HomeMy WebLinkAboutCouncil Actions 03-04-02HUDSON
35761-030402
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 4, 2002
12:15 P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Members Hudson, White
and Wyatt were absent.)
A communication from Mayor Ralph K. Smith requesting a Closed Meeting to
discuss vacancies on various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended.
{Approved 4-0, Council Members Hudson, White and Wyatt were
absent.)
File #110-132
A communication from the City Manager requesting a Closed Meeting to
discuss disposition of publicly-owned property, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy
of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia
(1950), as amended.
(Approved 4-0, Council Members Hudson, White and Wyatt were
absent.)
File tt2-104-132
A communication from the City Manager requesting a Closed Meeting to discuss
disposition of publicly-owned property, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(Approved 4-0, Council Members Hudson, White and Wyatt were absent.)
File 112-104-132
A communication from the City Manager requesting a Closed Meeting to discuss
a matter with regard to expansion of an existing business where no previous
announcement of the interest of the business in expanding its facilities in the City
has been made, pursuant to Section 2.2-3711 (A)(5), Code of Virginia (1950),
as amended.
(Approved 4-0, Council Members Hudson, White and Wyatt were absent.)
File 11104-132-450
The meeting was declared in recess at 12:17 p.m., to be immediately
reconvened in Room 159 for a briefing on the "Unity Fountain."
Briefing on the "Unity Fountain". (15 minutes)
File 11311-555
The meeting was declared in recess at 12:55 p.m., to be immediately
reconvened in Closed Session in the Council's Conference Room.
The City Council meeting reconvened at 1:50 p.m., in the City Council
Chamber.
CERTIFICATION OF CLOSED SESSION. (5-0) (Council Member White
was out of the Council Chamber when the vote was recorded.) (Council
Member Wyatt was absent.)
2
Council unanimously adopted a motion to remove the following reports of
qualification from the table:
Ralph K. Smith as a member of the Hotel Roanoke Conference
Center Commission to fill the unexpired term of James D.
Grisso, resigned, commencing February 1, 2002, and ending
April 12, 2004; and Dolores Y. Johns as a member of the Blue
Ridge Behavioral Healthcare, Board of Directors, for a term
ending December 31, 2004.
Council unanimously approved the appointment of Ralph IC Smith as a
Commissioner of the Hotel Roanoke Conference Center Commission for a
term ending April 12, 2004, and the reappointment of Dolores Y. Johns as
a member of the Blue Ridge Behavioral Healthcare, Board of Directors, for
a term ending December 31, 2004.
File #15-110-247-314
Stanley G. Breakell was appointed as a member of the Roanoke City Public
Library Board for a term ending June 30, 2002.
File #15-110-323
At 1:55 p.m., the Council meeting was declared in recess to be reconvened
at 2:00 p.m., in the City Council Chamber.
3
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 4, 20O2
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (CoUncil Member Wyatt was absent.)
The Invocation was delivered by The Reverend Tupper Garden, Pastor,
Raleigh Court Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, March 7, 2002, at
4
7:00 p.m., and Saturday, March 9, 2002, at 4:00 p.m. Council meetings are now
being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV. COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL
BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
5
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
Proclamation declaring the month of March as National Nutrition Month.
File #3
CONSENT AGENDA
C-I
C-2
C-3
C-4
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. 1F
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Tuesday, January 22,
2002.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
A communication from the City Manager requesting that Council schedule
a public hearing for Monday, March 18, 2002, at 7:00 p.m., or as soon thereat~er
as the matter may be heard, with regard to sale of City-owned property located
on Nelms Lane, N. E.
RECOMMENDED ACTION: Concur in request.
File #2
A communication from the City Manager recommending authorization to
file a petition to rezone property acquired for the Stadium/Amphitheatre facility.
RECOMMENDED ACTION: Concur in recommendation.
File #51-122
Qualification of the following persons:
Harold F. Wallick as a member of the Towing Advisory Board to
fill the unexpired term of Sergeant C. A. Karr, resigned, ending
June 30, 2003; and
Claude N. Smith as a member of the Roanoke Regional Airport
Commission for a term ending March 9, 2006;
RECOMMENDED ACTION: Receive and file.
File #9-15-110-520
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
e
PETITIONS AND COMMUNICATIONS:
a. A communication from Council Member C. Nelson Harris with regard to
funding needs and services provided by the Roanoke Adolescent Health
Partnership.
Referred to fiscal year 2002-2003 budget study.
File #60-304
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
A communication recommending authorization to file an
application or other documents with the Virginia Department of
Rail and Public Transportation for Railroad Industrial Access
Program fimds on behalf of WHPT Co., Inc., a business currently
7
located in the South Jefferson Redevelopment Area; and stating the
City's support for WHPT to receive Program funds.
Adopted Resolution No. 35761-030402. (6-0, Council Member
Wyatt was absent.)
File #207-450-533-178-207
A communication recommending execution of an agreement with
Randall Funding and Development, Inc., to provide grant writing
services, in the amount of $73,000.00 for the first year and
$48,000.00 for the second year; and transfer of $121,000.00.
Adopted Budget Ordinance No. 35762-030402 and Resolution
No. 35763-030402. (6-0, Council Member Wyatt was absent.)
File #60-236
A communication recommending transfer of $50,000.00 in
connection with acquisition of property for the Riverland
Road/Mount Pleasant Boulevard/Bennington Street Intersection
Improvements Project.
Adopted Budget Ordinance No. 35764-030402 and Ordinance
No. 35765-030402. (6-0, Council Member Wyatt was absent.)
File #2-60-514
b. DIRECTOR OF FINANCE:
Financial report for the month of January 2002.
Received and filed.
File #1-10
A report recommending appropriation of 2002 General Obligation
Public Improvement Bonds, in the amount of $56,245,000.00.
Adopted Budget Ordinance No. 35766-030402. (6-0, Council
Member Wyatt was absent.)
File #60-53
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Adopted Resolution No. 35767-030402 highlighting the inadequacies
of funds currently received from the Commonwealth of Virginia and
supporting the Virginia First Cities Coalition plan of action to
address a better financial structure between the State and local
government. (6-0, Council Member Wyatt was absent.)
File #550
Council Member Hudson requested that newly hired City
department directors be formally introduced at a City Council
meeting.
File #132-184
Council adopted a motion that citizens wishing to address City
Council under Item 12, Hearing of Citizens Upon Public Matters,
may advise the City Clerk prior to 5:00 p.m., on the Tuesday before
any regularly scheduled Council meeting, which is the deadline for
receipt of agenda items, and their names and topics for discussion
will appear on the printed City Council agenda. Any citizen who has
not advised the City Clerk prior to the agenda deadline of their
request to speak will continue to be heard under Item 12 by
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registering with the City Clerk prior to arriving at that item on the
agenda, which is the current practice of Council.
File #132
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
11. CITY MANAGER COMMENTS:
12. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS ALSO A TIME FOR INFORMAL DIALOGUE
BETWEEN COUNCIL MEMBERS AND CITIZENS. MATTERS
REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR ANY NECESSARY AND
APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO
COUNCIL.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., inquired if Council has held
a public hearing affording citizens the opportunity to voice their opinion
with regard to the location of the proposed stadium/amphitheatre project.
File #122
The meeting was declared in recess for three Closed Sessions.
CERTIFICATION OF CLOSED SESSION. (5-0, Council Member White
was out of the Council Chamber when the vote was recorded.) (Council
Member Wyatt was absent.)
At 3:42 p.m., the Council meeting was declared in recess to be reconvened
on Friday, March 8 at 8:30 a.m., in the Buck Mountain Room, Hotel
Roanoke Conference Center.
l0
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
March 4, 2002
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I would like to request a Closed Meeting to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
N:\CKSMI~AGENDA,02\CLOSED SESSION ON VACANCIES.DOC
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Request for Closed Session
This is to request that City Council convene a closed meeting to discuss the disposition of
publicly-owned property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711.A.3, Code of Virginia (1950), as amended.
Respectfully submitted,
City Manager
DLB:ca
C:
City Attorney
Director of Finance
City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.raanoke.va.us
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Request for Closed Session
This is to request that City Council convene a closed meeting to discuss the disposition of
publicly-owned property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 .^.3, Code of Virginia (1950), as amended.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:ca
c: City Attorney
Director of Finance
City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke.va,us
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Request for Closed Session
This is to request that City Council convene a closed meeting for a discussion concerning
expansion of an existing business, where no previous announcement of the business's
interest in expanding its facilities in the City has been made, pursuant to Section 2.2-
3711.^.5, Code of Virginia (1950), as amended.
Respectfully submitted,
City Manager
DLB:ca
C:
City Attorney
Director of Finance
City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va,us
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
March 6, 2002
File #15-110-247-314
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Dr. Raymond D. Smoot, Jr., Secretary
Hotel Roanoke Conference Center Commission
Virginia Tech
312 Burruss Hall
Blacksburg, Virginia 24061
Dear Dr. Smoot:
This is to advise you that Ralph K. Smith has qualified as a member of the Hotel Roanoke
Conference Center Commission, to fill the unexpired term of James D. Grisso, resigned,
ending April 12, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHlXAgenda.02hMarch 4, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ralph K. Smith, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Hotel Roanoke Conference Center Commission, to fill the unexpired
term of James D. Grisso, ending
April 12, 2004.
Subscribed and sworn to before me this ay o
resigned, commencing February 1, 20..0¢ and
2002.
ARTHUR B..~ CRUSH,
, DEPUTY CLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #15-110-247-314
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
S. James Sikkema, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4001
Dear Mr. Sikkema:
This is to advise you that Dr. Dolores Y. Johns has qualified as a member of the Blue
Ridge Behavioral Healthcare, Board of Directors, for a term ending December 31,2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHlXAgenda.02hMarch 4, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Dolores Y. Johns, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Blue Ridge Behavioral Healthcare Board of
Directors for term ending December 31,2004, according to the best of my ability. I swear
or affirm.
Subscribed and sworn to before me this ,~ day of ~ 2002.
A
BY __
,DEPUTYCLERK
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fourth day of March, 2002, STANLEY G. BREAKELL was appointed as
a member of the Roanoke Public Library Board for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this sixth day of
March, 2002.
City Clerk
N:\CKMHU~Agenda.02~March 4, 2002 correspondence.wpd
WHEREAS, food is the substance by which life is sustaine& and
WHEREAS, the 'quality of food consumed by individuals each day plays a vital
role in their health throughout the life cycle; and
WHEREAS, there is a need for continuing nutrition education and a massive
effort to enhance good nutrition practices; and
WHEREAS,
the Southwest Virginia Dietetic Association includes registered
dieticians who provide sound and healthy counseling and the
Association is committed to providing education and assistance to
individuals with regard to correct and adequate nutritional values.
NOW, THEREFORE, L Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
encourage all citizens to become concerned about their personal nutrition
and the nutrition of others in the hope of achieving optimum health for both
today and in the future, and do hereby proclaim the month of March, 2002,
throughout this great All-America City, as
NATIONAL NUTRITION MONTH.
Given under our hands and the Seal of the City of Roanoke this fourth day of March
in the year two thousand and two.
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
C-1
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
January 22, 2002
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 22, 2002, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William D. Bestpitch, C. Nelson Harris,
William H. Carder, Linda F. Wyatt, W. Alvin Hudson, Jr., William White, Sr., and
Mayor Ralph K. Smith ........................................................................................ 7.
ABSENT: None ........................................................................................ 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Floyd W. Davis,
Pastor, High Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DIRECTOR OF FINANCE-ACTS OF ACKNOWLEDGEMENT: Inasmuch as
James D. Grisso, Director of Finance, will retire from his position on
February 1, 2002, Mr. Harris offered the following resolution:
(#35708-012202) A RESOLUTION paying tribute to James D. Grisso, Director
of Finance for the City of Roanoke, and expressing to him the appreciation of this
City and its people for his exemplary public service.
(For full text of Resolution, see Resolution Book No. 65, page 355.)
Mr. Harris moved the adoption of Resolution No. 35708-012202. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
The Mayor presented Mr. Grisso with a ceremonial copy of the above
referenced measure and commended him on his service to the City of Roanoke. He
advised that other presentations would be made at a reception to be held in
Mr. Grisso's honor on Tuesday, January 29, 2002.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to one request to convene in Closed Session
to discuss the performance of two Council-Appointed Officers.
MINUTES: Minutes of the regular meeting of Council held on
Monday, November 19, 2001, and recessed until Monday, November 26, 2001, were
before the body.
Mr. Bestpitch moved that the reading of the Minutes be dispensed with and
that the Minutes be approved as recorded. The motion was seconded by Mr. Harris
and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
CITY EMPLOYEES-COUNCIL: A communication from Council Member
C. Nelson Harris, Chair, City Council's Personnel Committee, requesting that Council
convene in a Closed Meeting to discuss the performance of two Council-Appointed
Officers, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended,
was before the body.
Mr. Bestpitch moved that Council concur in the request of Council Member
Harris to convene in a Closed Meeting to discuss the performance of two Council-
Appointed Officers, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
andMayorSmith .......................................................................................... -, .... 7.
NAYS: None ............................................................................................. 0.
BUDGET: A communication from the City Manager recommending approval
of the following budget study calendar for the fiscal year 2002-03 budget, was before
Council.
Date
Budget Preparation Activities
March 8, 2002 Financial Planning Session with City Council.
April 11, 2002
Recommended budget document delivered to City
Council Members.
April 15, 2002
City Manager presents recommended budget to City
Council.
April 29, 2002
Public hearings on recommended budget and tax
rates.
May 9-10, 2002 City Council budget study work sessions.
May 13, 2002
City Council adopts General Fund, School Fund,
Proprietary Fund budgets and an Update to the
HUD Consolidated Plan and approves an annual
appropriation ordinance.
Mr. Bestpitch moved that Council concur in the recommendation of the City
Manager. The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
TAXES-REAL ESTATE VALUATION: A communication from the Director of
Real Estate Valuation advising that as prescribed by law, the Office of Real Estate
Valuation has completed the Annual General Reassessment Program for Fiscal Year
2002-03; "Change of Assessment Notices" were mailed to property owners on
January 18, 2002; the real estate tax base increased approximately 3.3 per cent due
to this year's annual reassessment; overall, the general reassessment program and
new construction indicate growth of 5.3 per cent in the real estate tax base to
July 1, 2002; and last year's growth was 5.4 per cent, was before Council.
It was further advised that individual property assessments vary widely from
the City wide average of 3.3 per cent; most assessment changes will range from 3
per cent to 7 per cent, with a majority at 5 per cent, or less; if a property owner made
improvements to the property during the year that increased its value, the property
owner may receive an increase higher than others; and assessment appeals will be
conducted from January 18 through February 15, 2002.
Mr. Bestpitch moved that the communication be received and filed. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ........................................................................................... -0.
ZONING-HUMAN DEVELOPMENT-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Glenn D. Radcliffe and Pam Kestner-Chappelear as members of the
Human Services Committee for terms ending June 30, 2002; and
Kermit E. Hale and Benjamin S. Motley as members of the Board of
Zoning Appeals for terms ending December 31, 2004.
Mr. Bestpitch moved that the reports of qualification be received and filed.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
REGULAR AGENDA
PUBLIC HEARINGS: None.
4
PETITIONS AND COMMUNICATIONS:
ACTS OF ACKNOWLEDGEMENT: Vice-Mayor Carder introduced a proposal
entitled, "Roanoke Shining Stars Recognition", which is a program designed to
recognized the good deeds of citizens. He requested that the matter be referred to
the City Manager for recommendation to Council.
It was the consensus of Council to refer the matter to the City Manager for
report and recommendation.
BUDGET-TAXES: Vice-Mayor Carder introduced discussion with regard to
increasing the admissions tax on a City-wide basis for non-profit arts and cultural
organizations. He advised that he did not wish to cast any shadows on the City's
efforts at the 2002 Session of the Virginia General Assembly to increase the
admissions tax to ten per cent for civic center improvements; however, for
consideration during fiscal year 2002-03 budget study, he suggested that Council
engage in discussion regarding the impact of increasing the admissions tax, city
wide, by an additional two to three per cent, in order to provide funding for non-
profit cultural organizations that currently pay admissions taxes to the City. He
inquired as to the feasibility of increasing funding within the Cultural Services
Committee to return a portion of the funds to arts and cultural organizations.
Mr. White supported the referral to 2002-03 budget study; however, he
requested responses to the following questions/requests for information during
budget study:
In the event the City of Roanoke increases the admissions tax, would
Roanoke County be receptive to an increase in the County's
admissions tax?
A comparison of the City of Roanoke's admissions tax with cities of
comparable size (peer group cities) in the Commonwealth of Virginia.
How much of an increase in the admissions tax would be needed to
make a significant difference (i.e.: currently, the admissions tax
generates approximately $300,000.00, therefore, the tax would have to
be doubled in order to generate a significant amount of funds)?
If funding for cultural service agencies is increased, how could funding
also be increased for social service agencies (i.e.: through an increase
in the admissions tax or another source of revenue)?
Will funds be distributed to cultural service organizations based on
recommendations of the Roanoke Arts Commission?
How will additional admissions taxes be distributed (i.e.: if an
organization collects $17,000.00 in admissions taxes, will the agency
receive $17,000.00, or will all admissions taxes be included in a
specific category for distribution? How much in admissions taxes is
collected by each cultural organization?
Who pays the admissions tax (i.e.: percentage break down on the
number of City residents, non-City residents)?
It was the consensus of Council to refer the matter to fiscal year 2002-03
budget study.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
WATER RESOURCES: The City Manager advised that at the suggestion
of a Council Member, while the City of Roanoke is in a water conservation mode, she
would like to highlight suggestions by citizens for conserving water; hereupon,
Mr. Michael Brennan presented the "water tip of the week". He suggested that a
brick be placed in the toilet tank which acts as an instant water saver.
Council Member Harris advised that the Roanoke Valley Business Council and
the Roanoke Regional Chamber of Commerce recently adopted positions in support
of a regional water resource authority. He stated that the concept was discussed by
the previous Council approximately two years ago when the City was facing a water
shortage; however, Council has not officially taken a position directing the City
Manager to pursue the matter with Roanoke County and other jurisdictions, even
though such discussions are currently taking place. He inquired if the City Manager
believes that an official position by Council is in order with regard to ongoing
discussions for a regional water resource authority.
The City Manager responded that she believes she has the unanimous support
of Council to proceed with a detailed analysis of the details necessary to accomplish
the creation of a water and sewer authority, and the Director of Utilities has advised
that an outline will be provided of the necessary steps to be taken within 60 - 90
days. She stated that she, along with the Roanoke County Administrator, believe
that they have the support of their respective governing bodies to investigate a
regional water authority; she views the matter as a priority and both personally and
professionally believes that it is in the community's best interest. However, she
explained that establishing a water authority will not solve the community's long
term water issues, because alternative water sources for the future will have to be
explored.
The Mayor raised the following questions for response by the City Manager:
Is dredging a feasible alternative to increase water volume?
Is the digging of wells a feasible alterative to increase water supply?
ITEMS RECOMMENDED FOR ACTION:
BUDGET-PARKING FACILITIES: The City Manager submitted a
communication advising that effective December 17, 2001, the City contracted with
Central Parking Systems of Virginia, Inc., d/b/a AIIright Roanoke Parking, Inc.
(AIIright) for management and operation services for the new Gainsboro Parking
Garage and Gainsboro surface parking area, effective until July 31, 2002; AIIright
also operates and manages all other City owned and/or controlled parking facilities
under a five year contract which is effective until July 31, 2002; prior to opening of
the Gainsboro Parking Garage and Gainsboro surface parking area, the City's
Norfolk Avenue surface parking lot was utilized by Norfolk Southern as part of an
agreement in which the railroad provided a like number of spaces for use by the
Roanoke Higher Education Center; now that parking will be available with the
opening of the Gainsboro Parking Garage and the Gainsboro surface parking area,
the Norfolk Avenue surface parking lot has been reopened to public use and will
again be managed and operated for the City by AIIright Roanoke Parking; and in
order to provide for appropriate accounting for management and operation of the
Gainsboro Parking Garage, the Gainsboro surface parking area and the Norfolk
Avenue surface parking lot, revenue estimates and expense budgets need to be
established as identified in an attachment to the communication.
The City Manager recommended that Council adopt an ordinance to
appropriate funds and establish revenue estimates for the Gainsboro Parking
Garage, the Gainsboro surface parking area and the Norfolk Avenue surface parking
lot.
Mr. Hudson offered the following emergency budget ordinance:
(#35709-012202) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Transportation Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 356.)
Mr. Hudson moved the adoption of Ordinance No. 35709-012202. The motion
was seconded by Mr. Carder:
Council Member Bestpitch advised that the contract for renewal of operating
City parking facilities will be addressed in August 2002, and inquired as to the
process for addressing terms and conditions in renegotiating the contract,
specifically, the time frame for addressing issues of concern prior to advertising for
proposals.
The City Manager advised that as an organization, the City of Roanoke has not
been as mindful of parking as an economic development tool as it should be. She
stated that City staff will investigate whether or not the City should take over
management of its parking facilities since there are cities that operate break even
and/or positive venues. She expressed concern with regard to the appearance of
Roanoke's parking garages, lack of maintenance and the image that is portrayed
under the current arrangement. She encouraged the Members of Council to provide
their input as soon as possible since it is anticipated to advertise for proposals by
March 1, in order to provide sufficient time for proper evaluation of proposals.
Ordinance No. 35709-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor requested information benchmarking the City of Roanoke with
other City-owned parking facilities in the state.
(At this point, Council Member Wyatt left the meeting.)
BUSES-COMMUNICATIONS DEPARTMENT-LEASES: The City Manager
submitted a communication advising that the Greater Roanoke Transit Company
(GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell
Avenue S. W., and leases office space within the facility; GRTC currently leases
2,245 square feet of space on the second floor to the City of Roanoke, for a total
annual rent of $8,217.50, which space is used for the Department of Technology's
computer workstation support and offices; the five year lease agreement, which
expires on January 31,2002, has no option years available, however, the Citywishes
to enter into a new lease agreement beginning February 1,2002, for two years, with
an option for three additional years; the City intends to use the adjacent additional
1,380 square feet of space which is connected to the above mentioned 865 square
feet to provide storage for approximately 300 older PCs that are to be replaced in the
PC Replacement Program and the staging/set-up of 300 new PCs; and warehouse
space is no longer available at the Public Works Service Center which means that
total square footage to be used by the City in the proposed lease agreement is 2,245
square feet.
It was further advised that GRTC has agreed with the City that for the first five
months of the lease agreement, February 1, 2002 through June 30, 2002, annual
rental cost will be the same as the prior lease rate, $9.50 per square foot for the
original 865 square feet of finished space, for a total cost of $3,423.95; and for the
next seven months, July 1,2002 through January 31,2003, rental cost will be $10.00
per square foot for the entire 2,245 square feet since the City will use both the
finished and unfinished spaces, for a total cost of $13,095.83, or a total rental cost
for the first year of $16,519.78
It was noted that annual rent for the remaining years is as follows:
Year2 (211103-1131104) $10.50/sq. ft. X 2,245 sq. ft. = $23,572.50
Option Year 1 (211104-1131105) $11.00/sq. ft. X 2,245 sq. ft. = $24,695.00
Option Year2 (211105-1131106) $11.50/sq. ft. X 2,245 sq. ft. = $25,817.50
Option Year 3 (211106-1131107) $12.00/sq. ft. X 2,245 sq. ft. '- $26,940.00
Funding for the remainder of fiscal year 2002 is available in Account No.
013-430-1601-3075 and will be included in the recommended operating budgets for
the Department of Technology, Account No. 013-430-1601-3075, for fiscal years 2003
through 2007.
The City Manager recommended that she be authorized to execute a lease
agreement between the City of Roanoke and the Greater Roanoke Transit Company
for term and rental cost as set forth above in a form to be approved by the City
Attorney.
Mr. Bestpitch offered the following resolution:
(#35710-012202) A RESOLUTION authorizing the City Manager to enter into an
agreement with the Greater Roanoke Transit Company for the lease of office space
at the Campbell Court Transportation Center, for use by the Roanoke City
Department of Technology, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 65, page 358.)
Mr. Bestpitch moved the adoption of Resolution No. 35710-012202. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith .............................................................................................. -6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
FLOOD REDUCTION/CONTROL-PURCHASE/SALE OF PROPERTY-PARKS AND
RECREATION: The City Manager submitted a communication advising that since
1997, the City of Roanoke has purchased flood-prone homes on over 16 acres of
land within 34 land parcels in the Garden City neighborhood; the purchases were
made possible through the Hazard Mitigation Grant Program (HMGP), and
acquisition was based upon a 75 per cent Federal and 25 per cent local match; and
once purchased, the properties were turned over to the Department of Parks and
Recreation for future recreational use; another parcel of land located between
Garden City Boulevard and Bandy Road, S. E., is now for sale, Official Tax No.
4260518, located between properties currently owned by the City; and upon
purchase, the combined property will be used for much-needed athletic fields within
southeast Roanoke.
It was further advised that the property owner has agreed to sell the parcel of
land for $12,000.00, which is slightly under the assessed value; Parks and
Recreation Department staff have met with the Garden City Civic League and the
Garden City Recreation Club to present concept plans for a high-school sized
football/soccer field and a youth baseball field; and both groups fully endorse the
proposal; while the Hazard Mitigation Grant Program has concluded, full funding of
$12,000.00 is available via City matching funds previously allocated to the Grant
Program in Account No. 008-052-9696 (Garden City Property Relocation Program);
and purchase is subject to title search on the property and an acceptable
environmental site inspection.
The City Manager recommended that Council authorize the purchase of
property identified as Official Tax No. 260518.
Mr. Carder offered the following ordinance:
(#35711-012202) AN ORDINANCE authorizing the acquisition of certain flood-
prone property located in Garden City from surplus local matching funds remaining
after closure of the Federal Emergency Management Agency's (FEMA) Hazard
Mitigation Program grant; upon certain terms and conditions; and dispensing with
the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 359.)
Mr. Carder moved the adoption of Ordinance No. 35711-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
TRAFFIC-BUDGET-PARKS AND RECREATION-STREETS AND ALLEYS: The
City Manager submitted a communication advising that over the past two years,
several functions performed by the Department of Parks and Recreation have been
reassigned to other City departments, in order to allow Parks and Recreation to
focus on its primary mission of supporting parks, recreational facilities and
programs; responsibility for the weed control program was transferred to Planning
and Code Enforcement in the year 2000, and, in early 2001, street sweeping
responsibilities were moved to the Streets and Traffic division; and on
October 1, 2001, alley maintenance and median and right-of-way mowing were
transferred to Streets and Traffic, with 22 positions moved from Parks and
Recreation to support the activities.
It was further advised that funds from Parks and Recreation need to be
transferred to the Streets and Traffic Department to cover expenses for the
remainder of the fiscal year, in the total amount of $575,641.00, which includes all
monies to cover Personal Services and Operating Expenses for median and
right-of-way mowing for the remainder of the current fiscal year, with two
exceptions: tipping fees to the Roanoke Valley Resource Authority and Motor Fuels
& Lubricants; equitable distribution of the two line items will be developed and
transferred through a City Manager transfer of funds; and the Office of Management
and Budget will address adjustments to Internal Services accounts through a City
Manager transfer of funds.
The City Manager recommended that Council approve the transfer of
$575,641.00 from corresponding object accounts (Nos. 001-620-4340 to
001-530-4110) for the fiscal year 2001-02 operating budget.
Mr. Carder offered the following emergency budget ordinance:
(#35712-012202) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 360.)
]!
Mr. Carder moved the adoption of Ordinance No. 35712-012202. The motion
was seconded by Mr. Bestpitch.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., expressed concern that funds
within the budget of the Parks and Recreation Department have not been used for
improvements to Washington Park, and inquired if the transfer of funds as proposed
by the City Manager will, in any way, endanger those funds that have been allocated
for Washington Park improvements.
The City Manager responded that the transfer of funds in no way affects any
monies previously set aside for Washington Park or any other City park, but relates
solely to maintenance of medians and other areas that have been assigned to the
Streets and Traffic Department.
Ordinance No. 35712-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ........................................................................................... -0.
(Council Member Wyatt was absent.)
PURCHASE/SALE OF PROPERTY-FLOOD REDUCTION/CONTROL: The City
Manager submitted a communication advising that the Roanoke River Flood
Reduction Project was proposed by the U. S. Army Corps of Engineers in 1984 and
approved by voter referendum on April 11, 1989; as part of the Local Cooperation
Agreement between the City of Roanoke and the Corps of Engineers for design and
construction, the City is required to acquire all necessary property rights, which
were authorized by Council pursuant to Ordinance Nos. 29733-91189 and
34629-010400; adjustments in the final alignment have created the need for
additional property rights not included in previous Council authorizations; and no
additional funds will be required for said property rights.
The City Manager recommended that she be authorized to execute the
appropriate documents to reserve easements on City-owned property and to acquire
additional property rights as necessary for construction of the project, said property
rights may be acquired by negotiation or eminent domain and may include fee
simple, permanent easements, temporary construction easements, rights-of-way,
licenses or permits, etc.
Due to a potential conflict of interest, the Mayor requested that the Vice-Mayor
preside over the above referenced item.
Mr. Bestpitch offered the following ordinance:
(#35713-012202) AN ORDINANCE providing for the acquisition of certain
property rights needed by the City in connection with the Roanoke River Flood
Reduction Project; providing for the City's acquisition of such property by
condemnation, under certain circumstances; and dispensing with the second
reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 363.)
Mr. Bestpitch moved the adoption of Ordinance No. 35713-012202. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White,
and Vice-Mayor Carder ...................................................................................... 5.
NAYS: None ............................................................................................. 0.
(Mayor Smith abstained from voting.) (Council Member Wyatt was absent.)
CITY CODE-ZONING-ARCHITECTURAL REVIEW BOARD: The City Manager
submitted a communication advising that a committee appointed by Council in
January, 2001, reviewed and submitted recommendations regarding the
restructuring of various City authorities, boards, commissions and committees;
many of the recommendations as set forth in a Committee report dated April 2, 2001,
have been implemented; the Committee recommended amendment of Section
36.1-640 of the Zoning Ordinance to delete certain requirements for members of the
Architectural Review Board ("ARB"), and on September 17, 2001, Council adopted
a resolution authorizing the filing of an amendment to the City Code by the City
Manager; currently, members of the Architectural Review Board are required to meet
certain eligibility requirements as set forth in the Zoning Ordinance, and Section
36.1-640 sets forth the following requirements for members, among other things:
"All members shall have an interest, competence or knowledge in
historic preservation. At least one (1) of the members appointed shall
be selected from the membership of the city planning commission, at
least two (2) members shall be registered architects, and at least one
(1) member shall be a person who has a demonstrated knowledge of
and interest in the history of the city."
]3
It was further advised that on October 18, 2001, Council held a public hearing
to consider the proposed amendment and tabled the matter for further study,
recommendation and report; and following further coordination with the City
Manager, City Attorney, two members of the Architectural Review Board and one
Council representative, the following revised amendment is proposed for further
consideration by Council:
"Sec. 36.1-640. Appointment, membership.
There is hereby created an architectural review board consisting
of seven (7) members appointed by majority vote of the city council.
Initially, one (1) member shall be appointed to serve a term ending
October 1, 1980, two (2) for a term ending October 1, 1981, two (2) for
a term ending October 1, 1982, and two (2) for a term ending
October 1, 1983. The council, at the time of initial appointment of the
board, shall designate the terms of the appointees after the expiration
of the initial term; and appointment shall be for a four-year term. Any
vacancy on the board shall be filled in the same manner as the original
appointment, for the unexpired term. Members of the board shall hold
no elected public office. ,~
,,,~,,,~,~;, o
~,~,/lllld~it~L~ll~.,,~:~ q./I ~IIUHI~M~ III IIIOLUII~ ~1~O~1 VGLIUII. ~L IGGOL UIIG
~ I~ UI LII~ III~IIIU~I O G~Ull It~U OIIGII U~ O~IQ~L~U IIUIII LIIG
-----~---~- -~'~- -~'-' -'---~ ...... ~--~-- Gt At least two (2)
lliGIIIUGIOIII~ UI LIIG ~IL~ ~IGIIIIIII~ ~UIIIIIIIOOIUII~
members, but not more than three (3) shall be registered arthitetts,
and at least one (1) member shall be a person who has demonstrated
knowledge of and interest in the histo~ of the tity.
In making appointments, City Council shall consider the
appointee's interest or competence in, or knowledge of, historic
preservation and the history of the city."
The City Manager recommended that Council approve an amendment to
Section 36.1-640, Code of the City of Roanoke (1979), as amended, as above set
forth.
Mr. Carder offered the following ordinance:
(#35714-012202) AN ORDINANCE amending and reordaining §36.1-640,
Appointment, membership, of Division 2, Architectural Review Board, of Article VII,
Administration, of Chapter 36.1, Zonin_c3, of the Code of the City of Roanoke (1979),
as amended, in order to eliminate certain qualifications for members of the
Architectural Review Board, and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 365.)
]4
Mr. Carder moved the adoption of Ordinance No. 35714-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith .............................................................................................. -6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
LANDMARKS/HISTORIC PRESERVATION: The City Manager submitted a
communication advising that a historic survey of the Grandin Village (1300-1500
blocks of Grandin Road and 1700-2000 blocks of Memorial Avenue) is being
conducted to determine if the area is eligible for listing on the Virginia Landmarks
Register and the National Register of Historic Places, the survey is being conducted
by a resident of the neighborhood as a volunteer project, and once an area is
surveyed, a "Preliminary Information Form" will be submitted to the Virginia
Department of Historic Resources (VDHR), which determines eligibility, an official
nomination is made once VDHR determines eligibility, but before a final decision is
made, the Virginia Department of Historic Resources will sponsor a public meeting
to inform property owners and solicit public comments on the proposed nomination;
and designation on the state and national registers provides many benefits, most
notably, historic designation makes State and Federal tax incentive programs
available, which can offset up to 45 per cent of the cost of rehabilitation.
It was further advised that the Grandin Theatre, which closed in November
2001, is included in the area to be nominated; the Grandin Theatre Foundation plans
to rehabilitate the structure and reopen the theater; the City of Roanoke has made
a significant financial commitment to the project and the availability of tax credit
incentives will enhance the Foundation's ability to successfully complete the
project; in addition, historic designation may encourage other property owners to
rehabilitate properties in the Grandin Village area and ensure continued viability of
the village center; the Vision 2001-2020 Comprehensive Plan supports the survey
and nomination of historic districts and recommends that the City of Roanoke
undertake a comprehensive inventory of historic properties and areas in the City and
consider historic districts, and further recommends that neighborhood and
stakeholder input be considered in the inventories, and encourages the City to
promote local, State and Federal incentives to encourage rehabilitation of historic
districts.
The City Manager recommended that Council adopt a resolution endorsing the
nomination of the Grandin Village area for inclusion on the Virginia Landmarks
Register and the National Register of Historic Places, and authorize the City Manager
to execute documents related to said nomination on behalf of the City.
Mr. Bestpitch offered the following resolution:
(#35715-012202) A RESOLUTION endorsing the inclusion of the Grandin
Village as a landmark on the Virginia Landmarks Register and the National Register
of Historic Places; and authorizing the City Manager to execute the appropriate
documents to include that area on the Virginia Landmarks Register and the National
Register of Historic Places.
(For full text of Resolution, see Resolution Book No. 65, page 366.)
Mr. Bestpitch moved the adoption of Resolution No. 35715-012202. The
motion was seconded by Mr. Carder.
Council Member Harris called attention to the difference between historic
designation and historic district, and advised that many Grandin Road
residents/business owners are pleased to be a part of a historic designation, but are
not interested in participating in a designated historic district. He inquired if the
recommendation before Council is a step toward City staff later recommending that
the area be declared a historic district.
Christopher Chittum, City Planner, advised that the intent is to nominate the
Grandin Road area for the National Register of Historic Places and the Virginia
Landmarks Register, and there are no plans to consider an H-1 or H-2 District. He
stated that communications will be forwarded to affected property owners and
workshops will be held in an effort to clarify any issues of misunderstanding.
Resolution No. 35715-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager submitted a
communication advising that the Virginia Department of Criminal Justice Services
(DCJS) provides grant funding for development and improvement of criminal justice
records systems; the Criminal Justice Records System Improvement grant provides
funds for automation of criminal justice systems, development of technology to
improve and enhance services to victims, development of interfaces that facilitate
exchange of information and assistance to localities in conversion to Incident Based
Reporting (IBR) systems; on December 26, 2001, DCJS awarded the City of Roa.qoke
Police Department with $165,400.00 ($41,350.00 of which must be a cash match from
the City) to automate IBR Field Reporting and data entry, thereby insuring quality
current data availability to officers and investigators; and the required City cash
match of $41,350.00 is available in Department of Technology, Account No.
013-430-9866-9003.
The City Manager recommended that Council accept the Criminal Justice
Records System Improvement Grant, in the amount of $165,400.00, and authorize
the City Manager to execute appropriate grant agreements; appropriate $124,050.00
from the Criminal Justice Record System Improvement Program and transfer
$41,350.00 from the Department of Technology Contingency Account, to an account
to be established by the Director of Finance in the Grant Fund.
Mr. Bestpitch offered the following emergency budget ordinance:
(#35716-012202) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Department of Technology and Grant Funds Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 367.)
Mr. Bestpitch moved the adoption of Ordinance No. 35716-012202. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
Mr. Bestpitch offered the following resolution:
(#35717-012202) A RESOLUTION authorizing the acceptance of a Criminal
Justice Records System Improvements Grant, Grant No. 02-A3869CR01, made to the
City of Roanoke by the Commonwealth of Virginia Department of Criminal Justice
Services and authorizing the execution by the City Manager of the conditions of the
grant and other grant documents.
(For full text of Resolution, see Resolution Book No. 65, page 369.)
Mr. Bestpitch moved the adoption of Resolution No. 35717-012202. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
17
SEWERS AND STORM DRAINS-BUDGET-EQUIPMENT-STREETS AND ALLEYS:
The City Manager submitted a communication advising that the projec'~ for
improvements and signalization at Airport Road/Municipal Road/Towne Square
Boulevard proposes improvement and signalization of the intersection of Municipal
Road and Airport Road, as well as Airport Road and Towne Square Boulevard, with
the installation of a major storm drain beneath Airport Road to be included; both the
signal project and the proposed storm drain project support the continuing
economic development of the area; traffic signal and roadway improvements will
result in increased traffic safety and efficiency of Airport Road and its intersections
with Municipal Road and Towne Square Boulevard; and the proposed storm drain
is part of the Innotech Expansion capital improvement project, which will provide a
regional storm water management facility for undeveloped properties.
The City Manager recommended that Council accept the bid of
Aaron J. Conner, General Contractor, Inc., in the amount of $997,261.40, with 150
consecutive calendar days of contract time, and reject all other bids received by the
City; transfer $54,258.00 from CMERP Appropriation to Building Reserve,~ and
$131,068.00 from Innotech Expansion, Account No. 008-052-9627, to Airport Road
Signals, Account No. 008-052-9577; and appropriate $45,542.00 from Capital Projects
Fund fund balance, $375,200.00 from Colonial Avenue Property Sale, $225,500.00
from 1999 Bonds for Economic Development, Account No. 008-052-9709, and
$134,552.00 from 1999 Bonds for Storm Drains, Account No. 008-052-9709, to Airport
Road Signals, Account No. 008-052-9577.
Mr. Carder offered the following emergency budget ordinance:
(#35718-012202) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Water and Capital Projects Funds Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 370.)
Mr. Carder moved the adoption of Ordinance No. 35718-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith .............................................................................................. -6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
Mr. Bestpitch offered the following emergency ordinance:
(#35719-012202) AN ORDINANCE accepting the bid of Aaron J. Conner,
General Contractor, Inc., for improvements to and signalization of two intersections
on Airport Road, Municipal Road and Towne Square Boulevard, and installation of
a major storm drain in the same area, upon certain terms and conditions and
awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 372.)
Mr. Bestpitch moved the adoption of Ordinance No. 35719-012202. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
SIDEWALK/CURB AND GUTTER-PARKS AND RECREATION-PUBLIC WORKS-
LIBRARIES: The City Manager submitted a communication advising that
specifications were developed and an Invitation for Bid were sent to 23 providers of
custodial/janitorial services for custodial services at the Main Library and branches,
Parks and Recreation buildings and Market Square Walkway, in accordance with
Chapter 23.1 Code of the City of Roanoke (1979), as amended; whereupon, the City
Manager recommended that Council accept the bids of Alabama Cleaning Service &
Supply Co., Inc. d/b/a Southern Management Co., Renu, Inc., and C & C FranchiSing,
Inc. d/b/a Jani-King of Richmond for a period of three years, with an option to renew
for two additional one year periods, said contracts be approved as to form by the
City Attorney; and that all other bids received by the City be rejected.
Mr. Carder offered the following resolution:
(#35720-012202) A RESOLUTION accepting certain bids made to the City for
providing custodial/janitorial services at the Main Library and branches, Parks and
Recreation buildings, and the Market Square Walkway; authorizing the proper City
officials to execute the necessary contracts for the work; and rejecting all other bids
made to the City.
(For full text of Resolution, see Resolution Book No. 65, page 374.)
Mr. Carder moved the adoption of Resolution No. 35720-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ 0.
(Council Member Wyatt was absent.)
CMERP-BUDGET-REFUSE COLLECTION-EQUIPMENT: The City Manager
submitted a communication advising that the Capital Maintenance and Equipment
Replacement Program (CMERP) has identified the need to replace one automated
compaction truck for use by Solid Waste Management; a Request for Proposals will
be issued in the near future for the 2002 Capital Equipment Lease; plans for the
lease are consistent with capital projects outlined in the City's Capital Maintenance
and Equipment Replacement Program (CMERP) as adopted by Council on
September 4, 2001, which includes a CMERP recommendation of $1,293,500.00 of
vehicular equipment earmarked to be financed from lease proceeds; another
$450,000.00 in lease financing is recommended to purchase personal computers;
and the entire lease amount is recommended to be $2,145,250.00, which includes the
above items, plus an allowance for other equipment to be recommended for lease
financing upon award of the lease to the bidder providing the lowest interest rate.
The City Manager recommended that Council appropriate $136,493.00 of
capital lease proceeds in advance of issuance and adopt a resolution declaring the
City's intent to reimburse itself from the proceeds of the capital lease upon
issuance, with the maximum amount anticipated to be reimbursed related to
purchase of an automated compaction truck being $136,493.00, and the maximum
amount of lease proceeds anticipated to be issued for all equipment under the
capital lease is $2,145,250.00; and further recommending acceptance of the bids of
Truck Enterprises Volvo, Inc., at a total cost of $82,993.00, for a cab/chassis, and the
bid of Mid-State Equipment Co., Inc., at a total cost of $53,500.00, for an automated
compaction body; and reject all other bids received by the City.
Mr. Carder offered the following emergency budget ordinance:
(#35721-012202) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Fleet Management Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 375.)
Mr. Carder moved the adoption of Ordinance No. 35721-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
2O
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
Mr. Bestpitch offered the following resolution:
(#35722-012202) A RESOLUTION accepting certain bids for the purchase of
a cab/chassis and automated compaction body, upon certain terms and conditions,
and rejecting all other bids made for such equipment.
(For full text of Resolution, see Resolution Book No. 65, page 376.)
Mr. Bestpitch moved the adoption of Resolution No. 35722-012202. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
Mr. Carder offered the following resolution:
(#35723-012202) A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds advanced pursuant to a tax-exempt equipment lease purchase
agreement for certain moneys to be appropriated by the City for expenditures in
connection with the purchase of equipment for the City; and providing for an
effective date.
(For full text of Resolution, see Resolution Book No. 65, page 377.)
Mr. Carder moved the adoption of Resolution No. 35723-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
CMERP-BUDGET-REFUSE COLLECTION-EQUIPMENT: The City Manager
submitted a communication advising that the Capital Maintenance and Equipment
Replacement Program (CMERP) has identified the need to replace three refuse rear
loading bodies and three refuse cab chassis for Solid Waste Management; it is
proposed to issue a Request for Proposals in the near future for the 2002 Capital
Equipment Lease; plans for the lease are consistent with capital projects outlined
in the City's Capital Maintenance and Equipment Replacement Program (CMERP) as
adopted by Council on September 4, 2001; included in the CMERP recommendation
was $1,293,500.00 of vehicular equipment earmarked to be financed from lease
proceeds; another $450,000.00 in lease financing is recommended to purchase
personal computers which was done in the prior fiscal year; and the entire
recommended lease amount is $2,145,250.00, which includes the above referenced
items, plus an allowance for other equipment to be recommended for lease financing
upon award of the lease to the bidder providing the lowest interest rate.
The City Manager recommended that Council appropriate $427,530.00 of
capital lease proceeds in advance of issuance and adopt a resolution declaring the
City's intent to reimburse itself from the proceeds of the capital lease upon
issuance, the maximum amount anticipated to be reimbursed regarding purchase
of refuse rear loading bodies and cab/chassis is $427,530.00, and the maximum
amount of lease proceeds anticipated to be issued for all equipment under the
capital lease is $2,145,250.00; and accept the bids of Bilthuis & Associates, Inc.,
LLC, at a total cost of $112,869.00 for three refuse rear loading bodies, and Cavalier
Equipment Corporation, at a total cost of $314,661.00, for three refuse cab/chassis;
and reject all other bids received by the City.
Mr. Bestpitch offered the following emergency budget ordinance:
(#35724-012202) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Fleet Management Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 378.)
Mr. Bestpitch moved the adoption of Ordinance No. 35724-012202. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
Mr. Carder offered the following resolution:
(#35725-012202) A RESOLUTION accepting certain bids for the purchase of
refuse cab/chassis and refuse rear loading bodies, upon certain terms and
conditions, and rejecting all other bids made for such equipment.
(For full text of Resolution, see Resolution Book No. 65, page 379.)
Mr. Carder moved the adoption of Resolution No. 35725-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith .............................................................................................. -6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
CITY CLERK:
SCHOOLS: A report of the City Clerk advising that pursuant to Chapter 9,
Education, Code of the City of Roanoke (1979), as amended, establishing a
procedure for the election of School Trustees, the three-year terms of office of
Charles W. Day and Brian J. Wishneff as Trustees of the Roanoke City School Board
will expire on June 30, 2002; and Mr. Day is ineligible to serve another term
inasmuch as he has served three consecutive three year terms of office.
It was further advised that pursuant to Section 9-16, of the City Code, on or
before February 15 of each year, Council shall announce its intention to elect
Trustees of the Roanoke City School Board for terms commencing July 1 through:
(1) public announcement of such intention at two consecutive regular sessions of
the Council and (2) advertisement of such intention in a newspaper of general
circulation in the City twice a week for two consecutive weeks; Section 9-17 of the
City Code provides that applications must be filed in the City Clerk's Office by
March 10 of each year, however, since March 10, 2002, falls on Sunday and City
offices will be closed, the deadline for receipt of applications will be Friday, March 8
at 5:00 p.m; application forms will be available in the City Clerk's Office and may be
obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday through Friday; and
information describing the duties and responsibilities of School Trustees will also
be available.
Without objection by Council, the Mayor advised that the report would be
received and filed.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting appropriation of funds to the following school accounts, was before
Council.
$57,700.00 for the Technology Literacy Challenge Grant to provide
individual competencies and training in instructional technology to
teachers in grades K-2, in order to improve the academic and
technological achievement of the district's primary students, which
continuing grant program will be 100 per cent reimbursed by Federal
funds.
$110,706.00 for the Flow Through program, to provide aid for the
education and guidance of handicapped students, which continuing
program will be 100 per cent reimbursed by Federal funds.
$42,919.00 to provide for purchase of capital equipment at Fairview
Elementary School, which funding will be provided from VPSA Bonds
approved for the project.
$59,401.00 to provide for purchase of capital equipment at Fishburn
Park Elementary School, which funding will be provided from VPSA
Bonds approved for the project.
A report of the Director of Finance recommending that Council concur in the
request of the School Board, was also before the body.
Mr. Bestpitch offered the following emergency budget ordinance:
(#35726-012202) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 School and School Capital Projects Funds Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 380.)
Mr. Bestpitch moved the adoption of Ordinance No. 35726-012202. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith .............................................................................................. -6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
BUILDINGS/BUILDING DEPARTMENT-PARKS AND RECREATION-SCHOOLS:
A report of the City Planning Commission advising that on October 18, 2001, the
Planning Commission considered the Comprehensive Development plan for the
Roanoke Academy of Mathematics and Science at 1122 19th Street, N. W., and
approved the plan; the Board of Zoning Appeals granted a special exception permit
for the school, finding that the proposed construction furthered the intent of the
Comprehensive Plan, and complied with standards for a special exception permit
as set forth in the City's Zoning Ordinance; on December 20, 2001, the City Planning
Commission held a public hearing to consider the project with respect to its
compliance with the Comprehensive Plan, at which time staff recommended that the
public facility was in accord with the Vision 2001-2020 Comprehensive Plan and
noted that at least three acres of park land used by the proposed facility was to be
replaced by the City (as required by the Federal Government since JFK Park had
been acquired with Federal monies) and no decision has been made by the City
regarding disposition of the existing school facility.
It was further advised that in December, the School Board adopted a
resolution notifying the City that the existing building would no longer be used as
a school and would be available for other purposes after the new facility is
completed; City Planning Commission members discussed disposition of the school
and recommended that the City carefully consider the park replacement matter, as
well as disposition of the facility, to ensure that the neighborhood is informed and
that the City does not incur unnecessary or additional costs for demolition or repairs
to the existing building; and Vision 2001-2020 notes that a new school is to be
constructed in the Melrose Rugby neighborhood.
The City Planning Commission recommended that Council find that the
proposed school facility is in accord with Vision 2001-2020, the Comprehensive Plan
for the City of Roanoke. It was advised that the proposed facility is noted in the
Comprehensive Plan, and the facility's character and features are in keeping with the
recommended policies and design principles for development.
Mr. Hudson offered the following resolution:
(#35727-012202) A RESOLUTION finding that the proposed location of the
Roanoke Academy of Math and Science at 1122 19th Street, N. W., is substantially in
accord with Vision 2001-2020, the City's Comprehensive Plan.
(For full text of Resolution, see Resolution Book No. 65, page 383.)
Mr. Hudson moved the adoption of Resolution No. 35727-012202. The motion
was seconded by Mr. White and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, advised
that at the December 2001 School Board meeting, the Board approved a resolution
regarding the Roanoke Academy of Mathematics and Science (RAMS), and
requested that Council dedicate 8.5 acres of land at 19th Street and Andrews Road,
a portion of which is currently known as Kennedy Park, for school use on or about
April 2002. He stated that in November 2000, the School Board approved a
recommendation to construct a new RAMS on the Kennedy Park site, rather than
renovating its current location, based upon the rationale that a new school facility
will avoid moving 350 students, given the time involved to construct a new building
over a period of approximately two years, and will enable construction of a modern
state-of-the-art facility, since the existing facility was constructed as a multi-level
junior high school.
Dr. Harris stated that the cost of the project is $10.2 million, project funding
includes $1 million from the 1999 capital bond issue and the balance of $9.12 million
would be equally shared by the City and the School Board, with $1.3 million in
Qualified Zone Academy Bonds (QZAB) which have been secured for equipment and
technology. He noted that included in the cost of the facility is $500,000.00 for
demolition of the current RAMS building, and if approved by Council, the School
Board would turn the land over to the City where the current RAMS structure is
located, and the City would determine future use of the facility. Due to certain
restrictions imposed by the Federal Government when the area was turned into park
land and given to the City, he advised that the School Board has worked in
conjunction with the City Attorney's Office to take the necessary steps to have the
property turned over to the City in order for the City to dedicate the property for
school purposes, and they are in the final stages of discussion with the Department
of the Interior with regard to green way property and certain other environmental
issues.
Dr. Harris advised that four community meetings have been held with staff and
citizens to present plans and to receive input, with only one major concern having
been expressed by two citizens regarding a drainage issue in an area located off of
Kennedy Park along 19th Street at its intersection with Andrews Road, which
concern has been discussed with the appropriate City department. He stated that
three citizens requested that the old facility at the corner of 19th Street and Carroll
Avenue be retained because of the value of the building to the community; and other
discussions addressed the need to use the building as a full use community facility.
Therefore, he noted that the size of the gymnasium in the new facility has been
increased to a full school gym with wooden floor and electric bleachers to
encourage community use, along with an expanded library media center, enhanced
technology that would be easily accessible by the community at night and on
weekends, hours of operation of the community would be expanded, and the
cafeteria would be expanded to include a stage; and an additional $750,000.00 has
been included in the City's Capital Plan to provide for a community use facility.
There was discussion with regard to whether demolition of the current RAMS
facility has been decided; whereupon, the City Manager advised that the budget was
developed with the expectation that the building would be demolished and returned
to the City as park land, but not necessarily acre for acre since construction of a
single story school requires more land than a high school. She stated that it is
believed that the proposed additional improvements to the new school more than
offset any loss that there might be to the community in demolishing the current
RAMS building.
Dr. Harris clarified that the School Board has recommended to the City
Manager that the current RAMS building be demolished in view of its current
condition.
Question was raised as to how much space is currently leased for various
programs by the school system; whereupon, Dr. Harris advised that the School
Board leases approximately 28,000 square feet of space in the former Celebration
Station building for the Noel C. Taylor Learning Academy and Maternal and Infant
Care Program, space is leased on Church Avenue for CITY School at $1.00 per year,
and space is also leased at the Higher Education Center for the Blue Ridge Academy
of Technology.
There was discussion as to whether the present RAMS building could serve
as the location for the Noel C. Taylor Learning Academy; whereupon, Dr. Harris
advised that the School Board chose to construct a new facility in lieu of renovating
the current RAMS building due to costs associated with bringing the building up to
acceptable standards in regard to heating, lighting and electrical amenities. He
stated that there could also be major asbestos removal costs, given the age of the
structure.
The Mayor inquired as to current utility costs incurred at the Roanoke
Academy for Mathematics and Science; whereupon, the Superintendent advised that
the information would be provided.
Mr. Harris offered the following resolution:
(#35728-012202) A RESOLUTION authorizing the Roanoke City School Board
to use approximately 8.5 acres of land on the corner of 19th Street and Andrews Road
for school use for the new Roanoke Academy of Mathematics and Science.
(For full text of Resolution, see Resolution Book No. 65, page 384.)
27
Mr. Harris moved the adoption of Resolution No. 35728-012202. The motion
was seconded by Mr. White.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., inquired about possible re-use
of the present RAMS building when the new school facility is constructed. She
advised that it is distressing to hear that the City has already decided to demolish
the building, despite the fact that the area around the structure can be used for park
purposes, with an accessible green way located in close proximity. She called
attention to other structures that have been rehabilitated and reused, and advised
that historic preservation, rehabilitation and reuse should be advocated before a
decision is made to demolish the building. She suggested that the School Board
retain the RAMS building and recommend a reconstructed reuse that would benefit
the entire community, and specifically the black community. She stated that many
structures in the black community have been destroyed, whereas, numerous
buildings in other parts of the community have been retained; therefore, she
requested that the RAMS facility be retained as an important symbol of Roanoke's
history for all citizens to enjoy.
Following further discussion, the City Manager advised that she has spoken
with the Members of Council regarding the matter over a period of months, and her
position has been that additional funds should be allocated to a new elementary
school; therefore, it was her recommendation that Council appropriate an additional
$750,000.00 for an improved elementary school, with the understanding that the
current RAMS building would be demolished, and $500,000.00 was included for that
purpose. She explained that the plan, as presented to the community, was that the
current RAMS building would be demolished and the land would be returned to
some form of park use; however, if Council chooses to take a different course of
action, such action should be shared with the community.
Resolution No. 35728-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith .............................................................................................. -6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
PARKS AND RECREATION-NEIGHBORHOOD ORGANIZATIONS: A report of
the City Planning Commission advising that on October 17, 2001, the Acting Director
of Parks and Recreation advised that the Wasena Neighborhood Forum had
requested that Oak Park be renamed Triangle Park; Wasena residents have referred
to the park as "Triangle" for years because of its shape; and on November 15, 2001,
the Ordinance and Names Committee of the City Planning Commission
recommended changing the name from Oak Park to Triangle Park.
The City Planning Commission recommended that Oak Park be renamed to
Triangle Park.
Mr. Bestpitch offered the following resolution:
(#35729-012202) A RESOLUTION renaming Oak Park, located in the Wasena
Neighborhood, to Triangle Park.
(For full text of Resolution, see Resolution Book No. 65, page 385.)
Mr. Bestpitch moved the adoption of Resolution No. 35729-012202. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION
RESOLUTIONS:
AND CONSIDERATION OF ORDINANCES AND
PURCHASE/SALE OF PROPERTY-DONATIONS/CONTRIBUTIONS-
ARMORY/STADIUM-ROANOKE CIVIC CENTER: Ordinance No. 35691, accepting the
donation of a parcel of land described as Official Tax No. 3070318 from
Calvin W. and Mary C. Powers and Theodore J. and Judy P. Sutton, to be used as a
site for a multipurpose stadium/amphitheater facility, having previously been before
the Council for its first reading on Monday, December 17, 2001, read and adopted on
its first reading and laid over, was again before the body, Mr. Bestpitch offering the
following for its second reading and final adoption:
(#35691-012202) AN ORDINANCE authorizing the City Manager's acceptance
of a donation to the City of Roanoke of a parcel of land identified as Official Tax No.
3070318, and expressing appreciation to Calvin W. and Mary C. Powers and
Theodore J. and Judy P. Sutton for the donation.
(For full text of Ordinance, see Ordinance Book No. 65, page 354.)
Mr. Bestpitch moved the adoption of Ordinance No. 35691-012202. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
CITY CODE-BUILDINGS/BUILDING DEPARTMENT: Council having instructed
the City Attorney to prepare a measure discontinuing the Property Maintenance Code
Board of Appeals, inasmuch as requirements applicable to the Building Code Board
of Appeals also apply to the Property Maintenance Code Board of Appeals,
Mr. Carder offered the following ordinance:
(#35730-012202) AN ORDINANCE amending and reordaining §7-7, Building
code board of appeals created; composition, eliminating the exception of appeals
pursuant to the BOCA National Property Maintenance Code from the jurisdiction of
the building code board of appeals, and repealing §7-8, Property maintenance code
board of appeals; created; composition, Article II, Building Code, Chapter 7, Building
Regulations, of the Code of the City of Roanoke (1979), as amended; and dispensing
with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 386.)
Mr. Carder moved the adoption of Ordinance No. 35730-012202. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
TRAFFIC-PARKS AND RECREATION-LEGISLATION: Council Member Harris
called attention to legislation introduced (House Bill 460) by Delegate Morgan Griffith
at the 2002 Session of the Virginia General Assembly which would limit the use of
15 passenger vans for the transportation of youth.
3O
Following discussion of the matter, Mr. Harris moved that Council go on
record in support of the spirit and intent of House Bill 460, and that the City Attorney
be requested to communicate the City's support to the City's legislative liaison,
Thomas A. Dick. The motion was seconded by Mr. Hudson and adopted.
Council Member Harris requested that the City Manager report to Council on
the City of Roanoke's use of 15 passenger vans for transportation purposes.
FIRE DEPARTMENT: Council Member Hudson requested that the City
Manager provide information on costs incurred, or to be incurred, with regard to
providing state-of-the-art equipment for the City's proposed new fire stations.
OATHS OF OFFICE-COMMITTEES-POLICE DEPARTMENT-TOWING
CONTRACT: The Mayor advised that there is a vacancy on the Towing Advisory
Board created by the resignation of Sergeant C. A. Karr, and called for nominations
to fill the vacancy.
Mr. Carder placed in nomination the name of Officer Harold F. Wallick.
There being no further nominations, Officer Harold F. Wallick was appointed
as a member of the Towing Advisory Board, to fill the unexpired term of Sergeant
C. A. Karr, resigned, ending June 30, 2003, by the following vote:
FOR OFFICERWALLICK: Council Members Bestpitch, Harris, Carder, Hudson,
and Mayor Smith ............................................................................................... 5.
(Council Member Wyatt was absent.) (Council MemberWhite was out of the Council
Chamber when the vote was recorded.)
Mr. Carder moved that the City residency requirement be waived for Officer
Wallick. The motion was seconded by Mr. Bestpitch and adopted.
CITY MANAGER COMMENTS:
SIDEWALK/CURB AND GUTTER-CITY PROPERTY-SNOW REMOVAL: The City
Manager commended City staff on snow removal efforts on Saturday,
January 19, 2002. When there is a snow event, she advised that it is the
responsibility of the property owner to clear the sidewalk in front of the residence
as soon as possible following the snow, and requested the cooperation of
Roanoke's citizens.
At this point, the Mayor advised that RVTV Channel 3 coverage of the City
Council meeting would conclude.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard; it is a time for informal
dialogue between citizens and Council Members, and matters requiring referral to
the City Manager will be referred for response, report and recommendation to
Council.
There were no requests by citizens to speak.
At 4:45 p.m., the Mayor declared the meeting in recess until 7:00 p.m., in the
City Council Chamber.
On Tuesday, January 22, 2002, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
the following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, C. Nelson Harris,
William H. Carder, Linda F. Wyatt, W. Alvin Hudson, Jr., William White, Sr., and Mayor
Ralph K. Smith .................................................................................................. 7.
ABSENT: None ........................................................................................ -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Council Member
William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led
by Scout Troop #5.
PUBLIC HEARINGS:
NEWSPAPERS-LEASES-AIR RIGHTS: Pursuantto notice of advertisement for
bids for lease of air rights and easement for support columns located in the City of
Roanoke over a portion of Second Street, S. W., which bids were to be received in
the City Clerk's Office until 4:30 p.m., on Tuesday, January 22, 2002, and to be held,
unopened, by the City Clerk until 7:00 p.m., at which time all bids would be publicly
opened and read before the Council, the matter was before the body.
The Mayor inquired if there were any questions with regard to the opening of
the bids. There being no questions, he instructed the City Clerk to proceed with the
opening of the bids; whereupon, the City Clerk advised that only one bid was
received prior to the deadline for receipt of bids, from the Times World Corporation,
in the amount of $8,500.00, for a term commencing January 17, 2002 and ending
January 17, 2062.
Without objection by Council, the Mayor advised that the bid of the Times
World Corporation would be held in abeyance pending the next item on the agenda
which is a public hearing on the proposal of the City of Roanoke to grant, by
ordinance, additional air rights, and an easement for support columns located in the
City of Roanoke over a portion of Second Street, S. W., for a term beginning as soon
as all legal requirements have been met and ending on January 22, 2062, to provide
sufficient area and space for a crosswalk in connection with expansion of the
facilities of the Times-World Corporation.
Legal advertisement of the public hearing was published in
The Roanoke Times on Tuesday, January 8, 2002 and Tuesday, January 15, 2002,
and in The Roanoke Tribune on Thursday, January 17, 2002.
The City Manager submitted a communication advising that the Times-World
Corporation, a subsidiary of Landmark Communications, Inc., (the Times) has been
publishing newspapers from its present location in downtown Roanoke since 1914;
a new production facility will be constructed on property across Second Street; a
crosswalk above Second Street between Campbell Avenue and Salem Avenue
between the existing building and the proposed expansion is needed to provide
efficient access to the new production facility; the Roanoke Times has requested a
lease of air rights, together with an easement for support columns (including the
right to construct, maintain, repair, replace and remove) within the right-of-way of
Second Street, S. W., for the structure to be constructed within the requested air
rights to be leased for a term of 60 years, which is the limit allowed by the
Constitution of Virginia; the bid for license payment is recommended to be a one-
time fee of not less than $8,500.00, which value was established by applying 50
per cent of the value per square foot of surrounding properties to the 1,312.5 square
foot footprint of the area to be leased.
It was further advised that the crosswalk will be one level, located within the
defined airspace above Second Street, a minimum of 18 feet above the street and
extending upward for a distance of approximately 24 feet; potential lease of air
space and easement for columns of support for the crosswalk must be advertised
and the successful bidder is required to reimburse the City for the cost of
advertising a public hearing; City staff recommends authorization of the lease of air
rights and easement for the structure, including a provision for removal of the
33
structure should the use terminate, if the structure is allowed to deteriorate
unreasonably, or is damaged to the point that its owners do not wish to repair it; the
successful bidder will be required to obtain a performance bond naming the City of
Roanoke as obligee or insured party in the event the lessee does not demolish or
remove the structure as required in the lease; initial bond amount shall be
$250,000.00, to be reviewed every five years and adjusted as necessary by mutual
agreement of the parties; the successful bidder shall also be responsible for utilities,
maintenance and lighting of the structure, and installation and maintenance of any
and all lighting which may be required under the structure or on the structure in
order to provide adequate lighting for that portion of the street which would pass
under the structure; and indemnification and general liability insurance, bodily
injury, and property damage liability insurance coverage, with the City named as
additional insured, shall be provided by the successful bidder.
The City Manager recommended, following the public hearing and opening of
bids, that Council authorize execution of a lease for a term of 60 years for said air
rights and easement for support columns, to allow construction of a crosswalk 18
feet above Second Street, S. W., and extending upward for a distance of
approximately 24 feet between Campbell and Salem Avenues, S. W., for a one time
consideration of not less than $8,500.00, the successful bidder to be responsible for
preparing all appropriate legal documents, in a form to be approved by the City
Attorney, including provision for a performance bond to assure demolition of the
structure, if necessary, and authorize award of such lease and easement to the
successful bidder, with the City reserving the right to reject all bids.
Mr. Bestpitch offered the following ordinance:
(#35731-012202) AN ORDINANCE authorizing a lease between the City of
Roanoke and the Times World Corporation, for the lease of certain airspace over
Second Street, S. W., to provide sufficient area and space for the construction of a
crosswalk in connection with the expansion of the facilities of the Roanoke Times,
and an easement for the location within the right-of-way of Second Street of support
columns for the crosswalk to be constructed, for a term of sixty (60) years; and
dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 387.)
Mr. Bestpitch moved the adoption of Ordinance No. 35731-012202. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter. There being none, Ordinance No.
35731-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ 0.
The Mayor declared the public hearing closed.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Tuesday, January 22, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Timothy Sarver to permanently vacate, discontinue and
close that certain alleyway running in an easterly direction from 27th Street, N. W.,
for a distance of approximately 53 feet, more or less, and lying between parcels of
land bearing Official Tax Nos. 2410401 and 2410414, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, January 4, 2002 and Friday, January 11,2002, and in
The Roanoke Tribune on Thursday, January 17, 2002.
A report of the City Planning Commission advising that the alley proposed for
closure is a paper alley that has not been developed; and the petitioner owns both
parcels of land adjoining the alley and wishes to vacate the alley to allow for
expansion of his business, Sarver Hydraulics, was before Council.
The City Planning Commission recommended approval of the request, subject
to certain conditions.
Mr. Bestpitch offered the following ordinance:
(#35732-012202) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 389.)
Mr. Bestpitch moved the adoption of Ordinance No. 35732-012202. The motion
was seconded by Mr. Harris.
Timothy Sarver, petitioner, appeared before Council in support of his request.
The Mayor inquired if there were persons present who would like to address
Council with regard to the matter. There being none, Ordinance No. 35732-012202
was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor declared the public hearing closed.
GREENWAY SYSTEM-TEA-21-ROANOKE PASSENGER STATION RENOVATION
PROJECT: Pursuant to instructions by Council, the City Clerk having advertised a
public hearing for Tuesday, January 22, 2002, at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider previously received applications for Federal
funds made available through the Transportation Equity Act for the 21 st Century for
transportation enhancement projects in Fiscal Year 2002-03, the matter was before
the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, January 6, 2002 and Sunday, January 13, 2002, and
in The Roanoke Tribune on Thursday, January 17, 2002.
A communication from the City Manager advising that the Transportation
Equity Act for the 21st Century (TEA-21) was signed into Federal law in June !998,
which action reauthorized the Federal surface transportation programs for six years,
from fiscal year 1998 to 2003, replacing the Intermodal Surface Transportation
Efficiency Act (ISTEA); the law provides $215 billion in spending authority for
highways and transit, including $3 billion for transportation enhancement projects;
TEA-21 requires State departments for transportation to set aside ten per cent of
their Surface Transportation Program (STP) allocation each year for transportation
enhancements, which includes activities such as facilities for pedestrians and
bicyclists (such as greenways) and rehabilitation of historic transportation
buildings; and the Virginia Department of Transportation (VDOT) held a public
meeting regarding the TEA-21 enhancement program on November 7, 2001, was
before Council.
It was further advised that any group or individual may initiate enhancement
projects; however, City Council and the Metropolitan Planning Organization must
endorse the applications prior to submittal to VDOT by the applicant on or before
January 31, 2002; two enhancement project applications have been received; i.e.:
Roanoke River Greenway and Roanoke Passenger Station Renovation and O.
Winston Link Museum; and the City Planning Commission received the requests on
December 20, 2001, and submitted a recommendation to Council under separate
cover.
The City Manager recommended that Council endorse, by separate resolution,
project applications submitted by the City of Roanoke for the Roanoke River
Greenway and Western Virginia Foundation for the Arts and Sciences for the
Roanoke Passenger Station and O. Winston Link Museum, and agree to pay the
respective percentages of the total cost for each project; if the City elects to cancel
the project, the City would reimburse VDOT for the total amount of costs associated
with any work completed on either project through the date of cancellation notice.
The City Manager further recommended that she be authorized to execute, on behalf
of the City, any City/State Agreements for project administration, subject to approval
of the project applications byVDOT, and that she be authorized to execute, on behalf
of the City, a legally binding agreement with the Western Virginia Foundation for the
Arts and Sciences (WVFAS), subject to approval of the application by VDOT,
requiring the WVFAS to be fully responsible for its matching funds, as well as all
other obligations undertaken by the City by virtue of the City/State Agreement.
Mr. White offered the following resolution:
(#35733-012202) A RESOLUTION requesting that the Commonwealth
Transportation Board establish an enhancement project for the Roanoke River
Greenway.
(For full text of Resolution, see Resolution Book No. 65, page 392.)
Mr. White moved the adoption of Resolution No. 35733-012202. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter. There being none, Resolution No.
35733-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
Mr. White offered the following resolution:
(#35734-012202) A RESOLUTION requesting that the Commonwealth
Transportation Board establish an enhancement project for Roanoke Passenger
Station Renovation and O. Winston Link Museum.
(For full text of Resolution, see Resolution Book No. 65, page 393.)
Mr. White moved the adoption of Resolution No. 35734-012202. The motion
was seconded by Mr. Carder and adopted by the following vote:
37
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor declared the public hearing closed.
BUILDINGS/BUILDING DEPARTMENT-CITY PROPERTY-LEASES-
COMMONWEALTH OF VIRGINIA BUILDING: Pursuant to instructions by Council, the
City Clerk having advertised a public hearing for Tuesday, January 22, 2002, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal to extend
the lease of a portion of City-owned property, known as the Commonwealth Building,
located at 210 Church Avenue, S. W., to the United States Federal Government,
General Services Administration, for a period of one year, the matter was before the
body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, January 13, 2002, and in The Roanoke Tribune on
Thursday, January 17, 2002.
A communication from the City Manager advising that the General Services
Administration (GSA) leases the second floor of the Commonwealth Building for use
of the Federal Bankruptcy Court and affiliated offices, which lease will expire on
January 31, 2002; the GSA is interested in continuing the lease, however, time
constraints and requirements mandated by Federal guidelines make it impossible
to execute a new lease by February 1, 2002, and for this reason, the GSA requests
that the City extend the current lease for one year; currently, the GSA leases twelve,
413 square feet, including the entire second floor and one office on the first floor;
current lease rate is $6.50 per square foot, plus $3.93 per square foot for operating
costs, with annual rent totaling $129,549.60; and the renewal of the lease involves
the same square footage and base rate per square foot, with the rate for operating
cost to increase according to the Consumer Price Index for 1982 - 1984 = 100, as a
condition of the current lease, was before Council.
The City Manager recommended, following the public hearing, that she be
authorized to offer and execute an extension of the existing lease between the City
of Roanoke and the General Services Administration, for a one year term to allow
sufficient time for the GSA and the City to negotiate terms and conditions for a new
lease agreement, commencing February 1,2002, and ending January 31,2003, with
a new lease agreement between the City and the GSA to be executed at the end of
the renewal.
Mr. Hudson offered the following ordinance:
(#35735-012202) AN ORDINANCE authorizing the extension of an existing
lease between the City of Roanoke and the General Services Administration of the
United States of America for the lease of certain space in the Commonwealth
Building, located at 210 Church Avenue, S. W., for a period of one year, authorizing
the City Manager to execute the requisite lease extension agreement, and
dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 394.)
Mr. Hudson moved the adoption of Ordinance No. 35735-012202. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter. There being none, Resolution No.
35735-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor declared the public hearing closed.
PURCHASE/SALE OF PROPERTY-BONDS/BOND ISSUES-ARMORY/STADIUM:
Pursuant to action by the Council, the City Clerk having advertised a public hearing
for Tuesday, January 22, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the proposed adoption of a resolution authorizing the City to contract
a debt and to issue general obligation public improvement bonds of the City, in the
principle amount of $830,000.00, for the purpose of providing funds to pay a portion
of the costs of a public improvement project of and for the City, consisting of
acquisition, construction and equipping of a new Stadium/Amphitheater, the matter
was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Tuesday, January 8, 2002, and Tuesday, January 15, 2002,
and in The Roanoke Tribune on Thursday, January 17, 2002.
The Director of Finance submitted a written report advising that Council
authorized the issuance of $56,245,000.00 of General Obligation Bonds to fund the
five year Capital Improvement Program, including $16,200,000.00 for the
Stadium/Amphitheater and $3,000,000.00 for improvements to the Civic Center;
Council was advised on November 5, 2001, that the City's bond attorney had issued
an opinion that the bonds for the South Jefferson Redevelopment Area and the Civic
Center met the Internal Revenue Service private activity tests and would be issued
as taxable bonds; the City recently received authority from the State of Virginia to
issue $12,000,000.00 of tax exempt Qualified Redevelopment Bonds (QRB's) to
finance the South Jefferson project, which will save the City at least $2,000,000.00
in interest payments over the life of the bonds; in addition to applying for and
receiving the QRB's, a strategy has been developed to finance Civic Center
improvements without having to issue taxable bonds; it is allowable, within Internal
Revenue Service guidelines, to spend a given percentage of the total amount of the
bonds on activities that would potentially benefit private enterprise; the allowable
amount relative to the 2002 bond issue totals $2,170,000.00, which could be applied
to the Civic Center project, thus, the City would have to issue only $830,000.00 of
taxable bonds to complete the $3,000,000.00 of Civic Center improvements.
It was further advised that in order to avoid issuing any taxable bonds, the
following solution is proposed: Approximately $1,800,000.00 has been designated
in cash for the Stadium/Amphitheater project; the remainder of the project will be
funded from $16,200,000.00 of bonds to be included in the 2002 issue; it is
recommended to increase the amount of bonds issued for the Stadium/Amphitheater
project by $830,000.00 and substitute a like amount of cash from the project to
complete funding needed for the Civic Center project; internally, accounting wise,
the Civic Center Fund will still be responsible for $3,000,000.00 of debt, as originally
planned, which approach will allow the City to achieve the total financing needed,
without issuing taxable bonds, thus, saving the City at least another $100,000.00 in
interest costs over the life of the bonds.
The Director of Finance recommended that Council adopt a resolution
authorizing issuance of an additional $830,000.00 in general obligation bonds for the
Stadium/Amphitheater and reducing the $3,000,000.00 of bonds previously
authorized for Civic Center improvements by $830,000.00. He advised that the total
bond issue will remain the same at $56,245,000.00.
Mr. Carder offered the following resolution:
(#35736-012202) A RESOLUTION authorizing the issuance of eight hundred
thirty thousand dollars ($830,000) principal amount of general obligations of the City
of Roanoke, Virginia, in the form of general obligation public improvement bonds
Of such City, for the purpose of providing funds to pay a portion of the costs of a
public improvement project of and for such City, consisting of the acquisition,
construction and equipping of a stadium/amphitheater; fixing the form,
denomination and certain other details of such bonds; providing for the sale of such
bonds; authorizing the preparation of a preliminary official statement and an official
statement relating to such bonds and the distribution thereof and the execution of
a certificate relating to such official statement; authorizing the execution and
delivery of a continuing disclosure certificate relating to such bonds; authorizing
and providing for the issuance and sale of a like principal amount of general
obligation public improvement bond anticipation notes in anticipation of the
issuance and sale of such bonds; otherwise providing with respect to the issuance,
4O
sale and delivery of such bonds and notes; and amending Resolution No. 35636-
110501 to provide for the sale of the bonds authorized for issuance hereunder
together with bonds authorized for sale pursuant to such Resolution No. 35636-
110501.
(For full text of Resolution, see Resolution Book No. 65, page 395.)
Mr. Carder moved the adoption of Resolution No. 35736-012202. The motion
was seconded by Ms. Wyatt.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter; whereupon, Ms. Evelyn D. Bethel, 35 Patton
Avenue, N. E., inquired if the stadium/amphitheater referred to in the proposed
resolution pertains to the stadium which is to be constructed north of Orange
Avenue, N.W. She also inquired as to whether Council's proposed action would
benefit private enterprise, and, if so, has the private enterprise entity been identified
by the City.
No other persons wishing to address Council, Resolution No. 35736-012202
was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
The Mayor declared the public hearing closed.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-FLOOD
REDUCTION/CONTROL: Pursuant to instructions by Council, the City Clerk having
advertised a public hearing for Tuesday, January 22, 2002, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal to convey, by exchange,
portions of City-owned property, identified as Official Tax Nos. 4030602 and 4030604,
which are vacant lots located on Piedmont Street, S. E., to the adjoining property
owners for necessary property rights, in connection with the Roanoke River Flood
Reduction Project, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, January 13, 2002, and in The Roanoke Tribune on
Thursday, January 17, 2002.
A communication from the City Manager advising that the Roanoke River
Flood Reduction Project was proposed by the U. S. Army Corps of Engineers in
1984, and approved by voter referendum on April 11, 1989; as part of the Local
Cooperation Agreement between the City and the Corps of Engineers for design and
4!
construction, the City is required to acquire all necessary property rights;
negotiations with three property owners on Piedmont Street have led to a proposal
to subdivide two City-owned parcels of land identified as Official Tax Nos. 4030602
and 4030604, to enable portions of the land to be conveyed to each of the adjoining
property owners as part of the consideration for the property to be acquired by the
City and remaining lot residuals have no real value to the City but enhance the
property of adjoining property owners, was before Council.
The City Manager recommended, following the public hearing, that she be
authorized to execute the subdivision plat and appropriate documents to convey the
subject property to the adjoining property owners as part of the consideration for
property to be acquired from three property owners, relative to the Roanoke River
Flood Reduction Project, with all documents to be approved as to form by the City
Attorney.
Mr. Bestpitch offered the following ordinance:
(#35737-012202) AN ORDINANCE authorizing the execution of a subdivision
plat and the conveyance of City-owned property in connection with the acquisition
of property for the Roanoke River Flood Reduction Project, upon certain terms and
conditions; and dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 409.)
Mr. Bestpitch moved the adoption of Ordinance No. 35737-012202. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter. There being none, Resolution No.
35737-012202 was adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Wyatt, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor declared the public hearing closed.
ARCHITECTURAL REVIEW BOARD-CHURCHES: The Architectural Review
Board, on November 8 and December 13, 2001, having heard a request on behalf of
Calvary Baptist Church for demolition of structures located at 503 Sixth Street, S. W.,
Official Tax Nos. 1113304 and 1113318, and having denied the request, an appeal of
the decision of the Architectural Review Board, submitted by Calvary Baptist
Church, pursuant to Section 36.1-622(d), Code of the City of Roanoke (1979), as
amended, was before Council.
The Architectural Review Board submitted a written report advising that
Section 36.1-348 of the Code of the City of Roanoke (1979), as amended, contains
specific requirements, for permitting demolition in an H-2, Neighborhood
Preservation District; i. e.:
(a) Loss of the structure would not be adverse to the district or to the
public interest by virtue of its uniqueness or its significance to the
district;
(b) Demolition would not have an adverse impact on the character and
surrounding environment of the district; and
(c) Where demolition is in conjunction with a proposed new use of the
site, such use satisfies the intent and standards of the H-2 district.
The Architectural Review Board advised that it was unable to make the above
findings and therefore could not approve the request of Calvary Baptist Church; the
Board was of the opinion that loss of the structure would be adverse to the district
by virtue of its uniqueness and its significance to the district, and demolition would
have an adverse effect on the character and surrounding environment of the district.
It was further advised that the Church, if aggrieved by the decision of the
Architectural Review Board, could appeal the decision, pursuant to Section 36.1-
622(d) of the Code of the City of Roanoke, (1979), as amended, within 30 calendar
days after a decision is rendered by the Architectural Review Board.
The Reverend Donna H. Britt, Pastor, Calvary Baptist Church, advised of the
need for convenient and appropriate parking; and, in planning for the future, the
Church engaged the services of a consultant to study parking needs. She stated
that without the type of parking amenities that today's drivers desire and expect, the
Church will not grow because today's drivers, both young and old, expect close
proximity and a sense of safety, neither of which currently exist at Calvary Baptist
Church. She further stated that on three occasions during the past few decades, the
congregation has considered the question of moving from its current location, but
for various reasons chose to remain at its present site; however, as' the
congregation ages, many of whom are elderly and in need of more convenient
parking, they have reached the point where parking is a paramount consideration.
She explained that while the City has proposed an alternative plan to save a portion
of one of the buildings in question, the plan would increase the cost to the Church
by thousands of dollars. She presented letters of support of the request of the
Church from the Jefferson Center, Scottish Rite Masonry, The Kazim Shrine Temple
and the League of Older Americans Area Agency on Aging.
Robert N.. Richert, 415 Allison Avenue, S. W., encouraged Council to affirm the
decision of the Architectural Review Board, and stated that approximately one-half
of the nine City blocks between Calvary Baptist Church property and 3rd Street is
currently surface parking. He asked that Council avoid the myopia that allows
individual decisions to be inconsistent with the larger vision of the City, and noted
that whenever Council approves various types of plans such as Vision 2001, historic
district guidelines, zoning issues, etc., certain expectations are created and when
those expectations are not met, citizens become frustrated and lose confidence in
the City. He stated that what is at risk is not parking for Calvary Baptist Church, but
the integrity of Roanoke City government; it is known that a compromise can be
worked out that will, in large part if not entirely, meet the needs of the Church;
however, if the community loses confidence in Roanoke City government's
willingness to follow through on its commitments, the expectations of citizens will
change dramatically and the City is already on the cusp of that change.
John W. Urquhart, 3773 Buckingham Drive, S. W., member, Calvary Baptist
Church, Chairman of the Board of Deacons, advised that parking pressures exist at
and around the Church, with the majority of parking availability being contingent on
the generosity of neighbors and on street parking. He stated that Calvary Baptist
Church has negotiated with the owners of the two buildings for quite some time and
the congregation took a leap of faith in May 2001 when it voted to acquire the land
for surface parking. He added that the buildings have been vacant for the past seven
years, with no sign of commercial development, therefore, the proposal of the
Church offers a sensible solution to an obvious need. He explained that in recent
years, the congregation has aged and the importance of parking has increased,
especially the need for handicapped parking and safety of the congregation; and
according to Police Department records, there have been 213 police calls during the
past six months within a 750 foot radius of the Church. He advised that Calvary
Baptist Church has served as an anchor in the neighborhood since 1891 and, today,
it is important for the Church to grow both internally and externally, in order to
remain vibrant. He explained that the strategic plan of the Church calls for a vision
to utilize the physical plant in order to partner for a possible day care, tutoring
services, after school programs and support meetings; and the Church must partner
with other groups and agencies in the area to provide assistance to its neighbors on
Marshall Avenue, Day Avenue and Elm Avenue. He requested that Council approve
the appeal of Calvary Baptist Church for demolition of the two structures to provide
for surface parking which will ensure the continuation of vitality and growth for the
Church.
Robert B. Manetta, Chair, Architectural Review Board, presented a report of
the Board recommending that Council affirm the Board's decision to deny the
issuance of a Certificate of Appropriateness.
44
He advised that the building known as the "Dye Plant" was built circa 1930
and was associated with operation of the Cotton Mill; a second building proposed
for demolition is known as the "Antrim Motors" Building (circa 1920) and once
housed an auto sales business; both buildings front on Sixth Street and are
physically attached to the Cotton Mill building; the Antrim Motors building has a
unique facade that features raised brick and diamond-patterned tile accents, three
large bays and six, second-story windows that are bricked in; the building also has
a unique architectural roof that is reflected in the facade; the original building
extends about 100' deep into the lot and is structurally sound; and the Dye Plant
building is brick with a plain facade, except for large, glass block windows. He
noted that the Church indicates that the structural condition of the building is poor
because chemicals and moisture from the dyeing process have deteriorated the
beams; and a brick addition was constructed on the rear of the Antrim Motors
building which wraps around the rear of the Dye Plant building.
He explained that as a part of its application, Calvary Baptist Church
submitted a plan showing 47 standard parking spaces and seven handicap parking
spaces and a covered drop-off would be attached to the rear of the Church and
extend over the private street.
Mr. Manetta advised that discussion by the Architectural Review Board
indicated that the majority of its members believe that loss of the structures would
have an adverse impact on the character of the historic district; and discussion also
indicated that the major concern was loss of the Antrim Motors building, which is
clearly the more architecturally significant of the two buildings.
David Nixon, 920 Welton Avenue, S. W., Attorney, representing Calvary Baptist
Church, and a member of the Church, advised that Council has the discretion to
grant the request to demolish the two buildings; however, an argument has been
made that Council has little discretion in this regard because one of the two
buildings has been designated as a contributing building to the historic district. He
stated that the argument has been made that if a building is a contributing structure,
there is little that Council can do to authorize its demolition unless there are no other
alternatives; however, this statement is incorrect because the words contributing
or non contributing are not included in City ordinances, yet some of the buildings
in the historic district are deemed contributing and non contributing; and the
designation is not made by City Council, but by the National Register of Historic
Places. He stated that City ordinances provide no special protection to buildings
that have been designated as contributing buildings and the pertinent ordinance
sites three considerations, the pertinent consideration being whether or not the loss
of the structure would be adverse to the district or to the public interest by virtue of
its uniqueness or its significance to the district. He explained that the Architectural
Review Board takes the position that since the National Register of Historic Places
has designated the building as contributing to the historic district, it must have
uniqueness or significance to the historic district, such designation by the National
Register of Historic Places is not binding on City Council, and Council can determine
that the Antrim Motors Building is not a contributing structure. He stated that the
second building that the Architectural Review Board and City Planners have
determined could be demolished is the Dye Plant next to the Antrim Motors building,
with the argument that the building is a non contributing structure; however, the
Antrim Motors building cannot be demolished because it is a contributing structure,
as determined by the National Register of Historic Places. Therefore, he stated that
the compromise offered by City Planners and the Architectural Review Board
involves demolishing a contributing structure.
Dr. Harry Y. Gamble, 3431 Overbrook Drive, S. W., former Pastor of Calvary
Baptist Church, advised that propelling the request presently before Council is the
steadfast effort of the Church to create a new future for itself and, to the extent
possible, to improve the surrounding landscape. He stated that the general area
known as West End has steadily deteriorated since the mid 1960's due primarily to
neglect of property, economic deprivation and an increase in transient residents,
whereas, in earlier years, the area was a desirable place to live; and Calvary Baptist
Church and its neighboring churches farther west have been the focus of worship
for West End residents, as well as others who reside in various parts of the City. He
further stated that the building to the rear of the Church and across the street has
been unoccupied for many years and shows signs of neglect; and the building has
no valid historical significance. He explained that from the standpoint of the Church,
its growth, viability and influence are diminished unless additional parking spaces
are acquired as close as possible to the Church proper. He advised that it is
appropriate to take into consideration the fact that the largest architectural firm in
the City of Roanoke has consistently cited Calvary Baptist Church as representing
the most classic example of Doric architecture of any building in the City; and as
such, the Church is not only a familiar landmark, but a cultural asset to the City. In
closing, he advised that the question is: which building does Council deem most
worthy of preserving?
Megan McClure, 54 Walnut Avenue, S. W., a member of Calvary Baptist
Church, called attention to instances when members must park as far away as two
blocks and walk to the Church in inclement weather. She expressed concern
regarding safety issues for youth and senior Church members, and advised that
more people would attend church services if the request of Calvary Baptist Church
for additional parking is approved.
Chris Craft, 1501 East Gate Avenue, N. E., advised that if Council denies the
request of Calvary Baptist Church, it will, in effect, place a cap on God. He stated
that he attends Parkway Wesleyan Church which did not have sufficient parking
amenities and the Church chose to move to a larger location. He added that Calvary
Baptist Church does not want to move out of downtown Roanoke, but, by the same
token, its congregation does not want to park three to four blocks away from the
Church location.
Michael Trail, 3403 Troxell Road, S. E., a member of Calvary Baptist Church,
called attention to parking agreements with The Kazim Shrine Temple and the
League of Older Americans in which Church members are permitted to use their
parking areas; however, parking is still limited with only a few spaces designated for
handicapped individuals, and if the request of Calvary Baptist Church is granted, the
new parking area will provide enhanced accessability to the Church building. He
added that the Church has been called upon to be a visible and viable component
of the community, and its ministrywill be enhanced if additional parking is provided.
Because of problems associated with the lack of parking, he stated that it is a
struggle for him as a handicapped individual to attend church; however, his love of
God and his Church help him to endure these obstacles. He advised that Council
has an opportunity to demonstrate its support for Calvary Baptist Church and its
ministry to the neighborhood by rendering a favorable decision on the appeal filed
by the Church to the decision of the Architectural Review Board.
D. Kent Chrisman, 2319 Avenham Avenue, S., W., advised that as a member
of the City Planning Commission, he would urge that Council affirm the decision of
the Architectural Review Board. He stated that if Council finds itself in a position
where it is uncomfortable with decisions rendered by the Architectural Review Board
and if Council believes that the Board is not representing the best interest of citizens
as a whole, it is then incumbent upon Council to not reappoint Board members. He
added that the proposal of the Church is not supported bythe Comprehensive Plan,
the proposal does not support economic development of the City by taking
advantage of available tax credits for historic structures, which tax credits would
bring new dollars into the City's economy, the proposal does not encourage
pedestrian activity which is cited in the Comprehensive Plan, and the proposal does
not encourage new residential housing in the City. He explained that if the matter
were being considered bythe City Planning Commission, the Planning Commission
would insist that it be discussed and negotiated with the proper neighborhood
association to determine if a positive resolution could be achieved, and if the parties
could not resolve their issues, the City Planning Commission would table or refer
the matter to another body. He encouraged Council to refer the matter back to the
Architectural Review Board for further consideration, with the goal of reaching a
peaceful and positive solution.
Mark McConnell, 546 Camilla Avenue, S. E., Chair, Roanoke Arts Commission,
requested that Council take into consideration what it will mean to every Council
appointed board and commission if Council over rules the decision of the
Architectural Review Board. He stated that the buildings in question are
contributing structures to the historic district; and the fact that the Architectural
Review Board has stated that a contributing building could be demolished is
unprecedented. He advised that no worthwhile cause was ever derailed for the lack
of a few dozen parking spaces, and encouraged Council to affirm the decision of the
Architectural Review Board.
47
Murray A. Stoller, 2907 Oakcrest Avenue, S. W., a member of Calvary Baptist
Church since 1948, advised that it is in the best interest of the City to permit the
demolition of the buildings. He stated that Calvary Baptist Church is 110 years old;
after a disastrous fire in 1950 and other fires, one of which was arson, the Church
voted to remain in its current location, believing that its presence helped to anchor
the neighborhood and serve as an influence for good. He further stated that the
Church has renewed its loyalty to the current location and continues to believe that
maintenance of the Church in the central area of the City is not only necessary, but
a grounding force for the neighborhood. He advised that the Church believes in
good government, quality education, and being a good neighbor; however, having
spent a large amount of time, effort and money on the project, the suggested
alternative of the Architectural Review Board does not meet the needs of the Church
for parking near the main entrance, nor can the Church afford the suggested
alternative. He stated that it would be tragic to endanger the good work of Calvary
Baptist Church to preserve a building that no longer has historical significance.
Nick Glennon, 7628 Countrywood Drive, S. W., Co-owner of the building and
property located at 503 Sixth Street, S. W., advised that his company invested in
downtown Roanoke for over a decade by providing jobs until the domestic textile
business failed, then, as opposed to abandoning the property, they persevered and
paid taxes to the City, while promoting an opportunity for a vision of revitalization
for the neighborhood, which vision now appears to have sustenance. He stated that
during the past decade, Calvary Baptist Church has made a significant investment
in the neighborhood, while maintaining a commitment and making a contribution
when others were reluctant to do so. He requested that Council support the
investment by the Church to secure its future in downtown Roanoke by over ruling
the decision of the Architectural Review Board.
Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that she is an advocate of
preservation; however, based upon discussions at the 2:00 p.m., Council session
with regard to the future of the current Roanoke Academy of Mathematics and
Science in relation to its possible demolition, she stands in support of the request
of Calvary Baptist Church to demolish the two structures. She stated that if the City
can approve separating a community (Gainsboro), the very first community in
Roanoke City, by building a four lane highway to provide a loop for downtown
Roanoke ingress and egress by motorists, Council can support the continuation of
a religious institution in an area of the City where it is needed. She noted that there
is a great deal of surface parking throughout the City of Roanoke which should be
discontinued, however, in the case of Calvary Baptist Church, it is a worthwhile
cause despite historic preservation. She asked that Council support the request of
Calvary Baptist Church or remand the matter back to the Architectural Review Board
and the City Planning Commission for further study.
Bruce Munsey, 523 Woods Avenue, S. W., President, Old Southwest, Inc.,
advised that the future is based upon the past and if older buildings had been
demolished, Old Southwest, in its present form, would not exist today. He stated that
at one time, Woods Avenue was not a safe place to live or visit, but it is now a viable
neighborhood, as is King George Avenue, Janette Avenue, Allison Avenue, Walnut
Avenue, and the area around Highland Park. He asked that Council review the
request and remand the matter back to the Architectural Review Board which is
charged with making a decision.
Lori Evans, 602 Walnut Avenue, S. W., requested that Council affirm the
decision of the Architectural Review Board, with the goal of reaching a solution that
meets both the needs of the Church, the neighborhood, and the City of Roanoke.
She advised that if a group of concerned citizens had not saved the old southwest
neighborhood, it is possible that Calvary Baptist Church would not be in its present
location today.
Fredrick (Rick) Williams, 3725 Sunrise Avenue N. W., former Chair,
Transportation and Infrastructure Task Team and the Streetscape Round Table for
Vision 2001, advised that during the process of working on the Comprehensive Plan,
the topic of parking came up independently in various task teams. He stated that the
Comprehensive Plan emphasizes on street parking, discourages the proliferation of
surface parking, encourages the location of parking behind buildings and access by
way of alleys, and condemns the demolition of buildings to provide surface parking.
He added that the Comprehensive Plan is clear about the issue, the Architectural
Review Board decided the issue proper based on the City's Comprehensive Plan,
and the Board balanced the interest of all parties and proposed a good compromise.
He encouraged Council to affirm the decision of the Architectural Review Board,
because overruling the Board will invite more cynicism which is already pervasive
in certain quarters of the City as it relates to the City's willingness to take seriously
and to abide by the plans that it makes and approves. If a decision cannot be made
this evening, he suggested that the matter be remanded back to the Architectural
Review Board for further consideration and compromise.
James Armstrong, 619 Highland Avenue, S. W., advised that the City of
Roanoke has an abundance of parking according to a report prepared by Urban
Design Associates. He stated that once an area is paved for surface parking, it is
next to impossible to do anything further with the property, because parking lots
rarely convert to any other use for decades. He stated that his second concern is
procedural in nature; whereupon, he advised that he has lived in the old southwest
area for a number of years and has tried to comply with Architectural Review Board
guidelines by working with Architectural Review Board staff to ensure that changes
to his property are consistent with Architectural Review Board requirements, while,
at the same time, he has observed more powerful institutions, professional
partnerships and businesses in old southwest appear to do what they please.
Therefore, he advised that his question is: why should he continue to respect the
kinds of regulations that exist in the historic district when others do not comply. He
asked that the request of the Church be considered in the overall context of the
matter.
Christopher Chittum, Secretary, Architectural Review Board, reviewed a
proposed compromise which includes a site plan prepared by City Planning staff
that would provide 54 parking spaces and preserve the original portion of the Antrim
Motors building.
Following discussion by Council, and upon consideration of the Architectural
Review Board's letter dated January 22, 2002, to the Members of Council and the
information received at the Council meeting on January 22, 2002, Mr. Harris moved
that Council reverse the decision of the Architectural Review Board on
December 13, 2001, and that a Certificate of Appropriateness be issued for the
demolition of structures located at 503 Sixth Street, S. W., on the grounds that loss
of the structures would not be adverse to the district and the public interest by virtue
of their uniqueness and significance to the district, demolition of the structures
would have no adverse effect on the character and surrounding environment of the
district, and the proposed new use satisfies the intent and standards of the H-2,
Neighborhood Historic District, with the understanding that erection of any
structures in connection with such new use will require the issuance of an additional
Certificate of Appropriateness, and with the further understanding that parking
design as proffered by Calvary Baptist Church with regard to landscaping will be
included. The motion was seconded by Mr. Hudson.
Based upon consideration of the Architectural Review Board's letter dated
January 22, 2002, and the information presented at the Council meeting on
January 22, 2002, Mr. Bestpitch offered a substitute motion that the decision of the
Architectural Review Board be modified and that a Certificate of Appropriateness be
issued for the demolition of a certain structure located at 503 Sixth Street, S. W., but
not the structure located on Tax Map No. 1113304 which fronts on Sixth Street, S. W.,
as shown on Attachment C provided to City Council, on the grounds that loss of the
structure which fronts on Sixth Street and which is shown as remaining in
Attachment C would be adverse to the district and the public interest by virtue of its
uniqueness and significance to the district, that demolition of the structure would
have an adverse effect on the character and surrounding environment of the district,
and the proposed new use, with respect to that structure only, does not satisfy the
intent and standards of the H-2, Neighborhood Historic District, but loss of the other
structure sought to be demolished in the application would not be adverse to the
district and the public interest by virtue of its uniqueness and significance to the
district, demolition of the structure would have no adverse effect on the character
and surrounding environment of the district and the proposed new use with respect
to that structure satisfies the intent and standards of the H-2, Neighborhood Historic
District, with the understanding that erection of any structures in connection with
such new use will require the issuance of an additional Certificate of
Appropriateness. The substitute motion was seconded by Mr. Carder and lost by the
following vote:
AYES: Council Members Bestpitch and Carder ........................................... -2.
NAYS: Council Members Harris, Wyatt, Hudson, White and Mayor Smith ........ 5.
The main motion was adopted by the following vote:
AYES: Council Members Harris, Wyatt, Hudson, White and Mayor Smith ........ 5.
NAYS: Council Members Bestpitch and Carder .......................................... -2.
At this point, the Mayor advised that RVTV Channel 3 coverage of the
City Council meeting would conclude.
HEARINGS OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard; it is a time for informal
dialogue between citizens and Council Members, and matters requiring referral to
the City Manager will be referred immediately for response, report or
recommendation to Council.
COMPLAINTS: Mr. Robert E. Gravely, 1617 HanoverAvenue, N. W., addressed
Council with regard to various issues of concern; i.e.: wages for City employees, the
plight of disadvantaged citizens, and housing issues.
COUNCIL: With respect to the Closed Meeting which was held following
dinner at 5:00 p.m., and previously approved by Council, Mr. Carder moved that each
Member of City Council certify to the best of his or her knowledge that: (1) only
public business matters lawfully exempted from open meeting requirements under
the Virginia Freedom of Information Act; and (2) only such public business matters
as were identified in any motion by which any Closed Meeting was convened were
heard, discussed or considered by City Council. The motion was seconded by
Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Carder, Hudson, White,
and Mayor Smith ........................................................................................... ,---6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt abstained from voting inasmuch as she was not present for
the Closed Session.)
There being no further business, the Mayor declared the meeting adjourned
at 9:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable Vvilliam H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable VV. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Request For Public Hearing to Consider
Sale of City Owned Property
Background:
The City currently owns property located on Nelms Lane NE, identified as tax map number
7400500. An adjacent property owner has contacted the City regarding the purchase of
this property. It has been determined that there is no real benefit in City ownership of this
parcel. In correspondence dated February 11, 2002, the adjacent property owner requests
to purchase the property for $500, the current assessed value of the parcel.
Recommended Action:
Authorize the scheduling and advertising of a public hearing to consider the transfer of this
real property.
City Manager
DLB:slm
c: Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Will Claytor, Director of Real Estate Valuation
Elizabeth A. Neu, Director of Economic Development
#CM02-00037
Room 364
Municipal South
215 Church Avenue, S.W. Roanoke, Virginia 24011-1591
CityWeb :www. ci.roanoke.va.us
(540) 853-2333
FAX (540) 853-1138
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #51-122
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your communication recommending that you be authorized to file a petition to rezone
property acquired for the Stadium/Amphitheatre facility, was before the Council of the City
of Roanoke at a regular meeting which was held on Monday, March 4, 2002.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Martha P. Franklin, Secretary, City Planning Commission
N:\CKMHlXAgenda.02hMarch 4, 2002 correspondencc.wpd
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Rezoning Stadium/Amphitheatre Site
In May 2001, City Council authorized the City Manager to acquire property across
Orange Avenue from the Roanoke Civic Center for the new multi-purpose
Stadium/Amphitheatre. Properties for the facility have been acquired, with the
exception of one final parcel on which discussions are continuing (Tax Number
3070319). An architect has been selected and the city is proceeding with design and
development of the complex.
The current zoning of most of the subject properties is LM, Light Manufacturing District,
which does not provide for this type of facility. A few parcels are zoned C-2, General
Commercial District, which could permit a stadium facility. A rezoning of the property to
C-3, Central Business District is recommended. The existing Civic Center, a companion
facility, is zoned C-3 and will provide additional parking for the new facility.
The City's Comprehensive Plan, Vision 2001-2020, recommends that Roanoke develop,
maintain and manage recreation facilities that enhance the City and the region's quality
of life. The plan also recommends the redevelopment of underutilized industrial sites
and continued investment in the downtown to serve the region's central business district
with opportunities for downtown living, office space, retail and cultural and entertainment
attractions.
Recommended Action:
Authorize the City Manager to file a petition to rezone the property acquired for the
Stadium/Amphitheatre facility, designated as Official Tax Numbers 3070301, 3070302,
3070303, 3070304, 3070305, 3070306, 3070307, 3070308, 3070309, 3070310,
3070313, 3070314, 3070315, 3070316, 2041816, and 2041817 from LM, Light
Manufacturing District, and Tax Numbers 3070501, 3070318 from C-2, General
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci, roanoke,va,us
Honorable Mayor and Members of Council
March 4, 2002
Page 2
Commercial District, to C-3, Central Business District, as set forth in the attached
petition. Said rezoning petition is proposed to include Tax Number 3070319, now under
negotiation, pending agreement and signature of the current property owners.
City Manager
C;
William M. Hackworth, City Attorney
Rolanda A. Johnson, Assistant City Manager for Community Development
Jessee A. Hall, Director of Finance
#CM02-00035
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of tracts of land lying generally west of Courtland Avenue, north of Orange
Avenue and south of Sycamore Avenue, comprising approximately 24.5 acres, more or
less and designated more specifically as Official Tax Numbers 3070301, 3070302,
3070303, 3070304, 3070305, 3070306, 3070307, 3070308, 3070309, 3070310, 3070313,
3070314, 3070315, 3070316, 2041816, 2041817 from LM, Light Manufacturing District
and Tax Numbers 3070501, 3070318 and 3070319 from C-2, General Commercial
District, to C-3, Central Business District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, City of Roanoke, Virginia, owns parcels of land in the City of Roanoke
containing 23 acres, more or less, designated as Official City Tax Numbers 3070301, 3070302,
3070303, 3070304, 3070305, 3070306, 3070307, 3070308, 3070309, 3070310, 3070313,
3070314, 3070315, 3070316, 2041816, 2041817, 3070501, and 3070318 located generally west
of Courtland Road, north of Orange Avenue, and south of Sycamore Avenue. The Petitioners,
Calvin W. and Mary C. Powers and Theodore J. and Judy P. Sutton, own a parcel of land in the
City of Roanoke designated as Official City Tax Number 3070319, and containing 1.5 acres,
more or less, in the same general location. Tax Numbers 3070301, 3070302, 3070303,
3070304, 3070305, 3070306, 3070307, 3070308, 3070309, 3070310, 3070313, 3070314,
3070315, 3070316, 2041816, 2041817 are currently zoned LM, Light Manufacturing District.
Tax Numbers 3070501, 3070318 and 3070319 are currently zoned C-2, General Commercial
District. A map of the property to be rezoned is attached as Exhibit A. A concept plan for
proposed development of the properties is attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said properties be rezoned from LM, Light Manufacturing District,
and C-2, General Commercial District to C-3, Central Business District, for the purpose of
constructing a municipal stadium and amphitheater facility to be used in conjunction with the
existing Roanoke Civic Center.
The Petitioners believe the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will redevelop an
underutilized industrial area, provide increased recreational and entertainment opportunities for
the City and the region, and provide increased economic development investment in the
downtown area.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners
of all lots or property immediately adjacent to and immediately across a street or road from the
property to be rezoned.
WHEREFORE, the Petitioners request that the above-described tracts be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Submitted this day of ., 2002.
Respectfully,
Darlene L. Burcham, City Manager
City of Roanoke, Virginia
215 Church Avenue, S. W., Room 364
Roanoke, VA 24011
(540) 853-2333
Calvin W. Powers
P. O. Box 12068, Roanoke, VA 24022
Mary C. Powers
P. O. Box 12068, Roanoke, VA 24022
Theodore J. Sutton
P. O. Box 12068, Roanoke, VA 24022
Judy P. Sutton
P. O. Box 12068, Roanoke, VA 24022
EXHIBIT A
LAI TO G-3
L~ TO C-~
A'~--"~
G4TO C,~
ORANC~ AVENUE
EXHIBIT B
DOUGILA88
ORANQ~
AVEI~E
CONCEPT PLAN
STADIUM/AMPHITHEATER 8rrE
EXHIBIT C
ADJOINING PROPERTY OWNERS
Tax No. Property Address Property Owner
2040101 1823 Dunbar Street, NW Roanoke Redevelopment and
Housing Authority
P O Box 6359
Roanoke, VA 24017
2041315 1515 Dunbar Street, NW James W. Perdue Revocable Trust
1515 Dunbar Street, NW
Roanoke, VA 24012
2041316 Dunbar Street, NW James W. Perdue
1515 Dunbar Street, NW
Roanoke, VA 24012
2041317 Dunbar Street, NW Richard N. Ross
2041318 1824 Fremont Circle, NW
Roanoke, VA 24017
2041319 Dunbar Street, NW James K. Bowers, Jr.
Antwone Dixon, et al
3224 Trinkle Avenue, NW
Roanoke, VA 24012
2041341 210 Carver Avenue, NW Robert R. Young
210 Carver Avenue, NW
Roanoke, VA 24012
2041703 Carver Avenue, NW TLC Properties, Inc.
c/o Ben R. Miller, Jr.
P O Box 66338
Baton Rouge, LA 70896
2041815 Carver Avenue, NW Fred C. Ellis
P O Box 12067
Roanoke, VA 24022
3020101 Orange Avenue, NE Trustees, First Baptist Church
P O Box 2799
Roanoke, VA 24001
3020102 308 Orange Avenue, NE Shivam, LLC
308 Orange Avenue, NE
Roanoke, VA 24012
3020117 326 Orange Avenue, NE Blue Eagle Partnership
P O Box 12068
Roanoke, VA 240122
3020118 316 Orange Avenue, NE Jack E. May Family Trust
1920 Royal Oak Drive
Lynchburg, VA 24503
3020201 1212 Williamson Road, NE Randall Sheetz
3070901 Carver Avenue, NE 315 S. Stewart Street
Winchester, VA 22601
3070103 Dunbar Street, NW City of Roanoke
3070104
3070120
3070121
3080433 1802 Courtland Road, NE
3070108 Lukens Street, NE Ernest D. Tare, Trustee
126 Overlook Circle
Moneta, VA 24121
3070113 Dunbar Street, NW Yolanda L. Bell
1619 Dunbar Street, NW
Roanoke, VA 24012
3070407 110 Wayne Street, NE Farrell Properties, LTD
P O Box 12608
Roanoke, VA 24027
3070320 Courtland Avenue, NE Alice H. Baker
4101 Hazelridge Road, NW
Roanoke, VA 24012
3070105 Lukens Street, NE Arthur C. Edwards
1127 Melrose Avenue, NW
Roanoke, VA 24017
3070317 1502 Williamson Road, NE Calvin W. and Mary C. Powers
P O Box 12068
Roanoke, VA 24022
3070504 1330 Courtland Road, NE Southeastern Building Corp.
900 Ridgefield Drive, #250
Raleigh, NC 27609
3070512 Courtland Road, NE Warren L. Baker, et als
4101 Hazelridge Road, NW
Roanoke, VA 24012
3070517 410 Carver Avenue, NE Stanley A. Eichelberger
410 Carver Avenue, NE
Roanoke, VA 24012
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
March 6, 2002
File #9-15-110-520
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Thomas A. Wood, Secretary
Towing Advisory Board
Woods Towing and Recovery/Tanglewood Towing
418 Washington Avenue
Vinton, Virginia 24179-
Dear Mr. Wood:
This is to advise you that Harold F. Wallick has qualified as a member of the Towing
Advisory Board, to fill the unexpired term of Sergeant C. A. Karr, resigned, ending
June 30, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKM H t XAgenda.02hMarch 4, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Harold F. Wallick, do solemnly swear (or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Towing Advisory Board to fill the unexpired term of Sergeant
C. A. Karr, resigned, ending June 30, 2003, according to the best of my ability. I swear or
affirm.
Subscribed and sworn to before me this2-g'' day of /~, 2002.
ARTHUR B. CRUSH, III, CLERK
H:~Agenda.02~January 22, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
March 6, 2002
File #9-15-110-520
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Cathy Pendleton, Secretary'
Roanoke Regional Airport Commission
Roanoke Regional Airport
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012
Dear Ms. Pendleton:
This is to advise you that Claude N. Smith has qualified as a member of the Roanoke
Regional Airport Commission for a term ending March 9, 2006.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Stephanie M. Moon, Deputy City Clerk
N:\CKM H 1 ~Agenda.02LMarch 4, 2002 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Claude N. Smith, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Regional Airport Commission for a term ending March
9, 2006, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this~/3'--~-~ay of.~~
2002.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #60-304
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a communication from Council Member C. Nelson Harris with regard
to funding needs and services provided by the Roanoke Adolescent Health Partnership,
which communication was before the Council of the City of Roanoke at a regular meeting
which was held on Monday, March 4, 2002.
On motion, duly seconded and unanimously adopted, the matter was referred to fiscal year
2002-03 budget study.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254l
Fax: (540) 853-1145
March 4, 2002
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Attached is information about our successful Roanoke Adolescent Health Partnership
(RAHP) and their services to our children and youth. This is an excellent and needed
program in our community. The reason I draw RAHP to your attention is the difficulty this
program now faces with funding. Allow me to quote directly from their status sheet
provided to you:
"As the program has neared the end of its funding cycles for grants, money
to support the program has dramatically decreased. With the decreased
income, we have had to decrease direct care hours. For the current school
year, clinic service hours have been reduced from 28 hours at each school
site to 16 hours at Patrick Henry and 20 hours at Fleming/Ruffner. The
hours at Hurt Park have been reduced from 20 to eight hours."
This reduction in staff and direct care hours comes when the demand for those
services has not been reduced. In short, our clinics continue to see the same
amount of students compressed into less time with less staff. Those associated with
RAHP approached me a few weeks ago and I was privileged to spend time at one of our
campus clinics interacting with staff about their needs. Based upon those discussions, I
asked them to put together a needs packet that I could present to you for our budget study
deliberations. They have, and that is also attached. As you can see, they have presented
various options ranging from $25,000 to $55,000. Let me underscore that their request is
primarily for a funded position to seek grant and other funding mechanisms, as well as to
establish the relationship necessary to conduct third-party billing when appropriate. We
realistically cannot expect part-time nurses and clerks to find the time necessary to do this
job when managing what is, for all intents and purposes, a full-time caseload. Further, we
believe that the clinics can be put on more solid fiscal footing if we can establish a third
party billing system.
The Honorable Mayor and Members
of the Roanoke City Council
March 4, 2002
Page 2
As you know, I have always taken a keen interest in our city's public health issues,
especially as they relate to children and adolescents. My request at this time is to formally
move this request to our upcoming budget study for further discussion and consideration.
I thank you for your attention to my letter and would be pleased to respond to any
questions or concerns as this moves forward.
Respectfully,
C. Nelson Harris
Council Member
CNH:ssc
Attachment
Funding Needs
Roanoke Adolescent Health Partnership
Option
$25,000
Program Developer/Fund Raiser (part-time
contract position)
$30,000
Funding to restore Nurse Practitioner services to
previous level of 2 FTEs
$55,000 Total
This option would allow RAHP to restore hours for clinical services at the
Hurt Park Community Teen Health Center and the school-based Teen Health
Centers to the program's previous level of services. Tn addition, this option
would fund the much needed position for development and fund raising to
ensure RAHP's long term sustainability.
Option 2
$45,000 Salary
12,600 Benefits
Program Developer/Fund Raiser - full time position
$ 57,600 Total
With this option, RAHP still would not be able to restore clinical services
that were reduced this current school year.
Option 3
$ 25,000
Program Developer/Fund Raiser ( part time
contract position )
I~oanoke Adolescent health Partnership
Mission Statement
The Roanoke Adolescent Health Partnership is dedicated to
improving the lives of teenagers by making comprehensible health
care services accessible. Parents, teens, health care providers
and others work together to address the emotional and physical
needs of each young person. The P, oanoke adolescent Health
Partnership believes:
Healthier youth are more academically successful.
vHealthier youth are more socially productive.
· Healthier youth are better able to learn.
· Heaithier youth are less likely to be dropouts.
Roanoke Adolescent Health Partnership (RAHP)
Program Status Update
January 2002
For the past ten years RAHP has held strong to providing free services for adolescents
in need of health care. Grants have been the program's primary source of income to
support its three teen health centers. A great majority of funders, however, focus on
seed money for new programs verses ongoing funding for general operations for
existing programs. As a result, it is an incredible challenge for a program like RAHP to
find new funding sources. As the program has neared the end of funding cycles for
grants, money to support the program has dramatically decreased. With the decreased
income, we have had to decrease direct care hours. For the current school year clinic
service hours have been reduced from 28 hours at each school site to 16 hours at
Patrick Henry and 20 hours at Fleming/Ruffner. The hours at Hurt Park have been
reduced from 20 hours to eight hours.
This change was made to help transition RAHP through some recent administrative and
funding changes. Two staff members, Kathy Crockett and Suzanne Barron, have
assumed coordinator roles balanced half time with their traditional clinical roles. One
nurse practitioner position became part-time and we have held vacant an executive
director position, an administrative assistant position, and eliminated a clinic assistant
position. While this strategy has worked well for this year (patient numbers have
remained on target), it is truly only a Band-Aid providing a temporary solution. Our
staff is dedicated to the program's mission, but they are "maxed-out". The program
needs an individual to assume fund-raising and program development full-time in an
effort to assure program longevity.
RAHP is currently exploring new partnerships and will most likely seek third party
reimbursement for services in the near future. Taking the program from where it is
now (small non-profit providing free health care to adolescents) to where it could
potentially be (a non-profit organization with a fee for services that is a comprehensive
source of adolescent health care, advocacy, and clinical expertise for expanded health
care needs of adolescents) requires an upfront investment not just from our staff and
board but from our community. We need the funds to bridge our program from where
we are now to where we need to be.
Few communities have such a tremendous resource like RAHP. Health services in
Virginia are offered through private and public sectors. However, access to care is
oEen a tremendous challenge for children and youth. Tn Roanoke City, 31% of our
children live in poverty (Kids Count Data, 2000). Nationally 1 in 3 adolescents are
without health insurance (Klein, Slap. & Elster. 1992). Barriers are created by poverty,
lack of health insurance, and/or presence of health insurance but insufficient coverage
to name a few. The consequences for youth, families, and the community at large are
devastating when children do not receive necessary health care. These consequences
can include: 1) reduced ability to do schoolwork, with a greater risk of dropping out of
school; 2) a greater risk to be engaged in juvenile crime; 3) a greater risk to abuse
substances; 4) a greater risk of teenage pregnancy and 5) a greater risk to have to
move into more intensive, and typically more expensive services such as caring for a
chronic illness complicated by lack of medical care, or residential placement or
institutionalization (which often are partially paid by local government) for those with
unmet mental health needs.
The Roanoke Adolescent Health Partnership (RAHP) is familiar with the barriers to
healthcare our youth face, and we strive to address these challenges enabling teens to
achieve optimal health. Our model of providing care at school where adolescents spend
the majority of their day is effective. Our community based clinic increases the reach to
those teens not in school. It is a model sought out by many communities as is
evidenced by the growing number of school-based clinics across the country (well over
1300 from less than 50 only ten years ago). Tn 1992, our community recognized the
advantage of investing in our youth in order to cultivate healthy and productive citizens
for the future. Today, we have a program in place that is helping achieve this goal; will
it still be in place tomorrow?
Brief RAHP Stats
· Patients/Client Served
Current Quarter Grant YTD Last YTD
TotaI # Clients Served 990 1733 911
Total Client Visits 1351 2113 1533
Total Unduplicated Client Visits 990 1733 911
· The 2000 (calendar year) zip cede data we collected shows:
Zip Code Patient Visits Percentage
24012 606 14.1
24013 343 7.9
24014 236 5.5
24015 390 9.1
24016 515 12
24017 1822 42.4
24018 81 (county) 1.9
24019 105 (county) 2.4
24153 49 (Salem), 1.1
24179 30 (Vinton) .7
Other 123 2.9
TOTAL 4300 100
Of the total visits, 3286 (76.4%) were from zip codes in Roanoke City: 24012, 24013,
24016, and 24017. The mean per capita income level of these zip code areas is $9,556
which is only 75% of the overall Roanoke City per capita income of $12,513. The
average per capita income in Roanoke County is $16,627.
· RAHP administers a patient satisfaction survey twice a year to a
randomly selected group of patients. Results of our fall survey
(number surveyed = 65) is summarized below:
98.5% of the adolescents felt they got the help they wanted from the teen health
center. 100% felt that the clinics were clean and comfortable. 91% felt that the staff
always listened to them. 100% rated the care they received as good to excellent. 89%
stated that they were very likely to refer a friend to the clinics for care. Some
comments:
would be n/ce if the clinic was a//We bigger"
(What do you like most?) "The staff because they are so friendly and I Fee/like ! can
talk to them about any concerns or quesb'ons that ] have."
would like for the d/n/cs to provide care to pregnant teens"
"Z like going to the Teen Health center when ] have a problem and don~ fee/good--
'cause I'm comfortable'
Citing:
Kids Count (lggg), Kids Count Data Book: stere Profiles of Child Well-Being. The Annie E. Cesey
Foundation. Mey be accessed at www. aecTorg.
Klein JD, Slap GB, Elster AB (1992). Access to health care for adolescents. A position paper of the
society for adolescent medicine. Journal o( Adolescent Health, 13, 162-170
Roanoke Adolescent Health Partnership (RAHP)
Program Histo~
In Roanoke in 1990 the Council of Community Services and the ~TunJor League
issued a special report on adolescent Helath that recommended expanding a
school-based alcohol and drug dependency program to include other health
care services. In early 1992, the Roanoke Valley Poverty Strategy Task
Force recommended expanding the school health program to provide basic
health care for children. Roanoke's teen pregnancy rate in 1992 ranked 4th
in the state in number of pregnancies among 15-19 year olds.
· 1991 The Teen Health Center at Hurt Park opened as a cooperative
project sponsored by the Roanoke City Helath Department and Roanoke
Memorial Hospitals' family Practice Program to improve accessibility for
adolescent health services.
· 1992 RAHP was formed and sought to overcome barriers to
adolescent health care by building on two existing programs - the Teen
Health Center at Hurt Park and the school nurse program. The partnership
developed a three-year pilot project to expand services by establishing
school-based health care services at Patrick hen~ High School and Ruffner
Middle School. Members of the partnership were Carilion Health System,
Roanoke City Health Department, Roanoke City Public Schools, and the
Roanoke Redevelopment and Housing Authority. A $400,000 grant from
CarJlion Health System and in-kind support from the other partner agencies
funded the expansion. A partnership policy board was established with 2
members from each partner agency to set policies, oversee the distribution
of grant money and seek funding from government and private sources.
·1993
Patrick Henry and Hurt Park Teen health Centers Opened.
· 1994 Ruffner Middle School Teen Health Center started with a
Virginia Health Care Foundation Grant. From 1994-1997 approximately
$50,000 per year was received from this grant.
· 1995 Virginia Statewide Teenage Pregnancy Prevention Grant
expanded services to Fleming High School - $8§,000 per year allocated to
RAHP.
Page Two
e1996
e1997
§0lC(3) status obtained - Independent Board of b/rectors
Virginia Helath care Foundation grant ended. Lewis-Gale
Medical Center became a contributing partner agency.
e1998 Mental Health Counseling services were added through grant
funding and partnership with Blue Ridge Behavioral Health Care.
· [999 - present Board continues efforts to secure sustainable and
ongoing funding for RAHP and to increase public awareness and support for
our program.
RAHP BUDGET
,~ourc:e:
for 2001 - 2002:
Bernhart Foundation (C~rilion) $70,000
TPPP Block Gr~nt $85,380
ebB& (mental health services) $21,000
Lewis Gale Medical Center $18,000
Roanoke City Human .Services $ 9,500
Hurt Park &~nt $25,000
Merck & Co., Thc (hlth fair/Nw Ltr) $ 8,000
Foundation Roanoke Valley $ 5,500
Edgar Thurman $ 8,000
Allstate Foundation (violence p~ev) $ 4,500
RAMA Book & Author Benefit $ 6,2~)
United Way Designated Donor $ 2,272
Tndividual/Business $ 2,500
Projected Revenues
for 2002-2003
$70,000
$85,380
$6o,ooo
Sm,ooo
$ 9.500
$35,00o
$ 8,ooo
$ ~.o,ooo
$20,000
$ 2,0oo
$ 3,000
*original.~n~n! $$~,000 u~er spent due to pos/t/on ~aco~//mor~y mointai~d
· = restricted funds (monies dedicated to a specific program oe position)
· = unconfirmed amounts (applied foe but not know yet or have not completed application process yet)
· = not eligible next year or do not plan to re-apply for funding.
Updated Janu~m/2002
PARTNER A6ENCY SUPPORT FOR. R.AHP
per
Memorandum of Agreement
IN-IQ:Nb ~ont?ibut'ions:
Roanoke City Health Department $120,286
Roanoke Redevelopment & Housing Authority 12,900
Roanoke City Public Schools 73,000
Blue Ridge Behavioral Healthcare , 6300
TOTAL II~L.K~ND $212,486
CASH FUND'rN& :
Roanoke City Health Deportment
(City's Teen Pregnancy Prevention Project)
$ 83,380
Roanoke Redevelopment and Housing Authority $ 3§,~O0
( Calendar year grant to begin ~Tan. 2002)
PEI:LSONNEL:
In-kind Person.nel:
Health Department - ! Public Health Nurse Senior (80% ITE)
Roanoke City Public Schools - 2 Secretary positions (l.§ FTE) for school sites
Agencies provide salary and benefits for above positions.
**In addition, partner agencies serve as the hiring agencies for other RAHP positions
(RAHP pays the costs of salary and benefits):
Roanoke City Public Schools:
! Nurse Practitioner (full ttime)
2 2 Clinic Assistants (full time)
2 Health Educators (full time)
Roanoke City Health Department:
! Nurse Practitioner (part-time)
! Administrative Assistant (full-time) -New position- seeking approval
to hire from the Virginia Department of Health
Blue Ridge Behavioral Healthcare:
.5 FTE Mental Health Therapist (grant funded by CDB6)
BOARD OF DXRECTOI~- In addition, each agency has o representative serve on the
RAHP Board of Directors.
01/30/02
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #207-450-533-178-207
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35761-030402 authorizing the City Manager to file
an application or other documents with the Virginia Department of Rail and Public
Transportation for WHPT Co., Inc., for $60,000.00 in Industrial Access Railroad Track
Funds and to state the City's support for WHPT receiving such funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
Jesse A. Hall, Deputy Director of Finance
Elizabeth A. Neu, Director of Economic Development
N:\CKMHlXAgenda.02hMarch 4, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of Hatch, 2002.
No. 35761-030402.
A RESOLUTION authorizing the City Manager to file an application or other
documents with the Virginia Department of Rail and Public Transportation for WHPT
Co., Inc., for $60,000 in Industrial Access Railroad Track Funds and to state the City's
support for WHPT receiving such funds.
WHEREAS, WHPT Co., Inc., HPT) is being displaced by the acquisition of
properly in the SoutkJefferson Redevelopment Area; and
WHEREAS, WHPT has expressed its intent and desire to the City of Roanoke to
relocate its industrial operations in the City of Roanoke; and
WHEREAS, WHPT and its operations will require rail access for such relocated
operations; and
WHEREAS, the officials of WHPT have reported to the City their intent to apply
for Industrial Access Railroad Track Funds from the Commonwealth of Virginia's
Departmem of Rail and Public Transportation in the amount of $60,000; and
WHEREAS, the City has been advised that the locality within which the industry
is locating must file the application for such funds as well as provide a resolution
supporting such application; and
WHEREAS, WHPT has requested that the City of Roanoke file an application
for WHPT to receive Industrial Access Railroad Track Funds from the Commonwealth
of Virginia's Departmem of Rail and Public Transportation in the amount of $60,000,
and indicating the City's support for such application.
H:\l~leasures~ndustrial Access Railroad Funds WHPT. doc
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager is hereby authorized to execute and file on behalf of the
City of Roanoke any and all appropriate documents required in connection with the
application for WHPT Co., Inc., to receive Industrial Access Railroad Track Funds from
the Commonwealth of Virginia's Department of Rail and Public Transportation in the
amount of $60,000, and to take such further action and furnish such additional
information as may be required by the Commonwealth for such application, all as more
fully set forth in the City Manager's letter to Council dated March 4, 2002.
2. City Council hereby further endorses and supports the application of
WHPT for $60,000 in Industrial Access Railroad Track Funds and makes known its
desire and intent to assist and cooperate with the Commonwealth of Virginia's
Department of Rail and Public Transportation and the Commonwealth Transportation
Board so they can provide the maximum financial assistance to WHPT for the purpose of
relocating WHPT's industrial facility in the City of Roanoke.
ATTEST:
City Clerk.
H:\Heasures~Industrial Access Railroad Funds WHPT. doc 2
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Resolution in support of Railroad
Industrial Access Application for
WHPT Co., Inc.
Background:
WHPT Co., Inc., a business currently located in the South Jefferson Redevelopment
Area (SJRA), is being relocated due to the redevelopment plan. WHPT requires rail
siding and has found a site in the City of Roanoke; the site needs upgrades to the rail
line that will cost in excess of $135,000. WHPT has approached the City of Roanoke to
apply, on its behalf, to the Virginia Department of Rail and Public Transportation
Railroad Industrial Access Program for funds to help defer a portion of this cost. This
application must be filed by the City for the industry and be accompanied by a resolution
from the local governing authority in support of the application. The City will not incur
any monetary obligation to provide any part of these funds.
Considerations:
Redeveloping the South Jefferson Area into the Riverside Centre for Research and
Technology is a priority of the City of Roanoke, and must be preceded by the relocation
of several businesses in the area. Furthermore, it is in the best interests of the City to
keep WHPT and the other displaced businesses from the South Jefferson
Redevelopment Area in the City.
Recommended Action:
Approve the attached Resolution authorizing the City Manager to file an application or
other documents with the Virginia Department of Rail and Public Transportation for the
Railroad Industrial Access Program for WHPT Co., Inc., to assist the company in
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www. ci. roanoke.va .us
Honorable Mayor and Members of Council
March 4, 2002
Page 2
obtaining $60,000 in Program funds and to state the City's support for WHPT receiving
such Program funds from the state.
Darlene L. Burcham
City Manager
DLB~em
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Elizabeth ^. Neu, Director of Economic Development
#CM02-00038
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
March 6, 2002
File #60-236
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Don D. Duncan, Chief Operating Officer
Randall Funding and Development, Inc.
Three Harbor Drive, Suite 315
Sausalito, California 94965
Dear Mr. Duncan:
I am enclosing copy of Resolution No. 35763-030402 authorizing execution of a contract
with Randall Funding and Development, Inc., for grant writing services in order to enhance
the level of grant revenue received by the City, in the amount of $121,000.00; and rejecting
all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Acting Director, General Services
Robert L. White, Manager, Purchasing
Jesse A. Hall, Director of Finance
Barry L. Key, Director, Office of Management and Budget
N:\CKMH1 \Agenda.02~4arch 4, 2002 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011- ! 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
March 6, 2002
File #60-236
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Ron Collier, President
Ron Collier and Associates
3112 East Laburnum Avenue
Richmond, Virginia 23223-1221
Dear Mr. Collier:
I am enclosing copy of Resolution No. 35763-030402 authorizing execution of a contract
with Randall Funding and Development, Inc., for grant writing services in order to enhance
the level of grant revenue received by the City, in the amount of $121,000.00; and rejecting
all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002.
On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed
services.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
N :\CKiM H 1 ~Agenda.02Wlarch 4, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of March, 2002.
No. 35763-030402.
A RESOLUTION authorizing execution of a contract with Randall Funding
and Development, Inc., to provide grant writing services in order to enhance the level
of grant revenue received by the City, upon certain terms and conditions.
BE IT RESOL'VED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, to execute
and attest, respectively, a contract with Randall Funding and Development, Inc., in
the amount of $121,000, to provide grant writing services, including the development
of a strategic grant funding plan based on a funding needs analysis, grant funding
research and grant proposal development for a two-year period in order to enhance
the level of grant revenue received by the City, such services being more fully set out
in its proposal and the City Manager's letter to this Council dated March 4, 2002.
2. The form of the contract shall be approved by the City Attorney.
ATTEST:
City Clerk.
H:XM~ASURES~R.-GRANTWRITING
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35762-030402 amending and reordaining certain
sections of the 2001-02 General and Capital Projects Funds Appropriations by transferring
$121,000.00, in connection with execution of a contract with Randall Funding and
Development, Inc., for grant writing services in order to enhance the level of grant revenue
received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
N:\CKMHlXAgenda.02hMarch 4, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of March, 2002.
No. 35762-030402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
General and Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Co[~ncil of the City of Roanoke that
certain sections of the 2001-2002 General and Capital Projects Funds Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 71,601,871
Residual Fringes (1) ........................................ 1,327,485
Transfers to Other Funds (2) ................................. 71,215,597
Capital Projects Fund
Appropriations
General Government $ 15,431,000
Grant Writing Services (3) ................................... 121,000
Revenues
Nonoperating $
Transfers from Other Funds (4) ...............................
1) Medical Insurance
2) Transfer to Capital
Projects Fund
3) Appropriated from
General Revenue
4) Transfer from
General Fund
(001-250-9110-1125)
(001-250-9310-9508)
(008-410-9630-9003)
(008-110-1234-1037)
$(
121,000)
121,000
121,000
121,000
5,643,517
5,643,517
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Contract Award
Grant Writing Services
Background:
The concept of a formal grantsmanship program to enhance the level of grant funding
received by Roanoke has been considered and evaluated for the past several months.
Currently, departments apply for special purpose grants on an as needed basis.
Because of limited internal capacity, efforts to research and aggressively seek grant
funding opportunities are restricted. Other localities have opted to secure the services
of a professional grant writing firm in an effort to enhance grant revenue for the purpose
of addressing specific needs.
On October 22, 2001, a Request for Proposals for the provision of grant writing services
was publicly advertised. Proposals were received from six firms, with four of the
proposals being compliant with the specifications outlined in the Request for Proposals.
The proposals deemed compliant with the RFP consisted of:
r~ Bev Browning and Associates
[] Grant Resources
n Randall Funding and Development, Inc.
[] Ron Collier and Associates
An internal evaluation committee interviewed and ranked the proposals. Grant
Resources and Bev Bowning and Associates opted not to participate in the interview
process and were eliminated from further consideration. Randall Funding and
Development, Inc. was the proposer ranked first and is the only firm offering a
guarantee to secure $1 million in grant funding, provided they are authorized to pursue
and apply for $3.5 million in funding opportunities.
The scope of services to be provided by Randall Funding and Development, Inc.
includes the development of a strategic grant funding plan based on a funding needs
analysis, grant funding research, and grant proposal development. A contract term of
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www. cl. roanoke.va .us
Honorable Mayor and Members of Council
Mamh 4, 2002
Page 2
two years has been agreed upon. The cost of the services to be provided is a retainer
fee of $25,000 and $4,000 per month, with no additional out-of-pocket expenses. Total
funding required for the services to be provided is $73,000 for the first year and
$48,000 for the second year.
Considerations:
In these difficult economic times, it is important to take steps that may enhance our
available financial resources. There are many areas within the Vision 2001 -
Comprehensive Plan that could benefit from the grant opportunities that Randall
Funding and Development, Inc. would apply for. Current projects, such as the
Southeast Pilot project, could also be a beneficiary of their services. Public safety grant
funding may be available due to the President's homeland security initiative. A funding
commitment of $121,000 for this service guarantees the receipt of at least $1,000,000
in grant funding, for a net gain of $879,000 in two years.
Recommended Action:
Authorize the City Manager to enter into an agreement with Randall Funding and
Development, Inc., in a form approved by the City Attorney, for grant writing services.
Transfer funding in the amount of $121,000 from Account No. 001-250-9110-1125 to an
account to be established by the Director of Finance in the Capital Projects fund.
Respectfully submitted,
City Manager
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
CM02-00039
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #2-60-514
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35765-030402 providing for acquisition of certain
property rights needed by the City for the Riverland Road/Mt. Pleasant
Boulevard/Bennington Street Intersection Improvements Project; setting a limit on the
consideration to be offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; and dispensing with the second
reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc: Jesse A. Hall, Director of Finance
Kenneth H. King, Manager, Streets and Traffic
Sarah E. Fitton, Engineering Coordinator
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~genda.02Wlarch 4, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of March, 2002.
No. 35765-030402.
AN ORDINANCE providing for the acquisition of certain property rights needed by the City
for the Riverland Road/Mt. Pleasant Boulevard/Bennington Street Intersection Improvements
Project; setting a limit on the consideration to be offered by the City; providing for the City's
acquisition of such property rights by condemnation, under certain circumstances; and dispensing
with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. To provide for the Riverland Road/Mt. Pleasant Boulevard/Bennington Street
Intersection Improvements Project, the City wants and needs certain property rights across property
beating Roanoke City Tax Nos. 4250104, 4250105, 4250106, 4250202, 4250203, 4360601,
4360602, 4350701, as set forth in the City Manager's letter and attachment thereto to City Council
dated March 4, 2002. The proper City officials are authorized to acquire these property rights for
such consideration as the City Manager may deem appropriate, subject to the limitation set out below
and subject to applicable statutory guidelines. All requisite documents shall be upon form approved
by the City Attorney.
2. A public necessity and use exists for the acquisition of the property rights and
immediate acquisition by purchase or condemnation is necessary and expedient.
3. The City Manager is directed on behalf of the City to offer the landowners such
consideration for the property fights as deemed appropriate; provided, however, the total
consideration offered or expended and any and all necessary closing costs, including but not limited
to appraisals, title reports, preparation of necessary documents and recordation costs, shall not
exceed $50,000.00 without further authorization of Council. Upon the acceptance of an offer and
upon delivery to the City of deeds, approved as to form and execution by the City Attorney, the
Director of Finance is directed to pay the consideration to the owners of the interests conveyed,
certified by the City Attorney to be entitled to the same.
4. Should the City be unable to agree with the landowners as to the compensation to be
paid for acquisition of such property rights, or other terms of purchase or settlement, or should the
owners be persons under a disability lacking capacity to convey said property rights, or should the
whereabouts of the owners be unknown, the City Attorney is authorized and directed to institute
condemnation or legal proceedings to acquire for the City the appropriate property rights.
5. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for a right of entry pursuant to Section 25-46.8 or
Section 33.1-119 of the Code of Virginia (1950), as amended, for the purpose of commencing the
project. The Director of Finance, upon request of the City Attorney, shall be authorized and directed
to draw and pay into Court the appropriate sums in connection with such proceedings.
6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
N:\CAPS\O RDINANCES\O-Acq-RiverMt .PlesBenStlnter( DLC)2-26-02. wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35764-030402 amending and reordaining certain
sections of the 2001-02 Capital Projects Fund Appropriations, providing for transfer of
$50,000.00, in connection with acquisition of property for the Riverland Road/Mt. Pleasant
Boulevard/Bennington Street Intersection Improvements Project.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Darlene L. Burcham, City Manager
Kenneth H. King, Manager, Streets and Traffic
Sarah E. Fitton, Engineering Coordinator
Barry L. Key, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of March, 2002.
No. 35764-030402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~_oro_oriations
Streets and Bridges
Roadway Safety Improvement Program (1) .....................
Riverland Road/Mt Pleasant Boulevard/Bennington Street
Intersection Improvement Program (2) ........................
$ 24,474,373
3O5,364
50,000
1 ) Appropriated from
General Revenue
2) Appropriated from
General Revenue
(008-052-9606-9003)
(008-530-9512-9003)
(50,000)
50,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
March 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Property Rights Acquisition
for Riverland Road/
Mt. Pleasant
Boulevard/Bennington
Street Intersection
Improvements Project
The proposed realignment and signalization of Riverland Road/Mt. Pleasant
Boulevard and Benmngton Street will-require the acquisition of property rights. The
design of the project to improve the intersection is sufficiently complete to identify the
property rights necessary for construction of the improvements.
Authorization is needed to move forward with procurement of title work, appraisals,
and document preparation related to acquisition of the necessary property rights.
See Attachment 1 for a list of properties affected. See Attachment 2 for exhibit of
properties.
Estimated expenses related to the acquisition of property are not expected to exceed
$50,000, which is available in Roadway Safety Improvement Program capital project
account number 008-052-9606.
Recommended Action:
Authorize the City Manager and City Attorney to take all steps necessary to acquire
all property righ[s as shown on the attached list. Said prope_rty rights may be
acquired by negotiation or eminent domain, and may include fee simple, permanent
easements, permanent access easements, temporary construction easements, rights
of way, licenses or permits, etc., subject to a satisfactory environmental site
inspection.
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
Honorable Mayor and Members of Council
March 4, 2002
Page 2
Transfer funding of $50,000 from 008-052-9606 to an account to be established by
the Director of Finance entitled "Riverland Road/Mt. Pleasant Boulevard/Bennington
Street Intersection Improvements Project"
DLB/sef
Attachments
C:
City Manager
Ma.ry F. Parker, City Clerk
Wilham M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Barry L. Key, Director of OMB
#CM02-00023
ATTACHMENT 1
Riverland Road/Mt. Pleasant BoulevardlBennington Street
Intersection Improvements Project
Tax No.
Property Owner
Property Rights
436O602
4250105
4250106
4250104
4250202
4350701
4360601
4250203
Roanoke Hospital Association
Family Bible Fellowship
Branch Family, LLC
Branch Family, LLC
Bennington New Orleans, LLC
City of Roanoke
City of Roanoke
City of Roanoke
R/VV, TCE
R/W
R/VV, TCE
R/VV, TCE
R/VV, TCE
R/VV, TCE
R/VV, TCE
R/VV, TCE
Legend:
R/W - Right of Way
TCE - Temporary Construction Easement
Attachment #2
Riverland Road/Mt. Pleasant Blvd./Bennington Street
Intersection Improvements Project
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 CHURCH AVE, S.W. Room 461
P.O. Box 1220
Roanoke, VA 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
March 4, 2002
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William O. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT: January Financial Report
This financial report covers the first seven months of the 2001-2002 fiscal year. The following narrative discusses
revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 2.24% or $1,702,000 compared to FY01. Variances in specific categories of
revenues are as follows:
General Property Taxes increased 4.50% or $1,148,000 due to growth in real estate tax revenues, the City's single
largest revenue source. This growth is a positive indicator of the strength of our housing and construction market. The
first installment of real estate taxes was due October 5th. The second installment is due April 5th, and personal property
taxes, the second largest tax, are due May 31st. Personal property tax revenues are slightly above the January 2001
level, while Public Service taxes have declined.
Other Local Taxes decreased 1.14% or $272,000. Sales tax declined 3.00% or $221,000 from the prior year, a reflection
of the economic decline experienced in recent months. This tax is expected to improve as we move into the second half
of the fiscal year, yet continue to under-perform our budgeted estimate. Cigarette and transient room tax rate increases
have generated additional revenues in the local tax category due to rate increases. The increases in these revenues are
not commensurate with the percentage tax rate increases, however. The increased cigarette tax revenue is dedicated to
debt service for the series 2002 bonds. The increased transient room tax revenues are being used to fund an additional
contribution to the Roanoke Valley Convention and Visitors Bureau. Cellular phone utility tax is also up due to the
increasing number of subscribers, and prepared food and beverage taxes are up approximately 3%. Cable TV franchise
taxes and business license (BPOL) taxes are both below the January 2001 level, however these declines are timing
differences which will be corrected in future months.
Permits, Fees and Licenses are up $113,000 or 24.07% due to increases in rates charged for building, electrical and
plumbing inspections as well as the establishment of new building plan review fees which have generated $21,000 of new
revenue thus far in FY02.
Honorable Mayor and Members
R~-anoke City Council Page 2
Mar~;h 4, 2002
Fines and Forfeitures rose 20.67% or $100,000. General District Court fines increased 16%, and revenues from parking
tickets rose almost 35% as compared to the prior year. Civilianizing the ticketing function has led to an increase in
parking ticket revenues.
Revenue from Use of Money and Property decreased 10.61% or $67,000. Significant lower short term interest rates
and lower General Fund average daily cash balances in the current year cause this decline. Conversely, rental income
from the Commonwealth Building increased. Timing differences in the receipt of rental income from the State for
Municipal North (Social Services) has caused this rental revenue to drop as of January.
Charges for Services rose $149,000 or 6.65%. Reimbursement for services provided by various General Fund
departments to the Water and Sewage Treatment Funds increased. The charge for these services is based on the annual
Cost Allocation Plan. Conversely, charges for weed cutting and demolitions have declined.
Miscellaneous Revenue increased $71,000 or 46.64%. This increase is the result of the transfer of $105,000 to the
General Fund from the Transportation Fund, less a decrease in proceeds from the sale of surplus property. The
Transportation Fund is providing funding to the General Fund in FY02 to partially fund the subsidy to the Greater Roanoke
Transit Company (GRTC). In prior years, that subsidy was paid through the Transportation Fund.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 8.65% or $9,805,000 since FY01. Variances in individual
expenditure categories are discussed as follows:
Judicial Administration expenditures are up $194,000 or 6.00%. Juvenile and Domestic Relations Court costs rose due
to increased payments to the Roanoke Valley Detention Commission for housing juvenile detainees. Personal service
expenditures of the Circuit Court have increased due to additional law clerk positions, which were established during
September of FY01. Both the Sheriff and Commonwealth's Attorney personal services costs increased, as did charges
from the Department of Technology to the Commonwealth's Attorney.
Health and Welfare expenditures increased 10.65% or $1,406,000. Subsidies of nearly $600,000 have been made to the
Health Department at January 31st of the current year, while none had been paid through January of the prior year. CSA
expenses have increased significantly since the prior year, and Social Services costs for salaries and client assistance
have also grown.
Community Development expenditures increased 21.83% or $546,000 due to the establishment of the Neighborhood
Partnership department as part of the General Fund. This department was included in the Grant Fund in prior years.
Memberships and Affiliations expenditures increased due to increased contributions to the Roanoke Valley Convention
and Visitors Bureau.
Transfer to Debt Service has increased 26.45% or $2,353,279. Debt service payments have been made for the first
year on the Capital Equipment Lease. Additionally, the debt payments with February 1 due dates were paid in January of
the current year versus February of last year. This causes a temporary increase in the Transfer to Debt Service that will
correct itself in the next month.
Nondepartmental expenditures increased 45.10% or $3,144,000. These expenditures have risen sharply on a year-to-
date basis due to City Manager initiated procedures of establishing and funding of CMERP projects and equipment
purchases with one City Council report. By appropriating the entire CMERP funding at the beginning of the fiscal year,
these transfers likewise all occur at the beginning of the year, rather than throughout the year as in the past. Transfers to
the Capital Projects, Technology and Fleet Funds were significantly impacted by this change in policy.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/AHS
Attachments
DireCtor Of ~=inar~ce
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
JANUARY 31, 2002
Transfer
Number Date
General Fund:
CMT-1863 07/30/01
CMT-532 08/09/01
CMT-533 08/09/01
CMT-1176 08/28/01
CMT-1177 08/31/01
CMT-536 10/04/01
CMT-1195 10/04/01
CMT-544 11/20/01
CMT-1214 12/12/01
CMT-548 12/13/01
CMT-550 01/16/02
CMT-1230 01/17/02
CMT-554 01/31/02
Exolanation
Donation to Brain Injury Association
Tipping Fees
Tipping Fees
Deficit in State and Local Hospitalization
Reimbursements
Fees Due to Downtown Roanoke Inc
Related to Farmer's Market
Consultant Payment for Health Care
Renewal
Adoption Incentive Funds
Feasibility Study Related to Proposed Art
Center
Contribution to Greater Raleigh Court Civic
League
RRHA Property Reimbursement
Fund Professional Fees Needed for Year
Additional Advertising Due to Increase in IFBs
and RFPs
Furnishings in Court and Jury Rooms
From
Jail
Solid Waste Management
Solid Waste Management
Human Services Support
Contingency*
Residual Fringe Benefits
Income Maintenance
Residual Fringe Benefits
Pay Raise/Supplemental
Budget
Juvenile and Domestic
Relations Court Services
Residual Fringe Benefits
General Services
Jail
T._.~o Amount
Membership and Affiliations $ 5,000
Engineering 568
Building Maintenance 2,270
Hospitalization Program 995
Memberships and Affiliations 15,856
Human Resources 13,000
Social Services-Services 15,089
City Manager 75,000
Memberships and Affiliations 25,000
Housing and Neighborhood
Services 53,700
City Attorney 20,000
Purcashing 5,000
Circuit Court Judges 55,000
Total General Fund $ 286,478
Capital Projects Fund:
CMT-1180 09/05/01 Additional Project Expenses
Available Contingency
Balance of Contingency at July 1, 2001
*Contingency Appropriations From Above
Contingency Appropriations Through Budget Ordinances:
BO 35515 08/20/01 Drug Prosecutor
BO 35544 09/04/01 Zoning Inspector Positions
Available Contingency at January 31, 2002
Broadway Street Bridge
Contingency
Contingency
First Street Bridge $ 23,550
Total Capital Projects Fund $ 23,550
500,000
(15,856
$ 394,978
Transfer to Grant Fund (8,170
Transfer to Grant Fund (80,996
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July 1 - Jan 31 July t - Jan 31 Percentage
Revenue Source 2000-2001 2001-2002 of Change
General Property Taxes $25,518,185 $26,665,781 4.50
Other Local Taxes 23,936,845 23,664,380 (1.14)
Permits, Fees and Licenses 470,510 583,774 24.07
Fines and Forfeitures 482,742 582,543 20.67
Revenue from Use of Money and Property 635,493 568,059 (10.61)
Grants-in-Aid Commonwealth 21,406,339 21,815,210 1.91
Grants-in-Aid Federal Government 17,180 17,179 (0.01)
Charges for Services 2,244,141 2,393,474 6.65
Miscellaneous Revenue 153,256 224,735 46.64
Internal Services 1,287,983 1,339,695 4.01
Total $76,152,674 $77,854,830 2.24
Currant Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$77,105,366 34.58%
58,016,878 40.79%
957,150 60.99%
1,014,600 57.42%
1,118,330 50.80%
46,402,072 47.01%
34,300 50.08%
3,888,997 61.54%
560,236 40.11%
2,330,692 57.48%
$191,428,621 40.67%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July 1 - Jan 31 July 1 - Jan 31 Percentage Unencumbered
2000-2001 2001-2002 of Change Balance
$6,885,264
3,233,219
26,521,568
15,341,039
13,201,170
2,942,691
2,499,993
8,898,349
26,845,935
6,970,143
$113,339,371
$7,037,560
3,427,355
27,814,403
15,965,204
14,606,853
3,055,554
3,045,661
11,251,628
26,826,140
10,113,789
$123,144,147
2.21%
6.00 %
4.87 %
4.07 %
10.65 %
3.84 %
21.83 %
26,45
(0,07)
45.10
8.68
Current Fiscal Year
$5,757,829
2,917,920
18,837,020
8,886,836
12,771,623
Percent of
Revised Budget
Appropriations Obligated
$12,795,389 55.00%
6,345,275 54.01%
46,651,423 59.62%
24,852,040 64.24%
27,378,476 53.35%
1,699,787
2,078,676
4,755,341 64.26%
5,124,337 59.44%
% 1,015,271 12,266,899 91.72%
% 19,161,528 45,987,668 58.33%
% 3,233,515 13,347,304 75.77%
% $76,360,005 $199,504,162 61.73%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Year to Date for the Period
July 1 - Jan 31 July 1 - Jan 31 Percentage
Revenue Source 2000-2001 2001-2002 of Change
State Sales Tax $4,329,498 $4,326,856 (0.06) %
Grants-in-Aid Commonwealth 22,502,773 21,560,247 (4.19) %
Grants-in-Aid Federal Government 54,258 46,754 (13.83) %
Charges for Services 473,993 402,480 (15.09) %
Transfer from General Fund 26,995,690 26,826,140 (0.63) %
Special Purpose Grants 6,240,837 4,955,949 (20.59) %
Total $60,597,049 $58,118,426 (4.09) %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$9,492,986 45.58 %
41,656,787 51.76 %
115,390 40.52 %
1,971,820 20.41 %
45,987,668 58.33 %
8,675,230 NA
$107,899,881 53.86 %
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July 1 - Jan 31
2000-2001
$40,372,931
2,221,911
1,975,667
5,621,373
1,964,122
5,697,703
7,944,366
$65,798,073
July 1 -Jan 31
2001-2002
$39,283,677
1,951,506
2,045,389
5,464,005
1,422,327
5,815,529
8,675,230
$64,657,663
Current Fiscal Year
Percentage Unencumbered Revised
of Change Balance Appropriations
(2.70) % $35,369,772 $74,653,449
(12.17) % 1,891,653 3,843,159
3.53 % 1,842,457 3,887,846
Percent of
Budget
Obligated
52.62 %
50.78 %
52.61%
(2.80) % 4,892,460 10,356,465 52.76 %
(27.58) % (1,972) 1,420,355 100.14 %
2.07 % 791,972 6,607,501 88.01 %
9.20 % 8,675,230 NA
(1.73) % $44,786,342
$109,444,005
59.08 %
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICE FUND STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July I - Jan 31 July I - Jan 31 Percentage Revenue Estimate
Revenue Source 2000-2001 200t-2002 of Change Estimates Received
Grants-in-Aid Commonwealth $85,762 $84,483 (1.49) % $84,464 100.02 %
Grants-in-Aid Federal Government 1,047,797 1,348,980 28.74 % 2,891,594 46.65 %
Charges for Services 661,764 797,716 20.54 % 1,545,256 51.62 %
Total $t,795,323 $2,23t,179 24.28 % $4,521,3t4 49.35 %
SCHOOL FOOD SERVICE FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July 1 - Jan 31 July 1 - Jan 31 Percentage Unencumbered Revised
Expenditures 2000-2001 2001-2002 of Change Balance Appropriations
Food Services $2,261,680 $2,478,228 9.57 % $2,067,781 $4,546,009
Facilities % 16,978 16,978
Total $2,26t,680 $2,478,228 9.57 % $2,084,759 $4,562,987
Percent of
Budget
Obligated
54.51%
%
54.31%
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 2002
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
General Government $15,720,230 $13,133,497 $2,586,733 $535,347
Flood Reduction 14,332,065 8,120,423 6,211,642 205,738
Economic Development 24,215,125 18,212,083 6,003,042 540,658
Community Development 5,528,143 2,690,041 2,838,102 950,798
Public Safety 8,252,126 7,143,970 1,108,156 239,391
Recreation 10,965,741 5,304,958 5,660,783 888,418
Streets and Bridges 24,474,373 20,530,115 3,944,258 1,238,941
Storm Drains 2,534,631 1,206,945 1,327,686 575,991
Traffic Engineering 5,392,780 3,726,245 1,666,535 173,778
Capital Improvement Reserve (3,066,221) (3,066,221)
Total $108,348,993 $80,068,277 $28,280,716 $5,349,060
$2,051,386
6,005,904
5,462,384
1,887,304
868,765
4,772,365
2,705,317
751,695
1,492,757
(3,066,221)
$22,931,656
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 2002
Elementary Schools Renovation
Middle Schools Renovation
High Schools Renovation
interest Expense
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$12,884,240 $12,266,556 $617,684 $467,911
2,751,455 2,727,053 24,402 109
3,500,000 3,353,670 146,330 89,154
262,929 ~60,402 2,527
1,051,271 1,051,271
$149,773
24,293
57,176
2,527
1,051,271
$20,449,895 $t8,607,681 $1,842,214 $557,174 $1,285,040
5
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 7 MONTHS ENDING JANUARY 31, 2002
Interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Regional Mitigation Project
Commonwealth:
VDES - Garden City Mitigation Project
Virginia Transportation Museum - ISTEA
VDES- 1998 Regional Mitigation
Total Intergovernmental Revenue
Revenue from Third Parties:
Verizon - Brambleton Avenue Signals
Victory Stadium - Private Donations
First Union Job Grant Repayment
Times-World Corporation - Land Sale
Trigon Insurance - Land Sale
Mill Mountain Visitors Center - Private Donations
Bill and Melinda Gates Foundation
Westview Terrace - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Transfers from Water Fund
Transfers from Sewage Fund
Transfers from Management Services Fund
Total Other Revenue
Total
FY 2002
$332,911
10,769
313,622
657,302
19,223
10,143
16,176
45,542
44,400
3,100
100
47,600
5,147,517
375,0OO
5,522,517
$6,272,961
FY 2001
$1,028,742
679,745
1,708,487
231,892
3,733
235,625
36,055
7
10,000
137,445
125,110
308,617
3,295,758
2,900
12,600
100,000
3,411,258
$5,663,987
6
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 2002
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Sale of Land
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
FY 2002
$2,649,716
2,247,828
444,808
17,748
17,982
138,528
13,402
409,359
1,662,898
7,602,269
2,548,388
2,715,157
984,287
6,247,832
1,354,437
123,522
43,437
41,111
(603,021)
375,000
(19,951)
$1,334,486
FY 2001
$2,238,059
2,069 023
148 477
11 164
18 025
129 688
8 979
231 528
2,010,090
6,865,033
2,428,676
2,488,29O
984,727
5,901,693
963,340
265,627
37,611
5,328
(657,158)
(2,900)
(351,492)
$611,848
7
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 2002
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Capital Contributions - Other Jurisdictions
Miscellaneous Revenue
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
FY 2002
$4,326,706
448,200
127,492
490,654
84,200
143,613
91,127
5,711,992
1,288,377
3,701,950
1,008,065
5,998,392
(286,400)
116,286
(443,086)
834,870
91
508,161
$221,761
FY 2001
$4,349,081
520,599
143,931
534,737
86,345
160,822
35,917
5,831,432
1,127,936
3,345,513
691,152
5,164,601
666,831
244,947
(451,814)
(12,600)
(219,467)
$447,364
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 2002
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Facility Fees
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Transfer from Capital Projects Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY 2002
$202,699
90,875
75,200
55,222
12,920
7,129
72,197
21,049
3,165
474,494
8,867
1,023,817
1,100,872
1,011,551
291,746
2,404,169
(1,380,352)
726,843
385,000
13,078
1,228
1,126,149
($254,203_)
FY 2001
$230,391
82,716
56,000
76,301
20,023
21,991
47,037
37,079
412,475
11,650
995,663
810,965
1,054,420
259,099
2,124,484
(1,128,821)
878,703
39,370
4,331
922,404
($206,417)
9
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 2002
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Shenandoah Parking Garage
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer From General Fund
Interest on Investments
Interest and Fiscal Charges
Transfer to GRTC - Capital
Transfer to GRTC - Shuttle Service
Transfer to General Fund
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Expenses
Net Income
FY 2002
$224,837
256,589
128,508
268,022
213,197
75,994
1,008
3,054
3,505
1,174,714
471,084
347,039
818,123
356,591
32,000
8,209
(289,988)
(104,918)
1,327
(353,37O)
$3,221
FY 2001
$203,128
250,438
122,990
265,539
237,542
40,372
1,120,009
495,950
317,601
813,551
306,458
761,358
14,840
(304,353)
(49,000)
(65,ooo)
(637,637)
9,590
(270,2O2)
$36,256
10
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 2002
Operating Revenues
FY 2002
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
FY 2001
Conference Center
Total Operating Revenues
$ $ 1,638,509 $
1,638,509
1,638,509 $
1,638,509
1,892,715
1,892,715
Operating Expenses
Personal Services
Fees for Professional Services
Administrative Expenses
Conference Center
Total Operating Expenses
27,251 -
41,035 -
36,206 -
1,482,767
27,251
41,035
36,206
1,482,767
54,528
15,919
1,019
1,521,516
104,492 1,482,767 1,587,259 1,592,982
(104,492) 155,742 51,250 299,733
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
HRCCC Settlement Proceeds
Construction Repairs
Interest on Investments
Rent, Taxes, Insurance, and Other
131,250 -
131,250 -
(48,040) -
71,823 -
(16,299)
131,250
131,250
(48,040)
71,823
(16,299)
131,250
131,250
8,000,000
(558,445)
112,486
(39,722)
Net Nonoperating Revenues (Expenses)
286,283
Net Income Before Depreciation
181,791
Depreciation Expense/Replacement Reserve
265,178
(16,299) 269,984 7,776,819
139,443 321,234 8,076,552
81,905 347,083 360,105
Net Income (Loss) $ (83,387) $ 57,538 $ (25,849) $ 7,716,447
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree ManagemenL
11
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 2002
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Revenue
Interest Expense
Transfers To Other Funds
Loss on Disposal of Fixed Asset
Transfers From Other Funds
Other Revenue
Net Nonoperating Revenues
Net Income (Loss)
TOTALS
Department
of Materials Fleet Risk
Technology Control Management Management FY 2002 FY 2001
$2,443,574 $606,681 $2,232,084 $5,490,315 $10,772,654 $9,572,964
2,443,574 606,681 2,232,084 5,490,315 10,772,654 9,572,964
1,306,866 41,082 770,386 103,694 2,222,028 2,164,154
774,703 596,273 550,982 6,161,263 8,083,221 6,259,678
299,575 1,165,064 - 1,464,639 1,325,047
2,381,144 637,355 2,486,432 6,264,957 11,769,888 9,748,879
62,430 (30,674) (254,348) (774,642) (997,234) (175,915)
86,884 3,605 21,666 200,373 312,528 597,097
(8,908) - (30,366) (39,274) -
(104,000)
~4,034) (44,034)
2,452,247 573,639 250,000 3,275,886 1,341,205
10,183 10,183
2,540,406 3,605 520,905 450,373 3,515,289 1,834,302
$2,602,836 ($27,069) $266,557 ($324,269) $2,518,055 $1,658,387
12
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31, 2002
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2002.
BALANCE AT BALANCE AT BALANCE AT I
FUND DEC 31, 2001 RECEIPTS DISBURSEMENTS JAN 31, 2002 JAN 31, 2001
GENERAL
WATER
SEWAGE
CiViC CENTER
TRANSPORTATION
CAPITAL PROJECTS
CONFERENCE CENTER
RKE VALLEY DETENTION COMM
DEBT SERVICE
DEPT OF TECHNOLOGY
MATERIALS CONTROL
MANAGEMENT SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
'SCHOOL FOOD SERVICE
FDETC
, GRANT
($7,824,757.36) $9,518,490.27 $13,842,027.32 ($12,148,294.41) ($8,106,803.05
7,118,756.19 285,404.59 977,293.85 6,426,866.93 7,539,761.56
7,560,538.12 1,597,496.81 2,460,365.05 6,697,669.88 7,356,618.71
1,053,752.61 591,757.56 641,624.16 1,003,886.01 1,236,210.75
483,272.17 196,994.79 349,449.34 330,817.62 499,974.61
28,168,854.44 1,087,107.60 1,218,721.35 28,037,240.69 42,576,314.35
4,053,670.17 66,066.02 27,003.54 4,092,732.65 8,603,130.06
2,091,185.54 646,579.58 266,531.40 2,471,233.72 3,254,944.92
12,901,945.73 1,306,430.23 3,637,151.87 10,571,224.09 12,254,175.59
5,672,973.98 625,585.61 226,518.82 6,072,040.77 5,120,855.97
315,625.19 21,539.93 59,058.68 278,106.44 25,134.22
0.00 0.00 0.00 0.00 164,091.18
942,884.67 1,113,759.60 871,612.59 1,185,031.68 1,570,832.051
(14,809,772.95) 15,509,362.09 16,124,367.28 (15,424,778.14) (13,189,699.00)i
12,112,575.90 235,943.19 124,450.47 12,224,068.62 11,409,209.52!
887,166.22 325,568.55 1,481,667.89 (268,933.12) (157,244.56)i
10,428,050.43 4,253,572.79 7,194,122.63 7,487,500.59 8,251,157.23
2,504,785.16 1,501.78 67,215.14 2,439,071.80 2,575,877.58
(415,370.65) 782,832.31 259,930.04 107,531.62 413,818.22 I
73,127.10 203,624.48 90,947.51 185,804.07 9,223.85 !
750,886.17 473,319.70 283,389.95 940,815.92 1,348,390.99!
TOTAL $74,070,148.83 $38,842,937.48 $50,203,448.88 $62,709,637.43 $92,755,974.75!
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31, 2002.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$22,296.09
1,094,275.94
8,063,381.50
11,584,807.66
20,138,806.29
10,044,704.17
446,342.67
11,315,023.11
_ ___$62,709,637.43
DATE: FEBRUARY 8, 2002
DAVID C. ANDER~
13
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE 7 MONTHS ENDED JANUARY 31, 2002
Additions:
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2002
$2,240,628
(8,517,987)
2,045,380
(6,472,607)
28,282
(6,500,889)
(4,260,261)
FY 2001
$2,213,375
(1,487,730)
4,203,042
2,715,312
236,172
2,479,140
4,692,515
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund balance January 31
$8,571,603
278,000
8,849,603
(13,109,864)
326,337,980
$313,228,116
$7,473,091
276,950
7,750,041
(3,057,526)
350,929,145
$347,871,619
14
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JANUARY 31, 2002
Assets
Cash
Investments, at Fair Value
Due from O~er Funds
Ofl3er Assets
Total Assets
FY 2002
1,692,611
312,790,602
1,590
5,434
$ 314,490~237
FY2001
(157,473)
349,120,706
3,099
5,097
$ 348r971~429
Liabilities and Fund Balance
Liabilities:
Due to Ot~er Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,260,855
1,266
1,262,121
326,337,980
(13,109,864)
313,228,116
$ 314~490~237
$ 1,094,041
5,769
1,099,810
350,929,145
(3,057,526)
347,871,619
$ 348~971~429
15
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #53-60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35766-030402 amending and reordaining certain
sections of the 2001-02 General, Water, Civic Center, Transportation, Capital Projects and
School Capital Project Funds Appropriations, providing for appropriation of
$56,245,000.00, in connection with 2002 General Obligation Public Improvement Bonds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
Ann H. Shawver, Manager, Accounting Services
N:\CKMHlXAgenda.02hMarch 4, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of March, 2002.
No. 35766-030402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 General,
Water, Civic Center, Transportation, Capital Projects and School Capital Project Funds
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2001-2002, General, Water, Civic Center, Transportation, Capital Projects
and School Capital Project Funds Appropriations be, and the same are hereby, amended
and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 70,785,871
Transfers to Other Funds (1-2) ................................ 70,263,166
Water Fund
Appropriations
Capital Outlay $ 7,734,193
Crystal Spring Filtration Plant Construction (3) ................... 5,245,000
Public Improvement Bonds - Series 2002 (4) .....................
Civic Center Fund
Appropriations
Capital Outlay $ 4,477,500
Civic Center Renovation/Expansion - Phase I (5-6) ............... 3,285,000
Public Improvement Bonds - Series 2002 (7) .................... _
Revenues
Nondepartmental
Transfers from Other Funds (8) ...............................
Transportation Fund
Capital Outlay
Shenandoah Garage (9-10) '
Capital Projects Fund
General Government
Shenandoah Garage (11-12) ...............................
Parks, Recreation and Cultural
Stadium/Amphitheater Project (13-14) ........................
Capital Improvement Reserve
Public Improvement Bonds - Series 2002 (15-20) ................
Revenues
Nonoperating
Transfers from Other Funds (21) ..............................
Proceeds From Issuance of Bonds (22) ........................
School Capital Projects Funa
Appropriations
Education
Roanoke Academy for Math and Science (23) ...................
Revenues
Nonoperating
Proceeds from Issuance of Bonds (24) .........................
$ 2,528,685
2,468,685
$ 5,997,774
5,924,574
$ 9,285,656
$ 26,890,741
18,235,000
$ 24,153;779
20,500,000
46,222,517
4,692,517
41,530,000
25,049,895
5,409,450
4,600,000
4,600,000
1) Transfer to Civic
Center Fund
2) Transfer to Capital
Projects Fund
3) Appropriated from
Series 2002 Bonds
4) Crystal Spring
Filtration Plant
5) Appropriated from
Series 2002 Bonds
6) Appropriated from
General Revenue
7) Civic Center
Expansion and
Renovation
8) Transfer from
General Revenue
9) Appropriated from '
General Revenue
10)Appropriated from
Series 2002 Bonds
11 )Appropriated from
General Revenue
12) Appropriated from
Series 2002 Bonds
13) Appropriated from
General Revenue
14) Appropriated from
Series 2002 Bonds
15) Buildings and
Structures
16) Economic
Development
17) Stadium/
Amphitheater
18) Flood Reduction
19) Riverside Centre
for Research
and Technology
20) Curb, Gutter and
Sidewalk
21 ) Transfer from
General Fund
22) Proceeds from
Issuance of
Series 2002 Bonds
(001-250-9310.9505)
(001-250-9310-9508)
(002-530-8397-9076)
(002-530-8400-9199)
(005,550-8615-9076)
(005-550-8615-9003)
(005-550-8620-9198)
(005-110-1234-1283)
(007-310-9574-9003)
(007-310-9574-9076)
(008-052-9573-9003)
(008-052-9573-9076)
(008-530-9758-9076)
(008-530-9758-9076)
(008-052-9710-9173)
(008-052-9710-9178)
(008-052-9710-9179)
(008-530-9711-9185)
(008-530-9711-9187)
(008-530-9711-9195)
(008-110-1234-1037)
(008-110-1234-1142)
$ 30,000
( 830,000)
320,300
5,124,700
1,37O,000
830,000
800,000
830,000
3,424,574
2,500,000
(3,424,574)
(2,500,000)
( 830,000)
16,755,000
2,500,000
4,000,000
275,000
7,5O0,000
8,000,000
5,000,000
( 830,000)
41,530,000
23) Appropriated from
Series 2002 Bonds
24) Proceeds from
Issuance of Series
2002 Bonds
(031-060-6058-9076) $
(031-110-1234-1142)
4,600,000
4,600,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W. Room 461
P.O. Box 1220
Roanoke, VA 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
March 4, 2002
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William O. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Subject: Appropriation of 2002 Bond Funds
Dear Mayor Smith and Members of City Council:
The City's 2002 general obligation public improvement bonds of $56,245,000 have been issued,
and the proceeds are available for appropriation. The following table details the projects to be
funded by the Series 2002 bonds. The attached budget ordinance will appropriate these funds.
Issue Amount Previously Appropriation
Project Amount Appropriated Account
Capital Projects Fund
Roanoke River Flood Reduction
Riverside Centre for Research
and Technology
Curb, Gutter, Sidewalk Improvements
Stadium/Amphitheater Project
Sub-Total
School Capital Projects Fund
Roanoke Academy for Math
and Science
$ 7,5OO,OOO $
12,000,000 4,000,000
5,000,000
17,030,000 275,000
$41,530,000 $ 4,275,000
$ 4,600,000
008-530-9711-9185
008-530-9711-9187
008-530-9711-9195
008-530-9758-9076
031-060-6058-9076
The Honorable Mayor Smith and
Members of City Council
March 4, 2002
Page 2
Project
Water Fund
Crystal Spring Filtration Plant
Issue Amount Previously Appropriation
Amount Appropriated Account
$ 5,445,000 $ 5,124,700
002-530-8397-9076
Civic Center Fund
Roanoke Civic Center Renovations
$ 2,170,000 $ 800,000
005-550-8620-9076
Transportation Fund
Shenandoah Garage
Grand Total
$ 2,500,000 $ 2,500,000
$56.245.000 $12.699,70~_
007-310-9574-9076
As noted in the table, several projects have been established and funded from the 2002 General
Obligation Bonds in advance of issuance. The attached budget ordinance will provide appropriate
budgetary adjustments where bond funds have been appropriated in advance of issuance.
The attached ordinance will also transfer to the Civic Center Fund $830,000 originally transferred
to the Capital Projects Fund from the General Fund, This change is being made in conjunction
with the change made via City Council action on January 22, 2002, whereby the amount of bonds
issued for the Civic Center project was decreased $830,000 and the amount of bonds issued for
the Stadium project was increased $830,000. This change was made to ensure all bonds were
issued as tax exempt bonds, providing the lowest total interest expense to the City.
Funding of $2.5 million for Shenandoah Parking Garage was originally appropriated in the Capital
Projects Fund. The attached budget ordinance will also shift this project to the Transportation
Fund where our parking garages are recorded. Funding from both the Series 2002 Bonds and
General Revenues are being transferred.
I will be pleased to answer any questions Council may have.
Sincerely,
Jesse A. Hall
Director of Finance
JAH/JSY
Attachment
C:
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Barry L. Key, Director of Management and Budget
Ann H. Shawver, Manager of Accounting Services
MARY g. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church/\venue. S.W., Room 456
Roanoke, Virginia 2401 I - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrkra~ci.roanoke.va.us
March 11, 2002
File #550
STEPHANIE M. MOON
Deputy City Clerk
Darlene L. Burcham, Co-Chair
Virginia First Cities Coalition
c/o City Manager's Office
Roanoke, Virginia
Calvin D. Jamison, Co-Chair
Virginia First Cities Coalition
c/o City Manager's Office
900 E. Broad Street, Suite 210
Richmond, Virginia 23219
Dear Ms. Burcham and Mr. Jamison:
I am enclosing copy of Resolution No. 35767-030402 highlighting the inadequacies of
funds currently received from the Commonwealth of Virginia and supporting the Virginia
First Cities Coalition plan of action to address a better financial structure between the State
and local government.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
The Honorable Rudolph C. McCollum, Jr., Executive Director, Virginia First Cities
Coalition, 900 E. Broad Street, Suite 201, Richmond, Virginia 23219
N:\CKMHl\Agenda.02hMarch 4, 2002 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of March, 2002.
No. 35767-030402.
A RESOLUTION highlighting the inadequacies of funds currently received
from the Commonwealth of Virginia and supporting the Virginia First Cities
Coalition plan of action to address a better financial structure between the State
and local government,
WHEREAS, Roanoke is one of the most vital urban centers in the
Commonwealth of Virginia directly providing quality services to 94,911 residents
and contributing t.o the State economy and the State's total employment base
upon which the State receives income tax and other indirect revenue, and
WHEREAS, there is growing disparity between the revenues the State
provides to cities and the mandates and transfer of responsibilities the State
places on local government, which has been further exacerbated by the State's
restrictions on the cities' authority to generate revenues, and
WHEREAS, the current State-City intergovernmental structure has not
kept pace with a changing economy, best business and management practices
and monetary ddvers of high service responsibilities, most particularly in the
areas of education and transportation, and
WHEREAS, the Joint Legislative Audit Review Committee (JLARC) has
recently issued reports on the adequacy of State support for education and
transportation, and
WHEREAS, the State generally governs public education and sets the
Standards of Quality (SOQ) which are the base standards that all public
elementary and secondary schools must meet, and
WHEREAS, JLARC found that the State typically pays about forty percent
(40%) of public elementary and secondary school costs and less than fifty-five
percent (55%) of the costs of the minimum standards, and
WHEREAS, JLARC further found that localities have valid reasons to be
concerned about their level of responsibility for educational costs, and
WHEREAS, the City of Roanoke in order to address the inadequate State
funds for education provides an amount to the Roanoke Public Schools that is
equivalent to approximately ninety-five percent (95%) of the entire proceeds the
City receives from the real property tax, and
WHEREAs, similarly the recently issued JLARC study of Transportation
activities revealed that the State Highway Maintenance program is under-funded,
and
WHEREAS, this same study revealed over forty percent (40%) of
Virginia's bridges were in need of repair or rehabilitation, and construction funds
will be insufficient to pay for highway projects identified as legislative priorities
over the next ten (10) years, and
WHEREAS, the above findings were shared with the Virginia First Cities
Coalition, and a work plan developed by the Coalition to seek redress from the
State, and
WHEREAS, the funding for education and transportation in the
amendments proposed for the current FY 02 and FY 03-04 State budgets will
result in significant negative impacts and impede the economic viability of the
cities and the Commonwealth of Virginia as a whole, and
WHEREAS, the proposed First Virginia Cities Work Plan includes
strategies to address this critical under funding; now, therefore,
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That the Council endorses the efforts of the Virginia First Cities
Coalition to cause the State to work collaboratively with the cities to adopt and
implement comprehensive structural changes to the intergovernmental
relationship and most immediately provide adequate funding for education and
transportation and authorizes the City Manager to take such actions as are
necessary to support this effort.
2. That the work plan of the Coalition be endorsed. The actions will
include, to:
a. Work with the Governor and his administration to develop an
urban strategy that responds to the urgent needs of cities by redesigning
the state-local relationship to balance service responsibilities with revenue
capacity, and change the tax structure and other revenue controls to
recognize new economic opportunities for the state and localities;
b. Work with the Governor and General Assembly to provide
adequate State funds to cities for education and transportation programs;
c. Support state legislation that provides the needed local
flexibility in the generation of additional revenue for regional transportation
improvements and the use of VDOT funds for proper maintenance of
urban streets in parity with those in non-urban areas;
d. Implement strategies of public outreach to enhance the
public's understanding of the under funding and obtain support for
immediate action for reform; and
e. Examine and pursue other appropriate means, up to and
including the study of the feasibility of legal redress, if necessary, to seek
and obtain' adequate funding from the State.
3. That this resolution shall be in effect from and after its adoption.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 6, 2002
File #132-184
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 4, 2002, Council Member Hudson requested that newly hired City department
directors be formally introduced at a City Council meeting.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl~.genda.02hMarch 4, 2002 correspondence.wpd
I move that any citizens wishing to address Council under Item 12, Hearing of Citizens Upon
Public Matters, may advise the City Clerk prior to 5:00 p.m. on the Tuesday before any
regularly scheduled Council meeting, which is the deadline for receipt of agenda items, and their
names and topics for discussion will appear on the printed City Council agenda. Any citizens
who have not advised the City Clerk prior to the agenda deadline of their request to speak will
continue to be heard under Item 12 by registering with the City Clerk prior to arriving at that
item on the agenda, which is the current practice of Council.