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HomeMy WebLinkAboutCouncil Actions 07-20-26 HAGEN 43436-072026 City of Roanoke, Virginia CITY COUNCIL July 20, 2026 ROANOKE 2:00 PM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through YouTube Live at youtube.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. All present. The Invocation was delivered by Mayor Joseph L. Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor S. Terry McGuire. Welcome ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: None. Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin with the Council Members providing "shout-outs" or announcing community events recently attended. The Council Members made the following announcements: Council Member Powers "shouted out" the City employees who have been working in the heat and expressed appreciation for their efforts. Council Member Volosin "shouted out" the success of the USA Cycling Endurance Mountain Bike National Championships held on July 12-19, 2026 in Roanoke. Council Member Nash "shouted-out" the ribbon-cutting for the VIA Park designed for young learners with neurological disorders. Vice-Mayor McGuire "shouted out" the City employees, especially the Department of Solid Waste Management for their work in the hot temperatures; the River's Edge Business Association and the redevelopment of the Varsity Storage facility; and George's Flowers, who will be moving to another location after many decades on Franklin Road. Council Member Sanchez-Jones "shouted out" City employees that do a fantastic job all year long and Visit Virginia's Blue Ridge employees and volunteers that assisted with the USA Cycling Endurance Mountain Bike National Championships held on July 12-19, 2026. Council Member Hagen "shouted out" the Harrison Museum of African American Culture's new exhibit titled "Un/Bound: Exploring the lives and legacies of free Black Virginians before Emancipation" where he attended a preview of the exhibit with Council.Member Sanchez-Jones. He advised that it was a chance to look into a history that was rarely talked about in Virginia and recommended everyone to see the exhibit on display until August 24. Mayor Cobb "shouted out" the Spain National Soccer Team who won the 2026 FIFA World Cup and advised that he attended a watch party for the game and enjoyed how it brought many people together in celebration! He also "shouted out"the USA Cycling Endurance Mountain Bike National Championships and mentioned that the competition will return to Roanoke next year. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as she may deem appropriate. Casey Jones appeared before the Council and spoke with regard to the increase in the deer population and damages to her business, the Townside Garden Center on Franklin Road and presented a petition of 600 signatures to the Council in support of increased culling efforts by the City. David Hoopes appeared before the Council and presented statistics with regard to traffic crashes on Williamson Road in connection with cyclists and bike lanes. He urged the Council to commit to safety, fund critical pieces, plan to maintain bike lanes and honor the Vision Zero program. Casey Meadows appeared before the Council and spoke with regard to the Flock camera system and urged the Council to take another look at mass surveillance and consider the privacy of residents. Albert Crigger appeared before the Council and spoke with regard to the hunting of deer in the City, and presented statistics on how much deer consume. Barry Trent appeared before the Council representing the Roanoke Valley Greenway Commission, thanked the Council for the Commission's restructuring and introduced Molly Maxwell as the new Greenway Coordinator. Sylvia King appeared before the Council and thanked Valley View Walmart for the new bus shelter under construction and mentioned former Council Member Anita Price, who advocated for over twenty years to have a covered bus shelter at that site. Debra Carter appeared before the Council and spoke with regard to e-scooters not being allowed on the greenway system and asked that the ordinance be revisited to include e-scooters on the greenways. 4. CONSENT AGENDA: APPROVED, AS AMENDED. (7-0) C-1. A communication from the City Attorney requesting that City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a code amendment, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-2. A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel concerning the disposition of City real property in the Northwest part of the City, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing possible acquisition of property in the Northeast part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. RECOMMENDED ACTION: Concur in the request. C-4. A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City of Roanoke, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-5. FY2026 City Manager Transfer Report for the fourth quarter ended June 30, 2026. RECOMMENDED ACTION: Received and filed. C-6. A communication from the City Clerk advising of the resignation of Catherine Koebel as a member of the Roanoke Arts Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-7. Annual report of the Roanoke Redevelopment and Housing Authority for the Fiscal Year July 1, 2025, to June 30, 2026. RECOMMENDED ACTION: Received and filed. C-8. Report of qualification of the following individuals: John Hitchins, Jr., as a member of the Roanoke Arts Commission for a three- year term of office, commencing July 1, 2026, and ending June 30, 2029; Allison Oakey as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one-year term of office, commencing July 1, 2026, and ending June 30, 2027; and MaryJean Levin as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2026, and ending June 30, 2026. RECOMMENDED ACTION: Received and filed. C-9. A communication from Mayor Joseph L. Cobb requesting that City Council convene a closed meeting to discuss the Council's Code of Conduct and Ethics, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: None. 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER: 1. City Manager: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: a. Approval of the Five-year Budget for Opioid Settlement funds. Adopted Resolution No. 43436-072026. (7-0) b. Acceptance and Appropriation of FY27 Virginia Opioid Abatement Authority Funds. Adopted Ordinance No. 43437-072026. (7-0) c. Resolution of Support for Smart Scale 2026 Applications. Adopted Resolution No. 43438-072026. (7-0) d. Acceptance and Approval of FY27 Virginia Sexual and Domestic Violence Victim Fund (VSDWF) Grant. Adopted Ordinance No. 43439-072026. (7-0) e. Acceptance and appropriation of the Program Year 2026 Entitlement Funds from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnership Program, and Emergency Solutions Grant (ESG). Adopted Ordinance No. 43440-072026. (7-0) f. Acceptance of a $4 million appropriation from the Commonwealth of Virginia for development of lab space to secure an anchor tenant at RoVa Labs located at 1030 South Jefferson Street. Adopted Resolution No. 43441-072026. (7-0) COMMENTS OF THE CITY MANAGER. The City Manager shared the following comments: Work on the Gainsboro Road Complete Streets project is now complete, and Public Works has launched an interactive Before &After web application to help residents explore the improvements. The project adds features such as pedestrian signals, safer crossings, ADA-accessible ramps, bike and scooter accommodations, and other enhancements designed to improve safety, accessibility, and connectivity for all use rs. The Belmont Branch Library's Environmental Camp provided young participants with hands-on opportunities to learn about environmental stewardship. Through partnerships with the Clean Valley Council, campers explored topics like water pollution and local conservation, helping build awareness through engaging, community-focused activities. The Stormwater Division will host the 10th annual Tinker Creek Cleanup this August, and registration is open through July 22. Over the past nine cleanup events, staff and volunteers have removed more than 32 tons of trash and 446 tires from the creek and surrounding areas. The Roanoke Public Library Foundation was recognized for its role in launching the Dolly Parton Imagination Library program in our region. Through this partnership, children across the Roanoke and New River Valleys now have access to free, high- quality books delivered to their homes each month, supporting early literacy and lifelong learning. PUBLIC MATTERS FOLLOW-UP: None. 3. CITY ATTORNEY: a. Consideration of an Amended and Restated Intergovernmental Agreement Regarding the Roanoke Valley Greenway. Adopted Ordinance No. 43442-072026. (7-0) 4. DIRECTOR OF REAL ESTATE VALUATION: None. 8. REPORTS OF COMMITTEES: 1. A request of the Roanoke City School Board to reappropriate $17,874,219 in prior year funding for capital needs expenditures. Adopted Ordinance No. 43443-072026. (5-0, Vice-Mayor McGuire and Council Member Sanchez-Jones abstained from the vote.) 2. Comments on certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Mayor Cobb advised that there were three vacancies on the Transit Passenger Advisory Committee, which advises the Greater Roanoke Transit Company. He further advised that the Valley View Walmart bus shelter was to open mid-August and a new bus fare structure for Valley Metro effective January 2027. 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Powers asked for an update on the matter in southeast Roanoke; whereby, the City Manager advised that multiple City departments were addressing the issue and Council would be provided an update. Council Member Volosin made a public apology to Council Member Nash addressing events of the past weekend. Council Member Nash "shouted out" the Audit Committee and recent updates to the City's purchasing card process, effective July 1, 2026. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. None. 12. RECESSED -3:16 PM. The City Council Meeting will stand in recess; and thereafter reconvene at 7:00 pm, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. City of Roanoke, Virginia CITY COUNCIL 7:00 m p ROANOKE O K E City Council Chamber 215 Church Avenue, SW 13. CALL TO ORDER - ROLL CALL. All present. The Invocation was delivered by The Reverend James Hamm, Pastor, Back to Life Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome Certification of Closed Meeting. (7-0) 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: None. 15. PUBLIC HEARINGS: 1. Request of Ricardo Stovall to rename 2nd Street NE (between Madison Avenue NE and Gilmer Avenue NE) to "Bethel-Davis Way NE" in honor of Evelyn Bethel and Helen Davis. The proposed name has further been amended to be "Bethel Davis Street NE." Adopted Ordinance No. 43444-072026. (7-0) 2. Authorization for Vacation of City Easements Across Private Property located at 2415 Russell Avenue, Bearing Roanoke Official Tax Map No. 1420201, and Amend Ordinance No. 43129-012125 to Provide an Extension of Time to Complete Certain Conditions. Adopted Ordinance No. 43445-072026. (7-0) 16. RECESSED CITY COUNCIL MEETING - 7:17 PM. 17. LEGISLATIVE COMMITTEE PUBLIC HEARING: 1. Receive public comment on the City of Roanoke's 2027 Legislative agenda. Vice-Mayor McGuire, Spokesperson. No action taken. 18. RECESSED LEGISLATIVE COMMITTEE MEETING -7:53 PM. 19. RECONVENED CITY COUNCIL MEETING -7:53 M P . 20. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the City Council. Brenda Allen appeared before the Council representing the Historic Gainsboro Preservation District H2, and questioned how the City can justify not using the remaining funding to rehab the last home at 23 Gilmer Avenue, NE, and seek other ways to get the home rehabbed. She added that the City needed to honor the contract with the homeowner and rehab the property. Ricardo Stovall appeared before the Council representing the Historic Gainsboro Preservation District H2, and expressed concern with the news that the last home would not be rehabbed as part of the project, although the other projects would be completed. He requested that the City consider using whatever funds remained from the $5 million to complete the rehab of the home on Gilmer Avenue. Anita Wilson appeared before the Council representing the Historic Gainsboro Preservation District H2, and advised that former City employee Wayne Leftwich promised during a meeting that Parks and Recreation could provide money for the project if any remained out of the $1 million allotted for the park on Wells Avenue. Jerome Haydenappeared before: the Council representing the Historic Y ppp 9 Gainsboro Preservation District H2, and read an email that advised the uses of the remaining ARPA funds which did not include the renovation of the last home on Gilmer Avenue, and asked that a meeting be scheduled to discuss the concerns of the HGPD H2. Dr. Monique Bishop appeared before the Council and requested that public transit remain a priority, not be placed on the back burner and be recognized as a public service that strengthens the economy, supports the workforce and improves quality of life throughout the community. Kate Wooley appeared before the Council and reiterated the comments of Dr. Monique Bishop with regard to public transit and requested that City Council update the non-accessible City bus stops. Jennifer Joy Truskowski appeared before the Council and urged them to terminate the contract with the Flock camera system and support for the City's immigrant population. Fran Fussell appeared before the Council and expressed love for Roanoke and expressed appreciation to the Council for doing a good job. Jordan Bell appeared before the Council and expressed concern about a comment that Council Member Volosin made to Council Member Nash and advised that words matter and it was important to speak to each other with dignity and respect as elected officials. Catherine Leigh appeared before the Council and spoke with regard the Department of Planning, Building and Development recommendations for open conversations about large-scale land development. ADJOURNED - 8:27 PM. easeq Ira I 'ts a ' Y� Cid1 (Who we are) Hi My name is Casey Jones and I am the co-owner of Townside Gardens which is a Garden Center and plant nursery located on Franklin Road. Townside has been doing business and paying taxes in Roanoke City for nearly 40 years. We currently employ 35 people across our garden center, plant nursery and landscaping team. We grow many of our own plants at our production greenhouse in Franklin County. (Impact on our business) I am here today because we need your help. Over the last few years the combination of the continued growth of our city and the ballooning deer population have increased deer pressure across the valley. peaf ge344 r4;.!6.4‘ �� r s ae About two years ago At first it was infrequent and light browsing. By the Spring of 2025 it became a serious issue. In June 2025, we built an 8 foot fence around the 3 sides of our property that do not border Franklin road. That stopped them for a while. By the fall they began walking right down Franklin road and ducking under our rope gate to come in. As you know, this is a busy road and deer are frequently hit by cars in this area. We lost thousands of dollars in merchandise that fall. Next we ordered solar powered motion activated scare devices. These worked well for about 6 months. Then the deer got used to them. That brings us to this spring. Again, we lost thousands of dollars in merchandise. We are now having to spray our plants and cover particularly sensitive plants with netting every night before we close up. This costs a lot of money in both product and labor. Over the last decade that I have worked at Townside, many of the plants that were widely considered deer resistant in our area have slowly become plants commonly eaten by deer. Deer damage and deer resistant plants are now the number one topic of conversation in our store. We have had to adjust the inventory we can carry accordingly. Plants that were once popular and common are now unsellable here. (Community Impact) We are not here solely out of self-interest. We feel a responsibility to share with this Council what we are hearing from our community. Many once-avid gardeners have lost the joy of gardening after repeatedly losing expensive and cherished plants This is what brings us here today. Once we decided we needed to speak up, we began to research the issue from other perspectives. What we learned is pretty alarming. The deer population has exploded in the last 50 years all across the state. Experts say the deer population in southwest Virginia is 3-8 times what native flora can support. O)1_4 The high deer population has caused a number of issues including: a rise in tick borne illnesses Pin human , the spread of diseases amongst the deer population, a rise in auto collisions caused by deer, over-browsing the native plants on our forest floors which encourages the spread of often unpalatable invasive species. I have collected some studies and articles from universities and government entities that drill down on each of these issues individually. One that particularly stood out to me was a study from the Virginia Transportation Research Council that found that Virginia consistently ranks 9th in the nation for highest risk of animal involved collisions. They further found that deer-vehicle collisions cost Virginia drivers and the state between 533 and 553 million dollars annually. This staggering sum accounts for vehicle property damage, medical expenses, law enforcement response and carcass removal. Virginia's deer management plan, established in 1999, has not been revised in over 10 years. We came here today to seek your help and to offer our perspective on this issue that, as you can see, affects our environment, public health and safety, and the financial wellbeing of local businesses and residents. We ask that the Council study this issue and engage local stakeholders from a range of industries and perspectives to develop a solution. This may include but is not limited to wildlife experts, hunters, farmers, business owners, residents, automotive repair companies, insurance companies, representatives in the public health and safety sector and the timber and forestry sector. I am committed to supporting that effort by dedicating my time and resources to stakeholder outreach and by serving on or advising a committee focused on this issue. We hope that this can be the beginning of a partnership between local businesses, residents and the government to solve this problem. I am not in a position to suggest a solution to this problem, but to offer our experience and help in working together on this issue. I would now like to hand the clerk a copy of a petition that we started only 10 days ago. We believe the large number of signatures we were able to procure in such a short period of time speaks to how this issue is affecting our community. (Petition to clerk) 7/19/26,4:28 PM Chronic Wasting Disease on the rise in Virginia deer News 14 et•w Weather INDXJ7+ Livestreams ®E317+ Content Roanoke,VA Severe Thunderstorm Watch Is In Effect x Chronic Wasting Disease on the rise in Virginia deer By Colby Johnson Published:May 16, 2025 at 4:30 PM EDT L, Share Add Us On Google ROANOKE,Va. (WDBJ) - Chronic Wasting Disease (CWD) is rising in Virginia's deer population, according to the yearly report from the Virginia Department of Wildlife Resources (DWR). The 2024-2025 Chronic Wasting Disease report from DWR recorded 109 positive detections in the over 8,100 deer it tested across Virginia. In our hometowns, Roanoke County saw its first-ever recorded case of the disease. https://www.wdbj7.com/2025/05/16/chronic-wasting-disease-rise-virginia-deer/ 1/9 7/19/26,4:28 PM Chronic Wasting Disease on the rise in Virginia deer News Hemet ra Vtle VtI7+ Livestrea s J7+ C years before the clinical disease develops. Once the clinical disease develops, it progresses rapidly. ADVERTISEMENT "That clinical disease is a chronic sort of slow progression of weight loss leading to emaciation, poor hair coats, lethargy, becoming unaware of humans, unaware of their surroundings, and eventually they waste away and die," said Tracey. The Department of Wildlife Resources tests deer tissue brought to them by hunters, venison processors, and taxidermists. "The tissue that's needed to test for CWD are the retropharyngeal lymph nodes,which are a set of lymph nodes on the base of the tongue in the head. Once we harvest tissues, we need to send those off to the lab for testing," said Tracey. The disease is transmitted from deer to deer by saliva and fecal material. ADVERTISEMENT "It can stick in around in the soil for a long time. So the more environmental contamination you get, then the more opportunity you have for indirect transmission where it's deer to environment to deer," said Tracey. CWD was first detected in Virginia in 2009 in Fredrick County. The majority of this year's confirmed CWD cases were in Northwestern Virginia. CWD was first recorded in our hometowns in Montgomery County in 2020. This year, Montgomery County had seven confirmed cases, Floyd County had five, and Roanoke County had its first- ever case. "The finding of the positive in Roanoke County was a bit of a concern for us,just because we haven't had it there. Not that it's that unexpected, we have it in nearby areas in Montgomery and Floyd counties, but it's never good to find it in new counties where you don't know it to exist," said Tracey. https://www.wdbj7.com/2025/05/16/chronic-wasting-d isease-rise-vi rg inia-deer/ 2/9 7/19/26,4:28 PM Chronic Wasting Disease on the rise in Virginia deer • " News H eta d et er D + Livestr a s ,K8S7+ C•ra ent ck "There won't be any regulatory changes or anything that hunters have to change with the disease being detected in Roanoke, because that county was already inside the DMA due to detections in adjacent counties," said Tracey. Hunters in the disease management area are encouraged to get any deer they harvest tested for CWD when hunting season returns. While the overall number of cases is still very low, the DWR is focused on the long-term prevention of the spread. "We take it very seriously to try to do what we can to prevent the human-assisted movement to new areas,to prevent the accumulation of affected deer in specific areas, and then really just allow the research to catch u p p. said Tracey. There have been no known instances of CWD being transmitted to humans or livestock. However, Tracey said to be safe, you shouldn't eat the meat of a deer that has tested positive for the disease. Copyright 2025 WDBJ.All rights reserved. . f --...,.. -..!, ,„, 'Is, We — 4.---i '-.ir'IC" - e'i 7 .. if You're Collecting ,Uhder'�$3950 In SS a' Month: You're Eligible for These 10.D scounls :; g Learn Mc .. r ._. it https://www.wdbj7.com/2025/05/16/chronic-wasting-disease-rise-virginia-deer/ 3/9 I I 1 J/LV,Y.G( r ivI unronic vvasting uisease I vlrglnla uvvK -'. Vair is` pee t'riaemt of Wildlife Ties-o 're _ Airloitielaiwebsite rl 'show yob lam English V Find a Commonwealth Resource ipso VIRGINIA ,DWR Virginia RWR RESTORE THE WILD: • B o • Wildlife&Habitat • Wildlife Diseases • Chronic Wasting Disease Click Here to Find a CWD Testing Location or Grid Number CWD in Virginia Chronic wasting disease(CWD)is a fatal neurological disease of deer,elk,and moose.The disease is caused by an abnormal infectious protein called a prion.Prions are transmitted to uninfected deer directly through saliva,feces,and urine shed by infected deer and indirectly as a result of soil contaminated with prions.The potential impacts of CWD to the white-tailed deer populations of Virginia are a serious concern,though the disease has not been shown to pose a health risk to humans or domestic animals at this point.The DWR leads Virginia's CWD surveillance and management efforts and relies on assistance from hunters,taxidermists,processors,other agencies,and diverse constituent groups to implement surveillance and management strategies.One important management strategy is to prevent artificially concentrating deer at point sources like feeding sites.As such,it is illegal to feed deer in Virginia for any reason year-round in all counties within 25 miles of a known CWD- positive deer. 1/6 https://dwr.virginia.gov/wildlife/diseases/ewd/ I 7/19/26,4:27 PM t.nrortic vvasttny uwcaac I vuyuua vvv1. • *Denotes first positive detection in the county tY VA CWD Disease Management Areas •,-,-,:,:::',=:!,":.!'-'"7 ar ar�ll.. __ :,'T.:['-'-.'11:1''..-7''' ....- r 'i'#,.fPs. _ LeBand us _ y,Z]ne5vate • ,eB - • ' "Ch,-;,....:,..„-3,-,,/....„,:,-.:7,:,. ,....-hkaq ,L=o.0 _ N=n �" a 7,Y mew Lancater: r. • 3 �uml+ -V tfao clo]n rt i, -� F.allmvra .-.--'-1,':-'-:i--:'--- .. ,' tr ,p: -' rRLndtnrbtsg Flddenck_ jY ��(arkarsburgr_ � - J x ChtABhtuV` t] •r Y ] G` anavo,_. _ t1 ..Ct Ef Cml , - ,I ' plL Loudoun t � ,,:,,.,..it .J p t t s'-`Porfomawipl, N 1 - - -&'"--,-.:::',",,i-',..{ ./,,,v tl-v Fauquier,P a Wtl 3."..I. ` «u Xt R ppahanno f:-.',:?7.: r.-.',:.-.14• 111Z.'- Page I r 519arvJ p ) t:;';''''',:',,,Li'::.' f r Rockingham Cul(>eper s- nunim�4n '' utr- f Madison - Chell i tai '} .-_,:.-:•:-:-. l s ?, . -r en'. Orange ;- C ,] p-�� .;* r'" -, ' • - ,..„-..,..4,-,-;;-,._--.-;3'...:, a- t yJ ,' barv] eivlt0 f a 7.'e"' ,.,J a � -.,a 3 Adt :;,t.'4,.. I 9``I l _ .ate r ep -•r ` Dank- ,e.- - �'` 4 z on�9Ctn : " 7azeiyell B• lane - r ;;;;1",--,..';',,'",/,-.— Pulaski ° r i • Franklin 6. - F4$3 Q - Wythe Fltrydr i a Smythr n ▪ '72 t , Cannll • i.; i - Patrick 4 t }! 2 'Inlet ���' g. 111' E'w.Y.Y.,F4' 3i r KII]vzpaltr GeoBa5e.lGW lCadaster NL Ortlnancesurveey ESrl lapan"�FItrl,'sn ChmaIHongiKong)(c)�'�.n 4 d I OpenS1reetMap contnbutors and the Gi5 User Co_mmum J lmwn Cltl; Fn I ,� + s W`+ ry . .... _. 0 90 .� ,..,20w as I I I I V{ I I { https://dwrvirginia.gov/wildlife/diseases/cwd/ 3/6 7/19/26,4:27 PM „aunu y vwv II.VV. .uiy., o...... DActantent lldll [Re s:a:et English V Find a Commonwealth Resource R - e9 tci i Wtite erA titth C74101.11111117, . VIRGINIA 'ITI. r . Virginia AW.E, RESTORE THE WILD! a. ., a • Home • Wildlife&Habitat • Wildlife Diseases • Chronic Wasting Disease • Tracking Chronic Wasting Disease in Virginia Between 2002 and 2024,over 48,000 free-ranging white-tailed deer in Virginia have been tested for chronic wasting disease(CWD). Below is a summary of CWD surveillance efforts in Virginia since 2005.In addition to the sampling efforts in.the Disease Management Areas,as described below,DWR partners with dozens of taxidermists every hunting season to enhance CWD surveillance throughout the remainder of Virginia. Since older males are the sex and age class most likely to be infected with CWD,this targeted surveillance strategy is a more efficient method of CWD surveillance. During the first few years of Virginia's CWD outbreak,infected deer were found in a small cluster located very close to the West Virginia state line.Beginning in 2013, CWD-positive deer began to be detected southeast of the established cluster. https://dwr.virginia.gov/wildlife/diseases/cwd/tracking-ewd-in-virginia/ 1/4 ••��.....y rruouuy✓Ioaatl n1 vilyiiva I viginia uvvK Clarke 2 1 1 6 10 Fauquier 1 1 2 2 6 Lo douii 1 1 3 2 7 Madison 1 1 1 3 Montgomery 1 1 4 2 8 Rappahannock 1 2 3 Warren 1 1 2 4 Floyd 1 3 4 8 Fairfax 1 1 Pulaski 1 1 Carroll 1 1 Tazewell 1 1 Total Detections 1 1 2 1 2 3 3 9 16 30 20 22 24 47 72 253 *Reduced detections are reflective of a shift in surveillance effort and focus away from core-affected counties(i.e. Frederick County)to counties where the disease is not yet established. , }; x J J::J1i .. _ I� _� ,;. —..: ' 14:1,: 77 v., , • ' Above:A deer is checked and sampled at a CWD sampling station.Photo credit:DWR https://dwr.virginia.gov/wildlife/diseases/cwd/tracking-cwd-in-virginia/ 3/4 7/19/26,4:19 PM Smithsonian Insider—Deer Discovery: Invasive Plants Get Boost from too Many Deer I Smithsonian Insider Skip navigation • y , • Stay Connected • • . ( _ . Bringing yo- eve-1y thing under the tin • Home • Art • History & Culture • Science &Nature» • Research News . Home/ Science &Nature /Animals / Deer Discovery: Invasive Plants Get Boost from too Many Deer , In Animals, Earth Science, Plants, Research News, Science &Nature/ 6 May 2016 By Kimbra Cutlip 1/6 https://insider.si.edu/2016/05/too-many-deer/ 7/19/26,4:19 PM Smithsonian Insider—Deer Discovery:Invasive Plants Get Boost from too Many Deer Smithsonian Insider +.- z;: �cy� k x^ °`' 'e °- - ,,,,,-.7-L, mo''`t ,iF'if,a . a--� e > ;1;44'4'.44. a v.„,,,A:', ,-- •p':. , -,-, ,,,,, •,p, kv ..„,,4,r144,,,, 1 Ilk":- — . - - * p '� • fr «mot '„e.. .,+ ^ ^� ter''.':"04-;t"J'''•'.,,41 11' ' :- �3 t-,:~.-1,,,..., t r* h ..,- a a:i'„-, - .�,'� t „.,..„!... 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When the study began, few invasive plant species were recorded in either plot. In the last two decades, however, scientists witnessed the arrival of four Asian plant species: multiflora rose (Rosa multiflora), Japanese barberry (Berberis thunbergii), wine raspberry (Rubus phoenicolasius), and Japanese stiltgrass (Microstegium vimineum). https://insider.si.edu/2016/05/too-many-deer/ 2/6 7/19/26,4:19 PM Smithsonian Insider—Deer Discovery: Invasive Plants Get Boost from too Many Deer I Smithsonian Insider p }� s - _ `y `✓ '"C' . '.h . ems i, .4 .'aa� *`, -. -'q.1$, $a ,fir ,,irl °4 , ,,Sw * !'.* ,,fi{ .a. t a} S° 'vim ; `,. " '� ',to.n ' .4;.-1-..„ .:-• ... .. a .*,v 4'!+e,.t e f ,g µ 4 ,'�� 4•,g '3 ' 'SS'' A R . (' A.44 's o-v 6 'ia 1 aai' Hi,'" .fix i..3'1"' = i:...4' "N'44".a?• . , }g ,. c ° .' S R-"R,. g•v j 0.4 , Cf./,�i *'� i } ° f �qE•° :,A• ' 4.F" .A 4-4 Aga �.. � Ai + ' tT ,gg t "S-4--4,'4'''.,:*fr•44.'„ ' : ' -' .44.,#t s" as . ;,F, , . , ; 4 C war Wine raspberry("Rubus phoenicolasius") is a non-native invasive plant species in the U.S (Photo by Milo Pyne, courtesy NatureServe) A survey of the two study plots after 25 years revealed the density of Japanese barberry,wine raspberry and Japanese stiltgrass was much higher in the open plot. The presence or absence of deer, they found, was an excellent predictor of the abundance of exotic plant species. Interestingly there was one exception. The density of multiflora rose was higher inside the fenced plot. The researchers suggest this may be because this plant's seeds are dispersed primarily by birds which move through the study area unimpeded. The study is published in the journal Plos One. 3/6 https://insider.si.edu/2016/05/too-many-deer/ 7/19/26,4:19 PM Smithsonian Insider—Deer Discovery:Invasive Plants Get 7:7 from too Many Deer I Smithsonian Insider A Y v4' X +e r T d i o t ,. .. •t t N _ ',Ito' � '�'� ;e �'+��' q hl t a I,' � p'w4 y�..om�"��7 l.�F_1 d IYYT'.yd"r ky,�+k'R n ql.R`�`rv{�� �.�'f 3k 3_ y b` t as ��� }' l � �� � ms+µ `� _ — :. , . . .. T q f y�� j���9 ,�` T=^ is S<.# x t� *,_ �� ,;a t. F y ",•, v `';;-'„ : �� "`„, i s ,,,/. ,� t.✓ -. "f'f.' '��'' 3-4,,i':'1¢x -F �c. �,,. '' 4. White-tailed deer(Flickr photo by Jen Goellnitz) As a test case for deer's.dispersal role, the researchers looked at the native species wild comfrey (Cynoglossum virginianum), a plant wth seeds known to be dispersed by deer. This species was almost absent inside the fence after 25 years. Clearly deer are shifting the composition of plant species in eastern forests, from distributing seeds that cling to their fur and pass through their digestive systems, to selectively browsing on certain native plants rather than exotic species, the study co-authors write. Deer also exert significant influence on the structure of the forest, reducing the understory which allows more sunlight to reach the forest floor.After 25 years of relief from grazing deer, seedling height was ona average 2.25- times greater in the fenced plot than in the unfenced plot. In addition, four times more tree saplings were found inside the fenced plot. https://insider.si.edu/2016/05/too-many-deer/ 4/6 7/19/26,4:19 PM Smithsonian Insider—Deer Discovery:Invasive Plants Get Bo t `rost from too Many Deer I Smithsonian Insider- 4 ••'-'2- ,,, ' ) 'r•wis, - 1 •: ..'-•_: :;7"3_ -'-,-:' 4.,-,,..,!:-.441* litt / . , •-• - ' -- , -T O. '''" --'''--.1''''...-:, ' ' 7-1016 ,,,, , i 7 , „,„_,,,,-",..--- .--tAti , ,, • ,,,::_;.„,i,, __ .---- -----1 3..-. )''''''''.* _.::,,,...,,,,_ , ,,,,,,,,,ip ,_ .7- 7:: 'iii'.';' ) / ' , - ''--'4'a ' ...- ' , ) i 7,...-...'... t '), ,-...-... ..:,..- '*, .,,,, ' I V, Vi ,. . - 4 . ' :.'• a° ee--' "" 4 ' ' \\*Dv'� 1`•"" as If .• aM� {ry ',v^"` , k- - r .. '7P �� v, _ ? ` �.+ 4 Japanese barberry(Flickr photo by Doe, John) The changes deer bring to the forest often favor non-native plants,but also have cascading effects on an ecosystem whether or not invasive species are present. In fact, the researchers had originally set out to study the influence of white-tailed deer on birds and small mammals, not on invasive plants. "The plots were set up in 19 90,prior to any invasive species issues in our forests," William McShea, an ecologist at the Smithsonian Conservation Biology Institute and one of the authors of the study, explains. "We had no intention of studying invasive plant species, but invasive plants became an important management issue in eastern forests." Over time, as the non-native plants began creeping into their study sites, the researchers realized they were watching an invasion in action. "It is a quirk of science that when you are looking for one thing something else catches your eye." After having observed firsthand how the presence of deer enables invasive exotic plants to spread in their Virginia study plots, the authors conclude too many deer may be boosting the invasion of exotic plants in similar forests across the Mid-Atlantic region. Related Posts: ' �r7. 1 i ,_..,,-._,/,..-4.:,t„--- _,,,_- i t i' I" °r, '�w�" i I , i9₹'�,tiyy, r:'ii I N'.:'-'''''' a'' ' ',,,, i {t } w� ( ��1T�1 y � � � 1 ��� yj h�� � � � �y'�����q�v y�� `•z"fie „• •r s. 1 7• t. I tt,4 1- I I ' ^' 1 i �. �.-. a ` �`„�.. " '«� 1 1 "t 2 � Y '•"*; �L�aazk.: r 1 I �: ,�,�M,;��" .-f .t,' � ,.�.�'..�...,.... {_ <'�,�.'::Too many hungry � Browsing 1 Diverse forests i i Smithsonian deer are lowering_I =suburbia: I Iare stronger _ ___j study reveals ! 5/6 https://insider.si.edu/2016/05/too-many-deer/ 7/19/26,4:19 PM Smithsonian Insider—Deer Discovery:Invasive Plants Get Boost from too Many Deer I Smithsonian Insider I, Tags: birds, conservation biology,invasive species, mammals, Smithsonian Conservation Biology Institute; , Smithsonian's National Zoo Search Search submit search! Search Snapshot ;L M : '1•':4'....-7.-.'---C. 1`'''''....:* s47; 4e��Jw E' eF ,irif p ill tea,..- s pry -----i .e t See the U.S.A. on Paik's "Electronic Superhighway'9 • Smithsonian • About • Press • Privacy. • Terms of Use https://insider.si.edu/2016/05/too-many-deer/ 6/6 /l1 yl16,3:33 1-'M Manage vvnite-lallea Veer to rrotect Our Natural ventage-virginia Nauve riant aociety (https://vnps.org/) Manage White-Tailed Deer to Protect our Natural Heritage March 12, 2015 Most residents of Virginia understand the need to change human land use practices to stop or minimize habitat destruction and preserve our native plant communities.An increasing number of people also support combating the spread of non-native invasive species to include problem plant species and insects such as the emerald ash borer beetle which girdles ash trees wiping out most trees in the genus Fraxinus across large land areas. These two conservation priorities remain tremendously important, but there is a critical need to add another: controlling populations of white-tailed deer. White-tailed deer, (Odocoiieus virginianus), are beautiful animals, part of the natural fabric of North America, adaptive and graceful. Deer are prey species, requiring predators to keep their populations in check.Without predators removing at least 40% of a deer herd per year, deer populations quickly grow and they eat more of the plants, nuts and seeds than an ecosystem can sustain."Ecological carrying capacity"is the term for the point at which the number of organisms in a species become so abundant that they alter the ecosystems they live in.White-tailed deer have exceeded theirs. - - A. ' , 44,14r. s,•�,-• r,...7 ,,. q �r r :• r�, `S i ''4` °'�yik 0. -�y'ir4.%,,, 'Y-Lb' -ti�-F�"-: 2 t• ,-+' R' •' cy � I3 ' A4.. A • - -4 ,_,44.-,,14,4.4.4,„9e3,. ....,,,,-. . .,....,r ``4 ".".. s� , ',, 31,:• ' o� a z.+- - -. 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'4---` .q, {�'4. b„Ve.. > ', • r va_•-c- a ,. �; 4 t' •Y F +f rt jc s. ,.,. � 47:-A,,:, .-.� f ��,z�y5 ,"'�r�x ar4`a 4 r �a t"" „7` c _ .0 ,y, i1 r, `x r,. s}�...,u+'' ., —v e +ur r -;.. ,. _ e Y ":3-4,:" .0.• _ eEY*,' i2,. ST. r i is j"v y{ ,k,+4t, k F,: .'"zr. }'* a'. .d'++k`a' . i . • --.?..7-7,7, --.i', ittleo { i _ , 4.—'14'._:;.1e---',.L:.'".1::, .cam.. .f'-^ •,-" --:;7;"' "'may ;'-;1.4:41, ,,i - 't i an ` ' X13.- r.1'... { fn r° ,a asr•�3 ray Lp7 : ' Q3 .1'q iS.F.q , ...4.. ....4,". - Left:Forest with healthy understory Right:Over-browsed forest with no understory—Photos by Charles Smith l � Humans arrived in North America over 13,000 years ago.We, not wolves and mountain lions,gradually became the top predator controlling populations of large herbivores. Many of those species eventually went extinct. Due to over-hunting,white-tailed deer nearly joined their ranks by about 1900. 1/17 https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ •• •-• I ,•A wwai cage vvnite-iauea peer to Protect Our Natural Heritage-Virginia Native Plant Society i . «.t p \- t'# ' I - _ r 4- .b _ .1 `�.f 3 \7 `. _ tea./ , . .,.,,.,k, , , .;---- . — —sc.'s, � 4 ®� Via" ; £+r"'°.^r w-,a ,.k.7'-'-'7--" ,_ - `' —3....,.. .:'''`"'"„;;r: 4.:7-:'.'Z''; .'t.::.,.., ''::.V.A. --NA.:::,.. . -0_,.0' !,,,,....,,,, , *.' ,..1? ;..7.3f-. _ ' 1 t 4''''ili.Aff:.: Ct',4-17:L*;;%,. : 1 1,, --, _ ' - , -:•', 7 '...c144AviAr - ,,,-,..). -;' `.,k.t,,,''‘ _ ....,,,,,,... ,,,k,_4,. ,,,..,.. •:,.,.. ,..4„:„. „.• J . .,, .F.,4.f„A..'",!--,,, '‘.. Z..,4 v4, ..,,,,,,L3; 4,...„ ::'-' = ',!' -' I .. ,.,,i''.„,_‘-0.,,:;",,Z-74'- , , •-k,-, ,,.,y--y„,1":_7 (.- wF �: pay t2 ,:-.C.4-e ^ 4 t A 'wrAt A'i '11 -.%"It 1 1 ',N � _ _= �_ - -- . \ . _ Losers to Deer Browse.Top left:Yellow ladyslipper orchid(Cypripedium parviflorum),Top right:False Solomon's seal (Maianthemum recemosum),Bottom left:Four-leaved milkweed,(Asclepias quadrifolia),Bottom right:Indian cucumber } root(Medeola virginiana)-Photos by Charles Smith The winners include a shortlist of native plants such has hay-scented fern and a long list of invasive plant species that support few other species.The difference is one between a native landscape with numerous wildflowers through spring and summer, abuzz with activity, compared to a simplified green landscape, devoid of colorful flowers and the sound of forest dwelling birds- an impoverished environment. Henry Wilbur, retired Professor of Botany at the University of Virginia, has been working for the past nine years to show the correlation of deer browse to native plant decline in controlled experiments at the Mountain Lake Biological Research Station in Giles County,Virginia. Professor Wilbur and his colleagues demonstrated that over an eight year period, deer browse began to reduce the total number of plant species and dramatically reduced the size, abundance and ability to reproduce for most of the forest herbaceous plants.This research shows that plant energy reserves are decimated as they try to grow with repeated browsing. Further research will be done to determine the rate at which these plants go extinct in a forest stand over time. https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ 3/17 • •.. iviaiiaya veer w rrotect uur Natural Heritage-Virginia Native Plant Society white-tailed deer for at least 13,000 years. ♦immunocontraception -Three studies have been undertaken in closed deer populations (those confined to islands or fenced compounds)to determine whether using contraceptives on deer would be effective at lowering populations. In all three(Fripp Island, SC; Fire Island National Seashore, NY; and National Institute for Standards and Technology, MD)there was some success in reducing the reproductive rates, but deer populations were never reduced below 100 to 200 deer per square mile- between five to ten times the ecological carrying capacity for eastern forests. (Rutledge,August 2012) *Sterilization - Efforts to sterilize white-tailed deer have demonstrated that although there could be some localized reduction over time, sterilized females remain in estrus, attracting more males in the near term and potentially increasing deer-vehicle collisions; sterilization programs would need to be preceded by lethal reduction of herds in advance to bring populations to more manageable levels (Boulanger, 2012); and multiple studies show that deer move in and out of study areas frustrating herd reduction efforts even in fenced compounds. (HSUS, 2013) (City of Fairfax, 2014) *Lethal Control - Monitoring of vegetation in areas where hunting has occurred over multiple years using various methods has demonstrated that lethal control of deer can result in recovery of herbaceous plants and production of large numbers of seedlings of woody plants. (Jenkins, 2014)(Author's observations at Conway Robinson State Forest, Gainesville, VA) Lethal control methods are the only deer population control option that have been shown to be effective. It is time for residents and local governments throughout Virginia to join with the Virginia Department of Game and Inland Fisheries, the Virginia Natural Heritage Program, large landowners and managers and others in supporting and urging efforts to reduce and manage the number of white-tailed deer in order to protect our native plant species,the communities in which they live and the animal species that depend on them. The measure as to whether management efforts are successful must be based on recovery of our native flora which is the foundation for our natural communities.The Virginia Department of Game and Inland Fisheries is working with Virginia Tech to develop such a measurement tool. Efforts to measure impacts in long-term studies such as those at the Smithsonian Conservation Biology Institute in Front Royal, UVA's Mountain Lake Biological Research Station, and College Woods near Lake Matoaka at the College of William and Mary will be critical for not only monitoring forest change and the impacts of deer browse, but also whether management efforts are successful. " _. " The conversation needs to shift from deer to plants.We need to have fewer deer so we can have more of everything else-more native plants and the myriad of organisms they support. Call me selfish. I would rather share the land with a diverse assemblage- { see trailing arbutus, thimbleweed and lady-slipper orchids; hear the call of ovenbirds. Charles Smith VNPS Co-Registry Chair, PWWS Conservation Chair, Naturalist Charles is a native of Virginia. He has a masters degree in Environmental Science from George Mason University, and a bachelor's degree from the College of William and Mary. Charles served in the United States Army Infantry. He is a natural resource 5/17 https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ f/1vico,J.ou my, wIdIIdye VVIIILC-IdIIeU LJeei LU rfuLCL.L VUI IVaLUIaI I ICIILayC-VII y11Oa IVCLIVc I ICU IL tJVUCIy Rawinski,Thomas J.; "Impacts of White-Tailed Deer Overabundance in Forest Ecosystems:An Overview;" Northeastern Area State and Private Forestry Forest Service, U.S. Department of Agriculture Newtown Square, PA www.na.fs.fed.us;June 2008. Rutberg,Allen; Fact Sheet: PZP Immunocontraception for Deer;Tufts University Cummings School of Veterinary Medicine;August 2012. Wilbur, Henry, PhD; "Oh Deer: How Perennial Woodland Herbs Survive the Overabundance of Whitetails;" Summary of research on white-tailed deer impacts on woodland herb species at the University of Virginia's Mountain Lake Biological Research Station in Giles County,Virginia from 2006 to 2014; a presentation at the Virginia Native Plant Society annual winter workshop at the University of Richmond, March 7, 2015. Posted in Conservation(https://vnps.org/category/conservation/), Home Page thttps://vnps.org/catego_of/home-page/)and tagged deer control(https//vnps.orghtag/deer-controll), deer over-browse(https//vnps.orghtag/deer-over-browse/), native plants(https://vnps.orghtag/native-plants/), virginia native plants(https://vnps.org/tag/virginia-native-plants/), white-tailed deer fhttps://vnps.org/tag/white-tailed-deer/) 22 Comments Rod Simmons on March 15, 2015 at 9:35 am Superb,well researched and written article, Charles!Thanks for bringing this issue to the forefront and underscoring the urgent need for action in managing deer overpopulation. Holliday Wagner on March 15, 2015 at 6:37 pm Best article I've seen about controlling deer populations-and I've read many.We run a managed hunt in a community of 196 landowners, each of which owns 5 acres plus.This is incredibly labor intensive (need hunting permission from landowners, need to locate &mark hunting sites, need to communicate, communicate, communicate with landowners) but we are fortunate to have access to hunters &ready vetted by local county governments who run Managed Hunts. After 7 successful years (beginning population 174/sq mi down to about 60/sq mi after a couple of years),the understory is beginning to return as are some of the invasive aliens (Japanese honeysuckle,Vinca, English Ivy). Some of the wildflower species are returning although orchids,for example, have not. 7/17 https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ 7/19/26,3:39 PM Manage vvnae Charles Smith on March 22, 2015 at 4:45 pm Thank you for your comments. Indeed, the Virginia Department of Game and Inland Fisheries (VDGIF) has experienced and talented staff overseeing the management of deer in Virginia.The fourth document cited for this article is the Virginia Deer Management Plan 2006-2015.That document was used for information on deer biology, population numbers and the basic approach to population control: 'This is a strategic plan (e.g, proposing regulated hunting as the preferred method to control deer populations)."(p. 2) Indeed,the article expresses support for VDGIF.The Virginia Deer Management Plan also states: "Currently, deer management objectives aim to limit or stabilize populations over much of Virginia.This represents a change in direction regarding deer management,from an initial effort to establish and expand the deer herd to one of controlling population growth. Deer population management is based on the concept of cultural carrying capacity-the number of deer that can coexist compatibly with humans."(p. 12) VNPS members are working closely with staff from VDGIF and other principal stakeholders to bring attention to the fact that the traditional perspective of looking at Biological and Cultural Carrying Capacities is insufficient.These are relicts of the North American Hunting Model which was developed to manage deer for sport hunting and also seeks to minimize human-deer i conflicts.This approach does little to address the larger problem -ecological damage and alteration of our forested ecosystems. This can only be addressed by using Ecological Carrying Capacity for white-tailed deer and the health of our native plants and the communities they comprise as the measure that matters. Without healthy native plant communities, ecosystems unravel. It is about the plants. Making this change is a huge paradigm shift that VDGIF staff have engaged in. But they need support.They have many stakeholders that do not understand the ecological issues and/or are Iprimarily focused on managing huntable populations.VDGIF's funding comes from licensing fees for hunting and fishing.They need support to educate their constituency and put into place new methods to measure ecological impacts change the approach to deer management. I work with many hunters who have embraced their new role as population and ecosystem managers, and we need to expand their ranks. The statements in this article are not"Chicken Little conclusions"but facts based on over four decades of research by thousands of professionals. Deer are a keystone species that is decimating our remaining forest lands.There is no magic balance of nature in this situation where man can remain removed and everything will be OK. Deer are a prey species and they require a predator to control their populations.Their populations are out of control and are decimating our forests.This will not change without a lot of people understanding the need to manage deer and participating in the process. As for whether it will be feasible,that is a great question. If we are to restore our ecosystems, we must manage deer. If we are to manage deer,they will need to be controlled across large { land areas in multiple states.There are some good and hopeful examples of localized https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ 9/17 II!WILD,J:Jy rlVL IVIdLI 19t VVIIILC-IdIICU LJCCI LU riuLcct vUI IVdLUIc7I nCIILdye-VIIYIIH pactuvc rlcuuL JVIAcIS' [...] Source Article: https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ - chttps://ynps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/)[...] Robert Wright on March 23, 2015 at 10:47 am I believe Charles'rebuttal explanations are credible and well thought out.The other comments in addition, are correct: something proactive must be done about deer to protect habitat and the systems supported in them. Desirable organic farming and small operators are getting decimated by deer browse damage.As Charles points out, and as evidenced by my own residential setting, suburban . environments are increasingly giving rise to larger herds of herbivores which have no real predators, and the populations wherever they occur in excess are exceeding carrying capacity. Deer are seemingly everywhere, even in places no deer would normally occupy. Deer must be managed and controlled. Michael Reinemer on March 23, 2015 at 11:49 am Excellent,well-researched article Charles.Thank you! Rod Simmons on March 26, 2015 at 7:11 pm Join Walt Carson,Associate Professor of Plant Community Ecology at the University of Pittsburgh, on March 27, 2015 -3:30 pm -at the Rock Creek conference room at the National Zoo (Research Building at the National Zoo)for a presentation entitled"On the Causes and Consequences of Region-wide F Changes in the Browsing and Disturbance Regimes Within the Eastern Deciduous Forest Biome". } I Free to the public. 11/17 https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ frI`J/LU,3:3.9 rIV1 Ividndge vvrII Le-Ialleu ueer W rIuleut VUI I' ulal nclllaye-VII 911110 mauv rlallt Jul.lcly See: http://www.dgif.virginia.gov/wildlife/deer/deermanagementprogram.asp (http://www.dgif.virginia.gov/wildlife/deer/deermanagementprogram.asp) Information on and an application for the DMAP can be found at: http://www.dgif.virginia.gov/wildlife/deer/dmap.asp khttp://www.dgif.virginia.gov/wildlife/deer/dmap.asp). Information on DCAP can be found at http://www.dgitvirginia.gov/wildlife/deer/dcap.asp .(http://www.dgif.virginia.gov/wildlife/deer/dcap.asp). For those permits,you can work directly with your District Wildlife Biologist. For DPOP or kill permits,you will need to talk to your local VDGIF Conservation Police Officer (formerly game wardens). Contact numbers for Conservation Police Officers by region can be found at http://www.dgif.virginia.gov/enforcement/(http://www.dgif.virginia.gov/enforcement/). The minimum property size for the DMAP program is 2 acres.You can lump properties together to qualify for the acreage limit, and this can also help if firearms use for deer management in your area of the state is limited by the size of the property. I hope this is helpful. Charles Joan Parrish on April 30, 2015 at 10:56 am Are pink lady slippers endangered in central VA? SUZANNE DINGWELL on May 2, 2015 at 3:09 pm Joan, here is a link to the plants that are currently listed by the the Virginia Department of ( Natural Heritage: http://www.dcr.virginia.gov/natural heritage/documents/plantlist14.pdf (http://www.dcr.virginia.gov/natural heritage/documents/plantlist14.pdf) There are three species of Cypripedium that ARE listed: Showy-ladies slipper, Kentucky-Ladies supper, and Small-white Lai-idles slipper.The Cypripedium commonly called Pink Ladies slipper is not currently listed.Thanks for asking and caring! i I https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ 13/17 Iv1aIIa1J.c vv l tile-laII=u LJVCI Lu r Vul I VCLUIGI I ICI ILCI e- v11LJ.uiia native rlal ll JULlCL Tim Cartner, Timberland Advisors (http://www.timberlandadvisors.com)on May 29, 2017 at 7:48 am I'm a forestry consultant that works in the Piedmont of the Carolinas. I think the growing coyote population here is a positive development that could help control populations. I've witnessed coyotes pursuing full grown deer and see the signs (remains)of the predation of fawns. Unfortunately, almost every hunter I encounter kills coyotes on sight. Some have even brag about the specialized guns and calls they've purchased for killing them. Here (South Carolina)we have the state actively encouraging the killing of coyotes: http://www.dnr.sc.gov/wildlife/coyote/(imp://www.dnr.sc.gov/wildlife/coyote/).They've even put out a bounty on them with prizes awarded: http://www.thestate.com/news/local/article111820862.html khttp://www.thestate.com/news/local/article111820862.html) Educating the public(and evidently the state wildlife commissions)would be a start. Regrettably, public opinion is hard to change, and the wildlife commissions and state legislatures have a financial incentive to maintain high deer populations. So-called"outdoorsmen"buying licenses, hunting supplies,ATVs, and trucks brings millions into the economy. It's hard to put that kind of value on a trillium or lady slipper, at least for 99% of the population. y E VNPS Communications on May 29, 2017 at 10:06 am Tim,thanks for your thoughtful comment. It is hard, but it's possible, to educated the public; and it's certainly one of the priorities of our Society. Greater public awareness of the importance of native plants and the need to protect pollinators are examples of the way opinion can be influenced. We have to keep trying, because what is the alternative? Like you,we will keep appreciating those trilliums, and keep up the efforts to get people out ! there to enjoy, and thus value them along with us.We also value the effort you are making- i every bit counts! 15/17 https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ •• • . •-•-• ••• ivicitioyC VVIIlle-ra,reu veer to rromect our Natural ventage-Virginia Native Plant Society Bulletin Archive (https://vnps.org/vnps-bulletin-archive/) 1-elpful Links (https://vnps.org/conservation/resources/helpful-links/) Membership Brochure PDF(https://vnps.org/download/24035/?tmsty=1699472140) Photo Gallery E ' (http://nativeva.smugmug.com/) Research Grants (https://vnps.org/research-grant-program/) Sempervirens Quarterly(https://vnps.org/conservation/resources/sempervirens-quarterly/) Video Gallery Ga (https://vimeo.com/vnps) Event Views Field Trips(https://vnps.org/events/categories/field-trips/) Meetings (https://vnps.org/events/categories/meetings) Native Plant Sales (https://vnps.org/events/categories/plant-sales/) Programs(https://vnps.org/events/categories/programs) Video Conferences(https://vnps.org/events/categories/video-conference/) Volunteer Opportunities (https://vnps.org/events/categories/volunteer-opps) Workshops (https://vnps.org/events/categories/type-of-event/workshop/) Connect Board of Directors(https://vnps.org/about/board/) Chapters(https://vnps.org/chapters/) Mission (https://vnps.org/about/mission/) Partners (https://vnps.org/about/partners/) ©2026 Virginia Native Plant Society I Privacy Policy_(https://vnps_org/privacy:policy,); I Terms of Service (https://vnps_org/terms-of-service) I Contact Us(https://vnps_org/about/contact) 17/17 https://vnps.org/manage-white-tailed-deer-to-protect-our-natural-heritage/ I ick-Rome Illness in Virginia:More than Just Lyme Disease �a�alwra UA each - Healthy Balance Not Just Lyme Disease: Tick- Borne Illness in Virginia June 19,2019 by Megan Munkacsy CI n , •. • ,. .., ,„ .,,f• i N. t t' •. �, l',.. tit• t , .. �, r' '' i < t • s.• f a,1s, . 'tom I -- • i , , • s , ' a. L- a; t ..• l '•1 11 •l 4t t ' The summer brings longer days,vacation planning, planting gardens, and hiking. It also means dealing with tick-borne illness. https://www.uvahealth.com/healthy-balance/lyme-disease-tick-borne-illnesses-in-virginia • 117 v,cu,...o rive Tick-Borne Illness in Virginia:More than Just Lyme Disease The increase may be due to the bacterium that causes Lyme disease becoming more Common in wild mammals and ticks, Nataro explains.And when those wild mammals, like deer, live near humans,the disease spreads easily. Rocky Mountain spotted fever and ehrlichiosis are not as common as Lyme disease, but UVA Health sees a few cases each year, Nataro says. Could That "Flu" Be a Tick-Borne Illness? Lyme disease, ehrlichiosis,and Rocky Mountain spotted fever can have symptoms similar to flu,according to the VDH.Those include: • Fever • Fatigue o Muscle aches o Headache "Patients with Lyme do not appear as acutely ill as those with the other two infections," Nataro says. Lyme disease and Rocky Mountain spotted fever have characteristic rashes. Lyme's is a red, irregular circular rash around the tick bite.The Rocky Mountain spotted fever rash begins on the wrists and hands and spreads to the torso over hours to days, Nataro says. And anyone infected with Rocky Mountain spotted fever or ehrlichiosis is more likely to have a fever and severe headache, he adds. If you have these symptoms,see a doctor. Deaths from Lyme disease are very rare, but the other two diseases, particularly Rocky Mountain spotted fever, can be life- threatening if not treated, Nataro says. 3/7 https://www.uvahealth.com/healthy-balance/lyme-disease-tick-borne-il Inesses-in-virginia viryinia:iviore tnan.Just Lyme usease Don't assume you only need to check your body for ticks after a summertime hike. `Ticks can live: • In wooded areas • • In tall grass • On your pets, if going they're oin outside And they can turn up even during unseasonably warm days in the winter. Nataro diagnosed a case of Lyme disease in December. If you're spending time outside, use insect repellent with DEET and wear a hat. Wearing a long-sleeve shirt and long pants if it's not too hot will also help keep ticks off you. Put your clothes in the dryer for 20 minutes afterwards to kill any ticks on them. If you do spot a tick on you or your child,grasp its head with tweezers and pull firmly. And if you have trouble getting it off,see a doctor. Subscft. etoIt Get timely health and wellness tips from UVA Health experts. Plus, stories that will move you. Sign Up Now Article Topics Kids Prevention 5/7 https://www.uvahealth.com/healthy-balance/lyme-disease-tick-borne-illnesses-in-virginia 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... I • As a library, NLM provides access to scientific literature. Inclusion in an NLM database does not imply endorsement of, or agreement with, the contents by NLM or the National Institutes of Health. Learn more: PMC Disclaimer I PMC Copyright Notice [jrnicworganisms= ®PI Microorganisms.2024 Apr 30;12(5):899.doi: 10.3390/microorganisms12050899 Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland, Bourbon, and Powassan Viruses in Wildlife and p Livestock Ahmed Garba 1,Jennifer Riley 2, Kevin K Lahmers 3,Gillian Eastwood 1,4,5,* Editors:Angeles Sonia Olmeda, Felix Valcarcel Author information Article notes Copyright and License information PMCID: PMC11124039 PMID:38792729 Abstract Emerging tick-borne viruses such as Powassan virus (POWV), Bourbon virus (BRBV), and Heartland virus (HRTV),whilst rare, can cause severe health problems in humans.While limited clinical cases have been reported thus far in Virginia,the presence of tick-borne viruses poses a serious health threat, and the extent of their prevalence in Virginia is unknown. Here,we sought evidence of POWV, BRBV, and HRTV exposure in Virginia via a serological assessment of wildlife and livestock.Wildlife in Virginia were found to be seropositive against POWV (18%), BRBV (8%), and HRTV (5%),with western and northern regions of the state having a higher prevalence. Multiple wildlife species were shown to have been exposed to each virus examined. To a lesser extent, cattle also showed exposure to tick-borne viruses,with seroprevalences of 1%, 1.2%, and 8% detected in cattle against POWV, BRBV, and HRTV, respectively. Cross-reactivity against other known circulating mosquito-borne flaviviruses was ruled out. In conclusion,there is widespread https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 1/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... exposure to tick-borne viruses in western and northern Virginia,with exposure to a diverse range • of animal populations. Our study provides the first confirmation that HRTV is circulating in the Commonwealth.These findings strengthen the existing evidence of emerging tick-borne viruses in Virginia and highlight the need for public health vigilance to avoid tick bites. Keywords: Powassan virus, Bourbon virus, Heartland virus,Ixodes scapularis,Amblyomma americanum,wildlife,livestock, serology,tick,tick-borne diseases 1. Introduction Ticks (families Argasidae and Ixodidae) are blood-feeding ectoparasites responsible for many vector-borne disease cases worldwide [1]; they can transmit a variety of pathogens to vertebrate hosts, including bacteria, protozoa, and viruses [2 3]. Tick-borne pathogens are currently responsible for about 95% of all vector-borne disease incidences in the United States (US) [3]. Tick-borne diseases threaten human and animal lives and have a significant economic impact due to the costs associated with their control,treatment, or post-treatment disabilities [1]. Lyme disease, caused by the bacterium Borrelia burgdorferi, is the most prevalent and well-known tick- borne illness in the US [14], and the cost of overall patient care for Lyme disease is estimated to be USD 1 billion annually [5]. Babesiosis, ehrlichiosis, anaplasmosis, and Rocky Mountain spotted fever are further tick-borne illnesses expanding in distribution and prevalence in the US, and importantly,infections caused by tick-borne viruses represent an emerging threat to public health. Despite efforts to reduce the burden of tick-borne diseases,there has been a significant rise in the occurrence of these diseases over the past two decades [6]. Factors promoting their incidence include expanding tick ranges, climate change, a lack of vaccines for endemic tick-borne diseases, and the emergence of novel tick-borne pathogens [7]. In addition,invasive or new tick species are being detected in novel territories with expanding populations [2]. Emerging tick-borne viruses are rare etiological agents but can pose a more severe threat to human health than non-viral agents,with no specific therapy or vaccine available, and consequences of infection including death or ongoing neurological abnormalities in survivors [O,10]. In the US,three emergent tick-borne viruses in particular, Powassan virus (POWV), Bourbon virus (BRBV), and Heartland virus (HRTV),have been isolated from ticks, as well as an occurrence of human cases in several states, highlighting the potential threat of these viruses to public health. In Virginia,there has been one human case each of POWV (Centers for Disease Control and Prevention [CDC], 2023) and likely HRTV [11]. However,there is currently a lack of a wider understanding of POWV, BRBV, or HRTV in Virginia. https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 2/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... Powassan virus is a rare but fatal neurotropic,tick-borne flavivirus (family Flaviviridae), having an enveloped positive-sense, single-stranded RNA genome [8]. First isolated from the brain of a fatal pediatric case in Ontario, Canada, in 1958. POWV is the only member of the tick-borne encephalitis serogroup in North America [12]. POWV infections are characterized by fever, headache, ataxia, encephalitis, and meningitis [13]; the symptoms of POWV in non-human vertebrates are currently unknown.There are two serologically indistinguishable lineages of POWV. Lineage I (POWV I) is primarily associated with the groundhog tick (Ixodes cookei) and the squirrel tick (I. marxi) [14]. Lineage II (POWV-II) or deer;tick virus (DTV) is associated with the blacklegged tick (I.scapularis) [15]. Since I. scapularis is a human-biting tick and I. marxi or L cookei infrequently feed on humans, human exposure to POWV is generally associated with I.scapularis,whose distribution extends predominantly into the eastern states of the US, including Virginia [816]. Most human cases of POWV have historically been reported in the Midwest or Northeastern regions of the country, despite the tick vectors' distribution extending over a further geographical range. In Virginia,I. scapularis is present [17], particularly in Appalachian counties,yet little is known about the prevalence of POWV. The molecular detection of POWV RNA in I.scapularis ticks collected in Southwest Virginia was recently documented [18], and a confirmed human case of POWV was thought to have been contracted in Virginia (Franklin County) in 2009 (CDC, 2023). A second emerging tick-borne virus in the US is HRTV. HRTV is a novel tick-borne bandavirus (family Phenuiviridae), having a tri-segmented, single-stranded negative-sense RNA genome. This virus is genetically closely related to severe fever with thrombocytopenia syndrome virus (SFTSV) that causes mortality and morbidity in Asia [19,20]. First isolated and identified in two separate human cases involving Missouri farmers in 2009[20], HRTV infections are characterized by fever, leukopenia, and thrombocytopenia; symptoms of HRTV in non-human vertebrates are currently unknown. HRTV is vectored by Amblyomma americanum (the lone star tick) [21]. Since the first index case in 2009, over 60 new clinical cases of HRTV have been reported, mostly in the US states of the South and Midwest according to the CDC. One fatal human Heartland infection case was tentatively attributed to a tick bite in Virginia (possibly Maryland) [11], and viral RNA of HRTV has been detected in A. americanum collected in the Commonwealth (Our lab has detected personnel communication/in prep; Eastwood, 2024 [22]); otherwise,little is known about the circulation of HRTV in the state. A third emerging tick-borne virus in the US is Bourbon virus (BRBV).This thogotovirus (family Orthomyxoviridae; single-stranded negative-sense RNA) was first detected in a blood sample collected in a fatal case involving an adult male (over 50 years) resident of Bourbon County, Kansas, US, in 2014 [23]. BRBV is the first thogotovirus to be identified in the US with the ability to cause disease and death in humans, and infection is characterized by fever,leukopenia,and 3/32 https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... thrombocytopenia [224,25]; symptoms of BRBV in non-human vertebrates are currently unknown. BRBV uses A. americanum as its arthropod vector [23]. Despite sharing the same tick vector with HRTV,which has a wide distribution, fewer human cases of BRBV (only five, with two fatalities) have been reported so far in the US. Cumbie et al. [26] identified the presence of BRBV viral RNA in A. americanum and Haemaphysalis longicornis ticks collected in several western counties of Virginia. That study also detected neutralizing antibodies (NAbs) against BRBV in two wildlife species (white-tailed deer and norther raccoon) from the same region. Despite this,there remains a lack of understanding regarding the distribution of the virus in a broader region of Virginia and BRBV- exposure in other species. In general, most human cases of POWV, BRBV, and HRTV have been restricted to the geographical range of their primary tick vectors (I.scapularis or A. americanum)where these ticks are abundant. However, populations of these two tick species are expanding both in abundance and geographically in general terms to north and south, respectively [2,27].Thus, additional regions of the US have the potential for tick-borne viruses to emerge in them.Vertebrates in these virus- endemic regions with a tick presence could be exposed [27,28,29] and may contribute to the transmission of POWV, BRBV, and HRTV as a reservoir or amplification host or may gain infection as a dead-end host. Tick-borne viruses are believed to be maintained in an enzootic cycle between diverse small-to-medium-sized vertebrate host species and competent tick vectors [30],albeit that non-viremic localized (tick co-feeding) transmission may also occur, on a host without the host acting as a reservoir.To effectively monitor the spread of POWV, BRBV, and HRTV and ascertain the current geographical distribution and prevalence in the US, serology can be used to identify circulation and exposure in vertebrate species. The serological surveillance of NAbs has been used in virus-endemic or emergent areas to assess pathogen distribution and exposure to resident wild and domestic animals; such methodology can also be used to monitor arboviruses within a known arboviral ecology [31,32,33]. Indeed, NAbs against POWV, BRBV,and HRTV have been detected in both wild (deer, raccoons, groundhogs, red squirrels) and domestic animals (dogs, horses) in different parts of the US—notably, in areas where human cases of these three tick-borne viruses were reported [29,34,35,36,37].This current study describes the first comprehensive serosurveillance of livestock and wildlife species in Virginia, and we reveal widespread exposure to POWV, BRBV, and HRTV. 2. Materials and Methods 2.1. Sample Collection https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 4/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland, Bourbon,and Powassan Viruses in ... Both wildlife and livestock from across Virginia's five health planning regions (HPRs; Figure 1). were assessed during the study. For wildlife, both passive and active surveillance techniques were utilized to collect blood samples from wildlife between July 2020 and November 2022. First, in passive surveillance,targeting mammals but including a broad range of wild vertebrate species, blood samples were collected from (i) the body cavity of deer brought to Virginia Department of p g � p Wildlife Resources (DWR) check stations for chronic wasting disease surveillance in Virginia (Fall 2021 and 2022), (ii) a variety of wild species presented to rehabilitation centers in northern and western Virginia, and (iii) a variety of wild mammalian species as recently killed animal carcasses (roadkill samples) and hunter donations. Second, active surveillance involved small mammal, trapping targeting white-footed mice (Peromyscus leucopus),using seed-baited modified Fitch traps and Sherman live traps, in Montgomery (MO), Rockbridge (R0), Fauquier (FA),Warren (WR), Patrick (PA),and Floyd (FL) counties (indicated within Figure 1).About 40-50 traps were set for an average of three nights per month, resulting in a total trapping effort of 456 h.A blood sample was taken from the captured target species; briefly, a sterile 5.0 mm lancet was used to obtain 5- 40 µL of blood (depending on the size of the animal) via submandibular venipuncture,transferred into capillary tubes (Virginia DWR Scientific Collection Permit #069872, IACUC#20-197).After the sample collection, each captive was marked using ear tags, observed for 10 min for signs of stress or shock, and then released in the same capture location. Blood samples, from all species tested,were transported to the laboratory at Virginia Tech in a cool box, and serum was separated via centrifugation at 5000 rpm for 6 min and then transferred to a fresh sterile tube. 5/32 https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... I ' Figure 1. aTCI FA i Southwestern .Northwestern . 111Northern rr: LL d f Eastern _ MI Centra � s- 14111 eof*IPPOOllikiiititlIW- mug Tee, - ir) 440 411r— f I _ f Open in a new tab Map of Virginia showing the five health planning regions. The six counties marked I , (Montgomery (MO), Rockbridge (R0), Fauquier (FA), Warren (WR), Patrick (PA), and Floyd (FL) counties) were areas of active surveillance for wildlife sampling. For livestock sampling, a total of 500 cattle serum samples were provided from an archive collection held at the Department of Biomedical Science and Pathology in the Virginia-Maryland College of Veterinary Medicine at Virginia Tech (IACUC#18-143). The cattle samples originated from various breeds and animal ages, from both local auctions and private owners, across all HPRs in Virginia (indicated in Figure 2) between 2019 and 2022. https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 6/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... Figure 2. i Cattle: Wildlife Pw :500 - 431 4O '- I9a . '+ , 213 165 174 1.00 3; 30 zrle ,° lea* ,4 ,, , . .„,,,, I .6° - -0: 44;) - „%., , 44s,. - , 1..teV VA Health Planning Reg.io _ Open in a new tab Cattle and Wildlife sera samples available across each of Virginia's Health Planning Regions. 2.2. Serological Assessment https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 7/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland, Bourbon,and Powassan Viruses in ... Prior to assessment, aliquots of sera samples were heated at 56 °C for 30-60 min to inactivate cell , growth inhibitors in culture and then diluted 1:20 in Dulbecco's Modified Eagle Medium (DMEM). (Gibco, Billings, MT, USA) supplemented with 2% fetal bovine serum (FBS) (Gibco), 1% penicillin- streptomycin (Gibco), and 0.037% sodium bicarbonate. Plaque reduction neutralization tests (PRNT), as described by Eastwood et al. [38],were used to screen all sera samples for the presence of NAbs against each tick-borne virus of interest. Briefly,the diluted sera were challenged against a virus suspension at a working concentration of 800 PFU/mL of either HRTV (MO-4 strain, BEI Resources; propagated and stock titered at 3 x 107 PFU/mL), BRBV (Original strain, BEI Resources; 2 x 108 PFU/mL), or POWV (DTV-West Nile virus (WNV) chimeric virus (DTV prME/WNV), kindly provided by Greg Ebel, Colorado State University; 3.1 x 107 PFU/mL). Seropositive samples demonstrating at least an 80% reduction in plaque formation were confirmed by serial twofold dilution to establish the minimum antibody neutralization titer (end-point titer). Only seropositive samples with antibody titers ≥ 40 were considered seropositive. Rabbit antisera (1:10 dilution) (kindly provided by the US Centers for Disease Control and Prevention,Atlanta, GA, USA) was used as a positive serum control,while DMEM and a no-template control were used as negative controls for the assays. 2.3. Statistical Analysis Seroprevalence rates or the proportion and their corresponding confidence intervals (Cis) were calculated using the R studio software (R version 4.3.2). The observed proportions were compared, and the statistical significance of the test results was evaluated through Chi-Square Tests (x2), employing a null hypothesis that there is no significant difference in the wildlife and cattle seroprevalence.This analysis employed a 95% confidence interval for all positive test outcomes. 3. Results 3.1. Overall Seroprevalence A total of 836 wildlife serum samples from different age classes (432 adults, 113 juveniles, 37 infants, 254 unreported) were collected for this study across all five HPRs in Virginia (locations indicated in Figure 2; n = 19 samples were from an unknown HPR and further excluded from the HPR analysis); Supplementary Table S1 lists all species. Due to the sample volume, not every individual could be tested for its sero-status against all the tick-borne viruses of interest. Of the 811 individuals tested for POWV Nab, 144 (18%) were seropositive,while 61 (8%) of the 770 individuals tested against BRBV were seropositive, and 38 (5%) out of the 766 individuals tested https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 8/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... for HRTV were seropositive (Table 1; Supplementary Table S2 shows a breakdown of wildlife serostatus by health region). Table 1. Overall Seroprevalence of POWV, BRBV, and HRTV in Wildlife Samples. Tick-Borne Virus Number Tested Confirmed Seropositive (%; 95% CI) Sero-Titer Powassan virus 811 144 (18; 15-20) 1:40-≥1:320 Bourbon virus 770 61 (8; 5.6-10) 1:40-≥1:320 Heartland virus 766 38 (5; 3.4-6.5) 1:40-≥1:320 Open in a new tab A total of 500 cattle sera were screened for NAbs against POWV, BRBV, and HRTV, of which 5 (1%) were found to have neutralizing antibodies against POWV, 6 (1.2%) samples showed NAbs against BRBV, and 40 (8%) samples had NAbs against HRTV (Table 2; Supplementary Table S3 shows a breakdown of cattle serostatus by health region).The serotiters of seropositive samples of POWV, BRBV, and HRTV ranged from 1:40 to 1:≥320 for each virus. Our analysis revealed substantial differences in the seroprevalence rates against Powassan virus (X2 = 84.55,p < 0.05), Bourbon virus (X2 = 26.08,p < 0.05), and Heartland virus (x2 = 4.32,p < 0.05), contrasting wildlife and cattle livestock. 9/32 https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... Table 2. E i � I Overall Seroprevalence of POWV, BRBV, and HRTV in Cattle Serum Samples. Tick-Borne Virus Number Tested Confirmed Seropositive (%; 95% CI) Sero-Titer Powassan virus 500 5 (1; 0.1-1.9) 1:40-≥1:320 Bourbon virus 500 6 (1.2; 0.2-2.2) 1:40-≥1:320 Heartland virus 500 40 (8; 5.6-10) 1:40-≥1:320 I � Open in a new tab 3.2. Seroprevalence by Wildlife Species Table 3 details the presence of neutralizing antibodies (NAbs) in various wildlife species (N > 5 individuals tested) for each virus. Specifically, against POWV, NAbs were observed in five different wildlife species (N > 5). In addition, a single individual available from each of five further species (Anaxyrus americanus, Tamias striatus, Urocyon cinereoargenteus,Lasiurs borealis) tested POWV- seropositive. For BRBV, NAbs were detected in six different wildlife species (N > 5),with three further species (two of three Marmota monax tested,both Castor canadensis tested, and one of four Ursus americanus) showing seropositivity against this virus.Finally,for HRTV, NAbs were found in four distinct wildlife species (N > 5),with an additional two species (the single Lontra canadensis, and one of two Castor canadensis) also HRTV-seropositive against HRTV.The seropositive wild animals were distributed throughout the five Virginia health regions,as depicted in Figure 3a (POWV), 3b (BRBV),and 3c (HRTV). https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 10/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland, Bourbon,and Powassan Viruses in ... Table 3. Species of tested Wildlife showing Specific Neutralizing Antibodies against POWV, BRBV, or HRTV respectively. POWV Seroprevalence Number Tested (POWV Wildlife Species (%; 95% CI) Seropositive) (Where N > 5) White-tailed kd 255 (127) 49.8; 44-56 (Odocoileus virginianus) Northern raccoon 111 (3) 2.7; 0-5.7 (Procyon lotor) Eastern cottontail 67 (1) 1.5; 0-4.4 (Sylvilagus floridanus) Red fox (Vulpes vulpes) 40 (1) 2.5; 0-7.3 Virginia opossum 86 (7) 8.1; 2.4-13.9 (Didelphis virginiana) Great horned owl (Bubo 4 (1) 25; 0-67 * virginianus) American toad (Anaxyrus 1 (1) 100 * americanus) Eastern chipmunk (Tamias 1 (1) 100 striatus) Grey fox 1 (1) 100 * (Urocyon cinereoargenteus) Eastern red bat (Lasiurus 2 (1) 50 borealis) BRBV Seroprevalence Number Tested (BRBV Wildlife Species (%) Seropositive) (Where N > 5) White-tailed 'deer 249 (33) 13.3; 9-17.5 (Odocoileus virginianus) 11/32 https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... POWV Seroprevalence Number Tested (POWV Wildlife Species (%; 95% CI) Seropositive) (Where N > 5) Red fox 40 (5) 12.5; 2.3-22.7 (Vulpes vulpes) American black bear 4 (1) 25; 0-67 * (Ursus americanus) American beaver (Castor 2 (2) 100 * canadensis) Striped skunk (Mephitis mephitis) 14 (1) 7.1; 0-20.6 Eastern cottontail 68 (3) 4.4; 0-9.3 (Sylvilagus floridanus) Virginia opossum 63 (1) 1.6; 0-4.7 (Didelphis virginiana) Groundhog (Marmota monax) 3 (2) 66.7 * Northern raccoon 112 (13) 11.6; 5.7-17.5 (Procyon lotor) { HRTV Seroprevalence Number Tested (HRTV Wildlife Species (/oo) Seropositive) (Where N > 5) White-tailed deer 247 (21) 8.5; 5-12 (Odocoileus virginianus) Northern racoon 112 (12) 10.7; 5-16.4 (Procyon lotor) American black bear 6 (2) 33.3; 0-71 (Ursus americanus) American beaver (Castor 2 (1) 50 * canadensis) Striped skunk (Mephitis mephitis) 14 (1) 7.1; 0-20.6 North American river otter 1 (1) 100 (Lontra canadensis) https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 12/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland, Bourbon,and Powassan Viruses in ... Open in a new tab * = Number tested is less than five. 13/32 https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... Figure 3. { 1 • • • https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 14/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... I 1 ' _ ICI ' - .41F. , 'ElSouthwestern t> . i„ -7.04 Northwestern , _ , EiNorthern '_ i }m iEastern4 . '`fiAre* ISODAVVIt;: ' , ,- * 4&1:,,,,..44411!"AgehAir,s,_:,,,, „,,,' .. yAl AL '' n A ilk _.s CRb, � = Roblin-We-stein Re iOn= Northern Re tvn' Eastern Region` Souihwestem•R�gion; 9 - - Region.' . Cr..-15., 15 a iso: , 15, 15 • cs' E E . 119- m 12 0o;+13 0• 0 �i C Whi a-tonod door `.6 S. t� d'1 ,�, . $t* e°:: �-c �. ` f, e. 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R�, ^4 Avs '' _ itatoliVtr•--c'-'- �,. ate,, _, , , , , , , , c., , -:'4:y : ' • <, ,:::/"" ' '`• .11 Southwestern Regior Northwestern Region Northern Region Eastern;R�Region I 9 g's Central Region R 15 13 a* 15 t eE" g er 15 10 10 w 10 io g isI I ,,,,, s„ I 7 7) i 5 rig to i i" 'n, 2 s z ,o. White4tattedde;er z 0. '. s o ito = o a t" p t wlene•tadeddeer 4� 46 `� ezed��. O Misriean black bear ..a I ' P, I ' i i , [ (c):Heartland virus ( Open in a new tab Maps of Virginia and species bar charts showing the composition and distribution of virus- seropositive wildlife samples across Virginia's Health Planning Regions, with Counties marked to indicate the source of seropositive samples (a) Powassan virus; (Carroll (CR), Clarke (CL), Fauquier (FQ), Floyd (FL), Frederick (FD), Loudoun (LD), Montgomery (MO), s 1 https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 16/32 I 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland, Bourbon,and Powassan Viruses in... Orange (OR), Prince William (PW), Pulaski (PL), Rappahannock (RP), Shenandoah (SH), Southampton (SO), Stafford (SF), Tazewell (TZ), Warren (WR)). (b) Bourbon virus; (Clarke CR Fauquier F Floyd (FL), Frederick FD Loudoun LD Louisa (LS), Montgomery ( ), q ( Q)� Y ( )� ( )� o tgomery (MO), Nelson (NL), Orange (OR), Prince William (PW), Rappahannock (RP), Roanoke (RO), Shenandoah (SH), Stafford (SF), Warren (WR)) (c) Heartland virus; (Augusta (AG), Carroll (CR), Culpeper (CP), Fauquier (FQ), Floyd (FL), Frederick (FD), Loudoun (LD), Montgomery (MO), Powhatan (P0), Prince William (PW), Pulaski (PL), Rappahannock (RP), Shenandoah (SH), Southampton (SO), Stafford (SF), Warren (WR)). 3.3. Regional Seroprevalence 3.3.1. Wild Animals Considering the POWV seroprevalence in the different HPRs of Virginia, in the Northwest, 23 out of 429 individuals tested were found to be seropositive against POWV, representing a prevalence of 5.4% (95% CI: 3.2-7.5%). In the Northern HPR, 6 out of 164 wildlife individuals tested showed seropositivity at a rate of 3.7% (95% CI: 0.8-6.5%). In the Southwestern HPR, 114 were POWV seropositive out of 212 individuals tested (54%; 95% CI: 47-60%). Limited sample sizes were available from both the Central and Eastern HPR,three individuals each, and there were no seropositive cases in Central HPR,while in the Eastern region, one out of three samples was seropositive (33%; 95% CI: 0-87%). Considering BRBV seroprevalence,the data revealed similar regional disparities. In the Northwestern HPR,47 out of 423 individuals tested were BRBV-seropositive, indicating an 11% (95% CI:8.1-14.1%) prevalence rate in local wildlife. In the Northern region, 6 out of 165 individuals (3%; 95% CI: 0.4-5.6%) tested seropositive against BRBV.The Southwestern HPR showed 8 seropositive wildlife out of 176 individuals tested (4.5%;95% CI: 1.5-7.6%). Neither of the Central and Eastern regions exhibited BRBV-seropositivity among the limited sample size of three individuals each. Considering the HRTV seroprevalence across the HPRs, from the Northwestern region, 20 out of 422 individuals tested were found to be seropositive for HRTV (4.7%; 95% CI; 2.7-6.8%). From the Northern region, 3 out of 164 individuals were HRTV-seropositive (1.8%; 95% CI; 0-3.9%).A total of 13 seropositive cases out of 174 individuals tested were observed from the Southwestern HPR (7.5%; 95% CI: 3.6-11.4%). Of the three wildlife samples available from both the Central and https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 17/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... Eastern regions, one individual from each showed seropositivity against HRTV (33%, 95% CI: 0- 87%). 3.3.2. Livestock (Cattle) Cattle samples originated in multiple HPRs,with 116 samples from the Northwestern region, 17 from the Northern region, 173 from the Southwestern region, 164 from the Central region, and 30 from the Eastern region. Considering POWV, out of the five seropositive cattle detected, one sample was from the Northwestern HPR, indicating a seropositivity rate of 0.9% (95% CI: 0-2.5%).The Southwestern HPR demonstrated four seropositive cattle samples with a seroprevalence of 2.3% (95% CI: 0.1- 4.6%). Meanwhile, no seropositivity against POWV was detected in samples from the Northern, Central, and Eastern HPRs. Considering BRBV exposure, detected in 6 cows in total,the following variations were recorded. In the Northwestern region,three cattle samples were BRBV-seropositive, a prevalence rate of 2.6% (95% CI: 0-5.5%). No NAbs to BRBV were detected in the samples tested from the Northern and Southwestern HPRs. In the Central region,two seropositive samples were detected (1.2%; 95% CI: 0-2.9%),while one seropositive sample, or 3.3% (95% CI: 0-9.9%) seroprevalence,was detected in the Eastern HPR. Heartland virus exposure in cattle was detected in all the HPRs, as evidenced by HRTV seropositivity in 40 individuals. The highest seroprevalence rate was detected in the Central region followed by the Northwestern region, Southwestern region, Eastern region,and Northern region, respectively. In the Central region, 24 HRTV-seropositive samples, representing a prevalence of 15% (95% CI: 9.2-20),were recorded. Samples from the Northwestern region yielded nine seropositive samples (7.6% (95% CI: 2.9-13%)). Four seropositive samples came from the Southwestern region (2.3%; 95% CI: 0.1-4.6%),while the Eastern and Northern regions provided two and one seropositive samples,with seroprevalence rates of 6.7% (95% CI: 0-16%) and 5.9% (95% CI: 0-17%), respectively. 4. Discussion Our research aims to assist in understanding the emergence and current status of three tick-borne viruses in Virginia. Novel pathogens in a new region pose a potential threat to public or animal https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 18/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... health, and understanding the extent of their geographical spread is crucial to reducing disease burden. This information is critical for public health officials and researchers to understand arbovirus emergence and determine the best control strategies for tick-borne viruses. Here,we examined immune responses developed for each of the three arboviruses among wild and livestock animal populations. By understanding the rate of exposure in vertebrates,we can gauge the activity of transmission and better understand the ecology of tick-borne viruses and where they circulate in novel emergent regions such as Virginia.We determined the prevalence of three tick- borne viruses circulating in the Commonwealth. POWV, BRBV, and HRTV are rare but serious arboviruses emerging in the US,with limited knowledge as to how established they had become in Virginia and the extent to which they might be circulating.All three tick-borne viruses under focus have the potential to cause serious clinical disease or even mortality in humans,with further research needed as to their effect on wildlife or livestock. Our results provide evidence that all three viral pathogens are circulating in Virginia,with past exposure to POWV, BRBV, and HRTV observed in species of wild animals as well as in domestic cattle from multiple HPRs in Virginia. These investigations reveal the first detection of NAbs against HRTV and POWV in vertebrates in this region and suggest the need to better understand the ecological dynamics of emerging tick- borne viruses. These findings have important implications for public health and highlight that tick- borne virus surveillance for identifying disease risk areas is warranted. This study provides the first evidence of HRTV circulation in the Commonwealth:We crucially detected neutralizing antibodies against HRTV in all five HPRs of Virginia. Neutralizing antibodies against POWV were detected in all HPRs except for the Central region of Virginia, similarly indicating widespread viral activity in this state. Our findings further identified new areas of BRBV circulation in Virginia by reporting exposure to the virus in Northwestern and Northern regions. Earlier research had reported NAbs against BRBV in white-tailed deer,raccoon, and groundhogs in the Southwestern region of Virginia [26]. Our current study corroborates that finding by detecting NAbs against BRBV in white-tailed deer, as well as evidencing the exposure of additional wildlife species=red fox,American black bear,American beaver, skunk, eastern cottontail, and Virginia opossum—and showing that circulation occurs in the Northern and Northwestern regions of Virginia.We also reveal serological evidence of POWV and HRTV in white-tailed deer in Southwest Virginia. These findings support the hypothesis that these emerging tick-borne viruses are circulating in Virginia. Detecting neutralizing antibodies in multiple animal species and age classes across all Virginia HPRs suggests a widespread exposure and possible geographical expansion of POWV, BRBV, and HRTV in Virginia. 4.1. Species Exposure to Each Tick-Borne Virus https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 19/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... The present study recorded species variation in exposure to the three tick-borne viruses:First, for POWV, our research found a seroprevalence of 49.8% (N= 255) among white-tailed lOeer,which is higher than the seroprevalence of any other vertebrate species, in which N≥ 98 is needed to detect true POWV seroprevalence (95% confidence) in wildlife species based on our sample size calculations (power analysis) using reported seroprevalence in previous studies.The high exposure in white-tailed deer may be due to a strong association between this host and adult-stage I. scapularis ticks. This finding further reinforces the notion that white-tailed (a virginianus) are often exposed to POWV, as reported by Nofchiessy et al.for New England [39], although this does not imply that the species necessarily play a role in POWV transmission dynamics. Our research also reports POWV exposure in vertebrate species such as the Eastern cottontail and American black bear,thus expanding the list of potential species encountering this virus.Although the main focus of the study was on mammals, a small subset of avian species were available to test, and an interesting discovery was the detection of NAbs against POWV in one bird species tested,the great horned owl, a resident species of Virginia, suggesting local exposure.This discovery is in line with Dupuis et al. (2013) [28],who detected NAbs against POWV in each of the Northern Cardinal (Cardinalis cardinalis), Gray Catbird (Dumetella carolinensis), and Eastern Towhee (Pipilo erythrophthalamus) and Veery (Catharus fuscescens) while sampling avian hosts in New York state, albeit at low rates (4/727 total screened).The specific role of birds in POWV transmission is not clear, and the presence of neutralizing antibodies from an immune response does not imply that the virus can replicate or transmit from a particular host.Although I.scapularis is known to feed on birds, exposure to POWV may not always be through the primary tick vector. Therefore,it is critical to intensify tick surveillance efforts to identify non-primary tick vectors that may contribute to the transmission and geographical expansion of the pathogen in Virginia. Further research is necessary to fully decipher any role of the species discussed. Considering HRTV,previous studies by Riemersma and Komar [31] and Bosco-Lauth et al. [29] reported raccoons and white-tailed(deer as species that might be vital for HRTV serosurveillance. Our study supports this hypothesis regarding the exposure of these species to the virus, although it found a higher seroprevalence in raccoons (10.7%) than in white-tailed,deer (8.5%). These Virginia rates of exposure are less than in Missouri (42% and 14%,respectively, for these species), likely related to Missouri being the location of the index case of the Heartland virus emergence [29]. Here,we show that other wildlife species present in Virginia, such as the American black bear, skunk,American beaver, and one North American river otter,have also been exposed to this bandavirus. These findings expand the list of vertebrates known to have been exposed to HRTV and which mount an immune response. However, additional research is needed to better understand the virus ecology and its potential impact on exposed animals and define any host role. https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 20/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... Third, for BRBV, a wide range of wildlife species were similarly seropositive.As mentioned above, these findings corroborate earlier reports of white-tailed deer, groundhogs, and raccoon in Virginia being exposed to BRBV [26]. In support of serosurveys conducted in Missouri and North Carolina [34 37],white-tailed deer and raccoons remain the most exposed wildlife species to BRBV,with comparable rates (56% seroprevalence in white-tailed deer) in neighboring North Carolina [37]. This species may be useful as wildlife sentinel candidates in tracking pathogen spread, since all life-stages of A. americanum,the key tick vector of BRBV, feed on deer, implying a high risk of exposure. 4.2. Recent Viral Activity In terms of the wildlife structure, all age-classes were exposed to POWV, BRBV, and population g p > HRTV,with a majority of known seropositive samples being adults. However,the detection of NAbs in 20 known juveniles and infants - from the Northwestern (POWV= 2, BRBV= 11, HRTV= 4), Northern (HRTV= 2), and Central (HRTV= 1) Virginia health planning regions,if not maternally induced, strongly suggests ongoing viral circulation and/or activity within Virginia, as antibodies in young individuals typically indicate recent exposure.The prevalence of these viruses might be pronounced in certain areas. Indication of recent activity in the Northwestern region may warrant further investigation in order to better understand the ecological factors contributing to the heightened viral activity. 4.3. Methodology and Interpretation There are both strengths and limitations to serological test methodologies. The detection of NAbs only indicates previous viral exposure and not a current viral infection, replication, or presence in the host; the serology also cannot reveal the timing of when the infection occurred, although we can look to the age class of an individual to demonstrate possible recent transmission occurring, when young animals are seropositive, in the absence of maternally derived antibodies. Due to reports of no cross-reactivity in some wildlife species between HRTV and BRBV and their closely related viruses [29,31,40], no comparative test was performed. Specifically, BRBV is associated with the Lone star virus and Sunday Canyon virus,while HRTV is linked to the Dhori virus, Thogoto virus, and Aransas virus. However, it is possible that some cross-reactive viruses could exist, and furthermore, cross-reactivity has not been determined in all vertebrates, including cattle. In contrast, high cross-reactivity has been reported among flaviviruses.We thus subsequently tested all POWV-seropositive samples against other flaviviruses possibly circulating in the study region,namely,West Nile virus (WNV) and St.Louis encephalitis virus (SLEV),both mosquito-borne viruses.All POWV-seropositive samples were confirmed with a fourfold greater https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 21/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in... • titer in these follow-up cross-neutralization tests with WNV and SLEV; two wildlife samples (one Virginia opossum and one American black bear) demonstrated notable cross-reactivity with WNV, with titers of 1:320 against WNV compared to their initial POWV titers of 1:40 and 1:80. Consequently,these two samples were concluded to not have been exposed to POWV and were thus excluded from the results of seropositivity against tick-borne viruses presented in this paper. Sero-negative samples cannot necessarily be interpreted as naïve, as there is no clear knowledge of the duration of the antigen-antibody response and limited consistent data on the ability of an animal to seroconvert.To address the host role and the impact that tick-borne viral infection has on non-human vertebrates, susceptible host competency tests are needed to assess the viremic potential of key animal species.This would help in identifying potential vertebrate species with viremic possibilities that may serve as amplification or reservoir hosts or others that could serve as sentinels or indicator species for monitoring the spread of emerging tick-borne viruses. Bosco- Lauth et al. [41] conducted a host susceptibility test,which showed that not all exposed vertebrates, such as chickens and rabbits, developed detectable antibody responses. This finding raises important questions about detecting NAbs in exposed vertebrates. It suggests that some vertebrates without neutralizing antibodies may still have been exposed to the virus or could result in a lower seroprevalence. Despite its inability to identify potentially exposed but non- seropositive hosts,the plaque reduction neutralization test (PRNT) nevertheless remains the gold standard for arbovirus surveillance. 4.4. Heterogeneity in Exposure This study represents the first examination of livestock exposure to these three novel tick-borne viruses in Virginia.Although the pathogenicity of these viruses has not been established in livestock, and seroprevalence rates were low,they are nevertheless being exposed to tick-borne viruses or cross-reactive viruses, as revealed here.Although no associated diseases have ever been reported in cattle, it would be informative to investigate the potential impact of these viruses on livestock health and reproduction, as well as their capacity to play a role in the transmission of these viruses. Surprisingly, in contrast to exposure in wildlife species,there was a higher HRTV seroprevalence compared to the other two tick-borne viruses in livestock,with the majority (24 out of 40 HRTV-seropositive samples) coming from the Central region of Virginia, in which few (N = 3) wildlife samples were available. The reason for this difference in exposure between wildlife and livestock is unclear,but it may be due to low sampling. Given the high HRTV seroprevalence in cattle, more sampling of wildlife in Central Virginia may be a future need in better understanding the exposure dynamics in that region. Further studies assessing tick-borne virus exposure in other livestock species besides cattle would.also be beneficial. With the continued expansion of https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 22/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... competent tick vector populations,understanding the potential risks to animal and human health is essential for effective prevention and control strategies. The high tick-borne virus seroprevalence in wildlife, contrasted with the low exposure or seroprevalence in cattle, epitomizes the variation in tick access to free-living animals in an uncontrolled natural environment versus livestock confined to a controlled or limited environment. This outcome also supports the hypothesis that ticks, or perhaps primary tick species participating in viral transmission, might have more access to wildlife than livestock animals, in contrast to non-primary tick vectors. Studies elsewhere have similarly reported low livestock or domestic animal exposure to these emerging tick-borne viruses compared to wildlife. Jackson et al. [34], for example, found a BRBV seroprevalence of 4% (n = 24) and 15% (n = 13) in horses and dogs, respectively, compared to 86% (n = in white-tailed deer and 50% (n = 62) in P Y� P 14) � � racoons. Likewise, Bosco-Lauth et al. [29] reported a seroprevalence of 42.6% (n = 68) against HRTV in northern raccoons, compared to 7.7% in dogs (n = 13). So far,wildlife seems to be more frequently exposed to POWV, BRBV, and HRTV than livestock. Moreover, cattle are frequently treated with antiparasitic medication,which could affect results; they also tend to be confined to a limited area of grassland (although variation in the wildlife-domestic interface and/or pasture tree coverage may occur), reducing their exposure to tick infestation.This study suggests that wildlife animals should be the focus of tick-borne pathogen surveillance, as they are exposed at higher rates and might potentially contribute to the geographical expansion and maintenance of tick-borne diseases in the environment. Our study did not address a component of seasonality; however,tick-questing can occur year- round, particularly with L scapularis, and the acquisition of tick-borne diseases should not be considered a purely summer risk. Climate change can extend the window of peak activity, commencing earlier in spring or continuing later into fall.Infection with tick-borne viruses should be considered a risk whenever relevant vectors are active given the propensity for the vertical transmission of tick-borne viruses [42 43 44],when vertebrates are in contact with the larval stage. Both wildlife and livestock from the western region of Virginia, specifically the southwest and northwest,tend to be more exposed to POWV, BRBV, and HRTV than other regions of the Commonwealth.This may be due to topographical, climatic, and geological variation between the western part of Virginia and other regions, influencing the wildlife community structure and tick populations.Ixodes scapularis predominates on the Appalachian ridge regions along the western edge of Virginia (compared to at lower elevations of the Piedmont),thus pointing to a higher POWV persistence in that area.Wildlife movements are uncontrolled, and to some degree, https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 23/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland, Bourbon,and Powassan Viruses in ... exposure might have occurred elsewhere. Nevertheless, most wildlife species in the study have relatively small home-ranges; thus,it is most likely that exposure occurred in a region nearby where they were sampled.Animals in the Central and Eastern regions might also be exposed to these viruses but are not being detected due to the lower sampling there.To address this gap, serological surveillance could be continued in those regions to reveal evidence of POWV, BRBV, and HRTV circulation in Central and Eastern HPRs. 5. Conclusions In summary,this study has provided valuable insight into the widespread exposure of POWV, BRBV, and HRTV in Virginia.We can now assume that wild and domestic or livestock animals across the state have been potentially exposed to all three tick-borne viruses, and this may pose a risk to public health in all HPR regions. The detection of serological evidence in a wide range of species has expanded our understanding of vertebrate exposure to tick-borne viruses and the distribution of these agents in Virginia, particularly confirming exposure to HRTV for the first time. Furthermore,the study highlights the need for vector and host studies in better understanding the ecology of these viruses, as well as understanding species' potential to act as amplification or reservoir hosts.The recognition that three tick-borne viruses now circulate in Virginia is the first step towards developing effective strategies for limiting the disease risk from these pathogens. Acknowledgments We extend our gratitude to the individuals who generously shared their expertise and time for this project, including Omar Saucedo,Assistant Professor in the Department of Mathematics,Virginia Tech; Alex Cumbie, formerly Virginia Tech Department of Entomology; Michelle Todd of VMCVM, Leslie Prillaman of Roanoke Virginia Cooperative Extension (VCE); Tim Mize of Fauquier VCE; and Tom Stanley of Rockbridge VCE. Our thanks also go out to Katie Martin and other staff of the Virginia Department of Wildlife Resources for the opportunity to collect deer samples alongside their annual Chronic Wasting Diseases (CWD) surveillance program in Virginia.The following reagents were obtained through BEI Resources, NIAID, NIH: Bourbon Virus, Original, NR-50132; and, as part of the WRCEVA program, Heartland Virus, MO-4, NR-49771.We acknowledge the landowners who graciously provided access for mammal trapping, as well as the dedicated staff and interns at the Blue Ridge Wildlife Center,Wildlife Center of Virginia, and Southwest Virginia Wildlife Center of Virginia for the provision of wildlife samples. Supplementary Materials https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 24/32 7/19/26,3:36 PM Widespread Circulation of Tick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in ... The following supporting information can be downloaded at: https://wwwmdpi.com/article/10.3390/microorganisms12050899/s1 , Table S1: List of species names of all wildlife individuals sampled during the study; Table S2: Tick-borne virus-serostatus in wildlife samples from each Health Planning Region of Virginia; Table S3: Tick-borne virus- serostatus in livestock samples from each Health Planning Region of Virginia. microorganisms-12-00899-s001.zip (100.8KB,zip) Author Contributions Conceptualization, G.E.; methodology, G.E. and A.G.; validation,A.G., K.K.L. and G.E.; formal analysis, A.G.; investigation,A.G. and J.R.; resources, K.K.L.,J.R. and G.E.; data curation,A.G.; writing—original draft preparation,A.G.; writing—review and editing, K.K.L.,J.R., G.E. and A.G.; supervision, G.E.; project administration, G.E. and A.G.; funding acquisition, G.E.All authors have read and agreed to the published version of the manuscript. Data Availability Statement Data are contained within the article and Supplementary Materials. Conflicts of Interest The authors declare no conflicts of interest. Funding Statement Funding for this project was generously provided by both the Strategic Plan Advancement 2021 Integrated Internal Competitive Seed Grant awarded by the College of Agriculture and Life Sciences at Virginia Tech and by the Thomas F. and Kate Miller Jeffress Memorial Trust via the Jeffress Trust Awards Program in Interdisciplinary Research.This research was also partially funded by The Assistant Secretary of Defense for Health Affairs through the Tick-Borne Disease Research Award, endorsed by the Department of Defense,through the Congressionally Directed Medical Research Programs under Award No.W81XWH-19-TBDRP-CDA:The opinions, https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 25/32 7/19/26,3:36 PM Widespread Circulation of lick-Borne Viruses in Virginia—Evidence of Exposure to Heartland,Bourbon,and Powassan Viruses in-... interpretations, conclusions, and recommendations are those of the authors and are not necessarily endorsed by the Department of Defense. GE is supported by the USDA National Institute of Food and Agriculture, Hatch Project VA-160131. - Footnotes Disclaimer/Publisher's Note:The statements, opinions and data contained in all publications are solely those of the individual author(s) and contributor(s) and not of MDPI and/or the editor(s). MDPI and/or the editor(s) disclaim responsibility for any injury to people or property resulting from any ideas, methods, instructions or products referred to in the content. References 1. Rochlin I., Toledo A. Emerging Tick-Borne Pathogens of Public Health Importance: A Mini- Review. J. Med. Microbiol. 2020;69:781-791. doi: 10.1099/jmm.0.001206. [DOI ] [PMC free article] [PubMed] [Google Scholar ] 2. Eisen R.J., Kugeler K.J., Eisen L., Beard C.B., Paddock C.D. Tick-Borne Zoonoses in the United States: Persistent and Emerging Threats to Human Health. ILAR J. 2017;58:319-335. doi: 10.1093/ilar/i1x005. [DOI ] [PMC free article] [PubMed] [Google Scholar ] 3. 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Supplementary Materials microorganisms-12-00899-s001.zip (100.8KB,zip) Data Availability Statement Data are contained within the article and Supplementary Materials. 31/32 https://pmc.ncbi.nlm.nih.gov/articles/PMC11124039/ 7/19/26,3:33 PM Fight the Bite:Tick-Borne Diseases-Roanoke Health District �.` A Commonwealth of Virginia Website An official website Here's how you know English V Find a Commonwealth Resource VDHVIRGINIA DEPARTMENT OF HEALTH To protect the health and promote the well-being of all people in Virginia Virginia Department of Health>Roanoke Health District>Community Updates>Fight the Bite:Tick-Borne Diseases Fight the Bite: Tick-Borne Diseases Posted on April 29,2024 by shannonbowles RCAHD Community Health Update A Roanoke City&Alleghany Health Districts publication As we enjoy another beautiful spring in Southwestern Virginia,we encourage residents to take steps to protect themselves from ticks.Sometimes tiny and hard to spot,ticks can cause serious medical problems including Lyme disease and alpha-gal food allergy,and some life-threatening diseases such as ehrlichiosis, anaplasmosis and Rocky Mountain spotted fever. In recent years we have seen a significant jump in reports of tick-borne diseases.In 2023,the number of reported Roanoke City and Alleghany Health Districts (RCAHD)Lyme disease cases(91 cases)increased more than 50%over 2022(58 cases).*Tick-borne diseases can pose a serious public health threat because if left untreated,in some situations they can lead to severe illness requiring hospitalization or even death.We are also seeing increases in acquired red meat allergies caused by ticks,sometimes referred to as"alpha-gal syndrome" Although more than 15 different types of ticks have been found in Virginia,the ticks of particular concern are: • the black-legged tick,which transmits Lyme disease,anaplasmosis,babesiosis and more. • the Lonestar tick,found in suburban areas at lower elevations such as ours,which transmits ehrlichiosis and alpha-gal syndrome. • the American dog tick,which can transmit Rocky Mountain spotted fever. The most important protection strategies are those that prevent you from being bitten in the first place.The best protection is to use an insect repellant that protects against both ticks and mosquitoes,such as those with a concentration of 20-50%DEET.Follow the product label directions for safe use on your skin and on your clothes.Although natural substances such as eucalyptus or lemon oil have repellant qualities,they may not be as effective as DEET. Pre-treat your shoes and clothes with permethrin spray to provide a long-lasting repellant barrier.Also,tuck your pants into your socks when you are outdoors, and remember to protect your pets:medicated collars,and oral or topical products formulated specially for pets can be very effective. After outdoor activity,inspect yourself and your children,clothing,and gear for ticks.The running water of a shower can also wash away ticks before they attach. If you do find a tick,use tweezers to carefully pull the tick straight away from your skin removing the head as well as the body.Do not attempt to cover it in petroleum jelly,nail polish remover,or any other substance.Be careful not to squeeze the tick's swollen belly.After tick removal,clean the skin and bite area with rubbing alcohol.The longer ticks are attached to the body,the greater chance that they can pass along an illness. Also,take a careful look at the tick.Each tick species transmits different diseases,so knowing which tick has bitten you gives more insight to diagnose any resulting illness.If you have symptoms such as a bulls-eye rash,fever,or body aches,please call your healthcare professional.Poor health outcomes (hospitalization and death)can be prevented with early recognition and treatment of these diseases. Rather than dispose of the tick,consider mailing the tick to the Virginia Department of Health for identification.This free service,part of the"Virginia Tick Survey,"provides information about tick species and can offer treatment insight should you become sick.In addition,the survey data is shared with the public at the county level on the VDH website. Knowing how to protect yourself and your pets can help ensure your enjoyment of outdoor activities throughout the upcoming warmer months.More information about tick-borne diseases and how to participate in the tick survey are available on the VDH website. *The Lyme disease case definition changed in 2022,resulting in a reclassification of Virginia cases that may not have been captured prior to 2022. https://www.vdh.virginia.gov/roanoke/2024/04/29/fight-the-bite-tick-bome-diseases/ 1/2 7/19/26,3:33 PM Fight the Bite:Tick-Borne Diseases-Roanoke Health District ID Community Update Home RCAHD Homepage < > Taking Steps to Address Heart Updated Tips for the 2024 Substance Use Disorder-Finding Protecting Our Pets and Families Health Respiratory Season the Good News from Rabies Posted in Community Updates Finding Solutions to Improve Reproductive Health Taking Care of Our Mental Health https://www.vdh.virginia.gov/roanoke/2024/04/29/fight-the-bite-tick-borne-diseases/ 2/2 STATE OF THE HERD THE 2025 DEER REPORT Introduction Welcome to the first annual Deer Report, a recap of the previous year's deer season and commentary on hot topics in deer management in the Old Dominion. While DWR publishes annual harvest numbers,the Deer Report dives deeper into the numbers and other topics that all deer enthusiasts will find interesting. In this issue: 2024-2025 Deer Harvest Summary Current deer population status Disease Updates Management Spotlight-Bedford County 2024-2025 Deer Harvest Summary During the 2024-25 deer hunting season, hunters reported harvesting 205,759 deer in Virginia,down just 0.4% from the 206,586 deer taken during the same time frame the previous season.This year's total included 101,238 antlered bucks,665 bucks that had shed their antlers, 13,019 button bucks, and 90,837 does(44.1%). The youth and apprentice deer-hunting weekend resulted in a harvest of 2,443 deer. The 2024-25 deer harvest was up approximately 4%from the last ten-year average of 198,398(Figure 2). These data do not include deer taken on out-of-season deer kill permits or those deer hit and killed by vehicles. The special late antlerless seasons (including urban archery)added 2,613 antlerless deer to the total harvest, bringing the final total to 208,372(44.6 female, Figure 1). 2024-2025 DEER HARVEST SUMMARY- ALL SEASONS Does 92,836 • • (44.6%) 101,340 Antlered bucks /13,295 •\ 'lam Button Bucks Shed bucks 901 Total Harvest=208,372 Figure 1.2024-2025 deer season harvest summary. These totals include the September antlerless only firearms and urban archery seasons (late seasons and kill permit totals are not included in this summary).The late seasons added 2,613 antlerless deer to the final total. 300000 50.0 Unknown =Females 250000 =Male Fawns =shed Males 40.0 [Antlered Males Percent Female 200000 _ 4 -' a y1r J � _ s =; 30.0 150000 '44 u p - i u _-= - -' z 20.0 _r-~t 100000 10.0 50000 £ . € A s f is rAl t a� kA i� 1 E lA,S l= s 3 3 is lai E & a a 3 -la I i 3 s _ II I 0 0.0 PONNN N N N N N NNNN CO CD CO CO CO CO CO CO CO CO CO CO O O O O O O O O O O O O V V CO OD W OD CO CD CD CO CO CO O O O O O N N N O) OD O N P O CO O N P O) CO O N .P O) CO O N P O OD O N Figure 2.Annual statewide deer harvest by sex and percent females in the harvest,1976-2024. Archery hunters took 14%of the total deer harvest while muzzleloading deer hunters and firearms hunters took 24%and 62%of the total harvest,respectively(Figure 3). In counties where dogs could be used to hunt deer,52% of deer were harvested with the aid of dogs during the general firearms season. Across all seasons in the counties where dogs are legal to hunt deer,dog hunters accounted for 36%of the total deer kill. Kill totals for each county are found in Table 1. .. z zr Deer KilLby Weapon Type;_2024-2025 6% Crossbow Shotgun 23% Muzzleloader C 24% c. t f : Pistol .. f Rifle ' <1% 39% N g,"° n . Figure 3.Deer Kill by weapon type for the 2024-2025 deer hunting season. Table 1.2024-2025 Virginia Deer Kill by County Antlered Shed Male Percent Total County Males Males Fawns' Females Female Harvest t.Shenandoah =,1412 ,,,IL,' 4_.°'I'll-'120 `. 1377 `' 47,3% :` '2913--1 Antlered Shed Male Percent Total Smyth 1066 • 3 64 588 34.2% 1721 County Males Males Fawns Females Female Harvest I,Seutha-mp ton,=' °•`• 1855 *;- ,40 :583 2574 >510"/0. ,°„, 5052,,:• •Accomack .-`` ' '1207 - 8 279" .1749 53.9% -3243 ' j S otsylvania 793 7 135 682 42.2% 1617 Albemarle 1775 13 199 2028 50.5% 4015 Stafford ;II -"441 -. .s•.b -61-., " 465 . .- .4?8% .,1-1 llC any° ,?,-—',I-1031 " 0 . "31 315..; , 22.9°70-77-1377 :1 Suffolk 741 8 144 891 49.9% 1784 Amelia .1232 10 222 1207 45.2% 2671 I Suit', `' 925", 11 =-222'` 1221." `513%„. ;`;2379='.ti 1'Amhetst -F.`16951_,• `I3°-•-;"'"-167/-7 11441----, ^•'43.5% ";33167, Sussex 1431 23 406' 1807 49.3% 3667 _. ° Appomattox 744 4 91 488 36.8% 1327 Tazewell'' '•' ., 12i0�` • -2' 56 •"':585 .-`31 6/0- -u-.1853-.fi •Au to -2911 ' "7�'- .•269•- . 2539 . 44.3/0 57 6<<: 39.5%� ���• ° °�;� � Virginia Beach 108 0 13 79 200 Bath 1053 2 34 494 31.2% 1583 I"Vsarren :^ ., „618 ..;-3.- :57 `'` X575.';..�45.9-6A177°1-71253•< 1L Bedford °-„3356 ,14`; 413.. 3933 51,0% - '37716 Washington 1529 3 42 654 29.4% 2228 Bland 827 3 58 476 34.9% 1364 L'_Westmorelandi- -^ "555 r'_9"„° °.167 ,r, 679- 'J .- 48.2% =x,3'1410"••1 :Botctourt° . -- 1552 -;3 ' ,. 130 '_1323 44.0% 1• 3008 Wise 925 0 27 280 22.7% 1232 Brunswick 1219 11 237 1036 41.4% 2503y_the . _ X1242 `` 2 .' ,,,,may -12.4_7___:".,__.„,„4„11.3%,,L,'„,`_'-258 13u 2," 874'` ° •":0 " ' 11< " _]'82 • "17.1% a 1067' *1 York 306 3 55 306 45.7% 670 Buckingham ° 1380 9 141 753 33.0% 2283 r TOTALS - 101,238•' 665 13,019 ,.90;837''_ •`444%• 205,759_ Campbell ` ;4.3450 3'•••..-•-189 .''`1180^ =41,8% - ° .>2822' Caroline 1222 25 271 1322 46.5% 2840 [�C o1G 1499 6 .123 =,. 1312 44.6%= 2940 -1 Charles City 520 6 112 555 46.5% 1193 Charlotte ,__,_,,j..0.;,,.3 - 6--, ,-,.1,1_,L_______". -fitb92 37,l% =1866-. Chesapeake 238 0 43 200 41.6% 481 I :.Chesterfield,'.. , 715 .. -.4`. F ;102 :580 41.4% 1401 Clarke 644 8 72 753 51.0% 1477 LCiatg`-` - ,999:` 'w-4 -65-- 588' ` '.;35.5%`- , '1656 Culpeper 1192 10 162 1466 51.8% 2830 F'Cii"mberland';"{',< .';,1093_•• ;1'4:7'' --- 154 .,;'•-928 , 7"-;42.5% R 17.2182" I Dickenson 733 1 9 292 28.2% 1035 L- inwiddie .• - .9_71„_ ` t12— 245 • •-::1043 :•' 45_9 -. ,•=2271-.,3 Essex 565 13 190 831 52.0% 1599 -Fairfax 475 - 1 ' 66 -_--,553 ' 50.5%, . 1095. Fauquier 2067 15 282 2437 50.8% 4801 17floyd,. 1337 < 13; -107 1318 47,5% 2775_1 Fluvanna 841 8 87 614 39.6% 1550 VFiaitklm• ',' ;',1981192 1902 ' .46.6% "'4082'71 Frederick 1203 6 118 1240 48.3% 2567 r'Gilea}a_, ;',,;1035.;',V1-1-51-31`,-°- , 934, «=843 ; 42.7%., ' =_'1974 Gloucester 447 14 137 523 46.7% 1121 [-Goochland 79.2Q _ . :.7- • '--1,10 "645,: . -41.5%' . ` `n1554, Grayson 1477 5 127 1434 47.1% 3043 I Greene . ', 472 "'-2 65 435 .44.7%° L L--974 I Greenville 767 6 186 907 48.6% 1866 }'Halifax x.°1946 •`"13• 240 " 1553 41.4%` n ' 3752--1 Hanover 815 13 236 1254 54.1% 2318 !Hennco `.,' =T,303";`,,I. "_:'1 . , °' 42'. ---.319•;77--..48:0%-- '665 "{ Henry 1004 4 33 436 29.5% 1477 Hi > > ` :`,-;71,-•-069 '=3. ., .• 55';. .°°.°563 33,3% =1690 C Isle of Wight, 961 16 253 1226 49.9% 2456 LJainesCity"t•W ,F^-.337,''u,, 's2.,_ -50- .'--,',-.405, „ _'51.0% 794 ` King&Queen 798 11 289 1126 _ 50.6% 2224 King George .. = 429, --;-:_8. , 73! -'`,.349 -40:6% ..=859 I King William 714 8 156 822 48.4% 1700 ,-- ancaster .^'` - • = '4011_" `.9, _ '114 - "530 .I-,50.0%,, `. V1060''1 Lee 846 0 25 323 27.1% 1194 Loude-un •- �,=16/8 _ -`,12 ''-'r '237 --'1;--2165° '' 52.9W-; .7409271 Louisa 1234 13 217 999 40.6% 2463 Luiienburg `.-1,1'- -:-"868,;;-;;',-`-:3 ,1-; . -125'.. ,-,••• 638 .,''. 39.0%t ' =1634• ` Madison 836 7 140 1004 50.5% 1987 Mathews , . --.213 , .-`,;4,. " ..•43'.• —`254 •. `49.4%.`- 514` Mecklenburg 1272 3 169 1012 41.2% 2456 I'Middlesex ---. +288` - 2' '72- ',298 - ='45.2% ;—,`660 ',I Montgomery 1347 2 118 1279 46.6% 2746 elson L '` _-,`1431 ' 6 •' 95'- "638 -1--29.4%- ,•:-2170 New Kent 528 11 116 511 43.8% 1166 1'Northampton ry"'w .'498. a7 2" °`•`;111°°" .599' 49.5°g' ' `'121071 Northumberland 484 7 107 599 50.0% 1197 Motto—'—way * ;. 887..-<';' 6 , .-`166; '904, .•'--46.11°!0 =,.1963W:.-1 Orange 835 6 142 1094 52.7% 2077 I ,:•Page •"x.905 .- 1.4 „ - 67- _ 660" , ;40.3% - -=1636 Patrick 1004 2 43 392 27.2% 1441 I_Pittsvlvania-_ 'c,' '2661 's= 15 ° 244_ ` 1956 . 40.1%'.-• .4876'"i Powhatan 903 4 124 867 45.7% 1898 j'Prince Edwa"r"d- =.'890''' -` S.""-" 82'' --"--'12--T577; X371°% za' '`1 4:--i Prince George 687 8 166 1019 54.2% 1880 E PrinceWilliani ,'"494 ,:.12' a 38: ' 482 ' ``-47,4% --. 1016"q Pulaski ' 1006 2 94 954 46.4% 2056 `-Ra _ annock. ",795 '--14. - ,113 ,599S-- 7 .519°la�" ;.•"19f7 Richmond 472 10 160 696 52.0% 1338 i;eRoanoke .•"'.,.•- 721 ' 1 t - 66` ' 641 "44.9% a 1429.• Rockbridge 1651 1 105 970 35.6% 2727 I Rockingham ' ,- 2485" -`3' -.- .188' =1722 ' ' .•39.2% - . ''4398 j Russell 1244 4 56 616 32.1% 1920 'Scott ,' 4521. ` 5 ": :'72 = '-823:1 °,-":340%" `."';'2421: a Virginia deer hunters have been more selective in their harvests in recent years,and are more selective than ever. Over the past decade, hunters are taking more bucks than does(Figure 4),and a similar trend is seen nationwide (Figure 5). This does not bode well for meeting population objectives throughout much of the state, nor elsewhere. in the country. In addition to selecting bucks overdoes, hunters are selecting for bigger bucks as well.The percentage of bucks taken that have 8 points or more is climbing on both private and public lands, and surpassed 50%on private land this past hunting season(Figure 6). ----------- -------- r VA Deer Harvest Trends, 1994-2024 140000 (( 120000 100000 80000 �'' Antlered `3 Female 60000 — Buck Fawns 40000 — ®Shed bucks 20000 0 R 6 O ti 6 ,cb O ti R 0 O ti R 0 O 0 O O c4:• O O 0 '� R 1 O O O O ,O `O O �O y0 �O (O (O O ,O O r Figure 4.Trends in antlered buck,doe,button buck,and shed buck harvests in Virginia.Aggressive doe harvest regulations helped stabilize deer herds in the early 2000s,but buck harvest has surpassed doe harvest since 2014. Deer Harvest Trend IF` s: Legend 2M .. sIll Antlered F" Antlerless lm, - Om 0 O O n 0 m o. N m Q lfi tJ n CO GI .--I N0 O 0 0 0 0 0i N N NO O O O O O O O O O O N N N O N N N O N N N N N N N NNNN N N i. Figure 5.The national trend of antlered and antlerless harvest is similar to that in VA.Graph from the National Deer Association's Interactive Deer Report(https://deerassociation.com/interactive-deer-report/) Percent of bucks 8 points or greater reported electronically 60.00% 50.00% .....:..... 2 30.00% Public Land m a 20.00% Private Land 10.00% 0.00% to O n CO CD O N CO V LO CD 1, CO O O N M V OOOOOO - NNNNN OOOOOOOOOOOOOOOOOOOOO NNNNNNNNNNNNNNNNNNNNN Figure 6.The percentage of bucks,reported electronically,having 8 points or more since 2004 on both public and private land. Electronic reporting became mandatory in 2021.50%of the bucks reported on private land had 8 or more points. Note in Figure 4 that lower doe harvest in the late 90s was due to conservative either-sex regulations at the time. In the early 2000s,either-sex regulations became more liberal to address overabundant deer populations, and hunters responded. However, antlerless harvest was still lagging in many area, so in 2008,the Earn-a-buck regulation was introduced. Also notice the big dip in 2014 for both buck and doe harvest—this was a big year for hemorrhagic disease(HD)across the state. Either-sex days were reduced in the areas that were hit the hardest by HD, and populations have rebounded and then some. Since then, buck harvest has remained above doe harvest despite liberal either-sex regulations throughout much of the state. Figure 7 shows the current relative abundance map for deer on private lands. The Deer Population Index(DPI) Virginia uses is calculated as the number of antlered bucks taken per square mile of deer habitat in each county. A study conducted in collaboration with Virginia Tech in 2014 helped develop a scale of DPI values that correspond to various levels of relative abundance of deer(very low, low, moderate, moderate to high, high). Through a stakeholder-driven process in the last Deer Management Plan, each county was assigned an objective based on societal tolerance for deer(termed"cultural carrying capacity"or CCC). Figure 7 depicts the current status, objective,and management goal(decrease, increase, or stabilize)for each county. We are trying to decrease deer abundance in nearly half of the counties in the state. One assumption of the DPI is that hunters shoot the first buck they see,which clearly isn't the case nowadays—this means that our method of monitoring relative abundance is likely underestimating herds relative to CCC. We look to improve our methods of monitoring deer abundance through the next Deer Plan revision process. Regardless,the trend remains—deer herds are above objective on private lands throughout much of the state and probably in more areas than the index currently suggests. , Current Private Land Deer Population ManagementApproach If More Abundant 2025 Private land Less Abundant \ Faigmccowrydeer hmaere�enot "" _4:a Deer Management Obiective Increase Deer Population to...* 1` ii\ ti y r M �-- Reduce Deer Population to...* 4' /v, e. -, No arrow Maintain Deer'Population at...* a "�°" R \/ 4� t° 4 'Arrowcolorindicates status goal' `,' nr,y{' f J� 0;;.;,:,-'4,:y it �1�_(zj ■ S .. ',...°, Figure 7.County deer relative abundance map showing current status,objective,and management approach for private lands as of the end of the 2024-2025 hunting season. Meeting population objectives on private land is becoming increasingly difficult as Virginia continues to urbanize (Figure 8)and hunter numbers continue to decline(Figure 9). 2001 2023 „ � a $W ; is Loudouri r '� ''''DI". t-oudoun �. , , ,,,,,„, .t .„,„ ,- • ; -. ,, . .. ... • 'f.:;.C5f17-,e' ' t*t ? xs L .Ia .;3 Er L ei �� r � $qty tr;r c8 „a � 4.+,. 4 f!� .• '. gyp..' mss.. �eii�l t�tL ', }, ,e.'` ,- , r �= '.f4-, z_r r..- 7 ' eri'^ tia�L. t 4,e[rAt 6al ,..........-„.. y` - . - ''''el aN - i i fi ��2 � 1-14a' �.,i 1 7.L J O t I W 11 i L�^'K4} }f i.,y y�� J��'sn y4rs. '1 <' K -b5:7;-4,1&:,442,,,,,.. � 191 yM-` ,`II: : { 1T t , t � .. ' rhesterfl� e 'r M' •`. Ci esterf �4 i y n a , � I ''!:,,-.:;;ii-" .,.,}r• h5--':� '�l'1 ,. .. .. '',''.'•'.: . r'i�'S� :.25bw ;`.._lam -4. i.F Figure 81 Development changes in Loudoun(top)and the Henrico,Chesterfield,and Richmond area(bottom)from 2001 to 2023. Red shading indicates land covered in development. Data acquired from the National Land Cover Database(NLCD). S 400,000 (Nonresident Youth 0Resident Youth 350,000 -O Nonresident Adult _O Resident Adult —— 300,000 _ _- -- __ i-\-n--,,,7- '---.--.7-- 250,000 p 'i ,$, 4z � - t. x; kg , A1,:',' Eft, *- _ '" i. #x E , , 1 F v -ter\.;--,L__ " -r-\__, ---- 200,000 _ ,� 0.1,4P: ri 150,00011 I 11 r, r� tmtn � l W agar it • M R i '' i 100,000 r;; ' n l' i _c ,; ! -l r h -1 7 to I 50,000 � I• ti �-L k Y V �ug I N i , .n �� rx o-'WA NbOs♦ b boa , v naafi o .,o. n ,an �qnN --� T b r NA V p G 6 Q+ �hVW n eTW Y � r N Yb N< OW bN� -ivy TNWOff �O^NYC.WW b W { b Ow ���qqqt� b O �O !I(10�Nb H Oe Y To tD - •S TW5I qS !`bi0N Wi Oi'4 N��b A 4 W No N:NR W'EA,R O O� bD e? 0 R OY,ibb Wb,�� NNNefN N NiVNN NNNNN NNNN NNNN NMN �y !e�� ' '- I Y = Yns.1 a'!.R*.'c' . -9,L'Ik.Zl t+' L�MY� '+\r" —, —a — _, _. — — —. — — . . —� —>, N Na N3 N N l.) CO CO CO CO CO CO CO CO CO CO CO CO CO CO O O O O_ O O O)) O1 O1 O1 N' O)) 0 . CO 03 CO CO CO CO O O)) O .A 03 N.) Figure 9.Virginia deer license sales from 1946 to present.Virginia saw a peak of over 340,000 deer licenses sold in 1987. There were 183,021 licensed deer hunters in the 2024-2025 season. The"COVID bump"in 2020 was short-lived. Deer Kill per square mile of deer. habitat 20'25 Top 10 counties' Figure 10 shows the total deer e -r tall , Total Kdl[so'mi habitat killed per square mile of deer 1 Bedrera�t,nty n.65I 1.2-2.5 2 Loudoun County' 9.43 I -12 5-3.5 habitat in each county. Bedford 3' • su'r county_ 8.69 l ;5-L5 County leads the state at nearl 4 I.aadceCounty` s"57 I -1 4.5-5:5 `Y y 5,: 1 sauthampten County'8.49 -•a' I ''l 5.5.6:5 - 11 deer killed per square mile! 6 Lanrastereounty 8.33 t 6:5-7.5 7 . Isle of lMfight County 8'1 , , -75-910 i a Despite such heavy harvest, 13 AcoomackCanty 7.93 940;65; ' 9` Montgomery County 9,82 ' Ighlan. -4.40 Bedford still has a tremendous 1° Girpei5erCourny 7.6sAllpr Al. �"a number of deer, showing just ` "� , Louisa ` `°''" , how productive the county isOpti.... Nelsen —" `� r sA .tin Si� ,h di and how prolific deer can be. Cu , ' w"" , . on I,k . ,',:"5:P"-.141.!&,1::' ews udtana .. . Prince' ,,...ft, - f t Tazewell Bland' r- Y' ;Cal", P e, and .,55- LW: ►� � wtddie '�` - R+III nenbur, � a firSatir • .Ivani: -- - /r� shmgtoq eo enbitr• . Figure 10.Map of deer harvest per square mile of habitat.Darker shades reflect higher "harvest intensity."The top 10 counties are also listed.Despite having the top two harvest intensities,Bedford and Loudoun are still well above objective. i - - Disease Updates Hemorrhagic Disease Hemorrhagic disease(HD) is a viral disease that's transmitted by biting midges(sometimes called"no-see-urns"). These midges prefer to breed in mud flats that are often created at the edge of ponds and streams as they dry up during a hot, dry period in late summer. When a deer becomes infected with the HD virus, it will often develop an incredibly high fever, causing it to seek water to cool itself. Not all deer will die from an infection, and some herds have developed varying levels of immunity to the disease. Those deer that do die often die within days of being infected. HD will often occur as a localized outbreak where many deer may be found dead in or around water in good,body condition. 2024 as another active year for HD,especially west of the Blue Ridge(WBR). The Shenandoah Valley experienced another significant drought last summer, and we saw an increase in HD as a result. We confirmed HD outbreaks in Albemarle,Alleghany,Augusta, Botetourt, Frederick, Page, and Rockingham. Historically, HD occurs less frequently WBR due to cooler temperatures and typically more rainfall. Also, hard freezes kill midges so earlier frosts have usually put a damper on HD activity WBR. However, as our climate gets warmer and we experience more droughts, HD activity has been increasing recently WBR as well as in other northeastern states where HD has been less common or nonexistent. The good news is that even herds that have been hit hard by HD can rebound within a couple of years barring any HD activity in subsequent years. DWR tracks HD activity through citizen obsery ations, reports from the Wildlife Conflict Helpline, and hoof data from DMAP cooperators(Figure 8). HD (% Sloughing Hoof Data) 10 4 9 9 8 7 5.7 6 5 4.4 a 4 3.4 1.t3 1.711. 3 1.9 1.4. 1 1.9 1 1.5 1.9 0.7 0.7 O. .® .6" .7 7 .5 1 I 0 N2 VCD CDNCO0)0 NM V U)CDND0)O NC')V CDCD N 0)0 NMV U7 C0 0)0)0)0)0)0)0)0)0)0000000000 NNNNNNN 0)co 0)'m000009222222229222929999999 29999 Figure 8:Percentage of deer harvested by DMAP cooperators that had splitting or sloughing hooves.The high fever caused by HD interrupts hoof growth,causing splitting or sloughing hooves.These observations help track HD activity across the state.Note the huge spike in 2014. Chronic Wasting Disease Chronic Wasting Disease(CWD) is a disease like no other. CWD is not caused by any sort of a virus,or bacteria, but a protein called a prion. There are normal prions in the body, but the CWD prion is misfolded and causes other prions to misfold. CWD belongs to a group of diseases known as Transmissible Spongiform Encephalopathies (TSEs),which literally translates to a disease that creates holes in brain tissue and can be passed from one individual to another. Other TSEs include Bovine Spongiform Encephalopathy(BSE, or"Mad Cow Disease"), Scrapie(occurs in sheep and goats), and Creutzfeldt-Jakob Disease(CJD, occurs in humans). CWD is known only to infect members of the deer family(cervids), including white-tailed deer, mule deer,elk, moose, and reindeer. The prions create holes in the brain and other tissues in the central nervous system that ultimately affect the animal's ability to function,causing it to starve or"waste away"(hence the name Wasting Disease). While the origin of CWD is unknown, it is possible that CWD either mutated from scrapie in sheep that shared pastures or captive facilities with mule deer along the front range of the Rocky Mountains or that it is a spontaneous TSE. CWD is the most significant wildlife disease of our time. It is always fatal to deer and there is no cure or vaccine. It is believed that the main route of CWD transmission is through the ingestion of prions, although fawns can also get the disease in utero from the mother if she's infected during pregnancy. A deer infected with CWD will at some point begin shedding CWD prions in saliva, urine,and feces. It is unknown at what stage of infection that deer begin shedding the infectious prions, but the incubation period for CWD(the time it takes from the exposure to CWD prions to the onset of clinical disease) is quite long. In experimental settings, minimum incubation was about 15 months and average time from infection to death was about 23 months in mule deer. The maximum course of disease is unknown, but can exceed 25 months in experimentally infected deer. Prions have no genetic material,are highly resistant to heat and disinfectants, and remain infectious in the environment for prolonged periods. Once an animal reaches the clinical stage of the disease and develops neurological symptoms, it may still take a while for the animal to die. It is in the very late stages of the disease when one may see the so-called."zombie deer,"as the media tends to describe them—staggering, slobbering bags of bones that are unaware of their surroundings. Because of the long incubation period and the time it takes for deer to show visible symptoms, infected deer can shed prions and potentially spread the disease for over a year while appearing perfectly healthy. In fact,when hunters receive a call from us notifying them their deer tested k, .,,1' positive,they are usually surprised because their deer showed no signs of ' '' "1' , /� ` disease. Additionally, many of our positives come from bucks taken to a " " ` cooperating taxidermist, and these are typically big, handsome deer—not 1 e some"zombie." Many times, infected deer may die of other causes before they N.r-,47 �. N f succumb to the disease itself,such as predation, pneumonia, or getting hit by aa wF vehicle due to their neurological deficits. h r In the 2024-2025 season,we surpassed 100 positive detections,the highest ' total of any year since the disease was first detected in Frederick County in 2009 -tw f n. The Roanoke County positive before being dispatched.Photo by Mark Edwards. CWD sampling effort and positives for the 2024-2025 season. DMA Counties in DMA Total deer tested CWD detections Location of detections 1 Clarke,Frederick, 611 79 Clarke(9) Shenandoah,Warren Frederick(53) Shenandoah(12) Warren(5) 2 Arlington,Culpeper, 2959 17 Culpeper(2) Fairfax, Fauquier, Fauquier(3) Loudoun,Madison, Loudoun(7) Orange,Page,Prince Madison(3) William, Prince William(1)* Rappahannock Rappahannock(1) 3 Carrot,Floyd,Franklin, 2123 13 Floyd(5) Pulaski,Roanoke, Montgomery(7) Wythe Roanoke(1)* 4 Bland,Smyth, 146 0 Tazewell Non-DMA statewide 2262 0 *Denotes first positive detection in the county. The first positive detection in Prince William was found after a culling effort at Manassas Battlefield Park in winter 2025. The Roanoke County positive was a 6.5 year-old buck that was showing late-stage symptoms of CWD and was dispatched by a local Animal Control officer. Management Spotlight•Bedford.County In"Management Spotlight,"I will plan to highlight a unique region or situation relative to deer management in Virginia that I feel is worth sharing. In this inaugural edition of the Deer Report, I've selected Bedford County. It's difficult to pick one thing to focus on with Bedford,which is partly why I wanted to highlight it here; it has a lot of things going on. First and foremost, Bedford is what I call a"deer factory." At over 760 square miles in size and being 95%deer habitat,there's certainly plenty of space for deer to call home. On top of the amount of habitat, a lot of it is high quality, meaning does can pump out lots of fawns and bucks can produce impressive sets of antlers. Bedford consistently yields the highest total of deer killed per square mile of deer habitat in the state(as high as 11 deer killed per square mile!). While it may sound like a deer manager's paradise,these figures come with their share of baggage as well. Bedford consistently leads the state in the number of deer-vehicle collisions, its deer population has historically been well above objectives set forth in the state Deer Management Plan (see population index graph below), and agricultural producers deal with extensive crop damage each year. Bedford County Private Land Deer Population Index 7 flMP Y175te 67 1144.1-,'(431A-?. s.5_;- >3.60 6_ModeratetoHigh 2:81: 3:60 Moderate 2:01. 2:80 55 L'ow "V .`k :1.01 :2.00 'Very Low <=1.00 - r 04'5: 35. . ._ .o aroa tem., 1i 2'5-4oderate-l 1.5—ILO;<ie d 't,,1 0:5--IVeryLow: 4' 1994 1995 1998 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 I , 'Index 3-43 4.05 3.85 3.84 3.82.3.75 3.85 4:78 4.74 5.62 5.21 4.83 5.74 5.52 536.4.99 4.22 4.51 4.49 4.95 4.01 4.67:4.21 4.58 4.58 4.81 5.16 4.81 4.22 5:16 4.66' The population index used by DWR to monitor population trends in each county is the 3-year average of the total number of antlered bucks killed per square mile of deer habitat(red line). A cultural carrying capacity(CCC)study completed by VA Tech in 2014 helped develop the upper and lower bounds of each population index category(very low,low,moderate,moderate to high,and high)for the 2015 Deer Management Plan. DWR's objective in Bedford has been to reduce herds since the Deer Plan was revised in 2006. Bedford County first went full season either-sex in 1991—between 1987 and 1991, one could only take a doe with a firearm the last 6 days of the firearms season, and from 1980-1986, it was only the last 3 days. In 2008, DWR unveiled the earn-a-buck(EAB) regulation, under which a hunter is required to take at least 1 doe before taking their second buck,and at least 2 does prior to taking their 3rd buck. Bedford was one of the first 8 counties where DWR implemented EAB in an effort to try to increase antlerless(female) harvest to reduce deer populations. The goal was to increase the percentage of females in the harvest to 50%or more in order to drive the population trend down,lard. EAB yielded an immediate bump in percent females reported in the harvest, and the population index began to turn. Over time,the percentage of females in the harvest has dropped and the population index began to climb again. In 2023, DWR added the early(September)and late(January)antlerless only firearms seasons to try to right the ship. In 2025,the firearms season was extended from 4 to 7 weeks. Bedford County Private Land Deer Kill 1994to Present 12000 : M.unknown- Fatale o .c r Male Fawns. a ,s ana0 -- .: o a Shod MalesLito • o Antlered,Males ¢ 6 .� 0a Percent Female'„; 80Q0_ c 6 't 4;4. T askr teP'„!X6000':. s a 0.3" g,, Y',!-) a - if4 _ t 4000 , v -.^-t tit -, �� �-� 2000-- F o #- '` � +� t — r a -- r :0;9 � r iii' j d3 r a n.R �R`ai�Q}��f9� A � (� 4 R# f1iLEI r� d 4 i 4 E _ .` R fib iv'.Rt 1 (i3 t r 0: c :'1t,: �f-1 S8 `h. -ST O7 8 . N .C7 .8 8 -lfl 18 8 W -D N,_ M 'V'- 4fl tO t Iti 07 flf c9 N 'a M. -._ 6Y Q) m 'a) M D�' O D D O Q O O D C] 0 _ N O N O N. Q1. Ol O! L1 ;7!' ,D D D', D O D D N O O O O N O N O N O- N O O D_ D D ,D C] r r N N' N� N N' N N N N N -N N N' N N N N N N N N_ N �'N- :N N While DWR's deer management staff can try to influence the doe kill by increasing opportunity(season length)and implementing regulations aimed at requiring hunters to kill does(EAB), it's up to the hunters to pull the trigger. Nearly every state that manages white-tailed deer is currently facing the issue of hunters'reluctance to shoot does, and Virginia is certainly one of those states. To help influence doe harvest at the local level, a group of Bedford County landowners,farmers, and administrators partnered with Virginia Hunters for the Hungry and 3 local deer processors to initiate the"Bedford County Deer Management Project Raffle." Several donors and sponsors chipped in to provide 5 prizes for the drawing. To be eligible, a hunter had to donate a deer(taken in Bedford)to one of the 3 participating processors, and they received 1 raffle ticket for each deer that was donated. This effort yielded 1,107 deer being donated in 2024/2025 in Bedford County(an 80%increase from the previous year), and 30,537 pounds of venison (75%increase from previous year). Percent females in the harvest on private land went up one percentage point from the previous year over the same time period. Hunters donated approximately 14%of the total county harvest to Hunters for the Hungry! This program was a win for all involved—increased doe harvest was achieved, more venison was distributed to those in need, and 5 lucky hunters got some great prizes. The Buck Stops Here History, Biology, and Management of White-tailed Deer in Virginia White-tailed deer garner more interest than any other wildlife species in Virginia. Many Virginians relish the chance to hunt,watch, or photograph this most popular game animal. `\' As the largest herbivore(plant-eater)in the Commonwealth, deer have a profound impact on ` + • native forest ecosystems. Deer also inflict millions of dollars in damage to crops,trees, and gardens and are a safety risk on our highways. •i A History Lesson z North American Indians relied on white-tailed deer for meat, hides, and sinews(cordage). Deer were plentiful and widespread when Europeans first settled Virginia in the early 1600s. Explorers moving west from Virginia referred to white-tailed deer they encountered as the"Virginia deer"—the English version of its scientific name, Odocoileus virginianus. By 1900,over-harvest of deer for food and hides had nearly extirpated the species. Since the 1930s,Virginia's deer population has rebounded as a result of protective game laws, restocking of deer into areas where they were absent, and habitat restoration. Since the early 1990s, deer management objectives have switched from restoring and increasing to controlling and stabilizing populations over much of the Commonwealth. Baby boom: There may be twice as many deer in Virginia today—nearly 1 million-than when Jamestown was settled. White-tailed deer, nearly extinct in 1900, reproduce quickly and adapt well to human landscapes. Biology Matters Deer inhabit deep forests, open fields, rocky mountain tops, coastal islands, and even cities and towns across Virginia. Deer can thrive anywhere just short of concrete and steel! Optimum deer country is a mixture of many habitat types(e.g.,woods,fields, crops, brush, etc.)growing on fertile soils. Habitat for deer, like other wild animals, consists of four basic components: • Food-an assortment of green plants,woody browse, mast(nuts and berries), and fungi; • Water—rarely a problem for a large, mobile animal; • Cover(shelter)—almost any thicket,woodlot, hedgerow, or tall crop field; • Space—bucks (males) range over approximately 600 acres,while does may use 200 acres. Top that!Bucks have antlers, not horns. Horns are permanent keratin structures found on cattle, sheep, etc. Antlers, one of the fastest growing animal tissues in the world, are bones that drop off and regrow every year! Under optimum conditions, a deer population could double in size annually. With no regulating factor(e.g., predators, hunters), a deer population would expand to the point where some resource, generally food, became scarce. Deer have few natural predators in Virginia, and other sources of mortality(e.g., diseases, injuries)are not sufficient to control populations. The maximum number of deer a habitat can support on a sustained basis is the biological carrying capacity. Deer populations can grow rapidly because does breed early(generally at 1 year-old), have twins most years, and continue to breed into old age(often 8-10 years). One buck can breed with many does, so removing bucks impacts populations little. Does control deer populations,so deer population management must focus on does. Straight from the deer's mouth:Deer are aged by the number, stage of eruption, and wear patterns of their teeth, much like horses. Deer Management 101 By law, the Virginia Department of Game and Inland Fisheries has primary responsibility for managing white- tailed deer in Virginia. The Virginia Deer Management Plan, first completed in 1999 and revised in 2006,guides management of deer habitat, deer populations, damage caused by deer, and deer-related recreation in the Commonwealth. Deer Habitat-Given the adaptability of deer, habitat management is generally less of a concern than population Management. Timber harvesting, prescribed burning, planting crops, and other activities that diversify habitats are beneficial.to deer. I beer Populations-An optimum deer population balances positive demands(e.g., recreational hunting,viewing) with negative demands(e.g., agricultural and garden damage,vehicle collisions,and ecosystem impacts). The deer population level people will tolerate is the cultural carrying capacity. It varies from place to place and is generally well below the biological carrying capacity. Using the cultural carrying capacity idea,the Virginia Deer MIanagement Plan identifies areas where deer populations should increase, decrease, or remain the same. Stomach bigger than your eyes?Deer eat 3-5%of their body weight per day! A deer's appetite can get it into trouble in a garden or corn field! i Regulated hunting is the most effective method available for managing wild deer populations. Experiments with contraception show that fertility control is not a viable `�4\ • //,'.�_ option for controlling wild deer populations at this time. Herd density and health are Y/-..-`' '''L — best controlled by regulating the harvest of female deer. This is one reason why hunting seasons vary across the Commonwealth. The number of days when does r - can be killed depends on the population objectives in a given area. Since 2000, Virginia hunters have killed an average of 225,000 deer annually, nearly 45%of t _ which were does. 7 TS' ' Surveillance for chronic wasting disease, bovine tuberculosis, hemorrhagic `' { � disease, and other health risks to Virginia's wild deer population has become a high :7,--A1-•-•_:.--_,� 9� P P 9 I - priority in recent years. Chronic wasting disease, an infectious,fatal brain disorder -.., of deer,was discovered in a hunter-killed during 2009 in Frederick County, near the - , ongoing disease outbreak in West Virginia. Deer held in captivity(e.g., zoos)are closely monitored for disease. Keep wildlife wild! White-tailed deer belong to the public, and it is illegal to have one as a pet. If you find a fawn, please leave it where you found it. It is normal for female deer to leave their hidden fawns alone for long periods as they feed. When humans interfere, chances that a fawn will survive are greatly reduced. A truly injured wild animal can be taken to a licensed wildlife rehabilitator, but it can NEVER be kept by anyone else. I Damage and Human Safety—Deer damage crops, trees, gardens, ornamental plants, and low-growing forest vegetation important for nesting birds and other wildlife. Vehicle accidents involving deer are responsible for less than 2%of all motor vehicle casualties in Virginia. An average of 3 fatalities and over 450 injuries are attributed to deer-vehicle accidents annually. On the road again:Deer move more during the breeding season (October-December) than any other time of year, • so watch out for them as you drive. Slow down and stay alert! I Controlling regional deer populations using regulated hunting is the primary means of reducing deer damage. Hoyt/ever, local deer problems can also be handled using special hunting programs(e.g., Deer Management Assistance Program), out-of-season kill permits, or sharpshooter programs. Homeowners and producers can reduce deer damage using fencing, chemical repellents, guard dogs, less-preferred plant species, and by removing food sources that attract deer(e.g., corn, grain, hay, pellets,fruit, spilt bird or pet food, garden or table scraps). Don't feed the deer!Concentration of deer around human food sources leads to increased risks of disease transmission, local habitat destruction, aggression among deer, and the potential for deer-human conflicts. I Recreation—Providing diverse opportunities for deer hunting, viewing,and photography that are safe, ethical, and compatible with land uses are important objectives in the Virginia Deer Management Plan. Deer hunting is a deeply-rooted social tradition in Virginia. The economic impact of deer hunting in Virginia is over$250 million i annually. { rI a Forimore information about deer history, biology, hunting, management programs, damage prevention .rfitlr andjmuch more,please visithttp://www.dgif.virginia.gov/hunting/va game wildlife/index.html. — I Q,,_ vagnniii zun sasva averJnaVvcrvma. English Find a Commonwealth Resourci An official website dare's haw you tmn+, 9 m• VIRGINIA Virginia M BUY LICENSES Qt S 1 • Home • Bing • Virginia's Deer with Justin Folks:Deer Populations on the Rise By Justin Folks/DWR Photos by Meghan Marchetti/DWR elcome to the 2026 Virginia Deer Report,where we dive deeper into this past deer hunting season.This summer,we'll talk about the 2025-26 deer harvest summary,the current deer pulation status,disease updates,and the importance of doe harvest.We covered the deer harvest summary from last season,and now we'll be talking about deer population status anc ;ease updates.You can see the 2025 State of the Herd deer report here. )w are we_doing from apopulation standpoint?Things could be better.The map below shows the post-hunt population status on private lands in each county based on our deer pulation index—the number of antlered bucks killed per square mile of deer habitat in each county.The color of the county indicates its current status(very low to high),the color of arrow indicates its objective,and the direction of the arrow indicates whether we're trying.to increase or decrease the population in that county.For example,Augusta County rrently has a high population status(red)and we're trying to decrease it to moderate(yellow).A county without an arrow means we are currently meeting the population objective.A the end of the 2025/2026 season,we need to decrease deer abundance in 56 of 97 counties. Private Land Deer Population Status, 2026 ... High lb' ribt irifill** - - , �FAIRFAX Moderate to High ®liv. \E L� i, ModerateA h 4-1 � ' ®' 4 Low �*� Very.:Law .a sril s�``IN --,rik- _se‘r_00 4V- . . 'It '474, '7' I , - ,k,,e,3 - ces91. gra,,,, , ,16, , ^ - owik14-itz:z r ,4 Y� \ �"iiiiogiii)r, , ,o_,sr, ivikiik . - ' 10,4,- st, d4''>tyE �� � "�` BURG `a � �P • j _ Fa o SCOTT` 44' ATRIcK iv fiA1 iFJO_( ECKLENBURG �J 4` "' ; aii .er population status objective,and management goal for private lands by county as of the end of the 2025/2025 deer season.Objectives are currently being met in just 37 of 97 counties. id here is a map showing the relative abundance of deer on public lands.These values are largely based on deer kill on National Forest lands,especially those West of the Blue Ridg ir Wildlife Management Areas(WMAs_and other public lands East of the Blue Ridge are not large enough to provide a meaningful measure of deer abundance.The amount of itional Forest land within each county varies quite a bit,but with—1.7 million acres of the George Washington and Jefferson National Forest in Virginia,we can get a pretty good sen: how deer populations are doing across the Forest. Deer Population Status, Public Land 2026 .. High 4 - * Pr2.4414, • a4. ° uN Moderate to.High FAIRFAX. /4440 ile574,1. *. Moderate ^ "4 ' PAGE a'", 3'x-40 Low , 9T r f tGIHAtD Very Low "r'..'''''' `,/ '' r LoulsA�,� I� . `�' . c( .. AMHERST aw • 0.t ' I .. ,40 n i BEDCORQ pRidkE` � r I BU94' I CAMPBELL EIwVARD . A ;. BURRY a • • YO WISE . pY tp UNENBU$ CCii LEE t 'aA ir"fi2 ,. c` ',- 4---.' e� , ' 24.iud III& x . 447 ,-.44,,,,,,./0;4, „..,,,,,,,,- ,4i.:4 , SCI-"' WASKINGTON gL4YSON P IX HALIFAX ' , ,, .,G • �' 5 .er populations look allot different on public lands than on private lands West of the Blue Ridge,and so do the hunting regulations.The relatively high status values in counties like Bedford, I :e prior to me nuntmg season—this is a very coarse look at me overall population,but it allows us to took at statewide trends. I ne deer population prior to the Zu 14 season was timated at about 1.1 million deer,which increased steadily to an estimated 1.3 million deer in 2023 and 2024. r- _ o 0 500000 CO -Kr M co- co" .f+.. u M - CO in CO 'M. .- 1250000 tfl, `° o o. r °'. oof - C cV u, w, o. c 11) 1000000, U 750000 500000'. - 250000; Annual.. Estimate 3-yr-ave. 0. . 2003 2005 2007 2009 2011 2013 2015 2017 2019 2021 2023 2025 itewide deer population estimates over the last 21 years.We utilize the Downing population reconstruction method,incorporating harvest data,biological data from DMAP cooperators,at servation data from the annual Bowhunter Survey.The final population estimate is averaged over the three previous years to smooth out variation in the biological/harvest/observational to acquired. mtrast that population increase with a look at the number of deer hunting licenses sold between 1946 and 2025. 40,0;000 350,000 1 . 300,000 .— _ 250,000 _ - 3 LI ft 200,000 i 150,000 ■ 100,000 ®� 50,000: 0 Vr yr '0 m v O C •' tD -'0 0. 0 O O O O CJl sr •V's 'pr ''V. `J �a CO CO '0 `'0 ''0 O O - - N O± 0 00 t C. 0. " - CO !J 0 4 :03 N c', O .G- (Jo. 3 ■Resident Adult a Nonresident Adult o Resident Youth ®Nonresident Youth. :er license holders in Virginia since 1946.At our peak,there were more than 343,000 deer licenses sold in 1986.There were just 177,541 deer license holders for the 2025/2026 season.If you vent noticed yet,deer numbers are going up and deer hunter numbers are going down.Deer license sales have dropped 19 percent in the last 10 years,and 34 percent over the last 25 years my hunters are aging out,and we're not replacing them.Youth license numbers(orange bars)are declining as well. ggest around 17,000-20,000.We estimated almost 39,000 back in 2015. . Deer Hu.nterA - .e 2024 y , • 18% .a. 16% e.� r . . _ l" 14% �., # # 4 12% . - . •• r.. . j 10°l 3 O I .8% • , t •' t•, • • z 2% }, _. , 0% k e less than 20' ` 20-29 =`: • 30-39'. --' "} 40-49 °50-59 : 60-69 70 and over eakdown of deer hunting license holders by age class.The majority of deer license holders are in older age classes,with far fewer in younger age classes to replace them as they age out. inters aged 65 and older are exempt from hunting licenses if hunting on private property in their county/city of residence. sease Updates 'izootic Hemorrhagic Disease(EHD)and bluetongue virus(BTV),lumped together as simply Hemorrhagic Disease(HD),are common viral diseases that are often,but not always, al to white-tailed deer.Transmitted by a biting midge in the genus Culicoides,HD becomes more prevalent in late summer and early fall,especially following hot,dry summers that :ate ideal breeding conditions for the midges.Based on reports through the Wildlife Conflict Helpline and those given directly to DWR,HD activity was fairly quiet last year.We nfirmed one relatively small outbreak in northern Virginia and scattered reports of suspect deaths elsewhere in the state that were not confirmed to be HD.While it was quiet in rginia,HD was big news last year in southeastern Ohio and just across the border in West Virginia.Severe drought in the region set the stage for high midge abundance,and as we've m in Virginia where HD occurs less frequently(like West of the Blue Ridge),the virus tends to be much more lethal to the deer that become infected.Fortunately,deer herds general: )ound within a few years of an HD outbreak. ;spite sampling fewer deer for Chronic Wasting Disease(CWD)than the previous year,we again broke our record for most positives at 126.Sixty(60)of those were in Frederick )unty alone.Thankfully,none of the positive detections last year will have any implications for creating new Disease Management Areas(DMAs)or adding counties to existing DME case you didn't hear,CWD has now appeared on the Delmarva Peninsula.Delaware detected its first(and second)CWD-positive white-tail in Sussex County(their southernmost unty).This leaves South Carolina as the only remaining southeastern state yet to detect CWD. sy tuned for next month's blog about how hunters can help with Virginia's deer population! stiu Folks is DWR's Deer Project Leader. VTRC Virginia Transportation We Bring Innovation to Transportation Research Council Improving Animal-Vehicle Collision Data for the Strategic Application of Mitigation http://www.virginiadotorgNtrc/main/online_reports/pdf/18416.pdf BRIDGET M. DONALDSON� Senior Research Scientist -_ Final Report VTRC 18-R16 • VIRGINIA TRANSPORTATION RESEARCH COUNCIL 530 Edgemont.Road, Charlottesville, VA 22903-2454 vtrc.virginiadot.org Standard Title Page-Report on Federally Funded Project 1.Report No.: 2.Government Accession No.: 3.Recipient's Catalog No.: FHWANTRC 18-R16 4.Title and Subtitle: 5.Report Date: Improving Animal-Vehicle Collision Data for the Strategic Application of Mitigation December 2017 6.Performing Organization Code: 7.Author(s): 8.Performing Organization Report No.: Bridget M.Donaldson VTRC 18-R16 9.Performing Organization and Address: 10.Work Unit No. (TRAIS): Virginia Transportation Research Council 530 Edgemont Road 11.Contract or Grant No.: Charlottesville,VA 22903 107900 12. Sponsoring Agencies'Name and Address: 13.Type of Report and Period Covered: Virginia Department of Transportation Federal Highway Administration Final 1401 E.Broad Street 400 North 8th Street,Room 750 14. Sponsoring Agency Code: Richmond,VA 23219 Richmond,VA 23219-4825 15. Supplementary Notes: 16.Abstract: I Virginia is consistently among the 10 states with the highest number of deer-vehicle collisions(DVCs),with more than 61,000 reported for the year ending June 30,2016. Whereas DVCs represented 1 in 11 of the vehicle insurance claims nationwide in 2014,they represented 1 in 6 of the claims in Virginia. Although the insurance data provide some information on the magnitude of the DVC problem,insurance data do not provide location information for these crashes. Decision makers rely on reliable crash data to identify problem areas and determine the magnitude of the problem. Although the literature shows that animal-vehicle collisions(AVCs)are underrepresented in police crash report data,more detailed analyses are needed to determine the scale. Effective mitigation approaches to the AVC problem in Virginia are limited until a means to access and/or collect adequate data is identified. In this study,quality and cost evaluations of DVC data in Virginia were conducted that indicated an AVC underreporting phenomenon that is a problem nationwide. The study found that DVCs represent a considerable safety hazard in Virginia,but the magnitude of this problem is not apparent from the data that are currently available. According to deer carcass removal records, the number of DVCs in the evaluated areas was up to 8.5 times greater than what was documented in police crash reports,and DVCs were the most frequent type of collision in the areas evaluated. The underrepresentation of DVCs understates the costs of these collisions. DVCs were estimated to be 6 times costlier on average than what was indicated from police crash report data. The estimates used in this study put the DVCs as the fourth costliest of the 14 major collision types in Virginia,averaging more than$533 million per year. The underrepresentation of deer-related crash volumes relative to other collision types create missed opportunities for DVG mitigation in Virginia. Reliable data can be used to identify DVC hotspots for strategic mitigation,and the success of countermeasures such as wildlife underpasses with fencing have led to an increase in such mitigation in the United States in recent decades. The study recommends that a carcass removal element be added to the Virginia Department of Transportation's Highway Maintenance Management System(HMMS),currently in development. The HMMS is intended to provide a means for maintenance staff to track road maintenance activities digitally. Adding a module to the HMMS that would provide an efficient and accurate means to collect carcass removal records would lead to a high-quality DVC dataset if routinely used by maintenance staff..I With better information,the Virginia Department of Transportation can address these collisions in a manner that is consistent with their impact on the driving public. 17 Key Words: 18.Distribution Statement: AnimIal-vehicle collisions,deer-vehicle collisions,wildlife No restrictions. This document is available to the public collisions,animal carcass data through NTIS,Springfield,VA 22161. 19.Security Classif.(of this report): 20.Security Classif.(of this page): 21.No.of Pages: 22.Price: Unclassified Unclassified 27 Form DOT F 1700.7(8-72) Reproduction of completed page authorized FINAL REPORT IMPROVING ANIMAL-VEHICLE COLLISION DATA FOR THE STRATEGIC APPLICATION OF MITIGATION Bridget M. Donaldson Senior Research Scientist In Cooperation with the U.S. Department of Transportation Federal Highway Administration Virginia Transportation gResearch Council (A partnership of the Virginia Department of Transportation and the University of Virginia since 1948) Charlottesville,Virginia December 2017 VTRC 18-R16 DISCLAIMER The contents of this report reflect the views of the author,who is responsible for the facts and the accuracy of the data presented herein. The contents do not necessarily reflect the official views or policies of the Virginia Depaitaiient of Transportation,the Commonwealth Transportation Board, or the Federal Highway Administration. This report does not constitute a standard, specification, or regulation. Any inclusion of manufacturer names, trade names, or trademarks is for identification purposes only and is not to be considered an endorsement. Copyright 2017 by the Commonwealth of Virginia. All rights reserved. ii 1 ABSTRACT Virginia is consistently among the 10 states with the highest number of deer-vehicle collisions (DVCs), with more than 61,000 reported for the year ending June 30, 2016. Whereas DVCs represented 1 in 11 of the vehicle insurance claims nationwide in 2014,they represented 1 in 6 of the claims in Virginia. Although the insurance data provide some information on the magnitude of the DVC problem, insurance data do not provide location information for these crashes. Decision makers rely on reliable crash data to identify problem areas and determine the magnitude of the problem. Although the literature shows that animal-vehicle collisions (AVCs) are underrepresented in police crash report data,more detailed analyses are needed to determine the scale. Effective mitigation approaches to the AVC problem in Virginia are limited until a means to access and/or collect adequate data is identified. In this study, quality and cost evaluations of DVC data in Virginia were conducted that indicated an AVC underreporting phenomenon that is a problem nationwide. The study found that DVCs represent a considerable safety hazard in Virginia,but the magnitude of this problem is not apparent from the data that are currently available. According to deer carcass removal records, the number of DVCs in the evaluated areas was up to 8.5 times greater than what was documented in police crash reports, and DVCs were the most frequent type of collision in the areas evaluated. The underrepresentation of DVCs understates the costs of these collisions. DVCs were estimated to be 6 times costlier on average than what was indicated from police crash report data. The estimates used in this study put the DVCs as the fourth costliest of the 14 major collision types in Virginia, averaging more than$533 million per year. The underrepresentation of deer-related crash volumes relative to other collision types create missed opportunities for DVC mitigation in Virginia. Reliable data can be used to identify DVC hotspots for strategic mitigation, and the success of countermeasures such as wildlife underpasses with fencing have led to an increase in such mitigation in the United States in recent decades. The study recommends that a carcass removal element be added to the Virginia Department of Transportation's Highway Maintenance Management System(HMMS), currently in development. The HMMS is intended to provide a means for maintenance staff to track road maintenance activities digitally. Adding a module to the HMMS that would provide an efficient and accurate means to collect carcass removal records would lead to a high-quality DVC dataset if routinely used by maintenance staff. With better information, the Virginia Department of Transportation can address these collisions in a manner that is consistent with their impact on the driving public. iii • FINAL REPORT IMPROVING ANIMAL-VEHICLE COLLISION DATA FOR THE STRATEGIC APPLICATION OF MITIGATION Bridget M.Donaldson Senior Research Scientist INTRODUCTION Background A 2008 report to Congress estimated that 1 to 2 million collisions between vehicles and large animals occur every year(Huijser et al., 2008). Collisions with hoofed mammals such as deer are often given the most attention by depaitinents of transportation(DOTs)because of their risks to human safety. Deer are responsible for the highest number of animal-related human deaths in the U.S., causing more deaths than dogs, bears, sharks, and alligators combined(Lopez, 2016). More than 1.3 million collisions with deer(Odocoileus spp.) occurred in the United States for the year ending June 30, 2016 (Miles,unpublished data). When deer populations increase, deer-vehicle collisions (DVCs) increase, and the same holds true for an increase in vehicle miles traveled(Raynor,2016). According to State Farm's annual assessments of vehicle insurance claims, Virginia is consistently among the 10 states with the highest number of DVCs (Miles,unpublished data), with more than 61,000 reported for the fiscal year ending June 30, 2016. Whereas DVCs represented 1 in 11 of the vehicle insurance claims nationwide in 2014,they represented 1 in 6 of the claims in Virginia(Miles,unpublished data). Although insurance data provide information on the magnitude of the DVC problem, they do not provide location information for these crashes. Importance of Reliable Animal-Vehicle Collision Data Many states, including Virginia,rely on police crash report data to prioritize safety efforts on the roadway system. Staff of the Virginia Department of Transportation(VDOT)has sought guidance from the Virginia Transportation Research Council(VTRC) on addressing specific animal-vehicle collision(AVC)problem areas identified at the local level(Donaldson and Kweon, 2016). However, studies have shown that AVCs are underestimated in police crash reports (Donaldson and Lafon, 2008; Huijser et al.,2007). Because many drivers do not notify the police after a collision with an animal,the police records have been found to underrepresent the actual number of AVCs in most states (Huijser et al.,2007). This is consistent with findings in Virginia; Donaldson and Lafon(2008) found that the number of DVCs reported in police crash reports was more than 9 times lower than DVC estimates derived from animal carcass removal records in Rockbridge County. This has important implications; if AVCs are underreported, it is more difficult to identify the highest priority locations for potential mitigation. AVC data are also used by organizations and researchers outside VDOT. VTRC receives numerous requests each year for AVC data from other state agencies, local governments, university researchers, and county police departments. Reliable data are needed for various safety analyses and mitigation planning by these entities. Because measures to reduce DVCs depend on the locations and magnitude of the problem, further evaluations are needed with regard to the quality of Virginia's DVC data and the scale of DVC underreporting. This includes more detailed information on the sufficiency of police crash report data and VDOT databases that include information on DVCs. If DVC data are found to be insufficient in all data sources currently available to VDOT, a potential means to improve the data collection method and/or the data should be identified. Effective mitigation approaches to the AVC problem are limited until reliable and accurate means of data collection are implemented. With better information,VDOT can give DVCs the attention that is consistent with their impact to the driving public. PURPOSE AND SCOPE The purpose of this study was to conduct DVC data quality and cost analyses to determine if AVCs were underreported in Virginia and if so to assess the scale of underreporting with regard to volume and costs. A 15-month study was conducted from April 2016 through August 2017 to achieve the study objectives. The evaluation included analyses of up to 4 years of police report data and deer carcass removal data(2012 through 2016). In this report, the terms "AVC" and"DVC"reflect information that indicates that a vehicle collision with an animal(or deer, specifically) occurred. This information includes not only police crash reports of AVCs but also records of animal carcasses identified along or removed from Virginia roads. METHODS Five tasks were conducted to achieve the study objectives. 1. Conduct a literature review on successful approaches and strategies used by other states with regard to AVC data collection and AVC mitigation. 2. Identify sources of DVC data in Virginia and assess the data with regard to quality and volume. 3. Use carcass removal records to evaluate the volume of DVCs relative to other types of collisions. 4. Estimate the cost of DVCs relative to other collision types. 5. Identify opportunities to improve the DVC dataset and/or data collection process. 2 Literature Review To determine the applicability of AVC data,the online sources of literature were searched for(1)AVC data collection practices that are used by states to identify strategic locations for mitigation and(2)methods used by states and regions to reduce AVCs. The literature search was intended to provide a brief overview of successful mitigation strategies and AVC data collection tools used by other states. Sources of Virginia DVC Data and Quality and Volume Assessment VDOT databases that track road maintenance activities and road incidents were evaluated to determine whether and to what extent DVC information is documented. DVC data were first evaluated to determine how well the data enable a user to identify DVC problem areas efficiently and accurately. The data quality of each database was evaluated according to four criteria: 1. The DVC data can be easily queried(i.e., automatically separated from other records and evaluated by certain time periods and locations). 2. The records provide information on whether the animal is a deer or another species. 3. The records provide detailed location information. 4. The DVC locations can be easily mapped as a group (i.e., location data can be uploaded into a mapping program such as GIS). Carcass Removal Records and Evaluation of Volume of DVCs Relative to Other Collision Types The volume of DVCs from existing data sources was compared with the volume of carcass removal records collected on a Virginia interstate (I-64) as part of a previous study (Donaldson and Kweon, 2016). These carcass removal records were also used to compare the I volume of DVCs to that of other collision types. VDOT does not systematically collect carcass removal records, although some maintenance areas have kept such records for defined periods at the request of researchers for particular studies. Carcass removal records have been collected by a VDOT maintenance contractor for more than 5 years along a segment of 1-64 for previous and ongoing studies (Donaldson and Kweon, 2016). The contractor or VDOT maintenance employee documents the date, species, and location of the carcass to the nearest 0.1 mile in accordance with posted mile marker(MM) signs. Previous studies that evaluated carcass removal records, whether documented in the form of hand-written records or with the use of a handheld device and AVC collection software, have shown that carcass removal records-provide the best available depictions of the volume and 3 locations of DVCs (Donaldson and Lafon, 2008; Huijser et al., 2007). For this evaluation, therefore, carcass removal records were considered the standard by which to compare other types of DVC data. Cost of DVCs Compared to That of Other Collision Types With new transportation projects and safety evaluations,VDOT planning staff evaluate the last 3 years of police crash reports to determine the most common types of collisions (Mannell,personal communication). A similar evaluation was conducted by comparing the volume of various collision types (including DVCs) documented in police crash reports with the volume of carcass removal records. In transportation safety evaluations, the costs of collisions (which are calculated based on number and severity) are also commonly used as an indicator of the magnitude of crash problem areas (Herbel et al., 2010). A method was therefore developed to estimate the costs of DVCs in Virginia and compare them to the costs of other collision types (i.e.,rear end,head on, etc.). The costs ascribed to collisions based on severity(i.e.,property damage, incapacitating injury, minor injury, and fatality) were obtained from the Highway Safety Improvement Program (HSIP)Manual(Herbel et al.,2010), a resource routinely used by states (including Virginia) in conducting collision cost analyses. Because the substantial cost attributed to a single fatality (i.e.,more than$4 million) is more than 18 times higher than the cost attributed to the second most severe collision type(i.e., an incapacitating injury with a value of$216,000), any annual differences in fatalities can substantially affect the evaluation. Fatalities were therefore excluded from the analysis. This type of omission is not unusual in evaluations,of collision data when the goal is to illustrate a more consistent comparison among collision types (Martin,unpublished data). Strategies to Improve Virginia's DVC Data VDOT staff that have a role in managing or developing existing or forthcoming systems or databases related to road incidents or maintenance activities were identified and contacted. Discussions included the feasibility of adopting particular procedures with regard to improving or developing an improved system of DVC data collection. Any new sources of DVC data were evaluated with regard to data accuracy and reliability. 4 RESULTS AVC Data Collection Strategies and Mitigation Used in the United States AVC Data Collection With any road safety problem,the identification of problem areas and the effectiveness of applied countermeasures rely on the adequacy of data collection and reporting methods. AVC data are used for two main purposes: to assess and minimize the safety risk for humans and to assess and minimize the effect of mortality on the population size or population viability of selected animal species (Huijser et al., 2007). A reliable source of AVC data is not only an important element for evaluations conducted by transportation organizations but is also a valuable resource for various safety analyses and mitigation planning by organizations, other state agencies,local governments, researchers, and police departments. According to a 2007 survey conducted as part of a synthesis of state AVC data collection practices,police crash reports were the primary source of AVC data for 63%of the 30 responding states. Animal carcass removal data, on the other hand,which are typically collected by highway maintenance personnel at the site of a carcass pickup, were collected by 9 of the 30 state survey respondents (Huijser et al., 2007). This number has increased in recent years with the availability of mobile applications designed for roadway animal carcass reporting (Cramer, unpublished data). For example,the Utah DOT uses a smartphone-based system to collect carcass removal data. The application uses smart device global position system capabilities to provide precise ' location information,which is collected in a state database that is populated in real time. An interactive mapping system allows analyses of the data by Utah DOT highway managers. The data drive project decisions in the design of roadways and mitigation efforts (Jacobsen,2014). The Utah DOT maintained that the access to digital and streamlined AVC data improved efforts to increase road safety and reduce accident costs related to vehicle damage, injury, and incident response(Olson et al., 2014). Given the success of this system in providing reliable collision data, other states are working toward the adoption of this type of carcass removal data collection (Cramer,unpublished data). A similar type of mobile application is under development by the Road Ecology Center at the University of California,Davis. The application allows users to document each carcass visible along the road and/or removed from the road. Data can be mapped and analyzed to determine AVC problem areas (Fraser,unpublished data). Some states now use web-based systems that allow citizens to report locations of animal carcasses along the roadway. These citizen reporting programs use a map and database to allow users to record the locations of these incidents (Fraser, 2016; Maine Audubon,n.d.). Although the increasing accessibility of mobile reporting systems is likely to encourage more use by state DOTs, carcass removal data are not documented at a statewide level in most states (Huijser et al., 2007). As a result,AVCs are underrepresented; and the spatial precision of 5 the data is usually relatively low(Slater,2002; Romin and Bissonette, 1996; Huijser et al.,2007; Huijser et al.,2008; Donaldson and Lafon,2008). This has important implications; if AVCs are underreported,they are likely to be underprioritized as a safety problem. Projects to mitigate AVCs may be more difficult to justify until reliable and accurate means of data collection are implemented. AVC Mitigation Accurate AVC data are needed to inform mitigation planning. In general,the goal of AVC mitigation is to keep animals off of roadways and/or to increase the vigilance of drivers. The most successful types of AVC mitigation have been well documented over the past two decades. These measures can be grouped into those designed to influence driver behavior, such as deer signs and driver warning systems, and those designed to influence animal behavior, such as roadside deer reflectors and wildlife crossings (overpasses or underpasses used by wildlife to cross over or under a road). An extensive literature review conducted as part of a report to Congress on AVC mitigation(Huijser et al., 2008)noted that more than 40 mitigation methods. have been tested and/or implemented in the last decade to reduce AVCs. The most effective methods were(1) certain types of animal detection driver warning systems, and(2)wildlife crossings used in conjunction with fencing(Huijser et al., 2008). These measures reduced AVCs by more than 80% (Bissonette and Rosa, 2012; Clevenger et al., 2001;Dodd and Gagnon, 2008; Forman et al.,2003). The success of these measures and the increase in collisions with deer and other ungulates in the United States have led to an increase in the implementation of AVC mitigation over the last 20 years (Best, 2017). Most states now have overpasses and/or underpasses designed for wildlife passage across a road corridor(Best, 2017). The majority of these states have constructed structures designed for large animals (i.e.,ungulates,bears, mountain lions) (Best, 2017). Currently, the Washington State DOT is undertaking"the most ecologically comprehensive mitigation project. . . in North America and likely the world"where 24 underpasses and 3 overpasses are being constructed with the widening of a 15-mile segment of the Snoqualmie Pass highway(Best, 2017). Recent decades have seen an increase among some states in efforts combining driver safety with habitat connectivity efforts. Actions include adopting AVC mitigation guidance and best management practices; incorporating habitat connectivity considerations (i.e.,wildlife crossings) into design and operations processes (AASHTO, 2014; Sharif, 2016; Smith, 2017); and/or hiring specialists in transportation ecology and habitat connectivity to identify habitat connectivity opportunities in'their state (AASHTO,2014). For example, state DOTs in Idaho, Montana, and Nevada have adopted or are in.the process of adopting a statewide prioritization process for identifying areas for wildlife crossings (Cramer,unpublished data). The use of animal detection driver warning systems is also increasing in the United States. These systems sense large animals as they approach the roadway. Once detection is verified, a warning system can be used to alert drivers to the danger,resulting in a reduction in vehicle speed and stopping distance(Huijser et al., 2006). A study in Arizona found a 91%DVC reduction following the installation of such a system(Dodd and Gagnon, 2008). In a study of a 6 buried cable animal detection system installed along a test road in Virginia, Druta and Alden (2015) found that with proper installation and calibration,the system detected large animals with more than 95%reliability. A"real world" evaluation of the system on a public road in Virginia is underway. The positive impact of AVC mitigation(on both driver safety and wildlife) at the state level has led to regional and even national involvement with the issue. Multiple regional efforts in the United States (Conservation Northwest, 2017; Landscape Conservation Cooperative Network, n.d.; Staying Connected Initiative, 2017)have been established to restore and enhance landscape connections across roads and state boundaries. Guidelines have been created for crossing structures (Clevenger and Huijser, 2011), associated fencing(Huijser et al., 2015), and incorporation of habitat connectivity considerations into the highway facility design process (Clevenger and Huijser, 2011). In a project under the National Cooperative Highway Research Program, a decision support tool was developed to assist DOTs with identifying and recommending solutions for habitat fragmentation and associated AVCs (Louis Berger Group, Inc., 2011). Finally, an international effort is underway to establish conservation connectivity areas. As a part of this effort, a roads working group was formed to advise and provide direction regarding transportation infrastructure so that it avoids, minimizes, and/or mitigates impacts to I wildlife movement and mortality within habitat connectivity areas. One of the missions of the group is for connectivity area designations to be comparable to other protected area designations such as national parks and wilderness areas (International Union for Conservation of Nature; 2017). Although the rise in some state and regional efforts to address habitat connectivity and decrease the impact of roads on wildlife suggests a continuing trend,most states have not incorporated AVC mitigation strategies at a programmatic scale or even at a local scale with regularity(AASHTO,2014). Costs to implement mitigation are a primary prohibitive factor j (Louis Berger Group, Inc.,2011), although cost/benefit analyses have demonstrated that the savings in property damage and other costs associated with an AVC can easily outweigh the costs of the countermeasures (Donaldson and Kweon,2016;; Huijser et al., 2009). DVC Data Quality: Comparing Data Sources Four VDOT databases that contain information on AVCs (and DVCs, specifically) were identified: Roadway Network System(RNS), Crash Analysis Tool, Customer Service Center (CSC), and Asset Management System(AMS). RNS and Crash Analysis tool include police report data. Table 1 provides information on how each of these databases performed according j to the four criteria described previously. Although insurance claims can be available to VDOT staff upon request, they are not readily available and are not used by VDOT staff for safety analyses. Insurance data,therefore, !were not included in Table 1. Insurance data are available for DVCs only as a statewide number; there is no information regarding locations or other crash details. 7 1 . Table 1. Performance of VDOT Databases With Information on AVCs and DVCs in Accordance With the Four Study Criteria Study Criteria 4.Large Groups 1.AVC Data 2.Species(i.e.,Deer) 3.Records Provide of Records Can Can Be Easily Can Be Determined Detailed Location Be Easily Database Queried from Records Information Mapped Police Crash Report Yes Yes Yes Yes Data Customer Service Yes Sometimes Sometimes No Center Asset Management Yes Sometimes Sometimes No System VDOT=Virginia Department of Transportation;AVCs=animal-vehicle collisions;DVCs=deer-vehicle collisions. Police Crash Report Data As described previously,police crash report data are the primary source of DVC data for most states (including Virginia), as they are often the only available statewide source of systematically collected DVC data. As transportation projects are developed,VDOT planning staff evaluate the last 3 or more years of police crash report data to determine whether safety measures should be considered in certain areas. Police crash report data are provided by the Virginia Department of Motor Vehicles and incorporated into web-based tools created by VDOT(RNS and Crash Analysis Tool). Both tools comprise efficient means to access detailed information in police crash reports. Specific areas and roads can be queried and descriptive attributes can be selected, including whether the crash was caused by a deer. Because latitude and longitude data are provided for each police crash report, large groups of data can be easily mapped. RNS and Crash Analysis Tool differ greatly with regard to how deer-related crashes can be queried,which affects the query results. For example,with RNS, "deer" can be selected in a "Collision Type" drop-down list. Crash Analysis Tool has the same"Collision Type" selection feature but includes an additional drop-down selection, "Animal (Deer)," whereby the user can select"deer," "no deer," or"all." This query allows the inclusion of all deer-related crashes, even those for which"deer"is not entered under"Collision Type"in the police crash report. For example, "Rear End"might be entered under"Collision Type,"but under the "Crash Description" entry of the police crash report, the text may explain that the driver's vehicle was rear ended after the driver applied the brakes quickly to avoid striking a deer. Queries conducted in Crash Analysis Tool,therefore,result in a higher volume of DVCs. For example, a search of "deer" in RNS for 2016 resulted in 5,593 records whereby a search for"deer" in the"Animal (Deer)"heading in Crash Analysis Tool resulted in 7,544 records in 2016. For this reason, AVC data from Crash Analysis Tool was used in the comparisons with AVC data from Customer Service Center and Asset Management System. 8 Customer Service Center and Asset Management System VDOT's Customer Service Center(CSC) allows the public to report a road problem or a work request. Through a call to a CSC telephone number or a web-based form, the public can report the occurrence and location of a dead animal along the roadway. The information is documented in the CSC database,which interfaces with VDOT's Asset Management System (AMS). VDOT maintenance staff receives and tracks work order requests through AMS. AMS work orders, including those for dead animal removal, are primarily based on information obtained from the CSC database,but maintenance tasks can also be added to AMS by VDOT staff With AMS,users can query"dead animal"work orders statewide or in certain locations. In order to access the location information,however, each record must be evaluated individually, as descriptions for the same location can vary greatly. For example, a carcass removal work order at I-64 MM 115 can be written as "I 64 115"or"I-64 MM 115" or"64 at 115," etc. In addition, specific locations are not always provided. To retrieve animal species information, each record needs to be evaluated to determine whether the description in the "Comments"column includes information on the species of animal, and this information is often not available. Determining species information in this way is time-consuming and difficult for long road sections or regions of the state. Similar to AMS, each dead animal record in the CSC database must be evaluated separately to retrieve information on the location. Although some records include a specific address,many include only a road name and no other identifying factors, such as the nearest intersection. More detailed information such as species of animal is sometimes available through viewing the"Comment" link for the individual record. Neither AMS nor the CSC database provides latitude and longitude coordinates that would allow for easy mapping of numerous records at a time. In cases where more than one person provides VDOT a report of a dead animal, both AMS and the CSC database may have the same incident documented more than once. DVC Data Volume: Comparing Data Sources Insurance Claims,Asset Management System, and Police Crash Reports Figure 1 compares DVC volumes among statewide sources. Insurance data were included given that they are available as a statewide number. CSC data were not included because the data available for querying go back only 6 months. From 2012 through 2016, DVCs in the police crash reports represented 1 in 7.7, or 13%, of DVC insurance claims. The volume of DVCs from AMS data was more than twice that from police crash reports but was substantially smaller than the volume from insurance data. 9 I � 70,000 60,000 50,000 !Insurance Claims 40,000 ■;Asset Management 30,000~ Rs System n Police Reports 20,000 , 10,000 0 i 2012 2013 2014 2015 2016 Figure 1.Statewide Comparison of Annual DVC Data From Insurance Claims,VDOT's Asset Management System,and Police Crash Reports(2012-2016) It should be noted that some auto insurance policies cover deer crashes but do not necessarily cover crashes with fixed objects such as a guardrail or a tree. If drivers filed false deer crash claims in order to be covered for a collision, this would result in more deer claims that actual collisions with deer. On the other hand,not all deer crashes are included in the insurance claims data because not all drivers have auto insurance and the claims data do not include drivers who do not report their collisions with deer(e.g., in cases in which the collision causes minimal to no damage or the driver does not choose to repair the vehicle). Carcass Removal Data,Asset Management System, and Police Crash Reports As noted previously, contractor carcass removal data for a segment of I-64 have been collected for other research projects for the past several years. These data were compared with AMS data and police crash report data for the portion of I-64 in Albemarle County, from MM 102 to MM 131 (Figure 2). The AMS dataset for carcass removals was typically greater than that for police crash reports,but the volume of carcass removal data was substantially larger than for AMS and police crash report data. From 2013 through 2016,the volume of carcass removal records was an average of 4 times higher than the volume of DVCs in police crash reports and 2.6 times higher than DVCs in AMS data. Although carcass removal data provide a substantially larger set of data than that available from AMS or police crash reports, the data do not represent all collisions with deer. Not all deer collisions result in a dead deer on or along the road that can be removed by VDOT; some proportion of struck deer are not killed or they die from injuries outside the right of way. 10 300 O Carcass Removals 250 / 1.41 ■Asset;ManavernentSystem - `° 200 �l Pblice Reports_ A .` ;.. 150 ,8 4" pit SY rE 100 , a. 50 } 's 9 c, s % $ " 2013 2014 2015 2016 Figure 2. Comparison of DVC Data From Carcass Removal Records,VDOT's Asset Management System, and Police Crash Reports Along I-64 in Albemarle County(MM 102 to MM 131)(2013-2016) Police Crash Reports Versus Carcass Removal Data Albemarle County VDOT safety analyses include evaluations of not only the volume of collisions over the past 3 or more years but also the most common types of collisions. Roadway designs and other safety improvements can then be planned to reduce those collision types. Figure 3 illustrates an analysis of collision types along the 30-mile segment of I-64 in Albemarle County for which carcass removal data were available (2013-2016). 300 i1 �4: 250 '— ■ Rear End 200 ti.; ,,— li Colliding with Fixed Object ;. k :: :Z,„\- Off Road z 150 w: h . .— gi Sideswipe 100 ,k. k t.— ,' � ■ Deer 50 ." .�.— {;:i ''' a .-s, 0 Deer(carcass removals) i i \x- t. ,. 0 i 2013 2014 2015 2016 Figure 3. Most Frequent Types of Collisions in Police Crash Reports From the 30-Mile Segment of I-64 in 'Albemarle County Compared to Carcass Removal Data(2013-2016) 11 The figure compares police crash reports (varying by collision type) and carcass removal records. Although DVCs were among the most common collision types from police crash reports, it is clear that carcass removal numbers were considerably greater in volume than(1) DVCs in police crash reports and.(2)numbers of all other types of collision. According to carcass removal data, DVCs were approximately 3 to 5 times higher than the next two most frequent types of collisions (i.e.,rear end and colliding with fixed object off road) along the evaluated interstate segment. Afton Mountain Safety Evaluation A similar analysis was conducted based on a real-world example of the application of police crash report data. In 2011, VDOT.targeted a section of I-64 for safety and mobility improvements because of a high number of vehicle crashes. The safety improvement area included a mountainous 8-mile segment of I-64. Using police crash reports,VDOT safety engineers found DVCs to be the third most frequent type of crash in this area(VDOT, unpublished data). Vehicle collisions with black bears were also frequent; 13 black bears were killed from vehicles in this area in October 2013 alone (VDOT,unpublished data). In Figure 4,the first three bars (police crash reports)illustrate the type of findings that precipitated the safety improvement analysis. These include the top three crash types according to police crash reports from 2012 through 2016 along the evaluated segment. The fourth bar represents the actual number of DVCs according to carcass removal records. DVCs according to carcass removal records were 8.5 times higher than what was reflected by police crash reports and 1.8 times higher than the next leading type of collision(fixed object off road). Actual DVCs represented 42%of the collisions in this area. 250 221 200 v` j.- 150 122 am• 104 100 4th°;? 7` 50 26 w� � a 1 1 1 I Fixed Object Off Rear End Deer(police Carcass Removals Road reports) (deer) Figure 4. Analysis of Crash Data Similar to That Conducted for VDOT's Safety Improvement Analysis of an 8-Mile Segment of I-64 But With the Addition of Deer Carcass Removal Data(2012-2016) 12 When the same analysis was expanded to include a larger segment of interstate (i.e., a 30- mile segment from Staunton to just west of Charlottesville that was evaluated in an earlier study (Donaldson and Kweon, 2016); carcass removal data indicated that deer crashes were 5 times more frequent than DVCs in police crash reports and 2.7 times more frequent than the second leading crash type (i.e., fixed object off road). Summary of DVC Data Comparisons As Figures 1 through 4 illustrate,the volume of DVCs retrieved from VDOT databases is not reflected by the number of DVCs according to insurance claims,nor does it approximate the volume of data obtained by documenting carcass removals. These illustrations of DVC data demonstrate that DVCs can represent a considerable safety hazard in certain areas of Virginia and the magnitude of this problem is not reflected by the data that are currently available to VDOT staff - Although improvements to the way DVC records are documented or organized in AMS or the CSC database may be feasible, such as reporting latitude and longitude data and'more clearly reporting species information for each record,the volume of DVC data available in these databases is insufficient to justify improvements. For this reason, other potential strategies were identified that would more accurately reflect the number of DVCs across the state.- Better data will illustrate the magnitude of the problem and the locations that should be targeted for mitigation. Estimate of Costs of Statewide DVCs A cost analysis was conducted with the use of the police crash report dataset(which provides information on collision type but is insufficient with regard to DVC volume) and the insurance claims dataset(which is the best available statewide data for DVC volume but does not provide information on-collision type). Assumptions were applied in order to estimate the total costs of DVCs statewide. As shown in Table 2,DVC data from police crash reports for the previous 3 years were separated by crash severity. The DVC volume from police crash reports was subtracted from the DVC volume from insurance claims in order to determine the number of remaining DVCs for which no severity information was available. (It was assumed that the collisions in the police crash reports were included in the insurance claims dataset.) DVC data from insurance claims, for which the severity data are unknown,were handled with the assumption that they were property damage only collisions. This results in a conservative cost estimate of DVCs, given that a proportion of deer-related injury accidents (which are more costly than property damage only accidents) is not reported to the police (M. Davis and Co., 2015). 13 Table 2. Description of Cost Estimations for DVC Cost Analysis(2014-2016) DVCs Source 2014 2015 2016 Collision Severity Designation Insurance Claims 63,145 57,503 61,141 Collision severity information is unavailable. Police Crash Reports 7,289 7,647 7,543 Collisions are designated according to severity(e.g., injury,property damage only). Difference(Insurance DVCs 55,856 49,865 53,589 Collisions are designated as property damage only minus Police DVCs) (for the purpose of this study). For all police crash report data, each collision severity was attributed a dollar value (Table 3). This approach was based on VDOT safety evaluations that are conducted as part of the VDOT Highway Safety Improvement Program, in which dollar values are attributed based on the severity of the collision(Table 3). DVC costs were calculated by adding the severity values for DVCs in police crash reports to the severity values for the property damage only designations (Table 2). As mentioned previously, fatalities were excluded from the analyses. Fatalities were a small proportion of crashes; they averaged 0.6% of the total number of non-deer crashes. Finally,the calculated DVC costs were compared to the costs of the top 7 of the 14 major collision types listed in thepolice crash reports (Figure 5 . Despite the conservative designation yp p � �' ) p :� of DVCs as predominantly property damage only accidents, estimates of the costs of DVCs based in part on insurance claims data placed them as the fourth costliest of the 14 types of collisions in Virginia in each of the 3 years evaluated. Based on these estimates, DVCs were 6 times costlier on average than what was indicated by police crash report data alone, averaging more than$533 million per year. Table 3.Costs According to Collision Severity Collision Severity Cost Incapacitating Injury(A) $216,095 Minor Injury(B+C) $56,272 Property Damage Only $7,428 Source:VDOT(2015). $1,400,000,000 ■ 2014 $1,200,000,000 ■ 2015 +., $1,000,000,000 IR 2016 u $800,000,000 g *"` To $600,000,000 c $400,000,000 gc < 200 000 000 $ $0 MUM Angle Rear Fixed Deer Sideswipe Head Other End Object Same On Off Direction Road Figure 5. Comparison of DVC Cost Estimates With Those of the Other 6 Costliest Collision Types in Virginia(2014-2016) 14 The most frequent non—deer-related collisions had higher injury rates than deer-related collisions. On average, from 2014 through 2016, 13% of Virginia DVCs appearing in police crash reports resulted in injuries whereas 35% of rear end crashes and 38% of angle crashes resulted in injuries. However, the high volume of DVCs placed them among the costliest type of collision in the state. Strategies to Improve VDOT's DVC Data Two potential means of acquiring better DVC data were identified: WAZE and VDOT's Highway Maintenance Management System. These methods are part of larger VDOT efforts to provide efficient sources of reliable information for VDOT staff and the driving public. WAZE Background In December 2016,VDOT launched a partnership with WAZE, a real-time crowdsourced navigation application. This partnership is part of the WAZE Connected Citizens Program whereby WAZE partners with agencies to share publicly available data. The WAZE data complement the traveler information tools available on VDOT's 511, such as traffic alerts and other real-time information that could affect drivers. VDOT 511 is also available as a mobile application. Like WAZE,Virginia Traffic, or 511, includes information that would have an impact on travelers (e.g., accidents, detours, closures, floods, etc.). Unlike WAZE records,which are entered by travelers, information from Virginia Traffic is populated with incidents reported by a variety of sources, including the public, local and state police, VDOT staff, and general contractors. Both Virginia Traffic and WAZE data are mapped for the public on a 511 website and the 511 application. At the beginning of the partnership,VDOT's Operations Division asked VTRC to evaluate the quality of the WAZE data and compare them to the VA Traffic database with regard to accuracy and reliability. The animal reporting portion of this evaluation was conducted as part of this study. Although information on animal-related accidents is not documented in Virginia Traffic, the carcass removal data for I-64 served as a useful comparison to the WAZE data. WAZE allows users to enter sightings of animals on the road. Users can document a sighting under headings termed"roadkill" (for dead animals) or"animals." The"animals" option is presumably to document live animals on or alongside the road, though this is not clearly specified in the application. For roadkill and animal entries, the species of animal is not recorded unless the user types in the species under a"description"heading. Determining the Reliability ofAnimal/Roadkill Entries in WAZE The comparison between WAZE and carcass removal data(a known reliable source of DVC data)was conducted using 21 days (February 5-25, 2017) of WAZE animal and roadkill 15 data that were obtained as part of the larger VTRC analysis of WAZE data. Carcass removal data for 56 miles, from I-64 MM 91 to MM 147,were compared to the WAZE animal and roadkill records for the same road segment. Table 4 includes the results of this analysis. , Table 4.Comparison of Carcass Removal Records and WAZE Data(February 5-25,2017,I-64 MM 91-147) Species(i.e., AVC Data Double Deer)Can Be Can Be Counts of Determined Records Provide Large Groups of Data No.of Easily Same From Detailed Location Records Can Be Source Records Queried? Event? Records? Information? Easily Mapped? Carcass 13 Yes No Yes(all Yes Yes Removal records) Records WAZE 34 Yes Yes(5 For 1 of 69 Not necessarily Yes "roadkill" instances) records (depends on where 35 user is when entering "animal" the data) Based on comparisons of the time and location entries between the carcass removal data and the WAZE data,there were 5 WAZE records that appeared to match 1 of the 13 carcass removal records (38%). (A record was considered a match when a WAZE entry was recorded within 36 hours and 1 mile of the carcass removal entry.) Two of these WAZE matches were entered as "animal," and 3 were entered as "roadkill." For all 5 matching records, the time span between when the carcass was reported and when the carcass was removed from the roadway was greater than 23 hours. This is logical, given that the opportunity for a WAZE user to see a carcass along the road increases with the length of time the carcass is there. Carcasses removed within a few hours seemed less likely to be reported in WAZE. As is the case from January through March each year(when deer are less active), there was a relatively low number of carcass removal entries (n= 13). The WAZE"roadkill" entries were substantially greater in volume(n=34), as were the "animal" entries (n=35). For the "animal" entries,however,the data did not indicate whether the user saw a live animal on or along the road or whether the user saw a dead animal as the result of a collision. The WAZE data, as they exist in their present form, do not represent an accurate and reliable source of AVC data for the following reasons: • There was a low percentage of matches between carcass removal records and WAZE entries (38%). • The volume of WAZE roadkill entries was 2.6 times greater than the carcass removal data,but it was difficult to determine occasions when multiple entries of the same animal were made. • The accuracy of the WAZE roadkill/animal location data is unknown(as it is dependent on the user's location when the data were entered). • Species is rarely recorded(1 of 69 "animal"/"roadkill"entries). 16 o There were several instances of what appeared to be the same animal reported by more than one WAZE user. Highway Maintenance Management System VDOT is currently developing a web-based software program that will allow the digital i documentation of road maintenance activities. With the program,named the Highway Maintenance Management System(HMMS),maintenance staff will be provided handheld devices for tracking road maintenance work orders. VDOT expects to bring the system online for initial use by the end of 2017. Because HMMS will allow users to enter spatially accurate location information(similar to applications that allow users to enter roadkill sightings or carcass removal records),the feasibility of adding a carcass removal element to the software was investigated. As was discussed previously, carcass removal data sources are superior to other DVC data sources in Virginia and elsewhere. The addition of such a carcass removal element that would yield accurate spatial data at the site of a carcass removal would produce a high-quality DVC dataset if the element was routinely used by maintenance staff. During HMMS development,the HMMS steering team is focused on capturing the data that are essential to managing VDOT's maintenance program. The HMMS steering committee recommended that VTRC and the steering team discuss the potential addition of a carcass removal element to HMMS in late 2017, once the system is online. DISCUSSION The findings of this study exemplify an underreporting phenomenon concerning AVCs that is a problem nationwide. Currently, governmental bodies in the United States lack reliable national estimates of AVCs because the data collection methods used by most states do not provide an accurate representation of this safety problem. The evaluations conducted in this ' study demonstrated the degree to which DVCs can be underrepresented in a state's available data ' sources,particularly with regard to police crash reports that are used by DOT staff for safety assessments. The magnitude of this problem is not reflected in the police crash report databases used by planners and traffic and safety engineers. It is also not reflected in other databases that, though they contain information on animal carcasses along the road, are not part of a systematic data collection process. As part of a National Cooperative Highway Research Program synthesis on AVC data collection practices, DOTs were surveyed and asked what changes would need to be made before their agency began collecting carcass removal data(Huijser et al., 2007). The most common response was "the need to do so should be demonstrated" (Huijser et al., 2007). The analyses conducted in this study established the need to prioritize the systematic collection of carcass removal data. According to deer carcass removal data, the volume of DVCs in the evaluated areas was up to 8.5 times greater than what was documented in police crash reports and DVCs 17 were the most frequent type of collision in many areas. DVCs were found to be 6 times costlier on average than what was indicated based on police crash report data, averaging more than$533 million per year. These findings have important implications with regard to a DOT's routine analyses of collision data. In safety evaluations,planners and other transportation staff identify the most common types of crashes in an area in order to determine whether mitigation is needed. When the DVC data do not represent the actual number of deer-related crashes, as was demonstrated in this study,there are lost opportunities for collision mitigation. Successful mitigation, namely wildlife.crossings,and animal detection driver warning systems,has been well researched and found to reduce DVCs by more than 80%(Best,.2017; Dodd and Gagnon, 2008). Given that an evaluation conducted in this study found DVCs to represent 42% of all collisions on a segment of I-64, an 80% or more reduction in areas with frequent DVCs would have substantial benefits for driver safety As was the case with the I-64 safety evaluation, the fact that DVCs were the third most frequent type of crashes in the area according to police crash reports brought the matter to VDOT's attention and led to research and mitigation to address this problem. Carcass removal data subsequently illustrated that DVCs were the most frequent type of collision,nearly twice as frequent as the next leading collision type. Two forms of mitigation have been implemented as a result of the I-64 safety evaluation and subsequent VTRC research, including the addition of fencing to existing underpass structures used by wildlife(Donaldson and Kweon, 2016). These mitigation projects are benefiting from the use of carcass removal data that were collected as part of the targeted safety effort. Though it is too early to report conclusive findings, there have been no AVCs in the fenced segments to date. With an accurate DVC data source, DVCs might be identified as among the most frequent collision types in other areas of the state, increasing the prospects for similar strategic safety improvements. With regard to new potential sources of DV.C data, the analysis.of WAZE AVC data did not find them to be a reliable and accurate source for DVC data in their present form. However, VDOT's HMMS may provide an ideal opportunity for improved AVC data:the addition of a carcass removal element to the software. As was demonstrated in a previous study,whereby VDOT maintenance staff used a handheld device to log each animal carcass removal location in Rockbridge County(Donaldson and Lafon, 2008), carcass removal data are a source of AVC information that is far superior to other data available statewide. In addition, maintenance crews that collected carcass removal data maintained that the effort was minimal and did not increase their workload(Donaldson and Lafon, 2008). With the planned distribution of handheld devices to VDOT maintenance staff through the HMMS project, VDOT may have the opportunity to collect digital streamlined data that can be used to identify high-risk DVC locations. Research reports and manuals are available to guide transportation organizations with regard to AVC reduction measures, from implementing individual mitigation projects to adopting broader programmatic approaches to connect wildlife habitat across roads (Clevenger and Huijser, 2011; Huijser et al., 2015; Louis Berger Group, Inc., 2011). VTRC and VDOT's central office planning staff have discussed the potential development of a guidance document for central office planning staff to provide to district planning staff after better data collection 18 methods have been implemented(B. Mannell,personal communication). The document could provide guidance with regard to identifying strategic locations for AVC countermeasures and the types of effective countermeasures. VTRC can also provide VDOT traffic engineers and localities this type of guidance. SUMMARY OF FINDINGS • The literature on wildlife crash mitigation indicated that the increase in collisions with deer and the success of certain countermeasures have led to an increase in the implementation of AVC mitigation in the United States over the last 20 years. State DOTs are increasingly constructing wildlife crossings and other forms of mitigation; adopting AVC mitigation guidance; and incorporating habitat connectivity considerations into design and operations processes. The objective consideration of mitigation decisions requires accurate and reliable data. • For most states, including Virginia,police crash reports are the primary source of collision data, including DVCs. Recent years have seen an increase by state DOTs in the use of mobile applications on handheld devices to collect animal carcass removal records that provide precise location information. • In Virginia,police crash reports are currently the best available statewide data source for DVCs, but DVCs are substantially underrepresented in police crash reports, as demonstrated by the following comparisons with carcass removal records: — Along 1-64 in Albemarle County, where carcass removal records were documented as part of a separate study, the volume of carcass removals averaged 4 times higher than the DVCs from police crash reports from 2012 through 2016. Along a shorter segment of I-64 in the I-64 Afton Mountain area, a VDOT safety evaluation had found DVCs to be the third most frequent type of crash in police crash reports, but the addition of deer carcass removal records showed the actual number of DVCs to be 8.5 times higher than those from police crash reports. An analysis of carcass removal records showed that DVCs were the most frequent type of collision,nearly 2 times higher than the next leading type of collision. — In an analysis of the types of collisions on 1-64 in Albemarle County from 2013 through 2016, deer carcass removal data indicated deer were the most frequent cause of collisions, causing 3 to 5 times more crashes than the next two most frequent collision types (i.e., rear end and colliding with a fixed object). This was not apparent from police crash reports of DVCs. • Insurance claims data, which are available as a statewide figure but do not provide location information, similarly illustrate the underrepresentation of DVCs in police crash reports. DVCs in police crash reports represented 1 in 7.7, or 13%, of DVC insurance claims from 2012 through 2016. 19 • • From a cost estimate based in part on insurance claims data to calculate statewide DVC costs, DVCs were the fourth costliest collision type, averaging more than $533 million per year. DVCs were 6 times costlier on average than what was indicated by police crash report data alone. CONCLUSIONS • DVCs represent a considerable safety hazard in Virginia, but the magnitude of this problem is not apparent from the data that are currently available to VDOT staff. The volume of DVCs retrieved from police crash reports and VDOT databases was not reflected by the number of DVCs according to insurance claims,nor did it approximate the volume of data obtained by documenting carcass removals. • Carcass removal records, which are not systematically collected in the state, are the best representation of the DVC problem in Virginia. In this study,the actual volume of DVCs in the areas evaluated was up to 8.5 times greater than what was documented in police crash reports and DVCs were the most frequent type of collision in many areas. • The underrepresentation of DVC volume understates the costs of these collisions in routine safety analyses. Although other frequent collision types had a higher injury rate than DVCs, the high volume of DVCs placed them as the fourth costliest type of collision in Virginia from 2014 through 2016. • The underrepresentation of deer-related collisions and costs relative to other collision types creates missed opportunities for collision mitigation. Improved data collection will provide states information upon which to base strategic decisions about countermeasures,which have been found to reduce large animal collisions by more than 80%. • Based on an evaluation of animal sightings and roadkill entries available through WAZE, a real-time crowdsourced navigation application with which VDOT has recently partnered, the WAZE data do not provide a reliable and useful source ofAVC data. • VDOT's HMMS project, whereby maintenance staff will be provided handheld devices for tracking road maintenance work orders, may provide an ideal opportunity for the systematic collection of carcass removal data. The addition of a carcass removal element to the HMMS software would provide a high-quality DVC dataset if the element was routinely used by maintenance staff. RECOMMENDATIONS 1. VTRC and the representative of VDOT's Traffic Engineering Division on the HMMS steering committee should work with the VDOT HMMS technical team to determine the system requirements,process, and timeline for the future addition of a carcass removal element to the HMMS software for the collection of deer and bear carcass removal data. 20 2. VTRC and VDOT's Traffic Engineering Division should provide the HMMS steering committee with the recommended next steps for field implementation of the carcass removal element. BENEFITS AND IMPLEMENTATION Benefits Safety is a high priority for DOTs, and deer movement across roadways presents a safety risk to drivers. A cost analysis in this study found DVCs to be the fourth costliest collision type, with costs to society of more than$533 million per year. A source of reliable DVC data would help VDOT efficiently use its resources through allocation of funds toward countermeasures in identified DVC problem areas. Thus, efforts as described in Recommendations 1 and 2 would further this cause. Implementing Recommendation 1 will provide the framework for a presentation to the HMMS committee on an organized and detailed path toward the adoption of a carcass removal element in HMMS. Implementing Recommendation 2 will increase the likelihood of a successful field implementation of a carcass removal element in HMMS. Implementation With regard to Recommendation 1, a meeting was held in October 2017 with the VTRC researcher,VDOT's northwest regional operations director, and a VDOT safety engineer involved with HMMS development. The discussion focused on choosing the most efficient and effective means of adding a carcass removal element to the HMMS software once other prioritized HMMS components have been implemented. It was decided that the simplest and most efficient means to do this would be to include"deer removal" as a specific work order in the"Maintenance"module of HMMS. A second meeting was held in early December with the VTRC researcher, VDOT's northwest regional operations director, and the leader of the HMMS Maintenance module to discuss the importance and feasibility of including"deer removal"as a work order. With regard to Recommendation 2, VTRC and VDOT's Traffic Engineering Division will provide the HMMS steering committee with the recommended next steps for field implementation of the carcass removal element by January 19, 2018. 21 ACKNOWLEDGMENTS The author is grateful for the support of Matthew Shiley,the VDOT champion of this project. Appreciation is also extended to other members of the technical review panel for their insightful review and sugg estions:sugges o s. Mary Bennett,Michael Fitch,Ning Li, Cathy McGhee, John Miller,Amy O'Leary, and Kevin Wright. Thanks also go to Linda Evans for her valuable editorial assistance and Jim Gillespie for his helpful review of the cost analyses. REFERENCES AASHTO. AASHTO RAC Member Survey Results. 2014. http://research.transportation.org/ layouts/15/AASHTORAC/RACSurveyResultDetail.as px?SurveylD=255. Accessed April 19,2017. Best,A. Keeping Hoofs Off Hoods. Planning, Vol. 83,No. 3, 2017,pp. 12-19. Bissonette, J.A., and Rosa, S. An Evaluation of a Mitigation Strategy for Deer-Vehicle Collisions. Wildlife Biology, Vol. 18,No. 4, 2012,pp. 414-423. Clevenger, A.P., and Huijser, M.P. Wildlife Crossing Handbook:Design and Evaluation in North America. FHWA-CFL/TD-11-003. Federal Highway Administration, Washington, DC, 2011. Clevenger, A.P., Chruszcz, B., and Gunson, K. Highway Mitigation Fencing Reduces Wildlife- Vehicle Collisions. Wildlife Society Bulletin, Vol. 29,No. 2, 2001,pp. 646-653. Conservation Northwest. Connecting Habitat for Wildlife. 2017. http://www.conservationnw.org/what-we-do/connectivity. Accessed April 26, 2017. Desmond, J.C. Displaying Death and Animating Life. University of Chicago Press, Chicago, 2016. Dodd,N.L., and Gagnon, J.W. Preacher Canyon Wildlife Fence and Crosswalk Enhancement Project, State Route 260, Arizona. Project JPA 04-088. Arizona Game and Fish Department, Research Branch,Phoenix, 2008. Donaldson,B.M., and Lafon,N.W. Testing an Integrated PDA-GPS System to Collect Standardized Animal Carcass Removal Data on Virginia Roadways. VTRC 08-CR10. Virginia Transportation Research Council, Charlottesville, 2008. Donaldson,B.M.,Kweon,Y.J., and Lloyd, L.N. An Evaluation of Roadside Activity and Behavior of Deer and Black Bear to Determine Mitigation Strategies for Animal-Vehicle Collisions. VTRC 16-R4. Virginia Transportation Research Council, Charlottesville, 2016. 22 Druta, C., and Alden,A.S. Evaluation of a Buried Cable Roadside Animal Detection System. VTRC 15-R25. Virginia Transportation Research Council, Charlottesville,2015. Forman,R.T.T., Sperling,D., Bissonette, J., Clevenger, J.A.P., Cutshall, C.,Dale,V.,Fahrig, L., France,R., Goldman, C., Heanue, K., Jones, J., Swanson,F., Turrentine, T., and Winter, T.C. Road Ecology:Science and Solutions. Island Press, Washington, DC, 2003. Fraser, S. Wildlife-Vehicle Conflict Hotspots Along California Highways (2009-2015): Carcasses. UC Davis Road Ecology Center, Davis, CA, 2016. https://roadecology.ucdavis.edu/files/content/proj ects/CRO S_Hotspots_2016.pdf. Accessed June 2, 2017. Herbel, S., Lorrie, L., and McGovern, C. Highway Safety Improvement Program (HSIP) Manual. FHWA-SA-09-029. Federal Highway Administration, Washington, DC, 2010. Huijser, M.P.,McGowen,P.T., Camel, W., Hardy, A., Wright, P., Clevenger,A.P., Salsman, L., and Wilson, T. Animal Vehicle Crash Mitigation Using Advanced Technology. Phase I: Review, Design and Implementation. FHWA-OR-TPF-07-01. Oregon Department of Transportation, Salem, 2006. Huijser, M.P.,Fuller, J., Wagner,M.E., Hardy, A., and Clevenger, A.P. NCHRP Synthesis 370: Animal-Vehicle Collision Data Collection:A Synthesis of Highway Practice. Transportation Research Board,Washington,DC, 2007. Huijser, M.P.,McGowen,P.,Fuller, J.,Hardy,A., Kociolek,A., Clevenger,A.P., Smith,D., and Ament, R. Wildlife-Vehicle Collision Reduction Study: Report to Congress. FHWA- HRT-08-034. Federal Highway Administration, Washington, DC, 2008. Huijser, M.P.,Duffield, J.W. Clevenger,A.P.,Ament, R.J., and McGowen,P.T. Cost-Benefit Analyses of Mitigation Measures Aimed at Reducing Collisions With Large Ungulates in the United States and Canada: A Decision Support Tool. Ecology and Society, Vol. 14, No. 2, 2009. Huijser, M.P.,Kociolek,A.V.,Allen, T.D.H., McGowen, P., Cramer, P.C., and Venner, M. Construction Guidelines for Wildlife Fencing and Associated Escape and Lateral Access Control Measures. 2015. http://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP25- 25(84)_FR.pdf. Accessed April 26, 2017. International Union for Conservation of Nature. Connectivity Conservation. 2017. https://www.iucn.org/theme/protected-areas/wcpa/what-we-do/connectivity-conservation. Accessed April 24, 2017. Jacobsen,M. `Roadkill App' Paints Clearer Picture of Wildlife-Vehicle Collisions. Desert News, Utah. 2014. http://www.deseretnews.com/article/865607995/Roadkill-app-paints- clearer-picture-of-wildlife-vehicle-collisions.html. Accessed April 21, 2017. 23 1 Landscape Conservation Cooperative Network. Conservation Issue: Transportation. n.d. https://lccnetwork.org/issue/transportation. Accessed April 26, 2017. Lopez, G. You Are Way More Likely to Be Killed by Deer Than Sharks, Bears, and Gators Combined. Vox, September 24, 2016. https://www.vox.com/2016/9/24/13032272/killer- animals-deer-sharks-bears. Accessed May 3, 2017. M. Davis and Company, Inc. National Telephone Survey of Reported and Unreported Motor Vehicle Crashes. DOT HS 812 183. National Highway Traffic Safety Administration, Washington,DC, 2015. Maine Audubon. Wildlife Road Watch. n.d. http://www.wildlifecrossing.net/maine/. Accessed April 21, 2017. Olson, D.D.,Bissonette, J.A., Cramer,P.C., Green,A.D., Davis, S.T., Jackson, P.J., and Coster, D.C. Monitoring Wildlife-Vehicle Collisions in the Information Age: How Smartphones Can Improve Data Collection. PLoS One, Vol. 9,No. 6, 2014. https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4045807/. Accessed June 12, 2017. Raynor, J. The Causal Impact of Increased Deer Abundance on Vehicle Collisions. Master's Thesis. University of Wisconsin, Madison, 2016. Romin, L.A., and Bissonette, J.A. Deer-Vehicle Collisions: Status of State Monitoring Activities and Mitigation Efforts. Wildlife Society Bulletin, Vol. 24,No. 2, 1996,pp. 276-283. Sharif, H.A. Incorporating Wildlife Crossings Into TxDOT's Project Development Design and Operations Processes. Research in Progress. Transportation Research Board, 2016. https://rip.trb.org/view/1455577. Accessed June 12,2017. Slater, F.M. An Assessment of Wildlife Road Casualties—The Potential Discrepancy Between Numbers Counted and Numbers Killed. Web Ecology,Vol. 3, 2002,pp. 33-42. Smith, C. Idaho and WMI Cooperate to Reduce Wildlife-Vehicle Collisions and Improve Wildlife Connectivity. Outdoor News Bulletin, Vol. 71,No. 4,2017. Staying Connected Initiative. Staying Connected. 2017. http://stayingconnectedinitiative.org/. Accessed April 36,2017. The Louis Berger Group, Inc. NCHRP Project 25-25 Task 68:Implementing Measures to Reduce Highway Impacts on Habitat Fragmentation. 2011. http://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP25-25(68)_FR.pdf. Accessed April 17,2017. 24 Video resources: https://www.wsls.com/video/news/2025/01/.16/managing-deer-overpopulation-in-roanoke/ - WSLS 10 video - Jan 16 2025 https://www.wdbj7.com/2026/07/15/roanoke-residents-ask-city-address-deer-overpopulation/- our recent interview with WDBJ7 https://www.wdbj7.com/2025/11/24/dwr-warns-deer-overpopulation/-WDBJ7 report from November 2025 https://www.wdbj7.com/2026/05/22/chronic-wasting-disease-rising-virginia-deer-holding-steady-I ocally/-WDBJ7 report on chronic wasting disease May 2026 ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a code amendment, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. The City Attorney is requesting City Council convene a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a code amendment, pursuant to Section 2.2-3711 (A)(8), Code of • Virginia, (1950), as amended. Laura Carini, City Attorney ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel concerning the disposition of City real property in the Northwest part of the City, pursuant to Section 2.2- 3711 (A)(8), Code of Virginia, (1950), as amended. The City Attorney is requesting that City Council convene in a closed meeting to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel concerning the disposition of City real property in the Northwest part of the City, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. • Laura Carini, City Attorney IWIPP." ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing possible acquisition of property in the Northeast part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. The City Attorney is requesting that City Council convene in a closed meeting for the purpose of discussing possible acquisition of property in the Northeast part of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. Laura Carini, City Attorney ROANOKE Office of the City Attorney To: Honorable-Mayor and Members of the City Council Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City of Roanoke, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. The City Attorney is requesting that City Council convene in a closed meeting for the purpose of discussing possible disposal of publicly owned property in the Central part of the City of Roanoke, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. Laura Carini, City Attorney City Manager's Report lirri."Wiwil Submitted by: Acquenatta Harris, Interim Director ANEW -L4,1? ; ��_= of Finance ROANOKE July 20, 2026 Title: FY2026 City Manager Transfer Report for the fourth quarter ended June 30, 2026. Background: Under City Code section 2-121, the Director of Finance shall report quarterly to City Council and City Manager Transfers in excess of one hundred thousand dollars ($100,000) between fund, as well as between project accounts in the capital project funds and special revenue fund. Recommended Action: Receive and file. (----- Valmarie Turner, City Manager City of Roanoke,UMrglnla Report of City Manager Transfers 4th Quarter April 1-June 30,2026 (Unaudited) Item Transfer Number Budget Period Explanation From FundrtlnttlProled To FundlllfrltlProled Amount Onetime funding for weapons 1 Sheriff Weapons Replacement 6/1 11 20 26 replacement for the Sheriff's Office General Fund-101.9410.0000.59027.00000 General Fund-101.3310.0000.69015.00000 • 150,000.00 Transfer funding from Curb,Gutter, 2 1778086298339-Transfer Construction funds Capital Project 5/3 1120 26 Sidewalk to Greenway Connection- Capital Projects-308.4310.0000.69065.300148 Capital Projects 308.4310.0000.69065.300156 100,000.00 Rteerland Road 3 Transfer Budget for ITC projects to Capital Projects 5/3112026 ITC Funding General Fund/101.931 0.0000.59508-00000 Varies Capital Projects-308.1602.0000.69015.00000 1,772,500.00 $ 2,022,500.00 Notes: Under City Code section 2.121,the City Manager has authority to make transfers of arty amount within or between funds during the fiscal • year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year.The scope of this report is lirrite dtotransfers in excess of$1 00,000 between funds and between project/program amounts In the Capital Project and Grant Funds. " CMTs marked with an asterisk have nutlple lines of monies transferred,amounting to over$100,000. CMTs not marked with an asterisk have at least one single line Item over $100,000, 7 CITY OF ROANOKE ', _a. :x= OFFICE OF THE CITY CLERK 7 , 215 Church Avenue,S.W.,Suite 456 vre_ Alt✓F 4-"i Roanoke,Virginia 24011-1536 , Telephone: (540)853-2541 CECELIA T.WEBB,CMC Fax: (540)853-1145 E-mail: clerk@roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk July 20, 2026 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Catherine Koebel has tendered her resignation as a member of the Roanoke.Arts Commission, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: Friday,June 26, 2026 8:18 AM To: Cecelia Webb Subject: FW: [EXTERNAL] Resigning from Arts Commission Best regards, Ruth Visuete Perez, CMC Assistant Deputy City Clerk City of Roanoke 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov From: Catherine Koebel<cmkoeb@gmail.com> Sent:Thursday,June 25, 2026 9:39 PM To: Douglas C.Jackson<douglas.jackson@roanokeva.gov> Cc: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov>; Donna Davis<ddavis@goodwillvalleys.com> Subject: Re: [EXTERNAL] Resigning from Arts Commission I want to come to July but I have family in town for my MIL's 80th birthday 0 so let's make it effective immediately and I will come say goodbye as a citizen. On Thu, Jun 25, 2026 at 8:58 PM Douglas C.Jackson <douglas.jackson@iroanokeva.gov>wrote: Hi Catherine! I'm copying Ruth in the clerk's office.This may take care of it, but she'll let us know if we need to do more. I'm sad though!!! I've so enjoyed getting to know you through this work!!Thank you for leading the funding committee.You did a terrific job. Do you want to quit effective immediately or come to the July meeting? Either is fine. Douglas Jackson From:Catherine Koebel <cmkoeb@gmail.com> Sent:Thursday, 25 June 2026 20:14:57 To: Douglas C.Jackson<douglas.iackson@roanokeva.gov> Subject: [EXTERNAL] Resigning from Arts Commission 1 RRHA CITY of ROANOKE REDEVELOPMENT and HOUSING AUTHORITY PARTNERS IN PROGRESS Report to City Council for the City Fiscal Year July 1, 2025 to June 30, 2026 Highlights May 20, 2026, the House Transportation, Housing and Urban Development, and Related Agencies (THUD) subcommittee of the Appropriations subcommittee released a draft version of their fiscal year (FY) 2027 bill. The bill as a whole, including the transportation provisions, includes an allocation of$92.224 billion. This is 10.4% ($10.659 billion) less than the allocation in the FY 2026 enacted budget. The bill will be considered in the House THUD Appropriations subcommittee, May 21. Summary The House bill proposes modest increases to the Housing Choice Voucher program renewal account and cuts to the Public Housing program. Estimates that the increases to the renewal account will not cover the increasing costs of Housing Assistance Payment (HAP) contracts. Additionally, the cuts to Public Housing Program funding do not meet the full cost of daily operations and annual capital needs for public housing. The budget also includes a small increase to the Project-Based Rental Assistance (PBRA) program; however the bill also includes language that would cap Operating Cost Adjustment Factors (OCAFs) at 3%. The language would also give HUD to ability to provide a smaller OCAF if the Department chooses. Unlike the president's budget, the House bill would provide funding to Community Development programs, including CDBG, HOME, and funding for homeless assistance other than Emergency Solutions Grants. The bill would also provide funding for the. Family Self-Sufficiency (FSS), the Resident Opportunity and Self-Sufficiency (ROSS) programs, and Jobs Plus. In a significant victory, the bill would exempt FY 2027 and prior-year funding for HOME, CDBG, Public Housing Operating and Capital Funds, the Self-Help Homeownership Opportunity Program (SHOP), and Native American Programs from Build America, Buy America (BABA) requirements. The legislation also directs HUD to conduct a review of BABA implementation and issue updated guidance within 90 days of publishing the review. In addition, HUD would be required to submit a report to Congress outlining the review's findings. Homeownership RRHA was approved by HUD in 2015 for a Section 32 Homeownership program, which allows the sale of five (5) scattered site public housing properties that currently are leased. This program provides additional homeownership opportunities for HUD-assisted renters and other low to moderate income families in the Roanoke community. Tenants were advised that they may choose to purchase the homes if they can obtain financing. Tenants will be relocated in the event that a property is sold to another buyer. To date, one (1) of the five (5) properties remain available, as three (4) have been sold, and one is under renovation for a qualified buyer. Page 1 of 7 RRHA continues to operate a Lease-Purchase homeownership program and has three (3) eligible applicants currently leasing units. There are only two (2) homes available in the program for new applicants. RRHA works with residents in various ways to help them achieve homeownership. Partner agencies such as Total Action for Progress and Southeast Rural Community Assistance Project provide homeownership and financial counseling, and RRHA's FSS staff directs residents there and elsewhere for the appropriate services. Homeownership is also a part of RRHA's EnVision Center. RRHA was awarded a grant by the Roanoke Valley Allegany Regional Commission for $113,000 to help renovate an additional 2 homes for qualified buyers. Proceeds from the homeownership fund will supplement the grant award. Project-Based Vouchers RRHA is currently using 79 of its HCVs for project-based vouchers (PBVs) in three developments p that RRHA partially owns (or has a controlling interest in); Hillcrest Heights, Park Street Square and Stepping Stone. As RRHA is the owner(or has a controlling interest in) these developments as the limited partner of the Indian Village, Park Street Housing and Stepping Stone Limited Partnerships respectively, there were non-competitive assignments of the vouchers to RRHA. This non-competitive exception is permitted by PIH Notice 2017-21 that provides further guidance on the Housing Opportunities through Modernization Act (HOTMA) of 2016. HOTMA allows PHAs to use up to 20% of their ACC amount rather than 20% of its voucher budget authority as previously required. HOTMA also allows several exceptions for PHAs to exceed this 20% limit. RRHA intends to evaluate additional opportunities for PBV usage to ensure availability of sufficient high quality housing to meet identified housing needs and will set aside or seek new vouchers for this purpose if needed. RRHA awarded 8 PBV vouchers to Restoration Housing (Trinity Commons) to provide affordable housing for this renovated development. RRHA intends to use PBVs through the Hurt Park Limited Partnership for the Hurt Park Townhomes in 2025. The development has 40 units. In addition, RRHA intends to procure property owners to use PBVs in the City in Census Tracts that are low in poverty and minority concentration and/or where affordable housing is lacking. A request for proposal will be advertised following RRHA's public procurement regulations. Priority for allocation of PBVs will be considered for those that provide housing for the elderly and disabled, but will not be the sole criteria. In 2022 RRHA issued an RFP for PBVs in new construction developments in low poverty census tracts and awarded such to two developers. However in both cases the PBVs were not allocated. EnVision Center RRHA has been approved by HUD as an EnVision Center Demonstration Site. RRHA's site at 2607 Salem Turnpike, NW was also approved by the HUD Richmond Field Office and acquired in 2020. Renovation of the property was completed in 2022 and the building now provides office space for some RRHA staff, training facilities, space for community gathering and tenants such as Virginia Western Community College and Humankind. . In addition, a community garden was planted in front of the Center by LEAP and The Harvest Collective, partner agencies that are devoted to local food and sustainable agriculture. The garden is used in classes with children nearby who help maintain and harvest the produce from it. The garden benefitted in 2023 from a Page 2 of 7 $2,500 grant from the American Heart Association. Acquisition of Properties for Future Development RRHA hired the Dominion Due Diligence Group (D3G) to provide consultation on repositioning possibilities; converting public housing to a Section 8 based public/private ownership. RRHA received the final plan in 2022 and in 2024 contracted D3G to assist with potential repositioning possibilities. RRHA purchased an almost 13 acre property in the City from Virginia Housing in 2023. RRHA's intent is to develop the property with affordable housing units financed with low income housing tax credits. RRHA will also consider RAD and other potential conversion options for public housing sites that are not operating as effectively and efficiently as possible. Redevelopment At present RRHA is only involved in the design review and administrative process of one (1) redevelopment project; the South Jefferson Redevelopment Area. The Virginia Tech Foundation is under a current redevelopment agreement with RRHA after purchasing the former Steagall/Quality Tire site on Williamson Road. The former Surfaces property on Reserve Avenue owned by Carilion Clinic also remains under a redevelopment agreement with RRHA. It is expected by the City of Roanoke that RRHA will not be asked to acquire another property in the area. The Gainsboro Redevelopment Plan remains active despite no funding or activity related to the plan for decades. Recently RRHA has spoken with interested parties regarding development of the 77 parcels RRHA owns along Orange and Cherry Avenues, an area referred to as Cherry Hill. The Redevelopment Plan states that affordable housing is to be built on the property. RRHA has informed the City that it is working on potential partnerships to develop the property and that the future of the Orange Avenue parcels needs to be addressed, as they are currently zoned Recreation Open Space, a zoning designation typically for public parks. Since the Virginia Code was amended in 2010 to limit the previous redevelopment powers of housing authorities and local governments, the City of Roanoke and RRHA have not engaged in any new redevelopment plans. However, RRHA remains open to the prospect of working with the City in any future redevelopment projects, particularly if affordable housing can be a feature of such plans. Page 3 of 7 Meetings During the 12 months from July 1, 2025 to June 30, 2026, the RRHA Board of Commissioners held 12 meetings on the following dates: Monday, July 28, 2025 Monday, January 26, 2026 Monday, August 25, 2025 Monday, February 23, 2026 Monday, September 22, 2025 Monday, March 23, 2026 Monday, October 27, 2025 Monday, April 27, 2026 Monday, November 24, 2025 Monday, May 18, 2026 Monday, December 15, 2025 Monday, June 22, 2026 The Annual Meeting of the RRHA Board of Commissioners was held on August 25, 2025, and officers were elected for terms beginning September 1, 2025 and ending August 31, 2026. Public notice was given for all meetings in accordance with applicable statutory and regulatory requirements. Public Hearings During the 12 months from July 1, 2025 to June 30, 2026,.the RRHA Board of Commissioners held 5 Public Hearings: • August 25, 2025, to receive comments on the Fiscal Year 2026 Operating Budget • April 27, 2026, to receive comments on the issuance of Tax-Exempt Multifamily Housing Revenue Bonds for the acquisition, construction and, rehabilitation of Westwood Village Apartments • April 27, 2026, to receive comments on the issuance of Tax-Exempt Multifamily Housing Revenue Bonds for the acquisition, construction and rehabilitation of Ferncliff South Apartments • May 18, 2026, to receive comments on the proposed 2026 Annual Plan. • May 18, 2026, to receive comments on the proposed 2026 Capital Fund Program Five-Year Action Plan Public notice was given for all hearings in accordance with applicable statutory and regulatory requirements. Actions: The RRHA Board of Commissioners took action on 42 resolutions between July 1, 2025 and June 30, 2026: July 28, 2025 • Sale of the property located at 1203 Melrose avenue, NW in conjunction with the Lease- Page 4 of 7 Purchase program • Modifying contract 900-2109-1-5 under operating funds August 25, 2025 • Modifying contract 576-2503-1-7 under Capital Fund Program (CFP) grant number VA36P01150124 • Authorizing A Section 18 application to the Department Of Housing And Urban Development for disposition of three (3) buildings at Indian Rock Village • Commending Kepley,Drew Ke le , for his dedicated service as commissioner September 22, 2025 • Authorizing the conveyance of natural gas distribution equipment, and the granting of a related utility easement, at Lansdowne Park • Approving the consolidated operating budget for Fiscal Year ending September 30, 2026 • Awarding a contract for curbside toter and back door service for Villages At Lincoln • Awarding a contract for curbside toter and back door service for Lansdowne Park • Modifying contract 900-2109-1-5 under operating funds October 27, 2025 • Awarding a contract for architectural and engineering services for multiple projects • Modifying contract 900-2404-1-5 under operating fund • Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher program • Approving paid time off payment • Modifying contract 900-2502-1-5 using Public Housing operating funds November 24, 2025 • Ratifying the submission of Section 8 Management Assessment Program Certification to the United States Department of Housing and Urban Development. • Authority awarding a contract for security guard services at Melrose Towers and Morningside Manor December 15, 2025 • Designating a different place, date, and/or time for certain 2026 regular meetings of the board of commissioners. Page 5 of 7 January 26, 2026 • Board Meeting was canceled due to inclement weather February 23, 2026 • No resolutions March 23, 2026 • No resolutions April 27, 2026 • Approving a revised Admissions and Continued Occupancy Policy for the Public Housing program • Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher program • Authorizing the Executive Director to execute documents for RRHA employee health care benefits. • Awarding a contract for balcony and stair repair and replacement for buildings 807 and 811 Hunt Ave • Authorizing execution of documents for joining an intergovernmental cooperative agreement for leasing surveillance camera systems • Sale of property located at 2024 Top Hill Drive, NW in conjunction with the Homeownership Program. • Inducement resolution regarding the issuance of tax-exempt multifamily housing revenue bonds for Westwood Village Apartments • Inducement resolution regarding the issuance of tax-exempt multifamily housing revenue bonds for Ferncliff South Apartments May 18, 2026 • Approving the 2026 Annual Plan for Submission to HUD. • Approving the 2026 Capital Fund 5-Year Action Plan and Budget. • Authorizing the renewal of commercial insurance policies currently held by the Virginia Risk Sharing Association. • Accepting the Audited Financial Statements for the Year Ended September 30, 2025 and Associated Reports Provided by Jump, Perry and Company, LLP. • Awarding a contract for replacement of heating and domestic hot water systems for Lansdowne Park, phase 4 Page 6 of 7 June 22, 2026 • Adopting the IRS Section 125 premium plan only plan document for the plan year July 1, 2026 through June 30, 2027 and authorizes the executive director to execute accordingly. • Approving revised personnel policy regarding drug and alcohol free workplace • Awarding a contract for installation of security measures for Villages At Lincoln administration and community building • Modifying contract 900-2206-1-5 with Woods Rogers PLC to provide legal services Attendance 2025 2026 Commissioner 7/28 8/25 9/22 10/27 11/24 12/15 1/26 2/23 3/23 4/27 5/18 6/22 Tom Carr ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ - Debra Carter VVV V ✓ - V V ✓ ✓ ✓ Carolyn Coles - ✓ V ✓ V V V ✓ ✓ - ✓ Karen Karney - ✓ ✓ ✓ ✓ ✓ V V V V V Drew Kepley ✓ ✓ Karen Walker ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Nadirah Wright ✓ ✓ ✓ - ✓ - ✓ ✓ ✓ - ✓ Anthony Jennings ✓ ✓ ✓ - V V V ✓ - ✓ indicates presence - indicates absence Mr. Anthony Jennings joined the RRHA Board September of 2025. RRHA BOC Meeting was canceled on January 26, 2026 due to inclement weather Page 7 of 7 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, John Hitchins, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2026 and ending June 30, 2029, according to the best of my ability. (So help me God.) JOHN H CHINS, . The foregoing oath of office was taken, sworn to, and subscribed before me by John Hitchins, Jr., this day ofTit, 2026. Brenda S. Hamilton, Clerk of the Circuit Court By �/ i i ilerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Allison Oakey, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Visit Virginia's Blue Ridge, Board of Directors fora one-year term of office, commencing July 1, 2026 and ending June 30, 2027, according to the best of my ability. (So help me God.) ag(2,-Z ALLISON OAKEY The foregoing oath of office was taken, sworn to, and subscribed before me by Allison Oakey this c;2af day of 2026. Brenda S. Hamilton, Clerk of the Circuit Court By e ,-Clerk l// Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, MaryJean Levin, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2026 and ending June 30, 2029, according to the best of my ability. (So help me God.) L RYJEAN LEVIN The foregoing oath of office was taken, sworn to, and subscribed before me by MaryJean Levin this G_ day of v Ltile- 2026. Brenda S. Hamilton, Clerk of the Circuit Court 41,14-ki ByLik-Ally1'1&V214iy'zL41 , Clerk CITY OF ROANOKE � QA OFFICE OF THE MAYOR " 215 Church Avenue,S.W.,Suite 452 Roanoke,Virginia 24011-1536 m Telephone (540)853-2444 Fax:(540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV JOSEPH L.COBB Mayor July 20, 2026 The Honorable Vice-Mayor McGuire and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor McGuire and Members of Council: This is to request to convene in a Closed Meeting to discuss the Council's Code of Conduct and Ethics, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Joseph L. Cobb Mayor JLC:ctw IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of July 2026. No. 43436-072026. A RESOLUTION approving the FY27 funds and Five-Year budget for Opioid Settlement funds under the terms of the agreement between the Commonwealth of Virginia and the City of Roanoke, and authorizing the City Manager, or designee, to execute on behalf of the City any necessary documents to implement and administer the funds. BE IT RESOLVED BY the Council of the City of Roanoke that: 1. City Council hereby approves the FY27 funds and Five-Year budget for Opioid Settlement funds under the terms of the agreement between the Commonwealth of Virginia and the City of Roanoke as more fully set forth in the City Manager's Report dated July 20, 2026. 2. The City Manager, or designee, is authorized to execute on behalf of the City, in a form approved by the City Attorney, any necessary documents to implement and administer the funds. ATTEST: City Clerk. 0 City Manager's Report .111 Office by: Helen Ferguson, Grants Manager ...8111100 Office of the City Manager ROANOKE July 20, 2026 Title: Approval of the Five-year Budget for Opioid Settlement funds. Background: Major opioid settlements have resulted in payments being made to the Commonwealth of Virginia and its localities. The Office of the Attorney General worked with local government attorneys and counsel to craft a Memorandum of Understanding (MOU) describing how to allocate opioid settlements. The agreement includes a formula for distributing the proceeds based on a measure of harm per capita to communities across Virginia. All 133 counties and cities in the Commonwealth signed this MOU. and the City of Roanoke receives direct distribution of opioid settlement funds based on this formula. The Virginia Opioid Abatement Authority (OAA) was established by the Virginia General Assembly in 2021 as an independent entity to abate and remediate the opioid epidemic in the Commonwealth and is financially supported by the Virginia Opioid Abatement Fund. The OAA makes direct distributions to localities to fund OAA approved projects. If a locality agrees to follow the gold standard in the expenditure of all Opioid Settlement funds. the locality will become eligible for a 25% incentive in increased funding through the OAA. The OAA also offers funds for localities through competitive cooperative partnership grants. These funds are available to the City of Roanoke for use after the approval of a five-year budget. The FY27 updated budget is attached and will be used to distribute current opioid funds. old and new funding. based on the local policies. Considerations: This is a five-year budget that is prepared and adjusted annually to account for incoming funds and unspent funds from previous years. The budget includes interest accrued by the unused funds. unused funds from previous years, and funds approved by the state. Recommended Action: Approve the funds for the FY27 and authorize the City Manager, or designee, to execute any documents as may be necessary to implement and administer the funds. - Valmarie Turner, City Manager i IPAWPIr&41 . i Prdsoli ROANOKE FY27 OPIOID __ ry, 'a 'Via[ / t a� • k. _ : . ,::::: , �_ ...0 r. ..i-•• -': J .Aq aw.,, c w_Y x � e 'r t. AUTHORITY , sir-, FUNDING , _ r .... .._, ,o},, r ,� ' ` a "�-" '" " ` ;. ...., , 4 ' .. AND BUDGET ,„ . , yII . , , . ...,,, , , , ,,....: .:,,,,,.,- Date: July 20th, 2026 VFY27 AWARDS SUMMARY ,,.......,.. ,„ f City of Roanoke Direct Roanoke County City of Salem Carryforwar ' Organization State Funding Tota Funding Direct Funding Direct Funding Funding Blue Ridge Behavioral Healthcare $25,050 $10,000 - $35,050 Bradley Free Clinic $207,800 $25,000 $25,000 $10,000 $267,800 Family Service of Roanoke Valley $54,490 S15,000 - - $69,490 . . Four Truths Recovery $154,800 $50,000 $80,326 - - $285,126 The Grove on Patterson $225,472 $25,000 $25,000 - - $275,472 Navigator Care Specialist $0 $10,000 $10,000 $5,000 $143,000 $168,000 •• • On Our Own of Roanoke Valley $181,445 $10,000 $10,000 - - $201,445 Roanoke Area Ministries $46,183 $25,000 - - - $71,183 •• • Roanoke Valley Collective Response $371,582 $25,000 $25,000 - - $421,582 Virginia Harm Reduction Coalition $51,520 $20,000 $20,000 - - $91,520 Totals $1,318,342 $215,000 $195,326 $15,000 $143,000 $1,886,668 BUDGET- REVENUES I /1, anticipated Direct Funds $270,338.50 $208,787.18 $287,851.34 $289,107.04 $271,445.00 Estimated Interest $77,898.10 $85,205.65 $95,280.43 $105,399.18 $144,899.75 Estimated Cumulative Direct w/ $2,303,558.17 $2,519,652.72 $2,817,578.50 $3,116,804.25 $3,397,749.82 Interest VOAA Individual $95,153.75 $72,584.93 $101,575.12 $102,161.25 $95,286.02 VOAA Gold Standard $23,788.44 $18,146.23 $25,393.78 $25,540.31 $23,821.51 Estimated VOAA Total $118,942.19 $90,731.16 $126,968.90 $127,701.56 $119,107.53 /7,,,„f. /II� BUDGET- EXPENDITURESA anticipated IMF n, ,_. FY30*.. ,` mr City Staff Position (Direct Funds) $104,462.69 $108,784.22 $113,300.22 $116,453.86 $120,774 Local Projects/Contingency (Direct $75,000 $75,000 $75,000 $55,000 $55,000 Funds) VOAA Individual Match $50,000 $72,500 $20,000 $38,310.47 $35,732.26 VOAA Cooperative Match $165,000 $122,500 $81,500 $75,000 $75,000 Anticipated Direct Expenses Total $394,462.69 $378,784.22 $289,800.22 $284,764.33 $286,506.26 VOAA Individual $105,723 $71,791 $93,242 $76,620.94 $71,464.52 VOAA Gold Standard $20,000 $18,000 $10,000 $19,155.23 $17,866.13 Anticipated State Expenses Total $125,723 $89,791 $103,242 $95,776.17 $89,330.65 Anticipated Total Expenses $520,185.69 $468,575.22 $393,042.22 $380,540.50 $375,836.91 ,,ILI (///,',' ‘B U D G E T- S U M M A R YA/// anticipated Estimated Cumulative Direct w/ $2,303,558.17 $2,519,652.72 $2,817,578.50 $3,116,804.25 $3,397,749.82 Interest Estimated VOAA Total $118,942.19 $90,731.16 $126,968.90 $127,701.56 $119,107.53 Estimated Total Annual Revenue $398,742.02 $306,825.71 $424,894.69 $426,927.31 $400,053.11 Anticipated Direct Expenses $394,462.69 $378,784.22 $289,800.22 $284,764.33 $286,506.26 Anticipated State Expenses $125,723 $89,791 $103,242 $95,776.17 $89,330.65 Anticipated Total Expenses $520,185.69 $468,575.22 $393,042.22 $380,540.50 $375,836.91 Net Direct Funds $1,536,988.14 $1,366,990.92 $1,365,041.70 $1,369,384.37 $1,354,323.11 Net State Funds $358,063.19 $359,003.35 $382,730.36 $414,655.64 $444,432.52 Net $1,895,051.33 $1,725,994.27 $1,747,771.95 $1,784,040.01 $1,798,755.63 .. . • , , , ,,. :,...,`, NEXT STEPS. LOCAL PROJECTS/ ...... t 7 /8 f • , CONTINGENCYFUND .r ..: .,, „_t?.. __,,;;: - -4;;;. ,..,-...L f^k>I Contingency Fund �, The City will maintain a contingency fund to: • Assist with projects that have unexpected costs ,, , , • Offer one-time funding options that become available after the close of the .4,.n, �,. 00. r. P~�' -.s;, application process (e.g., matching funds) _ o'! ,.;% N * '" Local Projects g, ..t.: The City will maintain a local projects fund to: f • Assist with outreach and education on VOAA initiatives and funded programs ti .. 1 in the Roanoke Valley it - � . ti. • Provide administrative support and professional development for OAA ` `" funded City of Roanoke staff 1 • Develop, implement,and manage direct funding policy initiatives within the ro �� �,� City of Roanoke* �� ' ` "t f06.- • ::x 'All initiatives will be in alignment with City of Roanoke goals,and will be brought to City Council for approval prior to c implementation •• . y Y Y f , i k 'It..,;. tiiii,,,,,,,,,, , 4 ,, , The Policy The City of Roanoke has created an Opioid Abatement Funding Policy.This policy covers: City funding (direct), , , ,-,,,,_ VOAA Individual, and VOAA Cooperative. This policy is in alignment with VOAA terms and conditions. R � ' All funded organizations must meet organizational and programmatic requirements. I.de VI'•'°' • Organizations must provide significant, measurable, direct services to residents of the City of .�� ,i„._k.,''i2,s�r, -_, Roanoke • Organizations must maintain compliance with all grant funding offered through the City of t6", !N ,w�Roanoke P:ll • Projects must be evidence-based, evidence-informed, or both r k 1 s��DI l • Projects must adress one of the nine core abatement strategies or one of the recommendations a - 1 i J r identified through the RVCR Blueprint for Action The City of Roanoke will monitor all funded programs closely to ensure compliance with all r. r requirements of funding. 'Y` r, (/// /pi" N EXT ST E PS: AWAR DS Awards The City of Roanoke has received official documentation to accept ,'. . . ....,,,: ». .•i��r , and appropriate FY27 award funds. The Grants team will work with s � - the City Manager to faciliate grant acceptance after Council approval. �•� 1• Due to delays in award notification and funding recipt, the City of • • Roanoke has implemented a quareterly reimbursement payment model for sub grantees.This allows sub-grantees the opportunity to begin work on their projects 7/1/26, while the City of Roanoke works to finalize award deposits. s ~ I, 44 v~ - II // IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of July 2026. No. 43437-072026. AN ORDINANCE to accept Virginia Opioid Abatement Authority (VOAA) Funds for FY27 in the amount of$1,318,342, with a reappropriation of funds from the City in the amount of$394,463 and a match from other localities in the amount of$210,326, for total funding in the amount of $1,923,131; appropriating FY27 VOAA Funds detailed more fully infra, and authorizing the City Manager, or designee, to execute any documents necessary to accept such funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Virginia Opioid Abatement Authority Funds for FY27 in the amount of$1,318,342, with a reappropriation of funds from the City in the amount of$394,463 and a match from other localities in the amount of$210,326, for total funding in the amount of $1,923,131, from direct payments received from opioid settlement funds to support opioid abatement projects throughout the Roanoke community, as further described in the City Manager's Report dated July 20, 2026. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City any and all documents required to obtain and utilize such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. 4. The following sections of the 2026-2027 Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Blue Ridge Behavioral Healthcare 235.1211.0000.52066.400205 $35,050 Bradley Free Clinic 235.1211.0000.52066.400205 267,800 Family Service of Roanoke Valley 235.1211.0000.52066.400205 69,490 Four Truths Recovery 235.1211.0000.52066.400205 285,126 Navigator Care Specialist 235.1211.0000.52066.400205 25,000 On Our Own of Roanoke Valley 235.1211.0000.52066.400205 201,445 Roanoke Area Ministries 235.1211.0000.52066.400205 71,183 Roanoke Valley Collective Response 235.1211.0000.52066.400205 421,582 The Twelve Foundation 235.1211.0000.52066.400205 275,472 Virginia Harm Reduction Coalition 235.1211.0000.52066.400205 91,520 Program Activities 235.1211.0000.52066.400009 (215,000) Program Activities 235.1211.0000.52066.400198 (179,463) Program Activities 235.1211.0000.52066.400205 179,463 Revenues Virginia Opioid Abatement Authority -State Grants 235.1211.0000.40122.400205 $1,318,342 Roanoke County- Outside Third Party 235.1211.0000.40125.400205 195,326 City of Salem- Outside Third Party 235.1211.0000.40125.400205 15,000 City of Roanoke- Outside Third Party 235.1211.0000.40125.400009 (215,000) City of Roanoke- Outside Third Party 235.1211.0000.40125.400205 215,000 City of Roanoke- Outside Third Party 235.1211.0000.40125.400198 (179,463) City of Roanoke - Outside Third Party 235.1211.0000.40125.400205 179,463 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. • - —� ----- /Y' City Manager's Report Submitted by: Helen Ferguson, Grants Manager Office of the City Manager ROANOKE July 20, 2026 Title: Acceptance and Appropriation of FY27 Virginia Opioid Abatement Authority Funds. Background: Major opioid settlements have resulted in payments being made to the Commonwealth of Virginia and its localities. The Office of the Attorney General worked with local government attorneys and counsel to craft a Memorandum of Understanding (MOU)describing how to allocate opioid settlements. The agreement includes a formula for distributing the proceeds based on a measure of harm per capita to communities across.Virginia. All 133 counties and cities in the Commonwealth signed this MOU and the City of Roanoke receives direct distribution of opioid settlements based on this formula. The Virginia Opioid Abatement Authority (VOAA) was established by the Virginia General Assembly in 2021 as an independent entity to abate and remediate the opioid epidemic in the Commonwealth and is financially supported by the Virginia Opioid Abatement Fund. The VOAA distributes individual distributions directly to localities to fund VOAA approved projects. If a locality agrees to follow the gold standard in the expenditure of all Opioid Settlement funds, the locality will become eligible for.a 25% incentive in increased funding through the VOAA. The VOAA also offers funds for localities through competitive cooperative partnership grants. The VOAA selected the list of attached agencies to fund for FY27. The City has ten (10) agencies that it will be providing funding to based on the VOAA awards. Considerations: The City submitted applications for individual and cooperative agreement funding for the FY27 funding cycle. Each awarded agency was approved tentatively for five (5) years. Each year, each agency must reapply and submit follow-up metrics to receive the following year's funding. Recommended Action: Accept and appropriate the Virginia Opioid Abatement Authority funds for FY27 and authorize the City Manager, or designee, to execute any required agreements or documents—such documents to be approved as to form by the City Attorney. Valmarie Turner, City Manager - FY27 BUDGET SUMMARY Awarded Projects State City of Roanoke City of Salem Carryforward Total Funding Roanoke County Direct Direct Funding Funding Funding Direct Funding Funding Blue Ridge Behavioral $25,050 $10,000 - - - $35,050 Healthcare Bradley Free Clinic $207,800 $25,000 _ $25,000 $10,000 - $267,800 Family Service of Roanoke $54,490 $15,000 - - - $69,490 Valley Four Truths Recovery $154,800 $50,000 $80,326 - - $285,126 Navigator Care Specialist $0 $10,000 $10,000 $5,000 $143,000 $168,000 On Our Own of Roanoke $181,445 $10,000 $10,000 - - $201,445 Valley _ Roanoke Area Ministries $46,183 $25,000 - - - $71,183 Roanoke Valley Collective $371,582 $25,000 $25,000 - - $421,582 Response The Twelve Foundation $225,472 $25,000 $25,000 - - $275,472 Virginia Harm Reduction $51,520 $20,000 $20,000 - - $91,520 Coalition Total $1,318,342 $215,000 $195,326 $15,000 $143,000 $1,886,668 REVENUE SUMMARY • Individual State: $105,723 • Gold Standard State: $20,000 • Cooperative State: $1,192,619 • Cooperative Match: $425,326 o City of Roanoke Direct: $215,000 o Roanoke County Direct: $195,326 o City of Salem Direct: $15,000 • Local Projects: $50,000 • Administrative: $129,462.69 • Total Revenue: $1,923,131 •°'a bat��t VIRGINIA OPIOID ABATEMENT AUTHORITY June 22, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City has been awarded an Individual Distribution and"Gold Standard" Incentive grant in the amount of $25,050.00 to support its Certified Peer Recovery Specialists project. Board of Directors The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke City Certified Peer Recovery Specialists have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director i 1 Q j 701 E.Franklin St,Ste 803,Richmond,VA 23219 . info@voaa_us !!;: I www.voaa.us o4,oa�'�`�'�°rq VIRGINIA OPIOID 7„it ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 22, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Individual Distribution (IDIC)—Certified Peer Recovery Specialists This letter confirms that on ,the Virginia Opioid Abatement Authority's (OAA)Grants Committee voted to award $25,050.00 as an Individual Distribution and"Gold Standard" Incentive grant to Roanoke City for fiscal year 2027 for the Certified Peer Recovery Specialists project.The performance period for fiscal year 2027 is July 1, 2026,through June 30,2027. The award will be transmitted in a lump sum. Attached to this Award Acceptance Package are the financial details,contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. An annual report will be due by October 1 following the end of the performance period regarding the performance measures, objectives, and use of the funds. To accept this award, this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1),whichever is later.Any contingency requirements listed in the "Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Individual Distributions to Cities and Counties sections 2.a.v,2.a.vi, and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is I D I C770301-0A02. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, C4.f.'' Cecil "Charlie" Lintecum Director of Operations clintecum@voaa.us www.voaa.us I 9 I 701 E.Franklin St,Ste 803,Richmond,VA 23219 ( OAS. I !� in@voaa.us: : {o G :�j www.voaaus „ 'a,,bate.nie4t4 VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 22, 2026 Financial Details Grant Type FY 2027 { Individual Distribution(IDIC) $15,050.00 i I Gold Standard Distribution $10,000.00 Total $25,050.00 a1701 E.Franklin St,Ste 803,Richmond,VA 23219 d w info@voaa.us tAll I www.voaa.us o4,oaolatelnej2 VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 22, 2026 Contingencies and Signature On behalf of the Roanoke City and as the recipient of this award, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Conditions for Individual Distributions to Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from"False Statements"as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in my application asset out in Section 3.h.Should the Opioid Abatement Authority("OAA")determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt: (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow. Further, Roanoke City also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • In accordance with the terms and conditions of this award,the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount,the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryfoward and FY 2027 funds included in the renewal award.Also in accordance with the terms and conditions of this award,to receive the FY2027 funds,the fiscal agent must provide the OAA with documentation demonstrating at least 80%of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. is ' 701 E.Franklin St,Ste 803,Richmond,VA 23219 n info@voaa.us i www.voaa.us 040 ,,,,at�ie„,4 VIRGINIA OPIOID Q ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT - June 22, 2026 Performance Measurement Prevention/Education/Awareness Efforts . - FY FY 2026 s,FY ! FY_ Description 2026 YTD 2027 2026 2029 ! 2 30 2031 Comments ! -----"-- No.of law enforcement officers participating in prevention/education �12 0 12 12 12 12 12 '�� Eprogramming Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved. . Deschpti on 1 FY FY 2026 '; FY j FY I -FY ! FY- `: FY ; 2026 YTD ± 2027 1 2028 2029 2030 2031 Comments No.of individuals receiving SUD screening while incarcerated 0 102 50 60 0 j 0 0 No.of individuals provided SUD therapuetic counseling while incarcerated 50 102 50 60 0 0 0 s t No.of individuals provided Medication Assisted Treatment for SUD ' 0 12 15 20 1-0 -� { 0 0 while incarcerated . 1 No.of individuals provided professional mental health care while ; 1 ! I i ^{ incarcerated 0 60 20 25 j 0 $ 0 ( 0 No.of individuals connected to peer supports while incarcerated 50 151 50 60 0 0 - - ( 0 .{ i 1 I No.of drug court participants enrolled 0 I 0 5 5, '0 0 - 0 No.of drug court participants graduated 0 0 2 2 0 1 0 0 Harm Reduction Efforts Description FY 2026 FY 2026 YTD FY 2027 1 FY 2028 , FY 2029 : FY 2030 1 FY 2031 i Comments 7 No.of Naloxone kits distributed to at-risk individuals 0 0 20 20 0 0 i 0 - Performance Measures Notes i '9 j 701 E.Franklin St,Ste 803,Richmond,VA 23219 a i. -info@voaa.us �!; www.voaa.us OQ,o`a pbatemeag4 VIRGINIA OPIOID a ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR INDIVIDUAL DISTRIBUTIONS TO CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's (OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired,supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: •Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee,the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies,and assurances either attached to this award or submitted with the grant application; •Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc.to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy,then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 9 1701 E.Franklin St,Ste 803,Richmond,VA 23219 1V info@voaa.us ��: www.voaa.us ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 - ii. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements • 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director's consideration. c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. • i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year Amended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year Amended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The amended award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. • i. In this instance,the city or county may request funds as part of the next available deadline 701 E.Franklin St,Ste 803,Richmond,VA 23219 (� info@voaa.us. , „n„, _„i www.voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days,of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia X2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia 2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia X2.2-2370 (A)(4), recipient may NOT use funds provided under this award to cover indirect costs - 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed.V 701 E.Franklin St,Ste 803,Richmond,VA 23219 bDA inf voaaus s . www:voaa.us eev d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. - e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia 2.2-2370. f. Separate Accounting of Fund Sources i. OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Funds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment,or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year)if extenuating circumstances are demonstrated by the Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No ta1701 E.Franklin St,Ste 803,Richmond,VA 23219info@voaa_us off! www.voaa,us new obligations may be incurred during this period.The annual report for the last year shall serve as the final report I. Cities and counties have the option of creating a reserve fund that includes some portion of their Direct Distribution to help fund projects in future years when settlement payments are lower. If the city or county elects to implement this option,they will: i. Ensure those future projects meet the terms of the settlement(s) ii. Separately account for the Direct Distribution,the Individual Distribution, the"Gold Standard"incentive(if applicable)and the reserved amount iii. Publicly publish the projected financial strategy for this reserve fund iv. If the city/county is participating in the OAA's"Gold Standard" Incentive program,the reserved funds may only be used in accordance with the"Gold Standard"as described in the Incentive Policy. 4. Period of Performance, Amendments, Renewals, and Carryforward There will be an annual grant process that governs the award of the Individual Distribution to cities and counties on a rolling two-year basis(current and upcoming fiscal year). a. Awards for Individual Distribution projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: '1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment,the city or county must remain in compliance with the OAA's terms and conditions. c. The city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories(personnel, operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the city or county and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives Q. 701 E. Franklin St,Ste 803,Richmond,VA 23219 info@voaa_us rt www.voaa.us 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. 3. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the city or county. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source.The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. a. If the carryforward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended, the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. d. In accordance with the OAA Board of Directors' Policy regarding the appropriate disposal of funds that localities fail to utilize following a five-year period, a city or county that fails to apply for their OAA Individual Distribution share after five years will no longer have access to those allocated funds.After five consecutive application periods the city or county's OAA Individual Distribution share for the initial application period (FY2023)will revert to the Opioid Abatement Fund. For example, a city or county has until April 1, 2028,to submit a proposal for the use of the funding allocated to that city or county for FY2023 and until April 1, 2029,to submit a proposal for the use of the funding allocated to that city or county for FY2024, and so on. 5. Fiscal Agent Requirements a. The awarded city or county is the fiscal agent for the project. The fiscal agent is responsible for all aspects of the project including coordinating with and obtaining information from partners, subrecipients, vendors, etc.to meet OAA application and reporting requirements.The fiscal agent city or county is ultimately responsible for the actions of any partners, subrecipients, vendors, etc. in the execution of this award. This includes but is not limited to: i. Coordinating and executing written agreements with each subrecipient that details the processes, responsibilities, and requirements for implementing, delivering, and reporting related to this award.This • 701 E.Franklin St,Ste 803,Richmond,VA 23219 ® r info@voaa.us !!! I www.voaa.us must be signed by the fiscal agent city/county and the subrecipient and a copy submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. b. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OM. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions,etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1 c. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370 (A) e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five(5) years after final payment,or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia §42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest 701 E.Franklin St,Ste 803, Richmond,VA 23219 rig info@voaa.us + z. IA\ www.voaa.us Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia 2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award. Recipient and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq. as well as any procurement policies and procedures established by the recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§ 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith-based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$10,000 the provisions in i. and ii. below apply: i. During the performance of this award, the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places,available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award. If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach, or at its option, the whole award. 5. In accordance with the Virginia Human Rights Act(Code of Virginia X2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion,ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity,disability,or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other 701 E.Franklin St,Ste 803,Richmond,VA 23219 infooaams • ;a;@ www.voaams federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986(P.L. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual reports, the OAA will conduct outreach,surveys, questionnaires,site visits, financial reviews and/or performance reviews regarding the project. The city or county will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370(A)(5). In the event of recipient's noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any,or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia 18.2-498.4 and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless 9 I 701 E.Franklin St,Ste 803,Richmond,VA 23219 I P info@voaa.us wwrw.voaa.us other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia $2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and SubrecipientNendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions,and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. Lo, 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us !!! E www.voaa.us a��at�, r9° oen Q� VIRGINIA OPIOID .„4„, ABATEMENT AUTHORITY June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods ' As Chairman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke.County,Salem City, has been awarded a Cooperative Partnership grant in the amount of $207,800.00 to support its Support for Bradley Free Clinic's HOPE Initiative project. Board of Directors The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities.This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments,state agencies,and many other stakeholders. Efforts such as Roanoke County, Salem City, Roanoke City's Support for Bradley . Free Clinic's HOPE Initiative have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director I - I ' 1 l - ' ifil® 1 701 E. Franklin St,Ste 803,Richmond,VA 23219 t info@voaa.us i' C®$ www.voaa.us Aar ate.„,„2r VIRGINIA OPIOID 04 ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership(COOP)—Support for Bradley Free Clinic's HOPE Initiative This letter confirms that on June 15,2026,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award $207,800.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself,Roanoke County, Salem City for fiscal year 2027 to support Support for Bradley Free Clinic's HOPE Initiative. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1,2026,through June 30,2027.An annual report will be due by October 1, 2027, regarding the performance measures,objectives,and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1), whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.i.1, 2.a.ii,and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770303-AA02. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us ifild 701 E.Franklin St,Ste 803,Richmond,VA 23219 ® , info@voaa.us. .;,j www.voaa.us o.. ����r VIRGINIA OPIOID .p 9` 04 ', 7Q w� ABATEMENT AUTHORITY Awe, FINANCIAL DETAILS June 29,2026 OAA Award Financial Details Project Title: Support for Bradley Free Clinic's HOPE Initiative Grant Number:COOP770303-AA02 I .FY 2027- f { i Total Non-OAA Funds $25,000.00 Total OAA Awards $207,800.00 Fiscal Agent- Roanoke City OAA Grant Award(s) I GrantType . .. ,. °FY2027 Cooperative Partnership(COOP) $0.00 iUnrestricted-Support Cooperative Partnership $207,800.00 Total : $207,800.00 Non-OAA Matching Funds ( Grant Type _ _`,FY 2027 . ai I Direct Distribution $25,000.00 ,Total v $25,000.00 ° . , I , 9. ; 1701 E. Franklin St,Ste 803,Richmond,VA 23219 �, ihf vaaa=us. �� i o@ .ri .www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Cooperative Partnership Matching Details Project Title: Support for Bradley Free Clinic's HOPE Initiative Grant Number:COOP770303-AA02 FY 2027 i Total Non-OAA Matching Funds $35,000-00 Total OAA Matching Awards I $0.00 Roanoke County Non-OAA Matching Funds Grant Type I FY 2027 Direct Distribution I $25,000-00 Total $25,000.00 • Salem City . Non-OAA Matching Funds - Grant Type FY 2027 Direct Distribution # $10,000.00 Total , $10,000.00 ,, moo. r 9 701 E.Franklin St,Ste 803,Richmond,VA 23219 ° F info@voaa.Us, 8;!; „ t vwuw.voaa.us VIRGINIA OPIOID o4'�• '`� Q ABATETVENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29,2026 Contingencies and Signature Project Title: Support for Bradley Free Clinic's HOPE Initiative Grant Number:COOP770303-AA02 Fiscal Agent: Roanoke City a i FY 2027 Total Non-OAA Funds $60,000.00 Total OAA Awards $207,800.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County,Salem City, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from"False Statements"as described in Section 13,not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h.Should the OAA determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt (1)to be paid promptly{, (2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. 1 Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • In accordance with OAA's terms and conditions, the fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: 1 • The fiscal agent must submit a completed Operational Agreement that has been signed by all partner cities and/or counties detailing each city and/or county's responsibilities on how the projected will be implemented, managed, reported on, etc. before the OAA will transfer awarded funds. • The fiscal agent must complete and submit a written agreement between the fiscal agent, Roanoke City, and each subrecipient(Bradley Free Clinic)detailing budget, scope, performance measures, expectations, etc. before the OAA will transfer awarded funds. This can be in the form of a contract, MOU, or other written mechanism. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. 9 ( 701 E.Franklin St,Ste 803,Richmond,VA 23219 uzi info@voaa.us sea @ .., t www.vaaa.uso o4�opbaceme4t94o VIRGINIA OPIOID . .1_asi ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2027 • FY 2028 FY 2029 ' FY 2030- FY 2031 I ' 1 No.adults from the general public participating in prevention/education programming 1360 1400 11142 i 1485 1530 I No.of pregnant and/or nursing women participating in prevention/education programming 48 1 49 150 52 54 INo.of teachers participating in prevention/education programming i 59 161 53 65 ] 67 _ i I ----1,--, l I No.of health care professionals participating in prevention/education programming i 451 " 465 i 479 1493 508 No.of law enforcement officers participating in prevention/education programming 1160 165 1170 175 180 1 I No.of court-related professionals participating in prevention/education programming 4 59 61 63 65 167 I I I I No.of key officials/policy makers participating in prevention/education programming 140 141 42 I 43 45 Efforts Directed Toward Pregnant/Nursing Women with Substance Use Disorders n. . r - - l Description i FY 2027 FY 2028 i FY 2029 t. FY 2030 1 FY 2031 No.of pregnant/nursing women completing some form of detox 6 7 8 9 10 No.of pregnant!nursing women connected to therapeutic counseling services 12 13 14 !I 15 16 No.of pregnant!nursing women connected to MOOD 114 15 1 16 17 18 No.of pregnant!nursing women connected to professional mental health care 12 13 ,1 14 ` 15 16 No.of pregnant/nursing women connected to peer supports 28 i 29 30 31 32 I No.of pregnant/nursing women connected to housing 8 9 10 1 11 12 No.of pregnant/nursing women connected to childcare 4 5 i 6 17 8 __ _. No.of pregnant/nursing women connected to eduction or job training 6 7 1 8 9 TM 10 i --h t i No.of pregnant/nursing women connected to a job/employment 16 7 8 19 10 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved 1 Description ' FY 2027 ; FY 2028 FY 2029 # FY 2030 t FY 2031 1 No.of individuals receiving SUD screening while incarcerated 1,593 7 611 629 648 1668 E No.of individuals connected to treatment for communicable diseases while incarcerated ! 32 33 34 $ 35 36 I INo.of individuals provided professional mental health care while incarcerated 593 611 629 1648 . 668 INo.of individuals incarcerated provided with an SUD-specific release plan 1 234 241 248 �. 263 f No.of individuals diverted from incarceration to treatment 166 171 1176 181 187 I i i I - -, i t I 'eat. r K 701 E.Franklin St,Ste 803,Richmond.,VA 23219 „„�, is `o_-_us. _ �!; t www.vo • aa'US ( No.of individuals diverted from incarceration to housing I € 47 48 i 49 150 51 1 1 t No.of individuals connected to SUD therapuetic counseling while on monitored release 1 331 341 { 351 362 373 a No.of individuals connected to MOUD while on monintored release 1167 172 € 177 i 182 188 No.of individuals enrolled into court approved SUD-related deferred adjudication 105 108 111 1 115 118 No.of individuals successfully completing the terms of SUD-related deferred adjudication 61 63 165 67 I 69 No.vof drug court participants enrolled 59 61 I. 1 63 65 67 r---- No.of drug court participants graduated M �__�_ _____�_ 52 54 s 56 57 59 1 I € Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description . FY 2027 FY 2028 FY 2029 FY 2030 f FY 2031. No.of adults completing some form of detox 125 129 i i 133 137 141 No.of adults connected to treatment for communicable diseases 95 98 I 101 104 E 107 i i 1..._ �If INo.of adults connected to theraputic counseling services 1 563 580 597 615 ! 634 — I No.of adults connected to Iv1OUD 366 377 1388 400 1412 i*— _--- — No.of adults connected to professional mental health care 563 580 579 4 615 634 I No.of adults connected to peer supports 1570 1617 1 1666 1715 1767 No.of adults connected to housing 1 164 _ 169 [ 174 179 185 INo adults connected to childcare i 27 28 1 .of 29 30 31 No.of adults connected to eduction or job training 519 535 551 . 567 585 Na of adults connected to ajob/employment 4 221 228 ' i 235 242 I 249 Harm Reduction Efforts Descriptions. ,„ . FY 2027 FY 2028 f FY 2029 ` ' FY 2030 i FY 2031 r No.of people engaged during harm prevention outreach efforts 953 982 i 1011 P 1042 1073 4 I No.of Naloxone kits distributed to at-risk individuals b 1080 ( 1112 1 1145 f 1180 1215 Performance Measures Notes r ' - t 9 701 E. Franklin St,Ste 803, Richmond,VA 23219 hig�� I info agvoaa_us ° I o'°, I www.voaa.us i,bateine4r VIRGINIA OPIOID 4,9v- 40cs Q ABATEMENT AUTHORITY p TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with=all,terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; •Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy,then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance I. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the.city/county executive or designee to complete via Adobe:E-sign) i. Performance Period begins July 1 I 701 E.Franklin St,Ste 803,Richmond,VA 23219 ^ ; info voaa_us: gni www.voaa.us ii. Award Acceptance Deadline—September 30 b. W thin 120 days of the beginning of the performance period or the date of the award letter, w ichever is later: Cities and counties must complete and submit all contingency reouirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii.. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: a. W thin 60 days of the date of the award letter: Cities and counties must formally accept the a and (must be sent by someone from the locality via the OAA Grants Portal to the ci ,/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. W thin 90 days of the date of the award letter: Cities and counties must complete all coy tingency requirements (via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. T e award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. A extension request that includes the details of the circumstances requiring an extension m•:y be submitted to the OAA for the Executive Director's consideration. c. T e Executive Director may allow the award's performance period to continue and amend th:• award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year ended Awards Acceptance and Contingency Requirements Completion 1. Amende" city and county awards approved during a performance period must complete the following steps: a. W thin 60 days of the date of the award letter: Cities and counties must formally accept the a ended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. W thin 90 days of the date of the award letter: Cities and counties must complete all co tingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year A ended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. A extension request may be submitted that includes the details of the circumstances reo uiringthe extension to the OAA for the Executive Director's consideration c. Th- Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline 7.Vii, 701 E.Franklin St,Ste 803,Richmond,VA 23219 "� ` �`' 1 �� info@uoaa_us„ ' ��� r www.voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia 42.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§2.2-2366. b. Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370 (A)(4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. ,.. 701 E.Franklin St,Ste 803,Richmond,C1ih d VA 23219 a info@voaa.us � ; �. :': ,._„1 www.uoaa.us d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370 - e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. Separate Accounting of Fund Sources is OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: '1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. FL nds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership . d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work o-activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No j ¢ n. V' ( • r-, i - 803, :ichmond VA 3 19 in @ ' ° aaa , --- � �, anfo voaa us a.._ , ,.. www_vaaa.us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. - i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment, the cooperative partnership and fiscal agent must • remain in compliance with the OAA's terms and conditions. c. The fiscal agent city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years.Amendments that request an increase in Cooperative Partnership (competitive)funding will be competing for the amount above the renewal amount set by OAA. 3. If a renewal application is not completed by the deadline established by OAA,the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. aj 701 E.Franklin St,Ste 803,Richmond,VA 23219 ( -v„ info@voaa.us !®� j vvuvw.voaaus a. If the carryforward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended, the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. 1. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements a. Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement(sent from the OAA Grants Portal to all participating city/county executives or.designees to complete via Adobe E-sign) by all participating cities and counties.As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. i. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. b. For each awarded Cooperative Partnership project,the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award.This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. i. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. c. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients,vendors, etc.to meet OAA application and reporting requirements. i. This includes but is not limited to the following: 1. Copies of Virginia W-9 forms for funds transmission _fird, I 701 E.Franklin St,Ste 803,Richmond,VA 23219 09,, `www.voaa_us ( 'info@Voaa:us �. � , � . f 2. Confirming renewal year matching amount by funding source in writing 3. Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA d. In addition to complying.with the OAA's requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. e. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove OAA's separate accounting requirement across all.project revenues. f. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications-as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. g. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA:for this award. By accepting the award,the recipient agrees to submit a yearly financial and performance report throughout the grant period,as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. a. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. c. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 7" 9 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@ypaa us ®® o- : www.voaa.us d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) U i. All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself.This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities • and counties to ensure timely completion. e. The method for report ng may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five(5) years after final payment, or until final payment period is audited by the Commonwealth of_Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia 642.1-76 et seq. c. The OAA, its authorized agents,and/or State auditors shall have full access to and the right to examine any of said materials during said period." d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the g-ant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia §2.2-3100 et seq.and that sich conflict of interest policy is applicable to each activity funded under this award. Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq. as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations . a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and§ 2.2-4311 of the Virgin a Public Procurement Act. If the award is made to a faith- based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that cortract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$'0,000 the provisions in i. and ii. below apply: i. During the performance of this award,the recipient agrees as follows: Aft ®, 701 E. Franklin St,Ste 803,Richmond,VA 23219 i '® a . .__ 6®: www.voaa.us 1 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach, or at its option, the whole award. 5. In accordance with the Virginia Human Rights Act(Code of Virginia§2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability,or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia&2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status _ I f 701 E.Franklin St,Ste 803,Richmond,VA 23219 kid info@voaa.us rilems 1 www.voaa.us By submitting their prop sals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth f Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, or are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additiona Requirements, and Remedial Actions In addition to progress report' g (provided through the amendment and renewal application processed)and annual reports, the OAA will conduct utreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands th failure to maintain compliance with these terms and conditions and any other requirements and/or continge cies placed on the award may result in the project being terminated,,restricted, modified, required to complet a performance improvement plant or other remedy. The recipient understands th t it may be subject to additional financial and programmatic on-site monitoring,which j may be on short notice, and grees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370(A)(5). In the event of recipient's non ompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impos additional conditions on the receipt of a subsequent tranche of future award funds, if any,or take other available r medies. 13. False Statements Recipient understands that m king false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and ma result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, deb rment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed the Opioi Abatement Fund a. Any funds paid to reci ient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the ter s of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting n any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia &2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or t trough a person acting on his behalf or under his direction. 9 1701 E.Franklin St,Ste 80 ,Richmond,VA 23219 ■■, , l� info@voaa.us ��' www.voaa.us d. No employer may discharge, threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate:https://www.gsa.gov/travel#tab—pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 701 E. Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us °" www.voaa:us VITRGINIA OPIOID a AIATEMENT AUTHORITY June 22, 2026 Roan ke City Emm Howard-Woods Opioi Response Project Coordinator 215 C urch Avenue SW Roan ke Virginia 24011 emm .howard-woods@roanokeva.gov Dear mma Howard-Woods As C airman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that oanoke City has been awarded an Individual Distribution and"Gold Standard" Incentive grant in the amount of $54,490.00 to support its Roanoke City Schools Teen Outreach Proje t project. Board of Directors The AA Board of Directors has invested considerable time and effort to ensure that Virginia allo tes its share of the national opioid settlements in a manner that saves lives, restores famili s, and safeguards communities.This is a major challenge and will require a stren thening of partnerships between community-based organizations, local governments, state gencies, and many other stakeholders. Efforts such as Roanoke City Roanoke City Scho Is Teen Outreach Project have the potential to exemplify how we can work together to turn t e tide of the opioid crisis in Virginia. Detai s about the award being offered by the OAA are attached to this letter.We look forward to re eiving your acceptance and to working together on this important mission. Sinc rely, Sen tor Todd Pillion, Chairman Virgi is Opioid Abatement Authority Board of Director 701 E. Franklin St,Ste 803, Richmond,VA 23219 info@voaa.us. .1 ; www.voaa.us ����r9 VIRGINIA OPIOID o4~�.a ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 22, 2026 Roanoke City Emma Howard-Woods Oploid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Individual Distribution (IDIC)—Roanoke City Schools Teen Outreach Project This letter confirms that on ,the Virginia Opioid Abatement Authority's (OAA)Grants Committee voted to award $54,490.00 as an Individual Distribution and"Gold Standard" Incentive grant to Roanoke City for fiscal year 2027 for the Roanoke City Schools Teen Outreach Project project. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027.The award will be transmitted in a lump sum. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. An annual report will be due by October 1 following the end of the performance period regarding the performance measures, objectives, and use of the funds. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1),whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1), whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Individual Distributions to Cities and Counties sections 2.a.v,2.a.vi, and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is IDIC770301-0A01. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cq./ Cecil "Charlie" Lintecum Director of Operations clintecum@voaa.us www.voaa.us I si 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us �!� ® i www.voaa.us VIRGINIA OPIOID 9°r4 e� ABATEMENT AUTHORITY FINANCIAL DETAILS June 22, 2026 Financial Details Grant Type --- ---- _ .m�--_ , FY 2027 Individual Distribution(IDIC) � $44,490.00 Gold Standard Distribution $10,000.00 Total $54,490.00 701 E.Franklin St,Ste 803,Richmond,VA 23219 r info@voaa.uswww.voaa.us NV; ,o N,aterne4. VIRGINIA OPIOID o4 °,. 7 ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 22, 2026 Contingencies and Signature On behalf of the Roanoke City and as the recipient of this award, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Conditions for Individual Distributions to Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from"False Statements"as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in my application asset out in Section 3.h. Should the Opioid Abatement Authority("0AA")determine that I have incurred a debt pursuant to Section 14,the 0AA in its discretion will require the debt: (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow. Further, Roanoke City also understand and acknowledge that the following conditions must be met as part of accepting this award before the 0AA will transmit the funds: • In accordance with the terms and conditions of this award,the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount,the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award.Also in accordance with the terms and conditions of this award, to receive the FY2027 funds,the fiscal agent must provide the OAA with documentation demonstrating at least 80%of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award,all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. • I 9 701 E.Franklin St,Ste 803,Richmond,VA 23219 1 ►% I info@voaa.us ell www.voaa.us o4�.0,at ,,, VIRGINIA OPIOID I �P ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 22,2026 Performance Measurement Prevention/Education/Awareness Efforts . FY FY 2026 �" FY t FY ' FY FY FY Description 2026 t YTD 2027 ' fComments 2028 2029 2030 2031 No.children,elementary school age,partic pating in 0 0 300 300 1 0 0 0 prevention/education programming N' o.of childreen,middle school age,participating in prevention/education 50 43 30 30 I 0 0 I 0 programin ; No.of children,high school age,participate ng in preventioneducation } programming _ 400 270 220 220 1 0 10 0 I Performance Measures Notes Itilla ! 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us 44; ( www.voaa.us es. �ate��‘94� VIRGINIA OPIOID 4 ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR INDIVIDUAL DISTRIBUTIONS TO CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; •Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc.to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 I ! 701 E.Franklin St,Ste 803,Richmond,VA 23219 Cif info@voaaus AV/ www.voaa.us ii Award Acceptance Deadline—September 30 b. With n 120 days of the beginning of the performance period or the date of the award letter, whi• ever is later: Cities and counties must complete and submit all contingency requirements(via the OAA Grants Portal). . Performance Period Begins-July 1 i. Contingency Requirements Deadline—October 30 2. New city a d county awards approved during a performance period must complete the following steps: - a. Wit in 60 days of the date of the award letter: Cities and counties must formally accept the aw•rd (must be sent by someone from the locality via the OAA Grants Portal to the city ounty executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 i. Example Award Acceptance Deadline—November 30 b. Wit in 90 days of the date of the award letter: Cities and counties must complete all con ingency requirements (via the OAA Grants Portal) i. Example Award Date—September 1 i. Example Contingency Requirements Deadline—December 31 ii. New Awards No Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. Th= award will be rescinded by OAA and the city or county may reapply by the next av-ilable deadline. b. An -xtension request that includes the details of the circumstances requiring an extension ma, be submitted to the OAA for the Executive Director's consideration. c. Th: Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year A ended Awards Acceptance and Contingency Requirements Completion 1. Amendeo city and county awards approved during a performance period must complete the following -teps: a. Wi hin 60 days of the date of the award letter: Cities and counties must formally accept the a ended award (must be sent by someone from the locality via the OAA Grants Portal to th: city/county executive or designee to complete via Adobe E-sign) i. Example Award Date-September 1 ii. Example Award Acceptance Deadline- November 30 b. Wi hin 90 days of the date of the award letter: Cities and counties must complete all co tingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year A ended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. T e amended award will be rescinded by OAA and the city or county may reapply by the ne)t available deadline. b. A extension request may be submitted that includes the details of the circumstances rewiring the extension to the OAA for the Executive Director's consideration c. T e Executive Director may allow the award's performance period to continue and amend th• award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline aI. 701 E. Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us 1,$); I www.voaa.us ° v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia X2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia$2.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370 (A) (4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. isI 701 E.Franklin St,Ste 803,Richmond,VA 23219 rd info@voaa.us o!! , ,i www.voaa.us d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. - ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia 2.2-2370. f. Separate Accounting of Fund Sources i. OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Funds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. -OAA Funds a. Individual Distributions b. Gold Standard Incentive . c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not p-escribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year)if extenuating circumstances are demonstrated by the Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No 701 E.Franklin St,Ste 803,Richmond,VA 23219 )� o info@voaa.us I www.voaa.us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report I. Cities and counties have the option of creating a reserve fund that includes some portion of their Direct Distribution to help fund projects in future years when settlement payments are lower. If the city or county elects to implement this option,they will: i. Ensure those future projects meet the terms of the settlement(s) ii. Separately account for the Direct Distribution, the Individual Distribution, the"Gold Standard"incentive (if applicable)and the reserved amount iii. Publicly publish the projected financial strategy for this reserve fund iv. If the city/county is participating in the OAA's"Gold Standard" Incentive program,the reserved funds may only be used in accordance with the"Gold Standard" as described in the Incentive Policy. 4. Period of Performance, Amendments, Renewals, and Carryforward There will be an annual grant process that governs the award of the Individual Distribution to cities and counties on a rolling two-year basis (current and upcoming fiscal year). a. Awards for Individual Distribution projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment,the city or county must remain in compliance with the OAA's terms and conditions. c. The city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories (personnel,operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the city or county and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 701 E.Franklin St,Ste 803,Richmond,VA 23219 1 infovoaa us ,_1!; www:voaa:us 4. Amounts achieved year-to-date for performance measures 2. Renewal a•plications may also include amendments to the upcoming/renewal year and the remaining •ut years. 3. If a renew.I application is not completed by the deadline established by OAA, the award will end at the compl:tion of the current performance period and all post award processes will be completed by the city or county. 4. Carryforw•;rd is only available as part of the renewal process. Renewal applications must provide projected ..pending for all budget line items by expenditure category and by fund source. The carryforw.rd amount available will be calculated by subtracting the projected amounts from the awarded .mounts. a. If th- carryforward available is not requested, the balance will be returned to the OAA. b. Car orward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year i. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) VVVii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Ca ryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. Th carryfoward amount provided at the time of the renewal is an estimate.After the pe ormance period has ended,the city or county must submit the final amount(via process de med by OAA and by due date prescribed by OAA) and OAA will work with the city or co my to"true up"the amount approved by the Grants Committee and the final amount as we I as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. Fo cities and counties with approved carryforward,the city or county must demonstrate to O A A that the carryforward amount has been expended and/or encumbered by at least 80% be ore the renewal year amount(s)can be transmitted. f. A ler a project has been renewed four times,that award will end and the partnership will ne-d to submit a new application for consideration by the Grants Committee. d. In accordance with th:• OAA Board of Directors' Policy regarding the appropriate disposal of funds that localities fail to utilize following - five-year period, a city or county that fails to apply for their OAA Individual Distribution share after five years ill no longer have access to those allocated funds.After five consecutive application periods the city or co nty's OAA Individual Distribution share for the initial application period (FY2023)will revert to the Opioid A•atement Fund. For example, a city or county has until April 1, 2028,to submit a proposal for the use of the fun•ing allocated to that city or county for FY2023 and until April 1, 2029, to submit a proposal for the use of the fun•ing allocated to that city or county for FY2024,and so on. 5. Fiscal Agent Require ents a. The awarded city or county is the fiscal agent for the project. The fiscal agent is responsible for all aspects of the project including coordinating with and obtaining information from partners, subrecipients, vendors, etc.to meet OAA applicatio and reporting requirements.The fiscal agent city or county is ultimately responsible for the actions of any pa ners, subrecipients,vendors, etc. in the execution of this award. This includes but is not limited to: i. Coordinating a d executing written agreements with each subrecipient that details the processes, responsibilities and requirements for implementing, delivering, and reporting related to this award.This l E 701 E.Franklin St,Ste 803,Richmond,VA 23219 i info@voaa.us 'II www.voaa.us must be signed by the fiscal agent city/county and the subrecipient and a copy submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. b. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1 c. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370 (A) e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia §42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. - 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest 701 E.Franklin St,Ste 803,Richmond,VA 23219 1 F info@voaa.us 8;!`_ www.voaa.us Recipient understands and ag-ees it must maintain a conflict of interest policy consistent with Code of Virginia X2.2-3100 et seq. and that such conflict of interest policy is applicable to each activity funded under this award. Recipient and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia$2.2-4300 et sea. as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public fun•s shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$1 ,000 the provisions in i. and ii. below apply: i. During the perf•rmance of this award, the recipient agrees as follows: 1. The recip ent will not discriminate against any employee or applicant for employment because of race, reli•ion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating t• discrimination in employment, except where there is a bona fide occupational qualificati.n reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting fo h the provisions of this nondiscrimination clause. 2. The recip ent, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, .;dvertisements and solicitations placed in accordance with federal law, rule or regulation shall be •eemed sufficient for the purpose of meeting these requirements. 4. The requ rements of these provisions i. and ii. are a material part of the award. If the recipient violates •ne of these provisions, the OAA may terminate the affected part of this award for breach, or at its •ption, the whole award. 5. In accors ance with the Virginia Human Rights Act(Code of Virginia p2.2-3900 et seq.), a prohibiti•n on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion,ethnic or national origin, s=x, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientati.n, gender identity, disability, or military status, is hereby incorporated in this award. 6. The reci•lent will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient II include the provisions of i. above in every subcontract or purchase order over$10,000, so that the pro isions will be binding upon each subcontractor or vendor. b. Contractor/Subcontra tor Participation in E-Verify In compliance with Cede of Virginia X2.2-4308.2, registration and use of federal employment eligibility verification program i required as set forth below: i. For u oses • this section, "E-Verify purposes program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Titl:. IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor wor authorization program designated by the U.S. Department of Homeland Security or other 701 E. Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us 2: ` f www.voaa.us federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made.without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual reports, the OAA will conduct outreach, surveys, questionnaires,site visits, financial reviews and/or performance reviews regarding the project. The city or county will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370(A)(5). In the event of recipient's noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia§18.2-498.4 and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless 701 E.Franklin St,Ste 803,Richmond,VA 23219 1 ' . info@voaa.us \V: f www.voaa.us other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting it any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia $2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or though a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or,are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding'or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the city or county will ensure regular reporting of activities and achievements.This data is required for amendment and renewal application as well as reports. 1701 E Franklin St,Ste 803,Richmond,VA 23219 1 info@voaa.us `:v ; www.voaa:us ~°' 04 e,a���� VIRGINIA OPIOID ABATEMENT AUTHORITY June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Cooperative Partnership grant in the amount of $154,800.00 to support its Four Truths Recovery Pregnant&Postpartum Women's Implementation/Expansion project. Board of Directors The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities.This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments,state agencies,and many other stakeholders. Efforts such as Roanoke City, Roanoke County's Four Truths Recovery Pregnant &Postpartum Women's Implementation/Expansion have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director � I a ,.. i j 701 E. Franklin St,Ste 803,Richmond,VA 23219 V t info@voaa.us i �!, www.voaa.us o�apyacem�t•lo VIRGINIA OPIOID �` ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE:Cooperative Partnership(COOP)—Four Truths Recovery Pregnant&Postpartum Women's Implementation/Expansion This letter confirms that on June 15,2026,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award $154,800.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support Four Truths Recovery Pregnant&Postpartum Women's Implementation/Expansion. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1,2026,through June 30,2027.An annual report will be due by October 1, 2027, regarding the performance measures, objectives,and the use of the funds. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1), whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v,2.a.vi,and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A03. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, I -U Cecil"Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us Ask I 701 E.Franklin St,Ste 803,Richmond,VA 23219 `info@voaa.us \V' www.voaa.us o4,oa�'atemeer,94�o VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Financial Details , Project Title: Four Truths Recovery-Pregnant&Postpartum Grant Number: COOP770302-0A03 Women's Implementation/Expansion ' FY 2027 Total Non-OAA Funds $50,000.00 I I Total OAA Awards $154,800.00 ; L- _ I Fiscal Agent- Roanoke City - OAA Grant Award(s) Grant Type _ FY 2027 w Cooperative Partnership(COOP) __� $154,800.00 ...�_._..A- �._____._�._� .�...R�. Total 1 $154,800.00 Non-OAA Matching Funds Grant Type , - FY 2027 Direct Distribution - $50,000.00 Earned Income $0.00 Total $50,000.00 I i n 6 i ... 701 E.Franklin St,Ste 803,Richmond,VA 23219 �; info@voaa.us !!k I www.voaa.us pQ,oaPyateme�r9`cu VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Cooperative Partnership Matching Details Project Title: Four Truths Recovery Pregnant&Postpartum Grant Number:,COOP770302-0A03 Women's Implementation/Expansion l FY 2027 Total Non-OAA Matching Funds $80,326.00 • Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type , FY 2027 Direct Distribution rt J$80326.00 Total I .$80,326.00 • ® ! 701 E. Franklin St,Ste 803, Richmond,VA 23219 ® i info@voaa°us, '1 ill (•www.voaa.us Q,oatyaterae21. '4 VIRGINIA OPIOID 7. 4, ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29,2026 Contingencies and Signature Project Title: Four Truths Recovery Pregnant&Postpartum Grant Number:COOP770302-0A03 Women's Implementation/Expansion Fiscal Agent: Roanoke City i ' FY2027 Total Non-OAA Funds ! $130,326.00 Total OAA Awards $154,800.00 _� On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from "False Statements"as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h.Should the OAA determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt: (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement, or(3)to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount(including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds.The OAA's Grants Committee makes the final determination on all awards. • The fiscal agent agrees to ensure that any funds utilized from this award by the fiscal agent, its partners, and/or subrecipients to support a recovery residence, that the recovery residence is compliant with current requirements established by the Department of Behavioral Health and Developmental Services (DBHDS) in addition to any established laws and regulations. The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions,guidance, etc.that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • In accordance with the terms and conditions of this award,the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award.Also in accordance with the terms and conditions of this award, to receive the FY2027 funds,the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process.The fiscal agent acknowledges that the results of the i i I ,.. j 701 E.Franklin St,Ste 803,Richmond,VA 23219 Lel,,; info@voaa_us !!! [ www.voaa.us Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representatiie of the recipient, I hereby accept this award and agree to the terms and conditions of this award,all items contained in,and a tached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. I 9 1701 E.Franklin St,Ste 803,Richmond,VA 23219 nib/ info@voaa.us d ,/*; �. wwvu.voaa.us 4�o0.pbareme„,., VIRGINIA OPIOID o I° ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY ' FY2026 : FY FY ' FY ; FY Comments 2026 YTD 2027 2028 2029 ; 2030 No.of children,infant to 5 years old,participating in prevention/education 8 8 8 8 8 12 programming I _ 1 No.children,elementary school age,participating in prevention/education 8 8 8 8 8 12 programming No.of pregnant and/or nursing women participating in prevention/education r 12 ( 12 [12 12 12 12 Efforts Directed Toward Pregnant!Nursing Women with Substance Use Disorders FY FY2026 FY FY FY 1 FY { Description 2026 YTD 2027 2028 . 2029 i 2030 Comments No.of pregnant I nursing women connected to treatment for communicable 4 14 4 6 6 8 diseases No.of pregnant/nursing women connected to therapeutic counseling 12 12 12 14 14 14 services . No.of pregnant/nursing women connected to MOUD 8 8 _ 8 10 10 12 T No.of pregnant/nursing women connected to professional mental health 12 12 12 14 14 16 care �' —� No.of pregnant/nursing women connected to peer supports l 12 12 �12 14 } 14 16 y No.of pregnant/nursing women connected to housing 6 j 6 6 12 12 i 12 No.of pregnant/nursing women connected to childcare 8 8 8 10 i 10 12 No.of pregnant/nursing women connected to eduction or job training g 12 12 12 14 14 16�y f No.of pregnant/nursing women connected to a job/employment 8 8 i 8 10 10 12 L _________d Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description - FY ! FY2026--t FY FY i FY FY . Comments . 2026 YTD i 2027 ; 2028 ! 2029 2030 i No.of individuals diverted from incarceration to housing 20 20 27 34 41 48 No.of individuals connected to SUD therapuetic counseling while on 125 25 33 41 49 57 } monitored release _No.of individuals connected to MOUD while on monintored release 15 15 20 25 30` 35 } No.of individuals enrolled into court approved SUD-related deferred i 1 15 15 20 25 30 35 a � I adjudication � F No.of individuals successfully completing the terms of SUD-related deferred i f . ,... i t j 701 E.Franklin St,Ste 803,Richmond,VA 23219 V info@voaa.us !!g www.voaa.us 1 adjudication 10 10 13 i 16 19 22 t Na of drug court participants enrolled 10 10 13 16 19 22 I No.of drug court participants graduated _-w_ 7 } 7 9 It 11--- �� 13w 15 J Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description FY 2026 ; FY 2026 YTD , FY 2027 ? FY 2028 • P(2029 ` FY 2030 i Comments No.of adults connected to treatment for communicable diseases 5 5 7 9 1 11 { 13 _ I Na of adults connected to theraputic counseling services 15 15 0 0 1 0 1 0 No.of adults connected to MOUD 10 10 13 16 19 122 _k___I No.of adults connected to professional mental health care 15 15 20 i 25 30 35 I j No.of adults connected to peer supports 748 48 T��64 } 80 96 112 I , No.of adults connected to housing 28 28 37 ; 46 55 64 No.of adults connected to childcare 4 4 4 ( 8 8 12 No.of adults connected to eduction or job training 25 33 j 41 49 57 --T i G No.of adults connected to a job/employment F2—5- 25 � 33 $ 41 49 ( 57 e Harm Reduction Efforts Description ' FY 2026 t FY 2026 YTD r FY 2027 FY 2028 FY 2029 ' FY 2030 j Comments —i — i i ; LI_.1___ (--- ---1 No.No.of Naloxone kits distributed to at-risk individuals 1 52 52 � 1 68 84 1100 � 116 i Other-Please Describe _ _ _ ___ _ _. _--_ _I __.t _ _ ,_ Description 1 FY 2026 , FY 2026 YTD q P(2027 1 P12028 ; FY 2029` = FY 2030 , Comments tl I� i . #of individuals reoffending 5 5 1 7 9 11 ; 13 f #of individuals connected with healthcare(medical/dental) 1 25 25 40 50 60 1 70 4 #of individuals supported with transportation 135 35 47 i 59 71 83 w #of individuals completed 6 month minimum stay 26 26 34 42 50 1 58 -�. - .. 1_ I #of individuals admitted into recovery housing 52 52 68 84 100 1 116 1 3 #of individuals supported in food insecurities _ 115 15 34 1 42 � 50 ` 58 ---r �^ #of individuals supported in obtaining vita records 20 � 20 27 34 41 148 #of individuals engaged in Recovery Cen er 1 0 j 0 1750 1 1000 1250 11500 #of individuals providing community service ^` 130 { 30 i 40 j 50X 60 70 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. ._., I elik I .... I 1701 E.Franklin St,Ste 803,Richmond,VA 23219 V info@voaa_us , a`wi ' www.voaa.us o41o�pt,atea,�14. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us l www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies,and assurances either attached to this award or submitted with the grant application; •Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc.to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.willbe signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone-other than the executive's deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 f 701 E.Franklin St,Ste 803,Richmond,VA 23219 Ana info@voaa.us IT www.voaa.us i. Award Acceptance Deadline—September 30 b. Wit in 120 days of the beginning of the performance period or the date of the award letter, whi'hever is later: Cities and counties must complete and submit all contingency req irements(via the OAA Grants Portal) 1. Performance Period Begins-July 1 i. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: a. Wit in 60 days of the date of the award letter: Cities and counties must formally accept the aw-rd (must be sent by someone from the locality via the OAA Grants Portal to the city county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 i. Example Award Acceptance Deadline-November 30 b. Wit in 90 days of the date of the award letter: Cities and counties must complete all con ingency requirements (via the OAA Grants Portal) i. Example Award Date—September 1 i. Example Contingency Requirements Deadline—December 31 ii. New Awards No Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. Th: award will be rescinded by OAA and the city or county may reapply by the next av-ilable deadline. b. An -xtension request that includes the details of the circumstances requiring an extension ma, be submitted to the OAA for the Executive Director's consideration. c. Th: Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year A ended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following -teps: a. Wi'hin 60 days of the date of the award letter: Cities and counties must formally accept the am-nded award (must be sent by someone from the locality via the OAA Grants.Portal to th-.city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline- November 30 b. Wi hin 90 days of the date of the award letter: Cities and counties must complete all co tingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year A ended Awards Not Adhering to Timeline Requirements 1. Failure t. adhere to the timeline requirements will result in one or more of the following actions a. Th- award will be rescinded by OAA and the city or county may reapply at the next available de:dline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. Th- Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance, the city or county may request funds as part of the next available deadline ® . ® 701 E. Franklin St,Ste 803,Richmond,VA 23219 V ;'info@voaa.us I www.voaa us ::' v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award.Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia$2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia§22-2366. b. Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A) (4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 9 1701 E.Franklin St,Ste 803,Richmond,VA 23219 [ info@voaa:us !!1 www.voaa:us d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia $2.2-2370 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia&2.2-2370. f. Separate Accounting of Fund Sources i. OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Fuids Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and-then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases,cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year)if extenuating circumstances are demonstrated by he Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to-90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No 701 E. Franklin St,Ste 803,Richmond,VA 23219 ® info@voaa us 5 t 347. # www.voaa.us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward. a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director. The dates, objectives,goals, and performance measures approved for the project will be used to document reasonable and measurable progress. i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment,the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. c. The fiscal agent city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories(personnel,operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years.Amendments that request an increase in Cooperative Partnership (competitive)funding will be competing for the amount above the renewal amount set by OAA. 3. If a renewal application is not completed by the deadline established by OAA,the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. 9 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 k0d'� info@voaa:us *; a vvannr.voaa.us a. If the carryforward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) ii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended,the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. 1. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted., f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements a. Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement(sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign)by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. i. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership,the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. b. For each awarded Cooperative Partnership project,the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in mplementing and managing the award.This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. i. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. c. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc.to meet OAA application and reporting requirements. i. This includes but is not limited to the following: 1. Copies of Virginia W-9 forms for funds transmission (6) 701 E. Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us ��' a vtww.voaa.us 2. Confirming renewal year matching amount by funding source in writing 3. Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA d. In addition to complying with the OAA's requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source(Individual Distribution, Gold Standard Incentive, Direct Distributions, other)in execution of this project. e. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove OAA's separate accounting requirement across all project revenues. f. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. g. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award,the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing- line-item transactions that reconcile to the reported amounts. - a. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. c. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. I f � { 701 E.Franklin St,Ste 803,Richmond,VA 23219 kid 'info@voaaus• o'; www.voaa.us d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370 (A) 1 i. All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. e. The method for report ng may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia §2.2-3100 et seq. and that such conflict of interest policy is applicable to each activity funded under this award. Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. • 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia$2.2-4300 et seq. as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with App icable Law and Regulations a. Anti-Discrimination By submitting their pr•posals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 19:4, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable, the Virginians With Disabilities Act,the Americans with Disabilities Act and § 2.2-4311 of the Virgin a Public Procurement Act. If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the b-sis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that co tract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public fu ds shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$ 0,000 the provisions in i. and ii. below apply: i. During the pert•rmance of this award, the recipient agrees as follows: AR l� I 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us4518www.voaa.us 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award. If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach, or at its option, the whole award. 5. In accordance with the.Virginia Human Rights Act(Code of Virginia X2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy,childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia X2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (Pl. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status ta 701 E.Franklin St,Ste 803,Richmond,VA 23219 v info@voaa us o;; www.voaa.us x By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual reports, the OAA will conduct outreach,surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370(A) (5). In the event of recipient's no-icompliance with these terms and conditions,other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that flaking false statements or claims in connection with this award is a violation of Code of Virginia,$18.2-498.4 and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards'or contracts, and/or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund a. Any funds paid to red oient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and,all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. _ b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or tough a person acting on his behalf or under his direction. Oa I 701 E.Franklin St,Ste 803,Richmond,VA 23219 b •nfd@voaa'_us-` �®; w.ww.voaaus d. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate:https://www.gsa.gov/travel#tab—pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and SubrecipientNendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions,and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 701 E.Franklin St,Ste 803,Richmond,VA 23219 V „ info@voaa.us s!; www.voaa.us �° p�,atew�'4 V RGINIA OPIOID °4 far A ATEMENT AUTHORITY June 29,2026 - i Roan•ke City Emm: Howard-Woods Opioi• Response Project Coordinator 215 I hurch Avenue SW Roan•ke Virginia 24011 emm:.howard-woods@roanokeva.gov Dear Emma Howard-Woods As C1 airman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself,Roanoke County,Salem City, has been aware ed a Cooperative Partnership grant in the amount of $0.00 to support its Navigator Care - Spec alists project. Board of Directors The OAA Board of Directors has invested considerable time and effort to ensure that Virginia alloc••tes its share of the national opioid settlements in a manner that saves lives, restores families, and •afeguards communities.This is a major challenge and will require a strengthening of partn-rships between community-based organizations, local governments,state agencies,and many othe stakeholders. Efforts such as Roanoke City, Roanoke County, Salem City's Navigator Care Spe alists have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Deta Is about the award being offered by the OAA are attached to this letter.We look forward to recei ing your acceptance and to working together on this important mission. Sinc:rely, 11 Sen-tor Todd Pillion, Chairman Virgi is Opioid Abatement Authority Board of Director i ire W i 701 E.Franklin St,Ste 803,Richmond,VA 23219 '% info@voaa,us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership(COOP)—Navigator Care Specialists This letter confirms that on June 15,2026,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award - $0.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County,Salem City for fiscal year 2027 to support Navigator Care Specialists. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1,2026,through June 30, 2027.An annual report will be due by October 1, 2027, regarding the performance measures, objectives,and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1), whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period (July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v,2.a.vi,and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770303-AA01. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us jow # 701 E.Franklin St,Ste 803,Richmond,VA 23219 t info@voaa.us o!; www.voaa.us 04pat mot'°, V_i RGINIA OPIOID AL_ ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Financial Details Project Title: Navigator Care Specialists Grant Number:COOP770303-AA01 FY zozz Total Non OAA Funds ; $10,000.00 Total OAA Awards ° $0.00 Fiscal Agent- Roanoke City OAA Grant Award(s) " `•FY 2027 ° Cooperative Partnership(COOP) $108,000.00 Cooperative Partnership(COOP)Carryforward $108,000.00 Total ° ° 50.00 ; Non-OAA Matching Funds _ s y - Grant Type FY 207 P Direct Distribution $10,000.00 a Total _ = i10,000.00 trall 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 , info@vaaalis 4 1 www:voaa:us oQ,oatoDatei.,.,214 VIRGINIA OPIOID v. ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Cooperative Partnership Matching Details • Project Title: Navigator Care Specialists Grant Number: COOP770303-AA01 FY 2027 Total Non-OAA Matching Funds $15,000.00 Total OAA Matching Awards $0.00 —� { Roanoke County Non-OAA Matching Funds Grant Type . ', FY 2027 Direct Distribution $10,000-00 Total $10,000.00 Salem City Non-OAA Matching-Funds Grant Type i FY 2027 Direct Distribution $5,000.00 Total f $5,000.00 I 701 E.Franklin St,Ste 803,Richmond,VA 23219 V info@voaa.us !s;, - I_ vrww.voaa.us N V_RGINIA OPIOID A ATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29,2026 Contingencies and Signa ure Project Title: Navigator Care Sp-cialists Grant Number:COOP770303-AA01 • Fiscal Agent: Roanoke City I FY 2027 I Total Non-OAA Funds s $25,000.00 Total OAA Awards I $0.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County,Salem City, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms an• Condition for Cooperative Partnerships of Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from"False Statements"as described in Section 13,not to misuse the award and thus inc r a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h.Should the OAA determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action -vailable by law. Additionally, I understand and ac nowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknow edges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided,or the year 2 award amount(including carryforward), whichever is lower. Fun•ing requests above this amount will compete against other applications for cooperative funds.The OAA's Grant. Committee makes the final determination on all awards. I ' • The fiscal agent acknow edges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents • OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Auth•rity News Update" newsletter where OAA publishes pertinent information and requirements including •ues dates, instructions,guidance, etc.that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • The fiscal agent must s bmit a completed Operational Agreement that has been signed by all partner cities and/or counties detailing each I ity and/or county's responsibilities on how the projected will be implemented, managed, reported on, etc. before he OAA will transfer awarded funds. • In accordance with the terms and conditions of this award,the fiscal agent will provide the final FY 2026 carryforward amount thr•ugh completion of the FY 2026 Annual Report for this project. The OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the re ewal award.Also in accordance with the terms and conditions of this award,to receive the FY2027 funds, the fi.cal agent must provide the OAA with documentation demonstrating at least 80% of the 1701 E.Franklin St,Ste 803,Richmond,VA 23219 �' l info@voaa.us 117 I www.vaaa.us final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. ... 701 E.Franklin St,Ste 803,Richmond,VA 23219 V s, info@voaa us www.voaa.us � � r9, Vcf. IRGINIA OPIOID 41 A_ BATEMENT AUTHORITY 7 4 PERFORMANCE MEASUREMENT . I June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts --- ---- ;, ',- � " FY f.FY 2826 FY FY i 1 FY Comments j Description- _ Y� i' 2027 € 2028 12029 ' 2030 �,t I 2026 i .71 No.adults from the general public participating in prevention/education 1 , programming 50 0 ; 50 50 0 0 I.I! 1 No.of court-related professionals participating in prevention/education !2 0 Zw 2 O s 0 I programming f l If amending any performance measures, please provide a brief narrative as to the cause of the amendment. Services have not started yet i 701 E. Franklin St,Ste 803,Richmond,VA 23219 y .' `I`a ..n' ._. i 3 www.voaa.us o VIRGINIA OPIOID ia'a��m�r4. ABATEMENT AUTHORITY jILP TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; •Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 gal 701 E.Franklin St,Ste 803,Richmond,VA 23219 a I info@voaa:us R�,• i www.voaa.us ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: a. Wi:hin 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-'November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director's consideration. c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year Amended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award(must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete.via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline- November 30 b. W thin 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year.Amended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline ' I' VI I 701 E.Franklin St,Ste 803,Richmond,VA 2321.9• m ,info@yoaa.us.., ■a:,. www_voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within'90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OM for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia&2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia 2.2-2366. b. Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, - managerial, and financial capability to ensure proper planning, management, and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A) (4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. l I ear 701 E.Franklin St,Ste 803,Richmond,VA 23219 bid info@voaa.us. ewa www.voaa.us d. Administrative costs t at are new to the recipient for the purposes of government oversight and management of an abatement progra to include managing and monitoring of expenses, collecting data, and making reports are considered allowa•le direct costs. i. New costs are •efined as hiring an employee or contractor or increasing the hours of an employee or contractor to met the oversight and management needs. ii. Utilizing abate ent funds for a current employee's costs is considered supplanting and not allowed per Code of Virgini. &2.2-2370 e. Utilizing abatement fui ds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. Separate Accounting of Fund Sources i. OAA award rec pients must maintain separate accounting of each fund source that is part of an awarded project. This in eludes: 1. Non-O A A Funds a. Di ect Distributions b. Ot er Grants c. G:neral Funds d. Funds Provided on Behalf of the City/County e. A y other revenues not provided by OAA 2. OAA Fu ds a. In•ividual Distributions b. G•ld Standard Incentive c. C.operative Partnership d. U restricted Funds e. A y other revenues provided by OAA ii. OAA does not orescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type or each project. g. If a city or county gra tee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a jo mal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to prod ce them when requested. h. Limitation on the Use of Funds to Approved Activities The recipient agrees shat grant funds will be used only for the purposes described in the recipient's application, unless OAA determin-s that any of these activities are out of scope or unallowable. The recipient must not undertake any work o activities that are not described in the recipient's application, award documents, or approved budget, an. must not use staff, equipment, or other goods or services paid for with grant funds for such work or activitie ,without prior written approval,from OAA i. Pre-payments Any approved expen.iture items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by he Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award :cceptance process so that the renewal year funds can be transmitted. k. For awards that are n•t renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liq idation period allows projects time to receive final invoices and make final payments. No ai l ; 701 E. Franklin St,Ste 803,Richmond,VA 23219 fird info@voaa.us g!' www.voaa.us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director.The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. c. The fiscal agent city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years.Amendments that request an increase in Cooperative Partnership (competitive)funding will be competing for the amount above the renewal amount set by OAA. 3. If a renewal application is not completed by the deadline established by OAA,the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. lj 701 E.Franklin St,Ste 803,Richmond,VA 23219 t, Ihd info@voaa.us AT,;, ,E www.voaa.us a. If the cam/forward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate:After the pe formance period has ended,the city or county must submit the final amount(via process de=ined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. 1. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s).can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements a. Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement(sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign)by all participating cities and counties.As part of the Cooperative Partnership Agreement, one of the partner cities or-counties must be designated as the Fiscal Agent for the project. i. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end,and a new application must be submitted by the Fiscal Agent and remaining partners. b. For each awarded Cooperative Partnership project,the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award.This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for.this project. i. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. c. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc.to meet OAA application and reporting requirements. i. This includes but is not limited to the following: 1. Copies cf Virginia W-9 forms for funds transmission E t lip701 E. Franklin St,Ste 803,Richmond,VA 23219 I info gvoaa us sag www.voaa.us 2. Confirming renewal year matching amount by funding source in writing 3. Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA d. In addition to complying with the OAA's requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other)in execution of this project. e. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove OAA's separate accounting requirement across all project revenues. f. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. g. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents,then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award,the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. a. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. c. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 9 1701 E.Franklin St,Ste 803,Richmond,VA 23219 )✓ info@voaa_us �!* ; www.voaa.us d. The recipient will also i iclude reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia$2.2-2370 (Al i. All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself.This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia §42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia §2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award. Recipient, partners, and sub recipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia s2.2-4300 et sea.as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith-based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$10,000 the provisions in i. and ii. below apply: i. During the performance of this award, the recipient agrees as follows: 701 E. Franklin St,Ste 803,Richmond,VA 23219 ,yy` info@voaa us° ;m# www.voaa.us 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color,sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places,available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach, or at its option, the whole award. 5. In accordance with the Virginia Human Rights Act(Code of Virginia§2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion,ethnic or national origin,sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding-upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify - In compliance with Code of Virginia$2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996-(P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform andControl Act of 1986 (P.L. 99-603). - ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status aI � , I 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaaus s.; www.voaa.us By submitting their prolposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealt of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Addition.:I Requirements, and Remedial Actions In addition to progress repo ling (provided through the amendment and renewal application processed)and annual reports,the OAA will conduc outreach,surveys, questionnaires, site visits,financial reviews and/or performance reviews regarding the projec.The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands th=t failure to maintain compliance with these terms and conditions and any other requirements and/or conting•ncies placed on the award may result in the project being terminated, restricted, modified, required to comple e a performance improvement plant or other remedy. The recipient understands th.t it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice, and =grees that it will cooperate with any such monitoring in accordance with Code of Virginia $2.2-2370 (A)C5). In the event of recipient's no compliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impo•,e additional conditions on the receipt of a subsequent tranche of future award funds, if any,or take other available -medies. 13. False Statements Recipient understands that aking false statements or claims in connection with this award is a violation of Code of Virginia§18.2-498.4 and ma, result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, deb:rment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed the Opio d Abatement Fund a. Any funds paid to reci•ient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the ter s of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by re l ipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has no' been paid by the date specified in OAA's initial written determination for payment, unless other satisfactory arra. gements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer A. The Commonwealth if Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the action- of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of thi- award by the recipient does not in any way establish an agency relationship between the Commonwealth a d the recipient. c. In no way does the a•ceptance of this award waive any defenses the recipient may have as provided by law or otherwise against thir•-party claims. 16. Protections for Whist eblowers a. Recipients shall com•ly with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental age cy may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle bower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing or inquiry by an appropriate authority or in a court action c. No employer may dis harge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or t rough a person acting on his behalf or under his direction. OA j 701 E.Franklin St,Ste 803,Richmond,VA 23219 III i info@voaa.us '0 •!!; www.voaa.us d. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab—pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and SubrecipientlVendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions,and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. i 701 E. Franklin St,Ste 803,Richmond,VA 23219 ►/ ` info@voaaus ;e;" www.voaaus Q44°'a� 40 VIRGINIA °PIoID � 2 ABATEMENT AUTHORITY June 29,2026 Roanoke City - Emma Howard-Woods - Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As C airman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roa oke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Coo.erative Partnership grant in the amount of $181,445.00 to support its On Our Own Roanoke Valle, project. Board of Directors The *AA Board of Directors has invested considerable time and effort to ensure that Virginia alloc.:tes its share of the national opioid settlements in a manner that saves lives, restores families, and -afeguards communities.This is a major challenge and will require a strengthening of partn-rships between community-based organizations, local governments,state agencies,-and many othe stakeholders. Efforts such as Roanoke City, Roanoke.County's On Our Own Roanoke Valley have the potential to exemplify how we can work together to turn the tide of the opioidcrisis in Virgi ia. Deta Is about the award being offered by the OAA are attached to this letter.We look forward to recei ing your acceptance and to working together on this important mission. Sinc:rely, , Sen.tor Todd Pillion, Chairman Virgi ia Opioid Abatement Authority Board of Director 1 9, _ 701 E. Franklin St,Ste 803', Richmond,VA 23219 ;info@voaa.u°s , s s www.voaa.us ;o% paze�(9` VIRGINIA OPIOID p4 � ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership(COOP)—On Our Own Roanoke Valley This letter confirms that on June 15,2026,the Virginia Opioid Abatement Authority's (OAA)Grants Committee voted to award $181,445.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself,Roanoke County for fiscal year 2027 to support On Our Own Roanoke Valley. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1,2026,through June 30,2027.An annual report will be due by October 1, 2027, regarding the performance measures, objectives,and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1), whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must_be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.i.1,2.a.ii,and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A05. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cer Cecil"Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us Wal I 701 E.Franklin St,Ste 803,Richmond,VA 23219 fird info@voaa.us �• a www.voaa.us NV/ 41oapyatelue,44 VIRGINIA OPIOID I , ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Financial Details Project Title: On Our Own Roanoke Valley Grant Number:COOP770302-0A05 '; i FY 2027 Total Non-OAA Funds �� $10,000.00 ITotal OAA Awards I $181,445.00 V Fiscal Agent- Roanoke City _ OAA Grant Award(s) - V Grant Type FY 2027 - ' B Unrestricted-Support Cooperative Partne ship $181,445.00 Total. ( $181,445 00 _ - Non-OAA Matching,Funds Grant Type ! FY 2027 Direct Distribution $10,000.00 Total $10,000:00 a 9 . 701 E. Franklin St,Ste 803, Richmond,VA 23219 : 'info@voaa.us • *®' . www.voaa.us 04������t44, VIRGINIA OPIOID 1 F - ABATEMENT AUTHORITY A., FINANCIAL DETAILS June 29,2026 OAA Award Cooperative Partnership Matching Details . Project Title: On Our Own Roanoke Valley Grant Number:COOP770302-0A05 - IFY 2027 Total Non-OAA Matching Funds $10,000-00 Total OAA Matching Awards $0.00 Roanoke County OAA Grant Award(s) . { I Grant Type FY 2027 • —l . Cooperative Partnership(COOP) $0.00 -, I Total $0.00 _ . Non-OAA Matching Funds Grant Type ' FY 2027 Direct Distribution - $10,000:00., ` Total i $10,000.00 l i ! al.. I[ ... JIM I 701 E.Franklin St,Ste 803,Richmond,VA 23219 l� info@voaa.us t�! I vrww.voaa.us V RGINIA OPIOID A ATEMENT AUTHORITY CONTI GENCIES AND SIGNATURE June 29,2026 Contingencies and Signa ure Project Title: On Our Own Roanoke Valley Grant Number:COOP770302-0A05 Fiscal Agent:Roanoke City FY 2827 • - Total Non-OAA Funds $20,000.00 Total OAA Awards $181,445.00 On behalf of the Roanoke City an. as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the ter s and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condifio for Cooperative Partnerships of Cities and Counties. More specifically, I acknowledge my obligations with respect to the"U-e of Funds"in Section 3,to refrain from "False Statements"as described in Section 13, not to misuse the award and thus incur : debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt: (1 i to be paid promptly, (2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action av-ilable by law. Additionally, I understand and ac nowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknow edges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents o OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including sues dates, instructions,guidance, etc.that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • The fiscal agent must submit a completed Operational Agreement that has been signed by all partner cities and/or counties detailing each •ity and/or county's responsibilities on how the projected will be implemented, managed, reported on, etc. before he OAA will transfer awarded funds. • The fiscal agent must complete and submit a written agreement between the fiscal agent, Roanoke City, and each subrecipient(On Our O n of Roanoke Valley)detailing budget, scope, performance measures, expectations, etc. before the OAA will tran•fer awarded funds.This can be in the form of a contract, MOU, or other written mechanism. As the duly authorized represent..tive of the recipient, I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,a id federal law that pertain to this award. I 61 -i ,l 701 E.Franklin St,Ste 803,Richmond,VA 23219 .o- of r►fa@voaa_us. .�° www.voaa.us ;oa°,,,...�°,go VIRGINIA OPIOID o e r ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 • Performance Measurement Prevention/Education/Awareness Efforts Description + FY 2027 i FY 2028 � FY 2029 FY 2030 l FY 2031 ; No.adults from the general public participating in prevention/education programming r 12 12 L 12 12 12 _. _ �Y— _ t__________-1 No.of law enforcement officers participating in prevention/education programming— 60 j-60 — ] 60 , 60 60 L 1111] _—, Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description-- _----V"� `---�-f_® —vT"— _ �- �-FY 2027 , FY 2028 I FY 2029 { FY 2030 FY 2031 1 No.of individuals receiving SUD screening while incarcerated 10 10 10 10 { 10 i 1 I No.of individuals completing some form of detox while incarcerated 10 10 10 10 10 1 No.of individuals provided SUD therapuetic counseling while incarcerated 10 10 10 1 10 I 10 { I No.of individuals provided professional mental health care while incarcerated 10 10 110 10 i 10 it—' I No.of individuals connected to peer supports while incarcerated 10 10 1 10 i 10 110 I No.of individuals provided with eduction or job training while incarcerated 10 110 10 10 — 10 1 i 1 LIoiO No.of individuals connected to SUD therapuetic counseling while on monitored release 10 10 1 10 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description• FY 2027 ' FY 2028 FY 2029—�; FY 2030 . ' FY 2031 ' { No.of adults completing some form of detox 10 10 - 10 10 110 i No.of adults connected to theraputic counseling services 20 20 L20 { 20 i 20 sNo.of adults connected to professional mental health care 20 1 20 j 20 20 I 20 I No.of adults connected to peer supports 80 80 80 80 80 1 1 No.of adults connected to eduction or job training 24 24 S 24 24 24 { i No.of adults connected to a job/employment 10 110 [ io 10 I 10 1 Harm Reduction Efforts Description FY 2027 ' FY 2028 1 FY 2029 FY 2030 FY 2031 No.of Naloxone kits distributed to at-risk individuals — —� 10 110 10 10 110 I i __ ------ - ---- I No.of Fentanyl test kits distributed to at-risk individuals �� 10 110 — 10 10 10 I Performance Measures Notes i f 701 E.Franklin St,Ste 803,Richmond,VA 23219 el / i info@voaa.us .'.! www.voaa.us apat VIRGINIA OPIOID Io q��° ABATEMENT AUTHORITY 7 Y._44TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: •Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; •Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc.to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise inst-ucted by OAA). If the designee is anyone other than the executive's deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. W'thin 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 I 9: ; 701 E. Franklin St,Ste 803,Richmond,VA 23219 • ® i fa@voaa_us ®V r www.voaa.us ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or-designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director's consideration. c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year Amended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline- November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year Amended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline 701 E.Franklin St,Ste 803,Richmond,VA 23219 ( 'kligginfo@voaa.us �!; www.voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, wh chever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Wi'hin:120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Performance Period Begins -July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. Th.award will be rescinded by OAA and the city or county may reapply at the next available de dline. b. An extension request may be submitted that includes the details of the circumstances re uiring the extension to the OAA for the Executive Director's consideration c. Th Executive Director may allow the award's performance period to continue and amend th award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caus d by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia$2.2-2366. b. Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia$2.2-2370 (A) (4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplant ng, both of which are not allowed. i CA 1 701 E. Franklin St,Ste 803,Richmond,VA 23219 1 info@voaa.us, ,a; www.voaa.us d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia$2.2-2370. f. Separate Accounting of Fund Sources i. OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Funds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No at 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa:us ..' www.voaa.us new obligations may b incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward a. Awards for cooperativ partnership projects will be on a fiscal year basis. b. Each awardee is requi ed to complete an annual report for each awards for each year the award is active as well as any other repo s OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryfo and options can only be considered for projects that remain in compliance with OAA's terms and conditions nd continue to make reasonable and measurable progress to implement as described in the approved proposa unless a specific written exception has been provided by OAA's Executive Director.The dates, objectives, goal , and performance measures approved for the project will be used to document reasonable and meas rable progress. i. Amendments 1. Once a p oposal has been approved by the OAA, amendments will be handled as follows: a. A endment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment, the cooperative partnership and fiscal agent must re ain in compliance with the OAA's terms and conditions. c. Th fiscal agent city or county must obtain approval from the OAA for any budget changes. d. If t e budget change is within the current fiscal year,within the approved scope, and a ongst the approved expenditure categories(personnel,operating, capital), OAA staff m y provide approval of the change. e. If t e budget change is outside the current fiscal year, not within the approved scope, and/or no within the approved expenditure categories(personnel, operating, capital),then an a endment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An appli ation for renewal is required from the Fiscal Agent for the participating partner cities and/or c unties and must be submitted by the end of the application period of each year for consider tion by the Grants Committee. a. R newal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures - 2. Renewal applications may also include amendments to the upcoming/renewal year and the remainin out years.Amendments that request an increase in Cooperative Partnership (competi ive)funding will be competing for the amount above the renewal amount set by OAA. 3. If a rene al application is not completed by the deadline established by OAA,the award will end at the corn letion of the current performance period and all post award processes will be completed by the Fi cal Agent. 4. Carryfo and is only available as part of the renewal process. Renewal applications must provide projecte spending for all budget line items by expenditure category and by fund source.The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us en'' www.voaa.us a. If the carryforward available is not requested, the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended,the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. 1. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements a. Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement(sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement,one of the partner cities or counties must be designated as the Fiscal Agent for the project. i. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. b. For each awarded Cooperative Partnership project,the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. i. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. c. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients,vendors, etc. to meet OAA application and reporting requirements. i. This includes but is not limited to the following: 1. Copies of Virginia W-9 forms for funds transmission f701 E.Franklin St,Ste 803,Richmond,VA 23219 lam F info@voaa_us !!;; , www.voaa.us 2. Confirmin renewal year matching amount by funding source in writing 3. Collectin and providing the general ledger report from each partner city or county that received and/or pr vided OAA funds to the project as required by OAA d. In addition to complyin with the OAA's requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Age t shall separately account for any funds it receives from each partner cities and counties by fund source(Indivi ual Distribution, Gold Standard Incentive, Direct Distributions, other)in execution of this project. e. Cooperative Partners ip Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequenc based on the respective approved budget for each grant: i. Direct Distributi n Match ii. Other Non-O Match iii. Individual Distri ution iv. Gold Standard I centive v. Cooperative Pa nership Funds 1. Addition Ily,this order may be applied to any funding reports sent to the OAA that are not able to demonst ate how the separate revenues have been spent. 2. This item does not remove OAA's separate accounting requirement across all project revenues. f. The Fiscal Agent city r county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. g. The city/county desig ated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role thro ghout all approved renewals. If a partnership wishes to change fiscal agents, then the current,award ends, a d a new application must be submitted by the new fiscal agent. 6. Reporting P 9 The recipient agrees to corn ly with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees submit a yearly financial and performance report throughout the grant period, as well as final reports to close the gra t. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirement at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporti g questions should be directed to the city or county's OAA Liaison through the Communications tab in the rants Portal. a. Annual reports includ but are not limited to the following: i. A narrative stet s update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. a. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. c. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liqLidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 701 E. Franklin St,Ste 803,Richmond,VA 23219riti :e: I info@voaa:us �„ l www.voaa.us d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the a recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370 (A) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records,and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia §42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia §2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award. Recipient, partners, and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§22-4300 et seq. as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts,only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$10,000 the provisions in i. and ii. below apply: i. During the performance of this.award,the recipient agrees as follows: } _ VI 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us ,o , ! www.voaa.us 1. The recip ent will not discriminate against any employee or applicant for employment because of race, reli•ion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualificati•n reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places,available to employees and applicants for employment, notices setting fo h the provisions of this nondiscrimination clause. 2. The recip ent, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, •,dvertisements and solicitations placed in accordance with federal law, rule or regulation shall be seemed sufficient for the purpose of meeting these requirements. 4. The requ rements of these provisions i. and ii. are a material part of the award. If the recipient violates •ne of these provisions,the OAA may terminate the affected part of this award for breach, or at its o•tion,the whole award. 5. In accord-nce with the Virginia Human Rights Act(Code of Virginia§2.2-3900 etseq.), a prohibitio on discrimination by the recipient, in its employment practices, subcontracting practices and delivery of goods or services, on the basis of race, color, religion,ethnic or national origin, se, , pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability,or military status,is hereby incorporated in this award. 6. The reci•lent will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient w II include the provisions of i. above in every subcontract or purchase order over$10,000, so that the pro Isions will be binding upon each subcontractor or vendor. b. Contractor/Subcontra'tor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2, registration and use of federal employment eligibility verification program i- required as set forth below: i. For purposes o this section, "E-Verify program" means the electronic verification of work authorization program of the (legal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Tit': IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor wor authorization program designated by the U.S. Department of Homeland Security or other federal agency -uthorized to verify the work authorization status of newly hired employees under the Immigration Re orm and Control Act of 1986 (P.L. 99-603). ii. Any employer ith more than an average of 50 employees for the previous 12 months entering into a contract in exc:ss of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorizat on of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting wit any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon th=employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient,supplier, manufacturer or subco ntractor in connection with their proposal, and that they have not conferred on any public employee having offi.ial responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or a ything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an una thorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status 701 E.Franklin St,Ste 803,Richmond,VA 23219 ®!V inf voaa:us o@ ... I„www.voaa.us By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual PP reports, the OAA will conduct outreach,surveys, questionnaires, site visits,financial reviews and/or performance reviews regarding the project.The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370 (A) (5). In the event of recipient's noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia 18.2-498.4 and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards or contracts,and/or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia X2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. Cal es� 1701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us ;f°; _; www.voaa.us d. No employer may disc arge,threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower,is requested or subpoenaed by an appropriate authority to participate in an investigation, heari g, or inquiry by an appropriate authority or in a court action e. An employer shall pos notices and use other appropriate means to notify employees and keep them informed of the protection and o•ligations set forth in the provisions of Chapter 30.1. 17. Requirement to Repo Potentially Duplicative Funding. If the recipient currently has ether active awards,or if the recipient receives any other awards during the period of performance for this award, t e recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this aware. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, mus seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their • n established travel rates if they have an established travel policy. The OAA reserves the right to determine the re.sonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: https://www.gs:.gov/travel#tab--pov-mileage. Transportation costs for air -nd rail must be at coach rates. 19. Delegation of Respon.ibility and Subrecipient/Vendor Monitoring Any delegation of responsibi ity for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understand ng or contract by which the implementing organization agrees to comply with all applicable grant terms, cond tions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the away d its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any aw:rd where responsibility has been delegated to a subrecipient organization or vendor,the Fiscal Agent city or county ill ensure regular reporting of activities and achievements. This data is required for amendment and renewal ap lication as well as reports. j �• I t oI 701 E. Franklin St,Ste 803,Richmond,VA 23219 info@yoaa.us `w; www.voaa.us o��acem�(q` VIRGINIA OPIOID ABATEMENT AUTHORITY July 02,2026 Board of Directors Roanoke City Senator Todd Pillion Emma Howard-Woods Chair Opioid Response Project Coordinator 215 Church Avenue SW Delegate Briana Sewell Vice-Chair Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Ingrid Wallace Barber Treasurer Dear Emma Howard-Woods Sheriff Joe Baron Secretary As Chairman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City has been awarded an Individual Distribution and"Gold Standard" Incentive Hon.Marvin Figueora grant in the amount of $46,183.00 to support its RAM Opioid Abatement Program project. Secretary of Health & Human Resources The OAA Board of Directors has invested considerable time and effort to ensure that Virginia _ allocates its share of the national opioid settlements in a manner that saves lives, restores Michael Tillem families, and safeguards communities. This is a major challenge and will require a Journey House strengthening of partnerships between community-based organizations, local governments, Recovery Foundation state agencies, and many other stakeholders. Efforts such as Roanoke City RAM Opioid Jenny Sachs,Ph.D., Abatement Program have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. LCSW, CIP Addiction Details about the award being offered by the OAA are attached to this letter.We look forward Interventions Now to receiving your acceptance and to working together on this important mission. Debbie Ritter Chesapeake City Sincerely, Council Dr.Sarah Thomason, PHARMD BCPP, BCACP, Senator Todd Pillion, Chairman FAAPP Psychiatric Virginia Opioid Abatement Authority Board of Director Pharmacist 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 W info@voaa_us •!; www.voaa.us .oap.bateme„,9` Y i_RGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE July 02, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Individual Distribution (IDIC)—RAM Opioid Abatement Program This letter confirms that on June 15, 2026 , the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award $46,183.00 as an Individual Distribution and "Gold Standard" Incentive grant to Roanoke City for fiscal year 2027 for the RAM Opioid Abatement Program project.The performance period for fiscal year 2027 is July 1, 2026,through June 30, 2027. The award will be transmitted in a lump sum. Attached to this Award Acceptance Package are the financial details,contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. An annual report will be due by October 1 following the end of the performance period regarding the performance measures, objectives, and use of the funds. To accept this award, this pac .ge must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1),whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Individual Distributions to Cities and Counties sections 2.a.i.1, 2.a.ii, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is IDIC770301-0A06. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil "Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us , am ! 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us !w' wwwvoaa.us 4, aeeme,� ca � o VIRGINIA OPIOID Q oABATEMENT AUTHORITY FINANCIAL DETAILS July 02, 2026 Financial Details Grant Type FY 2027 �'�`------- ----- I Individual Distribution(IDIC) $46,183.00 Gold Standard Distribution $0.00 Total �.^ $46,183,00 a701 E.Franklin St,Ste 803,Richmond,VA 23219 V I info@voaa.us •!® f www.voaa.us oQ1o�pyat��r96� VIRGINIA OFIOID Q ABATEMENT AUTHORITY CONTI'1GENCIES AND SIGNATURE July 02, 2026 Contingencies and Signature On behalf of the Roanoke City and as the recipient of this award, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Conditions for Individual Distributions to Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from"False Statements"as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in my application asset out in Section 3.h. Should the Opioid Abatement Authority("OAA")determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt: (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement,or(3)to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow. • The fiscal agent and all partner cities and/or counties agree to abide by all state and federal laws including, but not limited to,Virginia Code§§ 18.2-265.1, 32.1-45.4, and 54.1-3466. Further,the fiscal agent and all partner cities and/or counties agree that Drug Checking Services(DCS)will be performed solely for approved opioid abatement efforts; DCS will not be performed to or for the benefit of drug dealers, drug sellers, or any other third parties seeking such services.Additionally,the fiscal agent agrees it is responsible for ensuring any subrecipients, vendors, and/or other organizations that may be engaged in providing these services follow the above requirements listed. Further, Roanoke City also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • The fiscal agent must complete and submit a written agreement between the fiscal agent, Roanoke City, and each subrecipient(Roanoke Area Ministries)detailing budget, scope, performance measures, expectations, etc. before the OAA will transfer awarded funds.This can be in the form of a contract, MOU, or other written mechanism. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. l 701 E. Franklin St,Ste 803, Richmond,VA 23219 kbig info@voaa.us wA; r www.voaa.us *oatenir90 VIRGINIA OPIOID $, ,3 ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT July 02, 2026 Performance Measurement Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description $ FY 2027 P(2028 FY 2029 P(2030 ! FY 2031 { No.of adults completing some form of detox 150 200 • 225 250 250 � No.of adults connected to theraputic counseling services 50 75 100 100 100 No.of adults connected to MOUD 150 200 . 200 200 200 No.of adults connected to professional mental health care 100 0D 100 100 100 No.of adults connected to peer supports 150 150 150 150 150 No.of adults connected to housing 50 50 50 j 50 150 Harm Reduction Efforts { Description FY 2027 . FY 2028 FY 2029 FY 2030 ? FY 2031 No.of people engaged during harm prevention outreach efforts . 500 1500 [ 500 1500 500 No.of Naloxone kits distributed to at-risk individuals 250 j 250 250 . 250 250 No.of Fentanyl test kits distributed to at-risk individuals 250 250 250 250 250 No.of clean syringe exchanges conducted 70000 • 170000 70000 ' 1 70000 70000 Performance Measures Notes I ' } 701 E. Franklin St,Ste 803,Richmond,VA 23219 h „ info@voaa_us "; vrww.voaa.us �a«Q„t VIRGINIA OPIOID . °4, 94° ABATEMENT AUTHORITY 5 _44.%:1' TERMS AND CONDITIONS FOR INDIVIDUAL DISTRIBUTIONS TO CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and-personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees, the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc.to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy,then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 j701 E. Franklin St,Ste 803,Richmond,VA 23219 �,�/ info a(woaa.us e r o ei �m'A a www.voaaus , ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director's consideration. c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year Amended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline- November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year Amended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The amended award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 t `info@voaa.us �!! I www.voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia 42.2-2366. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370 (A) (4), recipient may NOT use funds provided under this award to cover indirect costs _ 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 701 E.Franklin St,Ste 803,Richmond,VA 23219 I� 'info@voaa:us 4 ��� w+,vw.voaa.us d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia 2.2-2370. f. Separate Accounting of Fund Sources i. OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Funds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to,the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested h. Limitation on the Use of Funds to Approved Activities The recipient agrees thatgrant funds will be used only for the purposes described in the recipient's application, P 9 P rP P PP unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year)if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No AV. gra 701 E.Franklin St,Ste 803,Richmond,VA 23219 � tnfo@voaa.us ��' ,.,1 www:voaa.us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report I. Cities and counties have the option of creating a reserve fund that includes some portion of their Direct Distribution to help fund projects in future years when settlement payments are lower. If the city or county elects to implement this option,they will: i. Ensure those future projects meet the terms of the settlement(s) ii. Separately account for the Direct Distribution,the Individual Distribution,the"Gold Standard"incentive (if applicable)and the reserved amount iii. Publicly publish the projected financial strategy for this reserve fund iv. If the city/county is participating in the OAA's"Gold Standard" Incentive program, the reserved funds may only be used in accordance with the"Gold Standard"as described in the Incentive Policy. 4. Period of Performance, Amendments, Renewals, and Carryforward There will be an annual grant process that governs the award of the Individual Distribution to cities and counties on a rolling two-year basis(current and upcoming fiscal year). a. Awards for Individual Distribution projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director. The dates, objectives,goals, and performance measures approved for the project will be used to document reasonable and measurable progress. i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. I ' i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment, the city or county must remain in compliance with the OAA's terms and conditions. c. The city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the city or county and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives i ,( 9 ) j 701 E.Franklin St,Ste 803,Richmond,VA 23219 of voaa.us i ') �U ,j ,�, i www.voaa.us 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. 3. If a renewal application is not completed by the deadline established by OAA,the award will end at the completion of the current performance period and all post award processes will be completed by the city or county. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. a. If the carryforward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended, the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants.Committee. d. In accordance with the OAA Board of Directors' Policy regarding the appropriate disposal of funds that localities fail to utilize following a five-year period, a city or county that fails to apply for their OAA Individual Distribution share after five years will no longer have access to those allocated funds.After five consecutive application periods the city or county's OAA Individual Distribution share for the initial application period (FY2023)will revert to the Opioid Abatement Fund. For example, a city or county has until April 1, 2028,to submit a proposal for the use of the funding allocated to that city or county for FY2023 and until April 1, 2029,to submit a proposal for the use of the funding allocated to that city or county for FY2024, and so on. 5. Fiscal Agent Requirements a. The awarded city or county is the fiscal agent for the project. The fiscal agent is responsible for all aspects of the project including coordinating with and obtaining information from partners, subrecipients, vendors, etc.to meet OAA application and reporting requirements.The fiscal agent city or county is ultimately responsible for the actions of any partners, subrecipients, vendors, etc. in the execution of this award. This includes but is not limited to: i. Coordinating and executing written agreements with each subrecipient that details the processes, responsibilities, and requirements for implementing, delivering, and reporting related to this award.This LVA 701 E.Franklin St,Ste 803,Richmond,,VA 23219 ® info@voaa.us ' • • www.voaa.us • must be signed by the fiscal agent city/county and the subrecipient and a copy submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. b. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s)prescribed by the OAA. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions,etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line- item transactions that reconcile to the reported amounts. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1 c. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370 (A) f e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five(5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia§42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest ell' I I 701 E. Franklin St,Ste 803, Richmond,VA 23219 F nfo@voaaus !®; www.voaa.us Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia &2.2-3100 et seq. and that such conflict of interest policy is applicable to each activity funded under this award. Recipient and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq. as well as any procurement policies and procedures established by the recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, X2.2-4343.1 (E)). In every contract over$10,000 the provisions in i. and ii. below apply: i. During the performance of this award, the recipient agrees as follows: 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age,or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient.,The recipient agrees P P � P 9 to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient,will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i.and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. 5. In accordance with the Virginia Human Rights Act(Code of Virginia§2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity,disability, or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and.Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other f 9` 1701 E.Franklin St,Ste 803,Richmond,VA 23219 ,;a info@voaa.us o®; www.voaa.us federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual reports, the OAA will conduct outreach,surveys, questionnaires,site visits,financial reviews and/or performance reviews regarding the project. The city or county will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370(A) (5). In the event of recipient's noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia§18.2-498.4 and may result in criminal, civil,or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized • to retain under the terms of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless 701 E. Franklin St,Ste 803,Richmond,VA 23219 t info@yoaa.us "I i www.voaa:us other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia &2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab--pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and SubrecipientNendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the city or county will ensure regular reporting of activities and achievements.This data is required for amendment and renewal application as well as reports. 9 701 E.Franklin St,Ste 803,Richmond,VA 23219 , info@voaa.us !I•! _t www.voaa.us ¢4•�°'a����r4o% VIRGINIA OPIOID ABATEMENT AUTHORITY June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.how6rd-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County,has been awarded a Cooperative Partnership grant in the amount of $371,582.00 to support its Building&Expanding a Collaborative Regional Recovery Ecosystem project. Board of Directors The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities.This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments,state agencies,and many other stakeholders. Efforts such as Roanoke City, Roanoke County's Building& Expanding a Collaborative Regional Recovery Ecosystem have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director a I 701 E. Franklin St,Ste 803,Richmond,VA 23219 ( ® info@voaa.us voaa.us ��, www.voaa.us oQ,oa�a����9`'ao VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership(COOP)—Building& Expanding a Collaborative Regional Recovery Ecosystem This letter confirms that on June 15,2026,the Virginia Opioid Abatement Authority's (OAA)Grants Committee voted to award $371,582.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support Building& Expanding a Collaborative Regional Recovery Ecosystem. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1,2026,through June 30, 2027.An annual report will be due by October 1, 2027, regarding the performance measures, objectives,and the use of the funds. Attached to this Award Acceptance Package are the financial details,contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1), whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period (July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v,2.a.vi,and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A01. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, 4." Cecil"Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us E701 E.Franklin St,Ste 803,Richmond,VA 23219 V info@voaa.us !!! ; www.voaa.us 0a.ip. t9°ta VIRGINIA OPIOID .4rAii, �a ABATEMENT AUTHORITY I N FINANCIAL DETAILS June 29,2026 OAA Award Financial Details Project Title: Building&Expanding a Collaborative Regional Grant Number:COOP770302-0A01 Recovery Ecosystem d FY 2027 P. Total Non-OAA Funds ( $25,000.00 1 Total OAA Awards i $371,582.00 j Fiscal Agent-Roanoke City OAA Grant Award(s) Grant Type ' Cooperative Partnership(COOP) $371,582.00 { Ir Total $371,582.00 - - Non-OAA Matching Funds Grant Type . 2027 Direct Distribution i $25,00000 $25000 00 - ` ai 701 E.Franklin St,Ste 803,Richmond,VA 23219 ,• @° A= t 'infer voaa ust www_voaa.us o4,oa�,atenie4t 4o VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Cooperative Partnership Matching Details Project Title: Building& Expanding a Collaborative Regional Grant Number:COOP770302-0A01 Recovery Ecosystem : FY 2027 Total Non-OAA Matching Funds L $25,000.00 Total OAA Matching Awards $0.00 —� Roanoke County Non-OAA Matching Funds Grant Type FY 2027- I[-Direct Distribution i $25,000.00 Total $25,000.00 • • O 1701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaaus I ••' www.voaa.us o4,c�a�atemeao �a VIRGINIA OPIOID 4 ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29,2026 Contingencies and Signature Project Title: Building&Expanding a Collaborative Regional Grant.Number: COOP770302-0A01 Recovery Ecosystem Fiscal Agent: Roanoke City { FY 2027 Total Non-OAA Funds $50,000.00 TotalOAAAwards $371,582.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from "False Statements"as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt: (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement, or(3)to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount(including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds. The OAA's Grants Committee makes the final determination on all awards. • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions,guidance, etc. that all applicants and awardees are required to follow. • The fiscal agent and all partner cities and/or counties agree to abide by all state and federal laws including, but not limited to,Virginia Code§§ 18.2-265.1, 32.1-45.4, and 54.1-3466. Further,the fiscal agent and all partner cities and/or counties agree that Drug Checking Services (DCS)will be performed solely for approved opioid abatement efforts; DCS will not be performed to or for the benefit of drug dealers, drug sellers, or any other third parties seeking such services.Additionally,the fiscal agent agrees it is responsible for ensuring any subrecipients, vendors, and/or other organizations that may be engaged in providing these services follow the above requirements listed. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: • In accordance with the terms and conditions of this award,the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period 701 E. Franklin St, Ste 803,Richmond,VA 23219 �` "� �' (� 3hfo@voaa.us !�' www.voaa.us closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award.Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80%of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us !!; i www-voaa.us ,•04,4 pbateaer,,. VIRGINIA OPIOID - 04 �4, �r 7 ALa ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2026 ' FY 2026 YTD I FY 2027 ` FY 2028 I Comments No.of children,middle school age,participating in prevention/education programming 237 237 i 275 350 No.of children,high school age,participating in prevention/education programming 322 322 ! 375 1450 No.adults from the general public participating in prevention/education programming 75 75 1 1 125 200 l 3 No.of pregnant and/or nursing women participating in prevention/education �__programming i 3 3 1 w-5 110 w_ —_� No.of teachers participating in prevention/education programming 115 15 20 25 No.of health care professionals participating in prevention/education programming 30 30 136 142 . No.of law enforcement officers participating in prevention/education programming 30 30 ( 40 j 50 No.of court-related professionals participating in prevention/education programming 1 6 i 6 i 8 8 No.of key officials/policy makers participating in prevention/education programming 6 { 6 1 8I 14 - Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description FY 2026 ' FY 2026 YTD , FY 2027 FY 2028 Comments No.of individuals provided professional mental health care while incarcerated 145 j 50 55 45 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description FY 2026 ' FY 2026 YTD FY 2027 ; FY 2028 ! Comments # _r— —._- 1 -...-.. l _. No.of adults connected to housing 12 I 12 20 30 I I No.of adults connected to a job/employment 115 15 18 1 20 __ —I —__ _ __ _----_ _— _ _ _ 1 Harm Reduction Efforts 1 Description FY 2026 4 FY 2026 YTD FY 2027 1 FY 2028 Comments No.of Naloxone kits distributed to at-risk individuals l4 600 1600 [ 650 700 j___ -1------ No.of Fentanyl test kits distributed to at-risk individuals 600 1 600 650 1700 Reported No_of overdoses reversed 2200 i 2200 1 2400 t 2500 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. The updated measures emphasize coordination,stakeholder engagement,capacity building,and cross-sector collaboration. A1701 E.Franklin St,Ste 803,Richmond,VA 23219 rIllid) ihfo@voaa.us ;:• I www.voaa.us o4,°,a lbatem�r44� VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's (OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy,then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 9 1701 E.Franklin St,Ste 803,Richmond,VA 23219 i 'info@voaaus :eL www.voaa.us ii. Award Acceptance Deadline—September 30 b. Within 120 days of thebeginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: - a. Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director's consideration. c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year Amended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year Amended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline 701 E.Franklin St,Ste 803,Richmond,VA 23219 frig v� °info@voaa.us I www_voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia$2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia 2.2-2366. b. Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia§2.2-2370(A) (4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 9 1701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaaus ;W !a2 G www.voaa.us d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data,_and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia X2.2-2370 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia 2.2-2370. f. Separate Accounting of Fund Sources i. OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Funds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No I 701 E. Franklin St,Ste 803,Richmond,VA 23219 o@ ret i® inf voaa.us www.voaa,us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. c. The fiscal agent city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal_ i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years.Amendments that request an increase in Cooperative Partnership (competitive)funding will be competing for the amount above the renewal amount set by OAA. 3. If a renewal application is not completed by the deadline established by OAA,the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source.The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. ,., 701 E.Franklin St,Ste 803,Richmond,VA 23219 I✓ ,� tnfo@voaa.us !w' www.voaa.us, a. If the carryforward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended,the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. 1. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements a. Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement(sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative.Partnership Agreement,one of the partner cities or counties,must be designated as the Fiscal Agent for the project. i. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership,the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. b. For each awarded Cooperative Partnership project,the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. i. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. c. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc.to meet OAA application and reporting requirements. i. This includes but is not limited to the following: 1. Copies of Virginia W-9 forms for funds transmission 9e"`_ 701 E.Franklin St,Ste 803-,Richmond,VA 23219. ; °info@ydaa us . ) 1 www.voaa.us 2. Confirming renewal year matching amount by funding source in writing 3. Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA d. In addition to complying with the OAA's requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other)in execution of this project. e. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove OAA's separate accounting requirement across all project revenues. f. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. g. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. • a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. a. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. c. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period.The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. ea701 E.Franklin St,Ste 803,Richmond,VA 23219 eht ; info@voaa.us r www.voaa.us d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370(A) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia $42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia §2.2=3100 et seq. and that such conflict of interest policy is applicable to each activity funded under this award. Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq. as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act,the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$10,000 the provisions in i. and ii. below apply: i. During the performance of this award,the recipient agrees as follows: 701 E. Franklin St,Ste 803,Richmond,VA 23219firg info@voaa.us d®; www.voaa.us 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places,available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. - 4. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option,the whole award. 5. In accordance with the Virginia Human Rights Act(Code of Virginia§2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion,ethnic or national origin,sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability,or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program" means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status ft 1701 E.Franklin St,Ste 803,Richmond,VA 23219 _;; info@voaa_us �!_ www.voaa.us By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth'of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual reports, the OAA will conduct outreach,surveys, questionnaires, site visits,financial reviews and/or performance reviews regarding the project.The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia 2.2-2370(A) (5). In the event of recipient's noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any,or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia 418.2-498.4 and may result in criminal, civil,or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1)in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia U.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. ,.: 701 E. Franklin St, Ste 803,Richmond,VA 23219 i .:info@voaa us www.voaa.us I - d. No employer may discharge,threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: https://www,gsa.gov/travel#tab—pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and SubrecipientNendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the Fiscal Agent city or county will ensure regular reporting of activities and achievements.This data is required for amendment and renewal application as well as reports. a701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us �!',, I www.voaa.us c4�°'a����t VIRGINIA OPIOID 4 ABATEMENT AUTHORITY June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County,has been awarded a Cooperative Partnership grant in the amount of $225,472.00 to support its The Grove on Patterson (Restoration Housing)project. Board of Directors The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities.This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments,state agencies, and many other stakeholders. Efforts such as Roanoke City, Roanoke County's The Grove on Patterson (Restoration Housing)have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 9° , 701 E.Franklin St,Ste 803,Richmond,VA 23219 rat info@voaa.us �!! I www.voaa.us o4�,a��� 'q`�o VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership(COOP)—The Grove on Patterson (Restoration Housing) This letter confirms that on June 15,2026,the Virginia Opioid Abatement Authority's (OAA)Grants Committee voted to award $225,472.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support The Grove on Patterson (Restoration Housing). Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1,2026,through June 30, 2027.An annual report will be due by October 1, 2027, regarding the performance measures,objectives,and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1), whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v,2.a.vi,and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A02. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, C-8." Cecil"Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us • CA 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us „1 I www.voaa.us Q�oap�mteme q`� VIRGINIA OPIOID Q g L.,ii; ABATEMENT AUTHORIT - - FINANCIAL DETAILS June 29,2026 OAA Award Financial Details Project Title:The Grove on Patterson(Restoration Housing) Grant Number:COOP770302-0A02 • , m FY 2027 a TotalNon-OAAFunds g $1,310,738.00 �I Total OAA Awards . . $225,472.00 Fiscal Agent- Roanoke City OAA Grant Award(s) • I rGrant Type i Cooperative Partnership(COOP) i $0.00 Unrestricted-Support Cooperative Partnership 1 $225,472.00 I Total $225,472 00 . 1 l` Non-OAA Matching Funds Grant Type - - FY 2027 . . _' Direct Distribution I..$25,000.00 I Aetna/CVSl $0.00 Robert H.and DorisSeay Charitable Trust ! $0.00 . 111 — 4-- Expected Other Sources 1 $40,000.00 i Billing Reimbursements i $1,245,738.00 Total $1,310,738.00 t . I s 701 E. Franklin St,Ste 803,Richmond,VA 23219 ...( info@voaa:us �'°. 1 www.voaa.us 3.0.4o4�� t., VIRGINIA OPIOID Q ABATEMENT AUTHORITY FINANCIAL DETAILS June 29,2026 OAA Award Cooperative Partnership Matching Details Project Title:The Grove on Patterson(Restoration Housing) Grant Number:COOP770302-0A02 FY 2027 __._ H Total Non-OAA Matching Funds $25,000.00 i Total OAA Matching Awards $0.00 I J Roanoke County Non-OAA Matching Funds . • Grant Type , FY 2027 IDirect Distribution 1 $25,000.00 1 Total $25,000.00 l a 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 WI' 1 info@voaa.us "I' www.voaa.us 04` VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29,2026 Contingencies and Signature Project Title:The Grove on Patterson(Restoration Housing) Grant Number:COOP770302-0A02 Fiscal Agent:Roanoke City FY 2027 ! Total Non-OAA Funds $1,335,738.00 Total OAA Awards f $225,47200 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from "False Statements"as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h.Should the 0AA determine that I have incurred a debt pursuant to Section 14,the 0AA in its discretion will require the debt: (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement, or(3)to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount(including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds."The OAA's Grants Committee makes the final determination on all awards. • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the 0AA will transmit the funds: • In accordance with the terms and conditions of this award,the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award,to receive the FY2027 funds,the fiscal agent must provide the OAA with documentation demonstrating at least 80%of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process.The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. ! 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us • Vim; i www.voaa.us o4,o`a�ateni X40 VIRGINIA OPIOID '. �P ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Efforts Directed Toward Pregnant/Nursing Women with Substance Use Disorders r— __--_-- __-___.m.- __ ___�___v__Y Description FY FY 2026 ` FY FY i FY ! Comments 2026 i YID 2027 I 2028 2029 No.of pregnant/nursing women tested for communicable diseases 35 ! 23 i 35 135 35 I No.of pregnant/nursing women testing positive for communicable diseases 10 4 10i 10 10 1 No.of pregnant/nursing women connected to treatment for communicable 10 4 10 110 (, 10 diseases No.of pregnant/nursing women connected to therapeutic counseling services ' 35 14 35 I 35 35 No.of pregnant/nursing women connected to MOUD 28 9 28 28 28 No.of pregnant/nursing women connected to professional mental health care 17 24 17 17 17 No.of pregnant/nursing women connected to peer supports 35 28 35 35 35 1 ! i No.of pregnant!nursing women connected to housing 20 15 20 20 20 No.of pregnant/nursing women connected to childcare 18 4 18 ( 18 18 No.of pregnant/nursing women connected to eduction or job training 14 1 14 14 14 No.of pregnant/nursing women connected to a job!employment 18 j 2 18 18 18 I No.of babies with neonatal abstinence syndrome treated 16 114 116 16 16 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved FY FY 2026 = FY FY ' FY Description Comments 2026 YID ( 2027 2028 2029 --- �_ _ No.of individuals connected to SUD therapuetic counseling while on monitored _ ` 1 _ '� - ilrelease 2 ? 6 3 1 3 2 No.of individuals connected to MOUD while on monintored release 2 14 I 3 ? 3 2 I I No.of individuals enrolled into court approved SUD-related deferred adjudication 2 I 0 ! 2 2 - I_2�_ _ _ No.of individuals successfully completing the terms of SUD-related deferred adjudication 1 2 10 2 i 2 3 #— — I No.of drug court participants enrolled �— f 2 { 0 1 2 1 2 2 No.of drug court participants graduated 1 10 1 11 1 ; If amending any performance measures, please provide a brief narrative as to the cause of the amendment. ,. , i tila I 701 E.Franklin St, Ste 803,Richmond,VA 23219 rillibig i info@voaa.us .�' www.voaa.us VIRGINIA OPIOID o4,�la talaze eABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; •Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc.to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy,then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 I - ,(91 701 E.Franklin St,Ste 803,Richmond,VA 23219 hid I info@voaa.us ;,_ ;®! } www.voaa.us ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) I. Example Award Date—September 1 • ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director's consideration. c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year Amended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31- iv. Current Year Amended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city-or county may request funds as part of the next available deadline 701 E.Franklin St,Ste 803,Richmond,VA 23219 info voaa.us •■•R •o, f .www voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia$2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia 2.2-2366. b. Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of Virginia$2.2-2370 (A) (4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 701 E.Franklin St,Ste 803,Richmond,VA 23219 lb( t 'info@voaa.us �!! www.voaa.us d. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia 42.2-2370 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia&2.2-2370. f. Separate Accounting of Fund Sources i. OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Funds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year)if extenuating circumstances are demonstrated by the Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No 701 E. Franklin St,Ste 803,Richmond,VA 23219 (QT' info@y,oaa.us :: _ o@ m f www.voaa.us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director.The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. c. The fiscal agent city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital),then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years.Amendments that request an increase in Cooperative Partnership (competitive)funding will be competing for the amount above the renewal amount set by OAA. 3. If a renewal application is not completed by the deadline established by OAA,the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. • CA1701 E.Franklin St,Ste 803,Richmond,VA 23219 1. rfiti t info@voaa.us ®; i www.voaa.us a. If the carryforward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended,the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up" reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. 1. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements a. Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement(sent from the OAA Grants Portal to all participating city/county executives or designees to. complete via Adobe E-sign)by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. i. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. b. For each awarded Cooperative Partnership project,the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award.This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. i. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. c. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc.to meet OAA application and reporting requirements. i. This includes but'is not limited to the following: 1. Copies of Virginia W-9 forms for funds transmission a1701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us �!! www.voaa.us 2. Confirming renewal year matching amount by funding source in writing 3. Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA d. In addition to complying with the OAA's requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source(Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. e. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove OAA's separate accounting requirement across all project revenues. f. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. g. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award,the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. a. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. iii. The performance measure amounts achieved for each measure included in the award and a-comment , addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. c. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. al l t ee� I 701 E.Franklin St,Ste 803,Richmond,VA 23219 � info@voaa_us sa' ? www.voaa.us d. The recipient will also include reporting on expenditures,obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370(A) i. All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia $42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia 2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award. Recipient, partners, and subrecipients must disclose in writing to the OAA,any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia§2.2-4300 et seq. as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act, the Americans with Disabilities Act and§ 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, §2.2-4343.1 (E)). In every contract over$10,000 the provisions in i. and ii. below apply: i. During the performance of this award, the recipient agrees as follows: elI 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@yoaa.us 222 I www.voaa.us 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient.,The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements-of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions,the OAA may terminate the affected part of this award for breach, or at its option, the whole award. 5. In accordance with the Virginia Human Rights Act(Code of Virginia&2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion,ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia§2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work-authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status 701 E.Franklin St,Ste 803,Richmond,VA 23219 s info@voaa_us cal t www.voaa.us By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual reports,the OAA will conduct outreach,surveys, questionnaires,site visits,financial reviews and/or performance reviews regarding the project.The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370(A) (5). In the event of recipient's noncompliance with these terms and conditions, other applicable laws; regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia §18.2-498.4 and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed'the Opioid Abatement Fund a. Any funds paid to recipient(1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award;,or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless other satisfactory arrangements have been made.The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia X2.2-3009 et seq.) b. No governmental agency may threaten orotherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge,threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. iI 701 E. Franklin St,Ste 803,Richmond,VA 23219 V info@voaa.us V."' I www.voaa.us d. No employer may discharge, threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards,or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate:,https://www.gsa.gov/travel#tab—pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions,and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. ea1701 E Franklin St,Ste 803,Richmond,VA 23219 I� ( •info@voaa.us �•! r www.voaa.us o4�o�an� em�r9��6 • VIRGINIA OPIOID ABATEMENT AUTHORITY June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority(OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Cooperative Partnership grant in the amount of $51,520.00 to support its Harm Reduction project. Board of Directors The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of I partnerships between community-based organizations, local governments,state agencies, and many other stakeholders.Efforts such as Roanoke City, Roanoke County's Harm Reduction have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter.We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director I.i ; i , , , ,701 E. Franklin St,Ste 803,Richmond,VA 23219 Of s .info@voaa:us ��; www.voaa:us ci pyateme4,90 VIRGINIA OPIOID Soo rl ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29,2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE:Cooperative Partnership(COOP)—Harm Reduction This letter confirms that on June 15,2026,the Virginia Opioid Abatement Authority's(OAA)Grants Committee voted to award $51,520.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support Harm Reduction. Cooperative Partnership funds will be transmitted to the fiscal agent.Any matching funds transmitted by the OAA will be sent to the pledging city or county.All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1,2026,through June 30,2027.An annual report will be due by October 1, 2027, regarding the performance measures, objectives,and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies,terms and conditions,the approved performance measures,and a signature page accepting all contents and terms of the award. To accept this award,this package must be sent via the OAA Grants Portal to the city/county executive or designee for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period(July 1), whichever is later.Any contingency requirements listed in the"Contingencies and Signature"section of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the performance period(July 1),whichever is later. Failure to adhere to the timeline requirements may cause the award to be rescinded or other actions.Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v,2.a.vi,and 2.b.The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award.This grant number is COOP770302-0A04. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil"Charlie"Lintecum Director of Operations clintecum@voaa.us www.voaa.us dra ... i 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us ek!! i www.voaa.us ��at�e4ta VIRGINIA OPIOID Q,o �+ ABATEMENT AUTHORITY . FINANCIAL DETAILS June 29,2026 OAA Award Financial Details Project Title: Harm Reduction Grant Number:COOP770302-0A04 3,FY 2027 Total Non-OAA Funds $20,000.00 Total OAA Awards $51,520.00 1 Fiscal Agent- Roanoke City - . . OAA Grant Award(s) • Grant Type FY 2027' ' ; j Cooperative Partnership(COOP) i $51,520.00 i Total : ' $51,520.00 , s . - ., Non-OAA Matching Funds Grant Type FY 2027 v Direct Distribution -i $20,000.00 Grants(state,local,private) 1 $0.00 i Medicaid Billing $0.00 $20,000.00 .__ __._. _ ____ _� I { . i I 701 E. Franklin St,Ste 803,Richmond,VA 23219 fa , info@voaa.us I �!,• i www_voaa.us ;o�a�az��r9p VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: Harm Reduction Grant Number:COOP770302-0A04 FY 2027 Total Non-OAA Matching Funds $20,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $20,000.00 Total " $20,000.00 tell) ria 701 E.Franklin St,Ste 803,Richmond,VA 23219 V I info@voaa.us *!4 www.voaa.us o4,�•a����t9`a VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29,2026 Contingencies and Signature Project Title: Harm Reduction Grant Number:COOP770302-0A04 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $40,000.00 w R Total OAA Awards I $51,520.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties. More specifically, I acknowledge my obligations with respect to the"Use of Funds"in Section 3,to refrain from "False Statements"as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h.Should the OAA determine that I have incurred a debt pursuant to Section 14,the OAA in its discretion will require the debt: (1)to be paid promptly, (2)to be paid according to a mutually agreeable arrangement, or(3)to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: • The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount(including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds. The OAA's Grants Committee makes the final determination on all awards. • The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA's primary form of broad communication for applicants and awardees,the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc.that all applicants and awardees are required to follow. • The fiscal agent and all partner cities and/or counties agree to abide by all state and federal laws including, but not limited to,Virginia Code§§ 18.2-265.1, 32.1-45.4, and 54.1-3466. Further,the fiscal agent and all partner cities and/or counties agree that Drug Checking Services (DCS)will be performed solely for approved opioid abatement efforts; DCS will not be performed to or for the benefit of drug dealers, drug sellers, or any other third parties seeking such services.Additionally,the fiscal agent agrees it is responsible for ensuring any subrecipients, vendors, and/or other organizations that may be engaged in providing these services follow the above requirements listed. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: 701 E.Franklin St,Ste 803,Richmond,VA 23219 [ V � info@voaa.us ��; www.voaa.us • In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award.Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award,all items contained in and attached to the application resulting in this award, all other information contained herein,and all other provisions of local,state,and federal law that pertain to this award. nj 701 E.Franklin St,Ste 803,Richmond,VA 23219info@voaa.us !®,• www.voaa.us coa �aa�ez4 VIRGINIA OPIOID _ %o. ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts FY i FY 2026 ! FY FY ' FY , FY ; Comments Description 2026 YID 2027 ! 2028 ` 2029 ' 2030 No.of children,infant to 5 years old,participating in prevention/education 4 1 0 0 —0-10 programming f Harm Reduction Efforts Description FY 2026 FY 2026 YID ; FY 2027 f FY 2028 ` FY 2029 ' FY 2030 Comments No.of Naloxone kits distributed to at-risk individuals 8000 1 3611 1401 1 401 401 0 I No.of Fentanyl test kits distributed to at-risk individuals 500 1890 99 3 99 t 99 0 No.of clean syringe exchanges conducted 3000 2549 283 t 283 i 283 : 0 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. Amended measures more accurately reflect the OAA portion of VHRC services among their braided funding structure i • a ; 701 E.Franklin St,Ste 803,Richmond,VA 23219 Mil info@voaa.uso its. I www_voaa.us VIRGINIA OPIOID a Nbateraeot I ° ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us I www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority's(OAA)Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application,the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. •Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; •Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA's primary form of broad communication for applicants and awardees, the"Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; •Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and •Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA's Grants Portal unless otherwise instructed by OAA staff. •Ensure all applications, documents, reports, etc.will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive's deputy,then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions a. Definitions are contained in the OAA's Glossary of Terms available on the OAA website. 2. OAA Award Acceptance Requirements a. City and County award recipients are required to adhere to the following timeframes regarding award acceptance i. New Awards Acceptance and Contingency Completion 1. New city and county awards approved on or before the start of the performance period must complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 701 E.Franklin St,Ste 803,Richmond,VA 23219 ® info@voaa.us ;o' _ www.voaa.us ii. Award Acceptance Deadline—September30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 2. New city and county awards approved during a performance period must complete the following steps: - a. Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 ii. New Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply by the next available deadline. b. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director's consideration. c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline. iii. Current Year Amended Awards Acceptance and Contingency Requirements Completion 1. Amended city and county awards approved during a performance period must complete the following steps: a. Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Example Award Date—September 1 ii. Example Award Acceptance Deadline-November 30 b. Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Example Award Date—September 1 ii. Example Contingency Requirements Deadline—December 31 iv. Current Year Amended Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline I 701 E. Franklin St,Ste 803,Richmond,VA 23219hog info@uoaa.us ®; I www.voaa.us v. Renewal Awards Acceptance and Contingency Requirements Completion 1. Renewed city and county awards approved on or before the start of the performance period must be complete the following steps: a. Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) i. Performance Period begins July 1 ii. Award Acceptance Deadline—September 30 b. Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements(via the OAA Grants Portal) i. Performance Period Begins-July 1 ii. Contingency Requirements Deadline—October 30 vi. Renewal Awards Not Adhering to Timeline Requirements 1. Failure to adhere to the timeline requirements will result in one or more of the following actions a. The award will be rescinded by OAA and the city or county may reapply at the next available deadline. b. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director's consideration c. The Executive Director may allow the award's performance period to continue and amend the award amount to zero for the current performance period. i. In this instance,the city or county may request funds as part of the next available deadline b. Any issues caused by OAA's Grants Portal that prevent on-time submissions,the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA's Grants Portal will not be held against the awarded city or county. 3. Use of Funds a. Recipient understands and agrees that the funds associated with this award may only be used in compliance with Code of Virginia§2.2-2370, any OAA regulations, requirements, and guidance issued by the OAA regarding the foregoing. i. The recipient's primary mission,the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA's mission as it is defined in Code of Virginia 2.2-2366. b. Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. 9 � P Y P P P 9. 9 � P c. Direct Costs i. A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project's measurable activities. ii. Direct costs include but are not limited to salaries,travel, equipment, and supplies directly connected to the project. 1. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. iii. In accordance with Code of.Virginia§2.2-2370(A) (4), recipient may NOT use funds provided under this award to cover indirect costs 1. An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP)for this project. 2: Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. n, 701 E.Franklin St,Ste 803,Richmond,VA 23219 beg info@voaa.us !!! ,,,; www.voaa.us d. Administrative costs that are new to the recipient for the purposes.of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. i. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. ii. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia$2.2-2370 e. Utilizing abatement funds for a current employee's costs is considered supplanting and not allowed per Code of Virginia§2.2-2370. f. Separate Accounting of Fund Sources is OAA award recipients must maintain separate accounting of each=fund source that is part of an awarded project. This includes: 1. Non-OAA Funds a. Direct Distributions b. Other Grants c. General Funds d. Funds Provided on Behalf of the City/County e. Any other revenues not provided by OAA 2. OAA Funds a. Individual Distributions b. Gold Standard Incentive c. Cooperative Partnership d. Unrestricted Funds e. Any other revenues provided by OAA ii.. OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county's general ledger while also detailing the usage of each fund type for each project. g. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. i. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. h. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient's application,award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities,without prior written approval,from OAA i. Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year.The Executive Director may grant an extension of this time period (within the renewal fiscal year)if extenuating circumstances are demonstrated by the Fiscal Agent.Any other extensions must be approved by the Grants Committee. j. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. k. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No 701 E. Franklin St,Ste 803,Richmond,VA 23219 i►/ nfo@voaa.us �:; i www.voaa.us new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward a. Awards for cooperative partnership projects will be on a fiscal year basis. b. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. c. Each award will be for one full fiscal year with the option for up to four one-year renewals.Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA's terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA's Executive Director.The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. - i. Amendments 1. Once a proposal has been approved by the OAA, amendments will be handled as follows: a. Amendment applications must be submitted through the OAA Grants Portal. i. Amendment applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures b. At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA's terms and conditions. c. The fiscal agent city or county must obtain approval from the OAA for any budget changes. d. If the budget change is within the current fiscal year,within the approved scope, and amongst the approved expenditure categories(personnel,operating, capital), OAA staff may provide approval of the change. e. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories(personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. ii. Renewals 1. An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. a. Renewal applications must be submitted through the OAA Grants Portal. i. Renewal applications required progress reporting on the following items: 1. Status Update on Project 2. Amounts spent year-to-date by expenditure category and by fund source 3. Status of objectives 4. Amounts achieved year-to-date for performance measures 2. Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years.Amendments that request an increase in Cooperative Partnership (competitive)funding will be competing for the amount above the renewal amount set by OAA. 3. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. 4. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. l � l 701 E.Franklin St,Ste 803,Richmond,VA 23219 , . hagg _ info@voaa.us ; �!� ;,� www.voaa:us a. If the carryforward available is not requested,the balance will be returned to the OAA. b. Carryforward balances should only be requested for one of the following: i. To reduce the amount of funding needed for the upcoming/renewal year ii. To support an approved budget line-item (or part of one)that was not able to be completed in the current year(ensure both the budget category and funding source lines are requested) iii. To support a 1-time purchase of an item or service that is in the current scope of the project c. Carryforward balances should not be requested to: i. Expand the scope of the project(this should be done as part of the renewal process) ii. To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal d. The carryfoward amount provided at the time of the renewal is an estimate.After the performance period has ended, the city or county must submit the final amount(via process defined by OAA and by due date prescribed by OAA)and OAA will work with the city or county to"true up"the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. i. The"true up"reporting process will include a copy of the city or county's general ledger showing line-item transactions that reconciles to the reported amounts. 1. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. ii. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. e. For cities and counties with approved carryforward,the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s)can be transmitted. f. After a project has been renewed four times,that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements a. Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement(sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties.As part of the Cooperative Partnership Agreement,one of the partner cities or counties must be designated as the Fiscal Agent for the project. i. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership,the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. b. For each awarded Cooperative Partnership project,the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. i. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. c. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients,vendors, etc.to meet OAA application and reporting requirements. i. This includes but is not limited to the following: 1. Copies of Virginia W-9 forms for funds transmission 9 I 701 E.Franklin St,Ste 803,Richmond,VA 23219 _ 1 info@voaa.us Via® i www.voaa.us 2. Confirming renewal year matching amount by funding source in writing 3. Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA d. In addition to complying with the OAA's requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source(Individual Distribution, Gold Standard Incentive, Direct Distributions, other)in execution of this project. e. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: i. Direct Distribution Match ii. Other Non-OAA Match iii. Individual Distribution iv. Gold Standard Incentive v. Cooperative Partnership Funds 1. Additionally,this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. 2. This item does not remove OAA's separate accounting requirement across all project revenues. f. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. g. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award,the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA's requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county's OAA Liaison through the Communications tab in the Grants Portal. a. Annual reports include but are not limited to the following: i. A narrative status update on the projects including goals, achievements, barriers, solutions, etc. ii. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount(if applicable). 1. The city or county will attach to the report a copy of the city or county's general ledger showing line-item transactions that reconcile to the reported amounts. a. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. iii. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. b. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. c. For awards that are not renewed, have exhausted available renewals,or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report.Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. a 701 E.Franklin St,Ste 803,Richmond,VA 23219 info@voaa.us �!; www.voaa.us d. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient's Direct Distribution of the settlement in accordance with Code of Virginia§2.2-2370 (A) L i. All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county's Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA.This report will be completed by each partner city or county for itself.This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. e. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits a. The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia,whichever is sooner. b. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act Code of Virginia $42.1-76 et seq. c. The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. d. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. e. The recipient agrees to forward a copy to the OAA of the recipient's audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia §2.2-3100 et seq.and that such conflict of interest policy is applicable to each activity funded under this award. Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds,or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act Code of Virginia$2.2-4300 et seq. as well as any procurement policies and procedures established by the recipient.Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations a. Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended,where applicable,the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.24311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization,the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, §22-4343.1 (E)). In every contract over$10,000 the provisions in i. and ii. below apply: i. During the performance of this award, the recipient agrees as follows: I701 E.Franklin St,Ste 803,Richmond,VA 23219 ; info@voaa.us !®� www.voaa.us 1. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 4. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. 5. In accordance with the Virginia Human Rights Act(Code of Virginia X2.2-3900 et seq.), a prohibition on discrimination by the recipient, in its employment practices,subcontracting practices, and delivery of goods or services, on the basis of race, color, religion,ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. 6. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. ii. The recipient will include the provisions of i. above in every subcontract or purchase order over$10,000, so that the provisions will be binding upon each subcontractor or vendor. b. Contractor/Subcontractor Participation in E-Verify In compliance with Code of Virginia X2.2-4308.2, registration and use of federal employment eligibility verification program is required as set forth below: i. For purposes of this section, "E-Verify program"means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C,Title IV, §403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). ii. Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of$50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. iii. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. c. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. d. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. e. Debarment Status 701 E.Franklin St,Ste 803,Richmond,VA 23219 ird i info@voaa.us s ,_14;:®� www.voaa.us By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed)and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits,financial reviews and/or performance reviews regarding the project.The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring,which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia §2.2-2370(A)(5). In the event of recipient's noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of Virginia§18.2-498.4 and may result in criminal, civil,or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state awards or contracts, and/or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund a. Any funds paid to recipient(1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or(2)that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. b. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient.A debt is delinquent if it has not been paid by the date specified in OAA's initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer a. The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract,or subcontract under this award. b. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. c. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers a. Recipients shall comply with Chapter 30.1 The Fraud and Abuse Whistleblower Protection Act(Code of Virginia §2.2-3009 et seq.) b. No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing,or inquiry by an appropriate authority or in a court action c. No employer may discharge, threaten,or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. cipx, 701 E.Franklin St,Ste 803,Richmond,VA 23219 I info@voaa.us iwa www.voaa.us d. No employer may discharge, threaten,or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action e. An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being,or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy.The OAA reserves the right to determine the reasonableness of an organization's travel policy. If the recipient does not have an established policy,then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: https://www.gsa.gov/travel#tab—pov-mileage. Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances.Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions,and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor,the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. al ism I 701 E.Franklin St,Ste 803,Richmond,VA 23219 ,info@voaa.ws „, www.voaa.us IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of July 2026. No. 43438-072026. A RESOLUTION supporting four applications and authorizing the City Manager, or designee, to submit four applications to the Virginia Department of Transportation (VDOT) for funds from the Smart Scale Program for certain projects in the City; and authorizing the City Manager, or designee, to take certain actions in connection with such projects. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Council hereby supports the applications referred to herein and pp Pp authorizes the City Manager, or designee, to submit such application to VDOT for funds from VDOT s Smart Scale Program for the following projects, as more particularly described in the City Manager's Report July dated 20, 2026: a. Route 460 Orange Avenue/Melrose Avenue Improvements between Gainsboro Road,N.W., and 22nd Street,N.W.; b. Roanoke Centre for Industry and Technology Secondary Access; c. Williamson Road Intersection Safety Improvements at Liberty Road, N.W.; and d. Campbell Avenue, S.W., at 5th and 6th Street Intersection Safety Project. 2. The City Manager, or designee, is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above applications and to furnish such additional information as may be required. ATTEST: &e..eitit._, ti.),24zerti„, _ _ City Clerk. City Manager's Report Submitted by: Ross Campbell, PE, Director ...111100 Department of Public Works ROANOKE July 20, 2026 Title: Resolution of Support for Smart Scale 2026 Applications. Background: Authorized by the Virginia General Assembly in 2014, Smart Scale is a biannual statewide prioritization process for funding transportation projects based on the following criteria: safety improvements, congestion reduction, accessibility, land use, economic development, and the environment. As a locality with a population under 200,000, the City is eligible to submit a maximum of four (4) applications to be scored and ranked against other proposed transportation projects throughout the Commonwealth. If any of the four applications are awarded, they will become fully funded projects, designed with input from City staff and constructed within City limits by the Commonwealth of Virginia. After construction, the City will own, operate, and maintain all infrastructure safety improvements constructed as a result of successful SMART SCALE grant applications. No local match is expected as part of Smart Scale funding. Considerations: One of the Smart Scale program requirements is a resolution of support from the local governing body that will be included with the applications. For the current Smart Scale application period, Transportation staff plans to submit the following four (4) applications for funding: • Route 460 Orange Avenue/Melrose Avenue Improvements between Gainsboro Road NW and 22nd Street NW. This corridor is identified in the City's Vision Zero Plan as part of the High-Injury Network, which is defined as the "relatively small percentage of city streets where most fatal or serious injury collisions are concentrated." The Smart Scale application will make needed safety improvements to the Melrose/Orange Ave NW corridor, including traffic signal upgrades, lane reconfigurations, and multimodal infrastructure, along with improved bus stop access and amenities, bicycle lane markings, and pedestrian markings and signals. These proposed changes are intended to enhance safety along the corridor for all roadway users. The purchase of property is expected to expand right-of-way, which is necessary to implement the proposed intersection, geometric, Stormwater, and other improvements. Temporary construction easements are also necessary to implement certain features of the proposed enhancements. • Roanoke Centre for Industry and Technology (RCIT) Secondary Access. This improvement provides a second access point via Granby Street at Orange Avenue (Route 460) to Blue Hills Drive. Currently, the only signalized entrance to RCIT is via Blue Hills Drive from Orange Avenue. The proposed access via Granby Street to RCIT distributes the traffic load there by reducing vehicle delays at Blue Hills Drive and Orange Avenue. The improvement supports the capacity preservation investment from previous Smart Scale-funded projects and enhances the economic development potential for the Centre. Right-of-way dedication of city-owned property, as well as the purchase of property, is expected as part of this proposed project. • Williamson Road Intersection Safety Improvements at Liberty Road NW. Both Williamson and Liberty corridors are identified in the City's Vision Zero Plan as part of the High-Injury Network. The proposed intersection improvements consist of a complete rebuild of the traffic signal, a geometric realignment of Liberty Road, and pedestrian accommodations. The project's goals are to improve ADA access, intersection safety, and intersection operations for all modes of travel along the corridor. The purchase of property to expand the right-of-way will be necessary to implement the proposed intersection geometry and other features, such as sidewalk improvements. • Campbell Avenue Southwest at 5th and 6th Street Intersection Safety Project. Campbell Avenue is identified in the City's Vision Zero Plan as part of the High-Injury Network. The proposed improvements to the pedestrian signalization at these two intersections include pedestrian signals and ADA access. These solutions mitigate the identified safety issues and improve traffic operations. Construction easements are required for the purposes of constructing a sidewalk, stormwater structures, and other features, improving access and safety for this proposed project. Roanoke County staff, or the Roanoke Valley Transportation Planning Organization on behalf of Roanoke County, plan to submit an application that includes improvements that will benefit City residents and adjacent City infrastructure. • Plantation Road Safety Improvements — Hollins to Hershberger. This project includes access changes to improve safety at the Walmart Roanoke Market and Food Lion driveways on Plantation Road, a mid-block crosswalk between the two businesses, transit stop improvements including bus pads and shelters, crosswalks at the Plantation Road and Hollins Road/John Richardson Road intersection, and a sidewalk connecting the two crosswalks. Safety needs in this corridor have been identified in Roanoke County's Safe Streets and Roads for All Comprehensive Safety Action Plan, Virginia Department of Transportation's (VDOT) Pedestrian and Bicyclist Safety Action Plan, and were part of a Road Safety Audit conducted through the Virginia Walkability Action Institute in 2025. Recommended Action: Adopt a resolution in support of the City's four applications referenced above for 1. Route 460 Orange Avenue/Melrose Avenue Improvements; 2. Roanoke Centre for Industry and Technology (RCIT) Secondary Access; 3. Williamson Road Intersection Safety Improvements at Liberty Road; and 4. Campbell Avenue at 5th and 6th Street Intersection Safety Project, as well as support for the one application from Roanoke County: Plantation Road Safety Improvements — Hollins to Hershberger, recognizing the regional significance of all five applications. Authorize the City Manager, or designee, to take such further actions and execute such documents, approved as to form by the City Attorney, and to furnish additional information and/or documents as may be required for the City's Smart Scale applications. Valmarie Turner, City Manager ,t-� Yf t trr t6'rT;ti ��,}f► �'" i1 .- '!, f r3.'a "° w. r + +. 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'TOTAL TAKE THESE PLANS ARE UNFINISHED AND UNAPPROVED AND ARE NOT TO BE USED SCALE =0R ANY TYPE OF CONSTRUCTION OR THE ACQUISITION OF RIGHT OF WAY. 0' o loo Z 5/27/•126 44593L0043349 823,47 AY ow*En'v.Nvtmm PROJECT NANIUER___ ...4, STATESHEETRD SURVEYED SD.OATS „j - rt 6TA MI8B inns. DESIGN BY yfpemaafl.4r LAPSaEGO127 ID SUBSURFACE UTILITY BY,DATE re 0011-128-000 Q STD.CO-6 REDO, 0 REMOVE STRUCTURE 2 VA. 41 P101,R201,C501 3 O Q NOT USED O REMOVE PIPE ©ST'O.CO-7 RED'S. O 3 MOOFY EXIST,STRUCTURE TO RECEIVE PIPE DESIGN FEATURES RELATING TO CONSTRUCTION STD.RADIAL CC-7 RED'D. O Q OR TO SUBJECT ND CONTROL OF TRAFFIC MAY BE SUBJECT!0 CHANGE A9 OEEIEO ©STD.CG-2 REO'D. Q TE INTO EXIST.PIPE EE TOD NECESSARY BY THE DEPARTMENT ®ST'D.RADIAL CG-2 REO'D. O Whiman ue,eEmma.6 co ®ST'O.CG-3 REO'D. f 3.V6e.e.w,9T� ®STD.RADIAL. EO CG-3 R 'D. NW&TCE Table f HYDRAULIC ENGN66R li ST.0.CG-12,TYPE B REO'D. PARCEL R/W(SF) TCE(SF) -J-I 1 1221 1090 WILLIAMSON ROAD 3 N ®4"HYDR,CEMENT CONC.SIDEWALK REDD. 2 6663 1963 PI=102.21.63 ®FULL DEPTH SAWCUT RED'S, 3 211 DELTA=19.4601•(RT) e'3 VEEMan xRm O:14.1926' m eb..9 a Ms... A ST'D.S-2 REO'0. 4 477 T=89.68' 4 ®STD.FE-CL REO'D. 5 732 L=138.00' N RonOwnr NGiNltN 6 230 R=400.00 401./7 PC=101+1.61.94 7 148 1004 PT_102.8994 DO NOT DISTURB 8 1150 BEGIN CONSTRUCTION ®TO BE OBSCURED S 534 98d 101 ST TION1011•4200 / 10 75 212 O �I 11 30 Fgx Fgx 'o 3-2� 11'!'1 3-5 ,i A� X SDI rBl t .Z tg O :Z n rrJ 'I� ozC FC rg� PROP.T.GE 7 f- ', ui'lll MI),:�` .'BI41 U U3 `,16, _ IIf// I l I-9. wRS3 f _.� '� �'� o � ,.n ENT TC E:_ r_ an it E. NOTE EXTEND TO EXIT.DROP INLET NU3 __.-- •j..t��� 4+ _ C 9 (AP STATION 208+60)10 -EXIST.INLET _., - � __ . .� L �� 6E _ PROP.T C -_ -------_ - ._,4, _ ��`, 3 0. i STORAOE6� 1D0'STORAGE-__ 50T _. —--. ��TAPEn - -�— "I, '@I I� �► «i - _`a...�___ ♦�N47=1836 E N40=51'59•E F _ ��!0���- _ _ L1 A L1 `-/\ n _.__ - - _ CONSTR.- • +! c c-L' / 6 f - -- � LIBERTY'ROAD. �tlya- ill " / '• 1 PROP T c,E ti e ^T A �,: rc PROP.r' ... 1�1 .._.._.._.._..__ ._-_., z p s-3 •T. o 3 4 cE. ' _., 1 �� END PROJECT PROP ' A' R' PROP . 1 Ill a EXIST WALL ENT.T.C.E. ENT T.C.E. STATION 207+88.13 BEGIN PROJECT . x zg 3('�/� •8..'3. �o 9gA g^ STATION 200+91.63 ggko, $r.' „3 8O8 ?` Wiz:4 z44 in ; a ; Hr .a p yam �DP F^'¢ y O3 6 muFi O 3 END CONSTRUCTION STATION 103+21 00 PT__DENOTES CONSTRUCTION UNITS IN CUTS • 7a, F__DENOTES CONSTRUCTION MRS IN ELLS NOTE:SEE SHEET 2A FOR ENTRANCE TYPES REFERENCES(PROFILES,DETAIL 8 LIBERTYPOOBAUAD LIBERTY ROAD DRAINAGE DESCRIPTION SHEETS,ETC.) PI.A.06.90 DELTA.+34.13 PROFILES 3A DENOTES FLEXIBLE PAVEMENT DELTA=O6•N'13'(RT) DELTA=OB•N'ib•(Ln ESC PLAN(PHASE I)X _ T=•91T..96'18• T.1.96. • ESC PLAN(PHASE II)X DENOTES PROPOSED PAVEMENT L 96' U-63.45' L•803b' R 543..0 RIGHT OF WAY PLAN X R•3200. R•C.207 ENTRANCE PROFILES X 1 DENOTES DEMOLITION OF PAVEMENT PC••18+60.31 PT.•7168.018 DRAINAGE DESCRIPTIONS X AND CONCRETE 0.oac' MEET. PRC••17+2118 PT•207+8801 DENOTES PROPOSED CONCRETE — &—� 0011.128.000 3 xo 0 25' 50' THESE PLANS ARE UNFINISHED AND UNAPPROVED AND ARE NOT TO BE USED 30% PLANS FOR ANY TYPE OF CONSTRUCTION OR THE ACOUISITION OF RIGHT OF WAY. 5/Z//ZOEA a45R]WOCZu40, 8.23/P M 8*50*,....on PROJECTTED MANAGER___ TYPICAL SECTION SHEET -M�a 'TA sun °"T"° Rverco BY.DATE__ T. AaV,E RAT DESIGN BY N u4I I1Y Y AA.gFNYAMPJBB4M14222 SUBSURFACE UTR'TY BY.DATE 0011-128-000 VA. 11 R201,C501 2A DESIGN FEATURES RELATING TO CONSTRUCTION OR To REGAL AT ION MC CONTROL OF TRAFFIC WILLIAMSON ROAD MAY BE SUBJECT TO CHANGE AS DEEDED NECESSARY BY THE OEPMRENT STATION 101+42.00 TO 103+21.00 4M T.E Req..4 A,.RDM..MalmoRqurm&AMC*AMC 1� RACIR...Maryland Blaitslauna,Virginia POINT OF FINISHED GRADE GEOTECNNICAL ENGINEER ROADWAY ENGHEER_ BUILD-UP / SLOPE CORRECTION INSETS X'MILL A OVERLAY INSET C 3, MIN (SEE INSET A) 1'MIN �� � 5:1 1.5%—� FULL DEPTH SAWCITf FULL DEPTH SAWCUT 1.5% _.--_ —MATCH EXIST. _I MATCH EXIST.— O 5 4 \ 1• I 1- O I� F EXIST.TRAVEL LANES 1' l I. f— — _ _� ! -B' H I� Existing Asphalt I 5:1 NTS t 4'r4 INSET A INSET B I-7 I— F —I 11. 2 LIBERTY ROAD STATION 200+91.563 TO 204+78.81 'rO.OO'.OOO 0—— EFt L Existing Asphalt L 3 -POINT OF FINISHED GRADE PROP_ -INSETD NTS NTS RI'M INSET D '/ 1. j1 INSET C 28- j1 2 ENTRANCES •'B- 11 I_ 5 'I r „ I 11 'I I. F 'I -_ < !::::::: 3 ASPHALT STD.cos ,-1 3:E NTS ASPHALT CONCRETE TYPE SM-12.5E @ X LBS/SY 4'AGGREGATE GAGE MATERV.L TYPE I.NO.218 LIBERTYO STATION 205+20.88 TO 207+88.13 I., 4 I I_ 1 INSET D INSET E la POINT OF FINISHED GRADE TYPE IV 2 I 1 ASPHALT COMMERCIAL EXIST. INSET INSET PROP- -y NW �. 3't 0 A.% 3:1 v s_9 0 a- a ASPHALT CONCRETE TYPE SNt ®12.5E X LBS/SV 2% 2%— _ *EL0 0 0 0 0 0 .1.ASPHALT CONCRETE TYPE BM-25.0O - - _ -- 8"AGGREGATE BASE MATERIAL TYPE 1.NO.21B 3;1 - -__ - -- -__ _ _- Al 3 3 NTS NTS NOT TO SCALE -I I-i "}"4.' I.. 11 ..' 11 I 11 -.1 k s I I 1 1 ASPHALT CONCRETE TYPE SM-12.5E O X LBS/SY 2 X•'ASPHALT CONCRETE TYPE BM-25.00 NOTE,VDOT WP-2 SHALL BE USED WHERE NEW FULL DEPTH PAVEMENT WIDENING ABUTS EXISTING PAVEMENT. 3 X"AGGREGATE BASE MATERIAL TYPE 1,NO.218 NOTE:PROPOSED PAVEMENT DEPTH SHALL BE ADJUSTED TO MATCH EXISTING PAVEMENT DEPTH IF EXISTING PAVEMENT SECTION IS DEEPER. 4 ASPHALT CONCRETE TYPE PA-19.0E(DEPTH AS NEEDED,NOT TO EXCEED 2") 5 ASPHALT CONCRETE TYPE BM-25.00(DEPTH AS NEEDED) NOTE: PAVEMENT WIDTHS VARY AT TURN LANES,TAPERS,AND CONNECTIONS. _ NO SEE PLAN SHEETS AND CROSS SECTIONS FOR PAVEMENT LENGTHS AND WIDTHS. NOT TO SCALE 0011428-000 2A THESE PLANS ARE UNFINISHED AND UNAPPROVED AND ARE NOT TO BE USED 30% PLANS FOR ANY TYPE OF CONSTRUCTION OR THE ACQUISITION OF RIGHT OF WAY. mimes e240380.0,er 9.47,33 All Pbrtb Br:rwaasan PROJECT MM'AGEN1Afat CQFEfF fJLYD_F fiQ yQKL1S4Q1_ 2685 knm .,A„, Vale i� SURVEYED By.DATE!L1LRT&PRQFF177,K1Nt141971%___ .n. WPM, lIt _ CAMPBELL AVE SW SUBS RFACEE a Ev sr,04 Ei 7NPER&(RT_&P_ F 1}!}1-@gi-7796 l� �I STREET SW VA. US CAMPBEL ALE. EX+1.1 ,,i. , • t- ..; 11 PEDESTRIAN SAFETY A'v' 197 , d DESIGN FEATURES RELATING 10[01bIRUCTIDN , n "'kkk * 1l ON TO REGULATION AIO carROt OF TRAFFIC I- MAY BE SUBJECT TO CHANGE AS DEEMED NECESSMy By THE DEPARTMENT • qe"4, ' •-88%grade (north al Campbell Ave) >5' •1%average Campbell Ave m •871 bu xg step and entry doormreeetalWy apNsceAl to...no comer rn •Ex mg stl 2%71 many places •Exres aspbW rttlu a curb reveal b 2'(or lees) • •Campbell Ave W b 17%adlacere to curb W # • cross-' .0%adjacent to cut Utleym•Wllry cfllq' polo O , I +I ' JAKES ESTATES.LLC ' 'rROANOKE MOUNTAIN " .�_ rtvnl mso-.,yeaogB2eM p , HOSTEL LLC .88%grade along fc peal Ave) M191r.•12IX.q'WM •1%average gre A O Aq'0'rp Bxb1N1g sidewalk woes skew BReeds 2% .May bfiease further M MB?PG 3560 •Bnek Du b ng wM concrete entrance Pad idly ad 1 IP,e A IB'oes-slob be Ile to may exceed l%per—MIA 01898 AC. OJSBJ K. H } >� Tpx Yap•lyl2i2/ h Tax YaP'II125rV •Exlstinp b f:BINIpbNI A O Q TYsx>•aitled D ell egulred b p<rvMe 9udance drapn8 ^* B M TIrT. . It E iss us Y pia d Z W 3 O adlacenl to W'Id'rg enben r ,,c ama all , , Da'�'aba G Gawn,wm E Mused curb reveal to 2'., O.=O OC Roadw bpd transition� �aplE Earl G Rte , E•nt POWER Pox RELOCATE •• Wh SGemt ro s el bellAvo a 1 au curo Q~ t c a Po G � �tWlry,unnrcis kkre I O ` TRAFFIC/ I!' O} x o .ppa '„ -'""`- ( vac. ,�. .16tt}:. aaCCM O G d' Depressed comer o ended hanaNan required eve b< waM cuss slope constraints ... 2N• j 'I�B + l .+.gBppw.+ .»--. Syi 0 AA.11 >u I—O VDOT Standard CO_y Curb REO'O A I� J li O U 0 Cub go6ls m melcn CG-3 wNm ode-nay. b dry rn / 5,5'CCODZ -P. E d W 2 O VDOT Standard CG-2 Curb REQG G Kam mU7 O CG-2 wit ado-ne9, opts n'ceseery .. \ X VN ;l!\m G d D VI UI H... , b11C �'.}� -J Z_ Z N amww 1«cla tY seen replacement a'samed. r 5 •� /O TrsA PN, a AC0IN+0.PAD + 'A E F ZOLLOfJ e O O re v ♦ l t le "RENAt O, 1 �a /� R ...LIGHT POSE E j A u vx •h.TM .'w 1 T l-- SCHOOL BOARD OF ( s, I ® CITY OF R0AN0KE THE tGSYC lX7CALVA/:'Y ,_!_,' G 'F , curl ex rbndes Proposed Asprov PPrenent ,, oOTRersr •pr �. ? , W r Devotes(km[Jlllm d Pavement I M9; ^s' Li DOWNS PrP 8 LVT SYd.CG-12,9 1' -_ Ti1M CT•CF CORNER y;. ...- ni i k�! `' De Was Proposed Cowen,Pwabre'/5 I W♦ �' .� Iy��o,,�y� F.XISTIN,' 'NIlTON5 if.ONVTRAINT%) kM k+IPv CNIOON Ye"""nqS 555,0 EXISTING •-17%'5 along Dth St(south of Campbell Ava) Cam, OWNS PrcpWeO YET$J.d 90 I 611+3T SW 1F%IST CfY+(1ITIf1NS lff1N>TRAINTS) A - CI"- r.UT •1% g 9 tl yl Ce pD NIP a ' Manhole <1%grade akxg fish St C of CampDe I Ave) •Stone retaining ng wail ed t y adjacent to sidewalk t" •t% erege grade along C II Ave •Tops 'd na v aaVol llusn vnt�Irp of wN .•. at OerW Proposed FOOT Srd.Curl,"Val •Slone wall enneo adfacent to seessalk \. "� 6•Ex ill g b Ik cross p 25"many cos •Tops i dewalk slabs aloe�pDa'Ave are not flush wet Icy of curb 02 A •Excess asphalt overlays have reduced cat reveal b-Z'IN Wes) • •Corot.Prggfed VRVT 5r5.Storm Ptpe •Exiahng mdewa k noes a or %n many places •Cempr I km cross-Popes opes up to D.1 Yo adjacent tO- . •Excess asphalt overlays havtireduced tot reveal to-2'(or lass, •lith St crass-mopes apes eo to b•1 adjacent to curb Dana.Pro osed Nom co'Way •Campbell Ave cross-slopes Aro%S 6 9%areacenl to curb •Ore nags Ex sDrg Varch tlra n along ritn St -- - y Denotes Prgposai Tenpyar Ease7a+ •61h St Voss skNles up to 3 6%etljece r tc curb •UUkty tellerb.fire hydrant,power polle,light •Oreb•ge Exwe g grate t abrg Campbell Ave v'La -3.i'- Dew.Proposed Permar s Easement •019115 mnflets Irangll polle r e ° i T et... CAMP5FLL PFD SAFE,h - •H1/20,26 avosen_02", SUMO ATE Mewed 1&,osssam PROJECT NANAGERINL_CQEFEC QaC_R_a2A4DIEL f54Q/RSlZbe6 CAMPBELL '��E•''/�'/T�����J}k/�-1Ery�,', TII1'E SW �E�(y\��" 5TH "�-1IEp'}II1E��ys -1Ery�,',-1Lry�,', SW REVISED a STATE DESIGSURVEYED or.UTILO IWHT dc PHURT ZZ•GNC.11 nitic•-U%--- d 11 d'LL.L B 1d lLd AVEV xW. STREET.Ld lA Scale us PPMT PEES. N SUBSURFACE R i1.PTV DATE HURT 1 PHQPFITT.INL•f4jll i. VA SMART SCALE s 11 CAMPBELL AVE. EXH-2 'dig PEDESTRIAN SAFETY tDESIGN FEATuRE5 RELATING TO CONSTRUCTION IR OR TO REGULATION AND CONTROL OF TRAFFIC •- - OR it4.f a IREGULATIONMAT BE SUBJECT TO CsFE AS DEEMED ,TH SI- w• -NF wTlyE: ¢1IYwMPWNTRf "° BJ rw 4 NECESSART Br THE DEPARTMENT ---31 2' •Rrck bulkingbulkingimmediately . and RAN •Bottom ot building entry dean elk along Campbell Ave •8 glding openings(doors sidewalk along 6th St It # •egsting Wawa,cross slopes Plebes > - •a��sr •Lis- asphalt days have Ito-2-or less IIs sf • be A slopes UP -t curb ZENER. ss slopes up In R3%. u •I.TW13246 .i . r2 .. g curb a drain thong (remove b redcoat I ' "rv— rr. 1 •Labia onfl ws.traffic/light pole ' ° MB I P(gJ`I''2rJ �( •r .V Oy502tTkC. r "� 4 rox NOV•70/0102 Rea T mit wie CATHERINE TURPIN G Rx . D ' ALT ICE 'i Prop.RAY msrr•230000735 A ` • 1— Y 0104 AC. o a To..1100•1112520 ? c TH SANE CORNER FX ST NI,1 Tli ONC WON,TRAINT51 W v +: tl ,.:+. ,M,: Temp mmo —X31.2' itwcAT •412%gTed rg 5mS( Ave) cen• 5'm n 1 POLE •Brick building grade d elY dja Campbell tAve awaw and RAN Q F /� PROTECT N LACE G -. ~ "' ^`/ `:• •' F (CP}- Ex aTNe 3' -�� •Bottom d buldng try doers Push websidewalk along Campbell Ave H G lx `�/ POWER POLE a a o u F G G 4f Campbell Ave G •Building openings 6, •Ext lirg k drains towards hulloln9 along portion 6iM1 51.song sidewalk croes-sloo,.42%•n some reces O CC z0 .-. •Excess asphalt es reduced Ave are 6 icuN t11 O.-.LL fi,, - 'tr. _ CONTROL BOX "p° >LL O ••+.. 'r'- T -��� - / / •Campbell a ph . s-overlays d out,r 2 lea O U �11 �_ F •Ch St oroA sl pt ego to Cu taro •6m St mods slopes up to A.3% ja Ilo curb ix 0 O Z -\ \ �� F .uRhq conflicts powor own.traffic cao non d W¢O g s slope exceeds y'nacease p 1 CLWH O Aose-Ow existing Sidewalk moss 2%TEAR me hxlher o�2. Q m fA• ...• as-slope vans Dan rate may exceed 1%per 1PR n D W O N ••• .. ekA Teo-sided Curb wall required to provide guidance around dropoe G m 0 D V adjacent to buildi g entrance F 'Z '. '. ' C Z 0 LL El oceove J Q I-OQ O Roadway cross slope transition required o 0 eauEier VDOT Standard CG-6 Curb REO'D u L uNr POLE ' t,.., r OCurb profile to match CG 6 where variable night curb is rexasoaro of C I F "Milli ,�lin - -� r 40* OE Depressed mnrrdended transition required due to elope mess Naps dOnstra y7� F *DOT Standen"'CG3 Curb REQ.') A F v .., O Curb profile to match CG3 wham variableh•ght curb a wLessary Fl •A�' o�1�. — 1 OVDOT Standard CG-2 Coro READ y SJ�� \ 0 —G G Curh profile to match CG-2 where curb s necessary O*DOT StandardCO-NO b eaD f NOTE:Trafficwane,modfx.r nob shown ferolarBV PUCE EAST PROTECT-PLACE PJI ago I replacer,I. aided. 'Ca...POLE EMT.PONE pros06T" 5 •• S. 5. 1 J2 (+q;.x•_ COUNCILOFSERVICES INCH v' I ' ''�'�'z' -._.._.. •_ _ _.0 e� hs,•M., 1 +/••fa , o 0H 134/PG 74''Prot! PI.EMD 0.1898 M y^'. ' ;Fyn, Bp,I,.v,1,n F.--R'I Condos Panama Aspnoll Parana? Ewe ado•l�Te 5TH AND CAMPBELL.LLC = A n. ° i lnsrr.•610006• :,..] De des LMIo'/Ibn of Parma, 'k. ` A r 0B 965 PG 398 n Dymlas IIUI&%wig • r 0246 AC Tax Atop•xu f- 1 1(ydae PrgmLW LmGrye Povemyfa _ c ICOIISTR NTsI •1 ' r.Y x61 1 ff,�M55 Prpm�5�Y�( O.CG-12B •43%9radn Moo Ikea) r -._..J .max... ex. '©.'.'. plapfpy0 WO/Mng Sl/rI •1°6 average 9ra A •1%e eragrade grad 5t°51l h 1,, •- ty •1% rtga 9rrb gC PbdAe •Brick building • ndR/W •Asph It parking lr enmedately acescant O Grp WNd a Precesed VCOT SYd.mg., Y; •Existing rro t B k parking In w y C: 2• mprient •BORmn o/ou building entry aNt I 9Ceprpbel Ave •Bottum of wAd ng entry doors MwaM simg biti SI J2.7 •Existing sdewa& slopes 24 •Excess asphak idle ye have 2'Of less •Existing sidewalk cross slopes le places + E`�- (•TI Qyde5 Prgp5m/V1,03 Sla Coro I+ve/ •Tops of sidewalk slabs along a not push wM tap of curb _wNPLACE •61M1 Sp bird 6 4 dl t R • �J •Excess asphalt overlays have re r to-Y or loss EXISTING gg jl ■ ■Owe.Prmase0 V/T 5/0.Storm Pr, •Campbell Aveslopes up ma0 POWER POLE •Existing q .inlet g 6 h 5 1 le crab inlet) •6th Sl crosae ne up 5.1% b. •••Utlty old d0.Ex st ng fire hYdranlM —�Dorcas Proposal RlgM d Way Protect existing fire hyr •g A•minimum c Existing• curb inlet along Cam 8 ) R,. -----"-Dmntws Prgave0 TenEvory Eaeymry •Existing curb inlet along 6N St( & _ r.ar w dM ran be mal e.relocate •Utility conflicts be .e `. _- _- —_ ".:r e. •-•-•-Dynes Prpmsm Permanent Easement 2.. _ CAMPBELL i - PED SAFETY I EXH-2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of July 2026. No. 43439-072026. AN ORDINANCE authorizing the acceptance of the FY27 Virginia Sexual and Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services; appropriating 2026-2027 Grant Funds detailed more fully infra; authorizing the City Manager, or designee, to execute any necessary documents necessary to accept such Grant; and dispensing with the second reading of this ordinance by title. p g BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the FY27 Virginia Sexual and Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services as set forth in the award letter dated June 24, 2026 from Ashaki McNeil, Director of the Department of Criminal Justice Services,in the total amount of$50,000 to help continue to fund the Sexual Violence Hispanic Outreach Specialist position, with a local funding supplement in the amount of$37,232. Such Grant funds being moreparticularly described in the City Manager's Report dated July 20, 2026. 2. The City Manager, or designee, is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such q g documents to be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. 4. The following sections of the 2026-2027 Grant Fund Appropriations be,and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Salaries 235.3111.0000.51002.400207 $79,919 Business Meals and Travel 235.3111.0000.52144.400207 5,813 Supplies 235.3111.0000.52030.400207 1,500 Revenues Virginia Department of Criminal Justic Services—State Grant 235.3111.0000.40122.400207 $50,000 City of Roanoke—Local Match 235.3111.0000.40126.400207 37,232 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. - ice\ City Manager's Report Submitted by: Scott Booth, Chief Police Department ROAN O KE July 20, 2026 Title: Acceptance and Approval of FY27 Virginia Sexual and Domestic Violence Victim Fund (VSDWF) Grant. Background: The Virginia Sexual and Domestic Violence Victim Fund was created as a special non- reverting fund to be administered by the Department of Criminal Justice Services to support the prosecution of domestic violence cases and victim services. The. Department shall adopt guidelines, the purpose of which shall be to make funds available to (i) local attorneys for the Commonwealth for the purpose of funding the cost of additional attorneys or to further dedicate existing resources to prosecute felonies and misdemeanors involving domestic violence, sexual violence, sexual abuse, stalking, and family abuse; (ii) law- enforcement authorities or appropriate programs, including civil legal assistance, to assist in protecting and providing necessary services to victims of and children affected by domestic violence, sexual abuse, stalking, and family abuse; (iii) sexual assault service providers and hospitals for the purpose of funding the cost of salaries and equipment for sexual assault forensic examiners, sexual assault nurse examiners, and pediatric sexual assault nurse examiners, with priority for funding such costs given to such forensic examiners and nurse examiners serving rural or underserved areas of the Commonwealth. (Va Code 9.1-116.1) Considerations: The police department was awarded $50,000 to help continue to fund the Sexual Violence Hispanic Outreach Specialist (SVHOS). The SVHOS position is an integral part of the police department's efforts to increase efficiency and responsiveness toward sexual violence and domestic violence within the Hispanic community. The SVHOS provides Spanish/English language translation on a daily basis. The SVHOS responds on scene with officers to make contact with victims, coordinates investigative interviews, obtains medical records, assists distraught or angry victims and families,joins detectives to conduct victim/suspect personal interviews that are sensitive in nature, reviews cases and refers victims to partnering service- providing agencies. The SVHOS position provides a link between the department and the community so that victims of sexual violence and domestic violence within the Hispanic community are more willing to report their abuse. Recommended Action: Adopt the accompanying ordinance to accept the Grant, authorize the City Manager, or designee, to sign the Grant documents, all such documents to be approved as to form by the City Attorney, increase the revenue estimate in the Grant Fund by$50,000, and appropriate the same amount to expenditure accounts to be established by the Director of Finance within the Grant Fund. The City will provide an additional $37,232 from its FY27 budget to support the position, representing the local funding supplement. Valmarie Turner, City Manager ,j* COMMONWEALTH of VIRGINIA Department of Criminal Justice Services Ashaki McNeil Washington Building Director 1100 Bank Street Richmond,Virginia 23219 Harvey Powers (804)786-4000 Chief Deputy Director .wiw.dcjs.virginia:gov June 24, 2026 Valmarie Turner City Manager 215 Church Avenue SW,Suite 364 Roanoke,Virginia 24011 RE:564853-SFY 27 Virginia Sexual and Domestic Violence Victim Fund (VSDVVF)Grant Program Prosecution and Discretionary Applicants(Non-Competitive) Dear Valmarie Turner: We are pleased to inform you that your organization has been awarded a grant under the funding opportunity listed above.Your DOS grant award number is 27-05270DV27 and was approved for a total budget of$50,000,through state funding.The project period is 7/1/2026 through 6/30/2027. Included with this letter is your Statement of Grant Award/Acceptance(SOGA),Special Conditions, Reporting Requirements,and Projected Due Dates. Please review these materials carefully. In addition,there may be Encumbrances,action items related to your grant award,that require your immediate attention. If applicable,these must be addressed and submitted through the On-line Grants Management System (OGMS)at https://oRms.dcis.virginia.gov. We are committed to supporting you throughout the life of your grant and are available to assist in any way to help ensure your project's success.To formally accept the award and its conditions, please sign the enclosed Statement of Grant Award/Acceptance(SOGA)and return it electronically within 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions,contact your DOS Grant Monitor Amia Barrows at(804)225-4060 or via email at amia.barrows@dcjs.virginia.gov. Sincerely, CA1o\LL CialiLD Ashaki McNeil Director STATEMENT OF GRANT AWARD(SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond,VA 23219 564853-SFY 27 Virginia Sexual and Domestic Violence Victim Fund(VSDWF)Grant Program Prosecution and Discretionary Applicants(Non-Competitive) DCJS Grant Information Please note grant awards are contingent on the availability of funding. . Subgrantee: Roanoke,City DOS Grant Number: 27-05270DV27_ l UEI Number: NBFNAEXRHD76 Indirect Cost Rate*: Grant Start Date: 7/1/2026 Grant End Date: 6/30/2027 Award Amounts- State General Funds: $50,000 State Special Funds: $ 0 Local Match: $ 0 TOTAL BUDGET: $50,000 Authorized Officials Project Director Project Administrator Finance Officer Kevin Slough Valmarie Turner Acquenatta Harris Police Business Manager City Manager Deputy Director of Finance 348 Campbell Avenue SW 215 Church Avenue SW,Suite 364 215 Church Avenue SW,Suite 461 Roanoke,Virginia 24016 Roanoke,Virginia 24011 Roanoke,Virginia 24011 540-853-1722 540-853-2333 540-853-6805 kevin.slough@roanokeva.gov valmarie.turner@roanokeva.gov acquenatta.harris@roanokeva.gov *If applicable,please indicate your Indirect Cost Rate in the space provided and attach written documentation if not using the de minimis. As the duly authorized representative,the undersigned,having received the Statement of Grant Awards(SOGA)and reviewing the Special Conditions,hereby accepts this grant and agrees to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award.If there has been a change in an authorized official,cross out the information on the document and write the new contact information.Do not electronically alter this document. Signature: Authorized Official(Project Administrator) Title: Date: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of July 2026. No. 43440-072026. AN ORDINANCE authorizing acceptance and appropriation of the Program Year 2026 Entitlement Funds from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnership Program, and Emergency Solutions Grant(ESG); appropriating 2026-2027 Grant Funds detailed more fully infra; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Program Year 2026 Entitlement Funds from p Sr HUD,with no local match required from the City of Roanoke,in the amount of$2,557,089. This amount includes $1,823,167 for CDBG funds, $158,651 for ESG funds, $575,271 for HOME funds, a total of $2,557,089, as further referenced in the City Manager's report dated July 20, 2026. 2. The City Manager, or designee, is hereby authorized to execute any and all requisite documents required to accept any documents, in a form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of such funding. 3. The following sections of the Program Year 2026 Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows: Grant Fund Appropriations CDBG Admin Salaries 235.2505.0000.51002.400209 $95,324 City Retirement 235.2505.0000.51005.400209 20,990 FICA 235.2505.0000.51120.400209 7,292 Medical Insurance 235.2505.0000.51125.400209 14,400 Dental Insurance 235.2505.0000.51126.400209 798 Life Insurance 235.2505.0000.51130.400209 1277 Disability Insurance 235.2505.0000.51131.400209 267 Training and Development 235.2505.0000.52044.400209 10,000 Fees for Professional Services 235.2505.0000.52010.400209 100,000 Neighborly(Administrative Supplies) 235.2505.0000.52030.400209 5,000 Advertising 235.2505.0000.52015.400209 4,000 Administrative Supplies 235.2505.0000.52030.400209 1,500 Equipment(Includes Rutherford Office Relocation) 235.2505.0000.52035.400209 102,785 Professional Memberships 235.2505.0000.52042.400209 1,000 CDBG Program Activities RA- BFTA Rehab/Citywide Rehab 235.2505.0000.52066.400209 $200,000 Lead Safe Roanoke-Lead Paint Remediation 235.2505.0000.52066.400209 50,000 RRHA-Hackley Sewer Lines 235.2505.0000.52066.400209 174,630 Homes for America- Roanoke Gateway II 235.2505.0000.52066.400209 253,429 Plaza de Esperanza Sidewalks 235.2505.0000.52066.400209 p 30,000 Bradley Free Clinic HVAC &Roof Replacement 235.2505.0000.52066.400209 290,000 City Park&Playground Equipment 235.2505.0000.52066.400209 187,000 Bradley Free Clinic- Oral Health Access for Housing Unsecure 235.2505.0000.52066.400209 80,000 Feeding Southwest Virginia- Community Solutions Center 235.2505.0000.52066.400209 25,875 Children's Trust-Advocacy Center 235.2505.0000.52066.400209 23,976 Family Services of Roanoke Valley- BLOC Counseling 235.2505.0000.52066.400209 31,999 Children's Trust- CASA Program 235.2505.0000.52066.400209 54,215 Council of Community Services - Homelessness Prevention 235.2505.0000.52066.400209 57,410 HOME Salaries 235.2505.0000.51002.400210 $85,868 City Retirement 235.2505.0000.51005.400210 18,908 FICA 235.2505.0000.51120.400210 6,569 Medical Insurance 235.2505.0000.51125.400210 14,400 Dental Insurance 235.2505.0000.51126.400210 798 Life Insurance 235.2505.0000.51130.400210 1,151 Disability Insurance 235.2505.0000.51131.400210 240 Training and Development 235.2505.0000.52044.400210 4,000 Fees for Professional Services 235.2505.0000.52010.400210 33,631 Neighborly(Administrative Supplies) 235.2505.0000.52030.400210 3,000 Program Activities 235.2505.0000.52066.400210 406,706 ESG Admin Salaries 23 5.2505.0000.51002.400211 $8,194 City Retirement 235.2505.0000.51005.400211 1,804 FICA 235.2505.0000.51120.400211 627 Medical Insurance 235.2505.0000.51125.400211 942 Dental Insurance 235.2505.0000.51126.400211 199 Life Insurance 235.2505.0000.51130.400211 110 Disability Insurance 235.2505.0000.51131.400211 23 ESG Program Activities CCS -Rapid Re-Housing 235.2505.0000.52066.400211 25,000 CCS -HMIS 235.2505.0000.52066.400211 25,000 CCS - Homelessness Prevention 235.2505.0000.52066.400211 53,200 FPGR- Shelter Services 235.2505.0000.52066.400211 43,552 Revenues Community Development Block Grant 2026—Federal Grant 235.2505.0000.40121.400209 $1,823,167 HOME Investments Partnership Program 2026—Federal Grant 235.2505.0000.40121.400210 575,271 Emergency Solutions Grant 2026 - Federal Grant 235.2505.0000.40121.400211 158,65-1 4. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: / �`'" 6-etic:t_ J-. Vneaierti ,,:-._,L- -/,: -, City Clerk. ---~ City Manager's Report Submitted by: Desi Wynter, Housing Programs and Policy Officer ROAN O KE Office of the City Manager July 20, 2026 Title: Acceptance and appropriation of the Program Year 2026 Entitlement Funds from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnership Program, and Emergency Solutions Grant (ESG). Background: The Department of Housing & Urban Development (HUD) has awarded the City of Roanoke its annual entitlement funds: the Community Development Block Grant (CDBG), the HOME Investment Partnership (HOME), and the Emergency Solutions Grant (ESG). These funds support programs to provide affordable housing, public services, neighborhood PP P 9revitalization, P 9 economic development, homelessness prevention, and services to low- and moderate-income people. City Council approved Resolution No. 43380-042026 to amend the 2025 -2029 Consolidated Plan and the Annual Action Plan on April 20, 2026, which outline the priorities and spending plan for these funds. Program Year period of performance is July 1, 2026, through June 30, 2027. Total awards: CDBG $1,823,167.00 HOME $575,270.72 ESG $158,651.00 otal $2,557,088.72 Grant Program Descriptions CDBG funds are the most flexible and support housing rehabilitation, public services, public facility construction and improvements, economic development and job creation, and other community development activities. CDBG funds must benefit low- and moderate-income persons and areas, though a limited amount may be used to reduce blight in economically distressed areas. HOME funds are limited to housing development. These funds can support rehabilitation, new construction, homeownership assistance, and improvements to rental housing that benefit low to moderate-income persons. ESG funds provide services to assist persons or families who are currently homeless or at risk of homelessness. Considerations: The approval of the resolution authorizes the city to accept funding to implement the program, projects, and activities identified in the city's 2024-2029 Consolidated Plan. Acceptance of the funding focuses resources over the next 5-year period on city priority areas of housing, homelessness, human services, public infrastructure, and economic development. Recommended Action: The resolution accepts the 2026 grant awards, appropriates the funds for the award amounts, and authorizes the City Manager, or designee, the execution of the grant agreements and related documents, in such form as approved by the City Attorney. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of July 2026. No. 43441-072026. AN ORDINANCE authorizing the acceptance of funds from the Commonwealth of Virginia for the development of advanced laboratory space within RoVa Labs;ratifying and authorizing the execution of a Memorandum of Understanding("MOU")between the City of Roanoke("City")and the Virginia Economic Development Partnership("VEDP")and such sub-recipient MOUs on behalf of the City;appropriating funds detailed more fully infra;and dispensing with the second reading of this ordinance by title. WHEREAS, in February 2025, the Commonwealth of Virginia approved a $4,000,000 appropriation to the City to be used to develop the ground floor of RoVa Labs to attract a cell and gene therapy entity; WHEREAS, this appropriation requires a 1:1 local match that will be provided by a joint venture between Carilion Clinic,the Fralin Biomedical Research Institute,and a cell and gene entity where no City funds are required; and WHEREAS, this joint venture will add eight to ten highly skilled biotech jobs and add additional oncology research and development capabilities. NOW,THEREFORE,BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the $4,000,000 appropriation from the Commonwealth of Virginia for development of lab space to secure a tenant at RoVa Labs, as described in the City Manager's Report dated July 20, 2026. 2. The execution by the City Manager of a Memorandum cif Understanding between the City and the Virginia Economic Development Partnership,substantially similar to the one attached to the above-mentioned City Manager's Report, is hereby ratified, confirmed, and approved. Such MOU shall be approved as to form by the City Attorney. 3. The City Manager,or designee,is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept,implement, administer, and use such funds for the above-mentioned project,with any such documents to be approved as to form by the City Attorney. 4. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. 5. That all money that shall be paid from the Commonwealth of Virginia for the development of lab space at RoVa Labs be, and the same is hereby appropriated to the following uses and purposes, to-wit: Grant Fund Appropriations Program Activities 235.8120.0000.52066.400206 $4,000,000 Revenues Virginia Economic Development Partnership—State Grant 235.8120.0000.40122.400206 $4,000,000 6. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. - j _, City Manager's Report Submitted by: Marc Nelson, Director Department of Economic Development ROANOKE July 20, 2026 Title: Acceptance of a $4 million appropriation from the Commonwealth of Virginia for development of lab space to secure an anchor tenant at RoVa Labs located at 1030 South Jefferson Street. Background: In February 2025, the Commonwealth of Virginia (Commonwealth) approved a $4,000,000 appropriation to the City of Roanoke (city) to support the development of advanced laboratory space within RoVa Labs (The Labs). The funds will be used to develop the building's ground floor to attract a cell and gene therapy entity as an anchor tenant at the facility, which is located at 1030 South Jefferson Street, Roanoke, VA 24011(Tax Map No. 4021401). This appropriation represents the second award of legislative funding for development of the Labs. As part of its 2022 Budget Bill, the Commonwealth approved an appropriation of $15,716,344 to the Virginia Department of Housing and Community Development (DHCD), which was provided to the city for the renovation of the facility to create a 40,000-square-foot biotechnology incubator designed to accelerate commercialization, strengthen the Roanoke Innovation Corridor, and position the region as an emerging destination for life sciences innovation and manufacturing. The $26 million public-private investment is expected to create 250 high-wage jobs within five years while providing nationally competitive infrastructure to help startups, researchers, and entrepreneurs launch and scale companies in Southwest Virginia. Considerations: Among the salient points to consider in relation to this Agreement are the following: • Acceptance of this $4,000,000 appropriation requires a 1:1 local match, which will be provided by a joint venture (JV) between Carilion Clinic (Carilion), the Fralin Biomedical Research Institute (FBRI) and a cell and gene entity, which will be publicly identified upon completion of negotiations between the JV garters. No city funds are required. • The Joint Venture will add eight to 10 highly skilled biotech jobs to start and add additional oncology research and development capabilities to the life science ecosystem in Roanoke and across the region. • The Joint Venture will become the anchor tenant for the Labs and occupy the ground floor. This build-out will not impact the current space on the second and third floors. • The city will enter into a sub-recipient agreement with the Joint Venture, or one or more of the entities to be included in the Joint Venture, to transfer the funds once that Joint Venture's structure is finalized. City Council action is needed to formally approve the attached Memorandum of Understanding (MOU), which will allow the city to accept and appropriate the funds. These funds are being accepted retroactively to June 30th, 2026, to ensure they were received prior to expiration of the appropriation. Recommended Action: Approve the terms of the MOU between the City of Roanoke and the Virginia Economic Development Partnership, which MOU is attached to this report, ratify the authorization for the City Manager to sign the MOU, and accept and appropriate the funds from the Commonwealth appropriation, as set forth in the attachment to this report. Authorize the City Manager, or designee, to execute such sub-recipient MOU agreements between the city and Joint Venture, and to execute such other documents and to take such further actions as may be necessary to accept the appropriated funds to implement, and administer such funds, with the forms of such MOU and any other documents to be approved as to form by the City Attorney. Valmarie Turner, City Manager OFFICE OF THE CITY MANAGER WWI Noel C.Taylor Municipal Building 110 215 Church Avenue,SW,Suite 364 Roanoke,Virginia 24011 ROA N O K E 540.853.2333 www.roanokeva.gov June 16, 2026 Mr.Joshua Kaplan Attorney, Executive Office Virginia Economic Development Partnership 901 East Cary Richmond, VA 23219 Re: MOU between the Virginia Economic Development Partnership (VEDP) and the City of Roanoke (city) for an Advanced Laboratory Development Project at RoVa Labs Dear Mr. Kaplan: On behalf of the City of Roanoke (the city), I am pleased to submit a signed draft Memorandum of Understanding (MOU) between the City and VEDP regarding the $4 million appropriation provided by the Commonwealth of Virginia for improvements to RoVa Labs. The appropriation was awarded to support the development of advanced laboratory space within the Labs for a new cell and gene therapy company. ' The City of Roanoke secured a $15.7 million appropriation in Fiscal Year (FY) 2023 to construct wet and dry laboratory and business incubator space. In FY 2025, the city secured an additional $4 million to support recruitment of a cell and gene therapy company throe h The Mid-Atlantic Advanced Therapies Alliance, a joint venture (IV) of Carillon Clinic, , and the Fralin Biomedical Research Institute. The JV will calla orate with FBRI on research and development, and its product will enter trials with Carillon Clinic's Oncology Department, further strengthening local and potentially national cancer treatment efforts. The GMP improvements for the ground floor of RoVa Labs will cost $11.8 million. The appropriation requires matching funds in the amount of $7.8 million, which will be provided by the joint venture. Additionally, the Joint Venture will execute a lease agreement-to occupy GMP laboratory space in the Facility through July 1 , 2031 , the Completion Date of the Project as described in the MOU. The city will enter into a subrecipient agreement with the joint venture prior to distributing the funds. Sind Valmarie H. Tur er City Manager MEMORANDUM OF UNDERSTANDING ADVANCED LABORATORY DEVELOPMENT PROJECT This Memorandum of Understanding ("Memorandum") by and between the CITY_ OF ROANOKE, VIRGINIA (the "Locality"), a political subdivision of the Commonwealth of Virginia, and the VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY("VEDP"),a political subdivision of the Commonwealth of Virginia,provides: Recitals WHEREAS,pursuant to Item 115(2)(c)of Chapter 2 of the 2022 Special Session I Virginia Acts of Assembly, the Commonwealth of Virginia appropriated $15,716,344 to the Locality through the Virginia Department of Housing and Community Development for the renovation of an existing facility to create advanced laboratory, business incubation, and accelerator space for the development of new biotechnology companies across southwestern Virginia, with the requirement that the locality make or cause to be made a matching contribution of not less than $1,955,000 for the project; WHEREAS, in accordance with Item 115(2)(c) the locality (i) utilized the funding to renovate the existing building from medical office space to wet/dry lab and office space to provide a facility to incubate and accelerate life science companies and (ii) expended matching funds of $1,955,000 for purposes of the project. WHEREAS, pursuant to Item 101(X) of Chapter 725 of the 2025 Virginia Acts of Assembly (the "Act"), the Commonwealth of Virginia appropriated an additional$4,000,000 to the Locality for the improvement of an existing facility to create advanced laboratory space for new cell/gene therapy companies across southwestern Virginia(the"Facility"),with disbursement of such funds being contingent upon the Locality and VEDP entering into a memorandum of understanding regarding the use of the funds; WHEREAS,the Item directs that disbursement shall be made only if certain conditions are met,including: (i)a match of Non-State Funds equal to the amount provided in the Act from either cash or in-kind contributions, (ii) commitment by an Anchor Tenant who is affiliated with a nationally recognized hospital and that specializes in new cell/gene therapy research to occupy the Facility, (iii) the name of the Anchor Tenant and their activities at the Facility, and (iv) annual reporting to VEDP on activities occurring in the renovated lab; and NOW,THEREFORE,in consideration of the foregoing,the mutual benefits,promises,and undertakings of the parties to this Memorandum, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows: Section 1. Definitions. "Anchor Tenant" means a public or private tenant who (i) is affiliated with a nationally recognized hospital, (ii) specializes in new cell/gene therapy research, and (iii) executes a Long- Term Lease to occupy advanced good manufacturing practice ("GMP") laboratory space in the Facility. 1 "Anchor Tenant Commitment"means the Anchor Tenant will,no later than one year after the effective date of this Agreement, enter into a Long-Term Lease with the Locality, or with another entity that owns or is responsible for management of the Facility, to occupy advanced GMP laboratory space in the Facility. "Completion Date"means July 1,2031. "Facility"means the RoVa Labs Facility,located on 1030 S.Jefferson St.in Roanoke,VA. "Long-Term Lease" means a lease to occupy advanced GMP laboratory space in the Facility lasting at least through the Completion Date. "Matching Contribution" means a commitment by the Locality to, no later than the Completion Date,expend or cause to be expended Non-State Funds for purposes of the Project, in an amount which is no less than the amount of the Development Funds, as that term is described in Section 2(b). "Non-State Funds" means funding, either in cash or in-kind, contributed or caused to be contributed to the Project by the Locality, whether from its own resources,.from private sources, or from federal or other non-state public sources of funding. However, "Non-State Funds" does not include any funds appropriated to the Locality or any other entity by the General Assembly in an appropriation act. "Project" means the project undertaken by or on behalf of the Locality at the Facility to create advanced laboratory space for new cell/gene therapy companies across southwestern Virginia (the "Facility"), as provided in the Act. The Project shall include (i) development of approximately 11,000 sq ft of advanced GMP lab space at the Facility, (ii)expanding the impact of previous investments at the Facility, and (iii) initiatives to attract and retain new cell/gene therapy companies into southwestern Virginia. "Project" includes the provision of services that support the growth of celllgene therapy companies at the Facility. The Project shall be completed no later than the Completion Date. Section 2. Agreement and Payment. (a) Agreement.The parties intend that this Memorandum serve as the memorandum of understanding required in the Act for the improvement of an existing facility to create advanced laboratory space for new cell/gene therapy companies across southwestern Virginia. (b) Development Funds. The amount of the funds to be provided to the Locality pursuant to the Act and in accordance with this Memorandum is $4,000,000 (the "Development Funds"). (c) Payment. The Act appropriates the Development Funds directly to the Locality, subject to the requirements provided by the Act and in accordance with this Memorandum. Upon satisfaction of such requirements by the Locality, VEDP will notify the Department of Planning and Budget("DPB"). The Locality shall be responsible for applying for disbursement from DPB. VEDP agrees to cooperate with the Locality in providing documentation as necessary to DPB. 2 Section 3. Locality's Obligations. (a) The Locality will utilize the Development Funds for purposes of the Project and for no other purpose. (b) Prior to receiving the Development Funds, the Locality will (i) demonstrate a planned Matching Contribution for purposes of the Project and (ii) confirm the Anchor Tenant Commitment. (c) The Act requires the Memorandum to include the name and activities of the Anchor Tenant.The Anchor Tenant for purposes of the Project is the Mid-Atlantic Advanced Therapies Alliance, a Joint Venture between Carilion Clinic, and the Fralin Biomedical Research Institute. The Anchor Tenant's activities at the Facility in the field of cell/gene therapy research will include: manufacturing of cell therapy and gene therapy products; cell processing to support stem cell and bone marrow transplant access expansion for Academic Health Centers in the Commonwealth and other states, as opportunities arise; support for academic research at universities in the Commonwealth; and GMP advisory services to include manufacturing process technology transfer. Section 4. Matching Contribution. (a) The Act requires the Locality to demonstrate a planned Matching Contribution.The Locality expects that the Matching Contribution will be provided, in whole or in part, by an investment of up to $7,800,000 by the Anchor Tenant in construction and other start up costs for operations at the Facility. (b) The provisions of subsection (a) shall not be construed as requiring the Matching Contribution to be provided in the manner described therein. The Matching Contribution may be provided by any source of Non-State Funds, so long as such funds qualify as a Matching Contribution pursuant to Section 1 of this Memorandum. (c) Documentation of the planned Matching Contribution may be evidenced by funds already in the Locality's possession or by funds committed to the Project but not yet received by the Locality. An executed agreement or other commitment by the source of Non-State Funds to provide funds to the Project shall be sufficient documentation of the planned Matching Contribution. (d) Regardless of when the funds are received by the Locality, the Matching Contribution must be expended for purposes of the Project no later than the Completion Date. Section 5. Reporting_Requirements. (a) Annual reporting.The Locality shall report to VEDP annually no later than October I regarding its progress toward completion of the Project as of the prior June 30. The first report shall be due no later than October 1, 2027,and the final report shall be due no later than October 1,2031. The annual report shall detail progress by the Locality toward completion of the Project 3 and the expenditure of Development Funds and the Matching Contribution.The first annual report shall include documentation that the Anchor Tenant has executed a Long-Term Lease,as required by Section 1. Additionally, the annual report shall detail the activities of the Anchor Tenant and other public or private occupants of the facility,including the number of jobs created as a result of the Project, the development of new cell/gene therapies, and the development of new biotechnology companies across southwestern Virginia. The annual report shall also include a sustainability plan for the long-term operations of the Facility, including identification of revenue sources for continued operation of the Facility after expenditure of the Development Funds and the Matching Contribution. (b) Additional Documentation. In addition to the reporting requirements described above, VEDP may, in its sole discretion, require such other documentation or information from the Locality as may be required to properly verify compliance with the provisions of this Memorandum. Section 6. Repayment. (a) Repayment: If, as of the Completion Date, the Locality has not provided documentation that it has fully expended, or caused to be fully expended,a Matching Contribution or utilized the Development Funds for purposes of the Project, the Locality must repay to VEDP all the proceeds of the Development Funds disbursed to the Locality. Additionally, if the Anchor Tenant has not executed a Long-Term Lease within one year of the effective date, VEDP may, in its sole discretion, require repayment of the Development Funds. (b) Failure to Repay: If any repayment due pursuant to this Section is not made by the Locality when due, the Board of Directors of VEDP (the "Board") may determine that further collection action is required, and the Board may refer the matter to the Office of the Attorney General (the "OAG") for collection pursuant to Section 2.2-518 of the Virginia Code. In any matter referred to the OAG for collection,the Locality shall be liable to pay interest,administrative charges, attorney fees and other applicable fees. Interest on any outstanding repayment referred to the OAG shall accrue at the rate set forth in Section 6.2-301 A. of the Virginia Code(currently 6.0%per year) for the period from the Completion Date, until paid. Section 7. Miscellaneous. (a) Completeness: Modification. This Memorandum constitutes the entire agreement among the parties with respect to the timing and logistics of the Development Funds and supersedes all prior discussions, understandings, agreements, and negotiations among the parties, except the Act. The Locality may not assign its rights and obligations under this Memorandum without the prior written consent of VEDP.This Memorandum may be modified only by a written instrument duly executed by the parties and any such modification must be in accordance with the Act. (b) Notices All notices. communications and other information provided under this Memorandum shall be in writing and shall be given by (i) personal delivery, (ii) a nationally recognized overnight courier (providing confirmation receipts) for delivery on the following 4 - business day,(iii)confirmed email,or(iv) first class mail postage prepaid,as follows: If to VEDP: Virginia Economic Development Partnership Authority 901 East Cary Street, Suite 900 Richmond,VA 23219 Attn: President and Chief Executive Officer Email: ceo@vedp.org If to the Locality: City of Roanoke,Virginia Noel C.Taylor Municipal Building 215 Church Avenue S.W. Room 364 Roanoke, Virginia 24011 Facsimile: 540-853-1153 Email: citymgr@roanokeva.gov Attention: City Manager or to such other address as shall be notified by any party to the other parties. Any notice shall be deemed given when received or first refused by the addressee. (c) Governing Law;Venue.This Memorandum shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia,without reference to its choice of law rules.Jurisdiction and venue for any litigation arising out of or involving this Memorandum shall lie in the Circuit Court of the City of Richmond, and such litigation shall be brought only in such court. (d) Severability. If any court determines that any clause,provision, or section of this Memorandum is illegal or invalid, the parties shall negotiate in good faith a substitute clause, provision,or section,which such substitute must be in accordance with the Act and the unaffected provisions shall remain in effect. (e) Counterparts.This Memorandum may be executed in several counterparts,each of which will be an original, and the counterparts will together constitute one and the same instrument. (1) Attorney's Fees: Except as provided in Section 6(b), attorney's fees shall be paid by the party incurring such fees. (g) Force Majeure:Notwithstanding the foregoing provisions of this Agreement,if the Locality does not take any action required under this Agreement because of an"Event of Force Majeure"(as defined below), the time for taking such action will be extended day-for-day by the 5 delay in taking such action caused by the Event of Force Majeure."Event of Force Majeure"means without limitation, any of the following: acts of God; strikes, lockouts or other industrial disturbances; act of public enemies; orders of any kind of the government of the United States of America or of the Commonwealth or any of their respective departments, agencies, political subdivisions or officials, or any civil or military authority; insurrections; riots; epidemics; pandemics; landslides; lightning; earthquakes; fires; hurricanes; tornadoes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions; breakage or accident to machinery,transmission pipes or canals not caused by the Locality;partial or entire failure of utilities; or any other cause or event not reasonably within the control of the ' Locality. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 6 IN WITNESS WHEREOF, the Locality and VEDP have each executed,or caused to be duly executed,this Memorandum,effective as of the date of the last signature below(the"Effective Date"). CITY OF OANOKE,VIRGINIA D T FO By Name: Valmarie H. Turner ant ttorney Title: city Manager Date: i)/49,4%) VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY By: Name: Jason El Koubi Title: President&Chief Executive Officer Date: 06118/2026 7 IN THE COUNCIL FOR THE CITY OF ROANOKE,VIRGINIA The 20th day of July 2026. No. 43442-072026. An ORDINANCE repealing Ordinance No. 40508-051616, adopted May 16, 2016, authorizing the First Amended Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission and adopting an ordinance authorizing the Second Amended and Restated Intergovernmental Agreement Regarding the Roanoke Valley Greenway; and dispensing with the second reading of this ordinance by title. WHEREAS,the Cities of Roanoke and Salem,the Counties of Roanoke and Botetourt,and the Town of Vinton (the "Participating Localities") adopted a First Amended and Restated Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission (the "Intergovernmental Agreement") as of July 1, 2016, which was adopted by uncodified ordinance as a joint exercise of powers pursuant to Section 15.2-1300 of the Code of Virginia of 1950, as amended; WHEREAS, the Participating Localities desire to restructure the arrangements set forth in the Intergovernmental Agreement and enter into a new Agreement,which is not subject to Section 15.2-1300 of the Code of Virginia of 1950, as amended; WHEREAS, the Participating Localities desire to dissolve the Roanoke Valley Greenway Commission and establish in its place a Greenway Committee to assist the Roanoke Valley- Alleghany Regional Commission("RVARC") in continuing the work of the Commission; and Ij 1 SECOND AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT REGARDING THE ROANOKE VALLEY GREENWAY 1 SECOND AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT REGARDING THE ROANOKE VALLEY GREENWAY July 1,2026 This Amended and Restated Intergovernmental Agreement ("Agreement") is made and entered as of July 1, 2026 by and among the City of Roanoke, Virginia, a Virginia municipal corporation, the City of Salem,Virginia,a Virginia municipal corporation, the Town of Vinton, Virginia,a Virg nia municipal corporation,the County of Roanoke,Virginia,a Virginia political subdivision, the County of Botetourt, Virginia, a Virginia political subdivision (each a "Locality"), and the Roanoke Valley-Alleghany Regional Commission, a Virginia political subdivision under the Regional Cooperation Act ("RVARC"), each a "Party" and together the "Parties." Recitals A. The City of Roanoke, the City of Salem, the Town of Vinton and the County of Roanoke entered an Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission in 1997, and revised the Intergovernmental Agreement in 2008. The foregoing localities and the County of Botetourt further revised and adopted the Amended and Restated Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission dated as of July 1, 2016. B. The Amended and Restated Intergovernmental Agreement provided for the creation and operations of a regional, intergovernmental board called the Greenway Commission pursuant to Section 15.2-1300 of the Code of Virginia of 1950, as amended(the "Code"). C. RVARC is a political subdivision of the Commonwealth created pursuant to the provisions of the Regional Cooperation Act,Chapter 42 of Title 15.2 of the Code(the"Act")with the purpose, among others, of encouraging regional cooperation and coordination with the goals of improved services to citizens and increased cost-effectiveness of governmental activities. D. The City of Roanoke, City of Salem, Town of Vinton, and Counties of Roanoke and Botetourt(the"Participating Localities")wish to set forth the terms under which the Greenway Commission will be reorganized as RVARC's Greenway Committee and some of the functions previously carried out by the Greenway Commission will be incorporated into the Regional Commission's regional strategic plan documents (the "Work Plan") in accordance with the Act. Agreement NOW THEREFORE, in consideration of the foregoing premises, which are expressly incorporated herein, together with the mutual promises hereinafter contained, the Parties agree as follows: 1. Purpose. The purpose of this Agreement is to promote and facilitate coordinated direction and guidance in the planning, development and maintenance of a system of greenways throughout the Roanoke Valley. This Agreement will replace the Amended and Restated 2 Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission,which is being repealed by the parties thereto by separate action. This Agreement is an intergovernmental agreement, and is not intended to be a joint exercise of powers under Section 15.2-1300 of the Code. 2. Addition to Work Plan. a. The Parties agree that RVARC is responsible for carrying out the work,through its own forces or through contractors or partners and in consultation with the Greenway Committee, of planning, supporting, coordinating and community engagement with the Greenway System. The Parties agree that these responsibilities shall be set forth with more particularity in the annual RVARC Work Plan,which shall control over this Section in the event of a conflict. b. The Participating Localities shall, as part of the Work Plan, fund the budget submitted to them by RVARC on the same basis that bills for the Roanoke Valley Transportation Planning Organization (TPO) are calculated. RVARC shall make all budget requests not later than February 1 prior to the fiscal year for which such request is made. c. RVARC shall make reasonable and diligent efforts to obtain grants and donations in support of the Greenway program. 3. Benefits of Greenway System. The greenway system, in which each greenway is owned and operated by the Locality in which it is located,is intended to enhance the quality of life for Valley citizens and visitors and to: a. Provide safe and efficient alternative transportation linkages among recreational sites, open spaces, residential areas, employment centers, educational and cultural facilities and other activity centers; b. Encourage citizen wellness and maintain environments that promote opportunities for recreational activities; c. Protect environmental assets and retain beneficial ecological habitats; d. Maintain a contiguous urban forest ecosystem to reduce community-wide environmental problems such as excessive stormwater runoff, air quality degradation,water pollution and urban climate change; e. Promote an appreciation for the Valley's natural, historical and cultural resources and its neighborhoods; f. Protect and link significant remnants of the community's undeveloped open spaces,woodlands and wetlands; and , g. Enhance the Valley's appearance to encourage tourism, promote economic development and improve the living environment for residents. 3 4. Continuation of Greenway Committee in Advisory Role. The Parties agree that the Greenway Committee shall continue in an advisory role in order to assist RVARC in carrying out its responsibilities under this Agreement. Its responsibilities and duties are: a. To study the needs of the Roanoke Valley and the desires of the Valley residents as expressed in the most recent Roanoke Valley Greenways Plan; to review these plans every five years and assist RVARC in preparing any necessary additional provisions or revisions and to encourage inclusion of a coordinated system of greenways into each Participating Locality's planning efforts; b. To advise and inform RVARC and to assist it in advising and informing the governing bodies and citizens of the Valley of existing, planned and potential opportunities for potential greenways within the Valley; c. To make recommendations to RVARC and the governing bodies relative to desirable federal, state, and local legislation concerning greenway programs and related activities; d. To apprise RVARC of and assist it in soliciting funding, grants, and/or donations of land, property or services from the Commonwealth of Virginia, the United States of America, their agencies, private citizens, corporations, institutions and others to promote, construct or maintain greenways within the Roanoke Valley; e. To advise RVARC on pursuing and promoting public/private partnerships, work with nonprofit organizations, and facilitate cooperation among Valley governments in developing, constructing and maintaining a system of greenways throughout the Valley; f. To assist RVARC and the Participating Localities with developing project plans and timetables and defining roles and responsibilities. 5. Effective Date,Establishment of Greenway Committee and Parties. This Agreement shall be effective on July 1, 2026. The Greenway Committee will, on that date, cease to exist as an independent joint exercise of powers board under the provisions of Section 15.2-1300 of the Code and become an advisory body bod of RVARC in its activities under this Agreement and the Work Plan. Additional participating localities may be added as parties to this Agreement upon unanimous approval of an amendment to this Agreement by the Parties(including such additional parties as may be added through such amendments). 6. Membership. a. The Greenway Committee shall be composed of members appointed as follows: i. Up to three(3)members from each of the Participating Localities,to be appointed by their governing bodies for staggered terms of three (3) years. Each member shall be a resident of the locality that he or she represents; 4 ii. Up to (1) member appointed by the Roanoke Valley Transportation Planning Organization for a term of three(3)years; iii. Up to two (2) staff members from each of the Participating Localities, appointed by the chief administrative officer; and iv. One member appointed by Pathfinders for Greenways, Inc., the nonprofit group established to support greenways in the Roanoke Valley. b. In addition to the above members,one representative from each of the following organizations, who shall have voice but not vote at meetings of the Greenway Committee: i. The Western Virginia Water Authority; ii. Such interested organizations as the Greenway Committee may approve. c. A vacancy for the remainder of a term shall be filled by the governing body or person making the original appointment. An appointment to fill a seat vacated during a term shall be only for the remainder of a term. Members whose seats are not filled shall continue to serve until a replacement is appointed. Members may succeed themselves. d. The members of the Greenway Committee shall serve without compensation. 7. Meetings. a. The Greenway Committee shall hold regular meetings at least once per quarter per year. The Greenway Committee shall be a public body subject to the Virginia Freedom of Information Act, Chapter 37 of Title 2.2 of the Code. Meetings may be called at the request of RVARC, the chair or written request of a majority of members. b. The Greenway Committee may adopt bylaws to conduct the affairs of the Committee. c. The Greenway Committee may establish committees as necessary to fulfill the duties and responsibilities of the Greenway Committee. 8. Duration. a. This Agreement shall remain in force until terminated or modified by approval of all Parties. b. This Agreement may be amended by approval by the governing bodies of each Participating Locality. c. A Participating Locality may withdraw from this Agreement by resolution without need of approval of the other Participating Localities. 5 9. Insurance for Greenway Committee. RVARC shall procure liability insurance for the members of the Greenway Committee, and retain such insurance in full force and effect. The cost of the premium for such insurance shall be allocated as a cost under Section 3.b. 10. No Liability of Officials. No provision of this Agreement shall be deemed a covenant, agreement, or obligation of any present or future, director, officer, employee, or agent of RVARC, the Greenway Committee or any Participating Locality in his or her individual capacity,and neither shall any officer,employee,or agent thereof executing this Agreement or any related instrument be liable personally on this Agreement or be subject to any personal liability by reason of the execution and delivery thereof. No officer, employee or agent of RVARC, the Greenway Committee or any Participating Locality shall incur any personal liability with respect to any other action taken by him or any of the transactions contemplated hereby or thereby, provided he or she acts in good faith. 11. Integration. This Agreement, including the exhibits hereto, constitutes the full and complete agreement of the Parties respecting its subject matter, and any prior or contemporaneous agreements or understandings,whether written or oral, are hereby merged into and superseded by the provisions of this Agreement. This Agreement may only be amended or supplemented by a subsequent writing of equal dignity except where expressly set forth herein. 12. Sovereign Immunity. Nothing in this Agreement is intended to waive, or shall be construed to waive, the sovereign immunity of any party. 13. Not a Pledge of Faith and Credit. The financial obligations of RVARC and the Participating Localities under this Agreement shall be carried out only to the extent of funds duly appropriated and lawfully available therefor. 14. Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original, and all of which together constitute one and the same instrument. Electronic signatures are permitted in accordance with the Virginia Uniform Electric Transactions Act. Remainder of Page Intentionally Blank Signatures on Following Pages 6 CITY OF ROANOKE,VIRGINIA, Valmarie Turner, City Manager Dated: 7 CITY OF SALEM,VIRGINIA, Christopher Dorsey, City Manager Dated: 8 TOWN OF VINTON,VIRGINIA, Richard"Pete"Peters, Town Manager Dated: 9 COUNTY OF ROANOKE,VIRGINIA, Richard Caywood, County Administrator Dated: Peter S. Lubeck, County Attorney 10 COUNTY OF BOTETOURT,VIRGINIA, Gary Larrowe, County Administrator Dated: Michael W.S. Lockaby, County Attorney 11 ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION, Jeremy Holmes, Executive Director Dated: 12 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 20th day of July 2026. No. 43443-072026. AN ORDINANCE appropriating additional funds to the School Board of the City of Roanoke by major classification; and dispensing with the second reading by title of this ordinance. WHEREAS, the Council of the City of Roanoke(the"Council") is the appropriating body for the City of Roanoke, Virginia(the"City"); and WHEREAS, the School Board of the City of Roanoke(the"School Board") is responsible for the governance and management of the public schools of the City; and WHEREAS, in Fiscal Year 2025-2026, the Council made a supplemental appropriation to the School Board to carry out certain capital projects, in the approximate amount of$17,874,219, which capital projects were not completed during Fiscal Year 2025-2026; and WHEREAS, in accordance with the Council's School Funding Policy, the School Board has requested that the Council appropriate the balance as a rollover appropriation, in the total amount of$6,724,162 (the"Rollover Appropriation"); and WHEREAS, the Rollover Appropriation will require amendment to the City Budget for Fiscal Year 2026-2027 in an amount less than 1% of the total appropriations for such Fiscal Year, and does not require advertisement and public hearing thereon. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Budget for Fiscal Year 2026-2027 is amended to add $6,724,162 to the School Fund budget item, as follows: School Fund Budget Supplemental Amended School FY2026-2027 Appropriation Fund Budget FY2026-2027 FY2026-2027 Budgeted State $161,841,767 $0 $161,841,767 Funds Budgeted Local $108,057,034 $6,724,162 $114,781,196 Funds Budgeted Food $11,649,668 $0 $11,649,668 Service Fund Total $281,548,469 $6,724,161.55 $288,272,630.55 School Fund 2. The sum of$6,724,162 is appropriated from the unobligated general fund to the School Fund,for major classification"Facilities"under Sections 22.1-94 and 22.1-115 of the Code of Virginia of 1950, as amended, and State Auditor of Public Accounts Regulations interpreting the same. 3. This ordinance is in effect upon adoption. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. f , ice; STATEMENT OF CONFLICT OF INTEREST I, Stephen Terry McGuire, state that I have a personal interest in Item No. 8.1, relating to the Roanoke City School Board reappropriating prior year funding for capital needs expenditures, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 20th day of July 2026. Ni9 (Seal) Stephen Te cGuire, (ce-Mayor STATEMENT OF CONFLICT OF INTEREST I, Vivian Sanchez-Jones, state that I have a personal interest in Item No. 8.1, relating to the Roanoke City School Board reappropriating prior year • funding for capital needs expenditures, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 20th day of July 2026. VA a,nek .. d/ (Seal) Vivian Sanchez-Jones, Roanoke City Council • • Roanoke • ,. s Roanoke City Public Schools •C't PUBLIC • SCHOOLS TO: Verletta White, Ed.D., Superintendent FROM: Kathleen Jackson, Chief Financial Officer DATE: June 26, 2026 SUBJECT: Expenditure Status of Reappropriated Local Funds for Capital Improvements On May 19, 2025, Roanoke City Council appropriated $17,874,219 of funds previously invested in schools and intended to support capital improvements approved in the division's Capital Improvement Plan. This action was to ensure the school division could continue to move forward with these ongoing or planned projects. Thank you for requesting clarification from city administration during your meeting on Monday June 22, 2026 as to whether we need to continue to request reappropriation of the unspent portion of these funds as these projects span multiple years to complete, or whether the action taken last year is sufficient to allow us to proceed across fiscal years to complete this work. In considering that question, I understand that City Manager Turner requested a status report of expenditures for the projects included in that action. The attached information reflects the status of expenditures through June 23, 2026 for the projects noted in supporting the appropriation amount that was approved last year. I have not included encumbered amounts in this report in order to provide a true point-in-time status update. If you have any questions or need any additional information please let me know. P: (540) 853-1347 I F: (540) 853-1585 I P. 0. Box 13145 I Roanoke, VA 24031 I www.rcps.info Local Funding for School Capital Projects As of 6.23.26" n ` Appropriated 'FY26 Expenses Paid" Building ° ' ° .'Project °` ° z `` May 19,2025 ''' - FY25 Expenses through 6-23-26 °° .°Remaining Balance,. Breckinridge Middle School Gymnasium upgrades 170,290.00 170,290.00 - - Booker T.Washington Building HVAC and Electrical Renovations 3,149,023.00 2,971,058.83 166,179.19 11,784.98 Fairview Elementary School New secure entrance vestibule construction 252,127.00 252,126.74 - 0.26 Fishwick Middle School Roof Replacement(partial cost) 15,492.00 15,492.00 - - Forest Park Academy Paving 218,750.00 218,750.00 Patrick Henry High School Painting Corridor Walls 77,130.00 77,130.00 - - Preston Park Elementary School New school building construction 5,655,000.00 230,941.32 936,801.69 4,487,256.99 Westside Elementary School New playground 300,000.00 300,000.00 - - William B. Robertson Building Building renovations 5,937,477.00 5,674,677.26 - 262,799.74 Woodrow Wilison Middle School Floor tile/carpet replacement 19,830.00 19,830.00 - - Woodrow Wilison Middle School Gymnasium upgrades 204,100.00 204,100.00 - - Woodrow Wilison Middle School Paving 125,000.00 - 125,000.00 New High School Preliminary planning expenditures 250,000.00 56,430.42 75,000.00 118,569.58 Contingency Reserve Any Project 1,500,000.00 1,500,000.00 Total , 17,874,219.00 9,972,076.57 1,177,980.88 6,724,161.55 City Manager's Report Submitted by: Acquenatta Harris, Interim Director Department of Finance ROANOKE KE July 20, 2026 Title: A request of the Roanoke City School Board to reappropriate $17,874,219 in prior year funding for capital needs expenditures. Background: On May 19, 2025, an amendment was made to the FY 2024-2025 annual budget request from Roanoke City Public Schools (RCPS). The amendment included an additional appropriation of $17,874,219 to RCPS to address a shortfall resulting from omission of rollover appropriations for multiyear capital projects. This funding was intended to support designated school projects for the remainder of Fiscal Year 2025. The capital projects were not completed during Fiscal Year 2025-26. The School Board has requested that City Council appropriate the balance as a rollover appropriation. The amendments are as follows: Booker T Washington Building Renovations (HVAC and Electrical) 11,784.98 Fairview Elementary School new secure entrance vestibule construction 0.26 Forest Park Academy paving 218,750.00 Preston Park Elementary new school building construction 4,487,256.99 William B. Robertson Building Renovations 262,799.74 Woodrow Wilson Middle School paving 125,000.00 New High School Preliminary Expenditures 118,569.58 Contingency Reserve— any project 1,500,000.00 Supplemental Appropriation FY2026-27 $ 6,724,161.55 Considerations: An amendment to the RCPS' FY 2026-27 Budget is necessary to incorporate $6,724,161.55. The funds are intended to be allocated to support school projects and operational needs previously anticipated to be funded through rollover appropriations. Recommended Action: We recommend that you concur with the request of the School Board and adopt the ordinance to amend the FY 2026-2027 School Fund Budget. Valmarie Turner, City Manager (~ ;4 L CITY OF ROANOKE ,. a OFFICE OF THE CITY CLERK ,` r r' 215 Church Avenue, S.W.,Suite 456 s Roanoke, Virginia 24011-1536 `+ Telephone:(540)853-2541 �'" -rx'� Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk July 27, 2026 Ricardo Stovall 1719 Ashbury Drive Roanoke, Virginia 24012 Dear Mr. Stovall: I am enclosing copy of Resolution No. 43444-072026 renaming 2nd Street, N.E., between Madison Avenue, N. E., and Gilmer Avenue, N. E., to Bethel Davis Street, N. E., in honor of Evelyn Bethel and Helen Davis who were passionate Gainsboro neighborhood residents, in accordance with the policy of City Council established by Resolution No., 37976-121707. On behalf of the City of Roanoke, I wish to express sincere appreciation to you and your family for Ms. Bethel and Ms. Davis's active and effective commitment to the people of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 20, 2026, and is in full force and effect upon its passage. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure pc: CPS Partnership LLC, 1502 Williamson Road, NE, Roanoke, Virginia 24012 KKP2 LLC, 101 Madison Avenue, NE, Roanoke, Virginia 24016 Roanoke Stamp & Seal Company, 25 Madison Avenue, Roanoke, Virginia 24016 St. Andrews Catholic Church, 631 North Jefferson Street, NE, Roanoke, Virginia 24016 CPS Partnership LLC, 202 2nd Street, NE, Roanoke Virginia 24017 Valmarie H. Turner, City Manager Katharine Gray, Interim Director, Planning Building and Development Emily Clark, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 20th day of July 2026. No. 43444-072026. A RESOLUTION renaming rd Street,N.E.,between Madison Avenue,N.E., and Gilmer Avenue,N.E., to Bethel Davis Street,N.E. WHEREAS, Ricardo Stovall, President of Historic Gainsboro Preservation District, made a request to change the name of rd Street,N.E., in honor of Evelyn Bethel and Helen Davis who were passionate Gainsboro neighborhood activists; WHEREAS, the Davis sisters formed the Historic Gainsboro Preservation District in 1991 and were a.constant presence in the City of Roanoke; WHEREAS,the Davis sisters were able to acquire the historic designation of the Gainsboro Library; WHEREAS, during the 2019 session of the Virginia General Assembly when House Joint Resolution No. 950 was passed, Evelyn Bethel and Helen Davis were commended on their work as historic preservationists and community leaders; WHEREAS, Roanoke City Council desires to rename the rd Street, N.E., between Madison Avenue,N.E.,and Gilmer Avenue,N.E.,to Bethel Davis Street,N.E.,in accordance with the policy of City Council established by Resolution No. 37976-121707 adopted on December 17, 2007, regarding the naming of City-owned buildings, streets,parks, and other facilities. THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council finds and determines that there were substantial and significant contributions made by Evelyn Bethel and Helen Davis to the City of Roanoke. 2. City Council hereby renames 2nd Street,N.E.,between Madison Avenue,N.E., and Gilmer Avenue, N.E., to Bethel Davis Street, N.E., to recognize and honor the outstanding contributions Evelyn Bethel and Helen Davis made to our City. 3. The City Manager is authorized to take such actions as are necessary to rename rd Street, N.E., between Madison Avenue, N.E., and Gilmer Avenue, N.E., to Bethel Davis Street, N.E. 4. The City Clerk is directed to forward an attested copy of this resolution to Ricardo Stovall,the nephew and son of Evelyn Bethel and Helen Davis,as an expression of the appreciation of the City of Roanoke. 5. This Resolution shall be in full force and effect upon its passage. ATTEST: 0-ted-"; YI(kett City Clerk. /_•/l City Manager's Report MOW Submitted by: Beverly Walkup, Interim Director Planning, Building, & Development ROANOKE July 20, 2026 Title: Approval to rename 2nd Street N.E. to Bethel Davis Street, N.E., in honor of the late Evelyn Bethel and Helen Davis, who were passionate Gainsboro neighborhood activists. Background: A request was made from Ricardo Stovall, president of Historic Gainsboro Preservation District that the City Council consider renaming 2nd Street, N.E., to Bethel-Davis Way, N.E., in honor of Evelyn Bethel and Helen Davis, who were passionate Gainsboro neighborhood activists. In 1991, the Davis sisters—who grew up on Patton Avenue N.E.—formed the Historic Gainsboro Preservation District, currently a 501C-3 corporation. The two sisters were a constant presence at Roanoke City Council meetings. In 1995, after attending numerous City Council meetings, speaking out and protesting in front of the Roanoke City Courthouse, the sisters were able to acquire the historic designation for the Gainsboro Library. The City had previously planned to demolish the structure, which was built in the early 1940s. Fittingly, the Gainsboro Library paid tribute to the sisters at"An Evening Honoring Evelyn Bethel & Helen Davis" in October 2018, recognizing them for their lifetime commitment to historic preservation and the Gainsboro community. Recognition continued during the 2019 session of the Virginia General Assembly, when legislators passed House Joint Resolution No. 950, commending Evelyn Bethel and Helen Davis for their Work as historic preservationists and community leaders. The proposed street renaming would further acknowledge their lifetime accomplishments and dedication to the Gainsboro community. Considerations: Upon review from interdepartmental agencies, street names with a hyphen "-" in the title create challenges for E-911 emergency response and process updates within the City GIS and software systems. Additionally, the City street naming convention for streets running north and south is to have the title "street" not"way." The request has been modified by staff to be "Bethel Davis Street, N.E." to reflect these issues. The renaming of 2nd Street, N.E., to Bethel Davis Street, N.E., is proposed only between Madison Avenue N.E. and Gilmer Avenue N.E. This is the only section of 2nd Street, N.E., which exists within the City. Streets shall be named or renamed in accordance with the procedure set out in § 30- 34 of the Code of the City of Roanoke. A letter was sent to all affected property owners and non-owner residents informing them of the public hearing to consider the street renaming. There are currently three properties addressed off of 2nd Street NE with one having a structure. Address Tax ID Owner Improvements 0 2ND ST NE 3011421 CPS PARTNERSHIP LLC Vacant 202 2ND ST NE 3014010 CPS PARTNERSHIP LLC Commercial Construction 0 2ND ST NE 3014020 City of Roanoke Greenway The proposed street name change is consistent with Resolution No. 37976- 121707, a Resolution adopting a policy for the naming and renaming of City buildings, streets, parks, and other facilities. The Resolution states: Streets shall be named or renamed in accordance with the procedure set out in § 30- 34 of the Code of the City of Roanoke. Street names should relate to (i) the area in which the street is located; (ii) some historical relationship of the name to the street, (iii) the name of a deceased person connected to the area, or(iv) any other suitable name that Council determines to be fitting, practical, and in compliance with any other City street-naming guidelines. The proposed Bethel Davis Street, N.E., runs north and south between 1-581 and the historic Gainsboro neighborhood that the sisters helped to preserve. City staff have been in communication with public safety officials, E-911, transportation, City GIS, and parks and recreation. If the renaming is approved, staff will work with all applicable departments and the public utilities to make appropriate map adjustments and create new street signs. City staff have also been in communication with members of the Gainsboro Neighborhood Organization, Inc., and Historic Gainsboro Preservation District, Inc., who shared their support for renaming the street in honor of Evelyn Bethel & Helen Davis. Additionally, public comment in favor of the renaming request has been received and is attached. Recommended Action: Staff recommends that the City Council change the street name of 2nd Street. N.E., to Bethel Davis Street, N.E. in recognition of Evelyn Bethel and Helen Davis and as a tribute to their legacy and contributions to the City of Roanoke. The City Manager is authorized to approve all signage changes and updates to maps and plans that are required in the renaming of 2nd Street. N.E., to Bethel Davis Street, N.E. Valmarie Turner, City Manager 2 ;_ 2D222D3 r, 3 t4 2022401 4: t ` . ', +. i <�y to +22 2r x ; • ₹ � -. 20 0 1" -` ; • k - • r � h` �1{C a ;!, '"' +F. ,; mss. 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' *� Y t 4' , 20139'09" 3013501 t r.! 36t36D1I} � 3D137ti Da tip z 241341 a -..p �,u 3Q436�2 -: Legend 1:2.fi97 Street Renaming —Collector Area —Local 0 0.03 005 q,1 rill t r j ' Streets ®Private 0 0 04 0 07 015 km a VOOT Freeway ®Ramp GIS Ste,Dept.M lath icgk C,tr Cl Reenact 315 CYv41t1 Av4• SW, Re-4044A VA 240'1: PnI.r a Arterial Parcels 54a45„1-13e0, N. 544,653-6314: c� gtt$Crganckmya Der,Cry cf Ho-welts 3 See Proof on Next Page AFFIDAVIT OF PUBLICATION Roanoke Rambler PO Box 323,Vinton,VA 24179 (540)307-1475 State of Florida, County of Orange, ss: I,Anjana Bhadoriya, an authorized agent of Column Software, PBC,which is an authorized agent of the Publisher of the Roanoke Rambler, a publication that is a"legal newspaper"as that term is defined in 8.01-324 of the Code of Virginia, and authorized as such by Order of the Circuit Court,that the full text of the attached notice was published in said publication and also at www.publicnoticevirginia.com,which is a searchable statewide repository of such notices, on the following dates: Publication Dates: • Jul 6, 2026 • Jul 13, 2026 Notice ID: ZTlyYfS29cyoL8KOKJ9u Notice Name: Rambler Legal Ad-Street Renaming-Jul 2026 Publication Fee: $110.00 A.,'a.,a 84ado.;a r y Agent aollvr, \\\tPpY P ,i� JESSICA GORDON-THOMPSON '? �A Notary Public-State of Florida VERIFICATION • 1 1 1 1 1 1 Q\ Commission#HH301656 s 11� Expires on August 17,2016 State of Florida ,/4;4;�F;1;�`\\ County of Orange Signed or attested before me on this:07/13/2026 Notary Public Notarized remotely online using communication technology via Proof. Rambler Legal Ad-Street Renaming-Jul 2026 I Page 1 of 2 PUBLIC HEARL\G NOTICE The City Council will meet on July 20, 2026. at 7:00 p.m., or as soon,thereafter as the matter may be considered,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Mu- nicipal Building,215 Church Avenue SRC Roanoke,Virginia.to consider the following request: Request by Ricardo Stovall to rename 2nd Street NE(between Madison Avenue NE and Gilmer Avenue NE)to"Bethel-Davis Way NE"in honor of Evelyn Bethel and Helen Davis.The pro- posed name has further been amended to be"Bethel Davis Street NE." All persons wishing to address City Council may sign-up online at ww'w.roanokeva.gov/council.In order to sign up,the form to speak before City Council may be accessed under the tab"Sign Up Fonn to Speak Before Council"on the left of the screen.For further information,you may contact the Office of the City Clerk at(540)853-2541. Written comments may be forwarded to the Office of Planning, Building, &Development Department,by mail to 215 Church Avenue SW, Room 170, Roanoke,VA, 24011, or by email to planniug@roanokeva.goi-. Published on Roanoke Rambler (http://wWw.roanokerambler. con!):July 6,13,2026 • Rambler Legal Ad-Street Renaming-Jul 2026 j Page 2 of 2 al CARDINAL NEWS See Proof on Next Page AFFIDAVIT OF PUBLICATION Cardinal News P.O. Box 4455, Roanoke,VA 24015 (540) 467-2189 State of Florida, County of Orange, ss: I, Anjana Bhadoriya, of lawful age, being duly sworn upon oath depose and say that I am,an agent of Column Software, PBC, duly appointed and authorized agent of the Publisher of Cardinal News, a publication that is a "legal newspaper"as that term is defined in 8.01-324 of the Code of Virginia, and authorized as such by Order of the Circuit Court, that the full text of the attached notice was published in said publication and also at www.publicnoticevirginia.com, which is a searchable statewide repository of such notices, on the following dates. Publication Dates: • Jul 6, 2026 • Jul 13, 2026 Notice ID: awj6WZdPIVc4fMPTha5U Notice Name: Cardinal Legal Ad - Street Renaming - July 26 Ahjaa,a 8hD4orya Agent ��\t,LlLlil'f /G JESSICA GORDON-THOMPSON �\tPRY P`e VERIFICATION _ ,:, i Notary Public-State of Florida 'A'+. ' Commission#HHaof656 State of Florida ,4.O...yip p� Expires on August 17,2026 County of Orange ' Signed or attested before me on this: 07/13/2026 Notary Public Notarized remotely online using communication technology via Proof. Cardinal Legal Ad - Street Renaming - July 26 I Page 1 of 2 PUBLIC.HEARING NOTICE The City Council will meet on July 20,2026,at 7:00 p.m.,or as soon thereafter as the matter may be considered,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,to consider the following request Request by Ricardo Stovall to rename 2nd Street NE(between Madison Avenue NE and Gilmer Avenue NE)to'Bethel-Davis Way NE"in honor of Evelyn Bethel and Helen Davis. The proposed name has further been amended to be'Bethel Davis Street NE" All persons wishing to address City Council may sign-up online at www.roanokeva.gov/ council.In order to sign up,the form to speak before City Council may be accessed un- der the tab'Sign Up Form to Speak Before Council"on the left of the screen.For further information,you may contact the Office of the City Clerk at(540)853-2541. Written comments may be forwarded to the Office of Planning,Building,&Development Department,by mail to 215 Church Avenue SW,Room 170,Roanoke,VA,24011,or by email to planning@roanokeva.gov. Cardinal Legal Ad - Street Renaming - July 26 I Page 2 of 2 PUBLIC HEARING NOTICE The City Council will meet on July 20, 2026, at 7:00 p.m., or as soon thereafter as the matter may be considered, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following request: Request by Ricardo Stovall to rename 2nd Street NE (between Madison Avenue NE and Gilmer Avenue NE) to "Bethel-Davis Way NE" in honor of Evelyn Bethel and Helen Davis. The proposed name has further been amended to be "Bethel Davis Street NE." All persons wishing to address City Council may sign-up online at www.roanokeva.qov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council" on the left of the screen. For further information, you may contact the Office of the City Clerk at (540)853-2541. Written comments may be forwarded to the Office of Planning, Building, & Development Department, by mail to 215 Church Avenue SW, Room 170, Roanoke, VA 24011, or by email to planningaroanokeva.gov. • Cecelia Webb From: PlanningBldDev planning Sent: Tuesday,June 16, 2026 3:07 PM To: Cecelia Webb Cc: Katharine Gray Subject: FW: Fwd: Fw: Please copy and paste body Attachments: DOC018.pdf From:Jacqueline WILLIAMS<clifton1922@gmail.com> Sent:Tuesday,June 16, 2026 10:29 AM To: PlanningBldDev planning<planning@roanokeva.gov> Subject: [EXTERNAL] Fwd: Fw: Please copy and paste body Forwarded message From: Gainsboro Library<gainsborolibrary@gmail.com> Date:Tue,Jun 16, 2026, 10:25 AM Subject: Re: Fw: Please copy and paste body To: Corey Williams <clwilliams_65@yahoo.com>, <clifton1922@gmail.com> On Tue,Jun 16, 2026 at 10:20 AM Corey Williams <clwilliams 65@yahoo.com>wrote: Sent from Yahoo Mail for iPhone Begin forwarded message: On Thursday,June 11, 2026, 2:56 PM, Corey Williams<clwilliams 65@yahoo.com>wrote: Roanoke City Council 215 Church Ave SW#456. Roanoke,VA 24011 Submission for Council meeting on July 20, 2026 Proposal for renaming of 2nd Street NE to Bethel-Davis Way NE. I,Jacqueline Crews Williams,who resides at 57 Gilmer Avenue NE. Roanoke.VA 24016 and who also owns said property is submitting this statement greatly in support of renaming 2nd St. NE to Bethel-Davis Way NE in honor of Evelyn Bethel and Helen Davis. These two women were passionate Gainsboro neighborhood activist.They worked tirelessly for historic Gainsboro to receive its historic preservation designation and are the founders of The Historic Gainsboro Preservation District, Incorporated organization. If not 1 for their love of Gainsboro and their steadfast commitment to our beautiful neighborhood it would have been destroyed.Their work and dedication is the reason why Gilmer Avenue NE and Patton Avenue NE have been preserved for generations and for generations to come.Since 1940 five generations of my family have resided at 57 Gilmer NE and we owe that longevity to Mrs. Evelyn Bethel, and Ms. Helen Davis. I greatly appreciate g Y Y your time and consideration concerning this matter. � I Respectfully and Sincerely, Jacqueline C.Williams 2 RESERVED UTILITY EASEMENTS LOCATED AT OFFICIAL TAX MAP NO. 1420201 PROPERTY OWNER: THE FOUNDRY REALTY,LLC IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of July 2026. No. 43445-072026. AN ORDINANCE authorizing the vacation of several reserved utility easements held b by the City of Roanoke across real property owned by The Foundry Realty, LLC ("Owner"),bearing Roanoke Official Tax Map No. 1420201, located at 2415 Russell Avenue, Roanoke, Virginia ("Property"), at the Owner's request; authorizing the City Manager, or designee, to execute the appropriate Deed of Vacation vacating the City's rights in the existing reserved utility easements; amending Ordinance No. 43129-012125, adopted by City Council on January 21, 2025, to allow Owner additional time to prepare and record a subdivision plat for the Property; and dispensing with the second reading of this ordinance by title. WHEREAS, Owner desires to develop the Property into a mixed-use residential and commercial development, consisting of residential dwellings and buildings for commercial purposes, and has requested that City vacate the existing reserved utility easements it holds across the Property to allow for such development of such parcel; WHEREAS, by Ordinance No. 43129-012125, adopted by City Council on January 21, 2025, City Council authorized the vacation of a 0.0584 acre portion of the public right-of-way along Russell Avenue, S.W., at the intersection of Penn Street, S.W., adjacent to the Property at Owner's request, in connection with Owner's development of the Property; WHEREAS, as a condition to such vacation,Owner was required to record a certified copy of the aforementioned ordinance in the Clerk of Circuit Court's Office, and submit a subdivision plat to the Agent for the Planning Commission combining all properties that would otherwise be disposed of by the vacation of such interests in the public right-of-way, among other requirements, no later than July 21, 2026, or Ordinance No. 43129-012125 would be null and void; and WHEREAS, Owner has requested additional time to prepare and record Ordinance No. 43129-012125 in the Clerk of Circuit Court's Office and complete the subdivision plat requirements stated in such ordinance. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager, or designee, is hereby authorized, for and on behalf of the City, to execute the appropriate Deed of Vacation and such other documents as necessary to vacate and release unto Owner the City's rights in the easements depicted as "Perpetual Easement" and "Reserved Easement" on the plat dated November 13, 2025, prepared by Balzer&Associates, as more particularly set forth in the City Attorney's letter to City Council dated July 20, 2026, and the aforementioned plat, a copy of which is attached to such letter. 2. Ordinance No. 43129-012125, adopted by City Council on January 21, 2025, is hereby amended to extend from July 21,2026,until September 19,2026,the time by which Owner must complete the following requirements set forth in such Ordinance: (i) Record a certified copy of Ordinance No. 43129-012125 among the land record of the Clerk of Circuit Court, and (ii) Submit a subdivision plat to the Agent for the City of Roanoke Planning Commission combining all properties that would otherwise be disposed of by the vacation of such interests in the public right-of-way, dedicate property to the City for a turnaround, and retain appropriate easements for utility easements. The remainder of the terms and conditions set forth in Ordinance No. 43129-012125 remain unchanged and are in full force and effect. 3. All documents necessary for the vacation of the reserved utility easements shall be in a form approved by the City Attorney. 4. Pursuant to the provisions of Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0-1—e—Gectt,. f• YL-eett City Clerk. • ;J S T., Illrd*74 Office of the City Attorney ROANOKE July 20, 2026 Title: Authorization for Vacation of City Easements Across Private Property located at 2415 Russell Avenue, Bearing Roanoke Official Tax Map No. 1420201, and Amend Ordinance No. 43129-012125 to Provide an Extension of Time to Complete Certain Conditions. Background: The City of Roanoke holds three reserved utility easements across private property located at 2415 Russell Avenue, bearing Roanoke Official Tax Map No. 1420201 ("Property") (the site of the former Walker Machine and Foundry plant) owned by The Foundry Realty, LLC ("Owner"). These easements are depicted as "Perpetual Easement" and "Reserved Easement" on the plat dated November 13, 2025, prepared by Balzer &Associates, a copy of which is attached to this letter. The Owner is developing the Property, together with adjacent parcels owned by Owner, as a mixed-use commercial and residential development to include workforce housing, and has requested the City of Roanoke vacate its interests in such easements in order for the development to proceed. Additionally, pursuant to Ordinance No. 43129-012125, adopted by City Council on January 21, 2025, City Council authorized the vacation of a 0.0584 acre portion of the public right-of- way along Russell Avenue, S.W., at the intersection of Penn Street, S.W., at Owner's request, in connection with Owner's development of the Property. As a condition to the vacation of such right-of-way, the Ordinance required Owner to (i) record a certified copy of Ordinance No. 43129-012125 among the land record of the Clerk of Circuit Court, and (ii) submit a subdivision plat to the Agent for the Planning Commission combining all properties that would otherwise be disposed of by the vacation of such interests in the public right-of-way, dedicate property to the City for a turnaround, and retain appropriate easements for utility easements. If the Owner does not satisfy these requirements by July 21, 2026, Ordinance No. 43129- 012125 becomes null and void, and Owner will be required to initiate the street vacation process from the beginning. Owner has requested a sixty-day extension from July 21, 2026, until September 19, 2026, to complete the aforementioned conditions. Considerations: The aforementioned easements are not being used for any purpose, and City staff has no objections to these easements being vacated. The Owner's proposed development of the Property will benefit the City of Roanoke and its citizens by expanding the supply of housing, and providing commercial opportunities. Pursuant to Section 15.2-1800, Code of Virginia, a public hearing was scheduled and advertised for City Council to consider the vacation of the aforementioned easements as required by law. City staff, including the Department of Planning, Building, and Development, have no concerns with granting a sixty-day extension from July 21, 2026, to allow time for Owner to complete the submission and recordation requirements stated in Ordinance No. Ordinance No. 43129- 012125. Recommended Action: Authorize the City Manager, or designee, to execute the appropriate documents providing for the vacation of the Perpetual and Reserved Easements across Roanoke Official Tax Map No. 1420201. Such documents shall be upon form approved by the City Attorney. Amend Ordinance No. 43129-012125 to provide Owner with a sixty-day extension from July 21, 2026, to complete the conditions required by such Ordinance, and recordation of documents with the Clerk of Circuit, with the remainder of Ordinance No. 43129-012125 unchanged and in full force and effect. • Laura Carini, City Attorney KNOW ALL MEN BY THESE PRESENTS TO WIT: THAT FOUNDRY REALTY, LLC IS THE FEE SIMPLE OWNER OF THE PARCEL OF LAND SHOWN VICINITY MAP HEREON BOUNDED BY CORNERS 1 THROUGH 10 TO 1, INCLUSIVE, AND IS A PART OF THE LAND NOTESif CONVEYED TO SAID OWNER BY INSTRUMENT RECORDED IN THE CLERK'S OFFICE OF THE CIRCUIT 1. OWNERS OF RECORD: COURT OF THE CITY OF ROANOKE,VIRGINIA IN INSTRUMENT((250003525. FOU2. THISDRY PLAT WREALTY, S PREPA LLCRED WITHOUT INSTRUMENT THE50003525 BENEFIT OF AT.MT UIRRENT TITLE REPORT AND EpN F420201A" OKE RIVER THAT FOUNDRY REALTY, LLC IS THE FEE'SIMPLE OWNER OF THE PARCEL OF LAND SHOWN THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN UC SCUTM HEREON BOUNDED BY CORNERS 2 TO 3 TO 11 TO 2, INCLUSIVE,AND IS ALL OF THE LAND HEREON. pops CONVEYED TO SAID OWNER BY ROANOKE CITY ORDINANCE#43129-012125. 3. PROPERTY MAY CONTAIN UNDERGROUND UTUTY SERVICE LINES. 4. ALL IMPROVEMENTS NOT SHOWN HEREON FOR CLARITY. 5. EASEMENTS CREATED BY ORDINANCE#'S 9559,3524,& 17293 SHOWN no BE �y�/a THE SAID OWNERS HEREBY CERTIFY THAT THE PLAT OF THE LAND AS SHOWN HEREON, AS VACATED'HEREON ARE CONSIDERED VACATED BY THE SIGNATURE OF THE CITY . REQUIRED BY SECTION 15.2-2240 THROUGH 15.2-2279 OF THE CODE OF VIRGINIA (1950)AS ENGINEER HEREIN. AMENDED,AND THE SUBDIVISION ORDINANCE OF THE CITY OF ROANOKE, VIRGINIA; IS ENTIRELY 6. THIS PROPERTY LIES WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS WITH ITS OWN FREE WILL AND CONSENT AND IN ACCORDANCE WITH THE DESIRES OF THE DESIGNATED BY CURRENT FEMA MAPS. PROPERTY IS IN ZONES FLOODWAY, AE, & X y q OWNERS OR PROPRIETORS OF THE LAND AND THE TRUSTEES IN ANY DEED OF TRUST, OR OTHER SHADED BASED ON A VISUAL INSPECTION OF MAP #51161C0168G (REVISED DATE: t 4 1INSTRUMENT IMPOSING A LIEN UPON SUCH LAND, IF ANY THERE BE. DECEMBER 22, 2023). FLOODLINES SHOWN HEREON ARE APPROXIMATE AND HAVE y` NOT BEEN FIELD VERIFIED BASED ON ELEVATION. y 7. SEE ORDINANCE #'S 9221 & 3524 VACATING PORTIONS OF ALLEYS WITHIN SUBJECT 1440,,. PROPERTY; NO EASEMENTS EXPLICITLY RESERVED WITHIN THESE ORDINANCES. 'Y, 3 ei% og4. ' IN WITNESS WHEREON ARE HEREBY PLACED THE FOLLOWING SIGNATURES AND SEALS: UM VIEW TER FOUNDRY REALTY, LLC , SIGNED. ITS: PRINT NAME: ' STATE OF COUNTY/CITY OF I, ,A NOTARY PUBUC IN AND FOR THE AFORESAID STATE DO HEREBY CERTIFY THAT WHOSE NAME IS SIGNED TO THE FOREGOING INSTRUMENT, HAS PERSONALLY APPEARED BEFORE ME AND ACKNOWLEDGED THE SAME ON THIS_ DAY OF , 20_. REG. # NOTARY PUBLIC MY COMMISSION EXPIRES I HEREBY CERTIFY THAT THIS PLAT IS FROM A PRIOR FIELD SURVEY AND IS CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. JAMES A. PATTON 003188 H THE RECORDATION OF THIS PLAT OF SUBDIVISION DOES NOT CONSTITUTE A ..s.-4.°' OF ,.--I„„,.--I„„CONVEYANCE OF LAND. ANY LOTS, PARCEL OR TRACT OF LAND SHOWN HEREON ,, THAT IS INTENDED FOR SALE AND/OR CONVEYANCE MUST BE CONVEYED BY DEED c� x AND SAID DEED MUST BE RECORDED IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT OF THE CITY OF ROANOKE. �'J81II69 188 s- Li� . 3188 APPROVAL HEREOF BY THE ROANOKE CITY SUBDMSION AGENT IS FOR PURPOSES �'/ 3-2025 OF COMPLIANCE WITH THE ROANOKE CITY SUBDMSION ORDINANCE. PRIVATE ^t• 4 MATTERS, SUCH AS RESTRICTIVE COVENANTS OR OTHER TITLE REQUIREMENTS Ci D SUR��'�O APPLICABLE TO PROPERTIES SHOWN HEREON, ARE NOT REVIEWED OR APPROVED WITH REGARD TO ACTIONS ASSOCIATED WITH THIS PLAT. APPROVED: COMBINATION PLAT FOR THE FOUNDRY REALTY, LLC SUBDIVISION AGENT DATE SITUATED AT 2415 RUSSELL AVENUE, S.W.. BEING THE COMBINATION OF TRACT Al (8.3671 AC. - 364,470 S.F.) CITY ENGINEER DATE AS SHOWN IN INST. #200014101 WITH THAT 0.0584 AC. (2,544 S.F.) PORTION OF RIGHT OF WAY VACATED BY ORDINANCE #43129-012125 CREATING HEREON IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF CITY OF ROANOKE, TRACT Al-A(8.4255- 367,014 S.F.) VIRGINIA, THIS MAP WITH THE CERTIFICATE OF ACKNOWLEDGMENT CITY OF ROANOKE, VIRGINIA THERETO ANNEXED IS ADMITTED TO RECORD AT O'CLOCK SURVEYED 03-13-2025_.M. ON THIS_ DAY OF , 20_, IN DATED 11-13-2025 INSTRUMENT# JOB #04240074.00= COMBINATION , 4 SCALE 1' SHEET 7 OF 2 I tDIE: BRENDA S. HAMILTON CLERK DEPUTY CLERK PLANNERS/ARCHITECTS/ENGINEERS/SURVEYORS DRAWN BY:MSS BL I_ZER ROANOKE/RICHMOND/NEW RIVER VALEYIGHENANCONI VALLEY CHECKED BY:JAP ,zmc .M.c,../Rorm..WQEl2.o,BIP,.,,,40)772-eseo/.m.,«I.,..HAan.., &ASSOCIATES i • IFV,I. /8 LINE LEGEND CURVE TABLE • _CURVE RAD/US LENGTH CND BEARING LWO LENGNIJ DELTA 20'PRIVATE STORMWATER / / SYMBOL LEGEND Cl I 1067.13'I 991.85' I N775076T I 95653' I 5.115'14' DRAINAGE EASEMENT 1 F7R£HYDRANT Q APPROX. UNDERGROUND WATERLINE WL WL - INST./20001410J,200074106 / 1 1 / W Z WATER MANHOLE O I IJ WATER VALVE le OVERHEAD UDU7Y LINE OHUTIL R002?i .... ............. I l / I ti 1 1 .............:..::...• WATER Mt IER® ...... ............._........:.,:...................:................/ SEWER MANHOLE® 2ONE AE,,.L•••••f'Zp1/E)f...... LL.. ...... FLOOD REDUCTION ...........•.....•....•• .. .. . GAS METER® EASEMENT LINE •• .••..•..............• .,.............p....1.. 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(36470 20/ STORY ` esco • / O $ •-.. �<"7 \�; CON[ T.M. 142[7201 ,,y0• c ?c,F�-,• ; PERPETUAL EASEMENT ORD./77293 \\\ AA, 7:`, \ (OLD FOUNDARONJ /NST 200074701 / c2�. ct 'g ' / VACATED PER ORO/NANCE 11000 001 \ ,y� ALSO SEE LAWIRLIMBVT/.GGG'CYX(11N64 INTER ST) \\\ \ \ \ \ ® // �P" Q.1- / ---1 N. &/ \\ RESERVED EASEMENT // // .qo p?` � �O / `\ VAGITED PER 1 STORY •,! 4• / RESERVED EASEMENT . 'N ''''',,,, N\ OROIANHL'E//�pO� METAL T7• v " } ELEC. \ AlSO SEE O 1RV5' UNEM ® A / m ORD.;j17293 A.m.,, °' AREA y, \ /), X' (1WW,1/MDPESlJ / -' of n[ \ \ >} \ • HVAC ��/ N `,� k yP \ • q/ imp UNIT t TRACT Al A" `o�,,\ �:.: 9� 0 / / 5 °Nq "� a+3`' / GAS VALVE G(` 8.4255 ACRES \\ •\ N / 1 STORY c[usTt7r 367,014 S.F. o�•••• i c'P•v ` 4P,r -� / BLOCK ,Ai 5ry` rO4 �„ �t . \\ �7 /\. s, 0 .1,6'14'. 1.81/'1420201 \ ��` , / aunt s O \ 2 a� I o�'` ..,/ IE _ vA �:� nti�.-sr= / ; y ; `fin,/ //ft" FOUND 0170.0' WALL 3.5'PED PINx 1 L`\ \\ \ •� .•` ;'/�'S y a .;' .�. 7...,' NORTH FENCE r x ,` \ \ T E S ` // c 57671'241V1200 POST % \X \\ / ♦/ �,•,•. .a ce„. A' ��:''•. © 120.00' CORNER< UI .. .. ,. ,. ? ` . ` 426.31' \\ �� 10360' ..�Y / 5• 79'03'091Y _ .08'11'241V 529.99'TOTAL A GRAVEL ,�1, / 4 / x•0.07' 4 Z — — X \0 . �� •••�0 p,LT H DA, I 2 . 3 AxLET.7'- S ASPHALT ® N. y ..2•wt h. •, 26 p5e?Op / 4�� 4 $b N/F soup? • ROAD PENN STREET, S.W. so'RA, .. \��os� / y� �� '6,. C JAMES L SIMPSON �^. / ___.,,..c__ ,` �� o r.Md147Dz17 Qy , r — ,.— — — \ fiss�aasr�a , i- 2 � /NST./'030012464 3 I I ff .� �\ o James,���r 188 n a x ` j ti 7,,,,i,,,,,,,,,,,,„„1 i Gj ( 0,0584 Ac. (2544 SF.) \ 6.9 1 j�►I/ n� 4,9/ 3-2025 x PORI70N OF R/CRT-OF-16AY q A `z` GF oPUNDD PIN o.e' �`C/ �1�4 VACATED BY ORD. #4.3129-012125 © SUR`1� BEING COMBINED WITH TRACT Al S. SOUTH Q o- h BLOLK 7, S£C770N 3 BOUNDED BY 2—J-11-2 �`\"e R ROANOKE OEVELOPLA NT C7MPANY MAP H� .................... 111 VACATED PER ORDINANCE/XX.1 000r • Z ...LINES LI&L2 HEREBY VACATEDt1 ,'`N COMBINATION PLAT FOR THE FOUNDRY REALTY, LLC / SITUATED AT 2415 RUSSELL AVENUE, S.W.. x \ BEING THE COMBINATION OF TRACT Al (8.3671 AC. - 364,470 S.F.) AS SHOWN IN INST. #200014101 COORDINATE TABLE (NAD83 VA SOUTH) WITH THAT 0.0584 AC. (2,544 S.F.) PORTION OF RIGHT OF WAY VACATED BY ORDINANCE #43129-012125 Point Northing Eonticq CREATING HEREON 1 3626287.366 11052033.225 , 2 3626362.962' 11051845.236 LINE TABLE TRACT Al—A(6.4255 — 367,014 S.F.) 0' 50' 100' 150' CITY OF ROANOKE, VIRGINIA - I� e 3 3626306.849 11051 08.6 5 L11 6'05'J6 0 me im 4 3626205.087 11051408.685 L7 N6805767Y 84.12( SURVEYED 03-13-2025 4:1 5 3626193.679 11051349.708 1 L3 .8215474MV 40.27' DATED 11— —2025 010 SCALE: 1' = 50' JOB #04240074.00 — COMBINATION 6 3626165.034 11051233.177 CJ 521'00'5511' 40.27' 7 3626368.808 11051183.087 SCALE 1' = 50' 8 3626496.757 11051262.671 SHEET 2 OF 2 - 9 3626698.190 11052197.751 51 __= • 10 3626660.599 1 11052183.310 PUWNERS/ARCNRECTS/ENGINEERS/SURVEYORS DRAWN BY:MSS I�JL�11j.L�JJ1F.1/ 11 3626331.579 11051923.277. ROANOKE wwmwola*ono/ORvm*Er/ NNaroaw VALLEY CHECKED BY:JAP Ime ca,w.•sacm/ra�we.vlo�wz,ole/R..elsem m.asm natter.l»• m.cor, a ASSOCIATES CARDINAL NEWS SERVING SOUTHWEST AND SOUTMSIDE VIRGINIA Notice of Public Hearing NOTICE OF PUBLIC HEARING AFFIDAVIT OF PUBLICATION At the request of The Foundry Realty, LLC, the owner of real property located Cardinal News in the City of Roanoke,Virginia bearing P.O. Box 4455, Roanoke,VA 24015 Roanoke Official Tax Map No.1420201, (540) 467-2189 the City of Roanoke(°city") proposes to vacate its interest in several reserved util- ity easements across the private property State of Florida, County of Broward, ss: located at 2415 Russell Avenue,in order to accommodate the construction of a I, Anjana Bhadoriya, of lawful age, being duly sworn mixed use development for residential Y g housing and commercial businesses.The upon oath depose and say that I am an agent of proposed ordinance is available for exam- Column Software, PBC, dul a ointed and ination by the public in the Office of the Y pP City Clerk,Room 456,Municipal Building, authorized agent of the Publisher of Cardinal News, a 215 Church Avenue,S.W.,Roanoke,Vir- publication that is a "legal newspaper" as that term is gima240„ defined in 8.01-324 of the Code of Virginia, and Pursuant to the requirements of Sec- tions 15.2-1800.6 and 15.2-1813 Code authorized as such by Order of the Circuit Court, that of Virginia(1950),as amended,notice is the full text of the attached notice was published in hereby given that the Council of the City of Roanoke will hold a public hearing on said publication and also at the above matter at its regular meeting to wpublicnoticevirginia.com, which is a searchable be held on July 20,2026,at 7:00 p.m.,or ww. as soon thereafter as the matter may be statewide repository of such notices, on the following heard,in the Council Chamber,4th Floor, dotes. Room 450.Noel C.Taylor Municipal Build- ing,215 Church Avenue,S.W.,Roanoke, Virginia, 24011, to receive public com- Publication Dates: meets on the matter.Citizens shall have • Jul 9, 2026 the opportunity to be heard and express their opinions on the proposed vacation of such easements. Notice ID: VySV9i3bJ463qxQ742Dx All persons wishing to address City Coun- Notice Name: Notice of Public Hearing cii may sign-up online at www.roanokeva. gov/council;there,the form to speak be- Aajas,a 8hadorfya • fore City Council may be accessed under the tab°Sign Up Form to Speak Before Council°on the left of the screen.For fur- ther information,you may contact the Of- Agent ��O�pRY,ppe`/ SHERI SMITH fice of the City Clerk at(540)853-2541. ." � - Notary Public-State of Floric a You may also sign-up with the City Clerk's VERIFICATION Him - Office by emailing clerkcroanokeva.gov a. Q` Commission#HH804448 :or calling(540)853-2541 by 4:00 p.m.,on v;;��`. State of Florida %� F Expires on May 31,2030 Monday,July 20,2026. County of Broward 'If you are a person with a disability who needs accommodations for this hearing, Signed or attested before me on this: 07/14/2026 please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Jc jn 'k, Thursday,July 16,2026. yC The City of Roanoke provides interpre- tation at no cost for all public meetings, Notary Public upon request.If you would like to request an interpreter,please let us know at least Notarized remotely online using communication technology via Proof. 24 hours in advance by calling(540)853- 1283. La Ciudad de Roanoke proporciona inter- pretacibn sin costo por todas citas publi- cas,previa solicitud.Si usted desea solic- itor un interprete,hdganoslo saber con al menos 24 horas de antelaciOn por Ilamar (540)853-1283. Notice of Public Hearing Page 1 of 2 Jiji la Roanoke Iinatoa huduma ya ukali- 'mani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe an- galau saa 24 kabla kwa kupiga simu(540) 853-1283. YI LAZ jl 6.14.-•-L:24 w ,laal •"-JI=B:Ut?Y I>I t:r j L L.L Given under my hand this 9 th day of July, 2026. Cecelia F.McCoy,City Clerk Notice of Public Hearing I Page 2 of 2 NOTICE OF PUBLIC HEARING At the request of The Foundry Realty, LLC, the owner of real property located in the City of Roanoke,Virginia bearing Roanoke Official Tax Map No. 1420201,the City of Roanoke("City") proposes to vacate its interest in several reserved utility easements across the private property located at 2415 Russell Avenue, in order to accommodate the construction of a mixed use development for residential housing and commercial businesses. The proposed ordinance is available for examination by the public in the Office of the City Clerk, Room 456, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011. Pursuant to the requirements of Sections 15.2-1800.B and 15.2-1813 Code of Virginia (1950), as amended,notice is hereby given that the Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on July 20, 2026, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, to receive public comments on the matter. Citizens shall have the opportunity to be heard and express their opinions on the proposed vacation of such easements. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council; there, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council" on the left of the screen. For further information, you may contact the Office of the City Clerk at(540) 853-2541. You may also sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or calling(540) 853-2541 by 4:00 p.m.,on Monday,July 20,2026. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at(540) 853-2541,before 12:00 noon on Thursday, July 16, 2026. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853-1283. cJ�J'c1..I�iJ�4 cl+1-°fit Ls-o J.1-11L1 csi°L9"i c.1 .)'4304 iil CJ9"cs°.9-°c LL4 a<e(-cl,)4�.LI 9'J�uJs J�`S.939J JB" IJ .J1_42,114 Ua..,5 c9'.)'JI J4i pct+++24 JIa.>s1=1 clout�eLa u Given under my hand this 9th day of July, 2026. Cecelia F. McCoy, City Clerk CARDINAL NEWS SERVING SGUTNwEST AND SMITHS,.VIRGINIA NOTICE OF PUBLIC HEARING AFFIDAVIT OF PUBLICATION Notice is hereby given that the Legisla- tive Committee of the Council of the City of Roanoke will hold a public hearing on Cardinal News Monday,July 20,2026,at 7:00 p.m.,or P.O. Box 4455, Roanoke,VA 24015 as soon thereafter as the matter maybe heard, at Council Chamber, 4th Floor, (540) 467-2189 Room 450,Noel C.Taylor Municipal Build- ing,215 Church Avenue,S.W.,Roanoke, State of Florida, County of Broward, ss: Virginia,to receive public comment on the City of Roanoke's 2027 Legislative agen- da. I, Anjana Bhadoriya, of lawful age, being duly sworn upon oath depose and say that I am an agent of All persons wishing to address the Leg- islative Committee may sign-upat Column Software, PBC, duly appointed andonline wmv.roanokeva.gav/council; there, the authorized agent of the Publisher of Cardinal News, a form to speak before City Council may be accessed under the tab"Sign Up Form to publication that is a "legal newspaper"as that term is Speak Before Council"on the left of the defined in 8.01-324 of the Code of Virginia, and screen.For further information,you may contact the Office of the City Clerk at(540) authorized as such by Order of the Circuit Court, that 653-2541. You may also sign-up with the Cthe full text of the attached notice was published in nokeva.govty Cerk's Officecalling bye540ingd 853-2541 y or calling(540) by said publication and also at 4:00 p.m.,on Monday,July 20,2026. www.publicnoticevirginia.com, which is a searchable statewide repository of such notices, on the following If you are a person with a disability who dates. needs.accommodations for the public hearing, please contact the City Clerk's Office at(540) 853-2541, by Thursday, Publication Dates: July 16,2026,at 12:00 p.m. • Jul 6, 2026 The City of Roanoke provides interpre- • Jul 13, 2026 tation at no cost for all public meetings, upon request. If you would like to request Notice ID: jC4lx93hYKgGHUwbp3jh an interpreter,please let us know at least 24 hours in advance by calling(540)853- 1283. Notice Name: NPH-2027 Legislative Agenda La Ciudad de Roanoke proporciona inter- ANj w a 8kadorfya pretacidn sin costo por todas citas publi- cas,previa solicitud. Si used desea solic- itar un interprete,haganoslo saber con al menos 24 horas de antelacion por Ilamar Agent (540)853-1283. VERIFICATION Jiji la Roanoke linatoa huduma ya ukali- mani bila malipo katika mikutano yote ya State of Florida umma, inapoombwa. lwapo ungeperida County of Broward kuomba mkalimani,tafadhali tujulishe an- galau saa 24 kabla kwa kupiga simu(540) Signed or attested before me on this: 07/16/2026 653 7283. • .k dSNr((/u]� .tD 24 853 7283(540) Notary Public GIVEN under my hand this 6th day of July, Notarized remotely online using communication technology via Proof. 2026. Cecelia F.McCoy, City Clerk UNUlilillh/i� SPaY pe i � SHERI SMITH _..�•111\• '-�� Notary Public-State of Florida mi 111111 /Q sz Commission#HH8o4448 r' ..11r Q Expires on May at,2030 6' IIF``O //'pIF \\�� NPH-2027 Legislative Agenda I Page 1 of 1 NOTICE OF PUBLIC HEARING Notice is hereby given that the Legislative Committee of the Council of the City of Roanoke will hold a public hearing on Monday, July 20, 2026, at 7:00 p.m., or as soon thereafter as the matter maybe heard, at Council Chamber,4th Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue, S.W., Roanoke, Virginia, to receive public comment on the City of Roanoke's 2027 Legislative agenda. All persons wishing to address the Legislative Committee may sign-up . online at www.roanokeva.gov/council;there, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen. For further information, you may contact the Office of the City Clerk at (540) 853-2541. You may also sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or calling(540) 853-2541 by 4:00 p.m., on Monday, July 20, 2026. If you are a person with a disability who needs accommodations for the public hearing, please contact the City Clerk's Office at(540) 853-2541,by Thursday, July 16, 2026, at 12:00 p.m. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si used desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya- umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. J11. _,IiS c5-4 cs-4 , ul.�y a.:,_,ye :1&I L:19-1:3 cam°s� L L..1 a,�te c51..)%3 u.I�J� "j.s s.s.JJ L.) 540( 1283-853 d9� du-1.j c14 24 di1.1.UL1 i.�..,1 L,al:s, .v,1sK-.,cu17.3..)- • GIVEN under my hand this 6th day of July, 2026. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish twice in the Cardinal News, legal notices, on Monday, July 6, 2026, and Monday, July 13, 2026. Please send bill and affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor,Noel C. Taylor Municipal Building 215 Church Avenue, S.W.,Room 456 Roanoke,Virginia 24011 July 20, 2026 7:00pm Remarks to City Council Re: Census Tract 10 Qualified Opportunity Zone Good evening. My name is Alicha Grubb, and I am the president of the Mountain View Neighborhood Association. I am speaking tonight to urge City council to prioritize the designation of Census Tract 10 to be a qualified opportunity zone on its legislative agenda. Census Tract 10 is comprised of Mountain View and Hurt Park Neighborhoods. Hurt Park does not have an active neighborhood group, but I have spoken with some stakeholders in that neighborhood and believe they would support the comments I make tonight as well. For those who are unfamiliar, this area is 13th street where Tacos Rojas is up to the Railroad tracks, and then across to 18th street. For decades, our neighborhoods have been plagued by slum lords and blight. Things began to improve from a residential standpoint after our area was a HUD focus area and some new housing was built and vacant homes were renovated. However, the historic and neighborhood design districts along with the increased construction costs after COVID make it financially unfeasible to build or renovate properties in the current housing and construction market. Additionally,the vacancies, blight, and lack of code enforcement makes our neighborhood unattractive to investors and residents alike—though we tried hard to convince them. I mean, who wouldn't want to live a block away from Tacos Rojas, a mile from downtown or Grandin, and right next to the greenway, with gorgeous views of the mountains and the Roanoke Star. Our neighborhood has a lot to offer, but we need help to take the next steps, and we hope you see what I saw 8 years ago when I bought and fixed up my house and what so many long-time residents value about our neighborhood. If our neighborhoods were designated an opportunity zone, it would allow aging business owners and those interested in change to sell their properties with less of a tax burden when selling the property, and it would allow investors to clean up brownfield sites and provide new opportunities for residents and those passing through. Much like Wasena, a thriving small business district will attract residents, developers, and responsible landlords who want to see this historic and wonderful neighborhood come back to life without pushing out longtime homeowners. We hope Council will urge the Governor and her staff to designate Census Tract 10 to be an opportunity zone so our neighborhood can continue to grow and thrive. I have attached with my remarks a letter of support from our neighborhood as well as from one of my fellow neighbors, Cam Chase. Thank you for your time. • I�EI EL AMNIMBI Mountain View May 13,2026 To: The Honorable Abigail Spanberger Governor of Virginia Patrick Henry Building,3rd Floor 1111 East Broad Street Richmond, VA 23219 RE: Formal Advocacy for the Designation of Census Tract 10 as a Qualified Opportunity Zone Dear Governor Spanberger: On behalf of Mountain View Neighborhood Association, Inc., I am writing to formally endorse the proposed designation of Census Tract 10 within the City of Roanoke as a Qualified Opportunity Zone. As the representative body for the residents of Mountain View, our organization serves a community characterized by significant historical pedigree that is currently situated at a critical juncture for broader revitalization. Census Tract 10—which encompasses the neighborhoods of Mountain View, Hurt Park, West End, and portions of Old - Southwest—possesses an exceptional concentration of the Commonwealth's most significant cultural and historic assets. Despite the intrinsic value of these landmarks, the district has historically been underserved by traditional capital markets. It is our considered position that the Opportunity Zone framework provides the requisite mechanism to attract the "patient capital" necessary to facilitate modern redevelopment while ensuring the diligent preservation of the neighborhood's architectural and historical integrity. The designation is also instrumental in fostering a robust economic environment through strategic mixed-use development. This fiscal support is particularly vital for our local small business owners, providing a tax-advantaged path for the transition of long-standing enterprises to a new generation of entrepreneurs and ensuring that the neighborhood's economic infrastructure remains competitive and vibrant. The Mountain View Neighborhood Association remains steadfast in its commitment to establishing Census Tract 10 as a benchmark for equitable, preservation-focused economic development. We respectfully request that the Commonwealth recommend this tract for formal f July 20, 2026 Public Hearing for Legislative Agenda The 2026 General Assembly passed more bills on landlord-tenant rights than in the previous 5 years. However more protections are needed. Now is the time to keep pressing legislation to protect tenants who are living in unsafe and unhealthy dwellings. Renters who do complain are sometimes evicted when the lease is up. They can find themselves homeless. The courts are at the center of this failure. Although I am proposing legislation that is state-wide, rather than solely for Roanoke, in order for Roanoke to benefit, this is the route that has to be taken. I propose that Code of Virginia, Title 36, Chapter 6, section 106: Housing's Uniform Statewide Building Code governing violations to building code increase fines for noncompliance. Specifically, I suggest that the penalty for not addressing an issue cited by the City's Code Enforcement Department has a minimum fine of $1000 after a 60-day period to repair the property. Subsequently, after 90 days of noncompliance the fine increases to $2000. Continuances after sixty days are not allowed unless the landlord can prove that repairs are so extensive that it will take more than 60 days to complete and to demonstrate the percentage of work completed at each court appearance. There needs to be a provision that the landlord cannot increase the rent for existing tenants for repairing deficits. Presently, the law states that fines up to $2500 can be levied. After 6 months if the situation is not remedied, each day after that period constitutes a separate offense. This method is not working. The judge has the discretion to impose a much lower fine and to avoid the 6-month deadline by granting continuances. Roanoke City General District Court hears code violation cases on the first Thursday of each month. The dispositions are published on the city's website. When I have attended this court, I have seen several repeat offenders; I see continuances that last up to a year. With continuances, repairs that are made escape a fine, and a separate offense after 6 months. Meanwhile a renter is living in unhealthy or unsafe conditions. A continuance is granted for issues such as the contractor was supposed to show up last week, but didn't; it rained last week so the work couldn't be done. Continuances prevent the penalty from being enforced. Removing some of the judge's discretion by imposing a minimum penalty and not granting continuances will protect tenants. It will incentivize landlords to repair their properties. It will reduce the city code enforcement staff's time in monitoring violations. Virginia Sweet 1375 Lakewood Dr. SW Roanoke, VA 24015 (205) 266-8830 Virginiasweet2010@gmail.com �keaor o� CAOAS fir. )\ \\ J "Rit MQ rtoAlia- 473 e Jul 20, 2026 '$ City Council of Roanoke 215 Church Ave SW, $�: Roanoke, VA 24011 Dear Council Members, On this 36th anniversary of the Americans with Disabilities Act, BRRAG would like to call on our city council to improve access to the fixed route bus system by updating inaccessible bus stops. The ADA cites its purpose as "...to assure equality of opportunity, full participation, independent living, and economic self-sufficiency for such [disabled] individuals." While the city does provide paratransit in the form of RADAR buses, this should be considered a last resort due to its expense and the need to book in advance. There are disabled citizens who would not need to use RADAR, if only the fixed route bus system had more accessible bus stops. Sixteen bus stops were nominated for our 2026 Sorriest Bus Stop contest (see the list on the next page). Of those sixteen, only four had concrete landing pads with wheelchair accessible ramps. Additionally, only a single stop had seating. While these stops are dangerous and undignified for abled riders, they are more so, or entirely inaccessible, for citizens with disabilities. We recognize that the ADA specifies requirements only for new facilities and stops receiving alterations, not"legacy'. stops which can "grandfather in" their inaccessibility. Despite this, BRRAG reiterates its request that bus stops that are inaccessible for disabled citizens be updated, because the disabled citizens of Roanoke deserve the same access as their abled fellows. • Sincerely, Bus Riders of Roanoke Advocacy Group i • . t \ „:..<. < 1 l i g ' > \1 i 1 , ice Stop Route Ridership Scorecard \ 1 Melrose Eastbound at Peck 92 Top 30% -2 \--R------- 2 Walmart at Valley View (Ring Road 15/16 #1 most 1 at Valley View Walmart) used stop. 3 Hunt Eastbound at Liberty 16 Top 25% -2 4 Moorman WB at 8th 91 Top 30% 1 , 5 Cove SB at Food Lion Entrance 86 Top 3% 1 ' 6 Brandon Eastbound at Brandon 72 Top 25% 3 Oaks I 7 Shenandoah EB at Cherry Hill 75 Top 50% -2 8 Valley View SB at Target 16 Top 50% 0 i 9 Williamson SB at Laconia 22 Top 5% -1 I 10 Ogden SB at Circle Brook 55 Top 25% -1 11 Ogden Rd SB at Leslie 55 Top 15% -1 I 12 Moorman EB at 8th 92 Top 20% +3 t 13 Colonial NB at Brandon 56 Top 5% +1 14 Hollins SB at Shull 26 Infrequentl -1 y used 15 Edgewood WB at Shell Station 71 Top 20% -1 (Brandon) 16 Brandon WB at Stratford Park 71 Top 15% 2 , , f -