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HomeMy WebLinkAboutCouncil Actions 11-17-25 VOLOSIN 43312-111725 City of Roanoke, Virginia CITY COUNCIL Wriii November 17 2025 ROA N O K E 2:00 PM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through YouTube Live at youtube.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. All present. (Council Members Hagen (2:20 pm) - and Sanchez-Jones (2:22 pm) arrived late) The Invocation was delivered by Mayor Joseph L. Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Cobb. Welcome ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS:. Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin with the Council Members providing "shout-outs" or announcing community events recently attended. The Council Members made the following announcements: Council Member Powers "shouted-out"all City of Roanoke employees for the hard work they do and especially for keeping the city clean and the Strong Towns group of individuals who are trying to learn the City processes such as budget, etc. and looked forward to being invited back to another meeting. Council Member Volosin thanked all election workers and everyone who rode the Valley Metro bus for free and made their voices heard by voting. Council Member Nash "shouted-out" City employees and staff that put up the large Christmas tree in Nolan Plaza downtown. Vice-Mayor McGuire "shouted-out" the Harrison Museum of African American Culture on their soft-opening in Melrose Plaza and the JB's Crew of Jack Brown's restaurant, along with iHeart Southeast and the Roanoke Plawkers, and picked up trash around the Tinker Creek Greenway. Mayor Cobb commented about the increase in ridership on Valley Metro buses by 1,400 people in connection with Fare Free Day; and thanked the City of Roanoke and Virginia Tech on a partnership called Grant Ready Roanoke, in which nine local non-profit organizations participated to increase capacity. He attended the graduation ceremony and said that it was great to see a seed become a non-profit and make a profound difference in the life of a community. Recognition of Heather Fay, Director and Executive Regional Administrator, Virginia Small Business Development Center, Greater Roanoke and New River Valley. The City Manager recognized Ms. Fay and her staff. Recognition of Curtis Joachim, The Joachim Group - 2025 Veteran Small Business of the Year— Presented by Greater Roanoke & NRV Small Business Development Center. The City Manager and Heather Fay, Director, Greater Roanoke and New River Valley Small Business Development Center recognized Mr. Joachim and his staff. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as he may deem appropriate. Garrett Robinson, on behalf of PedalSafe Roanoke, appeared before the Council and spoke with regard to keeping the greenway accessible to bike riders and open during the Wasena bridge construction. Sylvia King, appeared before the Council and spoke with regard to solar panel companies being a top-tier scam and also announced the 50th anniversary of Valley Metro on November 18. Barbara Duerk, appeared before the Council as a bicycle advocate and spoke with regard to bicycle safety legislation and the reenactment of Virginia Code section 46.2.905. Duane Howard, appeared before the Council and spoke with regard to the City producing a magazine to advise citizens about happenings in the City as well as a mail out to the southeast neighborhood organization. Nicholas Houck, appeared before the Council and spoke with regard to the city annexing his property to the County of Roanoke, for it is located in both localities and very cumbersome to pay taxes. Ralph Smith, appeared before the Council and spoke in opposition to a city casino and asked the Council to pass a resolution to deny the proposal. Nell Boyle, appeared before the Council in support of the city's proposed energy initiatives and the implementation of the Climate Action Plan. Rebekah Murphy, appeared before the Council to inquire about the capital fund balance reallocation removal from the Council agenda and the true-up funds. She thanked Vice-Mayor McGuire, Council Members Hagen and Powers for meeting with the Council of PTA's and referenced future meetings with the remaining Council Members. Emily Casey, appeared before the Council and spoke with regard to the consulting firm the City used to evaluate its finances and the city's contribution to Roanoke City Public Schools should increase to account for the changes that have occurred in the school system over the past ten years. 4. CONSENT AGENDA: APPROVED (7-0) C-1. Minutes of the regular meeting of City Council held on Monday, October 20, 2025. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. A communication from the City Attorney requesting that City Council convene in a Closed Meeting to discuss a personnel matter regarding the City Attorney position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Attorney requesting that City Council convene in a Closed Meeting on personnel matters requiring the discussion involving the annual performance evaluations of council-appointed officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4. A communication from the City Attorney requesting that City Council convene in a Closed Meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy • of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-5. A communication from the City Attorney requesting that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-6. A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City, where discussion in an open • meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Secton 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-7. A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal counsel involving the legal standards for financing of the schools, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in.the request. C-8. Request to advertise and schedule a public hearing on December 15, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard or at such later date and time as the City Manager may determine, to consider joining the Virginia C-PACE Program. RECOMMENDED ACTION: Concurred in the request. C-9. A communication from the City Clerk advising of the resignation of Tim Harvey as a member of the Gun Violence Prevention Commission, effective November 18, 2025. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-10. A communication from the City Clerk advising of the resignation of Robert Lamour as a member of the Gun Violence Prevention Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-11. A communication from Mark Chadwick, Chief Executive Officer, Blue Ridge Behavioral Healthcare, requesting that Council ratify the reappointment of Patrick Kenney as an at-large member of the Blue Ridge Behavioral Healthcare, Board of Directors, commencing January 1, 2026, and ending December 31, 2028. RECOMMENDED ACTION: Received and filed. C-12. Reports of qualification of Wesley Cook as a member of the Human Services Advisory Board to replace Bradley Stephens for a term of office ending November 30, 2028; and Rachel Hale as a member of the Roanoke Neighborhood Advocates for a three-year term of office, commencing October 1, 2025, and ending September 30, 2028. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: 1. Presentation from Secure Solar Futures and Roanoke City Public Schools to share information with regard to potential cost-saving options through a solar power purchase agreement. Matt McFadden, Director of Business Development, Secure Solar Futures. (Sponsored by Vice-Mayor McGuire and Council Member Nash) Received and filed. 2. Presentation from Downtown Roanoke, Inc., to share information with regard to its current activities and future initiatives. Tina Workman, Executive Director, Spokesperson. (Sponsored by Mayor Cobb) Received and filed. 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER: 1. City Manager: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: Acceptance and Appropriation of Regional Fire Service Training Facilities Grant. Adopted Ordinance No. 43312-111725. (7-0) Virginia Department of Transportation (VDOT) — Funding for Tinker Creek Greenway. Adopted Ordinance No. 43313-111725. (7-0) Virginia Department of Transportation (VDOT) — Urban Construction Program Reconciliation. Adopted Ordinance No. 43314-111725. (7-0) Acceptance of State and Local Cybersecurity Grant Program (SLCGP) consent agreement for a Data Protection System for the City of Roanoke Technologies. Adopted Resolution No. 43315-111725. (7-0) Acceptance and Appropriation of Operation Funds for the Greater Roanoke and New River Valley Small Business Development Center CY 2026. Adopted Ordinance No. 43316-111725. (7-0) Approval of a historical marker to recognize the contributions of Junius Blair Fishburn in the Roanoke community. Adopted Resolution No. 43317-111725. (7-0) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: I'd like to remind the City Council that Valley Metro is celebrating 50 years of service to Roanoke Valley with a community event at Third Street Station on tomorrow, Tuesday, November 18, at 10:30 am. The celebration will highlight Valley Metro's'half-century of providing safe, reliable, and affordable transportation since 1975. Valley Metro will also showcase key advancements in transit, including the VMGO real-time app for route and arrival updates, Roanoke's first electric bus supporting a cleaner fleet and ongoing in accessibility and rider education including a new riding the bus information video. This celebration is both a reflection of the past and a look ahead to a smarter, more sustainable and more connected future for public transportation in the region. I'm excited to announce the City's holiday tree is being delivered today. Urban Forestry staff have coordinated with the Roanoke Police Department to provide an escort into downtown and fleet services has arranged for the rental of a crane to safely position and secure the tree. The tree, which is a 25-foot Frasier Fir from West Jefferson, North Carolina, will be decorated by facilities staff once installation is complete. The annual tree lighting ceremony is scheduled for Friday, December 5. Following the budget retreat on Saturday, November 8, City staff is seeking your guidance on the most appropriate approach for proceeding with external agency applications. The staff is prepared to share the application at your discretion and will conduct an information session on Friday, November 21, 2025, at 1:00 pm, and a subsequent session is scheduled for December 5, 2025, at 10:00 am. PUBLIC MATTERS FOLLOW-UP Helen Ferguson, Strategic Coordinator and Grants Manager, reported on the following matters from the October 20 and November 3 City Council Meetings: Fare Free Day Tuesday, November 4, was a Fare Free Day for Valley Metro due to Election Day. On Election Day, there were 5,663 boarders across the entire system. The previous Tuesday, October 28, 2025,there were 4,670 boarders. On November 4, 2024, there were 5,249 boarders. This shows an increase of nearly 1,000 boarders on Fare Free Day. Brandon Avenue/Greater Deverle Traffic Adam Mastrangelo, President of the Greater Deyerle Neighborhood Association, and Gary Stein both shared concerns about increasing traffic along Brandon Avenue and Deyerle Road due to new town homes and the construction of a hotel in the area. Report Back: Ian Coffey, the City's Traffic Engineer, shared data from several streets and intersections in this area. While the neighborhood may see a slight increase in traffic volume, Brandon Avenue currently has the capacity to absorb more input due to its five-lane cross-section. Any additional traffic signals from cross streets would only formalize delays experienced during peak hours. Public Apology Jordan Bell shared recommendations for the Urban Renewal Apology, which were received in writing and passed on to the Equity and Empowerment Advisory Board. Brandon Avenue Traffic Notes Stratford Park Town homes - Approximately 80-100 vehicles (1,300 daily) are added during peak hours due to the town home project. Aside from turn lane warrants on Brandon at the proposed driveway, no other traffic improvements, such as a traffic signal, are recommended due to the minimal impact on peak- hour volumes and beyond. Further, traffic will be distributed to two separate driveways along Brandon, facilitating the absorption of traffic into the street network. The intersections between Keagy and Peters Creek were analyzed with the level of service remaining at acceptable or similar conditions as currently reported. Stratford Hotel —Approximately 40-50 vehicles (639 daily) are added during peak hours due to the hotel project. No Traffic Impact Assessment was required for this project, as the trip threshold is below the 100/1000 benchmark. The expectation is that traffic volumes below the 100/1000 threshold will be absorbed into the existing street network as is. A signal warrant at Deyerle/Brandon was performed as part of the early discussion for this project. The result is that a signal is not warranted at this time, even with the additional vehicles from the developments. The current estimated daily traffic volume for the subject street segment is 21,000, with a peak of up to 1,800 vehicles per hour. However, the side streets and driveways are well below the threshold warranting a traffic signal or other measures. In practice, Brandon can be viewed as a corridor with more than enough capacity to absorb more input due to its five or more lane cross-section. In other words, to date, Brandon Ave remains underutilized in its potential, and the most recent development contributes in a minor way to its future expansion potential. This is not to say that side streets and driveways will not experience delays when attempting left turns onto Brandon during the peak hours. Additional traffic signals along the corridor would only formalize those delays. 2. CITY ATTORNEY: None. 3. DIRECTOR OF REAL ESTATE VALUATION: None. 8. REPORTS OF COMMITTEES: 1. Comments on certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Mayor Cobb commented on the 50th Anniversary of Valley Metro on November 18; advised that the Transportation Passenger Advisory Committee (TPAC) appointments were made; and briefly commented on snow removal at bus stops, an increase in ridership, and MetroFLX has reached capacity on Sundays. 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. • Council Member Initiative—"Evans Spring Development Plan" — Presented by Council Member Nash 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. None. 12. RECESSED - 4:06 PM. The City Council Meeting will stand in recess; and thereafter reconvene at 7:00 pm, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. City of Roanoke, Virginia CITY COUNCIL �� P 7:00 m ROANOKE City Council Chamber 215 Church Avenue, SW 13. CALL TO ORDER - ROLL CALL. All present. The Invocation was delivered by Mayor Joseph L. Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by the Webelos Den at Pack 2, sponsored by Raleigh Court Presbyterian Church. Welcome 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of winners of the 22nd Annual Fire Prevention Week Art Contest. Mayor Cobb, David Hoback, Fire-EMS Chief, and Hope Escobar, Fire Prevention Specialist, recognized the contest winners and presented certificates and city gifts. 15. PUBLIC HEARINGS: 1. Request of Mar Roanoke, LLC, to rezone the property located at 5060 Valley View Boulevard, NW, Official Tax Map No. 2490111, from CG, Commercial - General District, to INPUD, Institutional Planned Unit Development District. Ben Crew, Agent, Spokesperson. Vote failed (2-5, with Mayor Cobb and Council Member Volosin voting in favor) 2. Public Hearing on the Proposed Substantial Amendment on the Program Year 25 Annual Action Plan. No action taken. 3. Public Hearing on Tax Exemption Request for Real Property owned by Old Southwest, Inc. Adopted Ordinance No. 43318-111725. (7-0) 4. Public Hearing to consider granting an easement to the Western Virginia Water Authority (WVWA) on Roanoke County Parcel Identification No. 0.37.13-04- 03.00-0000. Adopted Ordinance No..43319-111725. (7-0) 16. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the City Council. Thanh LeNguyen-Bean, appeared before the Council and requested that Council prioritize the school division's capital fund balance. Kathleen Jennings, appeared before the Council and spoke with concern about PFM Consulting's recommendations for school funding and reallocating the funds back to the school division. Misty Vickers, appeared before the Council to advocate for funding for the school division and the expansion of Valley Metro routes to the Department of Motor Vehicles location. Angela Bird appeared before the Council and advised that the Council provided continual disappointment about the slashing of the school division budget and commented that Valley Metro needs bus routes to the Department of Motor Vehicles location. 17. RECESS FOR CONTINUATION OF CLOSED MEETING - 8:40 PM. 18. RECONVENED - 9:03 PM. Certification of Closed Meeting. (7-0) ADJOURNED -9:04 PM. ROAN O KE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a Closed Meeting to discuss a personnel matter regarding the City Attorney position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. The City Attorney requests that City Council convene in a Closed Meeting to discuss a personnel matter regarding the City Attorney position, pursuant to Section 2.2-3711., (A)(1), Code of Virginia (1950), as amended. Laura Carini, Deputy City Attorney 11,111 ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council. Subject: A communication from the City Attorney requesting that City Council convene in a Closed Meeting on personnel matters requiring the discussion involving the annual performance evaluations of council- appointed officers, pursuant to Section 2.2-3711 (A)(1),Code of Virginia (1950), as amended. V The City Attorney requests that City Council convene in a closed meeting on personnel matters requiring the discussion involving the annual performance evaluations of council- appointed officers, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended.: L(y..1734._. ei.: Laura Carini, Deputy City Attorney ROAN O KE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a Closed Meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia, (1950), as amended. The City Attorney requests that City Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. • Laura Caririi, Deputy City Attorney 1111W411...41m_Aissitim . ROAN O KE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-37. 11 (A)(8), Code of Virginia, (1950), as.amended. The City Attorney requests that City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section_2.2-3711 (A)(8), Code of Virginia, (1950), as amended. Laura Carini, Deputy City Attorney ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing possible. disposal of publicly owned property in the.Central part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Secton 2.2- 3711 (A)(3), Code of Virginia, (1950), as amended. The City Attorney requests that City Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. Laura Carini, Deputy City Attorney ROAN O KE Office of the City Attorney To: Honorable Mayor and Members of.the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal. counsel involving the legal standards for financing of the schools, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. The City Attorney requests that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal counsel involving the legal standards for financing of the schools, pursuant to Section 2.2- 3711 (A)(8), Code of Virginia, (1950), as amended. Laura Carini, Deputy City Attorney 111,4W-rvim City Manager's Report � Submitted by: Jeffrey Powell, Director Department of General Services and Sustainability ROAN O KE November 17, 2025 Title: Request to advertise and schedule a public hearing on December 15, 2025,_ at 7:00 p.m., or as soon thereafter as the matter may be heard or at such later date and time as the City Manager may determine, to consider joining the Virginia C-PACE Program. • Background: On October 19, 2020, the City of Roanoke (Ordinance-No. 41901-101920) enabled a C-PACE Program as an independent city. As more Virginia cities and counties joined as independent cities, the individuality of the programs created barriers for lenders and developers that worked in multiple jurisdictions, necessitating an iteration of growth into a statewide program for consistency. C-PACE (Commercial Property Assessed Clean Energy) is an innovative clean energy financing tool that provides 100% upfront capital to property owners who want to upgrade their buildings with energy efficiency, renewable energy, and water management systems. The Virginia state C-PACE Program is administered by the Virginia PACE Authority (VPA) which is a 501(c)(3) nonprofit organization known as VA C-PACE. The state-wide C-PACE Program offers a uniform, cost-effective, and highly innovative platform that fosters greater economic development activity and promotes clean energy goals. VA C-PACE works with commercial businesses, property owners, developers, and local governments to facilitate the financing of energy efficiency, renewable energy, and resilience-based projects on new and existing commercial buildings, including multifamily dwellings greater than 5 units. Currently, the state program has been enabled by: Counties of Albemarle, Chesterfield, Henrico, Loudoun, Prince William, Rockingham, Sussex, and Shenandoah along with Cities of Alexandria, Charlottesville, Chesapeake, Fairfax, Harrisonburg, Hopewell, Martinsville, Petersburg, Richmond, Virginia Beach, Waynesboro, and Winchester. Considerations: C-PACE has evolved from being primarily a small retrofit financing tool to a gap financing product,that replaces equity or mezzanine debt in the capital stack. The community benefits through economic development, increased tax revenue, building resiliency, and a health benefit from decarbonization, which creates healthier air. Loans are over a long term basis of 15-20 years and secured as a special assessment linked to the property and can be sold with the building. Owners realize savings immediately and can use those savings to pay back the loan. The City of Roanoke will need to designate a Program Manager that will sign the Program Agreements but does not bear any financial responsibility for the program administration or the transaction. The Program Manager is defined in the state VA=CPACE Program as: the City. Manager or such person designated in writing by the City Manager to (i) supervise the City's C-PACE Program and participation in the Statewide Program, (ii) act as liaison with the Program Administrator and (iii) advise the Program Administrator as to who will sign the C- PACE Documents to which the Locality is a party on the Locality's behalf. If the employee of the City who customarily signs agreements for the Locality is not the person designated as Program Manager, then references in this Ordinance and in the C-PACE Documents to the Program Manager signing certain C-PACE Documents on behalf of the Locality shall be • construed to also authorize such customary signatory for the City to execute such C-PACE Documents. C-PACE Payments will be billed and collected by the Capital Provider. The-C=PACE loan is senior to the commercial mortgage and, in the event of a loan default, C-PACE's loan's lien priority is equal to the property tax status. The Program Administrator conducts education and outreach programming tailored to each stakeholder group around the benefits of C-PACE financing and posts online training modules to assist contractors and Capital. Providers on the benefits and mechanics of utilizing C-PACE. The Program Administrator also establishes specific marketing channels to conduct outreach and education to minority, women, and veteran partners. VPA will review and approve the City's C-PACE Ordinance, which includes a Program Agreement and a Locality Agreement. The Program Agreement is between the Property Owner, Locality, and Capital Provider, executed at each loan closing. The Locality . Agreement is between Virginia Energy and the Locality, and when executed, "turns on" the Locality's participation in the VA C-PACE Program. . Following the hearing, adopt the C-PACE Ordinance that includes the Program Agreement and the Locality Agreement. Allow city staff to execute any and all necessary actions to support the implementation of the program in accordance with the Ordinance and the C-PACE Statute (Virginia Code § 15.2-958.3). Recommended Action: Concur in the request. Valmarie Turner, City Manager VIRGINIA ENERGY—LOCALITY COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY AGREEMENT THIS AGREEMENT is made and entered into as of this day of , 2025, between City of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia (the "Locality"), and the Virginia Department of Energy ("Virginia Energy"), a public agency of the Commonwealth of Virginia. RECITALS 1. Pursuant to § 15.2-958.3. of the Code of Virginia, entitled "Financing clean energy, resiliency, and stormwater management programs" ("C-PACE Act"), Locality has exercised its right to authorize contracts to provide C-PACE loans through the adoption of a C-PACE ordinance ("Ordinance"), attached hereto as Exhibit 1. 2. Pursuant to the C-PACE Act and Ordinance,Locality has agreed to opt into the statewide C-PACE loan program sponsored by Virginia Energy ("Virginia C-PACE Program") and administered by a competitively selected private program administrator ("Program Administrator"). The current Program Administrator and its contact information are set forth on Exhibit 2 attached hereto. 3. The Virginia C-PACE Program provides the Locality with a uniform process for the application, approval, closing and servicing of C-PACE loans and with outreach and training support to promote the program to property owners. A Locality participating in the Virginia C- PACE Program agrees to adopt the set of legal and administrative documents and to abide by the requirements of the statewide C-PACE Program Guidelines ("Program Guidelines") attached hereto as Exhibit 3. NOW THEREFORE, to implement the local C-PACE Ordinance, the Locality hereby opts into the Virginia C-PACE Program sponsored by Virginia Energy and managed and operated by Virginia Energy's Program Administrator,on the terms set forth hereinbelow and in accordance with the program design detailed in the Program Guidelines. ARTICLE 1 (a) Term. The term of this Agreement shall commence upon the date the last party executes the Agreement. This Agreement shall remain in full force and effect until either Virginia Energy terminates the Virginia C-PACE Program or the Locality opts out of the Virginia C-PACE Program. Either party may terminate this Agreement at any time upon ninety(90) days' advance written notice to the other party, provided that the collection of C-PACE Lien payments for C- PACE loans made prior to the termination date shall continue until all C-PACE Lien payments (including the interest,penalties,and fees thereon)have been collected and all such C-PACE loans have been paid in full. 1 (b) Servicing of C-PACE Loans. C-PACE Loans shall be serviced by their respective capital provider, in accordance with the Ordinance and the Program Guidelines. (c) Enforcement of C-PACE Liens. The Locality has agreed to delegate enforcement of the C-PACE Lien to a third party in accordance with the C-PACE Act, the obligations of which are described in the Ordinance and the Program Guidelines. (d) Cooperation in Operating C-PACE Program. The Locality shall cooperate with the Program Administrator in the latter's operation of the C-PACE Program in the Locality. This cooperation shall include,but not be limited to the Locality: (i) designating (A) an employee of the Locality to serve as Program Manager, and if the Program Manager wishes to delegate some or all of the duties assigned to the Program Manager, identifying the Program Manager's designee and promptly communicating the contact information for the Program Manager and any designee to the Program Administrator and (B) which employee(s) of the Locality will sign documents requiring the Locality's signature for C-PACE Loan closings; (ii) complying with the review and other periods of time prescribed for the Locality to take a required action specified in the Program Guidelines; (iii) taking reasonable steps to procure the timely participation of the Locality's Treasurer(or comparable official if the Locality has abolished the office of Treasurer or the Locality's Treasurer is not responsible for the collection of real property taxes) in the processes and procedures described in the Program Guidelines and the Ordinance as involving the Treasurer, it being understood that such processes and procedures are based on the collection of C-PACE Payments in the same manner as real property taxes; and (iv) in the discretion of the Locality, providing reasonable assistance in jointly promoting the Locality's C-PACE Program to lenders, contractors and businesses located in, or considering locating in, the Locality. ARTICLE 2 MISCELLANEOUS PROVISIONS (a) Model Ordinance. The Locality represents.and warrants to Virginia Energy and its Program Administrator that the Ordinance substantially conforms to model ordinance adopted by the Program Administrator for use in the Virginia C-PACE Program and furnished to the Locality. (b) Non-Assignability. The Locality may not assign or transfer its rights or obligations under this Agreement without prior written consent of Virginia Energy; provided, however, that this paragraph shall not be construed to apply to, or restrict, the assignment of C-PACE Liens in accordance with the Locality's Ordinance and related C-PACE Documents. (c) Locality Acknowledgments. The Locality acknowledges and agrees that: (i) Virginia Energy has employed the Program Administrator to carry out Virginia Energy's 2 obligations under this Agreement and the Virginia C-PACE Program generally; (ii) if Virginia. Energy replaces the Program Administrator listed on Exhibit 2, then the successor Program Administrator will succeed to the rights, duties and obligations of the Program Administrator, except to the extent specified in Virginia Energy's agreements with such Program Administrators; (iii) for purposes of this Agreement and the Locality's C-PACE program, the Program Administrator shall speak and act for Virginia Energy and that any notices required under the terms of this Agreement to be sent to Virginia Energy shall also be sent to the Program Administrator; (iv) the Program Administrator is made a third party beneficiary of this Agreement, and by accepting the benefits of such status, shall be deemed to have covenanted with the Locality to adhere to and comply with its obligations under the Program Guidelines in administering the Locality's C-PACE Program; and(v)the Program Administrator is entitled to be paid by Property Owners (the Locality having no liability therefor) the Program Fees set forth from time in the Program Guidelines. (d) Non-waiver;Amendment. Any waiver of any provision of this Agreement must be in writing and mutually agreed to by Virginia Energy and the Locality. Except for a specific provision of this Agreement which is amended,this Agreement shall remain in full force and effect after such amendment and is subject to the same laws, obligations, conditions, provisions, rules, and regulations as it was before the amendment. (e) Severability. If any clause, provision or section of this Agreement is held to be illegal or invalid by any court,the invalidity of the clause,provision or section will not affect any of the remaining clauses, provisions or sections, and this Agreement will be construed and enforced as if the illegal or invalid clause,provision or section has not been contained in it. (f) Counterparts; Scanned and Digital Signatures. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, and all of which together shall constitute but one and the same instrument. Scanned signatures (e.g., a "PDF" document) and digital signatures (e.g.,DocuSign) shall have the same force, effect and validity as an original signature. (g) Notices. All notices, requests, consents and other communications shall be in writing and shall be delivered, mailed by first class mail, postage prepaid, hand delivered, or overnight delivery service, to the parties, as follows: If to the Locality: City of Roanoke,Virginia 215 Church Ave. SW Roanoke,VA 24011-1518 Attention: Ms.Valmarie H. Turner If to Virginia Energy: 3 817 Washington Building 1100 Bank Street Richmond,Virginia 23219 Attention: Energy Efficiency and Financing Programs Manager With a copy to the Program Administrator at the address on Exhibit 2. Any party may change its notice address by providing the new notice address to the other parties in accordance with this paragraph (g). (h) Jurisdiction and Venue. This Agreement shall be construed, interpreted, and enforced according to the laws of the Commonwealth of Virginia.Any claim brought in connection with this Agreement must be brought in the Circuit Court of the City of Richmond and the parties consent to its jurisdiction. (i) Definitions and Captions. Capitalized terms not defined in this Agreement shall have the meaning ascribed to them in the Ordinance attached hereto in Exhibit A. The headings in this Agreement are solely for convenience, do not constitute a part of this Agreement, and do not affect its meaning or construction. (j) Integration. This Agreement constitutes the entire agreement between the parties and supersedes all previous discussions, understandings and agreements between the parties relating to the subject matter of this Agreement. (j) No Joint Venture, etc. Nothing in this Agreement, and no act of the Locality, Virginia Energy or the Program Administrator, shall be deemed to create any relationship of third- party beneficiary, principal and agent, limited or general partnership,joint venture, or any other relationship between the Locality and Virginia Energy. [Remainder of the page intentionally left blank] 4 • IN WITNESS WHEREOF, the Locality and Virginia Energy have each caused this Agreement to be executed and delivered as of the date set forth above: CITY OF ROANOKE,VIRGINIA By: Name: Title : Date: [Remainder of the page intentionally left blank Signature pages continue] 5 [VIRGINIA ENERGY—LOCALITY AGREMENT SIGNATURE PAGE FOR VIRGINIA DEPARTMENT OF ENERGY] COMMONWEALTH OF VIRGINIA DEPARTMENT OF ENERGY By: Name: Title: Date: 6 EXHIBIT 1 COPY OF LOCALITY ORDINANCE (See attached) E3=3IT 2 NAME AND ADDRESS OF PROGRAM ADMINISTRATOR Virginia PACE Authority 8604 Kenilworth Drive Springfield,VA 22151 Attention: Abigail C. Johnson Executive Director Tel: 757-603-3555 abby( ,,virginiapace.com EXHIBIT 3 PROGRAM GUIDELINES (See attached) (100508661.7) COMMERICAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) FINANCING PROGRAM C-PACE PROGRAM AGREEMENT THIS C-PACE PROGRAM AGREEMENT (the "Agreement") is made and entered into as of the date it is fully executed (the "Effective Date"), by and among the CITY OF ROANOKE,VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "City"); the TREASURER OF THE CITY (the"Treasurer"); , a [state of organization] [type of business entity] (the "Property Owner"); and , a [state of organization] [type of business entity] (the "Capital Provider"), and their respective successors and assigns (collectively, the "Parties"). RECITALS: WHEREAS, §15.2-958.3 of the Virginia Code (the "C-PACE Act"), authorizes the creation of a statewide Commercial Property Assessed Clean Energy ("C-PACE") Program (the "Statewide Program"), sponsored by Virginia Energy and managed by the Virginia PACE Authority, its selected program administrator (the "Program Administrator"), and authorizes Virginia localities to opt into the Statewide Program instead of establishing a stand-alone C-PACE Program for the locality; and WHEREAS, the Statewide Program facilitates Capital Providers making C-PACE Loans to Property Owners to enable the Property Owners to make Eligible Improvements to Eligible Properties; and WHEREAS, each C-PACE Loan is secured by a Property Owner's voluntary grant of a C-PACE Lien on an Eligible Property to the locality in which the Eligible Property is located; and WHEREAS,the City has determined to enable Property Owners to obtain C-PACE Loans for Eligible Improvements located on Eligible Properties in the City by causing the City to opt into the Statewide Program, adopting the Statewide Program as the City's own C-PACE Program, and to implement such determination,the Council of the City has adopted Chapter 32.3 of the Code of the City(the "Ordinance"); and WHEREAS,pursuant to the C-PACE Act, the Ordinance, a Locality Agreement between Virginia Energy and the City and the Program Guidelines, the Parties are required to enter into a written agreement specifying the terms and conditions for participating in the Statewide Program; NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein and to implement the purposes of the C-PACE Act'and the Ordinance, the Parties hereby agree as follows: Section 1 -Definitions. Unless otherwise defined herein, capitalized terms in this Agreement shall have the meanings given them in the Ordinance. Section 2—Representations and Covenants. (a) Property Owner represents and covenants that it is the fee simple record owner of the Eligible Property or the lessee under a long-term ground lease of eligible property,including a property that is owned by a public or private entity more particularly described in Exhibit A hereto (the "Property"). (b) Properly Owner represents and covenants that(i)it has applied to participate in the Statewide Program, (ii) the Program Administrator has given notice to the City of its approval of Property Owner's application for C-PACE financing and(iii) desires to obtain a C-PACE Loan to construct or install certain Eligible Improvements on the Property. (c) Property Owner represents and covenants that it has entered or will enter into a Financing Agreement with the Capital Provider that sets forth the terms of the C-PACE Loan. The Assessment Payment Schedule for the C-PACE Loan is set forth in Exhibit B hereto. Property Owner and Capital Provider acknowledge and agree that the Financing Agreement shall include only those costs and fees (including Program Fees) for which a C-PACE Lien may be imposed under the C-PACE Act and the Ordinance. (d) The Parties acknowledge and agree that should Property Owner default on the C- PACE Loan,the City, acting through its Treasurer, may enforce the C-PACE Lien for the benefit of Capital Provider according to the C-PACE Documents, the C-PACE Act, the Locality Agreement and the Ordinance. If the City, acting through its Treasurer, determines not to enforce the C-PACE Lien,which determination shall be made within thirty(30)days of receipt by the City from the Capital Provider of notice of the Property Owner's default under the terms of the C-PACE Documents, then the City shall,within fifteen(15) days of the City's determination not to enforce the C-PACE Lien, assign the right to enforce the C-PACE Lien in accordance with the terms of the C-PACE Documents to the Capital Provider by executing a C-PACE Assignment (Locality) and deliver such instrument to the Capital Provider for recordation in the Land Records. The preceding sentence notwithstanding, a C-PACE Assignment (Locality) may be executed and recorded at any time during the term of the C-PACE Loan, including at the C-PACE Loan's closing, regardless of whether the C-PACE Loan is then in default. (e) Property Owner and Capital Provider confirm that they have obtained Lender Consents for each deed of trust or mortgage lien against the Property. Section 3—Program Terms and Conditions. (a) C-PACE Loan. The Capital Provider will provide financing for the Property Owner's Eligible Improvements in accordance with the C-PACE Documents. (b) Program Fee(s): Property Owner agrees that Program Fee(s)will be [paid directly by Property Owner to the Program Administrator][deducted from C-PACE Loan proceeds at funding and remitted by Capital Provider to the Program Administrator][deducted from C-PACE Payments and remitted by Capital Provider to the Program Administrator]in accordance with the C-PACE Documents and the Program Guidelines and in the amount of$ , as follows: (c) Imposition of C-PACE Lien. In consideration for the C-PACE Loan provided to Property Owner under the Program, Property.Owner hereby requests and authorizes the City to levy a C-PACE Lien against the Property in the Loan Amount, together with all interest, delinquent interest, late fees, other types of fees, penalties and collection costs (including attorneys' fees and costs) payable in connection therewith. To evidence the C-PACE Lien, Property Owner requests that the City execute a C-PACE Lien Certificate that will be recorded in the Land Records of the City, which C-PACE Lien Certificate shall state that it t secures both the Loan Amount and also all interest, delinquent interest, late fees, other types of fees, penalties, Program Fees and collection costs (including attorneys' fees and costs) payable in connection therewith, and a copy of the Assessment Payment Schedule shall be attached thereto as an exhibit. (d) C-PACE Payments. The C-PACE Loan is due and payable to the Capital Provider [or the City for the benefit of the Capital Provider]as set forth in the Assessment Payment Schedule and remitted as follows: Once the C-PACE Loan, including all accrued interest (both current and delinquent), late fees, other types of fees, penalties, collection costs and Program Fees, has been satisfied and paid in full, Capital Provider and the City, acting at the request and direction of Capital Provider(which shall certify such payment in full to the City), shall execute a joint release of the C-PACE Lien Certificate, and the Capital Provider shall record the release in the Land Records and deliver a copy of the recorded release to Property Owner and the City. (e) Remittance of C-PACE Payments to Capital Provider: The C-PACE Loan shall be serviced by the Capital Provider, and Property Owner's C-PACE Payments shall be paid directly to its Capital Provider. The foregoing notwithstanding, if for any reason Property Owner's C- PACE Payments are payable to the Program Administrator or the City or its Treasurer, then the party receiving such C-PACE Payments shall remit all such payments to the Capital Provider within thirty (30) days of receipt, subject, if applicable, to the deduction and remittance of the Program Fees to the Program Administrator as set forth in Section 3(b), above, the C-PACE Documents and the Program Guidelines. (f) Maintenance of Assessment.The City agrees to maintain and continue the C-PACE Lien on the Property for the benefit of Capital Provider until the C-PACE Loan, including all principal, interest, fees, other types of fees,penalties, collection costs and Program Fees and other sums due, is paid in full. (g) Assignment. Capital Provider shall have the right to assign the C-PACE Loan and C-PACE Lien to a successor Capital Provider by the execution, delivery and recordation of a C- PACE Assignment(CP) in the Land Records, provided all of the following conditions are met: (1) The C-PACE Assignment(CP)is made pursuant to the requirements of the Ordinance and the Program Guidelines; (2) The Program Administrator and Property Owner are notified in writing of the assignment or transfer and provided the address where future C-PACE Payments should be mailed, either at closing, if the assignment occurs then, or at least thirty (30) days before the next Payment is due according to the Assessment Payment Schedule; and (3) The assignee or transferee, by operation of the C-PACE Assignment (CP) or otherwise, assumes Capital Provider's obligations under the C-PACE Documents. (4) If for any reason C-PACE Payments are being paid to the City or its Treasurer, neither of them shall be obligated to remit C-PACE Payments to a new Capital Provider to which the C-PACE Loan is being assigned until a recorded copy of the C-PACE Assignment(CP) has been provided to the City and its Treasurer at the following address[es]: City: Treasurer: Upon written notice to the Program Administrator and Property Owner of an assig tment or transfer of the right to receive the C-PACE Payments that meets all of these conditions, the assignor shall be released of all of the obligations of the Capital Provider under the C-PACE Documents accruing after the date of the assignment. Any attempt to assign or transfer the C-PACE Loan or C-PACE Lien that does not meet all of these conditions is void. (h) Lien Priority and Enforcement. Pursuant to the C-PACE Act, the Ordinance and the Program Guidelines: (1) Delinquent Payments on the C-PACE Loan will incur interest and penalties as set forth in the C-PACE Documents. (2) The C-PACE Lien, together with any penalties and interest thereon: (i) has the same priority status as a lien for City real estate taxes; (ii) has superior lien status to all subordinated liens against the Property from the date on which the C-PACE Lien Certificate is filed in the Land Records until the financing secured by the C-PACE Lien and any penalties and interest are paid in full; (iii) shall run with the land, and notwithstanding Va. Code Sec. 58.1- 3.967, any portion of the C-PACE Lien that has not yet become due under the C-PACE Documents is not eliminated by the foreclosure of: (i)a City property tax lien,or(ii)the lien for any past due portion of the C-PACE Loan. (iv) In the event of a sale or transfer of the Property by Property Owner, the obligation for the C-PACE Lien and Property Owner's obligations under the C-PACE Documents will be assumed by and transferred to the succeeding owner. (3) In the event of Property Owner's default under the terms of the C-PACE Documents, the City, acting by and through the Treasurer, may enforce the C- PACE Lien for the amount of the Delinquent Payments, late fees, penalties, interest, and any costs of collection in the same manner that a property tax lien against real property may be enforced under Title 58.1, Chapter 39, Article 4 of the Virginia Code. [For Cities only: Va. Code Sec. 58.1-3965.1 shall be applied to the sale of any Property to enforce a C-PACE Lien to collect Delinquent Payments.] Capital Provider agrees to cooperate with the City and its Treasurer in its enforcement of the C-PACE Lien by providing all necessary documents and information concerning the delinquent C-PACE Loan as requested by the City Attorney's Office. If the City, acting through its Treasurer, determines not to enforce the C-PACE Lien itself, which determination shall be made within thirty (30) days of receipt by the City from the Capital Provider of notice of the Property Owner's default under the terms of the C-PACE Documents, then the City, acting by and through the Treasurer, shall, within fifteen (15) days of the City's determination not to enforce the C-PACE lien, assign the right to enforce the C- PACE Lien in accordance with the terms of the C-PACE Documents to the Capital Provider by executing a C-PACE Assignment (Locality) and deliver such instrument to the Capital Provider for recordation in the Land Records. The preceding sentence notwithstanding, a C-PACE Assignment (Locality) may be executed and recorded at any time during the term of the C-PACE Loan, including at the C-PACE Loan's closing, regardless of whether the C-PACE Loan is then in default. Upon such assignment and recordation, the Capital Provider is authorized to, and shall, enforce the C-PACE Lien according to the terms of the C-PACE Documents, in the same manner that a property tax lien against real property may be enforced under Title 58.1, Chapter 39 of the Virginia Code, including the institution of suit in the name of the City and its Treasurer, and this right to enforce expressly includes authorization for the Capital Provider to engage legal counsel to advise the Capital Provider and conduct all aspects of such enforcement. Such legal counsel, being authorized to institute suit in the name of the City and its Treasurer, shall have the status of"Special Counsel to the City and its Treasurer" and an "attorney employed by the governing body," and possess all the rights and powers of an attorney employed under Va. Code Secs. 58.1-3966 and 58.1-3969, with the express authority to exercise for the benefit of the Capital Provider every power granted to a local government or its Treasurer and its or their attorneys for the enforcement of a property tax lien under, or in connection with, any provision contained in Title 58.1, Chapter 39, Article 4 of the Virginia Code. The City, on its behalf and on behalf of the Treasurer, waives its right to require such legal counsel to post the optional bond described in Va. Code Sec. 58.1-3966. All collection and enforcement costs and expenses (including legal fees and costs), interest, late fees, other types of fees, and penalties charged by the City or Capital Provider,as applicable and consistent with the C-PACE Act and the Virginia Code, shall (i) be added to the Delinquent Payments being collected, (ii) become part of the aggregate amount sued for and collected, (iii)be added to the C-PACE Loan, and(iv) be secured by the C-PACE Lien. Nothing herein shall prevent the Capital Provider to which the C-PACE Lien has been assigned from enforcing the C-PACE Lien to the fullest extent permitted by the C-PACE Documents, the C-PACE Act or general law. The Property Owner of a Property being sold to pay Delinquent Payments, or other interested party, may redeem the Property at any time prior to the Property's sale, in accordance with Va. Code Secs. 58.1-3974 and 58.1-3975. (4) In a bill in equity for sale of a Property to collect Delinquent Payments, the City will be entitled to recover the Delinquent Payments, late fees, other types of fees,penalties,Program Fees,interest due,and the costs and expenses of collection, including attorney's fees and costs, all as set forth in the C-PACE Documents. (i) Property Owner's Waiver of Certain Defenses; Confession of Judgment: By executing this Agreement,Property Owner acknowledges and agrees as follows: (1) After the C-PACE Lien Certificate is recorded,Property Owner waives the right to contest the Lien on the basis that the improvements funded with the C-PACE Loan are not Eligible Improvements; (2) Property Owner waives all defenses, affirmative or otherwise, to any enforcement or collection action brought as a result of Property Owner's default in the payment of the C-PACE Payments due pursuant to the C- PACE Documents; (3) To the extent permitted by the Financing Agreement, Property Owner waives all defenses to the imposition of personal liability for corporate officers as permitted under Section 58.1-3965(F) of the Virginia Code; (4) Property Owner shall provide a confession of judgment if requested by the Capital Provider. (j) Written Contract Required by the C-PACE Act and Ordinance. This C-PACE Program Agreement constitutes the written contract specifying the terms and conditions for C- PACE Program participation as required by §15.2-958.3(A)(7) of the C-PACE Act. (k) Transfer of C-PACE Funded Improvements. Property Owner agrees that all Improvements purchased, constructed, or installed through financing obtained pursuant to the C- PACE Program shall be permanently affixed to the Property and will transfer with the Property to the transferee in the event of and sale or assignment of the Property; provided, however, that if Improvements become obsolete or the Property Owner otherwise determines they need to be replaced with other Improvements of equal or greater value, such Improvements may be removed and other Improvements of equal or greater value installed. (1) No Cost to City.No provision of this Agreement requires the City to expend or risk its own funds or otherwise incur any financial liability in the performance of any of its duties hereunder. (m) Term of the Agreement. The term of this Agreement shall commence upon the Effective Date and shall be in full force and effect until the C-PACE Loan has been irrevocably paid in full. Section 4 -Indemnification. Without limiting any other obligation or liability of the Property Owner, or any right or remedy of the Capital Provider or the City,Property Owner agrees to indemnify and hold harmless the Capital Provider and the City, their councilmembers, directors, officers, employees, agents, subsidiaries, and affiliates (each, an "Indemnified Party"), from and against all damages, losses, settlement payments, obligations, liabilities, claims, suits, penalties, assessments, citations, directives,demands,judgments,actions or causes of action,whether created by statute or common law, including all costs and expenses, including attorneys' fees, arising from or associated with this C-PACE Loan transaction. This section shall survive the expiration of the Term of this Agreement. Section 5 -Miscellaneous Provisions. (a) Construction. This Agreement is to be construed in accordance with and with reference to the C-PACE Act,the Ordinance,the Locality Agreement and the Program Guidelines. (b) Further Assurances. Property Owner further covenants and agrees to do, execute and deliver, or cause to be done, executed and delivered all such further acts for implementing the intention of this Agreement as may be reasonably necessary or required. (c) Severability. If the C-PACE Act, the Ordinance, the Locality Agreement or any clause, provision, or section of this Agreement, is challenged and held by a court of competent jurisdiction to be unenforceable by the City or Capital Provider,Property Owner agrees to continue to make the C-PACE Payments required under the C-PACE Documents and agrees to execute any and all documentation to perfect and enforce the C-PACE Loan as required by the City or Capital Provider. The invalidity of any clause,provision,or section of this Agreement shall not affect any remaining clauses,provisions,or sections of this Agreement,and this Agreement will be construed and enforced as if the illegal or invalid clause,provision, or section had not been included herein. (d) Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, and all of which together shall constitute but one and the same instrument. Electronically transmitted and digitally signed signatures shall have the same force and effect as, and shall be treated as, a"wet ink"original signature. (e) Notices. All notices, requests, consents and other communications (collectively, "Notices") shall be in writing and shall be delivered, mailed by first class mail, postage prepaid, or overnight delivery service, to the Parties, as follows: If to the City: City of Roanoke 215 Church Ave. SW Roanoke,VA 24011-1518 If to the Property Owner: [Address] If to the Capital Provider: [Address] If to the Program Administrator: Virginia PACE Authority do Gather Newport News 700 Tech Center Pkwy, Suite 200 Newport News,VA 23606 Attention: Abigail C. Johnson Executive Director Tel: 757-603-3555 abby a,virginiapace.com Notice by e-mail under this paragraph is only permitted if each party listed above has furnished its respective e-mail address as part of its notice address above. By doing so, each such party agrees,for itself and its successors and assigns, to supply to each of the other Parties any replacement e-mail address within two (2) business days of its adoption,by a permitted means other than e-mail. All Notices are effective when received. (I} Amendment and Waivers. Except as otherwise set forth in this Agreement, any amendment to or waiver of any provision of this Agreement must be in writing and mutually agreed by the Parties. (g) Applicable Law and Venue. This Agreement and its provisions shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. In any action, in equity or at law, with respect to the enforcement or interpretation of this Agreement, venue shall be in the City. (h) Successors and Assigns. This Agreement is binding upon and made for the benefit of the Property Owner, the Capital Provider, the City and its Treasurer, and their respective successors and permitted assigns. Entire Agreement. This instrument constitutes the entire agreement between the Parties and supersedes all previous discussions, understandings and agreements between the Parties relating to the subject matter of this Agreement. (I) Headings. The headings in this Agreement are solely for convenience, do not constitute a part of this Agreement and do not affect its meaning or construction. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK; SIGNATURE PAGE FOLLOWS.] 9 IN WITNESS WHEREOF, the City, its Treasurer, the Property Owner and the Capital Provider have each caused this Agreement to be executed on the date(s) entered below: CITY OF ROANOKE,VIRGINIA By: Name: Title: Date: APPROVED AS TO FORM: By: Name: Title: Date: TREASURER OF CITY OF ROANOKE,VIRGINIA By: Name: Title: Date: [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK; SIGNATURES CONTINUE ON NEXT PAGE] 10 [PROPERTY OWNER'S SIGNATURE PAGE TO C-PACE PROGRAM AGREEMENT] PROPERTY OWNER: 'insert Property Owner's namel By: Name: Title: Date: [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK; SIGNATURES CONTINUE ON NEXT PAGE] 11 [CAPITAL PROVIDER'S SIGNATURE PAGE TO C-PACE PROGRAM AGREEMENT] CAPITAL PROVIDER: [insert Capital Provider's name] By: Name: Title: Date: 12 Exhibit A Property Description 13 Exhibit B Assessment Payment Schedule (100508678.8) 14 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE repealing Chapter 32.3, Commercial Property Assessed Clean Energy (C-PACE) Financing Program, of the Code of the City of Roanoke (1979), as amended, and enacting new Chapter 32.3, Commercial Property Assessed.Clean Energy (C-PACE) Financing Program, to create a program to operate in coordination with the statewide C-PACE program, all in accordance with Virginia Code § 15.2-958.3; establishing an effective date; and dispensing with the second reading of this ordinance. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Chapter 32.3, Commercial Property Assessed Clean Energy (C-PACE) Financing Program, of the Code of the City of Roanoke (1979), as amended, is hereby REPEALED. 2. The Code of the City of Roanoke (1979), as amended, by the enactment of new Chapter 32.3,Commercial Property Assessed Clean Energy(C-PACE)Financing Program,to read and provide as follows: Chapter 32.3 - COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) FINANCING PROGRAM ARTICLE I. -IN GENERAL Sec. 32.3-1. -Purpose. The purpose of this chapter is to create a "The City of Roanoke Commercial Property Assessed Clean Energy (C-PACE) Financing Program," to operate in coordination with the statewide C-PACE program, all in accordance with Va. Code §15.2-958.3 (hereinafter, the "C-PACE Act"). The local and statewide C- PACE programs, working together, will facilitate Loans made by Capital Providers to Property Owners to finance Eligible Improvements. Subject to the limitations set forth in this chapter,the C-PACE Act,or other applicable law,each C-PACE Loan, inclusive of principal, interest, and any financed fees,costs, or expenses, will be secured by a voluntary special assessment lien on the Property that is the subject of such Loan. Sec. 32.3-2. -Definitions. (a) Assessment Payment Schedule means the schedule of installments of C- PACE Payments to be made in the repayment of the C-PACE Loan, which shall be attached as Exhibit B to the C-PACE Program Agreement. (b) Capital Provider means (i) a private lending institution that has been approved by the Program Administrator in accordance with the Program Guidelines to originate a C-PACE Loan and its successors and assigns; or (ii) the current holder of a C-PACE Loan. ' 1 (c) City means the City of Roanoke, Virginia. (d) Clerk's office means the Office of the Clerk of the Circuit Court of the City of Roanoke, Virginia. (e) Commonwealth means the Commonwealth of Virginia. (f) Council means the Council of the City of Roanoke, Virginia. (g) C-PACE means Commercial Property Assessed Clean Energy. (h) C-PACE Act means Virginia's "Commercial Property Assessed Clean Energy(C-PACE) financing programs" law, codified at Va. Code §15.2-958.3. (i) C-PACE Amendment means an amendment of the C-PACE Lien executed by the Capital Provider, the Property Owner and the Program Manager, as permitted in the C-PACE Documents, which C-PACE Amendment shall be recorded in the Clerk's Office to evidence each amendment to the C-PACE Loan and the C-PACE Lien. (j) C-PACE Assignment (CP) means a written assignment by one Capital Provider to another Capital Provider of the C-PACE Payments and/or C-PACE Lien pursuant to the terms of the assignment document. (k) C-PACE Assignment(Locality) means a written assignment by the City to the Capital Provider to whom the C-PACE Loan is then due, wherein the City relinquishes and assigns its right to enforce the C-PACE Lien to the Capital Provider, substantially in the form attached as Addendum 1 to the C-PACE Lien Certificate. (1) C-PACE Documents means the C-PACE Program Agreement, Financing Agreement, C-PACE Lien Certificate, C-PACE Assignment (CP) (if any), C- PACE Assignment (Locality) (if any), C-PACE Amendment (if any), and any other document, agreement, or instrument executed in connection with a C-PACE Loan. (m) C-PACE Lien or Lien means the voluntary special assessment lien levied against the Property as security for the C-PACE Loan. (n) C-PACE Lien Certificate means the voluntary special assessment lien document duly recorded among the Land Records against an Eligible Property to secure a C-PACE Loan. (o) C-PACE Loan or Loan means a loan from a Capital Provider to finance a Project, in accordance with the Program Guidelines. (p) C-PACE Payment means the periodic installment payments of the C- PACE Loan by a Property Owner, due and payable to the Capital Provider or Program Administrator as permitted by the C-PACE Act in such amounts and at such times as described in the Assessment Payment Schedule. (q) C-PACE Program means the program established by the City through this chapter, in accordance with the C-PACE Act, that in coordination with the Statewide C-PACE Program facilitates the financing of Eligible Improvements and provides for a C-PACE Lien to be levied and recorded against the Property to secure the C-PACE Loan. (r) C-PACE Program Agreement means the agreement executed among the Property Owner, the City, the Treasurer and the Capital Provider, and their respective successors and assigns, which includes the terms and conditions for participation in the C-PACE Program and the Property Owner's acknowledgment and consent for the City to impose a voluntary special assessment, record a C- PACE Lien Certificate against the Property Owner's Eligible Property and, if the City so determines, assign the rights to enforce the C-PACE Lien and C-PACE Lien Certificate to the Capital Provider (and if so assigned, also a consent of the Treasurer to such assignment). The C-PACE Program Agreement shall be substantially in the form attached hereto as Appendix A. (s) Delinquent Payment means any C-PACE Payment that was not paid by a Property Owner in accordance with the C-PACE Documents. (t) Eligible Improvements means the initial acquisition and installation of any of the following improvements made to Eligible Properties: (1) Energy efficiency improvements; (2) Water efficiency and safe drinking water improvements; (3) Renewable energy improvements; (4) Resiliency improvements; (5) Stormwater management improvements; (6) Environmental remediation improvements; and (7) Electric vehicle infrastructure improvements. Eligible Improvements may be made to both existing Properties and new construction, as further prescribed in this chapter and the Program Guidelines. Eligible Improvements shall include types of authorized improvements added by the General Assembly to the C-PACE Act after the date of adoption of this chapter,without need fora conforming amendment of this chapter. In addition to the elaboration on the types of Eligible Improvements provided in Sec. 32.3-4(a), below, a Program Administrator may include in its Program Guidelines or other administrative documentation definitions, interpretations, and examples of these categories of Eligible Improvements. (u) Eligible Property or Property means all assessable commercial real estate located within the City, with all buildings located or to be located thereon, whether vacant or occupied, whether improved or unimproved, and regardless of whether such real estate is currently subject to taxation by the City. Eligible Property or Property may include multifamily properties with no fewer than five (5)units,common areas of real estate owned by a cooperative or a property owners' association that have a separate real property tax identification number, and commercial condominiums. Residential real estate with fewer than five units is not eligible for the C-PACE loan program. (v) Financing Agreement means the written agreement, as may be amended, modified, or supplemented from time to time, between a Property Owner and a Capital Provider, regarding matters related to the extension and repayment of a C-PACE Loan to finance Eligible Improvements. The Financing Agreement may contain any lawful terms agreed to by the Capital Provider and the Property Owner. (w) Land Records means the Land Records of the Clerk's Office. (x) Lender Consent means a written subordination agreement executed by each mortgage or deed of trust lienholder with a lien on the Property that is the subject of a C-PACE Loan,which allows the C-PACE Lien to have senior priority over the mortgage or deed of trust liens. (y) Loan Amount means the original principal amount of a C-PACE Loan. (z) Locality Agreement means the Virginia Energy — Locality Commercial Property Assessed Clean Energy Agreement between Virginia Energy and the City, pursuant to which the City elects to participate in the Statewide Program. The Locality Agreement shall be substantially in the form attached hereto as Appendix B. In order to participate in the Statewide Program, the Locality agrees to execute the Locality Agreement within 30 days after the adoption or amendment of its C-PACE ordinance. (aa) Program Administrator means the private third party retained by Virginia Energy to provide professional services to administer the Statewide Program in accordance with the requirements of the C-PACE Act, this chapter, the Locality Agreement and the Program Guidelines. (bb) Program Fee(s) means the fee(s) authorized by the C-PACE Act and charged to participating Property Owners to cover the costs to design and administer the Statewide Program, including,without limitation, compensation of the Program Administrator. While Capital Providers are required to service their C-PACE Loans, if a Capital Provider does not do so and the Program Administrator assumes the servicing responsibility and charges a servicing fee, the servicing fee shall also be included among the Program Fees. (cc) Program Guidelines means a comprehensive document setting forth the procedures, eligibility rules, restrictions, Program Fee(s), responsibilities, and other requirements applicable to the governance and administration of the Statewide Program. (dd) Program Manager means the City Manager or such person designated in writing by the City Manager to (i) supervise the City's C-PACE Program and participation in the Statewide Program, (ii) act as liaison with the Program Administrator and (iii) advise the Program Administrator as to who will sign the C-PACE Documents to which the Locality is a party on the Locality's behalf. If the employee of the City who customarily signs agreements for the Locality is not the person designated as Program Manager,then references in this Ordinance and in the C-PACE Documents to the Program Manager signing certain C-PACE Documents on behalf of the Locality shall be construed to also authorize such customary signatory for the City to execute such C-PACE Documents. (ee) Project means the construction or installation of Eligible Improvements on Eligible Property. (ff) Property Owner means the fee simple owner of eligible property or the lessee under a long-term ground lease of eligible property,including a property that is owned by a public or private entity. To be eligible for a C-PACE loan (i) the term of the C-PACE loan shall not exceed the remaining term of the ground lease, (ii) there shall be no ground lease provisions or other circumstances that would prevent the property owner from participating in the C-PACE loan program, (iii) the fee simple owner shall consent to the C-PACE loan, and (iv) the fee simple owner and the lessee under a long-term ground lease shall comply with the requirements of the C-PACE loan program, including the Program Guidelines. (gg) Property Owner Certification means a notarized certificate from Property Owner, certifying that (i) Property Owner is current on payments on Loans secured by a mortgage or deed of trust lien on the Property and on real estate tax payments, (ii) that the Property Owner is not insolvent or in bankruptcy proceedings, and (iii) that the title of the Property is not in dispute, as evidenced by a title report or title insurance commitment from a title insurance company acceptable to the Program Administrator and Capital Provider. (hh) Statewide Program means the statewide C-PACE financing program sponsored by Virginia Energy, established to provide C-PACE Loans to Property Owners in accordance with the C-PACE Act, this chapter, the Locality Agreement, the C-PACE Documents and the Program Guidelines. (ii) Treasurer means the Treasurer of the City, or if the City has abolished the officer of Treasurer, the official executing the tax collection duties that would otherwise be carried out by the Treasurer. (jj) Useful life means the normal operating life of the fixed asset. (kk) Virginia Code or Va. Code means the Code of Virginia of 1950, as amended. (11) Virginia Energy means the Virginia Department of Energy. Sec. 32.3-3. -Effective date. This chapter shall become effective immediately following its adoption. ARTICLE II. - PROGRAM STRUCTURE Sec. 32.3-4. - C-PACE Program; Eligible Improvements. (a) C-Pace Program. The C-PACE Program shall be available throughout the City, provided that the Property Owner, the Property, the proposed Eligible Improvements, the Capital Provider and the principal contractors all qualify for the Statewide Program. The following types of Eligible Improvements may be financed with a C-PACE Loan: (1) Energy usage efficiency systems (e.g., high efficiency lighting and building systems,heating,ventilation, and air conditioning(HVAC)upgrades, air duct sealing,high efficiency hot water heating systems,building shell or envelope improvements, reflective roof, cool roof, or green roof systems, and/or weather- stripping), or other capital improvements or systems which result in the reduction of consumption of energy over a baseline established in accordance with the Program Guidelines; (2) Water usage efficiency and safe drinking water improvements(e.g., recovery,purification,recycling, and other forms of water conservation), or other capital improvements or systems which result in the reduction of consumption of water over a baseline established in accordance with the Program Guidelines; (3) Renewable energy production facilities (e.g., solar photovoltaic, fiber optic solar, solar thermal, wind, wave and/or tidal energy, biomass, combined heat and power, geothermal and fuel cells), whether attached to a building or sited on the ground, and the storage and/or distribution of the energy produced thereby, whether for use on-site or sale or export to a utility or pursuant to a power purchase agreement with a non-utility purchaser; (4) Resiliency improvements which increase the capacity of a structure or infrastructure to withstand or recover from natural disasters, the effects of climate change, and attacks and accidents,including,but not limited to: a. Flood mitigation or the mitigation of the impacts of flooding; b. Inundation adaptation; c. Natural or nature-based features and living shorelines, as defined in Va. Code § 28.2-104.1; d. Enhancement of fire or wind resistance, including but not limited to reinforcement and insulation of a building envelope to reduce the impacts of excessive heat or wind; e. Microgrids; f. Energy storage; and g. Enhancement of the resilience capacity of a natural system, structure, or infrastructure; (5) Stormwater management improvements that reduce onsite stormwater runoff into a stormwater system, such as reduction in the quantity of impervious surfaces or providing for the onsite filtering of stormwater; (6) Environmental remediation improvements,including but not limited to: a. Improvements that promote indoor air and water quality; b. Asbestos remediation; c. Lead paint removal; d. Mold remediation; and e. Soil or groundwater remediation; (7) Electric vehicle infrastructure improvements, such as charging stations; (8) Construction, renovation, or retrofitting of a Property directly related to the accomplishment of any purpose listed in subsections(1)—(7)above, whether such Eligible Improvement was erected or installed in or on a building or on the ground; it being the express intention of the City to allow Eligible Improvements that constitute, or are a part of, the construction of a new structure or building to be financed with a C-PACE Loan; and (9) Any other category of improvement (i) approved by the Program Administrator with the consent of the Program Manager as qualifying for financing under the Statewide Program, in accordance with the C-PACE Act (including amendments thereto which authorize additional types of Eligible Improvements), Or (ii) added by the General Assembly to the C-PACE Act after the date of adoption of this chapter, without need for a conforming amendment of this chapter. In addition, a Program Administrator may include in its Program Guidelines or other administrative documentation definitions, interpretations and examples of these categories of Eligible Improvements. (b) Use of C-PACE Loan proceeds. The proceeds of a C-PACE Loan may be used to pay for the construction, development, and consulting costs directly related to Eligible Improvements, including without limitation, the cost of labor, materials, machinery, equipment, plans, specifications, due diligence studies, consulting services (e.g., engineering, energy, financial, and legal),program fees, C-PACE Loan fees, capitalized interest, interest reserves, and C-PACE transaction underwriting and closing costs. (c) Program applications; prioritization. The Program Administrator shall make available the Statewide Program's program application process, to provide for the review and approval of proposed Eligible Improvements and C-PACE Documents. Program applications will be processed by the Statewide Program in accordance with the eligibility requirements and procedures set forth in the Program Guidelines. Sec. 32.3-5. - C-PACE Loan requirements; Program Fees; reporting; Program Administrator; Program Guidelines. (a) Source of Loans. C-PACE Loans shall be originated by Capital Providers. The City and/or its respective governmental entities shall have no obligation to originate or guarantee any C-PACE Loans. (b) C-PACE Loan Amount thresholds. The minimum Loan Amount that may be financed for each Project is fifty thousand dollars ($50,000.00). There is no maximum aggregate amount that may be financed with respect to an Eligible Property, except as stipulated in the Program Guidelines. There shall be no limit on the total value of all C-PACE Loans issued under the C-PACE Program. (c) C-PACE Loan refinancing or reimbursement. The Program Administrator may approve a Loan application submitted within three (3) years of the City's issuance of a certificate of occupancy or other evidence that the Eligible Improvements comply substantially with the plans and specifications previously approved by the City and that such Loan may refinance or reimburse the Property Owner for the total costs of such Eligible Improvements. (d) C-PACE Loan interest. The interest rate of a C-PACE Loan shall be as set forth in the C-PACE Documents. (e) C-PACE Loan term. The term of a C-PACE Loan shall not exceed the weighted average Useful Life of the Eligible Improvements, as determined by the Program Administrator. (f) Apportionment of costs. All of the costs incidental to the financing, administration, collection, and/or enforcement of the C-PACE Loan shall be borne by the Property Owner. (g) Financing Agreements. Capital Providers may use their own Financing Agreements for C-PACE Loans, but the Financing Agreement may not conflict with the provisions of this chapter, the C-PACE Act, or the C-PACE Program Agreement. To the extent of any conflict, this chapter, the C-PACE Act, and the C-PACE Program Agreement shall prevail. (h) C-PACE Program Agreement. In order to participate in the C-PACE Program, Property Owner and Capital Provider shall enter into a C-PACE Program Agreement, which sets forth certain terms and conditions for participation in the C-PACE Program. The Program Manager is authorized to approve the C-PACE Loan and execute the C-PACE Program Agreement on behalf of the City without further action by the City Council. The Treasurer is also authorized to execute the C-PACE Program Agreement without further action by the City Council. The C-PACE Program Agreement shall be binding upon the parties thereto and their respective successors and assigns until the C- PACE Loan is paid in full. The Program Administrator may modify the C-PACE Program Agreement as necessary to further the Statewide Program's purpose and to encourage Program participation, so long as such modifications do not conflict with the Program Guidelines,this chapter,the Locality Agreement or the C-PACE Act. (i) Repayment of C-PACE Loan; collection of C-PACE Payments. C-PACE Loans will be repaid by the Property Owner through C-PACE Payments made in the amounts and at such times as set forth in the Assessment Payment Schedule, the C-PACE Documents and Program Guidelines. The Capital Provider shall be responsible, subject to and in accordance with the terms of the C-PACE Program Agreement and other C-PACE Documents, for the servicing of the C-PACE Loans and the collection of C-PACE Payments. If a Capital Provider fails to service a C-PACE Loan, such C-PACE Loan shall be serviced by the Program Administrator. Nothing herein shall prevent the Capital Provider or the Program Administrator from directly billing and collecting the C-PACE Payments from the Property Owner to the extent permitted by the C-PACE Act or other applicable law. The enforcement of C-PACE Loans and their C-PACE Documents during an event of default thereunder is governed by Section 32.3-6(e). (j) C-PACE Loan assul ned. A party which acquires a Property which is subject to a C-PACE Lien, whether it obtained ownership of the Property voluntarily or involuntarily, becomes the Property Owner under the C-PACE Documents and, by virtue of the C-PACE Lien running with the land, assumes the obligation to repay all remaining unpaid C-PACE Payments which are due and which accrue during such successor Property Owner's period of ownership. Only the current C-PACE Payment and any Delinquent Payments, together with any penalties, fees and costs of collection, shall be payable at the settlement of a Property upon sale or transfer,unless otherwise agreed to by the Capital Provider. (k) Transfer of C-PACE Loans. C-PACE Loans may be transferred, assigned, or sold by a Capital Provider to another Capital Provider at any time until the C- PACE Loan is paid in full provided that the Capital Provider shall (i) notify the Property Owner and the Program Administrator of the transfer prior to the billing date of the next C-PACE Payment due(and within thirty(30) days if the C-PACE Loan is serviced by the Program Administrator), (ii) record a C-PACE Assignment(CP)among the Land Records, and(iii)deliver a copy of the recorded C-PACE Assignment (CP) to the Property Owner, the City, and the Program Administrator. Recordation of the C-PACE Assignment (CP) shall constitute an assumption by the new Capital Provider of the rights and obligations of the original Capital Provider contained in the C-PACE Documents. (1) Program Fees. The Statewide Program is self-financed through the Program Fees charged to participating Property Owners, together with any funds budgeted by the General Assembly to support the Statewide Program. The Program Fees are established to cover the actual and reasonable costs to design and administer the Statewide Program, including the compensation of a third- party Program Administrator. The amount(s) of the Program Fees shall be set forth in the Program Guidelines. Program Fees may be changed by the Program Administrator from time to time and shall only apply to C-PACE Loans executed after the date the revised fees are adopted. (m) Locality Agreement. The City shall opt into the Statewide Program by entering into the Locality Agreement,adopting the Statewide Program as the City's own C-PACE Program. In accordance with the C-PACE Act, opting into the C- PACE Program shall not require the City to conduct a competitive procurement process. The Program Manager is authorized to execute the Locality Agreement on behalf of the City without further action by the City Council. (n) Program Guidelines. The Program Administrator, under the direction of and in consultation with Virginia Energy, has designed the Program Guidelines to create an open, competitive and efficient C-PACE Program. The Program Administrator may modify the Program Guidelines from time to time, provided such amendments are (i) consistent with the C-PACE Act and (ii) approved by Virginia Energy before taking effect. (o) Indemnification. The Program Administrator shall indemnify,defend and hold the City harmless against any claim brought against the City or any liability imposed on the City as a result of any action or omission to act by the Program Administrator. Sec. 32.3-6. - Levy of assessment; recordation; priority; amendment; enforcement and collection costs. (a) Levy of voluntary special assessment lien. Each C-PACE Loan made under the C-PACE Program shall be secured by a voluntary special assessment lien (i.e., a C-PACE Lien) levied by the City against each Property benefitting from the Eligible Improvements financed by such C-PACE Loan. The C-PACE Lien shall be in the Loan Amount, but shall secure not only the principal of the C-PACE Loan, but also all interest, delinquent interest, late fees, penalties, Program Fees and collection costs (including attorneys' fees and costs) payable in connection therewith. (b) Recordation of C-PACE Lien Certificate. Each C-PACE Lien shall be evidenced by a C-PACE Lien Certificate in the Loan Amount, but shall also expressly state that it also secures all interest, delinquent interest, late fees, other types of fees,penalties and collection costs (including attorneys' fees and costs) payable in connection therewith, and a copy of the Assessment Payment Schedule shall be attached thereto as an exhibit. The Program Manager is hereby authorized to,and shall promptly, execute the C-PACE Lien Certificate on behalf of the City and deliver it to the Capital Provider, without any further action by the City Council. Upon the full execution of the C-PACE Documents and funding of the C-PACE Loan, the Capital Provider shall cause the recordation of the C-PACE Lien Certificate in the Land Records. (c) Priority. The C-PACE Lien shall have the same priority as a real property tax lien against real property, except that it shall have priority over any previously recorded mortgage or deed of trust lien on the Property only if prior to the recording of the C-PACE Lien, (i)Property Owner has obtained a written Lender Consent, in a form and substance acceptable to the holder of such prior mortgage or deed of trust in its sole and exclusive discretion, executed by such lienholder and recorded with the C-PACE Lien Certificate in the Land Records; and(ii)prior to the recording of the C-PACE Lien Certificate, Property Owner has delivered an executed Property Owner Certification to the City in connection with the C- PACE Loan closing. Only the current C-PACE Payment and any Delinquent Payments shall constitute a first lien on the Property. The C-PACE Lien shall run with the land and that portion of the C-PACE Lien under the C-PACE Program Agreement that has not yet become due shall not be eliminated by foreclosure of a real property tax lien. (d) Amendment of lien. Upon written request by a Capital Provider in accordance with the Program Guidelines, the Program Manager, without any further action by the City Council, shall join with the Capital Provider and the Property Owner in executing a C-PACE Amendment of the C-PACE Loan and the C-PACE Lien after the closing of a C-PACE Loan. The C-PACE Amendment shall be recorded in the Land Records. (e) Enforcement and collection costs. In the event of Property Owner's default under the terms of the C-PACE Documents, the City, acting by and through the Treasurer, may enforce the C-PACE Lien for the amount of the Delinquent Payments, late fees, penalties, interest, and any costs of collection in the same manner that a property tax lien against real property may be enforced under Title 58.1, Chapter 39,Article 4 of the Virginia Code. [For Cities only: Va. Code Sec. 58.1-3965.1 shall be applied to the sale of any Property to enforce a C- PACE Lien to collect Delinquent Payments.] If the City elects not to enforce the C-PACE Lien, which election shall be made within thirty (30) days of receipt by the City from the Capital Provider of notice of the Property Owner's default under the terms of the C-PACE Documents, then the City, acting by and through the Treasurer,shall,within fifteen(15)days of the City's determination not to enforce the C-PACE Lien,assign the right to enforce the C-PACE Lien in accordance with the terms of the C-PACE Documents to the Capital Provider by executing a C- PACE Assignment (Locality) and delivering such instrument to the Capital Provider for recordation in the Land Records. The preceding sentence notwithstanding, a C-PACE Assignment(Locality)may be executed and recorded at any time during the term of the C-PACE Loan,including at the C-PACE Loan's closing, regardless of whether the C-PACE Loan is then in default. Upon such assignment and recordation, the Capital Provider is authorized to, and shall, enforce the C-PACE Lien according to the terms of the C-PACE Documents, in the same manner that a property tax lien against real property may be enforced under Title 58.1, Chapter 39 of the Virginia Code, including the institution of suit in the name of the City and its Treasurer, and this right to enforce expressly includes authorization for the Capital Provider to engage legal counsel to advise the Capital Provider and conduct all aspects of such enforcement. Such legal counsel,being authorized to institute suit in the name of the City and its Treasurer, shall have the status of "Special Counsel to the City and its Treasurer" and an "attorney employed by the governing body,"and possess all the rights and powers of an attorney employed under Va. Code Secs. 58.1-3966 and 58.1-3969,with the express authority to exercise for the benefit of the Capital Provider every power granted to a local government and/or its Treasurer and its or their attorneys for the enforcement of a property tax lien under, or in connection with, any provision contained in Title 58.1, Chapter 39, Article 4 of the Virginia Code. The City, on its behalf and on behalf of the Treasurer, waives its right to require such legal counsel to post the optional bond described in Va. Code Sec. 58.1-3966. All collection and enforcement costs and expenses (including legal fees and costs), interest, late fees, other types of fees, and penalties charged by the City or Capital Provider, as applicable and consistent with the C-PACE Act and the Virginia Code, shall (i) be added to the Delinquent Payments being collected, (ii) become part of the aggregate amount sued for and collected, (iii)be added to the C-PACE Loan, and (iv) be secured by the C-PACE Lien. Nothing herein shall prevent the Capital Provider to which the C-PACE Lien has been assigned from enforcing the C-PACE Lien to the fullest extent permitted by the C-PACE Documents, the C- PACE Act or general law. The Property Owner of a Property being sold to pay Delinquent Payments, or other interested party, may redeem the Property at any time prior to the Property's sale, in accordance with Va. Code Secs. 58.1-3974 and 58.1-3975. Sec. 32.3-7. -Role of the City; limitation of liability. Property Owners and Capital Providers participate in the C-PACE Program and the Statewide Program at their own risk. By executing the C-PACE Documents, including the C-PACE Program Agreement, or by otherwise participating in the C-PACE Program and the Statewide Program, the Property Owner, Capital Provider, contractor, or other party or participant acknowledge and agree, for the benefit of the City and as a condition of participation in the C-PACE Program and the Statewide Program, that: (i) the City undertakes no obligations under the C- PACE Program and the Statewide Program except as expressly stated herein or in the C-PACE Program Agreement; (ii) in the event of a default by a Property Owner, the City has no obligation to use City funds to make C-PACE Payments to any Capital Provider including, without limitation, any fees, expenses, and other charges and penalties, pursuant to a Financing Agreement between the Property Owner and Capital Provider; (iii) no C-PACE Loan, C-PACE Payment, C-PACE Lien, or other obligation arising from any C-PACE Document, the C- PACE Act, or this chapter shall be backed by the credit of the City, the Commonwealth, or its political subdivisions, including, without limitation, City taxes or other City funds; (iv) no C-PACE Loan, C-PACE Payment, C-PACE Lien or other obligation arising from any C-PACE Document, the C-PACE Act, or this chapter shall constitute an indebtedness of the City within the meaning of any constitutional or statutory debt limitation or restriction; (v) the City has not made any representations or warranties, financial or otherwise, concerning a Property Owner, Eligible Property, Project, Capital Provider, or C-PACE Loan; (vi) the City_makes no representation or warranty as to, and assumes no responsibility with respect to, the accuracy or completeness of any C-PACE Document, or any assignment or amendment thereof; (vii) the City assumes no responsibility or liability in regard to any Project, or the planning, construction, or operation thereof; (viii) each Property Owner or Capital Provider shall, upon request, provide the City with any information associated with a Project or a C PACE Loan that is reasonably necessary to confirm that the Project or C-PACE Loan satisfies the requirements of the Program Guidelines; and(ix) each Property Owner, Capital Provider, or other participant under the C-PACE Program, shall comply with all applicable requirements of the Program Guidelines. Sec. 32.3-8. - Severability. - As provided by Section 1-9 of the Code of the City,the provisions of this chapter are severable. If a court of competent jurisdiction determines that a word,phrase, clause, sentence, paragraph, subsection; section, or other provision is invalid, or that the application of any part of the chapter or provision to any person or circumstance is invalid, the remaining provisions of this chapter shall not be affected by that decision and continue in full force and effect. State Law Reference Authority to adopt, 08.1-958.3 Appendix A—C-PACE Program Agreement Appendix B —Locality Agreement 3. This ordinance is effective immediately. . CITY OF ROANOKE &�� l OFFICE OF THE CITY CLERK �- ..a` 215 Church Avenue,S.W.,Suite 456 „o- Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk November 17, 2025 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Tim Harvey has tendered his resignation.as a member of the Gun Violence Prevention Commission, effective November 18, 2025. Sincerely, Cecelia F. McCoy, CMC - City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: Wednesday, November 5, 2025 8:51 AM To: Cecelia Webb Subject: FW: [EXTERNAL] RE: Gun Violence Prevention Commission Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov From:Tim Harvey<pastortim@Oakgrovecob.org> Sent:Tuesday, November 4, 2025 3:16 PM To: City Clerk<City.Clerk@roanokeva.gov> Cc: rabbikathycohen@gmail.com Subject: [EXTERNAL] RE: Gun Violence Prevention Commission You don't often get email from pastortim@oakgrovecob.orq. Learn why this is important CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or on clicking Links from unknown senders. Ms. McCoy, In relation to my prior email, I would like to make my resignation from the GVPC effective at the conclusion of our November 18 Commission meeting. I apologize for not including that in the prior email. Tim Harvey From:Tim Harvey Sent:Tuesday, November 4, 2025 3:03 PM To: 'clerk@roanokeva.gov'<clerk@roanokeva.gov> Cc: rabbikathycohen(a@gmail.com Subject: Gun Violence Prevention Commission 1 Ms. McCoy, Due to changes in my work and personal responsibilities, I am submitting my resignation from the Gun Violence Prevention Commission. It has been a privilege to serve in this capacity. Tim Harvey, Pastor Oak Grove Church of the Brethren 2138 McVitty Road, SW Roanoke, VA 24015 www.oakgrovecob.org 2 ak i s 4 `, CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 - ' e Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy.City Clerk November 17, 2025 - The Honorable Mayor and Members - V - • of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Membersof Council: This is to advise that Robert Lamour has tendered his resignation as a member of the Gun Violence Prevention Commission, effective immediately. V Sincerely,._ - Cecelia F. McCoy, CMC City Clerk • • Robert L S Lamour 4069 Postal Drive, Unit 21214 Roanoke,VA 24018 • info@protectorscope.com (571)439-6802 November 11, 2025 Roanoke City Council 215 Church Avenue SW • Roanoke,VA 24011 . Dear Members of the Roanoke City Council, I am writing to formally withdraw my nomination to serve on the Roanoke City Gun Violence Prevention Commission. - While I am deeply honored to have been considered for this important role and remain fully supportive of the Commission's mission, I have recently reevaluated my current obligations and circumstances.After thoughtful consideration,I believe I will not be able to fully commit the time and energy this position deserves. I want to express my sincere gratitude for the confidence placed in me through this nomination. I hold the work of the Commission in the highest regard and will continue to support its efforts from outside the formal process. - • Thank you again for the opportunity and for your understanding. Sincerely, - Robert L S Lamour . -_ __. : Blue Ridge —==- Behavioral Healthcare e SPlokai Office of the CEO November 10, 2025 Ms.Valmarie H.Turner Roanoike City Manager 215 Church.Avenue SW Room 364 Roanoke,VA 24011 • Dear Ms.Turner: According to our Board records,the second term of Mr. Patrick Kenney, Esq. as an at-large representative on the Blue Ridge Behavioral Healthcare Board of Directors will expire on December 31, 2025. This Board nominates it's at-large representatives and asks the participating governing bodies to ratify those appointments. Blue.Ridge Behavioral Healthcare serves as the Community Services Board for the County of Botetourt and Cities of Roanoke and Salem as well as for the Counties of Craig, and Roanoke. Community Services Board members are eligible for three full three-year terms according to Title'§37.2-502 of the Code of Virginia. We respectfully request that the Roanoke City Council ratify the reappointment of Mr. Kenney for his third term,from January 1, 2026,through December 31, 2028. This request is being sent concurrently to administrators in each of our other four local governing bodies for their ratification of at-large members as called for in our By-laws. If I can be of assistance in this process or if you have any questions that I may be helpful with, please do not hesitate to contact me at 540-345-9841 at your convenience. Sincerely, 4470-4- (LC-7? • Mark Chadwick Chief Executive Officer Executive Offices 301 Elm Avenue,SW Roanoke,VA 24016 (540)345-9841 Fax(540)345-6891 The Community Services Board serving the Cities of Roanoke and Salem,and the Counties of Botetourt,Craig,and Roanoke j:64 CITY OF ROANOKE OFFICE OF THE CITY CLERK t t�,; } 215 Church Avenue,S.W.,:Suite 456 Roanoke,Virginia 24011-1536 r, Telephone: (540)853-2541 ^^" Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City.Clerk November 18, 2025 ' Jennifer Sorrels Board Secretary Roanoke, Virginia Dear Ms. Sorrels: This is to advise you that Wesley Cook has qualified as a member of the Human Services Advisory Board to replace Bradley Stephens for a term of office ending November 30, 2028. Sincerely, a Cecelia F. McCoy, CMC , City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Wesley Cook, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all"the duties incumbent upon me as a member of the Human Services Advisory Board to replace Bradley Stephens for a term of office ending November 30, 2028; according to the best of my ability. (So help me God.) ESLEY COOK The foregoing oath of office was taken, sworn to, and subscribed before me by Wesley Cook this3/ day of 00./)hde--2025. Brenda S. Hamilton, Clerk of the Circuit Court B l'4a/71-4. ' , Clerk ti _ CITY OF ROANOKE OFFICE OF THE CITY CLERK y,l; 215 Church Avenue,S.W.,Suite 456 45, Roanoke,Virginia 24011-1536 !'a•-E e - >'' Telephone: (540)853-2541 • Fax: (540):853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk ; Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk November 18, 2025 Molly Hunter Board Secretary Roanoke, Virginia Dear Ms. Hunter: This is to advise you that Rachel Hale has qualified as a member of the Roanoke Neighborhood Advocates for a three-year term of office, commencing October 1,2025, and ending September 30, 2028. 1 Sincerely, - Cecelia F. McCoy, CMC City Clerk { Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Rachel Hale, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon ry a as a member of the Roanoke Neighborhood Services for a three-year term of office, commencing October 1, 2025 and ending September 30, 2028; according to the best of my ability. (So help me God.) RAC EL HALE The foregoing oath o office was taken, sworn to, and subscribed before me by Rachel Hale thi day of O k 025. Brenda S. Hamilton, Clerk of the Circuit Court lerk /it* CITY OF ROANOKE .•.r-/`-- CITY COUNCIL 215 Church Avenue,S.W.,Suite 456 4„� Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov Council Members JOSEPH L.COBB Stephen T.McGuire Mayor Phazhon Nash Nicolas Hagen Vivian Sanchez-Jones Peter J.Volosin Evelyn W.Powers November 17, 2025 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I am sponsoring a presentation by Matt McFadden, Director of Business Development, Secure Solar Futures, and Jeff Shawver, Senior Director of Physical Plants, Roanoke City Public Schools, to present information with regard to potential cost-saving options through a solar power purchase agreement, at the regular meeting of City Council to be held on Monday, November 17, 2025, at 2:00 p.m. Sincerely, 19.-4-4.1.1 S. Terry McGuire Vice-Mayor i\„0".....---- P azhon T. Nash Council Member STM/PTN:ctw r � , 3' 'a` * F� 4 .-. f.•a ', 1,1 T 4 iki, '-1 ' "I' 'C., 1 iv,. g...* , '.4.- , :' ; — ". .- —'.".".— %.:- • 0". --,-+-:,,, ':.. ' . • , 4 . .. ..., .: gl ''' -.4.' ' • '' ' S ♦:: �'y. F . gy m.'" ` _ rha • Roanoke City Council �`' e•MA Solar and PPA ' ' , f • � - Presentation ,. . .. : = • November 17th, 2025 A . :_ • Presented by: Matthew rrta4J'; - � 7_ McFadden, Tony Smith and Jeff "t, Shawver , /Olt J _ }.: +j44 �"�► ♦� fie'*' ,.* - IPA4 ,. . 41441, -.....,t,• , ,,�► N ► SECURE ; � + " . 0- 40- ,SOLAR a `►11► FUTURES ,-t, - '♦ ` Resiieni Solar Solutions OUR TRACK RECORD S Secure Solar Futures has established itself as a trustworthy provider, delivering exceptional service and satisfaction to our customers. 2004 117 37 SECURE SOLAR FUTURES FOUNDED INDIVIDUAL PROJECTS MW INSTALLED COMPANY FIRSTS Certified First PPAs offered in Virginia B First solar company in Virginia to become a B Corp / First PPA offered in West Virginia (Calhoun Co.) First Solar SGA® offered for states without PPAs Corporation .,,, ,\,ii, SELECTED CUSTOMERS %S • • Roanoke• ' . Fsi RICHMOHD '" ' ,COUNTY Virgthia's c ; City SCHOOLS ' ,,,. ,�'� SCHOOLS _.`��/ Community Colleges CO UA CO( 11 . i ,�• � pN C — ��L�[ � O OG 111 if y '' � MASSANUTTEN O~ Ii. L S e H.0,-4 llcs t; 1-'. :o f \ II\FRti 1' O ICHMI-OND inr�ce Institute for Highway Safety IIay Loss data Institute Mountain Empire YfValleyHealth R A '4" ct Community College ith,sa WASHINGTON AND LEE SHENANDOAH i�v -.A�CHANGc UNIVERSITY u `� t v e R S I T v C4I�ILIONC.LINI(; w,fleH c 51Nr peVFtpMFr 111,,r = WHAT IS A SOLAR PPA? S (-- PPA PROVIDER Utility vs. Solar PPA Cost Over Time Invests.dwats design.bulk]. operate and maintain the solar s,stern 0.300--Utility Rate IS/kWh) it -Solar PPA Rate IS/kWh) Savings with Solar 0.275 I A 0.250 444 AZ * ;3 0.225 0.200 SOLAR POWER SYSTEM GRID \ installed at zero upfront post o 0.175- ` m u i m 0.150 m m ^ 0.125- Electnoty at a lower cost than © 1 1 Electricity bill at a normal rate what the utility charges YOUR BUSINESS o.loo- 0 s 10 1S 20 25 • No upfront capital required. • Immediate savings on electricity costs. • Budget predictability fixed energy rate protects from utility price spikes. • Access to tax incentives (ITC, depreciation) through the third-party owner. • Optional buyout or ownership transfer at the end of the term. RESILIENT SOLAR 4- ROOF RESTORATION® Partnering with Secure Solar Futures means maintaining the integrity of your roof, reducing energy costs, and integrating state-of-the-art technology into your facility systems. BENEFITS OF RESILIENT SOLAR+ ROOF RESTORATION® Restoration costs less than - '‘i," `~replacement and 25-year warranty matches solar PPA term •- ��vs,*�� - ' Cost folded into Solar PPA as �� .. il \ A a operating expense in $/kWh \ Reduce unfunded liabilities in Capital �������� Improvement Plan (CIP) budget,thus i eliminating debt ✓ ,ram ;! Reduced roof temperature from ,..;\ -"k . _‘4 t 'N wN 45-50 mil fluid-applied white roof lowers cooling costs .4 > w 1 membrane on existing Maximize savings by combining 30 mil roof membrane benefits of Resilient Solar+ Orange County Public Roof Restoration° Schools RESILIENT SOLAR + ROOF RESTORATION° Partnering with Secure Solar Futures means maintaining the integrity of your roof, reducing energy costs, and integrating state-of-the-art technology into your facility systems. Before After -,..� rii --Jini,iir ___, ,- b. 1 ,1 i!' ft 4 y ,,� Patrick Henry High School Moving Forward with Site Assessment Next Steps for Evaluating Roanoke City Facilities • Identify Priority Sites: Select your largest electrical users—ideally facilities with approximately 100,000 square feet of roof area or adequate ground space suitable for a solar array. • Provide Utility Data: Share 12 months of utility bills for each proposed location to allow accurate modeling of consumption and savings. • Comprehensive Assessment: Once we receive these materials, Secure Solar Futures will prepare an initial Solar Value Analysis for your selected buildings with results and recommendations. • 4; Roanoke . Ct .+� PUBLIC • ( SCHOOLS Why Solar for RCPS Strategic Stewardshipin Action .., _ . . ...�.,.�. r. ... ,, .1", 1 - la , ,„, • ;.: " r , :ii„ , r v , f __ s w We Are One #RCPSProud ,. ,,..,,_: . ,,.. , ,,. . _,,.., The Value of a Stron • Partnership •Proven experience: Working with an established solar provider ensures quality design, financing, and long-term performance. •No upfront cost: PPAs allow RCPS to advance renewable energy responsibly while protecting budgets. RCPS avoided approximately $18 million in capital expenditures for roof replacement (CAPEX) —freeing up CIP funds for other priorities. •Shared community benefits: • Improves energy efficiency and roof integrity • Strengthens resilience through long-term maintenance • Expands workforce pathways for students • Demonstrates fiscal and environmental leadership •Partnership over product: Lasting solar success is built on trusted, local collaboration—not just technology. •Public—private collaboration at its best: Delivering sustainable, educational, and financial outcomes for the City of Roanoke and RCPS •This partnership demonstrates how RCPS and the City are leading responsibly—investing in renewable energy, protecting taxpayer dollars, and preparing students for the workforce of tomorrow . Phase 1 — Completed q 4M School _ • Breckinridge Middle -- ' • "'per ..--..- +t . g .y� 1 .1 _ -, , .-_` • Fallon Park Elementary School R , • Fishburn Park Elementary School ` "nil ~"'`""' ■� i a • Lucy Addison Middle School • William B Robertson Administration Building. WBR "_!-"' Mirk • Fishwick Middle School Mit • Total 1.6 MW WBR- has an energy offset of61 % �a. .„ IN William B. Robertson Administration Building Solar Journey - Continue RCPS , . „ , , . ,„ ., , . Phase 2 - Work in Progress • RAMS per • William Fleming High School • Patrick Henry High School (PHHS) • Roanoke Tech Education Center • James Madison Middle School 1 s • Round Hill Elementary School • Garden City Elementary School • Preston Park Elementary School _ • Westside Elementary Schoola. • Admin on Douglas _ • Grandin Court ElementarySchool v - • Total 5.6 MW - _-- c , ,,,I.,,-„,„,,,,,,i 0 ,.; , PHHS-has an energy offset of 41 % _ Patrick Henry High School . Phase 3 — Proposed l` _ " ' ' 11 • Crystal Spring Elementary School L M.oklis„ `� `� ` -. . • Fairview ElementarySchool '�"�' VImot ''� • Morningside Elementary School < "' : . � ' _ ` *A -0,"' *144 • DAYTEC • Hurt Park Elementary School (GA) 0 . tc • Monterey Elementary School (GA) �� '``- "' • Lincoln Terrace Elementary School (GA) ,f,,4a� ,. ' '" • Virginia Heights Elementary School -.. Y<�'y tr.:I % I eft • Wasena Elementary School , . ,i `, A 4 ► ^,' • Noel C. Taylor Academy (GA) 4�' ' ; 1 �'�;,: • Forest Park Academ (GA) , 1� • William Fleming Field House . ., 1 „ ° ' • Transportation Building SECURE `.", "..,.. • Total 2.8 MW soiR ©a ffi. ! I I . - , e • Ground arrays (GA) are proposed , Transportation will have an energy offset Forest Park Academy of 97% Phase 1 - 3 Summary • Net Energy Savings (Years 1 -25) $21 .0M • Net Energy Savings (Years 1 -35): $56.75M • 32 Facilities with Solar • 780,000 sq ft Roof Upgraded • Total 10 MW Installed u • Avoided Roof Replacement _ e lacement _ iiiiite ^ . /i':; • • $56.75M 35-Year Savings . , .� , Ili, ,,, i John P. Fishwick Middle School A Shared Vision : City and Schools Leadin • To . ether •Leveraging PPAs for fiscal responsibility •Reinforcing City and RCPS climate goals •Enhancing resilience, education, and workforce readiness •Continuing a strong partnership with Secure Solar Futures • "Together, we're positioning Roanoke as a model for renewable leadership among Virginia school divisions." • • Roanoke • f City PUBLIC LS• SCHOO Questions/Comments We Are One #RCPSProud ``4 CITY OF ROANOKE CITY COUNCIL `ft4 - '' ;`, 215 Church Avenue,S.W.,Suite 456 r`� Roanoke,Virginia 24011-1536 � t � Telephone: (540)853-2541 • Fax: (540)853-1145 JOSEPH L.COBB E-mail: clerk@roanokeva.gov Council Members Mayor Stephen T.McGuire Phazhon Nash Nicolas Hagen Vivian Sanchez-Jones Peter J.Volosin Evelyn W.Powers November 17, 2025 • The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I am sponsoring a presentation by Tina Workman, Executive Officer, Downtown - Roanoke, Inc., to present information with regard to the organizations' activities, at the regular meeting of City Council to be held on Monday, November 17, 2025, at 2:00 p.m. Sincerely, garg4141a...e4/1,---... Joseph L. Cobb Mayor JLC:ctw i * E lk el ® ■IW MI NA El ll ii pi • :. 1i I a1 Y 1■1 s `T , .{...•*, . .. 1 1��e.A 11 1 ■'� 1 u m Y..-; i 1. 'i. IF t i a .. - ............ `� 1.. 1IdE 7iY ZY fill;r 1tl .,. 11 1 • 4 t 11 l° I ! I t I i II d .. . Downtow. _ 1 IL I.. �,__ \ �lli: �.y./' _ .� .'! 11 1 °-��� YID yt M .--.,... ,ii in -'-: _-,:_—_- 1 _.:1.1,.._-1411:.7 .:,,,, pd ii l 4s , ..44- .................. 11�J_. •..r .. li, W t . . .. ,, , ...,.. , , , . ,... ,, .. . . .... , .. .._.., --. ,-, , 11.nnnli�.n• _, 4 4 ' 8� , 1 ! y ._.. 1 1)11 ii,, 1 IIIP idati •iii'h:14, 1ip '''''''''. -- --- -— ii '• - ii Y' a 1 i 6 ,. ,� �d .E wnN • .. ," . 'F;' a,tiff i _ '1 a t ` lif!. 1!1III ' ' °"f � 110 I ,".- �4 �� die ��� I , V✓ .._ taa1R.— +v. i > 'fit", .07. /� a:. . �.• g Event Management Bringing people downtown to play! . . _ DRIproduces 12 events ayear to encourage people to ►� 1 ;;t r� ' ° ..• majorg p p `r �° ' -, tf,N. head downtown to shop, dine, and la Events bringover ` ' i r `/A ', ?-� 150,000 visitors annually. All event revenue is reinvested back 4 into the Downtown Service District. r ,,,` '/ ii 'p NIilrz - i Pilr 1F it a linki • Dickens of a Christmas r,.� 1'Iu - • Downtown Restaurant Week i,.r- J ._ if .-lash- ..f,‘ _a • Party in Elmwood Ir , }4IA 'Pt �Of In , t O. • St. Patrick's Day Parade & Shamrock Festival +%' II , • Downtown Sidewalk Sale ' ' • Bites and Bevs • Summer Concert Series • Small Business Saturday "� • Resident Happy Hours / Employee Appreciation Days , i rill , r 1 sow • City Market Mega Match Days / Night Markets {. f ' . /. = I '° • Holiday Craft Market �� � ' '"' �" ' `" • Movies in the Park ' Marketing MCI 16491611111 4. ° ° er° — - D R I i { o`C r e• ° °��® Weekly Drop Augu st s• • s committed to promoting downtown as a �t• f, e,4 w regional destination and supporting local II ° businesses through various marketing initiatives ° lid and channels. Wee e AHEAD • DowntownRoanoke.org ., O 1 million views in FY 24-25 a.'. • Social media o Accounts totaling 55K followers 1 DOWNTOWN • Gift Card Program � . ♦y ROANOKE HAS ¢ EVERYHING YOU A = NEED FOR '�y}h �+ VALENTINE S DAY •. qT-_ o Redeemable at 30+ locations �,,� _ ....,,, . " OOO���TT .� i ® pj� DOWNTOWN ROANOKE Cr' ,-I.r. Hustle/Raven • E-Newsletter •g �` `44q p :n" � O 10K subscribers • Business Newsletter n " i 410 . . "a' • Upper Story Office Campaign •i °1a:racerilli . Nn• , • Event Marketing a it WymdRose Holiday �� Ru�maonIIIIV • ShoppingCampaign I • Downtown Holiday Gift Guide FM Ro naoke , - Roanoke tastiest week returns; Click for more >) k Historic Roanoke City Market The oldest continually operating open air market in Virginia, which was established in 1882. DRI actively recruits new vendors and retains existing vendors to keep the 65/35 ratio from Farmer to Crafter. We currently have 34 vendors and over 15 daily vendors. Grown the SNAP/EBT Program to include a dollar for dollar match up to $20; and increases it to up to a $100 match on 4 days during the growing season Recipe cards and shopping tips provided for best way to shop the market Worked with Economic Development to secure the AFID Infrastructure Grant to replace the awnings along the Farmer's Market .: ` rL ww z .� - 7 ,.. r � �Y,r lI 5 i .._.. \ rr',�' �r i7�r�� 4 { i,y 11mr r I I .J �w".I , _�I. ar "` ,.•.I., f "'...+.,,,.�' R;' �7 `.* \/ .... �..-.-..� +. III I '!/i'. i l i! 1 +:_. ' ^ '�.� ,. 'r ii •4 4*M - r rl a q.... I. +,.....I I d / g,41 . ,. _ . I IIIIIII'I ir AL 44 OP F pi':.,�,,, y .,w ., -- _ _ °''-.,, ZI I., E1 6®®/0 �'`U t]e4 . , .,�/..,i r f Mr., sir. 1 �' 1. e� ^I "-"_' a.q �c. 00 .. -Ca 0. ... !' F , c.. 7„— » i _` "'g I, C tag �� ®p /� , 0. .. 1 �,• " •r: 1•;v + .fir `7. I ..� r ,,.�r, -► , k Q k. r .L _m . -. - ,. = `Y 8' V tv it e Beautification ,� �� y M f. M Hanging Basket & Planter Program �� �� � � 'fir w yi r '".:a • 276 Baskets. ,„ i. , • 121 Planters k -~_ 1" - _ 1' Downtown Mural Program - Partnership with property �_" "° ' i r p p Y owners & Roanoke Arts Commission ( 8 projects) 1, • Dorothy Gillespie Mural RM • Nature Tr -ain cova Mortgage .,, • Bloom Bright - Hampton Inn 8 � t I 'w I Downtown Pedestrian Wayfinding & Kiosks - �� �� _� • 5 kiosks • 32 Pedestrian Signs � " • 2 Gateway t y Signs � l 4' � l t 'T a ��� rv. � tit` ',3�R" ( s`� r1 � e 9 `'*,fir . § ty 4 1� tv A Market Square and Century Plaza Lighting ' : �° ' ° '\ "`" I t �� L�{t�.�*�7 A �. +Jryry ��T"�+�d1 x� %��yP'1�P F tt HI t Beautification Grants 1 1 Clean and Safe Initiatives ti i1! A: ,, __ 1I�Ri4 Rw,k.. A strong, beautiful and vibrant downtown is essential for Ro oke '°'".,-,� L : --, =- the region. �'°.„ Trash Compactor Program • _ ) . DRI issues fobs to all new businesses and residents M '. '` downtown (welcome packets) • Purchased and donated over 26 Big Belly Solar ii ° , a Compactors and maintain the exterior s ` , ..: ,' 100 o Meet regularly with all City Departments & Roanoke + ' # s Police Department ..�, . • Host several Crime Prevention Meetings/Walks with 7 7 .M• RPD for the DSD r' � • Supports and assists with the Trespass Bar Program „L.,...... r.. ,. , `'{ -• ' ' ' ,,, • Actively engages with Downtown Neighborhood il ;u .__ Watch L 1 a , r QZ. t' Ix iceis l N Wad l: 1 .ter- ,ix r; < ` � r,R f R • � SI il et p. r! so.e espasosxdntnmowrt . ; ^ `,..? s+ t - . anoke l' f ` I 16.1 { , 4A ,, ,role b d • �anoke m assa �' PO Downtown Ambassador Program A clean, safe, and welcoming downtown is the foundation of a great city. •Directions and downtown inform at on • Paid 8-person team Din grecomed1ons•Culura a •Special event information •Hospitality escorts • 7 days a week •Business check-ins •Cleaning/Litter/Graffiti Removal •300 hours of weekly services Quantaodf iinfe asnsd uspnce aouocteayh • .Panhandling and suspicious activity ohsorvntion and rapnrnnnt Our Ambassador Program builds on existing services and allows us to expand and improve the downtown experience for residents, 540.553.6638 employees, and visitors. Dedicating trained employees to this work VIII ensures continuous enhancements to the most visited area of the DownbwnRoanoke.org City of Roanoke. Clean Team a : � ° H,°onan aom+°m� . Responsibilities6 0 ,!:' ►� E • Removal of litter and debris 1 . 1 ��,,., • " r x� r N 'Sw � {ti k{4 ,- f^S py` .4.}'r Y E._A O •4. 4-. :IN53d1 F • Weed control q • • Graffiti and handbill removal - � ` ° " • �� " f t i awn'.'_ Mulching 4 ' :. _ .: 1 �0•044$1„ • Power washing e ice. • Biohazard removal d; T-R , ,,-� 1 q I �' ___ 2022-2024 Statistics ay , +r; ¢r y,, • 11 ,792 sweep/small cleanup • ` A '"'' "'' �y4r .� ,W._ ����"' Are: w�I1 • 2.5 tons of trash collected ; .. r (4909 bags) s . Y � F: g • 2,173 biohazard cleanup .6 f ,, : _ x . '� W` „ � y removed • 143graffiti ,ir _ • 1 ,370 block faces of weed x ` ,` '' z r " '�A �'J abatement M: � ,r :,,�..r _ .� -:g I - I ri Hospitality Team ... . . : A ... ,,, �'�. . ..'h, a . , - .:� :�,s !' 4 •' 1 Responsibilities ~.y=r►= =r a ` • Engage and welcome visitors " ,~�, '` ram.. • Answer questions ': r r t • Provide directions and x recommendations - 1 • Make contacts with business ;;, �� ,� »; owners and assist with small tasks ', 4 ,, ai r` ' �� a �' , -, a • 12022-2024Statistics 1 v : u :- JC • 3,449 directions _ �� '• ' woo I DOwnkWt Roanoke Ambaaadas 7 , F • 7,743 hospitality assists .a -_` 04 1 Ca.kwSeMcw seaMA., ..� • 2,004 business contacts , G ` WELCOMING 1,. ,;_" Out reach Team irrieri_ - -,-- - t , ... , ,,, !i ... ,,,. ...„,...,.... --- m,,--71 ) .i. , . . i Responsibilities ,. �' • Conducts weekly outreach walksit.- $ Igoe orb .. '�� -,i �, • Addresses quality of life issues pY 0 $" ti'Or •^-•i+ RSWEET^ on • Checks in with those in need and helps �, connect them with services `, Works closelywith Roanoke• City Police to ,. ��� � report and share information " 7`� �' 7g� "* Y y. - �` Ts • Connects with the RAM House, Rescue '' , 4 d" .° }#"' ,� A '/, b e y e: Mission, HAT Team Bright View Health, , -' v! ,` t �� ' •44 ` s = *t `� . Bradley Free Clinic, The Drop-In Center, Fralin '` , ,� �,..„ ` , :, - ,, .r ,.. Free Clinic, and other service providers. - f { �� r, 2022-2024 Statistics .. ISOM r''.. MIN • 7,584 outreach contacts '' yj �` iact • 2,183 outreach referrals .. I , _ Annual Expense & CommunityPartners • Outreach Supplies ` Equipment RO A/�A 1 O K r 1% 12% '�J C Office Expenses • 4% Program ,,►„'""",,� Administration VIRGIN IA S BLUE RIDGE® 8% Labor 69% FOUNDATION for Downtown Roanoke Other various downtown stakeholders $57O,6vo Thank you! Downtown., ....4„„...- ,Questions? - . -'...'' ,. _ la, ....- '1, ---•"°' OC" .:.... I I i {IWO: 11 I al g: ...: . : .-A, .- ,,,,, it .,,,.. .... ,... ' ' . le ! le :.7. L I el,,,.,....-7 - - AVIllit ,_a•-• - 7„„non. ' ' --41 II 11 ut 1:, V.-T---- , - - '4"'"". 1 " - I II P 1 1 7„,4_ '4"'"'"'1 LI... "- , ..l• /44a4107,41"t*:7 ' i i„„ 1 „11 hi, a:-. ...-: i• . ..., ISMII ilp-' " a 611 •2 se a .J. ..,....,. ..i , -. ... ...5 i 111 II .5 15 ' • . 1 II „...,,,,,,..........-- ... . r-..„ -y•URI ii 1144 * ::. II 11 q ''' 4, ia-r-i., - ' - -- -' - • '. •::: : litz .. . - " so.' , 111'. I II 'i"I1 3 ,-4--111 il 1 I lit - .4 • ' t ' w Or Irjr, i • ..,...,, _ .... .. , ... - Lk.. ."• ..4....4,01,^ 4:11:..., _1 -,,,....,,-..—....„'M • 1 '-"-------- ..' it il • I. . „,,,,,,..--"' 4. ., -'It: ,,, *,•10:-i *I I '''I' 171/4:11P1- -2-11 . -11-i'----- ''' "7 1 — 41114" ,ik Am \-1 . . .1 I, ,t, ..,-„, I- ,, H --......_-li a. ' --1 1 11------_ - - -"' — * ' , k4i autt, 4 Pr . , L -r-— --- - - 4 It VV -------7--7t. --41.11 is a i ' 4 ,1 II 1W* "....- • + -434 S -- Ill ti ti . - ' '. ' LiglaiLl.,;,--"i 4 ' - 1 : \ ' ""'s1..„ II N,...,„. .,, . . . • I, . .. mi pt,„„m•,,, 1 i • i., - tii - ill , ' • • ,, iii , ilowc„,,,.01 • , ....,. Ir.---- P p111j1Z.10„,.......,4 Ar i 1 , 140 1 III IMIlli 4111k.b 1 00341'llft 0 t " • . vhe . III - 1 1 0 -,$... *". ' jr...•, . ,, , k • i ..,. '- ,- of, ,,:•.^ ''' ' ti '! """art 1 ' N41114 a ifi 44%,VII I IP i Oil .:' . •C , ''''. • - .goo I -- !tra -' 114.4 ti __ -•••*--.... , .'1' i - --„,- ii 1 --2,%. \- 1, li , • j , J 1 , •-..-Atip. ' ... *...,„ • . 4 — , ' „, .„--... •I ....010.-"°,..°1'- ' Ali k . . A iiiiikit ' . • IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of November 2025. No. 43312-111725. AN ORDINANCE authorizing acceptance of the Virginia Department of Fire Programs Regional Fire Service Training Facilities Grant made to the City of Roanoke;authorizing execution of any required documents on behalf of the City,appropriating funds detailed more fully infra, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Department of Fire Programs Regional Fire Service Training Facilities Grant in the amount of$69,000, which funds are for the performance period October 2, 2025 through October 2, 2026, to assist with the purchase of a flashover simulator which will provide enhanced live burn training opportunities for the department workforce with local matching funds in the amount of$16,000 with the balance of the project being funded by other department grant funds as more particularly described in the City Manager's Report dated November 17, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required to implement and administer the foregoing grant. 4. The following sections of the Grant Fund appropriations be and the same are hereby amended and reordained to read and provide as follows: Grant Fund Appropriations Other Equipment 235.3211.0000.69015.400177 $ 85,000 Revenues Virginia Dept of Fire Programs - State Revenue 235.3211.0000.40122.400177 $ 69,000 Local Match- General Fund 235.3211.0000.40126.400177 16,000 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: • ( J: r1 „1 City Clerk. -_ City Manager's Report �1111.111*—r Submitted by: David Hoback, Chief Fire - EMS' ROANOKE November 17, 2025 Title: Acceptance and Appropriation of Regional Fire Service Training Facilities Grant. Background: Roanoke Fire-EMS has received notification from the Virginia Department of Fire Programs. that the City of Roanoke will be receiving a Regional Fire Service Training Facilities Grant in the amount of$69,000. This grant will assist with the purchase of a flashover simulator which will provide enhanced live burn training opportunities for the department workforce. Considerations: • This grant offers to fund 75% of the total cost of the project or up to $69,000. Matching funds in the amount of$16,000, are available in the Grant Match Account with the balance of the project being funded by other department grant funds. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements to be approved as.to form by the City Attorney. Adopt the ordinance to establish a revenue estimate in the amount of$69,000, transfer local match funding of$16,000 from the FY26 Grant Match Account, and appropriate $85,000 into accounts to be established in the Grant Fund by the Director of Finance. Valrnarie Turner, City Manager CO EON WEAlTH ®f VI'R Brad Creasy "EXECUTIVE DIRECTOR Virginia Dep4Ytnment of Fire Programs Theresa Hunter CHIEF OF ADMINISTRATION Nicholas Nanna DEPUTY DIRECTOR October 2,2025 770 Rhett Fleitz Battalion Chief of Training,Roanoke City 713 Third St SW Roanoke,VA 24016 Dear Chief Fleitz, On behalf of the Virginia Fire Services Board,we are pleased to advise Roanoke City,Virginia of a grant award of up to$69,000.00 according to the scope of work included in:the:original application submitted for the Regional Fire Service Training Facilities Grant. This award is effective:FY2026 • Accordingly,the City has until October 2,2026 to collect their award consistent with the terms and conditions of the mutually executed Agreement. Please be aware the performance period for this grant is 10/2/2025—10/2/2026,all work performed outside this performance period will NOT be reimbursable under this grant. The grant award is being offered to fund 75%of the total cost associated with the project including the purchase,installation,and shipping cost. Two originals of the Agreement are included. The City Manager must sign both originals and have them sent to my attention. Both originals will be counter signed by the Virginia Department of Fire Programs. 'One:original will be returned to the city for focal file retention. No funds disbursements will be authorized or released without the executed disbursement Agreement. Funds disbursement for the Regional Fire Service Training Facilities Grant are reimbursement only.(up to actual costs incurred by the jurisdiction)and may be made in one(I)payment upon completion of the project,submission of supporting documentation of eligible costs,and inspection of training prop by VDFP. :In order to be eligible for final payment,the prop must be placed in operation. It is the responsibility of the jurisdiction to maintain all such records subject to audit by this Agency or its assignees for a period of five(5)years following the date Of the last transfer of award funds to the grant recipient. If you have any questions,feel free to contact me at my office 804-249-1954 or via email at Deshaun.Steele@vdfp.virginia.gov. Respec , .Deshaun Steele Jr. Grants Analyst 1005 Technology.Park Drive,Glen Allen,-VA:23059-4500 Phone: (804)371-0220 or Fax: (804)371-3444 www.vafire.com VIRGINIA FIRE SERVICE GRANT PROGRAM AGREEMENT Regional Fire Services Training Facilities Statutory Authority: §38.2-401 of the Code of Virginia This Grant Agreement,made as of the 4 day of _,by and among the VIRGINIA DEPARTMENT OF FIRE PROGRAMS(the"Department"),acting as authorized on behalf of the Virginia Fire Services Board(the`Board"),and Roarnoke City_` ,. ' � = `,(the"Grantee"),governs the distribution and use of Fire Services Grant Program moneys,as provided for in§38.2-401 (D)of the Code of Virginia. WHEREAS, §38.2-401 (D)of the Code of Virginia,authorizes the'Board to determine the distribution of grants to provide regional fire services training facilities;to finance the Virginia Fire Incident Reporting System;and to build or repair Bum Buildings;and WHEREAS,.the Grantee has submitted an application for a grant from the Fire Services Grant Fund Program to assist in funding a Regional Fire Services Training Facilities project together with plans,specifications,and project narrative for such project narrative for such project,more specifically described in Attachment A hereto (the"Project");and WHEREAS,the Board has approved the Project and has authorized the Department to act on its behalf in the distribution and administration of grants; NOW, THEREFORE, pursuant to the authority granted to the Board and Department by§38.2-401 (D)of the Code of Virginia,and in consideration of the Grantee's adoption and ratification of the representations,terms and conditions as herein provided,and benefits to accrue to the Commonwealth and public from the accomplishment of this Project,the department offers a grant of $ ap 69/(00i0V to pay eligible Project cost subject to the terms and conditions listed below: 1 These funds shall be disbursed by the Department to the Grantee after the Agreement has been signed,on reimbursement basis of qualifying Project expenses. 2 Unless an extension has been granted by the Department,grant performance shall be completed,and all documentation pertaining to such activities shall be submitted to the Department on or before 12 months after the grant funds have been disbursed. q. The Department may grant an extension of up to three months beyond the 12-month period to perform the grant project,and to submit documentation. Any extension beyond three months must be submitted to the Virginia Fire Services Board for approval. 5 The Grantee agrees to carry out and complete all phases of the Project strictly in accordance with the plans, specifications and project narrative.The plans,specifications and project narrative may only be revised or modified with the Board or Department's prior written approval. The Grantee agrees to allow the Board representative access to the Project at all reasonable times to verify compliance with the approved plans, specifications and project narrative. 09/2023 Page 1 of 4 6 The Grantee agrees that no Project performance shall commence until the following types of insurance are in place for entities performing any such work,including subcontractors,and these types of insurance shall be maintained at all times while construction or repair work is being performed:(a)an All Risk Builders Risk Property insurance policy based on the completed value of all such work,with exclusions for design errors or defects removed by policy endorsement,and the locality shall be named additional insured in such policy;(b) a Workers'Compensation and Employer's Liability insurance policy covering all workers or employees engaged in such work,and,in case any such work is sublet,each subcontractor shall,similarly,provide Workers' Compensation and Employer's Liability Insurance for all of the subcontractor's workers or employees who are engaged in the work,and in amounts not less than the minimums required by the Code of Virginia and other applicable laws and regulations; (c)a Comprehensive Commercial General Liability insurance policy that provides a minimum level of S500,000 combined single limit per occurrence,and the locality shall be named as an additional insured party in such policy:and(d)a Comprehensive Automobile Liability insurance policy that will insure against claims for property damage that may arise from the operation of motor vehicles associated with the construction or repair work,with a minimum level of S500,000 combined single limit per occurrence, Before the commencement of any work,the locality must submit to the VDFP a Certificate of Coverage or Certificate of Insurance indicating that these types of insurance are in effect. All insurance shall be provided by insurers who are licensed to provide insurance in the Commonwealth of Virginia. 7 The Grantee agrees to operate and maintain the Project,now existing or built in whole or in part as a result of the Project,as a,training facility for a period of 20 years from completion of this Project. 8 The Grantee agrees to operate,mamtam and use the Project in accordance with the policies adopted by the Board,as amended from time to time. 9 Subject to lawful appropriation,the Grantee agrees to repay to the Department a sum which is equal to the pro- rata share(computed monthly)of all monies received under this Grant Agreement based on the period of operation and maintenance as specified in paragraph 7 above in the event that the Project ceases to be available for such specified training purposes prior to the expiration of such period,if such change in availability is due to an act or omission within the sole and direct control of the Grantee. 10 Grantee hereby agrees that the Project shall be maintained and operated at all times in a manner designed to prolong the useful life of the Project and that no condition will be allowed to exist that will,or is likely to, lead to a shorter than expected useful life for the Project. The Grantee further agrees to ensure appropriate encroachment factors of surrounding land for a period of 5 years from the completion date of the Project. 11 The Grantee represents to the Department that(a)its authorized representative whose signature appears below has read and understands the referenced provisions of the Code of Virginia and the Board's policy entitled "VFSB Regional Fire Services Training Facilities Policy:Fire Service Grant Program",adopted thereunder, as amended from time to time,which are hereby incorporated into this Grant Agreement by reference in its entirety;(b)it agrees to comply with all applicable provisions of the Code of Virginia,including if appropriate,the Virginia Public Procurement Act that governs construction of public facilities by private entities. (c)It is duly authorized to enter into this Grant Agreement and to perform its obligations hereunder and has taken all necessary action to authorize such execution and performance. 12 This grant will be fully liquidated in public benefits to the Commonwealth 20 years from the completion date of the Project and the Grantee shall have no further financial obligation to the Commonwealth under this Grant Agreement upon the expiration of such time. 09/2023 Page 2 of 4 13 1 o me extent permittea by law,me tirantee snail retain title to me Project ana unaertymg tans,ana me Grantee shall not release or transfer title without first receiving written approval from the Board prior to such release,which approval shall not be unreasonably withheld. 14 The Grantee agrees to retain all books,records and other documents relative to expenditures of Grant Funds for five years from the completion date of the Project. The Board,the Department and/or State auditors shall have full access to and the right to audit any of these records during the above-referenced period. 15 The Department shall be bound hereunder only to the extent of the Fire Services Grant Funds available or which may hereafter become available for the purpose of this Grant Agreement. 16 This writing constitutes the entire Grant:Agreement between the parties,supersedes any existing Agreement among the parties hereto relative to the matters contained herein,and may be modified only by written amendment executed by all parties. 17 This Agreement shall in all respects be governed by the laws of the Commonwealth of Virginia without regard to the legislative or judicial conflict of laws rules of any state. i8 If any provision of this Grant Agreement is determined to be invalid by a court of competent jurisdiction,it shall not render the remaining portions of this Grant Agreement void or unenforceable. 19 This Grant Agreement may be executed in several counterparts,each of which shall be an original and all of which together shall constitute but one and the same instrument. 20 When any written notice or report is required or may be given hereunder,it will be deemed sufficient if the party giving such notice,request,or report delivers the same to the other party by U.S.mail,postage prepaid, or by other superior mailing,or by hand delivery. All notices,request,demands or reports delivered by mail or by hand will be deemed to have been given when received by any party hereto at the following addresses: Grantee:Such office or mailing address as stated on the Point of Contact Form attached hereto or to such other address of which the Grantee has notified the other parties hereto in writing. Agency and Board: Virginia Department of Fire Programs Attn:Regional Fire Services Training Facilities Grant Administration 1005 Technology Park Drive Glen Allen VA 23059-4500 or to such other address of which the Department has notified the Grantee in writing. 09/2023 Page 3 of 4 IN WITNESS WHEREOF,the parties hereto have by their duly authorized representatives executed this Grant Agreement as of the date first above written,intending to be bound thereby. DEPARTMENT OF FIRE PROGRAMS BY: Signature of Authorized Representative Date Name: Title: GRANTEE The Grantee, Roanoke City; - does hereby accept and ratify all terms, conditions and agreements contained in this Grant Agreement and does hereby accept the grant and by such acceptance agrees to all of the terms and conditions hereof. BY: Signature of Authorized Representative Date Name: Title: City Manager 09/2023 Page 4 of 4 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of November 2025. No. 43313-111725. AN ORDINANCE authorizing the reallocation and acceptance of funds from the Commonwealth of Virginia Department of Transportation(VDOT)to complete remaining segments of the Tinker Creek Greenway, authorizing execution of any required documents on behalf of the City, appropriating funds detailed more fully infra, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager,or designee,is hereby authorized to accept funding from VDOT in the amount of$2,223,213 to fund construction of the remaining 1.3 mile segment of the Tinker Creek Greenway from 13th Street to Mason's Mill to Wise Avenue, as further outlined in the City Manager's Report dated November 17, 2025. 2. Authorization is hereby given for the City Manager,or designee,to reallocate funds previously received by the City from VDOT to complete a 0.5-mile segment of the Tinker Creek Greenway from Wise Avenue to Norfolk Avenue, as further outlined in the City Manager's Report dated November 17, 2025. 3. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to accept and reallocate such funds. All such documents shall be approved as to form by the City Attorney. 4. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the reallocation of the foregoing funds or with such project. 5. The following Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:. Capital Projects Fund Appropriations: Construction—Tinker Creek Greenway(Wise to Norfolk) 308-4310-0000-69065-300264 $ 2,223,213 Construction—Tinker Creek Greenway 308-7124-0000-69065-300205 (218,260) Revenues: VDOT Federal Pass-Thru 308-4310-0000-40127-300264 $ 2,223,213 VDOT- State Revenues 308-7124-0000-40122-300205 (218,260) 6. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: �� 1\ City Clerk. 1 �/r/ `%• City Manager's Report �111 � Submitted by: Ross Campbell, PE, Director Department of Public Works ROANOKE November 17, 2025 Title: Virginia Department of Transportation (VDOT) — Funding for Tinker Creek Greenway. Background: In the Fall of 2024, the City completed the construction phase of the Tinker Creek greenway from 13th Street to Mason's Mill. The unspent VDOT funds are insufficient to design and construct the remaining 1.3-mile segment of the Tinker Creek greenway from 13th Street to Wise Avenue. As such, the City requested, and VDOT approved, the reallocation of the remaining funds to a 0.5-mile segment of the greenway from Wise Avenue to Norfolk Avenue. Considerations: Reconcile the City's financial records to show the following VDOT funding contributions: Tinker Creek Greenway (13th Street to Mason's Mill) — Oracle Acct 300205 Regional Surface Transportation Program (Federal - RSTP) $1,307,521.00 Transportation Alternatives (Federal -TA) 484,463.00 Urban Program (Federal) 2,609,123.95 Local Revenue Sharing (State) 194,957.52 Total $4,596,065.47 Tinker Creek Greenway (Wise to Norfolk) Regional Surface Transportation Program (Federal RSTP) $3,508,779.00 Federal Formula 481,397.00 Total $3,990,176.00 Recommended Action: Authorize the City Manager, or designee, to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adjust the revenue for the funding sources in the account, Tinker Creek Greenway (300205). Adopt the Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in a new account, Tinker Creek Greenway—Wise to Norfolk. Valmarie Turner, City Manager Appendix A Revision 3 Date: 8/20/2024 Project Number: 9999-128-406 UPC: 110101 CFDA#20.205 Locality- City of Roanoke • Project Location ZIP+4:24013-1342 Locality UEI#:NBFNAEXRHD76 Locality Address(incl ZIP+4): • 215 Church Avenue,SW - - - ' Roanoke,VA 24011 - . . , °?Project Narrative Work Tinker Creek Trail Extension Phase 2A-The proposed extension to the existing Tinker Creek Trail would provide for a 10'wide asphalt Description: bicycle and pedestrian shared use trail from Thirteenth Street to Masons Mill Park. . 13th Street From: . . To: - -Masons Mill Park . • - Local'ly Project Manager Contact info: Luke Pugh 540-853-5208- Luke.Pu rlroanokeva.r oy ._ . Department Project Coordinator Contact Info: David Thompson 540-795,9408' David_Thompson(a)vdot_viroinia.gov . '. • •_ `:-.Project Estimates `: ' ` - Preliminary Engineering Right of Way:and Utilities Construction Total Estimated Cost' Estimated Locality Project Expenses 5339,100 $0 . 54,495,978 $4,835,078 Estimated VDOT Project Expenses 563,339 $0 ' • $75,000 5138,339 . Estimated Total Project Costs 5402,439 $0 $4,570,978 . $4,973,417 Project Cost and Reimbursement -•`- Estimated Funds type,• Local 90 Participation Maximum Reimbursement Reimbursement to Phase Estimated Project Costs (Choose from drop down box) .for Funds Type Local Share Amount (Estimated Cost-Local to Share) (Max.Reimbursement-_ . . . Est VDOT Ex enses Preliminary Engineering . $402,439 RSTP 0% SO ... 5402,439 Total PE - $402,439 SO $402,439 5339,100 . Right of Way&Utilities Total RW $0 Construction - -$905,082 • • RSTP 0% SO $905,082 52,626,324 . Urban , 2% .'. '$52,526 $2,573,798 $605,579 Transportation Alternatives 20% S121,116 5484,463 $433,993 Revenue Sharing 50% S216,997 $216,997 TotalCN _ 54,570,978 5390,639 $4,180,339 _ $4,105,339 Total Estimated Cost $4,973,417 $390,639 $4,582,778 $4,444,439.: . - . Total Maximum Reimbursement by VDOT to Locality(Less Local Share) . - $4,582,778 . Estimated Total Reimbursement by VDOT to Locality(Less.Local Share and VDOT Expenses) • $4,444,439 --`;, Project Financing Transportation Revenue Sharing ' Transportation Alternatives State Local Aggregate • Urban Urban Local Match RSTP Alternatives Local Match Match Match Allocations $2,573,798 $52,526 $1,307,521 . S484,463 $121,116 $413,218 $413,218 $5,365,860 . • • . . •`Program and Project Specific Funding Requirements '- - : .This Project shall be administered in accordance with VDOTs Locally Administered Projects Manual and Revenue Sharing Program Guidelines. .This is a limited funds project The LOCALITY shall be responsible for any additional funding in excess of $4,779,000 •Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. •All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. ' •This Project is funded with federal-aid Regional Surface Transportation Program(RSTP)funds.These funds must be obligated within 12 months of allocation and expended within 36 months of the obligation._ .Eligible VDOT Project expenses will be recovered as follows: 80%will be deducted from the federal allocation and 20%will be deducted from reimbursement requests. . •The DEPARTMENT will conduct all environmental studies necessary to complete an environmental document in compliance with the National Environmental Policy Act including,but not limited to,basic coordination for cultural resources,basic clearances for threatened and endangered species,and any necessary certifications,recertifications,and/or reevaluations. The LOCALITY is responsible for tracking,implementing,and completing all environmental commitments associated with the project. In addition,the LOCALITY is responsible for obtaining any water quality permits,submitting a signed EQ-555 for natural resources due diligence,conducting any required hazardous materials efforts,and submitting a signed EQ=121 for hazardous materials due diligence(all submittals are to be in accordance with the LAP Manual).VDOT's'estimated cost for preparing the environmental document and necessary supporting studies, including certifications,recertifications andlor reevaluations,will be provided to the LOCALITY and deducted from the Project funds. •For Transportation Alternatives(TA)Projects,the LOCALITY shall maintain the Project or have it maintained in a•mannersatisfactory to the DEPARTMENT for its useful life and make ample provisions each year for such maintenance unless otherwise agreed to by'the DEPARTMENT. Failure to do so,or the sale of a TA funded improvement prior to the expectations-as identified in the TA Guide,may require repayment of federal funds. ' .In accordance with CTB policy,the Project must be under construction by 2022 or the federal Transportation Alternatives(TA)funding may be subject to de-allocation. ▪Any ineligible items identified throughout Project development will not be reimbursable. .This AppendixAsupersedes all previous versions signed by VDOT and the LOCALITY. ' . . 1 .. This attachment,is certified and made an official attachment to this document by the parties to this agreement'' 'Authorized Locally Official - Date Authorized VDOT Official Date Revised: February 1,2019 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 17th day of November 2025. No. 43314-111725. AN ORDINANCE authorizing the acceptance of refunds from the Virginia Department of Transportation(VDOT) for seven completed Urban projects requiring financial reconciliation and providing additional local contributions,authorizing execution of any required documents on behalf of the City,appropriating funds detailed more fully infra, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke will hereby provide additional local contributions and accept refunds from the Virginia Depailunent of Transportation (VDOT) for seven completed Urban projects,that constructed roadway improvements within the City,requiring financial reconciliation resulting in a net refund in the amount of$25,462,as further outlined in the City Manager's Report dated November 17, 2025. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funds. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funds or with such project. 4. The following General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations: Transfer to Capital Projects Fund 101.9310.0000.59508.000000 $ 25,462 Revenues: Street Maintenance 101.1234.0000.40650.000000 $ 25,462 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~_ \ . City Clerk. `�'— City Manager's Report Submitted by: Ross Campbell, PE, Director Department of Public Works ROANOKE November 17,2025 Title: Virginia Department of Transportation (VDOT) — Urban Construction Program Reconciliation. Background: The Urban Construction Program is a VDOT administered process for constructing roadway improvements within the City limits. The City maintains the completed projects and provides a local funding contribution. VDOT has identified seven completed Urban projects requiring financial reconciliation. Considerations: The City will provide additional local contributions and receive refunds as outlined in the table below. The result is a $25,462 net refund from VDOT to the City. VDOT UPC Description Additional Refund of Local Local Contribution from Contribution VDOT to VDOT 688 13th Street Improvements $163,475.05 $6,709.73 709 Tenth Street Improvements $274,380.23 $950,619.00 11908 #HB2.FY17 10th St—2 Ln, Bike Ln, Curb &$3,970.05 Gutter, Sidewalk 71741 Riverland Road;— Intersection Improvement $6,865.30 80561 Develop Orange Avenue to Urban 6 Lanes $4,724.00 93116 Hershberger Road Landscaping $7,817.76 111370 #Smart18 — Hollins Rd & Orange Ave $500,000.00 Intersection Improvements Total. $946,549.33 $972,011.79 Recommended Action: Authorize the City Manager, or designee, to take such further actions and execute such further documents, and appropriate funding in the General Fund, to establish revenue estimates, approved as may be necessary to obtain, accept, implement, administer, and use such funds identified above,approved as to form by the City Attorney, Valmarie Turner, City Manager Final Bill VDOT Administered Appendix A Revision FINAL BILL Date: 8/13/2025 Project Number: U000-128-V12 UPC: 709 CFDA# 20.205 Locality: . City of Roanoke - Project Location ZIP+4:24011-1520 Locality UEI#:NBFNAEXRHD76 Locality Address(incl ZIP+4): • 215 Church Ave SW • ••• . • •Roanoke VA 24011 -.:-- . = - ' : ' „- " Project Narrative' -' WOE Tenth Street Improvements Description - - - From`: 0.018 MILE SOUTH FAIRFAX AVENUE • To: 0.138 MILE NORTH ANDREWS ROAD - • . - -_ " Locality Project Coordinator Contact info: - Department Protect Manager Contact Info:. Tony Handy 540-352-9050 - Tony-HandynVDOT-Virginia.gov Final Project Costa-' :,-•--- Phase . . . Final Project Costs Preliminary Engineering $4,257,696.27 Right of Way&Utilities $2,919,156.56 . Construction $13,428,615.94 • -- - ,otal Final Project Costs, . $20,605,468.77 -•' ' : '',:- _ - =Project Cost and Participation:_,HH - - , , • Monthly Locality Payment • • Funds type(Choose Local%Participation for to VDOT Phase Final Cost Local Share Amount from drop down box) Funds Type - :(Local Share Amount ' divided by Months above) Preliminary Engineering $4,257,696.27 Urban 15% . S638,654-40 Total PE $4,257,696.27--, •,' . S638,654.40 Right of Way&Utilities $2,919,156.56 Urban 2% .' S58,383.14 Total-RW $2,919,156.56 . . . S58,383.14 Construction . $11,359,473.77 -Urban 2% S227,189.49 - $399,000.00 Bonds 0% - • $0.00 $1,538,762.00 Revenue Sharing 50% - $769,381.00 $131,380:17 . .Betterment • . 0% $0.00 - Total CN $13,428,615.94 .- $996,570.49 Total Final Project Costs $20,605,468.77 . $1,633,608.03 - . -Total Maximum.Reimbursement/Payment by Locality to VDOT . ' $1,693,608.03 ' Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) ., '' .__,. -., - _ :,. F ,;, Project Financing-. . :: :• -., , ,. - e- Revenue Revenue - - Urban CPR Bonds Betterment Local Funds Sharing Sharing Aggregate Allocations - . State ' Local $17,612,099.57 $399,000.00 $131,380.17 $924,227.03 • $769,381.00 $769,381.00• $20,605,468.77 =- ' ' Programand'Proiect S ecific Fundin Requirements'-': '`°•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the project be altered by the LOCALITY subsequent to project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the DEPARTMENT_ .- ° _ Financial-Billing . •This Appendix A revision is for VDOT Administered Project Final Reconciliation(Final Bill). - •VDOT has billed and received$131,380-17 for Betterment from the West Virginia Water Authority for this project as of 8/13/2025. - •VDOT has billed and received$649,846.80 for Local Funds from the LOCALITY for this project as of 8/13/2025. . •VDOT has billed and received$1,720,000 for Revenue.Sharing Local Funds from the LOCALITY for this project as of 8/13/2025. •Amount Due to be returned to the LOCALITY: 5950,619.00(Revenue Sharing Local Funds) •Amount Due to be billed: $274,380.23(Urban Local Funds) •This AppendixA supersedes all previous versions signed by VDOT and the LOCALITY. , . . This attachment is certified and made an official attachment to this document by the parties to this agreement • Authorized Locality Official Date Authorized VDOT Official Date Revised:July 3,2018 - Final Bill VDOT Administered Appendix A Revision FINAL BILL Date: 8/14/2025 Project Number: U000-128-V12 UPC: 11908 CFDA# 20.205 Locality: City of Roanoke Project Location ZIP+4:24011-1517 Locality UEI#:NBFNAEXRHD76 Locality Address(incl ZIP+4): 215 Church Ave.S.W. Roanoke,VA 24011-1517 . . . Project Narrative . WOE #HB2.FY17 10TH St-2 Ln,Bike Ln,Curb&Gutter,&Sidewalk Description From: 0.011 MILE NORTH ANDREWS ROAD To: WILLIAMSON ROAD Locality Project Coordinator Contact info: Department Project Manager Contact Info: Anthony Handy 540-352-9050 Tony.Handy ac VDOT.Virginia.gov ,_ Final Project Costs , Phase Final Project Costs Preliminary Engineering $2,318,668.34 Right of Way&Utilities $2,266,078.28 Construction S12,591,201.26 otal Final Project Costs $17,175,947.88 '- ' ` - Project Cost and Participation Monthly Locality Payment Phase Final Cost Funds type(Choose from Local%Participation for Local Share Amount to VDOT drop down box) Funds Type (Local Share Amount divided by Months above) Preliminary Engineering $2,318,668.34 Urban 2% S46,373.37 Total PE $2,318,668.34 $46,373.37 Right of Way&Utilities $2,266,078.28 Urban 2% S45,321.57 Total RW $2,266,078.28 S45,321.57 Construction $415,253.38 Urban 2% S8,305.07 $1,238,732.58 Betterment 100% $1,238,732.58 S10,937,215.30 Smart Scale 0% $0.00 Total CN $12,591,201.26 $1,247,037.65 Total Final Project Costs S17,175,947.88 $1,338,732.58 Total Maximum Reimbursement!Payment by Locality to VDOT $1,338,732.58 Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) Project Financing Betterment(West Aggregate Allocations Urban Urban Local Match Virginia Water Authority) Smart Scale $4,900,000.00 $100,000.00 $1,238,732.58 $12,451,245.00 $18,689,977.58 • . : • Program and Project Specific Funding Requirements— •The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the project be altered by the LOCALITY subsequent to project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the DEPARTMENT. ., .Financial'Billing, ... •This Appendix A revision is for VDOT Administered Project Final Reconciliation(Final Bill). _ •VDOT has billed and received$1,238,732.58 for Betterment from the West Virginia Water Authority for this project as of 8/14/2025. •VDOT has billed and received S96,029.95 for Local Funds from the LOCALITY for this project as of 8/14/2025. •Amount Due to be billed: $3,970.05 •This AppendixA supersedes all previous versions signed by VDOT and the LOCALITY. This attachment is certified and made an official attachment to this document by the parties to this agreement Authorized Locality Official Date Authorized VDOT Official Date Revised:July 3,2018 Final Bill VDOT Administered Appendix A Revision FINAL BILL . Date: 10/6/2023 • Project Number: . • U000-128-132 UPC: 71741 CFDA# 20.205 Locality: City of Roanoke Project-Location ZIP+4:24014-3610 Locality UE1#:NBFNAEXRHD-76 Locality Address(incl ZIP+4): 215 Church - • • Avenue Roanoke,VA 24011 • ' *-.` ' :. ; - - . - -': Project Narrative' Workription: RIVERLAND ROAD-INTERSECTION IMPROVEMENT Desc - - , . . From: . 0.021 Mi.West of Int with Garden City Blvd . To: ' •• • . 0.161 Mi.East of Int with Bennington Street . . • Locality Project Coordinator Contact info: - . . . • Department Project Manager Contact Info: Timothy Dowdy Tim.Dowdy@vdotvirginia.gov 540-387-5332 - • • . ... : . . . . . . .. -• --• .., •-- Final Project Costs,. .:: , . .. " -.'-'_ . ', ,,,..., Phase Final Project Costs . . Preliminary Engineering $1,308,236,87 ' Right of Way 8 Utilities . $2,067,571.75 Construction $4,188,420.95 otal Final Project Costs $7,564,229.57 Costs for Billing ' . . . . ' . . . • . - .. . Projed Cost and Participation ' '•- ':. 7; - Monthly Locality Payment Funds type(Choose from Local%Participation for to VDOT Phase Final Cost Local Share Amount drop down box) Funds Type (Local Share Amount , divided by Months above) ' '•. . . . . Preliminary Engineering $1,308,236.87 Urban " 2% . - - $26,164.74 ' • $0.00 „ . ... . , $0.00 • . . $0.00 . . - Total PE . $1,308,236.87 , $26,164.74 ' Right of Way&Utilities . $2,067,571.75 .• Urban ' '2% $41,351.44 . . $0.00 . $0.00 $0.00 • -. Total RW $2,067,571.75 ' $41,351.44 . Construction . . $23,464.55 Betterment ' 0% •. ' $0.00 : $4,164,650.85 .: Urban 2% ... $83,293.02 $305.55 Local Funds 100% $305.55 • Total CN ' $4,188,420.95 $83,598.57 Total Final Project Costs $7,564,229.57 - - . $151,114.75 - . . , Total Maximum Reimbursement/Payment by Lobality to VDOT - $151 114_75 • - Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) . . ... . „ • - . _ .. . ., ' — . . - Project Financing- ' - '..'" : - Urban Accounts Receivable . Aggregate Allocations . Betterment Local Funds . . . . . . . . $7,389,950.00 $157,980.05 $23,464.55 $305.55 $0.00 $7,571,700_15 - • Program and Project Specific Funding Requirements .,. - .,,-.; - . -, - •, ...; .The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the project be altered by the LOCALITY subsequent to project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement to make restitution,either physically or monetarily,as required. by the DEPARTMENT. .This Appendix A revision is for VDOT Administered Project Final Reconciliation(Final Bill). •VDOT has billed the LOCALITY$157,980.05 for this project as of 9/21/23. .VDOT has received S157,980.05 from the LOCALITY for this project as of 9/21/23. •Amount Due to be returned to the LOCALITY: $6,865.30 •Amount Due to be billed: $ . . •This Appendbc A supersedes all previous versions signed by VDOT and the LOCALITY. . ' This attachment is certified and made an official attachment to this document by the parties to this agreerrient - . ._ . . . . . . •Authorized Locality Official Date ' Authorized VDOT Official Date ., . . . . . Typed or printed name of person signing ' Typed or printed name of person signing Revised:July 3,2018 ' . ... • . Final Bill VDOT Administered Appendix A Revision FINAL BILL Date: 10/12/2023 Project Number: 0000-128-138 UPC: 80561 - CFDA# 20.205 Locality: City of Roanoke ' Project Location ZIP+4 24012-5840 Locality UEI#:NBFNAEXRHD76 Locality Address(incl ZIP+4): 215 Church Avenue Roanoke,VA 24011 �. - - _ >�- : »-Projeet Narrative ,,, , ' Work DEVELOP ORANGE AVENUE TO URBAN 6 LANES Description From: . 0-006 MI.W.INT.11TH ST.,N.E. - . To: • 0.232 MI.E.INT.GUS W.NICKS BLVD.,N.E. Locality Project Coordinator Contact info: - • • Department Project Manager Contact Info: -Phillip Hammack Phillip.Hammack(a�vdotvirginia.gov 540-378-5041 ' • Final Pro"ect Costs Phase Final Project Costs Preliminary Engineering .. $1,020,846.86 ' -' Right of Way&Utilities - 50.00 Construction _ -$0.00 otal Final Project Costs $1,020,846.86 Costs for Billing $1,020,846.86 °: ,. .Pro act Cost and Partici•atlon Monthly Locality Payment Phase Final Cost Funds type(Choose from_ Local%Participation for Local Share Amount to VDOT drop down box) Funds Type :(Local Share Amount divided by Months above) Preliminary Engineering $1,020,846.86 Urban .2% 520,416.94 $0.00 $0.00 $0.00 Total PE $1,020,846.86 -. - $20,416.94 - Ri'ht of Wa &Utilities Total RW Construction Total CN otal Final Pro ed Costs $1,020,846.86 - $20,416.94 Total Maximum Reimbursement I Payment by Locality to VDOT $20,416.94 . Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) Project Financing Urban Accounts Receivable Aggregate Allocations $1,000,430.00: $15,692.94 $0.00 $0.00 $0.00 $1,016,122.94 '" ' Program and Project Specific Funding Requirements .The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the project be altered by the LOCALITY subsequent to project , completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by th e_D EI?ARDM ENT. . Financial Billing - •This Appendix A revision is for VDOT Administered Project Final Reconciliation(Final Bill). •VDOT has billed the LOCALITY$15,682.94 for this project as of 6/12/23.- .VDOT has received 515,692.94 from the LOCALITY for this project as of 6/1223. •Amount Due to be returned to the LOCALITY: $ • •Amount Due to be billed: $4,724.00 •This AppendocAsupersedes at previous versions signed by VDOT and the LOCALITY. - This attachment is certified and made an official attachment to this document by the parties to this agreement Authorized Locality Official Date 'Authorized VDOT Official Date • Typed or printed name of person signing • Typed or printed name of person signing Revised:July 3,-2018 FINAL BILL(Revision)Locally Admin. Appendix A(Final Reconciliation) FINAL BILL Date: 9/28/2023 Project Number. 0000-128-307 UPC: 93116 CFDA# 20.205 Locality: City of Roanoke Project Location ZIP+4:24017-1837 Locality UEI#: NBFNAEXRHD76 Locality Address(incl ZIP+4):215 Church Avenue Roanoke,VA 24011 "Project•Narrative .. -.,, ._m, Work Description: Hershberger Road Landscaping From: I - Cove Road - To: - Rutgers St Locality Project Coordinator Contact info: Department Project Manager Contact Info: - - James Guy James.Guy@vdotvirginia.gov 524-524-0342 • final Pro ectCosts. , ' ' Phase Final Project Costs Preliminary Engineering 50.00 Right of Way&Utilities . 50.00 Construction - 5461,473.76 otal Final Project Costs $461,473-76 Project Cost and Participation. `` • Phase Final Cost Funds type(Choose from Local%Participation for Local Share Amount drop down box) Funds Type Preliminary Engineering . . Total PE Right of Way&Utilities , Total RW Construction -$461,473.76 Urban 2.00% $9,229.48 $0.00 $0.00 - Total CN 5461,473.76 59,229.48 - otal Final Project Costs 5461,473.76 - - 59,229.48 Total Maximum Reimbursement I Payment by Locality to VDOT $9 229.48 - Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) , _ Project Financing' _ . - - Aggregate Allocations Urban Accounts Receivable- Local Funds $452,244.00 - S8,001.10 $9,046.13 $0.00 $0.00, $469,291.23 Program and Project Specific-Funding 9 Requirements • ` • .The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the project be altered by the LOCALITY subsequent to project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the DEPARTMENT. :.Financial Billing ' •This Appendix A Revision is for Locally Administered Project Final Reconciliation(Final Bill). .All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. .VDOT has billed the LOCALITY 517,047.23 for this Project as of 92823. •VDOT,has received 517,047.23 from the LOCALITY for this project as of 92823. •Refund Due: $7,817.76 - - .This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY. - • This attachment is certified and made an official attachment to this document by the parties to this agreement Authorized•Locality Official and Date Authorized VDOT Official and Date Typed or printed name of person signing Typed or printed name of person signing Revised:February 1,2019 Final Bill VDOTAdministered Appendix A Revision FINAL BILL Date: 8/13/2025 Project Number: 0460-128-411 UPC: 111370 CFDA# 20.205 Locality: City of Roanoke Project Location ZIP+4:24012-5835 Locality UEI#:NBFNAEXRHD76 Locality Address(incl ZIP+4): 215 Church Ave SW . Roanoke VA 24011 Project_Narrative e Work #SMART18 Hollins Rd&Orange Ave Intersection Improvements-Improve turn movements.Adds an.EB,right-turn lane from Description Orange Avenue onto Hollins Road NE;adds left-turn lanes in both directions on Orange Avenue;and widens Hollins Road NE for the addition of a SB merge lane from Orange Avenue to McDowell Avenue.RW purchased under UPC 688. From: 0.2 Mi West of Int Orange Ave/Hollins Rd To: Int Hollins Rd/McDowell Ave • _ Locality Project Coordinator Contact info: Department Project Manager Contact Info: Leslie Repass 540-381-7195 Todd_Repassp,VDOT.Virginia.gov • ' . . . Final Project Costs Phase Final Project Costs Preliminary Engineering $619,750.78 Right of Way&Utilities . $0.00 Construction $4,602,617.36 otal Final Project Costs $5,222,368_14 Project Cost and Participation :1 ., Monthly Locality Payment Phase Final Cost Funds type(Choose Local%Participation for Local Share Amount to VDOT from drop down box) Funds Type (Local Share Amount divided by Months above) Preliminary Engineering $619,750.78 Smart Scale 0% ' $0.00 Total PE' $619,750.78 $0.00 Right of Way&Utilities • Total RW $0.00- Construction . $1,000,000.00 Revenue Sharing 50% $500,000.00 $3,602,617.36 Smart Scale 0% $0.00 Total CN $4,602,617.36. . . . _ $500,000.00 Total Final Project Costs $5,222,368.14 - .$500,000.00 Total Maximum Reimbursement/Payment by Locality to VDOT ,$500,000.00 Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) Project;Financin9 _ - Revenue Sharing Revenue Sharing Aggregate Allocations Smart Scale . State Match Local Match .$4,222,368.14. . . ..$500,000.00 $500,000.00 $5,222,368.14 • Program and Project Specific Funding Requirements _ •The LOCALITY will continue to operate and des the facility as constructed.Should the design features of the project be altered by the LOCALITY subsequent to project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the DEPARTMENT. - Financial Billing •This Appendix A revision is for VDOTAdministered Project Final Reconciliation(Final Bill). •VDOT has billed and"received$0 from the LOCALITY for this project as of 8/13/2025. •Amount Due to be billed: $500,000.00 . •This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY. This attachment is certified and made an official attachment to this document by the parties to this agreement - Authorized Locality Official Date Authorized VDOT Official Date ' Revised:July 3,2018 Final Bill VDOT Administered Appendix A Revision. FINAL BILL . . Date:. 8/22/2025 Project Number. 0000-128-113- UPC: 688 - CFDA# 20.205 Locality: City of Roanoke Project Location ZIP+4:24013-1204 - Locality UEI#:NBFNAEXRH,D76 Locality Address(incl ZIP+4): 215 Church Ave SW • ' -. .. - Roanoke VA 24011 .. . - _ ' _ Project Narrative Work Description: 13TH STREET IMPROVEMENTS-Reconstruction of 13th St/Hollins Rd.Roadway typical-Church to Norfok Ave-2 lane,15'raised median,bike lanes,and sidewalks.Roundabout-13th St @ Wise Ave.There is no bridge work associated with this project. From: .046 MILE SOUTH OF CHURCH AVENUE . To: INT.OF NORFOLKAVENUE • Locality Project Coordinator Contact info: Department Project Manager Contact Info: Leslie Repass 540-381-7195 Todd.RepasslVDOT.Virginia.gov Final Project Costs . Phase Final Project Costs . - Preliminary Engineering ' S4,933,000-05 I Right of Way&Utilities S12,744,246.51 i Construction• • Total Final Project Costs- ,11.E1, ' . • - n '" ;• - . _ Project Cost and Participation .- _- - • Monthly Locality Payment Funds type(Choose Local%Participation for to VDOT- Phase Final Cost from drop down box) Funds Type Local Share Amount (Local Share Amount ' divided by Months above) . Prefuninary Engineering . $4.631.152.50 Federal Formula.STP 2%' ' - S92,623.05 ' . . - S277,993.00 Urban . . . 2% 55,559.86. .. 523,854.55 . . Revenue Sharing 50% S11,927.28 Total PE - 54,933,000.05 - • S110,110.19 Right of Way&Utilities 57,044,652.50 Federal Formula SW 2% 5140.893.05 S3,305,342.50 Urban ' : 2% • $66,106.85 - - . $2,385,426.25.• Federal Formula STP 0% . 50.00 ' - . $8,82526 : - Revenue Sharing.. :'50% $4,412.63 - - Total RW 512,744,246.51 • - . . S211,412.53 Construction . S172,378.00 Highway Infrastructure 0% $0.00 . - S3,076,110.00. MAP21 NHPP 0% . $0.00 $1,862;438.00 Federal Formula STP . - .0% $0.00 • S780,111.08 - Urban 2% $15,60222 , S68,238.32 Betterment(WVWA) 100% S68,238.32 ' S464,124.00 Unused Residual 0% • . $0.00 • - 5129,212.00 - CPR Bonds 0% $0.00 5502.00 Residue Parcel . 0% $0.00 - ' ' - S294,270.29 • . Revenue Sharing .. 50% S147,135.15 . ' Total CN 56,847,383.69 _ S230,975.69 Total Final Project Costs S24,524,630.25 - $552,498.40 .. Total Maximum Reimbursement/Payment by Locality to VDOT $552,498.40 • Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) • . --` • Project Financing - '' ' Federal Formula Federal Formula STP Aggregate Allocations -Urban Urban Local Match STP Local Match Federal Formula STP $4,276,177.65 S87,268.93' S11,442,288.90 S233,516.10 $4,247,864.25 - S24,524,630.25 Unused Residual Revenue Sharing Revenue Sharing • MAP21 NHPP Match . State Match Local Match Highway Infrastructure - $3,076,110.00 $464,124.00 . S163,475.05 $163,475.05 $172,378.00 • Betterment . - (West Virginia Water CPR Bonds Authority) _ Residue Parcel . . $129,212.00' 668,238.32 - $502.00 • : 'A. -_ •; Program and Project Specific Funding Requirements „_, ,' r > 4' •'- •The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the project be altered by the LOCALITY subsequent • to project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetanly aasssrequired by the DEPARTMENT. . Financial Bitting .This Appendix A revision is for VDOT Administered Project Final Recoriciliation(Final Bill). - - •VDOT has billed and received S68,238.32 for Betterment from the WVWA for this project as of 81152025. . •VDOT has billed and received 5327,494.76 for Local Funds from the LOCALITY for this project as of 8/152025. . •Amount Due to be billed: 'S163,475.05(Revenue Sharing Local Funds) •Amount Due to be returned to the LOCALITY: 56,709.73(Urb_an:Local Funds) •This Appendix A supersedes an previous versions signed by VDOT and the LOCALITY. . This attachment is certified and made an official-attachment to this document by the parties to this agreement Authorized Locality Official•. Date - Authorized VDOT Official ' Dale . Revised:July 3,2018 - IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 17th day of November 2025. No. 43315-111725. A RESOLUTION to accept the State and Local Cybersecurity Grant Program (SLCGP) for a Data Protection System between the Commonwealth of Virginia and the City of Roanoke ("City"), receiving services in lieu of direct funding; authorizing the City Manager, or designee, to execute the Local Consent Agreement; and authorizing the City Manager, or designee,to execute such other documents and to take such further actions as may be necessary to implement, administer, and enforce such Agreement. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1., City Council hereby accepts the State and Local Cybersecurity Grant Program (SLCGP) for a Data Protection System between the Commonwealth of Virginia and the City of Roanoke ("City"), receiving services in lieu of direct funding, for the City's technologies, as set forth in the City Manager's Report dated November 17,2025. 2. The City Manager, or designee, is authorized to execute on behalf of the City the SLCGP Local Consent Agreement for a Data Protection System between the Commonwealth of Virginia and the City approved as to form by the City Attorney. 3. The City Manager, or designee, is further authorized to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce such Local Consent Agreement. ATTEST: ! ----.�, / ' \ d.7.,./ _ "`— �"Clerk. A--it `,``? �— City Manager's Report IOW ® Submitted by: Vanessa Bohr, Director Department of Technology ROAN O KE November 17, 2025 Title: Acceptance of State and Local Cybersecurity Grant Program (SLCGP) consent agreement fora Data Protection System for the City of Roanoke Technologies. Background: On September 16, 2022, the Department of Homeland Security (DHS) announced the formation of the State and Local Cybersecurity Grant Program (SLCGP). This federal grant program, managed by.the Department of Homeland Security, provides funding to state and local governments for cybersecurity improvements. The Virginia Information Technology Agency (VITA) works with the Virginia Department of Emergency Management (VDEM) to help manage Virginia's participation. On September 6, 2024, VITA assessed the City's current IT environment and identified areas that could be improved with grant funds: One of these areas was Data Protection. Considerations: The City of Roanoke is receiving services, in lieu of direct funding, from the Commonwealth of Virginia's FY 2022 SLCGP grant award. This consent is only..effective for FY 2022 SLCGP federal funds and applies only to the portion of federal funding that will specifically benefit the City of Roanoke. The Local Consent Agreement authorizes VITA to start negotiations on behalf of the City of Roanoke for a Data Protection Service. Recommended Action: Accept the Commonwealth of Virginia Local Consent Agreement for Federal Fiscal Year 2022 and authorize the City Manager, or designee, to execute the agreement and any related documents; all such documents to be approved as to form by the City Attorney. Valmarie Turner, City Manager �� V I R G I N I A AM= FO IT AGENCY � A h ;WIY.}6, State and Local Cybersecurity Grant Program Commonwealth of Virginia Local Consent Agreement Federal Fiscal Year 2023 I,Enter your name here,the authorized official on behalf of Enter your organization name here (the "Local Governmental Entity"),located at Enter organization address here hereby expressly consent to the administrators of Virginia's State and Local Cybersecurity Grant Program award — namely the Commonwealth of Virginia's Administrative Agency(SAA),the Virginia Department of Emergency Management (VDEM) in conjunction with the Virginia Information Technologies Agency(VITA) — undertaking the following acts in accordance with the State and Local Cybersecurity Grant Program (SLCGP) for federal Fiscal Year(FY) 2023 as authorized by Section 2220A of the Homeland Security Act of 2022,as amended (Pub. L. No. 107-296) (6 U.S.C. § 665g), Funding Opportunity Number DHS-23-GPD-13.7-00-01: 1. Pass through items, services, capabilities,and activities in lieu of federal funding to local governments and rural areas on a statewide basis and with a minimum value of: a. For local governments: $8,712,723 for federal FY 2023. This represents 80%of the total amounts for the federal fiscal year. b. For rural areas: $2,178,180 for federal FY 2023 representing 25% amount. 2. Utilize $8,712,723 of FY 2023 SLCGP grant funding for the following projects approved by the Virginia Cybersecurity Planning Committee in support of the goals and objectives found in the Virginia Cybersecurity Plan on behalf and for the benefit of local governments (including rural areas) for local government entities meeting qualification requirements outlined in the FY 2022 Notice of Funding Opportunity(NOFO) pursuant to the Virginia Cybersecurity Planning Committee's vote on March 19, 2025: ❑Asset Inventory ❑ Data Inventory 0 Secure Remote Network Access 0 Vulnerability Management ❑ Endpoint Detection and Response ❑Firewall Checkbox indicates project(s) which above named entity will participate This consent is given freely and with the understanding that the Local Governmental Entity is receiving items, services,capabilities, and activities (e.g., hardware, software,services) in lieu of direct funding from the Commonwealth of Virginia's FY 2023 SLCGP grant award. This consent is only effective for FY 2023 SLCGP federal funds and applies only to that portion of federal funding that will specifically benefit the Local Governmental Entity. Signed, Click or tap here to enter text. Signature Printed Name:Click or tap here to enter text. 0044, AIME VIRGINIA = -`%. IT AGENCY State and Local Cybersecurity Grant Program Commonwealth of Virginia _ Local Consent Agreement Federal Fiscal Year 2023 Title: Click or tap here to enter text. Date: Click or tap here to enter text. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 17th day of November 2025. No. 43316-111725. AN ORDINANCE authorizing the acceptance of Operation funds for the calendar year 2026 Greater Roanoke and New River Valley Small Business Development Center ("SBDC") award issued by George Mason University from the United States Small Business Administration ("SBA") to the City of Roanoke ("City"); appropriating calendar year 2026 Grant funds detailed more fully infra; authorizing the City Manager, or designee, to execute any necessary documents necessary to accept such Funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Operation funds for the calendar year 2026 SBDC award issued by George Mason University from the SBA to the City for funding associated with salary and benefits for SBDC's four employees, as well as operational expenses for the period of January 1, 2026 through December 31, 2026. Funding for the SBDC includes $192,521 of Federal Grant funds, $148,571 in local cash matches, and $43,950 from the City for a total of $385,042, as more particularly described in the City Manager's Report dated November 17,2025. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City,the grant agreement and all necessary documents required to accept such grant. All documents shall be upon form approved by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. 4. The following sections of the calendar year 2026 Grant fund be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Employee Wages 235-1211-0000-51002-400178 $257,916 FICA 235-1211-0000-51120-400178 19,731 Dental 235-1211-0000-51126-400178 210 Health 235-1211-0000-51125-400178 4,048 HSA 235-1211-0000-51182-400178 1,600 Life 235-1211-0000-51130-400178 3,456 Disability 235-1211-0000-51131-400178 113 Milage 235-1211-0000-52046-400178 5,000 In state travel 235-1211-0000-58352-400178 5,844 Supplies 235-1211-0000-52030-400178 500 Consultants 235-1211-0000-55095-400178 74,051 Program Activities 235-1211-0000-52066-400178 12,573 Revenues: Federal Grant 235-1211-0000-40121-400178 $ 192,521 Outside 3rd Parties 235-1211-0000-40125-400178 148,571 Local Match 235-1211-0000-40126-400178 43,950 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: Oce_e_ez, J-; • City Clerk. • 111W41....41 -myCity Manager's Report : Submitted by: Heather Fay, Director Greater Roanoke & NRV Small Business Development Center ROAN O KE November 17, 2025 Title: Acceptance and Appropriation of Operation Funds for the Greater Roanoke and New River Valley Small Business Development Center CY 2026. Background: The Greater Roanoke and New River Valley (NRV) Small Business Development Center (SBDC) is a local subsidiary of the Virginia Small Business Development Center program, an organization of twenty-five offices across the Commonwealth providing professional business advising, education, research, and business resources to help start, grow, and transition Virginia businesses. This network represents a partnership between the United States Small Business Administration (SBA), the Commonwealth of Virginia, George Mason University (GMU), and local host organizations: Local partners include academic institutions, chambers of commerce, municipalities, economic development organizations, and private companies. The SBDC provides services to the greater Roanoke area, Franklin County, Alleghany Highlands, and the New River Valley. The City of Roanoke has been the host organization since September 2023. Because the SBDC operates on a calendar year, the date range for this acceptance of funds is January 1, 2026, through December 31, 2026. This includes the appropriation of$385,042.00 associated with the salary and benefits for SBDC's four employees, as well as operational expenses. Funding for the SBDC includes $192,521.00 of federal grant funds, $148,571.00 in local cash matches, and $43,950.00 from the City of Roanoke. Considerations: City Council action is needed to accept and appropriate funds associated with the City's role as local host for the Greater Roanoke& NRV SBDC. Recommended Action: Adopt the attached ordinance to establish a revenue estimate in the Grant operation fund of $385,042.00 and authorize the City Manager, or designee, to execute any required agreements or documents, such documents to be approved as to form by the City Attorney. • • A I 0 I C I 0 I t I r I G I u I ; I 1 t Budget Notification Workaheetf66Umate4Coet6 . 2 Host Insetuton Cityof Roarto e 3 SBOC Home: Greater Roanoke&NRV A cogNxanr Agency DO NOT MAKE CHANGES TO ANY CELL THAT IS BLACK OR GREY s -. _. .. El l Name Position/itle - TotelAnnual Salary Number o&M�ths . %Time on 580CPwpjam Total AoumRqulmd f0r MIX Pr pfam a ` Director. S too,956,00 S S S 10%956.60 _100956.00 d " = - ProgranKoordlnator S - S 5o,o0on0 $ S • 50,000.00 S 50,000.00 12 10066 S 50,000.00 10 _ PCROA4�dvlwt - S - $ - $ S, _ $ '_ -_._.....—�.__. 12_.-_____-_,.�._1905bS _ ,.. _- It PPStart0pAdNwr S - S. 35,000.00 S - S.. 35,000.0o S 35000.00 ...'.�.._»..Y12 - 100% $ _ .4..._ 35000no+ , 7:Anti o'n ctitelry' _- _1't'NRVgdvlwt_, S 35,525.00 .S - S - S' .-.---.--.....__ .''35i525.o0 'B 355250? �2 t00% $ -i 3552300; . �31eft Robertson.. PPROA Advisor $ 15,917.00 5 20.517.95 S - S . '..:36,434.95 $ 36434.99$_ �� Utz � l5o% $ '�_36434.95 : .. _ _ --- ...«........n- .,.....-,. .. .. .�,.�..... �. ' x57,9t5.95 ,g .. .. . ar7,9i5.95 �S;� t56,95 95 16 17 Fringe Benefit Rate Fet 1 to Fringe Benefit RataPN'. '90064 S. 9.62639 S - S ''$ „ 405.23 " 1 Ftinge Benefit Rat4smdent.' ,"ua6 SS S 5 w.� -"Yea Ftinge Benefit Rate Approved by ' - t a CogNmAgency7,(YIM:. No...: No xt - xx -,•'.-Rate Denifiti SubtOda $ ... •a7o f.6a $ ... -_ - $. ... . - $ -._ .- 17031.62 x1 C.Trawl SBA Cash Ma lob In-Kind Total 04 Number Dulles 4285.71 $ - 5,000no - 5,000.00 _s Mil e9AgRate; cad:"=t',tSa - u07n S - S - S S - . 26 GSAApproved(Mew Rate: S 0.70 S - S - $ - $ • - ir ASBDCCm0.givir Attatdee6 ?COntperAttendee3(6a" S - $ - $ :a -- S - $ - S - 5.. - InStdte_T[wel •" 91 - '.S - S - S - $ - ro IcadelolAp Meeting loc UonT80 2xyoorx tattendeee xxd2y ' S - S 844.0o S - S • '' 844.00 al V...90Mateenlmial0evgiopmei'footHo"TOO addysz6 tact" S - S S,0oo.00 S - S - 5'000.00 i3 S - 5 - 5 - $ : . . 7 pytpt.Sttellnteu%Hoito15taveL,`''?; , "5°'• S - 5 - $ - 8 - .�" . - S $ 5, • 36 36 0 Equipment SBA Caslt Match In-Kind Total 1, 3,691.36 2,106.62 rs.. .. PgwpmmtsubtoW ... .5^---*....__.,.....__, tie 5--"•7. ,. 2,1oe62''S` •.. 2 -- $ ., 6,000.00' Ell6,Supplies SBA CashMatch In-Wad Total m Office Supplles - , $ - $ 500,0o Marketingo41tipment andnewlaptop for newbire m .• ' . .suy,les subiotah. S '" .$'' .. ,S . ._ • 500.00 ©F Contractual •r SBA ,," Cash Match h ,. n~ In-Kind r. Total m Small Purchase AcquisitionThreshold ••- , 10,00000 m CoKcactoi - Above o10erowRhge o.: Above m $ $ - Below �,J Bdow p .. ,'Contractual Subtotal , , ...Sd.. W. _ .-S- ''$...__.__--,— .•.,3. EG,Can seltanes SBA Cash Match In-ttind Total A._.peorBeoy7Tlttes_o f TommannetII5 tidal-,• A.visor @- 5J_ - t3,0o0Ao - :. 43,000.00 Above ..Bp Hours[1a 550,48/houc m TBO,Mmlietlng 2do Hours S¢ Mur S - $ t3,o0ono S - 5' � ... '13,000.00'Above ,u,:::"x.6& ..^'A. 1 ®TODSPecla11tyProgrem • 42334Houra$J$4SMpur S - S 19,05043 S. ' 20,000.00 Above ® _ S•- '4o,uoo.00 Above •. f © .. .. . Consultants Subtotal $ -,•- _ _,.__...__— _..-.r$-._.-._ 7...;o � —Tr $ :.',115 u00.00 • ®H Othet. SBA Cash Match In-Kind Total ' • 133 Domain Hosting`;: f00.00 - $ - 100.00 ®Web lte,Gma4 GCommcrce "'"'" '' „- $ 100.00 $ - S. - S ': ' :. 100.00 p Software S 3,500.0o S - S - 5 3,500.00 m Parking. S t,00aoo S - S - S 1,000,00 • ' In Phones • S 4,000.0o S - $ $ 4,a0o,00 m Re t-, — c' ,,.____._ _,, „Hoit--'—"'" $ - S - $ 34,204.00 S • :.- 34.204:DO. m Rent .. Remote Offices- - ' $ - $ - $ 35,727.2o $ 35,727.20' m. ,.. $ - $ - $ - $ - • ORBFI El S S . 5. S . .. - 'Other Subtotal' • 8;...___ 870000 'S-_ f.��__. �..�.$_...' .69.93i2o S. 7:631.20 El Direct Cost Totals S 191,511.00 $ 191,521.00 $ 69,931.10 $ 495,912.77 ' LuI Indlrxt Costs SBA Indirect Waived Indirect Total O Indlret Cnetllato Approved, CogfW 0% $ . - I ,"'Salary&W igeeexdudingFFinge 1111 Method ofAllocatlon Benefits., El Base Before Exclusions WWIm fixduslonllIc1i0e10nA . • LS .^ - m Base ARcrfixclualona. _•_._ORBEF-_.-.—., • ®Tdtot Allowable lrltlt0c0Coin. :mini 'm Location On Campus . El tndlrectCost Rate Agreement fixphati. 12131/2011 m'• • ' ' IndlrectCoetSubtoml © Total Costs $ 192,5210o S 192,521,00 S 69,93120 5 405,022.77 �' . El*Exclusions are a dollaramount the rate agreement salts toexclude:For example,ModB led Total Direct Costgenerally excludes Rent so you mold lst Rent as a positive number here. ' .Inclusions are$25,00o per new service center,tnteraaa negative number"-25000". m m $ 192,52500 S 192,52100 co - $ SBDC CY 2026 Grant Fund This fund is directly tied to the calendar year budget submitted for the grant and cash match. Anything charged or deposited to these funds must be in the budget.This budget is managed to$0 year end. Appr_o_pr_iations_: Expenses Employee Wages 235-1211-0000-51002- 257,915.95 Retirement 2Jr`T2-1-1'000�-6-1f145- 6779II SBDC Does not participate in the City of Roanoke Retirement Program FICA 235-1211-0000-51120- 23938.76 Dental 235-1211-0000-5 l 126- 210.48 Health 235-1211-0000-51125- 4048.08 HSA 235-1211-0000 1600.00 Life 235-1211-0000-51130- 4193.19 Disability 235-1211-0000-51131- 111.40 Milage 235-1211-0000-52046- 5,000.00 In state travel 235-1211-0000-58352- 5844.00 Supplies 235-1211-0000-52030- 500.00 Consultants 235-1211-0000-55095- 74,050.43 Program Activities 235-1211-0000-52066- 12519.38 Revenues: Federal Grant 235-1211-0000-40121 - 192,521.00 Outside 3rd Parties 235-1211-0000-40125- 148,571.00 City Match- 235-1211-0000-40126- 43,950.00 Transfer from General Fund IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of November 2025. No. 43317-111725. A RESOLUTION acknowledging that the Virginia Department of Historic Resources will submit an application to the City of Roanoke for the historic marker program to recognize the historic contribution of Junius Blair Fishburn and request that the City Manager, or designee, provide a letter indicating approval to place the historic marker within property owned by the City, previously owned by Mr. Fishburn, and commit to perpetual maintenance at the marker location. BE IT RESOLVED by the Council of the City of Roanoke that it acknowledges the following: 1. The Virginia Department of Historic Resources will submit an application to the City of Roanoke for the historic marker program to recognize the historic contribution of Junius Blair Fishburn to place a historic marker located at 714 13th Street, S.W., Roanoke, Virginia, known as "Mountain View", former residence of Julius Blair Fishburn, as further described in the City Manager's Report dated November 17, 2025. 2. The City Manager, or designee, will provide a letter to the Virginia Department of Historic Resources indicating approval to place the historic marker at 714 13th Street, S.W., Roanoke,Virginia,known as"Mountain View",and commit to perpetual maintenance at the marker location. 3. Upon completion of the application by the Virginia Department of Historic Resources and the letter of approval provided by the City Manager,or designee,to the Virginia Department of Historic Resources, Council will accept the historic marker recognizing the contributionof Junius\ Blair Fishburn. • ti ATTEST: City Clerk. _ �' City Manager's Report Submitted by: Sam Roman, Deputy City Manager �� Office of the City Manager ROANOKE November 17, 2025 Title: Approval of a historical marker to recognize the contributions of Junius Blair Fishburn in the Roanoke community. Background: The attached letter will formally endorse the application submitted by Nelson Harris for the placement of a historical marker honoring Junius Blair Fishburn, a distinguished civic and philanthropic leader in our community at 714 13th Street SW, Roanoke. Mr. Fishburn was deeply committed to conservation and public recreation. In 1926, he personally funded land surveys that helped create Shenandoah National Park. He also gifted tracts in Roanoke that established or expanded eight city parks, including Mill Mountain, and in 1955, he donated his residence, "Mountain View" (built in 1907), to the city for recreational purposes. His contributions have a lasting legacy on the city and the region. Recommended Action: Authorize the City Manager, or designee, to sign a letter of support endorsing the Historic Marker Application for Junis Fishburn submitted by Mr. Nelson Harris. Valmarie Turner, City Manager Virginia Department of Historic Resources Historical Highway Marker Required Information This form is designed to provide the Virginia Department of Historic Resources with the data necessary to evaluate a potential marker topic. Proposed Title for Marker: Junius Blair Fishburn (1865 - 1955) Address or Description of Proposed Marker Site: 714 13th Street SW in Roanoke, VA; at"Mountain View" home which was Fishburn's residence, bequeathed by him to the City of Roanoke for recreational purposes. It is still owned and maintained by the city. Please also attach a map showing the proposed location for the marker.See Attachment A City or County where proposed marker would be located: If the marker is to be placed in a town or city,please see Appendix 2 to this application form. City of Roanoke Would the marker be placed at the actual historic site it describes? If not,why not? If the marker site and the historic site are different, please be sure to indicate each one on the map submitted as part of the application package. yes How far away(e.g.,yards, miles)is the historic site from the proposed marker site(if applicable)? Is the proposed marker associated with a"mitigation" agreement stemming from a federal 106 environmental review project? If so, please provide details about who is involved with the project and the appropriate project codes. no DHR Guidance Document 4601 Historical Highway Marker Application (Updated Jan.2025) 9of17 Proposed Text for the Marker: What information do you think should appear on the marker? Please propose a draft text of about 100-120 words that highlights the most significant facets of the topic. The text should make it clear that the subject is significant beyond its locality. If your proposed topic is selected to advance toward official approval,please note that changes to the submitted text are likely to be made by DHR staff,the Marker Editorial Committee, and/or members of the Board of Historic Resources so that the final text conforms to the marker program's criteria and writing style.Examples of recently approved texts are available from DHR upon.request. In addition to submitting your proposed text in this application packet,please also send an email containing your text to Jennifer Loux at Jennifer.Loux@dhr.virginia.Qov. The text should be in a format that is possible for DHR staff to cut and paste into a Word document, allowing us. to create an electronic file for the application. Please do not write your text in capital letters. Proposed Marker Text: Junius Blair Fishburn, a native of Franklin County, VA, came to Roanoke after being raised in Danville, KY. Mentored by his uncle, Fishburn eventually became a bank president, newspaper publisher, and the head of several business enterpises in the city. Committed to conservation, Fishburn provided personal funds in 1926 for land surveys that helped create Shenandoah National Park. In 1933, Fishburn donated a 5,000 acre tract in Patrick County to VA which became Fairy Stone State Park. Fishburn also gifted tracts in Roanoke which established or expanded eight city parks, including Mill Mountain. His:.residence, "Mountain View,"was built in 1907 and donated by Fishburn in 1955 to the city for recreational purposes. (111 words) DHR Guidance Document 4601 Historical Highway Marker Application (Updated Jan.2025) 10 of 17 Bibliographical Sources Consulted. A minimum of three sources is required, but please do not limit yourself to three if you have additional material that will help us learn more about:your subject. Our approval process includes a word-by-word fact check, and we will be looking at the documents very carefully. Please photocopy and submit all sources, or provide'web addresses for sources that are online; applications submitted without these photocopies or web links will not be considered. Below, please list all documents, books, and articles you have consulted. You may use extra sheets if necessary. Source#1 Author W. C. Stouffer Title Ronaoke's Mr. Fishburn Publisher League of Virginia Counties Publisher's location [City and State] Richmond, VA Date of publication March 1951 Source#2 Author unknown Title Junius B. Fishburn, Long Leader in Roanoke, Dies Publisher The Roanoke Times Publisher's location [City and State] Roanoke, VA Date of publication April 21, 1955 Source#3 Author Unknown Title Fairy Stone State Park Historic District Publisher National Register of Historic Places; Department of the Interior; National Park Ser. Publisher's location [City and State] Washington, DC_ Date of publication Form was published in 1986 DHR Guidance Document 4601 Historical Highway Marker Application (Updated Jan.2025) 11 of 17 Sponsor Information (The foundry will send the invoice for the marker to the address provided below.) Organization: Name: Nelson Harris Address: 8435 Martins Creek Road City, State,Zip Code: Roanoke,VA 24018 Email address: nharris@heig htschurch.info Daytime telephone and area code: 540-344-7748 (office); 540-556-0210 (cell) Signature: Date: 9- /0 - By signing this agreement you confirm that you have funding to pay for a state historical highway marker. The price is set by Sewah Studios and is approximately$3,000 for the sign panel. The post on which the marker would be installed—which is necessary only for markers installed in localities outside VDOT's jurisdiction—is $415. In certain situations the sponsor could be responsible for expenses associated with installing a marker.The marker is and will remain the property of the Commonwealth of Virginia. • •Signature required for processing ally applications. • • If the applicant is an organization, please provide the name and title of the contact person who will work with DHR to finalize the marker text. Contact Name: Title: Email address: Daytime telephone and area code: DHR Guidance Document 4601 Historical Highway Marker Application (Updated Jan.2025) 12 of 17 Author's Information (If the author of the proposed marker text is different from the sponsor,please provide that person's contact information here.) Organization: Name: Address: City, State,Zip Code: Email address: Daytime telephone and area code: NOTE: If the marker text refers to a specific physical property,the Department of Historic Resources needs the property owner's information and signature prior to reviewing the proposal, even if the marker would be installed in the public right-of-way. Please provide the same below: Owner: Firm: Address: City, State,Zip Code: Email address: Daytime telephone and area code: Owner Signature Date: DHR Guidance Document 4601 Historical Highway Marker Application (Updated Jan.2025) 13 of 17 Notification In the following space, please provide the contact information for the local County Administrator or City Manager. If your topic is selected,DHR will send a courtesy notification to this individual before the Board of Historic Resources meets to consider the final text. Name: Position/TitIe: Locality: Address: City, State,Zip Code: Email address: Daytime telephone and area code: DHR Guidance Document 4601 Historical Highway Marker Application (Updated Jan.2025) 14 of 17 9/10/25, 10:17 AM 714 13th St SW-Google Maps 714 13th St SW„ Google Maps lk Site of "Mountain lipe:0"4,rec center/home. of J. B. Fishburn /: .‘;,.., }.. . R&R Ornamental Iron I --.Prna0-4.-- , i • , ,v v , ,,.. i c , v eland- , llAve'sw. 0•!,-- ' Ave sw._ , .1/4 — Clat„,1eildA , •., - A Razor's Edge - __ Roanole`..Autot,/, ••,, • i • - ,•0 :-...„1/4., ' . , (,••._ _ „ • ,.„. . ?.. C,,,,,,, 0:D••velling Place Roanoke • a ci.ifr_ , w , •>%T.., -,,,„, ..„.„1- - ..' s• i_. rii,---,, -1.7%._ ;,, -,0 .. --_ _ ,-..„ ,,9,Tac9s,5950-6, ,7.->..r e 4 t, 4 " -t ''" _L';'''' •••• Ge • ,, , . , . The Haig Law Firm 71 0 ‘•••. • ,• • 6P . ° --.. oe,„ , r•' .••f,- : 4--s‘ ,; , .. ••,o4 - '• ii L. .. e‘5,1, ' rvlemorial . ' ,: , •, , . , , '-• 7 Bridge Plik\ i 1 . „. of_, • — .. It"o i • • - -'0 Black Dog Salvage - sW •' - ... • The Everly 0 s Ijs*" " i'')imbria"‘:le el TheSt H• - ,......„7--,,, /Wasena Parl ' -tis • \ `..., Salvage 2 Black Onrclige- ''"- 1 •..1,-1/4,-4i5,. , , . , . , _,, ..,„ 41ial.. - / ''. ‘5)._. - eitic'llak • ‘`------____,,,3 - '-:-- - . -lb, I I 0,3,4 Google. Ok. •:.Ank NI c I ‘‘. - :'''. // / - -' ' .' 'Map data©2025 Google 200 ft i--i . . . , . , • . . . , . .. . . . . . . ,. . , . . ... . . ' .. . . . . ' . , . _ - 714 13th St SW Building < • Directions Save Nearby Send to Share phone cs 714 13th St SW, Roanoke,VA 24016 https://www.google.com/maps/place/714+13th+St+SW.+Roanoke,+VA+24016/©37.2689416,-79.9679122,17z/data=l4rn613m511s0x884d0c4ccb6811c... 1/2 Aii. OFFICE OF THE CITY MANAGER 1."1111111: Noel C.Taylor Municipal Building .A1110111111 215 Church Avenue,SW,Suite 364 . Roanoke,Virginia 24011 ROAN4KE 540.853.2333 www.roanokeva.gov November 17, 2025 Virginia Department of Historic Resources 2801 Kensington Avenue Richmond, Virginia 23221 Dear Sir or Madam, The City of Roanoke is pleased to formally endorse the application submitted by Nelson Harris for the placement of a historical marker honoring Junius Blair Fishburn, a distinguished civic and philanthropic leader in our community at 714.13t}` Street SW, Roanoke. Mr. Fishburn was deeply committed to conservation and public recreation. In 1926, he personally funded land surveys that helped create Shenandoah National Park. He also gifted tracts in Roanoke that established or expanded eight city parks, including Mill Mountain, and in 1955, he donated his residence, "Mountain View"(built in 1907), to the city for recreational purposes. His contributions have left a lasting legacy on the city and the region. The City of Roanoke is prepared to take responsibility for the installation and ongoing maintenance of the historical marker once approved. We recognize the importance of preserving and promoting local history and view this marker as a valuable means of educating residents and visitors about Mr. Fishburn's enduring impact on Roanoke and the Commonwealth. We look forward to collaborating with the Virginia Department of Historic Resources to ensure the successful implementation of this project and to continue supporting efforts to preserve and - celebrate the region's heritage. _ - Thank you for your consideration. Should you require additional information or clarification, please contact Ross Campbell, Director of Public Works, at ross.campbell@roanokeva.gov Sincerely, Valmarie H. Turner . ' . City Manager.; . . a R r' i �f. �=mot� .,�.-._r� City of Roanoke—City Council Member Initiative Form For use by Council Members to propose new initiatives,policies,programs, or actions requiring Council consideration. 1. Subject Brief title of the initiative. Review and Update the Adopted Evans Spring Development Plan 2. Action Date Requested Date by which Council action is requested 11/03/2025 3. Council Member(s) Submitting Initiative Name(s) of initiating Council Member(s). Phazhon Nash 4. Purpose A concise explanation of the objective or goal of the initiative. Direct the City Manager and staff to review and develop updates to the adopted Evans Springs Development Plan that reflects community feedback and ensure alignment with City Plan 2040 and the City's long-term land use and environmental goals. 1 5. Recommendation Specific action(s) requested of City Council(e.g., adopt resolution, direct staff to study issue, approve funding, etc). 1. Direct the City Manager to work with appropriate City staff to engage with property owners of the various parcels in the current Evans Springs plan to discuss the future of the adopted proposal. 2. Instruct City staff to use historical information, past planning documents, community feedback, and other proposed development plans. Particularly regarding elements of the currently adopted plan that residents do not support, to inform a revised development approach. 3. Direct staff to prepare and return to City Council with a newly recommended Evans Springs Development Plan that incorporates these findings. 4. Authorize Council action to review, amend, and adopt the revised Evans Springs Development Plan, and to update the Comprehensive Plan accordingly. 6. Background Historical context, origin of the issue,previous actions, community requests, or relevant data supporting the initiative. The Evans Springs area has long been identified for potential development within the City's Comprehensive Plan. However, significant community concerns remain regarding displacement, environmental preservation, and land use compatibility. This initiative seeks to reevaluate the adopted Evans Spring Plan through a community first approach. 7. Issues/Considerations Summary of any legal, operational,political, or community issues relevant to the proposal, including potential risks or concerns. Key considerations include ensuring equitable engagement with existing property owners, incorporating lessons from prior planning efforts, balancing development interests with environmental protection, and maintaining consistency with City Plan 2040. Coordination across multiple departments will be essential. 8. Community Impact Who is affected and how? Consider residents, businesses, vulnerable populations, etc. This initiative directly impacts residents and property owners of, in, and around the Evans Spring area. It aims to ensure that future development benefits both the neighborhood and the city. 2 9. Connection to City Goals and Impact on Priority Populations Does this initiative advance or align with the mission, vision, and strategic priorities of the city? Describe how this addresses residents with limited access to resources or those affected by social or economic neglect. This initiative supports City Plan 2040's goals of equity, environmental stewardship, and sustainable land use. It prioritizes historically underserved neighborhoods and addresses residents with limited access to resources or those affected by social and economic neglect. By ensuring that redevelopment is guided by community input, this initiative promotes inclusive growth,prevents displacement, and responds directly to concerns about economic exclusion and inequitable development patterns. 3 46 4c -= CITY OF ROANOKE ,,,,\,,..„,„.,,,..-4 OFFICE OF THE CITY CLERK ., 4, , t 215 Church Avenue,S.W.,Room 456 J, Roanoke,Virginia 24011-1536 ar14, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk November 20, 2025 Ben Crew Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 17, 2025, a public hearing was held on the request of Mar Roanoke, LLC, to rezone the property located at 5060 Valley View Boulevard, NW, Official Tax Map No. 2490111, from CG, Commercial - General District, to INPUD, Institutional Planned Unit Development District. The above referenced request was denied. Sincerely, ee,tiat:14-'J' `fir-61'Y Cecelia F. McCoy, CMC City Clerk Enclosure Pc: Justin Hayek, Mar Roanoke LLC, 1172 South Dixie Hwy #369, Coral Gables Florida 33146 Roanoke Regional Airport Commission, 5202 Aviation Drive, Roanoke Virginia 24012 Inn at Roanoke, LLC, PO Box 37, Daleville Virginia 24083 Eye View, LLC, 3365 Southwood Village Court, Roanoke Virginia 24014 JK Valley View, LLC, 2970 Clairmont Road, Suite 945, Atlanta Georgia 30329 Inn at Valley View, LLC, PO Box 37, Daleville Virginia 24083 NOT A (:)k'TEib IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE to rezone the property located at 5060 Valley View Blvd., N.W., bearing Official Tax Map No. 2490111, from CG-Commercial-General District, to INPUD, Institutional Planned Unit Development District, subject to the Development Plan; and dispensing with the second reading of this ordinance by title. WHEREAS, Mar Roanoke, LLC, has made application to the Council of the City of Roanoke, Virginia ("City Council"), to have the property located at 5060 Valley View Blvd., N.W., bearing Official Tax Map No. 2490111, rezoned from CG-Commercial- General District, to INPUD, Institutional Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, and site design; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on November 17, 2025, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and ' WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that the property located at 5060 Valley View Blvd., N.W., bearing Official Tax Map No. 2490111, be, and is hereby rezoned from CG- Commercial-General District, to INPUD, Institutional Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, and site design, as set forth in the Zoning Amendment Amended Application No. 1 dated September 10, 2025. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. (51 RO.q4,O CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 17, 2025 Subject: Application by Mar Roanoke, LLC., to rezone the property from CG, Commercial-General, to INPUD, Institutional Planned Unit Development, subject to the development plan that:specifies uses, location of buildings and infrastructure, and site design. The proposed use is regional housing services, limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and.Development Services (DBHDS)"and related supportive services. Summary: • By a vote of 0-4, with one vacant seat on the board, Commissioner P. Smith absent, and Chair Martin recused, the motion to approve the proposed zoning , amendment failed:. The Commission finds the Amended Application No.1 is not consistent with the economic development and land use principles within the City's Comprehensive Plan, Williamson Road Area Neighborhood Plan, and the Zoning Ordinance,and the property would not be developed and used in a manner that supports the goals and purposes of these.plans and regulations. Application Information: Request: . Rezone to Institutional Planned Unit Development Owner/Applicant: Justin Hayek, MAR Roanoke, LLC Agent: Ben Crew, Balzer and Associates, Inc. City Staff Person: Colette Baumgardner, Project Planner- . Address: 5060 Valley View Blvd NW. Official.Tax No: 2490111 Site Area: .. +/- 2.0752.acres .. .. . . Relevant Plans: Williamson Road Area Neighborhood Plan Proposed Land Use: Regional Housing Services Future Land Use: Commercial - Large Scale Filing Date: Original Application: August 25,-2025. Amended Application No..1 :September. 10, 2025 Public Notification and Outreach: • Cardinal News and Roanoke Rambler Legal Advertisement (runs twice) Required Public Notice - • Letters to Property owners abutting subject State of Virginia Code property (includes across street/alley) • Direct notice by mail includes neighboring localities if applicable Required Public Notice - • Posting a sign on the subject property with City of Roanoke Zoning hearing date and contact for additional Code information • Posting applications - applications received are posted on the PBD Board & Commission page, providing instant access to the full application and supporting documentation • CivicSend Notices - Email notification subscription to share information with citizens and stakeholders according to their preferences. Land Use Applications touch PBD Outreach Beyond the inbox of subscribers at least 2 times - State/City Code 1) Application filed; 2) Agenda and Staff Requirements Report Posting; 3) Amended Information, if applicable • Neighborhood Leaders and Civic Stakeholders Email Notice - Direct email to leaders to share information; coincides with CivicSend Notices • CivicSend Notices to stakeholders subscribed to notices from the Planning Commission and PBD calendar • All applicants are strongly advised to PBD Recommended discuss project with area neighborhood Applicant Outreach organizations and/or civic leagues and adjoining property owners and/or tenants • To support public understanding of the application's status, all required notices by Additional Public Notice the State of Virginia Code and City of Roanoke Zoning Code were reissued ahead of the November Public Hearing dates. • The applicant stated that they sent letters Applicant Outreach to adjoining property owner regarding the rezoning and proposed facility. 2 Background: The property at 5060 Valley View Blvd NW is currently developed with a 20,00.0 sq ft, medical clinic building and parking circling the building. In 1986, the property was platted as part of.the greater Valley View Mall commercial area, and it was graded at that time for future development. In 1994, the current building was constructed as offices for the Virginia Employment Commission. In the early 2000s, the building shifted from office use to a medical clinic. Several. medical operators have used the site over the years, most recently by New Horizons Healthcare. New Horizons Healthcare closed this location in August 2024, and the building has been vacant since the closure. Proposed Use/Development: The proposed rezoning to Institutional Planned Unit Development (INPUD) district is requested to facilitate the use of the property as a substance use disorder treatment center. The center plans to, offer in-patient rehabilitation services for less than 30..days. The City's Zoning Ordinance classifies this use as a "regional housing service," which ins:only permitted in the INPUD district with a special exception. The regional housing service use is defined as "an operation providing . • temporary occupancy, and which may provide mental health counseling, employment services, permanent housing assistance, and other supportive services. The temporary housing capacity of a regional housing services operation is not limited." This is a broad use classification, so the applicant has proposed to further limit the use within in the Planned Unit Development to "regional housing services, limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Development Services (DBHDS) and related supportive services." The proposed facility would have 80-beds and provide two service options - ASAM Level .3.5 and Level 3.7. Level 3.7 care is generally provided during the detoxification period, where patients receive 24-hour care and medical monitoring. Patients'typically stay in this level of care for 3 to 7 d'ays. Level 3.5 care is less intensive, and it offers a 24-hour structured residential environment where patients receive counseling servicesand develop recovery skills. Patients typically stay onsite for Level 3.5 care for about 22 days.The applicant intends to reuse the existing building on site and with some-'site . improvements. The proposed development plan shows an outdoor amenity space for patients at the rear of the building,as reduction in parking/impervious surface through landscaping islands, pedestrian access to the building from a new bus shelter, and a public sidewalk. As part of the Planned Unit Development Plan, the applicant proposes the , following uses to be permitted: • Dwellings • Short-term rental • Bed and Breakfast • Group Living • Hotel or Motel • Business Service Establishment, not otherwise listed • Financial institution • Laboratory, dental, medical, or optical • Laboratory, testing and research • Medical clinic • Office, general or professional • *Outpatient mental health and substance abuse clinic • Live-work unit • Mixed-use building • Studio/multimedia production facility • Bakery, confectionary, or similar food production, retail • Building supplies and material, retail • Contractor or tradesman's shop, general or special trade • General service establishment, not otherwise listed • Workshop • Club, lodge, civic, or social organization • Community center • Eating establishment • Eating and drinking establishment, not abutting a residential district • Eating and drinking establishment, abutting a residential district • Entertainment establishment, abutting a residential district • Entertainment establishment, not abutting a residential district • Health and fitness center • Meeting Hall • Park or playground • Place of worship • Recreation, outdoor • Theater, movie or performing arts • Artist studio • Community food operation • Community garden • Day care center, adult • Day care center, child • Day care home, child • Educational facilities, business school or nonindustrial trade school • Educational facilities, college/university • Educational facilities, elementary/middle/secondary • Educational facilities, school for the arts • Fire, police, or emergency services • Government offices or other government facility, not otherwise listed 4 • Hospital • Library • Museum • Post Office • *Regional housing services, limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Development Services (DBHDS) and related supportive services • Supply pantry • Transit station • Broadcasting studio or station • Accessory uses, not otherwise listed in this table • Accessory dwelling • Electric vehicle charging stations • Home occupation, personal service • *Outdoor recreation facility lighting or sports stadium lighting • Solar energy system An asterisk "*" indicates a use permitted only by special exception. This list of proposed uses includes the full list of uses that are permitted simultaneously in both the INPUD District and the existing the Commercial- General District, except for uses related to utilities and wireless telecommunications facilities which were excluded. The INPUD adds uses for Regional Housing Services and Hospital, which would not otherwise be permitted in the Commercial-General District. Considerations: Compatibility with Surrounding Land Uses: The property is located along Valley View Rd NW, south of Hershberger Rd NW. The property can be entered using an exit off of Hershberger Rd NW, but all exiting traffic has to travel south toward Valley View Mall and leave on Valley View Blvd NW. The adjoining properties are primarily used as hotels. Zoning District Land Use North CG: Commercial General with AD: Hotels with airport beyond Airport Dev beyond South CG: Commercial General and CLS: Hotel, eating establishment with Commercial-Large Site large site retail beyond East CG: Commercial General and ROS: Medical clinic, vacant land* Recreation and Open Space West CG: Commercial General Hotel and 1-581 *Vacant land is owned by Roanoke Regional Airport Commission and to remain vacant for airport access. 5 The future land use plan from the City Plan 2040 and Williamson Road Neighborhood Plan designates this area for large-scale commercial use. The property is located within the Valley View Mall area, an important regional commercial center. The proposed rezoning to INPUD would limit the range of commercial development opportunities available on the site. The proposed PUD plan includes all uses permitted simultaneously in both the INPUD District and the CG (Commercial-General) District, except for those related to utilities and wireless telecommunications facilities. However, the overlapping list does not encompass the full scope of uses otherwise allowed in the existing CG or INPUD Districts. In general, commercial businesses follow the principle of agglomeration, where businesses cluster together to form shopping centers. Valley View Mall serves as the primary shopping center for the Roanoke Valley and the surrounding region. Recent economic trends, however, have highlighted the need for retail centers to diversify their offerings. The adopted neighborhood plan recognizes this, stating that Valley View "must be adaptive and diverse to ensure it has the ability to respond to changing markets over the long term. Future land use should consider a diversity of uses including residential and office uses." The proposed use of "Regional housing services, limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Development Services (DBHDS) and related supportive services" is similar in operation to a group living facility,which would otherwise be permitted by-right in the CG District. The treatment center would require staff to offer counseling, nursing, clinical care, and food services to patients. The key difference lies in the duration of patient stays and the type of treatment provided. Under the proposed use, patients would remain on site for less than 30 days to undergo withdrawal management and recovery support for substance use disorders. Applicability/Appropriateness of Proposed Zoning District: The purposes of the INPUD District are to encourage harmonious development of institutional uses and mixed-use campus developments, to provide flexibility for creative development, to minimize potential negative impacts of institutional uses on neighboring uses, and to recognize the special complexity and interrelationships of land uses and activities in these institutional complexes. The INPUD District is scattered across the City and is located within commercial, residential, and industrial areas. The district is intended to tailor institutional uses to their surrounding properties in order to minimize potential impacts. These impacts typically relate to building size and placement, utility demands such as sewer and water services, and traffic volume. In this case, the existing building is proposed to remain in its current location. If the site were to redevelop under the proposed INPUD, the building height 6 would be limited to 45 feet, and the building would be required to have the same footprint and location. No significant changes are anticipated for sewer or water service needs, and the traffic generated by the proposed use can be accommodated by the existing street network. Most of the site's traffic would be generated by staff and by patient check-in and check-out. According to the applicant, patient visitation is uncommon during ASAM Level 3.5 and Level 3.7 care. The facility intends to coordinate with a medical transit service to assist patients with transportation to and from the site. The facility would not be a secured or locked facility, and patients would have the ability to leave voluntarily following the proper discharge protocol. Availability of Other Property: There are no available INPUD properties within approximately 1 mile of the subject property. Consistency with Comprehensive Plan: City Plan 2040 and Williamson Road Neighborhood Plan guide this property for large-site commercial development. Policy/Action Plan Applicability to matter HC, Priority 3: Access to Health and Comprehensive City Plan 2040 supports the Support Services Plan', Healthy establishment of mental Policy 1 : Family health, mental health, Community health and substance use and substance abuse treatment Theme disorder clinics, and facilities should be considered as recognizes that they are essential community needs and needed in the City. The location decisions for such facilities proposed facility would help should be driven by factors such as to remove barriers to scale, geographic distribution, and treatment by expanding accessibility access to care locally. Action Items: However, it would be a large • Support development of facility, concentrated in one adequate inpatient and area, and the comprehensive outpatient medical and plan shows preference to rehabilitation facilities for small scale facilities substance abuse or mental distributed across the City. health disorders that are small in scale, accessible, and distributed across the City • Remove barriers to treatment, disease management, and support for those with substance abuse and mental health ' City Plan 2040, City of Roanoke, 2020 7 Policy/Action Plan Applicability to matter RE, Priority One: Promote Broad Comprehensive The Valley View Mall is an Diversity in the Economy Plan', Resilient important center of shopping Policy 2: Promote the region's assets Economy and retail services in the City and strengths to recruit new and of Roanoke, and it is critical development existing businesses in for this area to be preserved the City. for future retail, recreational, and cultural assets into the future. RE, Priority Two: Establish Stronger Comprehensive The Valley View Mall is a Economic Ties to Our Regional Plana, Resilient regional shopping center, Partners Economy and it is an important asset Policy 1 : Support a well-coordinated for the economic effort of various economic agencies - development of the City. The state, regional, and local - working City's Economic Development together to execute recruitment and team is concerned that the development programs proposed rezoning could hinder recruitment and development efforts around Valley View. RR, Priority Two: Plan and Think Comprehensive The proposed facility would Regionally Plano, bring much-needed Policy: Coordinate regional planning Responsible substance use disorder for land use, housing, transportation, Regionalism treatment to the region. economic development, public Theme However, the proposed services, and civic amenities location is located within a regional retail center focused on commerce and tourism. RE, Priority Three: Conversion of Comprehensive The proposed PUD plan Underperforming Commercial and Plans, Resilient would maintain the amount Industrial Areas Economy of land in the City that is Policy 5: In considering the balance of developed in the format of the various districts of the zoning large-site commercial zoning. map, the City should seek net The development plan shows reductions in the supply of general parking between the building commercial and large-site commercial and right-of-way, and the zoning, including planned unit building is of a low, development districts where the sprawling form. However, the specific development plan enables PUD plan does include a similar uses and forms of reduction of impervious development. surface onsite and improved pedestrian amenities. LBE, Priority Seven: Complete Streets, Comprehensive The proposed PUD plan Policy 2: Improve pedestrian systems shows the addition of 2 City Plan 2040, City of Roanoke, 2020 City Plan 2040, City of Roanoke, 2020 4 City Plan 2040, City of Roanoke, 2020 City Plan 2040, City of Roanoke, 2020 8 Policy/Action Plan Applicability to matter (sidewalks/crosswalks/etc.) Plan6, Livable sidewalk along Valley View Built Rd NW and a bus shelter to Environment correspond with the bus stop on site. Community Design, Institutional Williamson While the proposed use is not buildings: Institutional buildings such Road Area listed as ananchor as schools and churches will serve as Plan', pg. 44. institutional use, the anchors for commercial centers. Williamson Road Area Plan indicates the appropriateness of institutional uses in commercial areas. Valley View center must be adaptive Williamson The proposed facility and diverse to ensure it has the ability Road Area diversifies the land use to respond to changing markets over Plan8, pg. 47 within the Valley View mall the long term. Future land use should area, and it offers new consider a diversity of uses including - employment opportunities residential and office uses. within the commercial center. Comments on Application: Planning Commission Work Session: The Planning Commission discussed the proposed rezoning at their work session on September 5, 2025. The Commissioners discussed the operations of the facility with specific interest in the proposed uses in the PUD plan, outdoor space for patients at the facility, and pedestrian access. Staff members from the City of Roanoke Economic Development team also attended the work session and were invited by the Commission to share their concerns on the impact of the facility to the regional shopping center. A primary concern noted by both the Planning Commission and Economic Development staff was for the full scope of "regional housing services" to be permitted on site through the zoning action. The applicant submitted Amended Application No. 1 restricting the uses with regional housing services to be "regional housing service, limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Developmental Services (DBHDS) and related supportive services." Additionally, the Amended Application No. 1 requires outdoor space per the PUD plan and restricts the permitted uses to those that would be permitted simultaneously in both the INPUD and CG zoning districts, except for uses related to utilities and wireless telecommunications facilities which were excluded. e City Plan 2040, City of Roanoke. 2020 ' Williamson Road Area Plan, City of Roanoke, 2004 8 Williamson Road Area Plan, City of Roanoke, 2004 9 Interdepartmental Comments: General comments were provided from the Fire department, Transportation department, and the Planning Building and Development department related to: fire code standards, building and zoning subdivision requirements, the permitting process, and right-of-way improvements. The Planning comments also highlighted questions about the length of stay on site and allowed height within the PUD. The Economic Development Department and Real Estate Office provided comment on the application expressing concern for substance use disorder treatment services being offered at this location, specifically referencing concerns on the valuation of adjoining properties, and the loss of commercial space in the retail center. Amended Application No. 1 addressed the comments from Planning staff with the updated application and development plan. The applicant stated that they sent a letter to adjoining property owners describing the proposed use. It is currently unknown whether any concerns or comments have been shared with the applicant regarding potential impacts to property values or operations. Public Hearing: The public hearing was opened on October 14, 2025, and no members of the public spoke. At the request of the applicant, the application was continued and the hearing was held open until November 10, 2025. At the November 10, 2025, the applicant presented on the proposed rezoning and provided a detailed description of the facility operations. The Commissioners asked multiple questions of the applicant regarding operations of a clinic at this location and how similar facilities operate regarding visitation, emergencies, and treatment success rate. Following a short presentation by staff, the Commissioner Settle, serving as Chair Pro Tem, opened the public hearing. Two members of the public spoke at the hearing. The first represented the Roanoke Regional Chamber. He expressed general support of the rehabilitation service expansion in the region, but concern about the proposed location in a regional retail center. The second speaker represented the property owners of the adjacent hotels, and he expressed concern about the compatibility of uses, interpretation of the zoning ordinance, and safety of hotels guests with the proposed facility. The Commissioners discussed the application and echoed concerns about the economic development impacts as it relates to the Comprehensive Plan, specifically regarding protecting cultural and recreational assets, promoting tourism, and attracting new business to the regional retail center. 10 Public Comments:Three written public comments were received in advance of the public hearing. The comments all expressed opposition of an in-patient substance abuse clinic. operating at this location. The primary concerns related to the compatibility of uses between the proposed facility and commercial area and:the safety of the guests at adjoining .hotels. Additional concerns related to the use determination of Regional Housing Services and the interpretation of the Institutional zoning. Conclusions and Recommendations: The principal consideration is whether the proposed rezoning is consistent with City Plan 2040, Williamson Road Area Neighborhood Plan, and Zoning ;Ordinance. The Commission finds that the proposed rezoning to INPUD, Institutional Planned Unit Development, is not consistent with the economic development and land use-principles of the adopted plans;The Planning Commission does not recommend approval of the proposed zoning amendment: c5' Jamles Settle Planning Commission, ChairPro Tern" Enclosure: Attachment A, Zoning District Map • Distribution: -. Ms. Valmarie Turner, City Manager Angela O'Brien, Assistant City Manager Jillian Papa, Director of Planning Building and Development R.:Wayne Leftwich,Jr., Planning. Manager Katharine Gray, Planning Commission Agent Timothy:Spencer, City Attorney Laura Carini, Deputy City Attorney Justin Hayek, MAR Roanoke, LLC Ben Crew, Balzer and Associates, Inc. . Attachment A. ZONING DISTRICT.MA ' AD Airport Addresses:.5060 Valley View Blvd NW Dev 1 Tax Nos: 2490111 I' Legend ® Area to be:Rezoned '' Streets ._s_ ✓" f C r.': Zoning —�._., AD:Airport Dev �,•""' MICG: Commercial-General �;; � / 1, EllCLS: Commercial-Large Site / 7 •CN: Commercial-Neighborhood I "-- f` ®.D: Downtown s ,,, - r� = ln_:is t,*atl MI I-1: Light Industrial s ! _',1::`�'' ' "r`' 4�4 _ I-2: Heavy Industrial f ME IN: Institutional r . �"` INPUD: Institutional Planned Unit Dev V. : ' `� (:'..;.,, ,c,..� rr;:I is ® IPUD: Industrial Planned Unit Dev ® MX: Mixed Use -I - 1 i, ll MXPUD: Mixed Use Planned Unit Dev i -, :_ LL, R-12: Residential _ R ® R-3: Residential _ ® R-5:'Residential .I r� R 7: Residential '`�,, ` N RA:Agricultural .� •w. ,..„. / 1' ®"RM-1: Residential I i q RM-2: Residential ® RMF: Residential ! 11111 ROS: Recreation and' Open Space • �� IM UF: Urban Flex 4 !' UCi Urban Center �'js` 4 ®: ;R-7: Res I. t Outside of City Limits Single Farm i 0 100 200 400 Feet . 1 1 1 1" 1 1 1 1 1 s :. - r J.. . I : \; . \ . `- Department of Planning,Building and Development Room 170,Noel C.Taylor Municipal Building 215 Church Avenue,S.W. Roanoke,Virginia 24011 Click Here to Print Phone: (540)853-1730 Filing Date: 9/10/2025 Submittal Number: Amended Application No.1 ❑ Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions ❑ Rezoning,Conditional LI Amendment of Planned Unit Development Plan ❑x Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 5060 Valley View Boulevard NW Roanoke,VA 24012 Official Tax No(s).: 2490111 Existing ❑x Without Conditions Ordinance n/a Zoning: CG,Commercial-General ❑ With Conditions No(s).(If ❑ Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Regional Housing Services Zoning: INPUD,Institutional Planned Unit Developme ❑ With Conditions Land Use: ❑x Planned Unit Development Name: MAR Roanoke,LLC c/o Justin Hayek Phone Number: +1 (305)794-2846 Addres 1172 South Dixie Highway Suite 369 Coral Gables,FL 33146 Property Omen S°goature: 1:al IJ� aid osba, Name: Same As Above Phone Number: Address: E-mail: Apftanrs Signature 1 .2ax 1 ! PCa7itc: 1 cl t( t r_1i1 _' 3 Name: Bal2erand Associates,'inc. do Ben Crew •' '-'• Phohe Number: +1 (540)772-9580 Address: 1208 Corporate Circle Roanoke,VA 24018 Authorized Agent's Signature: *i-PAg ZonknIq Amend F Fen#VV-: �a':s � �r Ica" ion ,' el di]odelfibm ✓ Completed application form and checklist. IX; Written narrative explaining the reason for the request. Ix Metes and bounds description, if applicable. Ix: Filing fee. . [OP tliMaifqj o ° CAW/fa)ati"° 1b4 Mae Yr a E a_b 1111,1;, o]� ��yy��,, ❑Concept+��cep� plan meeting the Application Requirements of itemm�,'�2,(c)' in Zoning Amendment Procedures. Farg 11114W141J1 r tui rq 1� r0 0 0IM]NatC L�l 'abroad 7 Written proffers. See the City's Guide to Proffered Conditions. i Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as 'development plan'if proffered. l or 1 Ihtw"o�n - opallg , - HAN mg kgi sloi t. _e Ei Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance.' I =C 11u o n a 07 M 1 ,RIU tl(o i g Ramg ryg aAo rr. -ors' �y�{ram GComprehens�iveejsignage,plan �meeting the requirements off See(cttiionn 3(66.2-33336(d)(22))of the City's Zoning Ordinance. Far I i If 1 ° T,L"A! o ru l)a °°1A'0' 0 l4lIAJ k k' e' i j Ill l�g elk)L�l Z^7�IL1II1l 4J�la Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures, if applicable. El Written proffers to be amended. See the City's Guide to Proffered Conditions. fi Copy of previously adopted Ordinance. Ftfr @ , r. ]@NE k :cX" °.nni i+1 2 a tib9 i o o ltn J a�7Coafl'n�1likaJo f Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. IT Copy of previouslyy adopted Ordinance: y �y_ ���- p�( (�, y � ° �"c) �1.1.:�.r�i °� N:.Uir:Aag1:"i.rroal,qF- 0 0 ids%IM1_.k�Jl.G'gP.. )�J,�J r i^��.fo Ci Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. • Copy of previously adopted Ordinance. NY I robe jig gkra-02@ f giOit bG ` r l f6 f!liQ• irn' fi l'r ramagi alao lk iliEUt [j A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. Iron o orgy=l1 ROM7aFffk, fwC3an* 3 al!onn"`t-oft� e©Ilo( .o ,o, %Rica d§ci clowat r Cover sheet. El Traffic impact:analysis. Fr Concept plan. Proffered conditions,if applicable. ▪ Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.gov/planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. • MAR ROANOKE LLC 50.60 Valley View Blvd NW, Roanoke,VA 24012 Introduction: MAR Roanoke, LLC., (Owner/Applicant)is requesting a zoning amendment to one (1) tax parcel currently zoned Commercial General District(CG)to Institutional Planned Unit District(INPUD)for the proposed use of Regional Housing Services as outlined in the zoning verification letter.provided by the City of Roanoke dated July 29,2025. . Existing Tax Parcel and Zoning Summary: - Tax Parcel:2490111 . • • Existing Zoning:Commercial General District(CG) - Proposed.Zoning: Institutional Planned Unit Development(INPUD) =The existing parcel is currently developed and has been the location of many former commercial uses;however it is currently vacant.The property owner is requesting to first rezone to INPUD as part of an initial Toning process and then will request a special exception permit through the Board of Zoning Appeals(BZA)aspart of step two of the process for the proposed use. Property Background . Mar Roanoke LLC was formed in 2019 to hold the real estate investment at 5060 Valley View Blvd NW while it was occupied by Virginia Premier Health Plan.After Virginia Premier was acquired by Sentara,Sentara nonrenewed the lease at the end of 2023. Hoping to provide public service to the community,the property was temporarily leased to New Horizons Healthcare to be used as a location to provide affordable, comprehensive,and high- quality care for the uninsured and underserved through August 2024. After New Horizons vacated the building,there has been limited interest from potential tenants. Under the leadership of Joaquin Luaces and Justin Hayek,the organization benefits from 40 years of collective real estate expertise.The founders'commitment to this project is profoundly personal,as both have been directly affected by the substance abuse crisis.This unique combination of professional skill and personal conviction guided the selection of this property as an ideal setting for a client-focused treatment center. • Vision • To establish a state-of-the-art, 80-bed residential drug rehabilitation center in Roanoke,Virginia, providing ASAM Level 3.5(clinically managed high-intensity residential)and Level 3.7(medically - monitored intensive inpatient)care.This center will be professionally managed and serve as a regional leader in evidence-based treatment, helping individuals break free from,substance use :disorders, restore family stability, and rejoin the workforce-while strengthening the economic and • social fabric of the Roanoke Valley. Why It's Necessary • High Overdose Rates:Southwest Virginia has among the state s highest per-capita rates of opioid"overdoses and hospitalizations. • Demand Current treatment capacity in the region cannot meet demand,thereby requiring.. many residents to travel several hours for care-or remain untreated. . • Continuum of Care:The center will address critical service gaps by offering both medical stabilization (Level 3.7) and intensive residential rehabilitation(Level 3.5)in a single coordinated facility,serving as a direct bridge from ERs,jails,and outreach programs into sustained,evidence-based treatment. Levels of:Care • While no two clients':recovery journey is the same,a,typical experience may first include admission:. to ASAM Level 3.7 care with 24/.7 nursing staff monitoring with physician oversight, a thorough evaluation and assessment conducted by a multidisciplinary team to create an individualized treatment plan,medical stabilization and clinical supervision of withdrawal symptoms,followed by: counseling.The clinical staff will monitor vital signs, nutrition, hydration,.and medication administration.The focus and goal is to ensure safe withdrawal,symptom reduction, and preparation for the next level of care.:There is no set timeline for any level of care,as the process is _ highly individualized. However,a rough timeline:for ASAM 3.7 level care is usually 3 to 7 days. Following 3.7 level of care,or potentially upon direct admission,clients in the ASAM 3.5 level residential program will have 24-hour structure and support to-address ongoing substance use and co-occurring issues,including:therapeutic interventions focusing on emotional, cognitive;and behavioral stabilization, a structured daily schedule,case management to-support reintegration (e.g.; housing,employment, and legal support),emphasis on 12-step recovery models,family involvement,integration, and education into the recovery process, and opportunities for spiritual, cultural recreational or life skills engagement depending on the client's-specific needs.The focus and goal of ASAM 3.5level care is to develop and use new coping skills and preparation for reintegration into the community with a lower level of support.Again,each patient's stay is highly " . individualized'and will depend on patient progress, but 3.5 level care is,on average, about"22 days. ASAM Level 3.7— Medically Monitored Intensive Inpatient Services • What it is:24-hour residential care with medical monitoring for individuals with acute biomedical, emotional, or behavioral issues. • Staffing:24-hour nursing,daily physician oversight,and intensive clinical services. • Focus: Managing withdrawal symptoms, monitoring physical health,and addressing complex co-occurring conditions while beginning recovery programming. • Client profile: Individuals at high risk of medical complications or with unstable physical/mental health who require intensive monitoring before stepping down to a lower level of care(like 3.5). ASAM Level 3.5 —Clinically Managed High-Intensity Residential Services • What it is:24-hour structured residential treatment for individuals with significant functional impairment from substance use disorders. • Staffing: Primarily clinical staff(counselors, case managers, peer support),with nursing available and physician services as needed. • Focus:Stabilizing behavior, building recovery skills, addressing co-occurring mental health needs,and preparing for reintegration into the community. • Client profile: Individuals who cannot maintain recovery in a less structured setting but do not require 24-hour medical monitoring. Level 3.7—Medically Monitored Level 3.5—Clinically Managed High- Intensive Inpatient Intensity Residential Setting 24-hour residential environment 24-hour structured residential dIRN medical monitoring environment Staffing 24/7 nursing;daily physician Clinical staff with nursing access; oversight physician as needed Focus Nenfigg withdrawal, monitor Behavior stabilization,recovery& ►c kaddilD stabilize complex co-occurring needs conditions Client Profile ' High risk of medical complications; Cannot maintain recovery without unstable health structure;no acute medical needs Typical Next p down f aa Of Transition outpatient Cif recovery Step outpatient ® housing • • Target Community • • Adults with substance use disorders, including opioid,alcohol,stimulant,and polysubstance dependence: • Individuals referred from hospitals,the criminal justice system (drug courts;pretrial diversion, reentry programs),and community health providers. • • Residents from Roanoke and surrounding counties who require medically monitored • withdrawal support or high-intensity rehabilitation close to home. • • Economic &Workforce Impact • Direct Jobs: Physicians, nurses, licensed clinicians, peer recovery specialists,case managers, administrative staff,and support personnel. • • • Indirect Economic Boost: Local purchasing of goods and services, increased utilization of local vendors, and revitalization of nearby commercial areas.• • Redevelopment:We estimate that the redevelopment of the property into the flagship rehabilitation facility will cost an initial$2-3 million dollars,employing local professionals (architects,engineers,etc.), contractors, and tradesmen. - • Workforce Re-entry:Many clients will complete treatment ready to work,supported by • job-placement partnerships with local employers. • Public Savings:Reductions in repeat emergency room visits,jail stays, and court costs. - • According to the US Surgeori General, implementation of evidence-based interventions (EBIs)can have.a benefit of more than$58 for every dollar spent;and studies show that every dollar spent on substance use disorder treatment saves$4 in health care-costs and $7 in criminal justice costs. In Virginia in particular,evaluations show treatment-oriented • approaches reduce recidivism and save on average$19,234 per participant vs. "business- as-usual"criminal processing. Future Land Use: • City Plan 2040 Future Land Use map identifies this area as'Commercial—Large scale.which supports the continued use.of the building as a commercial use.-This project also utilizes an existing building, parking, utilities, and various infrastructure for the-proposed use. This - project exemplifies the commercial intent of this land use which provides efficient .. development, pedestrian and vehicular connectivity within a commercial node to support not only the surrounding City.of Roanoke, but the region as well. Regionalism is such an - • - important_partof_the overall health of the Roanoke Valley where this project supports these efforts. Neighborhood .Planning: • • • .The site is located within the Roundhill.section of the Williamson Road neighborhood planning district which has a variety of uses/sub-development areas within this planning - area of residential,commercial,and industrial. The area of the project is heavy commercial being a part of the Valley View commercial node.This project utilizes existing improvements and continues to concentrate commercial development within the areas that it already exists today. This project exemplifies many of the qualities and attributes expressed within the neighborhood plan for future projects.' City of Roanoke Development Regulations: • • This project will be developed in accordance with all applicable regulations including, but not limited to,the-Roanoke City Zoning Ordinance. Summary Mar Roanoke, LLC proposes transforming its property at 5060 Valley View Blvd'NW into an 80-bed residential drug rehabilitation center offering ASAM Level 3.5 and 3.7'care.This state-of-the-art facility will address Southwest Virginia's-urgent need for accessible,evidence-based treatment for . substance use disorders, serving individuals referred from hospitals,the justice system,and community health providers. The-centerwill create local jobs,generate local purchasing,.and produce significant public savings, through reduced emergency room visits,incarceration, and recidivism, Redevelopment costs s.of - $2-3 million will engage local architects, contractors,-and tradespeople. With Southwest Virginia facing some of the state's highest overdose rates,this project will be a cornerstone in bridging the gap from crisis to recovery by helping residents regain their health,. rebuild their lives, and rejoin the workforce while strengthening Roanoke's economic and social , fabric. SITE Az ZONING SUMMARY. pET - ' SITE ADDRESS. 5060 VALET YEW BLVD nW COY OF ROANOKE VA 24012 ...._` N•SCQT __ -__ OWNER: MAR ROANOKE LLC 30 0 30 60 90 T�HF/S OWNER ADDRESS: 1172 SOLIDI PIXIE HWY 1369 - �'t- w* "'HBFR�+Ei4 CORAL GABLES,FL 331.6 I _ SD• frA N Po TAx uAP NUMBER 2A9011, DATA SOURCE:LOCAL GDVE GS.FEMq fWS.USDA.USGS.VDEM.VDOT �- - 1 -- fq-P TOASTING LOT SIZE' S2.0252 CONCEPT PLAN NOTE:THIS PUN S FOR CONCEPTUAL PLANNING PURPOSESt �1 J i. AND HAS BEEN PgEPAREO US NG COMP LED NFORMAT ON.A CURRENT EtD I ! EXISTING ROVING: CG.COMMERCIAL GENERAL DISTRICT SURVEY HA/NOT BEEN PERFORMED i0 VERIFY NL EXISTING CONDITIONS 1 f '1 _ %�'= 3p990C1AT69 ON-ERE. \t Oqq PROPOSED 2ONNG: NPUO NSTINTONAL PLANNED UNIT DEVELOeuENT DISTRICT J' I l )p+ 00 ompany PROPOSED USE: RfC ONA HO SNC.SGgVF S AERIAL IMAGERY SOURCED FROM GOOGLE EARTH IMAGE,DATED MARCH 20 \ 1 Wdq,.V�Wa F LISTED TO RESDENTAL \ • T1 { , SUBSTANCE USE DSORDER TREAiufNi CENTER LCFNSE0 6T ' t ew.z.t THE VIRGIN.DEPARTMENT OF BEHAVIOR.HEALTH AND l\ I , y ( G ew M DEVELOPMENTAL SERVICES(DBMS)AND RELATED I ti r 4�,R�l�{• .elr.e,.eedp.wm SUPPORTIVE SERVICES.. 1. II AUIMI�Vn2CAB• INSTITUTIONAL PLANNED UNIT DEVELOPMENT DNPUD) - try - "'I '1�I. \^, �'�` DISTRICT DEVELOPMENT REGULATIONS: yy� ?s (( �I, �, _-: pFRMITTFO I SFR• i i, A • C 7� E 1 SWEwNcs� _ YCi I .+!C • - _""- � , SHORT-TERM RENTAL - 11 q GROUP AND BREAKFAST 1.L"=T i l I —w.,"�"a CROUP LMNG j•A I Z HOTEL OR MOTEL I• 1• O BUSINESS SERVICE ESTABLISHMENI,NOT OTHERWISE LISTED t t1 � LL FINaYCIA-INSTITUTION A, 4 %E �� • n 1 II E+ - N/F + I L U LABORATORY DENTAL.MEDICAL,OR OPTICAL -.-� .1 - -.MIA LAY PNEfYNEIY -.-- .- -}.., 1 F 11 `,L . •• " -�- '�'� [C ,. »P A.. LABORATORY,IEsiNGANU RESEARCH --+tf_; .I.Y✓PfdM »---".-...r: i! II . -- fu/.Tf9011v RI R MED CAL CUNC -- 1 a I ZOHAG� C N OFE CE.GENERAL OR PROFESS ON4 I • •OUTPATIENT MENIAL HEALTH AND SUBSTANCE ABUSE CLINIC 1iL !�M I 1 LIVE WORK uNi 4 ..... , "-_ 1 " ) y�1 _O MIXED-USE au LDrvc ' ;I µ 1J .r'y _ d u sr000/uIr MGDA vftaoucnoN FAc utt i+ I. - - -- 1 J BAKERY,CONFECTIONARY,OR s.M Wi FOOD PRODUCnON RETAIL •)} \ W BUILDING SUPPLIES AND 1AAlERMLS RETAIL ._• I ,. 1 111 . to 2• qq A,. x CONTRACTOR OR TRADESMAN'S SHOP,GENERAL OR SPECIAL TRADE IfiS - \I' } , * F II F- WORNSHOpERVILE ESTABLISHMENT.NOT OTHERWISE LISTED r - Z CLMB,LODGE.CIVIC.OR SOC L ORGANIZATION i C y'^T _ �`IF1\ 1 a"-i � 4 ..✓• a .il •yy}- Y-e•},w�{✓e•'wu.. ,H `�\y 4'w&1'+ t _ ! EATINGNttABLNHE ENT Mi •_,l (rL \ /.. "'"F,4 v eil }V'S IliY�f�.f{ 1' O Ild 01 f"S I :- EATING AND DRINKING ESTABLISHMENT,NOT ABUTTING A RES OENi AL DISTRICT . tt I (* ° M^ S EATING AND DRWKUG CSTABUSHMCNT.ABUTTING A RES DENML OISTRICL y 1' j I f II \ kP H I"• EATING AND ESI 6TAENT,ABUT,NC A BUTTINNIML OIDENT 1 + ! - \ y�¢y�`Y ENTERTANMENT STA9LSHMENT,NOT RRUTT NG A RESDENTIFL DISTRICT .r ! _I ( f \ F> n✓ ° + DPI 'g�yk 4' t r� HOUR ELNGANO FITCS/CENTER 'I _ "'I \" YI� 9 01 wa.'NI. MEo,;'•R HALL -"A K 0 µLAYGROUND I� \` 1-r�MXr ,'#"T� i ' 3,,., 1, I L / '!'. PARK of WORSHIP .I ! .A , • , t QQ \�. i k ! E�,THEATER.MOVIE OR ry F OD OPPERa,ONMING ARTSt ) I \ ylN •" { (yw� �,• •A X E CANON,OUTDOOR f �1ARTIST SNDO0 • / ii II 1 \ � � T` IIND11O 0DyNDCRY lw ��. couMUnm GARDEN Ail 1 1 7�L ;i Av .�" amass • •'$ _ DAY CARE CENTER,ADULT - �_' U' ^�°'w""S ". N. J , rtla� ;IA1$' '); DAY CARE CENTER.CHILDAT T .r.j i MJ PP l DAY CARE HOME CHm Y rl L! I ,1 Q 2A..,,*"1''} Lei L. '- f l EDUCATIONAL FACLmEs COLLEGE/SCHOOL OR NON NDUsiRV1 iRADC SCHOOL P" it I '1 s} ^" rv"kA �j1'" EDUCATONPL FACILITIES.COLLEGE/UNIVERSITY r I 1 1 I L. • St+ - + EDUCATIONAL FACLDEs ELEMENTARY/MIDDLE/SECONDARY ) / L Y S } i 1 EDUCATIONAL FACLRIES SCHOOL FOR - 1 A 'I Y IL L " FIRE.POL CE OR EUERGENCTM SERNCESHf�� L I 1'I( I GOVERNMENT OFFlCES OR ER GOVERNMENT FAC Utt,n0i OMERw SF LISTED ..I • HOSP inl t r,T O 1 l*f pg 6 1 I I NDO ' LIBRARY I{/ /r' �+. ..... 1 I A' 1 a 5 t �°rLe Anortrrut \-s' 1 I (SN I 1 mW Rouen- L POST ONPLCHOUSING SERMCES LIMITED i0 RESIDENINL SUBSTANCE USE 0S NIEROEH • 1 � E C ' 1 \ I k/( y?� • ,„ Yf T * I Li l/T90IP r.'l, • 0 0 01010 0 0T OFT BEHAV ORALDHUL H ALTOG �• f'I 1CW,AG C I' I Hg' E " • ®,y "• vI". ZIW DEVCLOPMENTAL SGM[ES(OBHOS)ANO P.A.. .. I I D SUPPORTIVE SERVICE/. 1 E ! i' { f U TRANSIT PANTRY fI 1f d. II, '} LLL s!•. e G 6 S5 E I q{ ..r J BROADCASTING STUD°OR STATION � •. I:.. - ; I .'*.. ION ACCESSORY USES.NOT OTHERW SE US1ED IN THIS TABLE .1 - -- { f +i I { ACCESSORY DWELLING A 7 4 I ., I •(, W J ELECTRIC VEHCLE CHARGING STATIONS " 6' f. ,I. y - I'- 1' 3 , /?1 HOME OCCUPATION,PERSONAL SERVICE 11 ,"I -8. t 1 '/ .T E• f j � } i •OUTDOOR RECREATION ON FACILITY ERVICE OR SPORTS STAR DA LIGHTING j , +� ®i• '1r` -'^'°' +E Ii �, � �' IEXCEPTION VVVYYYY Y.� ,yryojD MENS OVAL RFCU A[ONL I \ t 1 . . 55 I� .1 k ! •t LOT AREA PER DWELLING UNIT N/A �+ pAnw MINIM. PPP ' � •'r i ..i' - a `sT tW L EXTENSIONII � W MINIMUM LOT FRONTAGE'NONE p1� t EII• Q. Q ?y t .. " I s lii K SETBA FRONT YARD SETBACK:D' A 'A {{{ 1 1 $ {Y ITN Ef IF ® "T D)6 BTC SIDE YARD SETBACK:0' 1... {d O6 { �S✓{1 P 405 g� r� - LDS REAR TARP SETBACK:0' - - -._ - F 'gar' 1 • +� } i >V/I . ACCESSORY STRUCTURE SETBACK FROM REAR AND LIRE LOT LINES:D' , i- -7.7 n- I\,J L" 12,1L�,,' ^' — '^.* 2, E ms'..,. A �� __ 61 _ ! __ EON (-� i B s. VV df ...NUM BUILDING HEIGHT:eS' - ..._we. - - s To BE DEOEO NS t•Bo Nq' •� AREA LI USABLE OPEN SPACE:NONE Y. .• 1 SIDEWALK. REMaon MINIMUM PARKING REQUIREMENT.DOES NOT APPLY ` " - ' " " •' - ` MAXIMUM IMPEfl loos SURFACE:Boz -'I IFlLLEY l/EW BLlO'NW _ • 9 r MINIMUM TREE CANOPY:10% "' „w 1. IF THE STE EXCEEDS COS WV(MUM IMPERVIOUS AREA.EXISTING PARKING .. WLL ID REUOVED TO ENSURE COMPLIANCE WITH THS REGUUION. --r(- •- r - , �_.Fr 1" - - 2. EXISTING UTILITIES TO REMAIN N PLACE FOR PROPOSED USE.IF ) -"` _ - --' INAOEOUATE,NEW Ui UIT CONNECTIONS WILL BE PROVIDED TO THE .v T' / _ E%STING BULDES L A ;_ i ,-t ) 1. r I x i- V H 1 11 1 t �7-1MMOM ', \ EYE lLC L•. TDY,A:.4• D ,., EX-A Jr ,�_ IT � m�G,� Ro„FIITN WPS Job#R0068762.00 p A .411 Dated.08-13-2025 - Oil .' . R js j rJFR METES AND BOUNDS.DESCRIPTION OF AREA TO BE REZONED. &ASSOCIATES BEING ALL OF ROANOKE CITY TAX ID 2490111, •- PLANNERS/ARCHITECTS PER PLAT RECORDED IN MAB BOOK 1, PAGE"1284 IN THE CLERK'S OFFICE OF THE CIRCUIT COURT ENGINEERS/SURVEYORS a Westwood Company OF THE CITY OF ROANOKE,VIRGINIA 1208 Corporate Circle Roanoke,VA24018 BEGINNING AT A POINT ON THE WEST LINE OF VALLEY VIEW BOULEVARD'NW, BEING THE 540.772.9580 • • COMMON CORNER BETWEEN TAX:ID 2490111 AND 2490112; www.balzer.cc - Roanoke THENCE ALONG AND FOLLOWING THE WEST LINE OF VALLEY VIEW BOULEVARD NW S02°30'00"W Richmond 258.60 FEET TO A POINT; . New River Valley Shenandoah Valley. THENCE DEPARTING THE WEST LINE OF VALLEY VIEW BOULEVARD NW,ALONG THE COMMON LINE OF TAX ID 2490111 AND 2490119,THE FOLLOWING COURSES AND DISTANCES: • ALONG A CURVE TO THE RIGHT, HAVING A RADIUS OF 25.00 FEET,A LENGTH OF 39.58 FEET,AND A CHORD BEARING AND DISTANCE OF 547°51'13"W 35.57 FEET TO A POINT; -.THENCE N86°47'31"W254.96 FEET TO A POINT; . • THENCE N42°08'47"W 35.22 FEET TO A POINT; . THENCE NO2°30'00"E 285.89 FEET TO A POINT; BEING A COMMON CORNER OF TAX ID 2490111 AND 2490119,ALSO BEING A POINT ON THE COMMON LINE WITH TAX ID 2490112; THENCE ALONG-THE COMMON LINE OF TAX ID 2490111.AND 2490112,S81°47'20"E 306.52 FEET TO A POINT ON THE WEST LINE OF VALLEY VIEW BOULEVARD NW, BEING THE POINT OF BEGINNING. TOTAL AREA TO BE REZONED: 2.0713 ACRES(90,223.7 SQ. FT.), MORE OR LESS. • 6) . Cl)•• o . 3 o ' 0 E . •- 0)c . c . . • o . . .N L. • AIVOZ .4401111114 ROANOKE The City of Roanoke, VA Parcel Id: -2490111 Property Address: � . AIL ..,o[L ..,., o 5060 VALLEY VIEW BLVD NW `- `t` Ili ' ,■■'�, lli: ROANOKE, VA ---- SUMMARY: Mailing Address: - Zoning: CG 1172 SOUTH DIXIE HWY#369 Property Acreage: 2.0752 CORAL GABLES, FL 33146 Property Sq. Footage: 90401 Neighborhood: 652-Valley View - - . Property Frontage: 258 Property Class: 400- Property Depth: 254.00 Commercial/Industrial Legal Description: LOT 7A-12(2.0713) BARRENS FLOOD ZONE INFORMATION: Special Flood Hazard Area: . Firm Panel: 51161 C0161 G " Floodway: OWNERSHIP HISTORY: }Sale Date Sale Amount Grantee Grantor Document Number 2019-09-181 $5,250,000.00.1 MAR ROANOKE LLC FIFTY SIXTY VALLEY-j 190009169 4 . . VIEW LLC 1 2003-09-011 $9.00FIFTY SIXTY VALLEY PLANTATION & 1030017773 1 , }VIEW LLC KANTER (Inactive) 1 1994-03-08 $450,000.00I PLANTATION & 1 MARRIOTT i 1 !KANTER (Inactive) {CORPORATION (Inactive) f. 1986-10-211 $810,000.001MARRIOTT HERSCH ASSOCIATES ! 1CORPORATION (Inactive) [(Inactive)_ �- }N/A $0.00 HERSCH } i � ASSOCIATES t' i 1 (Inactive) _. _ AcccccnMAITC• 1 of 4• 2490111 8/11/2025 10:48:06 AM ASSESSMENTS: Valuation Date Land Value Improvement Value Total Value 2025-01-01 $2,229,500.001 $1,805,100.00! $4,034,600.00 2024-06-18 $2,229,500.00 $1,805,100.00 $4,034,600.00 2024-03-15 $2,229,500.00 $1,805,100.00 $4,034,600.00 2024-01-01 $2,229,500.00 $1,805,100.00 $4,034,600.00 2023-01-01 $2,026,800.00 $1,805,100.00 $3,831,900.00 RESIDENTIAL DWELLING DETAIL: Primary Photo: Primary Sketch: a. ;l 1ili :i " Y - / - --' \,i' an P2inere Heats ...Q4 k ll" Lj).�' „ss s 44 7D14 x- ' r'3fM.5y ^a� r .""""' 15 Slab .. =----•asp-- ^*' (2084 43 3I4 . 50$. a _,0_: IMPROVEMENTS: IMPROVEMENT 1 , 1 Story Structure: Roof: Year Built: 1994 Roof Style: 1 Number of Stories: 1 Roof Cover: Construction Exterior: Plumbing: . Foundation: 2 Fixture: Structure: Fire Resistant 3 Fixture: Size S/F: 20184 4 Fixture: Lower Split 5 Fixture: Level/Foyer: 2 of 4 8/11/2025 10:48:06 AM Lower Finished: Heating/Air: Total Bedrooms: Heating Type: 0 sf Total Rooms: 0 Central Air: N Attic: Fireplaces: NO Attic S/F: None Porches: Attic Fin S/F: Enclosed Porch: Basement: Open Porch: 116 Basement S/F: Wood Deck: Basement Fin S/F: Other Improvements Garage Attached Garage: Detached Garage: Attached Carport: Basement Garage: 3 of 4 8/11/2025 10:48:06 AM PROPERTY MAP: . - . ,. �; , -ti + -- I 1 PIk 1,� ", 3 T A{- - , - a «, -r ' 1 . tr . 0 H t T ,, ,df G,w11 $y t s • • _ yy + a � ie• •. - i I -T--.:, L ti , i • .. :�b t -: , a , •* T - .. is # 1 _ _� iI i �+ �'. ;., . +- '� t .. - «- , :PAIN,. g I -�z,�_ 1 ( I•` �I II p � 1 , f T ti IY ' �: YI [j um •' � v' .,. k m ; it .. ,T gym: - F GU --'...a <2 t 'i 2«. ,e( . S � s ' `. . t. .t, r .ice s.` , ,t rr"`'24 �� j , ,,,t. , _..,, 3, MAL.: 1 . -, --, .- ,,,,.-t ,--. -- -- - „ ---- ". 1 - c r - , It, I , "{ ` �� RI' ``Ea, t -' ror�a. 1rc l t$ I i1 I ,.. lit . rrii 1, te „„ , i &$ �_ 1 I "w�T ' a,}- 9i rr - t'i .w . #' re .: _ ' ' .1, ' 1: 'e +„ i s ,i t— , w- r . , 1 i tt. 4 of 4 8/11/2025 10:48:06 AM PLANNING BUILDING AND DEVELOPMENT Noel C.Taylor Municipal Building 411110. �' 215 Church Avenue,SW,Room 166 Roanoke,Virginia 24011 . . 540.853.1730 planninq(a.roanokeva.gov - ROANOKE July 29, 2025 Mar Roanoke LLC - 1 172 S Dixie Highway Num. 269 Coral.Gables, FL 33146 justin@fcregroup.com joaquin@fcregroup.com Re: Zoning verification of property identified as 5060 Valley View Blvd. NW, further identified as Tax Map Number 2490111 in the City of Roanoke, Virginia, hereinafter referred to as the "subject properties". • To whom it may concern: ' This zoning verification is hereby provided_in response to a request regarding the zoning and use of the subject property. This information is based on the contents of Chapter 36.2, Zoning of the Code of the City of Roanoke (1979), as amended (zoning•ordinance), and the Official Zoning Map, City of Roanoke, Virginia, (December 5, 2005), as amended, as of the date of this letter. (1)The subject property is currently located within the CG: Commercial General zoning district. An excerpt from the Official Zoning Map showing the subject properties is enclosed as Attachment A. (2) Based off of the proposed program description received for a level 3.5 and 3.7 treatment facility (appended as Attachment-B), I am hereby . classifying the proposed use of the subject property as "regional housing services." ' Regional housing services is defined as, "an operation providing temporary occupancy, and which may provide mental health counseling, employment services, permanent housing assistance, and other supportive services. The-temporary housing capacity of a regional - housing services operation is not limited." (3) Regional housing services is only permitted in the INPUD - Institutional . Planned Unit Development district through a Special Exception. • ZVL25-0027 5060 VALLEY VIEW BLDV. NW ' (4) In order to lawfully establish the regional housing services use on the subject property, the subject property will need to be rezoned to INPUD, and then a"Special Exception will need to be granted by the Board of Zoning Appeals. (5)The Zoning Ordinance and the Official Zoning Map are amended from time to time and as a result permitted uses and development standards may change. This letter may be relied upon by the addressee listed above, and by any assignee or successor in the interest of the addressee listed above, and by any other person who has a current or future interest in the subject property whether as owner or mortgagee. I am authorized and empowered to execute this zoning verification letter on behalf of the City of Roanoke. Sincerely, Phillip Moore, AICP, CZA, CFM Zoning Administrator ZVL25-0027 5060 VALLEY VIEW BLDV. NW ZONING DISTRICT MA ' • 90101 AD: " . Airport /`-- Addresses: 5060 Valley View Blvd NW , Dev Tax Nos: 2490111 Legend ® Area to be Rezoned "` -.r • i Streets. - _ • - �, y Zoning --= _ AD: Airport Dev ,, ."^r- Y. s CG: Commercial-General • '\ • " 'G ® CLS: Commercial-Large Site ,,, 'y :CN: Commercial-Neighborhood t s` 77e.D: Downtown ��' _- i��5: i� - �ebn� _ I-1: Light Industrial - ems' 1 .L °r^ C�X3 `f�l�' ai Oo-n1So c'- ® I-2: Heavy Industrial IN: Institutional ��`� `w '' ' INPUD: Institutional Planned Unit Dev '6F' :,, ,"'-- �`" x __ IPUD: Industrial Planned Unit Dev �1,; MX: Mixed Use I ` `4`' ' `, ,� f 'J - , MXPUD: Mixed Use Planned Unit Dev «_C:: ,r ;,- 0,f F .` ,,ll:_ R 12: Residential I ""' A.';, :..1 1 R 3: Residential -I-".;-). „ _ R 5: Residential I R-7: Residential `" - - RA: Agricultural i� :, • RM-1: Residential �? RM-2: Residential . RMF: Residential ., _ ROS: Recreation and Open Space UF: Urban Flex rs,4 �1 , l UC: Urban Center R-7: Res. s Single Fami\ Outside of City Limits N _ 0 100 200 400 Feet WE 1 7: � 1 R;`, + ,��, =4�; 1 is 1 1 I 1 1 I I s , 1 -- — AFFIDAVIT • REQUEST: Application by Mar Roanoke, LLC, to rezone the property located at 5060 Valley View Boulevard NW, Official Tax Map No. 2490111, from CG, Commercial-General District, to INPUD; Institutional Planned Unit Development District, subject to the development plan that specifies uses, location of buildings and infrastructure, and site design. The land use categories permitted in the proposed INPUD include residential; accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community; transportation; utility;agricultural; and accessory, with a maximum density of dwelling units, group living adult resident or room, and maximum height as specified on the development, plan. The comprehensive plan designates the property for commercial—large scale use. The proposed use is regional housing services, limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Development Services (DBHDS) and related supportive services. COMMONWEALTH OF VIRGINIA ) )TO-WIT: CITY OF ROANOKE The affiant, Emily G. Clark,first being duly sworn,states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia,'(1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail this 2025, notices of a public hearing to be held on this W'O\e,V' t0 , 2025, on the request captioned above to the owner or agent of the parcels as set out on the attached. Emily G. Cla SUBS RIBEDANDSSWORN to before me, a Notary Public, in the City of Roanoke,Virginia,this tith day of N°Amber , 2025. ‘ow 1.911 NOTARYA.: R P • Notary Puts , Ligg. 'a ,�'11,474L'H 0, `�� .4mAiCARDINAL NEWS SERVING SOUTHWEST AND SOUTHSIDE VIRGINIA See Proof on Next Page AFFIDAVIT OF PUBLICATION Cardinal News P.O. Box 4455, Roanoke,VA 24015 (540) 467-2189 State of Florida, County of Orange, ss: I, Ankit Sachdeva, of lawful age, being duly sworn upon oath depose and say that I am an agent of Column Software, PBC, duly appointed and authorized agent of the Publisher of Cardinal News, a publication that is a "legal newspaper"as that term is defined in 8.01-324 of the Code of Virginia, and authorized as such by Order of the Circuit Court, that t the full text of the attached notice was published in said publication and also at www.publicnoticevirginia.com, which is a searchable statewide repository of such notices, on the following dates. Publication Dates: • Oct 27, 2025 • Nov 3, 2025 Notice ID: DeaJ5FjsmtC3Ah1ZLyM6 Notice Name: Cardinal Legal Ad - PC & BZA- November 2025 Publication Fee: $235.00 Ahk�t Sackdeva Agent011111//10/ PpY..Py � JESSICA GORDON-THOMPSON VERIFICATION ?;` Aix Notary Public-State of Florida tn I I I I I I .Q Commission#HH301656 State of Florida 9:r �►;° i� ...oq - Expires on august 17,2026 County of Orange i,,,,°,Fo,�;,�����`� Signed or attested before me on this: 11/05/2025 Notary Public • Notarized remotely online using communication technology via Proof. Cardinal Legal Ad - PC & BZA- November 2025 I Page 1 of 3 PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke, Virginia.All persons shall be afforded an opportunity to speak and state their views con- cerning all aspects of these matters. Any applications will be available for review online at httpsJ/roanokeva.gov/2019/Com- missions,may be obtained digitally by emailing planning @ roanokeva.gov,and by visiting the Planning,Building,and Development Department,First Floor,Room 170,Municipal South,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia. If you are a person with a disability who needs accommodations for any public hearings advertised herein,please contact the City Clerk's Office,(540)853-2541,by noon,No- vember 7,2025: Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Planning Commission will hold a public hearing on Monday,No- vember 10,2025,at 1:30 p.m.,or as soon thereafter as the matter may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,to consider the following application: Application by Mar Roanoke,LLC,to rezone the property located at 5060 Valley View Boulevard NW,Official Tax Map No.2490111,from CG,Commercial-General District,to INPUD,Institutional.Planned Unit Development District,subject to the development plan that specifies uses,location of buildings and infrastructure,and site design.The land use categories permitted in the proposed INPUD include res- idential;accommodations and group living;commercial;industrial;assembly and entertainment;public,institutional and community;transportation;utility;agricul- tural;and accessory,with a maximum density of dwelling units,group living adult resident or room,and maximum height as specified on the development plan.The comprehensive plan designates the property for commercial—large scale use. The proposed use is regional housing services,limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Development Services(DBHDS)and related supportive services. • Physical copies of this application are available for public inspection in the Planning, Building,&Development Department,First Floor,Room 170,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,24011.Citizens may also access the application at https://www.roanokeva.gov/1088.All persons shall be afforded an op- portunity to address the Planning Commission at the public hearing.Written comments may be forwarded to the Secretary to the Planning Commission by mail to 215 Church Avenue SW,Room 170,Roanoke,VA,24011,or by email to planningcommission@ro- anokeva.gov. Emily G.Clark,Secretary,City Planning Commission City Council will hold a public hearing on the aforesaid matter on Monday,November 17, 2025,at 7:00 p.m.,or as soon thereafter as the matter may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Av- enue SW,Roanoke,Virginia.All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council.In order to sign up,the form to speak before City Council may be accessed under the tab°Sign Up Form to Speak Before Council'on the left of the screen.For further information,you may contact the Office of the City Clerk at (540)853-2541. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on Wednes- day,November 12,2025,at 1:00 p.m.,or as soon thereafter as the matter may be heard, in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building, 215 Church Avenue SW,Roanoke,Virginia,to consider the following application: Application by Bethany Lackey for property located at 429 Elm Avenue SW,bear- ing Official Tax Map No.1020116,zoned RM-1,Residential District,for a special ex- ception pursuant to Section 36.2-707,Zoning,Code of the City of Roanoke(1979), as amended,to change a nonconforming use to another nonconforming use(of- fice,general or professional to medical clinic). Cardinal Legal Ad - PC & BZA - November 2025 I Page 2 of 3 Physical copies of this application are available for public inspection in the Planning, Building,&Development Department,First Floor,Room 166,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,24011.Citizens may also access the application at https:/Iwww.roanokeva.gov/1074.All persons shall be afforded an op- portunity to address the Board of Zoning Appeals at the public hearing.Written com- ments may be forwarded to the Secretary to the Board of Zoning Appeals by mail to 215 Church Avenue SW, Room 170, Roanoke,VA 24011, or by email to planning@ roanokeva.gov. Emily G.Clark,Secretary,City Board of Zoning Appeals • The City of Roanoke provides interpretation at no cost for all public meetings,upon re- quest.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretacion sin costa por todas citas publicas, previa solicitud.Si usted desea solicitar un interprets,haganosio saber con al menos 24 horas de antelacien por Ilamar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa.Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. Cardinal Legal Ad - PC & BZA - November 2025 I Page 3 of 3 See Proof on Next Page AFFIDAVIT OF PUBLICATION • Roanoke Rambler PO Box 323,Vinton,VA 24179 (540)307-1475 State of Florida, County of Orange, ss: I,Ankit Sachdeva, an authorized agent of Column Software, PBC, which is an authorized,agent of the Publisher of the Roanoke Rambler, a publication that is a"legal newspaper"as that term is defined in 8.01-324 of the Code of Virginia, and authorized as such by Order of the Circuit Court, that the full text of the attached notice was published in said publication and also at www.publicnoticevirginia.com,which is a searchable statewide repository of such notices, on the following dates: Publication Dates: • Oct 27, 2025 • Nov 3, 2025 Notice ID: zkoFg5Q4v0kuVk3nv8rg Notice Name: Rambler Legal Ad-PC Only-November 2025 Publication Fee: $110.00 A'k,t S'ackdeva Agent a,\aemuuri,�,� SPgY.PV� / JESSICA GORDON-THOMPSON VERIFICATION r°.' /�, '�i Notary Public-State of Florida 111111 ;Q_ Commission#HH301656 State of Florida % f .....'pp Expires on august 17,2026 County of Orange '%wnu,;,,,,;,o��°°� Signed or attested before me on this:11/05/2025 Notary Public Notarized remotely online using communication technology via.Proof. Rambler Legal Ad-PC Only- November 2025 I Page 1 of 2 PUBLIC HEARLNG NOTICE Cecelia F.McCoy;CMC,City Clerk Any public hearings advertised herein will be held in the City The City of Roanoke provides interpretation at no cost for all Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Mu- public meetinss,upon request.If you would like to request an nicipal Building,215 Church Avenue SW,Roanoke,Virgmtia.All interpreter,please let us know at least 24 hours in advance by persons shall be afforded an opportunity to speak and state their calling(540)853-1283. views concerning all aspects of these matters. Any applications will be available for review online at https:// La Ciudad de Roanoke proporciona interpretacion sin costo por Any applications l be vasion be obtained digitally todas citas publicas,previa solicitud. Si usted desea solicitar un mayro t y interprete,haganoslo saber con al inenos 24 horas de antelacion by mailing planning c@t roanokeva.gov,and by visiting the Plan- por llamar(540)853-1283. ning,.Buildiig,and Development Department,First Floor.Room 170,Municipal South,Noel C.Taylor Municipal Building, 215 Jiji la Roanoke linatoa hudtuna ya ukalimani bila malipo katika Church Avenue SW Roanoke,Virginia. mikutano yote ya ununa,inapoombwa.Iwapo ungependa kuom- ba nikalimani,tafadhali tujulishe angalau saa 24 kabla kwva kupi- Ifyou are a person with a disability who needs accommodations oa slim(540)853-1283. for any public hearings advertised herein,please contact the City ` Clerk's Office,(540)853-25.41,by noon,November 7,2025. Published on Roanoke Rambler (http://Www.roanokerambler. com/):.October 27;November 3,2025 Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Planning Commission will hold a public hearing on Monday,November 10,2025,at 1:30 p.m.,or.as soon thereafter as the matter may lie heard,in the City Council Cham- ber,Fourth Floor,Room 450,Noel C.Taylor Municipal Build- ing,215 Church A\venue SW,Roanoke,Virginia,to consider the following application: Application by Mar Roanoke, LLC, to rezone the proper- ty located at 5060 Valley-View Boulevard NW, Official Tax Map No. 2490111,'fi•om CG, Commercial-General District, to LN°PUD,Institutional Planned Unit Development District, subject to the development plan that specifies uses,location of buildings and infrastructure,and site design.The land use categories permitted in the proposed LN'PUD include residen- tial; accommodations and group living; commercial; indus- trial; assembly and entertainment; public,institutional and community;transportation; utility; agricultural; and acces- soiy,with a maximum density of dwelling units,group living adult resident or room,and maximum height as specified on the development plan. The comprehensive plan designates the property for commercial—large scale use.The proposed use is regional housing services, limited to residential sub- stance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Development Services (DBHDS)and related supportive services. Physical copies of this application are available for public in- spection in the Planning;Building,.F Development Department, • First Floor,Room 170,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,24011.Citizens may also access the application at https:/twww.roanokeva.gov/1088. All persons shall be afforded an opportunity to address the Planning Commission at the public hearing. Written confluents may be forwarded to the Secretary to the Planning Commission by mail to.215 Church Avenue SW,Room 170,Roanoke,VA.24011.or by email to planningconunission c@iroanokeva.gov. Emily G.Clark.Secretary,City Planning Commission City Council will hold a public hearing on the aforesaid matter on Monday,November 17,2025,at 7:00 p.m.,or as soon there- after as the matter may be heard,in the City Council Chamber, Fourth Floor,Room 450,Noel C. Taylor Municipal Building, 215 Church Avenue SW,Roanoke,Virginia.All persons wishing to address City Council may sign-up online at www.roanokeva. gov/council.In order to sign up,the form to speak before City Council may be accessed under the tab"Sign Up Fonn to Speak Before Council"on the left of the screen.For further information, you may contact the Office of the City Clerk at(540)853-2541. Rambler Legal Ad-PC Only- November 2025 I Page 2 of 2 PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, Fourth Floor, Room 450,Noel C. Taylor Municipal Building, 21.5 Church Avenue SW, Roanoke, Virginia. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning@roanokeva.gov, and by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. If you are a person with a disability who needs accommodations for any public hearings advertised herein,please contact the City Clerk's Office, (540)853-2541,by noon,November 7, 2025. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Planning Commission will hold a public hearing on Monday,November 10, 2025,at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application: Application by Mar Roanoke,LLC,to rezone the property located at 5060 Valley View Boulevard NW, Official Tax Map No. 2490111, from CG, Commercial-General District, to INPUD,Institutional Planned Unit Development District, subject to the development plan that specifies uses,location of buildings and infrastructure, and site design. The land use categories permitted in the proposed INPUD include residential; accommodations and group living; commercial; industrial; assembly and entertainment; public,institutional and community; transportation; utility; agricultural; and accessory,with a maximum density of dwelling units, group living adult resident or room, and maximum height as specified on the development plan. The comprehensive plan designates the property for commercial— large scale use. The proposed use is regional housing services, limited to residential substance use disorder treatment center licensed by the Virginia Department of Behavioral Health and Development Services (DBHDS) and related supportive services. Physical copies of this application are available for public inspection in the Planning, Building, &Development Department, First Floor, Room 170,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011. Citizens may also access the application at https://www.roanokeva.gov/1088. All persons shall be afforded an opportunity to address the Planning Commission at the public hearing. Written comments may be forwarded to the Secretary to the Planning Commission by mail to 215 Church Avenue SW, Room 170, Roanoke, VA, 24011, or by email to planningcommission@roanokeva.gov. Emily G. Clark, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matter on Monday,November 17, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia: All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen. For further information, you may contact the Office of the City Clerk at(540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on Wednesday, November 12, 2025, at 1:00 p.m., or as soon thereafter as the matter maybe heard, in the City Council Chamber, Fourth Floor, Room 450,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application: Application by Bethany Lackey for property located at 429 Elm Avenue SW, bearing Official Tax Map No. 1020116,zoned RM-1,Residential District,for a special exception pursuant to Section 36.2-707,Zoning, Code of the City of Roanoke (1979), as amended, to change a nonconforming use to another nonconforming use (office, general or professional to medical clinic). Physical copies of this application are available for public inspection in the Planning,Building, &Development Department, First Floor, Room 166,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011. Citizens may also access the application at https://www.roanokeva.gov/1074. All persons shall be afforded an opportunity to address the Board of Zoning Appeals at the public hearing. Written comments may be forwarded to the Secretary to the Board of Zoning Appeals by mail to 215 Church Avenue SW, Room 170, Roanoke, VA 24011, or by email to planning@roanokeva.gov. Emily G. Clark, Secretary, City Board of Zoning Appeals The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas,previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. City Manager's Report Submitted by: Jillian Papa, Director �� Planning, Building, & Development ROANOKE November 17, 2025 Title: Public Hearing on the Proposed Substantial Amendment on the Program Year 25 Annual Action Plan. • Background: The City of Roanoke receives annual entitlement funds from the U.S. Department of Housing and Community Development (HUD) under the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG)_ programs. HUD requires each locality receiving entitlement funds to develop a Five-Year Consolidated Plan (ConPlan) together with an Annual Action Plan (Annual Plan or Action Plan) detailing how such entitlement funding will be spent. The City successfully submitted its PY25 Annual Action Plan to HUD in August 2025. At this time, the City is proposing to amend the PY25 Annual Action Plan. Proposed changes include the use of available Community Development Block Grant (CDBG)funds to support code enforcement activities aimed at addressing blight in targeted neighborhoods, and to provide funding for Lead Safe Roanoke—a program designed to reduce lead poisoning in children by stabilizing lead-based paint hazards in rental and owner-occupied homes built in the City of Roanoke before 1978. Considerations: The City is proposing to use available CDBG funds for code enforcement activities and Lead Safe Roanoke, meaning no other awarded programs will be impacted by this change. Recommended Action: Following the public hearing and completion of the public comment period, City Council will be requested to consider and take action on whether to approve the Substantial Amendment to the Program Year 2025 HUD Entitlement Annual Action Plan at a subsesquent City Council Meeting. Valmarie Turner, City Manager .1 a!CARDINAL NEWS SERVING SOUTHWEST AND SOUTHSIDE VIRGINIA • NOTICE OF 30 DAY PUBLIC COM- MENT PERIOD AND PUBLIC HEARING AFFIDAVIT OF PUBLICATION RELATED TO PROPOSED AMENDMENTS TO THE CITY OF ROANOKE Cardinal News 2025 HUD ANNUAL ACTION PLAN P.O. Box 4455, Roanoke,VA 24015 Effective Friday, October 31, 2025, the (540) 467-2189 City of Roanoke,Virginia is seeking public comments related to proposed amend- State of Florida, County of Broward, ss: ments to its 2025-2026 HUD Annual Ac- tion Plan for use of funds received from the U.S.Department of Housing and Ur- I, Ankit Sachdeva, of lawful age, being duly sworn ban Development(HUD). upon oath depose and say that I am an agent of Proposed changes include the use of Column Software, PBC, dul appointed and available Community DevelopmentBlock Y Pp Grant(CDBG)funds to support code en- authorized agent of the Publisher of Cardinal News, a forcement activities aimed at addressing blight in targeted neighborhoods, and publication that is a "legal newspaper"as that term is to provide funding for Lead Safe Roa- defined in 8.01-324 of the Code of Virginia, and noke—a program designed to reduce lead poisoning in children by stabilizing authorized as such by Order of the Circuit Court, that lead-based paint hazards in rental and the full text of the attached notice was published in owner-occupied homes built in the City of said publication and also at Roanoke before 1978. www.publicnoticevirginia.com, which is a searchable Detailed information on the proposed amendment is available for review at the statewide repository of such notices, on the following office of HUD Community Resources, dates. Room 305 North,Noel C.Taylor Municipal Building,215 Church Avenue, SW, Roa- noke,VA.The information is also posted Publication Dates: to the City of Roanoke's website at www. • Nov 7, 2025 roanokeva.gov.For additional details,call the City's HUD Community Resources Di- vision at(540)853-5682. Notice ID: dTdc21Xrx7wRiAyz3QS6 Comments must be received no later than Notice Name: 2025 HUD ANNUAL ACTION PLAN 5:00 PM, Monday, December 1st, 2025. Comments can be made by individuals Publication Fee: $120.00 and other interested stakeholders by phone,email,mail or in person.Interest- edfihkit S'ackc%va parties are not required to give iden- tifying information when submitting com- ments.Comments can be directed to the HUD Community Resources Office at 215 Agent Church Ave SW,Room 305 North, Roa- noke VA 24011,(540)853-1556,or Hope ` ' SHERI SMITH • ,�`.o, Notary Public-State of Rioritla Browning, HUD Community Resources VERIFICATION ▪ �i, Commision#RR19Ba0a Administrator at hope.browning®roa- c Eipiresonuafat,ma nokeva.gov. 'nn�//IIIIIIIIII\000\� State of Florida Notice is also given that the City Council Count of Broward of the City of Roanoke will hold a public Y hearing on the above matters at its regular meeting to be held on Monday, Novem- Signed or attested before me on this: 11/11/2025 ber 17,2025,commencing at 7:00 p.m., or as soon thereafter as the matter may s�,� b heard, in the l Councilu Chamber,Bu 4th:` Floor, Noel C.Taylor Municipal Building, 215 Church Avenue,SW,Roanoke,VA.All persons shall be afforded an opportunity Notary Public to speak and state their views concerning all aspects of,the proposed amendments Notarized remotely online using communication technology via Proof. to Annual Action Plan.The comments re ceived from the public during the,30-day public comment period and at the Monday, November 17,2025 public hearing will-be used by the City in further developing the • 2025 HUD ANNUAL ACTION PLAN I Page 1 of 2 • amendments to the Annual Action Plan to be submitted to HUD for review and ap- proval. All persons wishing to address City Coun- cil must sign-up with the City Clerk's Of- Tice by emailing clerk@roanokeva.gov or • by calling (540)853-2541 by'4:00 p.m., November 13,2025.If'yob are a person with a disability.who needs accommoda- tions for this,hearing,please contact the City Clerk's Office at(540)853-2541,be- fore 12:00'noon on Monday, November 17,2025. The City of Roanoke provides interpre- tation at no;cost for all public meetings, upon request.If you would like'to request an interpreter;please let us know at least 24 hours in advance by.calling(540)853- 1283. La Ciudad de Roanoke proporciona,inter- pretacibn sin costo por todas citas publi- cas,previa solicitud.Si usted desea solic- itar un interprete;haganoslo saber con al menos 24 horas de antelaoion.por Ilamar (540)853-1283. Jiji la Roanoke:linatoa huduma ya ukali- mani bila malipo katika mikutano yote ya umma, inapooriiliwa: lwapo ungependa kuomba mkalimani,tafadhali tujulishe an- galau saa 24 kabla kwa kupiga simu(540) 853-1283. • 24 853- 1283(540) • • • • • • • 2025 HUD ANNUAL ACTION PLAN I Page 2 of 2 NOTICE OF 30 DAY PUB- LIC COMMENT PERIOD AFFIDAVIT OF PUBLICATION .AND PUBLIC HEARING RELATED TO PROPOSED AMEND Roanoke Rambler MENTS TO THE CITY Y OF• PO Box 323,Vinton,VA 24179 ROANOKE (540) 307-1475 . 2025 HUD ANNUAL AC- TIONPLAN State of Florida, County•of Broward, ss: Effective Friday, October•31, " I,Anjana Bhadoriya, an authorized agent of Column Software, Virginia ahe City kf-Roanoke, Y 9 Virginia is seeking •public PBC,which is an authorized agent of the Publisher of the comments related to proposed Roanoke Rambler, a publication that is a"legal newspaper"as amendments to its 2025-2026 that term is defined in 8.01-324 of the Code of Virginia, and HUD Annual Action Plan.for g use of funds received from authorized as such by Order of the Circuit Court, that the full text the U.S.Deparhitent of Hous- of the attached.notice was published in said publication and also ing and Urban Development at www:publicnoticevirginia.com,which is a searchable ') statewide repository of such notices, on the following dates: Proposed changes include the Publication Dates: use of available •Cotm uni- ty Developriient•Block Grant • Nov 5, 2025 .(CDBG)funds to support code • enforcement activities aimed Notice ID: n4ni6YOyD6Swvjx9ulhl at addressing.blight in targeted neighborhoods,and to provide Notice Name: 2025-2026 AAP Amendment funding for.L'ead.Safe Roa- • noke-a program designed to Publication Fee: $110.00 reduce lead poisoning in chil- A,jaaa 8tiado.ya dren by stabilizing lead-based paint hazards in ieintal and • owner-occupied homes built ¢ � SHEHI SMRH in the.. City Of Roanoke before Agentg Notary Put.-State&Nor. g .I... �� c„, eMixes= 1975: r"r/ Em u. tres on t st.xvm VERIFICATION " Detailed information on the proposed amendment is avail- State of Florida able for review*at the office of Count of Broward HUD Community Resotuc- Y es,Room 305 North.Noel C: Signed or attested before me on this:11/10/2025 15lor ChurchM v n Rg- 215 Avenue, SW,Ra- anoke, VA. The information isalso posteds the City of • j2trutiL tom/J� Roanoke's posted tot at w. NotaryPublic roanokeva.gov.For additional details, call the City's HUD ResouNotarized remotely online using communication technology via Proof. Community853-56825_.s Divi- siou at(540) 53-56 . Comments must be received. no later than 5:00•PM, Mon- day, December. 1st, 2025. Comments can be made by in- dividuals and other interested stakeholders by phone, email, mail or in person..Interested parties are not required to give identifying information when submitting continents. Com- ments can be directed to the HUD Community Resources Office at 215 Church Ave SW, Room 305 North.: Roanoke VA.24011,(540)853-1556,or Hope Browning, HUD Coni- • miuuty .Resources Adminis- trator at hope.browning it roa- 2025-2026 AAP Amendment I Page 1 of 2 • nokeva.gov. • 1e451J a •-g11,.P , UJ ?lad Notice is also given that the IL. �u COI`��I�y;J 24;y1`u City Council of the City of ;A1J° Roanoke will hold•a public "3 853-1283 (540) ei J1 hearing on the above matters • -j x;1u. .E:1 Jam;. • at. its regular meeting, to be held on Monday,. November Published on Roanoke Ram- 17,2025,commencing at 7:00 bier (littp://wv v.roanokeram- p.m., or as soon thereafter as bler.com/):November 5,2025 the matter may be heard,in the Council Chamber, 4th Floor, Noel' C.- Taylor Municipal • Building,215 Chi rch•Avenne, SW,Roanoke.VA.All persons • • shall be.afforded an opportu- • nity to speak and state their • views.concerning all aspects of the proposed amendments to Annual Action.Plan. The comments received from the public during the 30-day pub- lic comment period and at the Monday, November 17, 2025 public hearing will be used by the City in further.developing the amendments to the Annual • ActioirPlan to be submitted to HUD for review and approval. All persons wishing to address City Council nmst sign-up with the City Clerk's Office by emailing •clerk@,roanokeva.• gov or by calling'(540) 853- 2541 by 4:00 p.m„November 13. 2025. If you are'a'person with .a disability who needs • accommodations for this hear, ing, please contact.the City Clerk's Office at (540) 853- 2541, before 12:00 noon on Monday,November 17,2025. The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an • interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke pro- porciona interpretacion sin costo por todas citas piublicas, previa solicitud.Si usted desea solicitar un interprete, haga- noslo saber con'al.menos 24 houas de'antelacion por llamar (540)853-1283. • Jiji la Roanoke'linatoa hudu- ma ya ukalimani._bila mall • - po katika mikutano yote ya amnia. inapoombwa. Iwapo ungependa kuomba mkalinna= • ni, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540)853-1283. L.P....)J9l9-5 Its °jS,:f uJ� 1� y.sU5 =j 2'025-2026 AAP Amendment I Page 2 of 2 • NOTICE OF 30 DAY PUBLIC COMMENT PERIOD AND PUBLIC HEARING RELATED TO PROPOSED AMENDMENTS TO THE CITY OF ROANOKE 2025 HUD ANNUAL ACTION PLAN Effective Friday, October 31, 2025, the City of Roanoke, Virginia is seeking public comments related to proposed amendments to its 2025-2026-HUD Annual Action Plan for use of funds received from the.U.S. Department of.Housing and Urban Development (HUD). • . Proposed changes include the use of available"Community Development Block Grant.(CDBG). funds to support code enforcement activities aimed at addressing blight in targeted" neighborhoods, and to provide funding.for Lead Safe Roanoke = a program designed to reduce lead poisoning in children by stabilizing lead-based paint ha2ards.in rental and owner-occupied homes built in the City of Roanoke before 1978. • Detailed information on the proposed amendment is available for review at the office.of HUD `Community Resources, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, VA. The information is also posted to the City of Roanoke's website at • www.roanokeva.gov. For additional details;call the City's HUD Community Resources-Division at (540) 853-5682. . Comments must be received no later than 5:00 PM, Monday, December:1st, 2025. Comments • • can be made by individuals and other interested stakeholders by phone, email, mail or in person. Interested parties are not required to give identifying information when submitting . comments. Comments can be directed to the HUD.Community Resources Office at 215 Church Ave SW, Room 305 North, Roanoke.VA 24011, (540) 853-1 556, or'Hope.Browning, HUD Community Resources Administrator at hope.browning@roanokeva.gov. . Notice is also given that the City Council of the City of Roanoke will hold-a public hearing on the above matters at its regular meeting to be held on Monday, November.17, 2025, commencing at 7:00 p.m., or as•soon thereafter as the"matter may be heard, in the Council Chamber, 4th ,Floor, Noel Noel C. Taylor:Municipal Building, 21'5 Church Avenue, SW, Roanoke; VA. All persons • shall be afforded an opportunity•to speak and state their views concerning all aspects'of the proposed amendments to Annual Action Plan. The comments received from the public during the 30-day public comment period and at the Monday, November 17, 2025. public hearing will be usedby the City in further developing-the amendments to the Annual Action Plan to be submitted to HUD for review and approval. All persons wishing to address City Council must sign-up-with the City Clerk's Office by emailing clerk@roanokeva.gov or by calling (540) 853-2541 by-4:00 p.m., November 13, 2025. If you are a.person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Monday, November 17, 2025. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If: you would like to request an interpreter, please let us know at least 24 hours in advance:by calling (540) 853-1283. • La Ciudad de Roanoke proporciona interpretation sin costo por todas citas publicas, previa . solicitud. Si usted desea solicitar un interprete, haganosio saber con al menos 24 horas de - • antelacion por Ilamar (540) 853-1283. -jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, • inapoombwa. Iwapo ungependa.kuomba mkalimani, tafadhali tujulishe angalau saa-24 kabla .kwa kupiga simu.(540) 853-1283. . 44, J.1 44�lo j �JIaS L5-4.JLu&1 J.1 csl Ill .&I uL4 4.ab L51J4 c=w11.3&J. S.91S,. ' L') 540( 12 8 3-8 5.3 v.9s:L'o JLq. tr vitas c3:Jk 31 ail,n tom 24 fe . zf .:, CITY OF ROANOKE OFFICE OF THE CITY CLERK 3` 1 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk November 20, 2025 Mary Anne Mather, Vice-President Old Southwest, Inc. 641 Walnut Avenue, SW Roanoke, Virginia 24016 Dear Ms. Mather: I am enclosing copy of Ordinance No. 43318-111725 exempting from real estate property taxation certain real property, located in the City of Roanoke owned by Old Southwest, Inc., a Virginia 501©3 non-profit corporation, effective January 1, 2026. After this measure is properly executed, please forward to the City Clerk at the addressed listed above. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 17 ,2025. Sincerely,02 e-r ecce.J t- -0 Cecelia F. McCoy, CMC City Clerk Enclosure pc: The Honorable Ryan S. LaFountain, Commissioner of the Revenue Valmarie H. Turner, City Manager Kelvin Bratton, Director, Real Estate Valuation Timothy R. Spencer, City Attorney David Collins, Deputy City Attorney Margaret Lindsey, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of November 2025. No. 43 318-111725. AN ORDINANCE exempting from real estate property taxation certain real property, located in the City of Roanoke, owned by Old Southwest, Inc., a Virginia 501(c)(3) non-profit corporation ("Applicant"),providing for an effective date, and dispensing with the second reading of this Ordinance by title. WHEREAS, the Applicant has petitioned Council to exempt certain real property of the Applicant from taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia; WHEREAS, a public hearing at which all citizens had an opportunity to be heard with respect to the Applicant's petition was held by Council on November 17, 2025; WHEREAS, the provisions of subsection B of Section 58.1-3651, Code of Virginia (1950), as amended,have been examined and considered by Council; WHEREAS,the Applicant agrees that the real property to be exempt from taxation is certain real estate,including the land and any building located thereon,designated as 0 Day Avenue, S.W.,Roanoke, Virginia, bearing official Tax Map Nos. 1120218 and 1120219, the ("Real Property"), owned by the Applicant,which shall be used by the Applicant as a public pocket park for the public to enjoy, on`a non- profit basis, as more particularly described in the City Manager's Report dated November 17, 2025; and WHEREAS, in consideration of Council's adoption of this Ordinance, the Applicant has voluntarily agreed to pay each year a service charge in an amount equal to twenty percent (20%) of the City of Roanoke's real estate tax levy which would be applicable to the properties at 0 Day Avenue, S.W., were such properties not exempt from such taxation, for so long as such properties are exempted from taxation. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Council classifies and designates the Applicant, Old Southwest, Inc., a non-profit 501 (c)(3) corporation, as a charitable or benevolent organization within the context of Section 6(a)(6) of Article X of the Constitution of Virginia, and hereby exempts from real estate taxation the Real Property at 0 Day Avenue, N.W., which Real Property is owned by the Applicant and used exclusively for charitable or benevolent purposes on a non-profit basis. Continuance of this exemption shall be contingent on the continued use of the Real Property in accordance with the purposes which the Applicant has designated in this Ordinance. 2. In consideration of Council's adoption of this Ordinance, the Applicant agrees to pay to the City of Roanoke on or before October 5 of each year a service charge in an amount equal to twenty (20%) percent of the City of Roanoke's real estate tax levy, which would be applicable to the real properties at 0 Day Avenue, S.W., were such properties not exempt from taxation, for so long as the properties are exempted from taxation. 3. This Ordinance shall be in full force and effect on January 1, 2026, provided a copy of the Ordinance, duly executed by an authorized officer of the Applicant, is filed with the City Clerk. 4. The City Clerk is directed to forward an attested copy of this Ordinance, after it is properly executed by the Applicant, to the Commissioner of the Revenue and the City Treasurer for purposes of assessment and collection, respectively, of the service charge established by this Ordinance and to Stephen Bendele, President, Old Southwest, Inc. 5. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: „;, _ J j \ City Clerk. ACCEPTED, AGREED TO, AND EXECUTED by Old Southwest, Inc., a Virginia non-stock, non-profit corporation, this 17th day of November, 2025. Old Southwest, Inc., a Virginia non-stock, Non-profit 501(c)3 corporation, By: Name: Title: .011110,NNW Office of the City Attorney ROAN O KE November 17, 2025 Title: Public Hearing on Tax Exemption Request for Real Property owned by Old Southwest, Inc. Background: Old Southwest, Inc. ("OSW"), a 501(c)(3) non-profit organization, has applied for tax exemption of two parcels of real property it owns located in the City of Roanoke at 0 Day Avenue, SW, bearing Roanoke Official Tax Map Nos. 1120218 and 1120219 (the "Property"), pursuant to Section 58.1-3651, Code of Virginia (1950). This statute authorizes the governing body of a locality to exempt by classification or designation, the real property owned by a nonprofit organization if the organization uses the property for religious, charitable, patriotic, benevolent, or park and playground purposes. The stated mission of OSW is to promote the social welfare of the Old Southwest neighborhood and prevent its deterioration. Considerations: On May 19, 2003, City Council approved a revised policy and procedure in connection with requests from non-profit organizations for tax exemption of certain.property in the City by Resolution 36331-051903, with an effective date of January 1, 2003. Under this policy and procedure, tax exemption petitions must be received by the City by April 15 for exemptions to be effective July 1, and by October 15 for exemptions to be effective January 1. OSW has provided the necessary information to the City for City Council to consider its application for tax exemption of the Property that would take effect January 1, 2026. By Ordinance No. 43187-050525, adopted by City Council on May 5, 2025, a procedure was adopted that further detailed the process by which nonprofit organizations must apply to City Council for the exemption. - The total assessed value of the property at 0 Day Avenue, SW, bearing Roanoke Official Tax Map No. 1120218 is $45,900, for the 2025-2026 tax year for which tax exemption is sought, with a total tax of$559.98 for that year. If the exemption is granted and becomes effective January 1,-2026, a 20% service charge will be assessed for the remainder of that year, and thereafter annually, in lieu of real estate taxes, commencing with the second installment of real estate taxes due on April 5, 2026. For the 2025-2026 tax year, the loss of revenue to the City of Roanoke will be $56.00, for the tax installment due on April 5, 2026, after a service charge is levied in lieu of real estate taxes. The total assessed value of the property at 0 Day Avenue, SW, bearing Roanoke Official Tax Map No. 1120219 is $45,900, for the 2025-2026 tax year for which tax exemption is sought, with a total tax of$559.98 for that year. If the exemption is granted and becomes effective January 1, 2026, a 20% service charge will be assessed for the remainder of that year, and thereafter annually, in lieu of real estate taxes, commencing with the second installment of real estate taxes due on April 5, 2026. For the 2025-2026 tax year, the loss of revenue to the City of Roanoke will be $56.00, for the tax installment due on April 5, 2026, after a service charge is levied in lieu of real estate taxes. In accordance with Section 32-8.1, a committee comprised of representatives from the Offices of Real Estate Valuation, Commissioner of Revenue, City Manager, and City Attorney met to consider OSW's application for the purpose of providing a recommendation to the City Council. This committee is of the opinion that OSW's application meets the criteria set forth in Section 58.1-3651, Code of Virginia, and has no concerns. Recommended Action: After consideration of comments received at the public hearing, and determining that granting the exemption requested is appropriate, adopt an ordinance to authorize OSW's real property located at 0 Day Avenue, SW, bearing Roanoke Official Tax Map Nos. 1120218 and 1120219, exempt from real property taxation pursuant to Article X, Section (a)6 of the Constitution of Virginia, and Section 58.1-3651, Code of Virginia, effective January 1, 2026. Laura Carini, Deputy City Attorney Amp. ;,2., REAL ESTATE VALUATION PH: 540.853.2771 110 Noel C.Taylor.Municipal Building FAX: 540.853.2796 215 Church Avenue, SW, Rm 250 ROAN Q KE Roanoke, Virginia 24011 • June 23,2025 • David Jeavons,TR Old Southwest, Inc. 614 Walnut Ave,SW Roanoke,VA 24016 Re: Exemption of property located on Allison Ave SW Parcel Nos. 1131301, 1131302, 1131303 and 1131304 Exemption of property located on Day Ave SW • Parcel Nos. 1120218 and 1120219 Dear Mr. Jeavons, 'We have received.your letter requesting tax exemptions from real estate taxes from the City of Roanoke on the above captioned properties: The above properties are currently being. taxed by the City of Roanoke for real estate taxes for the 2024-2025 tax year. Based on the information submitted, these properties are not 'eligible for exemptions by classification or designation. However, we are forwarding your petition to,the City Clerk's Office to apply for the exemption for non-profit organizations through City Council. Should you have any questions, they can be reached at(540) 853-2541. Should you have any additional questions please do not hesitate to call 540-853-2771. Sincerely, - e vi •?�M`:ratton Director of Real Estate Valuation KCB/jeo. Cc: Commissioner of the Revenue City Manager City Attorney's,Office City Clerk's Office • • • "GeoCode Subtype Owfler Account _ Situs Address• DeaCFYpUOn r ❑ 1120218 Parcel b m. H2C Parcel OLD SOUTHWEST INC 0000076989 0 DAY AV SW LOT ._. 1120219 Parcel LOT 21 BLK 2 F&M H2C Parcel OLD SOUTHWEST INC 0000003336 0 DAY AV SW ❑ 1131301 LOT206LK2PIl,M H2C ,Parcel Parcel 'OLD SOUTHWEST INC 0000003757 0 ALLISON AV SW ❑ 1131302 Parcel E1/2LOT3BLK7E8&I H Parcel OLD SOUTHWEST INC 0000003758 0 ALLISON AV SW • 1131303 Parcel LOT 4 put 7 E B&I ❑ H2C Parcel OLD SOUTHWEST INC 0000003759 0 ALLISON AV SW •LOT 5 BLK 7 E B&I 3131304 � Parcel ❑ H2C Parcel OLD SOUTHWEST INC 0000003760 0 ALLISON AV SW PT L7 6$LK 7 _ o-. EB&I • • Tax Information [Notes,,,,; rNefresh , New Search„1 ust .i i dose PIN:1131001 TAG: Roanoke City Current owner: CITY OF ROANOKE HIGHLAND PARK AIN: H2C TIF: Ownership type: Fee Simple Ownership Status: Active County: City of Roanoke- Situs address:¢41 WALNUT AVE SW Geocode; Case: Description:HIGHLAND PARK Rev acct: 0000003711 Pmt pin: - Class: Commercial/Industrial city Tax sale: ACH pin: Roll type: Real ?_r2023-0f003251-A vl y Real E [,z encraiY V. pritgtT�gCt�t Total Due I5/112025 1Q . = Total Current $OAO Bill type: Original Actual Owner of record: .� Delinquent $2,586.91 Bill dates: August 01.2022 CITY OF ROANOKE HIGHLAND PARK PO BOX 1451 Adv/Surplus $0.00 Amount; $1,946.40 ROANOKE VA 24007 Total Due $2,586.91' ' Paid date: Tuesday,October 4,2022 Communication: Receipt: 7.2684 - Sequence no: 278 - _ i _ .- _t.._..,_ _-_, ._.- _ <-...._ Paid by: C1TY OF ROANOKE `.,Values/Exemptions . ' LA 3,064,400 USD Decal no: .1 'eAk' !IA ' 214,400 USD„y— Description: HIGHLAND PARK ,l Y • 'i Assessed 3,278,800 USD 7. 11 _ ,__ _ __ _._,_--__ — City Governments 3,278,600 USD? ' i Charge Summary - ett0'I; 1 1" _. ". __ - _ as c_ .,......_ .. _ .. _ -_• ."FrzDis 0, t Gross Tax Credits Net Tax Tax Savings • Total Credits/Savings 3,892.80 0.00 3,892.80 0.00 0.00 FrsSnr 0 FrzTaxEx - 0 kyo, EnergyValue �.. i . r. CITY OF ROANOKE APPLICATION FOR EXEMPTION,FROM REAL AND/OR PERSONAL PROPERTY TAXATION f to 'ofixem bn=Pleose_redd --- =1. • 7; organization Is included:In any of the categories listed id Question 5 below,please check the appropriate box and skip to the last page of the application:Complete the Appointment of Representative statement,if applicable,and sign the application'acknowledging accuracy Of the information provided Submit the application along with-a-copy of the IRS Tax Exempt Status Determination a copy of • board minutes or bylaws which authorize signatory authority to the application.If the organization does not fit any of the categories listed in Question S below,please skip to Question-6 and complete the remainder o - -z- ^ '- appl(cat on and provide the necessary documents maresult in a deice In proces i 4 'S Select the aeprooriate categon•'Of-ad-nmNnn K ruCable5 � * j 0 Church/Religious Body 0 Museur.i kA 1 Institution of Learning O Non Prt la '' - . ,. - B Park/Playground ' O Hospital. 0 Volunte,, s _. 0 Sa �' .6` Please list thesaianes andother rnpensation,if any received blithe- p three'highest paid e I°Yew If necessary include provide the ieuest i 5, 4Jtt_) ' Title ' r P . ? What is the dollar kaNaof the services rovkied P by the organization fn the preceding plentlar year?What was_the sours a offunds .., In percenta jes ioe.ihiiiiicedi4 calendaryear for each of the below categories? _ Dollar of 7i Cash Contributions In Kind Material 4 .-Local ` S n ci es Provlded Services :" '' .'. ,4' [ State G nts Federal Funds or • ' 8 Does the organs ation`have;a current alcoholic�beverage license=forservi 95 Control ' fs _p -' alcoholic beverages Issuetl by the Virginia Beverage Cf Boa d for use on the"o a isted on this apRliption7., No 9° Does the o nization en a e in a activities u nrelated"to.the ur ose for wtiish it was established?P O Yes la No If Yes please describe such activity ' x10: Does file organization have any rule,regulation,policy or practice that urdawfuily discriminateo n the basis of religious carnkwtion O Yes tee,solar .,sex sexual orientation;gender identity or national origin?' 0No ": ...- U Does ___ ___�...._ _. any part ofthe eanihits of the ortanlzatiominure tothe benefit of any intlividual7: _ - OYes ONo : s12' Is theorganlzation involved+in pnying`on propaganda;or othenn'ise attaitiptinj to Infkil ice tegialation?.. . O Yes .. 10 No „ ..If Yes 'lease describe such activity • 13" .Does e N rga lzatlei participate or'iliterve ie inaity`politiral cam , non behalf of any tandldate fot. Ublic'offtce? O Yes' ' 14;`Does ti a or anization pro4tde term es'exdusively.to CHy of;Roanoke residents?s- sa Yes 0 No ':; -� lino,please complete Question 15 if yes,please skip Question 15 .. 15 What percentage of services arejpravided to residents in each localitk$please name the other localities the- :anlzatlon serves? Cl of Roanoke 'x - r- ,".� ,,.>..�.c. wx.a ,, ice_., a r,!-_ �y % Total 16 „.Please irovide't opies of the documents'below,alo"r with'the completed a'-lication.P.lebte review carefully 00% . 5 Tax Exempt Status Determination ,' amphlets,brochures,weekly,bultetins or any literature that. IRS,Forms 990/990T For two prior years describes the religious,charitable,patriotic,historical,benevolent, ) cone and Expense statements for two prior years cu ural,public park or playground purposes of the organization ,ptertificate of Good Standing from Virginia State Corporation Copy of Board minutes or bylaws which authorize'signato y Co emission au otprity to this application • ,6'M sion Statement tatement of Justification describing the organization,its services .rticles of incorporation,including amendments thereto and why the City of Roanoke should consider granting a tax O Current' alcoholic beverage license issued by Virginia Alcoholic exemption(maximum 3 pages in length)Beverage ControCif applicable .V • 215 Church Avenue SW*Roanoke,Virginia 2401 I . tax.exemptions@roanokeva.gov*www roanokevagov -CITY,OP., ' - ,APPLICATION.FOR` XEMPTION FROM REAL'AND/OR PERSONAL'PROPERTY TAXATION - Organization's Name:. ; OLD SOUTHWEST, INC - Organ nation's FEIN/TIN Date `Organlzat►on Began : APRIL 1981' .: _54-1171833 - -' Operations 6 Roanoke Gty ` Contact Name and Title,., DAVID JEAVONS,TR ,.Phone Number 4344140926 Email Address otr sweasurer@gmail.corri W e ebsit Iolclsouthwe - st,org - • .Mailing 641}WALNUT AVE SW ROANOKE VA 2401E . 4 shy . ' --.._.t..',citytrown ..._'- ._ ., .State s'. -',- ZIP Code ...,: ,- AdoF'e$s -, `: ;Sheet Address or POaox=::.,. Roanoke Roanoke': VA 2401,E 641.WALNUT AVE SW- - Location state ZIP Code ,Street Address(No PD'Boxl' '' = CdY/rown' - • - �J 4.J. Wfiat-IS-the orgdnization'spurpose? _ , . h_ =`, _ : ,x -- NEIGHBORHOOD PRESERVATION,&COMMUNITY-ASSI'STANCE 2:,_"Desci1bce;the services provided to the residents of the City:of Roanoke by the organization__ :`` 1 - 'MAINTENANCE OF'THE-HISTORIC GISH HOUSE.IN HIGHLAND PARK,.MONTHLY COMMLNITY • MEETINGS COMMUNITY EVENTS THROUGHOUT THEYEAR,'PRESERVATION & EDUCATION RELATED TO URBAN GREENSPACES &VOLUNTARY TREE CANOPY'RESTORATION - . 3:' What is he'organization's federal tax desginatlon? ' I I9 501(c)(3) _'.,-0501(c)(4) -:-0501(c)(6) " 0501(c)(7) -00ther 4 provide adetailed list of all realestate,tangible personal property•or vehicles owned by the organization for which property i .. tax exemption tssought :' _'' Real Estate Please provide documentation supporting the date the property began being used exdusiveyy for non-profit purposes'/ Tax Map ID.' Property Address'_ • `.'Date'- -Description of property use ;� •., .SEEATTACHED - - ' ,r - Tangible Personal Property; Description • • Location as of January 1' Year - Acquired -Original.Cost UNKNOWN , " . ' . - - 641 WALNUT AVE SW 2019 AND PRIOR 214 . Vehicle Personal Property . . :.m, _ • Vehicle ID Number Year Acquired Purchase Price 'Vehicle Year Vehicle Make Jurisdiction where. Is this vehicle used (VIN) vehicle is normally exclusively for the NONE garaged or parked organization's nonprofit purpose? - • 215 Church:Avenue SW*.Roanoke;Virginia 24011 . tax:exemptions@roanokeva.gov*rnvw.roanokeva.gov CITY OFROANOKE APPLICATION FOR EXEMPTION'FROM REAL AND/OR PERSONAL PROPERTY TAXATION 1.7. `-,Describe -thereal and/or perso"n"al requested folexemption is currently used and how it will be used:in the future: PARKLAND&NATURE TRAiL PRESERVATION FOR PUBLIC BENEFIT. SUPPORT FOR CITY STORM WATER PRIORITIES. • 18: Please provide the following'InformatJon ori.flscal linpact a. . Number'of employees employed by this'organizationas of December 31 of the prior year: o b. Number`of employees residing in the City of Roanoke as of December 31 of the prior year: 0 c. Location(s)of residence of other employees as of December 31 of the prior.year: VOLUNTEERS • ' • RESIDE'IN'OSW d. Average annual income of all employees during for the prior calendar year: o e. Average annual income of employees residing in the City of Roanoke during the prior calendaryear: - 0 . 19 ,If not specifically Identified In ti e.financial statements`provided with this application please state the annual amount spent'by- the-organization during the preceding two fiscal years foi'the following purposes Fiscal Year Period(MM/DD/YYYY)from 02 /01 '/2024' to 01 /31 /2025f! Marketing or Promotion:$0 I Government Relations:$0 - Fiscal Year Period(MM/DD/YYYY)from 02 /01 f 2023 to 01 /31 /2024 , Marketing or Promotion:$0 I Government Relations:$0 . . . APPOINTMENT OE REPRESENTATIVE T -- .. (aptlonir,cinpgeoigynaaireaalroorarahtinanwiniream:t/4W) • I hereby appoint 1 . ' • whose telephone number is ' ' ' mailing address is and email address is to represent the organization during the tax exemption application process,this year,_I. hereby give permission to employees of the Commissioner of the Revenue and Director of Real Estate Valuation to discuss this application with the'organization's representative and agree to provide the necessary information should the organization's appointed representative fail to do so: ' APPLICANT'S DECLARATION By my signature;I willfully declare that the information provided Is true,correct and completerand I am authorized to file this application - on behalf of the organization.l acknowledge that the appllcadon and supporting documents ore considered public Information and will be available for public review during the applicat/onpiocess. " . I further certify that I will immediately notify the Office of Real Estate Valuation of any change in use of any real.property or the'Office of the Commissioner of the Revenue of any change in the use of any tangible personal property listed in this application since it may affect the property's tax status. Additionally,after the submission of this application,I agree to notify the Office of Real Estate Valuation if my organization acquires Or disposes of any real property or the Office of the Commissioner of the Revenue if my organization acquires or disposes of any tangible Authorized Signatory for Organ tloii Date 'SUBMISSION iNSTRUCTIONS: Once completed,please submit this application to the Office of Real Estate Valuation,(if seeking real property tax exemption),Office of the - Commissioner of the Revenue(if seeking personal property tax exemption),or both offices(if seeking both). Email Real Estate:Jill.caldwell@roanokeva.eov Email for Commissioner:rvari.lafountainffroanokeva.eov In-Person/Mail: Office of Real Estate Valuation Commissioner of the Revenue 251 Church Ave SW 251 Church Ave SW Room 250 Room 251 Roanoke,Virginia 24011 Roanoke,Virginia 24011 • Attn:Tax Exemptions Attn:Tax Exemptions 215 Church Avenue SW* Roanoke,Virginia 24011 tax.exemptions@roanokeva.gov*www.roarrokeva.gov OLD SOUTHWEST,INC. 641 Walnut Ave SW Roanoke,VA 24016 4. Real Estate TAX MAP ID PROPERTY ADDRESS DATE DESCRIPTION OF PROPERTY USE 1131301 0 Allison Ave SW E1/2 3/19/1996 Forested Pocket Park& Lot 3 Blk 7 Urban Wildlife Refuge 1131302 0 Allison Ave SW Lot 4 3/19/1996 Forested Pocket Park& Blk 7 Urban Wildlife Refuge 1131303 0 Allison Ave SW Lot 5 3/19/1996 Forested Pocket Park& BIk 7 Urban Wildlife Refuge 1131304 0 Allison Ave SW Lot 6 3/19/1996 Forested Pocket Park& Blk 7 Urban Wildlife Refuge 1120218 0 Day Ave SW Lot 21 9/5/2018 Pocket Park with BIk 2 Native Trees&Native Gardens 1 1120219 0 Day Ave SW Lot 20 8/26/1998 Pocket Park with BIk 2 Native Trees&Native - Gardens SC Internal Revenue Service Department of the Treasury District Baltimore District . 31 Hopkins Plan,Baltimore,Md. 21201 Director Person to Contact: Fo Old Southwest, Inc. EP/E0 Exami 641 Walnut Avenue SW TaxExaminer Roanoke VA 24016 Telephone Number: (301 962-6058 Refer ReplY to: EP/MO:TPA Room 1618 January 16, 1991 Dear Sir/Madam: this is in response to your inquiry dated January 2, 1991 requesting a copy of the letter which granted tax exempt Status to the above named organization. Our records show that the organization as granted exemption from Federal Income Tax under section 501(0 (3) of the Internal Revenue Code effective April, 1981 . We have also determined that the organization is not a private foundation because it is described in section(s) 509(a)(2) Donors may deduct contributions to you under section 170 of the Code. A copy of our letter certifying the status of the organization is not available, however, ,thii fetter may be used to verify your tax-exempt-status. - Because this letter could help resolve any questions about your exempt status, it should be kept in your permanent records: Sin erely yours, •ei• prionediodev R. J. Hightower District Director • • • . .: • Short Form OMB No.1545 0047 _ - . Form 99,0-FEZ: , Return:of'Organization Exempt"From Income Tax , Zo2z . Under section 501(c) 527;or4947(a)(1)of the Internal Revenue Code(except private foundations) . Do not enter,social security numbers on this form,as limey be made public.. __ - ).. Department of the Treasury - ` - r,iisSpection 1, internal Revenue.Service Go to winv.lrs.gov/Fomi990EZ for instructions and the latest information. `, f.i "R. A= For the 2022 calendar year.or tax year beglnnlng '02'02/01/22 ;and.ending 01/31/23 ' ' B,.Cr+ec3 rappecatile . -. ;C•-Name arorpad eun ,. ., '- r i.:�. - (.D Employer Identification number' Address dope , - - Namechanpe. OLD `SOUTHWEST] :'.INC :...- 54-+1171833 ._.IMiatrlt4In ; 'Nurtm e d street t«P.o.t!!d�is roe dekve sd io Street address) Rociersute. E 'Telephone number � .FinairetuiMermnated" :641 WALNUT :AVENUE SW - ,. . 540-3:43-3794 - Amended return.`.:.`'' cxy or iogn;mate or Province.co iihy,end IF or maim mud code ` -- - . _ . n • — F Group Exemption ApppeMrin9 ROANOKE - . .. - VA 24016 -- '' •Number - ' G Accounting Method. XU.Cash U:Accrual- Other(specify). - H Check ')Iic it the organization is not- I Website: WWW.OLDSOUTHWEST:ORG , . required to attach Schedule B J Tax.exempistatus(check only one)- IA'501(c)(3)n 5o1(c)I -)(insert no.) 114947(a)(1)or t t 527 (Form 990). • 1< Form of organization; , i] Corporation , 171.Trust [J Association rl Other ;• L.- Add lines 5b,6c;and 7b to line 9 to determine gross receipts.If gross receipts are$200,000 or.more;or if total assets _ - , ' . (Part II,column(B))are$500,000.or more,file Form 990 Instead of Form 990-EZ,,,,,,,,,, ,,, ,,„ .. . ....., ,.... . . ..... 3 '' ` •.. 2 4 82 0 i 1 {s Revenue,Expenses;and Changes in Net Assets or Fund Balances(see the instructions for Part I) Check if the organization used Schedule 0 to respond to any question in this Peril.. ....... ... .........................: .... El -. ,1 Contributions,gifts,grants,and similar amounts received - - r , ' - 1 - 9,'4 90 2 Program'service revenue including government fees and contracts 2 -7,025- 3 Membership dues and assessments 3 4 Investment income .., .:. ... .... ..........,, .. w 1 :'''.5a-:.Gross amount from sale of assets other than inventory ; - fro`! • . - ,; >rF b .Less cost or other basis and sales expenses' : 5b ( s . e Gain or,(loss)from sale of assetsother than inventory(subtract line 5b from tine 5a) . '. Sc . . . - - _ $. Gaming and fundraising events: ' ' -- q a Gross income from gaming(attach Schedule G if greater than 'ir,: dr,r b Gross income fromincludingjfundraising events(notincluding $ • . n of Contributions from fundraising events reported on line 1)(attach Schedule G if the � - -sum of such gross income and contributions exceeds$15,000) .. , 6b _ -8.,304 c Less direct expenses from gaming and fundraising events' 6c 4,8 97 .... d Net income or(loss)from gaming and fundraising events(add lines 6a and 6b and subtract ,>%ti ki • Iine6c) ..,....._. > .. 6d • "3',407 - 7a . Gross sates of inventory less returns and allowances 7 I L-71, ' b Less:cost of goods sold 1:7ba , -c Gross:profit or(loss)from sales of inventory(subtract line 7b from line 7a) 7c 1 . . ...' _ 8 Other revenue'(describe in Schedule 0).. .......... . . . 8 - . 9 Total revenue:Add lines 1.2,3.4,5c,6d.7c,and 8 - .9 19,923 - 10 Grants and similar amounts paid(list in.Schedule 0) 10 11 - Benefits paid to or for members 11 '12 Solar in in 13 • aari es,other compensation,and employee benefits • 12 Professional fees and other payments to independent contractors - . > . 13 S. 14 Occupancy,rent,utilities,and maintenance 14 . - 569 la -15- Printing,publications;postage,and shipping 16•16 Other expenses(describe in Schedule 0) 16 • 32,037 17 -`Total expenses:Add lines 10 through 16 .... ....: ..... . ....- 17 32;60 6 18 Ezcess'or(deficit)for the year(subtract line 17 from line 9) 18 12 i'683 19 , Net assets or fund balances.at beginning of year(from line 27,column(A))(must agree with - a. - end-of,year--figure rePortect on prior year's return) _ 19 `- 62;711 II z ,20 .Other changes in net assets,or fund balances(explain in Schedule 0) - : ., :. 20 - ._ : - 21 -Net assets or fund balances at end of year.Combine lines 18 through 20 . .. .. ..... .. . . .. ... 21' "-50,02 8. -For Paperwork Reduction;Act Notice,see the separate instructions - - , _ . -Form-990-EZ(2022) DM • Form 990.-E2.0024 OLD SOUTHWEST, INC 54-1171833 - Page 2 PP40:.114 Balance Sheets(see the instructions for Part II) .,•- - • CheCic if the organization used Schedule 0 to resPiond iiiani question in this Part II . . _ ... . .. .-., .-, .. . .,. .:•. El .. . • ..: .. .... v .v . , • , _ ,. , . ,.., ,.,, ...: (A)Beginning of year • .,(B)End of year . - 22 Cash,Sevings,and investments-,........., . . ..._ ; , ,. , ,_ 7 : 48 411:22 . 35,428 ., ., ,,,,,,,...... ... ,... .- 23-Land andbuildings • . . 14,600 13 14,600 ,. ..._ .. , ‘. 24 Other assets(describe in Schedule 0) ' - 0 24 . . ,, ,----..- • . 25 TotalassetS • ' , - _ , . . r ••.- - -- Y--•--- - 62,711 25 - :50,028, 26 Total liabilities(describe in Schedule 0) , - , .-, 27y Net aSSets Or fund balances(line 27 of column(e)must agree W.th line 21) , • ' 62,711 2* - 50,028. .-:.14(110. C.v. Statement of Program Service Accomplishments(see the instructions for Part III)* , -:- • Check if the organization used Schedule 0 to respond to any question in this Part III i.::i- Ec . Expenses - Whet is the organizations primary exempt purpose? .;„ _ : ,•• - .- :- ;::': . --. _ — - ..,, -(Required for section • )EiCHBOatiOno:PluiSEnVATZON i C0t4fUliint ASSISTANCE -.... .,.l'. .,-- -- -501(0)(3)and 501(c)(4) Describe the organizations service accomplishments ter each of its three largest program seiVicei, . organizations;optional for as measured by expenses.hi a clear and concise manner,describe the.senrices provided,the number of .. ',- , others.) , .. perions beheitedr and,other relevant friformatiOn far each'progrEim title, - -. . 28 SEE ScaEotni,a - . • ' : . " ' - ' . __ .,_ _ . . - • (Grants$ - - )-.If this amount includes foreign grants,check here.- -- , • , n. 28a .. -9,,4 41 29 •,ssz SCHEDULE o , . ._ . • (Grants$ - . ) If this amount includes foreign grants,check here . ., - 1-1, 29a 20,501 30 SHE•SCHEDULE 0 ' , . . . .(Grants$ ) If this amount includes foreign grants,check here ., . . . ..,... . ._. .,-I_ 30a . 626 31 Other program services',(describe in Schedule 0) (Grants$ • - . ' ) If this amount includes foreign grants,check here ....,-. . .. ....... _ .f. 11 51a 32'total program Service expanses(add lines 28a through 31a) - - , 32 " ,- -, - 30,568 Heart kii List of Officers,Directors,Trustebs,and Key Employees(list each one even if not compensated—.see the instructions for Part IV) f ; , Check if the organization used Schedule 0 to respond to any question In this Part IV,-,, -" -: ' ° , -• " . ,- ' - 1 I . . ,(a)Name and b I rms . . (d) . . Re rlable htliirsAverage Ki P° tio I flea lb benefits, , . - .- bile , , . compc_nsA 1. . thoutions to empl )EiUmated .n1 M • devoted to position (Fo vv.zrloe9smISC/ 000 oyee (e amoubenefit plans,and • other compensaeon , ,.. . t .toes-NM) ' - deferred compensation - ,--• at hot patclienter-0-) . . . . MARY JO GALE ' . - - . _ , DIRECTOR . 5.00 . . _ 0 . 0 - . 0 . . TEARY, MCGUIRE • . . • VICE---PRESIDENT . 5.00 0 0 0 MARK HOSTETTER . .....,.,. ............__ .... ,„ .... ,,. .. ........, ..... -.... . pRESIDgNT .1 10.00 : . 0 0 0 BILL-DANDRIDGE • . . . ...... ..... ......„...... .. ., .. . .. . . . . „. .. . DIRECTOR . 5.00 0 0 RICHARD. NORMAND . . . . .............................. . __. . .., . . . , , , . .. DIRECTOR 5.00 0 . 0 0 'AlsiN MARIE DRAKE . .. - ., .. . .. ................-,... ......._ .. ....... . .. ..,.. .... ... „ DIRECTOR 5.00 " _0 0 0 DAVID JEAVONS • . . TREASURER 5.00 0 0 0 - JULIE- GALE „ DIRECTOR . 5.00 0 _ . 0 ' _ 0 . JULIE MUGFORD — • - I. . . . ,- . , . DIRECTOR . 5.00 0 . ELAINE.FLECK - . . . • ., . - - - DIRECTOR 5.00 0 0 . .0 STEPHANIE BILBREY . , - , DIRECTOR - - * • • 5.00' - '. 0 • 0 MARY ANNE MATHER ...........,.....r.„........ - . .....r. ... ......,.. . „. , SECRETARY _ 5.00 0 0 0 DAA ' Form 990-EZ(2022) I Form99O-EZ(2022) OLD SOUTHWEST, _INC 54-11718.31 .,Page 2 Par t U j Balance Sheets(see the instructions for II) Check;if the organizationused'Schedule•O to respond to any question m:this Part II ..,:_ ,_..... , . •:, ,_ .. n ... , (A)Beginning of year (6)End or year . 22 :Cash,savings,and investments -. "•0 -22 .-- •- 23 Land and buildings 24 Other assets(describe in Schedule 0) 25, 26-Total liabilities(describe id Schedule 0) ..0 !..26 •.-. 0 27 Net assets or fund balances(line 27 of column(B)must agree with line 21), ... -,-. --. ,, . '.0 27 ' . , , 0 sPart'Hi Statement of Program Service Accomplishments(see the instructions for Part III). - - - - Check•.if the organization used Schedule 0 to respond to any question in this Part Ill .. . 111_. . ',Expenses What is the organizations primary exempt purpose? . - - ,- (Required for section - • 501(c)(3)and 501(c)(4) Describe the organization's program service accomplishments for each of its three largest program services, - : organizations;=optional for as measured by expenses.In a clear and concise manner,describe the services provided,the number Of - others.) • persons benefited,and other relevant information for each program title. . 282. - (Grants S- '- . - - •. - ) If this amount includes foreign grants,check here. - _i.'--. . .. '-_f,1 28a- - 29 ,..,. , , , (Grants b ) If this amount includes foreign grants,check here ,.. . .. ... fl 29a ' ' ` 30 - - (Grants$ , check) If this amount includes foreign grants, here . 0 30a 31 Other program services(descr,ein Schedule 0),.,,_,,,, , . • .. . •(Grants$ - ) If this amount includes foreign grants,check here -:-,._. ' n 31a • - 32 Total:program`service expenses(add lines 28a through 31a) ... 32 i ao •: List of Officers,Directors,Trustees,and Key Employees(list each one even if not compensated see the instructions for Part IV) Check if the organization used Schedule 0 to respond to any question In this Part IV:_: I i - b)Average -(c)Reportable (d)Health beneits.' -(a)Estimated mated amount (a)Name and title hours per week - compensation contributions to employee devoted to position (Forms W-2/1099-MISC/ benefit plans,and - other compensation - 1099-NEC) deterred compensation- • (lint paid,enter 70-) . ' . ._- • - LYNN SPENO ' . . . , DIRECTOR 5.00 0 0 0 GARY NIXON . - DIRECTOR 5.00• 0 = 0 -. . 0 BETSY NIXON DIRECTOR 5.00 - - 0 0 - 0 • onn,.. ._ .. Form 990-EZ(2022) Form eso ez(zozzp OLD-:SOUTHWEST, INC. 54-117; 833 Page 3 i yr Other Information(Note'the Schedule A and personal.benefit contract statement requirements in theta- • ' ` instructions for Part V)Check if tha organization used,Schedofe O to:respond_:to any::question in'this Party ,U 33 Did the organization engage in any significant actniity:not previously reported to the IRS?If"Yes,"provide a Yes No detailed description of each activity in Schedule O y 34 Were any significant changes made to the organizing or governing documents?If"Yes attach a conformed 433 X n9 copy of the amended documents,if they reflect a change to the organizations name.Otherwise,explain the T change on Schedu e O See instructions €= ny s 35a Did the organization have unrelated business gross income of$1 000 or more dun the.year from business• r. ra• X activities(such as those reported on,tines°2 6a,and 7a,,among others)? b If'Yes"to line_35a;'has the organization fled a Form 990-T for the - ` io year?If No provide an explanation in Sdhedule O � 35a c Was the organization;a action 501(c(4),501(c)(5);or 501 c 6 o ionization su 35b ( )( ) r9- bled to section 6033(0 notice, k h . '; `f t z3 reporting,and proxy tax requirements during the year?if Yes complete Schedule-C,Part III 36 Did the .;. 35C X organization undergo a'liquidation,dissolution termination or significant disposition of net assets <t-< -�- during the year?If-Yes.'complete applicable parts'of Schedule N ='. ' 37a Enter amount of political36 s X expenditures,director indirect,as described,In the instructions : _ 3Ta m .ti. b 'Did the organization file Form 1120-POL fortis year? 37.b X 38a Did the organization borrow from,or make any loans to any officer,director,trustee,or key employee;or were tga c f anysudrioans made in a prior year and still outstanding atthe--end of the tax8}' a?>.f. °' {t' b If Yes complete Schedule L.Radii,.and enter the total amount involved year covered by this return 38A X Y . Enter;39 Section 501{c)(7)Organizations. r. _. ,, ," 36b : ae a Initiation fees and capital contributions.included on line 9 4' s b Gross receipts,included online 9,for public use of clrib facilities 39as4 �x t �x 40a Section 501(c){3)organizations:Enter amount of lax imposed on the organization during the yearunder, 39 ' s a M b section 4911 section 4912 - .,. . *. 3 section 4955 ()( ) ( )( ,) 9 g engage any } . .. b Sect*501(0(3),501 c 4,and 501 c 29)or anizahons:Did the or ionization en a e in section 4958 u .4r } excess benefit transaction Burin they. x'? * , .”.,g year,or dad it engagein an excess.benefit transaction in a prior year that has not been reported on any of its prior Forms 990 or 999EZ?l( Yes complete Schedule°L,•Part I e Section 501 c 3 501 c 4 and 501 c 29 or enizations Enter amount of tax imposed OO OO O( )- 9 40b X on organization managers or disqualified persons during the year under sections 4912, is " 'Yx 4955„and 495t3 az s d Section-501(c)(3) 501(c)(4) and 501(c)(29)organizations Enter amount of tax on,fine .40c reimbursed by the organization , e All organizations At any trine during the tax"year was the organization a-party to a prohibited tax shelter ` a transaction?If"Yes.,co - „mpfete Form 8686 T 41 List the slates with which a copy of this_return.is filed NONE40e• . 42a The organizations books are in care of OLD'SOUTHWEST, INC eas + ays Telephone no. 540 34'3 879'4 Located et noaxoice VA ZIP+4 ,. .. . .,.,- . 24016 . b At any time during the calendar , -, year,did the organization have an interest in or a signature or other aulhoriy over �rYes •'tVo a financial account rn a foreign country(such as a bank account,securities account,or other financial account)? °. .-, If"Yes,!'enter the name of the foreign country , , , 42b" . X. - See the.instructions for exceptions and filing requirements'for FinCEN Form 114,Re p Report of Foreign Financial Accounts(FEAR). p reign Sank and xti'sM .- 7.k < > t a At any time during the calendar year,did the organization'maintain an office outside the United States? 42? ""� ''"`� if"Yes,"enter the name of the foreign country 42c X 43 Section 4947(a)(1)nonexempt charitable trusts filing Form"990-EZ in lieu of Form-1041-=Check here. ,. •.,„... ,:. and enter the amount of tax-exempt interest received or accrued during the tax year 1 . 143 I 44a Did the organization maintain any donor advised funds dunng the year?'If"Yes,"Form 990.must be a Yes NO completed Instead of Form 990-EZ -- - � . z .r.,�,:,_s b Did the organization operate one or more hospital facilities duringthe year? If'Yes,"Form 990 must be 448 X Year• 1 completed instead cif Form 990-EZ . ,. •..,.a.. 'a l' c Did the organization receive any payments for indoor tanning services during the year? 44 X d If"Yes-..line 44c,has the organization filed ai l orm 720 to re These''aN 44c X Port p yments�If"No,•provide an � gs%; :�"'�-� try�tK explanation in Schedule O: 45a Did the organization have a controlled entity within the meaning of section 512(b(13)? b Did the organization receive any payment from or engage in any transaction with a controlled en t Within 45a X tNywithin the ��c� �*,� meaning of section 512(b)(13)?If"Yes,"Form 990 and Schedule R may need to be completed instead of `"i' 4'`k} x a Form 990•EZ.See instructions - E .<Y „;:; ooa-. ;..a ..' . _` 45b' , X P , - - - Fain 990-EZ(2i)22) • Form 990-EZ(2022) OLD SOUTHWEST, INC 54-1171833 Page 4 Yes No 46Did the organization engage,directly or indirectly,in political campaign activities on behati of or in opposition to candidates for public office?If'Yes,'complete Schedule C,Part I,, - 46 X PaftVt= Section 501(c)(3)Organizations Only All section 501(c)(3)organizations must answer questions 47-49b and 52,and complete the tables for lines 50 and-51. Check if the organization used Schedule 0.to respond to any question in this Part VI., 0 Yes No 47 Did the organization engage in lobbying activities or have a section 501(h)election in effect during the tax year?If'Yes,"complete Schedule C,Part II 47 X 48 Is the organization a school as described In section 170(b)(1)(A)(1i)?If-Yes.'complete Schedule E 48 X 49a Did the organization make any transfers to an exempt non-charitable related organization? 49a X b If"Yes,'was the related organization a section 527 organization? 49b 50 Complete this table for the organization's five highest compensated employees(other than officers,directors,trustees,and key employees)who each received more than$100,000 of compensation from the organization,If there is none,enter'None.' - (b)Average (c)Reportable (d)Health benefits, (el Estimated amount of (a)Name and title of each employee hours per week compensation contributor's to employee devoted to position (Forms W-2/1099-MISC) benefit plans,and other compensation toga-NEC) deferred compensation NONE f Total number of other employees paid over$100,000 51 Complete this table for the organization's five highest compensated independent contractors who each received more than 5100,000 of compensation from the.oroanization.If there is none,enter'None." . (a)Name and business address of each independent contractor (b)Type of service (c)Compensation NONE - . • d Total number of other independent contractors each receiving over$100,000 52 Did the organization complete Schedule A?Note:All section 501(c)(3)organizations must attach a completed Schedule A ...:... ._........... . ..... ........... ... . .. ... 0 Yes No Under penalties of perjury,I declare that I have examined this return,including accompanying schedules and statements,and to the best of my knowledge and belief,it rs true,correct,and complete.Declaration of preparer(other than officer)is based on al information of which preparer has any knowledge. Sign Signature el*ricer Date Here DAVID JEAVONS TREASURER Type or piM name and tine Print/Type preparers name • .Preparers signature Date • ��---;; PTIN V Cheek I� Paid J. DAVID WRIGHT 11/29/23 sehr-emylared. P00352105 Preparer F,,,,,•simene ANDERSON & REED, LLP prose 1 54-06177257 Use Only Fees address 15.15 ;FRANKLIN RD .SW ROANOKE, VA . 24016-5206 Phonon°. 540-344-4333 May the IRS discuss this return with the preparer shown above?See instructions • 1 YeS , No Form 990-EZ(2022) DM • . .. .... . ' . . . „ . . • " • • • .., ' ,ort, • '',: • ,• • W••.7.1.,fit .•,,,,,,•.- - . . „ .. . • - -r ..?'$ 1''''''':-.6- '' '' ' . \P ‘ 41A'.;*.• , ' .... . , . , ' -ri:.1 N-•"4""--"- :1".• - • , ,. ,: . . _, ,, ::-, .. . ...., •, )..!,:,.1 „" . * ', ' A • , , ... ,. .....---,-,:- . i \ili 4 - 0. , . .'.,.., Y. .•.. , .-• .- .: ,i -, . - •.• , , • 1;:. .,-.• .,_. - • , ,-., A;',.•-• - • ,1 - . , , ...,, .... ;,-.),•,-L,:.•,„, •-. ...\,..,_. .. • . 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Master Gardener&native garden design specialist Sharon Burnham from Garden Vitals visits the site to measure proposed native-species gardens in preparation for planting 10 definition trees,including an American white oak legacy tree,5 red buds,-and 4 Arborvitae. Sharon:has selected &sourced native pollinator plants proposed for purchase and planting 9/2023.Tree_• steward Don Mugford&05W neighbors planted the trees during groundbreaking. 1 5"'.^ ^r^, R fi< xx n fg10iNai t. ,- : ':'..:-\,4, ,',"".1.::c ;',,,,,.,24%,;;;'":/-.7,-.1.—zak,,,,i4- ;i---:- ' , -.,, '; ',' :.''' ) -:- ,r:- --4.4:,,T1''''',N.."4.1.4tr,f‘;',, ,,',.:._,v-',,, f -'.. .i""C �`.7 xy i,: t ,k #4 i i`.. ."t'� ►fir-;:4 r t r• .' dr^ �,..- di a r 'a Y u f Y '" ;,,,, 1..,..n`, a.�.,�,... 's �y r is ' t ". x s • I• �rfvy, yy, X . .�j',T Q- Li t � �> t �k T f kk�y' S1. "� {�� "�° r fY, ��M'��, � _ J��t �,� Asa �� t � � t 1 �,�r<rocrt�»r .. � r� 1 '�' '~ • Y�� t{.+cw" �� h# � .] r �AGi �Ir�, k _ `+ ,n�!>Tliai,t. � ' jet; > i/ i- .. e ♦-. T .-3 r—...�^�'�'_.�--.,--..~I ' Pnfi I. -• `•'g, .. " `�"�b} {�` Ey §� , s 4 -- _.- , jjT , 5' an ' 8 has + T 1 „ �' 'f� Y/VENUE `� ►uiut is sE r « pdcKEl ?/`RK��P�ntE SPACE Early Pocket Park Draft siting pollinator gardens/hedgerows(not scaled}, Siting of ten Pr native trees not shown. CARDINAL NEWS SERVING SOUTHWEST AND SOLITHSIDE VIRGINIA NOTICE OF PUBLIC HEARING • AFFIDAVIT OF PUBLICATION Notice is hereby given that the City Coun- cil of the City of Roanoke will hold a public hearing at its regular meeting to be held on Cardinal News Monday,November 17,2025,commenc- P.O. Box 4455, Roanoke,VA 24015 ing at 7:00 p.m.,in the Council Chambers, 4th Floor, Noel C.Taylor Municipal Build- (540) 467-2189 ing,215 Church Avenue,S.W.,Roanoke, Virginia on the question of adoption of an State of Florida, County of Orange, ss: ordinance pursuant to Section 58.1-3651, Code of Virginia (1950), as amended, approving the request of Old Southwest, I, Ankit Sachdeva, of lawful age, being duly sworn Ino., for designation of its real property, identified'as 0 Day Avenue; S.W., Roa- upon oath depose and say that I am an agent of noke, Virginia (Tax Map #1i20218 and Column Software, PBC, duly appointed and #1120219)as exempt from-taxation. authorized agent of the Publisher of Cardinal News, a The total assessed value of the real estate taxes for 0 Day Avenue, S.W.,Tax Map publication that is a "legal newspaper"as that term is #1120218,for which tax exemption is be- defined in 8.01-324 of the Code of Virginia, and ing sought is$45,900 for the 2025-2026 tax year,with a tax-of$279.99.The loss authorized as such by Order of the Circuit Court, that of revenue to the City of Roanoke for the the full text of the attached notice was published in 2025-2026 tax year will be$56.00 for the installment due on April 6,2026,after a said publication and also at 20%service charge is levied in lieu of real www.publicnoticevirginia.com, which is a searchable estate taxes. statewide repository of such notices, on the following The total assessed value of the real estate taxes for 0 Day Avenue, S.W.,Tax Map dates. #1120219,for which tax exemption is be- ing sought is$45,900 for the 2025-2026 Publication Dates: tax year,with a tax of$279.99.The loss • Nov 6, 2025 of revenue to the City of Roanoke for the 2025-2026 tax year will be$56.00 for the installment due on April 6.2026,after a Notice ID: fV23T76H7itud Mav5aNJ 20%service charge is levied in lieu of real estate taxes. Notice Name: NPH-Tax Exemption-Old Southwest All persons wishing to address City Coun- Publication Fee: $120.00 cii must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or call- flNkit S'ackde�a ing(540)853-2541 by 4:00 p.m.,on Mon- day,November 17,2025.For further infor- mation on the matter,you may contact the Office of the City Clerk at(540)853-2541. Agent if you are a person with a disability who ' Oiwinmibi needs accommodations for this public JESSICA GORDON-THOMPSON hearing, contact the City Clerk's Office, VERIFICATION Notary Public-State of Florida (540)853-2541,by 12:00 noon on Thurs- �: trtttt .`a_ Commission#HH301656 day,November 13,2025. State of Florida =9+.rp Expires on August 17,2026 � \\Q\ County of Orange �'nruaaimoro� The City of Roanoke provides interpre • - tation at no cost for all public meetings, upon request. If you would like to request Signed or attested before me on this: 11/10/2025 an interpreter,please let us know at least 24 hours in advance by calling(540)853- `, 1283. La Ciudad de Roanoke proporciona inter- pretaci6n sin costo por todas citas publi- Notary Public cas,previa solicitud.Si ustecidesea solic- itar un interprets,heganoslo saber con al Notarized remotely online using communication technology via Proof. menos 24 horas de antelacien por Ilamar (540)853-1283. Jiji la Roanoke linatoa huduma ya ukali- mani bila malipo katika mikutano yote ya NPH-Tax Exemption-Old Southwest I Page 1 of 2 • umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe an- galau sae 24 kabla kwa kupiga simu(540) 853-1283. 24 1 GIVEN,undermy hand this 6th day of No- vember,2025. Cecelia F.McCoy,City Clerk NPH-Tax Exemption-Old Southwest I Page 2 of 2 NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at its regular meeting to be held on Monday, November 17, 2025, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,Virginia on the question of adoption of an ordinance pursuant to Section 58.1-3651,Code of Virginia(1950), as amended,approving the request of Old Southwest,Inc.,for designation of its real property, identified as 0 Day Avenue, S.W., Roanoke, Virginia (Tax Map #1120218 and #1120219) as exempt from taxation. The total assessed value of the real estate taxes for 0 Day Avenue, S.W., Tax Map #1120218, for which tax exemption is being sought is $45,900 for the 2025-2026 tax year,with a tax of$279.99. The loss of revenue to the City of Roanoke for the 2025-2026 tax year will be $56.00 for the installment due on April 6, 2026, after a 20% service charge is levied in lieu of real estate taxes. The total assessed value of the real estate taxes for 0 Day Avenue, S.W., Tax Map #1120219, for which tax exemption is being sought is$45,900 for the 2025-2026 tax year, with a tax of$279.99. The loss of revenue to the City of Roanoke for the 2025-2026 tax year will be $56.00 for the installment due on April 6, 2026, after a 20% service charge is levied in lieu of real estate taxes. All persons wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or calling(540) 853-2541 by 4:00 p.m.,on Monday,November 17,2025.For further information on the matter,you may contact the Office of the City Clerk at(540) 853-2541. If you are a person with a disability who needs accommodations for this public hearing, contact the City Clerk's Office, (540)853-2541,by 12:00 noon on Thursday,November 13, 2025. The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas,previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853-1283. I ,aJ1A Ls-4 ,liul J.) Ls-Al-L L jl 4-?j3 a:,.jib ail cj9s4 Ls-4J.4 uL-1?.4-44 LsI,y, c%,,1,&J. J6-1. thj- J 1 cJ.i'L' °JUL 14 c."LO' c9'J�' j1 cJi9 C:=.1+++ 24 di1.1. 10 4.4 (.1,114 ti GIVEN under my hand this 6th day of November, 2025. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish once in the Cardinal News,Vlegal notices, at notices@cardinalnews.org ews.org on Thursday,November 6, 2025. Please send bill and affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor,Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 17th day of November 2025. No. 43319-111725. AN ORDINANCE authorizing the conveyance of a public waterline easement and a public sanitary sewer easement along the property owned by the City of Roanoke, located in Roanoke County, adjacent to Peters Creek Road bearing County Parcel Identification No. 0.37.13-04-03.00-0000, to the Western Virginia Water Authority, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. WHEREAS, a public hearing at which all citizens had an opportunity to be heard with respect to this matter was held by Council on November 17, 2025. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager, or designee, is hereby authorized, for and on behalf of the City, to execute the necessary documents providing for the conveyance of a twenty foot (20') public waterline easement and a twenty foot (20') public sanitary sewer easement to construct, install, improve, operate, inspect, use, maintain, repair or replace a waterline and sewer line or lines upon, over, under, and across City-owned property located in Roanoke County, bearing County Parcel Identification No. 037.13-04-03.00-0000, adjacent to Peters Creek Road, to provide service to adjacent properties, as more particularly set forth in the City Manager's Report dated November 17, 2025. 2. All documents necessary for this conveyance shall be in a form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading,of ' G. N\ this ordinance by title is hereby dispensed with. - �.. % ATTEST: -- �• I 5r)/kel City Clerk. - ' ti ;1.: City f` City Manager's Report Submitted by: Ross Campbell, PE, Director �� Department of Public Works ROANOKE November 17, 2025 Title: Public Hearing to consider granting an easement to-the Western Virginia Water Authority (WVWA) on Roanoke County Parcel Identification No. 0.37.13-04-03.00-0000. Background: The Western Virginia Water Authority (VVVWA) has requested the City grant it a 20' public waterline easement and a 20' public sanitary sewer easement to construct,.install, • improve, operate, inspect, use, maintain, repair or replace a waterline and sewer line or lines upon, over, under, and across City-owned property located in Roanoke County bearing Roanoke County Parcel Identification No. 0.37.13-04-03.00-0000 adjacent to Peters.Creek Road. This parcel is owned by the City for purposes of flood control on Peters Creek Considerations: The requested easements are to provide service to adjacent properties located within Roanoke County. The location of the easements are generally described on the exhibit attached hereto. Recommended Action: Following the public hearing, authorize the City Manager, or designee, to execute a Deed of Easement, substantially similar in form to the proposed Deed of Easement attached to this item, conveying a water line easement and sanitary sewer easement across City owned property located in Roanoke County,.bearing Roanoke County Parcel Identification No. 0.37.13-04-03.00-0000, to the Western Virginia Water Authority. All documents necessary for this conveyance shall be upon form approved by the City Attorney. Valmarie Turner, City Manager • • . • • INSTRUMENT# i NEW 20'AND VARIABLE WIDTH • - 4,0 / S n PUBLIC WATERLINE EASEMENT _�1 _ WNW pi.� '\�' v O LINE TABLE FROM CITY OF ROANOKE •. 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Property of • ' lnslnrmenf/1p14067JI,� -- - \ Sewer Easement •� :Brass Pro LLC Cof A.. '70'APO —__ \ \ •,1,462 a/.-R03356 Ao. Tol Instrument l201404630 EASl;VENT �� 1' o __P/af Inslm�e%Al2'0T405'60 INSIRUM EX.;0''APCp EASp(ENT -- • D.B.I513 Pg.1230-I333(Plat)aTBT0T405050 --�_\ n .n d • AB. -.Pg.2.5 \ 139.45' r. i j • \ \ \' N40'28'.if• •�� •� •EXHIBIT SHOWING A NEW N ( LEGEND "�T' yia.=__ \ ` W® Ex 20'AND VARIABLE WIDTH. Aa • ACRES f, EX I5'. v, • — -- - -' Iron PUBLIC WATERLINE EASEMENT .. DEL .DEED BOOM • •6.rporavAC: gfESAPEgI(£MD • __ , . .. .. Pin t^ 'b EX EMSnNa 7ECEPHDNE£ASTA(ENT ?� • • • > LOCATED ON n,h fax 1037.17-01-02.00-0000. o N • c, PG .' PACE D.B..1160,Pa IJS .- Properlyof TAX#037.13-04-03,01-0000 N e . P.B. .PLAT BOOK - • . .GRAPHIC•SCALE . 'THIS PLAT DOES:NOT CONSTITUTE A SUBDIVISION • 'en HART INVETMNTS IV LLC ' - ' Iri o P.U.E.. PUBDC.U9DiY EASEVENT - PROPERTY OF sT. Sg1ARE(TET OR COMBINATION OF LAND,UNDER THE ROANOKE c Instrument�20062I766 • . 'BP2 LLC N. .a 6' •asE., SANITARY SEVER EASEMENT . w u so too : aoo • COUNTY-SUBDIVISION AND/OR ZONING ORDINANCES ' - Iu 'D.B.1277,Pg.102006215(PIDt) (INSTRUMENT a202554565) �. Z ' W.LE. WAIERUNE EASEMENT , - - 20'AND VARIABLE WIDTH '¢' • 6 , - _. (Or FEEL ) :CLERK'S CERTIFICATE. •• .' ' • - PUBLIC WATERLINE EASEMENT NOTES,• ... L1nah 60 fl o -•1.-THIS EXHIBIT IS:BASED ON A CURRENT FIELD SURVEY.- • - •'IN 1HE CLERK'S OFFICE OF THE CIRCUIT:CCURT OF ROANOKE COUNTY, AND ' • 2-#NE PURPOSE OF IRIS EXHIBIT IS TO SNOW THE NEW 20'•PUBLICSSEWER LINE EASEMENT AND NEW ' ' •VIRGINIA, THIS PLAT WITH ITS CERTIFICATE OF ACKNOWLEDGMENT, THERETO, .00" H OF` 2O'PUBLIC SEWER ry PUBLIC 20'AND VARIABLE,WIDTH WATERLINE EASEMENTS AND DOES NOT CONSTITUTE A BWNDARY.SURVEY. : ANNEXED,IS ADMITTED TO RECORD ON 1HI5 • • •DAY OF • ' o ' • •N: J.THIS SWIBIT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT.TITLE REPORT AND '- 2025,AT - OCLOCK_EA. , - ' ; ,�� TARRY THOMAS C'� . TAX#037.13-04-03.00-0000 . • 1 . •, ENCUMBRANCES MAY EXIST THAT AFFECT THE SUBJECT'PROPERTY THAT ARE NOT SHOWN HEREON. . c0i O Ls,' R: _ . ' ' PROPERTY OF ' - 4.THE PROPERTY AS SHOWN HEREON IS NOT LOCATED WITHIN THE EMITS OF A SPECIAL '. TESTED W.MICJUEL GAWHER,•CLERK OS f 2.$'202.0 CITY OF ROANOKE • 'ry FLOOD HAZARD AREA AS-DESIGNATED BY F.EM.A.•THIS OPINION IS BASED ON AN - ,. a..No.002469 '. '1 •,(D.B.1561,PG:676) ' INSPECTION'OF THE FLOOD:INSURANCE RATE MAPS AND HAS BEEN VERIFIED BY ACTUAL .' •- • Dye-4 • - - BEING GRANTED TO THE i 'C FIELD.ELEVATIONS,SEE MAP NUMBER 51161C01340,DATED SEPTEMBER'.28,2007, - .• • UNSHADED ZONE X,AREA-OF MINIMAL FLOOD HAZARD. WESTERNTEDA TNIA WATER AUTHORITY-1 i ... . DEPUTY CLERK N D SO RV' • SITUATED AT 4900 NORTH SPRING DR B 5,FOR CLARITY PURPOSE'S NOT ALL PHYSICAL IMPROVEMENTS ON THE SUBeECT PROPERTY ARE SHOWN ON CATAWBA MAGISTERIAL DISTRICT g' 6 'THIS EXHIBIT. • :' ROANOKE•COUNTY;VIRGINIA SHEET 1 OF 1 . •• INSTRUMENT • - ` Document drafted by: Richard L.Derrico(VSB#33442) Copenhaver,Ellett&Derrico 30 Franklin Road,SW,Suite 200 Roanoke,Virginia 24011 Tax Map No.: 037.13-04-03.00-0000 THIS EASEMENT AGREEMENT,made this day of , 2025, by and between CITY OF ROANOKE, VIRGINIA, a Virginia local governmental entity ("Grantor"); and the WESTERN VIRGINIA WATER AUTHORITY, a Virginia Public Service Authority("Grantee"). : WITNES SETH : WHEREAS, Roanoke City Council authorized the conveyance of the easements described herein pursuant to Ordinance No. , adopted by Roanoke City Council on November 17, 2025, after advertising and holding a public hearing where Roanoke City Council considered this matter. That for and in consideration of the sum of One Dollar ($1.00), paid in hand-at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modem English Covenants of Title unto the Grantee, its successors and assigns, the following described easements, to-wit: I. New 20' and Variable Width Public Waterline Easement 14,233 s.f. - 0.32674 ac. A perpetual and variable 20-foot, variable width the Public Waterline, RIGHT and EASEMENT, to construct, install, improve, operate, inspect,use, maintain, repair or replace a water line or lines together with related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across that tract or parcel of land belonging to the Grantor City of Roanoke, acquired by deed dated June 12, 1998, and recorded in the Clerk's Office for the Circuit Court of the County of Roanoke, Virginia, in Deed Bood 1581, Page 676, as shown in Plat Book 21, Page 25, and designated on the Land Records as Tax Map No. 037.13-04-03.00-0000-(the "Water Line"). The location of said easement is more particularly described on the exhibit attached hereto as "Exhibit A" and by this reference made a part hereof(the "Plat"),together with H.New 20' Public Sewer Easement 1,462 s.f.-0.03356 ac. A perpetual 20-foot wide RIGHT and EASEMENT, to construct, install, improve, operate, inspect, use, maintain, repair or replace a public sewer line or lines together with related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across that tract or parcel of land belonging to the Grantor City of Roanoke, acquired by deed dated June 12, 1998, and recorded in the Clerk's Office for the Circuit Court of the County of Roanoke, Virginia, in Deed Book 1581, Page 676, as shown in Plat Book 21, Page 25, and designated on the Land Records as Tax Map No. 037.13-04-03.00-0000 (the "Sewer Line"). The location of said easement is more particularly described on the exhibit attached hereto as "Exhibit A" and by this reference made a part hereof(the "Plat"). The Grantee agrees to restore and repair any actual damage to Grantor's property which may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable to the condition at the time the easement was granted, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endangers or interferes with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easements herein granted or placed in such location as to render said easements inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The grant and provision of this Easement Agreement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. WITNESS the following signatures and seals: (SEAL) Name: City of Roanoke, Grantor By: (title) COMMONWEALTH OF VIRGINIA COUNTY/CITY OF , to-wit: The foregoing instrument was acknowledged before me this _ day of , 2025, by Valmarie Turner, City Manager for the City of Roanoke, for and on behalf of the City of Roanoke. Notary Public (SEAL) Name: Western Virginia Water Authority, Grantee By: (title) COMMONWEALTH OF VIRGINIA COUNTY/CITY OF ,to-wit: The foregoing instrument was acknowledged before me this day of , 2025, by , on behalf of the Western Virginia Water Authority. Notary Public My commission expires: My Registration No.: kti CARDINAL NEWS SERVING SOUTHWEST AND SOUTNSIDE VIRGINIA NOTICE OF PUBLIC HEARING AFFIDAVIT OF PUBLICATION Pursuant to the requirements of Sec- tions 15.2-1800.B and 15.2-1813, Code of Virginia(1950),as amended,notice is Cardinal News hereby given that the Council of the City P.O. Box 4455, Roanoke,VA 24015 of Roanoke(City)will hold a public hear- ing on November 17,2025,at 7:00 p.m., (540) 467-2189 or as soon thereafter as the matter may be heard, in the Council Chamber, 4th State of Florida, County of Orange, ss: Floor,Room 450,Noel C.Taylor-Municipal Building, 215 Church Avenue,S.W., Ro- anoke,Virginia,24011,to receive public I, Ankit Sachdeva, of lawful age, being duly sworn comments on the proposed conveyance of the following easements across City- upon oath depose and say that I am an agent of owned property located in Roanoke Coun- ty bearing County0 Identification No. Column Software, PBC, dulyappointed and 0.37.1304-03.00000 adjacel t to Peters authorized agent of the Publisher of Cardinal News, a Creek Road to the Western Virginia Water publication that is a "legal newspaper"as that term is •( 0')Authority(Authority): easement1)a andnew 2)a y - g (EO')waterline easement and(2)a twen- defined in 8.01-324 of the Code of Virginia, and ty foot(20')sanitary sewer easement.All easements are approximately 20'in width. authorized as such by Order of the Circuit Court, that The purpose of the easements are to pro- the full text of the attached notice was published in vide utility service by the Authority to adja- cent properties. said publication and also at www.publicnoticevirginia.com, which is a searchable A public hearing is required pursuant to Section 15.2-1800 of the Code of Virginia statewide repository of such notices, on the following before City Council may authorize the con- dates. veyance of such easements. All persons wishing to address City Coun- Publication Dates: cii must sign-up with the City Clerk's Office • Nov 6, 2025 by emailing clerkeroanokeva.govor call- ing(540)853-2541 by 4:00 p.m.,on Mon- day, r- Notice ID: x6jEZObUgT8IRZohj9IM i nonthemattr 17,matte025.r,you mayr contar ct toe mation on the matter,.you contact the Office of the City Clerk at(540)853-2541. Notice Name: NPH-WVWA Easement-Across Roanoke County If you are a person with a disability who needs,accommodations for this hearing, please contact the City Clerk's Office at Publication Fee: $120.00 (540) 853-2541, before 12:00 noon on Thursday,November 13,2025. Ahkit fackdeva • The City of Roanoke provides interpre- tation at no cost for all public meetings, upon request.If you would like to request Agent an interpreter,please let us know at least JESSICA GORDON-THOMPSON 24 hours in advance by calling(540)853- o Notary Public-State of Florida 1283. VERIFICATION =� IIIIII .1t= Commission a HH001656 '—a'' EXpires on August 77,2026 , F of Fro\, La Ciudad de Roanoke proporciona Inter- State of Florida n7ii„„„„0, pretacidn sin costo por todas citas publi- cas,previa solicitud.Si usted desea solic- County of Orange itar un interprete,haganoslo'saber con al menos 24 horas de antelacion-por Ilamar Signed or attested before me on this: 11/10/2025 (540)853=1283. Jiji la Roanoke linatoa huduma ya ukali- mani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe an- Notary Public galau saa 24 kabla kwa kupiga simu(540) a3 Notarized remotely online using communication technology via Proof. • 24 8 NPH-WVWA Easement-Across Roanoke County I Page 1 of 2 53-1283(540) Given under my hand this 6th day of No- vember,2025. Cecelia F.McCoy,City Clerk • • NPH-WVWA Easement-Across Roanoke County J Page 2 of 2 NOTICE OF PUBLIC HEARING Pursuant to the requirements of Sections 15.2-1800.B and 15.2-1813, Code of Virginia (1950), as amended, notice is hereby given that the Council of the City of Roanoke (City) will hold a public hearing on November 17, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, to receive public comments on the proposed conveyance of the following easements across City- owned property located in Roanoke County bearing County Parcel Identification No. 0.37.13-04-03.00-0000 adjacent to Peters Creek Road to the Western Virginia Water Authority (Authority): (1) a new twenty foot (20') waterline easement and (2) a twenty foot (20') sanitary sewer easement. All easements are approximately 20' in width. The purpose of the easements are to provide utility service by the Authority to adjacent properties. A public hearing is required pursuant to Section 15.2-1800 of the Code of Virginia before City Council may authorize the conveyance of such easements. All persons wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or calling (540) 853-2541 by 4:00 p.m., on Monday, November 17, 2025. For further information on the matter, you may contact the Office of the City Clerk at (540) 853-2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, November 13, 2025. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. cs'0 celLt kJ4$ Lil UJ 1� c r°sac c:1.64 a,o e cs l (45.13..J " (1043. c JUL' 1, 9'J , .j1 24 c -1.1i Lab] c.lu.ul L,..}bu .v,l.iS., ul�y �� ►�LQ (540) 853-1283 Given under my hand this 6th day of November, 2025. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish once in the Cardinal News, legal notices, at notices@a,cardinalnews.org on Thursday,November 6, 2025. Please send bill and affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor,Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011