfield $220;350- SO $50,000' SO 5270;350 County Colonial HQ 1 4 Hj[ ityofRefugeTransportationProgram e . $60,083 S0 $0 So;.. J $60,083 Partners:Petersburg City,Hopewell City Virginia ! _ Eastern i 5 I j Superintendents Region 2 Recovery High'School - LL Beach CityJJJ p , _ __mom _ $163,634 $0 - $0 $0 $163,634 Partners:Norfolk City,Chesapeake City,Portsmouth City,Suffolk City j Grand Totals $4,994,353. $1,795,074 $308,329 $101,965 $7,199,721 Funding Recommendations- Operation STOP!Awards-2026 Performance Period - NEW The amounts listed below are recommended by OAA staff for each project listed.If a linked document contains a different amount,it is an error and the amount listed in this document is true. OAA } DBH PP 2026 PP 2026 Gold PP 2026DS City/County Project Name Total PP 2026 (click link to see staff Individual Match Standard Match Unrestricted Region ' Region Name recommendation details) Amount Amount Amount Amount T Richmond° HQ 4 City =Operation STOP!City of Richmond SO $I19,950 !r $500,00011' $619,950 • Hennco s HQ 4 . Coun •Operation Stop!:Henrico SO SO S500,000 !j S500,000 Eastern ''' 4 PeteCrsburg Operation STOP!:Petersburg f S30,000 j S10,000 S500,000 S540,000 { Chesapeake , Eastern 1 Operation STOP,Chesapeake,VA , SO So $500,000 S500,000 t _ City - Newport 110peration STOP!Newport News News City 1Ci Eastern I 2 $0 r----- $0 i $360,000 ! $360,000 Eastern 4 Norfolk Operation STOP!:Norfolk City [, SO $0 S500,000 S500,000 Eastern ° 22 Portsmouth Operation Stop!Portsmouth City SO SO 1 S500,000 $500,000 City Grand Totals $30,000 $129,950 $3,360,000 $3,519,950 Updated June 3,2025 Page 8 of 8 at en] oQ�oa� �rR4�o VIRGINIA OPIOII) ABATEMENT AUTHORITY 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I wwv.voaa.us June 23,2025 Board of Directors Roanoke City Senator Todd Pillion Helen Ferguson Chair Strategic Projects and Grants Manager Dr.Sarah Thomason, 215 Church Avenue SW PHARMD Roanoke Virginia 24011 Vice-Chair helen.ferguson@roanokeva.gov Delegate Briana Sewell Treasurer Dear Helen Ferguson Timothy R.Spencer Secretary As Chairman of the Virginia Opioid Abatement Authority(OAA)I am pleased to inform you that Hon.Janet Vestal Kelly Roanoke City has been awarded an Individual Distribution and"Gold Standard"Incentive grant in Secretary of Health& the amount of S63,713.00 to support its Certified Peer Recovery Specialists project. Human Resources Michael Tillem The OAA Board of Directors has invested considerable time and effort to ensure that Virginia Journey House allocates its share of the national opioid settlements in a manner that saves lives,restores families, Recovery Foundation and safeguards communities.This is a major challenge and will require a strengthening of sheriffJoe Baron partnerships between community-based organizations,local governments,state agencies,and many other stakeholders.Efforts such as Roanoke City Certified Peer Recovery Specialists have City of Norfolk the potential to exemplify how we can work together to turn the tide of the opioid crisis in Sharon Buckman Virginia. Piedmont CSB Daryl Washington Details about the award being offered by the OAA are attached to this letter.We look forward to Fairfax-Falls Church receiving your acceptance and to working together on this important mission. CSB Dr.James Thompson, Sincerely, MD Master Center for r Addiction Medicine Debbie Ritter Senator Todd Pillion,Chairman Chesapeake City Virginia Opioid Abatement Authority Board of Director Council Virginia Opioid Abatement Authority Page 1 of 11 Nbateme„, 4� 40, VIRGINIA OPIOID ABATEMENT AUTHORITY ie 7 • AWARD ACCEPTANCE PACKAGE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa_us June 23,2025 Roanoke City Helen Ferguson Strategic Projects and Grants Manager 215 Church Avenue SW Roanoke Virginia 24011 helen.ferguson@roanokeva.gov RE:Individual Distribution(IDIC)—Certified Peer Recovery Specialists This letter confirms that on June 05,2025 ,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award S63,713.00 as an Individual Distribution and"Gold Standard"Incentive grant to Roanoke City for fiscal year 2026 for the Certified Peer Recovery Specialists project. The performance period for fiscal year 2026 is July 1,2025,through June 30, 2026.The award will be transmitted in a lump sum. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. An annual report will be due by September 1 following the end of the performance period regarding the performance measures,objectives,and use of the funds. To accept this award,this package must be signed and returned to the OAA along with any contingency items listed.The OAA will be in touch if any additional information is needed to transmit the award.This grant number is IDIC770301-0A02. The OAA will gladly assist you in any way we can to assure your plans are successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations 804-500-1811 clintecum@voaa.us www.voaa.us Virginia Opioid Abatement Authority Page 2 of 11 t)), a ateai � VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,V 23219 info a�)voaa us 1 wms.voaaus June 23,2025 Financial Details j Grant Type FY2026 1 Individual Distribution(IDIC) $63,713.00 Gold Standard Distribution $0-00 1 I Total $63,713.00 Virginia Opioid Abatement Authority Page 3 of 11 oQ•��a`�ater'e4 '4% VIRGINIA OPIOID ABATEMENT AUTHORITY f; CONTINGENCIES AND SIGNATURE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us www.voaa.us June 23,2025 Contingencies and Signature On behalf of the Roanoke City and as the recipient of this award,I am cognizant of and agree to the terms and conditions as filly set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Conditions for Individual Distributions to Cities and Counties.More specifically,I acknowledge my obligations under said document with respect to the"Use of Funds"in Section 2,to refrain from"False Statements"as described in Section 10,not to misuse the award and thus incur a debt as described in Section 11 and agree to use the award only for the purposes described in my application as set out in Section 20.Should the Opioid Abatement Authority("OAA")determine that I have incurred a debt pursuant to Section 11,the OAA in its discretion will require the debt:(1)to be paid promptly,(2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Further,Roanoke City also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • Documentation of a signed Memorandum of Understanding(MOU)between the fiscal agent and subrecipient • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent agrees to complete the OAA's Canyforward True-up Process after the current performance period closes.If the period closes with an unspent amount,the fiscal agent agrees to provide the OAA with documentation that at least 80%of the current performance period carryforward funds have been encumbered before the new performance period funds will be transmitted.The fiscal agent further acknowledges that the results of the Carryforward True-up Process may impact the timing of and the fmal amount of approved funds transmittal. As the duly authorized representative of the recipient,I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award,all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. Virginia Opioid Abatement Authority Page 4 of 11 ID, '�� °' VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voas.us wwts.voaa us June 23,2025 Performance Measurement Prevention/Education/Awareness Efforts r 'FY FY 2025 ,.FY: FY�3 FY 'FY • i FY Position Type/Descnphou ! 2025 i. H. Comments • • •• • ( YTD 2026 2027 2023 2029 s'2030 s. , i No.of late enforcement officers participating in prevention/education 12 12 --r-' 12 12 12 12 9 12 i - Programming 2 '''"�ItII Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved .: i FY 2025 FY t' FY FY FY z FY i Position Ty-pe/Description .' FY Comments:`� .., _ ,, .2025 - Y rD 2026 • 2027 2023 2029. 2030 i ., No.of individuals provided SUD therapuetic counseling while 0 0. 50 50 i 50 50 0 incarcerated . No.of individuals connected to peersupports while incarcerated 50 45 50 50 50 50 50 _ Performance Measures Notes • • • Virginia Opioid Abatement Authority Page 5 of 11 pba`e°'epr VIRGINIA OPIOID ABATEMENT AUTHORITY Ce 9`'d Q TERMS AND CONDITIONS FOR INDIVIDUAL DISTRIBUTIONS TO CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant,including assuring proper fiscal management of and accounting for grant funds;assuring that personnel paid with grant funds are hired, supervised,and evaluated in accordance with established employment and personnel policies;and assuring that all terms,conditions and assurances—those submitted with the grant application,and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance,the recipient agrees to: •Use the grant funds to carry out the activities described in the grant application,as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Opioid Abatement Authority(OAA); • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;and, • Comply with all terms,conditions and assurances either attached to this award or submitted with the grant application. 1.Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. Use of Funds a. Recipient understands and agrees that the funds disbursed under this award may only be used in compliance with Code of Virginia§2.2-2370,any OAA regulations,and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients,and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional,managerial, and financial capability to ensure proper planning,management,and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel,equipment,and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A)(4),recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing(fully funded) procurement officer to issue a request for proposals(RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting,both of which are not allowed. d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses,collecting data,and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. Virginia Opioid Abatement Authority Page 6 of 11 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. Cities and counties have the option of creating a reserve fund that includes some portion of their direct distribution to help fund projects in future years when settlement payments are lower.If the city or county elects to implement this option,they will: i. Ensure those future projects meet the terms of the settlement(s) ii. Separately account for the direct distribution,the OAA distribution,and the reserved amount Publicly publish the projected financial strategy for this reserve fund iv. If the city of county is participating in the OAA's Incentive program,the reserved funds may only be used in accordance with the"Gold Standard"as described in the OAA's Incentive Policy. 3.Period of Performance There will be an annual grant process that governs the award of the OAA distribution to cities and counties on a rolling two-year basis(current and upcoming fiscal year). a. Between January 19,2023,and May 5,2023,the OAA will accept grant applications from cities and counties for distribution requests for FY2023 and FY2024. b. Subsequently,between approximately October 1 and April 1 of each year,the OAA will accept grant applications from cities and counties for distributions that amend the current fiscal year and request the next fiscal year's distribution. c. Reporting will be on a yearly basis. d. Beginning in FY2025,the OAA will require cities and counties to repay any unencumbered balances to the OAA by September 1 of the following fiscal year,unless a carryover request is submitted meeting the following conditions: i. The carry-over was planned and submitted as part of the approved project budget,or ii. The city or county is making reasonable and measurable progress to implement its project(s)as described in the approved proposal 1. The"project timeline"workbook will be used to document reasonable and measurable progress iii. And the city or county remains in compliance with the terms and conditions of the OAA. e. After the first two fiscal years(FY2023 &FY2024),if a city or county does not apply for all of its Individual Distribution,or if the application is not approved,the Individual Distribution will remain available for award to the city or county upon the receipt and approval of an application,until the end of the following fiscal year's application period.For example,if a city or county has funding allocated for FY2025,the city or county has until April 1,2025,to submit a proposal for the use of those funds. 4.Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award.By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant.No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal.For good cause,submitted in writing by the recipient,OAA may waive this provision. For all reporting questions and to submit reports,email to info@voaa.us. a. Reporting will include financial expenditures as well as programmatic performance measures on a yearly basis. Reporting frequency may increase in future awards. i. Financial reports are due by September 1st of each year for the preceding fiscal year.Reports are due even if no expenditures occurred during the year.If the due date falls on a weekend or non-business day,the report is due on the next business day. ii. Performance reports that include the performance measures agreed upon in the award are due by September 1st of each year for the preceding fiscal year.This report will also include a narrative of the progress the program has made during the period. b. Each year during the application period,the recipient will have the opportunity to amend the current fiscal year's funding and request the next fiscal year's funding.If a city or county needs to request an off-cycle amendment,those requests will be handled on a case-by-case basis. c. The recipient will also include reporting on expenditures and programmatic performance measures for spending related to the recipient's direct distribution of the settlement in accordance with Code of Virginia§2.2-2370(A)(5) d. The recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report.The end of the award period occurs when funding is no longer available or the recipient elects to sunset the Virginia Opioid Abatement Authority Page 7 of 11 project.The liquidation period allows projects time to receive final invoices and make final payments.No new obligations may be incurred during this period. e. The method for reporting may change during a grant cycle and include an online software platform. 5.Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books,records,and other documents relative to this award for five(5)years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books,records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA,its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 6. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 7. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia§2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award.Recipient and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 8. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals,recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§2.2-4311 of the Virginia Public Procurement Act.If the award is made to a faith based organization,the organization shall not discriminate against any recipient of goods,services, or disbursements made pursuant to the contract on the basis of the recipient's religion,religious belief,refusal to participate in a religious practice,or on the basis of race,age,color,gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body.(Code of Virginia,§2.2-4343.1 (E)). In every contract over$10,000 the provisions in i.and ii.below apply: i. During the performance of this award,the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion,color,sex,national origin,age,or disability or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. 2. The recipient,in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award.If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach,or at its option,the whole award. 5. In accordance with Executive Order 61 (2017),a prohibition on discrimination by the recipient,in its employment practices,subcontracting practices,and delivery of goods or services,on the basis of race, Virginia Opioid Abatement Authority Page 8 of 11 sex,color,national origin,religion,sexual orientation,gender identity,age,political affiliation, disability,or veteran status,is hereby incorporated in this award. 6. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000,so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2,registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section,"E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996(P.L. 104-208),Division C,Title IV, §403(a),as amended,operated by the U.S.Department of Homeland Security,or a successor work authorization program designated by the U.S.Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986(P.L.99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals,recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier,manufacturer or subcontractor in connection with their proposal,and that they have not conferred on any public employee having official responsibility for this proposal any payment,loan,subscription,advance,deposit of money,services or anything of more than nominal value,present or promised,unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals,recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals,recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award,nor are they an agent of any person or entity that is currently so debarred. 9.Remedial Actions In the event of recipient's noncompliance with these terms and conditions,other applicable laws,regulations,and/or settlements,OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds,if any,or take other available remedies. 10.False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal,civil,or administrative sanctions,including fines,imprisonment,civil damages and penalties,debarment from participating in state awards or contracts,and/or any other remedy available by law. 11.Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;or(2)that are determined by the OAA to have been misused;and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Virginia Opioid Abatement Authority Page 9 of 11 b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment,unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 12.Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death,bodily injury,property damages,or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. 13.Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower,in whole or in part,because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 14.Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other award of during the period of performance for this award,the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify OAA in writing of the potential duplication,and,if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 15.Additional Monitoring Requirements The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia§2.2-2370(A) (5). 16. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy.If the recipient does not have an established policy,then they must adhere to state travel policy.Refer to the following IRS website for the most current mileage rate: https://www.irs.gov/tax-professionals/standard-mileage-rates.Transportation costs for air and rail must be at coach rates. 17.Award Amendments Once a proposal has been approved by the OAA,amendments will be handled as follows: a. At all times regardless of any amendment the city or county must remain in compliance with the OAA's terms and conditions. b. A city or county may appropriate additional revenue that it receives for any approved project.In this event the OAA shall be notified of the change using forms approved by the OAA. c. A city or county may reduce its appropriated amount for a project without increasing the appropriation to another approved project.The OAA shall be notified of the change on forms approved by the OAA. d. A city or county may initiate line-item budget transfers within a project without approval from the OAA. Virginia Opioid Abatement Authority Page 10 of 11 e. A city or county may transfer funds between approved projects as long as the total amount appropriated for all of its OAA-approved projects does not change. f. If a city or county would like to propose a new project,it has two options: i. Submit the new proposed project as part of the annual budget cycle;or ii. Request special consideration outside the normal grant cycle on forms approved by the OAA. 18.Delegation of Responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms,conditions,and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms,conditions,and assurances of the grant award. 19.Performance and Obligation Periods OAA awards to cities and counties shall have a performance period of two years(the current and following fiscal years). Recipients must submit yearly requests that amend the current year(if necessary)and apply for the next fiscal year's funding. Carryover of funds from FY2023 to FY2024 and FY2024 to FY2025 will be automatic.In subsequent years,carryover requests will need approval from the OAA or remaining balances will be repaid to the OAA.Reporting will be on a yearly basis for this first award cycle,due September 1,2023,on forms prescribed by the OAA.Grant funds,including state and city or county match,may be expended and/or obligated during the grant award period of performance.Recipients may only charge to the award allowable costs incurred during this grant award period. 20. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application,unless OAA determines that any of these activities are out of scope or unallowable.The recipient must not undertake any work or activities that are not described in the recipient's application,award documents,or approved budget,and must not use staff,equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA. 21.Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq.as well as any procurement policies and procedures established by the applicant. Virginia Opioid Abatement Authority Page 11 of 11 ,apbatemea2l 04`' 90�d VIRGINIA OPIOID ABATEMENT AUTHORITY tiage701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa usvvoaa as June 20,2025 Board of Directors Roanoke City Senator Todd Pillion Helen Ferguson Chair Strategic Projects and Grants Manager Dr.Sarah Thomason, 215 Church Avenue SW PHARMD Roanoke Virginia 24011 Vice-Chair helen.ferguson@roanokeva.gov Delegate Briana Sewell Treasurer Dear Helen Ferguson Timothy R.Spencer As Chairman of the Virginia Opioid Abatement Authority(OAA)I am pleased to inform you that Secretary Roanoke City acting as fiscal agent on behalf of itself,Roanoke County,has been awarded a Cooperative Hon.Janet Vestal Kelly Partnership grant in the amount of $374,573.09 to support its Building&Expanding a Collaborative Secretary of Health& Regional Recovery Ecosystem project. Human Resources Michael Tillem The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives,restores families,and safeguards Journey House communities.This is a major challenge and will require a strengthening of partnerships between Recovery Foundation community-based organizations,local governments,state agencies,and many other stakeholders.Efforts Sheriff Joe Baron such as Roanoke City,Roanoke County's Building&Expanding a Collaborative Regional Recovery City of Norfolk Ecosystem have the potential to exemplify how we can work together to turn the tide of the opioid crisis Sharon Buckman in Virginia. Piedmont CSB Details about the award being offered by the OAA are attached to this letter.We look forward to Daryl Washington receiving your acceptance and to working together on this important mission. Fairfax-Falls Church CSB Sincerely, Dr.James Thompson, MD Master Center for Addiction Medicine Senator Todd Pillion,Chairman Debbie Ritter Virginia Opioid Abatement Authority Board of Director Chesapeake City Council Virginia Opioid Abatement Authority Page 1 of 13 .a atezn e e•,`q`�o VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.ns June 20,2025 Roanoke City Helen Ferguson Strategic Projects and Grants Manager 215 Church Avenue SW Roanoke Virginia 24011 helen.ferguson@roanokeva.gov RE:Cooperative Partnership(COOP)—Building&Expanding a Collaborative Regional Recovery Ecosystem This letter confirms that on June 05,2025,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award S374,573.09 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself,Roanoke County for fiscal year 2026 to support Building&Expanding a Collaborative Regional Recovery Ecosystem. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2026 is July 1,2025,through June 30,2026.A report will be due by September 1,2026, regarding the performance measures and the use of the funds. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be signed and returned to the OAA along with any contingency items listed.The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A01. The OAA will gladly assist you in any way we can to assure your plans are successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations 804-500-1811 cintecum@voaa.us www.voaa.us Virginia Opioid Abatement Authority Page 2 of 13 ate a4'� � �',,`to VIRGINIA OPIOID ABATEMENT AUTHORITY r. FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us June 20,2025 OAA Award Financial Details Project Title:Building&Expanding a Collaborative Regional Grant Number:COOP770302-0A01 Recovery Ecosystem - . i FY 2026 Total Non-OAA Funds $25,000.00 Total OAA Awards $374,573.09 Fiscal Agent-Roanoke City OAA Grant Award(s) ( Grant Type : ' .j.FY 2026 , — Cooperative Partnership(COOP) $542,326.00 , I Cooperative Partnership(COOP)Carryforward $167,752-91 Total $374,573 09 Non-OAA Matching Funds Grant Type =' FY 2026 Direct Distribution $25,000.00 Total $25,000.00 .. Virginia Opioid Abatement Authority Page 3 of 13 o4�°`a`����r'o4o VIRGINIA OPIOID ABATEMENT AUTHORITY '4 P FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaaus June 20,2025 OAA Award Cooperative Partnership Matching Details Project Title:Building&Expanding a Collaborative Regional Grant Number:COOP 770302-0A0 1 Recovery Ecosystem I . . . FY2026 1 Total Non OAA Matching Funds $25,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds f Grant Type :FY2026 } Direct Distribution $25,000.00 I Total : s , ':. . . .$25,000.00 Virginia Opioid Abatement Authority Page 4 of 13 ate 04~� � r966 VIRGINIA OPIOID ABATEMENT AUTHORITY 11 4 CONTINGENCIES AND SIGNATURE 7 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I tvww.voaa.us June 20,2025 Contingencies and Signature Project Title:Building&Expanding a Collaborative Regional Grant Number:COOP770302-0A01 Recovery Ecosystem Fiscal Agent:Roanoke City •FY 2026 { Total Non-OAA Funds $50,000.00 Total OAA Awards $374,573.09 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County,I am cognizant of and agree-to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties.More specifically,I acknowledge my obligations under said document with respect to the"Use of Funds"in Section 2,to refrain from"False Statements"as described in Section 10,not to misuse the award and thus incur a debt as described in Section 11 and agree to use the award only for the purposes described in the application and/or award as set out in Section 20.Should the OAA determine that I have incurred a debt pursuant to Section 11,the OAA in its discretion will require the debt:(1)to be paid promptly,(2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Additionally,I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the "Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent agrees to complete the OAA's Carryforward True-up Process after the current performance period closes and to provide the OAA with documentation that at least 80%of the current performance period carryforward funds have been encumbered before the new performance period funds will be transmitted.The fiscal agent further acknowledges that the results of the Carryforward True-up Process may impact the timing of and the fmal amount of approved funds transmittal. The fiscal agent acknowledges that due to budget constraints,staff will cap subsequent renewal recommendations at the original estimates provided,or the year 2 award amount(including carryforward),whichever is lower.Funding requests above this amount will compete against other applications for cooperative funds.The OAA's Grants Committee makes the fmal determination on all awards. Further,I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. Virginia Opioid Abatement Authority Page 5 of 13 The fiscal agent agrees to complete the OAA's Carryforward True-up Process after the current performance period closes and to provide the OAA with documentation that at least 80%of the current performance period carryforward funds have been encumbered before the new performance period funds will be transmitted.The fiscal agent further acknowledges that the results of the Carryforward True-up Process may impact the timing of and the fmal amount of approved funds transmittal. The fiscal agent acknowledges that due to budget constraints,staff will cap subsequent renewal recommendations at the original estimates provided,or the year 2 award amount(including carryforward),whichever is lower.Funding requests above this amount will compete against other applications for cooperative funds.The OAA's Grants Committee makes the fmal determination on all awards. As the duly authorized representative of the recipient,I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award,all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. Virginia Opioid Abatement Authority Page 6 of 13 �o�ty,atem�19` VIRGINIA OPIOID ABATEMENT AUTHORITY 04• -0 ,tom F,' PERFORMANCE MEASUREMENT _Agge :^1 7 ,A.f 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us June 20,2025 Performance Measurement Prevention/Education/Awareness Efforts P. .... .ition Type/Description _ • .' ... FY FY 2025 i FY , .FY �FY Catnmenis : 2025 ' YTD : 2026 2027 • 2028 { No.of children,middle school age,participating in prevention/education programming 147 0 237 275 350 No.of children,high school age,participating in prevention/education programming 232 0 322 375 450 No.adults from the general public participating in prevention/education programming 50 0 75 ( 125 1 200 No.of pregnant and/or nursing women participating in prevention/education 1 0 3 5 ( 10 programming E j No.of teachers participating in prevention/education programming 10 0 15 20 25 No.of health care professionals participating in prevention/education programming 24 0 30 36 42 1- No.of law enforcement officers participating in prevention/education programming 20 0 30 40 50 No.of court-related professionals participating in prevention/education programming 4 0 8 8 1No.of key officials/policy makers participating in prevention education programming I 4 0t•6_6 t8-7-14 t___�,.._�.-._.. ^__ _- _ ..____.___�.. ��__t___ ___ —_ __-_1 __ ...J Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved I Position Type/Description 1 FY 2025 ' FY 2025 YTD -'F -2026 j FY 2027 : FY•2023 + Comments No.of individuals provided professional mental health care while incarcerated l 36 — 1 0 I 45 50 155 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing j Position Type/Description •• • • , . FY:2025 . ': FY 2025 YTD ' •' Comments :FY2026 FY 2027 • . FY 2023 —1— -4— No.of adults connected to housing [ 5 5 t 12 r 20 30 j i P No.of adults connected to a job/employment 1 10 # 0 ; 15 EiIIi ° a __ Harm Reduction Efforts I Position-Type/Description _ • • - ' •FY 2025 FY 2025'YID :' ' FY 2026 FY 2027 '' t FY' 2023 , Comments'':. No.ofNaloxone kits distributed to at-risk individuals I 500 0 1 600 650 700 _—p 1 i No.of Fentanyl test kits distributed to at-risk individuals 1 500 0 ; 600 650 700 i 1 i Reported No.of overdoses reversed 1 2036 0 I 2200 2400 { 2500 If amending any performance measures,please provide a brief narrative as to the cause of the amendment. Virginia Opioid Abatement Authority Page 7 of 13 oepateine„t VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I infovoaa.us I wwv.roaa.us Acceptance of this grant award by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant,including assuring proper fiscal management of and accounting for grant funds;assuring that personnel paid with grant funds are hired, supervised,and evaluated in accordance with established employment and personnel policies;and assuring that all terms,conditions and assurances—those submitted with the grant application,and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance,the recipient agrees to: •Use the grant funds to carry out the activities described in the grant application,as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Opioid Abatement Authority(OAA); •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;and, • Comply with all terms,conditions and assurances either attached to this award or submitted with the grant application. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370 any OAA regulations,and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients,and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional,managerial, and financial capability to ensure proper planning,management,and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel,equipment,and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A)(4),recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing(fully funded) procurement officer to issue a request for proposals(RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting,both of which are not allowed. d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses,collecting data,and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. Virginia Opioid Abatement Authority Page 8 of 13 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses,it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases,cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. g. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove the OAA's separate accounting requirement across all project revenues. 3.Period of Performance a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each award will be for one full fiscal year with the option for up to four one-year renewals. c. An application for renewal will be required from the participating partner cities and/or counties and submitted by the end of the application period of each year prior to the renewal. d. Reporting will be on a yearly basis. e. After a project has been renewed four times,the partnership will need to submit a new application. f. The initial cooperative partnership projects will be awarded for Fiscal Year 2024 g. Beginning in FY2025,the OAA will require the fiscal agent to repay any unencumbered balances to the OAA by September 1 of the following fiscal year,unless a carryforward request is submitted meeting the following conditions: i. The carryforward was planned and submitted as part of the approved project budget,or ii. The partnership is making reasonable and measurable progress to implement its project(s)as described in the approved proposal;and 1. The"dates on the"Objectives"tab of the application in the OAA"Grants Portal will be used to document reasonable and measurable progress. iii. The partnership and fiscal agent remain in compliance with the terms and conditions of the OAA. 4.Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award.By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant.No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal.For good cause,submitted in writing by the recipient,OAA may waive this provision. For all reporting questions and to submit reports,email to info@voaa.us. a. Reporting will include financial expenditures as well as programmatic performance measures on a yearly basis. Reporting frequency may increase in future awards. i. Financial reports are due by September 1st of each year for the preceding fiscal year.Reports are due even if no expenditures occurred during the year.If the due date falls on a weekend or non-business day,the report is due on the next business day. 1. Financial reporting is on a cash basis. ii. Performance reports that include the performance measures agreed upon in the award are due by September 1st of each year for the preceding fiscal year.This report will also include a narrative of the progress the program has made during the period. Virginia Opioid Abatement Authority Page 9 of 13 b. Each year during the application period,the recipient will have the opportunity to amend the current fiscal year's funding and request the next fiscal year's funding.If a cooperative partnership needs to request an off-cycle amendment,those requests will be handled on a case-by-case basis. c. The recipient will also include reporting on expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370(A)(5) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself.This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting. d. The recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report.The end of the award period occurs when funding is no longer available or the partnership elects to sunset the project.The liquidation period allows projects time to receive final invoices and make final payments.No new obligations may be incurred during this period. e. The method for reporting may change during a grant cycle and include an online software platform. 5.Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books,records,and other documents relative to this award for five(5)years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books,records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA,its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 6. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 7. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia§2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award.Recipient and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 8. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals,recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§2.2-4311 of the Virginia Public Procurement Act.If the award is made to a faith based organization,the organization shall not discriminate against any recipient of goods,services,or disbursements made pursuant to the contract on the basis of the recipient's religion,religious belief,refusal to participate in a religious practice,or on the basis of race,age,color,gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body.(Code of Virginia,§2.2-4343.1 (E)). In every contract over$10,000 the provisions in i.and ii.below apply: i. During the performance of this award,the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion,color,sex,national origin,age,or disability or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably Virginia Opioid Abatement Authority Page 10 of 13 necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. 2. The recipient,in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award.If the recipient violates one of these provisions,the OAA may tenninate the affected part of this award for breach,or at its option,the whole award. 5. In accordance with Executive Order 61 (2017),a prohibition on discrimination by the recipient,in its employment practices,subcontracting practices,and delivery of goods or services,on the basis of race, sex,color,national origin,religion,sexual orientation,gender identity,age,political affiliation, disability,or veteran status,is hereby incorporated in this award. 6. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000,so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2,registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section,"E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996(P.L. 104-208),Division C,Title IV, §403(a),as amended,operated by the U.S.Department of Homeland Security,or a successor work authorization program designated by the U.S.Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the immigration Reform and Control Act of 1986(P.L.99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year.Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals,recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier,manufacturer or subcontractor in connection with their proposal,and that they have not conferred on any public employee having official responsibility for this proposal any payment,loan,subscription,advance,deposit of money,services or anything of more than nominal value,present or promised,unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals,recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals,recipients certify that they will not contract with organisations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award,nor are they an agent of any person or entity that is currently so debarred. 9. Remedial Actions In the event of recipient's noncompliance with these terms and conditions,other applicable laws,regulations,and/or settlements,OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds,if any,or take other available remedies. Virginia Opioid Abatement Authority Page 11 of 13 10.False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal,civil,or administrative sanctions,including fines,imprisonment,civil damages and penalties,debarment from participating in state awards or contracts,and/or any other remedy available by law. 11.Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;or(2)that are determined by the OAA to have been misused;and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment,unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 12.Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death,bodily injury,property damages,or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does entering this MOU waive any defenses the agency may have as provided by law or otherwise against third-party claims. 13.Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower,in whole or in part,because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 14.Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other award of during the period of performance for this award,the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify OAA in writing of the potential duplication,and,if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 15.Additional Monitoring Requirements The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia§2.2-2370(A) (5). 16. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy.If the recipient does not have an established policy,then they must adhere to state travel policy.Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage.Transportation costs for air and rail must be at coach rates. Virginia Opioid Abatement Authority Page 12 of 13 17.Award Amendments Once a proposal has been approved by the OAA,amendments will be handled as follows: a. At all times regardless of any amendment the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. b. The fiscal agent city or county must obtain approval from the OAA for any budget changes. i. If the budget change is within the current fiscal year,within the approved scope,and amongst the approved expenditure categories(personnel,operating,capital),OAA staff may provide approval of the change. ii. If the budget change is outside the current fiscal year,not within the approved scope,and/or not within the approved expenditure categories(personnel,operating,capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. 18.Delegation of Responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms,conditions,and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms,conditions,and assurances of the grant award. 19.Performance and Obligation Periods OAA awards to cities and counties shall have a performance period of two years(the current and following fiscal years). Recipients must submit yearly requests that amend the current year(if necessary)and apply for the next fiscal year's funding. Carryfonvard of funds from FY2023 to FY2024 and FY2024 to FY2025 will be automatic.In subsequent years,carryforward requests will need approval from the OAA or remaining balances will be repaid to the OAA.Reporting will be on a yearly basis,due September 1,of each year on forms prescribed by the OAA.Grant funds,including matching funds,may be expended and/or obligated during the grant award period of performance.Recipients may only charge to the award allowable costs incurred during this grant award period. a. Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the subsequent fiscal year. OAA staff may grant an extension of this time period(within the subsequent fiscal year)if extenuating circumstances are demonstrated by the city or county.Any other extensions must be approved by the Grants Committee. b. If a final carryfonvard amount for a city or county project is a de minimis(in context of the total project cost) difference from the amount approved by the Grants Committee and the usage in the subsequent fiscal year is within the approved scope and budget line items,then these carryfonvard amounts may be approved by staff.All other cases of carryforward requests will require approval from the Grants Committee. c. For Cooperative Partnership projects with fmal carryforward amounts that differ from the amount approved by the Grants Committee,the following will apply: i. For carryforward amounts less than the Grants Committee approved amount,no changes will be made to the subsequent fiscal year award amounts. ii. For carryfonvard amounts greater than the Grants Committee approved amount,the subsequent fiscal year Cooperative Partnership award will be reduced by a like amount,unless the fiscal agent can demonstrate that the funds will be used for an already approved expenditure that is not able to be realized in the fiscal year it was approved.Any carryforward greater than the Grants Committee approved amount requires Grants Committee approval. 20. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application,unless OAA determines that any of these activities are out of scope or unallowable.The recipient must not undertake any work or activities that are not described in the recipient's application,award documents,or approved budget,and must not use staff,equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA. 21.Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq.as well as any procurement policies and procedures established by the recipient. Virginia Opioid Abatement Authority Page 13 of 13 ptatefi�t R f � N VIRGINIA OPIOID ABATEMENT AUTHORITY 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@ oaa.us I www.voaa.us June 23,2025 Board of Directors Roanoke City Senator Todd Pillion Helen Ferguson Chair Strategic Projects and Grants Manager Dr.Sarah Thomason, 215 Church Avenue SW PHARMI) Roanoke Virginia 24011 Vice-Chair helen.ferguson@roanokeva.gov Delegate Briana Sewell Treasurer Dear Helen Ferguson Timothy R.Spencer Secretary As Chairman of the Virginia Opioid Abatement Authority(OAA)I am pleased to inform you that Hon.Janet Vestal Kelly Roanoke City has been awarded an Individual Distribution and"Gold Standard"Incentive grant in Secretary of Health& the amount of S0.00 to support its Roanoke City Schools Teen Outreach Project project. Human Resources Michael Tillem The OAA Board of Directors has invested considerable time and effort to ensure that Virginia Journey House allocates its share of the national opioid settlements in a manner that saves lives,restores families, Recovery Foundation and safeguards communities.This is a major challenge and will require a strengthening of partnerships between community-based organizations,local governments,state agencies,and Sheriff Joe Baron many other stakeholders.Efforts such as Roanoke City Roanoke City Schools Teen Outreach City of Norfolk Project have the potential to exemplify how we can work together to turn the tide of the opioid Sharon Buckman crisis in Virginia. Piedmont CSB Daryl Washington Details about the award being offered by the OAA are attached to this letter.We look forward to Fairfax-Falls Church receiving your acceptance and to working together on this important mission. CSB Dr.James Thompson, Sincerely, MD Master Center for / Addiction Medicine Debbie Ritter Senator Todd Pillion,Chairman Chesapeake City Virginia Opioid Abatement Authority Board of Director Council Virginia Opioid Abatement Authority Page 1 of 11 �pyateu,�� 04' �� VIRGINIA OPIOID ABATEMENT AUTHORITY Q AWARD ACCEPTANCE PACKAGE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.ns I wwwsoaa.us June 23,2025 Roanoke City Helen Ferguson Strategic Projects and Grants Manager 215 Church Avenue SW Roanoke Virginia 24011 helen.ferguson@roanokeva.gov RE:Individual Distribution(IDIC)—Roanoke City Schools Teen Outreach Project This letter confirms that on June 05,2025 ,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award S0.00 as an Individual Distribution and"Gold Standard"Incentive grant to Roanoke City for fiscal year 2026 for the Roanoke City Schools Teen Outreach Project project.The performance period for fiscal year 2026 is July 1,2025,through June 30,2026.The award will be transmitted in a lump sum. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. An annual report will be due by September 1 following the end of the performance period regarding the performance measures,objectives,and use of the funds. To accept this award,this package must be signed and returned to the OAA along with any contingency items listed.The OAA will be in touch if any additional information is needed to transmit the award.This grant number is IDIC770301-0A01. The OAA will gladly assist you in any way we can to assure your plans are successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations 804-500-1811 clintecum@voaa.us www.voaa.us Virginia Opioid Abatement Authority Page 2 of 11 atem 04'sta) eotq`o VIRGINIA OPIOID ABATEMENT AUTHORITY ,G FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info(voaa_us I www.voaa.us June 23,2025 Financial Details • Grant Tspe i FY 2026 Individual Distribution(IDIC) 1 S97,000.00 7 Individual Distribution(IDIC)Carry-forward S97,000.00 Gold Standard Distribution S0.00 I _ :Total .. 4 S0.00- • Virginia Opioid Abatement Authority Page 3 of 11 b���"'q6„. VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info a@voaa.us I www.voaa_us June 23,2025 Contingencies and Signature On behalf of the Roanoke City and as the recipient of this award,I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Conditions for Individual Distributions to Cities and Counties.More specifically,I acknowledge my obligations under said document with respect to the"Use of Funds"in Section 2,to refrain from"False Statements"as described in Section 10,not to misuse the award and thus incur a debt as described in Section 11 and agree to use the award only for the purposes described in my application as set out in Section 20.Should the Opioid Abatement Authority("OAA")determine that I have incurred a debt pursuant to Section 11,the OAA in its discretion will require the debt:(1)to be paid promptly,(2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Further,Roanoke City also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • Documentation of a signed Memorandum of Understanding(MOU)between the fiscal agent and subrecipient • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent agrees to complete the OAA's Carryforward True-up Process after the current performance period closes and to provide the OAA with documentation that at least 80%of the current performance period carryforward funds have been encumbered before the new performance period funds will be transmitted.The fiscal agent further acknowledges that the results of the Carryforward True-up Process may impact the timing of and the final amount of approved funds transmittal. As the duly authorized representative of the recipient,I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award,all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. Virginia Opioid Abatement Authority Page 4 of 11 04�'a����l9‘ VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT 701 E.Franklin St,Ste 803,Richmond,VA 23219 1 mfo@voaa.us 1 tv v_voaa_us June 23,2025 Performance Measurement Prevention/Education/Awareness Efforts FY . FY 2025 FY FY FY ; FY FY •Position Type/Description I. Comments 2025 ; YTD 2026 , 2027 , 2028. 2029 } 2030 , 1 No.of children,infant to 5 years old,participating in 30 1 0 0 0 0 0 0 No longer doing program for 1 prevention/education programming 1 this age No.children,elementary school age,participating in 110 0 0 0 1 0 0 0 No longer doing program for prevention/education programming I this age y No.of children,middle school age,participating in prevention/education programm=ono 110 0 I 50 0 0 0 0 No.of children,high school age,participating in prevention/education programming 0 0 400 0 1 0 0 0 No.adults from the general public participating in 50 0 0 0 ° 0 0 0 No longer open to general prevention/education programming } I public No.of teachers participating in prevention/education 24 I 0 0 I 0 0 0 0 Teachers not participating in programming `____ i- �.. ___._ ! the teaching Performance Measures Notes Virginia Opioid Abatement Authority Page 5 of 11 a1,,baten,",4 VIRGINIA OPIOID ABATEMENT AUTHORITY `04 '4o 4 TERMS AND CONDITIONS FOR INDIVIDUAL ` DISTRIBUTIONS TO CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant,including assuring proper fiscal management of and accounting for grant funds;assuring that personnel paid with grant funds are hired,supervised,and evaluated in accordance with established employment and personnel policies;and assuring that all terms,conditions and assurances—those submitted with the grant application,and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance,the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Opioid Abatement Authority(OAA); •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;and, • Comply with all terms,conditions and assurances either attached to this award or submitted with the grant application. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. Use of Funds a. Recipient understands and agrees that the funds disbursed under this award may only be used in compliance with Code of Virginia§2.2-2370,any OAA regulations,and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients,and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional,managerial, and financial capability to ensure proper planning,management,and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel,equipment,and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A)(4),recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing(fully funded) procurement officer to issue a request for proposals(RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting,both of which are not allowed. d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses,collecting data,and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. Virginia Opioid Abatement Authority Page 6 of 11 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. Cities and counties have the option of creating a reserve fund that includes some portion of their direct distribution to help fund projects in future years when settlement payments are lower.If the city or county elects to implement this option,they will: i. Ensure those future projects meet the terms of the settlement(s) ii. Separately account for the direct distribution,the OAA distribution,and the reserved amount iii. Publicly publish the projected financial strategy for this reserve fund iv. If the city of county is participating in the OAA's Incentive program,the reserved funds may only be used in accordance with the"Gold Standard"as described in the OAA's Incentive Policy. 3.Period of Performance There will be an annual grant process that governs the award of the OAA distribution to cities and counties on a rolling two-year basis(current and upcoming fiscal year). a. Between January 19,2023,and May 5,2023,the OAA will accept grant applications from cities and counties for distribution requests for FY2023 and FY2024. b. Subsequently,between approximately October 1 and April 1 of each year,the OAA will accept grant applications from cities and counties for distributions that amend the current fiscal year and request the next fiscal year's distribution. c. Reporting will be on a yearly basis. d. Beginning in FY2025,the OAA will require cities and counties to repay any unencumbered balances to the OAA by September 1 of the following fiscal year,unless a carryover request is submitted meeting the following conditions: i. The carry-over was planned and submitted as part of the approved project budget,or ii. The city or county is making reasonable and measurable progress to implement its project(s)as described in the approved proposal 1. The"project timeline"workbook will be used to document reasonable and measurable progress iii. And the city or county remains in compliance with the terms and conditions of the OAA. e. After the first two fiscal years(FY2023 &FY2024),if a city or county does not apply for all of its Individual Distribution,or if the application is not approved,the Individual Distribution will remain available for award to the city or county upon the receipt and approval of an application,until the end of the following fiscal year's application period.For example,if a city or county has funding allocated for FY2025,the city or county has until April 1,2025,to submit a proposal for the use of those funds. 4.Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award.By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant.No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal.For good cause,submitted in writing by the recipient,OAA may waive this provision. For all reporting questions and to submit reports,email to info@voaa.us. a. Reporting will include financial expenditures as well as programmatic performance measures on a yearly basis. Reporting frequency may increase in future awards. i. Financial reports are due by September 1st of each year for the preceding fiscal year.Reports are due even if no expenditures occurred during the year.If the due date falls on a weekend or non-business day,the report is due on the next business day. ii. Performance reports that include the performance measures agreed upon in the award are due by September 1st of each year for the preceding fiscal year.This report will also include a narrative of the progress the program has made during the period. b. Each year during the application period,the recipient will have the opportunity to amend the current fiscal year's funding and request the next fiscal year's funding.If a city or county needs to request an off-cycle amendment,those requests will be handled on a case-by-case basis. c. The recipient will also include reporting on expenditures and programmatic performance measures for spending related to the recipient's direct distribution of the settlement in accordance with Code of Virginia§2.2-2370(A)(5) d. The recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report.The end of the award period occurs when funding is no longer available or the recipient elects to sunset the Virginia Opioid Abatement Authority Page 7 of 11 project.The liquidation period allows projects time to receive final invoices and make final payments.No new obligations may be incurred during this period. e. The method for reporting may change during a grant cycle and include an online software platform. 5.Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books,records,and other documents relative to this award for five(5)years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books,records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA,its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 6. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 7. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia§2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award.Recipient and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 8. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals,recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§2.2-4311 of the Virginia Public Procurement Act.If the award is made to a faith based organization,the organization shall not discriminate against any recipient of goods,services,or disbursements made pursuant to the contract on the basis of the recipient's religion,religious belief,refusal to participate in a religious practice,or on the basis of race,age,color,gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body.(Code of Virginia,§2.2-4343.1 (E)). In every contract over$10,000 the provisions in i.and ii.below apply: i. During the performance of this award,the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion,color,sex,national origin,age,or disability or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. 2. The recipient,in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii.are a material part of the award.If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach,or at its option,the whole award. 5. In accordance with Executive Order 61 (2017),a prohibition on discrimination by the recipient,in its employment practices,subcontracting practices,and delivery of goods or services,on the basis of race, Virginia Opioid Abatement Authority Page 8 of 11 sex,color,national origin,religion,sexual orientation,gender identity,age,political affiliation, disability,or veteran status,is hereby incorporated in this award. 6. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000,so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2,registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section,"E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996(P.L. 104-208),Division C,Title IV,§403(a),as amended,operated by the U.S.Department of Homeland Security,or a successor work authorization program designated by the U.S.Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986(P.L.99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals,recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier,manufacturer or subcontractor in connection with their proposal,and that they have not conferred on any public employee having official responsibility for this proposal any payment,loan,subscription,advance,deposit of money,services or anything of more than nominal value,present or promised,unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals,recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals,recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award,nor are they an agent of any person or entity that is currently so debarred. 9.Remedial Actions In the event of recipient's noncompliance with these terms and conditions,other applicable laws,regulations,and/or settlements,OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds,if any,or take other available remedies. 10.False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal,civil,or administrative sanctions,including fines,imprisonment,civil damages and penalties,debarment from participating in state awards or contracts,and/or any other remedy available by law. 11.Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;or(2)that are determined by the OAA to have been misused;and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Virginia Opioid Abatement Authority Page 9 of 11 b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment,unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 12.Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death,bodily injury,property damages,or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. 13.Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower,in whole or in part,because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 14.Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other award of during the period of performance for this award,the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify OAA in writing of the potential duplication,and,if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 15.Additional Monitoring Requirements The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia§2.2-2370(A) (5). 16. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy.If the recipient does not have an established policy,then they must adhere to state travel policy.Refer to the following IRS website for the most current mileage rate: https://wsvw.irs.gov/tax-professionals/standard-mileage-rates.Transportation costs for air and rail must be at coach rates. 17.Award Amendments Once a proposal has been approved by the OAA,amendments will be handled as follows: a. At all times regardless of any amendment the city or county must remain in compliance with the OAA's terms and conditions. b. A city or county may appropriate additional revenue that it receives for any approved project.In this event the OAA shall be notified of the change using forms approved by the OAA. c. A city or county may reduce its appropriated amount for a project without increasing the appropriation to another approved project.The OAA shall be notified of the change on forms approved by the OAA. d. A city or county may initiate line-item budget transfers within a project without approval from the OAA. Virginia Opioid Abatement Authority Page 10 of 11 e. A city or county may transfer funds between approved projects as long as the total amount appropriated for all of its OAA-approved projects does not change. f. If a city or county would like to propose a new project,it has two options: i. Submit the new proposed project as part of the annual budget cycle;or ii. Request special consideration outside the normal grant cycle on forms approved by the OAA. 18.Delegation of Responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms,conditions,and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms,conditions,and assurances of the grant award. 19.Performance and Obligation Periods OAA awards to cities and counties shall have a performance period of two years(the current and following fiscal years). Recipients must submit yearly requests that amend the current year(if necessary)and apply for the next fiscal year's funding. Carryover of funds from FY2023 to FY2024 and FY2024 to FY2025 will be automatic.In subsequent years,carryover requests will need approval from the OAA or remaining balances will be repaid to the OAA.Reporting will be on a yearly basis for this first award cycle,due September 1,2023,on forms prescribed by the OAA.Grant funds,including state and city or county match,may be expended and/or obligated during the grant award period of performance.Recipients may only charge to the award allowable costs incurred during this grant award period. 20.Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application,unless OAA determines that any of these activities are out of scope or unallowable.The recipient must not undertake any work or activities that are not described in the recipient's application,award documents,or approved budget,and must not use staff,equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA. 21.Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq.as well as any procurement policies and procedures established by the applicant. Virginia Opioid Abatement Authority Page 11 of 11 apbat�er (10 ° VIRGINIA OPIOID ABATEMENT AUTHORITY 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa_us I www.voaa.ns June 18,2025 Board of Directors Roanoke City Senator Todd Pillion Helen Ferguson Chair Strategic Projects and Grants Manager Dr.Sarah Thomason 215 Church Avenue SW PHARMD Roanoke Virginia 24011 Vice-Chair helen.ferguson@roanokeva.gov Delegate Briana Sewell • Treasurer Dear Helen Ferguson Timothy R.Spencer As Chairman of the Virginia Opioid Abatement Authority(OAA)I am pleased to inform you that Secretary Roanoke City acting as fiscal agent on behalf of itself,Roanoke County,has been awarded a Cooperative Hon.Janet Vestal Kelly Partnership grant in the amount of $154,800.00 to support its Four Truths Recovery Pregnant& Secretary of Health& Postpartum Women's Implementation/Expansion project. Human Resources Michael Tillem The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives,restores families,and safeguards Journey House communities.This is a major challenge and will require a strengthening of partnerships between Recovery Foundation community-based organizations,local governments,state agencies,and many other stakeholders.Efforts Sheriff Joe Baron such as Roanoke City,Roanoke County's Four Truths Recovery Pregnant&Postpartum Women's City of Norfolk Implementation/Expansion have the potential to exemplify how we can work together to turn the tide of Sharon Buckman the opioid crisis in Virginia. Piedmont CSB Details about the award being offered by the OAA are attached to this letter.We look forward to Daryl Washington receiving your acceptance and to working together on this important mission. Fairfax-Falls Church CSB Sincerely, Dr.James Thompson, nJ I � ' Master Center for Addiction Medicine Senator Todd Pillion,Chairman Debbie Ritter Virginia Opioid Abatement Authority Board of Director Chesapeake City Council Virginia Opioid Abatement Authority Page 1 of 13 dip apyatear�r94.o VIRGINIA OPIOID ABATEMENT AUTHORITY i y AWARD ACCEPTANCE PACKAGE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us j www.voaa.us June 18,2025 Roanoke City Helen Ferguson Strategic Projects and Grants Manager 215 Church Avenue SW Roanoke Virginia 24011 helen.ferguson@roanokeva.gov RE:Cooperative Partnership(COOP)—Four Truths Recovery Pregnant&Postpartum Women's Implementation/Expansion This letter confirms that on June 05,2025,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award Si54,800.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself,Roanoke County for fiscal year 2026 to support Four Truths Recovery Pregnant&Postpartum Women's Implementation/Expansion. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2026 is July 1,2025,through June 30,2026.A report will be due by September 1,2026, regarding the performance measures and the use of the funds. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be signed and returned to the OAA along with any contingency items listed.The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A03. The OAA will gladly assist you in any way we can to assure your plans are successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations 804-500-1811 clintecum@voaa.us voaa.us www.voaa.us Virginia Opioid Abatement Authority Page 2 of 13 04�°�lyatem�r9`io VIRGINIA OPIOID ABATEMENT AUTHORITY P FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@coaa.us I www_voaaus June 18,2025 OAA Award Financial Details Project Title:Four Truths Recovery Pregnant&Postpartum Grant Number:COOP770302-0A03 Women's Implementation/Expansion i FY 2026 I Total Non-OAA Funds $58,100.00 r �« k Total OAA Awards [ 154.800.00 Fiscal Agent-Roanoke City OAA Grant Award(s) Grant Type .. FY 2026 Cooperative Partnership(COOP) $154,800.00 1 4.Total _ $154,800.00 . . . Non-OAA Matching Funds s _ Grant Tvpe .FY 2026 ._±,4 Direct Distribution $58,100.00 Earned Income $0.00 Total $53,100.00 , Virginia Opioid Abatement Authority Page 3 of 13 ate citQv'`� m�t"o(0 VIRGINIA OPIOID ABATEMENT AUTHORITY a 4 4. FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa_us June 18,2025 OAA Award Cooperative Partnership Matching Details Project Title:Four Truths Recovery Pregnant&Postpartum Grant Number:COOP770302-0A03 Women's Implementation/Expansion FY2026 t Total Non-OAA Matching Fuuds" $58,100.00 1 Total OAA Matching Awards $0.00 _________.] Roanoke County Non-OAA Matching Funds / Grant Type PY 2026 Direct Distribution $58,100.00 'T i.Total . .i-$58,100.00 is C - - a Virginia Opioid Abatement Authority Page 4 of 13 1a ate Ce l� �t6 VIRGINIA OPIOID ABATEMENT AUTHORITY p CONTINGENCIES AND SIGNATURE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us J www.v oaa.us June 18,2025 Contingencies and Signature Project Title:Four Truths Recovery Pregnant&Postpartum Grant Number:COOP770302-0A03 Women's Implementation/Expansion Fiscal Agent:Roanoke City — _ FY 2026 • -- Total Non-OAA Fends $116.200.00 Total OAA Awards $154,800.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County,I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties.More specifically,I acknowledge my obligations under said document with respect to the"Use of Funds"in Section 2,to refrain from"False Statements"as described in Section 10,not to misuse the award and thus incur a debt as described in Section 11 and agree to use the award only for the purposes described in the application and/or award as set out in Section 20.Should the OAA determine that I have incurred a debt pursuant to Section 11,the OAA in its discretion will require the debt:(1)to be paid promptly,(2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Additionally,I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent acknowledges that this award is for a 1-year pilot project and the performance of both the fiscal agent and the subrecipient will impact OAA's decision in renewing and/or potentially increasing funds for future years. Further,I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • Completion of operational agreement amongst all partner cities and/or counties • Documentation of a signed Memorandum of Understanding(MOU)between the fiscal agent and subrecipient • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent acknowledges that this award is for a 1-year pilot project and the performance of both the fiscal agent and the subrecipient will impact OAA's decision in renewing and/or potentially increasing funds for future years. As the duly authorized representative of the recipient,I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award,all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. Virginia Opioid Abatement Authority Page 5 of 13 04-° �,atem�t9 4$ VIRGINIA OPIOID ABATEMENT AUTHORITY 7 PERFORMANCE MEASUREMENT 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa_us 1 www.voaa_us June 18,2025 . Performance Measurement Prevention/Education/Awareness Efforts Position Tvpe/Description :.. .' ` ' 1'FY 2026 FY 2027 'FY 2023 FY 2029 ; FY.2038- No.of children,infant to 5 years old,participating in prevention/education programming .8 8 8 8 12 No.children,elementary school age,participating in prevention/education programming 8 8 8 8 12 No.of pregnant and/or nursing women participating in prevention/education programming 12 12 12 12 Efforts Directed Toward Pregnant/Nursing Women with Substance Use Disorders Y� Position Type/Description ;, . I FY 2026 [•.,FY 2027 •—• FY 2023 g FY:zap :FY 2030 Y. j.. No.of pregnant/nursing women connected to treatment for communicable diseases 4 4 6 6 8 No.of pregnant/nursing women connected to therapeutic counseling services 1 12 12 14 14 14 No.of pregnant/nursing women connected to MOLD 8 ! 8 10 10 12 No.of pregnant/nursing women connected to professional mental health care 12 g 11 2 14 14 16 No.of pregnant/nursing women connected to peer supports 12 12 14 j 14 16 9999 I No.-of pregnant/nursing women connected to housing 6 1 6 12 12 12 No.of pregnant/nursing women connected to childcare 8 jii 8 10 10 12 No.of pregnant/nursing women connected to eduction or job training 12 12 14 14 16 No.of pregnant/nursing women connected to a job/employment 8 8 10 10 12 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Position Type/Description,:: ' FY 2026 ' FY 2027' I FY 2023 `:FY 2029 FY 2030 No.of individuals diverted from incarceration to housing I 20 27 j 34 41 48 No.of individuals connected to.SUD therapuetic counseling while on monitored release j 25 33 ; 41 j 49 57 I ;t f No.of individuals connected to MOUD while on monintored release 4 15 ( 20 f 25 30 35 No.of individuals enrolled into court approved SUD-related deferred adjudication I{{ 15 - 20 1 25 30 35 S No.of individuals successfully completing the terms of SUD-related deferred adjudication 10 j 13 16 19 22 No.of drug court participants enrolled 11 10 I 13 S 16 19 22 No.of drug court participants graduated 7 9 11 13 15 ____a__ —f_ . _._ _.__ I » �__ Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing rPosition Type/Description. FY 2026 FY 2027 .. G FY 2028 j FY 2029.'.':s 7,2030 No.of adults connected to treatment for communicable diseases 5 7 199 11 _ t I �� g Virginia Opioid Abatement Authority - Page 6 of 13 No_of adults connected to theraputic counseling services 15 ' 0 1 0 0 0 1 No.of adults connected to MOUD 10 i 13 16 19 22 I No.of adults connected to professional mental health care 15 20 25 ! 30 35 j No.of adults connected to peer support `_ ;8 j 64 80 96 112 ! i No_of adults connected to housing 28 37 46 55 64I No.of adults connected to childcare 4 4 8 —1 8 12 L. — _ —. — 4_ INo.of adults connected to eduction or job training 25 33 41 49 57 No.of adults connected to a job/employment 25 33 41 49 57 Harm Reduction Efforts 1 Position Type/Description - : FY 2026 ' • i FY 2027 i FY 2028 , t_FY 2029 ' FY2030 f No.of Naloxone kits distributed to at-risk individuals i 52 68 84 100 I 116 Other-Please Describe Position=Type/Description . _. FY 2026 .. ''FY 2027 1 FY 2028 FY 2029 ' FY 2030 J— 14 of individuals reoffending 5 7 9 11 13 I 4 of individuals connected with healthcare(medical/dental) 25 40 50 60 70 I4 of individuals supported with transportation 35 47 59 ` 71 83 s I 4 of individuals completed 6 month minimum stay 26 34 42 50 58 i I 4 of individuals admitted into recovery housing 52 68 84 100 116 I I 4 of individuals supported in food insecurities 15 34 42 50 58 4 of individuals supported in obtaining vital records 20Y 27 34 41 _ _ _ 48 _ I 4 of individuals engaged in Recovery Center 0 750 1000 1250 1500 j 4 of individuals providing community service �____— 30 40 T 50 .��___a. 60 70 �� Performance Measures Notes • Virginia Opioid Abatement Authority Page 7 of 13 patmet,,, VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I wmv voaa.ns Acceptance of this grant award by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant,including assuring proper fiscal management of and accounting for grant funds;assuring that personnel paid with grant funds are hired,supervised,and evaluated in accordance with established employment and personnel policies;and assuring that all terms,conditions and assurances—those submitted with the grant application,and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance,the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Opioid Abatement Authority(OAA); •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;and, • Comply with all terms,conditions and assurances either attached to this award or submitted with the grant application. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2.Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370 any OAA regulations,and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients,and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional,managerial, and financial capability to ensure proper planning,management,and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel,equipment,and supplies directly connected to the project. I. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. lli. In accordance with Code of Virginia§2.2-2370(A)(4),recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing(fully funded) procurement officer to issue a request for proposals(RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting,both of which are not allowed. d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses,collecting data,and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. Virginia Opioid Abatement Authority Page 8 of 13 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses,it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases,cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. g. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove the OAA's separate accounting requirement across all project revenues. 3.Period of Performance a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each award will be for one full fiscal year with the option for up to four one-year renewals. c. An application for renewal will be required from the participating partner cities and/or counties and submitted by the end of the application period of each year prior to the renewal. d. Reporting will be on a yearly basis. e. After a project has been renewed four times,the partnership will need to submit a new application. f. The initial cooperative partnership projects will be awarded for Fiscal Year 2024 g. Beginning in FY2025,the OAA will require the fiscal agent to repay any unencumbered balances to the OAA by September 1 of the following fiscal year,unless a canyfonvard request is submitted meeting the following conditions: i. The canyfonvard was planned and submitted as part of the approved project budget,or ii. The partnership is making reasonable and measurable progress to implement its project(s)as described in the approved proposal;and 1. The"dates on the"Objectives"tab of the application in the OAA"Grants Portal will be used to document reasonable and measurable progress. iii. The partnership and fiscal agent remain in compliance with the terms and conditions of the OAA. 4. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award.By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant.No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal.For good cause,submitted in writing by the recipient,OAA may waive this provision. For all reporting questions and to submit reports,email to info@voaa.us. a. Reporting will include financial expenditures as well as programmatic performance measures on a yearly basis. Reporting frequency may increase in future awards. i. Financial reports are due by September 1st of each year for the preceding fiscal year.Reports are due even if no expenditures occurred during the year.If the due date falls on a weekend or non-business day,the report is due on the next business day. 1. Financial reporting is on a cash basis. ii. Performance reports that include the performance measures agreed upon in the award are due by September 1st of each year for the preceding fiscal year.This report will also include a narrative of the progress the program has made during the period. Virginia Opioid Abatement Authority Page 9 of 13 b. Each year during the application period,the recipient will have the opportunity to amend the current fiscal year's funding and request the next fiscal year's funding.If a cooperative partnership needs to request an off-cycle amendment,those requests will be handled on a case-by-case basis. c. The recipient will also include reporting on expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370(A)(5) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself.This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting. d. The recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report.The end of the award period occurs when funding is no longer available or the partnership elects to sunset the project.The liquidation period allows projects time to receive final invoices and make final payments.No new obligations may be incurred during this period. e. The method for reporting may change during a grant cycle and include an online software platform. 5.Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books,records,and other documents relative to this award for five(5)years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books,records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA,its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 6. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 7. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia§2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award.Recipient and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 8. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals,recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§2.2-4311 of the Virginia Public Procurement Act.If the award is made to a faith based organization,the organization shall not discriminate against any recipient of goods,services,or disbursements made pursuant to the contract on the basis of the recipient's religion,religious belief,refusal to participate in a religious practice,or on the basis of race,age,color,gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body.(Code of Virginia,§2.2-4343.1 (E)). In every contract over$10,000 the provisions in i.and ii.below apply: i. During the performance of this award,the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion,color,sex,national origin,age,or disability or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably Virginia Opioid Abatement Authority Page 10 of 13 necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. 2. The recipient,in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i. and ii.are a material part of the award.If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach,or at its option,the whole award. 5. In accordance with Executive Order 61 (2017),a prohibition on discrimination by the recipient,in its employment practices,subcontracting practices,and delivery of goods or services,on the basis of race, sex,color,national origin,religion,sexual orientation,gender identity,age,political affiliation, disability,or veteran status,is hereby incorporated in this award. 6. The recipient will include the provisions of i.above in every subcontract or purchase order over S 10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000,so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2,registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section,"E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996(P.L. 104-208),Division C,Title IV, §403(a),as amended,operated by the U.S.Department of Homeland Security,or a successor work authorization program designated by the U.S.Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986(P.L.99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year.Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals,recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier,manufacturer or subcontractor in connection with their proposal,and that they have not conferred on any public employee having official responsibility for this proposal any payment,loan,subscription,advance,deposit of money,services or anything of more than nominal value,present or promised,unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals,recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals,recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award,nor are they an agent of any person or entity that is currently so debarred. 9. Remedial Actions In the event of recipient's noncompliance with these terms and conditions,other applicable laws,regulations,and/or settlements,OAA may impose additional conditions on the receipt of a subsequent gauche of future award funds,if any,or take other available remedies. Virginia Opioid Abatement Authority Page 11 of 13 10. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal,civil,or administrative sanctions,including fines,imprisonment,civil damages and penalties,debarment from participating in state awards or contracts,and/or any other remedy available by law. 11.Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;or(2)that are determined by the OAA to have been misused;and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment,unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 12.Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death,bodily injury,property damages,or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does entering this MOU waive any defenses the agency may have as provided by law or otherwise against third-party claims. 13.Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower,in whole or in part,because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 14.Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other award of during the period of performance for this award,the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify OAA in writing of the potential duplication,and,if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 15.Additional Monitoring Requirements The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia§2.2-2370(A) (5). 16. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy.If the recipient does not have an established policy,then they must adhere to state travel policy.Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage.Transportation costs for air and rail must be at coach rates. Virginia Opioid Abatement Authority Page 12 of 13 17.Award Amendments Once a proposal has been approved by the OAA,amendments will be handled as follows: a. At all times regardless of any amendment the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. b. The fiscal agent city or county must obtain approval from the OAA for any budget changes. i. If the budget change is within the current fiscal year,within the approved scope,and amongst the approved expenditure categories(personnel,operating,capital),OAA staff may provide approval of the change. ii. If the budget change is outside the current fiscal year,not within the approved scope,and/or not within the approved expenditure categories(personnel,operating,capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. 18.Delegation of Responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms,conditions,and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms,conditions,and assurances of the grant award. 19.Performance and Obligation Periods OAA awards to cities and counties shall have a performance period of two years(the current and following fiscal years). Recipients must submit yearly requests that amend the current year(if necessary)and apply for the next fiscal year's funding. Carryforward of funds from FY2023 to FY2024 and FY2024 to FY2025 will be automatic.In subsequent years,carryforward requests will need approval from the OAA or remaining balances will be repaid to the OAA.Reporting will be on a yearly basis,due September 1,of each year on forms prescribed by the OAA.Grant funds,including matching funds,may be expended and/or obligated during the grant award period of performance.Recipients may only charge to the award allowable costs incurred during this grant award period. a. Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the subsequent fiscal year.OAA staff may grant an extension of this time period(within the subsequent fiscal year)if extenuating circumstances are demonstrated by the city or county.Any other extensions must be approved by the Grants Committee. b. If a final carryforward amount for a city or county project is a de minin,is(in context of the total project cost) difference from the amount approved by the Grants Committee and the usage in the subsequent fiscal year is within the approved scope and budget line items,then these carryforward amounts may be approved by staff.All other cases of carryforward requests will require approval from the Grants Committee. c. For Cooperative Partnership projects with final carryforward amounts that differ from the amount approved by the Grants Committee,the following will apply: i. For carryforward amounts less than the Grants Committee approved amount,no changes will be made to the subsequent fiscal year award amounts. ii. For carryforward amounts greater than the Grants Committee approved amount,the subsequent fiscal year Cooperative Partnership award will be reduced by a like amount,unless the fiscal agent can demonstrate that the funds will be used for an already approved expenditure that is not able to be realized in the fiscal year it was approved.Any canyfonvard greater than the Grants Committee approved amount requires Grants Committee approval. 20.Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application,unless OAA determines that any of these activities are out of scope or unallowable.The recipient must not undertake any work or activities that are not described in the recipient's application,award documents,or approved budget,and must not use staff,equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA. 21.Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq.as well as any procurement policies and procedures established by the recipient. Virginia Opioid Abatement Authority Page 13 of 13 0 4`oaPhateuregr9a a VIRGINIA OPIOID ABATEMENT AUTHORITY 7 _ 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www_roaa_us June 18,2025 Board of Directors Roanoke City Senator Todd Pillion Helen Ferguson Chair Strategic Projects and Grants Manager Dr.Sarah Thomason 215 Church Avenue SW PHARMD Roanoke Virginia 24011 Vice-Chair helen.ferguson@roanokeva.gov Delegate Briana Sewell Treasurer Dear Helen Ferguson Timothy R.Spencer As Chairman of the Virginia Opioid Abatement Authority(OAA)I am pleased to inform you that Secretary Roanoke City acting as fiscal agent on behalf of itself,Roanoke County,has been awarded a Cooperative Hon.Janet Vestal Kelly Partnership grant in the amount of $51,000.00 to support its Harm Reduction project. Secretary of Health& Human Resources The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates Michael Tillem its share of the national opioid settlements in a manner that saves lives,restores families,and safeguards communities.This is a major challenge and will require a strengthening of partnerships between Journey House community-based organizations,local governments,state agencies,and many other stakeholders.Efforts Recovery Foundation such as Roanoke City,Roanoke County's Harm Reduction have the potential to exemplify how we can Sheriff Joe Baron work together to turn the tide of the opioid crisis in Virginia. City of Norfolk Sharon Buckman Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Piedmont CSB Daryl Washington Sincerely, Fairfax-Falls Church CSB Dr.James Thompson, MD Senator Todd Pillion,Chairman Master Center for Virginia Opioid Abatement Authority Board of Director Addiction Medicine Debbie Ritter Chesapeake City Council Virginia Opioid Abatement Authority Page 1 of 13 ppatea,e.,r 04~� 96ta VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaaus June 18,2025 Roanoke City Helen Ferguson Strategic Projects and Grants Manager 215 Church Avenue SW Roanoke Virginia 24011 helen.ferguson@roanokeva.gov RE:Cooperative Partnership(COOP)—Harm Reduction This letter confirms that on June 05,2025,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award $51,000.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself,Roanoke County for fiscal year 2026 to support Harm Reduction. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2026 is July 1,2025,through June 30,2026.A report will be due by September 1,2026, regarding the performance measures and the use of the funds. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be signed and returned to the OAA along with any contingency items listed.The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A04. The OAA will gladly assist you in any way we can to assure your plans are successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations 804-500-1811 clintecum@voaa.us www.voaa.us Virginia Opioid Abatement Authority Page 2 of 13 atetn oa`°�� �r''� VIRGINIA OPIOID ABATEMENT AUTHORITY 84 FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaaus I www.voaaus June 18,2025 OAA Award Financial Details Project Title:Harm Reduction Grant Number:COOP770302-0A04 _ FY 2026 Total Non-OAA Funds $331,828.80 Total OAA Awards $51,000.00 t Fiscal Agent-Roanoke City OAA Grant Award(s) Grant Type FY 2026 Cooperative Partnership(COOP) $51,000.00 }.$51000.00`. _. . . . Non-OAA Matching Funds Grant Type , - FY 2026 t Direct Distribution $24,500.00 Grants(state,local,private) $262,328.80 s Medicaid Billing $45,000.00 Totah;i: ..' .. `: . $331,323.30.;.,.. Virginia Opioid Abatement Authority Page 3 of 13 04,°��,atemQ°'g4�° VIRGINIA OPIOID ABATEMENT AUTHORITY 4 r. FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@coaa.us 1 www.voaa_us June 18,2025 OAA Award Cooperative Partnership Matching Details Project Title:Harm Reduction Grant Number:COOP770302-0A04 i FY2026. .. Total Non-OAA Matching Funds $24,500.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2026 Direct Distribution $24,500.00 Total ... : ::_ $24,500.00 Virginia Opioid Abatement Authority Page 4 of 13 oQ•� tao VIRGINIA OPIOID ABATEMENT AUTHORITY 7 CONTINGENCIES AND SIGNATURE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us www.voaa.us June 18,2025 Contingencies and Signature Project Title:Harm Reduction Grant Number:COOP770302-0A04 Fiscal Agent:Roanoke City r _ _ — — • I_ FY 2026 Total Non-OAA Funds $356,328.80 Total OAA Awards $51,000.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County,I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia OpioidAbatementAuthority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties.More specifically,I acknowledge my obligations under said document with respect to the"Use of Funds"in Section 2,to refrain from"False Statements"as described in Section 10,not to misuse the award and thus incur a debt as described in Section 11 and agree to use the award only for the purposes described in the application and/or award as set out in Section 20.Should the OAA determine that I have incurred a debt pursuant to Section 11,the OAA in its discretion will require the debt:(1)to be paid promptly,(2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Additionally,I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent and all partner cities and/or counties agree to abide by all state and federal laws including,but not limited to,Virginia Code§§ 18.2-265.1,32.1-45.4,and 54.1-3466.Further,the fiscal agent and all partner cities and/or counties agree that Drug Checking Services(DCS)will be performed solely for approved opioid abatement efforts; DCS will not be performed to or for the benefit of drug dealers,drug sellers,or any other third parties seeking such services.Additionally,the fiscal agent agrees it is responsible for ensuring any subrecipients,vendors,and/or other organizations that may be engaged in providing these services follow the above requirements listed. Further,I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • Completion of operational agreement amongst all partner cities and/or counties • Documentation that demonstrates that non-OAA matching funds have been secured • Documentation of a signed Memorandum of Understanding(MOU)between the fiscal agent and subrecipient • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent and all partner cities and/or counties agree to abide by all state and federal laws including,but not limited to,Virginia Code§§ 18.2-265.1,32.1-45.4,and 54.1-3466.Further,the fiscal agent and all partner cities and/or counties agree that Drug Checking Services(DCS)will be performed solely for approved opioid abatement efforts; DCS will not be performed to or for the benefit of drug dealers,drug sellers,or any other third parties seeking such services.Additionally,the fiscal agent agrees it is responsible for ensuring any subrecipients,vendors,and/or other organisations that may be engaged in providing these services follow the above requirements listed. Virginia Opioid Abatement Authority Page 5 of 13 �,ate>newdr No VIRGINIA OPIOID ABATEMENT AUTHORITY 7.y PERFORMANCE MEASUREMENT 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us June 18,2025 Performance Measurement Prevention/Education/Awareness Efforts Position Type ../Description ' " ' .},.FY 2026 ' FY 2027 - FY 2023 •! FY 2029 ' FY 2030 • No.of children,infant to 5 years old,participating in prevention/education programming 1 4 1 0 0 ` 0 0 1. Harm Reduction Efforts Position Type/Description FY2026- : FY 2027 1 FY 2028 ; FY 2029. - •'`FY 2030 w No.of Naloxone kits distributed to at-risk individuals 8000 1 8500 ! 9000 0 0 } No.of Fentanvl test kits distributed to at-risk individuals 500 1 500 500 0 0 No.of clean syringe exchanges conducted 3000 1 3500 4000 0 0 s Performance Measures Notes Virginia Opioid Abatement Authority Page 7 of 13 o4..aNba«e41, VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa_us www.voaa.us Acceptance of this grant award by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant,including assuring proper fiscal management of and accounting for grant funds;assuring that personnel paid with grant funds are hired,supervised,and evaluated in accordance with established employment and personnel policies;and assuring that all terms,conditions and assurances—those submitted with the grant application,and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance,the recipient agrees to: •Use the grant funds to carry out the activities described in the grant application,as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Opioid Abatement Authority(OAA); •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;and, • Comply with all terms,conditions and assurances either attached to this award or submitted with the grant application. 1.Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370 any OAA regulations,and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients,and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional,managerial, and financial capability to ensure proper planning,management,and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel,equipment,and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A)(4),recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing(fully funded) procurement officer to issue a request for proposals(RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting,both of which are not allowed. d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses,collecting data,and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. Virginia Opioid Abatement Authority Page 8 of 13 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses,it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general.ledger to transfer the expenses to the OAA funds when received. i. In these cases,cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. g. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove the OAA's separate accounting requirement across all project revenues. 3.Period of Performance a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each award will be for one full fiscal year with the option for up to four one-year renewals. c. An application for renewal will be required from the participating partner cities and/or counties and submitted by the end of the application period of each year prior to the renewal. d. Reporting will be on a yearly basis. e. After a project has been renewed four times,the partnership will need to submit a new application. f. The initial cooperative partnership projects will be awarded for Fiscal Year 2024 g. Beginning in FY2025,the OAA will require the fiscal agent to repay any unencumbered balances to the OAA by September 1 of the following fiscal year,unless a carryforward request is submitted meeting the following conditions: i. The carryforward was planned and submitted as part of the approved project budget,or ii. The partnership is making reasonable and measurable progress to implement its project(s)as described in the approved proposal;and 1. The"dates on the"Objectives"tab of the application in the OAA"Grants Portal will be used to document reasonable and measurable progress. iii. The partnership and fiscal agent remain in compliance with the terms and conditions of the OAA. 4.Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award.By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant.No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal.For good cause,submitted in writing by the recipient,OAA may waive this provision. For all reporting questions and to submit reports,email to info@voaa.us. a. Reporting will include financial expenditures as well as programmatic performance measures on a yearly basis. Reporting frequency may increase in future awards. i. Financial reports are due by September 1st of each year for the preceding fiscal year.Reports are due even if no expenditures occurred during the year.If the due date falls on a weekend or non-business day,the report is due on the next business day. 1. Financial reporting is on a cash basis. ii. Performance reports that include the performance measures agreed upon in the award are due by September 1st of each year for the preceding fiscal year.This report will also include a narrative of the progress the program has made during the period. Virginia Opioid Abatement Authority Page 9 of 13 b. Each year during the application period,the recipient will have the opportunity to amend the current fiscal year's funding and request the next fiscal year's funding.If a cooperative partnership needs to request an off-cycle amendment,those requests will be handled on a case-by-case basis. c. The recipient will also include reporting on expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370(A)(5) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself.This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting. d. The recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report.The end of the award period occurs when funding is no longer available or the partnership elects to sunset the project.The liquidation period allows projects time to receive final invoices and make final payments.No new obligations may be incurred during this period. e. The method for reporting may change during a grant cycle and include an online software platform. 5.Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books,records,and other documents relative to this award for five(5)years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books,records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA,its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 6. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 7. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia§2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award.Recipient and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 8. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals,recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§2.2-4311 of the Virginia Public Procurement Act.If the award is made to a faith based organization,the organization shall not discriminate against any recipient of goods,services,or disbursements made pursuant to the contract on the basis of the recipient's religion,religious belief,refusal to participate in a religious practice,or on the basis of race,age,color,gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body.(Code of Virginia,§2.2-4343.1 (E)). In every contract over$10,000 the provisions in i.and ii.below apply: i. During the performance of this award,the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion,color,sex,national origin,age,or disability or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably Virginia Opioid Abatement Authority Page 10 of 13 necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. 2. The recipient,in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award.If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach,or at its option,the whole award. 5. In accordance with Executive Order 61 (2017),a prohibition on discrimination by the recipient,in its employment practices,subcontracting practices,and delivery of goods or services,on the basis of race, sex,color,national origin,religion,sexual orientation,gender identity,age,political affiliation, disability,or veteran status,is hereby incorporated in this award. 6. The recipient will include the provisions of i.above in every subcontract or purchase order over S 10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000,so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2,registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section,"E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996(P.L. 104-208),Division C,Title IV, §403(a),as amended,operated by the U.S.Department of Homeland Security,or a successor work authorization program designated by the U.S.Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986(P.L.99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals,recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier,manufacturer or subcontractor in connection with their proposal,and that they have not conferred on any public employee having official responsibility for this proposal any payment,loan,subscription,advance,deposit of money,services or anything of more than nominal value,present or promised,unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals,recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals,recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award,nor are they an agent of any person or entity that is currently so debarred. 9.Remedial Actions In the event of recipient's noncompliance with these terms and conditions,other applicable laws,regulations,and/or settlements,OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds,if any,or take other available remedies. Virginia Opioid Abatement Authority Page 11 of 13 10.False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal,civil,or administrative sanctions,including fines,imprisonment,civil damages and penalties,debarment from participating in state awards or contracts,and/or any other remedy available by law. 11.Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;or(2)that are determined by the OAA to have been misused;and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment,unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 12.Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death,bodily injury,property damages,or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does entering this MOU waive any defenses the agency may have as provided by law or otherwise against third-party claims. 13.Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower,in whole or in part,because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 14.Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other award of during the period of performance for this award,the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify OAA in writing of the potential duplication,and,if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 15.Additional Monitoring Requirements The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia§2.2-2370(A) (5). 16. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy.If the recipient does not have an established policy,then they must adhere to state travel policy.Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage. Transportation costs for air and rail must be at coach rates. Virginia Opioid Abatement Authority Page 12 of 13 17.Award Amendments Once a proposal has been approved by the OAA,amendments will be handled as follows: a. At all times regardless of any amendment the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. b. The fiscal agent city or county must obtain approval from the OAA for any budget changes. i. If the budget change is within the current fiscal year,within the approved scope,and amongst the approved expenditure categories(personnel,operating,capital),OAA staff may provide approval of the change. ii. If the budget change is outside the current fiscal year,not within the approved scope,and/or not within the approved expenditure categories(personnel,operating,capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. 18.Delegation of Responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms,conditions,and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms,conditions,and assurances of the grant award. 19.Performance and Obligation Periods OAA awards to cities and counties shall have a performance period of two years(the current and following fiscal years). Recipients must submit yearly requests that amend the current year(if necessary)and apply for the next fiscal year's funding. Carryforward of funds from FY2023 to FY2024 and FY2024 to FY2025 will be automatic.In subsequent years,carryforward requests will need approval from the OAA or remaining balances will be repaid to the OAA.Reporting will be on a yearly basis,due September 1,of each year on forms prescribed by the OAA.Grant funds,including matching funds,may be expended and/or obligated during the grant award period of performance.Recipients may only charge to the award allowable costs incurred during this grant award period. a. Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the subsequent fiscal year.OAA staff may grant an extension of this time period(within the subsequent fiscal year)if extenuating circumstances are demonstrated by the city or county.Any other extensions must be approved by the Grants Committee. b. If a final carryfor yard amount for a city or county project is a de minimis(in context of the total project cost) difference from the amount approved by the Grants Committee and the usage in the subsequent fiscal year is within the approved scope and budget line items,then these carryforward amounts may be approved by staff.All other cases of carryforward requests will require approval from the Grants Committee. c. For Cooperative Partnership projects with fmal carryforward amounts that differ from the amount approved by the Grants Committee,the following will apply: i. For carryforward amounts less than the Grants Committee approved amount,no changes will be made to the subsequent fiscal year award amounts. ii. For carryforward amounts greater than the Grants Committee approved amount,the subsequent fiscal year Cooperative Partnership award will be reduced by a like amount,unless the fiscal agent can demonstrate that the funds will be used for an already approved expenditure that is not able to be realized in the fiscal year it was approved.Any carryforward greater than the Grants Committee approved amount requires Grants Committee approval. 20. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application,unless OAA determines that any of these activities are out of scope or unallowable.The recipient must not undertake any work or activities that are not described in the recipient's application,award documents,or approved budget,and must not use staff,equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA. 21. Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq.as well as any procurement policies and procedures established by the recipient. Virginia Opioid Abatement Authority Page 13 of 13 latbateme„t oct m VIRGINIA OPIOID ABATEMENT AUTHORITY 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@roaa.us www.voaa.us June 18,2025 Board of Directors Roanoke City Senator Todd Pillion Helen Ferguson Chair Strategic Projects and Grants Manager Dr.Sarah Thomason, 215 Church Avenue SW PHARMD Roanoke Virginia 24011 Vice-Chair helen.ferguson@roanokeva.gov Delegate Briana Sewell Treasurer Dear Helen Ferguson Timothy R.Spencer As Chairman of the Virginia Opioid Abatement Authority(OAA)I am pleased to inform you that Secretary Roanoke City acting as fiscal agent on behalf of itself,Roanoke County,Salem City,has been awarded a Hon.Janet Vestal Kelly Cooperative Partnership grant in the amount of S 108,000.00 to support its Navigator Care Specialists Secretary of Health& project. Human Resources Michael Tillem The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives,restores families,and safeguards Journey House communities.This is a major challenge and will require a strengthening of partnerships between Recovery Foundation community-based organizations,local governments,state agencies,and many other stakeholders.Efforts Sheriff Joe Baron such as Roanoke City,Roanoke County,Salem City's Navigator Care Specialists have the potential to City of Norfolk exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Sharon Buckman Details about the award being offered by the OAA are attached to this letter.We look forward to Piedmont CSB receiving your acceptance and to working together on this important mission. Daryl Washington Fairfax-Falls Church Sincerely, CSB Dr.James Thompson, I 1 MD Master Center for Senator Todd Pillion,Chairman Addiction Medicine Virginia Opioid Abatement Authority Board of Director Debbie Ritter Chesapeake City Council Virginia Opioid Abatement Authority Page 1 of 12 oeNo VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us June 18,2025 Roanoke City Helen Ferguson Strategic Projects and Grants Manager 215 Church Avenue SW Roanoke Virginia 24011 helen.ferguson@roanokeva.gov RE:Cooperative Partnership(COOP)—Navigator Care Specialists This letter confirms that on June 05,2025,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award $108,000.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself;Roanoke County,Salem City for fiscal year 2026 to support Navigator Care Specialists. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2026 is July 1,2025,through June 30,2026.A report will be due by September 1,2026, regarding the performance measures and the use of the funds. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be signed and returned to the OAA along with any contingency items listed.The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770303-AA01. The OAA will gladly assist you in any way we can to assure your plans are successful. Thanks and Regards, C-8—"‘ Cecil"Charlie"Lintecum Director of Operations 804-500-1811 cintecum@voaa.us www.voaa.us Virginia Opioid Abatement Authority Page 2 of 12 ateni a4.� � ea�9`�o VIRGINIA OPIOID ABATEMENT AUTHORITY g FINANCIAL DETAILS. 701 E.Franklin St,Ste 803,Richmond,VA 23219 I infotevoaa.us I www.voaa-us June 18,2025 OAA Award Financial Details Project Title:Navigator Care Specialists Grant Number:COOP770303-AA01 . FY 2026 ••. ... Total Non-OAA Funds $28,000.00 Total OAA Awards $108,000.00 Fiscal Agent-Roanoke City OAA Grant Award(s) . Grant Type I FY 2026 Cooperative Partnership(COOP) J $108,000.00 { Total.. i.. .$103,000.00. .. • Non-OAA Matching Funds Grant Type FY 2026 Direct Distribution $28,000.00 Total. . :.. . . j..$23,000.00 . ... Virginia Opioid Abatement Authority Page 3 of 12 04`o0.pateu,e4'4"% VIRGINIA OPIOID ABATEMENT AUTHORITY a FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us 1 www_voaa.us June 18,2025 OAA Award Cooperative Partnership Matching Details Project Title:Navigator Care Specialists Grant Number:COOP770303-AA01 % .- .. . y FY 2026 . Total Non-OAA Matching Funds $32,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds I"Grant Type FY 2026 _ Direct Distribution $25,000.00 1 Total • . . . :. $25 000,00 ,. Salem City Non-OAA Matching Funds r. z..;. Grant Type ' 'FY2026:, .. Direct Distribution i $7,000.00 .Total : : { $7,000.00 , - . Virginia Opioid Abatement Authority Page 4 of 12 070,. VIRGINIA OPIOID ABATEMENT AUTHORITY 0-4 CONTINGENCIES AND SIGNATURE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us www.voaa.us June 18,2025 Contingencies and Signature Project Title:Navigator Care Specialists Grant Number:COOP770303-AA01 Fiscal Agent:Roanoke City FY 2026 Total Non-OAA Funds $60,000.00 Total OAA Awards $108,000.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County,Salem City,I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties.More specifically,I acknowledge my obligations under said document with respect to the"Use of Funds"in Section 2,to refrain from"False Statements"as described in Section 10,not to misuse the award and thus incur a debt as described in Section 11 and agree to use the award only for the purposes described in the application and/or award as set out in Section 20.Should the OAA determine that I have incurred a debt pursuant to Section 11,the OAA in its discretion will require the debt:(1)to be paid promptly,(2)to be paid according to a mutually agreeable arrangement,or(3) to be collected by taking any action available by law. Additionally,I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. Further,I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • Completion of operational agreement amongst all partner cities and/or counties ▪ The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. As the duly authorized representative of the recipient,I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award,all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. • Virginia Opioid Abatement Authority Page 5 of 12 pyatetbe 04�� 9��o SUREMENT VIRGINIA OPIOID ABATEMENT AUTHORITY �' PERFORMANCE MEA I7 • 701 E.Franklin St,Ste 803,Richmond,'VA 23219 I info@voaa_us I www voaa.us June 18,2025 Performance Measurement Prevention/Education/Awareness Efforts Position;Type/Description ' :, : : • ''.FY-2026 : . FY 2027 i'FY 2023'' , FY 2029 FY 2030 No.adults from the general public participating in'prevention/education programming 50 50 50 0 0 r — r r , No.of court-related professionals participating in prevention/education programming 1 2 2 2 0 0 Performance Measures Notes • Virginia Opioid Abatement Authority Page 6 of 12 o4}oobabaten,e„, ,cso VIRGINIA OPIOID ABATEMENT AUTHORITY 40 TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaaus I www.voaa.us Acceptance of this grant award by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant,including assuring proper fiscal management of and accounting for grant funds;assuring that personnel paid with grant funds are hired,supervised,and evaluated in accordance with established employment and personnel policies;and assuring that all terms,conditions and assurances—those submitted with the grant application,and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance,the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Opioid Abatement Authority(OAA); • Adhere to the approved budget contained in this award and amendments made to it in accord with these teens and conditions;and, • Comply with all terms,conditions and assurances either attached to this award or submitted with the grant application. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2.Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370 any OAA regulations,and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients,and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional,managerial, and financial capability to ensure proper planning,management,and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel,equipment,and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A)(4),recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing(fully funded) procurement officer to issue a request for proposals(RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting,both of which are not allowed. d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses,collecting data,and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. Virginia Opioid Abatement Authority Page 7 of 12 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses,it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases,cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. g. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove the OAA's separate accounting requirement across all project revenues. 3.Period of Performance a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each award will be for one full fiscal year with the option for up to four one-year renewals. c. An application for renewal will be required from the participating partner cities and/or counties and submitted by the end of the application period of each year prior to the renewal. d. Reporting will be on a yearly basis. e. After a project has been renewed four times,the partnership will need to submit a new application. f. The initial cooperative partnership projects will be awarded for Fiscal Year 2024 g. Beginning in FY2025,the OAA will require the fiscal agent to repay any unencumbered balances to the OAA by September 1 of the following fiscal year,unless a carryfonvard request is submitted meeting the following conditions: i. The carryforward was planned and submitted as part of the approved project budget,or ii. The partnership is making reasonable and measurable progress to implement its project(s)as described in the approved proposal;and 1. The"dates on the"Objectives"tab of the application in the OAA"Grants Portal will be used to document reasonable and measurable progress. iii. The partnership and fiscal agent remain in compliance with the terms and conditions of the OAA. 4.Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award.By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant.No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal.For good cause,submitted in writing by the recipient,OAA may waive this provision. For all reporting questions and to submit reports,email to info@voaa.us. a. Reporting will include financial expenditures as well as programmatic performance measures on a yearly basis. Reporting frequency may increase in future awards. i. Financial reports are due by September 1st of each year for the preceding fiscal year.Reports are due even if no expenditures occurred during the year.If the due date falls on a weekend or non-business day,the report is due on the next business day. 1. Financial reporting is on a cash basis. ii. Performance reports that include the performance measures agreed upon in the award are due by September 1st of each year for the preceding fiscal year.This report will also include a narrative of the progress the program has made during the period. Virginia Opioid Abatement Authority Page 8 of 12 b. Each year during the application period,the recipient will have the opportunity to amend the current fiscal year's funding and request the next fiscal year's funding.If a cooperative partnership needs to request an off-cycle amendment,those requests will be handled on a case-by-case basis. c. The recipient will also include reporting on expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370(A)(5) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself.This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting. d. The recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report.The end of the award period occurs when funding is no longer available or the partnership elects to sunset the project.The liquidation period allows projects time to receive final invoices and make final payments.No new obligations may be incurred during this period. e. The method for reporting may change during a grant cycle and include an online software platform. 5.Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books,records,and other documents relative to this award for five(5)years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books,records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA,its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 6. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 7. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia§2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award.Recipient and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 8. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals,recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§ 2.2-4311 of the Virginia Public Procurement Act.If the award is made to a faith based organization,the organization shall not discriminate against any recipient of goods,services,or disbursements made pursuant to the contract on the basis of the recipient's religion,religious belief,refusal to participate in a religious practice,or on the basis of race,age,color,gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body.(Code of Virginia, §2.2-4343.1 (E)). In every contract over$10,000 the provisions in i.and ii.below apply: i. During the performance of this award,the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion,color,sex,national origin,age,or disability or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably Virginia Opioid Abatement Authority Page 9 of 12 necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. 2. The recipient,in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award.If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach,or at its option,the whole award. 5. In accordance with Executive Order 61 (2017),a prohibition on discrimination by the recipient,in its employment practices,subcontracting practices,and delivery of goods or services,on the basis of race, sex,color,national origin,religion,sexual orientation,gender identity,age,political affiliation, disability,or veteran status,is hereby incorporated in this award. 6. The recipient will include the provisions of i.above in every subcontract or purchase order over S 10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of is above in every subcontract or purchase order over$10,000,so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2,registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section,"E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996(P.L. 104-208),Division C,Title IV, §403(a),as amended,operated by the U.S.Department of Homeland Security,or a successor work authorization program designated by the U.S.Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986(P.L.99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals,recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier,manufacturer or subcontractor in connection with their proposal,and that they have not conferred on any public employee having official responsibility for this proposal any payment,loan,subscription,advance,deposit of money,services or anything of more than nominal value,present or promised,unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals,recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals,recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award,nor are they an agent of any person or entity that is currently so debarred. 9.Remedial Actions In the event of recipient's noncompliance with these terms and conditions,other applicable laws,regulations,and/or settlements,OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds,if any,or take other available remedies. Virginia Opioid Abatement Authority Page 10 of 12 10.False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal,civil,or administrative sanctions,including fines,imprisonment, civil damages and penalties,debarment from participating in state awards or contracts,and/or any other remedy available by law. 11.Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;or(2)that are determined by the OAA to have been misused;and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment,unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 12.Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death,bodily injury,property damages,or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does entering this MOU waive any defenses the agency may have as provided by law or otherwise against third-party claims. 13.Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower,in whole or in part,because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 14.Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other award of during the period of performance for this award,the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify OAA in writing of the potential duplication,and,if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 15.Additional Monitoring Requirements The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia§2.2-2370(A) (5). 16. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy.If the recipient does not have an established policy,then they must adhere to state travel policy.Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage.Transportation costs for air and rail must be at coach rates. Virginia Opioid Abatement Authority Page 11 of 12 17.Award Amendments Once a proposal has been approved by the OAA,amendments will be handled as follows: a. At all times regardless of any amendment the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. b. The fiscal agent city or county must obtain approval from the OAA for any budget changes. i. If the budget change is within the current fiscal year,within the approved scope,and amongst the approved expenditure categories(personnel,operating,capital),OAA staff may provide approval of the change. ii. If the budget change is outside the current fiscal year,not within the approved scope,and/or not within the approved expenditure categories(personnel,operating,capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. 18.Delegation of Responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms,conditions,and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms,conditions,and assurances of the grant award. 19.Performance and Obligation Periods OAA awards to cities and counties shall have a performance period of two years(the current and following fiscal years). Recipients must submit yearly requests that amend the current year(if necessary)and apply for the next fiscal year's funding. Carryfonvard of funds from FY2023 to FY2024 and FY2024 to FY2025 will be automatic.In subsequent years,carryforward requests will need approval from the OAA or remaining balances will be repaid to the OAA.Reporting will be on a yearly basis,due September 1,of each year on forms prescribed by the OAA.Grant funds,including matching funds,may be expended and/or obligated during the grant award period of performance.Recipients may only charge to the award allowable costs incurred during this grant award period. a. .Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the subsequent fiscal year.OAA staff may grant an extension of this time period(within the subsequent fiscal year)if extenuating circumstances are demonstrated by the city or county.Any other extensions must be approved by the Grants Committee. b. If a fmal carryforward amount for a city or county project is a de minimis(in context of the total project cost) difference from the amount approved by the Grants Committee and the usage in the subsequent fiscal year is within the approved scope and budget line items,then these carryforward amounts may be approved by staff.All other cases of carryforward requests will require approval from the Grants Committee. c. For Cooperative Partnership projects with final carryforward amounts that differ from the amount approved by the Grants Committee,the following will apply: i. For carryforward amounts less than the Grants Committee approved amount,no changes will be made to the subsequent fiscal year award amounts. ii. For carryforward amounts greater than the Grants Committee approved amount,the subsequent fiscal year Cooperative Partnership award will be reduced by a like amount,unless the fiscal agent can demonstrate that the funds will be used for an already approved expenditure that is not able to be realized in the fiscal year it was approved.Any carryforward greater than the Grants Committee approved amount requires Grants Committee approval. 20.Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application,unless OAA determines that any of these activities are out of scope or unallowable.The recipient must not undertake any work or activities that are not described in the recipient's application,award documents,or approved budget,and must not use staff,equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA. 21.Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq.as well as any procurement policies and procedures established by the recipient. Virginia Opioid Abatement Authority Page 12 of 12 4,,t,batenie.,44 VIRGINIA OPIOID ABATEMENT AUTHORITY 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaaaus I www.voaa_us June 20,2025 Board of Directors Roanoke City Senator Todd Pillion Helen Ferguson Chair Strategic Projects and Grants Manager Dr.Sarah Thomason 215 Church Avenue SW PHARMD Roanoke Virginia 24011 Vice-Chair helen.ferguson@roanokeva.gov Delegate Briana Sewell Treasurer Dear Helen Ferguson Timothy R.Spencer As Chairman of the Virginia Opioid Abatement Authority(OAA)I am pleased to inform you that Secretary Roanoke City acting as fiscal agent on behalf of itself,Roanoke County,has been awarded a Cooperative Hon.Janet Vestal Kelly Partnership grant in the amount of $0.00 to support its Restoration Housing project. Secretary of Health& Human Resources The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates Michael Tillem its share of the national opioid settlements in a manlier that saves lives,restores families,and safeguards communities.This is a major challenge and will require a strengthening of partnerships between Journey House community-based organizations,local governments,state agencies,and many other stakeholders.Efforts Recovery Foundation such as Roanoke City,Roanoke County's Restoration Housing have the potential to exemplify how we Sheriff Joe Baron can work together to turn the tide of the opioid crisis in Virginia. City of Norfolk Sharon Buckman Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Piedmont CSB Daryl Washington Sincerely, Fairfax-Falls Church CSB I Dr.James Thompson, MD Senator Todd Pillion,Chairman Master Center for Virginia Opioid Abatement Authority Board of Director Addiction Medicine Debbie Ritter Chesapeake City Council Virginia Opioid Abatement Authority Page 1 of 13 041aten,e,2r o pa 9`1Q VIRGINIA OPIOID ABATEMENT AUTHORITY o^ AWARD ACCEPTANCE PACKAGE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info voaa_us I nww.voaa_us June 20,2025 Roanoke City Helen Ferguson Strategic Projects and Grants Manager 215 Church Avenue SW Roanoke Virginia 24011 helen.ferguson@roanokeva.gov RE:Cooperative Partnership(COOP)—Restoration Housing This letter confirms that on June 05,2025,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award $0.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself;Roanoke County for fiscal year 2026 to support Restoration Housing. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2026 is July 1,2025,through June 30,2026.A report will be due by September 1,2026, regarding the performance measures and the use of the funds. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be signed and returned to the OAA along with any contingency items listed.The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A02. The OAA will gladly assist you in any way we can to assure your plans are successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations 804-500-1811 cintecum@voaa.us www.voaa.us Virginia Opioid Abatement Authority Page 2 of 13 o''' e°'go VIRGINIA OPIOID ABATEMENT AUTHORITY o4• FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.ns June 20,2025 OAA Award Financial Details Project Title:Restoration Housing Grant Number:COOP770302-0A02 ... { FY 2026 ( Total Non-OAA Funds $847,314.65 { Total OAA Awards $225,472.00 Fiscal Agent-Roanoke City OAA Grant Award(s) Grant Type ' ': FY 2026 Cooperative Partnership(COOP) $0.00 Unrestricted-Support Cooperative Partnership $225,472.00 Total ( $225,472 00 _.. .:.: Non-OAA Matching Funds Grant Type FY 2026 Direct Distribution Aetna/CVS _ $27,500.00 y $ 0.00 1 Robert Ei and Doris Seay Charitable Trust $0.00 iExpected Other Sources $183,102.00 Billing Reimbursements $636,712.65 i : Total - - _$847,314.65 - . Virginia Opioid Abatement Authority Page 3 of 13 oQ.ow�,aten,er,t96�o VIRGINIA OPIOID ABATEMENT AUTHORITY rn:46, II.-- jfilp FINANCIAL DETAILS 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@roaa.ns I mwsvoaans June 20,2025 OAA Award Cooperative Partnership Matching Details Project Title:Restoration Housing Grant Number:COOP770302-0A02 . . .. .. ; FY 2026. . ... Total Non-OAA Matching Funds $27,500.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds . . . .. ! Grant Type -`" i'FY2026 `" j Direct Distribution $27,500.00 ' Total::. $27,500.00. Virginia Opioid Abatement Authority Page 4 of 13 '�����°' VIRGINIA OPIOID ABATEMENT AUTHORITY 04~0 90<1 J CONTINGENCIES AND SIGNATURE 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us June 20,2025 Contingencies and Signature Project Title:Restoration Housing Grant Number:COOP770302-0A02 Fiscal Agent:Roanoke City 'FY 2026 Total Non-OAA Funds $874,814.65 Total OAA Awards $225,472.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County,I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties.More specifically,I acknowledge my obligations under said document with respect to the"Use of Funds"in Section 2,to refrain from"False Statements"as described in Section 10,not to misuse the award and thus incur a debt as described in Section 11 and agree to use the award only for the purposes described in the application and/or award as set out in Section 20.Should the OAA determine that I have incurred a debt pursuant to Section 11,the OAA in its discretion will require the debt:(1)to be paid promptly,(2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Additionally,I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the "Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance, etc.that all applicants and awardees are required to follow. The fiscal agent agrees to complete the OAA's Carryforward True-up Process after the current performance period closes.If the period closes with an unspent amount,the fiscal agent agrees to provide the OAA with documentation that at least 80%of the current performance period carlyforward funds have been encumbered before the new performance period funds will be transmitted.The fiscal agent further acknowledges that the results of the Carryforward True-up Process may impact the timing of and the final amount of approved funds transmittal. The fiscal agent acknowledges that due to budget constraints,staff will cap subsequent renewal recommendations at the original estimates provided,or the year 2 award amount(including carryforward),whichever is lower.Funding requests above this amount will compete against other applications for cooperative funds.The OAA's Grants Committee makes the final determination on all awards. Further,I also understand and acknowledge that the following conditions must be met as part ofaccepting this award before the OAA will transmit the funds: • Completion of operational agreement amongst all partner cities and/or counties • Documentation that demonstrates that non-OAA matching funds have been secured • Completion of an agreement related to the capital costs of the project between the fiscal agent and the subrecipient/vendor that ensures the facility will remain in operation for the approved abatement purpose(s)for at least 15 years,or funding will be returned to the OAA with the option at the OAA's discretion to accept payment at a rate of depreciation based on the subsequent years the facility was expected to operate. • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the Virginia Opioid Abatement Authority Page 5 of 13 "Virginia Opioid Abatement Authority News Update"newsletter where OAA publishes pertinent information and requirements including dues dates,instructions,guidance,etc.that all applicants and awardees are required to follow. The fiscal agent agrees to complete the OAA's Carryforward True-up Process after the current performance period closes.If the period closes with an unspent amount,the fiscal agent agrees to provide the OAA with documentation that at least 80%of the current performance period carryforward funds have been encumbered before the new performance period funds will be transmitted.The fiscal agent further acknowledges that the results of the Carryforward True-up Process may impact the timing of and the fmal amount of approved funds transmittal. The fiscal agent acknowledges that due to budget constraints,staff will cap subsequent renewal recommendations at the original estimates provided,or the year 2 award amount(including carryforward),whichever is lower.Funding requests above this amount will compete against other applications for cooperative funds.The OAA's Grants Committee makes the fmal determination on all awards. As the duly authorized representative of the recipient,I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award,all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. Virginia Opioid Abatement Authority Page 6 of 13 jI r Q�oa 4`f VIRGINIA OPIOID ABATEMENT AUTHORITY or r. PERFORMANCE MEASUREMENT 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www_voaa.us June 20,2025 Performance Measurement Efforts Directed Toward Pregnant/Nursing Women with Substance Use Disorders _. - T— —1— FY i FY 2025 : f FY — Position Type/Description i Comments :2025 . YTD 2026 2027 ' 202S ;: 2029 4 1--- �_ . . w R _� _ ## I r.v { No.of pregnant/nursing women tested for communicable diseases 15 0 4 35 1 35 ! 35 35 1 E No.of pregnant i nursing women testing positive for communicable diseases 4 0 } t 10 10 { 10 10 } No.of pregnant/nursing women connected to treatment for communicable j 4 0 t 10 10 10 10 diseases No.of pregnant/nursing women connected to therapeutic counseling 4 services 15 0 1 35 35 35 35 �.—..._ .._ # _._s_� 1 � ____ _ 1 .__ { No.of pregnant/nursing women connected to MOUD i 12 0 i 28 28 28 28 { No.of pregnant/nursing women connected to professional mental health 8 0 ; 17 17 17 17 care No.of pregnant/nursing women connected to peer supports { 15 0 € 35 35 ( 35 35 No.of pregnant/nursing women connected to housing j 15 0 1 20 j 20 j 20 20 em I. f _ — No.of pregnant/nursing women connected to childcare ( 4 0 18 s 18 18 18 No.of pregnant/nursing women connected to eduction or job training 6 0 S 14 14 14 14 3 No.of pregnant/nursing women connected to a job;employment 14 0 I 18 18 18 18 -7 No.of babies with neonatal abstinence syndrome treated 4 { 0 1 16 S 16 16 i 16 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved FY . FY 2025,- -; FY , FY :FY : FY Position Tvpe/Description . • Comments 2025 ; YTD ' 2026 < 2027 2025 -2029 INo.of individuals connected to SUD therapeutic counseling while on monitored 1 0 2 { 3 3 I 2 I i release No.of individuals connected to MOUD while on monintored release 1 1 } 0 2 3 3 12 No.of individuals enrolled into court approved SUD-related deferred 1 0 2 2 2 2 adjudication No.of individuals successfully completing the terms of SUD-related deferred 1 adjudication 1 1 0 2 2 2 3 4 ' No.of drug court participants enrolled 1 1 0 2 2 2 2 ! fNo.of drug court participants graduated 1 0 i 0 i 1 1 1 4 1 If amending any performance measures,please provide a brief narrative as to the cause of the amendment. Virginia Opioid Abatement Authority Page 7 of 13 ;aPaLe°'ear VIRGINIA OPIOID ABATEMENT AUTHORITY o4~e 96�a TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us I www.voaa.us Acceptance of this grant award by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant,including assuring proper fiscal management of and accounting for grant funds;assuring that personnel paid with grant funds are hired, supervised,and evaluated in accordance with established employment and personnel policies;and assuring that all terms,conditions and assurances—those submitted with the grant application,and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance,the recipient agrees to: •Use the grant funds to carry out the activities described in the grant application,as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Opioid Abatement Authority(OAA); • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;and, • Comply with all terms,conditions and assurances either attached to this award or submitted with the grant application. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370 any OAA regulations,and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients,and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional,managerial, and financial capability to ensure proper planning,management,and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel,equipment,and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A)(4),recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing(fully funded) procurement officer to issue a request for proposals(RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting,both of which are not allowed. d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses,collecting data,and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. Virginia Opioid Abatement Authority Page 8 of 13 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses,it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases,cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. g. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove the OAA's separate accounting requirement across all project revenues. 3.Period of Performance a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each award will be for one full fiscal year with the option for up to four one-year renewals. c. An application for renewal will be required from the participating partner cities and/or counties and submitted by the end of the application period of each year prior to the renewal. d. Reporting will be on a yearly basis. e. After a project has been renewed four times,the partnership will need to submit a new application. f. The initial cooperative partnership projects will be awarded for Fiscal Year 2024 g. Beginning in FY2025,the OAA will require the fiscal agent to repay any unencumbered balances to the OAA by September 1 of the following fiscal year,unless a carryforward request is submitted meeting the following conditions: i. The carryforward was planned and submitted as part of the approved project budget,or ii. The partnership is making reasonable and measurable progress to implement its project(s)as described in the approved proposal;and 1. The"dates on the"Objectives"tab of the application in the OAA"Grants Portal will be used to document reasonable and measurable progress. iii. The partnership and fiscal agent remain in compliance with the terms and conditions of the OAA. 4.Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award.By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant.No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal.For good cause,submitted in writing by the recipient,OAA may waive this provision. For all reporting questions and to submit reports,email to info@voaa.us. a. Reporting will include financial expenditures as well as programmatic performance measures on a yearly basis. Reporting frequency may increase in future awards. i. Financial reports are due by September 1st of each year for the preceding fiscal year.Reports are due even if no expenditures occurred during the year.If the due date falls on a weekend or non-business day,the report is due on the next business day. 1. Financial reporting is on a cash basis. ii. Performance reports that include the performance measures agreed upon in the award are due by September 1st of each year for the preceding fiscal year.This report will also include a narrative of the progress the program has made during the period. Virginia Opioid Abatement Authority Page 9 of 13 b. Each year during the application period,the recipient will have the opportunity to amend the current fiscal year's funding and request the next fiscal year's funding.If a cooperative partnership needs to request an off-cycle amendment,those requests will be handled on a case-by-case basis. c. The recipient will also include reporting on expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370(A)(5) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures and programmatic performance measures for spending related to the recipient's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting. d. The recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report.The end of the award period occurs when funding is no longer available or the partnership elects to sunset the project.The liquidation period allows projects time to receive final invoices and make final payments.No new obligations may be incurred during this period. e. The method for reporting may change during a grant cycle and include an online software platform. 5.Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books,records,and other documents relative to this award for five(5)years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books,records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA,its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 6. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 7. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia§2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award.Recipient and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 8. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals,recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§2.2-4311 of the Virginia Public Procurement Act.If the award is made to a faith based organization,the organization shall not discriminate against any recipient of goods,services,or disbursements made pursuant to the contract on the basis of the recipient's religion,religious belief,refusal to participate in a religious practice,or on the basis of race,age,color,gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body.(Code of Virginia, §2.2-4343.1 (E)). In every contract over$10,000 the provisions in i.and ii.below apply: i. During the performance of this award,the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion,color,sex,national origin,age,or disability or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably • Virginia Opioid Abatement Authority Page 10 of 13 necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. 2. The recipient,in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award.If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach,or at its option,the whole award. 5. In accordance with Executive Order 61 (2017),a prohibition on discrimination by the recipient,in its employment practices,subcontracting practices,and delivery of goods or services,on the basis of race, sex,color,national origin,religion,sexual orientation,gender identity,age,political affiliation, disability,or veteran status,is hereby incorporated in this award. 6. The recipient will include the provisions of i.above in every subcontract or purchase order over S 10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i.above in every subcontract or purchase order over$10,000,so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2,registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section,"E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996(P.L. 104-208),Division C,Title IV, §403(a),as amended,operated by the U.S.Department of Homeland Security,or a successor work authorization program designated by the U.S.Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986(P.L.99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals,recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier,manufacturer or subcontractor in connection with their proposal,and that they have not conferred on any public employee having official responsibility for this proposal any payment,loan,subscription,advance,deposit of money,services or anything of more than nominal value,present or promised,unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals,recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals,recipients certify that they will not contract with organisations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award,nor are they an agent of any person or entity that is currently so debarred. 9. Remedial Actions In the event of recipient's noncompliance with these terms and conditions,other applicable laws,regulations,and/or settlements,OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds,if any,or take other available remedies. Virginia Opioid Abatement Authority Page 11 of 13 10. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal,civil,or administrative sanctions,including fines,imprisonment,civil damages and penalties,debarment from participating in state awards or contracts,and/or any other remedy available by law. 11.Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;or(2)that are determined by the OAA to have been misused;and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment,unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 12.Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death,bodily injury,property damages,or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does entering this MOU waive any defenses the agency may have as provided by law or otherwise against third-party claims. 13.Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower,in whole or in part,because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation,hearing,or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 14.Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other award of during the period of performance for this award,the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify OAA in writing of the potential duplication,and,if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 15.Additional Monitoring Requirements The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia§2.2-2370(A) (5). 16. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy.If the recipient does not have an established policy,then they must adhere to state travel policy.Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage.Transportation costs for air and rail must be at coach rates. Virginia Opioid Abatement Authority Page 12 of 13 17.Award Amendments Once a proposal has been approved by the OAA,amendments will be handled as follows: a. At all times regardless of any amendment the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. b. The fiscal agent city or county must obtain approval from the OAA for any budget changes. i. If the budget change is within the current fiscal year,within the approved scope,and amongst the approved expenditure categories(personnel,operating,capital),OAA staff may provide approval of the change. ii. If the budget change is outside the current fiscal year,not within the approved scope,and/or not within the approved expenditure categories(personnel,operating,capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. 18.Delegation of Responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms,conditions,and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms,conditions,and assurances of the grant award. 19.Performance and Obligation Periods OAA awards to cities and counties shall have a performance period of two years(the current and following fiscal years). Recipients must submit yearly requests that amend the current year(if necessary)and apply for the next fiscal year's funding. Carryforward of funds from FY2023 to FY2024 and FY2024 to FY2025 will be automatic.In subsequent years,carryforward requests will need approval from the OAA or remaining balances will be repaid to the OAA.Reporting will be on a yearly basis,due September 1,of each year on forms prescribed by the OAA.Grant funds,including matching funds,may be expended and/or obligated during the grant award period of performance.Recipients may only charge to the award allowable costs incurred during this grant award period. a. Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the subsequent fiscal year.OAA staff may grant an extension of this time period(within the subsequent fiscal year)if extenuating circumstances are demonstrated by the city or county.Any other extensions must be approved by the Grants Committee. b. If a final carryforward amount for a city or county project is a de minimis(in context of the total project cost) difference from the amount approved by the Grants Committee and the usage in the subsequent fiscal year is within the approved scope and budget line items,then these carryforward amounts may be approved by staff.All other cases of carryforward requests will require approval from the Grants Committee. c. For Cooperative Partnership projects with final carryforward amounts that differ from the amount approved by the Grants Committee,the following will apply: i. For carryforward amounts less than the Grants Committee approved amount,no changes will be made to the subsequent fiscal year award amounts. ii. For carryforward amounts greater than the Grants Committee approved amount,the subsequent fiscal year Cooperative Partnership award will be reduced by a like amount,unless the fiscal agent can demonstrate that the funds will be used for an already approved expenditure that is not able to be realized in the fiscal year it was approved.Any carryforward greater than the Grants Committee approved amount requires Grants Committee approval. 20.Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application,unless OAA determines that any of these activities are out of scope or unallowable.The recipient must not undertake any work or activities that are not described in the recipient's application,award documents,or approved budget,and must not use staff,equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA. 21.Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq.as well as any procurement policies and procedures established by the recipient. Virginia Opioid Abatement Authority Page 13 of 13 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July 2025. No. 43231-072125. AN ORDINANCE to appropriate funding from the Department of Justice Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing Program for enhancing law enforcement operations, amending and re-ordaining certain sections of the 2025-2026 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2025-2026 Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows: Appropriations Expendable Equipment 235-3111-52035-400073 $148,343 Revenues DoJ Federal Asset Forfeiture 235-3111-40121-400073 $143,773 DoJ Federal Asset Forfeiture - Interest 235-3111-40124-400073 4,570 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: =` C at City Clerk. -= a City Manager's Report MEW Submitted by: Scoff Booth, Chief Police Department ROANOKE July 21, 2025 Title: Appropriation of Department of Justice Federal Asset Sharing Program funds. Background: The Comprehensive Crime Control Act of 1984 established the Department of Justice Assets Forfeiture Fund (AFF or the Fund) to receive proceeds of forfeiture. The Attorney General is authorized to use the Assets Forfeiture Fund to pay any necessary expenses associated with forfeiture operations such as property seizure, detention, management, forfeiture, and disposal. The Fund may also be used to finance certain general investigative expenses. These authorized uses are enumerated in 28 U.S.C. § 524(c). This property, including funds shared with state and local agencies, may only be used for the purposes stated in the application, i.e. investigations related to law enforcement. Participation in federal forfeited property sharing enhances the effectiveness of investigations by providing necessary investigative equipment and training and offsets the cost that would otherwise be borne by the City taxpayers. Considerations: The police department is requesting to appropriate the revenue of$143,772.90 and the interest of$4,570.44 which has been collected and is available for appropriation to the Department of Justice and Department of Treasury Asset Forfeiture grant fund accounts. This represents funds received and earned through the end of fiscal year 2023 - 2024. The funding will be utilized to pay for any necessary expenses associated with forfeiture operations such as equipment, property seizure, detention, management, forfeiture, and disposal. Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate in the Grant Fund in the amount of$148,343.34 and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. Valmarie Turner, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July 2025. No. 43232-072125. AN ORDINANCE to appropriate funding from the State Asset Sharing Program for enhancing law enforcement operations, amending and re-ordaining certain sections of the 2025- 2026 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2025-2026 Grant Fund Appropriations be, and the same are hereby, amended and re- ordained to read and provide as follows: Appropriations Expendable Equipment 235-3111-52035-400061 $147,424 Revenues Asset Forfeiture-State 235-3111-40122-400061 $134,076 Asset Forfeiture-State - Interest 235-3111-40124-400061 13,347 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. -- - ATTEST: g ,\,- -_ , r City Clerk. � City Manager's Report �� Submitted by: Scott Booth, Chief Police Department ROANOKE July 21, 2025 Title: Appropriation of State Asset Sharing Program funds. Background: The Forfeited Asset Sharing Program allows local and state law enforcement agencies to utilize state forfeiture laws to seize and forfeit property connected to illegal drug activity, then receive a percentage of the forfeited funds for law enforcement use. In 1991, citizens of Virginia voted to amend the Constitution of Virginia to permit laws allowing law enforcement agencies to benefit from seizures connected with the illegal distribution of narcotics. The General Assembly passed a forfeiture law the same year. The program is a criminal deterrent, increases cooperation between federal, state, and local law enforcement agencies, and strengthens law enforcement through the alloweduse of proceeds obtained through forfeiture for law enforcement expenses. The use of the proceeds must supplement, not supplant, the law enforcement agency's budget. Considerations: The police department is requesting to appropriate the revenue in excess of prior appropriations by Council of$134,076.45 and the interest of$13,347.28 which has been collected and is available for appropriation to the State Asset grant fund account. This represents funds received and earned through the end of fiscal year 2023 - 2024. The funding will be utilized to pay for any necessary expenses associated with forfeiture operations such as equipment, property seizure, detention, management, forfeiture, and disposal. Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate in the Grant Fund in the amount of$147,423.73 and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. Valmarie Turner, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 21'day of July 2025. No. 43233-072125. AN ORDINANCE authorizing the acceptance of the FY26 Edward Byrne Memorial Justice Assistance Grant made to the Police Department for the City of Roanoke by the Department of Criminal Justice Services of the Commonwealth of Virginia; appropriating 2025-2026 Grant Funds detailed more fully infra; authorizing the City Manager, or designee, to execute any necessary documents necessary to accept such Grant; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The Police Department for the City of Roanoke does hereby accept grant award from the Department of Criminal Justice Services of the Commonwealth of Virginia funded as set forth in the award letter dated June 27, 2025 from Jackson Miller, Director of the Department of Criminal Justice Services,pursuant to the FY26 Edward Byrne Memorial Justice Assistance Grant in the amount of$56,250, with a local match from the City in the amount of$18,750, for total funding of $75,000, to be used by the Police Department to purchase a trailer equipped with cameras to assist the Real-Time Crime Center in monitoring crime hot spots and assist officers in the goal of reducing criminal activity,as more particularly described in the City Manager's Report dated July 21, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the Police Department, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required by the Department of Criminal Justice Services of the Commonwealth of Virginia in connection with acceptance of the foregoing Grant. 4. The following sections of the 2025-2026 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations: Equipment 235-3111-0000-69015-400155 $ 75,000 Revenues: Byrne JAG Program—LE Equipment 235-3111-0000-40121-400155 $ 56,250 Local Match- Byrne JAG Program—LE Equipment 235-3111-0000-40126-400155 18,750 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: i • City Clerk. !` _" City Manager's Report Submitted by: Scott Booth, Chief Police Department ROAN O KE July 21,2025 Title: 'Acceptance and Appropriation of the FY 2026 Edward Byrne Justice Assistance Grant. Background: The Edward Byrne Memorial Justice Assistance Grant (JAG) program is the leading source of federal justice funding to state and local jurisdictions. The Roanoke Police Department has utilized this grant funding opportunity to fund a number of programs,equipment purchases, and projects over the years. Considerations: The police department has been awarded $56,250 with a local match of$18,750 to a total of $75,000 to purchase a trailer that will be equipped with cameras. The police department will utilize the trailer to assist the Real-Time Crime Center in monitoring the crime hot spots, special events, etc. The trailer will be another tool used by the department to assist officers in our goal of reducing criminal activity and prosecuting criminal behavior. Recommended Action: Acceptance of the 2026 BJA FY 2026 Edward Byrne Justice Assistance Grant described above and authorize the City Manager, or designee, to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of$56,250 and move the local match portion of$18,750 into accounts to be established by the Director of Finance in the grant fund. Valmarie Turner, City Manager r r , COMMONWEALTH of VIRGINIA Department of Criminal Justice Services The Honorable Jackson H.Miller Washington Building Director 1100 Bank Street Richmond,Virginia 23219 Tracy Louise Winn Banks,Esq. (804)786-4000 Chief Deputy Director www.dcjs.virginia.gov June 27, 2025 Valmarie Turner City Manager 215 Church Avenue, S.W., Suite 364 Roanoke,Virginia 24011 RE: 548871-FY 2026 Byrne/JAG Program- LE Equipment Dear Valmarie Turner: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 551453 and was approved for a total award of$75,000, funded through Award Number 2019-MU-BX-0026, 2020-MU-BX-0035, 15PBJA-21-GG-00258-MUMU, 15PBJA-22-GG-00616-MUMU, 15PBJA-23-GG-03038-MUMU and/or 15PBJA-24-GG-04294- MUMU. The project period is 7/1/2025 through 12/31/2025. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be "Action Item" Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS) at https://ogms.dcis.virginia.gov. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here www.dcis.virginia.gov/grants/ogms-training-resources along with other resources and training videos.All registrants will be approved within 3-5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact your DCJS Grant Monitor Nicole Phelps at 804-786-1577 or via email at Nicole.Phelps@dcjs.virginia.gov. Sincerely, Jackson MI er Director 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12' Floor Richmond, VA 23219 548871-FY 2026 Byrne/JAG Program- LE Equipment Subgrantee: Roanoke, City UEI Number: NBFNAEXRHD76 DCJS Grant Number: 551453 Grant End Date: 12/31/2025 Grant Start Date: 7/1/2025 Indirect Cost Rate: % *If applicable Federal Grant Number: 2019-MU-BX-0026, 2020-MU-BX-0035, 15PBJA-21-GG-00258-MUMU, 15PBJA-22-GG-00616-MUMU, 15PBJA-23-GG-03038-MUMU and/or 15PBJA-24-GG-04294-MUM U Federal Awardee: BJAG Federal Catalog Number: 16.738 Federal Start Date: 10/01/2018,10/01/2019, 10/01/2020, 10/01/2021, 10/01/2022, 10/01/2023 Project Description: To strengthen Crime Control. Federal Funds: $56,250 State General Funds: $ 0 State Special Funds: $ 0 Local Match: $18,750 Total Budget: $75,000 Project Director Project Administrator ; . . Finance Officer Andrew Pulley Valmarie Turner Margaret Lindsey Captain, Special Operations/Services City Manager Accounting Manager 348 Campbell Avenue, Southwest 215 Church Avenue, S.W., Suite 364 215 Church Avenue, S.W., Suite 461 Roanoke,Virginia 24016 Roanoke,Virginia 24011 Roanoke, Virginia 24011 540-853-2337 540-853-2333 540-853-1647 andrew.pulley@roanokeva.gov valmarie.turner@roanokeva.gov margaret.lindsey@roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official(Project Administrator) Title: Date: 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21'day of July 2025. No. 43234-072125. AN ORDINANCE authorizing the acceptance of the FY26 Virginia Sexual and Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services; appropriating 2025-2026 Grant Funds detailed more fully infra; authorizing the City Manager, or designee, to execute any necessary documents necessary to accept such Grant; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the FY26 Virginia Sexual and Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services as set forth in the award letter dated June 20, 2025 from Jackson Miller, Director of the Department of Criminal Justice Services,in the total amount of$31,588 to help continue to fund the Sexual Violence Hispanic Outreach Specialist position. No local match is required for this grant; such grant being more particularly described in the City Manager's Report dated July 21, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. 4. The following sections of the 2025-2026 Grant Fund Appropriations be,and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Wages 235-3111-0000-51002-400156 $ 31,588 Revenues: Virginia Sexual and Domestic Violence Victim Fund— State Revenues 235-3111-0000-40122-400156 $ 31,588 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CeL2R . City Clerk. ' City Manager's Report Submitted by: Scott Booth, Chief Police Department ROANOKE July 21, 2025 Title: Acceptance and Appropriation for 2026 Virginia Sexual and Domestic Violence Victim Fund (VSDWF) Grant. Background: The Virginia Sexual and Domestic Violence Victim Fund was created as a special non- reverting fund to be administered by the Department of Criminal Justice Services to support the prosecution of domestic violence cases and victim services.The Department shall adopt guidelines, the purpose of which shall be to make funds available to (i) local attorneys for the Commonwealth for the purpose of funding the cost of additional attorneys or to further dedicate existing resources to prosecute felonies and misdemeanors involving domestic violence, sexual violence, sexual abuse, stalking, and family abuse; (ii) law-enforcement authorities or appropriate programs, including civil legal assistance, to assist in protecting and providing necessary services to victims of and children affected by domestic violence, sexual abuse, stalking, and family abuse; and (iii) sexual assault service providers and hospitals for the purpose of funding the cost of salaries and equipment for sexual assault forensic examiners, sexual assault nurse examiners, and pediatric sexual assault nurse examiners, with priority for funding such costs given to such forensic examiners and nurse examiners serving rural or underserved areas of the Commonwealth. (Va Code 9.1-116.1) Considerations: The police department was awarded $31,588 from the Department of Criminal Justice Services award number 549304-SFY 26 and funded through award number 2026-DWF- GRANT-GF and 2026-DWF-GRANT-Special (with no local match required) to help continue to fund the Sexual Violence Hispanic Outreach Specialist (SVHOS). The SVHOS position is an integral part of the police department's efforts to increase efficiency and responsiveness toward sexual violence and domestic violence within the Hispanic community. The SVHOS works to facilitate department-sponsored sexual violence initiatives relating to victim services and first-responder actions. The SVHOS provides Spanish/English language translation on a daily basis. The SVHOS responds on scene with officers to make contact with victims, coordinates investigative interviews, obtains medical records, assists distraught or angry victims and families, joins detectives to conduct victim/suspect personal interviews that are sensitive in nature, reviews cases and refers victims to partnering service-providing agencies. The SVHOS position provides a link between the department and the community so that victims of sexual violence as well as Hispanic victims of domestic violence offenses are more willing to report their abuse. Recommended Action: Acceptance of the Virginia Sexual and Domestic Violence Victim Fund Grant described above and authorize the City Manager, or designee, to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $31,588 into accounts to be established by the Director of Finance in the grant fund. Valmarie Turner, City Manager ko�ok 0,4 COMMONWEALTH of VIRGINIA Department of criminal Justice Services The Honorable Jackson H.Miller Washington Building Director 1100 Bank Street Richmond,Virginia 23219 Tracy Louise Winn Banks,Esq. (804)786-4000 Chief Deputy Director www.dcjs.virginia.gov June 20, 2025 Valmarie Turner City Manager 215 Church Avenue SW, Suite 364 Roanoke,Virginia 24011 RE: 549304-SFY 26 Virginia Sexual and Domestic Violence Victim.Fund (VSDVVF) Grant Program Current Discretionary, Prosecution, and Forensic/Sexual Assault Nurse Examiner Applicants Dear Valmarie Turner: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 26-B5270DV26 and was approved for a total award of$31,588, funded through Award Number 2026-DVVF-GRANT-GF and 2026-DVVF-GRANT-Special. The project period is 7/1/2025 through 6/30/2026. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be "Action Item" Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here www.dcis.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3-5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt(o�dcis.virginia.qov. If you have questions, contact your DCJS Grant Monitor Amia Barrows at(804) 225-4060 or via email at Amia.barrows@dcjs.virginia.gov. Sincerely, Jackson Miller Director 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, VA 23219 549304-SFY 26 Virginia Sexual and Domestic Violence Victim Fund (VSDWF) Grant Program Current Discretionary, Prosecution, and Forensic/Sexual Assault Nurse Subgrantee: Roanoke, City DCJS Grant Number: 26-B5270DV26 Grant Start Date: 7/1/2025 Grant End Date: 6/30/2026 Indirect Cost Rate: % *If applicable State General Funds: $ 0 State Special Funds: $31,588 Local Match: $ 0 Total Budget: $31,588 Project Director Project-Administrator Finance Officer Andrew Pulley Valmarie Turner Margaret Lindsey Captain, Special Operations/Services City Manager Accounting Manager 348 Campbell Avenue SW 215 Church Avenue SW, Suite 364 215 Church Avenue SW, Suite 461 Roanoke,Virginia 24016 Roanoke,Virginia 24011 Roanoke,Virginia 24011 540-853-2337 540-853-2333 540-853-1647 andrew.pulley@roanokeva.gov valmarie.turner@roanokeva.gov margaret.Iindsey@roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official(Project Administrator) Title: Date: 2 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 21'day of July 2025. No. 43235-072125. AN ORDINANCE accepting and appropriating the School Security Officer (SSO) Continuation Grant made to Roanoke City Public Schools by the Virginia Department of Criminal Justice Services, appropriating 2025-2026 Grant Funds detailed more fully infra;. authorizing the City Manager, or designee, to execute any documents necessary to accept such Grant; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager, or designee, is hereby authorized on behalf of the City to accept the School Security Officer Continuation Grant in the amount of $329,920 with a local match in the amount of$169,050, for a total award of$498,970 for twelve (12) SSO positions within Roanoke City Public Schools. Such grant being more particularly described in the City Manager's Report dated July 21, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant and to furnish such additional information as may be required in connection with the-acceptance of the foregoing grant, in a form approved by the City Attorney. 3. The following sections of the 2025-2026 Grant Fund appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Expenses: Operations Security Services 302-253-0000-1000-361V-64600-41121-0-00 $ 351,820 Social Security 302-253-0000-1000-361V-64600-42201-0-00 32,330 Virginia Retirement System 302-253-0000-1000-361V-64600-42202-0-00 79,600 Group Life Insurance 302-253-0000-1000-361V-64600-42205-0-00 6,420 Health Insurance 302-253-0000-1000-361V-64600-42205-0-00 28,800 $ 498,970 Revenue: State Grant Receipts 302-000-0000-0000-361V-00000-32089-0-00 $ 329,970 Local Match 302-000-0000-0000-361V-00000-72000-0-00 169,000 $ 498,970 4. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: —:„' • e S# City Clerk. r- STATEMENT OF CONFLICT OF INTEREST I Vivian Sanchez-Jones state that I have a personal interest in item Number 7, 1 h. on the July 21, 2025 2:00 p.m. agenda, regarding a grant and appropriation for a School Security Officers, because I am an employee of the City of Roanoke Public School Division and as such I have a personal interest in this matter. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 21"day of July 2025. Seal) Council Me ber Vivian Sanchez-Jones City Manager's Report � Submitted by: Helen Ferguson, Strategic Projects and Grants Manager ROANOKE Office of the City Manager July 21, 2025 - Title: Acceptance and Appropriation of the FY26 School Security Officer Continuation Grant(SSO). Background: The Virginia Department of Criminal Justice Services (DCJS) is continuing a state grant to provide funding to localities to place either a School Resource Officer or School Security Officer in elementary and secondary schools where none currently exist._Units of local government are eligible to apply for and receive these funds. The Roanoke City Schools will manage SSO positions; however, the grant application must be submitted by, and the funds awarded to, a local unit of government. Considerations: On June 2, 2025, Roanoke City Schools were awarded $329,920 in grant funding. There is a required match of$169,050 provided by Roanoke City.Public Schools. The total award, including local match, for this grant is $498,970. Funding covers salary/benefits for 12 SSO positions. To comply with grant requirements, allowable expenses for these funds are salary and benefits for full-time or part-time SSO positions to provide coverage during school hours, and do not include school-sponsored activities outside the instructional day. The SSOs are stationed in elementary schools. Recommended Action: Accept the SSO Grant described above and authorize the City Manager, or designee, to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of$329,920 and to appropriate the same by the Director of Finance. Valmarie Turner, City Manager COMMONWEALTH of VIRGINIA Department of Criminal Justice Services The Honorable Jackson H.Wier Washington Building Director 1100 Bank Street Richmond,Virginia 23219 Tracy Louise Winn Banks.Esq. (804)786-4000 Chief Deputy Director www.dcjs.virginia.gov June 2, 2025 Ms. Valmarie Turner City Manager 215 Church Avenue, Southwest Building 364 Roanoke,Virginia 24011 RE: 547761-FY26 - School Security Officer Continuation Grants- SSO Dear Ms.Valmarie Turner: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 26-437-C and was approved for a total award of$498,970, funded through Award Number 2026-FREE-GRANT. The project period is 7/1/2025 through 6/30/2026. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be "Action Item" Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management.System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3-5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt(c�dcis.virginia.gov. If you have questions, contact your DCJS Grant Monitor Elizabeth Polak at(804) 659-6487 or via email at elizabeth.polak@dcjs.virginia.gov. Sincerely, �r Jackson Miller Director 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, VA 23219 547761-FY26 -School Security Officer Continuation Grants - SSO Subgrantee: Roanoke, City DCJS Grant Number: 26-437-C Grant Start Date: 7/1/2025 Grant End Date: 6/30/2026 Indirect Cost Rate: % *If applicable State General Funds: $ 0 State Special Funds: $329,920 Local Match: $169,050 Total Budget: $498,970 Project Director.; Project Administrator Finance Officer Mr.William Dudley Ms. Valmarie Turner Ms .TyNesha Scales Supervisor Safety&Site Security City Manager Staff Accountant 40 Douglass Avenue, Northwest 215 Church Avenue, Southwest 201 Campbell Avenue, Southwest Roanoke,Virginia 24012 Building 364 Roanoke,Virginia 24011 540-853-2557 Roanoke,Virginia 24011 540-853-1428 cdudley@rcps.info 540-853-2333 tscales@rcps.info citymgr@roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official(Project Administrator) Title: Date: 2 GRANT SPECIAL CONDITIONS REPORTING REQUIREMENTS AND PROJECTED DUE DATES ---,..." *-- $ FY2026School Resource Officer (SRO)t,School Security . Officer (SSO) Grant Program 1, cl . _. t . ..._, --- SRO Funding Opportunity# 544221 .... , ----'--SSO Funding Oppo'rtunity4 547761 ----,_ ,, ...... „. ..... , .., 1,,. ..,' '-- 2,/ ti ' ' Virginia Department of Criminal Justice Services (DCJS) 1100 Bank Street, 12th Floor Richmond, Virginia 23219 Grant Special Conditions, Reporting Requirements and Project Due Date Acceptance of this grant award by the grantee constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions and assurances--those submitted with the grant application, and those issued with this award--are complied with. By signing the Statement of Grant Award/Acceptance, the grantee agrees to: • use the grant funds to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by DCJS; • comply with all relevant sections of the Code of Virginia; • adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; and, • comply with all terms, conditions and assurances either attached to this award or submitted with the grant application. 1. Performance and obligation periods Grant funds, including local match, may be expended and/or obligated during the grant award period of performance. Grantees may only charge to the award allowable costs incurred during this grant award period. All properly incurred obligations must be liquidated no later than 45 days after the end of the award period. No new obligations may be made during the liquidation period. The grantee agrees to submit a final financial report and return all received and unexpended grant funds to DCJS within 45 days of the end of the grant award period. 2. Financial management systems All grantees are required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. They must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. Grantees must properly track the use of award funds and maintain adequate supporting documentation including maintaining proper documentation for all paid grant and match staff and volunteer time reported. 3. Access to grant records The grantee must authorize DCJS and the Virginia Auditor of Public Accounts (APA) access to, and the right to examine, all records, books, papers, or documents related to this grant. 2 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 4. Documentation requirements The grantee agrees to, upon request, promptly provide financial or programmatic- related documentation related to this award, including documentation of expenditures and achievements. 5. Additional monitoring requirements The grantee understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring. 6. Record retention and access Records pertinent to the award must be retained for a period of three (3) years from the date of submission of the final expenditure report. Grantees must provide access, including performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records. 7. Travel policy Grantees may follow their own established travel rates if they have an established travel policy. DCJS reserves the right to determine the reasonableness of an organization's travel policy. If the grantee does not have an established policy, then they must adhere to State travel policy. DCJS allows reimbursement for actual reasonable expenses and meals according to per diem. Please refer to the following IRS website for the most current mileage rate: https://www.irs.gov/tax-professionals/standard-mileage-rates. Transportation costs for air and rail must be at coach rates. 8. Project initiation Within 60 days of the starting date of the grant, the grantee must initiate the project funded. If not, the grantee must report to DCJS, in writing, the steps taken to initiate the project, the reasons for the delay, and the expected starting date. If the project is not operational within 90 days of the start date, the grantee must obtain approval in writing from DCJS for a new implementation date or DCJS may cancel and terminate the project and redistribute the funds. 3 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 9. Contract amendments No changes to the approved application may be made without prior approval from DCJS. Contract/budget amendments must be submitted for review in the On-line Grants Management System (OGMS). These contract amendments include, but are not limited to, the following: • Budget Amendment— Revision • Budget Amendment— In Line Adjustment • Change in Grant Funded Staff • Change in Authorized Official • Change in Award Sponsorship • Project Scope of Work Revision • Reporting Extension Check with your grant monitor for details regarding submitting contract amendments via OGMS. The grantee agrees to submit a contract amendment in OGMS within thirty (30) days of any hiring of or change in grant-funded personnel, or any change in the Project Administrator, Project Director, or Finance Officer from the person listed in the Grant Application. No amendment to the approved budget may be made without the prior approval of DCJS. No more than two (2) Budget Amendments - Revisions will be permitted during the grant period. Requests, along with accompanying narrative, are to be submitted using the On-line Grants Management System (OGMS). The submission deadline for budget amendments is 45 days prior to the end of the grant period. 10. Financial audits The grantee agrees to forward, to DCJS or to the Auditor of Public Accounts, a copy of the grantee's scheduled financial statement audit for the fiscal year that covers the grant award period. 11. Project income Any funds generated as a direct result of DCJS grant-funded projects are deemed project income. Project income must be reported to DCJS. Examples of project income might include service fees; client fees; usage or rental fees; sales of materials; and income received from sale of seized and forfeited assets (cash, personal or real property included). Project income may only be used for allowable program costs and must be spent prior to draw downs. Project income should be reported quarterly by completing the Financial Report in OGMS. 4 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 12. Required reports The grantee agrees to submit, on or before scheduled due dates, such reports as required by DCJS. This includes filing required reports using OGMS. Failure to submit reports by the deadline dates may result in delay for reimbursement requests and/or cancellation of the award. 13. Delegation of responsibility Any delegation of responsibility for carrying out grant-funded activities to an office or department not a part of the local government must be pursuant to a written memorandum of understanding by which the implementing office or department agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions and assurances of the grant award. 14. Procurement All purchases for goods and services must comply with local established written procurement policies. If a grantee does not have an established written policy, then they must adhere to the Virginia Public Procurement Act: https://dqs.virginia.qov/procurement/policy-consulting—review/policy/. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner to provide maximum open and free competition. Any exemption to this regulation requires the prior approval of DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to DCJS. 15. Nondiscrimination under state grants and programs No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or status as a veteran under any program or activity receiving state financial assistance or under any program or activity conducted by or on behalf of any state agency. The formal grant awards that DCJS enters into with all recipients require compliance with all applicable federal, state, and local laws, regulations, executive orders and ordinances related to expenditure of the grant money and the activities financed with the grant money. 5 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 16. Unallowable Expenses These following activities and/or expenses cannot be supported with these funds or used as local match*: • Expenses related to the purchase of firearms, handcuffs or other wrist restraints, or any stun weapon as defined in Code of Virginia §18.2-308.1 • Consultants • Private security • Food or beverage for any meeting, training, or event • Vehicles or vehicle maintenance (*these expenses may be used as local match only) • Capital expenses, constructions or renovations • Hosting, coordinating, or organizing local or regional conferences and trainings • Entertainment • Honoria or bonuses • Lobbying and political contributions 17. SRO Basic Training Course School Resource Officers (SRO) must have attended a DCJS SRO Basic Training course or attend one within 60 days of the first date the SRO begins services in the school building. Once completed the grantee must send a copy of the Partial In-Service Credit (PIC) Form or the Complete Historical Record from TRACER to their DCJS grant monitor. If training does not take place within the specified time period, the grantee must provide an approved training extension to their DCJS grant monitor and, in writing, the steps taken to register for training, the reasons for the delay, and the expected date of training. 18. Compliance with minimum training standards (#20.) As required by §9.1-114.1, every full-time or part-time law-enforcement officer employed as a School Resource Officer after July 1, 2020, shall comply with the compulsory minimum training standards for school resource officers established by the Board within a period fixed by the Board. 19. Memorandum of Understanding As required by Virginia Code §22.1-280.2:3, the grantee receiving funds for one or more SRO positions shall enter into a memorandum of understanding between the local law enforcement agency and the school division, to be reviewed every two (2) years. 6 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 20.School Security Officer requirements School Security Officers (SSO) must be certified or become certified by meeting eligibility and training requirements for certification as outlined in 6VAC20-240. Within 60 days of the SSO's hiring date, they must complete first aid training, and compulsory minimum entry-level training and pass all portions with an 80% or higher. Once certified, the SSO is required to receive 16 hours of DCJS approved school security related training, to include a legal portion, over a two-year period to maintain certification. 21. Additional reporting requirements The grantee agrees to provide additional information and feedback to DCJS staff regarding services provided and program outcomes to support DCJS' reporting requirements to the General Assembly. 22. Program Guidelines The grantee agrees to comply with the applicable Grant Program Guidelines and Attachments, available here: https://www.dcjs.virginia.gov/grants/programs/fy2026-srosso-incentive-grant- program 23. Personnel Cost Grant funds may only be used for personnel costs and related benefits for individuals employed on the grant project. Payroll records must specify the grant program and funding sources, with clear identification by cost center or code. Charges for salaries, wages, and fringe benefits must accurately reflect the actual work performed by grant-funded staff during the project period. If a pay period extends beyond the project end date, you do not need to split the costs as long as the subrecipient is receiving a continuation grant. However, costs for salaries, benefits, or other related expenses cannot be charged to the grant after an individual leaves the grant program or outside the grant period. 24. Duplicative Funding If the subgrantee currently has other active awards of federal funds, or if the subgrantee receives any other award of federal funds during the period of performance for this award, the subgrantee promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the subgrantee must promptly notify DCJS in writing of the potential duplication, and, if so, requested by DCJS, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 7 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 25. Remedies for non-compliance of award requirements Failure to comply with any oneor more of these award requirements —whether a condition set out in full above, a condition incorporated by reference below, or a certification or assurance related to conduct during the award period -- may result in the DCJS taking appropriate action with respect to the subrecipient and the award. Among other things, DCJS may withhold award funds, disallow costs, or suspend or terminate the award. 26. Employment Eligibility Verification The subrecipient is required to properly verify the identity and employment eligibility of all individuals,that will be funded.(in whole or in part) with these award funds. For the purpose of satisfying the requirement of this condition a subrecipient must use Form 1-9 Employment Eligibility Verification process, more information can be found at https://www.uscis.gov/i-9. As part of the recordkeeping for the award, the subrecipient must maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements. If you have any questions about these conditions please contact your grant monitor. 27. Reporting potential fraud, waste, abuse and similar misconduct The subgrantee must notify the DCJS Grant Monitor of any suspected fraud, waste, abuse, or misconduct involving or relating to funds under this award. 28. Additional "Action Item" encumbrances Any additional "action item" encumbrances related to your award will be listed online on the OGMS website under the menu item Grants > Encumbrances. The grantee must address these items before DCJS staff can approve a claim marked as "Submitted" and disburse funds. If an encumbrance is placed on a grant while claims are in "Awaiting Payment, Correcting, Editing or Submitted" status, the claims will be voided or withdrawn by DCJS staff. The subrecipient may resubmit claims that were withdrawn or voided once the encumbrance is resolved. Unless otherwise stated, these encumbrances must be met by the stated deadline in OGMS. If they remain unmet after this date, then the grantee must report to the DCJS, by letter, the steps taken to achieve compliance, the reasons for non-compliance, and the expected date of compliance. DCJS may terminate grant funding based upon unexplained or unreasonable failure to substantially comply with encumbrances within reasonable specified time frames. 8 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date REPORTING REQUIREMENTS AND PROJECTED DUE DATES Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 FY2026 School Resource Officer(SRO)/School Security Officer(SSO) Grant Program SRO Funding Opportunity#544221 SSO Funding Opportunity#547761 REPORTING REQUIREMENTS By accepting the accompanying grant award, you are agreeing to submit online quarterly financial reports and status reports for this grant throughout the grant period, as well as any required final reports to close the grant. No eligible current recipient of funding will be considered for continuation funding if, as of the continuation application due date, any of the required financial and progress reports for the current grant are more than 30 days overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this provision. To submit reports, requests, and to view your grant award, refer to the On-line Grants Management System (OGMS) at our website: https://ogms.dcjs.virginia.gov/. In order to use this web-based system, if you have not previously done so, you must register in OGMS. • FINANCIAL REPORTS & REIMBURSEMENTS (Claims) — OGMS Detail of Expenditure/ Reimbursement forms are due within 15 days after the end of each calendar quarter. Claim reports are due even if no expenditures occurred during the quarter. If the due date falls on a weekend or non-business day, the report is due on the next business day. For financial questions, contact Joseph Thompson at (804) 225-2782 or via email at Joseph.thompson(c�dcis.virginia.gov. • STATUS REPORTS for most grant programs are due within 15 days after the end of each calendar quarter and must be approved by your DCJS Grant Monitor. For status report questions, contact your assigned Grant Monitor. • BUDGET (Contract) AMENDMENTS may be submitted for consideration through OGMS. Please refer to"#10. Contract amendments", above. Please review your Special Conditions carefully to determine the requirements and procedures for amending budgets. For contract amendment questions, contact your assigned Grant Monitor. • GRANT CLOSEOUT: The subrecipient has up to 45 days from the end of the award period to liquidate any unpaid obligations and submit a final financial report. The liquidation period exists to allow projects time to receive final 9 DCJS SRO/SSO Grant Program Special Conditions 05/2025 Grant Special Conditions, Reporting Requirements and Project Due Date invoices and make final payments -- no new obligations may.be incurred during this period. Unclaimed funds will have the potential to be reappropriated by DCJS, 60 days from the end of the award period.. The closeout financial reconciliations process can begin after the last claim is marked as `Final Request—YES', even if the project end date has not,arrived. Once the claims have been reconciled, any unexpended funds will be de- obligated from the award amount and subrecipient access to funds may not be available. Closeout questions should be directed to Joseph Thompson at(804)225-2782 or via email at Joseph.thompson(a�dcis.virginiagov. PROJECT STATUS AND FINANCIAL REPORTING SCHEDULE-771 Calendar Quarter, Report:Due Dates Ending Datesa • • 9/30/2025 10/15/2025 12/31/2025 1/15/2026 3/31/2026 4/15/2026 6/30/2026 7/15/2026 Final Financial Report 8/15/2026 (Claim) For technical assistance regarding OGMS, please e-mail: ogmssupport(c dcjs.virginia.gov. For grant related questions or requests, please contact your assigned DCJS Grant Monitor. 10 DCJS SRO/SSO Grant Program Special Conditions 05/2025 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July 2025. No. 43236-072125. • AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2024-2025 School Grant Fund Appropriations for Fiscal Year 2025, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows for Fiscal Year 2025: 1110ts 4 Part A,Clnprosingl 03a8Ic Programs 2021-22 19ZR Original Changes Final Elt mS= Desclielin0 FUdget Requested Budget 382.1t1ID-on o—a000-132c1-611003t121-3-01 PerstuialSeruices 5 4,58%000.00 5 99,180.05 5 4,6779,180.0B 382-11 PlNV- 010-132R-6110cc-4t12t-3-0T Personal Seruittes-Parental hitualvernent 31,000.00 31,000.00 302-110CWG80-0080-t32R-01100-42204-3-0t Benefits 1.1348,t49.08 7,557.28 1,555,736.36 382-1 t0ID-PINV-0000-132 -61100-42204-3-0t Benefit-Parental anroluernent 2,372.00 2,372.00 312-1T0-0000-t0110-132R-61100-43313-?OT Professional Development 146,780.00 146,7E0.00 31I24t0.0000-01:1I10-132R-61310-4338t-9-0t Purchased Senti s 268,441.40 258.441.40 302-9 t0-PINV-0000-132R-61310-4335t-9-01 Purchased SerNles-Parental rcruateernent 18,000.00 18,000.00 3Q2--110-PINY-1000-132R-01310-44450-9-01 Internal Printing-Parental Meolvetnent 1.5120.00 1,580.00 302 9t0-08ft0-t000-T32R-61310-4555T-9•00 Travel 20,050.00 20,051300 3112--9 t1-0000-00110-132R-61310-45541-2-0a Leases 8.Rental Equipment 80,000.00 60.0110.00 3112=Il004N0C-01100-132R-000110-52000.0-00 Indirect Cost 285,356_00 285,356.00 31r2-1t -0000-00110-132R-63200-45583-2-01 NBseellanenes Other Charges 1,800.00 1,810.00 3112-9tIl-PINY-00110-132R-63200-45553-2-01 kiscellareeus Other Charges-Parenhlrrue/lenient 2,669.00 2,689.00 3112-110-0000-00110-132R-61100-46613-2 0t Materials&Supplies 543.354.00 543,354.011 3112-1taPINV-0000-132R-01310-46613-9-93 Maaterials&Supplies-ParentalIrnra es1ent 22,800.00 22,880.00 $ 7,852291.48 5 106,767.35 $ 7,959,058.84 Revenue 31I2-8411-01100-0000-t32R-0c0110-38010-0-00 Federal Grant Receipts 5 7,852,291.48 5 106,767.35 5 7,959,055.84 5 7,852,291.48 5 106,767.35 5 7,959,00.84 Title!,Part D,neglected and Delinquent 2023-24 134T Original Changes Final Expense Description Budget Requested Budget 302-110-0000-1070-134T-61'100-46614-9-09 Instructional Supplies $ 13,200.00 $ 5,500.00 $ 18,700.00 $ 13,200.00 $ 5,500.00 $ 18,700.00 Revenue 302-000-0000-0000-134T-00000-380113-0-00 Federal Grant Receipts $ 13,200-00 $ 5,500.00 $ 18,700.00 $ 13,200.00 $ 5,500.00 $ 18.,7001)0 Title I Part!),School Improvement 1003(g)Lucy Pddison Middle School 2024 25 211U Original Changes Final Expense Description Budget Requested Budget 302 -110-0000-0281 -211U-61100-41129-3-01 Supplemental 5 57.040.00 $ 57,04900 302 -110-0000-0280 -211U-61100-42201 -3-01 Sochi Security 5,12&56 5.128.56 302 - 110-0000-0280 -211U -611000-43313-3-01 Prrsessionai Other Professicnal Services 3,345.80 3,345.80 302 - 110-0000-0280 -211U -61100-46614-3-01 Materials&Supplies Educational 40,535.30 40,535.30 $ 116,050.66 5 - S 116,050.5i3 Revenue 302 -000-0000-03130 -211U-00060-38388-'0-t10 Federal Grant 1.cekits 5 1111050.66 $ 116,050.65 S 110,050.65 5 - $ 116,050.68 Title I Part A.School Improvement 1003(g)Hurt Park Elementary School 2024-25 212U Original Changes Final Expense Description Budget Requested Budget 302 - 110-0000-0420 -212U-61100-41129-2-01 Supplemental $ 8,640.00 5 8,640.00 302 - 110-0000-0420 -212U-61100-422101 -2-01 Social Security 660.96 651196 302- 110-0000-0420 -212U-61.100-43313-2-01 Prafessianal Other Professional Services 9.951.88 9,951.88 302 - 110-0000-0420 -212U-62180-44450-2-01 Internal Services Printing 1,725.00 1,725.00 302 - 110-0000-0420 -212U-61100-45551 -2-01 Travel Mileage 1,176.00 1,176.00 302 - 110-0000-04213 -212U-61.100-48314-2-0t Materials&Suppfies Educational 20,049.05 20,049.05 S 42,202.89 5 - S 42,202.89 Revenue 302 -000-ono0 -0000 -212U-00000-33388-0-00 Federal Grant Receipts 5 42,202.89 5 42,213289 5 42,20289 5 - S 42,202.89 hi tli e I Part&School improvement 1003(g)Lincoln Terrace Elementary School 2024-25 213U Original Changes Final Expense Description Budget Requested Budget 302 -110-0000-0340 -213U -61100-41129-2-Di Supplemental $ 50,400.00 $ 50,400.00 302 - 110-0000-0340 -213U-61100-42201 -2-01 .ori=1&ounly 3,855.60 3,855.60 302 - 110-0000-0340 -213U -61100-43313-2-01 Prc essional Other Professtonal Services 9,951.88 9.951.88 302 -110-0000-03 13 -213U -61100-45551 -2-e1 TraveiMdeege 1,176.00 1,176.00 302 - 110-0000-0340 -213U-61100-46614-2-Or Materials&Supplies Educational 92,876.45 92,876.45 5 158,259.93 5 - $ 158,259.93 Revenue 302 -OD0-0000-000O -213U-000110-38388-0-00 Federal Grant Receipts $ 158,259.93 S 158,259.93 S 158,259.93 5 - $ 158.259.93 NEW APPROPRIATION REQUEST Tide I Part A,School Improvement 1003(g)West/side Elementary School 2024-25 214U Original Changes. Final Expense Description Budget Requested Budget 302- 110-0000-0350 -214U -61100-41129-2-DI Supplemental 5 64,961130 $64,930.00 302- 110-13000-0350 -214U-61100-42201 -2-01 Social Security 4,969.44 4,969 44 3302 - 110-0000-0350 -214U-61100-43313-2-01 Professional Other Professional Services 1,835.90 1,035.90 302- 110-11000-0350 -214U-61100-40614-2-01 Materials&Supp6es Educational 855200 855.00 S 72,6.29.34 S - $72,620-34 Revenue 302-D0D-DODO-GOOD -214U-00000-38388-0-00 Federal Grant Receipts S 72,620.34 5 72,62134 S 72,620.34 5 - 572,620.34 Title I Part A.School Improvement 1003(g)John P Fishwick Middle School 2024-25 221U Original Changes Final Expense Description, Budget Requested Budget 302- 110-0000-0230 -221U-61100-41129-3-01 Supplemental $20,32000 $20,320.00 302- 110-D000-0230-221U-61100-42201 -3 -01 Social Security 1,55448 1,554.48 302- 110-0000-0230-221U-611011-43313-3 -01 Professional Other Professional Services 1,1372.90 1,672.90 3112- 110-0000-0230-221U-61100-46014-3-01 Materials&Supple.Educational 5,898.99 5,898.09 S 29,446.37 5 - $29.446.37 Revenue 302-1300-0000-0000-221U-00000-38388-D-OD Federal Grant Receipts 5 20,446 37 $29,446.37 S 29,446_37 $ - 5 29,446.37 Title!Part A.School Improvement 1003(g)Breckinridge Middle School 2024-25 222U Original Changes Final Expense Description Budget Requested Budget 302- 1111-0000-0210 -222U-B110D-41129-3-01 Supplemental $22,809.00 $22,800.00 302- 11.0->0000-0210-222U-131109-42201 -3-01 Social security 1.74420 1,744.2E1 302 -11D-0000-0210 -222U-61100-46614-3-01 Materials&SuppEes Educational 11,07429 11,07429 5 35,018.49 5 - 5 35,618.49 Revenue 302 -D00-0000-0000 -222U-00000-38388-0-OD Federal Grant Receipts 5 35.018.49 $35,610.49 5 35,1313.49 5 - $35,618 49 Tide I Part A,School Improvement 1003(g)James Madison Middle School 2024-25 223U Original Changes Final Expense Description Budget Requested Budget 302 -110-0000-0450 -223U -131100 -41129-3-01 Supplemental $ 960.Q@0 S 060.00 302 - 110-DD00-0450 -223U -61100-42201 -3-01 Social Security 73.44 73.44 302 - 110-0000-0450 -2231.1 -a1100 -43313-3-01 Professional Other Professional Services 1,672.00 1.672.90 302 -110—DODO -0450 -223U -61100-46614-3-01 Materials&Supplies Educational 7.141135 7.149.35 S 9.855 r,•a $ - S 9.855.69 Revenue 302 -CEO-130130-0000 -223U -00000-38388-0-00 Federal Grant Receipts S 9,855_69 $9.855.09 S 9,855. S - S 9.855.69 Title I Part A.School Improvement 1003 6nj Woodrow Wilson Middle School 2024-25 224(1 Original Changes Final Expense Descrip$om Budget Requested Budget 302 - 110-0000 -0150 -224U -61100-41129 -3 -01 Supplernenlal $ 10,980.0D $ 1606110D 302 - 110-0000 -0150 -224U -61100-42201 -3-01 Social'Security 1,297_44 1,297.44 302 - 110-000D-0150 -224U -61100-46814 -3 -01 Materials&Supplies Educational 15,716.52 16,716.52 S 33,973.96 5 - S 33.073-96 Revenue 302 -000-0000 -0000 -224U -D0000-3638S -0 -00 Federal Leant Receipts $33.973_96 $33,973.90 S 33,973_96 S - S 33,973_90 Title I Part&School Improvement 1003 Ie)Fallon park Elementary School 2024-25 22511 Original Changes Final Expense script= Budget Requested ludq et 302 - 110-0000-0050 -225U-6110D-4112g-2-01 Supplemental $29,960.00 S 29:960.00 302 - 110-0000-0050 -225U-61100-42201 -2-Dt Social Security t2 2,291.94 2?9114 302 -.110-0000-0050 -225U-61100-43313-2-O4. Professional Otter Professional Semites 9,951.8E 9,951.88 302 - 110-0000 -005D -225U-81100--45551 -2-Oil Travel Mileage 1,176.00 1,176.00 S 43,379_82 $ - S 43,379_82 Revenue 360 -000-0000-0000 -225U-00000-38388-0-00 Federal Grant Receipts 5 43,379-82 $43,379.82 S 43.379.82 5 - $43.37912 State Operated Programs:Juvenile UelentTunHomeandC7ldldDevelopmentCllnlcs2025-29 319w Original Changes Fhtal Expense Desodothin Budget Requested Eeclget 322-110-C000 -1070-316V-61100-41136-9-09 Jtraenle Detention Edam=an:Caotdtta1rsgnsu nrs 5 75273200 5 752732.00 3112-110-11000 -1070-315V-61100-42200-9-09 Retiree Health Credit 9,108.07 9,105117 3112-110-0000 -1070-3t5V-51100-42201-9-09 Social SealrltyiELCP 57.554.05 57,584.05 3112-110-00110 -1070-315V-61100-42202.-9-09 Virginia Re:tements, Enr 112610.44 112511144 3112-110-0000 -1070-315V-61100-42204-9-09 Hear"'"ec56Insurance 12151236 123,612.36 3112-110-8000 -1070-316V -61100-42205-9-09 Vane Group Ise Insurance 8.88225 8,68225 3112-110-11000 -1070-316V-61100-45551-9-09 I'41e2ge 7,020.00 7,1100.00 322-110-11000 -1070-316V-61100-621100-9-09 IntllrectCuss 50.448.37 50,44E37 3112-110-0000 -1070-316V-61100-43313-9-09 Relater!. 1.000.00 1,00000 322-110-0000 -1070-316V-61100-465001-9-09 1nsSuo1IonaFSu9p1Es 25.500.00 28,500.00 3112-110-CUM -1070-3 16V-61100-45523-9-09 InteptetSrNkee 120130.00 12,go0_t10 3112-110-0000 -1070-316V-61100-46650-3-09 Tec11,6010g r 25000.00 25,1301100 322-110-0000 -1400-316V-61100-41136-9-D11 Child Dmrebpcmen8ClnlosE hicarrm Caorcinisiors 265.235A6 256235.45 3112-110-000U -1400-315V -61100-42200-9-09 Retiree Ott 311111.5 3,001.45 3112-110-0000 -1400-316V-61100-42201-9-09 Saia]Seourityu'E9CA 19.602.00 19,502.00 3112-110-11000 -1400-316V-61100-42202-9-09 Virginia Rell enientSys1em 35.411.03 36,411.03 322-110-MOD -1400-316V-61100-42204-9-03 HaariUtlertta0lnsurance 60.981.30 60281.30 3112-110-8000 -1400-316V-61100-42205-9-09 SaalEGroup We Insurance 31323.58 31123_58 5 1.567.732.36 S - S 1.557.73236 Revenue 3112-000-0000 -0000-3161!-00000-32220-0-00 SRateGrar1tRenege 5 1.567.732.36 5 1.557.73235 5 1.567.732.36 5 - 5 1.557,73236 Targeted Extended School Year 2024-25 332U Original Changes Final Expense Description Budget Requested budget 302- 110-RPLU -1000 -332U-61100-41121 -9-08 Teacnsrs $ 791,080.00 $ 791,0: .00 302- 110-RPLU -10011 -332U-61100-42201 -91-06 SociaiSecurity 212,167.54 212,187.54 302- 110-RPLU -1000 -332U-61100-43343-9-DC Contracted Transportation{buses) 704,059.31 704,115921 302-110-RPLU -1020 -332U-61110-45521 -9-06 Postage 3.22746 3,227_45 302- 110-RPLU -10110 -332U-61100 -44450-9-08 Printing 7,852.13 7,852.13 302- 110-RPLU -102t1 -332U-61100 -45540 -9-OE Curriculum 74,585.60 74,585.60 $ 1,792,972.04 $ - $ 1.702,072!04 Revenue 302-000-0000 -0 +000 -332U-00 -32421-0s-00 State Grant Receipts $ 1.338.038.84 $ 1,330,033.84 302-000-LMAT -0000 -332U-001303 -72000-0-00 Local Match 454.933.20 454,93320 $ 1.792,072_04 $ - 5 1,792,972.04 Virginia Middle School Teacher Corps 2024-25 359U Original Changes Final Expense Description Budget Requested Budget 302- 110 - 1305 -0210 -359U-01100 -41129 -3 -01 Supplement $ 9,289.35 $ 9,280.30 302- 110 - 1305 -0210 -359U-81102 -42201 -3 -01 Social Security 710.64 710.64 James Breckinridge Middle 10,000.00 10,000.00 302- 110- 1305 -0230 -35911 -61100-41129 -3 -01 Supplement 9,280.36 9,289.36 302- 110 - 1305 -0230 -3511U!-01100-42201 -3 -01 Social Security 710.64 710.64 John P.FichwickMiddle 10,000.00 10,000.00 302- 110 - 1305 -0150 -35911 -61100-41129 -3-01 Supplement 9,289.30 0,289.36 302- 110- 1305 -0150 -359U-61100-42201 -3 -01 Social Security _ 710.54 710.64 Woodrow Wilson Middle 10,000.00 10,000.00 Total $30,000.00 $ - S 30,000.00 Revenue 302- 000 -0000 -0000 -359U -00000 -32375 -0-CO State Grant Receipts $30,000.00 $ 30,000.00 $ 30.000.00 $ - $ 30,000.00 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. -- —�, �� ATTEST: City Clerk i STATEMENT OF CONFLICT OF INTEREST I Vivian Sanchez-Jones state that I have a personal interest in item Number 8, 1. on the July 21, 2025 2:00 p.m. agenda, regarding a general appropriation of funds, because I am an employee of the City of Roanoke Public School Division and as such I have a personal interest in this matter. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 21 St day of July 2025. dedanti a C (Seal) Council Me er Vivi Sanchez-Jones ugo Roanoke • 0 *e• Office of the School Board • Eli Jamison,Ph.D.,Chair • Franny el Vice Chair Clay' PUBLIC C.S.• y p ' SCHOOLS Joyce W.Watkins • Michael L.Cherry,II •Auraliz C.Quintana Deidre E.Trigg •Christopher T.Link July 21, 2025 The Honorable Joseph L. Cobb, Mayor And members of Roanoke City Council Roanoke, Virginia 24011 Dear Mayor Cobb and Members of Council: --- As a result of the official School Board action on Tuesday, July 8, 2025, the Board respectfully requests that City Council approve the following appropriation requests: Revised Appropriations Award Title I, Part A, Improving Basic Programs 2021-22 $106,767.36 Title I, Part D,Neglected and Delinquent 2023-24 $ 5,500.00 New Appropriations Award Title I Part A, School Improvement 1003 (g) Lucy Addison Middle School 2024-25 $116,050.66 Title I Part A, School Improvement 1003 (g) Hurt Park Elementary School 2024-25 $42,202.89 Title I Part A, School Improvement 1003 (g) Lincoln Terrace Elementary $158,259.93 School 2024-25 Title I Part A, School Improvement 1003 (g) Westside Elementary School 2024-25 $72,620.34 Title I Part A, School Improvement 1003 (g) John P Fishwick Middle $29,446.37 School 2024-25 Title I Part A, School Improvement 1003 (g) Breckinridge Middle School 2024-25 $35,618.49 Title I Part A, School Improvement 1003 (g) James Madison Middle $9,855.69 School 2024-25 Title I Part A, School Improvement 1003 (g) Woodrow Wilson Middle $33,973.96 School 2024-25 Title I Part A, School Improvement 1003 (g) Fallon Park Elementary $43,379.82 School 2024-25 upa, Roanoke 4,tee Office of the School Board • PUBLIC Eli C.S.Jamison,Ph.D.,Chair • Franny Apel,Vice Chair �1tY SCHOOLS Joyce W.Watkins • Michael L.Cherry,II •Auraliz C.Quintana Deidre E.Trigg •Christopher T.Link New Appropriations Award State Operated Programs: Juvenile Detention Home and Child Development $1,567,732.36 Clinics 2025-26 Targeted Extended School Year 2024-25 $1,792,972.04 School Resource Officer(SRO)/School Security Officer(SSO) Incentive $149,691.00 Grant Program Virginia Middle School Teacher Corps 2024-25 $30,000.00 School Resource Officer(SRO)/School Security Officer (SSO) Incentive $498,970.00 Grant Program On behalf of the School Board, thank you for your consideration. Sincerely, Kim Tresky School Board Clerk pc: Cecelia Webb(original) Tim Spencer Margaret Lindsey City Manager's Report �Weilml' Submitted by: Margaret Lindsey Department of Finance ROAN O KE July 21, 2025 Title: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that City Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Background: As the result of official Roanoke City School Board action on Tuesday, July 8, 2025, the Board respectfully requests that City Council appropriate funding as outlined in this report. The 2021-22 Title I, Part A, Improving Basic Programs grant provides federal assistance to. Roanoke City Public Schools for schools with high numbers or percentages of children from low-income families to help ensure that all children meet challenging academic content and achievement standards. The United States Department of Education authorized the Virginia Department of Education to reallocate funding from Fiscal Year 2022 to school divisions under the provisions of the Tydings Act. This appropriation aligns the total with the revised award amount. This program will be fully reimbursed by federal funds and will end September 30, 2025. This is a continuing program. This program provides federal Title I, Part D Neglected and Delinquent funds to support literacy initiatives at the Roanoke Valley Juvenile Detention Center. This appropriation aligns the total with the revised award amount. This program will be fully reimbursed by federal funds and will end September 30, 2025. This is a continuing program. Lucy Addison Middle School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. Hurt Park Elementary School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. Lincoln Terrace Elementary School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. Westside Elementary School has been identified by the.Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. John P Fishwick Middle School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. This is a new award. Breckinridge Middle School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The-SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. This is a new award. James Madison Middle School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. This is a new award.- Woodrow Wilson Middle School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. This is a new award. Fallon Park Elementary School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds and will end September 2, 2025. This is a new award. State-Operated Programs consist of educational services provided at the Roanoke Valley Juvenile Detention Home and the Virginia Department of Health's Roanoke Child Development Clinics.'The program will be fully reimbursed by state funds and will end March 31, 2026. This is a continuing program. Roanoke City Public Schools has received this award from the Virginia Department of Education for the 2024-25 school year to assist the School Division in establishing an extended school year or year-round programs. The goal of this program is to provide greater opportunity for remediation and enrichment while reducing the potential for a decline in academic skills when school is not in session. This program will be fully funded by state funds and the required local match, and will end on June 30, 2026. The Virginia Middle School Teacher Corps program provides funding to help school divisions recruit and/or retain qualified middle-school mathematics teachers. The program provides the structure and incentives for school divisions to recruit and retain experienced mathematics teachers for middle schools that have been designated as "at risk in mathematics" as a result of.being Accredited with Warning in mathematics in the past. There is the opportunity to participate in this program for three years with incentive payments of$5,000 per year. The program will be fully reimbursed by state funds. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Angela O'Brien, Deputy City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21'day of July 2025. No. 43237-072125. A RESOLUTION amending the meeting schedule for City Council for the 2025 calendar year. WHEREAS, by Resolution No. 43119-010725, adopted by City Council on January 7, 2025, City Council set the meeting schedule for the 2025 calendar year; and WHEREAS, the joint meeting with the School Board has been moved from Tuesday, September 2, 2025, to Monday, October 6, 2025, with the location determined and such change needs to be approved by Council. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Resolution No. 43119-010725 is hereby amended to move the joint meeting of City Council and the School Board from Tuesday, September 2,2025, to Monday, October 6, 2025, to be held in Council Chamber and such meeting will begin at 9:00 a.m. 2. All other scheduled meetings for City Council adopted pursuant to Resolution No. 43119-010725, shall remain the same. ATTEST: r ;•``�1(. City Clerk_ IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 21'day of July 2025. No. 43238-072125. A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED TWENTY-FIVE MILLION DOLLARS ($25,000,000) AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE CITY, FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT, EXTENSION, ENLARGEMENT, EQUIPPING, REHABILITATION AND REPAIR OF VARIOUS DEFERRED MAINTENANCE AND PUBLIC IMPROVEMENT PROJECTS OF AND FOR THE CITY (INCLUDING RELATED DESIGN AND ARCHITECTURAL AND ENGINEERING SERVICES); FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS;AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS WHEREAS,in the judgment of the Council(the"Council")of the City of Roanoke, Virginia (the "City"), it is desirable to authorize the City to contract a debt and to authorize the issuance of not to exceed $25,000,000 aggregate principal amount of general obligations of the City, in the form of General Obligation Public Improvement Bonds of the City(the`Bonds"), for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various deferred maintenance and public improvement projects of and for the City (including related design and architectural and engineering services. WHEREAS,in the judgment of the Council it is desirable to authorize the issuance of a like principal amount of General Obligation Public Improvement Bond Anticipation Notes (the "Notes") to finance costs of the projects described herein in anticipation of the issuance of such Bonds. WHEREAS, in the judgment of the Council it is desirable to authorize the sale of such Bonds and such Notes. NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: SECTION 1. (a) Pursuant to Chapter 26-of Title 15.2 of the Code of Virginia, 1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of 4002425.1 048429 RSIND 1991"), for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various deferred maintenance and public improvement projects of and for the City (including related design and architectural and engineering services) as set forth in Section 7, the City is authorized to contract a debt and to issue in one or more series from time to time not to exceed Twenty-Five Million Dollars ($25,000,000) aggregate principal amount of general obligation bonds of the City to be designated and known as the"City of Roanoke,Virginia, General Obligation Public Improvement Bonds." (b) The Bonds shall be issued and sold in their entirety at one time, or from time to time, in one or more series as shall be determined by the Director of Finance or the City Manager. There shall be added to the designation of the Bonds a series designation determined by the Director of Finance or the City Manager. The Bonds shall be issued in fully registered form in the denomination of$5,000 each or any integral multiple thereof. The Bonds of a given series shall be numbered from No. R-1 upwards in order of issuance. The Bonds shall bear interest from their date payable on such date and semiannually thereafter as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 8 hereof. The Bonds of each series shall be issued in such aggregate principal amounts (not exceeding the aggregate principal amount specified in Section 1(a) hereof); and shall mature on such dates and in such years (but in no event exceeding forty (40) years from their date or dates), and in the principal amount in each such year, as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred sixty(360) day year comprised of twelve(12)thirty(30) day months. (c) The Bonds (or portions thereof in installments of$5,000)may be subject to redemption at the option of the City prior to their stated maturities, in whole or in part from time to time on any date, in such order as may be determined by the City(except that if at any time less than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon payment of such redemption prices(expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the redemption thereof, as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 8 hereof (d) (i) If any Bond (or any portion of the principal amount thereof in installments of$5,000)shall be called for redemption,notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equaling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the registered owner thereof at the address of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth(45th) day next preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal 2 4002425.1 048429 RSIND amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for,interest thereon shall cease to accrue from and after the date so specified for the redemption thereof. (ii) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds,together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. (iii) So long as the Bonds are in book-entry only form, any notice of redemption shall be given only to The Depository Trust Company, New York, New York ("DTC"), or to its nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption. SECTION 2. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Council is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk of the City. (b) The Director of Finance or the City Manager are each hereby authorized to appoint a Registrar and Paying Agent for the Bonds (the"Registrar and Paying Agent"). (c) The Director of Finance or the City Manager shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month 3 4002425.1 048429 RSIND next preceding an interest payment date and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated as of the interest payment date next preceding the date upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a date other than the first day of a calendar month or the dates on which interest is payable on such series are other than the first days of calendar months, the provisions of this Section 3(c) with regard to the authentication of such Bonds and of Section 10 hereof with regard to the form of such Bonds shall be modified as the Director of Finance or the City Manager shall determine to be necessary or appropriate. (d) The execution and authentication of the Bonds in the manner set forth above is adopted as a due and sufficient authentication of the Bonds. SECTION 4. (a) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. The principal of the Bonds shall be payable upon presentation and surrender thereof at the office of the Registrar and Paying Agent. Interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 4;provided, however, that so long as the Bonds are in book-entry form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (b) At all times during which any Bond of any series remains outstanding and unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth. (c) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof (d) Any Bond may be exchanged at the office of the Registrar and Paying Agent for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the same series, interest rate and maturity. (e) Any Bond of any series may, in accordance with its terms, be transferred upon the books of registry by the registered owner of such Bond in person or by the duly authorized attorney for such registered owner,upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or by the duly authorized attorney for such registered owner, in form satisfactory to the Registrar and Paying Agent. (f) All transfers or exchanges pursuant to this Section 4 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent for such series of Bonds shall require the payment by the 4 4002425.1 048429 RSIND registered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4 shall be cancelled. (g) (i) The Bonds shall be issued in full book-entry form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede& Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of$5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the Registrar and Paying Agent to DTC or its nominee, Cede& Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and,in turn,by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds,but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed;no liability shall attach to the City or any officer or agent thereof(including any paying agent for the Bonds)by reason of such numbers or any use made thereof(including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by the successful bidder or purchaser to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City;provided, however, that the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of the successful bidder for or purchaser of the Bonds. (b) A copy of the final legal opinion with respect to the Bonds, with the name of the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer,to the effect that such copy is a true and complete copy(except for letterhead and date)of the legal opinion which was dated as of the date of delivery of and payment for the Bonds, may be printed on the Bonds. SECTION 6. To the extent it shall be contemplated at the time of their issuance that the interest on any Bonds issued hereunder shall be excludable from gross income for purposes 5 4002425.1 048429 RSIND of federal income taxation, the City covenants and agrees that it shall comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986,as amended,and the applicable Treasury Regulations promulgated under such Sections 103 and 141-150 so long as any such Bonds are outstanding. SECTION 7. The net proceeds of the sale of the Bonds and Notes authorized for issuance hereunder for the purpose of financing the deferred maintenance and public improvement projects described below shall be applied to the payment of the cost of the following public improvement projects of and for the City in the following respective approximate amounts: Purpose Amount Elevators $4,300,000 HVAC (including chillers, air handlers, split systems 14,315,000 and roof top units) Electrical Replacements and Upgrades 1,800,000 Boilers 1,185,000 If any project set forth above shall require less than the entire respective amount so set forth, the difference may be applied to any of the other projects so set forth, without further action by the Council, and net proceeds constituting original issue premium, if any, shall be allocated to the projects above in such amounts as shall be determined by the City Manager or the Director of Finance. SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on such date or dates and at such price or prices as shall be determined by the City Manager or the Director of Finance. The Bonds may be issued as taxable or tax-exempt Bonds as shall be determined by the City Manager or the Director of Finance. (b) If the Bonds are sold at competitive sale,the Director of Finance or the City Manager are each hereby authorized to prepare and distribute, or to cause to be prepared and distributed, via electronic dissemination or otherwise, a Preliminary Official Statement and an Official Notice of Sale relating to the Bonds. In preparing the Official Notice of Sale relating to the Bonds, the Director of Finance or the City Manager are each hereby authorized to provide that bids for the purchase of the Bonds may be received by electronic bidding. (c) If the Bonds are sold at competitive sale, the City Manager or the Director of Finance, without further action by the Council, (i) are each hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and(ii) are each hereby further authorized to receive bids for the purchase of the Bonds of each series and to accept the bid offering to purchase the Bonds of each series at the lowest true interest cost to the City;provided, however, in no event shall the true interest cost to the City with respect to the Bonds of any series exceed six and one-half percent (6.50%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Bonds of each 6 4002425.1 048429 RSIND maturity of each series as specified in the bid accepted by them in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon the advice of the City's financial advisor;provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make-whole premium, as may be determined by the City Manager or the Director of Finance at the time of sale of any such taxable Bonds. (d) If the Bonds are sold at negotiated sale, the City Manager or the Director of Finance, without further action of the Council, (i) are each hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and(ii) are each hereby authorized to select the underwriters of the Bonds (the"Underwriters") and to sell the Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds are sold at negotiated sale, the Bonds shall bear interest at such rates per annum as shall be approved by the City Manager or the Director of Finance;provided, however, in no event shall the true interest cost for the Bonds of any series exceed six and one-half percent (6.50%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as negotiated with the Underwriters in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon the advice of the City's financial advisor;provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make-whole premium, as may be determined by the City Manager or the Director of Finance at the time of sale of any such taxable Bonds. The City Manager or the Director of Finance are each authorized to execute and deliver to the Underwriters one or more Bond Purchase Contracts relating to the sale of the Bonds by the City to the Underwriters. (e) The Mayor is hereby authorized and directed to execute and deliver to the purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially the form of the Preliminary Official Statement relating to the Bonds, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Mayor, based on the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel), deems necessary or appropriate; and this Council hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended ("Rule 15c2-12"). The City Manager or the Director of Finance are each hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially the form to be included in the Official Statement under the caption "Certificate Concerning Official Statement". (f) The City Manager or the Director of Finance are each hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to 7 4002425.1 048429 RSIND the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph(b)(5) of Rule 15c2-12 in such form as shall be approved by the City Manager or the Director of Finance upon advice of counsel (including the City Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof (g) All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION 9. The Bonds, the certificate of authentication of the Registrar and Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A attached hereto. SECTION 10. The Notes, designated as "City of Roanoke, Virginia General Obligation Public Improvement Bond Anticipation Notes,"are authorized for issuance and sale by the City Manager and the Director of Finance in anticipation of the issuance of the Bonds authorized for issuance herein to finance costs of the projects described herein. Such Notes shall be sold at competitive or negotiated sale at such price or prices and on such other terms and conditions as shall be determined by the City Manager or the Director of Finance. The City Manager or the Director of Finance (i) are each hereby authorized to determine the dated date of the Notes of each series,the dates the Notes of each series shall mature,the dates on which interest on the Notes shall be payable, the aggregate principal amount of the Notes of each series and the principal amount of the Notes of each series maturing in each year, and(ii) are each hereby further authorized to receive bids for the purchase of the Notes of each series if sold at competitive sale or proposals for the purchase of the Notes of each series if sold at negotiated sale and, without further action of the Council, to accept the bid or proposal offering to purchase the Notes of each series;provided however, Notes sold at competitive sale shall be sold at the lowest true interest cost to the City; and provided, further, in no event shall the true interest cost to the City with respect to the Notes of any series exceed six and one-half percent (6.50%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Notes of each maturity of each series as specified in the bid or proposal accepted by them in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Notes upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%), except that any taxable Notes issued hereunder may be subject to redemption at a redemption price that includes a make- whole premium, as ay be determined by the City Manager or the Director of Finance at the time of sale of the Notes. If such Notes are offered for competitive sale, an Official Notice of Sale of such Notes shall be prepared, published and distributed in accordance with the requirements of Section 8. If such Notes are publicly offered, there may also be prepared and distributed a Preliminary Official Statement and a final Official Statement relating to such Notes in such form as shall be approved by the Director of Finance or the City Manager. The issuance and details of such Notes shall be governed by the provisions of Section 15.2-2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia, 1950,as amended. The provisions of Sections 2,4, 5 and 6 shall apply to such Notes to the same extent the same apply to the Bonds except, in the case of the provisions of Section 2, only to the extent such Notes are not paid from the proceeds of the Bonds 8 4002425.1 048429 RSIND or from any other available funds. Bonds in anticipation of which such Notes are issued pursuant to this Section 10 may be issued and sold in accordance with the provisions of this Resolution at any time within five (5) years of the date of issuance of the first Notes issued in anticipation of such Bonds. SECTION 11. (a) In addition to the authorization for a competitive or negotiated sale of the Bonds and the Notes as set forth in Sections 8 and 10 hereof, the Council hereby authorizes the issuance and sale of the Bonds and the Notes to one or more lenders to evidence one or more loans made to the City by one or more lenders in accordance with any proposal made by such lender(s) to the City pursuant to any Request for Proposal issued by the City for any such loan (hereinafter any such Request for Proposal of the City and any proposal from any lender(s) submitted in response thereto shall be collectively referred to as a "Financing Proposal"). There is hereby delegated to the City Manager or the Director of Finance, without further action by the Council, the authority to issue and deliver the Bonds and the Notes pursuant to this Section 11 at such price(s) and rate(s), and on such other terms and conditions, as shall be provided in any Financing Proposal, which Financing Proposal shall be in such form and containing such terms and conditions as the City Manager or the Director of Finance deems acceptable, acting with the advice of the City's financial advisor and legal counsel (including the City Attorney and the City's Bond Counsel), subject to the provisions and parameters set forth herein. Any such loan authorized hereby to be evidenced by any Bonds or Notes of the City authorized and issued pursuant to this Resolution may be in the form of a non-revolving drawdown loan in an aggregate principal amount not to exceed $25,000,000. (b) Notwithstanding anything in this Resolution to the contrary,Bonds or Notes issued and sold pursuant to a Financing Proposal as provided in this Section 11 may bear interest at such fixed rates or variable rates of interest(which variable rates of interest shall be determined in accordance with any variable rate formula as shall be set forth in any Financing Proposal) as shall be determined by the City Manager or the Director of Finance, acting with the advice of the City's financial advisor; provided, however, that the true interest cost of any fixed rate(s), or the initial variable rate(s)of interest,shall not exceed 6.50%; and provided further that the fixed rate(s) or variable rate(s) determined for such Bonds or Notes may be further subject to adjustment upon the occurrence of certain events or conditions as may be set forth in any Financing Proposal, including, without limitation, adjustments to the stated interest rate or interest rate formula upon the occurrence of any event of taxability with respect to the Bonds or Notes,any default in payment with respect to the Bonds, and any change in the marginal corporate tax rate of corporations under federal law. Notwithstanding anything in this Resolution to the contrary, any Bonds or Notes issued and sold pursuant to a Financing Proposal as provided in this Section 11 may be pre-payable at a prepayment price or redemption price that includes any make-whole amount, yield maintenance fee, penalty fee or break-funding amount calculated in accordance with any formula acceptable to the City Manager or the Director of Finance, acting with the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel) as may be set forth in any Financing Proposal or in the Bonds, and in such case, such prepayment price or redemption price may exceed the 2% redemption premium limitation set forth in Sections 8 and 10 above. (c) Any one of the City Manager or the Director of Finance is hereby authorized to execute and deliver any Financing Agreement, purchase agreement or any other document, 9 4002425.1 048429 RSIND agreement or instrument necessary to provide for the issuance and delivery of the Bonds or the Notes (hereinafter collectively referred to as the "Financing Documents"), which Financing Documents shall be in such form and substance as shall be acceptable to the City Manager or the Director of Finance, as evidenced by his or her signature thereon, acting with the advice of legal counsel (including the City Attorney and Bond Counsel). Any one of the City Manager or the Director of Finance is hereby further authorized to determine, or to modify the form of and terms of the Bonds or the Notes with respect to the dated date of the Bonds or the Notes, the authorized denominations of the Bonds or the Notes,the assignment of CUSIP Numbers, if any,to the Bonds or the Notes, and the principal and interest payment dates of the Bonds or the Notes. Notwithstanding anything in this Resolution to the contrary,any of the Bonds or Bond Anticipation Notes may be issued directly to the purchaser thereof, as registered owner or holder thereof. SECTION 12. The Council hereby authorizes the City to make expenditures for the projects for which the Bonds or Notes are to be issued in advance of the issuance and receipt of the proceeds of the Bonds or Notes and to reimburse such expenditures from the proceeds of the Bonds or Notes. The adoption of this Resolution shall be considered an"official intent"within the meaning of Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as amended. SECTION 13. The City Clerk is hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof,with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950 as amended. SECTION 14. All ordinances,resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. 10 4002425.1 048429 RSIND EXHIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES REGISTERED REGISTERED No. R- $ MATURITY INTEREST DATE: RATE: DATE OF BOND: CUSIP NO.: REGISTERED OWNER: CEDE & CO. PRINCIPAL SUM: DOLLARS THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum(specified above), and to pay interest on such Principal Sum on and semiannually on each and thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date,in which case from such interest payment date,or unless such date of authentication is within the period from the sixteenth(16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate(specified above)per annum,by check mailed by the Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth(15th) day(whether or not a business day) of the calendar month next preceding each interest payment date;provided, however, that so long as this Bond is in book-entry only form and registered in the name of Cede &Co.,as nominee of The Depository Trust Company("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a three hundred sixty(360) day year comprised of twelve(12)thirty(30) day months. The principal of this Bond is payable upon presentation and surrender hereof, at the office of , as the Registrar and Paying Agent,in the City of , Principal of and interest on this Bond are payable in any coin or currency of the United States of A-1 4002425.1 048429 RSIND America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of an issue of Bonds of like.date, denomination and tenor except as to number, interest rate and maturity,which is issued for the purpose of providing funds [to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various deferred maintenance and public improvement projects of and for the City (including related design and architectural and engineering services) under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly adopted and taken under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one(or portions thereof in installments of$5,000) maturing on and after 1, 20 are subject to redemption at the option of the City prior to their stated maturities, on or after 1, 20_, in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds to be redeemed,together with the interest accrued thereon to the date fixed for the redemption thereof. The Bonds of the issue of which this Bond is one maturing on are subject to mandatory sinking fund redemption on and on _ of each year thereafter and to payment at maturity on in the principal amounts in each year set forth below, in the case of redemption with the particular Bond or Bonds maturing on or portions thereof to be redeemed to be selected by lot,upon payment of the principal amount of the Bonds maturing on to be redeemed, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Year Principal Amount The City, at its option, may credit against such mandatory sinking fund redemption requirement the principal amount of any Bonds maturing on which have been purchased and cancelled by the City or which have been redeemed and not theretofore applied as a credit against such mandatory sinking fund redemption requirement. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of$5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new A-2 4002425.1 048429 RSIND Bond or Bonds issued equaling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty(30)days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at the address of such Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth(45th) day next preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any,provided in the proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same issue,interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attorney for such Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, issue, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar and Paying Agent. The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Council of the City shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay the principal of and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. A-3 4002425.1 048429 RSIND It is certified,recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist,have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia. A-4 4002425.1 048429 RSIND IN WITNESS WHEREOF,the City has caused this Bond to be executed by the manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to be dated the date first above written. CITY OF ROANOKE, VIRGINIA [SEAL] Mayor Attest: City Clerk CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned proceedings. , as Registrar and Paying Agent By: Authorized Signatory Date of Authentication: A-5 4002425.1 048429 RSIND ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner) by a member firm of The New York Stock NOTICE: The signature above must Exchange,Inc.or a commercial bank or trust correspond with the name of the Registered company. Owner as it appears on the face of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-6 4002425.1 048429 RSIND I I I I I I I I 1 1 1 1 1 DAVENPORT & COMPANY -4yri , , ;,,rt ims7, ,, ,,v,"4-.1. 44 toralawyks 40 \ // , v,,gt, k?---volori City of Roanoke, Virginia Deferred City Capital Maintenance - Bank RFP F ._: _aggilifilir..7;11 ROANOKE July 21, 2025 Background �,.�► ROANOKE • Davenport & Company LLC ("Davenport"), in our capacity as the City's independent Financial Advisor, was tasked with soliciting banking proposal for the deferred City capital maintenance projects. • The Fiscal Year 2026 Budget provided for a 1% dedicated meals tax increase, which half is ear-marked for deferred capital maintenance. City Council has planned for the 1% meals tax increase to sunset (i.e., to be removed) after two (2) Fiscal Years. • Davenport provided a Capital Funding Strategy at the March 3rd City Council meeting that outlined how to approach the backlog of needs which are roughly $20-25 million over the next 5-7 years. Details of the strategy are presented on the following page. • On the subsequent pages, we have provided results of a successful Request-for-Proposal solicitation process for the City's Deferred City Capital Maintenance Projects. DAVENPORT&COMPANY July 21,2025 City of Roanoke,Virginia 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I Deferred City Capital Maintenance Funding Strategy ,.�,111r71.11,11 * ROANOKE • Establish a 3-5 Year Drawdown Line of Credit and/or Bond Anticipation Note in an amount up to $25 million. • This funding strategy uses a new stream of revenues, and thus, does not take away any general fund dollars for the existing CIP, which is funded via the previously outlined Multi-Year Capital Funding Strategy dated February 5, 2024. • Via this funding strategy, a separate capital/debt reserve fund would be established to be specifically utilized for deferred City capital maintenance. • The following assumptions were taken into consideration: 1. The City receives additional annual recurring meals tax revenue in the amount of $2.02 million, which grows at 3% year-over-year. 2. Understanding that large maintenance needs take time and not all of them can be done at once, Davenport has assumed that in Fiscal Year 2026, $2.5 million is assumed to be spent on capital maintenance and beginning in Fiscal Year 2027, $5.5 million is assumed to be spent per year until Fiscal Year 2030. 3. The City uses the Drawdown Line of Credit in years 1-5 to fund immediate deferred maintenance needs. 4. A conservative estimate for interest earnings on the capital/debt reserve fund of 3% is assumed. DAVENPORT&COMPANY July 21,2025 City of Roanoke,Virginia 2 Request-for-Proposal Process ROANOKE • Interim financing will give the City the ability to cash flow/fund the City's Deferred Capital Maintenance needs without over burdening the General Fund in the short run (i.e. maintaining the City's important reserves). — Once the City's sunset of the Meals Tax is contemplated and determined in the future, the City can plan to term-out or pay off the interim financing. • On behalf of the City, on June 18th, 2025, Davenport distributed Requests for Proposals ("RFPs") to local, regional, and national banks to solicit interim financing proposals for the Deferred City Capital Maintenance needs. • On July 9th, 2025, Davenport received proposals via the competitive RFP process. The results of the RFP process are enclosed herein. DAVENPORT&COMPANY July 21,2025 City of Roanoke,Virginia 3 1 1 1 1 1 1 1 I I I I 1 RFP Results ROANOKE ■ The City received nine (9) proposals from banking institutions to finance up to $25 million for the General Obligation Bond Anticipation Note, Series 2025A ("2025A Note"). ■ The nine (9) banks that provided proposals were, in alphabetical order: — Atlantic Union Bank; — First Citizens Bank; — Huntington Bank; — J.P. Morgan; — Pinnacle Financial Partners; — TD Bank; — Truist; — Webster Bank; and, — Wells Fargo. ■ The response(s) in terms of number of banking institutions and rates/terms exceeded our expectations. DAVENPORT&COMPANY July 21,2025 City of Roanoke,Virginia 4 I I I I I I I 1 i I I I I I I ! 1 illr.ri:Ni„„, Recommendation & Additional Considerations ....o► ROANOKE Recommendation • Davenport recommends the City consider moving forward with Atlantic Union Bank's proposal. The rationale is as follows: 1. Favorable Interest Rates Atlantic Union Bank's 3.952% Tax-Exempt 5-year interest rate is well below the planning interest rate used (i.e. 5.00%). 2. Fixed Interest Rates Lock-in an interest rate that is fixed throughout the 5-year period of the financing. 3. Prepayment i- Atlantic Union Bank's proposal allows for prepayment, in whole or in part, at anytime without penalty. 4. Other Considerations .- Atlantic Union Bank's proposal provides the City with the flexibility to choose where and when loan proceeds will be drawn. (i.e., the approach recommended is a "Drawdown" Bond Anticipation Note - Line of Credit.) Additional Considerations 1. Credit Approval r- Atlantic Union Bank's proposal is subject final credit approval and the negotiation of mutually acceptable documentation. DAVENPORT&COMPANY July 21,2025 City of Roanoke,Virginia 5 1 I 1 I 1 I I I I I I I I I I I I 1 LIPP: Next Steps FinancingSchedule ., ROANOKE Date Action City Council Meeting • Davenport presents results of the Direct Bank Loan RFP process for the 2025A Note. Monday, July 21St • City Council considers approval of the 2025A Note and the winning bidder via financing documents provided by Bond Counsel. • Public Hearing regarding the issuance of the 2025A Note. After Monday, July 21st • Davenport will work with City Staff and Bond Counsel to prepare for closing of the 2025A Note. By Tuesday, August 19 • Close on the 2025A Note. Funds in hand. DAVENPORT&COMPANY July 21,2025 City of Roanoke,Virginia 6 1 i i 1 i i i i i i fAEIMN AM M ParlOrNI Municipal Advisor Disclaimer ROANOKE The U.S.Securities and Exchange Commission(the"SEC")has clarified that a broker,dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of underwriting a particular issuance of municipal securities should be subject to municipal advisor registration. Davenport&Company LLC("Davenport")has registered as a municipal advisor with the SEC.As a registered municipal advisor Davenport may provide advice to a municipal entity or obligated person. An obligated person is an entity other than a municipal entity, such as a not for profit corporation, that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support. If and when an issuer engages Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities, Davenport is obligated to evidence such a financial advisory relationship with a written agreement. When acting as a registered municipal advisor Davenport is a fiduciary required by federal law to act in the best interest of a municipal entity without regard to its own financial or other interests. Davenport is not a fiduciary when it acts as a registered investment advisor, when advising an obligated person, or when acting as an underwriter, though it is required to deal fairly with such persons, This material was prepared by public finance,or other non-research personnel of Davenport. This material was not produced by a research analyst,although it may refer to a Davenport research analyst or research report. 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Member NYSE I FINRA I SIPC One James Center,901 East Cary Street,Richmond,VA 23221 01.01.25 HP I KL I DR DAVENPORT&COMPANY July 21,2025 City of Roanoke,Virginia 7 The Roanoke Times I Account Number I Roanoke,'Virginia 6007932 Affidavit of Publication IDate . I- CITY OF ROANOKE-CLERKS OFFICE July 02,,2025 Attn Cecelia Webb 215 CHURCH AVE SW ROOM 456 ROANOKE,VA 24011 LDate Category Description Ad;Size Total Cost 07/10/2025 Legal Notices NOTICE OF PUBLIC HEARING 2 x 0.00 IN Publisher of the Roanoke-Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 07/02/2025 The First insertion being given ... 07/02/2025 Newspaper reference: 0001530976 • Billing Representative • Sworn to and subscribed before me this 2nd Day of July 2025 Notary Pu ellyAnn.Johnson OTARY PUBLIC State of Virginia Com nwealth of Virginia County of Hanover Registration No.8004299 My Commission expires My Comm.Exp.March 31,2026 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU City of Roanoke Request for Public Comment I Notice of Public Hearing 2025-2029 5-Year Consolidated Plan and 2025-2026 Annual Plan Effective Thursday,July 3,2025,the City of Roanoke(City)will open a 30-day public comment period seeking public input and comments from residents and stakeholders of the City related to the proposed uses of U.S.Department of Housing and Urban Development(HUD)entitlement funds for eligible activities to be undertaken by the City during the period covered in the City's proposed HUD 2025-2029 5-Year Consolidated Plan(the"Consolidated Plan")for the period commencing July 1,2025,through June 30,2029,and the City's HUD 2025-2026 Annual Plan for the fiscal year commencing July 1,2025 through June 30,2026,including the HUD funds budget(the"Annual Plan").Such entitlement funds consist of HUD Community Development Block Grant(COBS),HOME Investment Partnership Program(HOME)and Emergency Solutions Grant(ESG)funds.The Consolidated Plan is designed to help the City assess its affordable housing and community development needs and market conditions,and to make data-driven,place-based investment decisions.Annual Plans to the Consolidated Plan are adopted by the City each year to address the priority needs and specific goals identified in the Consolidated Plan. Comments on the Consolidated Plan and the Annual Plan may be made by citizens and other Interested stakeholders by phone,email,mail or in person.Interested parties are not required to give identifying information when submitting comments for the Consolidated Plan or the Annual Plan. The 30-day public comment period will conclude on Monday August 4,2025,at 5:00 p.m.Public comments must be received no later than 5:00 PM,Monday,August 4,2025. Pursuant to 24 CFR 91.105,notice is also hereby given that on Monday,July 21,2025,at 7:00 p.m., or as soon thereafter as the matter may be heard,the City Council of Roanoke,Virginia,will meet in the City Council Chamber,4th Floor,Noel C.Taylor Municipal Building,215 Church Avenue,S.W., Roanoke,Virginia,for the purpose of holding a public hearing to receive public input on the City's proposed Consolidated Plan and Annual Plan.All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed plans.Written comments of interested persons will be received by the City Clerk at any time prior to the hearing.City Council will vote to —__�_ _ _,__ - - - approve-the-proposed-Consolidated-Plarrand-Annuat-Plan-aty's-regulariy-schedulecl-meetingto-be - held on Monday,August 4,2025. Complete copies of the HUD 2025-2029 5-Year Consolidated Plan, which includes:the 2025-2026 Annual Plan and HUD Funds budget,are available for public inspection beginning Thursday, July 3,2025,at the City Clerk's Office,Room 456 South,Noel C.Taylor Municipal Building,215 Church Avenue S.W.,Roanoke;the HUD Community Resources Division Office,Room 305 North,Noel C. Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke;City Library Main Branch at 706 S. Jefferson Street S.W.,Roanoke;and the RoanokeRedevelopment and Housing Authority,2624 Salem Turnpike,N.W,Roanoke.The proposed Consolidated Plan and Annual Plan are also available or)the City's website at www.roanokeva.gov. The Recommended 2025-2026 HUD Funds Budget is as follows: REVENUE: .. ESTIMATED REVENUES: CDBG 2025-2026 Entitlement Grant $1,805,116.00 CDBG Prior Years Carry-over and Program Income $3,529,197.00 HOME 2025-2026 Entitlement Grant $576,593.62 HOME Prior Years Carry-over and Program Income $130,330.00 ESG 2025-2026 Entitlement Grant $159,190.00 FS(, Prior Year Carrv-over $14,773.00 TOTAL ESTIMATED REVENUE 56,215,199.62 RECOMMENDED EXPENDITURES: Parks-Washington Park $750,000 Public Works-Sidewalks $500,000 Adult Detention Center-Maintenance $250,000 Parks Projects from FY2027 $550,000 Housing Rehabilitation $690,180 CDBG Affordable Housing/Homeownership $154,840.50 HOME Affordable Housing/Homeownership $518,934.26 Parks-Fallon Park Soccer Fields $250,000 Public Safety $250,000 Acquisition of Foreclosures $300;000 Planning and Administration $429,672.56 TOTAL RECOMMENDED EXPENDITURES 54,643,627.32 All who desire to speak at the public hearing should contact the City Clerk's office at(540)853-2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Monday,July 21,2025.For further information about the meeting or to comment on or to inquire about the Recommended 2025-2029 HUD 5-Year Consolidated Plan or the 2025-2026 Annual Plan and HUD Funds Budget,contact the City of Roanoke Department of Planning,Building, and Development at 540-853-1730. Citizens wishing to address City Council must register with the City Clerk's Office by emailing clerk®roanokeva.gov or by calling at(540)853-2541,before 12:00 PM.On Thursday,July 3,2025. The City of Roanoke provides Interpretation at no cost for all public meetings,upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling (540)853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas cifas publicas,previa solicitud. Si usted desea solicitor un Interprete,haganoslo saber con al menus 24 horas de antelacien por Ilamar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kuplga simu (540)853-1283. .,14,1%;4d4O)1:''i'13453.s�!SSa: Given under my hand this 2'day of July,2025. - Cecelia F.McCoy City Clerk City of Roanoke Request for Public Comment I Notice of Public Hearing 2025-2029 5-Year Consolidated Plan and 2025-2026 Annual Plan Effective Thursday, July 3, 2025, the City of Roanoke (City) will open a 30-day public comment period seeking public input and comments from residents and stakeholders of the City related to the proposed uses of U.S. Department of Housing and Urban Development (HUD) entitlement funds for eligible activities to be undertaken by the City during the period covered in the City's proposed HUD 2025-2029 5-Year Consolidated Plan (the "Consolidated Plan") for the period commencing July 1, 2025, through June 30, 2029, and the City's HUD 2025-2026 Annual Plan for the fiscal year commencing July 1, 2025 through June 30, 2026, including the HUD funds budget (the "Annual Plan"). Such entitlement funds consist of HUD Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant (ESG) funds. The Consolidated Plan is designed to help the City assess its affordable housing and community development needs and market conditions, and to make data- driven, place-based investment decisions. Annual Plans to the Consolidated Plan are adopted by the City each year to address the priority needs and specific goals identified in the Consolidated Plan. Comments on the Consolidated Plan and the Annual Plan may be made by citizens and other interested stakeholders by phone, email, mail or in person. Interested parties are not required to give identifying information when submitting comments for the Consolidated Plan or the Annual Plan. The 30-day public comment period will conclude on Monday August 4, 2025, at 5:00 p.m. Public comments must be received no later than 5:00 PM, Monday, August 4, 2025. Pursuant to 24 CFR 91.105, notice is also hereby given that on Monday, July 21, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard,the City Council of Roanoke,Virginia, will meet in the City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing to receive public input on the City's proposed Consolidated Plan and Annual Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed plans. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. City Council will vote to approve the proposed Consolidated Plan and Annual Plan at its regularly scheduled meeting to be held on Monday, August 4, 2025. Complete copies of the HUD 2025-2029 5-Year Consolidated Plan,which includes the 2025-2026 Annual Plan and HUD Funds budget, are available for public inspection beginning Thursday, July 3, 2025, at the City Clerk's Office, Room 456 South, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke; the HUD Community Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke; City Library Main Branch at 706 S. Jefferson Street S.W., Roanoke; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W, Roanoke. The proposed Consolidated Plan and Annual Plan are also available on the City's website at www.roanokeva.gov. The Recommended 2025-2026 HUD Funds Budget is as follows: REVENUE: ESTIMATED REVENUES: CDBG 2025-2026 Entitlement Grant $1,805,116.00 CDBG Prior Years Carry-over and Program Income $3,529,197.00 HOME 2025-2026 Entitlement Grant $576,593.62 HOME Prior Years Carry-over and Program Income $130,330.00 ESG 2025-2026 Entitlement Grant $159,190.00 ESG Prior Year Carry-over $14,773.00 TOTAL ESTIMATED REVENUE $6,215,199.62 RECOMMENDED EXPENDITURES: Parks—Washington Park $750,000 Public Works- Sidewalks $500,000 Adult Detention Center-Maintenance $250,000 Parks Projects from FY2027 $550,000 Housing Rehabilitation $690,180 CDBG Affordable Housing/Homeownership $154,840.50 HOME Affordable Housing/Homeownership $518,934.26 Parks—Fallon Park Soccer Fields $250,000 Public Safety $250,000 Acquisition of Foreclosures $300,000 Planning and Administration $429,672.56 TOTAL RECOMMENDED EXPENDITURES $4,643,627.32 All who desire to speak at the public hearing should contact the City Clerk's office at (540) 853- 2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Monday, July 21, 2025. For further information about the meeting or to comment on or to inquire about the Recommended 2025-2029 HUD 5-Year Consolidated Plan or the 2025-2026 Annual Plan and HUD Funds Budget, contact the City of Roanoke Department of Planning, Building, and Development at 540-853-1730. Citizens wishing to address City Council must register with the City Clerk's Office by emailing clerk@roanokeva.gov or by calling at (540) 853-2541, before 12:00 PM. On Thursday, July 3, 2025. The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. }SI, .1 j-11 Ls° Jliul L.s"1 C j1-'1? aike ail j�L cs-4_3A= �,1.4 'Lab (sIy, u-I.s&J-1 S.s3.9J U) 540( 1283-853 c.)3'. 24 Jsl v 13.1 Given under my hand this 2nd day of July, 2025. Cecelia F. McCoy City Clerk iCARDINAL NEWS sEaw NG sOUTXw[sT PNO sOUi XsIOE waGINIP See Proof on Next Page AFFIDAVIT OF PUBLICATION Cardinal News P.O. Box 4455, Roanoke,VA 24015 (540) 467-2189 State of Florida, County of Orange, ss: I, Anjana Bhadoriya, of lawful age, being duly sworn upon oath depose and say that I am an agent of Column Software, PBC, duly appointed and authorized agent of the Publisher of Cardinal News, a publication that is a "legal newspaper"as that term is defined in 8.01-324 of the Code of Virginia, and authorized as such by Order of the Circuit Court, that the full text of the attached notice was published in said publication and also at www.publicnoticevirginia.com, which is a searchable statewide repository of such notices, on the following dates. Publication Dates: Jul 9, 2025 • Jul 14, 2025 Notice ID: wW6GcsaQIN1gSm8cr7jS Notice Name: NPH-2025 Bonds-Capital Improvement Publication Fee: $235.00 Amjana 8t adorfya Agent PAMELA BAEZ Poe � ,A\ '��% Nota y Public-State of Florida VERIFICATION A: IIIIII c Ccmmission#HH 186700 i�/�- y� \��� E o Kpires on October 14,2025 State of Florida ""%uwo"" County of Orange Signed or attested before me on this: 07/14/2025 1►A , Notary Public Notarized remotely online using communication technology via Proof. NPH-2025 Bonds-Capital Improvement I Page 1 of 3 • NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN,pursuant to Section 15.2-2606.A of the Code of Virginia (1950),as amended,that the Council of the City of Roanoke,Virginia(the°City"),will hold a public hearing on Monday,July 21,2025,at 7:00 P.M.,local time,or as soon thereafter as the matter may be heard,in the Council.Chamber,Fourth Floor,Noel C.Taylor Mu- nicipal Building,215 Church Avenue,S.W.,Roanoke,Virginia 24011,with respect to the proposed adoption by the Council of a Resolution authorizing the City to contract a debt in the form of a Bond Anticipation Note or Line of Credit(the'Bonds")of the City in a principal amount not to exceed$25,000,000 for the purpose of providing net proceeds of sale(after taking into account costs of issuance,underwriting compensation and original issue discount)to pay the costs of the acquisition,construction,reconstruction,improve- ment.extension,enlargement,equipping, rehabilitation and repair of various deferred maintenance and public improvement projects-of and for-the City(including related de- sign and architectural and engineering services)for the purposes and in the approximate amounts set forth below(collectively,the Projects");provided that,if any purpose set forth below shall require less than the entire respective amount so set forth,the differ- ence may be applied to any of the other purposes so set forth;and provided further that, net proceeds constituting original issue premium,if any,will be allocated to the projects below in such amount as shall be determined by the City. Categories of Projects Estimated Costs Elevators with immediate needs $ 4,300,000 HVAC including chillers,air handlers, split systems and roof top units 14.315,000 Electrical replacement or upgrades of arrays 1,800,000 Boilers 1 t85,00,0 Total $21,600,000 The Resolution will authorize the City to issue its general obligation public improvement bond anticipation notes of the City in a maximum amount not to exceed$25,000,000 in order to provide short-term financing for the,Projects in anticipation of the issuance of the Bonds andto reduce the annual debt service requirements of the City. All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed Resolution and the proposed Bonds,both orally and in writing.Should written comments be presented,three copies should be made available to the undersigned at or before the public hearirig. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office at(540)853-2541,by Thursday,July 17,2025. The full text of the proposed Resolution is on file in the office of the City Clerk,Noel C.Taylor Municipal Building,Room 456,215 Church Avenue,S.W., Roanoke,Virginia 24011. The City of Roanoke provides interpretation at no cost for all public meetings,upon re- quest. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretation sin costa por todas cites publicas, previa solicitud.Si usted desea solicitor un interprete,haganoslo saber con al menos 24 horas de antelacion por Ilamar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bile malipo katika mikutano yote ya umma, inapoombwa.iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. NPH-2025 Bonds-Capital Improvement I Page 2 of 3 24 853-1283(540) Dated: July 9,2025. CECELIA F.MCCOY,CMC City Clerk City of Roanoke,Virginia NPH-2025 Bonds-Capital Improvement I Page 3 of 3 City Of Roanoke,Clerks Office Attn: Cecelia McCoy 215 Church Ave. SW,Rm 456 The RO t BUNE ,LLC Roanoke, VA. 24011-1536 2318 Melrose Ave.,NW Roanoke,VA 24017, , 540-343-0326•Fax 343-7366 Date 07/11/2025 Inv.#C-16445 Making and Recording Black History Since 1939 • Caption Dates 2025 Runs Size Size I/O Number °' ` Net Rate ' Net Total City of Roanoke-Request 07/03/2025 I I 4 col.x 21.5" 82.0" I - I $10.50 I $861.00 for Public Comment al,10 reek $861.00 i a e:Due'' Any questions in reference to this invoice contact ° Stan Hale 343-0326.' - Net 30 Days - •lease return one copy of invoice'ikith payment orxlncltf (9 ct Olive k within 30 days." Thanks!! City of Roanoke Request for Public Comment I Notice of Public Hearing 2025-2029 5-Year Consolidated Plan and 2025-2026 Annual Plan Effective Thursday, July 3, 2025, the City of Roanoke (City) will open a 30-day public comment period seeking public input and comments from residents and stakeholders of the City related to the proposed uses of U.S. Department of Housing and Urban Development (HUD) entitlement funds for eligible activities to be undertaken by the City during the period covered in the City's proposed HUD 2025-2029 5-Year Consolidated Plan (the "Consolidated Plan") for the period commencing July 1, 2025, through June 30, 2029, and the City's HUD 2025-2026 Annual Plan for the fiscal year commencing July 1, 2025 through June 30, 2026, including the HUD funds budget (the "Annual Plan"). Such entitlement funds consist of HUD Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant (ESG) funds. The Consolidated Plan is designed to help the City assess its affordable housing and community development needs and market conditions, and to make data- driven, place-based investment decisions. Annual Plans to the Consolidated Plan are adopted by the City each year to address the priority needs and specific goals identified in the Consolidated Plan. Comments on the Consolidated Plan and the Annual Plan may be made by citizens and other interested stakeholders by phone, email, mail or in person. Interested parties are not required to give identifying information when submitting comments for the Consolidated Plan or the Annual Plan. The 30-day public comment period will conclude on Monday August 4, 2025, at 5:00 p.m. Public comments must be received no later than 5:00 PM, Monday, August 4, 2025. Pursuant to 24 CFR 91.105, notice is also hereby given that on Monday, July 21, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard,the City Council of Roanoke,Virginia, will meet in the City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing to receive public input on the City's proposed Consolidated Plan and Annual Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed plans. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. City Council will vote to approve the proposed Consolidated Plan and Annual Plan at its regularly scheduled meeting to be held on Monday, August 4, 2025. Complete copies of the HUD 2025-2029 5-Year Consolidated Plan,which includes the 2025-2026 Annual Plan and HUD Funds budget, are available for public inspection beginning Thursday,July 3, 2025, at the City Clerk's Office, Room 456 South, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke; the HUD Community Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke; City Library Main Branch at 706.S. Jefferson Street S.W., Roanoke; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W, Roanoke. The proposed Consolidated Plan and Annual Plan are also available on the City's website at www.roanokeva.gov. The Recommended 2025-2026 HUD Funds Budget is as follows: TOTAL RECOMMENDED EXPENDITURES $4,643,627.32 All who desire to speak at the public hearing should contact the City Clerk's office at (540) 853- 2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Monday, July 21, 2025. For further information about the meeting or to comment on or to inquire about the Recommended 2025-2029 HUD 5-Year Consolidated Plan or the 2025-2026 Annual Plan and HUD Funds Budget, contact the City of Roanoke Department of Planning, Building, and Development at 540-853-1730. Citizens wishing to address City Council must register with the City Clerk's Office by emailing clerk@a,roanokeva.gov or by calling at (540) 853-2541, before 12:00 PM. On Thursday, July 3, 2025. The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853-1283. }SI �,IiS �.O ,Liiil ,-) (-4.?.5a a.a�ya a&1 L4 4-at C,IJya c�,, 5�J� ��9� J-1 S93s.J L.) 540( 1283-853 v o,1-4.1 c c9?.)'_31 c1V��24 Lrs.1 y,l vhy Given under my hand this 2nd day of July, 2025. Cecelia F. McCoy City Clerk