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HomeMy WebLinkAboutCouncil Actions 08-04-25 NASH 43239-080425 City of Roanoke, Virginia ROANOKE CITY COUNCIL WW ECONOMIC DEVELOPMENT AUTHORITY August 4, 2025 ROANOKE 9:00 AM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. All Present. • City Council • Economic Development Authority - 011ie Howie and Anita Reed were absent. WELCOME AND OPENING REMARKS. ITEMS FOR DISCUSSION/COMMENTS BY THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY. RECESSED/ADJOURNED -9:40 am AT 9:48 AM, THE COUNCIL MEETING RECONVENED TO CONSIDER THE FOLLOWING ITEMS FOR ACTION: A communication from Mayor Joseph L. Cobb requesting that the Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by the Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (7-0) Fair Housing Board Human Services Advisory Parks and Recreation Advisory Board Roanoke Neighborhood Advocates Board of Zoning Appeals Gun Violence Prevention Commission Building and Fire Code Board of Appeals Roanoke Arts Commission Roanoke Redevelopment and Housing Authority Architectural Review Board. Roanoke Civic Center Commission Roanoke Public Library Board Towing Advisory Board A communication from the City Attorney requesting that the City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made-of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711 (A)(5), Code of Virginia, (1950), as amended. (7-0) A communication from the City Attorney requesting that Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. (7-0) A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. (7-0) Items Listed on the 2:00 pm City Council Docket Requiring Discussion/Clarification and Additions/Deletions to the 2:00 pm Agenda. None. Topics For Discussion by the Mayor and Members of City Council. None. Briefings: Proposed Code Amendment, Article VIII, Cigarette Tax, Chapter 32, Taxation - 10 minutes Proposed City Code Amendment, Division IV, Hybrid Canines, Sections 6-55-57, Article II, Chapter 6, Animals and Fowl - 10 minutes Hope and Home Homeless Taskforce - 15 minutes. AT 10:31 AM, THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. City of.Roanoke, Virginia CITY COUNCIL II&� 2:00. Pm City Council Chamber ROAN O KE 215 Church Avenue, SW 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by The Reverend Terry Kemp, Associate Pastor and Ministries Director, Fort Chiswell Church of God. The Pledge of Allegiance to the Flag of the United.States of America will be led by.Mayor Joseph L. Cobb. Welcome: .. ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS:- Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin with the Council Members providing "shout-outs" or announcing community events recently attended. The Council Members made the following announcements: Council Member Nash "shouted-out" the National Night Out events and event planners and the Melrose Plaza grand opening. He encouraged everyone to visit the plaza. Council Member Volosin "shouted-out" the Melrose Plaza and Richmond Vincent, Chief Executive Officer, Goodwill Industries of the Valleys, Inc. Council Member Powers "shouted-out" the State of Virginia no tax weekend and the Walmart Pack the Bus school supply event. Vice-Mayor McGuire acknowledged the Roanoke Arts Commission and the latest edition of the arts booklet. . Council Member Sanchez-Jones recognized the renovations in the Council Chamber, Dr. Lydia Patton's insight and the City Clerk's Office staff for clearing the room. Council Member Hagen "shouted-out"Vice-Mayor McGuire's river and greenway cleanup over the past weekend. : Mayor Cobb "shouted-out" all the great work in the community and - acknowledged J.D. Sutphin, owner, Six and Sky, who brought Roanoke Comic Con to the City of Roanoke. He pointed out that he met television legends Tony Danza,-Morgan Fairchild and Tim Daly. Recognition of the Roanoke Chapter NAACP Youth ACT-SO Program Participants. Dr. Brenda Hale, President and Sheila Herron, Chair, Roanoke Chapter NAACP recognized the Youth ACT-SO program participants. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time-as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as he may deem appropriate. Jan Keiser appeared before the Council and spoke with regard to hybrid canines and possible zoning amendments. Anthony Stavola appeared before the Council and spoke with regard to possible zoning amendments and parking. Lawrence Morgan appeared before the Council and spoke with regard to readdressing zoning changes. Barbara Duerk appeared before the Council and spoke with regard to keys that unlock doors in the City and the citizens' choice art exhibit. Freeda Cathcart appeared before the Council and spoke with regard to the climate emergency and land destroyed for potential development. Om Patel appeared before the Council and spoke regarding zoning amendments and referenced the Strong Towns Roanoke Group and invited the Council to their next meeting on August 14 at the Twisted Track. Michael Gembola appeared before the Council and spoke regarding possible zoning amendments and urged the Council to keep what was in place. Garrett Robinson appeared before the Council and spoke regarding possible zoning amendments and said he-was in favor of current changes adopted last year. Alison Blanton appeared before the Council on behalf of the Roanoke Valley Preservation Foundation in support of Council Member Hagen's Initiative and expressed concern about proposed density and neighborhood assets. Dianne Zeigler appeared before the Council and spoke regarding possible new development, and requested that neighbors be allowed to provide comment on changes to properties. Duane Howard appeared before the Council and addressed the sound system in the Council Chamber as deplorable and noted that wolf dogs should not be allowed in the City of Roanoke. • Dr. Essie Manns appeared before the Council and expressed concern about damage to her property at 1826 10th Street due to a construction project by the Virginia Department of Transportation. David Bowers appeared before the Council and spoke regarding Council member Hagen's initiative and campaign promise. Adele Carliss appeared before the Council and spoke with regard to Council Member Hagen's initiative and expressed gratitude that he wanted to change the current zoning amendments. 4. CONSENT AGENDA: APPROVED (7-0) C-1. Minutes of the regular meeting of City Council held on Monday; July 21, 2025. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. Request for a public hearing to be held on Monday, August 18, 2025, at 7:00 p.m., or at such time as the matter may be heard,or at such other date and time as determined by the City Manager, to consider the lease of parcels for parking to the YMCA of the Roanoke Valley, Inc., located at 425 Church Avenue, S.W. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Clerk advising of the resignation of David Parr, Jr., as a member of Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: None. 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER 1. City Manager: Briefings: June, 2025 Monthly Financial Report- 15 minutes. Annual Arts and Culture Briefing and FY 2026 Public Art Workplan - 15 minutes: ITEMS RECOMMENDED FOR ACTION: • • a. Approval for Acquisition of Real Property Parcels Along Tinker Creek. Adopted Ordinance No. 43239-080425. (7-0) b. Acceptance and Appropriation of additional funds for the FY 2025 Greater Roanoke& NRV Small Business Development Center. Adopted Ordinance No. 43240-080425. (7-0) c. Acceptance and Appropriation of Grant Funds for City Market Awnings from Virginia Department of Agriculture and Consumer Services. Adopted Ordinance No. 43241-080425. (7-0) d. Approval of the HUD 2025-2029 5-year Consolidated Plan and 2025- 2026 Annual Plan. Adopted Resolution No. 43242-080425. (7-0) • e. Acceptance and Appropriation of the Roanoke FY26 Safer Communities Program Grant. Adopted Ordinance No. 43243-080425. (7-0) f. Approval of the recommended financial entity for Line of Credit debt facility for deferred maintenance capital projects. Adopted Resolution No. 43244-080425. (7-0) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: I want to take just a..moment to offer a sincere thank you, and to shine a light on some outstanding work that's taken place quietly, but powerfully, behind the scenes over the past two weeks! If you've stepped into the Council Chambers today and thought, "This looks fantastic," you're not alone. What you're seeing is the result of an extraordinary team effort, and it deserves recognition. To our General Services team, especially Facilities & Custodial Services, you truly led the charge in transforming the City Council Chambers. You coordinated across departments, managed vendors and contractors, and kept an ambitious timeline on track. Fourteen days may sound short, but we know the planning and preparation behind this transformation began well before that. From finding a new home for the old seating, to carpet removal, flooring abatement, painting, installing new floors and seating, upgrading the audio system, and making sure everything was seamlessly connected to RVTV, it was a tremendous lift. And yet, everything came together, on time, and with care. So, if you played a role in this effort, whether you're part of Facilities & Custodial Services, another City division or department, or one of our contractor partners. On behalf of the Administration, thank you. Your professionalism, teamwork, and dedication to this space are clearly visible, and your service to the City of Roanoke is deeply appreciated. 2. CITY ATTORNEY: None. 3. DIRECTOR OF REAL ESTATE VALUATION: None. 8. REPORTS OF COMMITTEES: 1. A report of the Economic Development Authority recommending the issuance of revenue bonds, not to exceed $40 million, for Virginia Lutheran Homes, Inc., in connection with the expansion of Brandon Oaks located at 3804 Brandon Avenue, Michael W.S. Lockaby, Counsel to the Economic Development Authority. Adopted Resolution No. 43245-080425. (7-0) 2. Comments on certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. None. 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. • Council Member Initiative - "Creation of Business Operating Fee for Vape- Only Retailers" - Presented by Council Member Nash • Council Member Initiative - "Repeal and/or Amending of Ordinance Nos. 42902-031824 and 43049-091624" - Presented by Council Member Hagen 2. Vacancies on certain authorities, boards, commissions and committees appointed by the Council. Appointed Rachel McKinley as a member of the Human Services Advisory Board to replace William Bestpitch for a four-year term of office, commencing December 1, 2025, and ending November 30, 2029. Appointed Dawn Mullins as a member of the Board of Trustees, City of Roanoke Pension Plan to fill the unexpired term of office of Jackie Clewis ending June 30, 2026. Appointed Wesley Cook as a member of the Human Services Advisory Board to replace Bradley Stephens for a term of office ending November 30, 2028. Reappointed Sandra Vincent as a member of the Roanoke Civic Center Commission for a three-year term of office, commencing October 1, 2025, and ending September 30, 2028. Reappointed Rachel Hale as a member of the Roanoke Neighborhood Advocates for a three-year term of office, commencing October 1, 2025, and ending September 30, 2028. Appointed Anthony Jennings as a member of the Roanoke Redevelopment and Housing Authority for a four-year term office, commencing September 1, 2025, and ending August 31, 2029. Reappointed Lee Graves, Jr., as a member of the Towing Advisory Board for a three-year term of office, commencing November 1, 2025, and ending October 31, 2028. 12. RECESSED FOR CONTINUATION OF CLOSED MEETING - 5:06 P.M. 13. RECONVENED - 6:18 P.M. Certification of Closed Meeting. (7-0) 14. ADJOURNED - 6:21 P.M. CITY OF ROANOKE ep 1 OFFICE OF THE MAYOR 215 Church Avenue S.W., Suite 452 F,. ` Roanoke,Virginia 24011-1536 Telephone: (540)853-2444 ' rN Fax:(540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV JOSEPH L.COBB Mayor August 4, 2025 The Honorable Vice-Mayor McGuire and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor McGuire and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies can be found online at www.roanokeva.gov/citycouncil. incerely, • •t Joseph L. Cobb Mayor JLC:ctw 11,417011;. ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that the City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Sec. 2.2- 3711 (A)(5), Code of Virginia, (1950), as amended. The City Attorney requests that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711 (A)(5), Code of Virginia, (1950), as amended. Timothy Spencer, City Attorney ROAN O KE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property, where discussion in an open.meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. This is to request that City Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. Timothy Spencer, City Attorney ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: _ A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. This is to request that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Sec. 2.2- 3711 (A)(8), Code of Virginia, (1950), as amended. Timothy Spencer, City Attorney grAlWilimi'm ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. This is to request that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. .J Timothy Spencer, City Attorney CITY ATTORNEY COUNCIL MEMO CODE AMENDMENT Date: August 4, 2025 From: Timothy R. Spencer, City Attorney David L. Collins, Deputy City Attorney To: Mayor Cobb, Vice-Mayor McGuire and Members of City Council Re: Proposed City Code Amendment, Sections 32-188, Definitions, 32-189, General Powers of the Director of Finance, 32-191, Method of payment; appointment of agents to affix stamps, 32-192, Preparation and sale of stamps generally, 32-193, General duties of dealers, agents and sellers with respect to stamps, 32-195, Cancellation of stamps, 32-196, Redemption of stamps, refund for destroyed stamps, 32-197, Dealer's and seller's records generally, 32-198, Examination of books, records, 32-199, Seizure of unstamped cigarettes, 32-200, Administration of oaths, examination of witnesses, etc., for enforcement of article, 32-203, Same-Prohibited acts enumerated, Article VIII, Cigarette Tax, Chapter 32, Taxation Article VIII, Cigarette Tax, Chapter 32, Taxation, of the City Code contains the City of Roanoke's cigarette tax ordinance. Among other items, this ordinance provide for the administration of the cigarette tax. The Commissioner of Revenue currently provides for the enforcement and oversight of this tax. Previously, these duties were the responsibility of the Director of Finance. At the request of the Commissioner of the Revenue, I recommend City Council consider amending the aforementioned City Code provisions in Article VIII of Chapter 32 of the City Code to remove reference to the Director of Finance performing these duties and add references to these duties being performed by the Commissioner of Revenue, to reflect current practice. A copy of the proposed ordinance amending Article VIII, Cigarette Tax, of Chapter 32, Taxation as stated above is attached to this memo. If City Council has no concerns,this matter will be placed on City Council's August 18, 2025, agenda for consideration for adoption. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Sections 32-188,Definitions, 32-189,General Powers of the Director of Finance, 32-191, Method of payment; appointment of agents to affix stamps, 32-192, Preparation and sale of stamps generally, 32-193, General duties of dealers, agents and sellers with respect to stamps, 32-195, Cancellation of stamps, 32-196, Redemption of stamps, refund for destroyed stamps,32-197,Dealer's and seller's records generally, 32-198, Examination of books, records, 32-199, Seizure of unstamped cigarettes, 32-200, Administration of oaths, examination of witnesses, etc., for enforcement of article, 32-203, Same-Prohibited acts enumerated, of Article VIII,Cigarette Tax,Chapter 32,Taxation,Code of the City of Roanoke(1979)as amended, to transfer responsibilities for administration and enforcement of the cigarette tax currently held by the Director of Finance to the Commissioner of the Revenue; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 32-188,Definitions, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-188. Definitions. The following words and phrases,when used in this article,shall have the following respective meanings, except where the context clearly indicates a different meaning: Agent.The word"agent" shall mean and include every local dealer and other person who shall be authorized by the director of finance commissioner of the revenue to purchase and affix stamps to packages of cigarettes under the provisions of this article. * * * Stamp. The word "stamp" shall mean the small gummed piece of paper or decalcomania to be sold by the treasurer and to be affixed by an agent to every package of cigarettes sold at retail in the city. It shall also denote any insignia or symbol printed by a meter machine upon any such package under the authorization of the director of finance commissioner of the revenue. 2. Section 32-189, General Powers of the Director of Finance,Article VIII, Cigarette Tax, Chapter 32, Taxation. Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-189. General Powers of the commissioner of the revenue under article. In addition to the powers granted to him in other sections of this article,the director of finance commissioner of the revenue is hereby authorized and empowered to prescribe, adopt, promulgate and enforce rules and regulations relating to the delegation of any of his powers granted by this article to his representatives; and any other matter pertaining to the administration and enforcement of the provisions of this article. 3. Section 32-191, Method ofpayment; appointment of agents to affix stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-191. - Method of payment; appointment of agents to affix stamps. (a) The tax imposed by this chapter shall be paid by a local dealer or other agent affixing a stamp or stamps, or causing a stamp or stamps to be affixed, to each and every package of cigarettes in the manner and at the time or times provided for in this article. Every dealer in the city shall have the right to buy and affix such stamps as an agent, and the director of fm ce commissioner of the revenue may appoint, in addition to local dealers, such other persons as agents for the purpose of buying and affixing stamps as he may deem necessary. Every agent shall at all times have the right to appoint a person in his employ to affix the stamps to any cigarettes under the agent's control. (b) The director of finance commissioner of the revenue is hereby authorized and empowered to prescribe the method to be employed and the conditions to be observed in the use of meter machines for printing upon packages of cigarettes insignia to represent the payment of the tax imposed by this article. 4. Section 32-192,Preparation and sale of stamps generally, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-192. - Preparation and sale of stamps generally. For the purpose of making the stamps referred to in section 32-191 available for use by local dealers and other agents, the director of finance commissioner of the revenue shall prescribe, prepare and furnish to the treasurer, and the treasurer shall sell, stamps of such denominations and quantities as may be necessary for the payment of the tax imposed by this article.The director of finance commissioner of the revenue may, from time to time and as often as he deems advisable,provide for the issuance and exclusive use of stamps of a new design and forbid the use of stamps of any other design and he may make and carry into effect such reasonable rules and regulations relating to the preparation, furnishing and sale of stamps as he may deem necessary. 5. Section 32-193, General duties of dealers, agents and sellers with respect to stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is amended and reordained to read and provide as follows: Sec. 32-193. - General duties of dealers, agents and sellers with respect to stamps. (c) If a seller, who is not also an agent, shall obtain or acquire possession of unstamped or improperly stamped cigarettes from any person other than a local dealer, the seller shall forthwith notify the director of finance commissioner of the revenue of such fact and the direct,,.of fnanee commissioner of the revenue shall thereupon designate an agent to affix the proper stamps to such cigarettes,the funds required to purchase such stamps at face value to be advanced to such agent by such seller. The agent so designated shall thereupon affix the appropriate stamps at such agent's place of business. 6. Section 32-195, Cancellation of stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby and reordained to read and provide as follows: Sec. 32-195. - Cancellation of stamps. (a) The directei=-eHt.ilaitee commissioner of the revenue is hereby authorized to prescribe, adopt,promulgate and enforce rules and regulations relating to the method and means to be used in the cancellation of stamps provided for in this article. (b) In the event that the director of finance commissioner of the revenue shall promulgate rules and regulations so requiring, every local dealer, agent or seller is hereby required, and it shall be his duty, to cancel all stamps upon all packages of cigarettes in his possession in accordance with such rules and regulations. 7. Section 32-196, Redemption of stamps, refund for destroyed stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) is hereby amended and reordained to read and provide as follows: Sec. 32-196. - Redemption of stamps; refund for destroyed stamps. The director of finance commissioner of the revenue is hereby empowered to make and carry into effect such reasonable rules and regulations relating to the redemption of stamps provided for by this article as he may deem necessary. The purchase price of all such stamps that are returned to the city treasurer for redemption, or that have been destroyed, shall be refunded without deduction of penalties or additional fees, upon verification by the director of finance commissioner of the revenue or city treasurer that such stamps have been returned to the city treasurer or destroyed. 8. Section 32-197, Dealer's and seller's records generally, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-197. - Dealer's and seller's records generally. It shall be the duty of every local dealer and seller to maintain and to keep, for a period of three (3) years, such records of cigarettes received and sold by him as may be required by the commissioner of the revenue, to make all such records available for examination in the city by the director of finance, the com issi ner commissioner of the revenue or the license inspector upon demand, and to make available the means, facilities and opportunity for making such examination at all reasonable times.Any person who fails or refuses to keep and preserve the records as herein required shall be guilty of a Class 2 misdemeanor. 9. Section 32-198, Examination of books,records, etc, Article VIII, Cigarette Tax, Chapter 32,Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-198. - Examination of books,records, etc. The director of finance, the commissioner commissioner of the revenue and the license inspector are hereby authorized and empowered to examine books,records, invoices,papers and any and all cigarettes in and upon any premises where the same are placed, stored, sold, offered for sale or displayed for sale by a seller. 10. Sec. 32-199, Seizure of unstamped cigarettes, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-199. - Seizure of unstamped cigarettes. In the event the director o nce,the commissioner commissioner of the revenue or the license inspector discovers any cigarettes which are subject to the tax imposed under the provisions of this article,but upon which such tax has not been paid and upon which stamps have not been affixed or evidence of payment shown thereon by the printed markings of a meter machine in compliance with the provisions of this article, such officers, or any of them, are hereby authorized and empowered to seize and take possession forthwith of such cigarettes, which shall thereupon be deemed to be forfeited to the city. The director of finance or his designee("director")commissioner of the revenue or their duly authorized deputy shall, after providing notice of such seizure to the known holders of property interests in such property and waiting the required length of time for an appeal as further set forth in this section,destroy any seized cigarettes or other property used in the furtherance of any illegal evasion of the tax. Such seizure shall not be deemed to relieve any person from any of the penalties provided in this article. Cigarettes that are acquired, held, owned, possessed, sold or distributed in violation of this article shall be deemed contraband and shall be subject to seizure, forfeiture,and destruction. Such cigarettes shall be deemed contraband whether or not the violation of this chapter is with knowledge. Any such notice of seizure shall include procedures for an administrative hearing for return of such property seized, in addition to any affirmative defenses set forth in this section which may be asserted. Such hearing shall be requested from the director commissioner of the revenue within ten(10) days of the notice of seizure, and shall set forth the reasons why said cigarettes or other property should be returned. Within ten (10) days after receipt of a hearing request, the director commissioner of the revenue shall review the appeal request and shall notify the petitioner via certified mail of a date, time and place for the informal presentation of evidence at a hearing or request further evidence, to be within fifteen(15) days of the date such notification is mailed. Any request for a hearing shall be denied if the request is received more than ten (10) days from the date of the notice to petitioner of the seizure. Within five (5) days after the hearing, the director commissioner of the revenue shall inform the petitioner of the final decision. The director commissioner of the revenue shall cause the return of the seized property if convinced by a preponderance of the evidence that the illegal sale of unstamped cigarettes or possession of other property used in the furtherance of illegal evasion of the tax was not intentional on the part of the petitioner and that seized cigarettes were in the possession of a person other than the petitioner without the petitioner's consent at the time said cigarettes or other property was seized, or that petitioner was authorized to possess unstamped cigarettes or other such property. Any petitioner who is unsatisfied with the written decision of the director commissioner of the revenue may within thirty (30) days of the date of said decision, appeal such decision to the appropriate court in the jurisdiction where the seizure occurred. 11. Sec. 32-199.1, Penalties for late payment, fraud, evasion, etc, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-199.1. - Penalties for late payment, fraud, evasion, etc. In addition to the seizure of unstamped cigarettes as allowed herein, a late payment penalty in the amount of ten (10) percent of the tax that is due for such cigarettes shall be imposed monthly upon any person,dealer or seller owing such tax to the locality. In the event the tax is not paid due to fraud or evasion of the tax, a penalty in the amount of fifty (50) percent of the tax that is due shall be assessed monthly upon such person,seller or dealer owing such tax to the locality. Interest shall be imposed upon all taxes overdue and unpaid in the amount of three quarters of one(0.75)percent of the tax per month. Provided,however, the mere possession of untaxed cigarettes in quantities of not more than six (6) cartons shall not be a considered a violation of this article. 12. Sec. 32-200,Administration of oaths, examination of witnesses, etc., for enforcement of article, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-200. -Administration of oaths, examination of witnesses, etc., for enforcement of article. The director o nce, the commissioner commissioner of the revenue and the license inspector are authorized and empowered to administer oaths and to take affidavits in relation to any matter or proceedings in the exercise of their powers and duties relating to the tax imposed by this article, and they shall have power to subpoena and to require the attendance of witnesses and the production of books,papers or documents, and to examine such witnesses,books,papers and documents, for the purpose of securing information pertinent to the performance of such duties. 13. Sec. 32-203, Same—Prohibited acts enumerated, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-203. Same—Prohibited acts enumerated. It shall be unlawful and a violation of this article: (2) For any dealer or seller, with intent to violate any provision of this article, to fail or refuse to perform any of the duties imposed upon him under the provisions of this article, or to fail or refuse to obey any lawful order which the director of finance commissioner of the revenue may issue under the provisions of this article. * * * 14. This ordinance shall be effective July 1, 2025. 15. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading by title of this ordinance is hereby dispensed with. ATTEST: City Clerk. 1 CITY ATTORNEY BRIEFING MEMO CODE AMENDMENTS Date: August 4, 2025 From: Timothy R. Spencer, City Attorney To: Mayor Cobb, Vice Mayor McGuire and Members of City Council Re: Proposed City Code Amendments to add Division 4. - Hybrid Canines, Sections 6-55 through 6-57 under Article II, of Chapter 6 -- Animals and Fowl. Our office has been working with the Roanoke City Police Department in developing proposed City Code amendments to create a new Division 4. — Hybrid Canines, Sections 6-55 through 6- 57 under Article II, of Chapter 6 Animals and Fowl, Code of the City of Roanoke, defining and prohibiting against keeping hybrid canines. Attached are copies of Ordinances from Loudon County, the City of Richmond, and James City County regarding their hybrid canine Ordinances. With the concurrence of the City Manager's office and the Roanoke City Police Department, I recommend City Council consider adoption of an Ordinance amending the City Code to regulate hybrid canines in the City. DIVISION 4. - Hybrid Canines Sec. 6-55. - Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Adequate confinement means a pen or enclosure constructed as follows: the pen or enclosure shall contain at least 500 square feet of space; any fencing used in the construction of the pen or enclosure shall be at least 8'2 feet in height with an additional overhang of fencing or barbed wire angling a minimum of I' feet into the pen or enclosure and not angling downward so as to fall below the 81/2 feet height requirement; to prevent digging out along the fence, concrete footers at least one foot wide and six inches deep shall be installed along the perimeter of the pen or enclosure, and chain link fencing shall extend 1 feet below the surface along the perimeter of the pen or enclosure and shall be secured to the structure; the pen or enclosure shall be surrounded by a fence at least four feet in height and no closer than six feet to the pen or enclosure; any fencing used in the construction of the pen or enclosure shall be of l 1-gauge wire or its equivalent. Direct supervision and control, for purposes of management of a hybrid canine, means muzzled and on a leash, lead, rope, or chain of sufficient material and condition to provide for the immediate control of the hybrid canine and under the immediate control of a competent adult handler. Hybrid canine means the offspring resulting from the mating of a domesticated dog and a wolf, coyote or other similar wild animal or their subsequent offspring or any animal which at any time has been or is permitted, registered, licensed, advertised or otherwise described or represented as a hybrid canine, hybrid wolf, wolf, coyote, or percentage wolf or coyote by its owner, former owner, lessee or bailee to a licensed veterinarian, law enforcement officer, animal control officer, humane investigator, official of the Department of Health, or State Veterinarian's representative. Responsible ownership means the ownership and humane care of a hybrid canine in such a manner as to comply with all laws and ordinances regarding animals generally and hybrid canines specifically and to prevent endangerment by the hybrid canine of public health and safety. Sec. 6-56. - Prohibition against keeping hybrid canine. (a) No person shall keep or permit to be kept, breed or permit to be bred, any hybrid canine as defined in Section 6-55. This section shall not apply to animal programs operated by Roanoke City Public Schools; wildlife rehabilitators, wildlife exhibitors or veterinary clinics which are properly licensed or permitted by the federal government or Commonwealth of Virginia; scientific research facilities; Conservation police or Animal Control Officers managing or transporting said animals in the line of duty; the Department temporarily housing said animals, or a wildlife sanctuary as defined under the federal Lacey Act(16 USC 3371-3378). (b) An Animal Control Officer or Other Officer may seize, capture, or confiscate any hybrid canine as defined in Section 6-55. In the event that an owned:possessed hybrid canine is found to be running at large, it will be confiscated. The owner or guardian of such animal shall be required to pay a fee determined by, and paid to, the Department to cover its actual costs incurred in locating, capturing, and housing said animal. (c) Any Roanoke City resident who possesses a hybrid canine in the City as of the date of the adoption of this section may lawfully retain such animal until such time as it dies of natural causes, is euthanized or is legally relocated, provided the owner registers the animal with the Department within 60 days of the adoption of this section. At the time of registration, the owner must provide complete information, including but not limited to: age, sex, color, species and number of prohibited hybrid canine, location of animals housed on the property, and photographs of individual animals, in addition to the owner's name, proof of residency, address, phone number and email address. Animals allowed under this subsection must be contained in the same manner as required for the keeping of dangerous dogs as set forth in Section 6-52 of the City Code and must also keep the animal in an `adequate shelter' as defined herein and in the Code of Virginia. Shelter of the animal(s) shall be inspected by an Animal Control Officer following the Department's receipt of registration. Custody of any hybrid canine, regardless of species, remains subject to applicable local, state and federal law with regard to welfare, husbandry and ownership. Sec. 6-57. - Penalty. Whoever violates or fails to comply with any of the provisions of this chapter relating to animals, for which no specific penalty is provided, is guilty of a Class 4 misdemeanor and shall be fined not more than two hundred fifty dollars ($250.00) for each offense. A separate offense shall be deemed committed each day during or on which a violation or noncompliance occurs or continues. For the aforementioned reasons, I recommend that City Council consider adoption of the attached Ordinance creating Division 4. — Hybrid Canines, Sections 6-55 through 6-57 under Article II,of Chapter 6—Animals and Fowl. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE creating and establishing Division 4. - Hybrid Canines, Sections 6-55 through 6-57 under Article II, of Chapter 6 - Animals and Fowl, Code of the City of Roanoke (1979), as amended; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That Division 4. -Hybrid Canines, Sections 6-55 through 6-57 under Article II,of Chapter 6 - Animals and Fowl, of the Code of the City of Roanoke(1979), as amended, is hereby established to read as follows: DIVISION 4. - Hybrid Canines Sec. 6-55. - Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Adequate confinement means a pen or enclosure constructed as follows: the pen or enclosure shall contain at least 500 square feet of space; any fencing used in the construction of the pen or enclosure shall be at least 8','2 feet in height with an additional overhang of fencing or barbed wire angling a minimum of I',i feet into the pen or enclosure and not angling downward so as to fall below the 8':i feet height requirement; to prevent digging out along the fence, concrete footers at least one foot wide and six inches deep shall be installed along the perimeter of the pen or enclosure,and chain link fencing shall extend 1'•2 feet below the surface along the perimeter of the pen or enclosure and shall be secured to the structure; the pen or enclosure shall be surrounded by a fence at least four feet in height and no closer than six feet to the pen or enclosure; any fencing used in the construction of the pen or enclosure shall be of l 1-gauge wire or its equivalent. Direct supervision and control, for purposes of management of a hybrid canine,means muzzled and on a leash,lead,rope,or chain of sufficient material and condition to provide for the immediate control of the hybrid canine and under the immediate control of a competent adult handler. 1 Hybrid canine means the offspring resulting from the mating of a domesticated dog and a wolf, coyote or other similar wild animal or their subsequent offspring or any animal which at any time has been or is permitted, registered, licensed, advertised or otherwise described or represented as a hybrid canine, hybrid wolf, wolf, coyote, or percentage wolf or coyote by its owner, former owner, lessee or bailee to a licensed veterinarian, law enforcement officer, animal control officer, humane investigator,official of the Department of Health, or State Veterinarian's representative. Responsible ownership means the ownership and humane care of a hybrid canine in such a manner as to comply with all laws and ordinances regarding animals generally and hybrid canines specifically and to prevent endangerment by the hybrid canine of public health and safety. Sec. 6-56.- Prohibition against keeping hybrid canine. (a) No person shall keep or permit to be kept,breed or permit to be bred, any hybrid canine as defined in Section 6-55. This section shall not apply to animal programs operated by Roanoke City Public Schools; wildlife rehabilitators, wildlife exhibitors or veterinary clinics which are properly licensed or permitted by the federal government or Commonwealth of Virginia; scientific research facilities; Conservation police or Animal Control Officers managing or transporting said animals in the line of duty;the Department temporarily housing said animals, or a wildlife sanctuary as defined under the federal Lacey Act(16 USC 3371-3378). (b) An Animal Control Officer or Other Officer may seize, capture, or confiscate any hybrid canine as defined in Section 6-55. In the event that an owned'possessed hybrid canine is found to be running at large, it will be confiscated. The owner or guardian of such animal shall be required to pay a fee determined by,and paid to, the Department to cover its actual costs incurred in locating, capturing, and housing said animal. (c) Any Roanoke City resident who possesses a hybrid canine in the City as of the date of the adoption of this section may lawfully retain such animal until such time as it dies of natural causes, is euthanized or is legally relocated, provided the owner registers the animal with the Department within 60 days of the adoption of this section. At the time of registration, the owner must provide complete information,including but not limited to: age, sex,color, species and number of prohibited hybrid canine, location of animals housed on the property, and photographs of individual animals,in addition to the owner's name,proof of residency, address, phone number and email address. Animals allowed under this subsection must be contained in the same manner as required for the keeping of dangerous dogs as set forth in Section 6-52 of the City Code and must also keep the animal in an `adequate shelter' as defined herein and in the Code of Virginia. Shelter of the animal(s) shall be inspected by an Animal Control Officer following the Department's receipt of registration. Custody of any hybrid canine, regardless of species, remains subject to applicable local, state and federal law with regard to welfare,husbandry and ownership. Sec.6-57. - Penalty. Whoever violates or fails to comply with any of the provisions of this chapter relating to animals, for which no specific penalty is provided, is guilty of a Class 4 misdemeanor and shall be fined not more than two hundred fifty dollars ($250.00) for each offense. A 2 separate offense shall be deemed committed each day during or on which a violation or noncompliance occurs or continues. 2. The provisions of this Ordinance shall be in full force and effect on , 2025. 3. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk, 3 ROANOKE :.. : Hopen ad Hom e Homeless Taskforce Mayor Cobb Council Member Initiative Council Member Initiative (Subject and Action Date) g'J • • • 444 MI MI MN REQUESTED DATE COUNCIL MEMBER JUNE 2, 2025 MAYOR COBB Task Force: Why Now? Why a Task Force Now? Strengthen community collaboration Develop a comprehensive recommendations Expand housing options Support long-term, measurable progress Community Task Force on Homelessness (Recommendation) Task Force Overview • Appoint local residents • Deliver recommendations to City Council in 18 months City Support • Identify and secure funding • Draft and adopt an enacting resolution • Help coordinate meeting logistics Guiding the Actions (Purpose) W® 4- Purpose Key Focus Areas Collaborative Approach Create practical and Sustainable Solutions Partner with existing services measurable Public Health Improvements and organizations recommendations for the City Council and Restoring Dignity to Build on current efforts Administration Individuals already making an impact Guide real, coordinated actions to reduce homelessness Aligning with City Plan 2040 (Connection to City Goals and Impact on Priority Populations) Strategic Alignment with City Plan 2040 • Improve physical well-being and community health • Expand housing opportunities • Ensure all efforts reflect equity at every level Primary Staff & Partner Engagement (Staff and Fiscal Impact) Q Housing Programs and Policy Officer i� Primary City Staff (vacant) Dr. Scott Tate, Virginia Tech's Center for Partnership Economic and Community Engagement ® Costs Contract: $17,007.56 Miscellaneous: $5,000 Hope and Home 3 Y 5 4 t • i Homeless Taskforce Mayor Cobb Council Member Initiative Government Relations —American Kennel Club https://www.akc.org/clubs-delegates/government-relations/ The AKC Government Relations Department(GR) is dedicated to protecting the rights of all dog owners, promoting responsible dog ownership and ensuring that laws governing dog ownership and breeding are reasonable, enforceable and non- discriminatory. The Government Relations department leads the AKC's legislative efforts and identifies its goals as "working to protect the rights of all dog owners and promote responsible dog ownership" (AKC Mission Statement.) GR further identifies its mission as educating and informing responsible dog owners and breeders about the issues that impact them as well as monitoring and positively impacting legislation that affect them. The AKC recognizes that advocacy works best when those who are directly affected by legislation take the lead in working with policymakers. Success in canine legislation requires involvement by those who will be affected by policy changes.As a matter of course, the AKC does not hire professional lobbyists on behalf of constituents. The AKC encourages all dog owners to know, understand, and follow the laws of their jurisdictions. The AKC cannot provide legal advice or advocate on behalf of individuals.The AKC supports strong enforcement of the federal animal welfare act. Other, official AKC position statements on canine policy issues are available on the AKC website. With 125 years of experience in the study and welfare of dogs, the AKC is a leading expert on dog ownership, care,well-being and public policy issues that pertain to dog ownership.The primary role of the AKC in the area of canine public policy is educational and informational. GR provides a variety of services in the area of government relations, including:_ • Tracking and reviewing legislation for potential impact on fanciers and the general dog-owning public. • Developing and sending materials and statements of opposition or support as necessary to local, state and federal officials in order to ensure that legislation dealing with dogs is reasonable, enforceable and non- discriminatory. • Working directly with clubs,federation members and other allied groups to assist and empower them in developing and implementing strategies to advocate for the rights of responsible dog-owners and breeders, and to oo Sc-( ok, o f os L ; v✓ � S . k,2. \ L,q-„� y�e © (C �3u�-0 tit) oz, 5�►1ote-k-dac0: u rJ`�S t u t(-t o►� ©S <<l t 3 I S t t�-f fkv✓d� �, / (ci 5 fax-4-5 Os; A-P- o 5I-I'm"' gl tj . rs EIc p+� c;�� P SPlus P Gc ��5 • Netv) tg rv\b'k.E Gp-fbA e./ Re-c�c( D S, tc\ ' NSW IZ S 6 f Qe) - a e v% M6 G2pw )''Q ' e V • E�l 5Ti'IN PRr ►W rib ItMS ge.s.de i tJ 1= v,�T o F /05 ��l15� oevw • IDS i�tS (At./ . to �oudi✓ F©S- 6 MvwE UWt5 -tom F(MRfiti 1 IT . if;Stoll c. ticl V oo r,koe4 P 'iciZ ►- at/r 6/45 W () ;e, hi L W};Nd fr a;10 C wkAet c f t' vik-il t5 joil :i ,7_....... r st 1 �J5141 ? , 1 1 ` C � ,i A01 r. .,7.7 ...Lvinaggisa-- - 1 0,: .: , 50 t.b 8, , iiii„ 1 4 1 i 1051506 i• tOr(11) t •�1�MMM �: • 5150 7 hpai r 101`.) 1 =1 1 � - - -mg"!4,44.0,7 - *- • - - , „ Aphi Tr1Ewt' lOr 141 r , 1 4.* . li. J q „tiii, ,,, ,„ .., ,A , „.. ______ \x‘ .51-,,t A. t imp . . _ FCHLVZ-cri P ict (i oil Pry blcrn-s _Recoesi 'IS FLA (--,, Rel"u400 oE Fo mm 612 Zo rvl uc gel u. Avvte4C. of otA Zor}iw Rei ti''RCrvir,h+TS Ft 11owiN Nei' 1.115o' To ,e... N oT t F a la -1) trove- I ?ttfi i rJ-I-b Lok kt- cii-N tge. ly t. P6 rll(,t1o5 f !Vb foto,.sa-Afc./ - D9t, ) --57n0( c(\c± r\ilr ID(oNk- k_((, ( ii6*--:< gtw;z1[7:f,IsaliA To v\y &- Pre-co (c)) 0 -41-) C. rlyi°9rt---- -eQr•-•—mi Wes CID n sf--(AdwAp \7t Aofoso. p(Azii- : .e_.b , 0 ,- 17)60;44 (Ai, ja,,i '.334f -1-0 .1-a16 - 7 f 1(406 (lik,5 rYkyfit--01 ali,W5 ((arc ii\raJt-- 'VriP Is i�s� ,, t6qer�a Cielphijou le -iiruqd alNr1nT� f0-4. \_,&41•40, August 5, 2025 ROANOKE VALLEY Mayor Joe Cobb and Members of Roanoke City Council PRESERVATION FOUNDATION 215 Church Avenue SW Roanoke, VA 24011 PROTECT•PROMOTE•PROSPER P.O.Box 1366 Re: 2024 Rezoning Amendments Roanoke,VA 24007 Dear Mayor Cobb and Members of Roanoke City Council: I am writing on behalf of the Roanoke Valley Preservation Foundation (RVPF) to support reconsideration of the Zoning Amendments enacted in 2024.As stated,the RVPF supports efforts by the City to promote housing development that is affordable and equitable,but in a manner that will not threaten our historic neighborhoods. Roanoke City's historic neighborhoods are one of its most valuable assets. Our neighborhoods provide a good quality of life as they promote community by connecting people to each other as well as the past. We believe that the 2024 Zoning Amendments,which drastically increased the allowable density per lot by right throughout the City,pose a threat to our historic neighborhoods as they may make the land more valuable than the existing historic building. Although many thought that this would not happen,the recent demolition of four early 20th century buildings on Richelieu Avenue for a new apartment building in South Roanoke is proof of this threat. This new development by right at the gateway to South Roanoke will change the historic scale and character of the neighborhood center. Further,the project does not support more affordable housing as it replaces 10 affordable units with 22 new market-rate ones. In recognition of this threat,RVPF included Historic Neighborhoods in Roanoke City on our 2025 Endangered Sites List. We encourage the city to take this opportunity to reconsider the 2024 Zoning Amendments. We believe that the City can accomplish its goal of more housing development while also being aware of the historic context rather than the "one size fits.all"zoning by right approved in 2024. Existing procedures for special use permits and rezoning applications may be more effective in allowing for new development within the context of historic neighborhoods. Another strategy could be the review and approval by the Architectural Review Board or Planning Commission of a demolition permit for a building more than fifty years of age or located within a National Register-listed historic district to ensure the significance of the building. Again,the RVPF recognizes the need for additional affordable and equitable housing, and we support efforts to achieve this through new development;however,we believe that the zoning changes that promote such higher density development by right are too broad and threaten our historic neighborhoods. Please take this opportunity to revise the zoning amendments to achieve much-needed housing development while also preserving our historic neighborhoods. Sincerely, Bob Clement President Cecelia Webb From: . Ruth Visuete Perez = Sent: Monday,August.4, 2025 9:35 AM To: . V Cecelia Webb . Subject: FW:•[EXTERNAL] Zoning Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City Clerk's Office . . 215 Church Avenue,S.W. Suite 456 Roanoke,Virginia 24011 . 540-853-2541 ruth.visueteperez@roanokeva.gov - From: Dave Trinkle<dbtrinkle@gmail.com> Sent: Monday,August 4, 2025 9:21 AM To: City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL]Zoning You don't often get email from dbtrinkle@gmail.com. Learn why this is important CAUTION:This:email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hey Susie- hope all is well. Can you send this to council.members? Let me know if not and I can email directly.Thanks - Dave Dear Council Members- I have been asked to be part of the group that plans to speak on-the zoning issue at today's meeting: I am writing instead to save you all and myself a little bit of time! As you no doubt know-the zoning changes have not been well received by many parts of the city. Creating more affordable housing is a laudable goal and one I support. But like so many hard issues facing. local government, to really help this issue requires multiple interventions done in sync-not just one.What we have now is an option to tear down, bulldozer historic areas and maybe never build again or better yet spend millions to create new housing which will only raise rental rates and hurt affordable housing.There should be requirements in order to hurt neighborhoods-such as required numbers of affordable housing with specifics about meeting HUD guidelines for low income individuals and families. 1 Cecelia Webb From: Ruth Visuete Perez Sent: Monday, August 4, 2025 8:29 AM To: Cecelia Webb Subject: FW: [EXTERNAL] zoning amendments Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov Original Message From: Mary Eve Zangari<mzangari48@gmail.com> Sent: Saturday,August 2, 2025 2:45 PM To: City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] zoning amendments [You don't often get email from mzangari48@gmail.com. Learn why this is important at https://aka.ms/LearnAboutSenderldentification ] CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Please forward my comments to all City Council members: I am not in favor of the current rezoning which allows multifamily housing across our city. I would like the issue to be re-examined and want Roanoke returned to original restricted zoning. Thank you Mary Eve Zangari 2631 Richelieu Ave Roanoke VA, 24014 1 Cecelia Webb From: Kelly Dalaski Sent: Monday;August 4, 2025.12:44 PM To: Cecelia Webb Subject:.: Fw: [EXTERNAL] Zoning Get Outlook for iOS From: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Sent: Monday,August 4, 2025 9:34:40 AM • To: Kelly Dalaski<Kelly.Dalaski@roanokeva.gov> Subject: FW: [EXTERNAL] Zoning Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov From: Dave Trinkle<dbtrinkle@gmail.com> Sent: Monday,August 4, 2025 9:21 AM To:City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Zoning You don't often get email from dbtrinkle@gmail.com. Learn why this is important CAUTION:This email originated from outside your organization. Exercise caution when openingA~ attachments or on clicking links from unknown senders. Hey Susie- hope all is well. Can you send this to council members? Let me know if not and I can email directly.Thanks Dave - Dear Council Members- 1 1111WIRImu' City Manager's Report Submitted by: Brian Mann ..1111111111i Executive Enterprise Administrator ROA N O KE August 4, 2025 Title: Request for a public hearing to be held on Monday, August 18, 2025, at 7:00 p.m., or at such time as the matter may be heard, or at such other date and time as determined by the City Manager, to consider the lease of parcels for parking to the YMCA of the Roanoke Valley, Inc., located at 425 Church Avenue, S.W. Background: This was an old multi-year lease with the YMCA, for parking spaces, that had expired. It was determined that a new lease should be created within the current legal standards of the City of Roanoke. Recommended Action: Concur in the request. Valmarie Turner, City Manager .F'i. - . CITY OF ROANOKE '��,` OFFICE OF THE CITY CLERK ti, t 215 Church Avenue,S.W.,Suite 456 - Roanoke,Virginia 24011-1536 ''''';'-it's � ." Telephone: (540)853-2541 a-8 Fax: (540)853-1145 CECELIA T.WEBB,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk August 4, 2025 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that David Parr, Jr., has tendered his resignation as a member of the Roanoke Neighborhood Advocates, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: Tuesday,July 29, 2025 2:12 PM To: Cecelia Webb Subject: FW: [EXTERNAL] Re:Attendance Review—Roanoke Neighborhood Advocates. Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov From: D. David Parr,Jr., Esq. <ddparrjr@gmail.com> Sent:Tuesday,July 29, 2025 2:05 PM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: Re: [EXTERNAL] Re:Attendance Review—Roanoke Neighborhood Advocates Thank you for your time and expertise, Ms. Perez. Regrettably, between travel, my law practice and caregiving for my mother, my schedule has been rife with unexpected hiccups this year. Therefore, I must resign from the RNA in order to allow someone to properly fill the position. Again, I appreciate your helping me sort this. Have a great afternoon. David - { D. David Parr, Jr. On Tue, Jul 29, 2025 at 1:19 PM Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov>wrote: Yes, an email will be perfect. It doesn't need to be long just indicate your intention to resign and have the effective date. Best regards, 1 iiiiiihirli;11.1a CITY OF ROANOKE ROANOKE Illp diiiii thh CITY COUNCIL . , 4., .. .. ,. ; :i FY2025 June _ :: _ ; ■ ■:- ,_: . I la ■ , r�■ ■ ,N .,. .arc i' 111111111111 15 r ..w■ ■ �p q, Monthly Financial. Report ��- ��t�,,; . . `� . y• ` M ' ' °1 p I. c ■•(Unaudited) -: . �. August 4, 2025 i i i t; - : �. > , s--i .', �Y . 4 u r b J rw,' i' ., i. r A`.• .tee. ►' P�' L. . in ,I Department of Finance All 10111VPIIndiall Revenue Summary ROANOKE June 2025(Unaudited) Revenue FY24 Actual YTD(Prior FY 25 Adopted Budget, FY25 Current Budget %of Budget Year Council Report) June 2024 With Amendments FY25 Actual YTD Achieved S u m m a ry General Property Taxes 155,,893,808 $y $ 167199?1 L. 99.4 Real Estate Tax 114,499,091 122,220,000 125,668,210 126,247,677 100.5% Local Real Estate Tax District 1,050,300 1,151,000 1,151,000 1,113,551 96.7% Personal Property Tax 31,709,226 32,755,000 32,795,132 30,758,062 93.8% Public Service Tax 5,953,272 6,264,000 6,785,599 6,780,372 99.9% Taxes Penalties and Interest 2,681,919 3,180,000 3,180,000 3,092,530 97.2% Other Local Taxes $ 86,187,175 $ 98,123,000 $ 98,833,716 j $ 89,219,823 90.34 June Sales Tax 1% 23,644,936 29,862,000 29,862,000 24,243,090 81.2% Consumer Utility Tax 7,869,056 8,983,000 8,983,000 8,880,560 98.9% 2025 _ Cigarette Tax1,410,4311,452,0001,452,0001,496,835103.1% Recordation and Probate Taxes 1,193,123 1,701,000 1,701,000 1,220,220 71.7% • Business&Occupational Licenses 17,275,486 17,412,000 18,122,716 18,408,044 101.6% unauditedFranchise Fees 250,582 400,000 400,000 290,574 72.6% Transient Occupancy 5,114,248 5,825,000 5,825,000 5,190,998 89.1% Motor Vehicle License 2,814,024 2,979,000 2,979,000 2,727,198 91.5% Admissions 1,122,599 1,097,000 1,097,000 1,056,076 96.3% Prepared Foods and Beverage 19,841,334 22,250,000 22,250,000 20,530,785 92.3% Bank Stock Taxes 1,830,817 1,842,000 1,842,000 1,383,799 75.1% Communications Tax 3,820,539 4,320,000 4,320,000 3,791,645 87.8% LOCAL TAX TOTAL 1 Department of Finance IOW Revenue Summary ROANUKI. June 2025 (Unaudited) FY24 Actual YTD FY25 Current Revenue (Prior Year Council FY 25 Adopted Budget, Budget With %of Budget Report) May 2024 Amendments FY25 Actual YTD Achieved S ii rn rn a r y Permits,Fees,and Licenses $2,463,6291 $2,496,0001 52,624,24C1 r $2,342,473 89.3961 Non— Fines and Forfeitures 760,151 717,0001 779,6051 786,7661 100.99d LocalRevenue From Use of Money&Property 4,545,253 1,750,0001 3,567,42 4,094,362 114.8%1 Taxes, Grants-in-Aid Commonwealth 71,909,947 88,888,000198,902,16� 79,396,6201 80.3% JuneGrants-In-Aid Federal Government - - S - - - N/A Charges for Services 16,184,656 20,503,0001 20,996,87_1] I 17,166,5701 81.8961 2025, Miscellaneous Revenue 606,281 851,000 891,60 I 725,380181.494 unaudited Operating 41,526 L 38,000l 51,97T r 62,10-A [ 119.59fi Non-Operating 1,939,3311 [ - - _ r - r N/A Miscellaneous I 153,834 I 170,000 170,000 119,612 70.4961 NON-LOCAL TAX TOTAL 98,604,612 115,413,000 1 127,983,884 GRAND TOTAL �� IMP w ROANOKE Expenditure Summary — June 2025 unaudited Target 12 FY 25 Adopted Budget, FY 25 Current Budget With Months FY 24 Actual YTD May 2024 Amendments FY 25 Actual YTD %ofBudget 8.3%/mo Non-Departmental $ 127,168,454 $ 137,189,321 $ 138,942,325 $ 129,072,921 92.9 • 100.0% 85,468,458 87,676,511 94,279,961 90,689,760 96.2°! 100.0Y Public Safety 48,696,641 49,285,841 58,811,660 55,567,891 94.5°! 100.0' Health and Welfare 32,917,910 36,790,410 23,613,837 24,642,668 104.4'. 100.0' Public Works 34,687,543 32,093,188 37,851,873 i 39,430,994 104.2'. 100.0', General Government 11,323,823 13,083,112 12,861,463 12,653,601 98.4% 100.0% Parks,Recreation and Cultural 9,251,911 10,926,919 10,876,148 8,232,579 75.7% 100.09! Community Development 11,384,852 12,060,698 12,527,915 12,543,666 100.19!, 100.0' Judicial Administration j I— Total General Fund Expenditures $ 360,899,592 $ 379,106,000 $ 389,765,182 $ 372,834,080 95.7% 100.0% 3 City of Roanoke as of 6 30 2025 - Overtime all General Fund Departments Current Current Uncommitt Budget Fund Unit Name Account Name Period Period YTD Budgeted ed Budget Percent Name Expenditures Expenditures Amount Balance Committed n101 3520-Emergency Management 51003-Overtime Wages Jun-25 $ - $ 3,737.45 $ - $ (3,737.45) N/A 1101 1261-Human Resources 51003-Overtime Wages Jun 25 - 971.33 - (971.33) N/A 1101 1220-City Attorney 51003-Overtime Wages Jun-25 - 85.82 - (85.82) N/A '101 3413-Community Services 51003-Overtime Wages Jun-25 - 5.53 - (5.53) N/A 1101 7127-Youth Development 51003-Overtime Wages Jun-25 - 416.63 - (416.63) N/A 1101 4140-Transportation-Snow Removal 51003-Overtime Wages Jun-25 - 267,889.75 36,200.00 (231,689.7S) 740.0056 1101 4360-Administration 51003-Overtime Wages Jun-25 - 46.09 - (46.09) N/A 1101 1211-City Manager 51003-Overtime Wages Jun-25 - 132.16 - (132.16) N/A P101 1212-Management 8,Budget 51003-Overtime Wages Jun-25 - 1,575.62 - (1,575.62) N/A 1101 1235-Real Estate Valuation 51003-Overtime Wages Jun-25 - 1,896.66 - (1,896.66) N/A 1101 1213-Community Engagement 51003-Overtime Wages Jun-25 - 55.20 - (55.20) N/A r101 3414-Strategic Management 8,Administratior 51003-Overtime Wages Jun-25 - 267.09 - (267.09) N/A 1101 7124-Outdoor Recreation 51003-Overtime Wages Jun-25 - 205.14 - (205.14) N/A 101 1120-City Clerk 51003-Overtime Wages Jun-25 113.82 931.66 1,000.00 68.34 93.00% .101 1231-Director Of Finance 51003-Overtime Wages Jun-25 394.95 6,119.70 - (6,119.70) N/A r101 1233-Commissioner Of The Revenue 51003-Overtime Wages Jun-25 432.42 4,858.82 3,000.00 (1,858.82) 162.00'36 .101 1234-City Treasurer 51003-Overtime Wages Jun-25 207.30 4,670.95 2,000.00 (2,670.95) 234.00% 1101 1237-Purchasing 51003-Overtime Wages Jun-25 241.64 5,058.50 - (5,058.50) N/A 1101 1310-Electoral Board 51003-Overtime Wages Jun-25 1,108.13 16,088.95 34,400.00 18,311.05 47.00% r101 1601-Information Technology Div 51003-Overtime Wages Jun-25 1,941.27 4,921.82 16,500.00 11,578.18 30.00% r101 2111-Clerk Of Circuit Court 51003-Overtime Wages Jun-25 20.02 827.13 2,117.00 1,289.87 39.00% 1101 2140-Sheriff 51003-Overtime Wages Jun-25 12,965.64 218,859.72 205,894.00 (12,965.72) 106.00% 1101 2641-Fleet Management 51003-Overtime Wages Jun-25 2,106.71 60,432.83 4,000.00 (58,432.83) 1511.00% t101 3111-Police-Administration 51003-Overtime Wages Jun-25 7,090.31 102,705.36 2,388.00 (100,317.36) 4301.00% 1101 3112-Police-investigation 51003-Overtime Wages Jun-25 25,368.46 467,966.51 436,356.00., (31,610.51) 107.00% 1101 3113-Police-Patrol 51003-Overtime Wages Jun-25 142,994.12 1,841,977.36 1,696,219.00 (145,758_36) 109.0096 1101 3114-Police-Services 51003-Overtime Wages Jun-25 4,668.09 46,358.04 29,063.00 (17,295.04) 160.00% 1101 3115-Police-Training 51003-Overtime Wages Jun-25 4,069.68 50,562.65 6,172.00 (44,390.65) 819.00% '101 3211-Fire-Administration 51003-Overtime Wages Jun-25 6,773.79 58,197.85 - (s8,197.85) N/A '101 3212-Fire-Support 51003-Overtime Wages Jun-25 7,678.58 159,379.66 151,701.00 (7,678.66) 105.00% 1101 3213-Fire-Operations 51003-Overtime Wages Jun-25 150,870.74 1,677,591.69 1,486,506.00 (191,08.5.69) 113.00% 1O1 3310-Jail 51003-Overtime Wages Jun-25 116,314.18 1,330,779.55 1,214,465.00 (116,314.55) 110.00% 1101 3412-Development Services 51003-Overtime Wages Jun-25 393.80 14,263.98 389.00 (13,874.98) 3667.00% 1101 3530-Police-Animal Control 51003-Overtime Wages Jun-25 2,627.47 31,455.88 5,253.00 (26,202.88) 599.00% .101 4110-Transportation 51003-Overtime Wages Jun-25 3,927.14 91,532.29 62,648.00 (28,884.29) 146.00% 1101 4130-E911 Center 51003-Overtime Wages Jun-25 16,370.59 190,208.88 100,835.00 (89,373.88) 189.00% 1101 4131-E911 Wireless 51003-Overtime Wages Jun-25 1,964.07 28,276.75 34,534.00_ 6,257.25 82.00% 1101 4170-Radio Technology 51003-Overtime Wages Jun-25 892.46 24,160.61 17,750.00 (6,410.61) 136.00% 1101 4210-Solid Waste Management-Refuse/Recy 51003-Overtime Wages Jun-25 10,638.30 188,466.61 77,233.00 (111,233.61) 244.00% r101 4220-Custodial Services 51003-Overtime Wages Jun-25 1,266.00 16,876.89 7,500.00 (9,376.89) 225.00% 1101 4310-Engineering 51003-Overtime Wages Jun-25 108.67 3,090.24 - - (3,090.24) N/A r101 4330-Facilities Management 51003-Overtime Wages Jun-25 5,180.59 55,263.18 46,481.00 (8,782-18) 119.00% r101 5311-Social Services 51003-Overtime Wages Jun-25 33,161.43 520,241.93 356,122.00 (164,119.93) 146.00% .101 7120-Landscape Management 51003-Overtime Wages Jun-25 15.51 5,905.53 553.00, (5,352.53) 1068.00% 1101 7121-Park Management 51003-Overtime Wages Jun-25 2,919.01 22,671.33 27,156.00 4,484.67 83.00% t01 7122-Community Recreation 51003-Overtime Wages Jun-25 483.77 652.56 - (652.56) N/A 1101 7123-Urban Forestry 51003-Overtime Wages Jun-25 814.50 16,695.97 8,961.00 (7,734.97) 186.00% 1101 7128-Greenways And Trails 51003-Overtime Wages Jun-25 1,300.61 8,681.54 1,000.00 (7,681.54), 868.0056 1101 7310-Libraries 51003-Overtime Wages Jun-25 464.80 6,656.01 - (6,656.01) ,E/l/A '101 8120-Economic Development 51003-Overtime Wages Jun-25 128.33 1,049.00 - (1,049.00) N/A $ 568,016.90 $ 7,561,722.40 $ 6,074,396.00 $(1,487,326.40) City of Roanoke as of 6 30 2025 -Temporary Wages all General Fund Departments Current Total Current Uncommitte Period YTD Percent Fund Unit Name Account Name Period Commitmen Budgeted d Budget Name Expenditures Committed Expenditures is Amount Balance 101 1211-City Manager 51004-Temporary Wages Jun-25 - 260.00 260.00 7,200.00 6,940.00 4.00% 101 1212-Management&Budget 51004-Temporary Wages Jun-25 - 4,384.32 4,384.32 - (4,384.32) 0.00% 101 1233-Commissioner Of The Revenue 51004-Temporary Wages Jun-25 - 260.00 260.00 33,150.00 32,890.00 1.00% 101 1234-City Treasurer 51004-Temporary Wages Jun-25 2,555.19 17,088.68 17,088.68 35,312.00 18,223.32 48.00% 101 1235-Real Estate Valuation 51004-Temporary Wages Jun-25 3,352.50 23,467.50 23,467.50 - (23,467.50) 0.00% '101 1236-Board Of Equalization 51004-Temporary Wages Jun-25 300.00 2,500.00 2,500.00 6,000.00 3,500.00 42.00% 101 1261-Human Resources 51004-Temporary Wages Jun-25 7,323.75 47,171.25 47,171.25 55,000.00 7,828.75 86.00% 101 1262-Risk Management-Adminstration 51004-Temporary Wages Jun-25 5,808.00 59,420.29 59,420.29 36,727.72 (22,692.57) 162.00% 101 1310-Electoral Board 51004-Temporary Wages Jun-25 15,533.50 225,440.73 225,440.73 457,148.00 231,707.27 49.00% 101 1601-Information Technology Div 51004-Temporary Wages Jun-25 - _ 1,792.50 1,792.50 - (1,792.50) 0.00% 101 2140-Sheriff 51004-Temporary Wages Jun-25 47,174.90 664,424.04 664,424.04 253,554.00 (410,870.04) 262.00% 101 2210-Commonwealth's Attorney 51004-Temporary Wages Jun-25 2,670.00 29,430.00 29,430.00 10,200.00 (19,230.00) 289.00% 101 2641-Fleet Management 51004-Temporary Wages Jun-25 5,678.64 190,353.03 190,353.03 87,500.00 (102,853.03) 218.00% 101 3111-Police-Administration 51004-Temporary Wages Jun-25 3,340.00 _ 3,340.00 3,340.00 38,000.00 34,660.00 9.00% 101 3112-Police-Investigation 51004-Temporary Wages Jun-25 10,739.50 151,449.03 151,449.03 116.00 (151,333.03) 130560.00% 101 3113-Police-Patrol 51004-Temporary Wages Jun-25 14,090.28 112,286.89 112,286.89 - (112,286.89) 0.00% P101 3114-Police-Services 51004-Temporary Wages Jun-25 2,512.50 34,027.50 34,027.50 71,739.00 37,711.50 47.00% 101 3115-Police-Training 51004-Temporary Wages Jun-25 4,318.58. 34,492.74 34,492.74 - _ (34,492.74) 0.00% .101 3117-Police-Reset 51004-Temporary Wages Jun-25 675.00 , 1,000.00 1,000.00 - (1,000.00) 0.00% 101 3211-Fire-Administration 51004-Temporary Wages Jun-25 5,489.49 70,586.36 70,586.36 71,380.00 793.64 99.00% 101 3212-Fire-Support 51004-Temporary Wages Jun-25 5,529.75 _ 38,652.42 38,652.42 , 13,197.00 (25,455.42) 293.00% 101 3213-Fire-Operations 51004-Temporary Wages Jun-25 18,725.06 274,361.41 274,361.41 255,732.00 (18,629.41) 107.00% 101 3310-Jail 51004-Temporary Wages Jun-25 1,811.85 42,546.10 42,546.10 - (42,546.10) 0.00% 101 3330-Outreach Detention 51004-Temporary Wages Jun-25 2,760.00 34,368.75 34,368.75 40,640.00 6,271.25 85.00% 101 3414-Strategic Management&Administrat 51004-Temporary Wages Jun-25 - 720.93 192.73 28,450.41 28,257.68 1.00% 101 4110-Transportation 51004-Temporary Wages Jun-25 5,402.40 111,533.35 111,533.35 136,891.00 25,357.65 81.00% 101 4131-E911 Wireless 51004-Temporary Wages Jun-25 2,745.00 58,237.50 58,237.50 - (58,237.50) 0.00% 101 4220-Custodial Services 51004-Temporary Wages Jun-25 4,275.00 54,780.00 54,780.00 52,763.00 (2,017.00) 104.00% 101 4330-Facilities Management 51004-Temporary Wages Jun-25 1,628.72 . 17,466.30 17,466.30 35,526.00 18,059.70 49.00% 101 4360-Administration 51004-Temporary Wages Jun-25 - 5,478.00 5,478.00 15,000.00 9,522.00 37.00% P101 5311-Social Services 51004-Temporary Wages Jun-25 3,630.00 35,078.83 35,078.83 35,700.00 621.17 98.00% 101 7120-Landscape Management 51004-Temporary Wages Jun-25 - 12,720.00 12,720.00 27,826.00 15,106.00 46.00% 101 7121-Park Management 51004-Temporary Wages Jun-25 4,098.75 26,370.00 26,370.00 77,080.00 50,710.00 34.00% 101 7122-Community Recreation 51004-Temporary Wages Jun-25 6,494.25 56,196.75 56,196.75 116,214.00 60,017.25 48.00% 101 7124-Outdoor Recreation 51004-Temporary Wages Jun-25 3,108.75 44,327.75 44,327.75 23,562.00 (20,765.75), 188.00% 101 7126-Athletics 51004-Temporary Wages Jun-25 2,332.50 37,796.25 37,796.25 27,500.00 (10,296.25) 137.00% 101 7127-Youth Development 51004-Temporary Wages Jun-25 20,768.25 219,476.75 219,476.75 174,185.00 (45,291.75) 126.00% 101 7128-Greenways And Trails 51004-Temporary Wages Jun-25 8,947.69 64,602.02 64,602.02 75,500.00 10,897.98 86.00% 101 7130-Events 51004-Temporary Wages Jun-25 - - - 60,000.00 60,000.00 ` 0.00% 101 7310-Libraries 51004-Temporary Wages Jun-25 11,013.75 185,587.75 185,587.75 153,648.00 (31,939.75) 121.00% $ 234,833.55 $ 2,993,475.72 $ 2,992,947.52 $ 2,512,441.13 $ (480,506.39) Thank you and any questions or requests for other information? City Manager's Report Submitted by: Marc Nelson, Director Department of Economic Development ROANOKE August 4, 2025 Title: Annual Arts and Culture Briefing and FY 2026 Public Art Workplan - 15 minutes. Background: The Roanoke Arts Commission (RAC) presents to the City Council an overview of the past fiscal year's accomplishments and the Annual Public Art Work Plan. Considerations: The funding being deployed through the annual public art plan has already been approved by the City Council through the Percent for Art Fund and through separate grant acceptance budget ordinances. Recommended Action: No action is requested. Valmarie Turner, City Manager RRoanoke Arts Commission AUGUST2025 William Penn, Chair Donna Davis, Vice-Chair John Hitchins, Jr., Treasurer ' Ben Bazak, Placemaking Chair lin% �_ Melissa Murray, Recording Secretary John Black 2024-25 AN NUAL REPORT . • Aila Boyd Becky Carr A LOOK AHEAD 7 49---. 0' ■ John Cornthwait, Planning Chair MO Jim Davis ill • Charlene Graves Demetrius Johnson obo Ap o© ' ( © © 0 Amya Matthews I OF 0 Catherine Koebel Stromberg, Funding Chair p MaryJean Levin looF Meighan Sharp . ( , u.,' i COMMITTEES Collections R84XOXE ARTS Funding 2025 -2026 Placemaking VVORK Planning PLANExecutive FY 25 FY26 COLLECTIONS Larger than Life Sculpture Call Pilgrims at the Creek Exhibition (6 new works on the Elmwood Art Walk) (opens Oct. 13) Cover Story Municipal Building Youth Courthouse Exhibition Exhibition (closing Sept 5) Quilt Exhibits Domestic Violence Embroidery Purchases of New Work Exhibition by Regional Artists Pilgrim at Tinker Creek Community Collection Maintenance and Book Discussion Online Access Courthhouse Youth Art Exibition r _ • , ; i .• '4 -•. ,..•,i . )' .k .)„,4„-.., - * ,,, • 1.11 -lit J d % .P• • e . 0''' . 1 _ I •/'ma : / u ,. 4 A ., ....,. . ,. ..,,..:, ''41111111111\03...: 1� FY 25 FY26 FUNDING Application and Grant Management Application and Grant Managemen (opens Dec. 5) Piloted a new application system for Arts and Culture and Human Beginning oversight of $300,000 i Services Grantees arts and cultural grants Managed $336,500 in grants $15,000 budgeted in 2025 Arts supporting arts and cultural and Cultural Plan inspired public ar programs offered by community projects nonprofits ryy 1 , .,arm moxwro,+ A' t ..hay i •,. LOCOLORS 1 i1 •• t as , r, 7. �/�I�f;1 AAAAA '�'R• n b _ SITO ' gyp`/ , M• ,�,� • s . . il 1.6.:...,',.. ', (4 4 STQN ry '. ti .' ♦u' �y6e'x '.' '', ,A 1.,.." I . I - , 75iiz..--* . ' ' - "tityt,;..0?•20fr,' -"' - - 1 1.'i' ill , w � ,D \ )31,:14 d 1k. Is c '.�/' T ., ;r 'max _ � 4 _ . '. , ROANOKE BALLET THEATRE . ` K.•:.1 I ., ",cylhala' I.' cutRe&,\niair itircct„i '' �.• Iv ' z. FF PI tt a �vik � r , i. I\ \••-t''' ' . . ''' 'k`' - . /lte ‘,.. _ . ___. igit'' �, x ' �! t;. tple ' Ih (cIlcrscn v- r -' \ . - ' per , /t , FY 25 FY26 PEACEMAKING Daisy Art Parade and neighborhood Daisy Art Parade & Activations coaching in 5 emerging neighborhoods Arts Connect Neighbors Catalog NEW Catalog! (100 activities to date) Five murals Seven murals completed 10 artists in residence 22 artists in residence 6-10 signal box murals Busk Roanoke (with Transportation) (Workshop & Network Support) Projects at Main Street Bridge, Eurkea Park Center, Washington Po . Building , Mill Mountain r.c- . 11 0 frior r, • If.I I lit )4116, :064 -- Wi. ' .., 'g k....:7.:..,--t.t..10.,'- ,/e.' ----- il 4 - T ##Y .. i��f � ' ( ♦ ' �r y ,4 11;011117.4' it 1',a ti � ". ir • ��r ,. • A' . .si142149X 1, — . • it ilk 11 `rr 1 mow., z. " . 1 .a, �-. .r _ ti.- i ' t ; " .5� fir. �'} ` ','� • . w.,` , r ir) ,__ . . ,.N.',. .'. '*. t .: -''''': .',.5 aii,'Nf'''11%14 4.; i *. / *.1' I ftl - ( l/ 'I' "? - , L '�ro G-il _ `a \ t ( fil illi i ill f...e:1:.' ' .-,.:''.......'...r7":7;;;:j'-7 f-7.,,k,:z11.„..i':‘,,.,.: . . ,ii„,,iet-, 4 - .r.4. ,:-,I\ : , ,- i -' , r -- `' fit; '` " �)" . . 4111 --11; ORS. , , ,• 4 .. 4 .4) agiv.,fr,„.40/\ pst.,,,,41 Til)re....,/,,,,,, Al ... J- A„ 4[Noki . .,,,„ ',,• liE . i . -',----i.A- ;frit , 41 ilINI ‘ .1 r aim— ii tiAtfr..,v= Al 1 t 1 .. 1111%4 - Pldw—, -r Oil rth ..... 0 446 1 i f , EV - ,, , yr 4, , at. iii w 4•,•,, r°/ .4 ." • ‘ 1 ' 1 14 iLr.-;...14#14717 44. i , IFsliCiik. ti 41f - ' ', . .11r440- N4.t :. _, Vaiz M1 111 a • t4,iims, , - AO k ,i•:-.41 L.,..,: Atka '1 't'' 4 Ti ii ‘11\ imilrAg , ..... 4trivi Ti 1111 . eel I itio.7- 0.7, Vir ii ' '. •• =a0P.' ,,h YisfL , - ik...4444 ,,,,- e - . ....- .' 410 °AI%'l.7 4 11117-A r:*4,7tk I 471:1-. 4''' .".W ,'1411tkill't,-t.); .._Z' ARTS.,,,,,„,. _ .,„, ,•, ,.. .„,_._ _ . IL art workshop CO Isil ECT or performance in your City of Roanoke neighborhood. R O A N O K E Connect your neighbors by hosting a FY 25 FY26 PLANNING Formally began Arts and Cultural Story Circles through early fall Plan Development Convening of stakeholders and Trained more than 50 artists and attendance at partner events neighborhood leaders in Story Circles Values based development of action items Convened a guiding steering commitee Synthesis of information / plan writing Identified core values Plan brought to Council in early (Last Arts and Cultural Plan - 2011) 2026 „,,, is 7,......— . -- ,4 . • -” 1 1, ..."" . ... , '- -nn _ ‘41 ::- ' ,'ii" 4,,, '40'7:— r • Iii*ciii .' : i n 4 ltrt ,,,,,,,. , n , • 4.0,.."..‘„ _ _ ii•. , ,....4,4,4 A i.** .11 - ,11 "..\t;'‘' al ,i, • , ',,, . ,f ' IP. 1.5 ii ' ) ;• ..o A' Iiill , . . . 4 , ... 1 3 i... 1.r 4/101 :-. . i .. .,. ,. .,_ . t d 0_1b, AI, lk ".-. 19..., IlfrA lkilli . ' ,I Ao, 4.1r4. ..., t It.4 iff , ' le 0 4 140 1111P I. p WI'1 1 1 '• Ilk . ^ . - . - - ( S it • 4 A 1 1 MISSION Our mission is to create a plan that reflects our community's commitment to arts and culture — and charts a path to broader access, stronger infrastructure, and meaningful local impact. VISION STATEMENT The Roanoke Arts & Cultural Plan envisions a vibrant and connected future for Roanoke — where creativity thrives, participation runs deep, and the arts strengthen our sense of community while supporting personal and economic growth . We're committed to creating a plan that reflects the spirit, stories, and aspirations of the people who call this city home, and to ensuring that arts and culture remain central to shaping our region 's next decade. AND THE TLDR We envision a Roanoke where creativity builds bridges, culture lives in every neighborhood, and the arts help shape a future we design — together. VALUES Bring people together. Make space for everyone . Imagine what's possible . Celebrate along the way. Nurture what's next. FY 25 FY26 EXECUTIVE Youth Poet Laureate Planning Youth Poet Laureate Process with Roanoke Public Libraries with Roanoke Public Libraries Art by Bus Project Art by Bus Project with ValleyMetro and Ride Solutions with ValleyMetro and Ride Solutions Executive Directors Roundtable Executive Directors Roundtable It's Here Strategy It's Here Strategy Weekly Newsletter Weekly Newsletter Two NEA Applications II \s 111=101=1 MINI ''�; oP, 17:11;"V''''''‘'''..'"1111(° 1 f: -11/79 'ii----":11141:f'•11- '`. T la 1moi rr MN Non I L'. ,.aR .rv' iii ..,, ,.. mi :::::: t.... ,. I. isi: _11111 k ■ 1 M �% r (NE . , ' A rtSfk our D .4n j :._ s a ., ;�,+ EVERY DR f _ peat ,14. A j 1111114010111` t < ik fe 4 PLAN, WA IN _CZ 1 Y Bw" ��gariin9 i ki„, .... rtg. ,14.,,c,„0 ,, i ,. ), 1 I. tit, Asis % T „ �l/Z�• •,'i�// �' sHerA oanoke.w ' hC � , / ��i//// / 't «' !N a 1 it y 4Z Or I. i 1 wE . ; ��y j 5:. ` y .4,.k.- Ate, T i 7�" •.. BUDGET SOURCES ROANOKE ARTS City of Roanoke Percent for Art Fund National Endowment for the Arts 2025 -2026 Daisy Art Activations RK ($40 K remaining) PLAN Arts Connect Neighbors ($29K canceled by the NEA) Collections BUDGET$100,000 ROalloKE ARTS Funding $15,000 Placemaking $215,000 2025 -2026 Planning $4,000 Executive $10,000 WORK TOTAL $400,000 PLANREMAINING BALANCE $200,000 2024-5 COMPARISON $375,000 THE ^O•NOKE ARTS PLACE WE WANT 2025 -2026 TO BE . WORK THANK YOU PLANQuestions, comments, or guidance? IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August 2025. No. 43239-080425. AN ORDINANCE providing for the acquisition of real property rights needed by the City for five parcels located along Tinker Creek near Columbia Street, N.E. and Palmer Avenue, N.E. in connection with a flood mitigation project; authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager, or designee, to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include temporary construction and/or permanent easements of variable length and width, as further set forth in the City Manager's Report dated August 4, 2025, for the project, to include fee simple acquisition, and such other real property interests as needed, which aligns with the City of Roanoke Flood Resilience Plan and City Plan 2040, as set forth in the aforesaid City Manager's Report. Such acquisition will be funded through the revenue the Stormwater Utility allocates annually for property acquisition. The proper City,officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above-mentioned City Manager's Report. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager, or designee, is authorized to execute appropriate acquisition documents for the above-mentioned parcels for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available for these purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. _ ATTEST: - &e.64,2„, ._ -... , , _ _ �, City Clerk. v 1111 City Manager's Report /11119' . Submitted by: Ross Campbell, PE, Director Department of Public Works ROAN O KE August 4, 2025 Title; Approval for Acquisition of Real Property Parcels Along Tinker Creek. Background: Two property owners have approached the City regarding the potential sale of five parcels located along Tinker Creek near Columbia Street NE and Palmer Avenue NE. While these parcels have limited real estate development value, they present a strategic opportunity for flood mitigation. Acquiring the properties aligns with the City's Flood Resilience Plan and City Plan 2040, and would support the following objectives: • Preserve a natural riparian buffer along Tinker Creek • Create a potential corridor for future Tinker Creek Greenway expansion • Improve the City's Community Rating System (CRS)score, which may reduce flood insurance costs for residents Funding for this acquisition is available from revenue the Stormwater Utility allocates annually for property acquisition. Considerations: Council authorization is required for the City to acquire real property. Acquisition costs will be covered by the Flood Mitigation Program multi-year account (503-3010-0000-69050-300013). Parcels Proposed for Acquisition: Tax Map-Parcel Number,. ` Address • :.Owner • 3190317 0 Plantation Rd NE VOY Roanoke LLC 3280104 0 Plantation Rd NE VOY Roanoke LLC 7350703 0 Palmer Ave NE Lela H. Preston 7350705 0 Tacoma St NE Lela H. Preston 7350704 0 Preston Ave NE Lela H. Preston Recommended Action: Authorize the City Manager, or designee, to negotiate with the property owners identified in this report, and any others that may later be identified, for the acquisition of the subject parcels. All acquisition documents shall be reviewed and approved as to form by the City Attorney. Valmarie Turner, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 4th day of August 2025. No. 43240-080425. AN ORDINANCE authorizing the acceptance of additional funds for the FY 2025 Greater Roanoke and New River Valley Small Business Development Center("SBDC") award issued by George Mason University from the United States Small Business Administration ("SBA") to the City of Roanoke ("City") ; appropriating FY 2025-2026 Grant Funds detailed more fully infra; authorizing the City Manager, or designee, to execute any necessary documents necessary to accept such Funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the additional funds for the FY 2025 SBDC award issued by George Mason University from the SBA to the City of Roanoke for funding associated with salary and benefits for SBDC's four employees, as well as operational expenses in the amount of$50,349, for the period of January 1, 2025 through December 31,2025, all of which is more particularly described in the City Manager's Report dated August 4, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City, the grant agreement and all necessary documents required to accept such grant. All documents shall be upon form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant 4. The following sections of the 2025-2026 Grant Fund be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Employee Wages 235-1211-0000-51002-400010 $30,303 Fica 235-1211-0000-51120-400010 2,125 Dental 235-1211-0000-51126-400010 105 Health 235-1211-0000-51125-400010 346 Life 235-1211-0000-51130-400010 31 Disability 235-1211-0000-51131-400010 1,124 In state travel 235-1211-0000-58352-400010 1,707 Supplies 235-1211-0000-52030-400010 84 Consultants 235-1211-0000-55095-400010 12,650 Program Activities 235-1211-0000-52066-400010 1,874 Revenues: Federal Grant 235-1211-0000-40121-400010 $50,349 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. --� — City Manager's Report Submitted by: Helen Ferguson, Strategic Projects and Grants 1111111111* Manager ROAN O KE Office of the City Manager August 4, 2025 Title: Acceptance and Appropriation of additional funds for the FY 2025 Greater Roanoke & NRV Small Business Development Center. Background: The Greater Roanoke and New River Valley (NRV) Small Business Development Center (SBDC) is a local subsidiary of the Virginia Small Business Development Center program, an organization of twenty-five offices across the Commonwealth providing professional business_ advising, education, research, and business resources to help start, grow, and transition Virginia businesses. This network represents a partnership between the United States Small Business Administration (SBA), George Mason University (GMU), and local host organizations. Local partners include academic institutions, chambers of commerce, municipalities, economic development organizations, and private companies. The SBDC provides services to the greater Roanoke area, Franklin County, Alleghany Highlands, and the New River Valley. Because the SBDC operates on a calendar year, the date range for this acceptance of funds is January 1, 2025, through December 31, 2025. This increase in funding is the appropriation of$50,349.00 for the Greater Roanoke & NRV to continue to perform on a subaward issued by George Mason University under its award from the United States Small Business Administration. This increase in funding is associated with the salary and benefits for SBDC's four employees, as well as operational expenses. Considerations: City Council action is needed to accept and appropriate funds associated with the City's role as local host for the SBDC. Recommended Action: Accept and appropriate the additional funds in the attached budget ordinance to the Grant SBDC operation project in the special revenue (grant) fund of$50,349.00 and authorize the City Manager, or designee, to execute any required agreements or documents, such documents to be approved as to form by the City Attorney. Valmarie Turner, City Manager SUBAGREEMENT MODIFICATION BETWEEN GEORGE MASON UNIVERSITY AND CITY OF ROANOKE Subaward Number: E2068359 Modification Number: 01 WHEREAS City of Roanoke is continuing to perform on a subaward issued by George Mason University under its award from The United States Small Business Administration for the project titled, 2025 SBA CORE-VA State Small Business Development Center,"award number, SBAOEDSB250172-01-00, CFDA number 59.037,the following changes to the agreement are mutually agreed to: 1. Paragraph 3A Budget: Increase funding by$50,349.00. Total before this Modification: $48,160.00 This Modification: $50,349.00 Cumulative to date: $98,509.00 2. Key Personnel: Subcontractor's Principal Investigator responsible for the conduct of the work related to this Agreement is Mrs.Heather Fay, Director. hfay@roanokesmallbusiness.org All other terms and conditions of the subcontract remain unchanged. IN WITNESS, THEREOF,the parties have executed this agreement by their duly authorized officers on the date herein set out: GEORGE MASON UNIVERSITY CITY OF ROANOKE By: By: Michael Laskofski Associate Vice President, Research Services Date: Date: E206835==9 SBA•.SHARE _ .City of Roanoke ` 22%1st CR -23%2rid CR Total Obligated#017ate''':' Personnel $ 131,746.79 $ 28,985.00' $.: -; 30,302.00 $, s 59,287.00 Fringe $. 16,227.06 $ 3,570.00 $ 3,732.00 $ ,: 7,302.00 Travel $ ••7,420.00- $ 1,632.00 $. 1,707.00 $ , ; ': 3,339.00 Equipment ' " $ $ 80.00" $ $ 80.00 . Supplies ' _ $ - • 364.15 $ ' $ 84.00 $ 84.00 Contractual - $ 12,100.00 $ .. - $ '12,100.00 Consultants. , $ , -• 55,000.00 S 1,793.00 $• ; •• 12,650.00 $.• 14,443.00• . Other '. $ .. 8,150.00 $ - .. $` 1,874.00 .$. . Total Direct=Cost $ " ` 218,908.00 $ ' ° 48,160.00• $ v ::. .' 60,349.0S $; -; 96,636 00' Indirect , ` . $ .._ $ Total SBA ,= . $ . 218,908.00 $ m , -,. 48,160..00 $• 7" - Y„ 60 349.00 $_ ii y= 96,635.00' CASH MATCH Roanoke 22%1st CR ` 23%- Total Obligated Date;, Personnel $ 131,746.76 $ 28,984.29 $ 30,301.75 $ 59,286.04 Fringe $ 16,227.05 $ 3,569.95 $ 3,732.22 $ 7,302.17 Travel $ - $ - $ - $ - Equipment $ 26.19 $ 5.76 $ 6.02 $ 11.79 Supplies $ - $ - $ $ - Contractual $ 32,500.00 $ 7,150.00 $ 7,475.00 $ 14,625.00 Consultants $ - $ - $ $ - Other $ - $ - $ - $ - Total Cast Match ':$ 18 50D 00R, ,-39,7,70 0 $ 41 5,15 0b, $ , 81 225 00 d _ Fi -z.�.�_.as a,J.,..��„.�� '�^^�, >_. � s .,,.� o_�,...,sa.,-....� : . ,....c ,,. ., .. IN-KIND:MATCH City of Roanoke, 22%1st CR x 23%2nd CR Total Obligated to Date Personnel . • " $: $ - $ $ Fringe . . :-$ $ . $.. . . $ - Travel•, $ i. -. : . .: - - '$ _ . .$. " Equipment . .. $ . . . - $• . . ' $ $ Supplies $:: $ $ $ - Contractual.- - $ :• .. $ ; $: $: - Consultants::. $ ., :... $ $.. : ;-'. '- .$.:•. - Other v ` $' 69,931.20. $ :: 15,384.86 $ 16,084.18 $ .- 31,469.04 Total In-kind $ ` e 69,931.20 $ 15,384.86, $ 16,084.18 $ 31,469.04'. Totalindfr'ect Cast .l $ - $ - ° $' - $r Grant Fund - Operations: Appropriations: Employee Wages 235-1211-0000-51002-400010 $30,302.00 Retirement 235-1211-0000-51105-400010 - FICA 235-1 21 1-0000-51 1 20-40001 0 $2,125.08 Dental 235-1 21 1-0000-51 1 26-40001 0 $105.24 Health 235-1211-0000-51125-400010 $345.92 Life 235-1211-0000-51130-400010 $31.40 Disability 235-1 21 1-0000-51 1 31-40001 0 $1,124.36 Milage 235-1211-0000-52046-400010 $0.00 In state travel 235-121 1-0000-58352-400010 $1,707.00 Supplies 235-1211-0000-52030-400010 $84.00 Consultants 235-1211-0000-55095-400010 $12,650.00 Program Activities 235-1211-0000-52066-400010 $1,874.00 Total= $50,349.00 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August 2025. No. 43241-080425. AN ORDINANCE authorizing acceptance of Grant Funds from the Commonwealth of Virginia administered by the Virginia Department of Agricultural and Consumer Services Infrastructure Grant Funds for the fabrication and installation of new awnings on the Historic Roanoke City Market, appropriating Grant Funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager, or designee, is hereby authorized on behalf of the City to accept the Grant Funds from the Commonwealth of Virginia administered by the Virginia Department of Agricultural and Consumer Services Infrastructure Grant Funds in the amount of $50,000, with a local match in the amount of$40,000, for a total of$90,000, for the fabrication and installation of new awnings on the Historic Roanoke City Market. Such grant being more particularly described in the City Manager's Report dated August 4, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The following sections of the Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Equipment 308-8120-0000-69015-300243 $ 90,000 Performance Agreements 101-8120-0000-53968-300243 (40,000) Transfer to Capital Projects Fund 101-9310-0000-59508-000000 40,000 Revenues: State Revenues—Virginia Department of Agriculture and Consumer Services 308-8120-0000-40122-300243 $ 50,000 Transfer from General Fund 308-1234-0000-41237-000000 40,000 4. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. - -- ATTEST: ti j J> City Clerk. =- (--- f 72/ City Manager's Report IMONEW Submitted by: Marc Nelson, Director Department of Economic Development ROAN O KE August 4, 2025 Title: Acceptance and Appropriation of Grant Funds for City Market Awnings from Virginia Department of Agriculture and Consumer Services. Background: The City of Roanoke (City) has been awarded a $50,000 infrastructure grant from the Commonwealth of Virginia. This funding is part of a statewide initiative to bolster local food production and agricultural facilities across Virginia. A total of 12 projects received grants totaling over$497,000 under the Governor's Agriculture and Forestry Industries Development (AFID) fund, administered by the Virginia Department of Agriculture and Consumer Services (VDACS). The AFID infrastructure grant program is designed to provide reimbursable funds primarily for capital projects at new and existing food hubs, farmers' markets, commercial kitchens, and other value-added facilities. These investments are crucial for strengthening a locality's capacity to attract and support small and mid-scale agricultural operations, fostering economic development, creating new jobs, and addressing food security within communities. The City of Roanoke's grant funds will facilitate the fabrication and installation of new awnings on the Historic Roanoke City Market, providing reliable shelter for vendors year-round. The new awnings will enable vendors to operate at full capacity and create opportunities for additional vendors. This enhancement is expected to help fill all 42 market stalls, maximizing the market's potential as a vibrant community hub, fostering greater economic activity and access to fresh, local produce in Downtown Roanoke. Considerations: City Council action is needed to accept the $50,000 grant funds for the VDACS AFID Infrastructure Grant award and to authorize the City Manager to execute the Grant agreement between VDACS and the City. A copy of the Grant agreement is attached to this report. There is $25,000 local funding match required for this grant. The total cost of the project is $90,000 and Economic Development identified the remaining $40,000 before submitting the proposal. Recommended Action: Accept the Grant as described above and authorize the City Manager, or designee, to execute the required grant agreement and associated documents to be approved as to form by the City Attorney. Appropriate the grant funds and establish a revenue estimate in the amount of$50,000 to be established by the Director of Finance. Valmarie Turner, City Manager AFID Infrastructure Grant Reimbursement Request Date MOU# Request# Company Street City,State,Zip Phone&Email Federal ID ::° . . : : Item# Total Project Budget AFID Budget MID Balance This Request New Balance Personnel* $0.00 Fringe* $0.00 Travel $0.00 Construction and/or Renovation Supplies&Materials $0.00 Contractual** $0.00 Other $0.00 Total $0.00 S0.00 $0.00 *For reimbursments containing personneL'fringe requests,the following is necessary: -payrolls documented in accordence with generally accepted practices with official approval -where multiple grants are involved,timesheets must delineate hours spent per grant and account for the total activity for which the employee is compensated-and include the supervisor's signature s'For reimbursements containing contractual reimbursement requests,the following is necessary: (1)the name of the consultant and the nature of the services provided (3)the relevance of the services to the project or program and (n)Whichever of the following is applicable: -The rate±dates and/oihours worked(if fee is based on such) -The r of units of ser.ice pro,.ided,and the beginning and ending dates of o..erall period of service cif the fee is based on such) -The basis for determining fee and the beginning and ending dates of the period in which services were provided,if the fee is based on such) Total Budget Overview Locality Cash Other Cash. Item# Total Project Budget AFID Amt Match "Match Personnel Fringe : ; . . . . Travel Supplies.&Materials :.. Contractual • Other Total S0.00 S0.00 $0.00 ;; • ;• $0.00 Please provide backup documentation for the highlighted categories in order to close out the grant. Contractual Date Vendor Description Amount Total Requested $0.00 - .g25-1: a Date Supplies Purchased From • $0.00 Name Name P.Ending Hours P.Ending Hours Hours 0 Rate Rate Total $0.00 Total $0.00 Fringe(25%) $0.00 Fringe (25%) $0.00 Total Salary $0.00 Total Fringe $0.00 $0.00 Governor's Agriculture and Forestry Industries Development Fund — Infrastructure Grant Program (AFID Infrastructure Program) Grant Application I. Overview Project Title: Historic Roanoke City Market AwiungReplacement , . Applicant Locality (lead applicant for Other localities (for multilocality applications multilocality applications): only): City of Roanoke .. -,. N/A. . . Project Start Date: 07/0112025 Anticipated End Date: 06/30/2025 Requested Amount: 'S50,000 Primary Contact Information Name: Mandy Cribb : . , -... . ... Title: Economic_Development Specialist - Organization: City.of Roanoke '' Telephone: (540) 85 -5821 ` Email Address: mand) cubb@roa iokeva:gos Mailing Address: 117 Chinch Ave. SW =- ' -• City, State, Zip: Roanoke;-VA 24011 •• ` II. Project Description Please provide a narrative demonstrating a dear need, a proposed solution, and an explanation of how grant funding will support agriculture and/or forestry industries. The lifeblood of our local farms flows,directly through the Historic Rouioke.CityF Market. Since 1882, this open-air market has stood as'a vital hub,a place Where the rich bounty of Virginia's ' agricultural sector meets the community:Farmers;ranchers, and growers,All within a 100-mile radius—some even closer at 25.miles,rely on this space to sell the fruits (and vegetables, meats; cheeses, and more) of their labor.directly to consumers.As a USDA Farmers Market,managed by Downtown Roanoke, Inc. (DRI),we uphold standards that ensure these vendors are truly the • producers, fostering a direct connection between the land and our tables, Our participation the • SNAP-EBT and-Virginia Fresh Match programs further strengthens this l nk,.enabling all members of our conimuni.ty to access fresh,locally sourced goods,_directly supporting.our agricultural families.With a_free trolley operating"Monday through Friday 7 am-7 pm,directly to the Market Square;this provides additional access to residents: - ' The Market awnings:are beyond then useful:life and are rapidly deteriorating further with each weather event,which disrupts the:continuity of daily operations for farm and agricultural Vendors, as well as their customers. In their current.condition,the au-rungs have tears,leaks, and visible ' _damage resulting in'much of the vendor tables to be inoperable; Even on warm,:sunny,days, the lack of-sufficient shade causes.produce to wilt and spoil,diminishing the value of their hard:Work and potentially deteri7ng•customers. Pervasive Mildew and Moss are not'onlynnnsightly but also -, create an unwelcoming environment(photos attached) The Aging canvas is too deteriorated to pressure Wash at this point. The proposed-solution is a complete replacement Of these critical awnings:Investing in new, `durable Materials provide reliable shelter for our vendors to function at full capacity and increase availability for additional Vendors to till all 42 stalls for at least thenest decade. This will allow all contracted and daily Vendors to continue to-set up,while encouraging visitors to-browse" comfortably,rain or shine,fostering a:more,consistent and thriving market atmosphere. This reliability directly translates to increased sales for our agricultural producers,bolstering their: livelihoods.and'the sustainability of.their farms. ,Securing$50,000 idAFID Infrastructure giant funds,in addition to the S40,000=already committed by the City-of Roanoke,will bring this essential project to fruition in a few short - months. Tins=investment is not merely about aesthetics;it is a direct investment in the, ; . `infrastructure that supports our regional food systems.By ensuring the continued daily operation of the Historic Roanoke City Market,we are: • Providing a reliable and,consistent sales channel for local farmers,ranchers, and growers:This:`direct-to-consumer model allows them to_capture a greater share of the• value of their" products, fostering economic viability for their operations.!; • :Reducing post-harvest losses: Proper protection from the elements minimizes spoilage and damage,ensuring that the fruits of their labor reach consumers in optimal condition. • Enhancing market access for'small and emerging agricultural businesses: The market provides a low barrier entry point for new farmers to test their products.and'build their customer.base. • Increasing,consistency of Market,hours: The more consistent hours'farmers are set up, the more customers can rely on them to be there and thus increase regular market-trips, • Strengthening the local food system:By connecting consumers directly with producers, we build a more resilient and sustainable food network for the.region. . • Preserving a vital.community space: The market is more than just a place,to buy food; :. it's a gathering place that fosters community connections and educates consumers about : local:agriculture The Historic Roanoke City-Market is a cornerstone of our local agricultural economy. Replacing these dilapidated awnings.is not just a necessary repair;it is a crucial investment-in'the future of - our farmers,:our community;.and the enduring legacy.of our-region's.agricultural heritage.This grant funding will ensure that this vital link between Out farms and our families remains,strong and vibrant for generations to come. M. Eligibility Please briefly describe how your project meets one or more of the following eligible project types: • Processing facilities that are primarily locally owned,including commercial kitchens, packaging and labeling facilities, animal slaughtering facilities, or other facilities, and that are primarily utilized for the processing of meats,dairy products,produce,or other products • Farmers'markets • Food hubs and other agricultural aggregation facilities The Historic'Roanoke City 1Market;.established-iri 1882,is the oldest continually operat n:b en- air,farmers Market in the.Commonwealth of Virginia,And continues to operate 7 days a-week;363 days-a year.The Market is a USDA Farmers Market,which adheres to specific guidelines. In order to participate in the market,vendors must be fanners;ranchers,and'growers who sell what they grow,raise;and produce on:their:farms within.a 100.mile radius of Rdanoke to be considered local;or 25 miles to be considered homegrown.All of our growers participate in the Supplemental Nutrition Assistance Program.(SNAP-EBT) that allows low income customers to purchase fresh meats, eggs,cheeses, and more while also receiving a dollar for dollar match on fresh produce up - to$20 per person,per daythrough the Virg p ugVirginia Fresh Match program_The market also provides 'weekly family friendly events and activities to'educate,the public about Jocal agriculture, eating: seasonally,and_nutritious foods.,Tl e Market has 32 regular ag and artisan vendors,the majority of :those being farmers:: : ;• IV. Match Requirement Please indicate if your project qualifies for a reduced match requirement as described in the Program Guidelines: 1. Is the project located in an economically distressed locality? a . Ares:::,X No: 0. '.• 2. Is the project a shared-use facility serving multiple small-scale agricultural producers? Yes X No: ❑ - �V Budget and Budget Narrative Please use the attached budget form to show total project costs. Provide a budget narrative below; outline specifics on the proposed use of funding and explain the details about the personnel and expenses that are itemized in the budget. The attached estimate from Ritz:Awning Company,based in Lynchburg,Virguua,shows:that'the total cost°of the fabrication and installation of the"four Sunbrella.awning-covers to be installed on 'the existing frames Will total$89;505 The-City of Roanoke has•$40,000 set aside for the project,: which exceeds the 2.1 match requirement as an economically distressed locality.There ae.no a. additional personnel,or other expenses related to<thle:project, :'. VI. Work Plan Please describe the activities,who will be completing them, and the estimated completion date of each project outcome described in your project narrative. Project Activity Who Timeline Awning Selection Process City of Roanoke,DRI, June 2025 community Awnings Order Placed DRI July 2025 Awnings Fabricated Selected Contractor August 2025 Awning Installation Selected Contractor September 2025 Ribbon Cutting and Celebration on National City of Roanoke,DRI October 2025 Farmers Day VII. Metrics and Outcomes Please describe what success would mean for the project and how that success will be measured. Success,for the project would be be ieth7ed when the pavilronis fully constructed and.operational, enhancing the market experience for both'.A endors and customers.This would'be evident in increased'vendor participatioin,`higher sales,and greater customer satisfaction The pavilion should become a vibrant hub for'le community,--hosting not only the'farmers market hirf also other local events and gatherings. Ultimately,the pavilion should become a beloved community asset, fostering a stronger sense of community'and promoting a sustainable food system., x , _DRI • .Number of hours that the farmers.market is;open, : • Number of farmers:and food businesses'served-by the fanners market •=w Sales made by;farmers and food:businesses at.the farmers market O. Number of customers served b= the farmers market • Number of transactions made-by people who have limited incomes:(SNAP,WIC, Medicaid) • ` Value of transactions:made by eo le'have who limited incomes SNAP`WIC .Medicaid including matching'fiinds •. Number of events hosted under the new market structure VIII. Letters of Support/Attachments Please attach the following documentation: • Letter for the chief administrative officer of applicant political subdivisions) expressing support and how they will assist • Letters of support from the agricultural industry, forestry industry, and/or other affected constituents Email the completed application to: Rachel Meyers Office of Agriculture arid Forestry Development • Rachel.Meyers@vdacs.virginia.gov Or submit by mail to: Rachel Meyers Office of Agriculture and Forestry Development Virginia Department of Agriculture& Consumer Services 102 Governor Street Richmond,VA 23219 Exhibit C AFID Infrastructure Grant Reporting Requirements The interim report is due June 30, 2026.The final report is due June 30, 2027. Interim Report Format The interim report shall be completed using the following format: I.Activities Performed • Briefly summarize activities performed,targets,and/or performance goals achieved during the reporting period. Whenever possible, describe the work accomplished in both quantitative and qualitative terms. Include the significant results, accomplishments,conclusions and recommendations. Include favorable, unexpected or unusual developments. • Provide a comparison of actual accomplishments with the goals and timeline described in the approved workplan. • Present the significant contributions and role of project partners in the project. H.Problems and Delays • Note unexpected delays, impediments, and challenges that have been confronted in order to complete the goals for each project. Explain why these challenges arose and describe actions taken to address them. • Review measurable outcomes to determine if targets are realistic and attainable. An objective that is too stringent should be scaled back and identified in the performance report. • In the event that the work plan, outcomes,budget, and/or methodology needs to be adjusted,provide an outline of those changes. • Describe any changes that are anticipated in the project. HI. Funding Expended To Date • Provide information regarding the level of grant funds expended to date in the table below,using the format provided: Budget Items AFID funds Cash from In-Kind Other Other TOTAL Locality from Cash In-Kind Locality Personnel Fringe Travel Supplies/Materials Contractual Other Totals • Provide an itemized list of each expenditure,providing the following information for each: expenditure description, ainount, date, source of funds (AFID, Local Cash, Local In-Kind, Other Cash, Other In- Kind), and how the expenditure relates to the activities outlined in the approved project workplan. IV.Additional Information •Provide additional information available (i.e. publications,websites,photographs) that is not applicable to any of the prior sections. Exhibit C Final Report Format The final report should be completed using the following format: I.Project Summary • Describe the initial purpose of the project and the specific need/problem to be addressed • Describe this project's approach toward achieving its purpose and addressing that specific need/problem. Include the goals of the project and its specific deliverables. II. Goals and Outcomes Achieved • Supply the activities and specific deliverables completed in order to achieve the goals and outcomes for the project. (If outcome measures were long term, summarize the progress that has been made towards achievement.) • Compare actual accomplishments with the goals and deliverable described in the approved project workplan. Explain what went right/wrong in achieving/not achieving each. HI. Lessons Learned/Next Steps • Offer insights into the lessons learned by the project staff as a result of completing this project. Share what advice you have for others interested in pursuing a similar project. • What should be done next to address the specific need/problem identified in this project? • What is the future of the board/committee/working group that came together for this project? IV.Budget Summary • Provide a summary of the project budget in the table below,using the format provided: Budget Items AFID funds Cash from In-Kind Other Other TOTAL Locality \ from Cash In-Kind Locality Personnel Fringe Travel Supplies/Materials Contractual Other Totals • Provide an itemized list of each expenditure, providing the following information for each: expenditure description, amount, date, source of funds (AFID, Local Cash, Local In-Kind, Other Cash, Other In- Kind), and how the expenditure relates to the activities outlined in the approved project workplan. V.Additional Information • Provide additional information available (i.e. publications,websites,photographs) that is not applicable to any of the prior sections. MEMORANDUM OF AGREEMENT Contract#2025-07-05 Historic Roanoke City Market Awning Replacement This Agreement is hereby entered into this 1st day of July, 2025 by the City of Roanoke, hereinafter referred to as Awardee, and the Virginia Department of Agriculture & Consumer Services, an agency of the Commonwealth of Virginia, hereinafter referred to as Agency. WITNESSETH that Awardee and Agency, in consideration of the mutual covenants,promises, and agreements contained herein, agree as follows: 1. Scope of Services: Awardee shall be responsible for developing and delivering those actions and results included in the workplan proposed in its grant application(including any amendments/changes proposed by Agency),which is hereby made a part of this Agreement. The approved workplan is attached as Exhibit A. 2. Period of Performance: The agreement shall run from.July 1st, 2025 through June 30th, 2027,unless a written request to extend the Agreement is submitted by Awardee and approved by Agency. Agency shall not provide reimbursement for any expenses incurred after June 30th, 2027 unless agreed to in writing by Awardee and Agency. 3. Reimbursement: Agency will provide Awardee a total of up to $50,000 in reimbursement expenses. Of this amount, 75 percent($37,500)will be reimbursed upon receipt of a valid invoice; the Awardee shall use the invoice template,which is attached as Exhibit B. Each invoice from Awardee must include a description as to how the expenditures submitted for reimbursement are related to the approved project workplan. The remaining 25 percent($12,500)will be reimbursed upon receipt and approval of the final report and invoice by Agency at the end of the project, unless an alternative reimbursement process is requested in writing by Awardee and agreed to by Agency. Payment by Agency will be made within 30 days of approval of the invoice. In addition, as required in the guidelines established for the Governor's Agriculture and Forestry Industries Development Fund Planning Grant program,which are incorporated by reference into this Agreement,Awardee shall repay to Agency all previously reimbursed funds should Agency determine that Awardee failed to substantially complete those actions and results included in the approved workplan attached as Exhibit A. 4. Budget for Approved Workplan: Budget Items AFID funds Cash from In-Kind Other Other TOTAL Locality from Cash In-Kind Locality Personnel Fringe Travel _ Supplies/Materials $50,000 $39,505 $89,505 Contractual Other Totals $50,000 $39,505 $89,505 Agency retains the authority to audit the source of all matching funds. 5. Travel: All travel reimbursements requested by Awardee must be in accordance with the current Virginia Department of Accounts State Travel Regulations. The current link to these regulations is: http://www.doa.virginia.gov/Admin Services/CAPP/CAPP Topics Cardinal/20335-2015- Dec.pdf 6. Audit Requirements: The contractor shall retain all books, records, and other documents relative to this contract for five (5)years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period. 7. Site Visits: Agency and/or its authorized representatives have the right, at all reasonable times, to make site visits to review project accomplishments and management control systems, and to provide such technical assistance as may be required. 8. Withholding Payment: Agency reserves the right,upon written notice to Awardee, to withhold future payments after a specified date if Awardee fails to comply with any of the conditions of this Agreement. Agency also reserves the right, at Agency's discretion, to withhold payment until Awardee 2 submits additional documentation evidencing how the expenditures submitted relate to the approved workplan. 9. Cancellation of Agreement: Agency reserves the right,upon written notice to Awardee, to terminate the Agreement at any time if Agency determines that Awardee failed to comply with any of the conditions of this Agreement. Termination of the Agreement by Awardee may occur, but only upon submittal of a written request for termination by Awardee, and approval of such termination by Agency. 10. Reporting Requirements: Awardee is required to submit an interim report by June 30th, 2026. In addition,Awardee is required to submit a final report and budget close-out form no later than June 30th, 2027. The templates for these documents are attached as Exhibit C. 11.Revision of Scope or Objectives: Awardee must submit a written request for approval by Agency to modify the workplan attached as Exhibit A. Such written request shall include a justification for the workplan change, a description of the revisions proposed, and any budget revisions, if applicable. IN WITNESS WHEREOF,the parties have caused this Agreement to be duly executed intending to be bound thereby. For: City of Roanoke,VA For: Virginia Department of Agriculture and Consumer Services By: (Signature in Ink) (Signature in Ink) Joseph W. Guthrie, Commissioner Name. Title (Date Signed) (Date Signed) 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August 2025. No. 43242-080425. A RESOLUTION approving the City of Roanoke's 2025-2029 HUD Five-Year Consolidated Plan and 2025-2026 Annual Action Plan; authorizing the City Manager, or designee, to execute all necessary documents pertaining thereto; and further authorizing the City Manager, or designee, to submit such plan to the United States Department of Housing and Urban Development(HUD) for final review and approval. WHEREAS, the City of Roanoke's 2020-2024 Five-Year Consolidated Plan was adopted by City Council and approved by HUD in 2020 which addressed the City's proposed use of entitlement funding received by HUD (Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) Programs) used to provide affordable housing, public services, neighborhood revitalization, economic development, and homelessness prevention services to low and moderate income persons, WHEREAS, an Annual Plan to the Consolidated Plan that describes the specific activities to be undertaken for each program year, is required to be submitted to HUD each year for approval, WHEREAS, the 2025-2056 Annual Plan contains a budget of $6,215,199.62 in total funding. An initial public hearing was held on March 27, 2025 to receive citizen input on the development of the City's 2025-2029 HUD Five-Year Consolidated Plan and 2025-2026 Annual Action Plan; a second public hearing was held on July 21, 2025, during which the public had a 30-day period from July 3, 2025, to August 4, 2025, to comment on the proposed 2025-2029 HUD Five-Year Consolidated Plan and 2025-2026 Annual Action Plan; and WHEREAS, the City's 2025-2026 Annual Plan is required to be submitted to HUD for final review and approval, upon completion of such 30-day public comment period, pending City Council approval. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City's proposed 2025-2026 Annual Plan to the 2025-2029 HUD Five-Year Consolidated Plan, which contains a budget of$6,215,199.62 in HUD entitlement funding, to be used for various programs that have the goal of increasing the supply of affordable housing, increasing and improving the delivery of social services, ending homelessness, creating and maintaining neighborhood quality, promoting economic development, and providing effective administration of such programs, all as more particularly set forth in the City Manager's Report dated August 4, 2025, is approved. 2. The City Manager, or designee, is hereby authorized to execute any necessary documents pertaining to the City's 2025-2026 Annual Plan to the 2025-2029 HUD Five-Year Consolidated Plan, and to submit such plan to HUD for final review and approval. ATTEST: City Clerk. City Manager's Report Submitted by: Jillian Papa, Director �� Planning, Building, & Development ROAN O KE August 4, 2025 Title: Approval of the HUD 2025-2029 5-year Consolidated Plan and 2025-2026 Annual Plan. Background: The City of Roanoke receives approximately $2.5 million in funding each year from the Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) programs. These funds support programs to provide affordable housing, public services, neighborhood revitalization, economic development, homelessness prevention, and services to low and moderate income people/households. The City of Roanoke's 2025—2029 Consolidated Plan is a five-year strategic plan that provides an outline of actions for the community as it works toward meeting housing and community development needs. The proposed Consolidated Plan covers the period from July 1, 2025, to June 30, 2029. The proposed Annual Action Plan includes the yearly funding distribution, program goals/objectives, and expected outcomes for program year 2025. These plans serve as an application HUD for funding for the following federal entitlement programs that serve low- income individuals and/or families: Community Development Block Grant (CDBG), HOME Investment Partnerships Act Program (HOME), and the Emergency Solutions Grant (ESG). Public Participation and Comments: In accordance with HUD requirements and the City's Citizen Participation Plan, a 30-day comment period for the review of the Annual Action Plan and a public hearing. The required 30-day comment period began on July 3, 2025; at the July 21, 2025, public meeting before City Council to hear public comment, no public comments were received. As of the date of this report, staff has received at least one formal written public comment on the contents of the plan and numerous inquiries on the status of funding recommendations from applicants. The Consolidated Plan describes in details the City's efforts to encourage broad participation, with an emphasis on seeking input from low- and moderate-income persons, residents of predominantly low- and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities, public housing residents, local and regional institutions, businesses, developers, and nonprofit organizations. The plan outlines community needs and recommends six goals and objectives to address these community needs over the next five years as: 1) Improve Supply of Affordable Housing, 2) Increase and Improve Social Services, 3) Work to End Homelessness, 4) Create and Maintain Quality Neighborhoods, 5) Promote Economic Development, 6) Effective Administration. Table 1 provides the breakdown of CDBG, ESG and HOME funds available for projects this year. Table 1. Total Available Funds Fiscal Year Total Source 2025 Grant Available Funds = Funds_ CDBG 2025 HUD $1,805,116 Allocation ESG 2025 HUD $159,190 Allocation HOME 2025 HUD $576,593.62 Allocation TOTAL 2025 HUD $2,540,899 Allocation Prior Year Carry over $5,674,300.62 Resources funds and program income TOTAL $6,215,199.62 Note: Each program provides for the City to recover a percentage of funding for administrative costs to manage the funds. Funding Application Review Process and Recommendation: Staff reviewed funding applications for completeness, previous performance, and program eligibility. Eligible, scored applications were referred to the Council-appointed Human Services Advisory Board (HSAB) for review, scoring, discussion and ranking. Eligible, scored applications were tallied, ranked from highest to lowest score, and the score was then used to determine the award of funds. Funding applications were reviewed and ranked by the HSAB on June 10, 2025. Table 2 provides funding recommendations for projects/activities utilizing the new allocations and prior year resources for the HUD Program Year 2025. Project/Activity Level Funding Recommendations for HUD Program Year 2025 Goal 1 : Improve Supply of Affordable K663,944.66 Housing Restoration Housing - 319 Dale Ave SE $115,180 Renovation Alliance - Citywide.Rehab $200,000 Renovation Alliance - Belmont Fallon Target $75,000 Area Rehab Housing Rehab Program $300,000 Affordable Housing/Homeownership $154,830.40 Acquisition of foreclosures $300,000 HOME Activities $518,934.26 Goal2: Increase and Improve Social $270,767: .Services Boys and Girls Clubs of SWVA- Out of $45,000 School Time Bradley Free Clinic - Mental Health Services $54,583 Children's Trust - Child Advocacy Center $36,646 Children's Trust - Court Appointed Special $54,538 Advocates Family Services of Roanoke Valley - $80,000 Counseling Services Goal 3: Work to End Homelessness $148,200 Council of Community Services - HMIS $25,000 Council of Community Services - Prevention $53,200 Council of Community Services - Rapid $25,000 Rehousing Family Promise - Shelter Program $45,000 Goal4: Create'and Maintain Quality $2,500,000 . Neighborhoods Detention Center Maintenance $250,000 Public Safety $250,000 Sidewalk Improvements $500,000 Fallon Park Soccer Fields $250,000 FY27 Parks Projects $500,000 Washington Park $750,000 Goal 6: Effective Administration :$429,672 CDBG $361,023 ESG $10,990 HOME $57,659 Considerations: The City plans to allocate these federal funds for FY 2025 to the projects listed and described in the Annual Action Plan. The listed projects include programs that will help achieve Consolidated Plan goals, some activities required by HUD, and administrative activities associated with managing the federal funds. It should be recognized that the federal funds allocated to many of the projects do not cover the total costs of the projects. In addition, HUD regulations limit the amounts of federal funds that can be used for those activities required by HUD as well as the administrative activities associated with managing the federal funds. The proposed five-year Consolidated Plan (2025-2029) and 2025 Annual Action Plan includes the yearly funding distribution of CDBG, ESG and HOME Program goals, objectives, and expected outcomes for FY 25. Council is required to approve the annual funding distribution, the Consolidated Plan and Annual Action Plan prior to submission to HUD prior to August 16, 2025. HUD must approve the Plans before entitlement funding will be allocated to the City. HUD will evaluate the.City's program and fiscal performance against the FY 25 Annual Action Plan. Recommended Action: Adopt the 2025-2029 Consolidated Plan and Annual Action Plan, including the yearly funding distribution. Valmarie Turner, City Manager 2025 IIPArkilirilli iiillilifig ROANOKE , 1iiiIT _ __... _ __ 1<-1:, IIIA III o GN. Jv 7 2025 - 2029 Consolidated Plan 2025 Annual Action Plan CITY OF ROANOKE COMMUNITY RESOURCES DIVISION City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan Executive Summary ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction - The City of Roanoke's 2025—2029 Consolidated Plan is a five-year strategic plan that provides an outline of actions for the community as it works toward meeting the housing and community development needs of its low—and moderate-income and special-needs households.The plan's development includes a profile of the community and its economy,assessing housing and community development needs,and developing long-range strategies to meet those needs. The Consolidated Plan serves the following functions: • A planning document for the City, which builds on a participatory process among citizens, organizations, businesses, and other stakeholders; • A submission for federal funds under HUD's formula grant program for jurisdictions; • A strategy to be followed in-carrying out HUD programs;and -_. • A management tool for`assessing performance,tracking success, and determining the course of future Consolidated Plans. The Consolidated Plan for the fiscal years 2025-2029 was prepared in accordance with Sections 91.100 through 91.230 of HUD's Consolidated Plan Final Rule. 2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview Community Needs: 1. Provide decent housing by preserving the affordable housing stock, increasing the availability of affordable housing, reducing discriminatory barriers, increasing the supply of supportive housing for those with special needs, and transitioning homeless persons and families into housing. 2. Provide a suitable living environment through safer, more livable neighborhoods,greater integration of LMI residents throughout Roanoke, increased housing opportunities,and reinvestment in LMI neighborhoods. 3. Expand opportunities through targeted public services, homeownership opportunities, development activities that promote long-term community viability,and the empowerment of low-and moderate-income persons to achieve self-sufficiency. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 2 Goals&Objectives: • Improve Supply of Affordable Housing o Preservation and Rehabilitation—Activities will preserve existing affordable housing in single family housing and multi-family housing through rehabilitation. o Affordable Housing—Affordable housing activities will focus on the development of new affordable rental units and opportunities for home ownership. • Increase and Improve Social Services o Public service activities will be carried out by local non-profit organizations providing services to LMI households. Services could include mental health counseling,services for abused and neglected children,employment services,or childcare. • Work to End Homelessness o Homeless Services—Individuals and household receiving services from ESG funded projects will receive assistance with homeless prevention, rapid rehousing,and emergency shelter. Funding will also assist with the delivery of the Homeless Management Information System (HMIS). • Create and Maintain Quality Neighborhoods o Public Facilities—Activities that benefit facilities and spaces accessible to the general public such as streets, playgrounds,and utilities. o Neighborhood Improvements—Neighborhood improvements will focus on safe and accessible infrastructure that support community diversity and'stability including ADA improvements,,improved sidewalks, and installation-of bus shelters. • Promote Economic Development ° ; • Effective Administration o Planning and Administration are considered to support each need,goal,and project outlined in this Consolidated Plan and ensure compliance with utilizing Federal resources. 3. Evaluation of past performance The City of Roanoke funded projects during the 2020—2024 Consolidated Plan period to benefit low- and moderate-income residents.To date, key accomplishments from the 2020—2024 Consolidated Plan include: • 140 homeowners received housing rehabilitation services to address health and safety home repair needs. • CDBG funds were leveraged with the Lead Hazard Reduction and Healthy Home Production, grants for over$11.5 million in additional funding to address lead based paint hazards, radon, and other home health and safety repairs. • CDBG and HOME funds assisted in the creation of 27 new homeownership opportunities for LMI households. • Funded the expansion of Bradley's Free Clinic's behavioral health wing to add a 6 individual counseling rooms,group therapy space, and support space. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 3 • Non-profit organizations provided targeted public services, including advocacy for abused and neglected children,services for children in foster care, dental care for LMI residents, and mental health counseling for public housing residents. • Homeless prevention assistance and homeless services were provided to over 100 households • Street and sidewalk improvements in the Melrose-Orange and Belmont Fallon Target Areas • Developed Home Safe,a program to assist in the development of affordable rental units for households exiting the Coordinated Entry utilizing American Rescue Plan funds. • Provided funding for small business and non-organizations to respond to the Coronavirus Pandemic with $3 million in Coronavirus Aid, Relief, and Economic Security Act(CARES Act) funding. 4. Summary of citizen participation process and consultation process Citizen participation includes actively encouraging citizens, particularly the low and moderate-income population,to participate in the planning process for the five-year Consolidated Plan,the Annual Action Plan,the submission of Substantial Amendments, and the development of the Consolidated Annual Performance Report (CAPER). The City encouraged and sought broad participation but especially encouraged participation from low- and moderate-income persons, residents of predominantly low-and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities;public housing residents,local and regional institutions, businesses,developers, and nonprofit organizations. All public meetings are held in a location convenient to residents;particularly those that are potential or actual beneficiaries. Meetings are held at times to"provide"maximum flexibility for an array of citizen schedules.Attention is given to ensure meeting times increase the probability of maximum citizen participation. City residents had the opportunity to comment on housing, homelessness, community development, and public service needs at public hearings,other meetings,or by directly contacting the City.Two formal public hearings were held in front of City Council and the Mayor on March 27, 2025 and May 19, 2025 and a public comment period commenced on April 17,2025 and concluded on May 19, 2025.The public hearings and public comment periods were advertised in the Roanoke Times on March 7, 2025. The public hearings and public comment period was also advertised with non-profit organizations, stakeholder groups, and community outreach. City staff engaged the community during the Consolidated Planning process by holding stakeholder meetings,collecting community surveys,and through community outreach.The Community Survey was primarily targeted to low to moderate respondents with 241 responses received, including 74 received at an outreach event at the Roanoke Rescue Mission.Surveys were distributed at other key organizations including the Casa Latina, Roanoke Redevelopment and Housing Authority, Commonwealth Catholic Charities, Envision Center, Humble Hustle, and Presbyterian Community Center, as well as social media posts on the City of Roanoke's Facebook page and visual marketing boards. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 4 Additionally, meetings were held with key stakeholder groups to share the planning process, solicit feedback,and receive input on the development of the plan. Meetings included neighborhood groups, Fair Housing Board, Continuum of Care(CoC), Blue Ridge Interagency Council on Homelessness (BRICH), Roanoke Redevelopment and Housing Authority, Blue Ridge Legal Aid, Roanoke Valley Alleghany Regional Commission,and the local Community Action Agency(TAP). Citizen participation played a vital role in the needs assessment, market analysis, and the construction of the goals and priorities featured in the Consolidated Plan. 5. Summary of public comments The City of Roanoke gathered public input through stakeholder meetings,through survey collections, and at outreach events. Feedback from residents reflected a wide range of community concerns and priorities.Common themes included the need for increased climate resiliency, expanded services for older adults,and greater awareness of available resources.Participants also expressed concerns about reduced funding for vital programs, neighborhood and pedestrian safety,access to transportation, and behavioral health services. A prominent and reoccurring concern was the lack of safe,habitable, and affordable housing. Residents highlighted the importance of maintaining existing housing for safety and livability,increasing affordable housing options, enforcing rental standards, and rehabilitating vacant and derelict properties. Many emphasized the need for additional resources and coordinated support to effectively address the complex needs of individuals experiencing homelessness.'.. These comments were addressed and incorporated as part of the Consolidated planning process in the formulation of the Consolidated and Annual Action Plans. 6. Summary of comments or views not accepted and the reasons for not accepting them All comments and views are accepted. All comments and results from public meetings and outreach events/surveys were recorded and utilized to help form the priorities,goals, and projects for the Consolidated Plan. 7. Summary The City of Roanoke receives approximately$2.5 million in funding each year from the Department of Housing and Urban Development(HUD) under the Community Development Block Grant(CDBG), HOME Investment Partnership(HOME)and Emergency Solutions Grant(ESG) programs.These funds support programs to provide affordable housing, public services, neighborhood revitalization, economic development, homelessness prevention,and services to low and moderate income people.The City's funds are heavily leveraged with funding and in-kind support provided by the non-profit agencies that are contracted to provide those services. Each program provides for the City to recover a percentage of funding for administrative costs to manage the funds. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 5 For HUD Program Year 2025 the City was allocated: • Community Development Block Grant(CDBG) $1,805,116 f. am>....,...ammm Y. ...m..me..e..a......... ..a......t • Emergency Solutions Grant(ESG) $159,190 • _ • Home Investment Partnership Program (HOME) $576,593.62 The City proposes to utiliie the new allocations and past unobligated funding for the following budget items for HUD Program Year 2025: Improve Supply of Affordable Housing .__m..aw.___.>a__a _.a w _r$1,663,944.66 ;Restoration Housing 319 Dale-$115,180 i$115,180 i - i Renovation Alliance,'Citywide-Rehab_" $200,000 ' �.........+ la......aa.>.maa .: a� .aa,, � .� .�ama.,z,..a.m.am�... �_>,ma....m,._...a....a.....a.m.a1 ;Renovation Alliance, Belmont Fallon_Target Area Rehab i$75,000 - Housing Rehab Program • ;m �. _ $300,000 ......a... .............m_........a....._..i I .=a..,..am® ... . ...am..a...m..._.m.. a..a.._..m..m._...a..m.,.aa.. Affordable Housing/Homeownership $154,830.40 Acquisition of foreclosures $300,000 ramaea...,amn:.aa....e...a.ew..+..w.....a.o.+..v.®a.a...a+.aa.v.a+a+.a.....+a.+... .a...s..z«.a....m...a...sa.n+.n.as.mw....ma...,...ama1 ;HOME Activities i$518,934.26 Increase and Improve Social Services $$270,767 9 ;Boys and Girls Clubs of SWVA Out of School Time $45,000 p.. ..r -1 ;Bradley Free Clinic Mental Health Services i$54,583 Children's Trust Child Advocacy➢Center. .a......m................ .$36,646..a..a..aa.m.a.aa.m....m.a,.......aa,.......m.._ m; Children's Trust Court Appointed Special Advocates $54,538 t Family Services of Roanoke Valley,Counseling Servicesap a �i$80,000majma�a.... . ....a..,ma..a....._m..a.. . .,.,..a..d_m l Work to End Homelessness F$148,200 iCouncil of Community Services HMIS-$25,000 1$25,000 Council of Community Services, Prevention _$53,200 Council of Community Services, Rapid Rehousing .®......., !$25,000 Family�Promise, Shelter�Program....a..m....,..m.., .....„.....�-$45,000 Create and Maintain Quality Neighborhoods 1$2,500,000 Detention Center Maintenance 1$250,000 i -I ;Public Safety ,$250,000 Sidewalk Improvements $500,000 i .,.a..a.+. .aa.;a.a..a.......m..,..<_am.a...m..a,.....a.......,..a....,_.,.a..m ® City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 6 Fallon Park Soccer Fields-$250,000 $250,000 1 iFY27 Parks Projects ;$500,000 Washington Park..................H.....,..........,.,.............< $750,000 Effective Administration f$429,672 • CDBG =$361,023 ._,.......HOME...................®........................,........_,... i$57,659 • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 7 The Process PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency ROANOKE CDBG Administrator ROANOKE HUD Community Resources Division HOPWA Administrator HOME Administrator ROANOKE HUD Community Resources Division ESG Administrator ROANOKE HUD.Community Resources Division HOPWA-C Administrator Table.1—Responsible Agencies Narrative The HUD Community Resources Division in the Department of Planning Building and Development is the lead agency in the City of Roanoke for overseeing the development of the 2025-2029 Five Year Consolidated Plan. HUD Community Resources staff administers the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnership Program (HOME) and coordinates with the nonprofit organizations and local jurisdictions on the allocation of funds. Consolidated Plan Public Contact Information Jillian Papa Director of Planning, Building, and Development 215 Church Ave. SW, Room. 170 Roanoke,Virginia 24011 jillian.papa@roanokeva.gov 540-853-5808 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 8 PR-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(1) and 91.315(I) 1. Introduction The consultation process for the Consolidated Plan was built around extensive community engagement to ensure that the priorities and needs of all residents were heard and addressed.Online and paper surveys were made available throughout the City to gather broad input on housing,services,and infrastructure needs. Surveys were made available in English and in Spanish. In-depth interviews with key stakeholders, including non-profit providers, housing developers,and public agency representatives, provided detailed perspectives on service gaps and emerging challenges. City staff also attended neighborhood meetings and local events to solicit feedback directly from residents, particularly those in underserved areas.This multi-channel approach enabled the City to compare insights, confirm priorities, and build consensus around the Plan's goals and strategies. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies(91.215(1)). The City has pursued a multifaceted'approach'to strengthen collaboration among housing providers and health and human service agencies.The City conducted_one-on-one stakeholder interviews with the Public Housing Authority,the local.Community Services Board (Blue Ridge Behavioral Healthcare), and the Regional Planning-and Development Commission (RVARC), as well as other key service providers referenced in the chart below to identify shared priorities and resource gaps. City staff also attended multiple broadly attended community meetings—bringing together assisted housing providers, private nonprofits, and public health and mental health agencies—to share data, discuss service gaps,and identify need within the community. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families,families with children,veterans, and unaccompanied youth) and persons at risk of homelessness City staff engaged the Continuum of Care (CoC)throughout the Consolidated Plan process by regularly attending CoC membership and governing board meetings to stay abreast of community resources and gaps.At these forums,staff provided targeted presentations and distributed materials to gather input on Con Plan priorities directly from CoC participants. In addition,City staff reached out to CoC members and board members to conduct one-on-one stakeholder interviews,ensuring in-depth perspectives on homelessness response and service coordination.To capture consumer experiences,the community survey was also administered on-site at the local homeless shelter,allowing shelter residents to share their needs and priorities. Point-in-Time Count, Housing Inventory Count, and Coordinated Entry data were analyzed to identify gaps in resources and inform strategy development.This comprehensive City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 9 engagement ensured that CoC expertise and data shaped both the strategic direction and actionable objectives of the Plan. Describe consultation with the Continuum(s)of Care that serves the jurisdiction's area in determining how to allocate ESG funds,develop performance standards and evaluate outcomes,and develop funding, policies and procedures for the administration of HMIS The City serves as both the CoC Collaborative Applicant and the ESG recipient, ensuring seamless and ongoing consultation since all program oversight and coordination occur within the same entity.Staff regularly communicate on housing and homeless needs, which informs the development of ESG performance standards and outcomes,as well as the policies and procedures for HMIS administration. 2. Describe Agencies,groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing,social service agencies and other entities. Table 2—Agencies,groups,organizations who participated 1 Agency/Group/Organisation ? Greater Roanoke Workforce Development Board Agency/Group/Organization Type : Services-Employment Regional organization What section of"the Plan was'addressed Housing Need Assessment by Consultation? Non-Homeless Special Needs Economic Development Market Analysis How was the The agency was consulted through one-on-one Agency/Group/Organization consulted stakeholder interviews.This engagement effort and what are the anticipated outcomes provided an opportunity for the agency to share of the consultation or areas for insights on workforce development challenges, improved coordination? emerging business needs,and resource gaps.The anticipated outcomes of the consultation include improved coordination across providers and a deeper understanding of the workforce and business needs of the region.This collaboration will help inform planning efforts, align resources more effectively, and enhance the overall impact of economic development initiatives serving the community. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 10 2 Agency/Group/Organization Total Action for Progress Agency/Group/Organization Type Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Victims of Domestic Violence Services-homeless Services-Education Services-Employment Services-Victims Regional organization Community Action Agency What section of the Plan was addressed Housing Need Assessment by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs-Families with children Homelessness Needs-Veterans Homelessness Needs-- Unaccompanied youth , Non-Homeless Special Needs Market Analysis. Anti-poverty Strategy • How was the-- -- The agency was consulted through community Agency/Group/Organization consulted meetings and one-on-one stakeholder interviews. and what are the anticipated outcomes These engagement efforts provided an opportunity of the consultation or areas for for the agency to share insights on service delivery improved coordination? challenges, emerging needs,and resource gaps.The anticipated outcomes of the consultation include improved care coordination across providers and a deeper understanding of the population receiving services.This collaboration will help inform planning efforts, align resources more effectively, and enhance the overall impact of programs serving the community. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 1 1 3 Agency/Group/Organization Council of Community Services Agency/Group/Organization Type Services- Housing Services-Persons with HIV/AIDS Services-homeless Services-Health Regional organization Planning organization HMIS Lead Agency What section of the Plan was addressed Housing Need Assessment by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs-Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs HOPWA Strategy How was the The agency was consulted through community Agency/Group/Organization consulted meetings and one=on=one stakeholder interviews. and what are the anticipated outcomes These'engagement efforts provided an opportunity of the consultation or areas for for the agency to share insights on service delivery improved coordination? challenges,emerging needs,and resource gaps.The • 'anticipated outcomes of the consultation include improved care coordination across providers and a deeper understanding of the population receiving services.This collaboration will help inform planning efforts, align resources more effectively, and enhance the overall impact of programs serving the community. 4 Agency/Group/Organization ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY Agency/Group/Organization Type PHA What section of the Plan was addressed Housing Need Assessment by Consultation? Public Housing Needs Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs-Families with children Homelessness Needs-Veterans Non-Homeless Special Needs Market Analysis City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 12 How was the The agency was consulted through one-on-one Agency/Group/Organization consulted stakeholder interviews.This engagement effort and what are the anticipated outcomes provided an opportunity for the agency to share of the consultation or areas for insights on housing development challenges, improved coordination? emerging needs of PHA tenants,and resource gaps. The anticipated outcomes of the consultation include improved a deeper understanding of the population receiving services and the challenges the PHA faces.This collaboration will help inform planning efforts,align resources more effectively, and enhance the overall impact of programs serving the community. 5 Agency/Group/Organization BLUE RIDGE INDEPENDENT LIVING CENTER Agency/Group/Organization Type Services-Persons with Disabilities What section of the Plan was addressed Housing Need Assessment by Consultation? • Non-Homeless Special Needs How was the The agency was consulted through community Agency/Group/Organization"consulted meetings and one-on-one stakeholder interviews. and what are the anticipated:outcomes These engagement efforts provided an opportunity of the consultation or areas for - for the agency to share insights on service delivery improved coordination? ,challenges,emerging needs, and resource gaps.The anticipated outcomes of the consultation include improved care coordination across providers and a deeper understanding of the population receiving services.This collaboration will help inform planning efforts, align resources more effectively, and enhance the overall impact of programs serving the community. 6 Agency/Group/Organization Roanoke Valley-Alleghany Regional Commission Agency/Group/Organization Type Housing Other government- Local Regional organization Planning organization What section of the Plan was addressed Housing Need Assessment by Consultation? Homelessness Strategy Non-Homeless Special Needs Economic Development Market Analysis City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 13 How was the The agency was consulted through one-on-one Agency/Group/Organization consulted stakeholder interviews.This engagement efforts and what are the anticipated outcomes provided an opportunity for the agency to share of the consultation or areas for insights on emerging needs and agency growth in improved coordination? recent years,as well as resource gaps.The anticipated outcomes of the consultation include improved care coordination across providers and a deeper understanding of the unmet needs in the region.This collaboration will help inform planning efforts,align resources more effectively,and enhance the overall impact of programs serving the community. 7 Agency/Group/Organization Blue Ridge Behavioral Healthcare Agency/Group/Organization Type Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education 'Services-Employment Health Agency Regional organization What section of the Plan was addressed Housing Need Assessment by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Market Analysis How was the The agency was consulted through community Agency/Group/Organization consulted meetings and one-on-one stakeholder interviews. and what are the anticipated outcomes These engagement efforts provided an opportunity of the consultation or areas for for the agency to share insights on service delivery improved coordination? challenges, emerging needs,and resource gaps.The anticipated outcomes of the consultation include improved care coordination across providers and a deeper understanding of the population receiving services.This collaboration will help inform planning efforts, align resources more effectively,and enhance the overall impact of programs serving the community. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 14 8 Agency/Group/Organization Legal Aid Society of Roanoke Valley Agency/Group/Organization Type Services- Housing legal services What section of the Plan was addressed Housing Need Assessment by Consultation? Non-Homeless Special Needs How was the The agency was consulted through community Agency/Group/Organization consulted meetings and one-on-one stakeholder interviews. and what are the anticipated outcomes These engagement efforts provided an opportunity of the consultation or areas for for the agency to share insights on service delivery improved coordination? challenges, emerging needs, and resource gaps, especially within the framework of housing law, tenant protections, and landlord responsibilities. The anticipated outcomes of the consultation include a deeper understanding of the population receiving services and gaps in services.This collaboration will help inform planning efforts, align resources more effectively, and enhance the overall impact of programs serving the community. 9 Agency/Group/Organization ; Commonwealth Catholic Charities Agency/Group/Organization Type • Services Housing Services-Persons with Disabilities Services-homeless Regional organization CoC PSH Provider What section of the Plan was addressed Housing Need Assessment by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless How was the The agency was consulted through local CoC and Agency/Group/Organization consulted CoC governing board meetings.These engagement and what are the anticipated outcomes efforts provided an opportunity for the agency to of the consultation or areas for share insights on service delivery challenges, improved coordination? emerging needs, and resource gaps.The anticipated outcomes of the consultation include a deeper understanding of the population receiving services and gaps in services.This collaboration will help inform planning efforts,align resources more effectively,and enhance the overall impact of programs serving-the community. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 15 11 Agency/Group/Organization Virginia Harm Reduction Coalition Agency/Group/Organization Type Services- Housing Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-homeless Services-Health Regional organization What section of the Plan was addressed Housing Need Assessment by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs-Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs How was the The agency was consulted through the local CoC Agency/Group/Organization consulted meeting.These engagement efforts provided an and what are the anticipated outcomes opportunity for the agency to share insights on of the consultation or areas for._, - -- service delivery challenges, emerging needs,and improved coordination? resource gaps.,The anticipated outcomes of the • consultation:include a deeper understanding of the population receiving services alnd gaps in services. 'This collaboration will help inform planning efforts, align resources more effectively, and enhance the overall impact of programs serving the community. 14 Agency/Group/Organization Rescue Mission Ministries Agency/Group/Organization Type Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-homeless Services-Health What section of the Plan was addressed Housing Need Assessment by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 16 How was the The agency was consulted through the local CoC and Agency/Group/Organization consulted CoC governing board meeting.These engagement and what are the anticipated outcomes efforts provided an opportunity for the agency to of the consultation or areas for share insights on service delivery challenges, improved coordination? emerging needs,and resource gaps.The anticipated outcomes of the consultation include a deeper understanding of the population receiving services and gaps in services.This collaboration will help inform planning efforts, align resources more effectively,and enhance the overall impact of programs serving the community. 16 Agency/Group/Organization Freedom First Federal Credit Union Agency/Group/Organization Type Services- Housing Community Development Financial Institution What section of the Plan was addressed Housing Need Assessment by Consultation? Economic Development Market Analysis How was the = - The,agency was consulted through the local CoC Agency/Group/Organization consulted governing board meeting.These engagement efforts and what are the anticipated outcomes provided an opportunity for the agency to share of the consultation or areas for :insights on service delivery challenges, emerging improved coordination? needs, and resource gaps.The anticipated outcomes of the consultation include a deeper understanding of the population receiving services and gaps in services.This collaboration will help inform planning efforts, align resources more effectively, and enhance the overall impact of programs serving the community. Identify any Agency Types not consulted and provide rationale for not consulting N/A City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 17 Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead How do the goals of your Strategic Plan overlap with the goals of Organization each plan? Continuum of City of Roanoke Developing and preserving affordable housing directly supports a Care Continuum of Care's mission by reducing the risk of homelessness and providing the stable, long-term housing central to the Housing First approach. Ensuring a diverse stock of affordable units helps individuals exit shelters more quickly and remain housed,while preservation efforts protect existing homes that Roanoke residents rely on.Affordable housing projects often integrate or coordinate wrap-around services such as case management and employment support that CoCs fund, strengthening service delivery.Joint investments in supportive services are critical to keeping residents housed in safe places. Table 3—Other local/regional/federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(1)) The City coordinated:closely with multiple public entities to implement the Consolidated Plan, including consultation with the_Planiiing, Building, and.Development,Department staff tosolicit feedback on community need and larger PBD initiatives. Key staff from the Economic Development Department provided insights on business retention,job creation incentives,and potential public-private investment opportunities to ensure economic growth strategies dovetailed with affordable housing and neighborhood revitalization goals.Transportation Department personnel discussed how transit-oriented developments, complete streets principles,and accessible mobility options translate into project planning.At the regional level,staff collaborated with the Roanoke Valley-Alleghany Regional Commission (RVARC)to share data, leverage regional funding mechanisms,and coordinate cross- jurisdictional initiatives such as economic development and infrastructure improvements.These discussions have fostered a unified approach to resource allocation, policy alignment,and program delivery across municipal and regional stakeholders. Narrative(optional): City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 18 PR-15 Citizen Participation — 91.105, 91.115, 91.200(c) and 91.300(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Citizen participation includes actively encouraging citizens, particularly the low and moderate-income population, to participate in the planning process for the five-year Consolidated Plan,the Annual Action Plan,the submission of Substantial Amendments, and the development of the Consolidated Annual Performance Report(CAPER). The City encouraged and sought broad participation but especially encouraged participation from low- and moderate-income persons, residents of predominantly low-and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities, public housing residents, local and regional institutions, businesses,developers,and nonprofit organizations. All public meetings are held ina.Iocation_convenient.to-residents, particularly,those that.are.potential;.or.actual.beneficiaries. Meetings are held at times to provide maximum flexibility for an array of citizen'schedules.;Attention is given to.ensure meeting times increase the probability of maximum citizen participation`." City residents had the opportunity to comment on housing, homelessnecornmunitydevelopment,and public service needs at public hearings, neighborhood and stakeholder meetings,though a;community surveyor by directly contacting the City. Input and feedback received was informed priorities set by the Con-Plan: W` • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 19 Citizen Participation Outreach City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 20 Sort Order Mode of Outreach Target of Summary of Summary of Summary of comment URL(If Outreach response/attendance comments received s not accepted applicable) and reasons Public Hearing (all) Two formal public hearings No comments N/A were held in front of City received at either Council and the Mayor on public hearing March 27, 2025 and May 19, 2025 and a public comment period commenced on April 17, 2025 and concluded on May 19, 2025.The public hearings and public comment periods were advertised in the Roanoke Times on March 7, 2025.-The'public hearings and public comment periocrwas advertised with non-profit organizations, stakeholder.. groups, and community outreach. Public Meeting On April 15, 2025,`feedback Residents provided N/A was solicited from residents feedback on the that attended Belmont Fallon engagement Target Area Neighborhood process and asked Meeting.Approximately 25 about services people attended,with available for home attendees being a mix of repairs. Residents residents, City Code voiced concerns Enforcement staff, City police, over aging housing and City planning staff. stock and access to services to keep housing maintained for safety and livability. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 21 Other: RNA On April 9th,2025,feedback Attendees voiced was solicited from Roanoke concerns over not Neighborhood Advocates enough affordable committee,which is a nine- housing.Attendees member committee created by inquired about City Council. Members of the inventory of vacant RNA include those citizens units and asked if representing the interests of the City could have the neighborhood a systematic way to organizations,the private appraise these sector, nonprofit service vacant and derelict organizations, local unites so people government, and interested know how much it citizens. would take to rehab the-se_homes. . • _._ Concerns over ' climate resiliency ' were also raised. --- • Theineed for tree canopies and to 'address heat islands in Roanoke was mentioned. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 22 Other: CoC On March 18th, 2025,feedback Attendees voiced was solicited from Continuum concerns over the of Care members. lack of affordable Approximately 20 CoC housing. CoC members were present. agencies that are recipients of federal funding expressed concern over the mismatch of FMR and market rent. Rising rents and the lack of safe, habitable units is the top concern. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 23 Public Meeting On March 14, 2025,feedback The lack of was solicited from members of affordable housing the CoC governing board;this was mentioned as,a meeting as open to the public. top concern, along About 17 people attended this with rising utility meeting. costs.Additionally, there were concerns voiced about the aging homeless population and the lack of resources to address the complex needs of the homeless_ . population. People experiencing homelessness • continue to present Witt.;complex medical and behavioral health needs. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 24 Public Meeting On March 18, 2025,feedback The lack of safe, was solicited at the local Fair habitable and Housing Board meeting, a affordable units is meeting open to the public. the top concern The Board is made up of seven mentioned with citizens appointed by City this group. Council whose mission it is to educate and expand the knowledge, understanding, and aspirations of all Roanoke citizens to receive fair and. equal housing choices. Other: Casa Latina On April 1, 2025, community Concerns from staff feedback was solicited from include decreased members-attending a food fundingand.. - • drive event. Staff were also., uncertainty to consulted on the needs of the continue_services in community.' the future. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 25 Other: Rescue On May 5, 2025,City staff Guests at the Mission administered 74 community shelter expressed a needs surveys at the local need low barrier emergency shelter. Guests also housing, especially provided verbal feedback to if an individual has staff. had involvement with the justice system.Guests also expressed a need for gainful employment opportunities, especially for individuals that have had involvement with the justice system. Additionally,guests - •expressed the lack of access to basic -necessities, such as clothing and food. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 26 Other: Norwich On April 5th, 2025,feedback Comments received Bicentennial was solicited from residents include the need Festival attending the Norwich for affordable Bicentennial Festival housing in buildings Community Festival. that are safe and Neighborhood Bicentennial habitable.There Celebration to include music, were also a lot of activities,yard games, concerns around vendors, display of neighborhood neighborhood history, and safety. Residents. speakers from the city feel there is a need government to talk about new for greater police changes coming to the presence, as well as neighborhood. At least 20 a need for surveys were completed,while sidewalks to keep _ many more residents verbally, pedestrians safe. provided.feedback. Residents also_feed that they are not - - informed of the resources available • to them. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 27 Other: Surveys Surveys soliciting community Neighborhood input on housing and improvements: neighborhood improvement park needs were made available improvements; March 17-May 19, 2025. sidewalks;ADA Surveys were made available access;ADA in English and in Spanish. Hard accessibility copy and digital options of the transportation; survey were provided.Surveys addiction; mental were also disbursed through health services— key stakeholder,email listservs, behavioral services; at community meetings,and at affordable and service provider locations. available housing; 271 surveys were received. supports to gain • stable housing;_lack -_: _ • of affordable • • housing; rental housing standards Internet Outreach The City had social media- See,attached posts advertising the,survey survey analysis. and soliciting feedback, as well " as shared the community needs survey across multiple stakeholder email listservs. Newspaper ad March 7 2025 advertised See attached public comment period and survey analysis. No public hearings in Roanoke comments were Times newspaper. received at public hearings or public comment period. Table 4—Citizen Participation Outreach City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 28 Needs Assessment NA-05 Overview Needs Assessment Overview The Needs Assessment(NA) of the Consolidated Plan provides a profile of the City's population, median income, household demographics, housing problems, cost burden,and crowding. HUD Comprehensive Housing Affordability Strategy(CHAS),American Community Survey(ACS),and Census data were used to help assess the City's priority needs,which will form the basis for the Strategic Plan and the activities that will be supported with CDBG funding. A key goal of the Needs Assessment is to identify the nature and extent of housing problems experienced by Roanoke's residents.The Needs Assessment takes particular care to address "disproportionately greater need"for housing,severe housing problems, and housing cost burden.A disproportionately greater need exists when the percentage of persons in a category of need who are members of a particular racial or ethnic group in a category of need is at least 10 percentage points higher than the percentage of persons in the category as a whole. - - . The City's Needs Assessment was conducted in a variety of ways, including public surveys, data review and analysis,and engaging with existing community meetings to receive resident input about housing and community development needs: In addition,the City of Roanoke used the prepopulated data sets provided by HUD including the 2016-2020 American Community Survey(ACS)data and 2016-2020 Comprehensive Housing Affordability Strategy(CHAS)data,which provides information on housing needs,to prepare its estimates and projects. Base year data includes the prepopulated 2005-2009 data sets provided by HUD for use in making longitudinal comparisons. Additionally,the City of Roanoke is the Collaborative Applicant for the Blue Ridge Continuum of Care. Data for the development of the needs for persons experiencing homelessness in the area have been obtained from the Continuum of Care. Information was also gathered through input sessions and interviews with various social service agencies, housing providers, City staff, and other key stakeholders. Key definitions for Needs Assessment: Small Family Households: 2 persons, neither person 62 years or over,or 3 or 4 persons Large Family Households: 5 or more persons Elderly: People aged 62 and up. "Elderly" refers to individuals 62-74, while those 75 and up may be referred to as "extra elderly" or"frail elderly." Individuals age 75 and up are generally recognized as a population with different needs than those 62-74,so the CHAS data separates these groups. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 29 Population and Demographics Roanoke,VA, had a population of 99,120 as of the 2020 Census,with 41,695 households.The median age of residents is 38.9 years and the average household size of 2.1 people. Over one third (35.2%)of households are married-couple families,while 39%are female-headed households without a spouse or partner. 25%of households include individuals under the age of 18, while 17.5%of individuals are 65 years of age and older. Race and Ethnicity Composition (ACS,2023) • 8.6%of residents identify as Hispanic or Latino • Among those reporting one race alone: • 62%are White,30%are Black/African American,5.2%as"other"race,2.7%are Asian,and 0.5%are American Indian/Alaska Native. • 7.5%of residents report more identifying as more than one race. • Nearly 18%of households speak another language than English at home; Spanish is the most commonly spoken language after English. Economic Landscape • Roanoke's median household income of$51,038 is significantly lower than the state median of $89,931. The City's poverty rate stands at 19%, nearly double the state average (10.2%). Children under 18 (27.2%) and seniors over 65 (13%)are particularly affected by poverty.The City has a 58.6% employment rate,and 75.3%of households rely on wages or salaries.The Roanoke region's largest employment sectors are healthcare, manufacturing and education, which have all experienced multimillion-dollar investments over the past few years.The economy is also expanding through new efforts in high tech entrepreneurship,tourism, and outdoor activities(CEDS,2024) Housing Market Roanoke has 48,726 total housing units.The homeownership rate is 51.9%, indicating a nearly even split between homeowners and renters.The median rent is$1,110, which is lower than the state median of$1,567, but cost burdens remain high.76%of extremely low-income households(<30% HAMFI)are renters, and 43%of renters are cost-burdened or severely cost burdened(paying over 30% of income on housing).ai-The median monthly housing cost for homeowners with a mortgage is $1,234.The majority of housing units (86.4%) have 2 or more bedrooms; of these 16.5%are units with 4 or more bedrooms. 80%of owner occupied homes and 76%of renter-occupied homes were built before 1980, raising potential concerns about aging infrastructure and exposure to lead-based paint. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 30 Key Challenges • Housing affordability: Despite lower housing costs than the state average, many renters remain cost-burdened and have lower incomes. Higher vacancy rates suggest a mismatch of current housing stock and housing need. • Economic disparities: High poverty rates and lower median wages compared to the state create financial challenges for residents. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 31 NA-10 Housing Needs Assessment - 24 CFR 91.205 (a,b,c) Summary of Housing Needs The Housing Needs Assessment relies heavily on prepopulated tables provided to entitlement communities by HUD.The data sets utilized are primarily CHAS,ACS, and HUD-adjusted median family incomes(HAMFI). Comprehensive Housing Affordability Strategy(CHAS) 1990,Congress passed the National Affordable Housing Act,which required that State and local governments participating in selected HUD grant programs prepare a Comprehensive Housing Affordability Strategy(CHAS).The CHAS was meant to serve as the strategic guide for housing and community development activities, particularly activities funded by HUD grants and targeted to low-and moderate-income households. To support this analysis, HUD and the Census Bureau produced custom tabulations of the 1990 Census that provided grantees with information about low-and moderate-income households' housing needs. As a planning document,the CHAS was superseded in 1995 by the Consolidated Plan, but the Census data's custom tabulations continue to be knownas the"CHAS data.'.' The CHAS data were updated following the Census 2000,and in 2009 they were updated to rely on the American Community Survey (ACS),the Census Bureau's new annual survey that replaced the long form of the decennial Census.The CHAS data combine ACS microdata with HUD-adjusted median family incomes(HAMFI)to estimate the number of households that qualify'for HUD assistance.The. HAS data also incorporate household characteristics(race/ethnicity, age,family size,disability status)and housing unit characteristics(such as the number of bedrooms and rent/owner costs. HUD-Adjusted Median Family Incomes(HAMFI) The terms "area median income" (AMI)or"median family income" (MFI)are used in the CHAS;these terms refer to HAMFI.This is the median family income calculated by HUD for each jurisdiction to determine Fair Market Rents(FMRs)and HUD programs' income limits. HAMFI will not necessarily be the same as other calculations of median incomes (such as a simple Census number) due to a series of adjustments that are made. The Community Housing Affordability Strategy(CHAS) evaluates the conditions of families in the lower 80%of the Housing Affordability Median Income for the area. Income Category • Extremely low-income Less than 30% HAMFI • Very low-income 30%-50%HAMFI • Low income 50%-80%HAMFI City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 32 • Low-and middle-income 80-100% HAMFI • Upper income Greater than 100% HAMFI The most relevant income category is 80%of HAMFI because most HUD programs base eligibility on this threshold,generally referred to as low-to moderate-income. It is critical to understand how the US Department of Housing and Urban.Development(HUD)evaluates income within a community. HUD sets income limits that determine eligibility for assisted housing programs,including the Public Housing, Section 8 project-based,Section 8 Housing Choice Voucher,Section 202 housing for the elderly, and Section 811 housing for persons with disabilities. Demographics Base Year: 2009 Most Recent Year: 2020 %Change Population 98,735 99,120 0% Households 42,240 41,695 -1% Median Income $39,930.00 $45,664.00 14% Table 1-Housing Needs Assessment Demographics Data Source: 2000 Census(Base Year),2016-2020 ACS(Most Recent Year) Population Change • US Census estimates the_population'of Roanoke as 98,735 in,2009 and counts 99,120 for 2020. Roanoke's population change is negligible(0%), compared to a population increase of 6.3% nationwide. Disability Those needing disability services can find assistance at Blue Ridge Independent Living Center(BRILC). BRILC provides: • Independent Living Skill Training:Assistance in obtaining the skills needed to live independently, such as financial management, acquired social skills, household management,etc. • Peer Mentoring:Counseling for persons with disabilities by persons with disabilities. • Transition Services:Facilitate transition of youth to post-secondary life,from nursing homes and other institutions to the community,and prevent institutionalization. • Information &Referral: Information about assistive equipment, recreation, accessibility, legislation, and other disability-related issues. Referrals are also made to local service providers to assist individuals to locate resources needed to become or remain independent and in the community. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 33 BRILC conducts an annual survey on services people are most interested in receiving, and this year's top 5 services were:services to support independent living; affordable housing;personal assistance; transportation;and emergency preparedness. BRILC reports that many of the people they serve want independent living and while BRILC can help make a home accessible,there are not enough affordable options for people. About 18.5%of Roanoke residents have a disability, higher than the state average of 12.8%. Nearly 76%(1,568)of people identifying as disabled were enrolled in the Coordinated Entry System during the 2024 calendar year. Nationally,almost 50%of people experiencing homelessness live with some type of disability, at a rate 2.5 times higher than that of the general US population. For individuals enrolled in CES, information on type of disability is: • 21%Physical • 10%Developmental • 35%Chronic Health Condition • .9% HIV/AIDS • 51%Mental Health Disorder • 30%Substance Use Disorder Nearly 70%of Roanoke residents over the age of 65 have a disability. US Census Data estimates that in 2020 the poverty rate for people with disabilities is approximately 27%,compared to 11%for persons without disabilities. Data from the National Disability Institute (NDI) shows that individuals with disabilities face higher levels of unemployment, lower education attainment,and more significant barriers to economic participation,contributing to this intersection of poverty and disability. An important component of assisting households that include someone living with a disability is to ensure connections to income supports and mainstream benefits.SSI/SSDI Outreach,Access,and Recovery(SOAR)is a program administered by the Substance Abuse and Mental Health Services Administration (SAMHSA), and designed to increase access to Social Security Administration (SSA) disability benefits,Supplemental Security Income and Social Security Disability Insurance (SSI/SSDI), for eligible adults who are experiencing or at risk of homelessness and have a mental illness, medical impairment, and/or a co-occurring substance use disorder. Blue Ridge Behavioral Healthcare employs the local lead for this initiative,ensuring efficient access to these entitlements. -Number of Households Table 0-30% >30-50% >50-80% >80-100% >100% HAMFI HAMFI HAMFI HAMFI HAMFI Total Households 8,855 6,080 8,875 4,030 13,850 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 34 0-30% >30-50% >50-80% >80-100% >100% HAMFI HAMFI HAMFI HAMFI HAMFI Small Family Households 2,290 1,605 3,205 1,440 5,585 Large Family Households 315 330 525 260 715 Household contains at least one person 62-74 years of age 1,725 1,575 2,125 930 3,650 Household contains at least one person age 75 or older 970 1,030 1,010 410 1,055 Households with one or more children 6 years old or younger 1,575 875 1,405 560 835 Table 2-Total Households Table Data 2016-2020 CHAS Source: HAMFI for Roanoke A family in Roanoke'is considered low-to moderate-income (at or.below 80% HAMFI)if their annual income is: • $48,800 as a single-person household • $55,800 as a two-person household • $62,750 as a three-person household • $69,700 as a four-person household • $75,300 as a five-person household • $80,900 as a six-person household Comparison of Small Units to 1 and 2 person HH City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 35 Comparison of Counts of Small Units and One-to Two-Person Households 2023 This chart compares the number of studio or one-bedroom units fn the jurisdiction to the number of one-and two-parson households.In areas with a tight housing supply and a larger''number of households than units in this comparison.there May bo opportunities to improve a`oidability by dd:veloping now studio or one bedroom units.In addition to being hss expensive to develop th2n larger units.the development of such units could free up larger units by encore-acing more ore-and two-person households to move out of their larger units and iota the smaller ones..In 2023;there were 6,329 studio or 1- bedroom units{30.2%of all rented units)and 31,985 one-and two-person households in Roanoke(73.6hi of all househods). -woe T- n.cm 1- - - - - - - --- --- -.---- - - - . rare}1 - - - - -- - ts.aa - - -- - - -- - - ta_via 1- --- - ----- - --- ravel-__ -- _._ _ _ _ __ _ _ --___ as- a - - ------ - - - - - -- - - --- __7<,all tEec.:mu.ta -u,., - ,I+_,:e.i: c- o e:Cr 0 m,2=Czn coour.c:x con t.`-.d i City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 36 Housing Needs Summary Tables 1. Housing Problems (Households with one of the listed needs) Renter Owner 0-30% >30- >50- >80- Total 0-30% >30- >50- >80- Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Substandard Housing- Lacking complete plumbing or kitchen facilities 150 15 10 0 175 4 4 15 0 23 Severely Overcrowded- With>1.51 people per room (and rF complete kitchen and plumbing) 55: 15. 80 25 175 " 0 0; ", 10 0 10 Overcrowded- With 1.01-1.5 people per room (and none of the above problems) 95 125 65 0 285 0 10 0 0 10 Housing cost burden greater than 50%of income (and none of the above problems) 3,490 560 135 0 4,185 1,310 720 310 15 2,355 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 37 Renter Owner 0-30% >30- >50- >80- Total 0-30% >30- >50- >80- Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI _ AMI AMI Housing cost burden greater than 30%of income(and none of the above problems) 1,020 2,135 825 110 4,090 505 745 940 200 2,390 Zero/negative Income (and none of the above problems) 720 0 0 0 720 170 0 0 0 170 Table 3—Housing Problems Table Data 2016-2020 CHAS Source: 2. Housing Problems 2(Households with one or more Severe Housing Problems: Lacks kitchen or complete plumbing, severe overcrowding, severe.cost burden) _ Renter'. Owner 0-30% >30- >50- >80- Total 0-30% >30- "" >50- >80- Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Having 1 or more of four housing problems 3,790 710 290 25 4,815 1,315 740 335 15 2,405 Having none of four housing problems 2,775 2,775 4,140 1,585 11,275 975 1,855 4,110 2,405 9,345 Household has negative income, but none of the other housing problems 0 0 0 0 0 0 0 0 0 0 Table 4—Housing Problems 2 Data 2016-2020 CHAS Source: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 38 3. Cost Burden >30% Renter Owner 0-30% >30-50% >50- Total 0-30% >30-50% >50-80% Total AMI AMI 80% AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Small Related 1,180 970 405 2,555 290 375 435 1,100 Large Related 160 200 35 395 39 4 25 68 Elderly 1,150 570 154 1,874 925 725 495 2,145 Other 2,260 1,045 359 3,664 555 365 310 1,230 • r Total need by 4,750 • 2,785 953 8,488 1,809 1,469 1,265 4,543 income Table 5—Cost Burden>30% Data 2016-2020 CHAS Source: Cost Burden by Race-Ethnicity Share of Renter Households Moderately or Severely Cost Burdened by Race/Ethnicity 0 2020 Across the U.S theta are subsisntial disparties.in rentai cost burdens by race and ethnicity.Al'tnougn date-maybe limited for some races or ethnic groups, loc-alities can use these charts to examine f osi the prevalence of both moderate and severe cost burdens vary across'popuiation subsets.A high proportion of cost burdened renters can indicate the€:certain groups must dedicate a greater'portion,of.their income to housing as opposed to other resources. ' Roanoke ...___ - . Virg'nia Severeiy Burdened _ L:. Mc 'erwely Burdened ® Severely Burdened 1 moderately Eurden_d • _.. _ _. • i 15 i F - r :i —,1 9 i CC,4. r r 9 l .---�i i i 3tfi:4' Ii �-7 i HI 111:1 + 1, Wh,te hcase'cr.a Bleak:-ai:sehy'.ia eclan..a:,etr7v'15 Native Harca`.ar, 5me s n bear. Has.- Y. -shads c• i-lapa,-deur Lea-a acr.rocse�ier. lal o.taa;':a Na'ara Sams usPamr Pa lac c Molt Ixsuxe`c:f a h--aceolds l me'rats Pares City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 39 Cost Burden Renters 2018 vs 2023 in Roanoke,renter households with incomes of$20,000-S35,000 had the highest incidence of cost burden in 2023 C79.8%).As shown in the previous visualization.the share of households rent burdened in Roanoke decreased overall from 2018 to 2023. we'', Es! -- k t i . i i I i' i i I I fIN 2023 i in o 1 .5.23.30 :_0,5;0M35,0.3 535.C_•+-550. 0 rso.cs0-,,sf5.00o 5;5.00;34, Cost Burden Owners 2018 vs 2023 , Share of Owner Households Moderately or Severely Cost Burdened©2018 to 2023 In Roanoke,the shore of owner househoir:d that w=r'e riioderately or seveteiy,ro'st;burdened decreased from 24.9%4)2018 to 24.6%in 2023.This share is higher than the Roanoke,VA Metro Areas t8 8%end higher h„n the United States es a i:•hole,there 221%of i or' o'vners were cost burdened in 2023. ' 1 — t .I ,sue { • t.3% 3 •1, i 'lodentety Burdened i i i 1 ' I ' ® Severely Burdened Q r ;i _ - j. ns .• 1 - • . • • b'S; 25- 20t5 2023 2C13 2023 2010 2023 R.,r.,i2 .'Roe.eke.VAt,'erroA._a Uncei Star. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 40 Cost Burden Seniors Cost Burdened Senior Households 2018 to 2023 This chart examines whether cost burdens are greater among senior households than the general population in the jurisdiction.In Roanoke,as of 2023,a 'larger share of senior renter households are burdened(54.5%)than are renter households overall(43.6%).For senior homeowners,the same relationship exists.To determine whether the trends in cost-burden for senior households are similar to or different from the trends for all households.compare the left set of bars to the right set of bars. _r :s , . i I i .t y 1 } 1 r I MICo r 5ure.Aned l { 4 Ho.-nemarers IL - • rts !i t 013 sets 20te 202? ^,' »ri.E.t%a:C3 as r"c mznes'n r:.7.:Cer:5u5 2014.:"v.3--I:42-2023 Data to C wita-re:t City(eh920 4. Cost Burden >50% _- .. ,, • Renter . '. Owner 0-30% >30-50% >50- Total- '0-30% >30- >50- Total AMI AMI 80% AMI 50% 80% AMI , AMI AMI NUMBER OF HOUSEHOLDS Small Related 0 0 180 180 210 210 0 420 Large Related 0 0 100 100 35 0 10 45 Elderly 990 150 4 1,144 685 305 180 1,170 Other 0 1,725 130 1,855 380 0 0 380 Total need by 990 1,875 414 3,279 1,310 515 190 2,015 income Table 6—Cost Burden>50% Data 2016-2020 CHAS Source: • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 41 5. Crowding (More than one person per room) Renter Owner 0- >30- >50- >80- Total 0- >30- >50- >80- Total 30% 50% 80% 100% 30% 50% 80% 100% AMI AMI AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Single family households 130 140 115 25 410 0 0 0 0 0 Multiple, unrelated family households 4 0 25 0 29 0 10 4 0 14 Other, non-family households 15 0 4 0 19 0 0 4 0 4 Total need by 149 140 144 25 458 0 10 8 0 18 income Table 7—Crowding Information—1/2 Data 2016-2020 CHAS Source: - , Renter: . "" - -Owner---- , 0- • >30= >50- Total 0- >30- >50- Total 30% 50% _ : 80%- 30% • 50% , 80% AMI , = AMI AMI AMI ,AMI AMI Households with. - - Children Present 0 0 0 0 0 0 0 0 Table 8—Crowding Information—2/2 Data Source Comments: Describe the number and type of single person households in need of housing assistance. The total number of households in Roanoke during this time is 41,695,with a median income of $51,038. Of these households, 37%householders live alone (single person households): ▪ 30%of owner occupied units are living alone; compared to nearly 45%of renter occupied units are living alone • Householder living alone are most likely to be between the ages of 35-64 years old (17.9%); followed by being 65 years and over(11.8%of all occupied housing units and those 15-34 years old (7.4%) • The number of single person households entering into Roanoke's homeless response system (Coordinated Entry System)for calendar year 2024 is 1,937,nearly 95%of all people entering the system (2,047 individuals, all household types). City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 42 Single-person households in Roanoke, particularly the elderly, low-income individuals, and those with disabilities,face significant housing challenges. Ongoing efforts by the city aim to alleviate these issues, but continued focus and resources are necessary to meet the growing demand for affordable housing. Estimate the number and type of families in need of housing assistance who are disabled or victims of domestic violence, dating violence,sexual assault and stalking. Domestic Violence Individuals and households needing domestic violence services can find support at Total Action for Progress(TAP).TAP has provided domestic violence services to the region for over 50 years,with the exception of emergency shelter.TAP added emergency shelter for DV victims during COVID as a response to the growing need for this service.TAP operated the shelter using both a scatter site model and a confidential single site model.TAP continues to operate a scattered site emergency shelter as they have continued to report a growing need for this service, however TAP will discontinue shelter services at the designated site location due to limited financial capacity. Despite this closure,TAP reports a high need for emergency shelter services for households fleeing DV.TAP reports that the number of people experiencing interpersonal violence has increased by 44%,and they anticipate-the need to continue to grow.TAP provides the following domestic violence victim services: • Emergency assistance and emergency transportation • Emergency relocation assistance • 24/7 Emergency Hotline • Crisis intervention • Legal advocacy • Court preparation and accompaniment • Peer-to-peer support group • Education and outreach programs for the community • Prevention (Community and Early Learning) TAP also operates Sabrina's Place, a Supervised Visitation and Safe Exchange Center serving parents and children throughout southwest Virginia. Unique to the region,Sabrina's Place is free and ensures safety by having separate parking areas,entrances, and exits, and waiting areas for each parent,as well as off- duty police officers,to provide security. The number of people experiencing DV that have enrolled in the Coordinated Entry System for calendar year 2024:578(26%) City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 43 Due to character limits,information on those who are disabled is attached in a text box to the Demographic chart. What are the most common housing problems? The most common housing problem in the City of Roanoke continues to be housing affordability. Cost burden among extremely low and low income households is most prevalent, especially among renters. 44%of low-moderate households are either cost burdened or extremely cost burdened. 64%of cost burdened households are renters;49%of these renters are considered extremely low income. Additionally, national data highlights the lack of affordable and ADA-compliant housing. In "The State of the Nation's Housing"2022 report, it's reported that a "vast majority of US homes lack basic accessibility features—such as no-step entryway and grab bars in the bathroom—that older adults and people with disabilities often need to live safely in their homes." Are any populations/household types more affected than others by these problems? Renter households with worst-case housing needs are those with very low incomes that do not receive government housing assistance and pay more than one-half of their incomes toward rent,those that live in severely inadequate conditions,or both.This population of residents faces-the greatest risk of becoming homeless or having unstable housing. The greatest housing'needs_in Roanoke exist among renters, particularly those with incomes at or below 30%ofAMI. - Which households can have worst-case needs? By definition, households that can have worst-case needs are households that • Are renters; • Have very low incomes—incomes of no more than 50 percent of the area median income (adjusted for family size); • Do not receive housing assistance. Priority problems trigger worst-case needs Two types of priority problems determine whether households have worst-case needs: • Severe rent burden means that a renter household pays more than one-half of its income for gross rent(rent and utilities). • Severely inadequate housing refers to units having one or more serious physical problems related to heating, plumbing,and electrical systems or maintenance City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 44 "Worst Case Housing Needs, 2019 Report to Congress" U.S. Department of Housing and Urban Development, Office of Policy Development and Research Additionally, Elderly households, both renters and homeowners,especially those earning 0-30%AMI, are likely to be disproportionately affected by severe housing problems. In Roanoke,as of 2023,a larger share of senior renter households are burdened (54.5%)than renter households overall (43.6%). For senior homeowners,the same relationship exists (Housing Needs Assessment, Local Housing Solutions). Housing affordability and home repair assistance programs that address aging in place should also be prioritized. Describe the characteristics and needs of Low-income individuals and families with children (especially extremely low-income)who are currently housed but are at imminent risk of either residing in shelters or becoming unsheltered 91.205(c)/91.3O5(c)). Also discuss the needs of formerly homeless families and individuals who are receiving rapid re-housing assistance and are nearing the termination of that assistance The McKinney-Vento Act,which later became part of the No Child Left Behind Act (NCLB), mandates protections and services for homeless children and youth, including those with disabilities.The 2004 reauthorization of IDEA also includes amendments that reinforce timely assessment,.inclusion,and continuity of services for homeless children and youth with disabilities. McKinney-Vento Definition of Homelessness is anyone who lacks a.fixed, regular,and adequate nighttime residence, including::' • Sharing the housing of others due to lack of housing, economic hardship,or similar reason • Living in motels, hotels,trailer parks,and camping grounds due to a lack of adequate alternative accommodations • Living in emergency or transitional shelters • Abandoned in hospitals • Awaiting foster care placement • Living in a public or private place not designed for humans to live • Living in cars, parks,abandoned buildings, public train stations,etc. • A migrant child who qualifies under any of the above The major causes of homelessness for children in the U.S. involve both structural and individual factors, including: • the nation's persistently high rates of poverty for families; • a lack of affordable housing across the nation; • continuing impacts of the Great Recession; • racial disparities in homelessness; • the challenges of single parenting; and •the ways in which traumatic experiences,especially domestic violence, precede and prolong homelessness for families. (America's Youngest Outcasts-A Report on Child Homelessness,American Institutes for Research (2014). City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 45 Homelessness can have a tremendous impact on children—their education, health,sense of safety,and overall development. Fortunately, researchers found that children are also highly resilient. Differences between children who have experienced homelessness and low-income children who have not experienced homelessness typically diminish in the years following a homeless episode. When compared to low-income and homeless families,children experiencing homelessness have been shown to: • Have higher levels of emotional and behavioral problems; • Have increased risk of serious health problems; • Are more likely to experience separations from their families; and. • Experience more school mobility, repeat a grade,are more likely to be expelled or drop out of school, and have lower academic performance. (National Alliance to End Homelessness) For the 24-25 school year through April 11th, Roanoke City Public Schools(RCPS) have identified 575 students in 319 families that are experiencing homelessness. Of these,78%are doubled up, 16%are staying in a hotel,and 6%are in an emergency shelter.Approximately 10%of these students are identified as experiencing domestic violence in the household. Moreover, Point In Time Count reports more families experiencing homelessness on a single night in January,from 2023 to 2024: Homelessness among people in families with children counted on a single night increased by 22.4%between 2023 (89)and 2024(109). : . - The challenges that face these families,along with Rapid Re-housing'participants,are the same challenges that face the population at large:"access to affordable housing, medical and behavioral health care,and affordable childcare. Households that are exiting rapid re-housing struggle to afford market rate rent,especially as wages and entitlements such as SSDI have not kept the pace of housing costs and other costs of living. If a jurisdiction provides estimates of the at-risk population(s), it should also include a description of the operational definition of the at-risk group and the methodology used to generate the estimates: Estimates of the at-risk population were made based on various information sources.Census,ACS, CHAS,and Point-in-Time Homeless data are used when available. Information from agencies providing at-risk services was requested based on current program usage. Specify particular housing characteristics that have been linked with instability and an increased risk of homelessness Housing cost burden continues to be a primary risk for low-income individuals and families with children at risk of experiencing homelessness.The National Alliance to End Homelessness states that"low- income households are typically unemployed or underemployed due to many factors,such as a challenging labor market, limited education, a gap in work history,a criminal record, unreliable City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 46 transportation or unstable housing, poor health,or a disability. For those who are low-income but employed, wages have been stagnant and have not kept pace with expensive housing costs.The typical American worker has seen little to no growth in his/her weekly wages over the past three decades.Too little income combined with the dwindling availability of low-cost housing leaves many people at risk for becoming homeless." Some characteristics can also predispose an individual or household to homelessness, including: • Persons leaving institutions:detox, mental hospitals, prisons, etc. • Households paying more than 50%of income for housing costs • Victims of domestic violence • Special needs populations(persons with AIDS, disabilities,drug or alcohol addiction,etc.) • Single parent head of households who are unemployed • People who are doubling up in unstable living arrangements (and cannot be counted as homeless) • Families living below the poverty level Households that exhibit one or more of these characteristics constitute a population that is "at-risk" of becoming homeless.These individuals and families are at risk of becoming homeless because they have a lesser chance of making economic improvements in Their lives - Discussion Housing is Out of Reach There is a significant gap between renters'wages and the cost of rental housing across the United States.A full-time worker needs to earn an hourly wage of$30.25 on average to afford a modest,two- bedroom rental home in the state of Virginia.This"Housing Wage"for a two-bedroom home is$23.00 higher than the federal minimum wage of$7.25 and$18.25 higher than the Virginia minimum hourly wage of$12.00 (non-tipped workers)earned by renters. Renters with the lowest incomes face the greatest challenge in finding affordable housing.The average minimum wage worker in Virginia must work 87 hours per week to afford a modest one-bedroom rental home at the average fair market rent.A full-time worker needs to earn an hourly wage of $26.21 to afford a one-bedroom rental home. Many occupations do not earn enough annually to afford housing.The median hourly wage for the following positions reflects the shortfall: • Home Health and Personal Care Aids-$13.33 • Cashiers-$14.14 • Retail Salespersons-$15.48 • Receptionists and Information Clerks-$17.19 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 47 • Nursing Assistance-$18.13 • Customer service representatives-$18.45 • Bookkeeping,Accounting, and Auditing Clerks-$22.93 "Out of Reach 2024"National Low Income Housing Coalition City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 48 NA-15 Disproportionately Greater Need: Housing Problems —91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction CDBG entitlement communities are to provide an assessment for each of the disproportionately greater needs identified below. For this purpose,disproportionately greater need exists when the percentage of persons in a category of need who are members of a particular racial or ethnic group is at least 10 percentage points higher than the percentage of persons in category as a whole.Although the purpose of these tables is to analyze the relative level of need for each race and ethnic category,the data also provides information for the City of Roanoke that can be useful in describing the overall need. Income Category • Extremely low-income: below 30% HAMFI • Very low-income:30%-50%HAMFI • Low income: 50%-80% HAMFI • Low-and middle-income: 100%HAMFI • Upper income: Greater than 100%HAMFI The most relevant thresholds are below 80%of HAMFI because most HUD programs base eligibility on these thresholds. - Housing Problems There are four housing problems in the CHAS data: • The housing unit lacks complete kitchen facilities • The housing unit lacks complete plumbing facilities • Household is overcrowded • Household is cost-burdened A household is said to have a housing problem if they have one or more of these four problems. HUD defines overcrowding as: • Overcrowding- More than one person per room • Severe overcrowding- More than 1.5 persons per room City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 49 HUD defines cost burden as: • Cost burden- Monthly housing costs(including utilities) exceeding 30%of monthly income • Severe cost burden- Monthly housing costs(including utilities)exceeding 50%of monthly income 0%-30%of Area Median Income HousingProblems . _ Has one or more Hasenone of the Household has of four housing four housing - no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole- 6,630 .- 2,230 0 White 3,220 1,250 0 Black/African American 2,790 455 0 Asian 165 240 0 American Indian,Alaska Native 0 10 0 Pacific Islander 0 0 0 Hispanic 310 225 0 Table 9-Disproportionally Greater Need 0-30%AMI Data 2016-2020 CHAS Source: *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room,4.Cost Burden greater than 30% City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 50 30%-50%of Area Median Income Housing Problems Has one or more Has none of the .Household has of four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 4,330 1,750 0 White 2,215 1,040 0 Black/African American 1,705 555 0 Asian 145 20 0 American Indian,Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 235 135 0 Table 10-Disproportionally Greater Need 30-50%AMI Data 2016-2020 CHAS Source: *The four housing problems are: 1. Lacks complete kitchen facilities,2. Lacks complete plumbing facilities,3. More than one person per room,4.Cost Burden greater than 30% 50%-80%of Area Median Income Housing Problems - Has one or more -Has none of the Household has of four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 2,385 6,490 •0 White 1,575 4,120 0 Black/African American 635 1,845 0 Asian 75 80 0 American Indian, Alaska Native 30 25 0 Pacific Islander 0 0 0 Hispanic 75 325 0 Table 11-Disproportionally Greater Need 50-80%AMI Data 2016-2020 CHAS Source: *The four housing problems are: 1. Lacks complete kitchen facilities,2. Lacks complete plumbing facilities, 3. More than one person per room,4.Cost Burden greater than 30% City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 51 80%-100%of Area Median Income Housing Problems Has one or more Has none of the Household has of four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 350 3,675 0 White 215 2,450 0 Black/African American 70 905 0 Asian 60 90 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 0 145 0 Table 12-Disproportionally Greater Need 80-100%AMI Data 2016-2020 CHAS Source: *The four housing problems are: 1. Lacks complete kitchen facilities,2. Lacks complete plumbing facilities,3. More than one person per room,4.Cost Burden greater than 30% Discussion At income levels between 0 and 30%of Area Median Income (AMI), nearly 75%of all residents reported having one or more of the four housing problems.Within this bracket, Black/African American residents have a disproportionately higher percentage of housing problems compared to the population as a whole,with 86%of these households experiencing one or more of the four housing problems. Hispanic residents (58%) and Asian residents(41%)are also identify as having one or more housing problems. At income levels between 30 and 50%AMI, approximately 71%of all residents have one or more of four housing problems.SAL-Within this bracket,Asian residents(88%), Black/African American residents (75%),and Hispanic residents (64%) identify as having one or more housing problems. For income levels at 50 to 80%AMI, 27%of all residents report one or more of the four housing problems. Within this bracket,Asian and American Indian/Alaskan Native residents have a disproportionately higher percentage of housing problems compared to the population as a whole,with 48%and 55%and of these households experiencing one or more of the four housing problems, respectively. It should also be noted that 25%of Black/African American residents report having one or more housing problems as well. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 52 The data reveals that extremely low-income(0-30%of Area Median Income)and low-income(31-50% of Area Median Income) households are significantly more likely to encounter at least one housing problem,such as cost burden,overcrowding,or substandard housing conditions.Among these income groups,extremely low-income Black/African Americans are experiencing at least one housing problem. Low-income Asian residents are over-represented as having housing problems,while moderate-income Asian and American Indian/Alaskan Natives are disproportionally experiencing housing problems.These marginalized groups face the greatest challenges in accessing affordable,safe, and adequate housing, underscoring the need.for targeted interventions to address their specific housing needs.These households are at a higher risk of experiencing homelessness and may have difficulty affording necessities such as food, clothing,transportation, and medical care. • • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 53 NA-20 Disproportionately Greater Need: Severe Housing Problems —91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction A disproportionately greater need exists when the members of a racial or ethnic group at a given income level experience housing problems at a greater rate (10%or more)than the income level as a whole. Severe housing problems include: • Overcrowded households with 1.5 persons per room, not including bathrooms, porches,foyers, halls,or half-rooms • Households with cost burdens of more than 50%of income The "2019 County Health Ranking Key Report" by the Robert Wood Johnson Foundation found that "many households are just one unforeseen event—an illness,job loss,financial crisis,or even a drop-in hour at work—from losing their home.The risk for homelessness is especially high for low-income families spending more than half of household income on housing costs. Families:that face insecure housing,forced moves, or homelessness are more likely to experience poor mental or physical health and preventable hospitalizations. For children in these families,experiencing homelessness can also be harmful to brain and body function and development, with lifelong and cumulative negative health outcomes for the child,the family, and the community." 0%-30%of Area Median Income Severe Housing Problems* Has one or more Has none of the Household has of four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 5,105 3,750 0 White 2,460 2,010 0 Black/African American 2,185 1,060 0 Asian 115 290 0 American Indian, Alaska Native 0 10 0 Pacific Islander 0 0 0 Hispanic 200 335 0 Table 13—Severe Housing Problems 0-30%AMI Data 2016-2020 CHAS Source: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 54 *The four severe housing problems are: 1. Lacks complete kitchen facilities,2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room,4.Cost Burden over 50% 30%-50%of Area Median Income Severe Housing Problems* Has one or more Has none of the Household has of four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 1,450 4,630 0 White 770 2,485 0 Black/African American 400 1,860 0 Asian 125 45 0 American Indian,Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 150 215 0 Table 14—Severe Housing Problems 30-50%AMI Data 2016-2020 CHAS - Source: • *The four severe housing problems are:- 1. Lacks complete kitchen facilities,2. Lacks complete plumbing facilities,3. More,than 1.5 persons per room,4.Cost Burden over 50% 50%-80%of Area Median Income Severe Housing Problems* Has one or more Has none of the Household has of four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 625 8,250 0 White 470 5,230 0 Black/African American 155 2,325 0 Asian 0 155 0 American Indian,Alaska Native 0 55 0 Pacific Islander 0 0 0 Hispanic 0 400 0 Table 15—Severe Housing Problems 50-80%AMI Data 2016-2020 CHAS Source: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 55 *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room,4.Cost Burden over 50% 80%-100%of Area Median Income Severe Housing Problems* Has one or more Has none of the Household has of four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 40 3,990 0 White 4 2,650 0 Black/African American 10 970 0 Asian 25 130 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 0 145 0 Table 16—Severe Housing Problems 80-100%AMI Data 2016-2020 CHAS Source: *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks-complete plumbing facilities, 3. More.than 1.5 persons per room,4.Cost Burden over 50% Discussion At income levels between 0 and 30%of Area Median Income (AMI), nearly 58%of all residents reported having one or more of the four severe housing problems. N Within this bracket, Black/African American residents have a disproportionately higher percentage of housing problems compared to the population as a whole,with 68%of these households experiencing one or more of the four severe housing problems. Hispanic residents(37%)and Asian residents(25%)are also identify as having one or more housing problems. At income levels between 30 and 50%AMI,approximately 71%of all residents have one or more of four severe housing problems. Within this bracket,Asian and Hispanic residents have a disproportionately higher percentage of housing problems compared to the population as a whole, with 74%and 40% of these households experiencing one or more of the four severe housing problems, respectively. For income levels at 50 to 80%AMI, 7%of all residents report one or more of the four housing problems.Within this bracket, there are no populations disproportionally experiencing severe housing problems. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 56 The data reveals that extremely low-income(0-30%of Area Median Income)and low-income(31-50% of Area Median Income) households are significantly more likely to encounter at least one housing problem,such as cost burden,overcrowding,or substandard housing conditions.Among these income groups,extremely low-income Black/African Americans are experiencing at least one housing problem.Low-income Asian residents are over-represented as having housing problems.These marginalized groups face the greatest challenges in accessing affordable,safe, and adequate housing, underscoring the need for targeted interventions to address their specific housing needs.These households are at a higher risk of experiencing homelessness and may have difficulty affording necessities such as food, clothing,transportation,and medical care. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 57 NA-25 Disproportionately Greater Need: Housing Cost Burdens — 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction: This section evaluates the housing cost burden through a race and ethnicity lens. Cost burden is the fraction of a household's total gross income spent on housing costs. For renters, housing costs include rent paid by the tenant plus utilities. For homeowners, housing costs include mortgage payments,taxes, insurance, and utilities.A disproportionately greater need exists when the members of a racial or ethnic group at an income level experience housing problems at a greater rate (10%or more)than the income level as a whole. HUD defines cost-burdened families as those "who pay more than 30 percent of their income for housing"and "may have difficulty affording necessities such as food,clothing,transportation,and medical care."Severe rent burden is defined as paying more than 50 percent of one's income on rent. The tables display cost burden information for the City of Roanoke and each racial and ethnic group. Cost Burden is described in the tables as: • No cost burden (less than 30%) • Cost burden (30-50%) _ • Severe cost burden (more than 50%) • No/negative income. No/negative income households are those whose income is zero or negative due to self-employment,dividends, and net,rental income.These households are not included in the other two categories but still require housing assistance and are counted separately. With the cost of housing on the rise, researchers are reexamining the 30-percent rule of thumb for measuring rental burden. HUD defines cost-burdened families as those "who pay more than 30 percent of their income for housing"and "may have difficulty affording necessities such as food,clothing, transportation,and medical care."Severe rent burden is defined as paying more than 50 percent of one's income on rent. The 30-percent rule —that a household should spend no more than 30 percent of its income on housing costs — has long been accepted in academic circles and is often included in blogs and websites on family budgeting.A recent Business Week article, however, argues that the 30-percent rule is"nearly useless." The authors suggest that calculating housing cost burden using only income ratios oversimplifies the issue of housing affordability. Frank Nothaft,chief economist at Freddie Mac, is quoted in the article as saying, "If your income is$500,000 a year,you can pay 40 percent and still have money left. But if your income is$20,000 a year, it will be hard to make ends meet if you're paying 30 percent of your income on rent." In discussing the rental affordability measurement to Business Week, David Bieri of the University of Michigan states that the 30-percent rule "[is] essentially an arbitrary number."One of the arguments against the share of income approach is that different households earning the same annual income City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 58 spend considerably different amounts of money on basic necessities. For example,families with children spend more on clothing,food,and medical bills than single adults.Thus,a household with children that spends 50 percent of its income on housing might be cost-burdened,whereas a single adult who earns the same salary and spends the same percentage of income on housing might not be. In addition,the share of income measure does not consider cost-of-living differences in areas where housing is expensive.Data from the American Housing Survey and the American Community Survey indicate that severe rental burdens disproportionately impact poor families.The Worst Case Housing Needs surveys the number of very low-income families(those earning less than 50 percent of the area median income) who pay more than half their income in rent, have substandard housing conditions,or both. (Rental Burdens: Rethinking Affordability Measures, HUD PD&R Edge) Housing Cost Burden Housing Cost Burden <=30% 30-50% >50% No/negative income(not computed) Jurisdiction as a whole.:• _ - 27,140 6,940: 6,725 : 890 White 18,400 3,770 3,615 585 Black/African American 6;045 '2,495 ,2520 100 Asian - 1,190 `185 ;- 240 20 American Indian, Alaska Native 35 30 0 0 Pacific Islander 15 0 0 0 Hispanic 1,045 370 255 180 Table 17—Greater Need:Housing Cost Burdens AMI Data 2016-2020 CHAS Source: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 59 Cost Burden by Race-Ethnicity Share of Renter Households Moderately or Severely Cost Burdened by Race/Ethnicity 0 2020 Across the U.S.thereare substantial disparities in rental cost burdens by race and ethnicity.Although data may be limited for some races or ethniogroups, localities can use these charts to examine how the prevalence of both moderate and severe cost burdens vary acioss population subsets.A high proportion of cost burdened renters can indicate that certain groups must dedicates greater portion of their income to housing as opposed to other Cisource . Roanoke Virginia = Sevefely Eurdl,ted V.:7-L' Nioderately.Burdened MI Severely Burdened 1,Z Moderately Gurderzed - -• - - - - - CO%'i.1 —1 ,-----1, 55%-1,'• '=1 '. i iTTI 50%- , .. . ' 1 i 4071.-1, 1 .,1.„ , i : i •4 1 1 300t - 1 1 1 1 1 '' ; 1 15%--, , ' 1 = i ' I ‘ '; ,,i ) ; 1 10% 1 ' • 1 I ,. .4 _ V ; 1 . L I I t t1: I -- —..-t, White otozehogoo itack.1-4usehen Asian ho.userO111.3 NoWaHay.21117, Arnef.van 14, HOU:-.6103...-f HousoN2do of 1..f.,spo,o or or Poo,.11.1,..ro, or 41,1k3.134..a S0104 Oleor Rsco TWO a Mao tug...fie-4o 1--.: .: - ., - .. _. Discussion: • . •-• ,,, . . . _ . . ,-- - •. , •_ _ According to the 2016-2020 CH'AS data, nearly 33%/of households in the jurisdiction are either cost burdened or extremely cost burdened. Marginalized communities are far more likely to be cost burdened or severely cost burdened: • 45%of Black/African American residents • 26%of Asian Residents • 46%of American Indian/Alaskan Natives • 44%of Hispanic residents See NA-30 for further discussion. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 60 NA-30 Disproportionately Greater Need: Discussion — 91.205(b)(2) Are there any Income categories in which a racial or ethnic group has disproportionately greater need than the needs of that income category as a whole? The data shows that extremely low-income (0-30%of Area Median Income)and low-income (31-50%of Area Median Income) households are significantly more likely to encounter at least one severe housing problem,such as cost burden, overcrowding,or substandard housing conditions.Additionally, members of the BIPOC community are far more likely to experience a housing problem,especially residents that identify as Black/African American,Asian,or Hispanic.These groups face the greatest challenges in accessing affordable,safe, and adequate housing, underscoring the need for targeted interventions to address their specific housing needs. Experiencing one or more housing problems—such as overcrowding,cost burden, lack of kitchen facilities,or inadequate plumbing—often exacerbates other challenges that low-income households face. Housing instability can lead to frequent moves, disrupting employment and children's education. Cost-burdened households may struggle to afford other necessities like healthcare,transportation,and nutritious food.Additionally, substandard housing conditions can negatively impact physical and mental health,increasing the likelihood of respiratory illnesses,stress, and anxiety. For BIPOC households,who may already face systemic barriers to economic opportunity,these housing challenges can further entrench disparities in wealth, health, and overall stability.Addressing housing problems is crucial to breaking the cycle of;poverty and promoting equitable access to safe, affordable homes. If they have needs not identified above,=what are those needs? In general, housing problems are more likely experienced by marginalized City residents who identify as BIPOC and/or are very extremely low or low income than the overall population. City Plan 2040 identified Interwoven Equity as key to envisioning a diverse and inclusive community by 2040.City Plan 2040 envisions equitable access and opportunities to education, housing,healthcare,employment,and quality of life. The following needs remain: • More outreach to these marginalized groups on Fair Housing Choice. • More outreach to the rental agencies and property managers on Fair Housing Choice. • Additional supports to ensure that these renters and homeowners have access to resources and funding for to ease cost burden,overcrowding, and address substandard living conditions. Are any of those racial or ethnic groups located in specific areas or neighborhoods in your community? City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 61 To assist communities in identifying racially/ethnically-concentrated areas of poverty(R/ECAPs), HUD has developed a census tract-based definition of R/ECAPs.The definition involves a racial/ethnic concentration threshold and a poverty test.The racial/ethnic concentration threshold is straightforward: R/ECAPs must have a non-white population of 50 percent or more. Regarding the poverty threshold, Wilson (1980)defines neighborhoods of extreme poverty as census tracts with 40 percent or more of individuals living at or below the poverty line. HUD supplements this with an alternate criterion because overall poverty levels are substantially lower in many parts of the country.Thus, a neighborhood can be a R/ECAP if it has a poverty rate that exceeds 40%or is three or more times the average tract poverty rate for the metropolitan/micropolitan area,whichever threshold is lower. The City of Roanoke does have identified R/ECAPS-see attached map for specific areas/neighborhoods in Section MA-50 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 62 NA-35 Public Housing—91.205(b) Introduction The Roanoke Redevelopment and Housing Authority(RRHA)serves as the Public Housing Authority for the City of Roanoke and offers a variety of programs aimed at providing affordable housing and supportive services to residents of Roanoke, Virginia. Here's a summary of the key programs: HOUSING PROGRAMS Public Housing- RRHA manages approximately 1,282 units of HUD-assisted public housing, offering apartments to low-to moderate-income families. Their goal is to help residents transition from assisted housing to homeownership. Properties include Lansdowne Park, Hunt Manor, Melrose Towers,Jamestown Place,.Morningside Manor,-Bluestone Park, Indian Rock Village,,Villages at.Lincoln, and various scattered sites. Housing Choice Voucher Program(Section 8)-This program provides rental'assistance to eligible low-incomelamilies,the elderly,and individuals with disabilities. However, as of January 2025,the waiting list for Section 8 vouchers is_closed, and RRHA has paused issuing new vouchers due to funding shortfalls. Project-Based Vouchers(PBV): RRHA partners with property owners-to provide PBVs,which are tied to specific units rather than individuals. These vouchers aim to increase affordable housing options for elderly individuals and families, as well as persons with disabilities. Homeownership Programs-Lease/Purchase Homeownership:Assists residents in transitioning from renting to owning a home through lease-to- own arrangements.Section 32 Homeownership:Allows eligible public housing residents to purchase homes owned by RRHA. HCV Homeownership:applicants must have a current Section 8 housing choice voucher. RESIDENT SUPPORT SERVICES EnVision Center:A hub offering various services, including: • Employment Assistance: HumanKind provides digital literacy training, resume workshops,and interview preparation. • Financial Counseling: Freedom First Enterprises offers one-on-one financial counseling in English and Spanish. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 63 • Health Services: Family Services of Roanoke Valley provides counseling, and Carilion Clinic offers health screenings. • Educational Support:Virginia Western Community College assists with college applications and financial aid. • Community Engagement: Programs like community gardens and art classes foster community involvement. Resident Opportunities and Self-Sufficiency(ROSS) Program:Supports residents in achieving economic independence through job training and educational opportunities. Family Self-Sufficiency Program: Helps families improve their financial situation by setting goals and providing resources to achieve them. Jobs-Plus Program: Offers employment-related services, including job placement and career advancement support. Senior Site Activities:Organizes social and recreational activities for senior residents to promote community engagement and well-being. Computer Literacy Workshops: Provides'training to:enhance'residents' digital,skills, aiding in job searches and everyday tasks. ADDITIONAL INITIATIVES Melody Stovall Scholarship:An annual scholarship program supporting residents pursuing higher education. Section 3 Program: Ensures that employment and other economic opportunities generated by certain HUD financial assistance shall be directed to low-and very low-income persons. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 64 Totals in Use Program Type Certificate Mod- Public Vouchers Rehab Housing Total Project- Tenant- Special Purpose Voucher based based Veterans Family Disabled Affairs Unification * Supportive Program Housing #of units vouchers in use 0 0 1,195 1,696 0 1,622 l 50 16 0 Table 18-Public Housing by Program Type *includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five-year,and Nursing Home Transition Data Source: PIC(PIH Information Center) Characteristics of Resident's'. ', Program'Type ' Certificate i Mod- Public Vouchers _ ' ' Rehab Housing Total -Project- Tenant= Special Purpose Voucher based based Veterans Family Affairs Unification Supportive Program Housing Average Annual Income 0 0 9,871 10,403 0 10,379 10,953 7,300 Average length of stay 0 0 4 5 0 5 0 0 Average Household size 0 0 2 2 0 2 1 3 # Homeless at admission 0 0 0 2 0 2 0 0 #of Elderly Program Participants (>62) 0 0 246 199 0 189 9 0 #of Disabled Families 0 0 320 521 0 506 13 2 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 65 Program Type Certificate Mod- Public Vouchers Rehab Housing Total Project- Tenant- Special Purpose Voucher based based Veterans Family Affairs Unification Supportive Program Housing _ #of Families requesting accessibility features 0 0 1,195 1,696 0 1,622 50 16 #of HIV/AIDS program participants 0 0 0 0 0 0 0 0 #of DV victims 0 0 0 0 0 0 0 0 Table 19—Characteristics of Public Housing Residents by Program Type Data Source: PIC(PIH Information Center) ' r. i Race of Residents ... :'Program Type . . Race Certificate Mod- Public Vouchers Rehab Housing Total Project- Tenant- Special Purpose Voucher based based Veterans Family Disabled Affairs Unification * Supportive Program Housing White 0 0 389 503 0 464 24 ' 11 0 Black/African American 0 0 782 1,178 0 1,143 26 5 0 Asian 0 0 16 7 0 7 0 0 0 American Indian/Alaska Native 0 0 8 7 0 7 0 0 0 Pacific Islander 0 0 0 1 0 1 0 0 0 Other 0 0 0 0 0 0 0 , 0 0 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 66 *includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five-year,and Nursing Home Transition Table 20—Race of Public Housing Residents by Program Type Data Source: PIC(PIH Information Center) Ethnicity of Residents Program Type Ethnicity Certificate Mod- Public Vouchers Rehab Housing Total Project- Tenant Special Purpose Voucher based based Veterans Family Disabled Affairs Unification * Supportive Program Housing Hispanic 0 0 57 34 0 30 3 1 0 Not Hispanic 0.:," , .0 - _ - 1,.138 1,662 0 1,592 '- 47 15 0 *includes Non-Elderly Disabled,:Mainstream One-Year,Mainstream Five-year,and Nursing Home Transition Table 21—'Ethnicity of Public Housing Residents by Program'Type Data Source: PIC(PIH Information Center) ` City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 67 Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants on the waiting list for accessible units: Section 504 of the Rehabilitation Act of 1973 is a federal law, codified at 29 U.S.C. §794,that prohibits discrimination based on disability in federally-assisted programs or activities. Specifically,Section 504 states, "No otherwise qualified individual with a disability in the United States. ..shall,solely by reason of her or his disability, be excluded from participation in, be denied the benefits of,or be subjected to discrimination under any program,service or activity receiving federal financial assistance or under any program or activity conducted by any Executive agency or by the United States Postal Service."This means that Section 504 prohibits discrimination based on disability in any program or activity that receives financial assistance from any federal agency, including HUD, as well as in programs conducted by federal agencies,including HUD. An individual with a disability is any person who has a physical or mental impairment that substantially limits one or more major life activities.The term physical or mental impairment may include, but is not limited to, conditions such as visual or hearing impairment, mobility impairment, HIV infection, developmental disabilities, drug addiction,or mental illness. In general,the definition of"person with disabilities"does not include current users of illegal controlled substances. However, individuals would be protected under Section 504(as well as the ADA)if the purpose of the specific program or activity is to provide health or rehabilitation services to such individuals. The term major life activity may include:seeing, hearing,walking, breathing, performing manual tasks, caring for one's self, learning,:speaki,ng,or working.This list is not exhaustive.Section 504 also protects persons who have a record of such impairment or are regarded as having such an impairment. Reasonable accommodations for RRHA programs and services may be requested and will be reviewed on a case-by-case basis. Most immediate needs of residents of Public Housing and Housing Choice voucher holders Residents of Public Housing and Housing Choice Voucher(Section 8) programs in Roanoke are currently facing significant challenges due to a combination of funding shortfalls, rising rental costs, and limited housing availability. Key Immediate Needs: • Access to Affordable Housing:Approximately 4,300 individuals are on the waitlist for Section 8 vouchers in Roanoke. Even those who have received vouchers struggle to find housing within the program's payment standards as these standards are not in alignment with market rent rates. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 68 • Increased Landlord Participation:The number of landlords accepting Housing Choice Vouchers has declined, partly due to the ability to secure higher rents from tenants without vouchers.This trend limits housing options for voucher holders and exacerbates the housing shortage. • Improved Housing Conditions: Many affordable housing units in Roanoke are in substandard condition,featuring issues like exposed wiring, mold,and structural hazards.These conditions compromise the safety and well-being of residents. • Timely Funding and Program Support:The Roanoke Redevelopment and Housing Authority issued the following update regarding the Housing Choice Voucher Shortfall,as of February 6, 2025: At the close of 2024, HUD allocated additional mainstream funding to the HCV program, allowing RRHA to issue new vouchers.Although the waitlist has slowly reopened, RRHA is projecting a Housing Assistance Payment(HAP)shortfall for the HCV program in Calendar Year(CY25). As a result, the organization will continue to implement the cost-saving measures outlined in the CY24 Action Plan. RRHA will continue to provide rental assistance on behalf of all current HCV participants, ensuring that current housing assistance payments remain uninterrupted.At this time RRHA does not have a budget and we are operating under a continuing resolution which is in effect until March 9, 2025. Under continuing resolutions, we are funded at the same level as last year, with no cost of living increases. Further updates will be shared on the RRHA website as they becorne_available. Conclusion: Addressing these immediate needs requires coordinated efforts to secure additional funding,encourage landlord participation, improve housing conditions,and expand the availability of affordable housing units. Such measures are essential to support the well-being of Public Housing residents and Housing Choice Voucher holders in Roanoke. How do these needs compare to the housing needs of the population at large The challenges of housing cost burden impact almost all families, regardless of the income level. Housing cost burdens impact middle-income families who have a more significant challenge saving for emergencies and maintaining their home or saving for homeownership. Households with a high-cost burden, regardless of income, are at a greater risk of losing their housing.Additionally,the quality and condition of housing, as well as accessibility considerations, must be addressed when discussing affordable housing options. Discussion City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan fig Public housing authority tenants often face multiple challenges that extend beyond the need for affordable rent. Many residents have low or fixed incomes, making it difficult to afford essentials like food, healthcare, and transportation.According to HUD, over 50%of public housing households are headed by elderly or disabled individuals, highlighting the need for accessible housing,supportive services, and healthcare access. Reliable transportation is also a significant issue,as many public housing developments are located in areas with limited public transit options, making it harder for tenants to access jobs,education, and medical care.Additionally,safety and community services are key concerns, with many residents advocating for improved security measures,youth programs,and workforce development initiatives.With more than 1.7 million Americans living in public housing, addressing these needs through expanded social services, better infrastructure,and economic opportunities is essential to improving the quality of life for public housing residents. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 70 NA-40 Homeless Needs Assessment —91.205(c) Introduction: A Continuum of Care (CoC) is a geographically based group of representatives that carries out the planning responsibilities of the U.S. Department of Housing and Urban Development's (HUD) CoC Homeless Assistance Program.These representatives come from organizations that provide services to people experiencing homelessness.The local CoC is the Blue Ridge Continuum of Care (BRCoC),which is a coalition of agencies, nonprofits, congregations,and individuals working to end homelessness in the Blue Ridge Region of Virginia.The BRCoC is responsible for the homeless response system that meets the needs of persons experiencing homelessness in the Roanoke Valley(Alleghany, Botetourt, Craig,and Roanoke counties;and the cities of Covington, Roanoke,and Salem). The lead entity for.the Blue.Ridge Continuum of Care planning process is the Blue Ridge Interagency Council on Homelessness(BRICH);the CoC Collaborative Applicant designation is the City of Roanoke. In order to help understand the landscape of homelessness within the BRCoC, Point In Time(PIT) Count data.is-used.The PIT Count is a critical s tool used to measure homelessness in communities'acrosthe United States,Data from this annual census is used to assess the scope of homelessness, understand demographics and trends,evaluate'progress in addressing housing instability, and inform policy and funding decisions. However, due to the nature of a one-night count,the limitations should also be noted.`It is understood that a one-night point in time count has limitations and in any given year may under-count the homeless-population :when compared to data collected over a more extended period of time or at other periodic intervals.The greatest value of the:PIT Count is that its an unduplicated count of both sheltered and unsheltered persons experiencing homelessness on one night. aCDecreases or increases in the number of persons counted from year to year may indicate a change in the homeless population or external circumstances or both. PIT data included in this plan reflects the number of people experiencing homelessness on the night of January 24, 2024. In addition to the PIT data, data pulled from the CoC's Coordinated Entry System (CES) have also been included in the Homeless Needs Assessment. Mandated by HUD for CoC programs, CES standardizes the access and assessment process, ensuring that resources are allocated based on vulnerability and need rather than a first-come,first-served basis.The goal is to improve efficiency,fairness, and transparency in how homeless assistance is provided. Many attached graphs reflect CES enrollments in the 2024 calendar year. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 71 CES Enrollment by Household Type household Type O i household Size OO 1.9M KM •Ilau541311S -“"-- IbvvHvq . _. _ .v_.... ,.._._ 75 JD\ 2 6 0 n. 5070\ o 'a .. .15-. g iFm & iSCO Yu 1L%\ - .5 aor .Tilde 20771 0 1111111111111 29 Lan T 40a\ 0939. 1 H0.i*cae..6 Gram Hanthcid mn.rtGO0'm Haadcld.o2ialy Outten ;cgbpnit Sa0103,9b I HaedddType •Cppn0C101104 •Nat t I If data is not available for the categories,"number of persons becoming and exiting homelessness each year," and "number of days that persons experience homelessness," describe these categories for each homeless population type (including chronically homeless individuals and families,families with children,veterans and their families, and unaccompanied youth): N/A . _.. .-__I City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 72 Nature and Extent of Homelessness: (Optional) Race: Sheltered: Unsheltered (optional) White 0 0 Black or African American 0 0 Asian 0 0 American Indian or Alaska Native 0 0 Pacific Islander 0 0 Ethnicity: Sheltered: Unsheltered (optional) Hispanic 0 0 Not Hispanic 0 0 Data Source Comments: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 73 Client Coordinated Entry Demographics pate Range_011012D24 thru 12/312024 Re Ot Veteran_Ali pr .. Client Project Stays:All active ,Total: ;, • 2,253 Race and Ethnicity Chart 0 04SG 0:27% 0 134 0:8% 4139% P a 39.1% } . b 53:1356 1:9195 Vs,. 10.18% 00455 American Indian.Masao Native,or indigenous f Asian or Asian American Q1 Blast,African Ainerman,or Al}can it;)Hlsnan:GL3unatelo d kiloate eastern eirreM African J Naive Placation or noodle islander Wrote e:htdltlra al e Client doesn't►n0R!prefers nal to answer NO Answer Race and Ethnicity S of Clients American Indian.Alaska Native,or Indigenous e { Asian cr Asian American I 13 . Elack,African American.or African ee l +Hi sparuc`Latinalefo _,-; 43 Middle Eastern or North African; - 4 Native Hawaiian or Pacific Islander 1 While 1.137 Multiracial 62 Client doesn't know prefers not to answer 3 No Answer 1 Total: 2,253' CES Enrollment 2024 Race-Ethnicity Estimate the number and type of families in need of housing assistance for families with children and the families of veterans. Families with children The BRCoC PIT Report identifies the positive impact of rapid re-housing strategies on families,which has been well researched and proven effective.The Family Options Study published by HUD in 2015 showed that rapid re-housing reduced episodes of homelessness in emergency shelters and that both housing subsidies and rapid re-housing services were cost effective.Over the period of 2012 to 2024,the Blue Ridge Continuum of Care's efforts to reduce family homelessness through rapid re-housing and other interventions have proved to be both cost and program effective.Since 2012,the number of people in families with children has declined by 17.4%over the same period (from 132 in 2012 to 109 in 2024). City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 74 Veterans For 2024 PIT Count, 18 veterans were counted; of these, 2 were unsheltered,and 5 were identified as chronically homeless. Despite the significant increased numbers seen in the 2024 PIT year,there is progress to report. All veterans (18)were in households without children.This year's homeless Veteran count decreased by 40%to 18 total Veterans.This decrease is likely the result of continued and substantial Federal investment in resources for homeless and at-risk Veterans.The HUD-VASH Permanent Supportive Housing program has been well-funded and expanded in recent years. The Supportive Services for Veteran Families(SSVF)programs is also well-funded and targets critical resources to Veterans experiencing housing instability.The success of these programs is evidence that well-funded programs have a real impact. Chronically Homeless • For 2024 PIT Count,there were 94 chronically homeless individuals counted.Chronic homelessness increased by nearly 65%this year.This number is consistent with other metrics identified in our service system, including increasing lengths of stay in our shelter programs and increasing numbers of individuals with severe underlying conditions that have contributed to-their loss-of housing. Chronic homelessness refers to an individual'or family where the-head of household has a disability and has been continuously homeless for a year or more or has experienced at least four episodes of homelessness in the last three years:where the combined length of time homeless was at least 12 months. Unaccompanied Youth For 2024 PIT Count,there were 13 unaccompanied homeless youth between the ages of 18 and 24 counted.Twelve of these youth were in adult-only households and three of the thirteen individuals were unsheltered.There was one homeless youth in a parenting youth household. Domestic Violence The 2024 PIT Count data shows that there was also a significant increase in households accessing services through our domestic violence shelter programs this year.Sixty-four(64) individuals were counted in these programs this year.This is a 56%increase over the number of individuals counted in these programs last year(41). City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 75 Describe the Nature and Extent of Homelessness by Racial and Ethnic Group. Individuals accessing the coordinated entry system for housing services in the 2024 calendar year had the following race and ethnicity make-up: • 53%White • 39%Black/African American • 4.4%Multi-Racial • 2%Hispanic • Other Races—less than 1% These numbers suggest that no racial or ethnic group is disproportionately represented within the homeless response system.A local equity assessment conducted in 2022 supported this conclusion, finding no significant overrepresentation of any race or ethnicity. Instead,the data reflect ongoing efforts to promote equitable access to programs and services. For example,the racial breakdown of individuals enrolled in emergency shelter and street outreach programs was 57%White, 38% Black/African American,and 2%identifying as multiple races.Among those served by permanent housing programs,the breakdown was 52%White,43%Black/African American, and 2.2%.multiple;races:;In homelessness prevention programs,35%were White, 60%were Black/African American, and 1:2%identified as multiple races. _ ._ , • Data from 2020 to 2022 show an increase in the number of BIPOC individuals accessing services,which points to both a greater-need among these populations and improved access to available resources. Describe the Nature and Extent of Unsheltered and Sheltered Homelessness. Unsheltered Homeless refers to the segment of a homeless community who do not have ordinary lawful access to buildings in which to sleep,as referred to in the HUD definition as persons occupying "place not meant for human habitation", (examples: bus stop, parks, riverbed,van, RV,sidewalk). Sheltered Homeless refers to those in an emergency shelter, in transitional housing,or who are exiting an institution where they temporarily reside lacking a fixed nighttime residence. People will be considered homeless if they are exiting an institution where they resided for up to 90 days. People who are losing their primary nighttime residence which may be a motel, hotel or a doubled-up situation within 14 days and lack resources or support networks to remain in housing, are also considered homeless. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 76 On January 24, 2024,402 people were experiencing homelessness in the Roanoke Region.A majority, 81.1%(326),were staying in emergency shelters, and 18.9%(76)were in unsheltered locations.This year's unsheltered count increased by 105%over last year. Discussion: While the City is experiencing marked increases in homelessness,there are successes as well.There is an increasing number of individuals exiting homelessness to permanent housing and the decreasing percentage of individuals returning to homelessness from housing.Through the end of April 2024, in the current fiscal year, 274 individuals have exited homelessness to permanent housing.This is an 18% increase over the number of individuals exiting to housing during the same period last year. Additionally,the City continues to pursue new initiatives to enhance service delivery.The newest initiative, known as the STAR initiative, has the Roanoke police team up with service providers to bring critical support directly to people in need.STAR,which stands for Supporting Transition Assistance and Recovery,aims to address the challenges faced by individuals experiencing homelessness in the community. Ultimately,the complexities'of homelessness stem from the interconnectedness of broken systems, where issues such as inadequate housing,lack of access to healthcare,and economic instability all contribute to a cycle of disadvantage. From;the 2024 PIT Report:.' "Economic factors including inflation, rising rental costs and the lack of affordable housing in the region are likely the primary drivers of these increases. increases in requests for domestic violence services has also been a consistent trend in our community since the beginning of the COVID-19 pandemic in 2019. Unfortunately, these trends are continuing and are impacting the number of households experiencing homelessness and housing instability in our region. Until the underlying issues are addressed, these trends are likely to continue.More affordable housing in the region is desperately needed. Increased resources for mental health and substance use treatment are necessary. Policy solutions to expand housing development and increased funding for housing vouchers are solutions that will make sustainable progress possible." City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 77 NA-45 Non-Homeless Special Needs Assessment - 91.205 (b,d) Introduction: Supportive housing is a nationally recognized, evidence-based approach to addressing some of the most complex challenges facing communities today. It integrates affordable, permanent housing with access to comprehensive,voluntary support services designed to promote stability, independence, and dignity for individuals and families with the greatest needs. Residents of supportive housing benefit from intensive case management and are connected to critical services such as healthcare,workforce development, and child and family support. Unlike temporary housing solutions, supportive housing is permanent and does not impose time limits on residency. Supportive housing improves: • Housing stability • Employment • Mental and physical health • School attendance • Engagement with behavioral health services There are several populations of residents that would benefit from supportive housing in the City of Roanoke.These include elderly persons,persons with disabilities','persons with behavioral health needs, or persons with HIVJAIDS and their families. Describe the characteristics of special needs populations in your community: Elderly(65 years of age of older) Elderly persons make up 18%of the population.Additionally: • 54%of elderly persons are living alone • 33%have a reported disability • 70%are home owners • 27%are cost burdened • 30%are renters • 55%are cost burdened • 92%receive social security income Elderly households have housing needs centered on maintaining affordable housing options. Many residents in this category also benefit from accessibility upgrades in their homes. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 78 Persons with disabilities: Federal nondiscrimination laws define a person with a disability to include any(1) individual with a physical or mental impairment that substantially limits one or more major life activities; (2) individual with a record of such impairment;or(3)individual who is regarded as having such an impairment. In Roanoke, 18%of the population has a disability: • 3.3%with a hearing difficulty • 4.6%with a vision difficulty • 8.6%with a cognitive difficulty • 7.7%with an ambulatory difficulty • 2.3%with a self-care difficulty • 6.1%with an independent living difficulty Persons with Behavioral Health Needs Individuals with behavioral health needs often require a holistic approach to support their well-being,as their challenges extend beyond mental health care alone.Access to behavioral health services, including therapy, medication management,;and crisis intervention, is crucial for stability;yet many face barriers such as provider shortages, long wait times, and high,costs. Reliable transportation is essential to ensuring they can attend medical appointments,therapy sessions,and access community resources. Stable and affordable`housing is another critical need, as housing.insecurity can exacerbate mental health conditions and make it difficult to adhere to treatment plans. In Roanoke, a new service is available to women with high-risk pregnancies who are struggling with substance use.The Grove on Patterson will serve as a housing facility and treatment center.One key feature of this program will be keeping parents together with their children during treatment. Additionally,access to nutritious food plays a significant role in overall health and well-being,as poor nutrition can contribute to mood disorders and other physical health issues. Comprehensive support systems, including case management and peer support, are vital in helping individuals with behavioral health needs maintain stability and improve their quality of life. Persons Living with HIV/AIDS SEE DESCRIPTION BELOW City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 79 What are the housing and supportive service needs of these populations and how are these needs determined? The non-homeless special needs populations in the City of Roanoke have a wide range of service needs, including transitional housing, supportive housing, accessible housing, counseling, case management, transportation to healthcare facilities,and low barrier access to behavioral health services.All special needs populations require individualized consideration. While many persons within the special needs population do not rely on governmental assistance, some do. Extensive engagement with these target populations and service providers was conducted to gain better understanding of these needs. Community surveys were administered to gain direct input from these populations. Engagement at key community events allowed for direct, personal feedback on needs. Discuss the size and characteristics of the population with HIV/AIDS and their families within the Eligible Metropolitan Statistical Area: The Council of Community Services administers Ryan White and HOPWA grants,which are both key funding sources that supply supportive services, medical needs,and housing assistance to low-income individuals living with HIV/AIDS and their families. The Ryan White HIV/AIDS Program, administered by the Health Resources and Services Administration (HRSA), provides a comprehensive system,of care for people living with HIV who are uninsured or underinsured. Key features of this funding include:' • Funds are used to cover medical care, medications, mental health services,dental care,and support services. • Focuses on people with low incomes. • Helps clients stay in care and adhere to treatment,aiming for viral suppression. • Supports services like case management,transportation, and housing assistance when those services are linked to improved health outcomes. For the most recent program year, CCS served about 101 households with just under$300,000 in rent and utility assistance.The service area includes:Alleghany, Bland, Botetourt, Craig, Floyd, Franklin,Giles, Montgomery, Pulaski, and Roanoke. The HOPWA program, administered by HUD, provides housing assistance and supportive services to low-income people living with HIV/AIDS and their families. Key Features: • Supports stable housing as a foundation for accessing health care and other needed services. • Eligible activities include: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 80 • Tenant-based rental assistance(TBRA) • Short-term rent,mortgage,and utility assistance(STRMU) • Permanent Housing Placement(PHP) • Facility-based housing(like group homes or SROs) • Supportive services (case management,transportation,etc.) • Aims to reduce housing instability and homelessness among people living with HIV. For the most recent calendar year,CCS served: • TBRA: 6 individuals in 4 households • STRMU: 75 individuals in 57 households • PHP: 11 individuals in 7 households If the Pi will establish a preference for a HOME TBRA activity for persons with a specific category of disabilities(e.g., persons with HIV/AIDS or chronic mental illness),describe their unmet need for housing and services needed to narrow the_gap in benefits and services received by such persons.-(See 24 CFR 92.209(c)(2) (ii)) The City does not intend to use HOME funds for TBRA activity. Discussion: Non-homeless special needs populations,including the elderly,individuals with disabilities,those living with HIV/AIDS, and those with behavioral health needs, require a range of supportive services to maintain stability and quality of life.The elderly often need assistance with daily living activities, healthcare access,transportation,and social engagement to prevent isolation. Individuals with disabilities may require accessible housing,specialized healthcare, employment support, and mobility assistance.Those living with HIV/AIDS benefit from medical care, case management, access to nutritious food, and supportive housing to ensure treatment adherence and overall well-being. Individuals with behavioral health needs require access to mental health services, stable housing, reliable transportation, and social supports to promote recovery and independence. Coordinated social services and community-based programs as well as low-barrier access to services that can address acute needs are critical to addressing these diverse needs.The City will work towards addressing these needs by targeting future funding towards public service opportunities. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 81 NA-50 Non-Housing Community Development Needs —91.215 (f) Describe the jurisdiction's need for Public Facilities: The community has identified several critical public facility needs to enhance quality of life and support vulnerable populations.These include the development and improvement of community and recreation centers, particularly those that provide structured activities and safe spaces for youth.There is also a strong need for accessible,well-maintained parks that offer safe recreational opportunities for residents of all ages.Additionally,the community recognizes the importance of establishing day centers for individuals experiencing homelessness,which can serve as vital access points for services, rest, and respite during daytime hours. How were these needs determined? Needs were assessed and identified through robust community engagement, stakeholder consultations, data and report reviews,and participation in local events: • Community surveys were made available to solicit feedback from Roanoke City residents. Surveys were made available online and in-person. • Key stakeholders-were consulted through 1:1 interviews; stakeholders include service providers and local leaders • Targeted community meetings,such as neighborhood associations, Fair Housing Board, CoC general membership,CoC governing.board,various City department staff,meetings • National data (ACS, NAEH, NLIHC)was used alongside of local reports such as: Point In Time and Housing Inventory Count reports, and CEDS plan were some of the existing documents used. Describe the jurisdiction's need for Public Improvements: The community has identified several public improvement priorities aimed at enhancing accessibility, mobility,and environmental sustainability. High on the list is the need for improved public transportation, including extended hours of operation to better serve residents with non-traditional work schedules.There is also a demand for upgraded sidewalks and bus stops,with a focus on ensuring accessibility for individuals with disabilities. Residents have emphasized the need for better road conditions, particularly addressing long-standing issues with potholes. Finally,the community supports the expansion of green infrastructure and tree canopies to improve air quality, reduce urban heat,and create more attractive and livable public spaces. How were these needs determined? Needs were assessed and identified through robust community engagement, stakeholder consultations, data and report reviews, and participation in local events: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 82 • Community surveys were made available to solicit feedback from Roanoke City residents. Surveys were made available online and in-person. • Key stakeholders were consulted through 1:1 interviews; stakeholders include service providers and local leaders • Targeted community meetings,such as neighborhood associations, Fair Housing Board, CoC general membership, CoC governing board,various City department staff meetings • National data (ACS, NAEH, NLIHC)was used alongside of local reports such as: Point In Time and Housing Inventory Count reports, and CEDS plan were some of the existing documents used. Describe the jurisdiction's need for Public Services: The community has identified a significant need for expanded access to supportive services, particularly in the areas of mental health and substance use treatment. Many residents face barriers to obtaining timely and affordable care, and there is a growing demand for comprehensive, community-based services that address both prevention and crisis intervention. Enhancing access to these services is seen as essential for improving individual well-being, promoting public health, and supporting housing stability for vulnerable populations. How were these needs determined? Needs were assessed'and identified through robust community engagement,stakeholder consultations, data and report reviews, and participation in local events: • Community surveys were made available to solicit feedback from Roanoke City residents. Surveys were made available online and in-person. • Key stakeholders were consulted through 1:1 interviews; stakeholders include service providers and local leaders • Targeted community meetings,such as neighborhood associations, Fair Housing Board, CoC general membership, CoC governing board,various City department staff meetings • National data (ACS, NAEH, NLIHC)was used alongside of local reports such as: Point In Time and Housing Inventory Count reports, and CEDS plan were some of the existing documents used. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 83 Housing Market Analysis MA-05 Overview Housing Market Analysis Overview: The Market Analysis aims to provide a clear picture of the environment in which the jurisdiction must administer its programs throughout the Consolidated Plan period. In conjunction with the Needs Assessment,the Market Analysis will provide the basis for the Strategic Plan and the programs and projects to be administered. The Housing Market Analysis provides information on: , • Significant characteristics of the City of Roanoke's housing market in general, including the supply, demand,condition, and cost of housing • Housing stock available to serve persons with disabilities and other special needs • Condition and need of public and assisted housing • A brief inventory of facilities,housing,and services to meet the needs of homeless persons • Regulatory barriers to affordable housing ' ' • Significant characteristics of the jurisdiction's economy.; Economic Landscape From a historical perspective,the region's economy has been based on the railroad,traditional manufacturing,and resource extraction.Changes in the economy since the 1990s have resulted in a new perspective on the need to diversify the regional economy.Although manufacturing employment in the region has declined since the 1980's, it is still an important sector in our regional economy. Economic development organizations are now trying to attract firms that are considered "advanced manufacturing",which provide higher wages for employees. Healthcare-related services now represent the largest employment sector in the region.Approximately 15%of employment is related to hospitals and healthcare-oriented organizations.The region is also trying to develop an "entrepreneurial eco- system"that will help attract new start-ups, particularly in the area of technology. Local governments, the Roanoke Regional Partnership,the Chamber of Commerce and the RVARC are working with the Roanoke Blacksburg Technology Council to identify and address key issues that inhibit great entrepreneurial development. Finally,tourism is becoming a major element in the regional economy. The region is working cooperatively to promote outdoor amenities for tourists,which include events such as the Blue Ridge Marathon,the Gran Fondo bicycle races, and the Go Outside Festival (CEDS, 2024 Annual Update). City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 84 Future Development The City of Roanoke is 42 square miles in area with much of that land already developed.The land that remains is either park space(e.g., Mill Mountain) or land that is steep, in a flood zone, has access issues, or is otherwise difficult to use.Growth needs to occur through the preservation and reuse of existing buildings and infrastructure.Where new development or redevelopment occurs, it should be done in a manner that is sensitive to the surrounding community. One of the benefits with developing within an existing community is that ability to make use of the existing infrastructure (i.e.,streets, water and sewer systems, electrical distribution,etc.).To gain that advantage, existing infrastructure needs to be maintained and improved to allow for growth. Recognizing the benefits and challenges of growth within the existing built form of the City of Roanoke is the best possible path forward to serve both existing and future generations and making the City a vibrant place to live, learn,work, play, and visit(City Plan 2040). City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 85 MA-10 Number of Housing Units — 91.210(a)&(b)(2) Introduction The United States needs more housing and more varied housing to meet households' needs throughout the country.Some economists estimate that one consequence of the 2008 foreclosure crisis was the slow rebound in home construction while household growth continued, resulting in the underproduction of housing by more than 3 million units.A housing study published in 2020 by the Roanoke Valley Allegheny Regional Commission (RVARC) reports a significant deficit in housing stock for that would be affordable for those at or below 30%AMI (3,569 units). The consequences of inadequate supply are higher housing costs for renting or buying a home. More than 37 million renter and owner households spent more than 30 percent of their income on housing in 2019. In the years prior to the pandemic, low-interest rates for mortgage loans and increasing incomes, not lower home values, had reduced owner cost burden. For renters,increasing incomes were matched by rising rents, maintaining cost burdens despite a strong economy. (Opportunities to Increase Housing Production and Preservation HUD PD&R, 2021) According to the 2016-2020 ACS data summarized below,there are an estimated 46,990 total units, which is a decrease of 325 units from the 2011-2015 ACS data from the previous Consolidated Plan, in which 47,315 units were reported.There are 21,795 owner occupied housing units and 19,895 renter- occupied units.A housing vacancy rate of 11%is significantly higher than the healthy market range, suggesting a mismatch between the existing housing stock and community needs(Citywide Housing Study,RVARC 2020).See attached text for definition of vacancy.This may indicate that available units are either unaffordable, in poor condition, or otherwise unsuitable for the local population. The most common type of residential property is ingle unit,detached dwellings(29,540)which comprise 63%of the City's total housing inventory,followed by buildings containing 5-19 units(7,090),which make up 15%of housing stock. 2016-2020 ACS data reports that 78%of owner-occupied dwelling units in the City are 3-bedroom or larger,21%are 2-bedroom,and only 1%are one-or no-bedroom units. Renter-housing is predominately 2-bedroom units(41%),followed by 3 or more-bedroom units at 32%, and one-bedroom or no bedroom units 26%of the rental units. In 2023,there were 6,329 studio or 1-bedroom units(30.2%of all rented units and 31,985 one and two person households in Roanoke (73.6%of all households) (Housing Needs Assessment, Local Housing Solutions). It will be important for the City to ensure the"right-size" City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 86 affordable housing is developed; ensuring the development and availability of unit sizes that match household size will be a priority for the City. All residential properties by number of units Property Type Number % 1-unit detached structure 29,540 63% 1-unit, attached structure 2,650 6% 2-4 units 4,580 10% 5-19 units 7,090 15% 20 or more units 2,920 6% Mobile Home, boat, RV,van, etc 210 0% Total 46,990 100% Table 1—Residential Properties by Unit Number Data Source: 2016-2020 ACS Vacancy Definition:-from RVARC Housing Study 2020 Vacancy The City Of iRoanoke's overall housing-vacancy rate hag been steadily increasing since 2010 when the rate was 9%.As of 2018,the rate had increased to 11%.Part of Roanoke's housing market story can be told through the Census' Vacancy Table. Vacancy is defined by the Census across seven different categories which include: • Units Actively Listed for Rent • Units Rented,but Not Yet Occupied • Units Actively Listed for Sale • Units Sold,but Not Yet Occupied • Units for Seasonal/Recreational Use • Units for Migrant Workers • Other Vacant To calculate Roanoke's total vacancy across all categories,the Census sums each category together and divides by the total number of housing units in the city.This vacancy rate provides an estimate of ail housing units that are not occupied at the time the Census interyiety takes place regardless of Whether the unit is actively being marketed or even habitable. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 87 Renter Households and Available Affordable Units • Et%.i • 1 ! - -Share of Renter LC%- - -- - I Households NI Shsce of Rept&Lr�as Afoadable sots { ; - j i t s21,VJo <57.5.c 7 <5-50.073 <575.P30 Unit Size by Tenure -_.. - _ .....,Owners ;: .,_- • ---- - -- -- Renters • _ ;Number • % Number % No bedroom ; ; , 40 0%- 1,070 5% 1 bedroom 245 .1% 4,180 21% 2 bedrooms - • 4,515,, 21% ; 8,200 41% 3 or more bedrooms 16,995 78% 6,445 32% Total 21,795 100% 19,895 99% Table 2—Unit Size by Tenure Data Source: 2016-2020 ACS Describe the number and targeting (income level/type of family served) of units assisted with federal, state,and local programs. Roanoke Redevelopment and Housing Authority owns and operates approximately 1,282 units of public housing and administers approximately 2,067 units of Housing Choice Vouchers(formerly called Section 8 vouchers). RRHA also owns and operates 24 units of housing that are supported with Section 8 vouchers. In addition, RRHA manages 119 units of rental housing that are part of the Low Income Housing Tax Credits program. Provide an assessment of units expected to be lost from the affordable housing inventory for any reason,such as expiration of Section 8 contracts. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 88 RRHA intends to apply for the disposition of land in the Indian Rock Village Development(24 units). Tenants in these units will be relocated or given vouchers; RRHA will follow the Uniform Relocation Assistance Act in relocating tenants.Additionally,the Emergency Housing Vouchers are set to expire in in 2026. For the City of Roanoke,there are currently 27 households that are utilizing the EHV.The vouchers provided rental subsidy to individuals and families who were experiencing homelessness. Does the availability of housing units meet the needs of the population? Roanoke faces a significant housing mismatch,where the existing housing stock fails to meet the needs of its residents, particularly those living in poverty or on fixed incomes.As of 2023, 19.7%of the city's population lives below the poverty line,with even higher rates among residents with disabilities at 25.8%. Over half of the city's 22,078 renter households are cost-burdened,spending more than 30%of their income on housing, and many pay over 50%, indicating severe financial strain. The quality of available housing exacerbates the issue. Many affordable units are in substandard condition,featuring hazards such as exposed wiring, lead paint,and structural damage.An 11%vacancy rate suggests a surplus of units that are either unaffordable or uninhabitable for many residents.This situation is particularly dire-for the over 4;000 families on the:Housing Choice Voucher waitlist,who struggle to find suitable housing despite available assistance. • The city's aging housing stock and lack of investment in maintenance have led to increased blight and vacancy,especially in historically underserved neighborhoods.Addressing this crisis requires coordinated efforts to increase the availability of safe,affordable housing and to rehabilitate existing structures to meet the needs of Roanoke's diverse population. Describe the need for specific types of housing: Roanoke needs affordable housing units that ensure that low-to moderate-income residents spend no more than 30%of their monthly income on housing expenses. While there has been an increase in the amount of new housing units in the community, it does not meet the financial needs of the community's residents most vulnerable to housing instability. It is critical to understand how the US Department of Housing and Urban Development(HUD)evaluates income within a community. HUD sets income limits that determine eligibility for assisted housing programs, including the Public Housing,Section 8 project-based,Section 8 Housing Choice Voucher, Section 202 housing for the elderly, and Section 811 housing for persons with disabilities.HUD develops income limits based on Median Family Income estimates and Fair Market Rent area definitions for each metropolitan area, parts of some metropolitan areas, and each non-metropolitan county. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 89 A family in the City is considered low-to moderate-income if they make • $50,750 as a single-person household • $58,000 as a two-person household • $65,250 as a three-person household • $72,500 as a four-person household • $78,300 as a five-person household • $84,100 as a six-person household Residents who fall within these income categories may have unique difficulties.When developing affordable housing units, it will be critical for the City to ensure the development of accessible units as well. Discussion There is a continuing need for"affordable" and "accessible" housing in the City of Roanoke. Much of the existing housing is sound and there appears to be an adequate supply of market-rate housing. However, housing opportunities.are.lacking for the lower income renters and.homebuyers in the City.Low-income homeowners with high housing cost;burdens need housing rehabilitation programs to bring their dwellings up to code standards,make them energy efficient and help,them reduce their cost burdens. Low-income renters with housing problems,including high housing cost burdens, need access to quality affordable rental housing. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 90. MA-15 Housing Market Analysis: Cost of Housing - 91.210(a) Introduction: In 2020,the Roanoke Valley Allegheny Regional Commission Released a regional housing study. Key findings acknowledge the rising cost of housing for City of Roanoke residents: • Median rents are increasing. In 2018,the median gross rent increased 15%since 2013.The average rent for a single-family home is less than rents in multifamily buildings. • There is a significant difference in cost burdened households when comparing owners and renters.Approximately 26%of owner households are experiencing some level of cost burden compared to 47%of renters. • The number of renter households that qualify for affordable rental housing at the 30%AMI level outstrips the number of units available at that price point.There is a projected deficit of 3,570 units,which means that many ELI households are having to spend more than is recommended on housing, limiting a household's ability to afford other essential needs and ultimately hindering economic mobility and overall well-being. • A key constraint is the shrinking of financial resources available to local governments to address housing and housing affordability issues. Housing programs are limited,forcing all levels of government-to make,decisions for how to prioritize limiting (and in some cases shrinking) funding. Cost of Housing r Base Year: 2009 Most Recent Year: 2020 %Change Median Home Value 134,400 134,900 0% Median Contract Rent 576 665 15% Table 3-Cost of Housing Data Source: 2000 Census(Base Year),2016-2020 ACS(Most Recent Year) Rent Paid Number % Less than$500 4,645 23.3% $500-999 12,695 63.8% $1,000-1,499 1,980 10.0% $1,500-1,999 390 2.0% $2,000 or more 190 1.0% Total 19,900 100.0% Table 4-Rent Paid Data Source: 2016-2020 ACS Homeowner Housing Stability City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 91 The Federal Finance Housing Agency-FHFA House Price Index(FHFA HPI®) is a broad measure of the movement of single-family house prices.The FHFA HPI is a weighted, repeat-sales index, meaning that it measures average price changes in repeat sales or refinancings on the same properties.This information is obtained by reviewing repeat mortgage transactions on single-family properties whose mortgages have been purchased or securitized by Fannie Mae or Freddie Mac since January 1975.The FHFA HPI serves as a timely, accurate indicator of house price trends at various geographic levels. Because of the breadth of the sample, it provides more information than is available in other house price indexes. It also provides housing economists with an improved analytical tool that is useful for estimating changes in the rates of mortgage defaults, prepayments,and housing affordability in specific geographic areas. The FHFA HPI Calculator is available on the FHFA website and provides data on the increase of house prices in Roanoke measured quarterly.A quick calculation for a home purchased in 2023 Quarter 1 for $134,900 and sold in 2024 Quarter 3 would have an appreciation of 16.92%and have an estimated value of$157,720. Continued housing cost increases will result in households that cannot maintain the aging housing stock, reduce the ability of renters to transition to homeownership,and cause the existing residents to be unable to purchase homes inside the City. Housing Affordability Number of Units affordable to Renter Owner Households;earning 30%HAMFI 2,275 No Data 50%HAMFI :y ' -`_ 9,445 3,384 80%HAMFI 15,920 8,259 100% HAMFI No Data 10,879 Total 27,640 22,522 Table 5-Housing Affordability Data Source: 2016-2020 CHAS Monthly Rent Monthly Rent($) Efficiency(no 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom bedroom) Fair Market Rent 723 803 990 1,358 1,533 High HOME Rent 528 646 821 1,129 1,231 Low HOME Rent 528 646 821 950 1,060 Table 6—Monthly Rent Data Source: HUD FMR and HOME Rents Is there sufficient housing for households at all income levels? City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 92 The lack of affordable housing impacts low-and moderate-income residents the greatest.The steadily increasing rent costs compound the financial struggles that these families are at risk of experiencing. Additionally,the growing need for new rental housing units and aged housing unit stock results in many renters living in substandard housing conditions. According to data from the Center on Budget and Policy Priorities,a significant gap exists between the number of people who need housing subsidies and the number who actually receive them,with estimates suggesting that around 77%of low-income renters who need federal rental assistance do not receive it; meaning a vast majority of those eligible for housing subsidies do not get them.This is reflected in the Housing Authority's waitlists. AFFORDABLE, BUT NOT AVAILABLE Homes that are affordable to extremely low-income renters are not necessarily available to them. In the private market, households can occupy homes that cost less than 30%of their incomes, and many do. When higher-income households occupy rental homes also affordable to lower-income households, they render those homes unavailable to the lower-income households. Extremely low-income renters must compete with all'Nigher-income-households for the limited number of-rental homes affordable to them in the private market.To truly measure the housing options extremely low-income renters have, we must account for-the fact that higher-income renters occupy some of the most affordable units. Rental homes are both affordable and available for'households.of a specific income group if the homes are affordable to them and they are'not occupied'by higher=income households. EXTREMELY LOW-INCOME RENTERS The vast majority of extremely low-income renters work in low-wage jobs or are unable to work.With wages insufficient to pay for modest rental housing even when individuals work full-time year-round,a brief furlough or loss of hours, as we have seen over the past year,can create debts that renters can never repay. Extremely low-income renters in the labor force, many already struggling to pay their rents before the pandemic,were significantly impacted by COVID-19. Low-wage work comprised a disproportionate share of industries most affected by COVID-19 shutdowns. Extremely low-income renters were likely impacted by the closures of restaurants, hotels,and other places of low-wage employment. (The Gap,A Shortage of Affordable Homes, National Low Income Housing Coalition, March 2021) City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 93 How is affordability of housing likely to change considering changes to home values and/or rents? With a median home value of$134,900 (2016-2020 CHAS)it appears that the City's housing stock is "affordable"compared to state and national averages (state: $426,000; national:$420,500).However, the following housing "affordability" issues need to be addressed: 1. A considerable amount of the affordable housing stock in Roanoke is old (built prior to 1980) and older houses are more expensive to maintain and often need rehabilitation; 1. LMI households in Roanoke are shown to be cost burdened,and such households often have difficulties obtaining housing that is both affordable for their situation and in decent condition; and 1. It is likely that rental rates will continue to increase. Rental Housing Stability As the economy improves, rental prices continue to increase.The trend over the past decade has been a higher rental increase than-the increase in monthly wages.As this trend continues,it_puts more significant financial pressure on low-and moderate-income families who are spending an ever- increasing percentage of their income on housing costs. As higher-income renters and distressed homeowners seek cheaper alternatives to their current housing,competition for less expensive rental homes may actually increase. Meanwhile,few of the lowest-income renters have the option of leaving the rental market altogether. Consequently, rents for the least expensive homes may be less responsive to economic downturns, and in some cases,they could even increase because of greater demand. Even if rents at the bottom-end of the market fall during a downturn,they will not fall sufficiently to provide extremely low-income renters with anaAAAACadequate supply of affordable housing. Owners have an incentive to abandon their rental properties or convert them to other uses when rental income is too low to cover basic operating costs and maintenance.They have little incentive to provide housing in the private market at rents that are affordable to extremely low-income renters. During periods of economic growth,the private market on its own still does not provide an adequate supply of rental housing affordable to low-income households.The rents that the lowest-income households can afford to pay typically do not cover the development costs and operating expenses of new housing.While new construction for higher-income renters encourages a chain of household moves that eventually benefits lower-income renters, new luxury units may not impact rents at the bottom of the market as much as they do rents at the top. (The Gap,A Shortage of Affordable Homes, National Low Income Housing Coalition, March 2021) See attached for Homeowner Housing.Stability. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 94 How do HOME rents/ Fair Market Rent compare to Area Median Rent? How might this impact your strategy to produce or preserve affordable housing? One of the major challenges faced by rental assistance programs is the difficulty in finding units that meet Fair Market Rent(FMR)guidelines. In many rental markets, especially those experiencing high demand and limited supply,the majority of available units are priced significantly above FMR.This creates a barrier for programs that are required to adhere to FMR limits when using federal or grant funds,effectively narrowing the pool of eligible housing options.As a result,agencies struggle to place clients into stable housing,and grant funds often go unspent—not due to a lack of need, but because the cost of available units exceeds program limits.This disconnect between market realities and funding regulations undermines the ability of programs to assist those in need and reduces the overall impact of rental assistance efforts.This challenge has been highlighted through the stakeholder consultation process. It is crucial for the city to make intentional investments in the development of affordable housing. Discussion: ., The need is for the City to encourage the_rehabilitation arid preservation of existing rental housing to ensure that these affordable units are also in good condition. New construction of affordable rental housing may only be successful to the extent that the production of such units can be subsidized to enable them to remain affordable and to the extent that existing rental housing is seen as substandard and undesirable. Quality Affordable Homes Critical to Good Health Ensuring enough affordable homes are available can lead to healthier families and communities.When rents are high,families prioritize rent and utilities over food and health care, even when serious health conditions are part of the picture.Stable,safe, and well-maintained housing can also decrease exposure to environmental hazards like mold,lead,or pests,which are linked to chronic illnesses.Additionally, housing stability helps individuals maintain consistent access to healthcare providers and medications, leading to improved overall well-being and fewer emergency interventions. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 95 MA-20 Housing Market Analysis: Condition of Housing —91.210(a) Introduction Housing is the key to reducing intergenerational poverty and increasing economic mobility. Research shows that increasing access to affordable housing is the most cost-effective strategy for reducing childhood poverty and increasing economic mobility in the United States.Stanford economist Raj Chetty found that children who moved to lower-poverty neighborhoods saw their earnings as adults increase by approximately 31%,an increased likelihood of living in better neighborhoods as adults, and a lowered likelihood of becoming a single parent. Moreover, children living in stable,affordable homes are more • likely to thrive in school and have greater opportunities to learn inside and outside the classroom. Increasing access to affordable housing bolsters economic growth. Research shows that the shortage of affordable housing costs the American economy about$2 trillion a year in lower wages and productivity. Without affordable housing,families have constrained opportunities to increase earnings, causing slower GDP growth. In fact, researchers estimate that the growth in GDP between 1964 and 2009 would have been 13.5%higher if families had better access to affordable housing.This would have led to a $1.7 trillion increase in income or$8,775 in additional wages per worker. Moreover, each dollar invested in affordable housing boosts local economies by leveraging public and private resources to generate income—including resident earnings and additional local tax revenue—and supports job creation and retention. (The Problem, National Low Income Housing Alliance) Describe the jurisdiction's definition of"standard condition"and "substandard condition but suitable for rehabilitation": • For this Consolidated Plan,the City of Roanoke will also use the HUD housing quality standards as defined below: 1.Standard Condition.A unit of housing is considered to be in standard condition if it is generally in good repair,with no substandard habitability elements(i.e., lacking complete plumbing or kitchen facilities) or exterior elements.Such units may be eligible for housing rehabilitation funding if interior conditions are such that the HUD Section 8 Housing Quality Standards are not met,or a threat to the integrity or livability of the unit exists and should be addressed. Examples of ways in which the interiors of such homes might be rehabilitated include the replacement of heating systems, electrical system repairs or upgrades, plumbing system repairs or upgrades, energy efficiency improvements, and accessibility improvements. 2.Substandard Condition but Suitable for Rehabilitation. This category describes dwelling units that do not meet one or more of the HUD Section 8 quality standard conditions, likely due to deferred City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 96 maintenance or work without permits, but that is both financially and structurally feasible for rehabilitation.Such units may be lacking complete plumbing and kitchen facilities and/or may have exterior elements in need of repair(e.g.,a roof in need of replacement,siding in need of repair or replacement, missing or failing foundation). In order to be suitable for rehabilitation,the unit value generally exceeds the cost of repairs or upgrades that would be required to bring it to standard condition.This category of property does not include units that need correction or minor livability problems or maintenance work. 3.Substandard Condition and Not Suitable for Rehabilitation. This category describes dwelling units in such poor conditions as to be neither structurally nor financially feasible for rehabilitation.Such units will typically have an improvement value that is less than the cost of addressing the habitability and exterior elements that cause its classification as"substandard" or will be considered unfit to occupy for safety reasons by the city's building official. The table below displays the number of housing units, by tenure, based on the number of"conditions" the unit has.Selected conditions are similar to housing problems in the Needs Assessment:are (1)lacks complete plumbing facilities,(2) lacks complete kitchen facilities, (3) more than one person per room, and (4)cost burden greater-than 30%: - 1 Condition of Units -- Condition of Units Owner-Occupied Renter-Occupied Number % Number With one selected Condition 5,080 23% 8,770 44% With two selected Conditions 35 0% 365 2% With three selected Conditions 0 0% 0 0% With four selected Conditions 0 0% 0 0% No selected Conditions 16,680 77% 10,765 54 Total 21,795 100% 19,900 100% Table 7-Condition of Units Data Source: 2016-2020 ACS Year Unit Built Year Unit Built Owner-Occupied Renter-Occupied Number % Number 2000 or later 1,740 8% 1,300 7% 1980-1999 2,705 12% 3,380 17% 1950-1979 10,380 48% 8,520 43% Before 1950 6,970 32% 6,700 34% City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 97 Year Unit Built Owner-Occupied Renter-Occupied Number 90 Number Total 21,795 100% 19,900 101% Table 8—Year Unit Built Data Source: 2016-2020 CHAS Risk of Lead-Based Paint Hazard Risk of Lead-Based Paint Hazard Owner-Occupied Renter-Occupied Number % Number Total Number of Units Built Before 1980 17,350 80% 15,220 76% Housing Units build before 1980 with children present 1,540 7% 500 3% Table 9—Risk of Lead-Based Paint Data Source: 2016-2020 ACS(Total Units)2016-2020 CHAS(Units with Children present) Vacant Units Suitable for Not Suitable for Total Rehabilitation Rehabilitation Vacant Units 0 0 0 Abandoned Vacant Units 0 0 0 REO Properties - :. . 0 0 0 Abandoned REO Properties :° 0 0 0 Table 10-Vacant Units - Data Source: 2005-2004 CHAS , *Data populated by system _ ' Need for Owner and Rental Rehabilitation A significant percentage of rental units(46%) have at least one housing condition,indicating a greater need for rental rehabilitation. Owner-occupied units are in relatively better condition,with only 23% experiencing housing conditions,suggesting that rehabilitation efforts may be less urgent but still necessary, particularly for those with multiple conditions.Additionally, 80%of owner occupied and 77% of rental homes were built prior to 1980. Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP Hazards Environmental lead is a toxic substance affecting the growth and development of up to one million U.S. preschool children today,with effects ranging from learning disabilities to death. High lead levels can cause many health problems by damaging the brain, nervous system,and kidneys. Lead poisoning can cause decreased intelligence, behavioral and speech problems,anemia, decreased muscle and bone growth, poor muscle coordination, and hearing damage. Lead exposures remain prevalent despite considerable knowledge and increased screening and intervention efforts. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 98 Increased lead exposure and increased body burden of lead remain a significant problem for children in the United States. Lead is an environmental toxicant that may cause adverse health effects to the nervous, hematopoietic,endocrine, renal, and reproductive systems. Lead exposure in young children is particularly hazardous because children absorb lead more readily than adults. Many children exposed to lead do not exhibit any signs of the disease.The child's signs or symptoms could be mistaken for other illnesses,and the child goes undiagnosed.The developing nervous system of children is particularly more susceptible to the effects of lead.The underdeveloped blood-brain barrier in young children increases the risk of lead entering the developing nervous system resulting in neurobehavioral disorders. Blood lead levels(BLLs)at any detectable level have been shown to cause behavioral and developmental disorders;therefore, no safe blood lead level in children has been identified. It is increasingly important for continued childhood lead poisoning prevention education and awareness. Lead-contaminated water,soil,and paint have been recognized as potential sources of children's lead exposure. Dust from deteriorating lead-based paint is considered the largest contributor to the lead problem. Until the 1950s, many homes were covered inside and out with leaded paints. Lead began to fall from favor in the 1950s but was still commonly used until it was banned in homes after 1977. Because of the long-term use of lead-based paints, many homes in the United States contain surfaces with paint that is now peeling, chalking,flaking, or wearing away.The dust or paint chips contain high levels of lead that easily find ways into the mouths of young children.A particular problem has emerged due to many homes with lead-based paints, which are now undergoing renovations. Often the dust created by this work has high lead levels,which are readily absorbed by the children's developing bodies. Roanoke has a considerable amount of housing built before 1980 that has the potential to be hazardous to children.The 2016-2020 CHAS estimates that 17,350 owner-occupied units were built before 1980, with approximately 7%(1,540)of all units have children living in them. It's estimated that 15,220 renter-occupied units were built before 1980,with approximately 3%(500)of all rental units built before 1980 with children present. It's important to note the number of unreported/undetected cases of childhood lead poisoning is unknown, and the low number of reported cases should not be misconstrued as evidence that lead poisoning is not more widespread. Discussion The high percentage of older units(built before 1980)in both owner and rental stock suggests a strong need for rehabilitation due to aging infrastructure,outdated systems(plumbing, electrical, HVAC),and potential health hazards (lead paint,asbestos, etc.). Housing rehabilitation funds should prioritize homes built before 1980,with special attention to pre-1950 homes, which are at higher risk of structural deterioration and environmental hazards.Some program considerations would be providing incentives or grants for repairs to improve rental properties. For homeowners, providing low-interest rehabilitation loans or grant will help maintain housing stability. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 99 Given the age of homes in the City,the risk of lead exposure remains a concern, particularly for young children who are most vulnerable to its harmful effects.Additionally,the true extent of childhood lead poisoning in Roanoke is uncertain, as unreported or undetected cases may contribute to a more widespread issue than current data suggests.Therefore, efforts to assess and mitigate lead hazards in • older housing should remain a priority for public health and housing initiatives. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 100 MA-25 Public and Assisted Housing —91:210(b) Introduction: The Roanoke Redevelopment and Housing Authority(RRHA)serves as the Public Housing Authority for the City of Roanoke and offers a variety of programs aimed at providing affordable housing and supportive services to residents of Roanoke,Virginia. Here's a summary of the key programs: HOUSING PROGRAMS Public Housing- RRHA manages approximately 1,282 units of HUD-assisted public housing, offering apartments to low-to moderate-income families. Their goal is to help residents transition from assisted housing to homeownership. Properties include Lansdowne Park, Hunt Manor, Melrose Towers,Jamestown Place, Morningside Manor, Bluestone Park, Indian Rock Village,..Villages at Lincoln, and;various scattered sites. Housing Choice Voucher Program (Section 8) This"'program provides rental assistance to eligible low incomelamilies,the elderly, and individuals with disabilities. However, as ofJanuary2025,the.waiting list for Section 8 vouchers is closed, and'RRHA has paused issuing new vouchers due to funding shortfalls. • Project-Based Vouchers PBV : RRHApartners with property owners:to rovide,PBVs which are tied to specific units rather than individuals. J � ) p p Y P P These vouchers aim to increase affordable housing.options for,elderly/individuals..and families, as well as persons with disabilities. Homeownership Programs- Lease/Purchase Homeownership:Assists residents in transitioning from renting to owning a home through lease-to- own arrangements.Section 32 Homeownership:Allows eligible public housing residents to purchase homes owned by RRHA. HCV Homeownership:applicants must have a current Section 8 housing choice voucher. RESIDENT SUPPORT SERVICES EnVision Center:A hub offering various services, including: • Employment Assistance: HumanKind provides digital literacy training, resume workshops, and interview preparation. • Financial Counseling: Freedom First Enterprises offers one-on-one financial counseling in English and Spanish. • Health Services: Family Services of Roanoke Valley provides counseling, and Carillon Clinic offers health screenings. • Educational Support:Virginia Western Community College assists with college applications and financial aid. • Community Engagement:Programs like community gardens and art classes foster community involvement. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 1o1 Resident Opportunities and Self-Sufficiency(ROSS)Program: Supports residents in achieving economic independence through job training and educational opportunities. Family Self-Sufficiency Program: Helps families improve their financial situation by setting goals and providing resources to achieve them. Jobs-Plus Program: Offers employment-related services, including job placement and career advancement support. Senior Site Activities: Organizes social and recreational activities for senior residents to promote community engagement and well-being. Computer Literacy Workshops: Provides training to enhance residents' digital skills,aiding in job searches and everyday tasks. ADDITIONAL INITIATIVES Melody Stovall Scholarship:An annual scholarship program supporting residents pursuing higher education. Section 3 Program: Ensures that employment and other economic opportunities generated by certain HUD financial-assistance shall be directed to low-and very low-income persons. • Totals Number of Units Program Typ e Certificate • Mod-Rehab ,Public Vouchers Housing • Total """ ,Project;based Tenant-based Special Purpose Voucher Veterans Family Disabled Affairs Unification Supportive Program Housing #of units vouchers available 1,263 1,757 364 27 402 #of accessible units *includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five-year,and Nursing Home Transition Table 11—Total Number of Units by Program Type Data Source: PIC(PIH Information Center) Describe the supply of public housing developments: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 102 Describe the number and physical condition of public"housing units in the jurisdiction, including those that are participating in an approved Public Housing Agency Plan: Roanoke Redevelopment and Housing Authority reports the following in regards to physical conditions of public housing units: Despite having an older housing stock, all of the public housing developments are in good condition and consistently score well on inspections, including high marks under the NSPIRE standards.The buildings are fully up to code, and they are not experiencing chronic vacancies.Any vacancies that do occur are the result of normal unit turnover rather than issues with unit quality or demand. . i . i j .{ City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 103 Public Housing Condition Public Housing Development Average Inspection Score JAMESTOWN PLACE 86 MELROSE TOWERS 91 MORNINGSIDE MANOR 91 LANSDOWNE PRK 70 SCATTERED SITES 81 LINCOLN TERRACE 82 INDIAN ROCK VILLAGE 90 HUNT MANOR 68 Table 12-Public Housing Condition Describe the restoration and revitalization needs of public housing units in the jurisdiction: RRHA reports that in recent years they have made significant upgrades to some public housing developments but they still have a few developments that will require large capital projects in the near future. Describe the public housing agency's strategy for improving the living environment of low- and moderate-income families residing in public housing: .,_ __ Over the past few years, Family Service of Roanoke Valley has used-CDBG funds'to provide onsite mental health counseling services to RRHA tenants.This partnership between FSRV and RRHA eliminates barriers to accessing vital services and improves the mental wellbeing of families residing in public housing. Additionally,the RRHA has developed a variety of resident services that work towards improving the living environment of low and moderate families: EnVision Center:A hub offering various services, including: • Employment Assistance: HumanKind provides digital literacy training, resume workshops,and interview preparation. • Financial Counseling: Freedom First Enterprises offers one-on-one financial counseling in English and Spanish. • Health Services: Family Services of Roanoke Valley provides counseling,and Carilion Clinic offers health screenings. • Educational Support:Virginia Western Community College assists with college applications and financial aid. • Community Engagement: Programs like community gardens and art classes foster community involvement. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 104 Resident Opportunities and Self-Sufficiency(ROSS) Program: Supports residents in achieving economic independence through job training and educational opportunities. Family Self-Sufficiency Program: Helps families improve their financial situation by setting goals and providing resources to achieve them. Jobs-Plus Program:Offers employment-related services, including job placement and career advancement support. Senior Site Activities: Organizes social and recreational activities for senior residents to promote community engagement and well-being. Computer Literacy Workshops: Provides training to enhance residents' digital skills,aiding in job searches and everyday tasks. Melody Stovall Scholarship:An annual scholarship program supporting residents pursuing higher education. Discussion: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 105 The Roanoke Redevelopment and Housing Authority plays a vital role in ensuring,access to safe,stable, and affordable housing for low-income individuals and families within a community. By managing public housing developments and administering rental assistance programs such as Housing Choice Vouchers (Section 8), RRHA helps prevent homelessness and housing instability. RRHA also works to maintain and improve housing quality through rehabilitation projects and compliance with safety standards. Beyond housing, RRHA often connect residents with supportive services to promote long-term stability and economic mobility. By addressing the housing needs of vulnerable populations, RRHA contributes to stronger, more equitable communities. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 106 MA-30 Homeless Facilities and Services —91.210(c) Introduction Homelessness is the outcome of a complex and multifaceted set of circumstances, including but not limited to unemployment or underemployment, medical emergencies,traumatic life events,and experiences of domestic violence.These challenges are frequently exacerbated by systemic shortages of affordable housing and limited access to supportive services,thereby significantly increasing the risk of housing instability for individuals and families. Nonprofits,community organizations, and response networks throughout the region continue to collaborate in their efforts to provide housing and critical support services to individuals and families experiencing housing instability and homelessness. The list below outlines the various degrees of housing instability. Imminent Risk of Homelessness.A person,or family,who will lose their primary nighttime residence within 14'days. Precariously Housed/at-risk of homelessness A;person or family who beck a,fixed, regular nighttime residence or is being asked to leave their current living situation.This person likely ha's:an income at or below 30%-AMI_and insufficient resources or support networks. Fleeing/Attempting to Flee Domestic Violence: A person or family that-is-fleeing or is attempting to flee domestic or dating violence, stalking, and sex trafficking. Literally Homeless:A person or a family who lacks a fixed, regular and adequate nighttime residence.Typically,.this means living in a place not meant for habitation or in an emergency shelter. Chronically Homeless:A person or family who has experienced homelessness for at least 12 months consecutively or had 4 episodes of homelessness in the last 3 years(episodes that total 12 months or more)—while having a disabling condition. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 107 Facilities and Housing Targeted to Homeless Households Organization Name Program Type #of Beds Department of Veteran Affairs PSH 104 Council of Community Services RRH 27 Family Promise ES 10 TAP-SSVF RRH 67 Rescue Mission ES 323 Commonwealth of Catholic Charities PSH 38 TAP-DV ES 47 Turning Point-DV ES : 17 - Table 13-2024 Housing Inventory.Count , , City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 108 Describe mainstream services, such as health, mental health, and employment services to the extent those services are use to complement services targeted to homeless persons Within Roanoke City,there is a focus on connecting homeless persons to the mainstream services, such as health, mental health, and employment services to the extent those services are used to complement services targeted to homeless persons. Roanoke has a variety of providers that work to support homelessness services,some of which are delivered by local governments and some by regional non- profits. Below are some key service providers,although this is not an exhaustive list: Health Services: Bradley Free Clinic—provides medical, dental, pharmacy, and behavioral health services to individuals who are homeless, low-income, uninsured,and/or underinsured Fralin Free Clinic—provide primary and preventive care to those at-risk of being homeless or are currently homeless; priority is to those who are uninsured VA Harm Reduction Coalition—provides health and education services; address health inequities faced by people who use drugs(PWUD) by providing outreach to marginalized,stigmatized, and criminalized populations,advocating for health policies.that address their specific needs,and collaborating with other agencies to effectively meet those needs. Behavioral Health Services: - ' Blue Ridge Behavioral Healthcare—local Community Services Board that serves adults,children and families with mental health disorders, developmental disabilities, or substance use disorders in the Roanoke Valley. Key programming for individuals experiencing homelessness in Permanent Supportive Housing for chronically homeless households and households exiting the state inpatient psychiatric facility; PATH/street outreach to individuals who are unsheltered; and employs the SOAR lead,a program that connects individuals to SSDI/SSI entitlements Bradley Free Clinic-(referenced above) Domestic Violence Services: TAP provides many DV services, including: 24-hour hotline, emergency shelter, legal advocacy, support groups, education and outreach programs,and crisis intervention Food Services: LEAP—offers affordable nutritious foods through a variety of programs, including doubling the value of SNAP benefits at their local markets City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 109 Rescue Mission of Roanoke—offers breakfast, lunch, and dinner to anyone in the community.They also operate the Manna Food Pantry,a weekly grocery box distributions serving families in Roanoke Employment Services: Workforce Development Board—provides a variety of services for job seekers,such as career coaching, resume/interview prep, occupational skills training,job search and placement,on the job training,and supportive services.Also assists businesses with recruitment and retention. Offers comprehensive workforce services to job seekers and businesses through an integrated network of partner organizations. TAP-offers training programs to gain or improve skills and knowledge to prepare individuals for high- demand jobs List and describe services and facilities that meet the needs of homeless persons, particularly chronically homeless individuals and families,families with children,veterans and their families, and unaccompanied youth. If the services and facilities are listed on screen SP-40 Institutional Delivery Structure or screen MA-35 Special Needs Facilities and Services, describe how these facilities and services specifically address the needs of these populations. Many of the services list.above are targeted towards people experiencing homelessness. Facilities include, but are not limited to Emergency Shelter,for individuals and families experiencing homelessness and need an immediate place to stay: • Roanoke Rescue Mission—provides emergency shelter 365 days a year to men,women, and families • Family Promise of Greater Roanoke—provides emergency shelter to homeless families with children • TAP DV Shelter—provides emergency shelter to individuals/families fleeing domestic violence Tenant Based Rental Assistance: • Council of Community Services—operates a HOPWA TBRA program to individuals living with HIV/AIDs,and their families; program participants must income qualify for services. CCS also operates a rapid re-housing and homelessness prevention program which provides tenant based rental assistance on a time-limited basis to households who qualify based on housing status and income. • RRHA-The Housing Authority received Emergency Housing Vouchers for individuals/families experiencing homelessness. Permanent Supportive Housing: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan »o • RRHA&Salem VA—operate the HUD-VASH program,a PSH program for veterans and their families. Chronically homeless households prioritized for services. Rental subsidies and case management services to households. No time limits for services. • Blue Ridge Behavioral Healthcare—operates a PSH program for individuals who are chronically homeless and have a SMI diagnosis and/or exiting the state psychiatric hospital. Rental subsidies and case management services to households. No time limits for services. • Commonwealth of Catholic Charities—operates a PSH program for individuals that are chronically homeless and have a disability. Rental subsidies and case management services to households. No time limits for services. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 111 MA-35 Special Needs Facilities and Services— 91.210(d) Introduction Everyone needs safe,decent,stable housing. For Roanoke's most vulnerable populations—including individuals experiencing mental illness,chronic health conditions, and the lasting effects of trauma— stable housing serves as a critical foundation for accessing treatment and beginning the path to recovery. However, certain conditions can make it challenging for individuals to sustain housing without targeted support.Supportive housing,which combines affordable housing with intensive, coordinated services, is a proven and effective intervention that addresses these needs and promotes long-term housing stability. A broad body of research shows that supportive housing effectively helps people with disabilities maintain stable housing. People in supportive housing use costly systems like emergency health services less frequently and are less likely to be incarcerated.Supportive housing also can aid people with disabilities in getting better health care and help seniors trying to stay in the community as they age and families trying to keep their children out of foster care. Supportive housing is a highly effective strategy that combines affordable housing with intensive coordinated services to help people struggling with chronic physical and mental health issues maintain stable housing and receive appropriate health.care. . Permanence and affordability.Tenants generally pay no more than 30 percent of their income for rent. They have the same rights and responsibilities as other renters,such as having the lease in their name and the right to privacy in their unit,which means they cannot be evicted for reasons unrelated to being a good tenant. Integration. Individuals and families are able to live independently in apartments or single-family homes in residential neighborhoods.Tenants in supportive housing should have access to public transportation, grocery stores, parks, and other neighborhood amenities common to all other residents. (Less accessible services put tenants' housing and health at risk: if they are unable to travel to providers' offices,for instance,they may stop using the services.) Emphasis on choice. Supportive housing maximizes client choice, in clients' housing options and the services they receive. For instance,tenants can generally come and go as they please and have control over their daily schedule, like mealtimes and visitors.They also can direct the types of services they receive and the goals they set with the service provider. Low barriers to entry. Supportive housing providers do not require clients to hit benchmarks before moving into housing or put other screening barriers in the way. Blanket bans on people with criminal histories or bad credit,for example,or requirements to meet goals, like employment or completing a course of treatment, before entering supportive housing would screen out the very people supportive housing aims to help. Individuals and families are able to live independently in apartments or single- City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 112 family homes in residential neighborhoods.(Supportive Housing Helps Vulnerable People Live and Thrive in the Community"Center on Budget and Policy Priorities, 2016) Including the elderly,frail elderly,persons with disabilities (mental, physical, developmental), persons with alcohol or other drug addictions, persons with HIV/AIDS and their families, public housing residents and any other categories the jurisdiction may specify,and describe their supportive housing needs Elderly and Frail Elderly.Supportive housing needs may include health care coordination and medication management, personal care assistance with daily activities such as bathing and dressing,and access to nutritious home-delivered meals. Reliable transportation is essential for attending medical appointments and running errands, while housekeeping and home maintenance support help ensure a safe living environment. Many older adults also benefit from case management and assistance with navigating benefits like Medicare or Social Security.To address social isolation and mental health challenges, services such as counseling and recreational programs are critical,along with accessibility modifications and emergency alert systems to support safety and mobility. Legal and financial guidance can further assist seniors in managing their affairs, particularly those living on fixed incomes. a, �s Disability. Individuals with disabilities often require a variety of supportive services to promote independence,stability, and overall well being These services may include assistance with daily living activities such as bathing, dressing,and meal preparation,;as well as care coordination to manage complex medical needs.and access.tb specialized_f ealthcare'Accessible transpdr`tation is crucial for attending appointments,securing employment,or participating in community life. Many also benefit from case management to navigate public benefits like Supplemental Security Income(SSI), Medicaid,or housing assistance. Mental health services, peer support,and recreational opportunities can help- reduce isolation and support emotional well-being. Home modifications such as wheelchair ramps,grab bars,or adaptive technologies may be necessary to ensure safety and accessibility within the home. Legal and financial advocacy may also be needed to protect rights and ensure long-term housing and income stability. Substance Use Disorders. Individuals with substance use disorders often require a range of supportive services to achieve stability, recovery,and long-term well-being.These services may include access to treatment programs such as outpatient counseling, medication-assisted treatment,or inpatient rehabilitation,as well as ongoing recovery support like peer mentoring and relapse prevention services. Case management is critical to help individuals navigate healthcare systems,obtain benefits, and secure stable housing. Mental health services are often essential,as many individuals experience co-occurring disorders that require integrated care.Transportation assistance can help ensure access to treatment, employment, and community resources.Additionally, employment support, life skills training,and legal advocacy can assist individuals in rebuilding their lives and maintaining long-term recovery. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 113 Persons with HIV&AIDS.The Housing Opportunities for Persons with AIDS(HOPWA)grants use general objectives to guide assistance. HOPWA programs can be accessed through the local CoC's coordinated entry system; HOPWA services aim to: Increase the availability of decent, safe, and affordable housing for lower income persons with HIV/AIDS;Create and support affordable housing units for persons with HIV/AIDS by matching HOPWA resources through community planning for comprehensive housing strategies; Create partnerships and innovative strategies among local governments and non-profit organizations to identify and serve the housing and supportive services needs of persons with HIV/AIDS Describe programs for ensuring that persons returning from mental and physical health institutions receive appropriate supportive housing The Blue Ridge Continuum of Care operates the local coordinated entry system,a referral network that matches individual need to an appropriate intervention.Additionally, 2-1-1 Virginia is a resource hotline that can connect individuals and families to appropriate supportive housing. Blur Ridge Behavioral Healthcare is a robust resource as it manages a few programs that ensure people exiting mental institutions, nursing facilities, or assisted living facilities to community based permanent supportive housing. Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e)with respect to persons who are not homeless but have other special needs. Link to one-year goals. 91.315(e) The City intends to invest in a range of initiatives to address the housing and supportive service needs of its residents. Planned activities include, but are not limited to: rehabilitation of owner-occupied and rental housing to preserve existing affordable units; new construction of affordable housing for both ownership and rental opportunities to expand the local housing stock; counseling services to support the mental health and well-being of residents; and rental assistance programs that incorporate case management to promote long-term housing stability. For entitlement/consortia grantees:Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e)with respect to persons who are not homeless but have other special needs. Link to one-year goals. (91.220(2)) City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 114 MA-40 Barriers to Affordable Housing —91.210(e) Describe any negative effects of public policies on affordable housing and residential investment. Public policies such as single-family zoning, increasingly restrictive building codes, and funding challenges significantly impact the development of affordable housing.Single-family zoning limits the type and density of housing that can be built in many communities, effectively excluding more affordable multi-family developments and reducing the overall housing supply. In September 2024, Roanoke City Council voted in favor of zoning amendments that will boost affordable housing options by permitting more development of multi-family units. While the City feels the approach is in the best interest of its residents, new city council members are hoping to revisit these changes. Meanwhile,frequent updates to building codes—often focused on energy efficiency or safety—can add layers of complexity and cost to projects, making it more difficult for affordable housing developers to keep units within budget.Additionally,the piecemeal and competitive nature of affordable housing funding, along with rising construction costs,often results in delays and financing gaps that further drive-up development expenses.Together,these policies create substantial barriers that hinder the production of affordable housing at the scale and speed needed to meet growing demand. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 115 MA-45 Non-Housing Community Development Assets — 91.215 (f) Introduction Roanoke serves as a dynamic economic hub in the southwestern part of the state, characterized by a diverse and evolving market.The city's economy is anchored by robust sectors such as healthcare, manufacturing,education and technology, contributing to a resilient job market and a high quality of life.Strategic initiatives like the"Thrive 2027" plan aim to bolster economic growth by attracting investment,jobs, and talent to the region. Roanoke's strategic location, within a day's drive of two-thirds of the U.S. population,coupled with its well-developed infrastructure, makes it an attractive destination for businesses and professionals alike.The city's commitment to innovation and community support continues to position it as a prime location for economic development and personal success. Economic Development Market Analysis Business Activity Business by Sector Number of Number of Jobs Shared Workers Share of Jobs Jobs less workers Workers M °,b : . % % Agriculture, Mining,Oil &Gas Extraction 101 70 ; 0 0 0 Arts, Entertainment,Accommodations ,5,015 6,907 14 12 -2 Construction 1,775 4,186 5 7 2 Education and Health Care Services ' _ 8,200,, ' : ' 14,680 , .'23 24 1 Finance, Insurance,and Real Estate 2,081 4,221 6 7 1 Information 470 725 1 1 0 Manufacturing 3,685 4,098 10 7 -3 Other Services 1,766 3,139 5 5 0 Professional,Scientific, Management Services 3,656 6,509 10 11 1 Public Administration 0 0 0 0 0 Retail Trade 5,158 7,816 15 13 -2 Transportation and Warehousing 1,968 4,643 6 8 2 Wholesale Trade 1,694 2,961 5 5 0 Total 35,569 59,955 -- -- -- Table 14-Business Activity Data Source: 2016-2020ACS(Workers),2020 Longitudinal Employer-Household Dynamics(Jobs) City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 116 Labor Force Total Population in the Civilian Labor Force 50,865 Civilian Employed Population 16 years and over 47,455 Unemployment Rate 6.71 Unemployment Rate for Ages 16-24 28.37 Unemployment Rate for Ages 25-65 4.27 Table 15-Labor Force Data Source: 2016-2020 ACS Occupations by Sector Number of People Median Income Management, business and financial 9,190 Farming,fisheries and forestry occupations 1,435 Service 5,565 Sales and office 11,150 Construction, extraction, maintenance and repair 3,480 Production,transportation and material., moving 3,085 Table 16-Occupations by Sector _ - Data Source: 2016-2020 ACS • Travel Time Travel lime Number Percentage <30 Minutes 29,201 66% 30-59 Minutes 13,343 30% 60 or More Minutes 1,571 4% Total 44,115 100% Table 17-Travel Time Data Source: 2016-2020 ACS Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 2,980 190 2,575 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 117 Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force High school graduate (includes equivalency) 12,895 1,030 4,855 Some college or Associate's degree 11,650 610 2,880 Bachelor's degree or higher 11,825 445 1,445 Table 18-Educational Attainment by Employment Status Data Source: 2016-2020 ACS Educational Attainment by Age Age 18-24 yrs 25-34 yrs 35-44 yrs 45-65 yrs 65+yrs Less than 9th grade 130 300 360 965 1,135 9th to 12th grade, no diploma 1,140 1,255 870 1,990 1,725 High school graduate,GED,or alternative 2,310 4,600 4,295 9,885 5,820 Some college, no degree 2,030 3,005 2,195 4,960 2,945 Associate's degree 880 1,160 1,295 2,550 1,185 Bachelor's degree =. • 785 3,410` - ' 2,485` • 2,640 1,855 Graduate or professional degree 60 1,635 1,125 2,460 1,690 • Table 19 Educational.Attainment;by Age Data Source: 2016-2020 ACS - Educational Attainment-Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 19,671 High school graduate (includes equivalency) 28,121 Some college or Associate's degree 32,101 Bachelor's degree 48,129 Graduate or professional degree 61,911 Table 20-Median Earnings in the Past 12 Months Data Source: 2016-2020 ACS Based on.the Business Activity table above,what are the major employment sectors within your jurisdiction? The business activity table for Roanoke,Virginia, provides valuable insight into the city's employment landscape, highlighting both dominant sectors and potential gaps between available jobs and workforce distribution. Major Employment Sectors City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 118 • Education and Health Care Services is by far the largest employment sector,accounting for 23% of all jobs and employing 8,200 workers.This sector also shows a +2%gap, indicating more jobs than workers,and suggesting ongoing demand for skilled professionals. • Retail Trade follows, representing 13%of jobs and 5,158 workers,although it shows a -1%gap, meaning there are slightly fewer workers than jobs. • Arts, Entertainment,and Accommodations make up 11% of jobs and 13%of workers,though it shows a -2%gap, which may reflect high turnover or seasonal variation. • Professional,Scientific,and Management Services and Manufacturing also play significant roles, accounting for 9%and 6%of jobs, respectively. Notable Gaps • Manufacturing stands out with a-3%gap,suggesting that this sector has more jobs than available workers—indicating a need for skilled labor recruitment or training initiatives. • Transportation and Warehousing and Construction each show a+2%gap, with more jobs than workers, indicating potential areas for workforce development and job training. • Public Administration appears to have no workers or jobs listed,which may be due to data exclusion or classification under another entity such as state or federal employment. . _ t Balanced or Overlapping Sectors o • Sectors like Finance, Insurance,and Real Estate,Information, and Wholesale Trade show a balanced alignment between workforce and job share • Other Services (5%of workers vs.5%of jobs)shows alignment as well,though it maintains a relatively small share of the total employment market. Roanoke's economy is clearly service-driven,with Education, Health Care, Retail,and Professional Services as key pillars.Sectors like Manufacturing,Construction,and Transportation offer room for workforce expansion or training. Addressing gaps in sectors where jobs outpace the workforce can help strengthen the local labor market and support continued economic development. Describe the workforce and infrastructure needs of the business community: Roanoke's business community is actively addressing workforce and infrastructure needs to support economic growth and competitiveness. Workforce Needs: Employers across sectors, including manufacturing, healthcare, and technology,are seeking skilled labor to meet current and future demands.To address this,the region offers various workforce development programs,such as custom training and talent development plans, provided by organizations like the Greater Roanoke Workforce Development Board.These initiatives aim to build a City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 119 robust talent pipeline and support businesses in recruiting and training qualified employees. Consultation with workforce development agencies also revealed a need to develop soft skills within the workforce. Soft skills include communication, adaptability, and work ethic. Infrastructure Needs: While Roanoke benefits from a well-connected transportation network, including major highways like Interstates 81 and 64,ongoing investment in infrastructure is essential.The city recognizes the importance of maintaining and enhancing its infrastructure to support business operations and attract new investments.This includes collaboration with agencies such as the Virginia Department of Transportation and utility companies to ensure the community's infrastructure meets current and future needs. Ensuring consistent and expansive hours for public transportation is also critical. By focusing on these areas, Roanoke aims to strengthen its economic foundation and provide a supportive environment for businesses to thrive. Describe any major changes that may have an economic impact,such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities:during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create. The arrival of Amazon in Roanoke and Wells Fargo's announcement of 1,800 new:jobs represent major economic milestones for the region.These investments are expected to boost local employment and generate increased consumer spending.Additionally,the influx of new jobs will likely expand the city's tax base and create opportunities for workforce development and upskilling to meet the demands of large employers.These developments signal strong confidence in Roanoke's economic potential and will help position the city as a competitive and attractive place to do business. However,a concern voiced by a local employment services agency is that these new positions will take away employees from surrounding businesses.Other challenges that may come include: Housing Market Pressure:The influx of new jobs and potentially higher wages could increase demand for housing.This might lead to rising property values and rent prices, making it more difficult for current residents,especially low-income individuals and families,to afford housing. Infrastructure Strain:With more employees and businesses coming to the region,there could be increased strain on local infrastructure,such as roads, public transportation,and utilities. If these developments outpace infrastructure upgrades, it may lead to traffic congestion, longer commutes, or pressure on water and sewer systems. Environmental Impact: More commercial and residential development could impact local ecosystems. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 120 Economic Dependency:A heavy reliance on large corporations like Amazon and Wells Fargo for job creation could make the local economy vulnerable to economic downturns or corporate restructuring. If these companies decide to downsize or relocate in the future, it could have a significant impact on the regional economy. While the expansion offers substantial opportunities,careful planning and investment in housing, infrastructure,and workforce development will be crucial to mitigate potential challenges. How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? Certain sectors face challenges in aligning workforce skills with job requirements. Manufacturing, for instance, exhibits a -3% gap, indicating more job openings than qualified workers. Similarly, sectors like construction and transportation show a +2% gap, suggesting potential areas for workforce development and job training. Training programs that focus on skilled manufacturing and construction positions, as well as enhance the soft skills of the workforce, will be critical to aligning skills and education to employment opportunities. Describe any current workforce training initiatives including those supported by Workforce Investment Boards;community colleges:and other`Organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan k The Greater Roanoke Workforce Development Board(GRWDB)offers a variety of youth training programs aimed at preparing young individuals for successful careers.These programs are designed to provide hands-on experience, career readiness skills, and exposure to various industries. Programs include summer youth work,tech camp for young adults, and Career Quest, build career readiness and provide access to opportunities and networks that youth may not otherwise have. Additionally,the Thrive 2027 Strategic plan aims to boost the region's economic growth and enhance the competitiveness of the Roanoke Region to attract investment,jobs,and talent.The four goals identified are: • amplifying business recruitment and expansion efforts,strengthening technology and innovation, and generating high-paying jobs; • expand efforts to attract and retain in-demand talent; • advocate for the acceleration of commercial and industrial real estate development and advocate for infrastructure improvement and funding; and • reinforce the region's identity and competitive advantage as an outdoor destination, while highlighting other prominent lifestyle features and amenities,and supporting quality-of-life efforts. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 121 Additional information on Thrive 2027 can be found here: https://roanoke.org/about-us/thrive-2027/ Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? Yes If so,what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not,describe other local/regional plans or initiatives that impact economic growth. The 2024 Roanoke Valley—Alleghany Regional Comprehensive Economic Development Strategy(CEDS) Annual Update, adopted on June 28, 2024, outlines the region's progress and strategic priorities for economic development.The CEDS establishes a vision to diversify and strengthen the regional economy through collaborative efforts between public and private sectors. It sets forth goals and strategies aimed at enhancing economic resilience,fostering innovation, and promoting sustainable growth. Emphasis is placed on workforce development initiatives to address labor force challenges and align educational programs with industry needs.The strategy highlights the importance of postsecondary educational opportunities and credential programs to equip the workforce with relevant skills.The CEDS underscores the role of transportation planning in economic development, recognizing that efficient infrastructure is vital for business operations and regional connectivity. It advocates for investments that support economic activities and improve accessibility:The strategy addresses the need for economic resilience by identifying opportunities to diversify the economy and reduce dependence on any single industry. It encourages inter-municipal cooperation and leverages programs like GO Virginia to support regional initiatives. Coordination with initiatives from the CEDS plan will be a priority for the City's Community Resources office. Discussion Roanoke has a diverse and growing local economy anchored by healthcare, education, manufacturing, and transportation. Carillon Clinic is the region's largest employer and a key driver of growth in healthcare and life sciences, especially through its partnership with Virginia Tech. The local economy also benefits from institutions like Virginia Western Community College, which supports thousands of jobs and contributes significantly to regional income. Manufacturing remains strong, rooted in the area's railroad history and expanding into automotive and advanced industries. With its strong economic foundation and ongoing investment in innovation and workforce development, Roanoke is well-positioned for continued growth and long-term economic success. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 122 MA-50 Needs and Market Analysis Discussion Are there areas where households with multiple housing problems are concentrated? (include a definition of"concentration") Roanoke has designated the Belmont-Fallon neighborhood as its current Community Development Target Area,focusing on revitalization efforts through concentrated investment.This area, located between 1-581 and Fallon Park,from Tazewell Avenue south to Highland Avenue,was selected in 2019 for a five-year period of targeted development. The City allocates approximately$1.7 million annually in federal funds to this area,supporting initiatives such as new housing construction, rehabilitation of existing homes, infrastructure improvements, and economic development projects. Programs like the Residential Façade Improvement Program offer matching funds to property owners for exterior renovations, aiming to enhance the neighborhood's appearance and,livability. These efforts are part of Roanoke's effort to improve housing conditions, increase homeownership,and foster community engagement in an area where multiple housing problems are concentrated.The Belmont-Fallon Target Area exemplifies the city's commitment to strategic,community-focused development. Are there any areas in the jurisdiction where racial or ethnic minorities or low-income families are concentrated?(include a definition of"concentration") HUD defines Racially or Ethnically Concentrated Areas of Poverty (R/ECAP) as census tracts where more than half the population is non-White and 40% or more of the population is in poverty OR where the poverty rate is greater than three times the average poverty rate in the area (with revisions to these formula for non-urban areas). See attached map for R/ECAPs in Roanoke. What are the characteristics of the market in these areas/neighborhoods? The housing market in the lower-income neighborhoods is quite robust in the city of Roanoke. There is a large supply of vacant homes or homes for sale, however these homes are often not energy efficient and require extensive rehabilitation work. Homeowners may stretch their abilities to pay with these additional expenses. Addressing the quality and condition of housing is important to boosting the market in these areas. Are there any community assets in these areas/neighborhoods? There are significant community assets in these areas including city parks, active neighborhood organizations, and public meeting places. In addition, there is a significant amount of commercial investment in several of these neighborhoods. The city supports the creation and maintenance of these assets through initiatives and funding that assist neighborhoods to better themselves through small grants and training support. In addition, the City has created and City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 123 maintains a strong partnership with the arts community thereby providing opportunities for local artists to participate in the beautification of these neighborhoods. Are there other strategic opportunities in any of these areas? Using the target area approach is a strategic opportunity that allows Roanoke to focus resources and efforts in neighborhoods that can benefit most from revitalization. By concentrating federal funding, infrastructure.improvements, housing initiatives, and community programs in a defined area, local governments can create visible, lasting impact that stimulates private investment and fosters neighborhood pride. Target areas help align public and private partnerships, ensure more efficient use of limited resources, and support equitable development by addressing long- standing disparities in historically underserved communities. 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R/ECAP Map City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 124 MA-60 Broadband Needs of Housing occupied by Low-and Moderate-Income Households - 91.210(a)(4), 91.310(a)(2) Describe the need for broadband wiring and connections for households, including low-and moderate-income households and neighborhoods. Broadband access in communities helps provide economic growth, improved educational opportunities, access to better healthcare,greater employment opportunities, improving public safety, and increased global competitiveness for businesses. The term broadband commonly refers to high-speed Internet access that is always on and faster than traditional dial-up access. Broadband includes several high-speed transmission technologies such as digital subscriber line (DSL), cable modem,fiber, wireless,satellite,and broadband over powerlines (BPL). Research among Organization for Economic Cooperation and Development(OECD) countries shows that a 4 Mbps increase in household broadband speed is associated with a roughly 4 percent increase in household income. Research shows that businesses who begin utilizing broadband increase their employees' labor productivity by an average of 5 percent in the manufacturing sector and 10 percent in the services sector., The current standard for broadband:in the U:S. is Internet with a 25 Mbps(Megabits per second) download speed. Though Netflix says it needs only 5 Mbps to stream video,the 25 Mbps threshold is intended to satisfy the different needs; high-quality downloads,video communication,and multiple demands of a single household's network. However, many Americans are still unable to access broadband at the speeds necessary to make full use of its benefits. Within the city of Roanoke, multiple low-medium-cost internet connectivity options are available. Attached are maps with additional information. Competition for residential customers has worked to keep prices reasonable,typically starting between$35-50/month. Excellent cellular network coverage is also available in most Roanoke locations.This offers additional low-cost"hot-spot" opportunities for network customers.All three of the large carriers have a presence in the area. The Roanoke City Library locations offer computers with broadband connections for public use.This can be especially critical for households experiencing short—or long-term lack of access due to financial hardship. Wifi connectivity is also available inside the library buildings. Lower-income households may find broadband rates unaffordable when it becomes available-from State of Virginia Broadband Summary: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 125 Even when broadband has been deployed to the remaining unserved locations, many Virginia households will have difficulty affording it. Monthly broadband subscription rates in Virginia vary widely, ranging between approximately$45 per month to$90 per month, depending on the ISP.Some ISPs offer low-cost plans ranging from approximately$10 to $30 per month for eligible households,and some households qualified for previously discounted monthly broadband subscriptions through the federal government. Experts agree that,to be affordable, utilities should cost no more than between 2 and 4 percent of household income.The cost of a broadband subscription would be considered affordable for most Virginia households,who would pay 3 percent or less of their monthly income toward the median broadband subscription ($50 per month). However,a broadband subscription would account for more than 3 percent of monthly income for 10 percent of Virginia households. Describe the need for increased competition by having more than one broadband Internet service provider serve the jurisdiction. The American Community Survey(ACS) estimates that approximately 84%of Roanoke households have a broadband connection. 91%of households are estimated to have a computer. With the FCC Affordable Connectivity.Program sunsetting, many additional LMI families may struggle to afford reliable internet service. Roanoke has reliable competition within the market.Additional providers beyond the two main resources and expansion of additional cable or fiber networks would work to maintain better competition and keep prices low for the basic services LMI households need. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 126 Iuot:on?um>ury.I I'CC\aduud Itmadhand Map Location Summary Sarvite:i95:(.2nt'al Tech:Any Tet;nc'ogy Spet:a 100Q0 *Service Filters i Address- i,Roanoke,Virginia,United States _ . (Ccgi anal Alr.Por _ ..... _ - _. . .. UMW u=smattas EV _s 100.00%coverageto fed ■ {tins aiiit eFam.1 paga gt tea r� mumist G2ttuf ito ma amirm gmegant tom% is axwm, Zoom Level:11.48 Hex Level:8 1 r /\ \ aiLU • t E 5upubcalb 1aap.fcyur'lucaton tatt)tlrudihcnnt. ”202,1.tluo='?"6,11.,53,4CIP .c)..'.T IS2S.ladJ�I11=11oaccic;I-Vo proia"2GL'nitIr5eLcek:wm=11:I3SvIwF'7.91aEi'.4+4.c3i.:A Ii.:Ornt.. 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From EPA:What Climate Change Means For Virginia Tropical storms and hurricanes have become more intense during the past 20 years.Although warming oceans provide these storms with more potential energy,scientists are not sure whether the recent intensification reflects a long-term trend. Nevertheless, hurricane wind speeds and rainfall rates are likely to increase as the climate continues to warm. Whether or not storms become more intense, coastal homes and infrastructure will flood more often as sea level rises, because storm surges will become higher as well. Many roads, railways,and ports are vulnerable to the impacts of storms and sea level rise,and most of the heavily populated Hampton Roads area could be flooded by a major hurricane. Poquoson and a few other communities along Chesapeake Bay are so low that water in roadside ditches rises and falls with the tides.As sea level rises and storms possibly become more severe, homes and infrastructure in these communities will flood more frequently.As a result, rising sea level is likely to increase flood insurance rates,while more frequent storms could increase the deductible for wind damage in homeowner insurance policies. Increased rainfall could further exacerbate flooding in both coastal,and inland areas.The amount of precipitation during very heavy storms increased by 27 percent between 1958 and 2012 in the Southeast, and the trend toward increasingly severe rainstorms is likely to continue. - - From the Virginia Climate Center- - Changes in precipitation due to climate change are variant in space and time. However,a general rule of thumb to describe these changes is, "wet gets wetter, dry gets drier". In Virginia, annual rainfall has increased four to six inches since 1950. Much of the precipitation occurring is more intense, preventing soil absorption and exacerbating runoff. Norfolk's annual average hourly rainfall has increased since 1970. Increasing and more intense rainfall compounds to pose threats to Virginia's infrastructure and communities.Without the proper measures,excess runoff has the ability to overwhelm systems such as wastewater leading to a cascade of other risks. Damage to property, loss of life,and public health threats are significant concerns and VCC is dedicated to producing quality research and knowledge to address these concerns and protect the Commonwealth's people and property. As shown in a table in this section,the City of Roanoke is already at a high risk for floods and winter storms. From the EPA study- City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 131 Agriculture: Changing the climate will have both harmful and beneficial effects on farming. Higher temperatures are likely to reduce livestock productivity, because heat stress disrupts the animals' metabolism. In the next few decades, hotter summers will likely reduce corn yields. But higher concentrations of atmospheric carbon dioxide increase crop yields,and that fertilizing effect is likely to offset the harmful effects of heat on cotton,soybeans, wheat, and peanuts—assuming that adequate water is available. Rising temperatures are likely to increase the need for irrigation, and where water is scarce, increasingly severe droughts are likely to reduce crop yields. Energy:Seventy years from now,as temperatures continue to rise, hot days will likely triple or quadruple compared to today. Warmer temperatures will increase the use of air-conditioning,which will increase electricity consumption. Describe the vulnerability to these risks of housing occupied by low-and moderate-income households based on an analysis of data,findings,and methods. Hot days can be unhealthy—even dangerous. Certain people are especially vulnerable, including children,the elderly,the sick,and the poor. High air temperatures can cause heat stroke and dehydration,and affect people's cardiovascular and nervous systems.Warmer temperatures can also increase the formation of ground-level ozone, a key component of smog. Because ozone has various health effects, aggravates lung diseases such as asthma, and increases the risk of premature death from heart or lung disease;EPA and the Virginia Department of Environmental Quality,have been working to reduce ozone concentrations.As the climate changes,progresstoward clean air will be more difficult. Increased challenges for LMI populations include: Increased risk of respiratory illnesses-Climate change can exacerbate asthma and other respiratory conditions due to increased pollen and air pollution. Heat-related illnesses-Low-income residents may lack access to air conditioning, making them more vulnerable to heat waves. Waterborne diseases-Climate change can affect water quality, increasing the risk of waterborne illnesses. Higher energy costs-Low-income residents often spend a larger portion of their income on energy bills, making them more vulnerable to energy burden. Damage to property-Floods and other extreme weather events can damage homes and property, leaving low-income residents with difficulty repairing or recovering. Flooding and mold - Flooding can damage homes, leading to mold and other health issues, particularly for low-income residents who may not have the resources to repair or replace them. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 132 Housing instability-Increased flood risk and other climate-related hazards can contribute to housing instability and displacement. LMI populations run a greater risk if insurance is insufficient to cover losses or if any level of insurance is unaffordable.This is true for both LMI renters and homeowners. Table 38:Probability of Hazard Occurrence Locality Earthquake Flood Hurricane Straight Landslide Tornado Wildfire Winter Line Winds Storm Alleghany County 1 3 '1 2 3 1 3 3 Botetourt County 1 3 1 2 .3 1 3 3 Town of Buchanan 1 3 1 2 3 1 2 3 Town of Clifton Forge 1 3 1 2 3 1 2 3 City of Covington 1 3 1 2 3 1 1 3 . Craig County 1 3 1 2 3 1 3 '3 Town of Fincastle 1 t 1 2 3 1 . 1 3 Town of Iron Gate 1 1 1 2 3 1 2 ' 3 Townof New Castle 1 2 1 2 .3 1 1 3 City of Roanoke 1 3 1 2 2 1 1 3 Roanoke County 1 3 1 - 2 3 1 3 .3 City of Salem 1 3 1 2 2 1 1 3 Town of Troutville 1 3 1 2 3 - 1 2 3 Town of Vinton ' • 1 3 1 2 3 1 '1 • 3 Source:Roanoke Valley-Alteghany Regional Hazard Mitigation Plan Committee,2018.Note:Rankings are defined as:1-Laaw;2-Medium; - _ __ •__ and3-High. .. • . , i Hazard Risk City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 133 WARMING AT ALL LEVELS Temperature change(°F)since 1970 5° 4° 3° 2° ' ° +3.7° +2.7° + ° 00 2.6 ROANOKE VIRGINIA UNITED STATES F - - CLIMATE CID CENTRAL Warming Trend MORE INTENSE RAINFALL m d Annual average.ho urly rainfall(hundredths of inches) i t : x , -,;„‘":1-1-4,," '-::' V '2.,' ,l---r, - 1" ' t-- , yol;,,,., , I k.., t-,:o - =,„,--„, .,, -= ,-. ,, -, , .=, --,14,- ,,; ,.... ft- _h., _ 1 I'*ler, ., t -„, . ,,,,..-,,,--, ,-,..., --.....,4-„.--..*,,,-,,, ,„,- - -1,,= -.) , A '''' ' ,- , V -VIIV .4''''., ' , ;‘:, -:-..''. , -1 ,`Iti'fl.t.:,:i•-' ' ''-',,, --:,''' .;-',,,,, ,,, ;<- ,--,-- - il w J{ 19.10 ROANOKE u Z �'} .T� Y x `F s 4 al } '�^ ''�" �fiCc"'x" �r� CL MATE�CEN RI►L�.:.� r +' Rainfall City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 134 • MORE HIGH HEAT INDEX DAYS tr\ t• � f\ft \I \II \\I I\\11 10 DAYS 1979 r ROI OKE- 1 2022 Warming Trend 2 Y ET GET`°! 'N . E $ E iGHANO A UAL R�AINFALt 195a INCHES `= 2 i F +6-8 • +4-6 i . +2-4 +0 2 I <0 5{alen8'le evpra9esfirm NOAA NCI'}Clij»aleala Glance.Prod d S/2212619 Sowca NOAAflCCICOmazoataGtnco CLIMATE alp CENTRAL Rainfall Map 135 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan a E MOSQUITO DAYS ROANOKE . } 1980s .2010s � ' I1 5 1 . . . „....i...... ,. , . . , . . . ,„ . ..... . .. . . . . . . _ . .. . . . . • .. . . . . . . . . .. .. DA. . . .. . . :.. . ..... , YS PER YEAR ' 1 62 , .. .. • ... , . . .. .: ... . .. --- s DAYS PER YEAR , . .. . ..... :. .• . . • • . ... . „ .. . . . . . , ., .. ... . . „. • . „. . . ... .. ... . . .. Mo.:y,amc rsso-95'Frt•Lali ntam:L[y 2%. anv nn dtua (2oic CLIMATE�CENTRAL - Mosquito days - ;:WARMING , , ALLOWS.TICKS F . , . TO_ - - , DEVELOP FASTER AND .EMERGE EARLIER " .:- - AVG JAN-MAY TEMP SINCE 197a tom , Y ' 1 i �'}{, } to C .. `.. t. e 1. !r ,i .. 4 t n,mil a, µ i , {.' +3° .. .. fN ' r r . 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" , . - It :; ` crease ambient -r 4 F 4, - .�et,. # `<jheat n nearby nr mil il. : -, :. ,.••• &alt. _k„,‘ r0: 1 E areas. ` -* ,. ;= Te;• . .• ' =,•. Shaded residen- at y. 41 '', (,• o! areas' keep 4 . cif,. ,,-4 -� neighborhoods- . . _ I .� toot during the fA , ;,`i' r:3?`F - ; Summer heat.. . ,)(,r t. �� � .. - �e>J.z 4, {`" -_ ; Neot concenUQt- tj ! t ,a 483,8T +°},r 1 w.s.f >�o C.Z1 a by.the bUlld- 1 :85F • - �. .+� ;.;��'1�' �.�.'-►�` +�� �,• Ins density down- : '-'' •G•F "u� t 'I b„ e town also warms = a :5F.:'r t , ., �♦LS) Me all- of neart�y sS�. .•r -2 + "`J areas_ Heat Island Map City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 139 Strategic Plan SP-05 Overview Strategic Plan Overview The Strategic Plan serves as a planning document that outlines the anticipated resources from CDBG, HOME,and ESG funding, program income,and other sources over the course of five years. Additionally, a series of goals is described, illuminating how the City will prioritize available financial resources, geographic priorities, and expected outcomes. Priorities and goals were determined through analysis of multiple data sources: • Community surveys and meetings • Interview and consultation with area stakeholders • Staff recommendations • Results of previous monitoring of subrecipients • HUD Annual Homeless Assessment Report • HUD Worst Case Housing Needs • Policy Map,:Community Profile _: - - • HUD Community Resiliency Kit • Community Housing Assessment Strategy(CHAS)'data • American Housing Survey(AHS)data • American Community Survey(ACS)5-Year Estimates. • City, County, and Regional Studies and Plans • Local Housing Initiatives Housing Needs Assessment City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 140 SP-10 Geographic Priorities —91.215 (a)(1) Geographic Area Table 1- Geographic Priority Areas 1 Area Name: Citywide Area Type: Local Target area Other Target Area Description: HUD Approval Date: of Low/Mod: Revital Type: Comprehensive Other Revital Description: Identify the neighborhood boundaries for this target area. Include specific housing and commercial characteristics of this target area. How did your consultation and citizen participation process help you to identify this neighborhood asa target area? Identify the needs in this target area. What are the,opportunities for improvement in this target area? Are there barriers toimprovement in target area? 2 Area Name: NRSA in BFTA Area Type: Local Target area Other Target Area Description: HUD Approval Date: of Low/ Mod: Revital Type: Housing Other Revital Description: Identify the neighborhood boundaries for this target area. Include specific housing and commercial characteristics of this target area. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? Identify the needs in this target area. What are the opportunities for improvement in this target area? City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 141 Are there barriers to improvement in this target area? General Allocation Priorities Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) The City of Roanoke has a designated NRSA Target Area and will prioritize public improvement and housing rehab activities in PY25.The target area may extend into PY26,though a final decision has not been made. Outside of the current NRSA,the City of Roanoke has not identified other target areas for subsequent years. Identified CP goals are not limited to a specific geographic area within the city. ti City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 142 SP-25 Priority Needs - 91.215(a)(2) Priority Needs Table 2—Priority Needs Summary 1 Priority Need Provide Decent Housing Name Priority Level High Population Extremely Low Low Moderate Middle Large Families Families with Children Elderly Public Housing Residents Chronic Homelessness Individuals Families with Children Mentally III Chronic Substance Abuse veterans Persons with HIV/AIDS Victims;of Domestic Violence, Unaccompanied Youth Elderly. . Frail Elderly - Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Non-housing Community Development Geographic Citywide Areas NRSA in BFTA Affected Associated Administration and Planning Goals Public and Homeless Services Housing Description A decent place to live removes the barriers to opportunity,success, and health that have been part of a family's life for years, if not generations. Creating safe and decent places to live can have incredibly positive effects on a family's health, students'study habits, and a neighborhood's overall attractiveness and stability. Decent housing includes a spectrum of solutions: new construction, repair and renovation, housing finance,infrastructure development, and secure land tenure, among others. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 143 Basis for Providing people with a range of housing choices has many positive aspects— Relative both for the community in general and for individual families.As individuals and Priority families move from one stage of life to the next,various housing types enable them to live in a place that suits their needs while allowing them to reside in the same community,keeping those ties and staying close to family members if they desire. 2 Priority Need Create A Suitable Living Environment Name Priority Level High Population Extremely Low Low Moderate Large Families Families with Children Elderly Public Housing Residents Chronic Homelessness Individuals Families with Children Mentally III Chronic-Substance-Abuse - veterans:- Persons with HIV/AIDS -- Victims of Domestic-Violence Unaccompanied Youth Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Non-housing Community Development Geographic Citywide Areas NRSA in BFTA Affected Associated Administration and Planning Goals Public and Homeless Services Public Facilities and Neighborhood Improvements Housing City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 144 Description Create a Suitable Living Environment A good living environment is essential for a good quality of life. A functional and sound living environment allows different people to lead their daily lives and fulfill their basic needs: living,services,working, recreation, hobbies, rest, and privacy. Basis for Jobs,family income,transportation costs,and housing are intricately connected. Relative New research has shown that stable families, communities, and housing Priority positively impact economic vitality. Providing opportunities for workers to.live in the city where they work positively affects in-commuting and reduces transportation costs. 3 Priority Need Expand Opportunities for LMI Persons Name Priority Level High Population Extremely Low Low Moderate Large Families Families with Children Elderly Public Housing Residents =. Chronic'Homelessness Individuals Families with Children 'Mentally III Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Non-housing Community Development Geographic Citywide Areas NRSA in BFTA Affected Associated Administration and Planning Goals Public and Homeless Services Public Facilities and Neighborhood Improvements City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 145 Description Expanding opportunities to low-and moderate-income persons helps to foster local economic development, neighborhood improvement, and individual self- sufficiency. Basis for Expanding opportunities for low-and moderate-income residents helps residents Relative become financially stable and remain in safe and stable housing. Priority Narrative(Optional) The City of Roanoke seeks to encourage viable community development by promoting integrated approaches that provide decent housing, a suitable living environment, and expand economic opportunities for low-and moderate-income persons.The primary means towards this end is the development of partnerships among all levels of government and the private sector, including for-profit and non-profit organizations. Housing and community development are not viewed as separate programs but rather as the various elements that make up a comprehensive vision of community development. Needs were identified to align with HUD CDBG objectives.The listed needs cover each of the critical areas identified by community stakeholders. While optional,this narrative section helps to frame the goals and,projects outlined elsewhere in this plan. • Provide Decent Housing To address the need for decent,affordable housing,the City of Roanoke is establishing a goal to improve the supply of affordable housing. The City of Roanoke will work with stakeholders to identify opportunities to develop, build,and preserve affordable housing, and work to provide supportive services to decrease housing insecurity among the most vulnerable city residents. Create a Suitable Living Environment This need will be addressed by both the public service, housing and public facility/infrastructure improvement goals.The city is working with community stakeholders to identify critical, unmet public service needs; identify opportunities to help LMI residents stay in their homes through housing rehab, thereby preserving affordable housing;and undertaking ADA and other infrastructure and facility improvements to create a more suitable living environment for Roanoke's LM I residents. Expand Opportunities for LMI Persons This need, in the short term, will be addressed by increasing access to facilities and infrastructure with City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 146 ADA improvements and NRSA target area activities. In the longer term,the City of Roanoke is working to leverage funds for other facility and infrastructure improvements that will allow for increased access and service delivery opportunities for LMI residents of the city. Planning and Administration are considered to support each need,goal,and project outlined in this Consolidated Plan. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 147 SP-30 Influence of Market Conditions —91.215 (b) Influence of Market Conditions Affordable Market Characteristics that will influence Housing Type the use of funds available for housing type Tenant Based The City recognizes the benefits of Tenant Based Rental Assistance, however it Rental Assistance does not currently operate TBRA programs. Market conditions—particularly (TBRA) rising rents and tight vacancy rates—directly shape the effectiveness of other existing Tenant-Based Rental Assistance(TBRA) programs within the community.As average market rents increase faster than incomes,voucher holders face a shrinking pool of affordable units.The City will continue to evaluate the need to fund additional or expanded TBRA programs. TBRA for Non- The City recognizes the benefits of Tenant Based Rental Assistance, however it Homeless Special does not currently operate TBRA programs. Market conditions—particularly Needs rising rents and tight vacancy rates—directly shape the effectiveness of other existing Tenant-Based Rental Assistance(TBRA) programs within the community.As average market rents increase faster than incomes,voucher holders face a shrinking pool of affordable units.The City will continue to evaluate the need to fund additional or expanded TBRA programs. New Unit The City is committed to ensuring that the existing housing stock is safe and Production livable for low-to moderate-income residents. During this C,P period,the City,of Roanoke will work internally and with community partners to preserve;affordable housing by offering rehabilitation of existing homes.This allows current owners to continue living in housing that is affordable,While creating a more safe, suitable living environment through rehab that address health;safety,and accessibility issue's. The City also receives Lead Safe and Healthy Homes funding to provide significant leverage for rehabilitation projects and activities. Rehabilitation The City is committed to ensuring that the existing housing stock is safe and livable for low-to moderate-income residents. During this CP period,the City of Roanoke will work internally and with community partners to preserve affordable housing by offering rehabilitation of existing homes.This allows current owners to continue living in affordable housing while creating a safer, suitable living environment through rehab that addresses health,safety,and accessibility issues. The City also receives Lead Safe and Healthy Homes funding to provide significant leverage for rehabilitation projects and activities. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 148 Affordable Market Characteristics that will influence Housing Type the use of funds available for housing type Acquisition, The City of Roanoke may utilize strategic acquisitions to help support LIHTC and including other affordable housing projects. preservation The City will work with development stakeholders to identify opportunities to expand,through acquisition,the affordable housing available throughout Roanoke.The City of Roanoke receives HOME dollars that can support actual housing construction,staff will explore strategic investment opportunities to expand and preserve affordable housing locally. Table 3—Influence of Market Conditions City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 149 SP-35 Anticipated Resources - 91.215(a)(4), 91.220(c)(1,2) Introduction The City of Roanoke prioritized goals and objectives for using CDBG, HOME,and ESG funding to strategically and effectively benefit low-and moderate-income residents by increasing decent housing, creating.a suitable living environment, and expanding economic opportunities. The City of Roanoke follows HUD guidelines and limits CDBG public services to no more than 15%and administration to 20%of the annual allocation. HOME administration is limited to 10%of the annual award, and ESG administration is capped at 7.5%of each award year's funding. Anticipated Resources Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative Description Funds Annual - Program Prior Year . Total: . Amount - Allocation: Income: Resources: ,'-$ - - - Available - $ $ $ Reminder of ConPlan. CDBG public- Acquisition The City anticipates receiving federal Admin and .k $1,805,116 in CDBG funding Planning annually for a total of Economic $9,025,580 of new Development 1,805,116 0 1,900,000 3,705,116 7,220,464 entitlement funding during Housing PY25-29 Public Improvements Public Services City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 150 Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative Description Funds Annual Program Prior Year Total: Amount Allocation: Income: Resources: $ Available $ $ $ Reminder of ConPlan HOME public- Acquisition The City anticipates receiving federal Homebuyer approximately$576,595 in assistance HOME funding annually Homeowner during PY25-29 rehab Multifamily rental 576,594 0 120,000 696,594 2,306,372 new construction Multifamily rental rehab .. New'construction for ownership TBRA ESG public- Conversion and The City anticipates receiving federal rehab for •• ' : approximately$159,190 in transitional ESG funding annually during housing PY25-29 Financial Assistance Overnight shelter 159,190 0 0 159,190 636,760 Rapid re-housing (rental assistance) Rental Assistance Services Transitional housing Table 4-Anticipated Resources City:of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 151 Explain how federal funds will leverage those additional resources (private,state and local funds), including a description of how matching requirements will be satisfied The City of Roanoke receives funding from HOME and ESG,that may require a match. HUD CDBG funds do not require a match,though all fund leveraging will be appropriately reported. The projects outlined in the Strategic Plan, implemented by outside agencies, are anticipated to use CDBG, HOME, and ESG funding to leverage their initial financial resources. • Affordable housing supply projects are expected to leverage significant local,state,federal,and/or private funds. • Subrecipients must report on match support for projects. All match requirements are addressed prior to any award and final agreement. If appropriate, describe publicly owned land,or property located within the jurisdiction that maybe used to address the needs identified in the plan At present,there is not any publicly owned land that will be utilized during this plan cycle. Efforts will be made to explore all options for eligible projects with available resources. Discussion The City expects partners to leverage HUD funding to the fullest extent possible to implement robust programs that will help further the needs of area residents. Staff consistently work with stakeholders to identify opportunities to partner and leverage all available funds. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 152 SP-40 Institutional Delivery Structure —91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions. Responsible Entity Responsible Entity Role Geographic Area Type Served Government Homelessness Jurisdiction Non-homeless special needs Ownership Planning Rental neighborhood improvements public facilities public services Table 5-Institutional Delivery Structure Assess of Strengths and Gaps in the Institutional Delivery System Roanoke has various service providers who provide targeted assistance and mainstream services,such as health, mental health,and employment services to homeless persons and persons with HIV. Area non-profits help provide,publicaservice activities that improve the lives of low-and moderate- income residents. The City may administer HUD CDBG, HOME,;and-ESG programs both internally and working with external subrecipients Several agencies and organizations play a role in implementing the City of Roanoke's 5-year Consolidated Plan.The City of Roanoke HUD Community Resources Division acts as the Lead Agency, HOME Participating Jurisdiction,and entitlement city. Division staff have extensive experience in administering CDBG, HOME, ESG and other federal and state program funds.The institutional structures for implementing the 5-year Consolidated Plan strategies are only as strong as the partnering agencies. There is a high degree of cooperation among the area's non-profit organizations, private institutions and government agencies. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 153 Availability of services targeted to homeless persons and persons with HIV and mainstream services Homelessness Prevention Available in the Targeted to Targeted to Services Community Homeless People with HIV Homelessness Prevention Services Counseling/Advocacy X X X Legal Assistance X X Mortgage Assistance X X Rental Assistance X X X Utilities Assistance X X X Street Outreach Services Law Enforcement X X Mobile Clinics X X X Other Street Outreach Services X X X Supportive Services Alcohol & Drug Abuse X X Child Care X Education X Employment and Employment Training X X Healthcare X X X HIV/AIDS X X X • Life Skills X X Mental Health Counseling X X X Transportation X X Other Table 6-Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to,the services listed above meet the needs of homeless persons(particularly chronically homeless individuals and families,families with children,veterans and their families,and unaccompanied youth) The City is the Continuum of Care(CoC) lead, bringing all area homeless services providers together.The Blue Ridge Interagency Council on Homelessness(BRICH) is the CoC governing body and represents a wide range of services for the homeless, including; homeless/emergency shelters,transitional shelters, permanent supportive housing,supportive services, homelessness prevention, rapid re-housing, outreach, emergency food, meals, clothing, medical services, mental health services, rental and utility assistance, and many other appropriate services. Each year a Point-in-Time (PIT)count is made of the persons residing in shelter and transitional facilities and living unsheltered within the community. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 154 The delivery of listed services meets the needs of homeless persons and additional populations mentioned above through the network of social service agencies in Roanoke. Many different agencies serve homeless persons as specified above,and there is close coordination between agencies. Specifically,key programs include (but are not limited to): Chronically homeless individuals and families--there are two permanent supportive housing programs serving the Roanoke region,which solely serve chronically homeless individuals and families. Blue Ridge Behavioral Healthcare's PSH program serves chronically homeless individuals and households that have a mental health diagnosis and/or substance use disorder. Commonwealth Catholic Charities' PSH program serves individuals and families that are experiencing chronic homelessness. Families with children—there are several housing resources that assist families with children, including shelter programs with dedicated bed space for families(Family Promise), rapid re-housing assistance dedicated to families (Council of Community Services), and long-term housing subsidy and support services (Project Link, Blue Ridge Behavioral Healthcare). Veterans and their families can receive short and long term assistance through Supportive Services for Veterans and their Families (SSVF,TAP) as well as chronically homeless veterans and their families through HUD-VASH (VA and RRHA). Unaccompanied youth can access short-and long-term services through shelter, rapid.re-housing and permanent supportive housing.programs outlined above: Describe the strengths and gaps of the service delivery system for special_needs population and persons experiencing homelessness, including,but not limited to,the services listed above Roanoke has a variety of services available to all community members; these are especially beneficial to the populations targeted in the ESG, CDBG, and HOME programs, special needs residents, and persons experiencing homelessness. Low-barrier year-round shelter beds, transitional housing, case management, and supportive service provisions are the most significant gaps. Limited funds are available for these critical needs and are provided mainly by area foundations and other grants, as the ESG and CDBG allocations for services are minimal. The community critically needs more permanent supportive housing options to help provide stable housing opportunities to special needs populations. Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs To overcome gaps in the system, the City will continue to provide opportunities for public, private, and governmental organizations to come together to share information, advocate for issues of concern, leverage resources to make projects happen, and address barriers associated with implementing activities, and coordinate efforts. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 155 Funding gaps will exist.The City will continue to search for additional funding, leverage resources, and efficiently administer programs. Likewise, increased coordination between providers can lead to more efficient program management. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 156 SP-45 Goals Summary—91.215(a)(4) Goals Summary Information Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Improve Supply of 2025 2029 Affordable Citywide Provide Decent CDBG:$ Rental,units constructed: Affordable Housing Housing NRSA in Housing Household housing units BFTA HOME: $ Rental units rehabilitated: Household housing units Homeowner housing added: _Household housing units Homeowner housing • rehabilitated:_Household �. ` housing units Direct Financial Assistance to - Homebuyers: Household Assisted 2 Increase and 2025 2029 Non-Homeless Citywide Expand CDBG: Public service activities Improve Social Special Needs NRSA in Opportunities for $1,605,000 other than Low/Moderate Services Non-Housing BFTA LMI Persons Income Housing Benefit: Community 1500 Persons Assisted Development City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 157 Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order _ Year Year Area 3 Work to End 2025 2029 Homelessness Citywide Provide Decent ESG: Tenant-based rental Homelessness NRSA in Housing $741,000 assistance/ Rapid BFTA Rehousing: 20'Households Assisted Homeless Person. Overnight Shelter: 40 Persons Assisted Homelessness Prevention: 40 Persons Assisted 4 Create and 2025 2029 Non-Housing Citywide Create A Suitable CDBG: $ Public Facility or Maintain Quality Community NRSA in Living Environment Infrastructure Activities Neighborhoods . ::: . .;. ;Development _ BFTA Suitable Living : ..�._, _ other than Low/Moderate Environment Income Housing Benefit: _ Persons Assisted 5 Promote 2025 2029 Non-Housing .Citywide Expand .. . CDBG:$ Jobs created/retained: Economic ;Community NRSA-in Opportunities for ". Jobs Development Development 'BFTA LMI Persons Businesses assisted: Businesses assisted 6 Effective 2025 2029 Affordable Citywide Provide Decent CDBG: Other: . Administration Housing NRSA in Housing $1,805,115 5 Other Public Housing BFTA Create A Suitable HOME: Homeless Living Environment $288,295 Non-Homeless Expand ESG: Special Needs Opportunities for $54,950 Non-Housing LMI Persons Community Development Table 7—Goals Summary City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 158 Goal Descriptions Goal Name Improve Supply of Affordable Housing 1 Goal Increase the availability of affordable ownership and rental housing through affordable housing construction Description Increase and improve access torpublic service programs targeting low-'and moderate-income residents Goal Name Increase and Improve Social Services 2 Goal Increase and improve access tolpublic service programs targeting low-and moderate-iricome residents Description Goal Name Work to End Homelessness 3 Goal In partnership with the Continuum of Care,work to reduce homelessness within the city of Roanoke,Virginia; housing, Description emergency shelter and social services to homeless persons or those at risk of homelessness. Goal Name Create and Maintain Quality Neighborhoods 4 Goal Enhance and maintain access to livable neighborhoods by improving and maintaining public safety,facilities and Description infrastructure Goal Name Promote Economic Development 5 Goal Promote economic growth and resilience in small businesses and within the workforce targeted areas Description Goal Name Effective Administration City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 159 6 Goal Maintain effective housing and community development programs as well as grants management to carry out HUD funded Description programs, activities and initiatives. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) Over the 2025-2029 Consolidated Plan cycle,the City of Roanoke will use HOME funding to assist an estimated: 16 units of multifamily development or rehabilitation at 60%of AMI or,below, and.a target of4'units reserved for extremely ow- income households. 12 units of homeownership•model housing targeted at low-moderate.income Roanoke residents are estimated to be developed. • - CDBG dollars may be used to support the development of.new LMI housing, and housing rehabilitation and preservation outside of HOME funding. During the 5-yr CP cycle, CDBG is estimated to assist with 100 units of multi-family and single-family rehabilitation/preservation. Funding may additionally be utilized to support homebuyer assistance and housing development through eligible activities. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 160 SP-50 Public Housing Accessibility and Involvement— 91.215(c) Need to Increase the Number of Accessible Units(if Required by a Section 504 Voluntary Compliance Agreement) Section 504 of the Rehabilitation Act of 1973 is a federal law, codified at 29 U.S.C. § 794, that prohibits discrimination based on disability in federally-assisted programs or activities. Specifically, Section 504 states, "No otherwise qualified individual with a disability in the United States. . .shall, solely by reason of her or his disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, service or activity receiving federal financial assistance or under any program or activity conducted by any Executive agency or by the United States Postal Service."This means that Section 504 prohibits discrimination based on disability in any program or activity that receives financial assistance from any federal agency, including HUD, as well as in programs conducted by federal agencies, including HUD. An individual with a disability is any person who has a physical or mental impairment that substantially limits one or more major life activities. The term physical or mental impairment may include, but is not limited toi. conditions such as visual or:hearing impairment, mobility impairment, HIV infection, developmental disabilities, drug addiction, or mental illness. In general,the definition of"person with disabilities" does not include current users of illegal controlled substances. However,;individuals would be`protected under Section 504(as well as the ADA) if the purpose -of the specific program or activity is to provide health or rehabilitation services to such individuals. The term major life activity may include, for example, seeing, hearing,walking, breathing, performing manual tasks, caring for one's self, learning, speaking, or working. This list is not exhaustive.. Section 504 also protects persons with a record of such impairment or who are regarded as having such an impairment The Roanoke Redevelopment and Housing Authority is not under a Section 504 Voluntary Compliance Agreement. Activities to Increase Resident Involvements Roanoke Redevelopment and Housing Authority is committed to providing quality, affordable housing to residents. Staff and residents are working together and making new strides in creating safer communities.Through scheduled Resident Advisory Board meetings, City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 161 rehabilitation efforts, and the construction of new, accessible units, the RRHA is committed to becoming a high-functioning Housing Authority. Resident engagement and input is a key part of this process. HA staff has been and will continue to meet with interested residents and at regularly scheduled advisory board meetings. Additionally, RRHA tenants are invited to join educational sessions, the Family Self-Sufficiency Program, the Jobs Plus Program, Senior Site Activities, and other opportunities to connect residents with resources. Is the public housing agency designated as troubled under 24 CFR part 902? No Plan to remove the `troubled' designation N/A City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 162 SP-55 Barriers to affordable housing—91.215(h) Barriers to Affordable Housing Public policies such as single-family zoning, increasingly restrictive building codes, and funding challenges significantly impact the development of affordable housing. Single-family zoning limits the type and density of housing that can be built in many communities, effectively excluding more affordable multi-family developments and reducing the overall housing supply. In September 2024, Roanoke City Council voted in favor of zoning amendments that will boost affordable housing options by permitting more development of multi-family units. While the City feels the approach is in the best interest of its residents, new city council members are hoping to revisit these changes. Meanwhile, frequent updates to building codes—often focused on energy efficiency or safety— can add layers of complexity and cost to projects, making it more difficult for affordable housing developers to keep units within budget. Additionally, the piecemeal and competitive nature of affordable housing funding, along with rising construction costs, often results in delays and financing gaps that further drive-up development expenses.Together, these policies create substantial barriers that hinder the production of affordable housing_ using at the scale and speed needed to meet growing demand. Strategy to Remove or Ameliorate the Barriers to Affordable Housing Although federal policies play an important role in influencing the availability of affordable housing the supply of affordable housing depends less on federal policies than on local planning practices, policies, and community engagement. Many local planning procedures currently in place enable community opposition that stalls housing production. Reshaping local regulations allows jurisdictions to make a lasting impact on the supply of affordable housing. According to Brian Montgomery, former Federal Housing Administration commissioner and assistant secretary for housing, constraints on housing not only reduce the supply of affordable housing but also increase the number of households that are cost-burdened, spending more than 30 percent of their income on rent. Land-use policies and zoning regulations constrain the supply of affordable housing. Density limits, height restrictions, parking requirements, lengthy permitting and approval processes, and community opposition all contribute to increased housing prices. HUD, PD&R Edge, "Regulatory Barriers and Affordable Housing Quarterly Update" City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 163 Despite rising incomes, many renters remain cost-burdened. Much of the planning around single-family homes and small- and mid-sized multifamily units is for 3+ bedrooms.This does not meet the needs of the majority small household renters and increases burden as costs of other goods and services continue to trend higher. During this Consolidated Plan cycle, city staff will review projects and assess feasibility and consider; • Unit Size-focus on small to mid-sized units • Increasing homeownership options • Additional multi-family housing, both small and larger development sizes • Address the gap for affordable units City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 164 SP-60 Homelessness Strategy— 91.215(d) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City will work with the Continuum of Care and local partners in reaching the local homeless population and assessing their needs. The City remains committed to helping residents maintain stable housing and assisting individuals who are already experiencing homelessness to transition into housing. The City of Roanoke,through the Homeless Assistance Team (HAT), undertakes street outreach for homeless individuals. HAT offers assessments of current needs, referrals for services,and resource assistance.The City of Roanoke,through Central Intake, provides coordinated entry assessments, resource referrals, and housing placements. Addressing the emergency and transitional housing needs of homeless persons The City recognizes that emergency shelter and transitional housing are critical components of the local homeless response system, providing immediate safety and stability for individuals and families experiencing homelessness.To address these needs,the City will implement the following strategies: Support Emergency Shelter Capacity,-The City will continue to allocate Emergency Solutions Grant(ESG) to support existing emergency shelter operations, including staffing and essential,services.Where data indicate unmet needs or seasonal surges, such as during extreme weather,the City will explore the expansion of shelter capacity through partnerships with service providers and faith-based organizations. Prioritize Low-Barrier, Housing-Focused Models-Emergency shelter activities funded by the City will be encouraged to adopt low-barrier entry criteria and housing-first principles that reduce barriers to access (e.g.,sobriety, income, identification)and focus on exits to permanent housing.The City will prioritize funding for shelters that demonstrate performance in reducing average length of stay and increasing exits to permanent housing. Strengthen Coordination with the Continuum of Care(CoC)-The City will work closely with the local Continuum of Care to align shelter and transitional housing resources with community-wide priorities and performance standards.This includes participating in coordinated entry,aligning funding decisions with CoC system gaps, and supporting data-driven decision-making through Homeless Management Information System(HMIS) participation. Helping homeless persons(especially chronically homeless individuals and families,families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 165 and families to affordable housing units,and preventing individuals and families who were recently homeless from becoming homeless again. The 2025-2029 Consolidated Plan prioritizes helping homeless people transition to permanent housing. Local partners have experience implementing successful homeless assistance programs, and we will continue to work to identify opportunities to support current and additional shelter and transitional housing options. Through the City of Roanoke's Home Safe program, additional units have been, and continue to be, constructed or rehabilitated for permanent supportive housing units for previously homeless individuals and families.All units are housed with a household identified through the Coordinated Entry process. The Home Safe program is currently funded with ARPA and HOME- ARP dollars and may receive support through HOME and CDBG funding when feasible. Help low-income individuals and families avoid becoming homeless,especially extremely low-income individuals and families who are likely to become homeless after being discharged from a publicly funded institution or system of care,or who are receiving assistance from public_and private agencies that address housing, health,social services, employment,education or:youth needs a City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 166 SP-65 Lead based paint Hazards— 91.215(i) Actions to address LBP hazards and increase access to housing without LBP hazards The City of Roanoke is the recipient of seven lead hazard reduction grants from HUD's Office of Lead Hazard Control and Healthy Homes.The City's Lead Safe Roanoke program is designed to reduce lead poisoning in children by reducing lead based paint (LBP) hazards found in rental and owner occupied privately owned residential housing build prior to 1978. Since inception the program has reduced lead hazards in over 540 units and will reduce LBP in 150 additional homes over the next four years. The program addresses LBP hazards and increases access to housing without LBP hazards by: • Reducing lead based paint hazards through paint stabilization and abatement from LMI households; • Increasing contractor capacity in the community by retaining and training new lead abatement supervisors and workers; • Providing education to caregivers, educators, medical professionals, and community stakeholders on the dangers of lead hazards and lead poisoning; • Maintaining'the City's Lead Based Paint policy and training to City staff, contractors, and subrecipients. How are the actions listed above related to the extent of lead poisoning and hazards? Virginia defines an elevated blood lead level as "any detectable blood level in children 15 years of age and younger and levels greater than or equal to to three and a half µg/dL," (12VAC5-90- 10). Blood lead testing requirements for the Commonwealth of Virginia are described in the Virginia Administrative Code (12VAC5-90-215). The City of Roanoke is high risk for lead poisoning and hazards due to the aging housing stock with over 88% of properties built prior to 1978, high percentage of young children, and increased number of disadvantaged communities. The Virginia Department of Health Roanoke City District, coordinates regularly with the City's Lead Safe Roanoke program for education and outreach. All children with elevated blood levels receive a referral to Lead Safe Roanoke.The program receives between 2 and 4 referrals per month and the Virginia Department of Health confirmed 43 children with elevated blood lead levels in 2023. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 167 How are the actions listed above integrated into housing policies and procedures? The City of Roanoke's Lead Based Paint Operating Guidelines requires all federally funded activities to take steps to comply with 24 CFR Part 35.The lead based paint regulations consolidate all lead based paint requirements for HUD assisted housing. For projects receiving rehabilitation assistance Subparts A, B,J, and R must be followed. For projects receiving acquisition, leasing, support services, and operations subparts A, B, K, and R must be followed. For projects receiving tenant based rental assistance subparts A, B, M, and R must be followed. Sub-recipient are required to maintain records to document compliance with the Lead Safe Housing Rule in project files. Documentation includes the Lead Safe Housing Screening form, Calculating Level of Rehabilitation Assistance, Lead Hazard Notices, and Lead Based Paint Visual Assessment. Compliance with the Lead Safe Housing Rule is monitored regularly following Chapter 24 and the associated exhibits from the CPD Monitoring Handbook. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 168 SP-70 Anti-Poverty Strategy —91.215(j) Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families The needs, goals, and projects outlined in the Consolidated Plan work together to help reduce poverty.While poverty is a function of factors (many of which are) beyond the control of City policies, providing Roanoke residents with affordable, quality housing in economically diverse neighborhoods can foster economic mobility and soften the impact of poverty. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan The 2025-2029 Consolidated Plan has goals designed to help address and reduce poverty in Roanoke. The goals outlined in Consolidated Plan are focused solely on helping improve the lives of low- and moderate-income residents. Goal: Improve Supply of Affordable Housing Improving and preserving the existing house stock is key to increasing the number of affordable housing units in Roanoke. The City will help ensure that low-to moderate-income residents have safe and livable housing. Housing rehabilitation and preservation projects ensure that residents most at risk of having deferred home maintenance and unsafe living environments can remain in their homes and that critical repairs can be made to multifamily affordable units made available to LMI Roanoke renters. Additionally, homeownership programs help low-to moderate-income residents transition into more stable homeownership. Roanoke is committed to improving and increasing access to safe and affordable housing for low-and moderate-income (LMI) residents. Affordable and safe housing helps to provide financial stability, reduces the chances of a person becoming homeless, and promotes housing sustainability. The City prioritized goals and objectives for using CDBG and HOME funding to benefit strategically and effectively low- and moderate-income residents by increasing access to decent housing and creating a suitable living environment while expanding economic opportunities for LMI persons. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 169 Goal: Increase and Improve Social Services and Work to End Homelessness The City will work to utilize CDBG funds for public service. Projects will help low-to moderate- income residents with the impacts of abused children, behavioral health, domestic violence, homelessness, and other key community services. These projects may vary over the course of the consolidated plan. Still,the focus will remain on ensuring that low-and moderate-income residents have the support they need to ensure their safety, access to affordable housing, and increased access to economic improvements. Public services are an integral part of a comprehensive community development strategy. Public Service activities provide a wide range of activities that address needs in the community provided for the target population. In general,these services are provided by local non-profit partners. This funding is capped at 15% of the CDBG entitlement. Homeless Services will utilize ESG funding for shelter, homeless prevention, rapid rehousing and HMIS funding.These are critical to address the needs of Roanoke's homeless community as well as households in danger of becoming homeless. Goal: Create and Maintain,Quality Neighborhoods Neighborhood Improvements will focus on safe and accessible infrastructure essential to the quality of life and building communities that support community stability. In general, neighborhood improvements will include acquisition, construction, reconstruction, and installation of public infrastructure. Public Facilities will focus on construction, improvements, and rehabilitation of facilities that provide eligible critical services for LMI Roanoke residents. These projects support the sustainability and expansion of key community services. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 170 SP-80 Monitoring—91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City of Roanoke works closely with HUD to ensure that all statutory requirements are being met and that information being reported in the City's CAPER is accurate and complete. Additionally, the City will continue to participate in online and on-site HUD training when available. Monitoring is an ongoing,two-way communication process between the City and funding recipients. The goal of monitoring is to encourage the completion of projects within the contract period while ensuring that project objectives are met. Successful monitoring involves frequent telephone contacts, written communications, analysis of reports and audits, and periodic meetings.—=::: :: Monitoring is the principal 'means by which the-City: • Ensures that HUD fundedprograms and technical areas are carried out efficiently, effectively, and in compliance with applicable laws and regulations • Assists subrecipients in improving their performance, developing or increasing capacity, and augmenting their management and technical skills • Stays abreast of the efficacy and technical areas of HUD programs. • Documents the effectiveness of programs administered by the subrecipients. The City performs a risk assessment of subrecipients to identify which subrecipients require comprehensive monitoring. High-risk subrecipients include those that are: • New to HUD program funding; • Experience turnover in key staff positions or change in goals or directions; • Encountering complaints and/or bad press; • Previous compliance or performance problems including failure to meet schedules, submit timely reports, or clear monitoring or audit findings; • Carrying out high-risk activities (economic development,job creation, etc.); • Undertaking multiple HUD-funded activities for the first time The City and CDBG, HOME, and ESG subrecipients are held accountable to program goals through a range of monitoring and timeliness activities. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 171 Monitoring Visits: The City will conduct an annual visit or desk monitoring of all subrecipients. On-site visits may include an on-site interview, inspection of financial and client records relating to the HUD funding provided, evaluation of the subrecipient's performance, analysis of the strengths and weaknesses of the program, assurance that activities comply with the Action Plan, and a report by the subrecipients of any needs, such as technical assistance or areas for program enhancement. Evaluating Performance: Performance is measured against the goals identified in the initial HUD Program subrecipient agreement. During the annual monitoring visit, the subrecipient has an opportunity to explain how goals and objectives for the year were achieved or why their goals were not reached. A follow-up letter to each subrecipient concludes the annual monitoring visit process. The letter summarizes the findings of the visit, and a copy is kept on file for reference. Financial Management Financial management oversight activities are also conducted each • time a subrecipient,requests'reimbursement. City staff will verify that the;subrecipient has started their program and is progressing toward their goals.before approving a reimbursement request. Subrecipients also must;submit"the appropriate documentation to be reimbursed. Data Management:The City will regularly update the program and financial information in the Integrated Disbursement and Information System (IDIS) to meet HUD's Timeliness requirements. The City will obtain program information from the monthly or quarterly reports received from the HUD subrecipients. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 172 2025 Annual,Action Plan City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 173 2025 Annual Action Plan Expected Resources AP-15 Expected Resources —91.220(c)(1,2) Introduction The City of Roanoke prioritized goals and objectives for using CDBG, HOME, and ESG funding to strategically and effectively benefit low-and moderate-income residents.These goals include: increasing the supply of affordable housing("Housing"), Public Facilities and Improvements, Public Services and Homeless Services,:and Administration•and Planning. ." . i The City of Roanoke follows HUD guidelines and limits CDBG,public services to,no more than 15%and administration to 20%of the annual City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 174 allocation. HOME administration is limited to 10%of the annual award, and ESG administration is capped at 7.5%of each award year's funding. Anticipated Resources Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Funds Annual Program Prior Year Total: Amount Allocation:$ Income: Resources:$ $ Available $ Remainder of ConPian $ CDBG public- Acquisition The City anticipates federal Admin and receiving$1,805,116 in Planning i .,--.--._ .: . ._ CDBG funding annually for Economic a total of$9,025,580 of Development • new entitlement funding Housing _ _.___- _ during PY25-29 Public , Improvements. Public Services 1,805,116.00 0.00 1,900,000.00 3,705,116.00 7,220,464.00 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 175 Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Funds Annual Program Prior Year Total: Amount Allocation:$ Income: Resources:$ $ Available $ Remainder of ConPlan $ HOME public- Acquisition The City anticipates federal Homebuyer receiving approximately assistance $576,593 in HOME funding Homeowner annually during PY25-29 rehab Multifamily rental new construction - - • - • Multifamily rental rehab ' New construction for , . ownership " , " _: `: _ TBRA 576,593.62 0.00 120,000.00 696,593.62 2,306,372.00 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 176 Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Funds Annual- Program Prior Year Total: Amount Allocation:$ Income: Resources:$ $ Available $ Remainder of ConPlan ESG public- Conversion and The City anticipates federal rehab for receiving approximately transitional $159,190 in ESG funding housing I annually during PY25-29 Financial Assistance Overnight shelter Rapid re-housing (rental: assistance) Rental Assistance Services Transitional housing 159,190.00 0.00 0.00 159,190.00 636,760.00 Table 1-Expected Resources—Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of Roanoke receives funding from HOME and ESG,that may require a match. HUD CDBG funds do not require a match,though all fund leveraging will be appropriately reported. The projects outlined in the Strategic Plan, implemented by outside agencies, are anticipated to use CDBG, HOME,and ESG funding to leverage their initial financial resources. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 177 • Affordable housing supply projects are expected to leverage significant local,state,federal, and/or private funds. • Subrecipients must report on match support for projects. All match requirements are addressed prior to any award and final agreement. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 178 If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan At present,there is not any publicly owned land that will be utilized during this plan cycle. Efforts will be made to explore all options for eligible projects with available resources. Discussion The City expects partners to leverage HUD funding to the fullest extent possible to implement robust programs that will help further the needs of area residents. Staff consistently work with stakeholders to identify opportunities to partner and leverage all available funds. • • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 179 Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Goal Name Start End Category Geographic Needs Addressed Funding 1 Goal Outcome Indicator Order Year Year Area 1 Improve Supply of 2025 2029 Affordable Citywide Provide Decent CDBG: Rental units rehabilitated: 2 Affordable Housing Housing NRSA in Housing $1,145,010.40 Household housing units • ;Public-Housing BFTA Create A Suitable' :-HOME: Homeless Living $518,934.26 Homeowner housing Environment rehabilitated: 32 Household housing units * additional units pending *Outcomes for foreclosures and additional housing rehab program pending 2 Increase and 2025 2029 Non-Homeless Citywide Expand CDBG: Public service activities other Improve Social Special Needs NRSA in Opportunities for $270,767 1 than Low/Moderate Income Services Non-Housing BFTA LMI Persons ! Housing Benefit: 300 Persons Community ' Assisted 1 Development City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 180 Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 3 Work to End 2025 2029 Homeless Citywide Provide Decent ESG: Tenant-based rental assistance/ Homelessness NRSA in Housing Rapid Rehousing: 4 Households BFTA $148,200 Assisted Homeless Person Overnight Shelter: 8 Persons Assisted Homelessness Prevention: 7 Persons Assisted 4 Create and 2025 2029 Non-Housing Citywide Create A Suitable CDBG: Public Facility or Maintain Quality Community NRSA in Living $2,500,000 Infrastructure Activities other Neighborhoods Development BFTA Environment than Low/Moderate Income Benefit: _Housing B Persons Assisted 5 Promote Economic 2025 2029 Non-Housing Citywide', Expand. . CDBG:$0 None Development 'Community .NRSA in Opportunities-for Development, BFTA LMI Persons 6 Effective 2025 2029 Affordable Citywide Provide Decent CDBG: Other: 1 Other Administration Housing NRSA in Housing $361,023.00 Public Housing BFTA Create A Suitable HOME: Homeless Living $57,659.00 Non-Homeless Environment ESG: Special Needs Expand $10,990.00 Non-Housing Opportunities for Community LMI Persons Development Table 2—Goals Summary City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 181 Goal Descriptions Goal Name Improve Supply of Affordable Housing -- 1 Goal Increase the availability of affordable ownership and rental housing,through affordable,housing construction Description Increase and improve access'to'public service programs targeting low-and moderate-income residents Goal Name Increase and Improve Social Services '• 2 Goal Increase and improve access to public service programs targeting low-and moderate-income residents Description Goal Name Work to End Homelessness 3 Goal In partnership with the Continuum of Care,work to reduce homelessness within the city of Roanoke,Virginia; housing, Description emergency shelter and social services to homeless persons or those at risk of homelessness. Goal Name Create and Maintain Quality Neighborhoods 4 Goal Enhance and maintain access to livable neighborhoods by improving and maintaining public safety,facilities and Description infrastructure Goal Name Promote Economic Development City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 182 5 Goal Promote economic growth and resilience in small businesses and within the workforce targeted areas Description Goal Name Effective Administration 6 Maintain effective housing and community development programs as well as grants management to carry out HUD funded Goal Description programs, activities and initiatives. r , City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 183 Projects AP-35 Projects— 91.220(d) Introduction The City of Roanoke receives approximately$2.5 million in funding each year from the Department of Housing and Urban Development(HUD) under the Community Development Block Grant(CDBG), HOME Investment Partnership(HOME)and Emergency Solutions Grant(ESG) programs.These funds support programs to provide affordable housing, public services, neighborhood revitalization, economic development, homelessness prevention,and services to low and moderate income people.The City's funds are heavily leveraged with funding and in-kind support provided by the non-profit agencies that are contracted to provide those services. Each program provides for the City to recover a percentage of funding for administrative costs to manage the funds. For HUD Program Year 2025 the City was allocated: The City proposes to utilize the new allocations and past unobligated funding for the following budget items for HUD Program Year 2025: Projects • Project Name: 1 2025 Administration and Planning 2 2025 CDBG Public Services 3 2025 ESG Homeless Services 4 2025 Neighborhood Improvements 5 2025 Public Facilities 6 2025 Housing Preservation and Rehabilitation 7 2025 Affordable Housing Development Table 3-Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The Federal CDBG, HOME, and ESG funds are intended to provide low-and moderate-income households with viable communities,which include decent housing, a suitable living environment, and expanded economic opportunities. Eligible activities include housing rehabilitation and preservation, affordable housing development activities, public services, public facility upgrades, revitalization efforts for neighborhood improvements, and planning and administration. The system for establishing the priority for the selection of these projects is predicated upon the City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 184 following criteria: • Meeting the statutory requirements of the CDBG, HOME and ESG programs • Meeting the needs of low and moderate-income residents • Focusing on low and moderate-income areas of neighborhoods • Coordination and leveraging of resources • Response to expressed community needs by stakeholders and community members • Sustainability and/or long-term impact, and • The ability to demonstrate measurable progress and success. • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 185 AP-38 Project Summary Project Summary Information • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan, 186 1 Project Name 2025 Administration and Planning Target Area Citywide NRSA in BFTA Goals Supported Effective Administration Needs Addressed Provide Decent Housing Create A Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG:$361,023.00 HOME: $57,659.00 ESG:$10,990.00 Description Administration of HUD CDBG, HOME,and ESG programs. Target Date 6/30/2026 Estimate the number All Roanoke residents will indirectly or directly benefit from the and type of families administration of these programs. that will benefit from the proposed activities Location Description Administration will benefit residents citywide City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 187 Planned Activities Administration and planning activities related to HUD CDBG, HOME,and ESG programs. General Administrative funds will pay reasonable program administrative costs and carrying charges related to planning and executing community development and housing activities.Administering federal funds and ensuring compliance is critical for utilizing Federal resources. Roanoke is committed to using CDBG, HOME,and ESG funding for administration to help continue growing an efficient,effective, and resourceful community development and housing program. Roanoke may have administration and planning projects that include, but are not limited to: • General management, oversight, and coordination • Providing local officials and citizens with information about the CDBG program • Preparing budgets and schedules • Preparing reports and other HUD-required documents = • Program planning • Public Information - • Monitoring program activities • Fair Housing activities • Indirect costs • Submission of applications for Federal programs 2 Project Name 2025 CDBG Public Services Target Area Citywide NRSA in BFTA Goals Supported Increase and Improve Social Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $270,767.00 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 188 Description Public services are an integral part of a comprehensive community development strategy. Public Service activities provide a wide range of activities that address needs in the community provided for the target population. Public services can strengthen communities by addressing the needs of specific populations.They can address a range of individual needs and increase CDBG dollars'impact by complementing other activities.The City of Roanoke may allocate up to 15%of CDBG funds to public services programs that provide supportive services to low-to moderate-income persons or prevent homelessness.This funding is capped at 15%of the CDBG entitlement allocation. Target Date 6/30/2026 Estimate the number Estimates for PY25 and type of families 300 individuals/families served with critical public service activities-non that will benefit housing from the proposed activities Location Description Activities will be undertaken citywide. Planned Activities" = " CDBG public service activities include: - • Boys and Girls Clubs of SWVA Out of School Time-$45,000 • ;Bradley,Free Clinic Mental.Health Services-$54,583 • : Children's.Trust Child Advocacy Center-$36,646 • Children's Trust Court Appointed Special Advocates-$54,538 • Family Services of Roanoke Valley BLOC-$80,000 3 Project Name 2025 ESG Homeless Services Target Area Citywide Goals Supported Work to End Homelessness Needs Addressed Provide Decent Housing Funding ESG: $148,200.00 Description Homeless Services will utilize ESG funding to provide services and support to residents experiencing homelessness or at risk of becoming homeless. Target Date 6/30/2026 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 189 Estimate the number It is estimated that PY25 funding will support: and type of families 8 individuals/families receiving overnight shelter that will benefit from the proposed 4 households receiving rapid rehousing assistance to exit homelessness activities 7 individuals/households receiving homelessness prevention assistance to remain stably housed Location Description Activities will be undertaken citywide. Planned Activities ESG activities include: • Council of Community Services HMIS-$25,000 • Council of Community Services Prevention -$53,200 • Council of Community Service Rapid Rehousing-$25,000 • Family Promise Shelter Program-$45,000 4 Project Name 2025 Neighborhood Improvements Target Area Citywide NRSA in BFTA Goals Supported Create and Maintain Quality Neighborhoods Needs Addressed - Create`A Suitable Living Environment • Funding CDBG: $1,000,000.00 Description Neighborhood Improvements will focus on safe and;accessible infrastructure essential to the quality of life and building communities that support community diversity and stability. Public infrastructure improvements will generally include the acquisition, construction, reconstruction, and installation of public infrastructure. Target Date 6/30/2026 Estimate the number Estimates for PY25 and type of families individuals/families served with critical neighborhood improvments- that will benefit non housing from the proposed activities Location Description Activities will be undertaken citywide. Planned Activities • Detention Center Maintenance-$250,000 • Public Safety-$250,000 • Sidewalk Improvements-$500,000 Project Name 2025 Public Facilities Target Area Citywide NRSA in BFTA City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 190 Goals Supported Create and Maintain Quality Neighborhoods Needs Addressed Create A Suitable Living Environment Funding $1,500,000.00 Description Public Facilities and Improvements are publicly-owned facilities and infrastructure such as streets, playgrounds, underground utilities, and buildings owned by nonprofits open to the general public.Safe and accessible infrastructure is essential to the quality of life and building communities that support community diversity and stability. Public facilities and public improvements are generally interpreted to include all facilities and improvements that are publicly owned or owned by a nonprofit and open to the general public.Acquisition,construction, reconstruction, rehabilitation,and installation of public facilities and improvements are eligible activities. Target Date 6/30/2026 Estimate the number Estimates for PY25 and type of families —individuals/families served with critical public facilities activities-non that will benefit.. -. .•_- housing from the proposed activities Location Description Activities will be undertaken citywide. Planned Activities • Fallon Park Soccer Fields-$250,000 • FY27 Parks Projects-$500,000 • Washington Park-$750,000 6 Project Name 2025 Housing Preservation and Rehabilitation Target Area Citywide NRSA in BFTA Goals Supported Improve Supply of Affordable Housing Needs Addressed Provide Decent Housing Funding CDBG: $690,180.00 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 191 Description The City prioritized goals and objectives for using CDBG and HOME funding to strategically and effectively benefit low-and moderate-income residents by increasing access to decent housing and creating a suitable living environment while expanding economic opportunities for LMI persons. Roanoke is committed to improving and expanding access to safe and affordable housing for low-and moderate-income (LMI) residents. Affordable and safe housing helps to provide financial stability, reduces the chances of a person becoming homeless,and promotes housing sustainability. Target Date 6/30/2026 Estimate the number It is estimated that the PY25 Housing Preservation and Rehabilitation and type of families project will benefit: that will benefit 2 households with rental rehab from the proposed activities 32 households with homeowner rehab *additional units pending from Housing Rehab Program Location Description Activities will be undertaken citywide and in the BFTA. Planned Activities- • Restoration Housing 319 Dale-$115,180 • :;Renovation Alliance`Citywide Rehab-$200,000 • Renovation Alliance BFTA Rehab-$75,000 • Housing Rehab Program-$300,000 7 _r Project Name 2025 Affordable Housing Development Target Area Citywide NRSA in BFTA Goals Supported Improve Supply of Affordable Housing Needs Addressed Provide Decent Housing Create A Suitable Living Environment Funding CDBG: $454,830.40 HOME: $518,934.26 Description The City prioritized goals and objectives for using CDBG and HOME funding to strategically and effectively benefit low-and moderate-income residents by increasing access to decent housing and creating a suitable living environment while expanding economic opportunities for LMI persons. Roanoke is committed to improving and expanding access to safe and affordable housing for low-and moderate-income(LMI) residents. Affordable and safe housing helps to provide financial stability, reduces the chances of a person becoming homeless,and promotes housing sustainability. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 192 Target Date 6/30/2026 Estimate the number Estimates for PY25 and type of families LMI households with rental units constructed that will benefit LMI households with Housing Added from the proposed activities Location Description Activities will be undertaken in the BFTA and citywide. Planned Activities • Affordable Housing/Homeownership-$154,830.40 • Acquisition of foreclosures-$300,000 • HOME Activities-$518,934.26 • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 193 AP-50 Geographic Distribution —91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration)where assistance will be directed The City of Roanoke has a designated NRSA Target Area and will prioritize public improvement and housing rehab activities in PY25.The target area may extend into PY26,though a final decision has not been made. Outside of the current NRSA,the City of Roanoke has not identified other target areas for subsequent years. Identified CP goals are not limited to a specific geographic area within the city. Geographic Distribution Target Area Percentage of Funds Citywide 80 NRSA in BFTA 20 Table 4-Geographic Distribution • Rationale for the priorities for allocating investments geographically The City of Roanoke has typically identified one or.two target areas to receive priority funding during a CP cycle.The current target area will receive targeted neighborhood improvement and housing funding during PY25. Discussion All projects supported with CDBG, HOME, and ESG funds are within the Roanoke city limits.The projects listed in the 2025 Action Plan will benefit low-and moderate-income residents throughout the City of Roanoke,with neighborhood improvement activities primarily benefiting BFTA residents. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 194 Affordable Housing AP-55 Affordable Housing —91.220(g) Introduction During the 2025 Annual Action Plan period,the City of Roanoke will support helping to maintain affordable housing for low-to moderate-income residents. • Homeowner housing rehabilitated -32 • Rental housing rehabilitated -2 Other programs will help support low-and moderate-income residents. • Public and Homeless services-319 persons assisted One Year Goals for the Number of Households to be Supported Homeless 19 Non-Homeless 32 Special-Needs - Total 51 • Table 5-One Year Goals for Affordable'Housing.by Support Requirement One Year Goals for the Number'of Households Supported Through Rental Assistance 7 The Production of New Units 0 Rehab of Existing Units 34 Acquisition of Existing Units 0 Total 41 Table 6-One Year Goals for Affordable Housing by Support Type Discussion The City of Roanoke is committed to using the limited funding it has received to fund services and housing opportunities for homeless and LMI households, both internally and with partners. The City will continue to seek innovative opportunities to address the lack of affordable housing for low—to moderate-income residents of Roanoke. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 195 AP-60 Public Housing— 91.220(h) Introduction The Roanoke Redevelopment and Housing Authority(RRHA)serves as the Public Housing Authority for the City of Roanoke and offers a variety of programs aimed at providing affordable housing and supportive services to residents of Roanoke,Virginia. Here's a summary of the key programs: Housing Programs • Public Housing- RRHA manages approximately 1,282 units of HUD-assisted public housing, offering apartments to low-to moderate-income families.Their goal is to help residents transition from assisted housing to homeownership. Properties include Lansdowne Park, Hunt Manor, Melrose Towers,Jamestown Place, Morningside Manor, Bluestone Park, Indian Rock Village, Villages at Lincoln, and various scattered sites. • Housing Choice Voucher Program (Section 8) -This program provides rental assistance to eligible low-income families,the elderly,and individuals with disabilities. However, as of January 2025, the waiting list for Section 8 vouchers is closed,and RRHA has paused issuing new vouchers due to funding shortfalls. • Project-Based.Vouchers(PBV): RRHA.partners with property owners to provide PBVs,which are tied to specific units rather than individuals..These vouchers aim to increase affordable housing options for elderly individuals and;families, as well as persons with disabilities. • Homeownership Programs- Lease/Purchase Homeownership:Assists residents in transitioning from renting to owning a home through lease-to-own arrangements.Section 32 Homeownership:Allows eligible public housing residents to purchase homes owned by RRHA. HCV Homeownership:applicants must have a current Section 8 housing choice voucher. Resident Support Services • EnVision Center:A hub offering various services, including: Employment Assistance: HumanKind provides digital literacy training, resume workshops,and interview preparation. Financial Counseling: Freedom First Enterprises offers one-on-one financial counseling in English and Spanish. Health Services: Family Services of Roanoke Valley provides counseling, and Carilion Clinic offers health screenings. Educational Support:Virginia Western Community College assists with college applications and financial aid. Community Engagement: Programs like community gardens and art classes foster community involvement. • Resident Opportunities and Self-Sufficiency(ROSS) Program: Supports residents in achieving economic independence through job training and educational opportunities. • Family Self-Sufficiency Program: Helps families improve their financial situation by setting goals City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 196 and providing resources to achieve them. • Jobs-Plus Program: Offers employment-related services,including job placement and career advancement support. • Senior Site Activities: Organizes social and recreational activities for senior residents to promote community engagement and well-being. • Computer Literacy Workshops: Provides training to enhance residents'digital skills,aiding in job searches and everyday tasks. • Melody Stovall Scholarship:An annual scholarship program supporting residents pursuing higher education. • Section 3 Program: Ensures that employment and other economic opportunities generated by certain HUD financial assistance shall be directed to low-and very low-income persons. Actions planned during the next year to address the needs to public housing The Roanoke Redevelopment and Housing Authority is preparing to expand affordable housing through construction of new units. Should the PHA receive LIHTC funding,the City is prepared to provide significant CDBG funding to assist with site preparation and infrastructure and HOME funds to assist with up to 8 units, depending on gap funding needed.The City will continue to coordinate efforts with the PHA and provide support for public.housing expansion as appropriate. Actions to encourage public housing residents to become more involved in management and participate in homeownership RRHA has two key programs geared towards helping public housing residents participate in home ownership: Lease/Purchase Homeownership Program The RRHA's Lease/Purchase Homeownership program is designed to assist low-to moderate-income individuals and families in transitioning from renting to homeownership. Participants begin by leasing an RRHA-owned home for a period ranging from six months to two years. During this time,they work towards financial readiness for purchasing the home.The lease period is a minimum of 6 months, maximum of 2 years.There is a mandatory completion of counseling with a HUD-certified counselor Participants must qualify for a home loan within the lease period.There are financial preparation services that focus on saving for a down payment, reducing debt,and improving credit. For more information:Lease/Purchase Homeownership- City of Roanoke Redevelopment&Housing City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 197 Authority Section 32 Homeownership Program The Section 32 Homeownership Program enables RRHA to sell select public housing units to qualified first-time homebuyers, aiming to promote affordable homeownership opportunities within the community. RRHA has been approved by HUD to sell five properties under this program.These homes, built within the last 15 years,will be upgraded prior to sale to ensure they are in like-new condition, potentially including new roofs, heat pumps, decks,and other improvements. Final sale prices will be determined by an appraisal. Down Payment Assistance may be available through lenders registered with the Federal Home Loan Bank of Atlanta or other sources.The program is open to qualified first-time homebuyers. Current public housing residents or Housing Choice Voucher(Section 8) recipients are not required to participate, but those with a Section 8 voucher may qualify to use it through the HCV Homeownership program to purchase a Section 32 home. If the PHA is designated as troubled,°describe the manner in_which financial assistance will be provided or other assistance N/A Discussion Roanoke Redevelopment and Housing Authority plays a vital role in promoting housing stability and community development by providing safe, decent,and affordable housing to low-income individuals and families.Through programs such as public housing, Housing Choice Vouchers (Section 8), and project-based assistance, RRHA helps ensure that vulnerable residents—including seniors, people with disabilities, and families with children—have access to stable housing.The City has a close relationship with RRHA and will continue to partner on any upcoming eligible projects as needed. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 198 AP-65 Homeless and Other Special Needs Activities —91.220(i) Introduction The City recognizes that homelessness is on the rise, driven in part by increasing rents,a shortage of affordable housing, and the growing number of individuals and families experiencing economic instability. In response,the City is deeply committed to addressing homelessness through intentional planning,strategic investment,and strong partnerships. Tackling this crisis requires more than short- term solutions—it demands a coordinated,system-wide approach that aligns housing, health,social services, and outreach efforts.The City will work collaboratively with Continuum of Care partners, health service providers, and community stakeholders to ensure that resources are effectively targeted, programs are evidence-based,and policies support long-term housing stability.This commitment reflects the City's belief that access to safe,stable housing is essential for individual and community well-being, and that reducing and ultimately ending homelessness requires sustained, coordinated action across all levels of the system. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons(especially unsheltered persons) and assessing their individual needs Over the next year,the City aims to reduce homelessness by funding four key programs: emergency shelter, rapid re-housing,homelessness prevention,and data collection.The City will fund supportive services at Family Promise of Greater Roanoke's emergency shelter with ESG, and encourage low- barrier,trauma-informed shelter implementation for families with children.The City will also continue to use ESG to fund rapid re-housing and homelessness prevention activities through the Council of Community Services. The City will also invest CDBG funds in prevention strategies, including short-term rental and utility assistance,as well as case management services.These actions will be supported through coordinated efforts with the Continuum of Care, ensuring a data-driven and equitable approach to addressing homelessness.The City will also use ESG to support data collection efforts that ensure outreach is targeted, efficient, and leads to long-term housing solutions.Additionally,outreach efforts through the City of Roanoke's Homeless Assistance Team will continue to engage unsheltered individuals and connect them to services and housing resources. To effectively reach and support homeless individuals,especially those who are unsheltered,the City, through its street outreach team (Homeless Assistance Team)will work in collaboration with other local service providers that engage people where they are—on the streets, in encampments, and in other non-traditional living situations. These teams will provide basic necessities, build trust,and conduct needs assessments to connect individuals to shelter, health services,and permanent housing options. Emphasis will be placed on trauma-informed,culturally competent outreach that prioritizes individuals City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 199 with the highest vulnerability. Addressing the emergency shelter and transitional housing needs of homeless persons The City recognizes the critical, life-saving services provided by emergency shelter and transitional housing.To address the emergency shelter and transitional housing needs of homeless persons,the City will support the enhancement of shelter capacity,with a focus on serving families with children through ESG funding(Family Promise of Greater Roanoke). Focused efforts will include supporting low-barrier, trauma-informed emergency shelters that offer access to case management and housing navigation services.The City will also continue to evaluate the needs for transitional housing programs for individuals needing more structured support,such as youth and survivors of domestic violence.Through coordination with the local Continuum of Care,the City aims to improve shelter accessibility and help individuals and families move toward permanent housing. Helping homeless persons(especially chronically homeless individuals and families,families with children,veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City is committed to helping homeless individuals and families—particularly those who are chronically homeless,families with children,veterans,and unaccompanied youth—transition to permanent housing and achieve long-term stability.The City will work with local Continuum of Care (CoC) partners and service providers to prioritize rapid placement into permanent housing through evidenced-based strategies,while ensuring supportive services are available to promote housing retention and independence. Efforts will focus on expanding access to affordable housing units by reducing regulatory barriers, increasing landlord engagement,and supporting rental assistance programs.To shorten the length of time someone experiences homelessness,the City will invest in the coordinated entry system,shelter diversion, and rapid re-housing programs that quickly connect individuals and families to housing solutions. Through these combined efforts,the City aims to create a more efficient, humane,and effective homeless response system. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 200 foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health,social services, employment, education,or youth needs. The City recognizes the importance of preventing homelessness among low-income and extremely low- income individuals and families, particularly those exiting publicly funded institutions and systems of care such as hospitals, mental health facilities, foster care, and correctional institutions.To address this need,the City will support targeted homelessness prevention strategies that include short-term rental assistance, utility assistance, housing stabilization case management,and mediation services. Partnerships with public and private agencies—such as health care providers,social service organizations, workforce development programs,and youth-serving agencies—are critical to identifying individuals at risk of homelessness and connecting them to appropriate resources before a housing crisis occurs.The City will also work to improve coordination with discharge planning entities to ensure individuals transitioning from institutional settings have access to stable housing options and supportive services. By strengthening prevention efforts and inter-agency collaboration,the City seeks to reduce inflow into homelessness and promote long-term housing stability for its most vulnerable residents. Discussion ,.. The City is committed to funding long-lasting,'research-based solutions in order to assist individuals experiencing homelessness as well as other vulnerable populations.The City will continue to evaluate its efforts to ensure effectiveness. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 201 AP-75 Barriers to affordable housing— 91.220(j) Introduction: Public policies such as single-family zoning, increasingly restrictive building codes, and funding challenges significantly impact the development of affordable housing.Single-family zoning limits the type and density of housing that can be built in many communities, effectively excluding more affordable multi-family developments and reducing the overall housing supply. In September 2024, Roanoke City Council voted in favor of zoning amendments that will boost affordable housing options by permitting more development of multi-family units.While the City feels the approach is in the best interest of its residents, new city council members are hoping to revisit these changes. Meanwhile,frequent updates to building codes—often focused on energy efficiency or safety—can add layers of complexity and cost to projects, making it more difficult for affordable housing developers to keep units within budget.Additionally,the piecemeal and competitive nature of affordable housing funding, along with rising construction costs,often results in delays and financing gaps that further drive-up development expenses.Together,these policies create substantial barriers that hinder the production of affordable housing at the scale and speed needed to meet growing demand. • Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such.as land use controls, tax policies affecting land, zoning ordinances, building codes;'fees;and charges,.growth limitations, and policies affecting the return on residential investment The City is committed to evaluating effects of public policies that may act as barriers to affordable housing.As a part of this evaluation,the City will assess best practices for affordable housing development,engage developers, and examine existing policy for merit and effectiveness. City staff will also communicate these efforts with City Council. By proactively addressing these barriers, a City demonstrates its commitment to sustainable development and social equity. Discussion: Addressing barriers to affordable housing is essential for a City to promote equitable growth, economic stability,and community well-being.When residents have access to safe, decent, and affordable housing,they are more likely to thrive, contribute to the local economy,and engage in civic life. Removing obstacles such as restrictive zoning laws, high development costs, and discriminatory practices helps ensure that all individuals—regardless of income—can find a place to call home. Moreover, expanding affordable housing options supports workforce retention, reduces homelessness, and fosters more diverse, inclusive neighborhoods. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 202 AP-85 Other Actions —91.220(k) Introduction: The City of Roanoke will use multiple strategies to create a suitable living environment, provide decent housing,and expand opportunities for LMI persons.The City will leveraging funding sources to increase the supply of affordable rental units, maintain affordable housing with owner-occupied housing rehabilitation, decrease exposure to lead based paint hazards, and expand services for household experiencing homelessness or at risk of homelessness. Actions planned to address obstacles to meeting underserved needs Entailment funded activities address obstacles to meet underserved needs in the City of Roanoke. Funds support housing development, housing rehabilitation, homeless prevention, emergency shelter services, neighborhood improvements,services for abused and neglected children, medical and dental services, mental health services to public housing residents,and code enforcement. Actions planned to foster and maintain affordable housing The City has several federally.funded affordable housing projects including: • Lead Safe Roanoke • Healthy Homes Production Grant funded rehabilitation • CDBG funded Rehabilitation • State, Local, and Fiscal Recovery Funds(SLFRF)funded rehabilitation • SLFRF funded affordable rental Development projects • HOME-ARP funded Affordable Rental Development projects • HOME funded homeownership projects Rehabilitation Projects The City of Roanoke enhanced CDBG funding for housing rehabilitation with competitive awards for Lead Hazard Reduction and Healthy Homes Production grants.The City is utilizing SLFRF funding for the Gainsboro Rehabilitation Project, a collaboration between the City, Renovation Alliance,and the Gainsboro Preservation District,to reinvest in the Historic Gainsboro neighborhood through owner- occupied housing rehabilitation.All organizations receiving funding from the City meet bi-weekly to City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 203 review household needs,coordinate services,and reduce barriers on household enrolling in services. Rental Development The City leveraged pandemic funding SLFRF and HOME-ARP to develop and implement Home Safe, a program aimed at increase the supply of HUD fair market rental units in the City. 50 units are planned to be completed by 2030 with 14 units completed and 20 additional underway.These units are reserved for households in the CoC's Coordinated Entry System, McKinney-Vento Families,and the Roanoke Redevelopment and Housing Authority. Home Ownership HOME funds support the creation of new homeownership opportunities for low-to-moderate- income households.The City funds Community Housing Development Organization (CHDO), Habitat for Humanity in the Roanoke Valley,to construct or reconstruct units. Actions planned to reduce lead-based paint hazards The City of Roanoke's Lead Safe Roanoke program isthe recipient of a$6.25 million award to assess and reduce lead based paint hazards in 150 low-to-moderate-income households with children aged 5 or under during the Consolidated Plan.The program will also provide training to increase the capacity of lead safe certified contractors in the'community and educate caregivers,medical professionals, and community stakeholder on the dangers of lead based paint and the importance of blood lead level testing. All federal assisted projects are required to follow the Lead Safe Housing Rule (24 CFR Part 35)including providing lead education and using lead certified contractors. Actions planned to reduce the number of poverty-level families The City plans to reduce the number of poverty-level families through its CDBG funded public service programs. In addition,several organizations in the community provide services and resources to support City residents with job training and placement, connection to benefits, emergency shelter, and housing City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 204 placement. Actions planned to develop institutional structure The City of Roanoke's Department of Planning Building and Development continues to lead the Consolidated Plan and Annual Action Plan process and oversight of entitlement funding. Over the past year due to community feedback the entitlement funding process was enhanced with an updated application process,creation of a funding opportunities webpage, and increased outreach to ensure organizations are aware of funding availability.The Department continues to work to implement improvements to the annual process, including launching a new grant software management system, Neighborly. The City of Roanoke enacted Zoning Amendments to expand housing options.The amendments removed exclusionary zoning practices, implemented the City's comprehensive plan, and removed regulatory barriers to housing opportunities. The Blue Ridge Continuum of Care(CoC)'s Governance Charter was updated by its governing body, BRICH, in 2025 to enhance the structure of the CoC and its efforts topreyentand reduce homelessness in the City and surround communities. Actions planned to enhance coordination between public and private housing and social service agencies The City will continue efforts to enhance coordination between public and private housing agencies and among private and governmental health, mental health, and service agencies. The City of Roanoke is the lead agency for the region's Continuum of Care(CoC) and a member of the Blue Ridge Interagency Council on Homelessness(BRICH).The CoC and BRICH oversee the City's planning process for homeless services. It is also tasked with developing and submitting Federal and state funding applications to secure funding for homeless housing,financial assistance,and services. BRICH and CoC's membership includes representation from the public and private sectors, community groups, non- profit organizations,and faith-based organizations. The City implemented Healthy Homes Roanoke to bring housing rehabilitation providers, healthcare providers, utility companies,and financial institutions together to share information, coordinate,and plan to improve service delivery.All funded rehabilitation projects meet bi-weekly to review household needs and coordinate services to reduce barriers on household receiving services and leverage City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 205 rehabilitation funding sources. Discussion: The City will continue to foster and maintain affordable housing, reduce the number of poverty-level families, address lead-based paint hazards, develop the institutional structure for carrying out these actions,and enhance coordination among housing and human service agencies in the public, private, and faith-based sectors of the community. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 206 Program Specific Requirements AP-90 Program Specific Requirements — 91.220(I)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement.or plan. w 0 5.The amount of income from float-funded activities ' 0 Total Program Income: 0 Other CDBG Requirements 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one,two or three years may be used to determine that a minimum overall benefit of 70%of CDBG funds is used to benefit persons of low and moderate income.Specify the years covered that include this Annual Action Plan. 100.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(1)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 207 for homebuyer activities as required in 92.254,is as follows: 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds?See 24 CFR 92.254(a)(4)are as follows: 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: N/A 5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities.(See 24 CFR 92.209(c)(2)(i)and CFR 91.220(I)(2)(vii)). N/A 6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals'with disabilities(e.g. persons with HIV/AIDS or chronic mental illness)will narrow the gap in benefits and the preference is:needed to narrow the gap in benefits and services received by such persons. (See 24 CFR92.209(c)(2)(ii) and 91.220(I)(2)(vii)). ' 7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR 92.253(d)(3)and CFR 91.220(I)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a). Emergency Solutions Grant (ESG) Reference 91.220(1)(4) 1. Include written standards for providing ESG assistance (may include as attachment) See attached Policies and Procedures. 2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system. Within the last three years,the Continuum of Care revamped the coordinated entry system in order to more effectively serve Roanoke residents. As a part of this redevelopment process,the CoC established a Coordinated Entry System (CES)taskforce to redesign the initial assessment for individuals entering into the system.The CES taskforce moved from using the VI-SPDAT to designing and implementing a localized assessment, known as the CE-VAT.The CES taskforce established more City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 208 points of entry("access points") as well. Individuals experiencing homelessness can now be assessed at several access points.Once at an access point, individuals complete a CE-VAT and are enrolled in the CES using HMIS. Housing referrals are made using right-sized interventions; priority is placed on housing those that are most vulnerable. B-monthly case conferencing meetings(By Name List meetings)occur to coordinate efforts and streamline housing referrals and connections to mainstream resources. 3. Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations). A notice of funding availability is advertised to the public and shared with Continuum of Care partners.Applications received are reviewed internally by staff to determine edibility for funds.Staff score applications and conduct a pre-award risk assessment. Funding recommendations are coordinated with Continuum of Care governing board members,who ultimately approve funding allocations. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a),the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under.ESG. • :. N/A 5. Describe performance standards for evaluating ESG. See attached performance stands in ESG Policies and Procedures manual. Housing Trust Fund(HTF) Reference 24 CFR 91.220(I)(5) 1. Distribution of Funds a. Describe the eligibility requirements for recipients of HTF funds(as defined in 24 CFR§93.2). b. Describe the jurisdiction's application requirements for eligible recipients to apply for HTF funds. c. Describe the selection criteria that the jurisdiction will use to select applications submitted by eligible recipients. d. Describe the jurisdiction's required priority for funding based on geographic distribution,which is a City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 209 description of the geographic areas of the State (including areas of low-income and minority concentration) in which it will direct assistance during the ensuing program year. e. Describe the jurisdiction's required priority for funding based on the applicant's ability to obligate HTF funds and undertake eligible activities in a timely manner. f. Describe the jurisdiction's required priority for funding based on the extent to which rents for units in the rental project are affordable to extremely low-income families. g. Describe the jurisdiction's required priority for funding based on the financial feasibility of the project beyond the required 30-year period. h. Describe the jurisdiction's required priority for funding based on the merits of the application in meeting the priority housing needs of the jurisdiction'(such as housing that is accessible to transit or employment centers,;housing that includes green building and sustainable development features, or housing that serves special needs populations). i. Describe the jurisdiction's required priority for funding based on the location of existing affordable housing. j. Describe the jurisdiction's required priority for funding based on the extent to which the application makes use of non-federal funding sources. 2. Does the jurisdiction's application require the applicant to include a description of the eligible activities to be conducted with HTF funds? 3. Does the jurisdiction's application require that each eligible recipient certify that housing units assisted with HTF funds will comply with HTF requirements? 4. Performance Goals and Benchmarks. The jurisdiction has met the requirement to provide for City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 210 performance goals,consistent with the jurisdiction's goals established under 24 CFR 91.215(b)(2), by including HTF in its housing goals in the housing table on the SP-45 Goals and AP-20 Annual Goals and Objectives screens. 5. Rehabilitation Standards. The jurisdiction must establish rehabilitation standards for all HTF-assisted housing rehabilitation activities that set forth the requirements that the housing must meet upon project completion.The jurisdiction's description of its standards must be in sufficient detail to determine the required rehabilitation work including methods and materials. The standards may refer to applicable codes or they may establish requirements that exceed the minimum requirements of the codes. The jurisdiction must attach its rehabilitation standards below. If the jurisdiction will not use HTF funds for the rehabilitation of housing,enter"N/A". In addition,the rehabilitation standards must address each of the following:health and safety; major systems; lead-based paint;accessibility;disaster mitigation (where relevant);state and local codes, ordinances,and zoning requirements; Uniform Physical Condition Standards;Capital Needs Assessments (if applicable); and broadband infrastructure(if applicable). 6. Resale or Recapture Guidelines. Below,the jurisdiction must enter(or attach)a description of the guidelines that will be used for resale or recapture of HTF funds when used to assist first-time homebuyers. If the jurisdiction will notuse.HTF funds to assist first-time homebuyers;enter"N/A". 7. HTF Affordable Homeownership Limits.'If the jurisdiction intends to use HTF funds for homebuyer assistance and does not use the HTF affordable homeownership limits for the area provided by HUD, it must determine 95 percent of the median area purchase price and set forth the information in accordance with §93.305. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter "N/A". 8. Limited Beneficiaries or Preferences. Describe how the jurisdiction will limit the beneficiaries or give preferences to a particular segment of the extremely low-or very low-income population to serve unmet needs identified in its consolidated plan or annual action plan. If the jurisdiction will not limit the beneficiaries or give preferences to a particular segment of the extremely low-or very low-income population, enter"N/A." Any limitation or preference must not violate nondiscrimination requirements in§ 93.350, and the jurisdiction must not limit or give preferences to students. The jurisdiction may permit rental housing owners to limit tenants or give a preference in accordance with § 93.303 only if such limitation or preference is described in the action plan. 9. Refinancing of Existing Debt. Enter or attach the jurisdiction's refinancing guidelines below. The guidelines describe the conditions under which the jurisdiction will refinance existing rental housing project debt. The jurisdiction's refinancing guidelines must,at minimum,demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 211 minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. If the jurisdiction will not refinance existing debt, enter"N/A." N/A Discussion: Being an Emergency Solutions Grant recipient,the Continuum of Care Collaborative Applicant,and an entitlement community provides a unique opportunity to strategically align and leverage federal funding streams to maximize impact.Coordinating ESG,CoC,and CDBG/HOME resources allows for a more streamlined, efficient approach to addressing homelessness and housing instability,ensuring that efforts are not duplicated and that services are better tailored to meet the needs of Roanoke residents. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 212 Attachments Citizen Participation Comments Public Notice Affidavit ESG Policy and Procedure Manual City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 213 : ROANOKE Emergency Solutions Grant (ESG) Program Operations Manual Contacts CITY OF ROANOKE- HUD Community Resources Division 215 Church Ave SW Room 305 North 540-853-6879 This manual and supplemental material provide a basic overview of the Emergency Solutions Grant Program and its eligible activities and requirements. Policies and procedures may be updated as the need arises. They are not intended to replace existing guidance produced by HUD.Additional program information can be found on the HUD Exchange ESG Page. Original Published Date:December 1,2021 Latest Revision Date:June 12,2023 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 214 Table of Contents Contacts 1 1. Program Summary 5 2. General Program Requirements 5 A. Program Written Standards 5 B. Emergency Transfer Plan 12 C. Continuum of Care Coordination 13 D. Training 14 E. Persons with Lived Experience 14 3. Administrative Best Practices 15 A. Housing First 15 B. Coordinated Entry 16 C. Low-Barrier Shelters 18 D. Lived Experience 19 E. Equity and Racial Justice 20 4. Applicant Eligibility 20 A. Assessment 20 B. Household Composition 20 C. Categorical Homeless Definitions and Criteria 20 D. • Criteria for At Risk of Homelessness Qualification 22 E. Criteria for Chronically Homeless Qualification 22 F. Income Determination and Requirements 23 1) Income Eligibility 23 2) Calculating Gross Annual Income 23 G. Eligibility Documentation and Recordkeeping 24 5. Allowable Program Service Components and Activities 25 A. Service Components and Homeless Eligibility 25 B. Street Outreach 26 1) Essential Services 26 2) Services for Special Populations 28 C. Emergency Shelter 28 1) Shelter Operations 28 2) Essential Services 28 3) Shelter Facility Rehabilitation, Conversion and Renovation 32 4) Assistance Required under"URA" 33 D. Essential Services Comparison between Outreach and Shelter 34 E. Homelessness Prevention and Rapid Re-housing 34 1) Homelessness Prevention and Rapid Re-housing Comparison 35 2) Housing Relocation and Stabilization Financial Assistance 35 3) Housing Relocation and Stabilization Services 36 4) Short-and Medium-Term Rental Assistance 37 5) Rental Agreement and Lease 38 6) Rent Reasonableness Determination 39 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 215 7) Fair Market Rent (FMR) Requirement 39 8) Calculating Gross Rent 39 9) Eligibility Re-certification 41 10) Housing Stability Case Management 41 F. HMIS/ Data Collection Costs 42 G. Ineligible Activities and Costs 42 6. Housing and Facility Standards 43 A. Occupancy Standards 43 B. Habitability Standards 44 1) Permanent Housing 44 2) Shelters 44 C. Lead-Based Paint Requirements 45 D. Environmental Review 45 7. Project Participant Confidentiality 45 A. General Requirements 45 B. Electronic Confidentiality 46 C. Victims of Domestic Violence 46 D. Release of Information 46 8. Termination,Grievance and Conflict of Interest Policies 47 A. Service Termination or Denial of Assistance 47 B. Grievance and Appeals:Process - - 47 C. Conflict of Interest 48 1) Organizational 48 2) Individual 48 9. Fair Housing �- t _ 49 A. Affirmative Outreach 49 B. Nondiscrimination and Equal Access 49 C. Limited English Proficiency 50 10. Data Requirements 51 A. Data Entry 51 B. Data Timeliness 51 C. Data Entry Requirements for Shelters 51 D. Required Data Elements 51 E. Comparable Database 52 11. Reporting Requirements 53 A. Quarterly/Annual Reporting 53 B. System-Wide Performance Requirements 53 12. Recordkeeping 54 A. Project participant File Documentation 54 B. Electronic Files 55 C. Records Access 55 D. Records Retention 55 E. Available Forms 55 13. Financial Management 55 A. Overview 55 City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 216 B. Administration 57 C. Funds Disbursement 58 1) Request for Funding Documentation 58 2) Budget Change Requests and Implementation Report Amendments 58 3) Funds Spend Down 59 4) Procurement 59 14. Monitoring 59 A. Process 59 15. Acronyms and Definitions 60 A. Acronym List 60 B. Definitions 60 16. Revision History 65 (End) • • • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 217 1. Program Summary The primary goal for the City of Roanoke's Emergency Solutions Grant (ESG) program administration is to ensure homelessness is rare, brief, and non-recurring. The Emergency Solutions Grant (ESG) provides federal funds to assist individuals and families to quickly regain stability in permanent housing after experiencing a housing crisis or homelessness. ESG funds are available for five program components: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and data collection through the Homeless Management Information System; as well as administrative activities. The ESG program is authorized by subtitle B of title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371—11378). 2. General Program Requirements A. Program Written Standards Subrecipients are required to comply with the City of Roanoke's minimum standards for providing ESG assistance and those standards relevant to ESG that are required by our local Continuum of Care(VA-502, Roanoke City&County/Salem).The following minimum program standards are required for delivering the ESG program as outlined in in 24 CFR §576.100 and 24 CFR §576.400. All Subrecipients are required to have a System for Award Management (SAM) registration as well as a DUNS number. 1) Evaluating Eligibility for Assistance.- 24 CFR §576.400 Subrecipients are required-to.:actively participate in and promote the Continuum of Care (CoC) coordinated entry process, including utilizing:standard CoC'assessment tools and established _protocols. Subrecipients may choose' to utilize a different intake and assessment system for victims of domestic violence and other crimes where safety is a predominant concern.These forms must also be developed in coordination with the CoC. Eligibility determinations must be documented in project participant files and preferably through third-party documentation. Intake worker observation or participant self- certification can be used when due diligence by staff and project participant is documented in the file indicating third-party verification is unavailable. All homelessness prevention and rapid re-housing financial assistance beyond three months requires recertification of eligibility. This recertification must then be completed every three months based on household's project entry date for the duration of financial assistance. Recertification requires grantee documentation of the following: • Project participant household income below 30 percent AMI • The household lacks the financial resources and support networks needed to remain in existing housing without financial assistance • Housing stabilization services are being appropriately implemented Please note: Meeting the definition of homelessness is not a requirement of re-evaluation for continued receipt of homelessness prevention and rapid re-housing assistance. If a project participant household informs, but is not required to notify the Subrecipient of a change in income or other circumstances that may affect eligibility,there is no immediate City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 218 effect on the program participant's eligibility and assistance can continue at the discretion of the Subrecipient until the next required re-evaluation. There is no HUD or City of Roanoke requirement that the project participant notifies the Subrecipient of changes to income prior to the required re-evaluations as specified above. 2) Street Outreach — 24 CFR §576.101 To complete Street Outreach activities, Subrecipients must seek out unsheltered homeless individuals and/or families whose primary nighttime residence is a public or private place not meant for human habitation. It is recommended that preference be given to those populations who are most vulnerable to being harmed by living in unsafe and unprotected places, i.e. victims of domestic and other forms of violence, youth, families with children, people or persons who are disabled, elderly, etc. Engagement activities must include an initial assessment of needs and eligibility in order to prioritize the most beneficial type and source of assistance, with safety and health being the highest priority needs. Emergency health services, including mental health, can be funded with ESG only to the documented extent that other non-ESG funded appropriate health services are inaccessible or unavailable within the service area. Based on need and assessment, qualifying individuals and/or families will be offered essential services beyond emergency health and other crisis intervention assistance that include case management,transportation,.and housing stabilization.Whenever feasible, rapid re- housing will be a :priority over the provision or referral to 'emergency shelter or transitional.housing. . - - 3) Emergency Shelter Operations - 24 CFR §576.102 a) Admission Subrecipients must have standardized screening and intake criteria in writing for determining eligibility for admission to emergency shelter. The criteria must be in compliance with Fair Housing Law and cannot force involuntary family separation by denying family admission based on the age of a child less than 18 years.The admission process requires an initial assessment to determine the homeless status of the applicant based on HUD's four categorical definitions of homeless ( as defined by 24 CFR 576.2) and meeting other Subrecipient determined eligibility criteria. The assessment process and tools must meet the service area's Continuum of Care coordinated entry requirements (24 CFR 576.400(d)). b) Diversion from Shelter Based on screening results, individuals and families should be diverted when appropriate to the most stable housing available including supportive or subsidized permanent housing using the Housing First or Rapid Re-housing service models. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 219 c) Essential Services and Referral Emergency shelter participants and persons receiving hotel/motel vouchers must have access to essential services through direct service delivery by the Subrecipient and/or provision of information and referral to other service providers. Essential services include: case management; child care; education services, employment assistance and job training; outpatient health services; legal services; life skills training; mental health services; substance abuse treatment services;transportation; services for special populations and mainstream income and health benefits where appropriate. d) Length of Stay and Discharge Provision of essential services and shelter must be available for homeless individuals and families for at least the time period during which the ESG funds are provided. Limitations on individual and family shelter stays (if any) as well as discharge process must be identified in writing in the Subrecipients' policies and procedures governing shelter operations. e) Safety and Accommodations for Special Populations Any shelter facility that receives ESG assistance for conversion, major rehabilitation, renovation or operations is required to meet all federal, state and local government safety, sanitation and,`accessibility standards including compliance with the safety, sanitation and p,rivacyrequirements:contained in 24 CFR 576.403. f) Non-Discrimination Subrecipients are required to develop and _implement written procedures and communication tools/materials that ensure persons of any particular race, color, ethnicity, religion, sex, age, national origin, familial status, or disability who may qualify for shelter and essential services are aware of and have access to such facilities and assistance. g) Reasonable Accommodations Reasonable accommodations for persons with disabilities must be available in order to ensure persons with disabilities have an equal opportunity to utilize the shelter and receive essential services. Greater levels of accessibility may be required for some shelters in compliance with The Americans with Disabilities Act. h) Limited English Proficiency Subrecipients must have a written Limited English Proficiency policy in place that ensures access to shelter facilities, assistance and services for limited English proficiency (LEP) persons. It is highly recommended that Subrecipients develop and implement a Language Access Plan. Additional guidance can be found on the HUD Fair Housing and Equal Opportunity's webpage. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 220 i) Domestic Violence Domestic violence victims and other persons in need of victim services must have access to a safe setting and have their identity protected. Subrecipients are required to implement procedures to ensure confidentiality of records pertaining to any individual who is provided family violence prevention, treatment or other services. Subrecipients must also certify that the address of a family/individual violence shelter will not be made public without permission of the shelter agency. Shelters for domestic violence survivors must adhere to the following shelter policies and procedures: • Prohibit disclosing personally identifying victim information to any third party without consent of the victim; • Ensure victim consent is reasonably time-limited,written and specific as to whom information will be shared; • Identify and utilize an alternative HMIS to collect program data that will prevent the disclosure of personally identifying victim information; and • Include confidentiality policies and procedures that require staff to refrain from discussing project participant information in public and ensure project participant records are secure and-only accessible to authorized staff. 4) Assessing, Prioritizing'and Reassessing Needs for Essential Services Related to Emergency Shelter Subrecipients are required to have a-written standard assessment process and tool(s)that are applied to all eligible recipients of shelter essential services. Prioritization for services must align with service area homeless and/or community needs assessment plans. Subrecipients are required to comply with their services area(s) Continuum of Care assessment and prioritization requirements (576.400(d)), including verifying and documenting eligibility. Shelter essential services include: case management; child care; education services; employment assistance and job training; outpatient health services; legal services; life skills training; mental health services; substance abuse treatment services; transportation; and services for special populations. Provision of services should be determined based on project participant need and in alignment with the Subrecipient's targeted populations. Provision of essential services and shelter must be available to shelter residents and persons receiving hotel/motel vouchers,for at least the time period during which the ESG funds are provided. Services do not need to be limited to a particular site as long as the site serves the same categories and types of homeless originally provided with essential services or serves homeless persons in the same service area where the Subrecipient originally provided the services. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 221 5) Coordination Among Homeless Assistance Providers, Mainstream Service Providers and Housing Providers Subrecipients must coordinate and integrate, to the fullest extent possible, their ESG- funded assistance with other programs serving homeless and at-risk of homelessness people within their service area (24 CFR 576.400). Documentation of such coordination will minimally include written CoC verification of support of the Subrecipient's plan for utilizing ESG funds as part of the Subrecipient's funding application to the City of Roanoke. 6) Determining and Prioritizing Eligibility for Homeless Prevention and Rapid Re- Housing Determination of eligibility for homeless prevention requires an assessment (in compliance with CoC coordinated entry process) to verify that applicants meet HUD's categorical definition for imminent risk of homelessness, homeless under other federal statutes, fleeing/attempting to flee domestic violence, or at-risk of homelessness and have an annual income at 30% or below of area median income. Housing status and income eligibility must be documented in project participant files through third-party verification unless written justification is provided showing that due diligence was conducted substantiating that third-party was not available/accessible. Additionally, the assessment must indicate that prevention assistance would likely allow the applicant to regain stability in their current permanent housing or access other permanent housing and achieve stability. Prioritization for homeless prevention assistance must comply with Continuum of Care (CoC) standards, while still meeting the HUD definition of"at-risk of homelessness".The CoC standards place households in the following tiered categories: • Tier 1: households at "imminent" risk of homelessness are defined as those staying with family or friends who must vacate the unit within 14 days or those that have been to court and have an eviction scheduled within ten days or the household is residing in housing that has been condemned by a housing official and the unit must be vacated within ten days or the household is living in a hotel/motel and must vacate within 14 days. Households at imminent risk fall into the tier one category and are served first. • Tier 2: "high risk" families are defined as households that have a pending court date for an eviction documented through an unlawful detainer. High risk households fall into the tier two category and are served as funding allows after all households in the first tier category have been served. • Tier 3: the lowest tiered category are "at-risk" families that are defined as those with a five day pay or quit notice issued from the landlord, but no scheduled court date.These households meet the minimum requirements for service but are only served if funding remains after all households in the first and second tier priorities have been served. Households that have experienced a homeless episode in the past are prioritized for services within each tier. Determination of eligibility for rapid re-housing requires an initial assessment to verify City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 222 that project participants meet HUD's categorical definition for literally homeless or fleeing/attempting to flee domestic violence. Homeless status must be documented in project participant files in accordance with HUD documentation standards with preference given to third-party verification where available. Prioritization for rapid re-housing must comply with Continuum of Care standards. CoC standards state that rapid re-housing services are targeting towards households scoring between 5-7 on the VI-SPDAT. However, rapid re-housing programs may accept households that fall outside of this scoring range as appropriate. Additionally, local prioritization should also align with HUD's homeless strategic plan goals for ending chronic homelessness, homelessness among Veterans, and families with children and youth homelessness. 7) Determining Project Participant's Share of Rent and Utility Costs The rent assistance model must be consistent for all households within each individual program. Each program (defined by program type and location designated a unique row on the housing inventory chart) is allowed only one model, and rent assistance calculations must be documented in the client file.An agency may employ more than one model, but only one model may be used per program.The allowable models: 1. Flat Rate: The subsidy is a set amount each month for all ,households (e.g., all households get a maximum of$200 each month).::: 2. Household income: Household rent share is'-based on a sbecific percentage of household income (eg., 30 percent,40 percent, 50 percent). ESG does NOT mandate any specific tenant contribution. 3. Percentage of the rent: Household rent share is a pre-set percentage of the rent (e.g., all households must pay 75% of their rent). 4. Graduated subsidy: Whether income-based or fixed, the subsidy declines in "steps" based upon a fixed timeline or when the individual has reached specific goals, until the household assumes full responsibility for monthly housing costs. The steps are known (and documented) in advance and act as deadlines for increasing income. Grantee ESG policies and/or procedures for rent assistance must include, at a minimum: 1. A clear description of the model, rent subsidy/household's share of rent and utilities and how it is calculated; 2. Any minimum lease periods (e.g., a year's lease)that may be required; 3. Provisions for handling returned deposits made on behalf of clients. When rent assistance is based on a household's income,the following ESG policies and/or procedures must include, at a minimum: 1. Minimum tenant payments (if any); 2. 2. How utilities impact a household's subsidy Utility assistance is limited to 24 months within a 3-year period and can be used to pay City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 223 the cost of utility deposits, utility arrears (up to 6 months past due utilities), and gas, electric, water and sewage services.Assistance can only be provided if the utility account is in the name of a member of the project participant household or there is documented proof of household responsibility for utility payments. Utility arrears assistance for homeless prevention requires a delinquent notice and for rapid re-housing must result in utilities being turned on at the new permanent housing location.The project participant's share of the utility costs, in the absence of CoC standards, is at the discretion of the Subrecipient who is encouraged to assist project participants in accessing energy assistance programs for which they are eligible as a first option in providing utility assistance. 8) Determining Duration and Amount of Rental Assistance Provided to Project Participant The duration of rental assistance is limited to twenty-four months within a 3-year time period. Short-term assistance can be provided up to three (3) months and medium-term assistance is limited to twenty-four(24) months.The amount of rent assistance provided must be the least amount needed to stabilize project participants in their permanent housing. Rent arrearage assistance is defined as: past due rent owed to a current, prospective or previous landlord. If arrears are owed to a previous landlord, these arrears may be paid, but only when there is documented evidence'that payment of the arrears is necessary for the participant to obtain permanent housing.and; maintain stability in that housing. Payment of'arrears-is restricted to a one-time payment for up to 6 months of past due rent. 9) Determining Type, Amount, and Duration of Housing Stabilization and/or Relocation Services Provided to Project Participant a) Eligible Activities Type of Housing Stabilization and/or Relocation Services is limited to financial assistance costs and service costs, subject to the general conditions and restrictions identified under 24 CFR 576.103 (homelessness prevention) and 576.104 (rapid re- housing).Security deposits are limited to no more than 2 month's rent.A last month's rent must not exceed one month's rent and must be included in calculating the program participant's total rental assistance, which cannot exceed 24 months during any 3-year period. Utility payments are limited to up to 24 months within a 3-year period per project participant, per service, including up to 6 months of arrears, per service. Eligible utility services are gas, electric, water, and sewage. Temporary storage fees associated with moving costs are limited to up to 3 months, provided that the fees are accrued after the date the program participant begins receiving assistance. b) Housing Search/Stabilization/Relocation Services ESG funds may be used to pay cost of assessing, arranging, coordinating, and monitoring the delivery of individualized services to facilitate housing stability for a City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 224 program participant who resides in permanent housing or to assist a program participant in overcoming immediate barriers to obtaining housing. This assistance cannot exceed 30 days during the period the program participant is seeking permanent housing and cannot exceed 24 months during the period the program participant is living in permanent housing. c) Other Eligible Services Mediation services are allowable, provided that the mediation is necessary to prevent the program participant from losing the permanent housing in which the project participant currently resides. Legal services must be necessary to resolve a legal problem that prohibits the project participant from obtaining permanent housing or will likely result in the project participant losing the permanent housing in which they currently reside. Credit repair does not include the payment or modification of a debt. d) Ineligible Services Financial assistance cannot be provided to a project participant who is receiving the same type of assistance through other public sources or to a project participant who has been provided with replacement housing payments under the Uniform Relocation Assistance (URA) during the period of time covered by the URA payments. eJ Duration.of Services and Participant Financial Responsibility - .... The total period for,which any project participant may receive assistance must not exceed.24 months during-any 3-year period.The-limits on the'assistance apply to the total assistance an :individual receives, either as an individual or as part of a household.- B. Emergency Transfer Plan In accordance with the Violence Against Women Act (VAWA), an Emergency Transfer Plan (ETP) must be in place for all Subrecipients receiving ESG assistance to allow survivor tenants to transfer to another available and safe unit assisted under covered housing program if: • Tenant expressly requests the transfer; and • The tenant reasonably believes there is a threat of imminent harm from further violence if the tenant remains within the same dwelling unit that the tenant is currently occupying; or • in the case of a tenant who is a victim of sexual assault, either the tenant reasonably believes there is a threat of imminent harm from further violence if the tenant remains within the same dwelling unit that the tenant is currently occupying, or the sexual assault occurred on the premises during the 90-calendar- day period preceding the date of the request for transfer. 1) Emergency Transfer Plan Guidelines a) HUD's model ETP presents the basic elements set out in §5.2005(e), Notification of Occupancy Rights under VAWA, and Certification form. These elements must be adopted by all housing providers. b) HUD encourages housing providers to be familiar with and establish relationships City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 225 with organizations that assist survivors of domestic violence, particularly those that offer help in locating safe housing for victims of domestic violence. c) Housing providers in covered programs are allowed to establish preferences for victims of domestic violence,dating violence,sexual assault,and stalking.Covered housing providers must detail in their ETPs the measure of any priority that those who qualify for an emergency transfer under VAWA will receive. d) VAWA requires each housing provider to develop and issue an ETP that works with other housing providers in their area. e) Lease Bifurcation: If housing providers allow the lease to bifurcate (to fork or legally divide),the remaining tenants may remain in the unit for a reasonable time to apply for housing under a VAWA-covered program or to find new housing as the result of violence or abuse covered by VAWA.The remaining tenants who had not established eligibility for assistance must be given the maximum time permitted by statute or at least 90 days from the date of bifurcation or expiration of the lease. C. Continuum of Care Coordination HUD requires collaboration among ESG Recipients, ESG Subrecipients, and Continuums of Care in planning, funding,' implementing. and evaluating homeless assistance and homelessness prevention programs .locally. Subrecipients are required to be active participants in their respective Continuum of Care and comply with Program Standard #5— Coordination Among Homeless Assistance Providers, Mainstream Service Providers and Housing Providers. Subrecipients are expected to coordinate and integrate,to the maximum extent practicable, ESG-funded activities with other programs targeted to homeless people in the area covered by their Continuum of Care and/or service area.These programs include (24 CFR 576.400 and 24 CFR 91.100(d)(e)) but are not exclusive to: • Shelter Plus Care Program • Supportive Housing Program • Section 8 Moderate Rehabilitation Program for SRO Program for Homeless Individuals • Veterans Affairs Supportive Housing • Education for Homeless Children and Youth Grants for State and Local Activities • Grants for the Benefit of Homeless Individuals • Healthcare for the Homeless • Programs for Runaway and Homeless Youth • Projects for Assistance in Transition from Homelessness • Services in Supportive Housing Grants City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 226 • Emergency Food and Shelter Program • Transitional Housing Assistance Grants for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program • Homeless Veterans Reintegration Program • Domiciliary Care for Homeless Veterans Program • VA Homeless Providers Grant and Per Diem Program • Health Care for Homeless Veterans Program • Homeless Veterans Dental Program • Supportive Services for Veteran Families Program • Veteran Justice Outreach initiative • As well as mainstream housing,health,social services,employment,education,and youth programs for which families and individuals at risk of homelessness and homeless individuals and families may be eligible, such as: ■ Public housing programs • Housing programs receiving tenant-based or project-based assistance • Supportive Housing for Persons with Disabilities • HOME Investment Partnerships Program • Temporary Assistance for Needy Families • Health Center program • State Children's Health Insurance Program', .. ■ Head Start • Mental Health and Substance Abuse Block Grants • Services funded under the Workforce Investment Act. D. Training Subrecipient staff that provide direct services and supervise staff who provide direct services and manage homeless grants must receive training and demonstrate competency.Training is an eligible expense of case management and may include, but is not limited to: • Trauma Informed Services • Mental Health First Aid • Harm Reduction • Supporting Victims of Domestic Violence • Local Coordinated Entry Policies and Procedures • Fair Housing E. Persons with Lived Experience Subrecipients are required to document and make available to the City of Roanoke as requested, the steps they will use to incorporate lived experience (LE) in their ESG-funded programs. Subrecipients' policies and procedures should include, for example, how people with LE are included in their agency's program development, compensated for their time, City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 227 represented in their governance structure and included in hiring decisions, etc. Subrecipients may use the Best Practices identified in this manual to assist them in their development of a lived experience policy. 3. Administrative Best Practices Administrative best practices are specific identified criteria used to set a foundation of administrative,fiscal and service delivery expectations for community action agencies.The purpose of the best practices is to ensure that no matter where individuals and families enter the homeless system,the people residing in the City of Roanoke will be provided the same access to quality services. Five service delivery components,tailored to the Subrecipient's community needs, have been included in the Administrative Best Practices.They are: A. Housing First The Housing First Model encourages project participants to create and implement their own goals while immediately housing or sheltering project participants with no preconditions (except complying with a shelter code of conduct or standard lease agreement). Housing First best practices include, but are not limited to: a) Access to programs is not contingent on:sobriety, minimum income requirements, lack of a criminal record,completion of treatment, participation in services or other unnecessary conditions: b) Programs or projects do everything possible not to reject an individual or family on the basis of poor credit or financial history, poor or lack of rental history, minor criminal convictions or behaviors that are interpreted as indicating a lack of"housing readiness". c) People with disabilities are offered clear opportunities to request reasonable accommodations within application and screening processes and during tenancy; and building and apartment units include special physical features that accommodate disabilities. d) Programs or projects that cannot serve someone work through the coordinated entry process to ensure that those individuals or families have access to housing and services elsewhere. e) Housing and service goals and plans are highly tenant-driven. f) Supportive services emphasize engagement and problem-solving over therapeutic goals. g) Participation in services or compliance with service plans are not conditions of tenancy, but are reviewed with tenants and regularly offered as a resource to tenants. h) Services are informed by a harm-reduction philosophy that recognizes that drug and alcohol use and addition are a part of some tenants' lives. Tenants are engaged in non- judgmental communication regarding drug and alcohol use and are offered education regarding how to avoid risky behaviors and engage in safer practices. i) Substance use in and of itself, without other lease violations, is not considered a reason for eviction. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 228 j) Tenants in supportive housing are given reasonable flexibility in paying their share of rent on time and offered special payment arrangements for rent arrears and/or assistance with financial management, including representative payee arrangements. k) Every effort is made to provide a tenant the opportunity to transfer from one housing situation, program or project to another if a tenancy is in jeopardy. Whenever possible, eviction back into homelessness is avoided. More information can be found at: https://www.usich.Rov/solutions/housing/housing-first/ https://end homelessness.org/resource/housing-first/ B. Coordinated Entry Coordinated entry is a process developed to ensure that all people experiencing a housing crisis have a single or coordinated point of entry and equal access to the homeless delivery system. This type of entry allows homeless persons and those at-risk of homelessness to be quickly identified, assessed, referred and connected to the appropriate shelter or housing, and assistance. It also facilitates the assessing agency's ability to prioritize the most vulnerable individuals and households for immediate assistance. Coordinated Entry best practices include, but are not limited to: a) Prioritization.._HUD has determined that an effective coordinated entry process ensures that people with the greatest:needs receive priority for any type of housing and homeless assistance available in'the CoC, including PSH, Rapid Rehousing (RRH), and other. interventions. • j r b) Low Barrier.. The coordinated entry process does not screen people out for assistance because of perceived barriers to housing or services, including, but not limited to, lack of employment or income,drug or alcohol use,or having a criminal record. In addition, housing and homelessness programs lower their screening barriers in partnership with the coordinated entry process. c) Housing First orientation.The coordinated entry process is Housing First oriented,such that people are housed quickly without preconditions or service participation requirements. d) Person-Centered. The coordinated entry process incorporates participant choice, which may be facilitated by questions in the assessment tool or through other methods. Choice can include location and type of housing, level of services, and other options about which households can participate in decisions. e) Fair and Equal Access. All people in the CoC's geographic area have fair and equal access to the coordinated entry process, regardless of where or how they present for services. Fair and equal access means that people can easily access the coordinated entry process, whether in person, by phone, or some other method, and that the process for accessing help is well known. f) Emergency services. The coordinated entry process does not delay access to emergency services such as shelter.The process includes a manner for people to access emergency services at all hours independent of the operating hours of the coordinated entry intake and assessment processes. For example, people who need emergency City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 229 shelter at night are able to access shelter, to the extent that shelter is available, and then receive an assessment in the days that follow, even if the shelter is the access point to the coordinated entry process. g) Standardized Access and Assessment. All coordinated entry locations and methods (phone, in-person, online, etc.) offer the same assessment approach and referrals using uniform decision-making processes. A person presenting at a particular coordinated entry location is not steered towards any particular program or provider simply because they presented at that location. h) Inclusive. A coordinated entry process includes all subpopulations, including people experiencing chronic homelessness, Veterans, families, youth, and survivors of domestic violence. However, CoCs may have different processes for accessing coordinated entry, including different access points and assessment tools for the following different populations: (1) adults without children, (2) adults accompanied by children, (3) unaccompanied youth,or(4) households fleeing domestic violence.These are the only groups for which different access points are used. For example, there is not a separate coordinated entry process for people with mental illness or addictions, although the systems addressing those disabilities may serve as referral sources into the process. The CoC continuously evaluates and improves the process ensuring that all subpopulations are well served. i) Referral- Objects. The coordinated.,entry process -makes referrals to all projects receiving Emergency -Solutions Grants (ESG) and CoC Program funds, including emergency shelter, RRH;-PSH, transitional housing(TH), homelessness prevention, as well as other housing and homelessness projects. Projects in the community that are dedicated to serving -people`experiencing homelessness fill: all vacancies through referrals,while other housing and services projects determine the extent to which they rely on referrals from the coordinated entry process. j) Referral protocols. Programs that participate in the CoC's coordinated entry process accept all eligible referrals unless the CoC has a documented protocol for rejecting referrals that ensures that such rejections are justified and rare and that participants are able to identify and access another suitable project. k) Outreach. The coordinated entry process is linked to street outreach efforts so that people sleeping on the streets are prioritized for assistance in the same manner as any other person assessed through the coordinated entry process. I) Ongoing planning and stakeholder consultation.The CoC engages in ongoing planning with all stakeholders participating in the coordinated entry process. This planning includes evaluating and updating the coordinated entry process at least annually. Feedback from individuals and families experiencing homelessness or recently connected to housing through the coordinated entry process is regularly gathered through surveys,focus groups, and other means and is used to improve the process. m) Informing local planning. Information gathered through the coordinated entry process is used to guide homeless assistance planning and system change efforts in the community. n) Leverage local attributes and capacity. The physical and political geography, including the capacity of partners in a community, and the opportunities unique to the City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 230 community's context, inform local coordinated entry implementation. o) Safety planning. The coordinated entry process has protocols in place to ensure the safety of the individuals seeking assistance.These protocols ensure that people fleeing domestic violence have safe and confidential access to the coordinated entry process and domestic violence services, and that any data collection adheres to the Violence Against Women Act (VAWA). p) Using HMIS and other systems for coordinated entry.The CoC may use HMIS to collect and manage data associated with assessments and referrals or they may use another data system or process, particularly in instances where there is an existing system in place into which the coordinated entry process can be easily incorporated. q) Full coverage. A coordinated entry process covers the CoC's entire geographic area. In CoCs covering large geographic areas (including statewide, Balance of State, or large regional CoCs) the CoC might use several separate coordinated entry processes that each cover a portion of the CoC but in total cover the entire CoC.This might be helpful in CoCs where it is impractical for a person who is assessed in one part of the CoC to access assistance in other parts of the CoC. More information can be found at: https://files.hudexchange.info/resources/documents/Coordinated-Entry-Core-Elements.pdf C. Low-Barrier Shelters Low and no barrier policies allow homeless individuals.and households to access shelter, housing and services without preconditions such as;sobriety, compliance with treatment plan, no pets,_oragreement.to participate in specific programs, activities or classes. These policies allow the most in need to have access to shelter and housing. Low Barrier Shelter best practices include, but are not limited to: a) Shelter has minimal expectations or requirements of people seeking shelter b) Shelter focuses on addressing disruptive or dangerous behaviors rather than compliance to rules or case plans; c) Shelter welcomes self-defined family and kinship groups to seek shelter together; d) Shelter can identify financial resources that can support the adoption of low- barrier policies and practices and supports extended or flexible hours and adapted service- delivery models; e) Shelter accommodates pets and belongings; f) Shelter's intake process and housing navigation services coordinate closely with community-based outreach services and coordinated entry; g) Shelter creates flexible and predictable access for people seeking shelter. More information can be found at: https://www.usich.gov/resources/uploads/asset library/emergency-shelter-key-considerations.pdf City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 231 D. Lived Experience Incorporating the lived experience (LE) of homelessness into program design and implementation is a commitment and framework to include everyone,especially people with lived experience,in planning,implementation and evaluation. Lived Experience best practices included, but are not limited to: a) Bring the perspective of LE to the forefront by ensuring that no one is left out or misrepresented; ensuring that your organization's communications, fundraising, research and programs do not reinforce the misconceptions that homelessness is caused by individual problems or can be solved by charity; using professional influence to help advance the goals identified by first voice people; and dedicating time and resourced to advocacy and supporting grassroots social change efforts. b) Include people with LE at all levels of the organization by hiring those with LE in positions at all levels within the organization;inviting those with LE to join the organization's Board and committees; including LE as a dimension in your organization's equity and diversity policies; creating liaisons within municipal governments to include city councils and police boards; and working towards sustainability and advancement for peer positions so that those hired on as peer counselors or peer researchers can advance to permanent positions. c) Value the time•of those with, LE and provide appropriate supports by anticipating the compensation required,and including that cost within your budget,of properly including people with LE; creating a welcoming environment in which :it is safe to express emotions;-provide training and:capacity building to all members of the organization; and ensuring timeframes for LE initiates do things at a reasonable pace. d) Challenge stigma, confront oppression and promote dignity by providing training that addresses these issues to the whole organization; confronting oppression; educate around the intersectionality of racism, sexism, classism and ableism and how they work together and reinforce each other; and reviewing organizational policies and practices to ensure they promote equity, dignity and the rights of people facing homelessness. e) Recognize LE expertise and engage those with LE in decision making by mandating that people with LE are included in decision making roles in the organization and including those with LE in influential roles allowing them to speak when they can, use social media and other platforms and methods as they are available. f) Work together toward equitable representation by including equitable representation in the organization's strategic planning process; setting concrete objectives and specific timeframes; working with other organizations that have successfully implemented equitable representation and evaluate your progress, seeking input from people with LE in the process. g) Build authentic relationships between with and without LE by cultivating an environment of caring, acceptance and openness where differences are celebrated and everyone's contribution is acknowledged; ensuring that all members of the organization are included in social activities and that those activities are accessible to all; and breaking down rigid roles such as "service provider"and "service user". More information can be found at here: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 232 https://www.usich.gov/news/beyond-mere-principle-strategies-for-truly-partnering-with-people- who-have-the-lived-experience-in-our-work/ E. Equity and Racial Justice The City of Roanoke is committed to advancing equity and racial justice informed by national promising practices and lived experience of communities of color. The City commits to an intentional, data-driven approach to reduce disparities in housing and social service provision. Additional guidance and information continue to be developed to further identify how the City can advance equity and racial justice within state and federally funded programs. 4. Applicant Eligibility A. Assessment All applicants must be assessed to determine eligibility for receipt of ESG funded services and assistance in accordance with Program Standard #1—Evaluating Eligibility for Assistance. Applicant assessment and determination of ESG eligibility includes the cost of staff time to complete an intake and/or assessment, either as a sole provider or through a coordinated entry process even if it's determined from the evaluation the applicant is not eligible for ESG program assistance. Service costs beyond initial assessment for applicants determined to be ineligible for ESG assistance are not allowable, including follow-up and case management. • B. Household Composition • Household composition includes an individual living alone,family with or without children,or a group of individuals who are living together as one economic unit. In all cases a household must lack sufficient resources and support networks necessary to obtain or retain housing without the provision of ESG assistance in order to be program eligible. The type of ESG assistance for which an eligible household qualifies is determined by the stability of their current housing or their homeless status. C. Categorical Homeless Definitions and Criteria — 24 CFR 576.2 Eligible applicants for program services must meet one of the following categorical definitions of homeless or at-risk of homelessness: Category 1: Literally homeless--a household that lacks a fixed, regular, and adequate nighttime residence, meaning: • Living in a primary nighttime residence that is a public or private place not designed for or ordinarily used for as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground); or • Living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low-income individuals); or City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 233 • Exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering the institution. Category 2: Imminent risk of homelessness--a household that will imminently lose their primary nighttime residence, provided that: • The residence will be lost within 14 days of the date of application for homeless assistance; and • No subsequent residence has been identified; and • The household lacks the resources or support networks needed to obtain other permanent housing. Category 3:Homeless Under Other Federal Statutes--Unaccompanied youth under 25 years of age, or family who do not otherwise qualify as literally homeless or imminent risk of homelessness, but who: • Are defined as homeless under Section 387 of the Runaway and Homeless Youth Act (42 U.S.C. 5732a), section 637 of the Head Start Act (42 U.S.C. 9832), section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2), section 330(h) of the Public Health Service Act (42 U.S.C. 254b(h)), section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2012),.section 17(b)of the Child Nutrition Act of 1966(42 U.S.C. 1786(b))or section 725 of the McKinney:Vento Homeless Assistance Act (42 U.S.C.11434a); and • Have not had a lease, ownership interest;'or occupancy agreement in permanent housing at any time during ,the 60 days immediately preceding the date of application for homeless assistance; and • Have experienced persistent instability as measured by two moves or more during the 60-day period immediately preceding the date of applying for homeless assistance; and • Can be expected to continue in such status for an extended period of time because of chronic disabilities, chronic physical health or mental health conditions, substance addiction, histories of domestic violence or childhood abuse (including neglect), the presence of a child or youth with a disability, or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment. Category 4: Fleeing, or attempting to flee, domestic violence--a household who: • Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member, including a child,that has either taken place within the individual's or family's primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence; and • Has no other residence; and • Lacks the resources or support networks to obtain other permanent housing. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 234 D. Criteria for At-Risk of Homelessness Qualification — 24 CFR 576.2 Applicants for program services for at-risk individuals or households must meet the following definition of At-Risk of Homelessness: • Have an annual income at or below 30% of median household income for the area; and • Do not have sufficient resources or support networks immediately available to prevent them from moving to an emergency shelter or another place defined in Category 1 of the "homeless" definition; and meet one of the following conditions: • Has moved because of economic reasons two or more times during the 60 days immediately preceding the application for assistance; or • Is livingin the home of another because of economic hardship; or • Has been notified in writing that their right to occupy their current housing or living situation will be terminated within 21 days after the date of application for assistance; or • Lives in a hotel or motel and the cost is not paid for by charitable organizations or by Federal,State, or local government programs for low-income individuals; or • Lives in an SRO or efficiency apartment unit in which there reside more than two persons or lives in a larger housing unit in which there reside more than one and a half persons per room; or • Is exiting a publicly funded institution or system of care (such as a health-care facility, a mental health facility, foster care or other youth facility,-or correction program or institution); or • Otherwise lives in housing that, has characteristics'associated with instability and an increased risk of_homelessness, as identified in City of Roanoke's approved Consolidated Plan. A youth who does not qualify as homeless under the above eligibility criteria, is eligible if they: • Qualify as "homeless" under section 387(3) of the Runaway and Homeless Youth Act (42 U.S.C. 5732a(3)), section 637(11) of the Head Start Act (42 U.S.C. 9832(11)), section 41403(6) of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2(6)), section 330(h)(5)(A) of the Public Health Service Act (42 U.S.C. 254b(h)(5)(A))m section 3(m) of the Food and Nutrition Act of 2008 (7 U.S.C. 2012(m)), or section 17(b)(15) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b)(15)); or • Qualify as "homeless" under section 725(2) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a(2)), and the parent(s) or guardian(s) of that child or youth if living with her or him. E. Criteria for Chronically Homeless Qualification HUD has made available a flow chart to assist with determining chronic homelessness,as well as created a tool for the documentation standards for chronic homelessness.The flowchart and documentation tool can be found here: https://files.hudexchange.info/resources/documents/Flowchart-of-HUDs-Definition-of- Chronic-Homelessness.pdf Chronically homeless means: City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 235 (1) A "homeless individual with a disability," as defined in section 401(9) of the McKinney- Vento Homeless Assistance Act (42 U.S.C. 11360(9)), who: (i) Lives in a place not meant for human habitation, a safe haven, or in an emergency shelter; and (ii) Has been homeless and living as described in paragraph (1)(i) of this definition continuously for at least 12 months or on at least 4 separate occasions in the last 3 years, as long as the combined occasions equal at least 12 months and each break in homelessness separating the occasions included at least 7 consecutive nights of not living as described in paragraph (1)(i).Stays in institutional care facilities for fewer than 90 days will not constitute as a break in homelessness, but rather such stays are included in the 12-month total, as long as the individual was living or residing in a place not meant for human habitation, a safe haven, or an emergency shelter immediately before entering the institutional care facility; (2) An individual who has been residing in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital, or other similar facility, for fewer than 90 days and met all of the criteria in paragraph (1) of this definition, before entering that facility; or (3) A family with an adult head of household (or if there is no adult in the family, a minor head of household) who meets all of the criteria in paragraph (1) or (2) of this definition, including a family whose composition has fluctuated while the head of household has been homeless. Evidence of chronically.homeless individuals must be kept in the program participant file in order to demonstrate that 'an individual or family met the definition of "chronically homeless" at the point of entry into a program. F. Income Determination and Requirements 1) Income Eligibility Homeless Prevention assistance requires applicants to be at or below 30% AMI at time of intake. Rapid Re-housing does not have income eligibility requirements at the time of intake; however, to qualify for continuation of Rapid Re-housing assistance, applicant project participant must have an annual income at or below 30%AMI at the time of re-evaluation. There are no other initial income eligibility requirements to receive program services. 2) Calculating Gross Annual Income Annual Income is the gross amount of income anticipated to be received by a household during the coming year based on the household's circumstances at the time of program intake and assessment. Annual Income determination is consistent with the Housing Choice Voucher definition of annual Income found at 24 CFR 5.609. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 236 Convert periodic wages to annual income by multiplying: 1. Hourly wages by the number of hours worked per year(2,080 hours for full-time employment with a 40-hour week and no overtime); 2. Weekly wages by 52; 3. Bi-weekly wages(paid every other week)by 26; 4. Semi-monthly wages(paid twice each month)by 24;and 5. Monthly wages by12. To annualize other than full-time income,multiply the wages by the actual number of hours or weeks the person is expected to work. When determining the annual income of a household to establish eligibility for ESG assistance, Subrecipient must count the income of all adults in the. household, including nonrelated individuals, within the limitations imposed by 24 CFR 5.609. Not everyone living in the unit is considered a member of the household for the purposes of determining a household's income. Excluded persons include: foster children, foster adults, live-in aides, children of live-in aides and unborn children. A child subject to a shared-custody agreement should be counted as a household member if the child resides with the household at least 50 percent of the time. Income generated by an asset, such as the interest on a savings or checking account is considered household income even if the household elects not to receive it. For example, though an applicant may elect to reinvest the interest or dividends from an asset,the interest or dividends are still counted as income anticipated to be received during the coming 12 months. Asset income is discussed in 24 CFR 5.609. Income producing assets include: bank accounts; life insurance policies; lump sum;additions(legal settlement, refund,etc.); personal property held as investments; retirement/pension funds; trusts; assets disposed of for less than fair market value; and stocks, bonds or mutual funds. G. Eligibility Documentation and Recordkeeping Subrecipients must establish written intake procedures that include a requirement for written documentation verifying eligibility for program services in accordance with the following preferred order of documentation: Third-party Verification—source documents provided by an outside source. Third party documentation is the preferable form of verification and includes but is not exclusive to a written statement or document from employer, landlord, public benefit worker, or agency service provider. Written verification sent directly to program staff or via the applicant is preferred. Intake/Case Manager Worker Observation—documented by ESG staff. Staff documentation may include oral statements made by a social worker, case manager, or other appropriate official at an institution, shelter, or other facility and documented by the program intake worker/case manager. When the Intake Worker is unable to obtain a written or oral statement from a shelter, institution or facility staff, the Intake Worker must document, in writing, their efforts to obtain eligibility documentation and must place their documentation in the project participant's file. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 237 • Applicant Self-certification—applicant signed document certifying eligibility. Self-certification requires a written and signed document by the individual or head of household seeking assistance attesting to the eligibility facts for which they are certifying. A third party may be designated by an applicant to sign documents on their behalf when they are unable to do so. If needed, the Subrecipient must provide access to language interpretation services and assistive devices necessary for applicants to understand the documents they are certifying. Self-certification documentation is only used when documented staff efforts verify that third- party or worker observation documentation is not available. However, lack of third- party documentation must not prevent an individual or household from being immediately admitted to emergency shelter, receiving street outreach services or immediately accessing domestic violence/victim service shelter and assistance. Documentation of all project participant/applicant information must be available in project participant/applicant files or if kept electronically,available upon request. Documentation of all efforts to obtain higher preference of verification (3rd party and Intake Worker Observation) when lower forms of preference are used, must be in writing and kept in the project participant/applicant file See the appendices in this manual for examples of appropriate documentation of project participant/applicant eligibility. 5. Allowable Program Service Components and Activities Documentation of allowable program`components and expenditures must identify how an expense or service'helped a project participant maintain or attain permanent housing. A. Service Components and Homeless Eligibility ESG funds can pay for five program service components:Street Outreach; Emergency Shelter; Homelessness Prevention; Rapid Re-housing; and Homeless Management Information System (HMIS). The following chart shows which service components are available for homeless and/or at-risk households. Component . Serving Those who are Those who are Homeless At-Risk of Homelessness 1) Street Outreach ✓ 2) Emergency Shelter ✓ 3) Homelessness Prevention ✓ 4) Rapid Re-housing ✓ Collecting Data 5) Homeless Management ✓ ✓ Information System (HMIS) NOTE: Housing counseling for renters is an eligible activity under the ESG program. However, housing counseling must be provided by a HUD-certified Housing Counselor who works for an agency approved to participate in HUD's Housing Counseling program. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 238 Housing counseling is defined as independent, expert advice to address the consumer's housing barriers and to help achieve their housing goals, including homeownership. The content and process of housing counseling must meet the standards of the HUD Housing Counseling Program. Additional information can be found at w ww.hudexchange.info/programs/housing-counseling/. Services to program participants such as rental housing information, placement and referral services, or landlord recruitment and/or support, do not constitute housing counseling and may be carried out by Subrecipient's staff. B. Street Outreach Street outreach is service delivery for the specific purpose of reaching out to unsheltered homeless people; connecting them with emergency shelter, housing, or critical services; and providing urgent, non-facility-based care. Street outreach must be provided in accordance with Program Standard #2—Targeting and Providing Essential Services Related to Street Outreach. Individuals defined as unsheltered must meet the criteria for: Category 1, literally homeless; or Category 4, fleeing/attempting to flee domestic violence (where the individual or household also meet the criteria for category 1); and are: • living on the streets (or other places not meant for human habitation); and • unwilling or unable to access services in emergency shelter. • - • • 1) Essential Services Engagement Services Engagement Services are activities to locate, identify, and build relationships with unsheltered homeless people to offer immediate support, intervention, and connections with homeless assistance programs and/or mainstream social services and other housing programs. Eligible costs include: • Conducting an initial assessment of applicant needs and eligibility; • Providing crisis counseling; • Addressing urgent physical needs, such as providing meals, blankets, clothes, or toiletries; • Actively connecting and providing information and referrals to needed services; and • Cell phone costs of outreach workers. Case Management Case Management is activities to assess housing and service needs and arrange, coordinate and/or monitor the delivery of individualized services. Eligible costs include: • Assessment and intake including using coordinated entry; • Conducting initial evaluations including verifying and documenting eligibility; • Counseling; • Developing/securing/coordinating services; • Helping obtain Federal, State, and local benefits; City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 239 • Monitoring and evaluating program participant progress; • Providing information and referrals to other providers; and • Developing an individualized housing stabilization plan that leads to the attainment of stable permanent housing. Emergency Health Emergency health services are eligible activities to the extent that other appropriate services and treatment are unavailable or inaccessible within the community.An example of customary emergency health services is outpatient treatment of urgent medical conditions by licensed medical professionals in community-based settings (e.g.; streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility. Eligible costs include: • Assessing health problems and developing treatment plans; • Assistance in understanding health needs; • Providing directly or assisting to obtain appropriate emergency medical treatment; and • Providing medication and follow-up services. Emergency Mental Health Emergency—mental.,heafth services are eligible activities -to•the extent that other appropriate services and treatment are unavailable or inaccessible within the community; i.e.; outpatient treatment of urgent mental health conditions by licensed professionals in community-based setting (e.g.;•"-streets, parks, and campgrounds) to those eligible participants unable or unwilling'to access emergency shelter or an appropriate health care facility. Eligible costs include: • Crisis intervention; • Prescription of psychotropic medications; • Explanation about the use and management of medications; and • Combinations of therapeutic approaches to address multiple problems. Transportation Travel expenses incurred by outreach workers, social workers, medical professionals or other service agency employees during the provision of allowable street outreach services are eligible costs. They include: • Transporting unsheltered people to emergency shelters or other service facilities; • Public transportation for participants; • Mileage allowance for outreach workers using their own vehicles to visit program participants; • Purchasing or leasing a vehicle for use in conducting outreach activities, including the cost of gas, insurance, taxes, and maintenance for the vehicle; and • Costs of staff to accompany or assist program participants to use public transportation. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 240 2) Services for Special Populations Services for special populations are essential services that have been tailored to address the special needs of homeless youths, victims of domestic violence, dating violence, sexual assault, or stalking, including services offered by rape crisis centers, domestic violence shelters, and persons living with HIV/AIDS. Eligible costs include: • Engagement; • Case Management; • Emergency Health Services; • Emergency Mental Health Services; and • Transportation. C. Emergency Shelter Emergency shelter means any appropriate facility that has the primary use of providing temporary or transitional shelter for the homeless in general or for specific populations of the homeless and the use of which does not require occupants to sign leases or occupancy agreements. Emergency Shelter must be provided in compliance with Program Standard#3— Emergency Shelter Operations and Program Standard #4—Assessing, Prioritizing and Reassessing Needs for Essential Services Related to Emergency Shelter. ESG funds can be used to provide essential-services; renovation; and shelter operations.- - • 1) Shelter Operations Shelter operations are costs to operate and maintain emergency shelters and also provide other emergency-lodging`when appropriate. Eligible Costs include: • Minor or routine maintenance; • Rent; • Security; • Fuel; • Equipment; • Insurance; • Utilities; • Food; • Furnishings; • Supplies necessary for the operation of the emergency shelters; and • Hotel/Motel voucher, only for families and individuals when no emergency shelter is available. 2) Essential Services Emergency shelter essential services are services to homeless households and individuals in emergency shelters. Program applicants meeting the definition of homeless in Categories 1, 2, 3, and 4 of the HUD definitions for homeless are eligible for emergency shelter services. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 241 Eligible uses for funds within the Emergency Shelter Essential Services category include: Case Management Case Management activities assess, arrange, coordinate, and monitor individualized services developed for program participants. Eligible costs include: • Using coordinated entry; • Conducting initial evaluations including, verifying and documenting eligibility; • Counseling; • Developing, securing and coordinating services and obtaining Federal, State, and local benefits; • Monitoring and evaluating program participant progress; • Providing information and referrals to other providers; • Providing ongoing risk assessment and safety planning with victims of domestic violence, dating violence, sexual assault, and stalking; and • Developing an individualized housing and service plan, including planning a path to permanent housing stability. Child Care Costs The cost of child care is eligible if the child is under the age of 13, or a children) with disabilities under the age.of 18.The child-care center-must be licensed by the jurisdiction in which it operates: Eligible costs include: • Childcare costs; • Providing meals;and snacks; and • Comprehensive and coordinated sets of appropriate developmental activities. Education Education is instruction or training to enhance participants' ability to obtain and maintain housing, consumer education, health education, substance abuse prevention, literacy, ESL, GED preparation and various life skills. Eligible costs include: • Screening, assessment, and testing; • Individual/group instruction; • Tutoring; • Books, supplies, and instructional materials; • Counseling; and • Referral to community resources. Employment Assistance and.Job Training Job Assistance services help participants to secure employment and placement in job training programs. Eligible costs include: • Classroom, online, and/or computer instruction; • On the job instruction; • Job finding and skill building; • Reasonable stipends to program participants in employment assistance and job City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 242 training programs; • Books and instruction materials; • Employment screening; assessment or testing; • Structured job seeking support; • Special training and tutoring; including literacy training and pre-vocational training; • Counseling or job coaching; and • Referral to community resources. Outpatient Health Outpatient Health Services are eligible activities to the extent that other appropriate services and treatment are unavailable or inaccessible within the community. Eligible costs include: • Assessing health problems and developing treatment plans; • Assistance in understanding health needs; • Providing directly or assisting to obtain appropriate medical treatment, preventive medical care, health maintenance services, including emergency medical services; • Providing medication and follow-up services; and • Providing preventive and,non-cosmetic dental care. Legal services Legal advice'and representation"are eligible activities to the extent that other appropriate services and,treatment are unavailable,or inaccessible within the community. This would include necessary legal :services' regarding matters that interfere with the program participant's ability to obtain and retain housing. Legal issues would include child support, guardianship, paternity, emancipation, legal separation, orders of protection and other civil remedies for victims of domestic violence, dating violence, sexual assault, and stalking, appeal of veterans and public benefit claim denials, and resolution of outstanding criminal warrants. Eligible costs include: • Hourly fees for legal advice and representation by licensed attorneys and certain other fees-for-service; • Project participant intake, preparation of cases for trial, provision of legal advice, representation at hearings, and counseling; and • Filing fees and other necessary court costs. Legal services to address immigration, citizenship,and mortgage issues including retainer fee arrangements, and contingency fee arrangement are n of eligible costs. Life Skills Training Life Skills Training teaches critical life management skills that may never have been learned or have been lost during the course of physical or mental illness, domestic violence,substance use,and homelessness.Allowable services must support the program participant to function independently in the community.They include: • Budgeting resources; City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 243 • Managing money; • Managing a household; • Resolving conflict; • Shopping for food and needed items; • Improving nutrition; • Using public transportation; and • Parenting. Mental Health Services Mental Health Services are eligible activities to the extent that other appropriate services and treatment are unavailable or inaccessible within the community. Services are direct outpatient treatment of mental health conditions by licensed professionals. Eligible costs include: • Crisis intervention; • Individual, household, or group therapy sessions; • Prescription of psychotropic medications and explanation about the use and management of medications; and • Combinations of therapeutic approaches to address multiple problems. Substance Abuse Treatment Substance Abuse Treatment is an eligible activity`,to the extent that other appropriate services and treatment are unavailable or inaccessible within the community. Services must be provided by licensed or certified professionals, and be designed to prevent, reduce, eliminate or deter relapse of substance abuse or addictive behaviors. Inpatient detoxification and other inpatient drug or alcohol treatment are not eligible costs. Eligible costs include: • Project participant intake and assessment; • Outpatient treatment for up to 30 days; • Group and individual counseling; and • Drug testing Transportation Costs of travel by program participants to and from medical care, employment, childcare or other facilities that provide eligible essential services are eligible. Staff travel costs incurred to support provision of essential services are also allowable. Eligible costs include: • Public transportation for participants; • Mileage allowance for service workers using their own vehicles to visit program participants; and • Purchasing or leasing a vehicle used for transport of participants and/or staff serving participants, including the cost of gas, insurance, taxes, and maintenance for purchased or leased vehicles. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 244 Services for Special Populations Services for Special Populations means otherwise eligible essential services that are tailored to address the special needs of homeless youth, victims of domestic violence, dating violence, sexual assault, or stalking, including services offered by rape crisis centers, domestic violence shelters and other organizations with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. Also eligible are services provided to persons living with HIV/AIDS in emergency shelters. Eligible costs include: • Case management; • Childcare; • Education services; • Employment assistance and job training; • Outpatient Health services; • Legal services; • Life Skills training; • Mental health services; • Substance abuse treatment services; and • Transportation.: 3) Shelter Facility Rehabilitation, Conversion and Renovation For costs of rehabilitation, conversion or renovation to be eligible for payment with ESG funds, the building must be used for an emergency shelter for homeless families and individuals. [Refer to your Grant agreement for additional information on procurement requirements.] A government entity or private non-profit organization must own the emergency shelter building before and after the renovation or rehabilitation. Buildings renovated with ESG funds as a shelter for homeless individuals and families are required to function as a shelter for a minimum period of time, depending on the type of renovation and the value of the building. See the table below. Eligible Costs include: • Labor; • Materials; • Tools; and • Other costs for renovation, including soft costs. Rehabilitation and Renovation Minimum Period of Use Use Requirement Determining Criteria Major Rehabilitation • : 10 years* Rehab costs-exceed 75%of the value of the building • before-re a i itation. Conversion 10 years* Conversion costs exceed 75% of the value of the building after conversion. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 245 Renovation, including rehab 3 years Renovation costs are.75%or and conversion costs that do less of the value of the not meet 10 Year criteria. building before renovation. * Recorded deed or use restriction required. All shelters must meet minimum habitability standards. See Habitability Standards section of this manual.Shelters renovated with ESG funds are also required to meet state or local government safety and sanitation standards, as applicable, including the use of energy-efficient appliances and materials. In projects where lead-based paint evaluation and/or hazard reduction are undertaken with ESG funds as part of rehabilitation/renovation, additional Lead-Based Paint requirements apply as identified in 24 CFR 35.900-35.940. ESG funds may not be used for rehabilitation or renovation of structures that will be used for inherently religious activities. ESG funds may pay for rehabilitation of structures only to the extent that those structures are used for conducting eligible activities under the ESG program. Where a structure is used for both eligible and religious activities, the amount of ESG funds used may not exceed the cost of those portions of the rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable-to ESG funds. Sanctuaries, chapels, or other rooms used as a principal place of worship:are ineligible for funded improvements paid by ESG. For all shelter rehabilitation,•.conversion, or renovation, the Subrecipient and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 4) Assistance Required under "URA" Subrecipient must ensure they have taken all reasonable steps to minimize the displacement of persons or commercial entities as a result of a project assisted with ESG funds. No tenant occupant of housing that is converted into an emergency shelter may be required to relocate temporarily for a project assisted with ESG, or be required to move to another unit in the same building/complex. When a tenant is required to move because of a project assisted with ESG under conditions that trigger the Uniform Relocation Assistance (URA) and Real Property Acquisition Policies Act (42 U.S.C. 4601- 4655), the tenant should be treated as permanently displaced and offered relocation assistance and payments consistent with the Act. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 246 Any person who disagrees with the Subrecipient's determination concerning whether the person qualifies as a displaced person or the amount of relocation assistance offered, may file a written appeal of that determination with Subrecipient under 49 CFR 24.10. A low- income person who disagrees with the determination may submit a written request for review of that determination to the nearest HUD field office. The Subrecipient must keep records documenting compliance with the displacement, relocation, and acquisition requirements of the ESG program. See 24 CFR 576.408. D. Essential Services Comparison between Outreach and Shelter Services through the street outreach component are not the same as services provided through emergency shelter systems.The chart below compares appropriate services for each component. Comparison of Essential Services Street Outreach Emergency Shelter Services (Unsheltered Homeless persons) (Sheltered Homeless persons) Engagement ---- Case:Management Case Management . ---- Childcare Education Services..•• ---- Employment Assistance/Trining Emergency Health Care Outpatient Health Services ---- • Legal Services ;Life Skills Training .: , • Emergency Mental Health Care Mental Health Services •Services,for Special Populations- Services for Special Populations = .. ---- Substance Abuse Treatment Transportation : Transportation E. Homelessness Prevention and Rapid Re-housing Homelessness Prevention Services are intended to prevent persons who are housed from becoming homeless by helping them regain stability in their current housing or other permanent housing. Eligible participants must be at imminent risk of homelessness, homeless under other federal statutes, fleeing/attempting to flee domestic violence or meet the criteria for being at-risk of homelessness and have annual incomes at or below 30% of area median income. Rapid re-housing services are intended to help eligible participants who are literally homeless, including fleeing/attempting to flee domestic violence, to transition from the streets or shelter as quickly as possible into permanent housing and achieve housing stability. Eligible participants for either service component must lack the resources or support networks to help them retain or obtain other appropriate, stable housing. Eligibility determination and prioritization must comply with Program Standard #6—Determining and Prioritizing Eligibility for Homelessness Prevention and Rapid Re-housing Assistance. Eligible activities for both service components include housing relocation and stabilization City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 247 services and short- and medium-term rental assistance. These activities must comply with Program Standard #7—Determining Project participant's Share of Rent and Utility Costs and Program Standard #8—Determining Duration and Amount of Rental Assistance Provided to Project participant. 1) Homelessness Prevention and Rapid Re-Housing Comparison The chart below shows the differences between Homelessness Prevention and Rapid Re-Housing service components. Homelessness Prevention Rapid Re-Housing Category 2_-Imminent Risk" Category 1— Literally.Homeless OR Category 3—Other Federal Statutes: . Category 4.-Fleeing/Attempting:to-: Eligible .Category 4—Fleeing/Attempting to==Flee ;Flee Domestic Violence and has no-,; Participants Domestic Violence and has no-other other'residence. residence OR • To prevent persons who are housed • To help homeless persons living on from becoming homeless the streets or in an emergency .Jo help such:persons regain stability,,.: . shelter transition as quickly as Purpose in their,current housing,or other possible into permanent housing, permanent housing --- and then • To helpsuch persons achieve .; stability in that housing •. Every 3"months. . • Every"3 months ;.Recertification ::Must have income:'at or below 30% -• Must have income at or below 30% AMI,-AND: :. AMI; AND Lack resources and support network •: :Lack resources and support,network': • Housing Relocation and Stabilization • Housing Relocation and Stabilization Eligible Services and Financial Assistance Services and Financial Assistance Activities • Short- and Medium-Term Rental • Short- and Medium-Term Rental Assistance Assistance 2) Housing Relocation and Stabilization Financial Assistance ESG funds may be used to pay landlords, utility companies and other third parties for the following housing related costs: • Rental application fee charged by the landlord to all applicants; • Security deposit, equal to or not more than 2 month's rent; • Last month's rent, paid to landlord at the time security deposit and first month's rent are paid.The amount must not exceed one month's rent and is included in calculating the program participant's total rental assistance, which cannot exceed 24 months during any 3-year period; • Moving costs,including truck rental,hiring a moving company,and temporary storage City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 248 fees. Storage fees may be up to 3 month's rent, providing costs are not incurred until after program participation begins and before move-in. Moving costs may not include arrearage temporary storage fees; • Standard utility deposit(gas, electric,'water, sewer) required by the utility company for all customers; • Utility payment may be for up to 24 months per program participant, per service, including up to 6 months of utility payments in arrears, per service.A partial payment of a utility bill counts as one month. This assistance may only be provided if the program participant or a member of the same household has an account in his or her name with a utility company or proof of responsibility to make utility payments. Eligible utility services are gas, electric, water, and sewage. No program participant shall receive more than 24 months of utility assistance within any 3-year period. The City of Roanoke recommends that Subrecipients develop a written policy regarding to whom the landlord and utility companies will refund security and utility deposit payments. Any policy must be applied consistently for all program participants. Grantees must not take measures to recapture any deposit assistance provided to project participants. In the cases where the return of a deposit to the grantee is unavoidable, all returned deposits must be tracked as program income. Any resulting,program income • must be used for eligible=activities. Financial assistance cannot be.provided to a program-participant: who is receiving the • same type of assistance through other public sources or to a program participant who has been provided with replacement housing payments under the URA, during the period of time covered by the URA payments. Financial assistance refers to: rental application fees, security deposits and eligible fees, last month's rent, utility deposits and arrearages, utility payments and moving costs. 3) Housing Relocation and Stabilization Services ESG funds may be used to provide the following services: a. Housing search and placement including assessment of project participant housing barriers, needs, and preferences; housing search and landlord recruitment, assistance with rental applications and agreements, ensuring housing compliance with habitability and other housing related requirements; b. Housing Stability Case Management including project participant eligibility and service needs assessment, development of individualized housing and service plans, conducting required re-evaluations and follow-up, and coordinating access to other federal, state and local benefits; c. Mediation services to prevent the tenant from losing their housing including mediation between tenant and landlord, household members, neighbors or others impacting the tenant's housing stability; d. Legal Services pertaining to certain legal matters as identified in 24 CFR 576.102(a)(1)(vi) that are necessary to resolve in order for program participant to obtain or maintain stable housing; and City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 249 e. Credit Repair including credit counseling, household budgeting, money management, obtaining credit reports and resolving credit related barriers to housing stability. 4) Short- and Medium-Term Rental Assistance A participant can be provided up to 24 months of rental assistance during any 3-year period. Rental assistance may include payment of rent arrearages for tenant or project based housing. Duration of rental assistance must minimally comply with program standards including: a. Short-Term Assistance is for up to 3 months' rent; b. Medium-Term Assistance is more than 3 months, no more than 24 months;and c. Payment of Rent Arrearages must be a one-time payment of up to 6 months'rent, including late fees. If arrears are owed to a previous landlord, these arrears may be paid, but only when there is documented evidence that payment of the arrears is necessary for the participant to obtain permanent housing and maintain stability in that housing. d. Lease Break Fee. If a program participant receiving short-or medium-term rental assistance meets the conditions for an emergency transfer under 24 CFR 5.2005(e), ESG funds may be used to pay amounts owed for breaking a lease to effect an emergency transfer. These costs are not t subject to the 24-month limit on rental assistance. .. • Subrecipients must comply with department minimum standards and Continuum of Care standards once developed regarding rental assistance. Subrecipient must establish their own written requirements beyond these standards upon review and approval by City of Roanoke.Any Subrecipient determined requirements must be applied consistently for all program participants within each ESG-funded program. Rental Assistance can be either tenant-based or project-based. Tenant-based rental assistance allows program participants to select a housing unit. If the participant chooses to move to another location within the service area, the rental assistance can go with them to the new unit. Project-based rental assistance requires the Subrecipient or a contracted agency to identify permanent housing units that meet ESG requirements. Subrecipients enters into a rental assistance agreement with the owner to reserve the unit and provides the unit at a subsidized rent to eligible program participants. For program participants living in housing with project-based rental assistance,the lease must have an initial term of one year. Under Rapid Re-housing, a Subrecipient may provide tenant-based rental assistance to a program participant that chooses a unit in which the Subrecipient has an ownership interest. However, the Subrecipient cannot exclusively direct a program participant to a unit it owns, nor can it carry out the initial evaluation to determine eligibility for the assistance another agency must make that determination. The participant's file must include documentation that the program participant had a choice of other units. A Subrecipient must receive a HUD approved waiver to provide project- based assistance City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 250 for a unit where the Subrecipient has ownership interest (refer to Section VI, Part C for more detail). A waiver is also required to provide Homelessness Prevention rent assistance to a participant residing in a unit owned by the Subrecipient. The waiver is necessary because the rental agreement must be between the Subrecipient housing owner and it is not possible for the Subrecipient to create such an agreement with itself. Waiver requests must be submitted to City of Roanoke for review and submission to HUD. Except for a one-time payment of rental arrears, rental assistance cannot be provided to a program participant who is receiving tenant-based rental assistance, or living in a housing unit receiving project-based rental assistance or operating assistance, through other public sources. Rental assistance may not be provided to a program participant who has received replacement housing payments under the URA during the period of time covered by the URA payments. 5) Rental Agreement and Lease Short- and medium-term rental assistance requires both a rental assistance agreement signed by the Subrecipient and landlord and a lease signed by the program participant and landlord. Subrecipients are required to make rental assistance payments only to a landlord with whom Subrecipient has entered into a rental assistance agreement. The rental assistance agreement sets out the terms under which rental assistance will be paid. A rental assistance agreement is a separate document from the rental lease. There is no requirement that the term of,the lease coincide with the term of the rental assistance agreement long as they are both in effect during the time ESG-funded rental assistance is provided. _ A rental assistance agreement must set forth the terms under which rental assistance will be provided, including the following requirements: a. The landlord shall give the agency a copy of any notice to the program participant to vacate the housing unit, or any complaint used under state or local law to commence an eviction action against the program participant; b. Payment due date, grace period, and late payment penalty requirements will be the same as documented in the program participant's lease; c. If the Subrecipient incurs late payment penalties, it is the sole responsibility of the agency to pay those penalties, using non-ESG funds; d. If the Subrecipient requires the program participant to pay a portion of the monthly rental cost,the amount of rent to be paid by each party; e. The amount to be paid by the Subrecipient for payment of rent arrears, number of months covered, any other terms and conditions of the payment, and certification the program participant is eligible and landlord has provided sufficient evidence of the rent arrears and that payment of such arrears is necessary for the participant to obtain permanent housing and maintain stability in that housing. If the only cost being paid with ESG funds is rent arrears, a rental assistance agreement is needed, but a current lease is not. When the assistance is solely for rent arrears, an oral City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 251 agreement may be accepted in place of a written lease, if the agreement gives the program participant an enforceable leasehold interest under state law and the agreement and rent owed are sufficiently documented by the owner's financial records, rent ledgers or canceled checks. Subrecipient must terminate the rental assistance agreement and provide no further rental assistance payments if the program participant moves out of the leased housing unit, the lease terminates and is not renewed or the program participant becomes ineligible to receive ESG rental assistance. A sample Rental Assistance Agreement form can be found on the City of Roanoke's HUD Community Resources Division webpage. 6) Rent Reasonableness Determination Subrecipient must determine whether the gross rent of a particular unit is a reasonable rent in comparison to rent for other comparable unassisted units. To make this determination, Subrecipient must consider 1) the location, quality, size, unit type, and age of the contract unit;and 2) any amenities, housing services, maintenance and utilities to be provided by the owner in accordance with the lease. The unit's gross rent must be comparable to the rent reasonableness rent for the unit to be considered for rental assistance. The Subrecipient must determine the review method(s) they will use to establish rent reasonableness standards for their area (e.g ; A list of comparable rents can be compiled by using a market study of rents charged for units of different sizes or by reviewing advertisements for comparable rental units). . • Comparable rents vary over time with market modifications. Rent Reasonableness standards must be reviewed periodically and adjusted to align with these rent market changes. The Rent Reasonableness review completed for each unit must be documented in the project participant case file.A sample Rent Reasonableness form is included in the forms available on the City of Roanoke's HUD Community Resources Division webpage. 7) Fair Market Rent (FMR) Requirement HUD establishes FMRs to determine rent ceilings for HUD-funded rental assistance programs. HUD publishes the FMR schedule annually for all metropolitan areas and non- metropolitan county areas.To access the City of Roanoke's current Fair Market Rent,click here: https://www.huduser.gov/portal/datasets/fmr.html Gross rent for units in which ESG provides rental assistance must be the same or less than the FMR for that location. The applicable FMR data should be copied and placed in the project participant file to document the FMR for that participant's unit size and geographic area. 8) Calculating Gross Rent Whether a household is seeking to maintain its current housing or relocate to another City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 252 unit to avoid homelessness, or exiting homelessness into new permanent housing, the process for determining acceptable rent amounts is the same: the gross rent (rent plus appropriate utility allowance) must 1) be no greater than the Fair Market Rent set by HUD and 2)fit within the limitations resulting from a rent reasonableness analysis. If the gross rent for the unit exceeds either the rent reasonableness standard or FMR, the Subrecipient is prohibited from using ESG funds for any portion of the rent, even if the household is willing and/or able to pay the difference. Rent reasonableness and Fair Market Rent (FMR) requirements do not apply when a program participant receives only financial assistance or services under Housing Stabilization and Relocation Services. This includes rental application fees, security deposits, an initial payment of "last month's rent," utility payments/deposits, and/or moving costs, housing search and placement, housing stability case management, landlord-tenant mediation, legal services, and credit repair. (Note: "Last month's rent" may not exceed the rent charged for any other month; security deposits may not exceed 2 months' rent.) A utility allowance is a projection of the cost of utilities the project participant will pay monthly while renting their unit. Subrecipient must determine the amount of utility allowance to be used in the calculation of gross rent. The local public housing authority maintains a utility allowance chart which considers the number of bedrooms and types of utilities in -a unit (e.g.; gas-and/or electric, water, sewer,-and.trash). Any utilities included in the rent payment must not also be included in the utility allowance calculation::Telephone, cable or satellite television service, and internet service are not counted as utility costs. • - - _To calculate the gross rent of a unit: total contract rent amount of the unit *excludes late fees and pet fees allowable* fees required for occupancy under the lease monthly utility allowance established by Virginia Housing DGross ReMIAmount Example A case manager wants to rapidly re-house a mother and son and has identified a 2-bedroom unit at a rent of$900 per month, not including utilities.The utility allowance for that size and type of unit is $120. Therefore, the gross rent is $1,020. A check of three similar units in the neighborhood reveals that the reasonable rent is$850 for that area of the city. However,the FMR for the jurisdiction is$941.This means the household cannot be assisted with ESG rental assistance in this unit because the gross rent exceeds the FMR. Once a housing unit is determined to meet the FMR and rent reasonableness requirements, program funds may be used to pay for the actual utility costs. The utility allowance calculation is only used to determine whether the unit meets the FMR standard. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 253 9) Eligibility Re-certification Reassessments are required for homelessness prevention and rapid re-housing participants. Homelessness prevention reassessments are required every three months and must verify that a household continues to have an annual income at or below 30%of area median income and lacks the resources or support to retain or obtain appropriate permanent housing. Rapid re-housing assessments are required at least every three months to verify that a household's income is at or below 30% area median income and they lack the resources and support networks to retain or obtain appropriate permanent housing. If a project participant informs staff of an income change, but is not required by the Subrecipient to notify staff of a change in circumstances that may affect eligibility, there is no immediate effect on the project participant's eligibility and assistance can continue until the next required re-evaluation. 10) Housing Stability Case Management ESG funds may be used to pay the cost of assessing, arranging, coordinating and monitoring the delivery of individualized housing stabilization services to a program participant already in permanent housing (not to exceed 24 months) or to assist a program participant to overcome immediate barriers to obtaining housing(not to exceed 30 days). While providing homelessness prevention or rapid re-housing assistance to a program participant, the Subrecipient must: (a) Require the program participant to meet with a case manager not less than once per month to-assist the program participant in ensuring long-term' housing stability. For Rapid Re-Housing, the program participant must receive at least one documented home visit per month from the case manager; for homelessness prevention, the program participant must receive at least one documentation home visit prior to recertification for services; and (b) Develop a plan to assist the program participant to retain permanent housing after the ESG assistance ends, taking into account all relevant considerations, such as the program participant's current or expected income and expenses; other public or private assistance for which the program participant will be eligibility and likely to receive; and the relative affordability of available housing in the area. Plans are required to be project participant driven, using input and goal setting by the project participant. Case management includes the following services: a. Using a coordinated entry process; b. Conducting initial evaluation, including verification and documentation of eligibility; c. Developing, securing and coordinating services; d. Obtaining federal, state, and local benefits; e. Monitoring and evaluating participant's progress in the program; f. Developing an individualized, project participant driven housing stability service plan; and City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 254 g. Conducting re-evaluations of participant's eligibility and types and amounts of assistance needed. F. HMIS / Data Collection Costs ESG funds can be used for costs of contributing data to the HMIS designated by the Continuum of Care for the area, including the costs of: • Purchasing or leasing computer hardware; • Purchasing software or software licenses; • Purchasing or leasing equipment, including telephones, fax machines, and furniture; • Obtaining technical support; • Leasing office space; • Paying charges for electricity, gas, water, phone service, and high-speed data transmission necessary to operate or contribute data to the HMIS; • Paying salaries for operating HMIS, including: o Completing data entry; o Monitoring and reviewing data quality; o Completing data analysis;:- o Reporting to the HMIS Lead; o Training'staff on using the.HMIS or comparable:database; and o Implementing-and complying with HMIS requirements; • Costs of staff to travel to and attend HUD-sponsored and HUD-approved training on HMIS and programs authorized by Title IV of the McKinney-Vento Homeless Assistance Act; • Paying staff travel costs to conduct intake; • Paying participation fees charged by the HMIS Lead,and • If the Subrecipient is a victim services provider or a legal services provider, it may use ESG funds to establish and operate a comparable database that collects project participant- level data overtime(i.e.,longitudinal data) and generates unduplicated aggregate reports based on the data. Information entered into a comparable database must not be entered directly into or provided to an HMIS. G. Ineligible Activities and Costs Ineligible activities that cannot be funded with ESG include, but are not exclusive to: • replacement of existing mainstream resources; • payments made directly to program participants; • payments on a mortgage or land contract; • payment of rent for eligible individuals or families for the same period of time and for the same cost types being assisted through any other federal, state, or local housing subsidy program - financial assistance, such as payment of security deposits, is allowed if that cost is not eligible under the other subsidy program; • payment of pet deposits; City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 255 • payments on credit card bills or other consumer debt, including child support or garnishments; • provision of cash assistance; • purchase of gifts cards for participants for any purpose; • payment of costs of discharge planning programs in mainstream institutions such as hospitals, nursing homes,jails, or prisons; and • payment for religious activities (Note: While organizations that are religious or faith- based are eligible to receive ESG funds, religious activities must be conducted separately, in time and location,from ESG-funded activities and participation must be voluntary for program participants). 6. Housing and Facility Standards A. Occupancy Standards Occupancy standards provide consistent criteria for determining the size of the permanent housing unit for which the household is eligible and thus, the amount of assistance to be provided. The requirements for determining unit size shall follow the requirements established by HUD for the Housing Choice'Voucher program. For:'e ach family, the-Subrecipient must determine the appropriate number of bedrooms for each ESG-eligible household.: The following requirements apply when determining the family unit size: • The subsidy-standards'must provide for the smallest number of bedrooms needed to house a family without overcrowding. • The subsidy standards must be consistent with space requirements under the Habitability Standards. • These standards must be applied consistently for all families of like size and composition. • A child who is temporarily away from the home because of placement in foster care is considered a member of the family in determining the family's unit size. • A family that consists of a pregnant woman only, and (no other persons), must be treated as a two-person family. • Any live-in aide(approved by the Subrecipient to reside in the unit to care for a family member who is disabled or is at least 50 years of age) must be counted in determining the family unit size. • Two elderly or disabled household members may be given separate bedrooms. • Unless a live-in-aide resides with the family, the family unit size for any family consisting of a single person must be either a zero or one-bedroom unit, as determined under these ESG subsidy standards. In determining family unit size for a particular family, the Subrecipient may grant an exception to these established standards if the Subrecipient determines that the exception is justified by the age,sex, health, handicap, or relationship of family members City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 256 or other personal circumstances. (For a single person other than a disabled or elderly person or a remaining family member, such exception may not override the requirement of providing only a zero or one-bedroom unit to a single person.) B. Habitability Standards All housing units supported with program funds must meet HUD Habitability Standards.The habitability standards are different from HUD's Housing Quality Standards (HQS).The City of Roanoke provides the Basic Habitability Checklist that must be completed, signed by all required parties, and included in all project participant records for rapid re-housing and prevention (new units only) assistance. The checklist must also be completed for each emergency shelter location and retained in agency administrative records. This checklist can be found with other ESG forms on the City of Roanoke's HUD Community Resources Division webpage, as well as in the appendices of the executed grant agreement. While the habitability standards do not require a certified inspector,the inspector must meet one of the following criteria: • Program staff; or • Staff from or hired by an agency of the Recipient/Sub-Recipient, such as a city department that is designated to conduct inspections, or a contractor hired for that task; or • Staff from another subsidy program.;that is providing assistance and requires an inspection (e.g., Section 8, Public Housing): - 1) Permanent Housing Minimum habitability standards for permanent housing include requirements for: • structure and materials; • personal space and security; • interior air quality; • water supply; • sanitary facilities; • heating and cooling operating equipment; • natural and electrically produced light; • area for food preparation; • safe and sanitary project maintenance; and • fire safety. For households moving into a new unit,the unit must meet habitability standards before the lease is signed and the household moves in. For households already residing in a unit, the unit must meet habitability standards before financial or rental assistance can be provided. 2) Shelters City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 257 In addition to established housing codes, habitability standards for shelters in which ESG funds are used for conversion, major rehabilitation or renovation include requirements for the following: • structure and materials; • access to and within the shelter; • personal space and security; • interior air quality; • water supply; • sanitary facilities; • heating and cooling operating equipment; • natural and electrically produced light; • area for food preparation; • safe and sanitary facility maintenance; and • fire safety/smoke detectors. C. Lead-Based Paint Requirements Federal lead-based paint requirements apply any time federal funds are used for housing assistance and the living space or unit was built,prior to'1978, except housing for the elderly or persons with disabilities'(unless any child who is less than 6 years of age resides or is expected to reside in such housing,- then the requirements do apply) or any 0-bedroom dwelling. The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856), and implementing regulations in 24 CFR part 35,subparts A, B, H,J, K, M and R apply to all shelters assisted with ESG funding and all housing occupied by program participants. The City of Roanoke provides a Lead-Based Paint Visual Assessment form that must be completed and included in project participant records.Staff must complete an online training course before performing visual assessments and retain certification on file. D. Environmental Review Subrecipients and their contractors shall not rehabilitate, convert, or renovate a shelter or prospective shelter until the City of Roanoke has performed an environmental review under 24 CFR part 50.The Subrecipient shall supply all available, relevant information necessary for the City of Roanoke to perform any environmental review required by 24 CFR Part 50. Subrecipient must carry out mitigating measures required by HUD or select alternate eligible property. The City of Roanoke may eliminate from consideration any application that would require an Environmental Impact Statement (EIS). Environmental reviews must also be completed for any project-based or leased housing assistance paid with ESG funding. 7. Project Participant Confidentiality City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 258 A. General Requirements All information about the applicant/project participant is confidential. Disclose information only for the purpose of determining program eligibility, providing benefits, or investigating possible violation of federal, state and local regulation(s) associated with ESG delivery and never in a setting where members of the public can hear the conversation. Subrecipients must have policies and procedures that ensure all project participant information and records are secure and confidentially maintained. Confidential records include all applications, records, files, and communications relating to applicant for, and project participants, of ESG-funded services. Subrecipients' officers, employees and agents must be aware of and comply with the Subrecipients' confidentiality policies and procedures. The confidentiality policy should, at a minimum, address: • How staff will gather, record, and store confidential information; • The consent process for the release of confidential information; • Protocols for responding to breaches of confidentiality; • Standards contained in relevant state and federal laws, including HIPAA compliance (if applicable) and HIV confidentiality statutes. B. Electronic Confidentiality_. Electronic collection of project participant;information requires procedures for ensuring confidentiality.The following'guidelines apply to the use of a computer: • The computer terminals used must be located in a secure location,,limiting access to only those persons who have_a legitimate interest in and are responsible for viewing project participant records. • Computer monitors must be cleared (or a screen saver activated) immediately after accessing a project participant record. • Computer terminals must be on a "locked" mode or turned off if the terminal is unattended. • Access to the personally identifiable HMIS program shall be given to authorized staff persons and only insofar as access is necessary for performing the work required for the ESG program. C. Victims of Domestic Violence Subrecipients must have procedures that ensure the safety and security of program participants who are victims of domestic violence, including maintaining strict confidentiality of records. Additionally, the address and location of ESG funded domestic violence shelter facilities must be protected from public disclosure except as authorized by the director of the organization responsible for operations of the shelter. The confidential policy standards maintained by Subrecipients must comply with all applicable local, state and federal requirements. All records shall be open for review to federal, state, and Subrecipients' auditors and/or examiners in the course of their regular audits and monitoring functions of ESG-funded programs. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 259 D. Release of Information Personally identifiable information is protected by federal laws (Privacy Act of 1974, as amended) and will be collected for the purpose of determining program eligibility, providing assistance/service, data collection, reporting and monitoring. Personally identifiable information will be shared with the City of Roanoke as is necessary to carry out the intent of an assistance or service program for the benefit of the person applying for such assistance or service and may be disclosed to the City of Roanoke without written authorization. Project participants may also be asked to sign a Release of Information; however, refusal to sign such authorization cannot be the basis for denying program services to otherwise eligible project participants. Project participant refusal to sign a Release of Information does not negate the inclusion of personally identifiable in secure reporting to the City of Roanoke. The City will de-identify project participant demographic data for the purposes of reporting. Subrecipients and their Subrecipients must document in the project participant file that this privacy notification was provided to the project participant either verbally or in writing. For all other purposes of collecting personally identifiable information, Subrecipients must follow state and federal laws for the collection, use and sharing of project participant information. 8. Termination, Grievance and Conflict of Interest Policies A. Service Termination or Denial of Assistance Subrecipient must have written denial, termination, and grievance policies and procedures. The policies and procedures should-be readily available to program 'participants either in writing or by posting them in a public place. Subrecipients are required to provide written notice to applicants and project participants when denied program assistance or assistance is terminated. If Subrecipient is terminating rental assistance to a program participant, they must immediately notify the landlord of the date rental assistance for their tenant will end. Termination from assistance does not prevent Subrecipient from providing further assistance later to the same household or individual if they are determined eligible for such assistance. B. Grievance and Appeals Process Subrecipient is required to have an established, written process for addressing project participant grievances for decisions, including termination or reduction of benefits, denial of benefits or other grievances. At a minimum, the process must include the following components: • Informs the participant/applicant of the policy and policy must be posted in in general locations in which a project participant/applicant is expected to be; • Informs the participant/applicant that they may contest any Subrecipient's decision that denies (for any reason) or limits eligibility of participant/applicant and/or terminates or modifies any benefits and identifies the steps to follow to contest the decision; • Allows any aggrieved person a minimum of thirty days within which to request an City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 260 administrative review; • Informs the applicant/participant of their right to present written or oral objections before a person other than the person (or a subordinate of that person) who made or approved the decision; • Informs the City of Roanoke of the request for administrative review within 10 days of receiving the request; • Informs the applicant/participant and the City of Roanoke in writing of the final determination and basis for the decision within ten days of the determination. Any person or persons designated by Subrecipient can complete the administrative review, other than the person who made or approved the decision under review or a subordinate of this person. Subrecipients must make accommodations for project participants who have language or disability barriers that would prevent them from participating in the appeals process. The City of Roanoke retains the right to require modification of any review or appeals process that in its determination does not meet basic principles for notification, instruction, time allowance, impartiality; access and other necessary components. C. Conflict of-Interest 1) Organizational The provision of any type or amount of ESG assistance may not be conditioned on an individual's or households acceptance or occupancy of emergency shelter or housing owned by the Subrecipient or an affiliated organization.A Subrecipient is prohibited from conducting a participant's intake assessment to determine program eligibility if the participant resides in housing where the Subrecipient has ownership interest. Subrecipient would need to find another independent organization that is also an ESG grantee to do the intake assessment and ensure that all program participants are eligible even if the Subrecipient has a waiver of the conflict of interest requirements. Conflict of interest waivers regarding rent assistance and rental agreement requirements can only be approved by HUD. If a Subrecipient wishes to apply for a waiver, they should contact one of the City of Roanoke's HUD Community Resource Specialist for guidance in submission of a waiver request which must be approved by the City of Roanoke who will then submit to HUD. See 24 CFR 576.404(a). Subrecipients cannot steer potential renters for units owned or operated by the Subrecipient, if the renters will be using a rent subsidy paid with any City of Roanoke funds. Rent-subsidized tenants are free to enter into a rental contract with another landlord within the City's jurisdiction or they may choose to rent a unit owned or operated by the Subrecipient. A waiver request is not required for this situation; however, Subrecipients must comply with this provision of the conflict of interest policy. Subrecipient must keep records to show compliance with ESG program organizational conflicts-of-interest requirements. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 261 2) Individual For the procurement of goods and services, Subrecipient must comply with the codes of conduct and conflict of interest requirements under 24 CFR 85.36 (for governments) or 24 CFR 84.42 (for private nonprofit organizations). Persons for whom the Conflict of Interest requirements apply include any person who is an employee, agent, consultant, officer, or elected or appointed official of the Subrecipient agency. No person who exercises or has exercised any functions or responsibilities with respect to activities assisted under the ESG program, or who is in a position to participate in a decision-making process or gain inside information with regard to activities assisted under the Program, may obtain a financial interest or benefit from an assisted activity; have a financial interest in any contract, subcontract, or agreement with respect to an assisted activity; or have a financial interest in the proceeds derived from an assisted activity, either for him or herself or for those with whom he or she has family or business ties, during his or her tenure or during the one- year period following his or her tenure. Upon the written request of the City of Roanoke, HUD may grant an exception to the provisions of this paragraph on a case-by-case basis. Subrecipients wishing an exception must submit requests to the City of Roanoke for review and forwarding to HUD. There is no guarantee that an exception will be approved. - 9. Fair Housing A. Affirmative Outreach Subrecipient must communicate and make known that use of ESG funded facilities,assistance and services are available to all on a nondiscriminatory basis. Subrecipient must develop and implement affirmative outreach written procedures and communication tools and materials to inform persons without regard to race, color, ethnicity, religion, sex, age, national origin, familial status, or disability, how to obtain access to facilities and services. If it appears the procedures the Subrecipient intends to use to accomplish this will not reach persons of any particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for those activities and services,Subrecipient must establish additional procedures to ensure those persons are made aware of assistance opportunities. Outreach efforts must comply with Program Standard #3—Emergency Shelter Operations (Safety and Accommodations for Special Populations). Subrecipient must document their compliance with federal affirmative outreach requirements. Subrecipient must have available for review records demonstrating compliance with state and federal nondiscrimination and equal opportunity rules, including data concerning race, ethnicity, disability status, sex, and family characteristics of persons and household who are applicants for, or program participants in, any program or activity funded in whole or in part with ESG funds and the affirmative outreach requirements above. B. Nondiscrimination and Equal Access Subrecipients are required to comply with all state and federal statutes relating to City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 262 nondiscrimination. Subrecipient may not take any of the following actions based on race, color, national origin, religion, gender,familial status or disability (federal) or marital status, sexual orientation, gender identity or source of income (state): • Refuse to accept an application for housing assistance or services • Deny an application for housing assistance or services • Set different terms, conditions or privileges for housing assistance or services • Provide different or specific housing,facilities or services • Falsely deny that housing is available for inspection or rental or that services are available • Deny anyone access to a facility or service. The Fair Housing Act prohibits discrimination based on protected classes in the housing activities of advertising, screening and unit rentals. Using a target population in screening is allowed; however, refusal to accept application or provide information on services or available housing to any protected class, even if these groups do not fit into your targeting strategy, is prohibited. Equal Access HUD ensures:equai access to individuals, in accordance,with their gender identity in programs and shelter funded under.:.programs administered by HUD's Office of Community Planning and Development (CPD), such.-as ESG. 'HUD ensures housing programs ,will be open to all eligible individuals and families regardless of sexual orientation, gender identity, or marital status. Subrecipients of CPD funding, as well as owners, operators, and managers of shelters, and other buildings and facilities and providers of services funded in whole or in part by any CPD program must grant equal access to such facilities, and other buildings and facilities, benefits, accommodations and services to individuals in accordance with the individual's gender identity,and in a manner that affords equal access to the individual's family. Policies and procedures to protect privacy, health, safety, and security, shall be established or amended, as necessary, and administered in a nondiscriminatory manner to ensure that: • Equal access is provided in accordance with gender identity; • In single-sex facilities, individuals are placed, served and accommodated in accordance with one's gender identity; • Individuals are not subjected to intrusive questioning or asked to provide anatomical information or documentary, physical, or medical evidence of the individual's gender identity; and • Nondiscriminatory steps are taken to address privacy concerns, including updating operating policies and procedures. Subrecipients must provide the Notice of Equal Access to project participants receiving housing assistance. The Notice of Equal Access form can be found on our website (see appendix). City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 263 C. Limited English Proficiency The Federal government has issued a series of policy documents, guides and regulations describing how Subrecipient should address the needs of citizens who have limited English proficiency (LEP). The abbreviated definition of persons with limited English proficiency is those who: have difficulty reading, writing, speaking, or understanding English, and do not use English as their primary language. Subrecipient must have a.LEP policy document that describes the actions Subrecipient took to identify LEP populations in their service area and define actions they will take to provide language assistance and address language barriers. The policy must also state how and how often staff will receive training about assisting LEP persons, how the level of success of the policy will be identified and how changes will be made if needed. Subrecipient should create a written Language Access Plan (LAP) to provide a framework to document how the agency's programs will be accessible to all populations in their service area. Subrecipients who serve few persons needing LEP assistance may choose not to establish a LAP; however, the absence of a written LAP does not release Subrecipient's obligation to ensure LEP persons have access to programs or activities. 10. Data Requirements = A. Data Entry. Subrecipients are required to enter ESG related project participant and service data into the locally designated Homeless;;Management Information System (HMIS), except for data of victims of domestic violence project participants, which must be entered into a comparable database system that meets HMIS standards. Projects serving survivors of domestic violence where the operator is not a victim services provider are required to enter data in their HMIS. Subrecipients are responsible for acquiring and documenting informed written consent from program participants,and protecting program participant's confidentiality. Additional guides and assistance with HMIS data entry, data quality and reporting may be Found on the HUD Exchange website at: https://www.h udexcha nge.info/resou rce/4447/esg-progra m-h mis-ma n ua I/ B. Data Timeliness Timely and accurate data entry is critical to ensuring meaningful data analysis and reporting. Therefore, it is recommended that Subrecipients enter data within three business days. C. Data Entry Requirements for Shelters Emergency or transitional shelters, day or mass shelters, or hotel/motel vouchers are required to collect data and report outcomes. Regardless of the method used to track shelter use, Subrecipients must be able to determine who and how many people were served by a shelter or shelter type for any given night, based on HMIS data. D. Required Data Elements HMIS Universal and City of Roanoke-required Data Elements that must be collected include, City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 264 but are not limited to: a) Name b) Social Security Number c) Date of Birth d) Race/Race Additional e) Ethnicity f) Gender g) Veteran Status h) Disabling Condition- i) Current Living Situation j) Prior Living Situation k) Project Start Date I) Project Exit Date m) Destination n) Relationship to Head of Household o) Project participant Location p) Current County of Residence q) Domestic Violence Victim/Survivor Additional Elements collected on Transitional Housing, Rapid.Re-Housing and.Homelessnessl Prevention include: r) Income and Sources s) Non-Cash_Benefits t) Health Insurance - u) Disability Type v) Percent of AMI w) Housing Move-In Date x) Direct Service Costs (monthly rent payment) E. Comparable Database Victim service providers are prohibited from entering data in HMIS; however, they are required to maintain comparable databases which provide aggregate information and data consistent with HMIS data collection requirements. Comparable Databases must have the following characteristics: • The victim service provider controls who can access and see project participant information. • Access to the database is carefully controlled by the victim service provider. • Meets the standards for security, data quality, and privacy of the HMIS within the Continuum of Care. The Comparable Database may use more stringent standards than the Continuum of Care's HMIS. • Complies with all HUD-required technical specifications and data fields listed in H'MIS. • Be programmed to collect data with the most up-to-date HMIS Data Standards. • Have the functionality necessary to de-duplicate project participant records within each system in order to provide an aggregate and unduplicated count of project participants by project type. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 265 • Be able to generate all reports required by federal partners, for example, the HUD-CoC APR and the HUD-ESG CAPER. • Data fields that can be modified and customized by the victim service provider to benefit project participants. Additionally, individual survivor data must be routinely destroyed as soon as the program no longer needs it to provide project participant services or to satisfy grant/legal requirements. Victim service providers may suppress aggregate data on specific project participant characteristics if the characteristics would be personally identifying. Finally, the program's contract with the database vendor should include binding agreements to ensure security of and program control over project participant data. 11. Reporting Requirements A. Monthly/Annual Reporting Subrecipients are required to submit monthly program reports by the 15th of the month, reporting on the previous month's activities. These reporting requirements are in accordance with the City of Roanoke's Grant agreement directives for content and format. Subrecipients are required to submit an annual report within the timeframe set by City of Roanoke's HUD Community Resources Division (HCRD). At the discretion of HCRD, other reports may 'be':requiired when"deemed necessary to provide program utilization and performance information. Assistance'with,HMIS data entry, data quality and reporting may be found on the CoC's website at -https://www.endhomelessnessblueridge.org/hmis/hmis- help-center/ B. System-Wide Performance Requirements In alignment with the federal and state strategic plans to end homelessness, the HCRD will monitor ESG Subrecipients on the following key outputs and performance measures: Outputs • Demographics • Permanent housing placements • Length of time receiving financial assistance (Homelessness Prevention and Rapid Re- housing) • Length of time receiving case management (Homelessness Prevention and Rapid Re- housing) • Capacity and utilization (Emergency Shelter) Performance Measures • Length of time persons remain homeless • Returns to homelessness • Number of persons homeless for the first time • Employment and income growth • Retention of permanent housing All performance measures use HMIS as their primary data source, unless otherwise noted. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 266 These outcome measurements will be in addition to reporting of required universal data elements that track project participant characteristic and service data. Additionally, during agency and system monitoring, evaluations of the following processes will occur: • Ensuring that all households at the entry point are assessed with a standardized assessment tool • Entry point(s) are low-barrier and easily accessible • Service providers refer appropriate households seeking shelter to the entry points • Appropriate written policies and procedures are implemented • Individualized housing-focused case management 12. Recordkeeping A. Project participant File Documentation Sufficient records must be established and maintained to enable the City of Roanoke and HUD to determine whether ESG requirements are being met. Documentation of project participant eligibility and services received must be maintained in project participant case files (paper.or electronically) and include a copy of the coordinated entry assessment to .‘confirm participation in coordinated entry. Documentation for applicants found to be ineligible for assistance or,for project participants who are no longer eligible to receive assistance is required and will include-the project participant's request for assistance, why they are ineligible and how it was communicated to the applicant. Ineligible project participants do not need to be entered into HMIS unless the use of HMIS is a part of the Subrecipient's intake/assessment process. File documentation will be the basis of monitoring to ensure the Subrecipient is in compliance with program requirements and regulations. It is recommended that Subrecipients use a project participant file checklist to ensure adequate documentation of case files. Sample forms are available on the City of Roanoke's HUD Community Resources webpage. At the minimum, project participant files must contain the following, if applicable to Subrecipient's service to the program participant: • Verification of use of coordinated entry; • Signed Release of Information; • Intake form and assessment of household needs; • homeless or at risk of homelessness verification; • Evidence applicant has no subsequent housing options and lacks sufficient resources to retain housing, but is not homeless; • Rent Reasonableness documentation; • Habitability Standards verification; • Lead-based Paint visual assessment; • Signed Lease Agreement; • City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 267 • Signed Rental Assistance Agreement; • Verification of project participant income and assets; • Amount and type of essential emergency shelter services provided; • Re-evaluations of eligibility; • Housing Plan and housing assistance provided; • Verification of outstanding rent arrears; • Evidence of project participant receipt of Grievance/Appeals Procedures; • Notice on Equal Access • Case notes, to include documentation of required home visits; • Evidence of referrals; • Documentation of payments made on project participant's behalf; and • Written notice of program termination. B. Electronic Files If project participant file documents and signatures or policy documents are collected and maintained electronically, required documentation must be made available in paper form when requested. C. Records Access Subrecipient organizations are :required to -permit;: the City of Roanoke, the federal government, and the duly authorized'representatives of,such entities access to, and the right to copy, all program project perticipant'and fiscal records for such purposes as research,data collection, evaluations, monitoring, and auditing. At the sole discretion of the City, access to records shall include the removing of records from the Subrecipients' office. D. Records Retention Subrecipients shall retain all program records pertinent to project participant services and expenditures incurred under ESG in a manner consistent with the requirements of state and federal law.Subrecipients shall retain and keep accessible all such fiscal and program records, project participant records, digital and electronic records, books, documents, papers, plans, and writings for a minimum of (5) five years. Applicable law includes the following final payment and termination of ESG funding, or until the conclusion of any audit, controversy or litigation arising out of, or relating to, ESG. E. Available Forms Program forms and reference documents are available for download from the City of Roanoke's HUD Community Resources Division webpage and will also be included in the executed grant agreement. The Subrecipient may use these standard forms or acceptable equivalents when administering its ESG funded program. Any alternate form must collect all data requested on the standard form.The City of Roanoke encourages the use of the standard forms for consistency and ease of monitoring and compliance. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 268 13. Financial Management A. Overview Subrecipients must ensure compliance with regulations and requirements pertaining to the following key areas of financial management: • Allowable costs • Source documentation • Internal controls • Budget controls • Cash management • Cost allocation plans • Accounting records • Procurement • Property asset controls • Audits Subrecipients must only use funds for eligible activities and in accordance with the City of Roanoke's-approved program budget. Any changes from the planned expenditures must be approved in advance by the HUD Community Resource Division. Funds may not be.used for activities other than those authorized in. the guidelines and approved by the City of Roanoke: Reimbursements are based on the date the payment is made by the grantee. All expenditures must be in accordance with program conditions such as funding ceilings and other limitations on eligible costs: " Internal controls refer to the combination of policies, procedures, defined responsibilities, personnel,and records that allow an organization to maintain adequate oversight and control of its finances. Internal controls reflect the overall financial management system of an organization or agency. Budget controls,cash management, cost allocation plans, accounting records, procurement, and property controls are subsets of the overall financial system.The specific administrative requirements (i.e., financial management standards) for grants to state and local government entities are contained in 24 CFR Part 200 and CAPP Manual. Subrecipients will be monitored for compliance with the program requirements and documentation. Time Sheets Employee time sheets must reflect actual hours (not percentages) worked based on the cost allocation plan. Time sheets must be signed and dated by the employee and the supervisor with first-hand knowledge of the work performed or equivalent electronic approval. If the expenditures are paid for by more than one source (e.g., federal, public, private) the split costs should be accurately tracked within the grantee's accounting system. Accounting Standards In addition to establishing a system of accounting sufficient to accurately record and report transactions, adequate source documentation must be maintained as support for these transactions. Source documentation includes but is not limited to the following: • Purchase Requisitions City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 269 • Purchase Orders • Contracts • Contract Invoices • Bank Statements • Cancelled Checks • Draw downs • Payment Vouchers • Employee Time Sheets • Travel Advance Requests • Travel Reimbursement Vouchers • Vendor Invoices • Journal Voucher Entries • Cash Receipts All source documents must be coded by a reference number so that a clear link exists between the fiscal records and these documents. Coding could include the check number used to make the payment,the journal entry in which transaction was recorded or the page number from the cash receipt journal. Purchase order numbers and payment voucher numbers may also be used to provide the necessary audit link.Supporting documents can be copies or originals, but must be sufficient in detail to support the transaction and to justify it as an allowable grant expense. The Subrecipient must keep'copies:of the source documents, and be made available for HUD and/or the City of Roanoke review upon request for a minimum of five (5)years. The Subrecipient must maintain proof of cancellation (e.g. copy of check's backside, bank statement, or photocopy of check's cancellation) for all payments. While these are not required in the project participant files, they must be readily available for monitoring purposes. Internal Controls The grantee must have appropriate internal controls in place to safeguard assets; prevent waste, fraud, and mismanagement; promote efficiency of operations; and whistleblower protections. Effective internal controls to the extent possible must include the following procedures: • Segregation of duties among employees to prevent one person from having complete control over all phases of any transaction • Workflow procedures for processing all transactions from one employee to another. This must provide for a cross check of work, but not a duplication of effort • Rotation of duties among employees to allow for control over any one given phase and ensure that other employees can fill in when a position becomes vacant • The procedures used should be clearly detailed and documented for all individuals to follow and as an aid in training new employees • All assets, records, and checks must be properly protected using locks, safes, and other measures to ensure security City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 270 B. Administration Subrecipients may use reimbursed costs during the grant period for administrative costs inclusive of what may be shared with subcontractors(Subrecipients).There is an expectation that administrative funds will be shared with Subrecipients commensurate to the services provided through the program by Subrecipients. Allowable administrative costs benefit the organization as a whole and cannot be attributed specifically to a particular program. All amounts billed to administration must be supported by actual costs. Allowable costs include, but are not limited to: • Senior executive management personnel salaries and benefits (unless they are directly involved in program operations), administrative staff travel costs; • General services such as accounting, budget development, personnel, contracting,. marketing, agency audit, agency insurance; • Board expenses (excluding meals); • Organization-wide membership fees and dues specific to homeless systems and programs; • General agency facilities costs (including those associated with executive positions), such as rent, depreciation expenses, . and operation and maintenance (as part of the organization's director indirect cost allocation plan); and • Equipment.rental/purchase, insurance, utilities, and IT.costs that are not program specific but relate to the administration of the agency as a whole. Administrative costs must be charged to grant cost centers based on either a cost allocation plan or through use of an approved indirect cost rate in accordance with 2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also known as the "Super Circular"). C. Funds Disbursement 1) Request for Funding Documentation Subrecipient must retain supporting documentation of all costs charged to the ESG grant and be able to provide evidence that grant funds were spent on allowable costs. When Subrecipient submits a request for reimbursement, they are required to provide documentation of the costs for which they are requesting payment. Any request for reimbursement submitted without accompanying documentation or with insufficient documentation will be returned to the Subrecipient with instructions to provide additional information. 2) Budget Change Requests and Implementation Report Amendments Changes in a Subrecipient's scope of work may necessitate the submission of a budget change request. All budget changes require the City of Roanoke's HUD Community Resource Division (HCRD) approval. Please submit any requests to HCRD staff. At the discretion of the City of Roanoke, additional information may be required for a budget change request. Additional information will be required when there is a shift in program City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 271 delivery and/or scope of work. Subrecipients must notify, within 30 days, and receive approval from City of Roanoke when adding subgrantees. Notification and approval normally occurs during the grant agreement funding application process; however, if changes are made outside of the funding application, Subrecipients must notify the City of Roanoke and obtain approval by submitting an amendment request to the HUC Community Resources Division Program Administrator. 3) Funds Spend Down Subrecipients are expected to fully obligate or expend grant funds during each funding cycle in accordance with City of Roanoke policy. The City of Roanoke will review Subrecipient's grant spending in accordance with Subrecipient's grant agreement and City of Roanoke policy. Contact the HUD Community Resources project manager for any questions regarding the expenditure of funds. 4) Procurement Purchases of equipment or property are subject to additional provisions and requirements as stated in the grant agreement Standard Terms and Conditions and Special Provisions exhibits. Fixed assets with a value greater than $5,000, includes computer equipment, electronic,equipment, photography equipment, hand tools and other items.Title to all equipment purchased in whole or part with City of Roanoke funds must be in the name and possession of the'Subrecipient. Disposal of any item having an original cost of more than $5,000, and which is currently valued above $5,000, requires prior City of`Roanoke consent. Property and equipment purchased with City of Roanoke grants shall not be used for collateral or to secure financing. Purchasing contracted services should only occur when the skills, knowledge and resources are not available within Subrecipient's organization or the Subrecipient is unable to complete the work within require time limitations. A contractor must be registered to do business in Virginia and have necessary credentials of expertise. Subrecipient is expected to obtain multiple bids or pricing. If using a sole source contract, Subrecipient must have written documentation to explain why they were not able to obtain more options. 14. Monitoring A. Process The City of Roanoke is responsible for monitoring all program activities carried out by a Subrecipeint to ensure that the program requirements are met. Monitoring can include both programmatic and financial reviews. The City and HUD may monitor any funded project, as applicable. Subrecipients must make available organizational and project related records to both the City of Roanoke and HUD with notice. Subrecipients are responsible for all programmatic and contractual terms. The Subrecipient is also responsible for ensuring that these terms and requirements are met regardless of partnership arrangements or MOUs with other organizations. Subrecipients must notify and City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 272 receive approval from the City of Roanoke when adding subgrantees and/or renewing subgrantees. Notification and approval normally occurs during the Grant agreement funding application process. However, if changes are made outside of the funding application, Subrecipients must submit a formal request to the HUD Community Resources Division Program Administrator. Results from the monitoring of grantees may be shared with the subgrantee's board of directors and CoC/LPG lead agency. Monitoring of Domestic Violence Service Providers In accordance with applicable federal laws and regulations, the City of Roanoke can request access to randomly-pulled files with all personally identifying information redacted and review those redacted copied files on-site at the program. Alternative methods may be approved with advanced notice. Following the completion of the monitoring,the redacted versions must be shredded. 15. Acronyms and Definitions A. Acronym List Acronyms commonly used are: _. CAA Community Action Agency CFR Code:of Federal Regulations .__ COC Continuum of Care DSS Department of Social Services ESG Emergency Solutions Grant ETP Emergency Transfer Plan FMR Fair Market Rent HH Household HMIS Homeless Management Information System HPRP Homelessness Prevention Rapid Re-Housing Program HQS Housing Quality Standards HUD Department of Housing and Urban Development IDIS Integrated Disbursement and Information System SRO Single Room Occupancy TA Technical Assistance URA Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 VA Veteran's Administration VAWA Violence Against Women Act City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 273 B. Definitions Bifurcation means to divide a lease as a matter of law, subject to the permissibility of such process under the requirements of the applicable HUD-covered program and state or local law, such that certain tenants or lawful occupants can be evicted or removed and the remaining tenants or lawful occupants can continue to reside in the unit under the same lease requirements or as may be revised depending upon the eligibility for continued occupancy of the remaining tenants and lawful occupants. Case Management Expense is inclusive of • Intake and assessment, including time spent assessing a household, whether or not the household is determined eligible;Direct project participant services include developing an individualized housing and service plan, monitoring and evaluating household progress, identifying creative and immediate housing solutions outside of the traditional homeless service system (diversion), and ensuring that households' right are protected; • Services that increase access to the income supports of disability benefits programs administered by the Social Security Administration for eligible adults who are experiencing or at risk of homelessness and have a serious mental illness, medical impairment, and/or a co-occurring substance use disorder (i.e., SOAR or similar style services); • Services for pr`oject participants entering into or are in permanent supportive housing and need assistance to stabilize; • • Placement 'services includes services or activities designed to ;assist households in locating, obtaining,. and retaining suitable housing, tenant counseling, assisting households to understand leases, ''inspections,- securing utilities, making moving arrangements, and representative payee services concerning rent and utilities; • Mediation and outreach to property owners/landlords related to locating or retaining housing; • Outreach services; • Connecting project participants to resources; • General liability insurance and automobile insurance; • Training; • Salary, benefits of staff performing case management services. Code of Conduct Agreements may be required by any type of shelter facility. A Code of Conduct Agreement may be required that project participants adhere to the shelter facility's rules and expectations of behavior and may be signed by the project participant. Code of Conduct Agreements are not the same as Occupancy/Lease/Rental Agreements. Covered Housing Provider means the individual or entity under a covered housing program that has responsibility for the administration and/or oversight of VAWA protections and includes Public Housing Authorities, sponsors,owners, mortgagors, managers,state and local governments or agencies thereof, non-profit or for-profit organizations or entities. The program-specific regulations for the covered housing programs identify the individual or entity that carries out the duties and responsibilities of the covered housing provider as set forth in 24 CFR Part 5, subpart L, for any of the covered housing programs. It is possible that City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 274 there may be more than one covered housing provider; that is, depending upon the VAWA duty or responsibility to be performed by a covered housing provider, the covered housing provider may not always be the same individual or entity. Domestic Violence This definition includes domestic violence, dating violence,sexual assault, stalking, attempting to cause, or intentionally, knowingly or recklessly causing or placing another in fear of imminent serious physical injury or emotional, mental or verbal abuse, and using coercive or controlling behavior. This does not include other criminal acts such as violence perpetrated by a stranger, neighbor, acquaintance or friend, unless those persons are family members, intimate partners or household members. Emergency Shelter means a facility whose primary purpose is to provide temporary shelter to homeless households or specific populations of the homeless and which do not require occupants to sign leases or occupancy agreements. Emergency shelters types may include, but are not limited to: • Low-Barrier Shelters: Shelters with limited entry requirements that enable people, who otherwise may not be willing or able to access shelter services,to be off the streets. Low barrier shelters may not expect residents to abstain from using alcohol or other drugs, or from carrying on with street activities while living on-site, so long as they do not engage in these activities in common areas of the house and are respectful of other tenants and staff. Low barrier shelters may allow pets,allow couples to stay together,and may provide secure storage space for personal item: ,Low-barrier shelters are a state priority and should be implemented whenever feasible.- .• • • High Barrier Shelters: Shelters-where residents must meet specific entry requirements such as passing a :sobriety/drug or 'alcohol test, criminal background check, allow belongings to be searched, have a specific level of income, participate in program activities, etc. • No-Barrier Shelter: Shelters where residents are not required to meet any specific entry requirements. • Day Shelters: Temporary daytime accommodations and services for individuals and families who meet the definition of literally homeless as described under Project participant Eligibility and are sleeping on the streets, lack a fixed, regular and adequate nighttime shelter and/or are living in an emergency shelter. • Warming Shelters are a short-term,emergency shelter that operates when temperatures or a combination of precipitation,wind chill, wind and temperature become dangerously inclement.Their paramount purpose is the prevention of death and injury from exposure to the elements. • Transitional Shelters: Emergency shelter projects with a primary purpose to provide temporary or transitional shelter and essential services to all eligible project participants in general and/or for specific populations of the homeless. Some transitional shelter programs have a comprehensive service focus and participants may stay for a period of time based on project participant need.Transitional shelters are different from transitional housing, as they do not require an occupancy/rental/lease agreement. Transitional shelters may require a code of conduct agreement. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 275 • Hotel/Motel Vouchers: Used as emergency shelter in those areas and times when no emergency shelter is available. • Vehicular Shelters: Vehicular shelters provide project participants with a place to park their vehicle that is secure and free from ticketing, where they have access to garbage and sanitation services, onsite management that ensures the safety of participants, site cleanliness and adherence to site rules. Participants in vehicular shelters are provided access to project participant services. Essential Components of Service Delivery They are the use of Housing First, maximizing participation in Coordinated Entry, ensuring availability of Low-Barrier Shelters in the community, incorporating the Lived Experiences of Homelessness into program design and implements and ensuring service provision has components for Equity and Racial Justice. Housing First is an approach to quickly and successfully connect individuals and families experiencing homelessness to permanent housing without preconditions and barriers to entry, such as sobriety,treatment or service participation requirements. HMIS means Homeless Management Information System.The City of Roanoke uses Clarity as their HMIS; however,for Domestic Violence Shelters use a comparable database (see "HMIS" section of this manual). Housing Counseling: Independent, expert advice customized to the need of the consumer to address the consumers' housing-barriers and a'chieve7their housing goals and must include the following process: intake; financial and housing affordability analysis; an action plan, except for reverse mortgage counseling; and a reasonable effort to have follow-up communication with the project participant when possible. The content and process of housing counseling must meet the standards outlined in the regulations that govern HUD's Housing Counseling Program including but not limited to 24 CFR Part 5, 24 CFR Part 214, and HUD Handbook 7610.1REV 5. Homeownership counseling and rental counseling are types of Housing Counseling. Occupancy/Lease/Rental Agreements are used for temporary or permanent housing,which includes Transitional Housing. Occupancy/Lease/Rental Agreements are not the same as a Code of Conduct Agreement. Priority Population means persons that the Subrecipient has determined as having the greatest need and will receive services first (such as veterans and homeless families with children). Recipient: The local government entity receiving funds directly from HUD through an executed grant agreement for the Emergency Solutions Grant Program, also referred to as the City of Roanoke. Special Population: Can include homeless youth, persons experiencing domestic violence or persons living with HIV/AIDS. Subrecipient(s):Subrecipients are entities that, by contract with the City of Roanoke, provide ESG direct project participant services. Through its agreements with The City of Roanoke, City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 276 Subrecipients will comply with all requirements for the Emergency Solutions Grant. Support Network: Examples include family,friends and faith-based or other social networks. Target Population: Persons a Subrecipient wishes to reach out to who are under-represented in their service population. Target populations may include a special population or other populations such as veterans, households with children, elderly households; persons leaving the correction system, households with frequent contact with the health care system, experiencing chronic homelessness, mental illness or chemical dependency or receiving Temporary Assistance to Needy Families (TANF), etc. Temporary Living: Residing in a facility for fewer than 90 days Unaccompanied Youth are less than 25 years of age and homeless under other Federal statutes and: (A) Have not had a lease, ownership interest, or occupancy agreement in permanent housing during the 60 days prior to the homeless assistance application; (B) Have experienced persistent instability as measured by two moves or more in the preceding 60 days; and (C) Can be expected to continue in such status for an extended period due to special needs or barriers. • VAWA: Violence Against Women Act. VAWA protections are not only available to women, but are available-equally to all individuals regardless, of sex, gender identity, or sexual orientation. City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 277 Revision History Version Date _ Description Author January 2/3/22 Added following: § 200.473 Training and education Hope Browning 2022 costs.The cost of training and education provided for employee development is allowable; all training costs must be pre-approved by HCR office. June 2023 Added RRH home visit requirement monthly; Hope Browning Homelessness Prevention home visit quarterly City of Roanoke 2025-2029 Consolidated Plan and 2025 Annual Action Plan 278 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August 2025. No. 43243-080425. AN ORDINANCE authorizing the acceptance of the Safer Communities Program Grant made to the City of Roanoke by the Commonwealth of Virginia, Department of Criminal Justice Services, authorizing the execution of any required documentation on behalf of the City, appropriating Fiscal Year 2026 Grant Funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Safer Communities Program Grant made by the Commonwealth of Virginia, Department of Criminal Justice Services in the amount of$2,944,000 for a project period of July 1, 2025 through June 30, 2026, to support the existing work of the Gun Violence Interruption Framework, such grant being more particularly described in the City Manager's Report, dated August 4, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file on behalf of the City any and all documents required setting forth the conditions of this grant in a form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required to implement and administer the foregoing Grant. 4. The following sections of the Fiscal Year 2026 Grant Fund appropriations be and the same are hereby amended and reordained to read and provide as follows: Grant Fund Appropriations: Program Activities 235-1211-0000-52066-400159 $ 2,944,000 Revenues: Safer Communities— State Revenues 235-1211-0000-40122-400159 $ 2,944,000 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk . City Manager's Report I�I11,4111W� Submitted by: Helen Ferguson, Strategic Projects and Grants Manager ROAN O KE Office of the City Manager August 4, 2025 Title: Acceptance and Appropriation of the Roanoke FY26 Safer Communities Program Grant. Background: The Virginia Department of Criminal Justice Services has awarded the City of Roanoke state funding from the Safer Communities Program. This grant will support the existing work of the Gun Violence Interruption Framework by covering expenses for training, equipment, additional programming to reach the community in a targeted and efficient manner, and personnel. The grant amount is $2,944,000. The project period is July 1, 2025, through June 30, 2026. Considerations: The Gun Violence Interruption Framework spans many interwoven departments including the Police Department, RESET, Youth and Gang Violence Prevention Unit, and Star City Safe. All departments work collaboratively to ensure the community's safety. Training will ensure that staff have access to up-to-date information vital to working in the communities they serve, and the equipment purchased will help analyze crimes in the city. Community engagement and programming will be expanded to assist at-risk youth in gaining access to the services needed. Eleven (11) staff positions will be covered with this grant, partially or in full, to assist in gun violence prevention, intervention, and enforcement through the different components of the gun violence framework. This grant also includes funds to continue the Teen Apprenticeship Program. At the end of the grant cycle, staff members will remain as part of the City staff to ensure access to valuable services remain in the community. Recommended Action: Adopt an ordinance accepting the Safer Communities Program grant from the Virginia Department of Criminal Justice Services Award #555603 to support the existing work of the Gun Violence interruption Framework and establish a revenue estimate for$2,944,000 in State grant funds and appropriate $2,944,000 into expenditure accounts to be established by the Director of Finance. Authorize the City Manager, or designee, to execute any forms required by the Virginia Department of Criminal Justice Services in order to accept these funds; such documents to be approved as to form by the City Attorney. Valmarie Turner, City Manager h+. . } tQ COMMONWEALTH of VIRGIN. IA Deparlineni of Criminal Justice Services The Honorable Jackson H.Miller Washington Building Director 1100 Bank Street Richmond,Virginia 23219 Tracy Louise Winn Banks,•Esq. (804)786-4000 chief Deputy Director www.dcjs.virginia.gov July 29, 2025 Ms. Valmarie Turner City Manager 215 Church Avenue, SW, Suite 364 Roanoke,Virginia 24011 RE: 551159-2026 Safer Communities Program Dear Ms. Valmarie Turner: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 555603 and was approved for a total award of$2,944,000, funded through Award Number 2026-SCGP-GRANT. The project period is 7/1/2025 through 6/30/2026. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be "Action Item"Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3-5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact your DCJS Grant Monitor Chad Felts at 804-965-4427 or via email at chad.felts@dcjs.virginia.gov. Sincerely, 7 Jackson Miller Director 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, VA 23219 551159-2026 Safer Communities Program Subgrantee: Roanoke, City DCJS Grant Number: 555603 Grant Start Date: 7/1/2025 Grant End Date: 6/30/2026 Indirect Cost Rate: % *If applicable State General Funds: $2,944,000 State Special Funds: $ 0 Local Match: $ 0 Total Budget: $2,944,000 Project Director ; ::` Pr'oject'Administrator Finance Officer Angela O'Brien Ms.Valmarie Turner Margaret Lindsey Deputy City Manager City Manager Director of Finance 215 Church Avenue, SW,Suite 364 215 Church Avenue, SW, Suite 364 215 Church Avenue SW, Room 461 Roanoke,Virginia 24011 Roanoke,Virginia 24011 Roanoke,Virginia 24011 540-853-5309 540-853-2333 540-853-5224 angela.o'brien@roanokeva.gov valmarie.turner@roanokeva.gov margaret.lindsey@roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official(Project Administrator) Title: Date: 2 GRANT SPECIAL CONDITIONS REPORTING REQUIREMENTS AND • PROJECTED DUE DATES 141. ••1--k, 1 , • , r\,!•,if Al - , e"1 ,,,:: -,i J q 41 ,‘.,— ', •, . - '4: 1' --.- \,, •d ‘-' -, „- /7 i, • i 4'e.,,,„,,r,,'' 'fi.•N . '':Z• ',..,'!"' ',. )., i4,-';'•, •; ••:-.:,._:, . (7:-,",-,. r-'•,. —,--Z -! ,..„,;_;:' ,,- —.- .'• f 1,•': ----— c I ' , k -- ,,,;5'---- 1; 4-& ; \ 1 FY 2026 Safer dornenuruties Grant Program . ...:„1..,t t_,•,, t .„ • .4:.::47:::-::4 4 • ..i $. ; i ;4' !k _ '13 el Funding.Opportunity #551159 ...r-vt ,... - ttt• ./ . .:::; , •,... •,,,, t - , :.„.,- r.,,,•„,--,„--;•,, • •,.,•_........___- t __________ t., . . .. ,, J . „ - ...„--,,, . . ,•• *.t. ,...4 ", ,4,- ,..„. • t„.. . ,• .,„,•?, ,- , , , ,. z.tt.ty t„.. . 1 : V t!? g-t-Ltt , ..„._ t „. 1/ it,.....t,, it •ttt•‘„ -Virginia Department of Criminal Justice Services (DCJS) 1100 Bank Street, 12th Floor Richmond, Virginia 23219 Grant Special Conditions, Reporting Requirements and Project Due Date Acceptance of this grant award by the grantee constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Statement of Grant Award/Acceptance, the grantee agrees to: • use the grant funds to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by DCJS; • comply with all relevant sections of the Code of Virginia; • adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; and, • comply with all terms, conditions and assurances either attached to this award or submitted with the grant application. 1. Performance and obligation periods Grant funds, including local match, may be expended and/or obligated during the grant award period of performance. Grantees may only charge to the award allowable costs incurred during this grant award period. All properly incurred obligations must be liquidated no later than 45 days after the end of the award period. No new obligations may be made during the liquidation period. The grantee agrees to submit a final financial report and return all received and unexpended grant funds to DCJS within 45 days of the end of the grant award period. 2. Financial management systems All grantees are required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. They must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. Grantees must properly track the use of award funds and maintain adequate supporting documentation including maintaining proper documentation for all paid grant and match staff and volunteer time reported. 3. Access to grant records The grantee must authorize DCJS and the Virginia Auditor of Public Accounts (APA) access to, and the right to examine, all records, books, papers, or documents related to this grant. 2 DCJS Safer Communities Grant Program Special Conditions 06/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 4. Documentation requirements The grantee agrees to, upon request, promptly provide financial or programmatic-related documentation related to this award, including documentation of expenditures and achievements. 5. Additional monitoring requirements The grantee understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring. 6. Record retention and access Records pertinent to the award must be retained for a period of three (3) years from the date of submission of the final expenditure report. Grantees must provide access, including performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records. 7. Non-Supplanting requirement State appropriations are typically allocated for specific purposes. Therefore, funds made available through this award will not be used to replace State or local funds that would, in the absence of this grant, be made available for the same purposes. Please contact the Grant Monitor for questions or concerns regarding this condition. 8. Travel policy Grantees may follow their own established travel rates if they have an established travel policy. DCJS reserves the right to determine the reasonableness of an organization's travel policy. If the grantee does not have an established policy, then they must adhere to State travel policy. DCJS allows reimbursement for actual reasonable expenses and meals according to per diem. Please refer to the following IRS website for the most current mileage rate: https://www.irs.gov/tax-professionals/standard-mileage-rates. Transportation costs for air and rail must be at coach rates. 9. Project initiation Within 60 days of the starting date of the grant, the grantee must initiate the project funded. If not, the grantee must report to DCJS, in writing, the steps taken to initiate the project, the reasons for the delay, and the expected starting date. If the project is not operational within 90 days of the start date, the grantee must obtain approval in writing from DCJS for a new implementation date or DCJS may cancel and terminate the project and redistribute the funds. 3 DCJS Safer Communities Grant Program Special Conditions 06/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 10. Contract amendments Contract/budget amendments must be submitted for review via the On-line Grants Management System (OGMS). These contract amendments include, but are not limited to, the following: • Budget Amendment— Revision • Budget Amendment— In Line Adjustment • Change in Primary Contact/Additional Grantee Contacts • Change in Grant Funded Staff • Change in Authorized Official • Change in Award Sponsorship • Project Scope of Work Revision • Reporting Extension Check with your grant monitor for details regarding submitting contract amendments via OGMS. No amendment to the approved budget may be made without the prior approval of DCJS. No more than two (2) budget amendments will be permitted during the grant period. Budget Revision —Amendment requests, along with accompanying narrative, are to be submitted using the On-line Grants Management System (OGMS). The submission deadline for budget amendments is 45 days prior to the end of the grant period. The submission deadline for in-line adjustments is no more than two weeks prior to the end of the award period. Changes in grant funded staff and authorized officials must be submitted on the Program Update Form, signed by the project administrator or designee and attached to the contract amendment request in OGMS within 30 days of the change occurring. The Program Update Form can be accessed here: https://www.dcis.virginia.gov/content/program-update-form 11. Financial audits The grantee agrees to forward, to DCJS or to the Auditor of Public Accounts, a copy of the grantee's scheduled financial statement audit for the fiscal year that covers the grant award period. 12. Project income Any funds generated as a direct result of DCJS grant-funded projects are deemed project income. Project income must be reported to DCJS. Examples of project income might include service fees; client fees; usage or rental fees; sales of materials; and income received from sale of seized and forfeited assets (cash, personal or real property included). Project income may only be used for allowable program costs and must be spent prior to draw downs. Project income should be reported quarterly by completing the Financial Report in OGMS. 4 DCJS Safer Communities Grant Program Special Conditions 06/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 13. Required reports The grantee agrees to submit, on or before scheduled due dates, such reports as required by DCJS. This includes filing required reports using the-On-line Grants Management Information System (OGMS). Failure to submit reports by the deadline dates may result in delay for reimbursement requests and/or cancellation of the award. Supporting documentation must be maintained onsite and made available to DCJS upon request. For more information on the required performance metrics, refer to the applicable grant program guidelines. 14. Delegation of responsibility Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. 15. Procurement All purchases for goods and services must comply with local established written procurement policies. If a grantee does not have an established written policy, then they must adhere to the Virginia Public Procurement Act: https://dqs.virginia.gov/procurement/policy-consulting--review/policy/. Procurement transactions, whether negotiated,or advertised and without regard to dollar value, shall be conducted in a manner to provide maximum open and free competition. Any exemption to this regulation requires the prior approval of DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to DCJS. 16. Nondiscrimination under state grants and programs No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or status as a veteran under any program.or activity receiving state financial assistance or under any program or activity conducted by or on behalf of any state agency. The formal grant awards that DCJS enters into with all grantees, require compliance with all applicable federal, state, and local laws, regulations, executive orders, and ordinances related to expenditure of the grant money and the activities financed with the grant money. 5 DCJS Safer Communities Grant Program Special Conditions 06/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 17. Program Guidelines The grantee agrees to comply with the applicable Grant Program Guidelines and Attachments. 18. Personnel Cost Grant funds may only be used for personnel costs and related benefits for individuals employed on the grant project. Payroll records must specify the grant program and funding sources, with clear identification by cost center or code. Charges for salaries, wages, and fringe benefits must accurately reflect the actual work performed by grant-funded staff during the project period. If a pay period extends beyond the project end date, you do not need to split the costs as long as the subrecipient is receiving a.continuation grant However, costs for salaries, benefits, or other related expenses cannot be charged to the grant after an individual leaves the grant program or outside the grant period. 19. Suspension or Termination of Funding DCJS may suspend (in whole or in part)or terminate funding, or impose another sanction on a grantee,for any of the following: 1. Failure to adhere to the standard terms and conditions or special conditions. 2. Failure to implement the project within 90 days of the start of the award period. 3. Implementing substantial program changes to the extent that the project is no longer aligned with the purpose of the funding. 4. Failure to submit reports (programmatic and/or financial) in a timely manner. 5. Failure to meet service objectives in the previous award period of performance. 6. Filing a false certification in this application or other report or document. 20. Subrecipients may not use these grant funds to: 1. Cover indirect costs. 2. Purchase equipment unless it is a necessary part of, and incidental to, an approved project. 3. Supplant or replace, in whole or in part, federal, state, or local funds already supporting current program services. 4. Cover capital construction, renovation, or remodeling costs. 5. Pay for personal entertainment, personal calls, or alcohol. 7. Pay for lobbying. 21. Duplicative funding If the subrecipient currently has other active awards of federal funds, or if the subrecipient receives any other award of federal funds during the period of performance for this award, the subrecipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the subrecipient must promptly notify DCJS in writing of the potential duplication, and, if so, requested by DCJS, must seek a budget-modification or change- of-project-scope to eliminate any inappropriate duplication of funding. 6 DCJS Safer Communities Grant Program Special Conditions 06/2025 Grant Special Conditions, Reporting Requirements and Project Due Date 22. Remedies for non-compliance of award requirements Failure to comply with any one or more of these award requirements --.whether a condition set out in full above, a condition incorporated by reference below, or a certification or assurance related to conduct during the award period -- may result in the Department of Criminal Justice Services (DCJS) taking appropriate action with respect to the subrecipient and the award. Among other things, DCJS may withhold award funds, disallow costs, or suspend or terminate the award. 23. Employment Eligibility Verification The subrecipient is required to properly verify the identity and employment eligibility of all individuals that will be funded (in whole or in part)with these award funds. For the purpose of satisfying the requirement of this condition a subrecipient must use Form 1-9 Employment Eligibility Verification process,more information can be found at https://www.uscis.govfi-9 . As part of the recordkeepingfor the award, the subrecipient must maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements. Any questions about these conditions please contact your grant monitor. 24. Reporting potential fraud, waste, abuse and similar misconduct The subrecipient must notify the DCJS Grant Monitor of any suspected fraud, waste, abuse, or misconduct involving or relating to funds under this award. 25. Additional "Action Item" encumbrances Any additional "action item" encumbrances related to your award will be listed online on the DCJS On-Line Grant Management System (OGMS) website under the menu item Grants > Encumbrances. The grantee must address these items before DCJS staff can approve a claim marked as "Submitted" and disburse funds. If an encumbrance is placed on a grant while claims are in "Awaiting Payment, Correcting, Editing or Submitted" status,the claims will be voided or withdrawn by DCJS staff. The subrecipient may resubmit claims that were withdrawn or voided once the encumbrance is resolved. Unless otherwise stated, these encumbrances must be met by the stated deadline in OGMS. If they remain unmet after this date, then the grantee must report to the DCJS, by letter, the steps taken to achieve compliance, the reasons for non-compliance, and the expected date of compliance. DCJS may terminate grant funding based upon unexplained or unreasonable failure to substantially comply with encumbrances within reasonable specified time frames. 7 DCJS Safer Communities Grant Program Special Conditions 06/2025 Grant Special Conditions, Reporting Requirements and Project Due Date REPORTING REQUIREMENTS AND PROJECTED DUE DATES Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 FY 2.026 Safer Communities Grant Program Funding Opportunity# 551159 REPORTING REQUIREMENTS By accepting the accompanying grant award, you are agreeing to submit online quarterly financial, reports and one annual programmatic narrative report for this grant throughout the grant period, as well as any required final reports to close the grant. No eligible current recipient of funding will be considered for continuation funding if, as of the continuation application due date, any of the required financial and progress reports for the current grant are more than 30 days overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this provision. To submit reports, requests, and to view your grant award, refer to the On-line Grants Management System (OGMS) at our website: https://oqms.dcis.virqinia.qov/. In order to use this web-based system, if you have not previously done so, you must register in OGMS. • FINANCIAL REPORTS & REIMBURSEMENTS (Claims)— OGMS Detail of Expenditure/ Reimbursement forms are due within 15 days after the end of each calendar quarter. Claim reports are due even if no expenditures occurred during the quarter. If the due date falls on a weekend or non-business day, the report is due on the next business day. For financial questions, contact Joseph Thompson at (804) 225-2782 or via email at Joseph.thompson(a�dcis.virginia.gov. • PROGRESS (Status) REPORTS for most grant programs are due within 30 days after the end of each calendar quarter and must be approved by your DCJS Grant Monitor. For status report questions, contact your assigned Grant Monitor. • BUDGET(Contract) AMENDMENTS may be submitted for consideration through OGMS. Please refer to "#10. Contract amendments", above. Please review your Special Conditions carefully to determine the requirements and procedures for amending budgets. For contract amendment questions, contact your assigned Grant Monitor. • GRANT CLOSEOUT: The subrecipient has up to 45 days from the end of the award period to liquidate any unpaid obligations and submit a final financial report. The liquidation period exists to allow projects time to receive final 8 DCJS Safer Communities Grant Program Special Conditions 06/2025 Grant Special Conditions, Reporting Requirements and Project Due Date invoices and make final payments -- no new obligations may be incurred during this period. Unclaimed funds will have the potential to be reappropriated by DCJS, 60 days from the end of the award period. The closeout financial reconciliations process can begin after the last claim is marked as `Final Request—YES', even if the project end date has not arrived. Once the claims have been reconciled, any unexpended funds will be de-obligated from the award amount and subrecipient access to funds may not be available. Closeout questions should be directed to Joseph Thompson at(804) 225=2782 or via email at Joseph.thompsonCo�dcis.virginia.gov. PROGRAMMATIC AND FINANCIAL REPORTING SCHEDULE Calendar Quarter Entling ;Dates Report Due:Dates e 9/30/2025 10/15/2025 12/31/2025 1/15/2026 3/31/2026 4/15/2026 6/30/2026 7/15/2026 Final Financial 8/15/2026 Report (Claim) For technical assistance regarding OGMS, please e-mail: ogmssupportdcjs.virginia.qov. For grant related questions or requests, please contact your assigned DCJS Grant Monitor. 9 DCJS Safer Communities Grant Program Special Conditions 06/2025 -Budget. .Federal Funds. '. State j Special Funds- ; Total:: Cate.orieS° °.- Funds. . .. Personnel° ° ,_ , ryw, $9071938 7- $907,958 Consultant _, .: $195,000 . $195,000 Travel. , 1. $0 $0 •Subsistence ;. $83,473 °$83,473 j a '- $1,055,92 $1 055;927: Su ties/Other ° y_..° '� ' $701,662 ° $701,662 Indirect Cost F. $0; $0. Total a �$2,944,000 $2,9-44,000: Personnel: 10 positions plus the Teen Apprenticeship positions. This amount includes benefits. Consultant: This amount includes any consultants that we will hire to perform services under the terms of this grant. Subsistence: This includes all travel expenses associated with training. Equipment: This includes a roof, five (5)technology contracts for our forensic division of the Police Department, and additional funding for the Real Time Crime Center to continue making improvements. Supplies/Other: This category includes all expenses related to our program activities. Funding in this category supports RESET, the Youth & Gang Prevention and Intervention Unit, Parks & Recreation, Libraries, Teen Apprenticeship, the Police Department's Community Response Bureau, and various smaller items. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 4th day of August 2025. No. 43244-080425. A RESOLUTION accepting the proposal of Atlantic Union Bank to issue Bond Anticipation Notes (BANs) for a drawdown line of credit in an amount not-to-exceed $25,000,000 to fund various deferred maintenance capital improvement projects of the City of Roanoke ("City"); authorizing the City Manager, or designee, to execute the necessary documents to accept such proposal,upon certain terms and conditions. WHEREAS, the City's financial advisors, Davenport, LLP (Davenport), issued a Request for Proposals (RFP) on June 18, 2025, seeking a financial institution to issue BANS to provide the City with a drawdown line of credit in a not-to exceed amount of$25,000,000 to fund various deferred maintenance capital improvement projects, pursuant to agreement between the City and Davenport. WHEREAS, after a public hearing was held on. July 21, 2025, after being properly advertised and scheduled pursuant to Section 15.2-2606, Code of Virginia, City Council authorized:the issuance of BANS to provide the City a not-to exceed amount of$25,000,000 to fund such deferred maintenance capital improvement projects; WHEREAS, nine financial entities submitted proposals in response to the RFP issued by Davenport, including Atlantic Union Bank; and WHEREAS, after reviewing such proposals, Davenport recommends that the City accept the proposal of Atlantic Union Bank. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The proposal of Atlantic Union Bank, to issue BANs in a not-to-exceed amount of $25,000,000 for a drawdown line of credit to fund various deferred capital maintenance projects, as further stated in the City Manager's Report dated August 4, 2025, and the attachments to such report, is hereby accepted. 2. The City Manager, or designee, is hereby authorized to execute the necessary documents required to accept the aforementioned proposal of Atlantic Union Bank, upon form approved by the City Attorney. ATTEST: City Clerk. _j�- 4 City Manager's Report 1011040 NNW Submitted by: Margaret Lindsey, Director Department of Finance ROAN O KE August 4, 2025 Title: Approval of the recommended financial entity for Line of Credit debt facility for deferred maintenance capital projects. Background: As presented first to City of Roanoke Council in March, 2025, the City's financial advisors, Davenport, LLP presented a scope of work and funding source to address deferred maintenance projects primarily elevators, electrical arrays, HVAC and boilers that are long past end of life and in need of significant replacements or upgrades. Council took action as part of the annual fiscal year 2026 budget adoption in May, 2025 to increase by 1% the prepared food and beverage tax, a portion (1/2%) of which will be a dedicated revenue source for this scope of work. Just prior to the public hearing on July 21, 2025, Davenport representative, Mr. David Rose, presented a recap of this program of work and recommended to Council accepting the proposal of Atlantic Union Bank with its proposed terms as presented. Considerations: The line of credit offered in Atlantic Union's proposal will be in the amount not to exceed $25 million. It is to be drawdown only as needed to reimburse the City for project costs noted in the four areas of greatest priority noted above. The line of credit stated interest rate is 3.952%, tax-exempt (locked in) for the five-year life of the credit facility. Atlantic Union Bank's proposal allows for prepayment in whole of in part at anytime without penalty. Recommended Action: Accept Atlantic Union's proposal with terms as noted, subject to any additional provisions by bond counsel (who has reviewed prior to this request of Council). Valmarie Turner, City Manager DAVENPORT :& COMPANY City of Roanoke, Virginia Deferred City Capital..Maintenance - Bank RFP Results Aggil ...al& ROANOKE. July 21, 2025 Member NYSE(FINRA I SIPC i Background ..distrumw. ROANOKE U. Davenport & Company LLC .("Davenport"), in our capacity as the City's independent Financial Advisor, was tasked with soliciting banking proposal for the deferred City capital maintenance projects. • ® The Fiscal Year 2026 Budget provided for a 1% dedicated meals tax increase, which half is ear-marked .for deferred capital maintenance. City Council has planned for the 1% meals tax increase to sunset (Le., to be removed) after two (2) Fiscal Years. • Davenport provided a Capital Funding Strategy at the March 3rd City Council meeting that outlined how to approach the backlog of needs which are roughly $20-25.million over the next 5-7 years. Details of the strategy are presented on the following.page. • • On the subsequent pages, we have provided results of a successful Request-for-Proposal solicitation process for the City's Deferred City Capital Maintenance Projects. DAVENPORT&COMPANY July 21.2025: .City of Roanoke.Virginia 1 Deferred City Capital Maintenance Funding Strategy1 ROANOKE ■ Establish a 3-5 Year Drawdown Line of Credit and/or Bond Anticipation Note in an amount up to $25 million. • This funding strategy uses a new stream of revenues, and thus, does not take away any general fund dollars for the existing CIP, which is funded via the previously outlined Multi-Year Capital Funding Strategy dated February 5, 2024. ▪ Via-this funding strategy, a separate capital/debt reserve fund would be established to be specifically utilized for deferred City capital maintenance. ■ The following assumptions were taken into consideration: 1. The City receives additional annual recurring meals tax revenue in the amount of $2.02 million, which grows at 3% year-over-year. 2. Understanding that large maintenance needs take time and not all of them can be done at once, Davenport has assumed that in Fiscal Year 2026, $2.5 million is assumed to be spent on capital maintenance and beginning in Fiscal Year 2027, $5.5 million is assumed to be spent per year until Fiscal Year 2030. 3. The City uses the Drawdown Line of Credit in years 1-5 to fund immediate deferred maintenance needs. 4. A conservative estimate for interest earnings o.n the capital/debt reserve fund of 3% is assumed. DAVENPORT&COMPANY July 21,2025 City of Roanoke.Virginia 2 S d i i ! 3 B t V RFP Results. ...w low ROANOKE ■ The City received nine:(9) proposals from banking institutions to finance up to $25 million for the General.Obligation Bond Anticipation Note, Series 2025A ("2025A Note"). • The nine (9) banks that provided proposals were, in alphabetical order: - Atlantic Union Bank; - First Citizens Bank; - Huntington Bank; - J.P. Morgan; Pinnacle Financial Partners; - TD Bank; - Truist; - Webster Bank; and, - Wells Fargo. ■ The response(s) in terms of number of banking institutions and rates/terms exceeded our expectations. DAVENPORT&COMPANY July 21.2025. City of Roanoke.Virginia. 4 VV00. Recommendation .& Additional Considerations 1 ROANOKE Recommendation ® Davenport recommends the City consider moving forward with Atlantic Union Bank's proposal. The rationale is as follows: 1. Favorable Interest Rates. > Atlantic Union Bank's 3.952% Tax-Exempt 5-year interest rate is well below the planning interest rate used (i.e. 5.00%). . 2. Fixed Interest Rates Lock-in an interest rate that is fixed throughout the 5-year period of the financing. 3. Prepayment 'Atlantic Union .Bank's proposal:allows for prepayment,:in.whole:or in part,'at anytime without penalty. 4. Other Considerations • Atlantic Union Bank's proposal provides the City with the flexibility to choose where and when loan proceeds will be drawn. (i.e., the approach recommended is a "Drawdown" Bond Anticipation Note - Line of Credit.) Additional-Considerations 1. Credit Approval e Atlantic Union Bank's proposal•is subject final.credit approval and the•negotiation of mutually acceptable ' documentation. DAVENPORT&COMPANY July 21,2025 City of Roanoke.Virginia __ S r r lirrmw.A* -,71 Municipal Advisor Disclaimer ROANOKE The U.S.Securities and Exchange Commission(the"SEC")has clarified that a broker,dealeror municipal securities engaging in Company LLC("Davenport") register dcipal advisory aasivi atmunicipal adv'ioutside sorowpe th the SEC.of riAs a ting a particular issuance of municipal securities should-be subject to municipal advisor registration.Davenport& l entity or rson. An ligated person is an entity. er .entity, Sikh as a not or profit registered municipal advisor Davenport may provide advice to a muanp to ssue obligated pal securitiesbon its behalf and for which•ithwillip provide support'I If and when an issuer engagesengages Davenport tpro,has commencedladvisory an applicationcons or negotiationrvies with entity Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities; Davenport is obligated to evidence such a financial advisory relationship with a written agreement. erest of a entity-witheut When acting as a registered municipal is as a Davenport inves is a tor n add advisor.when advuciary-required by ising anal law o act in the best ob gated personator when ac ng-amunicipal an underwriter, though tiard n its t is required to own-financial deal fairly with er such Davenport'is not a fiduciary when it acts as a registers Persons, n material-- or iesewas c prepared y public.otherwise or other non-research esviws personnel are the authorr'rt.'s and's material was:not may differ from those of the Davenport fixed incom,by a research-analyst,e orhough it may refer to-a research department or othersrt research in the firm. analyst or research report. Unless otherwise indicated,these views(ifany) Davenport may perform.or seek-to perform financial advisory services for the issuers of the securities and instruments mentioned herein. Any• such offer Thi l y would- materiale. has been prep nos ecr information th d Completed its own independentinvestigaY on of the securities,of any-offer to buy or instruments security/instrument orrtransacti ns andicipate'in eceived ell informationy it required to make its own investment ve made o ecsfterion.ai cluding, e p Pa on own h decision,including,g,whereeapplicable,a review of fr This gmaterial is based on public informdum ation as of the-specified date,such security or tand hat information may be state thereafter.uld tain We have nolob!obligation to not-contained herein and to which chang participantsMake are referred. tell you ion-onnformatiorr herein may change. We d no Recipients-are entation or requirednto comply with any legal or contractual'rest restrictions material. onDavenport their purchase, holding,obligation sale, exercise of rights publish or information on the securities/instruments mentioned herein. Re p • performance of obligations under any securities/instruments transaction. - Thesecurities/instruments tria in this material may not be suitable for financial ision ba dn tis matdria. Tnis maeal atis nof pr eiro lytai nvestment advice or oferr tax,regulatry.accounting-or legal adv ce. -P for to enter ng into any proposed ta transaction, recipients should'determine, in consultation with their-own heir wn investment, legal.-tax, reguamate alas only aaccounting singie factor or inmak rig ane economic investment decision risks and merits. al,well as the legal, tax. regulatory and accounting characteristics and consequences,of the transaction. You should consider this the-value of and income from investments and the-cost of borrowing may vary because of changes-in'inte netime ,imireign exchange.ont a ees ise fault optionsate orprepayment opt ere t rates, securities/instruments prices, market indexes, operational'or financial'conditions or-companies or other factors. There-maynot be realized. Actualecuevents may differn transactions. Past performance is not necessarily a guide to future.performance and estimates of future performance are based on assumptions that may. oor those assumedand changes tos any assumptions may h mob,have a material modeling purposesro-ofons or simplify the presentation and/or calculation of any projections or estimates,revents-not taken into.account May occur and•maY rand Davenport does not projectionspres or thaestimates.- y sin t may t avect beenal future made not represent that any such assumptions will reflect actual mated herein. This material)may not be sold oraedistributedat witho'mated returns or projections will be ui the prior written consent of Davenport. or that actual returns or performance results will not materially differ from those Member NYSE I FINRAI SIPC One James Center,901 East:Cary Street,Richmond,VA 23221 01.01.25 HP 1 KL I DR - DAVENPOA'i'&COMPANY City of Roanoke,Virginia 7 July 21,2025 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August 2025. No. 43245-080425. A RESOLUTION solely for the purposes of Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") and Section 15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), approving the issuance of an amount not to exceed $40,000,000 in revenue bonds to be issued by the Economic Development Authority of the City of Roanoke, Virginia (the "Authority") for the benefit of Virginia Lutheran Homes, Inc. (the "Organization"), a Virginia nonstock corporation and providing for an effective date. WHEREAS, the Authority has considered the application of the Organization requesting the issuance of the Authority's revenue bonds in an amount not to exceed $40,000,000 (the "Bonds")to be issued in one or more series at one time or from time to time and loan the proceeds of the Bonds to the Organization to finance and refinance the following project: (1) The acquisition, construction, developing and equipping of (a) an independent living unit expansion project, which is expected to include approximately two, three-story buildings, and which is expected to include, without limitation, independent living units, community space, fitness and wellness space, and parking facilities; (b) a community and dining expansion project, which is expected to include a renovation and expansion of the existing main dining room, new private dining spaces, outdoor patio or other outdoor dining space, courtyard space, and a renovation and expansion of an auditorium or other multi-purpose space; (c) the construction, renovation and equipping of some or all of the Borrower's existing facilities to repurpose those facilities in connection with the project(all of(a)-(c) is expected to be located on the Campus); and (2) The financing of, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,working capital, routine capital expenditures at Brandon Oaks and other related costs (collectively (1) and (2), the "Plan of Finance"). WHEREAS, following notice given as required by Section 147(f) of the Code and Section 15.2-4906 of the Act, the Authority held a public hearing on July 16, 2025, regarding the Plan of Finance and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2- 4906 of the Act; WHEREAS, Section 147(f) of the Code provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed and refinanced with the proceeds of private activity bonds is located must approve the issuance of the bonds and Section 15.2-4906 of the Act, sets forth the procedure for such approval; WHEREAS,the Authority issues its bonds on behalf of the City of Roanoke,Virginia(the "City"), and the facilities to be financed and refinanced with the proceeds of the Bonds are located in the City and the City Council of the City (the "Council"), constitutes the highest elected governmental unit of the City; WHEREAS, in accordance with Section 15.2-4906 of the Act, the Authority has recommended that the Council approve the Plan of Finance and the issuance of the Bonds, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds and a certificate of the public hearing have been filed with the Council. 2 THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Subject to paragraph (2) below, the Council hereby approves the issuance of the Bonds,in an aggregate principal amount up to $40,000,000,by the Authority for the benefit of the Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the Plan of Finance. 2. The approval of the issuance of the Bonds by the Council does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance or the Organization,the economic viability of the facilities to be financed and refinanced as a part of the Plan of Finance, or any other matters relating to the Bonds, the facilities to be financed and refinanced with the proceeds of the Bonds, or the Plan of Finance. The Bonds shall not constitute a debt, liability or obligation of the City. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the Authority and the City. The Bonds shall provide that neither the Commonwealth of Virginia, nor any political subdivision thereof, including the City and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and moneys pledged therefor by the Organization. 3. This resolution shall take effect immediately upon its adoption. ATTEST: City Clerk. 3 s ilman thomas & battle Michael W.S.Lockaby 540-512-1824 mlockaby@spilmanlaw.com July 24, 2025 BY HAND DELIVERY Susie McCoy,Clerk City of Roanoke 215 Church Avenue, Suite 456 Roanoke,Virginia 24011 Re: Economic Development Authority of the City of Roanoke,Virginia Approval of Proposed Revenue Bond Financing for Virginia Lutheran Homes Dear Ms.McCoy: Enclosed is TEFRA package for the above-referenced matter which includes a form of approval resolution for the City Council to consider. Please place this matter on the City Council's August 4, 2025, agenda for consideration and approval. Thank you for your assistance and please contact me with any questions. Sincerely, Michael W.S.Lock.by MWL:wmj Enclosures 030790.03/22106624 Spilman Thomas& Battle, PLLC 310 First Street,Suite 1100 I PO Box 90 I Roanoke,VA 24002-0090 I P 540.512.1800 F 540.342.4480 West Virginia North Carolina I Pennsylvania I Virginia I Florida I spilmanlaw.com July 16, 2025 City Council of the City of Roanoke, Virginia 215 Church Ave Roanoke, Virginia 24011 Economic Development Authority of the City of Roanoke, Virginia Approval of Proposed Revenue Bond Financing for Virginia Lutheran Homes,Inc. Virginia Lutheran Homes, Inc. (the "Organization"), a Virginia nonstock corporation, whose principal place of business is 3804 Brandon Avenue, Suite 2440,Roanoke,Virginia 24018, has requested that the Economic Development Authority of the City of Roanoke, Virginia (the "Authority") issue up to $40,000,000 of the Authority's revenue bonds, in one or more series at one time or from time to time (the "Bonds"), and for the Authority to loan the proceeds of the Bonds to the Organization to finance and refinance the following project: (1) The acquisition, construction, developing and equipping of (a) an independent living unit expansion project, which is expected to include approximately two, three-story buildings, and which is expected to include, without limitation, independent living units, community space, fitness and wellness space, and parking facilities, and (b) a community and dining expansion project, which is expected to include a renovation and expansion of the existing main dining room, new private dining spaces, outdoor patio or other outdoor dining space, courtyard space, and a renovation and expansion of an auditorium or other multi-purpose space, and (c) the construction, renovation and equipping of some or all of the Borrower's existing facilities to repurpose those facilities in connection with the project(all of(a)-(c) is expected to be located on the Campus); and (2) the financing of, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,working capital, routine capital expenditures at Brandon Oaks and other related costs (collectively (1) and (2), the "Plan of Finance"). As set forth in the resolution of the Authority attached hereto (the "Resolution"), the Authority has provided approval of the Bonds. The Authority has conducted a public hearing on the Plan of Finance and has recommended that you approve the Plan of Finance and the issuance of the Bonds by the Authority as required by Section 147(f)of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"). Attached hereto is (1) a certificate evidencing (A) the conduct of the public hearing, and (B) the resolution adopted by the Authority regarding the Plan of Finance and (2) the form of resolution suggested to evidence your approval. 206979763.2 4‘t/ime(iL .A/V16V Secretary, Economic Development Authority of the City of Roanoke,Virginia 2 CERTIFICATE The undersigned Secretary of the Economic Development Authority of the City of Roanoke, Virginia(the "Authority"), hereby certifies as follows: 1. A meeting of the Authority was duly called and held on Wednesday,July 16,2025, at 8:00 a.m. before the Authority, in the Board Meeting Room, City of Roanoke Economic Development Office, 117 Church Avenue, S.W., Roanoke, Virginia 24011, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing on the application of Virginia Lutheran Homes,Inc., a Virginia nonstock corporation organized under the laws of the Commonwealth of Virginia, and that a notice of the hearing was published not less than seven days before the meeting date in a newspaper having general circulation in the City of Roanoke, Virginia(the "Notice"). A copy of the Notice has been filed with the minutes of the Authority and is attached as Exhibit A. 3. A summary of the statements made at the public hearing is attached as Exhibit B. 4. Attached as Exhibit C is a true, correct and complete copy of the inducement resolution (the "Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on this date. WITNESS my hand and the seal of the Authority, as of July 16, 2025. CJ6-141V-111-CglAMCD Secretary, Economic Development Authority of the City of Roanoke, Virginia [SEAL] Exhibits: { Or • v A- Copy of Certified Notice � '' '` `" ' ? c L(- ' B - Summary of Statements r;� C -Inducement Resolution _ ` '•• �_ o EXHIBIT A NOTICE OF PUBLIC HEARING (See Attached) THE ROANOKE Tams • See Proof on Next Page AFFIDAVIT OF PUBLICATION State of Florida, County of Orange,ss: Edmar Corachia,being first duly sworn,deposes and says:That (s)he is a duly authorized signatory of Column Software, PBC,duly authorized agent of The Roanoke Times,a newspaper printed and published in the City of Roanoke,County of Roanoke, State of Virginia, and that this affidavit is Page 1 of 2 with the full text of the sworn-to notice set forth on the pages that follow,and the hereto attached: • PUBLICATION DATES: Jul.9,2025 NOTICE ID: 2YbWZUXIgzh6Fkiloaxu PUBLISHER ID: COL-1001532 NOTICE NAME:VLH 2025-Roanoke Times(7-9-2025) Publication Fee: 845.09 • Ad Size: 2 X 76 L Category: General Legal Notice Under penalty of perjury, I,the undersigned affiant swear or affirm that the statements above are true and accurate to the best of my knowledge and belief. �dwt it GDYAchttl (signed) •cPa..-Nie PAMELA BAEZ 2 IAA •� Notary Public.State of Florida VERIFICATION =•' • A; I I I I I I :Q_ Commission#HH 135700 State of Florida `Qaae� Expires on October14.2025 County of Orange 0r�// nF�O��\ Subscribed in my presence and sworn to before me on this:07/10/2025 44K Notary Public Notarized remotely online using communication technology via Proof. VLH 2025 - Roanoke Times (7-9-2025) - Page 1 of 2 NOTICE OF PUBLIC HEARING TO BEHELD BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE,VIRGINIA, FOR THE BENEFIT OF VIRGINIA LUTHERAN HOMES, INC. Notice is hereby given that the Economic Development Authority of the City of Roanoke,-Virginia(the°Authority„whose address is 117 Church Avenue,S.W. Roanoke Virginia:24011,will hold a public hear ing.on the request of Virginia Lutheran Homes,Inc,(the"Borrower°),a Virginia nonstock corporation,-whose address is 3804 Brandon Avenue, Suite 2440,Roanoke,Virginia 24018,for the issuance by the Authority of up to S40,000,000 of revenue bonds(the'Bonds"),in one ormore series from time to time.The Borrower owns and operates,among other things,a continuing care retirement community.known as Brandon Oaks with a campus located in and around 3804 Brandon-Avenue SW.in the City of Roanoke,Virginia,and 3837 Brandon'Avenue SW in the City of Roanoke,Virginia(collectively,the°Campus"). The Authoriry will loan the proceeds of the Bonds to the Borrower to finance and refinance the following project: (1) `The acquisition,construction,developing and equipping of(a) an independent,living unit expansion-project,which Is expected to in- clude approximately two,three-story buildings,and which is expected to include,without limitation,independent living units,community space, fitness and wellness space,--and parking facilities,and(b)a community and dining expansion project,which is expected to include a renovation and expansion of the existing Main.dining room,new private dining spaces,outdoor patio or other outdoor dining space,courtyard space, and a renovation and expansion of an auditorium or other multi-purpose space,and(c)the construction,renovation and equipping of some or all of the Borrower's existing facilities to repurpose those facilities in connection with the project(all of(a)-(c)is expected to be located on the Campus);and • (2) the-financing of,if and as needed,capitalized interest on the Bonds,a debt service reserve fund for the Bonds,.costs of issuance related to the-issuance of the Bonds,'working capital,routine capital ex- penditures at Brandon Oaks and other related costs(collectively(1)and (2),the Plan of Finance°). -The-Bonds Will not constitute a debt or pledge of the faith and credit of the Commonwealth of Virginia"(the°Commonwealth°)or any political subdivision thereof including the Authority and the City of Roanoke,Vir- ginia. Neither the Commonwealth nor any political subdivision thereof, including the Authority and the City of Roanoke,Virginia,shall be obligat- edto paythe Bonds,or interest thereon,orthe costs incident thereto, except from the revenues;and monies-received from the Borrower-and pledged therefor,and neither the faith and credit nor the taxing power of the Commonwealth nor any-political subdivision thereof,including the Authority-and the City of Roanoke;Virginia,will be pledged to the pay- ment of the principal of or interest on such Bonds or other costs incident Thereto. The public hearing;which may be continued or adjourned,will be held on Wednesday,.July 16,2025 at 8:00 a.m.,before the Authority,in the Board Meeting.Room,City of Roanoke Economic Development Office, 117 Church Avenue,S.W.,Roanoke,Virginia 24011.-The results of the public hearing will be forwarded to the City Council of the City of Ro- anoke,Virginia,which will be asked to give its limited approval of the issuance of the Bonds a"s required by-the internal Revenue Code and the Code of Virginia of 1950,as amended.Any person interested in the issuance of the Bonds or The location or nature of the Plan of Finance may appear at the hearing and present his or her views. The Economic Development Authority of the City of Roanoke,Virginia is committed to compliance with the Americanswith Disabilities Act. If you wish to havea reasonable accommodation to participate in this public hearing,please contact Alicia-Cundiff at(540)853-5405 at least two business days in advance of the meeting to arrange an accommo- dation. ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA COL-1091532 • • VLH 2025 - Roanoke Times (7-9-2025) - Page 2 of 2 EXHIBIT B SUMMARY OF STATEMENTS Representatives of Virginia Lutheran Homes, Inc. and McGuireWoods LLP appeared before the Authority to describe the project and the proposed bond issue. No one appeared in opposition to the proposed bond issue. EXHIBIT C APPROVING RESOLUTION (See Attached) RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA, PROVIDING APPROVAL OF THE ISSUANCE OF UP TO $40,000,000 OF REVENUE BONDS FOR THE BENEFIT OF VIRGINIA LUTHERAN HOMES,INC. WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the "Authority"), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended(the "Act"),to issue its revenue bonds to finance and refinance the construction and equipping of facilities for the residence or care of the aged to protect and promote the health and welfare of the inhabitants of the Commonwealth of Virginia (the "Commonwealth"); and WHEREAS, the Authority has received a request from Virginia Lutheran Homes, Inc., a Virginia nonstock corporation(the "Organization"),whose address is 3 807 Brandon Avenue,Suite 2440, Roanoke, Virginia 24018 to issue its revenue bonds (the "Bonds"), in one or more series at one time or from time to time, to provide funds to the Organization to finance and refinance the following projects: (1) The acquisition, construction, developing and equipping of (a) an independent living unit expansion project, which is expected to include approximately two, three-story buildings, and which is expected to include, without limitation, independent living units, community space, fitness and wellness space, and parking facilities, and (b) a community and dining expansion project, which is expected to include a renovation and expansion of the existing main dining room, new private dining spaces, outdoor patio or other outdoor dining space, courtyard space, and a renovation and expansion of an auditorium or other multi-purpose space, and (c) the construction, renovation and equipping of some or all of the Borrower's existing facilities to repurpose those facilities in connection with the project(all of(a)-(c)is expected to be located on the Campus); and (2) the financing of, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,working capital, routine capital expenditures at Brandon Oaks and other related costs (collectively (1) and (2), the "Plan of Finance"). WHEREAS, the preliminary plans for the Plan of Finance have been described to the Authority and a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Act; and WHEREAS, the Organization has represented that the estimated cost of undertaking the Plan of Finance will require the issuance of revenue bonds in one or more series at one time or from time to time, in the aggregate principal amount not to exceed $40,000,000; and WHEREAS, (1)no Director of the Authority is an officer or employee of the Organization or the City of Roanoke, Virginia (the "City"), (2) each Director has, before entering upon his or her duties during his or her present term of office, taken and subscribed to the oath prescribed by Section 49-1 of the Code of Virginia of 1950,as amended,and(3) at the time of their appointments 206981726.3 and at all times thereafter, including the date hereof, all of the Directors of the Authority have satisfied the residency requirements of the Act; and WHEREAS, no Director of the Authority has any personal interest or business interest in the Organization, the Bonds, or any of the transactions contemplated therein or has otherwise engaged in conduct prohibited under the Conflict of Interests Act, Chapter 31,Title 2.2 of the Code of Virginia of 1950, as amended, regarding this resolution or any other official action of the Authority in connection therewith. NOW,THEREFORE,BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE,VIRGINIA: 1. The Authority hereby finds and determines that the Plan of Finance will be in the public interest and will promote the commerce, safety, health, welfare, convenience or prosperity of the Commonwealth, the City and their citizens and in particular, will promote the providing of health care facilities and other facilities for the residence and care of the aged in accordance with their special needs. 2. The Authority hereby agrees to assist the Organization in undertaking the Plan of Finance by issuing its Bonds in the aggregate principal amount not to exceed $40,000,000 upon terms and conditions mutually agreeable to the Authority and the Organization. The Bonds will be issued pursuant to documents satisfactory to the Authority. The Bonds may be issued in one or more series at one time or from time to time. 3. It having been represented to the Authority that it is necessary to proceed immediately with the Plan of Finance, and the planning therefor,the Authority hereby agrees that the Organization may proceed with the Plan of Finance and take such other steps as it may deem appropriate regarding the Plan of Finance,provided, however, that nothing in this resolution shall be deemed to authorize the Organization to obligate the Authority without the Authority's consent in each instance to the payment of any moneys or the performance of any acts regarding the Plan of Finance. The Authority hereby agrees that the Organization may be reimbursed from the proceeds of the Bonds for all expenditures and costs so incurred by it,provided such expenditures and costs are properly reimbursable under the Act and applicable federal laws. 4. At the request of the Organization, the Authority hereby approves McGuireWoods LLP, Richmond, Virginia, as Bond Counsel for the issuance of the Bonds. 5. All costs and expenses for undertaking the Plan of Finance, including the fees and expenses of Bond Counsel, shall be paid by the Organization or, to the extent permitted by applicable law, from the proceeds of the Bonds. If for any reason such Bonds are not issued, it is understood that all such expenses shall be paid by the Organization and that the Authority shall have no responsibility therefor. 6. The Authority hereby recommends that the City Council of the City(the"Council") approve the issuance of the Bonds for the purpose of undertaking the Plan of Finance within 60 days of the date of the adoption of this resolution. -2- 7. The Organization shall indemnify and save harmless the Authority, its officers, directors, counsel, employees and agents, from and against all liabilities, obligations, claims, damages, penalties, fines, losses, costs and expenses in any way connected with the Organization or the issuance of the Bonds. 8. No Bonds shall be issued pursuant to this resolution until such time as the issuance of the Bonds has been approved by the Council and a final resolution is approved by the Authority. 9. This resolution shall be effective immediately and shall continue in full force and effect for a period of one year after adoption, unless specifically extended by the Authority. 10. The Authority directs the Secretary to submit to the Council this resolution, and a summary of the public hearing held by the Authority, which constitute the recommendation of the Authority that the Council approve and concur in the Plan of Finance. [Signature Certificate Follows] • -3- • CERTIFICATE The undersigned Secretary of the Economic Development Authority of the City of Roanoke, Virginia (the "Authority"), hereby certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Authority at a meeting duly called and held on July 16, 2025, in accordance with law, and that such resolution has not been repealed, revoked,rescinded or amended but is in full force and effect on the date hereof. WITNESS the following signature and seal of the Authority as of July 16, 2025. Cl(dtilliflU� O‘ Secretary, Economic Development Authority of the • %9641 sf City of Roanoke, Virginia • ,) : 4 ti .r • •.f,j` ....•`•r,• `'`\(D\" ,illlililllltl` [Proposed Form of City Council Resolution] IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA A RESOLUTION approving, solely for the purposes of Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") and Section 15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), the issuance of bonds in an amount up to $40,000,000 by the Economic Development Authority of the City of Roanoke, Virginia (the "Authority") for the purpose of financing and refinancing the costs of various projects that benefitted Virginia Lutheran Homes, Inc. (the "Organization"), a Virginia nonstock corporation and providing for an effective date. WHEREAS,the Authority has approved the application of the Organization requesting that the Authority issue up to $40,000,000 of its revenue bonds in one or more series at one time or from time to time (the "Bonds") and loan the proceeds of the Bonds to the Organization to finance and refinance the following project: (1) The acquisition, construction, developing and equipping of (a) an independent living unit expansion project, which is expected to include approximately two, three-story buildings, and which is expected to include, without limitation, independent living units, community space, fitness and wellness space, and parking facilities, and (b) a community and dining expansion project, which is expected to include a renovation and expansion of the existing main dining room, new private dining spaces, outdoor patio or other outdoor dining space, courtyard space, and a renovation and expansion of an auditorium or other multi-purpose space, and (c) the construction, renovation and equipping of some or all, of the Borrower's existing facilities to repurpose those facilities in connection with the project(all of(a)-(c)is expected to be • located on the Campus); and (2) the financing of, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,working capital, routine capital expenditures at Brandon Oaks and other related costs (collectively (1) and (2), the "Plan of Finance"). WHEREAS, following notice given as required by Section 147(f) of the Code and Section 15.2-4906 of the Act, the Authority held a public hearing on July 16, 2025, regarding the Plan of Finance and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2- 4906 of the Act; WHEREAS, Section 147(f) of the Code provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed and refinanced with the proceeds of private activity bonds is located must approve the issuance of the bonds and Section 15.2-4906 of the Act, sets forth the procedure for such approval; WHEREAS,the Authority issues its bonds on behalf of the City of Roanoke,Virginia(the "City"), and the facilities to be financed and refinanced with the proceeds of the Bonds are located in the City and the City Council of the City (the "Council"), constitutes the highest elected governmental unit of the City; WHEREAS, in accordance with Section 15.2-4906 of the Act, the Authority has recommended that the Council approve the Plan of Finance and the issuance of the Bonds, solely to the extent required by Section 147(f)of the Code and Section 15.2-4906 of the Act; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds and a certificate of the public hearing have been filed with the Council. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROANOKE,VIRGINIA as follows: 1. Subject to paragraph (2) below, the Council hereby approves the issuance of the Bonds,in an aggregate principal amount up to $40,000,000,by the Authority for the benefit of the Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the Plan of Finance. 2. The approval of the issuance of the Bonds by the Council does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance or the Organization,the economic viability of the facilities to be financed and refinanced as a part of the Plan of Finance, or any other matters relating to the Bonds, the facilities to be financed and refinanced with the proceeds of the Bonds, or the Plan of Finance. The Bonds shall not constitute a debt, liability or obligation of the City. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the Authority and the City. The Bonds shall provide that neither the Commonwealth of Virginia, nor any political subdivision thereof, including the City and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and moneys pledged therefor by the Organization. 3. This resolution shall take effect immediately upon its adoption. ATTEST: City Clerk. 2 11Pre City Manager's Report Submitted by: Marc Nelson, Director Department of Economic Development ROAN O KE August 4, 2025 Title: A report of the Economic Development Authority recommending the issuance of revenue bonds, not to exceed$40 million, for Virginia Lutheran Homes, Inc., in connection with the expansion of Brandon Oaks located at 3804 Brandon Avenue, Michael W.S. Lockaby, Counsel to the Economic Development Authority. Background: Virginia Lutheran Homes, Inc. (the "Organization"), a Virginia nonstock corporation, whose principal place of business is 3804 Brandon Avenue, Suite 2440, Roanoke, Virginia 24018, has requested that the Economic Development Authority of the City of Roanoke, Virginia (the "Authority") issue up to $40,000,000 of the Authority's revenue bonds, in one or more series at one time or from time to time (the "Bonds"), and for the Authority to loan the proceeds of the Bonds to the Organization to finance and refinance the following project: (1) The acquisition, construction, developing and equipping of(a) an independent living unit expansion project, which is expected to include approximately two, three-story buildings, and which is expected to include, without limitation, independent living units, community space, fitness and wellness space, and parking facilities, and (b) a community and dining expansion • project, which is expected to include a renovation and expansion of the existing main dining room, new private dining spaces, outdoor patio or other outdoor dining space, courtyard space, and a renovation and expansion of an auditorium or other multi-purpose space, and (c) the construction, renovation and equipping of some or all of the Borrower's existing facilities to repurpose those facilities in connection with the project (all of (a)-(c) is expected to be located on the Campus); and (2) the financing of, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds, working capital, routine capital expenditures at Brandon Oaks and other related costs (collectively (1) and (2), the "Plan of Finance"). Considerations: As set forth in the resolution of the Authority attached hereto (the "Resolution"), the Authority has provided approval of the Bonds. The Authority has conducted a public hearing on the Plan of Finance and has recommended that you approve the Plan of Finance and the issuance of the Bonds by the Authority as required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"). Attached hereto is (1) a certificate evidencing (A) the conduct of the public hearing, and (B) the resolution adopted by the Authority regarding the Plan of Finance and (2) the form of resolution suggested to evidence your approval. Recommended Action: Approve the Plan of Finance and the issuance of the Bonds on behalf of Virginia Lutheran Homes by agreeing to the attached resolution. Valmarie Turner, City Manager CERTIFICATE The undersigned Secretary of the Economic Development Authority of the City of Roanoke,Virginia (the "Authority"),hereby certifies as follows: 1. A meeting of the Authority was duly called and held on Wednesday,July 16,2025, at 8;00 a.m. before the Authority, in the Board Meeting Room, City of Roanoke Economic Development Office, 117 Church Avenue, S.W., Roanoke, Virginia 24011, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing on the application of Virginia Lutheran Homes,Inc.,a Virginia nonstock corporation organized under the laws of the Commonwealth of Virginia, and that a notice of the hearing was published not less than seven days before the meeting date in a newspaper having general circulation in the City of Roanoke, Virginia(the "Notice"). A copy of the Notice has been filed with the minutes of the Authority and is attached as Exhibit A. 3. A summary of the statements made at the public hearing is attached as Exhibit B. 4. Attached as Exhibit C is a true, correct and complete copy of the inducement resolution (the "Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on this date. WITNESS my hand and the seal of the Authority, as of July 16, 2025. Secretary,Economic Development Authority of the City of Roanoke, Virginia [SEAL] N Exhibits: A- Copy of Certified Notice B - Summary of Statements C -Inducement Resolution EXHIBIT A NOTICE OF PUBLIC HEARING (See Attached) EXHIIBIT B SUMMARY OF STATEMENTS [[[Representatives of Virginia Lutheran Homes, Inc. and McGuireWoods LLP appeared before the Authority to describe the project and the proposed bond issue. No one appeared in opposition to the proposed bond issue.]]] EXHIBIT C APPROVING RESOLUTION (See Attached) [Proposed Form of City Council Resolution] IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA A RESOLUTION solely for the purposes of Section 147(f) of the Internal Revenue Code of 1986,. as amended (the "Code") and Section 15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), approving the issuance of an amount not to exceed $40,000,000 in revenue bonds to be issued by the Economic Development Authority of the City of Roanoke, Virginia (the "Authority") for the benefit of Virginia Lutheran Homes, Inc. (the "Organization"), a Virginia nonstock corporation and providing for an effective date. WHEREAS, the Authority has considered the application of the Organization requesting the issuance of the Authority's revenue bonds in an amount not to exceed $40,000,000 (the "Bonds")to be issued in one or more series at one time or from time to time and loan the proceeds of the Bonds to the Organization to finance and refinance the following project: (1) The acquisition, construction, developing and equipping of (a) an independent living unit expansion project, which is expected to include approximately two, three-story buildings, and which is expected to include, without limitation, independent living units, community space, fitness and wellness space, and parking facilities; (b) a community and dining expansion project, which is expected to include a renovation and expansion of the existing main dining room, new private dining spaces, outdoor patio or other outdoor dining space, courtyard space, and a renovation and expansion of an auditorium or other multi-purpose space; (c) the construction, renovation and equipping of some or all of the Borrower's existing facilities to repurpose those facilities in connection with the project(all of(a)-(c) is expected to be located on the Campus); and (2) The fmancing of, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds,costs of issuance related to the issuance of the Bonds,working capital, routine capital expenditures at Brandon Oaks and other related costs (collectively (1) and(2), the "Plan of Finance"). WHEREAS, following notice given as required by Section 147(f) of the Code and Section 15.2-4906 of the Act, the Authority held a public hearing on July 16, 2025, regarding the Plan of Finance and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2- 4906 of the Act; WHEREAS, Section 147(f) of the Code provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility fmanced and refmanced with the proceeds of private activity bonds is located must approve the issuance of the bonds and Section 15.2-4906 of the Act, sets forth the procedure for such approval; WHEREAS,the Authority issues its bonds on behalf of the City of Roanoke,Virginia(the "City"), and the facilities to be financed and refinanced with the proceeds of the Bonds are located in the City and the City Council of the City (the "Council"), constitutes the highest elected governmental unit of the City; WHEREAS, in accordance with Section 15.2-4906 of the Act, the Authority has recommended that the Council approve the Plan of Finance and the issuance of the Bonds, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds and a certificate of the public hearing have been filed with the Council. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA as follows: 2 1. Subject to paragraph (2) below, the Council hereby approves the issuance of the Bonds, in an aggregate principal amount up to $40,000,000,by the Authority for the benefit of the Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the Plan of Finance. 2. The approval of the issuance of the Bonds by the Council does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance or the Organization, the economic viability of the facilities to be fmanced and refinanced as a part of the Plan of Finance, or any other matters relating to the Bonds, the facilities to be financed and refinanced with the proceeds of the Bonds, or the Plan of Finance. The Bonds shall not constitute a debt, liability or obligation of the City. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the Authority and the City. The Bonds shall provide that neither the Commonwealth of Virginia, nor any political subdivision thereof,including the City and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and moneys pledged therefor by the Organization. 3. This resolution shall take effect immediately upon its adoption. ATTEST: City Clerk. 3 1 vt- 0,-- City of Roanoke—City Council Member Initiative Form For use by Council Members to propose new initiatives,policies,programs, or actions requiring Council consideration. 1. Subject Brief title of the initiative. Creation of Business Operating Fee for Vape-Only Retailers 2. Action Date Requested Date by which Council action is requested 08/18/2025 3. Council Member(s) Submitting Initiative Name(s) of initiating Council Member(s). Councilman Phazhon Nash 4. Purpose A concise explanation of the objective or goal of the initiative. To establish a $20,000 annual business operating fee specifically for retailers whose primary business is the sale of vape and smoking products, as a means of discouraging the proliferation of these establishments in our community and addressing public health concerns. 1 5. Recommendation Specific action(s) requested of City Council(e.g., adopt resolution, direct staff to study issue, approve funding, etc.). Ask that the City Attorney' s Office coordinate with the Commissioner of the Revenue and the City Manager to draft an ordinance establishing the fee. This should include defining vape retailers. 6. Background Historical context, origin of the issue,previous actions, community requests, or relevant data supporting the initiative. In Roanoke,there is growing concern about the health impacts and marketing practices of vape retailers,particularly their influence on youth and vulnerable populations.Vape shops,unlike gas stations or convenience stores where tobacco products are just one part of a broader inventory,exist solely to sell nicotine,e-liquids,and inhalable substances.These businesses are often concentrated in lower-income neighborhoods,raising equity and public health concerns.This initiative seeks to proactively address that issue by implementing a targeted business operating fee to reduce over-saturation and protect community health. 7. Issues/Considerations Summary of any legal, operational,political, or community issues relevant to the proposal, including potential risks or concerns. Legal:Ordinance language must clearly define vape businesses Operational: Requires annual identification and review of qualifying businesses and enforcement mechanisms Political: May face resistance from business owners 8. Community Impact Who is affected and how? Consider residents, businesses, vulnerable populations, etc. The fee will apply to vape business owners and is intended to discourage these retailers. Residents will benefit from reduced exposure to marketing of nicotine products and the reinvestment of any revenues into public health or youth prevention programs. 9. Connection to City Goals and Impact on Priority Populations Does this initiative advance or align with the mission, vision, and strategic priorities of the city? Describe how this addresses residents with limited access to resources or those affected by social or economic neglect. This initiative directly aligns with the City of Roanoke' s 2024 to 2025 Strategic Plan, specifically the strategic priority of Wellbeing. 2 Internal Use Only 10. Staff Contact Name, title, and contact information of the primary City staff member responsible for coordination. 11. Fiscal Impact Estimate of costs,funding sources, budget implications, or financial savings (if applicable). 12. Draft Motions Suggested language for Council motion(s), including options if applicable. • Motion A: • Motion B (if applicable): 13. Attachments List and include any supporting documents, maps,presentations, data,public input, or draft ordinances. • Attachment A: • Attachment B: • Attachment C: 3 • 64,yO City of Roanoke—City Council Member Initiative Form For use by Council Members to propose new initiatives,policies,programs, or actions requiring Council consideration. 1. Subject Brief title of the initiative. Initiate a study on effects of Repeal and/or Amending of Ordinances No.42902-031824 and 43049-09162 2. Action-Date Requested Date by which Council action is'requested 08/04/2025 3. Council Member(s) Submitting Initiative Name(s) of initiating Council Member(s). Nicolas S. Hagen 4. Purpose A concise explanation of the objective or goal of the initiative. There is a desire to repeal the above ordinances which deal with the zoning changes(commonly referred to as the Mass Rezoning changes from 2024)with an effective date of six months after passage.Alternatively,there is a desire to amend the ordinances to address policy and transparency concerns. Regardless,such a massive change in zoning laws does require careful study.As such,I would like to see staff come back with anticipated real world effects of an outright repeal and/or options for amending to ensure community involvement with developers and neighborhood engagement. 1 • 5. Recommendation Specific action(s) requested of City Council (e.g., adopt resolution, direct staff to study issue, approve funding, etc.). Staff to study what the effects of repealing the above ordinances or to amend them in a way to ensure community engament and transparency. 6. Background Historical context, origin of the issue,previous actions, community requests, or relevant data supporting the initiative. These ordinances were passed with the purpose of"addressing" single family "exclusionary" zoning. Numerous community members have requested these ordinances be repealed. 7. Issues/Considerations Summary of any legal, operational,political, or community issues relevant to the proposal, including potential risks or concerns. Political/Community issues: Reasserts the goals of ensuring equitable development and that people have a voice again. 8. Community Impact Who is affected and how? Consider residents, businesses, vulnerable populations, etc. Everyone who owns or rents property in Roanoke. A repeal helps ensure personal' dignity and fosters better community relations between neighbors. Amending does encourage more process to ensure buyin with developers and other organizations. 9. Connection to City Goals and Impact on Priority Populations Does this initiative advance or align with the mission,-vision, and strategic priorities of the city? Describe how this addresses residents with limited access to resources or those affected by social or economic neglect. Yes, studying the effects of a repeal helps ensure equity and to help with smarter development in certain areas. 2 Internal Use Only 10. Staff Contact Name, title, and contact information of the primary City staff member responsible for coordination. 11. Fiscal Impact Estimate of costs,funding sources, budget implications, or financial savings (f applicable). 12. Draft Motions Suggested language for Council motion(s), including options if applicable. • Motion A: • Motion B (if applicable): 13. Attachments List and include any supporting documents, maps,presentations, data,public input, or draft ordinances. • Attachment A: • Attachment B: • Attachment C: 3 0 ;; CITY OF ROANOKE -:411r�' • - 1 1 OFFICE OF THE CITY CLERK , 215 Church Avenue,S.W.,Room 456 �1' Roanoke,Virginia 24011-1536 c `, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk De u City Clerk p RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 5, 2025 Anthony Jennings P. O. Box 1143 Salem, Virginia 24153 Dear Mr. Jennings: At a meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2025, you were appointed as a member of the Roanoke Redevelopment and Housing Authority to replace Drew Kepley for a four-year term of office commencing September 1, 2025 and ending August 31, 2029. Enclosed you will find a letter of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: - 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is August 31,2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Redevelopment and Housing Authority. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Meghan Castaneda, Board Secretary, Roanoke Redevelopment and Housing Authority, with application c, .. ,f; CITY OF ROANOKE - OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 `.mod Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.VVEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 5, 2025 Dawn Mullins 4102 Belle Meade Drive Roanoke, Virginia 24018 Dear Ms. Mullins: At a meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2025, you were appointed as a member of the Board of Trustees, City of Roanoke Pension Plan to fill the unexpired term of office of Jackie Clewis ending June 30, 2026. Enclosed you will find a letter of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S. W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is August 31,2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City-of Roanoke as a member of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Tanya Catron, Board Secretary, Board of Trustees, City of Roanoke Pension Plan,with application ett ^gip., I,0 .. CITY OF ROANOKE ,�,-"�'" it OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 '' , Roanoke,Virginia 24011-1536 '•,,e. IL' Telephone: (540)853-2541 \\� - — ". Fax: (540)853-1145 E-mail: clerk@roanokeva.gov' CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 5, 2025 Wesley Cook 2133 Pedigo Circle Vinton, Virginia 24179 Dear Mr. Cook: At a meeting of the Council of the City of Roanoke which was held on Monday,August 4, 2025, you were appointed as a member of the Human Services Advisory Board to replace Bradley Stephens for a term of office ending November 30, 2028. Enclosed you will find a letter of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: ' 1. - Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement.A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is August 31,2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Human Services Advisory Board. Sincerely; Cecelia F. McCoy, CMC City Clerk Enclosures pc: Jennifer Sorrels, Board Secretary, Human Services Advisory Board, with application '� CITY OF ROANOKE . .; OFFICE OF THE CITY CLERK . 215 Church Avenue,S.W.,Room•456 j Roanoke,Virginia 24011-1536 • cb' Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 5, 2025 Rachel McKinley 1901 Arden Road, S. W. Apt. A Roanoke, Virginia 24015 Dear Ms. McKinley: At a meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2025, you were appointed as a member of the Human Services Advisory Board to replace William Bestpitch for a four-year term of office commencing December 1, 2025 and ending November 30, 2029. Enclosed you will find a letter of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered: It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is August 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Human Services Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Jennifer Sorrels, Board Secretary, Human Services Advisory Board, with application CITY OF ROANOKE OFFICE OF THE CITY CLERK s' E 215 Church Avenue,S.W.,Room 456 r j Roanoke,Virginia 24011-1536 t- �', Telephone: (540)853-2541 `--,-- Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 5, 2025 Lee Graves, Jr. 1430 Lafayette Boulevard, N.W. Roanoke,Virginia 24017 Dear Mr. Graves: At a meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2025, you were reappointed as a member of the Towing Advisory Board for a.three-year term of office, commencing November 1, 2025 and ending October 31, 2028. Enclosed you will find a letter of reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of.the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is August 31, 2025. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required"to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Towing Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Amelia Zhang Zhu, Board Secretary, Towing Advisory Board t0 --�k4_ CITY OF ROAOKE ..Air--..Air--•'' . f- . .t N OFFICE OF THE CITY CLERK . eV il ;I) 215 Church Avenue,S.W.,Room 456 s w WUPs Roanoke,Virginia 24011-1536 ter' Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 5, 2025 Sandra Vincent 4220 Campbell View Lane Roanoke, Virginia 24018 Dear Ms. Vincent: At a meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2025, you were reappointed as a member of the Roanoke Civic Center Commission for a three-year term of office, commencing October 1, 2025 and ending September 30, 2028. Enclosed you will find a letter of reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to.the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is August 31, 2025. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Civic Center Commission. Sincerely, ate- Cecelia F. McCoy, CMC City Clerk Enclosures pc: Robyn Schon, Board Secretary, Roanoke Civic Center Commission _ ,S4p'4 0r4O . CITY OF ROANOKE .-''p' OFFICE OF THE CITY CLERK ac 215 Church Avenue,S.W.,Room 456 ,: Roanoke,Virginia 24011-1536 e - Telephone: (540)853-2541 - Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 5, 2025 Rachel Hale 3625 Sunrise Avenue, N.W. Roanoke, Virginia 24012 Dear Ms. Hale: At a meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2025, you were reappointed as a member of the Roanoke Neighborhood Services for a three-year term of office, commencing October 1, 2025 and ending September 30, 2028. Enclosed you will find a letter of reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke. to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is August 31, 2025. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Neighborhood Services. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Molly Hunter, Board Secretary, Roanoke Neighborhood Services