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Council Actions 04-06-26
HAGEN 43368-040626 City. of Roanoke, Virginia CITY COUNCIL INFORMAL SESSION Ade April 6 2026 , ROA N O K E 9:00 AM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through YouTube Live at youtube.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. All present. Welcome Mayor Cobb announced that on April 20, 2026, beginning at 10:00 a.m., Roanoke City Council will conduct four interviews to select two candidates to serve as Roanoke City School Board Trustees for three-year terms of office, each, commencing July 1, 2026. The four candidates are Derek Kaknes, Darlene L. Burcham, Christopher T. Link and Donna M. Littlepage. On April 20, at 7:00 p.m., a public hearing will be held to hear the views of citizens on said candidates for Roanoke City School Board Trustee; and announcement of the successful candidates will be made at a subsequent Council Meeting. ITEMS FOR ACTION: • A communication from Mayor Joseph L. Cobb requesting that the Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by the Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (7-0) • Architectural Review Board • City Planning Commission • Roanoke Arts Commission • Board of Zoning Appeals • Economic Development Authority • Fair Housing Board • Gun Violence Prevention Commission • Human Services Advisory Board • Roanoke Neighborhood Advocates • Roanoke Public Library Board • Towing Advisory Board A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel pertaining to actual litigation regarding a workers' compensation settlement, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711(A)(7), Code of Virginia. (7-0) A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel pertaining to actual litigation regarding opioid settlements, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2-3711(A)(7), Code of Virginia. (7-0) A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. (7-0) Items listed on the 2:00 pm City Council docket requiring discussion/clarification and addition/deletions to the 2:00 pm agenda. None. Topics for discussion by the Mayor and Members of City Council. None. BRIEFINGS: None. LEGISLATIVE COMMITTEE MEETING SCHEDULED FOR 9:00 am, IN THE COUNCIL CHAMBER. (9:07 am - 10:09 am) AT 10:09 am, THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENED AT 2:00 pm, IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. AMZ-11 City of Roanoke, Virginia CITY COUNCIL law 2:00 pm ROANOKE City Council Chamber 215 Church Avenue, SW 1. CALL TO ORDER - ROLL CALL. All present. The Invocation was delivered by The Reverend Preston Tyler, Pastor, Hill Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome Certification of Closed Meeting. (7-0) ANNOUNCEMENTS: Mayor Cobb announced that on April 20, 2026, beginning at 10:00 a.m., Roanoke City Council will conduct four interviews to select two candidates to serve as Roanoke City School Board Trustees for three-year terms of office, each, commencing July 1, 2026. The four candidates are Derek Kaknes, Darlene L. Burcham, Christopher T. Link and Donna M. Littlepage. On April 20, at 7:00 p.m., a public hearing will be held to hear the views of citizens on said candidates for Roanoke City School Board Trustee; and announcement of the successful candidates will be made at a subsequent Council Meeting. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin with the Council Members providing "shout-outs" or announcing community events recently attended. The Council Members made the following announcements: Council Member Hagen "shouted out" Chaos Corner, a business where you can let off some steam using paint. He pointed out that he recently attended the ribbon cutting, and was down with all seven Members of Council attending if any of them were willing to do it at some point. Council Member Sanchez-Jones "shouted out" the Police Department for having fun activities in different parts of the city for kids while they were on spring break. Vice-Mayor McGuire "shouted out" parents who were ready to send their kids back to school tomorrow and hoped that everyone had a fun and safe spring break. He also thanked the Clean Valley Council for hosting a rain barrel workshop on March 28, and reminded everyone that there are ways to reduce the stormwater runoff fee by applying different techniques and practices in your yard, like installing rain barrels. Council Member Nash commended the Police Department as well for their spring break activities and acknowledged the onset of Roanoke Valley Saves Week. He presented a proclamation on April 4 at the Envision Center and discussed the importance of financial management and saving, especially during hard economic times. Council Member Volosin "shouted out" Strong Cities, PedalSafe Roanoke, the City of Roanoke, Arts Connect Neighbors, for the Easter Egg Hunt at Brown Robertson Park consisting of 3,000 Easter eggs. He also "shouted out" the Roanoke Valley Resource Authority for their ribbon-cutting event at Kids Square last week. Council Member Powers "shouted out" the Police Department for hosting the Kids in the Park Program and also "shouted out" the Roanoke Rail Yard Dawgs for securing a spot in the playoffs at number three and encouraged everyone to get a ticket and go! Mayor Cobb "shouted out" the Nowruz (Persian New Year) Celebration held on March 28 in Elmwood Park. He noted this is the fifth year of the festival, and it was lovely to see thecommunity come together to celebrate food, culture, dance and stories; and also "shouted out" the ribbon cutting for the La Plaza de Esperanza, a new bilingual playground at the Williamson Road Library that not only blends in beautifully and tells the story of the neighborhood it's in, but is completely accessible. Proclamation declaring April 2026 as National Donate Life Month. Mayor Cobb read and presented the proclamation to Afton Jamerson, Trauma Program Director, Carillon Clinic Roanoke Memorial Hospital; and Alex Brendel, Regional Hospital Development Coordinator, LifeNet Health. Proclamation declaring April 12-18, 2026, as Telecommunicator Week. Mayor Cobb read and presented the proclamation to Sonya Roman, Manager, E-911. Ms. Roman presented two awards to staff in attendance to recognize the Telecommunicator of the Year. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as he may deem appropriate. Bill Mason appeared before the Council and requested clarity with regard to the backlog of applications for certificates of occupancy for the historic district. Angie Bird appeared before the Council and spoke with regard to the decrease in funding to the schools division and revisiting the City's budget. Kathy Cohen appeared before the Council and spoke with regard to the decrease in funding for the schools division and asked that the budget be amended. Barbara Duerk appeared before the Council and thanked the Legislative Committee for their bike safety efforts. 4. CONSENT AGENDA: (APPROVED 7-0) C-1. Minutes of the regular meeting of City Council held on Monday, March 16, 2026; and the recessed meeting of City Council held on Monday, March 23, 2026. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. Annual report of the Greater Williamson Road Area Business Association for the calendar year 2025. RECOMMENDED ACTION: Received and filed. C-3. Reports of qualification of the following individuals: Michael Crawley as a member of the Board of Trustees, City of Roanoke Pension Plan to replace Andy Foley for a two-year term of office commencing July 1, 2026, and ending June 30, 2028; Dawn Erdman as a member of the Board of Zoning Appeals to replace Andrew Raduly for a term of office ending December 31, 2026; TaQuadri Johnson as a Youth Representative of the Gun Violence Prevention Commission for a term of office ending March 31, 2027; Timothy Spencer as a member of the Board of Trustees, City of Roanoke Pension Plan to replace Dawn Mullins for a two-year term of office commencing July 1, 2026, and ending June 30, 2028; James Yancey as a member of the Board of Trustees, City of Roanoke Pension Plan to replace David Jeavons for a four-year term of office commencing July 1, 2026, and ending June 30, 2030; and Dr. Ronald Marsh as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Debra Carter ending December 31, 2028. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: 1. Annual update on activities of the Roanoke Regional Partnership. John Hull, Executive Director, Spokesperson. (Sponsored by the City Manager) Received and filed. 2. Roanoke Valley Resource Authority to present its proposed 2026 - 2027 Annual Budget. Jon Lanford, Chief Executive Officer, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 43368-040626. (7-0) 3. Roanoke Regional Airport Commission to present its proposed 2026 - 2027 Operating Budget and Proposed Capital Expenditures. Mike Stewart, Executive Director, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 43369-040626. (7-0) 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER: 1. City Manager: BRIEFINGS: February Monthly Budget Report - 15 minutes City's 2025-2029 Consolidated Plan for CDBG Block Grants & 2019 Annual Action Plan — 15 minutes ITEMS RECOMMENDED FOR ACTION: a. Acquisition of Real Property Rights for the 8th Street and Grayson Avenue Pedestrian Improvements. Adopted Ordinance No. 43370-040626. (7-0) b. Acceptance of a Subaward Agreement for the Greater Roanoke & New River Valley Small Business Development Center. Adopted Resolution No. 43371-040626. (7-0) c. Acceptance and Appropriation of the Virginia Department of Fire Programs Mini Grant. Adopted Ordinance No. 43372-040626. (7-0) d. Adoption of Tax Year 2026 Personal Property Tax Relief Act (PPTRA) Percentage. Adopted Resolution No. 43373-040626. (7-0) COMMENTS OF THE CITY MANAGER. The City Manager shared the following comments: I'm pleased to share information about a meaningful international partnership that brings both a global perspective and local value to our community. The city has been selected by the international City County Management Association to host a fellow through the Young Southeast Asian Leaders Initiative on what they call YSEALI. This program, sponsored by the US Department of State, provides emerging leaders between the ages of 25 and 35 from Southeast Asia with a four to six-week fellowship experience here in the United States. The focus is on sustainability, governance and civic engagement, areas that align closely with the work we do every day in local government. I am honored to host Ms. Puteri Bendera. Puteri as she likes to be called, is here for a five to six-week placement with our city. She is a PhD candidate and a Graduate Research Assistant at the University of Sains Malaysia, where she specializes in Hydrology, Climate Adaption and Disaster Risk Reduction. Her research is particularly relevant to communities like ours as she focuses on developing climate-resistant water and agricultural systems using watershed modeling and nature-based solutions. In addition to her academic work, Puteri brings impressive practical experience. She is contributing to international climate initiatives through an internship with the United Nations Framework Convention on Climate Changes Local Communities and Indigenous People's Platform, where she supported data-driven efforts to document indigenous knowledge of climate resilience. She also serves as a Program Officer with the ASEAN Youth Organization and is actively involved in Water Watch Penang, promoting water conservation and climate education. During her time with us, Puteri aims to deepen her understanding of how local governments integrate climate data, community engagement, and policy innovation to strengthen resilience. At the same time, our staff will benefit from her global perspective, technical expertise, and fresh ideas. This fellowship is an opportunity not only to support the development of an emerging global leader, but also to strengthen our own capacity as a City to address complex challenges like climate adaptation and sustainability. We are proud to participate in this program and to welcome Puteri to our community. I know her time here will be both impactful and mutually beneficial. I'm pleased to share that the City of Roanoke has been selected as one of twenty finalists for the 2026 All-America City Award. This recognition reflects the strong partnerships across our community to expand civic engagement, build trust, and create a more inclusive city. Roanoke was recognized for three key initiatives: • First, our Response to Homelessness, where we've shifted to a coordinated, human-centered approach through the STAR Initiative and the Hope and Home Task Force—connecting individuals to care, services, and long-term solutions. • Second, Engagement Ready/ Grant Ready Roanoke, in partnership with the Virginia Tech Institute for Policy and Governance, which strengthens resident engagement and equips community organizations with the tools to lead and access funding. • Third, Arts Connect Neighbors, which uses arts and culture to bring people together through free, neighborhood-based programs that build connection and belonging. The next stage will take place in Denver from June 26-28, where we will present to a national jury. If selected, Roanoke would become a nine-time All- America City. We're proud to represent our community on the national stage. 2. CITY ATTORNEY: None. 3. DIRECTOR OF REAL ESTATE VALUATION: Real Estate Valuation Update - 15 minutes 8. REPORTS OF COMMITTEES: 1. Comments on certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. None. 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. Repeal and replace Ordinance No. 43269-091525 accepting and appropriating FY26 Virginia Opioid Abatement Authority Funds, to correct a scriveners' error. Adopted Ordinance No. 43374-040626. (7-0) 2. A resolution authorizing the allocation of funding in the amount of up to $400,000 in the FY27 Capital Improvement Plan to support the stabilization, restoration, and sympathetic adaptive reuse with façade retention of the Washington Park Caretaker's Cottage into a community-oriented amphitheater space. Adopted Resolution No. 43375-040626, as amended. (7-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. None. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Reappointed Jeffrey Shawver as a member of the Building and Fire Code Board of Appeals for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Council waived the residency requirement. Reappointed Charles Brown, Jr., as a member of the Board of Trustees, City of Roanoke Pension Plan for a four-year term of office commencing July 1, 2026, and ending June 30, 2030. Reappointed Laura Carini as a member of the City of Roanoke Finance Board for a two-year term of office commencing July 1, 2026, and ending June 30, 2028. Reappointed Judge Hilary Griffith as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Council waived the residency requirement. Reappointed Tiffany Keffer as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Council waived the residency requirement. Reappointed Amy Hodge as a member of the Gun Violence Prevention Commission for a three-year term of office commencing April 1, 2026, and ending March 31, 2029. Appointed Pamela Smith as a member of the Gun Violence Prevention Commission to replace Debra Carter for a term of office commencing April 1, 2026, and ending March 31, 2029. Reappointed Frank Rogan (Citizen-at-Large) as a member of the Personnel and Employment Practices Commission for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Reappointed Frank Maguire as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2026, and ending March 31, 2029. Reappointed James Pickens as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2026 and ending March 31, 2029. Appointed Dawn Erdman as a member of the Roanoke Arts Commission to replace William Penn for a term of office commencing July 1, 2026, and ending June 30, 2029. Reappointed Barbara Duerk as a member of the Roanoke Valley Greenway Commission for a term of office commencing July 1, 2026, and ending June 30, 2029. Reappointed Julie Payne (Alternate) as a member of the Roanoke Valley Juvenile Detention Center Commission for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Council waived the residency requirement. Reappointed Gwendolyn Coleman as a member of the Roanoke Valley Juvenile Detention Center Commission for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Council waived the residency requirement. Reappointed Ross Campbell as a member of the Roanoke Valley Transportation Planning Organization for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Council waived the residency requirement. Reappointed Marc Nelson as a member of the Virginia's First Regional Industrial Facility Authority for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Reappointed Chad Scott as a member of the Virginia Western Community College Local Advisory Board for a four-year term of office commencing July 1, 2026, and ending June 30, 2030. Reappointed Beth Quinn as a member of the Virginia Western Community College Local Advisory Board for a four-year term of office commencing July 1, 2026, and ending June 30, 2030. RECESSED - 6:33 pm. The Council Meeting was declared in recess to be reconvened on Monday, April 20, 2026, at 10:00 a.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, to conduct interviews to select two candidates to serve as Trustees on the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2026. CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue,S.W.,Suite 452 Roanoke,Virginia 24011-1536 Telephone: (540)853-2444 Fax:(540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV JOSEPH L.COBB Mayor April 6, 2026 The Honorable Vice-Mayor McGuire and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor McGuire and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies can be found online at www.roanokeva.gov/citycouncil. Sincerely, Joseph L. Cobb Mayor JLC:ctw Jam' Office of the City Attorney ROANOKE To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel pertaining to actual litigation regarding a workers' compensation settlement, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia. The City Attorney is requesting that City Council convene in a closed meeting to consult with legal counsel pertaining to actual litigation regarding a workers' compensation.settlement, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711(A)(7), Code of Virginia. Laura Carini, City Attorney w Office of the City Attorney ROANOKE To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel pertaining to actual litigation regarding opioid settlements, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2-3711(A)(7), Code of Virginia. The City Attorney is requesting that City Council convene in a closed meeting to consult with legal counsel pertaining to actual litigation regarding opioid settlements, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2-3711(A)(7), Code of Virginia. dC4-./Lr--/ Laura Carini, City Attorney „�► Office of the City Attorney ROAN O KE To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. The City Attorney is requesting that City Council convene in a closed meeting to consult with. legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. • Laura Carini, City Attorney � ► ._ Office of the City Attorney ROANOKE To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal counsel involving an internal investigation, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. The City Attorney is requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by outside legal counsel involving an internal investigation, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950),,as amended. Laura Carini, City Attorney State of the Road 2025 Report Celebrating Progress, Partnership, and Momentum on Williamson Road Prepared by: Valerie Brown, Executive Director Greater Williamson Road Area Business Association A lot has happened in the past year for the Greater Williamson Road Area Business Association, and it gives me great pleasure to share those happenings with you. Today is about celebrating where Williamson Road is, recognizing how far we've come, and talking about where we're headed next. In 2025, Williamson Road continued its transformation from a historic commercial corridor into a thriving, people- centered business district powered by collaboration, reinvestment, and community pride. 1 the corridor — ranging from long-standing legacy businesses to brand-new entrepreneurs. This corridor matters — not just economically, but culturally and historically — and the work happening here impacts the entire region. Our goal isn't just business survival, it's business confidence. And we're starting to see that confidence grow. Some Key 2025 Outcomes directly supported more than 100 businesses through technical assistance, referrals, and one-on-one engagement. Many new businesses opened or announced along the corridor, contributing to a more diverse mix of retail, dining, and service offerings. City end: El Dorado Jewelry; Grab & Go Food & Grocery Market; also Palucho's Barbershop; Taqueria Rosita; Tropicana Bar & Grill; Perkseus LLC; Home Sense 3 confidence and economic vitality. One of the clearest signs of progress in 2025 was what could actually be seen when one traveled down Williamson Road. Highlights: Advancement of façade and property-improvement initiatives encouraging private reinvestment began. With the façade grant money GWRABA received from US DOT as part of the transportation long-term plan for part of the road, we were able to assistant 5 different properties with their façade needs (Porter's Automotive, Minute Muffler, American Motel, Richee Freeze, and A & E Auto Sales). Our interest and motivation with continued facade and property-improvement initiatives continue as we look to begin work with the Blue Cow Ice Cream factory just off Williamson Road on the City side, to be followed by an apartment complex on Clarendon Avenue, NW,just off Williamson Road. 5 These improvements are doing more than enhancing curb appeal -- they are changing perceptions, encouraging foot traffic, and signaling that Williamson Road is a place worth investing in. In 2025, Williamson Road wasn't just open for business - it was alive with activity. Williamson Road became a high-attendance corridor hosting an event that brought residents, families and visitors together. As way of example — the best example: Commonwealth Day of Play 2025 was one of our huge successes, and one we are extremely proud of. When contacted by the Governor's Office we jumped on board — the purpose behind the Day was to encourage both kids and parents to put down their electronic devices for a day and 'go outside.' Can't tell people to go outside without giving them something to do. 7 from that group choose a Best in Show—yep! We received Best in Show award! We are so proud of this seemingly simple event that said and did so much! And thank you to all of those who had a hand in making this event a success. Plans for Commonwealth Day of Play 2026 will be beginning soon —please join us! Continued business promotion initiatives that drove customers directly into local storefronts also included Restaurant Week. Strategic storytelling that elevated Williamson Road through digital campaigns, earned media, and community partnerships. We choreographed and taped a BUZZ 4Good 45- minute segment talking about the history of the road and some of its issues that made the road famous as well as what the road is facing today. We also highlighted relationships with businesses. In anticipation of our Commonwealth Day of Play, 9 A representation of corridor interests in planning, infrastructure, and economic-development discussions; being able to serve as a voice representing business voices in planning conversations. Convening businesses, nonprofits, and institutions around shared goals thus strengthening these partnerships. By staying consistently at the table, GWRABA ensured that Williamson Road's needs, opportunities, and successes were both heard and acted upon. The Road's progress is tied directly to collaboration — and 2025 strengthened those relationships in meaningful ways. ti 11 Capital Region USA to name a few of the groups reserving conference rooms on a regular basis. All of the organizations that use and continue to use The Williamson reinforce that Williamson Road is not just a commercial strip = it's a center for ideas and action. Looking Ahead: Building on Momentum As we move into 2026, GWRABA's voice will continue to be heard loud and strong. It remains focused on: Deepening business support and technical assistance Encouraging continued private and public investment with the City Expanding programming that brings people into the corridor 13 The State of the Road 2025 reflects more than accomplishments — it reflects momentum, a reflection of a collective effort. Momentum created by business owners who took risks — who are opening / continuing their business dream. Momentum fueled by partners who said yes. Momentum sustained by a community that believes in Williamson Road, believes in what's possible on the Road. GWRABA is proud to stand at the center of this work — and even more excited for what's ahead. The State of the Road 2026 will continue to reflect this momentum and grow and strengthen this collective effort. Thank you for believing in Williamson Road. Thank you for investing your time, energy and resources as part of that belief. Arid thank you for being part of this story. 15 DRAFT Budget FY 27 The Greater Williamson Road Area Business Association BUDGET January 1,2026--December 31,2026 January 1,2026--December 31,2026 Income Special Services District Funds $ 357,000.00 Membership Dues $ 30,000.00 County Contribution $ 12,500.00 Interest Income $ 200.00 Sponsorship Income --Net Revenue $ 10,000.00 Golf Tournament Commonwealth Day of Play Restaurant Week Towne Square Shopping Guide The Williamson (Rental Income) $ 33,200.00 The Williamson (City Grant) $ 15,000.00 Total Income i $ 457,900.00 Expenses Advertising and Promotion $ 10,000.00 Bank Service Charges $ 100.00 Business Personal Property Tax $ 1,300.00 Copier Expense (2 machines) $ 1,800.00 Dues&Subscriptions $ 1,550.00 Gifts $ 300.00 Insurance D&0 $ 617.00 Insurance Liability $ 820.00 Cyber Insurance $ 280.00 Interest Expense I $ 100.00 Meals&Entertainment $ 3,500.00 After Hours Happy Hour $ 6,200.00 Meetings--Monthly Luncheons $ 72,000.00 Meetings--Room Rentals $ 7,800.00 Mileage Reimbursement--ED $ 2,200.00 Postage&Delivery $ 1,100.00 Printing&Reproduction $ 9,500.00 Events $ 30,000.00 Golf Tournament Commonwealth Day of Play Restaurant Week Towne Square Shopping Guide Professional Fees _ Accounting-Audit Fees $ 3,500.00 Payroll&Accounting $ 4,000.00 IT&Cyberware Tech Plan (year) $ 2,500.00 Legal Fees $ 1,000.00_ Marketing $ 4,500.00 Website Develop. &Maint. $ 3,200.00 Salaries&Wages ED $ 75,522.00 Admin Assistant $ 36,480.00 Payroll Tax Expenses $ 9,045.00 Software i $ 125.00 Taxes&Licenses $ 1,236.00 Utilities $ 12,000.00 (includes phone/internet/common area maintenance(cleaning),electricity, gas,exterminating,window cleaning) Rent $ . 311774.00 DRAFT Budget FY 27 Other Expenses For Grant Monies f Facade Program $ 60,000.00 { Total Expenses $ 394,049.00 Net+difference to be used for projects I $ 63,851.00 The Williamson Rental Income • Income Dedicated Desk Space Month $225/perx7 i $ 10,800.00 Week $75/perx7 Day $20/perx7 Private Offices (#106k) Month $400/x2 $ 7,200.00 Week $150/x2 Day $50/x2 Private Offices(#111) Month $400/ $ 4,200.00 Week $150/ Day $50/ j Private Offices(#115) Month $375/ $ 4,500.00 Week $135/ Day $40/ Other Rentals to include Conference Roorn I $ 6,500.00 _Conference Room $80/day(8 hour day) 4 hour rental ($50) 2 hour rental ($30) $ 33,200.00 ° V CITY OF ROANOKE ;AO' i" ` OFFICE OF THE _CITY CLERK 215 Church Avenue,S.W.,Suite 456 1¢� Roanoke,Virginia 24011-1536 " pet Telephone: (540)853-2541 - Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 7, 2026 Kayla Gunter Retirement Systems Manager Roanoke, Virginia Dear Ms. Gunter: This is to confirm Michael.Crawley has completed the oath of office for appointment to the Board of Trustees, City of Roanoke Pension Plan to replace Andy Foley for a two-year term of office commencing July 1, 2026, and ending June 30, 2028. Sincerely, - Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Michael Crawley, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan to replace Andy Foley for a two-year term of office commencing July 1, 2026 and ending June 30, 2028, according to the best of my ability. (So help me God.) ICHA L CRAW Y The foregoing oath of office was taken, sworn to, and subscribed before me by Michael Crawley this It day of'MU Cki 2026. Brenda S. Hamilton, Clerk of the Circuit Court, TePtlb 1i :� 1. /L Clerk CITY OF ROANOKE """ � OFFICE OF THE :CITY CLERK 215 Church Avenue,S.W.,Suite 456 a, l ` Roanoke,Virginia 24011-1536 ` = Telephone: (540)853-2541 Fax: (540)853-1145 . CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk - Deputy City Clerk: RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 7, 2026 Emily Clark Board Secretary Roanoke, Virginia Dear Ms. Clark: - This is to confirm Dawn Erdman has completed the oath of office for appointment to the Board of Zoning Appeals to replace Andrew Raduly for a term of office ending: December 31, 2026. Sincerely, 6.4,40:e_a,. YY/.-eor Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Dawn Erdman, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals to replace Andrew Raduly for a term of office ending December 31, 2026, according to the best of my ability. (So help me God.) DA AN The foregoing oath of office was taken, sworn to, and subscribed before me by Dawn Erdman this ` day of Ma--(Cl 2026. Brenda S. Hamilton, Clerk of the Circuit Court By l Y l G 1W i 2 4j Clerk ;31 , , . CITY OF ROANOKE OFFICE OF THE CITY CLERK • ,' ; ', 1• 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 - Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 7, 2026 Adam Puckett Deputy Chief Roanoke, Virginia Dear Deputy Chief Puckett: This is to confirm you that TaQuadri Johnson has completed the oath of office for appointment as a Youth Representative of the Gun Violence Prevention Commission for a term of office ending March 31, 2027. . Sincerely, Cecelia F. McCoy, CMC City Clerk s Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, TaQuadri Johnson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Youth Representative of the Gun Violence Prevention Commission for a term of office ending March 31, 2027; according to the best of my ability. (So help me God.) JohP O1) TAQUADRI JOHNSON The foregoing oath of office/- was taken, sworn� � to, and subscribed�f�� before me by TaQuadri Johnson this I (.P1 ay of M XcL' 1202,€� %-O '11' t - Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk . r ". 4 a .-L° ', CITY-OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB;CMC City Clerk Deputy City Clerk, RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 7, 2026 Kayla Gunter 0 Retirement Systems Manager - . Roanoke, Virginia Dear Ms. Gunter: . .. This is to confirm Timothy Spencer has completed the oath of office for appointment to the Board of Trustees, City of Roanoke Pension Plan to replace Dawn Mullins for a two-year term of office commencing July 1, 2026, and ending June 30, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Timothy Spencer, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan to replace Dawn Mullins for a two-year term of office commencing July 1, 2026 and ending June 30, 2028, according to the best of my ability. (So help me God.) MOT SPENCER The foregoing oath of office was taken, sworn to, and subscribed before me by Timothy Spencer this i. I day of M0fC" 2026. Brenda S. Hamilton, Clerk of the Circuit Court By Depudy Clerk is 0F.T''� a - , - t, CITY OF ROANOKE _ - OFFICE OF THE CITY CLERK �S ' �s. ` `` 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 N. •Rr -.� Telephone: (540)853-2541 - --- Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 7, 2026 Kayla Gunter Retirement Systems Manager Roanoke, Virginia Dear Ms. Gunter: This is to confirm James Yancey has completed the oath of office for appointment to the Board of Trustees, City of Roanoke Pension Plan to replace David Jeavons for a four-year term of office commencing July 1, 2026, and ending June 30, 2030. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, James Yancey, do solemnly swear(or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of.Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan to replace David Jeavons for a four-year term of office commencing July 1, 2026 and ending . June 30, 2030, according to the best of my ability. (So help me God.) JA SYA EY The foregoing oath o�foffice was taken, 'sworn to, and subscribed before me by James Yancey this l` day of.il C a ClL226. Brenda S. Hamilton, Clerk of the Circuit Court , Clerk CITY OF ROANOKE :- _ OFFICE OF THE CITY CLERK .t 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 � ., Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 7, 2026 Katie Hedrick Inclusive Services Manager Roanoke, Virginia Dear Ms. Hedrick: This is to confirm Dr. Ronald Marsh has completed the oath of office for appointment to the Equity and Empowerment Advisory Board to fill the unexpired term of office of Debra Carter ending December 31, 2028. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Dr. Ronald Marsh, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Debra Carter ending December 31, 2028, according to the best of my ability. (So help me God.) DR. RONALD MARS The foregoing oath of office was taken,e / sworn to, and subscribed before me by �/Dr. Ronald Marsh this ("day of I SDA 2026. Brenda S. Hamilton, Clerk of the Circuit Court DePU B .— , Clerk ZE.414- viii Franklin Plaza,Suite 333 Roanoke,VA 24o11 eft ROA N O KE © 540-343-155o REGIONAL PARTNERSHIP roanoke.org February 11, 2026 • Ms. Susie McCoy City Clerk Roanoke City Council 215 Church Ave, SW,Rm 456 Roanoke, VA 24011 Dear Ms. McCoy: I am writing to request that John Hull be included on the April 6, 2026,-Roanoke City Council. agenda at 2:00 pm. As is customary,Mr. Hull will present an annual update to the Council on the activities of the Roanoke Regional Partnership and Pete Eshelman, senior director of creative solutions and Julia Boas,Director of Business Investment,will attend with John to answer any questions that council members may have for them. The presentation(in PowerPoint presentation)will take approximately 10 minutes, and an electronic copy along with two hard copies will be forwarded to Cecelia Webb in the Clerk's office. If you have any questions, or need any additional information,please contact me at 540.343.1578. Sincerely, 4-1-(-1 Lisa A. Link Director of Operation Cc: Cecelia Webb , I RROANOKE REGIONAL VPPARTNERSHIP ROANOKE REGIONAL PARTNERSHIP Quick Facts Established Public Private $ 1 . 6 million 1983 Partnership budget Team of 8 33-member 17-member board executive vn MID - CYCLE RESULTS .li. Economic Impact Investment Employment °° 0 0M 300 Cw c GOAL 105% C M — CD cn �' ° '" 1 $565 Million u t0 - E Capital Investment 20.. 2025 161% 3,165 Jobs Il New Record! ECONOMIC $ 396 . 9 555 BUSINESS INQUIRIES $ 175 . 9M 9 IIMI 715 .,. I . INVE ivy 41/7" 0:710, • T AMERICA 1� � �, 1,.., °o -r �e,� ;' Integer TM nto arTM .. HEM 1 CORNERSTONE' ,..:.. Metalworking Fluids BUILDING BRANDS r -a�+r , , if,4alliaiiiiiiiiiiiiiiiiiimi, P PARTNER suppORT 40-. F� t rt s f �r' .,t t A , ' 4* r; r .- y fill1111' ' .. , 7- AV ift‘111F; 1;4/.1104/4'.1: : ',,,,, ‘ , . .3,, .14 1' r q n s D y �ti __, , ..., , yVi G ter :NATIONAç - r �1 •� ' , LI: 4 - + Smgf+qnr.w.re++.+.•,n.,,.,.,..,.r•.e..-,..,,.._....�„—..,...,'1 '* _ .0,,,k.M V • . , iiii. {f , t L '' 'i 4 • :• ^^'R.-1„4°.0** "'al'1 it is i.; '•4 t'h ' �Y ,r• r2 ...,.. !v -'•'�5 �� ;? am`? ' t r v • . 7=s.7 f :r,� G.., C .,,may -� s _ i Sr _ � «� Yam.. l � .� r 11: ", r' ='T V- • niiii......„ • • 4 e, of' , f. --_,, Or f"-° It illg It ti _.. n I .,.„ (' p f Lev p:. � r. PROJECT OPPC� RT I • �. x:E I N 2 0LLZ5 1 1 - t i� ._ 38 /o �..� '/ _ . .. I r r r e . .. ,, . _ ' - ir.,. „ :4;0`,,' '', -'' , ,.,, 142,n6 4341911 37. 591 SOCIAL FOLLOWERS UNIQUE WEBSITE VISITORS EMAIL CONTACTS 2025 saw growth across all KPIs NATIONAL RECOGNITION LIVIBILITY.COM -- - TALENT -14.- - -- - TOP 100 ,,,. . t f :.74 ,jprf,z,0 , ATTRACTION ' - 4,1 'V Mg* 1 • 1 ‘, 6.41111 'I 4,e. P - ta 'I1 / t .1 FOOD & USA TODAY -V • ,r,. p_4,....0. z,.., .t.ii BEVERAGE : elgs 10 BEST s III TIIIIUI ,s & girl' ' • ' - -411,19.4*,",a 6 e* • •4', , ) , '•.'s%*,404`••,A1 ,:,I i,N,tt• '" ' !if 'i7, .11` ""--: 04*4t. _ .. ... ' tw , , , a 44. ' '''' •, ,. oiggro, 466 21 500 350 ,..: ' ,01,•# Open Positions k•e", Talent ProfilesRegional Employers 41,..• , , •,.- , Regionaljobs . Regional employers . Ready talent . NEW INITIATIVES BOLD , %.,.. , It a al '"'f i ilu. as av 7,1 ve I.-, gh .,.. ,.. r .\ : ,p,..„ :.,,,...._,- .. .,4---- -. saR 11 ;.v . Visit rgiri S Blue Ridge Biotech Sector Regional Brand Get2KnowNoke Alignment Pilot Program In partnership with Carillon, Working with Visit Virginia's Blue Get2KnowNoke's best-in-class Virginia Tech,the Roanoke- Ridge and Resonance,we are talent attraction efforts are Blacksburg Innovation Alliance aligning messaging across serving as the foundation for a (RBIA),and the City of Roanoke, talent attraction,business state-funded pilot program in we are showcasing the region's investment,and tourism partnership with VEDP and DCI. growing biotech sector. channels to ensure a unified voice for the region. ,ti... Anthem F'ppT LEYELERS B AIR' E Yirsinle•e B ue RI•ge M H N ' 100 CROSS ROKNOKF . .. .. YA F E S T, , 7 .,41 jqT� ` 7 lr Ay I 7 • " r n.,�� ( l4 L P r ;/1 .� jar r Gii1 ,_ 1 I ! �r ;- - \ ;,•fit Y.,�'�.[ $ 51M 56K ROANOKE 11111 rikall OUTSIDE 4 ECONOMIC IMPACT ATTENDEES It States re •resent-� u MAR RN N LUE RIDGE MARATHON d, ..v,:,�a:ax .. *Fr.-.001 N FK ., , 1I' DOWNB ,..__.. a d.. . . . se lk 106c1icssl. GO CROSS II $40.7k donated I .,01. OUTSIDE GO OUTSIDE FESTIVAL Assisted VBR with USA Cycling National Championships, earning an additional $2.6 M in economic impact qu ,. C m,—'-;', nar A8 .e. ;,. 1\ , I' ' . •''' ' C2025 N I 25 ref?. li .,,, - ''1 ..� I N 1 4 ,_ ,z � a� '..' ,a Y fV 41„„ . ..44....... , , .. , , lEC` ` ' T ;t ►' TOTAL .., 0 In 2025, the region is celebrating a slew of exciting outdoor developments • In-River Kayak Park / 14111 New Skatepark and Pump Track Expanded Trails on Mill Mountain New Greenway at Explore Park o • It Craig-Botetourt Scenic Trail ♦t'\ Jackson River Scenic Trail These projects reflect both community dedication and strategic investment, and they position the Roanoke Region for continued growth as a premier destination for outdoor recreation. 2 • :x. .., V r I I . dirdleillikkr.ow,„ GET2KNOW 1111261: NOKE ......., 1 , 949 ,,,,,,,,„ ,„ ,, 23c NEW RESIDENTS IN 202 5 GROWTH SINCE 2 ...._ BUILDING AUTHENTIC . _ . _ . . . . ... . . . . ....._ ,, , /„.., . ...... . „-. 4., , ' / 85.9% 100% Akt--ti ,4 - '11 j",-. I ,w.•:::,. , r Jif -. 1. i4im;l41,,,...,-„,...,,, s' . .,,,41 e .. 29.9% 22% . . , . ..,,..... a. , 21 ... .. . ..„. ., .t . ,, • • ,. , a MGET2KNOW NOKE - BUILDING AUTHENTIC CONNECTIONS ...., ... .„.. „.„. ,,,..,. ...... . ....._,,,,_ ,.. ,..„..„. .... I I . : 1 ii k ve , • • ,01., , .. . - .e. k ' , k' ,.. ' ',,,..2,.:•Z,, ,.., , .."j1c:, .03,Mik ,,',%.3f57 -.''''' ,.. 1 I. , ' • „ _.,..44kk 1' 1 - '' ' -, ---,lir.• - I ____ . . _ .... . _ $ T-_--,* 4- , .. The Return of the Turning New Hires into Talent Summit Neighbors ,,,..-72K1,4 assisted in the second annual unboaraiROA continued its third year of ', Future of Talent Summit at Radford connecting young professionals and University.This event brought together interns to the Roanoke Region through tusiness leaders,HR teams,and higher social connection professional , . 4:d to align curriculum with entry-level development and regional immersion. - , workforce needs. 94%would stay in the region ,, BUILDING AUTHEN 1 co NNECTII ON !. . QUARTERLY SOCIALS: . , HITTING THE ROAD TO ENTHUSIASTICALLY WELCOMING 1 ' HIGHER ED 4kIt`TA-• ill Ao... , ' . \ • . .....„7,—......-- VI, 4r. •)°.,147.,. %, „,,c,"^m• - , k k 111 ., ....... ...-.... OP" 1 i , 4 3 ...., 500 5 ,.._. 125 2 115 spQ.,bukb ., itt ......... _. . .. .., PARTNE R supPO„RT .. , .,,, .. , . 16 ;&� 4.,. l `,' .,.?' "` i R it i�G', .. ",:.,:._. .=<a munms,v -L"v is t - - - p 4 �b1 M '3°Yr ry. r o-„ + tea L � ,¢` • it A A r ,"9 ,.Nk,.° ice'; ° .p. «. '1 r'', n le:' ''''' ''' 6 u • M4V II', y Ty ', Y.y J'� .A' «r+ ':tip x .. " k a, "' v,� w i iii ......_ "1 S I •Ir Photos courtesy of City of Roanoke A Region Defined by Collaboration. A Future Defined by THANK IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April 2026. No. 43368-040626. A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2026-2027,upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the Roanoke Valley Resource Authority for Fiscal Year 2026-2027, in the amount of$19,824,759 is hereby approved, all as more particularly set forth in a letter, and attachments thereto, to the City Manager dated April 6, 2026, from Jonathan A. Lanford, Chief Executive Officer of the Roanoke Valley Resource Authority, copies of which have been provided to Council. ATTEST: (-ewe J. City Clerk. ( •• - / ROANOKE VALLEY RESOURCE AUTHORITY • • II . . . . f . .. . r t § rw - -,.. SMITH GAP LANDFILL. ROAN ROANOKE VALLEY RESOURCE AUTHORITY 1 27626 ''. -.'27 , , = ,.. , , - lit') UDGET ' - ? ,, • - .; ... te ` a �a ° -- a m' �.: :-- • =�. ..: q—._ om..PR p .vi - f `"+vay..VLF-* 4. t! 4x " I. rt r /k w a;car 4, ra }..s 'M°'. v"t Y P $. �i fir,A �` ` a 2 { P 6 1. `� �'_-�' ..,. "x�7. "`",+. - O•ill d i I -� x . 1, "s", asti.- :,i{ m: g ,. ( `t. l- 4 s'' ,, x, ff iK * , t1 «, ' - � aa, - n ,a ---mo f � e - - - � is 'ir � ,: rire 4 SALEM TRANSFER STATION — . Roanoke Valley Resource Authority ' • TABLE OF CONTENTS • Budget Summary - _1-2 - - Revenues 3-5 Expenses * Personnel 6-13 . Administrative �.._e. 7 Tinker Creek Transfer Station 8 Salem Transfer Station 9 Smith Gap Landfill 10 Totals . - 11 Classification 12 Employee by Location 13 * Operating 14-25 * Reserves 26-27 Tipping Fee Breakdown 28 • 2026-2027 BUDGET • . Roanoke,Valley Resource Authority UMMAR REVENUE 2026-2027 Disposal Fees - $ -18,633,470 Interest Income $ 250,000 -Sale of Recyclable Material $ 50,000 Miscellaneous Mulch $ 25,000 Miscellaneous Sales $ 35,000 RNG Revenue $ 831,289 Total $ 19,824,759. EXPENSES - Personnel Administrative $ 1,161,000 Tinker Creek Transfer-Station $ 1,241,572 Salem Transfer Station $ 732,208 Smith Gap Landfill $ 1,329,895 Totals Operating $ . 4,464,675 Administrative $ 1,135,427 Tinker Creek Transfer Station $ 3,616,962 Salem Transfer Station $ 2,345,582,; Smith Gap Landfill $ 3,125,562 Totals $ 10,223,53 RESERVES Administrative $ 56,642 Tinker Creek Transfer Station $ 145,000 Salem Transfer Station $ 195,000 Smith Gap,Landfill $ 2,840,444 Totals $ 3,237,086: DEBT SERVICE Principal $ 1,272,451 Interest $ 627,014 Totals $ 1,899,465 $ 1,899,465 TOTALS Administrative $ 2,353,069 Tinker Creek Transfer Station $ 5,003,534 - Salem Transfer Station $ 3,272,790 Smith Gap Landfill $ 7,295,901 Debt Service $ 1,899,465 Total $ 19,824,759 . 2026-2027 BUDGET. 1 Roanoke Valley Resource Authority SUM MA 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 REVENUE Disposal Fees $14,681,825 $14,651,255 $15,688,893 $16,469,590 $ 17,950,445 $18,633,470 Interest Income $ 50,000 $ 5,000 $ 100,000. $ 150,000 $ 200,000 $ 250,000 Sale of Recyclable $ 68,000 $ 125,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Material • Mulch sales. $ 50,000 $ 50,000 $ 50,000 $ .50,000 $ 50,000 $ 25,000 Miscellaneous . $ 24,900 $ 24,900 $ 24,900 $ 30,000 $ 35,000 $ 35,000. RNG Revenue $ - $ - $ - $ - $ 831,289 $ 831,289 TOTAL $14,874,725 $14,856,155 $15,913,793 $16,749,590 $ 19,116,734 $19,824,759 EXPENSES Personnel $ 3,332,196 $ 3,519,781 $ 3,717,368.: .$ 3,838,743 $ 4,104,736 $ 4,464,675 Operating $:6,635,818 $ 7,110,754 $ 8,074,125 $ 9,342,083 $ 10,345,910 $10,223,533 Transfer to Reserves $ 3,122,725 $ 2,326,674 $ 2,221,753 $ 1,667,650. $ 2,770,313 $ 3,237,086 Debt Service" $ 1,783,986 $ 1,898,946 $ 1,900,547 $ 1,901,114 $ 1,895,775 $ 1,899,465 TOTAL $14,874,725 $14,856,155 $15,913,793 $16,749,590 $_ 19,116,734 $19,824,759 DISPOSAL FEES . Municipal $per ton 53.50 55.00 55.00 . 56.50 . 58.00 59.75 Private $per ton 62.75 64.50 65.75 67.50 69.50 71.50 % INCREASE 18.1% -0.1% 7.1% 5.3% 14.1% 3.7% in expenses . 2026-2027 BUDGET 2 Roanoke Valley Resource Authority REVENUES FY25-26 FY24-25 FY25-26 6 Month FY26-27 CODE DESCRIPTION Actual Budget Actuals Budget JUSTIFICATION 9202 Total Tipping Fees $18,232,536 $17,950,445 $9,986,184 $18,633,470 Based on tonnage receipts of: 324,700 Municipal 97,200 tons $. 5,989,650 Commercial 55,000 tons $ 3,955,475 Private 45,000 tons $ 3,484,500 Residential 11,500 tons $ 734,625 Contracted MSW 116,000 tons $ 4,469,220 Total $ 18,633,470 15100 Interest Income $ 465,173 $ 200,000 $ 204,882 $ 250,000 Operating $ 250,000 16916 Sale of Recyclable $ 48,559 $ 50,000 $ 27,245 $ 50,000 Sale of Recyclable Scrap Material Metal&Miscellaneous 18100 Miscellaneous $ 203,167 $ 35,000 $ 58,265 $ 35,000 MVP Annual Easement Fee $ 35,000 Revenue 18120 Mulch $ 45,991 $ 50,000 $ 16,241 $ 25,000 Mulch Sales Revenue 18118 RNG $ 69,274 $ 831,289 $ 415,644 $ 831,289 Renewable Natural Gas Revenue TOTAL REVENUE $ 19,064,700. $19,116,734 $10,708,461 $19,824,759 2026.2027 BUDGET • 3 TIPPING FEES FY25-26 FY26-27 CODE DESCRIPTION Budget Budget JUSTIFICATION' 16906. City of Roanoke $ 2,506,850 $ 2,581,500 Municipal Waste 41,000 tons @ 59.75 $ 2,449,750 Wood Waste 2,900 tons .@ 40 $ 116,000 Tires 60 tons @ 255 $ 15,300 90 mixed @ 5 $ 450 City of Roanoke Total $ 2,581,500 16907 County of Roanoke $ 2,190,200 $ 2,255,950 Municipal Waste 37,000 tons @ 59.75 $ 2,210,750 Wood Waste - 1,000 tons @ 40 $ 40,000 Tires 20 tons @ 255 $ 5,100 20 mixed @ 5 $ '100 County of Roanoke Total $ 2,255,950 16908 Town of Vinton $ 190,475 $ 196,200 Municipal Waste 3,200 tons @ 59.75 •. $ 191,200 Wood Waste 125 tons :@ 40 $ 5,000 Tires - tons @ 255 $ •- - mixed @ 5 $ Town of Vinton Total $ 196,200 16911 City Of Salem $ . 928,000 $ 956,000 Municipal Waste 16,000 .. tons @ 59.75 $ 956,000 • Wood Waste - - tons @ 40 $ • - Tires - tons @ 255 $ - mixed @ 5 $ - City of Salem Total $ 956,000 2026-2027 BUDGET 4 TIPPING FEES - FY25-26 FY26-27 CODE DESCRIPTION Budget Budget - JUSTIFICATION 16914 Commercial $ 4,053,175 $ 3,955,475 Commercial Waste 55,000 tons @ 71,50 $3,932,500 Wood Waste 400 tons @ 40 $ 16,000. Tires 20 tons @ 255 $ 5,100 375 mixed @ 5 $ -1,875 Commercial Total $ 3,955,475_ 16920. Contracted Municipal $ 4,189,620 $ •4,469,220 Contracted MSW Solid Waste 65,000 CW tons @ 30.72 $1,996,800 30,000 BFI tons @ 60.91 $1,827,300 21,000 AICo tons ©- 30.72 :$ 645,120 Contracted MSW. $ 4,469,220 16915 Private $ 3,179,625 $ 3,484,500 Private Waste 45,000 tons @ 71.50 $3,217,500 Wood Waste 4,000 tons @ 40 $ 160,000 Tires 400 tons @ 255 $ 102,000 1,000 mixed .@ 5 , $ . 5;000 Private Total $ 3,48000 16917 Residential $ 712,500 $ 734,625 Residential Waste Based on Uniform Disposal Allocation City of Roanoke 43.5% $ 319,562 County of Roanoke 41.7% $ 306,339 Town of Vinton 3.6% $ 26,446 City of Salem 11.2% $ 82;278 Household 11,500 Tons @ 59.75 $ 687,125 Wood Waste 1,000 Tons @ 40 $ : 40,000 Tires 1,500 Tires @ 5 $ 7,500 Residential•Total •$ ..734,625 TOTAL TIPPING FEES $ 17,950,445 $ 18,633,470 2026-2027BUDGET 5 Roanoke Valley Resource Authority PERSONNEL FY25-26 • CODE 'DESCRIPTION FY24-25 FY25-26, 6 Month FY26-27 JUSTIFICATION • Actual Budget Actuals • Budget- 101010 Salaries $2,343,206 $2,570,067 $1,199,719 $2,764,153 Salaries for 41 employees 101015 Overtime $ 200,588 $ 125,000 $ . 87,246 $ 155,000 Extra work required on Saturdays,Weekdays&Holidays 101020 Part-time $ 140,141 $ 120,000 $ 58,452 $ 135,000 Operations,Buildings,and Grounds Maintenance 202100 F.I.C.A. .$ 199,146 $ 215,353 $ 101,287 $ 233,643 7.65% of salaries;overtime,part time 202200 Retirement-VRS $ 424,953 $ 487,028 $ 226,988 $ 523,807 18.95% of salaries 41 employees $ 2,764,153 202840 Def.Comp.Match $ 017 $ 12,250 $ 3,933 $ 9,050 Deferred Compensation Match. • Group Health 202300 Insurance $ 330,026 $ .385,323 $ 208,989 $ 430,872 32 participating employees 10.0% Annual$ - Single 19 $ 185,316 • Em&Sp 5 $• 79,434 Family 6 V $ 119,755 Em&Minor 2 $ 24,867 HRA $ 21,500 Group Dental - 202310 Insurance $ 12,539 $ 13,383 $ 6,700 $ 14,300 , Selected Dental Coverage , 202400 Life Insurance-VRS- $ 27,446 $ 34,439 $ 14,673 $ 37,042 1.34% of salaries 41 employees $ .2,764,153 202500 Long Term Dis.Ins. $ 8,040 $ 7,582 $ 4,473 $ 8,154 .0.59% salaries ' RVRA pays 50% ,$9,622. 202510 Short Term Dis. Ins. $ 383 $ 500 $ 180 $ 400 RVRA pays 100% 202700 Workers'Comp,Ins. $ 39,964 $ 45,108 $ 43,818 $ - 55,027 Workers'Comp.Insurance 41 •employees 202750 Retirement Health $ 6,958 $ 7,710 $ 3,709 $ 8,293 0.30% ' of salaries 41 employees $ 2,764,153 Insurance Credit 202800 .Termination Pay . $ 45,806 $ -45,000 $ 28,804 $ 45,000 Flex Leave and Banked Sick Leave Payments 202810 Cash-in FLP $ 39,246 $ 35,992 -$ 21,317 $ 44,935 Flexible Leave pay out TOTAL PERSONNEL $3,827,059 $4,104,735 $ 2,010,288 $4,464,676 2026-2027 BUDGET - 6 • Roanoke Valley Resource Authority • .PERSONNEL.ADMIN CODE DESCRIPTION FY29-26 Budget FY26-27 Budget JUSTIFICATION 101010 Salaries $ 757,980 $ - 778,684 Salaries for 6 employees • 101015 Overtime $ - $ • - Extra work required on Saturdays&Holidays - . 101020 Part-time $ - $ - Operations,Buildings;and Grounds Maintenance • 202100 F.I.C.A. $ 57,985 $ 59,569 7.65% - of salaries,overtime,part time - -202200 Retirement-VRS $ 143,637 $ 147,561 18.95% of salaries 6 employees $ 778,684 ' 202840 Def.Comp.Match $ 2,250 $ 2,250 Deferred Compensation Match • Group Health 202300 Insurance $ 71,569 $ 92,713 6• - participating employees 10.0% Annual$ Em&Sp 2 ..$ 15,934 • Family 3 $ 59,803 Em&Mnr 1 $ 12,476. HRA $ 4,500 Group Dental 202310 Insurance $ 2,245 $ 2,600 Selected Dental Coverage 202400 Life Insurance-VRS $ 10,157 $ 10,434 1.34% of salaries 6 employees $ 778,684 202500 Long.Term-Dis.Ins. $ 2,236 $ 2,297 0.59% salaries RVRA pays 50% $. 2,297 202510 Short Term Dis.Ins. $ 75 $ 59 RVRA pays 100% 202700 Workers'Comp.Ins. $ 476 $ 540 Workers'Comp.Insurance 6 employees 202750 Retirement Health $ 2,274, $ 2,336 0.30% of salaries 6 employees $ 778,684 Insurance Credit - 202800 Termination Pay $ 45,000 $ 45,000 Annual and sick leave payments 202810 Cash-in FLP $ 16,464 $ 16,957 Flexible Leave pay out TOTAL PERSONNEL $ 1,112,348 $ 1,161;000 2026-2027 BUDGET • • Roanoke Valley Resource Authority - PERSONNEL TOTS JUSTIFICATION . :. CODE DESCRIPTION FY25-26 Budget FY26-27 Budget 101010 Salaries $ 661,323 $ 676,347 Salaries for 12 employees 101015 Overtime $ 50,000 $ 50,000 Extra work required on Saturdays,Evenings&Holidays 101020 Part-time $ 100,000 $ 125,000 Operations,Buildings,and Grounds Maintenance 202100 F:LC A: $ 62,066 $ ,. 65,128 7.65% .. of salaries,overtime,part time . 202200 Retirement-VRS $ 125,321 $ `128,168 18.95% of salaries 12 employees $ 676,347 202840 Def.`Comp.Match $ 4,500 $ 2,000 Deferred Compensation Match Group Health 202300 Insurance: $ ' 112,470 $ 151,015 12 participating employees 10.0% Annual$ Single 9 $ 87,781. Em&Sp 1 $ '15,816 Family 2 $ -39,918 HRA $ 7,500 . 1 4,400 Selected Dental Coverage - 202310 Group Dental Insurant $ - 4,488 $ ` 202400 Life Insurance.-VRS $; 8,862 $ 9,064 1.34% of salaries 12 employees $676,347 202500 Long Term Disability .$ 1,951 $ 1,995 0.59% .salaries RVRA pays 50% $1,995 - 202510 Short Term Disability $ 150 $ 117 RVRA pays 100%. 202700 Workers'Comp.Ins. $ 13,265 $ 18,500 Workers'Comp.Insurance 12 employees 202750 Retirement Health $ ' 1,984 $ 2,029, 030% %. of salaries- 12 employees $ :676,347 Insurance Credit 202810 Cash-in FLP $ ' 7,581 $ 7,809.Flexible Leave pay out • TOTAL PERSONNEL $ 1,153,960 $ 1,241,572 2026-2027 BUDGET . - 8 Roanoke Valley Resource Authority PERSONNEL STS - " .CODE .DESCRIPTION• FY25-26 Budget FY26-27 et Bud " JUSTIFICATION JUSTIFICATION 101010 Salaries $ 396,520 $ 455,859. Salaries for 8 employees 101015 Overtime $` 25,000 $ 30,000 Extra work required on Saturdays&Holidays 101020 Part-time- ' $ 5,000 • $ 5,000 Operations,Buildings,and Grounds Maintenance 202100 F.I.C.A. • :$ 32,629 $ ' 37,551 7.65% _ of salaries,overtime,part time .. - 202200 Retirement-VRS $• ' 75,140 $ 86,385 18.95% % of salaries 8 employees $ 455,859 202840 Def.Comp.Match $• 3,000 3,000 Deferred Compensation Match • Group Health 202300 Insurance -" $ 96,120 $ 81,501 6 .participating employees 10.0% Annual$ Single 3 $ 29,260 Em&Sp 2 $ 15,816 Family 1 $ 20,034 Em&Mnr 1 $ 12,391 HRA $ 4,000 Group Dental 202310 Insurance .$ 3,050 $ 3,500 , Selected Dental Coverage 202400 Life;Insurance-VRS $ 5,313 $ 6,109, 1.34% of salaries 8 employees $ 455,859 202500 Long Term Dis.Ins.: $ 1,170 $ 1,345 0.59% salaries RVRA pays 50% $1,345 202510 Short Term Dis:Ins: $ . 100 $ 78 . .. - • . . RVRA pays 100%- .. 202700 Workers'Comp.Ins. $ 10,867 $ 14,187 Workers'Comp.Insurance 8 employees 202750 Retirement Health $ 1,190 $ 1,368 0.30% of salaries 8 employees'$ 455,859 " Insurance Credit 202810 Cash-in FLP $ - 4,360 $ 6,325 Flexible Leave pay out • - TOTAL PERSONNEL $ 659,458" $ 732,208 2026-2027-BUDGET • • • Roanoke Valley Resource Authority PERSONNEL SG CODE. DESCRIPTION FY25-26 Budget FY26-27 Budget JUSTIFICATION 101010 Salaries $ 754,244 $ 853,263 Salaries for 15 employees 101015 Overtime $ 50,000 $ 75,000 Extra work required on Saturdays&Holidays 101020 Part-time $ , 15,000 $ 5,000 Operations,Buildings,.and Grounds Maintenance 202100 F.I.C.A. • $ 62,672 $ 71,395 7.65% of salaries,overtime,part time 202200 Retirement-VRS $ 142,929 $ 161,693 18.95% of salaries 15 employees $ 853,263 202840 Def.Comp.Match $ 2,500 $ 1,800 Deferred Compensation Match Group Health 202300 Insurance $ 105,165 $ 105,643 9 participating employees 10.0% Annual$ Single 7 $ 68,274 Etn&Sp 2 - - $ 31,868 HRA $ 5,500 Group Dental 202310 Insurance $ 3,600 $ 3,800 Selected Dental Coverage 202400 Life Insurance-VRS $ 10,107 $ 11,434. 1.34% of salaries 15 employees $ 853,263 202500 Long Term Dis.Ins. $ 2,225 $ 2,517 0.59% salaries RVRA pays 50% $ 2,517 202510 Short Term Dis.Ins. $ • 175 $ 146 RVRA pays 100% 202700 Workers'Comp.Ins. $ 20,500 $ 21,800 Workers'Comp.Insurance 15 employees 202750 Retirement Health $ 2,263 $ 2,560 0.30% of salaries 15 employees $ 853,263 ' Insurance Credit 202810 Cash-in FLP $ 7,588 $ 13,844 Flexible Leave pay out . TOTAL PERSONNEL $ 1,178,967 $ . .1,329,895 2026-2027 BUDGET - 10 Roanoke Valley Resource Authority PERSON NEL TOTALS CODE DESCRIPTION FY26-27 Budget AD TCTS STS SG - -. 101010 Salaries $ 2,764,153 $ 778,684 $ 676,347853,263 - - $ 455,859 $ 101015 Overtime $ 155,000- $ $ 50,000 $ 30,000 $ 75,000 101020 Part-time $ 135,000 $ - $ 125,000 $ 5,000 $ 5,000. 202100 F.I C A. $ 233,643 $_ 59,569 $ 65,128 $ 37,551 $ 71,395' 202200 Retirement-VRS $. 523,807 $. 147,561 $ ' 128,168 $ ,86,385 $ 161,693 202840 Def.Comp.Mateh, p $ 9,050 :$ 2,250 $ 2,000 $ 3,000 $ 1,800 202300 Group Health Insurance $ 430,872 $ 92,713 $ 151,015 $ 81,501 $ 105,643 -. 202310.Group Dental Insurance $ .14,300 $ 2,600 $ 4,400 $ 3,500 $ 3,800 202400 Life Insurance VRS $ 37,041 $ 10,434 $ 9,064 $ 6,109 $ 11;434 202500 Long Term Dis.Ins. $` • 8,154 $ 2,297 $ 1,995 $ 1,345 $- 2,517 202510 Short Term Dis Ins; $ 400 $ 59 $ ' 117 $ 78 $ 146 2027041). Workers'Comp.Ins. 14,187 $ 55,027. $ 540 $. _ 18,500 $ $ 21,800 .. Retirement Health 202750 Insurance Credit $ 8,293 $ 2,336 $ 2,029 $ 1,368, $ 2,560 202800 Termination Pay $ 45,000 $ 45,000. $ - $ - 202810 Cash-in FLP $ 44,935 $ 16,957 $ 7,809 $ 6,325 $ 13,844 TOTAL PERSONNEL $ 4,464,675 $. 1,161,000 $ 1,241,572 $ 732,208 $ 1,329,895.. 2026-2027 BUDGET 11 Roanoke Valley Resource Authority PERSONNEL - POSITION # CURRENT PAY RANGE.. CEO 1 Unclassified Director of Operations 1 $ . 9Q,209 to $ 157,775 .. . 1- $ 85,913 to $ 150,263 Finance Manager . . :. $ -75,012 to $ 131,196 Director of Community Engagement 1. Facilities Manager 1 $ 70,600 to $ 125,400 Business Manager 1 $ 64,110 to $. 112,129 . 4 $ 55,381 to $ 96,860 Operations Manager 1 $: 50,231 to $ 87,855 Administrative Coordinator Facilities Technician 1 $ 45,561 to $ 79,688 4 $ 43,392 to $ 79,688 _ - Operations Supervisor 3 $ 43,392' - to $`- - 75,893 Senior Equipment Operator . to . Motor Equipment Operator II 16 $ _37,484 $ 65,560 2 $ 37,484. to $ i 65,560 Scale Operator_ Motor Equipment Operator I 4 $ 33,998 to $ 59,464. TOTAL SALARIES* 41 $ 2,576,848 1/2/2026 COLA Adjs(3%)/New Position: Increases $ 77,305 $ = 110,000 - Average/Market'Adjustment , Total $ 187,305 TOTAL ADJUSTED SALARIES $ 2,764;153 .. . 2026-2027 BUDGET — :.12 .. — Roanoke Valley Resource Authority PERSONNEL' - EMPLOYEE BY LOCATION POSITION # ADMIN. TINKER SALEM LANDFILL CEO 1 1 0 Director of Operations 1 1 0 0 0:. Finance Manager 1 1 0 0 0 Director of Community Engagemen 1 1 0 p 0 ` Facilities Manager 1 0 0 Q 1 Business Manager 1 1 0 Q 0 Operations Manager 4 0 2 1 .1 Administrative Coordinator 1 _ 1 0 0 0 . . Facilities.Technician' 1 0 1 0 p Operations Supervisor . 4 0 2 1 °1 Senior Equipment Operator 3 0 1 1 1 Motor Equipment Operator II 16 0 4 4 8 Scale Operator 2 0 1 1 0 Motor Equipment Operator I 4 0 1 0 3 TOTAL EMPLOYEES . , 41 6 12 8 15 2026-2027 BUDGET — 13 RoanokeValleyResourceAuthority OPERATING FY25-26 - FY24-25 FY25-26 6 Month CODE DESCRIPTION Actual - Budget Actuals FY26-27 Budget JUSTIFICATION . 300004 Medical Exams $ . 2,091 $ 2,000 $ 1,161 $ :2,300:Physical exams for new employees; _ drug and alcohol random testing,misc testing • 300007 Contract Services _ $ 451,407 $ 536,504 $ 307,259 $ • 836,385 Employee Assistance Program $ 1,560 Clean Valley Council-Annual $ 35,000' Landscaping $ 7,825 Tire Disposal $ 122,500 Copier Rentals $ 7,200 HHW Disposal $ 75,000 - Janitorial Services $ 50,000 Exterminating Services $ 3,200 Letter of Credit $ 150,000 - Tire Transportation • $ 35,000 . Propeller Survey Processing $ - 6,300 Annual.Capacity Evaluation $ 7,500 RRLF Bushhogging $ 10,300 Mulching Service $ 325,000 • 300100 Groundwater Sampling $ 158,486 $ 205,000 $ 68,925 $ 219,350 TRC Labor&Reimbursables $ 43,500 and Analysis-SG&RR Lab Fees $ 23,000 TRC Labor&Reimbursables-14 $ 107,000 Lab Fees-RR $ 29,850 Engineering $ 16,000 • 300101 PFAS-SG&STS $ - $ 29,000 $ 9,305 $ 31,000_TRC Labor&Reimbursables $ 14,500 Lab Fees $ 16,500 • 300102 Stormwater Sampling $ 43,994 $ 72,250 $ 25,083 $ 77,300 TRC Labor&Reimbursables $ 28,350 &Analysis-,SG&TCTS _ : . . Lab Fees" _ .$._. 14,700 • PCB $ 26,750 SWPPP $ 7,500 300103 Landfill Gas $ 137,471 $ 134,500 $ 56,501 $ 144,000 SG-Monthly&Quarterly $ 105,500 - Monitoring-SG&RR Title V . RR-Monthly&Quarterly $ 38,500 300013 Professional.Services $ 109,451 .$ 62,690 $ 56,618 $ 112,600 Engineering . $ " 65,000 Leachate sampling $ 5,500 Auditing Services $ 23,100 • Software support $ 19,000 300017 Legal Services $ 21,679 $ 25,000 $ 4,940 $ 25,000 General Counsel $ .25,000 300029 Transportation to Smith $3,891,912 $4,260,774 $1,798,238 .$ 3,942,202 Trucking tons shipped . . 238,700 Gap-Trailers - • . Total $ . 3,942,202 . . . - 2026-2027 BUDGET - •- • 14 - • --Roanoke Valley Resource,Autk�ority u�-w'' �T CODE DESCRIPTION FY26-27 Budget JUSTIFICATION • ADMIN TOTS • STS LANDFILL 300004 Medical Exams $ 2,300 Physical exams for new employees; - drug and alcohol random testing • • 300007 Contract $ 8'36,385 Employee Assistance ram Pro • Services _ ' g $ 1,560 $ 1,560 $ - $ - $ -Clean Valley.Council - -$ 35,000 $ 35,000 '$ $ - . - :$: - • Landscaping $ 7,825 $ 7,825 $ - $ _ $ Tire Disposal $122,500 $ - $ 122,500. $ _ $ ' Copier Rentals $ 7,200 $ 7,200 $ - $ _ $ - - HHW Disposal $ 75,000 $ 75,000 $ - $ - Janitorial Services $ 50,000 $ 24,000 $ $ $ 72,000 $ 14,000 Exterminating Services $ 3,200 $ - $ 1,850 $ 525 $ 825` Letter of Credit $150,000 $150,000 $ - $ - $ Tire Transportation $ 35,000 $ $ 35,000 $ - Propeller Survey Processing $ $ 6,300 $ 6,300 $' - $ - $ - Annual Capacity Evaluation $ 7,500 $ - $ RRLF Bushho - $ - $ 7,50 ggto$ $ 10,300 $ 10,300 $ - $ - $ - Mulching Service $325,000 $ - $ 325,000 $ 300100 Groundwater $ 219,350 TRC Labor&Reimbursables Sampling $ 43,500 $ - $ - $ - $ 43,500 • p g Lab Fees $ 23,000 $ $ - $ - &Analysis _ Detection Monitoring&Lab $107/000 $ $ 23,000 SG&RR $ $ - $,107,000 ACM Monitoring -Lab $ 29,850 $ 29;850 $ - $ _ $ _ Engineering $ 16,000 $ 16,000 $ $ • 300101 PFAS-SG•&STS $ 31,000 TRC Labor&Reimbursables $ 14,500 $ '- - $ - $ 7,250 $ 7,250 Lab Fees $ 16,500 $ _ $ - $ 8,250 $ 8.250 ' 300102 Stormwater $ 77,300 TRC Labor&Reimbursables $ 28,350 $ Sampling Lab Fees $ T000 $ $ 21,350 &Anal sis $ 14,700 $ - $ Z500 '$ y PCB - $ 12,200 $ 26,750 $ - $ 1,500 $ _ SWPPP $ 7,500 $ $ 25,250 • 30010 • 3 Landfill Gas $ 144,000 SG-Monthly& - ' Quarterly $105,500 $ Monitoring Title V $ $ - $ 105,500 SG&RR • RR-Monthly&Quarterly $ 38,500 $ 38;500 300013 Professional $ 112,600 Engineering $ 65,000 $ - $ - $ $ 65,000 Services Leachate sampling $ 5,500 $ 2,000 8 - $ _ $ 3,500 • Atiditing Services $ 23,100. $ 23;100 "$ _ $ $ Software support $ 19,000 $ 19,000 $ - $ - $ _ 300017 Legal'Services. $ 25,000 General Counsel _. $ 25,000 $ 25,000 $., 300029 Transportation $ 3,942,202 Total Tons to be Landfilled 238,700 &Landfill $ - $2,226,895 $1,715,307 $ - 20162027 BUDGET 15 — Roanoke Valley Resource Authority OPERATING FY25-26 , FY24-25 FY25-26. 6 Month FY26-27 - CODE "DESCRIPTION Actual Budget Actuals "Budget JUSTIFICATION 300030 Waste Water $ 976,234 $ '844,000. $ 278,389 $ 608,480 Leachate Trailers Transportation 320001 Contracted Repairs $1,419,021 $1,100,000 $ 728,064 $1,065,000 On Road Vehicles $ 30,000 Construction Equipment Off Road Vehicles $ . 1,000,000 Miscellaneous Equip. $ 35,000 - Includes Grinder Trailers,hydroseeder Mowers,truck scales 380380 Building Maintenance $ 211,263 $ 260,000 $ 225,615 $ 260,000 Maintenance and repairs to all buildings and Grounds and property;pump stations,septic& leachate tanks. - 350010 Printed Fornis $ 1,699 $ 8,000 $ 135 $ 5,000 Letterhead,envelopes,cards,scale tickets , repair orders,purchasing forms 360010 Advertising $ 3,855 $ 2,000 $ - $ 3,000 REP,bids,public hearings $ 2,150 etc. Handouts $ 150. User Brochures $ - 400 HHW Brochures $ 200 Miscellaneous $ • - 100 2026-2027 BUDGET • 16 Roanoke.Valley Resource Authority.. OPERATING FY26-27 CODE DESCRIPTION Budget JUSTIFICATION ADMIN •TOTS STS LANDFILL 300030 Waste Water $ 608,480 Leachate Hauling $ - $, - $ - $ .608,480 Transportation 320001 Contracted Repairs $1,065,000 All road vehicles : $ 30,000 $ - $ - $ • Construction Equipment Off Road Vehicles $ - $ 275,000 $175,000 $ 550,000 Miscellaneous Equip. $ - $ 10,000 $ 10,000 $ 15,000 Sub-Totals $. 30,000 $ 285,000 $185,000 :$ '565,000 380380 Building Maintenance $ 260,000 Maintenance&repairs $ 16,000 $ 108,000 $ 27,000. $ 109,000 and Grounds to all buildings and property;pump station, septic&leachate tanks 350010 Printed Forms $ -5,000 Letterhead,envelopes, $ 5,000 $ - $ - $ _ cards,scale tickets,•etc. 360010 Advertising $ 3,000 RFP,bids,public $ 2,150 $ - $ - $ _ hearings,etc. Handouts $ 150 $ - $ - $ _ User Brochures $ 400 $ - $ - HHW Brochures $ 200 $ - $ - $ Miscellaneous $ 100 $ - $ - $ _ 2026-.2027 BUDGET 17 - - Roanoke Valley Resource Authority OPERATING FY25-26 FY24-25: ..;FY25-26 6 Month. FY26-27 ` CODE DESCRIPTION Actual Budget Actuals Budget JUSTIFICATION - 360001 Marketing activities $ - $ 7,000 '$ 17,988 $ 50,000 Banners,recycling handouts,pens, • pencils,miscellaneous.items 360030 Special Events $ 6,962 $ 7,500 $ 6,768: $ 8,000 Annual Employee Functions ° 400600 Central Services $ 78,043 $ 85,000 $. 46,213 $ 85,000 Administrative services, Roanoke County for data '. . processing,IT Support, • accounting,web updates,miscellaneous 510010 Electric $ 134,892 $ .122,400 $ 58,580 $ 145,200 TOTS $ 45,000 - SGL $ 82 000 STS • $ 12,500 RRL $ 5,700 510021 Heating Services $. 6,505 $ 2,000 $ 518 $ 1,500 Transfer Station. $ 1,500; Natural Gas 510022 Fuel Oil Natural $ 40,757 $ 30,000 $ 8,730 $ " '30,000 Propane Gas $ 30,000 &Bottled Gas Smith Gap Landfill 510041 Water Service-Transfer $ 28,140 $ 24,000 $ 14,005 $ 28,000 Water&Sewer Service for Transfer Station Stations 510042 Sewer Service-leachate $ 73,675 $ 78,365 $ 22,935 $ 70,000 Sewer Service-leachate 520010 Postage $ 986 $ 4,000 $ 1,594 $ 4,000 Postage for all mailings and correspondence,postage meter rent. V - 520030 Telephone - $ 4,821 $ 5,200 $ 2,449 $ 5,200 Telephone service 520033 Internet Lines $ 21,108 $ 13,500 $ 6,761 $ 13,500 Fees for internet service @ Smith Gap Landfill, and both Transfer Stations 520035 Cell Phones $ 11,443 $ 8,000 $ 4,749 $ 9,500 Service for cell phones , . 2026.2027 BUDGET _ . .. ... . .18 Roanoke Valley Resource Authority OP ER ATI N G CODE DESCRIPTION FY26-27 Budget JUSTIFICATION. ADMIN TCTS STS LANDFILL 360001 Marketing $ 50,000 Recycling handouts,pens, $ 50,000 $ - $ - $ Activities pencils,miscellaneous items 360030 Special $ 8,000 Annual Employee Functions& $ 8,000 $ - $ - $ • Events Customer Appreciation Day 400600 Central $ 85,000 Administrative services, $ 85,000 $ - $ - $ - Services Roanoke County/Roanoke City for data processing, accounting,web update,misc. 510010 Utilities $ 145,200 TCTS $ 5,700 $ 45,000 $ 12,500 $ 82,000 -Electricity SGL STS RRL 510021 Heating Services $ 1,500 Transfer Station $ - $ 1,500 $ - $ - Natural Gas 510022 Fuel Oil Natural $ 30,000 Smith Gap Landfill $ - $ - $ - ' $ 30,000 &Bottled Gas Propane Gas 510041 Water Service- $ 28,000 Water&Sewer Service for $ 9,000 $ 17,000 $ 2,000 $ - Transfer Station Transfer Stations 510042 Sewer Service $ 70,000 Sewer Service(leachate) $ 5,000 $ - $ - $ 65,000 Smith Gap&Rutrough 520010 Postage $ 4,000 Postage for all mailings and $ 4,000 $ - $ - $ correspondence,postage meter rent,includes General Counsel 520030 Telephone $ 5,200 Telephone Service $ 5,200 $ - $ - $ - 520033 Internet Lines $ 13,500 Fees for Internet service $ 5,000 $ - $ 7,250 $ 1,250 520035 Cell Phones $ 9,500 Service for cell phones $ 9,500 $ - $ 2026-2027 BUDGET 19 - Roanoke Valley Resource Authority ®PE ATING FY25-26: FY24-25 FY25-26 6 Month FY26-27 CODE DESCRIPTION Actual Budget Actuals Budget JUSTIFICATION 530002 Property Insurance-Fire $ 51,244 $ 57,200 $ 39,208 $ 58000 Coverage for all buildings,contents, and.equipment, 530005 Motor Vehicle Insurance _$ 40,322 $ 49,500 $ 32,186 $ 35,000 Insurance for on-road vehicles 530007 Public Officials Insurance $ 9,268` $ 9,000 _$ 9,377 $ 13,000 Insurance through VRSA _ - 530008 General Liability Ins. $ 8,765 $' 10,000 $ 7,865 $ 11,000 Coverage for all facilities&property 540010 Lease/Rent of Equipment $ 148,526 $ 130,000 $121,596 $ 100,000 Rental of Miscellaneous Equipment 500 $ - $ 500 Use of personal vehicles for RVRA • 550001 Travel-Mileage $ _ $ business,staff,and Board Members . 550020 Dinner Meetings- $ 2,303 $ 4,500 $ 1,644 $ 3,500, Monthly Board meetings,dinners& Luncheons luncheons associated with RVRA •• 550040 Travel and Lodging, $ 28;011 $ 23,000 $ 21;810 $ 23,000 Conference registrations; $: - 6,000 Conference,Training SWANA,VML,legal,VGFOA and Education _ • conferences Subsistence&Lodging $ 5,600 Operator training for $ ' :,11,400 hazardous materials, • certifications&educations 560001 Contributions $ .657,000 $ 657,000 $327,500 -$ 657,000-Payments per contract to - Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City•, $ 150,000 Town of Vinton $ 5,000 Volunteer fire and rescue _ $ : 2,000 2026-2027 BUDGET 20 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY26-27 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 530002 Property Insurance $ 58,000 Coverage for all buildings,contents, $ 58,000 $ - $ - $ - Fire and equipment 530005 Motor Vehicle Ins. $ 35,000 Insurance for on-road vehicles $ 35,000 $ - .$ - $ - 530007 Public Officials Ins. $ 13,000 Insurance through VRSA $ 13,000 $ - $ - $ 530008 General Liability In $ 11,000 Coverage for all facilities&property $ 11,000 -$ $ - $ 540010 Rent of Equipment $ - 100,000 Rental of Miscellaneous Equipment $ - $ 10,000 $ 2,500 •$ .87,500 Heavy Equipment Emergency Equipment - 550001 Travel-Mileage $ 500 Use of personal vehicles for RVRA $ 500 $ . - $ - "$ business,staff,and Board Members " 550020 Dinner Meetings- $ 3,500 Monthly Board meetings,dinners& $ 3,500 $ - $ - $ - Luncheons luncheons associated with RVRA 550040 Travel-Lodging $ 23,000 Conference registrations;SWAIVA, $ . 6,000 $ - $ .. - $ - VML,legal,VGFOA conferences $ 6,000 • Subsistence&Lodging $ 5,600 $ - $ - $ - $ 5,600 Operator training for hazardous $ 11,400 $ - $ $ - materials,certification,misc. $ 11;400 560001 Contributions $ 657,000 Payments per contract to: $ 5,000 $150,000 $150,000 $ 352,000 - Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire&rescue $ 2,000 2026-2027 BUDGED 21 OPERATING- Roanoke Valley Resource Authority ' FY25-26 FY24-25 FY25-26 6 Month FY26-27 CODE DESCRIPTION Actual Budget Actuals Budget JUSTIFICATION 580001 Dues. $ 1,924 $ 3,500 '$ 867 $ 2,500 Professional&Association dues: SWANA,SWVSWMA, VGFOA&IAAP 580015 Warrants and Fees $ 118,328 $ 100,000 $ 26,070 $ 118,000 DEQ&City SW annual fees& Credit Card fees 580023 Employee Recognition . $ 1,691 $ 7,500 $ 150 $ '5,000 Awards and Certificates 601010 Office Supplies $ 20,567 $ 7,000 $ 2,630 $ 7,000 Office paper;pens,pencils,folders,etc. 601013.Small Equipment& $ 81,140 $ 85,000 $ 66,243 $ .85,000 Items of office and shop equipment and Supplies : supplies,tools,computers,lawn mowers,etc. 604040 Medical Supplies $ $ 1,000 $ 387 $ 1,000_Supplies for first aid kits&medicine cabinet 605050 Janitorial Supplies $ 7,545 $ 9,000 $ 4,835 $ 9,000 Supplies for general cleaning&sanitation 607071 Radio Parts $ 1,865 $ 3,500 $ 4,481 $ 3,500 Communications Equipment(&Fees 608080 Gasoline,Oil&Grease $ 134,868 $ 116,000 $ 43,429 $ 116,000 Fuel for all RVRA vehicles,mowers,lubricants 608082 Diesel fuel $ 403,684 $ 460,000 $221,508 $ 460,000 Fuel for all diesel equipment and vehicles 609094 Tires,Parts '$ 560,542 .$ 300,000 $212,524 $ 300,000 Replacement and maintenance parts supplies for all equipment and,vehicles 611030 Uniform and Wearing, $ 25,147 $ 34,050 $ 24,620 $ 34,050 Safety Shoes&Jeans $ 11,050 Apparel. Rain gear,shirts,hats,misc. $ 11,500 Purchase of uniforms $ 11,500 2026-2027 BUDGET 22 Roanoke Valley Resource Authority OPERATING FY26-27 CODE DESCRIPTION Budget JUSTIFICATION ADMIN TCTS STS LANDFILL = $ • 580001 Dues - $ �- 2,500-Professional&Association dues: $ ' 2,500 $ _ $ SWANA,SWVSWMA,VGFOA &!AAP 580015. Warrants and .. .._. $-118,000 DEQ&CiSW annual fees& . - , $ 118,000 $_.. ._ - Fees $ - $ _. . Credit Card fees 580923 Employee $ 5,000 Awards and Certificates $ 5,000 $ - $ - $ Recognition 601010 Office Supplies $ 7,000 Office paper,.pens,pencils,folders, $ 7,000. $ - $ etc. $ 601013 Small $ 85,000 Items of office and shop equipment $ 12,000 $ '14,000 $ 14,000 .$ 45,000 • : Equipment& and:supplies;tools,computers Supplies • 604040 Medical Supplies $ 1,000 Supplies for first aid kits& : $ 1,000 $ . - $ _ medicine cabinets $ 605050 Janitorial Supplies $ 9,000 Supplies for general cleaning& $ - $ .3,000- $ 1,000 $ , 5000_ sanitation... 607071 Radio Parts $ 3,500 Communications Equipment&Fees $ - . . - $ 1,000, $ . 1,000 $: 1,500 : 608080 Gasoline,Oil&Grease $ .116,000 Fuel for all vehicles,mowers, $ 30,000 $ 19,000 $ 19,000 $ 48,000 lubricants 608082 Diesel fuel $ 460,000 Fuel for all diesel equipment $ - $ 100,000 $ 65,000 $ 295,000 609094 Tires,Tubes;;& - $ 300,000 Replacement and maintenance parts $ 50,000 $. 75,000 $ • 75 000 $ 100,000 Parts supplies for all equipment and vehicles 611030 Uniform&Wearing $ 34,050 Safety Shoes&Jeans $ 325 $ 4,018 $ 2,679 • Apparel Rain gear,shirts,hats,misc. $ 352 $ 3,500 $ 2,909 $ 1,939 $ : 3;152 Purchase of uniforms $ 1,500 $ 3,636. $ 2,424 $ . 3,940 Totals $: .5,325 $ 10,563 $ - 7,042 :$ 11,120 2026-2027BUDGET. 23 . — Roanoke Valley Resource Authority , OPE FY25-26 , ' FY24-25 - FY25-26 6 Month" • FY26-27 ` CODE DESCRIPTION . .Actual Budget . Actuals. Budget," JUSTIFICATION - 620001 Subscriptions/Books $ 4,174 $ 500 $ 1,704 $ 2,000 Professional magazines and manuals 650001 Other Operating $ 309,945 $ 200,000 $ 120,824 $ 250,000 Disinfectants,deodorizers,salt for roads, Supplies gravel and stone for roads;seed,mulch fertilizers and lime for seeding slopes,fill ' . areas and other areas,miscellaneous expenses ; 650003..Fire Equipment and $ 22,052 $ 15,000 $ - $ 15,000 Fire hoses&extinguishers replacements 8i Supplies and for annual inspections for all facilities 650010 Safety Equipment $ 8,031 $ , 6,750 $ 2,337 $ .6,750 Gloves,dust mask;safety glasses,etc. 967070 Unappropriated Balance 0 $ 127,727 $ - $ 126,216 For unexpected expenditures ", • TOTAL OPERATING $ 10,345,910 . $ 10,223,533 ' 2026-2027 BUDGET 24 Roanoke Valley.Resource Authority OPERATING CODE DESCRIPTION FY26-27 Budget JUSTIFICATION ADMIN TCTS • STS LANDFILL 620001 Subscriptions $ 2,000. Professional magazines $ 2,000 $ /Books and manuals - $ - $ 650001 Other Operating $ 250,000 Disinfectants,deodorizers,salt, $ 4,500 $ 8,000 $ 5,000 $ 232,500 Supplies ' gravel for roads,seed,mulch fertilizers&lime for seeding slopes,fill areas& other areas,miscellaneous expenses 650003 Fire Equipment& $ " • 15,000 Fire hoses&extinguishers $ 15,000 $ ' Supplies replacements &for annual inspections for all facilities ; 650010 Safety Equipment $ 6,750 Gloves,safety glasses,etc. $ 6,750 $ Sub-totals $ 273,750 $ 28,250 $ 8,000 $ 5,900 $ 232,500 Sub-Totals 14-24 $ 10,097,317 $1,121,410 $3,572,308 $ 2;316,624 $3,086,975 967070 Unappropriated $ 126,216 $ 14,017 $ 44,654 $ 28,958-Balance $ 38,587 TOTAL $ 10,223,533 $1,135,427: $3,616,962 $ 2,345,582 $3,125,562 ' OPERATING : 2026 2027 BUDGET : . . 25 r. - , Roanoke Valley Resource Authority ESERVES .. • CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION, 7/1/2026 FY26-27 FY26-27 06/30/27 (projected) (projected) - C846 Landfill Closure $ 1,068,870 $ .250,000 $ -. $ 1,318,870: As required by State 9209 and Federal Regulations to close Smith Gap Landfill C847 Equipment . - $ 1,695,031 '$ _ 260,000 $ 1,197,000 $ 758,031 For replacement of 9210 Reserve Fund equipment per equipment replacement schedule: C847 Groundwater $ 500,000 $ . -. $ $ . 500,000 Groundwater. 9211 :Protection Fund - protection fund per local permit C847 Landfill Host $ 250,000 $ =.. '$ - $ 250,.000 As per local permit. it 9212 Community Intranet/:property Improvement Fund C847 Property Value $ 370,430 $ -: $ - As per l $ 370 430 oval permit. 9213 Protection Current fund is adequate based on anticipated sales. C848Future Site :. $ 4,968,802 $2,155,444 $ 1,100,000 -$ 6,024,246 For future construction 9214 Development .. of the landfill C848 Capital $ 330,649 $ 515,000 $ 490,000 $._ 355,649 For maintenance and 9215 Improvement improvements to the Fund facilities. C840 Contingency. $ 1,529,339 $ 56,642 $ - $ -1585,981"For unexpected expenses 9201 Reserve Fund TOTAL RESERVE $ 10,713,121 $3,237,086 $ 2,787,000 $ 11,163,207 FUNDS 2026-2027 BUDGET DGET 26 Roanoke Valley Resource Authority CODE DESCRIPTION JUSTIFICATION. , DEPOSIT ADMIN TOTS STS LANDFILL FY26-27 C846 Landfill Closure " As required by State $ 250,000 $ $ $ - _ - $ -250;000 9209 and Federal regulations to closeSmith Gap Regional Landfill C847 Equipment For replacement of ,- ' $ 260,000'. $ = - $ 45,000 $ 140,000 $ 75,000; 9210 Reserve Fund : equipment per _ . equipment replacement schedule. C847 Groundwater ' Groundwater $ $ - $ - $ - $ 9211 Protection Fund protection fund per local permit. C847 Landfill Host - As per local permit. $ $ - $ - $ _ 9212 Community intranet/-property $ Improvement Fund C847 Property Value . As per local permit. $ - $ - $ - $ 9213 Protection Current fund is $ - adequate based on anticipated sales. C848. Future Site For future construction $ 2,155,444 $ - $ - $ 9214 Development - - of the landfill - $2,155,444 C848 Capital For maintenance and $ 515,000 $ - $100,000 $ 55,000 9215 Improvement improvements to the $ 360,000 Fund facilities. C840 Contingency For unexpected expensef $ 56,642 $. 56,642 $ _ $ 9201 Reserve - '$ Fund TOTAL RESERVE $ 3,237,086 $ 56,642 $145,000 $ 195,000 '$2,840,444 FUNDS 2026-2027 BUDGET 27 gg Roanoke Valley Resource Authority. ll TIPPING 'FEE . . y .. BREAKDOWN t •,.-. CATEGORY : ADMIN TOTS STS - LANDFILL TOTAL PERCENT • PERSONNEL•••• $. :1,161,000 '$ • 1,241,572 '$ 7.32;208 $1,329,895 $ 4,464,675 22% - OPERATION'S- $ 1,135,427 $ 3,616,962 $:: 2,345,582 $3,125,562• $ .10,223,533 52% . DEPOSITS. . . - . - . . . . • . . . AND • $ 56,642 "$• 145,000 $ 195,000 $2,840,444 $• 3,237,086 16% . . . - RESERVES DEBT SERVICE $ 1,899,465 $ - $; - - •• : ' - $ $ • 1,899,465 10% TOTAL $ 4,252,534. $ 5,003,534 $` 3,272,790 $7,295,90.1• $ 19,824,759 :. 100% PERCENTAGE : . : 21%. 25%. • 17% .37% : 1 00% 026-2027 v Roanoke Valley Resource Authority U I) S + - --4. or r[- ; +max ,C �"r., 2026 � . I t gym. q t a 't ., 4 - 1 I e.'f, — 1 �"g $ $ f. , t is i 7�1g r fi ' Y• - - .. ,, .. i ;r'��. 'F'CA + der .1 ,r 4,- , --Z . -'-'7-'-rrl*::-.... -:;.''. ") ' '* it ' r .. tir'i 3'tZ. r_I CX_� s • A A- ,-, , Nil. ‘.., 1,1),,,i...1„,.,., 4 ., , ,,,..... , . ..,.., \ \ _ ION ����� FE� �CRE ERTINK a .. - Roanoke Valley Resource Authority TABLE OF CONTENTS RESERVE FUNDS PAGE# I. RVRA Financial&Reserve Policy 1-3 II. Annual Review 4-5 III. RVRA Reserve Fund Review 6-9 IV. Summary of Reserve Funds A. Ending 2026/2027 10 B. Ten-year Projections 11 V. Reserve.Funds and Expenditure Plans ' : • 12-33 A. Landfill Closure Fund 12-13. B. Equipment Replacement Fund 14-18 C. Ground Water.Protection Fund 19-20 D. Host Community Fund 21-22 E. Property Protection Fund 23-24. F. Site Development Fund 25_28 G. Capital Improvement Fund 29-31 H. Contingency Fund g �Y 32-33 .. . ,. . - 202&-2027 RESERVE FUNDS ROANOKE "VALLEY RESOURCE AUTHORITY _FINANCIAL AND RESERVES POLICY (. Background The Authority recognizes one of the keys to sound financial management is the development - of a systematic way to fund planned capital projects and on-going maintenance programs. The Authority believes it is'equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever possible. The National Advisory Council on State and Local.Budgeting(NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that -include the preparation of policies and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). -The policy addresses this standard II. Purpose The policy provides for the establishment and the planned funding level of maintenance and improvement reserve accounts for planned expenditures over a short-term planning period of five (5)years and a long-term planning period of ten 00+)years or more.: Each individual account provides for a separate funding purpose to be designated as either"restricted"or"unrestricted accounts. Restricted accounts must be used solely for their intended purpose as required by regulatory statute,contractual obligation,or operating permit conditions. Unrestricted funds are intended for planned capital and maintenance purposes, but may be periodically used by the Authority temporarily, for not more than six (6) months, to provide emergency funding for the. . ' Authority's operations,if needed. Reserve Accounts may be utilized to'fund the-same or separate projects as deemed-necessary for supporting the mission of providing quality programs and facilities necessary,to serve the Authority's Member Communities of Roanoke County,the City of Roanoke, the City of Salem, the Town of Vinton and their residents and businesses of the Roanoke Valley. III: Policy Guidelines for Reserve Fund Accounts A.-The Authority will maintain reserve accounts and an initial beginning balance of funds will be deposited into accounts as identified for the current fiscal year. B. Annual funding transfers to restricted-accounts, if deemed necessary, will occur in twelve,(12)equal monthly transfers,or other frequencies as directed by the Board,from revenues received,by the Authority and as budgeted for the current fiscal year. Annual funding transfers to unrestricted accounts may occur in twelve (12) equal monthly • transfers or lump sum transfers, as directed by the Board,from revenues received by the_Authority and as budgeted,for the current fiscal year.: • • C. :Ongoing expenditures from the fUnds will occur as budgeted for the current fiscal year as costs are accrued. D. Planned deposits to the funds'are calculated sufficiently to maintain the desired fund balance with a positive fund balance,.it a minimum, for any given fiscal year during the long-term planning.period. E. Planned expenditures of the funds are calculated sufficient to provide cash funding for all planned capital projects and maintenance projects for any given fiscal year during theaong-term planning:period. F. Any end-of-year operating surplus and/or interest earnings may be allocated,to one or more accounts, as:determined by:the Authority's Board of Directors. G. An internal review of the account allocations and funding levels:by RVRA Staff familiar_with best management practices of solid waste operations and facilities will occur annually to ensure the priorities are consistent with the goals of the°Authority and to ensure the funding levels are adequate. H. An:'external third-party review of the account:allocations and funding levels by a professional engineer familiar with best management-practices of solid waste operations and facilities,will occur every five.(5).years to ensure the funding levels Are adequate. Draper Aden Associates(DAA) last completed an external assessment of the Reserve Accounts'in FY 2023.• = s = IV. Account Definitions The Landfill Closure Fund(Unrestricted)provides a reserve for the costs of ca in Completed capping p areas of the landfill and at the end of the landfill's useful life,to completely close any remaining area,install all monitoring and collection systems and perform all post-closure care activities per regulatory requirements. The`Equipment Replacement Fund (Unrestricted) provides' funds for future purchases, regularly scheduled replacement of:major operating equipment, and any uninsured risk, in an orderly way such as to minimize annual operating costs,maximize any trade-in or surplus value, and to provide for the best overall purchasing value. The Ground Water Protection Fund(Restricted)provides funds to address any environmental effects the operation of the landfill may have on the surrounding area. The fund also serves to assist,in complying with.post closure and corrective action requirements of state and federal financial assurance regulations.: The Host Community Fund d-Restricte ( )provides funds for the construction and maintenance of public improvements to Authority property within the Host Community, as requested-by the Host Community,-and as approved in a-formal public improvement plan.' The Property Protection Fund(Restricted)provides funds:for the one-time payments under the Property Protection Policy to property:owners within the Host Community for any actual realized decline in property values because of their relative proximity to the Smith Gap Regional Landfill. 2 • The Site Development Fund (Unrestricted) provides funds for the construction of subsequent phases of the Smith Gap Landfill,as necessary,to provide ongoing landfill disposal capacity. The Capital Improvement Fund(Unrestricted) was established to be used for various capital maintenance items and new capital projects anticipated for the-ten-year planning period.Projects may amended as solid waste operations.and industry in general continues to evolve. The Rutrough Road Landfill (RRLF) Post-Closure Fund (Restricted) provides funding for the Authority's contractual obligation to provide for the ongoing post closure care of the closed Rutrough Road Landfill. This fund was principally depleted from capital expenditures associated. with the construction of a new force main and sewer line that have substantially decreased annual operating expenses."Any remaining balance in this fund is expected to be spent on facility care in the next two years. Accordingly,the post-closure care responsibilities are now funded by our annual revenues from the operating budget, and the associated costs are budgeted as ongoing line-item expenditures in the general annual operating budget. This fund will be eliminated upon the full depletion of any remaining fund balance. The Contingency Fund (Unrestricted) provides. funding to stabilize year-to-year rate adjustments and to provide a source of funding for any unforeseen increases in expenses or • decreases in revenue that would otherwise cause a negative balance for the Authority's operating funds. V. Reporting The Treasurer-will track reserve account deposits -and expenditures monthly: A monthly report will be sent to the Chief Executive Officer and the Authority's.Secretary, which will be included on the Board of Directors'agenda for review at all regularly scheduled meetings.The Treasurer will also ensure that all expenditures have been through the appropriate approval process. The Chief Executive Officer will provide an annual report to the Board of Directors as to the adequacy of the funding levels of each respective reserve account. 3 • . ANNUAL REVIEW RVRA RESERVE FUNDS PLAN & REPORT FY 2026-2027 In accordance with the Authority's "Financial and Reserves Policy," its Chief Executive Officer reviewed its replacement reserve requirements and has determined the adequacy of the funding plan as submitted herein. The Authority, in its review, has defined adequacy to mean-that sufficient funding, if funded as scheduled,exists in amounts equivalent to or exceeding the anticipated:expenditures,during a short-term period (next five subsequent fiscal years) and a long-term period (next ten subsequent fiscal years). Incases of shortfalls,the Authority may need to transfer funds from other fully funded unrestricted reserve funds: Additionally, certain amounts may need to be borrowed, if needed, as indicated in the expenditure plan to address insufficient funding. The Authority has established the funding and expenditure plan,as outlined in the"Summary of Reserve Funds: 10-Yr. Planning Period"(p.11.) This Reserve Fund Plan and subsequent report is exclusive of all previous borrowing associated construction activities,related to the now operational conversion from.rail to truck at the Smith Gap Landfill and Tinker Creek Transfer Station.All debt service payments are accounted for within FY 26-27 Operating Budget as obligated by the terms of the individual agreements. In addition, the RVRA has adjusted its previous anticipation.of contracted waste via the existing County Waste (a commercial hauler) amended agreement from 80,000 tons annually to a more conservative estimate of 65,000 tons annually in FY'27. According to staff review,the Equipment Reserve Fund is deemed to be inadequate for the short and long-term planning periods. Staff may continue to elect to buy used equipment or from Government Surplus and modify it to fit its needs as appropriate to further manage future costs. Again;as noted above,Staff is reviewing other purchasing options including deferment,renting and/or leasing certain pieces of equipment, purchasing government surplus equipment and modifying to fit its needs. The Capital Improvement Reserve Fund is deemed inadequate for the short-term period and long- term period as well. Sufficient time is available to plan for the appropriate funding mechanism;however, it must be addressed. At the start of FY'26, the Contingency Reserve Fund balance was $1,483,939. A $45,400 contribution to this fund was made in FY'26 and therefore the fund balance is$1,529,339.The Authority's Policy includes a goal of retaining 8-10%of the annual operating budget in its Contingency Reserve.Thus, a contribution of$56,642 in FY'27 will bring the balance to$1,585,981. This projected balance is 8%of the FY'27 operating budget and is therefore in compliance with the Authority's Policy. 4 The Rutrough Road Post-Closure Account Reserve Fund is depleted. Annual post closure care responsibilities were moved to the operations budget starting in FY 418.This Fund has been eliminated from the Authority's Reserve Funds program. The Site Development Reserve Fund is deemed adequate for the short and long-term periods.Phase VIII&IX engineering will begin in FY'27 with construction set to start FY'30. The Landfill Closure Reserve Fund is deemed inadequate for the short and long-term period. Attention to this activity is important going forward. S RVRA RESERVE FUND REVIEW. The retirement of all outstanding bond debt in FY 2011 subsequently relieved the Authority of its .former financial requirements as previously imposed by the Master Indenture-of Trust, including the establishment and funding of certain reserve funds as recorded and reported in the annual report. While no longer obligated to the terms of the Master Indenture of Trust, several previously established reserve funds remain as ongoing obligations to the Authority due to start-up and operating restrictions imposed under the Authority's separate "Landfill & Transfer.Station Permit Conditions & Operating Policies," including: The Ground Water Protection Fund(formerly known as"The Environmental Fund"); The Host Community Fund; and The Property Protection Fund. Additionally, the Authority is contractually obligated to maintain the post-closure care of the closed Roanoke Landfill (a.k.a. the Rutrough Road Landfill)with funds initially established and designated expressly for this purpose in The Rutrough Road Landfill Post-Closure Fund. Therefore, these four reserve funds are designated as"Restricted" reserve accounts which must be maintained and adequately funded for their express, respective purposes. The Rutrou.Eh Road Landfill Post-Closure Fund is nearing depletion and all remaining post closure care activities have been transitioned to the operating budget and will be eliminated upon its full depletion. As part of its initial post-bond debt, fiscal responsibility, the Authority recognized that one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on-going maintenance programs beyond its operating permit and contractual requirements.: The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever possible. The National Advisory Council on State and Local,Budgeting (NACSLB) has issued guidelines., representing standards of excellence in governmental budgeting that include the preparation of policies 6 and plans for capital asset acquisition, maintenance,and replacement (Principle 2; Element 5; Practice 5.2). Therefore,the Authority established additional reserve funds for these purposes which are designated as "Unrestricted" reserve accounts since at this time there are no external conditions, other than sound . financial management as outlined and approved in.the RVRA RESERVES PLAN ("Plan"), requiring their existence and funding levels: The Unrestricted Funds include: The Closure Fund; The Equipment Fund; The Site Development Fund; The Capital Improvement Fund; and The Contingency Fund. The Closure, Equipment, and Site Development Funds were previously required under the former Master Indenture of-Trust and funding levels were maintained and managed accordingly. The Capital Improvement and Contingency-Funds,- while not previously required per any outside obligation, were established and recognized as"being necessary for sound financial management of the.Authority's operations and its facilities. The Authority recognizes that periodically,it may need to add,delete,transfer,or amend its unrestricted fundsas deemed. to be_in the best interest of the Authority and its members.The additional borrowing of funds(or debt)and the Ownership of the Salem Transfer Station has also impacted the future Reserve and Financial Policies of the Authority. - - Per its Financial and Reserve Policy(Section III. H.),an external,third-party review of the account allocations and funding levels by a professional engineer,familiar with best management practices of solid waste operations and facilities, will occur every five(5)years to ensure the funding levels are adequate. That external review was last conducted by Draper Aden Associates(DAA) for FY 2023.. Accordingly, the next external review is scheduled for FY 2028. All funds required for expenditures for the five-year planning period are currently projected to be available in the individual reserve-accounts,respectively, except for the.Equipment Reserve Fund. Sufficient funds are deemed to be available for transfer from other reserve funds for the short-term period,if necessary. Funds required for expenditures during the ten-year planning period are currently,projected to be available in the individual reserve fund accounts, respectively, with the exceptions of the Equipment and Capital Improvement Reserve Funds. The Authority annually makes deposits to its reserve funds for funding future planned expenditures. These reserves allow the Authority to establish and project an orderly adjustment of its tipping fee revenues, as necessary,to prepare for future capital expenditures to coincide with its annual operating costs. Initial projections-made in 1992 during the start-up, 20-year revenue bond issuance established a basis of anticipated costs and revenues for operating the new solid waste disposal system through the bond term. Three decades of actual operating experience of the Authority's systems has allowed the Authority to delay anticipated increases in tipping fees and offer rates less than originally projected. In conclusion, each reserve fund has been reviewed by staff for its adequacy to meet the planned expenditures over a short-term period of five-years and for an extended, long-term,planning period of.ten- years. As a result,the Total Reserve Balances remain positive. Therefore, both short and long-term reserve balances are cautiously adequate. Staff re-assesses all the reserves every year and, in some instances, equipment replacement and/or projects can be delayed or moved up depending on the situations at the time. In summary, while deficits are 8 shown in the short and the long-term reserve accounts,staff believes that most of those impacts can be mitigated as noted above. - Respectfully Submitted, Jonathan A. Lanford Chief Executive Officer 9 Roanoke Valley Resource Authority SUMMARY SUMMARY OF RESERVE FUNDS EXPENDITURES/DEPOSITS FOR FY 2027 BALANCE AT PLANNED/ACTUAL DEPOSITS BEGINNING EXPENDITURES BALANCE 07/01/26 2026/2027 07/01/27 (anticipated) LANDFILL CLOSURE $ 1,068,870 $ - $ 250,000 $ 1,318,870 EQUIPMENT REPLACEMENT $ 1,695,031 $ 1,197,000 $ 260,000 $ 758,031 GROUND WATER.PROTECTION $ 500,000 $ - $ - $ 500,000 HOST COMMUNITY $ 250,000 $ - $ - $ 250,000 PROPERTY PROTECTION $ 370,430 $ - $ - $ 370,430 SITE DEVELOPMENT $ 4,968,802 $ 1,100,000 $ 2,155,444 $ 6,024,246 CAPITAL IMPROVEMENT $ 202,649 $ 490,000 $ 515,000 $ 227,649 TOTALS $ 9,055,782 $ 2,787,000 $ 3,180,444 $ 9,449,226 CONTINGENCY $ 1,528,939 $ - $ 56,642 $ 1,585,581 NOTES: GRAND TOTAL $ 10,584,721 $ 11,034,807 2026-2027 RESERVE FUNDS 10 • . .-- Roanoke Valley Resource Authority - SUMMARY - , . Sun 'of Reserve Funds: Ten .Year Planning Period : . ~ Fiscal Year. -.. . 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2034 32 2032-33 2033-34 2034-35 2035-36 Deposits. Closure 0 250 250 250. : 250 250 . . 250 250 250. • 250 250 . - Equipment - . , - . -2,404 260.. 1.300 1,300 1,300 1,300 1,300_ 1,300 1,300 1.300' 1,300 0 0 0. 0' 0 :. 0 Ground Water' 0 - ...0 0 .., . :0, :_ p.. 0 0 0. 0 .- 0 0.. Host Corrirrrunity 0 Property Protection ' - 0 0 : 0 . 0 '0 • - 0 0 . .0 _ 0 . '0 _ .. .0 - . 'Site Development ' • 2,031 2,155 2,000 2,000 :2,000 2,000 - 2.000 -2,000 - 2,000 .2.000 : 2,000. Capital Improvement 200 515 520 520 ' 520 520 520 .. 520 520. 520 520 l. . ':total :';- ,"1 n-44,635''-.3.180 .-.,4,070" ..°`4,070 , .4;070� , :4,070. ':._4,070._. 4:070', , :.4,070i .,4,070 :4 070 Expenditures: Closure .0. :�0 0 0 -0 0 0 0 4.000 0' '0, . - . _ Equipment- . 1,261 ' 1.197 3,060 2,480 '1,550 1.025 : 1,155 2,800 ; .496 . 850 110 . . • Ground Water • , . . 0 0.:.. 0 0 0. . _ . . . . .. 0 0 0. Host Community 0: . 0 0 • :0 0 0 p. 0 0 . . .p 0 p" Property Protection 0 . 0 0 0 0 Site Development - . 19 1,100 . 0 0 8.000 0 0 • 0 0 p' 10,000 • Capital Improvement 222 490 .1.230 1,200 630. : 150 - 200 , -450 350 :350 . 150 total 1,502 2.787, 4,290 3,660 10.180 1,175 . ,1,355 .3,250 4,846 1,200 10.260 5 year . 10 year Balances : Closure . 1,069 1,319: 1,569 1,819 2,069• 2,319 2.569 2,819 ; -931 =681 -431 . ' Equipment . 1.695 '758 -1,002 -2,162 -2,412 -2.137- - -1,992 -3,492 -2,688 •2,238 -1,048 - GroundiWater .. 500 ; -500. , 500 500 500 500 - . 500 500. -• .500 . 500 '500 - Host Community - 250 _ 250` • 250 , 250 250. - 250 250. '250 , 250 .250 250 . • Property Protection 370 370 370 . 370 ., 370. 370 . . ..370 '370 .- .370.. 370 370 ; Site Development 4,989 : .6,024 8,024 .10,024 4,024 6.024: 8,024 10.024 .12,024- 14.024 . -6,024 Capital Improvement . 203 228. . -482, -1.162 -1,272, _ -902 -582 - -512_ -342 -172 -198 . . .,9,959 9,183 12.053 - 5,863 .. total 9,056 - 9.449 9.229 9,639 3,529 6.424 9.139 . . _ Summary of Other Reserve Funds: Ten Year Planning Period ` - - .- - . • Fiscal Year • ' 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-34 2034-35 2035 36 : . 'DePositS. -. • ._,. Contingency 45 , 57 0 0 0 0 0 0 0 0... 0. - Expenditures..Contingency :': 0 1 0::1 .:o. 1 . 0 0 - 0 o : .-I • 0 1 0 o 10- 0 year Balances :_ . ' . . 5 year . Contingency 1,529`'I .1,586 11.586 1 '1,586 1,586 1,586, 1,586 I 1,586 1; 1.586 . 1.586 1.586- Totals . • . 5 year 10 year All Funds • •- 10,585 11,035 - 10,815 11.225 5,115' .. 8,010 10,725 11,545 10.769 13,639 . 7,o year] AllFunds Unrestricted Funds � - I 9 5 year_i . . . .15 9,695 '10,105 I 3.995 4 6 890 9.605 , 10.425 1 9,649`.112.519 I 6.329 All Funds 9,465, 1 9.9 J. 1 2026-20267 RESERVE:FUNQS 11 . LANDFILL CLOSURE FUND The Landfill Closure Fund provides a reserve for the costs of capping completed areas of the Smith Gap Regional Landfill and installing all groundwater and gas monitoring and collection systems for regulatory requirements. For the last eight years, no deposits were made to the Landfill Closure Fund. For the current planning period,staff is recommending$250,000 to the Landfill Closure Fund to begin to build for the ten-year planning period. Staff anticipate making$250,000 deposits in the Landfill Closure Fund annually. As noted,deposits may be adjusted based on revised cost estimates and an increase or decrease in the amount of waste received in future years.. The Landfill Closure Fund funding levels are for capital costs associated with closing portions of the landfill and not intended to fund the-post closure-care. 12 — Roanoke Valley Resource Authority CLOSURE FUND • JA La F ndr'11ryClos = � --_ure and } FISCAL BEGINNING ANNUAL EXPENSES . :ENDING USES YEAR . BALANCE DEPOSIT - • BALANCE 2003-04 3,632,755 250.000 0 3,882.755 2004-05 3,882,755 250A00 0 4,132,755 • 2005-06 4,132.755 . - -- 250,000 0 4,382,755 _ - 2006-07 4,382,755 250.000 ,. 0 4,632,755' 2007-08 4.632.755' 1,050,000 : 10,291 :5,672,464 Phase I Design • _ 2008-09 . , 5.672,464 . , .600,000 29,817 6,242,647 Phase I Design&LFGCCS 2009-10 6242,647 600,000 , 72,704 .6,769,943 Phase I Design&LFGCCS 2010-11 6,769,943 400,000... : . 1,589.591 . 5,580,352 Complete LFGCCS' , 2011-12 5,580,352 - 100,000 193,600 5.486.752 ' Misc.LFGCCS&LFGTE . 2012-13 5.486,752 300,000. ... 22,500 -., :5,764,252 Closure&MiSc LFGCCS . , 2013.14 5,764,252 300,000 - 21,915 6,042.337 • Misc.LFGCCS • 2014-15 6.042,337 300,000 . 97,867 6,244,470 Engineering , • 2015-16 6,244,470 200,000 9,870 6,434,800 Engineering 2016-17 6.434;600 . 200,000 • ', '831,181 .. 5,803,419 ._Phase I Engr.&Constr.(7.6 An) 2017-18 5,803,419 250.000 891,229 5,162,190 '` Phase I Engn'8 Constr.(7.6 Ac) 2018.19 5.162,190. 0 0 5,162,190 2019-20 . 5.162.190 .. 0 484.820 4,677,370 Engr&Const LFG expansion 2020-21 .- 4,677,370 - . 0 0 4,677,370. •:2021-22 .4.877,370 0 0 4,677,370 2022-23 4,677,370 0 .3.457,728 1,219.642. HDR'Task I-II Closure&Ph.VII 2023-24 1,219.642 . 0 148,772 1,070,870. 2024-25 1,070,870. 0 - 2,000 1.068,870 Phase II Design&QC/QA 2025-26 1,068,870 . . :. .. 0 0.. 1,068,870 _ 2026.27 1,068,870 250,000 0 1,318,870.. 2027-28 1,318,870. 250,000 0 ..1,568,870 2028-29 _ . 1,568,870 250,000 0 1,818,870 .. 2029-30 1,818,870 250,000 0 . . .2,068,870 .:.:2030-31 2.068,870 250,000: :.. 0 -2,318,870 • 2031-32 2.318.870 250.000 0 2,568.870 , 2032-33 :2,568.870. _ 250,000... . 0 ' 2,818,870 •2033-34 2,818,870 250.000 4,000.000 931.130 Phase II Construction(10 Ac) 2034-35. •' -931,130 • .250,000 0 -681,130 2035-36 -681.130 250,000 0 ._ .- -431,130 • _ Note:Additional.funding"from Surplus($550,000)was added from FY06/07 budget in FY 07/08 Also,$3,000000 was transferred to Site Development in FY 22/23. 13 RESERVE FUNDS 2026-2027 .. - EQUIPMENT REPLACEMENT FUND The Equipment Replacement Fund is established to provide funds for the regularly scheduled replacement purchases of major operating equipment. As a result of proceeds from the sale of forty-nine walking-floor trailers as part of an RFP for transportation services inFY'26,funding levels have been reduced from$695,000 to$260,000 for new equipment next year.For FY'28 and beyond,Staff has shown an increase in the funding levels to$1,300,000 provided funds are available;The Equipment Replacement Fund shows a negative balance of$371,000 at the end of FY'27 with a continued increase in the deficit going forward at the proposed funding levels until FY '31. Staff will continue to identify any obsolete or other excess machinery as part of normal operations that may generate additional revenues.Staff will prepare a Board Report declaring this equipment as surplus and to be auctioned off.The exact funds the Authority may recoup are unknown;therefore,no additional funding from the sale ofsurplus equipment is shown. Staff continuously evaluate all purchasing options and have begun to evaluate lease options as well when replacing apiece of equipment to ensure costs are managed. The Equipment Replacement Fund also.serves to assist in complying with post-closure requirements for financial assurance regulations. • 14 Roanoke Valley Resource Authority' . . EQUIPMENT FUND ' E ld R la tin `'• f and ' 1 E uspnaentr ep tF ' ' �' s =-�--- ENDING . • FISCAL BEGINNING --ANNUAL • YEAR BALANCE DEPOSIT: EXPENSES BALANCE _ Detailed Schedule 2003-04 - 2,116.422 - . 400,000 459,327 2,057,095 2004 05 .2,057,095 400,000 . 561.464 1,895,631 '. 2005-06 1',895,631 400,000. • 323.589 1,972.042 492,652 1,879,390. 2006.07 1,972.042 , 400,000 .• . 2007-08 1,879,390 674;231 . 1,290,731 1,272;890 _ 2008-09 1,272,890 400,000' 1,103,483 : 569,407 2009-10 . . 569.407 600,000 351.088 • 818,319 . • 2010-11 818,319 600,000 625,485 •`792,834 2011=12: 792,834 600;000 837,839 454,995 ... • 2012-13 : 454,995 . 1,250.000 651.277 1,053,718. • 2013-14 1.053.718. 1,100,000 858,452 1,295,266 2014-15 . - 1,295,266 1.100,000 1,292,433 1,102.833 - 2015-16 1,1.02,833 1.000,000 316,228 1,786,605 , 2016-17 . 1.786,605 1,000,000 . 1,443,855 : .1,342,750 2017-18 1,342,750 . :1.400,000 1,518,729 1,224,021, . 2018-19 1.224.021 268.412 1,146,681 345,752 ; 2019-20 345,752 200,000 241,483 - . 304,289 - 2020-21 304.289 0 220,406. 83,883 2021-22 83,883 . 1,239,326" 96.397 1,226,812 2022-23. ._ 1,226.812 383,380 816A19 793,773 ' 2023-24. • 793,773 : - 541,110 872,220 462,663 • _ 2024-25 462,663 161,204 70,928 552939 2025-26 .-- 552,939 2,403,500 .1,261,408. 1,695,031 . . 2026-27 1.695,031. 280,000. . 1,197,000 758,031 See Attached • • 2027-28 Z58,031 1,300,000 .: 1,001,969._ 3.060,000 See Attached- • 2.460A00 2.161.969 = . See Attached. . 2028-29 -1.001,969 ': 1,300,000 . . .. . 2029-30 2.161.989. 1,300,000 1,550,000 - .•• -2,411.969 . .: See Attached 2030-31 -2,411,969 1,300,000. . 1,025,000 ` .. -2.138,969 ,- ..See Attached 2031-32 -2,136,969 . .1,300.000 :1,155.000 . -1,991,869 - See Attached - 2032-33 -1,991,969 1,300,000 2.800,000 •-3,491,969 - , See Attached . 2033-34..• 3.491,969 1,300,000 496,000 -2,687.969 See Attached 2034-35 •-, -2.687.969 ,1,300,000' .850.000 2,237,969 See Attached . - 2035-36 2.237.909 1,300 000. 110;000 1,047,969 See-Attached : - . :. :RESERVE FUNDS ' - - 2026 2027 15 • � hd• `-ajorEqulpfplltReploCmentSCeu�• Equipment Description 3,•year..A site k .•FY 2026.27• 3 FY.2027.28• t .FY 2028-29 J.-,FY 2029-30 I,-FY 2030-31 .FY 2031-32. I .,F1f• 203233 ,.. FY 2033-31 FY ZObi$3. FY 21Y3 Volvo EC 300 D Excavator, ; 2011 I SC } i • E " i JLG Man Lift •• 1 2007 t. PSG 5 60000 CAT D'8(Equivalent) 2021 1 • . John Deere Bulldozer(850 K) } 2012 SC .S •750,000 s I $ S •450000 k Ford F150 Passenger Truck . 1 2012 I SG S 40,000 2003 r (Recond)Cat 826H 01 Compactor 't ' SC " -_ • 4 ` (Recond)Botnag/722 RB-t { 2019 .SC S boo 000 w i 5 650 Elgin relicanSweeper 1 2017 .SC •I • 000 i J., (Retond)Cat 826G#l3 Compactor 2013 SG 5 800.000 }S 850 000 1_.:_._. 1 CAT 730 Ton Haul TruckW 1 2017 SC 5• 400 000'i CAT 730 Ton Haul Truck 000• 2017 SG � � ._ I } Cat 130G Motor Grader 5 w.__— 1976 'J SC —_.Cat 066G Front End Loader f 2004 f ''SC --> .—• Freightliner Water Water Snick 2001 . �' I 5 80 000 r k • Volvo EC235 Excavator _ ..,.__— _._. I • .__ 20I4 SG • 5 300000 Finn T 330 Hyrdo Seeder/Water TRK 2015 i Sc j _ 5 400000 �_.. Yale Forklift ,:2019 f.SC New Holland _._. _..r.. 2000 • SG , . Freightliner Yard Dog 12009 I SC 1 I (S 165 000 • j FraghElinerM2 Mobile Labe Truck 1 2011 SG -- New Holland Tractor' 2004 'SG Explorer 2018 2018 SC • ' S 5 50 000 3 . I Western Star Yard Dog 2018 SG Military Vehklea 2 Used 2019 . SG Takeuchi M Excavator 2022 SC ! ku I. 5 80 000.? Ventrac Slope mower } 2022 •TarpArmor Tarp Development System 2020 ° SG. S 50,000 Alien Compactor • 2023 SC I CAT Dozer 06•XE WH 20231, .SG S 600000 ;.._..__ ; 5 650A. ' Volvo EC235 Excavator 2021 SG ` S t S 800 000 VolvoEC350Excavator .... _._._.. 2 _. ___ 2023 SG John Deere Side by-SideGatar _.•,.._ —,.___.___.__:,__,, S 500,000 3, 2023 i SG x ohn Deere Side byS,de Gator { 2• 023 SG ' • Exmark Zero Turn Lawn Mower 2024 SG •S 15.00D New VolvoAncculatmg Truck, 2025 SC Movie 3 Enterprise Drone 2022 ISG 5 32.000 • • Smooth Thum Dynapack Roller SG 5 • 90,000 Service h C i Truck with SG $ 140,000 SUB TOTAL 51012000 $1880000 5825000 $1,090 00 5600.000 $695000 52,800000 •5171,000 tmp LL' • SO / • 'Equpment Needs FY 27 , $1A1+000:' Average"EquiptnentAge for Site 1402, -- 's ]O year total 59723000 t i ' , ;Required fan' ding ten year 59723pp . . • - . . • . . 29 ', . 1 '.• .::: . . .. . . . . . . Major Equipment. .Replacement-Scliedsik . ',..' .,•. .. -.....-- ., t. . .... . _ _.. . „ .. ... , . „ . 1 ; Equipment Description, year site '. FY 2026-27 •, FY 2027.28 FY 2028-29 1, F(2029-30 i FY 2030-31 FY 2031-32 FY 2032-331 FY 2033-34 FY 2034-35 ' FY 203536, John Deere Wheel loader 744 i 2016 : TCTS. i 5450,0001 . •- _—___ John Deere544 K ..;- 2015 ! TCTS; 5280,000 1 - • - - 'Volvo EC 220 "r, 2016 1 TCTS • , — ' , ._ • -7--- • ' Volvo EC 220 2016., TCTS' , S325,0001 , • . ' — - . Morbark 6600 • . , 2016 , T I .CTS, ! . - ' -' . ,, , Doosan DX190 . . : 2007 1 TGTS; . . 537.5,0001 : • _ . Elgin Pelican . . -2015 ' 1 TCTS-, • 1 $290,000 i _ _ .._ I. '.._ Mobile Lube Truck ' i 1997 1 TCTS.! $190,0001 . , • ' . - ---- • • Dodge Service Truck (DW) ; 2016 1 TCTS' .. 5170,0001 1 1! . . - , • _ __ • ' Ford Eip1orer(Jeremy) •, 2023 1 TCTS 1. 1 • 1 . $50,000 - ! - . _ Chevrolet 250Picktip truck • 2007 ' TCTS , 1 545,0001 _ • __ _ --- . Freightliner(Rebuild)/Roll-Off 1 2005 ; TCTS', • 5150,0001 1 1 . ,. ' Green Box/Containers 4-40 yd 1 2016 .! TCTS 545,000; 1 1, - 560,000 550,000; 1 - Recycling Green Box 1-20 yd 1996 TCTS . - • _ . Explorer_ • 2015 TCTS; i 540,0001 ___., _ . _ . . — , _ . __ - !• Toyota Truck (Kenny) 1 2017 ;'TM.. 540,000; 1 . ... ... • - - , _ _______ . Tico Truck#1 4, 2016 ,;TCTS t , - . . Tico Truck#2 1 2016-1,TCTS 1 5160,00Di • _ - ----- Volvo EC 230 Excavator ; 2025 ! TCTS , .. . , 1 5375,000 . . _ ..._____.__ I I ..• ' 1 , _ i . _,...._ __....,... ....,....,._.„_... . SUB-TOTAL , , 1 , $45,000 51,040,000 i $1,185,0001 $290,00131 5375,000 sal! SO SO 550,000 $60,000 - . - - . 1 I I , 1 .. . 1 I • . :':•..•.,..:._,GRAND.TOTAL:• .1 _. .• . .. .• ,.$45,000. :- $1,040,000i,, .:$1,185,000_1 $290,000, _!$375,000-, ...; ,: ,SO ,:';',, $O ._, ... , _---.,..:,. 1$0":'„:.,-;._. $ 00 50,0 '..,;_ . $60,000 • , , . " - _ — EqUipment NeedS FY 27 , . • I 545,0001 ' 1 ill0 year total I- 53,045,000 I AverageEquipment Age .for Site 1 14.451 1- ...„_______ I . . , • , -,—--7--- . . 1 i • . . . . . • 1 ' -..--... . v . '. ' RequirectIunding ten year - I S 304,50D • . i - • . . I 1 . , , 1 • . . . . 17 . • . . . . • • .- . . . H. -..Major Equipment... . erfsent Sclied> le` - Equipment Description year site ; FY 2026-27 FY 2027-28 F 2028-29 -FY 2029-30 "FY•2030-31 • F .2031-32 I FY 2032-33- 1, FY 2033-34.. FY 2034-35 , FY, Y• 2035736 • Wheel Loader-John Deere 744 KB 2018 • STS- S 450,000 i :._____, I $285,000 — .- Excavator Volvo(ECR 235) , 2017 ' STS I —__. i I • Excavator CAT 325FL CR i 2018 STS ' ' i S300 000! i 1 ` Elgin Pelican-sweeper _.___. ... 2017 f 1 i • _ I S 150,000 t Service Truck, : 2010 Sly 1.. $ 40A00 ! i . Tice Yard tractor 41.3 2016• STS I 5140,000 I 5140,0001 i - Ottowa 30 Commando Switch Trk , 2006 ,.,STS ' ii 1 S 50,000 • Ottowa YT30 Shuttle Trk 2006 STS i ;. $ 50,000 Ford 150 Extended Cab ' 2023 ; STS $s0000 _ ' Green Box/Container 2016 • STS , _.--___-- I _ _—____— 540'000 New Yard Tractor 2023 i STS , S 170,000 I s I 1 Zero-Tum Mower • j 2023.' STS S20,000 ' i Skid Steer Loader. j 2020 ' STS $50,000 . _ Volvo 235Excavator 202a -ISTS I c __-..----'__..-------___— _._.__.__._________-_. _ 1 SALEM TRANSFER STATION 5 140,000 S 140,000 S 450,000 S 170 000 S 50,000 S _'�000_I S__.__._ . _ .._$.__325,000 I $ 750,000 ! 5 50,000 • SMITH GAP - S 1,012,000 S. 1,880,000 5 825,000 5 1,090,000 S 600,000 ' S 695,000 15 2,800,000 S 171,000 S 650,000 i S -. ' • TINKER CREEK - S 45,000 "S 1,040,000 S 1,185,000 S 290,000 S 375,000 I S • i S - :S - $ 50,000' $ 60,000 ¢T f— • ! 1 1 ::r.=:GRAND TOTAL $ 1,197;000 $ 3,060,0004,$.2,460,000 5;4,550,000•i$.:1,025,000':,'•$... 1,155,0001 $. Z800A00:.i$---<496,000,-:,$4.7.".•850,800,1°$°,;.}11Q000 1 i __—. ui q p E ment Needs FY 26 1 1 $ 140,000_ ? 10ear total 1 $14,703,000 _____ —_ year Average Equipment Age for Site 10.001 Tinker Creek Transfer Station $ 3,045,000 I 20.71—% -Salem Transfer Station I'$ 1.935,000 13.16% . .....—._—._____� — 'Smith Gap I C S 9 723 000 66.13% !Available Funds on July.1.2026 $ 1..695,301 I _.�_ Required funding ten year . . ' ?$..1.300.770 18 • GROUND WATER PROTECTION FUND The Ground Water Protection Fund(formerly the.Environmental Fund)is established to provide funds, if needed, to address any adverse environmental effects on the surrounding area within the Host Community area that may result from the operation of the Smith Gap Regional Landfill. The fund also serves to assist in complying with post closure and corrective'action requirements of state and federal financial assurance regulations. The existing fund balance is $500,000 and is adequate for the immediate five-year planning period as shown. No additional deposits are planned currently. 19 I Roanoke'Valley Resource Authority • GROUND WATERfY1 1 PROTECTION F ND. Groud 4t _ u . :.� _. . ._, , ..�. r�, }�a�er Protection¥Fungi£ T FISCAL BEGINNING ` ANNUAL.-- EXPENSES -ENDING - . USES ' " - YEAR BALANCE DEPOSIT ' BALANCE . 2003-04 500,000 0 0 500,000 No Activity - 2004-05 - 500,000 0 . . 0 500,000 No.Activity • 2005-06 • 500,000 0 0 600,000 No Activity . - 2006-07 :. • _ 500.000 p. ' 0: - ` 500,060 ' No Activity . -2007-08 500,000 - 0. 0 500,000 No Activity . 2008-09 _ 500,000 0 0 500.000. No Activity. . . " -• 2009-10 . •, 500,000 i ' : .. 0 0: : 500,000. .. . No Activity : 2010-11 500,000 0. 0 500,000 :No Activity 2011-12 500,000 ' '0. ` 0 500,000 - No'Activity, 2012-13 500,000 . . . .0 . 0 . . . 500,000 No Activily 2013-14 •500,000 0 0 ..500,000 No Activity 2014-15 : 500,000 °. " 0 0 . • 500.000. No Activity _ . 2015-16 500,000 • 0 0 500,000 No Activity :2016-17 500,000 0 - 0 500,000 . No Activity • 2017-18 500,000 0 . 0 500,000 No Activity . 2018-19 500,000 0 0 � s .600000 _.. „No Activity 2019-20 500,000 .. o 0 500.000 No Activity 2020-21 500,000 0 0 500,000 No Activity 2021-22 500,000 0 0 500,000 . . No Activity 2022-23 500.000 . 0 0 . 500.000. - No Activity . 2023-24. . . 500,000 0 0 . 500.000 No Activity 2024-25 500,000 0. 0 500,000 No Activity 2025-26 . 500,000 0 0 500,000 No Planned Uses. . . 2026-27 500,000 0 . 0 500,000 No Planned Uses 2027-28 : 500,000 0 0 .500;000 NO:Planned Uses 2028-29. . 500,000 0 , 0 500,000 No Planned Uses :2029-30 500,000. 0. 0 500,000 No Planned Uses _ 2030-31 500,000 0 0 500,000 No Planned Uses 2031-32 - 500,000 : 0 0 . 500,000 No Planned Uses ' 2032-33 . 500,000 0. 0 500,000 . NO Planned Uses 2033-34. . 500,000 . 0 0 500,000 No Planned Uses . . 2034-35. • 500,000 - 0 0 500,000 No Planned Uses. .. 2035-36 500,000 0 0 500,000 No Planned Uses . 2026.2027 - . . RESERVE FUNDS 20 • HOST COMMUNITY FUND The Host Community Fund is established to fund the construction, operation, and/or maintenance of public improvements for the benefit of the Host Community which is defined as the area within 'a 5,000 ft. radius of the Smith Gap Regional Landfill,property lines. Funded improvements will be established with input from the Host Community and set out in a public improvement plan as prepared and presented to the Authority by the Bradshaw Citizens Association(BCA). Originally, annual deposits were made in the amount of$10,000 monthly with the balance not to exceed $150,000. However, the Host Community, with assistance from Staff, increased the limit from $150,000 to $250,000 in FY 2014. The.Host Community, through the BCA, is exploring its options for the use of the Host Community Fund. Existing and proposed funds are adequate for the immediate five-year planning period as shown. 21 Roanoke Valley Resource Authority . . HOST COMMUNITY Comnunty,�Fund 'FISCAL BEGINNING ANNUAL EXPENSES . °'.ENDING =; USES YEAR BALANCE DEPOSIT•' BALANCE 2003-04 •.. 68,000 " 10,000 0 - 78,000. 2004-05- -78,000 10,000:,- 0 : 88,000 2005-06 •88.000 ' - 10,000 . . `. 0 98,000 2006-07 98.000 10,000 0 108.000 2007108 . 108,000.. ' - 10,000 0' 118.000 ' , 2008-09 , 118,000 10,000• 0 128,000 2009-10; 128,000 .10,000 • 0 138.000 -. ' 2010-11 ' .. 138.000 10,000 0' 148.000 2011-12 148,000 10,000 3681 154,319 Intranet/property 2012-13 154,319 ...0 4.319 . 150,000 'Intranet/capped - ' 2013-14 • 150,000 10,000 525 159,475 Misc.Expenses 2014-15 159,475 10,000 .. 0 _` 169,475 2015-16 169,475 10,000 0 179,475 2016-17 -179,475 `- 10,000 0 189,475, 2017-18 189,475 . 10,000 0 199,475 • • • -2018-19 - 199,475-, 10,000' • • 0 209,475 2019-20 209,475 10,000 0 219,475 - 2020-21 :- 219,475 10,000 •, 0. .. 229,475 . 2021-22 229,475 10,000 0 239,475 - 2022-23 239,475 10,000 0 249,475 2023-24 :.: 249,475 .. .525 0 250,000 2024-25 250,000 0 0 250,000 2025-26 250.000. 0 - 0 250,000 No Known Uses 2026-27 250,000 0 0 250,000 ' No Known.Uses 2027-28 250,000 0 0' 250,000 No Known Uses '2028-29 250,000 0 0 '250.000 No Known Uses 2029-30. ...' 250,000 0 0 250,000 No Known Uses . 2030-31 • 250,000 0 0 250.000 . . No Known Uses -_ 2031-32 250,000 0 0 '.250,000 No:Known Uses 2032-33 250.000 0 0 250,000 No Known Uses 2033-34'. 250,000 ' .0 0 250,000.• '. No Known Uses 2034-35.• , 250,000 0 0• • 250,000 No Known Uses" - 2035-36 250.000 0 0 . ' 250,000 . No Known Uses 2026-2027 RESERVE FUNDS 22 PROPERTY PROTECTION.FUND . • The.Property Protection Fund provides funds for payments under the Property Value Protection Policy for"any actual decline in property values that may be directly attributed to their proximity to the Smith Gap Regional Landfill, as determined and outlined under the Policy: The Property Protection Fund balance of$370,430 is deemed to be sufficient for its intended purpose. Deposits to this fund mayalso be made from the proceeds of any property purchased and then resold under the terms of the Policy. Existing funds are adequate for the immediate five-year planning period as shown unless there is a major unforeseen issue arising at the landfill. 23 Roanoke Valley Resource Authority PROPERTY PROTECTION FUND. :'',. ., Property Protection_Fund : FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR . BALANCE . DEPOSIT BALANCE 2003-04 . 375.935. 92,258 . 25,000 443,193 Sate of Crawford,Markle 2004-05 ' 443,193 0 0 443,193 None 2005.06 443,193 0 0': - 443,193 , None. ' . .2006-07 443,193 0 .. 0 ..443,193 . None 2007-08 , 443,193 0 - - 0 443.193 None ' 2008-09 443,193 .0 0 . . 443,193- None: 2009-10 443,193 . 0 0 443,193 Now 2010-11 . 443,193 , • 0` 2011-'12 443.193 0 0 443,193 • None, 2012-13 443,193 0 0 • 443,193 None 2013-14 443,193 0 0 443,193 ... None• . , 2014-15 ": . 443,193 - . .. .- 0 45,950. 397,243 Sale of 8385 Bradshaw Rd • 2015-16 397,243 200,000 , - 212,464 384,779 Purcahse of 50 acres 2016-17. 384,779 ... . p ' 150 384,629. • Misc Expense 2017-18 384,629 .. 0 0 384,629 " •' None' 2018-19 .384,629 0 . 0 384,629 None 2019-20 384.629 0 14,199 370,430 8827 WillibyRoad . - 2020.21... ...r 370.430 0 0 370,430 None. . 2021-22 370,430 0 0 370,430 None 2022-23 370,430 0 0 370,430 . None 2023-24 . . 370,430 . . 0 ..0 370,430 None 2024-25 370,430 0 0 370.430 None • 0 370,430 None Projected 2025-26 . . . . 370,430 . 0 2026.27 370,430 •- 0 0 370,430 None Projected : . 2027-28 370A30 . 0 0 _ 370.430 None Projected 2028-29 370,430 0 0 370.430 None Projected 2029-30 . 370,430 ' 0 0 370.430 None Projected 2030.31 370,430 0 0 .370,430 None Projected • 2031-32 . . 370,430 0 0 370,430. _ None Projected . - - 2032-33 n 370,430 - 0 0 370,430 None Projected 2033-34 370,430 0 . 0 .370,430 None Projected 2034-35. . 370,430 .. . 0 .. " 0 . 370.430 None Projected .2035-36 370,430 n 0 0 370,430 None Projected - 2026-2027 RESERVE FUNDS . 24 SITE DEVELOPMENT FUND. . The Site Development Fund provides funds for the construction of subsequent phases of the Smith Gap'Regional Landfill cells._ For the current planning period(FY '27), funding levels are planned at$2,1$5,445 due to the planned construction of.Phase VIII in FY '29-30. The proposed funding level is $2,000,000 for FY '28 and going forward which provides sufficient funds in the short-and long-term. - . The amount of airspace used is reviewed every year and adjustments to planned funding levels are made as necessary. 25 Roanoke Valley Resource Authority — SITE 1C DEVELOPMENT FLOP MENT - FUND Situ Development Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE . .DEPOSIT BALANCE 2003.04 3,419,912 500.000. 167,375 3,752,537 Misc.Engineering 2004-05 3,752,537 500,000 47,057 4,205,480 Misc.Engineering - 2005-08. 4,205,480 .500,000 41,582 4,663,898 Misc.Engineering 2006-07 4.663,898 500,000'.. 904,313 4,259,585 Phase V Construction 2007-08 4,259.565 1,500,000 4,414.187 1,345,398 Phase V Construction 2008-09 1,345.398 . . 500,000 1,098,295 749,103 Phase V Construction' 2009-10 749,103 300,000 98,985 950,118 Phase V Construction 2010-11 950,118 100,000- 0 1,050,118 No Expentiture 2011-12 1,050.118 100,000 0 _ 1,150,118 No Expentiture 2012-13 1,150,118 500,000. 0 1,650,118 No Expentiture 2013-14 1,650,118 500.000 0 2,150,118 No Expentiture 2014-15 . 2,150,118 500.000 0 2.650.118 No Expentiture 2015-16 2,650.118 500,000. 0 3,150,118 No Expentiture 2016-17 . 3,150,118 500,000 598.125 3,051,993 Phase VI Construction 2017-18 3.051,993 700,000 2,576,778 1,175,215 Phase VI Construction 2018-19 1,175,215 850,000 14,235 2,010,980 Stormwater Study 2019-20 . 2,010,980 400,000 49,735 . 2,361,245 See Attached 2020-21 2,361,245 0 2,505 2,358,740 See Attached 2021-22 '2.358,740. 277.281 19,858 .2,616,143 . Misc.Engineering 2022-23 2,616,1,13 5,559,640 .265,724 7,910,059 Misc.Engineering 2023-24 ' 7.910,059 . . . 719,333 .7,465,853 1,163,539 Phase VII Construction 8.PM Master Planning&Cell VIII&IX 2024-25 1.163,539 1,943,850 150,118 2,957.271 Wetland Permitting 2025-26 . 2,957,271 2,030,511 18.980 4,968,802 Cell VIII&IX Wetland Permitting 2026-27 4,968,802 2,155.445 1.100,000 6,024,247 Phase VIIIS IX Engineering 2027-28 6,024,247 2,000,000 0 8,024,247 No Expenditure 2028-29 8,024,247 2,000,000 . 0 10,024,247 No Expenditure 2029-30 10,024,247 2,000,000 . 8,000,000 4,024,247 Phase VIII Construction&PM 2030-31 4,024247 2,000,000 V 0 6,024,247 No Expenditure 2031-32 6,024,247 2,000,000 , 0 8,024,247 No Expenditure 2032-33 8,024,247 2,000,000 0 10,024,247 No Expenditure 2033-34 10,024.247 2,000,000 0 .12,024,247 . No Expenditure 2034-35 12,024,247 - 2,000,000 0 14,024,247 No Expenditure 2035-36 14,024,247 2.000,000 10,000,000 6,024,247 Phase IX Construction&PM 2026-2027 RESERVE FUNDS 26 SITE DEVELOPMENT Roanoke Valley Resource Authority- - COSTS. SMITH GAI' LANDFILL FISCAL ES ACTIVITY,. .t EXPENS YEAR .' . . :. .. . - 2021-22 . Misc.Engineering $ -19,e58. $ - 19,858 $ 285,724. � $: - 265,724 2022-23 Misc.Engineering 2023-24 Construction phase VII Liner.(10A7ac)& $ 7,465,853 $ 7,465,853 Construction management(CQ/CA) 2024-25 Master Plan&VIII/IX Wetland Permitting $ 150,118 $ 150,118 2025-26 Master Plan&VIII/IX Wetland Permitting $ 18,980 $ 18,980 2026-27 Phase VIII&XI Engineering $ 1,100,000 $ 1,100,000 2027-28 No activity $ - 2028-29 - No activity $ $ 2029-30 Construction phase VIII&Liner(8.8ac)& $ 8,000,000 $ .8,000,000 Construction management - . Reserve Funds 2026-2027 ` 27 Roanoke Valley.Resource Authority SITE DEV ELOPM ENT COSTS CONTINUED FISCAL ' YEAR: . � ;. 'ACTIVflY E S 2030-31 No activity 2031-32 No activity 2032-33 No activity 2033-34 No activity 2034-35 No activity 2035-36 Construction phase IX&Liner(9.7ac)& $ 10,000,000 $ 10,000,000 Construction management estimated costs ' $ 19,100,000 available funds 7/1/2026 $ 4,968,802 additional funds required $ 14,131,198 deposit years 9 annual deposits required $ 1,570,133 NOTES Projections based on actual and estimated costs. 2026-2027 Reserve Funds CAPITAL IMPROVEMENT FUND In-FY 2008 2009, The Capital Improvement Fund was established by the Authority, outside the Master Indenture of Trust, to be used for various capital maintenance items and new projects anticipated for the short and long-term ten-year planning periods. Examples of the projects include concrete floor overlay,facility updates (i.e. carpet/flooring, bathroom/locker room/break room remodels), re-surfacing all asphalt internal roads and parking lots, replacing the heating and cooling systems,renovation and maintenance of all existing building structures, construction of a residential service area,and possibly a new and additional automated, in-bound scale. Projects may be added or amended as the solid waste operations and industry continues to evolve and funds are available. Due to the newly identified projects on the following page,there are deficits shown in the five-year planning period and funding levels are insufficient to fully fund all the improvements that are identified.There are deficits shown in ten-year planning period as well. The Capital Improvement Fund also serves to assist in complying with post-closure requirements of financial'assurance regulations: • 29 Roanoke Valley Resource Authority CAPITAL IMPROVEMENT FUND t J =Capitalihnprovement Funt _�._ _ 5 M_._ _ ,.- ,. FISCAL ' BEGINNING ANNUAL EXPENSES ENDING, x USES YEAR BALANCE DEPOSIT BALANCE 2009--10 460,000 200,000 21,356 638,644 SG Dust&Od Control 2010-11 638,644 200,000. 319,917 ." 518,727 Tipper&TS Floor 2011-12 518,727 200,000 220,271 498,456. Tipper &Hollins Road 2012-13. 498,458 100,000 .108,900 48%556 Tipper&Roofing . . 2013-14 489,558 613.407 109,768 993,165 RSA Engring;&Dirt,HVAC •. 2014-15 993,185 : .190,000 -793,014 390,151 RSA&Roofing TS 2015.16 390,151 390,000 799,828 -19,677 . "RSA 2016-17 -19,677 390,000 : 120,314 250,009 RSA 2017-18 4 250,009 . 253,133 50,000 _ 453,142 . .. Bond$Deposit.. 2018-19 453.142 • 880,000; 360.514 952.628 :Mist Work 2019-20 952,628 0 741,546 211,082 Outbound Scale 2020-21 _ 211,082 0 0 211,082 No Expense 2021-22 211,082 . 0 0 . . 211.082- No Expense 2022-23 211,082 90,000 0 301,082. No Expense 2023.24 301,082. 50,000 126.488 224,594 SG Scales&Salem Floor 2024-25 224,594 . 0 0 224,594 No Expense SG BR Reno,Interior Tank Reconditioning,SG Road 2025-26 _". 224,594 200,000 - " 221,945 202,649 Asphalt 2026-27 202,649 .515.000 .490,000 _ 227,649 See Attached 2027-28 227,649 520,000 1,230.000 T -482.351 See Attached 2028-29 . -482,351 520,000 1,200,000 -1,162,351 See Attached 2029-30 -1,162,351 520,000 630.000 -1,272,351 . See.Attached 2030-31 1,272,351 . _ 520,000 150,000 -902,351 See Attached 2031-32 ': -902,351 . :520,000 200,000 -582,351 . . See Attached :.. .:. 2032-33 - ;582,351 520,000 450,000 512,351 See Attached 2033-34 -512.351 520,000 350,000 -342,351 See Attached 2034-35 342,351 520,000 350000 -172.351 . . See Attached 2035-36 -172,351 . 520,000 _ 150,000 197.649 See Attached .. .. 2026-2027 RESERVE FUNDS 30 • -Roanoke Valley Resource Authority CAPITAL IMPROVEMENT - LIST 3 34-35 F FY 2026-27,1 .'FY 2027-282'. FY 202S-29 FY 29-30., FY 30-31 :—FY 31132. FY 233.,; ',. FY 33-34 ' t. FY i' ." FY 35-36�.'•a Project List • Concrete Slab&Retaining Wad(Mulch) $ ' 400.000. Overlay Floor(STS) One Side $ 100.000 $ 100,000 Overlay Floor(TCTS)One Side "$ 100,000 `$ 100.000 _ 150.000 Asphalt Resurfacing(SG) . . S..150.000 $ 150,000 .$ 150,000 $ :150.000 :$ 150,000 $ 150,000: $ 150,000 ,$ 150,000 $ 150,000 $ Roofing Repairs(STS) 4- 300.0 00 Roofing Repairs(SG) : . $ 300,000 Roofing Repairs(TCTS) $ 300,000 Concrete Thick Turning Pad(TCTS) Repaint Parking Pads For Trailers(TCTS). ` $. 150.000 $ 150,000 $ 200,000 $ 200.000 Asphalt Resurfacing(TCTS)Two Part Replace Shop Garage Door(SG) 5 20.000 . I Leachate Tank Bypass Installation(SG) "° Replace'Fuel.Tank and Pumps(SG) L.5 150,000 _ - - Resurface Entrance And Parking(SG) $ 200.000 Replace;Electric Panels On Tip Floor(SG) $ 120,000 Litter Fencing(SG) $ 45.000. Dra1n&Clean Fresh Water Tank(SG) _ Security Cameras(SG) - Security Cameras(STS) Upgrade Restrooms(TCTS). _ - • Upgrade Exterior Site Lighting(STS) Upgrade Restroom&Break Room(STS) : 5 25.000 Replace.0td HVAC System(STS) $ 30,000 Repave Entrance&Exit To Tip Floor(STS) $ 100,000:, • Repave Trailer Parking Lot(STS) _5.- 300,000 - Asphalt Resurfacing Scales to Tipper Floor(STS) s 50.000 Upgrade Scale House&Restroom(TCTS), $ 80.000 Upgrade Scale House S Restroom(STS) $• 80.000 Replace HVAC System(TCTS) $ 100.000- ' f ` Totals, s 490,000 $ 1,230,000 s 1,200,000 $ 630,000 $ '150,000 $ 200,000._$ 450,000 $ 350.000 $ 350,000 $ 150.000 , Totals $ 5,200,000 Capital Needs FY 27 $ 490,000 Annual Deposits Required $ '520.000 . Reserve Funds 2026-2027 1 CONTINGENCY FUND The purpose of the Contingency Fund is to provide emergency funding for unforeseen increases in expenses or decreases in revenues. As noted earlier in this report, Staff projects a balance of$1,529,339 that will be available in the Contingency Reserve Fund as of the start of FY '27. The Authority's Policy has the goal of retaining 8-10% of its annual operating budget in its Contingency Reserve. This projected balance is 8%of the FY 427 operating budget of approximately$19.8M and is therefore compliant with the Authority's Policy. The Contingency.Fund also serves to assist in complying with post-closure requirements of financial assurance regulations. 32 . . Roanoke Valley Resource.Authority CONTINGENCY — FUND . FISCAL BEGINNING . . YEAR BALANCE DEPOSITS• TRANSFERS BALANCE COMMENTS - 2002-2003 6,692,559 0 451,845 6,240,714 Deficit from Operations 2003-2004 6,240,714 . .224,069 0. 6,464,783 Surplus from Operations • 2004-2005 _ 6.464,783 18.773 • . - 0 8,483,556 • Surplus from Operations . 2005-2006 6;483;556 276,040 0 6,759,596 Surplus from Operations 2006-2007 8.759,596 0 783.555 5,976,041 Transfer to Operating Budget 2007-2008 • • 5,976,041 . ' • . 0 926.499 5,049,542 _.Transfer to Operating Budget - 2007-2008 5,049,542 873,246 0 5,922,788 Surplus from Operations 2008-2009 5;922,788 0 • 1,289,635 ; • 4,633,153 Transfer to Operating Budget 2008-2009 _ 4,633,153 70,441 0 4,703,594• • . Surplus from Operations 2009-2010 • 4,703,594- 0 2,053,044 2,650.550 Transfer to Operating Budget 2009-2010 2,650.550 637,465 r 0 3,288,015 Surplus from Operations - . 2010-2011 3,288,015 0 • . . 3,171,248 - 116,767 Transfer to Pay Bond Debt • • 2010-2011 .. 116,767 . 244,082 0 .. 360.849 Surplus from Operations 2011.2012- - 360,849 : .244,000 . 0 • 604,849 , Transfer from Post Development 2011-2012 • 604,849 1,140;111 . 0 1,744,960 Surplus from Operations. • 2012-2013 1,744,960 0 490,991 .-1,253,969 , Transfer to Operating Budget 2012-2013 • 1,253,969. - 0 • 62,130 1,191,839 Transfer for Residential Area 2012-2013 1,191,839 425,662 0 1,617,501. . ' Surplus from Operations 2013-2014 _ 1,617,501 0 - 405.405 1,212,096 Transfer to Operating Budget • 2013-2014 1.212,096. .543,103 0 1,755,199 .Surplus from Operations " 2014-2015 1,755,199 - 0 456,323 _ 1,298,876 Transfer to Operating Budget . . 2014-2015" 1298,876 812,290 . " 0 ' 2,111,166- Surplus from Operations • 2015-2016 2,111,166 0 . 200,000 1,911,166 Transfer to Property Protection 2015-2016 1,911,166. . 0 434.974. 1,476,192 , Transfer to Operating Budget 2015-2016 . 1,476,192. .986,254 ' 0 2,462.446. .. Surplus from Operations 2016-2017 - 2,462,446 1,095.038 0 3,557,484 "" . Surplus from Operations . 2017-2018 •'3,557,484 1,246,947 . 0 . . ..4,804,431 Surplus from Operations . 2018-2019 . 4,804,431 0 1,081,298 3.723,133 . Deficit&'transfer to Operations 2019-2020 3,723,133 0 0 3,723,133- Transfer to Operating Budget 2020-2021 3,723,133 0 . 0 . 3,723,133 Transfer to Operating Budget 2021-2022 . 3,723,133 0. . 2.239,194 .1,483,939 NS Payment, Ops.,LOC 20224023 • . 1,483,939... , . 0 0 _" 1,483,939 Nothing Planned • 2023-2024 .'- 1,483.939 _ . 0 ' 0 . 1,483,939 . Nothing Planned 2024-2025' 1,483,939 0 . 0 _ ' 1,483,939 . Nothing Planned w - 2025-2026 1,483,939 45,400 0 1,529,339 Transfer from Operating Budget 2026-2027 1,529,339 56,642 ' ' 0• _ 1,585,981 Transfer from Operating Budget Contingency Funds Available $ 1,529,339 • Proposed Transfer for FY 2026-2027 Budget $ 56,642 Contingency Balance $ 1,585,981 2026-2027 . . RESERVE FUNDS . • 33 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April 2026. No. 43369-040626. A RESOLUTION approving the Roanoke Regional Airport Commission's 2026-2027 proposed operating and capital budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the City of Roanoke hereby approves the Roanoke Regional Airport Commission's 2026-2027 proposed operating and capital budget, as well as a separate listing of certain proposed capital expenditures, as more particularly set forth in a report from the Roanoke Regional Airport Commission to this Council dated March 26, 2026, from the Commission's Executive Director, Mike Stewart. ATTEST: ',,,,,, City Cler ' 'c'( \ r ,,, ROANOKE REGIONAL AIRPORT COMMISSION 5202 Aviation Drive NW Roanoke,VA 24012-1148 (540) 362-1999 flyroa.com - March 26, 2026 Honorable Mayor and Members - Roanoke City Council %%.City Manager 215 Church Avenue, SW Roanoke,Virginia 24011 RE: Roanoke Regional Airport Commission Fiscal Year 2027 Budget and Proposed Capital Expenditures Dear Mayor Cobb and Members of Council: In accordance with the Amended and Restated Contract dated July 01, 2020,between the Roanoke Regional Airport Commission(the"Commission")and the participating political subdivisions,the Commission hereby submits its Fiscal Year 2027 Operating Budget(Attachment I)for approval. This Budget was adopted by the Commission at its meeting on March 24, 2026. Additionally, a separate listing of Capital Expenditures planned in FY 2027 which are expected to exceed$100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). It is a pleasure to report that Roanoke-Blacksburg Airport is enjoying a very strong FY 2026, and you will note that no deficit is anticipated in the Operating Budget for FY 2027.Therefore,no additional appropriations are being requested from the City of Roanoke,the County of Roanoke, or the City of Salem. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have regarding the Commission budget at your Council meeting on April 6,2026. On behalf of the Commission members and Executive team, thank you very much for your assistance and cooperation, as well as your continued support of Roanoke- Blacksburg Airport. Regards, Mike Stewart President and Chief Executive Officer Enclosures cc: Chair and Members,Roanoke Regional Airport Commission Commission General Counsel Valmarie Turner, City Manager Laura Carini,Roanoke City Attorney Cecelia McCoy,Roanoke City Clerk Attachment I ROANOKE REGIONAL AIRPORT COMMISSIONkb- '711P1'., 5202 Aviation Drive NW Roanoke,VA 24012-1148 (540)362-1999 flyroa.com March 24, 2026 { Honorable Chair and Members Roanoke Regional Airport Commission SUBJECT: Adopting FY 27 Budget Preparation of the fiscal year 2027 budget has been prepared anticipating revenues would be • consistent with projected FY 26 revenue in the upcoming fiscal year. Staff has determined a 5% decrease landing fees, while all other fees forhold rooms, landing bridge fees,and ramp fees were not increased for the next budgeted year. The effect of the above on revenue results in budgeted revenue of$17.5M in FY 27. This has resulted in an increase in revenue of $1.6M from the FY 26 budget. The increase is due to increase parking and general aviation revenue reflecting the new general aviation agreement. Personnel expenses are budgeted to increase to remain relatively consistent with the FY 26 budget. Overall operating expenses are budgeted to increase approximately 5% reflecting overall price increases while debt interest is expected to decrease due to the payoff of property that was purchased for future cargo expansion. The result of the above is a budgeted net operating income of$3.1M. Pursuant to the Agreement between the Commission and the Cities of Roanoke and Salem and Roanoke:County,this budget along with 2026-2027 capital projects will be submitted for approval. This submittal will occur as soon as practicable after the date of this meeting. Respectfully submitted, David S.Jeavons,CPA Treasurer. Attachment Roanoke Regional Airport Commission Budget Executive Summary Proposed Budget FY 27 vs.Actual Budget FY 26 Actual Budget Proposed Budget FY 26 FY 27 $Change %Change ()Pirating Revenue s Airfield 1,686,000 1,702,000 16,000 . 1% General Aviation 924,000 1,280,000 356,000 39% Terminal Related 9,977,000 11,022,000 1,045,000 10%: Other Revenues 1,261,000 1,335,000 74,000 6% Interest on Investments 1,741,000 1,769,000 28,000 2% Gain/(Loss)on Sale of Assets 10,000 10,000 0% State Funds 340,000. 413,000 .73,000 _ • - 21% Total Operating Revenues 15,939,000 17;531,000 1;592,000 10% • Operations and Maintenance Expenses Salaries,Wages and Benefits 9,277,898 9,171,000 (106,898) -1% Operating Expenditures 4,864,199 4,944,000 279,801 6% Other Maintenance&Improvement Projects 83,200 93,000 9,800 12% Debt Service-Interest 443,064 .251,000 . (192;064) -43% Total Operations and Maintenance Expenses -14,466,361 - _14,459,000 (9;361) • 0% Operating Net Income __ 1;470,639 .. .. . 3;072;000 _ " _. 1,601.361 • 109% Capital Revenues Federal AlP Entitlements 4,417,800 4,286,437 (131,363) -3% Federal IIJA Entitlements 7,199,205 5,267,432 (1,931,773) -27% Federal Discretionary 6,163,563 6,163,563 100% State Entitlements-Current 1,780,000 1,990,000 230,000 13% State Entitlements-Prior Year 494,779 11,573,980 11,079,201 2239% Passenger Facility Charges(PFC)-Current 235,000 .- (235,000) -100% Custormer Facility Charges(CFC) _ - 500,000 500,000 100% Net Retained Earnings 526,000, _ _ 8;539;588 8;013;588 1523'/a Total Capital Revenues - - 14,632;784 38,321,000 •21,686,216 162°/a Capital Expenses Capital Projects 14,632,784 38,321,000- 23;688,216 162% Total Capital Projects 14,632,784 38,321,000 23,688,216 162% PFC-Completed Projects 1,285,000 1,959,000 674,000 52% • .Customer Facility Ctiernes- Revenues 781,000 784,0.00 3,001 0% Expenses 35,957 40,000 4,043 11% ' Debt Service-Interest-CONRAC 176,217 176,000- .(217) 0% CFC Net Income 604,783 608,000 - '3,218_ .t% Cash Available for Debt Service(125%P+I) 1,062,000 • ' • • 1 - . • . . . . . . . . . . • . . . . • . __ i •_ ...._ _ - . ROANOKE REGIONAL AIRPORT COMMISSION 1 , REVENUE PROJECTIONS ; . . FISCAL YEAR 2027 . ... __. . .__ . . .. Actual 2027- Percentage Revenues 2026 2026 Proposed Change thru . i Projected Budgeted Budget Increase 12/31/25 ' Revenues Revenues . Revenues (Decrease). . . Airfield . . Commercial Carriers 663,675' 1,264,858 1,191,000 1,225,000 2.9% Cargo Carriers 173,545 347,710 347,000 330,000 -4.9% Cargo Ramp Rental 71,617 143,234 148,000 147,000 -0.7% Total Airfield 908,837 1,755,802 1,686,000 1,702,000 0.9% • . General Aviation._ .. Building&Hangar Rental 279,394 559,886 179,000 564,000 215.1% • Land Revenue 138,461 276,948 275,000 277,000 0.7% Fuel&Oil Sales 199,308 398,616 432,000 399,000 -7.6% Landing Fees 16,890 33,779 stop 34,000 9,7% Ramp&Tie Down Fees 2,991 5,982 7,000 6,000 -14.3% . _ • . • Total General Aviation 637,044 1,275,211 ' 924,000 . 1,280,000 38.5% _ Terminal Related . . . .. . . Airline TerminalRentalp 909,303 1,818,607 1,799,000 . 1,817,000 1.0% ' Rental Car Concession 1,650,526 2,136,687 2,016,000 2,120,000 5.2% Other Lease&Concession Rentals 346,742 722,697 674,000 918,000 36.2% Parking Lot 2,958,940 5,873,570 5,488,000 6,167,000 12.4% _ . Total Terminal Related 5,265,511 _ 10,551,561 9,977,000 • 11,022,000 10.5% Other Revenues Other Building Rental _ . 564,042 1,134,556 1,117,000 1,153,000 3.2% , Non-Aviation Land Rentals 113,239 173,455 125,000 173,000 38,4% Other Fees and Miscellaneous Income 62,162 66,075 19,000 9,000 -52.6% • .. . . . . . _ - Total Other Revenues 739,443 . 1,374,085 • .. 1,261,000 1,335,000 5.9% , . . _ Non-Operating Revenues Interest on Investments 989,768 1,979,537 1,741,000 1,769,000 1.6% Gain/(Lot)On Sale of Assets - - 10,000 10,000 0.0% State Entitlement Grant Funds 87,961 264,459 . 340,000 413,000 21.5°6 . . - - - -- . . Total Non-Operating Revenues 1,077,730 -- 2,243,995 2,091,000 ... 2,192,000 5% ._ . . .. • . . . TOTAL REVENUES. 8,628,565 17,200,654 15,939,000 17,531,000 - 10.0% . . -.. ' - • • - •, . . ......._ • • - . __ .. . . RRAC FY 27 Revenue Budget , •. _. ..... . ,.. . _______ _ ........._...... , , . , . • Other 3% , Interest Income Airline • 10% 17% • .. . . - ' '4'4( .;;;"' `:`'••' , .. . . - .• ' . :....,,H- ‘•••,-,• "4 . • Bldg,Hangar&Land Leases .. ; . ;. •Ground Trans „ ., •° -„- ------- .. Gen'7%l Av 1% ; -........... -7., - - I . .,.... • ,....,-,,, , . •; Lease&Concession ,.. . 5% ; . .; I • ; . , .. . . i. 1 . , I Cargo . • . . . . . .. ,•• •• , 3% , • . , I .. . I • • ' Rental Car ; . . 12% ... . . , I I ; I . . .. . . ._ . , . Parking •, . 35% I . ; . . . . I . . , . . - • . • ' .ROANOKE REGIONAL AIRPORT COMMISSION OPERATING EXPENSE BUDGET FOR Approved28 Budget ProposedFY27 Budget $inc %inc FY FY 27 ' PERSONNEL SERVICES: REGULAR SALARIES $6,111,978 $5,913,00.0 ($198,978)' -3.3% OVERTIME WAGES $106,008 $86,000 ($20,008)• -18.9% HALF-TIME WAGES $25,901 $12,000 ($13,901) -53.7% DEFERRED COMPENSATION-ER MATCH $37,700• $36,000 ($1,700) -4.5% RETIREMENT $1,197,852' $1,277,000 $79,148 6.6% FICA $474,240 $468,000 ($6,240) -1.3% HEALTH INSURANCE $1,089,609 $1,146,000 $56,391 5.2% RETIREE HEALTH INSURANCE $8,000 $14,000 $6,000 75.0% LIFE INSURANCE $77,832 $69,000 ($8,832) -11.3% LINE OF DUTY INSURANCE $5,472 $10,000 $4,528 82.7% _ LONGTERM DISABILITY INSURANCE $18,523 $17,000 ($1,523) • -8.2% PAID LEAVE $124,783 $123,000 ($1,783) -1.4% ' TOTAL PERSONNEL SERVICES. • $9,277,898_ -$9,171,000 ,($106,898) -1.2% OPERATING EXPENSES: . PROFESSIONAL SERVICES: • FINANCIAL AUDIT $50,300 $45,000 ($5,300) . -10.5% CONCESSIONS &INTERNAL AUDIT $10,000 $20,000 $10,000 100.0% FINANCIAL CONSULTANTS $67,500 $55,000 ($12,500) -18.5% HR CONSULTANTS $19,000 $5,000 ($14,000) -73.7% I TRAINING CONSULTANTS $9,500 $10,000 $500 5.3% LEGAL SERVICES $0 $0 $0 0.0% EMPLOYEE ASSISTANCE PROGRAM $750 $1,000 $250 33.3% PASSENGER SURVEYS $0 $1,000 $1,000 0.0% ( A&E FEES $90,006 $55,000 ($35,000) -38.9% j EPA CONSULTANTS&TESTING $13,500 $15,000 $1,500 11.1% I INTERN PROGRAM $10,000 $10,000 $0 0.0% 1 OTHER PROFESSIONAL SERVICES $187,120 $242,000 $54,880 29.3% IT SUPPORT SERVICES- $243,905 $177,000 ($68,905) -27.4% TOTAL PROFESSIONAL SERVICES . $701,575 $636,000 ($65,575) -9.3% ARFF SERVICES: DISASTER TRAINING $7,500 $2,000 ($5,500) -73.3% FOAM $2,000 $0 . ($2,000) -100.0% + TOTAL ARFF SERVICES _ $9,500 -$2,000 ' ($7,500) -78.9% l op I ROANOKE REGIONAL AIRPORT COMMISSION • OPERATING EXPENSE BUDGET FOR ApprovodFY26 FY Budgot Propoo®d 27Budget $Inc %Inc FY27 ADMINISTRATIVE EXPENSE: FINGERPRINTING EXPENSES $8,000 $8,000 $0 0.0% BIDS&LEGAL ADVERTISEMENTS $6,500 $11,000 $4,500 69.2% . POSTAGE AND EXPRESS MAIL $2,040 $2,000 ($40) -2.0% OFFICE SUPPLIES $20,535 $18,000 ($2,535) -12.3% COMPUTERS AND OTHER HARDWARE $32,885 $25,000 ($7,885) -24.0% SOFTWARE AND LICENSES $118,000 $128,000 $10,000 8.5% FURNITURE AND OFFICE EQUIPMENT $10,000 $0 ($10,000) 100.0% FOOD SERVICES $504 $1,000 $496 98.4% OTHER ADMINISTRATIVE EXPENSE $208,752 $152,000 ($56;752) -27.2% RECORDS PRESERVATION $0 $0 $0 #DIV/01 TOTAL-ADMINISTRATIVE'EXPENSE 6407,215 $345,000 _($62,215) ' ..-15:3% DUES&SUBSCRIPTIONS: DUES MEMBERSHIPS&SUBSCRIPTIONS $52,875 $50,000 ($2,875) -5.4% TOTAL DUES&SUBSCRIPTIONS - $52,875 $50,000' ($2,875)' -5.4% EMPLOYEE PROGRAMS: EMPLOYMENT EXPENSE $5,000 $0 ($5,000) -100.0% EMPLOYEE TESTING $7,000 $8,000 $1,000 14.3% SPECIAL EVENTS $12,004 $14,000 $1,996 16.6% HR EMPLOYEE ACTIVITIES $2,500 $3,000 $500 20.0% MILEAGE REIMBURSEMENT .$0 $0 $0 0.0% TUITION REIMBURSEMENT $2,500 $2,000 ($500) -20.0% UNIFORMS $66,500 $62,000' ($4,500). -6.8% EMPLOYEE AWARDS •$6,950 $8,000 $1,050 15.1% ,TRAINING&TRAVEL $115,300 $115,000 ($300) -0.3% WELLNESS PROGRAM $10,000 $10,000 $0 0.0% '-TOTAL'EMPLOYEE PROGRAMS -- •$227,754 . $222,000 ($5,754) -2.5% MARKETING&PROMOTIONS: PROMOTIONAL ADVERTISING $0 $0 $0 0.0% PROMOTIONAL EVENTS $35,000 $29,000 ($6,000) 100.0% GIVEAWAYS $2,500 $10,000 $7,500 100.0% DATA SERVICES $26,450 $21,000 ($5,450) -20.6% AIR SERVICE DEVELOPMENT $75,000 $75,000 $0 0.0% AIR SERVICE MARKETING SUPPORT $75,000 $40,000 ($35,000) -46.7% AIR SERVICE TRAVEL $0 $5,000 $5,000 0.0% WEBSITE $93,480 $67,000 ($26,480) -28.3%. OTHER MARKETING&PROMOTIONS $40,000 $120,000 $80,000 200.0% MARKETING CAMPAIGN $215,000 $154,000 ($61,000) -28.4% VOLUNTEER PROGRAM $500 $1,000 $500 100.0% `930) -7.3% '. TOTAL MARKETING&PROMOTIONS.. $562,930 $522,000 ($40;a . 20F5 ' • ROANOKE REGIONAL AIRPORT COMMISSION OPERATING EXPENSE BUDGET FOR Approved Budget Proposed Budget $Inc ��inc FY 26 FY Z7 FY 27 UTILITIES: TELEPHONE AND WIRELESS SERVICES $37,836: $46,000 $8,164 21.6% COMMUNICATIONS SERVICES $480 $8,000 $7,520 1566.3% ELECTRICITY $545,352 $525,000 ($20,352)1 -3.7% NATURAL GAS $143,475 $175,000 $31,525 22.0% .WATER&SEWER $87;274 $93,000 $5,726 6.6% 'STORMWATER Facilities R&M $2,800 ' $3,000 $200 7.1%, STORMWATER UTILITY FEE $274,985 $295,000 $20,015 7.3% Real Estate Tax/LeaseHold '$2,352 $0 ($2,352), -100.0% TOTAL UTILITIES . . $1,094,555 $1,145,000 $50,445' 4.6% FACILITIES MAINTENANCE: HVAC MAINTENANCE $83,000 $130,000 $47,000 56.6%, FACILITY MANAGEMENT SYSTEM MAINTENANCE $47,600 $49,000 $1,400 2.9% ' FIRE SPRINKLER SYSTEM MAINTENANCE $8,000 _ $12,000 $4,000 50.0% FIRE ALARM SYSTEM MAINTENANCE • $5,500 $5,000 ($500) -9.1% ELEVATOR/ESCALATOR MAINTENANCE $27,500 $33,000 $5,500 20.0% AUTOMATIC DOOR MAINTENANCE $7,460 $8,000 $540 7.2% LOADING BRIDGE MAINTENANCE $9,500 $36,000 $26,500 278.9% ' BAGGAGE SYSTEM MAINTENANCE $10,000 $10,000 $0 0.0% SECURITY ACCESS SYSTEM MAINTENANCE .$3,500 $4,000 $500 14.3% BUILDING REPAIR&REPLACEMENT $65,108 $75,000 $9,892 15.2% . ' EMERGENCY GENERATOR MAINTENANCE $7,250 $16,000 $8,750 120.7% PEST CONTROL $2,050 $3,000 $950 46.3% WINDOW&PANEL CLEANING $15,000 $15,000 $0 0.0% WALL COVERINGS AND PAINTING $750 $2,000 $1,250 166.7% TERMINAL LIGHTING ' $3,000 $3,000 $0 0.0% _ • TOTAL FACILITIES MAINTENANCE $295,218 $401,000 $105,782 35.8% FUEL: AUTO FUEL $26,000 $29,000 $3,000 11.5% DIESEL FUEL $14,000 $36,000 $22,000 157.1% TOTAL FUEL• $40,000 $65,000 $25,000 . 62.5% EQUIPMENT MAINTENANCE: VEHICLE MAINTENANCE $12,000 $15,000 $3,000 25.0% SHUTTLE BUS MAINTENANCE $1,000 $2,000 $1,000 100.0% TRACTOR&MOWER MAINTENANCE $9,000 $12,000 $3,000 33.3% • ARFF VEHICLE MAINTENANCE $41,183 $40,000 ($1,183) -2.9% SNOW REMOVAL EQUIPMENT MAINTENANCE $62,000 $65,000 $3,000 4.8% RADIO REPAIR&REPLACEMENT $25,300 $40,000 $14,700 58.1% CUSTODIAL EQUIPMENT REPAIR/REPLACE $10,000 $15,000 $5,000 50.0% TELEPHONE SYSTEM MAINTENANCE $1,400 $7,000 $5,600 400.0% COPIER MAINTENANCE $8,500 $10,000 $1,500 17.6% OFFICE EQUIPMENT MAINTENANCE $0 $2,000 $2,000 100.0% OTHER EQUIPMENT MAINTENANCE $8,200 $17,000 $8,800 107.3% TOTAL EQUIPMENT MAINTENANCE' $178,583 $225,000 $46,417 26.0%_ 1 30F5 ROANOKE REGIONAL AIRPORT COMMISSION OPERATING EXPENSE BUDGET FOR Approved Budget Propo.ed Budget $Inc %Inc FY 26 FY 27 FY27 AIRSIDE MAINTENANCE: WILDLIFE MANAGEMENT $16,500 $17,000 $500 3.0% TRASH REMOVAL $24,950 $31,000 $6,050, 24.2% RECYCLE PROGRAM $1,500 $2 660 $500; 33.3% AIRFIELD TURF MAINT $500 '$2:000' $1,500 300.0% TREES&SHRUBS $5,500 $9,000 $3,500 63.6% SNOW REMOVAL $45,000' $172,000 $127,000 282.2% • PAVEMENT MARKING $90,000 $72,000 ($18,000) -20.0% FRICTION TESTING $0 $0, $0 100.0% CRACK SEALING $6,000 $1,000 ($5,000) -83.3% . FENCING $5,000 $5,000 $0 0.0% TUNNEL MAINTENANCE $12,500 $13,000 $500 4.0% HAZARDOUS WASTE REMOVAL $35,500 $30,000 ($5,500) -15.5% AIRFIELD LIGHTING&SIGNAGE • $10,000 $11;000 $1,000 10.0%. OUTSIDE LIGHTING $3,500 '$6,000 $2,500 71.4% WEED CONTROL $5,000 _ $9,000 $4,000 80.0%• EMAS MAINTENANCE . • $15,000 $15,000 $0 0.0% AIRFIELD REPAIR $4,000 $15,000 $11,000 275.0% , ROAD REPAIR/PARKING LOT REPAIR $4,500 $5,000 $500 11.1% TOTALAIRSIDE MAINTENANCE - . .. ._ $284;950 $41.5,000 . $130,050 456% SUPPLIES: ' HOUSEKEEPING SUPPLIES $74,500 $77,000 $2,500 3.4% ! FIREARMS $0 $7,000 $7,000 100.0% VEHICLE SUPPLIES $13,145 $4,000 ($9,145) -69.6% SUPPLIES $18,550 $36,000 $17,450 94.1% WILDLIFE MANAGEMENT SUPPLIES $4,750 $7,000 $2,250 47.4% FLAGS $500 $1,000 $500 100.0% • FIRST AID SUPPLIES $5',000 $5,000, $0 0.0% SAFETY SUPPLIES $5,650 $5,000 ($650) -11.5% SIGNS $6,000 $23,000. $17,000 283.3% • TOOLS $22,500 $26,000 $3,500 15.6% L • TOTAL SUPPLIES- • _ $150,595. $191,000 $40,405 26.8% 4 CHEMICALS: DRY DE-ICER $12,500 $15,000 $2,500 20.0% LIQUID DE-ICING FLUID $43,500 $52,000 $8.500 19.5% • TOTAL.CHEMICALS . $56,000 $67,000 $11,000 19.6% EQUIPMENT RENTAL: EQUIPMENT RENTAL $8,000 $8,000 $0 0.0% - TOTAL EQUIPMENT RENTAL $8,000 $8,000 $0 * -'0.0% . INSURANCE: LIABILITY INSURANCE , $108,900 $106,000 ($2,900) -2.7% PROPERTY INSURANCE $216,000 -$225,000 $9,000 4.2% VEHICLE INSURANCE ' $29,100 $30,000 $900 3.1%. PUBLIC OFFICIALS LIABILITY $31,800 $32,000 $200 0.6% WORKER COMPENSATION $36,000 $57,000 $21,000 58.3% TOTAL INSURANCE "••-:$421,800 $450,000 $28,200 -• 6.7% 40F5 ROANOKE REGIONAL AIRPORT COMMISSION OPERATING EXPENSE BUDGET FOR Approved bYB PY udget Propooed B17udget :Inc %Inc FY FY 27 OPERATING CONTINGENCY $250,000 5250,000 $0 0.0% TOTAL OPERATING:EXPENSES . $4;741,55{-V4,994,000 $252,449 5.3% TOTAL PERSONNEL AND OPERATING EXPENSES $14,019,449$14,155,000- 145,551 1.0% )THER MAINTENANCE&IMPROVEMENTS PROJECTS OTHER PROJECTS $10,000 $28,000 $16,000 160.0% FURNITURE $0 $0 $0 0.0% TRACTORS&MOWERS $15,000 $10,000 ($5,000) -33.3% VEHICLES&EQUIPMENT 858,200 $29,000 ($29,200) -50.2% 'OTAL OTHER MAINTENANCE&IMPROVE PROJECT,: $83,200 555,000 (518,200) -21.9% DEBT SERVICE INTEREST $619,281 $251,000 ($368,281) -59.5% _ TOTAL OPERATING EXPENSES $14,721,930 $14,451,000 : ($240,930) -1.6% TOTAL DEBT SERVICE-PRINCIPAL&INTEREST I $741,0621. $850,0001 $108,9381 14.7% ft 1 50F5 RRAC FY 27 Operating.Budget -. By Department OTHER EXECUTIVE 2% 7% • ADMIN PLAN&ENG 12% }� 3% • i; -ii MARKETING • r • �� -, ,- , LEGAL t 2% • , ,, � , FINANCE .PARKING LOT .» 4% 8% A ' • - • HR -� _ 4% • IT I • 5% ARFF • ' y •OPERATIONS SECURITY . . .. ;, '8% CUSTODIAL . -• MAINTENANCE 7% 16% RRAC FY 26 Operating Budget By Function • . OTHER - . .1 DEBT-INT 9�O • • 2% . >.-` " 1 INSURANCE 3% , • 1 AIRSIDE MAINTENANCE - - 7 3% ° • EQUIPMENT MAINTENANCE , , ■PERSONNEL SERVICES 1% • � A PROFESSIONAL SERVICES FACILITIES MAINTENANCE • `ti.` al MARKETING&PROMOTIONS 3% ' to UTILITIES >r FACILITIES MAINTENANCE P EQUIPMENT MAINTENANCE UTILITIES ••'AIRSIDE MAINTENANCE •6 INSURANCE DEBT-INT • MARKETING&PROMOTION 4% Q OTHER • PROFESSIONAL SERVICES PERSONNEL SERVICES ' • • 4% - ' 63% . 3 • Attachment II ROANOKE REGIONAL AIRPORT COMMISSION 7. ' 5202 Aviation Drive NW { Roanoke,VA 24012-1148 (540)362-1999 flyroa.com March 24, 2026 Honorable Chair and Members Roanoke Regional Airport Commission SUBJECT: FY 2027 Capital Improvement Program Dear Commission.Members: The Proposed Capital Improvement Program for FY 2027 includes projects estimated at $38,321,000.This Program reflects refining the scope of the Terminal Expansion and Security Screening Checkpoint Relocation project,as this work is instrumental in the future growth and success of ROA • and the region. • Efforts to secure additional funding for the Terminal through legislative appropriations from the Commonwealth during this legislative session have been unsuccessful. However,staff continue to work closely with our representatives and delegates and advocate for these projects that are regionally impactful and transformative. In January, ROA submitted for a U.S. Department of Transportation Infrastructure Investment and Jobs Act Airport Terminal Program grant.We understand that the Federal Government received$7B in requests through the application process and has$1B to award. ROA is awaiting response to this application. - The breakdown of funds planned to cover project costs include$4,286,437,$5,267,432,and $6,163,563 in Federal Airport Improvement Program (AIP), Infrastructure Investment and Jobs Act (IIJA),and AIP Discretionary Funds, respectively,$13,563,980 in State Entitlement Funds,$500,600 in Customer Facility Charge Funds and $8,539,588 in Commission Funds. Prior to submitting these projects to both the Federal Aviation Administration and the Virginia Department of Aviation for possible funding consideration,Commission review is required for capital projects estimated at$100,000 or greater. Pursuant to the Agreement between the Commission and the Cities of Roanoke and Salem,and the County of Roanoke,the projects listed in Attachment I will also be submitted to the aforementioned Cities and County for approval along with the FY 2027 Operating and Capital Purchase Budget. Respectfully submitted, 0, /444'14 David S.Jeavons;CPA Treasurer Attachment ATTACHMENTI Capital Expenditures (For projects expected to exceed$100,000 in cost and programmed for FY 2027) . Projects: A. Rehabilitation of Runway.6-24 Construction-;-Phase 1 1. Description: Rehabilitation of the main runway for ROA. Includes mill andoverlay and paving to meet minimum standards and pavement maintenance requirements. Strengthening of pavement on the RWY 6 end and the addition of critical runaway centerline lights. ROA seeks state and federal support for the centerline lights but if support is unavailable, it is recommended that local funds,be used for this purpose. 2. Estimated Cost: $11,000,000 Phase 1 3. Anticipated Funding Sources: a. FAA Al P Entitlements: $4,286,437 b. FAA AIP,Discretionary: $6,163,563 c. State Entitlements: $550,000 B. Terminal Improvements a. Contract&Construction Administration 1. Description: Professional design services related to the construction phase of the project, including review of all applicable submissions, permitting, commissioning, worksite supervision, and third-party inspections. 2. Estimated Cost: $2,400,000 3. Anticipated Funding Sources: a. FAA IIJA Entitlements:$2,160,000 b. State Entitlements:'$240,000 b. Construction • 1. Description: Terminal renovations including the Security Checkpoint relocation; Terminal Roof EPDM Replacement; Gate 1 Passenger Boarding Bridge prep work; { Concourse remodel;concourse windows replacement;evaluation and Design of Plaza ADA Remediation;and new PA System. 2. Estimated cost: a Security Checkpoint relocation: $18,000,000 b. Terminal Roof EPDM replacement: $3,271,000 c. Gate 1 Passenger Bridge Prep work: $1,500,000 d. Concourse remodel: $1,000,000 • e. Concourse window repair: $150,000 f. Plaza ADA Remediation: $200,000. g. New PA System: $100,000 3. Anticipated Funding a. FAA IIJA Entitlements: $3,107,432 b. State Entitlements:$12,613,980 c. Commission Funds: $8,499,588 2 C. 'Design Rental.Car Returniot 1. Description, The rental.car return lot, circulation and distribution pattern needs improvement. The design phase will involve development of Construction Documents for an expanded parking lot with improved and expanded vehicle drop-off area, dedicated exit lanes,a covered canopy that extends into the parking area for improved customer experience at drop off and pick-up. Construction will be funded in 2028. 2. Estimated Cost: $500,000 3. Anticipated Funding Source: a. CFC Funds: $500,000 D. Obstruction Removal 1. Description: As a follow up to 2026 Obstruction Study, this project entails removal of • man-made or natural structures that may penetrate the protected airspace surfaces at ROA. 2. Estimated Cost: $200,000 3. Anticipated Funding Sources: a. State entitlements: $160,000 b. Local Funds: $40,000 i II. Anticipated Funding Sources: Federal AIP Entitlements $ 4,286,437 Federal IIJA Grant Funds $ 5,267,432 Federal AIP Discretionary $ 6,163,563 State Entitlements: $13,563,980 CFC Funds $ 500,000 Commission Capital Funds $ .8.539;588 - Estimated Total Funding $38.321,000 3 • CITY OF ROANOKE ROANOKE A CITY COUNCIL .., FY2026 February : ;. -i .2 . a .�. si s Monthly Financial. Report -� x , " ��� f li_ Yp - - I. im I n. „n.1 Unaudited :;. " moot ,, .., ,_ � � . April 6, 2026 " "___,. . ,- -,'Ift.i4it' ' . .--: .. .. . r. e.: ,• _ pi. � k w� '' Department of Finance ..r11111+ Revenue Summary IFebruary 2026 (Unaudited) FY25 Actual YTD(Prior FY26 Current Budget %of Budget Year) FY 26 Adopted Budget With Amendments FY26 Actual YTD Achieved Reve n u e General Property Taxes L$ 79,193,778 I S 180,959,000 $ 180,959,000 1 1 $ 84,728,891 1 46.8% Real Estate Tax 68,280,609 136,771,000 136,771,000 72,205,519 52.8% Real Estate Tax 588,857 97 47.4% Summary Personal Property T xt 3,359,8147,000 7,000 2 33,367,000 33,367,000 4,076,299 12.2% Local Public Service Tax 5,171,110 6,896,000 6,896,000 5,622,600 81.5% Penalties and interest 1,793,387 2,635,000 2,635,000 2,213,477 84.0% Taxes Other Local Taxes $ 50,276,679 $ 104,041,320 $ 104,041,320 $ 55,377,528 53.2%1 Soles Tax 1% 15,159,756 30,992,900 30,992,900 15,221,508 49.1% February Consumer Utility Tax 5,588,199 9,326,700 9,326,700 5,604,120 60.1% Cigarette Tax 1,009,534 1,466,500 1,466,500 861,624 58.8% 2026 Recordation and Probate Taxes 813,281 1,565,100 1,565,100 1,061,415 67.8% Business&Occupational Licenses 8,551,987 17,476,700 17,476,700 10,335,694 59.1% unaudited Franchise Fees 128,847 321,800 321,800 123,758 38.5% Transient Occupancy 3,210,440 5,912,400 5,912,400 3,505,592 59.3% Motor Vehicle License 624,025 3,280,100 3,280,100 625,060 19.1% Admissions 681,951 1,088,900 1,088,900 687,659 63.2% Prepared Foods and Beverage 12,218,544 26,368,220 26,368,220 15,129,991 57.4% Bank Stock Taxes 7,971 1,878,800 1,878,800 84 0.0% Communications Tax 2,282,146 4,363,200 4,363,200 2,221,022 50.9% LOCAL TAX TOTAL $ 129,470,457 $ 285,000,320 $ 285,000,320i $ 140,106,420 _ 49.2% Department of Finance Revenue Summary February 2026 (Unaudited) FY25 Actual YTD Prior( FY26 Current Budget %of Budget Reve n u e Year) FY 26 Adopted Budget With Amendments FY26 Actual YTD Achieved Su m m a ry Permits,Fees,and Licenses 1,388,537 2,037,280 _ 2,037,280 3,070,983 j 150.7% Non—Local Fines and Forfeitures 453,151 725,900 725,900 519,552 71.6%; Revenue From Use of Money&Property 2,891,412 3,302,000 3,302,000 2,545,218 77.1%l Taxes, Grants-in-Aid Commonwealth 46,277,477 94,485,200 96,371,720 39,010,717 40.5%1 February Grants-In-Aid Federal Government 96,250 - - - 0.0%1 2026, Charges for Services 10,258,702 21,123,700 21,123,700 10,248,264 48.5% unaudited Miscellaneous Revenue 442,420 836,400 844,400 499,865 59.2%, Operating 44,786 42,200 42,200 27,083 64.2% Miscellaneous 140,648_1 L 180,000 180,000 65,186 J 36.2% NON-LOCAL TAX TOTAL r 61,993,382 , 122,732,680 124,627,200 55,986,868 44.9% GRAND TOTAL — 191,463,839 ! $ 407,733,000 $ 409,627,520 1 $ 196,093,288 47.9% Department of Finance .� AM,me Prepared Food and Beverage Tax Base ROANOKI February 2026 (Unaudited) FY 25 Actual FY 26 Actual Increasle/1Decrease) July S 32,153,006 $ 33,772,658 f $ 1,619,652 August 33,619,277 34,925,356 S 1,306,079 September 32,667,946 33,462,017 $ 794,071 October 34,738,676 36,333,977 S 1,595,30. November 33,511,791 34,502,640 S 990,849 December 37,633,490 37,625,750 S (7,7401 January 30,513,764 30,712,50C S 1913,737 Total Food&Beverage Base Sales S 234,837,949 S 241,334,898 S 6,496,949 Department of Finance �e Prepared Food and Beverage Timeliness Discount —"• 1 ROANOKE February 2026(Unaudited) FY 2026 July $ 29,197 August $ 31,002 September $ 31,343 October $ 32,454 November $ 30,079 December $ 33,943 January $ 25,656 Timeliness Discount $ 213,674 Department of Finance IPWrill Deferred Capital Maintenance 4/0/0mum ROANOKI February 2026 (Unaudited) t En au mbered 1 Tota Category Exp ns e (Remaining) Com iti m n is Elevator Replace m ert S1 ,7 .3 ,41 $1,185,633.09 S3152 .9 r , 1, FIVACAI echanical1Electric al UN . des S1 ,2 3,165,06 S 59 r,555. S1 ,866,6 1 .00 Teal $3,,C09,10933 $23333,119.03 $513925298.56 City of Roanoke, Department of Finance ROANOKE Expenditure Summary February 2026 (unaudited) Target FY 26 Adopted FY 2.6 Current Budget 66.7% at 8 FY 25 Actual YTD Budget With Amendments FY 26 Actual YTD % ofBudget months Non-Departmental $ 87,425,559 $ 138,484,810 $ 136,533,843 $ 78,841,778 57.6% 66.7% Public Safety 62,389,608 99,052,511 99,826,889 65,087,1322 65,2% 66.7% Health and Welfare 34,101,755 58,142,204 53,7:0,7:9 34,782,.492 59.2% 66.E Public Works 16,812,592 3G,588,537 35,788,690 20,17.4,224 56.4% 66.7 L General Government 26,870,058 42,452,983 46,936,769 25,409,488 54.1% 66.7 Parks,Recreation and Cultural 8,600,713 14,790,777 .5,005,290 8,647,010 57.6% 66.7% Community Development 6,466,263 11,365,351 11,674;499 5,923,322 50.7% 66.7% Judicial Administration 8,716,535 12,655,827 12,724,055 9,248,148 72.7% 66.7% Total General Fund Expenditures $ 251,383,103 $ 407,733,000 $ 417,605,754 $ 248,114,283 I 59.4%l 66.7% Department of Finance Overtime Wages 4111/11 , ROANOKI February 2026 (Unaudited) FY26 YTD Uncommitted %of FY25 Y7Q Uncommitted 96 of Unit Nanw FY26 Budget Budget Budget FY25 Budget Budget Expenditures Expenditures Budget Balance Spent Balance Spent CityTn_,.�ur._r 2,291.87 4.050.00 1,158.13 5/% 3,441.56 2.000.00 (1,441.5t1 1/2% Clerk Of Circuit Court 149.92 2,117.00 1,967.08 7% 385.90 2.117.00 1,731.10 1896 Commissioner Of The Revenue 3,446.77 3.500.00 5 3.28 98% 3,180.64 3,000.00 (180.64) 106% SherifflJail 948,535.4:. 952,531.00 3,9,35.57 10096 1,044,891.91 145,993.00 (898,898.91) 716% Commonwealth'SAttorney 23.94 - (23.94) 100% - - - 0% City Attorney - 0% 85.82 - (85.82) 100% City Clerk 673.35 1,000.00 326.65 6796 583.75 1.000.00 416.25 58% Finance 8,156.21 - (8,156.21) 10096 7,732.16 - (7,732.16) 100% Real Estate Valuation - - 0% 1.848.30 - (1,848.30) 10096 Electoral Board 6,285.59 30,000.00 23,714.41 21% 14,826.12 34,400.00 19,573.88 43% City Manager 96.41 - (96.41) 100% 112.88 - (112.88) 100% Community Engagement 45.49 - (45.49) 100% 5,700,40 (5,700.40) 100% Economic Development 1,081.15 - (1,081.15) 100% 853.71 - (853.71) 100% Human Resources 11.25 - (11.25) 100% 971,3:i - (971.33) 10096 Technology 12,259.36 21,750.00 9,4.90.64 5696 19,264.35 34,250.00 14,985.65 56% General Services 174,142.24 310,771.00 136,628.76 56% 250,282.77 135,214.00 (115,068.77) 185% Fire 897,629.93 1,089,681.00 _ 192,051.07 82% 1,303,989.89 261,681.00 (1,042,308.89) 498% Public Works 620,882.78 234,927.00 (385,955.78) 264% 309.567.96 98,848.00 (210,719.96) 313% Planning 14,076.27 4.695.00 (9,381.27) 300% 12.630.93 389.00 (12,241.93) 324796 Parks and Recreation 31,547.0:) 35,935.00 4,453.00 88% 40,434.20 37,670.00 (2,764.20) 10796 Human Services 221,595.74. 356,122.00 134,526.26 62% 416,699.59 356,122.00 (60,517.59) 11756 Police 1,902,221.30 1.699.098.00 (203,123.00) 112% 1,907,521.99 715,55L00 (1,191,970.99) 267% Libraries 3,139.30 (3,139.30) 100% 4,834.66 - (4,834.66) 100% 4,848,285.95 -1.746.237.00 .:102.048.95) 5,349,780.82 1.828.235.00 (3,521.545.82) Department of Finance Temporary Employee Wages dia. ROANOKE I. February 2026 (Unaudited) Uncommitted 'X of Uncommitte FY26 YTD FY2S YTD % of Unit Name FY26 Budget Budget Budget FY25 Budget d Budget Expenditures Expenditures Budget Balance Spent Balance I Spent City Treasurer 3,353.68 .35,312.100 31,958.32 9% 7,421.06 ,5,312.00 27.291: 9Y 21% commissioner Of The Revenue - 33,150.00 33,150.00 0% 260.00 33,i50.00 32,690.00 1% Sheriff/Jail 401,942.06 4-50,385.00 48,442.94 89% 4-85,617.09 253,554.00 (232,063.09) 192% Commonwealth'S Attorney 31,102.00 35,200.00 4,098.00 88% 19,635.00 10,200.00 (9,435.00) 193% Finance 14,922.00 6,000.00 (8,922.00) 249% 700.00 6,000.00 5,300.00 12% Real Estate Valuation 32,816.25 - (32,816.25) 100% 8,662.50 - (8,662.50) 100% Electoral Board 145,102.75 357,148.00 212,045.25 41% 196,161.73 457,148.00 260.986.27 43% City Manager - 7,200.00 7,200.00 096 1,402.00 7,200.00 5,798.00 19% Community Engagement - - - 0% 7,206.25 - (7,206.25) 100% Human Resources 42,937.50 55,000.00 12,062.50 78% 42,206.25 55,000.00 12,793.75 77% Technology 13,298.46 - _ (13,298.46) 100% - - 0% General Services 301,247.80 412,173..44 110,925.64 73% 191,089.11 226,401.16 35,312.05 84% Fire 268,754.9) 479,709.00 210,954.10 56% 267,598.70 340,309.00 72,710.30 79% Public Works 35,273.05 110,000.00 74,726.95 32% 43,030.55 136,891.00 93,860.45 31% Planning 10,262.00 95,137.59 84,875.59 11% 535.34 28,636.00 28,100.66 2% Parks and Recreation 488,836.09 917,552.00 428,715.91 53% 329,754.47 596,867.00 267,112.53 55% Human Services 54,789.03 76,340.00 21,550.97 72% .44,213.83 76,340.00 32,126.17 58% POI ice 380,175.33 109,855.00 (270,320.33) 346% 245,554.65 109,855.00 (135,699.65) 224% Libraries 88,002.50 153,648.00 65,645.50 57% 133,372.75 153,648.00 20,275.25 87% 2,312,815.40 3,333,810.03 1,0211,994.fi3 2,024,421.28 2,526,511.16 502,089.88 Thank you . Questions or Requests? IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6th day of April 2026. No. 43370-040626. AN ORDINANCE providing for the acquisition of real property rights needed by the City for twelve parcels located along the 8th Street and Grayson Avenue corridor in connection with a pedestrian improvement project; authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager, or designee, to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include drainage and temporary construction easements of variable lengths and widths, as further set forth in the City Manager's Report dated April 6, 2026, for the project, to include fee simple acquisitions and such other real property interests as needed for the pedestrian improvement project. This project includes the installation of a curb, gutter, and sidewalk with storm drain improvements along the 8th Street and Grayson Avenue corridor that will provide a safe route to school between Lucy Addison Middle School and the 10th Street corridor. Such acquisitions will be funded through the revenue the Stormwater Utility allocates annually for property acquisition. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above-mentioned City Manager's Report. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager, or designee, is authorized to execute appropriate acquisition documents for the above-mentioned twelve parcels for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available for these purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. PPE,""4...A1&4m City Manager's Report Submitted by: Ross Campbell, PE, Director Department of Public Works ROAN O KE April 6, 2026 Title: Acquisition of Real Property Rights for the 8th Street and Grayson Avenue Pedestrian Improvements. Background: The proposed pedestrian improvement project includes the installation of curb, gutter and sidewalk with storm drain improvements along the 8th Street and Grayson Avenue corridor. Improvements shall provide a safe route to school between Lucy Addison Middle School and the 10th Street corridor. The Engineering Division received positive feedback from the neighborhood at a design public meeting held October 2024 at Pilgrim Baptist Church. To construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from property owners along the corridor. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for 1` the 8th Street and Grayson Pedestrian Improvements. The real property rights needed are outlined below but are subject to variation of location and extent pending final engineering design details. Funding for acquisition of these real property rights will be available in project account 300138 - 8th Street NW CGS and project account 300155 - Grayson Avenue NW CGS. Tax Map Required Property Parcel Address Owner Rights Number 2031001 729 Staunton Avenue Nolasco Arcides Temporary Construction NW Easement 2032001 1415 8th Street NW Pilgrim Baptist Drainage & Temporary Church Construction Easements 2030729 1320 8th Street NW SWVA Holdings Drainage & Temporary LLC Construction Easements 2030710 0 Carroll Avenue NW Samuel J Penn- Drainage & Temporary Timity Construction Easements 2232222 921 Grayson Avenue The Susan Lemon Temporary Construction NW Morgan Living Easement Trust 2232228 915 Grayson Avenue Terry & Ella F Temporary Construction NW Graves Easement 2232229 907 Grayson Avenue Sheila M. Temporary Construction NW Anderson Easement 2030103 839 Grayson Avenue Trequita H. Trails Temporary Construction NW Easement 2030105 827 Grayson Avenue Gail Cross & Temporary Construction NW Samuel L. Easement Thompson Jr. 2030106 825 Grayson Avenue Paul Smith Temporary Construction NW Easement 2030108 811 Grayson Avenue Sandra E. Claytor Temporary Construction NW Trust Easement 2030101 801 Grayson Avenue Sandra E. Claytor Temporary Construction NW Trust Easement Recommended Action: Authorize the City Manager, or designee, to acquire any real property rights necessary to construct the proposed 8th Street and Grayson Avenue Pedestrian Improvement project, including but not limited to the specific property rights identified in this City Council Agenda Report, through negotiation and execution of the appropriate acquisition documents, with such documents approved as to form by the City Attorney. Valmarie Turner, City Manager 8th Street and Grayson Avenue Exhibit 7I P,r � - 7 .O !�7-ill' , 'y'',.',' `‘S--i , , A,, . w- - - ,- {r i. � --G if ar- - - �O f 2D50q . ; /f�� F�q ; 21' ', 1r -$-� , 4- s' r Or- l or 1° r~ , r b-c '111, I � ' *: try .r iti, tib . /.. kti 1' ' RUGBYBL'-1%p ,' ,ram 4-,i--',I/ , ,' ' ', , , ' r ram• - - , / - :; -- 2 3200.. "". 1 f 1I k, , a J {' dk yr/ z re 1AM' �, t `, , . r 7f j _ • �by��yyy ,ry. 1 -` a.. �J 1 s1 1" �a I' 4r,,, A of r ., ; , �* 1I , . Q30 f IIb j10 • C°) 80�� 1 • / t - o-. - r - :k_ I i , ' - i.b 2030 O IWi-i11 /:'17,',,.,', r / �. em, .f- ill ry . ^+ka.` _ .,: 1 is I_ ---4 `""`i.'. l'IVEA --t_,,., f 11 _ l I , Y -.a--i4 ' — '--- — ' _ _ � _ _ _ — July 24, 2023 1:4,265 0 0,03 0,06 0,11 mi f 1 5 i % % II 0 0.04 0.09 0,16 km City of Roanoke IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA, The 6th day of April 2026. No. 43371-040626. A RESOLUTION authorizing the acceptance of a Subcontract Agreement for the Greater Roanoke and New River Valley("NRV").Small Business Development Center("SBDC") issued by George Mason University through the United States Small Business Administration to the City of Roanoke ("City"); authorizing the City Manager, or designee, to execute the Subcontract Agreement; and authorizing the City Manager, or designee,to execute such other documents and to take such further actions as may be necessary to implement, administer, and enforce such Agreement. WHEREAS, City Council previously approved the FY2026 budget on November 17, 2025, Ordinance No. 43316-111725,which included funding associated with this initiative. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Subcontract Agreement issued by George Mason University from the SBA to the City that will support salaries and benefits for four SBDC employees, as well as operational expenses with a period of performance from January 1, 2026 to December 31, 2026, as more particularly described in the City Manager's Report dated April 6, 2026. 2. The City Manager, or designee, is authorized to execute on behalf of the City the Subcontract Agreement for the Greater Roanoke and NRV SBDC approved as to form by the City Attorney. 3. The City Manager, or designee, is further authorized to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce such Subcontract Agreement. ATTEST: C J-• 'elt City Clerk. City Manager's Report Submitted.by: Heather Fay, Director III rid 10 "� Greater Roanoke & NRV Small Business Development Center ROAN O KE April 6, 2026 Title: Acceptance of a Subaward Agreement for the Greater Roanoke & New River Valley Small Business Development Center. Background: The Greater Roanoke and New River Valley (NRV) Small Business Development Center (SBDC)is a regional office of the Virginia Small Business Development Center network, which includes twenty-five offices across the Commonwealth providing professional business advising, education, research, and resources to help start, grow, and transition Virginia businesses. The Virginia SBDC network represents a partnership between the United States Small Business Administration (SBA), George Mason University (GMU), and local host organizations, including academic institutions, chambers of commerce, municipalities, economic development organizations, and private companies. The Greater Roanoke & NRV SBDC provides services to the greater Roanoke region, Franklin County, Alleghany Highlands, and the New River Valley. Because the SBDC operates on a calendar year, the period of performance for this subaward is January 1,-2026, through December.31, 2026. The Greater Roanoke & NRV SBDC will perform under a subaward issued by George Mason University through its award from the United States Small Business Administration. The funding supports salaries and benefits for four SBDC employees, as well as operational expenses associated with delivering SBDC services in the region. The City of Roanoke serves as the fiscal host for the Greater Roanoke & NRV SBDC. The Calendar Year 2026 budget previously approved by City Council on November 17, 2025, included funding associated with this initiative. This agenda item requests Council acceptance of the subaward agreement so that the City Manager may execute the agreement on behalf of the City of Roanoke. Considerations: City Council previously approved the Calendar Year 2026 budget, which includes funding associated with the Greater Roanoke & New River Valley Small Business Development Center. Acceptance of the subaward agreement is required so that the City Manager may execute the agreement and allow the program to continue delivering small business advising, education, and technical assistance services in the region. Recommended Action: Authorize the City Manager, or designee, to execute the subaward agreement and any required agreements or documents, such documents to be approved as to form by the City Attorney: SUBCONTRACT AGREEMENT BETWEEN GEORGE MASON UNIVERSITY AND THE CITY OF ROANOKE This Agreement("Agreement")is entered into by and between GEORGE MASON UNIVERSITY, ("Mason"), an educational institution and an agency of the Commonwealth of Virginia and AND THE CITY OF ROANOKE, ("Subcontractor"), also an educational institution and agency of the Commonwealth of Virginia. WHEREAS,The United States Small Business Administration ("Funding Agency") has awarded Mason a cooperative agreement for the project titled, "2026 SBA CORE-VA State Small Business Development Center," Notice of Award, SBAOEDSB250172-02-00, CFDA No.59.037, ("Prime Award"); CFDA number 59.037; and WHEREAS, The City of Roanoke has proposed to collaborate with Mason on the Prime Award; and NOW, THEREFORE, in consideration of the mutual promises and benefits hereunder and other good and valuable consideration,the parties mutually agree to all of the following: 1. DEFINITIONS A. "George Mason University"("Mason")shall mean the university, its employees and agents. B. "The City of Roanke"shall mean the Subcontractor, its employees and agents. 2. SCOPE OF WORK("SOW") Subcontractor agrees to perform the work described in the Statement of Work. The work to be performed and the Planned Milestone Accomplishments are included as Attachments 1 and 3, respectively, and are incorporated herein. The State VSBDC shall perform the work described in Attachment 2, incorporated herein,for your information. 3. TERM AND TERMINATION A. The period of performance ("Term")shall begin on January 1,2026, and shall not extend beyond December 31,2026 ("End Date"), unless mutually agreed in writing by both parties. B. Any extension, continuation, or further funding of this Agreement beyond the End Date shall be subject to: i. appropriate time extension approvals by Mason or the Funding Agency, as applicable; and ii. continuation by the Funding Agency of the Prime Award and authorization by the Funding Agency of specific funds for the Subcontractor's portion of the work. C. This Agreement may be terminated: i. any time the Prime Award is terminated by the Funding Agency, and Subcontractor receives from Mason written notice to that effect; or ii. if Subcontractor fails to perform any obligation under this Agreement, Mason gives Subcontractor thirty(30)days written notice of pending termination, and Subcontractor fails to cure or correct said deficiency within such thirty day period,or such period as the parties may mutually agree in writing; or iii. without cause by either party, by giving at least thirty(30) days advance written notice to the other party prior to the End Date of this Agreement. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6th day of April 2026. No. 43372-040626. AN ORDINANCE authorizing the acceptance of the Virginia Depat tiiient of Fire Programs Grant, authorizing the execution of any required documents on behalf of the City, appropriating grant funds detailed more fully infra, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Department of Fire Programs Grant Award in the amount of$29,928,with no local match required and a performance period from March 9, 2026 through March 8, 2027, for the particulate blocking hoods included in the original application submitted for the Mini Grant Program,as described in the City Manager's Report dated April 6, 2026. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. 4. The following sections of the Grant Fund appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Other Equipment 235.3211.0000.69015.400200 $29,928 Revenues: Virginia Department of Fire Programs 235.3211.0000.40122.400200 $29,928 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: `e74;--M85Thr'N ice �_�, City Clerk.v�� :- • City Manager's Report MEW Submitted by: David Hoback, Chief Fire - EMS ROANOKE April 6, 2026 Title: Acceptance and Appropriation of the Virginia Department of Fire Programs Mini Grant. Background: The Virginia Department of Fire Programs supports local and regional fire departments through a variety of funding mechanisms, including a mini-grant program. The City of Roanoke has been awarded $29,928 for the purchase of particulate blocking hoods. No local match is required for these funds. Considerations: City Council action is required to accept, and appropriate, the $29,928 grant from the Virginia Department of Fire Programs. Recommended Action: Accept the grant as described above and authorize the City Manager, or designee, to execute any required grant agreements to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $29,928, and appropriate funding in an account to be established in the Grant Fund by the Director of Finance. Valmarie Turner, City Manager it COMMON TH of VIRGINIA. Brad Creasy EXECUTIVE DIRECTOR Virginia Department of Fire Programs Theresa Hunter CHIEF OF ADMINISTRATION Jamey Brads DEPUTY DIRECTOR March 9,2026 Andy Foley 713 Third Street SW Roanoke,VA 24016 Dear Mr.Foley, On behalf of the Virginia Fire Services Board,we are pleased to advise City of Roanoke,Virginia of a grant award of up to 829,928.00 for the particulate blocking hoods included in the original application submitted for the Mini Grant program.The Virginia Fire Services Board(VFSB)approved the grant funding on February 20,2026. To remain eligible for this award,the enclosed Award Acceptance Certification must be returned no later than April 3,2026. Please be aware the performance period for this grant is 3/9/2026-3/8/2027 work performed outside this performance period will NOT be reimbursable under this grant. Funds disbursement for the Mini Grant award are reimbursement only for items identified in the original application.Reimbursement will be made based on actual costs incurred by the jurisdiction and will be made in one(1)payment upon completion of the project.A brief summary/after-action report is required along with the submission of supporting documentation of eligible cost(invoices,receipts,and proof of payment from financial systems).If a check is submitted as a cost supporting document,please ensure that all bank account numbers and other sensitive financial information are fully redacted. If you have any questions,feel free to contact me at my office(804)325-8942 or via email at zeina.altaha@vdfp.virginia.gov. Respectfully, leata-* Zeina Altaha Grants Program Manager 1005 Technology Park Drive, Glen Allen,VA 23059-4500 Phone: (804)371-0220 or Fax: (804)371-3444 www.vafire.com Award Acceptance Certification : • - • All completed acceptance statements must be received by VDFP no later than 5:00pm Friday,April 3,2026; VDFP assumes no responsibility for lost,delayed,or incomplete paperwork. Properly completed acceptances not '0 otherwise received timely may result in the award having then expired. It is solely the grant award recipient's responsibility to assure that all FIN, FIPS,and EFT information is complete 8, V accurate. Be sure that if a transfer(EFT)into other than your jurisdiction's ATL allocation receiving account is used, - i that the proper account information is listed and returned on or before the deadline. • All entries must be made in ink or type-written,and this original Award Acceptance Form must be returned to VDFP • to the attention of the Grants Management Unit at Grants(a)vdfp.virginia.gov_ • y City of Roanoke 0 The locality has been awarded a Mini Grant from the Virginia Fire Services Board in the amount of co •— $29,928.00. This grant is to supply the locality with the following PPE and/or Operational items as � u . stated in the application: Particulate Blocking Hoods . Cl) It is a pleasure to be able to support the locality and its efforts. • The offer of this award.shall expire effective 5:00pm Friday, April 3, 2026, if not otherwise accepted by that time. This grant is awarded effective this date for acceptance of any above specific terms & conditions and the general terms & conditions as enumerated under.the Board's current Mini-Grant policy. In accepting this award the recipient agrees to use such funds only for the specific purpose(s)granted and further agrees, in the event of non-compliance,to the full repayment of all grant monies'received, such made to the Commonwealth's FIRE PROGRAMS FUND through a prompt & complete reimbursement to the"Treasurer of Virginia"and tendered to the VIRGINIA DEPARTMENT OF FIRE PROGRAMS. To be completed by either. - County Administrator or Executive,City Manager,Town Mayor or Administrator or Deputy,OR... - Other duly authorized officials whereby the certificate is accompanied by a copy of an'Ordinance'or other such formal instrument clearly granting that party such authority Mark only one—failure to complete this entry may result in expiration of the award The award ❑ Accepted is... ❑ Declined (Signature) (Date) (Typed%Printed Name) (Title) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April 2026. No. 43373-040626. A RESOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2026 tax year. WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the City commencing January 1, 2026, shall receive personal property tax relief; WHEREAS, this Resolution is adopted pursuant to Ordinance 37221-101705 adopted by City Council on October 17, 2005; and NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That tax relief shall be allocated such as to provide 100%tax relief for qualifying personal use vehicles valued at$1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 41.26%tax relief 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 41.26%tax relief on the first$20,000 of value. 4. That all other vehicles which do not meet the definition of "qualifying" (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to the City of Roanoke by the Commonwealth of Virginia. ATTEST: • C..0-11-4-;(-, J--: (1214-6e;,-1: ---..__„NN City Clerk. • ' ' ' -: _.': ':‘.2 / City Manager's Report Submitted by: Acquenatta Jackson-Harris, Deputy Director 1.447*-111.1.4im Department of Finance ROAN O KE April 6,.2026 Title: Adoption of Tax Year 2026 Personal Property Tax Relief Act (PPTRA) Percentage. Background: The PPTRA was enacted in 1998 and provides for a measure of personal property tax relief based on assessed motor vehicle values. (Vehicles valued at $1,000 and below are exempt from taxation.) The amount of relief each locality receives from the Commonwealth has been fixed since 2006. The City of Roanoke budgets in anticipation of receiving $8,075,992 annually. Considerations: City Council is required by the Commonwealth to adopt a resolution setting the percentage reduction in personal property for that year. City staff computed the effective reimbursement rate using information provided by the Commissioner of the Revenue and trend data. The percentage reduction is calculated to distribute the $8,075,992 block grant allocation from the Commonwealth in conformance with the state code. The relief rate as computed for tax year 2026 is 41.26%, a decrease from the 2025 rate of 41.72%. Recommended Action: Adopt the attached resolution, which establishes the percentage reduction for personal property tax relief at 41.26% for the City of Roanoke for the 2026 tax year. Valmarie Turner, City Manager CEAA ("' �\11111, � \\ CFRTIFIC AlF OF FXCFI I.FNCF IN ASSESSMENT ADMINISTRATION Z. ,AAA' 'N M. Cityo . . . ar A J r *�. . •IThalValuation , �w �a Council ijh -• ,,t ti, i t , i .. .... Oa ::,,, - . 4 r � ;:.�� �- -� ! v'4 "� ��+ y 'i, - '� P. 1� � ---mar;,,�'�, { - '- - et ,., , „, ! ..,....,64 , L, ' *411;t": :.---%1 •`y � A *._�- A , •yet % elf ► ... _. r .1 I fer III ' "we �_,�, . Itl eYYfir►fila Y ' ! Ilrfill.1.1 ,. , 4 0 44,444i,,,iumorei;liaitilfir , 141000,... 0...„ g!, P s . ,,,,..,4. ilk .. , , , : 0. ,,,,,-- - ,-.. ,,, . .. ROANOKE 1 Discussion Topics ri,„ s . I . 2 , o —' �3 TAX `' 4 • APPEALS TAX ABATEMENT TAX EXEMPTION ASSESSMENT Process to challenge a PROGRAMS Relieves certain properties DATA property's assessed value. Incentives reducing taxes from tax. Publicly available for a period.Often for new Example: For non-profits, information on property values. Reviewing assessments construction,renovations, government,or specific Key factors affecting for fairness. or historic structures. qualifying residents. assessment. ` 0 o a AD[ ` 6IT im © na©Dr k MINIM RENTAL DATA BUILDING PERMITS SALES Trends in rental income Required approvals for Recent market transactions. and property market. construction of renovations. Used as comparable sales Impacts value of investment Changes that can affect for assessments. properties. property value. lialli ROANOKE 2 Appeal History •Regular Appeals •Decreases Regular Appeals • BOE Appeals 500 48, 400 393 344 v) 300 N W 0. a 4 253 0 E a 1.1 Z 200 182 133 T5 120 126 100 94 hi747556 58 li 03 30 0 2020 2021 2022 2023 2024 2025 2026 Year of Appeal .4111110 ROANOKE APPEAL SCHEDULE STEP 1: STEP 2: STEP 3: REV APPEALS MAILED BOE DEADLINE BOE HEARINGS 'MAR Mailed on: el) 9 March 9th 1,-='-i) Deadline: �' ��April 8th II il li um Board of Equalization April 29th & 30th - FIN r. BOECommercial Hearings REV itt (BOE) _ a - . c : �� Applications r.-_,,,, May 28th & June 2nd-4th t� �� � `�'. ' ` - Residential Hearings e7144 ROANOKE 4 Tax Abatement Programs Leasehold 0.34M (6.39%) Elderly/Disabled 0.71 M (13.56%) SCLT 1.7SM (33.29%) Program •SCLT •Rehab •Veterans Disabled •Elderly/Disabled •Leasehold •Land Use Veterans Disabled 1.18M (22.51%) Solar and Energy $5M Total Tax Abated (Approximately) Rehab 1.21M (23%) ROANOKE SupportingHomeowners Programs Elderly/Disabled Tax Freeze Converted to Assessed Value FY 24-25 FY 25-26 $42,351,384 , $50,228,738 A L 4411.14. - Solar Abatement Converted to Assessed Value FY 24-25 FY 25-26 $629,425 �. �° $2,044,481 Disabled Veterans Tax Exemption Converted to Assessed Value FY 24-25 FY 25-26 w. $63,766,990 * $78,746,282 ROANOKE � s 6 CityExemptionsTax Category Dollar Amount Charitable $1,395,269,200 Government $1,540,561,600 Charitable 854(40.45%) Total $2,935,830,800 •Government •Charitable Government 1257(59.55%) ROANOKE 7 Neighborhoods To Assessed ValueTen by p $533M 326 $50OM Includes all property types $432M $400M 191 $397M 649 8367M 241 5754M $348M 849 70 $i00M $248M 396 $224M $21,'.t,4 912 741 $20.,M $?OOM 72 8 SWUM $0M DOWNTOWN APARTMENTS SOUTH ROANOKE APARTMENTS WINDSOR HILLS VALLEY VIEW SOUTH ROANOKE GRANDIN COURT RALEIGH COURT 2 VIRGINIA HEIGHTS 1 SOUTH COMMERCIAL 4Addle, 1 COMMERCIAL NORTH 2 - ROANOKE 8 ed Value by NeighborhoodsTop 10 Assess .., , . _.„ , ...., „ ,,,,,,,,„„ ...........„ ,..„--- _. ,----- __ I _ ... . ........ ...... •- 4,000" \ -.."\-........,(41„,......s, , ,\ ••, r \ ,. No, to � '\ 7.7--'''''-‘,,-,.,,' .. , ..', ' ' .-;- .y,---47 - „7 1 >Jf __�§0 —'t'- `% );,,Nit, ,_J ., \ ,.v Valley r� �• Viewer '. ,y„ "'� ,; �.. ns 'NW "7' (#6) ` ' , Z,: NI,,, c � . r , '.`il"j:p„.."1: -..-1---. #r - S—h , �� ar t.•O'llie.'. :i i I,,r\ , , /4V`►" yx Virginia ." - !►` 0♦ / ~','ti ' Heights _ ! + ,x . „ , 1(110) .m Downtown(#1)� �+ ^—Windsor t 1 f lls(#S)• R Court h• SW �.' ��. `' �,-. �♦ ...1,, 1 2(#?..Grandin Court(#8) 1 ', `��• ♦ it SE , • Commercial kt x,1 �7 ))) ' • Residential ♦k� 1; Roan Southill South 1 oke 4 •Roanoke 2 • ` (#7) (#3) 11 Apartment-based neighborhoods(North&South) �Ns%j, represent distributed locations across the city;only site-specific neighborhoods are displayed. ,� ,Sources:Esri,TomTom,Garrero FAO,NOAA USGS!c OpenStreetMap rt3{y,e..t. the GIS�Ise1 N.. rs A I my �� ROANOKE 9 Rental Concentrations r .. �rt t ♦� .� xII : ``�� •A ` , 1P ffi r ' J11„. \\ i i .,. � �- \ NE ' i .l 3 ' ` (14%/ 1300) • = ' (39% / 3600) - '' •' �� • A ��I- I i � Imo_ �`' �:` .- ! ♦ �. . k - ., , .. • • an f • • • (28% / 2600)4 '` .,`'•* h ' 'wc� '� .: . •-.. ..• - 1 yr:.”::':-•--,,e:'••••.•d"4.s-/.-".-z.:-•0..4•n.•• (19% / 187.00) /4 }, 4•.. ,_ • • Rentals `� • :•'. Sparse 11~ )' ` Dense .; S/ i PrI \n,rrc rs 1 vrr.Inminm.Ciarm rn,FAU N()AA,Ll,l rti,K C)prnSiren)M.i��rnr.t�rWll,.}r .i5r., ♦� 41111�� '.yARruruty ROANOKE A 10 BuildingPermits - 2020 to Present . ....... ., . ..... ..• . ... . , . . ..... ,. .. ., . . ........- :\ _. .% e NE (18%/$144M) .� 1 i • t C: I^ `i i4 C, f ,44-e 1 I l 1 n Sources'Ear,,TornTom,Garman,FAO.NOAA USGS,�k,OpenStreerMap co� the Gl�lser N. A .r -may ./► le ROANOKE 11 - 2020 to Present t ,,, BuildingPermits ,,, ..,%,s ,,,,_, _...../ f ♦ • t NW ' (16%/$129M) �� i + i 1 r ` r l ♦L, 1 ♦) • ,1 1 I Sources Es,,,Tombs,,Cm, ,,FAO,NOAA.USG,•Open Streets,, conlipeew S:�Q me Gl�se 1 no-mty ROANOKE 12 Building Permits - 2020 to Present • . ,,, .. ‘• .., -.. ..„ , ...... . -.:\ ,,......)\ i , .--- \ „ ? c • i (, SW ;.f ./"f (30%/$239M) 'N-1 1 E l c . ,l" < Sources,Esn,TomTom,Gomm FAO,NOAA,USGS,U:OpenStreetMap conrileneel.te As, •.. Ayen�nnny ROANOKE 13 BuildingPermits - 2020 to Present .., �t ,I I ee SE (36%/$288M) l 1 , k .. . ` Sources:Esri.TomTom Garmin,FAO,NOAA,USGS, OpenStreetMap copiaatewarAte t,l�y:.it %. R!I ROANOKE 14 CEA A AO/hiN. 1 111111 ) // CERTIFICATE OF EXCELLENCE IN ASSESSMENT ADMINISTRATION Development Aim ROANOKE 15 h Sout east Quadrant ..,,,,,,„., _ ........._, _ _ _ ___, iii1110 -:;.,`` , , , t \ 1 \ i , , t i,..,......,....,,,........... , ... ., Carillon Biotechnology Incubator Labs I--' , 1 t �► ,.1 .v le Deve ,ent * ft <<S1 '1 . om a .. ✓ F . 41110PSE� *� �* : .is. (36%l$2 88M) 1 1. " . . \aill\ ,� A -� , U ROANOKE 16 Northwest Quadrant ,,._ Town Square Mall :_Valle �' "77/ Academy Sports + Outdoors �'�. t �� ' ate;,: SPACE 1357 `�� Q` - � ^cam /, `1- ``\`!/ f OQwQQ y as J J ll , __ ...-16';;;, -, ' , ,,r:,`,.. <,' LI 1,.,, g ill! 1,'. 4y r llit '' .. , 9 Ariik i ...til . el a . , , II le - Wren ROANOKE 17 Northeast Quadrant , .,,,,,, A VW" �'.. kS��� )()I N��,I , Kings Walk Former Stt�gtr rv,G+��v.n1 i/2/, \ t' r� -If ' � f��--.. •y i w r to �, i ''i . --- ,I\ Ilk JA .4 ...,.. J / NE — � a nip (18%/$144M) likii, ICI I S ,, lry aa. Blue Hills Village 1- - ' ' 41.11PF Mountain Brook Estates • T a j i • 1 i I .w„ wawa Wa Georgia Ct N.E. 1. ._, .- w w 1 ,: r. ',,. RAJ ,� SX- ,�kpf"'� +°', ,�6.,, _'>-;� ^-r l'1� 9 de.:, I• f C� I t �:y�, --!per •4�,� t, w.- _ s. I IS+ _-5v- }... - I� „yep�',.s a.a �� 3,0. Illil ;y •+�.--:.,_�� ,a„�, .•.,�i.,,., ...ol�;�'.�; ROANOKE 18 Southwest Quadrant Keagy _,. .,,,,„ ; �,.-, Way Townhomes .._- . „• �' .......,. III,�II�� - lull s.� �. _: / �,...»: hOTEL nn nu n ns:nn':. •n n`'��IIIIn'a iilll��lll�l � _,_ inn n u u u nuu~' 8 � � =-{ ��� '_ �IIIIrr��lllll����llll l��l��11�1 �I I III 111 Ill,,,,l l I Ihi y `� p''ill �� �} 00,.,.. .' '1� , Ilnnllln I�� _i 0 11 InlnlW I'� 7,.7,,ln i lii uwIllw _i `,, .,`a / r _ i I : nIraII I ll1ll11.III1. l��l -" Mjp� Bank of otctour, 1 10L'1 I j i _ ( ill ill --- i::; National Bank ' ��ill 1®�� c imosw r ,, III `�-'� `l .r1121rip,ujj mirtyr, -rim MO IMP I Mail I _ '..,.(‘ 1.,...jpg:::::' 41. . ,....','.,t....1 4.;,°' ':2.' ma.al... ni 11 ,w ,, r 1 . ." . I,,,,/t.: ,. „ i 7' ,ii,-.e.;:'.> The Carilion Ta ncer +• - r.. ice_ ■ .. tm Center is pro' to open in ., . .�. A�� ,. - SY+d..vt :3,. "' . ..- 0 2027 f a q� I _. -)s Roanoke City Real Estate Snapshot - 2026 Median Sale Price Homes Sold (Feb 2026) Days on Market $234,00083 56 O +16.9% YoY Up from 24 Last Year +6.5% Year-over-Year Market Trend Eli f l �I, 11 I111 NR ?. II11 1111 1/M N//..... pgrj1 NA anMI 101I Median List Price Price Per Sq. Ft. Transitioning Toward a Balanced Market $299,000 $168 Shifting Market Conditions • Rising Inventory • Longer ime to Se ; di so ROANOKE 20 5 Month Median Sale Ratio ... ,. _____ '. ____ _ ,, . NE 95 , . ,.. .. .. ,� ic . if-,=1".;, r m■ ' f , yeti. 7....1. s._ , "' .wY rrr — .r. a - 94°io w N W - -' rYY "'F :.roil �„. i- Median Sale Ratio ~---� 94% SE 93% "' x, , Y _ _. INiv� . = , ?.. " _ :„.tom °. • — . �. ri : '. ' .'- , '''''t:' '.. .1111;41:11016.m' �' ,. .., � �' t «a'M'` xw` ar a.,..r.r`" - r..,.�.r`' ilwr� r • ..'0., �•tt fit• - - 411, �S ' �.; .r_._. . w 93% � • W A ..w .i r 4 .rs.. . ,.., .,, , . _.......„ .;,.. . '" ..+.k". ""..*w �. T. _.:ti r9r T ,4L'; :q:F+'q! +:2`Y"yc. ' ._._ -„.....,. ..__, 4 .1111111.10 .spy j� I .. ...� ry.= ...., f • r. S .. ."J .t.{+ t m.M. ..yes 11.2.411 1�_ ., ROANOKE 21 . __........ , ,.. ; : :4:...... , . .,. �. ,. ?"". #4t Eat ■t ray. ,!c I. 1 .+ t 4.a S -.�... , �'►. .—+.-- + Ir 1.,. 1 "�` �kY - ,. npliqu 1 • 'NMI■ .rrr�;�1 't .a { p 1 jn ... $INYyYN I r .t • �t .r-- ....... r� , _ al $..., — a .., ii. .r 40181113.:10111r ._.w4.g .as.✓ w r r r „- .. . w 144 w � _ qg�y tr; �!E E , w V. 1 . f lea- • 119,1 40. Ni E rp t =rwmnz'4',� + �„ ...NI:-- .,,,i�Iry '. n it „r m,. H ,mi. .. -... iii •11•ttR. #... �;: / �t Yi =;hy ., ... III. .ifli »u f : '' �,} ts�atlY ��1► lit . '°` ,p t�M �i t� 3 7 � ,,- ,a ROANOKE. - 22 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6th day of April 2026. No. 43374-040626. AN ORDINANCE to repeal and replace Ordinance No.43269-091525,adopted September 15,2025,by adopting an Ordinance to correct an appropriations error,in connection with accepting and appropriating Virginia Opioid Abatement Authority (OAA) funds for FY26; amending and reordaining certain sections of the Virginia OAA funds for FY26; authorizing the execution of any required documents on behalf of the City, appropriating funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Ordinance No. 43269-091525, adopted September 15, 2025, is hereby REPEALED. 2. The City of Roanoke does hereby accept Virginia OAA funds in the amount of $977,588 with a local match from the City in the amount of$163,100, a match from Roanoke County in the amount of$160,100, and a match from the City of Salem in the amount of$7,000, for total funding in the amount of$1,307,758 received from the Virginia OAA and direct payments received from opioid settlement funds to support opioid abatement projects throughout the Roanoke community. 3. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City, any documents required to obtain and utilize such funding. All documents to be approved as to form by the City Attorney. 4. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. 5. The following sections of the FY26 Virginia OAA Grant Fund appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Program Activates 235.1211.0000.52066.400166 $ 913,845 Program Activates 235.1211.0000.52066.400165 63,713 Program Activates 235.1211.0000.52066.400198 330,200 Revenues: State Revenues-VA Opioid Abatement Authority 235.1211.0000.40122.400166 $ 913,845 State Revenues-VA Opioid Abatement Authority 235.1211.0000.40122.400165 63,713 Outside Third Parties 235.1211.0000.40125.400198 163,100 Outside Third Parties—Roanoke County 235.1211.0000.40125.400198 160,100 Outside Third Parties—City of Salem 235.1211.0000.40125.400198 7,000 6. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ,4 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6th day of April 2026. No. 43375-040626. A RESOLUTION authorizing the allocation of up to $150,000 in the FY27 Capital Improvement Plan ("CIP") for the Washington Park Caretakers Cottage and directing the City Manager, or designee,to provide a letter of support to Friends of Washington Park and community organizations and groups to pursue grants,complete a condition survey,and undertake tasks related to the restoration of the structure. WHEREAS, the Caretaker's Cottage is an irreplaceable landmark that holds deep historical, cultural, and emotional significance for the people of Roanoke and Southwest Virginia; and WHEREAS, the City of Roanoke recognizes that preserving, honoring, and uplifting this site is an act of historical justice,community healing,and a commitment to a future built on respect, inclusion, and truth; and WHEREAS, City Council will allocate funding in the amount of$150,000 in the FY27 Capital Improvement Plan to support the stabilization,restoration, and sympathetic adaptive reuse with façade retention of the Washington Park Caretaker's Cottage into a community-oriented amphitheater space; and WHEREAS, the City Manager, or designee, is directed to work collaboratively with Friends of Washington Park and the Christiansburg Institute on the restoration,grant opportunities, and to complete a condition survey of the structure and work plan within ninety (90) days of adoption; and WHEREAS, the City recognizes Friends of Washington Park as a key stakeholder and directs that they be actively engaged in the design and interpretive elements of the project to ensure that the history, cultural significance, and legacy of the Caretaker's Cottage and Washington Park are meaningfully incorporated into the future amphitheater space. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. Pending the results of the condition survey under paragraph 4 below, City Council may allocate up to$150,000 in the FY27 Capital Improvement Plan to be used for the preservation, restoration, stabilization, and related work associated with the Washington Park Caretaker's Cottage. 2. If funding is secured by Friends of Washington Park and other community organizations and groups, the City Manager, or designee, is directed to work with Friends of Washington Park and community organizations and groups to complete any tasks related to the Caretaker's Cottage at Washington Park, including but not limited to planning, preservation coordination, restoration activities, stabilization efforts, historical interpretation, and related project development, and to ensure meaningful stakeholder engagement throughout the design and implementation of the amphitheater project. 3. The City Manager, or designee, is further directed to provide a letter of support in order for Friends of Washington Park and other community organizations and groups to pursue funding opportunities, including applying for Virginia's Black, Indigenous, and People of Color (BIPOC) Preservation Fund grant and any other applicable grants, to support the preservation and restoration of the Washington Park Caretaker's Cottage. 4. The City Manager, or designee, shall provide a Right of Entry to Friends of Washington Park and other community organizations and groups to have a condition survey of the structure completed by July 6, 2026. ATTEST: (2 1 irte-e-clt City Clerk / N `��� April 5, 2026 Dear Members of Roanoke City Council; There are two items coming up that I wish to bring to your attention and I appreciate your hearing my concerns. Here is the first item I am concerned about and how decisions will impact our community's future: Suggested funding for the Caretaker's Cottage. Let me establish up front that I am speaking as an individual—these are my personal opinions! For many reasons, I have not been in favor of saving the cottage—for one, no one has ever offered a viable purpose of its use. This has been going on for many years and for the most part, any suggestions that have been made were discounted as not feasible. With resources being as scarce as they are, I would certainly hope that ideas such as an amphitheater would automatically be discarded as one is being planned at Gainsboro library! In the meantime, after these many years, the structure continues deteriorating to the eyesore it remains today. Recently, when it was revealed that the original Washington Park pool had to be relocated, the presence of the cottage had a negative impact on the design of the now existing pool. My husband and I are on record of our disapproval of reducing the size of the original Olympic size pool. This idea was floated many years ago and we met with the Parks and Rec director of that time. Our objection was the limitations to children -especially the Black children of the community— in restricting development of their swimming abilities. In the past, swim teams had trained and practiced at the old pool, teaching young people the value of becoming strong, confident athletic swimmers. Just as we feared, it has been replaced by a splash pool. The design effected because of the placement of the cottage. We may never know the impact this design will have on our children as it relates to their swimming capabilities. And lastly, in regards to scarce resources, I am concerned that with funding already being reduced for our schools, I am dismayed that city funding would be suggested for such a project as this! I struggle to understand how this is feasible. I have no problem with private investment being made for the resurrection of the cottage but I take issue with city funds being used to be poured into a structure that is already on its last leg! I cannot fathom this project when there are dozens of dilapidated, run-down houses all over Gainsboro! Affordable housing still remains an issue for our city! We as city residents, know all too well that our city is in a financial challenge. Given the many priorities we are faced with as a city, I struggle to understand how funding for this project becomes a needed objective. I recall many a discussion of understanding the difference between needs and wants. The second item I am concerned with is the public hearing scheduled for Tuesday, April 7, 2026 at 2:00pm. I take issue with the time—given the importance of the agenda items to be discussed, it is problematic for the public to be present and informed. We certainly want the public to be engaged and hope allowances are made to change meeting times to accommodate the citizens. I thank each of you for your dedication to our Star City—I know all to well the difficult decisions you are faced with! With collaboration, determination and the grace of God, I know we will make it! With peace, Anita James Price "It is easier(and cheaper) to build strong children than to repair broken men" Frederick Douglass �'o y' CITY OF ROANOKE �.. a OFFICE OF THE CITY CLERK : � c " tee .` 215 Church Avenue,S.W.,Room 456 N.V., / Roanoke,Virginia 24011-1536 � .>f � Telephone: (540)853-2541 — '`` Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Jeffrey Shawver 4917 Northwood Drive NW Roanoke, Virginia 24017 Dear Mr. Shawver: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve,on the Building and Fire Code Board of Appeals. Your three-year term will commence on July 1, 2026, and end on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board.: The deadline to complete your oath is May.8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. -. The office is located on the third floor of the Roanoke City-Courts Facility at- 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office: A copy of the Virginia Freedom of Information Act is being sent to you by email, as'required by state law. Board members are required to read and become familiar with this information. Thank you:for your willingness to servethe City of Roanoke. We appreciate your commitment to the work of the Building and Fire Code Board of Appeals. Sincerely, - Cecelia F. McCoy, CMC - - City Clerk Enclosures - - pc: Emily Clark, Board Secretary - r` ,, � � CITY OF ROANOKE - ' .- 7 OFFICE OF THE CITY CLERK } 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 `''. d• rt. '' �° - Telephone: (540)853-2541 - - .-- Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T..WEBB CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Charles Whitney Brown, Jr. . 2903 Rosalind Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Brown: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve on the Board of Trustees,City of Roanoke"Pension Plan. Your four-year term will commence on July 1, 2026, and end on June 30, 2030. V Enclosed are your appointment letter and two copies of the Oath or Affirmation-of"Office form. " The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: . 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the'third floor .of the Roanoke City Courts Facility at 315.Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Board of Trustees, City of Roanoke.Pension Plan: Sincerely, . C.e e.,,tC-ai. ti Cecelia F. McCoy, CMC City Clerk . Enclosures pc: Kayla Gunter, Retirement Systems Manager . . . ' • ®'•1 o ..'-:. , . CITY OF ROANOKE -,"�'" 3` -• :.y=tip OFFICE OF THE CITY CLERK �,. r 215 Church Avenue,S.W.,Room 456 _ , k Roanoke,Virginia 24011-1536 P A �`"i ' Telephone: (540)853-2541 ` k_"` Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Laura Carini Roanoke, Virginia Dear Ms. Carini: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve on the City of Roanoke Finance Board. Your two-year term will commence on July 1, 2026, and end on June 30, 2028. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board: The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office .is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk-to send the second copy of the completed form to the City Clerk's Office. A copy of the.Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the City of Roanoke Finance Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Kayla Gunter, Retirement Systems Manager G:ra . 0r\ CITY OF ROANOKE �.- " • t= -W OFFICE OF THE CITY CLERK ' 215 Church Avenue,S.W.,Room 456 � Aliir' Roanoke,Virginia 24011-1536 a 9:�. � , Telephone: (540)853-2541 "" — Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 The Honorable Hilary Griffith Roanoke, Virginia Dear Judge Griffith: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve on the Court Community Corrections Program Regional Community Criminal Justice Board. Your three-year term will commence on July 1, 2026, and end on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services Cr ,r- CITY OF ROANOKE ' ---�/ - 5 ,1 OFFICE OF THE CITY CLERK \i " t I 215 Church Avenue,S.W.,Room 456 1i ;'� ` g Roanoke,Virginia 24011-1536 aft Telephone: (540)853-2541 `.- -» -" Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Chief Magistrate Tiffany Keffer Roanoke, Virginia Dear Chief Magistrate Keffer: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve on the Court Community Corrections Program Regional Community Criminal Justice Board. Your three-year term will commence on July 1, 2026, and end on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services c c� - i- :,. CITY OF ROANOKE {. " z OFFICE OF THE CITY CLERK k '" '' 4 215 Church Avenue,S.W.,Room 456 A , " ' t f Roanoke,Virginia 24011-1536 Y• e ,r4 Telephone: (540)853-2541 `� -- Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Frank Rogan 1601 Blair Road SW Roanoke, Virginia 24015 Dear Mr. Rogan: ' At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve on the Personnel and.Employment Practices Commission. Your three-year term will commence on July 1, 2026, and end on June30, 2029. • Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to takethe oath. The office is located on the third floor of the Roanoke City Courts Facility att 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Personnel and Employment Practices Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk . Enclosures pc: Chris Parker, Director of Human Resources � c' CITY OF ROANOKE 4, .. �; _-; OFFICE OF THE CITY CLERK ,, 215 Church Avenue,S.W.,Room 456 1� } ` ° ¢ ' Roanoke,Virginia 24011-1536 �. ¢ -c"' a Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CIVIC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Francis Maguire 1809 Canterbury Road SW Roanoke, Virginia 24015 Dear Mr. Maguire: At the City Council meeting on Monday, April6, 2026, you were reappointed you to serve on the .Parks and Recreation Advisory- Board. Your three-year term will commence on April 1, 2026,and end on March 31, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: - 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the- third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. - 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office.. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Parks and Recreation Advisory Board. - Sincerely, - . Cecelia F. McCoy, CMC City Clerk Enclosures pc: Cindy McFall, Director of Parks and Recreation .F.6_- i w¢ , , CITY OF ROANOKE 4.r- ."; - - OFFICE OF THE CITY CLERK ti 215 Church Avenue,S.W.,Room 456 3'1 a Roanoke,Virginia 24011-1536. 11 yam: Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 James Pickens 3533 Wellington Drive SE Roanoke, Virginia 24014 Dear Mr. Pickens: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve on the Parks and Recreation Advisory Board. Your three-year term will commence on April 1, 2026, and end on.March 31,2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8,2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email,as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Parks and Recreation Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Cindy McFall,Director of Parks and Recreation �0 wear+ . ' .. . ; , ,t CITY OF ROANOKE e : -� •'F.,'''- `-='t OFFICE OF THE CITY CLERK '' *" +� ' 'kotoai. 215 Church Avenue,S.W.,Room 456 :.:ku'.., � Roanoke,Virginia 24011-1536 ;' Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Julie Payne Roanoke, Virginia Dear Ms. Payne: At the City Council meeting on Monday, April 6, 2026, you were appointed to serve on the Roanoke Valley Juvenile Detention Center Commission. You will serve in this position for a term of office commencing July 1, 2026 and ending June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Bryan Henry, Superintendent �' Ya. ' �`� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 ' L ' "-4 Roanoke,Virginia 24011-1536 • c,, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC - Assistant Deputy City Clerk April 8, 2026 Gwendolyn Coleman Roanoke, Virginia Dear Ms. Coleman: At the City Council meeting on Monday, April 6, 2026, you were appointed to serve on the Roanoke Valley Juvenile Detention Center Commission. You will serve in this position for a term of office commencing July 1, 2026 and ending June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City.Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke.We appreciate your commitment to the work of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Bryan Henry, Superintendent r c \ CITY OF ROANOKE - - OFFICE OF THE CITY CLERK .,7- `�17:T`'l 215 Church Avenue,S.W. Room 456 G` 4 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIAT.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Marc Nelson Roanoke, Virginia Dear Mr. Nelson: At the City Council meeting on Monday, April 6, 2026, you were appointed to serve on the Virginia's First Regional-Industrial Facility Authority. You will serve in this position for a term. of office commencing July 1, 2026 and ending June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W.The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve:the City of Roanoke. We appreciate your commitment to the work of the Virginia's First Regional Industrial Facility Authority. Sincerely, C4 Z`-a'. y1' 0r Cecelia F. McCoy, CMC City Clerk Enclosures pc: Drew Foxx, Project Manager ; CITY OF ROANOKE OFFICE OF THE CITY CLERK cvlz ?.", 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 `" «+ Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Chad Scott 2301 Maiden Lane SW Roanoke, Virginia 24015 Dear Mr. Scott: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to:serve on the Virginia Western. Community College Local Advisory Board. Your four-year term will. commence on July 1, 2026, and end on June 30, 2030. Enclosed-are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. ,. The office is located on the -third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy,on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Virginia Western Community College Local Advisory Board. Sincerely, CIS.; yn -°r Cecelia F. McCoy, CMC City Clerk - Enclosures pc:Amy Balzer; Assistant to College President ooRO`► � CITY OF ROANOKE �"`�" ti -.; OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 ! Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Beth Quinn 1909 Carter Road SW Roanoke, Virginia 24015 Dear Ms. Quinn: At the City Council meeting on Monday, April 6, 2026, you were reappointed you to serve on the Virginia Western Community College Local Advisory Board. Your four-year term will commence on July 1, 2026, and end on June 30, 2030. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin,serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: - 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Virginia Western Community College Local Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures . pc: Amy Balzer, Assistant.to College President t.4 CITY OF ROANOKE "r-k-- ,, OFFICE OF THE CITY CLERK 9 " 215 Church Avenue,S.W.,Room 456 ' Roanoke,Virginia 24011-1536 g` Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.;WEBB;CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk .. April 8, 2026 Dawn Erdman - 4072 Southmont Drive SW Roanoke, Virginia 24014 Dear Ms. Erdman: At the City Council meeting on Monday, April 6, 2026, you were appointed to serve on the Roanoke Arts Commission. You will replace William. Penn and serve in this. position for a term- of office commencing July_1, 2026 and ending June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or. Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk:will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. 3. Complete the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement form. A handwritten signature is required.You may submit the form by email (scan. and attach), in person, or by mail. A copy of the Virginia Freedom of Information Act is being sent to you by email,as required by state. law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the.City of Roanoke. We appreciate your commitment to the work of the Roanoke Arts Commission. Sincerely, C : J• ti i1 . Cecelia F. McCoy, CMC City Clerk Enclosures pc: Melissa Murray, Board Secretary, with application V ZtO ro` ' :r ,. CITY OF ROANOKE OFFICE OF THE CITY CLERK K , M t 215 Church Avenue,S.W.,Room 456 .,t` ', a f` Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC DeputyCity De u Clerk City Clerk p RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Barbara Duerk 2607 Rosalind Avenue SW Roanoke, Virginia 24014 Dear Ms. Duerk: At the City Council meeting on Monday, April 6, 2026, you were appointed to serve on the Roanoke Valley Greenway Commission. You will serve in this position for a term of office commencing July 1, 2026 and ending June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Valley Greenway Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Virginia Mullen, Office Manager I CITY OF ROANOKE efolfr— X - y OFFICE OF THE CITY CLERK ,- " ;_ 215 Church Avenue,S.W.,Room 456 - JJ Roanoke,Virginia 24011-1536 c Telephone: (540)853-2541 "-- Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T..WEBB CMC CECELIA F.MCCOY,CMC Deputy City Clerk De u City Clerk P RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Ross Campbell Roanoke, Virginia Dear Mr. Campbell: At the City Council meeting on Monday, April 6, 2026, you were appointed to serve on the Roanoke Valley Transportation Planning Organization. You will serve in this position for a term of office commencing July 1, 2026 and ending June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the. Clerk of the Circuit Court to take the oath. The office is located on the third floor of the. Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required. by state law. Board members are required to read and become familiar with this information. Thank you for your willingnessto serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Valley Transportation Planning Organization. Sincerely, C. ;- Y314-67 Cecelia F. McCoy, CMC City-Clerk Enclosures pc: Virginia Mullen, Office Manager - V_. „_. ; CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Pamela Smith 2308 Highland Farm Road NW Apt. 10 Roanoke, Virginia 24017 Dear Ms. Smith: At the City Council meeting on Monday, April 6, 2026, you were appointed to serve on the Gun Violence Prevention Commission. You will replace Elliott Major and serve your three-year term commencing on April 1, 2026 and end on March 31, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is April 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue,S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. 3. Complete the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement form.A handwritten signature is required.You may submit the form by email (scan and attach), in person, or by mail. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Gun Violence Prevention Commission. Sincerely, n +07- Cecelia F. McCoy, CMC City Clerk Enclosures pc: Deputy Chief Adam Puckett, with application .�° 4,,- 1_', CITY OF ROANOKE t '.'' "it, . -_ OFFICE OF THE CITY CLERK �; j ' 215 Church Avenue,S.W.,Room 456 ,� ' �1-' `L` i Roanoke,Virginia 24011-1536 -<Sr r Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk April 8, 2026 Amy Hodge 3802 Troutland Avenue NW Roanoke, Virginia 24017 Dear Ms. Hodge: At the City Council meeting on Monday, April 6,2026, you were reappointed you to serve on the Gun Violence Prevention Commission. Your three-year term will commence on April 1, 2026, and end on March 31, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is May 8, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The.office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Gun.Violence Prevention Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Deputy Chief Adam Puckett HAGEN City of Roanoke, Virginia CITY COUNCIL RECESSED SESSION ROANOKE CITY SCHOOL BOARD INTERVIEWS Nimr ROANOKE April 20, 2026 10:00 AM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through YouTube Live at youtube.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. Call to Order - Roll Call. Vice-Mayor McGuire was absent. Council Member Sanchez-Jones abstained due to a Conflict of Interest. 2. Welcome and Opening Remarks - Mayor Joseph L. Cobb. 3. Interviews for Trustee of Roanoke City School Board. The candidates are: Darlene L. Burcham - 10:00 a.m. Derek Kaknes - 10:30 a.m. Christopher T. Link - 11:00 a.m. Donna M. Littlepage - 11:30 a.m. 4. Item for Action: 1. A communication from Mayor Joseph L. Cobb requesting that Council convene in'a Closed Meeting to discuss the appointment of two Trustees to serve on the Roanoke City School Board, for three-year terms, each, commencing July 1, 2026, and ending June 30, 2029, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (5-0) 5. Recessed for Closed Meeting - 11:50 am 6. Reconvened - 12:27 pm Certification of Closed Meeting. (5-0) 7. Adjourned - 12:28 pm STATEMENT OF CONFLICT OF INTEREST I, Vivian Sanchez-Jones, state that I have a personal interest in the meeting of Roanoke City Council that was recessed from April 6, 2026, until April 20, 2026, at 10:00 am, regarding City Council's interviews of persons being considered for appointment as Roanoke City School Board Trustees, due to my employment by the School Board of the City of Roanoke. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 20th day of April, 2026. di/WO . (Seal) - Vivian Sa chez-Jones, ember, Roanoke City Council L: CITY OF ROANOKE _ OFFICE OF THE MAYOR 215 Church Avenue,S.W., Suite 452 Roanoke,Virginia 24011-1536 1 Telephone: (540)853-2444 Fax:(540)853-1145 E-mail: JOSEPH.COBB@ROANOKEVA.GOV JOSEPH L.COBB Mayor April 20, 2026 The Honorable Vice-Mayor McGuire and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor McGuire and Members of Council: This is to request that the Council convene in a Closed Meeting to discuss the appointment of two Trustees to serve on the Roanoke City School Board, for three-year terms, each, commencing July 1, 2026, and ending June 30, 2029, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, q7Q1(L oseph L. Co b Mayor JLC:ctw