HomeMy WebLinkAboutCouncil Actions 09-21-26 VOLOSIN
43468-092126
City of Roanoke, Virginia
CITY COUNCIL
isiW mow1,1Wwidaii
September 21, 2026
ROANOKE 2:00 PM
City Council Chamber
215 Church Avenue, SW
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in which to
live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods
set amongst the spectacular beauty of Virginia's Blue Ridge.
NOTICE:
Today's City Council meetings will be televised live an replayed on RVTV Channel 3 on
Thursdays at 7:00 pm, and Saturdays from 10:00 am tol5:00 pm; and video streamed through
YouTube Live at youtube.com/RoanokeVa. Council meetings are offered with closed
captioning for the deaf or hard of hearing.
1. CALL TO ORDER - ROLL CALL. All present.
A moment of silence was called by Mayor Joseph L. Cobb.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Cobb.
Welcome
ANNOUNCEMENTS:
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: None.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
The City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to the Council, as
she may deem appropriate.
Grayson Coates, appeared before Council and spoke regarding blanket
eviction bans for individuals with prior evictions or judgments.
Danny Clawson, appeared before Council in support of collective bargaining
for the Roanoke Firefighters Association.
Duane Howard, appeared before Council and thanked Mayor Cobb for touring
southeast with him. Mr. Howard requested assistance in addressing homeless
encampments and abandoned vehicles in the area. He stated that the police
are not enforcing violations.
Chris Craft, appeared before Council and expressed opposition to data
centers, the purchase of the Old Monterey Golf Course, and the proposed LD
Cyrus Builders Inc. apartment development.
Sylvia King, appeared before Council and thanked Council for working with
Walmart to construct bus shelters at the Valley View location. She also raised
concerns about Route 15 and its distance from Walmart, stating that the walk
is difficult, especially during inclement weather.
Christopher Tyler Breeding, appeared befo ie Council and asked that the street
design guidelines be updated to reflect current national standards on a
defined timeline, including protected bike lane designs and the All Ages and
Abilities standard.
Eric Michael, appeared before Council and requested a referendum on
automated license plate readers to allow voters to decide whether the
technology should be used.
4. CONSENT AGENDA: APPROVED (7-0), AS ABlENDED
C-1. A communication from Mayor Joseph L. Cobb requesting that City Council
convene in a Closed Meeting to discuss the Council's Code of Conduct and
Ethics, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concurred in the request.
C-2. A communication from the City Attorney requesting that City Council convene
in a closed meeting to consult with legal counsel requiring the provision of legal
advice by the City Attorney regarding the City's rights, obligations, and risks
under applicable Virginia statutes governing employee relations, pursuant to
Section 2.2-3711(A)(8), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-3. A communication from the City Attorney requesting that City Council convene
in a closed meeting to consult with legal counsel employed or retained by a
public body regarding specific legal matters requiring the provision of legal
advice by such counsel concerning the disposition of City real property in the
Northwest part of the City, pursuant to Section 2.2-3711 (A)(8), Code of
Virginia, (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-4. A communication from the City Manager I equesting that City Council convene
in a closed meeting for the purpose of discussing possible disposition of
property in the Northwest part of the City! where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2-371 (A)(3), Code of Virginia, (1950), as
amended.
Withdrawn
RECOMMENDED ACTION: Concur in th request.
C-5. A communication from the City Manager requesting that City Council convene
in a closed meeting for the purpose of discussing possible disposition of
property in the Southwest part of the City where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2-371 (A)(3), Code of Virginia, (1950), as
amended.
RECOMMENDED ACTION: Concurred i1n the request.
C-6. A communication from the City Clerk adv!sing of the resignation of Byron L.
Hamlar as a member of the Board of Zoning Appeals, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-7. Reports of qualification of Kenneth Wilke ison as a member of the Towing
Advisory Board for a three-year term of office, commencing November 1, 2026,
and ending October 31, 2029; and Brittney Flowers as a member of the Equity
and Empowerment Advisory Board to replace Danielle Johnson for a term of
office ending December 31, 2026.
RECOMMENDED ACTION: Received and filed.
At 2:29 p.m., the Council Meeting was declared in recess for a Closed Meeting;
and thereafter reconvened at 3:28 p.m.
REGULAR AGENDA:
5. PUBLIC HEARINGS: None.
6. PETITIONS AND COMMUNICATIONS:
1. Presentation of the Roanoke Firefighters Association to share information on
collective bargaining. Todd Reighley, President, Spokesperson. (Sponsored by
Council Members Sanchez-Jones and Nash)
Received and filed.
2. Appropriation of funds as reimbursement to the City Treasurer as a Licensed
Agency of the Virginia Department of Motor Vehicles (DMV) - DMV Select
Program.
Adopted Ordinance No. 43468-092126.'(7-0)
7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER:
1. City Manager:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
a. Acceptance and Appropriation of the Roanoke FY26 Safer
Communities Program Grant.
Adopted Ordinance No. 43469-092126. (7-0)
b. Acceptance and Appropriation fok the 2027 Virginia Department of
Motor Vehicles for highway safety grant-Alcohol.
Adopted Ordinance No. 43470'092126. (7-0)
c. Acceptance and Appropriation for the 2027 Virginia Department of
Motor Vehicles for highway safety grant- Police Traffic Services.
Adopted Ordinance No. 43471-092126. (7-0)
d. Acceptance and Appropriation of the 2025 BJA FY25 Edward Byrne
Memorial Justice Assistance Grant Program.
Adopted Ordinance No. 43472-092126. (5-2, Vice-Mayor McGuire
and Council Member Hagen voted no)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Gilmer Traffic Calming Project
Staff recently joined community volunteers and local artists for the Gilmer Traffic
Calming Project, preparing five sites and completing the first of five planned
street murals. The first mural honors the Star City Medical Society and the
legacy of Black medical professionals who served Roanoke during the Jim Crow
era, and the project has already brought residents together to talk about both
the history and future of Gilmer Avenue.
Pickleball Signs
Our Park Maintenance staff have completed the installation of pickleball signs
and equipment boxes at four neighborhood parks—Shrine Hill, Belmont,
Raleigh Court, and Eureka. Beginning September 15, players at these locations
are required to use quieter pickleballs, and the City is providing those balls at
the courts to help players make the transition while keeping the courts enjoyable
for nearby residents.
Employee Passing
I also want to take a moment to recognize the unexpected passing of a valued
member of our Parks and Recreation team. Anthony Caudle was a highly
experienced member of our Urban Forestry staff who brought tremendous
knowledge, professionalism, and expertise to his work caring for Roanoke's
urban forest, and he will be deeply missed bey his colleagues and the many
people he served.
PUBLIC MATTERS FOLLOW-UP
Carol Corbin, Communications Manager, reported on the following matters from
the August 17 and September 8 meetings: I
Greenway Connectivity in NW and the Safety Action Plan
At the August 17 meeting, one resident spoke regarding greenway connectivity
in northwest and the Safety Action Plan. They were connected with the City's
Safe Streets for All and Vision Zero Coordinator who worked to provide them
with safer, alternative routes that are primarily on 25 mph neighborhood roads
and greenways. The resident was also connected with the Loudon-Melrose
Neighborhood Association for continued engagement.
RPD Follow-up
The Roanoke Police Department followed up with three residents who spoke on
separate matters at the August 17 meeting.
One resident spoke about trespassing and misconduct happening on their
property on Elm Avenue. RPD has reached out to have the property enrolled in
the Trespass Bar Program and Code Enforcement has cited the owner of an
adjacent lot. As a result, the lot has been rinowed and cleaned up resulting in
less gathering and loitering. The Police Department will continue to monitor this
area and address any future issues as needed.
Another resident expressed concern about encampments in the area of 14th
Street SE. In collaboration with Code Enforcement, the campsites located on
this property were placed on notice to be vacated and the property owner was
notified. As of Friday, September 18, the property was vacated and a crew was
cleaning the area. The Police Department will continue to work within the
applicable City Code to address and clean up these campsites.
A third resident expressed concern about the operation of a food truck. RPD
reports that the food truck owner has the proper permits to operate within the
City. The Police Department found no legally enforceable violations related to
this complaint.
Wilmont Park Area Curbing
At the September 8 meeting, a resident inquired about action on a longstanding
request for curbing and stormwater runoff1issues. The Engineering division
reports that this project's priority listing was#214 in 2000 and it is currently
listed as#198.
The City Stormwater team evaluated the property and discussed the runoff
concern with the resident. They discovered that the water runoff the resident is
experiencing results from the grade of the driveway on the property. Curb and
gutter installation would not fix the runoff problem; it would only be aesthetic.
Stormwater offered the property owner options for addressing the driveway
water runoff.
2. CITY ATTORNEY:
a. Adoption of an Ordinance amending and reordaining Section 2-316,
Youth athletics review board, Article XIV, Authorities, boards,
commissions and committees generally, Chapter 2, Administration,
Code of the City of Roanoke (1979) as amended.
Adopted Ordinance No. 43473 092126. (6-1, Vice-Mayor McGuire
voted no.)
3. DIRECTOR OF REAL ESTATE VALUATION: None.
8. REPORTS OF COMMITTEES:
1. Comments on certain Authorities, Boards Committees and Commissions in
which City Council serve as liaisons or appointees. None.
9. UNFINISHED BUSINESS: None.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
1. Repeal and replace Ordinance No. 43413-061526 approving and authorizing
transfer of funds to local non-profit agencies recommended by the Human
Services Advisory Board to correct an appropriation error.
Adopted Ordinance No. 43474-092126. (7-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS
1. Inquiries and/or comments by the Mayor and Members of City Council. None.
2. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. None.
12. RECESSED -4:29 p.m.
The City Council Meeting will stand in recess; anJ thereafter reconvene at 7:00 pm, in
the City Council Chamber, Room 450, Noel C. Taylor Municipal Building.
City of Roanoke, Virginia
CITY COUNCIL
7:00 pm
ROANOKE KE City Council Chamber
215 Church Avenue, SW
13. CALL TO ORDER - ROLL CALL. All present.
The Invocation was delivered by The Reverend Jen Raffensperger, Pastor, Unitarian
Universalist Church of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Joseph L. Cobb.
Welcome
Certification of Closed Meeting. (7-0)
14. NEW BUSINESS:
1. Adopted Resolution No. 43475-092126, creating a temporary ad hoc
Professional Standards Committee. (6-1, Vice-Mayor McGuire voted no.)
15. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring the week of September 17-23, 2026, as Constitution Week.
Mayor Cobb presented the proclamation to representatives of the Daughters of
the American Revolution.
Proclamation declaring the week of September 17 -23, 2026 as Fishburn Legacy
Week.
Mayor Cobb presented the proclamation to representatives of Friends of
Mountain View and the Fishburn family.
Community Greenhouse Gas (GHG) Emissions and Energy Report and City
Emissions Report- 30 minutes
Received and filed.
16. PUBLIC HEARINGS:
1. Request of LD Cyrus Builders Inc., to rezone the property located at 2717, 2719
and three parcels addressed as 0 Colonial Avenue SW; bearing Official Tax
Map Nos. 1260313, 1260808, 1260807, 1260806, and 1260805, respectively,
from MX, Mixed Use District and R-7, Residential District to RMF, Residential
District with conditions and CN, Commercial Neighborhood with conditions.
Daniel Cyrus, Agent, Spokesperson.
Adopted Ordinance No. 43476-092126. (6-0, Council Member Hagen was
not present when the vote was recordeId.)
2. Receive citizen comments, prior to Council taking action to authorize General
Obligation Bonds, a reimbursement request resolution and bond action timeline
for the Fiscal Year 2026-2027 Capital Improvement Plan projects as endorsed
as part of the annual Fiscal Year 2026-2027 budget adoption.
Adopted Ordinance No. 43477-092126. 1(7-0)
17. HEARING OF CITIZENS UPON PUBLIC MATTERS:
The City Council sets this time as a priority for citizens to be heard. If deemed
appropriate, matters will be referred to the City Manager for response,
recommendation or report to the City Council.
Kathleen Wooley, appeared before Council and spoke in support of collective
bargaining for City employees.
E
Brittany Deaton, appeared before Council and spoke in opposition to data
centers.
Jonathan Gros, appeared before Council and spoke in opposition to data
centers.
Michelle Derrico, appeared before Council and spoke in support of
environmental stewardship of Wood Haven Park.
Michelle Brooks, appeared before Council and spoke in support of collective
bargaining for the Roanoke Firefighters Association.
Clayton Ahuero, appeared before Council and spoke in support of collective
bargaining for City employees.
Owen McGuire, appeared before Council requesting that the remaining 15
acres of Fishburn Park land be designated'as parkland and protected from
development, and that the previously sold parcel and cottage be repurchased
and restored as parkland.
Megan Lisle, appeared before Council and i poke in support of collective
bargaining for the Roanoke Firefighters Association and opposition to data
centers.
Dr. Brenda Hale, appeared before Council and spoke about concerns over the
conduct and disparaging comments made by Vice-Mayor McGuire toward the
City Manager.
Emperial Young, appeared before Council and spoke in opposition to data
centers.
August Arzaga, appeared before Council and spoke in opposition to data
centers.
Danny Clawson, appeared before Council spoke about substance abuse
disorders among first responders and opposition to data centers.
Mark Burton, appeared before Council and asked questions regarding the
greenhouse gas emissions report, while requesting a reconciliation of how the
revenues from the one percent meals tax have been spent, including
completed projects and the amount of funds spent on each project.
Ben Verschoor, appeared before Council and spoke in opposition to data
centers.
Jeff Leff, appeared before Council in support of collective bargaining for the
Roanoke Firefighters Association and opposition to data centers.
Dominic Harden, appeared before Council in support of collective bargaining
for the Roanoke Firefighters Association and opposition to data centers.
Joy Truskowski, appeared before Council in support of collective bargaining
for the Roanoke Firefighters Association and opposition to data centers.
Willard Simpson, appeared before Council in support of collective bargaining
for the Roanoke Firefighters Association.
ADJOURNED -9:25 p.m.
I
o CITY OF ROANOKE
�` 0 . o OFFICE OF THE MAYOR
~fik _ I 215 Church Avenue,S.W.,Suite 452
"`"�""y Roanoke,Virginia 24011-1536
1— Telephone: (540)853-2444
',. Fax:(540)853-1145 1
E-mail: MAYOR@ROANOICEVA.GOV
JOSEPH L.COBB
Mayor
September 21, 2026,
,
The Honorable Vice-Mayor McGuire and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor McGuire and Members of Council:
This is to request to convene in a Closed Meeting to discuss the Council's Code of Conduct
and Ethics, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
I
Sincerely,
sar14-a- -
Joseph L. Cobb
Mayor
JLC:ctw
ROANOKE Office of the City Attorney -
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Attorney requesting that City Council
convene in a closed meeting to consult with legal counsel requiring the
provision of legal advice by the City Attorney regarding the City's rights,
obligations, and risks under applicable Virginia statutes governing
employee relations, pursuant to Section 2.2-3711(A)(8), Code of Virginia
(1950), as amended.
The City Attorney is requesting that City Council convene in a closed meeting to consult with
legal counsel requiring the provision of legal advice by the City Attorney regarding the City's
rights, obligations, and risks under applicable Virginia statutes governing employee relations,
pursuant to Section 2.2-3711(A)(8), Code of Virginia (1950), as amended.
Laura Carini, City Attorney
1k
!tr.IfIZ
ROANOKE Office of the City Attorney
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Attorney requesting that City Council
convene in a closed meeting to consult with legal counsel employed or
retained by a public body regarding specific legal matters requiring the
provision of legal advice by such counsel concerning the disposition of
City real property in the Northwest part of the City, pursuant to Section 2.2-
3711 (A)(8), Code of Virginia, (1950), as amended.
The City Attorney is requesting that City Council convene in a closed meeting to consult with
legal counsel employed or retained by a public body regiarding specific legal matters requiring
the provision of legal advice by such counsel concerning the disposition of City real property in
the Northwest part of the City, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950),
as amended.
Laura Carini, City Attorney
Vi V Mtnm
ROANOKE Office of the City Manager
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Manager requesting that City Council
convene in a closed meeting for the purpose of discussing possible
disposition of property in the Northwest part of the City, where discussion
in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public bod$ pursuant to Section 2.2-3711 (A)(3),
Code of Virginia, (1950), as amended.
A communication from the City Manager requesting that City Council convene in a closed
meeting for the purpose of discussing possible disposition of property in the Northwest part of
the City, where discussion in an open meeting would adversely affect the bargaining position
or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of
Virginia, (1950), as amended.
Valmarie Turner, City Manager
ROANOKE Office of the City Manager
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Manager requesting that City Council
convene in a closed meeting for the purpose of discussing possible
disposition of property in the Southwest part of the City, where discussion
in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3),
Code of Virginia, (1950), as amended.
The City Manager requests that City Council convene in a,closed meeting for the purpose of
discussing possible disposition of property in the Southwest part of the City, where discussion
in an open meeting would adversely affect the bargaining"position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended.
Valmarie Turner, City Manager
oRN.
F - 1Rt. CITY OF ROANOKE
j - ' OFFICE OF THE CITY CLERK
. 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 240141536
ItEb3110 Telephone: (540)853-2541
— Fax: (540)853-1145 I CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk
City Clerk
RUTH VISUETE-PEREZ,CMC
Assistant Deputy City Clerk
September 21, 2026
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Cobb and Members of Council:
This is to advise that Byron L. Hamlar has tendered, his resignation as a member of the
Board of Zoning Appeals, effective immediately.
Sincerely,
6- j"
Cecelia F. McCoy, CMC
City Clerk
1
Jf
Cecelia Webb
From: Ruth Visuete Perez
Sent: Tuesday, September 15,2026 10:09 AM
To: Cecelia Webb
Subject: FW: Resignation from the Board of Zoning Appeals
Best regards,
Ruth Visuete Perez, CMC
Assistant Deputy City Clerk
City of Roanoke
215 Church Avenue,S.W.
Suite 456
Roanoke,Virginia 24011
540-853-2541
ruth.visueteperezCaroanokeva.gov
From: Emily Clark<emily.clark@roanokeva.gov>
Sent:Tuesday,September 15,2026 9:57 AM
To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov>
Cc: Phillip Moore<phillip.moore@roanokeva.gov>
Subject: Fw: Resignation from the Board of Zoning Appeals
Good afternoon, Ruth,
Sending along Byron Hamlar's resignation from the Board of Zoning Appeals. Please let me know if there is
anything else you need from me!
Take care,
Emily G. Clark
Board&Commission Specialist
emily.clarla,roanokeva.gov
(540) 853-2356
From: Byron Hamlar<byron.hamlar@roanokeva.gov>
Sent:Tuesday,September 15,2026 9:01 AM
To: Emily Clark<emily.clark@roanokeva.Rov>
Subject: Resignation from the Board of Zoning Appeals
1
Good morning,
Please accept this email as my formal resignation from the City of Roanoke Board of Zoning Appeals,
effective immediately.
After receiving guidance regarding the incompatibility of serving simultaneously on the Board of Zoning
Appeals and the Electoral Board, I have decided to conclude my service on the BZA.
I am grateful for the opportunity to serve the City of Roanoke and sincerely appreciate the experience,
knowledge, and relationships I gained during my time on the Board.
Thank you for the opportunity to serve.
Sincerely,
Byron L. Hamlar
2
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kenneth Wilkerson, do solemnly swear (or' affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Towing Advisory Board for a three-year term of
office, commencing November 1, 2026 and ending October 31, 2029, according to the
best of my ability. (So help me God.)
4.
KENNETH WILKERSO.N
The foregoing oath of office waswas taken, sworn to, and subscribed before me by
Kenneth Wilkerson tki(U day 2026.
Brenda S. Hamilton, Clerk of the Circuit Court
, Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brittney Flowers, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Equity and Empowerment Advisory Board to
replace Danielle Johnson for a term of office ending December 31,2026, according to the
best of my ability. (So help me God.)
BRITTNEFLOWERS
The foregoing oath of office was taken, sworn to, and subscribed before me by
Brittney Flowers this 5 day of Spy. 2026.
S50.
Brenda S. Hamilton, Clerk of the Circuit Court
By P , Clerk
/ I
O
f. . , CITY OF ROANOKE
""" .; CITY COUNCIL
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
JOSEPH L.COBB E-mail: clerk*roanokeva.gov Council Members
Mayor Stephen T.McGuire
Phazhon Nash
Nicolas Hagen
Vivian Sanchez-Jones
Peter J.Volosin
Evelyn W.Powers
September 21, 2026
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am sponsoring a presentation by Todd Reighley, President, Roanoke
Firefighters Association, to present information with regard to collective
bargaining, at the regular meeting of City Council to be held on Monday,
September 21, 2026, at 2:00 p.m.
Sincerely,
eiduk, fr500,- Vr41-4
Vivian anchez-Jones
Council Member
Phaz on T. Nash
Council Member
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IN THE COUNCIL OF THE CITY OF ROAN OKE,VIRGINIA,
The 21St day of September, 2026.
No. 43468-092126.
AN ORDINANCE to accept and appropriate funding received for reimbursement from the
U.S. Department of Transportation through the Commonwealth of Virginia Depaituient of Motor
Vehicles ("DMV")to be a License Agent called a DMV Select Office; amending and reordaining
certain sections of the FY 2026-2027 General Fund and Grant Fund appropriations; authorizing
execution of any required documents on behalf of the City; appropriating funds detailed more fully
infra; and dispensing with the second reading of this ordinance by title.
WHEREAS, the City of Roanoke Treasurer's Office entered into an agreement with the
Commonwealth of Virginia Department of Motor Vehicles("DMV") to be a License Agent called a
DMV Select Office.
WHEREAS,the City Treasurer receives monthly compensation at a rate of 4.5%up to the
first$500,000 in gross transactions and 5%over$500,000 which is split between the City Treasurer
receiving 80% and the City of Roanoke receiving 20%.
THEREFORE, BE IT ORDAINED by the Council oflthe City of Roanoke as follows:
1. The City of Roanoke hereby accepts the reimbursement from the U.S.Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles to be a
License Agent called a DMV Select Office in the amount of$44,600 with $8,900 going into the
General Fund and $35,700 going into the Grant Fund, as more particularly described in the City
Manager's Report dated September 21, 2026.
2. The City Manager, or designee, is hereby authorized to accept, execute, and file on
behalf of the City of Roanoke any and all documents required to obtain such funding. All such
documents to be approved as to form by the City Attorney.
3. The City Manager, or designee, is further directed to furnish such additional
information as may be required uired to implement and administer he t foregoing Grant.
q
4. The following sections of the General Fund and Grant Fund appropriations be and the
same are hereby amended and reordained to read and provide as follows:
General Fund
Appropriations:
Contingency 101-9410-52199 $ 8,900
Revenues:
DMV Fees- City Portion 101-1234-40932 $.8,900
Grant Fund
Appropriations:
FICA 235-1234-51120-400001 $ 2,200
Bonus and Separation Pay 235-1234-51153-400001 28,000
Furniture, Fixtures and Equipment 235-1234-69272-400001 5,500
Revenues:
}
DMV Fees-Treasurer Portion 235-1234-40122-400001 $ 35,700
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
Deputy Git'Y"lerk.
law Office of the Treasurer
ROAN O KE September 21, 2026
Title: Appropriation of funds as reimbursement to the City Treasurer as a
Licensed Agency of the Virginia Department of Motor Vehicles (DMV) -
DMV Select Program.
Background:
In February 2017, the City of Roanoke Treasurer's Office entered into an agreement with the
Commonwealth of Virginia Department of Motor Vehicles to be a License Agent called a DMV
Select Office. This agreement is on an annual basis from July 1 —June 30 of each year. The
agreement is signed by the City Treasurer, the City Manager, and the Commissioner of DMV.
The transactions that can be processed by the Roanoke City DMV Select are specifically
authorized by DMV and any additional authorized transactions or duties to be assigned to the
DMV Select Office will be identified in writing. The City Treasurer receives compensation
monthly at a rate of 4.5% for the first$500,000 in gross transactions and 5.00%for any
amount over$500,000. This rate schedule starts over each July 1. The monthly compensation
fees are split with the City receiving 20% and the City Treasurer receiving 80%.
Considerations:
City Council action is needed to accept and appropriate funds received for reimbursement to
the City of Roanoke Treasurer for being a License Agency of DMV ("DMV Select").
Recommended Action:
Adopt the accompanying ordinance to establish a revenue estimate in the amount of$44,600
with 20%, or$8,900, going into the General Fund account 101-1234-40932 DMV Fees-City
which has already been appropriated and 80%, or$35,70,0, into the Grant Fund. Appropriate
funding of$8,900 has already been appropriated into the;City Manager Contingency account
101-9410-52199 and the Treasurer's portion, $35,700, into the Grant Fund accounts to be
established by the Director of Finance.
Tasha Burkett, Chief Deputy Treasurer
4
F
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 21st day of September, 2026.
No. 43469-092126.
AN ORDINANCE authorizing the acceptance of the Safer Communities Program
Grant made to the City of Roanoke by the Commonwealth of Virginia, Department of
Criminal Justice Services; authorizing the execution of any required documentation on
behalf ofappropriatingty,the Ci ; Fiscal Year 2027 Grant Funds detailed more fully infra;
and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Safer Communities Program
Grant made by the Commonwealth of Virginia, Department of Criminal Justice Services
in the amount of$2,951,158, with a local match provided by the City of Roanoke in the
amount of$251,024 for School Resource Officer Positions, for a total of$3,202,182 and
a project period of July 1, 2026 through June 30, 2027, to support the existing work of
enhancing Community Safety, such grant being more particularly described in the City
Manager's Report dated September 21,2026.
2. The City Manager, or designee, is hereby authorized to execute and file on
behalf of the City any and all documents required setting forth the conditions of this grant
in a form approved by the City Attorney.
3. The City Manager, or designee, is further directed to furnish such
additional information as may be required to implement and administer the foregoing
Grant.
1
4. The following sections of the Grant Fund appropriations be and the same
are hereby amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Regular Employee Salaries 235.1211.0000.51002.400219 $1,385,736
City Retirement 235.1211.0000.51105.400219 223,671
401 Health Savings 235.1211.0000.51117.400219 12,964
FICA 235.1211.0000.51120.400219 108,753
Health Insurance 235.1211.0000.51183.400219 157,344
Life Insurance 235.1211.0000.51130.400219 12,061
Disability Insurance 235.1211.0000.51131.400219 2,813
Fees for Professional Services 235.1217.0000.52010.400219 385,330
Subsistence/Travel Costs 235.121'1.0000.52144.400219 59,780
Equipment 235.12 p.0000.55090.400219 75,000
Program Activities 235.12111.0000.52066.400219 778,730
Revenues
Department of Criminal
Justice Services—State Grant 235.1211.0000.40122.400219 $2,951,158
School Resource Officer Program
City of Roanoke-Local Match 235.1211.0000.40126.400219 251,024
5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
•
Deputy City Clerk ` ` !'
r� Rwr
1
F
City Manager's Report
IOW IIMM Submitted by: Helen Ferguson, Grants Manager
Office of the City Manager
ROANOKE KE September 21, 2026
Title: Acceptance and Appropriation of the Roanoke FY26 Safer Communities
Program Grant.
Background:
The Virginia Department of Criminal Justice Services has awarded the City of Roanoke state
funding from the Safer Communities Program. This is the third time the City has received this
funding. This grant will support the Gun Violence Interruption Framework by covering
personnel, training, and additional programming to reach the community in a targeted, efficient
manner. The grant amount is $2,951,158. The project period is July 1, 2026, through June 30,
2027. The total funding awarded to date through this program is $8,855,179.
Considerations:
The Gun Violence Interruption Framework spans many interwoven departments. The Police
Department, RESET, the Youth and Gang Violence Intervention and Prevention Unit, Parks
and Recreation, Libraries, the Department of Social Services, Human Resources, the Sheriffs
Department, and many others work together to create a whole-of-government approach to
ensure community safety.
Training will ensure staff have consistent access to the most current and relevant information
needed to work effectively within the communities they serve, enhancing their ability to provide
accurate and timely support.
This grant will cover twenty-seven (27) staff positions, partially or in full, to support gun
violence prevention, intervention, and enforcement through the different components of the
gun violence framework. This grant also includes funds to continue the Teen Apprenticeship
Program. At the end of the grant cycle, staff members will remain on City staff to ensure the
community retains access to these valuable services. Eight(8) positions originate from a prior
grant that is no longer receiving funding, while nine (9) positions were formerly contractor roles
that have been transitioned to part-time positions to comply with requirements aimed at
safeguarding our youth.
The eight (8) positions from the prior grant require a $251,023.89 match from the City.
Recommended Action:
Adopt a resolution accepting the Safer Communities Proem grant from the Virginia
Department of Criminal Justice Services Award #577360 to support the existing work of the
Gun Violence Interruption Framework.
Authorize the City Manager, or designee, to execute any forms required by the Virginia
Department of Criminal Justice Services in order to accept these funds; such documents to be
approved as to form by the City Attorney.
Adopt the accompanying ordinance to establish a revenue estimate for$2,951,158 in State
grant funds and appropriate $2,951,158 into expenditure accounts to be established by the
Director of Finance.
Valmarie Turner, City Manager
it
COMMONWEALTH of VIRGINIA
Department of Criminal firs "ceServices
Ashaki McNeil Washington Building
Director 1100 Bank Street
Richmond.Virginia 23219
Harvey Powers (804)786-4000
Chief Deputy Director www.dcjs.virginia.gov
September 9,2026
Valmarie Turner
City Manager
215 Church Avenue,SW 305 North
Roanoke,Virginia 24011
RE:574587-2027 Safer Communities Program
Dear Valmarie Turner:
We are pleased to inform you that your organization has been awarded a grant under the funding opportunity listed
above.Your DOS grant award number is 577360 and was approved for a total budget of$2,951,158,through state
funding.The project period is 7/1/2026 through 6/30/2027.
Included with this letter is your Statement of Grant Award/Acceptance kSOGA),Special Conditions, Reporting
Requirements,and Projected Due Dates.Please review these materials carefully.In addition,there may
be Encumbrances,action items related to your grant award,that require your immediate attention. If applicable,these
must be addressed and submitted through the On-line Grants Management System (OGMS)at
https://ogms.dcis.virginia.gov.
We are committed to supporting you throughout the life of your grant and are available to assist in any way to help
ensure your project's success.To formally accept the award and its conditions,please sign the enclosed Statement of
Grant Award/Acceptance(SOGA)and return it electronically within 60 days to grantsmgmt@dcjs.virginia.gov. If you
have questions,contact your DOS Grant Monitor Chad Felts at 804-965-4427 or via email at
Chad.Felts@dcjs.virginia.gov.
Sincerely,
C, \LL (C Ci0-0;-0
Ashaki McNeil
Director
STATEMENT OF GRANT AWARD(SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street,12th Floor
Richmond,VA 23219
574587-2027 Safer Communities Program
DOS Grant Information
Please note grant awards are-contingent-on`the arailability of funding.
Subgrantee: Roanoke,City DOS Grant Number: 577360
UEI Number: NBFNAEXRHD76 indirect Cost Rate*:
Grant Start Date: 7/1/2026 Grant End Date: 6/30/2027
Award Amounts I
State General Funds: $2,951,158
State Special Funds: $ 0
Local Match: $ 0
TOTAL BUDGET: $2,951,158
Authorized Officials
Project Director Project Administrator Finance Officer
Helen Ferguson Valmarie Turner Acquenatta Harris
Grants Manager City Manager Interim Director of Finance
215 Church Avenue,SW 305 North 215 Church Avenue,SW 305 North 215 Church Avenue
Roanoke,Virginia 24011 Roanoke,Virginia 24011 Roanoke,Virginia 24011
540-853-5681 540-853-2333 540-853-6805
helen.ferguson@roanokeva.gov valmarie.turner@roanokeva.gov Acquenatta.Harris@RoanokeVa.gov
*If applicable,please indicate your Indirect Cost Rate in the space provided and attach written documentation if not using the de minimis.
As the duly authorized representative,the undersigned,having received the Statement of Grant Awards(SOGA)and reviewing the
Special Conditions,hereby accepts this grant and agrees to the conditions and provisions of all other Federal and State laws and rules
and regulations that apply to this award.If there has been a change in an authorized official,cross out the information on the
document and write the new contact information.Do not electronically alter this document.
Signature:
Authorized Official(ProjectAdministrator)
Title:
Date:
1�
Award Special Conditions, Reportirjg Requirements, and
Projected Due Dates
,�, �t ii v ; , l i `,'(` „,„/,,,, ;;
't, 1 U a ,' �,,i ±Y
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FY 2027:Safer Communities ,Grant Program
1_ ' . Funding Opportunity # 574587
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c.
Virginia Department of Criminal Justice Services(DOS)
1100 Bank Street, 12th Floor
Richmond,VA 23219
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
Acceptance of this award by the recipient constitutes its agreement that it assumes full
responsibility for the management of all aspects of the awlIard and funded activities,
including assuring proper fiscal management of and accounting for funds; assuring that
personnel paid with award funds are hired,supervised,and evaluated in accordance with
established employment and personnel policies;and assuring that all terms, conditions,
and assurances—those submitted with the application,and those issued with this award—
are complied with. Please note:awards are contingent on the availability of funding.
By signing the Statement of Award/Acceptance,the recipilent agrees to:
• Use the award funds to carry out the activities described in the application,as modified by
the terms and conditions attached to this award or by subsequent amendments approved
by DOS;
• Comply with all relevant sections of the Code of Virginia;
• Adhere to the approved budget contained in this award and amendments made to it in
accord with these terms and conditions;and,
• Comply with all terms,conditions and assurances either attached to this award or submitted
with the grant application.
1. Performance and Obligation Periods
Funds, including local match, may be expended and/or obligated during the award
period of performance. Recipients may only charge allowable costs incurred during this
award period.All properly incurred obligations must be liquidated no later than 45
days after the end of the award period. No new obligations may be made during the
liquidation period.The recipient agrees to submit a final financial report and return all
received and unexpended funds to DOS within 45 days of the end of the award period.
2. Financial Management Systems
All recipients are required to establish and maintain adequate accounting systems and
financial records and to accurately account for funds awarded to them.They must have
a financial management system in place that is able to record and report on the
receipt,obligation, and expenditure of award funds. Grantees must properly track the
use of award funds and maintain adequate supporting documentation, including
maintaining proper documentation for all award-funded staff, match staff,and
volunteer time reported.
3.Access to Award Records
The recipient must authorize DOS and the Virginia Auditor of Public Accounts(APA)
access to, and the right to examine,all records, books, papers, or documents related to
this award.
Virginia Department of Criminal Justice Services 2
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
4. Documentation Requirements
The recipient agrees to,upon request, promptly provide fiij ancial or programmatic-
related documentation related to this award, including documentation of expenditures
and achievements.
5.Additional Monitoring Requirements
The recipient understands that it may be subject to additional financial and programmatic on-
site monitoring,which may be on short notice,and agrees that it will cooperate with any such
monitoring.The DOS grant monitor will be responsible for scheduling and conducting these
meetings.
6. Record Retention and Access
Records pertinent to the award must be retained for a period of three(3)years from the date of
submission of the final expenditure report.The recipient must provide access to the financial
records,supporting documents,statistical records, and other pertinent records.
7.Travel Policy
Recipients may follow their own established travel rates if they have an established
travel policy. DOS reserves the right to determine the reasonableness of an
organization's travel policy. If the recipient does not have an established policy,then
they must adhere to the State travel policy. DOS allows reimbursement for actual
reasonable expenses and meals according to per diem. Please refer to the following IRS
website for the most current mileage rate: https://www. rs.gov/tax-
professionals/standard-mileage-rates.Transportation costs for air and rail must be at
coach rates.
8. Contract Amendments
Contract amendments must be submitted for review in lie On-line Grants
Management System (OGMS).These contract amendments include,but are not limited
to,the following:
• Budget Amendment—Revision
• Budget Amendment—In Line Adjustment
• Change Funded Staff
• Change in Authorized Official
• Project Scope of Work Revision
• Reporting Extension
• Liquidation Period Extension
• Other
Check with your grant monitor for details regarding submitting contract amendments
via OGMS.
Virginia Department of Criminal Justice Services 3
P.
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
No amendment to the approved budget may be made with'out the prior approval of
DOS. Budget Revision—Amendment requests,along with accompanying narrative, are
to be submitted using OGMS.The submission deadline forlbudget amendments is 45
days prior to the end of the award period.Changes in funded staff and authorized
officials must be made in a contract amendment within 3d days of the change
occurring.
9. Financial Audits
If the recipient is a local government or non-profit organization and expends$1,000,000 or
more in federal awards (from all sources)during its fiscal Tear,the recipient is required to
submit the appropriate single or program specific audit in accordance with the provisions
outlined in 2CFR Part 200 Subpart F. Title 2 U.S. CFR Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements fo j Federal Awards("Uniform
Guidance") requires DOS to monitor grantees to which we pass through Federal grant funding.
This responsibility includes verifying that all grantees that meet the threshold for a Single-Audit,
are audited in accordance with the Uniform Guidance requirements.At the end of the fiscal
year,the recipient will receive the DOS Grantee Single Audit Certification Form, by email.The
recipient agrees to complete the form and return it to the Grant Compliance Monitor. Failure to
remit this form to DOS may result in encumbrances being placed on current awarded grants
and may also impact future awarding decisions.
The recipient agrees to forward to DOS or to the Auditor of Public Accounts a copy of
the recipient's scheduled financial statement audit for the fiscal year that covers the
award period. Recipients must communicate in writing any known or suspected
violations of law encountered during audits, including fraud,theft, embezzlement,
forgery, or other serious irregularities.
10. Project Income
Any funds generated as a direct result of DOS award funds are deemed project income.
Project income must be reported to DOS. Examples of project income might include
service fees,client fees, usage or rental fees,sales of materials, and income received
from the sale of seized and forfeited assets (cash, personal,or real property). Project
income may only be used for allowable program costs anld must be spent prior to draw
downs. Project income should be reported quarterly by completing the Financial
Report in OGMS.
11. DOS Required Reports
1
The recipient agrees to submit, on or before scheduled due dates,such reports as
required by DOS.This includes filing required reports using OGMS. Failure to submit
reports by the due dates may result in delay for reimbursement requests. Prior to
submission, personally identifiable information (P11) musk be redacted from all financial
and programmatic reporting.
Virginia Department of Criminal Justice Services 4
I
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
12. Delegation of Responsibility
Any delegation of responsibility for carrying out award-funded activities to an office or
department that is not part of the grantee organization must be pursuant to a written
memorandum of understanding(MOU) by which the implementing office or department agrees
to comply with all applicable terms,conditions,and assurances.Any such delegation
notwithstanding,the applicant acknowledges by its acceptance of the award its ultimate
responsibility for compliance with all terms,conditions, and assurances of the award.
13. Procurement
All purchases for goods and services must comply with local established written
procurement policies. If a recipient does not have an established written policy,then
they must adhere to the Virginia Public Procurement Act:
https://dgs.virginia.gov/procurement/policy-consulting-- review/policy/
Procurement transactions,whether negotiated or advertised, and without regard to
dollar value,shall be conducted in a manner to provide maximum open and free
competition.
Any exemption from this regulation requires the prior approval of DOS and is only
given in unusual circumstances.Any request for exemption must be submitted in
writing to DOS.
14. Nondiscrimination Under State Awards and Programs
No person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination on the basis of race, color, religion, national origin,sex,
pregnancy, childbirth or related medical conditions, age, marital status,sexual
orientation, gender identity, disability, or status as a vet1Iran under any program or
activity receiving state financial assistance or under any program or activity conducted
by or on behalf of any state agency.
The formal awards that DOS enters into with all recipients require compliance with all
applicable federal,state,and local laws, regulations, executive orders,and ordinances
related to the expenditure of award money and the activities financed by the award
money.
15. Personnel Cost
Funds may only be used for personnel costs and related benefits for individuals employed
on the award project. Payroll records must specify the funding program and funding
sources with clear identification by cost center or code.Charges for salaries,wages, and
fringe benefits must accurately reflect the actual work performed by funded staff during
the project period and be supported by timesheets that indicate actual hours worked. If a
pay period extends beyond the project end date,do not split the costs as long as the award
recipient is receiving a continuation award. However,costs for salaries, benefits, or other
Virginia Department of Criminal Justice Services 5
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
related expenses cannot be charged to the award after an individual leaves the award
program or outside the award period.
16. Duplicative Funding
If the recipient currently has other active awards of feder I or state funds, if the recipient
receives any other award of federal or state funds during the period of performance for this
award, or uses matching funds from other sources as part of the project budget,the recipient
must promptly determine whether funds from any of tho a federal or state awards or matching
funds from other sources have been, are being,or are to be used (in whole or in part)for one or
more of the identical cost items for which funds are provided under this award. If so,the
recipient must promptly notify DOS in writing of the potential duplication, and if requested by
DOS, must seek a budget-modification or change-of-project-scope to eliminate any
inappropriate duplication of funding.
17. Employment Eligibility Verification
The grantee is required to properly verify the identity and employment eligibility of all
individuals that will be funded (in whole or in part)with t I ese award funds.To satisfy the
requirement of this condition a recipient must use the Form 1-9 Employment Eligibility
Verification process. More information can be found at hitps://www.uscis.gov/i-9.As part of
the recordkeeping for the award,the recipient must maintain records of all employment
eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements. For questions about this condition, please contact your
grant monitor.
18. Remedies for Non-compliance of Award Requirements:
Failure to comply with any one or more of these award requirement—whether a condition set
out in full above, a condition incorporated by reference below, or a certification or assurance
related to conduct during the award period—may result in the DOS taking appropriate action
with respect to the recipient and the award.Among other things, DOS may withhold award
funds,disallow costs,or suspend or terminate the award.
19. Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct
The recipient must notify the DOS Grant Monitor of any suspected fraud,waste, abuse,or
misconduct involving or relating to funds under this award.
20. Payment Offset Notification
This is the reduction or withholding of a recipient payment to satisfy a delinquent debt
owed to the Commonwealth of Virginia or the United States federal government. Grantees
are advised that if delinquent debts are owed to the Commonwealth of Virginia or the
United States Government,The Virginia Department of Taxation or United States
Department of Treasury could withhold or reduce (offset)the claim reimbursement to
satisfy the debt.
Virginia Department of Criminal Justice Services 6
F
Award Special Conditions, Reporting Requirements,and Project Due Date August 2026
The Virginia Department of Taxation (TAX) is responsible for administering the Set-Off
Debt Collection Program.The Set-Off Debt Collection Program is a legal remedy for
collecting delinquent debts owed to the Commonwealth of Virginia by withholding
reimbursement claim payments. If a reimbursement is reduced to satisfy a Virginia unpaid
debt, and you have any questions or disagree, please contact The Virginia Department of
Taxation Collections at (804)367-8045.
The United States Department of Treasury(USDT) is responsible for administering the
Treasury Offset Program (TOP).The Treasury Offset Program is a federal government-wide
debt collection program that recovers delinquent debts owed to the United States federal
government by withholding reimbursement claim payme its. If a TOP offset is applied,the
recipient will receive a letter via USPS mail,that identifies�the TOP offset amount and the
federal agency(ies)to which the debt was applied.The federal agency contact(s)
information will be included in the letter.
Before DOS issues a reimbursement claim payment,the Commonwealth's Financial
Accounting System checks to see if there are any overdue debt claims owed to state or
federal agencies. If there is a pending claim, or multiple claims,TAX or USDT may withhold
or reduce the reimbursement claim payment by the amount of the debt owed.There is the
possibility that recipient payments can have both TAX and USDT offsets applied.
I
I
DOS does not maintain records of debts that may be owed to other state or federal
agencies. If you have already paid your debt in full,or you don't owe the debt for other
reasons,the agency collecting the debt is responsible for returning any part of your
payment that should not have been reduced.
To avoid disruption in funding, DOS strongly encourages all recipients to regularly verify
their organization's status with respect to any outstanding debts owed to the
Commonwealth of Virginia or the United States federal government.
21.State-General Funds Yearly Re-appropriation Process
Please be advised that the State Fiscal Year closes on June 30.All State-General funds
awarded through this program are subject to the re-appropriation process at fiscal year-
end,which includes review and approval by the appropriate state agencies.Access to State-
General funds for drawdown and reimbursement is restricted during this review period,
which typically lasts several months.To avoid delays associated with re-appropriation,
grantees may be asked to estimate projected costs and request any remaining State-
General funds prior to June 30.
I
22.Additional"Action Item"encumbrances
Any additional "action item" encumbrances related to lie award will be listed online on OGMS
under the menu item "Grants>Encumbrances."The recipient must address these items before
DOS staff can approve a claim marked as"Submitted"and disburse funds. If an encumbrance is
placed on a grant while claims are in "Awaiting Payment, Correcting, Editing or Submitted"
Virginia Department of Criminal Justice Services 7
I
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
status,the claims will be voided or withdrawn by DOS staff.The grantee may resubmit claims
that were withdrawn or voided once the encumbrance is resolved.
Unless otherwise stated,these encumbrances must be met by the stated deadline in OGMS. If
they remain unmet after this date,then the grantee must report to the DOS, by letter,the
steps taken to achieve compliance,the reasons for non-compliance,and the expected date of
compliance.
Virginia Department of Criminal Justice Services 8
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
i
Reporting Requirements and Projected Due Dates
Virginia Department of Criminal Justice Services (DOS)
1100 Bank Street, 12th Floor
Richmond,VA 23219
FY 2027 Safer Communities Girant Program
Funding Opportunity#574587
REPORTING REQUIREMENTS
By accepting the accompanying award,you agree to submit online quarterly financial reports
and programmatic progress reports for this grant throughout the grant period,as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date,any of the required
financial and progress reports for the current award are more than 30 days overdue.For good
cause,submitted in writing by the grant recipient,DOS may waive this provision.
To submit reports,requests,and to view the award,refer to the On-line Grants Management
System (OGMS) at our website: ogms.dcis.virginia.gov. In order to use this web-based system,
if you have not previously done so,you must register in OGMS.
• Financial Reports and Reimbursements (Claims):
OGMS Detail of Expenditure/Reimbursement forms are due within 15 days after the end of
each calendar quarter.Claim reports are due even if no expenditures occurred during the
quarter.If the due date falls on a weekend or non-business day,the report is due on the
next business day. For financial questions,contact Jo'eph Thompson at(804) 225-2782 or
via email at Joseph.thompson@dcis.virginia.Rov.
• Progress Reports (Status Reports):
Progress reports(status reports in OGMS)for most award programs are due within 15 days after
the end of each calendar quarter and must be approved by your DOS Grant Monitor. Financial and
Reimbursement claims will not be approved for payment until Progress(Status) Reports have been
approved by the Grant Monitor. For status report questions,contact your assigned Grant Monitor.
• Budget(Contract)Amendments:
Budget Amendments may be submitted for consideration through OGMS. Please refer to
"8. Contract Amendments;' above. Please review your Special Conditions carefully to
determine the requirements and procedures for amending budgets.For contract
amendment questions,contact your assigned Grant Monitor.
Virginia Department of Criminal Justice Services 9
Award Special Conditions,Reporting Requirements,and Project Due Date August 2026
• Grant Closeout:
The award recipient has up to 45 days from the end of the award period to liquidate any
unpaid obligations and submit a final financial reportl The liquidation period exists to
allow projects time to receive final invoices and make final payments—no new obligations
may be incurred during this period. Unclaimed funds jwill have the potential to be
reappropriated by DOS, 60 days from the end of the award period.The closeout financial
reconciliations process can begin after the last claim ids marked as"Final Request—YES,"
even if the project end date has not arrived. Once the claims have been reconciled,any
unexpended funds will be de-obligated from the award amount and grantee access to
funds may not be available.
Closeout questions should be directed to Joseph Thompson at(804)225-2782 or via email at
Joseph.thompson@dcis.virginia.gov.
FINANCIAL AND PROGRAMMATIC REPORTING SCHEDULE
Calendar Quarter
Report Due Dates
Ending Dates
9/30/2026 10/15/2026
12/31/2026 1/15/2027
3/31/2027 4/15/2027
6/30/2027 7/15/2027
Final 8/15/2027
GENERAL OGMS SUPPORT
For technical assistance regarding OGMS, please e-mail: ogmssupport@dcis.virginia.gov.
For award-related questions or requests, please contact your assigned DOS Grant Monitor.
Virginia Department of Criminal Justice Services 10
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 21st day of September, 2026.
No. 43470-092126.
AN ORDINANCE authorizing the acceptance of th FY2027 Department of Motor Vehicles
(DMV) Highway Safety (Selective Enforcement—Alcohol) Grant; authorizing execution of any
required documents on behalf of the City; appropriating funds detailed more fully infra; and
dispensing with the second reading of this ordinance by ti{le.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the FY2027 DMV Highway Safety(Selective
Enforcement—Alcohol)Grant funds in the amount of$40,050,with an in-kind local match for fuel
and maintenance in the amount of$20,025, to pay off-duty officers to work special enforcement
efforts to reduce alcohol-related crashes, as more particularly described in the City Manager's
Report dated September 21, 2026.
2. The City Manager, or designee,is hereby authorized to accept, execute, and file on
behalf of the City of Roanoke any and all documents required to obtain such funding. All such
documents to be approved as to form by the City Attorney.
3. The City Manager, or designee, is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
4. The following sections of the Grant Fund appropriations be and the same are hereby
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Personnel 235.3111.0000.51003.400221 $40,050
Revenues
VA Department of Motor Vehicles
—Federal Pass-Through Grant 235.3111.0000.40127.400221 $40,050
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: '`� ,' i
ti
c--i
.+
s 91.....e.......
Rw
Deputy City Clerk. —,
-,�.
City Manager's Report
�� Submitted by: Scott Booth, Chief
Police Department
ROANOKE KE September 21, 2026
Title: Acceptance and Appropriation for the 2027 Virginia Department of Motor
Vehicles for highway safety grant-Alcohol.
Background:
The National Highway Safety Act of 1966 provides federal grants to states to support
coordinated national highway safety programs. The Virginia Department of Motor Vehicles
(DMV) is responsible for administering these federal highway safety funds and serves as a
valuable resource to the Virginia Legislature on highway safety issues. The Virginia DMV
provides grants for programs which are designed to reduce the number of fatalities, injuries,
and related economic losses resulting from traffic crashes on Virginia's roadways.
Considerations:
The police department was awarded $40,050.00 to help fund special enforcement efforts in
the City of Roanoke. There is an in-kind match for fuel and maintenance of$20,025.00 that
will be used from our general fund. The police department will use the funding to pay off-duty
officers to work special enforcement efforts to reduce alcohol-related crashes.
Recommended Action:
Acceptance of the 2027 Selective Enforcement Virginia!Motor Vehicles grant described above
and authorize the City Manager, or designee, to execute the grant agreement and any related
documents; all such documents to be approved as to form by the City Attorney.
Adopt the accompanying ordinance to establish a revenue estimate in the amount of
$40,050.00 into accounts to be established by the Director of Finance in the grant fund.
Valmarie Turner, City Manager
a •'yy'
2300 W.Broad Sr.
.1. J tt P.O.Box 274I2
Richmond.VA 23269-0001
Saundra M.Jack COMMMO\R'EALTJI of VIRGINIA (804)4977100
TM.711 or(800)828-1120
Commissioner Department of Motor Vehicles dine.irginia.gov
08/28/2026
Kenneth Wilkerson
215 Church Ave.Room 254
Roanoke,Virginia,24011-
Dear Kenneth Wilkerson:
Thank you for applying to the Virginia Department of Motor Vehicles for highway safety grant funding to support your transportation
safety initiative.The Spanberger administration remains dedicated to keeping safety a top priority across our Commonwealth's
transportation system,and we are grateful for your partnership in this vital work.
am pleased to inform you that the highway safety project proposal(s)listed below is approved for pass-through grant funding from the
National lghway Traffic Safety Administration(NFfTSA)for Federal Fiscal Year(FFY)2027.
Project Number Project Title Amount Approved
ENF_AL-2027-574424-274424 Selective Enforcement-Alcohol $40,050.00
The availability of funds under this grant is contingent upon three conditions:(1)the project director and the fiscal contact responsible
for the financial management of your grant(s)must attend a grantee workshop,(2)full execution of FFY 2027 Grant Agreement by the
sub-recipient and Department of Motor Vehicles,and(3)the release of federal funds to the Commonwealth.Your assigned project
monitor will contact you to provide the dates and locations for this mandatory training.
Access to the lghway Safety Grant Agreement will be available in the eGrants system following the training session.As a grant
recipient,please review all information carefully,including the applicable sections of the Code of Federal Regulations.If you have any
questions about the grant conditions,contact the program manager assigned;to your grant(s).
Thank you for your commitment and participation in improving highway safety.We look forward to the positive impact that your
project(s)will have on making our roadways safer.
Sincerelyi,
44v,644*. ildest
Saundra M.Jack
Commissioner
Contract Attachments
Cltoots\Tontrat 9.01webapps1R0011pdfNtenp 17879331!39203 dynarricFC .pdf 2of 3
274424 - Selective Enforcement -Alcohol
Grant Details
•
Funding Opportunity: 3383-Law Enforcement Grant-FFY 202k
Program Area: Law Enforcement Grant
Status Awarded
Organization: Roanoke Qty
Budget
Personnel
Description `,Quantity Cost per Unit':• Federal Funds(Approved Line Rem Am Requested sted tncreaselDecrease Adusted Line Item Amount
Selective Enforcement OT 750.00 $51.00 $38250.00 $0.00 $0.00
$38,250.00 $0.00 $0.00
Personnel Fringe Benefits
Description liQuantitif Cost per Urtit Federal Hands(Approved Line Rem Amount) Requested Inc reaseiDecrease Adjusted Line Item Amount
No Data for Table
Training/Travel
Description Quantity Cost per Unit Federal Fu>ds(Approved line Rem Amalie) RequestedlncreaseiDecrease Adjusted Line Item Amount
UAHSOTraining 2 $900.00 $1,800.00 $0.00 $0.00
$1,800.00 $0.00 $0.00
Equipment
Description : Quantity li Cost per lJrst, Federal Funds(Appra ed Line Rem Amount) Requested IncreaseiDecrease Adjusted Line Rem Amorut
No Data for Table
Match
Match Type Description f t►tatch+M=wurt(Approved Line Rem Amorud)'.f liaquested IncreaseiDecrease, ---Adjusted tine item A mar+d
In-tend Fuel and lMintenance $20,025.00 $0.00 $0.00
$20,025.00 $0.00 $0.00
Budget Summary
Total Personnel
Original Amount $38,250.00
A4ustedAmount $0.00
Total Personnel Fringe Benefits
1 of 2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21St day of September, 2026.
No. 43471-092126.
AN ORDINANCE authorizing the acceptance of the FY2027 Department of Motor Vehicles
(DMV) Traffic Safety (Selective Enforcement — Police Traffic Services) Grant; authorizing
execution of any required documents on behalf of the City; appropriating funds detailed more fully
infra; and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the FY2027 DMV Traffic Safety (Selective
Enforcement—Police Traffic Services)Grant funds in the amount of$70,678,with an in-kind match
for fuel and maintenance in the amount of$35,339, to be used to pay off-duty officers to work
special enforcement efforts to reduce speed-related traffic crashes,fatalities and pedestrian crashes,
as more particularly described in the City Manager's Report dated September 21, 2026.
2. The City Manager, or designee, is hereby authorized to accept, execute, and file on
behalf of the City of Roanoke any and all documents required to obtain such funding. All such
documents to be approved as to form by the City Attorney.
3. The City Manager, or designee, is further ;directed to furnish such additional
information as may be required in connection with the acceptance of the foregoing funding or with
such project.
4. The following sections of the Grant Fund appropriations be and the same are hereby
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Personnel 235.3111.0000.51003.400222 $70,678
Revenues
VA Depaitiiient of Motor Vehicles
—Federal Pass-Through Grant 235.3111.0000.40127.400222 $70,678
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: t s :
Deputy City
ii
I
City Manager's Report
Submitted by: Scott Booth, Chief
� Police Department
ROANOKE September 21, 2026
Title: Acceptance and Appropriation for the 2027 Virginia Department of Motor
Vehicles for highway safety grant- Police Traffic Services.
Background:
The National Highway Safety Act of 1966 provides federal grants to states to support
coordinated national highway safety programs. The Virginia Department of Motor Vehicles
(DMV) is responsible for administering these federal highway safety issues. The Virginia DMV
provides grants for programs which are designed to reduce the number of fatalities, injuries,
and related economic losses resulting from traffic crashes(on Virginia's roadways.
Considerations:
The police department was awarded $70,677.80 to help fund special enforcement efforts in
the City of Roanoke. There is an in-kind match for fuel and maintenance of$35,339.00 that
will be from the police department's general fund. The police department will use the funding
to pay off-duty officers to work special enforcement efforts to reduce speed-related traffic
crashes, fatalities, and pedestrian crashes.
Recommended Action:
Acceptance of the 2027 Selective Enforcement Virginia Department of Motor Vehicles grant
described above and authorize the City Manager, or designee, to execute the grant agreement
and any related documents; all such documents to be approved as to form by City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of
$70,677.80 into accounts to be established by the Director of Finance in grant fund.
Valmarie Turner, City Manager
Rd. 2300 W,Broad St.
P.O.Box 27422
Richmond.VA 23269-0001
Saundra M.Jack COMMONWEALTH of VIRGINIA (804)4977100
Tr Y:711 or(800)828-1120
Commissioner Department of Motor Vehicles dunxirginia.gov
08/28/2026
Kenneth Wilkerson
215 Church Ave,Room 254
Roanoke,Virginia,24011-
Dear Kenneth Wilkerson:
Thank you for applying to the Virginia Department of Motor Vehicles for highway safety grant funding to support your transportation
safety initiative.The Spanberger administration remains dedicated to keeping safety a top priority across our Commonwealth's
transportation system,and we are grateful for your partnership in this vital work.
I am pleased to inform you that the highway safety project proposal(s)listed belowis approved for pass-through grant funding from the
National highway Traffic Safety Administration(NHTSA)for Federal Fiscal Year(FFY)2027.
Project Number Project Title Amount Approved
BPT-2027-574425-274425 Selective Enforcement-Police Traffic Services $70,677.80
is
The availability of funds under this grant is contingent upon three conditions:(1)the project director and the fiscal contact responsible
for the financial management of your grant(s)must attend a grantee workshop,(2)(till execution of FFY 2027 Grant Agreement by the
sub-recipient and Department of Motor Vehicles,and(3)the release of federal funds to the Commonwealth.Your assigned project
monitor will contact you to provide the dates and locations for this mandatory training.
Access to the highway Safety Grant Agreement will be available in the eGrants system following the training session.As a grant
recipient,please review all information carefully,including the applicable sections ofthe Code of Federal Regulations.If you have any
questions about the grant conditions,contact the program manager assigned to your grant(s).
Thank you for your commitment and participation in improving highway safety.We look forward to the positive impact that your
project(s)will have on making our roadways safer.
Sincerely,
4.4••14..A . $144,4
Saundra M.Jack
Commissioner
Contract Attachments
Cltods\Tontat 9.01webapps1ROO11pdflterrp 178793322617(?dynarricFCF.pdf 2 cif 3
^ l
274425 - Selective Enforcement - Police Traffic Services
Grant Details
Funding Opportunity: 3383-Law Effacement Grant-FFY 2027
Program Area: Law Enforcement Grant
Status Awarded
Organization: Roanoke City
Budget
Personnel
Description Quantity'`Cost per limit j Federal Funds(Approved Line gem Amount) Requested Increase/Decrease Adjusted Line Item Amoral
SelectheEnforcementOT 850.00 $51.00 $43,350.00 $0.00 $0.00
$43,350.00 $0.00 $0.00
Personnel Fringe Benefits
-- --
Description It-Quantity Cost per ilnit r Federal Funds(Approved Line Item Amount) Requested Increase/Decrease Adjusted Line gem Amount
No Data far Table
Training/Travel
Desch host _r Unit Federal Funds(Approved Lure Item Amourd Requested IncreaselDecrease
lj�^�Yi .. Pe (Appr ) tires Adusted Line!tern Arnow*
No Data for Table
Equipment
Descriptien ':Quantity Cast per Unit— Federal Finds(Approved LFne Item A,masd)` y Requested Uicrease &l crease usted Line Item Amount
RADAR 6 $2,992.80 $17.956.80 $0.00 $0.00
UDAR 4 $2.342.75 $9,371.00 $0.00 $0.00
$27,327.80 $0.00 $0.00
Match
Match Type j Description ', Match Arrant(ApprcvEsd Line Item Arnow) Requested Increase) crease _-_._&dusted Line Gem Amourd
In•lGnd Fuel and(Maintenance $35.339.00 $0.00 $0.00
$35,339.00 $0.00 $0.00
Budget Summary
Total Personnel
Original Amount $43,350.00
AdjustedAmount: $0.00
1 Of 2
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 21st day of September, 2026.
No. 43472-092126.
AN ORDINANCE authorizing the acceptance of the 2025 BJA FY25 Edward Byrne
Memorial Justice Assistance Grant(JAG)Program—Local Formula made to the City of Roanoke by
the United States Department of Justice;authorizing.the City Manager,or designee,to execute any
required documents necessary to accept such Grant; appropriating funds detailed more fully infra;
and dispensing with the second reading of this ordinance by title.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Graan t from the United States Department
of Justice pursuant to the 2025 BJA FY25 Edward Byrne Mem Trial Justice Assistance Grant(JAG)
Program — Local Formula, in the total amount of$65,414, with no local match, to be used to
purchase two next-generation Unmanned Aircraft System platforms and to purchase
communications equipment for the department's 24-operator SWAT team. Such Grant being more
particularly described in the City Manager's Report dated September 21,2026.
2. The City Manager,or designee,is hereby authorized to execute and file,on behalf of
the City, any documents setting forth the conditions of the Grant in a form approved by the City
Attorney.
3. The City Manager, or designee, is further directed to furnish such additional
information as may be required by the United States Department of Justice in connection with
acceptance of the foregoing Grant.
4. The following sections of the Grant Fund Appropriations be,and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Drone Equipment 235.3111.0000.55090.400220 $47,000
SWAT Communication Equipment 235.3111.0000.55090.400220 18,414
Revenues
Office of Justice Programs—
Federal Grant 235.3111.0000.40121.400220 $65,414
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
Deputy City
City Manager's Report
Submitted by: Scott Booth, Chief
Police Department
ROANOKE KE September 21, 2026
Title: Acceptance and Appropriation of the 2025 BJA FY25 Edward Byrne
Memorial Justice Assistance Grant Program.
Background:
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the leading source of
federal justice funding to state and local jurisdictions. The Roanoke Police Department has
utilized this grant funding opportunity to fund a number of programs, equipment purchases,
and projects over the years.
Considerations:
The police department has been awarded $65,414.00 with no local match to purchase two
next-generation UAS Platforms. This will supplement the RPD's current Unmanned Aircraft
System (UAS). These systems will expand operational capabilities and improve tactical
effectiveness in both indoor and outdoor environments across the Roanoke area. The second
initiative is to purchase communications equipment for the department's 24-operator SWAT
team. This upgrade will include headset cables, push-to-talk cables, headset microphones,
and ear-seal hygiene kits. These enhancements will ensure reliable verbal communication
between SWAT personnel and ROC3 operators, enabling coordinated operations despite
barriers such as noise, structural obstacles, and distance. Additionally, SWAT officers will be
able to receive real-time intelligence from RPD crime analysts during active deployments.
Recommended Action:
Acceptance of the 2025 BJA FY25 Edward Byrne Justice;Assistance Grant described above
and authorize the City Manager, or designee, to execute the grant agreement and any related
documents; such as documents to be approved as to form by the City Attorney. Adopt the
accompanying budget ordinance to establish a revenue estimate in the amount of$65,414 into
accounts to be established by the Director of Finance in the grant fund.
Valmarie Turner, City Manager
2025 BJA FY25 Edward Byrne Memorial Justice Assistance Grant(JAG) Program—Local
Formula.
The approved award amount is$65,414.
July 31,2026
Dear Valmarie Turner,
On behalf of the Attorney General, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by CITY OF ROANOKE for an award under the
funding opportunity entitled 2025 BJA FY25 Edward Byrne Memorial Justice Assistance Grant(JAG)
Program—Local Formula.The approved award amount is$65414.
Review the Award Instrument below carefully and familiarize yourself with all conditions and
requirements before accepting your award.The Award Instrument includes the Award Offer(Award
Information, Project Information, Financial Information, and Award Conditions)and Award
Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award
Documents.
Please note that award requirements include not only the conditions and limitations set forth in the
Award Offer, but also compliance with assurances and certifications that relate to conduct during the
period of performance for the award.These requirements encompass financial,administrative, and
programmatic matters, as well as other important matters(e.g., specific restrictions on use of funds).
Therefore, all key staff should receive the award conditions,the assurances and certifications, and
the application as approved by OJP,so that they understand the award requirements. Information on
all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue
appropriate remedies for non-compliance,which may include termination of the award and/or a
requirement to repay award funds.
Prior to accepting the award,your Entity Administrator must assign a Financial Manager, Grant
Award Administrator, and Authorized Representative(s)in the Justice Grants System (JustGrants).
The Entity Administrator will need to ensure the assigned Authorized Representative(s)is current
and has the legal authority to accept awards and bind the entity to the award terms and
conditions. To accept the award,the Authorized Representative(s) must accept all parts of the
Award Offer in the Justice Grants System (JustGrants), including by executing the required
declaration and certification,within 45 days from the award date.
To access your funds,you will need to enroll in the Automated Standard Application for Payments
(ASAP)system, if you haven't already completed the enrollment process in ASAP.The Entity
Administrator should have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen A. Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs(OJP), U.S. Department of Justice
(DOJ)enforces federal civil rights laws and other provisions tha��t prohibit discrimination by recipients
of federal financial assistance from OJP,the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, require recipients of federal financial assistance(recipients)to give
assurances that they will comply with those laws. Taken together,these and other civil rights laws
prohibit recipients from discriminating in the provision of services and employment because of race,
color, national origin, religion, disability, and sex or from discriminating in the provision of services on
the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other
applicable nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of
1968,which prohibits discrimination on the basis of religion in addition to race, color, national origin,
and sex. Recipients may also have related requirements regarding the development and
implementation of equal employment opportunity programs.
OCR provides technical assistance,training, and other resources to help recipients comply with civil
rights obligations. Further, OCR administratively enforces civil rights laws and nondiscrimination
provisions by investigating DOJ recipients that are the subject of discrimination complaints. In
addition, OCR conducts compliance reviews of DOJ recipients based on regulatory criteria. These
investigations and compliance reviews permit OCR to evaluate whether DOJ recipients are providing
services to the public and engaging in employment practices in a nondiscriminatory manner.
For more information about OCR,your civil rights and nondiscrimination responsibilities, how to
notify your employees or beneficiaries of their civil rights protections and responsibilities and how to
file a complaint, as well as technical assistance,training, and other resources, please
visit www.ojp.gov/program/civil-rights-office/outreach. If you would like OCR to assist you in fulfilling
your civil rights or nondiscrimination responsibilities, please contact us
at askOCR@ojp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts_
Memorandum Regarding NEPA
NEPA Letter Type
OJP-Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
All BJA awards are subject to the National Environmental Policy Act(NEPA, 42 U.S.C. 4321 et
seq.) and other related federal laws (including the National Historic Preservation Act), if
applicable.Award recipients (and subrecipients, as applicable) must support BJA's compliance
with NEPA by providing details about their project, its location, and any resources that might be
affected. BJA complies with NEPA(and other related federal laws)for an award-funded activity
by evaluating the environmental impacts of the activity in one of three levels of analysis: a
Categorical Exclusion (CATEX), an Environmental Assessment(EA), or an Environmental
Impact Statement(EIS). See https://bja.ojp.gov/funding/repa-guidance for additional
information regarding NEPA implementation.
Carefully review the conditions on this award for information about any requirements specific to
NEPA compliance for this award.
After completion of any required environmental analysis, throughout the term of this award the
recipient must inform BJA of(1)any change(s)that it is considering making to the previously
assessed activity that may be relevant to environmental impact; or(2)any proposed new
activities or changed circumstances that may require assessment as to environmental impact,
such as new activities that involve the use of chemicals or involve construction or major
renovation.The recipient may not implement a proposed change or new activity until BJA,with
the assistance of the recipient, has determined whether the proposed change or new activity(or
changed circumstances)will require additional review under NEPA. Approval for implementation
will not be unreasonably withheld as long as any requested modifications) is consistent with
eligible program purposes and found acceptable under an approved environmental impact
review process.
Questions about NEPA compliance may be directed to your grant manager.
1
NEPA Coordinator
First Name
Chris
Middle Name
Last Name
Casto
if
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21St day of September, 2026.
No. 43473-092126.
AN ORDINANCE amending and reordaining Section 2-316, Youth athletics review board,
Article XIV,Authorities,boards, commissions and committees generally, Chapter 2,Administration,
Code of the City of Roanoke(1979)as amended;providing for an effective date; and dispensing with
the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 2-316, Youth athletics review board, Article XIV, Authorities, boards,
commissions and committees generally, Chapter 2, Administration, Code of the City of Roanoke
(1979) as amended to read and provide as follows:
Sec. 2-316. Youth athletics review board.
(a) Established; composition. There is hereby established the youth athletics
review board("YARB")as an advisory board.The YARB shall consist of seven
(7) members who shall be appointed by city council, none of whom shall be
members of city council. Pursuant to section 2-282, the mayor shall not serve
ex officio. The director of parks and recreation will serve as an ex-officio
member.
Members shall not be actively affiliated with any city recreation club or city youth athletic
program provider. Active affiliation includes,but is not limited to, serving in any leadership,
advisory,managerial,or volunteer role through the City that involves decision-making
authority,program oversight,or direct involvement in operations, including positions such
as coach,coordinator,athletic director,or board member,regardless of title.
* * *
2. This Ordinance shall be effective January 1, 2027.
3. Pursuant to Section 12 of the Roanoke City Charter,the second reading by title of this
Ordinance is hereby dispensed with.
ATTEST:
Deputy City Clerk
/NW Office of the City Attorney
ROANOKE September 21, 2026
Title: Adoption of an Ordinance amending and reordaining Section 2-316, Youth
athletics review board, Article XIV, Authorities, boards, commissions and
committees generally, Chapter 2, Administration, Code of the City of
Roanoke (1979) as amended.
Background:
The Parks and Recreation Department currently works with three advisory boards. Each plays
a unique role in shaping public input, recommending policy, and supporting programming. The
Youth Athletics Review Board. one of the three mentioned boards. provides guidance on youth
athletics policy and operations. Responsibilities include reviewing sport bylaws, bridging
communication gaps between the public and staff, and advocating for equity and
accountability in youth athletics.
Considerations:
The board is composed of up to 7 members and supports communication between recreations
clubs and the City. Amending the code to reform board membership to include non-recreation
club/zone provider affiliated individuals, who are passionate about youth athletics, would
facilitate equity and fairness.
Recommended Action:
Adopt the attached Ordinance amending Section 2-316, Youth athletics review board, Article
XIV. Authorities. boards, commissions and committees generally, Chapter 2. Administration,
Code of the City of Roanoke (1979) as amended, effective January 1, 2027.
•
Laura Carini, City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 21St day of September, 2026.
No. 43474-092126.
AN ORDINANCE to repeal and replace Ordinance No. 43413-061526, adopted June 15,
2026, by adopting an Ordinance to correct an appropriations error in connection with transfer of
funding to specific local non-profit agencies recommended by the Human Services Advisory
Board; amending and reordaining certain sections of the 2026-2027 General Fund Appropriations;
authorizing the execution of any required documents on behalf of the City, appropriating funds
detailed more fully infra; and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Ordinance No. 43413-061526, adopted June 15, 2026, is hereby REPEALED.
2. The City of Roanoke does hereby approve and authorize the recommendations of
the Human Services Advisory Board's allocation for transferring funds in the amount of$400,000
to various local non-profit agencies for Fiscal Year 2027.
3. The City Manager, or designee,is authorized to execute a contract with the Council
of Community Services to conduct the necessary performance audits to evaluate the effectiveness
and efficiency of all funded programs by such agencies; all such contracts to be approved as to
form by the City Attorney.
4. The following sections of the 2026-2027 General Fund appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations:
Family Service of Roanoke Valley-Mental Health 101.5220.53922 3,000
Roanoke Area Ministries(RAM) 101.5220.53723 (25,000)
Family Service of Roanoke Valley-Taking Action Together(TAT) 101.5220.53919 2,000
Planned Parenthood South Atlantic 101.5220.53795 4,000
Blue Ridge Legal Services 101.5220.53923 4,000
Community Youth Programs at St.John's 101.5220.53797 4,000
Blue Ridge Literacy 101.5220.53990 4,000
Local Office on Aging,Inc(LOA) 101.5220.53722 4,000
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
Deputy City Clerk.
4
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 21St day of September, 2026.
No. 43475-092126.
A RESOLUTION creating a temporary ad hoc Professional Standards Committee.
WHEREAS,pursuant to Section 15.2-1411,Code of Virginia,and Section 2-280 of the Code
of the City of Roanoke, City Council may establish ad hoc committees to serve specific purposes;
and
WHEREAS, City Council desires to create a temporary ad hoc committee to advise, assist,
and make recommendations to Council on matters of professional standards, as more particularly
described below.
THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that:
1. A temporary ad hoc committee,to be known as the Professional Standards Committee
(the "Committee"), be, and is hereby created, whose duty shall be to advise, assist, and make
recommendations to Council on matters relating to the responsibilities of Council and its members
under the Roanoke City Charter and applicable law, and to promote and support adherence to the
City Council Code of Ethics and Conduct.
2. The Committee shall consist of five members,appointed by Council,who shall serve
at the pleasure of Council.The members will include the Personnel Chair and Vice Chair,and three
non-Council members with expertise in local government, human resources, and professional
standards.
3. The Committee shall meet as needed to accomplish its charge. A majority of the
appointed members shall constitute a quorum.
4. The Committee shall be temporary in nature and
d shall dissolve automatically upon
submission of its final report and recommendations to Council,or upon a determination by Council
that the Committee is no longer needed,whichever occurs first,unless extended or reconstituted by
further action of Council.
ATTEST: a:
t
Deputy City Clerk. _ T
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.19
ROANOKE
Office of Sustainability
2024 Greenhouse Gas
Emissions
Report
Measuring Decarbonization Progress
Against a 2016 Baseline
ROANOKE
lovall ADOPTED CLIMATE ACTION PLAN GOALS
Reduce Municipal Emissions by 50% by 2030 from a 2016 Baseline
Mitigation Actions:
• Adopt climate change as a strategic initiative and provide leadership training
• Enter into a Performance Management Contract to achieve time-critical progress on building
energy efficiency and conservation
• Add solar(& back up battery power) to the top energy-intensive buildings and/or newly re-
. roofed buildings
• Collaborate with AEP to change street lighting to LED lights
• Convert to diesel alternative on daily-use heavy vehicles
• New passenger and light duty trucks purchased as electric vehicles
Reduce Community Emissions by 50% by 2032 from a 2016 Baseline
Mitigation Actions:
• Provide education, identify and remove barriers to action and active progress on energy
reduction and transportation goals
• Hire Sustainability Business Liaison
• Engage largest employers and other businesses in active Emissions Reductions Workgroups
• Promote/Incentivize/Maximize Participation in the Commercial Property-Assessed Clean Energy
Program (C-PACE)for businesses, industry,churches, NGOs, healthcare,& higher education
facilities
• Promote& utilize Healthy Homes& Weatherization Programs
• Promote& utilize Inflation Reduction Act (IRA) funding,Tax Rebate Programs,and Solarize
Roanoke for emission reduction goals
Heat Adaptations & Resiliency
Adaptation Actions:
• Work with citizens to find heat-solutions based on work completed through the National
Science Foundation Grant and NOAA Carilion Grant
• Develop network of cooling centers and incorporate Resilience Hub features into
identified community buildings
• Create a comprehensive city-wide tree planting plan to address urban heat
• Incentivize commercial business tree planting/land conversion under Stormwater Fee or
private-public partnership
Decarbonize Transportation
Mitigation Actions:
• Support and incentivize electric vehicles (EV) & infrastructure,Valley Metro
improvements and fleet conversion to EV and/or hydrogen fueled buses
• Continue work on Complete Streets and Vision Zero to reduce pedestrian and bike
fatalities and support neighborhood-commerce connectivity
• Support&facilitate alternative fuel filling stations for commercial heavy duty vehicles
prior to EV viability
• Create an EV Community Taskforce Committee,work with stakeholders on a regional EV
plan, and implement with community decision making
,t! WHERE WE STAND
,. ),F
2016 Baseline 2024 Total 2030 Target
32,555 28,320 .al
16,278
mt CO2e mt CO2e mt CO2e
Buildings 16,068 mt CO2e
19%
Lights: Traffic Signals, 6,846 mt CO2e
24% 57% Streetlights, Field Lights
Fleet 5,406 mt CO2e
32,555 — 28,320 = 4235
Reduction accomplished over 8 yea
28,320 — 16,278 = 12,042
Reduction needed over 6 years
erl. BUILDINGS
ROANOKE
Electrical Consumption (kWh)
36000000 -
35000000 - 34,659,218
34000000 -
33000000 - 32,709,975
32000000 -
31000000 - 30,589,548
29,864,690
30000000 -
29000000 -
28000000 -
27000000
2016 2019 2023 2024
—14% Electricity Use
Consumption dropped from 34.7M kWh (2016) to 29.9M kWh (2024)
+27%Electrical Costs
Costs rose from $3.3M to $4.2M/year. Utility cost per kWh up 47.7%
15 Facilities Improving
3,726,443 kWh total reduction 2016- 2024
7 Facilities Increased Usage
Including 5 Fire Stations
ROANOKE BUILDINGS
Highlights
Buildings with the greatest reduction and increase in electricity use
FACILITY % REDUCTION FACILITY % INCREASE
Garden City Center -69.57% Mountain View Center +26%
Campbell Garage -68.33% Fire Station 04 +24%
Gainsboro Garage -61.08% Fire Station 13 +22%
Tower Garage -59.42% Fire Station 08 +16%
Church Ave Garage -54.15% Preston Park Center +15%
Elmwood Park -39.47% Fire Station 11 +13%
Main Jail -38.98% Fire Station 05 +11%
Municipal Building N. -34.19%
Eureka Park -33.38%
Fire Station 06 -30.71%
Norwich Center -29.20%
Courthouse -26.60%
Police Academy -25.73%
Market Garage -21.08%
Main Library -21.03%
ROANOKE
Eri BUILDINGS
Highlights
Buildings with the greatest overall electric use
kWh annual energy use which is 17,539 mt CO2e
These assets total 25,956,911
Focus will be on these highest users to review for possible energy reduction measures
Church Ave Garage 312480
Fire Station 01 371520
Parks & Rec Consolidated 428670
Municipal Building N. 547440
Police Academy 571968
Main Library 724160
Blue Hill Comm. Ctr. 911 727920
Jail Annex/Sheriff Dept. 874600
Courthouse 1008800
Public Works Service Ctr. 1037100
Police Building 1307700
Municipal Building S. 1476000
Main Jail 2065000
Berglund Center 5644800
AEP Streetlights 8858753
0 2000000 4000000 6000000 8000000 10000000
kWh
--:1` FLEET
ROANOKE
Fleet Annual Emissions (mt CO2e)
6000 , 5,580
5,406
5000 - 4,870
4,345
4000 -
3000 -
2000 -
1000 -
0 , I 1 __1
2016 2019 2023 2024
IFleet Emissions Up in 2024
Rose from 4,345 to 5,406 mt CO2e after COVID-era lows
I6%EV/Hybrid
28 hybrid + 15 EV vehicles out of 719 total
IPropane Conversion Underway
59 propane vehicles (lower carbon footprint than diesel)
1
IImpact Potential: 5,000 mt CO:e
Fleet decarbonization is a high-impact priority
ROANOKE
elIZI
FLEET
Fleet Fuel Total Gallons y Type --
2024 '>
2023
2019
2016
0 100000 200000 300000 41
■Gasoline • Diesel
Fleet Composition (FY2026) Gasoline (58%) IND
■ Diesel (19%)
Propane (5%)
■ Hybrid (4%)
• EV (2%)
• Fire/EMS (8%)
Other (4%)
►: Streetlights LIGHTS .
Electrical Consumption (kWh) a
9000 8,541
8000
7,297
6,827 6,846
7000
6000 I
5000
4000
3000
2000
1000 -
0
2016 2019 2023 2024
Slight increase in electricity use 2023-2024
Impact Potential: 3,000 mt CO2e
Continue working with AEP on LED conversion
W1 KEY PRIORITIES
ROANOKE
FOR 2030 GOAL
Buildings
• Audit underperforming buildings and plan for energy efficiency improvements
and deferred maintenance
• Explore automation of building energy management systems with real-time
monitoring
• Add climate change/energy efficiency funding to CIP budget
Fleet
• Plan for more EV fleet vehicles and EV infrastructure
• Continue converting diesel vehicles to propane
• Use telematics to right-size aging fleet
Lights
• Continue to work with AEP on streetlight conversion to LED
Renewable Energy
• Identify suitable properties for solar
• Identify suitable properties for solar + battery backup
~ ' %. CITY OF ROANOKE
7,2 H
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
•
Roanoke,Virginia 24011-153
tc Telephone:(540)853-2541
Fax:(540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
2026 RUTH VISUETE PEREZ,CMC
September 23, Assistant Deputy City Clerk
Daniel Cyrus
LD Cyrus Builders, Inc.
14803 Forest Road
Forest, Virginia 24551
Dear Mr. Cyrus:
I am enclosing copy of Ordinance No. 43476-092126 to rezone certain property located
at 2717 and 2719 Colonial Avenue, SW, and three parcels addressed as 0 Colonial
Avenue, SW, bearing Official Tax Map Nos. 1260313, 1260808, 1260807, 1260806, and
1260805, respectively (the "Property"), from MX, Mixed'Use District and R-7 Residential
District, to RMF, Residential District with conditions, and CN, Commercial Neighborhood
District, with conditions, as set forth in the Zoning Amendment Amended Application
No. 2 dated September 11, 2026.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 21, 2026, and is in full force and effect
upon its passage.
Sincerely,
Cecelia T. Webb, CMC
Deputy City Clerk
Enclosure
pc: Maa Vedai Properties 2 LLC, 1007 Clearfield Road, SW, Roanoke, Virginia
24015 1
Disciples of Christ Fellowship Ministries, 7316 Topping Street, Roanoke, Virginia
24019
M&L Property Investments LLC, 144 Charlie Road, Hardy, Virginia 24101
Kitt & Cleopatra Wilton, 2708 Bluefield Boulevard, SW, Roanoke, Virginia 24015
Glenn Englebert, 2714 Bluefield Boulevard, SW, Roanoke, Virginia 24015
Justin Gortman, 2702 Bluefield Boulevard, SW, Roanoke, Virginia 24015
Elizabeth Johnson Reynolds, 2634 Bluefield Boulevard, SW, Roanoke, Virginia
24015
Hallie E. Wilson, 2744 Thorndale Street, SW, Rolanoke, Virginia 24015
Joshua Ribeiro Cassler, 2738 Thorndale Street, SW, Roanoke, Virginia 24015
Cong Nguyenbang, 2732 Thorndale Street, SW, IRoanoke, Virginia 24015
I v
Daniel Cyrus
LD Cyrus Builders, Inc.
Page 2
Courtney Deacon, 2726 Thorndale Street, SW, Roanoke, Virginia 24015
Rebecca Kiser, 2722 Bluefield Boulevard, SW, Roanoke, Virginia 24015
Lorraine Galbraith, 6681 Bradshaw Road, Salem, Virginia 24153
Paula's Salon, Inc., 902 Old Court Lane, Roanoke, Virginia 24015
RDPAS LLC, 1917 Spring Hill Road, Salem, Virginia 24153
Lam Enterprises LLC, 3801 Electric Road, Roanoke, Virginia 24018
Geoffrey Gardner, 3144 Allendale Street, SW, Roanoke, Virginia 24014
The Honorable Brenda Hamilton, Circuit Court Clerk
Valmarie H. Turner, City Manager
Angie O'Brien, Deputy City Manager
Laura Carini, City Attorney
Kelvin Bratton, Director of Real Estate Valuation'
Luke Pugh, City Engineer
Katharine Gray, Interim Director, Planning Building and Development
Emily Clark, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 21St day of September, 2026.
No. 43476-092126.
AN ORDINANCE to rezone certain property located at 2717 and 2719 Colonial
Avenue, S.W., and three properties addressed as 0 Colonial Avenue, S.W., bearing
Official Tax Map Nos. 1260313, 1260808, 1260807, 1260806, and 1260805,respectively
(the "Property"), from MX, Mixed Use District and R-7, Residential District to RMF,
Residential District, with conditions, and CN, Commercial-Neighborhood District, with
conditions, and dispensing with the second reading of this ordinance by title.
WHEREAS, LD Cyrus Builders Inc. ("Applicant"), has made application to the
Council of the City of Roanoke, Virginia ("City Council"), to have the Property rezoned
from MX, Mixed Use District and R-7, Residential District to RMF, Residential District,
with conditions, and CN, Commercial-Neighborhood Dilstrict, with conditions, proffered
by the Applicant;
WHEREAS, the City Planning Commission, j er giving proper notice to all
concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, recommends such rezoning and has
made its recommendation to City Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on September 21, 2026 after due and timely notice thereof as required by §36.2-
540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both for and against the
proposed rezoning; and
1
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's
Comprehensive Plan, the Franklin Road/Colonial Avenue Area Plan, and the matters
presented at the public hearing, fmds that the public necessity, convenience, general
welfare and good zoning practice, require the rezoning of the subject property, and for
those reasons, is of the opinion that the hereinafter described property should be rezoned
as herein provided.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and
the Official Zoning Map, City of Roanoke, Virginia dated December 5, 2005, as
amended, be amended to reflect that the Property be and hereby is rezoned from MX,
Mixed Use District and R-7, Residential District to RMF, Residential District, with
conditions, and CN, Commercial-Neighborhood District,with conditions proffered by the
applicant, as set forth in the Zoning Amendment Amended Application No.1, as amended
at the Planning Commission public hearing and later submitted as Amended Application
No. 2 dated September 11, 2026, and as follows:
(a) The property to be rezoned to RMF Residential District ("RMF"), and all
Right of Way Improvements shall be developed in substantial conformity with
the concept plan prepared by Parker Design Group, Inc., dated September 11,
2026, attached to this Petition for Rezoning as "Exhibit A," and the proposed
building elevations attached as "Exhibit B,"i subject to any changes required
by the City during site plan review. The side and rear elevations of the
building shall utilize materials and architectural elements similar to those
depicted on the building elevations included in Exhibit B. The property to be
rezoned to CN Commercial-Neighborhood District ("CN") shall allow the
flowing selected permitted uses:
i. Residential Uses: dwellings.
2
ii. Commercial Uses—Office and Related Uses: business services not
otherwise listed; financial services; dental, medical, or optical
laboratory; testing and research laboratory; medical clinic; and general
or professional office.
iii. Commercial Uses—Miscellaneous: animal hospital or veterinary clinic
without outdoor pens or runs; commercial caterer; community market;
live-work unit; mixed-use building and studio or multimedia
production facility.
iv. Commercial Uses—Retail Sales and Service: bakery, confectionery, or
similar retail food production; general service establishment not
otherwise listed; personal service establishment not otherwise listed in
t the table; and retail sales establishmen,not otherwise listed.
v. Assembly and Entertainment Uses: club, lodge, or civic or social
organization; community center; eating establishment; health and
fitness center; meeting hall not abutting a residential district; park or
playground;place of worship; indoor recreation.
vi. Public, Institutional, and Community Facilities: artist studio;
community food operation; community garden; community housing
services; adult day-care center; child day-care center; adult day-care
home; child day-care home; business school or nonindustrial trade
school; college or university; elementary,middle, or secondary school;
industrial trade school; school for the arts; family day home; fire,
police, or emergency services; government office or other government
facility not otherwise listed; library; museum; post office; and supply
pantry.
vii. Utility Uses: basic utility distribution or collection.
viii. Accessory Uses: accessory uses not otherwise listed in the table;
accessory dwelling; home occupation excluding personal service;
electric-vehicle charging stations; personal-service home occupation;
homestay.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
` •eputy City-Clerk.
3
u
ovRo
` -' � N CITY COUNCIL AGENDA REPORT
�
To: Honorable Mayor and Members of City Council
Meeting: September 21 , 2026
Subject: Application by LD Cyrus Builders Inc., to rezone the property
located at 2717, 2719 and three pafcels addressed as 0 Colonial
Avenue SW; bearing Official Tax Map Nos. 1260313, 1260808,
1260807, 1260806, and 1260805 respectively, from MX, Mixed
Use District and R-7, Residential District to RMF, Residential
District, with conditions and CN, Commercial Neighborhood
District, with conditions.
Summary:
By a vote of 5-1 , with one seat vacant on the Commission, the Commission
recommends approval of the zoning amendment request. The Commission
finds the Amended Application No.1 , as amended at the public hearing and
later submitted as Amended Application No. 2, is consistent with the general
principles within the City's Comprehensive Plane Franklin Road/Colonial Avenue
Area Plan, and the Zoning Ordinance as the property will be developed and
used in a manner that supports the goals and purposes of these plans and
regulations.
Application Information:
Request: Rezone to RMF, Residential District, with conditions and
CN, Commercial Neighborhood District, with conditions
Owner: Disciples of Christ Fellowship Ministries, Inc
Applicant: Daniel Cyrus, LD Cyrus Builders, Inc.
Agent: Simon Rutrough, Parker, Design Group, Inc.
City Staff Person: Katharine Gray, Principal Planner
Address: 2717, 2719, and 0 Colonial Ave SW
Official Tax No: 1260313, 1260808, 1260807, 1260806, and 1260805
Site Area: +/- 2.18 acres
Relevant Plans: Franklin Road/Colonial Avenue Area Plan
Proposed Land Use: Residential and Commercial Neighborhood
Future Land Use: General Residential and Mixed Use
Filing Date: Original Application:July 27, 2026
Amended Application No.1 : August 18, 2026
Amended Application No. 2: September 14, 2026
Public Notification and Outreach:
• Cardinal News and Roanoke Rambler Legal
Advertisement (runs twice)
Required Public Notice - • Letters to Property owners abutting subject
State of Virginia Code property (includes across street/alley)
• Direct notice by mail includes neighboring
localities if applicable
Required Public Notice - • Posting a sign on the subject property with
City of Roanoke Zoning hearing date and contact for additional
Code information
• Posting applications - applications received
are posted on the PBD Board & Commission
page, providing instant access to the full
application and supporting documentation
• CivicSend Notices - Email notification
subscription to share information with
citizens and stakeholders according to their
preferences. Land Use Applications touch
PBD Outreach Beyond the inbox of subscribers at least 2 times -
State/City Code 1) Application filed; 2) Agenda and Staff
Requirements Report Posting; 3) Amended Information, if
applicable
• Neighborhood Leaders and Civic
Stakeholders Email Notice - Direct email to
leaders to share information; coincides with
CivicSend Notices
• CivicSend Notices to stakeholders
subscribed to notices from the Planning
Commission and PBD calendar
• All applicants are strongly advised to
PBD Recommended discuss project with area neighborhood
Applicant Outreach organizations and/or civic leagues and
adjoining property owners and/or tenants
• Applicant sent a mailed invitation and
Applicant Outreach hosted a community meeting on July 30,
2026.
2
Background:
The proposed zoning action spans five parcels all with frontage on Colonial Ave
SW. The largest property, 2717 Colonial Ave SW,1 is split-zoned with MX, Mixed
Use District along the Colonial Ave SW frontage and R-7, Residential District to
the rear. The other four parcels are all zoned MX, Mixed Use District.
The property known as 2717 Colonial Ave SW is currently vacant, except for a
driveway with access to Colonial Ave SW. The driveway previously provided
access to dwelling, but it was demolished in 2012 according to aerial imagery.
The residentially zoned portion of the property is in a low-lying area separating
it from Colonial Ave SW and the properties to the west. The property has a mix
of tree covered and vacant grassy areas.
The existing R-7 zoning is intended to provide a range of housing options and
to provide opportunities for compatible home-based entrepreneurship. All
dwelling types are permitted within the R-7 dist lict, including one and two
dwelling buildings, apartment buildings, and townhomes. Without subdivision
of the property, two dwelling units would be permitted. However, the parcel is
approximately 1 .25 acres, so subdivision would be likely. The minimum lot area
in R-7 is 5,500 sq ft. If the property were to be subdivided within R-7, then
right-of-way dedication would be needed for street development making it
challenging to estimate how many dwelling units could be permitted by-right
under the current R-7 zoning.
The other four properties along Colonial Ave SW are currently zoned MX, Mixed
Use. One of the properties is currently developed as a daycare and the other
three parcels are vacant or serving as parking for the daycare. The properties
are at grade with Colonial Ave SW for approximately 50 to 100 ft of depth, and
then the grade starts to drop extending furtherlback into each parcel from
Colonial Ave SW.
The existing MX, Mixed Use District, is intended to accommodate residential uses
and low-intensity, small-scale commercial uses. Dimensional regulations
implement neighborhood design principles for urban neighborhoods by
controlling building size and building placement, including a maximum lot area
of 15,000 sq ft or 0.34 acres. The MX District allows for a wide range of uses
that are intended to be compatible within a neighborhood. The property
immediately to the southwest of the subject properties are single-unit dwellings,
while the property to the northeast is used as commercial and industrial.
Proposed Use/Development:
The proposed rezoning from R-7, Residential District, and MX, Mixed Use
District, would facilitate the development of 19 townhome units and
commercial development. The largest parcel known as 2717 Colonial Ave SW
and approximately 3,800 sq ft of the parcel known as 2719 Colonial Ave SW are
3
proposed to be combined and rezoned to RMF, Residential District, with
conditions. The remainder of 2719 Colonial Ave SW and the other three parcels
known as 0 Colonial Ave SW are proposed to rezoned as CN, Commercial-
Neighborhood District, with conditions. The rezoning to CN would allow for all
of the commercial property to be combined into one parcel and developed
together.
The proposed proffered conditions would limit development of the 2717
Colonial Ave SW parcel and portion of the 2719 Colonial Ave SW parcel to be in
substantial conformity with the development plan and the building elevation.
This development plan specifies right-of-way improvements, the number of
units, the overall layout of the development, sidewalk circulation, number of
entrances, and general zoning regulations such as height, impervious surface,
and tree canopy. The development plan facilitates the development of 19, 3-
story townhomes spread across three buildings with one central shared
driveway. The driveway has sidewalk along one side for pedestrian connectivity
to Colonial Ave SW, and the sidewalk extends along the Colonial Ave SW
frontage. The building elevations depict the form, scale, massing, roof form,
glazing patterning, and materials of the townhomes.
The proposed proffered conditions of the four commercial properties would
limit the use of the property to include lower intensity uses from the base CN
district. Additionally, as part of the proposed proffered conditions, only one
driveway entrance would be permitted from Colonial Ave SW for access to the
proposed CN zoned properties.
Proffered Condition Requested to be Adopted:
The applicant hereby requests that the following proffered conditions be
adopted as they pertain to Official Tax Numbers: 1260313, 1260808, 1260807,
1260806, 1260805.
- The property to be rezoned to RMF Residential District ("RMF"), and all
Right of Way Improvements shall be developed in substantial
conformity with the concept plan prepared by Parker Design Group,
Inc., dated September 11 , 2026, attached to this Petition for Rezoning
as "Exhibit A," and the proposed building elevations attached as
"Exhibit B," subject to any changes required by the City during site plan
review. The side and rear elevations of the building shall utilize
materials and architectural elements similar to those depicted on the
building elevations included in Exhibit B.
- The property to be rezoned to CN Commercial-Neighborhood District
("CN") shall allow the flowing selected permitted uses:
- Residential Uses: dwellings.
- Commercial Uses—Office and Related Uses: business services not
otherwise listed; financial services; dental, medical, or optical
4
laboratory; testing and research laboratory; medical clinic; and general
or professional office.
- Commercial Uses—Miscellaneous: animal hospital or veterinary clinic
without outdoor pens or runs; commercial caterer; community market;
live-work unit; mixed-use building; and Studio or multimedia
production facility.
- Commercial Uses—Retail Sales and Service: bakery, confectionery, or
similar retail food production; general service establishment not
otherwise listed; personal service establishment not otherwise listed in
the table; and retail sales establishment not otherwise listed.
- Assembly and Entertainment Uses: clubl lodge, or civic or social
organization; community center; eating establishment; health and
fitness center; meeting hall not abutting a residential district; park or
playground; place of worship; indoor recreation.
- Public, Institutional, and Community Facilities: artist studio; community
food operation; community garden; community housing services; adult
day-care center; child day-care center; adult day-care home; child day-
care home; business school or nonindustrial trade school; college or
university; elementary, middle, or secondary school; industrial trade
school; school for the arts; family day home; fire, police, or emergency
services; government office or other government facility not otherwise
listed; library; museum; post office; and supply pantry.
- Utility Uses: basic utility distribution orcollection.
- Accessory Uses: accessory uses not otherwise listed in the table;
accessory dwelling; home occupation excluding personal service;
electric-vehicle charging stations; personal-service home occupation;
homestay.
Considerations:
Compatibility with Surrounding Land Uses:
The subject properties all have frontage along Colonial Ave SW. The other
property lines all border onto privately owned property. The area to the south
and east are generally commercial with a mix of retail, automotive, office, and
service-based uses. The areas to the north and west are primarily residential with
predominately single-unit dwellings. The proposed townhome development and
commercial neighborhood uses provide transitional residential development and
commercial development between the higher intensity to the east and south and
the lower intensity uses to the north and west.
Zoning District Land Use
North R-7: Residential Single-unit dwellings
South CN: Commercial Neighborhood General retail, office
East I-1 : Light Industrial and CN: Self-storage facility, gasoline
Commercial Neighborhood Station, general retail
West R-7: Residential single-unit dwellings
5
The future land use plan from the City Plan 2040 designates this area for
general residential and mixed use.
Applicability/Appropriateness of Proposed Zoning District:
The proposed rezoning includes two districts: RMF District and CN District.
The purpose of the RMF District is to provide for unified development of ten
(10) or more dwellings. The proposed zoning amendment also proffers a
development plan that would limit the potential development in the RMF District
to be of the townhome form and a total of 19 units. The subject property
currently has the base zoning district of R-7 Residential.
City Plan 2040 designates the property proposed to be rezoned to RMF District
with future land use designations of general residential and mixed use.. The
property is adjoining a neighborhood center, and it is located within the
suburban neighborhood character districts. The residential areas in the general
residential portion of suburban neighborhoods are predominately single-unit
residential dwellings. However, more dense, "missing middle" format housing,
such as townhomes, are encouraged along commercial corridors and near
neighborhood centers. This property is located along the commercial corridor
of Colonial Ave SW.
The purpose of the CN District is to encourage a concentration of
neighborhood-scaled retail, office, and service uses, in clearly defined, compact
areas in close proximity to residential neighborhoods. The regulations of the
district are intended to control the scale of nonresidential buildings in a manner
that makes them compatible with and appropriate for surrounding residential
areas and to encourage a development pattern that consists of ground floor
commercial uses with offices and residential uses on the upper floor levels. The
district is intended to promote pedestrian-oriented development, with buildings
located close to the street, pedestrian-scaled signage, main entrances oriented
to the street frontage sidewalk, windows or display cases along building
facades which face the street, and significant building coverage of the site.
Although parking areas may be provided, they are generally limited in size and
are deemphasized by their location on the site.
City Plan 2040 designates the property proposed to be rezoned to CN District
as mixed use and adjoining/part of a neighborhood center. The CN District
allows for a broader range of uses than the MX District, while the proffered
conditions are intended to keep the development in alignment and scale with
the adjoining lower intensity residential. The MX District is typically utilized
when residential and commercial areas are blended in a neighborhood. For this
property, the commercial area is along a centralized commercial corridor, which
facilitates a higher intensity of uses.
The proposed rezoning to CN would facilitate the development of the
properties as one commercial site. As part of the proposed proffered
6
development plan, the CN properties would only be permitted one entrance
onto Colonial Ave SW. Allowing the properties to be combined and limiting
access to one entrance would help improve safety of Colonial Ave SW for both
vehicles and pedestrians.
Additionally, the proffered development also provides sidewalk along the entire
area proposed to be rezoned at the time of the development of the residential
townhomes. The existing pedestrian infrastructure in this neighborhood center
is underdeveloped, and this will help enhance pedestrian safety of the area.
Availability of Other Property:
There is limited vacant land in the area surrounding the property with no
property available in the immediate surrounding area with zoning that would
facilitate development of this density and scale. The adjoining commercial areas
are fully developed. Some vacancy is likely present within the commercial
buildings, but the buildings are generally occupied. The proposed residential
development is at a higher density than would hie permitted on the vacant
residential land. Other vacant land in the surrounding area does not have
frontage or connectivity to the commercial neighborhood area, and higher
density would not be as appropriate.
Consistency with Comprehensive Plan:
City Plan 2040 and Franklin Road/Colonial Avenue Area Plan guide this
property for residential and mixed-use development.
Policy/Action Plan Applicability to matter
IE Priority Three: Neighborhood Comprehensive The predominate housing
Choice Plan', type in the adjoining
Policy 4: Develop varied and Interwoven neighborhoods are single unit
affordable housing options in each Equity Theme dwellings on quarter-acre lots.
neighborhood These housing units do not
provide variety of housing
options. The proposed
development provides
housing opportunities in the
area that would not
correspond with yard
maintenance like the existing
housing stock and would be
new construction.
LBE Priority Four: Housing Comprehensive The proposed development
Policy 3: Enable a range of housing Plane, Livable plan would increase housing
types in each part of the community to Built opportunities near a
' City Plan 2040, Interwoven Equity Theme, City of Roanoke, 2020
2 City Plan 2040, Livable Built Environment Theme. City of Roanoke, 2020
7
Policy/Action Plan Applicability to matter
achieve inclusive, livable Environment neighborhood center.
neighborhoods that prosper over time. Theme
LBE Priority Seven: Complete Streets Comprehensive The proposed development
Policy 2: Improve pedestrian systems Plana, Livable creates sidewalks both
(sidewalks/crosswalks/etc.). Built internal to the development
Environment plan and along the street
Theme frontages. These needed
sidewalk facilities would
provide increased connectivity
to an existing bus stop.
Residential Development Policies Franklin The proposed residential
Neighborhood Character: Older Road/Colonial development is of a different
neighborhoods should retain their Avenue Area style from the adjoining
current residential character. Plan, p. 294 residential area. Higher density
residential, primarily in the
form of an apartment building,
is present in the neighborhood,
especially by commercial areas
and institutional uses. This
development would be the first
in the style of 3-story
townhomes.
Residential Development Policies Franklin The proposed development
New development: New development Road/Colonial plan increases housing close
should be well-planned and use Avenue Area to a neighborhood
limited land resources wisely. Plan, p. 295 commercial center. Higher
density construction by
commercial areas helps to
improve the vitality of
commercial areas.
Economic Development Policies Franklin The proposed list of uses in
Commercial Corridors: Commercial Road/Colonial the proffered conditions allow
areas should accommodate Avenue Area for increased commercial
competitive businesses that have Plan, p. 306 development, while
aesthetic and functional maintaining a compatible
compatibility with adjoining scale with the adjoining
residential areas. residential area.
Infrastructure Policies: Franklin The proposed proffered
Curb, gutter and sidewalk Road/Colonial development plan includes
Improvements: New developments Avenue Area full infrastructure
and arterial and collector streets Plan, p. 317 improvements along the
3 City Plan 2040, Livable Built Environment Theme, City of Roanoke, 2020
4 Franklin Road/Colonial Avenue Area Plan, City of Roanoke, 2004
5 Franklin Road/Colonial Avenue Area Plan, City of Roanoke, 2004
6 Franklin Road/Colonial Avenue Area Plan, City of Roanoke, 2004
Franklin Road/Colonial Avenue Area Plan, City of Roanoke, 2004
8
Policy/Action Plan Applicability to matter
should have urban amenities such as residential and commercial
sidewalks and curb and gutter and front. The proposed sidewalk
appropriate species of trees should would help to provide
also be planted along streetscapes connectivity to the existing
bus facilities for both the
residents of this development
and the overall neighborhood.
The Franklin Road/Colonial Avenue Area Plan discusses the Colonial Ave SW
corridor extensively.. The Plan was written prior to the construction of the
roundabouts along Colonial Ave SW through the1 Virginia Western campus. The
constructed roundabouts have been very successful in helping to reduce the
overall congestion of Colonial Ave SW. However, the continuous flow of traffic
generated from the roundabouts, as compared to stop lights, has made it more
difficult for users on adjoining streets or driveway entrances to find breaks in
traffic to turn onto Colonial Ave SW. In the proposed proffered development
plan, the additional driveway entrances would be limited to two new points of
access onto Colonial Ave SW, as opposed to .the'5 access points that could be
created today. The development may be more intensive than what is permitted
in the current zoning districts, but the access points as a result of the rezoning
would be better defined and help improve overall safety of the corridor.
Comments on Application: I
Planning Commission Work Session:
i
The Planning Commission discussed the proposed rezoning at their work
session on August 7, 2026. The Commissioners discussed concerns about
parking on site, site access, walkability of the neighborhood center, and the
roof elevations of the larger building.
The applicant submitted Amended Application No. 1 with the following major
revisions: divided the largest building into two sections, added a note on the
development plan that retaining walls will be interior-facing to the
development, and added text to development plan permitting only one entrance
from Colonial Ave SW will be utilized to access the CN property. The application
also provided a second section cut from the corner of Thorndale St and
Bluefield Blvd to Colonial Ave. This section cut provides a better visual for the
Planning Commission and public to understandIthe impact of the development.
As for concerns about walkability, after discussions with the City Transportation
department, the improvements needed for better pedestrian crossing of
Colonial Ave SW would be out of scope for dev llopment of this size.
9
Interdepartmental Comments:
General comments were provided from the Fire department, Western Virginia
Water Authority, Transportation division, and the Planning Building and
Development department related to: site access, fire code standards, water
availability, building and zoning subdivision requirements, and the permitting
process. The Planning and Development comments also highlighted minor
revisions needed to the application for zoning compliance and easier
enforcement over time.
Amended Application No.1 addressed the majority of the comments provided in
the comment form. Upon further review, an additional amendment to the
proffered conditions may aid in the enforcement of condition 1 over time.
Public Comments:
Three written public comments have been received to date. All of the comments
primarily focused on existing traffic issues in the surrounding neighborhoods,
particularly cut-through traffic on neighborhood streets. Additional concerns
include tree removal, stormwater, and sewer issues.
Public Hearing:
Six members of the public spoke at the hearing commenting mostly on:
stormwater, traffic and pedestrian safety along Colonial Avenue and
surrounding streets, potential loss of privacy with three story townhomes, and
the need for adequate screening and preservation of existing trees/green
space. The stormwater comments focused on an existing spring on the
adjacent downstream property already causing problems with water for a
Bluefield Blvd SW property owner and whether the additional dwellings
proposed on this property would increase the water problem. The traffic
comments focused on the high volume of traffic on Colonial and Persinger and
the difficulty in turning left from Persinger onto Colonial at certain periods of
the day. The Commission then discussed the application and asked the
applicant questions regarding the proposed building and site improvements
and neighbor concerns. The applicant highlighted the stormwater regulations
that must be met for each project within the City of Roanoke including an
adequate downstream channel. He also highlighted that the proposal included
a reduction into driveway access to Colonial Avenue, streetscape improvements
including sidewalk along the entirety of the properties to enhance pedestrian
safety, and the small impact from an increase in trips per day at 275 compared
to the existing 21 ,000 trips per day along Colonial. He then highlighted the
extensive work he has done to provide a privacy fence and vegetative buffer
with each property owner (some on private property), moving the fire access to
leave the mature trees at the northwest portion of the property, and the
reduced scale of the townhomes to other dwellings by situating them at the
lowest point of the bowl-shaped grade. Commissioners highlighted appropriate
management of stormwater through existing regulations, the existing traffic
10
issues not being associated with the proposed development, the screening
provided by the tree canopy at the rear of the site, and the developer working
to address community concerns. Following discussion, the Commission
recommended approval with a 5-1 vote.
Conclusions and Recommendations:
The principal consideration is whether the proposed change is consistent with
City Plan 2040 and the Franklin Road/Colonial Avenue Area Plan. Both of the
plans support the residential and commercial use of this property. The
Amended Application No.2 is found to be consistent with the general principles
within the City's Comprehensive Plan, Franklin Road/Colonial Avenue Area Plan,
and the Zoning Ordinance as the property will be developed and used in a
manner that supports the goals and purposes of these plans and regulations.QCIrri.-42LC:C
Pamela Smith, r /0/
City Planning Commission
Enclosure: Attachment A, Zoning District Map
Distribution:
Ms. Valmarie Turner, City Manager
Lavar Youmans, Assistant City Manager
Beverly Walkup, Interim Director of Planning Building and Development
Katharine Gray, Planning Commission Agent
David Collins, Deputy City Attorney
Daniel Cyrus, LD Cyrus Builders, Inc.
Simon Rutrough, Parker Design Group
11
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Zoning Amendment
Application
Department of Planning,Building and Development
Room 170,Noel C.Taylor Municipal Building
215 Church Avenue,S.W.
Roanoke,Virginia 24011 Glick Kerala Print_
Phone: (540)853-1730
Filing Date: 09/11/2026 Submittal Number: Amended Application No.2
Request (select all that apply):
Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions
0 Rezoning,Conditional ❑Amendment of Planned Unit Development Plan
❑Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District
❑ Establishment of Comprehensive Sign Overlay District
Property information:
Address: 2717,2719,0,0,0 Colonial Avenue SW
Official Tax No(s).: 1260313,1260808,1260807,1260806,and 1260805
Existing 0 Without Conditions Ordinance
Zoning: MX,and R-7 ❑With Conditions No(s).(if
Q Planned Unit Development applicable):
Requested ❑Without Conditions Proposed
Zoning: CN,and RMF 0 With Conditions Land USe: Multi family(townhouses)&
Neighborhood Commercial
Planned Unit Development
Property Owner information:
Name: Disciples of Christ Fellowship Ministries,Inc. Phone Number: +1(540)797-7281
Address: 7316 Topping St Roanoke,VA 24019 E-mail: renajohnson2@gmail.com
Tgta, `Yo161801v
Property Owes Spatula-
Applicant.information (If different from owner):,
Name: LD Cyrus Builders Inc. C/O Daniel Cyrus Phone Number: +1 (434)610-3719
Address: 14803 Forest Rd.PO Box 1165 Forest,VA 24551 E-mail: Daniel.C.Cyrus@gmail.com
4tz.dCs signora
i !atr:npplIcawe):
uhori Agent
Name: Parker Design Group,Inc C/O Joshua DiSalvo Phone Number. +1 (540)387-1153
Address: 2122 Carolina Avenue,SW Roanoke,Virginia 24014 E-mail: jdisalvo@parkerdg.com
Zoning Amendment
Application Checklist
The following must be submitted for all applications:
(zl Completed application form and checklist.
rJ Written narrative explaining the reason for the request.
[j Metes and bounds description,if applicable.
JJ Filing fee.
For a rezoning not otherwise listed,the following must also be submitted:
❑ Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures.
For a conditional rezoning,the following must also be submitted:
r Written proffers. See the City's Guide to Proffered Conditions.
Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as
n 'development plan'if proffered.
For a planned unit development,the following must also be submitted:
fl Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance.
For a comprehensive sign overlay district,the following must be submitted:
fl Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance.
For an amendment of proffered conditions,the following must also be submitted:
Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures,
if applicable.
Written proffers to be amended. See the City's Guide to Proffered Conditions.
❑ Copy of previously adopted Ordinance.
For a planned unit development amendment,the following must also be submitted:
❑ Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance.
❑ Copy of previously adopted Ordinance.
For a comprehensive sign overlay amendment,the following must also be submitted:
fl Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance.
▪ Copy of previously adopted Ordinance.
For a proposal that requires a traffic impact study be submitted to the City,the following must also be submitted:
r A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance.
For a proposal that requires a traffic impact analysis be submitted to VDOT,the following must also be submitted:
O Cover sheet.
❑ Traffic impact analysis.
fl Concept plan.
fl Proffered conditions,if applicable.
IT Required fee.
*An electronic copy of this application and checklist can be found at www.roanokeva.gov/planningcommission. A complete packet must
be submitted each time an application is amended,unless otherwise specified by staff.
l\\
2717-2719 COLONIAL AVENUE, SW
ZONING AMENDMENT APPLICATION \-``„--
NARRATIVE (BY DANIEL CYRUS)
Tax No: 1260313, 1260808, 1260807, 1260706, 1260805
2717, 2719, 0, 0, &0 Colonial Avenue, SW
City of Roanoke,Virginia
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DESIGN GR UP
2122 Carolina Ave SW
Roanoke,VA 240114
Project Number: 26-0283
l
COLONIAL AVENUE MIXED-USE COMMUNITY
ZONING AMENDMENT NARRATIVE
Colonial Avenue Mixed-Use Community
2717,2719,0,0,&0 Colonial Avenue SW I Roanoke,Virginia
Applicant LD Cyrus Builders Inc.(contract purchaser and applicant)
Property Owner Disciples of Christ Fellowship Ministries,Inc.
Tax Parcels 1260313,1260808,1260807,1260706,1260805
Total Area 2.1814 acres
Existing Zoning Parcel 1260313 is split-zoned MX and R-7;Parcels 1260805-1260808 are zoned MX
RMF for the proposed townhome area and CN for the retained Colonial Avenue
Requested Zoning
frontage and daycare area
I. INTRODUCTION AND REQUEST
LD Cyrus Builders Inc. (the"Applicant"),with the consent of Disciples of Christ Fellowship Ministries,
Inc. (the"Owner"), respectfully requests a zoning amendment for approximately 2.1814 acres consisting
of five parcels located at 2717 and 2719 Colonial Avenue SW. Parcel 1260313,which is the primary parcel
proposed for a townhome development, is presently split-zoned MX Mixed Use District("MX")and R-7
Residential District("R-7"). Parcels 1260805 through 1260808,which include vacant Colonial Avenue
frontage and an existing community daycare,are presently zoned MX.
The requested amendment would establish RMF Residential District("RMF")zoning for
approximately 1.347 acres proposed for 19 for-sale townhomes and CN Commercial-Neighborhood
District("CN")zoning for approximately 0.8344 acres containing the retained daycare and vacant Colonial
Avenue frontage.The amendment would align the zoning pattern more directly with the proposed uses
and with City Plan 2040 and the Future Land Use Map,which designates the frontage as Mixed Use,the
residential development area as General Residential,and the general location as a neighborhood center.
City Plan 2040 generally defines a neighborhood center as an area of focus characterized by a mixture of
densities and uses,including neighborhood-oriented retail,office,and residential uses,as well as
recreational and entertainment venues. Each neighborhood center provides services of a social,cultural,
or economic nature to the neighborhood in which it is located.
The Applicant is not acquiring the CN area,which the Owner will retain.The zoning amendment
establishes a coordinated land-use pattern for the full site:the existing daycare is intended to remain,the
development plan identifies one additional corridor-facing development site,and the enclosed proffers
for the CN area affirmatively identify the permitted uses for this portion of the site.Although a specific
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
future business or use has not been identified,the affirmative use list and illustrated site arrangement
define the intended neighborhood-scale use profile.Together,these elements support the Mixed Use
frontage and neighborhood-center designation established by City Plan 2040. While MX already permits
limited commercial activity, CN more directly supports the frontage's role within the neighborhood center
by accommodating a defined range of neighborhood-scaled retail,office,service,and community uses and
by applying street-oriented development standards. The proposal has been planned as one coordinated
transition from Colonial Avenue to the established residential nleighborhood behind the site.The existing
daycare and the proffer-defined CN frontage component occupy the corridor frontage;the townhomes
introduce moderate residential density behind those uses; and the existing lower-density neighborhood
remains beyond the development area.The arrangement makes productive use of vacant and
underutilized land while maintaining a clear and compatible relationship among the corridor,the new
residential community,and adjoining homes.
II. NARRATIVE IN SUPPORT OF THE APPLICATION
A. Description of the Proposed Use and Development
The Owner is a faith-based nonprofit organization that operates an established community daycare
on Parcel 1260808.The Owner intends to retain and operate the daycare.The sale of excess land to the
Applicant will reduce the cost of holding and maintaining underutilized property and support the Owner's
ability to continue its community-serving operations.The transaction also creates an opportunity to
develop needed housing on the residual land and to position thl a vacant frontage for a future use
permitted under the proffered CN use list.
The RMF portion will contain 19 attached three-story townhomes divided between a 12-unit building
and a 7-unit building.The townhomes are planned as for-sale residences of approximately 1,500 to 2,000
square feet,generally containing three bedrooms and 2.5 bathrooms. Each unit will include an enclosed
one-car garage and an individual driveway,with supplemental visitor parking provided as shown on the
development plan. Locating a parking space within each building footprint and providing parking at the
individual units reduces the amount of separate surface parking and associated impervious area that
would otherwise be required for a shared parking field.A homeowners'association will be responsible for
the private drive,common pedestrian facilities,landscaping,stormwater facilities,snow removal,and
other shared improvements and services. ;t
The townhome architecture establishes a cohesive residential community and draws from the varied
post-World War II residential character of Franklin-Colonial. Brick,horizontal siding,and vertical siding
provide complementary materials and façade variation.Steeply pitched roofs,with no flat-roof forms,
defined ground-level entrances, proportional window and dot openings,articulated facades,and
integrated garage treatment create a residential scale and visual rhythm consistent with the architectural
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
character of the surrounding community.The buildings will be constructed in substantial conformity with
the architectural exhibit submitted with the application.
The existing daycare is intended to remain within the CN portion,which also provides one additional
development site along Colonial Avenue.The Owner will retain this property,which will be available for
future development consistent with the proffered uses.
The proffers identify the specific uses permitted in the CN area, including office,medical, personal-
service, retail and food-service,live-work,and civic or community-serving uses contemplated by the
Mixed Use and neighborhood center policies.The development plan illustrates an approximately 4,000-
square-foot building near the corridor frontage with parking principally behind it,consistent with the
residential scale and form contemplated for Mixed Use areas and more street-oriented than conventional
strip development.
Each development component will provide its own stormwater management facilities.Vehicular
access will be provided from Colonial Avenue as shown on the development plan. Proposed curb and
gutter,a planting strip,street trees,sidewalk, and internal pedestrian connections will improve the
Colonial Avenue frontage and link the residential,daycare, and CN frontage components.
B.Justification for the Zoning Amendment
The amendment is justified because it replaces an irregular split MX and R-7 zoning pattern with
districts selected for the land uses proposed in each portion of the site. RMF is appropriate for the unified
19-unit townhome community with shared access,infrastructure,landscaping,stormwater management,
and maintenance responsibilities.CN is appropriate for the retained frontage because it accommodates
the existing daycare and a defined set of proffered uses selected for consistency with the site's Mixed Use
designation and neighborhood-center setting.While MX already permits limited commercial activity,CN
more directly supports the frontage's role within the neighborhood center by accommodating
neighborhood-scaled retail,office,service,and community uses and applying street-oriented
development standards.The affirmative use list establishes the permissible land-use profile for the
frontage.
The amendment also implements the mapped Future Land Use pattern. Mixed Use along Colonial
Avenue transitions to General Residential behind it,and the general location is designated as a
neighborhood center. City Plan 2040 explains that a complete neighborhood needs one or more centers
containing a mixture of higher-density residential and neighborhood-commercial uses. It further
recognizes that neighborhood centers may include retail and office space and may be anchored by
institutions such as churches or schools.The retained faith-based daycare, proffer-defined frontage use
profile,and moderate-density townhomes build upon the existing neighborhood center and form the type
of complete,coordinated arrangement contemplated by the plan.
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
The proposal also responds to the City's limited supply of developable land. It converts vacant and
underutilized, infrastructure-served property into housing and commercial opportunity without
demolishing an existing home or displacing an operating businer s.The 19 for-sale townhomes provide a
missing-middle homeownership option between detached houses and larger apartment developments.
I
This housing form expands opportunities for first-time buyers,families,smaller households,and older
adults seeking homeownership in a lower-maintenance setting. Its corridor-adjacent location places
additional housing near employment,education,child care,commercial services,places of worship,public
transit,bicycle facilities,and recreational resources.
C. Effect on the Surrounding Neighborhood
The proposal introduces thoughtful density without extending commercial activity into the
established residential neighborhood.The proposed CN districtwould keep commercial and community-
serving activity along Colonial Avenue on land already zoned MX.The RMF townhomes then provide an
intermediate residential use before the existing R-7 neighborhood.This CN-to-RMF-to-R-7 progression
builds upon the neighborhood center,creates a complete neighborhood with a complementary mix of
uses,and helps preserve the residential character beyond the site.
The three-story form is a deliberate response to the site's irregular shape and the City's objective of
using limited urban land efficiently. Building vertically allows the 19 homes to be accommodated within a
more compact footprint and helps reduce the land devoted to building coverage,internal drives,and
separate surface parking.The significant grade differential between Colonial Avenue,the development
area,and the residential land behind it,together with steeply pitched roofs,articulated façades,varied
materials,and residentially proportioned openings,moderates the perceived height and mass of the
buildings and creates a balanced transition in architectural character.
The site plan also responds to the property's irregular shape.Two townhome buildings are organized
around a privately maintained internal drive, allowing the development to function as a unified residential
community while preserving convenient access to the Colonial Avenue corridor.Garages,driveways,
visitor parking,pedestrian routes, landscaping,emergency access,and stormwater facilities are integrated
within the development boundaries.
Sidewalk improvements along the property frontage and internal pedestrian connections will link
every residential unit,the daycare,and the proposed commercial building to Colonial Avenue.Valley
Metro Routes 55 and 56 operate along Colonial Avenue,with existing stops on both sides of the roadway
at the project frontage. Existing bicycle lanes also run along Colonial Avenue at the site.The project
therefore connects directly to public transit and bicycle facilities while improving pedestrian access to the
broader neighborhood center,including Virginia Western CommmIunity College,Towers Shopping Center,
nearby businesses,and surrounding transportation and recreational networks.These connections provide
flexible transportation and lifestyle options for a wide range o fl potential homeowners and advance the
pedestrian and multimodal objectives of City Plan 2040 and the Franklin Road/Colonial Avenue Area Plan.
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
As requested by staff,trip generation calculations for the proposed development were performed
based on the Institute of Transportation Engineers Trip Generation Manual, 12th Edition.As calculated,
the proposed project trip generation remains below the City of Roanoke's zoning ordinance threshold of
100 vehicle trips in the peak hour and 1,000 total vehicle trips. Based on this analysis,further traffic
impact analysis is not required.
Use Classification Future Trips Calculated Daily Trips Calculated Peak Hour Trips
ITE Total Square Weekday7 Weekday Weekday4. Weekday
Use It ITE Use Description Footage Weekday 9AM 1 AM Gen. 6PM 2 PM Gen. Saturday Sunday
Institutional 565 Day Care Center 3,000 118 33 34 32 34 0 0
(Residential 215 Single-Family Attached 19 ° 125 ° 9 ° 11 10 ° 10 ° 9 ° 9
(Medical 630 Walk-in Clinic 4,000 150 11 11 15 15 0 0
Totals _ 393 53 56 C 56 59 9 9
I i { I
Existing Trips Calculated Daily Trips Calculated Peak Hour Trips
ITE Weekday7 Weekday Weekday4- Weekday
Use S ITE Use Description Square Footage Weekday 9AM 1 AM Gen. 6PM 2 PM Gen. Saturday Sunday
Institutional 565 Day Care Center 3,000 118 33 34 32 34 0 0
' 'Totals _ 118 33 34 32 34 0 0
I I I
Trip Increase 275 20 22 24 25 9 9
The private internal drives provide sufficient access and circulation for passenger vehicles,deliveries,
refuse service,and emergency apparatus,including the emergency turnaround shown on the
development plan.
Following a developer organized neighborhood information meeting and subsequent discussions with
adjoining property owners to the northwest,the developer has agreed to coordinate with the owners of
Tax Parcels 1260335, 1260336, 1260337,and 1260338 to provide screening and security improvements
between the properties.The developer will continue working with each adjoining property owner to
determine the most effective solution for that individual property.Subject to each property owner's
approval,the proposed improvements are anticipated to include a six-foot privacy fence and a
complementary visual screen,currently envisioned as a vegetative buffer. Both improvements will be
installed on the respective adjoining property owner's property(s),where permitted and mutually agreed
upon,to provide effective screening.The project developer will be responsible for the cost of installation.
The intent is to establish a coordinated screening treatment that responds appropriately to the security,
privacy,and visual-screening needs of each individual adjoining property owner.
D.Availability of Other Suitable Property
The subject property has a combination of characteristics that is difficult to replicate within the
immediate area. It includes vacant and underutilized land,frontage on Colonial Avenue,proximity to an
established neighborhood center,existing public infrastructure,an operating community-serving use,and
sufficient depth to create a transition from corridor activity to residential development. Much of the
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
1
COLONIAL AVENUE MIXED-USE COMMUNITY
surrounding corridor is already developed,while redevelopment of other sites could require removal of
existing homes or businesses.
The proposal makes productive use of this specific site without expanding commercial zoning deeper
into the neighborhood. It retains the community daycare, improves the development potential of existing
mixed-use frontage,and adds housing on vacant land behind it.These site-specific attributes support
consideration of the requested zoning at this location.
E. Relationship to City Plan 2040
City Plan 2040 supports the proposal through its policies for complete neighborhoods,neighborhood
centers,housing choice, missing-middle housing,context-sensitive infill, purposeful land use,and
multimodal connectivity.-The plan states that every neighborhood should offer a range of housing options
within or near commercial services,schools and child care,places of worship, parks,and open space. It
also encourages more intensive housing types near neighborhood centers and along commercial corridors
while remaining responsive to neighborhood character,design,,and maintenance.
The proposal advances these objectives by locating for-sale townhomes within a mapped
neighborhood center and immediately behind Mixed Use frontage.The existing daycare provides child
care and a community-serving institutional presence.The proffered use list preserves the vacant frontage
for a defined range of neighborhood-serving activities,including office,medical,service, retail,food-
service, live-work,and civic or community uses.This use profile and the illustrated street-oriented building
with rear parking respond to City Plan 2040's direction that Mixed Use areas combine residential and light
commercial activity in buildings of residential scale and form.The proffered use list and illustrated street-
oriented site arrangement provide a defined use and form framework for the frontage that is consistent
with the Mixed Use designation and neighborhood-center setting.Together,these elements broaden
housing and service options within an established part of the City and use existing infrastructure more
efficiently.
City Plan 2040 also calls for compatibility among different land uses through building design,
orientation,efficient land use,and thoughtful arrangement of accessory activities.The proposal responds
through a street-oriented commercial concept, parking principally behind the commercial building,an
intervening townhome community,a compact three-story residential form,enclosed garages and
individual driveways that reduce separate surface parking,context-sensitive residential architecture,
internal pedestrian connections,and independent stormwater facilities.The project implements the plan's
neighborhood-center pattern through purposeful density rather than unlimited or undifferentiated
intensity.
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
F. Relationship to the Franklin Road/Colonial Avenue Area Plan
The Franklin Road/Colonial Avenue Area Plan balances two related objectives: making efficient use of
limited and vacant land while protecting established residential neighborhoods from incompatible
development and commercial encroachment.The proposal reconciles those objectives by concentrating
new development on vacant corridor-adjacent land,keeping commercial activity at the existing mixed-use
frontage,and using townhomes as a residential transition to the established R-7 neighborhood.
The plan states that new development should be well planned, use limited land resources wisely,and
promote appropriate development of vacant parcels.The coordinated 19-unit layout adapts to an
irregular site,integrates access and infrastructure,and creates a cohesive residential community without
removing an existing structure.The proposal uses already served urban land efficiently and supports the
plan's broader objective of productive infill.
The plan calls for commercial and residential zoning districts to be clearly delineated and for
commercial areas to accommodate businesses that are aesthetically and functionally compatible with
adjoining residences. It also distinguishes small-and medium-sized commercial establishments from larger
strip development and encourages buildings closer to the street with parking to the side or rear.The
proposed CN boundary,street-oriented commercial concept,rear parking,affirmatively defined use list,
and RMF transition respond directly to those policies.
The plan's infrastructure recommendations call for attractive streetscapes that function for
pedestrian,bicycle,and motor traffic,including sidewalks,curb and gutter, and appropriate street trees
along new development and arterial streets.The proposal adds these improvements along the rezoned
frontage and connects them to the internal pedestrian system,existing bicycle lanes,and Valley Metro
stops serving Routes 55 and 56. It thereby contributes a meaningful segment of the pedestrian and
multimodal infrastructure envisioned for Colonial Avenue between Towers Shopping Center and Virginia
Western Community College.
The plan also protects the character and density of established neighborhoods.The proposal respects
that direction by leaving the existing R-7 neighborhood intact, limiting commercial activity to the corridor
frontage,and placing a moderate-density residential community between the corridor and existing
homes.Topography,pitched roof forms,complementary exterior materials,façade articulation,and
cohesive site organization allow the project to add housing choice while maintaining the recognizable
residential and architectural character of the surrounding neighborhood.
III. CONCLUSION
The requested zoning amendment would allow a coordinated mixed-use infill development consisting
of 19 for-sale townhomes,a retained nonprofit daycare, and a proffer-defined CN frontage component
providing one additional neighborhood-scale development site along Colonial Avenue.The proposal
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
makes productive use of vacant and underutilized land,supports the continued operation of an
established community service,adds a missing-middle homeownership option,improves the corridor
streetscape,and creates an orderly transition to the existing residential neighborhood.
The proposed CN and RMF districts implement the site's nixed Use and General Residential Future
Land Use designations and implement City Plan 2040's vision for a neighborhood center containing
housing,community services,and appropriately scaled commercial activity.The development also
advances the Franklin Road/Colonial Avenue Area Plan through productive development of vacant land,
clearly delineated commercial and residential boundaries,compatible corridor development,sidewalk
connectivity,access to Valley Metro Routes 55 and 56, use of existing bicycle lanes,coordinated
infrastructure,and protection of established neighborhood character.
For these reasons,the Applicant respectfully requests app loval of the zoning amendment in
conformity with the development plan,architectural exhibit,and proffer statement submitted with the
application.
Colonial Avenue Mixed-Use Community I Zonin Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
APPENDIX A: ELEVATIONS
Colonial Avenue Mixed-Use Community j Zoning Amendment Narrative
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APPENDIX B: DEVELOPMENT PLAN
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
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APPENDIX C: ADDITIONAL FIGURES
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
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COLONIAL AVENUE MIXED-USE COMMUNITY
APPENDIX D: PROPOSED PROFFERS
Colonial Avenue Mixed-Use Community I Zoning Amendment Narrative
COLONIAL AVENUE MIXED-USE COMMUNITY
PROFFERS TO BE INCLUDED:
1. The property to be rezoned to RMF Residential District("RMF"),and all Right of Way Improvements shall be
developed in substantial conformity with the concept plan prepared by Parker Design Group,Inc.,dated
September 11,2026,attached to this Petition for Rezoning as"Exhibit A,"and the proposed building
elevations attached as"Exhibit B,"subject to any changes required by the City during site plan review.The
side and rear elevations of the building shall utilize materials and architectural elements similar to those
depicted on the building elevations included in Exhibit B.
2. The property to be rezoned to CN Commercial-Neighborhood District("CN")shall allow the flowing selected
permitted uses:
• Residential Uses:dwellings.
• Commercial Uses—Office and Related Uses:business services not otherwise listed;financial services;
dental,medical,or optical laboratory;testing and research laboratory;medical clinic;and general or
professional office.
• Commercial Uses—Miscellaneous:animal hospital or veterinary clinic without outdoor pens or runs;
commercial caterer;community market;live-work unit;mixed-use building;and studio or multimedia
production facility.
• Commercial Uses—Retail Sales and Service:bakery,confectionery,or similar retail food production;
general service establishment not otherwise listed;personal service establishment not otherwise
listed in the table;and retail sales establishment not otherwise listed.
• Assembly and Entertainment Uses:club,lodge,or civic or social organization;community center;
eating establishment;health and fitness center;meeting hall not abutting a residential district;park
or playground;place of worship;indoor recreation.
• Public,Institutional,and Community Facilities:artist studio;community food operation;community
garden;community housing services;adult day-care center;child day-care center;adult day-care
home;child day-care home;business school or nonindustrial trade school;college or university;
elementary,middle,or secondary school;industrial trade school;school for the arts;family day
home;fire,police,or emergency services;government office or other government facility not
otherwise listed;library;museum;post office;and supply pantry.
• Utility Uses:basic utility distribution or collection.
• Accessory Uses:accessory uses not otherwise listed in the table;accessory dwelling;home
occupation excluding personal service;electric-vehicle charging stations;personal-service home
occupation;homestay.
•
Colonial Avenue Mixed-Use Community I Zoning,Amendment Narrative
Public Comment for :
2717, 2719, and 3
Parcels Identified as 0
Colonial Avenue SW
September 14, 2026
Planning Commission
8/24/26,9:02 AM Mail-Planning Commission-Outlook
e Outlook
[EXTERNAL] Written Objection to Rezoning Proposal for 2717 Colonial Avenue, Parcel 1260313
From Anthony Bellavia <tagsb306@gmail.com>
Date Sun 8/23/2026 7:24 PM
To Planning Commission <planningcommission@roanokeva.gov>
You don't often get email from tagsb306@gmail.com.Learn why this is important
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Attention Planning Commission:
We are deeply concerned about the growing safety risks on Persinger Road. For years, Persinger has
served as a shortcut for many drivers, and the fast-moving traffic has made crossing from Bluefield
Boulevard increasingly dangerous.This is not a minor issue 1 it affects families with strollers,young
children on bikes, elderly residents, dog walkers, and students walking daily to Fishburn Park Elementary
and James Madison Middle School.
With the new townhomes being built,traffic will increase even more from Colonial and Brambleton,
worsening an already unsafe situation.
We have twice requested a 4-way stop at Persinger and Bluefield.Although we were told it was not
possible due to lower vehicle traffic on Bluefield,that reasoning ignores the heavy pedestrian use of this
crossing. Pedestrian safety must be considered just as seriously as vehicle flow.The crosswalk lines have
also faded and have needed repainting for years.
We strongly oppose a roundabout.A previous simulation resulted in accidents, and the area is far too
small to support one safely.
After living on Bluefield Blvd.for 24 years,we have seen many changes in our neighborhood. It has
always felt safe — except when crossing Persinger.A 4-way stop and a repainted crosswalk are the
simplest, most effective, and most urgently needed solutions.
Anthony and Gretchan Bellavia
2813 Bluefield Blvd. SW
Roanoke,VA 24015
540-597-2185
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[EXTERNAL] Written objection training Proposal for 2717 Colonial Avenue Parcel 1260313
From g louthian(gls) <lougael@gmail.com>
Date Mon 8/24/2026 10:22 AM
To Planning Commission <planningcommission@roanokeva.gov>
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I'm taking action as a resident on this specific area against this proposal of 19 townhomes that are
proposed for one of the most absurdly busy and congested traffic areas.
The plan of clear cutting trees, and paving the site increasing the risk of flooding and traffic congestion
for residents of Bluefield and Colonial neighborhoods. I'm also concerned about the neighborhood
security.The complex would create an easy pedestrian route from Colonial to the adjacent
neighborhoods, raising my concern about uncontrolled access.This will also reduce a natural buffer from
the Colonial Avenue (and 1-581) traffic and road noise which is already quite high.The 1-581 exit at
Towers is already a heavily congested traffic area all the way up to Va.Western Community College.A
majority of the traffic turns right onto Persinger and Bluefield to dodge the roundabouts and they speed
incessantly. I have contacted mason.handke@roanokeva.gov
and ian.coffey@roanokeva.gov
numerous times about the traffic flow and speeding in our neighborhood.The speed register at one
point had an average speed recorded at 40 mph.in a 25(and large construction trucks are now rolling
through here),yet they do nothing! Deaf ears.Will someone have to die before action is taken?
My mailbox is across the road and I or my husband have almost been hit and had to dodge speeders.
The pedestrians crossing Persinger and Bluefield have almost been hit.There are small children catching
the bus for school. Many of us are elderly and do not have the ability to play dodge-the-moving vehicle.
(After much discussion with Ian,they finally put up a pedestrian sign! Thank you!) However,that
crossover still needs the crosswalk lines painted.There are no sidewalks on this street making it unsafe to
walk, bike, or run.We need those.We need regular patrols for ticketing speeders or better yet, speed
bumps!!! I find this unacceptable.The proposed townhomes would make it even more dangerous!
Building these townhomes would increase the traffic, speeding, and decrease the safety of our
residential neighborhood, not to mention the already congested area at Towers and 23rd Street.Totally
Unacceptable!
Should these townhomes be built, they will not be affordable! I urge the council to vote against the
rezoning and to wait and see what traffic issues (and more) the Fralin Brandon Avenue 'affordable'
townhomes will present before making another poor decision. Bad planninglllll
Roanoke City,there are other options to affordable housing other than increasing traffic, speeding,
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decreasing the natural spaces that we love here(and that people come here for.).
Please do not rezone this land.
Thank you!!!!
Gina Stanley
1023 Persinger Road, SW
Roanoke,Va 24015
540-761-1414
1'.
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[EXTERNAL] Written Objection to Rezoning Proposal for 2717 Colonial Avenue, Parcel 1260313
From Vicky Graham <wroyboy@aol.com>
Date Mon 8/31/2026 12:18 AM
To PlanningBldDev planning <planning@roanokeva.gov>
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I strongly object to rezoning this area. Not only will it cause a lot more traffic problems, but it
will slow down sewer drain off causing flooding in Colonial and Persinger ave. Not only traffic
problems but more problems with the 3 Schools around there. Putting the kids in danger. More
noise and a lot more things I haven't even stated. Please do not rezone this area!
Vicky Grahame
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Public Comment for :
2717, 2719, and 3
Parcels Identified as 0
Colonial Avenue SW
After September 10, 2026
Planning Commission
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[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From Evelyn S Jordan <noreply@adv.actionnetwork.org>
Date Fri 9/11/2026 4:50 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Betty Jean Wolfe,
The proposal for this parcel would increase the storm water that could result in a higher risk of
flooding.The watershed from this parcel would merge with the watershed from Murray Run that
already has an increase of storm water due to the new development on Brandon Ave.
It would increase the heat dome effect that would cause higher electricity bills.
There needs to be a traffic study to determine how the development would impact the
neighborhood.This area of Colonial Ave already has a high rate of car accidents.
Sincerely,
Evelyn S Jordan
evelynsjordan@gmail.com
170 Maplelawn Ave Ne
Roanoke, Virginia 24012
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[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave r arcel 1260313
From Freeda Cathcart <noreply@adv.actionnetwork.org>
Date Fri 9/11/2026 12:43 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Ms. Pamela Smith,
Freeda Cathcart FLMI
Soil and Water Conservation District Director representing Roanoke City
2516 Sweetbrier Ave SW
Roanoke, VA 24015
RE: Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
Dear Planning Commission members and staff,
Please vote no on the request to rezone parcel 1260313. I have looked at where the property is
located and there are several concerns that need to be addressed before this development can
be considered for approval:
The increase of impervious surface will cause large amo 1 nts to flow down to Murray Run right
Av before it merges with the Roanoke River.The Brandon e. development has already removed
an important riparian buffer and reduced flood resilience for Murrary Run. Businesses along
Brandon Ave. have experienced flooding from the Roanoke River when it floods and pushes
water upstream into Murray Run. Scientists specializing in soil and hydrology as well as storm
water need to evaluate the proposal to see if the proposed dry pond is sufficient to prevent
catastrophic flooding to the homes and businesses along Brandon Ave. caused by extreme
weather events.The frequency and intensity of extreme weather events are increasing.Virginia
has experienced over 14 inches in 24 hours.
There needs to be a traffic study to evaluate how a development this size would affect Colonial
Ave and make recommendations that may include having the developer pay for a traffic light.
The removal of the trees would increase the heat dome effect for the neighborhood which would
result in higher electricity bills and harm to health. More people die from heat than from any other
natural disasters.
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Thank you for your consideration of these important issues.
Sincerely,
Freeda Cathcart
contactfreeda@gmail.com
2516 Sweetbrier Ave SW
Roanoke, Virginia 24015
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[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From Judy Sigmon Howell <noreply@adv.actionnetwork.org>
Date Fri 9/11/2026 4:29 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Nicole Maddox Dempeh,
The proposal for this parcel would increase the storm water that could result in a higher risk of
flooding.The watershed from this parcel would merge with the watershed from Murray Run that
already has an increase of storm water due to the new development on Brandon Ave.
It would increase the heat dome effect that would cause higher electricity bills.
There needs to be a traffic study to determine how the development would impact the
neighborhood.This area of Colonial Ave already has a high rate of car accidents.
Sincerely,
Judy Sigmon Howell
rickdally1@yahoo.com
4642 Horseman Dr Ne
Roanoke, Virginia 24019
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[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From Caley Sturgill <noreply@adv.actionnetwork.org>
Date Fri 9/11/2026 7:41 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Ms. Pamela Smith,
The proposal for this parcel would increase the storm water that could result in a higher risk of
flooding.The watershed from this parcel would merge with the watershed from Murray Run that
already has an increase of storm water due to the new development on Brandon Ave.
It would increase the heat dome effect that would cause higher electricity bills.
There needs to be a traffic study to determine how the development would impact the
neighborhood.This area of Colonial Ave already has a high rate of car accidents.
Sincerely,
Caley Sturgill
Caley Sturgill
sircaley@yahoo.com
8147 Ashton In
Roanoke,Virginia 24019
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9/14/26,12:39 PM Inbox-Planning Commission-Outlook
• , Outlook
[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From Elizabeth Barnes <noreply@adv.actionnetwork.org>
Date Fri 9/11/2026 9:43 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Betty Jean Wolfe,
The proposal for this parcel would increase the storm water that could result in a higher risk of
flooding.The watershed from this parcel would merge with the watershed from Murray Run that
already has an increase of storm water due to the new development on Brandon Ave.
It would increase the heat dome effect that would cause higher electricity bills.
There needs to be a traffic study to determine how the development would impact the
neighborhood.This area of Colonial Ave already has a high rate of car accidents.
Sincerely,
Elizabeth Barnes
epbarnes7@aol.com
2205 Beagle Club Rd
Vinton,Virginia 24179
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[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From Frederick Bromm <noreply@adv.actionnetwork.org>
Date Sun 9/13/2026 12:20 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Ms. Pamela Smith,
The proposal for this parcel would increase the storm water that could result in a higher risk of
flooding.The watershed from this parcel would merge with the watershed from Murray Run that
already has an increase of storm water due to the new development on Brandon Ave.
It would increase the heat dome effect that would cause higher electricity bills.
There needs to be a traffic study to determine how the development would impact the
neighborhood.This area of Colonial Ave already has a high rate of car accidents.
Rezoning property under VA requires that the current zoning has become outdated or obsolete
due to changes the surrounding area. City's desire for more development and tax revenue is a
legally invalid reason for rezoning.
Sincerely, Frederick Bromm
Frederick Bromm
wbromm@cox.net
3324 Somercroft Ct
Roanoke,Virginia 24014
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[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From Glenn Englebert <noreply@adv.actionnetwork.org>
Date Sun 9/13/2026 11:20 AM
To Planning Commission <planningcommission@roanokeva.gov>
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Ms. Pamela Smith,
My name is Glenn Englebert, and I own my home at 2714(Bluefield Blvd. and have enjoyed
living in this quiet neighborhood for 38 years. I strongly oppose the rezoning of the 2717 Colonial
Avenue lot to allow a development of 19 townhouses.
Why not leave the lot zoned R-7, as it has been for at least four decades, and develop single-
family dwellings?
If not,then why can't the developer build 10 townhouses instead of 19, which would allow for
meaningful green space, tree preservation, and natural buffering between the development and
existing neighborhoods?
If the answer to both questions is simply to increase profit for the developer and tax revenue for
the city, then please explain:
How will a 19-townhouse development—covering nearly a very square foot of the lot with water-
resistant surfaces—benefit my neighborhood on Bluefield Boulevard?
I can tell you how it won't benefit my neighborhood as well as the adjacent neighborhoods
between Colonial and Brambleton:
1. Negative Impacts on Neighboring Properties
As you can see, the proposed site plan does not create"a residential transition to the
established R 7 neighborhood"as stated in the Zoning Amendment Application. Instead, it
covers the entire 2717 Colonial lot from property line to property line, leaving no meaningful
buffer for homes on Bluefield and Thorndale.The existing mature trees behind our homes
currently provide shade, privacy, and noise reduction from Colonial Avenue—all of which would
be eliminated.
2. Stormwater and Environmental Concerns
Stormwater runoff is a major concern for those of us whose properties back up to the 2717
Colonial lot. Clear-cutting the lot and replacing permeable ground with water-resistant surfaces
will reduce absorption and increase runoff and flood risk.The proposed dry pond is located at
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the lowest point on the lot, but not at the lowest point relative to Bluefield backyards. Our crawl
spaces and basements are lower—and that is where the runoff water will end up.
This is not hypothetical. My neighbor at 2634 Bluefield Boulevard already experiences significant
basement flooding due to runoff from the paved Kustom Film &Tint property behind her home.
Their dry pond "stormwater management" has been completely ineffective.She is forced to run
three sump pumps continuously to keep her basement from flooding.Would you buy a home that
requires three sump pumps?
My other neighbors and I fear similar outcomes.The builder assures us that regulations will
prevent flooding, yet neither the builder nor the Planning Commission will provide any guarantee
to the homeowners.
Removing all existing trees will also eliminate the shade they provide. Replacing them with
asphalt, concrete, and tightly packed townhouses will create a heat island that radiates onto
neighboring properties. Higher temperatures mean higher electricity bills for everyone—directly
contradicting APCo's repeated requests for Roanoke residents to raise thermostats during
heatwaves to reduce strain on the grid.
3.Traffic and Safety Concerns
As you already know,this development will worsen congestion along Colonial Avenue,where
traffic is already a significant safety issue for nearby businesses and neighborhoods.As a
Bluefield resident, turning left onto Colonial from Persinger is already extremely dangerous. I
cannot imagine how townhouse residents will safely turn left to exit the complex during peak
hours,which are weekdays from 7:30 a.m.to 6:30 p.m., due to traffic from area residents and
businesses, Towers Mall,Virginia Western, Fishburn Elementary, and James Madison Middle
School.
Townhouse residents attempting to turn left into the complex will cause backups extending to
Persinger.To avoid congestion on Colonial Avenue, drivers will cut through Persinger to reach
Brambleton—a route already hazardous for walkers trying to cross Persinger, especially given
Bluefield Boulevard's long-standing popularity as a walking route.
Additionally,the internal drive and sidewalk of the proposed complex would create even easier
access by foot from Colonial into Bluefield properties, increasing risks of trespassing, theft, and
other property-related incidents.
For all of the above reasons, I respectfully ask the Planning Commission to reject the rezoning
request or, at minimum, require a significantly stronger review of forested buffering, stormwater
management,traffic impacts, and neighborhood compatibility before any approval is considered.
I hope the Planning Commission will respect and serve the long-time, tax-paying residents of the
Bluefield neighborhoods—established since the 1950s—rather than overlook the
development's negative impacts on our quality of life for the sake of increased tax revenue.
Thank you for your thoughtful consideration.
Sincerely,
Glenn Englebert
glennenglebert@cox.net
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2714 Bluefield Blvd. SW
Roanoke, Virginia 24015
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[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From Hope White <noreply@adv.actionnetwork.org>
Date Fri 9/11/2026 6:39 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Ms. Emily Clark,
The proposal for this parcel would increase the storm water that could result in a higher risk of
flooding.The watershed from this parcel would merge with the watershed from Murray Run that
already has an increase of storm water due to the new development on Brandon Ave.
It would increase the heat dome effect that would cause higher electricity bills.
There needs to be a traffic study to determine how the development would impact the
neighborhood.This area of Colonial Ave already has a high rate of car accidents.
Sincerely,
Hope White
jhwdsr@gmail.com
4652 Horseman Dr Ne
Roanoke,Virginia 24019
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9/14/26,12:32 PM Inbox-Planning Commission-Outlook
Outlook
[EXTERNAL] Objection to Rezoning for 2717 Colonial Ave Parcel 1260313
From terryhuxhold@gmail.com <noreply@adv.actionnetwork.org>
Date Fri 9/11/2026 5:25 PM
To Planning Commission <planningcommission@roanokeva.gov>
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Mr. James Settle,
The proposal for this parcel would increase the storm water that could result in a higher risk of
flooding.The watershed from this parcel would merge with the watershed from Murray Run that
already has an increase of storm water due to the new development on Brandon Ave.
It would increase the heat dome effect that would cause higher electricity bills.
There needs to be a traffic study to determine how the development would impact the
neighborhood.This area of Colonial Ave already has a high rate of car accidents.
Sincerely,
terryhuxhold@gmail.com
1125 16th St SE
Roanoke,Virginia 24013
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AFFIDAVIT OF PUBLICATION
Roanoke Rambler
PO Box 323,Vinton,VA 24179
(540)307-1475
State of New Jersey, County of Camden,ss:
I,Anjana Bhadoriya, an authorized agent of Column Software,
PBC,which is an authorized agent of the Publisher of the
Roanoke Rambler, a publication that is a"legal newspaper"as
that term is defined in 8.01-324 of the Code of Virginia, and
authorized as such by Order of the Circuit Court,that the full text
of the attached notice was published in said publication and also
at www.publicnoticevirginia.com,which is a searchable
statewide repository of such notices, on the following dates:
Publication Dates:
• Aug 31,2026
• Sep 7,2026
Notice ID: nbbllbU5JKt5S2gJ1eMA
Notice Name: Rambler Legal Ad-PC&BZA-September 2026
Publication Fee: $110.00
A.ya.,a 8tiadoriya
Agent SHARONN E THOMAS-POPE
NOTARY PUBLIC
VERIFICATION STATE OF NEW JERSEY
My Commission Expires January 23,2027,
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County of Camden
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Rambler Legal Ad-PC&BZA-September 2026 I Page 1 of 2
PUBLIC HEARING NOTICE spection in the Planning,Building&Development Department,
The City Planning Commission a public First Floor Room'166,Noel C.Taylor Municipal Building,215
The on of Roanoke September 1C 20mi at n willp.hold or as soon Church Avenue SW, Roanoke,Virginia, 24011. Citizens may
heathereafter as the matter maybe heard,in the City Council Chao- also access the application at https://w�vurroanokeva.gov/1074.
berg Fourth Floor,Room 450,Noel C.Taylor Municipal Build-
411 persons shall be afforded an opportunity to address the Board
ing,215ChurchAvenueSW Roanoke,Virginia,'to consider the bef Zoning Appeal's to t the publtc otheBoadog. fZningAppeamay
r- be forwarded to the Secretary to the Board of Zoning Appeals by
following request: mail to 215 ChurchAvenue SW,Room 170,Roanoke,VA 24011,
Application by LD Cyrus Builders Inc.,to rezone the prop- or by email to pldnning@roanokeva.gov.
erty located at 2717,2719 and three parcels addressed as 0 Fmily G.Clark,Secretary,City Board of Zoning Appeals
Colonial Avenue SW;bearing Official Tax Map Nos.1260313
, 1260808, 1260807, 1260806, and 1260805, respectively,
from MX,Mixed Use District and R-7,Residential District The City of Roanoke will make reasonable accommodations for
to RMF,Residential District with conditions and CN,Com- any person with a disability to participate in the hearing.Please
mercial Neighborhood with conditions. The land use cat- contact the City Clerk's Office, (540)853-2541,by noon, Sep-
egories permitted in the RMF District include: residential; tember 1.1.'2026 to request accommodations.
accommodations and group living; commercial;utility uses
and structures;animal and agricultural;and accessory,with The City of Roanoke provides interpretation at no cost for all
maximum density as specified on the development plan.The public meetings!upon request.If you would like to request an
land use categories permitted in the CN District and includ- interpreter,please let us know at least 24 hours in advance by
ed in the proposed proffered conditions on allowable uses calling(540)853-1283.
include: residential; commercial; assembly and entertain-
ment;public,institutional,and community facilities;utility; La Ciudad de Roanoke proporciona interpretacon sin costo por
and accessory uses.The comprehensive plan designates the
ro erty for general residential and mixed use. The pro- int r cites agar sl sabprevera con solicitme oi u24 h r sad antelacr un
posed principal use of the property townhome por lismar(5405851-1aber al menos 24(ores de antelacion
P P � P� P' P ty is dwellings por liamar(540 853-1283.
and commercial construction.
Physical copies of this application are available for public in- Jiji la Roanokellinatoa huduma ya ukalimani bila malipo katika
Physical
n in the Planning,Building, are available
nt fDepartment- bmikutano yote ya umma,inapoombwa.Iwapo ungependa kuom-
First Floor,Room 170,Noel C.Taylor Municipal Building,215 ga simumkal(540),853-1 8 tujulishe angalau sea 24 kabla kwa lcupi-
Church Avenue SW, Roanoke, Virginia, 24011. Citizens may ga simu(540)853-1_83.
also access the application at wwwsoanokeva.gov/1088. All
persons shall be afforded an opportunity to address the Planning
Commission at the public hearing.Written comments may be Published on Roanoke Rambler //wwwroanokerambler.
forwarded to the Secretary to the Planning Commission by mail I3 2_0�(http://www.roanokerambler.
215,Church Avenue SW,Room 170,Roanoke,VA.24011,or coin:August I;September 7, _6
byemailtoplanningconunission@roanokeva.gov. I
Fmily G.Clark,Secretary,City Planning Commission
City Council will hold a public hearing on the aforesaid matter
on Monday,September 21,2026.at 7:00 p.m.,or as soon there-
after as the matter may be heard,in the City Council Chamber,
Fourth Floor,Room 450,Noel C. Taylor Municipal Building,
215 Church Avenue SW,Roanoke,Virginia.All persons wishing
to address City Council may sign-up online at www.roanokeva.
gov/council.In order to sign up,the form to speak before City
Council may be accessed under the tab"Sign Up Form to Speak
Before Council"on the left of the screen.For further information,
you may contact the Office of the City Clerk at(540)853-2541.
Cecelia F.McCoy,CMC,City Clerk
The City of Roanoke Board of Zoning Appeals will hold a pub-
lic hearing on Wednesday,September 16,2026,at 5:30 p.m.,or
as soon thereafter as the matter may be heard,in the City Council
Chamber,Fourth Floor,Room 450.Noel C.Taylor Municipal
Building,215 Church Avenue SW,Roanoke.Virginia,to consid-
er the following application:
Application by Jason Martin for property located at 1602
Grandin Road SW,bearing Official Tax Map No.1331601,
zoned CN,Commercial Neighborhood District,for a special
exception pursuant to Section 36.2-315,Zoning,Code of the
City of Roanoke(1979),as amended,to establish an eating
and drinking establishment,abutting a residential district.
Physical copies of this application are available for public in-
Rambler Legal!Ad-PC&BZA-September 2026 I Page 2 of 2
_Asia/CARDINAL NEWS
See Proof on Next Page
AFFIDAVIT OF PUBLICATION
Cardinal News
P.O. Box 4455, Roanoke,VA 24015
(540) 467-2189
State of Florida, County of Broward, ss:
I, Anjana Bhadoriya, of lawful age, being duly sworn
upon oath depose and say that I am an agent of
Column Software, PBC, duly appointed and
authorized agent of the Publisher of Cardinal News, a
publication that is a "legal newspaper"as that term is
defined in 8.01-324 of the Code of Virginia, and
authorized as such by Order of the Circuit Court, that
the full text of the attached notice was published in
said publication and also at
www.publicnoticevirginia.com, which is a searchable
statewide repository of such notices, on the following
dates.
Publication Dates:
• Aug 31, 2026
• Sep 7, 2026
Notice ID: NIuJv2ggZLIMsmtkoz7E
Notice Name: Cardinal Legal Ad - PC & BZA-
September 2026
fihjana 8kador;ya
Agent ������\\`aYflp4����G SHERI SMITH
,A‘ •-,o% Notary Public-State of Florida
VERIFICATION =N uiln _ Commission#HHB0
State of Florida %900•,1!'a Expires on may 31,2030
County of Broward %�Nfitopp\\��„`��
Signed or attested before me on this: 09/10/2026
1121101.
JJO
Notary Public
Notarized remotely online using communication technology via Proof.
Cardinal Legal Ad - PC & BZA- September 2026 I Page 1 of 3
PUBLIC HEARING NOTICE
The City of Roanoke Planning Commission will hold a public hearing on Monday,Sep-
tember 14,2026,at 5:30 p.m.,,or as soon thereafter as the matter may be heard,in the
City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215
Church Avenue SW,Roanoke,Virginia,to consider the following request:
Application by LD Cyrus Builders Inc.,to rezone the property located at 2717,2719
and three parcels addressed as 0 Colonial Avenue SW;bearing Official Tax Map
Nos.1260313,1260808,1260807,1260806,and 1260805,respectively,from MX,
Mixed Use District and R-7,Residential District to RMF,Residential District with
conditions and CN,Commercial Neighborhood with conditions.The land use cat-
egories permitted in the RMF District include:residential;accommodations and
group living;commercial;utility uses and structures;animal and agricultural;and
accessory,with maximum density as specified on the development plan.The land
use categories permitted in the CN District and included in the proposed proffered
conditions on allowable uses include:residential;commercial;assembly and en-
tertainment;public,institutional,and community facilities;utility;and accessory
uses.The comprehensive plan designates the property for general residential and
mixed use.The proposed principal use of the property is townhome dwellings and
commercial construction.
Physical copies of this application are available for public inspection In the Planning,
Building,&Development Department,First Floor,Room 170,Noel C.Taylor Municipal
Building,215 Church Avenue SW,Roanoke,Virginia,24011.Citizens may also access
the application at www.roanokeva.gov/1088.All persons shall be afforded an opportunity
to address the Planning Commission at the public hearing.Written comments may be for-
warded to the Secretary to the Planning Commission by mail to 215 Church Avenue SW,
Room 170,Roanoke,VA,24011,or by email to planningcommissioneroanokeva.gov.
Emily G.Clark,Secretary,City Planning Commission
City Council will hold a public hearing on the aforesaid matter on Monday,Septem-
ber 21,2026,at 7:00 p.m.,or as soon thereafter as the matter may be heard,in the
City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215
Church Avenue SW,Roanoke,Virginia.All persons wishing to address City Council may
sign-up online at www.roanokeva.gov/council.In order to sign up,the form to speak
before City Council may be accessed under the tab`Sign Up Form to Speak Before
Council'on the left of the screen.For further information,you may contact the Office of
the City Clerk at(540)853-2541.
Cecelia F.McCoy,CMC,City Clerk
The City of Roanoke Board of Zoning Appeals will hold a public hearing on Wednes-
day,
September 16,2026,at 5:30 p.m.,or as soon thereafter as the matter may be heard,
in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,
215 Church Avenue SW,Roanoke,Virginia,to consider the following application:
Application by Jason Martin for property located at 1602 Grandin Road SW,bear-
ing Official Tax Map No.1331601,zoned CN,Commercial Neighborhood District,
for a special exception pursuant to Section 36.2-315,Zoning,Code of the City of
Roanoke(1979),as amended,to establish an eating and drinking establishment,
abutting a residential district.
Physical copies of this application are available for public inspection in the Planning,
Building&Development Department,First Floor,Room 166,Noel C.Taylor Municipal
Building,215 Church Avenue SW,Roanoke,Virginia,24011.Citizens may also access
the application at https://www.roanokeva.gov/1074.All persons shall be afforded an op-
portunity to address the Board of Zoning Appeals at the public hearing.Written com-
ments may be forwarded to the Secretary to the Board of Zoning Appeals by mail to
215 Church Avenue SW,Room 170,Roanoke,VA 24011,or by email to planning@
roanokeva.gov.
Emily G.Clark,Secretary,City Board of Zoning Appeals
The City of Roanoke will make reasonable accommodations for any person with a dis-
ability to participate in the hearing.Please contact the City Clerk's Office,(540)853-2541,
by noon,September 11,2026,10 request accommodations.
The City of Roanoke provides interpretation at no cost for all public meetings,upon re-
Cardinal Legal Ad - PC
& BZA-September 2026 I Page 2 of 3
I � -
quest.If you would like to request an interpreter,please let us know at least 24 hours in
advance by calling(540)853.1283.
La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas ptiblicas,
previa solicitud.Si usted desea solicitar un interprete,haganosio saber con al menos 24
horas de antelacion por Ilamar(540)853-1283.
Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,
inapoombwa.Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24
kabla kwa kupiga simu(540)853-1283.
Cardinal Legal Ad - PC & BZA- September 2026 I Page 3 of 3
PUBLIC HEARING NOTICE
The City of Roanoke Planning Commission will hold a public hearing on Monday,
September 14, 2026, at 5:30 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue SW, Roanoke, Virginia, to consider the following request:
Application by LD Cyrus Builders Inc., to rezone the property located at
2717, 2719 and three parcels addressed as 0 Colonial Avenue SW; bearing Official
Tax Map Nos. 1260313, 1260808, 1260807, 1260806, and 1260805, respectively,
from MX, Mixed Use District and R-7, Residential District to RMF, Residential
District with conditions and CN, Commercial Neighborhood with conditions. The
land use categories permitted in the RMF District include: residential;
accommodations and group living; commercial; utility uses and structures;
animal and agricultural; and accessory, with maximum density as specified on
the development plan. The land use categories permitted in the CN District and
included in the proposed proffered conditions on allowable uses include:
residential; commercial; assembly and entertainment; public, institutional, and
community facilities; utility; and accessory uses. The comprehensive plan
• designates the property for general residential and mixed use. The proposed
principal use of the property is townhome dwellings and commercial
construction.
Physical copies of this application are available for public inspection in the Planning,
Building, & Development Department, First Floor, Room 170, Noel C. Taylor Municipal
Building, 215 Church Avenue SW, Roanoke, Virginia, 24011. Citizens may also access
the application at www.roanokeva.gov/1088. All persons shall be afforded an
opportunity to address the Planning Commission at the public hearing. Written
comments may be forwarded to the Secretary to the Planning Commission by mail to
215 Church Avenue SW, Room 170, Roanoke, VA, 24011, or by email to
planningcommission(a�roanokeva.gov.
Emily G. Clark, Secretary, City Planning Commission
City Council will hold a public hearing on the aforesaid matter on Monday, September
21, 2026, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council
may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to
speak before City Council may be accessed under the tab "Sign Up Form to Speak
Before Council" on the left of the screen. For further information, you may contact the
Office of the City Clerk at (540)853-2541.
Cecelia F. McCoy, CMC, City Clerk
The City of Roanoke Board of Zoning Appeals will hold a public hearing on
Wednesday, September 16, 2026, at 5:30 p.m., or as soon thereafter as the matter may
be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the
following application:
Application by Jason Martin for property located at 1602 Grandin Road SW,
bearing Official Tax Map No. 1331601, zoned CN, Commercial Neighborhood
District, for a special exception pursuant to Section 36.2-315, Zoning, Code of the
City of Roanoke (1979), as amended, to establish an eating and drinking
establishment, abutting a residential district.
Physical copies of this application are available for public inspection in the Planning,
Building & Development Department, First Floor, Roorn 166, Noel C. Taylor Municipal
Building, 215 Church Avenue SW, Roanoke, Virginia, 24011. Citizens may also access
the application at https://www.roanokeva.gov/1074. All persons shall be afforded an
opportunity to address the Board of Zoning Appeals at the public hearing. Written
comments may be forwarded to the Secretary to the Board of Zoning Appeals by mail to
215 Church Avenue SW, Room 170, Roanoke, VA 24911, or by email to
planninqaroanokeva.gov.
Emily G. Clark, Secretary, City Board of Zoning Appeals
The City of Roanoke will make reasonable accommodations for any person with a
disability to participate in the hearing. Please contact the City Clerk's Office, (540)853-
2541, by noon, September 11, 2026, to request accommodations.
The City of Roanoke provides interpretation at no cost for all public meetings, upon
request. If you would like to request an interpreter, please let us know at least 24 hours
in advance by calling (540) 853-1283.
La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas pUblicas,
previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos
24 horas de antelacion por Ilamar(540) 853-1283.
Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,
inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24
kabla kwa kupiga simu (540) 853-1283.
P
AFFIDAVIT
REQUEST: Application by LD Cyrus Builders Inc., to rezone the property located at 2717,
2719 and three parcels addressed as 0 Colonial Avenue SW; bearing Official Tax Map Nos.
1260313, 1260808, 1260807, 1260806, and 1260805, respectively, from MX, Mixed Use District
and R-7, Residential District to RMF, Residential District with conditions and CN, Commercial
Neighborhood with conditions. The land use categories piermitted in the RMF District include:
residential; accommodations and group living; commercial; utility uses and structures; animal
and agricultural; and accessory, with maximum density as specified on the development plan.
The land use categories permitted in the CN District and irlicluded in the proposed proffered
conditions on allowable uses include: residential; commercial; assembly and entertainment;
public, institutional, and community facilities; utility; and accessory uses. The
comprehensive plan designates the property for general residential and mixed use. The
proposed principal use of the property is townhome dwellings and commercial construction.
COMMONWEALTH OF VIRGINIA )
TO-WIT:
CITY OF ROANOKE )
The affiant, Emily G. Clark,first being duly sworn,states that she is Secretary to the Roanoke City Planning
Commission, and as such is competent to make this affidavit of hedown personal knowledge.Affidavit states
I
that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Commission of the City of Roanoke,she has sent by first-class mail this 1/ ,
1—
Planning
2026, notices of a public hearing to be held on this 91)
-teiV 'pe-- 14 , 2026,on the request
captioned above to the owner or agent of the parcel - set out on the attached.
Emily G. Iar.
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City, of Roanoke,Virginia,this day of
, 2026.
Notary Public
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Public Comment Submitted by: Glenn Englebert,2714 Bluefield Boulevard, Roanoke,
VA 24015
Dear Mayor Cobb and Members of the Roanoke City Council, I am writing to formally
express my objection to the Rezoning Request for 2717 Colonial Avenue(Parcel
1260313).
My name is Glenn Englebert, and my property directly borders the proposed development
behind the dead-end drive, placing my home among those most adversely affected. Please
see the attached map.
My neighbors and I presented our concerns to the Planning Commission last Monday.
Unfortunately, most were dismissed, and we were not permitted to speak after the
developer's presentation, despite clear discrepancies that required clarification.
respectfully request that City Council consider the following issues:
1. Negative Impacts on Adjacent Homes Omitted from Site Maps
The homes on Bluefield Boulevard—including mine—are directly adjacent to the
proposed townhouses.Yet our homes were not shown on the developer's site maps; only
a portion of our backyards is visible. If our properties were better represented on the site
map, it would be obvious how close the townhouse buildings, internal drive, and retention
pond sit to our property lines. This development is simply too dense for this location. Out
of respect for the long-established Bluefield neighborhood,the developer could build
fewer townhouses, allowing room for meaningful green space, tree preservation, and
natural buffering between the development and our homes.
2. Stormwater and Flooding Risks
The plan clearcuts the property and covers 70%of the land with impervious surface.That
puts our basements and crawl spaces at risk.The retention pond would sit directly behind
my neighbor at 2634 Bluefield,who already runs three industrial sump pumps
continuously because the retention pond behind her current home is ineffective. We were
told to trust the developer's assurances that runoff won't increase—but the Planning
Commission staff do not have the expertise to independently verify those claims.
3. Misleading Elevation Information
The elevation maps presented by the builder are based on the backyards of homes on
Thorndale, which are about 15-20 feet higher on the hill behind my house.The builder is
correct; their sightline will not be impacted by the townhouses. Bluefield homes, however,
sit directly behind the proposed buildings and will be level with them. The developer told
me he plans to excavate 3 feet behind my home and 10 feet down toward the
townhouses, none of which was shown in the materials.
4. Inadequate Privacy Measures
The proposed 6-foot fence with vegetation placed on Bluefield homeowners' property
lines does not provide meaningful privacy from 45-foot-tall townhouses.Vegetation
placed on our property is not an acceptable or effective buffer.
5. Sidewalk and Transit Claims
The proposed sidewalk along Colonial Avenue does not connect to any existing sidewalk
on Colonial.The bus stop for Valley Metro Routes 55 and 56 is already located in front of
the daycare,where riders can safely wait in the parking lot.The claimed "connectivity"
benefit is inaccurate and not a valid advantage for this development.
6. Inconsistent Selling Price of the Townhouses
We have been told three different price ranges:
• $350,000 at the community meeting,
• $350,000 as the "low end" in a separate conversation with the builder, and
• "Low$300s to$350,000" at the Planning Commission hearing.
These inconsistencies raise concerns about transparency.
7. Daycare Status
The nonprofit daycare that the developer claims he is committed to preserving is for sale,
and has been since May 2026, yet it was only recently(after the Planning Commission
hearing)that I saw large "For Sale" signs posted.
Lastly, I don't think the Traffic and Safety Concerns we presented should be dismissed,
as they were at the Planning Commission hearing.
I believe we can all agree that Colonial Avenue already experiences significant congestion
and safety issues affecting nearby businesses and the Bluefield neighborhood. Adding 19
townhouses and a commercial parcel with 2 separate entrances on Colonial within 100
feet of each other will worsen these conditions.
Request for Council Action
I respectfully ask that the City Council vote against this rezoning request or, at minimum,
require a significantly stronger review of forested buffering, stormwater management,
traffic impacts, and neighborhood compatibility before any approval is considered.
Thank you for your thoughtful consideration.
Sincerely,
GGenn 5ngGebent
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IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 21st day of September, 2026.
No. 43477-092126.
A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED
THIRTY MILLION DOLLARS ($30,000,000) AGGREGATE PRINCIPAL AMOUNT OF
GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM
OF GENERAL OBLIGATION PUBLIC IMPROVEMENT AND REFUNDING BONDS
OF THE CITY,FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF
THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT,
EXTENSION, ENLARGEMENT AND EQUIPPI ING OF VARIOUS PUBLIC
IMPROVEMENT PROJECTS OF AND FOR THE CITY (INCLUDING RELATED
DESIGN AND ARCHITECTURAL AND ENGINEERING SERVICES)AND TO REFUND
CERTAIN OUTSTANDING GENERAL OBLIGATION BONDS OF THE CITY; FIXING
THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS;
AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND
DELIVERY OF SUCH BONDS AND THE REFUNDING OF THE REFUNDED BONDS;
AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE
PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH
BONDS
WHEREAS,in the judgment of the Council(the"Council")of the City of Roanoke,
Virginia (the "City"), it is desirable to authorize the City to contract a debt and to authorize the
issuance of general obligations of the City,in the form of General Obligation Public Improvement
and Refunding Bonds of the City(the"Bonds"), (i)in an aggregate principal amount not to exceed
$26,000,000 for the purpose of providing funds to pay the costs of the acquisition, construction,
reconstruction, improvement, extension, enlargements and equipping of various public
improvement projects of and for the City (including related design and architectural and
engineering services), and (ii) in an aggregate principal amount not to exceed $4,000,000 for the
purpose of refunding certain maturities of certain outstanding general obligation bonds of the City
to provide for restructuring of debt service and/or debt service savings in certain fiscal years of the
City, as shall be recommended by the City's Financial Advisor (such bonds to be refunded are
hereinafter referred to as the "Refunded Bonds" and the bonds issued hereunder to refund the
Refunded Bonds are hereinafter referred to as the"Refunding Bonds").
WHEREAS,in the judgment of the Council it is desirable to authorize the issuance
of not to exceed $26,000,000 principal amount of General Obligation Public Improvement Bond
Anticipation Notes (the "Notes") to finance costs of the projects described herein in anticipation
of the issuance of such Bonds.
WHEREAS, in the judgment of the Council it is desirable to authorize the sale of
such Bonds and such Notes.
4167852.3 048931
NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE,VIRGINIA:
SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia,
1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of
1991"), for the purpose of providing net proceeds of sale (after taking into account costs of
issuance, underwriting compensation and original issue discount) to pay the costs of the
acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of
various public improvement projects of and for the City(including related design and architectural
and engineering services) as set forth in Section 7 and to refund the Refunded Bonds, the City is
authorized to contract a debt and to issue in one or more series from time to time of general
obligation bonds of the City to be designated and known as the"City of Roanoke,Virginia,General
Obligation Public Improvement Bonds", or, as applicable, as the "City of Roanoke, Virginia
General Obligation Public Improvement and Refunding Bonds",in an aggregate principal amount
not to exceed $26,000,000 for the purpose of financing the costs of the projects described herein
and in an aggregate principal amount not to exceed $4,000,000 for the purpose of refunding the
Refunded Bonds, as described herein.
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time, in one or more series as shall be determined by the Director of Finance or the City
Manager. There shall be added to the designation of the Bonds a series designation determined by
the Director of Finance or the City Manager. The Bonds shall be issued in fully registered form
in the denomination of$5,000 each or any integral multiple thereof. The Bonds of a given series
shall be numbered from No.R-1 upwards in order of issuance. The Bonds shall bear interest from
their date payable on such date and semiannually thereafter as shall be determined by the City
Manager or the Director of Finance in accordance with the provisions of Section 8 hereof. The
Bonds of each series shall be issued in such aggregate principal amounts (not exceeding the
aggregate principal amount specified in Section 1(a) hereof); and shall mature on such dates and
in such years (but in no event exceeding forty (40) years from their date or dates), and in the
principal amount in each such year, as shall be determined by the City Manager or the Director of
Finance in accordance with the provisions of Section 8 hereof. Interest on the Bonds shall be
calculated on the basis of a three hundred sixty(360)day year comprised of twelve(12)thirty(30)
day months.
(c) The Bonds(or portions thereof in installments of$5,000)maybe subject to
redemption at the option of the City prior to their stated maturities, in whole or in part from time
to time on any date, in such order as may be determined by the City(except that if at any time less
than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions
thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon
payment of such redemption prices(expressed as a percentage of the principal amount of the Bonds
to be redeemed), together with the interest accrued thereon to the date fixed for the redemption
thereof, as shall be determined by the City Manager or the Director of Finance in accordance with
the provisions of Section 8 hereof.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of$5,000)shall be called for redemption,notice of the redemption thereof,specifying
the date,number and maturity of such Bond,the date and place or places fixed for its redemption,
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4167852.3 048931
and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must
be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or
Bonds issued equaling in principal amount that portion of the principal amount thereof not to be
redeemed, shall be mailed not less than thirty(30) days prior to the date fixed for redemption, by
first class mail, postage prepaid, to the registered owner thereof at the address of such registered
owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close
of business on the forty-fifth(45th) day next preceding the date fixed for redemption. If notice of
the redemption of any Bond shall have been given as aforesaid, and payment of the principal
amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the
accrued interest payable upon such redemption shall have l een duly made or provided for,interest
thereon shall cease to accrue from and after the date so specified for the redemption thereof.
(ii) Any notice of the optional redemption of the Bonds may state that it is
conditioned upon there being on deposit with the City on the date fixed for the redemption thereof
an amount of money sufficient to pay the redemption price of such Bonds,together with the interest
accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given
maybe rescinded at any time before the payment of the redemption price of such Bonds,together
with the interest accrued thereon, is due and payable if any such condition so specified is not
satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to
there not being on deposit with the City a sufficient amount of money to pay the redemption price
of such Bonds, together with the interest accrued thereon to the date fixed for the redemption
thereof,the corresponding notice of redemption shall be deemed to be revoked.
(iii) So long as the Bonds are in book-erjtry only form, any notice of redemption
shall be given only to The Depository Trust Company, New York, New York ("DTC"), or to its
nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any
notice of redemption.
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and interest on the Bonds as the same become
due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Council is
authorized and required to levy and collect annually, at the same time and in the same manner as
other taxes of the City are assessed,levied and collected, at tax upon all taxable property within the
City, over and above all other taxes, authorized or limitedby law and without limitation as to rate
or amount, sufficient to pay when due the principal of andinterest on the Bonds to the extent other
funds of the City are not lawfully available and appropriated for such purpose.
SECTION 3. (a)The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the
corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the
City Clerk of the City.
(b) The Director of Finance or the City Manager are each hereby authorized to
appoint a Registrar and Paying Agent for the Bonds (the"Registrar and Paying Agent").
(c) The Director of Finance or the City Manager shall direct the Registrar and
Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose
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4167852.3 048931
unless and until the certificate of authentication endorsed on each Bond shall have been manually
executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication
of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the
date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to
the first interest payment date, the certificate shall be dated as of the date of the initial issuance
and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii)if a Bond is
authenticated upon an interest payment date, the certificate shall be dated as of such interest
payment date, (iii)if a Bond is authenticated after the fifteenth (15th) day of the calendar month
next preceding an interest payment date and prior to such interest payment date, the certificate
shall be dated as of such interest payment date and (iv) in all other instances the certificate shall
be dated as of the interest payment date next preceding the date upon which the Bond is
authenticated. In the event the Bonds of any series shall be dated as of a date other than the first
day of a calendar month or the dates on which interest is payable on such series are other than the
first days of calendar months,the provisions of this Section 3(c) with regard to the authentication
of such Bonds and of Section 10 hereof with regard to the form of such Bonds shall be modified
as the Director of Finance or the City Manager shall determine to be necessary or appropriate.
(d) The execution and authentication of the Bonds in the manner set forth above
is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a)The principal of and interest on the Bonds shall be payable in
such coin or currency of the United States of America as at the respective dates of payment thereof
is legal tender for public and private debts. The principal of the Bonds shall be payable upon
presentation and surrender thereof at the office of the Registrar and Paying Agent. Interest on the
Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners
of such Bonds at their respective addresses as such addresses appear on the books of registry kept
pursuant to this Section 4;provided, however, that so long as the Bonds are in book-entry form
and registered in the name of Cede& Co., as nominee of DTC, or in the name of such other
nominee of DTC as may be requested by an authorized representative of DTC, interest on the
Bonds shall be paid directly to Cede& Co. or such other nominee of DTC by wire transfer.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office
books of registry for the registration, exchange and transfer of Bonds of such series. Upon
presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable
regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered,
exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City or
any duly authorized officer thereof.
(d) Any Bond maybe exchanged at the office of the Registrar and Paying Agent
for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized
principal sums of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the registered owner of such Bond in person or by the duly authorized
4
4167852.3 048931
r
attorney for such registered owner,upon surrender of such Bond to the Registrar and Paying Agent
for cancellation, accompanied by a written instrument of transfer duly executed by the registered
owner in person or by the duly authorized attorney for such registered owner, in form satisfactory
to the Registrar and Paying Agent.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar and Paying Agent for such series of Bonds shall require the payment by the
registered owner of the Bond requesting such transfer or exchange of any tax or other
governmental charges required to be paid with respect to such transfer or exchange. All Bonds
surrendered pursuant to this Section 4 shall be cancelled.
(g) (i)The Bonds shall be issued i full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede&
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act ash securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of$5,000 or
any integral multiple thereof. Purchasers will not re leive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal and interest payments on the Bonds will be made by the Registrar
and Paying Agent to DTC or its nominee, Cede& Co., as registered owner of the Bonds, which
will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial
owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the
responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC
participants will be the responsibility of such participants!and other nominees of such beneficial
owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made
by DTC and,in turn,by the DTC participants who act on behalf of the indirect participants of DTC
and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
persons acting through such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner"of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds,but
no such number shall constitute a part of the contract evidenced by the particular Bond upon which
it is printed;no liability shall attach to the City or any officer or agent thereof(including any paying
agent for the Bonds)by reason of such numbers or any use made thereof(including any use thereof
made by the City, any such officer or any such agent) of by reason of any inaccuracy, error or
omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to
such numbers shall not constitute cause for failure or refusal by the successful bidder or purchaser
to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses
in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by
the City;provided, however, that the CUSIP Service Bureau charge for the assignment of such
numbers shall be the responsibility of the successful bidder for or purchaser of the Bonds.
5
4167852.3 048931
r
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer,to the effect that such copy is a true and complete
copy(except for letterhead and date)of the legal opinion which was dated as of the date of delivery
of and payment for the Bonds,may be printed on the Bonds.
SECTION 6. To the extent it shall be contemplated at the time of their issuance
that the interest on any Bonds issued hereunder shall be excludable from gross income for purposes
of federal income taxation,the City covenants and agrees that it shall comply with the provisions
of Sections 103 and 141-150 of the Internal Revenue Code of 1986,as amended,and the applicable
Treasury Regulations promulgated under such Sections 1103 and 141-150 so long as any such
Bonds are outstanding.
SECTION 7. The net proceeds of the sale of the Bonds and Notes authorized for
issuance hereunder in an aggregate principal amount not to exceed$26,000,000 for the purpose of
financing the projects described below shall be applied to the payment of the cost of the following
public improvement projects of and for the City in the following respective approximate amounts:
Purpose Amount
School Facility Maintenance and Improvements $5,000,000
Stormwater 3,000,000
Fleet(including Fire Engines) 6,148,253
Civic Center Improvements 1,500,000
Streets, Sidewalks, Curbs and Gutters 4,750,000
Parks and Recreation 1,200,000
Technology Capital 1,130,000
City Building Improvements 1,096,700
If any project set forth above shall require less than the entire respective amount so
set forth, the difference may be applied to any of the other projects so set forth, without further
action by the Council, and net proceeds constituting original issue premium, if any, shall be
allocated to the projects above in such amounts as shall be determined by the City Manager or the
Director of Finance.
I
SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on
such date or dates and at such price or prices as shall be determined by the City Manager or the
Director of Finance. The Bonds may be issued as taxable or tax-exempt Bonds as shall be
determined by the City Manager or the Director of Finance. Any Refunding Bonds issued
hereunder shall be sold,if at all,by no later than March 1,,2027. Refunding Bonds may be issued
hereunder for the purpose of modifying or restructuring the City's annual debt service
requirements as shall be determined by the Director of inance or the City Manager, with the
advice of the City's Financial Advisor.
(b) If the Bonds are sold at competitive sale,the Director of Finance or the City
Manager are each hereby authorized to prepare and distribute, or to cause to be prepared and
6
4167852.3 048931
distributed, via electronic dissemination or otherwise, a Preliminary Official Statement and an
Official Notice of Sale relating to the Bonds. In preparing the Official Notice of Sale relating to
the Bonds,the Director of Finance or the City Manager are each hereby authorized to provide that
bids for the purchase of the Bonds maybe received by electronic bidding.
(c) If the Bonds are sold at competitive sale, the City Manager or the Director
of Finance, without further action by the Council, (i) are each hereby authorized to determine the
dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates
on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of
each series and the principal amount of the Bonds of each series maturing in each year and(ii) are
each hereby further authorized to receive bids for the purchase of the Bonds of each series and to
accept the bid offering to purchase the Bonds of each series at the lowest true interest cost to the
City;provided, however, in no event shall the true interel t cost to the City with respect to the
Bonds of any series exceed six and one-half percent (6.50%). The City Manager or the Director
of Finance are each further authorized to fix the rates of interest to be borne by the Bonds of each
maturity of each series as specified in the bid accepted by them in accordance with the immediately
preceding sentence. The City Manager or the Director of Finance are each hereby authorized to
determine the provisions relating to the redemption of the Bonds of any series upon the advice of
the City's financial advisor;provided, however, in no event shall any redemption premium payable
by the City exceed two percent (2.00%), except that any taxable Bonds issued may be subject to
redemption at a redemption price that includes a make-whole premium, as may be determined by
the City Manager or the Director of Finance at the time of sale of any such taxable Bonds.
(d) If the Bonds are sold at negotiated sale,the City Manager or the Director of
Finance, without further action of the Council, (i) are each hereby authorized to determine the
dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates
on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of
each series and the principal amount of the Bonds of each series maturing in each year and(ii) are
each hereby authorized to select the underwriters of the Bonds (the"Underwriters")and to sell the
Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds are sold at
negotiated sale, the Bonds shall bear interest at such rates,per annum as shall be approved by the
City Manager or the Director of Finance;provided, however, in no event shall the true interest cost
for the Bonds of any series exceed six and one-half percent (6.50%). The City Manager or the
Director of Finance are each further authorized to fix the rates of interest to be borne by the Bonds
of each maturity of each series as negotiated with the Underwriters in accordance with the
immediately preceding sentence. The City Manager or the Director of Finance are each hereby
authorized to determine the provisions relating to the redemption of the Bonds of any series upon
the advice of the City's financial advisor;provided, however, in no event shall any redemption
premium payable by the City exceed two percent (2.00%), except that any taxable Bonds issued
may be subject to redemption at a redemption price that includes a make-whole premium, as may
be determined by the City Manager or the Director of finance at the time of sale of any such
taxable Bonds. The City Manager or the Director of Finance are each authorized to execute and
deliver to the Underwriters one or more Bond Purchase Contracts relating to the sale of the Bonds
by the City to the Underwriters.
(e) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
7
4167852.3 048931
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the insertion of the maturities, interest rates;and other details of the Bonds and by
making such other insertions, changes or corrections as the Mayor, based on the advice of the
City's financial advisor and legal counsel(including the City Attorney and Bond Counsel),deems
necessary or appropriate; and this Council hereby authorizes the Official Statement and the
information contained therein to be used by the purchasers in connection with the sale of the
Bonds. The Preliminary Official Statement is "deemed' final" for purposes of Rule 15c2-12
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act
of 1934, as amended ("Rule 15c2-12"). The City Manager or the Director of Finance are each
hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a
certificate in substantially the form to be included in the Official Statement under the caption
"Certificate Concerning Official Statement".
(f) The City Manager or the Director of Finance are each hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph(b)(5) of Rule 15c2-12 in such. form as shall be approved by the City
Manager or the Director of Finance upon advice of counsel(including the City Attorney and Bond
Counsel), such approval to be conclusively evidenced by their execution thereof.
(g) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale"of the Bonds are hereby ratified and
confirmed.
SECTION 9. (a) The City Manager and the Director of Finance are each hereby
authorized to enter into an Escrow Deposit Agreement in the form customarily entered into by the
City in connection with advance refunding transactions providing for the redemption of the
Refunded Bonds (the "Escrow Deposit Agreement") an I to appoint an Escrow Agent to serve
under the Escrow Deposit Agreement. The City Manager and the Director of Finance are each
hereby authorized to appoint a verification agent to verify the mathematical accuracy of
computations relating to the Bonds and the Refunded Bonds.
(b) The City Manager and the Director of Finance are each hereby authorized
to execute, on behalf of the City, subscriptions or purchase agreements for the securities to be
purchased by the Escrow Agent from moneys deposited in the Escrow Deposit Fund created and
established under the Escrow Deposit Agreement. Such securities so purchased shall be held by
the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement.
The City Manager and the Director of Finance are each hereby authorized to sell any securities
held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit
Agreement and to purchase securities in lieu of and in substitution therefor.
(c) Subject to the sale and receipt off the proceeds of the Bonds, the City
Manager and the Director of Finance are each hereby authorized to designate the Refunded Bonds
for redemption on such date or dates as they shall determine and are hereby further authorized to
direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds on such date
8
4167852.3 048931
or dates to be given in accordance with the provisions of the proceedings authorizing the issuance
of the Refunded Bonds.
SECTION 10. The Bonds, the certificate of authentication of the Registrar and
Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set
forth in Exhibit A attached hereto.
SECTION 11. The Notes, designated as "City of Roanoke, Virginia General
Obligation Public Improvement Bond Anticipation Notes,"are authorized for issuance and sale by
the City Manager and the Director of Finance in anticipation of the issuance of the Bonds
authorized for issuance.herein to finance costs of the projects described herein. Such Notes shall
be sold at competitive or negotiated sale at such price or prices and on such other terms and
conditions as shall be determined by the City Manager or the Director of Finance. The City
Manager or the Director of Finance (i) are each hereby authorized to determine the dated date of
the Notes of each series,the dates the Notes of each series shall mature,the dates on which interest
on the Notes shall be payable, the aggregate principal amount of the Notes of each series and the
principal amount of the Notes of each series maturing in each year,and(ii) are each hereby further
authorized to receive bids for the purchase of the Notes of each series if sold at competitive sale
or proposals for the purchase of the Notes of each series!if sold at negotiated sale and, without
further action of the Council, to accept the bid or proposal offering to purchase the Notes of each
series;provided however, Notes sold at competitive sale'shall be sold at the lowest true interest
cost to the City; and provided,further, in no event shall the true interest cost to the City with
respect to the Notes of any series exceed six and one-half percent(6.50%). The City Manager or
the Director of Finance are each further authorized to fix the rates of interest to be borne by the
Notes of each maturity of each series as specified in the bid or proposal accepted by them in
accordance with the immediately preceding sentence. The City Manager or the Director of Finance
are each hereby authorized to determine the provisions relating to the redemption of the Notes
upon the advice of the City's financial advisor; provided, however, in no event shall any
redemption premium payable by the City exceed two percent (2.00%), except that any taxable
Notes issued hereunder may be subject to redemption at a redemption price that includes a make-
whole premium, as ay be determined by the City Manager or the Director of Finance at the time
of sale of the Notes. If such Notes are offered for competitive sale, an Official Notice of Sale of
such Notes shall be prepared, published and distributed in accordance with the requirements of
Section 8. If such Notes are publicly offered, there may also be prepared and distributed a
Preliminary Official Statement and a final Official Statement relating to such Notes in such form
as shall be approved by the Director of Finance or the City Manager. The issuance and details of
such Notes shall be governed by the provisions of Section 15.2-2628 of Title 15.2, Chapter 26,
Article 2 of the Code of Virginia, 1950, as amended. The provisions of Sections 2,4,5 and 6 shall
apply to such Notes to the same extent the same apply o the Bonds except, in the case of the
provisions of Section 2, only to the extent such Notes are rot paid from the proceeds of the Bonds
or from any other available funds. Bonds in anticipation f which such Notes are issued pursuant
to this Section 11 may be issued and sold in accordance with the provisions of this Resolution at
any time within five (5) years of the date of issuance of the first Notes issued in anticipation of
such Bonds.
SECTION 12. (a) In addition to the authorization for a competitive or
negotiated sale of the Bonds and the Notes as set forth in Sections 8 and 11 hereof, the Council
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4167852.3 048931
hereby authorizes the issuance and sale of the Bonds and the Notes to one or more lenders to
evidence one or more loans made to the City by one or more lenders in accordance with any
proposal made by such lender(s) to the City pursuant to any Request for Proposal issued by the
City for any such loan (hereinafter any such Request for proposal of the City and any proposal
from any lender(s) submitted in response thereto shall be collectively referred to as a"Financing
Proposal"). There is hereby delegated to the City Manager or the Director of Finance, without
further action by the Council, the authority to issue and deliver the Bonds and the Notes pursuant
to this Section 12 at such price(s) and rate(s), and on such other terms and conditions, as shall be
provided in any Financing Proposal, which Financing Proposal shall be in such form and
containing such terms and conditions as the City Manager or the Director of Finance deems
acceptable, acting with the advice of the City's financial advisor and legal counsel (including the
City Attorney and the City's Bond Counsel), subject to the provisions and parameters set forth
herein. Any such loan authorized hereby to be evidenced by any Bonds or Notes of the City
authorized and issued pursuant to this Resolution may be it the form of a non-revolving drawdown
loan in an aggregate principal amount not to exceed$26,000,000.
(b) Notwithstanding anything in this Resolution to the contrary,Bonds or Notes
issued and sold pursuant to a Financing Proposal as provided in this Section 12 may bear interest
at such fixed rates or variable rates of interest(which variable rates of interest shall be determined
in accordance with any variable rate formula as shall be set forth in any Financing Proposal) as
shall be determined by the City Manager or the Director of Finance, acting with the advice of the
City's financial advisor; provided, however, that the true interest cost of any fixed rate(s), or the
initial variable rate(s)of interest,shall not exceed 6.50%; and provided further that the fixed rate(s)
or variable rate(s) determined for such Bonds or Notes may be further subject to adjustment upon
the occurrence of certain events or conditions as may be set forth in any Financing Proposal,
including, without limitation, adjustments to the stated interest rate or interest rate formula upon
the occurrence of any event of taxability with respect to the Bonds or Notes,any default in payment
with respect to the Bonds, and any change in the marginal corporate tax rate of corporations under
federal law. Notwithstanding anything in this Resolution to the contrary, any Bonds or Notes
issued and sold pursuant to a Financing Proposal as provided in this Section 12 may be pre-payable
at a prepayment price or redemption price that includes any make-whole amount, yield
maintenance fee, penalty fee or break-funding amount calculated in accordance with any formula
acceptable to the City Manager or the Director of Finance, acting with the advice of the City's
financial advisor and legal counsel (including the City Attorney and Bond Counsel) as may be set
forth in any Financing Proposal or in the Bonds, and in such case, such prepayment price or
redemption price may exceed the 2% redemption premium limitation set forth in Sections 8 and
11 above.
(c) Any one of the City Manager or the Director of Finance is hereby authorized
to execute and deliver any Financing Agreement, purchase agreement or any other document,
agreement or instrument necessary to provide for the issuance and delivery of the Bonds or the
Notes (hereinafter collectively referred to as the "Financing Documents"), which Financing
Documents shall be in such form and substance as shall be acceptable to the City Manager or the
Director of Finance, as evidenced by his or her signature thereon, acting with the advice of legal
counsel (including the City Attorney and Bond Counsel). Any one of the City Manager or the
Director of Finance is hereby further authorized to determine, or to modify the form of and terms
of the Bonds or the Notes with respect to the dated date of the Bonds or the Notes, the authorized
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4167852.3 048931
r _
denominations of the Bonds or the Notes,the assignment of CUSIP Numbers,if any,to the Bonds
or the Notes, and the principal and interest payment dates of the Bonds or the Notes.
Notwithstanding anything in this Resolution to the contrary,any of the Bonds or Bond Anticipation
Notes may be issued directly to the purchaser thereof, as registered owner or holder thereof.
SECTION 13. The Council hereby authorizes the City to make expenditures for
the projects for which the Bonds or Notes are to be issued in advance of the issuance and receipt
of the proceeds of the Bonds or Notes and to reimburse such expenditures from the proceeds of
the Bonds or Notes. The adoption of this Resolution shall be considered an"official intent"within
the meaning of Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue
Code of 1986, as amended.
SECTION 14. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof,with the Circuit Court of the City of Roanoke,
Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950 as amended.
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EXHIBIT A
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPROVEMENT [REFUNDING] BOND
SERIES
REGISTERED REGISTERED
No.R-_ $
MATURITY INTEREST
DATE: RATE: DATE OF BOND: CUSIP NO.:
REGISTERED OWNER: CEDE & CO.
PRINCIPAL SUM: DOLLARS
THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City"), for
value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner
(named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond
shall be subject to prior redemption and shall have been duly called for previous redemption and
payment of the redemption price duly made or provided for),the Principal Sum(specified above),
and to pay interest on such Principal Sum on ` and semiannually on each
and thereafter (each such date is hereinafter referred to as an
"interest payment date"), from the date hereof or from the interest payment date next preceding
the date of authentication hereof to which interest shall have been paid, unless such date of
authentication is an interest payment date,in which case from such interest payment date,or unless
such date of authentication is within the period from the sixteenth(16th) day to the last day of the
calendar month next preceding the following interest payment date, in which case from such
following interest payment date, such interest to be paid until the maturity or redemption hereof at
the Interest Rate(specified above)per annum,by check nailed by the Registrar and Paying Agent
hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the
books of registry, as of the close of business on the fifteenth(15th) day(whether or not a business
day) of the calendar month next preceding each interest payment date;provided, however, that so
long as this Bond is in book-entry only form and registered in the name of Cede&Co.,as nominee
of The Depository Trust Company("DTC"),or in the name of such other nominee of DTC as may
be requested by an authorized representative of DTC, interest on this Bond shall be paid directly
to Cede& Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be
calculated on the basis of a three hundred sixty(360)day year comprised of twelve(12)thirty(30)
day months. The principal of this Bond is payable upon presentation and surrender hereof, at the
office of , as the Registrar and Paying Agent,In the City of ,
Principal of and interest on this Bond are payable in any coin or currency of the United States of
A-1
4167852.3 048931
America which, on the respective dates of payment thereof, shall be legal tender for public and
private debts.
This Bond is one of an issue of Bonds of lilf e date, denomination and tenor except
as to number,interest rate and maturity,which is issued for the purpose of providing funds [to pay
the costs of the acquisition, construction, reconstruction,'improvement, extension, enlargement
and equipping of various public improvement projects of and for the City(including related design
and architectural and engineering services)][to refund certain outstanding general obligation bonds
of the City],under and pursuant to and in full compliance with the Constitution and statutes of the
Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as
amended (the same being the Public Finance Act of 1991), and resolutions and other proceedings
of the Council of the City duly adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one(or portions thereof in installments
of$5,000) maturing on and after 1, 20_are subject to redemption at the option of the
City prior to their stated maturities, on or after 11,20_, in whole or in part from time to
time on any date, in such order as may be determined by the City (except that if at any time less
than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions
thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon
payment of a redemption price equal to the principal amount of the Bonds to be redeemed,together
with the interest accrued thereon to the date fixed for the redemption thereof.
The Bonds of the issue of which this Bond is one maturing on are
subject to mandatory sinking fund redemption on , and on _of each year
thereafter and to payment at maturity on in the principal amounts in each year set
forth below, in the case of redemption with the particular Bond or Bonds maturing on
or portions thereof to be redeemed to be selected by lot,upon payment of the principal amount
of the Bonds maturing on to be redeemed, together with the interest accrued on
the principal amount to be redeemed to the date fixed for the redemption thereof:
t
Year Principal Amount
The City, at its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on , which have been purchased and
cancelled by the City or which have been redeemed and nbt theretofore applied as a credit against
such mandatory sinking fund redemption requirement.
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of$5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this
Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new
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4167852.3 048931
Bond or Bonds issued equaling in principal amount that portion of the principal amount hereof not
to be redeemed,shall be mailed not less than thirty(30)days prior to the date fixed for redemption,
by first class mail, postage prepaid, to the Registered Owner hereof at the address of such
Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent as
of the close of business on the forty-fifth(45th) day next preceding the date fixed for redemption.
If notice of the redemption of this Bond (or the portion of the principal amount hereof to be
redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond
(or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable
upon such redemption shall have been duly made or provided for, interest hereon shall cease to
accrue from and after the date so specified for the redemption hereof.
Any notice of the optional redemption of this Bond may state that it is conditioned
upon there being on deposit with the City on the date fixed for the redemption hereof an amount
of money sufficient to pay the redemption price of this Bond, together with the interest accrued
thereon to the date fixed for the redemption hereof, and any conditional notice so given may be
rescinded at any time before the payment of the redemption price of this Bond, together with the
interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If
a redemption of this Bond does not occur after a conditional notice is given due to there not being
on deposit with the City a sufficient amount of money to pay the redemption price of this Bond,
together with the interest accrued thereon to the date !fixed for the redemption hereof, the
corresponding notice of redemption shall be deemed to berevoked.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of
Bonds of other authorized principal amounts and of the same issue,interest rate and maturity. This
Bond is transferable by the Registered Owner hereof, in person or by the attorney for such
Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and
Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the
manner, subject to the limitations and upon payment oif the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender
hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations
and of the same aggregate principal amount, issue, interest rate and maturity as the Bond
surrendered,will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar and Paying Agent.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and interest on this Bond as the same become due. In each year while this Bond
is outstanding and unpaid, the Council of the City shall be authorized and required to levy and
collect annually, at the same time and in the same manner as other taxes of the City are assessed,
levied and collected, a tax upon all property within the City, over and above all other taxes,
authorized or limited by law and without limitation as io rate or amount, sufficient to pay the
principal of and interest on this Bond to the extent other funds of the City are not lawfully available
and appropriated for such purpose.
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4167852.3 048931
It is certified,recited and declared that all acts, conditions and things required to exist,
happen or be performed precedent to and in the issuance of this Bond do exist,have happened and
have been performed in due time, form and manner as required by law, and that the amount of this
Bond, together with all other indebtedness of the City does not exceed any limitation of
indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia.
IN WITNESS WHEREOF,the City has caused this Bond to be executed by the manual
or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted
hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to be dated
the date first above written.
CITY OF ROANOKE, VIRGINIA
[SEAL]
Mayor
Attest: r
--;Deputy City Clerk
t CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings.
, as Registrar and Paying Agent
By:
Authorized Signatory
Date of Authentication:
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4167852.3 048931
ASSIGNMENT
hereby sell(s), assi s and transfers unto
FOR VALUE RECEIVED the undersigned y assign(s) transfer(s)
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE:
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond
on the books kept for the registration thereof,with full power of substitution in the premises.
Dated:
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner)
by a member firm of The New York Stock NOTICE: The signature above must
Exchange,Inc.or a commercial bank or trust correspond with the name of the Registered
company. Owner as it appears on the face of this Bond
in er ery particular, without alteration,
enlargement or any change whatsoever.
A-5 1`
4167852.3 048931
City Manager's Report
Submitted by: Acquenatta Harris, Interim Director
Department of Finance
ROANOKE KE September 21, 2026
Title: Receive citizen comments, prior to Council taking action to authorize
General Obligation Bonds, a reimbursement request resolution and bond
action timeline for the Fiscal Year 2026-2027 Capital Improvement Plan
projects as endorsed as part of the annual Fiscal Year 2026-2027 budget
adoption.
Background:
In order to fund the majority of the fiscal year 2026 -2027 Capital Improvement Plan projects
(and cover any costs associated with this issuance) general obligation bonds will be issued.
Included with this Council Report is the preferred timeline and actions over the next several
months, working towards a closing date of early November 2026 with funds issued to the
Commonwealth's SNAP program making funding available the day after closing. Included with
this Council Report is also a list of those projects that the bond proceeds will fund for fiscal
year 2027. All allocations are listed as part of this Council Report as well as the anticipated
timeline forward to issuance.
Considerations:
The Public Hearing on the issuance of general obligation bonds for funding of projects as
noted did have the required two notices published in accordance with State Code
requirements. The public hearing is scheduled for Monday, September 21, 2026, at 7 p.m., or
as soon thereafter as the matter may be heard on the issuance of general obligation bonds not
to exceed $30,000,000 for qualifying Capital Improvement Projects. Authorization to provide
proper notification and publication of such a public hearing in accordance with State Code
requirements. Publication of the notice was made on the 10th and 12th of September 2026.
Recommended Action:
Authorize the issuance of General Obligation Bonds, the reimbursement resolution and the
bond project timeline as included with this Council report, authorizing the City Manager, or
designee, to take all necessary actions in accordance with direction from the City and Bond
Counsel Attorneys.
Valmarie Turner, City Manager
City of Roanoke, Virginia �w
Financing Schedule
General Obligation Bonds, Series 2026A (the "2026A Bonds") ROANOKE
Draft as of September 2, 2026
New Money Issuance: Approximately $23.9 million
Term-out of 2024 BAN: $57,150,000
Restructuring of 2015 and 2016 Bonds: Approximately
$3,495,000
Total: Approximately$84.545 million
August 2026 September 2026
Su Mo Tu. We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5
2 { 3 14 5 6 7 8 6 7 8 , 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19
1617 18 19 20 21 22 20 21 22 23 24 25 26
23/3024/31 25 26 27 28 29 27 28 29 30
October 2026 November 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 191 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30
Blue-Regular City Council Meetings
Holidays are denoted in red.
Working Group
Role Entity
Issuer City of Roanoke(the"City")
Financial Advisor Davenport&Company LLC("Davenport")
Bond Counsel Hawkins Delafield&Wood LLP("Bond Counsel")
Date Task
End of August City to receive Final Fiscal Year 2025 Audit.
[Complete]
City transmits POS updates/data to Bond Counsel and Davenport.
Week of September 7th City to provide Davenport with high-level financial update on Fiscal Year 2026 for
September 7-Labor Day I
inclusion in the Credit Presentati jn for the 2026A Bonds.
City Council Meeting.
Tuesday,September 8 • Davenport presents Plan of Finance for the 2026A Bonds.
• City Council authorizes Notice of Public Hearing for the 2026A Bonds.
*Preliminary,subject to change.
DAVENPORT ,= 1
PUBLIC FINANCE _
City of Roanoke Virginia iA
Financing Schedule
General Obligation Bonds, Series 2026A (the "2026A Bonds") ROANOKE
Draft as of September 2, 2026
New Money Issuance: Approximately$23.9 million
Term-out of 2024 BAN: $57,150,000
Restructuring of 2015 and 2016 Bonds: Approximately
$3,495,000
Total: Approximately$84,545 million
August 2026 September 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5
2 3 4 5 6 7 8 6 7 1 8 1 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19
16 17 18 19 20 21 22 20 21 22 23 24 25 26
23/3024/31 25 26 27 28 29 27 28 29 30
October 2026 November 2026
Su Mo Tu We Th Fr Sa Su. Mo Tu We Th Fr Sa
1 2 3 1 2 3 4 5 6 7
4IL,5 I 6 7 8 9 10 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 120 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30
Blue-Regular City Council Meetings
Holidays are denoted in rei d.
Date Task
Bond Counsel works with City Staff to publish a Notice of Public Hearing in
Thursday,September 10 anticipation of the September 21st'meeting(1 of 2).
On or about Friday, Davenport to circulate draft Credit Presentation.
September 11 Bond Counsel to circulate draft POS.
Bond Counsel works with City Staff to publish a Notice of Public Hearing in
Monday,September 14 anticipation of the September 211 meeting(2 of 2).
City Council Meeting:
Monday,September 21 • City holds Public Hearing for the 2026A Bonds.
P
• City Council adopts Resolutio I for the 2026A Bonds.
Conference call/in-person meeting to finalize the Credit Package and draft POS to
Week of September 28th be sent to the National Credit Rating Agencies.
Conference call with National Credit Rating Agencies.
*Preliminary,subject to change.
DAVENPORTS 2
PUBLIC FINANCE _
City of Roanoke, Virginia �A
Financing Schedule IOW'
General Obligation Bonds, Series 2026A (the "2026A Bonds") ROANOKE
Draft as of September 2, 2026
New Money Issuance: Approximately$2a9 million
Term-out of 2024 BAN: $57,150,000
Restructuring of 2015 and 2016 Bonds: Approximately
$3,495,000
Total: Approximately $84545 million
August 2026 September 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5
2 31 4 5 6 7 8 6 7 8 9 10 11 12
9 10 11 12 13 14 15 13 j14 15 16 17 18 19
16 17 18 19 20 21 22 20121 22 23 24 25 26
23/3024/31 25 26 27 28 29 27 28, 29 30
October 2026 November 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 1 2 3 4 5 6 7
4 15 16 7 8 9 10 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 1_16) 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30
Blue-Regular City Council Meetings J
Holidays are denoted in red.
Date Task
By Monday,October 12 Credit Ratings due from the National Credit Rating Agencies.
Post POS for the 2026A Bonds(after receipt of Credit Rating Reports from
Week of October 12th National Credit Rating Agencies).
Tuesday,October 20* Sell the 2026A Bonds via a competitive safe in the Public Credit Markets.
On or about Tuesday. Close on 2026A Bonds.Funds in hand.
November 3*
Note:Closing of the 2026A Bonds must occur prior to December 1,2026,for the
By Tuesday,December 1 payoff of the existing$57,510,000 General,Obligation Bond Anticipation Note,
Series 2024C and the execution of the restructuring of the 2015 and 2016
Bonds.
*Preliminary,subject to change.
DAVENPORT , 3
PUBLIC FINANCE _
_Aid&CARDINAL NEWS
See Proof on Next Page
AFFIDAVIT OF PUBLICATION
Cardinal News
P.O. Box 4455, Roanoke,VA 24015
(540) 467-2189
State of Florida, County of Broward, ss:
I, Edmar Corachia, of lawful age, being duly sworn
upon oath depose and say that I am an agent of
Column Software, PBC, duly appointed and
authorized agent of the Publisher of Cardinal News, a
publication that is a "legal newspaper"as that term is
defined in 8.01-324 of the Code of Virginia, and
authorized as such by Order of the Circuit Court, that
the full text of the attached notice was published in
said publication and also at
www.publicnoticevirginia.com, which is a searchable'
statewide repository of such notices, on the following
dates.
Publication Dates:
• Sep 10, 2026
• Sep 12, 2026
Notice ID: 9gbr75cYANAGVHRIwegP
Notice Name: Notice of Public Hearing
Ediur Gormciu
Agent
��� �Ry ij� SHERI SMITH
° - '
�`\�' e%'% Notary Public-State of Florida
VERIFICATION •=a: 111 1.
111 = Commission#HH804448
State of Florida o ,o ,�� Expires on May 31,2030j
County of Broward fillson"`°°�
Signed or attested before me on this: 09/28/2026
.181
Notary Public
Notarized remotely online using communication technology via Proof.
Notice of Public Hearing I Page 1 of 2
Notice of Public Hearing
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN,pursuant to Section 152-2606.A of the Code of Virginia,
1950,as amended,that the Council of the City of Roanoke,Virginia(the`City"),will
hold a public hearing on Monday,September 21,2026,at 7:00 P.M.,local time,or
as soon thereafter as the matter may be heard,in the Council Chamber,Fourth Floor,
Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia 24011,
with respect to the proposed adoption by the Council of a Resolution authorizing the
City to contract a debt and issue one or more General Obligation Public Improvement
and Refunding Bonds(the"Bonds")of the City in the principal amount of not to exceed
$26,000,000 for the purpose of providing net proceeds of sale(after taking into account
costs of issuance,underwriting compensation and original issue discount)to pay the
costs of the acquisition,construction,reconstruction,improvement,extension,enlarge-
ment,equipping,rehabilitation and repair of various public improvement projects of and
for the City(including related design and architectural and engineering services)for the
purposes and in the approximate amounts set forth below(collectively,the'Projects");
provided that,if any purpose set forth below shall require less than the entire respective
amount so set forth,the difference may be applied to any of the other purposes so set
forth;and provided further that,net proceeds constituting original issue premium,if any,
will be allocated to the projects below in such amount as shall be determined by the City.
Puma= Amount
School Facility Maintenance and Improvements $5,000,000
Stormwater 3,000,000
Fleet(including Fire Engines) 6,148,253
Civic Center Improvements 1,500,000
Streets,Sidewalks,Curbs and Gutters 4,750,000
Parks and Recreation 1,200,000
Technology Capital 1,130,000
City Building Improvements 1 096,700
The Resolution will authorize the City to issue its general obligation public improvement
bond anticipation notes o f the City in an amount not to exceed$26,000,000 in order to
provide short-term financing for the Projects in anticipation of the issuance of the Bonds
and to reduce the annual debt service requirements of the City.The Resolution will also
authorize the City to issue Its general obligation public improvement refunding bonds
in an additional amount not to exceed$4,000,000 for the purpose of refunding certain
outstanding general obligation bonds of the City.
All members of the public and interested individuals are invited to attend such hearing
and to appear and present their view on the proposed Resolution and the proposed
Bonds,both orally and in writing.Should written comments be presented,three copies
should be made available to the undersigned at or before the public hearing.
If you are a person with a disability who needs accommodations for this public hearing,
please contact the City Clerk's Office at(540)853-2541,by Thursday,September 11,
2025.
The full text of the proposed resolution is on file in the office of the City Clerk,Noel C.Tay-
lor Municipal Building,Room 456,215 Church Avenue,S.W.,Roanoke,Virginia 24011.
The City of Roanoke provides interpretation at no cost for all public meetings,upon re-
quest.If you would like to request an interpreter,please let us know at least 24 hours in
advance by calling(540)853-1283.
La Ciudad de Roanoke proporciona interpretacon sin costa por todas cites priblicas,
previa solicitud.Si usted desea solicitor un interprete,haganoslo saber con al mends 24
hours de anteladen por Ilamar(540)853-1283.
Al la Roanoke linatoa huduma ya ukalimani bits malpo katika mikutano yote ya umma,
inapoombwa.lwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau sea 24
kabka kwa kupiga simu(540)853-1283.
(5,0?I?83.853y`ei=�'::t���a'w°��:'�';�'.�s..,.ta:,v..r;..a,:,a�• o
3L�;f:�.Y;1wi
Dated:September 10,2026.
CECELIA F.MCCOY,CMC
City Clerk
City of Roanoke,Virginia
Notice of Public Hearing I Page 2 of 2
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN,pursuant to Section 15.2-2606.A of the Code of Virginia, 1950,
as amended,that the Council of the City of Roanoke,Virginia(the`City"),will hold a public hearing on Monday,
September 21, 2026, at 7:00 P.M., local time, or as soon thereafter as the matter may be heard, in the Council
Chamber,Fourth Floor,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia 24011,
with respect to the proposed adoption by the Council of a Resolution authorizing the City to contract a debt and
issue one or more General Obligation Public Improvement and Refunding Bonds(the"Bonds")of the City in the
principal amount of not to exceed$26,000,000 for the purpose of providing net proceeds of sale(after taking
into account costs of issuance, underwriting compensation and original issue discount) to pay the costs
of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping,
rehabilitation and repair of various public improvement projects of and for the City (including related
design and architectural and engineering services) for the purposes and in the approximate amounts set
forth below(collectively,the"Projects");provided that,if any purpose set forth below shall require less
than the entire respective amount so set forth,the difference may be applied to any of the other purposes
so set forth; and provided further that, net proceeds constituting original issue premium, if any, will be
allocated to the projects below in such amount as shall be determined by the City.
Purpose Amount
School Facility Maintenance and Improvements $5,000,000
Stormwater 3,000,000
Fleet(including Fire Engines) 6,148,253
Civic Center Improvements 1,500,000
Streets, Sidewalks, Curbs and Gutters 4,750,000
Parks and Recreation 1,200,000
Technology Capital 1,130,000
City Building Improvements 1,096,700
The Resolution will authorize the City to issue its general obligation public improvement
bond anticipation notes of the City in an amount not to exceed $26,000,000 in order to provide short-
term financing for the Projects in anticipation of the issuance of the Bonds and to reduce the annual debt
service requirements of the City. The Resolution will alpo authorize the City to issue its general
obligation public improvement refunding bonds in an additional amount not to exceed $4,000,000 for
the purpose of refunding certain outstanding general obligation bonds of the City.
All members of the public and interested individuals are invited to attend such hearing
and to appear and present their view on the proposed Resolution and the proposed Bonds, both orally
and in writing. Should written comments be presented, three copies should be made available to the
undersigned at or before the public hearing.
If you are a person with a disability who needs accommodations for this public hearing,
please contact the City Clerk's Office at(540) 853-2541,by Thursday, September 11, 2025.
The full text of the proposed resolution is on file in the office of the City Clerk,Noel C.
Taylor Municipal Building,Room 456, 215 Church Avenue, S.W., Roanoke,Virginia 24011.
4167889.3 048931
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The City of Roanoke provides interpretation at no cost for all public meetings, upon
request. If you would like to request an interpreter, please let us know at least 24 hours in advance by
calling(540) 853-1283.
La Ciudad de Roanoke proporciona interpretation sin costo por todas citas publicas,
previa solicitud. Si usted desea solicitar un interprete, ha�ganoslo saber con al menos 24 horas de
antelacion por llamar(540) 853-1283.
Jiji la Roanoke linatoa huduma ya ukalimani 15ila malipo katika mikutano yote ya umma,
inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga
simu(540) 853-1283.
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Dated: September 10,2026.
CECEIJIA F. MCCOY, CMC
City Clerk
City of Roanoke,Virginia
4167889.3 048931