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HomeMy WebLinkAboutCouncil Actions 10-05-26 POWERS 43478-100526 City of Roanoke, Virginia pprow• CITY COUNCIL INFORMAL SESSION October 5, 2026 ROA N O K E 9:00 AM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and vcdeo streamed through YouTube Live at youtube.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. All present. Welcome ITEMS FOR ACTION: A communication from Mayor Joseph L. Cobb requesting that the Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by the Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. • Architectural Review Board • City Planning Commission • Roanoke Arts Commission • Board of Zoning Appeals • Economic Development Authority • Fair Housing Board • Gun Violence Prevention Commission • Human Services Advisory Board • Roanoke Neighborhood Advocates • Roanoke Public Library Board • Towing Advisory Board (7-0) A communication from the City Attorney requesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. (7-0) A communication from the City Manager requesting that City Council convene in a closed meeting to discuss or consider the disposiition of publicly held real property in the Northwest area of the City where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950)1, as amended. (7-0) Items listed on the 2:00 pm City Council docket requiring discussion/clarification and addition/deletions to the 2:00 pm agenda. None. Topics for discussion by the Mayor and Members of City Council. None. BRIEFINGS: None. LEGISLATIVE COMMITTEE MEETING SCHEDULED FOR 9:00 am, IN THE COUNCIL CHAMBER. (9:05 am - 10:38 am) THE COUNCIL MEETING WILL STAND IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENE AT 2:00 pm, IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. (10:39 AM) I WZN City of Roanoke, Virginia CITY COUNCIL IMP 2:00 m' p � ROANOKE City Council Chamber 215 Church Avenue, SW 1. CALL TO ORDER - ROLL CALL. All present. The Invocation was delivered by The Reverend Carter Mundy, Pastor, Redemption Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome Certification of Closed Meeting. (7-0) ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Mayor Cobb advised that, going forward, the 2:00 pm meeting would begin with the Council Members providing "shout-outs" or announcing community events recently attended. The Council Members made the following announcements: Council Member Hagen "shouted out" the ribbon cutting for the screening of "The Constitution" movie in honor of Constitution Day on September 17, 2026. Council Member Sanchez-Jones "shouted out" the Fire Department's Roanoke , . 9/11 Memorial Stair Climb was held on Saturday, September 26, 2026, at the Roanoke Wells Fargo Tower; and excitedly announced that she had climbed the stairs four times. She also "shouted-out"the Local Colors Hispanic Heritage Month Celebration on Saturday, October 3, 2026, at the John Nolen Plaza. Vice-Mayor McGuire "shouted out" a documentary shown at the Grandin Theater called "The Plastic Detox"; Porch Fest hosted by Old Southwest, Inc.; and Loudon Avenue Christian Church on its 128th Homecoming and Church Anniversary on Sunday, October 4, 2026. Council Member Nash "shouted-out"the movie "The Constitution" and the documentary hosted by the Friends of Mountain View: The Legacy of JB Fishburn. Council Member Volosin "shouted out" Valley Metro and RIDE Solutions for the Art by Bus program, and acknowledged poetry chapbook "The Bus Goes on Green —from Atom to Biosphere." by the 2026 Writer by Bus Chanlee Luu. Council Member Powers "shouted out"the documentary hosted by the Friends of Mountain View: The Legacy of JB Fishburri and the celebration of what would have been Mr. Fishburn's 160th birthday. Mayor Cobb "shouted out" the RAM House dedication of the Jain Care Center on Friday, September 25, 2026; and the closing show of Oklahoma at the Mill Mountain Theatre. Proclamation declaring October 2026 as Domestic Violence Awareness Month. Council Member Sanchez-Jones presented the proclamation to Stacey Sheppard, Director of Domestic Violence Services, Total Action for Progress (TAP) and staffing attendance. 1 Proclamation declaring October 2026 as Breast Cancer Awareness Month. Council Member Powers presented the proclamation to Janine Underwood, Executive Director, Bradley Free Clinic. Proclamation declaring October 2026 as National Code Compliance Month. Mayor Cobb presented the proclamation to David Jennings, Codes Compliance Coordinator, and Troy Coles, Codes Compliance Inspector I, Code Enforcement Department. Proclamation declaring Monday, October 5, 2026, as Custodian Day. Mayor Cobb presented the proclamation to Ross Campbell, Director, Public Works and custodial staff in attendance. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as she may deem appropriate. Ben Byrd, appeared before the Council and spoke with regard to receiving redacted information in a FOIA request; and encouraged the people to express their upset and lack of respect for local government. Martin Trusell appeared before the Council on behalf of PedalSafe ROA and referenced a handout on statistics of bicycle accidents. Director Freeda Cathcart appeared before the Council and asked if the decision to approve a development project could be rescinded to consider new information about the property site. Grayson Cotes, appeared before the Council nd spoke with regard to Carilion releasing someone from their care who was confused and walking the streets and asked if they could be held to higher standards. Nancy Hughes appeared before the Council and spoke as a homeowner across from the Woodhaven project and shared concerns from the neighborhood about the project. Keith Murray appeared before the Council and spoke as a homeowner and expressed that he didn't think the property was good for development. 4. CONSENT AGENDA: (APPROVED 7-0) C-1. Minutes of the regular meeting of City Council held on Tuesday, September 8, 2026. RECOMMENDED ACTION: Dispensed with the reading of the minutes as approved as recorded. C-2. Request to schedule and advertise a public hearing on November 16, 2026, at 7:00 p.m., or as soon as the matter may be reached, or at such later date and time as deemed appropriate by the City Manager, on the proposed dedication of an easement at 1321 Findlay Avenue, S[E., in Garden City, bearing Official Tax Map No. 4260508. RECOMMENDED ACTION: Concurred in the request. C-3. Request to schedule and advertise a public hearing on October 19, 2026, at 7:00 p.m., or as soon as the matter may be reached, or at such later date and time as deemed appropriate by the City Manager, on the proposed boundary amendments to Enterprise Zone One A. RECOMMENDED ACTION: Concurred in the request. C-4. Communications from the Deputy City Clerk advising of the resignations of Sally Quinn and Jon Lloyd as members of the Equity and Empowerment Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignations and received and filed the communications. C-5. A communication from the Deputy City Clerk advising of the resignation of Mark Jamison as a member of the Parks and Recreation Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-6. Report of qualification of Jeffrey Todd as a member of the Mill Mountain Advisory Board for a three-year term of office, commencing July 1, 2026, and ending June 30, 2029. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: None. 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER: 1. City Manager: BRIEFINGS: August Monthly Budget Report- 15 minutes ITEMS RECOMMENDED FOR ACTION: a. Acceptance and Appropriation of Additional Funds for the Greater Roanoke and New River Valley Small Business Development Center for Fiscal Year 2027. Adopted Ordinance No. 43478-100526. (7-0) b. Appropriation of the Second Quarter School General Fund. Adopted Budget Ordinance No. 43479-100526. (5-0,Vice-Mayor McGuire and Council Member Sanchez-Jones abstained from the vote) c. Amendment to the Roanoke City Public Schools (RCPS) FY 2026-2027 Budget. Adopted Budget Ordinance No. 43480-100526. (5-0, Vice-Mayor McGuire and Council Member Sanchez-Jones abstained from the vote) d. Acceptance of FY26 Congressional Directed Spending grant award funds from the U.S. Small Business Administration for the purchase of laboratory equipment for RoVa Labs. Adopted Ordinance No. 43482-100526. (6-1, Vice-Mayor McGuire voted no.) (Item 7.1.d. voted on following Item 8.1.) COMMENTS OF THE CITY MANAGER. The City Manager shared the following comments: Last week, the Roanoke City Police Department held a Love Where You Live event at Ferncliff Apartments, bringing together officers, City staff, volunteers, and community partners. This was a great example of how departments come together as a team and the importance of communication and collaboration as we work to improve neighborhoods, connect residents with resources, and support family safety, empowerment, and student success. Our Stormwater team recently completed the City's annual report documenting our compliance with our stormwater permit. The report is an important communication tool that helps us share the work we're doing to protect our local waterways, including 10 citywide street-sweeping cycles that removed more than 1,000 tons of sediment, cleaning storm"drains, inspecting nearly 29,000 feet of pipe, and reaching more than 38,000 residents through public outreach. I want to recognize the team for not only doing this important work, but also communicating that work to our community. Several members of our Parks and Recreation leadership team recently attended the National Recreation and Parks Association Conference in Philadelphia. It's important that our leadership team stays connected to what's happening nationally, learns from other communities, and brings those ideas back to Roanoke. That kind of collaboration and willingness to learn from one another is what makes a strong team player's and helps us continue to improve the programs and services we provide to our residents. 2. CITY ATTORNEY: None. 3. DIRECTOR OF REAL ESTATE VALUATION: None. 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that City Council concur in the request. Adopted Budget Ordinance No. 43481-100526. (5-0, Vice-Mayor McGuire and Council Member Sanchez-Jones abstained from the vote.) 2. Comments on certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. None. 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Mayor Cobb asked Angelia Vernon, Assistant to the City Manager, to provide information about the upcoming Mayor's Business Summit. Ms. Vernon advised that online registration was open to enroll in the Mayor's Fall Business Summit on October 29 from 8:00 a.m. to 2:00 p.m. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Reappointed Dawn Erdman as a member of the Board of Zoning Appeals for a three-year term of office commencing January 1, 2027, and ending December 31, 2029. Reappointed Robert Logan as a member of the Board of Zoning Appeals for a three-year term of office commencing January 1, 2027, and ending December 31, 2029. Appointed Timothy Parry as a member of ithe Building and Fire Code Board of Appeals for a term of office ending June 30, 2029. Reappointed Frank Martin, Ill, as a member of the City Planning Commission for a four-year term of office commencing January 1, 2027, and ending December 31, 2030. Appointed Lavar Youmans to fill the unexpired term of office as an ex- officio member of the Defined Contribution Board. Reappointed Kermit Hale as a member of the Economic Development Authority for a four-year term of office commencing October 21, 2026, and ending October 20, 2030. Appointed Kiana Bell as a member of the Gun Violence Prevention Commission for a term of office ending March 31, 2027. Appointed Kristen Leary as a member of the Gun Violence Prevention Commission for a term of office ending March 31, 2029. Appointed Chris Clemmer as a member of the Mill Mountain Advisory Board for a term of office ending June 30, 2027. Reappointed Christopher Carver as a member of the Roanoke Civic Center Commission for a three-year term of office commencing October 1, 2026 and ending September 30, 2029. Appointed Shamaill Ross as a member of the Roanoke Civic Center Commission for a three-year term of office commencing October 1, 2026, and ending September 30, 2029. 1 Reappointed Cameron Chase as a member of the Roanoke Neighborhood Advocates for a three-year term of office commencing October 1, 2026, and ending September 30, 2029. Reappointed Nadirah Wright as a member of the Roanoke Neighborhood Advocates for a three-year term of office commencing October 1, 2026, and ending September 30, 2029. Appointed Eliza Dreier as a member of the Roanoke Public Library Board for a term of office ending June 30, 2029. Appointed Jonathan Hudson as a member of the Roanoke Valley Regional Cable Television Committee for a term of office ending June 30, 2029. Reappointed Andrew Graninger to the Roanoke Valley Greenway Committee for a term of office commencing July 1, 2024, and ending June 30, 2027. Reappointed Barbara Duerk to the Roanoke Valley Greenway Committee for a term of office commencing July 1, 2026, and ending June 30, 2029. Reappointed Dominic Harden to the Roanoke Valley Greenway Committee for a term of office commencing July 1, 2025, and ending June 30, 2028. Appointed Robert Young as a member of the Towing Advisory Board for a three-year term of office commencing November 1, 2026, and ending October 31, 2029. Appointed James Smith, Sr., as a member of the Visit Virginia's Blue Ridge, Board of Directors for a two-year term of office commencing July 1, 2026, and ending June 30, 2028. Appointed Jennifer Eddy as a member of the Visit Virginia's Blue Ridge, Board of Directors for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Appointed Lavar Youmans as an alternate on the Western Virginia Regional Industrial Facility Authority for a term of office ending February 3, 2030. Appointed Jonathan Pait as a member of the Youth Services Citizen Board for a one-year term of office commencing July 1, 2026, and ending June 30, 2027. Appointed The Honorable Anita Price as a member of the Youth Services Citizen Board for a two-year term of office commencing July 1, 2026, and ending June 30, 2028. Appointed Vickie Briggs as a member of the Youth Services Citizen Board for a two-year term of office commencing July 1, 2026, and ending June 30, 2028. City Council waived the residency requirement in this instance. Appointed Karen Pillis as a member of the.Youth Services Citizen Board for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Appointed Jeffrey Wood as a member of the Youth Services Citizen Board for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Appointed India Anderson as a member of the Youth Services Citizen Board for a three-year term of office commencing July 1, 2026, and ending June 30, 2029. Appointed Zariaya Bell as a Youth Representative member of the Youth Services Citizen Board for a one-year term) of office commencing July 1, 2026, and ending June 30, 2027. Appointed Lianiz Cuevas as a Youth Representative member of the Youth Services Citizen Board for a one-year term of office commencing July 1, 2026, and ending June 30, 2027. ADJOURNED - 3:28 p.m. CITY OF ROANOIE &  OFFICE OF THE MAYOR 215 Church Avenue,S.W.,Suite 452 Roanoke,Virginia 24011-1536 —`� Telephone: (540)853-2444 Fax:(540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV JOSEPH L.COBB Mayor October 5, 2026 The Honorable Vice-Mayor McGuire and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor McGuire and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies can be found online at www.roanokeva.gov/citycouncil. Sincerely, (171/Ls Joseph L. Cobb Mayor JLC:ctw trifirZI ROANOKE Office of the City Attorney To: Honorable Mayor and Members of the City Council Subject: A communication from the City Attorneyjrequesting that City Council convene in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Section 2.2-3711 (A)(8), Code of Virginia, (1950), as amended. The City Attorney is requesting that City Council convene;in a closed meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning contract obligations involving a City-owned facility in the Central part of the City of Roanoke, pursuant to Sec. 2.2-3711(A)(8), Code of Virginia, (1950), as amended. Laura Carini, City Attorney ROANOKE Office of the City Manager To: Honorable Mayor and Members of the City Council Subject: A communication from the City Manager requesting that City Council convene in a closed meeting to discuss or consider the disposition of publicly held real property in the Northwest area of the City where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia, (1950), as amended. The City Manager requests that City Council convene in a closed meeting to discuss or consider the disposition of publicly held real property in the Northwest area of the City where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia, (1950), as amended. Valmarie Turner, City Manager Quick-Build Safety on the High Injury Network Good afternoon, Mayor and members of Council.My name is Marty Trussell,and I'm here for PedalSafe ROA. When you adopted the Safety Action Plan in May,you committed Roanoke to ending traffic deaths and serious injuries by 2040.Today I want to talk about how fast we can start—and why we don't have to wait. The plan does something important:it maps the High Injury Network—the small number of streets where a large share of our deaths and serious injuries happen.Citywide,that's about ten deaths and sixty serious-injury crashes a year,and they cluster.When Andy Clarke of Toole Design presented the plan, he pointed at what residents have told you for years:the problem is missing infrastructure— sidewalks,crosswalks,and bike lanes that simply aren't there. The instinct is to wait—for the full reconstruction,the big grant,the multi-year project.But people are getting hurt now,on streets we already know are dangerous.And the plan itself includes short-term strategies for exactly this reason. So I'm asking Council for three things. • First,direct staff to identify the top handful of High Injury Network corridors for immediate,low-cost treatment—ranked by crash data,not by which project is easiest. Second,deploy quick-build safety on those corridors within twelve to eighteen months.Not reconstruction—high visibility crosswalks,daylighting at corners so people can see each other,leading pedestrian signals that give walkers a head start,and flexible-post curb extensions that calm turns.Many of these tools do double duty as speed management:the same curb extensions and tightened corners that protect people on foot also slow the traffic that endangers them.And where a corridor is simply posted too fast,Virginia's 2024 law now lets the city lower the limit by ordinance—so pair the quick-build with a lower speed limit and the street enforces itself.These cost thousands,not millions, and they save lives while the big projects work through the pipeline. Third,ask staff to come back with a schedule and report on results—so quick:build becomes a standing program,not a one-time gesture. Here's the bottom line.Every year we spend only planning is a year the same corridors keep producing the same crashes.You adopted a plan that tells us where the danger is and gives us short-term tools to address it.We don't have to accept another year of preventable deaths while we wait for perfect.Let's treat the worst streets now,with what we have,and prove that Vision Zero means action this year—not someday. Thank you. City Marager's Report ' Submitted by: Ross Campbell, PE, Director Department of Public Works ROANOKE October 5, 2026 Title: Request to schedule and advertise a pubic hearing on November 16, 2026, at 7:00 p.m., or as soon as the matter may be reached, or at such later date and time as deemed appropriate by the City Manager, on the proposed dedication of an easement at 1321 Findlay Avenue, S.E., in Garden City, bearing Official Tax Map No. 4260508. Background: The City of Roanoke owns a parcel situated at 1321 Findlay Ave. S.E., in Garden City, bearing Official Tax Map No. 4260508. The City Stormwater Utility recently completed a stream and floodplain restoration project on this and adjacent parcels to reduce flood risk and improve water quality in the area. During project construction, a unmarked sewer lateral for an adjacent private property bearing Official Tax Map No. 4260515 was identified on City property. To allow the owners of the private property appropriate maintenance access to their sewer lateral, a 20 ft. wide sanitary sewer easement through the City-owned parcel will need to be dedicated, following the new alignment of the sewer lateral. A plat showing the proposed easement is attached for reference. Considerations: Under Section 15.2-1800, et seq., Virginia Code of Vir inia (1950, as amended, prior to conveying City-owned property the City is required to give prior public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action: Concur in the request. Valmarie Turner, City Manager ,aywt, GARDEN CITY BLVD., SE (R/W VARIES) _ 1 i 01 101�o1, a I, E Gila SA `0pe 0Q TAX/4260507 tole PROPERTY OF 1 S 1 CITY OF ROANOKE, r 1 \gq 1 VIRGINIA 1 D.B. 1791, PG 509 D.B. 1621, PG. 501 (PLAT) 1 I I /2747 1 1 TAX/4260515 e 1 PROPERTY OF it a CONCRETE I MATTHEW MCGEORGE MONUMENT & ALICIA MCGEORGE N32'05'05°E 161.17' INSTRUMENT/250001462 NEW PRIVATEI 1 LOT 3-A N w^ 20' I SANITARY SELO 1 W M.B. 1, PG. 1634 M v EASEMENT w b .5,281 SF. w^so _n Lo -W \ C JTFRUNE NEW ` l' -> 1 . FEMA FLOODWAY 20'SANITARY SEWER ' _—`L . ` ZONE i T :. .� N � I' `—_ \ 's" . ZONE X•SHADED —.'� <�, - 4.9E O .\0 6 TAX/4260508 + �� PROPERTY OF 5- 1 (2739 4 ZONE x' CITY OF ROANOKE, 00 o I ‘ - TAX/4260509 I-,�h UN-SPADED VIRGINIA 71 ' \ PROPERTY OF (0 INSTRUMENT/990017203°1 LARRY R. SUMPTER & z LOT A a `\ DANA H. SUMPTER M.B. 1, PG 463 p r° 1 D.B. 1647, PG. 720 a IP 0 V I LOT B 155.96' 931'26'22°W a IP M.B. 1, PG. 463 ��LTY3 OF LEGEND ' 1 O+ Lf,�p EX. RIMING 1 A Y 2074 G',� D.a DEED BOOK Graphic Scale ,'0 .6 Dl M.D.IP IRON NAP BOOK 1 0' 25' 50' 100' PG PAGE 1 viv 54 SF. SQUARE FEETR/W RIGHT OF WAY IJ"inch = 50'Feef i �, NOTES: I ND SURVF'`O 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 2 PUS PLOT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND ENCUMBRANCES MAY DUST WHICH AFFECT THE PROPERTY THAT ARE NOT SHOWN HEREON PLAT SNOWING A NEW 3: A PORTION OF THE SUB,ECT PROPERTY UES WHIN 71fE LIMITS OF A FLOOD HAZARD AREA AS DESIGNATED BY FEM. THIS OPIMON IS BASED 20' PRIVATE RRN EASEMENTRY ATE SANITARY A ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAPS AND HAS SEWER BEEN VERIFIED BY ACTUAL FIELD ELEVATION& SEE MAP LOCATED ON TAX#4260508 f51161CO256& DATED: SEPTEMBER 211 2007. ZONES 'AE'& 'X', i LOT A - MB. 1, PG. 463 SHADED&UNSHADED. FOR THE BENEFIT OF 4. NO PHYSICAL IMPROVEMENTS ARE SHOWN HEREON. TAX 4260515 - LOT 3-A 5. THE PURPOSE'CF THIS PLAT IS TO CREATE THE NEW 20'PRIVATE I # SANITARY SSE?EASEMENT LOCATED ON TAX 14260508 AND DOES NOT SITUATED ON/1321 F7NDLAY AVE, SE CONSTITUTE A BOUNDARY SURVEY FOR THE BENEFIT OF TAX 14260515.. City of Roanoke, Virginia DATE: � j Lumsden Associates, P.C. MAY 6,2026 SALE: ALE: .es • ENGINEERS I SURVEYORS I PLANNERS 1"=50' CbMM.NO.: 2O26-112 4664 BRAMBLETON AVENUE PHONE:(540)774-4411 P.O.BOX 20669 FAX:(540)772-9445 SHEET: OF: ROANOKE,VIRGINIA 24018 EMAIL:MAIL@LUMSDENPC.COM 1 1 w:ldrawings12026,2 0 26-1 1 2101-cad102-Surveying\01-base126112epOt.dwg City Managers Report Submitted by: Marc Nelson, Director Department of Economic Development ROANOKE October 5, 2026 Title: Request to schedule and advertise a public hearing on October 19, 2026, at 7:00 p.m., or as soon as the matter may be reached, or at such later date and time as deemed appropriate by the City Manager, on the proposed boundary amendments to Enterprise Zone One A. Background: Due to anticipated development of key properties which are not presently located within the City of Roanoke's Enterprise Zone One A, staff have identified a need to apply for boundary amendments to the Zone. if approved by the Virginia Department of Housing and Community Development (DHCD), such amendments will add approximately 30 acres into the Zone. Subject to approval by DHCD, the amendments will also remove specific properties from the Zone. This includes locations that are ineligible for benefits, lack development potential, or have exhausted the incentives made available to the property. Owners of properties being removed from the Zone were notified by United States Post Office Registered Mail sent the week of September 14th, 2026. A list of these properties will be available in the City Clerk's Office and will be included as an attachment to the City Council report for the October 19th public hearing. Considerations: A public hearing is required to be held by the City Council prior to the submittal and approval of any such amendments, as required by the Virginia Department of Housing and Community Development. Recommended Action: Concur in the request. Valmarie Turner, City Manager <jondrew2008@gmail.com> CC: Katie Hedrick <kathryn.hedrick@roanokeva.gov>, david.collins@roanokeva.gov <david.collins@roanokeva.gov> Hello EEAB Colleagues, By now many of you are aware that I am facing stage 4 cancer,which has become increasingly debilitating.A breast cancer diagnosis from ten years ago recerptly resurfaced in a more aggressive form, spreading quickly to my bones and lymph nodes. I have been working with a great medical team and doing everything I can to maintain my strength since May. Still, despite my best efforts,the cancer continues to progress, and I am coming to terms with the reality that my time is limited, so sadly, I must resign my role with EEAB. It has truly been a pleasure working with all of you. I am grateful to have been a part of the urban renewal apology process and I hold out hope that this will be affirmed by our city leadership in the near future. Thank you for being a part of this positive and fulfilling experience with me. It is not only what we were able to accomplish, but all of you I had the privilege to work alongside that has meant the most to me. There is nothing easy about writing this message, because it is farewell. I wish I were reaching out with happier news— but life has its twists and turns, and this final turn is not one I envisioned. Even so, I look back on the past ten years in Roanoke with gratitude. Here is my personal contact going forward if you would like to visit or reach out, please feel free: Mcquinnsally@gmail.com 540-892-7469 mobile Sally McQuinn on fb Here is a link for those that may want to help in a practical way through a donation to our family during this tragical time: Helping Sally and family link Take care and keep up the good work, friends. What we do makes a difference. Sally McQuinn I Assistant Director, Roanoke Regional Initiatives 108 N.Jefferson St. Roanoke,VA 24016 Office (540)767-6096 Sally McQuinn I Assistant Director, Roanoke Regional Initiatives 108 N.Jefferson St. Roanoke,VA 24016 Office(540)767-6096 "Never stop learning, because life never stops teaching." 2 Kathryn Hedrick<kathryn.hedrick@roanokeva.gov> Su. ect: EEAB Resignation Hello all, I am writing to let you all know that I am resigning from the Equity and Empowerment Advisory Board as of today, September 17, 2026. I am currently located in the Greater Boston area with my family while I finish my dissertation work and it is unlikely I will be able to return in a great enough capacity to adequately address Board business.Thank you all for everything you've done and everything you've allowed me to be a part of. If any of you ever need anything, please let me know. Sincerely, Jon A. LLoyd "A positive attitude may not solve all of your problems, but it will annoy enough people to make it worth the effort"-Herm Albright 5 �, o a` o` CITY OF ROANOKE ' - -- OFFICE OF THE CITY CLERK ,:. " , J 215 Church Avenue,S.W,Suite 456 Roanoke,Virginia 24011-1536 N. I e Telephone: (540)853-2541 —" Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk October 5, 2026 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Sally Quinn has tendered her resignation as a member of the Equity and Empowerment Advisory Board, effective immediately. Sincerely, a --' Cecelia T. Webb, CMC Deputy City Clerk ;^$-}S 4 � ,� CITY OF ROANOKE ii_I-IP- r- --_, OFFICE OF THE CITY CLERK " k 215 Church Avenue,S.W.,Suite 456 j Roanoke,Virginia 24011-1536 '.r - Telephone: (540)853-2541 —_; Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk October 5, 2026 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Jon Lloyd has tendered his resignation as a member of the Equity and Empowerment Advisory Board, effective immediately. Sincerely, Jfas-------' Cecelia T. Webb, CMC Deputy City Clerk � OF ROANOKE CITY = OFFICE OF THE CITY CLERK r 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 . ' ,C Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ,CMC Assistant Deputy City Clerk October 5, 2026 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Mark Jamison has tendered his resignation as a member of the Parks and Recreation Advisory Board, effective immediately. Sincerely, Cecelia T. Webb, CMC Deputy City Clerk 1 September 17, 2026 Ms.Angela O'Brien Assistant City Manager City of Roanoke via Email Dear Ms. O'Brien, I am writing to submit my resignation as a member of the Parks and Recreation Advisory Board. I have appreciated the opportunity to be of service to the City and hope that I added some value to the discussions held each month. With an imminent retirement,the time has come for me to seek out other beneficial.pursuits. Thank you again for the opportunity. With best regards, /fads.924,".: Mark D.Jamison cc: Katie Slusher, Park Projects Manager Alex Barge, PRAB Chair r , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jeffrey Todd, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Board for a three-year term of office, commencing July 1, 2026 and ending June 30, 2029, according to the best of my ability. (So help me God.) EF REY TODD The foregoing oath of office was taken, sworn to, and subscribed before me by Jeffrey Todd this day ofc-qteleac 2026. Brenda S. Hamilton, Clerk of the Circuit Court lerk a k Iw. 1--1,0 _I -. - - • • i J .� {d iii :9n�.a MITI 1. - B E..,. ,.�.. 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Q U 5 N a) J CO CO a) .c > a) O n c (I) m o z c (i) taD C C N U Q) V) on C a) j - fn E N to a7 > a) OO a) N a) 3 t E ai O o c E • E E c a a) c a O a) a E C.) o E a x > w J z o C w O f- N In C O 0 (1) 0- 0 4-, c O c O O ci 3 Z a) to co O ct Z v♦ U n c c0 U ._ 4., cn . t < O Q Ti 0 ccc CZ o U ttO m (I y c v, 1-O Q c W OO. / N W 0 V C O m O - C0C E c W IIII . .u71,i1i � E .� �. t W 0 C F c vo W / i- K LL rr O r U IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA, The 5th day of October, 2026. No. 43478-100526. AN ORDINANCE authorizing the acceptance and appropriation of additional funds for fiscal year 2027 for the Greater Roanoke and New River Valley Small Business Development Center ("SBDC") subaward issued by George Mason University ("GMU"), from funds appropriated by the Commonwealth of Virginia to the City of Roanoke ("City"); appropriating such additional funds detailed more fully infra; authorizing the City Manager, or designee, to execute any documents necessary to accept such funds; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts additional funds in the amount of$33,146 for fiscal year 2027, representing a subaward issued by George Mason University, on behalf of the Virginia Small Business Development Center Network, from Virginia Education and General Funds appropriated by the Commonwealth of Virginia,for the period of July 1,2026 through June 30,2027,to support the ongoing delivery of SBDC services in the greater Roanoke area, Franklin County, Alleghany Highlands, and the New River Valley. These funds will be used to provide contractual advising services to expand capacity and ensure local businesses continue to receive timely, high-quality support, all of which is more particularly described in the City Manager's Report dated October 5, 2026. 2. The City Manager, or designee, is hereby authorized to execute and file, on behalf of the City, any agreement and all other documents necessary to accept such Funds. All such documents shall be approved as to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. 4. The following sections of the fiscal year 2027 Grant Fund be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations: Consultants 235.4583.0000.52010.400223 $33,146 Revenues: George Mason University— State Grant 235.4583.0000.40122.400223 $33,146 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. s -- :_� ATTEST: eputy City Clerk. r" City Manager's Report -'111111) Submitted by: lleather Fay, Director Greater Roanoke & NRV Small Business Development Center ROANOKE O K E October 5, 2026 Title: Acceptance and Appropriation of Additional Funds for the Greater Roanoke and New River Valley Small Business Development Center for Fiscal Year 2027. Background: The Greater Roanoke and New River Valley (NRV) Small Business Development Center (SBDC) is a local subsidiary of the Virginia Small Business Development Center program, an organization of twenty-five offices across the Commonwealth providing professional business advising, education, research, and business resources toi help start, grow, and transition Virginia businesses. This network represents a partnership between the United States Small Business Administration (SBA), George Mason University (GMU), and local host organizations. Local partners include academic institutions, chambers of commerce, municipalities, economic development organizations, and private companies. The Greater Roanoke and NRV SBDC provides services to the greater Roanoke area, Franklin County, Alleghany Highlands, and the New River Valley. Funding from the Commonwealth of Virginia through Virginia Education and General (E&G) Funds enables George Mason University, on behalf of the Virginia SBDC Network, to issue a subaward to the Greater Roanoke and NRV SBDC for Fiscal Year 2027 (July 1, 2026—June 30, 2027). For this period, $33,146 has been appropriated to support the ongoing delivery of SBDC services in the greater Roanoke area, Franklin County, Allegheny Highlands, and the New River Valley. This project operates as a distinct funding stream and is maintained separately from the federal operations grant, local cash match contributions, and programs specific projects. The funds will be used to provide contractual advising services to expand capacity and ensure local businesses continue to receive timely, high-quality support. Considerations: City Council action is needed to accept and appropriate funds associated with the City's role as local host for the SBDC. Recommended Action: Adopt the attached ordinance to accept the additional funds, establish a revenue estimate in the Grant Fund of$33,146, and authorize the City Manager, or designee, to execute any required agreements or documents, such documents to be approved as to form by the City Attorney. Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 GEORGE MASON Purchasing Department 4400 University Drive,MS 301,Fairfax,VA 22030 UNIVERSITY Phone:703993.2580;http_//fiscal.gmu.edu/purchasing/ Scope of Work (SOW) emplace Contractors or departments may use this form or use their own format that conta ns the same data elements.This form should be submitted along with the Proposal for Service form found in the Fiscal Services Forms&Instructions page. Contractor Name: City of Roanoke Project Name: Virginia SBDC-State E&G Funding Department this project will be Virginia SBDC-Mason Enterprise completed for: Contractor Period of July 1,2026-June 30,2027 Performance: I. PROPOSED PRICE STRUCTURE(select one): ❑ A Firm-Fixed-Price of S 33,146 .*Neither the contractor nor George Mason shall adjust the price based on the actual hours worked to perform the contractually agreed upon deliverables(scope changes impacting price are still permitted with a Change Order/PO modification).The contractor may submit progress invoices after project milestones are completed.Firm-Fixed-Price is only suitable where there are exact deliverables listed in section W. *The estimated number of hours to complete each task or deliverable should be included in section IV below. ❑ An hourly rate of S ,with a Not-to-Exceed(NTE)price of S . Contractor shall list hours worked, along with a summary of services performed on all invoices. II. INTROD1UCTION/BACKGROUND:Explain this project and what the contractor will be doing for the University. Virginia SBDC is led and managed by George Mason University-Mason Enterprise in partnership with US SBA to deliver business advising and training to small businesses and entrepreneurs in Virginia. Mason subcontracts with 13 organizations that establish a local SBDC office and hire staff to deliver advising and training.SBDC activities are recorded in a common client data base and reported in aggregate to funding sponsors including SBA,Commonwealth of Virginia and local funders. M. CONTRACTOR EFFORT AND TECHNICAL REQUIREMENTS:Describe how the work will be conducted and the methods that will be used.Explain how many contractor personnel are estimated on this project and what are the expected number of hours each for one.Please describe any travel that is expected and why the travel is necessary for the project. Roanoke Region&NRV SBDC has full-time staff that deliver confidential 1-on-1 business advising,organize and host training programs for small businesses,and make introductions and connections to other business assistance providers and resources to support business growth. The SBDC office will use the funding to expand capacity(ie:hours of advising,number of training, number of clients advised). IV. DELIVERABLES/SCHEDULE:What are the deliverables expected from this project?What is the format of each deliverable? What documentation will accompany the deliverables?What format will the deliverables be provided in(e.g.,PDF,Word, digital files)? What is the timeline for each deliverable? How will you communicate progress on deliverables and at what frequency?All projects must have at least one deliverable. Page 1 of 2 Revised February 2026 . Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 GC GEORGE MASON Purchasing Department 4400 University Drive.MS 3C1,Fairfax,VA 22030 ,.� UNIVERSITY. Phone:703.993.2580;http://fiscal_gmu.edu/purchasing/ Deliverable#I-Describe this deliverable in detail: 1-on-1 business advising will be delivered in person or virtually and documented in the Virginia SBDC CRM with session notes by date that document business issue,discussion topics,and next steps;hours of advising delivered. Deliverable#2-Describe this deliverable in detail: Training events will be delivered virtually or in-person and documented in the Virginia SBDC CRM with event title,date of training, topic of training,presenter,training content,number of registrations and attendees, and attendee evaluations. Deliverable#3-Describe this deliverable in detail: Deliverable#4-Describe this deliverable in detail: Deliverable#5-Describe this deliverable in detail: Heather Fay Contractor Printed Name Signature Date Revised February 2026 Page 2 of 2 1 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 Purchasing Department GEORGE 4400 University Drive,MS 3C1,Fairfax,VA 22030 MASON UNIVERSITY, Phone:703.993.2580;http://fiscal.gmu_edu/purchasing/ Proposal for Services Please note:This document is an offer to provide services to George Masop University(Mason, University,or George Mason). Work performed under this proposal may only be awarded upon the contractor's receipt of an eVA purchase order,beginning with the prefix"PO". Virginia SBDC/Jody Keenan 1. Initiating Office/Principal Investigator: MSN 1B6;703.599.0636 George Mason University Address/Phone: 2. Scope of Service:Please attach either a)the contractor's written proposal orb)a separate document outlining the scope of work. 3. The Contract Documents Shall Consist of(In order of precedence): a. This signed Proposal for Services; b. George Mason's Purchase Order starting with PO; c. Contractor's written proposal or scope of work. Any terms contained in Contractor's written proposal that conflict with this Proposal for Service are null and void. July 1,2026-June 30,2027 4. Period of Performance: 5. Proposed Compensation/Terms:Net 30:Proposed Compensation/Net 30 Payment Terms(see 6d below). Contracted services may be engaged using one of the price structures outlined below(fill in one): a. A Firm-Fixed-Price of$ 33,146 .*Neither the contractor nor George Mason shall adjust the price based on the actual hours worked to perform the contractually agreed upon deliverables(scope changes impacting price are still permitted with a Change Order/PO modification). The contractor may submit progress invoices after project milestones are completed.Firm-Fixed-Price is only suitable where there are exact deliverables. *The estimated number of hours to complete each task or deliverable should be included in the Scope of Work/contractor written proposal attachment. b. An hourly rate of$ ,with a Not-to-Exceed(NTE)price of$ . Contractor shall list hours worked, along with a summary of services performed on all invoices. 6. Certifications:The Proposed Contractor warrants that they: a. Will perform as an independent contractor/company, not as a George Mason employee,and will be liable for all insurance and taxes. b. Either as an individual or as a company, have no personnel who are currently employees of GMU or the Commonwealth of Virginia. In addition,no individual has received a W-2 from GMU in the last 12 months. c. If reimbursements for expenses or travel are included in this Contract, Contractor shall invoice at cost,actual (not estimated) expenses in accordance with George Mason travel and per diem guidelines. Contractor shall provide line-item documentation for each expense.Receipts shall be retained by the Contractor should further review be necessary. d. Contractor agrees to send invoices electronically to acctpay gmu.edu and sign up for one of George Mason's Revised:Februaiy 2026 Page 1 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 electronic payment methods: https://fiscal.gmu.edu/electronic-disbursements/. Invoices will be paid Net 30 after services rendered or receipt in George Mason 's Accounts Payable email box, acctpay@gmu.edu, whichever is later. Invoices must reference a Purchase Order number to be considered valid. Mason will not pay a deposit or retainer for services. e. I understand as the proposed contractor/contractor's authorized signer, I am not authorized to perform any work issued by phone, email or other means of communic Ition until I receive an eVA purchase order starting with the prefix"PO". Work performed prior to receipt of a purchase order is subject to non-payment and/or administrative set-off. STANDARD TERMS AND CONDITIONS: A. APPLICABLE LAW AND CHOICE OF FORUM:This Contract shall be construed,governed,and interpreted pursuant to the laws of the Commonwealth of Virginia. All disputes arising under this Contract shall be brought before an appropriate court in the Commonwealth of Virginia. B. ANTI-DISCRIMINATION: By entering into this Contract Contractor certifies to the Commonwealth that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans With Disabilities Act and§§9&10 of the Governing Rules. If Contractor is a faith-based organization,the organization shall not discriminate against any recipient of goods,services,or disbursements made pursuant to the Contract on the basis of the recipient's religion,religious belief refusal to participate in a religious practice, or on the basis of race, age,color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided;however,if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Governing Rules, §36). In every contract over S10,000 the provisions in 1.and 2.below apply: 1. During the performance of this Contract,the Contractor agrees as follows: a. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment,except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. b. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor,will state that such Contractor is an equal opportunity employer. c. Notices,advertisements and solicitations placed in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 2. The Contractor will include the provisions of 1.above in every subcontract or purchase order over S10,000,so that the provisions will be binding upon each subcontractor or Contractor. C. ANTITRUST:By entering into a contract,the Contractor conveys,sells,assigns,and transfers to the Commonwealth of Virginia all rights,title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia,relating to the particular goods or services purchased or acquired by the Commonwealth of Virginia under said contract. D. ASSIGNMENT:Neither party will assign or otherwise transfer its rights or obligations under this Contract without both parties'prior written consent. Any attempted assignment,transfer,or delegation without such consent is void. E. AUDIT: The Contractor shall retain all books,records,and other documents relative to this Contract for five(5)years after final payment,or until audited by the Commonwealth of Virginia,whichever is sooner.The agency,its authorized Revised:February 2026 Page 2 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 agents,and/or state auditors shall have full access to and the right to examine any of said materials during said period. F. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the agency shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. G. AUTHORIZED SIGNATURES: The signatory for each Party certifies that he or she is an authorized agent to sign on behalf such Party. H. BACKGROUND CHECKS: Prior to any of Contractors employees,agents,or subcontractors(collectively"Personnel") performing services on any George Mason campus, Contractor shall, at its sole expense, obtain comprehensive background checks on all Personnel. Such background checks;shall include, at minimum: a review of the Personnel's records to include social security number search,local and federal criminal records(any misdemeanor convictions and/or felony convictions),the Sex Offender Registry,and the SanctionsBasef Search or equivalent. In addition,for sensitive financial work or when operating a motor vehicle in the performance of duties for George Mason, the background investigation shall include a credit report or motor vehicle check I respectively.Contractor warrants that all such Personnel have successfully passed these background checks and are qualified to perform the contracted services.Contractor shall maintain records of all background checks and make them available to George Mason upon request. George Mason reserves the right to deny access to its premises to any Personnel based on the results of these background checks or for any other reason at George Mason 's sole discretion.Contractor shall immediately remove any Personnel from George Mason 's premises upon George Mason 's request. Signature on this Contract confirms your compliance with this requirement. CANCELLATION OF CONTRACT: George Mason reserves the right to cancel this Contract, in part or in whole, without penalty,for any reason,upon 30 days written notice to$he Contractor.Upon written notice of cancellation from George Mason, George Mason shall be fully released from any further obligations under the Contract, and Contractor agrees to directly refund all payments for services not already performed to George Mason within 14 days.Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. J. CHANGES TO THE CONTRACT:Changes can be made to the Contract in any of the following ways: 1. The parties may agree in writing to modify the scope of the Contract.An increase or decrease in the price of the Contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the Contract. 2. George Mason may order changes within the general scope of the Contract at any time by written notice to the Contractor. Changes within the scope of the Contract include,but are not limited to,things such as services to be performed,the method of packing or shipment,and the place of delivery or installation.The Contractor shall comply with the notice upon receipt.The Contractor shall be compensated for any additional costs incurred as the result of such order and shall give George Mason a credit for any savings. Said compensation shall be determined by one of the following methods: a. By mutual agreement between the parties in writing;or b. By agreeing upon a unit price or using a unit price set forth in the Contract,if the work to be done can be expressed in units,and the contractor accounts for the number of units of work performed,subject to the George Mason's right to audit the Contractor's records and/or to determine the correct number of units independently;or c. By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for overhead and profit may be allowed if provided by the Contract. The same markup shall be used for determining a decrease in price as the result of savings realised.The contractor shall present George Mason with all vouchers and records of expenses incurred and savings realised. George Mason shall have the right to audit the records of the Contractor as it deems necessary to determine costs or savings. Any claim for an adjustment in price under this provision must be asserted by written notice to George Mason within thirty(30)days from the date of receipt of the written order from George Mason.If the parties fail to agree on an amount of adjustment,the question of an increase or decrease in the Contract price or time for performance shall be resolved in accordance with the procedures for resolving disputes provided by the Disputes Clause of this contract or,if there is none, in accordance with the disputes provisions of the Commonwealth of Virginia Purchasing Manual for Revised:February 2026 Page 3 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 Institutions of Higher Education and Their Contractors.Neither the existence of a claim nor a dispute resolution process,litigation or any other provision of this Contract shall excuse the Contractor from promptly complying with the changes ordered by George Mason or with the performance of the contract generally. I K. CLAIMS:Contractual claims,whether for money or other relief shall be submitted in writing no later than 60 days after final payment. However, written notice of the Contractor's intention to file a claim shall be given at the time of the occurrence or beginning of the work upon which the claim is based. Nothing herein shall preclude a contract from requiring submission of an invoice for final payment within a certain time after completion and acceptance of the work or acceptance of the goods.Pendency of claims shall not delay payment of amounts agreed due in the final payment. 1. The firm must submit written claim to: Chief Procurement Officer George Mason University Purch1@gmu.edu 2. The firm must submit any unresolved claim in writing no later than 60 days after final payment to the Chief Procurement Officer. 3. Upon receiving the written claim,the Chief Procurement Officer will review the written materials relating to the claim and will mail his or her decision to the firm within 60 days after receipt of the claim. 4. The firm may appeal the Chief Procurement Officer's decision in accordance with§55 of the Governing Rules. L. COLLECTION AND ATTORNEY'S FEES:The Contractor shall pay to George Mason any reasonable attorney's fees or collection fees, at the maximum allowable rate permitted under Virginia law, incurred in enforcing this Contract or pursuing and collecting past-due amounts under this Contract. George Mason is prohibited from agreeing to pay other parties' collection fees or attorney's fees and shall not pay Contractor's attorney's fees unless they are awarded against George Mason by a court of competent jurisdiction in the Commonwealth of Virginia. M. COMPLIANCE: All goods and services provided to George Mason shall be done so in accordance with any and all applicable local, state, federal, and international laws, regulations and/or requirements and any industry standards, including but not limited to:the Family Educational Rights and Privacy Act(FERPA),Health Insurance Portability and Accountability Act (HTPAA) and Health Information Technology for Economic and Clinical Health Act (HITECH), Government Data Collection and Dissemination Practices Act, Gramm-Leach-Bliley Financial Modernization Act (GLB),Payment Card Industry Data Security Standards (PCI-DSS),Americans with Disabilities Act(ADA),Virginia State Corporation Commission (SCC) registration, and Federal Export Administration Regulations. Any Contractor personnel visiting George Mason facilities will comply with all applicable George Mason policies regarding access to, use of,and conduct within such facilities. George Mason's policies can be found at George Mason University Policies and any facility specific policies can be obtained from the facility manager. N. CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION: The Contractor shall ensure that personally identifiable information("PII")which is defined as any information that by itself or when combined with other information can be connected to a specific person and may include but is not limited to personal identifiers such as name, address, phone, date of birth, Social Security number, student or personal identification numbers, driver's license numbers, state or federal identification numbers, biometric information,religious or political affiliation, non-directory information,and any other information protected by state or federal privacy laws,will be collected and held confidential and in accordance with this agreement,during and following the term of this Contract,and will not be divulged without the individual's and George Mason's written consent and only in accordance with federal law or the Code of Virginia. O. CONFLICT OF INTEREST: Contractor represents to George Mason that its entering into this Contract with George Mason and its performance through its agents,officers and employees does not and will not involve,contribute to nor create a conflict of interest prohibited by Virginia State and Local Government Conflict of Interests Act(Va.Code 2.2- 3100 et seq),the Virginia Ethics in Public Contracting Act(§I7 of the Governing Rules), the Virginia Governmental Frauds Act(Va.Code 18.2—498.1 et seq)or any other applicable law or regulation. P. CONTINUITY OF SERVICES: Revised:February 2026 Page 4 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 1. The Contractor reco•nines that the services under this Contract are vital to George Mason and must be continued without interruption and that,upon contract expiration,a successor,either George Mason or another contractor, may continue them.The Contractor agrees: a. To exercise its best efforts and cooperation to affect an orderly and efficient transition to a successor; b. To make all George Mason owned facilities] equipment, and data available to any successor at an appropriate time prior to the expiration of the contract to facilitate transition to successor;and c. That the University Procurement Officer shall have final authority to resolve disputes related to the transition of the contract from the Contractor to its successor. 2. The Contractor shall,upon written notice from the Procurement Officer,furnish phase-in/phase-out services for up to ninety(90)days after this Contract expires and shall negotiate in good faith a plan with the successor to execute the phase-in/phase-out services.This plan shall be subject to the Procurement Officer's approval. 3. The Contractor shall be reimbursed for all reasonable,pre-approved phase-in/phase-out costs(i.e.,costs incurred within the agreed period after contract expiration that result from phase-in,phase-out operations). All phase- in/phase-out work fees must be approved by the Procurement Officer in writing prior to commencement of said work. Q. DEBARMENT STATUS: As of the effective date, the Contactor certifies that it is not currently debarred by the Commonwealth of Virginia from submitting bids or proposals on contracts for the type of services covered by this Contract,nor is the Contractor an agent of any person or entity that is currently so debarred. R. DEFAULT: In the case of failure to deliver goods or services in accordance with any resulting contract terms and conditions,George Mason,after due oral or written notice,may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs.This remedy shall be in addition to any other remedies which George Mason may have. S. DRUG-FREE WORKPLACE: Contractor has,and shall have in place during the performance of this Contract,a drug- free workplace policy(DFWP),which it provides in writing to all its employees,vendors,and subcontractors,and which specifically prohibits the following on company premises,during work-related activities,or while conducting company business:the sale,purchase,manufacture,dispensation,distribution possession,or use of any illegal drug under federal law(including marijuana).For purposes of this section,"drug-free workplace"covers all sites at which work is done by Contractor in connection with this Contract. T. ENTIRE CONTRACT:This Contract constitutes the entire understanding of the Parties with respect to the subject matter herein and supersedes all prior oral or written contracts with respect to the subject matter herein. This Contract can be modified or amended only by a writing signed by all of the Parties. U. EXPORT CONTROL: 1. Munitions Items:If the Contractor is providing any items,data or services under this order that are controlled by the Department of State,Directorate of Defense Trade Controls,International Traffic in Arms Regulations ("ITAR"),or any items,technology or software controlled under the"600 series"classifications of the Bureau of Industry and Security's Commerce Control List("CCL")(collectively,"Munitions Items"),prior to delivery, Contractor must: a. notify George Mason(by sending an email to export( gmu.edu),and b. receive written authorization for shipment from George Mason's Director of Export Controls. The notification provided by the Contractor must include the name of the George Mason point of contact,identify and describe each ITAR or CCL-controlled commodity,provide the associated U.S. Munitions List(USML) category number(s)or Export Control Classification Number,and indicate whether or not the determination was reached as a result of a commodity jurisdiction determination, or self-classification process. The Contractor promises that if it fails to obtain the required written pe-authorization approval for shipment to George Mason of any Munitions Item,it will reimburse George Mason for any fines,legal costs and other fees imposed for any violation of export controls regarding the Munition Item that are reasonably related to the Contractor's failure to provide notice or obtain George Mason's written pre-authorization. 2. Dual-Use Items:If the Contractor is providing any dual-use items,technology or software under this order that are listed on the CCL in a series other than a "600 series", Contractor must (i) include the Export Control Revised:February 2026 Page 5 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 Classification Number(ECCN)on the packing or other transmittal documentation traveling with the item(s)and, (ii) send a description of the item, its ECCN, and the name of the George Mason point of contact to: export(a,ginu.edu V. FORCE MAJEURE: George Mason shall be excused from any and all liability for failure or delay in performance of any obligation under this Contract resulting from any cause not within the reasonable control of George Mason,which includes but is not limited to acts of God, fire, flood, explosion, earthquake, or other natural forces,war, civil unrest, accident,any strike or labor disturbance,travel restrictions,acts of government,disease,pandemic,or contagion,whether such cause is similar or dissimilar to any of the foregoing.Upon written notification from George Mason that such cause has occurred,Contractor agrees to directly refund all payments to George Mason,for services not yet performed,including any pre-paid deposits within 14 days. W. IMMIGRATION REFORM AND CONTROL ACT OF 1986:By entering into this Contract Contractor certifies that they do not and will not during the performance of this Contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986. X. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless George Mason University the Commonwealth of Virginia, its officers, agents, and employees from any claims, damages and actions of any kind or nature,whether at law or in equity,arising from or caused by the use of any materials,goods,or equipment of any kind or nature furnished by the Contractor/any services of any kind or nature furnished by the Contractor,provided that such liability is not attributable to the sole negligence of George Mason or to the failure of George Mason to use the materials, goods, or equipment in the manner already and permanently described by the Contractor on the materials, goods or equipment delivered. Contractor understands and acknowledges that George Mason has not agreed to provide any indemnification or save harmless agreements running to Contractor. Y. INDEPENDENT CONTRACTOR: The Contractor is not an employee of George Mason, but is engaged as an independent contractor.Nothing in this Contract is intended to,nor shall it create or be deemed to create any partnership, joint venture, franchise,agency or other legal association between the parties. The parties are independent contractors, and any references to a relationship other than that of independent contractors shall be of no force or effect.The Contractor shall indemnify and hold harmless the Commonwealth of Virginia,George Mason,and its employees and agents,with respect to all withholding, Social Security, unemployment compensation and all other taxes or amounts of any kind relating to the Contractor's performance of this Contract. Nothing in this Contract shall be construed as authority for the Contractor to make commitments which will bind George Mason or to otherwise act on behalf of George Mason,except as George Mason may expressly authorize in writing. Z. INFORMATION TECHNOLOGY ACCESS ACT: Computer and network security is of paramount concern at George Mason.The University wants to ensure that computer/network hardware and software does not compromise the security of its IT environment.Contractor agrees to use commercially reasonable measures in connection with any offering your company makes to avoid any known threat to the security of the IT environment at George Mason. All e-learning and information technology developed,purchased,upgraded or renewed by or for the use of George Mason shall comply with all applicable University policies,Federal and State laws and regulations including but not limited to Section 508 of the Rehabilitation Act(29 U.S.C. 794d),the Information Technology Access Act, §§2.2-3500 through 2.2-3504 of the Code of Virginia, as amended, and all other regulations promulgated under Title II of The Americans with Disabilities Act which are applicable to all benefits,services,programs,and activities provided by or on behalf of the University.The Contractor shall also comply with the Web Content Accessibility Guidelines(WCAG)2.1 AA.For more information,please visit http://ati.gmu.edu,under Policies and Procedures. AA. INSURANCE: The Contractor shall maintain all insurance necessary with respect to the services provided to George Mason. The Contractor further certifies that they will maintain the insurance coverage during the entire term of the Contract and that all insurance is to be placed with insurers with a current reasonable A.M.Best's rating authorized to sell insurance in the Commonwealth of Virginia by the Virginia State Corporation Commission.The Commonwealth of Virginia and George Mason shall be named as an additional insured. 1. Workers' Compensation insurance for statutory benefits and Employers' Liability with limits of at least $100,000.In some cases,Workers'Compensation Insurance and Employer's Liability Insurance may not be required. Workers' Compensation insurance is required when the contractor has three (3) or more employees. 2. Commercial General Liability-$1,000,000 per occurrence. Commercial General Liability is to include Revised:February 2026 Page 6 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 bodily injury and property damage, personal injury and advertising injury, products and completed operations coverage.The Commonwealth of Virginia and George Mason must be named as an additional insured and so endorsed on the policy. 3. Automobile Liability-$1,000,000 combined single imit.(Required only if a motor vehicle not owned by the Commonwealth is to be used in the performance of the contract. Contractor must assure that the required coverage is maintained by the Contractor(or third-party owner of such motor vehicle.) By requiring the above minimum insurance,the University shall not be deemed or construed to have assessed the risk that may be applicable to the Contractor.The Contractor shall assess its own risks and if it deems appropriate and/or prudent,maintain higher limits and or broader coverage. BB. INTELLECTUAL PROPERTY: Contractor warrants and represents that it will not violate or infringe any intellectual property right or any other personal or proprietary right and shall indemnify and hold harmless George Mason against any claim of infringement of intellectual property rights which may arise under this Contract. 1. Unless expressly agreed to the contrary in writing,all goods,products,materials,documents,reports,writings, video images,photographs or papers of any nature including software or computer images prepared or provided by Contractor(or its subcontractors)for George Mason will not be disclosed to any other person or entity without the written permission of George Mason. 2. Work Made for Hire. Contractor warrants to George Mason that George Mason will own all rights,title and interest in any and all intellectual property rights created in the performance or otherwise arising from the Contract and will have full ownership and beneficial use thereof,free and clear of claims of any nature by any third party including,without limitation, copyright orIlpatent infringement claims. Contractor agrees to assign and hereby assigns all rights,title,and interest in any and all intellectual property created in the performance or otherwise arising from the Contract, and will execute any future assignments or other documents needed for George Mason to document, register, or otherwise perfect such rights. Notwithstanding the foregoing, for research collaboration pursuant to subcontracts under sponsored research Contracts administered by the University's Office of Sponsored Programs,intellectual property rights will be governed by the terms of the grant or contract to George Mason to the extent such grant or contract requires intellectual property terms to apply to subcontractors. CC. NON-DISCRIMINATION: All parties to this Contract agree to not discriminate on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age (except where sex or age is a bona fide occupational qualification,marital status or disability. DD. NON-EXCLUSIVITY:Nothing herein is intended nor shall be construed as creating any exclusive arrangement with Contractor.This Contract will not restrict or prohibit George Mason from acquiring the same or similar goods and/or services from other entities or sources. EE. NON-SOLICITATION / NON-COMPETE:George Mason University, as a state agency of the Commonwealth of Virginia,shall not be subject to or bound by any non-solicitation or non-compete provisions.All George Mason positions are publicly posted,and contractor employees may freely apply for,be considered for,and accept employment with the University without restriction.Any provision to the contrary shall be deemed null,void,and unenforceable. FF. PAYMENT TO SUBCONTRACTORS: The Contractor shall take the following actions upon receiving payment from George Mason:(1)pay the subcontractor within seven days for the proportionate share of the total payment received from George Mason attributable to the work performed by the subcontractor under that Contract;or(2)notify George Mason and subcontractor within seven days,in writing,of its intention to withhold all or a part of the subcontractor's payment with the reason for non-payment.The Contractor shall collect the appropriate Tax Identification Number(Either SSN# or EIN#)based on the entity type of the subcontractor.The Contractor shall pay interest to subcontractors on all amounts owed by the Contractor that remain unpaid after seven days following receipt by the Contractor of payment from George Mason for work performed by the subcontractor under that contract, except for amounts withheld as allowed by prior notification.Unless otherwise provided under the terms of this Contract,interest shall accrue to subcontractors at the rate of one percent per month.The Contractor shall include in each of its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor. A contractor's obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of George Mason.A contract modification may not be made for the purpose of providing reimbursement for such interest charge.A cost reimbursement claim may not include any amount for reimbursement for such interest charge. Revised:February 2026 Page 7 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 GG. PUBLICATION OF CONTRACT DOCUMENTS: It is a statutory requirement for George Mason to utilize eVA (electronic Virg nia),the Commonwealth of Virg nia's agency-wide procurement online system.This Contract and related documents,including but not limited to purchase orders,invoices,proposals,scopes of work and pricing data are subject to publication and shall not be treated as confidential or require notification to any party prior to disclosure. HH. PUBLICITY: Contractor shall not use,in its external advertising,marketing programs,or promotional efforts,any data, name, insignia, trademarks,pictures or other representation of]the University or its employees except on the specific written authorization in advance by the University.The University must receive all requests for authorization in writing no later than ten(10)days in advance of the use date. II. REMEDIES:If the Contractor breaches this Contract,in addition to any other rights or remedies, George Mason may terminate this Contract without prior notice. JJ. REPORTING OF CRIMES. ACCIDENTS, FIRES AND OTHER EMERGENCIES: Any George Mason Employee, including contracted service providers,who is not a staff member in Counseling and Psychological Services(CAPS)or a pastoral counselor,functioning within the scope of that recognition,is considered a"Campus Security Authority(CSA)." CSAs must promptly report all crimes and other emergencies occurring on or near property owned or controlled by George Mason to the Department of Police&Public Safety or local police and fire authorities by dialing 9-1-1.At the request of a victim or survivor, identifying information may be excluded from a report(e.g.,names,initials,contact information, etc.).Please visit the following website for more information and training:Campus Security Authority Reporting. KK. RESPONSE TO LEGAL ORDERS, DEMANDS, OR REQUESTS FOR DATA: Except as otherwise expressly prohibited by law,Contractor will:i)immediately notify George Mason of any subpoenas,warrants,or other legal orders, demands or requests received by Contractor seeking University Data; ii) consult with George Mason regarding its response; iii) cooperate with George Mason 's reasonable requests in connection with efforts by George Mason to intervene and quash or modify the legal order,demand or request;and iv)upon George Mason's request,provide George Mason with a copy of its response. If George Mason receives a subpoena,warrant,or other legal order,demand(including request pursuant to the Virginia Freedom of Information Act)or request seeking University Data maintained by Contractor,George Mason will promptly provide a copy to Contractor. Contractor will promptly supply George Mason with copies of data required for George Mason to respond,and will cooperate with George Mason's reasonable requests in connection with its response. LL. SEVERABILITY:Should any portion of this Contract be declared invalid or unenforceable for any reason,such portion is deemed severable from the Contract and the remainder of this Contract shall remain fully valid and enforceable. MM. SOVEREIGN IMMUNITY: Nothing in this Contract shall be deemed a waiver of the sovereign immunity of the Commonwealth of Virginia and of George Mason. NN. SUBCONTRACTS:No portion of the work shall be subcontracl!ed without prior written consent from George Mason. In the event that the Contractor desires to subcontract some part of the work specified herein,the Contractor shall furnish George Mason the names,qualifications and experience of theirjproposed subcontractors.The Contractor shall,however, remain fully liable and responsible for the work to be done by its subcontractor(s)and shall assure compliance with all requirements of this Contract.This paragraph applies to,but is not limited to,subcontractor(s)who process University Data. OO. SWaM CER11t-1CATION: Upon contract execution, Contractor (as determined by George Mason and the Virginia Department of Small Business and Supplier Diversity)shall submit all required documents necessary to achieve SWaM certification to the Department of Small Business and Supplier Diversity within 90 days. Vendors currently SWaM certified agree to maintain their certification for the duration;of the Contract and shall submit all required renewal documentation at least 30 days prior to existing SWaM expiration at https://www.sbsd.virginia.gov/. PP. TARIFF &DUTY FEES: In the event that any new tariffs, import duties,taxes, or other government-imposed fees or restrictions are enacted or increased after the effective date of this Contract,and such impositions materially impact the Contractor's cost of goods,materials,or services required to fulfill its obligations under this Contract,the Contractor may be entitled to an equitable adjustment in the contract price.The Contractor must provide written notice and reasonable documentation supporting the increase in costs due to such governmental actions.The documentation should demonstrate: (i)the unit price paid by Contractor as of the date of contract award or date of Purchase Order issuance(whichever comes earlier)for the good or raw material used to furnish the goods to the University under this Contract;(ii)the applicability of the tariff to the specific good or raw material being impacted;(iii)Contractor's payment of the increased import duty or tariff(either directly or through an increase to the cost paid for the good or raw material);and(iv)the additional charges Revised:February 2026 Page 8 of 10 Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 to the University reflect a simple pass-through expense with no markup.The evidence submitted shall be sufficient in detail and content to allow the University to verify that the tariff is the cause of the price change.The University,in its sole judgement,will determine whether to accept and pay for such additional charges. QQ. UNIVERSITY DATA:University Data includes all George Mason owned, controlled, or collected PII and any other information that is not intentionally made available by George Mason on public websites, including but not limited to business, administrative and financial data, intellectual property, and patient, student and personnel data. Contractor agrees to the following regarding University Data it may collect or process as part of this Contract: 1. Contractor will use University Data only for the purpose of fulfilling its duties under the Contract and will not share such data with or disclose it to any third party without the prior written consent of George Mason,except as required by the Contract or as otherwise required by lw. University Data will only be processed by Contractor to the extent necessary to fulfill its responsibilities under the Contract or as otherwise directed by George Mason. 2. University Data, including any back-ups,will not be accessed,stored,or transferred outside the United States without prior written consent from George Mason.Contractor will provide access to University Data only to its employees and subcontractors who need to access the data to fulfill Contractor's obligations under the Contract. Contractor will ensure that employees who perform work under the Contract have read,understood,and received appropriate instruction as to how to comply with the data protection provisions of the Contract and to maintain the confidentiality of the University Data. 3. The parties agree that as between them,all rights including all intellectual property rights in and to University Data shall remain the exclusive property of George Mason,and Contractor has a limited,nonexclusive license to use the University Data as provided in the Contract solely for the purpose of performing its obligations under the Contract. The Contract does not give a party any rights, implied or otherwise, to the other party's data, content,or intellectual property,except as expressly stated in the Contract. 4. Contractor will take reasonable measures,including audit trails,to protect University Data against deterioration or degradation of data quality and authenticity.Contractor shall be responsible for ensuring that University Data, per the Virginia Public Records Act, is preserved, maintained, and accessible throughout their lifecycle, including converting and migrating electronic data as often as necessary so that information is not lost due to hardware,software,or media obsolescence or deterioration. 5. Contractor shall notify George Mason within three business days if it receives a request from an individual under any applicable law regarding PII about the individual, including but not limited to a request to view, access, delete,correct,or amend the information.Contractor shall not take any action regarding such a request except as directed by George Mason. 6. If Contractor will have access to University Data that includes"education records"as defined under the Family Educational Rights and Privacy Act(FERPA),the Contractor acknowledges that for the purposes of the Contract it will be designated as a"school official"with"legitimate educational interests" in the University education records, as those terms have been defined under FERPA and its implementing regulations, and the Contractor agrees to abide by the limitations and requirements imposed on school officials.Contractor will use the education records only for the purpose of fulfilling its duties under the Contract for George Mason's and its end user's benefit,and will not share such data with or disclose it to any third party except as provided for in the Contract, required by law,or authorized in writing by the University. RR. UNIVERSITY DATA SECURITY:Data security is of paramount concern to George Mason.Contractor will utilize,store and process University Data in a secure environment in accordance with commercial best practices,including appropriate administrative,physical,and technical safeguards,to secure such data from unauthorized access,disclosure, alteration, and use.Such measures will be no less protective than those used to secure Contractor's own data of a similar type,and in no event less than reasonable in view of the type and nature of the data involved.At a minimum,Contractor shall use industry-standard and up-to-date security tools and technologies such as anti-virus protections and intrusion detection methods to protect University Data. 1. Immediately upon becoming aware of circumstances that could have resulted in unauthorized access to or disclosure or use of University Data,Contractor will notify George Mason, fully investigate the incident,and cooperate fully with George Mason's investigation of and response to and remediation of the incident.Except as otherwise required by law, Contractor will not provide notice of the incident directly to individuals who's PII was involved,regulatory agencies,or other entities,without prior written permission from George Mason. Revised:February.2026 Page 9 of 10 • Docusign Envelope ID:025CBC22-CB02-8308-8149-8CA48FC7AB66 2. George Mason reserves the right in its sole discretion to perform audits of Contactor,at George Mason's expense, to ensure compliance with all obligations regarding University Data. Contractor shall reasonably cooperate in the performance of such audits. Contractor will make available to George Mason all information necessary to demonstrate compliance with its data processing obligations.Failure to adequately protect University Data or comply with the terms of this Contract with regard to University Data may be grounds to terminate this Contract. SS. UNIVERSITY DATA UPON REOUEST.TERMINATION OR EXPIRATION:Upon request,termination or expiration of the Contract, Contractor will ensure that all University Data re securely provided,returned or destroyed as directed by George Mason in its soIe discretion within 180 days of the request being made.Transfer to George Mason or a third party designated by George Mason shall occur within a reasonal?le period of time,and without significant interruption in service.University Data must be provided in the requested formt. If it is unreasonable to provide University Data in the requested format,Contractor shall ensure that such transfer/migrtion uses facilities and methods that are compatible with the relevant systems of George Mason or its transferee,and to the extent technologically feasible,that George Mason will have reasonable access to University Data during the provision of the data or transition.In the event that George Mason requests destruction of its data, Contractor agrees to destroy all data in its possession and in the possession of any subcontractors or agents to which the Contractor might have transferred University Data. Contractor agrees to provide documentation of data destruction to the University. Contractor will notify the University of any impending cessation of its business and any contingency plans.This includes immediate transfer of any previously escrowed assets and University Data and providing George Mason access to Contractor's facilities to remove and destroy George Mason-owned assets and University Data. Contractor shall implement its exit plan and take all necessary actions to ensure a smooth transition of service with minimal disruption to George Mason. Contractor will also provide a full inventory and configuration of servers,routers,other hardware,and software involved in service delivery along with supporting documentation,indicating which if any of these are owned by or dedicated to George Mason.Contractor will work closely with its successor to ensure a successful transition to the new equipment,with minimal downtime and effect on George Mason,all such work to be coordinated and performed in advance of the formal,final transition date. TT. UNIVERSITY REVIEW/APPROVAL: All goods,services,products,design,etc.produced by the Contractor for or on behalf of George Mason are subject to George Mason's review and approval. UU. WAIVER: The failure of a party to enforce any provision in this Contract shall not be deemed to be a waiver of such right. CONTRACTOR AGREES TO ALL TERMS AND CONDITIONS CONTAINED HEREIN: Name of Contractor/Company Name Heather Fay Authorized Signer Name(please print) Title Authorized Signer Signature Date Revised:February 2026 Page 10 of 10 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of October, 2026. ti No. 43479-100526. AN ORDINANCE appropriating the School General Fund of the City of Roanoke and appropriating a quarter of the revenues for the School General Fund for the fiscal year beginning July 1, 2026, and ending June 30, 2027; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the School General Fund in the fiscal year beginning July 1, 2026, and ending June 30, 2027, shall constitute School General Fund, and that as much of the same as may be necessary be, and one quarter of the same is hereby appropriated quarterly for the second quarter of Fiscal Year 2026-27 to the following uses and purposes, to-wit: Total Appropriations I School General Fund All Other Revenues—Second Quarter $ 40,833,480 Appropriation Local Share—Second Quarter Appropriation 27,014,259 Appropriations $ 67,847,739 2. That this ordinance shall be known and cited as the Second Quarter Fiscal Year 2026- 27 School General Fund Appropriation Ordinance. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 1 F _ r ATTEST: j ,.., r Deputy City Cler ~K 2 STATEMENT OF CONFLICT OF INTEREST I, Vivian Sanchez-Jones, state that I have a personal interest in Item No. 7.1.b, appropriation of Second Quarter School General Funds; Item No. 7.1.c, amendment to the RCPS FY2026-2027 budget; and Item No. 8.1, relating to the Roanoke City School Board requesting appropriation of funds for various educational programs, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 5th day of October 2026. di:444/0 (� �, V YP-, (Seal) Vivian Sanchez-/h0nes, Roano ity Council p STATEMENT OF CONFLICT OF INTEREST I, Stephen Terry McGuire, state that I have a personal interest in Item No. 7.1.b, appropriation of Second Quarter School General Funds; Item No. 7.1.c, amendment to the RCPS FY2026-2027 budget; and Item No. 8.1, relating to the Roanoke City School Board requesting appropriation of funds for various educational programs, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia ode Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 5th day of October 2026. al) Stephen Tei McGuire, ice- ayor 1 City Manager's Report Submitted by: Acquenatta Harris, Interim Director of,Finance ROANOKE October 5, 2026 Title: Appropriation of the Second Quarter School General Fund. Background: By Budget Ordinance No. 43387-051126, adopted by City Council on May 11, 2026, City Council adopted annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services Fund of the City of Roanoke for the fiscal year beginning July 1, 2026, and ending June 30, 027. Budget Ordinance No. 43387- 051126 did not provide for appropriation of funds. By Budget Ordinance No. 43389-051126, adopted by City Council on May 11, 2026, City Council appropriated funding solely to the School General and School Food Services Fund for the first quarter of the fiscal year beginning July 1, 2026, and ending June 30, 2027 In order for funds in the School General and School Food Services Fund previously adopted by City Council to be made available for expenditure in the second quarter of the 2026-2027 fiscal year, City Council must adopt an ordinance appropriating such funds. We recommend that City Council adopt an ordinance appropriating $67,847,639 for the second quarter of 2026-2027, consistent with the annual budget previously adopted by Council pursuant to Ordinance No. 43387-051126, as follows: All Other Revenues 40,833,480 Local Share 27,014,259 Appropriations $ 67,847,739 Recommended Action: Concur the with the request and adopt the accompanying budget ordinance approving the second quarter appropriation of$67,847,739 for fiscal year 2026-2027, consistent with the annual budget previously adopted by the City of Roanoke. Valmarie Turner, City Manager 1 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA, The 5th day of October, 2026. No. 43480-100526. AN ORDINANCE to amend Budget Ordinance No.43387-051126 the 2026-2027 school board budget as originally appropriated funding from the Commonwealth, amending and re- ordaining certain sections of the 2026-27 School General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2026-2027 School General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: J RPCS General Additional Amended RCPS Fund Budget Amended Amount General Fund FY2026-27 FY206-27 FY2026-27 All Other Revenues $161,841,767 $1,119,116 $162,960,833 Pursuant to the provisions of Section 12 of the City Charte i, the second reading of this ordinance by title is hereby dispensed with. ATTEST: .� • Deputy City +e. w s STATEMENT OF CONFLICT OF INTEREST I, Vivian Sanchez-Jones, state that I have a personal interest in Item No. 7.1.b, appropriation of Second Quarter School General Funds; Item No. 7.1.c, amendment to the RCPS FY2026-2027 budget; and Item No. 8.1, relating to the Roanoke City School Board requesting appropriation of funds for various educational programs, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this meeting. I Witness the following signature made this 5th day of October 2026. di/JAM/0 (4q0/0--t/A-'2-e- (Seal) Vivian Sanchez/Zones, Roanok&City Council 1 I STATEMENT OF CONFLICT OF INTEREST I, Stephen Terry McGuire, state that I have a personal interest in Item No. 7.1.b, appropriation of Second Quarter Sichool General Funds; Item No. 7.1.c, amendment to the RCPS FY2026-2027 budget; and Item No. 8.1, relating to the Roanoke City School Board requesting appropriation of funds for various educational programs, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia C ode Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this eeting. Witness the following signature made this 5th day of October 2026. } (S al) Stephen Tes McGuire, ice- ayor I , 1 City Manager's Report AIM Submitted by: Acquenatta Harris, Interim Director Department of Finance ROAN O KE October 5, 2026 Title: Amendment to the Roanoke City Public Schools (RCPS) FY 2026-2027 Budget. Background: On May 11, 2026, Budget Ordinance No. 43387-051126 was adopted including the School General Fund Budget for the City of Roanoke for the fiscal year beginning July 1, 2026, and ending June 30, 2027. The City of Roanoke is proposing pan amendment to the FY 2026-2027 annual budget following the final Roanoke City Public Schools adopted budget. The City adopted the schools budget before the final school budget was adopted. The proposed amendment includes an additional appropriation for all other revenues of$1,119,116. Amended School School General Fund Additional General Fund Budget Appropriation Budget FY2026-27 FY2026-27 FY2026-27 All Other $161,841,767 $1,119,116 $162,960,833 Revenues Considerations: An amendment to the RCPS' FY 2026-2027 Budget is necessary to incorporate $1,119,116 in revenues and expenditures. Recommended Action: We recommend that you concur with the request and adopt the amendment to the FY 2026- 2027 Budget. Valmarie Turner, City Manager .r • I 2026-2027 Budget Executive Summary 2026-2027 Roanoke City Public Schools Categorical Budget I ADOPTED EXPENDITURE CATEGORY FY 2026-27 guuucUtnI Expenditures 5187,454.630 Transfers to Grant Fund-Local Share 762.076 I 186,236,706 Administration.Attendance.and Neagh Expenctraeas 16,459.391 Transfers to/frorn Grunt Fund-Local Share Want 283.820 16.743,211 porlatle T ans n ADOPTED Expelydihxes 16.818.578 REVENUE CATEGORY FY 7 Transfers to Grant Fund-Local sham 146,6,576 Operations end Facilites Slate 5 139271.351 Expend loves 24.588,662 State Sales Tax 26'.955.216 Transfers to Grant Fund-Local Sham 125,000 Total State Revenue 160.226.567 I 24.713.662 Debt Senate Other Remorse:, 1,375,200 Expenditures 12.701.640 Total No City 167.601.767 Transfers trem Grant Fund-Rest icted Stem 12.701.640 City Funds 108.057,034 Technology Expendiluns 7,590,333 Total Athletics Reterue 240.000 Transism to Grant Fund-Local Sham 244,300 7.834.633 Total Operating Rehunoe 268.898.801 Contingency Expenditures 1,308000 rdedund Transfer kern Food Semites Fund 106.698 Transfers from Grant Fund-Restricted Sham rcarkmd Transfer from Grants Fund 7.012,418 1.300,000 Subtotal-General Fund(Excluding Athletics) 264348.430 TOTAL GENERAL FUND BEFORE USE OF FUND BALANCE 271.017.917 FUNDS REQUIRED FROM UNASSIGNED FUND BALANCE - Athletics 2,6,69.487 TOTAL GENERAL FUND REVENUE BUDGET $271,017.157 TOTAL GENERAL FUND EXPENDITURE BUDGET 6271,017,917 I F000 SERVICES FUND FOOD SERVICES FUND Food Sark=Revenue 11,649.668 Expenditures 11.915.614 FUNDS REQUIRED FROM FUND BALANCE 372,844 Transfers to General Fund-Indirect Costs 106,$93 TAL FOOD SERVICES FUND 112,023,512 TOTAL FOOD SERVICES FUND 612,022,512 GRAND TOTAL FUNDS 1213,000,429 GRAND TOTAL RINDS $233.040,429 GRANTS FUND GRANTS FUND Grant/RestrIcted Sources Revenue 19,1728.208 Expenditures 19.450.984 Transfers from General Ford-Local Match 1.435.196 Transfers to General Fund-bared Costs 1.012418 TOTAL GRANTS FUND 820.493.402 OTAL GRANTS FUND $20.463,002 1 ;GRAND TOTAL FUNDS $"°'arkerts RAND TOTAL FUNDS 1143.503,031\ CAPITAL FUND CAPITAL FUND Capital Source Revenue - Expenditures 4,661230 FUNDS REQUIRED FROM FUND BALANCE 4.661.230 Transkn to Gamut Fund OTAL CAPITALFUND 64111.230 TOTAL CAPITAL FUND $1,115,230 RAND TOTAL FUNDS 1586.115.061 GRAND TOTAL FUNDS $308,165,061 Totals represented here include budgeted transfers that impact individual funds' budgeted costs. Food Services indirect cost has historically been reflected as revenue in the General Fund, so the impact on Food Services expense is represented above but not an offset in the General Fund. The comprehensive budgets on the following pages follow the recommended format in which all transfers are clearly identified. The total budget, General Fund Budget, restricted Grants Fund Budget, Food Services Fund Budget, and Capital Fund Budget are outlined by state-defined category and object code. Roanoke City Public Schools 12 i IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 11`11 day of May 2026. No.43387-051126. AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School ood Services Fund of the City of g Roanoke for the fiscal year beginning July 1,2026,and ending June 30,2027;and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That this ordinance establishes a budget for the General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General and School Food Services Fund, in the fiscal year beginning July 1,2026,and ending June 30,2027i shall constitute General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General and School Food Services Fund, and that as much of the same as may be necessary be, and the same is hereby budgeted to the following uses and purposes, to-wit: 1 General Fund Revenue Budget Revenues General Property Taxes $ 190,584,590 Other Local Taxes 101,316,234 Permits, Fees,and Licenses 2,171,835 Fines and Forfeitures 726,625 Revenue from Use of Money and Property 3,176,141 Intergovernmental Revenue-State&Federal 101,302,070 Charges for Current Services 21,444,961 Other Revenues 761,790 Total Revenue Budget $ 421,484,246 General Fund Expenditure Budget Treasurer 2,593,754 Clerk of Circuit Court 2,330,649 Juvenile and Domestic Relations Court Services 1,931,785 Juvenile and Domestic Relations Court Clerk 71,920 Magistrate 6,664 General District Court 120,259 Circuit Court 715,043 Commissioner of the Revenue 2,110,240 S 9,880,314 Sheriff 6,368,327 Jail 24,013,108 $ 30,381,435 Commonwealth's Attorney 2,758,808 $ 2,758,808 City Council 43,650 Mayor Cobb 75,190 Council Member Sanchez-Jones 67,963 Council Member Volosin 67,963 Vice Mayor McGuire 67,963 Council Member Nash 67,963 Council Member Hagen 67,963 Council Member Powers 67,963 $ 526,618 2 City Attorney 1,543,546 City Clerk 660,352 Real Estate Valuation 1,946,040 Board of Equalization 8,370 Municipal Auditing 1,076,847 $ 5,235,155 Department of Finance 2,507,216 Management and Budget 786,941 Procurement 703 505 $ 3 997 662 Residual Fringe Benefits 6,928,266 Transfers to School Fund 108,057,034 Transfers to Greater Roanoke Transit Company 2,078,731 Transfers to Debt Service Fund 19,653,070 Transfers to Risk Fund "11,001,870 Transfer to Civic Facilities 2,306,107 Transfer to Capital '1,772,000 Transfer to Grant 414,583 Transfer to Civic Admission Tax 492,000 Personnel Lapse (5,073,768) Contingency 2,467,376 $ 140,097,269 Electoral Board 990,544 City Manager 2,196,415 Housing and Neighborhood Services 303,382 Code Enforcement 1,452,929 Community Engagement 1,147,026 Youth and Gang Violence  176,966 Memberships and Affiliations 5,422,984 Economic Development 3,111,649 Roanoke Arts Commission 300,000 $ 15,101,895 Executive Performance 521,522 Human Resources 1,840,157 Employee Health Services 969,617 $ 3,331,296 Technology-Operating 9,220,415 Technology-Capital Outlay 1,000,000 $ 10,220,415 3 Director of General Services 230,986 Office of Sustainability 381,188 Risk Management Operating ,036,722 Fleet Operating Expenses ,738,327 Fleet Capital Outlay 1,668,934 Solid Waste Management 8,276,729 Custodial Services 1,137,607 Facilities Management 6,194,054 S 27,664,547 Fire Administration 1,520,012 Fire Support 1,989,514 Fire Operations 26,293,530 Fire Training 1,112,548 Emergency Management 293,324 S 31,208,928 Environmental Management 759,329 Asset Management 468,417 Director of Public Works 246,766 Transportation-Streets and Traffic 7,272,897 Transportation-Paving 4,591,616 Transportation- Snow Removal 780,719 Transportation-Street Lighting 1,785,216 Engineering 2,054,426 $ 17,959,386 Development Services 2,120,607 Community Services 679,371 Strategic Management and Administration 1 969,913 $ 3,769,891 Parks& Recreation Administration 2,085,312 Landscape Management 1,204,811 Park Management 1,020,401 Community Recreation 722,102 Urban Forestry 1,040,276 Outdoor Recreation 324,575 Athletics 478,161 Youth Development 642,962 Greenways and Trails 971,598 4 Events , 548,279 S 9,03 8,477 Human Service Support 422,805 Truancy Intervention 18,926 Outreach Detention 509,114 Youth Haven 317,156 VJCCCA Substance Abuse Services 118,363 Health Department 1,434,386 Blue Ridge Behavioral Health 1,228,264 Human Services Advisory Board 400,000 Social Services 36,155,561 Children's Services Act(CSA) 4,049,667 S 64,654,242 Police Administration 5,499,307 Police Investigation3,694,303 Police Patrol 19,092,412 Police Services '2,662,907 Police Training # 660,625 Police RESET 108,207 E911 Center '4,035,291 E911 Wireless 439,956 E911/VA811 Share Expenses 404,042 Police Animal Control 3,381,509 S 39,978,559 Libraries 5,419,816 Law Library 158,848 Virginia Cooperative Extension ! 100,685 S 5,679,349 Total General Fund Expenditure Budget S 421,484,246 5 Stormwater Utility Fund Revenue Budget Operating S 10,600,000 Total Revenue Budget S 10,600,000 Expenditure Budget Operating $ 8,467,440 Debt Service 2,132,560 Total Expenditure Budget S 10,600,000 Civic Facilities Fund Revenue Budget Operating $ 13,383,362 Non-Operating ' 1,126,609 Total Revenue Budget S 14,509,971 Expenditure Budget Operating Expenses j S 13,383,362 Debt Service 1,126,609 Total Expenditure Budget S 14,509,971 Parking Fund Revenue Budget Operating $ 4,097,820 Total Revenue Budget $ 4,097,820 Expenditure Budget Campbell Garage $ 194,169 Market Garage 261,625 Elmwood Park Garage 193,351 6 Center in the Square Garage 282,228 Church Avenue Garage 368,98I Tower Garage 289,689 Gainsboro Garage 209,515 Market Lot 18,345 Elmwood Lot 18,344 Warehouse Row Lot 19,521 Higher Ed Center Lot 21,397 Operating 1,497,180 Debt Service 723,475 Total Expenditure Budget S 4,097,820 Risk Management Fund Revenue Budget Operating $ 23,835,143 Total Revenue Budget $ 23,835,143 Expenditure Budget Total Expenditure Budget $ 23,835,143 School General Fund Budget All other Revenues $ 161,841,767 Local Share Budget 108,057,034 Total General Fund Budget { $ 269,898,801 School Food Services Fund Budget Revenue $ 11,649,668 Total Food Services Fund Budget $ 11,649,668 Total for all Funds Total Revenue Budget $ 756,075,649 Total Expenditure Budget $ 756,075,649 7 2. That this ordinance shall be known and cited as the Fiscal Year 2026-27 General, Stormwater Utility,Civic Facilities,Parking,Risk Management,School General,and School Food Services Fund Budget Ordinance. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ate-d-Ze, cin#,e-i9f City Clerk r } r � „ ( F 8 1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of October, 2026. No. 43481-100526. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2026-2027 School Grant Fund Appropriations for Fiscal Year 2027, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2026-2027 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows for Fiscal Year 2027: NEW APPROPRIATION REQUEST Title IV-B Round Hill Elementary School Community Learning Center 2026.27 127X Original Changes Final Expense Description Budget Requested Budget 302.110-1102-0430 -127X -61100 -41121 -2-05 Instruction Teachers $ 37,800.00 $ - $ 37,800.00 302.110- 1102-0430 -127X -61100 -41124-2-05 Instruction Supervisor 44,899.00 44,899.00 302-110-1102.0430-127X -61100 -41141 -2-05 Technical Teacher Aide 15,665.00 15,665.00 302-110-1102-0430-127X -61100-42201 -2-05 Social Security 15,501.00 15,501.00 302-110-1102-0430-127X -61100-42204-2-05 Health/Dental Insurance 3,000.00 3,000.00 302-110-1102-0430-127X -61100-43313 -2-05 Professional Other Professional Services 65,975.00 65,975.00 302.110-1102 -0430 -127X -61100 -43343-2-05 Professional Transportation by Contract 9,520.00 9,520.00 302-110-1102-0430-127X -61100-45586-2-05 Miscellaneous Other Miscellaneous 1,035.00 1,035.00 302.110.1102-0430-127X -61100 -46614-2.05 Materials&Supplies Educational,&Recreational Supplies 6,531.00 6,531.00 $199,926.00 $ - $199,926.00 Revenue 302-000-0000-0430-127X -00000-38287-0-00 Federal Grant Receipts $199,926.00 $ - $199,926.00 $199,926.00 $ - $199,926.00 This 21st Century Community Learning Center grant(year five of a possible five year award)supports the Round Hill Elementary School Community Learning Center(CLC)in an effort to address the critical attendance,academic,and parental involvement needs of the school in a safe,supervised,and nurturing environment The Round Hill CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects.The program will be fully reimbursed by federal funds and will end September 30,2028.This is a continuing program. NEW APPROPRIATION REQUEST Title I,Part A,Improving Basic Programs 2026.27 132W Original Changes Final Expense Description Budaet Requested Budaet 302-110 - 0000-1000 -132W - 61100 -41121 -3-01 Personal Services $5,514,330.09 $ - $ 5,514,330.09 302-110 PINV 1000 132W 61100 41121 3 01 Personal Services-Parental Involvement 36,124.36 36,124.36 302. 110 0000 1000 132W 61100 42204 3 01 Benefits 2,411,719.07 2,411,719.07 302-110 PINV 1000 132W 61100 42204 3 01 Benefits-Parental Involvement 3,041.47 3,041.47 302- 110 0000 1000 132W 61100 43313 9 01 Professional Development 25,187.84 25,187.84 302. 110 0000 1000 132W 61310 43381 9 01 Purchased Services 119,656.25 119,656.25 302-110 PINV 1000 132W 61310 43381 9 01 Purchased Services-Parental Involvement 14,168.17 14,168.17 302- 110 PINV 1000 132W 61310 44450 9 01 Internal Printing-Parental Involvement 100.00 100.00 302. 110 0000 1000 132W 61310 45551 9 01 Travel 17,049.86 17,049.86 302-110 0000 1000 132W 61310 45541 2 01 Leases&Rental Equipment 44,229.75 44,229.75 302. 110 PINV 1000 132W 63200 45583 2 01 Miscellaneous Other Charges-Parent Involvement 627.16 627.16 302-110 0000 1000 132W 61100 46613 2 01 Materials&Supplies 99,702.11 99,702.11 302- 110 - PINV-1000 -132W - 61310 -46613 -9-01 Materials&Supplies-Parental Involvement 1,393.71 1,393.71 $8,287,329.84 $ - $ 8,287,329.84 Revenue 302-000 - 0000-0000 -132W - 00000 - 38010-0-00 Federal Grant Receipts $8,287,329.84 $ - $ 8,287,329.84 $8,287,329.84 $ - $ 8,287,329.84 The 2026-27 Title I,Part A,Improving Basic Programs grant provides federal assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low-income families to help ensure that all children meet challenging academic content and achievement standards. The grant period will end September 30, 2028. This is a continuing program. NEW APPROPRIATION REQUEST Title II,Part A,Improving Teacher Quality 2026.27 135W Original Changes Final Expense Description Budget Requested Budget 302- 110 - 0000 - 1000 -135W - 61310 -41121 - 9- 01 Personal Services $ 528,631.35 $ - $ 528,631.35 302- 110 0000 1000 135W 61310 42201 9 01 Benefits 90,655.49 90,655.49 302- 110 0000 1000 135W 61310 43382 2 01 Professional Services 176,115.27 176,115.27 302- 110 0000 1000 135W 61310 45552 2 01 Travel Mileage 14,860.64 14,860.64 302- 110 - 0000 - 1000 -135W - 61310 -46613 - 2- 01 Materials&Supplies 5,000.00 5,000.00 $ 815,262.75 $ - $ 815,262.75 Revenue 302- 000 - 0000 - 0000 -135W - 00000 - 38367- 0- 00 Federal Grant Receipts $ 815,262.75 $ - $ 815,262.75 $ 815,262.75 $ - $ 815,262.75 The 2026-27 Title II,Part A,Improving Teacher Quality grant was awarded to Roanoke City Public Schools from federal funding for preparing,training, and recruiting high-quality teachers and principals that are capable of ensuring all children are prepared to achieve high standards. The grant period will end September 30,2028.This is a continuing program. NEW APPROPRIATION REQUEST Title III,Part A,Limited English Proficient(LEP)2026.27 137W Original Changes Final Expense n Bucket Requested Bud c et, 302. 110 - 1101 . 1000 .137W - 61310 -41129 . 9- 01 Personal Services $119,385.00 $ - $119,385.00 302- 110 - 1101 - 1000 -137W - 61310 -42201 - 9- 01 Benefits 62,774.50 62,774.50 302- 110 - 1101 - 1000 -137W - 61310 -43313 - 9-01 Prof Other Prof Services 48,309.29 48,309.29 302- 110 - 1101 - 1000 -137W - 61310 -44450 - 9- 01 Internal Printing I 4,454.74 4,454.74 302- 110 - 1101 - 1000 -137W - 61310 -45551 - 9- 00 Travel 2,000.00 2,000.00 302- 110 - 1101 - 1000 -137W - 61310 -46613 - 9- 01 Materials&Supplies 9,035.42 9,035.42 $245,958.95 $ - $245,958.95 Revenue 302. 000 - 0000 -0000 -137W - 00000 - 38365- 0- 00 Federal Grant Receipts $245,958.95 $ - $245,958.95 $245,958.95 $ - $245,958.95 The 2026-27 Title III,Part A,Limited English Proficient(LEP)grant was awarded to Roanoke City Public Schools from federal funding to support programs to improve the education of limited English proficient children and youth by helping them learn English and meet challenging state content and achievement standards.The grant period will end September 30,2028.This is a continuing program. NEW APPROPRIATION REQUEST Title IV,Part A,Student Support and Academic Enrichment 2026.27 138W Original Changes Final Expense Description Budet Requested Bud�c et 302- 110 - 0000 . 1000 -138W - 61100 -41121 -9- 01 Personal Services $ 51,482.08 $ - $ 51,482.08 302- 110 0000 1000 138W 61100 42201 9 01 Benefits 4,877.71 4,877.71 302. 110 0000 1000 138W 61100 43381 9 01 Professional Purchased Services 537,886.28 537,886.28 302- 110 0000 1000 138W 61310 45551 9 01 Travel 5,677.00 5,677.00 302. 110 - 0000- 1000 -138W - 61100 -46630 -9-01 Instructional Material 36,335.03 36,335.03 $ 636,258.10 $ - $ 636,258.10 Revenue 302. 000 - 0000-0000 -138W - 00000 - 38186-0- 00 Federal Grant Receipts $ 636,258.10 $ - $ 636,258.10 $ 636,258.10 $ - $ 636,258.10 The 2026-27 Title IV,Part A,Student Support and Academic Enrichment Federal Programs grant provides federal assistance to Roanoke City Public Schools for improving students'academic achievement. The program aids in increasing the capacity of the school division to provide all students with access to a well-rounded education,to improve school conditions for student learning,and to enhance the use of technology in order to improve the academic achievement and digital literacy of all students. The grant period will end September 30,2028.This is a continuing program. NEW APPROPRIATION REQUEST Title IV•B Fallon Park Elementary School Community Learning Center 2026.27 140X Original Changes Final Expense Description Budd stet Requested Budget 302-110 -1102 -0050 -140X •61100 -41121 -2-05 Instruction Teachers $ 37,800.00 $ - $ 37,800.00 302-110 .1102 .0050 -140X •61100 -41124 •2-05 Instruction Supervisor 44,899.00 44,899.00 302-110 -1102 -0050 -140X -61100 •41141 -2-05 Technical Teacher Aide 15,665.00 15,665.00 302-110 -1102 -0050 -140X -61100 -42201 -2-05 Social Security 15,501.00 15,501.00 302.110 .1102 -0050 -140X -61100 -42204 -2.05 HealthlDental Insurance 3,000.00 3,000.00 302. 110 -1102 -0050 -140X -61100 -43313 -2-05 Professional Other Professional Services 65,975.00 65,975.00 302-110 -1102 -0050 -140X -61100 -43343 -2-05 Professional Transportation by Contract 9,520.00 9,520.00 302.110 . 1102 -0050 -140X -61100 -45586 -2-05 Miscellaneous Other Miscellaneous 1,035.00 1,035.00 302.110 -1102 -0050 -140X •61100 -46614 •2-05 Materials&Supplies Educational,&Recreational Supplies 6,531.00 6,531.00 $ 199,926.00 $ - $ 199,926.00 Revenue 302-000 -0000 -0050 -140X -00000 •38287 -0-00 Federal Grant Receipts $ 199,926.00 $ • $ 199,926.00 $ 199,926.00 $ - $ 199,926.00 This 21st Century Community Learning Center grant(year five of a possible five year award)supports the Fallon Park Elementary School Community Learning Center(CLC)in an effort to address the critical attendance,academic,and parental involvement needs of the school in a safe,supervised,and nurturing environment.The Fallon Park CLC is designed to provide significant expanded teaming opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects.The program will be fully reimbursed by federal funds and will end September 30,2028.This is a continuing program. NEW APPROPRIATION REQUEST Title III,Part A,Immigrant Children and Youth Award 2026.27 169W Original Changes Final Expense Description Budget Requested Budget 302. 110 - 1101 -1000 -169W - 61100 -41121 -9-01 Personal Services $ 17,011.91 $ - $ 17,011.91 302. 110 1101 1000 169W 61100 42201 9 01 Social Security 1,301.41 1,301.41 302- 110 1101 1000 169W 61100 43381 9 01 Professional Purchased Services 17,000.00 17,000.00 $ 35,313.32 $ - $ 35,313.32 Revenue 302-000 - 0000 -0000 -169W - 00000 - 38365. 0-00 Federal Grant Receipts $ 35,313.32 $ - $ 35,313.32 $ 35,313.32 $ - $ 35,313.32 The 2026-27 Title III,Part A, Immigrant Children and Youth award provides additional financial assistance to Roanoke City Public Schools to enhance instructional opportunities for immigrant children and youth. This award was received based on meeting the state's criteria for significant increases in numbers of immigrant students. The grant period will end September 30,2028. y14 lye NEW APPROPRIATION REQUEST Grow Your Own;Pre.Apprenticeship&Paraprofessional Development 2026.27 219W Original Changes Final Expense Description Budget Requested B Igstet 302- 110 - 0000 - 1000 -219W - 61100 -45586 . 9- 01 Other Miscellaneous $ 18,240.00 $ - $ _ 18,240.00 302- 110 - 0000 - 1000 -219W - 61100 -46630 - 9- 01 Instructional Material 8,388.00 8,388.00 $ 26,628.00 $ - $ 26,628.00 Revenue 302. 000 - 0000 -0000 -219W - 00000 - 38285- 0- 00 Federal Grant Receipts $ 26,628.00 $ - $ 26,628.00 $ 26,628.00 $ - $ 26,628.00 The 2026-27 Grow Your Own:Pre-Apprenticeship&Paraprofessional Development grant provides federal assistance to Roanoke City Public Schools for engaging homegrown talent early in their exploration of the teaching profession. The objective of the program is to increase the number of pre-apprentices engaged in high school programming and increase the likelihood that they will become registered apprentices in their home division. The grant period will end June 30,2027. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: i Deputy City Clerk r4. Frk STATEMENT OF CONFLICT OF INTEREST I, Vivian Sanchez-Jones, state that I have a personal interest in Item No. 7.1.b, appropriation of Second Quarter School General Funds; Item No. 7.1.c, amendment to the RCPS FY2026-2027 budget; and Item No. 8.1, relating to the Roanoke City School Board requesting appropriation of funds for various educational programs, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 5th day of October 2026. diA4*0 (4/ m -- Yr� (Seal) Vivian Sanchez-/Jones, Roandk&City Council / P STATEMENT OF CONFLICT OF INTEREST I, Stephen Terry McGuire, state that I have a personal interest in Item No. 7.1.b, appropriation of Second Quarter School General Funds; Item No. 7.1.c, amendment to the RCPS FY2026-2027 budget; and Item No. 8.1, relating to the Roanoke City School Board requesting appropriation of funds for various educational programs, because I am an employee of Roanoke City Public Schools and as an employee, I have a personal interest in this transaction. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 5th day of October 2026. _ (S al) Stephen Te, McGuire, ice ayo i 1 • • Roanoke • JR Office of the School Board -.44$1. M. Franny Apel, Chai i - Michael L. Cherry, II,Vice Chair Clt y PUBLIC • SCHOOLS Derek A. Kaknes. • Donna M. Littlepage • Auraliz C. Quintana Deidre E.Trigg • Joyce W. Watkins September 8, 2026 The Honorable Joseph L. Cobb, Mayor And members of Roanoke City Council Roanoke,Virginia 24011 Dear Mayor Cobb and Members of Council, As a result of the official School Board action on Tuesday, September 8,2026,the Board respectfully requests that City Council approve the following appropriation requests: New Appropriations Award Title IV-B Round Hill Elementary School Community Learning Center 2026-27 $199,926.00 Title I, Part A, Improving Basic Programs 2026-27 $8,287,329.84 Title II, Part A, Improving Teacher Quality 2026-27 $815,262.75 Title III, Part A, Limited English Proficient(LEP)2026-27 $245,958.95 Title IV, Part A, Student Support and Academic Enrichment 2026-27 $636,258.10 Title IV-B Fallon Park Elementary School Community Learning Center 2026-27 $199,926.00 Title III,Part A, Immigrant Children and Youth Award 2026-27 $35,313.32 Grow Your Own: Pre-Apprenticeship& Paraprofessional Development 2026-27 $26,628.00 On behalf of the School Board,thank you for your consideration. Sincerely, 4.770 m Tresky School Board Clerk - G , 1 r I f r City Manager's Report Submitted by: Acquenatta Harris, Interim Director of Finance ROANOKE KE October 5, 2026 Title: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that City Council concur in the request. Background: This 21st Century Community Learning Center grant (year five of a possible five year award) supports the Round Hill Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Round Hill CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end September 30, 2028. This is a continuing program. The 2026-27 Title I, Part A, Improving Basic Programs grant provides federal assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low-income families to help ensure that all children meet(challenging academic content and achievement standards. The grant period will end September 30, 2028. This is a continuing program. The 2026-27 Title II, Part A, Improving Teacher Quality grant was awarded to Roanoke City Public Schools from federal funding for preparing, training, and recruiting high-quality teachers and principals that are capable of ensuring all children are prepared to achieve high standards. The grant period will end September 30, 2028. This is a continuing program. The 2026-27 Title Ill, Part A, Limited English Proficient (LEP) grant was awarded to Roanoke City Public Schools from federal funding to support programs to improve the education of limited English proficient children and youth by helping them learn English and meet challenging state content and achievement standards. The grant period will end September 30, 2028. This is a continuing program. The 2026-27 Title IV, Part A, Student Support and Academic Enrichment Federal Programs grant provides federal assistance to Roanoke City Public Schools for improving students' academic achievement. The program aids in increasing the capacity of the school division to provide all students with access to a well-rounded educction, to improve school conditions for student learning, and to enhance the use of technology in order to improve the academic achievement and digital literacy of all students. The grant period will end September 30, 2028. This is a continuing program. r This 21st Century Community Learning Center grant (year five of a possible five year award) supports the Fallon Park Elementary School Community Learning Center(CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Fallon Park CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end September 30, 2028. This is a continuing program. The 2026-27 Title lll, Part A, Immigrant Children and Youth award provides additional financial assistance to Roanoke City Public Schools to enhance instructional opportunities for immigrant children and youth. This award was received based on meeting the state's criteria for significant increases in numbers of immigrant students. The grant period will end September 30, 2028. The 2026-27 Grow Your Own: Pre-Apprenticeship & Paraprofessional Development grant provides federal assistance to Roanoke City Public Schools for engaging homegrown talent early in their exploration of the teaching profession. The objective of the program is to increase the number of pre-apprentices engaged in high school programming and increase the likelihood that they will become registered apprentices in their home division. The grant period will end June 30, 2027. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Valmarie Turner, City Manager ROANOKE CITY SCHOOL BOARD Roanoke,Virginia NEW APPROPRIATION REQUEST Title IV-B Round Hill Elementary School Community Learning Center 2026-27 127X Original Changes Final Expense Description Budget Requested Budget 302- 110 - 1102 -0430 - 127X -61100 -41121 -2-05 Instruction Teachers $ 37,800.00 $ - $ 37,800.00 302-110 - 1102 -0430 - 127X -61100 -41124 -2-05 Instruction Supervisor 44,899.00 44,899.00 302- 110 - 1102 -0430 -127X -61100 -41141 -2-05 Technical Teacher Aide 15,665.00 15,665.00 302- 110 - 1102 -0430 - 127X -61100 -42201 -2-05 Social Security 15,501.00 15,501.00 302-110 - 1102 -0430 - 127X -61100 -42204 -2-05 Health/Dental Insurance 3,000.00 3,000.00 302- 110 - 1102 -0430 -127X -61100 -43313 -2-05 Professional Other Professional Services 65,975.00 65,975.00 302- 110 - 1102 -0430 -127X -61100 -43343-2-05 Professional Transportation by Contract 9,520.00 9,520.00 302- 110 - 1102 -0430 - 127X -61100 -45586 -2-05 Miscellaneous Other Miscellaneous 1,035.00 1,035.00 302-110 - 1102 -0430 - 127X -61100 -46614 -2-05 Materials&Supplies Educational,&Recreational Supplies 6,531.00 6,531.00 $199,926.00 $ - $199,926.00 Revenue 302-000 - 0000 -0430 - 127X -00000 -38287 -0-00 Federal Grant Receipts $199,926.00 $ - $199,926.00 $199,926.00 $ - $199,926.00 This 21st Century Community Learning Center grant(year five of a possible five year award)supports the Round Hill Elementary School Community Learning Center(CLC)in an effort to address the critical attendance,academic,and parental involvement needs of the school in a safe,supervised,and nurturing environment. The Round Hill CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects.The program will be fully reimbursed by federal funds and will end September 30,2028.This is a continuing program. r .. ROANOKE CITY SCHOOL BOARD Roanoke,Virginia NEW APPROPRIATION REQUEST Title I,Part A,Improving Basic Programs 2026-27 132W Original Changes Final Expense Description Budget Requested Budget 302- 110 - 0000-1000 -132W - 61100 -41121 -3-01 Personal Services $5,514,330.09 $ - $ 5,514,330.09 302- 110 PINV 1000 132W 61100 41121 3 01 Personal Services-Parental Involvement 36,124.36 36,124.36 302-110 0000 1000 132W 61100 42204 3 01 Benefits 2,411,719.07 2,411,719.07 302- 110 PINV 1000 132W 61100 42204 3 01 Benefits-Parental Involvement 3,041.47 3,041.47 302- 110 0000 1000 132W 61100 43313 9 01 Professional Development 25,187.84 25,187.84 302- 110 0000 1000 132W 61310 43381 9 01 Purchased Services 119,656.25 119,656.25 302- 110 PINV 1000 132W 61310 43381 9 01 Purchased Services-Parental Involvement 14,168.17 14,168.17 302- 110 PINV 1000 132W 61310 44450 9 01 Internal Printing-Parental Involvement 100.00 100.00 302-110 0000 1000 132W 61310 45551 9 01 Travel 17,049.86 17,049.86 302- 110 0000 1000 132W 61310 45541 2 01 Leases&Rental Equipment 44,229.75 44,229.75 302- 110 PINV 1000 132W 63200 45583 2 01 Miscellaneous Other Charges-Pare t Involvement 627.16 627.16 302- 110 0000 1000 132W 61100 46613 2 01 Materials&Supplies 99,702.11 99,702.11 302- 110 - PINV-1000 -132W - 61310 -46613-9-01 Materials&Supplies-Parental Involvement 1,393.71 1,393.71 $8,287,329.84 $ - $ 8287,329.84 Revenue 302-000 - 0000-0000 -132W - 00000 - 38010-0-00 Federal Grant Receipts $8,287,329.84 $ - $ 8,287,329.84 $8,287,329.84 $ - $ 8,287,329.84 The 2026-27 Title I,Part A,Improving Basic Programs grant provides federal assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low-income families to help ensure that all children meet challenging academic content and achievement standards. The grant period will end September 30, 2028. This is a continuing program. P ROANOKE CITY SCHOOL BOARD Roanoke,Virginia NEW APPROPRIATION REQUEST Title II,Part A,Improving Teacher Quality 2026-27 135W Original Changes Final Expense Description Budget Requested Budget 302- 110 - 0000 - 1000 -135W - 61310 -41121 - 9- 01 Personal Services $ 528,631.35 $ - $ 528,631.35 302- 110 0000 1000 135W 61310 42201 9 01 Benefits 90,655.49 90,655.49 302- 110 0000 1000 135W 61310 43382 2 01 Professional Services 176,115.27 176,115.27 302- 110 0000 1000 135W 61310 45552 2 01 Travel Mileage 14,860.64 14,860.64 302- 110 - 0000 - 1000 -135W - 61310 -46613 - 2- 01 Materials&Supplies 5,000.00 5,000.00 $ 815,262.75 $ - $ 815,262.75 Revenue 302- 000 - 0000 - 0000 -135W - 00000 - 38367- 0- 00 Federal Grant Receipts $ 815,262.75 $ - $ 815,262.75 $ 815,262.75 $ - $ 815,262.75 The 2026-27 Title II,Part A,Improving Teacher Quality grant was awarded to Roanoke City Public Schools from federal funding for preparing,training, and recruiting high-quality teachers and principals that are capable of ensuring all children are prepared to achieve high standards. The grant period will end September 30,2028.This is a continuing program. ROANOKE CITY SCHOOL BOARD Roanoke,Virginia NEW APPROPRIATION REQUEST Title III,Part A,Limited English Proficient(LEP)2026-27 137W Original Changes Final Expense Description Budget Requested Budget 302- 110 1101 - 1000 -137W - 61310 -41129 - 9- 01 Personal Services $119,385.00 $ - $119,385.00 302- 110 - 1101 - 1000 -137W - 61310 -42201 - 9- 01 Benefits 62,774.50 62,774.50 302- 110 - 1101 - 1000 -137W - 61310 -43313 - 9- 01 Prof Other Prof Services 48,309.29 48,309.29 302- 110 - 1101 - 1000 -137W - 61310 -44450 - 9- 01 Internal Printing 4,454.74 4,454.74 302- 110 - 1101 - 1000 -137W - 61310 -45551 - 9- 00 Travel 2,000.00 2,000.00 302- 110 - 1101 - 1000 -137W - 61310 -46613 - 9- 01 Materials&Supplies 9,035.42 9,035.42 $245,958.95 $ - $245,958.95 Revenue 302- 000 - 0000 - 0000 -137W - 00000 - 38365- 0- 00 Federal Grant Receipts $245,958.95 $ - $245,958.95 $245,958.95 $ - $245,958.95 The 2026-27 Title III,Part A,Limited English Proficient(LEP)grant was awarded to Roanoke City Public Schools from federal funding to support programs to improve the education of limited English proficient children and youth by helping them learn English and meet challenging state content and achievement standards.The grant period will end September 30,2028.This a continuing program. {. ROANOKE CITY SCHOOL BOARD Roanoke,Virginia NEW APPROPRIATION REQUEST Title IV,Part A,Student Support and Academic Enrichment 2026-27 138W Original Changes Final Expense Description Budget Requested Budget 302- 110 - 0000 - 1000 -138W - 61100 -41121 - 9- 01 Personal Services $ 51,482.08 $ - $ 51,482.08 302- 110 0000 1000 138W 61100 42201 9 01 Benefits 4,877.71 4,877.71 302- 110 0000 1000 138W 61100 43381 9 01 Professional Purchased Services 537,886.28 537,886.28 302- 110 0000 1000 138W 61310 45551 9 01 Travel 5,677.00 5,677.00 302- 110 - 0000 - 1000 -138W - 61100 -46630 - 9- 01 Instructional Material 36,335.03 36,335.03 $ 636,258.10 $ - $ 636,258.10 Revenue 302- 000 - 0000 -0000 -138W - 00000 - 38186- 0- 00 Federal Grant Receipts $ 636,258.10 $ - $ 636,258.10 $ 636,258.10 $ - $ 636,258.10 The 2026-27 Title IV,Part A,Student Support and Academic Enrichment Federal Programs grarit provides federal assistance to Roanoke City Public Schools for improving students'academic achievement. The program aids in increasing the capacity of the school division to provide all students with access to a well-rounded education,to improve school conditions for student learning,and to enhance the use of technology in order to improve the academic achievement and digital literacy of all students. The grant period will end September 30,2028.This is a continuing program. Pr ROANOKE CITY SCHOOL BOARD Roanoke,Virginia NEW APPROPRIATION REQUEST Title N-B Fallon Park Elementary School Community Learning Center 2026-27 140X Original Changes Final Expense Description Budget Requested Budget 302-110 - 1102 -0050 - 140X -61100 -41121 -2-05 Instruction Teachers $ 37,800.00 $ - $ 37,800.00 302-110 - 1102 -0050 - 140X -61100 -41124 -2- 05 Instruction Supervisor 44,899.00 44,899.00 302-110 - 1102 -0050 - 140X -61100 -41141 -2-05 Technical Teacher Aide 15,665.00 15,665.00 302-110 - 1102 -0050 - 140X -61100 -42201 -2-05 Social Security 15,501.00 15,501.00 302- 110 - 1102 -0050 - 140X -61100 -42204 -2-05 Health/Dental Insurance 3,000.00 3,000.00 302- 110 - 1102 -0050 - 140X -61100 -43313 -2-05 Professional Other Professional Services 65,975.00 65,975.00 302-110 - 1102 -0050 - 140X -61100 -43343 -2-05 Professional Transportation by Contract 9,520.00 9,520.00 302- 110 - 1102 -0050 - 140X -61100 -45586 -2-05 Miscellaneous Other Miscellaneous 1,035.00 1,035.00 302- 110 - 1102 -0050 - 140X -61100 -46614 -2-05 Materials&Supplies Educational,&Recreational Supplies 6,531.00 6,531.00 $ 199,926.00 $ - $ 199,926.00 Revenue 302-000 -0000 -0050 - 140X -00000 -38287 -0-00 Federal Grant Receipts $ 199,926.00 $ - $ 199,926.00 $ 199,926.00 $ - S 199,926.00 This 21st Century Community Learning Center grant(year five of a possible five year award)supports the Fallon Park Elementary School Community Learning Center(CLC)in an effort to address the critical attendance,academic,and parental involvement needs of the school in a safe,supervised,and nurturing environment. The Fallon Park CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects.The program will be fully reimbursed by federal funds and will end September 30,2028.This is a continuing program. ROANOKE CITY SCHOOL BOARD, Roanoke,Virginia NEW APPROPRIATION REQUEST Title III,Part A,Immigrant Children and Youth Award 2026-27 169W Original Changes Final Expense Description Budget Requested Budget 302- 110 - 1101 - 1000 -169W - 61100 -41121 - 9-01 Personal Services $ 17,011.91 $ - $ 17,011.91 302- 110 1101 1000 169W 61100 42201 9 01 Social Security 1,301.41 1,301.41 302- 110 1101 1000 169W 61100 43381 9 01 Professional Purchased Services 17,000.00 17,000.00 $ 35,313.32 $ - $ 35,313.32 Revenue 302- 000 - 0000 -0000 -169W - 00000 - 38365- 0- 00 Federal Grant Receipts $ 35,313.32 $ - $ 35,313.32 $ 35,313.32 $ - $ 35,313.32 The 2026-27 Title Ill,Part A, Immigrant Children and Youth award provides additional financial assistance to Roanoke City Public Schools to enhance instructional opportunities for immigrant children and youth. This award was received based on meeting the state's criteria for significant increases in numbers of immigrant students. The grant period will end September 30,2028. ROANOKE CITY SCHOOL BOARD Roanoke,Virginia NEW APPROPRIATION REQUEST Grow Your Own:Pre-Apprenticeship&Paraprofessional Development 2026-27 219W Original Changes Final Expense Description Budget Requested Budget 302- 110 - 0000 - 1000 -219W - 61100 -45586 - 9- 01 Other Miscellaneous $ 18,240.00 $ - $ 18,240.00 302- 110 - 0000 - 1000 -219W - 61100 -46630 - 9- 01 Instructional Material 8,388.00 8,388.00 $ 26,628.00 $ - $ 26,628.00 Revenue 302- 000 - 0000 - 0000 -219W - 00000 - 38285- 0- 00 Federal Grant Receipts $ 26,628.00 $ - $ 26,628.00 $ 26,628.00 $ - $ 26,628.00 The 2026-27 Grow Your Own:Pre-Apprenticeship&Paraprofessional Development grant provides federal assistance to Roanoke City Public Schools for engaging homegrown talent early in their exploration of the teaching profession. The objective of the program is to increase the number of pre-apprentices engaged in high school programming and increase the likelihood that they will become registered apprentices in their home division. The grant period will end June 30,2027. r I IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA, The 5th day of October, 2026. No. 43482-100526. AN ORDINANCE authorizing the acceptance of funds from the U.S. Small Business Administration("SBA") for the purchase of laboratory equipment for RoVa Labs; authorizing the I City Manager, or designee, to execute any necessary docunients necessary to accept such funds; appropriating funds detailed more fully infra; and dispensing with the second reading of this I ordinance by title. WHEREAS, in June 2026, the City of Roanoke was awarded a FY26 SBA Congressional Directed Spending award totaling$1,000,000 to obtain labozatory equipment for RoVa Labs. The funds were awarded through the Consolidated Appropriations Act 2026 and will be administered by the SBA. NOW,THEREFORE,BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the award totaling $1,000,000 from the SBA,with no local match,to purchase additional specialized laboratory equipment for RoVa Labs, as more particularly described in the City Manager's Report dated October 5,2026. 2. The City Manager,or designee,is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept,implement,administer,and use such funds,with any such documents to be approved as{to form by the City Attorney. 3. The City Manager, or designee, is further directed to furnish such additional information as may be required in connection with the acc tance of the foregoing funding. 4. The following sections of the Grant Fund be,and the same are hereby,amended and reordained to read and provide as follows: Grant Fund Appropriations Laboratory Equipment 235.8120.0000.69015.400224 $1,000,000 Revenues U.S. Small Business Administration— Federal Grant 235.8120.0000.40121.400224 $1,000,000 5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of this ordinance by title is hereby dispensed with. s ATTEST: Deputy City Clerk. City Manager's Report Submitted by: Marc Nelson, Director Department of Economic Development ROANOKE October 5, 2026 Title: Acceptance of FY26 Congressional Directed Spending grant award funds from the U.S. Small Business Administration for the purchase of laboratory equipment for RoVa Labs. Background: In June 2026, the City of Roanoke (City)was awarded a FY26 SBA Congressional Directed Spending (earmark) award totaling $1,000,000.00 to obtain laboratory equipment for RoVa Labs. The grant funds were awarded through the Consolidated Appropriations Act 2026 and will be administered by the U.S. Small Business Administration (U.S, SBA). The grant funds will be used to purchase specialized laboratory equipment to attract additional companies to the facility and reduce barriers for technology commercialization. On September 24th, 2026, the City received notification from the SBA via email informing the City of the need to accept the funds via its Grantsolutions online portal. Considerations: City Council action is needed to accept and appropriate the grant award. RoVa Labs opened in May 2026 as an incubator for life science companies. The facility is equipped with standard laboratory equipment, and this funding will be used to pu jchase additional specialized equipment to help companies with commercialization and company attraction. No match is required to accept the grant award, but the grant funds must be spent on equipment for the facility. Recommended Action: Adopt the attached ordinance to accept the grant funding awarded and to establish a revenue estimate in the Grant fund of$1,000,000. from the U.S. SBA and authorize the City Manager or designee to execute any required grant agreements or documents, such documents to be approved as to form by the City Attorney. Valmarie Turner, City Manager 1 ; BA U.S. Small Business Administration Notice of Award Award# SBAOCFCS260026-01-00 s.Small Business FAIN# SBAOCFCS260026 Administration Federal Award Date: 09/15/2026 Recipient Information Fedej al Award Information 1. Recipient Name 11.Award Number CITY OF ROANOKE SBAOCFCS260026-01-00 12.Unique Federal Award Identification Number(FAIN) 215 Church Ave SW STE 364 SBAOCFCS260026 Roanoke,VA 24011-1520 13.Statutory Authority 540-853-6649 15 U.S.C.637(b)(17) 14.Federal Award Project Title 2. Congressional District of Recipient Funding will be used to purchase laboratory equipment for technology commercialization at RoVa Labs a 06 wet and dry laboratory incubator in Roanoke Virginia. 3. Payment System Identifier(ID) 1546001569A1 15.Assistance Listing Number 4. Employer Identification Number(EIN) 59.059 16.Assistance Listing Program Title 546001569 5. Data Universal Numbering System(DUNS) Congressional Grants 006704316 6. Recipient's Unique Entity Identifier(UEI) 17.Award Action Type N-BFNAEXRHD76 New 7. Project Director or Principal Investigator 18.Is the Award R&D? No Ms.Helen Ferguson Helen.ferguson@roanokevagov Summary Federal Award Financial Information 540-853-6357 19. Budget Period Start Date 08/01/2026 -End Date 07/31/2027 20. Total Amount of Federal Funds Obligated by this Action S1,000,000.00 8. Authorized Official 20a.Direct Cost Amount S1,000,000.00 Ms.Valmarie H Tamer 20b.Indirect Cost Amount $0.00 Valmarie.tumer@xoanokeva.gov 21. Authorized Carryover $0.00 540-853-2333 22. Offset so.00 23. Total Amount of Federal Funds Obligated this budget period $0.00 Federal Agency Information 24. Total Approved Cost Sharing or Matching,where applicable $0.00 Office of Grants Management(OGM) 25. Total Federal and Non-Federal Approved this Budget Period S1,000,000.00 9.Awarding Agency Contact Information 26. Period of Performance Start Date 08/01/2026 -End Date 07/31/2027 Ms.Zonia Schofield Thompson 27. Total Amount of the Federal Award including Approved Grants Management Specialist Cost Sharing or Matching this Period of Performance S1,000,000.00 marie.thompson@ba.gov 839-849-5751 28.Authorized Treatment of Program Income 10.Program Official Contact Information ADDITIONAL COSTS Ms.Benee Edwards 29.Grants Management Officer,-Signature Grants Management Specialist Ms.Benee Edwards benee.edwards@sba.gov Grants Management Specialist 202-272-3268 30.Remarks Recipients must deposit and maintain advance payments of federal grant funds in an interest-bearing account-See Uniform Guidance-2 Chit.200.305(11) Contact Benee'Edwards for questions regarding this grant award. Disbursement of funds pending receipt of all requested documents Page 1 I , B A U.S. Small Business Administration Notice of Award Award# SBAOCFCS260026-01-00 s.Small Business FAIN# SBAOCFCS260026 Administration Federal Award Date: 09/15/2026 Recipient Information 33.Approved Budget (Excludes Direct Assistance) Recipient Name I. Financial Assistance from the Federal Awarding Agency Only CITY OF ROANOKE IL Total project costs including grant funds and all other financial participation 215 Church Ave SW STE 364 a. Salaries and Wages $0.00 Roanoke,VA 24011-1520 b. Fringe Benefits $0.00 540-853-6649 c. TotalPersonnelCosts $0.00 d. Equipment SI,000,000.00 Congressional District of Recipient 06 e. Supplies $0.00 Payment Account Number and Type f. Travel $0.00 1546001569A1 g, Construction 50.00 Employer Identification Number(EIN)Data 546001569 h. Other $0.00 Universal Numbering System(DUNS) i. Contractual $0.00 006704316 Recipient's Unique Entity Identifier (UEI) j, TOTAL DIRECT COSTS I 51,000,000.00 NBFNAEXRHD76 k. INDIRECT COSTS So_00 31.Assistance Type I. TOTAL APPROVED BUDGET $1,000,000.00 Project Grant m. Federal Share r Si,000,000.00 32.Type of Award Other n. Non-Federal Share 50.00 34.Accounting Classification Codes FY-ACCOIjNTNO. DOCUMENT NO. ADmmMSTR 1TIVE OBJECT ASSISTANCE AMT ACTION FL ANCL4I APPROPRIATION CODE CLASS LISTING ASSISTANCE 202660100DB900700200704110610001000000000000000000000 SBAOCFCS260026 OCFCS 4110 59.059 S1,000,000.00 i Page 2 F AWARD ATTACHMENTS CITY OF ROANOKE E SBAOCFCS260026-01-00 1. FY26 SBA Standard Terms and Conditions 1 The SBA Award Standard Terms and Conditions 1. Standard Term-Acceptance of the Terms of an Award By drawing or otherwise obtaining funds from the Small Business Administration(SBA),the recipient acknowledges acceptance of the terms and conditions of the award and is obligated to perform in accordance with the requirements of the award. If the recipient cannot accept the terms,the recipient should notify the Grants Management Officer(GMO)within thirty(30)days of receipt of this award notice.Once an award is accepted by a recipient,the contents of the Notice of Award (NoA)are binding on the recipient unless and until modified by a revised NoA signed by the GMO. Certification Statement: By drawing down funds,the recipient certifies that proper financial management controls and accounting systems,to include personnel policies and procedures, have been established to adequately administer federal awards and funds drawn down. Recipients of the Small Business Administration(SBA)grants or cooperative agreement awards must comply with all terms and conditions of their awards, including:(a)terms and conditions included in the SBA Grants Policy effective at the time of a new, non-competing continuation, or renewal award,including the requirements of OMB grants administration regulations; (b) requirements of the authorizing statutes and implementing regulations for the program under which the award is funded;(c)applicable requirements or limitations in appropriations acts; and (d)any requirements specific to the particular award specified in program policy and guidance,the Notice of Funding Opportunity(NOFO). 2. Standard Term-Uniform Administrative Requirements,Cost Principles,and Audit Requirements for the SBA's Awards The NoA issued is subject to the administrative requirements,cost principles,and audit requirements that govern federal monies associated with this award,as applicable,in the Uniform Guidance 2 CFR Part 200. Title 2 Federal Financial Assistance The authority listed above,the SBA adopts the Office of Management and Budget(OMB) Guidance in 2 CFR part 200.Thus,this part gives regulatory effect to the OMB guidance and supplements the guidance as needed for the Administration. 3. Standard Term-Award Expectations The eligibility and program requirements originally outlined in the NOFO must continue to be adhered to as the funded project is implemented. Recipients must comply with the performance goals,milestones,outcomes,and performance data collection and related policy and guidance.Additional terms and/or conditions may be applied to this award if outstanding financial or programmatic compliance issues are identifieI d by the SBA. SBA Award Standard Terms and Conditions 2026 1 1 4. Standard Term-Flow down of requirements to sub-recipients The recipient,as the awardee organization,is legally and financially responsible for all aspects of this award including funds provided to sub-recipients,in accordance with 2 CFR§§200.331- 200.333 Subrecipient monitoring and management. 5. Standard Term-Future Funding If indicated in the NoA,recommended future support reflects TOTAL costs(direct plus indirect). Funding is subject to the availability of federal funds,and that matching funds, (if applicable), are verifiable,and progress of the award is documented and acceptable. 6. Standard Term-Non-Supplant Federal award funds must supplement,not replace(supplant) nonfederal funds.Applicants or award recipients may be required to demonstrate and document that a reduction in non- federal resources occurred for reasons other than the receipt of expected receipt of federal funds. 7. Standard Term-Unallowable Costs Unless authorized under the Special Terms and Conditions,all costs incurred prior to the award issue date and costs not consistent with the funding opportunity and/or 2 CFR Part 200 are not allowable under this award. 8. Standard Term-Prior Approval The SBA anticipates that the recipient may need to modify the recipient's award budget or other aspects of its approved application during performance to accomplish the award's programmatic objectives. In general,recipients are allowed a certain degree of latitude to re- budget within and between budget categories(10%or less)to meet unanticipated needs and to make other types of post-award changes, provided that the changes still meet the statutory program requirements and the regulatory requirements under 2 CFR Part 200,as applicable. Items that require prior approval(i.e.formal written approval)from the GMO,as indicated in either 2 CFR Part 200 or the SBA Grants Policy Statement,must be submitted in writing to the GMO within 45 days of grant expiration. Based on the nature,extent,and timing of the request, the SBA GMO may approve,deny,or request additional material to further document and evaluate your request.Only responses provided by the GMO are considered valid.If the SBA approves the request,an amended NoA will be issued.Verbal authorization is not approval and is not binding on the SBA.Recipients that proceed on the basis of actions by unauthorized officials do so at their own risk,and the SBA is not bound by such responses. Prior approval is required for but is not limited to:Changes in Key Personnel and Level of Effort, Budget Revisions(more than 10%or when requesting a new budget cost category),Changes in Scope,Carryover Requests(that fall outside the term fo rI the Expanded Authority for Carryover), and No Cost Extensions. SBA Award Standard Terms and Conditions 2026 2 The SBA may confer a one-time extension of the expiration date of this Award for up to 12 additional months if the awardee can demonstrate more,time is necessary for the adequate completion of specific project objectives.A request for an extension must be in writing(with supporting justification)and must be received by the Grants Officer Technical Representative (GOTR)at least 45 calendar days prior to the scheduled expiration of this Award.The SBA will not approve any extension request that: a. Is solely for the purpose of expending remaining funs; b. Is for a project that previously received an extension;, c. Is more than 12 months in length; d. Requires the commitment of additional Federal funds;or e. Involves any change in the objectives or scope of the roject. 9. Standard Term-Equipment a. Title.Subject to the requirements and conditions set forth in this section,the title to equipment acquired under a Federal award will vest upon acquisition in the recipient.Unless a statute specifically authorizes the Federal agency to vest title in the recipient without further responsibility to the Federal Government,and the Federal agency elects to do so,the title must be a conditional title.Title must vest in the recipient subject to the following conditions: (1) Use the equipment for the authorized purposes of the project during the period of performance,or until the property is no longer needed for the purposes of the project. (2) Not encumber the property without approval of the Federal awarding agency or pass-through recipient. (3) Use and dispose of the property in accordance with paragraphs(b),(c,and f of this section. b. General.A state must use,manage and dispose of equipment acquired under a Federal award by the state in accordance with state laws and procedures.Other recipients must follow paragraphs(c)through (e)of this section. c. Use. (1) Equipment must be used by the recipient in the program or project for which it was P P g P J acquired as long as needed,whether or not the project or program continues to be supported by the Federal award,and the recipient must not encumber the property without prior approval of the Federal awarding agency.The Federal awarding agency may require the submission of the applicable common f rm for equipment.When no longer needed for the original program or project,the equipment may be used in other activities supported by the Federal awarding agency,in the following order of priority: SBA Award Standard Terms and Conditions 2026 3 r i. Activities under a Federal award from the Federal awarding agency which funded the original program or project,then ii. Activities under Federal awards from other Federal awarding agencies.This includes consolidated equipment for information technology systems. (2) During the time that equipment is used on the project or program for which it was acquired,the recipient must also make equipment�vailable for use on other projects or programs currently or previously supported by the Federal Government,provided that such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by Federal awarding agency tha financed the equipment and second preference must be given to programs or projects u j der Federal awards from other Federal awarding agencies. Use for non-federally-funded programs or projects is also permissible.User fees should be considered if appropriate. (3) Notwithstanding the encouragement in §200.307 to earn program income,the recipient must not use equipment acquired with the Federal award to provide services for a fee that is less than private companies charge for equivalent services unless specifically authorized by Federal statute for as long as the Federal Government retains an interest in the equipment. (4) When acquiring replacement equipment,the recipient may use the equipment to be replaced as a trade-in or sell the property and use the proceeds to offset the cost of the replacement property. d. Management requirements. Procedures for managing equipment(including replacement equipment),whether acquired in whole or in part under a Federal award,until disposition takes place will,as a minimum,meet the following requirements: (1) Property records must be maintained that include a description of the property,a serial number or other identification number,the source of funding for the property (including the FAIN),who holds title,the acquisition date,and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired,the location,use and condition of the property,and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss,damage,or theft of the property.Any loss,da I age,or theft must be investigated. (4) Adequate maintenance procedures must b developed to keep the property in good condition. (5) If the recipient is authorized or required to sell the property,proper sales procedures must be established to ensure the highest possible return. SBA Award Standard Terms and Conditions 2026 4 e. Disposition.When original or replacement equipment acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency,except as otherwise provided in Federal statutes, regulations,or Federal awarding agency disposition instructions,the recipient must request disposition instructions from the Federal awarding agency if required by the terms and conditions of the Federal award.Disposition of the equipment will be made as follows,in accordance with Federal awarding agency disposition instructions: (1) Items of equipment with a current per unit fair market value of$5,000 or less may be retained,sold or otherwise disposed of with no further responsibility to the Federal awarding agency. (2) Except as provided in§200.312(b),or if the Federal awarding agency fails to provide requested disposition instructions within 120 days,items of equipment with a current per-unit fair market value in excess of$10,000 may be retained by the recipient or sold.The Federal awarding agency is entitled to an amount calculated by multiplying the current market value or proceeds from sale by the Federal awarding agency's percentage of participation in the cost of the original purchase.If the equipment is sold,the Federal awarding agency may permit the recipient to deduct and retain from the Federal share $500 or ten percent of the proceeds,whichever is less,for its selling and handling expenses. (3) The recipient may transfer title to the property to the Federal Government or to an eligible third party provided that, in such cases,the recipient must be entitled to compensation for its attributable percentage of the current fair market value of the property. (4) In cases where a recipient fails to take appropriate disposition actions,the Federal awarding agency may direct the recipient to take disposition. 10. Standard Term—Indirect Cost a. Facilities and administration classification. For major Institutions of Higher Education(IHE) and major nonprofit organizations,indirect(F&A)costs must be classified within two broad categories:"Facilities"and"Administration.""Facilities"is defined as depreciation on buildings, equipment and capital improvement,interest on debt associated with certain buildings, equipment and capital improvements,and operations a j d maintenance expenses. "Administration"is defined as general administration and general expenses such as the director's office,accounting,personnel and all other types of expenditures not listed specifically under one of the subcategories of"Facilities"(including cross allocations from other pools,where applicable).For nonprofit organizations,library expenses are included in the "Administration"category;for IHEs,they are included in the"Facilities"category.Major IHEs are defined as those required to use the Standard Format for Submission as noted in appendix III to this part,and Rate Determination for Institutions of Higher Education paragraph C. 11. Major nonprofit organizations are those which receive more than$10 million dollars in direct Federal funding. SBA Award Standard Terms and Conditions 2026 } 5 1 b. Diversity of nonprofit organizations. Because of the diverse characteristics and accounting practices of nonprofit organizations, it is not possible to specify the types of cost which may be classified as indirect(F&A)cost in all situations. Identification with a Federal award rather than the nature of the goods and services involved is the determining factor in distinguishing direct from indirect(F&A)costs of Federal awards.However,typical examples of indirect(F&A)cost for many nonprofit organizations may include depreciatioon on buildings and equipment,the costs of operating and maintaining facilities,and general administration and general expenses, such as the salaries and expenses of executive officers,personnel administration,and accounting. c. Federal Agency Acceptance of Negotiated Indirect Cost Rates.(See also§200.306.) (1) The negotiated rates must be accepted by all Federal awarding agencies.A Federal awarding agency may use a rate different from the negotiated rate for a class of Federal awards or a single Federal award only when required by Federal statute or regulation,or when approved by a Federal awarding agency head llor delegate based on documented justification as described in paragraph(c)(3)of this section. (2) The Federal awarding agency head or delegate must notify OMB of any approved deviations. (3) The Federal awarding agency must implement,and make publicly available,the policies,procedures and general decision-making criteria that their programs will follow to seek and justify deviations from negotiated rates. (4) As required under§200.204,the Federal awarding agency must include in the notice of funding opportunity the policies relating to indirect cost rate reimbursement, matching,or cost share as approved under paragraph(e)(1)of this section.As appropriate, the Federal agency should incorporate discussion of these policies into Federal awarding agency outreach activities with recipients prior to the posting of a notice of funding opportunity. d. Pass-through entities are subject to the requirements,in§200.332(a)(4). e. Requirements for development and submission of indirect(F&A)cost rate proposals and cost allocation plans are contained in Appendices III-VII and Appendix IX as follows: (1) Appendix Ill to Part 200—Indirect(F&A)Costs Identification and Assignment,and Rate Determination for Institutions of Higher Education (IHEs); (2) Appendix IV to Part 200—Indirect(F&A)Costs Identification and Assignment,and Rate Determination for Nonprofit Organizations; (3) Appendix V to Part 200-State/Local Governmentwide Central Service Cost Allocation Plans; (4) Appendix VI to Part 200—Public Assistance Cost Allocation Plans; SBA Award Standard Terms and Conditions 2026 6 (5) Appendix VII to Part 200-States and Local Government and Indian Tribe Indirect Cost Proposals;and (6) Appendix IX to Part 200—Hospital Cost Principles. f. In addition to the procedures outlined in the appendiFes in paragraph(e)of this section,any recipient that does not have a current negotiated(including provisional) rate,except for those recipients described in appendix VII to this part,paragraph D.1.b,may elect to charge a de minimis rate of 15%of modified total direct costs(MTDC)which may be used indefinitely. Recipients may not recover more than actual indirect costs incurred. No documentation is required to justify the 10%de minimis indirect cost rate.As described in§200.403,costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both. If chosen,this methodology once elected must be used consistently for all Federal awards until such time as a recipient chooses to negotiate for a rate, which the recipient may apply to do at any time. g. Any recipient that has a current federally-negotiated indirect cost rate may apply for a one- time extension of the rates in that agreement for a period of up to four years.This extension will be subject to the review and approval of the cognizant agency for indirect costs.If an extension is granted the recipient may not request a rate review until the extension period ends.At the end of the 4-year extension,the recipient must re-apply to negotiate a rate. Subsequent one-time extensions(up to four years)are permitted if a renegotiation is completed between each extension request. h. The federally negotiated indirect rate,distribution base,and rate type for a recipient (except for the Indian tribes or tribal organizations,as defined in the Indian Self Determination, Education and Assistance Act,25 U.S.C.450b(1))must be available publicly on an OMB- designated Federal website. 11. Standard Term-Administrative and National Policy Requirements Public policy requirements are requirements with a broader national purpose than that of the Federal sponsoring program or award that an applicant/recipient must adhere to as a prerequisite to and/or condition of an award.Public policy requirements are established by statute,regulation, DOJ,and OMB memorandums,or Executive order.In some cases,they relate to general activities,such as preservation of the environment,while,in other cases they are integral to the purposes of the award-supported activities.An application funded with the release of federal funds through a grant award does not constitute or imply compliance with federal statute and regulations. Funded organizations are responsible for ensuring that their activities comply with all applicable federal regulation requirements. 12. Standard Term-Executive Pay The Executive Schedule(ES)sets the yearly salaries for top government officials,including the leaders and senior personnel in over 75 Federal government agencies. The Executive Level II salary cap limitation for calendar year(CY)2026 was increased to SBA Award Standard Terms and Conditions 2026 7 } $228,000 by Executive Order 14368 effective January 1st.An individual's Institutional Base Salary(IBS)should be reflected in the proposal budget olr budget justification section for all salary requests. The current Executive Level II salary can be found at the Office of Personnel Management's website at General Schedule. The law limits the salary amount that may be awarded and charged to the SBA assistance agreements and cooperative agreements.Award funds o ay not be used to pay the salary of any individual at a rate in excess of Executive Level II.This amount reflects an individual's base salary exclusive of fringe and any income that an individual may be permitted to earn outside of the duties to the applicant organization.This salary limitation also applies to subawards/subcontracts under an SBA grant or cooperative agreement. 13. Standard Term-Recipient Responsibilities a. Be responsive to the SBA's requests for information and communication.Changes to your organization's contact information,including your AOR or other designated representatives, must be reported promptly to the SBA. b. Promptly advise the SBA of any difficulties you encounter or anticipate encounteringthat may affect the conduct of your project. c. Cooperate with all programmatic and financial examinations and any accreditation or certification reviews conducted bytheSBA,its agents,or contractors.You will promptly address and act upon all findings regarding your project made as part of any such process. (1) Provide full access to all activities supported with project funds to the general public without regard to their participation in any paid membership or subscription plan. (2) Maintain adequate staffing levels for the delivery of client services,including replacing Key Personnel no more than 60 days after they cease their involvement with the project. (3) Participate in the SBA's surveys and studies regarding the effectiveness and outcomes of the program/project,curriculum,types of assistance,service delivery methods,etc." d. Coordinate with the SBA and other Agency resource partners operating within your project service area to maximize the effectiveness of your efforts and avoid duplication of products and services. e. Promote the SBA's programs,products,and services to clients,as appropriate. f. Maintain adequate,readily accessible facilities for assisting clients,including satellite locations where appropriate. g. Provide at least 40 hours per week of availability to assist clients,including sufficient evening and weekend availability and on-line and telephone assistance,to meet the needs of your SBA Award Standard Terms and Conditions 2026 8 service area and clientele.Although you may maintain multiple service locations,no more than two locations may count toward meeting the weekly service hours requirement. h. Provide meaningful access to project services for clients with limited English language proficiency and/or disabilities. i. Participate in the SBA's surveys and studies regarding the effectiveness and outcomes of the program/project,curriculum,types of assistance,service delivery methods,etc. j. Submit and update information to USASpending.gov+and other Federal databases,as required. 14. Standard Term-SAM and UEI Requirements Awards are subject to requirements as set forth in 2 CFR 25.110 Central Contractor Registration(CCR) (NOW SAM)AND Unique Entity Identifier(UEI) Numbers.2 CFR Part 25-Appendix A4,System of Award Management(SAM)and Universal Identifier Requirements. a. Requirement for System of Award Management Unless you are exempted from this requirement under 2 CFR 25.110,you,as the recipient, must maintain the currency of your information in the SAM,until you submit the final financial report required under this award or receive the final payment,whichever is later. This requires that you review and update the information at least annually after the initial registration,and more frequently if required by changes in your information or another award term. b. Requirement for unique entity identifier If you are authorized(reference project description) to make subawards under this award,you: (1) Must notify potential subrecipients that no recipient(see definition in paragraph C of this award term)may receive a subaward from you, unless the recipient has provided its unique entity identifier to you. (2) May not make a subaward to a recipient, unless the recipient has provided its unique entity identifier to you. 15. Standard Term-Federal Financial Accountability and Transparency Act(FFATA) Reporting Subawards and Executive Compensation,2 CF,R,Appendix A to Part 170 a. Reporting of first-tier subawards. (1) Applicability. Unless you are exempt as provided in paragraph d.of this award term,you must report each action that obligates$25,000 or more in Federal funds that does not include Recovery funds (as defined in secton 1512(a)(2) of the American Recovery and Reinvestment Act of 2009,Pub.L. 11i-5)for a subaward to a recipient(see definitions in paragraph e.of this award term). SBA Award Standard Terms and Conditions 2026 9 (2) Where and when to report. i. You must report each obligating actin described in paragraph a.1. of this award term to http://www.fsrs.gov. ii. For subaward information,report no later than the end of the month following the month in which the obligation was made.(For example,if the obligation was made on November 7,2010,the obligation must be reported by no later than December 31,2010.) (3) What to report. i. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. (1) Applicability and what to report.You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year,if— i. the total Federal funding authorized to date under this award is$25,000 or more; ii. in the preceding fiscal year,you received— (A) 80 percent or more of your annual gross revenues from Federal procurement contracts(and subcontracts)and Federal financial assistance subject to the Transparency Act,as defined at 2 CFR 170.320 (and subawards);and (B)$25,000,000 or more in annual gross revenues from Federal procurement contracts(and subcontracts)and Federal financial assistance subject to the Transparency Act,as defined at 2 CFR 170.320 (and subawards);and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986.(To determine if the public has access to the compensation information,see the U.S.Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) (2) Where and when to report.You must report executive total compensation described in paragraph b.1.of this award term: i. As part of your registration profile at https://www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. 10 SBA Award Standard Terms and Conditions 2026 c. Reporting of Total Compensation of Subrecipient Executives. (1) Applicability and what to report.Unless your are exempt as provided in paragraph d.of this award term,for each first-tier subrecipient under this award,you shall report the names and total compensation of each of the subreIcipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year,if— i. in the subrecipient's preceding fiscal year,the subrecipient received-80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts)and Federal financial assistance subject to the Transparency Act,as defined at 2 CFR 170.320 (and subawards);and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts(and subcontracts),and Federal financial assistance subject to the Transparency Act(and subawards);and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information,see the U.S.Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) (2) Where and when to report.You must report subrecipient executive total compensation described in paragraph c.1.of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example,if a subaward is obligated on any date during the month of October of a given year(i.e.,between October 1 and 31),you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions (1) If, in the previous tax year,you had gross income,from all sources,under $300,000,you are exempt from the requirements to report: i. Subawards,and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: (1) Recipient means all of the following,as defined in 2 CFR part 25: i. A Governmental organization,which is a State,local government,or Indian tribe; SBA Award Standard Terms and Conditions 2026 11 ii. A foreign public recipient; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; v. A Federal agency, but only as a subrecipient under an award or subaward to a recipient. (2) Executive means officers, managing partners,or any other employees in management positions. (3) Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award Ito an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation,see Sec..210 of the attachment to OMB Circular A-133,"Audits of States, Local Governments, and Non-Profit Organizations"). iii. A subaward may be provided through any legal agreement,including an agreement that you or a subrecipient considers a contract. (4) Subrecipient means a recipient that: i. Receives a subaward from you(the recipient) under this award;and ii. Is accountable to you for the use of the Federal funds provided by the subaward. (5) Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following: i. Salary and bonus. ii. Awards of stock,stock options,and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123(Revised 2004) (FAS 123R),Shared Based Payments. iii. Earnings for services under non-equity incentive plans.This does not include group life,health,hospitalization or medical reimbursement plans that do not discriminate in favor of executives and are available generally to all salaried employees. iv. Change in pension value.This is the change in present value of defined benefit and actuarial pension plans. 12 SBA Award Standard Terms and Conditions 2026 it v. Above-market earnings on deferred compensation which is not tax-qualified. vi. Other compensation,if the aggregate value of all such other compensation (e.g.severance,termination payments,value of life insurance paid on behalf of the employee,perquisites or property)for the executive exceeds$10,000. 16. Standard Term-Fixed Amount Awards a. Federal award instrument.The Federal awarding agency or pass-through recipient must decide on the appropriate instrument for the Federal award (i.e.,grant agreement,cooperative agreement,or contract) in accordance with the Federal Grant and Cooperative Agreement Act (31 U.S.C.6301-08). b. Fixed amount awards. In addition to the options described in paragraph(a)of this section, Federal awarding agencies,or pass-through entities as permitted in§200.333,may use fixed amount awards(see Fixed amount awards in§200.1)in the amount of$500,000.00 to which the following conditions apply: (1) The Federal award amount is negotiated using the cost principles(or other pricing information)as a guide.The Federal awarding agency or pass-through recipient may use fixed amount awards if the project scope has measurable goals and objectives and if adequate cost,historical,or unit pricing data is available to establish a fixed amount award based on a reasonable estimate of actual cost. Payments are based on meeting specific requirements of the Federal award.Accountability is based on performance and results. Except in the case of termination before completion of the Federal award,there is no governmental review of the actual costs incurred by the recipient in performance of the award.Some of the ways in which the Federal award may be paid include,but are not limited to: i. In several partial payments,the amount of each agreed upon in advance, and the"milestone"or event triggering the payment also agreed upon in advance,and set forth in the Federal award; ii. On a unit price basis,for a defined unit or units,at a defined price or prices, agreed to in advance of performance of the Federal award and set forth in the Federal award;or, iii. In one payment at Federal award completion. (2) A fixed amount award cannot be used in programs which require mandatory cost sharing or match. (3) The recipient must certify in writing to the Federal awarding agency or pass- through recipient at the end of the Federal award that the project or activity was completed or the level of effort was expended.If the required level of activity or effort was not carried out,the amount of the Federal award must be adjusted. (4) Periodic reports may be established for each Federal award. 13 SBA Award Standard Terms and Conditions 2026 17. Standard Term—SAM.gov-Recipient Integrity and Performance Appendix XII to 2 CFR Part 200 a. Reporting of Matters Related to Recipient Integrity and Performance (1) General Reporting Requirement If the total value of your currently active grants,cooperative agreements,and procurement contracts from all Federal awarding agencies exceeds$10,000,000 for any period of time during the period of perfoi mance of this Federal award,then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management(SAM)that is made available in the designated Responsibility/Qualification records,part of the recipient information, about civil,criminal,or administrative proceedings. (2) Proceedings About Which You Must Report Submit the information required about each proceeding that: i. Is in connection with the award or performance of a grant,cooperative agreement,or procurement contract from the Federal Government; ii. Reached its final disposition during the most recent five-year period;and iii. If one of the following: a) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; b) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of$5,000 or more; c) An administrative proceeding,as defined in paragraph 5 of this award term and condition,that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of$5,000 or more or reimbursement, restitution,or damages in excess of$100,000;or d) Any other criminal,civil,or administrative proceeding if: 1) It could have led to an outcome described in paragraph 2.c.(1),(2),or (3)of this award term and condition; 2) It had a different disposition arrived at by consent or compromise with an acknowledgement o1 fault on your part;and 3) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. SBA Award Standard Terms and Conditions 2026 14 I i (3) Reporting Procedures Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition.You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procureme I t contracts that you were awarded. (4) Reporting Frequency Unless specified otherwise in the Special Terms and Conditions for your award,the following reporting timelines apply: During any period of time when you are subject to this requirement in paragraph 1 of this award term and condition,you must report proceedings information through SAM for the most recent five-year period,either to report new information about any proceeding(s)that you have not reported previously or affirm that there is no new information to report.Recipients that have Federal contract,grant,and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal,civil, and administrative proceedings. Financial Reporting—Recipients are required to submit quarterly and annual financial reports(SF-425).All SF-425 are reported cumulatively. Quarterly Reports—are due thirty(30)days following the reporting period.For example,if the quarter ends 3/31,the quarterly reports are due 5/1. Annual Reports—The first reflects the initial 12-month period.For example,awards issued on 10/01,the report period ends on 9/30 the following year and is due on 10/31. Subsequent annual reports should build upon the previous annual report. Program Progress Reporting—Program Progress Reports are due quarterly,thirty (30)days following the end of the reporting period. For example,if the quarter ends 3/31,the quarterly reports are due 5/1,unless otherwise stipulated in program special terms and conditions. 18. Standard Term-Acknowledgement of the SBA's Support/Use of the SBA's Logo/Publication Requirements. It is important that your clients and the general public are aware of the purpose of the grant and the SBA's role,as well as the taxpayer funded support the Agency is providing under this Award.Therefore,you must include the following acknowledgment of support statement on all materials produced in whole or in part with Project Funds: SBA Award Standard Terms and Conditions 2026 15 "Funded [in part]through a Cooperative Agreement with the U.S.Small Business Administration." For purposes of this requirement,the term"materials" includes, but is not limited to,press releases, brochures,pamphlets,handouts,reports,advertisements, books,curricula,websites, video or audio productions,and similar items regardless of the medium employed.The term "materials" does not include stationery or business cards and the SBA's logo may not be used on such items. Where you use Project Funds to produce materials featuring editorial content,you must use the following alternate acknowledgment of support statement(either independently or in conjunction with the SBA logo): "Funded in part through a Cooperative Agreement with the U.S.Small Business Administration. All opinions,conclusions,and/or recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the SBA." In addition,you must display signage featuring the SBA logo at all facilities that are open to the public and which are being used for project activities.Such signage must prominently feature the acknowledgment of support statement identified above. Where used,the acknowledgment of support statement must be presented in a legible typeface,font size,and (where applicable)color contrast and must appear verbatim and may not be altered or replaced with substitute language. However,on materials with severe space constraints such as signs and banners,you may use"SBA" in the acknowledgment of support statement instead of"U.S.Small Business Administration." You may elect to use the SBA's logo on materials produced with Project Funds.You may contact the GMO in order to obtain a high-resolution copy of the SBA's logo and a copy of the SBA's Graphic and Use Guide.Where used,the SBA logo may be positioned in close proximity to your organization's logo or may be placed in a prominent location elsewhere in the material. However,the SBA's logo may not be placed in close proximity to any third party's logo,or used in such a way as may imply that a relationship exists between the SBA and any third party (Note:Your organization's parent entity is not considered a third party).Additionally,in each instance where you use the SBA logo,you must also include the acknowledgement of support statement in reasonably close proximity to the logo. Neither the SBA logo nor the acknowledgment of support statement may be used in connection with activities outside the scope of this Award. In particular, UNDER NO CIRCUMSTANCES may the SBA logo or acknowledgment of support statement appear on items used in conjunction with fundraising, lobbying,or the express or implied endorsement of any goods,service, recipient,or individual.Additionally,you may not use the SBA logo on any social media sites or services without obtaining prior approval from the SBA. For further guidance regarding the prior approval process,see Part III(A)(13)above. 19. Standard Term-Acknowledgement of Federal Funding at Conferences and Meetings 16 SBA Award Standard Terms and Conditions 2026 A conference is defined as a meeting,retreat,seminar,symposium,workshop or event whose primary purpose is the dissemination of technical information beyond the recipient and is necessary and reasonable for successful performance under the Federal award.Allowable conference costs paid by the recipient as a sponsor or host of the conference may include rental of facilities,speakers'fees,costs of meals and refreshments,local transportation,and other items incidental to such conferences unless further restricted by the terms and conditions of the Federal award.As needed,the costs of identifying,but not providing,locally available dependent-care resources are allowable.Conference hosts/sponsors must exercise discretion and judgment in ensuring that conference costs are apprI priate, necessary and managed in a manner that minimizes costs to the Federal award. 20. Standard Term-Mandatory Disclosures Consistent with 2 CFR 200.113,applicants and recipient's must disclose in a timely manner,in writing to the SBA awarding agency with a copy to the SBA Office of Inspector General(OIG),all information related to violations of federal criminal law involving fraud, bribery,or gratuity violations potentially affecting the federal award.Subrecipients must disclose, in a timely manner,in writing to the prime recipient(pass through recipient)and the SBA O1G,all information related to violations of federal criminal law involving fraud,bribery,or gratuity violations potentially affecting the federal award. Disclosures must be sent in writing to the awarding agency and to the SBA OIG and OGM at the following addresses: US Small Business Administration Attention:Office of Grants Management 409 3rd Street SW,Suite 6000 Washington, DC 20416 AND US Small Business Administration Office of Inspector General 409 3rd Street SW,5th Floor Washington,DC 20416 Failure to make required disclosures can result in any of the remedies described in 2 CFR 200.339 remedies for noncompliance,including suspension or debarment. Reporting Requirements(Contracts and Subcontracts) FAR 52.203-13: Reporting Requirements (Contracts and Subcontracts) FAR 52.203-13:A Contractor must exercise due diligence to prevent and detect criminal conduct and promote an organizational culture that encourages ethical conduct and commitment to compliance with the law, including establishing an internal control system.Accordingly,the Contractor shall timely disclose, in writing,to the agency OIG, with a copy to the Contracting Officer,whenever,in connection with any Federal award, performance,or Government contract or subcontract thereunder,the Contractor has credible evidence that a principal,employee,agent,or subcontractor- of the Contractor has committed of a violation of Federal criminal law involving fraud, 17 SBA Award Standard Terms and Conditions 2026 conflict of interest,bribery,or gratuity violations,or a violation of the civil False Claims Act,31 U.S.C.3729-3733. Combating Trafficking in Persons(Contracts,Subcontracts,and Grantees) FAR 52.222-50: Contractors must inform the Contracting Officer and the OIG immediately of any credible information it receives from any source that alleges any employee,subcontractor,or subcontractor employee has engaged in severe forms of trafficking in persons,procured commercial sex acts,or used forced labor in the performance of the contract. Pursuant to the Consolidated Appropriations Act of 2023(P.L.117-328)Section 632 Title VI Division E,all grant recipients must ensure they clearly state in statements,press releases, requests for proposals,bid solicitations and other documents describing projects or programs pertaining to their current SBA grant award the following` a. The percentage of the total costs of the program or project which will be financed with Federal money; b. The dollar amount of Federal funds for the project of program;and c. The percentage and dollar amount of the total costs of the project or program that will be financed by non-governmental source. 21. Lobbying Per 2 CFR§200.450,Recipients are subject to the restrictions on lobbying as set forth in 2 CFR part 200. 18 U.S.C.§1913,No part of the money appropriated by any enactment of Congress shall,in the absence of express authorization by Congress,be used directly or indirectly to pay for any personal service,advertisement,telegram,telephone,letter,printed or written matter,or other device, intended or designed to influence in any manner a Member of Congress,a jurisdiction,or an official of any government,to favor,adopt,or oppose,by vote or otherwise, any legislation, law, ratification, policy,or appropriation,whether before or after the introduction of any bill,measure,or resolution proposing such legislation,law,ratification, policy,or appropriation;but this shall not prevent officers or employees of the United States or of its departments or agencies from communicating to any such Member or official, at his/her request,or to Congress or such official,through the proper official channels, requests for any legislation,law,ratification,policy,or appropriations which they deem necessary for the efficient conduct of the public business,or from making any communication whose prohibition by this section might,in the opinion of the Attorney General,violate the Constitution or interfere with the conduct of foreign policy,counter-intelligence,intelligence,or national security activities. Violations of this section shall constitute as a violation of 31 U.S.C. § 1352(a). 22. Non-Transferability SBA Award Standard Terms and Conditions 2026 18 1 This Award may not be transferred or assigned (either in whole or in part)without prior written approval from the SBA.Additionally,no interest in this Award may be conferred upon a third party and the Award may not be pledged as collateral or security. 23. Standard Term—Termination By the Federal agency or pass-through recipient if the recipient or subrecipient fails to comply with the terms and conditions of the Federal award.2 CF 200.340(a)(1) By the pass-through Federal agency or pass through recipient with the consent of the recipient or subrecipient, in which case the two parties must agree upon the termination conditions.These conditions include the effective date and, in the case of pi rtial termination,the portion to be terminated.2 CFR 200.340(a)(2). By the recipient or subrecipient upon sending the Federal agency or pass-through recipient a written notification of the reasons for such termination,the effective date,and,in the case of partial termination,the portion to be terminated. However,if the Federal agency or pass- through recipient determines that the remaining portion of the Federal award will not accomplish the purposes for which the Federal award was made,the Federal agency or pass- through recipient may terminate the Federal award in its entirety.2 CFR 200.340(a)(3). By the Federal agency or pass-through recipient pursuant to the terms and conditions of the Federal award, including,to the extent authorized by law, if an award no longer effectuates the program goals or agency priorities.2 CFR 200.340(a)(4). By the Federal Agency for convenience. 24. Standard Term-Accessibility Provisions Recipients of federal financial assistance(FFA)from the SBA must administer their programs in compliance with federal civil rights law.This means that recipients of the SBA's funds must ensure equal access to their programs without regard to a person's race, color,national origin, disability,age,and in some circumstances,sex and religion.This includes ensuring your programs are accessible to persons with limited English proficiency.The SBA provides guidance to recipients of FFA on meeting their legal obligation to take reasonable steps to provide meaningful access to their programs by persons with limited English proficiency. The SBA Office for Civil Rights also provides guidance on complying with civil rights laws enforced by the SBA. Recipients of the SBA also have specific legal obligations for serving qualified individuals with disabilities. Please contact the SBA Office for Civil Rights for more information about obligations and prohibitions under federal civil rights laws at 1-800-827-5722. 25. Standard Term-Accessibility of Facilities and Events In accordance with the Americans With Disabilities Act of 1990(42 U.S.C.§12101 et seq.)and§ 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794),all facilities you use to provide services I to the public in connection with this project must be 19 SBA Award Standard Terms and Conditions 2026 i accessible by persons with disabilities. In addition,all notices,promotional items,brochures, publications,and media announcements informing the public of events,programs, meetings, seminars,conferences and workshops conducted pursuant to this project must include the following accessibility/accommodations notice: i Reasonable accommodations for persons with disabilities will be made if requested at least two weeks in advance.Contact[insert contact information for the person who will make the arrangements]." 26. Standard Term-Data Collection and Performance Measurement' All recipients are required to collect and report evaluation data to ensure the effectiveness and efficiency of its programs under the Government Performance and Results(GPRA) Modernization Act of 2010(P.L. 102-62). Recipients must comply with the performance goals, milestones,and expected outcomes as reflected in the Notice of Funding Opportunity(NOFO) and are required to submit data per reporting requirements. Please contact your GOTR for additional submission information. 27. Standard Term-Procurement of Goods and Services: You may follow your own procurement policies and procedures when contracting with Project Funds,but you must comply with the requirements of 2 C.F.R. §§200.317-200.327. Additionally,when using Project Funds to procure supplies and/or equipment,you are encouraged to purchase American-manufactured goods to the maximum extent practicable. American-manufactured goods are those products for which the cost of their component parts that were mined,produced,or manufactured in the United States exceeds 50 percent of the total cost of all their components.For further guidance regarding what constitutes an American-manufactured good(also known as a domestic end product),see 48 C.F.R.Part 25. 28. Standard Term-Procurements by states. When procuring property and services under a Federal award,a State must follow the same policies and procedures it uses for procurements from its non-Federal funds.The State will comply with§§200.321,200.322,and 200.323 and ensure that every purchase order or other contract includes any clauses required by§200.327.All other recipients,including subrecipients of a State,must follow the procurement standards in§§200.318 through 200.327. General procurement standards. a. The recipient must have and use documented procurement procedures,consistent with State, local,and tribal laws and regulations and the standards of this section,for the acquisition of property or services required under a Federal award or su award.The recipient's documented 1 procurement procedures must conform to the procurement standards identified in§§200.317 through 200.327. SBA Award Standard Terms and Conditions 2026 20 1 b. Recipients must maintain oversight to ensure that contractors perform in accordance with the terms,conditions,and specifications of their contracts or(purchase orders. (1) The recipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection,award and administration of contracts.No employee,officer,or agent may participate in the selection,award,or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest.Such a conflict of interest would arise when the employee,officer,or agent,any member of his or hoer immediate family,his or her partner, or an organization which employs or is about to employ any of the parties indicated herein,has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.The officers,employees, and agents of the recipient may neither solicit nor accept gratuities,favors,or anything of monetary value from contractors or parties to subcontracts. However, recipients may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value.The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers,employees,or agents of the recipient. (2) If the recipient has a parent,affiliate,or subsidiary organization that is not a State, local government,or Indian tribe,the recipient must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company,affiliate,or subsidiary organization,the recipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. c. The recipient's procedures must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase.Where appropriate,an analysis will be made of lease versus purchase alternatives,and any other appropriate analysis to determine the most economical approach. d. To foster greater economy and efficiency,and in accordance with efforts to promote cost- effective use of shared services across the Federal Government,the recipient is encouraged to enter into state and local intergovernmental agreements or inter-recipient agreements where appropriate for procurement or use of common or shared goods and services.Competition requirements will be met with documented procurement actions using strategic sourcing, shared services,and other similar procurement arrangements. i e. The recipient is encouraged to use Federal excess and,surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. f. The recipient is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions.Value engineering is a systematic and creative analysis of each Contract item or task to ensure that its essential function is provided at the overall lower cost. g. The recipient must award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. SBA Award Standard Terms and Conditions 2026 21 Consideration will be given to such matters as contractor integrity,compliance with public policy,record of past performance,and financial and technical resources.See also §200.214. h. The recipient must maintain records sufficient to detail the history of procurement.These records will include,but are not necessarily limited to,tie following:Rationale for the method of procurement,selection of contract type,contractor selection or rejection,and the basis for the contract price. (1) The recipient may use a time-and-materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk.Time-anId-materials type contract means a contract whose cost to a recipient is the sum of: i. The actual cost of materials;and ii. Direct labor hours charged at fixed hourly rates that reflect wages,general and administrative expenses,and profit. (2) Since this formula generates an open-ended contract price,a time-and-materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency.Therefore,each contract must set a ceiling price that the contractor exceeds at its own risk.Further,the recipient awarding such a contract must assert a high degree of oversight in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. i. The recipient alone must be responsible,in accordance with good administrative practice and sound business judgment,for the settlement of all contractual and administrative issues arising out of procurements.These issues include, but are not limited to,source evaluation, protests,disputes,and claims.These standards do not relieve the recipient of any contractual responsibilities under its contracts.The Federal awarding agency will not substitute its judgment for that of the recipient unless the matter is primarily a Federal concern.Violations of law will be referred to the local,state, or Federal authority having proper jurisdiction. 29. Standard Term—Audits If you are not subject to the requirements of the Single Audit Act,you must prepare an annual financial statement. If your organization has been categorized as a high-risk recipient by the SBA due to financial and/or performance issues,you will be required to obtain an audited annual financial statement at your own expense until such time as your organization is removed from the high-risk category. a. Audit required.A recipient that expends$1,000,000.00 or more during the recipient's fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of this part. b. Single audit.A recipient that expends$1,000,000.00 or more during the recipient's fiscal year in Federal awards must have a single audit conduct d in accordance with §200.514 except SBA 22 Award Standard Terms and Conditions 2026 when it elects to have a program-specific audit conducted in accordance with paragraph(c)of this section. c. Program-specific audit election.When an auditee expends Federal awards under only one Federal program(excluding R&D)and the Federal program's statutes, regulations,or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted in accordance with§ 200.507.A program-specific audit may not be elected for R&D unless all of the Federal awards expended were received from the same Federal agency or the same Federal agency and the same pass-through recipient,and that Federal agency,i r pass-through recipient in the case of a subrecipient,approves in advance a program-specific audit. d. Exemption when Federal awards expended are less than$1,000,000.00.A recipient that expends less than$1,000,000.00 during the recipient's fiscal year in Federal awards is exempt from Federal audit requirements for that year,except as noted in §200.503,but records must be available for review or audit by appropriate officials of the Federal agency, pass-through recipient,and Government Accountability Office(GAO). e. Federally Funded Research and Development Centers(FFRDC).Management of an auditee that owns or operates a FFRDC may elect to treat the FFRDC as a separate recipient for purposes of this part. f. Subrecipients and contractors.An auditee may simultaneously be a recipient,a subrecipient,and a contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part.The payments received for goods or services provided as a contractor are not Federal awards.Section§200.331 sets forth the considerations in determining whether payments constitute a Federal award or a payment for goods or services provided as a contractor. g. Compliance responsibility for contractors. In most cases,the auditee's compliance responsibility for contractors is only to ensure that the procurement, receipt,and payment for goods and services comply with Federal statutes,regulations,and the terms and conditions of Federal awards. Federal award compliance requirements normally do not pass through to contractors. However,the auditee is responsible for ensuring compliance for procurement transactions which are structured such that the contractor is responsible for program compliance or the contractor's records must be reviewed to determine program compliance. Also,when these procurement transactions relate to a major program,the scope of the audit must include determining whether these transactions are in compliance with Federal statutes, regulations,and the terms and conditions of Federal awards. h. For-profit subrecipient.Since this part does not apply to for-profit subrecipients,the pass- through recipient is responsible for establishing requirements,as necessary,to ensure compliance by for-profit subrecipients.The agreement with the for-profit subrecipient must describe applicable compliance requirements and the for-profit subrecipient's compliance responsibility. Methods to ensure compliance for Federal awards made to for-profit SBA Award Standard Terms and Conditions 2026 23 subrecipients may include pre-award audits,monitoring during the agreement,and post-award audits.See also§200.332. Recipients are responsible for submitting their Single Audit Reports and the Data Collections Forms(SF-FAC)electronically to the to the Federal Audit Clearinghouse Visit disclaimer page (FAC)within 30 days after receipt or nine months after the FY's end of the audit period.The FAC operates on behalf of the OMB. 30. Standard Term—Recordkeeping You must maintain complete and accurate records and supporting documentation of sufficient detail to facilitate a thorough financial, programmatic,a I d/or legal compliance audit or examination of this project.You must make these records available to the SBA,its agents,its Office of Inspector General,and/or Federal investigators on demand and provide them with unrestricted access to review and make copies of all products,materials,and data,including those prepared or stored electronically.At a minimum,the records you must maintain on this project include: a. The time and attendance of employees whose salaries are charged to this Award,with sufficient detail to substantiate the claimed percentage of work performed in support of this project. b. Contact information for project clients and a log of the type and amount of assistance provided. c. An inventory of equipment purchased,in whole or in part,with award funds.This inventory must comply with the requirements of 2 C.F.R. §200.313. d. Your ledgers and annual A-133 Audit Report. If you are not subject to the requirements of the Single Audit Act,you must have an annual audited financial statement. Unaudited financial statements are not an acceptable substitute. e. Copies of receipts, invoices,contracts,leases, and other supporting documentation for all expenses paid with Project Funds. f. Copies of checks,receipts,letters of donation,and other supporting documentation for all matching contributions related to this Award. g. Copies of judicial and administrative decisions and compliance reviews (as applicable) and other supporting documentation demonstrating your adherence to the legal requirements listed in the SF-424B. Records may be kept in hard copy,electronic,or facsimile form and must be retained for no less than three years from the date the final project report is due.For further guidance regarding recordkeeping requirements,see 2 C.F.R.§§200.334—200.338. 31. Standard Term—Closeout Requirements SBA Award Standard Terms and Conditions 2026 24 All Final Reports are due within one hundred and twen ' (120) days after the expiration of the project period.The following reports are required. a. Final payment document(SF-270) b. Final Federal Financial Report(SF-425) c. Final Performance Report d. De-obligation Letter 32. Standard Term-Ad Hoc Submissions Throughout the project period,the SBA may determine hat a grant requires submission of additional information beyond the standard deliverables.This information may include, but is not limited to,the following: a. Payroll b. Invoices i c. Consultant Contract documentation d. Proof of project implementation 33. Standard Term-Submitting Responses to Conditions and Reporting Requirements Unless otherwise identified in the special terms and conditions of award and post award requests,all responses to special terms and conditions of award and post award requests must be submitted to the Program Office and the Office of Grants Management(OGM). 34. Standard Term-UEI As of April 4,2022,the Federal government stopped using the DUNS Number to uniquely identify entities. Now,entities doing business with the Federal government use the Unique Entity ID created in SAM.gov. If your entity is registered in SAM.gov,your Unique Entity ID has already been assigned and is viewable in SAM.gov.This includes inactive registrations.The Unique Entity ID is located on your recipient registration record. 35. Standard Term—Whistleblower Protection If you are a Federal employee,or employee of a contractor,subcontractor,or grantee submitting information to the SBA OIG regarding fraud waste or abuse in the SBA's programs or operations,you are probably a whistleblower.Please be aware, however that specific criteria apply to whistleblower protections afforded by law. For example,disclosures by current and former federal employees,applicants for federal employment,and employees of a federal contractor,subcontractor,or grantee have special meaning and protections. Federal law prohibits governmental personnel from retaliating against an employee who acts as a whistleblower by reporting suspected waste,fraud or abuse to the OIG. Under the Federal prohibited personnel practices,5 U.S.C.§2302(b)(8),employees may not"take or fail to take,or SBA Award Standard Terms and Conditions 2026 25 threaten to take or fail to take,a personnel action with respect to any employee or applicant for employment" because the person has disclosed information to an OIG which he or she reasonably believes is evidence of(1)a violation of any law,rule,or regulation,or(2)gross mismanagement,a gross waste of funds,an abuse of authority, or a substantial and specific danger to public health or safety,so long as the disclosure is not specifically prohibited by law or Executive Order. Reporting Fraud The OIG encourages all the SBA's employees and lenders to be on the lookout for fraud. If you suspect fraud,please report it to the OIG immediately by contacting the OIG Hotline at 1-800-767- 0385 or OIGHotline@sba.gov. 36. Standard Term—Restrictions on Certain Types of Clients You may not utilize project resources to provide counseling services to any concern that: a. is other than small; b. is based in a foreign country; c. is engaged in any activity that is illegal under federal,state,or local law or that can reasonably be determined to support or facilitate any activity that is illegal under federal,state, or local law; d. derives more than one-third of its gross annual revenue from legal gambling activities; e. presents live performances of a prurient sexual nature or derives more than a de-minimus amount of revenue from the sale of products or services of a prurient sexual nature; f. is not organized for profit(Exception:To the extent it does not negatively impact the goals or milestones established under this Award or detract from its core purpose,you may use project resources to counsel non-profit organizations that devote a significant portion of their activities to assisting entrepreneurs). 37. Standard Term—Applicable Law and Policy Requirements Except for circumstances in which Federal law defer to State or local law—such as zoning matters,building and business permits,and recording requirements—this Award will be governed by and construed under Federal law.Specifically,this Award is subject to the following laws,regulations,and policies in addition to those enumerated in the SAM.gov Assurances You submitted as part of Your approved application: a. 5 U.S.C.App. 1(Inspector General Act of 1978); b. 15 U.S.C.§78dd-1 et seq. (Foreign Corrupt Practices Act); c. 15 U.S.C.§631(h).(Small Business Act); d. 22 U.S.C.§7101 et seq.(Trafficking Victims Protect onAct of 2000); e. 22 U.S.C.§7207(Prohibition on United States Assistance and Financing to Certain Foreign Nations); f. 31 U.S.C.§6101 note(Digital Accountability and Transparency Act of 2014); SBA Award Standard Terms and Conditions 2026 26 g. 31 U.S.C. §6305 Using Cooperative Agreements h. 41 U.S.C. §701 et seq.(Drug-Free Workplace Act of 1988),as implemented by 2 C.F.R.Part 182; i. 41 U.S.C. §6306(Prohibition on Members of Congress making contracts with the Federal Government); j. 42 U.S.C. §12101 et seq.(Americans with Disabilities Act of 1990),as implemented by 28 C.F.R. Parts 35 and 36; k. 48 U.S.C. §1469a(Waiver of Matching Fund Requirements for Awards to Insular Areas); I. 49 U.S.C.App. 1517(Fly America Act); m. 2 C.F.R.Parts 180 and 2700(Nonprocurement Debarment and Suspension); n. 13 C.F.R. Parts 112, 113,and 117(Civil Rights Compliance); o. 13 C.F.R. Part 146(Restrictions on Lobbying); p. 15 C.F.R. Parts 730-774(Export Restrictions); q. 22 C.F.R. Parts 120-130 (International Traffic in Arms); r. 31 C.F.R. Parts 500-598(Foreign Assets Control); s. 37 C.F.R. Part 401(Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,Contracts,and Cooperative Agreements t. Executive Order 13166(Improving Access to Services for Persons with Limited English Proficiency); u. Executive Order 13513 (Federal Leadership on Reducing Text Messaging While Driving); v. Executive Order 14151(Ending Radical and Wasteful Government DEI Programs and Preferencing); w. Executive Order 14148(Initial Rescissions of Harmful Executive Orders and Actions); x. Executive Order 14168(Defending Women From Gender Ideology Extremism and Restoring Biological Truth to the Federal Government); y. Executive Order 14173(Ending Illegal Discrimination and Restoring Merit-based Opportunity); z. Executive Order 14218(Ending Taxpayer Subsidization of Open Borders);and, aa. Executive Order 14332(Improving Oversight of Federal Grantmaking). 38. Standard Term—Governing Authority/Order of Precedence This Award is subject to the following requirements and representations,whether stated explicitly or incorporated by reference: I a. The statutes,regulations,and policy documents cited in Blocks 1 and 14 of the Notice of Award cover page and any other relevant,subsequently enacted laws. b. Program Announcement No.[Number],[any existing policy documents you want them to follow(e.g., manuals,etc.)],and any subsequently issued the SBA policy guidance. c. Those terms and conditions set forth below. SBA Award Standard Terms and Conditions 2026 27 I d. Your accepted application for this Award,including all forms and assurances,and any subsequently approved additions or modifications. In the event of a conflict between these requirements,the Order of Precedence listed above will determine which prevails. Unless explicitly stated otherwise,all deadlines discussed in this Notice of Award will be measured in terms of calendar days. By signing Block 23 of the Notice of Award cover page,you acknowledge your acceptance of all these requirements. 39. Standard Term—Buy America Preferences for Infrastructure Projects a. Purpose.This part provides guidance to Federal agencies on the implementation of the Buy America Preference applicable to Federal financial assistance set forth in part I of subtitle A, Buy America Sourcing Preferences,of the Build America, Buy America Act included in the Infrastructure Investment and Jobs Act(Pub.L. 117-58)at division G,title IX,subtitle A,part I, sections 70911 through 70917. b. Policy.The head of each Federal agency must ensure that none of the funds made available for a Federal award for an infrastructure project may be obligated unless all of the iron,steel,manufactured products,and construction materials incorporated into the project are produced in the United States.See section 70914(a)of the Build America Buy America Act. §184.2 Applicability,effective date,and severability. (1) Non-applicability of this part to existing Buy America Preferences.This part does not apply to a Buy America Preference meeting or exceeding the requirements of section 70914 of the Build America, Buy America Act applied by a Federal agency to Federal awards for infrastructure projects before November 15,2021. (2) Effective date of this part.The effective date of this part is October 23,2023. Except as provided in paragraph(c)of this section,this part applies to Federal awards obligated on or after its effective date.Awards obligated on or after May 14,2022,the effective date of the Build America, Buy America Act,and before the effective date of this part,are instead subject to OMB Memorandum M-22-11. c. Modified effective date of this part for certain infrastructure projects.If an infrastructure project that has previously received a Federal award obligated on or after May 14,2022,but before the effective date of this part receives an additional Federal award obligated within one year of the effective date of this part,the additional Federal award is subject to OMB Memorandum M-22-11. However, if significant design or planning changes are made to the infrastructure project,the Federal agency may apply this part to the additional Federal award. Federal awards for an infrastructure project obligated after one year from the effective date of this part are subject to this part, regardless of whether this part applied to previous awards for the project. d. Severability.The provisions of this part are separate and severable from one another.OMB intends that if a provision of this part is held to be invalid or unenforceable as applied to a SBA Award Standard Terms and Conditions 2026 28 particular person or circumstance,the provision should be construed so as to continue to give the maximum effect permitted by law as applied to other persons not similarly situated or to dissimilar circumstances. If any provision is determined to be wholly invalid and unenforceable, it should be severed from the remaining provisions of this part,which should remain in effect. SBA Award Standard Terms and Conditions 2026 29 Definitions The definitions listed below apply to all the SBA Awards.Additional definitions relating to a particular SBA program may be found in the grant program regulations, Program Announcement,and/or Special Terms and Conditions. a. Award—a conferral of Federal financial assistance to support a specific public project, whether in the form of a grant,cooperative agreement, or contract. b. Client—a recipient receiving technical assistance under this Award.A Client may be an existing small business concern,or an individual interested in owning and operating a small business concern. c. Client Information—files and records concerning a Client,as well as any information that could be used to identify, contact, or locate a Client.Does not include statistics or similar data that is not attributed to a particular Client. d. Entity,as it is used in this award term,means all of the following,as defined at 2 CFR part 25, subpart C: a.A governmental organization,which is a state,local government,or Indian Tribe; b.A foreign public recipient; c.A domestic or foreign nonprofit organization; d. A domestic or foreign for-profit organization;and e.A Federal agency,but only as a subrecipient under an award or subaward to a recipient. e. Key Personnel—those individuals who play a crucial role in the conduct of a project. Examples include directors,managers,counselors,and instructors,but not support staff. f. Overmatch(ed)—a level of matching contributions that exceeds the amount required. g. Program Income—additional funds generated through the conduct of project activities. Includes,but is not limited to,income derived from service or event fees,sales of commodities, repayments of interest or principal on loans made with Project Funds,and usage or rental fees. Does not include interest earned on advances of Federal funds. h. Project Funds — all funds covered by the project budget. Includes both Federal funds and matching contributions(cash and in-kind)dedicated to the project. i. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient.b.;The term does not include your procurement of property and services needed to carry out the project or program(for further explanation,see 2 CFR 200.330).c.A subaward may be provided through any legal agreement, including an agreement that you consider a contract. j. System of Award Management(SAM)means the federal repository into which a recipient must provide information required for the conduct of business as a recipient.Additional information about registration procedures may be found at the SAM Internet site (currently at: http://www.sam.gov). SBA Award Standard Terms and Conditions 2026 30 k.Unique entity identifier (UEI) means the identifier required for SAM registration to uniquely identify business entities. I. You—the recipient organization(recipient)for the Award. 1 SBA Award Standard Terms and Conditions 2026 31 U.S.Small Business Administration Office of the Chief Financial Officer Congressional Directed Spending Funding Opportunity No.OCFCS-2026-001 U.S. Small Business Administration Office of the Chief Financial Officer Grants Management Division Congressionally Directed S pending (CDS) Y p g FY 2026 Funding Opportunity No. OCFCS-2026-001 Opening Date:June 26,2026 Closing Date:July 27,2026 Application for this Funding Opportunity Announcement must be posted to www.grantsolutions.gov 11:59 p.m.Eastern Time,July 27,2026.No other methods of submission will be accepted. Funds awarded are to be used solely for the approved purpose of your project and in accordance with all Federal laws and regulations described in the standard terms and conditions that you will receive with your Notice of Award packet. l2 U.S.Small Business Administration Office of the Chief Financial Officer Congressional Directed Spending Funding Opportunity No.OCFCS-2026-001 Dear Recipient, Your organization has been selected as a recipient of the FY26 SBA Congressionally Directed Spending (earmark)grant. This grant is awarded through the Consolidated Appropriations Act,2026.Please note that,by law,funds awarded are to be used solely for the approved purpose of your project and in accordance with all Federal laws and regulations as described in the U.S. Small Business Administration(SBA)Standard Terms and Conditions that you will receive with the Notice of Award. To avoid any delays in receiving the grant award,please adhere ito all submission and deadline requirements.All recipients must have an active SAM.gov account to receive Federal funds,which includes this grant award. Recipients must complete and submit all requested information,documents,and provide a detailed budget, and budget narrative aligned with the approved Congressionally Directed Spending project. All uses of funds must be reasonable,necessary,and allocable.In addition,all uses of funds and activities must be in compliance with all applicable Federal statutes and regulations. Application Overview Recipients must submit an application through GrantSolutions.gov.Among the other applications components described below,a complete application must include an abstract/project summary.The abstract includes the following: 1)the name of your organisation,project being funded,and period of performance;2)a short description of the project;3)the specific activities that will be completed with grant funds clearly aligned with the budget and budget narrative;4)a high-level timeline of the activities to be completed;and 5)not more than three measurable performance measures that you will report against in annual performance reports(as applicable)and final performance reports.The abstract should not exceed two to three pages, double-space,and 11 or 12-point font. U.S.Small Business Administration Office of the Chief Financial Officer Congressional Directed Spending Funding Opportunity No.OCFCS-2026-001 1.0 Section I—Funding Opportunity This funding announcement is for Recipients selected by Congressional leaders only.It provides public notice of the U.S. Small Business Administration's intention to fund the project activities without full and open competition.The notice does not constitute a formal award.Final award is contingent upon completion of all required administrative and programmatic reviews,and compliance with applicable federal regulations,including 2 CFR Part 200. SUMMARY Funding Congressional Directed Spending(CDS) Opportunity Title Executive Recipients will receive a CDS grant award to complete approved project Summary activities Federal Awarding U.S.Small Business Administration(SBA) Agency Name Award Type Grant CFDA#and Title 59.059 Congressional Grants Funding OCFCS-2026-001 Announcement# Anticipated Period 12 to 60 months of Performance Project Start Date August 1, 2026 Project End Date Up to 60 months for construction and other complex projects with justification Cost Share(Match) Not Applicable • Request a specific period of performance from 12 to 60 months within the allowable period of performance below. o 12 Months o 24 Months o 36 Months o 48 Months o 60 Months U.S.Small Business Administration Office of the Chief Financial Officer Congressional Directed Spending Funding Opportunity No.OCFCS-2026-001 2.0 Section II—Application and Submission Information 2.1 Application Package Requirements The application package must include the following components: • SF 424 Application for Federal Assistance • SF 424A Budget Information for Non-Construction Programs • SF 424C Budget Information for Construction • Budget Narrative(must align with the budget) • Budget Detailed Worksheet(A-9 through A-12) • Project Abstract/Snmmary • Indirect Cost Rate Agreement(ICRA),if applicable. • SF-LLL Disclosure of Lobbying Activities • Most recent Single Audit report,if applicable. If the Recipient is not subject to the Single Audit requirements under 2CFR Part 200, Subpart F,Recipients must provide its most recent(within a year) audited financial statements prepared by an Independent Certified Public Accountant(CPA). o A non-Federal entity that expends $1,000,000 or more in Federal awards during the non-Federal entity's fiscal year must have a single audit conducted in accordance with § 200.514 except when it elects to have a program-specific audit conducted in accordance with paragraph(c)!or(d) (2 CFR Part 200 Subpart F- Audit Requirements). • Additional/Other Attachments—resumes and job descriptions for key personnel requesting salary and fringe benefits. Do not submit both,the SF 424A and SF 424 C.Please submit the form that aligns with your project(e.g.,if it's a majority construction project,submit the SF 424C). Indirect Costs are allowable under this program in accordance with 2 CFR§200.414. If the Recipient does not have a negotiated indirect cost rate,they may elect to use the 15%de minimis rate based on Modified Total Direct Costs (MTDC), as approved for their project. 2 CFR§ 200.414(f). All components must be complete,accurate, and consistent with the requirements outlined 2.2 Submission Instructions The application package must be submitted electronically through' GrantSolutions at www.grantsolutions.gov.NO 0 LE1ER FORMS OF SUBMISSION WILL BE ACCEPTED.Contact the GrantSolutions Helpdesk with questions or assistance with the system and FAQs at https://home.grantsolutions.gov/home/contact-us/. To submit an application via www.grantsolutions.gov and receive a federal grant award,the following are required: r � { U.S.Small Business Administration Office of the Chief Financial Officer Congressional Directed Spending Funding Opportunity No.OCFCS-2026-001 • Have a Unique Entity Identifier(IJEI).A UEI must be obtained prior to the application submission.To obtain a UEI visit www.SAM.gov. • Have and maintain an active SAIVI.gov registration(www.SAM.gov)at the time of submission and throughout the period of performance. • Have a designated Authorized Organizational Representative(AOR)and Project Director identified in GrantSolutions. Only the designated AOR is authorized to submit the application package on behalf of the organization. i • The Recipient is responsible for verifying that the submission has been successfully received and validated in GrantSolutions. 3.0 Section III—Application Review Process 3.1 Application Package Requirements SBA will review the submitted application package to ensure it is complete,accurate,and responsive to the requirements outlined in this Instruction Package. The review will assess approved programmatic alignment with the budget,budget accuracy,and compliance with applicable SBA and federal requirements. SBA may request additional information or clarification as needed to complete the review process. 4.0 Section IV—Award and Closeout Administration 4.1 Award Notification Recipients will receive written notification via GrantSolutions.gov. 4.2 Administrative and National Policy Requirements Recipients are required to comply with the requirements set forth in 2 C.F.R.Part 200,the Assurances of Non-Construction Programs(SF 424B) or Assurances for Construction Programs(SF 424D),and the terms and conditions set forth in their Notice of Award. In addition, SBA may periodically advise recipients of new legal requirements and/or policy initiatives with which they must agree to comply. 4.3 Reporting Recipients must submit an Annual Performance Report and SF 425 Financial Report. The Final Performance and SF 425 Financial Report are due within 120 days of the period of performance end date.Any unobligated funds must be retuiTned immediately. I U.S.Small Business Administration Office of the Chief Financial Officer Congressional Directed Spending Funding Opportunity No.OCFCS-2026-001 Failure to submit reports in a timely manner may also negatively impact future funding considerations. Recipients'reports may be madepublic,and SBA also reserves 1he right to re require Recipients to post the P P iq P reports on their organisation's website. 4.3.1 Financial Reports Recipients are required to submit Annual Financial Reports on the official SF 425 form annually,within 30 days after each grant year end,and a final report within 120 days after the period of performance ends. 4.3.2 Performance Report Submission Recipients must submit an Annual Performance Report within 30 days after each grant year end,and a final within 120 days after the period of performance end date. Reports must be uploaded as a Grant Note in GrantSolutions. 4.3.2 Closeout Recipients must submit the Final Performance and Financial Report within 120 days of the performance end date and adhere to all Federal closeout regulations under 2 CFR 200.344 Closeout. There is no penalty to complete the project and submit the reports early.All unobligated and unspent funds must be returned within the 120-day closeout period. 5.0 Section V—Contact Contact Benee Edwards,PMP with questions regarding the application or program at benee.edwards@sba.you Recipients must include the application and/or grant number and organization name in the subject of all email correspondence. I off 14 ~'° CITY OF ROANOKE -, OFFICE OF THE CITY CLERK "r 3215 Church Avenue,S.W.,Suite 456 u. s ORoanoke,Virginia24011-1536 C Telephone:(540)853-2541 I Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Molly Maxwell Greenway Coordinator 313 Luck Avenue, SW Roanoke, Virginia 24016 Dear Ms. Maxwell: This is to advise that at their regular meeting held on Monday, October 5, 2026, Roanoke City Council voted unanimously to ratify the appointments of the following individuals as members of the Roanoke Valley Greenway Committee. Barbara Duerk 6/30/2029 Andrew Graninger 6/30/2027 Dominic Hardin 6/30/2028 On behalf of Roanoke City Council and the citizens of the City of Roanoke, please accept our sincere thanks and appreciation for your dedication to the Committee. Sincerely, Aa Cecelia T. Webb, CMC Deputy City Clerk e CITY OF ROANOKE i It OFFICE OF THE CITY CLERK 215 Church Avenue,S.W,Room 456 ��p� Roanoke,Virginia 24011-1536 G`r:� 103 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Eliza Dreier 514 Mountain Avenue SW Roanoke, Virginia 24016 Dear Ms. Dreier, At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Roanoke Public Library Board. You will serve in this position until the term ends on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Public Library Board. Sincerely, 6.6aZev,A. yh Cecelia F. McCoy, CMC City Clerk � , CITY OF ROANOKE ' OFFICE OF THE CITY CLERK tit' 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 -, t Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Jonathan Hudson 3779 Red Fox Drive NW Roanoke, Virginia 24017 Dear Mr. Hudson, At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Roanoke Valley Regional Cable Television Committee. You will serve in this position until the term ends on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 30, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke.We appreciate your commitment to the work of the Roanoke Valley Regional Cable Television Committee. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE tr.-�" = = OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.go CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Jennifer Eddy 3146 Hidden Oak Road SW Roanoke, Virginia 24018 Dear Ms. Eddy: At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the Visit Virginia's Blue Ridge, Board of Directors. Your three-year term will commence on July 1, 2026 and end on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Cecelia F. McCoy, CMC City Clerk 4.o~ CITY OF ROANOKE v.-'"'" OFFICE OF THE CITY CLERK -- >r` i 215 Church Avenue,S.W.,Room 456 ,_,� Roanoke,Virginia 24011-1536 :;, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.go CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 James Smith, Sr. 3547 Penarth Road SW Roanoke, Virginia 24014 Dear Mr. Smith: At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the Visit Virginia's Blue Ridge, Board of Directors. Your two-year term will commence on July 1, 2026 and end on June 30, 2028. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Cecelia F. McCoy, CMC City Clerk ii CITY OF ROANOKE OFFICE OF THE CITY'CLERK te- T - t �` 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 'to; Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Dawn Erdman 4072 Southmont Drive SW Roanoke, Virginia 24014 Dear Ms. Erdman: At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the Board of Zoning Appeals. Your three-year term will commence on January 1, 2027, and end on December 31, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Board of Zoning Appeals. Sincerely, y7 a-�y ��' Cecelia F. McCoy, CMC City Clerk Enclosures pc: Emily Clark, Board Secretary, Board of Zoning Appeals CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 '♦- Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Robert Logan, Ill 2222 York Road SW Roanoke, Virginia 24015 Dear Mr. Logan, At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the Board of Zoning Appeals. Your three-year term will commence on January 1, 2027, and end on December 31, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Board of Zoning Appeals. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Emily Clark, Board Secretary, Board of Zoning Appeals v .,' ; CITY OF ROANOKE - - OFFICE OF THE CITY CLERK F 215 Church Avenue,S.W.,Room 456 • Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Frank Martin, Ill 301 Coventry Lane SW Roanoke, Virginia 24014 Dear Mr. Martin, At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the City Planning Commission. Your four-year term will commence on January 1, 2027, and end on December 31, 2030. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the (Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep ore copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the City Planning Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Emily Clark, Board Secretary, City Planning Commission I o� CITY OF ROANOKE �.'�'!r"1 5. y OFFICE OF THE CITY CLERK �Y 215 Church Avenue,S.W.,Room 456 Y x t Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC 1 Assistant Deputy City Clerk October 8, 2026 1 ` Cameron Chase , 1007 Murray Avenue SE Roanoke, Virginia 24013 I Dear Mr. Chase: At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the Roanoke Neighborhood Advocates. Your three-year term will commence on October 1, 2026, and end on September 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Neighborhood Advocates. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Molly Hunter, Board Secretary, Roanoke Neighborhood Advocates 1 �r CITY OF ROANOKE ,- i OFFICE OF THE CITY CLERK r�t r~,�-ii _ �� 215 Church Avenue,S.W.,Room 456 ° 1 Roanoke,Virginia 24011-1536 ' Liz Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Nadirah Wright 2409 Broad Street NW Roanoke, Virginia 24012 Dear Ms. Wright: At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the Roanoke Neighborhood Advocates. Your three-year term will commence on October 1, 2026, and end on September 30, 2029. I Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin sewing on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Neighborhood Advocates. I Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Molly Hunter, Board Secretary, Roanoke Neighborhood Advocates I i I Adellt of CITY OF ROANOKE �.!!!''� _` OFFICE OF THE CITY CLERK y`; 1 J f of 215 Church Avenue,S.W.,Room 456 � '� Roanoke,Virginia 24011-1536 - Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Robert Young 8388 Plantation Road Roanoke, Virginia 24019 1 , Dear Mr. Young: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the , Towing Advisory Board. Your three-year term will commence on November 1, 2026, and end on October 31, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Towing Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk i- I . ��Y CITY OF ROANOKE ""''1='' OFFICE OF THE CITY CLERK y ; 215 Church Avenue,S.W.,Room 456 1c Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Christopher Carver 7676 Franklin Road Boones Mill, Virginia 24065 Dear Mr. Carver: At the City Council meeting on Monday, October 5, 2026, you were reappointed to serve on the Roanoke Civic Center Commission. Your three-year term will commence on October 1, 2026, and end on September 30, 2029. I Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Civic Center Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk ` Enclosures I pc: Robyn Schon, Board Secretary, Roanoke Civic Center Commission I I F° 4~ of CITY OF ROANOKE ,. '1 , OFFICE OF THE CITY CLERK -- jj; 215 Church Avenue,S.W.,Room 456 1L Roanoke,Virginia 24011-1536 t•, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Shamaill Ross 1820 Grandin Road SW Apt. A5 Roanoke, Virginia 24015 Dear Ms. Ross: At the City Council meeting on Monday, October 5, 20261 you were appointed to serve on the Roanoke Civic Center Commission. Your three1year term will commence on October 1, 2026, and end on September 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Roanoke Civic Center Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Christopher Clemmer 1232 Sylvan Road SE Roanoke, Virginia 24014 Dear Mr. Clemmer: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Mill Mountain Advisory Board. You will serve in this position until the term ends on June 30, 2027. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Mill Mountain Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk v44 CITY OF ROANOKE • OFFICE OF THE CITY CLERK ok . • _' ,: 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY;CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Kristen Leary 1929 Sheffield Road SW Roanoke, Virginia 24015 Dear Ms. Leary: At the City Council meeting on Monday, October 5, 2026, you were appointed serve on the Gun Violence Prevention Commission.You will serve in this position until the term ends on March 31,2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6,2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. 3. Complete the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement form.A handwritten signature is required. You may submit the form by email (scan and attach), in person, or by mail. � I A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Gun Violence Prevention Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk °� b c� CITY OF ROANOKE ....4r-fr.• -_ OFFICE OF THE CITY CLERK 215 Church Avenue,S.W. Room 456 Roanoke,Virginia 24011-1536 a-, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Lavar Youmans Roanoke, Virginia Dear Mr. Youmans: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Defined Contribution Board as an ex-officio member by position. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. 3. Complete the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement form. A handwritten signature is required. You may submit the form by email (scan and attach), in person, or by mail. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Defined Contribution Board. Sincerely, Cecelia F. McCoy, CMC City Clerk *. CITY OF ROANOKE OFFICE OF THE CITY CLERK V ,,� �. 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 8, 2026 Lavar Youmans Roanoke,Virginia Dear Mr. Youmans: At the City Council meeting on Monday, October 5, 2026, you were appointed serve on the Western Virginia's Regional Industrial Facility Authority as an Alternate.You serve in this position until the term ends on February 3, 2030. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. 3. Complete the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement form.A handwritten signature is required.You may submit the form by email (scan and attach), in person, or by mail. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Western Virginia's Regional Industrial Facility Authority. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE - ';. 4 -- i OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 ` - Telephone: (540)853-2541 - Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 The Honorable Anita Price 3101 Willow Road NW Roanoke, Virginia 24015 Dear Ms. Price: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Youth Services Citizen Board. Your two-year term will commence on July 1, 2026, and end on June 30, 2028. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. Sincerely, Y 2,--e-or Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board, with application i It +N 0 c e, t CITY OF ROANOKE -�"' - - OFFICE OF THE CITY CLERK .� / 215 Church Avenue,S.W.,Room 456 ! Roanoke,Virginia 24011-1536 O Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 Lianiz Cuevas 1121 Montrose Avenue SE Roanoke, Virginia 24013 Dear Ms. Cuevas: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Youth Services Citizen Board as a Youth Representative. Your one-year term will commence on July 1, 2026, and end on June 30, 2027. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required { by state law. Board members are required to read and become familiar with this information. i IThank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. Sincerely, ( JWJ 4-- r Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board, with application I • % CITY OF ROANOKE OFFICE OF THE CITY CLERK 1i T 215 Church Avenue,S.W.,Room 456 ' Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 - Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 Zariaya Bell 4313 Moomaw Avenue NW Roanoke, Virginia 24017 Dear Ms. Bell: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Youth Services Citizen Board as a Youth Representative. Your one-year term will commence on July 1, 2026, and end on June 30, 2027. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. i Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board, with application 1 •• CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 Jonathan Pait 3245 Greenland Avenue NW Roanoke, Virginia 24012 Dear Mr. Pait: At the City Council meeting on Monday, October 5, 2026; you were appointed to serve on the Youth Services Citizen Board. Your one-year term will commence on July 1, 2026, and end on June 30, 2027. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board, with application °v 'b o~ . , ', CITY OF ROANOKE 4: •- - OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 ;, Roanoke,Virginia 24011-1536 NM I° Telephone: (540)853-2541 _ Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 Vickie Briggs 215 Church Avenue SW Roanoke, Virginia 24011 Dear Ms. Briggs: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Youth Services Citizen Board. Your two-year term will commence on July 1, 2026, and end on June 30, 2028. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board, with application • • CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 i Roanoke,Virginia 24011-1536 a-= Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 Karen Pillis 2719 Richelieu Avenue SW Roanoke, Virginia 24014 Dear Ms. Pillis: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Youth Services Citizen Board. Your three-year term will commence on July 1, 2026, and end on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board, with application CITY OF ROAOKE ���" = � - OFFICE N OF THE CITY CLERK y. r ~ " 215 Church Avenue,S.W.,Room 456 \ - a:� Roanoke,Virginia 24011-1536 \ � 0 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 Jeffrey Wood 1006 Summit Lane NW Roanoke, Virginia 24017 Dear Mr. Wood: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Youth Services Citizen Board. Your three-year term will commence on July 1, 2026, and end on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services Citizen Board, with application • I . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 It w Roanoke,Virginia 24011-1536 N Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 6, 2026 India Anderson 3856 Woodleigh Road NW Roanoke, Virginia 24017 Dear Ms. Anderson: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Youth Services Citizen Board. Your three-year term will commence on July 1, 2026, and end on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Youth Services Citizen Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Helen Ferguson, Board Secretary, Youth Services;Citizen Board, with application I A- • . ' CITY OF ROANOKE OFFICE OF THE CITY CLERK �------ I w ��� 215 Church Avenue,S.W.,Room 456 - tk' - Roanoke,Virginia 24011-1536 -c • - Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 7, 2026 Timothy Parry 4033 Chesterton Street SW Roanoke, Virginia 24018 Dear Mr. Parry: At the City Council meeting on Monday, October 5, 2026, you were appointed to serve on the Building and Fire Code Board of Appeals. You will serve in this position until the term ends on June 30, 2029. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 6, 2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W. The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Building and Fire Code Board of Appeals. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Emily Clark, Board Secretary, Building and Fire Code Board of Appeals, with application CITY OF ROANO,KE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ,CMC Assistant Deputy City Clerk October 20, 2026 Kiana Bell 3106 Honeywood Lane Unit H Roanoke, Virginia 24018 Dear Ms. Bell: At the City Council meeting on Monday, October 5, 2026, you were appointed serve on the Gun Violence Prevention Commission.You will serve in this position until the term ends on March 31,2027. Enclosed are your appointment letter and two copies of the Oath or Affirmation of Office form. The oath must be processed before you may begin serving on the board. The deadline to complete your oath is November 30,2026. Please complete the following: 1. Bring both copies of the oath form to the Clerk of the Circuit Court to take the oath. The office is located on the third floor of the Roanoke City Courts Facility at 315 Church Avenue, S.W.The Clerk will keep one copy on file. 2. Ask the Clerk to send the second copy of the completed form to the City Clerk's Office. 3. Complete the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement form. A handwritten signature is required.You may submit the form by email (scan and attach), in person, or by mail. A copy of the Virginia Freedom of Information Act is being sent to you by email, as required by state law. Board members are required to read and become familiar with this information. Thank you for your willingness to serve the City of Roanoke. We appreciate your commitment to the work of the Gun Violence Prevention Commission. Sincerely, ��ee arc-ate. yP2e— Cecelia F. McCoy, CMC City Clerk