HomeMy WebLinkAboutMins 02/07/00 - 07/17/00NOTICE
Pursuant to Commonwealth of Virginia, Library of Virginia Records
Management and Imaging Services Division, Records Retention and
Disposition Schedule, General Schedule No. 4, County, City and Town
Administration Records, Series No. 010001; and General Schedule No.
19, Administrative Records, Series No. 010037, those items referred to
in the Minutes for full text other than Ordinances and Resolutions
have been destroyed in compliance with Guidelines provided by the
Library of Virginia.
Mary F. Parker, City Clerk
ACTION:
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
February 7, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
February 7, 2000, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, Virginia, with Mayor David A. Bowers presiding, pursuant to Rule 1,
Re__clular Meetinqs, of Section 2-15, Rules of Procedure, Code of the City of Roanoke
(1979), as amended.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .................. 6.
ABSENT: Vice-Mayor C. Nelson Harris ..................................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
CITY MANAGER-COUNCIL: A report of the City Manager requesting that
Council convene in a Closed Meeting to discuss acquisition of real property for a
public purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section 2.1-344
(A)(5), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss acquisition and disposition of real property
for a public purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section 2.1-344
(A)(5), Code of Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt
and Mayor Bowers .......................................................................................... 6.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris was absent.)
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ACTION:
ACTION:
CITY MANAGER-COUNCIL: A report of the City Manager requesting that
Council convene in a Closed Meeting to discuss acquisition of real property for a
public purpose, where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss acquisition and disposition of real property
for a public purpose, where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the City, pursuant to Section 2.1-
344 (A)(3), Code of Virginia (1950), as amended. The motion was seconded by Mr.
Trout and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt
and Mayor Bowers ................................................................................ -6.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris was absent.)
COUNCIL-CITY ATTORNEY: A report of the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a matter of
probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. White and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt
and Mayor Bowers ......................................................................................... 6.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris was absent.)
At 12:20 p.m., the Mayor declared the meeting in recess.
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At 1:50 p.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in attendance, with the exception
of Vice-Mayor Harris and Council Member Swain (left the Closed Meeting at
1:00 p.m.).
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Hudson
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Trout and adopted by the following vote:
AYES: Council Members Hudson, Trout, White, Wyatt and Mayor Bowers---5.
NAYS: None ......................................................................................... O.
(Vice-Mayor Harris and Council Member Swain were absent.)
BUDGET-PUBLIC WORKS: Mr. Trout offered the following resolution resolving
a civil investigation of the City's Public Works Service Center by the Department of
Environmental Quality:
(#34659-020700) A RESOLUTION authorizing and directing the City Manager
to execute for and on behalf of the City a Consent Order with the Commonwealth of
Virginia Waste Management Board and the Department of Environmental Quality
(DEQ) resolving a civil litigation of the City's Public Works Service Center by the
DEQ, upon certain terms and conditions; and authorizing the City Manager to take
such further action and to execute and provide such further documents as may be
necessary to comply with or implement the provisions of the said Consent Order.
(For full text of Resolution, see Resolution Book No. 62, page 457.)
ACTION: Mr. Trout moved the adoption of Resolution No. 34659-020700. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Trout, White, Wyatt and Mayor Bowers--5.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris and Council Member Swain were absent.)
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ACTION:
Mr. Trout offered the following emergency ordinance transferring $125,000.00
in connection with resolving a civil investigation of the City's Public Works Service
Center by the Department of Environmental Quality:
(#34660-020700) AN ORDINANCE to amend and reordain certain sections of
the 1999-2000 General and Capital Projects Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 459.)
Mr. Trout moved the adoption of Ordinance No. 34660-020700. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Trout, White, Wyatt and Mayor Bowers---5.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris and Council Member Swain were absent.)
At 1:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, February 7, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, MunicipalBuilding,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain (arrived
at 2:40 p.m.), James O. Trout, William White, Sr., Linda F. Wyatt, C. Nelson Harris and
Mayor David A. Bowers ................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
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INTRODUCTIONS
ACTS OF ACKNOWLEDGEMENT: The Mayor introduced special
guests from the Ukraine, who were visiting the United States on
February 7 - 9, 2000, to learn about Human Services Programs. He
presented each member of the delegation with a Honorary Citizen
Certificate and a City logo lapel pin.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, October 4, 1999; the special meeting held on Friday,
October 15, 1999; the joint meeting of City Council and the Roanoke
City School Board held on Monday, October 20, 1999; the special
meetings held on Monday, October 25, 1999; the regular meeting held
on Monday, November 1, 1999; the special meeting held on Tuesday,
November 9, 1999; and the regular meeting held on Monday,
November 15, 1999, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
ACTION:
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council Members Hudson, Trout, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
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ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Trout and adopted by the following vote:
AYES: Council Members Hudson, Trout, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
CELEBRATIONS-LEGISLATION: A communication from Mayor
David A. Bowers transmitting a certificate recognizing that the City of
Roanoke joined cities across the nation as an official George
Washington Bicentennial Community on December 14, 1999, which was
the 200th anniversary of the death of George Washington, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Hudson, Trout, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ..................................................................... 0.
(Council Member Swain was absent.)
ACTION:
ANNUAL REPORTS-YOUTH: A communication from Thomas M.
Winn, III, Chair, Youth Services Citizen Board, transmitting the Annual
Report of the Office on Youth, was before Council.
(For full text, see communication and Annual Report on file in the City
Clerk's Office.)
Mr. White moved that the communication and Annual Report be
received and filed. The motion was seconded by Mr. Trout and adopted
by the following vote:
AYES: Council Members Hudson, Trout, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
ARCHITECTURAL REVIEW BOARD-CULTURAL SERVICES
COMMITTEE-ROANOKE NEIGHBORHOOD PARTNERSHIP-ROANOKE
VALLEY RESOURCE AUTHORITY-OATHS OF OFFICE-COMMITTEES:
The following reports of qualification were before Council:
Matthew Prescott as a member of the Architectural Review
Board for a term ending October 1, 2003;
Harry F. Collins, Sr., as a member of the New Construction
Code, Board of Appeals, for a term ending September 30,
2004;
Michael Brennan as a member of the Cultural Services
Committee for a term ending June 30, 2000;
Barbara N. Duerk as a member of the Roanoke
Neighborhood Partnership Steering Committee for a term
ending November 30, 2000; and
Bittle W. Porterfield, III, as a member of the Roanoke
Val!ey Resource Authority Board for a term ending
December 13, 2003.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
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ACTION:
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Hudson, Trout, White, Wyatt, Harris
and Mayor Bowers .................................................................. 6.
NAYS: None ...................................................................... O.
(Council Member Swain was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ACTS OF ACKNOWLEDGEMENT-CELEBRATIONS: James R.
Justice, President, the Fincastle Resolutions Chapter of the Sons of the
American Revolution, presented a resolution adopted by the
organization on January 18, 2000, in appreciation of the City of
Roanoke's support of an activity which was held on December 14, 1999,
to commemorate the death of George Washington, Commander of the
Continental Army and First President of the United States of America,
who died on December 14, 1799. He advised that the purpose of the
activity was to impress upon the citizens the inestimable contributions
President Washington made to the creation and development of the
United States of America.
The Mayor accepted the resolution with appreciation.
ROANOKE CiViC CENTER: A report of the Roanoke Civic Center
Commission with regard to operational changes for Civic Center
parking, was withdrawn.
PETITIONS AND COMMUNICATIONS:
BONDS/BOND ISSUES-INDUSTRIES: A communication from
Harwell M. Darby, Jr., Attorney, representing the Industrial Development
Authority of the City of Roanoke, Virginia, requesting approval of a plan
of financing, through Industrial Development Revenue Bond, in the
amount of $4.5 million, for the benefit of Nordt Properties, LLC, a
Virginia Limited Liability Company, and John C. Nordt Co., Inc., a
Virginia Corporation, for issuance of the Authority's Industrial
Development Revenue Bonds, Series 2000, to assist the Company in
ACTION:
financing the acquisition, renovation and equipping of a manufacturing
facility located at 1420 Coulter Drive in the City of Roanoke, was before
Council.
(For full text, see communication and other supporting documentation
on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34661-020700) A RESOLUTION approving the plan of financing
of the industrial development authority of the City of Roanoke, Virginia,
for the benefit of Nordt Properties, LLC, a Virginia limited liability
company and John C. Nordt Co. Inc., a Virginia corporation, to the
extent required by Section 147 of the Internal Revenue Code of 1986, as
amended.
(For full text of Resolution, see Resolution Book No. 62, page 460.)
Mr. Trout moved the adoption of Resolution No. 34661-020700.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Hudson, Trout, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Swain was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
At this point, 2:40 p.m., Council Member Swain entered the
meeting.
SIDEWALK, CURB AND GUTTER: A report of the City Manager
with regard to the City's curb, gutter and sidewalk request and rating
system, was withdrawn.
POLICE DEPARTMENT-COMPLAINTS-DRUGS/SUBSTANCE
ABUSE-LEGISLATION: The City Manager referred to the January 18,
2000, Council meeting when citizens from the Lafayette Boulevard,
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Chapman Avenue, and Norwich area and other neighborhood
representatives voiced their concerns regarding illegal drug related
issues in their neighborhoods. She advised that references were made
to a particular ordinance that was being used by the City of Virginia
Beach, and the City Manager and the City Attorney were instructed to
review whether or not City of Roanoke ordinances and state code
provisions were being utilized to the maXimum in order to address the
anti-drug enforcement issue. She referred to a number of meetings that
have taken place over the last several weeks to address the matter, and
noted that the Urban Coalition, which represents approximately seven
major urban communities in Virginia, dealt very effectively last year in
having additional blight and drug enforcement legislation introduced
and passed by the Virginia General Assembly.
The City Manager advised that during the City's investigation of
the matter, it was determined that Section 18.2-258 of the Code of
Virginia is in force and effect, however, the City of Roanoke has not
used the legislation as aggressively as it might have; therefore, the
Police Department has taken steps to enforce the state code section
and additional summonses have been issued pursuant to the
provisions. She explained that increased enforcement will place
owners and tenants on notice of drug activities on particular premises
and charge violators with violating state code provisions, along with
additional remedies if compliance does not occur. She called attention
to a local ordinance which is currently being used by the City of Norfolk
to increase drug enforcement in that community and provided Council
with a copy of the measure for its consideration. She stated that an
Assistant Commonwealth's Attorney has been hired, and charged with
the full time responsibility of prosecuting drug related issues, and with
his involvement, it is hoped to obtain quick action within the court
system on citations that are issued. She advised that the entire City
government must be a part of code enforcement and drug enforcement;
therefore, the Director of Public Safety will bring together various
members of City departments to discuss how the entire City workforce
can become more actively engaged in the identification of blight and
illegal activities.
The City Manager explained that according to Section 15.2-907,
Code of Virginia, (1950), as amended, a locality may enact a local
ordinance to address drug blight and enforce new procedures by the
Police Department to identify those properties that meet the state code
definition of drug blight which is defined as a condition existing on real
property that intends to endanger the public health and safety of
residents and is caused by the regular presence of persons on the
property under the influence of controlled substances or the regular
ACTION:
use of the property for illegal purposes as it relates to controlled
substances. She noted that under this process, the City Manager, or
her designee, could execute an affidavit certifying the existence of drug
blight on the property, provide notice to the owner to take corrective
action, and if corrective action is not taken, the City may act to abate
the drug blight on the property through removal, repair or securing of
the business or structure. She stated that while some persons may be
concerned that elimination of drug activity from one particular property
will move that activity to another part of the City, it should be noted that
City staff is committed to following the flight and to rid the City of those
individuals engaging in this type of activity and to send the message
that Roanoke has a zero tolerance to drugs. In addition to the
ordinance recommended to Council for adoption, she advised that a
broad review of City ordinances and administrative procedures for
dealing with blight and nuisances in the City will be initiated in general,
and teams of City staff and citizens will be appointed to evaluate the
City's current methods and propose ways to strengthen and improve
efforts to deal with all types of nuisances and blight, with periodic
status reports to Council as the procedure progresses.
Ms. Wyatt offered the following emergency ordinance:
(#34662-020700) AN ORDINANCE amending Chapter 21,
Offenses-Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, by the addition of new Article VIII entitled, Removal or Repair
of Buildings or Other Structures Harborin.q Illegal Drug Activity_; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 462.)
Ms. Wyatt moved the adoption of Ordinance No. 34662-020700.
The motion was seconded by Mro Trout.
Mr. Tommy Donnell, 2210 Charlevoix Court, S. W., appeared
before Council in support of the proposed ordinance and expressed
appreciation for the City Manager's and Council's expeditious response
to the concerns of citizens.
Ms. Kathy Hill, President, Riverland Alert Neighbors, spoke in
support of the proposed ordinance.
Mr. White referred to correspondence from the Roanoke Branch,
N.A.A.C.P. and requested that the City Manager review the matter and
respond accordingly. (Copy of the correspondence was not filed with
the City Clerk.)
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Mr. Jeff Artis, 2407 Clifton Street, N. W., expressed appreciation
for the prompt response by the City Manager and Council in working
with citizens to help alleviate drug blight in Roanoke's neighborhoods.
Following discussion, Ordinance No. 34662-020700 was adopted
by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-FIRST UNION NATIONAL BANK: The City
Manager submitted a written report advising that Council established
a training incentive program on March 14, 1994, in Enterprise Zone One
for companies creating or relocating a minimum of 200 new jobs over
an 18-month period; and the program requires that jobs, for which
training funds are received, be retained for at least five years.
It was further advised that First Union National Bank received
training funds from the City of Roanoke through the program; a base
of 566 jobs was established for the purpose of receiving training funds,
with the five-year period commencing on October 1, 1994, and ending
on October 1, 1999; the number of jobs to be created or relocated was
revised to 420 in June 1999; and First Union National Bank agreed to
pay $400.00 for each job below the 420 jobs that were to be created or
relocated.
It was explained that a review by First Union National Bank, the
City of Roanoke Department of Economic Development and the Fifth
District Employment and Training Consortium for the period
commencing on October 1, 1998, and ending on October 31, 1999,
disclosed that First Union National Bank has 393 jobs in Enterprise
Zone One, which is 27 jobs below the agreed upon number; therefore,
the City of Roanoke has received funding, in the amount of $10,800.00,
from First Union National Bank as repayment for training funds
received.
The City Manager recommended that Council appropriate funds,
in the amount of $10,800.00, received from First Union National Bank
to Account No. 008-052-9629-9004 (Roanoke Centre for Industry and
Technology Addition - Property).
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34663-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 465.)
Mr. Trout moved the adoption of Ordinance No. 34663-020700.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-INDUSTRIES-ECONOMIC
DEVELOPMENT: The City Manager submitted a written report advising
that Innotech, now a division of Johnson & Johnson, outgrew its
current facility at 5568 Airport Road in early 1997 and began to
investigate means to enlarge the facility; and Geoffrey M. Ottaway,
owner and developer of the Innotech facility agreed to construct a
30,000 square feet addition and lease the property to Innotech for a
period of ten years.
It was further advised that the City of Roanoke entered into an
agreement for purchase and sale of City-owned property identified as
Official Tax No. 6640105; in March 1997, the City conveyed
approximately 8.6665 acres to A&M Enterprises, LLC, at a price of
$346,660.00; however, a field study conducted before the closing
showed the actual acreage to be 8.756 acres, and the City received a
check in the amount of $350,240.00; therefore, the additional $3,580.00
received should be appropriated to reflect the difference in sales price.
The City Manager recommended that Council appropriate funds,
in the amount of $3,580.00, received from A&M Enterprises, LLC, to
Account No. 008-052-9629-9004 (Roanoke Centre for Industry and
Technology Addition - Property).
(For full text, see report on file in the City Clerk's Office.)
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ACTION:
Mr. Hudson offered the following emergency budget ordinance:
(#34664-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 466.)
Mr. Hudson moved the adoption of Ordinance No. 34664-020700.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
HOUSING/AUTHORITY-HIGHER EDUCATION CENTER-BUDGET:
A report of the City Manager with regard to Amendment No. 1 to the
agreement between the City of Roanoke, the Roanoke Higher Education
Authority, and the Roanoke Redevelopment and Housing Authority; and
appropriation of funds in connection therewith, was withdrawn.
SEWERS AND STORM DRAINS-BUDGET-CONSULTANTS
REPORTS-WATER RESOURCES: The City Manager submitted a written
report advising that the Forest Park area of the Villa Heights
neighborhood has experienced drainage and flooding problems for
many years; since annexation of the area in 1943, several storm drain
and channelization projects have been completed in the neighborhood
to reduce flooding, however, some flooding of streets and homes
continues; and previous projects in the watershed have addressed
localized problems, but have not been part of a comprehensive
watershed plan.
It was further advised that the area has also experienced
significant sanitary sewer backups during wet weather; inflow and
infiltration of stormwater into the sanitary sewer system has caused
manhole overflows and sanitary sewer backups into many basements;
correcting the problems will likely require the availability of an
adequate storm drainage system; and for this reason, the best
approach was determined to be a comprehensive contract to combine
stormwater and sanitary sewer analysis and design.
It was explained that the Forest Park Drainage Project was
included in the Capital Improvement Program (CIP), approved by
Council on July 21, 1997; the project received a high priority rating in
the CIP Drainage Program and funding was established in the 1997
Bond Referendum; following a published Request for Proposals and
review of submitting firms, Anderson & Associates of Virginia, Inc., was
selected to perform design services for the Forest Park Drainage
Project; the proposed contract with Anderson & Associates of Virginia,
Inc., will include inventory and field location of existing water, sanitary
sewer and storm drain systems, modeling, preliminary design of
corrective projects, and priorities for the phasing of future construction
projects; the proposal from Anderson & Associates of Virginia, Inc., for
professional design services is $314,630.00, and adding a five per cent
($15,730.00) contingency for potential scope of work changes in project
design would bring the total appropriation to $330,360.00; and
approximately $135,000.00 of contract costs will be associated with the
water and sewer systems and $195,360.00 will be associated with the
storm drainage system. ~
It was explained that as a comprehensive project for an entire
watershed, this project includes additional scope of work from a typical
design contract; approximately $173,000.00 of the contract will be used
for field location, condition surveys, and database development for
existing water, sewer and drainage systems within the watershed area,
which will provide the basis for all future water, sanitary sewer and
drainage maintenance and construction projects in the watershed; the
work has also been determined to be necessary because of the overlap
between drainage and sanitary sewer problems and solutions for the
watershed; and unless a comprehensive analysis is performed, future
drainage and sewer projects in the watershed will be difficult to
accurately assess or prioritize.
The City Manager advised that one of the goals of the project is
to identify specific sources of ground water and rainfall runoff inflow
into the sanitary sewer from private homes and businesses; and since
the work will involve considerable contact with individual property
owners, information mailers will be sent to those persons affected and
neighborhood meeting(s) will be held.
It was explained that cost of the design project will be
$314,630.00, with a contingency of $15,730.00, for a total appropriation
of $330,360.00; and funding is available in the following accounts:
Sewer Fund Retained Earnings Account
Water Fund Retained Earnings Account
$110,000.00
25,000.00
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ACTION:
Public Improvement Bonds Series 1992A,
Account No. 008-052-9700-9176
$195,360.00
Total
Funding needs to be appropriated to a new Capital Projects account
entitled, "Forest Park Drainage Project."
The City Manager recommended that Council appropriate funds
for design of the Forest Park Drainage Project; and that she be
authorized to enter into a contractual agreement with Anderson &
Associates of Virginia, Inc., for engineering design services.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34665-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water, Sewage Treatment, and Capital
Projects Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 467.)
Mr. Swain moved the adoption of Ordinance No. 34665-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ............................... . ....................................... 0.
Mr. Swain offered the following resolution:
(#34666-020700) A RESOLUTION authorizing a contract with
Anderson & Associates of Virginia, Inc., for professional services for
the engineering design for the Forest Park Drainage Project.
(For full text of Resolution, see Resolution Book No. 62, page 469.)
Mr. Swain moved the adoption of Resolution No. 34666-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Swain inquired as to where the City will concentrate its
efforts after the Forest Park Drainage Project is completed; whereupon,
the Director of Utilities and Operations advised that the Ridgewood
Heights area will be targeted next.
BUDGET-WILLIAMSON ROAD PARKING GARAGE: The City
Manager submitted a written report advising that the Williamson Road
Parking Garage is located at 201 Tazewell Avenue, S. E., and is in
immediate need of structural and internal renovation; and after proper
advertisement and interviews, a consultant selection committee
selected Hayes, Seay, Mattern and Mattern, Inc., as the best qualified
consultant for the proposed work.
It was further advised that a contract for architectural and
engineering services, in the amount of $72,100.00, has been prepared
and is waiting for execution pending approval by the City Manager, who
has authority to execute a contract for this amount after funding is
provided; and funds for consultant services are available in the Fiscal
Year 2000 (CMERP) budget, as follows:
Professional Consultant Services
$ 72,100.00
Contingency 5,900.00
Total Funding
$ 78,000.00
Cost of services is approximately 14 per cent of the project budget,
which is reasonable for the work to be performed due to the complexity
of the needed repairs and the professional expertise required for proper
design solutions.
The City Manager recommended that Council authorize the
Director of Finance to establish a capital account entitled, "Williamson
Road Parking Garage Renovation", and transfer $78,000.00 to said
account from the fiscal year 2000 Capital Maintenance and Equipment
Replacement Program (CMERP).
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
17
18
ACTION:
(#34667-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General 'and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 470.)
Mr. Trout moved the adoption of Ordinance No. 34667-020700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-SNOW REMOVAL: The City Manager submitted a
written report advising that the fiscal year 1999-2000 budget includes
funding for 2,000 tons of rock salt, and prior fiscal year encumbrances
provided for an additional 1,000 tons; approximately 3,550 tons were
stockpiled prior to this winter's first snowfall; currently, 2,750 tons of
the 3,550 tons of rock salt available have been spread on streets and
bridges during recent winter storms; therefore, there is an immediate
need to replenish the current stockpiles since the snow season is not
over.
It was further advised that the cost of 1,000 tons of rock salt will
be $42,450.00; funds are available in the General Fund Contingency,
Account No. 001-002-9410-2199, and should be transferred to Snow
Removal - Chemicals, Account No. 001-052-4140-2045.
The City Manager recommended that Council adopt a proposed
budget ordinance to transfer funds to purchase 1,000 tons of rock salt.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34668-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 471.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34668-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
19
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BRIDGES-HOUSING/AUTHORITY-HIGHER EDUCATION CENTER:
The City Manager submitted a written report advising that on March 28,
1930, the City granted a permit to Norfolk & Western Railway Company
(N & W) to construct and maintain an underground tunnel and overhead
pedestrian bridge crossing Center Avenue, N. W., between N & W's
General Office Building North (GOB North) and General Office Building
South (GOB South); mechanical equipment in GOB South provides
services to GOB North via the underground tunnel; the buildings are no
longer owned by N & W, and one of the current owners, The Roanoke
Higher Education Authority, has requested that Council consent to the
assignment of the permit to the Roanoke HigherEducation Center, Inc.,
(RHEC, Inc.), and in turn, to Roanoke Higher Education Associates, LP,
per a communication dated October 20, 1999; RHEC, Inc., has assigned
to the Roanoke Redevelopment and Housing Authority a portion of its
rights, title and interests in and to the original permit as it relates to and
concerns the pedestrian bridge only; and current owners need to be
able to access and maintain the overhead pedestrian bridge and
underground tunnel.
The City Manager recommended that Council authorize
assignment of the permit granted to N & W Railway Company in 1930
to the Roanoke Higher Education Center, Inc., and in turn, to Roanoke
Higher Education Associates, LP, and further authorize assignment of
the overhead bridge portion of the permit to the Roanoke
Redevelopment and Housing Authority, in a form to be approved by the
City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34669-020700) A RESOLUTION authorizing the assignment of
the permit granted to N & W Railway Company in 1930, for the right to
maintain the Pedestrian Bridge and Underground Tunnel crossing
Center Avenue, N. W., to the Roanoke Higher Education Center, Inc.,
20
ACTION:
and then, in turn, to Roanoke Higher Education Associates, LP, and
further authorizing the assignment of the overhead bridge portion of
the permit to the Roanoke Redevelopment and Housing Authority.
(For full text of Resolution, see Resolution Book No. 62, page 472.)
Mr. Swain moved the adoption of Resolution No. 34669-020700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-EQUIPMENT: The City Manager submitted a written
report advising that the Information Technology Committee (ITC) has
developed a list of priority projects and equipment needs that have
been determined as critical and/or time sensitive, as more fully set forth
on Attachment one of the report; and all items and projects will be
purchased in accordance with requirements of Chapter 23.1,
Procurement, Code of the City of Roanoke (1979), as amended.
It was further advised that total funding request is $1,164,125.00
and funds are available, as follows:
Current Year Capital Maintenance and Equipment
Replacement Account
City Information Systems, Prior Year Retained
Earnings Account
To be funded by Roanoke Area Libraries with an
Accounts Receivable established for same.
$505,100.00
$579,000.00
$ 80,025.00
The City Manager recommended that Council adopt a proposed
budget ordinance to appropriate funds.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34670-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and City Information Systems Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 473.)
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34670-020700.
The motion was seconded by Mr. Trout and adopted by the following
vote:
21
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
WORKERS COMPENSATION-CITY ' EMPLOYEES-FIRE
DEPARTMENT-POLICE DEPARTMENT: The City Manager submitted a
written reoort advising that during the November 15, 1999, meeting of
Council, Council Member Swain requested information regarding
benefits afforded to City employees who are injured in the line of duty;
a supplemental pay benefit is afforded to public safety employees,
resulting in differential treatment; and this additional benefit, termed
the "full pay benefit", was established by Resolution No. 4748 adopted
by Council in 1936 to provide an additional one-third salary supplement
to workers' compensation for Firefighter/EMT's and Police Officers.
Itwas further advised that based on the City's practice of treating
sworn Police and Fire/EMS employees differently than the remainder of
the City's workforce, Risk Management staff surveyed 16 Virginia
localities to determine their treatment of the issue; questions
addressed in the survey included, which employees receive the full pay
benefit, applicable time limits for receiving the benefit and method used
for calculation; results of the survey indicated that Roanoke's practice
of paying workers' compensation is different from the practices of
other localities in two definite ways: first, all employees in the City of
Roanoke are not provided with the "full pay benefit" as in other
localities; and second, the full pay benefit received by Police and
Fire/EMS employees is not capped at net take home pay prior to the
accident.
The City Manager recommended that Council extend the full pay
benefit currently received by Police and Fire/EMS employees to all full-
time City employees; amend the provisions of Resolution No. 4748 to
provide that the City Manager shall have the authority to approve a
supplemental pay benefit for any employee injured in the line of duty
from the date of injury for a period of six months; and an evaluation of
the procedure used to calculate the current full paY benefit will be
conducted during the fiscal year 2000-01 budget process.
(For full text, see report on file in the City Clerk's Office.)
22
ACTION:
Mr. Trout offered the following resolution:
(#34671-020700) A RESOLUTION extending certain pay benefits
to City employees who incur injuries in the line of duty; and repealing
Resolution No. 4748 adopted February 28, 1936.
(For full text of Resolution, see Resolution Book No. 62, page 476.)
Mr. Trout moved the adoption of Resolution No. 34671-020700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ...................................................................... 0.
FDETC: The City Manager submitted a written report advising
that Federal legislation passed in August 1998 requires the closeout of
the Job Training Partnership Act (JTPA) funded workforce development
programs and implementation of the new Workforce Investment Act by
July 1, 2000; and under an existing agreement, the Fifth District
Employment and Training Consortium has administered JTPA services
benefitting the governments and citizens within the four city and four
county area known as the Fifth Planning District for over 25 years
(1974- 1999).
It was further advised that in October 1999, the Franklin County
Board of Supervisors voted to seek membership in the Fifth District
Consortium; their decision to request regional re-alignment was based
on a review of existing economic development alliances and worker
commuting patterns (Franklin County is a member of the Roanoke
Regional Economic Development Partnership; Regional Alliance, under
the Regional Competitiveness Act with the Roanoke-Alleghany
Regional Commission, and the Roanoke Valley Convention and Visitors
Bureau); of the 38.8 per cent of Franklin County residents who
commute to work, 58.1 per cent commute to the Roanoke Metropolitan
Statistical Area); and as a result, the current Consortium Agreement
should be modified to reflect Federal legislative changes, dissolving
JTPA and implementing the Workforce Investment Act (WlA), and
adding Franklin County as a member jurisdiction.
The City Manager recommended that Council authorize the
modification, and subsequent execution, of the Fifth District
Employment and Training Consortium Agreement to reflect Federal
,,1
ACTION:
legislative changes, dissolving JTPA and implementing the Workforce
Investment Act (WIA), and adding Franklin County as a member
jurisdiction.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34672-020700) A RESOLUTION approving modification of the
Fifth District Employment and Training Consortium (FDETC) Agreement
to reflect federal legislative changes, upon certain terms and
conditions; and adding Franklin County as an FDETC member
jurisdiction.
(For full text of Resolution, see Resolution Book No. 62, page 477.)
Mr. Harris moved the adoption of Resolution No. 34672-020700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
23
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
HOUSING/AUTHORITY-GRANTS: The City Manager submitted a
written report advising that the U. S. Department of Housing and Urban
Development (HUD) and the City of Roanoke entered into the Shelter
Plus Care (SPC) Agreement on December 7, 1995, for project number
VA36C95-0134; under terms of the agreement, the City received a grant,
in the amount of $536,160.00, to be used to carry out the project over
a five-year period; and term of the grant will end on December 7, 2000.
Itwas further advised that Shelter Plus Care clients encountered
difficulties in finding and maintaining suitable housing which have
impacted grant expenditures; and it is anticipated that at the end of the
term of the current agreement, approximately $380,000.00 will remain
unexpended.
Itwas explained that the need for housing assistance for hard-to-
reach homeless persons with chronic substance abuse and mental
health issues continues within the City; a steering committee
comprised of representatives from the partner agencies, the Roanoke
Redevelopment and Housing Authority and the City was established to
develop procedures to track in-kind match contributions, provide
24
ACTION:
guidance, enhance cooperation among agencies, and ensure that
necessary match documentation is provided; guidelines for getting
clients into SPC have been defined and are currently being utilized as
an expedient method of ensuring that all avenues are being explored
to obtain and maintain clients in the program; HUD has reviewed the
project and the performance of the City and has determined that the
City is worthy of continuation and thereby granted an extension for an
additional five-year term; and if all grant funds are expended for eligible
program activities before the end of the additional five-year term, the
City shall notify HUD in writing and request termination of the grant
agreement.
The City Manager recommended that she be authorized to
execute the Shelter Plus Care Grant Program Amendment; and advised
that by authorizing the extension, impact on services in the City would
be positive; at least 20 homeless, disabled and mentally ill citizens will
receive permanent housing and supportive services for up to five years
in order to stabilize their situations and to remain self-sufficient; and
cost to the City would not be an issue since no additional funds are
required, with an in-kind match to be provided by the nine partner
agencies.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34673-020700) A RESOLUTION authorizing acceptance of the
Shelter Plus Care Grant extension from the U. S. Department of
Housing and Urban Development and authorizing execution of the
required amendment to the grant extending the grant.
(For full text of Resolution, see Resolution Book No. 62, page 478.)
Mr. Hudson moved the adoption of Resolution No. 34673-020700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-HUMAN DEVELOPMENT-YOUTH: The City Manager
submitted a written report advising that the Virginia Department of
Social Services (VADSS) conducted a statewide study of foster care
and adoption staffing in local departments of Social Services during the
summer of 1998; and based on this study, VADSS requested and
received funding from the Virginia General Assembly to increase local
staffing for fiscal year 1999-2000.
It was further advised that the Roanoke Department of Social
Services submitted a Supplemental Budget Request for additional
foster care staffing as part of the budget preparation process for fiscal
year 1999-2000; the requested amount of $177,801.00 was based on a
preliminary estimate provided by VADSS as the City's share of funding,
which included a 20 per cent local match; the Supplemental Request
was adopted by Council for fiscal year 1999-2000 and included approval
to establish one Social Worker Supervisor and four Social Worker
positions; the VADSS awarded the Roanoke-Department of Social
Services a final allocation, in the amount of $222,734.00, which
allocation is $44,933.00 higher than the amount approved by Council
and includes a local match of $8,986.00.
It was explained that for fiscal year 1999-2000, $28,180.00 of the
additional funding, including State funds of $22,544.00 and a required
local match of $5,636.00, can be used to add a Senior Social Worker
position, as well as purchase a computer system and other needed
supplies for the new position; funding would also cover remodeling
costs, computer and telephone cabling services that Social Services
has already incurred as a result of adding new staff; for fiscal year
2000-01, the full allocation of $44,933.00 will be used to fund the new
position and related expenses for a full fiscal year; and the local match
is available in the current budget.
The City Manager recommended that Council adopt a proposed
budget ordinance to approve funds provided by the Virginia Department
of Social Services for foster care and adoption staffing, which
increases the General Fund Revenue, estimate by $22,544.00 in Direct
Service Revenue, Account No. 001-020-1234-0685; appropriates
$22,544.00 to Social Services Cost Center 001-054-5314; transfers
$5,636.00 from State-Local Hospitalization Cost Center 001-054-5330-
2010 to Social Services Cost Center 001-054-5314; and allocates
$28,180.00 in total expenditures to certain accounts in Social Services
Cost Center 001-054-5314.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
25
26
ACTION:
(#34674-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 478.)
Mr. Trout moved the adoption of Ordinance No. 34674-020700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ...................................................................... 0.
CITY ATTORNEY:
WESTERN VIRGINIA .LAND TRUST: The City Attorney submitted
a written report advising that during its meeting on December 20, 1999,
Council referred to the Legislative Committee, the City Manager and the
City Attorney a request of the Preservation Alliance of Virginia that
Council adopt a resolution supporting the establishment of a dedicated
funding source for use of the Virginia Land Conservation Foundation;
the Foundation is an entity created by the General Assembly to provide
funding for the protection of natural areas, open spaces and parks,
farmlands and forest preservation; and last year, the General Assembly
appropriated $1.75 million to the Foundation in support of its programs,
but funding was not from a dedicated long-term source, therefore, the
Foundation is seeking the creation of a funding source.
The City Attorney transmitted a proposed resolution which is
consistent with the request of the Preservation Alliance of Virginia and
advised that many localities have adopted similar resolutions; and
recently House Speaker Vance Wilkins proposed that the State
appropriate $40 million over the next two years to purchase
conservation easements from landowners to help protect open spaces.
Itwas noted that the Legislative Committee and the City Manager
have reviewed the report and proposed resolution, and have concurred
in forwarding the documents to Council for consideration.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
ACTION:
(#34675-020700) A RESOLUTION supporting a permanent funding
source for land conservation in the Commonwealth of Virginia.
(For full text of Resolution, see Resolution Book No. 62, page 480.)
Mr. Harris moved the adoption of Resolution No. 34675-020700.
The motion was seconded by Mr. Trout and adopted by the following
vote:
27
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
ACTION:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of December, 1999.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report for December would be received and filed.
BONDS/BOND ISSUES-BUDGET-JEFFERSON CENTER: The
Director of Finance submitted a written report advising that at its
November 16, 1998 meeting, Council authorized the City Manager to
execute an amendment to the contract with the Jefferson Center
Foundation to adopt the renovation project for the Jefferson Center
Performance Hall; the project required City funding totaling
$2,800,000.00, which is comprised of $400,000.00 of undesignated
capital funds (interest earnings), $800,000.00 of Series 1994 General
Obligation Bond funds, and $1.6 million of Series 1999 General
Obligation Bond funds; Ordinance No. 34084-111698 was adopted on
November 16, 1998, appropriating the interest earnings and the funding
from 1994 bonds; at that time, the Series 1999 bonds had not been sold,
therefore, related funding was not yet available; and the $1.6 million in
funding from the sale of Series 1999 General Obligation Bonds is now
available and needs to be appropriated.
The Director of Finance recommended that Council adopt a
proposed budget ordinance which will transfer $1.6 million from the
Series 1999 General Obligation Bonds Account-Buildings to the
Jefferson Center Performance Hall (008-052-9731-9001).
28
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34676-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 481.)
Mr. Harris moved the adoption of Ordinance No. 34676-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ...................................................................... 0.
BUDGET-HOUSING/AUTHORITY-GRANTS: The Director of
Finance submitted a written report advising that by agreement with the
City of Roanoke, the Roanoke Redevelopment and Housing Authority
administers a large segment of the City's Community Development
Block Grant program; the Housing Authority receives program income
during the course of its administration of various projects through the
sale of land and the receipt of loan repayments from project area
residents; the Housing Authority is required to transfer program
income to the City of Roanoke; and the City is required to use the
income for eligible community development activities.
It was further advised that the Housing Authority has made
payments to the City, in the amount of $83,873.00, from October 1, 1999
to December 31, 1999, in excess of income estimates previously
appropriated; and of this amount, $52,739.00 resulted from the sale of
property, $15,552.00 in parking lot rental, and $15,582.00 from various
loan repayments.
It was explained that the City has received miscellaneous
program income as follows, which amounts represent the difference
between what was actually received and the amount that was
previously appropriated based on repayment estimates:
$288,995.00 from Hotel Roanoke, L.L.C., for loan
repayment and interest on the $6,000,000.00 Section 108
loan from U. S. Department of Housing and Urban
Development; during fiscal year 2000, Hotel Roanoke,
L.L.C., made payment totaling $688,995.00, of which
$538,000.00 was principal and $150,995.00 was interest.
$2,072.00 from Williamson Road Parking Garage which
was constructed, in part, using CDBG funds and $18.00 in
loan repayments.
The Director of Finance recommended that Council appropriate
the total $374,958.00 in unanticipated CDBG program income, as
follows:
Unprogrammed CDBG- Other (035-099-9940-5189) $ 2,072.00
Unprogrammed CDBG -Section 108 (035-G00-0040-5188) 288,995.00
Unprogrammed CDBG - Other (035-G00-0040-5189) 18.00
Unprogrammed CDBG - RRHA (035-G00-0040-5197) 83,873.00
The amounts being appropriated to unprogrammed accounts will be
available for future appropriation for eligible community development
purposes.
It was explained that the Housing Authority also administers a
segment of the City's HOME program; the assistance provided by the
Housing Authority is predominantly in the form of Iow- or no-interest
active and deferred loans to eligible homeowners and homebuyers;
loan repayments constitute program income to the City's HOME
program; and as of December 31, 1999, loan repayments received in
excess of the budget estimate equals $26,864.00; whereupon, the
Director of Finance recommended that Council appropriate $26,864.00
to Unprogrammed HOME Account No. 035-090-5322-5320, which will be
available for future appropriation for eligible HOME activities.
The Director of Finance advised that the City of Roanoke was
recently awarded a grant of $111,429.00 from the Office of Community
Oriented Policing Services; the proposed budget was slightly higher
than the actual amount awarded; and it was recommended that the
revenue and expenditure budget for the grant be reduced by $396.00 to
agree with the actual award amount; whereupon, the Director of
Finance recommended that Council adopt a proposed budget
ordinance to adjust revenue and expenditure estimates.
(For full text, see report on file in the City Clerk's Office.)
29
3O
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#34677-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 482.)
Mr. Trout moved the adoption of Ordinance No. 34677-020700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ...................................................................... 0.
BUDGET-HOTEL ROANOKE CONFERENCE CENTER: The
Director of Finance submitted a written report advising that the Hotel
Roanoke Conference Center Commission needs additional operating
funds to finance building repairs, consultant's fees, litigation expenses
and other extraordinary costs, all of which are related to the
remediation of certain construction defects at the Conference Center;
the Commission approved the use of its prior years' retained earnings
for this purpose, therefore, an appropriation of $600,000.00 from the
Commission's retained earnings is requested; and funds are available
in the Hotel Roanoke Conference Center Commission prior years'
retained earnings.
The Director of Finance recommended that Council adopt a
proposed budget ordinance to appropriate prior years' retained
earnings to provide additional operating funds.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34678-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Hotel Roanoke Conference Center
Commission Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 484.)
ACTION:
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34678-020700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY CLERK:
SCHOOLS: The City Clerk submitted a written report advising
that pursuant to Chapter 9, Education, of the Code of the City of
Roanoke (1979), as amended, establishing a procedure for the election
of School Board Trustees, the three year terms of office of F. B.
Webster Day, Marsha W. Ellison and Sherman P. Lea will expire on
June 30, 2000.
It was further advised that pursuant to Section 9-16 of the City
Code, on or before February 15 of each year, Council shall announce
its intention to elect trustees of the Roanoke City School Board for
terms commencing July 1 through (1) public announcement of such
intention at two consecutive regular sessions of the Council and (2)
advertisement of such intention in a newspaper of general circulation
in the City twice a week for two consecutive weeks; Section 9-17 of the
City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year; application forms will be available in
the City Clerk's Office and may be obtained between the hours of 8:00
a.m., and 5:00 p.m., Monday through Friday; and information describing
the duties and responsibilities of School Trustees will also be available.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-PARKS AND RECREATION-TOURISM-VISITOR'S
INFORMATION CENTER: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
construction of a Visitor Center and picnic shelter at Mill Mountain
Park.
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The City Manager explained that the project consists of
construction of a new Visitor Center and Picnic Shelter in Mill Mountain
Park; $500,000.00 was appropriated from 1998-99 Capital Projects Bond
Funds into Capital Projects Account No. 008-052-9711-9001 entitled,
"Mill Mountain Improvements"; original bids, received on July 28, 1999,
were rejected; and the Office of City Engineer instructed the Project
Consultant to make design modifications to bring the project cost
within the budget; and upon completion of modifications, the project
was re-advertised for bids.
It was advised that bids were received on Tuesday, October 12,
1999, with Building Specialists, Inc., submitting the Iow bid, in the
amount of $657,900.00, to be completed in 300 consecutive calendar
days, which includes a base bid for the Visitor Center, a base bid for
the Picnic Shelter, add alternates 1, 2, 3 and 5, and a 300 calendar day
time of completion from Notice to Proceed; the bid complied with all bid
requirements, except that the amount exceeded the amount of available
funds, thus permitting negotiations for a reduction in scope and cost
of the contract; and the Iow bidder, Building Specialists, Inc., agreed to
extend its bid for an additional 60 days,, through February 12, 2000, to
allow the City to pursue additional funding and design modifications to
reduce construction costs.
It was noted that the lowest responsive and responsible bid
exceeded available funds by $246,000.00, based upon the two base
bids, four of the six add alternates and the five per cent project
contingency; therefore, in accordance with bid documents, the Office
of the City Engineer and the Department of Parks and Recreation
negotiated several cost reductions with the Iow bidder, in the amount
of $126,943.00; based upon cost reductions, the negotiated bid will be
$530,957.00; a project contingency of five per cent ($28,000.00) will be
added to the cost, for a total project cost, as revised, of $558,957.00,
which exceeds available funds by $118,957.00; and funding for the
project is available as follows:
Mill Mountain Improvements,
Account No. 008-052-9711-9001
$440,000.00
1999 General Obligation Bond Issue,
Park Improvements
118,957.00
Total Funding Required,
(Contract plus Contingency)
$558,957.00
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The City Manager and the Bid Committee recommended that
Council authorize the Director of Finance to transfer $118,957.00 to Mill
Mountain Park Improvements, Account No. 008-052-9711-9001; accept
the bid of Building Specialists, Inc., and award a contract in the amount
of $530,957.00 for construction of the Visitor Center and Picnic Shelter,
including add alternates 1, 2, 3 and 5; and authorize the City Manager
to enter into a contractual agreement, and reject all other bids received
by the City.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34679-020700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book,lo. 62, page 485.)
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34679-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34680-020700) AN ORDINANCE accepting the bid of Building
Specialists, Inc., for the construction of the Visitor Center and Picnic
Shelter to include add alternates 1, 2, 3 & 5, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; rejecting
all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 486.)
34
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34680-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-INDUSTRIES: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for providing
and installing a two-sided entrance sign structure for the Roanoke
Centre for Industry and Technology.
The City Manager submitted a written report advising that Ronald
M. Martin & Associates, P. C., (t/a Martin & Associates, P. C.) designed
a new entrance sign for the Roanoke Centre for Industry and
Technology; after proper advertisement, bids were received in October
1998, with Avis Construction Co., Inc., submitting the Iow bid of
$166,900.00, which exceeded the project budget; the entrance sign was
revised and alternate bids were added and re-advertised; bids were
received on November 3, 1999, with Southern Signs, Inc., submitting
the Iow bid on Alternate Bid III, consisting of one sign with two finished
faces, in the amount of $77,100.00; in verifying bidders qualifications,
it was found that Southern Signs, Inc., was not registered as a
contractor in the Commonwealth of Virginia; therefore, the lowest
responsible and responsive bid was submitted by Construction
Services of Roanoke, Inc., in the amount of $82,600.00, which includes
the addition of $6,600.00 for granite coping stones.
It was further advised that funding requirements for the project
are as follows:
Bid for sign with two finished faces
Granite coping stones
Contingency
Total
Funding is available in the following accounts:
Roanoke Centre for Industry and Technology
Infrastructure Extension Account No. 008-052-9679
Capital Improvement Reserve
Economic Development Reserve 008-052-9575-9178
Total
$76,000.00
6,600.00
7,9'15.00
$90,515.00
$10,789.00
79,726.00
$90,515.00
ACTION'
Time of completion is 130 consecutive calendar days; and the
contractor has agreed to extend the bid beyond the 60 day limit.
The City Manager and the Bid Committee recommended that
Council approve a contract with Construction Services of Roanoke,
Inc., Bid item III, in the amount of $82,600.00, and 130 consecutive
calendar days construction time; authorize appropriation of funds for
the project and authorize the Director of Finance to establish a new
Capital Account entitled, "Centre for Industry and Technology Sign."
Bid Item III, two-sided sign:
Granite caps
Project contingency
Total
$76,000.00
6,600.00
7,915.00
$90,515.00
Reject the other responsive bid.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34681-020700) AN ORDINANCE'to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 487.)
Mr. Swain moved the adoption of Ordinance No. 34681-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34682-020700) AN ORDINANCE rejecting the bid of Southern
Signs, Inc., as being non-responsive; accepting the bid of Construction
Services of Roanoke, incorporated, to construct the entranceway sign
at the Roanoke Centre for Industry and Technology, upon certain terms
35
36'
ACTION:
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 489.)
Mr. Swain moved the adoption of Ordinance No. 34682-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
TRAFFIC-SIDEWALK/CURB AND GUTTER-INDUSTRIES-
ECONOMIC DEVELOPMENT: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
construction of improvements to Frontage Road to provide accessibility
to the Johnson & Johnson Vision Products site from Peters Creek Road
and Hershberger Road, N. W.
The City Manager submitted a written report advising that the
City of Roanoke entered into a Performance Agreement with Johnson
& Johnson Vision Products, Inc., on March 19, 1999; the Performance
Agreement states that Johnson & Johnson has acquired 31.206 acres
(Official Tax Nos. 6460101 and 6460106)for the purpose of building and
operating a manufacturing facility, and requires the City to provide
access to the Johnson & Johnson facility by completing certain off-site
improvements by July 1, 2000; in order to meet the agreement's
deadline, off-site improvements will be constructed under two separate
contracts; improvements to Ferndale Drive and Ordway Drive are
currently under construction, which include a cul-de-sac on Ferndale
Drive and extension of Ordway Drive to provide Johnson & Johnson
with access to the back of its manufacturing site; the present project
involves extension of Frontage Road so that the Johnson & Johnson
site will b~. accessible from Peters Creek Road and Hershberger Road;
and the project was advertised and bids were opened on January 18,
2000.
ACTION:
It was further advised that total construction cost is $789,818.69,
which amount is comprised of $717,818.69 for the construction
contract, plus an additional $72,000.00 as contingency; funds are
available from Capital Project Account No. 008-002-9700 entitled,
"Johnson & Johnson Off-Site Improvements"; the Iow bid of
$717,818.69, which is 14 per cent below the engineer's estimate of
$834,982.00, was submitted by L. H. Sawyer Paving Co., Inc., and time
is critical in order to achieve the Performance Agreement's completion
date of July 1, 2000.
The City Manager and the Bid Committee recommended that the
City Manager be authorized to execute a contract, in a form to be
approved by the City Attorney, with L. H. Sawyer Paving Co., Inc., in the
amount of $717,818.69, with a project contingency of $72,000.00, and
reject all other bids received by the City.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34683-020700) AN ORDINANCE accepting the bid of L. H.
Sawyer Paving Co., Inc., for the construction of off-site roadway
improvements by connecting the existing portions of Frontage Road
between Hershberger Road and Peters Creek Road, upon certain terms
and conditions and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 490.)
Mr. Swain moved the adoption of Ordinance No. 34683-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None .......................................... -: ........................... 0.
Council Member White inquired as to the status of
discussions/commitments between the City, representatives of
Johnson & Johnson Vision Products and residents of the area as a
result of the proposed project, and suggested that City staff meet with
residents to provide an update on the project/commitments.
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38
It was the consensus of Council to refer the matter to the City
Manager for report prior to the next Council meeting on Tuesday,
February 22, 2000.
Council Member Swain inquired if sidewalk, curb and gutter are
proposed for Ordway Drive, N. W., whereupon, itwas the consensus of
Council to refer the inquiry to the City Manager for report.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTION:
CITY MARKET-CITY PROPERTY: Ordinance No. 34637,
authorizing execution of Amendment No. 1 to the Agreement between
the City and Downtown Associates, dated January 27, 1983, providing
for amendment of Paragraph No. 8 of said agreement, relating to
maintenance responsibilities of the Lessee and Lessor, as more
particularly set forth in a report to Council dated January 18, 2000,
having previously been before the Council for its first reading on
Tuesday, January 18, 2000, read and adopted on its first reading and
laid over, was again before the body, Mr. Harris offering the following
for its second reading and final adoption:
(#34637-020700) AN ORDINANCE authorizing execution of
Amendment No. 1 to the Agreement between the City ("Lessor") and
Downtown Associates ("Lessee"), dated January 27, 1983, providing for
the amendment of Paragraph No. 8 in said Agreement, said paragraph
relating to maintenance responsibilities of Lessee and Lessor.
(For full text of Ordinance, see Ordinance Book No. 62, page 455.)
Mr. Harris moved the adoption of Ordinance No. 34637-020700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was out of the Council Chamber.)
ACTION:
SEWERS AND STORM DRAINS-EASEMENTS-CITY PROPERTY:
Ordinance No. 34657, authorizing reservation of a 25 foot City sanitary
sewer easement across City-owned property identified as Official Tax
No. 4260506, located on Findlay Avenue, S. E., for the purpose of
extending sanitary sewer service to adjacent property, as more
particularly set forth in a report of the Water Resources Committee
dated January 4, 2000, having previously been before the Council for
its first reading on Tuesday, January 18, 2000, read and adopted on its
first reading and laid over, was again before the body, Mr. Harris
offering the following for its second reading and final adoption:
(#34657-020700) AN ORDINANCE authorizing the reservation of
a 25' sanitary sewer easement across City-owned property identified as
Official Tax No. 4260506, located on Findlay Avenue, S. E., upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 456.)
Mr. Harris moved the adoption of Ordinance No. 34657-020700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was out of the Council Chamber.)
EASEMENTS-APPALACHIAN POWER COMPANY-CITY
PROPERTY-INDUSTRIES: Ordinance No. 34658, authorizing the
granting of an easement for extension of overhead electric power
service across City-owned property, identified as Official Tax No.
6460103, and being adjacent to the Innotech, Inc., property located on
Ferndale Drive, N. W., as more particularly set forth in a report of the
Water Resources Committee dated January 4, 2000, having previously
been before the Council for its first reading on Tuesday, January 18,
2000, read and adopted on its first reading and laid over, was again
before the body, Mr. Harris offering the following for its second reading
and final adoption:
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4O
ACTION:
(#34658-020700) AN ORDINANCE authorizing the granting of an
easement for the extension of overhead electric power service across
City-owned property identified by Official Tax No. 6460103, and being
adjacent to the Innotech, Incorporated, property located on Ferndale
Drive, N. W., upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 457.)
Mr. Harris moved the adoption of Ordinance No. 34658-020700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, Wyatt, Harris
and Mayor Bowers ...................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was out of the Council Chamber.)
ROANOKE NEIGHBORHOOD PARTNERSHIP-ROANOKE
RENAISSANCE: Mr. Trout offered the following resolution supporting
and endorsing the proposals and principles of the Roanoke
Neighborhood Renaissance, which was appointed to make
recommendations to enhance the quality and health of the City's
neighborhoods:
(#34684-020700) A RESOLUTION supporting and endorsing the
proposals and principles of the Roanoke Neighborhood Renaissance.
(For full text of Resolution, see Resolution Book No. 62, page 491.)
Mr. Trout moved the adoption of Resolution No. 34684-020700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ...................................................................... -0.
(Council Member White was out of the Council Chamber.)
ACTION:
ZONING-COUNCIL: Mr. Harris offered the following resolution
changing the place of commencement of the regular meeting of City
Council scheduled to be held at 7:00 p.m., on Tuesday, February 22,
2000, from the City Council Chamber of the Municipal Building to the
Exhibit Hall at the Roanoke Civic Center.
(#34685-020700) A RESOLUTION changing the place of
commencement of the regular meeting of City Council scheduled to be
held at 7:00 p.m., on Tuesday, February 22, 2000.
(For full text of Resolution, see Resolution Book No. 62, page 493.)
Mr. Harris moved the adoption of Resolution No. 34685-020700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... O.
(Council Member White was out of the Council Chamber.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
TRAFFIC-STREETS AND ALLEYS: Instead of widening 10th
Street, N. W., Council Member Hudson called attention to questions
raised by citizens as to the feasibility of widening Liberty Road, N. E.,
from Williamson Road to Gainsboro Road toward the new Second
Street Bridge.
The City Manager advised that there has been considerable
discussion regarding solutions, both as to 10th Street and other roads
in the area, and recommended that the matter be submitted to Council
in the form of a work session discussion item inasmuch as the area is
a part of the City's Six Year Plan and may need certain modifications.
It was the consensus of Council to refer the matter to the City
Manager for report within 90 days and no later than Monday, June 5,
2000.
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42
ACTION:
TRAFFIC: Council Member Trout inquired as to the timetable for
installation of the traffic light at the intersection of Preston Avenue and
Plantation Road, N. E.; whereupon, it was the consensus of Council to
refer the matter to the City Manager for report.
TAXES-LEGISLATION: Council Member Wyatt proposed that the
question of enacting a one cent tax on purchases of alcoholic beverage
products that would be designated specifically for refuse collection, be
referred to the Legislative Committee for review and report to Council.
BUDGET-CITY EMPLOYEES-PAY PLAN: Council Member Wyatt
referred to a benefits, pay and classification study prepared by Fox
Lawson & Associates which pointed out that certain City employees are
compensated at a lower per centage than other persons in equitable
positions in the Roanoke Valley. She requested, as a part of fiscal year
2000-01 budget study, that the City Manager review the report and
submit recommendations to bring City employees up to a fair and
equitable wage compared with similar positions in the Roanoke Valley.
It was the consensus of Council to refer the matter to the City
Manager for report to Council during fiscal year 2000-01 budget study.
PUBLIC WORKS-STREETS AND ALLEYS: In connection with
reporting potholes in City streets, the Mayor requested that the
telephone number be published in the City Page of The Roanoke Times.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:05 p.m., the Mayor declared the meeting in recess.
At 4:50 p.m., the meeting reconvened in the Council Chamber,
with 'Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
ACTION:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that there are vacancies on the
Roanoke Neighborhood Partnership Steering Committee created by
expiration of the terms of office of Joseph F. Huddleston, III, James G.
Pappas and R. Jean Bevins, and called for nominations to fill the
vacancies.
Mr. White placed in nomination the name of Carl D. Cooper;
Mr. Harris placed in nomination the name of Minnie Jones; and
Mr. Swain placed in nomination the name of Robin Murphy-Kelso.
There being no further nominations, Mr. Cooper, Ms. Jones and
Ms. Murphy-Kelso were appointed as members of the Roanoke
Neighborhood Partnership Steering Committee, for terms ending
November 30, 2002, by the following vote:
FOR MR. COOPER, MS. JONES AND MS. MURPHY-KELSO:
Council Members Hudson, Swain, Trout, White, Wyatt, Harris and
Mayor Bowers ............................................................................. 7.
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: The Mayor advised that there is a vacancy on the New
Construction Code, Board of Appeals, created by expiration of the term
of office of Lynn D. Avis, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Peter Clapsaddle.
There being no further nominations, Mr. Clapsaddle was
appointed as a member of the New Construction Code, Board of
Appeals, for a term ending September 30, 2003, by the following vote:
FOR MR. CLAPSADDLE: Council Members Hudson, Swain, Trout,
White, Wyatt, Harris and Mayor Bowers .......................................... 7.
OATHS OF OFFICE-COMMITTEES-LIBRARIES: The Mayor
advised that there is a vacancy on the Roanoke Public Library Board
created by expiration of the term of office of Marc J. Small, and called
for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Gene Wirt.
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44
There being no further nominations, Mr. Wirt was appointed as
a member of the Roanoke Public Library Board, for a term ending
June 30, 2002, by the following vote:
ACTION:
FOR MR. WIRT: Council Members Hudson, Swain, Trout, White,
Wyatt, Harris and Mayor Bowers ................................................. 7.
CITY MANAGER: The City Manager called attention to a weekly
publication prepared by the City Manager's Office known as the
"Council Update", and requested input from Council on the format and
content of the publication.
There being no further business, the Mayor declared the meeting adjourned
at 4:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
ROANOKE CITY COUNCIL ..... ROANOKE COUNTY BOARD OF SUPERVISORS
February8,2000
12:00 noon
A joint meeting of the Roanoke City Council and the Roanoke County Board
of Supervisors was held on Tuesday, February 8, 2000, at 12:00 noon, at the
Roanoke County Administration Center, $204 Bernard Drive, Fourth Floor
Conference Room, Roanoke, Virginia, with Mayor David A. Bowers and Vice-Chair
H. Odell Minnix presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Council Members C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain, Linda F. Wyatt and Mayor David A.
Bowers ......................................................................................................... 5.
ROANOKE CITY COUNCIL MEMBERS ABSENT: Council Members William
White, Sr., and James O. Trout ........................................................................ 2.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Supervisors Bob L.
Johnson, Joe "Butch" Church and Vice-Chair H. Odell Minnix ............................ 3.
ROANOKE COUNTY BOARD OF SUPERVISORS ABSENT: Supervisor Harry C.
Nickens and Chairman Joseph P. McNamara .................................................... 2.
OTHERS PRESENT: Representing Roanoke City: Darlene L. Burcham, City
Manager; William M. Hackworth, City Attorney; James D. Grisso, Director of Finance;
Mary F. Parker, City Clerk; Willard N. Claytor, Director, Real Estate Valuation; Kit B.
Kiser, Director, Utilities and Operations; George C. Snead, Jr., Director, Public
Safety; Robert K. Bengtson, Director, Public Works; Glenn D. Radcliffe, Director,
Human Development; and Joseph D. Slone, Director of Technology; representing
Roanoke County: Don C. Myers, Assistant Administrator for Management Services;
Paul H. Mahoney, County Attorney; John M. Chambliss, Jr., Assistant Administrator
for Human Services; Mary H. Allen, Clerk to the Board; Anne Marie Green,
Community Relations Director; William Agee, Communications Coordinator; Gary L.
Robertson, Utilities Director; and Joyce W. Waugh, Assistant Director of Economic
Development.
The invocation was delivered by Vice-Chair Minnix.
Following lunch, the business session convened at 12:30 p.m.
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46
Vice-Chair Minnix welcomed the elected officials and administrative staff to
the meeting which provides an opportunity to work together as Roanoke Valley
governments.
WELCOME CENTERS-ECONOMIC DEVELOPMENT: Mayor Bowers advised
that the Commonwealth of Virginia has proposed a considerable investment in two
welcome centers: one at Williamsburg and one at Fredericksburg. He commended
former Senator J. Granger Macfarlane for his interest in the welcome centers, and
advised that the Governor, in his State of the Commonwealth Address, indicated that
he would support eight welcome centers, one in Fredericksburg and one in
Williamsburg, and it is believed that other welcome centers will be constructed
throughout the Commonwealth of Virginia and conceivably a welcome center could
be constructed between the New River Valley and Lexington. He encouraged
cooperation between Roanoke City and Roanoke County to secure funding for a
welcome center for this part of the Commonwealth.
Mr. Macfarlane advised that the Roanoke Valley Travelers Information Center
is not intended to be in competition with such projects as Explore Park, the new
interpretation center, activities of the City of Salem in and around the Salem Civic
Center, and efforts of the City of Roanoke to rehabilitate the downtown former
passenger rail station for the Roanoke Valley Convention and Visitors Bureau. He
noted that the City of Williamsburg has entered into an agreement with Colonial
Williamsburg and James City County to completely rehabilitate an entire multi block
area of downtown Williamsburg and to construct a large convention and visitors
bureau; and the City of Fredericksburg has agreed to support a large guest tourist
plaza complex area with an exit off of 1-95. He explained that House Bill 30 provides
planning funds for eight welcome centers to be constructed in eight different
Virginia locations, and for some time, it has been believed that a welcome center is
needed on 1-81 to attract tourists. He called attention to six acres of land owned by
the City, in addition to its other Carvins Cove land northeast of the intersection of 1-
81 and Plantation Road, as well as property owned by Hollins University, which
would provide a good location for a welcome center. He presented information on
a facility known as Tamarack that has been operating for approximately three years
in West Virginia at the intersection of 1-77 and 1-64 which is a $16 million project, with
$16 million in sales and $860,000.00 generated in sales tax for the State of West
Virginia. He advised that Tamarack provides the nation's first and only statewide
collection of handmade crafts, arts and cuisine and is strategically positioned to
draw upon a traffic market of 50 million travelers annually. He stated that the
Roanoke Valley has an opportunity to construct at Tamarack-like facility that would
enhance not only the concept of a visitors and tourist center, but would create jobs,
tax money and opportunities for small business owners to sell their arts and crafts
in this type of setting. He encouraged Roanoke City and Roanoke County to create
a climate of agreeability and acceptance, along with their respective economic
development staffs, to obtain a line item in the Governor's budget this year as one
of the eight welcome centers proposed for construction. He offered to coordinate
a tour of the Tamarack facility for Roanoke City and Roanoke County
representatives.
Vice-Chair Minnix suggested that the remarks of Mr. Macfarlane be referred
to the City Manager and the Roanoke County Administrator for study and report to
their respective governing bodies.
VISITOR'S INFORMATION CENTER-ECONOMIC DEVELOPMENT: Joyce W.
Waugh, Assistant Director of Economic Development, presented an update on the
Blue Ridge Interpretative Center which is being designed as a partnership between
the National Park Service, Roanoke County and Virginia's Explore Park, and advised
that the partnership builds on a consensus planning effort among localities and
regional groups in the Greater Roanoke Valley area. She stated that the purpose of
the interpretative center is to orient visitors to the Blue Ridge Parkway and to the
surrounding region and to interpret the cultural heritage, scenic qualities and
recreational features of the parkway region in this area of Virginia; and the project
will include the history of the Blue Ridge Parkway and regional tourism information.
She explained that a Cooperative Agreement directing Federal funds to Roanoke
County is currently in effect which includes: $250,000.00 - National Park Service
(design/construction), $529,800.00 - Federal Highway Administration (construction),
$330,000.00 Roanoke County, $100,000.00 - Regional Alliance (final
design/infrastructure), for a total to date of $1,209,000.00. She advised that
estimated construction cost of the project is $1.9 million, which includes 9,000
square feet, fixtures, furnishings and equipment, site work, landscaping, electrical
upgrade, wastewater upgrade, interpretative exhibit detailing, fabrication and
installation, detailed design has been completed, and water and sewer lines have
been extended. She explained that Virginia's Explore Park will own, operate and
maintain the Interpretative Center when completed; the National Park Service will
continue as a partner as required by Federal funds; and a second cooperative
agreement is being developed related to ownership, operation and maintenance.
She advised that Virginia's Explore Park agrees to donate land for the Interpretative
Center and contribute access to existing water and sewer systems which will require
extensions and connections; annual estimated cost of staffing, operations, utilities
and maintenance is $57,650.00; Roanoke County proposes to provide in-kind staffing
or additional monetary contributions and the National Park Service proposes to
assist with staffing through the Eastern National Monument Association which is a
non-profit group affiliated with the National Park Service.
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EMERGENCY SERVICES: William Agee, Communications Coordinator,
Roanoke County, presented a history of the 800MHZ Radio system, which is a 23
channel operation that is utilized by Police, Fire, Rescue, Emergency Medical
Services, Sheriff's Departments and other public safety agencies from Roanoke
County, Roanoke City and the Town of Vinton.
Joseph D. Slone, Director of Technology, City of Roanoke, advised that the
regional radio project is successful, and reviewed the benefits of the joint system
for citizens of the Roanoke Valley, which provides the capability for fire and other
emergency medical service agencies to communicate with each other in a specific
and enables the police departments to monitor the actions of each other in a pursuit
situation. He explained that considerable Y2K planning took place at the 911 centers
which led to disaster preparedness and a contingency exercise with back up
equipment in the event of equipment failure; therefore, backup equipment for
redundancy planning is in place. He commended the teamwork that was involved
to bring together a technical and complex project from two different cultures of
doing business; and from a technical point of view, the project was done on time,
within budget and the system is fully operational. He advised that the City converted
its fire/emergency medical services operations to the new system in February 1999,
police converted to the new system in June 1999, the Departments of Public Works,
Engineering, Building and Planning, and Utility Line Services have converted to the
new system, and the two remaining City departments, Refuse Collection and Parks
and Grounds, will be converted by July, 2000.
JUVENILE CORRECTIONAL FACILITIES: John M. Chambliss, Jr., Assistant
Administrator for Human Services, Roanoke County, advised that Phase I of the
Juvenile Detention Center, which is being developed at Coyner Springs, is partially
complete consisting of four pods of beds which is a little over one-half of the
ultimate design of the facility. He stated that it is anticipated that three of the four
pods, which is approximately 48 beds, will be available for use in late May or early
June 2000, bids will be received for furnishings and equipment, the two larger pods
are already under roof, and during the construction phase, the City of Roanoke has
continued to operate the facility. He explained that a special feature proposed for
the new facility will be view conferencing capability so that residents of the facility
will not have to be transported back and forth to the courts for hearings which will
allow hearings to be conducted through the means of video camera and computer
systems linked together by telephone circuitry. He stated that it is planned to make
beds available to the participating localities on the same ratio that was approved in
the needs assessment: 48 beds are anticipated to be used, with 24 beds allocated
to the City of Roanoke,12 beds to Roanoke County, six beds to the City of Salem, five
beds to Franklin County and one bed to Botetourt County. He added that one of the
pods will be used for administrative/food preparation, and abatement will begin
immediately for any hazardous materials in the existing facility, much of which will
be torn down in order to renovate and construct the remaining pods/beds, for an
ultimate capacity of 81 beds which are anticipated to be available on July 1, 2000.
He added that the project has been a regional effort with assistance by State
agencies, and the Juvenile Detention Commission has issued revenue bonds to
finance capital improvements for the facility which have been structured so that
when reimbursement from the State's share of the money is received, those parts
of the bonds will be paid off and the balance of the debt service will be incorporated
in the per diem cost so that the locality using the bed will pay debt service as well
as operating costs.
Glenn D. Radcliffe, Director, Human Development, City of Roanoke, addressed
operating issues and advised that it is expected to receive 50 per cent of
construction and operational costs from the State. He added that presently, the
State cap funding for construction is $52,000.00 per bed and operational cost is
$26,000.00 per bed. He called attention to pending legislation in the General
Assembly to increase construction cost to $59,000.00 per bed and $28,500.00 per
bed for operational cost, which would provide approximately $800,000.00 in
additional funds from the State. Since the number of beds have been increased, he
advised that the number of staff positions has also been increased by 18 juvenile
care workers, and it is hoped to hire the additional staff by April 15 which will allow
time fora training period prior to opening in May/June 2000; and the Superintendent
of the facility is expected to be on staff by April/May, 2000.
WATER RESOURCES: Kit B. Kiser, Director, Utilities and Operations, City of
Roanoke, presented an update on water line connections. He advised that the
Carvins Cove Reservoir level has recovered from an all time Iow point of 29.2 feet
below spillway on September 1, 1999, to its current level of 13.7 feet below spillway
on February 8, 2000. He stated that following the City's declaration of a water supply
emergency in June, 1999, and the subsequent agreement with Roanoke County for
all water purchases, effective July 1, 1999, the City purchased water from Roanoke
County, the City of Salem, and the Town of Vinton until December 22, 1999, at which
time the Carvins Cove level had gained to 15 feet below spillway level.
Mr. Kiser stated that the one raw water well at Carvins Cove Filter Plant is
complete; City staff is negotiating a contract to recommend to Council to locate,
design and supervise construction of three additional wells, one at Carvins Cove
recreation area, one additional raw water well at the Filter Plant and one finish water
production well thatwould use the existing Riverland Road, S. E., water storage tank
as a chlorine contact tank. He added that all planned interconnections have been
made, except the one involving joint City/County construction of 11,000 feet of a 16
inch line along Lock Haven Road, which construction, planned for this spring, will
complete the connections needed to allow the City to purchase a net volume of four
million gallons per day from Roanoke County.
Mr. Kiser explained that rather than the City selling the County two million
gallons of water per day, the City will have the ability to purchase four million
gallons per day from the County, up to two million gallons per day from Salem and
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a little more than one million gallons per day from the Town of Vinton (depending on
the water system demands for those jurisdiction on a day to day basis); and, in
effect, the changes made prior to 1999, those made in 1999 and those planned this
spring mean that the City can reduce the draw from Carvins Cove Reservoir by nine
million gallons per day; during the height of the drought last fall, and during the
mandatory restrictions phase that began when the Reservoir level reached 24 feet
below spillway, the demand on Carvins Cove dropped from a normal output of 16
million gallons per day to six million gallons per day; and these changes led to a 28
per cent water rate increase, 18 per cent of which became effective on January 1,
2000, and the remaining ten per cent will be effective on January 1, 2001.
Mr. Kiser advised that the Carvins Cove Reservoir has not recovered and it is
not known if it will recover this spring; however, if the Cove does not recover, the
City should consider resuming the purchase of water if the level drops to 18 feet
below spillway, rather than waiting to see if the level drops to 22 feet as was done
in 1999. Also, he noted that the Roanoke Valley Alleghany Regional Commission has
invited representatives from the City of Roanoke, the City of Salem, the County of
Roanoke, the Town of Vinton, and Botetourt County to discuss water supplies and
system interconnections, and representatives of Bedford County are to be invited
to the next meeting; Council Member W. Alvin Hudson, Jr., represents the City of
Roanoke at the meetings; and the Commission has embraced the following goals:
Examine present and future needs,
Establish as many system interconnects as feasible,
Maximize utilization of existing resources,
Make recommendations for adequate water supply for the region's future.
He added that the Commission has identified a list of major system
interconnections.
Gary L. Robertson, Utilities Director, County of Roanoke, presented
information on water interconnections, specifically in regard to existing connections
prior to the summer of 1999 which allowed the City of Roanoke to get water from
Roanoke County at only two locations: Grandin Road and Ogden Road. Since 1999,
he called attention to construction of the Lock Haven I line from Route 419 to Lock
Haven Road and 1-81 that allowed Roanoke County to serve the North Lakes area
located in Roanoke County which decreased the demand for water from the Carvins
Cove Reservoir, and provided two more interconnections to Roanoke City that
allowed the Valley Point/North Lakes Drive area to be served. Next, he stated that
Roanoke County constructed a small section of water line from Penn Forest
Boulevard to Route 419 along Colonial Avenue which allowed the County to take a
small section of line between Brambleton Avenue, Colonial Avenue and Route 419
to the City line and provide two more water lines to the City via Spring Hollow; and
in the summer of 1999, the City made a connection to the County's line along Route
460 at the City/County line which allowed the City to obtain water from the Town of
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Vinton. He explained that the Lock Haven II line will be jointly constructed by the
City and the County, Roanoke County prepared the design and will provide all
building materials and City crews will provide the construction, which consists of
about two miles of water line along Lock Haven Road to Belle Haven Road and will
provide the capability to serve most of the remaining parts of North County with
Spring Hollow water and provide two to four interconnections to Roanoke City in the
northern part of Roanoke County. He advised that with completion of the last water
line, there is the capability to bring Spring Hollow water to approximately two-thirds
of the Roanoke Valley.
At this point, 1:30 p.m., Mayor Bowers left the meeting and Vice-Mayor Harris
presided over the remainder of Roanoke City's participation in the joint meeting.
LEGISLATION: Mr. Johnson advised that the governments of the Roanoke
Valley should organize and join forces to defend their positions in order to receive
their fair share of funding from the Commonwealth of Virginia. He stated that the
Roanoke Valley must either speak as one voice in this part of the Commonwealth,
or the localities will be left behind. He urged that elected and appointed officials join
forces with their colleagues from this part of the state and defend their positions.
There being no further business, the Vice-Mayor declared the City Council
meeting adjourned at 1:40 p.m.
APPROVED
ATTEST:
Mary Fo Parker
City Clerk Mayor
52
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
February 22, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
February 22, 2000, at 12:15 p. m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, Virginia, with Mayor David A. Bowers presiding, pursuant to Rule 1,
Reqular Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke
(1979), as amended.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr. and Mayor David A.
Bowers ..................................................................................................... 7.
ABSENT: None .................................................................................... -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
At 12:20 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Municipal Building, with Mayor Bowers presiding, and
all Members of the Council in attendance.
ZONING: The City Manager introduced Evelyn S. Lander, Chief, Planning and
Community Development, for a briefing on the proposed Raleigh Court rezoning and
an update on citizen concerns, which is scheduled for a public hearing at the
7:00 p.m. Council session.
Ms. Lander advised that in January, 2000, Council approved an amendment
to the RM-1, Multi-Family Residential Zoning District, that helped to address one of
the housing issues facing many of Roanoke's neighborhoods, which is the
abundance of multi-family development within the City. She stated that
approximately 45 per cent of the City is presently zoned for multi-family development
which is not a healthy balance, with too many persons and families living on small
lots or in townhouses that have been converted to apartments. She added that the
abundance of multi-family zoning and development goes back to urban renewal
efforts during the 1960's when much of the City was targeted for higher density
housing and industrial development which was, at the time, an answer for
revitalizing the City. She stated that redevelopment did not occur in that pattern and
some of Roanoke's neighborhoods are left with now undesirable zoning patterns
that do not reflect the existing or future desirable land uses across the City. She
explained that the public hearing on the 7:00 p.m., Council docket involves changes
in the zoning district in Greater Raleigh Court, which changes have been
recommended by the City Planning Commission and are the result of a
neighborhood planning effort that was completed in Raleigh Court last year, and will
be addressed in other neighborhoods across the City. She added that the plan that
was adopted by Council in May 1999 recommended that the City evaluate the multi-
family, RM-I and RM-2 zoning district in Raleigh Court, review existing land uses and
patterns and determine where changes were needed to promote neighborhood
stabilization and compatible balanced housing which would encourage residential
property investment. She stated that approximately 40 per cent of Raleigh Court is
zoned for multi-family development; the proposed zoning changes are not meant to
target rental housing versus owner occupied housing, but are intended to match
existing land uses and development patterns with those that are desired for the
future. She further stated that the City Planning Commission wishes to promote
compatible residential development that allows for development that is suitable
according to lot size, to appropriate population density and to protect all property
investments. She advised that public workshops were held with residents of
Raleigh Court, members of the Roanoke Regional Home Builders Association,
members of the Roanoke Valley Association of Realtors and other interested
neighborhood leaders to discuss housing and zoning issues facing Raleigh Court,
because many of these issues are also shared by other neighborhoods, and as a
result of the workshops, the RM-1 amendment was approved by Council, and the
Planning Commission then began to look specifically at areas in Raleigh Court
where zoning and existing land use conflicted. She stated that once those areas
were identified and discussed with the Planning Commission, a public hearing was
scheduled for January 12, but prior to the public hearing all property owners, which
totaled over 1000, were mailed a detailed letter notifying them of the proposed
rezoning and explaining the purpose of the rezoning proposal, all of the properties
were individually posted, two legal advertisements were placed in The Roanoke
Times and additional information was published in the City Page of The Roanoke
Times.
Ms. Lander reviewed the following specifics of the proposal:
The City Planning Commission has identified five areas for
comprehensive rezoning changes, as more fully set forth on a map
which was provided to each Member of Council; 312 parcels are
recommended for rezoning from RM-2 to RM-1 and 702 parcels are
recommended to be rezoned from RM-I to RS-3, which areas are
inappropriately zoned based on existing land use and are desired for
appropriate future development. City planners designated these areas
based upon a specific criteria for drawing zoning boundaries, and lines
were drawn that would result in consistency of zoning on both sides of
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the street to insure that there is equality in similarly situated properties,
and to minimize the number of non-conforming properties or those
uses that would not be permitted under the new zoning district;
therefore, areas were selected for change where at least 80 per cent of
the existing uses were of the same land use. Even with the proposed
rezoning changes, approximately 20-25 per cent of the Greater Raleigh
Court neighborhood will continue to be zoned for multi-family
development which is important because all of Roanoke's
neighborhoods have to provide a healthy balance of various housing
types and provide affordable housing, and Raleigh Court is not trying
to promote an elitist neighborhood where all property is zoned single
family. It was determined in the various meetings and at the City
Planning Commission public hearing that was held in January that
property owners who have an existing duplex or apartment will be
permitted to continue to use the properties and to sell the properties
with that use; however, if the properties are discontinued for greater
than two years, or if the property is damaged by greater than 50 per
cent, that particular use would not be permitted under the new zoning
district and could not be reestablished or reconstructed, therefore, any
new use of the property must be in accordance with the uses that are
permitted in that district. The 50 per cent provision was identified by
some citizens as an area of concern, especially by those persons who
have existing uses that could become non-conforming. This provision
has been included in the zoning ordinance for a number of years and
citizens requested that the City Planning Commission review the
requirement to insure that their investment, especially in regard to bank
refinancing and for insurance purposes, would be protected. As a
result of research following the City Planning Commission meeting in
January, the City's Zoning Administrator advised that for the last ten
years, there have been no instances of non-conforming structures
being destroyed to the extent that they could not be rebuilt. Planning
staffthen researched how other communities address non-conforming
uses and found that other cities had instances where the uses were
able to be rebuilt, even if they were destroyed beyond 50 per cent, and
the City discovered that its ordinance was more conservative than
certain other communities. In response to citizen concerns, Planning
staff is currently working with the City Attorney's Office on specific
language that will amend the City's Zoning Ordinance to allow the
reconstruction of certain non-conforming uses, such as if the structure
is a residential property in a residential zone, the structure could be
reestablished if it is damaged by greater than 50 per cent. Planning
staff will submit a draft amendment to the City Planning Commission
at its meeting on March 15, followed by a public hearing on April 19,
and Council could hold its public hearing on May 15.
55
In summary, Ms. Lander advised that the zoning recommendations that
Council will consider at its 7:00 p.m., session this evening are important
recommendations that are needed in the Raleigh court neighborhood to balance
housing types, to encourage investment and to protect the quality of life for the
residents residing in the area and for those residents that the City wishes to attract
to the area. She asked that the concerns of residents regarding the 50 per cent
damage provision be placed in the proper perspective and not be used as a reason
for delaying the needed action for zoning changes in Greater Raleigh Court.
ACTION: Without objection by Council, the Mayor advised that the briefing would be
received and filed.
POLICE DEPARTMENT: The City Manager introduced a briefing with regard
to the new Roanoke City Police Building, 348 Campbell Avenue, S. W., design,
construction, and bid schedule, and additional facilities that will be required to
accommodate the total needs of Roanoke's Police Department of the future.
George C. Snead, Director, Public Safety, advised that in the early 1970's, the
Police Department moved to its existing facility which was intended to be a seven
to ten year solution. He stated that Phase I of the project will address many
compelling key issues for the Police Department to operate out of the existing
structure. He called attention to a report of Daniel Smith and Associates, a firm
employed by the City to review all City space needs in 1996, which identified the
Police Department as the number one priority for facility needs throughout the City;
and the Capital ImprOvements Program Citizens Advisory Committee identified the
space needs of the Police Department as a critical project, and Council supported
and funded the recommendation. Mr. Snead explained that the original building
consisted of 20,000 square feet of floor space on two floors, plus a partial basement,
the project includes a third floor, plus remodeling the original two floors to
accommodate 24 hour police activities; and an additional 7,600 square feet of space
was added to the rear of the building at the basement and first floor level to
accommodate other 24 hour police functions, for a total project area of 37,600
square feet. He advised that Police Department administration will remain in the
Third Street Building until Phase II of the building and will duplicate the square
footage. He noted that bids were received on December 22, 1999 with Thor, Inc.,
submitting the Iow bid in the amount of $4,335,000.00 and 390 consecutive calendar
days construction time, which bid exceeded available funding for the project; and
negotiations took place which resulted in a cost reduction for a contract amount of
$4,015,200.00.
Bane Coburn, representing the City Engineer's Office, discussed the concept
of the project, and Larry Doyle and Ronald Martin, representing Martin and
Associates, Architects and Engineers, explained project details.
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ACTION:
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
At 1:35 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Tuesday, February 22, 2000, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr. and Mayor David A.
Bowers ..................................................................................................... 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
INTRODUCTIONS AND PRESENTATIONS:
SISTER CITIES: The Mayor introduced guests from St. Lo,
France, one of Roanoke's Sister Cities on the Normandy coast. He
presented each member of the delegation with a Honorary Citizen
Certificate.
ACTS OF ACKNOWLEDGEMENT-FLOOD REDUCTION/CONTROL:
The Mayor presented a Plaque of Recognition to John G. Reed,
representing the City Engineer's Office, for his work in connection with
the successful participation by the City of Roanoke in the National
Flood Insurance Program Community Rating System, in recognition of
a series of activities undertaken by the City of Roanoke to protect its
citizens from losses by flooding and for significantly exceeding the
requirements for National Flood Insurance Program participation and
effective flood plain management.
On behalf of the Council, the Mayor commended and
congratulated Mr. Reed for his work in connection with the City's flood
insurance program.
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POLICE DEPARTMENT-ACTS OF ACKNOWLEDGEMENT:
Mr. Harris offered the following resolution:
(#34686-022200) A RESOLUTION expressing appreciation to the
Retired Persons Services for their generous donation of a Malinois
canine for the police department's canine unit. ~
(For full text of Resolution, see Resolution Book No. 62, page 494.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34686-022200.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
The Mayor presented a ceremonial copy of the above referenced
resolution to John Morgan and John Payne, representing the Retired
Persons Services.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
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ACTION'
ACTION:
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ...................................................................... -0.
CITY SHERIFF-CITY JAIL: A communication from Mayor David A.
Bowers transmitting correspondence from the Honorable George M.
McMillan, City Sheriff, advising that the Roanoke City Jail has been fully
accredited by the National Commission on Correctional Health Care,
was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
ROANOKE NEIGHBORHOOD PARTNERSHIP-ROANOKE ARTS
COMMISSION-OATHS OF OFFICE-COMMITTEES: The following reports
of qualification were before Council:
Carl D. Cooper as a member of the Roanoke Neighborhood
Partnership Steering Committee for a term ending
November 30, 2002; and
Mark C. McConnel as a member of the Roanoke Arts
Commission for a term ending June 30, 2001.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ECONOMIC DEVELOPMENT: Philip F. Sparks, Executive Director,
Roanoke Valley Economic Development Partnership, presented an oral
Annual Report of the Partnership. He advised that the Johnson &
Johnson Vision Products announcement occurred in 1999, and was an
investment of $125 million with approximately 600 new jobs in Phase
I, and Phase II will be an investment of about $200 million, and more
than 1200 jobs; a $38 million project in Botetourt County generated 200
new jobs; and a $17 million investment project in Craig County created
initially approximately 88 jobs. In terms of projects addressed by the
Partnership last year, he stated that $179 million was invested, and 874
new jobs were established in the short term. He advised that from 1980
to 1998, the Roanoke Valley Economic Development Partnership and its
partners consisting of the various localities have announced
approximately $670 million worth of projects and retail sales
correspondingly have grown approximately $1.7 billion.
Without objection by Council, the Mayor advised that the Annual
Report would be received and filed.
PETITIONS AND COMMUNICATIONS:
HEALTH DEPARTMENT-YOUTH-CHIP: A communication from
Vice-Mayor C. Nelson Harris advising that the City Health Department's
Dental Program, which has provided vital services to Roanoke's
children and to their families over the years, is now in jeopardy, was
before Council.
Vice-Mayor Harris further advised that the Dental Program is not
mandated by the Commonwealth of Virginia and therefore, is no longer
receiving financial support from Richmond; the Dental Program's future
is further complicated by its ongoing struggle to attract and to retain a
qualified, full-time dentist due to salary and other components;
consequently, the Dental Program is no longer operating at capacity as
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it has in recent years; and given the critical service this program
provides and the population it serves, it is hoped that Council will seek
whatever means possible to assist the program and to enable it to be
brought back to the service standard advocated by the City's Health
Department officials.
It was further advised that during the period of July 1, 1998,
through June 30, 1999, the Roanoke City Health Department Dental
Program recorded 2,100 patient visits, resulting in services valued at
$243,722.00; a few years ago, the Roanoke City Health Department
Dental Program employed two full-time dentists; presently, there is one
part-time dentist and given the fact that Roanoke City has over 7,000
children who, under Federal guidelines, qualify for free or reduced-
price school lunches, the client population for this service is significant
and far exceeds the ability of being adequately served by a part-time
position.
Vice-Mayor Harris pointed out that while Medicaid does pay up
to a certain amount for dental care, the vast majority of private sector
dentists in the area do not accept Medicaid patients; therefore, he
recommended that the matter be referred to the City Manager for
review. He noted that the City Health Department plans to forward a
request to Council for funding, and may ask Council, through a
Supplemental Budget request, to provide the financial difference
between operating costs of the program and what the Health
Department receives in payments and reimbursements; it is anticipated
that the request will be in the range of $60,000.00 to $70,000.00, and
while this request will be a matter for*2000-01 budget study in the
coming weeks, he requested the support of Council in addressing the
matter.
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that the communication be referred to the City
Manager for study, report and recommendation and to 2000-01 budget
study. The motion was seconded by Ms. Wyatt.
Council Member Swain requested input from the school system
in regard to sharing in the cost of the dental program; Council Member
Trout suggested that the matter be included in the City's 2001
Legislative Program for funding assistance from the General Assembly
based upon the average household income level, and inquired as to
whether dental care services are provided by the Bradley Free Clinic;
and the Mayor requested a clarification as to why Roanoke County and
the City of Salem provide dental health care for children through their
public Health Department, while the Roanoke City Health Department
does not provide the same service.
Robin Haldiman, representing the Child Health Investment
Partnership (CHIP), encouraged the City to address the issue, and
advised that in a statewide study of Medicaid, only 18 per cent of
children with Medicaid had access to the services of a dentist. She
stated that 218 children under the Child Health Investment Partnership
previously had access to the services of the Roanoke City Health
Department dentist, however, that access is no longer available. She
advised that based on statistics in a study performed by the Community
Based Health Care Coalition, the second leading excuse for school
absenteeism in the Roanoke Valley is tooth ache related causes. She
implored Council to consider the consequences of the lack of dental
care services for the children of the Roanoke Valley.
The motion offered by Mr. Harris', seconded by Ms. Wyatt was
unanimously adopted.
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$36,000.00 for the Addison Aerospace Middle School
renovation project for the replacement of auditorium
lighting and sound systems; funding will be provided from
1997 Capital Bond Funds.
$85,322.00 from the Capital Maintenance and Equipment
Replacement Fund to provide for the division-wide
replacement of music instruments, for administrative
computer technology, for equipment replacement in the
magnet school programs, for facility maintenance
equipment needs, for high school athletic field
improvements, and for the replacement of a food service
delivery vehicle.
$18,881.00 for the Perkins Act program to provide funds
for vocational equipment; this continuing program will be
100 per cent reimbursed by Federal funds.
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ACTION:
$1(~,081.00 for the Western Virginia Regional Science Fair;
this continuing grant program will be funded with
contributions from participating school districts with a
local match of $2,000.00.
$22,134.00 for the Refugee School Impact Grant; this new
grant program will use Federal funds on a reimbursement
basis to provide services to refugee children.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34687-022200) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, School and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 496.)
Mr. Trout moved the adoption of Ordinance No. 34687-022200.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
CITY CODE-JUVENILE CORRECTIONAL FACILITIES-PENSIONS:
A communication from Jesse A. Hall and Glenn D. Radcliffe,
Commissioners, Roanoke Valley Detention Commission, advising that
on October 7, 1998, the Roanoke Valley Detention Commission (RVDC)
Service Agreement was executed by the following localities: City of
Roanoke, City of Salem, County of Botetourt, County of Franklin and
County of Roanoke, was before Council.
It was further advised that RVDC was created to renovate the 21
bed facility and construct an addition to the existing Detention Center,
and to equip, maintain and operate the expanded 81 bed Detention
Center; upon completion of Phase I, scheduled for May 2000, the facility
will be placed in service and the RVDC will assume responsibility for
ACTION:
operation; Section 4.10 of the Service Agreement states that current
employees of the existing Detention Center will become employees of
the Commission, but will remain members of the City of Roanoke
Pension Plan; and the service agreement did not provide for new
employees hired by the RVDC to be members of the City's Pension
Plan.
It was explained that the Commission adopted a resolution on
January 20, 2000, requesting that all new full time employees also be
members of the City's pension plan; and required contributions on
behalf of the employees will be paid to the Pension Plan by the RVDC.
Mr. Hall and Mr. Radcliffe recommended that Council adopt an
ordinance authorizing current and future employees hired by the
Roanoke Valley Detention Commission to be eligible for membership
in the City's pension plan, which recommendation has been discussed
with the City Manager and the Director of Finance, both of whom
concur in the recommendation.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34688-022200) AN ORDINANCE amending and reordaining
§22.1-3, Membership Generally, of Chapter 22.1, Pensions and
Retirement, of the Code of the City of Roanoke (1979), as amended, by
adding a new subsection, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 497.)
Mr. Trout moved the adoption of Ordinance No. 34688-022200.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
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BRIEFINGS: None.
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ITEMS RECOMMENDED FOR ACTION:
PUBLIC WORKS-ENVIRONMENTAL POLICY: The City Manager
submitted a written report advising that the City of Roanoke has been
working to resolve environmental issues at the Public Works Service
Center and is now ready to move forward with a goal to assure that
such incidents are not repeated and to ensure that Roanoke remains in
compliance with all environmental rules and regulations; and it is the
goal of the City to set an example in the area of environmental concerns
by taking a proactive approach to make the City a better place to live
and to work by finding ways to continually enhance the environment.
It was further advised that on January 19, 2000, a 15 member
environmental policy team, which included representatives of the City
Attorney's Office, the City Manager's Office, Public Safety and Public
Works, prepared a draft environmental policy statement, which will
govern operational methods for all facilities that the City of Roanoke
operates or controls; and employees at all levels will be trained,
monitored, and required to adhere to every aspect of the policy
statement.
ACTION:
It was explained that the policy statement, upon approval by
Council, will be the backbone of Roanoke's Environmental Management
System; and Council's approval is necessary to enable immediate steps
to incorporate the environmental management system into Roanoke's
standard business practices and to initiate employee training.
The City Manager recommended that Council approve a
proposed Environmental Policy for the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34689-022200) A RESOLUTION adopting an Environmental
Policy for Roanoke.
(For full text of Resolution, see Resolution Book No. 62, page 498.)
Mr. White moved the adoption of Resolution No. 34689-022200.
The motion was seconded by Mr. Harris.
Mr. William Tanger, 223 Albemarle Avenue, S. W., (business
address) advised that he finds no fault with the City's proposed
environmental policy; however, he encouraged more specificity
whereby the City will periodically review environmental objectives. He
spoke in support of an annual environmental review that would provide
citizens with a report on how the City rates in regard to such subjects
as air quality, solid waste, and condition of the City's water supply for
both drinking and swimming, etc.
Upon question, the City Manager indicated that Council will
receive an interim report on implementation of the environmental policy
within three to six months, followed by annual reports.
Resolution No. 34689-022200 was adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-BUDGET-WATER RESOURCES:
The City Manager submitted a written report advising that the No. 7
methane gas powered blower engine at the Water Pollution Control
Plant has been in service since 1973 and has outlived its economic life
and needs to be replaced; it has been determined that a variable
frequency drive electric motor will provide dependable service with less
maintenance and repair than the present engine; after proper
advertisement, proposals were received on January 7, 2000, for the
design of the 1750 HP 4160 Volt variable frequency drive electric motor,
development of contract documents for construction of the motor, and
supervision of the purchase and installation of the motor at the Water
Pollution Control Plant; bids will be taken on the motor and installation
after completion of contract documents; and only one proposal was
received from Spectrum Engineers, P. C.
It was further advised that Spectrum Engineers, P. C. designed
the original 1700 HP direct drive motor and related work; after
interviewing the firm, the review team deemed Spectrum Engineers
capable of the design work for the project, and a fee for engineering
design and other services was negotiated in the amount of $21,000.00;
it is estimated that cost of construction of the project is $550,000.00;
therefore, the fee for design and other services is reasonable; and
funding exists in the Water Pollution Control Plant Retained Earnings
Account to be transferred as follows:
66
ACTION:
Fee for Services
Advertising, reproduction of
contract documents, etc.
Total
$21,000.00
2,000.00
$23,000.00
Funding needs to be appropriated to a new capital account in the
Sewer Fund entitled, "Variable Frequency Drive Electric Motor."
The City Manager recommended that Council adopt a proposed
budget ordinance to appropriate funds for a contract with Spectrum
Engineers, P. C., to perform the above described services.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34690-022200) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 499.)
Mr. Trout moved the adoption of Ordinance No. 34690-022200.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-BUDGET-FLOOD
REDUCTION/CONTROL: The City Manager submitted a written report
advising that drainage problems have existed for many years along
Salem Turnpike in the vicinity of 29th Street to 31st Street, adjacent to
the Lansdowne Park neighborhood, which include standing water on
and along the roadway and drainage and erosion problems on private
property; the scope of work for a project to address the situation will
include evaluation of drainage watersheds for the area and preparation
of engineering design and construction documents for drainage
structures and systems as required and within the project budget.
ACTION:
funding established in the 1997 Bond Referendum; following a Request
for Proposals and review of proposals, Lumsden Associates, P. C., was
selected to perform design services for the project; the proposed
contract with Lumsden Associates, P. C., provides for an engineering
design of the Salem Turnpike Drainage Project within the construction
and property rights acquisition budget of $458,420.00; engineering
design will utilize grading, curb and gutter, storm drain piping and
drainage structures as required; Lumsden Associates, P. C., submitted
a proposal of $37,800.00 for professional design services and adding
a ten per cent ($3,780.00) contingency for potential scope of work
changes in project design would bring the total fee to $41,580.00; and
information mailers will be sent to individual property owners and
neighborhood meetings will be scheduled from conceptual to final
design phases.
The City Manager recommended that Council transfer funds for
the design of the Salem Turnpike Drainage Project, 29th Street to 31st
Street, as follows:
Public Improvement Bond Series 1992A,
Account No. 008-052-9700-9176
Public Improvement Bond Series 1996,
Account No. 008-052-9701-9176
Total
$18,280.00
23,300.00
$41,580.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34691-022200) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 500.)
Mr. Trout moved the adoption of Ordinance No. 34691-022200.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
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68
Council Member Swain advised that itwas his understanding that
a meeting will be scheduled in the near future by City staff regarding
the Forest Park Watershed situation, and suggested that neighborhood
leaders be invited to participate.
BUDGET-CONSULTANTS REPORTS-WATER RESOURCES: The
City Manager submitted a written report advising that in response to the
1999 drought and water conservation efforts, City staffwas directed to
investigate alternative water supply sources; one such alternative is the
use of groundwater, more commonly known as wells; a Preliminary
Groundwater Resource Development Report was prepared for the City
by HSI Geotrans of Glen Allen, Virginia, which concluded that there is
a good opportunity for development of groundwater resources in the
City of Roanoke and identified eight potential well sites; and one
production well has been drilled and placed into service at the Carvins
Cove Water Treatment Plant which is currently producing
approximately 300,000 gallons of water per day.
It was further advised that the proposed engineering services
contract with Mattern & Craig, Inc., and its subcontractor, HSI Geotrans,
will provide for further groundwater resource development; the
contract will provide engineering services for the design and
development of construction documents for one additional production
well at Carvins Cove, a well system to provide potable water to the
concession area at Carvins Cove, and one production well to be located
in southeast Roanoke City; and contract value is $135,525.00 and
estimated total cost of developing the proposed wells, including the
contract, is approximately $625,000.00.
The City Manager recommended that she be authorized to
execute a contract with Mattern & Craig, Inc., for groundwater
development, in a form to be approved by the City Attorney, at an initial
contract value of $135,525.00; and authorize the Director of Finance to
appropriate $150,000.00 from Water Fund Retained Earnings to an
account entitled, "Groundwater Development", to provide funds for the
contract and a $14,475.00 contingency fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34692-022200) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water Fund Appropriations, and providing for
an emergency.
ACTION:
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 501.)
Mr. Trout moved the adoption of Ordinance No. 34692-022200.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34693-022200) A RESOLUTION authorizing a contract with
Mattern & Craig, Inc., for engineering services for the design and
development of construction documents and related work for wells or
systems for alternative water supplies.
(For full text of Resolution, see Resolution Book No. 62, page 502.)
Mr. Trout moved the adoption of Resolution No. 34693-022200.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that the Police Department currently
has no specialized domestic violence response unit; felony domestic
violence crimes are investigated by the Criminal Investigations Bureau,
while most misdemeanor domestic violence crimes are investigated by
the patrol officer who receives the initial report; and the need exists to
provide investigation, support, and documentation of domestic
violence offenses in the City.
It was further advised that the Virginia Department of Criminal
Justice Services (DCJS) provides annual grant funds for activities
which increase the apprehension, prosecution, and adjudication of
persons committing violent crimes against women, which program is
known as "Services, Training, Officers, Prosecution Violence Against
Women (V-STOP); in calendar year 1999, DCJS grant funds provided
the Police Department with a half-time Domestic Violence Specialist
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7O
ACTION:
who provided services to 630 victims of domestic violence; DCJS grant
funds, in the amount of $33,721.00, have been awarded for calendar
year 2000, which funds will expand the half-time Domestic Violence
Specialist to a full-time position to provide services to approximately
1400 victims; and V-STOP funding will continue through 2001 and is
anticipated to be extended through 2003, with annual reapplication for
funds required.
The City Manager explained that to fully implement V-STOP grant
activities, the City will provide an in-kind match of $22,212.00; and as
the City in-kind match, a Senior Police Officer will work part-time
(salary plus benefits) investigating domestic violence cases in
coordination with the Domestic Violence Specialist civilian position.
The City Manager recommended that Council authorize
acceptance of grant funds and that she be authorized to execute grant
agreement(s) and any other grant documents related to the V-STOP
grant; and that Council appropriate $33,721.00 from the Virginia
Department of Criminal Justice Services V-STOP grant program to
accounts established by the Director of Finance in accordance with
State grant requirements.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34694-022200) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 502.)
Mr. Hudson moved the adoption of Ordinance No. 34694-022200.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34695-022200) A RESOLUTION accepting the Services,
Training, Officers, Prosecution Violence Against Women (V-STOP)
Grant offer made to the City by the Virginia Department of Criminal
Justice Services and authorizing execution of any required
documentation on behalf of the City.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 504.)
Mr. Hudson moved the adoption of Resolution No. 34695-022200.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Council Member Wyatt inquired as to the specific type of training
required for the Senior Police Officer investigating domestic violence
cases; whereupon, the Director of Public Safety advised that he would
provide detailed information regarding the nature of training.
POLICE DEPARTMENT-TELEPHONE COMPANIES: The City
Manager submitted a written report advising that the City has
supported the C. A. R. E. Patrol since it began on May 21, 1997;
C. A. R. E. is an acronym for a trained group of citizen volunteers
known as the Crime Abatement Residential Effort Patrol; the Patrol is
a citizen organization that voluntarily patrols designated
neighborhoods in teams with cellular telephones donated by U. S.
Cellular; the teams are not permitted to intervene in any way other than
to observe and report information; the Police C. A. R. E. Advisor trains
the C. A. R. E. members on limitations and patrol techniques; the Police
Department acts in an advisory capacity to the C. A. R. E. Patrol, which
is self-governed and operates within bylaws; U. S. Cellular also
provides cellular phones and services to Roanoke Police Department
participants in U. S. Cellular's S. A. F. E. program for domestic
violence; the cellular telephones are used only in dialing 911
emergency services; citizen interest in the program is high and there
is an increase in the sense of volunteerism, with three additional
classes having been held to train more citizens in the use of cellular
phones; and in order to continue the use of the cellular telephones,
U. S. Cellular requires that a liability release be executed on behalf of
the City.
The City Manager recommended that she be authorized to
execute the agreement with U. S. Cellular.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
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72
ACTION:
(#34696-022200) A RESOLUTION authorizing execution of an
agreement between the City of Roanoke and U.S. Cellular, providing for
use of cellular phones for the Crime Abatement Residential Effort
(C.A.R.E.) patrol program.
(For full text of Resolution, see Resolution Book No. 62, page 505.)
Mr. Hudson moved the adoption of Resolution No. 34696-022200.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
HOUSING/AUTHORITY-HIGHER EDUCATION CENTER-
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-BUDGET:
The City Manager submitted a written report advising that on
September 14, 1999, the City approved an agreement between the City
of Roanoke, the Roanoke Higher Education Authority and the Roanoke
Redevelopment and Housing Authority by which the City granted $2.5
million to the Roanoke Higher Education Authority (RHEA) to be used
to renovate and to improve the Roanoke Higher Education Center
building.
It was further advised that the City has completed a study of the
need for infrastructure to be constructed on City-owned property and
rights-of-way in the Greater Gainsboro Development Area, which
includes the Higher Education Center, as well as RNDC projects and
the planned apartment project in the GOB-S Building; the City has
identified $3 million to be funded over a period of four years to improve
the various infrastructure elements; the three project groups have
reviewed the plan and agreed upon the elements which should be
funded; il is the desire of all project participants and the City to
complete improvements expediently and efficiently; the Housing
Authority is willing to amend its contract with the architects and
engineers in order to design and engineer all agreed upon
infrastructure improvements in the Greater Gainsboro Development
area; the City is agreeable to granting the Housing Authority additional
funds, in the amount of $131,500.00, to accomplish design and
engineering work; and funding is available in Account No. 035-G00-030-
5286, Greater Gainsboro Development Project.
ACTION:
ACTION:
The City Manager recommended that Council approve
Amendment No. 1 to the Agreement; and adopt a budget ordinance
appropriating funds to design and engineer infrastructure
improvements in the Greater Gainsboro area.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#34697-022200) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects and Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 505.)
Ms. Wyatt moved the adoption of Ordinance No. 34697-022200.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Ms. Wyatt offered the following emergency ordinance:
(#34698-022200) AN ORDINANCE authorizing Amendment
Number 1 to an Agreement dated September 14, 1999, among the City
of Roanoke (City), the Roanoke Higher Education Authority (RHEA), and
the Roanoke Redevelopment and Housing Authority (RRHA) to provide
for certain funds to be granted by the City to the RRHA and in turn to
the RHEA to have additional design and engineering services
performed for designing infrastructure improvements in the Greater
Gainsboro Development Area (also known as the Downtown North
Project Area); and providing for an emergency.?
(For full text of Ordinance, see Ordinance Book No. 62, page 507.)
Ms. Wyatt moved the adoption of Ordinance No. 34698-022200.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
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ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
CITY SHERIFF-PENSIONS-CITY EMPLOYEES-GRANTS: The
Director of Finance and the City Sheriff submitted a joint written report
advising that the Virginia General Assembly of the Commonwealth and
the Internal Revenue Service approved eligible Virginia Retirement
System (VRS) members to purchase prior service credit on a tax-
deferred basis; and employees of the City Sheriff are members of VRS
and have requested the availability of this option.
It was further advised that in order to offer the option of tax-
deferred purchase of prior service credit, Council must adopt the
appropriate measure; the purchase must then be made through payroll
deduction and the participating VRS member must sign an irrevocable
salary reduction payroll agreement detailing the terms (cost and time
frame of service to be purchased) of the purchase prior to payroll
deductions.
The Director of Finance and the City Sheriff recommended that
Council adopta resolution which provides authorization for the Director
of Finance to establish administrative procedures for tax-deferral of
VRS purchased service.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution'
(#34699-022200) A RESOLUTION authorizing the pick up of the
employee's contribution to Virginia Retirement System (VRS) for past
service credit under §414(h) of the Internal Revenue Code.
(For full text of Resolution, see Resolution Book No. 62, page 508.)
Mr. White moved the adoption of Resolution No. 34699-022200.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested a clarification on whether there
are other departments in the City where the same conditions exist;
whereupon, the Director of Finance responded in the affirmative, and
advised that the City is required to obtain a ruling from the Internal
Revenue Service to deduct the contribution on a pre tax basis.
In view of the fact that the Director of Finance advised that
approximately 200 persons are similarly situated, which are primarily
persons who have worked for the City in some capacity as grant
employees and receive no retirement credit in the pension system, Mr.
Swain requested a review of the matter and advocated that whatever
the City does for one employee, it should do for all employees.
The City Manager responded that two issues are involved and the
Director of Finance and his staff are addressing both: one has to do
with the issue of portability where employees who have worked
elsewhere in the Commonwealth of Virginia under a different retirement
system may be able to transfer those benefits to the City's system and,
in some cases, purchase certain additional benefits because the
systems are not identical; and the second issue pertains to those
employees who, in the past and currently, have been paid through
grants which is a complicated topic and subject to Internal Revenue
Service types of rulings. She stated that she is committed to insuring
that there is equity among Roanoke City employees.
CITY CLERK:
CITY CLERK-SCHOOLS: The City Clerk submitted a written report
advising that on June 30, 2000, the three year terms of office of F. B.
Webster Day, Marsha W. Ellison and Sherman P. Lea as Trustees of the
Roanoke City School Board will expire; pursuant to Chapter 9,
Education, of the Code of the City of Roanoke (1979), as amended,
establishing a procedure for the election of School Trustees, Council
must hold certain meetings and take certain actions during the months
of March, April and May to conform with the selection process;
therefore, she requested the concurrence of Council in establishing the
following dates:
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ACTION:
On Monday, March 20 at 6:00 p.m., Council will hold an
informal meeting (reception) which will be open to the
public with all candidates for School Trustee in the
Emergency Operations Center Conference Room, Room
159, Municipal Building South.
On Monday, March 20 at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council as a Committee of the
Whole, will review and consider all candidates for the
position of School Trustee; at such meeting, Council shall
review all applications filed for the position and Council
may elect to interview candidates for such positions.
On Monday, April 3 at 2:00 p.m., or as soon thereafter as
the matter may be heard, Council will, by public vote,
select from the field of candidates, those candidates to be
accorded the formal interview and all other candidates will
be ~liminated from the School Trustee selection process;
the number of candidates to be granted the interview shall
not exceed three times the number of positions available
on the Roanoke City School Board, should there be so
many candidates.
On Monday, April 17 at 7:00 p.m., or as soon thereafter as
the matter may be heard, Council will hold a public
hearing to receive the views of citizens.
On Tuesday, April 18 at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview
of candidates for the position of School Trustee.
On Monday, May 15 at 2:00 p.m., or as soon thereafter as
the matter may be heard, Council will hold an election to
fill the two vacancies for terms commencing July 1, 2000,
and ending June 30, 2003.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the proposed dates. The
motion was seconded by Mr. Harris and unanimously adopted.
REPORTS OF COMMITTEES:
POLICE DEPARTMENT-BUDGET: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for construction of the new Roanoke Police Building consisting of
20,000 square feet of floor space on two floors, plus a partial basement
and a third floor, plus remodeling of the original two floors to
accommodate 24 hour police activities; an additional 7,600 square feet
of space was added to the back of the building at the basement and
first floor level to accommodate other 24-hour police functions for a
total project area of 37,600 square feet; and Police Department
Administration will remain in the Third Street Building until Phase II of
the building and will duplicate the square footage.
It was further advised that bids were received on December 22,
1999, with Thor, Inc., submitting the lowest responsible and responsive
bid, in the amount of $4,335,000.00 and 390 consecutive calendar days
construction time; the bid exceeded available funding, therefore,
negotiations took place for which a reduction in the cost of the contract
resulted in a contract amount of $4,015,200.00; the cost of
furniture/equipment, in the amount of $575,000.00, and police lockers,
in the amount of $122,500.00, for a total of $697,500.00 needs to be
funded; the City Manager has recommended that the $697,500.00 be
funded in next year's operating budget through lease-purchase, which
brings the contract amount to $4,015,200.00; and funding needs for the
project include:
Negotiated Contract
Project contingency
Increase in AlE fee
Asbestos abatement
Water service (fire & domestic)
$4,015,200.00
22O,O0O.0O
26,430.00
41,000.00
15,939.00
$4,318,569.00
Funding is available as follows:
From 1994 Bonds
From 1999 Bonds
Undesignated Capital Projects Fund
CMERP
Balance
700,000.00
3,349,270.00
169,299.00'
100,000.00
$4,318,569.00
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ACTION:
*This funding is derived from the fiscal year 1999 Sale of
the Juvenile Detention property to the Roanoke Valley
Detention Commission.
The Bid Committee recommended and the City Manager
concurred that Council award a negotiated contract to Thor, Inc., in the
amount of $4,015,200.00 and 390 consecutive calendar days
construction time, in accordance with contract documents as prepared
by Ronald M. Martin & Associates, P. C. (t/a Martin & Associates, P. C.);
authorize the City Manager to enter into a contractual agreement;
transfer/appropriate funds as above set forth and authorize the Director
of Finance to establish a new capital account entitled, "Roanoke Police
Building"; and reject all other bids received by the City for the work.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34700-022200) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 509.)
Mr. Swain moved the adoption of Ordinance No. 34700-022200.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34701-022200) AN ORDINANCE accepting the bid of Thor,
Incorporated, for the construction of the New Roanoke Police Building,
upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 511.)
ACTION:
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34701-022200.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
COUNCIL-NORFOLK SOUTHERN CORPORATION-VIRGINIA
TRANSPORTATION MUSEUM: Council Member White commended
Council Member Carroll E. Swain for his leadership in an oral history
project cataloging employees' experience working for NW, a Norfolk
Southern predecessor, between the years 1930 and 1970, which
experiences are highlighted in a permanent exhibit at the Virginia
Museum of Transportation. (See article in Paces, a Norfolk Southern
publication).
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:10 p.m., the Mayor declared the meeting in recess.
At 4:20 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements underthe Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Trout and adopted by the following vote:
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8O
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
At 4:20 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Tuesday, February 22, 2000, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the Exhibit Hall of the
Roanoke Civic Center, 710 Williamson Road, N. W., City of Roanoke,
pursuant to Resolution No. 34685-020700, adopted February 7, 2000,
with the following Council Members in attendance, Mayor Bowers
presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout,
William White, Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson,
Jr., and Mayor David A. Bowers ..................................................... 7.
ABSENT: None .................................................................. 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
James D. Ritchie, Sr., Assistant City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Vice-
Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Boy Scout Troop 210, South Roanoke Methodist
Church.
HEARING OF CITIZENS:
PROCLAMATIONS-SCHOOLS: The Mayor presented a
Proclamation declaring Thursday, March 2, 2000, as "Read Across
America Day" to Eric Fisher, representing the Roanoke Education
Association.
POLICE DEPARTMENT-TRAFFIC-TOWING CONTRACT:
Thomas A. Woods, representing Woods Towing and Recovery and
Tanglewood Towing, advised that towers have been informed by the
City Police Department that they must appear before City Council and
request certain changes to the towing contract with the City of
Roanoke; whereupon, he called attention to tweproposals that will be
presented for Council's consideration. He stated that representatives
of approximately 20 towing companies who are currently on the
Roanoke City Police towing list were in attendance, consisting of 250
employees and 75 tow trucks, representing a $7 - 10 million local
industry, with approximately $150,000.00 - $200,000.00 in tax revenue.
He advised that Roanoke City is fortunate to have the caliber of towers
and towing equipment that is available in the Roanoke Valley, and in
order to maintain the industry's image and to continue to serve
Roanoke City towing needs, Council's assistance is needed in updating
the current City contract.
Linda Jean, General Manager, West Star Towing, spoke on behalf
of the towers on the police rotation list, and addressed the issue of
storage of vehicles towed by those towers on the rotation list. She
explained that the City of Roanoke maintains a list of pre approved
towers which is used to tow abandoned, seized, wrecked or disabled
vehicles that are called on an as needed basis, 24 hours a day, seven
days a week. She stated that unlike other cities and towns which use
a rotation list and allow towers to use their own storage facilities, the
City of Roanoke has a policy to store the vehicles in house at the City
of Roanoke storage lot on Courtland Road. Besides being a conflict of
interest, she added that this process is extremely burdensome for a
person who is trying to retrieve their vehicle, and the procedure takes
management of the business out of the hands of the towers, because
the storage of these vehicles is generally not a police issue. She
explained that currently, all vehicles removed for non compliance with
City Code provisions are towed to the towers storage facility and not
the City impound lot. She explained that under the current process,
the tower bills the Police Department for the tow causing an
administrative exercise that the Police Department would not have to
participate in if the towers were allowed to tow the vehicles directly to
their own storage facilities. She advised that the storage lot is a fenced
in lot that is located 1.9 miles from the police station which requires the
citizen to first go to the police department to pay the tow bill, obtain a
receipt and go to the impound lot where they must wait for a police
officer to open the gate, the police officer is detained while the wrecker
hooks up the vehicle and removes it from the impound lot which is
another unnecessary use of the police officer's time. She advised that
under the present plan, the police officer may, at his or her discretion,
advise the tower to take the vehicle to the tower's storage lot and since
this flexibility currently exists, it would seem to be a minor change to
establish this procedure as a standard practice. She added that towing
vehicles to the tower's facility would make the process easier for the
customer and would enable the tower to manage the complete tow from
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ACTION'
beginning to end, thereby giving the customer one point of contact,
ease the burden on the Police Department, and eliminate the waste of
valuable time by police officers.
Ron Jean, representing West Star Towing, presented the second
proposal which is the need for appointment of an advisory board,
because there are many facets of towing and recovery work such as
abandoned vehicles, wrecked vehicles, etc., and under the present
contract, all tows are lumped into one set standard by the City. He
recommended that the advisory board consist of representatives of the
police department, towing companies and citizens who would be
charged with the responsibility of reviewing issues and compiling
specific criteria for submittal to Council.
Robert Young, 210 Carver Avenue, N. E., called attention to the
lack of guidelines addressing the recovery of vehicles.
Charles Brown, 210 Baker Street, N. W., spoke in support of
appointment of an advisory board which would address outdated
issues to a towing contract that has not been revised since 1992.
Mr. Hudson moved that the matter be referred to the City Manager
and the City Attorney for study, report and recommendation to Council.
The motion was seconded by Mr. Trout and unanimously adopted.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Tuesday, February 22, 2000, at 7:00
p.m., or as soon thereafter as the matter may be heard, on the request
of the Northwest Neighborhood Environmental Organization, Inc., that
a certain section of Centre Avenue, N. W., extending from its
intersection with 9th Street, to a point of termination at the eastern
most right-of-way boundary of 10th Street; and a portion of a public
alley extending in a westerly direction from its intersection with 9th
Street, to the easternmost property line of Official Tax No. 2111914, be
permanently vacated, discontinued and closed, the matter was before
the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, February 3, and Thursday, February 10,
2000, and in The Roanoke Tribune on Thursday, February 10, 2000.
(See publisher's affidavits on file in the City Clerk's Office.) . _
ACTION:
A report ofthe City Planning Commission recommending thatthe
request be approved, subject to certain conditions, was before Council.
(For full text, see report on file in the City Clerk's Office.)
James Lesniak, Executive Director, Northwest Neighborhood
Environmental Organization, Inc., appeared before Council in support
of the request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34702) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 512.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34702 was adopted, on its first reading, by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Tuesday, February 22, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke that properties located in the 900 block of Centre Avenue,
N. W., more specifically described as Official Tax Nos. 2112503 -
2112512, inclusive, and 2111914 -2111922, inclusive, be rezoned from
LM, Light Manufacturing District, to RM-3, Residential Multifamily, High
Density District.
Legal advertisement of the public hearing was published in The
Roanoke *rimes on Thursday, February 3, and Thursday, February 10,
2000, and in The Roanoke Tribune on Thursday, February 10, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
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84
ACTION:
A report of the City Planning Commission recommending that
Council approve the request for rezoning, advising that the proposed
development will provide needed residential opportunities to the
neighborhood and strengthen investment in the area, was before the
body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34703) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 211, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 515.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons presentwho would like
to address Council with regard to the request. There being none,
Ordinanco No. 34703 was adopted, on its first reading, by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7o
NAYS: None ....................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Tuesday, February 22, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke that properties located in the southwest quadrant of the City,
generally known as the Greater Raleigh Court area, be rezoned from
RM-1, Residential Multifamily, Low Density District, to RS-3, Residential
Single Family District, and from RM-2, Residential Multifamily, Medium
Density District, to RM-1, Residential Multifamily, Low Density District.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, February 3, and Thursday, February 10,
2000, and in The Roanoke Tribune on Thursday, February 10, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
ACTION:
A report of the City Planning Commission recommending that
Council approve the comprehensive rezoning petition which supports
the adopted plan for Greater Raleigh Cburt and the City's
Comprehensive Plan, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34704) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet Nos. 123, 124, 132, 133, 134,
142, 143, 144 and 145, Sectional 1976 Zone Map, City of Roanoke, to
rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 516.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council.
Evelyn S. Lander, Chief, Planning and Community Development,
reviewed details of the proposed rezoning. (See pages 52 - 55.)
The Mayor advised of telephone calls from Ms. Lisa Knappe, 2220
Westover Avenue, S. W., Ms. Christy Jackson, 2145 Westover Avenue,
S. W., and a communication from Mr. Matthew Despard, 1934 Avon
Road, S. W., in support of the proposed rezoning.
Mr. John Wilson, 1550 Terrace Road, S. W., advised that he owns
two duplexes on Terrace Road and supports the proposed rezoning.
He stated that his property is currently zoned RM-1 and will be rezoned
to RS-3 under the proposal before Council; he can continue to rent his
property as a duplex, sell it as a duplex and the new buyer could
continue to rent the structure as a duplex, however, there is a provision
in the proposed ordinance that provides if the duplex is damaged by
more than 50 per cent of its assessed value, the structure cannot be
rebuilt as a duplex and rented as a duplex. As a property owner, he
expressed concern, because if one side of the structure were to burn
down and the fire wall were to save the other halt~.of the duplex, his fire
insurance company would cover only 50 per cent of the cost of
rebuilding; thus, he would have to raze the duplex and reconstruct the
structure as a single family dwelling. From a financial standpoint, he
stated that he would be at a disadvantage because he would not be
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86
able to generate the same rental income from a single family dwelling
that he receives from a duplex unit; and it could be difficult to sell the
duplex because some mortgage companies may not view the 50 per
cent reconstruction provision as a good selling point.
Mr. George Akers, 4470 Farmwood Drive, S. W., a rental property
owner in the area, advised that, in general, he supports the proposed
rezoning for the positive growth of the Raleigh Court area. He stated
that the proposed rezoning is needed for planning and orderly growth
as long as it is administered fairly and equitably and if provisions are
made for variances when appropriate. He explained that the 50 per cent
reconstruction provision is a hardship for rental property owners who
have invested in the area and the provision could dramatically impact
marketing, resell and insurance coverage relative to restoration of the
properties; therefore, he requested that Council favorably consider a
proposal to revise the ordinance as it relates to the 50 per cent
destroyed by fire or other disaster. He noted that not all landlords in
the City of Roanoke are uncaring, there are landlords who are
committed to keeping their property in excellent condition without the
threat of punitive action by City government, and requested that
Council be pro-active and visionary in its approach to landlord
relationships and consider offering certain incentives and
encouragement to rental property owners who make property
improvements.
Mr. William Skeen, 1938 Avon Road, S. W., advised that what is
proposed for Raleigh Court will spread throughout the City and help the
remainder of Roanoke's neighborhoods as they struggle to maintain
their own identity and their special character. He expressed support of
the proposed ordinance by Council which will provide quality housing
in the City and in Raleigh Court, return Roanoke's neighborhoods to
their historic significance and glory, stabilize housing values, and
Roanoke's future real estate tax base, stabilize neighborhoods and
improve the quality of life and the long term health visibility and viability
of the City.
Brenda McDaniel, 2037 Carter Road, S. W., President, Raleigh
Court Civic League. She advised that Council's action will have a
profound impact on one of the City's oldest and most vibrant
neighborhoods and on the City of Roanoke as a whole. On behalf of
the Greater Raleigh Court Civic League, she stated that the proposal
will help to preserve the quality of life in the Raleigh Court area,
encourage preservation of the neighborhood's ageing housing stock,
stem the tide of middle and upPer income taxpayers from moving out
of the City and into surrounding areas, and promise stability of
investment to young~ f~milj'6s 'lOoking for a safe, attractive
neighborhood in which to raise their children. She advised that the
proposed zoning amendment will not put an end to rental property in
Greater Raleigh Court, because it has never been the intent of the
Greater Raleigh Court Civic League to eradicate rental property from
the neighborhood, the proposal will not make it harder for renters to
find suitable housing in Raleigh Court, and the proposal will not change
the current use of any property if it is a legal use since all legal uses
will be grandfathered. She stated that the Greater Raleigh Court Civic
League strongly supports the recommendation of the City Planning
Department that the 50 per cent provision be eliminated so that if a
property is destroyed by fire or other disaster, it can be rebuilt to its
original use. She advised that Raleigh Court does not aspire to become
an elitist community, but neither does it want to become a sprawling
apartment complex; Raleigh Court is trying to maintain balance,
because over the past 20 years, the number of single family houses in
Raleigh Court that have been converted to multi family housing use has
increased alarmingly, with the percentage of owner occupied units in
Raleigh Court declining from 71 percent in 1980 to $6 per cent in 1990,
while at the same time, the number of renter occupied units increased
from 29 per cent to 44 per cent and the percentage of all rental
occupied units in Raleigh Court is higher than that in the City of
Roanoke as a whole. She noted that Raleigh Court values a diverse
population; however, it does not want the kinds of problems that come
when people stop caring about and investing in their neighborhoods;
therefore, on behalf of the Greater Raleigh Court Civic League, she
asked that Council be stewards of the life blood of the City and adopt
the proposal as recommended by the City Planning Commission.
Dr. Anthony Stavola, 1836 Greenwood Road, S. W., advised that
the amendment before Council is a recognition that a major increase in
multi-family housing can have a strong impact on the quality of life for
all residents in an older neighborhood like Raleigh Court, with narrow
streets, small lots, and limited parking. He stated that residents
support the idea of allowing property owners to rebuild their property
to its current use in the event of destruction of the property. He noted
that the theme is balance, balance between single and multi family
housing, between owner occupied and rental housing, between young
and old, between family and single, between rich and poor which is a
balance that makes Raleigh Court such a vibrant and dynamic
neighborhood. He advised that if the rezoning is not approved, that
balance will be lost with increased rental and multi family housing
which will be accompanied by a transient population, greater stress on
the infrastructure, and deteriorating housing stock. He called attention
to the benefit of the proposed rezoning -- homeowners will get a stable
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88
neighborhood that encourages them to continue to reside in the area,
patronize businesses, send their children to neighborhood schools,
and invest in their property; rental property owners will benefit from
greater property values; renters will benefit from living in a safe and
stable neighborhood; and the City will benefit from a stronger tax base
as property values improve and from the lowering of the needs for City
services.
Mr. Matthew Despard, 1934 Avon Road, S. W., advised that this
issue is not about renters versus homeowners, but about maintaining
a healthy balance of housing types, and homeowners and renters have
a vested interest in maintaining the current quality of life in Raleigh
Court. He advised that he was attracted to the Raleigh Court area
because of the rich mix of housing and the opportunity for both
homeowners and renters to share a high quality of life. He stated that
the City can ill afford to see the continuing flight of individuals and
families to the suburbs; and the proposal provides the City with an
opportunity to act proactively to preserve a neighborhood with aging
homes and an older housing stock which is a rarity among United
States cities of today and also provides for a balance of housing types
and people with different incomes who care about their City.
Mr. Robert Richert, 415 Allison Avenue, S. W., spoke in support
of the prol~osed rezoning, and advised that Old Southwest understands
the consequences of allowing investor driven housing development to
go too far, and it is to Raleigh Court's credit that neighborhood leaders
have taken this action. He stated that persons who live in the inner City
have recognized over the years that living in the City is a matter of give
and take and the greater good is part of the consideration that has to
be made. He urged that Council support Greater Raleigh Court and vote
in favor of the proposed rezoning amendment.
Mr. A. L. Wade, Box 3358, Roanoke, spoke in opposition to the
rezoning of the Raleigh Court area. He stated that people who rent are
generally decent and law abiding individuals who should be allowed to
live in any area of the City that they can afford. He advised that more
decent housing in Roanoke City is needed, not less; the population of
the City of Roanoke is decreasing and this proposed rezoning will lead
to further population loss.
Ms. Lisa Knappe, 2220 Westover Avenue, S. W., addressed
Council in support of the proposed rezoning. She implored Council to
enforce ordinances that are currently in effect dealing with rental units
that will prevent certain types of behavior by residents and code
enforcement to insure that rental units are safe for people to inhabit.
Mr. Rick Williams, 3725 Sunrise Avenue, N. W., appeared before
Council on behalf of the Williamson Road Action Forum which supports
the proposed rezoning, and noted that the proposed rezoning is an
example of how the City should put the provisions of Roanoke Vision,
the City's Comprehensive Plan, into practice. He stated that the
Williamson Road Action Forum looks forward to the day when it begins
the same type of planning process for the Williamson Road area that
will result in a plan for Williamson Road that will be as forward looking
as the Raleigh Court plan. He expressed appreciation to the Raleigh
Court Civic League and to the City Planning Commission for their
vision, leadership and years of hard work in bringing the matter before
Council and encouraged Council to support the proposed rezoning.
Mr. Mike Urhbanski, 2108 Mount Vernon Road, S. W., addressed
certain issues contained in a recent Editorial in The Roanoke Times
which implied that the proposed rezoning is somehow bad for
business. He advised that the statement is incorrect because stable
and well maintained neighborhoods are crucial to the future of the City
of Roanoke. He state that the Editorial suggested that the rezoning
proposal is big government at its worst, which is also incorrect; and
noted that the rezoning request was a grass roots movement by the
residents of Greater Raleigh Court and not an exercise of big
government imposing its will on the people, but rather an example of
progressive government responding to the will of the people. He
further stated that the Editorial ignores the fact that we live in a
democratic society and an important part of living in a democratic
society is respect for the laws and rights of others. He advised that the
proposed rezoning is a prudent act of balance and compromise which
is designed to project and improve the neighborhood, and Raleigh
Court is requesting the adoption of reasonable regulations to project
the sanctity of the neighborhood.
Ordinance No. 34704, on its first reading, was adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
89
OTHER HEARING OF CITIZENS:
9O
POLICE DEPARTMENT-ZONING-FIRE DEPARTMENT-CITY
EMPLOYEES-FLOOD REDUCTION/CONTROL-HOTEL ROANOKE
CONFERENCE CENTER: Mr. Douglas Trout, a citizen of Roanoke,
addressed the following issues of concern:
Alleged violation of the City's Fire Code;
Alleged tenant/landlord dispute;
Alleged loss of personal property/income as a result of the
1985 flood due to the lack of flood insurance and pressure
by the City to move or relocate a business;
Alleged failure of the Police Department to issue a missing
persons report;
Alleged refusal of a landlord to renew a lease because the
City and the Hotel Roanoke Conference Center
Commission had brought pressure on the landlord; and
Alleged incorrect information provided by certain City
employees regarding the zoning of property which
resulted in considerable court costs and legal fees.
There being no further business, the Mayor declared the meeting adjourned
at 9:10 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
FINANCIAL PLANNING SESSION ........... ROANOKE CITY COUNCIL
March 4, 2000
8:30 a.m.
The Council held its Financial Planning Session on Saturday, March 4, 2000,
in the Director's Conference Room, Second Floor, Roanoke Regional Airport, with
Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris (arrived at 11:30 a.m.), W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr., Linda F. Wyatt and
Mayor David A. Bowers .................................................................................. 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor;
and Willard N. Claytor, Director, Real Estate Valuation.
OTHERS PRESENT: Kit B. Kiser, Director, Utilities and Operations; Glenn D.
Radcliffe, Director, Human Development; Robert K. Bengtson, Acting Director, Public
Works; George C. Snead, Jr., Director, Public Safety; Diane S. Akers, Budget
Administrator; Sherman M. Stovall, Budget/Management Analyst; Jesse A. Hall,
Deputy Director of Finance; Alicia Stone, Financial Systems Accountant; Ann H.
Allen, Manager, Accounting Services; and Loretta S. Spencer, Budget/Management
Analyst.
The City Manager advised that the input of Council is necessary as the City
moves into the next budget cycle, and the Financial Planning Session will set the
stage for how the City will operate and execute its future plans.
The Director of Finance advised that the capital plan is one of the more
significant plans adopted by Council, and estimated cost of project completion is
summarized as follows:
Buildings
$ 29,453,839.00
Economic Development
$ 34,776,114.00
Parks $ 9,064,546.00
Schools $ 22,825,000.00
Storm Drains
$ 53,937,070.00
Streets Sidewalks and Bridges
$ 58,891,544.00
Grand Total - Capital Fund
$208,948,113.00
171,860,764.00
37,087,349.00
Proprietary Funds:
Civic Center
Sewage Treatment Fund
Water Fund
2,170,299.00
28,744,415.00
1,436,000.00
Total Proprietary Funds
$ 32,350,714.00
Grand Total - All Funds
Current CIP
$241,298,827.00
(For full text, see Exhibit I in document entitled Capital Improvement Program Fiscal
Years 2000-2004, hereinafter referred to as workshop notebook, on file in the City
Clerk's Office.)
Ms. Akers reviewed unfunded capital project.requests, which are listed as
Priority II and are not recommended for funding at this time; however, the projects
will continue to be evaluated on a recurring basis and recommended to Council for
programming as project priority and funding availability dictates, totaling
$233,548,860.00.
(For full text, see Exhibit 2 in workshop notebook on file in the City Clerk's Office.)
The City Manager addressed basic infrastructure needs for fiscal year 2000-
2004, representing projects that need to be recommended to Council for funding
over the next five years:
Police Building, Phase II
Regional Pound Facility
Roanoke Centre for Industry and Technology - (RCIT)
Other Economic Development Needs
Parks Master Plan
High School Facility Study
Storm Drain Program
Corp. of Engineers Mapping Project
Curb, Gutter and Sidewalk Program
$6,300,000.00
1,000,000.00
2,592,349.00
10,000,000.00
7,000,000.00
250,000.00
2,000,000.00
1,200,000.00
1,033,075.00
Total $ 31,375,424.00
There was discussion with regard to funding capital requests out of cycle, and
some members of Council suggested that Council should establish guidelines
pertaining to funding such requests and the feasibility of holding a ClP workshop
in the fall of each year to prioritize funding requests well in advance of the City's
budget cycle. The City Manager advised that whenever Members of Council receive
requests for out of cycle funding, she would ask that Council encourage those
citizens to submit their requests in writing to be included in discussions with
Council at the appropriate time.
The City Manager referred to other unfunded projects that staff believe should
be funded at some point in fiscal year 2005 and beyond, as follows:
Buildings:
New Fire/EMS Stations
New Main Library
Long Range Facilities Plan
One Stop Shop for Human Services
Courts Building Additions
Municipal Complex Renovations
Civic Center Capital Maintenance/Parking Garage
Economic Development:
Interior Improvements to Virginia Museum of Transportation
Parks:
Parks Master Plan Projects
Satellite Maintenance Facilities
New Neighborhood Parks
Regional/Community Parks Improvements
Beautification Program for Major Access Routes
Schools:
High School Improvements
Patrick Henry
William Fleming
Streets, Sidewalks and Bridges:
Arterial Street Lighting Improvement Program
Installation of New Traffic Signals
In regard to library improvements, the City Manager advised that after
meetings with the Chairperson of the Roanoke City Public Library Board, the Library
Foundation, the City Librarian and the City's Director of Human Resources, she is
of the opinion that the issue of where the main library should be located has not
been adequately addressed, although its current location is not the best location.
She stated that there is not an adequate constituency for the library to justify major
d
changes at this time, therefor, she would propose to take the next two - three years
to develop the necessary library constituency before making any major
recommendations for changes. She stated that certain cosmetic changes are in
order in the range of $100,000.00 to begin the process of making the physical
changes that will cause the library to be more appealing and user friendly.
The City Manager advised that she has pledged her support to the
Superintendent of Schools in regard to a pilot project to extend operating hours of
some of the school libraries, which will require coordination of operating hours of
neighborhood libraries with school libraries to prevent duplication of services. She
stated that an attempt will be made to integrate the school library system with the
public library system which is the reason that the main library was not included as
a part of the 2000-04 list of projects. She called attention to other planning needs
in downtown Roanoke, such as the location of a parking facility, and a downtown
hotel, all of which involve a comprehensive planning process for the library over the
next several years.
There was discussion in regard to renovations to the Virginia Room in the
main library; whereupon, the City Manager pointed out that improvements are almost
complete and she would continue to review the needs of the Virginia Room.
Ms. Wyatt suggested that staff from the City's Department of Technology be
assigned to City libraries to assist citizens in learning to use computers.
Ms. Allen reviewed debt capacity determinants, as follows:
Current Debt Outstanding:
Ability to fund new debt issues
additional revenues
expenditure relocations through re-engineering
Importance of having a funding strategy:
Increasing debt capacity, along with exploring alternative funding sources, is
crucial to funding future capital projects
She also reviewed a chart on debt service for fiscal year 2000-2014.
(For full text, see page 11 of the workshop notebook.)
Ms. Allen reviev.,'ed a chart on project debt service for fiscal year 2000-2006,
which is inclusive of the next major general obligation bond issue and one high
school issue. She advised that in order to afford a $31.4 million general obligation
bond issue in 2003, there would need to be a $375,000.00 annual increase in debt
service starting in fiscal year 2001; and to afford a $31.4 million general obligation
bond issue in 2003 and a $17.5 million general obligation bond issue in 2005, there
would need to be a $470,000.00 annual increase in debt service starting in fiscal year
2001.
The Mayor inquired as to what the ratio of debt service to general fund
expenditures would become should the City issue approximately $31.4 million of
general obligation bonds in 2003 and approximately $17.5 million of general
obligation bonds in 2005 for the General Fund contribution toward renovations at
Patrick Henry High School; whereupon, with the concurrence of the Mayor, the
Director of Finance advised that he would compile the information and respond at
a later date.
Ms. Allen reviewed a comparison of debt service and bonded debt between
Roanoke, Alexandria, Lynchburg, Portsmouth, Richmond, Salem and Roanoke
County.
(For full text, see pages 15 and 16 of the workshop notebook on file in the City
Clerk's Office.)
Mr. Hall reviewed revenue highlights/economic trends, i.e:
Low unemployment
Inflation concerns
Currently less than two per cent
Strong real estate market
Rising interest rates
Mortgage
Municipal bonds
Increased Internet business
Increasing regional competition
State infringement on local taxing authority
Meals tax
E911
BPOL
Personal property
He reviewed a chart on general fund - local tax. revenue and a chart depicting
a general fund preliminary revenue increase of $6,229,938.00 based on project dollar
growth in the real estate tax, personal property tax, sales tax, utility tax, BPOL,
meals tax, intergovernmental and all other. ~
(For full text, see pages 20 and 21 of the workshop notebook on file in the City
Clerk's Office.)
Mr. Hall reviewed revenue highlights in local taxes in regard to the real estate
tax which shows an average growth of 3.4 per cent, a projected dollar growth of
$1,363,215.00 in fiscal year 2001, for a 3.15 per cent projected growth in fiscal year
2001. He also reviewed figures in connection with the real property tax freeze for
elderly/disabled homeowners which are proposed to increase from $415,622.00 in
fiscal year 2000 to $559,785.00 in fiscal year 2001, for a 37 per cent increase;
agriculture which is anticipated to decrease from $63,386.00 in fiscal year 2000 to
$48,415.00 in fiscal year 2001, for a 24 per cent decrease; property rehabilitation
which will increase from $121,000.00 in fiscal year 2000 to $166,094.00 in fiscal year
2001, for a 37 per cent increase; and property rehabilitation which will increase from
$121,000.00 in fiscal year 2000 to $166,094.00 in fiscal year 2001, for a 37 per cent
increase.
Ms. Wyatt requested information on the financial impact to the City of
increasing the income levels for tax exempt status for elderly/disabled homeowners
to the State maximum allowable limit.
Council Member Swain spoke in support of reducing the real estate tax rate,
while enacting certain tradeoffs such as increasing the City's cigarette tax, or the
City motor vehicle decal tax.
The City Manager advised of a study which is underway by City staff with
regard to reducing the percentage of improvements for homeowners to receive a tax
abatement for property rehabilitation, which would encourage citizens to make home
improvements.
Mr. Hall reviewed revenue highlights regarding personal property tax, advising
that fiscal year 2001 projected dollar growth is $2,122,000.00, or 10.02 per cent; fiscal
year 2000 revenues are anticipated to exceed the budget; revenues were budgeted
conservatively based on Iow growth in fiscal year 1998; fiscal year 1998 was the year
of change from the "Red Book" to the NADA assessment book and fiscal year 2001
will be the fourth year of "No Car Tax" program, with the State to reimburse localities
for 70 per cent of personal property tax on qualifying vehicles. He also reviewed
intergovernmental revenues, advising that fiscal year 2001 projected dollar growth
is $549,197.00, or a projected fiscal year 2001 per centage growth of 1.24 per cent.
He explained that the Jail Block grant deceased $479,000.00, or 25.75 per cent, jail
recovered costs will decrease approximately $350,000.00; House Bill 599 revenue
increased $341,282.00, or 8.28 per cent; and Juvenile Detention Home Block Grant
funds of approximately $580,000.00 will be received by the Roanoke Valley Detention
Commission instead of the City.
Mr. Grisso reviewed potential revenue initiatives for the following taxes: real
estate, utility consumer, cigarette, transient room, admissions, meals, E-911, motor
vehicle decal, cable television utility depicting current rate, maximum rate and rate
change impact.
(For full text, see page 26 of the workshop notebook on file in the City Clerk's
Office.)
Ms. Wyatt suggested that the City investigate the feasibility of enacting a tax
on cable television.
Mr. Grisso advised that the real estate tax rate reduction of $1.25 to $1.21 per
$100.00 of assessed value from 1994 to 1999 had an impact of approximately
$1,588,000.00 annually based on current year assessments; tax freeze income limits
were raised in fiscal year 1994, fiscal year 1996 and fiscal year 1998 from $22,000.00
to $27,000.00 and the net worth limit increased from $75,000.00 to $80,000.00. He
called attention to the personal property tax phase out in 1998-2002 which provided
an average relief of $62.00 in 1999, as estimated $107.00 in 2000 and $158.00 in 2001.
He stated that there is no sales tax on non prescription drugs, effective July 1, 1998,
reflecting a statewide savings of $17.25 million annually to citizens; and a proposed
reduction of sales tax on groceries from 4.5 cents to 2.5 cents over the next four
years beginning July 1, 2000, will generate a statewide savings to citizens totaling
$240 million annually when fully phased in.
Ms. Akers reviewed a chart on general fund expenditures by function and
category.
(See charts on pages 29 and 30 of the workshop notebook on file in the City Clerk's
Office.)
Ms. Akers advised that general fund expenditures for fiscal year 2000 are
monitored monthly by both department managers and the Office of Management and
Budget; as of December 31, 1999, 50.9 per cent of the budget had been obligated;
most expenditures are on target for the fiscal year; mid year expenditure revenue
identified some expenditures which will require the reallocation of funding; and the
following four exceptions were noted:
Comprehensive Services Act - $300,000.00
Due to the increased need to provide mandated services to school
special needs children.
Environmental Affairs Program - $200,000.00
Due to requirements to administer an environmental management
program and community projects.
Solid Waste Management tipping fees for bagged leaf program - $97,000.00
Bagged leaves must now be taken to the landfill.
Architectural and engineering fees for Phase II of Police Building -
$300,000.00.
h
Funding to begin design work on Phase II of Police building.
Funding sources will be identified and reports will be presented for
Council approval in March and April.
Ms. Wyatt referred to the $97,000.00 in solid waste management for tipping
fees for the bagged leaf program, and requested a cost comparison between bagged
leaves and recycled leaves. The City Manager advised of the potential of a bulk leaf
collection program on a regional basis, and staffwill provide Council with a briefing
at a later date.
Ms. Akers advised that there will be a general fund revenue increase of
$6,229,938.00, which is proposed to be allocated as follows: City Schools -
$1,445,339.00, State Targeted and Local Match - $989,189.00, Maintenance of Effort-
$818,537.00, Priority Items -$2,976,873.00.
Ms. Akers explained that priority funding items for fiscal year 2001 include the
following:
Employee Pay and Benefits - $1,875,000.00
ICMA Match Increase - $175,000.00
Health Insurance Premium Increase -$560,000.00
Landfill Tipping Fees for Leaf Disposal - $100,000.00
CIS Support and Maintenance - $197,000.00
Fixed Asset Maintenance - $125,000.00
Environmental Management Program - $100,000.00
Library Media Center Pilot Project - $125,000.00
Transfer of CDBG Administrative Costs to General Fund - $250,000.00
The City Manager advised that a large amount of Community Development
Block Grant funds are earmarked for administrative expenses; therefore, she has set
a goal for staff, over the next three to five years, to remove as much administrative
expenses as possible from the CDBG budget, with $250,000.00 proposed for
removal in the upcoming fiscal year. She stated that salaries of Office of Grants
Compliance employees will be targeted for fiscal year 2001, thereby enabling more
funds to go into neighborhood activities.
Ms. Akers reviewed additional priority funding items for fiscal year 2001, as
follows:
Adjustment in Jail Recovered Costs - $266,700.00
Cultural/Human Services - $39,239.00
Funding for Future Debt Service:
Curb, Gutter and Sidewalk - $100,000.00
Victory Stadium Capital Funding - $300,000.00
Greater Gainsboro Parking Garage - $250,000.00
Additional Debt Service - $100,000.00 to $470,000.00
Other Supplemental Items - $1,000,000.00
Ms. Akers reviewed an analysis of the following expenditure increases:
Increase in Total Revenues -
Schools -
State Targeted/Local Match -
Maintenance of Effort -
Balance -
Priority Items -
Unfunded -
$ 6,229,938.00
(1,445,339.00)
(989,189.00)
(818,537.00)
2,976,873.00
(5,762,939.00)
(2,786,066.00)
There was discussion in regard to revising the fiscal year 2000-01 budget
study schedule and budget adoption; whereupon, the Mayor requested that the
matter be included for discussion during the Monday, March 6, 2000, Council
meeting°
Ms. Akers presented a HUD budget overview and advised that the Community
Development Block Grant benefits Iow to moderate income persons and reduces,
or eliminates slums and blight; and the HOME Investment Partnership increases
affordable housing and home ownership. She presented the fiscal year 2000-01 HUD
budget funding detail and comparison, advising that total for fiscal year 1999-2000
was $4,111,728.00, total for fiscal year 2000-01 is proposed to be $4,381,766.00, for
an increase of $270,038.00, or 6.6 per cent.
(For full text, see page 40 of the workshop notebook on file in the City Clerk's
Office.)
Mr. Stovall presented an analysis of the school budget, advising that the total
preliminary budget is $97.5 million, total revenue increase of $4.8 million or 5.2 per
cent, state/sales tax revenue of $3.2 million, local revenue of $1.5 million and other
sources of $.1 million; the revenue increase will be used for maintenance of services
at $1.2 million, employee salary raises at $2.2 million and priority items at $1.4
million. He advised that priority items totaling $1.4 million include the following:
Enhancement of locally funded magnet school programs.
Extension of teacher contracts by five days (150 teachers) for staff
development.
Addition of five teaching positions.
Addition of three positions for technology training and repair.
Addition of two high school resource officers and the upgrade of
security positions. ,,
Increase in substitute teacher pay.
Program revisions for educable mentally retarded students.
Increase in special education staff for speech therapy and CSA case
management.
Increase in debt service reserve for high school projects.
Opening of middle school libraries to the community.
The City Manager called attention to a positive working relationship with the
Superintendent of Schools. She stated that after school uses of school libraries is
the result of their joint desire to make community buildings more accessible to
citizens on a regular basis, and plans are underway for funds to rehabilitate Patrick
Henry and William Fleming High Schools, which will be a shared responsibility
between the City and the School system.
At 12:15 p.m., the Mayor declared the meeting in recess for lunch.
At 12:45 p.m., the meeting reconvened in the Director's Conference Room,
Roanoke Municipal Airport, with all persons listed on page one in attendance, Mayor
Bowers presiding.
Ms. Spencer advised that Council previously referred to the Financial Planning
Session the question of a review of the annual service charge imposed on certain
tax exempt property to determine if the service charge is sufficient to cover the cost
of providing City services. She explained that there are four classes of properties
that are automatically exempted from taxation, i.e.: properties owned by the
Commonwealth of Virginia; properties owned, occupied or used by churches or
religious bodies; private or public cemeteries; and properties owned by public
libraries or educational institutions. With regard to non-profit organizations, she
explained that current law requires that non-profit organizations, which own
property not "automatically" exempted, request tax exempt status from the General
Assembly; and prior to submitting a request to the General Assembly, organizations
must seek a supporting resolution from City Council. With regard to service
charges, she advised that if required by a locality, service charges must be collected
from owners of all tax exempt real estate, with some exceptions; the rate charged
is based on the cost of police, fire and disposal of refuse; the rate cannot exceed 20
per cent of the real estate tax rate; and tax exempt organizations may volunteer to
pay a service charge. She noted that in 1992, Council established a policy with
respect to supporting requests of non-profit organizations to exempt certain
property from taxation; and organizations seeking support for tax exempt status
need to agree to voluntarily pay an annual service charge in the amount of 20 per
cent of Roanoke's real estate levy.
Ms. Spencer reviewed a breakdown of tax exempt property in Roanoke from
1999-2000, including government, religious, charitable, educational, and others, for
a total of 1,961 parcels of land, valued at $760,594,800.00; the tax that would be due
to the City if the property was not tax exempt totals $9,241,227.00; and service
charge collected totals $27,851.000, which represents 16.95 per cent of real estate
in the City of Roanoke. She reviewed a flow chart on percentage growth of tax
exempt real estate.
(See page 50 of the workshop notebook on file in the City Clerk's Office.)
The City Manager advised that Council may want to establish a policy setting
a threshold for tax exempt property, along with certain parameters, and City staffwill
provide a recommended action at a later date based upon a new State law that could
go into effect which would allow Council to approve or disapprove a request for tax
exempt status.
The City Attorney explained that the General Assembly enacted and the
Governor signed into law, effective July 1, 2000, a bill that provides that localities
may make the decision on tax exempt status rather than the General Assembly; the
law was to be reintroduced during this session of the General Assembly, however,
the law was not introduced because the Attorney General raised a question as to
whether the change could be enacted without a statewide referendum. He stated that
the bill will be reintroduced next year with a provision calling for a statewide
referendum, and in the future, localities could be placed in a position of having to
approve or disapprove tax exempt requests from hundreds of organizations every
four years.
There was discussion with regard to the feasibility of appointing a citizens tax
exempt review committee, similar to the City's Cultural Services Committee and
Human Services Committee, to review requests for tax exempt status and report
their recommendations to Council.
Ms. Spencer presented a tax exempt property benchmark showing Roanoke
County at 9.39 per cent, Alexandria at 14.55 per cent, Roanoke City at 16.95 per cent,
Lynchburg at 19.29 per cent, Richmond at 17.75 per cent, Salem at 21.79 per cent,
Norfolk at 46.80 per cent, reflecting a City average of 22.24 per cent and a County
average of 10.48 per cent.
Ms. Spencer reviewed the following considerations; i.e.: upward trend in tax
exempt properties, percentage of tax exempt properties desired, service charges
currently paid by different organizations vary in rate, and the service charge is not
sufficient to cover the cost of providing services, but the charge is capped by State
law.
k
Ms. Spencer advised that the recommendation of the City Manager is to
determine the percentage of tax exempt properties desired and consider updating
the current tax exempt policy.
Mr. Grisso reviewed the following items referred to 2000-01 budget study by
Council:
Consideration of excluding those employees who retired under the 2
for 1 pension plan currently earning $50,000.00 or more per year from
any future pay increases.
Status:
Cost of living adjustments are approved by Council on an annual basis
for qualified retirees. Council may exclude the employees who retired
under the 2-for-1 pension plan on an annual basis in the ordinance
granting the cost of living adjustment.
Recommendations from the Mayor's 1999 State of the City Address:
IMAX Theater
Water Resources Initiative
Youth Public Safety Cadets
"One America" Initiative
With regard to the IMAX Theater, the City Manager advised that it would be
appropriate to refer the matter to a future work session for more information on a
specific proposal.
Ms. Akers reviewed other items referred by Council to fiscal year 2000-01
budget study:
Report was req[iested on Roanoke libraries:
Short term measures to address expansion needs of the Virginia
Room.
Review of the entire library system.
Renovation of the main library facility,
Recommendation as to a systematic funding approach.
Status:
Virginia Room expansion was completed in January 2000.
New Virginia Room Librarian will be on board on April 1, 2000.
Recommended budget will include funding for interior improvements
to the library.
Proposal to expand/renovate the main library will be reviewed as part
of the overall assessment of facilities.
Contribution from the City for Camp Virginia Jaycee.
Status:
The City has received a request for $50,000.00 over a five year period.
The item will be included in the upcoming Capital Maintenance and
ITl
Equipment Replacement Program.
The Mayor suggested that the City Clerk arrange a time during the upcoming
summer months when Council could tour Camp Virginia Jaycee at a 12:15 p.m.
Council session.
Mr. Grisso reviewed a budget study referral in regard to the question of
placing a cap on the amount of City contribution to ICMA-RC on behalf of non-
temporary City employees, advising that the recommendation of the City
Administration is to increase the contribution amount from $15.00 to $20.00 per pay
period for fiscal year 2000-01, and consider placing a cap of $25.00 on the
contribution for fiscal year 2001-02.
Ms. Akers reviewed a budget study referral in regard to funding for a new
SPCA Adoption and Education Center, advising of a coordinated approach including
Roanoke City, Roanoke County, Botetourt County and the Town of Vinton, at a total
cost estimated at $2 million to $2.5 million; the City's share (52 per cent) will be
based on percentage of usage and will be approximately $1 million; and actual cost
will be determined after architectural and engineering studies are completed and
the site is identified.
Mr. Snead advised that the above referenced governments will meet to
discuss short term issues, which include their respective contracts with the SPCA,
and it is hoped within the next 120 days to prepare a quality plan with time lines for
Council's consideration. He stated that an item for discussion will be the potential
of the SPCA to front fund capital costs and impose a per diem rate so that capital
costs will not have to be included in each Iocality's operating budget and Capital
Improvements Program.
Ms. Akers reviewed a budget study referral regarding a comprehensive
analysis of the highest and best use of the City Market building, advising that the
building has been evaluated for upgrade maintenance and needs; the majority of the
work needed involves repainting a significant portion of the interior, renovation of
the restrooms, heat pump replacement, and upgrades to certain doors, at a total cost
estimate of $165,000.00. She stated that as a part of the Outlook Roanoke Plan, staff
will be looking at the highest and best use of the City Market building.
Ms. Akers reviewed a budget study referral in regard to a request for a cost
estimate to improve the appearance of the area around the recycling center on the
Roy L. Webber Expressway, which is approximately $1 million to be paid by the City
of Roanoke. She advised that the height of the barrier wall would be six feet and not
tall enough to provide a shield for truck or buses; and if 1-73 is located along this
section of roadway, a sound barrier may be constructed in the future at no cost to
the City.
Ms. Akers reviewed a budget study referral with regard to implementation of
a dental program for children, advising that the Health Department has requested
State funding. She stated that the dental program is not considered a mandated
program/service by the State; and local funding will be considered during the budget
development process, which could be a $70,000.00 investment and comment by the
School Board will be solicited.
Ms. Akers reviewed a budget study referral in regard to a review of drainage
problems, associated costs based on the most critical needs and a proposed source
of funding. She advised that a Regional Stormwater Management Plan is evaluated
annually; projects are prioritized and constructed when funding becomes available
through the Capital Improvement Program; 21 projects are currently underway; over
$3 million in additional drainage projects have been identified, but not funded;
Roanoke continues to pursue outside funding sources; Federal and State grants
have accounted for over $3.2 million in additional stormwater funding over the past
three years; and another possible funding source is a stormwater utility tax.
Ms. Akers reviewed a budget study referral concerning equitable wages and
benefits for City employees based on the recent study of benefits, pay and
classification and advised that a recommendation will be presented to Council by
the City Manager during fiscal year 2000-01 budget study.
The City Manager advised that as a part of the budget process, she has
requested that each employee provide suggestions on ways that services could be
provided differently, not only in their own area of responsibility, but in every aspect
of municipal operations. She stated that she will evaluate every vacant position as
to its continuing need, she has sent correspondence to every City employee
requesting their ideas on the City's current pay and classification plan and
responses may be made via e-mail, voice mail or anonymously. She further stated
that she will provide Council with a series of recommendations during fiscal year
2000-01 budget study in regard to pay and benefits for City employees.
The Mayor requested that the City Manager review the pay scale for law
enforcement positions, particularly those employees in the mid range who have
been trained in their respective positions and accept better paying jobs with other
localities or the State police. Council Member Swain advised that there are many
City employees who believe that their concerns have not been adequately
addressed.
The City Manager responded that she is reviewing all issues, she plans to
review the ideas of City employees and merge those ideas with some of her own
impressions, and submit specific recommendations to Council during fiscal year
2000-01 budget study.
Mr. Key presented an update on fleet utilization. He reviewed a chart
categorizing the City's fleet of vehicles which total 744; a comparison of the number
of employees, number of vehicles per employee, population, and vehicles per capita
with Lynchburg, Portsmouth, Hampton and Norfolk; and fleet utilization performance
from October 1, 1998 - September 30, 1999.
(For full text, see pages 67 - 70 of the workshop notebook on file in the City Clerk's
Office.)
Mr. Key reviewed the proposed fleet utilization performance improvement
strategy, i.e.: to focus initially on large, highly visible fleet groups such as sedans,
pickup trucks, vans and sport utility vehicle four wheel drives; identify total cost per
mile of operation for each vehicle and average costs for each group; and benchmark
City average costs against other local government fleet costs. He also reviewed cost
benchmarking results, i.e.: average utilization (miles), City average cost per mile,
and other local government average cost per mile.
(For full text, see page 72 of the workshop notebook on file in the City Clerk's
Office.)
Regarding further improvement strategies, Mr. Key advised that the following
vehicles will be targeted for analysis as to future need: vehicles above the 75th
percentile in terms of total cost per mile (vehicles with comparatively Iow utilization
rates or high operating and maintenance costs) and vehicles that have relatively Iow
vehicle utilization targets; and explore alternatives for meeting valid departmental
vehicle needs. He noted that there are 102 targeted vehicles, which comprise 17 per
cent of total fleet, excluding specialized equipment.
(For full text, see page 74 of the workshop notebook on file in the City Clerk's
Office.)
Mr. Key explained that further improvement strategy provides for meetings
with departments affected to determine disposition of targeted vehicles; a
recommended completion date of March 31, 2000; a progress report to the City
Manager and City Council on results achieved; the next phase of work with other
vehicle categories will be conducted in a similar fashion; a recommended
completion date of May 1, 2000, and a second progress report. He reported that
other strategies include the use of technology to improve utilization reporting
accuracy; establish as standard operating procedure the comparison of estimated
repair costs to vehicle book value to decide "repair or replace"; better utilize the
fleet management computer system to measure work performance and operate more
"as a business"; and develop a comprehensive strategy for funding fleet
replacement to include an evaluation of the lease-purchasing option.
Mr. Key advised that expected results are: an appropriately sized fleet that
meets departmental business requirements, better utilization of fleet vehicles, better
condition of the overall fleet equaling reduced maintenance costs, and more efficient
fleet maintenance operation.
It was the consensus of Council to continue Financial Planning Session
discussions on Monday, March 20, 2000, at 12:15 p.m.
There being no further business, the Mayor declared the Financial Planning
Session adjourned at 2:00 p.m.
APPROVED
Mary F. Parker
City Clerk Mayor
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REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
March 6, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
March 6, 2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Reqular Meetinqs. of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers ........... 6.
ABSENT: Council Member James O. Trout ............................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
At 12:18 p.m., the Mayor declared the meeting' in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, with Mayor Bowers presiding, and all Members of the
Council in attendance, with the exception of Mr. Trout.
GREENWAY SYSTEM: Elizabeth Belcher, Greenways Coordinator, advised
that in 1995, the conceptual greenway plan was prepared, showing 51 routes;
whereupon, she presented a progress report for the year 1999 on Roanoke City
projects. She further advised that in January 1999, the first segment of the Roanoke
River Greenway opened in Smith Park; in April 1999, the Mill Mountain Star Trail,
which was constructed by volunteers and conceived by the Mill Mountain Trails
Committee, was opened; and in May, 1999, the first Governor's Conference on
Greenway Trails, which was attended by over 400 persons was held in Roanoke,
with the theme "Connecting Our Commonwealth," and the Roanoke Valley was
selected to host the Conference because of its support of greenways. As a part of
the Governor's Conference, she stated that the Wolf Creek Greenway was opened
which is the first project in the Town of Vinton; in August 1999, the Valley View
Interchange opened which also opened Section 4 of the Lick Run Greenway which
is widely used, although the trail is not officially open; and in October 1999, the
Hanging Rock Battle Field Trail was opened which is a Civil War trail and was the
first ISTEA project in the Roanoke Valley.
92
Ms. Belcher called attention to $575,000.00 in T-21 money that will go to the
Lick Run Greenway which is in addition to the $300,000.00 that was previously
approved; funding was received from the General Assembly through the Department
of Conservation and Recreation; and numerous other grants were received for
greenway projects, among which is the Bern-Carder Foundation Challenge Grant,
in the amount of $30,000.00; and a $100,000.00 matching grant for which the
Roanoke Valley Greenways Commission must raise private matching funds. She
advised that over $1 million in grants were awarded in 1999; other donations
include six land donations valued at over $800,000.00, over 4000 hours of volunteer
time, donated services by Boy Scouts and Girl Scouts and supplies and professional
services from various organizations.
Ms. Belcher called attention to the success of Roanoke City projects in 1999;
i. e.: the Mill Mountain Greenway was the first project that the Greenway
Commission and the four localities supported together and an ISTEA grant was
received in 1996, $240,000.00 was received in 1997, the City included $250,000.00
in bond money in 1998, and a second appropriation of $150,000.00 in ISTEA funds
was received in 1999. She explained that the City entered into a contract with
Lardner Klein, Landscape Architects, P. C., for the project and in the year 2000, it is
expected that the project will be completed, extending from the City Market, through
downtown parks, over Walnut Street Bridge, up old Prospect Road to Mill Mountain,
and in conjunction with the Mill Mountain Star Trail, will eventually provide a loop
connecting to the Roanoke River Greenway. She added that the Mill Mountain Star
Trail was conceived by a trail subcommittee of the Mill Mountain Advisory
Committee which is approximately 1.7 miles long and extends from Riverland Road
to the Mill Mountain Star, it was built almost entirely with volunteer labor, the City
has spent approximately $2000.00 for the parking lot, signs and steps, and this trail
ranks as the most inexpensive greenway trail in the Roanoke Valley. She advised
that in 1997, the City contracted for designated engineering for the first mile of the
Tinker Creek Greenway which will go from the Roanoke River to Wise Avenue, the
greenway is expected to go to construction in April 2000 and should be completed
within approximately one year, and because of the City's initiative in moving
expeditiously to construction, the Greenway Commission and Roanoke
City/Roanoke County Planning Departments are reviewing the feasibility of an
extension. She noted that a group from Virginia Tech is working on the resources
and a hearing will be held on March 22 to receive public comment on the trail.
Ms. Belcher advised that the Fishburn Greenway is a citizen-initiated project
by the Raleigh Court Civic League. She explained that in 1999, the Raleigh Court
Civic League contracted for a design study, held public meetings, and
representatives of the Civic League are presently working with Shenandoah Life
Insurance Company, which is the only private landowner in the corridor, regarding
the possibility of going across a corner of their property; the Raleigh Court Civic
League has filed a grant application for additional funding for construction, and in
the spring of 2000, the first section of the greenway is expected to be constructed
93
using volunteers. She stated that the Roanoke River Greenway has always been
called the backbone of the greenway network, the City of Salem and Roanoke
County began approximately a year ago to look at greenway design in their portion
of the Roanoke Valley, a location and design study was completed in 1998, they
received the Bern-Carder Challenge Grant in 1999 for $30,000.00 in cash and
$100,000.00 in matching funds, and when they have raised $230,000.00, they will go
to construction on the first mile, the two localities filed a T-21 application in January
and hope to receive funding to enable the first mile to go to contract in October 2000.
She explained that in Roanoke City, the Roanoke River Greenway opened in January
1999, and the City also entered into a contract with Anderson and Associates, Inc.,
for a location and design study for the entire section in Roanoke City which is
scheduled to be completed by September 2000.
Ms. Belcher advised that numerous organizations have been crucial to the
success of the greenway project, i. e.: the Roanoke Valley Greenways Commission,
the Western Virginia Land Trust, because the land donation came to the Land Trust
to be held until such time as the City can receive it as match to the grant; the Fifth
Planning District Commission has been important in connection with the initial
feasibility study and the filing of ISTEA applications and funds have been funneled
through the organization to help with construction of Section 3; and City of Roanoke
landowners, which include the developer of Valley View, Barrows Company and
William Watson. She stated that land to be received by the Greenway Commission
totals 14.4 acres and is valued at $200,000.00 on some records and $800,000.00 on
other records which will require a land appraisal at some point. She noted that
others who have made contributions are Pathfinders for Greenways, the Department
of Forestry, labor has been provided by the Sheriff's Department through the inmate
program, Roanoke City Schools have provided equipment, Roanoke City staff has
been invaluable in terms of coordination of all building aspects, and neighborhood
groups have been supportive of the project and the opportunity to have a greenway
in their neighborhood. She advised that remaining projected cost is $986,000.00,
with $974,000.00 available in grant awards.
In conclusion, Ms. Belcher advised that the Lick Run Greenway across the
Valley View Interchange required boldness and vision on the part of the City; and the
trail will be a great amenity to the City when it connects Valley View to the Hotel
Roanoke and to downtown Roanoke.
COUNCIL: The City Manager introduced a briefing on proposed renovations
to the City Council Chamber.
City staff presented diagrams of the proposed renovations, including
lighting/ceiling enhancements, ceiling replacement in the Council's Conference
Room, seating in the Council Chamber which includes new chairs for audience
seating, Council seating and seating for Council Appointed Officers, the Council
dias has been curved as much as possible without interfering with the seating in
94
front of the dias, the dias has been lowered to six inches from the floor and seating
for Council Appointed Officers will remain at floor level. It was explained that the
Council dias has been moved forward by two feet to provide more space for walking
behind the Mayor and Council Members, the front of the Council dias will be curved
with a different color to define the position of each Council Member; ceiling lights
will be located above the Council dias; an eight by eight foot screen will be installed
on the side wall, mechanical and electrical drawings for lighting will be controlled
behind the City Manager's work station in the Council Chamber, air conditioning and
heating outlets will be changed to provide for better distribution, there will be the
capability to pull computer cable into each Council station which will enable Council
Members to use personal computers at their station on the dias if they so choose,
lights will remain on the Council dais in addition to overhead ceiling lights, and a
new state-of-the-art audio-visual system is proposed for the rear of the Council
Chamber.
With regard to other renovations for Municipal South, it was advised that
restrooms will be brought into compliance with the Americans With Disabilities Act
on the second and fourth floors, the first floor will be brought into compliance with
ADA standards, the hallway on the fourth floor will be refinished, and fabric will be
installed in front of the elevator on the third floor.
There was discussion with regard to the placement of the speaker's podium
in which the Mayor expressed a preference that the podium continue to be located
beside the City Manager's work station. Other Members of Council expressed a
preference that the speaker's podium be placed directly in front of Council which
would require the speaker to address Council rather than the audience. There was
discussion as to the feasibility of having two podiums; i.e.: a center podium and a
side podium that would be appropriately wired. No decision was made on the
location of the podium.
Suggestions offered by Council Members include: the Council Chamber wall
should be lighter in color to provide for a more comfortable setting, Internet
capability should be available at Council work stations, there is a need for
soundproofing of the Council's Conference Room and the Mayor's Office, and there
is a need for a sound barrier between the Council's Conference Room and the
Council's Lounge.
Following discussion, it was the consensus of Council that the City Manager
and the City Clerk would select the appropriate colors for chair fabrics, carpeting,
walls, dias, etc.
Without objection by Council, the Mayor advised that the plans as presented
by the City Manager would be approved, with the understanding that colors and
fabrics would be selected by the City Manager and the City Clerk.
At 1:25 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, March 6, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout (arrived at 2:15 p.m.), William
White, Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain
and Mayor David A. Bowers ............................................................................ 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
PROCLAMATIONS: The Mayor presented a proclamation
declaring the month of March as Women's History Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
ARTS COUNCIL OF ROANOKE VALLEY: Susan Jennings,
Executive Director, The Arts Council of the Blue Ridge, advised that
Downtown Living 2000 will be held on March 18 - 19, 2000, in the City
of Roanoke and serves as a fund raiser for the Arts Council. She
explained that certain downtown residents and three businesses will
be included as a part of the tour, and expressed appreciation for the
City's support.
PARKS AND RECREATION-SPECIAL EVENTS: Shauna Hudson,
Special Events Coordinator for the City of Roanoke, advised that the St.
Patrick's Day Parade and Celtic Festival will be held on March 18, 2000,
from 11:00 a.m. until 4:30 p.m., in downtown Roanoke. She presented
information on parade participants and invited the Members of Council
and citizens to attend.
95
96
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
ROANOKE NEIGHBORHOOD PARTNERSHIP-BLUE RIDGE
COMMUNITY SERVICES-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Minnie Jones and Robin Murphy-Kelso as members of the
Roanoke Neighborhood Partnership Steering Committee
for terms ending November 30, 2002; and
Robert Williams, Jr., as a member of the Blue Ridge
Community Services Board of Directors for a term ending
December 31, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ACTION:
ITEMS RECOMMENDED FOR ACTION:
BUDGET-ENVIRONMENTAL POLICY: The City Manager submitted
a written report advising that the City is establishing an Environmental
Management Program and has advertised for an Environmental
Administrator to lead and manage the program; the Administrator will
be responsible for developing and implementing the City's
environmental management system, and to establish the program,
specific items such as a computer, environmental software, telephone,
and safety related equipment and supplies are needed immediately,
which will be purchased in accordance with requirements as set forth
in Chapter 23.1, Procurement, of the Code of the City of Roanoke
(1979), as amended.
It was further advised that total funding request is $33,208.00,
which funds are available as follows:
Current Year Capital Maintenance and
Equipment Replacement Account
$33,208.00
The City Manager recommended that Council authorize the
Director of Finance to establish a new cost center in the Risk
Management Fund to be entitled, "Environmental Management"; and
adopt a budget ordinance appropriating funds to certain accounts.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34705-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Risk Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 522.)
Mr. Trout moved the adoption of Ordinance No. 34705-030600.
The motion was seconded by Mr. Harris and adopted by the following
vote:
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AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
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ACTION:
PARKS AND RECREATION-COUNCIL-BLUE RIDGE PUBLIC
TELEVISION: The City Manager submitted a written report advising that
at its meeting on October 20, 1999, Council authorized a five-year lease
of five acres of land in Fishburn Park to Blue Ridge Public Television
(BRPTV), along with a right-of-way for access to the property; the
property had previously been leased to BRPTV in 1966 for 20 years,
with a ten-year extension period; and the new lease agreement has
been executed by all parties and is now in effect.
It was further advised that representatives of BRPTV have
requested a longer term lease of the property and they have stated that
they intend to start an extensive fund-raising campaign which, in order
to be successful, will require that the organization hold a long-term
lease on the Fishburn Park property; a substantial part of campaign
funds will be used to renovate the current structure which houses
BRPTV's offices and studios; and the City Manager supports the
concept of allowing a longer term lease for BRPTV, or another
successful bidder who would meet the community's needs for public
television.
It was explained that under State law, whenever a municipality
proposes to lease public property in excess of five years, an
advertisement must be published in a local newspaper of general
circulation for four successive weeks prior to the date of Council's
receipt of bids for the lease hold interest; and at the same time the
publication is first run, a draft ordinance authorizing the lease, but
leaving appropriate blanks to be completed at a later date, must be
submitted to the City Clerk's Office for public inspection.
In order to expedite the matter, the City Manager recommended
that Council authorize public advertisements on the following dates:
March 20, 2000, March 27, 2000, April 3, 2000, and April 10, 2000, with
the public hearing to be held at Council's 7:00 p.m., meeting on
April 17, 2000, to receive public comments regarding the proposed
lease of the public property and to open bids; the draft lease, which will
be prepared by the City Attorney's Office, will contain substantial
protections for the City; and the successful bidder will be required to
indemnify the City against liability, to provide liability insurance, and to
keep the building in a safe and serviceable condition.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Hudson and
unanimously adopted.
FLOOD REDUCTION/CONTROL-SEWERS AND STORM DRAINS-
BUDGET: The City Manager submitted a written report advising that
drainage problems have existed for many years along the existing
drainage channel located in the rear yards of residences along a
portion of Trevino Drive, located in the Monterey Hills section of the
Wildwood neighborhood and bounded by Old Mountain Road and
Monterey Road; erosion to private property and public utility easements
during significant storms and channel flow is a major concern, with
citizen complaints and maintenance requests dating back to 1988; a
drainage study was completed by the City's Engineering Department in
January, 1997, a meeting was held with affected residents in April, 1997
to review the study, design options and associated costs; drainage
improvement options range from a rip rap lined channel to a closed
pipe system, with associated costs of $230,000.00 to $630,000.00; and
residents favored the pipe system at an estimated cost of $630,000.00,
however, no funding is available.
It was further advised that the Trevino Drive Drainage Project is
included in the Capital Improvement Program (CIP), approved by
Council on July 21, 1997, which project received a high priority rating
and $200,000.00 was targeted for the project in the 1997 Bond
Referendum; after proper advertisement, Engineering Concepts, Inc.,
was selected to perform design services for the Trevino Drive Drainage
Project - Phase I; the proposed contract with Engineering Concepts,
Inc., provides for engineering design services for Phase I of the project
to stay within construction and property rights acquisition budget at a
project cost of $172,600.00; the consultant's scope of work will include
evaluation of drainage watersheds, recommendation and evaluation of
current and additional channel improvement options, cost analysis, and
preparation of design and construction documents for construction of
Phase I improvements to the existing channel and within the allowable
budget; the proposal from Engineering Concepts, Inc., for professional
design services for the project totals $26,100.00, plus a five per cent
($1,300.00) contingency for potential scope of work changes in project
design which would bring the total fee to $27,400.00; and information
mailers will be sent to those persons who are affected by the project
and neighborhood meetings will be held to include citizens in the
design and construction process of the project.
It was explained that the City Manager has authority to execute
the contract, however, funding needs to be provided, and funding is
available in the following account:
Public Improvement Bond Series 1996,
Account No. 008-052-9701-9176
$27,400.00
99
lO0
ACTION:
The City Manager recommended that Council authorize transfer
of funds to a new Capital Projects account entitled, "Trevino Drive
Drainage Project - Phase I".
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34706-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 524.)
Mr. Trout moved the adoption of Ordinance No. 34706-030600.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ...................................................................... 0.
BUDGET-HUMAN DEVELOPMENT-HOUSING/AUTHORITY-
GRANTS: The City Manager submitted a written report advising that the
plight of homeless individuals and families has been at the forefront of
the community's attention for more than a decade; the number of
homeless persons relying on local services has increased; currently
the Homeless Assistance Team (HAT) provides outreach and limited
case management services to the homeless; the 1999 summer survey
conducted by the Roanoke Valley Task Force on Homelessness
identified 340 homeless individuals residing in shelters or on the
streets of Roanoke; based on Roanoke's 1999 Continuum of Care
application, a conditional selection of the Roanoke Homeless
Assistance Team Renewal was funded, for a total of $433,656.00, for a
three year period beginning February 1, 2000; and conditional
acceptance of the project is based on clarification of how the City will
serve the homeless veterans population.
It was further advised that currently, there are limited outreach
services available to homeless persons who are not veterans orwho do
not have a diagnosed mental illness; and the Department of Veterans
Affairs Medical Center recently hired its first full time homeless veteran
ACTION:
101
outreach social worker who will establish working relationships with
all appropriate human and social service agencies in the Roanoke
Valley which should enhance efforts in the identification, assessment
and coordination of services for this segment of the population.
It was explained that the Hazardous Materials Response Team
has been located in the facilities at Roanoke Area Ministries (RAM) for
the past three years; RAM is a day shelter which operates seven days
a week from 8:00 a.m. until 4:00 p.m.; in February, HAT moved its
operations to the Roanoke Valley Student Trouble Center (TRUST),
which agency has provided services to the homeless for 30 years
including the establishment of a 24-hour emergency shelter; and
TRUST is a logical site for the Homeless Assistance Team's base of
operations in as much as the City serves many of the same clients and
also allows for extended hours for HAT operations.
The City Manager recommended that she be authorized to accept
the Roanoke Homeless Assistance Team Renewal Grant Award, in the
amount of $433,656.00, from the U. S. Department of Housing and
Urban Development and execute the required grant documents on
behalf of the City; that the City Manager be authorized to execute
documents associated with implementation of grant renewal, including
a lease of office space with the Roanoke Valley Student Trouble Center
(TRUST) located at 404 Elm Avenue, which lease provides for the City
to reimburse TRUST for the monthly cost of leasing space at the rate of
$500.00 per month for a three-year period, and a one time cost for
phone installation not to exceed $700.00; and appropriate $433,656.00
Supportive Housing Funds to an account to be established in the Grant
Fund by the Director of Finance and increase the revenue estimate in
the Grant Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34707-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 525.)
Mr. Hudson moved the adoption of Ordinance No. 34707-030600.
The motion was seconded by Mr. Harris and adopted by the following
vote:
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ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34708-030600) A RESOLUTION authorizing acceptance of the
Roanoke Homeless Assistance Team (HAT) Renewal Grant from the
U. S. Department of Housing and Urban Development and authorizing
execution of the required documentation in connection with acceptance
and implementation of this grant.
(For full text of Resolution, see Resolution Book No. 62, page 526.)
Mr. Hudson moved the adoption of Resolution No. 34708-030600.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-SISTER CITIES-FLAGS:.The City Manager submitted a
written report advising that appropriation of funds to provide for
installation of new flagpoles for the Sister City Fountain consists of
providing and installing five additional flag poles so that each Sister
City Flag will fly on its own pole; new lights are needed to illuminate the
flags at night, and rather than cutting up the colored sidewalk, the new
lights will be located at the third floor level of the parking garage at
Campbell Avenue and Market Street, which will also provide easier bulb
replacement and maintenance.
It was further advised that bids were solicited from four firms,
with Construction Services of Roanoke, Inc., submitting the lowest
responsive and responsible bid, in the amount of $14,680.00; and
required funding is as follows:
Contract amount
Contingency
$14,680.00
2,320.00
SI7,000.00
ACTION:
103
The City Manager has authority to sign the contract, but funds need to
be provided for the project; and total funding is available in the 1999-
2000 CMERP account.
The City Manager recommended that Council appropriate funds
as above set forth and authorize the Director of Finance to establish a
new capital account entitled, "Sister City Fountain Flagpoles"; and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34709-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 527.)
Mr. Harris moved the adoption of Ordinance No. 34709-030600.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
PURCHASE/SALE OF PROPERTY-DELINQUENT TAXES-REAL
ESTATE VALUATION: A joint report of the Director of Finance and the
City Attorney recommending authorization to institute and conduct
suits to collect delinquent real estate taxes and assessments by private
or public judicial sale, was before Council.
It was advised that the Code of Virginia provides localities with
the right to sell real estate after the second anniversary date on which
taxes or other assessments remain unpaid; property sold during these
proceedings will be free and clear of all liens incurred by the owner and
any other party involved in the suit; State Code provides that
reasonable attorney's fees can be paid out of sale proceeds; despite
vigorous collection efforts by the City Treasurer and the Office of
Billings and Collections, certain irresponsible property owners have
refused to pay these debts; and in addition to unpaid taxes, many of
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these properties cause concern to surrounding property owners
because the property is not properly maintained, thereby creating a
blight on the neighborhood.
ThE Director of Finance and the City Attorney recommended that
suits be instituted to collect delinquent real estate taxes and
assessments by judicial sale with respect to those properties on lists
identified as Exhibits A and B to the report, which lists reflect
delinquent taxes and assessments as of 5:00 p.m. on February 28,
2000; real estate taxes on the properties have been delinquent for two
or more years; since escheat was effectively eliminated in 1996, it is in
the best interest of the City to continue conducting Tax Sales; the
primary benefit of conducting the Tax Sale is to sell the property to a
responsible landownerwho will properly maintain the property and pay
future taxes; the City will then collect future real estate taxes and avoid
incurring weed/trash abatement fees and demolition/board up fees; and
on October 22, 1997, Council authorized the judicial sale of
approximately 200 properties, and auctions for these properties were
held throughout 1999.
It was explained that a law firm(s) will be selected by the City
Attorney's Office to file the suits and take all necessary action to sell
the property; legal fees will be paid by the property owner when the
delinquent taxes or other assessments are paid or from sale proceeds
at the time of sale; it is possible that given the value of some of the
properties, the City's entire cost, including attorney's fees, and all
delinquent taxes and other assessments may not be paid in full,
however, as a result of the sale, the property would be sold free and
clear of all liens for these items, thereby encouraging a responsible
landowner to purchase the property; prior to the properties identified
on Exhibits A and B being turned over to outside law firm(s) so that suit
to sell can be filed, in early March 2000, the City will send letters to the
owners of these parcels of land advising that if the taxes and
assessments are not paid in full, suits will be filed to sell the property
in order to collect taxes and assessments; in early April 2000, a notice
identifying the property will be published in the newspaper and
advising that if the taxes are not paid, a suit will be filed to sell the
property; and it is currently anticipated that properties for which taxes
are still outstanding will be turned over to outside counsel in May 2000,
with the first suits to be filed in July or August 2000.
ACTION:
ACTION:
105
Mr. Grisso and Mr. Hackworth advised that since Section 58.1-
3954 of the Code of Virginia requires that any suits be instituted and
collected in the name of the city in which the taxes are assessed and
at the direction of the governing body of the city, a resolution is
submitted for Council's consideration. ~
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34710-030600) A RESOLUTION directing the City Attorney and
the Director of Finance to institute or cause to be instituted, and
conduct or cause to be conducted, suits to collect delinquent real
estate taxes and assessments by judicial sale.
(For full text of Resolution, see Resolution Book No. 62, page 529.)
Mr. Trout moved the adoption of Resolution No. 34710-030600.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0o
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of January, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-BRIDGES: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
construction of the Thomason Road Bridge Replacement project over
Garnand Branch.
106
ACTION:
The Bid Committee recommended that Council authorize a
contract with H. & S. Construction Company, in the amount of
$286,724.90, and 150 consecutive calendar days for completion of the
project, with a project contingency of $30,000.00; authorize transfer of
funds from 1996 Bonds, in the amount of $316,725.00, and authorize the
Director of Finance to establish a new capital account entitled,
"Thomason Road Bridge Replacement"; and reject all other bids
received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34711-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 529.)
Mr. Swain moved the adoption of Ordinance No. 34711-030600.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34712-030600) AN ORDINANCE accepting the bid of H. & S.
Construction Company, for the replacement of a bridge at Thomason
Road, S. E., over Garnand Branch, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 530.)
Mr. Swain moved the adoption of Ordinance No. 34712-030600.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
107
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
The Mayor inquired if the Thomason Road Bridge will be out of
service for repairs and will traffic be detoured, with appropriate notice
to the public; whereupon, the Director of Utilities and Operations
advised that he would provide Council with a response.
SEWERS AND STORM DRAINS-WATER RESOURCES: Council
Member Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
advertising a public hearing and conveying a 30-foot right-of-way and
water and sanitary sewer easement across City-owned property located
off of Dogwood Lane, S. W., Official Tax No. 1390216.
A staff report advised that title report for the private conveyance
of property located at 3612 Dogwood Lane, S. W., revealed certain
issues involving the adjoining property, Official Tax No. 1390216, now
opened by the City and used as a pump station site; the attorney
representing past and present owners of the property has requested
that the City clarify that existing access, sewer and water easements
run with the land; and the property owner needs to have the matter
resolved to avoid future problems with financing or conveyance of the
land.
The Water Resources Committee recommended that Council
authorize the City Manager to advertise a public hearing and, lacking
any comments to the contrary, authorize the conveyance of a 30-foot
right-of-way and water and sanitary sewer easement across City-owned
property, identified as Official Tax No. 1390216, as shown on the plat
entitled "Survey for Denise W. Sweeney", dated June 26, 1996, in a form
to be approved by the City Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee. The motion was seconded by Mr.
Trout and unanimously adopted.
108
BUDGET-GREENWAY SYSTEM-WATER RESOURCES: Council
Member Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
acquisition of property rights for construction of the Mill Mountain
Greenway project.
A staff report advised that the Mill Mountain Greenway Project is
a proposed trail linking the Roanoke City Market to the top of Mill
Mountain which will include a combination of on road and off road
paved trails extending from the City Market to Mill Mountain by way of
Elmwood Park, Williamson Road, the Walnut Avenue Bridge, Piedmont
Park, Ivy Street and Prospect Road; Council authorized a contract for
design work with LardnerlKlein Landscape Architects, P. C. on
December 7, 1998, pursuant to Ordinance No. 34103-120798; plans have
sufficiently developed to identify property rights that will be needed for
construction of the project; and the project is funded through a
combination of Capital Improvement Program bond funds and
Intermodal Surface Transportation Efficiency Act (ISTEA) funds.
It was further advised that authorization is needed to move
forward with procurement of title work, appraisals, and document
preparation related to acquisition of the necessary property rights; it is
anticipated that the trail will require a variable width right-of-way of
approximately ten to 30 feet in width across portions of certain
properties; and funds for acquisition of property rights, in the amount
of $50,000.00, are available from the sale of 1999 General Obligation
Bonds and needs to be appropriated to the Mill Mountain Greenway,
Account No. 008-052-9721.
The Water Resources Committee recommended that Council
authorize the City Manager to acquire all property rights necessary for
construction of the project, in a form to be approved by the City
Attorney; said property rights may be acquired by negotiation or
eminent domain and may include, but are not limited to, fee simple,
permanent easements, temporary construction easements, rights-of-
way, air rights, licenses or permits, etc; and that Council authorize
appropriation of $50,000.00.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#34713-030600) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
ACTION:
109
(For full text of Ordinance, see Ordinance Book No. 62, page 531.)
Ms. Wyatt moved the adoption of Ordinance No. 34713-030600.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Ms. Wyatt offered the following emergency ordinance:
(#34714-030600) AN ORDINANCE providing for the acquisition of
certain interests in property needed by the City* for the Mill Mountain
Greenway Project; setting a certain limit on the acquisition costs of
such property rights; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of entry on
the property for the purpose of commencing the project; all upon
certain terms and conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 532.)
Ms. Wyatt moved the adoption of Ordinance No. 34714-030600.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
NEIGHBORHOOD ORGANIZATIONS-PARKS AND RECREATION-
LEASES-WATER RESOURCES: Council Member Linda F. Wyatt,
Chairperson, Water Resources Committee, presented a written report
on behalf of the Committee, with regard to advertising a public hearing
and authorizing execution of an extension to the lease agreement for
the Alexander-Gish House located at 641 Walnut Avenue, S. W., for a
term of five years.
A staff report advised that the original lease with the Old
Southwest Neighborhood Alliance was authorized pursuant to
Ordinance No. 24929 on December 10, 1979; a lease assignment from
the Alliance to the Old Southwest Neighborhood Foundation, Inc., was
11'0
ACTION:
made in 1981; the lease has been extended for three additional five-year
periods on April 22, 1985, December 11, 1989, and January 9, 1995; the
current lease expired on December 31, 1999, and extension of the lease
under the same terms and conditions as the previous lease has been
requested by Old Southwest, Inc.; the previous lease provided for a
term of five years, with a lease fee of one dollar per year; extension of
the lease will provide for routine maintenance of the property and utility
expenses, as well as support a neighborhood organization; and liability
insurance and indemnification will be provided as specified in
Attachment 2 to the report.
The Water Resources Committee recommended that Council
authorize the City Manager to advertise a public hearing and, lacking
any comments to the contrary, authorize execution of an extension to
the lease agreement, in a form to be approved by the City Attorney, for
the Alexander-Gish House, for a five year period, from January 1, 2000,
through December 31, 2005, at a lease fee of one dollar per year.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee. The motion was seconded by
Mr. Trout and unanimously adopted.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 34702, permanently
vacating, discontinuing and closing a certain section of Centre Avenue,
N. W., extending from its intersection with 9th Street, N. W., to a point
of termination at the easternmost right-of-way boundary of 10th Street,
and a portion of an adjacent alley extending in a westerly direction from
its intersection with 9th Street, to the easternmost property line of
Official Tax No. 2111914, having previously been before the Council for
its first reading on Tuesday, February 22, 2000, read and adopted on its
first reading and laid over, was again before the body, Mr. White
offering the following for its second reading and final adoption:
(#34702-030600) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 512.) ..... ,
ACTION:
111
Mr. White moved the adoption of Ordinance No. 34702-030600.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34703, rezoning properties located in the
900 block of Centre Avenue, N. W., more specifically identified as
Official Tax Nos. 2112503-2112512, inclusive, and 2111914-2111922,
inclusive, from LM, Light Manufacturing District, to RM-3, Residential
Multifamily, High Density District, pursuant to the First Amended
Petition filed in the City Clerk's Office on February 1, 2000, having
previously been before the Council for its first reading on Tuesday,
February 22, 2000, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#34703-030600) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 211, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 515.)
Mr. Trout moved the adoption of Ordinance No. 34703-030600.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34704, rezoning properties located in the
southwest quadrant of the City, generally known as the Greater Raleigh
Court area, from RM-1, Residential Multifamily, Low Density District, to
RS-3, Residential Single Family District, and from RM-2, Residential
Multifamily, Medium Density District, to RM-1, Residential Multifamily,
Low Density District, having previously been before the Council for its
first reading on Tuesday, February 22, 2000, read and adopted on its
first reading and laid over, was again before the body, Mr. Harris
offering the following for its second reading and final adoption:
112
ACTION:
(#34704-030600) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet Nos. 123, 124, 132, 133,
134, 142, 143, 144 and 145, Sectional 1976 Zone Map, City of Roanoke,
to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 516.)
Mr. Harris moved the adoption of Ordinance No. 34704-030600.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
HOUSING/AUTHORITY: Council Member Swain referred to those
programs that assist Iow-income persons in purchasing houses, and
inquired as to the availability of any programs and/or agencies that
would provide Iow interest loans which could be used for home repairs.
It was the consensus of Council to refer the inquiry to the City
Manager ,*or response.
HOUSING/AUTHORITY-GRANTS-DOWNTOWN ROANOKE,
INCORPORATED: Council Member Swain referred to the Downtown
Historic Facade grants program which provides incentives for persons
who own property in the downtown area to make building repairs, and
requested a status report on the program.
It was the consensus of Council to refer the matter to the City
Manager for response.
BUDGET-COUNCIL: Council having received a briefing on
proposed City Council Chamber renovations at the 12:15 p.m. session,
Mr. Hudson moved that Council approve the proposed renovations,
with certain modifications. The motion was seconded by Mr. Trout and
unanimously adopted.
I
(See pages 93 - 94.) ~ _
113
BUDGET: Itwas the consensus of Council to revise the proposed
fiscal year 2000-01 budget study schedule, as follows:
May 4,2000
8:30 a.m.
Budget Study Session/
Evaluations of Council
Appointed Officers
May 5,2000
8:30 a.m.
Budget Study Session -
City Council/Roanoke City
School Board/
Evaluation of Council
Appointed Officers
May 9,2000
3:00 p.m.
Special Meeting of
Council to adopt the
proposed fiscal year
2000-01 budget and HUD
Consolidated Plan
SPECIAL EVENTS: The City Manager announced that the "Big
South Tournament" for the year 2001-2002 was awarded to the City of
Roanoke.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
COMPLAINTS-TRAFFIC-HOSPITALS: Mr. Hume Powers, 2641
Nottingham Road, S. E., expressed concern with regard to traffic
congestion on South Jefferson Street as a result of Carilion Health
System activities. He also expressed concern with regard to the
flashing light/pedestrian traffic in front of the College of Health
Sciences on South Jefferson Street.
It was the consensus of Council to refer the matter to the City
Manager for response.
There being no further business, the Mayor declared the meeting adjourned
at 2:55 p.m.
APPROVED
ATTEST:
Mary Fo Parker
City Clerk
David A. Bowers
Mayor
114
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
March 20, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
March 20, 2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular Meetinqs. of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout and Mayor David A. Bowers .......................................... 5.
ABSENT: Council Members C. Nelson Harris and William White, Sr.- .......... 2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
At 12:32 p.m., the Mayor declared the meeting in recess.
At 12:40 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, with Mayor Bowers presiding, and all Members of the
Council in attendance, with the exception of Vice-Mayor Harris and Council Member
White.
CAPITAL IMPROVEMENTS PROGRAM: The City Manager advised that at the
Financial Planning Session on Saturday, March 4, 2000, Council requested additional
time to discuss in detail the Capital Improvements Program for the City of Roanoke,
and, specifically, some of the potential changes that were being proposed. She
further advised that Council previously adopted a Capital Improvements Program
budget for 2000 - 2004 and additional material was provided for review in regard to
projects that City staff believes should be included in the next five year period, as
well as other projects requested by outside agencies and organizations; and City
staff has identified a number of projects that Council has not had an opportunity to
review previously that staff believes should be addressed in the out years, 2005 and
beyond. She explained that she was not asking Council to commit to a precise list
of projects at this time, but Council's input is needed in order to move forward in the
budget process to enable staff to prepare next years' proposed budget. She stated
that it was her goal to engage in dialogue with Council and' to obtain specific
direction, recognizing that it is the City Manager's responsibility to recommend a
115
budget to Council; and in May, Council will conduct a series of meetings which will
include a public hearing and work sessions in which Council will provide final
guidance to City staff as to what Council would like to include in the adopted budget
for fiscal year 2000-01.
Ms. Akers reviewed the current capital plan, totaling $241.3 million which
includes 48 projects in seven major categories, the majority of which are fully
funded. She called attention to those projects which will be funded through future
bond issues such as Victory Stadium, the Greater Gainsboro Parking Garage, the
Roanoke River Flood Reduction project, as well as school projects which are not
fully funded now but will be funded in the future through literary fund loans or VPSA
bond issue. She reviewed a list of unfunded capital needs, and advised that City
staff uses certain criteria to develop recommendations which include: impact on
public health, safety and welfare, promotion of existing community development
plans, City Council's vision, improvements in efficiency and effectiveness, prior
commitment/relationship to other projects, and impact on the City's operational
budget. She explained that the total list of unfunded capital requests total
$279,883,160.00 and City staff has made an attempt to prioritize the requests and to
identify those projects which require basic infrastructure needs that should be
funded in the near future. She advised that by identifying the magnitude of need, the
City can begin planning now for the amount of debt service that will be needed.
During a discussion of funds needed for high school renovations, Ms. Akers
advised that the high school facilities study is anticipated to be completed during
fiscal year 2001-02 and will provide a better estimate of cost which is currently
estimated at between $75 - $78 million. She stated that it is projected that
improvements to Patrick Henry High School will begin in the summer of 2004 with
completion in 2006, and William Fleming High School improvements will begin in the
summer of 2006 with completion in 2008. She advised that beginning with the
upcoming budget year, the school administration is also setting aside one-half of the
debt service for the first high school.
The City Manager advised that the school renovations issue will need to be
addressed by Council in a collective way with the School Board to determine how
the City and others will participate in funding. She stated that it is her understanding
that the School Board plans to fund one-half of both school renovations through the
operating budget and the other half from the City's General Fund.
There was discussion in regard to parking in the vicinity of the Roanoke City
Courts facility, Phase II of the Police building, and the neighborhood storm drainage
program.
The Director of Finance reviewed slides in regard to debt service for fiscal
year 2000-2014; projected debt service for fiscal year 2000-06, which indicates that
to afford a $31.4 million general obligation bond issue in 2003, a $375,000.00 annual
116
increase in debt service starting in fiscal year 2001 will be required; and to afford a
$31.4 million general obligation bond issue in 2003 and a $17.5 million general
obligation bond issue in 2005 will require a $470,000.00 annual increase in debt
service starting in fiscal year 2001.
The Mayor declared the meeting in recess at 1:35 p.m., to be reconvened
immediately following the 2:00 p.m., session of City Council.
At 1:35 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, March 20, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, Si W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ............................................................................. --0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Jeff
Wilson, Pastor, West End United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
The Mayor encouraged all citizens to return their United States
Census forms by April 1, 2000.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
ACTION:
ACTION:
117
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for a Closed Meeting to
discuss acquisition of real property for public purposes; and to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, December 6, 1999, and Monday, December 20, 1999; and the
special meeting held on Friday, December 31, 1999, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
118
ACTION:
PURCHASE/SALE OF PROPERTY-CITY MANAGER-COUNCIL: A
report of the City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in a Closed Meeting to discuss acquisition of real
property for public purpose, pursuant to Section 2.1-344 (A)(3), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
TREES: A communication from Mayor David A. Bowers
transmitting correspondence from The National Arbor Day Foundation,
advising that the City of Roanoke has again been recognized as a Tree
City USA, was before Council.
It was further advised that "Arbor Day" in Roanoke is scheduled
for Friday, April 28, 2000, at 1:15 p.m., at Huff Lane Micro Village.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ....................................................................... 0.
BUDGET-BLUE RIDGE COMMUNITY SERVICES: A
communication from Mayor David A. Bowers transmitting
correspondence from Rodney P. Furr, Chairperson, Blue Ridge
Community Services, with regard to the annual budget request for
fiscal year 2000-01, was before Council.
119
A communication from Mr. Furr advised that the Department of
Mental Health, Mental Retardation and Substance Abuse Services, has
stated that all State Base Funds are to be matched in a 90:10 ratio by
local tax funds, and in order to comply with this directive, Blue Ridge
Community Services will need an increase of $243,379.00 in addition to
the $577,131.00 in local tax funds currently provided by member
governments; for the current fiscal year (1999-2000), the City of
Roanoke has provided $378,357.00 in local tax dollars to match State
funding for mental health, mental retardation and substance abuse
services to the community; and based on the service utilization formula
which was established in 1983, Blue Ridge Community Services is
requesting $568,148.00 for fiscal year 2000-2001 from the City of
Roanoke.
ACTION:
(For full text, see communications on file in the City Clerk's Office.)
Mr. White moved that the communications be referred to the City
Manager for review and recommendation. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
INSURANCE-PENSIONS: A report of the Director of Finance
advising that retirees of the City of Roanoke Pension Plan requested
the option to continue dental care insurance; all employees leaving
employment with the City of Roanoke are eligible to retain dental care
insurance for 18 months under Federal mandates of COBRA; after the
18 months, dental care insurance was not available on a group policy
with the City; and negotiations were pursued under the existing
Roanoke Valley Consortium contract with Delta Dental, was before
Council.
It was further advised that retirees and beneficiaries with 15
years of continuous City service are eligible to continue on the City's
group health insurance for retirees; and the same eligibility
requirement was established for retiree dental care insurance; on
January 31, 2000, information was mailed to approximately 1,000
qualified retirees concerning a one-time open enrollment for current
retirees, with an effective date of coverage of March 1, 2000; the City
had 55 retirees to enroll and future qualified retirees will be offered this
option.
120
ACYION:
ACTION:
(For full t~.xt, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee of Roanoke City Council
which was held on Monday, March 6, 2000, were before the body.
The Audit Committee considered the following items:
Financial Audits:
Clerk of the Circuit Court
Sheriff's Canteen Fund & Jail Inmate Fund
Financial Related Audits:
Personal Property Billing
Economic Development
Risk Management Insurance Question
Special Events
Vending Machines Policy
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the Minutes be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ACTION:
121
ELECTIONS: A communication from Gilbert E. Butler, Jr.,
Secretary, Roanoke City Electoral Board, transmitting a certified copy
of the Abstract of Votes cast in the Republican Primary Election held in
the City of Roanoke on Tuesday, February 29, 2000, was before Council.
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the February 29, 2000 Republican Primary Election for:
PRESIDENT
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
George W. Bush 4,183
Gary Bauer 47
John McCain 2,461
Alan L. Keyes 150
Steve Forbes 15
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on February 29, 2000, do hereby certify that the above is a true and
correct Abstract of Votes cast at said Republican Presidential Primary.
Given under our hands this 1st day of March, 2000.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
Mr. White moved that the communication and Abstract of Votes
be received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
122
ACTION:
COMMITTEES-ROANOKE ARTS COMMISSION: A communication
from Ann Masters tendering her resignation as a member of the
Roanoke Arts Commission, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SCHOOLS: Rita Bishop, Assistant Superintendent for Instruction,
Roanoke City Public Schools, presented a briefing on the International
Baccalaureate Diploma Program (IBD) which is a K-12 continuum
designed to offer excellent and consistent education around the world.
She stated that the Roanoke City Public Schools is the only district in
the Commonwealth of Virginia to explore a K-12 lB option, and currently
the program offers an lB diploma at William Fleming High School and
a middle year program for grades six through ten at the William Ruffner
Magnet Center. She explained that Roanoke City is applying for a
second round of magnet funding which will enable the offering of the
middle year program at Breckinridge Middle School; the school system
has applied for funding for a pre-K-5 program at Highland Park
Learning Center and if these additions are approved, more than 2200
students will be able to participate in the lB Program next fall.
Ms. Bishop advised that William Fleming High School offers the
IBD, which is a prestigious college preparation program recognized by
colleges and universities world-wide and is provided through a non-
profit foundation program based in Geneva, Switzerland. She stated
that the program is available to only those schools that meet very
stringent academic requirements demanded by the IBD organization;
there are approximately 800 schools in 100 countries that offer the
program which was funded as a magnet progra, m at William Fleming
High School in 1994-95 and William Fleming is one of the 27 authorized
lB schools in Virginia. She noted that lB offers comprehensive course
study and meets all of the standards of the Standards of Learning,
ACTION:
which programs demand extensive teacher training; since 1996, more
than 100 Fleming/Ruffner teachers have participated in lB training and
more than 50 teachers have attended workshops throughout the United
States, Canada and Puerto Rico; and students take exit exams at the
end of their junior and senior years which are graded by teachers and
professors around the world. She advised that students can apply for
a full IBD and/or lB certificate depending upon how they rate on exit
exams, credit for lB is recognized by colleges and universities
worldwide, and students frequently earn up to a year of college credit.
123
Ms. Bishop stated that in the spring of 1997, the first lB
graduating class included one full IBD graduate and 19 lB certificates;
the program is growing, with 219 students at William Fleming taking lB
classes, grades six through twelve, and it is anticipated to have three
full diploma graduates and 26 certificates. She advised that William
Ruffner Middle School is one of the first schools in the country to be
authorized to offer a middle year program which is available at only 13
authorized sites throughout the nation, and the City of Richmond has
the only other middle years program in the state.
Ms. Bishop introduced two Roanoke City School students,
currently participating in the IBD Program, who provided their
perspectives on advantages of the program.
Without objection by Council, the Mayor advised that the remarks
of Ms. Bishop would be received and filed.
ZONING: Benjamin S. Motley, Chairperson, Board of Zoning
Appeals, presented the Annual Report for the year 1999. He advised
that the Board heard 11 public hearings, consisting of 29 variance
requests, 42 special exception requests and two appeals to the Zoning
Administrator's decision. He stated that the goals of the Board are:
Continue to serve citizens and developers of the Roanoke
community in furthering the use, development and
redevelopment of City property through variances and
special exceptions;
Continue to act as a discretionary administrative body and
make decisions in matters where a person or a party
within the community would be 'aggrieved by the strict
application of the zoning ordinance; and
124
Recommend to the City Planning Commission and City
Council necessary revisions and amendments to the
zoning ordinance in order for the Board to continue to
provide fair and equitable service to the community and its
citizens.
ACTION:
Mr. Motley advised that the Board of Zoning Appeals would like
to have the opportunity to provide input to Council regarding future
appointments to the Board.
(See Annual Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the Annual
Report would be received and filed.
PETITIONS AND COMMUNICATIONS:
WATER RESOURCES: Copy of a communication from Mayor
David A. Bowers addressed to the City Manager advising that it has
been reported in The Roanoke Times that the nation may again suffer
a drought or other water crises again this summer; and he hoped that
the City of Roanoke has taken action over the last year to address
concerns of the citizens that the City will have a more than adequate
supply of water in the future, was before Council.
Since the water supply issue is vitally important to the citizens
of Roanoke and the City should continue to inform its citizens as to
what is happening in regard to the water supply, especially as the City
approaches the drier summer months, the Mayor requested that
Council and the citizens of Roanoke be provided with a briefing on the
matter.
(For full text, see communication on file in the City Clerk's Office.)
Kit B. Kiser, Assistant City Manager for Operations, reported on
the condition of the City's water supply. He advised that the Carvins
Cove Reservoir was last full on May 7, 1998; that normally in the
November - December time frame, Carvins Cove would be full but
because of the sustaining drought last year, the nearest the Cove came
to being full was about 18 feet in March of 1999. He stated that the City
stayed in the drought mode and when the water level dropped to 22
feet, the City began purchasing water from other jurisdictions; Carvins
Cove reached its lowest level on September 4, 1999, at 29.2 feet, and
the City used about two-thirds of its available water capacity. He
explained that the Carvins Cove rose to 18 feet in the latter part of
125
December, 1999, at which time the City stopped purchasing water from
other localities, and Carvins Cove has been steadily rising to its present
level of 8.5 feet below spillway today. He noted that the City has looked
at three different ways to increase its water supply - ground water
development, the potential of recycling water, and enlarging the
capacity of storage of Carvins Cove by dredging. He explained that the
law suit that settled flow by requirements in the early 1970's prohibits
the City from expanding the storage capacity of Carvins Cove; the City
is not yet at the point where the regulatory community believes that
recycling water for drinking should be explored, and it is possible to
develop a system for irrigation although it would be an expensive
program for a limited use. He explained that ground water development
will be pursued, one well is currently pumping and three more are in the
process of development; during the last City/County meeting on water
issues, there was discussion that should the drought continue or be
worse than conditions that existed last year, the City would consider
purchasing water when the level reaches 18 feet below spillway, rather
than waiting until the level reaches 22 feet.
Following comments by the Members of Council, the Mayor
advised that without objection by Council, the briefing by Mr. Kiser
would be received and filed. .
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
WEED ABATEMENT PROGRAM: The City Manager introduced a
briefing on the weed abatement program, specifically with regard to
increasing and expanding enforcement capabilities in the area of code
enforcement.
George C. Snead, Jr., Assistant City Manager for Community
Development, advised that in the summer of 1999, certain
improvements were made in the weed and trash abatement program
and additional improvements are proposed at this time in an effort to
address the issue in a more timely manner and to make citizens more
responsible for their property.
John W. Coates, Director, Department of Parks and Recreation,
presented a briefing on the weed and trash ordinance and the current
status of the weed abatement program. He advised that the proposed
revisions require that property owners not allow the growth of weeds
126
in excess of 14 inches on their property and prohibits excessive
accumulations of trash on any parcel of land in the City; currently
property owners have 14 days from the date of the notice to cut or
abate the nuisance and if they are in non-compliance, the City or a
private contractor will abate the nuisance and bill the property owner
for costs incurred. He advised that currently the City receives about
2000 service requests per year and of those 2000, 1500 are found to be
in violation of the weed and trash codes and the other 500 are either not
in violation or represent duplicate calls~ He stated that 80 per cent of
the property owners cut or clear their property within the 14 days
required by the ordinance which leaves approximately 299 parcels for
the City to handle, of which the City clears about two-thirds and the City
currently employs a contractor to address about one-third of the
complaints. He stated that the average cost of abatement is about
$215.00 per parcel, with a total billing of $65,000.00 and the City
collects about $15,000.00 of that total billing; the City employs four full
time employees and three summer employees in the weed abatement
program and the services of a private contractor is used to address
about one-third of the abatements. He stated that this past season,
there was a one time infusion of additional resources that allowed the
City to reduce the response time from 38 days to 28 days from the time
that a citizen was notified that they had a nuisance until the City
actually abated the nuisance, and those additional resources also
allowed the City to abate an additional 60 parcels. He advised that the
proposed ordinance amendments before Council are twofold: (1) to
allow the City to reduce the compliance period from 14 days to 10 days
and (2) to increase the administrative fee from $50.00 to $100.00 to
more accurately reflect the cost borne by taxpayers associated with the
abatement or nuisance which will result in an additional billing of
$15,000.00 per year. He stated that the Parks and Recreation
Department will take a much more pro active approach this year and
has started canvassing neighborhoods and vacant properties and as
of April 4, part-time staffwill be on board. He presented copy of a door
hanger that will be posted on adjacent properties whenever the City
abates a nuisance, a guide to the program will be provided to the
Roanoke Neighborhood Partnership to better inform the public of their
responsibilities and requirements of the ordinance, and for the first
time this year letters will be mailed to those persons who are repeat
offenders advising of the changes and the increased initiatives to be
undertaken by the City, and asking that they step up to another level of
stewardship to maintain their properties.
There was discussion with regard to follow up procedures to
collect money owed to the City for weed and trash abatement services,
alley clean up efforts, provision of a list of contractors/vendors who are
127
available to assist elderly property owners with weed and trash
cleanup, and advertisement on the City Page of The Roanoke Times
and on the City's Web-page of the names of contractors/vendors who
perform these types of services on a part-time basis; and the plight of
elderly citizens who live on a fixed income and cannot afford to pay a
private contractor in which case there might be boy scout troops or
civic groups that would be willing to render assistance.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-WEED ABATEMENT PROGRAM: The City Manager
submitted a written report advising that Roanoke's Weed Control Office
receives nearly 2000 complaints per year regarding violations of the
Weed and Trash Ordinance; currently, owners of violating properties
have 14 days to comply with the City's request that noxious weeds
and/or trash be removed from a parcel of land; notification is provided
by certified mail, or if such certified mail is returned for any reason,
notification is provided by the posting of a notice on the property in
violation; and if the owner does not comply with the City's request, the
City abates the nuisance and charges the property owner for the costs
of abatement, and a $50.00 administrative fee.
It was further advised that the current $50.00 administrative fee
charged on all parcels cut and/or cleaned by the City, or its contractor,
does not cover City costs to abate the nuisance which costs approach
approximately $100.00 per abatement; the administrative fee includes
all staff time not included in the original abatement report, all postage
and notification costs, all inspection and reinspection charges, all
charges for photographic documentation of the violation, and all costs
related to billing for abatement of the neighborhood nuisance; and the
current charge for administrative services rendered has not been
changed since 1979.
It was explained that in order to provide for a more timely
resolution of these violations, a reduction in the compliance time from
14 days to ten days is proposed; a ten day compliance period will allow
sufficient time for a property owner to file an appeal, if they so desire,
pursuant to Section 33-20 of the City Code; and in order to provide for
more accurate billing and collection of all costs incurred by the City in
regard to abatement of a neighborhood nuisance, an increase in the
administrative fee from $50.00 to $100.00 and an amendment to the Fee
Compendium reflecting the increase are proposed.
128
ACTION:
The City Manager recommended that Council approve the
proposed amendments to Section 33-20, Notice of removal of weeds;
pre-abatement hearing, Section 33-21, Abatement of public nuisance,
and Section 33-22, Accounting for abatement costs, Chapter 33,
Vegetation and Trash, of the Code of the City of Roanoke, (1979), as
amended, which will accomplish the following:
Reduce the compliance time from 14 days to ten days;
Increase the administrative fee from $50.00 to $100.00; and
Amend the Fee Compendium to reflect an increase in the
administrative fee from $50.00 to $100.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency ordinance:
(#34715-032000) AN ORDINANCE amending subsection (a) of
§33-20, Notice of removal of weeds; preabatement hearing, subsection
(a) of§33-21, Abatement of public nuisance, and §33-22, Accounting for
abatement costs, of Chapter 33, Vegetation and Trash, of the Code of
the City of Roanoke (1979), as amended, changing notice requirements,
providing for an increase in the administrative fee; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 534.)
Mr. White moved the adoption of Ordinance No. 34715-032000.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-LEASES-ECONOMIC DEVELOPMENT: The City Manager
submitted a written report advising that office space in the Municipal
Building currently occupied by the Economic Development Department
is no longer adequate to meet the needs of staff; suitable space has
been located in the Franklin Plaza Building, 111 Franklin Road, S. W.;
129
the landlord, Crown Roanoke, LLC, will build-out the space and grant
possession on May 1, 2000, or as soon thereafter as the lease is
executed and the build-out is complete; and terms of the lease
agreement are as follows:
Number of Square Feet:
2,995.25 rentable square feet plus a 15
per cent prorated share of common
areas for an additional 449.25 square
feet for a total of 3,444.50 square feet
as the basis for rent to be paid Lessor.
Term of Lease:
Five years
Lease Rate
$16.75 per square foot annually, which
includes build-out, at owner's
expense, with a three per cent per year
increase
Utilities, Janitorial and
Maintenance:
Provided by Landlord
Termination Penalty
Lessee shall pay to Lessor the total of
(a) six months rent at the rate being
paid on a termination date plus (b)
unamortized cost of tenant
improvements and commissions paid
to any broker. These amounts are
intended to be amortized over the full
five year term of the lease. The cost of
tenant improvements shall not exceed
$70,000.00.
Proposed rent for the first year will be $4,807.95 per month.
It was further advised that suitable space to meet the needs of
the Economic Development Department is available at a reasonable
rate; funding of*$16,923.85 for the current fiscal year is available in
General Fund Contingency, Account No. 001-002-9410-2199, and can be
transferred to the Economic Development operating budget; and
funding for future years will be included in the operating budget for
Economic Development.
The City Manager recommended that she be authorized to
execute a Lease Agreement with Crown Roanoke, LLC, a Virginia
Liability Company, in a form to be approved by the City Attorney; and
that Council authorize the transfer of $14,423.85 from the General Fund
Contingency to the Economic Development operating budget for three
months' rent, payable monthly in advance, plus $2,500.00 for fiber
optics wiring, for a total transfer of $16,923.85.
130
ACTION:
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34716-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 536.)
Mr. Trout moved the adoption of Ordinance No. 34716-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following emergency ordinance:
(#34717-032000) AN ORDINANCE authorizing the City Manager to
enter into an agreement with Crown Roanoke, LLC, for the leasing of
office space within the Franklin Plaza Building to provide office space
for the City, upon certain terms and conditions; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 537.)
Mr. Trout moved the adoption of Ordinance No. 34717-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-BUDGET-ECONOMIC
DEVELOPMENT-INDUSTRIES: The City Manager submitted a written
report advising that the City of Roanoke and Insystems Technologies,
LTD, entered into a Contract of Sale on April 14, 1999, which included
sale of an 0.013 acre tract of land, Official Tax No. 1010310, and an air
131
rights easement beginning 10.5 feet above the ground; Insystems
agreed to pay $11,000.00 for the property and the air rights; and the
sale was approved pursuant to Ordinance No. 34248-050399.
It was further advised that in December, Insystems requested an
additional 130-square foot parcel of land adjoining the 0.013-acre tract;
on January 4, 2000, Council authorized sale of the additional land in the
amount of $2,525.00, pursuant to Ordinance No. 34617-010400; the City
has received two checks, one in the amount of $11,000.00 for the 0.013
acre tract of land and air rights and another check in the amount of
$2,525.00 for the additional 130 square feet of land acquired in January,
which funds need to be appropriated.
The City Manager recommended that Council appropriate funds,
in the amount of $13,525.00, received from Insystems Technologies,
LTD, to Account No. 008-052-9629-9004 (Roanoke Centre for Industry
and Technology Addition - Property).
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34718-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 538.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34718-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SIDEWALK/CURB AND GUTTER-BRIDGES-PUBLIC WORKS-
STREETS AND ALLEYS: The City Manager submitted a written report
advising that the Code of Virginia establishes eligibility criteria of
localities for receiving funds from the Virginia Department of
Transportation (VDOT) for street maintenance; the Code specifies two
functional classifications of roadways (Principal/Minor Arterials and
132
Collector/Locals) and establishes a base payment rate per lane mile for
each classification of roadway; and rates are adjusted annually by
VDOT based upon a statewide maintenance index of unit costs for
labor, equipment and materials used by VDOT on roads and bridges.
It was further advised that City eligibility for fiscal year 1999-2000
is approximately $8,000,540.00 in street maintenance payments from
VDOT; funds are used for many maintenance expenditures that the City
incurs for streets, sidewalks, curb and gutter, traffic signals, bridges,
signs and pavement markings; a list of streets identified in an
attachment to the report should be submitted to VDOT to enable
eligibility for payment in the next fiscal year; and approval of the
addition to the street inventory could add up to $30,000.00 at current
year payment rates.
The City Manager recommended that she be authorized to submit
a proposed list of streets to the Virginia Department of Transportation
for approval by the Commonwealth Transportation Board, in order to
ensure State Maintenance Payment eligibility.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34719-032000) A RESOLUTION authorizing the City Manager to
submit a street inventory for State maintenance payment eligibility to
the Virginia Department of Transportation (VDOT), upon forms
prescribed by VDOT for approval by the Commonwealth Transportation
Board, in order to ensure the City's eligibility for State maintenance
funds.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 539.)
Mr. Swain moved the adoption of Resolution No. 34719-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-BUDGET-FLOOD
REDUCTION/CONTROL: The City Manager submitted a written report
advising that drainage problems have existed for many years along
133
ACTION:
Summit Drive within the Edgewood-Morwanda Summit Hills
Neighborhood, which includes standing water at the intersection of
Glenridge Road and Summit Drive, soil erosion along the right-of-way
and existing drainage culverts, and some flooding of residences along
the east end of Summit Drive; and the scope of work for the project will
include evaluation of drainage watersheds for the area and preparation
of engineering design and construction documents for drainage
structures and systems as required and within the project allowable
budget.
Itwas further advised that the Summit Hills Drainage Project was
included in the Capital Improvement Program (CIP) approved by
Council on July 21, 1997, which project received a high priority rating
and funding was established in the 1997 Bond Referendum; following
a published Request for Proposals and review of firms, T. P. Parker &
Son, Engineers & Surveyors, LTD., was selected to perform design
services for the project which provides for engineering design of the
Summit Hills Drainage Project - Phase I, within a constructional
property rights acquisition budget of $173,000.00; the proposal of T. P.
Parker & Son, Engineers & Surveyors, LTD, for professional design
services is $24,395.00, plus a ten per cent ($2,440.00) contingency for
potential scope of work changes in project design, which would bring
the total fee to $26,835.00; and information mailers will be sent to
affected property owners and neighborhood meetings will be
scheduled to include citizens in the design and construction process.
The City Manager recommended that Council authorize the
Director of Finance to transfer $26,835.00 from Public Improvement
Bond Series 1996 to a new Capital Projects Account entitled, "Summit
Hills Drainage Project - Phase I".
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#34720-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 539.)
Ms. Wyatt moved the adoption of Ordinance No. 34720-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
134
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested further information on similar
drainage projects to be undertaken by the City in the upcoming months.
BUDGET-COMMUNICATIONS DEPARTMENT-EQUIPMENT: The
City Manager submitted a written report advising that a digital radio
base station has been identified as a priority need to support the new
public safety mobile data terminals and to allow for continued
development of the wireless communication system with Roanoke
County; the system uses an unique transmission scheme which is
proprietary to Motorola; and based on the need for system
compatibility, the requested base station has been determined to be
practically available from only one source, in accordance with Section
23.1-6 of the Code of the City of Roanoke, 1979, as amended.
Itwas further advised that total funding requested is $85,000.00;
and funding to provide for the requested equipment is available in the
Current Year Capital Maintenance and Equipment Replacement
Program.
The City Manager recommended that Council adopt a budget
ordinance appropriating funds to provide for~the purchase of the
abovedescribed communications equipment.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34721-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and City Information Systems Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 540.)
Mr. Harris moved the adoption of Ordinance No. 34721-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
135
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REFUSE COLLECTION: The City Manager submitted a written
report advising that a collection day for household hazardous waste
materials will provide the citizens of Roanoke with a convenient, safe,
responsible and cost effective way to remove hazardous materials from
their homes; in order to have the program, an organization qualified to
collect, transport and dispose of household hazardous waste that is
collected must be engaged; although the sealed bid method of
procurement would normally be used for ordinary collection services
since this procurement involves household hazardous wastes, it is not
practicable or fiscally advantageous to the public to use the sealed bid
process; the experience and qualifications of a firm that can provide
these services is of equal, if not greater, importance than the cost;
therefore, the process of competitive negotiation, using a request for
proposal, will be the best method of procurement for the services.
It was explained that the Code of the City of Roanoke provides,
as an alternate method of procurement to using the bid process, a
process identified as "competitive negotiation for other than
professional services"; approval by Council before this alternate
method may be used is necessary; this method will allow for
negotiations with all responding vendors to determine the best
qualified at the best price; and the initial request will involve a one or
two day collection period.
The City Manager recommended that Council authorize the use
of competitive negotiation as the method to secure a vendor to provide
appropriate services for the household hazardous waste collection
program.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34722-032000) A RESOLUTION designating the procurement
method known as competitive negotiation, rather than the procurement
method known as competitive sealed bidding, to be used for soliciting
proposals for services in connection with a household hazardous
waste collection program and documenting the basis for this
determination.
136
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 542.)
Mr. Hudson moved the adoption of Resolution No. 34722-032000.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
The City Manager announced that Household Hazardous Waste
Collection Day will be observed on June 17, 2000, in the parking lot at
the Roanoke Civic Center.
EMERGENCY MEDICAL SERVICES: The City Manager submitted
a written report advising that the Fire/EMS Department is responsible
for providing emergency medical services to the citizens of the City of
Roanoke; one very important aspect of this service is to make
appropriate ambulance transportation available to various medical
facilities, and the cost for transportation is billed and collected by a
contracted organization specifically developed for that purpose;
proposals for billing and collection services were requested, with three
proposals having been received; and interviews were conducted and
a fee was negotiated in accordance with Chapter 23.1, Procurement, of
the Code of the City of Roanoke (1979), as amended.
It was further advised that funds collected for these services are
recorded in the City's General Fund; the current commission rate for
the services is set at eight per cent of net monthly collections, up to
$94,916.00; once net collections exceed $94,916.00, the rate is 8.45 per
cent of net monthly collections; the negotiated amOunt for the new
contract is 7.5 per cent of net collections to be paid on a monthly basis;
and funds are available in the Fire/EMS Department budget for this
purpose.
The City Manager recommended that she be authorized to enter
into a contract, in a form to be approved by the City Attorney, with
Quantum Medical Business Services, Inc., to provide for billings and
collections for emergency medical services, for a period of one year,
with the option to renew for four additional one year periods, effective
May 1, 2000.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
137
Mr. Trout offered the following resolution:
(#34723-032000) A RESOLUTION accepting the proposal of
Quantum Medical Business Service, Inc., for collection of bills for
emergency medical services, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other
proposals made to the City for the work'.
(For full text of Resolution, see Resolution Book' No. 62, page 543.)
Mr. Trout moved the adoption of Resolution No. 34723-032000.
The motion was seconded by Mr. Harris.
Council Member Wyatt expressed concern that the City imposes
a charge on citizens when they have an emergency requiring an
ambulance; and no distinction has been made between senior citizens
who cannot afford to pay for the service, but are reluctant to request
any type of waiver from the City. She stated that on more than one
occasion, she has asked for a review by the City administration and she
will continue to raise the same kinds of questions until the matter has
been satisfactorily addressed.
The City Manager advised that the majority of claims are
submitted by a third party and with third party payments, the most
efficient way to address the matter is through a billing service. She
encouraged Council to adopt the ordinance continuing the contract
with Quantum Medical Business Service and committed that City staff
will review the matter and provide information on what percentage of
the total cost served is in a self pay situation. She advised that there
are numerous issues to be addressed and she would propose to bring
the matter to Council in the form of a work session format for
discussion.
Resolution No. 34723-032000 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
TRAFFIC-CITY CODE: The City Manager submitted a written
report advising that in 1995, Council amended Chapter 20, Motor
Vehicles and Traffic, of the Code of the City of Roanoke (1979), as
amended, to provide for certain revisions and additions to Article V,
138
Keeping of Inoperative Vehicles; enforcement of the amended
ordinance was assigned to the Planning Department; and since 1995,
ordinance enforcement has resulted in the citing and abatement of over
4,000 junk car violations; and public reaction has been positive, with a
high rate of voluntary compliance and few vehicles having to be towed.
It was further advised that enforcement revealed that a
significant percentage of inoperative vehicles were located on
properties used for residential purposes, but zoned for industrial uses;
these properties were exempt from the regulatory requirements
authorized by State enabling legislation; and Senate Bill No. 1326,
which evolved from Council's 1998 Legislative Program, was passed
and signed into law on July 1, 1999 which addresses the enforcement
problem in industrial zones and provides that certain cities and
counties in the Commonwealth of Virginia (including Roanoke) may
adopt ordinances to regulate inoperative motor vehicles on any
property zoned or used for residential purposes, or on any property
zoned for commercial or agricultural purposes.
It was explained that the existing inoperative vehicle ordinance
provides for the regulation of inoperative vehicles on any property
zoned for residential, commercial or agricultural purposes; the
proposed amendments will provide for additional regulation of
inoperative vehicles on all properties that are being used for residential
purposes, but zoned industrial; violations for inoperative vehicles and
zoning issues (outdoor storage, illegal uses, commercial vehicles in
residential areas, etc.) are currently more than existing staff (two) are
able to investigate in a timely manner, therefor, an additional zoning
inspector has been requested and it is intended to transfer an existing
vacant position into the code enforcement area to strengthen the City's
efforts; amendments will improve the City's code enforcement of
inoperative vehicles and enhance the overall quality of life in Roanoke's
residential neighborhoods; and additional amendments to the
inoperative vehicle code will be forthcoming in the next few weeks
which will further improve enforcement of inoperative vehicles.
The City Manager recommended that Council adopt proposed
amendments to Article V, Keeping of Inoperative Vehicles, of
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended, which amendments will update the City's
ordinance to be consistent with State enabling legislation.
(For full-text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance: . _
ACTION:
139
(#34724-032000) AN ORDINANCE amending and reordaining §20-
116, Declaration of findings and policy; §20-119, Kee_Dinq of inoperative
vehicles prohibited; and subsection (a) of §20-121, Removal of
inoperative vehicles, of Article V, Keeping of Inoperative Vehicles, of
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended, to provide for regulation of inoperative
vehicles in residential, commercial or agricultural districts; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 544.)
Mr. Hudson moved the adoption of Ordinance No. 34724-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested that the City Manager review
the matter of lubricants on City streets as a result of parked vehicles
which could constitute a form of storm water pollution.
BUDGET-GRANTS-YOUTH: The City Managersubmitted a written
report advising that the Virginia Juvenile Community Crime Control Act
of 1995 provides funding for each jurisdiction in the State, which funds
are used for development, implementation, and operation of programs
and services for juvenile offenders; the Act also allows localities to
carry forward unexpended funds from the first to the second year of the
Biennium; the City has a total of $60,890.00 in unexpended State funds
from fiscal year 1999 to carry forward to fiscal year 2000; and utilization
of carry over funds is a routine component of the State Plan process.
The City Manager recommended that Council appropriate carry
over funds for the VJCCCA Program from certain accounts shown on
Attachment I to accounts shown on Attachment II to the report, and
adjust the revenue estimate by same; and that the City Manager be
authorized to submit the proposed plan to the State Board of Juvenile
Justice.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
14.0
ACTION:
(#34725-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 546.)
Mr. Harris moved the adoption of Ordinance No. 34725-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34726-032000) A RESOLUTION endorsing the revised plan of
services for juvenile justice programs, funded by the State Department
of Juvenile Justice through the Virginia Juvenile Community Crime
Control Act of 1995, and authorizing its submittal to the State Board of
Juvenile Justice for approval.
(For full text of Resolution, see Resolution Book No. 62, page 548.)
Mr. Harris moved the adoption of Resolution No. 34726-032000.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
LIBRARIES: The City Managersubmitted a written report advising
that several collections of books have been donated to the Roanoke
City Public Library over the years, including rare 19th century first
editions, 15th and 16th century illuminated manuscripts, and other
illustrated rare books, which collections are not available for public use
because they are rare and in fragile condition and do not fit within the
scope of the Library's collection development policy and are not
germane to the Library's mission.
ACTION:
141
It was further advised that the selling of donated materials is a
standard, customary practice among libraries, and approximately
$100,000.00 could be realized from sale of the aforementioned
collections; and the Roanoke Public Library Foundation would accept
the proceeds from the sale of the donated books and the funds could
be invested and the interest appropriated in perpetuity for the Virginia
Room and general reference materials.
The City Manager recommended that Council authorize the sale
of materials through major auction houses such as Sotheby's, local
silent auctions, and consignment with booksellers such as Christie's,
to gain a fair market return for the materials; and deposit the proceeds
of sale with the Roanoke Public Library Foundation for investment to
provide ongoing support of the Library.
(For full text, see report on file in the City Clerk's Office.)
Following discussion of the matter, it was the consensus of
Council to refer the report back to the City Manager to determine if the
items would be of interest to the Roanoke Museum of Fine Arts and/or
the History Museum and Historical Society of Western Virginia; to
address the legality of the City incurring income from donated gifts;
and to obtain the recommendation of the Roanoke Public Library
Board.
BUDGET-HUMAN DEVELOPMENT: The City Manager submitted
a written report advising that since 1993, the City of Roanoke's
allotment for Comprehensive Services Act (CSA) administration has
been $25,000.00; and the Virginia General Assembly approved an
increase in the CSA administrative allocation formula for fiscal year
1999-2000, thereby increasing Roanoke's administrative allocation to
$50,000.00.
It was further advised that funding, in the amount of $18,510.00,
is currently budgeted as the State's share of CSA Administration; the
City of Roanoke will receive additional funding in the amount of
$16,130.00; funding for CSA administration requires a local match of
30.72 per cent, or $15,360.00, and the additional local match is available
in CSA Administrative Cost Center 035-054-5160.
The City Manager recommended that Council adopt a budget
ordinanc~ appropriating additional funding, in the amount of
$16,130.00, provided by the State for CSA Administration.
(For full text, see report on file in the City Clerk's Office.)
142
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#34727-032000) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 549.)
Mr. Trout moved the adoption of Ordinance No. 34727-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY ATTORNEY:
TRAFFIC-CITY CODE: The City Attorney submitted a written
report advising that Section 20-102 of the Code of the City of Roanoke
(1979), as amended, authorizes the City Manager, acting through the
Chief of Police, to remove "any abandoned motor vehicle" from public
property, or private property, when the vehicle there without the
consent of the owner; Section 20-101 of the City Code defines an
"abandoned motor vehicle" as one which is "inoperable and is left
unattended on public property for more than 48 hours, or has remained
illegally on public property for more than 48 hours, or has remained for
more than 48 hours on private property, without the consent of the
property owner, regardless of whether it was brought onto the private
property with the consent of the owner or person in control of the
private property."
It was further advised that Section 46.2-1200 of the Code of
Virginia (1950), as amended, is the authority for the City's abandoned
motor vehicle ordinance, which code section has been amended to
permit the City to enact an ordinance that allows the City to remove
immediately, any abandoned motor vehicles from interstate highways
and primary highways within the City; and in order for the City to
exercise the maximum amount of authority granted to it by said
legislation, the City Attorney recommended that Council adopt an
ordinance amending Section 20-101 of the City Code.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
143
Mr. Hudson offered the following emergency ordinance:
(#34728-032000) AN ORDINANCE amending and reordaining §20-
101, Definitions, of Division 5, Abandoned Vehicles, of Chapter 20,
Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979),
as amended, to provide for immediate removal of abandoned motor
vehicles from interstate highways and primary highways; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 550.)
Mr. Hudson moved the adoption of Ordinance No. 34728-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ..................... , ........................................ 7.
NAYS: None .......................................................................
CITY CODE-YOUTH: The City Attorney submitted a written report
advising that during the 1999 Session of the General Assembly, an
amendment was made to Section 15.2-926, Code of Virginia, which is
the enabling legislation for juvenile curfew ordinances adopted by local
governments; the amendment, which went into effect on July 1, 1999,
provides that "a violation of such ordinances by a minor shall be
disposed of as provided in Sections 16.1-278.4 and 16.1-278.5, Code of
Virginia, and clarifies the authority of juvenile courts and circuit courts
in fashioning remedies for violations of juvenile curfew ordinances.
It was further advised that the change in State law necessitates
that the City's juvenile curfew ordinance, which is set out in Section 21-
5 of the City Code, be amended, which also helps to resolve an issue
relating to the City's current ordinance; both Sections 16.1-278.4 and
16.1-278.5, Code of Virginia, now provide clear authorization for either
a juvenile court or a circuit court to order the parents of juveniles who
violate a local ordinance to participate in programs, cooperate in the
provision of treatment to a child, or be subject to such other conditions
or limitations as the court may order which are designed for the
rehabilitation of either the child or the parent; and incorporation of
these statutes into the City's ordinance, which is mandatory, provides
a much better remedy for a judge to fashion an order to impose upon
an errant parent, rather than fining them for a misdemeanor.
144
ACTION:
The City Attorney stated that experience has shown that juvenile
curfew ordinances, in and of themselves, are not the cure all for
problems with youth, because it takes a variety of programs and efforts
and a curfew ordinance is but one part of a community's overall
program of protecting youth; whereupon, he recommended that
Council adopt a proposed ordinance providing the necessary changes
to Section 21-5 of the Code of the City of Roanoke, 1979, as amended.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34729-032000) AN ORDINANCE amending and reordaining §21-
5, Curfew for persons sixteen years of age or younger, of Chapter 21,
Offenses - Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, in order to conform that section to State law, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 552.)
Mr. Harris moved the adoption of Ordinance No. 34729-032000.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-CITY CODE-COMPLAINTS-
DRUGS/SUBSTANCE ABUSE-LEGISLATION: The City Attorney
submitted a written report advising that pursuant to Ordinance No.
34662-02(~700, Council unanimously adopted Article VIII, Removal or
Repair of Buildings or Other Structures Harboring Illegal Drug Activity_,
of Chapter 21, Offenses - Miscellaneous, of the Code of the City of
Roanoke (1979), as amended, which provides the City with another
mechanism for dealing with blight caused by illegal drug activity; and
the ordinance is based on State enabling legislation set out in Section
15.2-907 of the Code of Virginia (1950), as amended.
It was further advised that Section 15.2-907 of the Code of
Virginia allows the City to take corrective action only after 15 days from
the date on which a final notice is sent by first-class mail to the owner
of property on which drug blight exists, warning the owner that such
action may occur; the current City Code provision, Section 21-211,
ACTION:
145
implies that the City may commence to abate a drug blight before that
15 day period has run; and Section 21-211 needs to be amended to be
consistent with State enabling legislation.
The City Attorney recommended that Council adopt a proposed
ordinance amending Section 21-211 of the Code of the City of Roanoke,
1979, as amended.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34730-032000) AN ORDINANCE amending §21-211, Failure to
take corrective action, of Article VIII, Removal or Repair of Buildings or
Other Structures Harboring Illegal Drug Activity_; of Chapter 21,
Offenses-Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, to incorporate the maximum amount of authority granted to
the City to take corrective action; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 554.)
Mr. Swain moved the adoption of Ordinance No. 34730-032000.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
146
ACTION:
STATE HIGHWAYS-ECONOMIC DEVELOPMENT: Council Member
Trout inquired as to the status of the economic impact study regarding
1-73; whereupon, it was the consensus of Council that results of the
study will be presented to Council at a time to be determined by the
City Maneger.
COUNCIL-HOUSING/AUTHORITY: Council Member Swain
inquired as to what incentives are afforded by the City to those persons
who renovate dwellings in downtown Roanoke as private living
quarters; whereupon, it was the consensus of Council to refer the
matter to the City Manager for review and report to Council.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:15 p.m., the Mayor declared the meeting in recess.
At 5:05 p.m., the meeting reconvened in the City Council
Chamber, with all Members of the Council in attendance, Mayor Bowers
presiding.
COUNCIL: With respect to the Closed Meeting concluded earlier
in the Council session, Mr. Swain moved that each Member of City
Council certify to the best of his or her knowledge that: (1) only public
business matters lawfully exempted from open meeting requirements
under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
At the 12:15 p.m. session, Council having continued the Capital
Improvements Program workshop until following completion of the 2:00
p.m., agenda, at 5:10 p.m., Council convened in the CIP Workshop in
the Council's Conference Room, with all Members of Council in
attendance, Mayor Bowers presiding.
At 5:10 p.m., the Capital Improvements Program Workshop
reconvened in the City Council's Conference Room, fourth floor,
Municipal Building, 215 Church Avenue, S. W., with all members of the
Council in attendance, Mayor Bowers presiding.
147
The City Manager recapped the 12:15 p.m., session and advised
that it was her understanding that Council would like to appropriate
$500,000.00 per year in additional debt service to provide for a $31
million general obligation bond issue, and to renovate the first of the
two high schools will require a total of $48.9 million. She requested
that Council determine if there are projects for the period 2000 - 2004
that Council would like to include in the $31 million bond issue, and
inquired if there is an interest in any or all of the following:
To the Rescue Museum (City Share)
IMAX Theater (City Share)
Art Museum
Mill Mountain Zoo
Subtotal
$1,000,000.00
1,000,000.00
3,000,000.00
500,000.00
$5,500,000.00
At 5:30 p.m., the Mayor left the meeting and the Vice-Mayor
presided over the remainder the CIP workshop.
The City Manager reviewed the following Other Unfunded
Projects - Fiscal Year 2005 and Beyond:
Buildings:
New Fire/EMS Building
New Main Library
One Stop Shop for Human Services
Courts Building Additions
Municipal Building Complex Renovations
Civic Center Capital Maintenance and Parking Garage
$ 3,750,000.00
25,842,785.00
21,500,000.00
10,000,000.00
3,000,000.00
26,487,375.00
Subtotal Buildings
$90,580,160.00
Economic Development:
Interior Improvements to Virginia Museum
of Transportation
$ 500,000.00
Parks:
Parks Master Plan Projects
Satellite Maintenance Facilities
New Neighborhood Parks
Community Recreation Center Improvements
Beautification Program for Major Access Routes
$21,475,000.00
1,315,000.00
1,350,000.00
1,000,000.00
350,000.00
Subtotal Parks $25,490,000.00
148
Schools:
Patrick Henry High School Improvements
William Fleming High School Improvements
Subtotal Schools
$35,000,000.00
40,000,000.00
$75,000,000.00
Storm Drains:
Storm Drain Program
$39,093,000.00
Streets and Sidewalks:
Curb, Gutter, and Sidewalk Program
Arterial Street Lighting Improvement Program
Installation of New Traffic Signals
Subtota; Streets and Sidewalks
$23,066,925.00
720,000.O0
1,400,000.00
$25,186,925.00
Total
$292,725,509.00
The Vice-Mayor inquired as to what action the City Manager
would request of Council at this time; whereupon, she advised that
guidance by Council is requested to the extent possible, although it is
helpful for staff to know that the challenge is to move $500,000.00 per
year in additional debt service. She stated that she did not want to
strongly encourage decisions by Council until Council is comfortable
with making those kinds of decisions; therefore, one option would be
to leave the matter "fuzzie" at this point and allow staff to begin to deal
with how much money Council would like to set aside. She stated that
if Council believes it should set aside funds for more than the 2000-04
programs that were previously adopted, there is a need to look long
range because the City has almost $300 million worth of worthy
projects. She encouraged Council Members to advise citizens who
submit funding requests for funds for special projects that the City
follows a process of evaluation of all projects in the fall, the budget is
adopted in May which sets the course for the next year, and with that
type of plan in place, the community will accept that all requests cannot
be honored in any one given year.
There being no further business, at 5:50 p,.m., the Vice-Mayor
declared the meeting in recess until 7:00 p.m., in the City Council
Chamber.
149
On Monday, March 20, 2000, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris,
W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor
David A. Bowers .......................................................................... 6.
ABSENT: Council Member William White, Sr.- ........................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
James D. Ritchie, Sr., Assistant City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk ....
The reconvened meeting was opened with a prayer by a
representative of the Virginia Skyline Girl Scout Council.
The Pledge of Allegiance to the Flag of the United States of
America was led by troop representatives of the Virginia Skyline Girl
Scout Council.
INTRODUCTIONS AND PRESENTATIONS:
YOUTH: Girl Scout cookies and information on scouting were
presented by troop representatives of the Virginia Skyline Girl Scout
Council.
SCHOOLS: On June 30, 2000, the three year terms of office of
F. B. Webster Day, Marsha W. Ellison and Sherman P. Lea as Trustees
of the Roanoke City School Board will expire.
Pursuant to Chapter 9, Education, of the Code of the City of
Roanoke (1979), as amended, establishing a procedure for the election
of School Trustees, on or before March 31, Council, as a Committee of
the whole, will review and consider all candidates for the position of
School Trustee, and at such meeting Council shall review all
applications filed for the position and may elect to interview candidates
for such positions; whereupon, the matter was before the body.
The Mayor advised that prior to the deadline on March 10, 2000,
at 5:00 p.m., the following persons submitted applications:
150
James P. Beatty
F. B. Webster Day
Marsha W. Ellison
Sherman P. Lea
William H. Lindsey
Gloria P. Manns
William E. Skeen
ACTS OF ACKNOWLEDGEMENT-SPORTS ACTIVITIES: Mayor
Bowers recognized and commended the Roanoke Catholic Celtics
Basketball Team, winners of the Virginia Independent Schools' Division
II Boys Basketball State Championship.
HEARING OF CITIZENS:
WATER RESOURCES-CONSULTANTS REPORTS: Elizabeth T.
Bowles, Chair, Carvins Cove Reservoir Citizens Advisory Committee,
appeared before Council and read a prepared statement in connection
with recommendations of Whitesell Orrison, Inc., with regard to the
Land Use Plan for Carvins Cove. She advised that the Advisory
Committee emphasizes in its report that the primary reason the Carvins
Cove Reservation exists is to provide pure drinking water to the
citizens of Roanoke at minimum cost; and the Committee was
cognizant that any use of these 13,000 acres of City-owned land, other
than water-source protection must be considered a secondary use.
She stated that based on the consultants report, the Committee has
concluded that the current level of non-motorized, noncommercial
recreational use of Carvins Cove Reservation does not pose a threat to
the quality of the water at the reservoir; and therefore, the committee
recommends that such forms of recreation as hiking and jogging,
mountain biking, horseback riding, and nature study by individuals and
small groups be made legal through changes in the City Code;
however, they strongly believe that the use of gasoline-powered, oil-
using outboard motors on boats on the water supply reservoir should
be prohibited, just as it is on other municipal water supply reservoirs
that were studied. Further, she advised that the current network of
roads, trails, parking lots, picnic areas, restrooms, signs and related
infrastructure in Carvins Cove Reservation is in dire need of upgrading
and in some instances closure and/or relocation; silt from road and trail
erosion and oil from parking lots located too close to the lake pose
threats to the quality of the water; and a repair and ecological
restoration program should be undertaken promptly. Finally, she
stated that the Advisory Committee is aware of the importance of the
contributions to the Carvins Cove water supply made by two creeks
that originate in neighboring counties - Catawba Creek and Tinker
Creek; the upper reaches of these steams are diverted, in part, into the
water supply reservoir by means of tunnels; and the Committee
encourages Council to ask the City Manager to explore means of
protecting these sources of our drinking water through cooperative
efforts with her counterparts in Roanoke and Botetourt Counties, who,
with the help of private soil and water conservation and land trust
groups, may be able to keep pollutants out of these waters, just as we
do on the Carvins Cove Reservation lands owned and controlled by the
City.
151
Dr. M. Rupert Cutler, Vice-Chair, Carvins Cove Reservoir Citizens
Advisory Committee, read a prepared statement advising that assuming
that the City will make certain needed repairs, the Committee sees no
reason to ban public recreational uses in the Carvins Cove that can be
described as "light", which are classified as forms of outdoor
recreation that are non-motorized, noncommercial, during the day only
(no overnight camping),and only by individuals and groups often or
less, with exceptions made for larger groups under appropriate
supervision; the kinds of recreation that would be approved of in the
Cove include boating (but no gasoline motor), fishing, picnicking,
hiking, jogging, mountain bicycling, horseback-riding, bird-watching
and other forms of nature study, and school and university class field
trips to study the area's natural and cultural resources. He further
advised that prohibited would be such activities as swimming, any kind
of motors (except electric trolling motors on boats), smoking, open
fires, camping, any kind of excessively noisy devices, littering or waste
disposal, for-profit commercial events, or groups larger than ten
without a special use permit.
Dr. Cutler advised that the Advisory Committee heard from a
variety of recreational interest groups regarding current shortcomings
at Carvins Cove and, in response, the Committee makes the following
recommendations for recreation of the natural environment and
improvement of recreational services: re-vegetate eroded stream
banks with native plants, relocate roads and trails away from stream
banks and other critical wildlife habitat, improve the very confusing
signage, add another fishing pier, relocate and improve the picnic areas
and restrooms, make parking areas sufficiently large enough to allow
horse trailers to be turned around or driven through, create a network
of designated and maintained recreational trails with proper signage
and with maintenance help from volunteers like the Appalachian Trail,
and consider holding a limited deer-hunting season to keep the deer
herd in check.
152
Dr. Cutler stated that if Council, as the consultant and the
Advisory Committee recommends, decides to make light recreational
day use of Carvins Cove legal, the expertise of the Department of Parks
and Recreation should be used to manage recreation, and suggested
that the City Manager assign a recreation professional on the staff of
the Parks Department to Carvins Cove to oversee recreation and
recreational infrastructure; and provide for coordinated, joint
administration of the Cove by assigning responsibility for water supply
matters to the Water Department and administration of the recreational
resources to the Parks Department.
Finally, Dr. Cutler stated that the Advisory Committee makes an
earnest plea to Council to take seriously the threat of our drinking
water supply posed by the diversion of Catawba Creek and Tinker
Creek water into the Carvins Cove Reservoir; currently, there is no
monitoring of the quality of these waters, no way to close the tunnels
remotely if a contamination threat was found to exist, and no program
designed to help landowners along these creeks reduce unhealthy
agricultural and urban runoff into these streams. Therefore, Dr. Cutler
suggested that the topic of how to protect the entire source of Carvins
Cove water be included on the agendas of future intergovernmental
coordination meetings with officials from Roanoke and Botetourt
Counties.
(For full text, see statements read by Mrs. Bowles and Dr. Cutler on file
in the City Clerk's Office.)
(For full text of consultants report, see Carvins Cove Land Use Plan
prepared by Whitesell Orrison, Inc., Landscape Architecture Land
Planning, dated January 15, 2000, on file in the City Clerk's Office.)
June Camper, 725 Wildwood Road, S. W., Executive Director,
Roanoke Valley Horse Show, expressed appreciation for the City's
support of the 1999 Roanoke Valley Horse Show. She called attention
to an economic impact study that was prepared by the Roanoke Valley
Convention and Visitors Bureau which reveals that the economic
impact from the Roanoke Valley Horse Show is over $13 million for the
one week, representing new money that is brought into the Roanoke
Valley.
Donnis Honeywell, President, Roanoke Valley Horsemen's
Association, Inc., 130 Crest Hills Drive, Moneta, Virginia, addressed the
future of horseback riding as a recreational activity at Carvins Cove.
She advised that there are over 350 members of the organization, the
purpose of which is to enhance the experience of horse ownership and
153
to support education and research related thereto. She called attention
to the willingness of the organization to work with the City
administration to provide input into the process of determining how
activities will be regulated once new criteria is adopted related to
management and recreation at Carvins Cove. She advised that
horsemen have a long usage at Carvins Cove and have built and
maintained most of the mountains and the trails that cross the
mountains and valleys that make up the area. She stated that most
recently, mountain biking has become a popular activity at Carvins
Cove and this network of trails is now shared by many different users;
and with the popularity of outdoor recreation and especially with the
arrival of mountain bikers as significant users, attention has become
focused on the management of the recreational activities and the
wisdom of the use of Carvins Cove for these activities in general. She
noted that when these issues surfaced some time ago, Council enlisted
the advice of experts, the result of which is the report of the consultant
currently before Council for consideration. She advised that the
Roanoke Valley Horsemen's Association would like to be a part of the
regulatory processes that will allow continued horseback riding at
Carvins Cove along with other users of the trails.
Bud La Roche, Regional Fisheries Manager for the Virginia
Department of Game and Inland Fisheries, which is the agency
responsible for wildlife management, expressed a desire to open a new
era of cooperative management with the City of Roanoke and the
Department of Game and Inland Fisheries relating to the Carvins Cove
Reservoir, and it is hoped to do so within the new land use
management plan to be developed.
Mr. Rick Perry, 3075 Greenhill Drive, Salem, Virginia, spoke in
support of allowing small gasoline (34 horsepower) engines at Carvins
Cove. He called attention to the need for fish restocking, less noise
pollution, and increased hours of operation at Carvins Cove. He asked
that representatives of the sport of fishing be included for input prior
to formalizing the recommendations of the Advisory Committee.
Mr. Mark Martin, 3322 Oliver Road, N. E.,~commended Council
and the Advisory Committee on the level of commitment displayed by
all parties to discern the highest and best use of valuable resources at
Carvins Cove. He requested that Council adopt the recommendations
of the Advisory Committee and the consultants' report regarding
recreational land use at Carvins Cove; and advised that the proposed
recommendations are more restrictive than those for reservoirs located
on the National Forest; the recommendations are compatible with
responsible recreational land management policies of adjacent State
and Federal agencies; and the City of Roanoke has an unusual
opportunity to utilize resources in develoPing and maintaining the trails
and facilities at Carvins Cove. He encouraged the City to take
advantage of the opportunity to both protect its water supply/quality
and to provide the residents of Roanoke with an unique recreational
area.
Carol Via, 6016 Burnham Road, Roanoke County, Vice-President
of Publicity, Roanoke - Blue Ridge Mountain Bicycle Club, spoke in
support of the recommendations of the Advisory Committee which will
increase economic development and recreational activities for the
Roanoke Valley.
Wesley Best, 2601 Longview Avenue, S. W., advised that he
served as a member of the Advisory Committee, however, his remarks
represent his viewpoint as a private citizen in funding the various
proposals that have been offered. He suggested that the City consider
the volunteer efforts that have been used in nearby areas for trail
systems, specifically the Explore Park Trail system which consisted of
strictly volunteer labor. He called attention to hundreds of people who
are willing to devote their time and effort to build and maintain the trail,
all of which can be done without a large cash outlay. He spoke in
support of the recommendations of the Carvins Cove Advisory
Committee.
Brian Lang, 6752 Quail Place, N. E., representing the Virginia
Mountain Bike Patrol, advised that members of the organization patrol
trails as volunteers to assist other trail users and to provide education
about trail use policies and local regulations. He stated that he
supports the opening of Carvins Cove to allow certain recreational
activities and to regulate its use through the Department of Parks and
Recreation.
Question was raised in regard to whether or not there was input
from the Mayor's Committee for People With Disabilities; whereupon,
Gene Whitesell, Landscape Architect, Whitesell and Orrison, advised
that the consultant took into consideration the Americans With
Disabilities Act (ADA) compliance, specifically with regard to
improvements to picnic facilities and trails adjacent to the park area,
etc., to create ADA compliance. He stated that while the consultant did
not receive direct input from the Mayors' Committee for Pe~ople with
Disabilities, disabled accessibility was considered in the overall
proposal.
155
Council Member Swain requested that representatives of the
Mayor's Committee for People with Disabilities be afforded the
opportunity for input.
Mr. Mike Mills, 1316 Grandin Road, S. W., advised that there are
numerous persons in the Roanoke Valley who care about recreational
opportunities and it would be hoped to work more towards recreational
possibilities for the entire City, such as bike lanes, more sidewalks,
greenway improvements, etc.
Mr. Robert Gravely, 1412 Moorman Road, N. W., advised that
those persons using the Roanoke River and Tinker Creek for recreation
should be more mindful of the effects of littering.
Mr. Trout moved that the report of the Carvins Cove Land Use
Advisory Committee be referred to the City Manager for review and
report to Council. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
The Mayor requested that the City Manager review that portion of
the prepared remarks of Dr. Rupert Cutler, Vice-Chair of the Carvins
Cove Comprehensive Land Use Advisory Committee, in regard to the
200 acre dairy farm located on the headwaters of Tinker Creek in
Botetourt County; and also the impact on water quality as a result of
residential development in Botetourt County.
POLICE DEPARTMENT: Bishop Spencer Manns, Jr., advised of
the need for a civilian review panel which will cause the Police
Department to be more accountable for its actions, and referred to over
100 alleged misconduct complaints filed against the Police Department
which should be addressed by the City. He also advised that Police
Officers need sensitivity training.
Mr. George E. Franklin, Jr., 1715 Loudon Avenue, N. W., advised
that he was present out of his concern regarding alleged police
misconduct. He stated that he served as Chair of a committee which
is dedicated to the social, political, economic, and cultural progress of
the citizens of Roanoke; the committee has adopted the City's vision
156
statement as its charge and wishes to move swiftly toward getting a
process started that will lead Roanoke to the status of "Star City" and
will allow Roanoke to appreciate its past and direct a plan for the
future. He noted that the committee is concerned with addressing a
few major issues that were left over from the 20th century, and to
eradicate any sense of oppressive behavior by members of City
government in order that all citizens will realize their full potential and
available resources toward developing a shining future, along with an
appreciation of the past.
Mr. Wayne Jones, 1309 Essex Avenue, N. W., advised that some
time ago, a community relations task force recommended that Council
take measures to establish a civilian review panel in response to
harassment charges, excessive force and racial profiling which seems
to be prevalent in the northwest community by certain police officers.
He referred to an incident that occurred on December 31,1999, in which
a citizen was shot by a police officer, and that citizen continues to be
hospitalized; and asked how many other citizens of Roanoke will have
to be a party to this type of behavior before Council recognizes the
seriousness of the problems that exist within the Police Department,
and when will Council take the appropriate action to address the
problems.
Mr. Michael Holland, 3747 Norway Drive, N. W., gave testimony
to the difficulties experienced by a college educated African-American
make in his search for a job in the City of Roanoke, and asked when will
the leaders of the City of Roanoke recognize that problems do exist
and bring together all of Roanoke's diverse communities. He stated
that when he asks young black men and women who are about to
graduate from high school or college what their future plans are, their
response is to move away from Roanoke because there is nothing here
for them.
Mr. Linc Barrett, IV, 4268 Joplin Lane, S. W., advised that he
appeared before Council out of his concern regarding a perception that
has become reality for many citizens as to how they deal with the City's
Police Department. He called attention to numerous complaints that
have been filed againstthe Police Department, not all of which could be
false, and encouraged that Council appoint a citizen review panel,
independent of the Police Department, which will create more
confidence in Council and in Roanoke's Police Department. He
expressed concern regarding the plight of Henry Street which seems
to be making no progress, with no objectives or purpose. He advised
that constructive, measurable guidelines are needed to address the
question of when Henry Street will come back in some form, or a
157
specific date, rather than individuals on a committee submitting
recommendations that are not implemented. 'He stated that he is
concerned with preserving the cultural and historical integrity of
Roanoke's older black communities which seem to be under attack,
and asked how those neighborhoods will be preserved from
encroachment by developers. He requested that Council appoint a
civilian review panel which will create more confidence in Council and
in the Police Department and that citizens be provided with a timetable
as to when something will be accomplished on Henry Street.
Mr. Martin D. Jeffrey, President, Roanoke Chapter, N.A.A.C.P.,
advised that the incident which occurred on December 31, 1999, in
which a citizen was shot by a police officer occurred as a result of a
loosely restrained police dog, an over zealous police officer, and the
absence of any real or external process for accountability by the Police
Department. He stated that the City of Roanoke is drowning in a flood
of lack of accountability, greed and complacency, and insensitivity and
prejudice. He advised that the era of lack of accountability has lasted
long enough and it is time for levels of accountability in the community.
He referred to the growing number of citizens, composed of taxpayers
and voters, who have joined a movement known as "Joshua's Army"
who want the City of Roanoke to be all that it can be. He stated that
citizens request that Council vote before the May 2 Councilmanic
election on the recommendation of the Community Relations Task
Force which included establishment of a civilian review panel to
monitor police complaints.
In regard to community-based economic development, including
Henry Street and its use of imminent domain, Mr. Jeffrey advised that
citizens want a real commitment to community and neighborhood
preservation on both sides of the track and a moratorium on the
destruction of further buildings on Henry Street and in Gainsboro. In
regard to equal employment opportunity, he asked that the City
strengthen its Equal Employment Opportunity policy to provide
accountability and to serve as an example of leadership to local
industry. In regard to education, equity and access, he requested that
Council adopt a resolution which will allow citizens to elect School
Board Trustees.
Mr. Paul M. Holt, III, 1012 Campbell Avenue, S. W., advised that
it does not matter if a person is convicted of a felony or a misdemeanor,
but what does matter is that they are a citizen of Roanoke and no
citizen deserves to be treated unfairly. He stated that either a civilian
review panel is needed to assess police department actions, or,
whenever an internal problem exists, there should be better
158
communication with the citizenry. He explained that when a complaint
is filed against a police officer, actions taken as a result of the
complaint are not reported, and if Council does not want to appoint a
civilian review panel, the citizens of Roanoke deserve the right to know
the actions taken as a result of a complaint filed against a police officer.
Mr. Robert Gravely, 1412 Moorman Road, N. W., advised that the
City of Roanoke has taken its citizens for granted by not hearing their
wishes. He stated that there have been problems in the Police
Department for years, with police officers practicing racial tactics in the
black community and judges upholding actions of the Police
Department. He stated that the City's economic situation is in a down
swing because of such actions and the job market does not pay
enough for the average person to be able to afford to live in Roanoke.
Mr. Trout moved that the remarks be referred to the City Manager
for review and report to Council. The motion was seconded by
Ms. Wyatt and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None .................................................................... ---0.
(Council Member White was absent.)
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted, by the Council on Monday, April 6, 1981,'the City Clerk having
advertised a public hearing for Monday, March 20, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of Robert
Young that a ten foot wide alleyway running parallel with Carver
Avenue, N. W., and running adjacent to lots identified as Official Tax
Nos. 2041325 - 2041335, inclusive, and 2041341 on the south and
property identified as Official Tax Nos. 3070316 and 3070301 on the
north, fora distance of approximately 500 feet, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 2, 2000, and Thursday,
March 9, 2000, and in The Roanoke Tribune on Thursday, March 9,
2000.
(See publisher's affidavits on file in the City Clerk's Office.)
15g
A report of the City Planning Commission advising that
Mr. Young desires to use the alley for personal use, was before
Council.
The City Planning Commission recommended that Council
approve the request to close and permanently vacate the above
described section of public alley, subject to the following conditions:
The applicant shall submit a subdivision plat to the Agent
for the Planning Commission, receive all required
approvals thereof, and record same with the Clerk of the
Circuit Court for the City of Roanoke; said plat shall
combine all properties which would otherwise be
landlocked by the requested closure, or otherwise dispose
of the land within the right-of-way to be vacated in a
manner consistent with law. Said plat shall retain
appropriate easements, together with the right of ingress
and egress over the same, for installation and
maintenance of any and all existing utilities that may be
located within the right-of-way.
Upon meeting all other conditions to the granting of the
application, the applicant shall deliver to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, a certified
copy of the ordinance granting the request for recordation
in said Clerk's Office, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name
of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such
fees and charges as required by the Clerk to effect such
recordation.
Upon recording a certified copy of the ordinance granting
the request with the Clerk of the Circuit Court of the City
of Roanoke, Virginia, the applicant shall file with the
Engineer for the City of Roanoke, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period
of one year from the date of adoption of the ordinance,
granting the request, the ordinance shall be null and void
with no further action by Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
160
ACTION:
Robert Young, Petitioner, appeared before Council in support of
his request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34731) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 555.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34731 was adopted, on its first reading, by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981~ the City Clerk having
advertised a public hearing for Monday, March 20, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
Roanoke Redevelopment and Housing Authority that a certain alley
which extends easterly from First Street, N. W., between Wells Avenue
and Centre Avenue for a distance of approximately 247 feet, be
permanently vacated, discontinued and closed, the matter was before
the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 2, 2000, and Thursday,
March 9, 2000, and in The Roanoke Tribune on Thursday, March 9,
2000.
(See publisher's affidavits on file in the City Clerk's Office.)
161
A report of the City Planning Commission advising that the
application is submitted in connection with current and on-going needs
of the Henry Street Project, was before Council.
The City Planning Commission recommended that Council
approve the request to close and permanently vacate the above
described section of public alley, subject to the following conditions:
The applicant shall submit to the Agent for the Planning
Commission, receive all required approvals thereof, and
record with the Clerk of the Circuit Court for the City of
Roanoke, a subdivision plat, said plat combining all
properties which would otherwise be landlocked by the
requested closure, or otherwise disposing of the land
within the right-of-way to be vacated in a manner
consistent with law, and retaining appropriate easements,
together with the right of ingress and egress over same,
for installation and maintenance of any and all existing
utilities that may be located within the right-of-way.
The applicant shall, upon meeting all other conditions to
the granting of the application, deliver to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, a certified
copy of an ordinance granting the request for recordation
in said Clerk's Office, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name
of the Petitioner~ and the names of any other parties in
interest who may so request, as Grantees, and pay such
fees and charges as are required by the Clerk to effect
such recordation.
The applicant shall, upon a certified copy of the ordinance
granting the request being recorded by the Clerk of the
Circuit Court of the City of Roanoke, Virginia, in said
Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that
such recordation has occurred.
If the above conditions have not been met within a period
of 12 months from the date of adoption of the ordinance,
granting the request, said ordinance shall be null and void
with no further action by Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
162
John Baker, Executive Director, City of Roanoke Redevelopment
and Housing Authority, appeared before Council in support of the
request.
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34732) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 557.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34732 was adopted, on its first reading, by the following
vote: :~'
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... --6.
NAYS: None ...................................................................... -0.
(Council Member White was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, March 20, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Emergency
Veterinary Services of Roanoke, Inc., that a parcel of land containing
2.35 acres, more or less, located at 4902 Frontage Road, N. W.,
identified as Official Tax No. 6490804, be rezoned from RS-l,
Residential Single Family District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, March 2, 2000, and Thursday, March 9,
2000, and in The Roanoke Tribune on Thursday, March 9, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
ACTION:
163
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to redevelop the existing
residential property for construction of a new building to be used as an
emergency veterinary clinic, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain proffered
conditions.
(For full text, see report on file in the City Clerk's Office.)
Edward A. Naif, Attorney, appeared before Council in support of
the request of his client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34733) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 649, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 559.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning.
Ms. Ann Shannon, 4888 Frontage Road, N. W., advised that the
area is slowly becoming a commercial district and she is being pushed
out of her home. She stated that since January, property on the corner
of Laurelridge Road and Frontage Road has been placed on the market
for sale-which is zoned for residential use and that will create a
commercial site on the left side of her property and a residential site on
the right side. She called attention to water run off problems affecting
her property during heavy rainfall, and asked that Frontage Road
remain in its present condition and that the request for rezoning be
denied.
Mr. William Bestpitch, 381 Washington Avenue, S. W., inquired
as to the amount of C-2 property currently existing in the City of
Roanoke and how much is needed. He called attention to numerous C-
2 properties presently in the City of Roanoke that contain buildings in
poor condition and inquired as to why those properties are not
considered for such ventures as Mr. Natt's clients propose. He
expressed concern that it does a great disservice to business owners
and commercial property owners in the City of Roanoke when a
business person operates his or her business until they retire, at which
point there is no interest in purchasing the property because
developers can request that the City of Roanoke rezone other property.
He stated that one can travel up and down Williamson Road and other
areas of the City and see property that needs to be redeveloped for this
type of use.
Mr. E. Duane Howard, 508 Walnut Avenue, S. E., spoke against
the proposed rezoning and advised that it is important for Council to
listen to the concerns of Ms. Shannon and how the rezoning will effect
her neighborhood and her property. He concurred in the remarks of Mr.
Bestpitch, and inquired as to why the petitioners could not use the
facilities of already established animal clinics for evening emergency
situations.
There was discussion with regard to water run off onto the
property of Ms. Shannon and the need for additional buffering of the
"skunk hollow" area; whereupon, Mr. Natt advised that his clients will
provide additional screening, buffering and storm water management.
Upon concern expressed by the City Attorney in regard to State
Code req'Jirements that proffered conditions must be submitted in
writing and signed by the property owner, Mr. Natt orally submitted that
his clients will agree, during development plan review, to include
additional buffering/screening on the eastern side of the property line
between the property of Ms. Ann Shannon and the proposed
development and work with City staff to meet requirements regarding
storm water management.
No other persons wishing to be heard and no further questions
or comments by the Members of Council, Ordinance No. 34733, on its
first reading, was adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
ACTION:
ZONING: Pursuant to
165
Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, March 20, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Westwin of
Roanoke, Inc., that a tract of land located at 2123 Crystal Spring
Avenue, S. W., described as Lots 13 and 14, Block 49, Crystal Spring
Land Company Official Tax No. 1050514, be rezoned from C-1, Office
District, to CN, Neighborhood Commercial District, subject to certain
conditions proffered by the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 2, 2000, and Thursday,
March 9, 2000, and in The Roanoke Tribune on Thursday, March 9,
2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
applicant desires to renovate the property for an upscale restaurant,
was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain proffered
conditions.
(For full text, see report on file in the City Clerk's Office.)
David C. Helscher, Attorney, appeared before Council in support
of the request of his client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34734) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No.105, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 561 .)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning.
166
Michael Cleary, Attorney, representing First Presbyterian Church,
advised that after meetings with representatives of the Church and
Westwin Associates, the parties have been unable to reach a
compromise. He stated that the proposed rezoning will take a property
that is zoned for office use and convert same to a more intense use
such as the proposed restaurant, and the church is more concerned
about uses of the property if the proposed restaurant is not successful.
Before approving the rezoning, he asked that Council take into
consideration the type of restaurants that could be operated in a CN,
Neighborhood Commercial District, and the impact on the ministry of
First Presbyterian Church.
The Reverend Robert Smith, Pastor, First Presbyterian Church,
2125 South Jefferson Street, advised that the Church is concerned with
the way in which businesses have continued to crowd them out. Since
Carilion Health System expanded, he stated that the Church has had a
problem with being pressed from the north, and the parking area of the
Church is notsufficient for its membership. He expressed concern that
many of the activities of the Church occur during morning and evening
hours and on many occasions the parking lot is occupied by persons
other than Church members and guests; and the church is concerned
that a restaurant with a seating capacity for 60 persons will place it in
an adversarial relationship with restaurant patrons. He advised that it
is important for Council to respect the need of the Church to continue
to engage in its ministry and to be able to do so in an effective manner;
therefore, on behalf of First Presbyterian Church, he requested that the
petition for rezoning be denied.
David C. Helsher, Attorney, representing the petitioner, clarified
that vehicular parking will be addressed through valet parking, the
restaurant will not be open on Sunday, and his client has extended an
invitation to First Presbyterian Church to use restaurant parking
facilities on Sunday. He advised that his client has stated that it will
provide sufficient parking, and address any parking problems that may
arise in a constructive manner.
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., advised that if
First Presbyterian Church needs to have a car towed away, they should
do so and the aggrieved party will either be angry enough that they will
not continue to park on church premises, or they will not patronize the
restaurant. He stated that residents of the area support the restaurant
which is good for the neighborhood, there is available on street
parking, and First Presbyterian Church should not have any more input
in the request than if they were an individual resident. He urged that
Council approve the request for rezoning.
ACTION:
167
Barbara N. Duerk, Member, City planning Commission, submitted
a minority report, advising that questions by adjoining landowners on
both sides of the parcel of land were presented at the City Planning
Commission's public hearing; Ms. Ann Shannon who lives at 4888
Frontage Road, N. W., objected because she had not been contacted by
the attorney to attend a neighborhood meeting and Mr. Whitescarver,
owner of WHO Enterprises, did not want his 35 employees to work
beside an animal hospital. She stated that her concern is if the
property is rezoned C-2, other C-2 zoning will be allowed for adjoining
properties. She requested that Council table the petition for rezoning
until the Economic Development Department can establish figures
showing that C-2 use for the Frontage Road property is better and more
appropriate than those uses allowed in a C-1 District.
(For full text, see report on file in the City Clerk's Office.)
There being no other persons who wished to be heard and no
further comments or questions by the Members of Council, Ordinance
No. 34734, on its first reading, was adopted by the following vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout and
Mayor Bowers ............................................................................... 5.
NAYS: Vice-Mayor Harris ............ , ......................................... 1.
(Council Member White was absent.)
SEWERS AND STORM DRAINS-EASEMENTS-WATER
RESOURCES: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, March 20, 2000, at 7:00 p.m., or as soon thereafter
as the matter may be heard, on the proposal of the City of Roanoke to
grant a 30-foot right-of-way and water and sanitary sewer easement
across City-owned property located on Dogwood Lane, S. W., identified
as Official Tax No. 1390216, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, March 12, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading-
168
(#34735) AN ORDINANCE authorizing the conveyance of a 30-foot
right-of-way and water and sanitary sewer easement across City-owned
property on Dogwood Lane, S. W., identified by Official Tax No.
1390216, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 562.)
Thc motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34735 was adopted, on its first reading, by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ...................................................................... -6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
PARKS AND RECREATION-CITY PROPERTY-WATER
RESOURCES-NEIGHBORHOOD ORGANIZATIONS: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, March 20,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the proposal of the City of Roanoke to extend the lease of a certain
City-owned structure known as the Alexander-Gish House, located in
Highland Park at 641 Walnut Avenue, S. W., together with the
outbuilding and parking lot, to Old Southwest, Inc., for a period of five
years, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, March 12, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34736) AN ORDINANCE authorizing the proper City officials to
extend the lease agreement between the City and Old Southwest, Inc.,
for a period of five years, for the use of a certain City-owned structure
known as the Alexander-Gish House, located in Highland Park, together
with the outbuilding and parking lot, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Bo~k No. 62, page $63.)
169
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter.
William Bestpitch, 381 Washington Avenue, S. W., President, Old
Southwest, Inc., appeared before Council in support of extension of the
lease agreement.
Ordinance No. 34736, on its first reading, was adopted by the
following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ......................................................................... 6.
NAYS: None ....................................................................... 0~
(Council Member White was absent.)
OTHER HEARING OF CITIZENS:
ZONING-COMPLAINTS: Mr. George Gunther, P. O. Box 12353,
Roanoke, Virginia, expressed concern with regard to certified mail from
the Zoning Department to citizens of Roanoke, i. e., the Post Office has
been instructed to return unclaimed certified mail to the City within five
days. He stated that certified mail from the City to citizens of Roanoke
should nct be returned for at least 15 business days or 21 calendar
days to allow sufficient time for taxpayers to claim their mail.
It was the consensus of Council to refer the remarks of
Mr. Gunther to the City Manager for response.
There being no further business, the Mayor declared the meeting adjourned
at 10:50 p.m.
APPROVED
ATTEST:
Ma~ .Pa~r er''~' ~
City Clerk Mayor
170
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
April 3, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, April 3,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Reaular Meetings, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers ......................................................................................................... -7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk=
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, with Mayor Bowers presiding, and all Members of the
Council in attendance.
CITY MANAGER: The City Manager presented an oral briefing on proposed
City staff reorganization which will require adoption of measures to change the
names of certain departments and/or other minor activities. She reviewed the
current organizational chart of the City and the proposed reorganization, which is
fluid and can be revised as necessary. She advised that Roanoke's needs are
changing as a community and the City should be willing to address those changes
by revising its organizational structure; an attempt has been made to reduce the
number of directors or assistant City Managers and to subsequently reduce the
number of departments from 30 plus to 14. She suggested that those activities
reporting to the individual Assistant City Managers should be arranged in such a
way so as to be conducive to the kind of consideration, team work and integration
that will be critical for the future of the City of Roanoke.
Ms. Burcham reviewed the following proposed organizational chart:
171
CITY MANAGER
DEPUTY CITY MANAGER
- Public Information Officer
- Environmental Manager
- Tourism and Cultural Activities and Agencies
DEPARTMENT OF ECONOMIC DEVELOPMENT
ASSISTANT CITY MANAGER FOR
ORGANIZATIONAL SUPPORT
DEPARTMENT OF
MANAGEMENT AND BUDGET
- Grants Compliance
- Citizen Service Center
DEPARTMENT OF HUMAN
RESOURCES
- Occupational Health
- Risk Management
DEPARTMENT OF TECHNOLOGY
- Emergency Communications
Center
- Radio Systems Maintenance
- Information Systems
DEPARTMENT OF GENERAL
ASSISTANT CITY MANAGER FOR
OPERATIONS
DEPARTMENT OF UTILITIES
- Water
- Utility Line Services
DEPARTMENT OFFIREIEMS
DEPARTMENT OF PUBLIC
WORKS
- Streets and Traffic
- Engineering
- Solid Waste Management and
Recycling
DEPARTMENT OF CIVIC
ASSISTANT CITY MANAGER FOR
COMMUNITY DEVELOPMENT
DEPARTMENT OF PLANNING
AND CODE ENFORCEMENT
- Planning
- Code Enforcement
DEPARTMENT OF PARKS AND
RECREATION
- Natural Resources
- Parks and Facilities
- Recreation
DEPARTMENT OFHUMAN
SERVICES
- Social Services
- Youth Services
DEPARTMENT OF POLICE
SERVICES
- Building Services
- Fleet Management
- Purchasing
FACILITIES
- Victory Stadium
- Civic Center
DEPARTMENT OF BUILDING DEPARTMENT OF LIBRARIES
INSPECTIONS
The City Manager explained that the organizational chart signals an
opportunity for the City to be more responsive to both internal needs, as well as
citizen needs, and the proposed reorganization will better suit the needs of the
community; and with Council's concurrence, she will ask the City Attorney to
prepare the necessary measures to effect the name changes of departments,
changes in the title of certain individuals from manager to division or bureau head
within a department, and changes to titles and pay grades would not have an
immediate effect on compensation; but could mean that the range will be shorter
than the previous pay range. She added that this is an opportunity for existing staff
to signal a desire to change positions, or to be reassigned to other positions,
effective as soon as possible and no later than July 1.
172
in a discussion of the proposed reorganization, the City Manager advised that
there will be a redirection in the total number of management positions and staff;
and City departments have been requested to review vacancies in their departments
to determine if employee positions can be consolidated and to determine if
management positions can be reduced. She added that Director positions will be
reduced from four to three Assistant City Managers; there will be further
restructuring within individual departments and the budget that will be presented to
Council at its next meeting will include significant restructuring changes which will
generate additional funds in the overall general fund budget. She advised that no
employee will lose their job as a result of the proposed reorganization; and a high
degree of accountability and responsibility will be placed on department heads who
will be expected to convene meetings with other division heads to insure that
solutions are found atthe lowest level in the City organization. Presently, she stated
that the Directors and the City Manager and Assistant City Manager function as a
team rather than operating in their individual silos, and by sharing information, they
also share in decision making, and called attention to remodeling of office space in
the City Manager's Office in order to place the City Manager, Deputy City Manager
and Assistant City Managers in the same suite of offices. She advised that
administrative support staff has been reduced by two positions, and administrative
staff in the City Manager's Office work as a self-managed work team and decide
upon such things as work flow, vacation schedules, etc.
Following discussion of the City Manager's proposed reorganization, without
objection by Council, the Mayor advised that the briefing would be received and
filed.
TRAFFIC: The City Manager advised that representatives of various
neighborhood organizations will attend the April 17, 2000, meeting of City Council
to share their concerns with regard to the proposed widening of 10th Street and to
officially ask that Council rescind its earlier position on the widening of 10th Street.
She called attention to a meeting which was held with neighborhood representatives
to review past actions of Council and proposed future actions, after which City staff
agreed to prepare preliminary drawings that the Director of Public Works could take
back to the neighborhoods based on their input that could serve as a substitution
to the four-laning of 10th Street. In the meantime, she advised that she has
requested that the Virginia Department of Transportation suspend any action on the
10~ Street project until there is an opportunity to hear from citizens. She called on
Robert K. Bengtson, Director of Public Works, for a status report on his meetings
with neighborhood representatives and the alternative plan presently under
consideration, which is presented to Council in anticipation of neighborhood
representatives addressing Council at its meeting on April 17.
Mr. Bengtson advised that four neighborhood organizations were in
attendance at the meeting referred to by the City Manager: Washington Park
Neighborhood Alliance, Melrose/Rugby Neighborhood Forum, Grayson Avenue
173
Beautification Council, and Williamson Road Action Forum. He explained that in
June 1998, a four-lane improvement was proposed for 10th Street from Gilmer
Avenue to Orange Avenue and three lanes from Orange Avenue to Williamson Road,
and VDOT was proceeding accordingly, however, information from neighborhood
organizations in February 2000 indicated a need for further review. He reviewed a
plan that reflects the ideas that were brought forth by neighborhood representatives
which include two lanes of traffic, with the southbound and northbound lanes being
ten feet wide, adjoining each travel lane would be a five foot bicycle lane with a white
line separating the travel lane from the bike lane on each side of the street, new
curb, gutter and sidewalk, striping of about seven and one-half feet with landscaping
and utility poles and street lights on both sides of the street.
Mr. Bengtson reviewed ideas submitted by representatives of the
neighborhood organizations that the project consist of two lanes as opposed to four
lanes; left turn storage lanes at particular locations along Moorman Road, Orange
Avenue, Rugby Boulevard, Grayson Avenue and Hunt Avenue; traffic signals at the
intersections of Williamson Road, Hunt Avenue, Orange Avenue, Moorman Road and
Grayson Avenue; drainage facility improvements in terms of curb and gutter for the
entire length of the project; five feet wide sidewalks on both sides of the street;
bicycle lanes; and site distance improvements for safety reasons, particularly at the
intersection of 10th Street and Staunton Avenue where it is' difficult to see oncoming
traffic because the hill crests at Roundhill Avenue and the Courtland Road
intersection.
There was discussion with regard to whether VDOT will fund a two-lane
roadway and the City Manager pointed out that if VDOT does not approve a two-lane
project, it then becomes a one hundred per cent City funded project, although there
is a possibility of enhancement funds for the project if it does not proceed through
its normal route. She stated that this plan has not been-reviewed with VDOT
officials.
Mr. Bengtson further advised that the bridge over Lick Run would als° be
replaced by virtue of the project and landscaping would be included.
The City Manager advised that VDOT is prepared to provide funds to design
a roadway, therefore, the project is closer to reality now more than ever before,
however, the real question is, will VDOT design the roadway in a manner that
supports the 10th Street community of today. On a larger scale, she stated that this
is a state wide problem dealing with the level of funding that the state makes
available for roads and the process by which roads are developed which is
something that should be discussed in the City's Legislative Program.
Council Member Swain requested a list of participants in the neighborhood
meeting, which Mr. Bengtson advised that he would provide.
174
ACTION:
Without objection by Council, the Mayor advised that the 10th Street briefing
would be received and filed.
PURCHASE/SALE OF PROPERTY: A report of the City Manager requesting that
Council convene in a Closed Meeting to discuss acquisition and disposition of real
property for public purpose, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to Sect.
2.1-344 (A)(3), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss acquisition and disposition of real property
for public purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout, White
and Mayor Bowers .......................................................................................... 7.
NAYS: None .......................................................................................... 0.
Inasmuch as the 2:00 p.m., Council session would convene in 15 minutes, it
was the consensus of Council to hold the Closed Meeting immediately following the
2:00 p.m., Council session.
At 1:45 p.m., the Mayor declared the meeting in recess until 2:00 p.m, in the
City Council Chamber, fourth floor, Municipal Building.
At 2:00 p.m., on Monday, April 3, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers ........................................................................................................ -7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
175
The reconvened meeting was opened with a prayer by The Reverend Elizabeth
McMaster, Minister, Unitarian Universalist Church of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
CITY SHERIFF: The Mayor recognized the Roanoke City Sheriff's
Office upon achievement of 100 per cent compliance with the Board of
Corrections Life, Health and Safety Standards for Jails.
PROCLAMATIONS-HOUSING/AUTHORITY: The Mayor presented
a Proclamation declaring the month of April 2000 as Fair Housing
Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS: The Mayor presented a Proclamation
declaring the week of April 9 - 15 as KOVAR - Knights of Columbus
Week.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-POLICE DEPARTMENT-COMMUNICATIONS
DEPARTMENT: The Mayor presented a Proclamation declaring the
week of April 9 - 15 as National Telecommunicator's Week.
(For full text, see Proclamation on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34737-040300) A RESOLUTION recognizing Sharon F. McGhee
as Roanoke Public Safety Telecommunicator of the Year 2000 in the
City's E-911 Communications Center.
(For full text of Resolution, see Resolution Book No. 62, page 564.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 34737-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
176
ACTION:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................ -7.
NAYS: None ....................................................................... 0.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
COMMITTEES-ROANOKE ARTS COMMISSION: A communication
from Ann Weinstein, Member, Roanoke Arts Commission, advising of
the resignation of Mark Scala, effective immediately, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUILDINGS/BUILDING DEPARTMENT-OATHS OF OFFICE-
COMMITTEES: The following report of qualification was before Council:
Peter W. Clapsaddle as a member of the New Construction
Code, Board of Appeals, for a term ending September 30,
2003.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
177
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
SCHOOLS: The Mayor advised that on June 30, 2000, there will
be three vacancies on the Roanoke City School Board for terms
commencing July 1, 2000, and ending June 30, 2003. He further
advised that seven applications for the positions were received prior to
the deadline on March 10, 2000.
The Mayor explained that Section 9-20, Selection of Candidates
for Public Interview, provides that on or before April 20 of each year
Council shall, by public vote, select from the field of candidates those
candidates to be accorded the public interview required by Section 9-21
of the City Code, and all other candidates shall be eliminated from the
School Trustee selection process.
ACTION:
Mr. White moved that James P. Beatty, F. B. Webster Day,
Marsha W. Ellison, Sherman P. Lea, William H. Lindsey (application was
withdrawn), Gloria P. Manns and William E. Skeen be accorded the
public interview by Council on Tuesday, April 18, 2000, commencing at
4:30 p.m., in the City Council Chamber. The motion was seconded by
Mr. Trout and unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
AIRPORT-BUDGET: A communication from Jacqueline L. Shuck,
Executive Director, Roanoke Regional Airport, transmitting the Airport
Commission's fiscal year 2000-2001 budget and proposed capital
expenditures, was before Council.
(For full text, see communication and supporting documentation on file
in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34738-040300) A RESOLUTION approving the Roanoke
Regional Airport Commission's 2000-2001 proposed operating and
capital budget upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 565.)
178
ACTION:
ACTION:
ACTION:
Mr. Trout moved the adoption of Resolution No. 34738-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0o
TAXICABS AND FOR-HIRE VEHICLES: Richard E. Viar, Attorney,
representing Yellow Cab Services of Roanoke, Inc., appeared before
Council and presented a petition requesting an adjustment in rates for
taxicab service and for hire automobiles in the City of Roanoke, which
rates are regulated pursuant to Section 34-130 Code of the City of
Roanoke (1979), as amended, and represent an approximate 17 per cent
increase over present rates. He advised that the rate increase is
required if Yellow Cab is to partially offset increased costs of doing
business which have been experienced since the last increase on
October 15, 1990.
C. R. Sisson, representing Liberty Cab Co., requested that any
increase be technically achievable insofar as programming meters,
number of passengers, etc., and that any increase not be exorbitant.
Mr. Trout moved that the matter be referred to the City Manager
for report and recommendation to Council. The motion was seconded
by Mr. Hudson and unanimously adopted.
HOUSING/AUTHORITY: A request of Ms. Gloria Dorma, to discuss
multi-family housing in the City of Roanoke, was before Council.
The Mayor advised that Ms. Dorma had requested that the matter
be deferred until the regular meeting of Council'on Monday, April 17,
2000, at 2:00 p.m.
PETITIONS AND COMMUNICATIONS:
TECHNOLOGY BUSINESS ADVISORY COUNCIL: A
communication from Mayor David A. Bowers with regard to the Mayor's
Technology Business Advisory Council advising that following
discussion late last year with several business leaders, it became
apparent that the City needed to understand and represent technology
businesses, a growing part of the national economy, in a better way;
and although the City has had success over the years under the
leadership of Jim Trout, Brian Wishneffand Phil Sparks in bringing new
179
businesses and industry (and many new jobs) to Roanoke, he was
impressed with those persons in technology related businesses who
said that the City needed to do more to be competitive in this sector,
was before Council.
The Mayor stated that an informal group of business,
government, school, civic and banking leaders met on two occasions
to discuss the City's role in promoting technology businesses, which
started as an informal process, but quickly gained momentum and will
shortly need additional structure and advice from other groups, such
as Council Member Trout and the Economic Development Commission;
he added that this is an exciting new venture for City government, and,
more importantly, for the business sector in the Roanoke Valley; and
accordingly, he requested Beth Doughty, President of the Roanoke
Regional Chamber of Commerce, to establish a working group of about
ten persons to submit ideas to Council regarding a more formal
structure of the group, and to prioritize issues and concerns which
technology business leaders in the Roanoke Valley believe should be
addressed.
(For full text, see communication on file in the City Clerk's Office.)
Elizabeth Doughty, President, The Roanoke Valley Regional
Chamber of Commerce, advised that in January 2000, the beginning of
the new century provided a good opportunity to discuss Roanoke's
position in terms of the new economy; therefore, approximately 40
business leaders were convened by the Mayor at a luncheon to discuss
Roanoke's potential in the new economy, and this group became
known as the Mayor's Technology Business Advisory Council. She
stated that the group engaged in discussions regarding Roanoke's
potential for new economy jobs and the growth of software and
technology based businesses that could provide opportunities for
Roanoke's young people. She advised that a second meeting of the
Mayor's Technology Business Council was hosted last month which
included discussion on Roanoke's potential and those things that
could happen to help make Roanoke more competitive, the out growth
of which was the creation of a task force composed of representatives
of business technology companies, Roanoke Valley Chamber of
Commerce, the New Century Venture Center, and the City Manager's
Office. She stated that the Task Force will submit recommendations on
how to make Roanoke more competitive in the future and to foster the
growth of technology based businesses in the locality.
180
ACTION:
Bonz Hart, President, Meridium, called attention to the
opportunity to engage in regional efforts to insure that the Roanoke
Valley is in the forefront as the economy moves to more of a technology
based world.
Lisa Isom, representing the New Century Venture Center, advised
that while the Center is a mixed use faCility, it deals more and more
with technology-type companies in an effort to render assistance. She
called attention to the need for high speed Internet access for
technology companies and the importance of attracting and retaining
good employees. She advised that the next meeting of the Advisory
Council will be held at the New Century Business Venture Center
located at 1354 8th Street, S. W., on May 12, 2000, at 12:00 noon, and
invited the Members of Council to attend.
Without objection by Council, the Mayor advised that his
communication and the remarks of Ms. Doughty, Mr. Hart and Ms. Isom
would be received and filed.
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS: A
communication from the Commonwealth's Attorney advising that the
Department of Criminal Justice Services (DCJS) has awarded the City
of Roanoke a grant in the amount of $92,759.00 for the year 2000 to be
known as VIRGINIA EXILE, which will provide the City with additional
funding resources to enhance prosecution efforts to combat violent
gun carriers in the City, was before Council.
It was further advised that the EXILE Grant coincides with the
implementation of new state laws which set minimum mandatory
sentences for convicted felons who possess guns, individuals who
possess guns while possessing drugs, and people who bring guns
onto school property with the intent to use them; the City would use the
funds to target those who illegally possess and use firearms and to
reduce the number of violent firearms crimes in the City, and this goal
will be achieved through a unified effort of prosecution, law
enforcement, and a public awareness campaign.
It was explained that VIRGINIA EXILE funding will continue at
least through 2002; annual re-application for funding will be required;
VIRGINIA EXILE in the City of Roanoke will fund the hiring of a
dedicated prosecutor, and a part-time administrative assistant, allow
police to conduct gun check points, and provide for a computer system
to track gun offenses from the time of arrest to the time of final
disposition.
ACTION:
181
The Commonwealth's Attorney recommended that Council adopt
a resolution accepting year 2000 DCJS funds and authorize the City
Manager to execute the requisite Grant Agreement, Funding Approval,
and any other forms required by DCJS on behalf of the City in order to
accept such funds, said Agreement and forms to be approved as to
form by the City Attorney; appropriate $103,066.00 to certain accounts
in the Grant Fund as established by the Director of Finance and in
accordance with State grant requirements, and establish a grant fund
revenue estimate; and increase General Fund revenue estimate,
Account No. 001-020-1234-0405, by $10,307.00 and increase
expenditure estimate in Transfer to Grant Fund Account, No. 001-004-
9310-9535, by $10,307.00, to fund the local match.
The City Manager submitted a report concurring in the
recommendation of the Commonwealth's Attorney.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34739-040300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 566.)
Mr. Hudson moved the adoption of Ordinance No. 34739-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34740-040300) A RESOLUTION accepting the Virginia Exile
Grant offer made to the City by the Department of Criminal Justice
Services and authorizing execution of any required documentation on
behalf of the City.
(For full text of Resolution, see Resolution Book No. 62, page 567.)
182
ACTION:
Mr. Hudson moved the adoption of Resolution No. 34740-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
PARKS AND RECREATION: The City Manager introduced a
briefing on the Parks and Recreation Comprehensive Master Plan by
Beverly T. Fitzpatrick, Jr., Chair, and Elizabeth Poff, Vice Chair, Citizens
Advisory Committee.
Mr. Fitzpatrick presented findings of the Parks and Recreation
Comprehensive Master Plan, which was a team effort by 21 members
of the Citizens Advisory Committee, with assistance of Parks and
Recreation staff and the consultant.
Ms. Poff reviewed key issues of the Master Plan, which form
action strategies in regard to recreation centers, trails and greenways,
aquatic facilities, recreation programs, marketing of recreational
programs, maintenance of facilities/parks, Carvins Cove and the
recreational usage thereof, the role of Parks and Recreation as a
partner with the school system, skateboard park, etc., departmental
organization with other governmental entities, funding, and a
comparison of other cities and bench marking. She advised that a
comparison of Roanoke with other cities revealed that Roanoke spends
on average of $31.97 per capita compared with like cities throughout
the nation that spends an average of $62.30 per capita, and cities in the
Commonwealth of Virginia spend an average of $53.37 per capita;
funding issues relative to recovered costs revealed that the City of
Roanoke is recovering approximately 26 per cent as opposed to the
national average of 52 per cent; and demographics support facilities,
the need for more gyms and playing fields and overall improvement of
existing facilities.
183
Mr. Fitzpatrick reviewed the 11 strategies and recommendations
contained in the Master Plan and advised that three phases are
proposed:
Phase I: $3.8 million which has already been identified in
the 1997 bond issue for park improvements.
Phase I1:$10.9 million consisting of $900,000.00 in park
improvements, the first major recreation center, the first
major swimming pool renovation, a projected $1 million
worth of land for renovation, and $1 million worth of
greenway improvements for which no funds have been
identified; and
Phase II1: To include the above listed items, except for $3
million in park acquisition as opposed to $900,000.00, for
a grand total of $27.7 million, for which funds have not
been identified.
Mr. Fitzpatrick advised that the report is intended for briefing
purposes only and will be presented to the Long Range Planning
Committee of the City Planning Commission and to the full membership
of the City Planning Commission°
(See comprehensive Parks and Recreation Master Plan (Draft) on file in
the City Clerk's Office.)
Council Member Swain inquired if the "little green house" in
Washington Park will be historically preserved; whereupon, Mr.
Fitzpatrick stated that the Advisory Committee did not address the
structure specifically, but it was looked at in terms of historic
preservation and the environment and will be included in the more
detailed strategies of the process.
Following comments by Members of Council, and without
objection by Council, the Mayor advised that the briefing would be
received and filed.
ITEMS RECOMMENDED FOR ACTION:
RAILSIDE LINEAR WALK: The City Manager submitted a written
report advising that property located adjacent to the tracks of Norfolk
Southern Railway Company, between Second Street and South
Jefferson Street, was acquired by the City from the Norfolk Southern
Railway Company for development of the Railside Linear Park;
ACTION:
approximately 15,256 square feet of property needs to be dedicated as
public street right-of-way to permit public access to existing loading
docks on the warehouse buildings; remaining City property located
between the proposed public street and existing buildings needs to be
subdivided, creating eight new lots, in a manner to permit future
conveyance to adjoining property owners since the City has no need for
the property; and dedication of this right-of-way will provide public
access for the adjoining property owners, which needs to be assured
prior to construction of the final phase of the Railside Linear Park.
The City Manager recommended that she be authorized to
execute the appropriate documents, in a form to be approved by the
City Attorney, subdividing and creating eight new lots, and dedicating
City property to public street purposes.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34741-040300) A RESOLUTION authorizing execution of a plat
of subdivision and any other documents necessary to provide for the
dedication as public right-of-way of a 15,256 square foot area situated
north of Norfolk Avenue, S. W., between South Jefferson Street and
Second Street, S. W.
(For full text of Resolution, see Resolution Book No. 62, page 568.)
Mr. Trout moved the adoption of Resolution No. 34741-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CMERP-PUBLIC WORKS-EQUIPMENT: The City Manager
submitted a written report advising that the Capital Maintenance and
Equipment Replacement Program (CMERP) identified the need to
replace a street sweeper in the Parks and Grounds Department; which
unit will replace an older unit that is expensive to repair and has
extensive downtime.
ACTION:
185
The City Manager recommended that Council authorize issuance
of a purchase order for one tricycle type street sweeper from Virginia
Public Works Equipment Company, at a total cost of $88,849.00, and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34742-040300) A RESOLUTION accepting the bid of Virginia
Public Works Equipment Company, for the purchase of one new
tricycle type street sweeper, upon certain terms and conditions; and
rejecting all other bids made for such items.
(For full text of Resolution, see Resolution Book No. 62, page 569.)
Mr. Trout moved the adoption of Resolution No. 34742-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
FEE COMPENDIUM: The City Manager submitted a written report
advising that on April 7, 1986, Council adopted Resolution No. 28075 as
part of the City's Fee Compendium, permitting City departments to
assess a fee for personal photocopies provided to the public, in the
amount of $.50 per copy if the copy was made by a City employee and
$.25 per copy if the copy was made by the requesting individual; and
these fees normally include reasonable staff time and remain in effect
today.
Itwas further advised that in 1999, the Virginia General Assembly
amended Section 2.1-342.F, Code of Virginia (1950), as amended,
Virginia Freedom of Information Act which states in part:
"...A public body may make reasonable charges for its
actual cost incurred in accessing, duplicating, supplying,
or searching for the requested records. No public body
shall impose any extraneous, intermediary or surplus fees
or expenses to recoup the general costs associated with
creating or maintaining records or transacting the general
business of the public body. Any duplicating fee charged
186
by a public body shall not exceed the actual cost of
duplication; the public body may also make a reasonable
charge for cost incurred in supplying documents
produced from a geographic information system at the
request of anyone other than the owner of the land that is
the subject of the request. However, such charges shall
not exceed the actual cost to the public body in supplying
such records . . ."
It was explained that the Management Services Department is
responsible for overseeing centralized photocopying activities for the
City; based on the current billing rate for copies made for internal use
by City departments, the cost to provide photocopies is $0.05 per
impression; and this rate, however, does not include charges for any
applicable search and/or computer time, as copy!ng equipment is made
available for use by all City departments and agencies.
In order to comply with the Code of Virginia regarding fees for
accessing, duplicating, supplying, or searching for requested public
records, the City Manager recommended that Council approve a rate
change for personal photocopies provided to the public and amend the
Fee Compendium, as follows:
Copy Charge:
$.05 per impression
Research/Staff Time Charge:
If staff time is required to
search/research public
records, an additional
charge may be applied
based on the hourly rate
of pay, including fringe
benefits, of the individual
City employee(s)
conductin~g the search.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34743-040300) A RESOLUTION amending the City's Fee
Compendium to comply with the Code of Virginia in imposing fees for
accessing, duplicating, supplying, or searching for requested public
records.
(For full text of Resolution, see Resolution Book No. 62, page 570.) ....
ACTION:
187
Mr. Trout moved the adoption of Resolution No. 34743-040300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7o
NAYS: None ....................................................................... 0.
AIRPORT-TRAFFIC-BUDGET-SIGNALS AND ALARMS: The City
Manager submitted a written report advising that the intersections of
Airport Road at Towne Square Boulevard and Airport Road at Municipal
Drive, N. W., have been on the City's list for future traffic signalization
for several years; while both locations have met the warrants for
signalization, neither were ranked high enough to make the list of
intersections funded from the latest bond referendum, and they
currently rank second and eighth respectively on the pending list of
new traffic signals; Advance Auto Parts, Inc., has been working with
Roanoke County regarding expansion of its existing facility on the east
side of Airport Road; Roanoke County approached City staff
concerning the need for signalization at the two intersections noted
above, which led to an offer by the County to fund 50 per cent of the
$350,000.00 total estimated cost to signalize these two locations;
funding sources have been identified to provide the City's share of
$175,000.00; the City would handle all design and construction
activities and obtain 50 per cent reimbursement from Roanoke County;
and these sources do not include funds previously established for new
traffic signals in the latest bond referendum.
The City Manager recommended that Council adopt an ordinance
authorizing her to execute an agreement with Roanoke County for
sharing in the cost of traffic signalization on Airport Road, and amend
the professional services agreement with Mattern & Craig, P. C., for
traffic signal design; and adopt a budget ordinance transferring
$175,000.00 to a new account and appropriating $175,000.00 as
provided by Roanoke County,
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34744-040300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
188
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 571.)
Mr. Hudson moved the adoption of Ordinance No. 34744-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................. -7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34745-040300) A RESOLUTION endorsing Roanoke's
participation with the County of Roanoke sharing the actual cost of two
(2) new traffic signals on Airport Road, N. W., within Roanoke, and
authorizing the appropriate Roanoke officials to enter into the requisite
agreement with the County of Roanoke, upon certain terms and
conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 572.)
Mr. Hudson moved the adoption of Resolution No. 34745-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager
submitted a written report advising that the Derelict Structures Fund
(DSF) is a program funded by the General Assembly to assist with the
removal or renovation of badly deteriorated properties; the Virginia
Department of Housing and Community Development (DHCD) solicited
proposal.~ for the program in 1999; on August 16, 1999, Council
authorized the Acting City Manager to submit a funding proposal for
$100,000.00 for renovation of the Shenandoah Hotel on the City Market;
and in January 2000, DHCD notified the City that its proposal was one
of five in the State that had been approved.
It was further advised that in order to accept the funds, the City
must execute a grant agreement with the Virginia Department of
Housing and Community Development which commits the funds for
ACTION:
189
use exclusively on the Shenandoah Hotel, as proposed; the Hotel is
being renovated by the Western Virginia Foundation for the Arts and
Sciences for temporary housing for Mill Mountain Theatre actors,
rehearsal space, public educational activities, and ground-floor retail
space; and to disburse grant funds to the project, an agreement with
the Western Virginia Foundation for the Arts and Sciences is
necessary.
The City Manager recommended that she be authorized to
execute the Derelict Structures Fund Agreement with the Virginia
Department of Housing and Community Development to accept the
$100,000.00 grant, and to execute a contract, to be approved as to form
by the City Attorney, with the Western Virginia Foundation for the Arts
and Sciences for disbursement of the grant funds; and that Council
appropriate $100,000.00 to an account in the Grant Fund to be
established by the Director of Finance and establish a revenue estimate
in the same amount.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34746-040300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 573.)
Mr. Harris moved the adoption of Ordinance No. 34746-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34747-040300) A RESOLUTION authorizing the acceptance of
a Derelict Structures Fund Grant from the Virginia Department of
Housing and Community Development, authorizing execution of any
and all requisite documents, and authorizing execution of an agreement
with the Western Virginia Foundation for the Arts and Sciences for
disbursement of the grant funds.
190
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 574.)
Mr. Harris moved the adoption of Resolution No. 34747-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-PARKS AND RECREATION: The
City Manager submitted a written report advising that the Roanoke
River Interceptor Sewer Replacement is part of a renovation and
expansion of joint use sewer facilities project and replaces the existing
interceptor sewer from the Water Pollution Control Plant to the Salem
City limit; Contracts Al, A2, B1 and B2 are with Alex E. Paris
Contracting Co., Inc., and replaces the existing interceptor from the
Water Pollution Control Plant to Wasena Park at Winchester Street,
which contracts represent a total of 26,982 feet (5.1 miles) of sewer
replacement.
It was explained that the project (Contracts Al, A2, B1 and B2) is
approximately 99 per cent complete and is scheduled to be completed
by April 1, 2000; a proposed 60 inch diameter sewer was found to be in
conflict with the existing sewer at three locations in Wasena Park;
Council was briefed on the issue on October 4, 1999; the conflict
required the contractor to perform extra work to divert the existing
sewer flow by pumping and to replace approximately 330 feet of
existing 42" sewer ($385,275.00); the contractor also performed
additional work to grout the tunnel at Reserve Avenue ($72,425.00);
Change Order No. 6, in the total amount of $457,700.00, includes all
costs associated with the additional work and is recommended for
approval; the consulting engineer, Black & Veatch, concurs in the
recommendation; and funds are available in the project contingency
and each participating local government will be responsible for its pro-
rata share of this regional project.
It was noted that the proposed change order cost is apportioned
between the participating jurisdictions as follows:
City of Roanoke 36.7% $167,976.00
City of Salem 33.7% 154,245.00
Roanoke County 29.6% 135,479.00
Total 100.0% $457,700.00 - -
ACTION:
191
Th[ City Manager recommended that she be authorized to
execute Change Order No. 6, in a form to be approved by the City
Attorney, with Alex E. Paris Contracting Co., Inc., in the total amount of
$457,700.00, and 15 additional calendar days of contract time.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34748-040300) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 6 to the City's contract with Alex E. Paris
Contracting Co., Inc., for the Roanoke River Interceptor Sewer
Replacement, Contracts AI~ A2, B1 and B2, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 575.)
Mr. Harris moved the adoption of Ordinance No. 34748-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hume Powers, 2641 Nottingham Road, S. E., complained
about the delays in connection with the reopening of Wiley Drive;
whereupon, the City Manager was requested to provide Council with a
projected date for Wiley Drive reopening.
COUNCIL: Pursuant to the action taken by Council at its
12:15 p.m., session, Council convened in Closed Meeting to discuss a
matter regarding acquisition and disposition of real property for public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to
Section 2.1-344 (A)(3), Code of Virginia (1950), as amended.
At 4:20 p.m., the Mayor declared the meeting in recess.
At 4:45 p.m., the meeting reconvened in the Council Chamber
with Vice-Mayor Harris presiding and all Members of the Council in
attendance, with the exception of Mayor Bowers. (The Mayor left the
meeting following the Closed Session.)
192
ACTION:
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements underthe Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White
and Vice-Mayor Harris .................................................................. 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of February, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Vice-Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES:
LEGISLATION: Council Member William White, Sr., Chairperson,
Legislative Committee, presented a written report on behalf of the
Committee, advising that the City's Legislative Services Contract with
Thomas A. Dick runs through June 30, 2000; in order for the City to
enter into a new agreement to procure services, it was necessary to
issue a request for proposals from those who may wish to provide this
service on and after July 1, 2000; and even though the City's proposal
was advertised in the usual fashion, Thomas A. Dick submitted the only
proposal.
It was further advised that in his proposal, Mr. Dick offers to
continue providing legislative liaison services for the City according to
the same terms and conditions that he now provides those services,
however, he requested that the City increase the hours budgeted for
him to perform these services during the period between Sessions of
the General Assembly from 85 hours, as currently provided, to 150
hours, at a rate of $100.00 per hour.
ACTION:
193
The Legislative Committee recommended that Council concur in
the request of Mr. Dick as the City continues to use his services more
and more during the period between General Assembly Sessions; last
year, the City requested that Mr. Dick monitor various legislative
committees that were working during the summer months, as well as
attend meetings of the Virginia Coalition on Cities; and the City
Manager, City Attorney and Director of Finance concur in the
recommendation of the Legislative Committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34749-040300) A RESOLUTION authorizing the execution of a
contract with Thomas A. Dick to provide legislative liaison services.
(For full text of Resolution, see Resolution Book No. 62, page 576.)
Mr. White moved the adoption of Resolution No. 34749-040300.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ......................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 34731, permanently
vacating, discontinuing and closing a ten foot wide alleyway running
parallel with Carver Avenue, N. W., and running adjacent to lots
identified as Official Tax Nos. 2041325 - 2041335, inclusive, and
2041341 on the south and property identified as Official Tax Nos.
3070316 and 3070301 on the north, for a distance of approximately 500
feet, having previously been before the Council for its first reading on
Monday, March 20, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the following for its
second reading and final adoption:
194
ACTION:
ACTION:
(#34731-040300) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 555.)
Mr. White moved the adoption of Ordinance No. 3473t-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ......................................................................... 6.
NAYS: None ...................................................................... -0.
(Mayor Bowers was absent.)
STREETS AND ALLEYS: Ordinance No. 34732, permanently
vacating, discontinuing and closing a certain alley which extends
easterly from First Street, N. W., between Wells Avenue and Centre
Avenue for a distance of approximately 247 feet, having previously
been before the Council for its first reading on Monday, March 20, 2000,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34732-040300) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 557.)
Mr. Trout moved the adoption of Ordinance No. 34732-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................... ; ............................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
ACTION:
195
ZONING: Ordinance No. 34733, rezoning a parcel of land
containing 2.34 acres, more or less, located at 4902 Frontage Road,
N. W., identified as Official Tax No. 6490804, from RS-l, Residential
Single Family District, to C-2, General Commercial District, subject to
certain proffers contained in a Second Amended Petition for rezoning
filed in the Office of the City Clerk on March 6, 2000, having previously
been before the Council for its first reading on Monday, March 20, 2000,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34733-040300) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 649, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 559.)
Mr. Trout moved the adoption of Ordinance No. 34733-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
ZONING: Ordinance No. 34734, rezoning a tract of land located
at 2123 Crystal Spring Avenue, S. W., described as Lots 13 and 14,
Block 49, Crystal Spring Land Co., Official Tax No. 1050514, from C-1,
Office District, to CN, Neighborhood Commercial District, subject to
certain proffers contained in the Second Amended Petition filed in the
Office of the City Clerk on March 14, 2000, having previously been
before the Council for its first reading on Monday, March 20, 2000, read
and adopted on its first reading and laid over, was again before the
body, Mr. Hudson offering the following for its second reading and final
adoption:
(#34734-040300) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No.105, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
196
ACTION:
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 561 .)
Mr. Hudson moved the adoption of Ordinance No. 34734-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout and
White ......................................................................................... 5.
NAYS: Vice-Mayor Harris ..................................................... 1.
(Mayor Bowers was absent.)
SEWERS AND STORM DRAINS-WATER RESOURCES: Ordinance
No. 34735, authorizing the conveyance of a 30-foot right-of-way and
water and sanitary sewer easement across City-owned property located
on Dogwood Lane, S. W., identified as Official Tax No. 1390216, for use
by adjoining property owned by Denise Sweeney, as shown on a survey
attached to the report of the Water Resources Committee dated March
6, 2000, having previously been before the Council for its first reading
on Monday, March 20, 2000, read and adopted on its first reading and
laid over, was again before the body, Mr. Swain offering the following
for its second reading and final adoption:
(#34735-040300) AN ORDINANCE authorizing the conveyance of
a 30-foot right-of-way and water and sanitary sewer easement across
City-owned property on Dogwood Lane, S. W., identified by Official Tax
No. 1390216, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 562.)
Mr. Swain moved the adoption of Ordinance No. 34735-040300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor B~wers was absent.)
NEIGHBORHOOD ORGANIZATIONS-LEASES-WATER
RESOURCES: Ordinance No. 34736, authorizing the proper City officials
to extend a lease agreement between the City and Old Southwest, Inc.,
ACTION:
197
for a period of five years, for use of a certain City-owned structure
known as the Alexander-Gish House, located in Highland Park, together
with the outbuilding and parking lot, for a term of five years, effective
January 1, 2000, and ending December 31, 2004, at an annual lease fee
of $1.00 over the five-year period, 'upon certain terms and conditions as
more particularly described in a report to Council from the Water
Resources Committee dated March 6, 2000, having previously been
before the Council for its first reading on Monday, March 20, 2000, read
and adopted on its first reading and laid over, was again before the
body, Mr. Hudson offering the following for its second reading and final
adoption:
(#34736-040300) AN ORDINANCE authorizing the proper City
officials to extend the lease agreement between the City and Old
Southwest, Inc., for a period of five years, for the use of a certain City-
owned structure known as the Alexander-Gish House, located in
Highland Park, together with the outbuilding and parking lot, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 563.)
Mr. Hudson moved the adoption of Ordinance No. 34736-040300.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
CO~JNCIL: Mr. Trout offered the following resolution changing
the place of commencement of the regular meeting of City Council
scheduled to be held at 12:15 p.m., on Monday, April 17, 2000, to the
Exhibit Hall of the Roanoke Civic Center, 710 Williamson Road, N. W.,
with the 2:00 p.m., session on the same date to be held in the City
Council Chamber, 215 Church Avenue, S. W.:
(#34750-040300) A RESOLUTION changing the place of
commencement of the regular meeting of City Council scheduled to be
held at 12:15 p.m., on Monday, April 17, 2000.
(For full text of Resolution, see Resolution Book No. 62, page 577.)
198
ACTION:
Mr. Trout moved the adoption of Resolution No. 34750-040300.
The motion was seconded by Mro Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Hudson, Swain, Trout, White and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
BUDGET-PENSIONS: Council Member Trout addressed the
question of providing a 2.4 per cent cost-of-living increase for City
retirees, effective July 1, 2000, which is equivalent to the Social
Security increase that was provided on January 1, 2000; whereupon,
the matter was referred to the City Manager and the Director of Finance
for report during fiscal year 2000-01 budget study.
RESPOND! SYSTEM: It was the consensus of Council to refer a
request of Council Member Swain for a briefing on the Respond!
System to the City Manager for response.
SPORTS ACTIVITIES: Council Member Wyatt commended the
Roanoke Express Hockey Team upon winning the Northwest Division
Championship for the East Coast Hockey League.
POLICE DEPARTMENT-PARKS AND RECREATION-JEFFERSON
CENTER-CONSULTANTS REPORTS-HIGHER EDUCATION CENTER-
WATER RESOURCES: Council Member Wyatt reiterated a previous
request for information on consultant's fees in connection with the
following:
Roanoke Higher Education Center
Parks and Recreation Master Plan
Jefferson Center/Fitzpatrick Hall/Auditorium
Police Building
Railside Linear Park
Carvins Cove
Mill Mountain Development Plan
199
It was the consensus of Council to refer the request for
information to the City Manager for response.
INSURANCE-CITY EMPLOYEES-PENSIONS: Council Members
Wyatt and Hudson addressed the cost of medical insurance and dental
insurance for City retirees, and requested that the City Manager and the
Director of Finance provide Council with a cost estimate of providing
the same supplement to retirees as is provided to active City
employees.
It was the consensus of Council to refer the matter to the City
Manager and the Director of Finance for report during fiscal year 2000-
01 budget study.
REFUSE COLLECTION: Council Member Swain called attention
to the need for a campaign to educate citizens on the consequences of
littering and the cost to taxpayers of removing litter; and Council
Member Hudson called attention to certain unsightly conditions on the
west side of Peters Creek Road at Cove Road, N. W.
It was the consensus of Council to refer the matters to the City
Manager for response.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
There being no further business, the Vice-Mayor declared the meeting
adjourned at 5:10 p.m.
APPROVED
ATTEST:
Mary F. PaR(er
City Clerk Mayor
200
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
April 17, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
April 17, 2000, at 12:15 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, in the Exhibit Hall, at the Roanoke Civic Center, 710 Williamson
Road, N. E., pursuant to Rule 1, Regular Meetings, of Section 2-15, Rules of
Procedure, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 34750 adopted on April 3, 2000.
CITY COUNCIL MEMBERS PRESENT: W. Alvin Hudson, Jr., Carroll E. Swain,
James O. Trout, Linda F. Wyatt and Mayor David A. Bowers ................................... 5.
ABSENT: Vice-Mayor C. Nelson Harris and Council Member William
White, Sr. - ..................................................................................................... 2.
ARCHITECTURAL REVIEW BOARD MEMBERS PRESENT: Donald C. Harwood,
David L. Bandy, Matthew Prescott and Robert B. Manetta, Chair .......................... 4.
ABSENT: Kevin A. Deck, Lawrence E. Johns and Alison S. Blanton ........... 3.
CITY PLANNING COMMISSION MEMBERS PRESENT: Gilbert E. Butler, Jr.,
D. Kent Chrisman, Alfred T. Dowe, Jr., Barbara N. Duerk, Robert B. Manetta,
Richard A. Rife and Melvin L. Hill, Chair.- ............................................................. 7.
ABSENT: ............................................................................................ 0.
BOARD OF ZONING APPEALS MEMBERS PRESENT: Joel W. Richert,
Sydnor W. Brizendine, Jr. and Benjamin S. Motley, Chair; .................................. 3.
ABSENT: Clay Grogan and Willard G. Light ............................................. 2.
OTHERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; William M. Hackworth, City Attorney; Jesse A. Hall, Deputy
Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor;
Willard N. Claytor, Director, Real Estate Valuation; Kit B. Kiser, Assistant City
Manager for Operations; George C. Snead, Jr., Assistant City Manager for
Community Development; Glenn D. Radcliffe, Director, Human Services; Robert K.
Bengtson, Director, Public Works; Steven J. Talevi, Assistant City Attorney;
Evelyn S. Lander, Director, Planning and Code Enforcement; Evelyn D. Dorsey,
201
Zoning Administrator; David Diaz, City Planner; J. Neil Holthouser, City
Planner/Secretary, Architectural Review Board; Martha P. Franklin, Secretary, City
Planning Commission; and Linda Leedy, Secretary, Board of Zoning Appeals.
ARCHITECTURAL REVIEWBOARD-PLANNING-ZONING: Melvin L. Hill, Chair,
City Planning Commission, advised that the mission of the City Planning
Commission is to advise and assist City Council in promoting the orderly growth
and development of the City through the preparation and recommendation of various
plans, ordinances, and public programs; and under the Code of Virginia, the
Commission has specific responsibility of preparing and recommending to the
governing body, the Comprehensive Plan and the Subdivision Ordinance.
He reviewed typical responsibilities of the City Planning Commission, as
foil ows:
*Prepares, reviews and makes recommendations to City Council in
proposed amendments to the City's land development regulations.
*Reviews and makes recommendations to City Council on specific
requests for rezonings, street and alley closures, and zoning text
amendments.
*Assists other governmental bodies in recommending land
development policies to City Council.
*Prepares, reviews, and makes recommendation to City Council on
various neighborhood and area plans, as well as the City's
Comprehensive Plan.
*Evaluates the public need for and the locations of public facilities
(roads, schools, parks, historic sites, utilities, etc.) and makes
recommendations to City Council.
*Promotes planning and encourages public interest in City plans.
*Reviews development plans for major commercial development when
they are adjacent to single family residential areas or, as requested by
the agent.
*Considers street name changes as requested by the City Manager or
Council.
Mr. Hill reviewed initiatives for the year 2000, as follows:
202
Prepare, review and recommend at least four neighborhood
plans. The plan for Greater Raleigh Court is completed. A plan
for the Melrose Rugby Neighborhood is almost finished. Plans
for Peters Creek North (Norwood, Fairhope, Washington Heights
and Miller Court neighborhoods) and Southern Hills have been
initiated.
Prepare, reviewand recommend a new City Comprehensive Plan.
City Council has authorized funding for this initiative. Planning
Commission staff is working with City departments to develop a
public participation process, determine important plan
components, and identify implementation/measurement
activities. A consultant should be hired by May. Public outreach
efforts and data collection could begin in June, and public
workshops held in the fall. The plan is expected to take one
year.
Improve public involvement and participation in planning
activities and public hearings. The Commission and staff are
working closer with neighborhood organizations to inform them
of pending items. Filing deadlines have been modified to allow
earlier notification to adjacent property owners and
neighborhood groups. New rezoning application packages have
been developed. Neighborhood meetings are encouraged.
Mr. Hill advised that the regular meeting of the City Planning Commission has
been moved from the first Wednesday to the third Wednesday of each month, which
will provide more time for citizens/neighborhood organizations to be involved in the
planning process. He stated that each neighborhood plan will involve different
issues and an additional planner position will be assigned to work on neighborhood
plans which will help to accelerate the process.
Benjamin S. Motley, Chair, Board of Zoning Appeals, advised that the mission
of the Board of Zoning Appeals is to serve as a mechanism for relief of provisions
of the Zoning Ordinance as mandated by the Commonwealth of Virginia; and the
Board also hears appeals of decisions made by the Zoning Administrator and
authorizes Special Exception Use permits in the City of Roanoke.
He reviewed typical responsibilities of the Board of Zoning Appeals, as
follows:
*Hears and decides requests for variances from regulations set forth in
the City's Zoning Ordinance.
203
*Considers and authorizes requests for special exception use permits
set forth in the Zoning Ordinance; authorization may specify certain
conditions for operation, including time limits for the permit.
*Hears and decides appeals to any order, requirement, decision, or
determination made by the City's Zoning Administrator.
*Interprets the location of zoning district boundaries as depicted on the
Official Zoning Map.
*Recommends appropriate changes to zoning regulations to the
Planning Commission that may be of a recurring nature, of
questionable interpretation, or in need of further study.
Mr. Motley advised that initiatives for the year 2000 are:
Recommend appropriate changes to zoning regulations to the
Planning Commission for telecommunication towers, used car
lots, signs, and group care facilities. These special exception
use permit facilities are increasing in number and have changed
over the years. Revised standards are needed to assist the
Board in appropriately reviewing requests for facilities.
Improve communication with citizens and neighborhood
organizations. Board staff is working closer with applicants,
neighborhood groups, and affected property owners on items
pending review. Changes in filing deadlines are proposed to
provide more opportunity for communication and discussion.
Strengthening the understanding of Board of Zoning Appeals
responsibilities. Board members are encouraged to become
certified under the Virginia Certified Board of Zoning Appeals
Program. Additional discussions have been held with related
City boards and City Council to communicate issues and
promote understanding of responsibilities.
Mr. Motley requested that the Board of Zoning Appeals be permitted to submit
input in regard to future appointments to the Board by Council.
Robert B. Manetta, Chair, Architectural Review Board, reviewed the mission
of the Architectural Review Board which is to preserve, protect and enhance the
character of significant historic, architectural, or cultural properties located in
historic districts, and to ensure the design compatibility and appropriateness of new
construction and alterations therein; and the Board also identifies historic properties
and recommends historic designation for such properties.
2O4
He reviewed typical responsibilities of the Architectural Review Board, as
follows:
*Administers the historic district regulations adopted by City Council.
*Reviews new construction, alterations and demolition of structures
located within the City's historic districts (H-l, Historic District and H-2,
Neighborhood Preservation District), in accordance with zoning
regulations and adopted architectural design guidelines.
*Recommends historic landmark status and historic district protection
for significant historic, architectural, or cultural properties in the City.
*Provides architectural and design expertise to City Council, City
Administration, and other City Boards, as requested.
*Assists applicants in maintaining and enhancing the contributing
architectural features of historic buildings through informal workshops
and individual work sessions.
Mr. Manetta reviewed initiatives for the year 2000, as follows:
Improve communication with property owners in the City's
historic districts. The Board and its staff have revised the design
review process to assist property owners with applications,
plans, and review process, and weekly design review meetings.
The Board will further streamline its decision-making process by
clearly defining fast-track administrative review items, such as
fences, rear decks, etc. The Board will sponsor workshops on
various topics and work with neighborhood organizations to
distribute information and educate property owners.
Improve monitoring of construction undertaken in the district
and enforce applicable regulations, if necessary. Citizens have
complained that many property owners ignore City permit and
zoning regulations and illegally undertake construction in
historic districts. City Zoning Inspectors and Board staff are
actively pursuing violations and working with property owners
to achieve compliance.
Establish a historic resource inventory program to identify and
survey important historic properties and potential districts.
Using matching funds from the State, the City has committed to
a survey of downtown Roanoke to identify historic resources and
pursue their listing on the National Register of Historic Places.
The Board will establish an ongoing inventory program to survey
important areas of the City. Previous surveys have included City
Market, Warehouse Row, Gainsboro, Old Southwest, and
Belmont. Survey data will be used as a basis for architectural
design guidelines, to pursue local landmark status, and to
nominate properties for listing on the National Register. Such
listing allows property owners to claim up to 45 per cent of their
rehabilitation costs in the form of Federal and State income tax
credits.
205
Ms. Duerk advised that a member of the City Planning Commission also
serves on the Architectural Review Board, and suggested that Council consider
appointing a member of the Roanoke Neighborhood Partnership Steering Committee
to the City Planning Commission.
There was discussion with regard to infill development in the historic district
in such a manner as to preserve the historic qualities of the neighborhood while
encouraging infill development. It was noted that no interest has been expressed
with regard to constructing new structures in old southwest or in the Gainsboro area
and the City is struggling with the issues of how to attract new construction in view
of limitations on lot size, setbacks, etc. It was also noted that some infill property
is owned by the Roanoke Redevelopment and Housing Authority; and a committee
of City staff is reviewing the Tax Abatement Program to encourage rehabilitation of
property in Roanoke's neighborhoods.
Following discussion, the Mayor suggested that the matter of infill
development be referred to the City Manager for report as to future
recommendations for implementation.
There being no further business, at 1:40 p.m., the Mayor declared the meeting
of Roanoke City Council in recess until 2:00 p.m., in the City Council Chamber, 215
Church Avenue, S. W., Roanoke, Virginia.
At 1:40 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, April 17, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr. (arrived late), Linda F. Wyatt and Mayor
David A. Bowers ............................................................................................. 7.
ABSENT: None ...................................................................................... 0.
206
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; Jesse A. Hall,
Deputy Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Tuesday, January 4, 2000, and Tuesday, January 18, 2000, and a special
meeting held on Monday, January 10, 2000, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
ACTION:
Mr. Trout moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
ACTION:
207
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
YOUTH: A communication from Mayor David A. Bowers with
regard to summer youth activities in the City of Roanoke, was removed
from the Consent Agenda for discussion.
(See page 211.)
BONDS/BOND ISSUES-FLOOD REDUCTIO~IICONTROL: A report
of the City Manager advising that a $7.5 million bond referendum was
passed in 1989 to provide partial funding for the Roanoke River Flood
Reduction Project, and the utility tax was increased to pay the debt
service for the bond, was before Council.
It was further advised that a Local Cooperation Agreement (LCA)
was executed between the City of Roanoke and the U. S. Army Corps
of Engineers on June 25, 1990, to construct the project; and the project
was delayed, pending completion and approval of environmental
testing and assessments, by the Virginia Department of Environmental
Quality in 1998; under the agreement signed with the Corps of
Engineers, the City committed to fund the Roanoke River Flood
Reduction Project with a five per cent local cash match for total project
costs, 100 per cent of costs for lands and easements, 100 per cent of
relocation costs, and 50 per cent of recreation trail costs; current total
estimated project cost is $43 million, with the City's share estimated at
$15.3 million; to date, $9.2 million in funding has been accumulated for
the project; and with construction scheduled to begin in the year 2001,
additional funding from the bonds will be requir.ed.
208
ACTION:
It was explained that inasmuch as a bond must be issued within
eight years of its referendum, and the original bond referendum was
passed in 1989, reauthorization of the bond is required prior to its
issuance; and a public hearing is required before the bond may be
reauthorized.
The City Manager recommended that Council authorize a public
hearing to be held on Monday, May 15, 2000, at 7:00 p.m., in connection
with issuance by the City of general obligation public improvement
bonds for the Roanoke River Flood Reduction Project, in the amount of
$7.5 million.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request to hold a
public hearing on Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard in the City Council Chamber. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
HENRY STREET REVIVAL COMMITTEE-STREETS AND ALLEYS-
DOWNTOWN NORTH: A report of the City Manager advising that
proposed improvements to the Greater Gainsboro Development Project
include development of a higher education center, an office building,
residential property and a parking garage, with related infrastructure
and site improvements necessary to support such development; plans
for the parking garage have been sufficiently finalized to identify
property that will be required for construction of the garage; and
authorization is needed to file a petition to close a public alley between
Shenandoah and Centre Avenues, N. W., was before Council.
The City Manager recommended that Council authorize the filing
of a petition to close an alley between Shenandoah and Centre
Avenues, N. W., with the City to retain ownership of the property, if
possible.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
209
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: A report of the City Manager advising that
proposed improvements to the Greater Gainsboro Development Project
include development of a higher education center, an office building,
residential property and a parking garage, with related infrastructure
and site improvements necessary to support such development, was
before Council.
ACTION:
It was further advised that plans for the parking garage have
been sufficiently finalized to identify property currently owned by
Roanoke Foundation for Downtown, Inc., that will be required for
construction of the garage; preliminary discussions with the
Foundation have identified the need for an exchange of property to
satisfy project requirements; and authorization is needed to file a
petition to close a portion of public right-of-way and deed such to the
Roanoke Foundation for Downtown, Inc. (or their successors in
interest) in exchange for a parcel of land needed for the parking
garage.
The City Manager recommended that Council authorize the filing
of a petition to close a portion of public right-of-way along Shenandoah
Avenue, N. W., with the City to retain ownership of the property, if
possible, until such time as the City and Roanoke Foundation for
Downtown, Inc., are prepared to exchange properties; and further
authorize the City Manager to enter into an agreement with Roanoke
Foundation for Downtown, Inc., in a form to be approved by the City
Attorney, to permit the exchange of property.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain and adopted
by the following vote:
21 0
ACTION:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: A report of the City Manager recommending
authorization to file a petition to vacate an alley between Jefferson and
First Streets, N. W., and between Wells and Centre Avenues, N. W.,
relating to the Greater Gainsboro Development Project, was removed
from the Consent Agenda for discussion.
(See page 212.)
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: A report of the City Manager advising that
proposed improvements to the Greater Gainsboro Development Project
include development of a higher education center, an office building,
residential property and a parking garage, with related infrastructure
and site improvements necessary to support such development; the
proposed public street vacation is necessary for development of the
proposed parking garage and adjacent pedestrian spaces; and
authorization is needed to file a petition to close a portion of First
Street, N. W., was before Council.
The City Manager recommended that Council authorize the filing
of a petition to close a portion of First Street, N. W., between Centre and
Shenandoah Avenues, with the City to retain ownership of the property,
if possible.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
211
HUMAN DEVELOPMENT-ECONOMIC DEVELOPMENT-OATHS OF
OFFICE-COMMITTEES: The following reports of qualification were
before Council'
Frank W. Feather as a member of the Human Services
Committee for a term ending June 30, 2000; and
J. Granger Macfarlane as a member of the Economic
Development Commission for a term ending June 30,
2002.
ACTION:
ACTION:
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. Trout moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent).
REGULAR AGENDA
YOUTH: A communication from Mayor David A. Bowers with
regard to summer youth activities in the City of Roanoke; i.e.: Public
Safety Cadet Corps, America's Promise, Summer Reading Program,
City Internships, Job Training Camp, Summer Food Program, Parks and
Recreation activities, was before Council.
The City Manager advised that based upon the number of
programs and opportunities available for young people in the City of
Roanoke, the May 19 issue of the City Page of The Roanoke Times will
be used to promote activities that are available to Roanoke's youth.
The Mayor requested that the information also be provided to
students in the high schools and middle schools.
Without objection by Council, the Mayor advised that the
communication be received and filed.
212
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE-
STREETS AND ALLEYS: The City Manager submitted a written report
in connection with proposed improvements in the Greater Gainsboro
Development Project which include development of a higher education
center, an office building, residential property and a parking garage,
with related infrastructure and site improvements necessary to support
such development, advising that several real estate transactions are
necessary to complete the project.
It was further advised that authorization is needed to file a
petition to close an alley between Jefferson and First Streets, N. W.,
and between Wells and Centre Avenues, N. W.; whereupon, the City
Manager recommended that Council authorize the filing of a petition on
the above described property with the City to retain ownership of the
property, if possible.
(For full text, see report on file in the City Clerk's Office.)
Steven Lemon, representing the Roanoke Higher Education
Authority, P. O. Box 13364, which is the group responsible for
renovating the GOB North building for the Higher Education Center,
advised that the proposal before Council relates to vacating an alley off
Wells Avenue to the rear of the former Stone Printing Company
building. He stated that the alley is an important access point for the
Higher Education Center for operation of the Industrial Training Center
of Virginia Western Community College which will be located on the
lower level of the Higher Education Center and access to the alley may
be needed for the delivery of certain large industrial machinery. He
further stated that until the Higher Education Center has been
operational for at least two years, it will be difficult to know whether the
current alley located between the former Stone Printing building and
the Higher Education Center will be adequate for this access point, or
whether a combination of the public area and a private access
easement from the terminus of the alley to the rear of the Higher
Educatiop Center will be necessary. Therefore, he requested that
Council take no action on the proposed alley closure.
Donald Buffington, representing the Roanoke Higher Education
Center, spoke in support of the remarks of Mr. Lemon, and advised that
the Higher Education Center is working in cooperation with its
neighbors on surrounding properties to resolve the issue and is
striving to be a good neighbor and to incorporate the thoughts of
neighborhood representatives in the process.
ACTION:
213
Kit B. Kiser, Director of Utilities and Operations, advised that the
request authorizes the City Manager to file a petition with the City
Planning Commission to initiate the process for alley closure; however,
there appears to be a need for additional communication between City
staff and the Higher Education Center staff.
At this point, 2:25 p.m., Council Member White entered the
meeting.
Council Member Swain inquired about the property described as
"Jordan Alley", which holds special historic meaning in the black
community, and requested that "Jordan Alley" be recognized with an
appropriate plaque designating its historic significance.
Ms. Wyatt moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Trout and
unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TAXES: The Williamson Road Area Service District was created
pursuant to Ordinance No. 31472-052493 on May 24, 1993, at the
request of over 50 per cent of the businesses along the corridor; and
continuation of the district was established pursuant to Ordinance No.
32944-052096 adopted on May 20, 1996.
John L. Huffman, 3034 Westworth Avenue, N. E., who recently
purchased White's Automotive Service, appeared before Council and
advised that he should not be required to pay the special service tax for
the Williamson Road Area Service District.
The City Manager pointed out that the City Attorney's Office
advises that the entire commercial area along Williamson Road is part
of the district and there are no provisions for businesses to withdraw.
Without objection by Council, the Mayor advised that the motion
would be referred to the City Manager for study, report and
recommendation to Council.
ZONING: A request of Ms. Gloria Dorma to discuss multi-family
housing in the City of Roanoke was withdrawn, pursuant to instructions
by Ms. Dorma.
(Council Member Trout left the meeting.)
214
ACTION:
PETITIONS AND COMMUNICATIONS:
BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: A report
of Kit B. Kiser, City Representative, Roanoke Valley Resource Authority,
with regard to the Resource Authority's annual budget for fiscal year
2000-2001, advising that budget information is presented pursuant to
Section 5.9 of the October 12, 1991, Members Use Agreement, was
before Council.
Mr. Kiser recommended that Council approve the proposed fiscal
year 2000-2001 annual budget for the Roanoke Valley Resource
Authority, in the total amount of $8,000,475.00, which is an increase of
$252,075.00, or 3.25 per cent, over the approved 1999-2000 budget.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34751-041700) A RESOLUTION approving the annual budget of
the Roanoke Valley Resource Authority for Fiscal Year 2000-2001, upon
certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 578.)
Mr. Harris moved the adoption of Resolution No. 34751-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$296,923.00 from the Capital Maintenance and Equipment
Replacement Fund to provide for mathematics textbook
adoptions, for the division-wide replacement of music
instruments, for instruction computer technology, for
ACTION:
215
equipment replacement in the magnet school programs,
for facility maintenance equipment needs, and for
library/media furniture and equipment.
$1,570,000.00 for replacement of an obsolete rooftop air
conditioning unit at Madison Middle School. The
replacement also includes new ceiling tile, lighting, and
conduit for the new computer network infrastructure;
funding will be provided from 1999 Capital Bond funds.
$42,750.00 for architectural fees for Fairview Elementary
School improvements; funding will be provided from 1999
Bond funds.
$52,250.00 for architectural fees for Fishburn Park
Elementary School improvements; funding will be
provided from 1999 Bond funds.
$100,000.00 for the Blue Ridge Technical Academy to
provide an educational training program for high school
students at risk of academic failure and dropping out of
school; this continuing grant program will be 100 per cent
reimbursed by federal funds.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34752-041700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, School and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 578.)
Mr. Harris moved the adoption of Ordinance No. 34752-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
216
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CITY EMPLOYEES-PAY PLAN-BUDGET-HOUSING/AUTHORITY:
Jesse A. Hall, Deputy Director of Finance, presented information on
projected revenue, advising that local taxes comprise the largest part
of the City's revenue base; i.e.: real estate taxes, personal property
taxes, sales tax, meals tax, etc., and the City has experienced revenue
growth of 4.33 per cent, or a total of approximately $7.6 million in new
revenues. He stated that increased real estate revenue growth is about
3.9 per cent, and approximately two-thirds of the growth comes from an
increase in the value of the City's real estate and about one-third comes
from new construction in the City. He called attention to a two per cent
increase in intergovernmental whereby the City receives approximately
$580,000.00 from the State to support its juvenile detention center,
however, the Juvenile Detention Commission will assume operation of
the facility in the near future and the funds will go to the Juvenile
Detention Commission rather than to the City's General Fund. He stated
that a smaller portion of revenue is derived from fees and charges, or
approximately $600,000.00; and an overall growth of 4.3 per cent is
modest, however, given the current inflationary times of about two and
one-half per cent, Roanoke's buying power is continuing to grow.
The City Manager presented the following budget highlights:
Roanoke's recommended budget for fiscal year 2000-01
inc..'eased $7,638,544.00, or 4.33 per cent over the current
fiscal year, and includes funding for the following major
expenditures:
Local Support for Schools ($1,813,012.00) - additional
funding for Roanoke City Public schools.
Employee compensation ($2,365,031.00) - a pay increase
of 4.0 per cent of the maximum of each pay grade is
recommended.
Economic Development ($563,809.00) - Additional funding
for the construction of a parking garage to support
projects in the Greater Gainsboro area ($250,000.00);
future economic development initiatives ($192,309.00);
economic impact studies and promotional materials
($89,000.00); and dues and stock for the Regional
Industrial Authority ($32,500.00)
Education - Provide funding for the Middle School
Neighborhood Learning Centers ($125,000.00).
Communication with Citizens - Enhance communication
with citizens and neighborhoods via a new publication
mailed to citizens on a quarterly basis ($60,190.00).
Neighborhoods - additional funding for:
Street paving, snow removal and street lighting
($277,000.00).
Solid waste disposal ($171,000.00) -Increased to
pay disposal costs for residential town homes,
condominiums, bulk and bagged leaves and
increased tonnage associated with the
Homeowner's Disposal Program
Satellite Police Office ($10,000.00).
Demolition of structures, lifter abatement, weed
control, and alley maintenance ($111,400.00)
Other
budget highlights include additional funding for:
Renovation of Victory Stadium ($300,000.00).
Debt capacity for future bond referendums for
capital projects ($470,000.00).
Community Development Block
administrative costs ($150,000.00).
Grant
217
218
Social Service program expenditures funded in this state
mandated category have been increased to meet the
growing demands of citizens who qualify for economic
support and various types of social services. The
expenditure increase is related primarily to the increased
cost of programs, such as Foster Care, Subsidized
Adoption, Day Care Services, and transportation related to
welfare reform. The state's share of this funding ranges
from 50 per cent to 100 per cent.
Comprehensive Services Act ($498,492.00) - Funding in
this category provides for the administration of the
Comprehensive Services Act Program and was reallocated
from the Transfer to Grant fund.
Dental Program for indigent children ($45,966.00).
Remaining Supplemental Priority I items:
Deputy Sheriff position for the City Jail
Law Clerks for Circuit Court Judges
Public Safety Cadet Program
Senior Customer Service Representative position
for VlSSTA Program
Savings associated with department reorganization and
reengineering of the delivery of services ($570,000.00).
The City Manager advised that tax dollars are broken down into
the following categories:
Community Development
Education - Local Support
General Government
Health and Welfare
Judicial Administration
Parks, Recreation & Cultural
Non-Departmental
Public Safety
Public Works
$ 1,544,154.00
45,366,809.00
11,884,628.00
26,168,854.00
6,925,511.00
6,270,531.00
21,191,027.00
41,003,831.00
24,697,123.00
With regard to the HUD Consolidated Plan Program, the City
Manager advised that it is anticipated that total funds available will be
$4.381 million, which is a small increase over the current fiscal year.
She further advised that the total budget of approximately $4 million
219
leverages an additional $33.46 million in Federal, State, local and
private sources, for a total program effect of approximately $37.8
million. She called attention to 47 projects and activities recommended
for funding in the year 2000, ten of which are new and 37 are previously
funded projects; a public hearing is scheduled for May 1, 2000, at
7:00 p.m., and Council is scheduled to conduct its formal review of the
budget on May 4 and 5, with budget adoption proposed for May 9.
Council Members Hudson and Swain requested that the City
Manager continue to review inequities in the City's pay and
classification plan as a part of the fiscal year 2001-02 budget process,
with the ultimate goal of achieving a more understandable pay plan for
City employees, to identify specific problems and to prepare an action
plan.
Without objection by Council, the Mayor advised that the
proposed fiscal year 2000-01 City budget would be referred to budget
study to be held on May 4 and 5, 2000, in the Emergency Operations
Center Conference Room, Room 159, Municipal Building.
POLICE DEPARTMENT-YOUTH: The City Manager introduced
Sergeant James R. Ratcliffe for a briefing on the City's Public Safety
Cadet Program/Youth Public Safety Academy.
Sergeant Ratcliffe advised that the Youth Academy was
recommended by the Mayor in his 1999 State of the City Address to
attract Roanoke's youth to public safety careers. He stated that the
goal of the program is to develop a better working relationship with
Roanoke's youth, leading to a larger pool of potential applicants from
the Roanoke community; and it is proposed to develop a mechanism
with which public safety departments can create a working and
understanding relationship with the City's youth and provide a forum
whereby the reputation of the police, fire, emergency medical services
and Sheriff's department will be enhanced, leading to a better
understanding and respect for the jobs of public safety employees,
while instilling an interest in Roanoke's young people to pursue a
career in public safety. He advised that a stipend is proposed in the
2000-01 budget for participating youth to attend a three week public
safety academy, in the amount of $75.00 per week, or a total of $225.00
for each participant who completes the three week program. He
explained that every City applicant, between the ages of 14 and 18,
who enters the Program will be offered an opportunity to apply for
enrollment in the Youth Public Safety Academy, and applicants will be
interviewed by a diverse panel composed of representatives of the
Sheriff's Department, Fire Department, Police Department and the City's
220 '
ACTION:
Office on Youth. He advised that the purpose of the Public Safety
Cadet Academy will be to provide an opportunity for Roanoke's youth
to become familiar with the day to day operations of public safety;
participants will have the opportunity to engage in hands on activities,
youth demonstrations, tour City facilities and gain an understanding of
the duties and operation of public safety in the City of Roanoke. He
reviewed the Academy program on a week by week basis and advised
that the Youth Academy offers an opportunity for members of the public
safety community and youth of the City of Roanoke to learn from each
other and to gain an understanding of public safety, through education,
that will last for many years to come.
Without objection by Council, the Mayor advised that the report
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
U.S.S. ROANOKE: A report of the City Manager in connection
with naming a United States Navy vessel in honor of the City of
Roanoke, was deferred.
SEWERS AND STORM DRAINS-BUDGET-EQUIPMENT: The City
Manager submitted a written report advising thatthe Sewage Treatment
Department has identified a need to replace a 1975 dumpster truck, due
to excessive age and serviceability; whereupon the City Manager
recommended that the bid of Magic City Motor Corporation, in the
amount of $38,925.00, for one new truck cab/chassis, and one
dumpster body to be mounted on the cab/chassis from Carolina
Environmental Systems, Inc., in the amount of $38,928.00, be accepted;
reject all other bids received by the City; and appropriate $77,853.00
from Sewage Treatment prior year retained earnings account to
Account No. 003-056-3175-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34753-041700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 581.)
ACTION:
221
Mr. Hudson moved the adoption of Ordinance No. 34753-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION'
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
Mr. Hudson offered the following resolution:
(#34754-041700) A RESOLUTION accepting certain bids for the
purchase of trucks and related equipment, upon certain terms and
conditions, and rejecting all other bids made for such equipment.
(For full text of Resolution, see Resolution Book No. 62, page 582.)
Mr. Hudson moved the adoption of Resolution No. 34754-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
CMERP-EQUIPMENT: The City Manager submitted a written
report advising that the Capital Maintenance and Equipment
Replacement Program (CMERP) has identified the need to replace
seven pick-up trucks and two dump trucks for various departments;
whereupon, the City Manager recommended acceptance of the
following bids:
One 4-wheel drive crew cab pick-up, four 4-wheel drive
pick-ups with snow plows, one 11/2 ton dump truck
cab/chassis, and two 3/4 ton, diesel engine pick-up trucks
from Magic City Motor Corporation, at a total cost of
$214,336.00.
222
ACTION:
One 16 ft. dump body to be mounted on a 1% ton
cab/chassis from Dales Garage, at a total cost of
$5,096.00.
One 1 ton dump truck cab/chassis from Dominion Car
Company, at a total cost of $18,936.00.
One 8 ft. dump body to be mounted on a 1 ton cab/chassis
from Truck Body Corporation, at a total cost of $4,154.32.
The City Manager further recommended that Council authorize
issuance of purchase orders for trucks and related equipment, at a total
cost of $242,522.32 and reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34755-041700) A RESOLUTION accepting certain bids for the
purchase of trucks and related equipment, upon certain terms and
conditions, and rejecting all other bids made for such equipment.
(For full text of Resolution, see Resolution Book No. 62, page 583.)
Mr. Hudson moved the adoption of Resolution No. 34755-041700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
Council Member Swain requested that City staff track the
disposition of vehicles to be replaced in the City's vehicular fleet;
whereupon, the Acting Director of Public Works advised that a report
with regard to replacement/removal of vehicles from the City's
vehicular fleet will be submitted within 60 days.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that the Omnibus Fiscal Year 1999
Appropriations Act, Public Law 105-119, provides funding for
implementation of the Local Law Enforcement Block Grant Program
223
(LLEBG), administered by the Bureau of Justice Assistance, U. S.
Department of Justice; the purpose of the program is to provide local
governments with funds to underwrite projects to reduce crime and to
improve public safety; Council authorized application for and
acceptance of grant funds on August 20, 1999, pursuant to Resolution
No. 34438-081699 and $138,159.00 in federal funds and $15,351.00 in
local match (total: $153,510.00) for the period October 1, 1999 through
September 30, 2001, was awarded, which renews funding for the City
of Roanoke for the fourth year.
It was further advised that the grant requires that funds
supplement rather than supplant local monies; grant funds will be used
for: (1) paying overtime to presently employed law enforcement officers
for the purpose of increasing the number of hours worked by such
personnel and (2) procuring equipment and other materials directly
related to basic law enforcement functions; police bicycle patrol hours
will be expanded through allocation of the funds; and last year's grant
funding provided over 3,880 hours of extra police patrol time which was
directed at specific areas or neighborhoods.
It was explained that the Local Law Enforcement Block Grant
requires all grant funds ($153,510.00) to be placed in an interest bearing
account; based on interest earned during each of the past three years
of Local Law Enforcement Block Grant funding, interest earnings of
$2,500.00 are anticipated for the grant; and local cash match of
$15,351.00 is available in the Police Department's State Asset Forfeiture
account.
The City Manager recommended that Council appropriate
$156,010.00 to the following grant fund accounts:
Police Overtime
FICA
Expendable Equipment
Training and Development
035-050-3318-1003
035-050-3318-1120
035-050-3318-2035
035-050-3318-2044
$119,378.00
9,132.00
27,000.00
500.00
$156,010.00
Increase revenue estimates in accounts to be established by the
Director of Finance; and authorize unexpended grant funds to draw
interest in accordance with grant requirements.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
ACTION:
ACTION:
(#34756-041700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 584.)
Mr. Harris moved the adoption of Ordinance No. 34756-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
Mr. Harris offered the following resolution:
(#34757-041700) A RESOLUTION authorizing the application for
and, if approved, the acceptance of a certain Local Law Enforcement
Block fror~ the United States Department of Justice's Bureau of Justice
Assistance and authorizing execution of any required documentation
on behalf of the City.
(For full text of Resolution, see Resolution Book No. 62, page 585.)
Mr. Harris moved the adoption of Resolution No. 34757-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
FIRE DEPARTMENT: The City Manager submitted a written report
advising that the City of Roanoke entered into a contract on
September 10, 1999, with Betty M. Branch, to create a significant work
of art from bronze as a firefighter memorial, consisting of a one and
one-quarter life size sculpture to be delivered to the Virginia Museum
of Transportation; Article 5 (c) of the contract limits production of the
sculpture to one original statue; and Ms. Branch has requested, with
ACTION:
225
approval of the Firefighter Memorial Committee, to expand the language
in the contract to permit a limited production of four statues, which will
enhance the value of the original casting. ~
The City Manager recommended that she be authorized to
execute an amendment to the existing contract, in substantially the
form set forth in the original document and as approved by the City
Attorney, with Betty M. Branch to allow for three additional castings.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34758) AN ORDINANCE authorizing an amendment to a
contract entered into by and between the City of Roanoke and Betty M.
Branch dated September 10, 1999, whereby the artist may create three
additional castings of the statue to be created.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
REPORTS OF COMMITTEES:
BUDGET-CABLE TELEVISION: Council MemberW. Alvin Hudson,
Jr., City Council Liaison, Roanoke Valley Regional Cable Television
Committee, presented a written report on behalf of the City's
representatives to the Committee, recommending that Council approve
the recommended RVTV budget for fiscal year 2000-01, in the amount
of $259,078.00, with the City's share totaling $145,084.00.
It was explained that the Committee's recommended budget of
$259,078.00 is proposed to be shared by each locality, as follows:
226
Locality Number of Cox Percentage of Resulting
Communications Subscribers/ Contribution to
Subscribers as Share of 2000- Recommended
of February 2000 2001 RVTV 2000-2001 RVTV
Budget Budget
City of Roanoke 32,363 56% $145,084.00
County of 22,934 39% $101,040.00
Roanoke
Town of Vinton 2,818 5% $ 12,954.00
TOTAL 58,115 100% $259,078.00
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34759-041700) A RESOLUTION approving the recommendation
of the Roanoke Valley Regional Cable Television Committee to approve
the annual operating budget for Fiscal Year 2000-2001 for the operation
of the regional government and educational access station-Roanoke
Valley Television (RVTV, Channel 3), and for the City to provide partial
funding.
(For full text of Resolution, see Resolution Book No. 62, page 586.)
Mr. Hudson moved the adoption of Resolution No. 34759-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
PUBLIC WORKS: Council Member Carroll E. Swain, Chairperson,
Bid Committee, presented a written report on behalf of the Committee,
in connection with bids received by the City for installing a new EPDM
roof and insulation on roof areas 1 and 2 at the Public Works Service
Center; whereupon, he recommended acceptance of the bid submitted
by John T. Morgan Sheet Metal Co., Inc., in the amount of $79,816.00,
in accordance with contract documents as prepared by the Office of
227
City Engineer; that the City Manager be authorized to enter into a
contractual agreement for said work, in a form to be approved by the
City Attorney; and reject all other bids received by the City for the work.
(For full text, see report on file in the City Clerk's Office.)
The City Manager concurred in the recommendation of the Bid
Committee.
ACTION:
Mr. Swain offered the following resolution:
(#34760-041700) A RESOLUTION accepting the bid of John T.
Morgan Sheet Metal Company, Incorporated, for work on the Public
Works Service Center (PWSC), upon certain terms and conditions and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Resolution, see Resolution Book No. 62, page 587.)
Mr. Swain moved the adoption of Resolution No. 34760-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
UNFINISHED BUSINESS:
DONATIONS/CONTRIBUTIONS-LIBRARIES: Council having
previously deferred action on a report of the City Manager with regard
to selling some out-of-print books owned by the Public Library, the City
Manager submitted a written report advising that several collections of
books have been donated to the Public Library over the years, including
rare 19th century first editions, 15th and 16th century illuminated
manuscripts, and other illustrated rare books; and these collections do
not fit within the scope of the Library's collection development policy
and are not germane to the Library's mission.
228
ACTION:
It was further advised that the Library Board has approved the
disposal of these materials with the proceeds from their sale to be
deposited with the Roanoke Public Library Foundation; the Library
Foundation has agreed to accept and invest the funds with the interest
income to be appropriated in perpetuity for the purchase of Virginia
Room and general reference materials; neither the History Museum and
Historical Society of Western Virginia nor the Art Museum of Western
Virginia is interested in the materials; and provisions of the City Code
authorize disposal of such items after consultation with the Roanoke
Arts Commission, which has been done.
The City Manager recommended that she be authorized to sell
materials according to guidelines provided by City Code Section 2-269;
and deposit the proceeds of sale with the Roanoke Public Library
Foundation for investment to provide for ongoing support of the
Roanoke City Public Library.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34761-041700) A RESOLUTION authorizing the staff of the
Roanoke City Public Library to sell certain collections of rare books
that have I~reviously been donated to the City, through certain auction
houses and by consignment with booksellers, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 62, page 588.)
Mr. Harris moved the adoption of Resolution No. 34761-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTION:
229
BUDGET-COUNCIL: Mr. Harris offered the following resolution
scheduling a special meeting of City Council to be held on Monday,
May 1, 2000, at 7:00 p.m., in the Exhibit Hall at the Roanoke Civic
Center, for the purpose of holding a public hearing on the fiscal year
2000-01 budget and effective tax increases:
(#34762-041700) A RESOLUTION establishing the date of a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 62, page 589.)
Mr. Harris moved the adoption of Resolution No. 34762-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION'
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
BUDGET-COUNCIL: Mr. Harris offered the following resolution
scheduling a special meeting of City Council to be held on Tuesday,
May 9, 2000, at 3:00 p.m., in the City Council Chamber, for the purpose
of adopting the fiscal year 2000-2001 budget:
(#34763-041700) A RESOLUTION establishing the date of a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 62, page 590.)
Mr. Harris moved the adoption of Resolution No. 34763-041700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
230
ACTION:
ACTION:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE
At 3:55 p.m., the Mayor declared the meeting in recess.
At 4:05 p.m., the meeting reconvened in the City Council
Chamber with Mayor David A. Bowers presiding and all Member of the
Council in attendance, with the exception of Council Member Trout.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Hudson moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission created by the resignation of Barbara
Lashley, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Rita D. Bishop.
There being no further nominations, Ms. Bishop was appointed
as a member of the Roanoke Arts Commission, for a term ending
June 30, 2002, by the following vote:
FOR MS. BISHOP: Council Members Harris, Hudson, Swain,
White, Wyatt and Mayor Bowers .................................................... 6.
(Council Member Trout was absent.)
231
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that the terms of office of Mary A. Rogers and Bruce L.
Robinson as members of the Fair Housing Board expired on March 31,
2000, and called for nominations to fill the vacancies.
Mr. Hudson placed in nomination the names of Mary A. Rogers
and Bruce L. Robinson.
ACTION:
ACTION:
There being no further nominations, Ms. Rogers and Mr.
Robinson were reappointed as members of the Fair Housing Board, for
terms ending March 31, 2003, by the following vote:
FOR MS. ROGERS AND MR. ROBINSON: Council Members
Harris, Hudson, Swain, White, Wyatt and Mayor Bowers .................. 6.
(Council Member Trout was absent.)
OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE
CONFERENCE CENTER: The Mayor advised that the term of office of
James D. Grisso as a Commissioner of the Hotel Roanoke Conference
Center Commission expired on April 12, 2000, and called for
nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of James D. Grisso.
There being no further nominations, Mr. Grisso was reappointed
as a Commissioner of the Hotel Roanoke Conference Center
Commission, for a term ending April 12, 2004, by the following vote:
FOR MR. GRISSO: Council Members Harris, Hudson, Swain,
White, Wyatt and Mayor Bowers .................................................... 6.
(Council Member Trout was absent.)
At 4:05 p.m., the Mayor declared the meeting in recess until
7:00 p.m., in the City Council Chamber.
On Monday, April 17, 2000, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with the following Council Members in attendance, Mayor Bowers
presiding.
232
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson,
Jr., Carroll E. Swain, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ........................................................................... 6.
ABSENT: Council Member James O. Trout ............................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James
D. Ritchie, Sr., Assistant City Manager; William M. Hackworth, City
Attorney; Jesse A. Hall, Deputy Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
HEARING OF CITIZENS:
STATE HIGHWAYS-TRAFFIC: Frederick Williams, 3725 Sunrise
Avenue, N. W., Chairperson, Neighborhood Development Committee of
the Williamson Road Action Forum, advised that in June 1998, Council
adopted a plan for 10th Street improvements which included a four-lane
design between Gilmer Avenue and Staunton Avenue and a three lane
design from Staunton Avenue to Williamson Road; and the plan also
called for demolition of 21 houses and two businesses and included
sidewalks, curb and gutter, drainage improvements and landscaping,
which he would refer to hereinafter as the Virginia Department of
Transportation (VDOT) plan. He further advised that two weeks ago,
the City Manager presented Council with a revised conceptual plan for
10th Street improvements which consists of a two-lane design from
Gilmer Avenue to Williamson Road, with turning lanes selectively
added at busy intersections to manage traffic flow, no houses or
businesses will be demolished, and striped bicycle lanes, sidewalks,
curb and gutter, and landscaping improvements will be included, which
he would hereinafter refer to as the "neighborhood plan." Therefore,
he requested that Council formally withdraw its support of the "VDOT
plan", and instead give its support to the "neighborhood plan,"
because any traffic problems on 10th Street can be managed with
turning lanes.
Mr. Williams referred to a resolution adopted by the Williamson
Road Area Business Association listing what it considers to be the
short comings of the public improvement phase of the process that
produced the "VDOT plan." He noted that not everyone is as
.... 233
supportive of the "neighborhood plan" as are the neighborhoods and
some members of the WillJamson Road Area Business Association
have stated that the process did not provide adequate opportunity for
those who had reservations about the "neighborhood plan" to influence
its outcome. He stated his disagreement with this position inasmuch
as the process has been open, inclusive and provided ample
opportunity for all interested parties to be heard.
Mr. Williams referred to the February 28 meeting with the City
Manager, the City's Traffic Engineer, Members of the Williamson Road
Action Forum, and representatives of the Washington Park
Neighborhood Alliance, Grayson Avenue Beautification Council and
Melrose/Rugby Neighborhood Forum, and, as a result of the meeting,
the City Manager requested that the "VDOT plan" be placed on hold and
that an alternative plan be developed based upon neighborhood input.
He called attention to a series of meetings at which time the revised
plans for 10th Street were presented and input was invited by the
Williamson Road Area Business Association (WRABA). He responded
to the following objections of WRABA to the "neighborhood plan"; i.e.:
(1) It is indicative of short term thinking. Mr. Williams stated that this
is only .true if long term planning for Roanoke is to continue the
undermining of Roanoke's neighborhoods and the accompanying loss
of population through sprawl promoting growth projects. (2) A
dedicated center turning lane may be more desirable than discrete
turning lanes at busy intersections. Mr. Williams stated that it is
difficult to understand why, from WRABA's perspective, this would be
an issue since the center lane could be used only for turning and not
for travel. (3) Bicycle lanes are a fad or feature that no one will use and
will detract from 10th Street's role as a thru way for cars. Mr. Williams
stated that the hostility to bike lanes is remarkable, it is at odds with the
comprehensive greenway plan and with the Roanoke Valley Long
Range Transportation Plan. (4) Funding the "neighborhood plan" might
be done at the expense of streetscape improvements on Williamson
Road. Mr. Williams stated that WRABA has been advised that the
Williamson Road Action Forum will not support any attempt to divert
money from Williamson Road to 10th Street and his desire has been to
pressure VDOT to allow cities more flexibility in the use of urban
construction program funds. (5) The "neighborhood plan" for 10th
Street does not include the 10th Street gateway which is part of the plan
forWilliamson Road improvement. Mr. Williams stated thatthe Action
Forum has no objection to the gateway at 10th Street and Williamson
Road as long as it does not require the widening of 10th Street. He
advised that these objections seem to lack seriousness and credibility
and taken together amount to little more than an attempt to undermine
the "neighborhood plan" for 10th Street.
234
Mr. Williams stated that Roanoke City neighborhoods will never
be all that they can be until serious attention is paid to City streets
which form the network of social boundaries that produce pleasant and
habitable environments. He added that neighborhoods exist for the
benefit of the people who live in them and not for the benefit of those
persons who use them as transportation corridors, which should be the
non-negotiable and first principal of urban street and road design; and
for urban areas like Roanoke City, anything else is a form of slow
suicide. He advised that the vision for 10TM Street is a pleasant and
inviting residential street, but also a main corridor between the north
and south ends of the City, a street on which traffic flows smoothly and
evenly but at modest speeds, a street on which pedestrians do not have
to fear speeding cars, and a street on which bicyclists can travel in
safety without being made to feel second class. He stated that with
patience and determination, Roanoke can make this vision a reality and
asked that Council lend its support to the "neighborhood plan", which
will be a credit to the City and will be worthy of its citizens.
Michael Bailey, 4804 Williamson Road, N. W., President,
Williamson Road Area Business Association, advised that the current
position of the community appears to support a revisit of the 10th
Street widening project, but with wider community involvement. He
requested that Council allow more time to discuss the benefits of a two-
lane versus a three-four lane road, because the WRABA Board of
Directors is not as concerned about a two or three lane road as it is
with the width of the roadway. He asked that funds for improvements
to the Williamson Road corridor as presented by David Hill, P. C., on
which construction is about to begin, not be threatened by the
proposed 10th Street project/resolution and that plans concerning the
10th Street intersection and Williamson Road, be included in the
proposed resolution to VDOT. He advised that WRABA does not wish
to speak against the proposed resolution, but would like to include
certain vitally important issues to the Williamson Road area.
Ms. Kristin Reynolds, 3748 Martinell Avenue, N. W., advised that
she moved to the Roanoke area three years ago from Knoxville,
Tennessee, a locality where the City government consistently voted
against neighborhoods, favoring instead the widening roads, cutting
down trees and razing old homes, etc.,which resulted in a flight of
citizens from the City, and Knoxville is now struggling to find ways to
get people to move back to the City. She added that she moved to
Roanoke because it is a beautiful place to live and she has a
tremendous concern that the City of Roanoke will not become another
Knoxville, Tennessee°
235
Mr. Pete Johnson, 3748 Martinell Avenue, N. W., advised that the
City must do more for its neighborhoods and neighborhood plans
should be neighborhood friendly.
Keith Moore, 3339 Frontier Road, N. W., Past President,
Williamson Road Action Forum, advised that the plan previously
approved by VDOT six years ago was not neighborhood friendly and
would have encroached on private property by razing 21 houses,
relocating 21 families, and causing a rift between Williamson Road
neighborhoods. He stated that the Williamson Road Action Forum
worked closely with members of the Williamson Road Area Business
Association and an adequate amount of time was provided for input.
He read a letter from Dr. John Shelton supporting a two-lane roadway
for 10th Street.
Barbara N. Duerk, representing the Commonwealth
Transportation Safety Board, 2607 Rosalind Avenue, S. W., advised that
Roanoke City should determine the use of urban construction money
rather than VDOT. She applauded all citizens who are championing the
cause for improvements to 10t" Street, and stated that residents never
gave up hope that some day someone would listen to their concerns
about the effect of VDOT's plan for 10t" Street, and the time is right for
Roanoke to not be intimidated by VDOT and for the City administration
and citizens to request the best possible improvements for 10t" Street.
She referred to a portion of the Transportation Equity Act for the 21st
Century which provides that bicycles and pedestrians shall be given
due consideration in State and Long Range Transportation Plans,
bicycles and pedestrian projects shall be considered where appropriate
in conjunction with all new construction and reconstruction of
transportation facilities, except where bicycles and pedestrians are
prohibited, and transportation plans and projects shall provide due
consideration for safety and contiguous roads for bicyclists and
pedestrians. She advised that Roanoke City supports economic
development, all citizens should be able to move freely and safely
between their home and their work place, and automobiles should not
be the only means of transportation. She urged that Council approve
the "neighborhood plan" for 10~ Street.
Ms. Kathy Hill, 509 Arbor Avenue, S. E., spoke in support of the
"neighborhood plan" for 10th Street. She advised that neighborhoods
are dwindling away as a result of large projects; and the City should
support its neighborhoods rather than displacing citizens and losing
the basic neighborhood core. She referred to a resolution adopted by
the Riverland Alert Neighbors in support of the proposed
"neighborhood plan" for 10th Street improvements.
236
Mr. Carl Cooper, Chair, Legislative Committee, Roanoke
Neighborhood Partnership Steering Committee, 2021 Carroll Avenue,
N. W., advised that the Steering Committee supports Council's vision
for the City. He stated that the Roanoke Neighborhood Partnership
Steering Committee believes that all persons in the neighborhoods and
all City residents should be made aware of transportation projects and
be allowed to have a voice in the decisions that affect their lives. He
advised that the Steering Committee believes that transportation
planning and design in the urban environment should acknowledge and
reflect the value of preserving the quality of life in neighborhoods and
issues of noise, air quality and safety must be addressed in every
transportation project. He noted that the Roanoke Neighborhood
Partnership Steering Committee supports the request of the Williamson
Road Action Forum to Council to reevaluate the plans for 10th Street,
because future transportation projects should address the Council's
vision to make Roanoke an exceptional place to live, work and visit.
Bob Caudle, President, Greater Deyerle Neighborhood, 4231
Belford Street, S. W., advised that Williamson Road cannot
accommodate the additional traffic if 10th Street is widened to four-
lanes. He added that Council has stated that neighborhoods are the life
blood of the City of Roanoke, and requested that Council not cut off its
life blood and support the 10th Street "neighborhood plan."
Estelle McCadden, President, Melrose/Rugby Neighborhood
Forum, 2128 Mercer Avenue, N. W., advised that input should be
solicited ~rom the neighborhoods at the beginning of the planning
process when the City begins to address issues that affect specific
neighborhoods. She commended the Williamson Road Action Forum
for taking a leadership role regarding 10th Street improvements, and
urged that Council support the "neighborhood plan" for widening 10th
Street.
Ms. Jeanette Manns, 1826 10th Street, N. W., advised that
residents have taken a united stand in support of the "neighborhood
plan" and they request that Council listen to their wishes.
Mr. Bob Bowers, 2710 10t~ Street, N. W., inquired if the overall
plan for 10t~ Street is adequate to address future traffic needs, and
bicycle lanes would be better served at a location where there are not
as many intersections. He inquired as to the funding source for 10th
Street improvements and expressed concern with regard to spending
a large sum of money on a project that may not address the future
needs of 10TM Street in ten to twenty years. He asked that Council
respond to his questions before approving the "neighborhood plan."
237
Mr. Mark Pedersen, 1001 Dale Avenue, S. E., advised that he
would like to continue to live in the City of Roanoke, but if he cannot
walk safely down 10th Street or any other street in the city, or if he
cannot safely go for a ride on his bicycle, then Roanoke is not a city
where he would want to live. He stated that when potential businesses
conduct a search of a community they look at livability issues, the
quality of schools, a strong and vibrant downtown, and neighborhoods,
specifically whether or not they retain home owners for long periods of
time. He noted that if 10th Street is widened to four lanes, the same
thing will happen that has already occurred along Jamison Avenue and
Bullitt Avenue in southeast Roanoke where many large homes have
been conYerted to rental property and will eventually decline into slum
property. He stated that transportation effects the quality of a
community and transportation planners are trying to accommodate all
forms of transportation, whether it be for recreation or transportation.
He requested that Council support the "neighborhood plan" for two-
lane traffic on 10th Street.
Brenda McDaniel, President, Greater Raleigh Court Civic League,
2037 Carter Road, S. W., advised that 10th Street is her chosen route to
work because it is less stressful and more pleasant than some of the
other faster routes. She called attention to nice neighborhoods that
border 10th Street and Williamson Road, and pedestrians walking along
10th Street do not need a multi-lane highway running through their
neighborhood. She urged that Council rescind its previous request to
VDOT regarding the four laning of 10th Street and approve the proposed
"neighborhood plan" to widen the roadway to two lanes.
Ms. Elizabeth Belcher, 5998 Grandin Road, S. W., spoke in
support of the proposal of the Williamson Road Action Forum for bike
lanes and sidewalks on 10th Street which will improve safety in the area.
She explained that the Roanoke Valley Conceptual Greenway Plan
prepared in 1985 included both off route and on route greenway trails,
and on road routes as connections suitable for bicycles are essential
to making the greenway system a transportation network. She advised
that 10th Street was included as an on road greenway corridor in the
greenway plan based on: (1) public input, (2) previous inclusion of
bikeways and bike lanes in the Roanoke Valley Bicycle Plan, and (3) the
connection that is provided for pedestrians and bicyclists. She stated
that one section of the Lick Run Greenway has been built and other
sections will soon be under construction, the greenway will close 10th
Street in the Shadeland area, and bike lanes and sidewalks are logical
connections from the greenway to the neighborhood. She advised that
Roanoke's vision supports protecting and enhancing neighborhoods,
facilitating participatory government and increasing access to alternate
238
transportation modes and this project meets those goals. She
encouraged Council to support the 10th Street community and the 10th
Street connections to the Lick Run Greenway.
Mr. Michael Mills, 1314 Grandin Road, S. W., advised that the
decisions made on the 10th Street issue will forever impact the citizens
of Roanoke, surrounding localities and future visitors to the area. He
stated that 10th Street improvements could also serve as a model for
future roadway projects, therefor the issues at hand should be closely
considered. He advised that in the past few years, there have been
many strides toward a city with community emphasis which adds to the
quality of life by linking communities and providing alternative forms
of transportation to motorized travel which will attract potential
businesses that are seeking such a place to locate. He stated that
Roanoke has the potential as a city to promote its geographical
position and natural beauty, an example of which is the Blue Ridge
Parkway which was voted as the number one national park last year.
He further stated that if Roanoke would develop in such a way so as to
attract Blue Ridge Parkway visitors, a large boost to Roanoke's
economy would be provided which could be done by encouraging
bicycling, walking, in line skating and horse back riding within the City
limits, and Roanoke's small size is conducive to travel and recreation
by any of those alternative forms of transportation. He asked that
Council support the "neighborhood plan" for 10th Street.
Matt Hawkins, President, Williamson Road Action Forum, 2431
Dorchester Drive, N. W., advised that bike lanes are needed on 10th
Street, and 10th Street should not be widened to four lanes because it
is a neighborhood and not a highway.
Mr. James Olin, 175 27t' Street, S. W., advised that Roanoke's
neighborhoods should be strengthened and not weakened by a four-
lane highway. He stated that the wishes of the citizens have been
expressed and requested that Council vote in favor of the
"neighborhood plan" for 10th Street.
The City Manager was requested to clarify her direction;
whereupon, she advised that Council was briefed two weeks ago in
advance of hearing from citizens of the 10th Street area, and at that time,
the Director of Public Works was conducting meetings with
neighborhood groups, therefore, itwould have been premature for staff
to advise Council that the neighborhoods were in full support of the
"neighborhood plan." She called attention to discussions with
ACTION:
239
representatives of VDOT who indicate that they are prepared to work
with the City on the plan that the City believes is in the best interest of
the community.
Ms. Wyatt offered the following resolution:
(#34764-041700) A RESOLUTION rescinding Resolution No.
33857-060198, adopted June 1, 1998, thereby withdrawing Council's
support for the proposed 3-1ane/4-1ane improvements to 10th
Street, N. W.; and concurring in requests of neighborhood
organizations to support development of a revised 2-lane improvement
plan for 10th Street, N. W.
(For full text of Resolution, see Resolution Book No. 62, page 591.)
Ms. Wyatt moved the adoption of Resolution No. 34764-041700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
BID OPENINGS:
PARKS AND RECREATION-BLUE RIDGE PUBLIC TELEVISION:
Pursuant to notice of advertisement for bids for the lease of five acres
of Fishburn Park for a public television operation, said bids to be
received in the City Clerk's Office until 4:00 p.m., on Monday, April 17,
2000, and to be held unopened by the City Clerk until 7:00 p.m., on that
date, at which time all bids would be publicly opened and read aloud
before the Council, the Mayor inquired if anyone had any questions with
regard to the opening of the bids. There being none, he requested that
the City Clerk open and read all bids received prior to the deadline.
The City Clerk opened and read the sole bid received by the City
from Blue Ridge Public Television, as follows:
Payment to the City of one dollar per year for each of the
30 years of the lease.
240
Acknowledgment of a contribution of in-kind dollars in the
amount to be determined of as portion of the fair-market
rental value.
Blue Ridge Public Television will provide fire and
extended coverage insurance on the permanent
improvements located on leased premises as well as
casualty insurance.
(For full text, see bid on file in the City Clerk's Office.)
Mr. Hudson moved that the bid be referred to the City Manager
for study, report and recommendation to Council. The motion was
seconded by Mr. Swain and adopted.
PUBLIC HEARINGS:
PARKS AND RECREATION-BLUE RIDGE PUBLIC TELEVISION:
Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for
Monday, April 17, 2000, at 7:00 p.m., or as soon thereafter as the matter
may be heard, for the purpose of receiving comments relating to the
proposed lease of five acres of land and a 50 foot wide right-of-way
owned by the City in Fishburn Park, for the purpose of operating a non-
profit, educational television facility, for a period of 30 years
commencing as soon as all legal requirements have been met and
ending on July 1, 2030, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on March 20, March 27, April 3 and April 10, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons in attendance who
would like to address Council in connection with the matter;
whereupon, no one asked to be heard.
There being no questions or comments by Council Members, the
Mayor declared the public hearing closed.
SCHOOLS: Council having authorized the City Clerk to advertise
a public hearing for Monday, April 17, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive the views of citizens
241
regarding appointment of three Roanoke City School Board Trustees
for three year terms of office commencing July 1,2000, the matter was
before the body.
Advertisement of the public hearing was published in
The Roanoke Times on Friday, April 7, 2000.
Candidates for the positions are James P. Beatty, F. B. Webster
Day, Marsha W. Ellison, Sherman P. Lea, Gloria P. Manns and William E.
Skeen.
(See publisher's affidavit on file in the City Clerk's Office.)
Mr. Michael Palmer, 1524 Wilson Avenue, N. W., spoke in support
of the application of Mr. Sherman Lea. He advised that Mr. Lea has a
concern for not only the education of Roanoke's children, but for their
well being and safety while they are in school. He stated that from his
previous experience as a police officer, there are generally two types
of teens, the student who attended school every day and the drop out
who felt that no one was concerned for his well being or safety. He
added that Mr. Lea has a strong concern for the student who drops out
of school and to that end, he initiated a program with Total Action
Against Poverty, known as the Drop Out Retrieval Program, which
locates students who have dropped out of school and tries to get them
back into educational programs that will enable them to earn their GED.
He called attention to Mr. Lea's involvement to establish a program to
place dogs in the schools to sniff out drugs which benefit not only the
students, but parents, teachers, police officers, and the community at
large. He advised that Mr. Lea's dedication and commitment as a
School Board Trustee will help to make Roanoke a safer and better
community and will also help many young people who cannot succeed
in a normal school setting.
Ms. Anita J. Price, 3101 Willow Road, N. W., spoke on behalf of
the reappointment of Mr. Sherman Lea. She advised that she has been
a classroom teacher and counselor for over 25 years and it is from this
experience thatshe addresses Council. She further advised that public
education is under attack like never before, teachers are criticized and
made to be scape goats for all of the ills of the public education
system, and now, more than ever before, more support and more
friends of public education is needed in order to work together for the
success of Roanoke's children, and the Roanoke City Public Schools
have such a friend in Mr. Lea. She stated that Roanoke has an
excellent school system and part of that success must be attributed to
Mr. Lea who has worked diligently on several school board committees,
he has bean recognized statewide as Chair of the Blue Ridge Region of
School Boards which is comprised of 18 school divisions from
Allegheny to Wythe County and from this position, he was automatically
appointed to the Board of Directors of the Virginia School Board
Association. She advised that Mr. Lea believes that every employee
has the right to work with dignity and respect, he has proven himself
to be an active listener and problem solver, and he is willing to do
whatever is required to insure the best learning environment for
Roanoke's students and the best working environment for school
employees. She strongly supported Mr. Lea's application for
reappointment to the School Board.
Ms. Fran Martin, 3325 Oakland Boulevard, N. W., a retired teacher
of the Roanoke City School System, spoke in support of the
reappointment of Mr. Sherman Lea. She advised that she worked
closely with Mr. Lea in regard to promoting a drug free environment in
the Roanoke City Public schools and in naming a building at William
Fleming High School in honor of former principal, Alice Szathmary.
She stated that Mr. Lea supports Roanoke's high schools and a new or
remodeled stadium or complex to be used for athletic events. She
advised that Mr. Lea responds immediately to questions or concerns
and he is an advocate for parents, students and employees within the
school system; whereupon, she urged that Council give serious
consideration to his reappointment to the School Board.
Ms. Leslie Matney, 2310 Avenham Avenue, S. W., spoke in
support of the reappointment of Mr. Sherman Lea to the School Board
because he is a concerned citizen involved in his community through
his job, his religion, his family and his love of sports. She advised that
Mr. Lea has two children who attended Roanoke City Public Schools
and he was actively involved in both their academic and athletic
endeavors. She stated that every school is important to Mr. Lea and as
a School Board member, he makes an effort to be accessible to all
people in the community and takes time to listen to concerns,
investigates issues and takes appropriate action, he is open to all
comments about school issues, be they favorable or critical, and he
follows through on all concerns and earnestly tries to resolve matters
to the satisfaction of the individual. She advised that Mr. Lea is
involved i~ programs that will create a safe environment in the schools,
he initiated the use of drug dogs in the schools and encourages drug
awareness education to eradicate the drug problem, and he is involved
in a campaign to reduce the drop out rate in the schools. She advised
that Mr. Lea brings to the School Board a balanced approach to
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continuing education, while utilizing his experience, talents and
abilities for the benefit of Roanoke's young people. She urged that Mr.
Lea be reappointed to the School Board.
Ms. Joanne Hamidullah, Past President, Central Council PTA,
spoke in support of the reappointment of Ms. Marsha Ellison. She
advised that Ms. Ellison puts the children first and through the years,
she has demonstrated her commitment to all children through her
support of the alternative education program at Noel C. Taylor Learning
Academy, an increase in the number of pre school programs in the
Roanoke City Public School system, decreasing the number of students
in the individual classroom, and encouraging high expectations for all
children. She stated that Ms. Ellison sees the need for and has
encouraged more parental involvement in the schools. She asked that
Council support Ms. Ellison in her bid for reappointment to the School
Board.
Mr. Dan Carson, 2006 Knollwood Road, S. W., spoke in support
of the reappointment of Ms. Marsha Ellison. He advised that he has
known Ms. Ellison for 13 years and appeared before Council on two
previous occasions to encourage her appointment. He stated that Ms.
Ellison held numerous positions as volunteer and leader in the City
schools prior to becoming a member of the School Board, she is
conscientious, with a wealth of experience, and she will understand
and pursue the interests of a large and diverse student population in an
increasingly demanding world. He advised that he shares Ms. Ellison's
expectations for Roanoke City schools and pointed out that meaningful
progress has been made during her term as a Trustee and as Chair of
the School Board. He stated that she has advocated a cooperative
relationship between schools and businesses in the community, an
outgrowth of which is the establishment of the Blue Ridge
Technological Academy which will open this fall in the Roanoke Higher
Education Center. He referred to the working agreement formulated by
the School Board when Ms. Ellison served as Chair which outlined how
the Board could effectively operate as an organization. He advised that
Ms. Ellison has proven herself as an effective and caring member of the
School Board, steadfastly focusing on improving student achievement
and the citizens of Roanoke are fortunate that she is willing to continue
her service. He urged that Ms. Ellison be reappointed for another term
on the Roanoke City School Board.
Dr. Reginald Shareef, 3148 Circle Drive, S. W., spoke in support
of the re]ppointment of Ms. Marsha Ellison, who is a person of
intelligence, discipline, drive, character, ethics and morality. He
advised that she has a profound interest in the Roanoke City Public
244
Schools and prior to her appointment to the School Board, she was
involved in activities including tutoring, the school long range planning
committee and President of the Central Council PTA. He stated that
since joining the School Board, she has been an advocate for the joint
use of school facilities with the community, which has led to programs
that promote wellness and fitness for community members, classes for
senior citizens and the opening of two school libraries during evening
hours, which activities are indicative of her commitment to expand the
concept back to public education for the 21st century. He advised that
Ms. Ellison supports the Standards of Learning process, but has
encouraged additional criteria in conjunction with the SOL's, she
supports innovative programs to facilitate interventions for Iow
achieving and truant students, increased teacher training, smaller class
sizes and more pre school programs. He noted that Ms. Ellison has
been instrumental in the School Board's attempts to bring teacher
salaries above the national average, while simultaneously improving
student achievement, and the pay and performance program should
help to accomplish both of these goals. He advised that she is
articulate, personable, highly motivated, and possesses the knowledge,
commitment and energy to make meaningful contributions to the
School Board. He strongly recommended the reappointment of Ms.
Ellison to the Roanoke City School Board.
Ms. Margaret Martin, 1609 Persinger Road, S. W., spoke in
support of the reappointment of Ms. Marsha Ellison to the School
Board. She advised that Ms. Ellison has been a community leader,
President of the American Association of University Women, President
of Raleigh Court Elementary School PTA, President of Roanoke Central
Council PTA, and an active member of the PTA and Site Based Council
at Woodrow Wilson Middle School and Patrick Henry High School, and
she is a good behind-the-scenes worker whose main interest is the
children. She explained that Ms. Ellison has served on the School
Board for six years, including three years as Chair, and she has been
an advocate for all children, she has visited each City school, she is a
hands on School Board member and goes above and beyond the call
of duty by not only visiting the schools, but attending special events,
tutoring, and supporting team transportation sports in the various
schools. She advised that Ms. Ellison has no hidden agenda, her
agenda is to provide the best possible education for all of Roanoke's
children. She requested that Council reappoint Ms. EIlison for another
term to the Roanoke City School Board.
Mr. Douglas Waters, 163 Zion Hill Road, Fincastle, Virginia, a
former resident of the City of Roanoke and a parent of Roanoke City
Public School graduates, spoke in support of the reappointment of
245
Mr. Webster Day. He advised that he has known Mr. Day in his capacity
as a civic volunteer, as an attorney, and as a School Trustee and from
all of these experiences, he is convinced that Mr. Day has the
combination of qualities that make him a very strong candidate for
reappointment to the School Board. He called attention to Mr. Day's
excellent leadership skills and his genuine concern for education in
terms of quality and equality for all students. He stated that his
experience in public finance, the legal field, managing education and
training programs for a diverse body of citizens who are served by the
Fifth District Employment and Training Consortium, and other
organizations where he serves as a volunteer leader make him a strong
candidate for reappointment to the School Board. He advised that
Council is in an enviable position of having an outstanding slate of
candidates to select from, but for the reasons above stated, Mr. Day is
an outstanding candidate for reappointment to the School Board.
Mr. Wallace Allen, 3821 Harvest Lane, N. W., spoke in support of
the appointment of Ms. Gloria Manns to the School Board. He advised
that Ms. Manns has an appreciation for the Roanoke City Public School
System from three perspectives: (1) a former student and graduate of
the system, (2) a parent of two children who graduated from the system,
and (3) a volunteer in various capacities in the school system, the PTA,
and the Booster Club, all of which have given her an appreciation for
the Roanoke City Public School system. He stated that Ms. Manns
gives her time and talents to her community in order to make Roanoke
City a better place to live, she is committed and caring to all tasks that
are entrusted to her, she serves as a member of the City Manager's
Community Relations Task Force, the Roanoke Public Library Board,
the Widows Support Group, and the National Association of Social
Workers, etc. He advised that Ms. Manns has an appreciation for the
school system, she is benevolent, caring and committed and based on
those facts, he recommended that she be appointed to the School
Board.
Mr. Jonathon Skeen, 2420 Tillett Road, N. W., spoke in support
of the application of his father, Mr. William Skeen, for appointment to
the School Board. He advised that he is a junior at Patrick Henry High
School and his father has always been supportive of his advancement,
concerned about his grades, extracurricular activities and sports
participation which has helped him to excel in his academics and led
to a 3.7 grade point average. He stated that his father leads by example
by volunteering for any activity, whether it be coaching, soccer,
baseball, a civic endeavor, or any project that needs his assistance. He
246
advised that his father has a "roll up your sleeves, get people involved"
way of doing business and if he is appointed to serve on the School
Board, he will work hard to do the very best job that he is capable of.
Mr. Ben Skeen, 1938 Avon Road, S. W., spoke in support of the
application of his father, Mr. William Skeen, for appointment to the
School Board. He advised that he is an eighth grade student at
Woodrow Wilson Middle School, and his father is always interested in
knowing if he is happy, and, if not, what can be done to make things
better. He stated that his father has helped him to understand the
importance of getting a good education, treating people with respect,
working together, listening closely to what others have to say,
encouraging him to work toward his goals and achievements, and that
giving up is never an option. He advised that if elected to the School
Board, his father will work hard, listen carefully and work with others,
while striving to do what is best for all of the students in the Roanoke
City Public School System.
Mr. Michael Urbanski, 2108 Mount Vernon Road, S. W., spoke in
support of the application of Mr. Webster Day for reappointment to the
School Board. He advised that the qualities of courage, judgment,
integrity and dedication constitute the cornerstones of Mr. Day's
character and are evident from his service and accomplishments
during his first term on the School Board. He stated that Mr. Day brings
the perspective of a parent of three children to the Roanoke City
Schools, a youth coach, a businessman, a skilled attorney in financial
transactions, and a civic leader and volunteer. He advised that there is
no finer or more qualified individual to serve on the Roanoke City
School Board than Mr. Day and strongly recommended that he be
reappointed for a second term.
Ms. Brenda McDaniel, 2037 Carter Road, S. W., spoke on behalf
of the application of Mr. William Skeen. She advised that Roanoke is
fortunate to have so many qualified candidates seeking appointment to
the School Board and Council has a difficult decision to make. As a
member of the Greater Raleigh Court Civic League, she stated that Mr.
Skeen is a most dependable, reliable and effective participant who
gives all projects his full attention, he is a father who takes an active
role in the lives of his children, he is active in the Roanoke
Neighborhood Partnership Steering Committee and would be an asset
to any orcjanization on which he serves. She requested Council's
serious consideration of Mr. Skeen for appointment to the School
Board.
247
Mr. Matthew Kennell, 2201 Hunter Road, S. W., spoke in support
of the application of Mr. William Skeen for appointment and Mr.
Webster Day for reappointment to the School Board. He advised that
Mr. Skeen is the kind of person who can be called upon when one
needs new ideas or a fresh approach. He called attention to Mr.
Skeen's passion to make his community a better place to live and with
that goal in mind, he accepted a position with Total Action Against
Poverty so that he could better serve the people of the Roanoke Valley.
He stated that Mr. Skeen is a caring community leader, a good husband
and father and a model citizen; therefore, he requested that Council
support the appointment of Mr. Skeen to the School Board.
Ms. Annette Lewis, 4606 Casper Drive, N., E., spoke in support of
the application of Mr. Sherman Lea, who is a man of vision and action,
for reappointment to the School Board. She advised that when he
discovered that more than 500 children drop out of schools each year
in the Roanoke Valley, he brought the drop out crisis to the forefront.
She stated that Mr. Lea deserves to be reappointed to the School Board
because he is committed to keeping Roanoke's children in school so
they too can play an active role in society. She urged Council's support
of Mr. Lea for reappointment to the School Board.
Dr. Elizabeth Lee, 4833 Westhill Drive, S. W., spoke in support of
the application of Ms. Gloria Manns for appointment to the School
Board. She advised that Ms. Manns is positive, professional, creative
in problem solving, and never gives up on her crusade for children.
She stated that Ms. Manns has no private agenda and seeks
appointment to the School Board out of a desire to promote the welfare
of Roanoke City School students, she will be equitable in caring about
all children in the Roanoke City Schools, she is not afraid of hard work
or long hours, she is not afraid of the demands of difficult decisions,
she will uphold strong academic standards of learning, she
understands the value of counseling, co-curricular development,
student health issues, safety, special needs and concerns, budgeting,
and she will do her utmost to be an informed advocate for the youth of
Roanoke City. She asked that Council evaluate Ms. Manns credentials
and review the evidence of her service to the community and find her
worthy of a position on the School Board. She advised that as a
Trustee of the School Board, she will be assertive in a plan that gives
attention and support to preparing all students for success in meeting
the Standards of Learning. For the above reasons, she requested that
Ms. Manns be appointed to the Roanoke City School Board.
248
Mr. Donald Graham, 4832 Westhill Drive, S. W., spoke in support
of the application of Mr. James Beatty, who started his career as a
teacher, followed by a profession in public service, for appointment to
the School Board. He advised that Mr. Beatty has worked with colleges
and other learning institutions in developing students for public service
opportunities, he has two sons who completed their education in the
Roanoke City Public School System, his involvement through
leadership and development has helped young people to attain
scholarships, and he is a religious leader in the community. He stated
that Council has a difficult task of selecting three persons from a good
slate of candidates; however, someone of Mr. Beatty's credentials
would be an outstanding addition to the School Board. He requested
that Council give serious consideration to the appointment of Mr.
Beatty to the Roanoke City School Board.
Ms. Pauline Brown, P. O. Box 11782, spoke in support of the
application of Mr. William Skeen. She advised that Mr. Skeen's
leadership at Total Action Against Poverty and in the banking industry
are assets to the Roanoke community and to the School Board. She
stated that he is caring, responsible, driven and fair, a task master who
can get the job done, and he is community-oriented and possesses
strong values for personal growth and development. She advised that
his professional and personal credentials are too extensive to list in
full, although he has over 20 years of experience in banking and
business management, his planning and organizational skills are
impeccable, he possesses vision and the ability to set clear goals and
to achieve results, and he is actively involved as a Board member in
numerous community groups including the Greater Raleigh Court Civic
League, the Roanoke Regional Housing Network and the Roanoke City
Manager's Community Relations Task Force. She stated that aside
from being a dedicated business professional, Mr. Skeen is a dedicated
father, he understands the issues facing Roanoke's youth, and he is
sensitive and sympathetic to educational issues and those issues
facing the school system. She added that Mr. Skeen is able to manage
responsibilities to family, work and to the community in an outstanding
manner, he is a man of great integrity, and asked that Council consider
him for appointment to the Roanoke City School Board.
Ms. Helene Katz, 2509 Heritage Circle, S. W., spoke in support of
the reappointment of Mr. Webster Day, who has a vested interest in the
Roanoke City Schools and the educational process for all children, to
the Roanoke City School Board. She stated that Mr. Day has lived and
worked in the City of Roanoke for over 20 years, he has three children
in the Roanoke City Public Schools, his professional expertise as an
attorney has enabled him to make numerous contributions for the
249
benefit of Roanoke's school system, and he is a consensus builder in
business and financial matters involving public funds. She advised
that during the next three years, the School Board will be addressing
many critical issues, including the renovation of Patrick Henry High
School, efforts to implement the Virginia Standards of Learning testing
program, while continuing to represent a cross section of the
community, and the School Board will be best served by a composition
of individuals who offer a diverse assortment of professional
experience in their roles as School Board Trustees. She stated that Mr.
Day has the ability to implement policy and decisions that will
determine the positive direction of the School system in the new
millennium. She urged Council to reappoint him for another term on
the School Board.
Mr. George Gunther, P. O. Box 12353, advised that after listening
to all of the testimony, it is apparent that Council has an excellent slate
of candidates to choose from, and suggested that more than three
persons be appointed to the School Board.
Without objection by Council, the Mayor advised that all remarks
would be received and filed. He further advised that public interviews
will be held on Tuesday, April 18, 2000, commencing at 4:30 p.m., in the
City Council Chamber.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, April 17, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of RIA, LLC, that
certain tracts of land located on the west side of Hollins Road, N. E.,
May Street and Pearl Avenue, identified as Official Tax Nos. 3140612,
3140613, 3140614, 3140615, 3140620, 3140621, 3140622, 3140623,
3140303, 3140305, 3140306 and 3140301, be rezoned from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, subject to
certain conditions proffered by the petitioner, the matter was before the
body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, March 30 and Thursday, April 6, 2000, and
in The Roanoke Tribune on Thursday, April 6, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the request for rezoning, advising that current zoning
would change to LM, Light Manufacturing District; land use of the
250
ACTION:
rezoned property can be light industrial uses as provided for in the LM
district; at present, current zoning is restricted to heavy industrial uses,
which may be more objectionable to surrounding uses; the
neighborhood is separated from the subject properties by other
properties zoned for manufacturing use; and the comprehensive plan
would be followed, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Michael K. Smeltzer, Attorney, appeared before Council in
support of the request of his client.
Mr. White moved that the following ordinance be placed upon its
first reading:
(#34765) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 314, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34765 was adopted, on its first reading, by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, April 17, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of James J.
Walker that two adjoining tracts of land located at 1031 Patterson
Avenue, S. W., identified as Official Tax Nos. 1112009 and 1112010, be
rezoned from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
251
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, March 30 and Thursday, April 6, 2000,
and in The Roanoke Tribune on Thursday, April 6, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
properties are requested to be rezoned to provide for future use as a
church or place or worship, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, subject to certain conditions
proffered by the petitioner.
(For full text, see report on file in the City Clerk's Office.)
Sam Garrison, Attorney, appeared before Council in support of
the request.
ACTION:
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#34766) AN ORDINANCE to amend {}36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 3.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34766 was adopted, on its first reading, by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
OTHER HEARING OF CITIZENS:
252
ACTION:
COMPLAINTS-SEWERS AND STORM DRAINS-PUBLIC WORKS:
Mr. Douglas Trout, 752 Orange Avenue, N. E., addressed Council with
regard to the over population of midges and odor in the vicinity of the
Sewage Treatment Plant. He also referred to an unfavorable situation
on Brownlee Avenue, S. E., as a result of swamp-like conditions in the
area.
It was the consensus of Council to refer the complaint to the City
Manager for response.
POLICE DEPARTMENT-PAY PLAN-HOUSING/AUTHORITY-CITY
EMPLOYEES: Mr. Robert Gravely, 1412 Moorman Road, N. W.,
addressed Council with regard to utilization of the City's current
workforce to serve as leaders in the community, creation of more jobs
for inner City residents, crime control in the inner City, and increased
housing in the inner City. He expressed appreciation to the City
Manager, on behalf of City employees, with regard to her
recommendation on a proposed pay increase for fiscal year 2000-01.
CITY MANAGER: Mr. Hudson offered the following resolution
confirming the City Manager's appointment of James D. Ritchie, Sr., as
Deputy City Manager, Kit B. Kiser as Assistant City Manager for
Operations, and George C. Snead, Jr., as Assistant City Manager for
Community Development, effective April 17, 2000:
(#34767-041700) A RESOLUTION confirming the City Manager's
appointments to Assistant City Manager and Deputy City Manager
positions.
(For full text of Resolution, see Resolution Book No. 62, page 592.)
Mr. Hudson moved the adoption of Resolution No. 34767-041700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Trout was absent.)
253
There being no further business, the Mayor declared the meeting adjourned
at 10:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
254
COUNCIL .........................PUBLIC INTERVIEWS OF SCHOOL BOARD APPLICANTS
April 18, 2000
4:30 p.m.
The Council of the City of Roanoke held public interviews with six candidates
for the position of School Board Trustee on Tuesday, April 18, 2000, at 4:30 p.m., in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .................. 6.
ABSENT: Council Member James O. Trout .............................................. 1.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
SCHOOL BOARD APPLICANTS PRESENT: F. B. Webster Day, Marsha W.
Ellison, James P. Beatty, Sherman P. Lea, Gloria P. Manns and William E. Skeen.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The Mayor advised that on June 30, 2000, the three year terms of F. B. Webster
Day, Marsha W. Ellison and Sherman P. Lea as Trustees of the Roanoke City School
Board will expire; and the purpose of the meeting is to interview six candidates for
the upcoming vacancies.
The Mayor called attention to the following actions which were taken by
Council, pursuant to provisions of Chapter 9, Education, Code of the City of
Roanoke (1979), as amended:
At regular meetings of the City Council held on January 18 and
February 7, Council announced its intention to elect Trustees to the
Roanoke City School Board for terms commencing July 1, 2000.
Advertisements were placed in The Roanoke Times and in The Roanoke
Tribune inviting applications for the vacancies. Seven applications
were received in the City Clerk's Office prior to the 5:00 p.m. deadline
on Friday, March 10, 2000. One application was later withdrawn.
255
On March 20, 2000, at 6:00 p.m., Council held a reception with the
candidates which was open to the public.
On March 20, 2000, at 7:00 p.m., Council, as a Committee of the Whole,
reviewed and considered all applications.
At the regular meeting of City Council on Monday, April 3, 2000, at
2:00 p.m., Council voted to interview F. B. Webster Day, Marsha W.
Ellison, James P. Beatty, Sherman P. Lea, Gloria P. Manns and
William E. Skeen.
Those candidates who were to be accorded the public interview were
notified by the City Clerk by letter dated April 10, 2000.
A notice was published in The Roanoke Times inviting attendance at a
public hearing to be held by City Council on Monday, April 17, 2000, at
7:00 p.m., to receive the views of citizens regarding School Board
applicants, and further inviting the public to submit proposed questions
to the candidates by filing such questions in the City Clerk's Office by
5:00 p.m., on Thursday, April 13, 2000. No questions were submitted.
The Mayor explained that the selection process provides that Council will
publicly interview each candidate separately and out of the presence and hearing of
other candidates; Section 9-21, Public Interviews of Candidates, of the Code of the
City of Roanoke (1979), as amended, provides, in part, that interviews of the
candidates shall take place in an order deemed appropriate by City Council;
whereupon, the Mayor advised that the City Clerk had scheduled interviews in the
following order:
4:30 p.m.
5:00 p.m.
5:30 p.m.
6:00 p.m.
6:30 p.m.
7:00 p.m.
F. B. Webster Day
Marsha W. Ellison
James P. Beatty
Sherman P. Lea
Gloria P. Manns
William E. Skeen
Mayor Bowers pointed outthat each candidate would be given the opportunity
to make an opening statement of not more than five minutes, and thereafter, Council
would ask such questions, as Council, in its discretion, deems advisable. He
explained that six interviews would be held and each interview would consist of
approximately 30 minutes, and after each interview was completed, the candidate
could leave the Council Chamber inasmuch as no action would be taken by Council
on this date.
256
In conclusion, the Mayor advised that on Monday, May 15, 2000, at 2:00 p.m.,
or as soon thereafter as the matter may be considered, the Council will hold an
election to fill the three upcoming vacancies on the Roanoke City School Board.
The first person to be interviewed was F. B. Webster Day.
Mr. Day referred to highlights during his first term of office as a Trustee of the
Roanoke City School Board, such as the Standards of Learning, teacher salaries
which are at or above the average national level, the opening of Lucy Addison Middle
School, completion of a middle school renovation program that is second to none
in the Commonwealth of Virginia, and strides have been made to decrease the
student drop out rate. He advised that challenges include future Standards of
Learning requirements, and high school renovations estimated at $79 million for
Patrick Henry and William Fleming High Schools. He requested that Council support
his reappointment for another three year term of office to the Roanoke City School
Board.
Mr. Hudson asked the following questions:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the Roanoke City Public School System?
ANSWER: Mr. Day responded that Roanoke's major strengths are its wide
range of student challenges and referred to the Scholars Dinner in which 44 seniors
from both high schools were honored for their various accomplishments; and
teachers that are well prepared and receive the assistance they need to meet the
requirements of the Standards of Learning and to develop professionally. In regard
to weaknesses, he called attention to the gap between Roanoke's lowest performing
student and its highest performing student which must be better addressed. He
stated that he would like to see some of the lower performing students brought
closer to the top which will be a challenge in view of the scarce amount of available
resources, while not taking away from the middle and higher performing students.
QUESTION: What is your assessment of teacher morale in the Roanoke City
Public School System?
ANSWER: Mr. Day responded that on the whole, teacher morale is good,
although much anxiety has been expressed about the Standards of Learning by
teachers, administrators and parents.
Mr. Swain asked the following questions:
QUESTION: How would you define accountability from the standpoint of the
level of the School Board, the School Superintendent, School administration,
teachers, students and parents?
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ANSWER: Mr. Day responded that there is a shared responsibility by the
School Board, the School Superintendent, the school administration, students,
teachers and parents to educate Roanoke's students ata level that meets or exceeds
minimum standards. He stated that the School Board has to be accountable to
Council, the Superintendent is accountable to the School Board, and the chain of
command goes down the line. He advised that much pressure has been placed on
teachers because they are on the front line, but teachers, solely, cannot be held
accountable; and a recent revision to the promotion and retention policy established
by the School Board has set the stage for more accountability. He stated that the
school system must examine areas where it is deficient and in need of improvement,
parents are needed who are involved and supportive of the school system, and part
of the problem in the past has been that Roanoke has a complex educational system
working to educate a number of students at various levels and accountability and
responsibility can get lost in the process. He added that the School Board's
evaluation of the Superintendent and the School Board's self-evaluation has sent the
message that the School Board wants results and will hold itself and the school
system accountable if those results are not achieved.
QUESTION: Are the Standards of Learning a fair way to evaluate school
performance? Is it fair to tie SOL scores to teacher evaluation?
ANSWER: Mr. Day responded that the Standards of Learning provide a good
way to measure performance in the schools, they have forced those persons
involved in education to focus on how teaching is addressed, and they have caused
educators to collaborate more and for administrators within the schools to analyze
data to determine where improvements are needed. He added that he would not be
in favor of reviewing the performance of any one teacher in any one classroom to
determine if the students passed the SOL test and using those results as a large
factor in evaluating how that teacher rates, because a teachers' influence only
covers a certain number of hours a day for 180 days out of a child's life in any given
year.
Mayor Bowers asked the following questions'
QUESTION: What are your thoughts in regard to the renovations/rebuilding
at Patrick Henry and William Fleming High Schools? What is your perspective
regarding a swimming program for Roanoke's high schools?
ANSWER: Mr. Day called attention to a planning process by the
Superintendent of Schools, the goal of which is to anticipate high school programs
in the foreseeable future, from advanced placement programs to the international
baccalaureate program to the Governor's School, all of which have to be the driving
force as to what the new facilities will look like. He stated that there should be
community involvement at every level on the types of programs to be offered and the
structural appearance of the schools which can be a continuing process throughout
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the next three to four years. He called attention to the advantages of the fitness
centers at Breckinridge Middle School and Woodrow Wilson Middle School which
have proven to be successful.
QUESTION: What is your assessment of public safety for students in the
Roanoke City School system?
ANSWER: Mr. Day responded that Roanoke has safe schools which is a
priority of the School Board and the School Superintendent; and Roanoke City has
examined crisis planning and response while encouraging responsible behavior by
all students. He stated that students want safe schools and they want to be the first
line of defense in reporting alleged or specific incidents. He called attention to the
importance of such programs as dogs in the schools to sniff out drugs, metal
detectors, use of video cameras and programs such as "Character Counts".
Mr. White asked the followin;I questions:
QUESTION: What have you learned over the last three years that would make
you a more effective School Board member if reappointed?
ANSWER: Mr. Day advised that there is a lot to be learned in a large range of
activities; i.e.: curriculum, employee benefits, pay scales, evaluation and safety
issues, etc., and it is a difficult task to be familiar with all aspects of operating a
school system. He stated that some of his most valuable time has been spent in the
individual school environments and he plans to spend more time in the schools if
reappointed. He added that there are dedicated employees in the school system--
teachers, administrative staff, cafeteria workers, etc., and it has been a pleasant
experience to observe the professionalism that all persons bring to the school
system.
QUESTION: How would you assess teacher morale?
ANSWER: Mr. Day advised that it is difficult to assess teacher morale unless
specific examples are given. He stated that when teachers and other employees in
the school system see what can be done if everyone works together as a team, the
level of morale will improve automatically.
Ms. Wyatt asked the followin;I questions:
QUESTION: There is a higher number of teachers taking early service
retirement than ever before. Why do you think this is happening and, if reappointed
to the School Board, would you be in favor of random exit polls with teachers and
administrators to determine their reasons for leaving?
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ANSWER: Mr. Day advised that he would want to know the reasons that
teachers are taking advantage of early retirement, although early retirement has
become more attractive due to certain state law revisions. He stated that teaching
is not an easy job and with the addition of the Standards of Learning, it has become
even more difficult which could be one of the reasons that teachers are not staying
in the profession as long as they have traditionally in the past. Because of the rising
economy, he added that another reason for early retirement could be the availability
of better paying positions outside of the teaching profession. He advised that more
input from teachers is needed because the more that teachers are involved, the more
they will enjoy their job which will help to reverse some of the statistics relating to
early service retirement.
QUESTION: What are the plans of the School Board to address the shortage
of teachers in the next five to eight years?
ANSWER: Mr. Day advised that recruitment efforts have been broadened by
visiting as many colleges and educational degree programs as possible. He stated
that improvements in salaries of teachers would be a plus, and the current school
budget contains an adjustment for senior teachers to provide for a six per cent pay
increase.
QUESTION: What is your opinion of instructions by the school administration
that teachers teach the Standards of Learning test?
ANSWER: Mr. Day advised that it is important to teach how to take the
Standards of Learning test because many students are not familiar with the format;
therefore, it is important to teach to the test in order to provide students with the
best opportunity to display substance knowledge gained during the year. He stated
that he would not be opposed to "teaching the test" if the teacher is, in fact, teaching
the substance of material that a student needs to know in order to pass the SOL test.
QUESTION: Are you aware of the pacing charts that are distributed to
teachers that the curriculum deals solely with the Standards of Learning test and the
time that is to be spent on the test?
ANSWER: Mr. Day advised that in order to keep content in the time that is
allowed, the pace is fast and furious. He stated that he would be in favor of more
planning time for teachers, because the present amount of planning time may not
be adequate for the vast majority of what needs to be done in connection with the
Standards of Learning test.
Vice-Mayor Harris asked the followinq question.
QUESTION: What is your assessment of Dr. E. Wayne Harris, Superintendent
of Schools?
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ANSWER: Mr. Day advised that he appreciates the many hats that the
Superintendent of Schools is required to wear such as public cheerleader,
spokesperson for the School Board, educator first and foremost, good public
relations skills in sometimes very tense situations, a good administrator, and the
ability to relate to seven very different people who comprise the Roanoke City
School Board. He stated that it takes many talents to perform the job well and
Roanoke is fortunate to have a good Superintendent of Schools, who has received
consistently high evaluations, and is earnest, thoughtful, and considerate in his
approach to various situations. He added that Roanoke is seeing some of the fruits
of Dr. Harris' efforts, such as the Standards of Learning and other achievements and
he has also maintained a good working relationship with the City administration.
The second person to be interviewed was Marsha W. Ellison.
Ms. Ellison expressed an interest in continuing to serve on the Roanoke City
School Board for another three year term, because she is a team player with a vision
who is committed to the students of Roanoke City. She called attention to six years
of experience on the School Board where she served in the capacity of Chairperson
for three years and she would like to continue her service to follow through on
several initiatives such as the Standards of Learning and the Standards of
Accreditation, the promotion policy that was adopted last year, a committee which
was appointed this year by the School Board to address the graduating policy, and
completion of the high school renovation project. She called attention to examples
of her vision as a School Board Trustee, such as a competitive employee
compensation package which provides that Roanoke's average teacher salary is
now just above the national average, a review of student performance and
established priorities and goals, and a $51 million capital improvements project
which was completed in 1999 with the renovation of seven elementary schools and
four of the City's oldest middle schools. She advised that she has shown a
commitment to all students and her presence is visible at individual school sites,
she attends special programs and activities, and she has continued to stress the
importance of parental involvement while encouraging the school administration
to address and identify those areas that will help parents to become more involved
in their child's education. She stated that if reappointed to the School Board, she
can be counted on as a team player with a vision and a commitment to Roanoke's
students.
Mr. Swain asked the following questions:
QUESTION: Should the Standards of Learning test scores be used as a part
of the teacher evaluation process? ~
ANSWER: Ms. Ellison advised that she supports the Standards of Learning
because it is a body of knowledge that all students should be able to acquire, but
testing should not be the sole criterion for student graduation or teacher evaluation.
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She called attention to a committee composed of 53 employees, 35 of whom are
teachers, that has presented a new teacher assessment form to the School Board
which is one of a multitude of facets on which a teacher is evaluated, and a second
task assigned to the committee is a review of the pay for performance issue. She
stated that her basic concern is that the testing not be the sole criterion for
graduation, and the School Board is waiting for a response from the State Board of
Education as to whether on line testing will be permitted which will enable students
to practice and retake the Standards of Learning test.
Mayor Bowers asked the following question:
QUESTION: What are your thoughts in regard to renovations/reconstruction
of Patrick Henry and William Fleming High Schools? Should swimming be a part of
the high school athletic curriculum?
ANSWER: Ms. Ellison advised that whether it be renovation or reconstruction
for Roanoke's two high schools, community involvement and input is essential. She
stated that the Superintendent of Schools has appointed a committee to address
high school renovation/reconstruction needs and the task was divided into two
parts-- programs and a facility study, and itwas the consensus of the committee that
Roanoke's high schools must be program driven for the future in order to meet the
needs of students today and tomorrow as the system deals with the changing
demands of technology.
QUESTION: What is your assessment of student safety?
ANSWER: Ms. Ellison advised that Roanoke's schools are safe, with a good
program of safety audits that reviews violence or intrusion upon school property, an
emergency evacuation plan, and administrators carry video cameras at Patrick
Henry and William Fleming High Schools. She expressed support of the school
security force and student resource officers, and the Safety Committee
recommended a uniform discipline curriculum, consistent enforcement of standards
and expectations for student behavior, and the "Character Counts" Program
received national recognition which shows students the importance and rewards of
responsible behavior. She stated that all of these things have contributed to
Roanoke City being proactive on safety issues.
Mr. White asked the following questions:
QUESTION: What have you learned during the past six years that will make
you a more effective School Board Trustee if reappointed for another three year
term? What is your position on school uniforms?
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ANSWER: Ms. Ellison advised that she has acquired a wealth of knowledge
over the past six years through direct experience and attendance at Virginia School
Board Association Conferences and workshops. She called attention to her
personal visits to the individual schools to observe, first hand, what is happening
in the schools, and to communicate with school administrators, teachers and
students. She stated that she has also learned the importance of involving the
community in public education.
Ms. Ellison advised that school uniforms will not be successful unless the
concept is supported by everyone, therefore, the question should be a site based
decision. She called attention to the uniform policy at Noel C. Taylor Academy which
has worked effectively, but not all school sites are the same, therefore, the decision
should be left up to the individual schools.
Ms. Wyatt asked the following questions:
QUESTION: Why do you think so many teachers are taking advantage of the
early service retirement option? Would you be in favor of random exit polls with
teachers and administrators to determine their reasons for leaving?
ANSWER: Ms. Ellison responded that she was not aware of the trend toward
early service retirement. She stated that teaching is a difficult job, although a
rewarding one; the Virginia Supplemental Retirement System provides good
benefits; recent legislation passed by the General Assembly provides teachers with
the option to retire at age 55, and Roanoke City offers an early retirement plan for
teachers which allows them to work 20 days for seven years. She added that she
would favor a random exit poll to obtain teacher opinion as to their reasons for
leaving the profession.
QUESTION: As a School Board Member, how do you plan to address the
issue of shortage of teachers over the next three to five years?
ANSWER: Ms. Ellison referred to the School Board's foresight six years ago
to provide competitive salaries to attract teachers from across the nation,
approximately 2000 applications are currently on file, and Roanoke is not
experiencing the same problems that other school systems are facing, especially
northern Virginia. She added that Roanoke should look at certain creative solutions,
possibly a job fair in the teacher realm, increasing recruitment efforts, early signing
programs and internship programs have been successful.
QUESTION: What is your opinion of instructions by the school administration
that teachers teach the Standards of Learning test, pacing charts and the Flannagan
test?
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ANSWER: Ms. Ellison advised that she was not aware that school
administrators were urging teachers to teach to the test. She called attention to a
briefing that the School Board received some time ago regarding testmanship skills,
and noted that programs are available that are quite expensive, although not all
students can afford the programs; therefore, the school administration made the
decision that it could teach students how to take tests which is a skill that can be
useful throughout life. She stated that she is not familiar with the pacing charts,
although there are charts that measure certain outcomes on the Standards of
Learning; and the Flannagan tests, or practice tests, have been provided to help
prepare students for the SOL tests, although some teachers believe that the
Flannagan tests are confusing. She explained that pacing charts are intended to
help teachers realize where they are in attaining the body of knowledge and she
would favor a reexamination of the Flannagan tests to determine if there is a better
instrument that would be more helpful to students.
Vice-Mayor Harris asked the followin~l questions'
QUESTION: What is your assessment of Superintendent E. Wayne Harris?
ANSWER: Ms. Ellison advised that Dr. Harris is an outstanding School
Superintendent who is renowned throughout the nation and Roanoke is fortunate
to have a man of his caliber to lead its school system. She called attention to his
efforts to increase accountability and noted that he has received consistently high
marks during his evaluations by School Board members.
Mr. Hudson asked the followinq questions:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the School System?
ANSWER: Ms. Ellison advised that the strength of Roanoke's school system
lies with its people - students, staff and others. She stated that Roanoke has a
diverse school system representing all segments of the community and to this end
the school system has devised ongoing options, an example of which is the Blue
Ridge Technical Academy which will be one of the first charter schools in the
Commonwealth of Virginia, and as School Board Chair, she shepherded the Charter
School application process through many series of workshops. She called attention
to 50 distinct school programs; i.e.: magnet schools, programs in the business/
vocational technical field, programs for gifted students, music and arts programs,
and the Standards of Learning but before the SOL there were benchmarks to
measure accountability and student performance.
264
The third person to be interviewed was James P. Beatty.
Mr. Beatty advised that he is currently Personnel Administrator for the City of
Roanoke, and his work experience and educational background and training make
him a viable candidate for appointment to the School Board. He stated that he is a
proven recruiter, who is well versed in diversity and administration; and he has
served as a teacher, coach, and counselor, and conducts workshops and performs
mock interviews for the public and the Educational Technology Committee for the
City of Roanoke. Also, he advised that he screens over 10,000 applications per year
and in that capacity, he works with high school graduates who have no idea how to
complete a job application or market themselves effectively for employment.
Therefore, he stated that he would like to help by working closely with guidance
counselors and assisting college bound and non-college bound students in their
career choices. He advised that he wants to serve the students of Roanoke City and
asked that Council give favorable consideration to his appointment as a Trustee to
the Roanoke City School Board.
Mr. White asked the following question:
QUESTION: What are your views on school uniforms? How can parental
involvement in the schools be improved? How would you approach the truancy
situation?
ANSWER: Mr. Beatty advised that school uniforms would be advantageous,
particularly in those instances where parents cannot afford certain name brand
types of clothing and would provide for a more even playing field for all students.
He stated that parental involvement begins in the home where the foundation must
be laid which will send a better product to the schools and give teachers the time to
teach rather than to deal with behavioral problems. He advised that parental
involvement would go a long way toward insuring that young people attend school
on a regular basis rather than being seen in the community when school is in
session.
Ms. Wyatt asked the following questions:
QUESTION: Many teachers are taking advantage of the early service
retirement option. Why do you think this is happening and would you, as a member
of the School Board, be willing to conduct random exit polls to determine their
reasons for leaving?
ANSWER: Mr. Beatty advised that early service retirement leaves a void in the
school system because some of the more experienced teachers are retiring. He
stated that the school system has made it easier for a teacher to retire with extra
benefits and still earn a good living while not having to contend with the day to day
265
activities of the classroom. He added that because discipline is an issue and some
educators cannot control students in a manner that is conducive to classroom
learning has had an impact on their decision to retire. He referred to his experience
in conducting exit interviews for the City of Roanoke and he advised that he would
be willing to use that experience to determine why teachers are leaving the school
system.
QUESTION: Over the next three to five years there will be a teacher shortage
nationwide. How would you propose to deal with the situation in Roanoke City?
ANSWER: Mr. Beatty advised that his first action would be to determine the
number of persons who are approaching the retirement process and then establish
aggressive recruitment programs at colleges and universities and work with career
placement officers to promote opportunities that are available in the Roanoke area.
QUESTION: What is your opinion of the School administration urging
teachers to "teach to the test", specifically the Standards of Learning test?
ANSWER: Mr. Beatty expressed concern with regard to "teaching to the test"
and advised that testing is only one part of the process and not an exact science. He
stated that the whole child should be taught, too much emphasis is placed on tests,
and if the school system starts with the basics of building a foundation on reading,
writing and arithmetic, students will be able to deal with the Standards of Learning.
He advised that his goal would be for the school system to graduate well rounded
students because they will have to address more than tests when they go out into
the real world.
Vice-Mayor Harris asked the followinq question-
QUESTION: What is your assessment of the performance of Superintendent
E. Wayne Harris?
ANSWER: Mr. Beatty advised that he has been impressed with the work of
Superintendent Harris. As a School Board Member, he stated that he would evaluate
Dr. Harris only after familiarizing himself with the job description, followed by an
evaluation of how well he meets his job criteria, while trying to be as objective as
possible.
Mr. Hudson asked the following question:
QUESTION: What is your position in regard to making the schools available
for after school activities from approximately 3:00 p.m. until 6:00 p.m.?
266
ANSWER: Mr. Beatty advised that he would support after school programs
in the schools which would provide a safe and secure environment for students until
their parents get home from work in the evening. He stated that after school
programs could provide a place where students could enhance not only their
academic and computer skills, but enhance their recreational skills and abilities by
participating in physical fitness activities on school grounds.
Council Member Swain asked the following questions:
QUESTION: Are the results of the Standards of Learning tests a fair way to
evaluate teachers?
ANSWER: Mr. Beatty advised that testing is important but he would prefer to
review the validation process to insure that the test is not culturally biased and
reaches out to all spectrums of the student body. He stated that teachers should not
be evaluated based on the results of the Standards of Learning tests. He added that
teachers need to teach not only how to take and pass a test, but also the core
material that helps to make an individual ready to meet a global society that is
becoming more and more technical in nature.
Mayor Bowers asked the following question:
QUESTION: What is your assessment of school safety?
ANSWER: Mr. Beatty advised that Roanoke City is doing a good job on school
safety, and the City has been proactive in addressing situations as they arise to
insure school safety. He stated that school safety involves school resource officers,
parental involvement, teachers and volunteers.
The fourth person to be interviewed was Sherman Lea.
Mr. Lea expressed appreciation for the time he has been allowed to serve on
the Roanoke City School Board. He stressed the importance of the relationship
between School Boards and local governing bodies and commended the good
relationship that exists between Roanoke City Council and the Roanoke City School
Board. He stated that he is applying for reappointment to the School Board for
several reasons, but first and foremost is his concern for Roanoke's students and
their education because it is important that all children get the best education
possible since there is a direct correlation between the lack of education and
involvement in crime, and a direct relationship between the lack of education and
quality of life. He advised that as he looks at the profiles of many of the persons in
the criminal justice system today, the numbers and situations bear out the fact that
offenders are younger, under educated, unemployed and lack the necessary skills
to be productive citizens; therefore, education is imperative. Secondly, he stated
that he seeks reappointment to the School Board because of the current
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accomplishments and progress of Roanoke's school system. He added that much
has been said about discipline and during his three year tenure; the School system
has made significant strides to address the issue of discipline and safety through
discipline committees, video cameras on school buses, an increased number of
school resource officers, the drop out retrieval program which will serve as a model
for many school systems not only in the Commonwealth of Virginia but across the
country, vocational skills training in which Roanoke will be one of only three charter
schools to work with students on vocational areas, a GED Program, and a program
to improve academic skills. Thirdly, he stated that he would like to be reappointed
to the School Board because of his work ethic, and the level of confidence and trust
that he has worked diligently to build with the School Board, the School
administration, employees and others over the past three years.
Ms. Wyatt asked the followinq questions'
QUESTION: Are you aware of the number of teachers who are taking the early
service retirement option? Why do you think this is happening and would you be
supportive of School Board members conducting a random exit poll to determine
their reasons for leaving?
ANSWER: Mr. Lea advised that he would be supportive of a random exit poll
to determine why teachers are leaving the school system and to learn how they feel
about their experiences as a teacher. He stated that early retirement is not only an
issue in Roanoke, but across the Commonwealth of Virginia and has come about,
in part, due to the pressures of the job and the Standards of Learning tests. He
advised that it is important to insure that every employee feels good about the
school system and about the role they play and although he cannot make everyone
happy, it is important that they have a voice and someone to listen to their concerns.
QUESTION: In the next three to five years, there will be a shortage of
teachers. What do you plan to do to address the shortage at the local level?
ANSWER: Mr. Lea addressed the need to accelerate the recruiting process
to continue some of the recruiting efforts already in place, such as internship
programs, college and university visits, future evaluation of the process, and the
salary structure. He added that first and foremost is the challenge to apprise
colleges and universities of the fact that Roanoke is looking for good teachers.
QUESTION: What is your opinion of the School administration urging
teachers to "teach to the test", specifically the Standards of Learning tests? What
is your position in regard to the pacing charts and the Flannagan test?
ANSWER: Mr. Lea advised that he is not a big proponent of "teaching to the
test"; however, in a situation where there is considerable pressure to improve test
scores, there is a need to challenge and work with teachers in preparing students
268
for the Standards of Learning testa, although he would not want the school division
to become a system of test takers. He called attention to the importance of
continuing to impart those topics that will be included on the Standards of Learning
tests in the classroom curriculum and the importance of teachers feeling good about
what they are teaching. He stated that he is not a strong advocate of the Flannagan
test, caution must be exercised in dealing with standards because everyone believes
that standards should be raised but not raised to the point where a situation is
created that leads to blame on the school system and shame to students, teachers
and parents.
Mr. Hudson asked the following question:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the school system?
ANSWER: Mr. Lea stated'that a major strength of Roanoke's school system
is the magnet schools where there exists a commitment by students and teachers
to make the programs successful, and the homework help line where teachers are
willing to work with students after hours, which shows a commitment and dedication
by faculty and staffto insure that students learn. He advised that a weakness is the
City's student drop out rate and a better job should be done to generate community
involvement in the schools. He called attention to positive programs in the middle
schools, particularly recreational facilities.
Mr. Swain asked the following question:
QUESTION: Should the results of the Standards of Learning tests be used in
teacher evaluation?
ANSWER: Mr. Lea stated that he has no problem with the intention of the
Standards of Learning tests in terms of raising the standard of learning, but to use
the Standards of Learning as a sole criteria to either graduate or toward
accreditation is wrong, and if used properly, the Standards of Learning can be
beneficial in revealing where the schools rate on achievement skills. He advised that
Standards of Learning should not be the sole criteria in evaluating teachers because
there are other criteria that can and should be used such as commitment, dedication
and self-improvement.
Mayor Bowers asked the following question:
QUESTION: What kind of schools should be developed for Roanoke's
students over the next decade?
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ANSWER: Mr. Lea called attention to the need for schools that are designed
for future technology demands because technology will play a key role, security is
a key issue in terms of creating an environment that is amenable to learning, and
community involvement is essential in the development process by setting the tone
for a facility that is conducive to learning.
QUESTION: What is your position in regard to a swimming program for
Roanoke's two high schools?
ANSWER: Mr. Lea advised that swimming is a part of the extra curricula
activities, therefore, swimming pools and athletic facilities that are conducive to
team sports. He stated that a type of "one stop shop" is in order, or a facility where
students could receive all educational amenities in addition to extra curricula
activities, be they indoor or outdoor.
Mayor Bowers asked the followinq question for Vice-Mayor Harris who had to leav~-
the meeting due to another commitment:
QUESTION: What is your assessment of the performance of Superintendent
E. Wayne Harris?
ANSWER: Mr. Lea advised that the City of Roanoke has a School
Superintendent with a vision, who is committed to making Roanoke's school system
one of the best systems in the United States, and he is candid, works hard for the
school system and communicates well with the citizens of Roanoke.
Mr. White asked the following questions:
QUESTION: What is your position with regard to school uniforms? What can
be done to address the truancy issue?
ANSWER: Mr. Lea advised that school uniforms have worked well at Noel C.
Taylor Academy and he would favor expanding the program to other schools if
legally permissible. He called attention to the importance of administering the
program City-wide and not targeting schools in certain areas of the City. He stated
that Roanoke has a truancy problem, children get into trouble when they are not in
school, and spoke in support of various partnerships that could address the issue.
Council Member Swain asked the followinq question:
QUESTION: What is your opinion of the use of dogs in the schools to sniffout
drugs?
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ANSWER: Mr. Lea advised that the program has worked well, dogs are used
on a regular basis in the middle schools and the high schools, there was a certain
amount of controversy when the program was first initiated, but it is now accepted
as part of the safety feature to free Roanoke's schools of drugs.
The fifth person to be interviewed was Gloria P. Manns.
Ms. Manns advised that she is an applicant to the Roanoke City School Board
out of her interest in emphasizing mental health needs, because every child is
entitled to the best and highest standard of education. She further advised that after
visiting many of Roanoke's schools, she was impressed with the tone and
environment of the schools and the professionalism of staff. She stated that
delivery of information will not take place if the student is experiencing mental or
emotional problems or domestic violence, and school violence can no longer be
ignored because many incidents could be avoided if teachers were better prepared
to recognize mental health issues. She called attention to the importance of insuring
that the school system is making use of all available resources and collaborating
effectively with other agencies to provide the best education for all students. She
advised that the City's six per cent drop out rate and truancy rate are directly related
to violence and disruption in the home which also causes Iow test scores and/or
academic performance, and once the whole student is addressed, the Standard of
Learning tests and other standardized test scores will improve along with student
participation in school activities and less disruption in the classroom. She
expressed concern with regard to the number of students who are medicated as the
result of inadequate or incomplete diagnoses because every child who is listless,
inattentive and disruptive does not have an attention deficit disorder or hyperactivity.
She advised that better and more effective communication with parents is important
so as to be in compliance with city and school mission statements. She emphasized
the importance of athletics in academics which is important in the growth and
development of children, especially in the pre-adolescent age; however, athletics
should be viewed as a means to an end that should ultimately be a high school or
college diploma leading to employment and becoming a productive citizen. She
stated that as a School Board member, she would not waste taxpayer dollars, but
if the City is to maintain good administrators, teachers and classified employees, it
must remain cognizant of fiscal needs in conjunction with hiring practices, audio
visual equipment, technology needs and upgrades, technological training, and
continuing education. She advised that she is at a point in her professional career
where she has the freedom to create her own schedule, she has the energy, concern
and commitment that will allow her to give the necessary time to learn how to
become an effective School Board member, and a desire to do the best job that she
is capable of doing.
Mayor Bowers asked the following question:
271
QUESTION: The School Board is about to embark upon a major renovation
project at William Fleming and Patrick Henry High Schools. What do we need to be
mindful of as we renovate/reconstruct the two facilities?
ANSWER: Ms. Manns advised that school facilities must be fully accessible
to the disabled and the School Board and school administration must listen to what
teachers, parents and students have to say about what is needed. She stated that
much information can be acquired by listening to those persons who use the
facilities on a daily basis.
Mayor Bowers asked the following question on behalf of Vice-Mayor Harris'
QUESTION: What is your assessment of Superintendent E. Wayne Harris?
ANSWER: Ms. Manns advised that Dr. Harris seems to be open and
personable and he appears to be approachable which is an important attribute in a
school administrator.
Mr. White asked the following question:
QUESTION: What is your position on school uniforms? How would you
propose to increase parental involvement in the schools? What measures can be
taken to address the truancy problem?
ANSWER: Ms. Manns advised that school uniforms have worked well at
Noel C. Taylor Academy. She stated that the issue of material possessions has
gotten out of hand and there have been problems in the schools as a result of the
way that a child dresses; therefore, a uniform code would create a kind of calming
environment, and she would be in favor of school uniforms at all school levels. She
called attention to the importance of approaching parents in a positive manner
which will lead to more parental involvement. With regard to the issue of truancy,
she stated that parents can be ordered to send their children to school and the court
system should be advised by the school system if there are existing problems. She
explained that some children do not attend school because of disruption in the
family life, such as abuse in the home, or the need to care for a parent, etc.
Ms. Wyatt asked the following questions'
QUESITON: Many teachers are choosing to take early service retirement.
Would you as a School Board member be willing to conduct random exit polls to
determine their reasons for leaving?
272
ANSWER: Ms. Manns advised that teachers appear to be under a lot of
pressure with the Standards of Learning tests and some teachers are at an age
where they can go into other professions. She stated that she would favor random
exit polls to determine why teachers are choosing early retirement which would also
help in recruiting efforts.
QUESTION: In the next three to five years, there will be a shortage of teachers
across the nation. What would you do as a School Board member to address the
issue?
ANSWER: Ms. Manns advised that recruitment is paramount and should be
handled aggressively. Since Roanoke has approximately 61 different ethnic groups,
she added that this should be considered in recruitment efforts which means that
some things may need to be handled differently than in the past.
QUESTION: What is your opinion of the school system urging teachers to
"teach to the test", specifically the Standards of Learning test?
ANSWER: Ms. Manns advised that if a teacher is going to be judged as an
employee according to the test scores of students and if the teacher wants to
continue his or her employment, the teacher will do what they have to do to keep
their job. She stated that the teacher is placed in a difficult position because if they
want to keep their job, they have to "teach to the test", although it is not in the best
interest of the students because they are required to take more tests than just the
Standards of Learning tests.
Mr. Hudson asked the followin;I question:
QUESTION: What do you perceive to be the major strengths and the major
weaknesses of the Roanoke City School System?
ANSWER: Ms. Manns advised that Roanoke has excellent programs such as
the vocational education program, but the school system could do a better job in
educating citizens on what the Roanoke City School system has to offer, and there
appears to be a major problem in communicating with parents. She stated that
Roanoke City has numerous school services and programs that meet the needs of
a very diverse student population.
Council Member Swain asked the followin;I questions:
QUESTION: Are you of the opinion that the Standards of Learning tests are
fair? Is it fair to evaluate teacher performance and school performance on the
results of the Standards of Learning test?
273
ANSWER: Ms. Manns advised that the Standards of Learning tests should not
be used solely in evaluating teachers or schools. She called attention to some
students who do not test well, and, in addition to standardized tests, classroom
grades, student ability and student energy levels should be considered.
The last person to be interviewed was William E. Skeen.
Mr. Skeen advised that Roanoke enjoys one of the finest school systems in
the country, and, under the leadership of City Council, the School Board and
Superintendent Harris, Roanoke is fortunate to have up-to-date facilities with
educators who are committed, focused and happy in their jobs. He stated that the
Roanoke School system is a national leader in implementing the "Character Counts"
program and its dramatic effect in preparing students for their future role as citizens.
He advised that after visiting with Superintendent Harris, he discovered that his
thoughts about the future of Roanoke's school system parallel many of the strategic
directions already established by Dr. Harris and the School Board. He stated that he
wishes to continue to build on the traditions of excellence that the Roanoke City
School system enjoys today and his business experience, non-profit affiliation,
education and board-related experiences will enable him to become a contributing
member of the School Board. He further stated that as the parent of three teenage
boys attending the Roanoke City Public School system, he understands the
challenges and pressures that students face; as the Business Director of Total
Action Against Poverty, which operates a major alternative education program, he
understands first hand the difficulties that some children and teenagers experience
in completing their education program; and as the husband of an educator, he
understands the challenges that administrators and teachers must face in working
with limited staff, resources and budgets. He advised that as a 15 year teaching
professional on the adjunct faculty at Virginia Western Community College, he
understands those things that challenge, motivate and stimulate students toward
higher education, and with 20 years of local banking, finance and management
experience, he has a good understanding of what the community wants and needs
in tomorrow's employees. He noted that he has served as both a member and leader
on numerous city, local, human service and business related boards and his
experience in finance, budget, and policy management would be an asset to the
school system and would enable him to bring a variety of skills and experiences
which can help to lead Roanoke's schools into the next century. If appointed to the
School Board, he committed himself to work hard to continue the tradition of
excellence and offered his assistance to help implement several initiatives such as
planning, leadership and funding efforts to renovate both Patrick Henry and William
Fleming High Schools, to educate and involve parents in their role as the primary
motivator in their child's educational success, and to support an increased
investment in ongoing teacher education and training, and technological updates.
He stated that teachers need an ongoing investment in their careers and the
resources to reach children who will live and work in a technology-based society;
there is a need to continue the enhancement of volunteer support from the business
274
community to augment classroom learning and model the emerging "Character
Counts" program; and there needs to be a more aggressive partnership with the
business community to recruit volunteers who can bring the real world into the
classroom and mentor students who need positive role models. He added that there
is a need to recruit, hire, and retain the best teachers and administrators since many
of Roanoke's experienced educators are approaching retirement, there is a need to
insure that new teachers receive professional mentors and support so that they can
do their jobs effectively, and there is a need for educators to be compensated for the
time they devote to the profession with a salary scale that is both competitive and
fair. He advised that if appointed to the School Board, he will listen carefully, study
hard and work cooperatively to become a contributing member, and he will be an
advocate for meeting the educational needs of all children, regardless of their social
or economic backgrounds.
The Mayor asked the following question on behalf of Vice-Mayor Harris:
QUESTION: What is your assessment of Superintendent E. Wayne Harris?
ANSWER: Mr. Skeen advised that Superintendent Harris is a visionary; since
coming to the school system in 1993, he has advertised and promoted the Roanoke
School system as the number one school system in the district, he has lent himself
to and involved himself in the community, and he is accessible and listens closely
to what citizens have to say. He stated that Dr. Harris is a natural leader, who sets
direction, creates expectation and is moving the students of the City of Roanoke in
the direction they need to go in order to find meaningful jobs in the 21st century.
Council Member Hudson asked the following questions:
QUESTION: What is your position in regard to opening schools from 3:00 p.m.
to 6:00 p.m. for supervised use by children?
ANSWER: Mr. Skeen advised that an extended day program would benefltthe
community, while providing children with a place to go where they could exercise,
study and have access to computers.
Council Member Swain asked the following question:
QUESTION: Are the Standards of Learning tests fair? Should test results be
used to rate the performance of a school and to evaluate teacher performance?
ANSWER: Mr. Skeen advised that the Standards of Learning tests are
important steps for accountability; however, he would not be in favor of evaluating
a teacher based upon test scores. He stated that no individual person, or teacher,
or school is the sole source of student success, instead that success is attributed
to a combination effort.
275
Council Member Wyatt asked the following questions:
QUESTION: A number of teachers are electing to take early service
retirement. Why do you think this is happening and would you, as a School Board
member, be willing to conduct random exit polls to verify their reasons for leaving
the school system?
ANSWER: Mr. Skeen advised that the School Board, working in conjunction
with the school administration, will have to address the matter and devise various
programs and ideas on how to attract and retain the most qualified persons, and as
efforts move forward, they must be innovative, especially in regard to education and
career development planning. He added that exit interviews provide a valuable piece
of information because a teacher leaving the system will provide confidential
information that will help to provide a different perspective.
QUESTION: What is your opnion of the school administration urging teachers
to "teach to the test," specifically the Standards of Learning tests?
ANSWER: Mr. Skeen advised that, unfortunately, "teaching to the test" must
be done. He stated that there is a core amount of information that everyone who
graduates from high school should know, however, he is concerned that special
programming may be sacrificed to some extent. He further stated that as the
Standards of Learning tests evolve and as tests become more standardized, they will
become more efficient, thusly allowing more free time to go back to other programs
that provide for a more well rounded student.
Mr. White asked the following question-
QUESTION: What is your position with regard to school uniforms? Howwould
you as a School Board member increase parental involvement in the schools?
ANSWER: Mr. Skeen advised that there are pros and cons to school uniforms.
He stated that uniforms would take away some of the social class stigma of the
"haves" and the "have nots"; however, this country was built around the diversity
of the people, and school uniforms could place a financial burden on some Iow
income families who may wish to use alternative sources to clothe their children.
Although it seems to be a popular idea, he advised that he could not personally
support school uniforms, he would prefer to establish certain school standards, and
encouraged that the pros and cons of the issue be closely reviewed. With regard to
parental involvement in the schools, he stated that parents are the core and because
both parents work or have more than one job in many families, it is difficult for them
to be involved in the schools. He called attention to the importance of talking with
parent-teacher organizations in the schools to encourage parental involvement
because if parents are excited about what is going on in the schools, they will
become more involved in the education of their children.
276
The Mayor asked the following question:
QUESTION: What is your assessment of school safety?
ANSWER: Mr. Skeen advised thatschools in Roanoke are safe, although thers
are times when the news media may tend to over report on a particular situation. He
stated that Roanoke City has a strong plan in place, along with a contingency plan,
and Roanoke City does a good job to insure school safety.
QUESTION: What kind of programmatic issues or educational opportunities
would you bring to the forefront in terms of the renovation of Roanoke's two high
schools spanning the next decade and beyond?
ANSWER: Mr. Skeen called attention to the importance of public input, along
with input from businesses, civic leaders, students, teachers, and administrators as
to what they would envision for the next decade. He stated that the person who
knows the job best is the person who does the job and that is the teacher who will
provide a great source of information on design and programmatic issues. He
added that there is an opportunity to get ready for the electronic age and if it is
necessary to spend additional funds on certain levels of technology, that should be
incorporated into the program. He called attention to the need to listen closely and
to react in order to have a product that is both flexible and meets the needs of today
and the future.
All interviews having been concluded and there being no further business, the
Mayor declared the meeting adjourned at 7:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
May 1, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, May 1,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor David A. Bowers presiding, pursuant to Rule 1, Reqular
Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
277
ACTION:
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt, C. Nelson Harris and Mayor David A. Bowers .............. 6.
ABSENT: None ...................................................................................... 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
CITY CLERK-REAL ESTATE VALUATION-MUNICIPAL AUDITOR-COUNCIL: A
communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss personnel matters, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, being the performance evaluation of the City
Clerk, Director of Finance and Municipal Auditor, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss personnel matters, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ......................................................................................... 6.
NAYS: None ......................................................................................... 0.
At 12:20 p.m., the Mayor declared the meeting in recess.
278
At 1:45 p.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in attendance.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Hudson
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Me. Wyatt and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, and Mayor Bowers--5.
NAYS: None ......................................................................................... O.
(Vice-Mayor Harris left the meeting during the Closed Session.)
At 1:47 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, May 1, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt, C. Nelson Harris (arrived at 2:40 p.m.) and Mayor David A.
Bowers .......................................................................................................... 6.
ABSENT: None .................................................................................. 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
279
COUNCIL-DECEASED PERSONS: Mr. Hudson offered the
following resolution memorializing the late James O. Trout,
Councilman, civic leader, and friend, who passed away on April 25,
2000:
ACTION:
(#34768-050100) A RESOLUTION memorializing the late James O.
Trout, Councilman, civic leader, friend.
(For full text of Resolution, see Resolution Book No. 63, page 4.)
Mr. Hudson moved the adoption of Resolution No. 34768-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
PUBLIC INFORMATION OFFICER: The City Manager introduced
Christopher L. Slone, Public Information Officer, who assumed his new
position on April 27, 2000.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
280
ACTION:
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
and Mayor Bowers ....................................................................... 5.
NAYS: None ...................................................................... 0.
(Vice-Mayor Harris was absent.)
RAIL SERVICE: A communication from Mayor David A. Bowers
transmitting information with regard to the TransDominion Express
project, which will bring passenger rail service back to Roanoke, was
before Council.
It was advised that the TransDominion Express was funded with
$9.3 million by the recent session of the Virginia General Assembly,
which represents about half of the estimated $20 million cost to get the
project underway; the TransDominion Express would run from Bristol
to Lynchburg, with stops in Abingdon, Pulaski, Radford,
Christiansburg, Roanoke and Bedford; initial funding will be used to
improve rail tracks along the route owned and operated by Norfolk
Southern, with the remaining $10 million to be used to purchase or
lease modern, high-speed inter-city trains; it is expected that the first
decade of passenger rail service in this part of Virginia will have to be
subsidized by the Commonwealth of Virginia; and this "state service
railroad" is similar to the Charlotte-Raleigh operation in North Carolina.
The Mayor further advised that he will continue to work on the
National Mayors' Advisory Council for Amtrak seeking to extend the
national passenger service through Roanoke; and the Presidents of
Radford University and Virginia Tech have expressed strong support
for the development of passenger rail service which will provide
another transportation option for the thousands of college students in
the New River Valley.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and adopted by the following
vote:
281
AYES: Council Members Hudson, Swain, White, Wyatt, and Mayor
Bowers ....................................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
REGIONAL CHAMBER OF COMMERCE: A communication from
Mayor David A. Bowers transmitting correspondence from John T. Avis,
Vice-President, Avis Construction Co. Inc.; Edwin C. Hall, President,
Hall Associates, Inc.; James B. Lee, Director, Brown, Edwards & Co.,
L. L. P. and Robert C. Lawson, Jr., President, Roanoke Crestar in
support of the City of Roanoke/Roanoke Regional Chamber of
Commerce Community Business Development Initiative, was before
Council:
The Mayor advised that the above referenced letters indicate that
the CBDI's funding was cut by 70 per cent during the CDBG budget
review process; this continues to be a very important undertaking by
the Chamber of Commerce and the City, especially for small
businesses in the area; and accordingly, he requested that the matter
be referred to 2000-01 budget study for further consideration by
Council.
ACTION:
(For full text, see communications on file in the City Clerk's Office.)
Mr. White moved that the communication be referred to 2000-01
budget study. The motion was seconded by Mr. Swain and adopted by
the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt and Mayor
Bowers ....................................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Member Harris was absent.)
COMMITTEES-ZONING: A communication from Louise M.
Williams tendering her resignation as a member of the Board of Zoning
Appeals, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
282
ACTION:
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt and Mayor
Bowers ....................................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
REGULAR AGENDA
At this point, Vice-Mayor Harris entered the meeting.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
HIGHER EDUCATION CENTER: Senator John S. Edwards,
Chairperson, Roanoke Higher Education Authority, expressed
appreciation to the City for its support of the Roanoke Higher Education
Center. He stated that the City has contributed $2.5 million to the
project and has committed to build a $5 million parking garage off
Shenandoah Avenue next to the Higher Education Center and to spend
approximately $3 million on infrastructure improvements in the area all
of which are extremely important to the success of the project. He
added that the Higher Education Center project is on schedule, with a
proposed completion date of August 15, with 16 institutions and
approximately 1200 students to begin using the facility in late August
or early September, 2000. He introduced Dr. Thomas McKeon,
Executive Director, Roanoke Higher Education Center, to present a
status report on the project.
Dr. McKeon advised that the project demonstrates the vision of
Council in a number of major areas from economic development, to
education, to quality of life. He expressed appreciation to the City
Manager and to City staff for working with the Higher Education
Authority on a complicated project that required a great deal of
cooperation. He explained that there are 16 participating institutions,
including eight private and five public colleges and universities, and
two work force development programs, along with the involvement of
the Roanoke City Public Schools. He advised that Roanoke's is the first
center of its kind in the country that combines not only the finest in
higher education, but also workforce development and public schools
and the synergy created by a facility of this nature in this location will
speak well for the City of Roanoke and serve as a major force in
283
economic development for the entire region. He stated that in
approximately two weeks, infrastructure parking, sidewalks and
landscaping in and around the Higher Education Center will be
complete and at its next meeting, Council will receive a proposal for
completing a portion of the infrastructure immediately surrounding the
Higher Education Center. He presented each member of Council with
a copy of the capital budget.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., raised questions
on behalf of residents of Gilmer and Patton Avenues, N. E., as well as
other sections of Gainsboro in regard to parking issues. She
suggested that residents who live in the area of the Higher Education
Center be provided with residential parking permits to enable them to
park in front of their homes. She inquired about hours of operation of
the Higher Education Center, how will parking issues be addressed for
those persons who live in the area, and how will security issues be
addressed.
The Mayor requested that the City Manager and staff of the
Roanoke Higher Education Center meet with Ms. Bethel and residents
of the area to discuss their concerns.
Council Member Wyatt requested a summary of items included
in the professional services budget of the Higher Education Center.
Council Member White requested that the City Manager arrange
for a tour of the Higher Education Center for the Members of Council.
Without objection by Council, the Mayor advised that the remarks
would be received and filed.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CITY PROPERTY-RAILSlDE LINEAR WALK: The City Manager
submitted a written report advising that property located adjacent to the
tracks of Norfolk Southern Railway Company between Second Street
and South Jefferson Street was acquired by the City from the Norfolk
284
ACTION:
Southern Railway Company for development of the Railside Linear
Park; pursuant to Resolution No. 34741-040300, Council authorized the
recordation of a plat dedicating most of this area as public right-of-way;
the resolution also created residual parcels behind each of the
properties on Warehouse Row and these residual parcels are not
needed by the City and may be disposed of as surplus property.
It was further advised that City policy requires surplus property
to be advertised and sold to the highest bidder if property can be used
to construct a separate structure; however, if property is unsuitable for
construction of a separate structure, as is the case with the parcels of
land in question, the property may be offered to an adjacent property
owner; the property is not needed by the City and may be conveyed to
the adjacent landowner at no cost to the landowner; the parcels are of
no use to anyone other than the adjacent landowner; and the City
would be relieved of the cost of continued maintenance of the property.
The City Manager recommended that Council authorize
advertisement of a public hearing and, lacking any comments to the
contrary, grant the City Manager authority to convey the parcels by
quitclaim deed, to the adjacent landowner, in a form to be approved by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Hudson and
unanimously adopted.
OCCUPATIONAL NURSE: The City Manager submitted a written
report advising that in March 1995, Council authorized a contract for
part time physician services for the City's Occupational Health Clinic
to provide public safety physicals, fitness for duty evaluation, employee
sick calls and treatment of injuries; and the initial contract period will
expire on June 30, 2000.
It was further advised that after due and proper advertisement,
one proposal was received for the required services from Dr. Darrell F.
Powledge, MD, MPH, who is the current service provider; negotiations
were conducted and an agreement was reached with Dr. Powledge to
provide the required services at a cost of $117.50 per hour, which is the
current hourly rate for Dr. Powledge, for approximately six hours per
week; and funds to provide the service are included in the fiscal year
2001 recommended budget for Occupational Health, Account No. 001-
002-1263-2107.
ACTION:
285
The City Manager recommended that she be authorized to enter
into a contract, in a form to be approved by the City Attorney, for part-
time physician services with Dr. Darrell F. Powledge, MD, MPH, for a
period of one year, with an option to renew for four additional one year
periods at a cost of $117.50 per hour.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34769-050100) A RESOLUTION authorizing the City Manager to
enter into a contract with Dr. Darrell F. Powledge, MD, MPH, to provide
part-time physician services to the City of Roanoke for a period of one
(1) year, with the option to renew for four (4) additional one (1) year
periods.
(For full text of Resolution, see Resolution Book No. 63, page 5.)
Mr. Hudson moved the adoption of Resolution No. 34769-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Harris
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
CHURCH AVENUE PARKING GARAGE-CENTURY STATION
PARKING GARAGE-TOWER PARKING GARAGE-WILLIAMSON ROAD
PARKING GARAGE-MARKET SQUARE PARKING GARAGE: The City
Manager submitted a written report advising that the current parking
rates for certain city owned or controlled downtown parking facilities
consisting of Century Station Parking Garage, Church Avenue Parking
Garage, Market Square Parking Garage, Tower Parking Garage,
Williamson Road Parking Garage, Williamson Road Parking Lot and
Viaduct Parking Lot were established by Resolution No. 33192-120296
adopted on December 2, 1996; operating expenses for the facilities
continue to rise each year (3.2 per cent in the current fiscal year), and
because the garages and lots are currently near capacity, there is little
revenue increase anticipated due to the inability to increase the number
of parking patrons; and in addition, AIIright Roanoke Parking, Inc.,
operator of City parking facilities, has proposed an amendment to the
current management and operation services contract to include
286
ACTION:
additional services requested by the City which will enhance customer
service and improve garage appearance for persons who park in the
facilities.
The City Manager recommended that Council approve an
increase in parking rates as set forth in Attachment A to the report,
which will generate an additional $178,000.00 in revenue during fiscal
year 2000-01, and amend the Fee Compendium to increase parking
rates for the Century Station Parking Garage, Church Avenue Parking
Garage, Market Square Parking Garage, Tower Parking Garage,
Williamson Road Parking Garage, Williamson Road Parking Lot and
Viaduct Parking Lot; and that the City Manager be authorized to modify
or waive parking fees and impose a $5.00 late fee for any payments
received more than seven calendar days after such fees are due.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34770-050100) A RESOLUTION providing for an amendment of
the fees charged at Century Station Parking Garage, Church Avenue
Parking Garage, Market Square Parking Garage, Tower Parking Garage,
Williamson Road Parking Garage, Williamson Road Parking Lot, and
Viaduct Parking Lot; and directing amendment of the Fee Compendium.
(For full text of Resolution, see Resolution Book No. 63, page 6.)
Mr. Swain moved the adoption of Resolution No. 34770-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ALLRIGHT ROANOKE PARKING, INC.: The City Manager
submitted a written report advising that on July 28, 1997, the City of
Roanoke entered into a five-year contract for management and
operations services with AIIright Roanoke Parking, Inc. (AIIright) to
operate the City's downtown parking facilities which consist of the
Church Avenue Parking Garage, Market Square Parking Garage,
Century Station Parking Garage, Tower Parking Garage, Williamson
Road Parking Garage, Williamson Road Parking Lot and the Viaduct
Parking Lot, effective August 1, 1997; the City is currently in the third
287
year of the five-year contract; and two issues regarding the above
referenced parking facilities will require an amendment to the existing
contract between the City and AIIright Roanoke Parking, Inc., as
follows: in connection with removal of the Hunter Viaduct, there was
a reduction in parking spaces available on the parking lot underneath
known as the Viaduct Parking Lot; because of the reduction in available
spaces, beginning in July 1998, AIIright voluntarily agreed to reduce its
management fee by $16,505.37 through July 31, 2000, and it was
anticipated that the lot would be back in full service no later than that
date; however, in February 2000, the lot became fully available again,
although it was anticipated that the lot would not be fully available until
August 2000, when it again would have the number of available spaces
reduced; because the lot is not anticipated to be permanently returned
to full service, it would be appropriate to remove that portion of the
management fee covering unavailable spaces from the management
and operations contract, and enter into a temporary month-to-month
management agreement with AIIright for operation of approximately 94
temporarily available spaces ending in approximately in August 2000;
the month-to-month agreement as more fully summarized in the report.
In an effort to improve maintenance and cleanliness of the
remaining parking facilities, and to raise the level of customer service
received by citizens, as requested by the City, AIIright has proposed the
hiring of additional maintenance staff, upgrading uniforms worn by
personnel to make them more identifiable, and improving the wage
structure of employees to stabilize the workforce, as set forth in
AIIright's proposal dated March 30, 2000; and additional services will
require an increase in the fee currently charged by AIIright to the City
for management and operations services, effective July 1, 2000, at an
additional cost for the first year of $42,995.16, with a 2.97 per cent
increase for the next year.
The City Manager recommended that she be authorized to enter
into an amendment to the contract between the City of Roanoke and
AIIright Roanoke Parking, Inc., dated July 28, 1997, adjusting the fee to
coincide with the number of available spaces, enter into a month to
month agreement with AIIright for operation of the temporarily available
spaces at the Viaduct Parking Lot until on or about August 15, 2000, or
longer if needed, and adjust annual fees to compensate for additional
services requested by the City, as more fully set forth in the report, in
a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
288
ACTION:
Mr. Swain offered the following emergency ordinance:
(#34771-050100) AN ORDINANCE authorizing an amendment to
the contract for management and operation services between the City
of Roanoke and AIIright Roanoke Parking, Inc. (AIIright), regarding
certain parking facilities, dated July 28, 1997; authorizing a temporary
agreement with AIIright for the management and operation of the
Viaduct Parking Lot; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 10.)
Mr. Swain moved the adoption of Ordinance No. 34771-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that the Help Eliminate Auto Theft
(H.E.A.T.) grant program of the Commonwealth of Virginia Department
of State Police provides funds for auto theft enforcement initiatives; the
City of Roanoke has been awarded $2,899.00 in H.E.A.T. funds for the
period March 1, 2000 to February 28, 2001; there is no local match for
these grant funds; H.E.A.T. funds will be used for the purchase of 100
anti-auto theft devices to be distributed at no charge to citizens at a
minimum of four public events and at a minimum of 25 neighborhood
watch groups or civic group meetings; and grant funds also provide for
the purchase of anti-auto theft publications to be disseminated at these
same events and meetings.
The City Manager recommended that Council appropriate
$2,899.00 to the following grant fund account:
Project Supplies 035-050-3319-2066 $2,899.00
Increase revenue estimate in an account to be established by the
Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
289
Mr. Hudson offered the following emergency budget ordinance:
(#34772-050100) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 12.)
Mr. Hudson moved the adoption of Ordinance No. 34772-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
U. S. S. ROANOKE: The City Manager submitted a written report
advising that at least 52 American ships have carried the name
"Roanoke", including four United States Navy vessels between 1854
and 1995; the first two naval vessels were named after the Roanoke
River, and the two most recent "Roanokes" were named for the City of
Roanoke.
It was further advised that the History Museum of Western
Virginia is dedicating a new exhibit called Ships and Shipmates of the
Roanoke Valley on May 12, 2000, with special guest, United States
Senator John Warner; the History Museum has requested that the City
seek Senator Warner's assistance in the naming of a future ship after
the City of Roanoke which would provide an excellent opportunity to
market a unique part of Roanoke's history in partnership with the
History Museum of Western Virginia; Roanoke is home to hundreds of
Navy veterans and other veterans, and is located close to the Salem
Veterans Administration Medical Center; Roanoke has always had a
proud heritage of recognizing its military heroes and promoting the City
around the world; and Roanoke is a five-time Ali-America City and it is
appropriate that a fifth United States Navy vessel be named after the
City of Roanoke at this time.
The City Manager recommended that Council adopted a
resolution requesting that United States Senator John W. Warner assist
the City of Roanoke in securing its name on a Navy ship.
(For full text, see report on file in the City Clerk's Office.)
290
ACTION:
Mr. Swain offered the following resolution:
(#34773-050100) A RESOLUTION expressing support for the
naming of a United States Navy vessel after the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 63, page 13.)
Mr. Swain moved the adoption of Resolution No. 34773-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... O.
CITY ATTORNEY:
CITY CODE-CITY MANAGER-CITY GOVERNMENT-CITY
EMPLOYEES: The City Attorney submitted a written report transmitting
an ordinance amending various sections of the City Code in order to
make Code sections consistent with the reorganization recently
effected by the City Manager; in most cases, it is advisable to make the
changes in the City Code so as to avoid confusion as to who is
responsible for certain City operations; and every affected City Code
section has not been amended, only in those instances where it
appears that there might be confusion.
The City Attorney also transmitted a resolution reestablishing
membership of the Roanoke Interagency Council, which action is also
necessary because of reorganization.
The City Attorney recommended that Council adopt an ordinance
which has been reviewed by the City Manager's Office and a resolution
reestablishing the membership of the Roanoke Interagency Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34774-050100) AN ORDINANCE amending and reordaining
certain provisions of the Code of the City of Roanoke (1979), as
amended, by amending subsection (f) of §2-37, Office hours, work
weeks and holidays; subsection (d) of §2-45, Leave of absence for
educational purposes; subsection (g) of §2-54, Paid leave; §2-58,
ACTION:
291
Definitions; §2-61.1, City manager to promulgate grievance procedure;
§2-62, Establishment and composition of department of personnel
management; §2-63, Appointment and control of manager of personnel;
manager to serve free from restraint, interference or coercion by other
employees, boards, etc.; subsections (a) and (b) §2-64, General powers
and duties of manager of personnel mana.qement; §2-67, Promotions
in classified service; §2-68, Classification plan; subsection (b) of §2-69,
Pay plan; §2-87, Technical and clerical assistance,-; §2-89, Kee=ing of
records; subsections (d) and (e) §14-16, Placement for collection
generally, §17-1, Local board of public welfare designatea; §17-14,
Definition; §17-15, Created; composition; §17-18, Selection and term of
chairman; designation of secretary; subsection (a)§17-20, Functions,
powers and duties; subsection (a) §20-121, Removal of inoperative
vehicles; §20-123, Appeals; §24-24, General responsibilities of
manager; §24-25, Fidelity bonds for certain persdnnel; §24-26, Rates for
use and terms; subsections (a) and (b) of §24-27, Special revolving
bank checking account for receipt-~; §24-28, Refund of receipts from
advance ticket sales; §24-29, Authority of manager, assistant manager
and box office manaqer to cash checks; subsection (a) of §24-30,
Record of and settlement of accounts for rental even~; subsection (a)
of§24-31, City-sponsored events; subsection (c) of §24-90, Charges for
private use of recreation buildings or facilitie-~; subsection (b) of §26-
66, Penalty for violations; deleting references to certain directors and
directorates, establishing new names for certain departments, and
establishing newtitles for certain City officials and updating references
to enabling legislation in the State Code, where applicable, with regard
to the City's grievance procedure; and by the repeal of §17-2, Rules and
regulations for operation of city home, all in order to provide for
reorganization of certain city departments and functions; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 15.)
Mr. Hudson moved the adoption of Ordinance No. 34774-050100.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
292
ACTION:
Mr. Hudson offered the following resolution:
(#34775-050100) A RESOLUTION re-establishing the membership
of the Roanoke Interagency Council.
(For full text of Resolution, see Resolution Book No. 63, page 29.)
Mr. Hudson moved the adoption of Resolution No. 34775-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
BUDGET-JUVENILE CORRECTIONAL FACILITIES: The Director
of Finance submitted a written report advising that the Roanoke Valley
Detention Commission (the Commission) was established by the Cities
of Roanoke and Salem, and the Counties of Botetourt, Franklin and
Roanoke; the Commission was created to remove and construct an
addition to the existing City Detention Center to increase the rated
capacity to an 81 bed facility and to equip, maintain and operate the
Center; and Council appointed Glenn D. Radcliffe, Director of Human
Development, and Jesse A. Hall, Deputy Director of Finance, as the
City's representatives to the Commission.
It was further advised that the Commission agreed to purchase
the Detention Center real property and equipment, but allow the City of
Roanoke to continue to administer and operate the facility until phase I,
or 58 beds, of the renovation is completed; the Director of Finance was
appointed by Council to serve as the temporary fiscal agent for the
Commission; Phase I of the facility is scheduled to open in mid to late
May, 2000; the City will continue to be the fiscal agent and provide
accounting, payroll, retirement, and certain purchasing and personnel
services for an annual fee of $45,000.00; the Commission is
responsible for establishing a daily per diem rate for services provided
to fund operating expenses; the Commission adopted an operating
budget for the remainder of fiscal year 2000 and an operating budget
for fiscal year 2001, which budgets and the per diem rate for services
provided are for Council's information per the service agreement; and
the budgets need to be appropriated within the City's accounting
system in order for the City to properly administer accounting services.
ACTION:
293
The Director of Finance recommended that Council adopt two
measures appropriating the Commission's operating budget for the
remainder of fiscal year 2000 and for fiscal year 2001.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34776-050100) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Roanoke Valley Detention Commission Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 30.)
Mr. Harris moved the adoption of Ordinance No. 34776-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34777-050100) AN ORDINANCE to amend and reordain certain
sections of the 2000-2001 Roanoke Valley Detention Commission Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 33.)
Mr. Harris moved the adoption of Ordinance No. 34777-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of March, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
294
ACTION:
ACTION:
Without objection by Council, the Mayor advised that the
Financial Report for the month of March would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-SEWERS AND STORM DRAINS: Council Member
Carroll E. Swain, Chairperson, Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for construction of the Clara Avenue and Knollwood Road
culvert replacement and Deyerle Road Storm Drain Project.
It was advised that significant drainage problems have existed
for many years along Murdock Creek, which is located in the Greater
Deyerle Neighborhood; the project will replace the undersized street
culverts on Clara Avenue and Knollwood Road and construct a storm
drainage system along Deyerle Road near Valentine Avenue; and the
project also represents downstream improvements which will allow
future improvements on Chesterton Street where several houses are
routinely flooded.
The Bid Committee recommended that Council authorize the City
Manager to enter into a contractual agreement with Aaron J. Conner,
General Contractor, Inc., in the amount of $573,301.90 and 150
consecutive calendar days for completion of the work, with a ten per
cent project contingency of $57,000.00; and adopt a budget ordinance
transferring the necessary funds.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34778-050100) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 35.)
Mr. Swain moved the adoption of Ordinance No. 34778-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
295
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34779-050100) AN ORDINANCE accepting the bid of Aaron J.
Conner, General Contractor, Inc., for replacing the undersized street
culverts on Clara Avenue and Knollwood Road, constructing a storm
drain system along Deyerle Road near Valentine Avenue, and
downstream improvements which will allow the future improvements
on Chesterton Street, upon certain terms and conditions and awarding
a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 36.)
Mr. Swain moved the adoption of Ordinance No. 34779-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
FIRE DEPARTMENT: Ordinance No. 34758, authorizing an
amendment to a contract entered into by and between the City of
Roanoke and Betty M. Branch dated September 10, 1999, whereby the
artist may create three additional castings of a certain statue to be
created, having previously been before the Council for its first reading
on Monday, April 17, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
296
ACTION:
ACTION:
(#34758-050100) AN ORDINANCE authorizing an amendment to
a contract entered into by and between the City of Roanoke and
Betty M. Branch dated September 10, 1999, whereby the artist may
create three additional castings of the statue to be created.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
Mr. Harris moved the adoption of Ordinance No. 34758-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34765, rezoning certain tracts of land
located on the west side of Hollins Road, N. E., May Street and Pearl
Avenue, identified as Official Tax Nos. 3140612, 3140613, 3140614,
3140615, 3140620, 3140621, 3140622, 3140623, 3140303, 3140305,
3140306 and 3140301, from HM, Heavy Manufacturing District, to LM,
Light Manufacturing District, subject to the proffers contained in the
First Amended Petition filed in the City Clerk's Office on January 20,
2000, having previously been before the Council for its first reading on
Monday, April 17, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#34765-050100) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 314, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 1.)
Mr. Harris moved the adoption of Ordinance No. 34765-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
297
ZONING: Ordinance No. 34766, rezoning two adjoining tracts of
land located at 1031 Patterson Avenue, S. W., identified as Official Tax
Nos. 1112009 and 1112010, from LM, Light Manufacturing District, to
C-2, General Commercial District, subject to the proffers contained in
the First Amended Petition filed in the City Clerk's Office on March 16,
2000, having previously been before the Council for its first reading on
Monday, April 17, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#34766-050100) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 3.)
Mr. Harris moved the adoption of Ordinance No. 34766-050100.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COUNCIL-YOUTH: Mr. Harris offered the following resolution
changing the time and place of commencement of the regular meeting
of City Council scheduled to be held at 12:15 p.m., on Monday, May 15,
2000, from the City Council Chamber to 12:00 noon in the Roanoke
Ballroom at the Hotel Roanoke and Conference Center, 110
Shenandoah Avenue, N. W.:
(#34780-050100) A RESOLUTION changing the time and place of
commencement of the regular meeting of City Council scheduled to be
held at 12:15 p.m., on Monday, May 15, 2000.
(For full text of Resolution, see Resolution Book No. 63, page 37.)
Mr. Harris moved the adoption of Resolution No. 34780-050100.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
298
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CITY PROPERTY-STREETS AND ALLEYS: Council Member Swain
suggested that an update be included on the City Page of The Roanoke
Times in regard to the status of asphalt and concrete applications on
City property.
CITY ATTORNEY-COUNCIL: Mr. Harris moved that Council
convene in a Closed Meeting to consider the performance evaluation
of the City Attorney, pursuant to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Hudson and
adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ...................................................................... 0.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 2:30 p.m., the Mayor declared the meeting in recess.
At 4:15 p.m., the meeting reconvened in the City Council
Chamber, with Mayor Bowers presiding and all Members of the Council
in attendance, with the exception of Vice-Mayor Harris who left the
meeting during the Closed Session.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
299
AYES: Council Members Hudson, Swain, White, Wyatt,
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised
that there is a vacancy on the Board of Zoning Appeals created by the
resignation of Louise Williams, and called for nominations to fill the
vacancy.
Mr. Hudson placed in nomination the name of Clay Grogan.
There being no further nominations, Mr. Grogan was appointed
as a member of the Board of Zoning Appeals, for a term ending
December 31, 2000, by the following vote:
ACTION:
FOR MR. GROGAN: Council Members Hudson, Swain, White,
Wyatt and Mayor Bowers .............................................................. 5.
(Vice-Mayor Harris was absent.)
There being no further business, the Mayor declared the meeting adjourned
at 4:17 p.m.
APPROVED
ATTEST: ~_/,~
Mary F. Parker avid A Bowers
City Clerk Mayor
300
SPECIAL SESSION .... ROANOKE CITY COUNCIL
May 1, 2000
7:00 p.m.
The Council of the City of Roanoke met in special session on Monday, May 1,
2000, at 7:00 p.m., in the Exhibit Hall, Roanoke Civic Center, 710 Williamson Road,
N. E., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Resolution No. 34762-041700 adopted on April 17, 2000.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt and Mayor David A. Bowers ......................................... 5.
ABSENT: Vice-Mayor C. Nelson Harris ...................................................... 1.
(Council Member James O. Trout passed away on April 25, 2000, and Council has
not appointed a person to fill the unexpired term ending June 30, 2000.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Deputy City Manager; James D. Grisso, Director of Finance; William M. Hackworth,
City Attorney; and Sandra H. Eakin, Deputy City Clerk.
The invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
BUDGET-GRANTS-TAXES: The Mayoradvised thatthe purpose of the meeting
is to hold a public hearing to receive comments from citizens with regard to the
recommended 2000-01 City budget and the recommended HUD Consolidated Plan
budget, and the real estate tax rate for the fiscal year 2000-01.
Notices of the public hearings were published in The Roanoke Times on
April 18, 2000 and April 21, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
The Mayor further advised that the City Manager has recommended a balanced
fiscal year 2000-01 General Fund budget totaling more than $184 million, with no
proposed tax increases; the recommended budget serves as the City's "strategic
resource guidebook" as Roanoke strives to become a community of excellence for
all people who live, work and visit the area; and the proposed budget has been built
upon the following objectives:
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Creation of a more efficient, accessible municipal government;
Enhancement of the education system;
Improvement of services to neighborhoods;
Expanded communication with citizens; and
Maintenance of the City's financial stability and integrity.
The Mayor stated that in the new millennium, Roanoke will be a more efficient,
accessible municipal government with improved performance in all areas from
education to economic development; and Roanoke will embrace technological
advances, provide more seamless services to citizens and strengthen initiatives and
programs for neighborhoods. He added that the goal is to make Roanoke a place
where people choose to live; and to coordinate service delivery and reduce
bureaucratic red tape, Roanoke will undergo a restructuring, with the number of
departments reporting to the City Manager to be reduced from 43 to 15, departments
will be grouped together toward common themes, such as organizational support,
operations, and community development to promote shared ownership of problems
and solutions.
The Mayor advised that the Finance Department has projected available
revenue for fiscal year 2000-01 at $184,052,468.00, an increase of $7.6 million, or 4.33
per cent more than the revenue estimate for fiscal year 1999-2000; and highlights of
the fiscal year 2000-01 budget are as follows:
$44.5 million of local funds for the Roanoke City Public Schools, an
increase of $1.8 million over fiscal year 1999-00.
Enhanced economic development efforts which are crucial to the future
of Roanoke.
Improved services to neighborhoods.
Enhanced communication with citizens; and an enhanced employee
compensation package.
He further advised that also submitted in the proposed budget is the annual
$4.3 million HUD Entitlement budget, with recommended expenditures, as follows:
Community Development
Homeless/Human Services
Planning/Administration
$ 3,692,308.00
$ 368,463.00
$ 320,995.00
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The Mayor inquired if there were persons present who would like to be heard;
whereupon, the following persons addressed Council.
Wanda Wingo, representing the Roanoke City Retired Teachers Association,
expressed appreciation for recent efforts in bring the salaries of City school
teachers in line with the national average; however, pensions of retired teachers and
administrators continue to remain below the national average. She referred to
House Bill 1844 which went into effect in July 1999, that provides retired teachers
and administrators who taught for 15 years or more with a monthly health insurance
credit of $2.50 for each year they taught, with a cap of $75.00. She explained that
local governing bodies may elect to give retired teachers an additional monthly
health insurance supplement of $1.00 for each year they taught in the
Commonwealth of Virginia, with a cap of $30.00. She added that if these two
benefits were combined, retirees would be provided with health insurance
comparable to that of other state employees. She explained that according to
records of the Virginia Retirement System, 500 retired teachers and administrators
in Roanoke City are eligible for this health insurance credit, although based on years
of service, not all of the 500 would be eligible to receive the full $30.00. She advised
that it would cost the City of Roanoke less than $200,000.00 to extend this benefit
to Roanoke City retired educators and noted that the City of Salem, Botetourt
County, Craig County, and Bedford and Campbell Counties currently provide this
benefit to their retired educators. On behalf of Roanoke City retired teachers and
administrators, she requested that Council seriously consider allocating funds for
this purpose.
Ms. Delores Rorrer, representing Roanoke City Retired Teachers, addressed
Council in support of the remarks of Ms. Wingo.
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, presented
information on how previous budgets have benefitted the school system, in turn
allowing the schools to prepare Roanoke's students for future success. He
explained that school budgets over the past five years have focused on improvement
and expansion of classroom services for students, an emphasis has been placed on
increased teacher salaries, reducing primary grade size, increasing the number of
pre-school classes and enhancing teacher classroom skills, all of which have
resulted in significant improvement in the readiness of students for school and
increased the ability of teachers to achieve sustained growth in the student's
academic performance. He stated that the School Board's General Fund budget
request for fiscal year 2000-01 totals $102 million, which represents an increase of
almost $5 million over the current school year budget. He explained that City funds
comprise 46 per cent of the total school revenue and represents an increase of 3.5
per cent over fiscal year 1999-00, City revenue estimates include approximately
$205,000.00 to support locally funded pre-school programs, which is an initiative
that is intended to serve young persons three to four years old to prepare them for
kindergarten. He added that data reveals that 82 per cent of young people who have
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completed the program read at or above grade level; therefore, on behalf of the
School Board, he expressed appreciation to Council for its continued support of
early childhood development programs.
Dr. Harris advised that the $5 million increase in revenue will be used to fund
the following school priorities: maintenance of educational services at a cost of $1.2
million, employee salary raises at a cost of $2.2 million, and educational program
enhancement at a cost of $1.4 million. He called attention to measures that have
been taken over the past five years which have led to a savings of $1.5 million that
was returned to the budget. He added that the proposed budget includes a salary
increase of six per cent for teachers with more than 28 years of service,
administrators and teachers will receive an average salary increase of 3.3 per cent,
and classified employees will receive an average increase of 3.65 per cent.
Dr. Harris explained that specific educational enhancements will occur as a
result of the proposed budget, the School Board's priority to implement state
incentive programs and local educational incentives that directly contribute to
improvements in student performance will cost $1.4 million and include expansion
of teacher professional development by extension of the annual contracts of 150
teachers by five days to enable those teachers to become masters in working with
the Standards of Learning, the number of teaching positions will be increased by five
to match the state incentive for additional teaching positions, and three of the
positions will be added to the English as a Second Language Program. He advised
that since 1992, as a result of funds provided by the City of Roanoke and the
Commonwealth of Virginia, 165 teaching positions have been added which allows
for the quality of education provided throughout the City's 29 schools and five
special programs. He stated that local magnetschool programs at three schools will
be revitalized with additional supplies, equipment and in service training for
teachers, and instructional techniques will be enhanced through the addition of
three technology specialists to assist with training and repair work. He emphasized
that over the last five years, approximately $15 million has either been spent or
encumbered to insure that Roanoke's schools, teachers and students have the latest
in technology equipment. He advised that school safety will be emphasized through
the use of two high school resource officers and the upgrade of high school security
staff, and library media centers at selected schools will be open during the late
afternoon and evening hours to better serve the community. He further advised that
the school budget includes $200,000.00 as an addition to the School Board's debt
service reserve, which now totals almost $600,000.00, the objective of which is to
accumulate a reserve of $1.6 million for 2005 to finance the school system's share
of the cost of upgrading Roanoke's two high schools, at an estimated cost of $78
million, with improvements at Patrick Henry scheduled to start in 2004 and
improvements at William Fleming to start in 2006.
304
On behalf of the School Board, Dr. Harris expressed appreciation for Council's
past support and advised that the Roanoke City School Board looks forward to
approval of the proposed 2000-01 budget.
Elizabeth Doughty, President, Roanoke Regional Chamber of Commerce,
advised that the proposed 2000-01 City budget demonstrates leadership and, on
behalf of the Chamber of Commerce, she expressed support for programs and plans
that will help Roanoke, its citizens and its employees to come closer to fulfilling their
potential. She stated that the Chamber of Commerce is particularly supportive of
additional funding for education, support of the Roanoke Higher Education Center,
a proposed bond issue for economic development, and pay raises for City
employees to help reduce the turn over in key positions while helping to attract
talented people for City jobs.
Ms. Doughty called attention to an area where there is an opportunity for
greater commitment or leadership, the Community Business Development Initiative
(CBDI), which is a program that the Regional Chamber of Commerce houses in
cooperation with the Roanoke Regional Small Business Development Center. She
advised that since October 1998, CBDI has offered a program to assist in the starting
of new businesses and growing small businesses in Roanoke's inner City, which
program relies on Community Development Block Grant funds from the City. She
expressed concern that for fiscal year 2000-01, funding was proposed to be reduced
by 70 per cent during the CDBG review process. She explained that the CBDI is in
its first full year of operation and to have funding cut when the program is just
getting started makes the work completed to date wasted. She advised that the
program has limited its expenditure of funds to essentials for the rest of this budget
year to allow for carry over of funds to the next year, but this money will not allow
the program to operate at current levels, much less allow the program to mature and
to meet the demands for the kind of technological assistance that will help to
revitalize the inner city business district.
Ms. Doughty explained that the Roanoke Regional Chamber of Commerce is
requesting a minimum of $125,000.00 to keep the Community Business Development
Initiative moving forward, funds will be leveraged with private funds and the
Chamber of Commerce will contribute in-kind support through rent free office space
and assistance by the Small Business Center. She encouraged that Council study
the funding request of CBDI and demonstrate leadership by committing to the
project through funding at a minimum of $125.000.00.
Ms. Leslie Tramuel, owner of Designs by Leslie, Flowers and Gifts, appeared
before Council in support of increased funding for the Community Business
Development Initiative which has assisted her and other small businesses in the
areas of marketing, business planning and bookkeeping.
305
Ms. Kay Hale, Executive Director, West End Center, expressed appreciation
for those funds that are earmarked for the facility expansion capital project of the
West End Center. She commended the City Manager on her recommendation to
remove certain administrative funds from the Community Development Block Grant
budget to enable the funds to be used for community development purposes.
No other persons wishing to be heard, the public hearing on the proposed
fiscal year 2000-01 City budget and HUD Consolidated Plan budget was concluded.
The Mayor advised that the second public hearing addresses the 2000-01 real
estate tax rate. He further advised that the proposed fiscal year 2000-01 budget
includes no increase in the real estate tax rate, which is currently $1.21 per $100.00
of assessed value; the real estate tax is the single largest revenue source of the City;
Roanoke has maintained a relatively strong real estate market; increased property
values and new construction support a projected increase of 3.93 per cent in current
year real estate taxes; and growth in real estate, personal property and sales taxes
accounts for 67 per cent of new revenues anticipated in the fiscal year 2000-01
budget.
The Mayor inquired if there were persons in attendance who would like to
address the City's real estate tax rate, to which there was no response.
There being no further business, the Mayor declared the special meeting
adjourned at 8:05 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
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ACTION:
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 5, 2000
10:30 a.m.
A meeting of the Roanoke City Council Personnel Committee, composed of
the Members of the Roanoke City Council, was called to order on Friday, May 5,
2000, at 10:30 a.m., in the Emergency Operations Center Conference Room, 215
Church Avenue, S. W., City of Roanoke, with Chairperson David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers ................... 6.
ABSENT: None .................................................................................... 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Mary F. Parker, City Clerk.
COUNCIL-CITY CLERK-CITY MANAGER-DIRECTOR OF FINANCE-CITY
ATTORNEY-MUNICIPAL AUDITOR-REAL ESTATE VALUATION: Mr. Harris moved
that the City Council Personnel Committee meet in Closed Meeting to discuss
performance evaluations of the Director of Finance and the City Manager and to
discuss annual salaries of the Council Appointed Officers, pursuant to Section 2.1-
344 (A)(1), Code of Virginia, (1950), as amended. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Swain, White, Wyatt and Mayor Bowers ....... 5.
NAYS: None ......................................................................................... 0.
(Council Member Hudson was out of the Conference room.)
At 10:37 a.m., the Chairperson declared the meeting in recess.
At 12:30 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, with all Members of the City Council Personnel Committee in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Swain
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
307
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, White, Wyatt, and Mayor
Bowers .......................................................................................................... 6.
NAYS: None ......................................................................................... 0.
There being no further business, the Chairperson declared the meeting
adjourned at 12:32 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
308
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
May 9,2000
3:00 p.m.
The Council of the City of Roanoke met in special session on Tuesday, May 9,
2000, at 3:00 p.m., in the City Council Chamber, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor David A. Bowers
presiding, pursuant to Section 10, Meetings of Council of the Roanoke City Charter,
and Resolution No. 34763-041700, adopted by the Council on Monday, April 17, 2000.
PRESENT: Council Members Carroll E. Swain, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., and Mayor David A. Bowers ........... 6.
ABSENT: None ...................................................................................... 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The Mayor referred to an article in the May 9, 2000 edition of The Roanoke
Times entitled "Roanoke Proves Great Place to Live", and requested that the City
Manager obtain more information regarding the case study prepared by Andrew
Schiller, a doctoral student at Clark University in Worchester, Massachusetts.
BUDGET: The Mayor advised that the purpose of the special
meeting is to adopt the fiscal year 2000-2001 City operating budget
and other related matters, pursuant to Resolution No. 34763-041700,
adopted by Council at its regular meeting on Monday, April 17, 2000, as
follows:
May 16,2000
309
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Harris and Members of Council:
Pursuant to §10, Meetings of Council of the Charter of the City of
Roanoke, I am calling a Special Meeting of City Council to be held at
10:00 a.m., on Wednesday, May 17, 2000, in the City Council Chamber,
for the purpose of a Closed Meeting to discuss acquisition of real
property for public purposes, pursuant to §2.1-344.A.3, Code of Virginia
(1950), as amended, and to meet thereafter in open session to take
certain actions relating thereto.
Sincerely,
DAB:MFP:ec
David A. Bowers
Mayor
cc: The Honorable Ralph K. Smith, Mayor-Elect
The Honorable William H. Carder, Vice-Mayor-Elect
The Honorable William D. Bestpitch, Council Member-Elect
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
BUDGET: The Director of Finance submitted a certificate
advising that funds required for the 1999-00 General Fund, Water Fund,
Sewage Treatment Fund, Civic Center Fund, Transportation Fund, City
Information Systems Fund, Materials Control Fund, Management
Services Fund, Fleet Management Fund, Risk Management Fund,
School Fund, and Grant Fund budgets will be available for
appropriation.
(For full text, see certificate on file in the City Clerk's Office.)
310
ACTION:
ACTION:
ACTION:
Without objection by Council, the Mayor advised that the
certificate would be received and filed.
BUDGET: Mr. Harris offered the following emergency ordinance
adopting the annual General Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 2000, and ending June 30, 2001, in
the total amount of $184,052,468.00:
(#34781-050900) AN ORDINANCE adopting the annual General
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 38.)
Mr. Harris moved the adoption of Ordinance No. 34781-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-WATER RESOURCES: Mr. Hudson offered the following
emergency ordinance adopting the annual Water Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 2000, and
ending June 30, 2001, in the total amount of $13,165,971.00:
(#34782-050900) AN ORDINANCE adopting the annual Water Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 42.)
Mr. Hudson moved the adoption of Ordinance No. 34782-050900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
311
SEWERS AND STORM DRAINS-BUDGET: Mr. Swain offered the
following emergency ordinance adopting the annual Sewage Treatment
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$10,681,945.00:
(#34783-050900) AN ORDINANCE adopting the annual Sewage
Treatment Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 43.)
Mr. Swain moved the adoption of Ordinance No. 34783-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-ROANOKE CIVIC CENTER: Mr. White offered the
following emergency ordinance adopting the annual Civic Center Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$4,016,563.00:
(#34784-050900) AN ORDINANCE adopting the annual Civic
Center Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 45.)
Mr. White moved the adoption of Ordinance No. 34784-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
312
ACTION:
ACTION:
BUDGET-TRANSPORTATION FUND: Ms. Wyatt offered the
following emergency ordinance adopting the annual Transportation
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$2,806,324.00:
(#34785-050900) AN ORDINANCE adopting the annual
Transportation Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 46.)
Ms. Wyatt moved the adoption of Ordinance No. 34785-050900.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-CITY INFORMATION SYSTEMS: Mr. Harris offered the
following emergency ordinance adopting the annual Department of
Technology Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001, in the total
amount of $4,135,212.00:
(#34786-050900) AN ORDINANCE adopting the annual
Department of Technology Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 2000, and ending June 30, 2001;
and declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 47.)
Mr. Harris moved the adoption of Ordinance No. 34786-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION'
313
GENERAL SERVICES-BUDGET: Mr. Hudson offered the
following emergency ordinance adopting the annual Materials Control
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$133,533.00:
(#34787-050900) AN ORDINANCE adopting the annual Materials
Control Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 48.)
Mr. Hudson moved the adoption of Ordinance No. 34787-050900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-MANAGEMENT AND BUDGET: Mr. Swain offered the
following emergency ordinance adopting the annual Management
Services Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001, in the total amount
of $126,180.00:
(#34788-050900) AN ORDINANCE adopting the annual
Management Services Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 2000, and ending June 30, 2001; and
declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 50.)
Mr. Swain moved the adoption of Ordinance No. 34788-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
314
ACTION:
ACTION:
BUDGET-FLEET MAINTENANCE FUND: Mr. White offered the
following emergency ordinance adopting the annual Fleet Management
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$5,068,141.00:
(#34789-050900) AN ORDINANCE adopting the annual Fleet
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 51.)
Mr. White moved the adoption of Ordinance No. 34789-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-RISK MANAGEMENT FUND: Ms. Wyatt offered the
following emergency ordinance adopting the annual Risk Management
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$10,008,893.00:
(#34790-050900) AN ORDINANCE adopting the annual Risk
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 52.)
Ms. Wyatt moved the adoption of Ordinance No. 34790-050900.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
315
BUDGET-SCHOOLS: Mr. Harris offered the following emergency
ordinance adopting the annual School Fund Appropriation of the City
of Roanoke for the fiscal year beginning July 1, 2000, and ending
June 30, 2001, in the total amount of $97,469,696.00:
(#34791-050900) AN ORDINANCE adopting the annual School
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 53.)
Mr. Harris moved the adoption of Ordinance No. 34791-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-SCHOOLS: Mr. Hudson offered the following
emergency ordinance adopting the annual School Food Service Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 2000, and ending June 30, 2001, in the total amount of
$4,517,015.00:
(#34792-050900) AN ORDINANCE adopting the annual School
Food Service Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 2000, and ending June 30, 2001; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 55.)
Mr. Hudson moved the adoption of Ordinance No. 34792-050900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
!
316
ACTION:
BUDGET-GRANTS: Mr. Swain offered the following emergency
ordinance adopting a portion of the annual Grant Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 2000, and
ending June 30, 2001, in the total amount of $398,137.00:
(#34793-050900) AN ORDINANCE adopting a portion of the annual
Grant Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 2000, and ending June 30, 2001; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 56.)
Mr. Swain moved the adoption of Ordinance No. 34793-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
PAY PLAN-BUDGET-CITY EMPLOYEES: Mr. White offered the
following emergency ordinance adopting and establishing a Pay Plan
for officers and employees of the City, effective July 1, 2000; providing
for certain salary adjustments and merit increase; authorizing annual
salary increments for certain officers and employees for use of private
motor vehicles; authorizing annual salary increments for sworn police
officers assigned to the Criminal Investigation Division; authorizing
annual salary increments for certain members of the Fire-Emergency
Medical Services Department who are certified as Emergency Medical
Technicians; authorizing annual salary increments for certain members
of the Fire-Emergency Medical Services Department who are members
of the Regional Hazardous Materials Response Team; providing for
continuation of a police career enhancement program; providing for
continuation of a FirefighterlEmergency Medical Technician merit pay
program; and repealing Ordinance No. 34277-051199, adopted May 11,
1999, to the extent of any inconsistency:
(#34794-050900) AN ORDINANCE to adopt and establish a Pay
Plan for officers and employees of the City, effective July 1, 2000;
providing for certain salary adjustments and merit increases;
authorizing annual salary increments for certain officers and employees
for use of private motor vehicles; authorizing annual salary increments
for sworn police officers assigned to the Criminal Investigation
Division; authorizing annual salary increments for certain members of
ACTION'
317
the Fire-Emergency Medical Services Department who are certified as
Emergency Medical Technicians; authorizing annual salary increments
for certain members of the Fire-Emergency Medical Services
Department who are members of the Regional Hazardous Materials
Response Team; providing for continuation of a police career
enhancement program; providing for continuation of a
Fireflghter/Emergency Medical Technician merit pay program; repealing
Ordinance No. 34277-051199, adopted May 11, 1999, to the extent of any
inconsistency; and providing for an emergency and effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 57.)
Mr. White moved the adoption of Ordinance No. 34794-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE-CITY CLERK-BUDGET-REAL ESTATE
VALUATION-MUNICIPAL AUDITOR: Ms. Wyatt offered the following
emergency ordinance establishing compensation for the City Manager,
City Attorney, Director of Finance, Director of Real Estate Valuation,
Municipal Auditor and City Clerk for the fiscal year beginning July 1,
2000:
ACTION:
(#34795-050900) AN ORDINANCE establishing compensation for
the City Manager, City Attorney, Director of Finance, Director of Real
Estate Valuation, Municipal Auditor and City Clerk for the fiscal year
beginning July 1, 2000; and providing for an emergency and an
effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 62.)
Ms. Wyatt moved the adoption of Ordinance No. 34795-050900.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
318
ACTION:
BUDGET-PENSIONS: Mr. Harris offered the following emergency
ordinance providing for certain supplemental benefits under the City of
Roanoke Pension Plan to certain members of such Plan and certain of
their surviving spouses, excluding certain members of such Plan, to
provide that any retiree who retired on or before July 1, 1999, who at
any time during their membership in the plan received two years of
creditable service for any one year employed, and whose annual
retirement benefit exceeds $50,000.00, should not be eligible to receive
a cost of living increase:
(#34796-050900) AN ORDINANCE providing for certain
supplemental benefits under the City of Roanoke Pension Plan to
certain members of such Plan and certain of their surviving spouses,
excluding certain members of such Plan; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 64.)
Mr. Harris moved the adoption of Ordinance No. 34796-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-CITY EMPLOYEES-PENSIONS: Mr. Hudson offered the
following resolution relating to payment of a matching contribution of
not less than five dollars nor more than twenty dollars to the
International City Management Association Retirement Corporation
Deferred Compensation Plan on behalf of any nontemporary employee
of the City who makes a contribution of an equal amount on his or her
own behalf to such Plan; and repealing Resolution No. 34280-051199,
adopted May 11, 1999:
(#34797-050900) A RESOLUTION relating to payment of a
matching contribution of not less than five dollars nor more than twenty
dollars to the International City Management Association Retirement
Corporation Deferred Compensation Plan on behalf of any
nontemporary employee of the City who makes a contribution of an
equal amount on his or her own behalf to such Plan; and repealing
Resolution No. 34280-051199, adopted May 11, 1999.
(For full text of Resolution, see Resolution Book No. 63, page 66.)
319
ACTION:
Mr. Hudson moved the adoption of Resolution No. 34797-050900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-HOUSING/AUTHORITY-COMMUNITY PLANNING-
GRANTS: The City Manager submitted a written report advising that the
United States Department of Housing and Urban Development
requires that entitlement localities such as the City of Roanoke submit
a five year Consolidated Plan, with annual updates, in order to receive
Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) funding.
It was further advised that the current five year Consolidated Plan
for the City of Roanoke will expire on June 30, 2000; the draft five year
Consolidated Plan was made available for pubic review and comment
for the 30 day period beginning April 11, 2000; opportunities for citizen
input were provided at public hearings held on October 26, 1999,
January 13, 2000, March 30, 2000, and May 1, 2000; and the five year
Consolidated Plan must be received by HUD on May 15, 2000, in order
for the City's fiscal year to begin on July 1, 2000.
It was noted that funding for fiscal year 2000-01 would be
available from the following sources:
New HUD Entitlements
Estimated Program Income
Estimated Carry-over
$ 2,830,000.00
40O,000.00
1,156,762.00
Subtotal
Estimated Leveraged Funds
$ 4,386,766.00
$33,460,279.00
Total Estimated Budget
$37,847,045.00
The City Manager advised that as requested during budget study
sessions, the Roanoke Regional Chamber of Commerce Community
Business Development Initiative program funding recommendation has
been increased from $55,340.00 to $105,000.00; and, in addition,
approximately $20,000.00 in carry-over funds i$ anticipated to remain
as of June 30, 2000, providing a total project amount of $125,000.00 for
fiscal year 2000-01.
320
ACTION:
The City Manager recommended that she be authorized to submit
an approved five year Consolidated Plan to HUD for review and
approval, provided there are no compelling objections to the
Consolidated Plan.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution authorizing the City
Manager to submit an approved 5-Year Consolidated Plan to the United
States Department of Housing and Urban Development (HUD) for review
and approval, and authorizing execution of the appropriate documents
for acceptance of such funding:
(#34798-050900) A RESOLUTION authorizing the City Manager to
submit an approved 5-Year Consolidated Plan to the United States
Department of Housing and Urban Development (HUD) for review and
approval, and authorizing the execution of the appropriate documents
for the acceptance of such funding.
(For full text of Resolution, see Resolution Book No. 63, page 67.)
Mr. Swain moved the adoption of Resolution No. 34798-050900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-CITY EMPLOYEES-PENSIONS: Mr. White offered the
following emergency ordinance adding a new Section 22.1-5.1,
Retirement supplement, to Chapter 22.1, Pensions and Retirement, of
the Code of the City of Roanoke (1979), as amended; repealing
Resolution No. 33845-051898, adopted May 18, 1998, and providing for
an effective date:
(#34799-050900) AN ORDINANCE adding a new §22.1-5.1,
Retirement supplement, to Chapter 22.1, Pensions and Retirement, of
the Code of the City of Roanoke (1979), as amended; repealing
Resolution No. 33845-051898, adopted May 18, 1998; providing for an
effective date; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 68.)
ACTION:
321
Mr. White moved the adoption of Ordinance No. 34799-050900.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ........................................................................ 0.
(For further discussion, see page 322)
BUDGET-CITY SHERIFF-CITY EMPLOYEES-PENSIONS: Ms. Wyatt
offered the following resolution amending Paragraph I of Resolution
No. 34138-010499, providing for payment of a monetary supplement to
certain officers and employees of the City of Roanoke Sheriff's
Department who retire prior to attaining age sixty-five:
(#34800-050900) A RESOLUTION amending Paragraph 1 of
Resolution No. 34138-010499, providing for payment of a monetary
supplement to certain officers and employees of the City of Roanoke
Sheriff's Department who retire prior to attaining age sixty-five.
(For full text of Resolution, see Resolution Book No. 63, page 69.)
Ms. Wyatt moved the adoption of Resolution No. 34800-050900.
The motion was seconded by Mr. Harris.
322
In regard to the previous agenda item, Ms. Wyatt requested a
clarification by the City Manager; whereupon, the City Manager advised
that the ordinance does not increase the amount paid for the health
insurance supplement for City retirees, nor does it add dental
insurance, both of which are items that the Council requested
additional information. She further advised that the ordinance moves
expenses for current City retirees, who receive the $159.00 supplement
per month, to the City's Pension Plan, and Resolution No. 34800-
050900, which is the item currently under consideration, will continue
the $159.00 payment per month to the four currently retired Sheriff's
employees and other employees of the Sheriff's Department who retire
on or before June 30, 2000, and will enable those employees to
continue to receive the $159.00 supplement from the City's General
Fund.
Ms. Wyatt advised that itwas her understanding that no changes
were approved by Council during fiscal year 2000-01 budget study with
regard to the $159.00 supplement and expressed opposition to the
above referenced measures; whereupon, she requested that she be
permitted to change her yes vote on Ordinance No. 34799-050900 to a
no vote.
The Mayor inquired if any member of Council objected to
allowing Ms. Wyatt to change her vote; whereupon, Mr. White
expressed an objection.
Ms. Wyatt moved that Ordinance No. 34799-050900 be
reconsidered. The motion was seconded by Mr. Harris and lost,
Council Members Hudson, White and Swain voting no.
Ms. Wyatt requested that the record reflect that it is her
considered opinion that the action taken by Council in adopting
Ordinance No. 34799-050900 and Resolution No. 34800-050900 was not
what she agreed to during fiscal year 2000-01 budget study
deliberations.
Resolution No. 34800-050900 was adopted by the following vote:
AYES: Council Members Swain, White, Harris, Hudson
and Mayor Bowers ....................................................................... 5.
NAYS: Council Member Wyatt .............................................. 1.
ACTION:
323
TAXES-BUDGET-REAL ESTATE VALUATION: Mr. Harris offered
the following emergency ordinance amending and reordaining Section
32-86, Financial eli._qibility, Code of the City of Roanoke (1979), as
amended, by adding a new subsection (f) increasing from $27,000.00 to
$30,000.00 the total combined annual income threshold and increasing
from $80,000.00 to $100,000.00 the net combined financial worth
threshold for qualification for real estate tax exemption for elderly and
disabled persons for the tax year commencing July 1, 2001; and
amending current subsection (f) of Section 32-86, Financial eligibility,
to redesignate such subsection as subsection (g):
(#34801-050900) AN ORDINANCE amending and reordaining §32-
86, Financial eligibility_, Code of the City of Roanoke (1979), as
amended, by adding a new subsection (f) increasing from $27,000.00 to
$30,000.00 the total combined annual income threshold and increasing
from $80,000.00 to $100,000.00 the net combined financial worth
threshold for qualification for real estate tax exemption for elderly and
disabled persons for the tax year commencing July 1, 2001; amending
current subsection (f) of §32-86, Financial eli.qibility, to redesignate
such subsection as subsection (g); and providing for an emergency
and an effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 70.)
Mr. Harris moved the adoption of Ordinance No. 34801-050900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COUNCIL-DECEASED PERSONS: The Mayor pointed out that
due to the death of Council Member James O. Trout on April 25, 2000,
the City Attorney has advised the Members of Council that an election
to fill the unexpired term of Mr. Trout must take place within 30 days of
the vacancy. He stated that since Council will hold one regular meeting
prior to May 25th, he would suggest that Council fill the vacancy at its
May 15, 2000 meeting.
Following discussion, it was the consensus of Council that the
question of filling the vacancy of Council Member James O. Trout,
deceased, for a term ending June 30, 2000, will be scheduled for the
2:00 p.m. session of Council on Monday, May 15, 2000.
324
The Mayor advised that Council invites suggestions by citizens
regarding persons to fill the unexpired term of Council Member
James O. Trout, ending June 30, 2000, by forwarding their remarks to
the Mayor's Office or to the City Clerk's Office.
There being no further business, the Mayor declared the special meeting
adjourned at 3:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
325
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
May 15,2000
12:00 noon
The Council of the City of Roanoke met in regular session on Monday, May 15,
2000, at 12:00 noon, in the Crystal Ballroom at the Hotel Roanoke Conference
Center, 110 Shenandoah Avenue, N. W., City of Roanoke, Virginia, with Mayor
David A. Bowers presiding, pursuant to Rule 1, Reaular Meetin.clS, of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended, and pursuant
to Resolution No. 34780-050100, adopted on Monday, May 1, 2000.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers .................................. 5.
ABSENT: Council Member William White, Sr.- .......................................... 1.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Scott Katz, Member, Youth Services Citizen
Board.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The remainder of the meeting consisted of lunch and activities in connection
with the year 2000 Student Government Day. Students from Patrick Henry High
School and William Fleming High School were assigned to spend the day with
Council Members and City staff to learn about City government and the various City
departments.
At 1:35 p.m., the Mayor declared the meeting in recess to be reconvened at
2:00 p.m., in the City Council Chamber.
At 2:00 p.m., on Monday, May 15, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the following
Council Members in attendance, Mayor Bowers presiding.
326
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers ........... 6.
ABSENT: None ...................................................................................... 0.
(Council Member James O. Trout passed away on April 25, 2000, and the
appointment of a person to fill the unexpired term is pending.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Father Peter
Papanikolaou, Priest, Holy Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL-YOUTH: On behalf of the Members of Council and City
staff, the Mayor welcomed all Student Government Day 2000
participants. He presented a proclamation declaring Monday, May 15,
2000, as Student Government Day in the City of Roanoke.
COUNCIL: The Mayor advised that there is a vacancy on the
Roanoke City Council created by the death of Council Member
James O. Trout and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Dr. Wendell H. Butler.
There being no further nominations, Dr. Butler was appointed to
fill the unexpired term of Council Member James O. Trout, deceased,
ending June 30, 2000, by the following vote:
FOR DR. BUTLER: Council Members White, Wyatt, Harris,
Hudson, Swain and Mayor Bowers ................................................. 6.
Mr. Harris offered the following resolution:
(#34802-051500) A RESOLUTION appointing Dr. Wendell H. Butler
to fill the unexpired term of James O. Trout.
(For full text of Resolution, see Resolution Book No. 63, page 72.)
ACTION:
327
Mr. Harris moved the adoption of Resolution No. 34802-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Following adoption of Resolution No. 34802-051500, the
Honorable Richard C. Pattisall, Judge, Twenty-third Judicial Circuit of
Virginia, administered the Oath of Office to Dr. Butler. (Dr. Butler
officially took his seat at the May 15, 2000, 7:00 p.m., Council Session.)
SCHOOLS: The Mayor advised that on June 30, 2000, the three-
year terms of office of Marsha W. Ellison, Sherman P. Lea and F. B.
Webster Day as Trustees of the Roanoke City School Board will expire,
and advised that the following names are before Council: James P.
Beatty, F. B. Webster Day, Marsha W. Ellison, Sherman P. Lea, Gloria P.
Manns and William E. Skeen. Accordingly, he called upon the City
Clerk to call the roll on the election of three persons to fill the
vacancies, effective July 1, 2000:
FOR MR. BEATTY: None ...................................................... -0.
FOR MR. DAY: Council Members Harris, Hudson and Swain---3.
FOR MS. ELLISON: Council Members White, Harris, Hudson and
Mayor Bowers ............................................................................ -4.
FOR MR. LEA: Council Members Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................. -4.
FOR MS. MANNS: Council Members White, Wyatt, Swain and
Mayor Bowers ............................................................................ -4.
FOR MR. SKEEN: Council Members White, Wyatt and Harris---3.
The Mayor advised that Marsha W. Ellison and Sherman P. Lea
were reappointed and Gloria P. Manns was appointed as Trustees of
the Roanoke City School Board for three year terms of office,
commencing July 1, 2000 and ending June 30, 2003~
328
PRESENTATIONS/ANNOUNCEMENTS
ACTS OF ACKNOWLEDGEMENT-THE NEW CENTURY COUNCIL:
The Mayor presented a crystal star to Ms. Karl Katajisto, representing
the Bator School in Incubation Training, Finland.
PROCLAMATIONS: The Mayor presented a Proclamation
declaring Saturday, May 13, 2000, as Letter Carriers' Food Drive Day in
the City of Roanoke.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-LANDMARKS/HISTORIC PRESERVATION-
TOURISM: The Mayor presented a Proclamation declaring the week of
May 14 - 20, 2000, as National Historic Preservation Week/Virginia
Heritage Tourism Week in the City of Roanoke.
(For full text, see Proclamation on file in the City Clerk's Office.)
D. Kent Chrisman, Executive Director, Roanoke Valley
Preservation Foundation, appeared before Council and discussed the
merits of historic preservation. He presented copy of the official poster
from the National Trust for Historic Preservation and Preservation Week
2000, the theme of which is, "Taking America's Past Into the Future",
and requested that the poster be displayed in a prominent locatiOn in
the Noel C. Taylor Municipal Building. He advised that as a part of
National Historic Preservation Week, the Roanoke Valley Preservation
Foundation developed criteria for historic preservation awards;
whereupon, he reported that five out of nine awards presented in the
year 2000 honor City of Roanoke recipients.
Mr. Chrisman reviewed the following award recognitions:
Evelyn S. Lander, Director, City of Roanoke Planning and
Code Enforcement, who has been a leader in the Roanoke
Valley preservation community for many years and helped
to spearhead the Design '79 program which resulted in the
designation of the Roanoke City Market as a Nationally
Registered Historic District. She was also instrumental in
creating the southwest and Gainsboro historic districts,
she reviewed and influenced numerous historic
preservation projects as staff liaison to the Architectural
Review Board, and she was founder and long time
Secretary of the Roanoke Valley Preservation Foundation.
Agnew Seed Store, 301 Market Street, S. W., which started
its business on Salem Avenue in 1897, moved to its
present location on Market Street and Kirk Avenue in 1907,
and is one of the oldest businesses on the Roanoke City
Market.
329
Ronald and Shirley Thomas, property owners at 621 Day
Avenue, S. W., which is a residential adaptive reuse for
restoring an old home that was partially destroyed by fire.
The house was constructed in 1912, and has been
renovated on two occasions rising from an appraised
value of $10,000.00 when the Thomas' purchased the
property in 1992 to $107,300.00 today, which demonstrates
the value of historic preservation to the community.
The Raleigh Court Civic League and the Raleigh Court
neighborhood for its support of a mass rezoning that will
eliminate the conversion of single family houses to multi-
family dwellings, which involved the down zoning of more
than 1,000 properties in the Raleigh Court neighborhood.
This preventative action avoids speculative rental
investment practices which have eroded the historic
character of neighborhoods throughout Roanoke and the
Commonwealth of Virginia.
Insystems Technology, Ltd., for their efforts to incorporate
adaptive reuse of a former grain and food warehouse at
109 Norfolk Avenue, S. W. A $1.2 million renovation
project was recently completed of an old storage building
which was constructed in 1892 in Warehouse Row.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for a Closed Meeting to consult
with legal counsel on a specific legal matter requiring the provision of
legal advice by counsel, being the terms and conditions of a contract
in negotiation; and to discuss personnel matters with regard to
vacancies on various authorities, boards, commissions and
committees appointed by the Council.
330
ACTION:
ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Closed Meeting to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COUNCIL: A report of the City Manager requesting that Council
convene in Closed Meeting to consult with legal counsel on a specific
legal matter requiring the provision of legal advice by counsel, being
the terms and conditions of a contract in negotiation, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in Closed Meeting to consult with legal counsel on
a specific legal matter requiring the provision of legal advice by
counsel, being the terms and conditions of a contract in negotiation,
pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
331
ELECTIONS-COUNCIL: A communication from Gilbert E. Butler,
Jr., Secretary, Roanoke City Electoral Board, transmitting the following
certified copy of the Abstract of Votes cast in the General Election held
in the City of Roanoke on Tuesday, May 2, 2000, was before Council.
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the May 2, 2000 General Election, for:
MAYOR
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
David A. Bowers 4,627
Ralph K. Smith 5,368
E. Duane Howard 315
Delvis O. "Mac" McCadden 4,836
Total Write-In Votes (See Write-Ins Certification) 0
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on May 2, 2000, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election and do, therefore,
determine and declare that the following person has received the
greatest number of votes cast for the above office in said election:
Ralph K. Smith
Given under our hands this 5th day of May, 2000.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
332
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the May 2, 2000 General Election, for:
MEMBER
CITY COUNCIL
AT LARGE
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
W. D. "Bill" Bestpitch 5,895
Angela Norman 5,073
Linda Wyatt 7,624
William H. "Bill" Carder 8,468
Donald L. Hogan 1,788
Carroll Swain 5,221
James O. "Jim" Trout 1,012
Total Write-In Votes (See Write-Ins Certification) 8
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on May 2, 2000, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election and do, therefore,
determine and declare that the following person(s) has received the
greatest number of votes cast for the above office in said election:
William H. "Bill" Carder
Linda F. Wyatt W.D. "Bill" Bestpitch
Given under our hands this 5th day of May, 2000.
A copy teste:
[ELECTORAL
BOARD
SEAL]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
"WRITE-INS CERTIFICATION
Roanoke City
Member City Council at Large
General Election
May 2, 2000
333
Total Votes
Received
(in figures)
Write-Ins
Invalid Write-Ins
Valid Write-Ins (List in alphabetical order)
Chris Chittum 1
Ashby Coleman 2
Sara McGhee 1
Mark Oliver 2
Barry Stacey 1
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on May 2, 2000, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in
votes cast at said election for the office indicated above.
Given under our hands this Sth day of May, 2000.
33'4
ACTION:
ACTION:
ACTION:
A copy teste:
[Electoral
Board
Seal]
Carl T. Tinsley, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
Mr. White moved that the communication and Abstract of Votes
be received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BLUE RIDGE COMMUNITY SERVICES: A communication from
Rodney P. Furr, Chair, Blue Ridge Community Services Board of
Directors, recommending ratification of the appointment of Linda H.
Bannister as an at-large member of the Board of Directors, to fill a
vacancy created by expiration of the term of office of Robert E. Lee, Jr.,
through December 31, 2002, was before Council.
Mr. White moved that Council concur in the appointment of
Linda H. Bannister as an at-large member of the Blue Ridge Community
Services Board of Directors for a term of office through December 31,
2002. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP: A
communication from Mark A. Harris tendering his resignation as a
member of the Roanoke Neighborhood Partnership Steering
Committee, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
ACTION:
335
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
COMMITTEES-ROANOKE VALLEY RESOURCE AUTHORITY: A
communication from Kit B. Kiser tendering his resignation as a City
representative to the Roanoke Valley Resource Authority, effective
upon appointment of a new representative, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ROANOKE ARTS COMMISSION-ZONING-SCHOOLS-CITY
MANAGER-PERSONNEL DEPARTMENT-OATHS OF OFFICE-
COMMITTEES: The following reports of qualification were before
Council:
Rita D. Bishop as a member of the--Roanoke Arts
Commission for a term ending June 30, 2002;
Clay Grogan as a member of the Board of Zoning Appeals
to fill the unexpired term of Louise M. Williams, resigned,
ending December 31, 2000;
Michael F. Urbanski as a member of the Virginia Western
Community College Board for a term ending June 30,
2003; James D. Grisso as a Commissioner of the Hotel
Roanoke Conference Center Commission for a term
ending April 12, 2004;
James D. Ritchie, Sr., as Deputy City Manager, effective
April 17, 2000;
George C. Snead, Jr., as Assistant City Manager for
Community Development, effective April 17, 2000; and
336
ACTION:
Kit B. Kiser as Assistant City Manager for Operations,
effective April 17, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TECHNOLOGY BUSINESS ADVISORY COUNCIL: Ms. Doughty
advised that the Technology Task Force was created from the Mayor's
Technology Business Advisory Council at its March 10, 2000 meeting,
and is composed of representatives of the technology community. She
stated that members of the Task Force have engaged in discussions
about its vision for Roanoke and reached the conclusion that Roanoke
should do the following: offer an environment that provides "fertilizer"
for entrepreneurs, or a community that would be a good place to start
a business with good paying jobs and opportunities; become a
community that is proud of itself, where manageable growth is led by
high paying jobs; and become a vibrant technology community that
creates opportunity, and acts as a magnet for technology and
technology-based entrepreneurs. She advised that when the Task
Force reviewed these ideas, it developed the following mission:
For Roanoke to acknowledge manageable growth
and the creation of well paying jobs, it must stimulate
technology-based entrepreneurship.
Ms. Doughty pointed out that the Task Force looked at what other
cities that are currently attracting high technology businesses have in
common and arrived at several factors, i.e.: access to capital,
technology people at both the workforce level and the management
level, good ideas, a pleasant living environment, access to education,
a fertile business environment, and technology infrastructure and
access to customers. Next, she stated that the Task Force rated the
Roanoke Valley in these kinds of characteristics and evaluated
Roanoke's competitive position based on the experience of
entrepreneurs and technology people currently located in the Roanoke
area, and, although the locality scored high in some areas, it did not
score well in terms of access to capital, availability of technology
management people, technology infrastructure and others. She
advised that a ten point plan was prepared that calls for visibility and
the Task Force recommends the creation of a Roanoke City
Technology Commission that will continue to focus attention and act
on the growth of technology companies in the region and work to
implement the recommendations of the ten point plan.
Ms. Doughty stated that it will be necessary to develop an
aggressive promotional campaign that builds a reputation for Roanoke
as a desirable location for technology-based entrepreneurs, and
implementation of the plan requires more than the commitment of
Council, but also the creation of partnerships.
Mr. Harris moved that the report of Ms. Doughty be referred to the
City Manager for appropriate response. The motion was seconded by
Mr. Swain and adopted.
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, presented a briefing with regard to proposed
renovation plans for Patrick Henry and William Fleming High Schools.
He advised that over the last 13 years, the school system has spent a
total of $73.8 million for facility improvements in Roanoke and another
$34.9 million for new equipment, which translates into $108.17 million
to insure that Roanoke's schools are upgraded. He stated that out of
a total of 21, seven elementary schools have been renovated, four
middle schools have been renovated, six elementary schools have
received air conditioning improvements, 38 permanent classrooms
have been constructed to replace modular buildings, and obsolete air
conditioning systems have been replaced at Fishburn Park Elementary
School, William Ruffner Middle School and James Madison Middle
School. He advised that projects scheduled for the next three years
include $4.15 million in renovations for the Roanoke Academy for
Mathematics and Science, Fishburn Park Elementary School and
Fairview Elementary School will receive gymnasium and classroom
additions, the balance of the schools that need permanent classrooms
to replace all temporary classrooms will be addressed, and the
remaining six elementary schools will be air conditioned. He further
advised that the school system has spent $108.7 million to insure that
its inventory of buildings and equipment ranks in the top five per cent
of any school district in the country.
337
338
Dr. Harris stated that the City is about to embark on a major
upgrade of its two high schools, and the policy has been to renovate
and improve schools based on the oldest buildings first. He explained
that Patrick Henry and William Fleming High Schools were constructed
in the late 1960's or early 1970's, therefore, they are in line for
renovations estimated to cost a total of $78 million to bring the facilities
to a level that would be acceptable to the community. He stated that
renovation will begin with Patrick Henry because a $7.3 million grant
was received from Federal Magnet money in 1992 which provided
improvements at William Fleming. He stated that the City and the
school system will share in the cost of the upgrades to the two high
schools and discussion in regard to financing began several years ago
when Council started to plan long term with the knowledge that the
traditional ways of funding renovations would not work in this instance
because of the enormous costs involved, and the school system has
begun to build a debt service reserve, along with the City, so that there
will not be a need to rely on bond referenda. He explained that the
school system is building a $34 million reserve as is the City, a
consultant will be hired to work with the Assistant Superintendent for
Operations and a committee of citizens and employees commencing in
May 2000, and this work will officially constitute a feasibility study in
order to support a program to insure that over the next $0 years,
Roanoke City students will be prepared for success when they leave
the school system. He advised that in October 2003, design plans will
be completed which will enable work to begin at Patrick Henry High
School in May 2004, with a two year time frame for completion by June
2006, and improvements will begin atWilliam Fleming in approximately
May 2006 to be completed in June 2008.
ACTION:
Without objection by Council, the Mayor advised that the remarks
of Dr. Harris would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$167,006.00 from the Capital Maintenance and Equipment
Replacement Fund to provide funds for instructional
technology, site-based technology, administrative
technology, magnet school improvements, facility
maintenance equipment, and plans for the Jackson
Fitness Center.
ACTION:
339
$20,695.00 for the Special Education Capacity Building
(Sliver) program to provide funds to assist the division in
providing direct services and in making systemic change
to improve results for children with disabilities. The
continuing grant program will be reimbursed 100 per cent
by Federal funds.
$184,450.00 from 1999 Bond funds for architectural fees
for Roanoke Academy for Mathematics and Science
improvements.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34803-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, School and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 72.)
Mr. Hudson moved the adoption of Ordinance No. 34803-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
SCHOOLS: A communication from the Roanoke City School
Board requesting the close out of 44 school grants that have been
completed, was before Council.
It was advised that total outlays for the grants amounted to
$9,289,256.45; and revenue for the grants was provided as follows:
Federal funds - $5,620,989.90
State funds - $1,142,278.11
Fees and donations - $912,515.53
Local match - $1,602,473.01
340
ACTION:
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Harris moved that Council concur in the request. The motion
was seconded by Mr. Swain and unanimously adopted.
SCHOOLS: A communication from the Roanoke City School
Board requesting approval of Literary Fund loan applications for
improvements to Fishburn Park Elementary School and Fairview
Elementary School, was before Council.
It was advised that as the result of official School Board action
at its meeting on May 9, 2000, the Board requests Council to approve
the following Literary Fund loan applications:
A total of $3.0 million for Fishburn Park Elementary School
to provide improvements to include a gymnasium, six
classrooms, existing window system replacement, and
central air-conditioning. The debt service for this project
will commence in fiscal year 2002-03 and will be paid by
the School Board.
A total of $2.0 million for Fairview Elementary School to
provide improvements to include a gymnasium, three
classrooms, existing window system replacement, and
central air-conditioning. The debt service for this project
will commence in fiscal year 2002-03 and will be paid by
the School Board.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34804-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary Fund for modernizing Fishburn Park Elementary School.
(For full text of Resolution, see Resolution Book No. 63, page 74.)
Mr. Harris moved the adoption of Resolution No. 34804-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
341.
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34805-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Fishburn Park Elementary School and
declaring the City's intent to borrow to fund or reimburse such
expenditures.
(For full text of Resolution, see Resolution Book No. 63, page 75.)
Mr. Harris moved the adoption of Resolution No. 34805-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34806-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary Fund for modernizing Fairview Elementary School.
(For full text of Resolution, see Resolution Book No. 63, page 76.)
Mr. Harris moved the adoption of Resolution No. 34806-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
342
(#34807-051500) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Fairview Elementary School and
declaring the City's intent to borrow to fund or reimburse such
expenditures.
(For full text of Resolution, see Resolution Book No. 63, page 77.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34807-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
YOUTH: The City Manager introduced a briefing on the year 2000
Summer Youth Program.
Ryan Hubbard, a senior at William Fleming High School,
presented information on the Youth Public Safety Academy which will
run for three weeks beginning July 10, 2000.
Jamie Payne presented information on the Job Training Camp
Internship Program.
William Krause presented information on the Summer Food
Service Program.
Daniel Tucker presented information on Summer Time 2000
Programs through Roanoke City's Parks and Recreation Department.
Ashby Donahue presented information on the 2000 Reading
Program.
Scott Katz presented information on a joint effort of the City's
Office on Youth with the Roanoke Valley 4-H Program.
ACTION:
343
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
POLICE DEPARTMENT: The City Manager introduced a briefing
with regard to citizen involvement in the review of complaints
concerning the Police Department.
A. L. Gaskins, Police Chief, advised that several months ago, he
submitted a recommendation to the City Manager in regard to
appointing two citizens to a discipline review panel that was an attempt
to enhance the community policing policy by offering more involvement
by the community in the Police Department, which also coincided with
the City Manager's Community Relations Task Force recommendations.
Brenda Powell, representing the City Manager's Community
Relations Task Force, appeared before Council and advised that the
Task Force has been in existence for several years and in each of its
reports to the City Manager, a recommendation has been submitted for
appointment of a Citizen Review Panel. She further advised that after
having investigated the citizen review panel currently in existence in
the City of Richmond, Roanoke's Community Relations Task Force
recommends that four citizens be appointed to a review panel for the
Roanoke City Police Department, and that the individuals be required
to attend the Police Academy and serve on the panel on a rotating
basis.
The City Manager advised that the Community Relations Task
Force conducted its own investigation, held conversations with City of
Richmond officials and citizens who participated in the panels and
arrived at the conclusion that adding citizens to the current disciplinary
process is the most appropriate means to address the situation. She
called attention to meetings with several representatives of citizen
groups that appeared before Council in March, 2000 to discuss the
report and recommendation, they chose to take the recommendation
under advisement, and the City contacted the U. S. Department of
Justice for input regarding model programs. She advised that citizens
will be allowed to participate, as graduates of the Citizens Police
Academy, in the oral interview boards to be conducted with police
recruits, which will encourage citizen participation in expanded ways
with the Police Department at both the beginning of a police officer's
career and in those instances where there are complaints regarding
actions of police officers.
344
ACTION:
Upon request for clarification, the City Manager advised that the
current review process consists of four ranking officers who make a
recommendation to the Chief of Police and the Chief of Police makes
the final decision on disciplinary action to be taken, the Police Chief
can return matters back to the committee as he deems necessary, and
the four citizens who are being recommended to the panel would be a
part of the process; therefore, a review panel of eight individuals would
make a recommendation to the Chief of Police who would make the
final decision regarding actual disciplinary action in a particular
instance. She called attention to the confidential nature of matters to
be addressed; therefore, there will be a challenge to both represent the
community and also be true to the confidential nature of the issues.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
TRAFFIC-LEGISLATION: Ms. Lander advised that Council is
being requested to repeal the existing inoperative motor vehicle
ordinance and adopt a new ordinance that enacts new provisions that
will assist the City in removing junk cars from the City's residential
neighborhoods. She stated that since undertaking the removal of
inoperative vehicles in 1996, the City has been instrumental in
encouraging its legislators to adopt additional revisions to the Code of
Virginia to address inoperative motor vehicles in urban areas and City
staff has been effective in addressing approximately 4,400 vehicles in
the City of Roanoke alone. She advised that about 95 per cent of
inoperative vehicle complaints were resolved as a result of voluntary
compliance by property owners, and the other five per cent were
resolved through the actual towing of the inoperable vehicle, which
effort has been achieved by using two inspectors from the City
Planning Department that are also responsible for zoning enforcement,
and a third inspector was recently added to the Department of Planning
and Code Enforcement by the City Manager. She presented a brief
overview of the proposed amendments which will streamline and speed
up the vehicle removal process, limit the number of vehicles on a
property, and provide further consistency with state enabling
legislation, as set forth in Section 15.2-906, Code of Virginia;
specifically, the proposed amendments will provide for the following:
Section 20-124: The definition of an inoperable vehicle
has been changed to be consistent with state code; In
order to not be considered inoperable, a vehicle must be
in operating condition, display valid license plates and an
inspection decal that is not expired by more than 60 days;
ACTION:
345
Section 20-125(b): Only one inoperable vehicle is
permitted to be kept that is shielded or screened from
view (i.e. fence, not a tarp); any other inoperable vehicles
must be kept within a fully enclosed building;
Section 20-126(a): Violations must be brought into
compliance within seven calendar days of the notice of
violation (currently ten days);
Section 20-126(c): Notice of an inoperable vehicle
violation is given to the property owner upon which the
vehicle is located and a violation notice (now an orange
sticker) is placed on the car; the requirements for notifying
the vehicle owner have been deferred until after the
vehicle has been removed and there is improved access
to the vehicle identification number; and
Section 20-129: The appeals process has been simplified;
ifa property owner is aggrieved, they can appeal in writing
within seven days of the violation notice; an independent
person appointed by the City Manager will hear the appeal
within ten days of the filing of the appeal.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-PERSONNEL LAPSE FUNDS: The City Manager
submitted a written report advising that salary lapse is generated as a
result of employee turnover and vacancies in City departments; the
status of personnel lapse was reported to Council during the first
quarter of the current fiscal year; the purpose of the report is to
transmit a budget ordinance that encompasses the entire fiscal year,
eliminates the budgeted lapse amount, and adjusts affected
departmental operating budgets; for fiscal year 1999-2000, a salary
lapse of $879,325.00 is budgeted, while the total estimated salary lapse
is actually $1,769,742.00, and has been allocated as more fully set forth
in the report; estimated salary lapse will exceed the initial budgeted
amount by $890,417.00; and a significant portion of this amount was
generated by vacancies in public safety departments.
It was further advised that by using excess lapse funds, the
following departmental funding needs can be addressed:
346
Fire/EMS Department - $150,000.00 for overtime wages to
cover shortages as a result of nine vacant positions and
long-term illnesses.
Communications - $54,000.00 to purchase 60 additional
portable radios associated with the 800 MHz Trunking
Radio Project for the Police Department.
City Manager $43,290.00 for updating computer
equipment, professional assistance with the Community
Relations Task Force Annual Conference, professional
fees to produce the City of Roanoke, Virginia Department
of Economic Development newsletter and the City Page,
and expenses to host the Virginia Municipal League
Conference and the NCAA Championship games.
Billings and Collections - $50,987.00 for overtime costs
associated with implementation of the new utility billing
computer system. The utility billing system interfaces
with the handheld meter reading system and generates
bills and service orders for water/sewer customers.
Economic Development - $106,200.00 to cover economic
development studies, office relocation costs, a new
quarterly newsletter, dues for the Regional Industrial
Facilities Authority, temporary wages due to vacancies,
and recruitment expenses associated with search for the
Director of Economic Development.
Police - $20,000.00 for one-time costs associated with
establishing a satellite police office in the Williamson
Road area.
Circuit Court - $20,000.00 in juror expenses as a result of
an increased number jury trials.
D-Day Memorial - $50,000.00 for a contribution to the
National D-Day Memorial Foundation. This is the fifth and
final payment on a pledge of $250,000.00 over five fiscal
years.
Solid Waste Management - $350,000.00 to cover solid
waste management tipping fees as a result of increased
tonnage from residential collection and the Homeowners'
Disposal Program.
ACTION:
347
The City Manager recommended that Council authorize transfer
of funds between accounts and the use of excess budgeted lapse funds
as identified in Attachment A to the report.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34808-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 78.)
Mr. White moved the adoption of Ordinance No. 34808-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None .......................................... ' ............................ 0.
BUDGET-PUBLIC WORKS: The City Manager submitted a written
report advising that Council was previously advised of funding needs
for environmental commitments related to the Consent Agreements and
clean-up at the Public Works Service Center (PWSC); whereupon, she
transmitted a chart showing the revised amount of funding needs
identified to date, the schedule of expenditures required over the next
three years and recommended funding sources; and in order to meet
legal commitments for the current fiscal year, action by Council is
needed to appropriate or transfer funds totaling $580,805.00 to the
PWSC project.
The City Manager recommended that Council authorize the
transfer of funds, as follows:
A~DroDriation/Transfer From:
Account Name
Account Number
Amount
Roanoke River Flood Reduction 008-056-9620-9003
Public Facility Improvement 008-052-9671-9003
CMERP - FY 1999-00 (Reallocated
from Other Projects - See Attachment)
General Fund Contingency 001-002-9410-2199
$296,182.00
8,416.00
202,000.00
74,007.00
348
ACTION:
Total - Appropriation/Transfer From
$580,605.00
Appropriation/Transfer To:
Account Name
Account Number
Amount
Environmental Issues:
Environmental Consultants/
Subcontractors
Legal Costs
Greenway Project
Environmental Management System
(Lee Faulkner)
Stream Bank Restoration
Audits (PWSC, P&R, ULS, etc.)
008-052-9670-9251
008-052-9670-9252
008-052-9670-9213
008-052-9670-9215
008-052-9670-9216
008-052-9670-9217
$223,t05.00
30,000.00
50,000.00
30,000.00
17,500.00
15,000.00
Subtotal
$365,605.00
Settlement State DEQ:
Annual Hazardous Waste Clean-up
Day (Community Projects)
Greenway Project
008-052-9681-9214
008-052-9681-9213
$ 65,000.00
150,000.00
Subtotal $215,000.00
Total - Appropriation/Transfer To
$580,605.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34809-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 82.)
Mr. Swain moved the adoption of Ordinance No. 34809-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None .......................................................................0.
ACTION:
349
BUDGET-WORKERS COMPENSATION: The City Manager
submitted a written report advising that Workers' Compensation is
defined as "exclusive remedy, under law, for all covered employees for
compensating injuries and occupational diseases arising in the course
of and within the scope of employment"; the City is currently self-
insured for Workers' Compensation liability with excess insurance
above the $1,000,000.00 (per occurrence) level; funding has been
budgeted in the General Fund for the current fiscal year to cover
Workers' Compensation wage and medical payments; and these types
of fringe benefits are budgeted as a lump sum in the non-departmental
category because annual charges for each department are difficult to
accurately project.
The City Manager recommended that Council authorize transfer
of $800,000.00 to cover Workers' Compensation claims in departmental
workers' compensation accounts from the following sources:
Funding Sources:
Account Number Amount
Workers' Compensation - Wages
Workers' Compensation - Medical
001-004-9110-1135 $400,000.00
001-004-9110-t140 $400,000.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergencY budget ordinance:
(#34810-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 83.)
Mr. Harris moved the adoption of Ordinance No. 34810-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-CITY CODE-TOWING CONTRACT: The
City Manager submitted a written report advising that the Roanoke City
Police Department utilizes a "rotating wrecker service list" when
dispatching towing companies to remove vehicles from accident
scenes or when vehicles are otherwise impeding the orderly flow of
350
traffic; to be included on the list, a wrecker service company must sign
the City's Wrecker Service Contract and comply with specific
requirements outlined in the contract; the 1992 Roanoke City Police
Department current Wrecker Service contract no longer provides
adequate compensation for the towing companies, nor does it include
necessary insurance, inspection, and safety requirements; over the last
three months, City representatives from the Police Department, Office
of Management and Budget, and the City Manager's Office have been
working in consultation with representatives of the local towing
industry (Brown & Son, Robert Young, Weststar, and Wood's) to review
and make recommendations for appropriate amendments to the
Wrecker Service contract, Rules and Regulations, and corresponding
sections of the City Code; and the Police Department conducted a
survey to determine how localities across the state meet the towing
needs of the community and discovered that most localities allow
wrecker services to charge market rate prices and tow vehicles to their
private secured lots.
It was explained that proposed major changes in the City's rules
and regulations will allow towing companies to store vehicles in private
secured lots, to charge customers market rates, and to dispose of
vehicles when appropriate; a vehicle will be stored in the City's
impoundment lot only when the Police Department determines that the
vehicle needs to be retained by the City as evidence, which change will
substantially reduce the number of vehicles that are stored at the City's
impound lot; the Police Department and wrecker service companies
have agreed to enhance public safety by ensuring that all tow vehicles
have appropriate safety equipment to protect citizens, personnel, and
the environment; to ensure that towing companies on the City's
wrecker service list charge reasonable towing fees and adhere to the
regulations set forth in the companies' contract with the City, a Towing
Advisory Committee will be appointed by the City Manager, which
Committee will meet quarterly and will be composed of representatives
from the community, City of Roanoke Police Department, other public
safety departments, and the towing industry; and recommended
changes have been reviewed and approved by the City Attorney's Office
and representatives of wrecker service companies that are included on
the Roanoke City Towing list.
The City Manager recommended that Council approve proposed
changes to the City Code; that the City Manager be authorized to
appoint a Towing Advisory Committee; and that the City Manager be
authorized to execute wrecker service contracts.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
351
Following discussion, it was the consensus of Council to refer
the matter back to the City Manager and the City Attorney for review in
regard to inclusion of a non-discrimination clause in all City contracts.
BUDGET-HOUSING/AUTHORITY-DOWNTOWN NORTH-HENRY
STREET REVIVAL COMMITTEE: The City Manager submitted a written
report advising that on August 16, 1999, Council approved the City's
investment concept to provide up to $5 million for a public parking
garage and up to $3 million to improve public infrastructure in the
Greater Gainsboro Redevelopment Area to service the Roanoke Higher
Education Center, the Roanoke Neighborhood Development
Corporation's planned office building, and the development of market
rate apartments in the old Norfolk and Western General Office Building-
South; infrastructure improvements within the public rights-of-way
which include streets, utility systems, streetscapes, construction of a
public parking structure and surface parking areas, and extension of a
public alley, have been sufficiently finalized to identify the need to
acquire and assemble certain parcels of land to allow the garage to be
constructed; and the Roanoke Redevelopment and Housing Authority
has been charged with the responsibility of acquiring and assembling
such property.
It was further advised that a written cooperation agreement
should be executed between the Roanoke Redevelopment and Housing
Authority and the City of Roanoke to specifically outline property
acquisitions and related activities necessary to enable the City to
construct a public parking garage in the Greater Gainsboro
Redevelopment area; an appropriation of $550,000.00 to the Roanoke
Redevelopment and Housing Authority is anticipated to be needed to
secure the necessary properties, including legal and environmental
work; timing is critical to the construction of the garage in order to
insure that all properties will be available prior to anticipated award of
the construction contract; and funds are available in undesignated
capital fund interest to be used for this purpose.
The City Manager recommended that she be authorized to enter
into a Cooperation Agreement with the Roanoke Redevelopment and
Housing Authority and that Council authorize appropriation of
$550,000.00 to provide funds to the Roanoke Redevelopment and
Housing Authority to carry out activities as set forth in said agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
352
(#34811-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 86.)
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34811-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... O.
Mr. Swain offered the following resolution:
(#34812-051500) A RESOLUTION authorizing execution of a
Redevelopment Area Cooperation Agreement between the City of
Roanoke and the Roanoke Redevelopment and Housing Authority to
provide for implementation of certain aspects of the Redevelopment
Plan for the Gainsboro Community Program Area, which Plan was
approved by City Council on January 10, 1972 for the purpose of
revitalizing that part of the City known as the Gainsboro Community.
(For full text of Resolution, see Resolution Book No. 63, page 87.)
ACTION:
Mr. Swain moved the adoption of Resolution No. 34812-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REFUSE COLLECTION-PUBLIC WORKS: The City Manager
submitted a written report advising that on March 20, 2000, Council
authorized use of an alternate method of procurement identified as
"competitive negotiation for other than professional services" to
engage an organization qualified to collect, transport and dispose of
household hazardous wastes for a one day collection event, which is
one of the projects that came out of the agreements between the City
of Roanoke, and the United States and the Virginia Department of
Environmental Quality.
ACTION:
353
It was further advised that specifications were developed and
publicly advertised for the solicitation of proposals to collect, transport,
and dispose of household hazardous wastes during a one day period;
two responses were received and evaluated; and interviews were
conducted with representatives of both organizations; and the Proposal
Evaluation Team selected the firm of ECOFLO, Inc. of Greensboro, N.C.,
to provide the services.
The City Manager recommended that Council accept the proposal
of ECOFLO, Inc., in the amount of $130,000.00, with a project
contingency of $20,000.00, and authorize the City Manager to enter into
a contract, in a form to be approved by the City Attorney, for collection,
transportation and disposal of household hazardous wastes which is
scheduled to be held on June 17, 2000, from approximately 8:00 a.m. to
2:00 p.m.; and funding for the for the project is designated as follows:
$62,500.00 in Account No. 008-052-9672-9214 as part of the
agreement reached with the United States.
$62,500.00 in Account No. 008-052-9681-9214 as part of the
agreement reached with VADEQ.
$5,000.00 from donations received from the City of Salem
in Account No. 008-052-9672-8980.
$20,000.00 Contingency in Account No. 008-052-9672-9214
as part of the agreement reached with the United States.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34813-051500) A RESOLUTION accepting the proposal of
ECOFLO, Inc., for providing the services necessary for a Household
Hazardous Waste Collection Day Event; authorizing the City Manager
to execute a contract for the same; and rejecting other proposals made
to the City for such services.
(For full text of Resolution, see Resolution Book No. 63, page 88.)
Mr. White moved the adoption of Resolution No. 34813-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
35 4
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
TRAFFIC-BUDGET-CONSULTANTS REPORTS-DOWNTOWN
NORTH: The City Manager submitted a written report advising that
Council appointed a committee to examine issues related to
development of property along Henry Street in the Gainsboro
Community; one of the adopted recommendations of the committee
was to study parking in downtown Roanoke; and the study area is
proposed to include the downtown area generally bounded by
Williamson Road, 5th Street, Elm Avenue and Wells Avenue, as well as
the Gainsboro neighborhood.
It was further advised that City staff has requested proposals
from qualified professional service firms to conduct the proposed
parking study, and the firm of Wilbur Smith Associates, Inc., has been
selected to conduct the proposed study, for a contract amount of
$44,000.00; and the study will include an inventory of public and private
parking in downtown Roanoke, an analysis of current and projected
parking demand, an evaluation of the operation of City owned parking
facilities, and a recommendation on appropriate strategies for
improving parking opportunities in downtown Roanoke.
The City Manager recommended that Council authorize the
Director of Finance to transfer $50,000.00 from Capital Improvement
Reserve - Streets and Bridges, to an account to be identified as
Downtown Parking Study, to fund the contract and to provide a
$6,000.00 contingency.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34814-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 89.)
Mr. Hudson moved the adoption of Ordinance No. 34814-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
355
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-ROANOKE CiViC CENTER-CONSULTANTS REPORTS:
The City Manager submitted a written report advising that the Civic
Center facilities are in need of an evaluation of existing HVAC systems
and a logical replacement and maintenance plan; and after
advertisement and interviews, a selection committee selected the firm
of Wiley & Wilson, A Professional Corporation as the best qualified
consultant for the proposed work.
It was further advised that a contract for architectural and
engineering services for an evaluation of the existing HVAC systems,
lighting, ice rink refrigeration needs and replacement plan, in the
amount of $80,000.00, has been negotiated with Wiley & Wilson, A
Professional Corporation, and funding for the services is available in
the fiscal year 2000 Capital Maintenance and Equipment Replacement
Program (CMERP) budget, as follows:
Professional Consultant Services
Contingency
Total Funding
$80,000.00
7,500.00
$87,500.00
The City Manager recommended that Council authorize a
contract for the above described work and that the City Manager be
authorized to execute a contract with Wiley & Wilson, A Professional
Corporation, in the amount of $80,000.00, with a project contingency of
$7,500.00; and that the Director of Finance be authorized to appropriate
$87,500.00 from fiscal year 2000 CMERP to an account in the Civic
Center Fund designated as "Civic Center HVAC Replacement Plan".
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34815-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Civic Center Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 90.)
356
ACTION:
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34815-051500.
The motion was seconded by Mr, Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... O.
Mr. Harris offered the following resolution:
(#34816-051500) A RESOLUTION authorizing a contract with
Wiley & Wilson, A Professional Corporation, for the evaluation of
existing HVAC systems and a logical replacement and maintenance
plan for the Roanoke Civic Center facilities.
(For full text of Resolution, see Resolution Book No. 63, page 92.)
Mr. Harris moved the adoption of Resolution No. 34816-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-PARKS AND RECREATION: The City Manager
submitted a written report advising that the Mill Mountain Park
Improvements Project consists of construction of a new 2,100 square
feet Visitor Center and 1,500 square feet Picnic Shelter in Mill Mountain
Park; on February 7, 2000, Council approved the project at a total cost
of $530,957.00; and Building Specialists, Inc., is the general contractor
and the project is currently under construction.
It was further advised that the Department of Parks and
Recreation has indicated that private donations, in the amount of
$37,000.00, have been collected, with additional pledges in the amount
of $10,000.00 still outstanding, which brings the total amount generated
by private funding to $47,000.00, with ongoing fund raising efforts
continuing so as to reach a total of $50,000.00; the balance of pledges
is anticipated to be collected within 30 days; and the following items
are requested to be added to the project at a cost of $48,260.00:
ACTION:
357
The clerestory windows and required roof
structure, and all structural wood timbers
$ 45,435.00
The exterior concrete masonry units
$ 2,825.00
Cost Summary for the project is as follows:
Amount of initial Contract
Proposed Change Order No. 1
$530,957.00
48,260.00
Total Amount of Proposed Contract
$579,217.00
The City Manager recommended that she be authorized to
execute Change Order No. 1, in the amount of $48,260.00, with Building
Specialists, Inc., subject to the City receiving all necessary funding
before Change Order No. 1 is executed, and appropriate $48,260.00 to
Mill Mountain Park Improvements, Account No. 008-052-9711-9003, and
establish an accounts receivable to be designated as "Private Party
Contributions - Mill Mountain Visitors Center" in the amount of
$48,26O.OO.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34817-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book ~1o. 63, page 92.)
Mr. Harris moved the adoption of Ordinance No. 34817-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency ordinance:
(#34818-051500) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 1 to the City's contract with Building
Specialists, Inc., for improvements to Mill Mountain Park; and providing
for an emergency.
358
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 93.)
Mr. Harris moved the adoption of Ordinance No. 34818-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
CITY CODE-WATER RESOURCES-CONSULTANTS REPORTS:
The City Manager submitted a written report advising that on March 20,
2000, a seven member citizens committee appointed by Council
concluded its work which began in April 1998 by formally presenting its
recommendations to Council on the consultant's final report regarding
the Carvins Cove Comprehensive Land Use Plan; Chairperson
Elizabeth T. Bowles and Vice-Chairperson M. Rupert Cutler addressed
Council and strongly supported the recreational activities in the plan
with an emphasis on and a reminder that protection of Roanoke's water
supply remains its number one objective; and after discussion and
public comment, Council referred the report to the City Manager for
recommendation.
It was further advised that the Carvins Cove Reservoir Citizens
Advisory Committee recommended that Council: (1) direct City staffto
prepare, with citizen involvement, a management plan for water quality
protection and recreation use of the City owned Carvins Cove
Reservoir, based on the Whitesell Orrison conceptual land use plan,
which covers such issues as trail redevelopment and user fees; and (2)
initiate joint planning efforts with representatives of Roanoke and
Botetourt Counties to assure long term protection of those parts of the
Carvins Cove Reservoir watershed not owned by the City to avoid
contamination of the parts of Catawba and Tinker Creeks which lie
above the tunnels into Carvins Cove Reservoir; and the Water
Department has met with the Department of Parks and Recreation and
key persons associated with the Mayor's Committee for People with
Disabilities regarding future implementation of the Plan.
The City Manager pointed out that the City Administration
accepts the report as a conceptual document that should guide future
decision-making in the management of the property and agrees with its
recommendations, with three exceptions: (1) The use of gasoline-
powered boat motors up to but not exceeding ten horsepower should
be allowed to continue; the reservoir is a large body of water and
359
electric trolling motors would not allow boats to safely return to the
docks during inclement weather; (2) open hunting should not be
allowed; however, the City administration would reserve the right to
use selective means to control any animal population that presents a
threat to the water supply with controlled hunting as a tool of last resort
and (3) the existing picnic area should not be moved, but erosion
control measures should be considered to address the concerns of the
consultant's report recommending relocation of the picnic shelter.
It was noted that the City administration supports the joint
management of the reservoir by the Water Department and the
Department of Parks and Recreation as presented in the consultant's
report by assigning responsibility for water supply matters to the Water
Department and administration of recreational activities to the
Department of Parks and Recreation; and the Director of Utilities,
subject to the City Manager's approval, should have the final decision
regarding the suitability of proposed recreational and other activities
in the Cove.
It was advised that the Water Department has budgeted for
installation of remote control gates for Catawba and Tinker tunnels; the
City is mandated by the 1996 Safe Drinking Water Act amendments to
complete a Source Water Assessment Plan in accordance with the
State Health Department's guidelines that will further address or
identify potential threats to the water supply in the reservoir to include
evaluation of the impact of farming (e.g., 200 cow farm upstream of
tunnel intake) on the water quality of receiving streams; the Source
Water Assessment Plan, to be completed by January 2001, is a
comprehensive study that will identify the boundaries of the
assessment areas that supply public water and inventory contaminants
and assess water system susceptibility to contamination, and the study
should enable the City to address and/or identify concerns regarding
Mr. Rupert Curler's comments on land use in the Catawba and Tinker
watersheds; and the City administration suggests that the issue of a
conservation easement agreementwith the Western Virginia Land Trust
and the Virginia Outdoors Foundation should be further evaluated as
to precise restrictions.
The City Manager transmitted information regarding the Virginia
Mountain Bike Patrol, a service currently provided at Explore Park,
which is a volunteer organization that enters into an agreement with
land managers to patrol trails designated for cycling; the program is
beneficial and the City administration will recommend the program for
support of the Land Use Plan as the City develops additional details of
recreation management.
360
ACTION:
The City Manager recommended that Council adopt the Carvins
Cove Land Use Plan proposed by Whitesell Orrison, Inc., with the above
described modifications and adopt a resolution to amend the City Code
with regard to the following permitted activities at Carvins Cove
Reservoir:
Hiking
Bicycling
Horseback riding
Picnicking
Fishing
Boating
Use of gasoline boat motors not exceeding ten
horsepower except for designated patrol personnel
authorized by the City Manager.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34819-051500) AN ORDINANCE amending subsection (b) of
§35-17, Designation and general use of recreational area, and §35-30,
Possession or discharge of firearms, of Division I. Generally, of Chapter
35, Offenses-Miscellaneous, of the Code of the City of Roanoke (1979),
as amended, to permit additional uses of the Carvins Cove area; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 94.)
Mr. Harris moved the adoption of Ordinance No. 34819-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Elizabeth T. Bowles, Co-Chair, Carvins Cove Land Use Advisory
Committee, appeared before Council in connection with the report and
advised that the Committee's first interest is in protecting the quality of
water and the safety of persons using Carvins Cove.
361
TRAFFIC-CITY CODE-LEGISLATION: The City Manager submitted
a written report advising that on March 20, 2000, Council amended
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of
Roanoke (1979), as amended, to regulate inoperable motor vehicles on
any property zoned or used for residential purposes, or on any property
zoned for commercial or agricultural purposes; Council was advised
that an additional zoning inspector position had been transferred to the
code enforcement area to strengthen the City's efforts and assist the
existing two inspectors handling inoperable vehicles and zoning
issues; and Council was advised that additional amendments to the
inoperable vehicle code would be forthcoming to further improve
enforcement of inoperable vehicles.
It was further advised that the following amendments to the
inoperable vehicle ordinance are proposed to streamline and speed up
the vehicle removal process, limit the number of vehicles on a property,
and provide further consistency with state enabling legislation
contained in Section 15.2-905, Code of Virginia, 1950, as amended:
Section 20-124: The definition of an inoperable vehicle has
been changed to be consistent with state code. In order
to not be considered inoperable, a vehicle must be in
operating condition, display valid license plates and an
inspection decal that is not expired by more than 60 days.
Section 20-125(b): Only one inoperable vehicle is
permitted to be kept that is shielded or screened from
view (i.e. fence, not a tarp). Any other inoperable vehicles
must be kept within a fully enclosed building.
Section 20-126(a): Violations must be brought into
compliance within seven calendar days of the notice of
violation (currently ten days).
Section 20-126(c): Notice of an inoperable vehicle violation
is given to the property owner upon which the vehicle is
located and a violation notice (now an orange sticker) is
placed on the car. The requirements for notifying the
vehicle owner have been deferred until after the vehicle
has been removed and there is improved access to the
vehicle identification number.
362
ACTION:
Section 20-129: The appeals process has been simplified.
If a property owner is aggrieved, they can appeal, in
writing, within seven days of the violation notice. An
independent person appointed by the City Manager will
hear the appeal within ten days of the filing of the appeal.
In addition to the above amendments, it was noted that City staff
also is revising the City's contract for towing inoperable vehicles to
ensure better service and improve removal procedures; (this contract
is separate from the towing contract under consideration for vehicles
on public right-of-way); and these amendments and future towing
contract changes should result in inoperable vehicles being brought
into compliance or removed within 21 days instead of the current 30-45
day period.
The City Manager recommended that Council adopt an ordinance
authorizing amendments to Chapter 20, Motor Vehicles and Traffic, of
the Code of the City of Roanoke (1979), as amended; which
amendments are proposed in an effort to enhance the overall quality of
life in Roanoke's residential neighborhoods and to abate "junk car"
nuisances that are of concern to citizens.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34820-051500) AN ORDINANCE repealing Article V, Keeping of
Inoperative Motor Vehicles, of Chapter 20, Motor Vehicles and Traffic,
Code of the City of Roanoke (1979), as amended, and adopting a new
Article VI, Keeping of Inoperable Motor Vehicles, in Chapter 20; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 96.)
Mr. Harris moved the adoption of Ordinance No. 34820-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
ACTION:
363
CITY NURSING HOME-TOTAL ACTION AGAINST POVERTY-WEST
END CENTER: The City Manager submitted a written report advising
that the Roanoke City Nursing Home is scheduled for demolition in the
very near future; kitchen equipment is located in the facility that could
serve other organizations; Total Action Against Poverty's Transitional
Living Center (TAP-TLC) submitted a proposal requesting Community
Development Block Grant (CDBG) funds for, among other items,
replacement of the walk-in cooler/freezer in the TAP-TLC kitchen,
however, no CDBG funds were budgeted for TAP's request; the West
End Center for Youth is in the process of purchasing property located
at 1210 Patterson Avenue, S. W., and has requested kitchen equipment
to be installed in the building as they expand services; and funding
from CDBG will assist in purchase of the building.
It was further advised that the former Roanoke City Nursing
Home facility houses various pieces of kitchen equipment; a cooler/
freezer, which was purchased with General Funds, can be transferred
to TAP-TLC, and other available equipment could be transferred to the
West End Center; and equipment including the cooler/freezer must be
removed since the nursing home facility is scheduled for demolition.
In a good faith effort to assist two valuable entities in the City of
Roanoke, the City Manager recommended that she be authorized to
transfer the cooler/freezer currently located in the Roanoke City
Nursing home facility to the TAP-TLC facility and other kitchen
equipment, as needed, to the West End Center.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34821-051500) A RESOLUTION authorizing the transfer of
kitchen equipment from the former Roanoke City Nursing Home to Total
Action Against Poverty's Transitional Living Center (TAP-TLC) and the
West End Center for Youth, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 63, page 101.)
Mr. Swain moved the adoption of Resolution No. 34821-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
364
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
BUDGET-ECONOMIC DEVELOPMENT: The City Manager
submitted a written report advising that each fiscal year, Office of
Management and Budget staff monitor departmental and operating
expenses budgets and capital projects budgets to ensure that
expenditures are in line with budgeted amounts; and certain economic
development capital projects will require additional funding for
expenditures that will occur this fiscal year:
Economic Development-Capital Projects $332,931.00
Additional funds are needed for pending Economic
Development initiatives, studies, and promotional
materials.
It was further advised that with over three quarters of the fiscal
year complete, revenue trends indicate the following revenue sources
will outperform their estimate by a significant amount:
The personal property estimates were set conservatively
for fiscal year 2000 due to Iow growth in fiscal year 1998.
It is now apparent that it will outperform estimates for
fiscal year 2000.
The City will hold a second surplus equipment sale this
fiscal year, which is anticipated to generate revenue
beyond the estimate.
The following revenue estimate adjustments are recommended:
Personal Property Tax
Sale of Surplus Property
Total
$445,000.00
50,000.00
$495,000.00
It was noted that the School Board receives 36.42 per cent of
local tax revenues according to the formula used by the City and school
administration to share revenues; based on the above revenue estimate
adjustments, the School Board will receive an additional $162,069.00
of funding; (revenue from sale of surplus property is not shared); and
the amount of revenue available for City administration funding needs
totals $332,931.00.
365
The City Manager recommended that Council approve
adjustments to the fiscal year 2000 budget and appropriate funds, as
follows:
Revenues:
PemonalPropertyTax
Sale of Surplus Property
(001-020-1234-0130) $445,000.00
(001-020-1234-0861) 50,000.00
Total $495,000.00
Expenditures:
Transfer to School Fund (001-004-9310-9530)
Transfer to Capital Projects Fund
- Economic Development (001-004-9310-9508)
$162,069.00
332,931.00
Total $495,000.00
She further recommended that Council appropriate funds totaling
$332,931.00 to an account in the Capital Projects Fund to be
established by the Director of Finance and designated as "South
Jefferson".
ACTION-
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34822-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 102.)
Mr. Hudson moved the adoption of Ordinance No. 34822-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
CITY CODE-PENSIONS: The City Manager and Director of
Finance submitted a joint report advising that the 1994 session of the
Virginia Acts of Assembly requested the Virginia Retirement Systems
366
(VRS) and the Association for Municipal Retirement Systems of Virginia
(AMRS) to study the portability of retirement benefits between the
Commonwealth and its political subdivisions; and the following
political subdivisions have established local retirement plans in lieu of
participating in VRS:
Cities of:
Charlottesville
Danville
Falls Church
Newport News
Norfolk
Portsmouth
Richmond
Roanoke
Counties of:
Arlington
Fairfax
Powhatan
Town of: Farmville
The Portsmouth retirement system was closed to any new employees
after July 1, 1995; and Powhatan and Farmville have defined
contribution plans.
It was further advised that on December 18, 1995, Council
adopted Resolution No. 32792 authorizing the concept of portability;
the 1996 Session of the Virginia Acts of Assembly approved portability
of service credit between the VRS and certain political subdivisions of
the Commonwealth having defined benefit plans (Section 51.1-143.1
and 51.1-801.1 of the Code of Virginia, as amended); pension portability
provides employees with the opportunity to transfer their pension
benefits when they transfer from one Virginia government employer
and go to another; major advantages of portability are recruiting,
encourage job opportunity mobility, provide more adequate retirement
benefit and reduce record maintenance and costs; and portability of
retirement benefits between the Commonwealth and its political
subdivisions is a benefit current employees have requested.
It was explained that portability issues that must be considered
in transfer agreements are: years of service may not transfer year for
year; after assets are transferred, members agree to forfeit all rights to
benefits t, nder the original plan; and reciprocal agreements must be
established with each system - potentially ten agreements; and each
retirement system has different structures and actuarial assumptions.
ACTION:
367
The City Manager and the Director of Finance recommended that
Council approve portability and authorize the Board of Trustees to
approve portability agreements with other Virginia public retirement
plans; portability is recommended only for members of the Employees'
Supplemental Retirement System (ESRS); there are approximately 159
current City employees who are members of the Employees' Retirement
System (ERS), therefore, it is recommended that a window of
opportunity be available from July 1 through July 31 for those
employees to transfer to the ESRS.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34823-051500) AN ORDINANCE amending Chapter 22.1,
Pensions and Retirement., of the Code of the City of Roanoke (1979), as
amended, by amending §22.1-22, Definitions, with regard to the
definition of "membership service", and by adding a new §22.1-43.1,
Portability of service - ESRS; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 103.)
Mr. Swain moved the adoption of Ordinance No. 34823-051500.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#34824) AN ORDINANCE amending and reordaining §22.1-3,
Membership Generally, of Chapter 22.1, Pensions and Retirement, of
the Code of the City of Roanoke (1979), as amended, by adding a new
subsection, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 128.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
368
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
CITY ATTORNEY:
CITY CODE-PENSIONS-COUNCIL: The City Attorney submitted
a written report transmitting an ordinance which will allow beneficiaries
of the City's retirement plan who are drawing a pension, and who are
elected to City Council, to elect either to discontinue receiving such
pension and to accrue additional service credit, or to continue to
receive the pension, but forego the accrual of additional service credit,
which ordinance was reviewed by Mays and Valentine, legal advisors
to the City's Pension Plan, who advised that the ordinance is consistent
with pension plan laws.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34825) AN ORDINANCE amending Chapter 22.1, Pensions and
Retirement, of the Code of the City of Roanoke (1979), as amended, by
amending §22.1-11, Restoration of beneficiaries to membership, by the
addition of a new subsection (e) to provide an option to certain
beneficiaries regarding pension benefits and additional creditable
service; and providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 129.)
The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS: The City Attorney submitted a
written report advising that on May 1,2000, Council adopted Ordinance
No. 34779-050100 accepting the bid of Aaron J. Conner, General
Contractor, Inc., for the Clara Avenue and Knollwood Road Culvert
Replacement and the Deyerle Road Storm Drain Project; and during
369
contract review process, it was discovered that two numbers were
inadvertently transposed in the bid amount in Ordinance No. 34779-
050100.
ACTION:
The City Attorney transmitted a measure correcting the bid
amount from $537,301.90 to the correct amount of $573,301.90.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34826-051500) AN ORDINANCE amending Ordinance No. 34779-
050100 to correct the bid amount for the award of a contract to replace
the undersized street culverts on Clara Avenue and Knollwood Road,
and constructing a storm drain system along Deyerle Road near
Valentine Avenue; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 105.)
Mr. Hudson moved the adoption of Ordinance No. 34826-051500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES:
TRAFFIC-BUDGET-SIGNALS AND ALARMS-STREETS AND
ALLEYS: Council Member Carroll E. Swain, Chairperson, Bid
Committee, presented a written report on behalf of the Committee, in
connection with bids received by the City for signalization of the
Plantation Road/Preston Avenue intersection. ~'
The Bid Committee recommended that Council accept the bid of
J. B. Mook'e Electrical Contractor, Inc., in the amount of $63,423.00, in
a form to be approved by the City Attorney, with a project contingency
of $8,000.00, and 90 consecutive calendar days for completion of the
work; and authorize the Director of Finance to transfer $71,423.00 from
1999 bond Account No. 008-052-9709-9191, to a new account to be
designated as Signalization of Plantation Road/Preston Avenue.
37,0
ACTION:
ACTION:
The City Manager concurred in the recommendation of the Bid
Committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34827-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 106.)
Mr. Swain moved the adoption of Ordinance No. 34827-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34828-051500) AN ORDINANCE accepting the bid ofJ. B. Moore
Electrical Contractor, Inc., for the signalization of Plantation
Road/Preston Avenue, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 107.)
Mr. Swain moved the adoption of Ordinance No. 34828-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
371
SIDEWALK/CURB AND GUTTER-BUDGET-STREETS AND
ALLEYS: Council Member Carroll E. Swain, Chairperson, Bid
Committee, presented a written report on behalf of the Committee, in
connection with bids received by the City for completion of the year
2000 paving program.
The Bid Committee recommended that Council accept the bid of
Adams Construction Company, in the amount of $1,952,443.10, in a
form to be approved by the City Attorney, and establish a contingency
of $64,350.00 and 180 consecutive calendar days for completion of the
work; appropriate $300,000.00 in CMERP funding to Street Paving,
Account No. 001-052-4120-2010; transfer $100,000.00 from Transfer to
Capital Projects Fund (fiscal year 1999-2000) to Street Paving, Account
No. 001-052-4120-2010; and reject all other bids received by the City.
The City Manager concurred in the recommendation of the Bid
Committee.
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34829-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 108.)
Mr. Swain moved the adoption of Ordinance No. 34829-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34830-051500) AN ORDINANCE accepting the bid of Adams
Construction Company for paving and profiling of various streets, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
372
ACTION:
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 109.)
Mr. Swain moved the adoption of Ordinance No. 34830-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... O.
SEWERS AND STORM DRAINS-BUDGET: Council Member
Carroll E. Swain, Chairperson, Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for construction of the Chesterton Street Sanitary Sewer
Replacement project.
The Bid Committee recommended that Council authorize the City
Manager to execute a contract with J. P. Turner and Brothers,
Incorporated, in a form acceptable to the City Attorney, in the amount
of $80,015.00, with a project contingency of $7,985.00, and 90 days for
completion of the work; reject all other bids received by the City; and
authorize the Director of Finance to appropriate $98,000.00 from Sewer
Fund Retained Earnings to a project account designated as
"Chesterton Street Sewer Project" and provide for a project
contingency and engineering of the project.
The City Manager concurred in the recommendation of the Bid
Committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34831-051500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 110.)
Mr. Swain moved the adoption of Ordinance No. 34831-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
373
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34832-051500) AN ORDINANCE accepting the bid ofJ. P. Turner
and Brothers, Incorporated, for installing approximately 1,000 feet of
sewer main along Chesterton Street, upon certain terms and conditions
and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance~ see Ordinance Book No. 63, page 111.)
Mr. Swain moved the adoption of Ordinance No. 34832-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
RAIL SERVICE: Mr. White advised that for a number of years, the
Mayor has advocated the return of passenger rail service to the
Roanoke Valley and to that end, he has met with officials in
Washington, D. C. and Richmond, Virginia, to address the issue. He
spoke in support of appointment of a committee to insure that the
Roanoke Valley's interest in passenger rail service is protected, and
advocated and that the Roanoke Valley is a part of any final decisions
regarding funding. He suggested that Council appoint a Passenger Rail
Service Study Committee composed of the following persons:
374
Mayor David A. Bowers
City Manager Darlene L. Burcham
Executive Director of Downtown Roanoke, Inc., R. Matthew Kennell
State Senator John S. Edwards
Council Member Carroll E. Swain
Mr. White moved that Council appoint a Passenger Rail Study
Committee composed of the above named individuals, the primary
purpose of which will be to advocate passenger rail service to the
Roanoke Valley and that the committee will serve for a period of three
years from the date of appointment. The motion was seconded by Mr.
Hudson and adopted by the following vote:
AYES: Council Members White, Harris, Hudson, Swain and Mayor
Bowers ........................................................................................ 5.
NAYS: Council Member Wyatt ................................................ 1.
Ms. Wyatt requested that the record reflect that not having had
any previous discussions with Mr. White regarding the motion, and this
being her first knowledge of the proposal to appoint a Passenger Rail
Study Committee, she could not support the motion.
Mayor Bowers and Council Member Swain advised that they
would serve at the pleasure of the current Council and the incoming
Council as of July 1, 2000.
ROANOKE NEIGHBORHOOD PARTNERSHIP: Vice-Mayor Harris
advised that in the past, Council has participated in neighborhood tours
and requested that the City Manager work with the Roanoke
Neighborhood Partnership Steering Committee to reinstate late
afternoon neighborhood tours within the next 30 - 60 days.
Without objection by Council, the Mayor advised that the matter
would be referred to the City Manager.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 5:55 p.m., the Mayor declared the meeting in recess.
At 6:50 p.m., the meeting reconvened in the Council Chamber
with all Members of the Council in attendance, Mayor Bowers presiding.
ACTION:
ACTION:
375
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY
RESOURCE AUTHORITY: The Mayor advised that there is a vacancy on
the Roanoke Valley Resource Authority Board of Directors created by
the resignation of Kit B. Kiser, and called for nominations to fill the
vacancy.
Mr. Swain placed in nomination the name of Robert K. Bengtson.
There being no further nominations, Mr. Bengtson was appointed
as a City Representative to the Roanoke Valley Resource Authority
Board of Directors, for a term ending December 31, 2000, by the
following vote:
FOR MR. BENGTSON: Council Members White, Wyatt, Harris,
Hudson, Swain and Mayor Bowers .................. -"- ............................ 6.
At 6:53 p.m., the Mayor declared the meeting in recess until
7:00 p.m.
On Monday, May 15, 2000, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
376
PRESENT: Council Members William White, Sr., Linda F. Wyatt,
Wendell H. Butler (officially took his seat on Council to fill the
unexpired term of James O. Trout, deceased, ending June 30, 2000),
C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor
David A. Bowers .......................................................................... 7.
ABSENT: None ................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William
M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-
Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Cub Scouts, Pack #1, First Presbyterian Church.
LOCAL COLORS: Ms. Pearl Fu, representing the Roanoke
Region, National Conference for Community and Justice, the
organization that adopted Local Colors, advised that the year 2000
Local Colors celebration will be bigger and better, having grown from
only four countries ten years ago to over 60 countries to be represented
in the year 2000 celebration. She invited Council Members to attend
activities on Sunday, May 21, 2000 from 12:00 noon until 5:00 p.m., on
the City Market and inside Center in the Square; whereupon she
introduced some of the participants who were dressed in native
costume.
Wendy Moore, Executive Director, NCC J, expressed appreciation
to Council for a grant through the Citizen Services Committee that will
allow Local Colors to be a year round program by conducting training
sessions with teachers in Roanoke Valley schools, and workplace
diversity activities for inner faith programs.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council orr Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. and Mrs. A.
Dean Wilson that a 0.34 acre tract of land located at 4301 - 4305
Appleton Avenue, N. W., identified as Official Tax No. 6380108, be
ACTION:
377
rezoned from RS-3, Residential Single-Family District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 27 and Thursday, May 4, 2000, and
in The Roanoke Tribune on Thursday, May 4, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that the
request be approved, advising that rezoning the small strip of land is
reasonable and will have no adverse effect on the adjacent residential
area, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34833) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 638, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 130.)
The motion was seconded by Mr. Hudson..
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34833 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butlerand Mayor Bowers ............................................................... 7.
NAYS: None ....................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Consultants in
Cardiology Services, Inc., that a tract of land located on the north side
of Franklin Road, S. W., identified as Official Tax No. 1280602, be
378
ACTION:
rezoned from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 27 and Thursday, May 4, 2000, and
in The Roanoke Tribune on Thursday, May 4, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
petitioner proposes to use the site as a medical facilities complex
consisting of medical clinics, offices, laboratories and related retail and
medical service establishments, was before Council.
The City Planning Commission recommended that Council
approve the request, subject to certain proffered conditions.
(For full text, see report on file in the City Clerk's Office.)
Daniel F. Layman, Jr., Attorney, appeared before Council in
support of the request of his client.
Mr. White moved that the following ordinance be placed upon its
first reading:
(#34834) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 128, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 131.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34834 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
ACTION:
379
PARKS AND RECREATION-ROANOKE VISION, COMPREHENSIVE
DEVELOPMENT PLAN: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke that the City's Comprehensive Development Plan for Roanoke,
an element of Roanoke Vision, be amended to include the Parks Master
Plan as an element of said Plan, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000, and Sunday, May 7, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the Comprehensive Parks and Recreation Master Plan
and formally adopt the Plan as an element of the City's Comprehensive
Plan, Roanoke Vision, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34835-051500) A RESOLUTION approving the Comprehensive
Parks and Recreation Master Plan, and amending Roanoke Vision, the
City's Official Comprehensive Development Plan for Roanoke, to
include the Comprehensive Parks and Recreation Master Plan.
(For full text of Resolution, see Resolution Book No. 63, page 112.)
Mr. Hudson moved the adoption of Resolution No. 34835-051500.
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons who would like to
address the matter; whereupon, the following persons appeared before
Council.
Ms. Kathy Hill, 509 Arbor Avenue, S. E., expressed concern that
the Parks Master Plan does not identify what is to be done in specific
parks, but instead summarizes overall plans for Roanoke's parks. She
added that the report does not refer to parks like Piedmont,
Morningside, and Eureka which were not referred to in the last Parks
Master Plan and the City is about to embark on another five to ten year
plan that makes no mention of those parks. She referred to two specific
neighborhoods that do not have parks: Edgewood/Morwanda Summit
380
off Melrose Avenue and the Ridgewood neighborhood. She advised
that some parks have restroom facilities, lighting, playground
equipment, new signs, etc., while other City parks do not have the same
amenities, and some neighborhoods apply for mini grants through the
Roanoke Neighborhood Partnership to address their needs. She stated
that Piedmont Park does not have a basketball court, a baseball
diamond, or a soccer field, etc., the park caters to children ages two
through ten and beyond age ten, there is nothing for children to do
because they prefer a hard surface to play on; therefore, she requested
that the goals for Piedmont Park be addressed through the Parks
Master Plan. She called attention to previous discussions about
spending millions of dollars to replace Victory Stadium, and advised
that Victory Stadium should be renovated and the remainder of the
funds should be used to upgrade some of Roanoke's parks.
Beverly T. Fitzpatrick, Jr., Chairperson, Citizens Advisory
Committee for the Parks and Recreation Master Plan, advised that Ms.
Hill has expressed some of the concerns that were expressed by the
Citizens Advisory Committee and the 1100 citizens that participated in
the Parks Master Plan study. He explained that it was not the intent of
the study to decide which parks would be closed, or which parks would
receive ir~dividual playgrounds; however, once Council approves the
Master Plan, Phase I will involve such issues as equity and safety to
insure that amenities are distributed appropriately to all parks
throughout the City.
The Mayor requested that the Director of the Department of Parks
and Recreation meet with Ms. Hill to discuss her concerns.
Resolution No. 34835-051500 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ............................................................... 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, May 15,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a proposal of the City of Roanoke to convey, by quitclaim deed,
portions of City owned property located adjacent to the tracks of
Norfolk Southern Railway Company between Second Street and South
Jefferson Street, the matter was before the body.
ACTION:
381
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, May 7, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#34836) AN ORDINANCE authorizing the conveyance by
quitclaim deed to adjacent landowners any interest the City may have
in the residual portions of properties located to the rear of Warehouse
Row, adjacent to the railroad tracks of Norfolk Southern Railway
Company, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 133.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34836 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
BONDS/BOND ISSUES-FLOOD REDUCTION/CONTROL: Pursuant
to instructions by Council and Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 15, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke that Council approve a resolution authorizing the City to
contract a debt and issue general obligation public improvement bonds
of the City, in the principal amount of $7,500,000.00, for the purpose of
providing funds to defray the cost of the Roanoke River Flood
Reduction Project; a needed permanent public improvement, including,
without limitation, channel widening, construction of protective dikes
or berms in critical areas, flood proofing of certain buildings at the
City's Sewage Treatment Plant, replacement of Iow water bridges,
construction of a recreational trail and acquisition and construction of
a flood warning system, and acquisition of real property for the
foregoing: the general obligation public improvement bonds authorized
for issuance under the proposed resolution are to be issued under the
382
ACTION:
Public Finance Act of 1991, Title 15.2, Chapter 26, of the Code of
Virginia, 1950, in lieu of and in substitution for, and not in addition to
the general obligation bonds approved for issuance under the Charter
of the City of Roanoke at the special election held in the City on April
11, 1989, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Monday, May 1,2000, and Monday, May 8, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34837-051500) A RESOLUTION authorizing the issuance and
sale of seven million five hundred thousand dollars ($7,500,000.00)
principal amount of City of Roanoke, Virginia, general obligation public
improvement bonds; fixing the form, denomination and certain other
details of such bonds; authorizing the preparation of a preliminary
official statement and an official statement and the distribution thereof
and the execution of a certificate relating to such official statement;
authorizing the execution and delivery of a continuing disclosure
certificate relating to such bonds; otherwise providing with respect to
the issuance, sale and delivery of such bonds; and authorizing and
providing for the issuance and sale of a like principal amount of general
obligation public improvement bond anticipation notes in anticipation
of the issuance and sale of such bonds.
(For full text of Resolution, see Resolution Book No. 63, page 113.)
Mr. Hudson moved the adoption of Resolution No. 34837-051500.
The motion was seconded by Mr. Swain.
Thr Mayor inquired if there were persons presentwho would like
to address the matter whereupon, Elizabeth Belcher, Roanoke Valley
Greenways Coordinator, advised that many persons from all walks of
life use and enjoy the Roanoke River for recreation and Roanoke
should not lose site of the valuable resource that it has in the Roanoke
River. As the City moves forward with the flood reduction project, she
requested the following: (1) continue to review the project critically to
insure that the Roanoke River continues to be a river and not a storm
water management facility; and (2) that the greenway project not be
forgotten and that the City find ways to construct the greenway in
conjunction with the flood control project which will be the most
economical way to address the matter.
383
Resolution No. 34837-051500 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 15, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
City of Roanoke to amend and revise Sec. 36.1-693, Notice of hearing,
of the Code of the City of Roanoke (1979), as amended, to provide for
certain forms of notification of the owners of property which is subject
to a rezoning, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000, and Sunday, May 7, 2000.
A report of the City Planning Commission advising that a
massive rezoning of over 1,100 properties in Greater Raleigh Court was
undertaken by the Planning Commission in December, 1999, which
required the individual posting of each property that was proposed for
rezoning; this posting, or notice of hearing for the Planning
Commission, was required by the City's zoning regulations and is in
addition to the individual mailing notice to property owners and legal
advertising requirements (two ads) stipulated by the Code of Virginia;
and the posting activity in Greater Raleigh Court required several days'
work for approximately 15 City staff in preparing and placing notices on
the subject properties.
It was further advised that future rezonings of similar size may
occur in the future to correct zoning and land use patterns in
accordance with prepared neighborhood plans; in an effort to modify
this labor intensive effort to one that is more reasonable to implement,
the Planning Commission considered a request to amend the zoning
ordinance; and two alternatives were considered, i.e.: (1) eliminate the
provision entirely or (2) require the individual posting of properties, if
they were 25 or less in number, and the posting of notices at street
intersections if greater than 25 properties are affected.
It was explained that on February 22, 2000, these alternatives
were shared with 28 City neighborhood leaders in the form of a letter
requesting comments; staff received two comments from Evelyn
Bethel, representing Historic Gainsboro, who advocated the alternative
384
that required posting of 25 properties or less and posting any higher
number at intersections and Bill Bestpitch, representing Old
Southwest, Inc., who advocated the posting of all properties, regardless
of the number; and the matter was also discussed at a President's
Council meeting in March and received general support from those in
attendance for the change that allowed posting at intersections for
properties greater than 25.
The City Planning Commission recommended that Council
approve a zoning ordinance amendment for the posting of properties
for Planning Commission public hearings; the revised provision will
continue to provide for posting of hearings before the Planning
Commission; if there are 25 or less properties involved, each property
would be posted; however, if there are more than 25, street
intersections would be posted notifying the public of the hearing; and
these notices will be in addition to written notification of all affected
property owners and two legal advertisements, as required by State
law.
(For full text, see report on file in the City Clerk's Office.)
The Mayor inquired if there were persons in attendance who
would like to address the matter; whereupon, the following persons
spoke.
Mr. William D. Bestpitch, 381 Washington Avenue, S. W., referred
to the report of the City Planning Commission which states that two
alternatives were under consideration and further states that on
February 22, 2000, the two alternatives were shared with 28 City leaders
in the form of a letter requesting their comments. He advised that his
copy of the letter dated February 22, 2000, requested comments on the
first alternative, however, the second alternative was not included, nor
was it communicated at any other subsequent time, therefore, he could
not say whether Old Southwest, Inc., as an organization, would support
or oppose the alternative that is presently before Council to post the
notice of rezoning of property at intersections of 25 properties or more.
He stated that in the interest of better communication with citizens and
neighborhood groups, good practice would dictate that they be copied
on reports of the City Planning Commission so they will know that the
information which is being presented to Council represents their
involvement.
Mr. James Armstrong, 619 Highland Avenue, S. W., advised that
the proposal stems from notification requirements relative to the major
zoning change that Council approved in Raleigh Court. He stated that
385
he was impressed with the Raleigh Court proposal as it worked its way
through the process and the degree to which the current notice
requirements did an effective job in communicating the character and
magnitude of the proposed zoning change to adjoining property owners
and to other members of the Raleigh Court neighborhood who may or
may not have been involved with the neighborhood association and to
those who do not live in Raleigh Court who were not as familiar with
the proposal. He advised that having worked in local government for
a number of years, he understands the nuisance that notice
requirements represent for Planning Departments and City Planning
Commissions, but in the case of a zoning change such as the Raleigh
Court issue, the nuisance was worth the effort because it did a good
job in keeping persons informed of the changes that were being
proposed. He added that the alternative he is familiar with would not
accomplish that end and agreed with Mr. Bestpitch that he was
unaware of another alternative until this evening. Although it
represents somewhat of a compromise, he stated that he does not
believe that posting notices at corners of City blocks would be as
effective in communicating a large zoning change as was the procedure
that was used in the Raleigh Court rezoning. He advised that he
supports the concept of making local government as efficient as
possible, but current notification requirements have done a good job
in terms of keeping persons informed.
Ms. Wyatt offered a substitute motion that the matter be referred
back to the City Planning Commission for further study, report and
recommendation to Council. The motion was seconded by Mr. Harris
and adopted.
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-ZONING:
Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 15, 2000, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of the City of Roanoke to amend and
revise Sec. 36.1-590, Generally, Sec. 36.1-593, Nonconforming
structures, and Sec. 36.1-594, Nonconforming uses of structures, of the
Code of the City of Roanoke (1979), as amended, to permit the
reconstruction, but not enlargement, of a nonconforming structure in
the event of any damage to the structure from fire, flood or other
natural disaster, and to permit the continuation of the residential use
of a structure in the event of any damage to the structure from fire,
flood or other natural disaster, under certain circumstances, the matter
was before the body.
386
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000, and Sunday, May 7, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the proposed amendment, was before the body.
ACTION:
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34838) AN ORDINANCE amending Sec. 36.1-590, Generally,
§36.1-593, Nonconforming structures, and §36.1-594, Nonconforming
uses of structures, of Chapter 36.1, Zoning, of the Code of the City of
Roanoke (1979), as amended, to regulate nonconforming structures
and nonconforming uses of structures.
(For full text of Ordinance, see Ordinance Book No. 63, page 133.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34838 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ............................................................... 7.
NAYS: None ....................................................................... 0.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 15, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
City of Roanoke to amend and revise Sec. 36.1-25, Definitions, Sec.
36.1-126, Permitted uses, Sec. 36.1-145, Permitted uses., Sec. 36.1-511,
General requirements for all day care centers, and Sec. 36.1-512, Day
care homes, of the Code of the City of Roanoke (1979), as amended, to
broaden the application of the Zoning Ordinance to include day care
homes in which care is provided for up to and including six children,
to reduce the amount of required outdoor play area for day care centers
in all districts other than residential districts, and to require that certain
day care centers be at least 1,500 feet apart, the matter was before the
body.
ACTION:
387
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, April 30, 2000 and Sunday, May 7, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the proposed amendments, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34839) AN ORDINANCE amending §36.1-25, Definitions,
subsection (5) of§36.1-126, Permitted uses, subsection (6) of §36.1-145,
Permitted uses, subsections (a) and (b) of §36.1-511, General
requirements for all day care centers, and subsection (a) of §36.1-512.
Day care homes, of Chapter 36.1, Zoning, of the Code of the City of
Roanoke (1979), as amended, to broaden the application of the zoning
ordinance to include day care homes in which care is provided for up
to and including six children, to reduce the amount of required outdoor
play area for day care centers in all districts other than residential
districts, and to require that certain day care centers be at least fifteen
hundred (1,500) feet apart.
(For full text of Ordinance, see Ordinance Book No. 63, page 136.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the proposed amendment. There
being none, Ordinance No. 34839 was adopted, on its first reading, by
the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
388
REPORTS OF COMMITTEES:
STREET NAMES-STREETS AND ALLEYS: A report of the City
Planning Commission recommending denial of the request of V. Wolfe,
President, Gainsboro Neighborhood Alliance, to rename an existing
public street know as Cherry Avenue, N. W., to Gainsboro Hill, N. W.,
was before Council.
It was advised that there is another street bearing the name
Cherry Street in the Roanoke Valley Metropolitan Area; this street,
however, is located in the City of Salem; in the City of Roanoke, there
is currently an existing "Cherry Hill Road" and a "Cherry Hill Circle",
which streets are located in the northwest section of the City; the
subject street, Cherry Avenue, N. W., rises in a steep incline from its
intersection with McDowell Avenue, and the land on which the street
section is located is situated at a higher elevation than lands to the east
and south; the street and the properties adjacent to the street are
located on a "hill" and the street is in alignment with a one-block
section of Chestnut Avenue, N. W., which extends from the other side
of 5th Street, N. W., in a westerly direction; and if the proposed new
street name is extended for purposes of street name continuity, to
include this one-block section of street will require address changes
for 20 or more existing residences.
The City Planning Commission recommended that Council deny
the request to rename the existing public street, Cherry Avenue, N. W.,
to the new name of Gainsboro Hill, N. W.
(For full text, see report on file in the City Clerk's Office.)
The Mayor inquired if a member of Council would like to offer a
resolution, changing the name of Cherry Hill Avenue, N. W., to
Gainsboro Hill, N. W., to which there was no response; therefore, the
request was denied.
STREET NAMES-STREETS AND ALLEYS: A report of the City
Planning Commission recommending approval of the request of
Molly T. Dodson for the City to assign an official name to a certain
public alley as the same extends through Block 60, between 22nd
Street and 23rd Street, S. W., was before Council.
It was advised that according to the City's real estate records,
there are four residences in building 2217 and three residences in
building 2221, all of which front upon the public alley at the rear of the
building complex; Section 36.1-406 (Zoning) of the Code of the City of
ACTION:
389
Roanoke (1979), as amended, provides that "Every building hereafter
erected or moved shall be on a lot which has frontage on an improved
public street"; this section further provides that "All structures shall be
so located on lots as to provide safe and convenient access for
servicing, fire protection and off-street parking"; the subject
development is located on a single lot with frontage on a public street
(Jefferson Street) and therefore, meets City regulations; however,
addressing for the two buildings on the alley presents confusion and
should be resolved; no improvements to the alley are required and
Section 15.2-2019, Code of Virginia (1950), as amended, authorizes a
locality to name its streets, roads and alleys.
The City Planning Commission recommended that Council
approve the request to officially name and designate the public alley
extending through Block 60, between 22nd Street and 23rd Street,
S. W., as "Jefferson Mews, S. W.".
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34840-051500) A RESOLUTION authorizing the City Manager to
officially name public right-of-way located within the City.
(For full text of Resolution, see Resolution Book No. 63, page 125.)
Mr. Swain moved the adoption of Resolution No. 34840-051500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Butler and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
STREET NAMES-BRIDGES: A report of the City Planning
Commission recommending denial of the request of Evelyn D. Bethel,
President, Historic Gainsboro District, Inc., to rename a certain portion
of 2nd Street, S. W., from its intersection with Salem Avenue to its
intersection with Day Avenue, to the new name of Gainsboro
Road, S. W.; and further recommending approval of the request to
rename the new bridge spanning the Norfolk Southern Railway lines,
between Salem Avenue and the Gainsboro neighborhood, Gainsboro
Bridge, was before Council~
390
It was advised that the City's street naming policy and procedure
provides that in any case where a name for a new street is proposed or
a new name for an existing street is proposed, such names should
relate to one or more of the following elements:
2.
3.
4.
Area of the street location;
Historical relationship to the area;
Name of a deceased, noted person, related to the area; or
Any other suitable name that is considered by the City
Manager or the community to be fitting, applicable and in
compliance with all other street naming guidelines.
It was explained that extending the street name, Gainsboro Road, from
Salem Avenue to Day Avenue would be consistent with one element of
the City's street naming policy, as it would promote street name
continuity; historically, however, the City has not previously
undertaken, without due justification, the renaming of existing public
streets and requiring property owners, businesses or residents to
change their existing addresses for purposes of establishing street
name continuity; only in cases where multiple street names have been
the subject of consistent complaints related to recurring mail delivery
problems or other general confusion of locations, has the City acted to
re-establish street name continuity; the southernmost boundary of the
Greater Gainsboro community is the Norfolk Southern railway lines,
adjacent to Salem Avenue, S. W.; the northernmost boundary of the
Greater Gainsboro community is Orange Avenue/U. S. 460 East; the
relatively recent realignment of certain older and former street rights-of-
way between these two boundaries was, without any hesitation,
promptly and appropriately assigned the unified name of Gainsboro
Road, because of the direct historical relationship of the name to the
area surrounding the newly aligned street; however, the name,
Gainsboro, does not directly relate to the land areas surrounding the
subject section of 2nd Street, S. W., and City staff has been unable to
locate or identify any historical relationship that the proposed name
would have with the areas surrounding this section of 2nd Street, S. W.
Itwas further explained that a change in the existing street name
will require a change in address for a number of entities that front upon
this section of 2nd Street, S. W., and also create a gap or break in the
long standing grid of numerical designations for north/south street
alignments in the downtown area; the request to extend the street
name, Gainsboro Road, to Day Avenue, S. W., would provide a more
pronounced identification and public awareness of the Historic
Gainsboro District; however, it would not provide any level or degree
of improvement in street name identification for either the owners of
391
properties abutting the subject'section of 2nd Street, S. W., or the
public at large, that would justify the inconvenience and costs of
address changes that would be effected upon the abutting property
owners and businesses; the new bridge spanning the Norfolk Southern
Railway lines by reason of its location and alignment, is a natural and
functional part of both Gainsboro Road, N. W., and the Greater
Gainsboro community; and if no other name is currently being
considered by Council, the name Gainsboro should be considered as
an appropriate name for the new bridge.
The City Planning Commission recommended that Council deny
the applicant's request to rename the described section of 2nd Street,
S. W., Gainsboro Road, S. W., and further recommended that Council
approve the request to rename the new bridge, Gainsboro Bridge.
(For full text, see report on file in the City Clerk's Office.)
The Mayor inquired if a Member of Council would like to offer a
measure renaming that section of 2nd Street, S. W., from its
intersection from Salem Avenue to its intersection with Day
Avenue, S. W., Gainsboro Road, S. W., to which there was no response;
therefore, the request was denied.
The Mayor further inquired if a Member of Council would like to
offer a measure naming the new bridge spanning the Norfolk Southern
Railway lines, between Salem Avenue and the Gainsboro
neighborhood, Gainsboro Bridge, to which there was no response;
therefore, the request was denied.
OTHER HEARING OF CITIZENS:
TRAFFIC-STREETS AND ALLEYS: Daniel Brugh, representing
Brugh's Body Shop, located at the corner of 10th Street and Moorman
Road, N. W., read a prepared statement expressing certain concerns
with regard to the widening of 10th Street, advising that of the 19
persons who addressed Council at its meeting on April 17, 2000, few of
those individuals live in the corridor of traffic and will not have their
lives directly affected. He stated that the information that was
presented by Virginia Department of Transportation officials four years
ago does not portray a quiet, picturesque 10th Street neighborhood in
the future; 10th Street is, and will continue to be, a main traffic artery
between southwest and northeast Roanoke; currently the southern end
of 10th Street is not a quiet neighborhood, but a commercially-zoned
district with heavy truck traffic and this traffic must use the four-lane
10th Street Bridge to a three-block long bottleneck to access Route 460
392
East and West or 1-581 North and South. He advised that the industrial
area off Andrews Road has certain areas designated for commercial
development; and properties along the southern end of 10th would be
prime locations for investment if infrastructure is sufficient to
accommodate future traffic patterns.
Mr. Brugh stated that neighborhoods are a very important part of
the life of a city, but jobs, development and a growing tax base keep a
city from wilting.
(For full text, see statement on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
would be referred to the City Manager to meet with Mr. Brugh to
discuss his concerns.
There being no further business, the Mayor declared the meeting adjourned
at 8:27 p.m.
City Clerk
APPROVED
David A. Bowers
Mayor
393
SPECIAL SESSION ...... ROANOKE CITY COUNCIL
May 17,2000
10:00 a.m.
The Council of the City of Roanoke met in special session on Wednesday,
May 17, 2000, at 10:00 a.m., in the City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Section 10, Meetings of Council, of the Charter of the
City of Roanoke.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, William White, Sr., Wendell H. Butler and Mayor David A. Bowers ............... 6.
ABSENT: Council Member Linda F. Wyatt- .................................................. 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; Gary Tegenkamp,
Assistant City Attorney; and Mary F. Parker, City Clerk.
The invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL: The Mayor referred to the following communication
calling the special meeting of Council for the purpose of convening in
Closed Meeting to discuss a matter relating to acquisition of real
property for public purposes:
"May 16,2000
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Harris and Members of Council:
Pursuant to §10, Meetings of Council of the Charter of the City of
Roanoke, I am calling a Special Meeting of City Council to be held at
10:00 a.m., on Wednesday, May 17, 2000, in the City Council Chamber,
for the purpose of a Closed Meeting to discuss acquisition of real
394
property for public purposes, pursuant to §2.1-344.A.3, Code of Virginia
(1950), as amended, and to meet thereafter in open session to take
certain actions relating thereto.
Sincerely,
David A. Bowers
Mayor
DAB:MFP:ec
CC:
The Honorable Ralph K. Smith, Mayor-Elect
The Honorable William H. Carder, Vice-Mayor-Elect
The Honorable William D. Bestpitch, Council Member-Elect
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
Mr. Hudson moved that Council convene in a Closed Meeting to
discuss specific legal matters requiring the provision of legal advice by
counsel, pursuant to Section 2.1-344 (A) (3) Code of Virginia (1950), as
amended. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, White, Butler
and Mayor Bowers ......................................................................... 6.
NAYS: None ....................................................................... -0.
(Council Member Wyatt was absent).
At 10:05 a.m., the Mayor declared the meeting in recess.
At 10:40 a.m., the Special Meeting reconvened in the City Council
Chamber, all Members of the Council were in attendance, with the
exception of Council Member Wyatt, Mayor Bowers presiding.
COUNCIL: Mr. Swain moved that each Member of Council certify
to the best of his or her knowledge that: (1) only public business
matters lawfully exempted from open meeting requirements under the
395
Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, White, Butler
and Mayor Bowers ......................................................................... -6.
NAYS: None .................................................................... -0.
(Council Member Wyatt was absent.)
HOUSING/AUTHORITY-ECONOMIC DEVELOPMENT-INDUSTRIAL
DEVELOPMENT AUTHORITY-FIFTH DISTRICT EMPLOYMENT AND
TRAINING CONSORTIUM-HOSPITALS: Mr. Harris offered the following
resolution:
ACTION:
(#34841-051700) A RESOLUTION authorizing execution of a
Cooperation Agreement between the City of Roanoke and the Roanoke
Redevelopment and Housing Authority to provide for a study,
preparation and research required to be performed in connection with
establishment of a redevelopment area in a certain portion of the City.
(For full text of Resolution, see Resolution Book No. 63, page 126.)
Mr. Harris moved the adoption of Resolution No. 34841-051700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Butler and
Mayor Bowers ............................................................................. 5.
NAYS: None ..................................................................... 0.
(Council Member White abstained from voting and Council Member
Wyatt was absent.)
Mr. Harris offered the following resolution:
(#34842-051700) A RESOLUTION authorizing the negotiation of
one or more performance agreements by and among the City of
Roanoke ("City"), Carilion Health System ("Carilion"), Carilion
Biomedical Institute ("CBI"), the Roanoke Redevelopment and Housing
Authority ("RRHA"), the Fifth District Employment and Training
396
Consortium ("FDETC") and/or the Industrial Development Authority of
the City of Roanoke, Virginia ("IDA") for the creation of a new
redevelopment area within the City, the construction of certain public
improvements within this area, the provision of certain incentives by
the City to developers within the redevelopment area, the creation
within the redevelopment area of a certain number of new jobs, and the
construction of tax producing facilities therein by Carilion and/or CBI.
(For full text of Resolution, see Resolution Book No. 63, page 127.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34842-051700.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Butler, and
Mayor Bowers ............................................................................. 5.
NAYS: None .0.
(Council Member White abstained from voting and Council Member
Wyatt was absent.)
There being no further business, the Mayor declared the special meeting
adjourned at 10:45 a.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
397
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
June 5, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, June 5,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor David A. Bowers presiding, pursuant to Rule 1, Reqular
Meetinqs, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt, Wendell H. Butler and Mayor David A. Bowers ............. 6.
ABSENT: Vice-Mayor C. Nelson Harris .................................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, in a joint session of Roanoke City Council and the
Roanoke County Board of Supervisors, with Mayor David A. Bowers and Chairman
Joseph P. McNamara presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: W. Alvin Hudson, Jr.,
Carroll E. Swain, William White, Sr., Linda F. Wyatt, Wendell H. Butler and Mayor
David A. Bowers ............................................................................................ 6.
ROANOKE CITY COUNCIL MEMBERS ABSENT: Vice-Mayor C. Nelson Harris-1.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Joseph B. Church,
Bob L. Johnson and Chairman Joseph P. McNamara ........................................... 3.
ROANOKE COUNTY BOARD OF SUPERVISORS ABSENT: H. Odell Minnix and
Harry C. Nickens ............................................................................................. 2.
398
OTHERS PRESENT: Representing the City of Roanoke: Darlene L. Burcham,
City Manager; James D. Ritchie, Sr., Deputy City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; Mary F. Parker, City Clerk;
Willard N. Claytor, Director, Real Estate Valuation; Kit B. Kiser, Assistant City
Manager for Operations; Glenn D. Radcliffe, Director, Human Development; James
Grigsby, Fire Chief; Christopher Slone, Public Information Officer; James Lester, Jr.,
Environmental Administrator; Troy Harmon, Assistant Municipal Auditor; William D.
Bestpitch, Council Member-Elect and Ralph K. Smith, Mayor-Elect; Representing
Roanoke County: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County
Attorney; Dan O'Donnell, Assistant County Administrator; John M. Chambliss,
Assistant County Administrator; Mary H. Allen, Clerk to the Board; Richard E. Burch,
Jr., Fire Chief; and Gary Robertson, Director of Utilities.
Following lunch, the business session convened at 12:50 p.m.
It was agreed that no items would be added to or deleted from the printed
agenda.
HOUSEHOLD HAZARDOUS WASTE CLEAN-UP DAY-REFUSE COLLECTION:
Mr. Ritchie advised that on Saturday, June 17, 2000, from 8:00 a.m. until 2:00 p.m.,
on the parking lot at the Roanoke Civic Center, a Valley-wide household hazardous
materials clean-up day will be held at which time citizens are encouraged to bring
hazardous household materials to the Roanoke Civic Center for disposal. He stated
that the activity is sponsored by the City of Roanoke, and is supported by all of the
Roanoke Valley governments, the Clean Valley Committee, the Roanoke Valley
Resource Authority, and the localities of Roanoke County, Botetourt County, City of
Salem and Town of Vinton will participate in either in-kind services or monetary
support. He explained that the City of Roanoke, in its agreements with the State and
Federal governments regarding the clean-up of toxic wastes at the Public Works
Service Center, committed to spend $320,000.00 over the next few years for
hazardous household waste clean up; and a certified waste disposal company will
be on site at the Civic Center to collect the items for shipment out of state to a
proper disposal facility. He introduced James Lester, Environmental Specialist for
the City of Roanoke, who will coordinate the program.
WATER RESOURCES: Mr. Kiser called attention to the work of a regional
committee, composed of representatives from the Roanoke Valley governments, that
was appointed for the purpose of reviewing long range water supply demands of the
Roanoke Valley. He stated that the committee, working in conjunction with the
Executive Director of the Roanoke Valley-Allegheny Regional Commission, will
cause a request for proposals to be advertised for consulting services to compile
certain essential information needed in connection with the study. He advised that
atthe City Council meeting later today, Council will be requested to award a contract
for the drilling of two production wells and one recreational well in the City of
Roanoke. He stated that approximately one month ago, the Crystal Springs Pumping
399
Station was taken out of service due to the need for a new filter system, and it is
hoped to have Crystal Spring back in service in approximately 18 months. He
advised that the demand for water from Carvins Cove has been reduced
considerably from last year because of the interjurisdictional agreement, and 16.5
million gallons of water per day is the current demand on Carvins Cove. He stated
that the 16 inch pipeline along Lock Haven Road is about 1200 - 1300 feet complete
and expressed appreciation to Roanoke County for its assistance.
JUVENILE CORRECTIONAL FACILITIES: Mr. Chambliss advised that on
Friday, June 2, 2000, the majority of the records and operational equipment was
moved to the new detention center as a part of Phase I of the project, and on Friday
afternoon, juveniles were moved to the new bed space in the facility. He stated that
in July construction will begin on Phase II with final construction to be completed
in July 2001. He explained that Phase I included the construction of four pods
composed of a total of 58 beds and one of the ten bed pods will be used for intake
and administrative purposes while Phase II construction is ongoing. He advised that
user fees are administered on a per diem basis for beds and the service agreement
provides for a guaranteed number of beds for each of the participating jurisdictions;
however, any unused bed space can be rented by a participating jurisdiction or
another locality throughout the state which helps to address operating costs as well
as debt service on the facility. He noted that the facility will be developed under two
phases and a reimbursement from the State will be requested on the two phases so
as to minimize the amount of interest on debt service. He explained that following
completion of the second phase, the facility will contain a total of 81 beds, and staff
has engaged in extensive training.
FIRE DEPARTMENT: Mr. Burch presented a history of the Regional Fire/EMS
Training Facility, which is a concept that was discussed as early as 1985, but for
various reasons did not materialize. He stated that the idea resurfaced at a later date
and led to numerous meetings of Fire Chiefs from Roanoke County, Salem, Roanoke
City and Vinton; the concept is moving forward, and a legal agreement was entered
into by all four localities in conjunction with their respective legal departments. He
explained that the cost of the project has been divided four ways between the four
localities on a percentage basis; each locality will be responsible for its portion of
costs, a loan has been obtained which will be repaid though a State grant, no local
tax dollars will be invested in the project, and a contract was awarded to United
States Construction Company in August 1999.
Chief Grigsby advised that in August 1999, a contract was awarded for $1.9
million to construct a 17,000 square foot facility located on the Kessler Mill Road site
because the land was already committed for fire and rescue purposes. He stated
that when the building is completed, classroom facilities will be available for
approximately 120 students, along with office space for seven to eight staff persons,
a library, weight room, and training room. He added that construction is' on
schedule, with only $20,000.00 in change orders on a $1.9 million project. He
400
advised that although the project is estimated at $1.9 million for construction,
including other infrastructure improvements, the facility will be about a $3 million
complex when completed. He stated that the local governments plan to take
possession of the facility on July 9, with a ribbon cutting in late August.
ANIMALS/INSECTS: Mr. Chambliss advised that approximately two years ,the
Roanoke Valley Society for the Prevention of Cruelty to Animals notified the Roanoke
Valley governments of its intent to discontinue impoundment services once its new
capital facility is completed, and its primary efforts would be geared toward
education and pet adoption services. Since that time, he stated that the SPCA has
obtained bids for construction of the facility and bids were higher than was
anticipated; therefore, SPCA officials reconsidered their previous decision and
agreed to serve as an impoundment facility as well. He called attention to meetings
of SPCA officials with Roanoke Valley governmental representatives to discuss
impoundment facilities and operation which resulted in a proposed two year
operating contract whereby the SPCA would continue to provide impoundment
facilities and euthanasia of animals until such time as a new facility is constructed.
He discussed meetings that were held with the architect and SPCA officials to
discuss the type of facility that is proposed by the SPCA and the type of facility that
would be needed for a regional operation by Craig County, Botetourt County,
Roanoke County, the Town of Vinton and the City of Roanoke. He explained that
Craig County plans to move its operation to the City of Salem, which is also
beginning to review an upgrade to its existing site; however, the property is not such
that it would allow construction of a regional facility; therefore, Craig County has
chosen not to participate in future discussions with Roanoke Valley governments
regarding a regional pound facility. By adopting a two year operating agreement, he
stated that the localities can continue their working relationship with the SPCA while
a regional pound facility is designed. He explained that the estimate of the architect
is in the range of $1.3 million to $1.9 million for construction of the impoundment
facility, a potential site has been discussed which is currently owned by the SPCA
and is located immediately south of the existing facility to the east of and parallel to
Route 460; the site will be a tight fit for a consolidated type of operation, however,
there is property located immediately adjacent to the proposed site that could be
considered. He stated that representatives of the four jurisdictions recommend that
the localities proceed with adoption of a two year operating agreement with the
SPCA, while investigating the concept for operation and construction of a joint
impoundment facility.
INDUSTRIES: Mr. Johnson commended the City of Roanoke for taking the
appropriate action to locate the proposed biomedical facility in the Roanoke area.
SPECIAL EVENTS: Mr. Church suggested that a social activity be planned for
officials and staffs of the Roanoke Valley governments which will be a step toward
learning more about each other and how the localities can work together to
accomplish mutual goals and objectives.
401
There being no further business, at 1:45 p.m., the Mayor declared the meeting
of Roanoke City Council in recess until 2:00 p.m., in the City Council Chamber.
At 2:00 p.m., on Monday, June 5, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the following
Council Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, William
White, Sr., Linda F. Wyatt, Wendell H. Butler and Mayor David A. Bowers ............ 6.
ABSENT: Vice-Mayor C. Nelson Harris ..................................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Deputy City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Robert
Watts, Pastor, Greene Memorial United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
PROCLAMATIONS-HUMAN DEVELOPMENT-ACTS OF
ACKNOWLEDGEMENT: The Mayor presented a proclamation declaring
Monday, June 5, 2000 as Corinne Beasley Gott Day in the City of
Roanoke. On behalf of the Members of Council, the Mayor recognized
Ms. Gott for over 49 years of service in the Roanoke City Department
of Social Services and presented her with a Key to the City which is the
highest form of recognition bestowed by the City.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS: The Mayor presented a proclamation
declaring the month of June 2000 as Prostate Cancer Awareness
Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
402
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for a Closed Meeting to
discuss disposition of publicly held property; and to discuss personnel
matters with regard to vacancies on various authorities, boards,
commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, February 7, 2000, and Tuesday, February 22, 2000; and the
joint meeting of Roanoke City Council and the Roanoke County Board
of Supervisors held on Tuesday, February 8, 2000, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
ACTION:
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
ACTION:
ACTION:
4O3
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
PURCHASE/SALE OF PROPERTY-CITY MANAGER-COUNCIL: A
report of the City Manager requesting that Council convene in a Closed
Meeting for the purpose of discussing disposition of publicly held
property, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in a Closed Meeting to discuss disposition of
publicly held property, pursuant to Section 2.1-344 (A)(3), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
COMMITTEES-LIBRARIES: A communication from Gloria P.
Manns tendering her resignation as a member of the Roanoke Public
Library Board, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
404
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
COUNCIL-ROANOKE VALLEY RESOURCE AUTHORITY-OATHS
OF OFFICE-COMMITTEES: The following reports of qualification were
before Council:
Wendell H. Butler as a Member of Roanoke City Council
fora term commencing May 15, 2000, and ending June 30,
2000; and
Robert K. Bengtson as a City Representative to the
Roanoke Valley Resource Authority Board of Directors to
fill the unexpired term of Kit B. Kiser, resigned, ending
December 31, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ACTS OF ACKNOWLEDGEMENT-COUNCIL-DECEASED
PERSONS: A. L. Holland, Chairperson, presented a written report on
behalf of the Noel C. Taylor Tribute Committee, composed of the
following members: Elizabeth T. Bowles, The Reverend E. T. Burton,
ACTION:
4O5
M. Caldwell Butler, Dr. Wendell H. Butler, Bob R. Caudle, Warner N.
Dalhouse, Robert A. Garland, Helen J. Hall, James G. Harvey, II, David
K. Lisk, Delvis O. McCadden, The Reverend Dwight O. Steele and
Margaret C. Thompson.
Mr. Holland advised that the Tribute Committee met on numerous
occasions since its appointment and considered a number of
proposals, all of which were worthy suggestions; however, at a meeting
on Wednesday, April 12, 2000, a motion was adopted to recommend
that the Roanoke City Municipal Building be named the Noel C. Taylor
Municipal Building; and that Ms. Anne Bell, a local artist, be
commissioned to paint a portrait of the late Dr. Taylor which would be
displayed in the lobby of the Municipal Building, with the appropriate
inscription.
(For full text, see report on file in the City Clerk's Office.)
Dr. Butler moved that Council concur in the recommendation of
the committee. The motion was seconded by Mr. Hudson and
unanimously adopted.
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, addressed Council with regard to efforts to reduce
student truancy. He advised that in 1993, it was recognized that the
Roanoke City School system was looking at a nine per cent drop out
rate, and high numbers of students who were absent 25 days or more
out of a 180 day school year, which indicated that purposeful measures
needed to be taken to reduce absenteeism which, in turn, reduces
truancy and likewise, reduces the drop out rate. He stated that he was
pleased to report that based on certain corrective measures that have
been taken since 1993, the drop out rate has been reduced to six per
cent based on last years' data; however, more work needs to be done
to address the problem. He explained that as the school system began
its war on truancy, it worked with the Honorable Joseph Bounds,
Judge, Juvenile and Domestic Relations District Court, Court Services
Unit, and Student Services to pool experiences and resources
regarding absenteeism; and working in conjunction with certain other
agencies, a Federal grant was written and funded, in the amount of
$385,000.00, which provided funds to employ attendance counselors
and the restructuring of over sight responsibility by assigning a middle
school principal to manage the attendance and truancy office. He
stated that Judge Bounds lent his support by dedicating one day a
week on his court docket to address all truancy cases, which has led
to a significant reduction in attendance problems, or a 16 per cent
increase in attendance when comparing 1999 data to 1993 data.
406
Anne Harmon, Executive for Student Services and Alternative
Programs, advised that truancy is recognized as a severe problem at
local, state and national levels; and the overall goal is to address
truancy as a community problem requiring the collaboration and
coordination of intervention efforts between community-based and
school-based professionals. She explained that truancy is one
indicator of other factors or stressors that impact youth and the family,
such as dysfunctional family patterns, poor parenting skills, abuse and
neglect, substance abuse, unaddressed learning problems, and lack of
social bonding, etc. She called attention to efforts to improve services
for these youth and their families by implementing a more focused team
approach for intervention. She explained that 11 specialists serve 19
schools and one court liaison; and over a three year period, more than
9500 home visits were conducted, 8900 student conferences were held,
and over 15,000 parent and staff consultations took place. She
reviewed the following additional efforts of specialists' to maintain
attendance incentive programs for students to participate in support
team meetings, to verify absences with parents, to provide small group
instruction to promote self esteem for borderline truant children, to
implement individual intervention plans and coordination of community
agencies, and to work with the Police Department in connection with
random sweeps of neighborhoods to identify truant students. As a
result of their actions, she stated that there has been a reduction of 27
per cent in the number of students missing 25 days out of the 180 day
school year, and an increase of 16 per cent in the number of students
missing ten days or less.
Judge Joseph Bounds commended the relationship between the
school system and the court system to establish a truancy program
which has brought about successful results. He advised that the City
of Roanoke was on the cutting edge by taking these types of actions
five years ago before the Commonwealth of Virginia mandated each
school jurisdiction, at the end of a certain number of absences, to
report any violations to the court system. He stated that through the
efforts of Ms. Harman and Dr. Harris, a team has presented the City of
Roanoke's program throughout the Commonwealth of Virginia and
some localities have chosen to model their programs after the City of
Roanoke. He explained that the backbone of the program is a
collaborative effort between the court system, the school system, the
Department of Social Services, and the City Health Department.
ACTION:
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
PETITIONS AND COMMUNICATIONS: None.
ACTION:
407
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ACTS OF ACKNOWLEDGEMENT-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The City Manager recognized Estelle McCadden,
President, Melrose/Rugby Neighborhood Forum, and a member of the
Board of Neighborhoods USA, who, along with a group of
approximately 14 other persons representing various neighborhoods,
attended the recent NUSA Conference in Phoenix, Arizona. The City
Manager called on Ms. McCadden for remarks.
Ms. McCadden expressed appreciation to the City of Roanoke for
approving a Community Development Block Grant of $30,000.00 that
enabled the Melrose/Rugby Neighborhood Forum to purchase a
building located at 1730 Orange Avenue, N. W., for operation of its
neighborhood organization/community center. She advised that the
Melrose/Rugby project was presented to the National Board of
Neighborhoods USA atthe Annual Conference in Phoenix, Arizona, and
the City of Roanoke was selected as one of four finalists in the category
of revitalization, renovation, and beautification of a single family
neighborhood. She stated that itwas her pleasure to announce that the
City of Roanoke received the following award on May 27, 2000, at the
NUSA 25th Annual Conference in Phoenix, Arizona: "NUSA USA
Building Strong Community Award, First Prize, Physical Revitalization
Award of the Year to Melrose/Rugby Neighborhood Forum, Roanoke,
Virginia."
At 3:05 p.m., the Mayor declared the meeting in recess for a
Closed Session.
At 3:40 p.m., the meeting reconvened in the City Council
Chamber, with all Members of the Council in attendance, except Vice-
Mayor Harris, Mayor Bowers presiding:
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
4O8
AYES: Council Members Hudson, Swain, Wyatt, Butler
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent and Council Member White was out of
the Council Chamber).
WESTERN VIRGINIA FOUNDATION FOR THE ARTS AND
SCIENCES-IMAX THEATRE-ECONOMIC DEVELOPMENT: The Mayor
announced that at 4:30 p.m., a News Conference will be held in the
Emergency Operations Center Conference Room to announce the
coming together of two major initiatives-the IMAX Theatre and the
Roanoke Art Museum. He explained that City Council has formed a
consensus, along with others in the community, to request community
support for the combining of the IMAX Theatre and the Roanoke Art
Museum into one project in downtown Roanoke on the site behind
Billy's Ritz Restaurant where the viaduct once stood; and the project
is estimated to cost $30 million with the City to provide an investment
of $4 million plus the land.
Mr. White moved that the site behind Billy's Ritz Restaurant,
which was formerly the viaduct location, be provided to the Western
Virginia Foundation for the Arts and Sciences for an IMAX Theatre and
Roanoke Art Museum facility, with the City of Roanoke to provide $4
million plus the land over the next several years, subject to further
negotiation, public hearing and adoption of the appropriate measures
by City Council. The motion was seconded by Ms. Wyatt and adopted.
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT-CITY CODE-TOWING CONTRACT: The
City Manager submitted a written report advising that the Roanoke City
Police Department utilizes a "rotating wrecker service list" when
dispatching towing companies to remove vehicles from accident
scenes or when they are otherwise impeding the orderly flow of traffic;
to be included on the list, a wrscker service company must comply with
specific requirements outlined in a document described as City
Manager's Rules and Regulations for Wrecker Services; and the current
wrecker service agreement, prepared in 1992, no longer provides
adequate compensation for the towing companies, nor does it include
necessary insurance, inspection, and safety requirements.
409
It was further advised that over the last three months, City
representatives from the Police Department, the Office of Management
and Budget, and the City Manager's Office have been working in
consultation with representatives of the local towing industry (Brown
& Son, Robert Young, Weststar, and Wood's) to review and make
recommendations for appropriate amendments to the wrecker service
agreement; and, in addition, the Police Department conducted a survey
to determine how localities across the state meet their towing needs
and it was discovered that most localities allow wrecker services to
charge market rate prices and tow vehicles to their private secured lots.
Itwas explained that major changes in the Rules and Regulations
will allow towing companies to store vehicles in private secured lots,
to charge customers market rates, and to dispose of vehicles when
appropriate; a vehicle will be stored in the City's impoundment lot only
when the Police Department determines that the vehicle needs to be
retained by the City as evidence, which will substantially reduce the
number of vehicles that are stored in the City's impound lot; the Police
Department and wrecker service companies have agreed to enhance
public safety by ensuring that all tow vehicles have appropriate safety
equipment to protect citizens, personnel, and the environment; a non-
discrimination provision is included and other minor changes include
a clarification of insurance requirement and an adjustment of the
required response time; although wrecker service companies will now
be allowed to set their own rates, the City has an interest in protecting
vehicle owners from unreasonable charges; to provide a forum for
review of towing fees and general compliance with the Rules and
Regulations, appointment of a Towing Advisory Board is proposed;
which will meet quarterly and include representatives from the
community, the Police Department, other public safety departments,
and the towing industry; and State law requires that the Advisory Board
be appointed by Council prior to regulation of the rates by the City.
The City Manager recommended that Council approve changes
to the City Code to reflect the above recommendation.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34843-060500) AN ORDINANCE amending and reordaining
subsection (c) of §20-7, General powers and duties of city manager with
respect to traffic, by the addition of a new paragraph 4; subsection (b)
of §20-66, Stopping on streets and hiqhwavs _cl_enerally; subsection (a)
41'0
ACTION:
of §20-94, Officer's report of removal; notice to 'Owner of impounding;
subsection (a) of §20-95, Manner of redeeming impounded vehicles;
costs; and §20-96, Payment of removal costs not to be released from
other violations etc., and adding a new §20-16, Towin_~ Advisory Board,
to the Code of the City of Roanoke (1979), as amended, to provide for
towing of certain vehicles by private companies; and creating a towing
advisory board; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 139.)
Mr. Hudson moved the adoption of Ordinance No. 34843-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
CONVENTION AND VISITORS BUREAU: The City Manager
submitted a written report advising that Council adopted an annual
operating budget which included $541,440.00 to the Roanoke Valley
Convention and Visitors Bureau (RVCVB) for fiscal year 2000-01; and
Council requests the assistance of the RVCVB in marketing and selling
Roanoke and desires assurances that these funds will be used for
these purposes.
It was further advised that the City has negotiated a one year
agreement commencing July 1, 2000 with the RVCVB detailing the use
of the funds; the RVCVB will submit a detailed budget and work plan to
the City Manager no later than July 30, 2000, for review and approval;
funding should be made available in a timely manner to assure
consistent delivery of services by the RVCVB; and the agreement
contains a provision requiring both partners to indemnify and hold
harmless each other.
The City Manager recommended that Council authorize four
payments of $135,360.00, each, for a total of $541,440.00, and further
authorize the City Manager to execute an agreement for the express
purpose of marketing the Roanoke Valley as a regional destination for
convention, conference, leisure and business travel.
411
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following Resolution'
"A Resolution authorizing an agreement with the Roanoke Valley
Convention and Visitors Bureau for the purpose of increasing tourism
in the Roanoke Valley."
The motion was seconded by Mr. Swain.
Following discussion, Mr. White moved that Council table the
report pending response to the following issues by the City Manager:
What percentage of the total RVCVB budget is funded by
the City of Roanoke;
Previous questions by Members of Council in regard to
hiring practices of the RVCVB;
A previous request by a Member of Council that the City
Manager recommend the most efficient and effective way
to deliver services through the RVCVB; and
A non-discrimination clause in those cases where
subcontracts do not exceed $10,000.00 (the City Attorney
advised that the Attorney General of the Commonwealth
of Virginia has rendered an opinion that localities may not
vary the language which is based on State Statute).
The motion was seconded by Mr. Swain and adopted.
When the City Manager reports to Council, it was requested that
a representative of the RVCVB be in attendance to respond to
questions.
TRAFFIC-STREET LIGHTS-PUBLIC WORKS: The City Manager
submitted a written report advising that Council authorized the City
Manager to execute an agreement with Roanoke County to share in the
cost of traffic signalization on Airport Road at its April 3, 2000, meeting;
a resolution is needed to authorize execution of Amendment No. 3 to
the traffic signal design services agreement with Mattern & Craig, P. C.,
for traffic signal design at two additional intersections (Airport Road at
412
ACTION:
Municipal Road and Airport Road at Towne Square Boulevard); and
Amendment No. 3 would increase the current contract amount by
$35,000.00 (from $94,000.00 to a new total of $129,000.00).
It was further advised that funding is available in the "Airport
Road Traffic Signals" account; Roanoke County will ultimately
reimburse the City of Roanoke for 50 per cent of the cost; and Mattern
& Craig, P. C., is prepared to begin work in an effort to meet the April
15, 2001, completion date for traffic signal installation.
The City Manager recommended that Council adopt a measure
authorizing her to execute Amendment No. 3 to the contract with
Mattern & Craig, P. C., in the amount of $35,000.00 for two new
signalization projects.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34844-060500) A RESOLUTION authorizing the City Manager's
execution of Amendment No. 3 to the City's contract with Mattern &
Craig, Inc., for additional engineering services for traffic signal design
at two intersections (Airport Road at Municipal Road and Airport Road
at Towne Square Boulevard).
(For full text of Resolution, see Resolution Book No. 63, page 142.)
Mr. Hudson moved the adoption of Resolution No. 34844-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
BUDGET-EMERGENCY SERVICES: The City Managersubmitted
a written report advising that on December 15, 1998, the City of
Roanoke, Roanoke County, Salem and Vinton entered into a
Partnership Agreement with FEMA to become Virginia's first Project
Impact community; under this initiative, the Roanoke Valley
ACTION:
413
communities received $500,000.00 in grant funding to begin efforts to
better prepare for future disasters; and funds are administered by the
Roanoke Valley-Allegheny Regional Commission.
It was further advised that under Project Impact, the Stormwater
Management Workgroup, has contracted for preparation of Elevation
Certificates for the Valley's floodplain properties which will provide
many benefits such as: reducing flood insurance premiums for some
properties, streamlining future closings, assisting in floodproofing
efforts, providing more accurate flood warnings, streamlining
floodplain building permits, and assisting future purchase/relocation
grant projects; since initial Project Impact funding would cover only
about one-half of the Valley's floodplain buildings, additional grant
assistance was pursued, and on April 28, 2000, the Virginia Department
of Emergency Services approved a grant of $79,269.78, which will allow
for completion of approximately 90 per cent of the Valley's floodplain
properties; the grant represents 100 per cent funding and requires no
local matching funds; and funds were inadvertently wired to the City of
Roanoke on May 12, 2000, and need to be transferred to the Roanoke
Valley-Allegheny Regional Commission.
The City Manager recommended that Council authorize the
Director of Finance to appropriate $79,269.78 which was received from
the Commonwealth of Virginia, Department of Emergency Services, to
a capital project account designated as "Project Impact Elevation
Certificates", and further authorize the Director of Finance to transfer
the funds to the Roanoke Valley-Allegheny Regional Commission.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34845-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency. ~
(For full text of Ordinance, see Ordinance Book No. 63, page 143.)
Mr. White moved the adoption of Ordinance No. 34845-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
41 4
AYES: Council Members Hudson, Swain, White, Wyatt,
Butler and Mayor Bowers ............................................................. 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
TRAFFIC-SIDEWALK/CURB AND GUTTER-BUDGET-CAPITAL
IMPROVEMENTS PROGRAM: The City Manager submitted a written
report advising that the Transfer to Capital Projects Fund account in
the General Fund (Fiscal Year 1999-2000) includes a balance of
$210,000.00 budgeted for "Transportation Projects" and $200,000.00
budgeted for the "Curb, Gutter & Sidewalk Program"; these amounts
have not been appropriated in accounts in the Capital Projects Fund,
which needs to be done to properly reserve the funds for the capital
projects for which they were intended to finance; and projects related
to transportation and infrastructure would have a total of $410,000.00
available as a supplement to funding made available from the past two
bond referendums.
It was further advised that timing is important for funds to be
appropriated prior to the end of the fiscal year; and projects in need of
funding are identified as follows:
New curb, gutter and sidewalk: $100,000.00 to Capital
Improvement Reserve for Streets & Bridges, Account No.
008-052-9575-9181;
Replacement of curb, gutter and sidewalk: $100,000.00 to
a new account to be identified by the Director of Finance;
Roadway safety improvements at the intersection of
Riverland RoadlBennington Street/Mount Pleasant
Boulevard: $140,000.00 to Roadway Safety Improvement
Account No. 008-052-9606; and
Final payment to the Virginia Department of
Transportation for the City's share of Peters Creek Road
Extension: $70,000.00 to Peters Creek Road Extension
Account No. 008-052-9595.
The City Manager recommended that Council appropriate
$410,000.00 from the Transfer to Capital Projects Fund to the above
referenced accounts.
ACTION:
415
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34846-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 144.)
Mr. Swain moved the adoption of Ordinance No. 34846-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
CITY CODE-TAXICABS AND FOR-HIRE VEHICLES: The City
Manager submitted a written report advising that on April 3, 2000,
Council considered a petition dated March 24, 2000, on behalf of Yellow
Cab Services of Roanoke, Inc., for a taxicab fare rate increase; and the
petition was referred to the City Manager for report and
recommendation.
It was further advised that rates for taxicab fares were last
adjusted on October 14, 1990; the requested fare increase amounts to
an approximate 17 per cent increase and seems well justified as
presented in the petition; and the requested fare increase is as follows:
From
$1.60 for the first 117 mile
20¢ for each additional 1/7 mile
20¢ for each 60 sec. waiting time
T__~o
$1.90 for the first 118 mile
20¢ for each additional 118 mile
20¢ for each 40 sec. waiting time
The City Manager transmitted a copy of a letter dated April 12,
2000, from Mr. Steven St. Jacques supporting the fare increase, but
recommending a different method of statement of the fare.
(See communication on file in the City Clerk's Office.)
416
ACTION:
It was explained that fares have not increased in almost ten years
and an increase is justified; fares appear to be more easily understood
by keeping incremental charges as a fraction of the initial charge; and
the recommended wording of the proposed fare structure has been
shared with all three permitted cab companies with no dissent.
The City Manager recommended that Council amend Section 34-
130 (g) Code of the City of Roanoke (1979), as amended, to provide that
rate will be:
$1.80 for the first 1/8 mile plus
$1.60 per mile or $18.00 per hour
charged in 20¢ increments
Effective date to be as soon as meters can be adjusted, but no later
than July 1, 2000.
(For full text, see report on file in the City Clerk's Office.)
Dr. Butler offered the following emergency ordinance:
(#34847-060500) AN ORDINANCE amending Article III, Public
Vehicles (Taxicabs and For-Hire Automobiles), of Chapter 34, Vehicles
For Hire, of the Code of the City of Roanoke (1979), as amended, by
amending and reordaining subsection (g) of §34-130, Rate Schedule;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 145.)
Dr. Butler moved the adoption of Ordinance No. 34847-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
Butler and Mayor Bowers ............................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
BUDGET-LIBRARIES: The City Manager submitted a written
report advising that a building condition assessment of the Main
Library conducted by Balzer and Associates, Inc., in association with
Spectrum Engineers, identified the need to replace obsolete electrical
417
distribution and branch circuit panel boards, as well as renovation of
a public restroom to comply with ADA guidelines, at an estimated cost
of $31,000.00.
The City Manager recommended that Council approve the
transfer of $31,000.00 to a new capital account to be established by the
Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34848-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 146.)
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34848-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
Butler and Mayor Bowers ............................................................ 6.
NAYS: None ....................................................................... O.
(Vice-Mayor Harris was absent).
BUDGET-DONATIONS/CONTRIBUTIONS-LIBRARIES: The City
Manager submitted a written report advising that Ms. Lenore Wood, a
long time resident of the Patrick Henry Hotel, died on March 25, 1999;
because of her admiration and love for Elmwood Park and the many
hours of enjoyment spent in the Main Library, Ms. Wood included the
City of Roanoke in her will; and specifically directed "the funds
constituting this bequest be used...for the continued beautification of
Elmwood Park, the Main City Library...and for other street beautification
projects as the City may deem best."
It was further advised that the City received a check, in the
amount of $39,044.95, on April 27, 2000; and the Department of Parks
and Recreation and the Department of Libraries will share the funds,
41'8
which will be used to purchase furnishings for the Main Library and to
replace the pond covers, purchase aquatic plants, hanging baskets,
and a tree for Elmwood Park.
The City Manager recommended that Council accept the gift and
appropriate the funds to two separate capital project accounts, one for
Parks and Recreation, in the amount of $19,522.00, and the other for
Libraries, in the amount of $19,522.95; and that an expression of
appreciation be forwarded to the Executrix of Ms. Wood's estate.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34849-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book'No. 63, page 147.)
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34849-060500.
The motion was seconded by Mr. Hudson.
The Mayor read a letter from Vice-Mayor-Elect William H. Carder
advising that Ms. Wood was a long time resident of the Patrick Henry
Hotel for 25 years until her death last year. He called attention to her
love for the City of Roanoke and its people, her excitement over the
transition that has occurred in the City during the past ten years, and
her passion for Elmwood Park and the Roanoke City Public Library. He
advised that until her last days, Ms. Wood was vibrant, exciting and had
a positive attitude about life.
Ordinance No. 34849-060500 was adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
Butler and Mayor Bowers ............................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
Mr. Swain offered the following resolution:
419
(#34850-060500) A RESOLUTION accepting the monetary gift
from the estate of Ms. Lenore Wiser Wood, to be used for the continued
beautification of Elmwood Park and the Main City Library, and
expressing appreciation for said gift.
(For full text of Resolution, see Resolution Book No. 63, page 148.)
ACTION:
Mr. Swain moved the adoption of Resolution No. 34850-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
Butler and Mayor Bowers ............................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
BICYCLIST-YOUTH-CITY CODE: The City Manager submitted a
written report advising that in October, 1999, a student from Patrick
Henry High School wrote to Mayor Bowers requesting that Roanoke
follow the lead of other Virginia localities, including Virginia Beach,
Blacksburg, York County, Alexandria and Manassas, and protect its
children under the age of 14 with a mandatory bicycle helmet law; and
a committee consisting of a representative appointed by the
Superintendent of Schools, representatives from the Roanoke
Redevelopment and Housing Authority, the Blue Ridge Bicycle Club,
Safe Kid's Coalition, local bicycle shops and City staff met to consider
the proposed ordinance and to explore ways to promote safety for
children riding bicycles.
It was further advised that the major thrust of the bicycle law
would be to promote the use of bicycle helmets and to educate all
riders and their parents; the working group has identified sources of
Iow-cost and free helmets and identified ways to distribute the helmets
to those in need; a minimal fee would be applied toward helmet
purchase, and enforcement would consist of a police officer talking
with parents and children as ordinance violations occur and providing
children with a helmet, if needed.
The City Manager recommended that Council adopt a measure,
effective October 1, 2000, which will allow ample time for education
through community and school efforts in the promotion of safe bike
riding and the provision of helmets for children in the City of Roanoke.
420
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Dr. Butler moved that the following ordinance be placed upon its
first reading:
(#34851) AN ORDINANCE amending the Code of the City of
Roanoke (1979), as amended, by adding new §21-47, Bicycle helmets,
to Article I, In General, of Chapter 21, Offenses - Miscellaneous, Code
of the City of Roanoke (1979), as amended, such new section
prohibiting persons fourteen years of age or younger from riding or
being carried on a bicycle on any highway, sidewalk, or public bicycle
path without wearing a protective helmet; and providing for an effective
date.
(For full text of Ordinance, see Ordinance Book No. 63, page 180.)
The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
Council Members suggested that prior to the end of the school
year, Roanoke City School students should be provided with
information advising that the bicycle helmet law will take effect on
October 1, 2000, and encouraging that they not ride bicycles without a
protective helmet; and a method should be initiated to identify those
helmets which are donated by the City.
BUDGET-DOWNTOWN ROANOKE, INCORPORATED-
CONSULTANTS REPORTS: The City Manager submitted a written
report advising that Outlook Roanoke, a five year plan for downtown
Roanoke, was completed in April 1997 by Urban Design Associates; the
plan continued a public participatory process for downtown that began
in 1979 and was updated in 1985, and was a joint effort of Downtown
Roanoke, Inc., the City of Roanoke, and the Redevelopment and
Housing Authority; the plan needs to be updated to strengthen
Roanoke's economic vitality in the downtown and its surrounding
neighborhoods, and will include downtown neighborhoods and focus
on the siting of future downtown projects (i.e. housing, main library,
421
new hotel site, upscale retail and entertainment); and issues in the near
future that must be carefully considered include: key opportunities for
additional downtown business development, support services for
downtown housing, community design standards for new development,
integration of new development with adjacent neighborhoods,
redevelopment of selected downtown areas, and parking.
It was further advised that Downtown Roanoke, Inc., would like
to work with the City and the Housing Authority to update the plan and
has requested the City's assistance in moving the project forward; with
the City's initiation of a downtown parking study, important decisions
related to downtown development must be made in a timely manner
and integrated into other initiatives to ensure a successful future for
downtown; preliminary discussions with Downtown Roanoke, Inc. have
indicated that the cost to update the plan to meet the immediate needs
of downtown Roanoke will be approximately $165,000.00; the plan will
be coordinated with the City's Comprehensive Plan and with
neighborhood plans surrounding the downtown area; it is expected that
an advisory committee, representing diversified business and
neighborhood interests, would be established to guide the plan and the
public participation process, with the ultimate goal to make the plan an
adopted component of the Comprehensive Plan; if started in June, the
downtown plan could be completed by the end of the year; action by
Council is needed to appropriate funds to Downtown Roanoke, Inc., and
to authorize the transfer of funds totaling $165,000.00 for the purpose
of updating the downtown plan; and additional contributions and in-
kind services are expected from Downtown Roanoke, Inc., and the
Roanoke Redevelopment and Housing Authority.
The City Manager recommended that Council appropriate and
transfer funds, as follows:
Appropriation/Transfer/From:
Account Name
Account Number
Amount
General Fund Contingency
Miscellaneous Refunds
VRS - Jail
FICA - Jail
Residual Fringe Benefits-
Health Insurance
001-002-9410-2199..
001-004-9140-2170
001-024-3310-1110
001-024-3310-1120
001-004-9110-1125
Total - Appropriation/Transfer From
$47,104.00
42,896.00
25,000.00
15,000.00
35,000.00
$165,000.00
422
ACTION:
Account Name Account Number Amount
Dowtown Plan Update 008-052-9579-9003 $165,000.00
The City Manager advised that Council will be involved in the
update which will be integrated with the City's Comprehensive Plan and
applicable neighborhood plans.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34852-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 148.)
Mr. Swain moved the adoption of Ordinance No. 34852-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt,
Butler and Mayor Bowers ............................................................ 6.
NAYS: None ...................................................................... -0.
(Vice-Mayor Harris was absent).
BUDGET-GRANTS-LIBRARIES: The City Manager submitted a
written report advising that the Roanoke Public Library has been
awarded two grants by the Library of Virginia under the Federal Library
Services and Technology Act, State Administered Program; the
assistive technology grant of $10,000.00 will be used to purchase a
computer workstation and software that will allow the blind and visually
impaired to access the Internet and other electronic resources at the
Main Library; and the Youth Services grant of $2,500.00 will be used to
support the Homework Helpline project sponsored by Blue Ridge
Public Television, Roanoke City Public Schools, and others.
It was further advised that there is no local match required for
grant funds, which must be expended by September 30, 2000.
The City Manager recommended appropriation of $12,500.00 to
the following grant fund accounts:
ACTION:
ACTION:
423
Other Equipment
Fees for Professional
Services
035-054-5027-9015
035-054-5028-2010
$10,000.00
$ 2,500.00
Increase revenue estimate in an account to be established by the
Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34853-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 151.)
Mr. Swain moved the adoption of Ordinance No. 34853-060500.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
Mr. Swain offered the following resolution:
(#34854-060500) A RESOLUTION accepting a Library Services
and Technology Act (LSCA) Grant for the blind and visually impaired.
(For full text of Resolution, see Resolution Book No. 63, page 152.)
Mr. Swain moved the adoption of Resolution No. 34854-060500.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
424
NAYS: None ...................................................................... -0.
(Vice-Mayor Harris was absent).
BUDGET-INDUSTRIES-ECONOMIC DEVELOPMENT-ZONING: The
City Manager submitted a written report advising that the Southern
Lane Group, LLC (SLG) approached the City for assistance with a
commercial development along Route 220 South below the Southern
Hills neighborhood; the Planning and Community Development
Department, along with the Economic Development Department and the
neighborhood group, met to discuss concerns of the neighborhood;
and after determining the needs of all groups, the property was rezoned
with certain proffers; SLG has agreed to enter into a Performance
Agreement with the City and the Industrial Development Authority; to
invest a minimum of $2 million in the project and to provide for
infrastructure in the area, including a realigned Southern Hills Drive to
connect to Franklin Road approximately atthe traffic light at Lowes and
an upgraded Southern Lane; in addition, improvements are to be made
to drainage and up to seven sites for commercial use are to be graded;
and SLG will construct this infrastructure according to state and local
standards and then dedicate the improvements to the City of Roanoke.
It was further advised that in return, the City of Roanoke will
donate to the SLG, through the Industrial Development Authority (IDA),
up to $800,000.00 and the IDA will reimburse the SLG one dollar for
every two dollars spent by SLG; a period of 30 months from the date of
the Agreement will be allowed for the draw down of funds and
completion of infrastructure; funding is available in the Debt Service
Fund and will be repaid from incremental taxes generated by
development of the property; as per the performance agreement, the
SLG development will generate $1.6 million in tax revenue through real
estate, personal property, BPOL, utility, and other applicable taxes
within six and a half years of the signing of a performance agreement,
and one half of this amount, or $800,000.00, will be used for
improvements needed by the Southern Hills neighborhood; and if the
area does not generate $1.6 million in tax revenue in six and one half
years, SLG will pay a proportional amount back to the IDA at 8 per cent
interest.
The City Manager recommended that she be authorized to
execute a performance agreement with the Industrial Development
Authority and Southern Lane Group and appropriate funds in the
ACTION:
425
amount of $800,000.00 from Debt Services Fund Reserve to an account
to be established by the Director of Finance in the Capital Projects
Fund. '
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34855-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects and Debt Service Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 152.)
Mr. Hudson moved the adoption of Ordinance No. 34855-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
Mr. Hudson offered the following emergency ordinance:
(#34856-060500) AN ORDINANCE authorizing the proper City
officials to execute a Performance Agreement among the City of
Roanoke (City), the Industrial Development Authority of the City of
Roanoke, Virginia (Authority), and Southern Lane Group, LLC (SLG),
that provides for SLG to make a certain investment in the development
of certain property along 220 South below the Southern Hills
neighborhood; that the City will make an appropriation of up to
$800,000.00 to the Authority, all for the purposes of promoting
economic development in order to fund the grant that the Authority
intends to make to SLG; and providing for an emergency.
ACTION:
(For full text of Ordinance, see Ordinance Book.No. 63, page 154.)
Mr. Hudson moved the adoption of Ordinance No. 34856-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
426
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
The Mayor declared the meeting in recess at 4:27 p.m., in order
for Council Members to attend a News Conference in the Emergency
Operations Center Conference Room at 4:30 p.m., regarding the
proposed IMAX Theatre - Roanoke Arts Museum facility.
At 5:20 p.m., the meeting reconvened in the City Council
Chamber with all Member of the Council in attendance, except Vice-
Mayor Harris, Mayor Bowers presiding.
CITY ATTORNEY:
CITY CODE: The City Attorney submitted a written report
advising that since 1982, Council has enacted and recodified the City
Code on an annual basis in order to properly incorporate amendments
made by the General Assembly at the previous Session to State
statutes that are incorporated by reference in the City Code; the
procedure ensures that the ordinances codified in the City Code
incorporate the most recent amendments to State law; and
incorporation by reference is frequently utilized in local codes to
preclude having to set out lengthy provisions of State statutes in their
entirety and the technique ensures that local ordinances are always
consistent with State law as is generally required.
It was further advised that the procedure whereby a local
governing body incorporates State statutes by reference after action of
the General Assembly has been approved by the Attorney General;
whereupon, the City Attorney recommend that Council adopt an
ordinance to readopt and reenact the Code of the City of Roanoke
(1979), advising that if the measure is not adopted, City Code sections
incorporating provisions of the State Code amended at the last Session
of the General Assembly may not be deemed to include recent
amendments and may be impermissibly inconsistent, which could
result in the dismissal of criminal prosecutions under these City Code
sections.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
ACTION:
427
Mr. Hudson offered the following emergency ordinance:
(#34857-060500) AN ORDINANCE to readopt and reenact the
Code of the City of Roanoke (1979), as amended; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 155.)
Mr. Hudson moved the adoption of Ordinance No. 34857-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of April, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
BUDGET-CITY EMPLOYEES: The Director of Finance submitted
a written report advising that the fiscal year 1999-2000 General Fund
budget included funds in the nondepartmental category for retiree
medical insurance, unemployment wages and termination (vacation)
leave wages; these fringe benefits are budgeted at estimated amounts
in the nondepartmental category because annual charges of each
department are difficult to project; and actual costs are charged to
departments in anticipation of budget transfers to cover the costs.
The Director of Finance transmitted a budget ordinance
transferring funds from the nondepartmental category to the applicable
departmental budgets; as needed, available funding related to one type
of fringe benefit is used to supplement funding needed in another area
such as termination wages; the ordinance transfers funds from General
428
ACTION:
Fund Retiree Medical Insurance and Unemployment Wages to provide
necessary funding for termination leave wages, extended illness, bonus
and separation pay and moving expenses; and transfers do not
increase the General Fund budget in total, but reallocate amounts
between departments.
The following is a summary of total transfers:
Budget Amount ,~ Revised
Before Transfers Budget
Transfers Inl(Out) Amm~
Retiree Medical Insurance $ 313,875.00
Unemployment Wages 35,000.00
Termination Leave Wages 91,275.00
Extended Illness 0.00
Bonus and Separation Pay 0.00
Moving Expenses 0.00
$ 440,150.00
$(91,989.00) $221,886.00
(22,266.00) 12,734.00
88,861.00 180,136.00
1,777.00 1,777.00
4,200.00 4,200.00
19,417.00 19,417.00
$ 0.00 $440,150.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34858-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 157.)
Mr. Swain moved the adoption of Ordinance No. 34858-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
BUDGET-INTERNAL SERVICE FUND: The Director of Finance
submitted a written report advising that the City of Roanoke's Internal
Service Funds account for certain services provided to other
departments of the City; the Internal Service Funds recover their costs
by charging the receiving departments for services provided; budgeted
ACTION:
429
funds for internal services are allocated in the General Fund in each
fiscal year's budget throughout various departments based on
estimated usage; and usage usually varies from the original estimates;
and at this time during each fiscal year, it is necessary to make
appropriations/transfers between departments** to provide sufficient
funds for internal services for the fiscal year; whereupon, he
transmitted an ordinance providing for the transfers which will not
increase the overall General Fund budget, but will reallocate amounts
between departments.
A summary of total transfers is as follows:
Department of Technology
Department of Technology -
PC Rental
Risk Management Overhead
Fleet Management
Budget Amount Revised
Before Transfers Budget
Transfers In/(Out) Amount
$ 3,165,000.00 $ (351,000.00) $ 2,814,000.00
207,654.00 351,000.00 558,654.00
616,852.00 0.00 616,852.00
1,750,274.00 ( 2,9t8.00) 1,747,356.00
Fleet Rental 1,050,000.00 2,918.00 1,052,918.00
6,789,780.00 $ 0.00 $ 6,789,780.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34859-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 161.)
Mr. Swain moved the adoption of Ordinance No. 34859-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
430
CITY CODE-TAXES: The Director of Finance submitted a written
report advising that the Retail Sales and Use Tax Food Tax Reduction
Program was approved by the legislature in 1999 and became effective
on January 1, 2000, which program reduces the State sales tax on food
purchased for home consumption; the legislation also set forth
changes to the local Prepared Food and Beverage Tax Ordinance
("Meals Tax") by stating that no locality shall levy any tax upon food
purchased for human consumption as defined in the Food Stamp Act
of 1977; originally, the legislation would have reduced local Meals Tax
revenue by approximately 20 per cent; however, as a result of a
compromise worked out last year between the Virginia Municipal
League and various food industry groups, House Bill 255 was adopted
by the 2000 legislative session to provide that the impact on the local
Meals Tax would be minimal; and with the required changes, it is
anticipated that a two-three per cent reduction will occur in Meals Tax
revenues, effective July 1, 2000.
It was explained that certain foods currently taxed under the
Meals Tax Ordinance will no longer be taxed, which include certain
defined bakery goods, cakes, breads, doughnuts, cookies, and pies
based on packaging; Section 32-297, Exemptions, is recommended for
amendment to provide for conformance with a model ordinance
recommended by the Virginia Municipal League; the Exemptions
Section remains substantially the same but adds an expanded
definition of foods and beverages which are not taxable; it is also
recommended in the Exemptions Section that the word "handicapped"
be changed to "disabled" and clarification of Section 2-28, Definitions,
to specify snack foods "packaged for home consumption" as exempt
from the Meals Tax.
The Director of Finance recommended that Council adopt a
proposed ordinance encompassing the above described revisions.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34860-060500) AN ORDINANCE amending and reordaining §32-
283, Definitions, and §32-297, Exemptions, of Article XlV, Tax on
Prepared Food and Bevera._qe, of Chapter 32, Taxation, of the Code of
the City of Roanoke (1979), as amended, to provide for meals taxation
in conformance with recently amended state legislation; and providing
for an emergency and an effective date.
ACTION:
431
(For full text of Ordinance, see Ordinance Book No. 63, page 168.)
Mr. Swain moved the adoption of Ordinance No. 34860-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ...................................................................... -0.
(Vice-Mayor Harris was absent).
REPORTS OF COMMITTEES:
BUDGET-WILLIAMSON ROAD PARKING GARAGE: Council
Member Carroll E. Swain, Chairperson, Bid Committee, presented a
written report on behalf of the Committee, in connection with bids
received by the City for renovations to the Williamson Road Parking
Garage, located at 201 Tazewell Avenue, S. E.
The Bid Committee recommended that Council authorize the
Director of Finance to appropriate $402,350.00 to Williamson Road
Parking Garage Renovation, Account Number 008-052-9576, as follows:
$293,000.00 from Transportation Fund Retained Earnings, $35,900.00
from CMERP, and $74,350.00 from Jail Recovered Costs, Account
Number 001-024-3310-8005; accept the bid of Eastern Waterproofing &
Restoration Co., Inc., in the amount of $381,010.00, to include line items
1 through 7 as set forth on the bid tabulation sheet; and authorize the
City Manager to enter into a contractual agreement with Eastern
Waterproofing & Restoration Co., Inc., in form to be approved by the
City Attorney, and reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34861-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, Transportation and Capital Projects
Fund Appropriations, and providing for an emergency.
432
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 172.)
Mr. Swain moved the adoption of Ordinance No. 34861-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
Mr. Swain offered the following emergency ordinance:
(#34862-060500) AN ORDINANCE accepting the bid of Eastern
Waterproofing & Restoration Co., Inc., for the Williamson Road Parking
Garage Renovation, upon certain terms and conditions and awarding
a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 173.)
Mr. Swain moved the adoption of Ordinance No. 34862-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ...................................................................... 0.
(Vice-Mayor Harris was absent).
BUDGET-WILLIAMSON ROAD AREA BUSINESS ASSOCIATION:
Council Member Carroll E. Swain, Chairperson, Bid Committee,
presented a written report on behalf of the Committee, in connection
with bids received by the City for construction of improvements for
Phase I of the Williamson Road Revitalization Project, which include
replacement of deteriorating curb and sidewalk, improvement of
433
ingress/egress from Williamson Road, crosswalks, street lighting,
signage, landscaping and other pedestrian amenities; and
improvements are proposed along the entire five mile corridor, running
from Orange Avenue (US 460) to the northerly City limit.
The Bid Committee recommended that Council accept the bid of
H. & S. Construction Company, in the amount of~$339,973.55, in a form
to be approved by the City Attorney, with a project contingency of
$34,026.45, and 360 consecutive calendar days for completion of the
project; authorize the Director of Finance to transfer $374,000.00 from
the 1999 Bond Fund Account Number 008-052-9709-9191, to Account
Number 008-052-9716, Williamson Road Corridor Study
Recommendations - Phase I.
ACTION:
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34863-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 174.)
Mr. Swain moved the adoption of Ordinance No. 34863-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
Mr. Swain offered the following emergency ordinance:
(#34864-060500) AN ORDINANCE accepting the bid of H. & S.
Construction Company, for construction of the improvements for Phase
I of the Williamson Road Revitalization Project, upon certain terms and
434
ACTION:
conditions and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 175.)
Mr. Swain moved the adoption of Ordinance No. 34864-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
BUDGET-WATER RESOURCES: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for drilling and testing wells at three potential sites located at the
Carvins Cove Filtration Plant, a location near the Carvins Cove
Concession area, and a location near the Mill Mountain Storage Tank
off Riverland Road, S. E.
The Bid Committee recommended that Council authorize the City
Manager to execute a contract with Rorrer Well Drilling, Inc., in a form
to be approved by the City Attorney, in the amount of $67,230.00, with
a project contingency of $25,000.00, and 60 days contract time; reject
all other bids received by the City; and appropriate $102,230.00 from
Water Fund Retained Earnings for transfer to Account No. 002-056-
8389, Groundwater Development.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34865-060500) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water Fund Fund Appropriations, and
providing for an emergency.
ACTION'
435
(For full text of Ordinance, see Ordinance Book No. 63, page 176.)
Mr. Swain moved the adoption of Ordinance No. 34865-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION'
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
Mr. Swain offered the following emergency ordinance:
(#34866-060500) AN ORDINANCE accepting the bid of Rorrer
Well Drilling, Inc., to drill and test three wells at potential sites located
at the Carvins Cove Filtration Plant, a location ~near the Carvins Cove
Concession Area, and a location near the Mill Mountain Storage Tank,
upon certain terms and conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 177.)
Mr. Swain moved the adoption of Ordinance No. 34866-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
ROANOKE CiViC CENTER: A report of the Roanoke Civic Center
Commission in connection with termination of the City's contract with
Fells Point Catering, purchase by the City of Fells Point's smallware
inventory, and addition of one full-time staff person at the Civic Center
for food and beverage division activities, was before Council.
436
ACTION:
It was advised that Fells Point Catering, Inc., is contracted
through October 3, 2000, with the City of Roanoke to provide catering
management services at the Roanoke Civic Center; the parties have
mutually agreed that it is in the best interest of both parties to terminate
the agreement, effective June 1, 2000; Civic Center management is
prepared to consolidate Civic Center catering services into the in-
house food & beverage division that now operates concessions
services; there will be a requirement to hire one additional full time staff
person, in accordance with the City's pay and classification system;
and net revenues will increase sufficiently to recover costs for
additional personnel and product purchases.
The Roanoke Civic Center Commission recommended that
Council terminate the Contract for Catering Management Services with
Fells Point Catering, Inc., dated October 4, 1999, effective June 1,2000,
substantially in accordance with provisions of the ContractAmendment
which may include the City's purchase of Fells Point's smallwares
inventory; that the City Manager be authorized to execute an
Amendment Terminating the Contract, and to resolve issues
concerning reconciliation of monies due for May 2000, in accordance
with the City Manager's authority to issue change orders or
amendments to contracts; and authorize employment of one additional
full-time staff person for the Civic Center Food & Beverage division.
The City Manager submitted a written report concurring in the
recommendation of the Roanoke Civic Center Commission.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34867-060500) A RESOLUTION terminating the City's contract
with Fells Point Catering, Inc., dlbla Hightopps Catering (Fells Point)
dated October 4, 1999; authorizing the City Manager to execute the
amendment terminating the contract; authorizing the City's purchase
of Fells Point's smallware inventory; and authorizing the addition of
one full-time staff person to the Civic Center for its food and beverage
division.
(For full text of Resolution, see Resolution Book No. 63, page 178.)
Mr. Hudson moved the adoption of Resolution No. 34867-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
437
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTION:
CITY CODE-PENSIONS: Ordinance No. 34824 amending and
reordaining Section 22.1-3, Membership generally, of Chapter 22.1,
Pensions and Retirement, Code of the City of Roanoke (1979), as
amended, by the addition of a new subsection (c4), providing for a new
window of opportunity during which members of the Employees'
Retirement System may transfer to the Employees' Supplemental
Retirement System, having previously been before the Council for its
first reading on Monday, May 15, 2000, read and adopted on its first
reading and laid over, was again before the body, Mr. White offering the
following for its second reading and final adoption:
(#34824-060500) AN ORDINANCE amending and reordaining
§22.1-3, Membership Generally, of Chapter 22.1, Pensions and
Retirement, of the Code of the City of Roanoke (1979), as amended, by
adding a new subsection, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book'No. 63, page 128.)
Mr. White moved the adoption of Ordinance No. 34824-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
CITY CODE-PENSIONS: Ordinance No. 34825 amending Chapter
22.1, Pensions and Retirement= of the Code of the City of Roanoke
(1979), as amended, by amending Section 22.1-11, Restoration of
438
ACTION:
beneficiaries to membership, by the addition of new subsection (e) to
provide an option to certain beneficiaries regarding pension benefits
and additional creditable service, having previously been before the
Council for its first reading on Monday, May 15, 2000, read and adopted
on its first reading and laid over, was again before the body, Mr. White
offering the following for its second reading and final adoption:
(#34825-060500) AN ORDINANCE amending Chapter 22.1,
Pensions and Retirement, of the Code of the City of Roanoke (1979), as
amended, by amending §22.1-11, Restoration of beneficiaries to
membership, by the addition of a new subsection (e) to provide an
option to certain beneficiaries regarding pension benefits and
additional creditable service; and providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 129.)
Mr. White moved the adoption of Ordinance No. 34825-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
ZONING: Ordinance No. 34833 rezoning a .034 acre tract of land
located at 4301-4305 Appleton Avenue, N. W., identified as Official Tax
No. 6380108, from RS-3, Residential Single-Family District, to C-2,
General Commercial District, subject to proffers contained in the First
Amended Petition for Rezoning filed in the City Clerk's Office on March
30, 2000, having previously been before the Council for its first reading
on Monday, May 15, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the following for its
second reading and final adoption:
(#34833-060500) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 638, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 130.)
ACTION:
439
Mr. White moved the adoption of Ordinance No. 34833-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
ZONING: Ordinance No. 34834 rezoning a tract of land located
on the north side of Franklin Road, S. W., identified as Official Tax No.
1280602, from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to proffers contained in an Amended
Petition filed in the City Clerk's Office on April 12, 2000, having
previously been before the Council for its first reading on Monday, May
15, 2000, read and adopted on its first reading and laid over, was again
before the body, Ms. Wyatt offering the following for its second reading
and final adoption:
(#34834-060500) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 128, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 131.)
Ms. Wyatt moved the adoption of Ordinance No. 34834-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-RAILSIDE
LINEAR WALK: Ordinance No. 34836 conveying to adjacent land
owners, by quitclaim deed, certain portions of City owned property
located adjacent to the tracks of Norfolk Southern Railway Company
between Second Street and Jefferson Street, described as Lots lA, lB
44O
ACTION:
and 2-7 inclusive, having previously been before the Council for its first
reading on Monday, May 15, 2000, read and adopted on its first reading
and laid over, was again before the body, Dr. Butler offering the
following for its second reading and final adoption:
(#34836-060500) AN ORDINANCE authorizing the conveyance by
quitclaim deed to adjacent landowners any interest the City may have
in the residual portions of properties located to the rear of Warehouse
Row, adjacent to the railroad tracks of Norfolk Southern Railway
Company, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 133.)
Dr. Butler moved the adoption of Ordinance No. 34836-060500.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... O.
(Vice-Mayor Harris was absent).
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-ZONING:
Ordinance No. 34838 amending §36.1-590, Generally, §36.1-593,
Nonconforming structures, and §36.1-594, Nonconforming uses of
structures, of the Code of the City of Roanoke (1979), as amended, to
permit the reconstruction, but not enlargement, of a nonconforming
structure in the event of any damage to the structure from fire, flood or
other natural disaster, and to permit the continuation of the residential
use of a structure in the event of any damage to the structure from fire,
flood or other natural disaster, having previously been before the
Council for its first reading on Monday, May 15, 2000, read and adopted
on its first reading and laid over, was again before the body, Mr. Swain
offering the following for its second reading and final adoption:
(#34838-060500) AN ORDINANCE amending Sec. 36.1-590,
Generally, §36.1-593, Nonconforming structures, and §36.1-594,
Nonconforming uses of structures, of Chapter 36.1, Zoning, of the
Code of the City of Roanoke (1979), as amended, to regulate
nonconforming structures and nonconforming uses of structures.
(For full text of Ordinance, see Ordinance Book No. 63, page 133.) _.
ACTION:
441
Mr. Swain moved the adoption of Ordinance No. 34838-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ...................................................................... -0.
(Vice-Mayor Harris was absent).
CITY CODE-ZONING: Ordinance No. 34839 amending §36.1-25,
Definitions, §36.1-126, Permitted uses, §36.1-145, Permitted uses, §36.1-
511, General requirements for all day care centers, and §36.1-512, Day
care homes, of the Code of the City of Roanoke (1979), as amended, to
broaden the application of the zoning ordinance to include day care
homes in which care is provided for up to and including six children,
to reduce the amount of required outdoor play area for day care centers
in all districts other than residential districts, and to require that certain
day care centers be at least 1,500 feet apart, having previously been
before the Council for its first reading on Monday, May 15, 2000, read
and adopted on its first reading and laid over, was again before the
body, Mr. Swain offering the following for its second reading and final
adoption:
(#34839-060500) AN ORDINANCE amending §36.1-25,
Definitions, subsection (5) of §36.1-126, Permitted uses, subsection (6)
of §36.1-145, Permitted uses, subsections (a) and (b) of §36.1-511,
General requirements for all day care centem, and subsection (a) of
§36.1-512, Day care homes, of Chapter 36.1, Zoninq, of the Code of the
City of Roanoke (1979), as amended, to broaden the application of the
zoning ordinance to include day care homes in which care is provided
for up to and including six children, to reduce the amount of required
outdoor play area for day care centers in all districts other than
residential districts, and to require that certain day care centers be at
least fifteen hundred (1,500) feet apart.
(For full text of Ordinance, see Ordinance Book No. 63, page 136.)
Mr. Swain moved the adoption of Ordinance No. 34839-060500.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
442
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
SCHOOLS: Council Member Wyatt referred to recent
correspondence from a representative of the Roanoke City School
Board in regard to certain computers presently in use in City school
classrooms; whereupon, she requested additional information in regard
to the number of PC Power Mac and I-MAC computers currently in use
in each City school for comparison purposes.
Council Member Wyatt referred to a telephone call from a parent
in regard to a recent article about test scores from the Governor's
School, which test scores are forwarded directly to the home school of
the student, i.e.: if the student is from Botetourt County, the test score
is sent to the Botetourt County School. However, she advised that
under the City's PLATO Program, test scores are attributed to the
PLATO School, rather than to the home school of the student, which is
beginning to have an impact on certain schools in their accountability
and accreditation under the requirements of the Standards of Learning.
She pointed out that the question has arisen as to whether the test
score can be attributed to the home school of the student, otherwise,
an unfair advantage is provided to those schools that are PLATO
Schools.
The abovereferenced requests for information were referred to
the Roanoke City School Board for appropriate response.
COUNCIL: This being the last official Council meeting of the
Honorable David A. Bowers, Mayor, each Member of Council expressed
appreciation for Mayor Bowers' service to the City.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
ACTION:
443
CITY COUNCIL-COMMUNITY PLANNING: Ms. Helen E. Davis, 35
Patton Avenue, N. E., inquired if there are written guidelines in regard
to accepting or rejecting recommendations submitted to Council by the
City Planning Commission; whereupon, in the absence of written
guidelines, the Mayor offered the assistance of the City Manager and
any Member of Council to meet with Ms. Davis to discuss the process.
At 6:20 p.m., the Mayor declared the meeting in recess.
At 6:30 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Harris.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt, Butler
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent).
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that the terms of office of Patrick B. Shumate, Elvah D. Taylor and
Thomas M. Winn, III, as members of the Youth Services Citizen Board
expired on May 31, 2000, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the names of Patrick B. Shumate,
Elvah D. Taylor and Thomas M. Winn, III.
There being no further nominations, Mr. Shumate, Ms. Taylor and
Mr. Winn were reappointed as members of the Youth Services Citizen
Board, for terms ending May 31, 2003, by the following vote:
444
ACTION:
FOR MR. SHUMATE, MS. TAYLOR AND MR. WINN: Council
Members Hudson, Swain, White, Wyatt, Butler and Mayor Bowers .... 6.
(Vice-Mayor Harris was absent).
There being no further business, the Mayor declared the meeting adjourned
at 6:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
445
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
June 19,2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
June 19, 2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber,
fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, Virginia, with Vice-Mayor C. Nelson Harris presiding, pursuant to Rule 1,
Regular Meetin_~s, of Section 2-15, Rules of Procedure, Code of the City of Roanoke
(1979), as amended.
PRESENT: Council Members Carroll E. Swain, William White, Sr., Wendell H.
Butler, W. Alvin Hudson, Jr., and Vice-Mayor C. Nelson Harris ............................... 5.
ABSENT: Council Member Linda F. Wyatt and Mayor David A. Bowers .......... 2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
At 12:17 p.m., the Vice-Mayor declared the meeting in recess.
At 12:20 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with all Members of Council in attendance, except
Mayor Bowers and Council Member White, Vice-Mayor Harris presiding.
RESPOND SYSTEM: The City Manager introduced a briefing on the
RESPOND! System, which is a program that was designed to address citizen
complaints regarding City services. She advised that improvements have been
made to the system and additional improvements are under consideration for the
future; whereupon, she called upon Barry Key, Director, Office of Management and
Budget, who presented a history of the RESPOND! system, proposed enhancements.
He introduced Edria Wimmer, Customer Service Coordinator, and Craig Fifer, City
Web Master, who presented information regarding the program and an on-line
demonstration of a citizen complaint from the time the complaint was received by
the call taker until it was resolved.
Mr. Fifer advised that the Customer Service Center has been responsible to
the Office of Management and Budget since July 1, 1999, staff consists of one full-
time Customer Service Coordinator, three full-time and one part-time Customer
Service Specialist which allows for flexibility in scheduling, and work stations are
located in the Information Center in the Noel C. Taylor Municipal Building and the
446
Public Works Service Center on Courtland Road, N.W. He advised that the
Customer Service Center is open Monday through Friday, 7:00 a.m. to 6:00 p.m., and
emergency calls and after hours calls are taken by the E-911 Center. He explained
that the system can also be accessed via the City's Internet Web Site by visiting the
City's formal web address and using an Internet form. He demonstrated the different
tools that the Customer Service Center uses to respond to requests for service,
which include a software program known as RESPOND! which has been in use by
the City since April 1998, and having logged in more than 80,000 calls, by more than
90 members of the City staff, representing 16 different departments throughout the
City. He further explained that if a call is taken that needs to be assigned to a
department that does not use the RESPOND! system, the Customer Service Center
will either e-mail the request or fax the information to the appropriate department to
insure that regardless of the type of call, it is routed to the proper department of the
City. He advised that over the past two years, a substantial number of improvements
and enhancements have been made to the RESPOND! system so that it fits the
needs of the City and, in so doing, the product has been enhanced for all municipal
governments that choose to use the program. He advised that some of the benefits
of RESPOND! include the ability to consistently assign and schedule calls so that
regardless of who takes the call, the call receives the same issue type, there is
increased accountability for those persons who take calls and are responsible for
handling calls by displaying when the call was taken, when it was assigned, and the
amount of time to do the task.
Mr. Fifer explained that the program enables staff to conduct reports which
show RESPOND! hours, calls, and how well the City is meeting the requests for
service; there is enhanced availability of reference material so that call takers have
a wealth of information at their finger tips under a special feature of RESPOND!
which helps to insure that all call takers give out the same information to citizens
making reports; and all data relating to a specific request for service is centralized
so that if a citizen calls the City Manager's Office with a complaint, the call taker can
see that the citizen has already called another department of the City for assistance.
Mr. Fifer presented a demonstration of an actual request for service from the
time that the request was called in to the time that the request was resolved. He
reviewed features of RESPOND! that allow City staff to look at the overall picture
instead of tracking individual calls which provides for review of requests for service
on a system-wide basis. He advised that City inspectors in the field use a palm pilot
that allows them to enter the issues on the palm pilot which can be synchronized
with the RESPOND! server when the inspector returns to the office.
At 1:00 p.m., the Vice-Mayor declared the meeting in recess until 2:00 p.m.
447
At 2:00 p.m., on Monday, June 19, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the following
Council Members in attendance, Vice-Mayor Harris presiding.
PRESENT: Council Members Carroll E. Swain, William White, Sr., Linda F.
Wyatt, Wendell H. Butler, W. Alvin Hudson, Jr., and Vice-Mayor C. Nelson Harris ..... 6.
ABSENT: Mayor David A. Bowers ........................................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Deputy City Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor Harris.
PRESENTATIONS:
CITY COUNCIL-DECEASED PERSONS: On behalf of the City of
Roanoke, the Vice-Mayor presented a ceremonial copy of Resolution
No. 34768-050100, a City Flag, and a Key to the City to Mrs. James O.
Trout in memory of the service of her late husband, the Honorable
James O. Trout, Council Member, who died on April 25, 2000.
A video tape in memory of Mr. Trout was also presented.
COUNCIL-ACTS OF ACKNOWLEDGMENT: Inasmuch as the four
year term of the Honorable David A. Bowers, Mayor, will end on
June 30, 2000, Ms. Wyatt offered the following resolution recognizing
the service Mayor Bowers:
(#34868-061900) A RESOLUTION paying tribute to the Honorable
David A. Bowers, Mayor of the City of Roanoke, and expressing to him
the appreciation of this city and its people for his exemplary public
service.
(For full text of Resolution, see Resolution Book No. 63, page 181.)
ACTION:
Ms. Wyatt moved the adoption of Resolution No. 34868-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
448
ACTION:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris. ~.
NAYS: None ................................................................ 0.
(Mayor Bowers was absent.)
Inasmuch as the four year term of office of the Honorable
Carroll E. Swain, Council Member will end on June 30, 2000, Mr.
Hudson offered the following resolution recognizing the service of the
Council Member Swain:
(#34869-061900) A RESOLUTION paying tribute to the Honorable
Carroll E. Swain and expressing to him the appreciation of this city and
its people for his exemplary public service.
(For full text of Resolution, see Resolution Book No. 63, page 182.)
Mr. Hudson moved the adoption of Resolution No. 34869-061900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members White, Wyatt, Butler, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ............................................................... 0.
(Mayor Bowers was absent.) (Council Member Swain abstained from
voting).
SCHOOLS-ACTS OF ACKNOWLEDGMENT: Vice-Mayor Harris
presented pins and Roanoke photographs in recognition of Odyssey of
the Mind teams from Crystal Spring Elementary School and Patrick
Henry High School. He advised that the team from Crystal Spring
Elementary School won the Outstanding Omer Award for outstanding
and exceptional teamwork, performance and courtesy at the regional
tournament, and the Ranatra Fusca Award for outstanding and
exceptional levels of creativity and performance in spontaneous
thinking at the regional tournament, first place in the region, state and
world champions - Shrinking Structure, Division I. He further advised
that the Patrick Henry High School team won an Outstanding Omer
Award at the regional tournament for teamwork and outstanding
performance, first place in the state and second in the world - Shrinking
Structure, Division III.
ACTION:
449
CONSENT AGENDA
The Vice-Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for a Closed Meeting to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council; and to discuss acquisition of real property for public purpose.
COMMITTEES-COUNCIL: A communication from Vice-Mayor
Harris requesting that Council convene in a Closed Meeting to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by the Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Vice-
Mayor to convene in a Closed Meeting to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................... -6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
·
PURCHASE/SALE OF PROPERTY-CITY MANAGER: A report of
the City Manager requesting that Council convenein a Closed Meeting
to discuss a matter with regard to acquisition of real property for public
purpose, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
45O
ACTION:
ACTION:
Mr. White moved that Council concur in the request of the City
Manager to convene in a Closed Meeting to discuss a matter with
regard to acquisition of real property for public purpose, pursuant to
Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ............................................................... -6.
NAYS: None ..................................................................... 0.
(Mayor Bowers was absent.)
ZONING-COMMUNITY PLANNING: A report of the City Planning
Commission in connection with a request of Adam Cohen to amend
Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended,
to include a definition for a two-unit townhouse and such other
regulations to permit two-unit townhouses as permitted uses in
districts where two-family structures are currently allowed;
It was further advised that on May 17, 2000, the City Planning
Commission held a public hearing on the petition to create a new
definition in the City Code for a two-unit townhouse and recommended
against approval of the petition; on May 22, 2000, Mr. Cohen submitted
an amended petition requesting an amendment to the City Code to
create a new definition for a single-family attached dwelling, and
requested that the amended petition be heard by the City Planning
Commission before being considered by Council; whereupon, the City
Planning Commission requested that the amended petition be referred
to the Planning Commission for further consideration.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Planning Commission. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .............................................................. 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
ACTION:
451
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP: A
communication from Keith Moore tendering his resignation as a
member of the Roanoke Neighborhood Partnership Steering
Committee, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
HOUSING/AUTHORITY-COMMUNITY PLANNING: Ms. Gloria
Dorma appeared before Council and reiterated her remarks which she
presented to Council at its meeting on Monday, October 4, 1999.
On October 4, 1999, Ms. Dorma requested that the City clearly
define the term "multi-family housing" as to location and number of
units in a specific area so as not to create an "asphalt jungle". She
spoke in support of constructing housing units, such as duplexes, in
residential areas throughout the community that would also meet the
criteria for Iow income housing. She referred to the concentration of
multi-family housing in northwest Roanoke, and requested that the City
prepare a neighborhood plan for northwest Roanoke before any
additional multi-family housing is constructed.
Without objection by Council, the Vice-Mayor advised that the
remarks of Ms. Dorma would be referred to the City Manager for
appropriate response.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of the following funds for fiscal
year 1999-2000, was before Council.
452
ACTION:
$250,000.00 from the Capital Maintenance and Equipment
Replacement Fund, to provide funds for textbook
adoptions, magnet school equipment, facility
improvements and equipment, and for grounds
maintenance equipment;
$53,500.00 for the Summer Youth Employment Program
for the summer 2000, to provide training and hands-on
experience for disadvantaged or handicapped youth from
the inner City, with the goal of enhancing employment
potential, developing employment competencies, and
earning academic credit toward a high school diploma,
which will be one hundred percent reimbursed by Federal
funds;
$340,000.00 from 1999 Bond funds for construction costs
for the Jackson Middle School; and
$62,929.00 from Virginia Public School Authority bonds
issued by the Hurt Park renovation and the Roanoke
Valley Governor's School renovation, to be used for an
addition to the account used to finance the short-term
borrowing needs of the capital fund.
A report of the Director of Finance recommending that Council
concur in the request, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget ordinance:
(#34870-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, School and School Capital Projects
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 184.)
Mr. White moved the adoption of Ordinance No. 34870-061900.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .6.
453
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of the following funds for fiscal
year 2000-2001, was before Council.
$2,742,422.00 for the Title I Winter Program, to provide
remedial reading, language arts and mathematics
instruction for students in targeted schools, which
program is one hundred per cent reimbursed by Federal
funds;
$194,437.00 for the Title I Even Start Family Literacy Grant,
to provide staff and funding for parental and preschool
workshops for family literacy efforts at the preschool and
adult education levels, which is one hundred per cent
reimbursed by Federal funds;
$93,637.00 for the Title I Local Delinquent Children Grant,
to provide transition services to youth exiting the Juvenile
Detention Center and youth entering Youth Haven, which
program is one hundred per cent reimbursed by Federal
funds;
$172,019.00 for the Title VI Program, to provide funds for
implementation of innovative instructional programs in the
school district and to provide visiting teacher services,
which program will be reimbursed by Federal funds in the
amount of $123,791.00 and a local match $48,228.00;
$1,356,976.00 for the Governor's School Program, to
provide instruction in science and math to high school
students, which program is supported by State funds and
tuition collected from participating school districts;
$615,089.00 for the Magnet School Program, to provide for
operation of the Round Hill Montessori School, which
program is one hundred per cent reimbursed by Federal
funds;
454
$301,691.00 for the International Baccalaureate Middle
Years Program and International Baccalaureate (lB)
Preparatory Program at Breckinridge Middle School,
which program is one hundred per cent reimbursed by
Federal funds;
$198,290.00 for the 21st Century Community Learning
Center at William Fleming High School and Ruffner Middle
School, which is in the first year of a three-year funding
cycle and is one hundred per cent reimbursed by Federal
funds;
$1,626,705.00 for the Flow Through Program, to provide
aid for the education and guidance of handicapped
students, which program is one hundred per cent
reimbursed by Federal funds;
$68,168.00 for the Child Specialty Services Program, to
provide funds for the salary and expenses of the
educational coordinator at the clinic, which program is
one hundred per cent reimbursed by Federal funds;
$68,975.00 for the Child Development Clinic Program, to
provide funds for the salary and expenses of the
educational coordinator at the clinic, which program is
one hundred per cent reimbursed by State funds;
$214,612.00 for the Juvenile Detention Home Program, to
provide funds for the salary and expenses of the three
educational coordinators, which program is one hundred
per cent reimbursed by Federal funds;
$135,939.00 for the Preschool Incentive Program, to
provide orientation and evaluation for handicapped
students who will be entering the public school system for
the first time during the fall, which program is one
hundred per cent reimbursed by Federal funds;
$160,560.00 for the Adult Basic Education Program, to
provide funds for the education of adults who have not
completed high school, which program is reimbursed by
Federal funds in the amount of $137,860.00 and a local
match of $22,700.00;
455
$130,590.00 for the Apprenticeship Program, to provide
on-the-job and classroom vocational instruction for
students in the apprenticeship program, which program is
funded with State funds in the amount of $53,901.00 and
fees will be paid by participants; .
$46,351.00 for the Jobs for Virginia Graduates Program to
serve at least 25 economically disadvantaged students,
providing classroom training and work experience to
assist the students to prepare for high school graduation
or to sit for the General Education Development (GED)
examination, which program is reimbursed by Federal
funds in the amount of $20,000.00 with a local match of
$26,351.00;
$383,539.00 for the Perkins Act Program, to provide funds
for vocational equipment, which program is one hundred
per cent reimbursed by Federal funds;
$39,000.00 for the Regional Education Specialist Program,
to provide ancillary and support services for the Adult
Literacy and Basic Education Program in the planning
district, which program is one hundred per cent
reimbursed by Federal funds;
$150,098.00 for the Regional Adult Literacy (TAP) Program,
to provide funds for administration of adult literacy
programs, which program will be funded with Federal
funds;
$8,612.00 for the General Education Development (GED)
Testing Program, to provide instructors for GED
preparation classes and for administration of the GED
examinations, which program will be funded with student
fees;
$5,557.00 for the Opportunity Knocks (GED) Program, to
provide instruction for the GED examination for young
adults, which program will be funded with fees charged to
participants;
456
$26,913.00 for the Workplace Education Program, to
provide instructional programs developed with area
business establishments for employees at the work sites,
which program will be funded through the assessment of
fees;
$35,222.00 for the Regional Adult Basic Education
Program, to provide funds for administration of adult
literacy programs in Botetourt County and Craig County,
which new program is one hundred per cent reimbursed
by Federal funds;
$23,452.00 for the Adult Education in the Jail Program, to
provide for instruction to inmates in the Roanoke City Jail
to aid in their acquisition of the General Education
Development (GED) certificate, which program will be
reimbursed by Federal funds in the amount of $21,107.00
and jail funds in the amount of $2,345.00;
$1,321,381.00 for the Alternative Education Program, to
provide alternative curriculum and training for high risk
students at the Noel C. Taylor Learning Academy, which
program will be reimbursed by State funds in the amount
of $64,853.00 and a local match of $1,256,528.00;
$85,382.00 for the Drug Free Schools Program, to provide
for two student assistance counselors at the secondary
level to work with substance abuse issues, which program
is one hundred per cent reimbursed by Federal funds;
$180,963.00 for the Roanoke Adolescent Health
Partnership, to provide for medical services to the
Roanoke City Schools in conjunction with the City of
Roanoke Health Department and Carillon Health Systems,
which program is reimbursed by donations from Carillon
Health Services;
$80,649.00 for the Grants Management Program, to
provide for personnel and operating expenses of the
Director of Grants, which program is one hundred per cent
reimbursed by Federal funds;
ACTION:
457
$254,919.00 for the Project YES (Youth Experience
Success) Program to identify, assess, evaluate and
provide assistance for at-risk sixth and ninth grade
students who are potential dropouts, which program is
one hundred per cent reimbursed by State funds;
$67,670.00 for the Homeless Assistance Program, to
provide instructional services to homeless students,
which program is reimbursed by Federal funds in the
amount of $37,000.00 and a local match of $30,670.00;
$61,012.00 for the State Truancy Project, to provide
support for the Roanoke City attendance effort, which
program is reimbursed by State funds in the amount of
$20,727.00 and a local match of $40,285.00; and
$148,621.00 for the Blue Ridge Technical Academy, to
provide a regional educational training program for 200
youth at-risk of academic failure and dropping out of
school, which program will be funded with State funds
from the Virginia Business-Education Partnership under
the School-to-Work Opportunities Act.
A report of the Director of Finance recommending that Council
concur in the requests was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34871-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School Fund Appropriations, and providing
for an emergency. -
(For full text of Ordinance, see Ordinance Book No. 63, page 187.)
Mr. Hudson moved the adoption of Ordinance No. 34871-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... 6.
458
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
GRANTS-SCHOOLS: A communication from the Roanoke City
School Board requesting that Council close out two school grants
which have been completed, advising that total outlays for the grants
amounted to $406,687.50, all from Federal funds, was before the body.
A report of the Director of Finance recommending that Council
concur in the request, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Ms. Wyatt moved that Council concur in the request. The motion
was seconded by Mr. Swain and adopted.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
COMMUNITY PLANNING-CONSULTANTS REPORTS: The City
Manager introduced a briefing on the City's Comprehensive Plan, which
is one of the most significant efforts that any community can
undertake. She advised that the last time the City's Comprehensive
Plan was updated was in 1985; therefore, the City of Roanoke is long
over due for an update which provides an opportunity to re-energize
and re-invite the community at-large to invest itself in defining the
future of the City. She called upon Evelyn S. Lander, Director, Planning
and Code Enforcement, to present an update on the process that the
City will follow over the next 12 to 18 months in its efforts to update the
Comprehensive Plan.
Ms. Lander advised that the City's Comprehensive Plan can serve
as its "bible" for future land use and development. She explained that
the Code of Virginia mandates that every governing body adopt a
Comprehensive Plan for the development of land in its jurisdiction and
that the Plan be prepared and recommended by the local Planning
Commission; the current Comprehensive Plan, Roanoke Vision, was
developed in 1985 and is about 15 years old; therefore, it is in need of
an update to effect new issues facing the City. She advised that
typically, a Comprehensive Plan focuses very broadly on various
459
elements which include matters such as housing, infrastructure,
utilities and transmission, commercial and industrial development,
education, parks, historic resources, human services, public safety,
environmental quality, and quality of life, etc. She further advised that
the Comprehensive Plan establishes policy for guiding the future and
provides a framework for implementing how the City will grow and
develop; and the Comprehensive Plan is used to evaluate zoning, land
use and development, the location and extension of public facilities and
utilities, various public projects and allocation of funds for
recommended public improvements for inclusion in the Capital
Improvements Program; and the document provides a legal basis for
many land and zoning decisions that Council considers on a monthly
basis. She explained that if the Comprehensive Plan is not followed, it
can mean incompatible development, uncoordinated growth,
conflicting land uses, and possible economic disinvestment in the City.
Ms. Lander advised that City staff has been working with
consultants to develop a detailed scope of service and a process for
updating the Comprehensive Plan and the consultants are familiar with
Roanoke's past planning activities and with Roanoke in general and its
commitment to public involvement. Based upon discussions with the
consultants, she stated that the City Planning Commission would favor
a strong citizen participation effort, with the end product being a written
plan that is not only user friendly, but includes a strategic plan for
implementing recommendations so that the Comprehensive Plan is
widely used, with monitoring procedures to provide an annual report
of activities and accomplishments. She added that it is proposed that
a citizens advisory committee will be appointed which would be
recommended by the City Planning Commission to Council for
appointment and the advisory committee would represent a broad and
diverse group of citizens in terms of expertise and interest, which
would work directly with the City Planning Commission and City staff
to publicize the project, to guide public workshops and to coordinate
specific task teams to study plan elements in greater detail, i.e.:
housing, infrastructure, historic resources, public safety, etc. She
advised that the task teams and the advisory committee would develop
the draft plan based upon broad public participation; and, in addition
to the advisory committee, it is expected to have a strong media
promotion of the project and how the public can be involved. She
explained that the consultants and City staff have discussed various
methods for reaching out to all citizens, including speaking to
neighborhood and civic groups, establishing a web site and a project
nationally, and conducting a broad citizen survey. She advised that the
Comprehensive Plan, in general, would be developed in four phases
over a period of approximately 14 months: Phase I has begun which
460
involves data collection and analysis that will continue through the
summer months and involve more citizens as the effort continues;
Phase II involves public workshops which are anticipated to begin in
September and it is proposed to hold at least three public workshops
over a period of several months to discuss issues such as housing,
economic development, environmental quality, etc. She stated that the
teams would then coordinate with the Advisory Committee and their
findings and recommendations would be reported and discussed at
various workshops and ultimately in the draft plan; Phase III involves
the development of implementation strategy in which City staff, the City
Planning Commission, the Advisory Committee and task teams would
identify various strategies to implement the plan which could include
such things as amendments to the Zoning Ordinance, identifying
various partnerships or regional approaches that may be undertaken
and budget recommendations and is expected to begin in January and
end in May; and Phase IV includes development of the final plan and
adoption which is expected to occur by approximately July 2001,
followed by public hearings during the latter part of the summer of
2001. She advised that Council will be informed of the progress of the
project and of the public workshops through the Council Update, the
project newsletter, and future briefings as necessary; and City staffwill
maintain close communication with the City Manager and other City
administrators throughout the project. She encouraged Council
Members to become involved in this most important planning effort.
Without objection by Council, the Vice-Mayor advised that the
briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-COMMUNITY PLANNING-CONSULTANTS REPORTS:
The City Manager submitted a written report advising that according to
Section 15.2-2223, Code of Virginia, (1950), as amended, "the local
planning commission shall prepare and recommend a comprehensive
plan for the physical development of the territory within its jurisdiction
and every governing body shall adopt a comprehensive plan for the
territory under its jurisdiction;" in 1986, Council adopted Roanoke
Vision, the City's present Comprehensive Plan, which involved
extensive citizen and neighborhood participation, emphasized historic
preservation, and developed zoning regulations; Roanoke Vision is
now outdated and a new plan is needed to guide Roanoke's future
development, which will also involve extensive public participation to
create a vision for the City that reflects the new values of the
community on issues such as: economic development, housing, land
use, natural resources, quality of life, regional partnerships,
461
transportation, infrastructure and others; and implementation and
monitoring measures will be included to ensure that the comprehensive
plan is integrated into City decision making and updated more
frequently.
It was further advised that a team of City staff and a Planning
Commission representative met to discuss the new plan and to hire a
planning consulting firm the successful proposal consists of a joint
venture of three qualified firms, i.e.: Hutton Associates, Inc., Benson
Associates, and Hill Studio, P.C. ("Consultant"); and a scope of
services has been negotiated and consists of the following four phases
to be completed in an estimated 14-month timeframe:
Phase I (June 2000 - August 2000): ~
Collect and analyze data, conduct community outreach
through media and other sources;
Phase II (September 2000 - January 2001):
Conduct public meetings, workshops and develop overall
vision and plan elements (i.e.: housing, economic
development, etc.);
Phase III (February - May 2001):
Continue public process, develop implementation and
monitoring strategies;
Phase IV (June - August 2001);
Draft final plan, hold public hearings to adopt the plan.
It was explained that negotiated cost of the project is
$154,500.00, not including printing of the final documents which is
expected to be approximately $50,000.00 and will be requested next
year from CMERP funding; whereupon, the City Manager recommended
that Council authorize the transfer of $154,500.00 to hire a consultant
and that the City Manager be further authorized to execute an
agreement with the consultant, approved as to form by the City
Attorney, for the aforementioned planning services.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
462
ACTION:
ACTION:
(#34872-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 204.)
Mr. Swain moved the adoption of Ordinance No. 34872-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .............................................................. -6.
NAYS: None ............................................................... 0.
(Mayor Bowers was absent.)
Mr. Swain offered the following emergency ordinance:
(#34873-061900) AN ORDINANCE accepting the proposal of
Hutton Associates, Inc., Benson Associates and Hill Studio, P.C.
(Consultants), to develop a new Comprehensive Plan for the City, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other proposals made to the City for the work;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 205.)
Mr. Swain moved the adoption of Ordinance No. 34873-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris. .6.
NAYS: None ...................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-HUMAN DEVELOPMENT-YOUTH-GRANTS: The City
Manager submitted a written report advising that the Comprehensive
Services Act (CSA), established in 1993, provides residential and non-
residential treatment services to troubled and at-risk youths and their
families through a collaborative system of state and local agencies,
ACTION:
463
parents, and private services providers; which services include
mandated foster care, certain special education services, and
preventive foster care; and CSA also provides services to certain
targeted non-mandated populations.
It was further advised that CSA expenditures for fiscal year 2000
are projected at $8,828,710.00, which include $8,801,695.00 in client
specific costs and $27,015.00 in non-client specific, non-reimbursable
costs; these projections exceed the CSA appropriation of $7,901,758.00
by $926,952.00, and requires an additional local share of $468,164.00,
with the school system being responsible for $285,384.00 of the
additional local share amount.
The City Manager recommended that Council authorize additional
funding for CSA in the amount of $926,952.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34874-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency. .;.
(For full text of Ordinance, see Ordinance Book No. 63, page 206.)
Mr. Swain moved the adoption of Ordinance No. 34874-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-FDETC: The City Manager submitted a written report
advising that the Fifth District Employment and Training Consortium
(FDETC) administers the Federally funded Workforce Investment Act
(WIA) for the region, which encompasses the counties of Allegheny,
Botetourt, Craig, Franklin and Roanoke, as well as the cities of Clifton
Forge, Covington, Roanoke and Salem; the FDETC serves dislocated
workers and economically disadvantaged individuals.
464
ACTION:
It was further advised that the State office of the Virginia
Employment Commission has sent the Consortium a Notice of Award,
in the amount of $25,449.00, earmarked for expenses related to
transition from the Job Training Partnership Act (JTPA) to the
Workforce Investment Act, including staff and Workforce Investment
Board training, consultant fees and other related costs; whereupon, the
City Manager recommended that Council appropriate funding totaling
$25,449.00 and increase the revenue estimate by $25,449.00, in
accounts to be established in the Consortium Fund by the Director of
Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34875-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Consortium Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 208.)
Mr. Hudson moved the adoption of Ordinance No. 34875-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................. 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH: The City Manager submitted a written report advising that the
Hotel Roanoke Conference Center Commission was created by the
Virginia General Assembly in 1991 to construct, equip, maintain and
operate The Conference Center of Roanoke, adjacent to the Hotel
Roanoke; the City of Roanoke and Virginia Tech are participating
entities in the Commission; in 1992, Council authorized the
establishment of an Agency Fund entitled, "Hotel Roanoke Conference
Center Commission"; the enabling legislation for the Commission
allows for the participating parties to equally contribute funds to the
Commission to fund operating deficits of the Commission and to
enable the Commission to expend such revenues for their proper
purposes; the budget must be approved by each of the participating
ACTION:
465
entities, and Council included $175,000.00 in the fiscal year 2000-01
City budget to be used for this purpose.
It was further advised that the fiscal year 2000-01 budget
presents an operating deficit driven by anticipated expenditures for
personal services, legal, administrative, engineering and consultant
services relative to the planned repair of a section of the Conference
Center during the first four months of 2001, and, in preparation for the
trial in September 2001 to settle the Commission's legal actions related
to the Center's construction deficiencies; the Commission also
anticipates the need to secure short term loan financing in order to
complete necessary construction repairs to the Center and to fund any
additional expenses related to the law suit; and the Commission
intends to repay the loan and associated interest costs from the
proceeds of an anticipated settlement.
The City Manager recommended that Council approve the Hotel
Roanoke Conference Center Commission budget for fiscal year 2000-
01, appropriate $350,000.00 to Conference Center Agency Fund
accounts, and establish revenue estimates of $175,000.00 for City of
Roanoke and Virginia Tech contributions.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34876-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Hotel Roanoke Conference Center
Commission Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 209.)
Mr. White moved the adoption of Ordinance No. 34876-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................... 6.
NAYS: None ...................................................................... -0.
(Mayor Bowers was absent.)
Mr. Swain offered the following resolution:
466
ACTION:
(#34877-061900) A RESOLUTION approving the annual operating
budget of the Hotel Roanoke Conference Center Commission for Fiscal
Year 2000-2001.
(For full text of Resolution, see Resolution Book No. 63, page 210.)
Mr. Swain moved the adoption of Resolution No. 34877-061900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris. 6.
NAYS: None ..................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-MAPS: The City Manager submitted a written report
advising that Council authorized execution of an agreement with the
U.S. Army Corps of Engineers at its meeting on June 12, 1995, which
provided for preparation of topographic and orthophoto maps of the
City under the Planning Assistance to States Program; Council
authorized an agreement for a second phase of the project at its
meeting on April 21, 1997; the Planning Assistance to States Program
provides for Federal matching funds to help localities support mapping
and flood planning activities, and a five year program to provide digital
topographic and orthophoto maps of the City was developed with the
U.S. Army Corps of Engineers; the first year of the project has been
successfully completed and mapping coverage for the northern one
third of the City has been completed and received by the City; mapping
of the water and sewer systems will take place in the fourth and fifth
years of the program; and the City has provided a total of $200,000.00
in funding in fiscal year 1995-96 and fiscal year 1998-99 to support the
project which has been matched with Federal funds.
It was further advised that the Corps of Engineers' consultant
has identified technical problems that may affect the accuracy of maps
produced by the project, and additional work is needed to fully identify
the source of map errors and to develop appropriate solutions; an
amendment to the agreement between the Corps of Engineers and the
City is needed to authorize the additional work, at a cost of $37,000.00
which will be shared by the City of Roanoke and the Corps of
Engineers; the Corps of Engineers will assume 50 per cent of the cost,
with the remaining 50 per cent due from the City of Roanoke, with the
maximum City financial liability under the proposed amendment at
ACTION:
467
$18,500.00; the City Manager has authority to execute the amendment
since the City's share is $18,500.00, however, funds need to be
appropriated to support amendment to the agreement, and since this
is an ongoing mapping project, additional costs will be incurred as the
project proceeds.
The City Manager recommended that Council appropriate
$25,000.00 from Water Fund prior year retained earnings to Account No.
002-056-2178-9041, Corps of Engineers Mapping Project, $25,000.00
from Sewer Fund prior year retained earnings to Account No. 003-056-
3715-9041, Corps of Engineers Mapping Project, and $67,500.00 from
fiscal year 1998-99 Capital Maintenance and Equipment Replacement
Fund to Account No. 008-066-9654-9003, Corps of Engineers Mapping
Project.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34878-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General, Water, Sewage Treatment and
Capital Projects Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 211.)
Mr. Hudson moved the adoption of Ordinance No. 34878-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
CITY NURSING HOME-BUDGET: The City Manager submitted a
written report advising that bids were received for demolition of the
Coyner Springs Nursing Home, with R & R Contractors, Ltd., submitting
the Iow bid, including Addendums 1 through 6, in the amount of
$57,950.00, and 45 consecutive calendar days of contract time; a
separate bid was received for asbestos abatement at the Coyner
468
ACTION:
Springs Nursing Home, to enable the work to be completed prior to
demolition; and eleven bids were received, with Custom Contracting,
Inc., submitting the Iow bid in the amount of $20,000.00, and 30
consecutive calendar days of contract time.
The City Manager recommended that Council appropriate
$84,500.00 from fiscal year 1999-00 CMERP to a new capital account
entitled, "Asbestos Abatement/Demolition of Coyner Springs Nursing
Home".
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34879-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 213.)
Mr. Hudson moved the adoption of Ordinance No. 34879-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ............................................................... -6.
NAYS: None ...................................................................... -0.
(Mayor Bowers was absent.)
Council Member Swain requested information on the status of
other City buildings that are in need of asbestos abatement.
BUDGET-COMMUNITY PLANNING-GRANTS: The City Manager
submitted a written report advising that the Community Development
Block Grant (CDBG) is a program of the U. S. Department of Housing
and Urban Development (HUD), which offers assistance to the
community in numerous ways; the City has received CDBG entitlement
grants each year since inception of the program in 1974 and must
submit an action plan annually to HUD to receive such funds; and on
May 9, 2000, Council authorized filing of the 2000-2001 CDBG
application through submission of the Consolidated Plan to HUD.
469
It was further advised that HUD's approval letter, granting the
City access to its 2000-2001 CDBG entitlement of $2,152,000.00, is
completing the routine release process and is forthcoming; in addition,
$889,802.00 unexpended from prior year accounts and $390,004.00 in
anticipated program income are also included in for appropriation in
fiscal year 2000-2001 programs; acceptance of the entitlement and
appropriation of all funds to certain accounts listed in Attachment A to
the report is necessary to permit projects to proceed; and $159,576.00
in the fiscal year 2001 General Fund budget has been designated to
help fund administration of the Office of Grants Compliance; which
allows $150,000.00 of CDBG funds to be made available for funding of
additional programs and/or needs in the community.
The City Manager recommended that Council take the following
actions:
1. Adopt a resolution accepting $2,152,000.00 in 2000-
2001 CDBG funds, contingent upon receipt of the approval
letter from HUD;
2. Authorize the City Manager to execute the required
Grant Agreement (to be approved as to form by the City
Attorney), Funding Approval, and other forms required by
HUD in order to accept the funds;
3. Appropriate $2,152,000.00 in entitlement funds, and
$390,004.00 in anticipated program income to revenue and
expenditure accounts in the Grant Fund to be established
by the Director of Finance, as set forth in Attachment A to
the report;
4. Transfer $889,802.00 in CDBG accounts from prior
years to projects included in the 2000-2001 CDBG
program, as set forth in Attachment A to the report; and
5. Transfer $159,576.00 from the General Fund and
appropriate as set forth in Attachment B to the report.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34880-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
470
(For full text of Ordinance, see Ordinance Book No. 63, page 215.)
ACTION:
Mr. White moved the adoption of Ordinance No. 34880-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................... -6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
Mr. White offered the following resolution:
(#34881-061900) A RESOLUTION accepting the Fiscal Year 2000-
2001 funds for the Community Development Block Grant Program, and
authorizing the proper City officials to execute the requisite Grant
Agreement with the United States Department of Housing and Urban
Development.
(For full text of Resolution, see Resolution Book No. 63, page 214.)
ACTION:
Mr. White moved the adoption of Resolution No. 34881-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................. 6.
NAYS: None ..................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager
submitted a written report advising that the Investment Partnership
Program (HOME) is a housing assistance program of the U. S.
Department of Housing and Urban Development (HUD); the City has
received a HOME entitlement grant each year since fiscal year 1992 and
must reapply annually to HUD to receive such funding; and on May 9,
2000, Council authorized filing of the 2000-2001 HOME application
through submission of the Consolidated Plan to HUD.
471
It was further advised that HUD's approval letter granting the City
access to its 2000-2001 HOME entitlement of $678,000.00 is completing
the routine release process and is forthcoming; acceptance of funds
and appropriation to accounts indicated in Attachment A to the report
is necessary to permit projects to proceed, and, in addition, $1,000.00
in 1999/2000 HOME entitlement funds needs to be appropriated; along
with these actions, $252,960.00 unexpended from earlier HOME
accounts needs to be transferred as indicated in Attachment B to the
report; and acceptance of the 2000-2001 entitlement requires a local
match of $77,192.00; however, no outlays of City funds will be needed
to meet this requirement.
The City Manager recommended that Council take the following
actions:
Adopt a resolution accepting $678,000.00 in 2000-
2001 HOME funds, contingent upon receipt of the
approval letter from HUD;
Authorize the City Manager to execute the required
Grant Agreement (to be approved as to form by the
City Attorney), Funding Approval, and any other
forms required by HUD in order to accept the funds;
Appropriate $679,000.00 to revenue and expenditure
accounts in the Grant Fund to be established by the
Director of Finance, as set forth in Attachment A to
the report; and
Transfer $252,960.00 in HOME accounts from prior
years to projects included in the 2000-2001 HOME
program, as set forth in Attachment B to the report.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34882-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Bool~No. 63, page 222.)
472
ACTION:
ACTION:
Mr. White moved the adoption of Ordinance No. 34882-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ......................................................... -6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
Mr. White offered the following resolution:
(#34883-061900) A RESOLUTION accepting the Fiscal Year 2000-
2001 funds for the HOME Investment Partnerships Program, and
authorizing the proper City officials to execute the requisite Grant
Agreement with the United States Department of Housing and Urban
Development (HUD).
(For full text of Resolution, see Resolution Book No. 63, page 224.)
Mr. White moved the adoption of Resolution No. 34883-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ............................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
HOUSING/AUTHORITY-HIGHER EDUCATION CENTER-
DOWNTOWN NORTH: A report in connection with the Shenandoah
Crossing Cooperation and Parking Agreement and appropriation of
funds to the Roanoke Redevelopment and Housing Authority, was
withdrawn by the City Manager.
PURCHASE/SALE OF PROPERTY: The City Manager submitted
a written report advising that Council authorized acquisition of
approximately 6.5 acres of land in Westview Terrace (the property) from
Habitat for Humanity for $352,800.00, pursuant to Ordinance No. 34031-
100798; minimum standards for development were developed and
approved by neighborhood representatives and Council; Council
authorized conveyance of the property to the highest bidder, pursuant
ACTION:
473
to Resolution No. 34166-020199; and the property was advertised and
bids were opened on July 9, 1999, and on December 20, 1999, Council
rejected all bids received and authorized readvertisement for bids on
the property following revision of the minimum development standards
to include a lien for non-development within five years; and if any of the
24 buildable lots are not built upon within five years, the buyer must
pay the City $4,000.00 for each undeveloped lot; and conveyance of real
property must be approved by Council.
It was further advised that the property was readvertised and
bids were opened on May 18, 2000, with the highest bid having been
submitted by Jerry W. Jones Construction, L. L. C. in the amount of
$125,110.00; whereupon, the City Manager recommended that Council
authorize advertisement of a public hearing, and lacking any comments
to the contrary, authorize the City Manager to execute the appropriate
documents to convey said parcels of land to Jerry W. Jones
Construction, L. L. C., in a form acceptable to the City Attorney; and
that proceeds from the sale of the property be appropriated to a Capital
Projects Fund account for initial expenditures related to the City's $4
million commitment to the Art Museum IMAX Theatre.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that Council concur in the request of the City
Manager. The motion was seconded by Mr. Swain and unanimously
adopted.
CITY COUNCIL-MUNICIPAL BUILDING-DECEASED PERSONS-
CITY ATTORNEY: Pursuant to instructions by Council at its meeting on
June 5, 2000, the City Attorney submitted a written report transmitting
a resolution officially naming the City's Municipal Building the Noel C.
Taylor Municipal Building, as recommended by the Noel C. Taylor
Tribute Committee. He advised that the Committee also recommended
that Ms. Anne Bell, a local artist, be commissioned by the City to paint
a portrait of Dr. Taylor for display in the lobby of the Municipal Building;
and the City Manager's Office is negotiating with the artist, and once
the details have been worked out, the matter will be brought to Council
for action.
(For full text, see report on file in the City Clerk's Office.)
Dr. Butler offered the following resolution:
474
(#34884-061900) A RESOLUTION naming the Municipal Building
the Noel C. Taylor Municipal Building.
(For full text of Resolution, see Resolution Book No. 63, page 225.)
ACTION:
Dr. Butler moved the adoption of Resolution No. 34884-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris 6.
NAYS: None ....................................................................... O.
(Mayor Bowers was absent.)
PENSIONS-DIRECTOR OF FINANCE: The City Manager and the
Director of Finance submitted a joint written report advising that the
City of Roanoke has 32 employees whose salary and fringe benefits are
paid with Federal or State grant funds; these grant employees receive
the same fringe benefits as City employees, except for retirement
benefits; normally, grants are approved and funded for a period of one
year; due to the five year vesting requirement for the City Pension Plan
and previously as much as 20 years, a retirement contribution equal to
nine per cent of the employee's base salary is paid on behalf of all grant
employees to a Deferred Compensation Plan managed by the
International City Management Association, Retirement Corporation
(ICMA); and the 32 grant employees are not members of the City of
Roanoke Pension Plan which might deter City employees from applying
for grant funded positions due to the fact that they would end their
membership in the City Pension Plan.
It was further advised that several employees who are paid by
grants have inquired about membership in the City of Roanoke Pension
Plan; average service time for these employees equals four and one-
half years; a recent survey of other local retirement systems in Virginia
reflected that employees whose salaries are paid with grant funds are
included in their pension plans; Palmer & Cay Consulting Group,
Actuary for the Pension Plan, states that no actuarial liability would be
created by allowing these employees an irrevocable option to become
a member of the Pension Plan in lieu of the nine per cent (9%) employer
paid contribution to ICMA, previously authorized by Ordinance No.
26158, da~ed July 26, 1982; and if this option were granted, there would
475
be no additional cost to the City for those employees to be members of
the Pension Plan since their respective grant would be required to pay
the contributions.
ACTION:
The City Manager and the Director of Finance recommended that
a one time option be granted to the currently employed 32 employees
beginning July 1, 2000, and ending at the close of business on
August 31, 2000, to make an irrevocable election to become an active
member of the City of Roanoke Pension Plan and not receive the nine
per cent (9%) employer paid ICMA contribution, or continue to receive
the employer paid ICMA contribution; service accumulation in the City
Pension Plan would begin on the day following the election and each
current grant employee would retain the employer paid ICMA
contributions, including investment returns; and all future employees
hired and funded by grants will be members of the City Pension Plan;
whereupon, measures were transmitted which will enact the
recommended changes.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34885-061900) AN ORDINANCE amending the definition of
"Employee" in §22.1-2, Definitions, and amending §22.1-3, Membership
Generally, by adding a new subsection (c5), Chapter 22.1, Pensions and
Retirement, Code of the City of Roanoke (1979), as amended; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 226.)
Mr. Hudson moved the adoption of Ordinance No. 34885-061900.
The motion was seconded by Mr. Swain.
Ms. Wyatt inquired if there are other City employees who receive
the ICMA benefit and were also grandfathered in to the City's Pension
Plan; whereupon, the City Manager advised that a prior Council
permitted two current City employees to retain their ICMA contributions
and also become members of the City's Pension Plan. She stated that
her review of the situation did not suggest that simply because that
specific action was taken by a prior Council that it was an action that
should be supported in the future. She added that she is not in a
position to counter an action taken by a previous City Council, and it is
her considered opinion that it would not be in the best interest of the
City to allow the 32 grant employees in question to receive credit for
their years of service in addition to the ICMA deferred compensation.
476
She called attention to another item on the Council's agenda that will
allow these grant employees, as well as other employees of the City
who have prior service, to purchase their service if they choose to do
SO,
Ms. Wyatt pointed out that under the proposed recommendation,
the City is treating the 32 grant employees significantly different from
a past practice that was approved by a pervious City Council for two
current City employees. She expressed concern with regard to treating
employees differently, especially when both groups requested the same
benefit and, granting the request of one group of employees and not
the other is blatant discrimination; therefor, she stated that she could
not support the proposed ordinance.
The City Manager and the Director of Finance were requested to
state for the record whether they believe their recommendation is the
most appropriate and equitable way to address the request of the 32
grant employees.
The Director of Finance advised that the matter originated as the
result of a request by a 16 year City employee who was interested in
applying for a grant funded position, and the employee inquired if he
or she could retain membership in the City's retirement system;
however, at that time, the pension ordinance specifically excluded
grant employees. He called attention to a report that was submitted to
Council in October 1999 which was tabled and City staffwas instructed
by Council to meet with the 32 grant employees. He explained that the
32 grant employees are entitled to an option that most City employees
do not receive which enables them to retain their ICMA deferred
compensation, or they can give up the right to receive the nine per cent
of their gross pay and begin membership in the City's retirement
system, effective July 1, 2000, and in the future, when employees are
hired in positions that are funded by grants, they will automatically be
included in the City's retirement system. From an organizational
perspective, he advised that the proposal before Council is fair without
creating other types of problems.
The City Manager advised that the fact that a certain decision
was made by a previous City administration and City Council must be
accepted; however in her professional judgment, the recommendation
currently before Council is the best recommendation possible; and she
could not allow what she views as a poor decision which was made
several years ago, to dictate the kind of decision that she would
recommend to Council today. She added that the most significant
achievement in the recommendation currently before Council is that
477
there will no longer be grant employees in the City of Roanoke, but
employees who are funded by grants who will be members of the City's
retirement system, therefore, these types of problems will not occur in
the future.
ACTION:
Ordinance No. 34885-061900 was adopted by the following vote:
AYES: Council Members Swain, White, Butler, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: Council MemberWyatt ................................................ 1.
(Mayor Bowers was absent.)
Mr. White offered the following emergency ordinance:
(#34886-061900) AN ORDINANCE amending Ordinance No.
26158, adopted on July 26, 1982, pertaining to the International City
Management Association Retirement Corporation Deferred
Compensation Plan, in order to continue such Plan for certain
employees who elect not to participate in the Employees' Supplemental
Retirement System (ESRS); and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 229.)
Mr. White moved the adoption of Ordinance No. 34886-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Butler, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: Council MemberWyatt ................. ~- ............................. 1.
(Mayor Bowers was absent.)
CITY CODE-PENSIONS: The City Manager and the Director of
Finance submitted a joint written report advising that the General
Assembly of the Commonwealth and the Internal Revenue Service (IRS)
approved eligible Virginia Retirement System (VRS) members to
purchase prior service credit on a tax-deferred basis; on February 22,
2000, Council adopted Resolution No. 34699-022200, allowing
employees of the City Sheriff who are members of VRS the availability
of this option; and on May 15, 2000, Council authorized the Board of
Trustees of the City of Roanoke Pension Plan to enter into an
478
agreement with the VRS or other political subdivisions of the
Commonwealth having a defined benefit plan allowing portability of
service.
It was further advised that on March 20, 2000, Mays & Valentine
applied on behalf of the City Pension Plan to the IRS for eligible
members to purchase certain prior service on a tax-deferred basis; and
City Pension Plan members may purchase the following creditable
service:
Service credit forfeited because portable years of service
did not transfer year for year; and
Service with the City in a position funded by a grant.
It was explained that the purchase of eligible service must be
made through payroll deduction; the Pension Plan member must sign
a salary reduction payroll agreement each year detailing the time frame
of service to be purchased; and Palmer & Cay Consulting Group,
Actuary for the City Pension Plan, recommended that ten per cent of
present earnable compensation or average earnable compensation,
whichever is greater, be used to purchase each year of service; which
percentage is cost-neutral to the Pension Plan.
The City Manager and the Director of Finance recommended that
Council adopt an ordinance which provides for City Pension Plan
members to purchase certain service as a pre-tax deduction.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34887-061900) AN ORDINANCE amending Chapter 22.1,
Pensions and Retirement, of the Code of the City of Roanoke (1979), as
amended, by the addition of new subsections (c) through (f) to §22.1-
43.1, Purchased Service Credit - ESRS, to provide for purchased
service credit by members of (i) the Employees Supplemental
Retirement System Plan from any other retirement system, not
supplemental to the Virginia Retirement System, with which the City
has entered into a portability agreement pursuant to §22.1-43.1, and
§51.1-801.1 of the Code of Virginia (1950), as amended, and by (ii)
certain employees whose positions have been funded by grants; and
providing for an emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 230.)
ACTION:
479
Mr. Swain moved the adoption of Ordinance No. 34887-061900.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, White, Butler, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: Council MemberWyatt- ............................................... 1.
(Mayor Bowers was absent.)
BUDGET-CAPITAL IMPROVEMENTS PROGRAM: The Director of
Finance submitted a written report advising that capital projects of all
types have been approved by Council for construction over the past
years, which projects have included construction in major categories
for buildings, parks, streets, bridges, sanitary sewers, water projects,
storm drains and technology related projects; funding is established for
each project when Council approves the project based on the bids for
the various project costs, as well as extra funding for possible
contingencies; completed projects have contingency funds remaining
after final bills are paid, because projects are completed within the
established budgets; and a number of capital projects have been
completed and can be closed out and remaining funds need to be
transferred from the completed projects to capital projects still under
construction or to capital improvement reserve accounts for other
future consideration.
The Director of Finance transmitted a budget ordinance which
will transfer $35,286.00 in remaining funds in completed projects to the
capital improvement reserve to be available for future appropriations,
with the remaining funds of $151,081.00 to be transferred to other
related projects still under construction; the largest transfer consists
of the Tinker Creek Interceptor Sewer project that has been completed,
and funds of $96,132.00 are being transferred to the Roanoke River
Sewer Interceptor Construction project, and both projects relate to the
regional Sewage Treatment Plant expansion.
The Director of Finance recommended transfer of funds from
completed capital projects to appropriate accounts as set forth on the
abovereferenced budget ordinance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
480
ACTION:
(#34888-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Treatment and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 232.)
Mr. Hudson moved the adoption of Ordinance No. 34888-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ............................................................. -6.
NAYS: None ................................................................... 0.
(Mayor Bowers was absent.)
REPORTS OF COMMITTEES:
BUDGET-WATER RESOURCES: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for preparing shop drawings, manufacturing and installing a newstand-
by emergency generator for the Delray Pump Station.
The Bid Committee recommended that Council accept the bid of
Pioneer Electrical Contractors, Inc., in the amount of $141,875.00, and
160 consecutive calendar days for completion of the work, with a
project contingency of $3,125.00, in accordance with the contract
documents as prepared by the Office of the City Engineer; authorize the
City Manager to enter into a contractual agreement with the builder;
and appropriate $145,000.00 from Water Department Retained Earnings
account to a new capital account entitled, "Delray Standby Emergency
Generator".
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34889-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water Fund Appropriations, and providing for
an emergency.
ACTION:
481
(For full text of Ordinance, see Ordinance Book No. 63, page 235.)
Mr. Swain moved the adoption of Ordinance No. 34889-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................... -6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
Mr. Swain offered the following emergenCy ordinance:
(#34890-061900) AN ORDINANCE accepting the bid of Pioneer
Electrical Contractors, Inc., for preparing shop drawings,
manufacturing and installing the Delray Pump Station Standby
Emergency Generator, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 236.)
Mr. Swain moved the adoption of Ordinance No. 34890-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
SIDEWALK/CURB AND GUTTER-BUDGET: Council Member
Carroll E. Swain, Chairperson, Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for new concrete sidewalks, entrances, curb and gutter
improvements to be constructed throughout the City.
The Bid Committee recommended that Council accept the bid of
H. & S. Construction Company, in the amount of $644,350.00, with 365
calendar days for completion of the work, with a project contingency of
482
ACTION:
ACTION:
$60,000.00, in a form to be approved by the City Attorney; transfer
$604,350.00 from Sale of Public Improvement Bonds - Series 2000,
Streets and Sidewalks, to an account to be established by the Director
of Finance in the Capital Projects Fund entitled, "Sidewalk and Curbs
Phase V-A"; and appropriate $100,000.00 from Capital Improvement
Reserve for Streets & Bridges to "Sidewalk and Curbs Phase V-A".
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34891-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 237.)
Mr. Swain moved the adoption of Ordinance No. 34891-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................. 6.
NAYS: None ....................................................................... O.
(Mayor Bowers was absent.)
Mr. Swain offered the following emergency ordinance:
(#34892-061900) AN ORDINANCE accepting the bid of H. & S.
Construction Company for constructing 20,000 square feet of sidewalk
and 15,000 linear feet of curb on various streets throughout the City of
Roanoke, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite
contract for such work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 238.)
Mr. Swain moved the adoption of Ordinance No. 34892-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
483
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... 6.
NAYS: None ......................................... -~ ............................ 0.
(Mayor Bowers was absent.)
Mr. White raised a question with regard to distribution of
sidewalk installations throughout the City, and asked that Mr. Kiser
review past actions to insure that sidewalk installation has been
equitably distributed.
BUDGET-MUNICIPAL BUILDING: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for Municipal South Renovations consisting of the following:
Council Chambers
New ceiling, lights and air diffusers
Removal of sliding wall panels on each side
Removal of existing wall fabric and installation of
new fabric
Removal of vinyl asbestos tile and base
New dais, podium, speaker stand, and Mayor's
agenda table
Paint as specified in Contract Documents
Council Conference Room
Removal of present ceiling and replace with new
ceiling, lights and air diffusers
Fourth Floor Corridor
Removal of vinyl asbestos tile and base
New vinyl composition tile and vinyl base
Removal of wall fabric and replace
Rework and replace ceiling tile
Paint doors, frames and ceiling recess at ends of
lights
ADA Compliant Toilets
Men's and women's toilets on first floor, second
floor and fourth floor
484
ACTION:
The Bid Committee recommended that Council accept the bid of
A & E International, L. L. C., in the amount of $144,787.27, and 120
consecutive calendar days for completion of the work, in accordance
with the contract documents as prepared by the Office of the City
Engineer, in association with Whitescarver, Hurd & Obenchain, Inc.;
authorize the City Manager to enter into a contractual agreement, in a
form to be approved by the City Attorney; transfer $260,688.00 for the
entire project, and authorize the Director of Finance to create a new
capital account entitled, "Municipal South Renovations"; and reject all
other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34893-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 239.)
Mr. Swain moved the adoption of Ordinance No. 34893-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ..................................................................... 6.
NAYS: None ....................................................................... O.
(Mayor Bowers was absent.)
Mr. Swain offered the following emergency ordinance:
(#34894-061900) AN ORDINANCE accepting the bid of A & E
International, L.L.C., for Municipal South Renovations, upon certain
terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 240.)
ACTION:
485
Mr. Swain moved the adoption of Ordinance No. 34894-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... -6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-CULTURAL SERVICES COMMITTEE: The Cultural
Services Committee submitted a written report advising that the
Cultural Services Committee budget, in the amount of $275,187.00, was
established by Council, pursuant to adoption of the General Fund
budget for fiscal year 2000-01 on May 9, 2000; requests from 16
different agencies totaling $476,280.00 were received and committee
members studied each application prior to the allocation meeting which
was held on April 25, 2000.
It was further advised that appeals of committee
recommendations, as provided by committee policy, were received
after notification to each agency of its tentative recommended
allocation; one appeal was filed and heard on May 19, 2000, from the
Harrison Museum of African American Culture; the Committee voted to
allocate $17,223.00 to the Museum; performance audits will be
conducted by the Arts Council of the Blue Ridge to evaluate the
effectiveness and efficiency of funded programs; and the Committee is
concerned that some regional agencies are not funded by other
localities, with Attachment B indicating funding received from other
jurisdications.
The Cultural Services Committee recommended that Council
transfer $275,187.00 as set forth in Attachment A to the report from the
Cultural Services Committee, Account No. 001-630-5221-3700, to new
line items to be established within the Cultural Services Committee
budget by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34895-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
486
ACTION:
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 241.)
Mr. Swain moved the adoption of Ordinance No. 34895-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................... -6.
NAYS: None ..................................................................... 0.
(Mayor Bowers was absent.)
Mr. Swain offered the following resolution:
(#34896-061900) A RESOLUTION concurring in the
recommendations of the Cultural Services Committee for allocation of
City funds to various nonprofit agencies and performance audits for
Fiscal Year 2000-2001.
(For full text of Resolution, see Resolution Book No. 63, page 243.)
Mr. Swain moved the adoption of Resolution No. 34896-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... -6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
BUDGET-HUMAN DEVELOPMENT COMMITTEE: The Human
Services Committee submitted a written report advising that the Human
Services Committee budget, in the amount of $460,941.00, was
established by Council with the adoption of the General Fund budget
for fiscal year 2000-01 on May 9, 2000; requests from 37 agencies
totaling $784,301.56 were received as indicated on Attachment A to the
report; and Committee members studied each application prior to an
allocation meeting which was held on April 18, 2000.
487
It was further advised that appeals of Committee
recommendations, as provided by Committee policy, were received
after notification to each agency of its tentative recommended
allocation; and the following four appeals were filed and heard on
May 16, 2000;
Conflict Resolution Center - An appeal was heard
and denied;
Goodwill Industries Tinker Mountain, Inc. - The
Committee requested the Director of Human
Development to identify additional funding sources
for this agency;
Southwestern Virginia Second Harvest Food Bank -
An additional $1,000.00 for a total amount of
$14,641.00 was allocated to the Food Bank,
however, the total request of $25,000.00 could not
be provided;
National Conference for Community and Justice -
This agency was not considered for funding during
deliberations because they did not meet policies
and procedures set forth by the City, an appeal was
filed, additional information was submitted which
brought them into compliance, and an amount of
$2,000.00 was recommended for this agency.
In addition, it was explained that performance audits will be
conducted by the Council of Community Services to evaluate the
effectiveness and efficiency of funded programs; and the Committee is
concerned that some regional agencies are not funded by other
localities; with Attachment B to the report indicating funding received
from other jurisdictions.
The Human Services Committee recommended that Council
transfer $460,941.00 from the Human Services Committee, Account No.
001-630-5220-3700, to new line items to be established by the Director
of Finance as set forth in Attachment A to the report; authorize the City
Manager to negotiate a contract for $27,000.00 with The Salvation Army
for provision of services to Roanoke City citizens under the Homeless
Housing Program (The Red Shield Lodge) and/or Abused Women's
Shelter (The Turning Point); and further authorize the City Manager to
negotiate a contract for $11,000.00 to cover performance audits to be
conducted by the Council of Community Services.
488
ACTION:
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34897-061900) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 244.)
Mr. Hudson moved the adoption of Ordinance No. 34897-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .............................................................. -6.
NAYS: None ...................................................................... -0.
(Mayor Bowers was absent.)
Mr. Hudson offered the following resolution:
(#34898-061900) A RESOLUTION concurring in the
recommendations of the Human Services Committee for allocation of
City funds to various nonprofit agencies and performance audits for
Fiscal Year 2000-2001, and authorizing the City Manager to negotiate a
contract with The Salvation Army for provision of services under the
Homeless Housing Program and/or Abused Women's Shelter.
(For full text of Resolution, see Resolution Book No. 63, page 247.)
Mr. Hudson moved the adoption of Resolution No. 34898-061900.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
UNFINISHED BUSINESS:
489
CONVENTION AND VISITORS BUREAU-TOURISM: Council at its
meeting on Monday, June 5, 2000, having tabled a report of the City
Manager with regard to the fiscal year 2000-01 agreement between the
City of Roanoke and the Roanoke Valley Convention and Visitors
Bureau, Mr. White moved that the matter be taken from the table. The
motion was seconded by Mr. Swain and adopted.
The City Manager submitted a written report advising that
Council adopted an annual operating budget which included
$541,440.00 to the Roanoke Valley Convention and Visitor's Bureau
(RVCVB) for fiscal year 2000-01; and Council requests assistance of the
RVCVB in marketing and selling Roanoke and desires assurances that
these funds will be used for these purposes.
It was further advised that the City has negotiated a one year
agreement commencing July 1, 2000, with the RVCVB detailing the use
of funds; the RVCVB will submit a detailed budget and work plan to the
City Manager no later than July 30, 2000, for review and approval;
funding should be made available in a timely manner to insure
consistent delivery of services by the RVCVB; and the agreement
contains a provision requiring both partners to indemnify and hold
harmless each other.
The City Manager recommended that Council authorize four
payments of $135,360.00, each, for a total of $541,440.00, and authorize
the City Manager to execute an agreement for the express purpose of
marketing the Roanoke Valley as a regional destination for convention,
conference, leisure and business travel.
(For full text, see report on file in the City Clerk's Office.)
David J. Kjolhede, Executive Director, Roanoke Valley
Convention and Visitor's Bureau, advised that he would respond to
certain questions based on the stated concerns of Council. He
explained that the percentage of the total RVCVB budget funded by the
City of Roanoke last year was approximately 64 per cent. In regard to
personnel policies and procedures, he advised that when he met with
Council last year, he assured the Members of Council that the Roanoke
Valley Convention and Visitors Bureau is an equal opportunity
employer and shortly after the Council meeting, a member of the staff
resigned, the RVCVB again followed routine practices of publicizing the
position and hired an individual from the minority community as its
conference coordinator, and no further staff turnover has occurred
since that time. He stated that other concerns expressed by Council
would be more appropriately addressed by a member of the City staff.
490
ACTION:
ACTION:
Mr. Hudson offered the following resolution:
(#34899-061900) A RESOLUTION authorizing an agreement with
the Roanoke Valley Convention and Visitors Bureau for the purpose of
increasing tourism in the Roanoke Valley.
(For full text of Resolution, see Resolution Book No. 63, page 248.)
Mr. Hudson moved the adoption of Resolution No. 34899-061900.
The motion was seconded by Dr. Butler and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris .................................................................. 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
BICYCLISTS: Ordinance No. 34851, having previously been
before the Council for its first reading on Monday, June 5, 2000, read
and adopted on its first reading and laid over, was again before the
body, Mr. Swain offering the following for its second reading and final
adoption:
(34851-061900) AN ORDINANCE amending the Code of the City
of Roanoke (1979), as amended, by adding new §21-47, Bicycle
helmets, to Article I, In General, of Chapter 21, Offenses -
Miscellaneous, Code of the City of Roanoke (1979), as amended, such
new section prohibiting persons fourteen years of age or younger from
riding or being carried on a bicycle on any highway, sidewalk, or public
bicycle path without wearing a protective helmet; and providing for an
effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 180.)
Mr. Swain moved the adoption of Ordinance No. 34851-061900.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris, .6.
491
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: This being the
last Council Meeting of Council Members Swain and Butler, Members
of Council commended their service; whereupon, it was noted that a
reception will be held on June 26, 2000, at which time other
expressions of appreciation will be presented.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
COMPLAINTS: Mr. William Brown 445 Elm Avenue, S. W.,
appeared before Council in connection with certain existing
undesirable conditions in his neighborhood resulting from activities of
a business establishment; i.e. alcohol sales, alcohol and drug users,
debris, loitering, disturbing the peace, etc. He advised that after talking
with the City Manager, she suggested that he take his concerns to the
Virginia Alcoholic Beverage Control Board; however, this is not an
acceptable solution to the problem. He requested the assistance of the
City of Roanoke in addressing the matter.
It was the consensus of Council to refer the remarks of Mr.
Brown to the City Manager for appropriate response.
MISCELLANEOUS-NEIGHBORHOOD ORGANIZATIONS: Ms.
Evelyn D. Bethel, 35 Patton Avenue, N. E., appeared before Council on
behalf of most residents and supporters of Historic Gainsboro. She
advised that Members of Council are aware of which Council actions
have caused pain and which actions have caused joy in the Gainsboro
community; therefore, there is no need for enumeration. She further
advised that the trust of the people which is given to elected, appointed
and volunteer leaders should not be betrayed, and asked that Mayor
Bowers be briefed on her message because it is intended for each
outgoing City Council member, each remaining City Council Member
and each incoming City Council Member. She stated thatwhen Council
Members are lonely, Historic Gainsboro wishes them love; when they
are down, Historic Gainsboro wishes them joy; when things get
complicated, Historic Gainsboro wishes them faith; and when things
492
look empty, Historic Gainsboro wishes them hope. In conclusion, she
advised that each of us have, or will, experience all of these emotions
at some time in our life.
ACTION:
ACTION:
At 5:05 p.m., the Vice-Mayor declared the meeting in recess.
At 6:50 p.m., the meeting reconvened in the Council Chamber,
with Vice-Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Swain, White, Butler, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-YOUTH: The Vice-Mayor
advised that there is a vacancy on the Youth Services Citizen Board
created by expiration of the term of office of Adam G. Herbert, and
called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Jamie C. Payne.
There being no further nominations, Ms. Payne was appointed as
a member of the Youth Services Citizen Board, for a term ending
May 31, 2003, by the following vote:
FOR MS. PAYNE: Council Members Swain, White, Hudson,
Butler and Vice-Mayor Harris ........................................................ 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-LIBRARIES: The Vice-Mayor
ACTION:
ACTION:
493
advised that there is a vacancy on the Roanoke City Public Library
Board created by the resignation of Gloria P. Manns, and called for
nominations to fill the vacancy.
Mr. White placed in nomination the name of JoAnn F. Hayden.
There being no further nominations, Ms. Hayden was appointed
as a member of the Roanoke City Public Library Board, for a term
ending June 30, 2002, by the following vote:
FOR MS. HAYDEN: Council Members Swain, White, Hudson,
Butler and Vice-Mayor Harris ........................................................ 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Vice-Mayor advised that there is a vacancy on the
Roanoke Neighborhood Partnership Steering Committee created by
expiration of the term of office of Judy A. Bower, and called for
nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of Henry Scholz.
There being no further nominations, Mr. Scholz was appointed
as a member of the Roanoke Neighborhood Partnership Steering
Committee, for a term ending November 30, 2002, by the following vote:
FOR MR. SCHOLZ: Council Members Swain, White, Hudson,
Butler and Vice-Mayor Harris ........................................................ 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-LIBRARIES: The Vice-Mayor
advised that the terms of office of Michael L. Ramsey, Rochelle S.
Nolan, and Brooke M. Parrott as members of the Roanoke Public
Library Board will expire on June 30, 2000, and called for nominations
to fill the vacancies.
Mr. White placed in nomination the names of Michael L. Ramsey,
Rochelle S. Nolan and Brooke M. Parrott.
49,4
ACTION:
ACTION:
ACTION:
There being no further nominations, Mr. Ramsey, Ms. Nolan and
Ms. Parrott were reappointed as members of the Roanoke Public
Library Board, for terms ending June 30, 2003, by the following vote:
FOR MR. RAMSEY, MS. NOLEN AND MS. PARROTT: Council
Members Swain, White, Wyatt, Hudson, Butler and Vice-Mayor Harris--5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Vice-Mayor advised that the terms of office of
Ann L. Weinstein and LuJean Bedard as members of the Roanoke Arts
Commission will expire on June 30, 2000, and called for nominations
to fill the vacancies.
Mr. White placed in nomination the names of Ann L. Weinstein
and LuJean Bedard.
There being no further nominations, Ms. Weinstein and Ms.
Bedard were reappointed as members of the Roanoke Arts
Commission, for terms ending June 30, 2003, by the following vote:
FOR MS. WEINSTEIN AND MS. BEDARD: Council Members
Swain, White, Hudson, Butler and Vice-Mayor Harris ......................... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Vice-
Mayor advised that the terms of office of Robert O. Gray, Sloan H.
Hoopes and Alfred C. Moore as members of the War Memorial
Committee will expire on June 30, 2000, and called for nominations to
fill the vacancies.
Mr. White placed in nomination the names of Robert O. Gray,
Sloan H. Hoopes, and Alfred C. Moore.
There being no further nominations, Mr. Gray, Mr. Hoopes, and
Mr. Moore were reappointed as members of the War Memorial
Committee, for terms ending June 30, 2001, by the following vote:
FOR MR. GRAY, MR. HOOPES AND MR. MOORE: Council
Members Swain, White, Hudson, Butler and Vice-Mayor Harris ......... 5.
ACTION:
495
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-CULTURAL SERVICES
COMMITTEE: The Vice-Mayor advised that the terms of office of
Frances L. Keen, Frank J. Eastburn, Michael Brennan, George A.
Kegley, Courtney Penn, and Beverly James as members of the Cultural
Services Committee will expire on June 30, 2000, and called for
nominations to fill the vacancies.
Mr. White placed in nomination the names of Frances L. Keen,
Frank J. Eastburn, Michael Brennan, George A. Kegley, Courtney Penn,
and Beverly James.
There being no further nominations, Ms. Keen, Mr. Eastburn, Mr.
Brennan, Mr. Kegley, Mr. Penn and Ms. James were reappointed as
members of the Cultural Services Committee, for terms ending June 30,
2001, by the following vote:
FOR MS. KEEN, MR. EASTBURN, MR. BRENNAN, MR. KEGLEY,
MR. PENN AND MS. JAMES: Council Members Swain, White, Hudson,
Butler and Vice-Mayor Harris ........................................................... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The
Vice-Mayor advised that the terms of office of Frank W. Feather,
Cynthia S. Bryant, Evelyn F. Board, Margaret C. Thompson and
Glenn D. Radcliffe as members of the Human Services Committee will
expire on June 30, 2000, and called for nominations to fill the
vacancies.
Mr. White placed in nomination the names of Frank W. Feather,
Cynthia S. Bryant, Evelyn F. Board, Margaret C. Thompson, Glenn D.
Radcliffe and Pam Kestner Chappelear.
There being no further nominations, Reverend Feather, Ms.
Bryant, Ms. Board, Ms. Thompson and Mr. Radcliffe were reappointed
and Ms. Kestner-Chappelear was appointed as members of the Human
Services Committee, for terms ending June 30, 2001, by the following
vote:
496
ACTION:
ACTION:
FOR REVEREND FEATHER, MS. BRYANT, MS. BOARD, MS.
THOMPSON, MR. RADCLIFFE AND MS. KESTNER-CHAPPELEAR:
Council Members Swain, White, Hudson, Butler and Vice-Mayor
Harris ......................................................................................... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-FLOOD REDUCTION/
CONTROL: The Vice-Mayor advised that the terms of office of
Willard N. Claytor, Read A. Lunsford, Edgar V. Wheeler, Dennis Tinsley,
Kathy S. Hill, Lucian Y. Grove, E. L. Noell and Bill Tanger as members
of the Flood Plain Committee will expire on June 30, 2000, and called
for nominations to fill the vacancies.
Mr. White placed in nomination the names of Willard N. Claytor,
Read A. Lunsford, Edgar V. Wheeler, Dennis Tinsley, Kathy S. Hill,
Lucian Y. Grove, E. L. Noell and Bill Tanger.
There being no further nominations, Mr. Claytor, Mr. Lunsford,
Mr. Wheeler, Mr. Tinsley, Ms. Hill, Mr. Grove, Mr. Noell and Mr. Tanger
were reappointed as members of the Flood Plain Committee, for terms
ending June 30, 2001, by the following vote:
FOR MR. CLAYTOR, MR. LUNSFORD, MR. WHEELER, MR.
TINSLEY, MS. HILL, MR. GROVE, MR. NOELL AND MR. TANGER:
Council Members Swain, White, Hudson, Butler and Vice-Mayor
Harris ......................................................................................... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT:
The Vice-Mayor advised that the terms of office of John P. Baker,
William L. Bova and Phillip F. Sparks as members of the Economic
Development Commission will expire on June 30, 2000, and called for
nominations to fill the vacancies.
Mr. White placed in nomination the names of John P. Baker,
William L. Bova and Phillip F. Sparks.
There being no further nominations, Mr. Baker, Mr. Bova and Mr.
Sparks were reappointed as members of the Economic Development
Commission, for a term ending June 30, 2003, by the following vote:
ACTION:
ACTION:
ACTION:
497
FOR MR. BAKER, MR. BOVA AND MR. SPARKS: Council
Members Swain, White, Hudson, Butler and Vice-Mayor Harris ........... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-GREENWAY SYSTEM: The
Vice-Mayor advised that the term of office of Lucy R. Ellett as a member
of the Roanoke Valley Greenways Commission will expire on June 30,
2000, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Lucy R. Ellett.
There being no further nominations, Ms. Ellett was reappointed
as a member of the Roanoke Valley Greenways Commission, for a term
ending June 30, 2003, by the following vote:
FOR MS. ELLETT: Council Members Swain, White, Hudson,
Butler and Vice-Mayor Harris ......................................................... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-PERSONNEL DEPARTMENT:
The Vice-Mayor advised that the terms of office of Jeanette E. Hardin,
Alphonzo L. Holland, Sr., and Carol D. Wright as members of the
Personnel and Employment Practices Commission will expire on
June 30, 2000, and called for nominations to fill the vacancies.
Mr. White placed in nomination the names of Jeanette E. Hardin,
Alphonzo L. Holland, Sr., and Carol D. Wright.
There being no further nominations, Ms. Hardin, Mr. Holland and
Ms. Wright were reappointed as members of the Personnel and
Employment Practices Commission for a terms ending June 30, 2003,
by the following vote:
FOR MS. HARDIN, MR. HOLLAND AND MS. WRIGHT: Council
Members Swain, White, Wyatt, Hudson, Butler and Vice-Mayor Harris--5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
498
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
The Vice-Mayor advised that the terms of office of Richard Clark,
Steven Higgs, Carl H. Kopitzke, and Betty Field as members of the Mill
Mountain Advisory Committee will expire on June 30, 2000, and called
for nominations to fill the vacancies.
Mr. White placed in nomination the names of Richard Clark,
Steven Higgs, Carl H. Kopitzke, and Betty Field.
There being no further nominations, Mr. Clark, Mr. Higgs, Mr.
Koptizke, and Ms. Field were reappointed as members of the Mill
Mountain Advisory Committee, for terms ending June 30, 2001, by the
following vote:
ACTION:
FOR MR. CLARK, MR. HIGGS, MR. KOPITZKE AND MS. FIELD:
Council Members Swain, White, Hudson, Butler and Vice-Mayor
Harris ......................................................................................... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Vice-Mayor advised that the terms of office of
Evelyn S. Lander and Linda F. Wyatt as members of the Roanoke
Valley-Allegheny Regional Commission will expire on June 30, 2000,
and called for nominations to fill the vacancies.
Mr. White placed in nomination the names of Evelyn S. Lander
and Linda F. Wyatt.
There being no further nominations, Ms. Lander and Ms. Wyatt
were reappointed as members of the Roanoke Valley-Allegheny
Regional Commission, for terms ending June 30, 2003, by the following
vote:
ACTION:
FOR MS. LANDER AND MS. WYATT: Council Members Swain,
White, Hudson, Butler and Vice-Mayor Harris .................................. 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
ACTION:
ACTION:
499
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Vice-
Mayor advised that the terms of office of David Davis, Catherine Fox,
Estelle H. McCadden, Samuel G. Oakey, III, Amy W. Peck, Sherley E.
Stuart, Kathy Wilson and Rodney E. Lewis as members of the Special
Events Committee will expire on June 30, 2000, and called for
nominations to fill the vacancies.
Mr. White placed in nomination the names of David Davis,
Catherine Fox, Estelle H. McCadden, Samuel G. Oakey, III, Amy W.
Peck, Sherley E. Stuart, Kathy Wilson and Rodney E. Lewis.
There being no further nominations, Mr. Davis, Ms. Fox, Ms.
McCadden, Mr. Oakey, Ms. Peck, Mr. Stuart, Ms. Wilson and Mr. Lewis
were reappointed as members of the Special Events Committee, for
terms ending June 30, 2001, by the following vote:
FOR MR. DAVIS, MS. FOX, MS. MCCADDEN, MR. OAKEY, MS.
PECK, MR. STUART, MS. WILSON AND MR. LEWIS: Council Members
Swain, White, Hudson, Butler and Vice-Mayor Harris ......................... 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-PENSIONS: The Vice-Mayor
advised that the term of office of Donna S. Johnson as a member of the
Board of Trustees, City of Roanoke Pension Plan, will expire on June
30, 2000, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name~)f Donna S. Johnson.
There being no further nominations, Ms. Johnson was
reappointed as a member of the Board of Trustees, City of Roanoke
Pension Plan, for a term ending June 30, 2004, by the following vote:
FOR MS. JOHNSON: Council Members Swain, White, Hudson,
Butler and Vice-Mayor Harris ........................................................ 5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
OATHS OF OFFICE-COMMITTEES-FIRE DEPARTMENT: The Vice-
Mayor advised that the terms of office of Bobby Lavendar and E. L.
Noell as members of the Board of Fire Appeals will expire on June 30,
2000, and called for nominations to fill the vacancies.
5O0
Mr. White placed in nomination the names of Bobby Lavendar
and E. L. Noell.
ACTION:
There being no further nominations, Mr. Lavendar and Mr. Noell
were reappointed as members of the Board of Fire Appeals, for terms
ending June 30, 2004, by the following vote:
FOR MR. LAVENDAR AND MR. NOELL: Council Members Swain,
White, Hudson, Butler and Vice-Mayor Harris .................................. -5.
(Mayor Bowers was absent.) (Council Member Wyatt was out of the
Council Chamber.)
At 6:55 p.m., the Vice-Mayor declared the meeting in recess until
7:00 p.m.
On Monday, June 19, 2000, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with the following Council Members in attendance, Vice-Mayor Harris
presiding.
PRESENT: Council Members Swain, White, Wyatt, Hudson,
Butler and Vice-Mayor Harris ........................................................ 6.
ABSENT: Mayor Bowers ..................................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
James D. Ritchie, Sr., Deputy City Manager; William M. Hackworth, City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City
Clerk.
The reconvened meeting was opened with a prayer by Vice-
Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mr. Elisse Balisage who became a citizen of the
United States of America on March 31, 2000.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, June 19, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Northwest
501
Neighborhood Environmental Organization, Inc., that properties located
in the 900 block of Centre Avenue, N. W., be' rezoned from RM-3,
Residential Multifamily, High Density District, to RM-4, Residential
Multifamily, High Density District, described as Official Tax Nos.
2112503, 2112504, 2112505, 2112506, 2112507, 2112508, 2112509,
2112510, 2112511, 2112512, 2111914, 2111915, 2111916, 2111917,
2111918, 2111919, 2111920, 2111921, and 2111922, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, June 1 and Thursday, June 8, 2000, and
in The Roanoke Tribune on Thursday, June 8, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that on
February 22, 2000, the Planning Commission petitioned and
recommended approval to Council for rezoning of the aforementioned
properties from LM, Light Manufacturing District, to RM-3, Residential
Multifamily High Density District; Council approved the rezoning by
unanimous vote on February 22, 2000; the Northwest Neighborhood
Environmental Organization (NNEO) subsequently realized that the lot
size requirements in the RM-3, Residential Multifamily High Density
District, could not be met with the proposed 68 units for the site;
therefore, on April 6, 2000, the NNEO filed a petition to rezone the
property to RM-4, Residential Multifamily High Density District; and RM-
4 provides for a lot requirement of 1,000 square feet per dwelling unit
as opposed to the 1,800 square feet requirement per dwelling unit in the
RM-3 district
The City Planning Commission recommended approval of the
rezoning request from RM-3 to RM-4, subject to certain conditions
proffered by the petitioner.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34900) AN ORDINANCE to amend §36.1~3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 211, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 249.)
5O2
The motion was seconded by Dr. Butler.
Donald Harwood, Architect for the project, appeared before
Council in support of the request.
The Vice-Mayor inquired if there were persons present who
would like to address Council with regard to the request. There being
none, Ordinance No. 34900 was adopted, on its first reading, by the
following vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, June 19, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
Northwest Neighborhood Environmental Organization, Inc., to vacate,
discontinue and close certain portions of a public alley as the same
extends in a westerly direction from the easternmost property line of
Official Tax No. 2111914 to the right-of-way boundary of 10th
Street, N. W., the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, June 1 and Thursday, June 8, 2000, and
in The Roanoke Tribune on Thursday, June 8, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that a
previous application to close and vacate a one-block section of Centre
Avenue, N. W., and a major portion of an adjacent alley was received,
reviewed and approved by the Planning Commission on February 22,
2000, and approved by Council on March 6, 2000; the petitioner made
numerous attempts to acquire the last remaining parcel in this block of
City lots, but was unsuccessful and did not initially request the closure
and vacation of this section of alley; however, the petitioner has now
acquired the property (Official Tax No. 2111914) and is requesting
closure and vacation of the remaining alley section; and the applicant
ACTION:
5O3
proposes to use this portion of alley right-of-way in conjunction with
the surrounding properties for the development of a residential care
facility for the elderly.
The City Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit a subdivision plat to the Agent
of the Planning Commission, receive all approvals, and
record the same with the Clerk of the Circuit Court for the
City of Roanoke; the plat shall combine all properties
which would otherwise be landlocked by the requested
closure, or otherwise dispose of the land within the right-
of-way in a manner consistent with law, and retain
appropriate easements for the installation and
maintenance of any and all existing utilities that may be
located within the right-of-way, including the right of
ingress and egress over same.
Upon meeting all other conditions to the granting of the
application, the applicant shall deliver a certified copy of
the proposed ordinance for recordation to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, indexing the
same in the name of the City of Roanoke, Virginia, as
grantor, and in the name of the petitioner, and the names
of any other parties in interest who may so request, as
grantees; the applicant shall pay any fees and charges
required by the Clerk for recordation.
Upon recording a certified copy of the proposed ordinance
with the Clerk of the Circuit Court of the City of Roanoke,
Virginia, the applicant shall file with the City Engineer, the
Clerk's receipt, verifying the recordation of such
ordinance.
If the above conditions have not been met within a period
of one year from the date of adoption of the proposed
ordinance effecting said closure and vacation, said
ordinance shall be null and void with no further action by
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
504
(#34901) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 63, page 250.)
The motion was seconded by Mr. White.
Donald Harwood, Architect for the project, appeared before
Council in support of the request.
The Vice-Mayor inquired if there were persons present who
would like to address Council with regard to the matter. There being
none, Ordinance No. 34901 was adopted, on its first reading, by the
following vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ................................................................... -6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, June 19, 2000, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Jeffrey R.
Martin that property located on the west side of Grandview
Avenue, N. W., Official Tax No. 2270223, be rezoned from C-1, Office
District, to RS-3, Residential Single Family District; and repealing
conditions approved by Ordinance No. 32701-102395 on said property,
subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, June 1 and Thursday, June 8, 2000, and
in The Roanoke Tribune on Thursday, June 8, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that in 1995,
the prope,-ty was rezoned from RS-3, Residential Single-Family, to C-1,
Office District, subject to the following proffered conditions: (1)
submittal of a site development plan, which called for construction of
a child day care facility; and (2) inclusion of a reversion clause, stating
5O5
that the property would revert to RS-3 zoning if the development did not
commence within three years (Ordinance No. 32701-102395, adopted
October 23, 1995); the petitioner at the time, Sonshine Christian
Education Ministries, failed to develop the property within the allotted
three years; in 1996, the Virginia Attorney General issued an opinion
invalidating the use of reversion clauses that result in the downzoning
of property; based on this opinion, the subject property has remained
C-1, even though Sonshine Ministries did not build its facility; Mr. Jeff
Martin, a local manufactured housing developer, is under contract to
purchase the property with plans to develop a ten lot residential
subdivision; and Mr. Martin requests that the property be rezoned from
C-1, Office District, to RS-3, Residential Single-Family District, subject
to certain conditions proffered by the petitioner.
The City Planning Commission recommended that Council
approve the request for rezoning from C-1 to RS-3, subject to certain
conditions proffered by the petitioner.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
"AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the City
of Roanoke (1979), as amended, and Sheet No. 227, Sectional 1976
Zone Map, City of Roanoke, in order to repeal certain conditions
presently binding upon certain property previously conditionally
rezoned from RS-3, Residential Single Family District, to C-1, Office
District; and to rezone certain property within the City, from C-1, Office
District, to RS-3, Residential Single Family District, subject to certain
conditions proffered by the applicant."
The motion was seconded by Mr. White.
Michael K. Smeltzer, Attorney, representing the petitioner,
advised that the property was zoned in 1995 from single family
residential to commercial and certain proffered conditions were
required to be met within three years, or the property would revert back
to single family. He requested that the property be returned to its
original z(~ning, Single Family Residential District, which will enable his
client to construct single family residences. He called attention to
meetings that were held with City staff and members of the Williamson
Road Action Forum in an effort to respond to questions and concerns.
506
Fredrick Williams, 3725 Sunrise Avenue, N. W., representing the
Neighborhood Development Committee of the Williamson Road Action
Forum (WRAF), advised that the Williamson Road Action Forum and the
neighborhood, in general, have concerns with regard to the proposed
development. He explained that WRAF did not oppose the proposed
rezoning outright when it came before the City Planning Commission
on May 17, 2000, because the organization was led to believe that the
attorney for the petitioner intended to proffer a more detailed site plan
than was submitted, which would address such matters as orientation
of the houses on the lots, variation in appearance of the houses as
seen from the street, including some variation in roof lines and not just
a catalogue of possible house styles, use of more brick on some of the
houses, a guarantee that no single style of house would be
predominant in the development, and a schedule for project
completion. Even if all of these ideas had been proffered, he stated that
WRAF would have had some concerns in regard to the traffic pattern
because Rutgers Avenue is not a through street and additional houses
on Grandview Avenue will contribute to further traffic congestion. He
added that WRAF is also concerned about the absence of public
sidewalks and believes that the City has as much of an obligation to
provide that infrastructure as does the petitioner. He noted that the
greatest concern is that this type of development is not sustainable and
WRAF does not understand how ten houses along Grandview Avenue
abutting the rear of Grandview Village Apartments will contribute to the
long term value of the neighborhood. He advised that WRAF
encourages potential developers to begin to develop a neighborhood
perspective on development and stop looking at houses and business
and commercial property as isolated objects, because they can change
and help to provide affordable housing in the City without threatening
to degrade surrounding property values. He stated that when middle
class and professional families believe that property is secure, they will
be more inclined to reside in neighborhoods of mixed income levels
and their presence will make it easier to create or maintain high
standards of civic amenities, such as walkable streets and access to
shops and recreation. He advised that the concerns of WRAF
pertaining to this development have nothing to do with the petitioner,
but with the fact that the concept is flawed. He called attention to the
City's Comprehensive Plan which states that neighborhood character
and environmental quality should be protected, possible changes in
land use or new development in or near residential areas should be
carefully evaluated and defined in order to conserve and enhance
neighborhood quality, and WRAF believes that the proposed
development fails that test. At the very least, he stated that the
Williamson Road Action Forum is asking that the issue be returned to
the City Planning Commission for further evaluation; however, a better
507
solution would be for the City to purchase the property for a mini park
or urban green space which would essentially validate the current use
of the property and provide a public amenity that would cause the
adjoining apartments, as well as the surrounding neighborhood, to
become a more pleasant place to live.
Council Members expressed concern with regard to the lack of
sidewalks, density in design, compatibility with current housing in the
neighborhood, the lack of space between houses, and increased traffic
congestion.
Thers was discussion with regard to referring the matter back to
the City Planning Commission to determine if a compromise could be
reached with the petitioner and the neighborhood; whereupon, the
petitioner declined to have the matter referred back to the City Planning
Commission. He advised that he could not continue to proceed without
some assurances that if he reaches a further compromise, the rezoning
will be approved; City staff advised that it was not necessary to rezone
the property, and based on their advice, he submitted four working
drawings totaling approximately $7,000.00, all with the understanding
that he could proceed with construction of the houses without
petitioning City Council for a rezoning of the property. He suggested
that the City consider reimbursing him for expenses already incurred
since City staff provided incorrect information.
The Vice-Mayor advised that certain relevant issues were raised
in regard to planning matters by both Mr. Martin and Mr. Williams in
connection with not only the rezoning of the property presently under
consideration but also questions that may be germane to future
situations; whereupon, he suggested that the City Manager review the
issues with the City Planning Department.
No other persons wishing to be heard, the ordinance rezoning
the property was lost by the following vote:
AYES: Vice-Mayor Harris ...................................................... 1.
NAYS: Council Members Hudson, Swain, White, Wyatt and
Butler ......................................................................................... 5.
(Mayor Bowers was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, June 19, 2000, at 7:00 p.m., or as soon
508
ACTION:
thereafter as the matter may be heard, on the request of the City of
Roanoke with regard to the rezoning of certain property located in the
2000 and 2100 blocks of Laburnum Avenue, S. W., the 2000 block of
Maiden Lane, S. W., and the 2100 block of Westover Avenue, S. W.,
generally known as the Greater Raleigh Court area, from RM-1,
Residential Multifamily, Low Density District, and RM-2, Residential
Multifamily, Medium Density District, to RS-3, Residential Single Family
District, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, June 1 and Thursday, June 8, 2000, and
in The Roanoke Tribune on Thursday, June 8, 2000.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that in
January, 2000, the Planning Commission recommended approval of a
comprehensive rezoning of over 1,000 parcels of land in the Greater
Raleigh Court neighborhood, and Council approved the rezoning in
February; during the Planning Commission public hearing, several
citizens expressed a desire to have their properties included in the
rezoning; the initial rezoning recommendation by the Planning
Commission was based on stringent planning criteria which resulted
in the exclusion of these properties; and in response to citizens and the
Planning Commission, staff considered the above referenced four
areas as additions to the comprehensive rezoning.
The City Planning Commission recommended that Council
approve the rezoning petition.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain moved that the following ordinance be placed upon
its first reading:
(#34902) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet Nos. 143, 144 and 145,
Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
within the City.
(For full text of Ordinance, see Ordinance Book No. 63, page 252.)
The motion was seconded by Mr. Hudson.
509
The Vice-Mayor inquired if there were persons present who
would like to address Council with regard to the request.
Ms. Peg Dunbar, 2031 Laburnum Avenue, S. W., and Mr. Brian
Shelborne, 2032 Laburnum Avenue, S. W., spoke in support of the
proposed rezoning, which will increase property values in the area.
Mr. Jerry Tramil, 2146 Westover Avenue, S. W., referred to a
petition signed by residents of Westover Avenue, S. W., in support of
the rezoning.
Ms. Brenda McDaniel, 2037 Carter Road, S. W., Immediate Past
President of the Greater Raleigh Court Civic League, requested the
City's support in efforts to stop a destructive trend that has converted
many of the City's older homes into apartments and duplexes, and the
resulting deterioration that this kind of activity causes to older
neighborhoods. She advised that Council showed wisdom and
foresight in its previous rezoning of more than 1,100 properties in
Raleigh Court to a lower density zoning, the rezoning petition presently
before Council is a continuation of that process and the majority of
homeowners in the area want their section of the City to be afforded the
same protection that was extended to the other 1,100 Raleigh Court
property owners. She advised that approval of the rezoning will
preclude additional properties from being converted into duplexes or
apartments, the Raleigh Court Civic League appreciates Council's
consideration of the request, and urges approval of the petition for
rezoning.
Ms. Wyatt raised questions in regard to density pertaining to
overall rezoning issues, and asked that City staff review the matter prior
to adoption of the new Comprehensive Land Use Plan.
Ordinance No. 34902, on its first reading, was adopted by the
following vote:
AYES: Council Members Swain, White, Wyatt, Butler, Hudson
and Vice-Mayor Harris ..................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
510
OTHER HEARINGS OF CITIZENS:
TRAFFIC-SIGNALS AND ALARMS: Mr. Chris Craft, 1501 East
Gate Avenue, N. E., addressed Council with regard to the need for a
traffic signal at the intersection of Hollins Road and Liberty Road, N. E.
It was the consensus of Council to refer the matter to the City
Manager for appropriate response.
TRAFFIC-CITY CODE-ZONING-BUILDINGS/BUILDING
DEPARTMENT: Mr. George Gunther, P. O. Box 12353, advised that the
City's procedure for removing inoperative motor vehicles is a good
process if it is directed toward the right persons. He stated that
citizens have rights in terms of what they purchase and what they
choose to store on their private property, and questioned the authority
of City Inspectors to remove vehicles from private property, even if the
vehicles are not properly licensed, because there could be a legitimate
reason why a citizen has not purchased a license for rite vehicle. He
advised that it was reported that over 4000 vehicles were removed from
private property, and suggested that those vehicles be donated to the
Automobile Mechanics Department at Virginia Western Community
College for educational purposes and repair. He suggested that the
City talk with citizens to determine if there are extenuating
circumstances that would prevent them from purchasing a license for
a vehicle and provide assistance, if necessary. He complained that the
five days allotted by the City for a citizen to pick up a certified letter
from the post office pertaining to an inoperative motor vehicle too
restrictive, and the overall procedure should be reviewed.
It was the consensus of Council to refer the matter to the City
Manager for appropriate response.
There being no further business, the Vice-Mayor declared the meeting
adjourned at 8:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Mayor
511
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
July 3, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 3,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor Ralph K. Smith presiding, pursuant to Rule 1, Re.qular Meetings,
of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William D. Bestpitch, William H. Carder, C.
Nelson Harris, W. Alvin Hudson, Jr., William White, Sr. and Mayor Ralph K. Smith---6.
ABSENT: Council Member Linda F. Wyatt ................................................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
ARCHITECTURAL REVIEW BOARD: The City Manager introduced a briefing
on the Architectural Review Board process, background, and history.
Neil Holthouser, Secretary, Architectural Review Board, presented a briefing
on two appeal items which will be heard by Council at its 2:00 p.m., session. He
explained that the Roanoke Vision Comprehensive Plan calls on the City to
recognize historic and cultural resources as mandated by the Commonwealth of
Virginia and requires that every locality adopt a Comprehensive Plan that addresses
historic and cultural resources. Secondly, he stated that historic resources provide
an economic benefit to the City and to the historic districts, through the State and
Federal governments, which make tax credits available that enable property owners
to reclaim almost 50 per cent of funds expended on rehabilitation of buildings. He
advised that as applied in the downtown Roanoke area, a significant economic
incentive has been provided, and this year alone, more than $40 million in downtown
reinvestment has occurred due directly to historic building status, the bulk of which
has come from the Higher Education Center and the Shenandoah Hotel projects. He
advised that once historic resources have been lost, they cannot be replaced; few
people fully appreciate that Roanoke is a good example of the late Victorian era, the
best example of which is the City Market and its success can be directly linked to the
preservation of old buildings in the downtown area. He stated that the Federal
Government has recognized four distinct areas in Roanoke as having national
historic designation; i.e.: the City Market, Warehouse Row, Old Southwest and
portions of the Gainsboro neighborhood; and in order to continue this historic
512
status, these areas must be preserved, because if they are allowed to deteriorate or
become neglected, the Federal Government could rescind the status of the historic
district and the City of Roanoke would lose certain tangible economic benefits. He
advised that only local regulation can protect buildings from demolition or neglect,
and in the City of Roanoke, this is accomplished through two historic overlay zones,
H-1 - Historic District, and H-2 - Neighborhood Preservation District. He stated that
the need for change and modernization is recognized, therefore, regulations are
established to consider the need for change and to encourage new development or
change that is compatible with the historic fabric of the historic areas. To that end,
he added that Council established the Roanoke City Architectural Review Board,
which is composed of seven volunteer members and the Chair also serves as a
member of the City Planning Commission, with the remainder of the Board having
professional expertise in the design, preservation and construction fields. He stated
that the Architectural Review Board reviews only exterior changes to property,
pursuant to design guidelines that were adopted by the Board in 1995 which are
essential to the administration of the historic district; and these guidelines are used
by the Board to guide decisions and by property owners in planning improvements
to their homes. He further stated that the guidelines were developed by the
Architectural Review Board in 1992 and 1995 and involved extensive public
participation, they are consistent with guidelines adopted by other communities in
the Commonwealth; however, Roanoke City's guidelines tend to be more flexible.
He advised that the guidelines serve as guiding principles for property owners who
are planning a project and 85 per cent of all requests submitted by property owners
in the historic district are approved by the Secretary to the Architectural Review
Board if the proposed improvements conform to the guidelines. He stated that if a
project does not meet the guidelines, a property owner may appear before the
Architectural Review Board which makes a decision on a case by case basis,
factoring in the following: the request itself, public comments, prior experience,
professional expertise and any impact the project may have on the neighborhood;
and if a project is denied by the Board, the petitioner may appeal the Board's
decision to Council. Since adoption of the guidelines in 1995, he advised that the
Architectural Review Board has considered and approved more than 200 requests,
denied 18 requests and of those 18, five applicants have chosen to appeal the
decision of the Architectural Review Board to City Council. He stated that beginning
in August, through the fall of 2000, the Architectural Review Board will hold public
workshops to review the issue of design guidelines to determine if they continue to
address conditions within the neighborhood and to predict future situations that
may arise.
Mr. Holthouser advised that the two property owners who will appear before
Council at its 2:00 p.m., session today constructed fences in the historic district
which were built without approval of the Architectural Review Board and without
zoning permits; the fences are constructed of plastic to resemble wooden fences
and the Architectural Review Board's design guidelines state that plastic fences are
not compatible with the historic district. He explained that the Board has to balance
513
the impact of modern replacement material on the neighborhood versus the benefit
to the property owner in using the material, and, in this case, even though plastic
fences are touted as maintenance-free, installation costs are significantly higher
than a wooden fence and based on research by staff, plastic, pre-fabricated sections
of fence cost two times as much as the same wooden fence. He stated that typically,
property owners request information before they begin a project and had the two
property owners in question done so, they would have been advised of the above
considerations and they would have been steered in the direction of approvability.
He explained that a zoning permit is required to construct a fence in any
neighborhood in the City, therefor, it is not unique to the historic neighborhoods, to
insure that a fence meets all height and setback requirements.
Mr. Holthouser advised that City staff believes that rather than relax code
enforcement, efforts need to be taken to aggressively pursue violations throughout
the City and to do so, additional planning staff and zoning inspection staff have been
hired. He stated that some violations do go undetected; however, the City has taken
steps to aggressively pursue violations by hiring additional staff; and the
Architectural Review Board has taken steps to streamline its process to make
approvals more efficient, timely and user friendly. He further stated thatthe City has
committed to developing a neighborhood plan, and the old southwest neighborhood,
Gainsboro, Belmont and the downtown Roanoke area are a part of the overall
downtown master plan, and as a part of the master plan, the City will review such
issues as neighborhood vision, zoning, physical improvements, and linking the
neighborhoods to downtown which will involve substantial public participation. He
explained that it is expensive to maintain an older home, but historic districts are not
the only neighborhoods in the City that have older homes and City staff believes that
it is a balancing act because the cost of maintaining older homes is offset by the
benefits of historic district status since property owners qualify for a substantial tax
incentive through income tax and property taxes. In addition, he advised that
property values are rising rapidly in the old southwest neighborhood which can be
traced directly to the historic district status where homes in the area 15 years ago
sold for less than $30,000.00 and are now selling for more than $150,000.00.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
CITY COUNCIL-ROANOKE NEIGHBORHOOD PARTNERSHIP: The City
Manager introduced a briefing with regard to re-instituting neighborhood tours. She
advised that Council Member Harris previously suggested that Council Members
again participate in neighborhood tours to assess neighborhood needs.
Mariam Alam-Stacy, Roanoke Neighborhood Partnership Coordinator, advised
that the purpose of the neighborhood tours in the past was to let citizens know that
Council Members were in touch with neighborhood concerns, to give neighborhood
organizations an opportunity to showcase the good things that were happening and
514
to educate Council about what the City has done or can do to address specific
neighborhood problems or concerns. She suggested that Council tour the Peters
Creek North neighborhood which is currently undergoing the neighborhood
planning process and has provided the City with input on major concerns. She
proposed that the first tour be held on the first Monday of August following the
regular meeting of Council, followed by additional tours in September and October,
and because of the nature of the area that is proposed to be toured, a riding tour
would be preferable to a walking tour which would enable Council to see more of the
issues facing the neighborhood, and provide for interaction with neighborhood
representatives. Following the tour, she stated that notes of neighborhood needs
and concerns will be collected and entered into the RESPOND! system, with urgent
issues to be forwarded to the appropriate department director, and a summary of the
tour along with results will be prepared by Roanoke Neighborhood Partnership staff.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
COUNCIL: A report of the City Manager requesting that Council convene in
a Closed Meeting to discuss a matter with regard to acquisition of real property for
public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Carder moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss a matter with regard to acquisition of real
property for public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White and Mayor
Smith ........................................................................................................... 6.
NAYS: None ........................................................................................ 0.
(Council Member Wyatt was absent).
At 12:55 p.m., the Mayor declared the meeting in recess.
At 2:00 p.m., the meeting reconvened in the City Council Chamber with all the
Member of Council attendance, with the exception of Council Member Wyatt, Mayor
Smith presiding.
515
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Carder
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White and Mayor
Smith ............................................................................................................ 6.
NAYS: None ........................................................................................ 0.
(Council Member Wyatt was absent).
At 2:02 p.m., the Mayor declared the regular meeting of Council in recess until
immediately following the Organizational Meeting of Council.
On Monday, July 3, 2000, at 2:02 p.m., the Council of the City of Roanoke held
its Organizational Meeting in the Roanoke City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Ralph K. Smith presiding, pursuant to Section 10, Meetings of Council, of the
Charter of the City of Roanoke, at which time the newly elected Members of the
Council will officially take their seats.
PRESENT: Council Members William D. Bestpitch, William H. Carder, C.
Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., and Mayor Ralph K. Smith--6.
ABSENT: Council Member Linda F. Wyatt .................................................. 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
CITY CLERK-COUNCIL: The Mayor advised that the purpose of
the Organizational Meeting was for the newly elected Members of
Council to officially take their seats; whereupon, he referred to a report
from the City Clerk advising of the qualification of the Honorable Ralph
K. Smith as Mayor, and the Honorable William D. Bestpitch, William H.
Carder and Linda F. Wyatt, as Members of the Roanoke City Council, for
terms of four years, each, commencing July 1, 2000, and ending
June 30, 2004; and William H. Carder as Vice-Mayor for a term
commencing July 1, 2000 through June 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
516
ACTION:
ACTION:
ACTION:
Without objection by Council, the Mayor advised that the reports
of qualification and the report of the City Clerk would be received and
filed.
COUNCIL: Mr. Harris offered the following resolution
recognizing the Honorable William H. Carder to be a Member of the City
Council and Vice-Mayor of the City of Roanoke for a term commencing
July 1, 2000, and continuing for a period of two years and until his
successor has been elected and qualified:
(#34903-070300) A RESOLUTION recognizing the HONORABLE
WILLIAM H. CARDER to be a member of the City Council and Vice-
Mayor of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 63, page 254.)
Mr. Harris moved the adoption of Resolution No. 34903-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
COUNCIL: Mr. White offered the following resolution recognizing
and commending the Honorable C. Nelson Harris for his service as
Vice-Mayor of the City of Roanoke from July 1, 1998 through June 30,
2000:
(#34904-070300) A RESOLUTION recognizing the services of the
HONORABLE C. NELSON HARRIS as Vice-Mayor of the City of
Roanoke.
(For full text of Resolution, see Resolution Book No. 63, page 254.)
Mr. White moved the adoption of Resolution No. 34904-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Hudson, White
and Mayor Smith .......................................................................... 5.
517
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent). (Council Member Harris abstained
from voting).
COUNCIL: The City Attorney submitted a written report advising
that new Section 15.2-1416, Code of Virginia (1950), as amended, a part
of the recodification of Title 15.1, which has been effective since
December 1, 1997, requires each governing body of a city or town to
hold an annual or organizational meeting in conjunction with the first
regular meeting in the month of July of each year; and at such meeting,
Section 15.2-1416 requires that Council establish a schedule of days,
times and places of regular meetings to be held during the ensuing
months; whereupon, the City Attorney transmitted a resolution which
makes no change in Council's regular meeting schedule, however, by
adoption of the measure, Council will comply with new Section 15.2-
1416.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34905-070300) A RESOLUTION establishing a meeting schedule
for City Council for the Fiscal Year commencing July 1, 2000, and
terminating June 30, 2001.
(For full text of Resolution, see Resolution Book No. 63, page 255.)
Mr. Harris moved the adoption of Resolution No. 34905-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
COMMITTEES-COUNCIL: A communication from the Mayor
proposing the following committee assignments for the Members of
Council, effective July 1, 2000, was before the body.
518
Vice-Mayor William H. Carder:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Water Resources Committee
Mill Mountain Advisory Committee
Economic Development Commission, Chair
Virginia Museum of Transportation Board of Directors
Legislative Committee
Bid Committee
Roanoke Valley Convention and Visitors Bureau Board of
Directors
Council Member William D. Bestpitch:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Roanoke Valley-Allegheny Regional Commission
Total Action Against Poverty Board of Directors
War Memorial Committee
City of Roanoke Transportation Safety Commission
Mill Mountain Zoo, Inc.
Roanoke Neighborhood Partnership Steering Committee
New River Valley Commerce Park Study Committee
Virginia Recreation Facilities Authority
Council Member C. Nelson Harris:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Water Resources Committee
Roanoke Redevelopment and Housing Authority
Roanoke Arts Commission
Legislative Committee
Council Member W. Alvin Hudson:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
519
Audit Committee
Water Resources Committee
War Memorial Committee
Roanoke Valley Regional Cable Television Committee
Roanoke Civic Center Commission
Mayors' Committee for People with Disabilities
Virginia CARES Board of Directors
Bid Committee, Chair
Roanoke Valley Long Range Water Supply Study
Committee
VML Transportation Committee
Council Member William White, Sr.:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Legislative Committee, Chair
Water Resources Committee
Council Member Linda F. Wyatt:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Water Resources Committee
Roanoke Valley-Allegheny Regional Commission
Legislative Committee
Metropolitan Transportation District Study Committee
VML Human Development and Education Policy Committee
(For full text, see communication on file in the City Clerk's Office.)
ACTION: Mr. Harris moved that Council concur in the Mayor's proposed
committee assignments for the Members of Council, with the addition of the
appointment of Council Member White to the Water Resources Committee. The
motion was seconded by Mr. Hudson and adopted.
There being no further business, the Mayor declared the Organizational
Meeting adjourned at 2:25 p.m.
520
On Monday, July 3, 2000, immediately following adjournment of the
Organizational Meeting, the regular meeting of City Council reconvened at 2:25 p.m.,
in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder, C.
Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., and Mayor Ralph K. Smith--6.
ABSENT: Council Member Linda F. Wyatt ................................................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Donna
Hopkins Britt, Pastor, Calvary Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS:
PROCLAMATIONS-POLICE DEPARTMENT: The Mayor presented
a proclamation designating the month of July as Roanoke Valley Crime
Line Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
vacancies on various authorities, boards, commissions and
committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K.
Smith requesting that Council convene in a Closed Meeting to discuss
personnel matters relating to vacancies on various authorities, boards,
ACTION:
ACTION:
521
commissions and committees appointed by the Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
TAXES-REAL ESTATE VALUATION-CIRCUIT COURT: A
communication from the Honorable Richard C. Pattisall, Judge, Twenty-
Third Judicial Circuit of Virginia, transmitting a Report of the Board of
Equalization in preparation for the taxable year July 1, 2000, to June 30,
2001, was before Council.
Judge Pattisall advised that the Board of Equalization
recommends that future Equalization Boards continue to have access
to computer service; that future Equalization Boards continue to be
provided with current office space that is private and separate from the
Office of Real Estate Valuation; and that the Board be provided with
private space to meet with taxpayers.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that the report be received and filed. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
522
ACTION:
ACTION:
JEFFERSON CENTER-LEASES-WATER RESOURCES: A report
of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, execute an extension of the lease agreement
with the Jefferson Center Foundation for a 40-year term, beginning
June 1, 2001, with all other terms of the existing lease to remain
unchanged, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
APPALACHIAN POWER COMPANY-PARKS AND RECREATION-
CITY PROPERTY-WATER RESOURCES: A report of the Water
Resources Committee recommending that the City Manager be
authorized to advertise a public hearing, and lacking any comments to
the contrary, authorize execution of an agreement with Appalachian
Power Company for relocation and abandonment of a portion of an
easement across City-owned property for the purpose of providing
electric service to the Mill Mountain Visitors Center, was before
Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
ACTION:
523
NORFOLK SOUTHERN CORPORATION-DOWNTOWN NORTH-
WATER RESOURCES-HENRY STREET REVIVAL COMMITTEE: A report
of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, authorize execution of an agreement with
Norfolk Southern Railway Company providing for a lease to allow the
exchange of parking areas, in connection with the Greater Gainsboro
Development Project, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
ACTION:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
CITY PROPERTY-HOUSING/AUTHORITY-DOWNTOWN NORTH-
WATER RESOURCES-HENRY STREET REVIVAL COMMITTEE: A report
of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, approve the conveyance of certain surplus
City-owned property located along Gainsboro Road, N. W., described
as Official Tax Nos. 2012920, 2012939, 2012943 and 2012949, to the
Roanoke Redevelopment and Housing Authority, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent). ~
524
ACTION:
ACTION:
APPALACHIAN POWER COMPANY-CITY PROPERTY-WATER
RESOURCES: A report of the Water Resources Committee
recommending that the City Manager be authorized to advertise a
public hearing, and lacking any comments to the contrary, execute the
appropriate document to relocate and abandon a portion of an
easement to Appalachian Power Company across City-owned property,
for the purpose of extending the existing overhead electric power line
to provide electric service to the Governor's School, was before
Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adOpted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of Elvah D. Taylor as a member of the Youth Services
Citizen Board for a term ending May 31, 2003, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. Harris moved that the report of qualification be received and
filed. The motion was seconded by Mr. Carder and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
REGULARAGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
525
ARCHITECTURAL REVIEW BOARD: Mr. Moncie D. Smith, 609
Woods Avenue, S. W., appeared before Council and appealed a
decision of the Architectural Review Board dated June 8, 2000, to deny
a request for a Certificate of Appropriateness for an existing and
proposed new section of vinyl fence at 609 Woods Avenue, S.W. He
explained that on March 3, 2000, as the result of construction of a vinyl
fence at his home, he was advised by the Secretary to the Architectural
Review Board of a violation of the Zoning Ordinance. He stated that
construction began in August 1998 when the fence posts were installed
and construction of the fence actually started in October 1999, and
inquired as to why the violation was not noted when he applied for a
remodeling permit in the fall of 1999.
(See Petition for Appeal on file in the City Clerk's Office.)
(See pages 511 - 513 for a briefing by the Secretary to the Architectural
Review Board.)
A report of the Architectural Review Board recommending that
Council uphold the Board's decision to deny the request, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Ms. Carolyn Otterman, 601 Allison Avenue, S. W., addressed
Council in support of the appeal filed by Mr. Smith, who has been
instrumental in renovating property in the old southwest area, leading
to the overall beautification of the neighborhood. She called attention
to problems with implementation of the H-2 District and guidelines
imposed by the Architectural Review Board, and advised that she has
met with City Council Members and City officials to express her
concerns. She requested that Mr. Smith be granted a Certificate of
Appropriateness and that Council take immediate action to initiate a
process that will correct certain unfairnesses, inconsistencies, and lack
of involvement by property owners in decisions that affect the old
southwest neighborhood.
Mr. Robert Richert, 415 Allison Avenue, S. W., representing Bruce
Cusack, President, Old Southwest, Inc., advised that Old Southwest
recently added to its by-laws the rigorous enforcement of the City's
zoning laws, along with Architectural Review Board guidelines which
were created with a considerable amount of study by individuals who
have special qualifications and old southwest believes that the
Architectural Review Board fairly administers the H-1 District
guidelines. He requested that Council affirm the decision of the
52'6
Architectural Review Board which will act to re-enforce the
expectations of those persons residing in old southwest and the City
at large that zoning laws are intended to protect all citizens.
Ms. Peggy Overton, 547 Mountain Avenue, S. W., called attention
to certain undesirable conditions in her neighborhood which are of
much more significance than a property owner who wants to construct
a fence. She referred to another Old Southwest resident who was
permitted to construct a deck on his property with vinyl building
products.
Mr. Fredrick Williams, 3725 Sunrise Avenue, N. W., Chair,
Neighborhood Development Committee, Williamson Road Action
Forum, called attention to the need for more design control in the City
of Roanoke. He advised that in dealing with design standards, matters
relating to urban code standards must be addressed because they
function to provide transition between the public realm of the street and
the private realm of the house, and other codes can deal with
specifying final level of detail on buildings and building materials. He
stated that at some time, most citizens have felt burdened by City
regulations that are believed to be unreasonable, but if a public
purpose is served by the regulations, most citizens will agree that the
burden is one that is worth bearing. He further stated that after
reasonable and appropriate design standards are established for
particular neighborhoods, or particular sections of the city, after all
citizens are informed of the standards, and after the process is
streamlined so that citizens are not forced to appear before the
Architectural Review Board on every trivial matter, the Architectural
Review Board should be allowed to do its job and be held responsible
and accountable for fairly and impartially administering the standards.
In conclusion, he advised that more design control, rather than less, is
needed in the City of Roanoke, but design control will not work without
effective enforcement and there will not be effective enforcement if City
Council undermines the authority of its boards by micro-managing
decisions.
Following discussion, Mr. Bestpitch moved that Council affirm
the decision of the Architectural Review Board rendered on June 8,
2000, that no Certificate of Appropriateness be issued for the erection
of a fence at 609 Woods Avenue, S. W., on the grounds that the
proposed fence is not architecturally compatible with the H-2 District
and does not enhance the special visual and spacial qualities that the
H-2 District was established to protect. The motion was seconded by
Mr. Hudson and adopted.
527
ARCHITECTURAL REVIEW BOARD: Mr. Moncie Smith,
representing Ms. Geraldine Sutherland, 615 Woods Avenue, S. W.,
presented a petition appealing a decision of the Architectural Review
Board to deny a request for a Certificate of Appropriateness for an
existing vinyl fence at 615 Woods Avenue, S. W.
(See Petition for Appeal on file in the City Clerk's Office.)
A report of the Architectural Review Board recommending that
Council uphold the Board's decision to deny the request, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
A communication from Ms. Freida Mabe, 617 Woods
Avenue, S. W., in support of the appeal of Ms. Sutherland, was before
Council.
Ms. Mabe advised that Architectural Review Board guidelines
should be reviewed to provide for less control over homeowners, rather
than more, and regulations dealing with such issues as slum landlords,
area density, safety, sidewalk repair, overgrown weeds, etc., should be
more stringently enforced. She presented photographs of portions of
the 600 block of Woods Avenue and an alley on Allison Avenue that
should be investigated by the City.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Bestpitch moved that Council affirm the decision of the
Architectural Review Board rendered on June 8, 2000, that no
Certificate of Appropriateness be issued for the erection of a fence at
615 Woods Avenue, S. W., on the grounds that the proposed fence is
not architecturally compatible with the H-2 District and does not
enhance the special visual and spacial qualitites that the H-2 District
was established to protect. The motion was seconded by Mr. Carder
and adopted.
Mr. Harris referred to photographs included with Ms. Mabe's
communication with regard to existing conditions in the Woods Avenue
and Allison Avenue area, and requested that the photographs be
referred to the City Manager for appropriate response and report to
Council.
?
PETITIONS AND COMMUNICATIONS:
528
BUDGET-CITY SHERIFF-CITY JAIL: A communication from the
Honorable George M. McMillan, Sheriff, advising that the
Commonwealth of Virginia Compensation Board has approved an
additional Deputy Sheriff position for the Roanoke City Jail for the
purpose of providing support for the operation of the Local Inmate Data
System (LIDS), which is an automated jail management system
designed to track and report inmate population for payment of per
diems from the Commonwealth of Virginia; support for operation of
LIDS has been provided via the reallocation of an existing Deputy
Sheriff position; and total cost of the additional position is $38,347.00;
and the Compensation Board will provide funding in the amount of
$30,998.00, with a local share cost of $7,349.00, was before Council.
The Sheriff recommended that Council approve an additional
Deputy Sheriff position and take the following specific actions:
Authorize the Director of Finance to increase the
revenue estimate for Shared Expenses Sheriff/Jail
(001-110-1234-0611 ) in the amount of $30,998.00;
Transfer funding in the amount of $7,349.00 from
Pay Raise/Supplemental Budget (001-300-9410-1152);
Appropriate funding in the amount of $38,347.00 to
the following accounts:
Regular Employee Salaries (001-140-3310-1002) $29,717.00
VSRS Retirement (001-140-3310-1110)
ICMA Match (001-140-3310-1116)
FICA (001-140-3310-1120)
Hospitalization Insurance (001-140-3310-1125)
Dental Insurance (001-140-3310-1126)
Life Insurance (001-140-3310-1130)
Disability Insurance (001-140-3310-1131 )
3,171.00
520.00
2,313.00
2,100.00
185.00
238.00
103.00
The City Manager submitted a written report recommending that
Council concur in the recommendation of the Sheriff.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34906-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
ACTION:
529
(For full text of Ordinance, see Ordinance Book No. 63, page 257.)
Mr. White moved the adoption of Ordinance No. 34906-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, and
White .......................................................................................... 5.
NAYS: Mayor Smith ............................................................... 1.
(Council Member Wyatt was absent).
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-CITY EMPLOYEES: The City Manager submitted a
written report advising that City employees who utilize their personal
automobiles in the performance of City business are currently
reimbursed at the rate of $.27 per mile for the first 15,000 miles and $.13
per mile for all additional miles traveled per fiscal year, which rate was
approved by Council on June 2, 1997; historically, the City has set its
mileage reimbursement rate at the same level established by the
Commonwealth of Virginia for state employees; and effective July 1,
2000, the annual mileage reimbursement rates to be paid by the
Commonwealth of Virginia will increase as follows:
$.325 per mile for the first 15,000 miles;and
$.13 per mile for all additional mileage over 15,000.
The City Manager recommended that Council authorize an
amendment to Section 2-35. Use of Personal Automobile for City
Business--Mileage Allowance, Chapter 2, Administration, Code of the
City of Roanoke, 1979, as amended, to establish that City of Roanoke
mileage reimbursement rate will increase/decrease at the same level as
established by the Commonwealth of Virginia for state employees,
which rate, as of July 1, 2000, will be $.325 per mile for the first 15,000
miles and $.13 per mile for all additional miles over 15,000 per fiscal
year.
53,0
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34907-070300) AN ORDINANCE amending §2-35, Use of
personal automobile for city business- Mileage allowance, of Article III,
Officers and Employees, Chapter 2, Administration, of the Code of the
City of Roanoke (1979), as amended, in order to link the mileage
allowance paid to employees of the City for use of their personal
vehicles on City business to the Commonwealth of Virginia's rate per
mile paid to State employees for the same purpose; eliminating the
necessity for Council to review and adopt resolutions establishing the
mileage allowance from time to time; providing for an effective date;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 258.)
Mr. Hudson moved the adoption of Ordinance No. 34907-070300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
WATER RESOURCES: The City Manager submitted a written
report in connection with bids received by the City for ductile iron water
pipe for a period of one year, commencing July 1, 2000 through
June 30, 2001; whereupon, she recommended that Council accept the
bid of U. S. Filter Distribution Group, Inc., for a period of one year on a
unit cost basis as set forth in the bid documents, which is not
anticipated to exceed $165,114.00, and reject all other bids received by
the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34908-070300) A RESOLUTION accepting the bid of U.S. Filter
Distribution Group, Inc., made to the City for furnishing and delivering
ductile iron water pipe; and rejecting all other bids made to the City.
ACTION:
531
(For full text of Resolution, see Resolution Book No. 63, page 259.)
Mr. White moved the adoption of Resolution No. 34908-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
SEWERS AND STORM DRAINS-WATER RESOURCES: The City
Manager submitted a written report in connection with bids received by
the City for water and waste water treatment chemicals for fiscal year
2000-01; whereupon, the following bids were recommended for
acceptance:
Description Successful Bidder Unit Purchase Price
Liquid Alum General Chemical
Corporation $ .3996 per gallon
Liquid Chlorine Jones Chemical,
150 lb. Cylinders Inc. $ 26.00 per cwt
Liquid Chlorine Jones Chemical,
2,000 lb. Cylinders Inc. $11.95 per cwt
Ferric Chloride Eaglebrook, Inc. $ .49 per gallon
Sulfur Dioxide Jones Chemical,
Inc. $370.00 per cyl.
Sodium Hudroxide Prillaman Chemical
Carvins Cove Corporation $ .677 per gallon
Sodium Hydroxide Pro-Chem
Falling Creek Technologies, Inc. $ 1.62 per gallon
Orthophosphate Calciquest, Inc. $ 2.47 per gallon
Catonic Polymer Control Equipment
Co., Inc. $ 5.415 per gallon
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
532
ACTION:
(#34909-070300) A RESOLUTION accepting bids for water and
waste water treatment chemicals for fiscal year 2000-2001, and
rejecting other bids.
(For full text of Resolution, see Resolution Book No. 63, page 260.)
Mr. Hudson moved the adoption of Resolution No. 34909-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
POLICE DEPARTMENT-VIRGINIA ALCOHOL SAFETY ACTION
PROGRAM: The City Manager submitted a written report advising that
the Regional Virginia Alcohol Safety Action Program has been serving
Roanoke and 11 other localities since 1980, by providing court
probation services, community service placements, adult and juvenile
driver improvement programs, and habitual offender evaluations; no
local funding is required as a condition of Roanoke's participation; the
current regional program is administered under the Court-Community
Corrections Program; the City of Salem serves as the fiscal agent, with
State oversight provided by the Commission on VASAP; and adoption
of a measure by Council is necessary under State law to reconstitute
the regional program's policy board and to continue to receive services
under the program.
The City Manager recommended that Council adopt a proposed
resolution and appoint Police ChiefA. L. Gaskins to the policy board for
a period of two years, commencing July 1, 2000.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34910-070300) A RESOLUTION establishing, by joint action of
the Boards of Supervisors of the Counties of Alleghany, Bath,
Botetourt, Craig, Roanoke and Rockbridge, and the City'Councils of the
Cities of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke
and Salem, the membership of the regional Policy Board of the Alcohol
533
Safety Action Program (VASAP) to serve the region composed of those
counties and cities, and appointing a representative of the City to the
Board.
ACTION:
(For full text of Resolution, see Resolution Book No. 63, page 261.)
Mr. Hudson moved the adoption of Resolution No. 34910-070300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
TRAFFIC-HOUSING/AUTHORITY-DOWNTOWN NORTH: The City
Manager submitted a written report advising that the Roanoke
Redevelopment and Housing Authority (RRHA) plans to convert the
former Norfolk and Western General Office Building-South, located on
North Jefferson Street within the Greater Gainsboro Redevelopment
area, into market rate apartments; the City wishes to work with the
Housing Authority to accomplish a successful completion of the project
and for the general revitalization of the area; and the City has
committed to providing a $5 million parking garage and significant
public infrastructure improvements to the area in support of the
downtown housing project, the Crewe Suites office building which is
proposed by the Roanoke Neighborhood Development Corporation and
the Roanoke Higher Education Center.
It was further advised that the City proposes to grant $1.2 million
to the Housing Authority to be used to renovate, improve, and construct
market rate apartments with the understanding that City funds will be
used with other sources of funding for the project, including
syndication proceeds and mortgage funds insured by the United States
Department of Housing and Urban Development (HUD); the Housing
Authority will use its best efforts to obtain residual equity cash flow
from the project and to use the cash flow to make annual contribution
payments to the City in repayment of the grant in the amount of $1.2
million; the project encompasses 87 market rate apartments and each
occupied unit will require a parking space; and the City further agrees
to provide for a period not to exceed five years, subject to annual
appropriations, up to 87 parking spaces to the apartment project in the
parking garage to be constructed adjacent to the new building.
534
The City Manager recommended that she be authorized to
execute the Shenandoah Crossing Cooperation and Parking Agreement
and that Council appropriate $1.2 million in undesignated Capital Fund
interest to a new Capital Fund account to be established by the Director
of Finance entitled, "Shenandoah Crossing Project."
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance.
"AN ORDINANCE to amend and reordain certain sections of the
2000-2001 Capital Projects Fund Appropriations, and providing for an
emergency.
Mr. Harris moved the adoption of the ordinance. The motion was
seconded by Mr. Hudson.
Mr. White referred to certain unanswered questions regarding
City funds, and advised that the report does not address pay back
issues or benefits to the City. He requested more information and
discussion by Council prior to acting on the recommendation of the
City Manager.
Mr. Harris offered a substitute motion that the budget ordinance
and resolution be tabled until the next regular meeting of Council on
Monday, July 17, 2000, at 2:00 p.m., pending additional information by
the City Manager. The motion was seconded by Mr. White and adopted.
BRIDGES-CONSULTANTS REPORTS: The City Manager
submitted a written report advising that the 1978 Surface
Transportation Act enacted by Congress requires that all bridges,
including "off Federal Aid System" structures, must be included in the
bi-annual inspection program; Supplementary Bridge Inspection
Reports are required on 56 structures in the City of Roanoke this year;
40 structures are inspected annually while 16 structures are inspected
bi-annually; inspection of three parking structures and 15 overhead
sign structures is also required this year by prudent engineering
practices; the Jefferson Street Old Pedestrian Underpass under Norfolk
Southern Railway is to be inspected annually per agreement with the
railroad; and Council, by Resolution No. 34313-060799, adopted on
June 7, 1999, authorized Agreements for Consultant Services for three
years with Hayes, Seay, Mattern & Mattern, Inc., and Mattern & Craig,
Inc., to conduct the above referenced inspection services for fiscal year
1999-2000.
535
It was further advised that approval by Council is needed to
authorize execution of Amendment No. 1 to the agreements for year
two, as follows:
Agreement with Hayes, Seay, Mattern & Mattern, Inc.
1999 Contract
2000 Work Scope:
32 Bridges
3 Parking Garages
Total for Amendment No. 1
$ 48,000.00
88,372.00
1999 and 2000 Total Agreement Amount $136,372.00
Funding for Amendment No. 1 is available as follows:
Bridge Inspections,
Account No. 001-530-4310-3072
Market Square Parking Garage,
Account No. 007-540-8215-2050
Church Avenue Parking Garage,
Account No. 007-540-8220-2050
First Union Tower Parking Garage,
Account No. 007-540-8225-2050
$72,996.O0
4,123.00
4,825.00
6,428.00
Total Amendment Amount
$88,372.00
Agreement with Mattern & Craig, Inc.
1999 Contract
2000 Work Scope
24 Bridges
I Tunnel (Underpass)
15 Overhead Sign Structures
$ 51,800.00
Total for Amendment No. 1
55,400.00
1999 and 2000 Total Agreement Amount $107,200.00
Funding for Amendment No. 1, in the amount of $55,400.00, is available
in Bridge & Sign Inspections Account No. 001-530-4310-3072.
The City Manager recommended that she be authorized to
execute Amendment No. 1 to the Agreements for Consultant Services
with Hayes, Seay, Mattern & Mattern, Inc., and Mattern & Craig, Inc., in
the amounts of $87,372.00 and $55,400.00, respectively.
536
ACTION:
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34911-070300) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Hayes, Seay,
Mattern & Mattern, Inc., for additional engineering services for the
inspections of 32 bridges and three parking garages.
(For full text of Resolution, see Resolution Book No. 63, page 263.)
Mr. Harris moved the adoption of Resolution No. 34911-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
Mr. Harris offered the following resolution:
(#34912-070300) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Mattern &
Craig, Inc., for additional engineering services for the inspections of 24
bridges, one tunnel (underpass) and 15 overhead sign structures.
(For full text of Resolution, see Resolution Book No. 63, page 263.)
Mr. Harris moved the adoption of Resolution No. 34912-070300.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
ROANOKE PASSENGER STATION RENOVATION PROJECT: The
City Manager submitted a written report advising that the Roanoke
Foundation for Downtown, Inc., (RFDI) submitted an application, at the
537
encouragement'of Congressman Bob Goodlatte's office in January,
1998, seeking an amendment to the Transportation Equity Act for the
21st Century (TEA-21) legislation to include transportation funds for the
Roanoke Passenger Station Renovation project; RFDI received an
allocation of $500,000.00 from High Priority Project funds for renovation
of the Roanoke Passenger Station; the $500,000.00 is provided over six
years (11% in FY98, 15% in FY99, 18% in FY00, 18% in FY01, 19% in
FY02, 19% in FY03), which is not a direct Federal grant, but a
reimbursement program; upon execution of all appropriate agreements,
80% of expenditures incurred are reimbursed by Federal funds and the
80% Federal funds require a 20% match; the Federal Highway
Administration views the Virginia Department of Transportation (VDOT)
as the recipient agency for the funds; and VDOT, in turn, views the City
of Roanoke as the responsible entity to implement the improvement,
with involvement as deemed appropriate between the City and RFDI.
It was further advised that Council endorsed the Roanoke
Passenger Station Renovation Project on January 19, 1999, and agreed
to pay 20% of total cost as required by VDOT; the City's match would
be provided by RFDI; and Council further authorized execution of
separate agreements with VDOT and RFDI.
It was explained that plans are underway for the Roanoke
Passenger Station building and property to be sold by RFDI and JDL
Castle Corporation within the next 30 days, which is a Winston-Salem,
North Carolina, company that develops and manages real estate,
specializing in historic rehabilitation and adaptive use projects; legal
requirements include authorization from Council to execute an
agreement with JDL Castle Corporation in place of RFDI; in addition to
a City/State Agreement by which the State holds the City as the
responsible agency for the project, JDL Castle Corporation would enter
into a separate agreement with the City by which it shall fulfill all
obligations undertaken by the City, and perform all tasks undertaken by
the City, by virtue of the City's execution of the City/State Agreement
and will comply with each of the requirements set forth in the City/State
Agreement and all Federal and State regulations and requirements
applicable to all work performed on the project, including performing,
or contracting to perform, tasks relating to the construction of the
project, and procurring consultant services contracts and construction
contracts in accordance with the Virginia Public Procurement Act.
538
ACTION:
The City Manager recommended that she be authorized to
execute, on behalf of the City, a legally binding agreement with JDL
Castle Corporation requiring JDL Castle Corporation to be fully
responsible for its 20% matching funds, as well as all other obligations
undertaken by the City by virtue of the City/State Agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34913-070300) A RESOLUTION authorizing the City Manager
to enter into a contract with JDL Castle Corporation for development
and administration of the renovations and construction improvements
to the Roanoke Passenger Station Building, committing the JDL Castle
Corporation to be fully responsible for the twenty percent (20%)
matching funds, as well as all other obligations undertaken by the City
by virtue of an agreement with the Virginia Department of
Transportation, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 63, page 264.)
Mr. Hudson moved the adoption of Resolution No. 34913-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
PARKS & RECREATION-BRIDGES-FLOOD REDUCTION/
CONTROL: The City Manager submitted a written report advising that
the two Iow-water bridges on Wiley Drive, located at either end of Smith
Park, have been in poor condition for several decades, and were
identified for replacement under the Roanoke River Flood Reduction
Project; replacement would greatly reduce the frequency of flooding of
the bridges, as well as provide for a safer pedestrian crossing; on
December 18, 1989, Council approved a Memorandum of Agreement
with the U. S. Army Corps of Engineers to design the two replacement
bridges for an original amount of $160,000.00; subsequently, additional
design fees for the work were approved in the amounts of $13,300.00
in 1991 and $17,300.00 in 1992; on May 22, 2000, the City received a
request and Scope of Work from the Corps of Engineers for $40,000.00
ACTION:
539
to complete plans and specifications for the two Iow-water bridges; and
this amount, in addition to that previously approved, would bring the
total design fee for the bridges to $220,600.00; with the current
construction cost estimate for the two bridges at $1.6 million.
It was further advised that the project has been delayed in
starting for many years, primarily due to environmental issues; and the
delays are the primary cause for the additional cost to design the Iow
water bridges; the Corps of Engineers is currently working on the final
plans for Phase I of the Flood Reduction Project, with a target bid date
in the spring of 2001; it is important to complete bridge designs so that
they can be bid as part of Phase I and funding is available in existing
Capital Project "Roanoke River Flood Reduction", Account No. 008-056-
9620, and falls within the contingency for the project.
The City Manager recommended that Council approve an
Amendment of $40,000.00 to the Corps of Engineers Memorandum of
Agreement for design of the Wiley Drive Iow-water bridges, and
authorize payment of existing capital project accounts for the Roanoke
River Flood Reduction Project; and further authorize the City Manager
to execute the Amendment for additional design work.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34914-070300) A RESOLUTION authorizing the City Manager's
issuance of an Amendment to the City' Memorandum of Agreementwith
the U.S. Army Corps of Engineers for additional engineering services
for the completion of plans and specifications for the Wiley Drive Iow-
water bridges in connection with the Roanoke River Flood Reduction
Project.
(For full text of Resolution, see Resolution Book No. 63, page 265.)
Mr. Harris moved the adoption of Resolution No. 34914-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
54O
CITY CODE-TAXES-FLOOD REDUCTION/CONTROL: The City
Manager submitted a written report advising that in 1981 Council
adopted Ordinance No. 25617 which provides for an exemption of real
property tax on real property substantially rehabilitated for residential,
commercial or industrial use; to qualify, a building must be no less than
25 years of age, be improved without increasing the total square
footage of the structure by more than 15 per cent, and be improved so
as to increase the assessed value of the structure by no less than 40
per cent for a residential structure and 60 per cent for a commercial or
industrial structure; the amount of exemption from real property tax is
an amount equal to the difference in the appraised value of the
qualifying structure immediately before rehabilitation and immediately
after rehabilitation; the exemption runs with the real estate for a period
of five years unless the property is located in either the H-l, Historic
District, cr H-2, Neighborhood Preservation District, in which case the
exemption runs for ten years; 135 residential and 42 commercial
properties currently receive an exemption under the program; total cost
of the program is approximately $181,000.00 per year in foregone real
estate tax revenue; another 87 properties are under renovation; average
value of a residential abatement is $44,000.00 resulting in $532.00
annually in foregone revenue and average commercial abatement is
$214,000.00 amounting to $2,589.00 annually in foregone revenue; and
since inception of the program in 1981, there have been 459 properties.
It was further advised that a team of employees from several City
departments recently studied program provisions to identify changes
which would increase the program's efficiency and effectiveness; and
the team suggested the following:
Establish and implement a formalized marketing program
to inform and educate property owners about the benefits
of the program;
provide for a ten year abatement period extended to
properties located within designated conservation areas
and rehabilitation districts (targets inner-city
neighborhoods), as well as both the H-l, Historic District,
and H-2, Neighborhood Preservation District;
eliminate the tax abatement incentive for residential
properties which when rehabilitated have a net increase in
the number of dwelling units (no single family to
multifamily conversions);
ACTION:
541
provide an additional five year abatement incentive to
owners reducing the number of dwelling units in a
rehabilitated residential property by 50% (encourage
conversions back to single family);
limit the time from the date of application for rehabilitation
work to completion to two years;
require the property to be maintained in compliance with
the City's Building Code, including the BOCA National
Property Maintenance Code, and, if applicable, the
requirements of the City's Rental Certificate of Compliance
Program;
increase the application fee to $50,00 to help offset the
costs of the marketing program, appraisals and
inspections;
establish a five year sunset provision (encourage timely
rehabilitation and provide for program reevaluation);
centralize the administration of the program in the office
of Real Estate Valuation for increased efficiency;
The potential financial impact of implementing the strategies based on
current annual program cost of $181,000.00 is as follows:
50% increase in participation
75% increase in participation
100% increase in participation
200% increase in participation
$ 275,000.00 annually
317,000.00 annually
362,000.00 annually
543,000.00 annually
The City Manager recommended that Council adopt an ordinance
implementing the above referenced strategies to the Rehabilitated Real
Property Tax Incentive Program.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34915) AN ORDINANCE amending and reordaining §32-93,
Generally, §32-94, Rules and regulations for administration of division,
§32-95, Eligibility_ of residential real property, §32-97, Amount of
exemption, §32-98, Application, §32-101.1, Generally, §32-101.2, Rules
542
and regulations for administration of division, and §32-101.5,
Application, of Chapter 32, Taxation, and adding a new §32-98.1,
Eli_cl_ ibility_, to Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, relating to tax exemption for certain rehabilitated
real property, in order to provide for certain changes in such
exemptions and the administration thereof; and providing for an
effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 293.)
The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
ANIMALS/INSECTS: The City Manager submitted a written report
advising that the City of Roanoke contracts with the Roanoke Valley
Society for the Prevention of Cruelty to Animals (SPCA) to provide
services on behalf of the City, which services include, but are not
limited to the shelter, euthanasia, and adoption for impounded animals
and maintenance of written accounts of all animals impounded and
delivered to the SPCA by the City or stray animals delivered by citizens
of Roanoke; the current Operating Agreement between the SPCA and
the City of Roanoke terminates on June 30, 2000; under a proposed
new Operating Agreement for the period July 1, 2000 - June 30, 2002,
either party has the option to renew at the end of the agreement; the
City of Roanoke agrees to pay in year one of the agreement an annual
sum of $108,221.04 commencing July 1, 2000, and continuing until
June 30, 2001; in year two of the agreement, the annual sum shall be
increased by five per cent to $113,632.04, commencing June 1, 2001,
until June 30, 2002; and Roanoke County, Botetourt County, and the
Town of Vinton will enter into similar agreements.
The City Manager recommended that she be authorized to enter
into the Operating Agreement between the City of Roanoke and the
Roanoke Valley Society for the Prevention of Ci:uelty to Animals, in a
form subject to approval by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
543
Mr. Harris offered the following resolution:
(#34916-070300) A RESOLUTION authorizing and providing for
an agreement between the City of Roanoke and the Roanoke Valley
Society for the Prevention of Cruelty to Animals relating to the
operation of an animal shelter by the Society, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 63, page 266.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34916-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
CITY CODE-ANIMALS/INSECTS: The City Manager submitted a
written report advising that for several years, the City Code has
contained provisions, related to dangerous and vicious dogs, which
sections were enacted pursuant to authority granted by the City to
regulate animals within the City limits; in recent years, the General
Assembly has enacted State statutes which also apply to dangerous
and vicious dogs, effective July 1, 2000, that set forth specific
procedures to be followed for animals to be declared dangerous or
vicious; pursuant to State statutes, localities may enact ordinances
which regulate these types of animals, with certain procedural
safeguards, including specific notice that an owner whose dog has
been declared to be dangerous by the local animal control officer has
the right to appeal the decision to the General District Court; and under
provisions of the City Code, this type of notice and right of appeal are
not specified, and as a result, legal challenges have been successfully
brought in cases where the General District Court has declared an
animal to be dangerous.
The City Manager called attention to a recommended ordinance
which wiii remedy deficiencies in the current City Code relative to
dangerous dogs, incorporates other provisions of State enabling
statutes and clarifies the owner's responsibility to confine an animal
544
which is suspected of having rabies or has bitten an individual; and the
ordinance also contains certain "housekeeping" changes to conform
City Code terminology to State Code's language.
The City Manager recommended that Council adopt an ordinance
amending and reordaining certain portions of Chapter 6. Animals and
Fowl, of the Code of the City of Roanoke, 1979, as amended, as above
set forth.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34917-070300) AN ORDINANCE amending and reordaining
Chapter 6, Animals and Fowl, of the Code of the City of Roanoke (1979),
as amended, by amending §6-22, Definitions; §6-25, Bitches in heat; §6-
26, Barking or howling dogs; subsection (1) of §6-46(a), Preservation
and exhibition of license receipt; tag to be worn by dog; exceptions; §6-
50, Danqerous doq~s); §6-51, Registration of dangerous dog; §6-52,
Keer)inq of danqerous dog; conditions; §6-53, Violations and penalties;
§6-54, Exceptions; subsection (d) of §6-62, Vaccination of dogs and
cats; §6-65, Confinement or destruction of animals showing signs of or
suspected of having rabies; §6-67, Confinement or destruction of
animal which has bitten person; §6-117, Vaccination of cats; and §6-
119, Impoundment; by the addition of new §6-50.1, Vicious dogs; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 267.)
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34917-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
GRANTS-FDETC: The City Manager submitted a written report
advising that the City of Roanoke receives entitlement grants each year
under the Community Development Block Grant (CDBG) and HOME
Investment Partnerships (HOME) programs of the U. S. Department of
Housing and Urban Development (HUD); HUD approval of the City's
ACTION:
545
fiscal year 2000-01 CDBG application is forthcoming and approval is
pending the routine Congressional release process; for more than ten
years, FDETC has received HUD funding from the City to conduct
employment training and individualized job placement services to Iow
to moderate income job seekers; in order for the FDETC to continue
conducting employment training and individualized job placement
services for Iow to moderate income job seekers and to disburse grant
funds in the project, an agreement with the FDETC is necessary; and
funding is available in Account No. 035-G01-0138-5263 in the amount
of $41,928.00.
The City Manager recommended that she be authorized to
execute a CDBG Agreement with the Fifth District Employment and
Training Consortium.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34918-070300) A RESOLUTION authorizing the City Manager
to execute an administrative agreement and any necessary
amendments thereto with the Fifth District Employment and Training
Consortium for implementation of various Community Development
Block Grant programs.
(For full text of Resolution, see Resolution Book No. 63, page 275.)
Mr. Harris moved the adoption of Resolution No. 34918-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
GRANTS: The City Managersubmitted a written report advising thatthe
City of Roanoke receives entitlement grants each year under the
Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) programs of the U. S. Department of Housing and
Urban Development (HUD); HUD approval of the City's fiscal year 2000-
01 Consolidated Plan is forthcoming and approval is pending the
546
ACTION:
routine Congressional release process; in the past, the Northwest
Neighborhood Environmental Organization, NNEO, has received HUD
funding from the City to conduct housing and other community
development projects in the Gilmer neighborhood; an agreement with
NNEO is necessary to provide funding to develop the McCray Court
Senior Living project; and funding is available in Account No. 035-G01-
0137-$297, in the amount of $300,000.00.
The City Manager recommended that she be authorize to execute
a CDBG Subgrant Agreement with the Northwest Neighborhood
Environmental Organization, approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34919-070300) A RESOLUTION authorizing the execution of a
subgrant agreement with the Northwest Neighborhood Environmental
Organization for administration of Community Development Block
Grant (CDBG) funds for FY 2000-2001, for the development of McCray
Court Senior Living Project.
(For full text of Resolution, see Resolution Book No. 63, page 276.)
Mr. Harris moved the adoption of Resolution No. 34919-070300.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
POLICE DEPARTMENT-ANIMALS/INSECTS: The City Manager
submitted a written report advising that the Roanoke City Police
Department's Mounted Patrol Unit was formed in 1993 and has relied
on donations to maintain its operations; two Friesian horses have been
offered to the City which are valued at approximately $30,000.00 each;
and this would provide an excellent opportunity~'to place the Roanoke
City Police Mounted Patrol Unit in the forefront by using such a highly
recognized horse breed in its daily operations.
ACTION:
ACTION:
547
The City Manager recommended that Council authorize
acceptance of two Friesian homes from Ms. Diane Dominguez of Palm
City, Florida.
(For full text, see report on file in the City Clerk's Office.)
Mr. Bestpitch offered the following resolution:
(#34920-070300) A RESOLUTION accepting the donation of two
Friesian horses for use by the City's Mounted Patrol Unit of the Police
Department, and expressing appreciation for such donation.
(For full text of Resolution, see Resolution Book No. 63, page 277.)
Mr. Bestpitch moved the adoption of Resolution No. 34920-
070300. The motion was seconded by Mr. Carder and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of May, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report for the month of May would be received and filed.
REPORTS OF COMMITTEES:
ROANOKE CIVIC CENTER: A report of the Roanoke Civic Center
Commission in connection with exclusive pouring rights at the Civic
Center, was before Council.
The Civic Center Commission recommended that Council take
the following actions:
548
ACTION:
Accept the proposal of Bottling Group, LLC, d/bla The
Pepsi Bottling Group (Pepsi) for a five year contract for
exclusive pouring rights at the Roanoke Civic Center
facilities, with an option to renew for an additional five
years upon mutual agreement of the parties.
Award the Pepsi Bottling Group a contract for exclusive
pouring rights at the Roanoke Civic Center facilities as
more fully described in a contract attached to the report,
approved as to form by the City Attorney, and authorize
the City Manager to execute the contract.
Reject the other proposal received by the City for such
service.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34921-070300) A RESOLUTION accepting the proposal of
Bottling Group LLC, d/b/a The Pepsi Bottling Group (Pepsi) for the
exclusive pouring rights for non-alcoholic beverages at the Roanoke
Civic Center Facilities for a five year period with the option to renew for
an additional five years upon mutual agreement by the parties;
authorizing the proper City officials to execute the requisite contract for
the same; and rejecting other proposals made to the City.
(For full text of Resolution, see Resolution Book No. 63, page 278.)
Mr. Harris moved the adoption of Resolution No. 34921-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, White
and Mayor Smith ......................................................................... 5.
NAYS: None ....................................................................... 0.
(Council Member Hudson abstained from voting). (Council Member
Wyatt was absent).
549
SEWERS AND STORM DRAINS-BILLINGS AND COLLECTIONS-
WATER RESOURCES: Kit B. Kiser, Assistant City Manager for
Operations, and staff to the Water Resources Committee, presented a
written report on behalf of the Committee with regard to the City's
proposed sewer exemption meter credit program.
A staff report advised that proposed changes to the sewer
exemption meter credit program have been considered at several
Water Resources Committee meetings; at the February 22, 2000
meeting, several options were discussed and it was determined that a
"grandfathering" of existing customers and a rebate program would be
offered in order to encourage customers to change their meter to a
fixed location for reading by the City's meter readers; it was also
discussed that when a residence or location with an exemption meter
is sold, the new owner would comply with the City's new program
requirements; and a summary of the procedures, is as follows:
Customers will be asked, where practical, to relocate their
meter; if it is not practical, those customers will be
grandfathered.
Two rebate programs will be offered for the period of
July 1, 2000 through June 30, 2001; a $100.00 rebate
program will be offered for those customers with sprinkler
systems to help offset the costs of replacing their meter
with a City meter, and a $200.00 rebate program will be
offered for those customers with existing sewer
exemption meters to aid in offsetting the costs of meter
relocation.
A City meter will be provided and placed in the meter box
free of charge by the City's Utility Line Services
Department.
All new customers applying for a first time sewer
exemption meter permit will be required to comply with
new procedures.
For grandfathered customers, additional conditions will be
established, as follows: (1) if a meter reading is late or
received after the bill has been processed, no credit will
be allowed; (2) if no meter reading is provided, credit will
not be given for that billing period; (3) if up to four meter
550
ACTION:
readings are missed or not mailed during a one year
period, the permit will be revoked and the "grandfather"
clause will no longer apply.
The Water Resources Committee recommended that Council
approve the sewer exemption meter credit program as above
described.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Carder offered the following resolution:
(#34922-070300) A RESOLUTION concurring in the
recommendations of the City's administration for updating the City's
sewer exemption meter credit program.
(For full text of Resolution, see Resolution Book No. 63, page 279.)
Mr. Carder moved the adoption of Resolution No. 34922-070300.
The motion was seconded by Mr. Hudson.
Mr. Harris advised that he has a water exempt meter at his
personal residence, therefore, he would abstain from voting on the
ordinance.
Resolution No. 34922-070300 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Hudson, White
and Mayor Smith ......................................................................... 5.
NAYS: None ....................................................................... 0.
(Council Member Harris abstained from voting). (Council Member
Wyatt was absent).
PURCHASE/SALE OF PROPERTY-TRAFFIC-BUDGET-SIGNALS
AND ALARMS-WATER RESOURCES: Kit B. Kiser, Assistant City
Manager for Operations, and Staff to the Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
execution of the appropriate documents to acquire property rights
needed for signalization of the intersection of Hollins Road and Liberty
Road, N. E..
ACTION:
551
A staff report advised that signalization for the intersection of
Hollins Road and Liberty Road, N. E., was approved as part of the 1997
General Obligation Bond Referendum; plans have been developed to
identify property rights that will be needed for construction of the
project; authorization is needed to move forward with procurement of
title work, appraisals, and document preparation related to acquisition
of the necessary property rights; and funding of $35,000.00 is available
from the sale of bonds for transfer to the project account.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire the necessary property rights, in a form acceptable to the City
Attorney; said property rights may be acquired following a satisfactory
environmental site inspection by negotiation or eminent domain and
include fee simple, permanent easements, temporary construction
easements, rights-of-way, licenses or permits, etc; and transfer
$12,675.00 from Public Improvement Bonds-Series 1996 Account No.
008-052-9701-9191 and $22,325.00 from Public Improvement Bonds-
Series 1999 Account No. 008-052-9709-9191 for a total of $35,000.00 to
Account No. 008-052-9570-9050, designated "Seven New Traffic
Signals."
(For full text, see reports on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34923-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 280.)
Mr. Harris moved the adoption of Ordinance No. 34923-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
Mr. Harris offered the following emergency ordinance:
552
ACTION:
(#34924-070300) AN ORDINANCE providing for the acquisition
of certain property rights needed by the City for the intersection
widening in connection with the installation of a traffic signal at the
intersection of Hollins Road and Liberty Road, N. E., setting a certain
limit on the consideration to be offered by the City; providing for the
City's acquisition of such property rights by condemnation, under
certain circumstances; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 281.)
Mr. Harris moved the adoption of Ordinance No. 34924-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET-WATER
RESOURCES: Kit B. Kiser, Assistant City Manager for Operations, and
Staffto the Water Resources Committee, presented a written report on
behalf of the Committee, with regard to execution of the documents to
acquire property rights needed for the Salem Turnpike Drainage
Project.
A staff report advised that drainage problems have existed for
many years along Salem Turnpike in the vicinity of 29th Street to 31st
Street, adjacent to the Lansdowne Park neighborhood; the Salem
Turnpike Drainage Project was included in the Capital Improvement
Program (CIP), approved by Council on July 21, 1997 and pursuant to
Ordinance No. 34691-022200, Council authorized a contract for design
of a project to correct drainage problems; design is now complete to
identify property rights that will be required for construction of the
project and authorization by Council is needed to move forward with
procurement of title work and appraisals, and document preparation
funding in the amount of $38,000.00 is available in Public Improvement
Bond Series 1999, Account No. 008-052-9709-9176, and needs to be
appropriated to the Salem Turnpike Drainage Project, Account No. 008-
052-9697-9001.
553
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire all property rights needed for construction of the project, in a
form which is acceptable to the City Attorney; said property rights may
be acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, right-of-way, licenses
or permits, etc.; and appropriate $38,000.00 from Public Improvement
Bond Series 1999, Account No. 008-052-9709-9176 to Salem Turnpike
Drainage Project, Account No. 008-052-9697-9001.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34925-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 283.)
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34925-070300.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
Mr. Harris offered the following emergency ordinance:
(#34926-070300) AN ORDINANCE providing for the acquisition
of property rights needed by the City for certain drainage improvements
in connection with the Salem Turnpike Drainage Project; authorizing
the City Manager to fix a certain limit on the consideration to be offered
by the City; providing for the City's acquisition of such property rights
by condemnation, under certain circumstances; authorizing the City to
make motion for the award of a right of entry on any of the parcels for
the purpose of commencing the project; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 284.)
554
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34926-070300.
The motion was seconded by. Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET-WATER
RESOURCES: Kit B. Kiser, Assistant City Manager for Operations, and
Staff to the Water Resources Committee, presented a written report on
behalf of the Committee, with regard to execution of the appropriate
documents to acquire property rights needed for the Summit Hills
Drainage Project.
A staff report advised that drainage problems have existed for
many years along Summit Drive in the Edgewood-Morwanda Summit
Hills neighborhood, which problems include standing water at the
intersection of Glenridge Road and Summit DriVe, soil erosion along
the right-of-way and some flooding of residences along the east end of
Summit Drive; the project was included in the Capital Improvement
Program (CIP) approved by Council on July 21, 1997; pursuant to
Ordinance No. 34720-032000, Council authorized a contract for design
of a project to correct the problem and design is sufficiently complete
to identify property rights that will be required for construction of the
project; authorization by Council is needed to move forward with
procurement of title work, appraisals, and document preparation
related to acquisition of the necessary property rights; and funding of
$5,000.00 is available in Public Improvement Bond Series 1999,
Account No. 008-052-9709-9176, and needs to be appropriated to the
Summit Hills Drainage Project - Phase I, Account No. 008-052-9695-
9001.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire all property rights needed for construction of the project, in a
form acceptable to the City Attorney, said property rights may be
acquired following a satisfactory environmen~l site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses
ACTION:
ACTION:
555
or permits, etc.; and appropriate $5,000.00 from Public Improvement
Bond Series 1999, Account No. 008-052-9709-9176 to Summit Hills
Drainage Project, Account No. 008-052-9695-9001.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34927-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 285.)
Mr. Harris moved the adoption of Ordinance No. 34927-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
Mr. Harris offered the following emergency ordinance:
(#34928-070300) AN ORDINANCE providing for the acquisition
of property rights needed by the City for certain drainage improvements
in connection with the Summit Hills - Phase I Drainage Project;
authorizing the City Manager to fix a certain limit on the consideration
to be offered by the City; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of entry on
any of the parcels for the purpose of commencing the project; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 286.)
Mr. Harris moved the adoption of Ordinance No. 34928-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
556
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET-WATER
RESOURCES: Kit B. Kiser, Assistant City Manager for Operations, and
Staff to the Water Resources Committee, presented a written report on
behalf of the Committee, with regard to execution of documents to
acquire the necessary property rights for the Trevino Drive Drainage
Project - Phase I.
A staff report advised that drainage problems have existed dating
back to 1998 along the existing drainage channel located in the rear
yards of residences along a portion of Trevino Drive which is located
in the Monterey Hills area; a study was completed by the Engineering
Department in January 1997, and the project was included in the Capital
Improvement Program (CIP), approved by Council on July 21, 1997;
pursuant to Ordinance No. 34706-030600, Council authorized a contract
for design of a project to correct the drainage problem, and the design
is now sufficiently complete to identify property rights that will be
required for construction of the project; authorization is needed to
move forward with procurement of title work, appraisals, and document
preparation; and funding of $36,000.00 is available in Public
Improvement Bond Series 1999, Account No. 008-052-9709-9176, and
needs to be appropriated to the Trevino Drive Drainage Project -
Phase I, Account No. 008-052-9694-9001.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire all property rights required for the construction of the project,
in a form acceptable to the City Attorney; said property rights may be
acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses
or permits, etc.; appropriate $36,000.00 from Public Improvement Bond
Series 1999, Account No. 008-052-9709-9176 to the Trevino Drive
Drainage Project - Phase I, Account No. 008-052-9694-9001.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34929-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 288.)
Mr. White moved the adoption of Ordinance No. 34929-070300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
557
ACTION:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
Mr. Hudson offered the following emergency ordinance:
(#34930-070300) AN ORDINANCE providing for the acquisition
of property rights needed by the City for certain drainage improvements
in connection with the Trevino Drive Phase I Drainage Project;
authorizing the City Manager to fix a certain limit on the consideration
to be offered by the City; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of entry on
any of the parcels for the purpose of commencing the project; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 289.)
Mr. Hudson moved the adoption of Ordinance No. 34930-070300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-TRAFFIC-BUDGET-SIGNALS
AND ALARMS-WATER RESOURCES: Kit B. Kiser, Assistant City
Manager for Operations, and Staff to the Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
execution of documents to acquire property rights needed for
signalization of the intersection of Williamson Road and Hildebrand
Road, N. E.
558
ACTION:
A staff report advised that signalization for the intersection of
Williamson Road and Hildebrand Road, N. E., was approved as part of
the 1997 General Obligation Bond referendum; plans have been
sufficiently developed to identify the property rights that will be needed
for construction of the project; authorization is needed to move forward
with procurement of title work, appraisals, and document preparation
related to acquisition of the necessary property rights; and funding of
$2,500.00 is available from the sale of bonds and needs to be
transferred to the project account.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire all property rights needed for the construction of the project,
in a form acceptable to the City Attorney; said property rights may be
acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses
or permits, etc.; and transfer $2,500.00 from Public Improvement
Bonds-Series 1999, Account No. 008-052-9709-9191 to Account No. 008-
052-9570-9050 entitled, "Seven New Traffic Signals."
(For full text, see reports on file in the City Clerk's Office.)
Mr. Carder offered the following emergency budget ordinance:
(#34931-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 291.)
Mr. Carder moved the adoption of Ordinance No. 34931-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
Mr. Carder offered the following emergency ordinance:
559
(#34932-070300) AN ORDINANCE providing for the acquisition
of certain property rights needed by the City for the intersection
widening in connection with the installation of a traffic signal at the
intersection of Williamson Road and Hildebrand Road, N. E., setting a
certain limit on the consideration to be offered by the City; providing for
the City's acquisition of such property rights by condemnation, under
certain circumstances; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 292.)
ACTION:
Mr. Carder moved the adoption of Ordinance No. 34932-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET-DOWNTOWN NORTH-
HENRY STREET REVIVAL COMMITTEE-WATER RESOURCES: Kit B.
Kiser, Assistant City Manager for Operations, and Staff to the Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to execution of the appropriate documents to
acquire property rights needed for construction of the Greater
Gainsboro Development Project.
A staff report advised that proposed improvements in the Greater
Gainsboro Development Project include development of a higher
education center, an office building, residential property, surface
parking, and a parking garage; the parking garage is scheduled to be
completed in September 2001; plans for the proposed improvements
have been sufficiently finalized to identify the property that will be
required for infrastructure and parking facilities to be constructed by
the City; authorization is needed to move forward with document
preparation related to acquisition of the necessary property rights; the
Roanoke Redevelopment and Housing Authority will donate parcels of
land listed on Attachment 1 to the report and the Roanoke Foundation
for Down~own, Inc., will donate a portion of one parcel of land to the
City; the Housing Authority is in the process of acquiring the parcels of
land listed on Attachment 2 to the report, and will, upon completion of
56O
ACTION:
acquisition, donate the parcels of land to the City; and funding of
$10,000.00 for miscellaneous expenses is available in the Greater
Gainsboro Parking Garage, Account No. 008-052-9573-9050.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
accept donation of property shown on Attachments I and 2 to the
report, which are necessary for construction of the project, in a form
acceptable to the City Attorney, said property rights may be accepted
following a satisfactory environmental site inspection.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34933) AN ORDINANCE authorizing the City's acceptance of
certain donations and conveyances of properties located in the Greater
Gainsboro Development area from the Roanoke Redevelopment and
Housing Authority and the Roanoke Foundation for Downtown, Inc., for
the construction of a new parking facility, authorizing preparation of the
appropriate documents, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 398.)
The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 34900, rezoning certain properties
located in the 900 block of Centre Avenue, N. W., Official Tax Nos.
2112503 - 2112512, inclusive, and 2111914 - 2111922, inclusive, from
RM-3, Residential Multifamily, High Density District, to RM-4,
Residential Multifamily, High Density District, subject to certain proffers
561
contained in the First Amended Petition for Rezoning filed in the City
Clerk's Office on May 12, 2000, having previously been before the
Council for its first reading on Monday, June 19, 2000, read and
adopted on its first reading and laid over, was again before the body,
Mr. Harris offering the following for its second reading and final
adoption:
(#34900-070300) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 211, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 249.)
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34900-070300.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
STREETS AND ALLEYS: Ordinance No. 34901, permanently
vacating, discontinuing and closing the remaining portion of an alley
that extends in a westerly direction from the eastern-most property line
of Official Tax No. 2111914 to the right-of-way boundary of 10th Street,
N. W., having previously been before the Council for its first reading on
Monday, June 19, 2000, read and adopted on its first reading and laid
over, was again before the body, Mr. Bestpitch offering the following for
its second reading and final adoption:
(#34901-070300) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right"Of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 63, page 250.)
ACTION:
Mr. Bestpitch moved the adoption of Ordinance No. 34901-
070300. The motion was seconded by Mr. Harris and adopted by the
following vote:
562
ACTION:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
ZONING: Ordinance No. 34902, rezoning those certain properties
in the 2000 and 2100 blocks of Laburnum Avenue, S. W., Official Tax
Nos. 1450307- 1450312, inclusive, and 1450107- 1450114, inclusive,
from RM-2, Residential Multifamily, Medium Density District, to RS-3,
Residential Single Family District, pursuant to a Petition filed in the
Office of the City Clerk on April 20, 2000; and those certain properties
in the 2000 block of Maiden Lane, S. W., and the 2100 block of Westover
Avenue, S. W., Official Tax Nos. 1432211 - 1432219, inclusive, 1432101-
1432110, inclusive, 1431713 - 1431722, inclusive, and 1440307 -
1440315, inclusive, from RM-1, Residential Multifamily, Low Density
District, to RS-3, Residential Single Family District, pursuant to a
Petition filed in the Office of the City Clerk on April 20, 2000, having
previously been before the Council for its first reading on Monday, June
19, 2000, read and adopted on its first reading and laid over, was again
before the body, Mr. Carder offering the following for its second reading
and final adoption:
(#34902-070300) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet Nos. 143, 144 and 145,
Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
"within the City.
(For full text of Ordinance, see Ordinance Book No. 63, page 252.)
Mr. Carder moved the adoption of Ordinance No. 34902-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
MOTIONS AND MISCELLANEOUS BUSINESS:
563
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
GRANTS: James Lesniak, Executive Director, Northwest Neighborhood
Environmental Organization, appeared before Council and expressed
appreciation for Council's support of the sub-grant agreement with the
Northwest Neighborhood Environmental Organization for
administration of Community Development Block Grant funds for fiscal
year 2000-01 for development of McCray Court Senior Living Project.
Without objection by Council, the Mayor advised that the remarks
of Mr. Lesniak would be received and filed.
At 4:35 p.m., the Mayor declared the meeting in recess.
At 4:52 p.m., the meeting reconvened in the Council Chamber,
with Mayor Smith presiding, and all Members of the Council in
attendance, with the exception of Ms. Wyatt.
ACTION: COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Carder moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
White and Mayor Smith ................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-LIBRARIES: The Mayor
advised that the term of office of Brooke M. Parrott as a member of the
Roanoke Public Library Board expired on June 30, 2000, and called for
nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Brooke M. Parrott.
564
ACTION:
ACTION:
ACTION:
There being no further nominations, Ms. Parrottwas reappointed
as a member of the Roanoke Public Library Board, for a term ending
June 30, 2003, by the following vote:
FOR MS. PARROTT: Council Members Bestpitch, Carder, Harris,
Hudson, White and Mayor Smith ..................................................... 6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Mayor
advised that the terms of office of Harold H. Worrell, Sr., and Robert O.
Gray as members of the War Memorial Committee expired on June 30,
2000, and called for nominations to fill the vacancies.
Mr. Harris placed in nomination the names of Harold H.
Worrell, Sr., and Robert O. Gray.
There being no further nominations, Messrs. Worrell and Gray
were reappointed as members of the War Memorial Committee, for
terms ending June 30, 2001, by the following vote:
FOR MR. WORRELL AND MR. GRAY: Council Members
Bestpitch, Carder, Harris, Hudson, White and Mayor Smith ................. 6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT
COMMITTEE: The Mayor advised that the term of office of Frank W.
Feather as a member of the Human Services Committee expired on
June 30, 2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Frank W. Feather.
There being no further nominations, Mr. Featherwas reappointed
as a member of the Human Services Committee, for a term ending
June 30, 2001, by the following vote:
FOR MR. FEATHER: Council Members Bestpitch, Carder, Harris,
Hudson, White and Mayor Smith ..................................................... 6.
(Council Member Wyatt was absent).
ACTION:
ACTION:
565
OATHS OF OFFICE-COMMITTEES-FLOOD REDUCTION/
CONTROL: The Mayor advised that the term of office of Cynthia T.
Josephson as a member of the Flood Plain Committee expired on
June 30, 2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Cynthia T.
Josephson.
There being no further nominations, Ms. Josephson was
reappointed as a member of the Flood Plain Committee, for a term
ending June 30, 2001, by the following vote:
FOR MS. JOSEPHSON: Council Members Bestpitch, Carder,
Harris, Hudson, White and Mayor Smith ........................................... 6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
The Mayor advised that the term of office of Eddie Wallace, Jr., as a
member of the Mill Mountain Advisory Committee expired on June 30,
2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Eddie Wallace, Jr.
There being no further nominations, Mr. Wallace was reappointed
as a member of the Mill Mountain Advisory Committee, for a term
ending June 30, 2001, by the following vote:
FOR MR. WALLACE: Council Members Bestpitch, Carder, Harris,
Hudson, White and Mayor Smith ...................................................... 6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION-ROANOKE VALLEY-ALLEGHENY REGIONAL
COMMISSION: The Mayor advised that the term of office of Evelyn S.
Lander as a member of the Roanoke-Allegheny Regional Commission
expired on June 30, 2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Evelyn S. Lander.
There being no further nominations, Ms. Landerwas reappointed
as a member of the Roanoke-Allegheny Regional Commission, for a
term ending June 30, 2003, by the following vote:
566
ACTION:
ACTION:
ACTION:
FOR MS. LANDER: Council Members Bestpitch, Carder, Harris,
Hudson, White and Mayor Smith ..................................................... 6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Mayor
advised that the terms of office of Wanda E. English, Sabrina T. Law
and Amy W. Peck as members of the Special Events Committee expired
on June 30, 2000, and called for nominations to fill the vacancies.
Mr. Harris placed in nomination the names ofWanda E. English,
Sabrina T. Law and Amy W. Peck.
There being no further nominations, Ms. English, Ms. Law and
Ms. Peck were reappointed as members of the Special Events
Committee, for terms ending June 30, 2001, by the following vote:
FOR MS. ENGLISH, MS. LAW AND MS. PECK: Council Members
Bestpitch, Carder, Harris, Hudson, White and Mayor Smith ................. 6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-FIRE DEPARTMENT: The
Mayor advised that the term of office of Bobby Lavendar as a member
of the Board of Fire Appeals expired on June 30, 2000, and called for
nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Bobby Lavendar.
There being no further nominations, Mr. Lavendar was
reappointed as a member of the Board of Fire Appeals, for a term
ending June 30, 2004, by the following vote:
FOR MR. LAVENDAR: Council Members Bestpitch, Carder,
Harris, Hudson, White and Mayor Smith ........................................... 6.
(Council Member Wyatt was absent).
567
There being no further business, the Mayor declared the meeting adjourned
at 4:55 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
Ralph K. Smith
Mayor
568
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
July 17, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 17,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor Ralph K. Smith presiding, pursuantto Rule 1, Reqular Meetings,
of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William H. Carder, W. Alvin Hudson, Jr., Linda F.
Wyatt, William D. Bestpitch and Mayor Ralph K. Smith ....................................... 5.
ABSENT: Council Members C. Nelson Harris and William White, Sr.- .......... 2.
OFFICERS PRESENT: James D. Ritchie, Sr., Deputy City Manager; and Mary F.
Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia, with Mayor Smith presiding, and all Members of
the Council in attendance, with the exception of Mr. White.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Deputy City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
STATE HIGHWAYS: The City Manager introduced a briefing on the 1-73
project, which will consist of presentations by representatives of the Virginia
Department of Transportation, followed by a presentation by Linda Bass,
representing the City's Economic Development Department, regarding an economic
impact study commissioned by the City approximately one year ago.
Robert K. Bentgson, Director, Public Works, advised that as the 1-73 schedule
draws closer to the next round of public hearings, representatives of the Virginia
Department of Transportation were requested to provide Council with an update on
the project. He explained that in 1993, before any alignment was selected, a range
of alternative routes spread across the southwest portion of the state, one of the
alignments followed U. S. Route 460 to the West Virginia State line to Roanoke and
then generally in the southward direction toward the North Carolina State line; in
569
October 1993, Council adopted a resolution urging VDOT to support this alignment,
and it is out of that alignment that other alternatives have been developed which will
be presented by VDOT. He advised that Council was last briefed on the project in
July 1998 and VDOT has continued to update City staff on progress to date; City staff
continues to await study results because without these results, staff is not in a
position to provide preliminary recommendations regarding the best alternative for
Roanoke; and City staff continues to urge that Council reserve judgment until after
staff has had an opportunity to provide Council with VDOT project results and to
hear from citizens during VDOT's upcoming project public hearings. He introduced
Fred C. Altizer, District Administrator, Virginia Department of Transportation.
Mr. Altizer advised that 1-73 project documents are almost complete and
introduced Patsy Napier and Chris Lloyd, Project Managers, to present an overview
of the 1-73 study.
Ms. Napier called attention to a long and methodical process which was
directed by the National Environmental Policy Act (NEPA) and guidance of the
Federal Highway Administration. She stated that VDOT started with hundreds of
alternatives which have now been narrowed down to a smaller number and VDOT
is ready to move forward with the location and design public hearings.
Mr. Lloyd discussed the significance of the environmental impact study, the
National Environmental Policy Act process, and key issues that were addressed in
the environmental impact study to this point.
Ms. Napier advised that over 700 segments were suggested by citizens on the
potential location of 1-73 and screening criteria included such things as cultural
resources, parklands, threatened or endangered species, relocation, stream
crossings, costs, and roadway network. She explained that once the initial
investigation was complete of the 700 segments through the screening criteria,
VDOT narrowed the possibilities down to certain candidate alternatives which were
included in the environmental document, i.e.: (1) a no build which means that 1-73
would not be built; (2) transportation systems management which looks at the
existing Route 220 roadway, number of crossovers, number of access points, and
what could be done to the existing road to improve traffic flow and address
increased traffic in the future; and (3) new location or candidate build alternatives.
She called attention to technical and environmental studies that have been
conducted to review endangered species, cultural resources, etc., and advised that
the pre-draft of the environmental impact statement is in the hands of the Federal
Highway Administration for review, therefore, the next step will be the location and
design public hearings, to be conducted by VDOT in approximately October. She
stated that once the location and design public hearings are held, the
Commonwealth Transportation Board will make a decision on whether to take a no
build for this study, or to accept a combination of the transportation systems
management at a new location; and once that decision is made, a final
570
environmental impact statement will be developed on the selected corridor. She
stated that a final document will be prepared and the Federal Highway
Administration will issue a record of decision which is its official sign off that says
VDOT has done everything required under the National Environmental Policy Act and
the record of decision allows VDOT to move forward with the next phase of the
study, if and when funding becomes available.
Ms. Napier advised that 1,945 calls were received on the 1-73 project hotline,
22,000 project newsletters and 15,000 handouts were distributed, 350 newspaper
articles were written which allowed the project to stay in the forefront of the public,
30 VDOT citizen information meetings were held and attended by approximately
3,500 citizens, with approximately 3,100 comments from those citizens who attended
meetings, over 167,000 postcards were mailed advising of the meetings, and 118
individual meetings were held with various groups throughout the corridor. She
noted that it is hoped to have comments from the Federal Highway Administration
by mid August, along with resource agencies partnering with the Federal Highway
Ad'ministration, on the draft environmental impact study and the Federal Highway
Administration could sign the draft environmental impact statement in September.
She stated that once the document is signed, it must be available for 30 days prior
to the public hearing for review by the public, and the document will be made
available at VDOT district and residency offices throughout the corridor, libraries
throughout the corridor, all cities and counties along the corridor and may be
purchased once it is signed by the Federal Highway Administration. She advised
that if the document is signed in September, VDOT is prepared to proceed to four
design and location public hearings in October, which will be held in Martinsville,
Rocky Mount and two in the Roanoke area; it takes approximately 90 days from the
date of the location and design public hearings for the Commonwealth
Transportation Board to make a decision; and the Board's meeting is held on the
third Thursday of each month, therefore, scheduling is an important element at this
point. She stated that if the VDOT public hearings are held in October, a
January/February time frame would be the earliest that VDOT could transmit the
information to the Commonwealth Transportation Board in order to make its
decision.
The City Manager advised that Council can and should interact very
aggressively with VDOT and other State agencies and make an informed and strong
decision once data is reviewed. In addition to the VDOT public hearings, she stated
that Council may wish to conduct its own public hearing prior to making a decision,
and encouraged Council to take a strong position at the appropriate time.
Linda S. Bass, City Economic Development Specialist, reviewed the 1-73
Economic Impact Study prepared by Economic Development Resource Group.
(See 1-73 Economic Impact Study on file in the City Clerk's Office.)
571
Following discussion, questions and observations by the Members of Council,
without objection by Council, the Mayor advised that the briefing would be received
and filed.
At 1:20 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, July 17, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the following
Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William H. Carder, C. Nelson Harris, W. Alvin
Hudson, Jr., William White, Sr., Linda F. Wyatt, William D. Bestpitch and Mayor
Ralph K. Smith ............................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Dr. Floyd W. Davis,
Pastor, High Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, March 6, 2000, and Monday, March 20, 2000, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
572
ACTION:
ACTION:
ACTION:
Mr. Carder moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K.
Smith requesting that Council convene in a Closed Meeting to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by the Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder moved that Council concur in the request of the Mayor
to conver~e in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
MINUTES: Minutes of the Audit Committee meeting held on
Monday, June 5, 2000, were before Council.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Carder moved that the minutes be received and filed. The
motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
ACTION:
573
DONATIONS/CONTRIBUTIONS: A communication from
Richard B. Burrow, President, National D-Day Memorial Foundation,
expressing appreciation for the City's most recent contribution of
$50,000.00 to the Foundation was before Council.
Mr. Burrow advised that with this gift, the City has contributed a
total of $250,000.00 over several years toward the operational support
of the Foundation; and the City of Roanoke has been an integral part of
the regional cooperation that has been necessary to make this national
memorial a reality.
Mr. Carder moved that the communication be received and filed.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ............... ' ....................................................... 0.
COMMITTEES-LIBRARIES-OATHS OF OFFICE: A report of
qualification of Michael L. Ramsey and JoAnn Hayden as members of
the Roanoke Public Library Board for terms ending June 30, 2003, was
before Council.
ACTION:
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. Carder moved that the report of qualification be received and
filed. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-ROANOKE ARTS COMMISSION: A report of
qualification of Ann Weinstein and LuJean Bedard as members of hte
Roanoke Arts Commission for terms ending June 30, 2003, was before
Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
574
Mr. Carder moved that the reports of qualification be received
and filed. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None .......................................... ~ ............................ 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None
PETITIONS AND COMMUNICATIONS:
BUDGET-CITY SHERIFF-CITY JAIL: A communication from the
Honorable George M. McMillan, Sheriff, advising that during fiscal year
1998-99, the Commonwealth of Virginia Department of Criminal Justice
Services (DCJS) awarded a three-year grant to the City of Roanoke
Sheriff's Office to conduct a pilot Jail-based Public Inebriate
Intervention and Treatment Service Program, which provides treatment
services to individuals who violate court interdiction orders that
prohibit the purchase or possession of alcoholic beverages and are
sentenced to a term of incarceration in the Roanoke City Jail; and the
program is designed to address some of the root causes of alcoholism
that should, in turn, lead to the reduction of the incidence of public
intoxication in the City.
It was further advised that fiscal year 2000-01 is the final year of
the three-year grant; DCJS has notified the Sheriff's Office that funding,
in the amount of $163,133.00, is available for fiscal year 2000-01; and
grant funding from DCJS provides for continuation of the Jail-based
Public Inebriate Intervention and Treatment Service Program and does
not require a local match.
The Sheriff recommended that Council authorize the City
Manager to execute the Grant Acceptance Award which will enable the
City of Roanoke to receive funding in the amount of $163,133.00; and
authorize the Director of Finance to establish a $163,133.00 revenue
estimate in the Grant Fund, and appropriate funds to certain
department accounts:
The City Manager submitted a written report concurring in the
recommendation of the Sheriff.
ACTION:
575
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34934-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 299.)
Mr. Hudson moved the adoption of Ordinance No. 34934-071700.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution'
(#34935-071700) A RESOLUTION authorizing the acceptance of
a grant to the City of Roanoke by the Commonwealth of Virginia
Department of Criminal Justice Services to continue a three year pilot
program for institutional treatment of persons that violate interdiction
orders and are sentenced to a term of incarceration in the Roanoke City
Jail, and authorizing execution of any required documentation on
behalf of the City by the City Manager.
(For full text of Resolution, see Resolution Book No. 63, page 300.)
Mr. Hudson moved the adoption of Resolution No. 34935-071700.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting that Council appropriate $7,500.00 for the
Thurman Foundation for Children grant, which will support the
activities of the Partners for Success program that was designed to
57.6
ACTION:
encourage college preparation of eighth grade students who show
academic promise, but would be unlikely to consider advanced studies
without intervention; and funding for the grant has been received
through a contribution, was before Council.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget ordinance:
(#34936-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 301.)
Mr. White moved the adoption of Ordinance No. 34936-071700.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ITEMS RECOMMENDED FOR ACTION:
NEIGHBORHOOD ORGANZATIONS-HOUSING/AUTHORITY-
GRANTS-DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE:
The City Manager submitted a written report advising that the City of
Roanoke receives entitlement grants each year under the Community
Development Block Grant (CDBG) and HOME Investment Partnerships
(HOME) programs of the U. S. Department of Housing and Urban
Development (HUD); HUD approval of the City's Fiscal Year 2000-01
Consolidated Plan is forthcoming; and the letter of approval is pending
the routine Congressional release process; in the past, RNDC has
ACTION:
577
received technical assistance for the revitalization of the Henry Street
area, which include proposed construction of the Crewe Suites Office
Building, and the City has committed to leasing 15,000 square feet upon
completion.
It was further advised that an agreement is necessary to provide
operating funds for RNDC to continue marketing the Crewe Suites
Office Building to potential tenants and to initiate activities to begin
construction of the office building; and funding in the amount of
$55,000.00 is available in Account No. 035-G01-0137-5151.
The City Manager recommended that she be authorized to
execute a CDBG Subgrant Agreement with RNDC, to be approved as to
form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(#34937-071700) A RESOLUTION authorizing the execution of a
subgrant agreement with the Roanoke Neighborhood Development
Corporation for administration of Community Development Block Grant
(CDBG) funds for FY 2000-2001, for development and marketing of the
Crewe Suites Office Building in connection with the revitalization of the
Henry Street area.
(For full text of Resolution, see Resolution Book No. 63, page 302.)
Ms. Wyatt moved the adoption of Resolution No. 34937-071700.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
GRANTS-BLUE RIDGE INDEPENDENT LIVING CENTER: The City
Manager submitted a written report advising that the City of Roanoke
receives entitlement grants each year under the Community
Development Block Grant (CDBG) and HOME Investment Partnerships
(HOME) programs of the U. S. Department of Housing and Urban
Development (HUD); HUD approval of the City's Fiscal Year 2000-01
CDBG Application is forthcoming; and the letter of approval is pending
the routine Congressional release process; for six years, Blue Ridge
578
ACTION:
Independent Living Center (BRILC) has received HUD funding from the
City to enhance the independence of individuals with disabilities by
providing home rehabilitation or modifications such as installation of
ramps and grab bars, and by allowing for the purchase of assistive
devices or aids to daily living; in order for the Center to continue to
assist individuals with disabilities in becoming as independent as
possible and to disburse grant funds to the project, an agreement with
Blue Ridge Independent Living Center is necessary; and total contract
amount is $37,064.00.
The City Manager recommended that she be authorized to
execute a CDBG Subgrant Agreement with the Blue Ridge Independent
Living Center, to be approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34938-071700) A RESOLUTION authorizing the execution of a
subgrant agreement and any necessary amendments thereto with Blue
Ridge Independent Living Center, Inc., for implementation of the
Empowering Individuals with Disabilities program, a Community
Development Block Grant program.
(For full text of Resolution, see Resolution Book No. 63, page 303.)
Mr. Harris moved the adoption of Resolution No. 34938-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
HEALTH DEPARTMENT-GRANTS: The City Manager submitted
a written report advising that the City of Roanoke receives entitlement
grants each year under the Community Development Block Grant
(CDBG) and HOME Investment Partnerships (HOME) programs of the
U. S. Department of Housing and Urban Development (HUD); HUD
approval of the City's Fiscal Year 2000-01 CDBG Application is
forthcoming and the letter of approval is pending the routine
Congressional release process; for eight years, the Roanoke City
Health Department has received HUD funding from the City for the
Resource Mothers Program which, through intensive home visiting and
579
transportation efforts, has been successful in decreasing Iow birth
weight and repeat pregnancies and in increasing school success and
self-sufficiency; according to 1998 statistics, Roanoke City continues
to rank fourth in the state for teen pregnancy; in order for the Resource
Mothers Program to continue to be successful in its efforts to prevent
Iow birth weight and repeat pregnancies, an agreement with the
Roanoke City Health Department is necessary; and funding for the
program, in the amount of $26,155.00, is available in Account No. 035-
G01-0138-5222.
ACTION:
The City Manager recommended that she be authorized to
execute a CDBG Subgrant Agreement with the Roanoke City Health
Department, to be approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34939-071700) A RESOLUTION authorizing the execution of a
subgrant agreement and any necessary amendments thereto with
Roanoke City Health Department for implementation of the Resource
Mothers Program, a Community Development Block Grant program.
(For full text of Resolution, see Resolution Book No. 63, page 304.)
Mr. Hudson moved the adoption of Resolution No. 34939-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith ............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-RAILSIDE LINEAR WALK: The City Manager submitted
a written report advising that the Railside Linear Walk Project, along
Norfolk Avenue, is currently under construction and is being built in
phases; Phase I has been completed, Phase II and Phase III have been
substantially completed, Phase IV is under construction, and Phase V
will begin once the City has acquired the necessary rights-of-way; the
original site plans prepared by Hayes, Seay, Mattern & Mattern, Inc.,
showed specialized street lights to be included in construction of the
project, which would require Roanoke to maintain the street lights;
since the City relies on AEP to provide and maintain street lights, it
would be difficult and expensive for the City to store specialized light
580
ACTION:
fixtures for repairs; therefore, it was decided to allow AEP to provide,
install and maintain the street lights for the Railside Linear Walk
Project, at a cost of $125,772.00 and AEP's projected estimate for
Phase IV is $25,000.00.
It was further advised that Roanoke is presently in the process
of acquiring rights-of-way from two remaining property owners along
Warehouse Row; it is anticipated that additional legal fees and related
acquisition expenses for the project will total $50,000.00; funding is
available from 1996 bond proceeds and the sale of the Juvenile
Detention Center to the Roanoke Valley Juvenile Detention Commission
which occurred in fiscal year 1999; and funds can be appropriated from
Capital Projects Fund balance, Account Nos. 008-3329 and 008-052-
9701-9180 to the Railside Linear Walk account.
The City Manager recommended that Council appropriate
$110,070.00 from Capital Projects Fund, Account No. 008-3329, and
$90,702.00 from General Obligation Bond Series 1996 account number
008-052-9707-9180, for a total of $200,772.00, to the following Railside
Linear Walk accounts:
008-052-9717-9254
008-052-9730-9254
008.052-9717-9050
Street Lights Phase III
Street Lights Phase IV
Legal Fees and Related
Acquisition Expenses
$125,772.00
25,000.00
50,000.00
Total to Appropriate to Railside
$200,772.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Bestpitch offered the following emergency budget ordinance:
(#34940-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 304.)
Mr. Bestpitch moved the adoption of Ordinance No. 34940-
071700. The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
ACTION:
581
BUDGET-CAPITAL IMPROVEMENTS PROGRAM: The City
Manager submitted a written report advising that the Transfer to Capital
Projects Fund account in the General Fund (Fiscal Year 2000-01)
includes $310,000.00 which is budgeted for "Transportation Projects",
$140,000.00 of which needs to be appropriated to accounts in the
Capital Projects Fund, in order to properly reserve the funds for the
capital projects they were intended to finance; a total of $140,000.00
will be provided for projects related to transportation to supplement
funding from the past two bond referendums; and projects in need of
funding are specifically identified as follows:
Final payment to the Virginia Department of
Transportation (VDOT) for the City's share of the
Pedestrian Bridge (Market Square Walkway) project:
$59,000.00 to an account to be identified by the Director of
Finance;
Funding needed for payment to VDOT for the City's share
of anticipated preliminary engineering costs for the 10th
Street Project: $71,000.00 to the 10th Street Account No.
008-052-9597-9003; and
Funding needed for payment to VDOT for anticipated
preliminary engineering costs related to the proposed
extension of Wonju Street: $10,000.00 to a new account to
be identified by the Director of Finance.
The City Manager recommended that Council appropriate
$140,000.00 from the Transfer for Capital Projects Fund to the above
listed accounts.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34941-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 306.)
Mr. Harris moved the adoption of Ordinance No. 34941-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
582
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-ROANOKE CIVIC CENTER: The City Managersubmitted
a written report advising that at its June 5, 2000 meeting, Council
approved an Amendment terminating the contract for catering
management services at the Roanoke Civic Center; the Department of
Civic Facilities will operate catering services as a part of the overall
food service program; revenues and expenses for catering need to be
included in the operating budget as a part of the concession budget,
which will be called Food and Beverage Services; additional revenues
from catering services will more than offset expenses, with net
revenues designated for Civic Center Capital Improvements; and
additional positions needed to operate catering services in-house
include an Executive Chef and an Account Clerk.
The City Manager recommended that Council appropriate
$390,800.00 to certain accounts as more fully set forth in the report.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34942-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 307.)
Mr. Harris moved the adoption of Ordinance No. 34942-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-EMERGENCY SERVICES: The City Manager submitted
a written report advising that the Roanoke Valley has been identified by
the Virginia Department of Emergency Management (VDEM) as a high
risk area for hazardous materials incidents due to the City's proximity
to a major highway, rail and air transport systems; since July 1, 1986,
ACTION:
583
the City has been under contract with the Virginia Department of
Emergency Management to respond to Level III haz mat incidents in a
regional concept involving firefighter/emts from the Cities of Roanoke
and Salem; and the regional team responds to hazardous materials
incidents within a designated region of the state, including the City of
Roanoke, at the request of VDEM which reimburses the City for actual
costs incurred for responding to these incidents.
Itwas further advised that Roanoke benefits in several ways from
the contract; the City receives reimbursement for training, team
member physical examinations and purchase of related equipment;
without the state contract, the City would continue to have a need for
a hazardous materials response team, but without the corresponding
benefit of being a reimbursed regional provider; the present VDEM
hazardous materials team contract expired on June 30, 2000; and
VDEM agreed to leave the 1998-2000 agreement in effect until Council
authorizes contract renewal for a two-year period commencing July 1,
2000 through June 30, 2002.
The City Manager recommended that Council concur in the
renewal of a two-year Virginia Department of Emergency Management
hazardous materials team contract for the period July 1, 2000 until
June 30, 2002, and appropriate and establish a revenue estimate of
$15,000.00; and approval of a two-year Virginia Department of
Emergency Management Level III response contractwill insure that the
current response to hazardous materials incidents in the Roanoke
Valley will continue at the present level to which citizens of Roanoke
are accustomed.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34943-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 308.)
Mr. Hudson moved the adoption of Ordinance No. 34943-071700.
The motion was seconded by Mr. White and adopted by the following
vote:
584
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Hudson offered the following resolution:
(#34944-071700) A RESOLUTION authorizing the City Manager
to enter into a two-year contract with the Commonwealth of Virginia,
Department of Emergency Management, to participate in a Regional
Hazardous Materials Response Team.
(For full text of Resolution, see Resolution Book No. 63, page 309.)
Mr. Hudson moved the adoption of Resolution No. 34944-071700.
The motion was seconded by Mr. Harris and adopted by the following
· vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitte¢! a written report advising that for several years, the City has
received a Federal Local Law Enforcement Block Grant (LLEBG); which
has been used to support increased police bicycle patrol; a grant
requirement is that grant funds be placed in an interest-bearing
account and for the 1998-2000 grant, interest earnings total $5,702.00
and exceed the budgeted amount of $1,500.00; therefore, approval by
Council is needed to appropriate excess interest earnings.
The City Manager recommended that Council increase Revenue
and Expenditure Account No. 035-035-1234-7284 by $4,202.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34945-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 310.)
ACTION:
585
Mr. Harris moved the adoption of Ordinance No. 34945-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-LEASES: The City Manager submitted a
written report advising that a building located at Civic Mall, 1502
Williamson Road has been offered for lease by Blue Eagle Partnership
for an annual rental fee of $1.00 to the City; the building fronts on
Williamson Road and is located at the intersecting point of three police
districts; the 2,500 square foot leased premises will be operated by the
Police Department for use as a Community Oriented Police (COPE)
facility, and will provide office space for conducting routine police
administrative and field operations, as well as provide space for the
relocation of some detectives; term of the lease will be three years,
commencing on August 1,2000, or the date that the premises are ready
for occupancy, whichever occurs first, and expire on July 31,2003; the
City of Roanoke will have the option to renew the lease on the same
terms and conditions for an additional two years upon the expiration of
the original term of lease; funds in the amount of $16,063.00 have been
designated within the Police Department budget for renovation and
furnishing of the space, which will include office space and an
assembly room which can be utilized for community and citizen group
meetings; the Williamson Road Area Business Association pledged
$9,000.00 to assist the Police Department in defraying the cost of
renovation; and first year operating expenses have been designated in
the Police Department's fiscal year 2000-01 budget.
The City Manager recommended that she be authorized to
execute, in a form to be approved by the City Attorney, an office lease
with Blue Eagle Partnership and to accept a monetary gift of $9,000.00
from the Williamson Road Area Business Association.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
586
ACTION:
ACTION:
(#34946-071700) AN ORDINANCE authorizing the City Manager
to enter into an agreement with Blue Eagle Partnership for the leasing
of office space within the Civic Mall located at 1502 Williamson
Road, N. W., for use by the Roanoke City Police Department, upon
certain terms and conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 311.)
Mr. Hudson moved the adoption of Ordinance No. 34946-071700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34947-071700) A RESOLUTION accepting and expressing
appreciation for the monetary pledge from the Williamson Road Area
Business Association.
(For full text of Resolution, see Resolution Book No. 63, page 312.)
Mr. Harris moved the adoption of Resolution No. 34947-071700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-GRANTS-DISABILITY SERVICES BOARD: The City
Manager submitted a written report advising that the Fifth District
Disability Services Board (DSB) is responsible to local governments
and serves as a critical resource for needs assessment, information
sharing and service opportunities for citizens with disabilities, their
families and the community; the following jurisdictions in the Fifth
Planning District have enacted resolutions establishing their
participation in a regional effort and have appointed a local official to
serve the Cities of Roanoke, Salem, Covington, Clifton Forge; the
ACTION:
587
Counties of Roanoke, Craig, Botetourt, and Allegheny and the Town of
Vinton; and other members of the DSB include representatives from
business and consumers.
It was further advised that Council authorized the Director of
Finance to serve as fiscal agent for the Fifth District Disabilities
Services Board on September 25, 1995, pursuant to Resolution No.
32675-092595; and funds in the amount of $14,800.00 to continue local
staff in support of the administration of the DSB for a one year period
have been allocated to the Fifth District DSB by the State Department
of Rehabilitative Services.
The City Manager recommended that she be authorized to enter
into a contract, approved as to form by the City Attorney, with existing
Disability Services Board staff support to continue providing local
administrative support; and that Council appropriate $14,800.00 to a
grant fund account number and a corresponding revenue estimate to
be established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34948-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 312.)
Mr. Harris moved the adoption of Ordinance No. 34948-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34949-071700) A RESOLUTION authorizing the City Manager
to enter into a contract with the Fifth District Disability Services Board
("FDDSB") to provide continuing local administrative staff support;
upon certain terms and conditions.
588
ACTION:
(For full text of Resolution, see Resolution Book No. 63, page 313.)
Mr. Harris moved the adoption of Resolution No. 34949-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-HUMAN DEVELOPMENT-FDETC: The City Manager
submitted a written report advising that the Fifth District Employment
and Training Consortium (FDETC) administers the Federally funded
Workforce Investment Act (WIA) for the region, which encompasses the
Counties of Allegheny, Botetourt, Craig, Franklin and Roanoke, as well
as the Cities of Clifton Forge, Covington, Roanoke and Salem by
serving the following primary client populations:
dislocated workers who have been laid off from
employment through no fault of their own, and
economically disadvantaged individuals as determined by
household income guidelines set by the U. S. Department
of Labor.
It was further advised that the City of Roanoke is the grant
recipient and fiscal agent for FDETC funding, thus, Council must
appropriate funds for all grants and other monies received by the
FDETC.
It was explained that the State office of the Virginia Employment
Commission (VEC) has sent the Consortium Notices of Award for PY
2000 WIA Title I grants in the amounts of:
$366,231.00 - (Adult)
$351,036.00 - (Youth)
$333,463.00 - (Dislocated Worker); and the Office of Grants
Compliance has notified the Consortium of PY 2000
Community Development Block Grant (CDBG) funding for
the following programs:
$19,159.00 - (Opportunity Knocks)
$41,928.00 - (Business Training Initiative)
ACTION:
589
The City Manager recommended that Council authorize
appropriation of the FDETC's funding totaling $1,111,817.00 and
increase the revenue estimate by $1,111,817.00 in accounts to be
established in the Consortium Fund by the Director of Finance; and
further authorize Council's appointee to the Fifth District Employment
and Training Consortium Policy Board to execute the fiscal agent
Agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34950-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Consortium Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 314.)
Mr. Hudson moved the adoption of Ordinance No. 34950-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
ACTION'
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following resolution:
(#34951-071700) A RESOLUTION authorizing City Council's
appointee to the Policy Board of the Fifth District Employment and
Training Consortium to execute the Workforce Investment Act (WIA)
Grant Agreement and any necessary amendments thereto with the
Virginia Employment Commission.
(For full text of Resolution, see Resolution Book No. 63, page 318.)
Mr. Harris moved the adoption of Resolution No. 3.4951-071700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
59,0
HOUSING/AUTHORITY-COMMUNITY DEVELOPMENT-GRANTS:
The City Manager submitted a written report advising that in order to
receive Federal entitlement funds under the Community Development
Block Grant (CDBG) program of the U. S. Department of Housing and
Urban Development (HUD), the City of Roanoke must submit a five-year
Consolidated Plan and annual updates; the Gainsboro Professional
Park is one of the CDBG-funded projects included in the plan, which
was undertaken to avoid demolition of the historic "Sprauve House"
due to the Second Street/Gainsboro Road project; the original intent
was to renovate the building for use as a minority business office
facility, however, project completion has been delayed due to
construction bids exceeding available funds, uncertainty as to long-
term facility management and other factors; discussions with Big
Brothers Big Sisters of Roanoke indicate that the organization could
provide private funding toward construction and assume a long-term
management role, but the agency's mission and capabilities lie in the
field of youth services and not in operating an office facility.
Itwas further advised that public opinion regarding changing the
Gainsboro Professional Park objective to a youth/community services
center, owned and managed by Big Brothers Big Sisters, was sought
over a 30-day review and comment period; of the 12 responses
received, one was negative, citing the City's prior commitment to
minority business usage and concerns with how Big Brothers Big
Sisters was selected; overall, responses indicate support for the new
use as consistent with the history of the structure and community
needs; the additional resources offered by Big Brothers Big Sisters are
needed to complete the project, given that construction bids received
on June 7, 2000, exceed the City's CDBG funds reserved for the
Gainsboro Professional Park; and the City's CDBG construction funds
will be included in a contract with the Roanoke Redevelopment and
Housing Authority to be considered during Council's August 7, 2000,
meeting.
The City Manager recommended that she be authorized to amend
the Consolidated Plan, including submission of the necessary
documents to HUD, to change the intended use of the Gainsboro
Professional Park Project.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
ACTION:
591
(#34952-071700) A RESOLUTION authorizing the City Manager
to amend the Annual Update of the Entitlement Consolidated Plan for
FY 1999-2000, and to execute documents in connection with said
amendment in order to change the intended use of the historic
"Sprauve House" in connection with the Gainsboro Professional Park
Project.
(For full text of Resolution, see Resolution Book No. 63, page 318.)
Mr. White moved the adoption of Resolution No. 34952-071700.
The motion was seconded by Ms. Wyatt.
June House, Executive Director, and A. L. Holland, Board
Member, Big Brothers/Big Sisters, addressed Council in support of the
recommendation of the City Manager.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., inquired as to why
the original intent to renovate the building for use as a minority
business office facility was not honored, and why were citizens of the
area not provided with an opportunity for participatory involvement.
It was the consensus of Council to refer Ms. Bethel's remarks to
the City Manager for appropriate response.
Fred A. Johnson, II, Director of Development, Roanoke
Redevelopment and Housing Authority, presented an explanation on
the history of the project.
Resolution No. 34952-071700 was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith ............................................................. 7.
NAYS: None .......................................................................... 0.
DIRECTOR OF FINANCE:
SEWERS AND STORM DRAINS-BUDGET-MAPS-ROANOKE CiViC
CENTER-HOTEL ROANOKE CONFERENCE CENTER-CITY
INFORMATION SYSTEMS-TRANSPORTATION FUND-FLEET
MAINTENANCE FUND-RISK MANAGEMENT FUND-SCHOOLS-WATER
RESOURCES: The Director of Finance submitted a written report
advising that at the close of fiscal year 2000, budgeted funds were
obligated for outstanding encumbrances; purchase orders or contracts
were issued for the goods and services as of the close of fiscal year
592
ACTION:
2000, but delivery of goods or performance of services had not been
completed; reappropriation of the funds carries forward the unspent
budget funds that were originally appropriated and are contractually
obligated for the goods and services; and appropriation amounts are
as follows:
General Fund
Water Fund
Sewage Fund
Civic Center Fund
Transportation Fund
Hotel Roanoke Conference Center Fund
Department of Technology Fund
Management Services Fund
Fleet Management Fund
Risk Management Fund
School Fund
School Food Services Fund
$ 1,288,919.00
174,730.00
307,245.00
159,827.00
54,566.00
796.00
177,403.00
11,589.00
476,982.00
25,603.00
924,718.00
8,256.00
The Director of Finance recommended that Council adopt
proposed budget ordinances to reappropriate funds into the current
fiscal year budget, in order that encumbrances may be properly
liquidated.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34953-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 320.)
Mr. Hudson moved the adoption of Ordinance No. 34953-071700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith ............................................................. 7.
NAYS: None .......................................... ~ ............................ 0.
Mr. Harris offered the following emergency budget ordinance:
ACTION:
593
(#34954-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Management Services Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 322.)
Mr. Harris moved the adoption of Ordinance No. 34954-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34955-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Fleet Management Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 323.)
Mr. Harris moved the adoption of Ordinance No. 34955-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34956-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Department of Technology Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 324.)
Mr. Harris moved the adoption of Ordinance No. 34956-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
594
ACTION:
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34957-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Hotel Roanoke Conference Center Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 325.)
Mr. Harris moved the adoption of Ordinance No. 34957-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34958-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Transportation Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 326.)
Mr. Harris moved the adoption of Ordinance No. 34958-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34959-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Civic Center Fund Appropriations, and
providing for an emergency.
ACTION:
595
(For full text of Ordinance, see Ordinance Book No. 63, page 327.)
Mr. Harris moved the adoption of Ordinance No. 35959-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34960-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 328.)
Mr. Harris moved the adoption of Ordinance No. 34960-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34961-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 328.)
Mr. Harris moved the adoption of Ordinance No. 34961-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
596
ACTION:
ACTION:
ACTION:
Mr. Harris offered the following emergency budget ordinance:
(#34962-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 329.)
Mr. Harris moved the adoption of Ordinance No. 34962-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34963-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School Food Services Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 330.)
Mr. Harris moved the adoption of Ordinance No. 34963-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Harris offered the following emergency budget ordinance:
(#34964-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Risk Management Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 331.)
Mr. Harris moved the adoption of Ordinance No. 34964-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
ACTION:
597
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES:
BUDGET-WATER RESOURCES: Council Member W. Alvin
Hudson, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for providing and installing a new variable frequency drive electric
motor for the Water Pollution Control Plant.
The Bid Committee recommended that Council accept the bid of
Quality Plus Services, Inc., for a new 1750 horsepower, 4160 volt
variable frequency drive electric motor and controls, to include
installation of the motor, in the amount of $827,680.00, and 210
consecutive calendar days of contract time, with a project contingency
of $22,320.00, in a form to be approved by the City Attorney; authorize
the Director of Finance to transfer $850,000.00 from the Water Pollution
Control Plant Retained Earnings account to a new capital account
entitled, "Water Pollution Control Plant Blower Motor"; and reject all
other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34965-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 332.)
Mr. Hudson moved the adoption of Ordinance No. 34965-071700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
598
ACTION:
Mr. Carder offered the following emergency ordinance:
(#34966-071700) AN ORDINANCE accepting the bid of Quality
Plus Services, Inc., for providing and installing a new 1750 horsepower,
4160 volt variable frequency drive electric motor for the Water Pollution
Control Plant, upon certain terms and conditions and awarding a
contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 333.)
Mr. Carder moved the adoption of Ordinance No. 34966-071700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
SIDEWALKS/CURB AND GUTTER: Council Member W. Alvin
Hudson, Jr., Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for construction of new concrete sidewalks, entrances and curb along
various streets throughout the City.
The Bid Committee recommended that Council accept the bid of
S. R. Draper Paving Company, in the amount of $89,073.75 and 180
calendar days for completion of the work, with a project contingency of
$10,000.00; that the City Manager be authorized to execute a unit price
contract for the work, in a form to be approved by the City Attorney; and
reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson Offered the following emergency ordinance:
(#34967-071700) AN ORDINANCE accepting the bid of S. R.
Draper Paving Company, for constructing 2,325 square feet of sidewalk
and 2,400 linear feet of curb and associated work along various streets
throughout the City of Roanoke referred to as Phase V-B (CDBG)
ACTION:
599
Project, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 334.)
Mr. Hudson moved the adoption of Ordinance No. 34967-071700.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS:
BUDGET-HOUSING/AUTHORITY-DOWNTOWN NORTH: Council
at its meeting on Tuesday, July 3, 2000, having tabled a report of the
City Manager with regard to execution of the Shenandoah Crossing
Cooperation Agreement, and appropriation of funds to the Roanoke
Redevelopment and Housing Authority to fulfill the terms of the
Agreement, the matter was again before the body.
Mr. Harris moved that the matter be removed from the table. The
motion was seconded by Mr. Carder and unanimously adopted.
Ms. Wyatt offered the following emergency Ordinance:
(#34968-071700) AN ORDINANCE to amend and reordain certain
sections of the 2000-2001 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 335.)
Ms. Wyatt moved the adoption of Ordinance No. 34968-071700.
The motion was seconded by Mr. Carder.
The City Manager submitted a written report advising that the
Roanoke Redevelopment and Housing Authority (RRHA) plans to
convert the Norfolk and Western General Office Building-South, located
on North Jefferson Street within the Greater Gainsboro Redevelopment
Area, into market rate apartments; the City wishes to work with the
Housing Authority to accomplish successful completion of the project
600
and for the general revitalization of this area of the City; therefore, the
.City has committed to providing a $5 million parking garage and
significant public infrastructure improvements to the area in support of
the downtown housing project, and the proposed Crewe Suites Office
Building sponsored by the Roanoke Neighborhood Development
Corporation and the Roanoke Higher Education Center.
It was further advised that the City proposes to grant $1.2 million
to the Housing Authority to be used to renovate, improve, and construct
market rate apartments, with the understanding that City funds will be
used with other sources of funds for the Project, including syndication
proceeds and mortgage funds insured by the United States Department
of Housing and Urban Development (HUD); according to terms of the
contract, the City's contribution would be repaid out of any residual
cash flow available from the project; the Housing Authority will work
closely with the City to report on the progress of the project and to
provide periodic financial updates, however, the contribution will not
be a debt of the project; consequently, no future action by the City is
required to forgive the debt if repayment is not possible; the Housing
Authority will use its best efforts to obtain residual equity cash flow
from the Project and to use such cash flow to make annual contribution
payments to the City in repayment of the grant in the amount of $1.2
million; ownership equity will be a taxable limited partnership; the
project encompasses 87 market rate apartments, each of which will
require a dedicated parking space; and the City will provide fora period
of five years a total of 87 parking spaces dedicated to the apartment
project in the public parking structure to be built adjacent to the new
apartment building, subject to annual appropriations.
The City Manager recommended that she be authorized to
execute the Shenandoah Crossing Cooperation and Parking Agreement
and that Council appropriate $1.2 million to a new Capital Fund Account
established by the Director of Finance entitled, "Shenandoah Crossing
Project."
(For full text, see report on file in the City Clerk's Office.)
Willis M. Anderson, Chair, Roanoke Redevelopment and Housing
Authority,
addressed Council in support of the recommendation of the City
Manager.
Edwin J. Hall, Chair, Foundation for Downtown Roanoke, Inc.,
spoke to the advantages of revitalizing the City, not only from the
standpoint of its tax base but from a social, moral and economic base
601
as well. He advised that the Roanoke Redevelopment and Housing
Authority is asking for the City's assistance with residential housing in
downtown Roanoke which will offer an opportunity to stimulate growth
and housing in the downtown area.
The Mayor expressed concern that the City is subsidizing
approximately $13,800.00 per unit for higher end living quarters which
could set a precedent for the future that the City obviously could not
afford.
ACTION:
Ordinance No. 34968-071700 was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
and Bestpitch ................................................................................. 6.
NAYS: Mayor Smith ............................................................... 1.
Mr. Bestpitch offered the following resolution:
(#34969-071700) A RESOLUTION authorizing execution of the
Shenandoah Crossing Cooperation and Parking Agreement between
the City of Roanoke and the Roanoke Redevelopment and Housing
Authority (RRHA) to provide for implementation of certain aspects of
the Redevelopment Plan for the Gainsboro Community Program Area,
specifically regarding the conversion of the former Norfolk and Western
GOB South into market rate apartments, for provision by the City of
certain parking arrangements therefor, and ratifying, approving and
confirming the formation by RRHA of the legal entities proposed by the
RRHA to assist in financing and effectuating the project.
(For full text of Resolution, see Resolution Book No. 63, page 336.)
Mr. Bestpitch moved the adoption of Resolution No. 34969-
071700. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
602
ACTION:
TAXES-REAL ESTATE VALUATION: Ordinance No. 34915,
relating to tax exemption for certain rehabilitated real property, in order
to provide for certain changes in such exemptions and the
administration thereof, effective July 1, 2000, having previously been
before the Council for its first reading on Monday, July 3, 2000, read
and adopted on its first reading and laid over, was again before the
body, Mr. White offering the following for its second reading and final
adoption:
(#34915-071700) AN ORDINANCE amending and reordaining §32-
93, Generally, §32-94, Rules and regulations for administration of
division, §32-95, Eligibility of residential real property, §32-97, Amount
of exemption, §32-98, Application, §32-101.1, Generally, §32-101.2,
Rules and regulations for administration of division, and §32-101.5,
Application, of Chapter 32, Taxation, and adding a new §32-98.1,
Eliqibilitv, to Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, relating to tax exemption for certain rehabilitated
real property, in order to provide for certain changes in such
exemptions and the administration thereof; and providing for an
effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 293.)
Mr. White moved the adoption of Ordinance No. 34915-071700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-HOUSING/AUTHORITY-
DOWNTOWN ROANOKE, INCORPORATED-DOWNTOWN NORTH-
HENRY STREET REVIVAL COMMITTEE: Ordinance No. 34933,
authorizing the City's acceptance of certain donations and
conveyances of properties located in the Greater Gainsboro
Development area from the Roanoke Redevelopment and Housing
Authority and the Roanoke Foundation for Downtown, Inc., for the
construction of a new parking facility, having previously been before
the Council for its first reading on Monday, July 3, 2000, read and
adopted on its first reading and laid over, was again before the body,
Mr. Hudson offering the following for its second reading and final
adoption:
ACTION:
603
(#34933-071700) AN ORDINANCE authorizing the City's
acceptance of certain donations and conveyances of properties located
in the Greater Gainsboro Development area from the Roanoke
Redevelopment and Housing Authority and the Roanoke Foundation for
Downtown, Inc., for the construction of a new parking facility,
authorizing preparation of the appropriate documents, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 298.)
Mr. Hudson moved the adoption of Ordinance No. 34933-071700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
INSURANCE-SCHOOLS: Council Member Wyatt requested
information on the cost of funding a $30.00 per month health insurance
supplement, as previously requested by certain retired teachers of the
Roanoke City Public School System. She also requested that the City
Manager confer with school officials to determine if the matter can be
included as a supplemental school budget request for funding in the
school year 2001-02.
VA AMATEUR SPORTS/COMMONWEALTH GAMES: Council
Member White referred to recent comments in regard to the future
location of the Virginia Commonwealth Games, and requested that the
matter be referred to the City Manager to meet with the appropriate
officials to encourage that the Commonwealth Games will continue to
be held in the Roanoke Valley.
STATE HIGHWAYS-SIGNS/BILLBOARDS/AWNINGS.REFUSE
COLLECTION: Council Member White expressed concern with regard
to the overall appearance of the City (weeds, discarded furniture on City
streets, junk cars, etc.) and requested that the City Manager insure that
all applicable City Code provisions are enforced. He also referred to
604
the unsightly condition of the ramps at 1-581 and encouraged the City
Manager to continue to communicate with State officials to address the
problem.
Council Member Harris requested a status report on a proposal
that was presented to Council some time ago in regard to local
businesses partnering with the City to maintain the on/off ramps on 1-
581.
CONVENTION AND VISITORS BUREAU-TOURISM: Vice-Mayor
Carder addressed the matter of promoting and marketing the Roanoke
Valley, and requested that the City Manager report to Council on
marketing techniques of other localities and funds expended for that
purpose. He suggested that Council receive a briefing by the Virginia
Tourism Commission with regard to anticipated costs to adequately
promote the Roanoke Valley and the return on investments in terms of
economic development.
Council Member Harris requested information on the amount of
City contributions to the Roanoke Valley Convention and Visitors
Bureau, the amount of contributions by other localities in the Roanoke
Valley to the Convention and Visitors Bureau, and whether it would be
more cost effective for the City to use a portion of its contribution to
directly market the City of Roanoke.
The above referenced requests were referred to the City Manager
for report.
POLICE DEPARTMENT-COMMONWEALTH'S ATTORNEY-
GRANTS: Vice-Mayor Carder referred to the "Exile Virginia" grant,
effective July 1, 2000, which would enable the City of Roanoke to
receive grant funds in the amount of $103,000.00 for employment of an
Assistant Commonwealth's Attorney to be charged with the
responsibility of focusing on gun-related crimes and marketing and
media awareness. He requested a status report by the City Manager on
the City's proposed utilization of the grant funds.
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-COMMUNITY
PLANNING: Council Member Bestpitch requested thatthe City Manager
provide a status report on current and proposed actions to approve
code enforcement in the building inspection processes in general.
Without objection by Council, the Mayor advised that the above
requests of Council Members would be referred to the City Manager for
appropriate response.
ACTION:
6O5
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY MARKET-COMPLAINTS: Mr. Michael Jirousek, 3433
Brandywine Avenue, referred to the removal of benches in the City
Market area, which action was intended to discourage homeless
persons from sleeping on the benches. He advised that this action has
caused a problem for youth who frequent the area in the evenings who
sit on doorsteps and block sidewalks, thus leading to arrests by police
officers. He stated that business owners in the City Market area have
expressed an interest in contributing funds to be used for purchase of
new types of benches that would discourage their use for sleeping
purposes.
Without objection by Council, the Mayor advised that the remarks
of Mr. Jirousek would be referred to the City Manager for appropriate
response.
At 4:15 p.m., the Mayor declared the meeting in recess.
At 4:20 p.m., the meeting reconvened in the Council Chamber,
with Mayor Smith presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Carder moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White,
Bestpitch and Mayor Smith .............................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt abstained from voting.)
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Mayor
called attention to vacancies on the Special Events Committee created
by expiration of the terms of office of Michael R. Whelan and William H.
Carder, and called for nominations to fill the vacancies.
Mr. Harris placed in nomination the name of Jay Stephens.
606
ACTION:
ACTION:
ACTION:
Mr. Carder placed in nomination the name of Cynthia Jennings.
There being no further nominations, Mr. Stephens and Ms.
Jennings were appointed as members of the Special Events Committee,
for terms ending June 30, 2001, by the following vote:
FOR MR. STEPHENS AND MS. JENNINGS: Council Members
Carder, Harris, Hudson, White, Bestpitch and Mayor Smith ................. 6.
(Council Member Wyatt abstained from voting.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that there is a vacancy on the
Roanoke Neighborhood Partnership Steering Committee created by the
resignation of Keith Moore, and called for nominations to fill the
vacancy.
Mr. Carder placed in nomination the name of Fredrick M.
Williams.
There being no further nominations, Mr. Williams was appointed
as a member of the Roanoke Neighborhood Partnership Steering
Committee, for a term ending November 30, 2001, by the following vote:
FOR MR. WILLIAMS: Council Members Carder, Harris, Hudson,
White, Bestpitch and Mayor Smith ................................................. 6.
(Council Member Wyatt abstained from voting.)
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
The Mayor advised that there is a vacancy on the Mill Mountain
Advisory Committee created by expiration of the term of office of
Ralph K. Smith, and called for nominations to fill the vacancy.
Mr. Carder placed in nomination the name of E. C. Pace, II1.
There being no further nominations, Mr. Pace was appointed as
a member of the Mill Mountain Advisory Committee, for a term ending
June 30, 2001, by the following vote:
FOR MR. PACE: Council Members Carder, Harris, Hudson,
White, Bestpitch and Mayor Smith ................................................. 6.
(Council Member Wyatt abstained from voting.)
607
At 4:25 p.m., the Mayor declared the meeting in recess until
7:00 p.m.
On Monday, July 17, 2000, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, with the following Council Members in attendance, Mayor
Smith presiding.
PRESENT: Council Members William H. Carder, C. Nelson Harris,
W. Alvin Hudson, Jr., William White, Sr., Linda F. Wyatt, William D.
Bestpitch and Mayor Ralph K. Smith ................................................. 7.
ABSENT: None .................................................................. 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
James D. Ritchie, Sr., Deputy City Manager; Steven J. Talevi, Assistant
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Council
Member Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Smith.
HEARING OF CITIZENS:
EMERGENCY MEDICAL SERVICES: Deborah Lockhart, Board
Member, The National Emergency Medical Services Memorial Service,
advised that each May, the organization recognizes men and women,
paid and volunteers, who have died in the line of duty across the
nation, and in 1998, Congress passed a bill recognizing this service as
the only one of its kind in the nation. She further advised that families
come to the Roanoke Valley from all over the United States in memory
of their loved ones and each family is presented with a medal of valor,
a white rose signifying undying love, and a United States Flag which
has been flown over the United States Capitol, followed by a tour of the
To the Rescue Museum where they learn about the history of the rescue
squad movement which began in the Roanoke Valley. She stated that
since 1993, 195 providers have been recognized from 40 states;
therefore, it would be fitting to have a permanent memorial based in
Roanoke which is the birth place of the emergency medical services
movement.
608
On behalf of the National EMS Memorial Service Board, Ms.
Lockhart requested funding for a permanent memorial recognizing the
men and women of the emergency medical services community who
made the ultimate sacrifice.
Without objection by Council, the Mayor advised that the remarks
of Ms. Lockhart would be received and filed.
PUBLIC HEARINGS:
PURCHASE/SALE OF PROPERTY-HABITAT FOR HUMANITY-CITY
PROPERTY: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, July 17, 2000, at 7:00 p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, on the request
of Jerry W. Jones Construction, LLC, regarding a proposal to convey
6.5 acres of City-owned property consisting of 24 vacant building lots
and one drainage lot located in Westview Terrace, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
Kit B. Kiser, Assistant City Manager for Operations, advised that
in 1998, Habitat for Humanity proposed the development of 32
structures in the area, at which time representatives of the
neighborhood expressed concern about the potential impact on
existing houses, and Council requested that the City Manager negotiate
with Habitat for Humanity which led to the City eventually acquiring the
property. He explained that standards were developed which allowed
the property to be placed on the market for sale for use as residential
structures; the property was bid on three separate occasions, on the
first occasion no bids were received, and on the second occasion three
bids were received but because language regarding certain penalty
provisions was not included in the bid document, it was necessary to
reject the bids and re-advertise. As a result of the third advertisement,
the bid of Jerry W. Jones, LLC, in the amount of $125,110.00, and the
public hearing is currently before Council.
Mr. Harris offered the following emergency Ordinance.
609
"AN ORDINANCE providing for the fee simple conveyance
to Jerry W. Jones Construction, LLC, of City owned
property consisting of twenty-four (24) vacant building lots
and one (1) drainage lot located in Westview Terrace, such
lots being identified by Official Tax Nos. 6370511,6370512,
6370513, 6370514, 6370515, 6370516, 6370517, 6370518,
6370519, 6370520, 6370601, 6370602, 6370603, 6370604,
6370605, 6370606, 6370607, 6370608, 6370609, 6370710,
6370711, 6370712, 6370203, 6370204 and 6370205,
containing approximately 6.5 acres, upon certain terms
and conditions."
Mr. Harris moved the adoption of the ordinance. The motion was
seconded by Mr. Carder.
Ms. Betty Gibson, 4356 Tellico Road, N. W., inquired about the
type of structures that are proposed to be constructed.
Mr. Barry Aylor, 3028 Bandy Road, S. E., advised that he
previously expressed an interest in bidding on the property and
received the assurance of a City employee that bid documents would
be forwarded to him at the appropriate time, however, his request was
not honored. He suggested that the City of Roanoke initiate a better
system of providing information to the public.
Mr. Carder called attention to certain questions that need to be
answered before Council takes formal action on the matter, and
suggested that action be deferred until the next regular meeting of
Council on Monday, August 7, 2000; whereupon, Mr. Harris withdrew
the original motion to adopt the measure and Mr. Carder withdrew his
second to the motion.
Mr. W. L. Proffitt, 3545 Greenland Avenue, N. W., expressed
concern that the appraised value of property on Tellico Road was
decreased, and inquired as to its effect on property in the Woodbridge
area. He advised that citizens are not treated fairly when the City
decreases the assessed value of certain property for the express
purpose of selling said property.
Mr. Kermit E. Plummer, 1653 Garstland Drive N. W., advised that
when the City acquired the property, it was suggested that the land be
used for park purposes, however, that action did not occur and the land
was advertised for bid to the highest bidder. He further advised that the
City's requirements of the contractor are acceptable to the
neighborhood, however, residents of the area question whether the
610
contractor will be able to construct the number of homes specified in
the required period of time, taking into consideration inclement
weather, etc. He stated that the neighborhood would like to move on
with the project because the area in its present condition is an eyesore
to the community, and requested that Council vote to accept the bid of
Jerry W. Jones, LLC.
Mr. Merle Whitbeck, 1806 Angus Road, N. W., concurred in the
remarks of Mr. Plummer.
Mr. Harris withdrew his motion to adopt the budget ordinance
and Mr. Carder withdrew his second to the motion.
Mr. Carder moved that the matter be defered until the next regular
meeting of Council on Monday, August 7, 2000, at 2:00 p.m. The motion
was seconded by Mr. Hudson and unanimously adopted.
EASEMENTS-APPALACHIAN POWER COMPANY-PARKS AND
RECREATION-CITY PROPERTY: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, July 17, 2000, at 7:00 p.m., or
as soon thereafter as the matter may be heard, in the City Council
Chamber, on the request of American Electric Power, for relocation of
an existing overhead electric power service across City-owned property
for the purpose of providing electric service to the Mill Mountain
Visitors Center site, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee advising that
American Electric Power has requested an easement to relocate an
existing overhead power line located on the Mill Mountain Visitors
Center site to provide electric service to the Visitors Center; which will
require a portion of the existing easement and line to be abandoned,
was before Council.
The Water Resources Committee recommended that Council
schedule a public hearing and, lacking any comments to the contrary,
authorize execution of the appropriate document, in a form to be
approved by the City Attorney, relocating a portion of the APCO
ACTION'
611
easement across City-owned property, and abandoning a portion of the
easement for the express purpose of installing underground cable to
provide electric service to the Visitors Center.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34970) AN ORDINANCE authorizing the granting of an
easement for the relocation of an existing overhead electric power
service across City-owned property located on the Mill Mountain
Visitors Center site, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 338.)
The motion was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34970 was adopted, on its first reading, by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
NORFOLK SOUTHERN CORPORATION-LEASES-HIGHER
EDUCATION CENTER-CITY PROPERTY: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, July 17, 2000, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, on the request of the City of Roanoke to enter into a
lease agreement with the Norfolk Southern Corporation to allow the
temporary exchange of parking areas to accommodate parking at the
Roanoke Higher Education Center, upon certain terms and conditions,
the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
612
ACTION:
A report of the Water Resources Committee advising that
proposed improvements in the Greater Gainsboro Development Project
include development of a higher education center, an office building,
residential property and a parking garage; the higher education center
will be completed and operational by August 15, 2000; the parking
garage is scheduled to be completed in September 2001; and a
proposed exchange of operational control of 100 City-owned spaces
behind Billy's Ritz for Norfolk Southern Railway Company's 66 space
lot and 41 spaces along the track from old Second Street to the First
Street Bridge will provide additional parking adjacent to the Roanoke
Higher Education Center.
The Water Resources Committee recommended that Council
authorize advertisement of a public hearing and, lacking any comments
to the contrary, authorize the City Manager to execute an agreement
with Norfolk Southern Railway Company, providing for a lease to allow
for exchange of parking areas, in a form to be approved by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34971) AN ORDINANCE authorizing the City Manager to enter
into an agreement between the City and Norfolk Southern Railway
Company providing for a lease to allow the exchange of operational
control of certain parking areas to provide for additional parking
adjacent to the Roanoke Higher Education Center, upon certain terms
and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 338.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34971 was adopted, on its first reading, by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
ACTION:
613
PURCHASE/SALE OF PROPERTY-HOUSING/AUTHORITY-CITY
PROPERTY: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, July 17, 2000, at 7:00 p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, on the request
of the Roanoke Redevelopment and Housing Authority for fee simple
conveyance of City-owned property containing approximately 0.064-
acre, located along Gainsboro Road, upon certain terms and
conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee advising that the
property is located along Gainsboro Road, N. W., and was acquired in
1994 as part of the right-of-way for the Second Street/Gainsboro
Road/Wells Avenue project; construction has been completed, leaving
four small residual parcels; and the property is no longer needed by the
City and may be disposed of as surplus, was before Council.
The Water Resources Committee recommended that Council
authorize advertisement of a public hearing and, lacking any comments
to the contrary, approve the conveyance of Official Tax Nos. 2012920,
2012939, 2012943 and 2012949, containing approximately 0.064-acre,
located along Gainsboro Road, to the Roanoke Redevelopment and
Housing Authority (RRHA), with the Housing Authority to be
responsible for all title work, surveying, plat preparation, and
preparation of legal documents in a form that is acceptable to the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34972) AN ORDINANCE providing for the fee simple
conveyance to the Roanoke Redevelopment and Housing Authority of
City-owned property, identified by Official Tax Map Nos. 2012920,
2012939, 2012943 & 2012949, containing approximately 0.064-acre,
upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 339.)
614
ACTION:
The motion was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34972 was adopted, on its first reading, by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
EASEMENTS-APPALACHIAN POWER COMPANY-SCHOOLS-CITY
PROPERTY: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, July 17, 2000, at 7:00 p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, on a proposal to
grant American Electric Power a 15 foot easement for relocation of a
portion of an existing overhead electric power service across City-
owned property located on the Patrick Henry High School Governor's
School site, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2000.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee advising that
American Electric Power has requested a 15 foot easement to extend
an existing overhead power line located on the Patrick Henry High
School Governor's School site to provide electric service to the
renovated Governor's School; with a portion of the existing easement
and line to be abandoned, was before Council.
The Water Resources Committee recommended that Council
authorize advertisement of a public hearing and, lacking any comments
to the contrary, authorize execution of the appropriate document, in a
form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
615
(#34973) AN ORDINANCE authorizing the granting of a 15'
easement for the relocation ora portion of an existing overhead electric
power service across City-owned property located on the Patrick Henry
High School Governor's School site, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 340.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34973 was adopted, on its first reading, by the following
vote:
ACTION:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
COUNCIL: A report of the City Manager requesting that Council
convene in a Closed Meeting to consult with legal counsel on a specific
legal matter requiring the provision of legal advice by such counsel,
being the terms and conditions of a contract in negotiation, pursuant
to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was
before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the City
Manager to convene in a Closed Meeting to consult with legal counsel
on a specific legal matter requiring the provision of legal advice by
such counsel, being the terms and conditions of a contract in
negotiation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950),
as amended. The motion was seconded by Mr. Carder and adopted by
the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ....................................................................... 0.
616
OTHER HEARING OF CITIZENS: None.
At 7:40 p.m., the Mayor declared the meeting in recess.
At 7:55 p.m., the meeting reconvened in the Council Chamber,
with Mayor Smith presiding, and all Members of the Council in
attendance.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Carder moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith .............................................................. 7.
NAYS: None ..................................................... ~ ................. 0.
There being no ~urther business, the Mayor declared the meeting adjourned
at 7:58 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
Ralph K. Smith
Mayor