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Council Actions 08-18-25
VOLOSIN 43246-081825 City of Roanoke, Virginia CITY COUNCIL IMIO WIN August 18, 2025 ROANOKE 2:00 PM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through YouTube Live at youtube.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by The Reverend Preston Tyler, Pastor, Hill Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin with the Council Members providing "shout-outs" or announcing community events recently attended. The Council Members made the following announcements: Council Member Powers "shouted-out" the annual Festival of India held on Saturday, August 16, 2025, at Elmwood Park.The event, organized by the India Heritage Society, featured a celebration of Indian culture through food, music, dance, and art. She thanked city staff for their assistance at the event. Council Member Volosin thanked Coca-Cola Consolidated and Council Member Powers for her assistance packing book bags for needy children and expressed appreciation for other companies' participation. Council Member Nash "shouted-out" the First Impressions Barbershop for offering free back-to-school haircuts on Sunday, August 17. He also thanked other community groups who provided school supplies for students. Vice-Mayor McGuire gave a "shout-out" to all schools, including teachers and support staff, and wished everyone a good school year. He toured the Empowerment Center, which offered resources for those searching for information as schools reopen. Council Member Sanchez-Jones "shouted-out" the schools and extended well- wishes for a successful school year and thanked the Roanoke City Schools for the best convocation of all time. Council Member Hagen gave thanks and echoed others regarding the School Convocation, Festival of India, and all the happenings in the City. Mayor Cobb acknowledged that the 20th year First Impressions Barber Shop and Stylist Salon next door has been offering'haircuts to students as they begin the new school year; 150 students received haircuts. He gave a "shout- out" to George "Dink" Harrington, a teacher at the Charles W. Day Technical Center (DAYTEC). Four of his students provided haircuts at the event. This shows the value of learning skills and trade at an early age and being able to practice and make a difference in the community. Recognition of the Roanoke City Police Department, 2025 National Lawfit Challenge. Chief Booth recognized five members of the Roanoke Police Department who competed in the 2025 National Law/Fit Challenge in South Haven, Mississippi, where elite officers from across the nation go head-to-head pushing their limits in strength, endurance, and tactical readiness: Investigator Anna Volk, Sergeant Kelsey Trivellin, Officer Shane Irwin, Detective Katrina Romano, and Officer Emily Black. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as he may deem appropriate. Brett Lovell appeared before the Council and spoke with regard to fear of safety due to nuisance dogs, which has resulted in property damage and numerous vet bills. Dr. Perneller Chubb-Wilson appeared before the Council and spoke with regard to an issue with a neighbor who stole a portion of her property, and asked City Council to investigate the issue and possible problems for other elderly residents. Barbara Duerk appeared before the Council and spoke on behalf of Dr. Essie Jeanette Manns, regarding her property on 10th Street, N.W. She requested the following be addressed: the sewer connection, land leveling following construction more than a year ago, and redesign of the driveway. 4. CONSENT AGENDA: APPROVED (7-0) C-1. A communication from Mayor Joseph L. Cobb requesting that the City Council convene in a Closed Meeting to discuss the 2025 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-2. A communication from the City Attorney requesting that the City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(5), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4. A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal . matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-5. A communication from the City Attorney that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal counsel, pursuant to Section 2.2- 3711 (A)(7), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-6. Request to schedule a public hearing on Monday, September 15, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard and to open a 15-day public comment period on the draft Consolidated Annual Performance and Evaluation Report (CAPER). RECOMMENDED ACTION: Concurred in the request. C-7. Annual report of the Economic Development Authority for the City of Roanoke for the year ending June 30, 2025. RECOMMENDED ACTION: Received and filed. C-8. Reports of qualification of the following individuals: Jonathan Lloyd as a member of the Equity and Empowerment Advisory Board for a three-year term of office, commencing January 1, 2025, and ending December 31, 2027; Lianiz Cuevas as a member of the Youth Services Citizen Board for a one-year term of office, commencing July 1, 2025, and ending June 30, 2026; James Davis as a member of the Mill Mountain Advisory Board for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: 1. Goodwill Industries of the Roanoke Valleys, Inc., to present an overview of collective initiatives connected to the newly opened Melrose Plaza and its partners, Market on Melrose, Bank of Botetourt, the Excel Center, the Wellness Center, and the Harrison Museum of African American Culture. Richmond Vincent, President and Chief Executive Officer, Spokesperson. (Sponsored by Mayor Cobb) Received and filed. 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER: 1. City Manager: BRIEFING: Real Time Crime Center- 15 minutes Received and filed ITEMS RECOMMENDED FOR ACTION: a. Acceptance and Appropriation of Increased Funds to the Greater Roanoke & NRV Small Business Development Center for America's SBDC and Google:org Al U Program. Adopted Ordinance No. 43246-081825. (6-0, Council Member Sanchez-Jones not present when the vote was recorded) b. Acceptance and Appropriation of Commonwealth of Virginia Compensation Board bonus funds. Adopted Ordinance No. 43247-081825. (7-0) c. Acceptance and Appropriation of a One-Time Bonus and Cost of Living Adjustment from the Virginia Department of Social Services. Adopted Ordinance No. 43248-081825. (7-0) d. Acceptance and Appropriation of the Rescue Squad Assistance Fund Grant. Adopted Ordinance No. 43249-081825. (7-0) e. Acceptance and Appropriation of the Virginia Department of Fire Programs Conference and Education Assistance Grant. Adopted Ordinance No. 43250-081825 (7-0) f. Execution of an easement to the Western Virginia Water Authority for the Water Vault on Official Tax Map No. 2231601, belonging to the City of Roanoke. Adopted Ordinance No. 43251-081825. (7-0) g. Acceptance and Appropriation of a 2025 Virginia Brownfields Assistance Fund Grant. Adopted Ordinance No. 43252-081825. (7-0) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: The regular pool season concluded yesterday, Sunday, August 17. While there were some initial bumps in the road early on, it turned out to be a great season overall. We're proud to have made a positive difference in the lives of our community members, providing a fun and safe space for families to gather and enjoy the summer. Beginning the week of August 18, Fallon-and Washington Park Pools will now be closed Monday through Friday and open only on Saturdays and Sundays from 11:00 AM to 6:00 PM. Both pools will fully close for the summer on September 1. On August 12, Blue Ridge Sign completed the installation of the new sign commemorating Dr. Sande) Circle at the intersection of Colonial Avenue SW and McNeil Drive SW. The sign is double-sided to ensure visibility and readability from both directions along Colonial Avenue. A partnership between Parks and the Western Virginia Water Authority (WVWA) has been established to support a water line replacement project along North Avenue NE in northeast Roanoke. Eastgate Park will be utilized as a temporary construction.laydown area during the project. Minimal disruption to park visitors is anticipated. PUBLIC MATTERS FOLLOW-UP Katie Hedrick, Inclusive Services Manager, reported on the following matters from the July 21 and August 4 City Council Meetings: Zoning Amendments A dozen residents shared feedback regarding the City's recent zoning text amendments in response to Council Member Hagen's Council Member Initiative. Comments ranged from support of the current language to requests to repeal the changes to recommendations for amending the zoning ordinances. Report Back: While there was no definitive resolution to this initiative, Council decided to conduct a workshop during the October 6th Council meeting; other members can send recommendations and observations to Council Members Hagen and Volosin. There were concerns shared that the most recent zoning amendments are in opposition to City Plan 2040. However, the Neighborhood Choice priority under the theme of Interwoven Equity includes the following action items: • Reconsider housing policies. . . such as exclusionary zoning districts that exclude all but single-family houses • Review and reexamine how and where zoning codes permit group care facilities and group homes • Promote complete neighborhoods, so all neighborhoods have a broad range of housing types Champs Boxing Victor Banks, President of Melrose Athletic Club, as well as trainers, boxers, and mentors from Champs Gym, shared about their new building and upcoming events. Report Back: The new Champ's Gym will be located at 1627 Melrose Avenue, NW. Before construction can begin of the new 7,500 square-foot facility, the current building must be demolished and the site prepared for construction. An online donation platform has been created to raise $50,000 for the demolition phase. Here is the link: https://gofund.me/55.0196a6 Mr. Banks also shared about an upcoming event that will take place on September 27, 2025 at the Berglund Special Events Center. The Return of the MAC III is one of the largest amateur belt shows in boxing history. General admission tickets cost $30 and ringside tickets cost $50. Doors open at 1:00 pm and the show begins at 2:00 pm. 2. CITY ATTORNEY: BRIEFING: Code Amendment - Public Safety and Unclaimed Property - 15 minutes Received and filed. a. Amend and reordain Sections 32-188, Definitions, 32-189, General Powers of the Director of Finance, 32-191, Method of payment; appointment of agents to affix stamps, 32-192, Preparation and sale of stamps generally; 32-193, General duties of dealers, agents and sellers with respect to stamps, 32-195, Cancellation of stamps, 32-196, Redemption of stamps, refund for destroyed stamps, 32-197, Dealer's and seller's records generally, 32-198, Examination of books, records, 32-199, Seizure of unstamped cigarettes, 32-200, Administration of oaths, examination of witnesses, etc., for enforcement of article, 32- 203, Same-Prohibited acts enumerated, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979). Adopted Ordinance No. 43253-081825. (7-0) b. Amend Section 7-7, Building and fire code board of appeals created; composition, Article II, Building Code, Chapter 7, Building Regulations, Code of the City of Roanoke (1979). Adopted Ordinance No. 43254-081825. (7-0) c. Approval of Purdue Pharma and Sackler Family Opioid Litigation Settlement. Adopted Resolution No. 43255-081825. (7-0) d. Acceptance of Smaller Opioid Settlement Claims against the Manufacturers. Adopted Resolution No. 43256-081825. (7-0) 3. DIRECTOR OF REAL ESTATE VALUATION: None. 8. REPORTS OF COMMITTEES: 1. Comments on certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. None. 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. Adopted Resolution No. 43257-081825, appointing the Hope and Home Task Force to develop comprehensive, actionable, and measurable recommendations to guide the City Council and City Administration in addressing homelessness. (7-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Council member Volosin inquired about the "Point.in Time" homelessness presentation. The City Manager replied that the presentation was scheduled for the September 2, Council Meeting. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. None. 12. RECESSED -4:00 PM The City Council Meeting will stand in recess; and thereafter reconvene at 7:00 pm, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. I Pr/ City of Roanoke, Virginia CITY COUNCIL �� 7:00 m p ROA N O KE City Council Chamber 215 Church Avenue, SW 13. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by The Reverend Catina Martin, Pastor, Belmont Christian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: None. 15. PUBLIC HEARING: 1. Receive the views of citizens on the consideration of the lease of Official Tax Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, 111351, to the YMCA of the Roanoke Valley, Inc., located at 425 Church Avenue, S.W., for the use of patron parking spaces with PARK Roanoke. Adopted Ordinance No. 43258-081825. (7-0) 16. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the City Council. Adam Holt appeared before the Council and shared his dismay at how the Planning and Zoning Department communicates and notifies citizens of the upcoming application for amendments. E. Duane Howard appeared before the Council and shared the YouTube channel is not accessible and he can not open the site; narrowing of streets is not effective as it causes trouble for pedestrians and motorists; bulk pickup in Southeast is a problem and citizens are not placing items to the curb on designated day. 17. RECESSED FOR CONTINUATION OF CLOSED MEETING - 7:29 PM 18. RECONVENED - 7:43 PM Certification of Closed Meeting (7-0) ADJOURNED - 7:49 PM Good morning Mayor and members of Council, (}Ace. I am Barbara Duerk, long time city resident. RcA\ You ar e�lec�ted officials. I encourag you to use often your key-to � Y t ' -unlock doors and answers to WHY and What if's. I am speaking in place of Dr. Essie Jeannette Delany Manns. Our lives crossed when we were leaders of neighborhood organizations - she and Reverand Scott were leading the 10th Street/Washington Park group and I was founder and chair of Neighbors in South Roanoke. We worked together on 10th Street, Brown Robinson Park and Lick Run Greenway. Jeannette and I wanted a safe way to get back and forth from her house on 10th street to where I live. The Lick Run Greenway connects to downtown and the Mill Mountain Greenway and Roanoke River Greenway make this connection possible. I am here today because Jeannette signed up to follow up about issues she spoke to you about at the August 4 meeting. Jeannette is in the hospital. The challenge of voicing concern and not having your voice heard can kill a person. Her neighbors just passed. And now the city is waiting or her to die. Jeannette doesn't know why her lot at 18and the lot of her neighbor are lower than the rest of the block. Why was her house and her neighbors house not connected to the sewer line? 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''7-• r '..1.:1'.. to;.• , .,4 1.0.440f. hIl \ . ,.. • .. 1 .,•: - , .4. • ,,,--)e , de iA",.).. i, '-. , • = v•- .0.' , 1 -4 - CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue,S. W., Suite 452 Roanoke,Virginia 24011-1536 . ° Telephone: (540)853-2444 Fax:(540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV JOSEPH L.COBB Mayor August 18, 2025 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the 2025 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. incerely, Joseph L. Cobb Mayor JLC:ctw ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that the City Council. convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Section 2.2- 3711 (A)(5), Code of Virginia, (1950), as amended. The City Attorney requests that the City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711(A)(5), Code of Virginia, (1950), as amended. Timothy Spencer, City Attorney ROAN O KE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. Request that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711(A)(8), Code of Virginia, (1950), as amended. /r/r/ Timothy Spencer, City Attorney NW-Z. ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. • Request that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter regarding utility services provided to City residents and any impacts caused by the location of a business or industry to the region, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. Timothy Spencer, City Attorney ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal counsel, pursuant to Section 2.2-3711 (A)(7); Code of Virginia, (1950), as amended. The City Attorney requests that the City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal counsel, pursuant to Section 2.2-3711 (A)(7), Code of Virginia, (1950), as amended.4 David Collins, Deputy City Attorney City Manager's Report 111.111 .41 Submitted by: Jillian Papa, Director Planning, Building, & Development ROA N O K E August 18, 2025 Title: Request to schedule a public hearing on Monday, September 15, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard and to open a 15-day public comment period on the draft Consolidated Annual Performance and Evaluation Report (CAPER). Background: Federal law requires all participating jurisdictions that receive funds from the U.S. Department of Housing and Urban Development (HUD) to submit a Consolidated Annual Performance and Evaluation Report (CAPER) no later than September 30 following the.close_of the prior program year. The CAPER serves as an evaluation and performance report that details the locality's progress towards meeting the goals outlined in its Five-Year Consolidated Plan. The CAPER compares actual performance measures with the performance measures listed in that year's Annual Action Plan. Citizens are required to be given a minimum of fifteen days to provide input on the CAPER prior to its submission to HUD, a summary of which comments must be attached to the report. The City proposes to open a 15-day public comment period through advertisement in publications of general circulation beginning September 2, 2025 and concluding on September 17, 2025, including a public hearing held on September 15, 2025. The City will make the draft CAPER available to the public through a variety of means in accordance with the City's Citizen Participation Plan. Recommended Action: Concur in the request. Valmarie Turner, City Manager spilman thomas & battle Whitney Jennings Legal Assistant 540-512-1804 wjennings@spilmanlaw.com August 8, 2025 BY HAND DELIVERY Susie McCoy,Clerk City of Roanoke 215 Church Avenue, Suite 456 Roanoke,Virginia 24011 Re: Economic Development Authority of the City of Roanoke,Virginia Dear Ms. McCoy: Enclosed is the Economic Development Authority's annual report for the year ended June 30,2025,along with copies of meeting minutes. Beginning with the July 2025 minutes,we will email the approved minutes to your office each month. Please let us know of any questions. Sincerely, Whitney Jennings Legal Assistant Enclosures c: Alicia Cundiff, Economic Development Specialist Economic Development Authority of the City of Roanoke,Virginia 030790.01/22104922 Spilman Thomas& Battle, PLLC 310 First Street,Suite 1100 I PO Box 90 I Roanoke,VA 24002-0090 I P 540.512.1800 I F 540.342.4480 West Virginia I North Carolina I Pennsylvania I Virginia I Florida I spilmanlaw.com Annual Report As of June 30,2025 The Economic Development Authority of the City of Roanoke, Virginia To: The Members of Council of the City of Roanoke, Virginia Name and Organization: The Economic Development Authority of the City of Roanoke, Virginia was organized pursuant to ordinance adopted by the City Council October 21, 1968. It has been in continuous operation and has assisted the City's economic development efforts in meeting to approve of small issue manufacturing and 501(c)(3) industrial development revenue bond financings. Membership: There are seven (7) members of the EDA which are appointed by Council for four (4) year terms. For the years of this report, officers and terms of the directors were and are as follows: Name Office Term Expires Duke Baldridge Vice Chair October 20, 2025 Kermit "Kit" Hale October 20, 2026 Tamea Franco Secretary/Treasurer October 20, 2026 — Aileen Helsel October 20, 2028 011ie Howie October 20, 2025 Braxton Naff Chair ............. October 20 2027 .. Bill Poe October 20, 2024 Anita Reed October 20, 2027 Staffing: The EDA uses the City of Roanoke Economic Development Department's staff and works in close conjunction with the Director of Economic Development. The EDA meets the third Wednesday of every month. The meetings are held at 8:00 a.m. at the City of Roanoke, Department of Economic Development, 117 Church Avenue, Roanoke, Virginia. The meetings are open to the public. During the fiscal year ended June 30,2025,the EDA held ten (10) meetings; its average attendance was 6.4, the attendance of the various members was as follows: Decmher February Directors 7/17/2024 8/21/2024 9/18/2024 10/16/2024 11/20/2024 No Meeting 1/15/2025 No Meeting 3/19/2025 4/16/2025 5/21/202S 6/18/2025 Duke Baldridge Present Present Present Present Present Present Present Present Present Present Tamea Franco Present Absent Present Present Remote Present Present Absent Present Present Kit Hale Remote Present Absent Remote Present Present Present Present Absent Present Aileen Helsel Present Present Present Present Present Present 011ie Howie Present Present Present Remote Remote Present Present Present Present Present Braxton Naff Present Present Present Present Present Present Present Present Present Present Bill Poe Present Present Present Remote ••• - Anita Reed Present Present Present Present Present Present Absent Present Present Absent Attendance 7 6 6 7 7 7 6 6 6 6 The EDA's Activities during the Fiscal Year ended June 30, 2025: JULY—2024 • Approved a facade grant application from Mr. Neal Keessee, Jr., representing R N Investments, LLC, in the amount of $25,000 for property located at 20 Campbell Avenue, S.E. (TM 1140 1 03 1 4). AUGUST—2024 • Proposed an Equipment Grant Incentive Program whereby such program would operate on an October 1 to September 20 fiscal year and be available to businesses with locations in the City of Roanoke with the Authority funding$200,000/year. SEPTEMBER—2024 • Approved a facade grant application from Ms. Kelli Ruckel, representing Mama Jean's BBQ LLC in the amount of$25,000 for property located at 3404 Brandon Avenue, S.W. (TM #5190104). • Adopted a resolution establishing the Authority's Equipment Grant Incentive Program. • Elected the following officers for the upcoming year: Chair: Braxton Naff Vice-Chair: Duke Baldridge Secretary/Treasurer: Tamea Franco OCTOBER 2024 • Approved a donation of$1 50,000 as a"catalyst gift"to Arstspace Properties or an affiliate non-profit 501(c)(3) real estate developer in response to Artspace's proposal outlining its predevelopment funding needs. NOVEMBER—2024 • Approved a Resolution approving amendments to Carilion's 2020C Bond in the principal amount of $45,800,000, the proceeds of which are allocated to facilities outside of the City of Roanoke. • Received an audit of the Authority for the fiscal year ended June 30,2024, from Brown Edwards. JANUARY--- 2025 • Approved a facade grant application from Mr. Mike Lee and Mr. Lany Day, representing Froehling & Robertson, Inc. in the amount of $25,000 for property located at 1734 Seibel Drive,N.E. (TM#7190308). • Approved an $80,000 Grant over two years ($40,000 each year) to Downtown Roanoke, Inc. to continue its Ambassador Program MARCH—2025 • Approved a grant to Virginia Western Community College in the amount of$25,000 for a twelve-month study to document the language gap that prevents adult immigrants from pursuing meaningful employment. • Provided a letter of endorsement to Foundry Realty, LLC for a potential loan from the Industrial Revitalization Fund. • Approved the "Grow in Roanoke Fund" as a relocation / expansion incentive for businesses locating or expanding in the City of Roanoke. To be eligible, companies must make a$1,000,000 capital investment and create 25 new jobs at 85%or more of the average salary in the City of Roanoke. Total funding commitment for the program is $300,000. APRIL 2025 • Approved a Resolution authorizing the Authority to apply for$1,000,000 of Industrial Revitalization Funds in support of redevelopment by The Foundry Realty, LLC of the Old Walker Foundry site at 2415 Russell Avenue, S.W., Roanoke, Virginia 24015. • Approved a $1,500 sponsorship for Roanoke Centre for Industry and Technology's Earth Day. MAY—2025 • Entered into an agreement with Roanoke Parks Foundation to fund change orders in the amounts of$25,800 and$13,848.98 for the Gravity Trail Hub at Mill Mountain. • Approved a Resolution authorizing the Authority to provide an incentive grant of $20,000 to Noke Van Co. JUNE 2025 • Approved a facade grant application from Mr. Dominic Marietta and Mr. Andrew Williams,representing Mr.Marietta as property owner of 625 Campbell Avenue,S.W. (TM#1112415) in the amount of$10,872.25. • Approved program changes to the Business Equipment Incentive Program providing for the issuance of 10 commercial/industrial grants with a maximum grant amount of $20,000 and a new retail category of$50,000 with grants of up to$5,000 for retail and restaurant establishments • Approved a Disaster Relief Fund with$100,000 funding commitment to provide aid to local businesses experiencing loss or damage to property due to a disaster,with a max award of$10,000 per business. The EDA looks forward to continuing its close partnership in economic development with the City of Roanoke and stands ready to work as a full economic development partner with other members of the City's team. Respectfully submitted, Date: `"` i 0/9 Braxton . Naf, Chair o__. _ CITY OF ROANOKE -�"r' ; OFFICE OF THE CITY CLERK } • - y,;. i°£ 215 Church Avenue,S.W.,Suite 456 • 13i_ b ° Roanoke,Virginia 24011-1536 e -..—pial. Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 19, 2025 Katie Hedrick Board Secretary Roanoke, Virginia Dear Ms. Hedrick: This is to advise you that Jonathan Lloyd has qualified as a member of the Equity and Empowerment Advisory Board for a three-year term of office commencing January 1, 2025, and ending December 31, 2027. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jonathan Lloyd,do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three-year term of office, commencing January 1, 2025 and ending December 31, 2027; according to the best of my ability. (So help me God.) JONAT AN LL D The foregoing oath of office was taken, sworn to, and subscribed before me by Jonathan Lloyd this 30 day of ` 1).L`I 2025. Brenda S. Hamilton, Clerk of the Circuit Court By Clerk T r c� 4 ,' ►`, CITY OF ROANOKE OFFICE OF THE CITY CLERK , , ' 215 Church Avenue,S.W.,Suite 456 S=, °, ,'' Roanoke,Virginia 24011-1536 r Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 19, 2025 Helen Ferguson Board Secretary Roanoke, Virginia Dear Ms. Ferguson: This is to advise you that Lianiz Cuevas has qualified as a member of the Youth Services Citizen Board for a one-year term of office, commencing July 1, 2025, and ending June 30, 2026. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Lianiz Cuevas, do solemnly swear(or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a one-year term of office, commencing July 1, 2025 and ending June 30, 2026; according to the best of my ability. (So help me God.) LIANIZ CUEVAS The foregoing oath of office was taken, sworn to, and subscribed before me by Lianiz Cuevas this Q day of f Y 2025. Brenda S. Hamilton, Clerk of the Circuit Court By Clerk /� :c _ :r CITY OF ROANOKE " R OFFICE OF THE CITY CLERK .4. LYI '{' 215 Church Avenue,S.W.,Suite 456 }i ' Roanoke,Virginia 24011-1536 r Telephone: (540)853-2541 --- Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk August 19, 2025 Cindy McFall Board Secretary Roanoke, Virginia Dear Ms. McFall: This is to advise you that James Davis has qualified as a member of the Mill Mountain Advisory Board for a three-year term of office, commencing July 1, 2025, and ending June 30, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, James Davis, do solemnly swear (or affirm) that I will.support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge.and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Board for a three-year term of office, commencing July 1., 2025 and ending June 30, 2028; according to the best of my ability. (So help me God.) MES DAVIS The foregoing oath of office was ltaken, sworn to, and subscribed before me by James Davis thisday lam! 2025. Brenda S. Hamilton, Clerk of the Circuit Court 6<(°71-71%4CITY OF ROANOKE ' x CITY COUNCIL xr 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov Council Members JOSEPH L.COBB Stephen T.McGuire Mayor Phazhon Nash Nicolas Hagen Vivian Sanchez-Jones Peter J.Volosin Evelyn W.Powers August 18, 2025 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I am sponsoring a presentation by Richmond Vincent, Chief Executive Officer, Goodwill Industries of the Valleys, Inc., to present information with regard to the Melrose Plaza, at the regular meeting of City Council to be held on Monday, August 18, 2025, at 2:00 p.m. Sincerely, CfrkiA Joseph L. Cobb Mayor JLC:ctw 41)11,- 4 1. . _. ._._. _ . _,... _. iir - -- - , :1/4***‘%".*---------„.,- ‘ , . ,,:,:, ...4.. _ , ,._ MELROSE ".. ,,,, .i. ., 1 vviz,o , .:.„ f,,,, , .,„ . . , al .; .,:,,,,,,.„,,,, , „..., ,, .., .,,,, ,.4. ' '' ' '. '''' • -- ,'' khlk,1-;f.C.1 .' ' Alifik PLAZA mri,.. 47.4 LLL ... .. ... , ,_ ____ CELEBRATING CU LT U R E . EMPOWERING COMMUNITY. Bank of Botetourt Economic Melrose Branch Stability Wellness on Library Melrose Social& Health Community Social Context Determinants Care of Health Market on Melrose Education Neighborhood:• Environment Si The Excel Center .� I V Harrison Museum of African American MELROSE Culture PLAZA Market on Melrose and Henrietta's Café Market on Melrose is a full- service grocery, with fresh produce and meat. Henrietta's Café is an extension 4 -gr. -,,,o, . .-iv It _ 1-'- of the Market on Melrose, S. offering ready-made meals for 1.' illp . t“1 t individuals and families. may' \\\'r� ,� r.,.� ,lie:au .'�Ti, '. �R"nA� • / ; ,-,-,4 , ' . ,4„,,,„, ,, ,, ,,,, f _ _.uw,.0 MELROSE PLAZA The Excel Center ... . , I he first adult high school in the Commonwealth, The Excel Center, opens on August 25. FREE ADULT 7 HIGH SCHOOL• We can't wait to welcome o u r k. adult learners into this ~" innovative space ! x tc MELROSE PLAZA : ... _ �- -41 y • 1 t. ;9 1 a '�� _.�-� _. m..,„1:,,,,,,,,',,,i-.,7 `� . i� w. ' �i� , 1 .. �- - ti M ."'.,:' I II 1 NP. M E LROS E B RAN C H , sk_..,.„..,....: ,. , „,. ,. . ..... ,, ....„„ „ , ____,......._ LI B RA RY , ,..,,,, „. N r , „.,, 4.. 1 ern , ' . _ - ' . a Pei ' . x .t, r \ 4'' �« r.7r 'w, ,,w i! am.I � Sf pS ' *4- �s,, ti_' , , "' , ry ina A rr 4 r+t aMQ ` LA , , . , , Ilk— \., , ..,,......_ r-..„„.",_. Q.) 1 . 1 IFF I r ..4 (,_ t [ i 1 ! I, f 1-4---r.,, ..--) ''''"-, 1J,1 ____ :•atij LE-1 ___i - 1, - - - \, 1 var--• 'I -11 C-4 ••,,--,',.' '-' [,`'''. ,.•-•' --,;.,-- : 8 L, .- ,!. .1.4. ..0\,A '`,,`,'"•10 ° ,- 'f ,. _ , ,..._ limov . .., ,e1'!;:7-771 .• illi , . / 4211 tilki ( t5r'eCitiert-tc 0:'',, . • 0 .. ,. . .., .,, , . .... ,. .0 0 4 . L ' 'V _ - . , 111111°11;• ‘ . ...', . . . . , ,...-- , ' "P••• 4 . •,,-,' -'''''' „... f , ,.., :•",',.,., ,-,..,,,;, ..,,,,,, "' 4111. ENGAGE ,..... . • i ,„..41 , • , , . .: .. A. ., 1 i f• I 'PI) '''.• i :, ,*...,. .. '1.44 4 i f' ` Iii• Nr-• "i . EDUCATE . . . . - ...„- • 4, ., , III EMPOWER .,,..: N. '''-:.-.C*,;-• - .,:tt '• Z'.. ' '' ,C,..,',''‘.144.'.:::- .'•-- -- ..),:",-,7;3'•..., / , ,f .. - '''--.. 7 T • ',4‘. .. .r,' 15;1, .,',3! .. "•,•''' ' '... "," ' ":„.",::1,-, ',--•.',',„2.',-",,,,IVIe ' ,,,c±.,. - : fij, .,- /',"" 97:--;;-•-•,;,,Tit' ': 4". •,., , ..- " .=•• - '.' :'--.f", ---': '.. ' , . .: .•...„ . , • .. -.„ . . , , it,[i, 1,10,,:.0.,,,,...,:,,.,___,, .,,,,.,,,,,..,r, rill '.••--,.- . . . ,..... •• .• . Iv.t.---' -,'-% ' il- 4,-, .:„„,,,A ,,,,, ,-,,,,'• * .., %AA;- ' '-,- . .', t:-• nt. • , ..,,, . , ,.- -.- • - , r - • .-•? • .. ..,./.. ''' , •--,V, ,;•' . . "*A- '. 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'.:4. . „„ ..„ „,, Bankof Botetourt .„, Q 2502 Melrose AVE, NW,STE B, Roanoke,VA �` THE MELROSE PLAZA OFFICE OPENED ON ( FOCUSEDV. f Bot.rtourt ,) R 4 ///' MAY 11 202544„. :,... ,, . „ .. _.,_ . . , .y . ^ , 2,097-SQUARE-FOOT FACILITY �, ' 10-YEAR LEASE �. �� s--� _ � " .' - - 1 4.5 FULL-TIME EMPLOYEES id 611 BankotBotetourt �. � ® ,���, % � t p1,� `� "' TOTAL INVESTMENT: MELROSE OFFICE �_ '"GRANO OPENING � "d CELEBRATION ).Y I LEASEHOLD IMPROVEMENTS ) $118,000 FRIDAY,MAY 9" r OPEN HOUSE ALL OAY - FURNITURE, FIXTURES, iTM ) $260,000 RIBBON CUTTING AT NOON $378,000 /////////////////�////////////////////////////// ,,, SINCE ITS OPENING IN MAY, THE MELROSE PLAZA !, � OFFICE HAS GENERATED OVER 1 . 783 404 `�. . IN DEPOSITS AND HAS OPENED MORE THAN tr„, / r 4 '; 122 ACCOUNTS I to DOROTHY SMITH, BRANCH MANAGER OF MELROSE PLAZA, WITH A CUSTOMER ON MAY 9, 2025. //////////////////////////////////////////////// ,: LOCAL OUTREACH 7-ti i. . . .. _ 1 " , FINANCIAL EDUCATI """` So far in 2025, Rita Joyce, Assistant Vice President, Community iim.... Development Officer, has taught more than 13 financial education classes. '� 1140,,, Classes are scheduled for the month of August in the Conference Room at Melrose Plaza, which Rita plans to lead. ode- fr- COMMUNITY EVENTS '•►TODAY A 4 pBank employees and the Melrose Team have dedicated meaningful READER; volunteer hours at events that have taken place in the City of TOMORROW P. LEA ERA' Roanoke. Some of these events include: • `" _. > Melrose Plaza Spring Fun Day `, . • ➢ Hope Center Community Cookout F' �#'•'re alif > 2025 Black Family Wellness Expo ➢ Kindness, Kites, and Connections g Bank of Botet.ourt '; .' //////////////////////////////////////////////// HARRISON MUSEUM OF AFRICAN AMERICAN CULTURE Opening October 2025 E.B. Smith, Executive Director • Anchored in Black medical Healing Hands : history: Burrell Memorial, Henrietta Lacks, Hunton The Legacy of Life Saving Crew ontextualized with other Black Medicine allenges, practices, and ling traditions • lores trust, self- c• 4 cept, and access to care • First exhibit in our new space: Healing Hands wy M HA • M .. OF AFR_ May all who visit our museum ' ° leave knowing that they can ' • ur ision accomplish more than they imagined when the arrived . Impact g Y -E. B. Smith , Executive Director Culture as Community Infrastructure r ARRISON ‘dik ' MUSEUM AFRICAN AMERICAN CULTURE Weilness on Meirose C&RJLIONCLINIC I ncreasing Access to Health Resources: • A grant-funded Carilion community health worker will connect area residents to primary care, Medicaid, health education, health screenings and other resources. Empowering Healthy Behaviors: • Our team of trained health educators will deliver evidence-based programs that support good nutrition, mental health and chronic disease management. • Community health nurses will provide chronic disease screenings and flu vaccinations and, in partnership with VDH, assist with back-to-school '� • immunizations. n/1 MELROSE PLAZA Wellness on Melrose C&RJLION CLINIC Healthcare Job Development: • Carillon Human Resources has committed to facilitating up to 15 paid internships for Excel Center students each year for 3 years. MELROSE PLAZA Wellness on Meirose C&RJLIONCLINIC MEM Supporting Healing • The Keeley Healing Arts Program will provide opportunities for the community to experience the healing power of the arts through ■ a rotating art gallery ■ open studio space for self-guided art creation ■ educational classes and community healing events I• n/1 MELROSE PLAZA C FREE HEALTH AND WELLNESS .. 'g .... PROGRAMS: September 2025 = z � , .T x 1 " *A„ TU ES Open Art Studios, 4— 7 PM TU ES Open Art Studios, 4— 7 PM 2 16 THURS Open Art Studios, 9 a.m. — THURS Open Art Studios, 9 a.m. - • noon noon 4 Chair Yoga, 2 — 3 p.m. ( 18 Chair Yoga, 2 — 3 p.m. 0 Healthy Hearts, 11:15 a.m. — T Food and Mood, 2 — 3 p.m. F R I 12:30 p.m. L� UE S. 5 23 Open Art Studios, 4— 7 p.m. Creative Expressions, 10:30 — Open Art Studios, 9 a.m. - TU ES. 11:30 a.m. - THURS. noon 9 Open Art Studios, 4— 7 PM °'• 25 Chair Yoga, 2 — 3 PM g THURS. Open Art Studios, 9 a.m. — TU ES• Open Art Studios, 4— 7 p.m. noon 11 Chair Yoga, 2 — 3 p.m. 30 2502 Melrose Ave. NW For more info, visit 0 ..: 0 CarilionClinic.org/Melrose-Plaza Roanoke, VA 24017 :or scan the QR code: ❑ {; , ‘(,.,v ?: c..___-_-_ WELLNESS ON MELROSE CAItILIONCLINIC /i/ DANOKE : Al Roanoke Operations and Crime Control Center ( ROC3 ) . . 00 °PEj4 - ' 49 �1 oA.Nor% ,ONMf T,t, 1 EST, 2025 f, e,«� tia ROCS to\ �� </./1/ ., MF CONTROL 'OANOKE TABLE OF „00- 0PER4,. CONTENTS 4-OVA IIIIII tis omm.=11... EST 2025 • About ROCS ROC3 �,�� G��'�`` • Purpose r p o s e° MECONTR& • Operating System p g Y • Transparency and Data Collection :OANOKE MISSION _.......,. _ .. . ,.,__. _ --., .. STATEMENT , . -77r:64; .,,,, - \ :!„1, "` ..., n immmmimi ,... The mission of the ROCS is to enhance public safety by providing real-time intelligence, analysis, and support to law enforcement operations within Roanoke City and surrounding areas. ,,, IPArlerrilillli , OANOKE ABOUT ROCS �- ,i, ., . A,„,..- ., 1 I , , _ _ .. _ _ ___ ., ,.., , ,. _ . ,,,,,,,._ 1. __,.-7 , ice 0 e ,.. , , ..is. • ROC3 — the Roanoke Operations and Crime Control Center — ri,,,, - —_,...,.., �" serves as the Real Time Crime Center for the Roanoke City 430,-; '-il ,, , ,,,,,.1 ,. ..... ,- ,..., Police Department. ` ' ' • It serves as the central hub for intelligence, technology . ' .' A integration, and coordinated public safety response, supporting proactive policing and real-time decision-making. OANOKE Eit end id(AIGQ SA ;Q x 411& z 4# o PURPOSE "°``e Dame g iiii. w.e Q z FIa ad SI Y 1 N4RTWEAs7" k f O SOUTH a ND ' NI w►eac The purpose of the ROCS is to: "'�` w"°It" S "4 id Ho ardPerk `'-'P N 5.115 431 • Centralize real-time data and intelligence to support officers in the 5R v field. (Both proactive AND reactive). 5 5 RIVER PARR wsrWA 9 Ramos • Enhance situational awareness for more informed decision making. fCCYrMfi Who lwrd WAIR S� ; • Strengthen public safety and community trust through transparency. N,f Mali Homo A• Ai tar • Serve as a hub for collaboration between law enforcement, analysts, and stakeholders. '.OANOKE ROC3 Platforms - f Motorola Aware for situational awareness and data integration. II. Flock / Flock OS Integration • Integrates video, sensor data, dispatch info, and radio • Provides alerts on stolen vehicles, wanted persons, and vehicles of communications. interest. • Helps monitor unfolding incidents and coordinate officer • Assists in solving crimes by capturing license plate and vehicle response. details. • Enhances officer safety by delivering alerts and intelligence in • Data includes vehicle make, color, and unique features—not just the moment. plates. • Supports collaboration with other city departments and • Supports BOLO (Be On the Lookout) alerts for faster interdiction. agencies. • Aids investigations with historical lookbacks and location patterns. • Connects with regional and national databases to enhance �p� detection. 111:OANOKE ROCS Platforms (con't) II. Force Metrics IV. Avigilon cameras • Delivers critical information to first responders and investigators • City wide camera monitoring . (prior incident reports, photos, phones, addresses, warrants, associates, etc..) ✓ Security breaches V Active Shooter • Greatly reduces the need for analytical support and allows crime V Criminal/Civil Investigations analyst to focus on major cases and special requests V Riots/Protest V Critical Incidents • Provides hot person and hot spot identification for focused policing efforts • Provides Jail Management System information (pending locally) • Reliable information in the palm of your hand rigr17.7s.,m t ROANOKE Transparencytanwirrtlt in, ri II iv • A public transparency portal is available on the Roanoke City website. = eill. aidia _ �� ' • This portal allows the community to view _ Flock LPR usage and policies. ;'-'; -`Is r , • All LPR data is purged every 21 days, in compliance with a new law effective July 1, 2025 < V .-,, • Internal policy and auditing • - �: C. 0 0 - ,t ` 40 , , a • Public tours of the ROCS i e ov' G ill R 0 . , ET J , IMIP77.0 1OANOKE i .„,„, •••• . Questions „.„..„..„ . ,..„ . ..... .....2.,„... „„..., ..... ...... ...... . -....„-..ti- . ,_ . ._ , ...... ,.....• . ..._____. :7.,.....ixi fi/11.11:04 .04,4,', r'i__ . ,.1 / mow .. '..t r .Y ".• . '` "" ' y, ft ,'1,,,,, 2:-.r .r:0540-853-1643 071 .--:-*‘-„4;1,,-,4 s-*4': . III t 4111 \ -, :I, ,, '''N\ I 0/ ;" 4 4» Yam..® Eric.Mayo@roanokeva.gov4. + yl*Y i Tice► * . M www.roanokepolice.com 1 '� `" ~ ri , \ , N.,,,,,, 1 / 348 Campbell Ave SW �' Roanoke VA 24016 ~l IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18th day of August 2025. No. 43246-081825. AN ORDINANCE accepting and appropriating additional funds from America's Small Business Development Center("SBDC")to the City of Roanoke("City")and the Greater Roanoke and New River Valley SBDC for America's SBDC and Google.org AI U Program; appropriating funds detailed more fully infra; authorizing the City Manager, or designee, to execute any necessary documents to accept such Funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the additional funds from America's Small Business Development Center to the City of Roanoke and the Greater Roanoke and New River Valley Small Business Development Center to utilize a sub-award issued by George Mason University for salaries, fringe benefits, and travel associated with delivering AI-related training and advisory services in the amount of$6,500, for the period March 1,2025 through February 28, 2026, all of which is more particularly described in the City Manager's Report dated August 18, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City, the grant agreement and all necessary documents required to accept such grant. All documents shall be upon form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. 4. The following sections of the Grant Fund be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Employee Wages 235-1211-0000-51002-400161 $ 5,000 Travel 235-1211-0000-58352-400161 1,500 Revenues: External Third Party 235-1211-0000-40125-400161 $ 6,500. 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: &L ) '- --, C'et .. . City Clerk. ` _ . 4 City Manager's Report �WiriF°...' Submitted by: Heather Fay, Acting Director Greater Roanoke & NRV Small Business Development Center ROAN O KE August 18, 2025 Title: Acceptance and Appropriation of Increased Funds to the Greater Roanoke & NRV Small Business Development Center for America's SBDC and'Google.org Al U Program. Background: Al U is a national program led by America's SBDC and funded by Google.org, which was created to strengthen the capacity of the SBDC network by providing targeted training and resources focused on artificial intelligence (Al). Through this nationwide initiative, SBDCs across the United States and its territories are participating in the Al U Program, including the Greater Roanoke & NRV SBDC. Participating in the Al U Program will build advisor expertise and support small businesses in leveraging Al tools for innovation, efficiency, and growth. As part of this effort, the Greater Roanoke & NRV SBDC will utilize a sub-award to implement the approved scope of work, which includes: • Internal capacity building through structured Al training sessions for counselors, covering both foundational and advanced applications of Al in the small business landscape. • Direct client support to assist local small businesses with understanding, adopting, and integrating.Al technologies into their operations. • Participation in the 2025 America's SBDC National Conference, with designated funds supporting travel costs for counselors to engage in advanced Al modules and peer exchange opportunities. . This sub-agreement supports the overall strategic goals of the Al U program by aligning local expertise and outreach with national innovation efforts. The use of funds is designated for salaries, fringe benefits, and travel associated with delivering Al-related training and advisory services. These activities are critical to building advisor competency, promoting digital adoption among small businesses, and sustaining the long-term impact of,the initiative. The Al. U Program aligns with the SBDC's mission to help businesses start, grow, and succeed, while also advancing regional economic development goals. By equipping advisors with relevant Al knowledge, the program supports local businesses in remaining competitive and future-ready. Considerations: City Council action is needed to accept and appropriate funds associated with the City's role as local host for the SBDC. Recommended Action: Accept and appropriate the increased funds in the attached ordinance to the Grant program fund of$6,500 and authorize the City Manager, or designee, to execute any required agreements or documents, such documents to be approved as to form by the City Attorney. Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA SUB AGREEMENT BETWEEN GEORGE MASON UNIVERSITY AND CITY OF ROANOKE This Subagreement("Agreement") is entered into by and between George Mason University("Mason"), an educational institution and agency of the Commonwealth of Virginia and City of Roanoke, ("Subrecipient"),also an educational institution and agency of the Commonwealth of Virginia,together "the Parties." WHEREAS,America's SBDC("Prime Sponsor") has issued George Mason University an award for the project, "America's SBDC and Google.org Al U Program," Prime Award number 224832("Prime Award"); and WHEREAS,Subrecipient has proposed to collaborate with Mason on the Prime Award; NOW THEREFORE, in consideration of the mutual promises and benefits hereunder and other good and valuable consideration,the Parties mutually agree to the following: 1. STATEMENT OF WORK Subrecipient agrees to perform the work described in the Statement of Work, incorporated herein as Attachment 1. 2. TERM AND TERMINATION A. The period of performance("Term")shall begin on March 1, 2025 and shall not extend beyond February 28,2026 ("End Date") unless mutually agreed in writing by the Parties. B. Any extension,continuation or further funding of this Agreement beyond the End Date shall be subject to: appropriate time extension approvals by Mason or the Prime Sponsor,as applicable; and ii. continuation by the Prime Sponsor of the Prime Award and authorization by the Prime Sponsor of specific funds for the Subrecipient's portion of the work. C. Th Agreement may be terminated: Any time the Prime Award is terminated by the Prime Sponsor and Subrecipient receives notice by Mason to that effect; ii. If Subrecipient fails to perform any obligation under this Agreement, Mason gives Subrecipient thirty(30) days written notice of pending termination, and Subrecipient fails to cure or correct said deficiency within the thirty-day period,or such period as the parties may mutually agree in writing;or iii. Without cause by either Party, by giving at least thirty(30) days advance written notice to the other party prior to the End Date of this Agreement. D. In the event of termination, Mason shall reimburse Subrecipient for actual costs incurred up to the date of termination,and for any non-cancelable commitments and obligations made prior to the date of notice of such termination. Reimbursement shall be made in accordance with Sections 3,4 and 5 of this Agreement. 1 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA 3. BUDGET A. This is a cost reimbursable agreement. The not to exceed budget in the amount of $6,500.00 for Subrecipient's performance under this Agreement is hereby incorporated as Attachment 2. B. Total expenditures for Subrecipient's performance shall not exceed the budgeted amount stated in Attachment 2,except as provided in Section C of this paragraph. C. Additional funds not allocated in Attachment 2 may be awarded to Subrecipient if mutually agreed to in writing by both Parties. Any such additional funds shall be subject to availability from Mason or the Prime Sponsor. To apply for additional funds under this paragraph,Subrecipient shall at any time during the Term of this Agreement, submit one copy of the proposed budget changes to the Mason Administrative Contact identified in Section 13 this Agreement. 4. ALLOWABLE COSTS The allowability of costs under this Agreement shall be determined in accordance with the provisions of the Prime Award, hereby incorporated as Attachment 4. 5. PAYMENT A. Subrecipient may submit invoices to Mason not more often than once per month and Mason shall reimburse Subrecipient only for actual costs incurred on the project. B. Total reimbursement shall not exceed the amount allocated in Subrecipient's Budget identified in Attachment 2,except as provided in Section 3.0 of this Agreement. C. Invoices shall reference the name of this project, "America's SBDC and Google.org Al U Program,","and the Mason Subaward Number E2248322. Invoices shall also include the approved budget as stated in Attachment 2,the expenditures for the period being invoiced, the total expenditures to date and the remaining balance of the budget. The Subrecipient's fiscal agent shall certify invoices for accuracy and propriety. A sample invoice format to be used for this Agreement is provided as Attachment 3. A final invoice is due within sixty(60) calendar days following the End Date or termination date of this Agreement. Each invoice shall be sent to the following address: Accounts Payable George Mason University 4400 University Drive, MS 3C1 Fairfax,VA 22030 Or email invoices to the following address: acctpay@gmu.edu D. Mason retains the right to review any and all payments or reimbursements made to Subrecipient. If, upon review, any such fund transfer is found to be incorrect for any cause or disallowed under the Prime Award,Subrecipient shall return such funds upon demand to Mason. Mason may, in its sole discretion, deduct such funds from future payments to be made to Subrecipient,without prejudice;subject,however,to Subrecipient's right thereunder to establish the appropriateness and validity of any costs disallowed under this Agreement. 2 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA E. To check payment status of any invoice,Subrecipient may register in the Mason Fiscal Service Payment Inquiry Portal at: https://468002.invoiceinfo.com/register.php. 6. SUBAWARD CLOSE OUT Along with any other reports or deliverables required hereunder,Subrecipient shall submit its final invoice and Release and Assignment form to Mason within 60 calendar days following the End Date or termination of this Agreement. Payment of the final invoice will be withheld pending: A. Completion,submission and acceptance by Mason of all work performed under the Statement of Work; B. Completion of Subrecipient's Release Form and patent/invention report found at: https://osp.gmu.edu/forms/and any other forms, as requested; and C. Clear,visible,and proper marking of"Final Invoice"on the actual final invoice. 7. PRIME AWARD TERMS AND CONDITIONS It is understood that this Agreement is issued under an award from the Prime Sponsor and all applicable requirements, regulations and provisions of the Prime Award are hereby incorporated into this Agreement as Attachment 4. 8. MODIFICATIONS All requests for modifications to this Agreement, including but not limited to, budget modifications,extensions,and changes to the Statement of Work,shall be submitted by the Subrecipient to the Mason Administrative Contact. No modification to this Agreement shall be valid without the signatures of the duly authorized representatives of both Parties. 9. AUDIT AND COMPLIANCE The provisions of the OMB Uniform Guidance, 2 C.F. R. Part 200, as applicable to Subrecipient, shall apply to this Agreement. If Subrecipient is an institution of higher education or not-for- profit entity, it shall assure Mason that it complies with all OMB Uniform Guidance audit requirements. For-profit entities'surveys, audits and examinations shall conform to the Government Auditing Standards issued by the Comptroller of the United States and any guidelines issued by the Prime Sponsor. It shall notify Mason of the completion of required audits and any adverse findings which impact this Subaward. 10. RECORDS AND RECORD RETENTION A. Fiscal Records: Subrecipient shall maintain such books, records, documents and other evidence,accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature it claims to have incurred for the performance of this Agreement. All such fiscal records shall be made readily available for review by Mason or Prime Sponsor at any time during the period identified in Paragraph 10.0 below. B. Technical Records: Subrecipient shall keep clear and accurate records of the procedures conducted and data collected throughout the Term so that progress of the project may be readily evaluated at any time by Mason's Principal Investigator. C. Audit of Books: Financial reports,supporting documents and other records related to this Agreement shall be retained by Subrecipient for a period of three (3)years from the date of final payment except that records that relate to audits, appeals, litigation or the settlement of claims arising out of performance of this Agreement shall be retained until such audits, appeals, litigation or claims have been disposed of. All such reports, documents and other 3 Docusign Envelope ID:26696F7C-F28A 4AA8-9DD6-D7B9A9CDFBCA records shall be made readily available for review by Mason or Prime Sponsor at any time during this period. 11. REPORTS A. Subrecipient shall provide reports as required by Mason's Project Director and the Prime Award, including but not limited to, a final report due sixty(60)days after the End Date of this Agreement. B. Subrecipient shall submit reports of expenditures regarding the subcontracted activities to Project Director within sixty(60)days after End Date or termination of this Agreement. C. All Reports shall be submitted to Mason's Principal Investigator the address identified in Section 12(A)of this Agreement. 12. KEY PERSONNEL A. The Mason Principal Investigator is Ms.Jody A. Keenan who shall be responsible for the overall direction and coordination of the work to be performed under this Agreement and under the Prime Award. All correspondence or notices of a technical or programmatic matter related to this Agreement shall be delivered to the Mason Principal Investigator at the address below. B. Subrecipient's Principal Investigator is Mrs. Heather Fay who shall be responsible for the conduct of the work it performs under this Agreement. Any correspondence of notices of a technical or programmatic matter related to this Agreement shall be sent to Subrecipient's Principal Investigator at the address below. Should Subrecipient's Principal Investigator become unavailable,Subrecipient shall propose a substitute subject to the written approval by Mason and the Prime Sponsor. MASON CITY OF ROANOKE Jody A. Keenan, Director, Heather Fay VA Small Business Development Centers Network 1 South Jefferson Street, George Mason University Roanoke,VA 24011 4031 University Drive,Suite 200 Phone: 540-815-0012 Fairfax,VA 22030 hfay@roanokesmallbusiness.org Phone: 703-277-7727 FAX: 703-352-8518 4 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA 13. NOTICES AND CORRESPONDENCE All administrative,contractual,and business notices required by this Agreement shall be made in writing and delivered to the Mason Administrative Contact and Subrecipient Contact identified below, as applicable: MASON CITY OF ROANOKE Karen Gentry Heather Fay Contracts Administrator 1 South Jefferson Street, Office of Sponsored Programs Roanoke,VA 24011 George Mason University Phone:540-815-0012 4400 University Drive, MSN 4C6 hfay@roanokesmallbusiness.org Fairfax,VA 22030 Phone:703-993-9306 FAX: 703-993-2296 Email: kgentry4@gmu.edu 14. EQUIPMENT ACCOUNTABILITY AND DISPOSITION All equipment purchased pursuant to this Agreement shall be treated in accordance with the provisions of the Prime Award,Attachment 4. 15. LIABILITY To the extent permitted by the laws of the Commonwealth of Virginia, Mason shall be responsible for the ordinary negligent acts or omissions of its agents and employees causing harm to persons not a party to this Agreement. Subrecipient shall be responsible for the ordinary negligent acts or omissions of its agents and employees causing harm to persons not a party to this Agreement. 16. INSURANCE A. Mason is a state agency and is self-insured by the Risk Management Plan of the Commonwealth of Virginia for all claims up to the maximum provided by the Code of Virginia. B. Subrecipient shall maintain at its own expense: Commercial General Liability Insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury or property damage and two million dollars($2,000,000)annual aggregate; ii. Professional Liability Insurance in an amount not less than five hundred thousand dollars($500,000) per occurrence; iii. Worker's Compensation Insurance in an amount not less than that prescribed by statutory limits; iv. Commercial Automobile Liability Insurance applicable to bodily injury and property damage,covering owned, non-owned, leased, and hired vehicles, in an amount not less than five hundred thousand dollars($500,000) per occurrence as applicable;and v. an Umbrella Policy in an amount not less than one million dollars($1,000,000) to apply over and above Subrecipient's Commercial General Liability, Employer's Liability,Workers' Compensation,and Commercial Automobile Liability insurance coverage. Insurance is to be placed with insurers with a current A.M. Best's rating of A or better. 5 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA C. Each of these policies shall be primary and non-contributory with any insurance(including any self-insurance, deductible or retention) program maintained by the Commonwealth of Virginia and George Mason University. These policies shall be endorsed to provide that they shall not be canceled unless at least thirty(30) days' prior written notice has been given to George Mason University. D. By requiring the above minimum insurance, Mason shall not be deemed or construed to have assessed the risk that may be applicable to the Subrecipient. The Subrecipient shall assess its own risks and if it deems it appropriate or prudent, may maintain higher limits and broader coverages. Subrecipient shall provide Mason with a Certificate of Insurance upon request. E. If Subrecipient is a state agency, its state self-insurance plan will satisfy the above requirements. 17. INTELLECTUAL PROPERTY A. Subrecipient and Mason agree to report promptly and fully to each other any research results including but not limited to inventions, improvements, discoveries,or developments which may be patentable or copyrightable resulting from this collaboration. The Receiving Party shall hold such disclosure on a confidential basis and will not disclose the information to any third party without consent of the Disclosing Party. B. As a general principle, any invention, improvement, discovery,or developments arising from this Agreement whether patentable,copyrightable or not,which are made by employees of Mason shall belong to Mason and those made by employees of Subrecipient shall belong to Subrecipient. Subrecipient hereby grants to Mason a non-exclusive license to use the inventions and other intellectual property it develops hereunder to fulfill Mason's obligations under the Prime Award. C. Due to the close interaction of Subrecipient and Mason researchers and the collaborative nature of this effort, it may be impossible to identify or to separate the contributions of each Party. In such cases, inventorship shall be determined by legal means and in cases where inventors are from both Subrecipient and Mason,title to the intellectual property shall be held jointly. Subrecipient and Mason agree to negotiate in good faith a license agreement to allow for effective commercialization of jointly held intellectual property. D. It is possible that Subrecipient or Mason may possess rights in background intellectual property,that is, intellectual property not otherwise subject to this Agreement which would be useful or essential to the practice or commercialization of the results of projects arising from this Agreement. Where Mason and Subrecipient determine that background technology may exist, each Party shall retain its respective ownership thereto and agrees to use reasonable efforts to negotiate licensing rights that will allow for the effective practice and commercialization of these results. 18. PUBLICATION Subrecipient is encouraged to publish the results of this research project. All research reports and other publications relating to the work under or as a result of this Agreement shall: A. Bear proper acknowledgment of the support provided by the Prime Award from the Prime Sponsor; and B. Ensure that Mason and the Prime Sponsor have a royalty-free, non-exclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use, any copyrightable material that is developed under and as a result of this Agreement. 6 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA 19. PUBLICITY AND USE OF NAME A. Any and all news releases, advertising, promotion,sales literature,or other publicity released by either Party concerning this Agreement shall be subject to prior written approval of the other Party,and subject to the prior written approval of the Prime Sponsor,as appropriate. Any such publicity shall credit the contributions of each Party. B. Neither Party shall use the name, insignia,or trademark of the other Party, or any adaptation thereof, nor the names of any of its employees in any advertising, promotion or sales literature without the written consent of the other Party. 20. SUBCONTRACTING Subrecipient shall not enter into any subagreements, in whole or in part,without the prior written approval of Mason and Prime Sponsor. Purchase Orders and other routine expenditures are not subject to this provision. 21. ASSIGNMENT Neither Party shall assign or otherwise transfer its rights or delegate its obligations under this Agreement without both Parties' prior written consent. Any attempted assignment,transfer, or delegation without such consent is void. All of the terms and provisions of this Agreement are binding upon and inure to the benefit of the parties hereto and their successors and assigns. 22. RELATIONSHIP The relationship of the Parties to each other is solely that of independent contractors. Neither Party shall be considered an employee, agent, partner or fiduciary of the other, nor shall anything contained in this Agreement be construed to create any partnership or joint venture between the Parties. Neither Party shall enter into any agreement nor incur any obligations on the other's behalf, nor commit the other Party in any manner without its prior written consent. 23. GOVERNING LAW • This agreement shall be enforced and interpreted under the laws of the Commonwealth of Virginia. All disputes arising under this Agreement shall be brought before a proper court in the Commonwealth of Virginia. Subrecipient agrees that it shall at all times comply with all applicable federal and state laws and regulations. 24. SOVEREIGN IMMUNITY Nothing in this Agreement shall be deemed a waiver of the sovereign immunity of the Commonwealth of Virginia. 25. STANDARDS OF WORK Subrecipient agrees that the performance of the work and services of this Agreement shall conform to the highest professional standards. 26. TAXES Subrecipient shall pay all current and applicable local,city,county,state and federal taxes, licenses and assessments related its performance under this Agreement including, but not limited to,those payments required by the Federal Insurance Contributions Act,the State Employment Tax Acts, and any other laws under which Subrecipient may be liable. 7 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA 27. WAIVER A. The failure of a party to enforce any provision in this Agreement shall not be deemed a waiver of such right. B. No waiver of any right under this Agreement shall be effective unless agreed in writing and signed by both parties. 28. SEVERABILITY Should any portion of this Agreement be declared invalid or unenforceable for any reason,such portion is deemed severable from the Agreement and the remainder of this Agreement shall remain fully valid and enforceable. 29. ENTIRETY This Agreement constitutes the entire understanding of the Parties and supersedes all prior oral or written agreements regarding the subject matter hereof. 30. IMAGE Subrecipient shall not take any action or inaction which may be detrimental to the image or reputation of Mason. 31. FORCE MAJEURE Neither Party shall be responsible for a delay or failure in performance resulting from any cause beyond its control, including,without limitation,war,terrorism,strikes, civil disturbances, and acts of God. 32. NON-DISCRIMINATION If the Prime Award is a federal contract,the following applies: Mason and Subrecipient shall abide by the requirements of 41 CFR 60-1.4(a),60-300.5(a)and 60-741.5(a).These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities,and prohibit discrimination against all individuals based on their race,color, religion,sex,sexual orientation,gender identity,national origin,and for inquiring about, discussing or disclosing compensation. Moreover,these regulations require that covered prime contractors and Subrecipients take affirmative action to employ and advance in employment individuals without regard to race, color, religion,sex,sexual orientation,gender identity, national origin,disability or veteran status. 8 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA 33. AUTHORIZED SIGNATURES The signatories below certify that they are duly authorized to sign on behalf of their Party. IN WITNESS WHEREOF,the Parties have executed this Agreement on the dates set forth below. For: GEORGE MASON UNIVERSITY For: CITY OF ROANOKE DocuSigned by: By: 05aCtart.Do IC403... By: Michael Laskofski Name Associate Vice President, Research Services Title 7/15/2025 Date: Date: 9 Docusign Envelope ID:26696F7C-F28A 4AA8-9DD6-D7B9A9CDFBCA ATTACHMENT 1 STATEMENT OF WORK Roanoke ASBDC AI U Statement of Work The Roanoke SBDC, as part of the ASBDC AI U initiative funded by Google.org, will utilize allocated funds to advance AI training for counselors and support small business clients in adopting AI technologies. The project will include training sessions to equip counselors with foundational and advanced AI knowledge, enabling them to provide effective guidance to clients on integrating AI into their operations. Additionally, funds will cover travel expenses for counselors to attend the 2025 ASBDC conference, where they will participate in specialized training modules focused on AI tools and strategies for small businesses. The initiative aims to enhance counselor expertise, deliver impactful client support, and foster innovation and growth among small businesses through the strategic use of AI. 10 Docusign Envelope ID:26696F7C-F28A 4AA8-9DD6-D7B9A9CDFBCA Attachment 2 City of Roanoke-ASBDC Al U Budget Personnel Salaries& Fringe 5,000 Travel Travel-2025 ASBDC 1,500 Total 6,500 Budget Justification $5,000 will cover salaries and fringe benefits for staff involved in delivering Al training to counselors and providing direct support to small business clients. $1,500 will be used for travel expenses to the 2025 ASBDC conference, allowing counselors to participate in advanced Al training sessions.City of Roanoke Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA ATTACHMENT 3 SAMPLE INVOICE YOUR COMPANY NAME/LOGO HERE George Mason University Accounts Payable 4400 University Drive, MSN 3C1 George Mason University Fairfax,VA 22030 INVOICE Payment for Subaward Number E on the project titled, " ,"for the period through Current Total-Expenditures- Remaining Line Item Budgeted Expenditures to-Date Balance Personnel $ $ $ $ Fringe Benefits $ $ $ $ Travel $ $ $ $ Equipment $ $ $ $ Supplies $ $ $ $ Contractual $ $ $ $ Other $ $ $ $ Total Direct Costs $ $ $ $ Indirect Costs $ $ $ $ Total Costs $ $ $ $ By signing this report, I certify to the best of my knowledge and belief that the report is true, complete and accurate,and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal Award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud,false statements,false claims or otherwise. (U.S. Code Title 18, § 1001 and Title 31, §§3729-3730 and 3801-3812). Name Date 12 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA ATTACHMENT 4 PRIME AWARD TERMS AND CONDITIONS 13 Docusign Envelope ID:26696F7C-F28A-4AA8-9DD6-D7B9A9CDFBCA AMERICANS Al SBDCV March 18, 2025 Jody Keenan State Director Virginia SBDC Dear Jody, RE America's SBDC and Google.org "AI U" Program - First Payment am pleased to inform you that as a participating center in the America's SBDC and Google.org program "Al U," your first of three payments is being processed. A check in the amount of$46,737 will be mailed to your center shortly. Please note that these funds are not subject to indirect costs and should be used exclusively for your center's operations. This allocation represents the first installment of your total award for participation in this initiative. We , greatly value . your center's. involvement in' this important project. Your participation is instrumental in helping small businesses across the nation leverage artificial intelligence tools to enhance their operations and competitiveness. We look forward to our continued partnership through years 2 and. 3 of the Al U program and encourage your ongoing engagement with this initiative. If you have any questions regarding the payment or the program requirements, please do not hesitate to contact Diana Fonseca Varela at diana@americassbdc.org - Thank you for your commitment to-this innovative program. Sincerely, DocuSigned by: 4&e, ;te L001v2 8/2025 'Charles "Teewe caos... President/CEO Michael I_askofski CC. April Youngblut, Vice-President Associate VP of Research Operations Diana Fonseca Varela, Executive Program Manager a uA .a3mericassbdc.org/A1-U INVOICE AMERICArS Si.BD :: #ED1219 VIRGINIA GREATER ROANOKE& NRV 07/15/2025 Due Upon Receipt Description Quantity Amount Payment for Subaward Number E2248322 on the $6,5,000 project titled, "America's SBDC and Google.org AIU.Program," for the period March 1, 2025 through February 28, 2026 Budget Attached Total $ 6,500 . 00 Please send payments to BILL TO Treasurers Office C/O Brittany Peters George Mason University 215 Church Ave#254 Accounts Payable Roanoke, VA 24011 4400 University Drive, MSN 3C1 George Mason University Fairfax, VA 22030 V c G A'd JO hello©roanokesmallbusiness.org 540-815-0012 �� � ►►ao at. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18th day of August 2025. No. 43247-081825. AN ORDINANCE authorizing acceptance of reimbursement for the Compensation Board's share of the 1.5% bonus paid to Constitutional offices staff and officers; authorizing execution of any required documents on behalf of the City; appropriating reimbursed funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. WHEREAS, the Commonwealth of Virginia 2025 session of the General Assembly provided funding for a 1.5% bonus for Constitutional officers, regional jail superintendents, and their Compensation Board funded deputies and employees. WHEREAS, bonuses may be reimbursed by the Compensation Board for officers and employees that are in a Compensation Board funded position on July 1, 2025. Such reimbursements are particularly described in the City Manager's Report dated August 18, 2025. WHEREAS, the City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such reimbursement. All such documents to be approved as to form by the City Attorney. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager, or designee, is authorized to take such actions and execute such documents as may be necessary to implement, administer, and accept reimbursement, with any such documents being approved as to form by the City Attorney 2. The City accept reimbursement for the Compensation Board's share of the 1.5% bonus paid to Constitutional offices staff and officers and appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations: Bonus and Separation Pay 101-1234-51153 $ 5,640 FICA 101-1234-51120 431 Bonus and Separation Pay 101-1233-51153 5,700 FICA 101-1233-51120 436 Bonus and Separation Pay 101-2140-51153 29,605 FICA 101-2140-51120 2,265 Bonus and Separation Pay 101-3310-51153 98,211 FICA 101-3310-51120 7,513 Bonus and Separation Pay 101-2210-51153 19,716 FICA 101-2210-51120 1,508 Revenue: Treasurer 101-1234-40613 $ 6,071 Commissioner Of The Revenue 101-1234-40612 6,136 Sheriff/Jail 101-1234-40611 137,594 Commonwealth's Attorney 101-1234-40610 21,224 3. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: (IX-eat:a, J% W _/_ • ^J`, City Clerk. - - - ram_ 2 City Manager's Report Submitted by: Margaret Lindsey, Director Department of Finance ROANOKE August 18, 2025 Title: Acceptance and Appropriation of Commonwealth of Virginia Compensation Board bonus funds. Background: The Commonwealth of Virginia 2025 session of the General Assembly provided funding for a 1.5% bonus for constitutional officers, regional jail superintendents, and their Compensation Board funded deputies and employees. While the Appropriation Act provides for the salary bonus on July 1, 2025, the Compensation Board recognizes the need for flexibility in the date for the bonus to be paid by the locality or regional jail to the elected officers and employees, based upon varying pay cycles instituted across localities. However, please note that the bonus may only be reimbursed by the Compensation Board for officers and employees that are in a Compensation Board funded position on July 1, 2025. Bonus payments made to any - individual that is not in a Compensation Board funded position on July 1 will not be reimbursable. Reimbursements for the bonus payment will be processed with the July, 2025 payroll and expense report. Reimbursements of the bonus amounts will require a certification by the locality confirming payment of the bonus to the officers and employees; payment of a higher (supplemented) salary amount by the regional jail or locality is not sufficient to meet the requirement that a bonus is paid in order to receive the reimbursed bonus funds. These bonuses were paid with the July 2, 2025 paydate for impacted employees. Considerations: As noted above, the Compensation Board will reimburse the amount for all covered employees and officers with the reimbursement coming from the General Assembly allotment calculated at 1.5% of the salary that the compensation board provides. In most instances, the City of Roanoke supplements the employee salary with local funds. The total paid to employees and officers with the July 2, 2025 payroll was $214,175.10 and the anticipated amount of reimbursement once certified is $171,024.62 The difference of$43,150.48 will be provided by each of the departments associated local budgets. Per the conditions noted from the Compensation Board, only those employees employed in the covered positions on July 1, 2025 were eligible. Recommended Action: Authorize the acceptance and appropriation of the reimbursement of the Compensation Board's share of the 1.5% bonus paid to the Constitutional offices staff and officers. Valmarie Turner, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43248-081825. AN ORDINANCE authorizing and approving a one-time bonus of 1.5 percent of their Fiscal Year 2025 salary to full-time local Department of Social Services employees, appropriating funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. BE TT ORDAINED by the Council of the City of Roanoke that: 1. All full-time local Department of Social Services employees shall receive a one- time bonus of 1.5 percent of their salary paid and reimbursed in Fiscal Year 2026 and based on the Fiscal Year 2025 salaries, such payment to be subject to all applicable tax withholdings. The estimated amount of$157,441.71 will be paid from State budget line 849, with no local match required, as more particularly described in the City Manager's Report dated August 18, 2025. 2. The following sections of the Fund appropriations be and the same,are hereby amended and reordained to read and provide as follows: Fund: Appropriations: Bonus and Separation Pay 101-5311-51153 $145,398 FICA 101-5311-51120 12,044 Revenue: Gen Admin(460.02,460.03) 101-1234-40676 $157,442 3. The second reading by title of this Ordinance is hereby dispensed with pursuant to the provisions of Section 12 of the City Charter. ATTEST: City Clerk • • i/ City Manager's Report �� Submitted by: Gwendolyn C. Coleman, Director Department of Human/Social Services ROAN O KE August 18, 2025 Title: Acceptance and Appropriation of a One-Time Bonus and Cost of Living Adjustment from the Virginia Department of Social Services. Background: On May 2, 2025, the Governor of Virginia signed the Appropriation Act for Fiscal Year 2025 and Fiscal Year 2026, which allocated a one-time bonus for full-time local department of social services employees. Considerations: The General Assembly amendments added a one-time bonus of 1.5 percent for full-time employees of the local department of social,services. The bonus must be paid and reimbursed in Fiscal Year 2026 and based on the Fiscal Year 2025 salaries. A local ordinance regarding payment of bonuses must be in place per the Code of Virginia Section 15.2-1508 to provide the bonus. The estimated amount of$157,441.71 dollars will be paid from State budget line 849, which requires no local match. Recommended Action: Adopt an ordinance accepting and appropriating the payment of the one-time bonus of 1.5 percent from the signed Appropriation Act of Fiscal Year 2025 and Fiscal Year 2026 to full- time local department of social service employees in an expenditure account to be established by the Director of Finance. Authorize the City Manager, or designee, to execute any forms required by the Virginia Department of Social Services to accept these funds; such documents to be approved by the City Attorney. Valmarie Turner, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43249-081825. AN ORDINANCE authorizing the acceptance of the Rescue Squad Assistance Fund Grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, authorizing the City Manager, or designee, to execute any documents necessary to accept such Grant; appropriating funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Rescue Squad Assistance Fund Grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, in the amount of$22,040.93, with a local match of$22,040.93, making the total funding in the amount of$44,081.86, to be used to purchase three new Lucas 3 Chest Compression Systems for the period of July 1, 2025 through June 30, 2026, as more particularly described in the City Manager's Report dated August 18, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City, any documents necessary to accept the Grant, in a form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. 4. The following sections of the 2025-2026 Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Equipment 235-3211-0000-69015-300251 $ 44,082 Revenues: Virginia Department of 235-3211-0000-40122-300251 $ 22,041 Health - State Revenues Local Match—General Fund 235-3211-0000-40126-300251 $ 22,041 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ----�� ATTEST: ee-teiA:ai City Clerk. Y `� City Manager's Report �� Submitted by: David Hoback, Chief Fire - EMS ROA N O K E August 18, 2025 Title: Acceptance and Appropriation of the Rescue Squad Assistance Fund Grant. • Background: Roanoke Fire-EMS has received notification from the Office of Emergency Medical Services that the City of Roanoke will be receiving a Rescue Squad Assistance Fund grant in the amount of$22,040.93. These funds will assist with the purchase of three new Lucas 3 Chest Compression Systems: Considerations: This grant is a 50/50 grant and requires a local match for the remaining $22,040.93. Recommended Action: Accept the grant as described above, appropriate a revenue estimate in the amount of $22,040.93, transferring the local match funding of$22,040.93 from the grant match account, and appropriating $44,081.86 into accounts to be established in the Grant Fund by the Director of Finance. Further, authorize the City Manager, or designee, to execute any required grant agreements to be approved as to form by the City Attorney. Valmarie Turner, City Manager CT COMMONWEALTH of VIRGINIA Department of Health PO BON 2448 7T1 1.I•I OR RICHMOND,%A 23218 1-800-828-1120 July 01, 2025 Duane Noell Roanoke Fire- Ems Department 713 Third Street Sw Roanoke,VA 24016 Dear Grant Administrator: The Office of Emergency Medical Services (OEMS) is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance Fund (RSAF). The attached Award Page itemizes the actual dollar value,quantity, funding level and item(s)your agency has been awarded under this program.The following documents can be completed and submitted via E-Gift: Memorandum of Agreement:Must be submitted by September 1,2025. Instructions for Grant Reimbursement: All items must be submitted in order to process your reimbursement. Equipment Status/Final Report Form: This form must be submitted sixty(60)days after the grant cycle deadline. If your agency has had special conditions placed on your grant award,any and all conditions must be met in order to receive reimbursement. Items awarded may be available by state contract,www.eva.virginia.gov,OEMS recommends your agency purchase under state contract if applicable. Any funding your agency receives through Return to Localities funding cannot be used as the matching share of Rescue Squad Assistance Fund grants or any grants offered using Four-For-Life funds."Any funds received from Section 16.2-694 by a non-state agency cannot be used to match any other funds derived from Section 46.2-691 by that same non-state agency". All items awarded funding must be ordered from the vendor by September 1,2025 invoices for all items awarded funding must be submitted to OEMS by December 31,2025. You must contact OEMS prior to the September 1,2025 deadline if your agency has encountered difficulties in meeting these deadlines. If you have any questions, please contact Michael Berg, OEMS Grant Program Manager at (804) 888-9106, Michael.Berg®vdh.virginia.gov or Linwood P. Pulling, Grant Specialist at (804) 888-9105, Linwood.Pulling@vdh.virginia.gov or 1-800-523-6019 for additional grant information. Congratulations, MARIA BEERMANN-FOAT EMS Director VDI_Iv IRGINIA Qp11QMEM Of KE LL1H Pfaff*/lbw r1/111Ir eninhament www,vdh.virgiuia,gov.ocros Office of Emergency Medical Services • Consolidated Grant Program • AWARD PAGE July I, 2025 -June 30, 2026 Grant Period Agency Name:Roanoke Fire-Ems Department Grant Number:WV-004/06-25 • • Item Type(Item) Status : Quantity . Funding Amount:Funded Funded % Lever Lucas 3 Chest Compression FUNDED 3 50150 $22,040.93 Conditions: • 13: Acknowledgment must be provided on any printed material, equipment or vehicle as follows:- "Funding was made possible by a grant front the Virginia Department of Health, Office of Emergency Medical Services." 28: Agencies must remain compliant with EMS data submissions (Code of Virginia Section 32.1-116.1). This includes. documenting "No Runs-to Submit"as applicable. The monthly Data Quality Report will be used to monitor compliance. • Total: $22,040.93' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43250-081825. AN ORDNANCE accepting grant funds through the 2026 Conference and Education Assistance Program made to the City of Roanoke by the Virginia Department of Fire Programs, authorizing execution of any required documents on behalf of the City, appropriating grant funds detailed more fully infra, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the 2026 Conference and Education Assistance Program funding made by the Virginia Department of Fire Programs in the amount of $8,000, with no local match, to provide training to local and regional emergency responders at the 2026 Spring Regional Fire School for a period of July 1, 2025 through June 30, 2026, such grant being more particularly described in the City Manager's Report dated August 18, 2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the city, any and all documents setting forth the conditions of this grant in a form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required to implement and administer the foregoing Grant. 4. The following sections of the Grant Fund appropriations be and the same are hereby amended and reordained to read and provide as follows: Grant Fund Appropriations: Training 235-3211-0000-52044-400162 $ 8,000 Revenues: Office of Emergency Medical 235-3211-0000-40122-400162 $ 8,000 Services - State Revenues 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: — -- City Clerk. J —_. • tL City Manager's Report Submitted by: David Hoback, Chief Fire - EMS ROAN O KE: August 18, 2025 Title: Acceptance and Appropriation of the Virginia Department of Fire Programs Conference and Education Assistance Grant. Background: The Virginia Department of Fire Programs supports local and regional fire department training through the Conference and Education Assistance Grant program. The City of Roanoke has been awarded $8,000 in funding to provide training to local and regional emergency responders at the 2026 Spring Regional Fire School. No local match is required for these funds. Considerations: City Council action is required to accept and appropriate the $8,000 grant from the Virginia Department of Fire Programs. Recommended Action: Adopt an Ordinance to accept the grant as described above and establish a revenue estimate in the amount of$8,000, and appropriate funding in an account to be established in a Grant Fund by the Director of Finance. Further, authorize the City Manager, or designee, to execute any required grant agreements to be approved as to form by the City Attorney. Valmarie Turner, City Manager % 1 Brad Creasy COMMONWEAL= of VIIEGEKTIA. Theresa Hunter EXECUTIVE DIRECTOR CHIEF OF ADMINISTRATION Nicholas Nanna Virginia Department of Fire Programs DEPUTY DIRECTOR July 22, 2025 Rhett Fleitz Battalion Chief,Roanoke City 713 3th Street SW Roanoke,VA Dear Mr. Fleitz, We are pleased to advise the Roanoke City of an assistance award of$8,000 under the 2026 Conference and Education Assistance Program for support of the 2026 Spring Regional Fire School courses as proposed in your assistance application. Funds are being made available for FY-2026. The performance period of the awards is July 1, 2025, to June 30, 2026. In order to remain eligible for the award the enclosed acceptance letter must be signed and returned to me no later than August 19,2025. The document can be returned via mailing service or email. Disbursement of the assistance award in the amount of$8,000 is scheduled for release by September 5, 2025,pending my receipt of your signed acceptance certification document. Be advised that the terms and conditions of this assistance award are set forth in the Conference and Education Administrative Policy&Application Instructions (available on our website). Pay special attention to the promotional acknowledgement associated with the grant award. Further, the recipient will provide in writing an accounting and after-action report within thirty(30) days of the conference conclusion or by June 30,2026,depending on the event date. A copy of the event itinerary along with invoices and payment receipts totaling the amount of the award shall be included in the submission. If you have any questions, feel free to contact me at my office 804-325-8942, or via email at zeina.altaha avdfp.virginia.gov. Respectfully, q 4 EA Zeina Altaha Grants Program Manager 1005 Technology Park Drive,Glen Allen,VA 23059-4500 Phone:(804)371-0220 or Fax:(804)371-3411 www.vafire.com Award Acceptance Certification • All completed acceptance statements must be received by VDFP not later than 5:00 pm Tuesday August 19 2025;VDFP r assumes no responsibility for lost,delayed,or incomplete paperwork. Properly completed acceptances not otherwise received timely may result in the award having then expired. In the foregoing it is highly recommended that completed paperwork be •0 returned via USPS Certified Mail RETURN RECEIPT REQUESTED—or—through the use of a private transfer service such as U UPS,FedEx or the like.Email submissions are also accepted. - It is solely the grant award recipient's responsibility to assure that all FIN,FIPS,and EFT information is complete&accurate. • Be sure that if a transfer(EFT)into other than your jurisdiction's ATL allocation receiving account is used,that the proper a) account information is provided and returned on or before the above deadline. • All entries must be made in ink or type written. 2026 Spring Regional Fire School rn w0 You have been awarded a Conference and Education Assistance grant from the Virginia • Department of Fire Programs in the amount of$8,000. This grant is to be used for the 2026 Spring Regional et Fire School as indicated in your application. 1. 4 It is a pleasure to support your organization and its educational efforts. VD The offer of this award shall expire effective 5:00pm Tuesday,August 19,2025, if not otherwise accepted by that time. This grant is awarded effective this date for acceptance of any above specific terms&conditions and the general terms& conditions as enumerated under the Department's current Conference and Education Grant policy. In accepting this award the recipient agrees to use such funds only for the specific purpose(s) granted and further agrees, in the event of noncompliance, to the full repayment of all grant monies received, such made to the Commonwealth's FIRE PROGRAMS FUND through a prompt&complete reimbursement to the"Treasurer of Virginia"and tendered to the VIRGINIA DEPARTMENT OF FIRE PROGRAMS. 1 Mark only one—failure to complete this entry may result in expiration of the award 0 Accepted The award is... 0 Declined (Signature) (Date) r (Typed/Printed Name) (Title) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43251-081825. AN ORDINANCE authorizing the conveyance of a water vault easement along the property adjacent to 16th Street, N.W., Roanoke Official Tax Map No. 2231601, commonly known as Eureka Park, to the Western Virginia Water Authority, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager, or designee, is hereby authorized, for and on behalf of the City, to execute the necessary documents providing for the conveyance of a twenty foot (20') wide by seven feet and fifty-nine inches (7.59') long, for an approximate area of 152 square feet, water vault easement as part of the Eureka Park Recreation Center renovation and expansion, along the property adjacent to 16th Street, N.W., Roanoke Official Tax Map No. 2231601, commonly known as Eureka Park, to the Western Virginia Water Authority and the purpose of the easement is to provide future access and maintenance, as more particularly set forth in the City Manager's Report dated August 18, 2025. 2. All documents necessary for this conveyance shall be in a form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. _ '` City Manager's Report �' Submitted by: Ross Campbell, PE, Director Department of Public Works ROA N O K E August 18, 2025 Title: Execution of an easement to the Western Virginia Water Authority for the Water Vault on Official Tax Map No. 2231601, belonging to the City of Roanoke. Background: , As part of the Eureka Park Recreation Center renovation and expansion the facility fire suppression systems have been upgraded. Part of those upgrades include a new water vault containing an 8" diameter fire line and 2" domestic line located along the property line adjacent to 16th Street. As protocol, the WVWA requests that the water vault be placed in an easement for future access and maintenance. The proposed easement is 20' wide by 7.59' long for an approximate area of 152 square feet. Recommended Action: Authorize the City Manager, or designee, to execute the needed documents for the easements. All documents are subject to approval as to form by the City Attorney. Valmarie Turner, City Manager Prepared and Recorded By: Western Virginia Water Authority Consideration: S 1.00,see exemption below 601 S.Jefferson St.,Suite 300 Roanoke,Virginia 24011 Tax Map No. 2231601 Return to same address noted above This Deed is exempt(i)from recordation taxes pursuant to Section 58.1-811(A)(3)and(C)(5)of the Code of Virginia(1950),as amended,and(ii)from the payment of Clerk's fees pursuant to Section 17.1-266 of the Code of Virginia(1950),as amended. NOTICE TO 1HN, CLERK: When indexing this instrument, please refer to the Western Virginia Water Authority EUREKA PARK project THIS EASEMENT AGREEMENT, made this day of 2025,by and between CITY OF ROANOKE of the Commonwealth of Virginia(whether one or more, the "Grantor"); and the WESTERN VIRGINIA WATER AUTHORITY, a water and sewer authority created pursuant to Chapter 51 of Title 15.2 of the Code of Virginia (1950), as amended("Grantee"). : WITNESSETH : That for and in consideration of the sum of One Dollar($1.00), paid in hand at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration,the receipt,adequacy and sufficiency of which is hereby acknowledged,the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee,its successors and assigns,the following described easements,to-wit: A new twenty foot (20') RIGHT and EASEMENT to construct, install, improve, operate, inspect, use, maintain, repair or replace a water line or lines and communication infrastructure including but not limited to fiber optics cable together with related improvements including slope(s), if applicable (collectively, the"easement"),together with the right of ingress and egress thereto from a public road,upon, over,under, and across those tracts or parcels of land belonging to the Grantor, acquired by deed dated November 7, 1921, and recorded in the Clerk's Office for Circuit Court of the County of Roanoke,Virginia, in Deed Book 364, Page Number 134, and designated on the Land Records as Tax Map No. 2231601 (the "Property"). The location of said easement is generally described on the exhibit attached hereto as"Exhibit A,and by this reference made a part hereof,and more particularly described as being centered over the constructed water line or lines. The Grantee agrees to restore and repair any actual damage to Grantor's property which may be directly caused by the construction,reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable to the condition at the time the easement was granted, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endangers or interferes with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated,the Grantee shall not be obligated to repair,replace,or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect the Property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities,lines,utilities,and any other improvements placed upon,under,or across the Property by the Grantee or its assigns and further grantees shall remain the property of the Grantee or its assigns and further grantees. The easement herein granted is in addition to,and not in lieu of,any Page 1 of 2 easement or right-of-way now in existence or which may be acquired in the future. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Easement Agreement shall constitute a covenant running with the land for the benefit of the Grantee,its successors and assigns forever. To have and to hold unto the Grantee,its successors and assi.ns forever. WITNESS the following signature(s): GRANTOR(S):CITY OF ROANOKE By: - Title: COMMONWEALTH OF VIRGINIA to wit: The foregoing instrument was acknowledged before me this day of ,2025,by its on behalf of said entity,Grantor. Notary Public My Commission Expires: My Registration Number is: GRANTEE:WESTERN VIRGINIA WATER AUTHORITY By: Dr.Irene"Tesha"Okioga,P.E.,PhD.DBIA,LEED AP,ENV SP Title:Director of Engineering Services COMMONWEALTH OF VIRGINIA CITY OF ROANOKE to wit: The foregoing instrument was acknowledged before me this day of ,2025,by Dr.Irene"Tesha"Okioga,P.E.,PhD,DBIA,LEED AP,ENV SP,Director of Engineering Services for the Western Virginia Water Authority,on behalf of said corporation,Grantee. Notary Public My Commission Expires: My Registration Number is: Page 2 of 2 LEGEND EXHIBIT A O DEEDED CORNER • EASEMENT POINT 10' PUBLIC ALLEY oQ La — — —S76'02'32'E 1020.75' o 03o NEW 20'PUBLIC WATERLINE z s L 1 EASEMENT CROSSING T.M.12231601 z cizi let, I T.M/2231601 I 15.134 ACRES CI. o/') �' 4*St'1, 1 I H OF G / , , i/i ,f, /5/ % ,_> c' Donald S. Haddon III (n NEW 20'PUBLIC WATERLINE Lic. No. 3405 EASEMENT LINE TABLE 03/20/2025 ` I LINL1E l S SEAR/02'05�E D/ST �Z59 C44, SURvt "1.O4 ' THE INTENT OF THIS EXHIBIT IS TO SHOW THE LOCATION OF A PROPOSED PUBLIC WATERLINE EASEMENT AND IS NOT INTENDED TO REPRESENT AN ACTUAL FIELD SURVEY. 0' 20' 40' iim SCALE: 1" = EASEMENT EXHIBIT z FOR CITY OF ROANOKE SHOWING NEW 20' PUBLIC \--a WATERLINE EASEMENT CROSSING u:\ T.M.#2231601 co 1529 CARROLL AVENUE, N.W. 1 4 CITY OF ROANOKE, VIRGINIA 3 DATED MARCH 20, 2025 JOB #4220039.00 - P.W.L.E. SCALE: 1" = 20' NOTES: i 3 1. OWNERS OF RECORD: CITY OF ROANOKE (EUREKA PARK) 1 i 2. LEGAL REFERENCE: NOT AVAILABLE 3. TAX MAP NUMBER: 2231601 4. PROPERTY MAY CONTAIN UNDERGROUND UTILITY SERVICE LINES. 5. THIS EXHIBIT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY SUCH. �� � , PI DRAWN BY: EJP PLANNERS/ARCHITECTS/ENGINEERS/SURVEYORS ���'L�J ZER ROANOKE/RICHMOND/NEW RIVER VALLEY/SHENANDOAH VALLEY &ASSOCIATES = CHECKED BY: DSH 1208 Corporate Circle/Roanoke.Virginia 24018/Phone(540)772-9580/balzer.cc I westwoodps.com a Westwood Company IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43252-081825. AN ORDINANCE accepting and appropriating the FY25 Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund (VBAF) grant made to the City by the Virginia Economic Development Partnership (VEDP) and Department of Environmental Quality (DEQ); authorizing execution of any required documents on behalf of the City; appropriating Grant Funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the FY25 Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund grant made to the City by the Virginia Economic Development Partnership and Department of Environmental Quality, in the amount of$50,000, with a local match of$52,500 which has already been met, to be used for continued Brownfields remediation at 2415 Russell Avenue, S.W., as more particularly described in the City Manager's Report dated August 18, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The following sections of the Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Consultant Services ' 235-3412-0000-55095-400160 $ 50,000 Revenues: Virginia Economic Development 235-3412-0000-40122-400160 $ 50,000 Partnership—State Revenues 4. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ceu..6.42...d J. ---_-' : _-, . City Clerk. - ''`� City Manager's Report ' Submitted by: Jillian Papa, Director Planning, Building, & Development ROAN O KE August 18, 2025 Title: Acceptance and Appropriation of a 2025 Virginia Brownfields Assistance Fund Grant. Background: The Virginia Economic Development Partnership (VEDP)and Department of Environmental Quality (DEQ) awards and administers Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund (VBAF) grants. City staff, applied and received $50,000 in program year 2025 funding to support site assessment and remediation; including underground storage tank removal, monitoring well abandonment, geophysical survey, and remediation planning for the former Walker Foundry property located at 2415 Russell Avenue. The City previously received 2021 and 2022 VBAF grants associated with the former Walker Foundry site. These previous grants were used to support additional sampling, risk analysis, and documentation and reporting for the voluntary remediation program (VRP). The City previously completed Phase I and Phase I I Environmental Site Assessments for the properties using a portion of the EPA Brownfield Hazardous Assessment grant. Considerations: City Council approval is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue.estimates and appropriations for this grant. The match requirement for this grant has been met with no allocation of General Funds required. The accepted match consists of$2,062,205.75 spent by the owners for property purchase in April 2025. Another$4,900 match for a Phase I ESA completed in March 2025 (USEPA Brownfields Grant) and also 5% administrative allowance as allowed by VBAF grant guidelines ($2,500). Recommended Action: Accept the FY25 Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund (VBAF) grant award of$50,000 and establish a revenue estimate for the grant fund in the amount of$50,000. Authorize the City Manager, or designee, to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Valmarie Turner, City Manager VIRGINIA BROWNFIELDS RESTORATION AND ECONOMIC REDEVELOPMENT ASSISTANCE FUND PROGRAM SITE ASSESSMENT AND PLANNING GRANT PERFORMANCE AGREEMENT Executive Summary Effective Date: 6/30/2025 Grantee: City of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia Project: Site Assessment and Remediation: Underground Storage Tank removal, Monitoring Well Abandonment, Geophysical Survey and Remediation Planning Site: Property known as the Walker Foundry property located at 2415 Russell Avenue, Roanoke, Virginia 24015 (Tax Parcel ID Numbers: 1410208, 1420201, 1420304, 1420305, 1420306, 1420307, 1420308, 1420309, 1420310, 1420311, 1420312, 1420313, 1420825, 1420828, 1420830, 1420831, 1420832, 1420833, 1420834, 1420815, 1420814, 1420813) Grant: $50,000 Local Match: $52,500 as detailed in Exhibit A Performance Date: 6/30/2026 Variations: N/A Notices: if to the Grantee: Wayne Leftwich,AICP Planning Manager, City of Roanoke 215 Church Avenue Roanoke,VA 24011 EMAIL: wayne.leftwich@roanokeva.gov [SIGNATURES APPEAR ON FOLLOWING PAGE, FOLLOWED BY BODY OF AGREEMENT] Page 1 of 18 WITNESS the following signatures as of the effective date, each having the same force and effect as if set forth at the end of this agreement. VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY By: Name: Katherine Goodwin Title: Senior Vice President,Business Investment Date: CITY OF ROANOKE,VIRGINIA By: Name: Title: Date: SEEN AND ACKNOWLEDGED: VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY By: Name: Kathryn Perszyk Title: Director, Division of Land Protection and Revitalization Date: VIRGINIA RESOURCES AUTHORITY By: Name: Shawn Crumlish Title: Executive Director Date: Page 2 of 18 This PERFORMANCE AGREEMENT (this "Agreement"), dated as of the Effective Date, by and between the VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY ("VEDP"), a political subdivision of the Commonwealth of Virginia (the "Commonwealth"), and the GRANTEE identified in the Executive Summary above, recites and provides as follows: Recitals: 1. The Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund(the "VBAF") was established pursuant to § 10.1-1237 of the Code of Virginia of 1950, as amended (the "Virginia Code"), to promote the restoration and redevelopment of brownfield sites in the Commonwealth and to address environmental problems or obstacles to reuse so that such sites can be effectively marketed to new economic development prospects; 2. The VBAF is administered by the Virginia Resources Authority ("VRA"), and VEDP directs the distribution of grants from the VBAF; 3. VEDP, in consultation with the Virginia Department of Environmental Quality ("DEQ"), has established guidelines for the awarding of Site Assessment and Planning Grants from the VBAF; 4. The Grantee submitted an application for a Site Assessment and Planning Grant (the "Grant")to assist with the Investment(set forth in Exhibit A attached hereto)being made by or on behalf of the Grantee for the Project at the Site; 5. VEDP, in consultation with DEQ and based upon the VBAF priorities, has awarded the Grant to the Grantee for the Project; 6. VEDP and the Grantee desire to set forth their mutual understanding and agreement as to the payout of the Grant, the use of the Grant proceeds, the obligations of the Grantee, and the repayment by the Grantee of all or part of the Grant proceeds under certain circumstances, all of which shall be governed by this Agreement; and 7. The restoration and redevelopment of brownfield sites and addressing environmental problems or obstacles to reuse of such sites constitutes a valid public purpose for the expenditure of public funds and is the animating purpose in making the Grant: NOW, THEREFORE,in consideration of the foregoing,the mutual benefits,promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows. Page 3 of 18 Section 1. Construction and Definitions. (a) Incorporated Terms: The Executive Summary, signature page and recitals above, and exhibits attached hereto, all constitute integral parts of this Agreement and are hereby incorporated by reference. (b) Variations: To the extent any terms and conditions set forth in the Variations section of the Executive Summary, if applicable, conflict with the terms and conditions set forth below, the terms and conditions set forth in the Variations section of the Executive Summary shall prevail. (c) Definitions: As used in this Agreement, terms set forth in the first column of the Executive Summary shall have the meanings ascribed thereto in the second column, and the following terms shall have the following meanings: "Asbestos Abatement Report" means a report in the form of Exhibit C attached hereto, to be delivered by the Grantee in accordance with Section 4(c) (if applicable). "Grant Report" means a report in the form of Exhibit B attached hereto, to be delivered by the Grantee in accordance with Section 4(b). "Investment"means expenditures by or on behalf of the Grantee associated with the Project, including the Grant proceeds and the Local Match,to be made in accordance with Exhibit A attached hereto. "Local Match" means the required one-to-one match by the Grantee of the amount of the Grant from public and/or private sources in either cash or documented reasonable and necessary costs associated with the Project, to be included in the Investment, as identified in the Executive Summary and Exhibit A attached hereto. "Performance Date"means the date designated as such in the Executive Summary, which is the date by which the Grantee expects to have completed the Project. If VEDP, in consultation with DEQ, deems that good faith and reasonable efforts have been made and are being made by the Grantee to complete the Project, the Performance Date may be extended by up to 15 months and the date to which the Performance Date has been extended shall be the "Performance Date"for the purposes of this Agreement. Section 2. The Grant. (a) The Grant: VEDP, in consultation with DEQ and based upon the VBAF priorities, has awarded the Grant to the Grantee for the Project. (b) Disbursement: Promptly after the full execution and delivery of this Agreement, VEDP will forward a fully-executed copy of this Agreement to VRA, together with a direction to Page 4 of 18 disburse the full amount of the Grant in one lump sum to the Grantee, by wire transfer in accordance with the ACH instructions previously provided by the Grantee. (c) Use of Grant Proceeds: The Grantee will expend the proceeds of the Grant only as permitted by § 10.1-1237 of the Virginia Code and as part of the Investment in accordance with Exhibit A attached hereto. Section 3. Investment. (a) Investment: The Grantee expects to make the Investment and complete the Project on or before the Performance Date. As the Project is undertaken, adjustments to the Investment may be needed. Except for de minimis adjustments (impacting, in the aggregate, less than 10%of the Grant proceeds),adjustments to the Investment require the prior written approval of VEDP and must be reflected on a revised Exhibit A provided to VEDP. (b) Local Match: The Grantee will contribute the required Local Match toward the Investment on or before the Performance Date. Section 4. Reporting. (a) Interim Reports: The Grantee shall provide an interim report on the progress of the Project at such times as VEDP and DEQ may request. (b) Grant Report: Promptly after completion of the Project, the Grantee will deliver the Grant Report to VEDP. Such report must be completed,signed by an authorized representative of the Grantee, and have copies of invoices and all other required supporting documentation attached. (c) Asbestos Abatement Report (if Applicable): If the Project involves the removal of asbestos-containing material, the Grantee will, promptly after completion of the Project, deliver the Asbestos Abatement Report to VEDP. Such report must be completed,signed by an authorized representative of the Grantee, and have all required supporting documentation attached. (d) Status Reports: After the Performance Date, at such times as VEDP and DEQ may request, the Grantee shall provide a written detailed report satisfactory to VEDP and DEQ providing an update on the Site, including whether(i)the Site was successfully marketed to a new economic development prospect, and (ii) the Project generated any additional private investment and job creation. (e) Costs of Reporting: The costs of reporting shall be borne by the Grantee. Page 5 of 18 Section 5. Repayment Obligations. (a) If Investment is Less than Expected: If the Grant Report indicates that the Grantee was able to complete the Project for less than the expected Investment, such that the amount of the Grant proceeds exceeds the Local Match or the Grantee will not need all of the Grant proceeds previously disbursed to the Grantee, the Grantee must repay to VEDP an amount equal to the excess amount or the amount of the Grant proceeds no longer required. (b) If Grant Proceeds are Misspent: If the Grant Report indicates, or any evidence gathered by VEDP reveals, that any Grant proceeds have been expended on anything other than the Investment,the Grantee must repay to VEDP the amount so misspent. (c) Failure to Complete by Performance Date: If it is determined that the Grantee is unable to complete the Project and expend the Grant proceeds by the Performance Date and the Performance Date is not extended, the Grantee must repay to VEDP the unspent proceeds of the Grant as of the Performance Date. (d) Repayments to Fund: VEDP will provide written notification to the Grantee if any repayment is due from the Grantee to VEDP under this Agreement. Within 60 days of receiving such notification, the Grantee will make the repayment to VEDP, subject to appropriation. Any repayment received by VEDP will be promptly transferred by VEDP to the VRA for redeposit to the VBAF. Section 6. Notices. Formal notices and communications among the parties shall be given either by(i)personal service, (ii)delivery by a reputable document delivery service that provides a receipt showing date and time of delivery, (iii)mailing utilizing a certified or first class mail postage prepaid service of the United States Postal Service that provides a receipt showing date and time of delivery, or(iv) delivery by email with transmittal confirmation and confirmation of delivery, addressed as noted below. Notices and communications personally delivered or delivered by document delivery service shall be deemed effective upon receipt. Notices and communications mailed shall be deemed effective on the second business day following deposit in the United States mail. Notices and communications delivered by email shall be deemed effective the next business day, not less than 24 hours, following the date of transmittal and confirmation of delivery to the intended recipient. Such written notices and communications shall be addressed to: if to the Grantee: see Executive Summary Page 6 of 18 if to VEDP,to: with a copy to: Virginia Economic Development Partnership Virginia Economic Development Partnership One James Center, Suite 900 One James Center, Suite 900 901 East Cary Street 901 East Cary Street Richmond, Virginia 23219 Richmond, Virginia 23219 Email: kellett(alvedp.org Email: lwallmeyer@vedp.org Attention: Director of Compliance Attention: General Counsel Section 7. Miscellaneous. (a) Compliance with Laws: The Grantee hereby agrees that all proceeds of the Grant shall be used for the Investment, and all work and activities associated with the Project will be performed and conducted in full compliance with all applicable laws,rules, and regulations. (b) Entire Agreement;Amendments: This Agreement constitutes the entire agreement between the parties hereto as to the Grant, and may not be amended or modified, except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Grantee may not assign its rights and obligations under this Agreement without the prior written consent of VEDP. (c) Governing Law; Venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced in accordance with the laws of the Commonwealth. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the City of Richmond, and such litigation shall be brought only in such court. In the event this Agreement is subject to litigation, each party shall be responsible for its own attorneys' fees. (d) Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (e) Severability: If any provision of this Agreement is determined to be unenforceable,invalid, or illegal, then the enforceability,validity and legality of the remaining provisions will not in any way be affected or impaired,and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. [SIGNATURES APPEAR ON PAGE 2] Exhibit A: Investment Exhibit B: Form of Grant Report Exhibit C: Form of Asbestos Abatement Report Page 7 of 18 EXHIBIT A INVESTMENT Scope of Work: Site Assessment and Remediation: Underground Storage Tank removal, Monitoring Well Abandonment, Geophysical Survey and Remediation Planning Project Budget: City of Roanoke Scope of Work Budget/Sources of Funding Source .-. Task/Category' TaskTotal Owner Any other EPA Grant , Developer 'OW uammero. YBAFGrantShare Share party share? Share Shape . . eoeame:rom , SITE DEVELOPMENT " ' . . . Full development of sib(est$45-$50MifEn aver muttpleyears(pha s) $45.000.000 S 45,000.000 $ - $ - $ - S - Full development of current phase site devellopme Kest$6.9 L1);See Att 01-4-The Foundry 1RF AppticoSon-page.2 el14(minus propertyacra sta n ousts for lard only $ 6,369025 S 6,369.525 $ - $ - $ - S - as shown in the reference don) Property Purchase 2025-S2.062.205.74-total mho Paton used br match(545,100) presented below.Nob.pro otedacquisdoncostelourrentacreageunder $ 2,017,106 S 2,017,106 $ - $ $ - $ - redevelopment is$530.528 as shown in the IRF application subset of the total property acquisitan value shown in this table. Pc on ofPn u:d7Purchase2025-usedtormatch $ 45,100 S 45,100 $ • $ • $ S - Phase I ESA(2025)-mrduded Apn12025 under the Crty's anrent USEPA 0roardelds $ 4.$00 $ - $ 4Y00 S $ - Assessment Gruel PROPOSED PROJECT COSTS FOR VBAFSCOPE " "'" USTs removals,menearing well abandonment,potentlol*maiden planning, $ 50,000 $ - 8 50,000 geophysical survey(estimated)_ Admmislrativo Cast Allowance(5%of Proposed V@AFGrant) -S 2,500 S 2,500 $ - $ - S S • TOTAL PROJECT BUDGET - • - S 53.450.431 S 53.434.531 $ • - 8 4.900 S - S 52500 I S 50.000 Page 8 of 18 EXHIBIT B FORM OF GRANT REPORT [ATTACHED] Page 9 of 18 VIRGINIA BROWNFIELDS RESTORATION AND ECONOMIC REDEVELOPMENT ASSISTANCE FUND PROGRAM SITE ASSESSMENT AND PLANNING GRANT GRANT REPORT Project Summary Grantee: City of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia Site: Property known as the Walker Foundry property located at 2415 Russell Avenue, Roanoke,Virginia 24015 (Tax Parcel ID Numbers: 1410208, 1420201, 1420304, 1420305, 1420306, 1420307, 1420308, 1420309, 1420310, 1420311, 1420312, 1420313, 1420825, 1420828, 1420830, 1420831, 1420832, 1420833, 1420834, 1420815, 1420814, 1420813) Grant Amount: $50,000 Effective Date of Performance Agreement: 6/30/2025 Performance Date: 6/30/2026 Project Report 1. Project Summary. Provide a brief summary of the outcome of the Project: Page 10 of 18 2. Adjustments to Scope of Work. In the table below,report any adjustments to the scope of work for the Project (as set forth in Exhibit A to the Performance Agreement) and associated costs (or check the box if no adjustments were made). ❑ There were no adjustments to the Scope of Work for the Project. ADJUSTMENTS TO SCOPE OF WORK FOR PROJECT;• ., Scope of Work Budget ` • Adjust „ : Local�Match _ , Adjustment EPA0'ant VBAF Grant Share,. .. ..Snare .. TOTAL.` $ °. . $ $ $ 3. Enhanced Value. Provide assessment values for the Site before the Grant and after completion of the Project: After Project :.. .Before Grant Completion Assessed Property Value: $ $ 4. Reports. Attach complete copies of all studies and reports performed and obtained in connection with the Project. Such studies and reports will be subject to review and requests for supporting documentation and additional materials. - Page 11 of 18 5. VRP Enrollment. The Site is enrolled in the Virginia Voluntary Remediation Program(the "VRP") (check appropriate box): Yes ❑ No ❑ 6. Invoices. Attach complete copies of all invoices for the Project. 7. Site Photographs. Attach before and after photographs of the Site. CERTIFICATION BY A REPRESENTATIVE OF THE GRANTEE: By my signature below, I hereby certify that: (i) I have examined this Grant Report and the information provided is true, correct, and complete in all respects, and all required documentation is attached; (ii)data collected with respect to the Site reflects certification by the Virginia Division • of Consolidated Laboratory Services (DCLS) Virginia Environmental Laboratory Accreditation Program (VELAP); (iii) if the Site is not enrolled in the VRP, the Project has met appropriate standards of care for reuse of the Site in accordance with the VRP, and the Grantee will maintain all records for facilitating potential future brownfields revitalization of the Site, to demonstrate appropriate care,and to facilitate potential future enrollment in the VRP if necessary; (iv)the Grant proceeds have been used exclusively for the Project in accordance with the Performance Agreement, and any unused Grant proceeds will be promptly repaid to VEDP; (v) the Grantee is delivering a signed and complete Asbestos Abatement Report simultaneously with this Grant Report(if applicable); and(vi) all work and activities associated with the Project were performed and conducted in full compliance with all applicable laws,rules, and regulations. WITNESS the following signature. Grantee: CITY OF ROANOKE,VIRGINIA Submitted by: Signature of Official Title Name: Print Name Date: Page 12 of 18 EXHIBIT C FORM OF ASBESTOS ABATEMENT REPORT [ATTACHED] Page 13 of 18 VIRGINIA BROWNFIELDS RESTORATION AND ECONOMIC REDEVELOPMENT ASSISTANCE FUND PROGRAM SITE ASSESSMENT AND PLANNING GRANT ASBESTOS ABATEMENT REPORT Project Summary Grantee: City of Roanoke,Virginia, a political subdivision of the Commonwealth of Virginia Site: Property known as the Walker Foundry property located at 2415 Russell Avenue, Roanoke,Virginia 24015 (Tax Parcel ID Numbers: 1410208, 1420201, 1420304, 1420305, 1420306, 1420307, 1420308, 1420309, 1420310, 1420311, 1420312, 1420313, 1420825, 1420828, 1420830, 1420831, 1420832, 1420833, 1420834, 1420815, 1420814, 1420813) Grant Amount: $50,000 Effective Date of Performance Agreement: 6/30/2025 Performance Date: 6/30/2026 Asbestos Abatement Report 1. Introduction and Project Description. Provide a brief summary of the asbestos abatement portion of the Project and its outcome (based on the Asbestos Survey Report): Page 14 of 18 2. Notifications. In the space below, describe any notifications received from the Environmental Protection Agency (EPA) and/or the Virginia Occupational Health and Safety Compliance Program (VOSH) (or check the box if no such notifications were received). ❑ No such notifications were received in connection with the Project. 3. General Observations. In the space below,provide any general observations of which the VBAF Review Committee should be aware regarding the asbestos and any lead paint abatement processes for this Project. 4. Air Monitoring Reports. In the space below, generally summarize the findings set forth in the Asbestos Air Monitoring Report(s) obtained in connection with this Project, including any abatement and clearance. Page 15 of 18 5. Special Waste Shipments. In the space below, summarize any special waste shipments associated with the Project, including the identity of any hauling contractors involved. 6. Waste Disposal. In the space below, report the total quantities of waste materials that required or require disposal in connection with the Project, and identify landfills utilized. Page 16 of 18 7. Attachments. Complete copies of all of the following Project documents must be labeled and attached to this Asbestos Abatement Report in the following order: Attachment Description A Accreditation Documentation(DPOR Licenses) B Site Map (Abatement Locations) C Daily Field Reports (Abatement Activities) D Asbestos Air Monitoring Reports (PCM) E Asbestos Clearance Reports (TEM) F Photograph Log(Abatement Process) G CDL Licenses (Special Waste Endorsement) H Shipping Documentation(DOT) I Disposal Records (Landfill) J Building Permit Application(City Code Compliance) K Asbestos Survey Report (Type and Location of Asbestos) 8. Note on ACMs and Lead Paint. Projects involving the removal of asbestos-containing materials (ACMs) and lead paint abatement may require specific permitting and licensing requirements and these criteria must be met. Please check with the Department of Labor and Industry at 804.371.2327 regarding notification requirements and the Department of Professional and Occupational Regulation at 804.367.8595 regarding licensing requirements. Removal of ACMs and lead paint abatement must be conducted pursuant to applicable federal and state laws and regulations, including but not limited to, the National Emission Standards for Hazardous Pollutants (NESHAP),Occupational Safety and Health Administration (OSHA), Residential Lead-Based Paint Hazard Reduction Act of 1992, Toxic Substances Control Act of 1976, VOSH, and Virginia Regulations for Asbestos Emissions Standards for Demolition and Renovation. Page 17 of 18 CERTIFICATION BY A REPRESENTATIVE OF THE GRANTEE: By my signature below, I hereby certify that: (i)I have examined this Asbestos Abatement Report and the information provided is true, correct, and complete in all respects, and all required documentation is attached, and (ii) all work and activities associated with the removal of ACMs and/or lead paint abatement and related to the Project were performed and conducted in all respects in full compliance with all applicable laws, rules, and regulations. WITNESS the following signature. Grantee: CITY OF ROANOKE,VIRGINIA Submitted by: Signature of Official Title Name: Print Name Date: Page 18 of 18 -4144 CITY ATTORNEY BRIEFING MEMO CODE AMENDMENTS Date: August 18, 2025 From: Timothy R. Spencer, City Attorney Jennifer Braxton, Assistant City Attorney To: Mayor Cobb, Vice Mayor McGuire and Members of City Council Re: Proposed City Code Amendments to amend and reordain Section 20-159, Law enforcement officers, Division 3, Operation, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, of Chapter 20, Motor vehicles and traffic; adding Section 23-8, Designation and general duties of park patrol technicians, Article I, In General, of Chapter 23, Police; amending and reordaining Sections 23-19, Sale — Generally, 23-20, Same — Of perishable or bulky property, 23-21, Same— Disposition of proceeds,23-22, Retention for use by department, and 23- 23, Exceptions from article, Article II, Property Seized By or Otherwise in Possession of Police Department, of Chapter 23, Police, of the Code of the City of Roanoke(1979) as amended. Our office has been working with the Roanoke City Police Department in developing proposed City Code amendments. With the concurrence of the City Manager's office and the Roanoke City Police Department, I recommend City Council consider adoption of an Ordinance amending the City Code as follows: Sec. 20-159. — . Police Department employees. (a) Any Roanoke Police Department employee, civilian or sworn, or City of Roanoke Sheriff's Office employee, civilian or sworn, of-the-city, operating a bicycle, electric power-assisted bicycle, all-terrain vehicle, moped, or motorized skateboard or scooter during the course of his or her duties, shall be exempt from the provisions of this division. (b) Any bicycle, electric power-assisted bicycle, all-terrain vehicle, moped, or motorized skateboard or scooter being operated by a Roanoke Police Department employee, civilian or sworn, or City of Roanoke Sheriff's Office employee, civilian or sworn, of the-sib, during the course of his or her duties, shall be deemed to be a law enforcement vehicle and shall have the same rights and privileges as any other law enforcement vehicle when the bicycle, all- terrain vehicles or moped is being operated in response to an emergency call, while engaged in rescue operations or in the immediate pursuit of an actual or suspected violator of the law. Sec. 23-8.- Designation and general duties of park patrol technicians. The city manager shall designate certain employees of the police department to be known as park patrol technicians of the city, whose special duties include issuing parking citations in accordance with Sec. 20-88, impounding illegally parked vehicles in accordance with Secs. 20- 93 and 20-94, requesting the issuance of warrants in accordance with Sec. 20-3, enforcing the provisions of Chapter 8 to the cemeteries owned or operated by the city, and enforcing all laws for the protection of the city. The term park services technicians shall have the same meaning and authority as an auxiliary officer as defined in section 15.2-1731, Code of Virginia, as amended. Sec. 23-19. Disposition of unclaimed property. (a) If-property-seized or otherwise taken possession e€ endered to such , .in ection-with which therwise-tales a are no such court ful owner thereof, andpossessien-surrenderecl-to-stieh-OWftlfz-withinsixty--(60)41ays-from-the -taking by the police, the chief attempts -to obtain-from-thecommoftwealth2s needed in any-erinminal ion in the city one a week for of-unclaimed personal property. The notice-shalklescribe-generally--the-property-imd-shal4 place-of the* . (bl the chief of police shall cause to be posted, at the description-of-seek-property, together with the date of . .. ( )--- The chief of police shall-make-a record -this section,-end if, within ten (444-days-from-the--date-of-seek pub in such not' at public auction: (a) This section provides for the disposition of any unclaimed personal property which has been in the possession of the police department and unclaimed for a period of more than sixty days, pursuant to Virginia Code Section 15.2-1719, et seq. (b) "Unclaimed personal property" means any personal property belonging to another which has been acquired by the police force pursuant to its duties, which is not needed in any criminal prosecution, which has not been claimed by its rightful owner and which the State Treasurer has indicated will be declined if remitted under the Virginia Disposition of Unclaimed Property Act (Section 55.1-2500 et seq., Code of Virginia). (c) Prior to the sale or retention for use by the police department of any item of unclaimed personal property, the chief of police, or to such other police official as may be designated by the chief, shall make reasonable attempts to notify the rightful owner of the property, obtain from the attorney for the Commonwealth in writing a statement advising that the item is not needed in any criminal prosecution, and cause to be published twice in a newspaper of general circulation in the locality notice that there will be a public display and sale of unclaimed personal property. The first notice shall appear no more than 28 days before and the second notice shall appear no less than seven days before the public display and sale of the items of unclaimed personal property. Such property, including property selected for retention by the law- enforcement agency, shall be described generally in the notice, together with the date, time and place of the sale and shall be made available for public viewing at the sale. (d) The chief of police, or such other police official as may be designated by the chief, shall pay from the proceeds of sale the costs of advertisement, removal, storage, investigation as to ownership and liens, and notice of sale. The balance of the funds shall be held by such officer for the owner and paid to the owner upon satisfactory proof of ownership. (e) Any unclaimed item retained for use by the law-enforcement agency shall become the property of the locality served by the agency and shall be retained only if, in the opinion of the chief law-enforcement officer, there is a legitimate use for the property by the agency and that retention of the item is a more economical alternative than purchase of a similar or equivalent item. (f) If no claim has been made by the owner for the property or proceeds of such sale within 60 days of the sale, the remaining funds shall be deposited in the city's treasury and the retained property may be placed into use by the police department. (g) Any such owner shall be entitled to apply to the locality within three years from the date of the sale and, if timely application is made therefor and satisfactory proof of ownership of the funds or property is made, the locality shall pay the remaining proceeds of the sale or return the property to the owner without interest or other charges or compensation. No claim shall be made nor any suit, action or proceeding be instituted for the recovery of such funds or property after three years from the date of the sale. Sec. 23-20. . Disposition of perishable or bulky property. If any property seized or taken possession of by the police force is of a perishable nature, or so bulky or of such a nature as to make it dangerous or inadvisable to retain possession thereof for the length of time specified in section 23-19, upon a certificate of such fact by the chief of police, setting forth his reasons why such property should not be retained for the period fixed in section 23-19 before selling same, the chief of police shall cause such property to be advertised 3 forthwith in a newspaper of general circulation in the city and sell such property at public auction at any time after three (3) days shall have elapsed from the seizure or taking possession thereof. Sec. 23-21. . Destruction of property. The chief of police, or such other police official as may be designated by the chief, is hereby authorized to destroy such unclaimed personal property which otherwise would be sold to the public pursuant to section 23-19 if the chief of police determines that such property has no resale value or could not be sold. Property thus disposed of shall be accounted for in a manner to be prescribed by the chief of police. . Reserved. , (Code 1956, Tit. Xl, Ch. 1, § 3) Sec. 23-23. Exceptions from article. (a) Nothing in this article shall be held to require the chief of police to take possession of, or to make disposition of, any lost or stolen property, the disposition or possession of which is otherwise provided for by law, and " e of the ~ c th's •t sh 11 Co . (b) Disposition of unclaimed bicycles, electric power-assisted bicycles, mopeds, and electric personal assistive mobility devices shall be pursuant to Virginia Code Section 15.2-1720, et seq., of the Code of Virginia, 1950. (c) Disposal of unclaimed firearms or other weapons shall be pursuant to Virginia Code Section 15.2-1721, et seq., of the Code of Virginia, 1950. The proposed amendments referenced above arc more completely shown in the attached ordinance accompanying this letter. If there are no concerns from City Council, I recommend this item be placed on City Council's September 2, 2025 agenda for consideration and adoption. 4 CA5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Section 20-159, Law enforcement officers, Division 3, Operation, Article VII. - Mopeds, Bicycles and Electric Power-Assisted Bicycles, of Chapter 20, Motor vehicles and traffic, adding new Section 23-8, Designation and general duties of park patrol technicians,Article I, General,of Chapter 23, Police; and amending and reordaining Section 23-19, Sale Generally, Section 23-20, Same - Of perishable or bulky property, Section 23-21, Same Disposition of proceeds, Section 23-22, Retention for use by department, and Section 23-23, Exceptions from article, Article II, Property Seized By or Otherwise in Possession of Police Department, of Chapter 23, Police, of the Code of the City of Roanoke (1979), as amended; to update the following code sections; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 20-159, Law enforcement officers, Division 3, Operation, Article VII, Mopeds Bicycles and Electric Power-Assisted Bicycles,of Chapter 20,Motor vehicles and traffic, of the Code of the City of Roanoke (1979), as amended; is amended and reordained to read and provide as follows: Sec. 20-159. - . Police Department employees. (a) Roanoke Police Department employee,civilian or sworn, or City of Roanoke Sheriff's Office employee, civilian or sworn, of the city,operating a bicycle, electric power-assisted bicycle, all-terrain vehicle, moped, or motorized skateboard or scooter during the course of his or her duties, shall be exempt from the provisions of this division. (b) Any bicycle, electric power-assisted bicycle, all-terrain vehicle, moped, or motorized skateboard or scooter being operated by a few Roanoke Police Department employee, civilian or sworn, or City of Roanoke Sheriffs Office 1 employee, civilian or sworn,of theory, during the course of his or her duties, shall be deemed to be a law enforcement vehicle and shall have the same rights and privileges as any other law enforcement vehicle when the bicycle, all-terrain vehicles or moped is being operated in response to an emergency call, while engaged in rescue operations or in the immediate pursuit of an actual or suspected violator of the law. * * * 2. That Section 23-8, Designation and general duties of park patrol technicians, Article 1, General,of Chapter 23, Police,of the Code of the City of Roanoke (1979), as amended, is hereby established to read as follows: Sec. 23-8. Designation and general duties of park patrol technicians. The city manager shall designate certain employees of the police department to be known as park patrol technicians of the city, whose special duties include issuingparking citations in accordance with Sec. 20-88, impounding illegally parked vehicles in accordance with Secs. 20-93 and 20-94, requesting the issuance of warrants in accordance with Sec. 20-3, enforcing the provisions of Chapter 8 to the cemeteries owned or operated by the city, and enforcing all laws for the protection of the city. The term park services technicians shall have the same meaning and authority as an auxiliary officer as defined in section 15.2- 1731, Code of Virginia,as amended. 3. That Section 23-19,Sale Generally,Section 23-20,Same—Ofperishable or bulky property, Section 23-21, Same Disposition of proceeds, Section 23-22, Retention for use by department, Section 23-23, Exceptions from article, Article II, Property Seized By or Otherwise in Possession of Police Department, of Chapter 23, Police, of the Code of the City of Roanoke (1979), as amended, is amended and reordained to read and provide as follows: Sec. 23-19. Sale--�;ener . Disposition of unclaimed property. 60-147-p+ perry seized or otherwise-taken force is-not-c ed .and , within sixty dispositi of taken , are ne such court proceedings;t€ #-propeFty- 4 -tekeo possession-of-is-not owner such FoWflerr, withiff-sioy- of such , of therightf,F (44 obtain from the advising e any criminal prosecution- +n-e newspaper-e€ the city once a 2 notice that ere perty. The nouieeshell<describe gener of the t 'ootiee provided for io of yenee entfant'e te-t#he-Ceat - ogether of the taking of pef session thereof.ifk ewn. (o)-The htuf of polieeshaN section,end ifs within tee publication described to to sell suueh property-at public ttion: (a) This sectionprovides for the disition of an} unclaimed personal property which has been in the possession of the police department and unclaimed for a period of more than sixty days.pursuant to Virginia Code Section 15.2-1719.et seq. (b9 "Unclaimed personal property" means any personal property belonging to another which has been acquired by the police force pursuant to its duties, which is not needed in any criminal prosecution, which has not been claimed by its rightful owner and which the State Treasurer has indicated will be declined if remitted under the Virginia Disposition of Unclaimed Property Act(Section 55.1-2500 et seq.,Code of Virginia). (c) Prior to the sale or retention for use by thepolice department of any item of unclaimed personal property, the chief of police, or to such other police official as may be designated by the chief,shall make reasonable attempts to notify the rightful owner of the property, obtain from the attorney for the Commonwealth in writing a statement advising that the item is not needed in any criminal prosecution, and cause to be published twice in a newspaper of general circulation in the locality notice that there will be a public display and sale of unclaimed personal property. The first notice shall appear no more than 28 days before and the second notice shall appear no less than seven days before the public display and sale of the items of unclaimed personal property. Such property. including property selected for retention by the law- enforcement agency, shall be described generally in the notice,together with the date, time and place of the sale and shall be made available for public viewing at the sale. (d) The chief of police, or such other police official as may be designated by the chief, shall pay from the proceeds of sale the costs of advertisement, removal, storage, investigation as to ownership and liens, and notice of sale. The balance of the funds shall be held by such h officer for the owner and paid to the owner upon satisfactory proof of ownership. (e) Any unclaimed item retained for use by the law-enforcement agency shall become the property of the locality served by the agency and shall be retained only if,in the opinion of the chief law-enforcement officer,there is a legitimate use for the property by the agency and that retention of the item is a more economical alternative than purchase of a similar or equivalent item. (f) If no claim has been made by the owner for the property or proceeds of such sale within 60 days of the sale,the remaining funds shall be deposited in the city's treasury and the retained property may be placed into use by the police department. 3 (ate__Any such owner shall be entitled to apply to the locality within three years from the date of the sale and, if timely application is made therefore and satisfactory proof of ownership of the funds or property is made, the locality shall pay the remaining proceeds of the sale or return theproperty to the owner without interest or other charges or compensation. No claim shall be made nor any suit, action or proceeding be instituted for the recovery of such funds or property after three years from the date of the sale. Sec. 23-20. Sametlky--proper. Disposition of perishable or bulky property. If any property seized or taken possession of by the police force is of a perishable nature, or so bulky or of such a nature as to make it dangerous or inadvisable to retain possession thereof for the length of time specified in section 23-19, upon a certificate of such fact by the chief of police, setting forth his reasons why such property should not be retained for the period fixed in section 23-19 before selling same, the chief of police shall cause such property to be advertised forthwith in a newspaper of general circulation in the city and sell such property at public auction at any time after three (3)days shall have elapsed from the seizure or taking possession thereof. Sec. 23-21. preeeeds. Destruction of property. The-proeeedc -. aver de ctingtle-vost-o€ age; of sell++ of-auekrce1erty, shall he paid by the The chief ofpolice.or such otherpol ice official as may be designated by the chief,is hereby authorized to destroy such unclaimed personal property which otherwise would be sold to the public pursuant to section 23-19 if the chief of police determines that such property_has no resale value or could not be sold. Property thus disposed of shall be accounted for in a manner to be prescribed by the chief of police. Sec. 23-22. Reserved. the police of-pollee-to-he-of-use to the poke department, may he retained for the (C. ei :XI,Ch. 3) Sec. 23-23. Exceptions from article. (a) Nothing in this article shall be held to require the chief of police to take possession of, or to make disposition of, any lost or stolen property, the disposition or possession of which is otherwise provided for by law, and-none eft e efa. ' all suit weapons shell be or 14.2-114of 4 (b) Disposition of unclaimed bicycles,electric power-assisted bicycles,mopeds,and electric personal assistive mobility devices shall be pursuant to Virginia Code Section 15.2-1720, et seq., of the Code of Virginia, 1950. ( ___Dis sal of unclaimed firearms or other weapons shall be pursuant to Virginia Code Section 15.2-1721�et seq,of the Code of Virginia, 1950. 4. The provisions of this Ordinance shall be effective upon passage of this Ordinance. 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43253-081825. AN ORDINANCE amending and reordaining Sections 32-188, Definitions, 32-189, General Powers of the Director of Finance, 32-191, Method of payment; appointment of agents to affix stamps, 32-192, Preparation and sale of stamps generally, 32-193, General duties of dealers, agents and sellers with respect to stamps, 32-195, Cancellation of stamps, 32-196, Redemption of stamps, refund for destroyed stamps,32-197, Dealer's and seller's records generally, 32-198, Examination of books, records, 32-199, Seizure of unstamped cigarettes, 32-200, Administration of oaths, examination of witnesses, etc., for enforcement of article, 32-203, Same-Prohibited acts enumerated, of Article VIII,Cigarette Tax,Chapter 32,Taxation,Code of the City of Roanoke(1979)as amended, to transfer responsibilities for administration and enforcement of the cigarette tax currently held by the Director of Finance to the Commissioner of the Revenue; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 32-188,Definitions, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-188. Definitions. The following words and phrases,when used in this article,shall have the following respective meanings, except where the context clearly indicates a different meaning: Agent.The word"agent" shall mean and include every local dealer and other person who shall be authorized by the director of finance commissioner of the revenue to purchase and affix stamps to packages of cigarettes under the provisions of this article. Stamp. The word "stamp" shall mean the small gummed piece of paper or decalcomania to be sold by the treasurer and to be affixed by an agent to every package of cigarettes sold at retail in the city. It shall also denote any insignia or symbol printed by a meter machine upon any such package under the authorization of the director of finance commissioner of the revenue. * * * 2. Section 32-189, General Powers of the Director of Finance, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-189. General Powers of the director of finance commissioner of the revenue under article. In addition to the powers granted to him in other sections of this article,the director of finance commissioner of the revenue is hereby authorized and empowered to prescribe, adopt, promulgate and enforce rules and regulations relating to the delegation of any of his powers granted by this article to his representatives; and any other matter pertaining to the administration and enforcement of the provisions of this article. 3. Section 32-191, Method of payment; appointment of agents to affix stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-191. - Method of payment; appointment of agents to affix stamps. (a) The tax imposed by this chapter shall be paid by a local dealer or other agent affixing a stamp or stamps, or causing a stamp or stamps to be affixed, to each and every package of cigarettes in the manner and at the time or times provided for in this article. Every dealer in the city shall have the right to buy and affix such stamps as an agent, and the director of fnance commissioner of the revenue may appoint, in addition to local dealers, such other persons as agents for the purpose of buying and affixing stamps as he may deem necessary. Every agent shall at all times have the right to appoint a person in his employ to affix the stamps to any cigarettes under the agent's control. (b) The director-of-finance-commissioner of the revenue is hereby authorized and empowered to prescribe the method to be employed and the conditions to be observed in the use of meter machines for printing upon packages of cigarettes insignia to represent the payment of the tax imposed by this article. 4. Section 32-192,Preparation and sale of stamps generally, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is amended and reordained to read and provide as follows: Sec. 32-192. - Preparation and sale of stamps generally. For the purpose of making the stamps referred to in section 32-191 available for use by local dealers and other agents, the director of financc commissioner of the revenue shall prescribe,prepare and furnish to the treasurer, and the treasurer shall sell, stamps of such denominations and quantities as may be necessary for the payment of the tax imposed by this article. The director of finance commissioner of the revenue may, from time to time and as often as he deems advisable,provide for the issuance and exclusive use of stamps of a new design and forbid the use of stamps of any other design and he may make and carry into effect such reasonable rules and regulations relating to the preparation, furnishing and sale of stamps as he may deem necessary. 5. Section 32-193, General duties of dealers, agents and sellers with respect to stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is amended and reordained to read and provide as follows: Sec. 32-193. - General duties of dealers, agents and sellers with respect to stamps. (c) If a seller, who is not also an agent, shall obtain or acquire possession of unstamped or improperly stamped cigarettes from any person other than a local dealer, the seller shall forthwith notify the direct,,.effnanee commissioner of the revenue of such fact and the director of finance commissioner of the revenue shall thereupon designate an agent to affix the proper stamps to such cigarettes,the funds required to purchase such stamps at face value to be advanced to such agent by such seller. The agent so designated shall thereupon affix the appropriate stamps at such agent's place of business. 6. Section 32-195, Cancellation of stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby and reordained to read and provide as follows: Sec. 32-195. - Cancellation of stamps. (a) The director of finance commissioner of the revenue is hereby authorized to prescribe, adopt, promulgate and enforce rules and regulations relating to the method and means to be used in the cancellation of stamps provided for in this article. (b) In the event that the direct,..of fnance commissioner of the revenue shall promulgate rules and regulations so requiring, every local dealer, agent or seller is hereby required, and it shall be his duty, to cancel all stamps upon all packages of cigarettes in his possession in accordance with such rules and regulations. 7. Section 32-196, Redemption of stamps, refund for destroyed stamps, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) is hereby amended and reordained to read and provide as follows: Sec. 32-196. - Redemption of stamps; refund for destroyed stamps. The director of finance commissioner of the revenue is hereby empowered to make and carry into effect such reasonable rules and regulations relating to the redemption of stamps provided for by this article as he may deem necessary. The purchase price of all such stamps that are returned to the city treasurer for redemption, or that have been destroyed, shall be refunded without deduction of penalties or additional fees, upon verification by the director of finance commissioner of the revenue or city treasurer that such stamps have been returned to the city treasurer or destroyed. 8. Section 32-197, Dealer's and seller's records generally, Article VIII, Cigarette Tax, Chapter 32, Taxation. Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-197. - Dealer's and seller's records generally. It shall be the duty of every local dealer and seller to maintain and to keep, for a period of three (3) years, such records of cigarettes received and sold by him as may be required by the commissioner of the revenue, to make all such records available for examination in the city by the directoref finance commissioner of the revenue or the license inspector upon demand, and to make available the means, facilities and opportunity for making such examination at all reasonable times. Any person who fails or refuses to keep and preserve the records as herein required shall be guilty of a Class 2 misdemeanor. 9. Section 32-198, Examination of books,records, etc, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-198. - Examination of books, records, etc. The directordifeeter-ef-finaftee3-the-eemmissiener commissioner of the revenue and the license inspector are hereby authorized and empowered to examine books,records, invoices,papers and any and all cigarettes in and upon any premises where the same are placed, stored, sold, offered for sale or displayed for sale by a seller. 10. Sec. 32-199, Seizure of unstamped cigarettes, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-199. - Seizure of unstamped cigarettes. In the event the d i rector of fi ance,the commissioner commissioner of the revenue or the license inspector discovers any cigarettes which are subject to the tax imposed under the provisions of this article,but upon which such tax has not been paid and upon which stamps have not been affixed or evidence of payment shown thereon by the printed markings of a meter machine in compliance with the provisions of this article, such officers, or any of them, are hereby authorized and empowered to seize and take possession forthwith of such cigarettes, which shall thereupon be deemed to be forfeited to the city. The director of finance or his designee("director")commissioner of the revenue or their duly authorized deputy shall, after providing notice of such seizure to the known holders of property interests in such property and waiting the required length of time for an appeal as further set forth in this section,destroy any seized cigarettes or other property used in the furtherance of any illegal evasion of the tax. Such seizure shall not be deemed to relieve any person from any of the penalties provided in this article. Cigarettes that are acquired, held, owned, possessed, sold or distributed in violation of this article shall be deemed contraband and shall be subject to seizure, forfeiture,and destruction. Such cigarettes shall be deemed contraband whether or not the violation of this chapter is with knowledge. Any such notice of seizure shall include procedures for an administrative hearing for return of such property seized, in addition to any affirmative defenses set forth in this section which may be asserted. Such hearing shall be requested from the director commissioner of the revenue within ten(10) days of the notice of seizure, and shall set forth the reasons why said cigarettes or other property should be returned. Within ten (10) days after receipt of a hearing request, the director commissioner of the revenue shall review the appeal request and shall notify the petitioner via certified mail of a date, time and place for the informal presentation of evidence at a hearing or request further evidence,to be within fifteen(15) days of the date such notification is mailed. Any request for a hearing shall be denied if the request is received more than ten (10) days from the date of the notice to petitioner of the seizure. Within five (5) days after the hearing, the director commissioner of the revenue shall inform the petitioner of the final decision. The director commissioner of the revenue shall cause the return of the seized property if convinced by a preponderance of the evidence that the illegal sale of unstamped cigarettes or possession of other property used in the furtherance of illegal evasion of the tax was not intentional on the part of the petitioner and that seized cigarettes were in the possession of a person other than the petitioner without the petitioner's consent at the time said cigarettes or other property was seized, or that petitioner was authorized to possess unstamped cigarettes or other such property. Any petitioner who is unsatisfied with the written decision of the director commissioner of the revenue may within thirty (30) days of the date of said decision, appeal such decision to the appropriate court in the jurisdiction where the seizure occurred. 11. Sec. 32-199.1, Penalties for late payment, fraud, evasion, etc, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-199.1. - Penalties for late payment, fraud, evasion, etc. In addition to the seizure of unstamped cigarettes as allowed herein, a late payment penalty in the amount of ten (10) percent of the tax that is due for such cigarettes shall be imposed monthly upon any person, dealer or seller owing such tax to the locality. In the event the tax is not paid due to fraud or evasion of the tax, a penalty in the amount of fifty (50) percent of the tax that is due shall be assessed monthly upon such person,seller or dealer owing such tax to the locality. Interest shall be imposed upon all taxes overdue and unpaid in the amount of three quarters of one(0.75)percent of the tax per month. Provided,however, the mere possession of untaxed cigarettes in quantities of not more than six (6) cartons shall not be a considered a violation of this article. 12. Sec. 32-200, Administration of oaths, examination of witnesses, etc., for enforcement of article, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-200. -Administration of oaths, examination of witnesses, etc., for enforcement of article. The director oice, the commissioner commissioner of the revenue and the license inspector are authorized and empowered to administer oaths and to take affidavits in relation to any matter or proceedings in the exercise of their powers and duties relating to the tax imposed by this article, and they shall have power to subpoena and to require the attendance of witnesses and the production of books,papers or documents, and to examine such witnesses, books, papers and documents, for the purpose of securing information pertinent to the performance of such duties. 13. Sec. 32-203, Same—Prohibited acts enumerated, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended is hereby amended and reordained to read and provide as follows: Sec. 32-203. Same—Prohibited acts enumerated. It shall be unlawful and a violation of this article: (2) For any dealer or seller, with intent to violate any provision of this article, to fail or refuse to perform any of the duties imposed upon him under the provisions of this article, or to fail or refuse to obey any lawful order which the director of finance commissioner of the revenue may issue under the provisions of this article. * * * 14. This ordinance shall be effective July 1, 2025. 15. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading by title of this ordinance is hereby dispensed with. ATTEST: s - ' C if City Clerk. ...001110 Office of the City Attorney ROANOKE August 18, 2025 Title: Amend and reordain Sections 32-188, Definitions, 32-189, General Powers of the Director of Finance, 32-191, Method of payment; appointment of agents to affix stamps, 32-192, Preparation and sale of stamps generally, 32-193, General duties of dealers, agents and sellers with respect to stamps, 32-195, Cancellation of stamps, 32-196, Redemption of stamps, refund for destroyed stamps, 32-197, Dealer's and seller's records generally, 32-198, Examination of books, records, 32-199, Seizure of unstamped cigarettes, 32-200, Administration of oaths, examination of witnesses, etc., for enforcement of article, 32-203, Same-Prohibited acts enumerated, Article VIII, Cigarette Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979). Background: Article VIII, Cigarette Tax, Chapter 32. Taxation, of the City Code codifies the City of Roanoke's cigarette tax ordinance. Among other items, this ordinance provides for the administration of the cigarette tax. The Commissioner of the Revenue currently provides for the enforcement and oversight of this tax. Previously, these duties were the responsibility of the Director of Finance. Recommended Action: At the request of the Commissioner of the Revenue. I recommend City Council adopt the attached ordinance amending the aforementioned City Code provisions in Article VIII of Chapter 32 of the City Code to remove reference to the Director of Finance performing these duties, and reflect these duties are performed by the Commissioner of Revenue, to reflect current practice, The Director of Finance concurs in this recommendation. Laura Carini, Deputy City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43254-081825. AN ORDINANCE amending and reordaining Section 7-7, Building and fire code board of appeals created; composition, Article II, Building Code, Chapter 7, Building Regulations, Code of the City of Roanoke(1979)as amended,to change the number of members appointed by City Council to serve on such board; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 7-7, Building and fire code board of appeals created; composition, Article II, Building Code, Chapter 7,Building Regulations, Code of the City of Roanoke(1979) as amended,is hereby amended and reordained to read and provide as follows: Sec. 7-7. - Building and fire code board of appeals created; composition. (a) Pursuant to the building code,there is hereby created a building and fire code board of appeals, which shall consist of nine five (95) members who shall be appointed by city council. The building and fire code board of appeals shall have jurisdiction to consider appeals pursuant to the building code,as the same is amended from time to time by the state board of housing and community development. No employees or officials of the city shall serve as members of this board. (b) When feasible, the membership shall consist of the following: (1) One licensed general contractor engaged in the building of residential or commercial buildings and structures; (2) One experienced property manager; (3) One licensed architect or one licensed engineer engaged in the design of buildings and structures; (4) One individual qualified by experience and training to rule on matters pertaining to building construction and fire prevention. 1 2. This Ordinance shall be effective upon passage. 3. Pursuant to Section 12 of the Roanoke City Charter,the second reading by title of this Ordinance is hereby dispensed with. ATTEST: ewet,:ai 4 City Clerk. 2 _mdmimo Office of the CityAttorney ROA N O K E August 18, 225 Title: Amend Section 7-7, Building and fire code board of appeals created; composition, Article II, Building Code, Chapter 7, Building Regulations, Code of the City of Roanoke (1979). Background: At your request. I recommend that City Council adopt the attached ordinance amending Section 7-7. Building and fire code board of appeals created: composition, Article II, Building Code, Chapter 7. Building Regulations. Code of the City of Roanoke (1979) as amended, to reduce the number of persons serving on the Building and Fire Code Board of Appeals (Board) from nine members to five members, and define the composition of the Board. Virginia law requires localities enforcing the Statewide Fire Prevention Code (Fire Code) and the Virginia Uniform Building Code (Building Code) to establish a board to hear appeals from decisions made by local building or fire officials regarding the application of the Fire Code and Building Code. Members of the Board are required to be appointed by the local governing body on the basis of their ability to render fair and competent decisions regarding application of the codes, and shall. to the extent possible. represent different occupational or professional fields relating to building construction or fire prevention. At least one member should be an experienced builder and one member a licensed professional engineer or architect. A minimum of five persons is required to serve on the Board. Reducing the required number of members from nine members to five members will enable the Board to meet its membership requirements and more effectively function. Recommended Action: For the above reasons. I recommend that City Council adopt the attached ordinance amending Section 7-7 of the City Code to reduce the number of members serving on the Board from nine members to five members, and define the composition of the Board consistent with State regulations. If adopted, the proposed City Code amendments would be effective immediately. Laura Carini, Deputy City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43255-081825. A RESOLUTION accepting the Purdue Pharma Bankruptcy Plan and approving the City of Roanoke's participation in the proposed direct settlement of opioid-related claims against the Sackler Family, and directing the City of Roanoke's outside counsel to execute the documents necessary to accept the plan and effectuate the City of Roanoke's participation in the settlement. WHEREAS,the opioid epidemic that has cost thousands of human lives across the country also impacts the City of Roanoke ("the City") by adversely impacting the delivery of emergency medical, law enforcement, criminal justice,mental health and substance abuse services, and other services by the City's various departments and agencies; and WHEREAS, the City has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of the City; and WHEREAS, a settlement proposal has been negotiated that will cause the Sackler family, the owners of the Purdue Pharma family of companies, to pay an aggregate of$6.5 billion dollars nationwide to resolve opioid-related claims against them and resolve Purdue Pharma's bankruptcy; and WHEREAS, the City has filed suit against Purdue Pharma and the Sackler family for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed the City; and WHEREAS,the City's suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic; and WHEREAS; the City submitted a proof of claim in the bankruptcy and is thus entitled to vote on whether the bankruptcy court should accept or reject the associated bankruptcy plan; and WHEREAS, the City has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the "Virginia MOU"), and affirms that this pending settlement with the Sackler family shall be considered a "Settlement"that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors,Janssen,Teva,Allergan,Walmart, CVS, Walgreens, and Kroger; and WHEREAS, the City's outside counsel has reviewed the available information about the proposed settlement with the Sackler family and the Purdue Pharma bankruptcy plan and has recommended that the City accept the bankruptcy plan and participate in the settlement, in order to recover its share of the funds that the settlement would provide. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby accepts the Purdue Pharma bankruptcy plan and approves of the City's participation in the proposed settlement of opioid-related claims against the Sackler family,and directs the City Manager,or designee,to execute the documents necessary to effectuate the City's participation in the settlement, including the required release of claims against the Sackler family, and accept the bankruptcy plan. All such documents to be approved as to form by the City Attorney. ATTEST: Cttdt.xv Lf)le-C-e7V City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18th day of August 2025. No. 43256-081825. A RESOLUTION approving the City of Roanoke's participation in the proposed settlement of opioid-related claims against Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex, Corp., Hikma Pharmaceuticals USA, Inc., Indivior, Inc., Mylan Pharmaceuticals, Inc., Sun Pharmaceutical Industries,Inc.,and Zydus Pharmaceuticals(USA)Inc.,and their related corporate entities, and directing the City Manager, or designee, to execute the documents necessary to effectuate the City of Roanoke's participation in the settlements. WHEREAS,the opioid epidemic that has cost thousands of human lives across the country also impacts the City of Roanoke ("the City") by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by the City's various departments and agencies; and WHEREAS, the City has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of the City; and WHEREAS, eight settlement proposals have been negotiated that will cause eight opioids manufacturers, Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex Corp, Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan Pharmaceuticals Inc, Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals (USA) Inc. (collectively the "Manufacturers")to pay approximately $720 million nationwide to resolve opioid-related claims against it; and WHEREAS, the City has filed suit against certain of the manufacturers and their related corporate entities for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed the City; and WHEREAS, the City's suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic; and WHEREAS, the City has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the "Virginia MOU"), and affirms that these pending settlements with the Manufacturers shall be considered a"Settlement"that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors,Janssen,Teva, Allergan,Walmart, CVS, Walgreens, and Kroger, as more particularly set forth in the City Manager's Report dated August 18, 2025; and WHEREAS, the City's outside opioid litigation counsel has recommended that the City participate in the eight settlements in order to recover its share of the funds that the Manufacturers' settlements would provide; and WHEREAS, the City Attorney has reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council approves of the City's participation in the proposed settlements of opioid-related claims against the Manufacturers and their related corporate entities, and directs the City Manager, or designee, to execute the documents necessary, to effectuate the City's participation in the settlements,including the required release of claims against the Manufacturers. All such documents to be approved as to form by the City Attorney. ATTEST: CU-di a-* (1)1e- - -2-- City Clerk. IllV" III." 41,13-141i Office of the City Attorney ROA N O K E August 18, 2025 Title: Acceptance of Smaller Opioid Settlement Claims against the Manufacturers. Background: As you are aware, the City was involved in litigation against the eight opioids manufacturers: Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex Corp, Hikma Pharmaceuticals USA, lndivior, Inc., Mylan Pharmaceuticals, Inc., Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals (USA), Inc. ("Manufacturers"). Approximately $720 million in proposed nationwide settlement agreements have been reached that would resolve opioid litigation brought by states, local political subdivisions, and special districts against the Manufacturers. These settlements will provide funds to state and local governments nationwide as compensation and for abatement of the harms caused by the opioid epidemic. Additionally, the settlements will offer injunctive relief governing opioid marketing, sale, distribution, and/or distribution practices and require the Manufacturers to implement safeguards to prevent diversion of prescription opioids. Virginia Attorney General Jason Miyares, along with the attorneys general of California, Colorado, Illinois, New York, North Carolina, Oregon, Tennessee, and Utah, negotiated and approved the Manufacturer settlements. The settlements are now proceeding to the subdivision approval phase. Each state's share of the total value of the settlement is calculated as a percentage of the national total pursuant to a schedule attached to the settlement agreements. Virginia's share for each of these settlements is 2.2801150757%. An individual state's share of the total value of the settlement will not increase or decrease because one or more other states do not participate in the settlement. Therefore, Virginia's ability to maximize its recovery under the settlement is dependent upon participation rates of Virginia political subdivisions, not the participation rates of other states. As with past settlements, the funds that flow to Virginia will be allocated and distributed pursuant to the terms of the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding ("MOU") that our clients, numerous other Virginia cities and counties, and the Office of the Attorney General executed in 2021. Recommended Action: Our office has carefully reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel to join in the settlement in the approximate amount of$116,615.07 to the City of Roanoke. Cam---i Laura Carini. Deputy City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43257-081825. A RESOLUTION appointing the Hope and Home Task Force to develop comprehensive, actionable, and measurable recommendations to guide the City Council and City Administration in addressing homelessness. WHEREAS, the City of Roanoke participates in the Blue Ridge Continuum of Care, which guides efforts to address and reduce homelessness throughout the region; WHEREAS, through collaborative efforts, the City has seen a 30% reduction in homelessness over the last 15 years, however, since the Covid-19 pandemic, the City has seen an increase in the number of unsheltered and unhoused individuals and families; WHEREAS, while community homeless service providers do essential work in the community to address these issues, it is imperative to have a community-based task force to bring a comprehensive strategy and recommendations to increase housing options, address the root causes of homelessness, and work toward a notable decrease in homelessness in our community; and WHEREAS, City Council desires to have stakeholders representing citizens, business owners, non-profit and social service agencies, faith-based communities, research, public health, and public safety join together in a task force to consider issues, including,but limited to, a study of root causes of homelessness in our community, relevant data to consider evidenced-based best practices, impacts on local resources, impacts on public health and livability, points of origin of people experiencing homelessness, engaging neighboring localities, and identifying new housing opportunities including permanent supportive housing and housing first models. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. City Council hereby creates the Hope and Home Task Force (Task Force), which includes 21 members comprised of local citizens, to bring recommendations back to City Council in 18 months, and work with City staff to determine funding, and coordinate meeting times for the Task Force. 2. The members of this Task Force shall elect a chair and a secretary. The chair shall be responsible for calling meetings of the Task Force and performing all responsibilities for the conduct of such meetings. The secretary shall maintain minutes of all meetings. The chair may establish subcommittees of the Task Force as may be warranted and designate to specific members of the Task Force such duties and responsibilities in the work of the Task Force. 3. The City Attorney shall provide reasonable staffing assistance to this Task Force. 4. The City Manager is requested to provide such additional reasonable staff assistance to this Task Force as may be necessary for it to accomplish its purpose. 5. This Task Force is requested to provide its recommendations to Council, in writing, by March 2027, and present its recommendations to Council during a Council meeting in April 2027. The priorities will focus on creating sustainable solutions, improving public health, and restoring dignity to individuals experiencing homelessness, while ensuring and respecting the efforts of existing services and organizations. ATTEST: .e.e..(-1-44t--. CIYIej-elt City Clerk. monthly amount of $3,260 for its use of the property, in addition to other certain terms and conditions, and as more particularly described in the City Manager's report dated August 18, 2025. 2. The City Manager or designee is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Lease, with any such documents being approved as to form by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ; e_et.".44-4v City Clerk. <�. ,' --- , IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of August 2025. No. 43258-081825. AN ORDINANCE authorizing the City Manager, or designee, to execute a lease agreement with the Young Men's Christian Association of Virginia's Blue Ridge, Inc. ("YMCA"), for the lease of City-owned property located in the City of Roanoke, designated as portions of Roanoke City Official Tax Map Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, and 1113511; and dispensing with the second reading of this ordinance by title. WHEREAS, a public hearing was held on August 18, 2025, pursuant to Sections 15.2- 1800 and 15.2-1813, Code of Virginia(1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on the proposed lease. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager, or designee, is hereby authorized to execute, in a form approved by the City Attorney, a lease agreement with the Young Men's Christian Association of Virginia's Blue Ridge, Inc. ("YMCA"), to lease City-owned property located in the City of Roanoke, designated as portions of Roanoke City Official Tax Map Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, and 1113511, to be used by the YMCA solely for the use of patron parking spaces with PARK Roanoke. The lease agreement provides for an initial term of five (5) years commencing on August 19, 2025 and terminating on August 18, 2030, subject to mutually agreed upon optional renewal on a month-to-month basis. The YMCA will pay rent to the City in the monthly amount of $3,260 for its use of the property, in addition to other certain terms and conditions, and as more particularly described in the City Manager's report dated August 18, 2025. 2. The City Manager or designee is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Lease, with any such documents being approved as to form by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. N ATTEST: City Clerk. ✓: ,\�/ City Manager's Report '�' Submitted by: Brian Mann Executive Enterprise Administrator ROAN O KE August 18, 2025 Title: Receive the views of citizens on the consideration of the lease of Official Tax Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, 111351, to the YMCA of the Roanoke Valley, Inc., located at 425 Church Avenue, S.W., for the use of patron parking spaces with PARK Roanoke. Background: This is a new lease for parking lot spaces at the YMCA, that will replace an outdated existing lease. The lease is for#147 spaces at the above-listed parcels. The total dollar amount of the lease will be $3,260.00 per month. Recommended Action: After hearing the views of citizens,_adopt the ordinance approving the lease of parking spaces at Official Tax Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, 111351, to the YMCA of the Roanoke Valley, Inc., located at 425 Church Avenue, S.W., for the use of patron parking spaces with PARK Roanoke. Valmarie Turner, City Manager LEASE This LEASE is entered into this day of , 2025, by and between the CITY OF ROANOKE, VIRGINIA (hereinafter referred to as the City) and the YOUNG MEN'S CHRISTIAN ASSOCIATION OF VIRGINIA'S BLUE RIDGE, INC. (hereinafter referred to as the YMCA). FOR AND IN CONSIDERATION of the mutual entry into this lease by the parties hereto, and other good and valuable consideration, the City and the YMCA agree as follows: 1. Lease: The City hereby leases to the YMCA and the YMCA hereby leases from the City, Official Tax Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, and 1113511. The YMCA acknowledges and agrees that the Leased Property is leased "as is" and that the City shall have no responsibility or liability for maintenance of the Leased Property, including, without limitation, snow removal, utilities, gravel or asphalt replacement, or drainage of surface water, provided, however, that the City shall be responsible for maintenance of the Leased Property for any period that it preempts the use of the Leased Property pursuant to Paragraph No. 3 and for any maintenance or cleaning required as a result or consequence of such preemption. The City will also be responsible for pothole repairs,resealing, line painting, and re-striping, which will be completed as needed. 2. Term: This lease shall be for a term commencing on August 19, 2025, and terminating on August 18, 2030, subject to mutually agreed upon optional renewal on a month to month basis. 3. Use of Leased Property: The YMCA shall have the exclusive right to use the Leased Property for 147 parking spaces twenty-four(24)hours each day and for seven (7) days a week provided, however, that all uses of the Leased Property by the YMCA shall be subject to the right of the City to preempt such use when special events are scheduled in the vicinity of the Leased Property or at any other location which necessitates, in the judgment of the City Manager for the City, the use of the Leased Property, by giving the YMCA 10 days written notice of such preemption. In the event the City preempts the YMCA's exclusive or other use of the Leased Property, all costs and expenses of required alternative parking arrangements shall be borne by the YMCA. The City will not preempt the YMCA's use more than four times per lease year. The Leased Property shall be used by the YMCA solely for the purpose of parking motor vehicles, and in no case may a motor vehicle be left on the Leased Property for over twenty-four (24) consecutive hours. 4. Rent: The YMCA shall pay to the City THREE THOUSAND TWO HUNDRED AND SIXTY DOLLARS AND NO CENTS ($3,260) per month as rent for the Leased Property. The rent shall be due in advance and payable on the first day of each month during the term of this Lease. For each day in a month that the City preempts the YMCA's use of the Leased Property pursuant to Paragraph No. 3 above, the rent that month will be reduced by ONE HUNDRED AND FIVE DOLLARS AND NO CENTS ($105). 5. The YMCA's Responsibilities: 1 01/07/04 (a) The YMCA shall arrange for its staff to patrol the Leased Property as part of their regular duties during the hours when the Leased Property is being used for theYMCA parking; provided, however, that the YMCA assumes no responsibility for patrolling or securing the Leased Property when it is being used by the City or others for special events. (b) The YMCA shall keep the Leased Property clear of trash and debris. (c) The YMCA shall install signs on the leased property, and shall remove such signage upon termination of the lease at YMCA expense. 6. Insurance and Indemnification: (a) Requirement of insurance. The YMCA shall, at its sole expense, obtain and maintain during the life of this Lease the insurance policies required by this section. Any required insurance policies shall be effective prior to the beginning of any work or other performance by the YMCA under this Lease. The following policies and coverages are required: (1) Commercial General Liability. Commercial general liability insurance shall insure against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property arising out of the YMCA's use of the Leased Property. The minimum limits of liability for this coverage shall be ONE MILLION DOLLARS AND NO CENTS ($1,000,000.00) combined single limit for any one occurrence. (b) Umbrella Coverage. The insurance coverages and amounts set forth in subsection (1) may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of ONE MILLION DOLLARS AND NO CENTS ($1,000,000.00). Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by subsections (1), and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by the YMCA to this City. (c) Evidence of Insurance. All insurance shall meet the following requirements: (1) Prior to execution of this Lease, the YMCA shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall include any insurance deductibles. Such certificates shall be attached to this Lease at the time of execution of this Lease and shall be furnished in a timely fashion to demonstrate continuous and uninterrupted coverage of all of the required forms of insurance for the entire term of this Lease. 2 (2) The required certificate or certificates of insurance shall include substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered, except after thirty (30) days written notice has been received by the Risk Management Officer for the City of Roanoke." (3) The required certificate or certificates of insurance shall name the City of Roanoke, its officers, employees, agents, volunteers and representatives as additional insureds. (4) Where waiver of subrogation is required with respect to any policy of insurance required under this section, such waiver shall be specified on the certificate of insurance. (5) Insurance coverage shall be in a form and with an insurance company approved by the City which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Lease shall be authorized to do business in the Commonwealth of Virg'nia. 7. Indemnification: The YMCA agrees and binds itself and its successors and assigns to indemnify, keep and hold the City and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any willful or negligent act or omission of the YMCA including: (a) the YMCA's use of the City's Tax Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, and 1113511 (b) the exercise of any right or privilege granted by or under this lease; or (c) the failure, refusal or neglect of the YMCA to perform any duty imposed upon or assumed by the YMCA or under this lease. In the event that any suit or proceeding shall be brought against the City or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently or jointly with the YMCA on account thereof, the YMCA, upon notice given to it by the City or any of its officers, employees, agents, volunteers or representatives, will pay all costs of defending the City or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgment being awarded against the City or any of its officers, employees, agents, volunteers or representatives, either independently or jointly with the YMCA, then the YMCA will pay such settlement or judgment in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 8. Equal Employment Opportunity: During the performance of this Lease, the YMCA agrees as follows: (a) The YMCA will not discriminate against any employee or applicant for 3 employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the YMCA. The YMCA agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. (b) The YMCA, in all solicitations or advertisements for employees placed by or on behalf of the YMCA,will state that such the YMCA is an equal opportunity employer. (c) The YMCA will include the provisions of the foregoing subsections (a) and (b) in every contract or purchase order of over ten thousand dollars and no cents ($10,000.00) so that the provisions will be binding upon each contractor or vendor. 9. Drug-free workplace: During the performance of this Lease, the YMCA shall: (i) provide a drug-free workplace for the YMCA's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the YMCA's workplace and specifying the actions that will be taken against employees for violations of such prohibition; and (iii) state in all solicitations or advertisements for employees placed by or on behalf of the YMCA that the YMCA maintains a drug-free workplace. For the purpose of this section, "drug-free workplace" means a site for the performance of work done in connection with this Lease. 10. Faith-based organizations: Pursuant to §2.2-4343.1 of the Code of Virginia (1950). as amended, the City of Roanoke does not discriminate against faith-based organizations. 11. Negotiation: This Lease has been fully negotiated by and between the parties and shall be construed as if both parties had an equal responsibility in the drafting hereof. 12. Termination: If a party defaults in its obligations under this Lease, the other party may terminate the Lease if the defaulting party has failed to correct such default within 30 days after receiving written notice of the default. 13. Right of Entry: The City and its agents shall be entitled to enter upon the Leased Property at any reasonable time for any reasonable purpose. 14. Regulations: The YMCA shall fully comply with all local, state, and federal ordinances, laws, and regulations. 15. Entire Lease: This Lease represents the entire integrated Lease between the parties and supersedes all prior negotiations,representations or agreements, either written or oral. 16. No Waiver of Terms of Lease: No failure of any party to insist upon strict observance of any provision of this Lease, and no custom or practice of the parties at variance 4 with the terms hereof, shall be deemed a waiver of any provision of this Lease in any instance. 17. Notice: Any notice, request, or demand given or required to be given under this Lease shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly given only if delivered personally or sent by certified mail, return receipt requested to the addresses stated below. To the City: City Manager Room 364,Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke,Virginia 24011 Brian Mann, Executive Enterprise Administrator PARK Roanoke 117 Church Ave SW, Roanoke,VA 24011 To the YMCA: Alicia Kindred, Branch Executive Director YMCA of Roanoke Valley, Inc. 425 Church Avenue, S.W. Roanoke,Virginia 24016 18. Assignment: The City may assign this Lease with the consent of the YMCA, which consent shall not be reasonably withheld. 19. Relationship to Other Parties: It is not intended by any of the provisions of any part of this Lease to confer a benefit upon any other person or entity not a party to this Lease or to authorize any person or entity not a party to this Lease to maintain a suit pursuant to the terms or provisions of this Lease, including, without limitation, any claim or suit for personal injuries, property damage or loss of profits or expenses. 20. Amendment: This Lease shall be amended only with the written agreement of both parties. 5 IN WITNESS WHEREOF, the parties hereto have executed the same as of the day and year first hereinabove written: CITY OF ROANOKE By Valmarie Turner, City Manager YOUNG MEN'S CHRISTIAN ASSOCIATION OF VIRGINIA'S BLUE RIDGE, INC. By President Approved as to Form: Approved as to Execution: Deputy City Attorney Deputy City Attorney APPROVED BY ORDINANCE NO. 6 CARDINAL NEWS NOTICE OF PUBLIC HEARING AFFIDAVIT OF PUBLICATION The City o1 Roanoke ("City') proposes to lease to the Young Men's Christian Association of Virginia's Blue Ridge, Inc. Cardinal News ("YMCA°),City-owned properties bearing P.O. Box 4455, Roanoke,VA 24015 Roanoke Official Tax Map Nos.1113408, 1113409, 1113410, 1113411, 1113412, (540) 467-2189 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, and State of Florida, County of Orange, ss: 1113511,to be used by the YMCA for a term of five(5)years,commencing August 19,2025. I, Anjana Bhadoriya, of lawful age, being duly sworn Pursuant to the requirements-of Sections upon oath depose and say that I am an agent of 15.2-1800 and 15.2-1813,Code of Virgin- iaColumn Software, PBC, duly appointed and e(1 that thea amended,oilof notice Cityis hereby given that Council the of Roa- authorized agent of the Publisher of Cardinal News, a noke will hold a public hearing on August publication that is a "legal newspaper"as that term is 18,ftr as the a matter7 0 p.m.,a orb as esaon there- publication as may be heard,in the defined in 8.01-324 of the Code of Virginia, and Council Chamber,4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 authorized as such by Order of the Circuit Court, that Church Avenue,S.W.,Roanoke,Virginia, the full text of the attached notice was published in 24011,to receive public comments on the proposed lease.Copies of the proposed said publication and also at Lease Agreement and the proposed ordi- www.publicnoticevirginia.com, which is a searchable nance will be available at the City Clerk's Office,Room 456,Noel C.Taylor Munic- statewide repository of such notices, on the following ipal Building, 215 Church Avenue, S.W., dates. Roanoke, Virginia 24011, on and after Friday,August 8, 2025.For further infor- mation on this matter,you may contact the Publication Dates: Office of the City Clerk at(540)853-2541. • Aug 8, 2025 All persons wishing to address City Coun- cilNotice ID: ko2mmrcDHHa2niOWT99t must sign-up with the City Clerk's or fice by emailing clerkQroanokevagov or calling(540)853-2541 by 12:00 noon,on Notice Name: NPH -YMCA Lease 18AUG25 Monday,August 18,2025. Publication Fee: $120.00 If you are a person with a disability who needs accommodations for this hearing, AHjana 8kadoriya please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday,August 14,2025. Agent ���01111111,10,,, The City of Roanoke provides interpre PAMELA BAEZ tation at no cost for all public meetings, Notary Public-State of Florida upon request.If you would like to request • ��� ° an interpreter,please let us know at least VERIFICATION IIIIII _ Commission#HH 186700 24 hours in advance by calling(540)853- 7� Fe '��Q � F ....... Expires on October 14,2025 1283. State of Florida '"���9qq„Ili...o\\\ County of Orange - La Ciudad de Roanoke proporciona inter- pretacibn sin costa por todas citas publi- cas,previa solicitud.Si usted desea solic- Signed or attested before me on this: 08/12/2025 itar un interprete,haganoslo saber con al menos 24 horas de antelacidn por llamar (540)853-1283. Jiji la Roanoke linatoa huduma ya ukali- mani bile malipo katika mikutano yote ya Notary Public umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe an- Notarized remotely online using communication technology via Proof. galau saa 24 kabla kwa kupiga simu(540) 853-1283. • NPH -YMCA Lease 18AUG25 I Page 1 of 2 24 8 53-1283(540) Given under my hand this 8th day of Au- gust,2025. Cecelia F.McCoy,City Clerk NPH -YMCA Lease 18AUG25 Page 2 of 2 NOTICE OF PUBLIC HEARING The City of Roanoke ("City") proposes to lease to the Young Men's Christian Association of Virginia's Blue Ridge,Inc. ("YMCA"),City-owned properties bearing Roanoke Official Tax Map Nos. 1113408, 1113409, 1113410, 1113411, 1113412, 1113413, 1113512, 1113513, 1113514, 1113515, 1113516, 1113510, and 1113511, to be used by the YMCA fora term of five (5) years, commencing August 18, 2025. Pursuant to the requirements of Sections 15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended,notice is hereby given that the Council of the City of Roanoke will hold a public hearing on August 18, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, to receive public comments on the proposed lease. Copies of the proposed Lease Agreement and the proposed ordinance will be available at the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, on and after Friday, August 8, 2025. For further information on this matter, you may contact the Office of the City Clerk at(540) 853-2541. All persons wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or calling (540) 853-2541 by 12:00 noon, on Monday, August 18, 2025. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at(540) 853-2541,before 12:00 noon on Thursday, August 14, 2025. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas,previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. CLL-41y,.1 a � a J IiS L5-4 J. �4111.CjL4 J 4u jD :&•I U9s Lee9mc (�1-"a?'Lab (-5l J-,‘-,,.,I.5.&_)•5 Js'�J-)4939J .4)1 u1:y J•1J LA(540) 853-1283 cu.s bJ L L ii ‘-act,, 24 J9la "tit 644,J Given under my hand this 8th day of August, 2025. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish once in the Cardinal News, legal notices, on Friday, August 8, 2025. Please send bill to: Brian Mann, Executive Enterprise Administrator PARK Roanoke 117 Church Avenue, SW Roanoke, VA 24011 Please send affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011