HomeMy WebLinkAboutCouncil Actions 02-04-02 HUDSON
35738-020402
ROANOKE CITY CO UNCIL
REGULAR SESSION
FEBRUARY 4, 2002
12:15 P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call.
(Council Members Harris, White
and Bestpitch were absent.)
A communication from Mayor Ralph K. Smith requesting a Closed Session
to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to §2.2-3711(A)(1), Code of
Virginia (1950), as amended.
File #110-132
(Approved 4-0, Council Members Harris, White and Bestpitch were not in
the Council Chamber when the vote was recorded.)
THE MEETING WAS DECLARED IN RECESS AT 12:20 P.M. TO BE
IMMEDIATELY RECONVENED IN THE EMERGENCY
OPERATIONS CENTER CONFERENCE ROOM, ROOM 159.
Briefing on National Pollution Discharge
(45 minutes)
Received and filed.
File #468
Elimination System
Phase II.
The meeting was declared in recess at 1:20 p.m.
CERTIFICATION OF CLOSED SESSION. (7-0)
Dr. Dolores Y. Johns was reappointed as a member of the Blue Ridge
Behavioral Healthcare Board of Directors, for a term ending
December 31, 2004.
File #15-110-335
Claude N. Smith was reappointed as a member of the Roanoke Regional
Airport Commission, for a term ending March 9, 2006.
File #9-15-110
Krista Blakeney was appointed as a member of the Youth Services Citizen
Board for a term ending May 31, 2004.
File #15-110-305
THE MEETING WAS DECLARED IN RECESS AT 1:35 P.M., TO BE
RECONVENED AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER,
FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING, 215
CHURCH AVENUE, S. W.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
FEBRUARY 4, 2002
2:00P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (All present)
The Invocation was delivered by The Reverend Catherine A. Houchins,
Pastor, Metropolitan Corrmunity Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, February 7, 2002,
at 7:00 p.m., and Saturday, February 9, 2002, at 4:00 p.m. Council meetings are
now being offered with closed captioning for the hearing ingaired.
3
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215
CHURCH AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
'AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO
TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM~
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED
TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED
AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME
AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED
FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN
FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
RVTV CHANNEL 3 COVERAGE OF THE CITY COUNCIL MEETING
WILL CONCLUDE FOLLOWING ITEM 11, CITY MANAGER
COMMENTS.
4
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
A RESOLUTION paying tribute to Hamlar-Curtis Funeral Home on its 50-year
anniversary of service to the citizens of Roanoke.
Adopted Resolution No. 35738-020402. (7-0)
File #80
®
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the City Council Work Session held on Monday,
October 29, 2001, and the regular meeting held on Monday, December 3,2001.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
C-2
Qualification of the following persons:
William H. Carder as a member of the Roanoke
Valley-Alleghany Regional Commission to fill the
unexpired term of Donald S. Caldwell, resigned, ending
June 30, 2003;
Jesse A. Hall as Director of Finance for a term beginning at
midnight on January 31, 2002, and ending
September 30, 2002; and
5
Charles E. Hunter, III, as a Director of the Industrial
Development Authority of the City of Roanoke, Virginia, to
fill the unexpired term of Thomas Pettigrew, resigned,
ending October 20, 2004.
RECOMMENDED ACTION: Receive and file.
File #1-15-110-207-326
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
A request of Dr. E. Wayne Harris, Superintendent, Roanoke City Public
Schools, to present a briefing with regard to the English Language Learners
Program.
Received and filed.
File #467
bo
A communication from Phillip F. Sparks, Executive Director, Roanoke
Valley of Virginia Economic Development Partnership, to present a briefing
on activities of the Partnership.
Received and filed.
File #450
Co
A communication from the General Registrar requesting that Council
approve an emergency change in the polling place from the National Guard
Armory, 33 Reserve Avenue, S. W., to the Roanoke City Schools
Maintenance Building, 250 Reserve Avenue, S W., indefinitely.
Adopted Ordinance No. 35739-020402. (7-0)
File #40-122-189
6. REPORTS OF CITY OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. A communication with regard to the Water Conservation llan.
Mr. Chip Davis presented the "Water Tip of the Week". He
suggested that water not be allowed to run continuously while
shaving.
Council concurred in the recommendations of the City
Manager, and adopted Budget Ordinance No. 35740-020402
and Ordinance No. 35741-020402. (7-0)
File #60-183-468
A communication with regard to Affirmative Action and diversity
initiatives for calendar 3ear 2001.
Received and filed.
File #411
A communication recommending execution of a contract with
Rosser International, Inc., for architectural and engineering
services for the Roanoke Civic Center Expansion and Renovation
Project - Phase II Improvements, in the amount of $825,000.00;
and appropriation of funds in connection therewith.
Adopted Resolution No. 35742-020402. (6-1, Mayor Smith
voted no.)
File #192
7
A communication recommending execution of a contract with
Hayes, Seay, Mattern and Mattern, Inc., for architectural and
engineering services to provide programming and space planning
services for the Public Works Service Center, Municipal North,
and other City facilities.
Adopted Budget Ordinance No. 35743-020402 and
Resolution No. 35744-020402. (7-0)
File #32-60-183-209
o
A communicationrecommending acceptance of the bid submitted
by Kay Uniform Co., Inc., for purchase of uniforms for employees
of the Roanoke City Sheriff's Office, for a period of one year, with
an option to renew for four additional one-year periods; and reject
all other bids received bythe City.
Adopted Resolution No. 35745-020402. (7-0)
File #121
o
A communication recommending appropriation of $44,400.00 for
repayment of 111 positions, in connection with an agreement
between the City, First Union National Bank and the Fifth District
Employment and Training Consortium relating to jobs in
Enterprise Zone One.
Adopted Budget Ordinance No. 35746-020402. (7-0)
File #60-246-369
A communication recommending appropriation of $58,982.00, in
connection with the Federally Forfeited Property Sharing Program.
Adopted Budget Ordinance No. 35747-020402. (7-0)
File #5-60-166
o
A communication recorrrnending acceptance of a Rescue Squad
Assistance Fund grant, in the amount of $14,000.00; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 35748-020402 and
Resolution No. 35749-020402. (7-0)
File #60-70-236-270-354-472
b. CITY CLERK:
A report advising of expiration of the three-year terms of office of
Charles W. Day and Brian J. Wishneffas Trustees of the Roanoke
City School Board on June 30, 2002, and applications for the
upcoming vacancies will be received in the City Clerk's Office
until 5:00 p.m, on Friday, March 8, 2002.
Received and filed.
File #467
c. DIRECTOR OF FINANCE:
Financial report for the rmnth of December 2001.
Received and filed.
File #1-10
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
10.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
mo
Inquiries and/or corrrnents by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Wyatt requested that the City Manager explore the
ramifications of requesting area hotels and restaurants to voluntarily
conserve water; i.e.: laundry practices and serving water with meals
upon request only.
File #468
Vice-Mayor Carder and Council Member Bestpitch expressed
concern with regard to the failure by the General Assembly to
approve the City's proposed Charter amendments and an increase in
the admissions tax at the Roanoke Civic Center.
File #50-79-137-192
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
11. CITY MANAGER COMMENTS: NONE.
RVTV CHANNEL 3 COVERAGE OF THE COUNCIL MEETING WILL
CONCLUDE.
12. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS ALSO A TIME FOR INFORMAL DIALOGUE
BETWEEN COUNCIL MEMBERS AND CITIZENS. MATTERS
REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION
OR REPORT TO COUNCIL.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., requested clarification on a
previous agenda item in which four speakers addressed Council and they
were required to limit their remarks to three minutes each instead of the
five minutes provided by Council's Rules of Procedure. She referred to
Item 12, Hearing of Citizens Upon Public Matters, on the printed agenda
and noted that the agenda does not state that it is a time for informal
dialogue between the Members of City Council and citizens.
File #132
l0
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGIN1A 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
February 4, 2002
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I would like to request a Closed Meeting to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
H:~AGENDA.02\CLOSED SESSION ON VACANCIES.DOC
Office of the City Manager
February 4, 2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia'
Dear Mayor Smith and Members of Council:
Subject: Briefing
This is to request space on Council's 12:15 agenda for a 45-minute briefing on NPDES
Phase II.
DLB:ca
C:
City Attorney
Director of Finance
City Clerk
E & EM Specialist
ubmitted~,
Darlene L. ~ur~am
City Manager
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke,va .us
DRAFT: 1/23/02
Appendix 2
Current Stormwater Utility Fees - Virginia
Fiscal Year 2001
Residential Commercial
Stormwater Fee Stormwater Fee Total Revenue
Locality (per house per month) (per month) Generated
Norfolk $5.47 $3.77 per 2,000 sq. $7.5 million
ft. of impervious
area
Virginia Beach $3.68 $3.68 per 2,269 sq. $9.4 million
ft. of impervious
area
Portsmouth $3.30 $3.30 per 1,877 sq. $3.0 million
ft. of impervious
area
Newport News $2.70 $2.70 per 1,777 sq. $4.1 million
ft. of impervious
area
Hampton $2.50 $2.50 per 2,429 sq. $3.5 million
ft. of impervious
area
Chesapeake $1.75 $1.75 per 2,112 sq. $2.7 million
ft. of impervious
area
Pdnce William $1.73 $0.84 per 1,000 sq. $3.7 million
County, VA ft. of impervious
area
Greensboro, $2.44 $2.44 per 2,543 sq. $6.4 million
NC ft. of impervious
area
NPDES Phase H Stormwater Acgion Plan
.4ppend£~ 2 - Stormwater Utili.~ Rates in VA & NC
Ci~.' of Roanoke
puge
(CURRENT) ClP Drainage Projects Date: 2/4/2002
Prlorityf ProjectNam® IQuadt ~1 E~timatecl
I Fomat Park Dram&ge Projects - from 2001 Anderson Sludy NWi Villa Heights j $ 11,096,000
2 Summit Hills Phase 2 J i I $ 150,0c~
3 i Trevino Drive Drainage - Phase 2 ! NE I Mentm~ ' $ 250,000
4 Lick Run Access Ramps SE i ~,,-,m-~---T 100.~
5 i Model Maintenance - Annual All I A/I
$ 25,000
6 i Misc~ Minor Drainage Construction - Annual i= All ~ All $ 20,000
7 ~Community Rating System -Annual I All j All i $ 10,000
8 'Ore Branch Channel Stabilization ~ SE Sou~em Hills i $ 312,000
9 ~Trout Run Culvert Repairs ~ i ! $ 1~0,000
10 iPraliminan/Design - Annual I All i All ! $ 20,000
11 !Purchase/RelocationofStructures.Annual i All , All !$ 100,0001
12 Moomaw Heights - Camille Ave and Gledies St ~ NW Edgewood -
I ~ Summit HiUs i $ 74,000
13 iRC~T Detention Maint,oance ~ Orvis~be~ Ardan i NE i Eastgate i S 35,?00
14 !5508 Green Ridge Rd. ~ i $ 45,000
15 3132 C°urtland Ave (800 blk Queen, 3100 blk Lyndlturst) NE i Williamson Rd. i $ 50.000
16 :Westover Ave(2500 blk)alley bet Westover&Memo~at SW t~'z~_--'d;, Court i $ 86,0C~-
17 RClT De~er,[ion Maintenance ~} Cc--_.~..er Industries ! NE i Eeslgate
18 jHarvest Lane Drainage Project i NW Weatview i $ 125,000,
; I Terrace
19 1738 Windsor Ave. r SW I Rc!c~;hCourt ~$ 57,000
20
4457 Ohio St. i NE I Monterey
21 Garden City Flood Reduct. - Ph 3 i SE G&rGen City '~ $ 66,000
22 2800 block Bamhart St. and 1300 b;ock of Aspen St [ $ 1,931,000
23 13519 W1r.~sor Road i $ 160,000
24 iCh&phc&nAve, i SW Deye~e ! $ 53,000
25 Ouc,;n & Cou~&r~ ! NW Moun{aih View $ 38,000
I NE VV1;~;an~son Rd. $ 166,000
26 Salem Tpk. ~ 30th Street NW Loudon - Melross~ $ 527,000
27 4501 & 4513 Narrows La. SE Southern Hills i $ 76,000
28 i'1528 Cove Rd. i NW, M~,-ose-Rugby $ 83,00~
29 i3024 & 3032 May-,w.~,G Road/Cassell Lane I SW South Roanoke $ 26,000
30 ! Court Street Channel Project , NW Washington ParkI $ 130,000
31 ',Troxell ~ Mabry i SE Garden City $ 3,600
32 iGarden City Flood Reduc~k~'~- Ph 4 i SE Garden City $ 1,260,000
33 iGarden City Flood Redck.~on - Ph 5 ;~ SE Garden City $ 1,652,000
34 , Garden City Flood Reduction. Ph 6 '~ SE Garden City $ 400,000
i
35 iGa~.~-i City Flood RedLk,~c.'~ - Ph 10 ! SE Garden City $ 250,000
35 Dr&;na§e Well located at Sunrise Ave & Oakland Blvd i NE RounGh;;; $ 67,000
37 1700 Block of 11~ Street ~
r NW Washington Park $ 85,000
38 Van Winkle Rd./Narrows Lane SE Southern Hills $ 52,900
39 4512 B~,~u~.a~n $ ,19,000
40 j S~n~ Ave/Ha~0ok BNd Drainage Ditch ; SE Garden City I $ 113,000
SW
41 ~ Srymnor
Deyerle $ 22,000
42 ,101 27~ St. . ; SE * South Roanoke t $ 38,000
43 Gatewood (5000 block) - i SW Deyede $ 30,000
44 ,,Belle Ave/Gus Nick BNd/OId Vinton Mill Road i NE Mecca Gardens $ 14,000
45 I Southern Hills Dr. Drainage I SE So,_~ern
46 12412 Flodda Ave. I "~'~:~; $ 63,000
NW M=!.'ose - Rc~by $ 107,000
47 Garden City Flood Reduction - Ph 8
45 Murdock Creek Phase 3 i SE Garden City $ 79,000
. SW 12c. yc,-le S 643,000
I of 3 c~,~u, h=.~x~ ~-4-o~
(CURRENT) CIP Drainage Projects Date: 2/4/2002
49 i917VVhitneyAve. , NE Preston Park ' $ 40,000
50 I Belmont Baptist - 9th St & Stewart Ave SE i Belmont i $ 90,600
51 ':5044 Bruceton Rd. i SW I Deyede ! $ 5,800
52 14502 Flodst Road ~ . $ 201,000
~ ~ Edgewood- ' $ 1,635,000!
53 ;~Summit Hills Subd, Drainage Projects , NW ~
~ , Peachtree -
54 11900 block Mewdowbrook St. ~ NW ! Noorwood i $ 12,000
55 ;Drainage Well #116 midway 3400 Block Forest Hill Ave NE i Roundhill $ 68,000
56 Drainage Well #103/115 10th St & Courtland Road i NWi Roundhill i $ 60,000
57 Drainage Well #92 Greenland Ave & Oakland Blvd ., NWi Roundhill i $ 86,000
58 Drainage Well #97 Greenland Ave & 10th St i NWi Roundhill i $ 63,000
59 I Drainage Well #100 Greenland Ave & Cumberland St ! NW '~ Roundhill,i $ 89,000
60 i3336 Maplelawn Ave. , NE ~ Preston Park i $ 49,600
61 i~1108 Clearfield Rd. !I SW i Raleigh Court i $ 6,000
62 i1038 Greenhurst Ave. ~ NW ! Roundhill $ 70,000
63 1516 Templeton Avenue i NE '. Eastgate i $ 32,000
64 ;CampbellAve.(~10thStreet i NW '~ Mountain View !$ 1,401,00~-
65 2417 Meadowbrook - Channel Stab. I NW ~ Peachtree- : $ 37,000
i Noonivood
66 2721 Clifton Street i NW : VataHeighls i$ 79,000
67 [Garden City Flood Reduction - Ph 9 ; SE [ Garden City ! $ 81,000
68 '~1124 Morningside Street =: SE '. Morningside i $ 53,300
69 .~Tinker Creek Lane i NE I Hollins i $ 70,500
70 i Enlarge storm sewer for 100-yr protection of downtown '~ NW Downtown I $ 5,220,000
71 !Adding flap gates to stormsewers on Glade Creek i NE =, Wildwood ~ $ 310,000
72 !Enlarge N&S bddge ~ Mudlick Creek ., SW ! Deyede , $ 170,000
'~ I '1 Peachtree- ~,$ 126,500
73 !Youngwood Ddve (5000 block) i NW .
74 1900 Block Brandon Avenue !SW Raleigh Court iS 213,000
75 i Enlarge VVyley Dr. crossing to meet 10-yr requirements i SW Franklin Road i $ 120,000
76 !Enlarge Wonju St. crossing to meet 10-yr requirements i SW , Franklin Road $ 170,000
77 I Enlarge Dale Ave. crossing to meet l O-yr requirements [ NE I Fallon ~1 $ 180,000
78 ',:~1140Th°masAve' ! NWi Melrose-Rugbyl $ 124,700
79 ~.Enlarging Cravens Creek Rd. culvert @ Bamhardt Creek i SW i Deyerle $ 210,000
Enlarge Holdrons Warehouse (down) crossing to meet 10-
80 [yr req. [ SW I Franklin Road $ 90,000
81 Raising Tinker/Kermit Ave. to protect homes on Dunkirk i NE Wildwood $ 330,000
82 Enlarge Broadway Ave. crossing to meet 10-yr
SW Franklin Road $ 70,000
requirements .
Enlarge Dogwood Hill Rd crossing @ Glade Creek i i
! NE I Mecca Gardens [ $ 80,000
83 Tributary A i i
64 Raising and enlarging 10th St. (~ Lick Run ! NW ~ Washington Park $ 320,000
85 i Raise and enlarge Mudlick Rd. Bddge @ Mudlick Creek i SW Deyede ! $ 160,000
I Ra~s~ng and enlarging Peters Creek Rd Bddge @ Peters ' Peachtree -
86 !Creek NW Noorwood i $ 510,000
87 Stormwater Management Pond upstream of Colonial Rd. i SW,! Franklin Road i $ 2,120,000
2 of 3 CIPALL handout 2-4-02
(CURRENT) ClP Drainage Projects
Date: 2/4/2002
I Pdod I Project Name tEstimatedCost
l i Enlarge Pvt.Lumber Co, crossing to meet lO-yr I $ 80,000
88 r requirements
Enlarge Holdrons Warehouse (up) crossing to meet 10-yr
89 l req' __ ! $ 120,000
90
i Enlarge West Rd. crossing to meet lO-yr requirements
Detention Basin upstream of 1-81on Peters Creek Trib. B
~ $ 80,000
i Enlarge Glade View Dr. crossing @ Glade Creek Tributaryi
NE
~A
IQuad I Neighborhood
SW Franklin Road
SW Franklin Road
SW Raleigh Court
NW Peachtree -
Noorwood
Peachtree -
NW
Noorwood
SW Raleigh Court
NE Mecca Gardens
Mecca Gardens
Mecca Gardens
Mecca Gardens
Pea~L~ ee -
Miller Court -
Arrowood
Peachtree -
Noorwood
Peachtree -
Noorwood
NW Cherry Hill
Miller Court -
Arrowood
I NW Miller Court -
I Arrowood
SW Franklin Road
Franklin Road
Franklin Road
Mecca Gardens
[NW Hollins
~, NE Mecca Gardens
Mecca Gardens
Mecca Gardens
Williamson Rd.
South Roanoke
Williamson Rd.
Preston Park
Preston Park
Deyede
91 $ 980,OO0
92 : Detention Basin upstream of 1-81on Peters Creek Trib. A $ 790,000
---- IStormwater Management Pond upstream of Brambleton
93 i Rd. $ 1,680,000
94 i Enlarge Belle Ave. crossing @ Glade Creek Tributary A $ 180,000
95 $ 140,000
96 ;Enlarge Berkley Rd. crossing ~ Glade Creek Tfibuta~ A NE
97 !Enlarge Berkley Rd. @ Glade Creek : NE
98 i Raising and enlarging Shenandoah Bible College entrance NW
~} Peters Creek i
99 Enlarging Sheraton Access Rd. @ Lick Run NW
101
102 i Raising and enlarging Westside Blvd. (~ Peters Creek
103 Enlarge Sioux Ridge Crossing @ Lick Run
100 Raising Laura Dr. @ Peters Creek Tdb. C NW
cra sing and enlarging Northwood Dr. @ Peters Creek Trib NW
104 Enlarging Frontage Rd. @ Lick Run
105 i Enlarge Parking lot culvert crossing to meet 10-yr
I requirements
106 !Enlarge Holliday Inn crossing to meet 10-yr requirements I SW
107 Enlarge Brandon Ave. crossing to meet 10-yr requirement i SW
'
I Enlarge Spdng Tree Dr. crossing ~ Glade Creek TributaryI NE
108 iA
109 i Enlarge 13th St. crossing (~ Tinker Creek
$ t60,000
$ 160,000;
$ 130,000!
$ 110,000;
$ 140,000
$ 160,000
$ 120,000
$ 110,000
$ 410,000
$ 280,000
$ 270,000
$ 130,000
$ 400,000
$ 350,000
$ 390,000
$ 110,000
$ 100,000
$ 15,000
$ 21,000
$ 38,000
$ 23,000
110 i Enlarge King St. crossing ~ Glade Creek Tributary A
111 i Enlarge Gus W. Nicks crossing ~} Glade Creek [ NE
I Enlarge Shopping Center access ~} Glade Creek Tdbuta~ ur:
112 IA i "-
113 2113 Plantation Rd i NE
114 i Fem Park - Cornwallis ' ' SW
115 Fieldale Rd. & Bradley NE
116 Hildebrand Rd (4900 block) NW
117 Fleming Ave. (3200 block) NW
118 [2006 Knollwood SW ~
I ~
$ 25,000
. $ 43,511,000
3 of 3 CIPALL handout 2-4-02
Stormwater Management Update
Briefing for Members of City Council on National Pollution Discharge Elimination
System - NPDES Phase 2
February 4, 2002
Agenda
Stormwater Quality: NPDES Phase 2 requirements: Cary Lester
a. History and purpose
b. What we have to do
i. Inform citizens on issues
ii. Involve citizens in process
iii. Remove non-stormweter connections
iv. Manage construction runoff
v. Reduce pollution from developed sites
vi. Good housekeeping practices
c. Schedule: application by March 10, 2003
d. Cost: $300,000/year
Stormwater Quantity: Capital Improvement Program: Greg Reed
a. Last 20 years: $1.5 M/year
b. Today: $43 M in projects waiting for funding
c. How other communities have funded quality and quantity needs
Team Members:
Chip Snead: Assistant City Manager for Operations
Bob Bengtson: Director of Public Works
Phil Schirmer: City Engineer
Greg Reed: Civil Engineer
Cary Lester: Environmental Administrator
Maureen Castern: Environmental Specialist.
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fourth day of February, 2002, DOLORES Y. JOHNS was reappointed as
a member of the Blue Ridge Behavioral Healthcare Board of Directors for a term ending
December 31, 2004.
Given under my hand and the Seal of the City of Roanoke this sixth day of
February, 2002.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that a'~ a regular meeting of Council which
was held on the fourth, day of February, 2002, CLAUDE N. SMITH was reappointed as a
member of the Roanoke Regional Airport Commission for a term ending March 9, 2006.
Given under my hand and the Seal of the City of Roanoke this sixth ~fay of
February, 2002.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that ara regular meeting of Council which
was held on the fourth day of February, 2002, KRISTA BLAKENEY was appointed as a
member of the Youth Services Citizen Board to fill the unexpired term of
Patrick B. Shumate, ending May 31,2003.
Given under my hand and the Seal of the City of Roanoke this sixth day of
February, 2002.
City Clerk
COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of February, 2002.
No. 35738-020402.
A RESOLUTION paying tribute to Hamlar-Curtis Funeral Home on its 50-year anniversary
of service to the citizens of Roanoke.
WHEREAS, Hamlar-Curtis Funeral Home was established on February 3, 1952, as a
partnership between Lawrence H. Hamlar and Harry C. Curtis, Jr.; and
WHEREAS, Hamlar-Curtis Funeral Home started with only three employees and has grown
· to a staff of 15 people; and
WHEREAS, Mr. Hamlar and the Curtis Family have been community-oriented, serving on
key boards and organizations in the valley that have made a difference in the lives of many people;
and
WHEREAS, Hamlar-Curtis Funeral Home has built a reputation on quality, professional
service, respect and integrity; and
WHEREAS, Hamlar-Curtis Funeral Home has become a shining example of hard work and
dedication in the business community.
THEREFORE, BE IT RESOLVED by Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recognizing and commending Hamlar-
Curtis Funeral Home for 50 years of outstanding service to the Roanoke Valley.
2. The City Clerk is directed to forward an attested copy of this resolution to H. Clarke
"Duke" Curtis.
ATTEST:
H:XMEASURES~-hamlarcartisannivcrsary
City Clerk
C-1
The regular meeting of Roanoke City Council which convened on Monday,
October 18, 2001, and declared in recess until Monday, October 29, 2001, was called
to order on October 29, 2001, at 12:15 p.m., in the Emergency Operations Center
Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, by Mayor Ralph K. Smith.
PRESENT: Council Members W. Alvin Hudson, Jr., William White, Sr.,
Linda F. Wyatt, William D. Bestpitch, William H. Carder, C. Nelson Harris, and Mayor
Ralph K. Smith ................................................................................................. 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
· Mary F. Parker, City Clerk.
HOUSING-GRANTS: The City Manager advised that the work session was
being held for City Council to discuss a number of items that either were on the
horizon or warranted discussion at this particular time. She further advised that four
items had been previously identified, the first had to do with the selection or
designation of a neighborhood within a community for concentrated rehabilitation
and other improvements.
The City Manager called on Rolanda Johnson, Assistant City Manager for
Community Development, and staff to make the presentations.
The Assistant City Manager for Community Development advised that in
September 2001, Council made a decision to change how the City administered its
Community Development Block Grant funds; whereupon, she recognized Frank
Baratta, Budget Team Manager.
Mr. Baratta presented information that involved the recent implementation and
integration of the new HUD Funds Policy, which was adopted at the September 17,
2001 Council meeting. He advised that the Policy addresses critical needs for a
community, increases emphasis on housing, focuses on target areas, concentrates
on resources, and aims for self-sufficiency with regard to on-going programs. He
called attention to three pilot project areas that have been identified: Old Southwest,
Mountain View, and southeast Roanoke, which was discussed with the Roanoke
Neighborhood Partnership Steering Committee at its meeting on October 17, 2001.
Mr. Baratta further advised that the City Manager would like to recommend a
pilot project site in the southeast area by July 1,2002; the southeast project will be a
multi-activity approach that may include leveraging funds from the private/public
sector, use of City resources, and HUD funds. He reiterated that the City is seeking
direction with regard to offering the pilot project to the southeast area, having
discussed the matter with the Roanoke Neighborhood Partnership Steering
Committee, staff review indicates a sound selection, and a challenging kick-off for
implementing and integrating the HUD policy.
Council Member White inquired as to how "Christmas in April" and Housing
Design Competition sparked an early HUD policy roll-out; whereupon, Mr. Baratta
advised that "Christmas in April" approached the Assistant City Manager for
Community Development to inquire about support from the City involving the
possibility of linking two activities together; and Housing Design Competition is
trying to raise funds for design competition to create designs for affordable and non-
affordable housing.
Mr. Bestpitch'stated since a positive response was received from the
Southeast Action Forum to receive support, it would be advantageous to hold
meetings with the Belmont Neighborhood organization and the Southeast Christian
Partnership. He further stated that individuals who no longer reside in the
neighborhood, but continue to attend church in the area might have an interest in
the neighborhood; and this could be an' avenue to generate additional support.
ANIMALS: The City Manager introduced a briefing with regard to wildlife
management in the City of Roanoke.
Police Officer Michael Quesenberry advised that every city and county in
Virginia is faced with deer being a nuisance and destroying private property; deer
are attracted to gardens, shrubs and yard plants; and construction also has changed
where deer live today. He further advised that the Animal Control Unit consists of
80 authorized officers who respond to all animal related calls for service, provide
coverage seven days a week, with an officer assigned to emergency standby duties
after hours; animal control officers or police patrol officers respond to domestic and
wildlife calls throughout the City; last year, the Animal Control Unit responded to
5,713 calls for animal related offenses, with the majority of calls related to domestic
animals, basically cats and dogs; and approximately less than one per cent of all
animal offenses reported pertained to deer related calls.
Officer Quesenberry displayed a graph showing the percentage of wildlife
calls, versus the total number of animal related offenses, as follows:
Wildlife and Traffic Offenses: During the past year, a total of 4,181 motor
vehicle accidents were reported in the City. The graph shows a dramatic difference
in the number of animal related accidents versus the total accident report.
Educational Materials: The literature gives citizens suggestions on how to rid
themselves of nuisance deer. Effective deer control methods, tips and hints, some
of the recommendations given to the citizens are the use of repellants, such as soap,
feather mill, blood mill, moth balls, and animal waste. Commercial chemicals
repellants include deer way, deer off, miller hot sauce, and deer buster.
Restrictinq Deer Access: This pertains basically to fences that are made up of
slanted seven wire, woven or electrical wire. Scare devices include lotions, sensory
devices and/or.silent alarms, feathered dolls.
Dr. James A. Parkhurst, Associate Professor, Wildlife Services, Virginia Tech,
and Department of Fisheries and Wildlife Services, highlighted the following points
with regard to deer habitats and their habits:
Deer are highly adaptable animals. They live in a natural environment,
which is subject to changes and seek out habitats that present a
changing environment;
Deer are extremely productive. Each doe, after its first year, throughout
most of Virginia, will produce twins annually;
Ideal conditions for deer are plenty of food, plenty of cover, no
predators, and no constraints.
In closing, Dr. Parkhurst stated that the Game Department is trying to stabilize
or reduce deer herds statewide; and the City has a very unique advantage because it
is attempting to address the deer population early on in order to be proactive rather
than reactive.
Mr. Jay Jeffries, Wildlife Biologist, advised that Urban Deer Management is
probably the single most difficult problem that wildlife resource managers face, not
only in Virginia, but nationwide; and the following cities/towns/counties are actively
engaged in an urban deer management program: Lynchburg, Fairfax, Williamsburg,
Danville, Blacksburg, Pennsylvania and Halifax; all programs implement lethal
control means for deer management, either through sharpshooters hired by the local
governing body, hunting, trapping and killing; and the Game Department issues
several different types of permits that enables the local authority to reduce deer
numbers.
Following the presentation, Mr. Jeffries distributed copy of the Virginia Deer
Management Plan.
The Assistant City Manager for Community Development requested Council's
approval to create a task force consisting of City staff and citizens to study the
matter and report to Council.
Council Member White suggested that local jurisdictions in the Roanoke
Valley be contacted to discuss the matter on a regional basis.
DOWNTOWN ROANOKE, INC.- CONSULTANTS: The City Manager introduced
Barry Long, representing Urban Design Associates, to present a briefing on major
initiatives offered in the Outlook Roanoke Plan for downtown Roanoke; whereupon,
Mr. Long highlighted the following:
Elmwood Park Initiative
Revitalization Of the Park - if the Library is rebuilt in the park,
consultants recommend that it be located on the high land close
to Elm Avenue; thereby opening the rest of the park to both
Jefferson Street and Bullitt Avenue.
Patrick Henry Hotel - a landmark hotel located on one corner of
Elmwood Park which is a structure well-suited for residential
use.
Carilion Hospital Property -the Biomedical Institute begins just
south of the hospital and will be integrated with Elmwood Park.
Motel Site - large enough to accommodate structured parking
and two developments. Alternatives include an office building
and a new library, two office buildings, or an apartment building
and an office building.
Heironimus Building - the former department store has high
ceilings and a large bay structure that makes it ideal for a
number of uses including: loft apartments, high tech offices and
"accelerator" office space, retail uses, or public facilities such as
a Library. Its large windows provide visual access from the
street, which could create an open accessible environment for
the Library.
4
E-Town Initiative
E-Square - the existing parking lot should be transformed into a
public square to serve as the center of E-Town. It should
continue to provide parking, but add pedestrian-scale amenities.
It should be designed to be a performance or festival space on
weekends when cars are removed.
E-Square Lofts - on the south side of Salem Avenue, this site is
ideal for multi-purpose buildings designed as loft buildings that
could be used for offices, live/work, or residential uses.
Warehouse Row - the buildings are well-suited for high tech
offices and are presently under consideration for adaptive re-
use.
First Street Bridge - the bridge with its symbolic significance as a
cultural link between historic Gainsboro and downtown is in
great need of repair. Without through traffic, commercial
development on Henry Street is not viable, and the role of the
bride in uniting diverse cultures will be diminished. Consultants
recommend that the proposed elevator be constructed at the
south end of the bridge to address accessibility issues, but the
bridge also continue to allow vehicular traffic.
Henry Street and the Higher Education Center - the Higher
Education Center has succeeded beyond expectations. New
office construction could be used to rebuild the urban character
of Henry Street.
The Grand Building - although this building appears to be one
building, it has several smaller buildings combined behind a
unified facade. It is an ideal location for downtown apartments.
Roanoke Times Alternative - since the design charrette, The
Roanoke Times has proposed a 54,000 square foot printing facility
to be located parallel to Salem Avenue and south of the proposed
E-Square. The Times building will replace the E-Square Lofts
Initiative.
Mr. Hudson expressed concern about the relocation of the Library to the
Heironimus Building, citing the high volume of traffic and the lack of parking at the
original site; whereupon, Mr. Long stated that the matter has been addressed in
different ways under two different sites; the Heironimus Building is a one-story
building, the ABC store next door would be demolished and the site could be used
for a parking garage; and there would be some drive-in parking next to the Library.
Mr. Bestpitch raised a question concerning the issue of the north end of the
First Street Bridge where the parking garage extends outward, and how much of an
issue would it be to reestablish First Street Bridge for vehicular traffic; whereupon,
Mr. Long stated that the bridge should be used for cars, not truck traffic.
Mr. Bestpitch commented on the recommendations with regard to Elmwood
Park; there are two elements of Elmwood Park that exist today that are apparent:
(1) large, mature trees and it is important to preserve as many trees as possible;
(2) outcropping of rocks along the rise, which was naturally excavated at some point
and is a unique feature. He strongly opposed any design that would eliminate the
rocks.
Due to concerns expressed by Mr. Hudson with regard to parking in E-Square,
*the City Manager suggested that a meeting be scheduled with the parking consultant
in the near future.
Mr. Bestpitch called attention to transit and parking issues, and stated that he
was in support of a shuttle down Jefferson Street, however, the shuttle should be
extended. Mr. Long stated that the shuttle must be launched at the right moment in
order to be successful, and it may be advantageous to wait until the first phase of
the Carilion Biomedical Institute has been completed.
FUTURE OF GRANDIN THEATRE: Council Member Harris called attention to a
business plan that was prepared by the Grandin Theatre Foundation relative to
acquiring, rehabilitating, and operating the Grandin Theatre. He advised that in
anticipation of an announcement of the closing of the Grandin Theatre, a number of
citizens met to discuss the issue of the Grandin Theatre operating as a non-profit
community-base theatre.
Mr. Harris requested that Council consider partnering with the Grandin
Theatre Foundation, Inc., essentially in saving the Grandin Theatre; if the Grandin
Theatre is lost as a film venue, the City has lost its one venue; Grandin Road
merchants have clearly indicated that they consider the Grandin Theatre to be a key
to the economic vibrancy of the Grandin Road commercial district; and the Grandin
Theatre Foundation is seeking approximately $1.2 million, $400,000.00 for
acquisition, $800,000.00 for renovations to the inside of the Theatre and update
projection equipment.
Council Member Harris stated that the Foundation requests a partnership with
the City of $500,000.00, with the City to consider an initial appropriation of
$100,000.00, which would allow the Foundation to begin acquiring the Theatre; and if
the Grandin Theatre Foundation cannot acquire the Theatre in a timely manner, the
owner has no other alternative but to offer the Theatre for sale.
Mr. Harris further stated that over a period of five years, the City is requested
to appropriate $80,000.00 per year, for a total of $500,000.00; in order to receive
funds from the City, the Grandin Theatre Foundation will raise an equal amount,
which will be a dollar for dollar match through private sector fundraising efforts.
The City Manager advised that she has reviewed the business plan and it
appears that the Theatre can operate without any kind of subsidy if restructured into
a non-profit entity. She further advised that any contribution by the City should
clearly indicate that operating subsidies will not be provided to the activity which is
intended to be self-sufficient, and the Foundation has agreed to make its request for
City funding over multiple years, in smaller increments. She recommended that
Council support the Project as presented by Council Member Harris.
Mayor Smith expressed concern with regard to the amount of funds that the
City is being requested to subsidize; and asked if the Grandin Road Business
District was part of a special tax district. Council Member Harris responded that he
was not aware of any discussions relative to a special tax district along Grandin
Road.
Vice-Mayor Carder inquired about the purchase price of $400,000.00;
whereupon, Council Member Harris stated that the amount included the real estate,
the business equipment, etc.
Vice-Mayor Carder also inquired about the City's position in terms of
ownership; whereupon, the City Manager responded that the issue has not been
addressed, and it is not the City's intention to own or have an interest in the Grandin
Theatre.
With regard to a special tax district, the City Manager agreed to contact the
business association in the Grandin Road area.
Following further discussion and without objection by Council, the City
Manager was requested to identify the funding mechanism, to draft a proposed
agreement with the Grandin Theatre Foundation relative to funding, and to
simultaneously contact the Grandin Road Merchants Association relative to a
special tax district.
OTHER BUSINESS:
CITY MARKET-HUMAN RESOURCES: Mr. Bestpitch expressed concern with
regard to individuals engaging in activities that are incompatible with the City's
expectations on the City Market; and advised that removal of benches would not
solve existing problems. He stated that citizens do not have benches to enjoy
beCause of inappropriate behavior by a certain segment of the population.
Council Member Bestpitch further advised that the focus should be on
behavior rather than removal of benches, and inquired as to whether the City should
think in terms of law enforcement responsibility by increasing police presence in
the City Market area.
Following comments by Members of Council, the City Manager advised that a
panhandling ordinance will be forwarded to Council for consideration on November
5, 2001. She stated that a decision has not been made regarding removal or
elimination of benches, but certain trash cans in the City Market area have been
relocated.
There being no further business, the Mayor declared the meeting adjourned at
4:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
C-1
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
December 3, 2001
12:15 p. m.
The Council of the City of Roanoke met in regular session on Monday,
December 3, 2001, at 12:15 p. m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration,.Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Recjular Meetings, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William White, Sr., William H. Carder,
Linda F. Wyatt, W. Alvin Hudson, Jr., C. Nelson Harris, William D. Bestpitch and
Mayor Ralph K. Smith-- ................................................................................. , .... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and committees
appointed by the Council, pursuant to Section 2.2-3711(A)(1 ), Code of Virginia (1950),
as amended, was before the body.
Mr. Carder moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed by the Council,
pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch and
Mayor Smith ................................................................................................... 7.
NAYS: None ......................................................................................... 0.
DIRECTOR OF FINANCE-COMMITTEES-COUNCIL: A communication from
Council Member C. Nelson Harris, Chair, City Council's Personnel Committee,
requesting that Council convene in a Closed Meeting to discuss appointment of a
new Director of Finance, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950),
as amended.
Mr. Carder moved that Council concur in the request of Council Member
Harris, Chair, City Council's Personnel Committee, to convene in a Closed Meeting
to discuss appointment of a new Director of Finance, pursuant to Section
2.2-3711(A)(1), Code of Virginia (1950), as amended. The motion was seconded by
Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch and
Mayor Smith ................................................................................................... 7.
NAYS: None ......................................................................................... 0.
At 12:17 p. m., the Mayor declared the meeting in recess to be immediately
reconvened in the Emergency Operations Center Conference Room, Room 159, for
a meeting of City Council, the Roanoke City School Board, and area legislators.
At 12:20 p. m., the Council meeting reconvened in the Emergency Operations
Center Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., with Mayor Smith and School Board Chair, Sherman P. Lea presiding.
CITY COUNCIL MEMBERS PRESENT: William White, Sr., William H. Carder,
Linda F. Wyatt, W. Alvin Hudson, Jr., C. Nelson Harris, William D. Bestpith and
Mayor Ralph K. Smith ...................................................................................... 7.
ABSENT: None ............................................................................... -0.
SCHOOL TRUSTEES PRESENT: Charles W. Day, Marsha W. Ellison,
Gloria O. Manns, Ruth C. Willson, and Sherman P. Lea ......................................... 5.
ABSENT: Melinda J. Payne and Brian J. Wishneff- ..................................... -2.
OTHERS PRESENT: John L. Edwards, State Senator; Delegate
A. Victor Thomas; Delegate Clifton A. Woodrum, III; Darlene L. Burcham, City
Manager; William M. Hackworth, City Attorney; James D. Grisso, Director of Finance;
Mary F. Parker, City Clerk; E. Wayne Harris, Superintendent, Roanoke City Public
Schools; Cindy L. Lee, Clerk to the Roanoke City School Board; Legislative Aides
Allison Baird, Clara Crouch and Brian Shepherd; and Thomas A. Dick, City of
Roanoke Legislative Liaison.
On behalf of the Members of Council, the Mayor welcomed Senator Edwards,
Delegate Thomas, Delegate Woodrum and their respective legislative aides to the
meeting.
Following lunch, the business session convened at 12:45 p. m.
The Mayor advised that the purpose of the meeting was to discuss the City of
Roanoke and the Roanoke City Public Schools 2002 Legislative Programs.
On behalf of the School Board, Chairman Lea expressed appreciation for the
opportunity to meet with the City's delegation to the General Assembly to discuss
the needs of the Roanoke City Public Schools.
Thomas A. Dick, City of Roanoke Legislative Liaison, presented an overview
of the City's proposed 2002 Legislative Program.
Charles W. Day, Roanoke City School Board representative to the Legislative
Committee, presented highlights of the School's proposed 2002 Legislative
Program.
Senator Edwards advised that 2002 will be a particularly difficult year at the
General Assembly level with decreasing revenue figures. At the same time, he noted
that the Commonwealth of Virginia has a new Governor and new budgetary priorities
'will be established. He stated that fully funding the Standards of Quality would not
only help to solve the larger problems associated with education in Virginia, but
also the fiscal problems experienced by many localities. He noted that the
Lieutenant Governor has discussed the need to increase State funding to the
statutory level of 55 per cent, the level is now approximately 43 per cent, the State
has not been within the five per cent level of actually fully funding educational needs
for many years, and it is a worthy goal that the State should strive to achieve. He
advised that for several years, he has advocated a trust fund in which localities
could pool their lottery funds to be used for infrastructure needs, with funds to be
disbursed to localities based on a formula which would provide a stream of money
in which to bond against. He explained that the City of Roanoke would receive
approximately $3.4 million annually, the benefit of which would be a permanent
stream of revenue; and progress has been made on the initiative in the last three to
four years.
He stated that Roanoke has done an excellent job in reducing the number of
students per school class room size and Roanoke enjoys reputation of having an
outstanding public education system. He commended the City on moving forward
with the passenger rail station renovation to a visitor's center and the
O. Winston Link Museum which is an initiative that will help to develop the area and
move forward with the concept of the TransDominion Express. He stated that he has
enjoyed working with City and School representatives on legislative issues, and
expressed support of the City's legislative agenda.
Delegate Thomas also called attention to difficult financial times ahead in the
2002 Session of the General Assembly and advised that he will continue to work with
Senator Edwards and Delegate Woodrum and others in order to represent the
interests of localities similar to Roanoke to ensure that additional burdens are not
placed on those localities. He encouraged the localities to band together to
overcome funding obstacles, and pledged his support to the City and the School
Board in addressing the needs of the City and its school system.
Delegate Woodrum commended City staff and School staff, as well as the
City's legislative liaison, Thomas Dick, on their efforts to move the City of Roanoke
forward. He advised that teacher retention and recruitment relates to paying
satisfactory salaries because if educators are properly compensated, teacher
retention and recruitment will not be a problem for the locality. He commended the
City and the Schools on their 2002 Legislative Program and pledged his support in
efforts to obtain as much funding as possible for Southwest Virginia.
Vice-Mayor Carder advised that the Commonwealth of Virginia is one of the
lowest tax states in the United States, and express(~d concern with regard to how the
City can continue to provide services without increasing its revenue base. He asked
that the General Assembly provide local governments with more flexibility with
regard to raising revenues. He called attention to the South Jefferson Street
Revitalization Plan which is currently in progress and advised that the City would
save money if it were afforded some of the same revitalization incentives that
counties and rural areas receive for the re-use of brown fields. He asked that
emphasis be placed on revitalization efforts.
Mr. Bestpitch advised that a comprehensive restructuring of the total tax
system and revenue sharing of the income tax with localities is needed. He called
attention to the need for City Council, the School Board, constituents, and other
counter parts in Virginia localities to work together with the General Assembly to
review the matter and to establish a significant restructuring of the entire tax
system.
Over a period of time, the City Manager advised that there has been a dramatic
change in representation to the General Assembly as urban communities have
become smaller and population has moved to the rural and suburban areas. Some
years ago, she stated that the City of Roanoke was one of several cities that initiated
what has now become known as the First Cities Coalition composed of 14 members.
She explained that banning together with localities that are experiencing similar
problems may provide a route to future success, because speaking as a larger group
rather than a single community will generate more action. She concurred with
previous comments that restructuring of the revenue stream and service priorities
is needed.
There being no further business, the Mayor declared the meeting of Roanoke
City Council in recess at 1:35 p. m., to be reconvened in closed session at '1:45 p. m.,
in the City Council's Conference Room, fourth floor, Noel C. Taylor Municipal
Building.
4
At 2:00 p. m., on Monday, December 3, 2001, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
the following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William White, Sr., William H. Carder,
Linda F. Wyatt, W. Alvin Hudson Jr., C. Nelson Harris, William D. Bestpitch and
Mayor Ralph K. Smith ....................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend
Kevin S. Smith, Pastor, Washington Heights Grace Brethren Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS-SCHOOLS: The Mayor welcomed Brian D. Doherty,
Wendy's High School Heisman Winner. He advised that Mr. Doherty has achieved
the distinguished honor of being one of 102 students to receive the 2001 State
Wendy's High School Heisman Award and will compete in the national rounds of
competition where 12 students will be chosen from six Heisman geographic regions
to participate in the Wendy's High School Heisman Award ceremonies in New York
City on December 7-10, 2001. The Mayor presented Mr. Doherty with a proclamation
declaring Monday, December 3, 2001, as Brian Daniel Doherty-Wendy's High School
Heisman Winning Day in the City of Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately.
AUDIT COMMITTEE-SCHOOLS: Minutes of the Joint Audit Committee meeting
of the Roanoke City Council and the Roanoke City School Board which was held on
Wednesday, November 14, 2001, were before the body.
The Joint Audit Committee considered the following items:
Engagement Letter
Annual Plan for FY2002
Schedule of School Board Audit Committee Meetings for FY2002
Mr. Carder moved that the Minutes be received and filed. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............. ~ .............................................................................. 7.
NAYS: None ......................................................................................... 0.
TRAFFIC-HOSPITALS: A communication from the City Manager advising that
Carilion Medical Center, an affiliate of Carilion Health System, plans to construct a
new addition to the Medical Center, as well as construct a new 1,000 occuPancy
parking facility; construction will create a temporary shortage of parking spaces for
staff, physicians, residents, patients and visitors at the Medical Center, with
construction projects scheduled to begin in January 2002; Carilion has requested
the lease of parking at Victory Stadium for employees who will be displaced by
construction projects; and a minimum of 200 and a maximum of 300 parking spaces
are requested for an initial period of up to two years, subject thereafter to monthly
renewal by mutual agreement of the parties, was before Council.
It was further advised that the City has space available at Victory Stadium,
which is located on property adjacent to the footbridge connecting Wiley Drive to the
grounds of Victory Stadium; and a Lease Agreement will be prepared to be effective
January 1, 2002, containing the following provisions:
The Agreement will specify that Carilion Medical Center has exclusive
right to the use of the Leased Property on business days
(Monday-Friday) and during business hours (6:00 a. m. - 6:00 p. m.) for
a term of up to two years; the lease may be extended on a
month-to-month basis upon mutual agreement between the City and
Carilion Medical Center; the Medical Center shall pay to the City $8.00
per month per space, or a minimum of $1,600.00 per month for 200
parking spaces; if additional spaces are required, the monthly rental
rate will be increased proportionately; a minimum of $38,400.00 in
estimated revenue collected from the Lease Agreement will be
deposited in Parks and Recreation Recovered Cost Account No.
001-620-7110-8005 to be utilized for improvements to Parks and
Recreation programs; the Medical Center will be responsible for
maintenance of the leased property including improvements to the lot;
and the Medical Center will also provide security for the leased property
and carry the appropriate amount of insurance during the lease period.
The City Manager recommended that Council authorize a public hearing to be
held on Monday, December 17, 2001, at 7:00 p. m.
Mr. Carder moved that Council concur in the recommendation of the City
Manager to advertise a public hearing as abovereferenced for Monday,
December 17, 2001, at 7:00 p. m., or as soon thereafter as the matter may be heard
in the City Council Chamber. The motion was seconded by Mr. Harris and adopted
by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch,
and Mayor Smith ...... ; ..................................................................................... 7.
NAYS: None ......................................................................................... 0.
HUMAN DEVELOPMENT-INDUSTRIES-ROANOKE ART COMMISSION-
ROANOKE NEIGHBORHOOD PARTNERSHIP-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Henry Scholz and Stark H. Jones
Neighborhood Partnership Steering
November 30, 2004;
as members of the Roanoke
Committee for terms ending
William L. Bova as a Director of the Industrial Development Authority
of the City of Roanoke for a term ending October 20, 2005; and
Courtney A. Penn as a member of the Advisory Board of Human
Development for a term ending November 30, 2005, and as a member
of the Roanoke Arts Commission to fill the unexpired term of Sherlie
Doherty, resigned, ending June 20, 2003.
Mr. Carder moved that the report of qualification be received and filed. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
REGULAR AGENDA
PUBLIC HEARINGS:
BONDS/BOND ISSUES-RIVERSIDE CENTRE: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, December 3, 2001, at 2:00 p.m., or as soon
thereafter as the matter may be heard, with regard to issuance of $12 million of
Qualified Redevelopment Bonds in connection with the South Jefferson
Redevelopment Area, also known as the Riverside Centre for Research and
Technology, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, November 19, 2001.
A report of the Director of Finance and the City Manager advising that Council
'authorized the issuance of $56,245,000.00 of General Obligation Bonds to fund
various public improvement projects, including $12,000,000.00 for the South
Jefferson Redevelopment Area, also known as the Riverside Centre for Research
and Technology; Council was advised on November 5, 2001, that the City's bond
attorney had issued an opinion that the bonds for the South Jefferson
Redevelopment Area met the Internal Revenue Services' private activity tests and
must be issued as taxable bonds; the State of Virginia receives an annual allocation
of Qualified Redevelopment Bonds (QRB's) from the Federal Government that may
be issued as tax exempt bonds for purposes such as the South Jefferson
Redevelopment Area; application has been submitted to the State for a portion of its
allocation of QRB's in order to fund the project with tax exempt bonds, thus saving
up to two percentage points on the interest rate for the bonds; and if the City is not
successful in receiving a portion of the State's allocation of QRB's, taxable bonds
will be issued for the project, was before Council.
The Director of Finance and the City Manager recommended that Council
adopt a resolution authorizing issuance of $12,000,000.00 of Qualified
Redevelopment Bonds.
Mr. White offered the following resolution:
(#35675-120301) A RESOLUTION of the City Council of the City of Roanoke,
Virginia, as applicable elected representative approving, for purposes of section
147(f) of the Internal Revenue Code of 1986, the issuance of $12,000,000.00 principal
amount of General Obligation Public Improvement Bonds, the proceeds of which are
to be granted by the City to the Roanoke Redevelopment and Housing Authority for
the purpose of assisting such Authority in paying a portion of the costs of a
redevelopment project known as the South Jefferson Redevelopment Area Project.
(For full text of Resolution, see Resolution Book No. 65 page 306.)
Mr. White moved the adoption of Resolution No. 35675-120301. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, Resolution No. 35675-120301 was
adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch,
and Mayor Smith ............................................... ~- ........................................... 7.
NAYS: None ......................................................................................... 0.
The Mayor declared the public hearing closed.
PETITIONS AND COMMUNICATIONS:
ZONING-COMPLAINTS: Keith Farmer, Director, Straight Street, appeared
before Council and advised that he directs a youth outreach in downtown Roanoke
known as Straight Street, located at 109 Luck Avenue, S. W.; and Fusion, a bar
currently located on Franklin Road, plans to relocate its operation to a building
beside the youth center. He explained that there is no restriction or code regulation
that would prevent a bar from opening at that location; and while it may be too late
to prevent Fusion from opening beside Straight Street, he requested that Council
consider a zoning restriction that would prevent a bar or similar operation from
opening beside a youth center or establishment serving children and youth in the
future. He expressed concern inasmuch as Straight Street serves what could be
considered high-risk youth, many of whom face problems at home with drug and
alcohol abuse, or they are currently struggling with substance abuse problems
personally.
The request to appear before Council was sponsored by Mayor Smith and
Council Member Harris.
The City Attorney advised that the State regulates the sale of alcoholic
beverages and to a large extent pre-empts local government regulation; however,
he called attention to a provision in the City Code which allows localities to establish
reasonable zoning regulations applicable to establishments where alcoholic
beverages are served. In reviewing the Zoning Ordinance, he added that the City has
no regulations specifically directed toward establishments that serve alcoholic
beverages which is a topic that the City Planning Commission might want to review,
either now or as a part of the comprehensive revisions to the City's Zoning
Ordinance.
Without objection by Council, the Mayor advised that the remarks of
Mr. Farmer would be received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
ROANOKE CIVIC CENTER-EQUIPMENT: The City Manager submitted a
communication advising that at its meeting on June 4, 2001, Council authorized
issuance of $3.0 million general obligation public improvement bonds for the
purpose of providing funds to defray the cost of needed public improvements to the
Roanoke Civic Center; several equipment purchases are needed at the Civic Center
in order to provide expected levels of service and to comply with the City's
contractual requirements for events at the Civic Center; the equipment is a part of
the Civic Center Expansion and Renovation Project-Phase I and includes a portable
basketball floor, two basketball goals, two time clocks, and an ice floor covering, at
a total cost of approximately $250,000.00, which will be funded through the sale of
general obligation bonds; the basketball floor, goals and time clocks have been
purchased, and there is currently a need to purchase the ice floor covering; bids for
the purchase and installation of an ice floor covering were advertised; three bids
were received, with Innovative Arena Products, Inc., submitting the lowest bid
meeting specifications; in the amount of $100,966.00, and funding is available in the
"Civic Center Expansion and Renovation - Phase I" account.
The City Manager recommended that Council accept the bid of Innovative
Arena Products, Inc., for the total cost of $100,966.00 and reject all other bids
received by the City.
Mr. Carder offered the following resolution:
(#35676-120301) A RESOLUTION accepting the bid of Innovative Arena
Products, Inc., for the purchase and installation of an ice floor covering for the
Roanoke Civic Center; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 65, page 308.)
Mr. Carder moved the adoption of Resolution No. 35676-120301. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch,
and Mayor Smith ............................................................................................ 7.
NAYS: None ........................................................................................ -0.
SIDEWALK/CURB AND GUTTER-BUDGET: The City Manager submitted a
communication advising that new sidewalks, entrances and curbs, Phase VI,
consists of installing approximately 25,000 square feet of sidewalk, 15,000 linear feet
of curb and 10,000 square feet of entrances on various streets within the City; two
bids were received by the City, with H. & S. Construction Company submitting the
Iow bid, in the amount of $719,775.00, and 365 consecutive calendar days for
completion of the project; funding in the amount of $791,750.00 is needed for the
project, with additional funds that exceed the contract amount to be used for
miscellaneous project expenses, including advertising, prints, test services, minor
variations in bid quantities and unforeseen project expenses; funding in the amount
of $509,963.00 is available in Public Improvement Bonds - Series 1999, Streets and
Sidewalks, Account No. 008-052-9709-9191; and the remainder of funds, $281,787.00,
is available in Account No. 008-530-9510-9003, Curb, Gutter and Sidewalk - Phase
VI.
The City Manager recommended that Council accept the bid of H. & S.
Construction Company, in the amount of $719,775.00 with 365 consecutive calendar
days for completion of the project; reject all other bids received by the City; and
transfer $509,963.00 from Public Improvement Bonds- Series 1999, Account
No. 008-052-9709-9191, to Account No. 008-530-9510-9001, Curb, Gutter and
Sidewalk-Phase VI.
Mr. White offered the following emergency budget ordinance:
(#35677-120301) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 309.)
Mr. White moved the adoption of Ordinance No. 35677-120301. The motion
was seconded by Mr. Carder.
Mr. E. Duane Howard, 508 Walnut Avenue, S. W., called attention to vehicles
that are parked on curbs and sidewalks throughout the City of Roanoke. He also
called attention to abuse by City employees who park City vehicles on the sidewalks
and curbs which are not designed to take this type of abuse. He urged that Council
and the City Manager take the appropriate action to prohibit the parking of vehicles
on the City's curbs and sidewalks.
The City Manager advised that because some of the violations involve City
vehicles, a policy statement was issued prohibiting the parking of City vehicles on
sidewalks and curbs, the only exception being if the City Manager grants permission
due to unusual circumstances. She stated that the Police Department has been
instructed to cite City employees, as well as private citizens, for violations.
Ordinance No. 35677-120301 was adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Mr. White offered the following emergency ordinance:
(#35678-120301) AN ORDINANCE accepting the bid of H. & S. Construction
Company for the installation of approximately 25,000 square feet of sidewalk, 15,000
linear feet of curb and 10,000 square feet of entrances on various streets within the
City in connection with the New Concrete Sidewalks, Entrances and Curb - Phase
VI Project, upon certain terms and conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 310.)
Mr. White moved the adoption of Ordinance No. 35678-120301. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Mr. White expressed concern with regard to street lights in need of
replacement; whereupon, the City Manager advised that there is no formal
replacement program on the part of American Electric Power. She stated that
correspondence has been forwarded to the electric company strongly
recommending given the number of fixtures that are currently out of service
throughout the City, that there is a need to initiate a policy for regular street light
replacement. She stated that the matter will also be addressed when franchise
renegotiation is discussed.
STREET LIGHTS-RAILSlDE LINEAR WALK-STREETS AND ALLEYS: The City
Manager submitted a communication advising that the Railside Linear Walk
connects the City Market area to the Virginia Museum of Transportation along
Norfolk Avenue; Phases I through IV have been completed; Phase V, which is the
final phase, is the elevated walkway in front of Warehouse Row between First Street
and Second Street; three bids were received with Breakell, Inc., submitting the Iow
bid in the amount of $645,969.00 and 180 consecutive calendar days for completion
of the project; the City and Appalachian Power Company, d/b/a American Electric
Power (AEP), have entered into a Street Lighting Agreement dated July 1, 1995,
providing for street lights and associated electrical current; and pursuant to the
Street Lighting Agreement and negotiations, AEP will provide appropriate street
lights and underground electrical work for Phase V of the Railside Linear Walk
'Project for an amount not to exceed $200,000.00.
It was further advised that project cost is estimated to be:
Base Contract (Phase V)
AEP Street Lights and Underground Electrical Work
Testing and Miscellaneous Project Expenses
$645,969.00
200,000.00
70,000.00
Total $915,969.00
It was explained that funding in the amount of $511,583.00 is available in the
following project accounts: Railside Linear Park - Phase IV, Account
No. 008-052-9730 ($15,700.00), Railside Linear Walk - Phase II, Account
No. 008-052-9717 ($148,907.00), and Railside Linear Walk - Phase V, Account
No. 008-530-9759 ($346,976.00); additional funding of $300,000.00 is to be
reimbursed from an ISTEA grant; the balance of funds needed for the project,
$104,386.00, is available in Account No. 008-052-9573, Greater Gainsboro Parking
Garage; and additional funding in excess of the contract amount will be used for
lighting and electrical costs, as well as miscellaneous project expenses, including
advertising, printing, testing services, minor variations in bid quantities and
unforeseen project expenses.
The City Manager recommended that Council take the following actions:
Accept the bid of Breakell, Inc., in the amount of $645,969.00, with 180
consecutive calendar days of contract time, and reject all other bids
received by the City.
Authorize execution of any necessary documents or agreements in
connection with the Street Lighting Agreement dated July 1, 1995, with
Appalachian Power Company, d/b/a American Electric Power (AEP), in
order to provide appropriate street lights and associated electrical work
for Phase V of the Railside Linear Walk Project in an amount not to
exceed $200,000.00.
Transfer $15,700.00 from Account No. 008-052-9730, Railside Linear
Park - Phase IV, $148,907.00 from Account No. 008-052-9717, Railside
Linear Walk- Phase II, and $104,386.00 from Account No. 008-052-9573,
Greater Gainsboro Parking Garage, to Account No. 008-530-9759,
Railside Linear Walk - Phase V; appropriate $300,000.00 to be
reimbursed by an ISTEA grant to Account No. 008-530-9759, Railside
Linear Walk - Phase V; and establish an Account Receivable of the
same.
Ms. Wyatt offered the following emergency budget ordinance:
(#35679-120301) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 311.)
Ms. Wyatt moved the adoption of Ordinance No. 35679-120301. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Ms. Wyatt offered the following emergency ordinance:
(#35680-120301) AN ORDINANCE accepting the bid of Breakell, Inc., for the
construction of an elevated walkway in front of Warehouse Row between First Street
and Second Street in connection with the Railside Linear Walk - Phase V Project,
upon certain terms and conditions and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 313.)
]4
Ms. Wyatt moved the adoption of Ordinance No. 35680-120301. ,The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Ms. Wyatt offered the following emergency ordinance:
(#35681-120301) AN ORDINANCE authorizing the City Manager to execute any
necessary documents or agreements in connection with the Street Lighting
Agreement between the City and Appalachian Power Company, d/b/a American
Electric Power (AEP), dated July 1, 1995, in order for AEP to provide the appropriate
street lights and associated electrical work for Phase V of the Railside Linear Walk
Project; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 314.)
Ms. Wyatt moved the adoption of Ordinance No. 35681-120301. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
TELEPHONE EQUIPMENT: The City Manager submitted a communication
advising that the need for the procurement of a new telephone system was identified
by the City's Department of Technology; five bids were received and evaluated;
however, due to considerable technological advances, the original specifications of
the bid are now considered obsolete; additionally, procurement procedures were not
followed after bid opening by the City's consultant, thus, bids that were received by
the City should be rejected, and a new and updated Request for Proposals should
be formulated to include the necessary specifications to meet the City's current
needs.
It was further advised that although the sealed bid method of procurement
would normally be used, it is not practicable in this case; the City Code provides, as
an alternate method of procurement to using the bid process, a process identified
as "competitive negotiation;" however, prior approval by Council is necessary
before the alternate method may be used; this method will allow for competitive
negotiations with two or more providers to determine the best qualified at the most
competitive price; and the experience, qualifications and references of firms that can
provide the system are of equal, if not greater, importance as the cost.
The City Manager recommended that Council reject all bids received by the
City and authorize the use of competitive negotiation as the method to secure
vendors to provide the City's new telephone system.
Mr. Carder offered the following resolution:
(#35682-120301) A RESOLUTION rejecting all bids for the purchase of a new
telephone system for the City of Roanoke and designating the procurement method
known as competitive negotiation, rather than the procurement method known as
competitive sealed bidding, to be used in procuring the telephone system.
(For full text of Resolution, see Resolution Book No. 65, page 315.)
Mr. Carder moved the adoption of Resolution No. 35682-120301. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ...... ~ ................................................................................ , .... 7.
NAYS: None ........................................................................................ -0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Director of
Finance submitted the Financial Report for the City of Roanoke for the month of
October, 2001.
Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., Roanoke County, commended
the Director of Finance and the staff of the Finance Department on the level of
financial reporting that is provided for the City of Roanoke which has resulted in
numerous awards for financial reporting. He stated that the Finance Department
works well under its current organizational structure, separate and apart from other
City departments, and should continue to operate in that manner.
Without objection by Council, the Mayor advised that the Financial Report
would be received and filed.
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Director of
Finance submitted a written report transmitting the audited fiscal year 2001
Comprehensive Annual Financial Reports for the City of Roanoke and the City of
Roanoke Pension Plan. He advised that the audited General Fund balance as of
June 30, 2001, designated for the Capital Maintenance and Equipment Replacement
Program (CMERP) is $6,585,034.00, the same as reported on August 20, 2001; of this
balance, $814,204.00 is designated for use by the Schools; additionally, $316,300.00
of the balance was carried forward from the fiscal year 2000 CMERP; and the audited
School CMERP of $557,872.00 is likewise unchanged.
Without objection by Council, the Mayor advised that the report would be
received and filed.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION
RESOLUTIONS:
AND CONSIDERATION OF ORDINANCES AND
ACTS OF ACKNOWLEDGMENT-CITIZEN OF THE YEAR: Mr. Hudson offered
the following resolution officially naming The Reverend Edward T. Burton as
Roanoke's Citizen of the year for 2001:
(#35683-120301) A RESOLUTION naming The Reverend Edward T. Burton
Citizen of the Year 2001 for the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 65, page 316.)
Mr. Hudson moved the adoption of Resolution No. 35683-120301. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members White, Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY COUNCIL: Council Member Bestpitch clarified that under the newly
adopted agenda format for streamlining City Council meetings, any person may
address Council under the Petitions and Communications section of the agenda,
provided that the request is sponsored by two Members of Council, or the City
Manager, or citizens may appear under Hearing of Citizens at the end of the Council
meeting.
CITY COUNCIL-UNITED WAY: Vice-Mayor Carder advised that there is a
misunderstanding in the community regarding the difference between the Red Cross
and the local Roanoke Valley United Way agency. He stated that problems the Red
Cross has experienced in disbursing money to the victims of the September 11,
2001, tragedy has nothing to do with the local United Way agency; the local United
Way organization funds 71 agencies locally, it is an independent agency and
voluntarily passes one-half of one per cent to the national United Way office. He
stated that the Roanoke Valley United Way needs local support for community
service agencies and encouraged citizens of the City of Roanoke to continue their
level of giving.
CITY COUNCIL: Council Member Hudson advised that he was not present
when Council voted to change its rules of procedure for conducting City Council
meetings; however, had he been present, he would have voted against the motion.
He stated that Council had a procedure in place that has worked well for many years
and should not be changed.
CITY MANAGER COMMENTS:
CITY MANAGER: The City Manager encouraged citizens to contribute to local
United Way agencies.
She called attention to publications that will be available in the near future for
the citizens of Roanoke; i.e.: the Municipal Calendar and the Citizens' Magazine.
At this point, the Mayor announced that RVTV Channel 3 coverage of the
Council meeting would conclude.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised
that Council sets this time as a priority for citizens to be heard; and matters
requiring referral to the City Manager will be referred, without objection by Council,
for response, report and recommendation to Council.
COMPLAINTS-CITY COUNCIL: Ms. Brenda Hale, 3595 Parkwood Drive, S. W.,
called attention to numerous telephone calls and communications from members
of the Roanoke Branch of the NAACP regarding freedom of speech at City Council
meetings. She asked that the Mayor and Council Members reconsider the new
policy and procedures regarding the conduct of City Council meetings, and that
Council consider the right of all citizens to be heard at City Council meetings.
Mr. Bestpitch called attention to instances when citizens have used the
Council forum as a means to make announcements relative to personal/private
business interests in an effort to expand their customer base, and the new rules of
procedure will prohibit the use of the Council meeting for that purpose.
Vice-Mayor Carder advised that the current structure provides an opportunity
for citizens to have open dialogue with Council Members, off camera, which is a
more comfortable arrangement for some persons. He stated that citizens are
permitted to speak on any agenda item.
Ms. Wyatt advised that with television cameras turned off, some citizens feel
more comfortable in expressing their views because some individuals are
intimidated by the television camera, while for other persons, the television camera
might have been too enticing.
Mr. E. Duane Howard, 518 Walnut Avenue, S. W., advised that it is not up to a
reporter covering a City Council meeting to decide what may or may not be of
interest to the citizens of Roanoke. He stated that there is confusion over the
question of whether citizens may speak under the Petitions and Communications
section of the agenda, or is that section reserved for presentations by organizations.
He added that it is a step backward whenever a change is instituted in rules and
regulations that lessen citizen involvement in the democratic process. He advised
that there will always be persons who will grandstand before the television cameras,
but in order to provide freedom of speech, for all citizens, Council must be willing
to take the bad with the good. He stated that for those persons who cannot attend
City Council meetings for whatever the reason, the television has been their only
access to City Council meetings.
At 3:20 p. m., the Mayor declared the meeting in recess for two Closed
Sessions.
At 3:50 p. m., the meeting reconvened in the Council Chamber, with Mayor
Smith presiding, and all Members of the Council in attendance, with the exception
of Council Member White, who left the meeting prior to the Closed Session.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Carder
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Carder, Wyatt, Hudson, Harris, Bestpitch
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member White left the meeting prior to the Closed Session.)
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised that the terms
of office of Kermit E. Hale and Benjamin S. Motley as members of the Board of
Zoning Appeals will expire on December 31,2001, and called attention to a vacancy
on the Board of Zoning Appeals created by the resignation of J. Clayton Grogan, for
a term ending December 31, 2003; whereupon, he called for nominations to fill the
vacancies.
Mr. Carder placed in nomination the names of Kermit E. Hale and
Benjamin F. Motley.
Mr. Bestpitch placed in nomination the name of Philip H. Lemon.
There being no further nominations, Messrs. Hale and Motley were
reappointed as members of the Board of Zoning Appeals for terms ending December
31,2004, and Mr. Lemon was appointed to fill the unexpired term of Clayton Grogan,
ending December 31, 2003, by the following vote:
FOR MESSRS. 'HALE, MOTLEY AND LEMON: Council Members Carder, Wyatt,
Hudson, Harris, Bestpitch and Mayor smith ...................................................... 6.
(Council Member White left the meeting prior to the Closed Session.)
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The Mayor
advised that there is a vacancy on the Advisory Board of Human Development
created by the resignation of Anita J. Price, and called for nominations to fill the
vacancy.
Ms. Wyatt placed in nomination the name of Cheri W. Hartman.
There being no further nominations, Dr. Hartman was appointed as a member
of the Advisory Board of Human Development, for a term ending November 30, 2005,
by the following vote:
FOR DR. HARTMAN: Council Members Carder, Wyatt, Hudson, Harris,
Bestpitch and Mayor Smith .............................................................................. 6.
(Council Member White left the meeting prior to the Closed Session.)
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised that there is a
vacancy on the Youth Services Citizen Board created by the resignation of Sara Lee,
and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Jamaal Jackson.
There being no further nominations, Mr. Jackson was appointed as a member
of the Youth Services Citizen Board for a term ending May 31,2002, by the following
vote:
FOR MR. JACKSON: Council Members Carder, Wyatt, Hudson, Harris,
Bestpitch and Mayor Smith .............................................................................. 6.
(Council Member White left the meeting prior to the Closed Session.)
At 3:55 p.m., the Mayor declared the City Council meeting in recess for a tour
of the Williamson Road area.
Following the tour, the Mayor declared the meeting adjourned at 4:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanoke.va.us
February 6, 2002
File #1-15-110-207-326
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Wayne G. Strickland, Secretary
Roanoke Valley - Allegheny Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that William H. Carder has qualified as a member of the Roanoke
Valley - Allegheny Regional Commission to fill the unexpired term of Donald S. Caldwell,
resigned, ending June 30, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMH1LAGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
CITY CL
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William H. Carder, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley-Alleghany Regional Commission
to fill the unexpired term of Donald S. Caldwell, resigned, ending June 30, 2003, according
to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this ,2~ day of ~'~.~ 200~.
ARTHUR B. CRU~ERK
,DEPUTYCLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jesse A. Hall, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as Director of Finance for a term beginning at midnight on January 31,2002, and ending
September 30, 2002, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this 24 day of~z~_/~.-~ 2002.
ARTHUR B. CRUSH, III, CLERK
, Elall~Y CLERK
HSAgenda.02~January 7, 2001 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
February 6, 2002
File #1-15-110-207-326
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Margaret R. Baker, Secretary
Industrial Development Authority of the City of Roanoke
2140 Windsor Avenue, S. W.
Roanoke, Virginia 240.15
Dear Ms. Baker:
This is to advise you that Charles E. Hunter, III, has qualified as a Director of the Industrial
Development Authority of the City of Roanoke to fill the unexpired term of Thomas
Pettigrew, resigned, ending October 20, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHIX,AGENDA.O2\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Charles E. Hunter, III, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Director of the Industrial Development Authority of the City of
Roanoke, Virginia, to fill the unexpired term of Thomas Pettigrew, resigned, ending
October 20, 2004, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this ~7 ~( day of '-~-~',~1 2002.
ARTHUR B. C~RK
,DEPUTYCLERK
H:XAgenda.02LIanuary 7, 2001 correspondence.wpd
Office of the City Manager
February 4, 2002
The Honorable Mayor
and Members City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request of Dr. E. Wayne Harris, School Superintendent, to present
a Status Report on the school system, at the regular meeting of City Council on Monday,
February 4, 2002, at 2:00 p.m.
DLB:ca
Sincerely,
City Manager
Room 364 Municipal South 215 Church Avenue, S.V~ Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci ,roanoke,va .us
Roanoke RECEivED
City Public Schools CITY CLERKS OFFICE
Office of the Superintendent. P.O. Box 13145, Roanoke, Virginia ~)31~f~4~5~[~4
January 28,2002
Mrs. Mary F. Parker, CMC
Clerk, City of Roanoke
215 Church Avenue, SW
Room 456
Roanoke, VA 24011-1536
Dear Mrs. Parker:
Roanoke City Public Schools is appreciative of the opportunities we have had in the
past to present instructional program updates at City Council meetings. The
Superintendent would like to present a program regarding the school system's English
Language Learners Program at the afternoon City Council meeting on February 4,
2002.
Dr. Harris envisions the presentation will last approximately 15 minutes. Students who
do not speak English as their first language participate in this program and represent a
growing population among Roanoke City's student enrollment.
Please call me at extension 2381 or email me at clee@roanoke.k12.va.us if you have
any questions or additional information can be provided.
I will ask the Superintendent to be in the Council's meeting room by 2:00 p.m. on
February 4.
Sincerely,
Cindy H. Lee, CPS
Administrative Assistant
to the Superintendent
Excellence in Education
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 4, 2002
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
We jointly sponsor a request of Phillip F. Sparks, Executive Director, Roanoke Valley of
Virginia Economic Development Partnership, to present a briefing on activities of the
Economic Development Partnership, at the regular meeting of City Council on Monday,
February 4, 2002, at 2:00 p.m.
Sincerely,
William H. Carder
Vice-Mayor
Council Member
WHC:LFW:sm
pc: Darlene L. Burcham, City Manager
H:~AGENDA.O2\COUNCIL FORM LE3~'ER FOR AGENDA ITEMS.DOC
January 18, 2002
Honorable Mayor and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
This is to request time on the February 4th, 2:00 p.m. City Council agenda to present a
briefing of activities of the Roanoke Valley Economic Development Partnership.
Sincerely,/}
Phillip F. Sparks
Executive Director
G~'~ater
Roanok~
Region
111 FRANKLIN PLAZA, SUITE 333 * ROANOKE, VIRGINIA 24011 * 540-343-1550 * 1-800-LOCATE2 * FAX: 540-344-6096 * WWW, ROANOKE.ORG * RVEDP@ROANOKE.ORG
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanok¢.va, us
February 6, 2002
File ¢f-40-122-189
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Joseph D. Rich, Chief
Voting Section, Civil Rights Division,
United States Department of Justice
P. O. Box 66128
Washington, D. C. 20035-6128
Beryl Y. Brooks
General Registrar
Roanoke, Virginia
Dear Mr. Rich and Ms. Brooks:
I am enclosing copy of Ordinance No. 35739-020402 temporarily changing the polling
place for Jefferson Precinct No. 2 from the National Guard Armory Building on Reserve
Avenue, S. W., to the Roanoke City Schools Maintenance Building, at 250 Reserve
Avenue, S. W.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002..
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Gilbert E. Butler, Jr., Secretary, Roanoke City Electoral Board
Darlene L. Burcham, City Manager
N:\CKMH I xAGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of February, 2002.
No. 35739-020402.
AN ORDINANCE temporarily changing the polling place for Jefferson Precinct No. 2
from the National Guard Armory Building on Reserve Avenue, S. W., to the Roanoke City
Schools Maintenance Building, at 250 Reserve Avdnue, S. W.; and providing for an
emergency.
WHEREAS, the National Guard Armory Building, the polling place for Jefferson
Precinct No. 2, is located on Reserve Avenue, S. W., and the heightened security measures
due to our national emergency have caused the National Guard to close the Armory to the
public;
WHEREAS, by Resolution adopted January 9, 2002, the Roanoke City Electoral
Board has recommended the establishment of a temporary polling place for Jefferson
Precinct No. 2 at the Roanoke City Schools Maintenance Building at 250 Reserve Avenue, S.
W., and such temporary polling place is located within such precinct as required by {}24.2-
310, Code of Virginia (1950), as amended;
.WHEREAS, the Electoral Board has requested that this change be approved
"indefinitely or until a permanent change of location can be made"; and
WHEREAS, the Electoral Board has given notice of such emergency relocation of
polling place to the State Board of Elections and has obtained approval of such change from
the Board pursuant to {}24.2-31 O.D., Code of Virginia (1950), as amended, and the Electoral
Board will give notice of this change in polling place by mail to all registered voters in the
Jefferson Precinct No. 2 at least fifteen (15) days prior to all elections, and public notice of
such change, pursuant to {}24.2-306, Code of Virginia (1950), as amended;
THEREFORE, BE IT O -I~DAINED by the Council of the City of Roanoke as follows:
1. Notwithstanding {}10-26, Code of the City of Roanoke (1979), as amended, the
polling place for Jefferson Precinct No. 2 shall be relocated from the National Guard Armory
Building to the Roanoke City Schools Maintenance Building, 250 Reserve Avenue, S. W.,
City, indefinitely or until a permanent change in location can be made.
2. The City Clerk is directed to forward attested copies of this ordinance to Beryl
Y. Brooks, General Registrar, so that notice of this change in polling place can be mailed to
all registered voters of Jefferson Precinct No. 2., and to the Chief, Voting Section, Civil
Rights Division, United States Department of Justice.
3. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
H:~4F-6.SURES\O-POLCHA.7
City Clerk.
±sc. - ~/i ,'OZ - City CounciL/ City Manager
U.S. D'epartment of Sust~ce
Civil RJghm Division
JDR: MJP: SL: j oh
DJ 166-012-3
2002-0606
Voting Section - GSt.
950 Pennsylvania Avenue,
Waah~ngton, DC 20530
April 5, 2002
~NTY CLERKS
'02 N~-8 P3:03
William M. Hackworth, Esq.
City Attorney
Ms. Mary F. Parker
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Dear Mr. Hackworth and Ms. Parker:
This refers to the polling place change for the City of
Roanoke, Virginia, submitted to the Attorney General pursuant to
Section 5 of the Voting Rights Act, 42 U.S.C. 1973c. We received
your submission on February 6, 2002; supplemental information was
received on March 4, 2002.
The Attorney General does not interpose any objection to the
specified change. However, we note that Section 5 expressly
provides that the failure of the Attorney General to object does
not bar subsequent litigation to enjoin the enforcement of the
change. See the Procedures for the Administration of Section 5
(28 C.F.R. 51.41).
Sincerely,
~ Joseph D. Rich
Chief, Voting Section
Enclosure
SENDING MAIL TO THE VOTING SECTION
New procedures for the delivery of mail and overnight express
parcels to the Civil Rights Division have been instituted. The
Voting Section's postal box address (P.O. Box 66128, Washington
DC 20035) is no longer in effect.
The Department has established a single address for the receipt
of all United States Postal Service mail. Ail such mail to the
Voting Section must have the full address listed below:
Chief, Voting Section
Civil Rights Division
Room 7254 - NWB
Department of Justice
950 Pennsylvania Ave, NW
Washington, DC 20530.
Delfveries by overnight express services, such as Airborne, DHL,
and FedEx, should be addressed to:
Chief, Voting Section
Civil Rights Division
Room 7254 - NWB
Department of Justice
1800 G ST N.W.
Washington, DC 20006.
If you are sending a Section 5 submission, please make sure
that the front of the envelope identifies it as a submission
under Section 5 and your return address is clearly indicated.
Notwithstanding the resumption of regular mail and courier
deliveries, as a result of recent events, there may continue to
be some disruption or delay in the Department's receipt of mail.
Accordingly, in addition to accepting Section 5 submissions by
mail or by courier, the Attorney General will accept, on a
temporary basis, submissions initiated by telefacsimile and
supplemented by information sent by electronic mail. These
temporary procedures concern only the form in which voting
changes are submitted; they do not affect the information needed
for a complete submission or the substantive standards applied to
the review of voting changes as provided by Section 5 and in the
Attorney General's Procedures for the Administration of Section
5, 28 C.F.R. Part 51.
Please check this web page regularly or telephone the Voting
Section, toll-free, at 800/253-3931 before making a submission to
ensure that the temporary procedures are still in effect.
TEMPORARY PROCEDURES FOR SUBMISSION
OF VOTING CHANGES UNDER SECTION 5 OF
THE VOTING RIGHTS ACT, 42 U.S.C. 1973c
Please check this web page regularly or telephone the Voting
Section, toll-free, at 800/253-3931 before making a submission to
ensure that these temporary procedures are still in effect.
A. COVER LETTER REQUIRED
Ail submissions made under these temporary procedures
must include a cover letter describing the submission
and the supporting materials that are being submitted.
All cover letters should be sent by telefacsimile to
the Voting Section at the following temporary number:
202/305-4719. This number will be in service only
while these temporary procedures remain in effect.
. Please send only letter size (8~ x 11 or A4) pages.
Because of the volume of traffic expected, please keep the
length of each transmission to 100 pages or less.
NOTE: The telefacsimile machine will be operational from
9:00 a.m. Eastern Standard Time [E.S.T.] on Monday until
6:00 p.m.E.S.T, on Friday, excluding federal holidays.
B. SUBMISSIONS UNDER 100 PAGES
If the total number of printed pages in the submission
(including the cover letter) is 100 or less and
contains no data in electronic format, please make the
entire submission by telefacsimile to the telephone
number provided in Section A, above.
C. SUBMISSIONS OVER 100 PAGES
If the total number of printed pages in the submission
(including the cover letter) is more than 100 or
contains data in an electronic format, please send the
cover letter by telefacsimile and the individuals
assigned to analyze the submission will contact you
promptly to discuss the procedures for the electronic
transmission of any additional information you wish to
provide.
ELECTRONIC MAIL PROCEDURES
THE E-MAIL ADDRESS FOR THE ADDITIONAL INFORMATION WILL
BE IN SERVICE ONLY. WHILE THESE TEMPORARY PROCEDURES
REMAIN IN EFFECT.
THE SUBJECT LINE OF THE E-MAIL MUST CONTAIN THE
SUBMISSION NUMBER YOU WILL RECEIVE FROM DEPARTMENT
STAFF AND THE NAME OF THE JURISDICTION MAKING THE
SUBMISSION.
DO NOT E-MAIL EXECUTABLE FILES (.EXE, .COM) OF ANY
TYPE.
DO NOT SEND.ANY FILES PRIOR TO BEING CONTACTED BY THE
VOTING SECTION PERSONNEL ASSIGNED TO REVIEW THE
SUBMISSION.
Electronic text files: Please send electronic
text files in either generic text (.txt) or rich
text (.rtf) formats.
o
Electronic tabular database files: Please send
tabular electronic data files (e.g., redistricting
plan block correspondence tables, election
returns, voter registration data or population
data) in the formats specified in the Attorney
General's Procedures, 28 C.F.R. 51.28.
o
Electronic geographic data files: Please contact
the' civil rights analyst or attorney working on
your submission before sending electronic
geographic data files (ArcInfo, Mapinfo, etc.).
E. COMPLEX AND VOLUMINOUS SUBMISSIONS
For very complex or voluminous submissions, such as
statewide redistricting plans, other special procedures
for providing information may be appropriate. Each
Section 5 submission is handled by one or more
attorneys and/or civil rights analysts, through whom
such special procedures can be arranged.
F. OUTGOING CORRESPONDENCE
Outgoing Section 5 correspondence will continue to be
sent according to the pre-existing procedures. If
requested, Section 5 correspondence will be sent by
telefacsimile where a reply number has been provided.
Office of the City Manager
February 4, 2002
The Honorable Mayor
and Members City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request of Beryl Brooks, City Registrar, to present a request for
emergency relocation of a polling place, at the regular meeting of City Council on Monday,
February 4, 2002, at 2:00 p.m.
Sincerely,
City Manager
DLB:ca
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va,us
Roanoke City Electoral Board
Carl T. Tinsley, Sr., Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
January 28, 2002
To:
The Honorable Ralph K. Smith, Mayor, and
Members of Roanoke City Council
Municipal Building
Roanoke, VA 24011
Re: Emergency Temporary Relocation of Jefferson #2 Polling Place
Gentlemen and Ms. Wyatt:
The Roanoke City Electoral Board obtained previous approval for a temporary change of
polling place for the Jefferson #2 precinct from the National Guard Armory to the
Roanoke City Schools Maintenance Building, for the November 6, 2001 General
Election. Due to the continued Priority Alert status of the Armory we are still unable to
use it for the upcoming Democratic Primary election on March 5, 2002, therefore we are
requesting an extension indefinitely or until a permanent change can be made.
(See resolution attached)
We are requesting that this matter be heard before the City Council at the next public
meeting being held February 4, 2002. According to Section 24.2-31 OD approval, has
already been granted by State Board of Elections and a copy of the request has been
forwarded to the City Attorney for submission to Justice.
Thank you, for your cooperation and assistance in this matter.
Resp~ly Submitted,
G~i lb e~S'~~e c r e t~'~
Roanoke City Electoral Board
Room 109, Municipal North
215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (540) 853-1025
Roanoke City Electoral Board
Carl T. Tinsley, Sr., Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
RESOLUTION
ROANOKE CITY ELECTORAL BOARD
January 09, 2002
Due to the continued Priority Alert status of our Precinct #008,
Jefferson #2 located at the National Guard Armory, it is still
inaccessible to civilian activities. Since we do not know how long
the current status of our "National Emergency" will be in effect,
the Roanoke City Electoral Board has unanimously agreed to seek
approval for the extension of the following temporary change of
polling place indefinitely or until a permanent change of location
can be made.
Temporary Chanqe - From: National Guard Armory
33 Reserve Ave., S.W.
Roanoke, VA 24016
To -
Roanoke City Schools Maintenance Bldg.
250 Reserve Ave., S.W.
Roanoke, VA 24016
The new location is located in the same block as the old, and is
compliant with Section 24.2-310C of the Virginia Election Laws.
The City Attorney will be asked to prepare submission for Justice
Department approval.
Room 109, Municipal North 215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (,540) 853-102,5
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
TO:
FROM:
DATE:
SUBJECT:
Mary F. Parker, City Clerk
Beryl Y. Brooks, General Registrar
January 18,2002
Emergency Change of Polling Place
Due to the continued Priority Alert status of Precinct #008,
Jefferson #2 located at the National Guard Armory, it is necessary
to extend our use of the Roanoke City Schools Maintenance Building
indefinitely.
(See resolution attached).
Normally Section 24.2-306, which prohibits us from moving a
polling place 60 days before an election and without prior
approval of the Justice Department, would be in affect. Due to
the reason for the change the time constraints cannot be met and
it is necessary to handle this temporary change as an emergency
change of polling place. Under Section 24.2-310D in the event of
an emergency situation the Electoral Board is required to find a
new location with prior approval of the State Board of Elections.
We are requesting that this matter be brought before City Council
at the next available public meeting. The law requires that I
notify the public of any change, no later than 15 days prior to
election. Although I am still required to submit for expedited
approval from the Justice Department, I have to proceed with the
move as approved by State Board.
Thank you, for your cooperation and if you have questions or
suggestions, please call me at X1037.
Attachment
Roanoke City Electoral Board
Carl T. Tinsley, Sr., Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
RESOLUTION
ROANOKE CITY ELECTORAL BOARD
January 09, 2002
Due to the continued Priority Alert status of our Precinct #008,
Jefferson #2 located at the National Guard Armory, it is still
inaccessible to civilian activities. Since we do not know how long
the current status of our "National Emergency" will be in effect,
the Roanoke City Electoral Board has unanimously agreed to seek
approval for the extension of the following temporary change of
polling place indefinitely or until a permanent change of location
can be made.
Temporary Chanqe - From: National Guard Armory
33 Reserve Ave., S.W.
Roanoke, VA 24016
To: Roanoke City Schools Maintenance Bldg.
250 Reserve Ave., S.W.
Roanoke, VA 24016
The new location is located in the same block as the old, and is
compliant with Section 24.2-310C of the Virginia Election Laws.
The City Attorney will be asked to prepare submission for Justice
Department approval.
Gilb, cretary
Elec%45ral Board
Roanoke City
Room 109, Municipal North
215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (540) 853-1025
JHIN--'d','---'Idld,-" ll;Id~ hl'<UFI ~UHI',II_IKI: LI IT ~t...HUULb I'TaU IU ll~c-"~ F.l~l
D~
To:
U~ of~ City School Mabaeaanoo Buildm8 for
scbcdal~
We .are ~que~m& ~o~tkmed um of the Roar~ke Cily $cl~oot ~ ~ located at
:250 l;Ce~-,~ Av~, S.W., 24016 fo~ the below r~atio~l
Iue~lay, Mmh ~, 2002
Tu~lal, Mai 7, ZW~
TUeaaty, .me. 11, 2002
i0a~ fl~' ~ol ~ Bids
Roamok~ City $dmol M~'~_ ,~ B14.~ '
:~:00 gm. - 9i10 p~
5:00 a~. - 9 .'00 p.m:
'rlmaki~ you in ada~an~ far ~ur comlim~ corporation, h~ these matte~. You c~m fax ttm ar, lmewI~
leilsr to me at 853-~ 02.5.
Rooml09M,~lc~l>alNoa'h 2~aC~ua;hA~er~e,,5.W.,Ro~nCC~e, Vl~jir~24011 ¢40)Se~-Z2~l F~xC"~l[Dalg~-lg25
TOTPL P,ot
Roanoke City Electoral Board
January 18, 2002
Carl T. Tlnsley, Sr., Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Roanoke City Schools Maintenance
250 Reserve Ave., S.W.
Roanoke, VA 24016
Attention: Mr. Rick Eakin, Building Operations
Dear Mr. Eakin:
This letter is to confirm the use of your classroom located in the
Maintenance building for the upcoming General Election. The hours
of use will be from 5:00 A.M. to 9:00 P.M. Tuesday, March 5, 2002,
Tuesday, May 7, 2002 and possibly Tuesday, June 11, 2002.
In accordance with Section 24.310-C of the Virginia Election Laws
the building must be compliant with the Americans with
Disabilities Act temporarily if not permanently on election day.
We appreciate your assistance in helping us to meet these
requirements.
If you have any questions or if we can be of help to you, please
give us a call. Thank you for your kindness and cooperation.
Yours very truly,
GG~, Secretary
Roanoke City Electoral Board
BYB/GEB,JR.
Room 109, Municipal North 215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (540) 853-1025
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
February 6, 2002
File #60-183-468
Darlene L. Burcham
· City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35741-020402 declaring that a water supply
emergency exists and there is a need for water conservation measures to be taken within
the City of Roanoke; approving the Water Conservation Plan dated February 4, 2002;
authorizing the City Manager to impose suitable penalties for violations of the Water
Conservation Plan; authorizing the City Manager to employ, temporarily, personnel as
water conservation officers, and to authorize those officers, as well as certain other City
employees to patrol and issue citations for violations of the Water Conservation Plan;
authorizing the City Manager to take such further action and to provide for such rules and
regulations as may be necessary to implement, administer and enforce the Water
Conservation Plan; temporarily suspending the sewer charge reductions authorized by
Section 26-27 of the Code of the City of Roanoke (1979), as amended, in certain
circumstances and authorizing the Director of Finance to revoke any permits, exemptions,
or credits issued pursuant to Section 26-27 of the City Code; imposing a water surcharge
as set forth in the Water Conservation Plan; authorizing the City Manager to maintain the
restrictions and provisions of a particular stage under the Plan until the water level at
Carvins Cove Reservoir has improved and stabilized to a sufficient level above that
particular stage, before lifting the restrictions and provisions of 'that stage; and authorizing
the City Manager to lift mandatory water restrictions once the level of the Carvins Cove
Reservoir reaches ten feet below the spillway.
N:\CKMHI~AGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
Darlene L. Burcham
February 6, 2002
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Mall, Director of Finance
Michael T. McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Manager, Water Department
N:\CKMHILAGENDA.02\FEBRUARY 4, 200l CORRESPONDENCE.DOC
IN22qECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 4th day of February, 200'2.
No. 35761-020~02.
AN ORDINANCE declaring that a water supply emergency exists and there is a need for
water conservation measures to be taken within the City of Roanoke; approving the Water
Conservation Plan dated February 4, 2002; authorizing the City Manager to impose suitable penalties
for violations of the Water Conservation Plan; authorizing the City Manager to employ temporarily
personnel as water conservation officers, and to authorize those officers as well as certain other City
employees to patrol and issue citations for violations of the Water Conservation Plan; authorizing the
City Manager to take such further action and to provide for such rules and regulations as may be
necessary to implement, administer and enforce the Water Conservation Plan; temporarily suspending
the sewer charge reductions authorized by Section 26-27 of the Code of the City of Roanoke (1979),
as amended, in certain circumstances and authorizing the Director of Finance to revoke any permits,
exemptions, or credits issued pursuant to Section 26-27 of the City Code; imposing a water surcharge
as set forth in the Water Conservation Plan; authorizing the City Manager to maintain the restrictions
and provisions of a particular stage under the Plan until the water level at Carvins Cove Reservoir has
improved and stabilized to a sufficient level above that particular stage, before lifting the restrictions
and provisions of that stage; authorizing the City Manager to lif~ mandatory water restrictions once
the level of the Carvins Cove Reservoir reaches 10 feet below the spillway; and providing for an
emergency.
WHEREAS, Council has been advised that the water level at the Carvins Cove Reservoir has
dropped twenty feet below the spillway; that a reduced supply of water is available; that the level
continues to drop due to lack of significant rainfall; that the long range weather forecast predicts
only average precipitation for the next few months and that a significant amount of rainfall is needed
to increase sufficiently the water supply in Carvins Cove Reservoir; and that there is a need to control
and restrict the use of water until the Carvins Cove Reservoir level is resupplied up to the level often
feet below the spillway in order to attempt to prevent a water shortage within the City; and
WHEREAS, for the reasons set forth above and for those set forth in the letter from the City
Manager to this Council dated February 4, 2002, Council does believe that a water supply emergency
exists and that there is a need to control and restrict the use of water during this emergency and that
the Water Conservation Plan dated February 4, 2002, should be approved by Council in order to
· attempt to prevent a water shortage within the City.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the reasons set forth above and in the above mentioned letter, Council does
hereby find that a water suPply emergency exists and that there is a need to control and restrict the
use of water during this emergency and that the water supply restrictions may be lifted when the
Carvins Cove Reservoir reaches ten feet below the spillway or upon further action of Council.
2. Council specifically approves and adopts the Water Conservation Plan dated February
4, 2002 (Plan), including the surcharges contained therein, a copy of which is attached to the above
mentioned letter dated February 4, 2002, and directs that the City Manager implement that Water
Conservation Plan. Council further provides that the conditions, allocations, conservation,
restrictions, and penalties provided for in the Plan are progressive and may be applied in a cumulative
3. The City Manager is authorized in accordance with the City of Roanoke Charter of
1952, Sections 2(31) and (32), and Section 15.2-924 of the Code of Virginia (1950), as amended,
to impose the civil penalties for violations of the Water Conservation Plan set forth in such Plan or
2
any rules or regulations pursuant to the Plan when stage 4 or 5 is in effect, in the amount of $100 per
day for residential users and $500 per day for institutional/commercial/industrial users, with each day
of any violation constituting a separate violation. The City Manager is further authorized to
implement the provisions of the Plan that will allow for the immediate cutting off or termination of
water service for multiple (more than one) violations of the Water Conservation Plan and/or failure
to pay any civil penalty assessed for violation of the Plan or for violation of any rules or regulations
pursuant to the Plan and that such service will not be resumed until all water bills, penalties, and the
then current turn on fee are paid.
4. The City Manager is authorized to employ temporarily additional personnel to act as
water conservation officers and to authorize such officers to patrol and issue citations to water users
for violations of the Plan or any rules or regulations adopted pursuant to the Plan. The City Manager
is further authorized to use the additional City employees referred to in the above mentioned letter
to supplement such water conservation officers for patrolling and the issuing of citations.
5. The City Manager is authorized to take such further action as may be deemed
necessary and to provide for such rules and regulations as may be necessary to implement and/or
administer the Water Conservation Plan and to enforce the provisions of that Plan.
6. Once stage 3 of the Plan is reached, the provisions of Section 26-27 of the Code of
the City of Roanoke (1979), as amended, providing for a reduction in sewer charges will be deemed
to be suspended temporarily in so far as it applies to City water used for irrigation purposes or the
filling or refilling of swimming pools until further direction of this Council or the lit~ing of all
mandatory restrictions under the Plan.
7. The Director of Finance is hereby authorized to revoke or suspend, once stage 3 of
the Plan is reached, any permits, credits, or exemptions issued pursuant to Section 26-27 of the City
].]:~,~.~,~\9899\~&~ ~.~r~,a~--~'~L~.~:~"~ 2002.~xI 3
Code, with the intent being that sewer charges will then be imposed, at that time, on City water used
for irrigation purposes or the filling or refilling of swimming pools, all as more fully set forth in the
letter to this Council dated February 4, 2002.
8. The Director of Finance or his designee shall attempt to provide notice of the action
set forth in paragraphs 6 and 7 above to any persons or entities receiving such an exemption, credit,
or permit pursuant to Section 26-27 of the City Code, either by publishing notice in a newspaper of
general circulation or by mailing notice to such persons or entities.
9. Council hereby provides authority to the City Manager that once a particular stage
provided for in the Plan is reached and the restrictions and provisions of that stage take effect, the
City Manager may maintain the restrictions and provisions of that stage until the water level at
Carvins Cove Reservoir has improved and stabilized to a sufficient level above that particular stage,
as may be determined by the City Manager in her discretion, before that particular stage will be
determined to be no longer applicable and the restrictions and provisions of that stage are lifted.
10. Should the water level at the Carvins Cove Reservoir rise above the level often feet
below the spillway the water supply restrictions may be, but are not required to be, lit~ed by the City
Manager and the City Manager is authorized to take such actions as may be necessary to terminate
the Water Conservation Plan in an orderly manner if all such restrictions are lit~ed.
11. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
File #60-468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your communication with regard to the Water Conservation Plan dated February 4, 2002,
was before the Council of the City of Roanoke at a regular meeting which was held on
Monday, February 4, 2002.
On motion, duly seconded and unanimously adopted, Council concurred in the
recommendations.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jesse A. Hall, Director of Finance
Michael T. McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Manager, Water Department
N:\CKMHI'OtGENDA.02~EBRUARY 4, 2001 CORRESPONDENCE.DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 6, 2002
File #60-183-468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35740-020402 amending and reordaining certain
sections of the 2001-02 Water Fund Appropriations, providing for appropriation of certain
funds in connection with the Water Conservation Plan dated February 4, 2002.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Michael T. McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Manager, Water Department
Barry L. Key, Director, Office of Management and Budget
N:\CKMHI~AGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of February, 2002.
No. 35740-020402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Water Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Operating $ 15,361;888
Water-Operating (1) ........................................ 2,764,891
Water-Purification (2-3) ..................................... 3,068,952
Retained Earnings
Retained Earnings Available for Appropriation (4) .................. $ 3,671,000
(002-510-2160-2015) $ 30,000
(002-510-2170-1003) 30,000
(002-510-2170-2055) 1,000,000
1 ) Advertising
2) Overtime Wages
3) Purchased Water
4) Retained Earnings
Available for
Appropriation
(002-3348) ( 1,060,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
February 4, 2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Water Conservation Plan
Background:
Carvins Cove Reservoir (Reservoir) began supplying water to the City of Roanoke on
March 21, 1947. The Reservoir is recharged or filled by rainfall and runoff from the
watersheds. Typically the Reservoir fills up in the spring and gradually drops during the
summer and fall seasons. Previous all time lows for the Reservoir were: 24.2 feet on
December 15, 1981 and 29.2 feet on September 4, 1999. The Reservoir was last full
on April 18, 2000. A water conservation plan was implemented on June 7, 1999, for the
first time in the history of Roanoke City to control and restrict the use of water. The
majority of those restrictions were removed in December, 1999.
Considerations:
Rainfall for the calendar year 2001 was 33% below normal. The Reservoir water level
has steadily dropped to the current level below 20.0 feet from a level of 1.0 foot Iow on
June 1, 2001. Significant rainfall is required and necessary between January and June
to preclude a critical situation from developing in the summer and fall of 2002. Staff
believes that a water supply emergency exists and that there is the need to implement
usage restrictions. Average rainfall is predicted for the year 2002, but a significant
amount of rain will be needed to increase sufficiently the supply of water in the
Reservoir. Accordingly, staff has developed a Water Conservation Plan (Plan) dated
February 4, 2002. This Plan is designed to extend the useful life of the water supply
until sufficient rainfall occurs to refill the Reservoir. The restrictions do not place an
undue hardship on the business community or the public health. They do become more
aggressive as the water level declines.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honorable Mayor and Members of Council
February 4, 2002
Page 2
The following is a summary of actions that occur at various Stages of the Plan:
StaRe 1
Normal operations above 18 feet with no restrictions.
StaRe 2 (18 Feet) - Voluntary restrictions imposed whenever the level of water in the
Reservoir is between 18 feet and 22 feet below the spillway.
StaRe 3 (22 Feet) -
Partial mandatory restrictions imposed whenever the level of water
in the Reservoir is between 22 and 26 feet below the spillway.
(Restrict outdoor usage between 10 a.m. and 7 p.m. Suspension of
certain irrigation/sewer exemption program credits.)
StaRe 4 (26 Feet) -
Mandatory restrictions imposed whenever the level of water in the
Reservoir is between 26 feet and 30 feet below the spillway.
(Suspension of all outdoor water uses with certain exceptions;
begin water purchases; and imposition of civil penalties. Surcharge
applied to the base water rate for Domestic/Commercial/and
Industrial users.)
StaRe 5 (30 Feet) -
Forced reduction imposed whenever the level of water in the
Reservoir is 30 feet or more below the spillway. (Prohibition on use
of water for all non-essential purposes [defined as not related to
health, safety, fire suppression, other public emergencies, or water
necessary to sustain business operations] and continuation of
surcharge).
Recommended Action:
City Council find, for the reasons set forth above, that a water suppiy emergency
exists and that there is a need to restrict the use of water in the City. Furthermore,
City Council approve the Water Conservation Plan dated February 4, 2002, attached
to this letter.
Authorize the City Manager, in accordance with the City of Roanoke Charter of 1952,
Sections 2-(31) and (32), and Virginia Code Section 15.2-924, to impose suitable
penalties for the violations of the Water Conservation Plan of One Hundred Dollars
($100.00) for residential users and Five Hundred Dollars ($500.00) for
institutional/commercial/industrial users. Each day of a violation shall be considered
a separate violation. Penalties assessed will be immediately payable. Council
further authorize the City Manager to provide that failure to pay the penalty
The Honorable Mayor and Members of Council
February 4, 2002
Page 3
=
assessed and/or multiple violations of the Water Conservation Plan may subject the
water user to immediate cut off of water service and service will not be resumed until
all bills, penalties, plus the then current turn on fee are paid.
Authorize the City Manager to take such further action and to provide for such rules
or regulations as may be necessary to administer and/or implement the Water
Conservation Plan.
Authorize the City Manager to employ temporarily additional personnel as may be
necessary for patrolling and issuing of citations to water users in violation of
restrictions and allocated conditions set forth in the Plan. Additionally authorize the
City Manager to authorize the use of the following employees for patrolling and
issuing of citations: Watershed Security Officers (2); Boat Inspectors (2); Pump and
Storage Operators (2); Utility Workers (2); other Water Department employees as
required.
City Council suspend the irrigation/sewer exemption program provided for in Section
26-27 of the Code of the City of Roanoke (1979), as amended, in so far as it applies
to City water used for irrigation purposes or the filling or refilling of swimming pools
once Stage 3 of the Plan is reached. Authorize the Director of Finance to suspend
or revoke any permits, credits, or exemptions issued pursuant to Section 26-27 of
the City Code, with the intent being that sewer charges will now be imposed on City
water used for such purposes should the Reservoir level reach Stage 3 (22 feet).
The purpose of such action is to encourage reduction in water usage. Also, provide
that the Director of Finance or his designee shall attempt to provide notice of such
action to any persons or entities receiving such an exemption, credit, or permit
pursuant to Section 26-27 of the City Code, either by publishing notice in a
newspaper of general circulation or by mailing notice to such persons or entities.
=
Impose a water surcharge as noted in the Plan should the Reservoir level reach
Stage 4 (26 feet). This surcharge will be $0.12 per HCF and applied to the base rate
for Domestic/Commercial/and Industrial users, which will have the effect of a charge
of $1.33 per HCF from the first gallon used until all mandatory restrictions are lifted.
Amend the Water Fund FY 2001/2002 budget and appropriate $1,000,000 from the
Water Fund prior year retained earnings into account 002-510-2170-2055,
Purchased Water, to provide for emergency water purchases; $30,000 into account
002-510-2170-1003, Overtime Wages, to provide for additional personnel as may be
necessary for patrolling and issuing of citations to water users in violation of
restrictions and conditions set forth in the Plan and $30,000 into account 002-510-
2160-2015, Advertising, to provide for public relations materials, etc.
The Honorable Mayor and Members of Council
February 4, 2002
Page 4
8. Authorize the City Manager to lift mandatory water restrictions once the level of the
Reservoir reaches 10 feet below the spillway. Provided, however, once a particular
Stage provided for in the Plan is reached and the provisions and restrictions of that
Stage take effect, the City Manager may maintain the restrictions and provisions of
that Stage until the water level at Carvins Cove Reservoir has improved and
stabilized to a sufficient level above that particular Stage, as may be determined by
the City Manager in her discretion, before that particular Stage will be determined to
be no longer applicable and the restrictions and provisions of that Stage are lifted.
Darlene L. Burcham
City Manager
DLB:je
Attachment: 1
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse Hall, Director of Finance
Mike McEvoy, Director of Utilities
Jesse H. Perdue, Jr., Manager, Water Division
COUNCIL LETTER #CM02-00027
EXHIBIT B
To Water Conservation Plan Dated February 4, 2002
WATER CONSERVATION MEASURES
Conditions, Allocations, Restrictions, and Penalties
Stage 1 Normal conditions exist whenever the level of water in the Carvins Cove
Reservoir is between the top of the spillway and 18 feet.
Stage 2 (18 Feet): When the water level at Carvins Cove Reservoir reaches 18 feet
below the spillway, the water supply is below normal for the period and sufficient, but
limited supplies of water are available, and the City will call upon all water users to
employ prudent restraint of water usage and to conserve voluntarily water by whatever
methods are available.
Stage 3 (22 Feet): When the water level at Carvins Cove Reservoir reaches 22 feet
below the spillway, very limited supplies of water are available, and the City requires
curtailment of non-essential (defined as not related to health, safety, fire suppression,
other public emergencies, or water necessary to sustain business operations) outdoor
water use between 10 a.m. and 7 p.m. including, but not limited to the following:
A, 1,
The watering of shrubbery, trees, lawns, grass, plants, or any other
vegetation, except indoor plantings, greenhouse or nursery stocks
and except watering by commercial nurseries of freshly planted
plants upon planting and once a week for five weeks following
planting.
The washing of automobiles, trucks, trailers, boats, airplanes or
any other type of mobile equipment except in commercial facilities
operating with high pressure Iow consumption equipment or
operating with a water recycling system. The City Manager may
curtail the hours of operation of commercial enterprises offering
such services or washing their own equipment.
The washing of streets, driveways, parking lots, service station
aprons, office buildings, exteriors of homes or apartments, or other
outdoor surfaces except for commercial/industrial operations using
high pressure Iow consumption equipment.
Bo
Water Conservation Officers will patrol the City to warn citizens against
the use of prohibited practices and may issue citations or warnings for
such violations.
Stage 4 (26 feet): When the water level at Carvins Cove Reservoir reaches 26 feet
below the spillway, critically limited supplies of water are available, and the City requires
mandatory water use reductions for all customers and that certain actions occur as
follows:
A, 1,
Ceasing all outdoor water uses except for those uses related to
health, safety, fire suppression, other public emergencies, or water
necessary to sustain business operations.
Ceasing operation of any ornamental fountain or other structure
making a similar use of water.
Ceasing the filling or refilling of swimming pools, wading pools, and
hot tubs.
Ceasing the use of water from fire hydrants for any purpose other
than fire suppression or other public emergency.
Elimination of the serving of drinking water in restaurants,
cafeterias or any other food establishment unless requested by the
patron.
Imposition of civil penalties against a water user for violation of water
conservation rules or regulations or of the Plan as set forth in Section III
(D) of the Plan.
Water Conservation Officers will continue to patrol the City to warn
citizens against the use of prohibited practices and may issue citations or
warnings for such violations.
The City will begin the purchase of water as set forth in Section II (D) of
the Plan.
^ surcharge will be applied to the base water rate for Domestic/Commercial/and
Industrial users as set forth in Section III (D) of the Plan.
Stage 5 (30 feet): When the water level at Carvins Cove Reservoir is 30 feet or more
below the spillway, the City has less than 180 days of water supply available, and the
City requires a reduction in all water use and that certain actions occur as follows:
A,
Suspension of all non-essential water use (defined as not related to
health, safety, fire suppression, other public emergencies, or water
necessary to sustain business operations) regardless of customer
class.
2
Bo
Suspension of all business activities that use water for non-
essential (defined as not related to health, safety, fire suppression,
other public emergencies, or water necessary to sustain business
operations) purposes.
Continue to apply surcharge to water rates.
Water Conservation Officers will continue to patrol the City to warn
citizens against the use of prohibited practices and may issue citations or
warnings for such violations.
Remainder of Page Intentionally Left Blank
3
City of Roanoke
WATER CONSERVATION PLAN
February 4, 2002
II.
Purpose -During the continued existence of climatic, hydrological and other
extraordinary conditions, the protection of the health, safety and welfare of the
residents of the City of Roanoke may require that certain uses of water, not
essential to public health, safety and welfare, be reduced, restricted or curtailed.
As the shortage of potable water becomes increasingly more critical,
conservation measures to reduce consumption or curtail essential water use may
be necessary. The Plan is intended to ensure that a dwindling water supply is
conserved and managed prudently to meet the City's needs at different levels of
water supply availability. The Plan only applies to water from the City's water
system and does not include such water as well water, trucked in water, or
rainwater.
Background
The City has three primary sources of supply with projected safe yields as
follows:
1. Carvins Cove Reservoir - 20 million gallons per day;
2. Falling Creek/Beaver Dam - 1.5 million gallons per day;
Crystal Spring - 3.5 million gallons per day once placed back in
service.
Safe Yield is defined as the maximum dependable draft that can be made
continuously on a source of water supply (surface or groundwater) during
a period of years during which the probable driest period or period of
greatest deficiency in water supply is likely to occur. Dependability is
relative and is a function of storage provided and drought probability.
C. Current annual average withdrawal rates are as follows:
1. Carvins Cove Reservoir - 15.0 million gallons per day
2. Falling Creek - 1.0 million gallons per day
Crystal Spring - Out of service due to state regulatory
requirements.
D. Mode of Operation
III.
Eo
Plan
A.
°
Crystal Sprin.q will not be available until December, 2002.
Falling Creek/Beaver Dam is being utilized to the limit of our ability
to get the water to the City.
Carvins Cove Reservoir is the major source used to provide all
water supply demands not met by the other supplies mentioned
above, and the supply around which this Plan is based.
Upon reaching 26 feet below the spillway level at Carvins Cove
Reservoir and continuing until the level rises to 18 feet below
spillway level, request up to two million gallons a day from the City
of Salem, if available, at a current cost of $1,450.00 per million
gallons and request up to four million gallons a day from Roanoke
County, if available, at a current cost of $2,750.00 per million
gallons to supplement water treated from Carvins Cove
Reservoir storage statistics for Carvins Cove:
1.
2.
Full Reservoir elevation -
Capacity
Less evaporation (40" per year) and
Unusable bottom storage of .36 billion) -
Usable capacity - approximately -
1,170 Feet
6.47 billion gal.
1.00 billion gal.
5.50 billion gal.
A full Reservoir = one year's supply for the entire water system at
current demand rates.
Establishment of critical levels of water volume stored in Carvins Cove
Reservoir are as set forth below and are also identified in Exhibit A
attached hereto and made a part hereof.
18.0 feet below spillway level, 60% of usable supply remains - level
of unusual condition reflecting a level not usually exceeded 1 per
10 years.
2. 22.0 feet below spillway level - 51% of usable supply remains.
2
3. 26 feet below spillway level - 44% of usable supply remains.
30 feet below spillway level, 38% of usable supply remains - critical
supply of 163 days of usable supply remaining at current
withdrawal rate of 15 million gallons per day.
40 feet below spillway level, 23% of usable supply remains - crucial
level of less than 100 days usable supply remaining at current
withdrawal rate of 15 million gallons per day.
Imposition of conditions of water allocation, conservation, restriction, and
penalties are set forth in Exhibit B attached hereto and are made a part of
this Plan and will be implemented as set forth herein.
Stage 1
Normal operations above 18 feet with
no restrictions.
Stage 2 (Starts at 18 Feet) -
Voluntary restrictions imposed
whenever the level of water in the
Reservoir is between 18 feet and 22
feet below the spillway.
Stage 3 (Starts at 22 Feet) -
Partial mandatory restrictions imposed
whenever the level of water in the
Reservoir is between 22 and 26 feet
below the spillway. (Restrict outdoor
usage between 10 a.m. and 7 p.m.
Suspension of certain irrigation/sewer
exemption program credits.)
Stage 4 (Starts at 26 Feet) -
Mandatory restrictions imposed
whenever the level of water in the
Reservoir is between 26 feet and 30
feet below the spillway. (Suspension of
all outdoor water uses with certain
exceptions; begin water purchases; and
imposition of civil penalties. Surcharge
applied to base water rates.)
Stage 5 (Starts at 30 Feet) -
Forced reduction imposed any time the
level of water in the Reservoir is 30 feet
or more below the spillway. (Prohibition
on use of water for all non-essential
purposes [defined as not related to
health, safety, fire suppression, other
public emergencies, or water necessary
3
Do
to sustain business operations] and
continuation of surcharge).
The conservation, restrictions, allocations, and penalties provided for in
the Plan may be imposed on any water users or customers, who are
defined as the person or entity in whose name the water account is listed,
or, in appropriate circumstances, the person or entity in control of the
property in question.
Penalties for violations of the water restrictions set forth in the Plan may
include one or more or any combination of the following:
Any charges as set forth in the Plan or other ordinances or
resolutions of the City.
Citation or warning of a violation of the Plan or any rules or
regulations issued pursuant to the Plan.
Citation and assessment of a civil penalty against a water user for
a violation of the Plan or any rules or regulations pursuant to the
Plan when Stage 4 or 5 is in effect in the amount of One Hundred
Dollars ($100.00) per day for residential users and Five Hundred
Dollars ($500.00) per day for institutional/commercial/industrial
users, with each day of a violation constituting a separate violation.
Immediate cutting off or termination of water service for multiple
(more than one) violations of the Water Conservation Plan or any
rules or regulations issued pursuant to the Plan and/or failure to
pay any civil penalty assessed for violation thereof. Furthermore,
water service will not be restored until all water bills, penalties, and
the then current turn on fee are paid.
Such other penalties or remedies as the City Manager may deem
necessary to administer the Plan, including but not limited to
injunctive relief or other appropriate legal proceedings.
In addition to the penalties set forth above, a water surcharge will be
imposed when Stage 4 is reached and will remain in effect until all
mandatory restrictions are lifted. The surcharge will be $0.12 per HCF
and imposed on the base water rate for Domestic/Commercial/and
Industrial users for the use of all City water, with the effect being a charge
of $1.33 per HCF from the first gallon used.
4
Office of the City Manager
February 4, 2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Status Report: Affirmative Action
and Diversity Initiatives for
Calendar Year 2001
Background:
The City of Roanoke continues to make strides toward becoming an employer that
reflects the diverse customer base it serves. Diversity is one of my top organizational
priorities and I believe we are beginning to show some results. During the past year we
focused on two initiatives: increasing the diversity of our workforce and developing the
knowledge and skill base related to understanding and managing diversity. We believe
that achievement of these objectives over the long term will help us achieve business
and strategic goals set by City Council.
Accomplishments related to increasing workforce diversity focused on implementing a
broad based yet focused recruitment and selection program. We have done this by
hiring a full time human resources recruiter who works closely with departments to
evaluate their needs then seek out qualified candidates and by developing partnerships
between City staff, EEO/civil rights organizations, colleges and universities, sororities,
fraternities and other groups interested in equal opportunity employment and diversity. I
am pleased to report that we have made some progress.
Two years ago there were four departments/divisions under the direction of the City
Manager that did not employ any persons of color. Now, three of the four operations
employ minorities. We have also hired or promoted persons of color into a number of
key professional and management positions including Assistant City Manager,
Neighborhood Partnership Coordinator, Human Resources Administrator,
Planning/Support Services Supervisor, Budget and Management Analyst, Training
Specialist, Economic Development Specialist, Compensation and Benefits Analyst and
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va.us
Honorable Mayor and Members of Council
February 4, 2002
Page 2
Human Resources Recruiter. Appointment to these key positions is a clear indication of
our commitment to diversity, yet there is more work to be done. (For total employment
by department and EEO Categories as of December 31, 2001 see Attachment 1).
Ultimately, successful implementation of Roanoke's diversity program will be based on
what I term increasing "diversity capacity." This capacity involves much more than hiring
more women and people of color. It is about treating employees and our citizens with
respect; it is about understanding and embracing differences, talents and perspectives
that are unique. By doing these things, along with making our workforce more
representative of Roanoke's demographic makeup, we will make this a better
community in which to live and work. Our work of increasing diversity capacity took a
step forward during 2001- we completed our full day diversity training for all employees.
This interactive program encourages employees to carefully evaluate issues of
discrimination, differences and commonalities. The intent of the program is to get
participants to analyze issues, not just accept things at face value. We believe this
diversity awareness and acceptance program is an important step in our quest to
become an employer of choice for all, regardless of their differences. We also held a
training session for our Leadership Team titled "The Business Case for Diversity."
During this session, our top leaders were asked to think about the implications of
serving a community with changing demographics as well as the importance of
developing diversity capacity in order to serve this community more effectively.
Workforce Demographics
EmPloyment data for 2001 shows that 57 of the 247 new hires (23.4 percent) and 21 of
the 82 promoted (25.6 percent) were people of color. While this data is not substantially
different from last year, 23 percent and 33 percent respectively, it is important to note
that of the 56 minority new hires during 2001, 14 were in the officials and professionals
categories. Last year, only 7 were in these categories. Minority promotions in these
same categories went from 4 to 7 during this time frame. Of particular note is the impact
of public safety new hires and promotions. Given that sworn Police, Sheriff and
Fire/EMS employees represent almost 28 percent of our workforce and based on the
ongoing difficulty we have recruiting and hiring people of color and women in these jobs,
our task of increasing overall workforce diversity will remain difficult. We are, however,
committed to this effort and will continue to refine our recruitment strategies to achieve
our goal. New hires and promotions by category are detailed in Attachment 2.
Outreach Recruitment
In May 2001 the Department of Human Resources, in partnership with the Roanoke
Branch of the NAACP held a Job Fair at the Roanoke Civic Center Auditorium. This Job
Honorable Mayor and Members of Council
February 4, 2002
Page 3
Fair had more than 75 registrants and ultimately 5 persons were hired into full-time
positions and 3 were hired in temporary slots. This effort has paid dividends toward
increasing workforce diversity. The NAACP and City staff are working to understand
important workplace issues of concern to both organizations and hopefully develop
more trust that will ultimately lead to improved community relations. The Department of
Human Resources also had a booth at the Henry Street Festival along side the NAACP.
By aligning our organization with others that are interested in workplace diversity, such
as the NAACP, we intend to show the community that we are, in fact, committed to this
important issue.
Working with the new Human Resources Recruiter, the NAACP and others, we sought
out more minority applicants who may have not previously considered employment with
the City of Roanoke. Our recruiter, in addition to attending job fairs, visiting colleges and
trade schools, meets with interested persons, assesses their skills and guides them
toward jobs where there may be a fit. From June through December the recruiter met
with over 100 people and 6 were hired.
Another major effort undertaken during 2001, and possibly our most important program,
is the implementation of the Employee Development Program. This program
incorporates skill assessment, education planning and career counseling, along with the
opportunity to mentor with experienced professionals and leaders throughout the
organization. Utilizing these resource tools, employees are able to manage their
professional development and prepare for future job opportunities. Presently, 56
employees are in the program. Of the 56 participants, 63% are female and 27% are
people of color.
Staff members from Fire/EMS, Police, Sheriff's office, and Human Resources continue
to recruit candidates of color and women at military installations and historically black
colleges and universities. On-site tests are conducted, when possible, and overnight
accommodations are provided to military candidates who come to Roanoke to test.
The City of Roanoke continues to co-sponsor This Valley Works Job Fair held every
spring at the Roanoke Civic Center. More than 3,500 job applicants attended the fair
last year. Our internship continues to attract high-caliber rising college seniors. 12
students were placed in jobs throughout the City during 2001. Of that number 7 were
people of color.
Recruitment initiatives will continue to emphasize building relations with local groups
interested in workforce diversity. Public safety recruitment, while continuing to include
military bases and local job fairs, will seek out candidates within Virginia that have
depressed economies. We have changed the Internship Program to focus on operations
Honorable Mayor and Members of Council
February 4, 2002
Page 4
that need to be more diverse and we are working to get a sufficient group of candidates
to fill our need. Particular emphasis will be on civil engineering, financial management
and other areas that have been particularly difficult to recruit. To date, site visits have
been made to engineering schools at the University of Virginia, Virginia Tech, North
Carolina ^&T and North Carolina State.
Moving Forward
Unquestionably, commitment is the foundation needed to build and maintain a high-
quality, diverse workforce. During 2002 we will take a number of actions intended to
keep this commitment at the forefront and begin to move our organization to a higher
level of diversity competence. From a leadership perspective, we intend to build
diversity capacity through training our managers to understand that an inclusive work
environment is one of the best ways to get a better return on the investment in human
capital, and, therefore, an increase in worker productivity. We will also initiate a new
training program aimed at improving our workforce's ability to serve a diverse
community.
During the past five years two teams worked on a number of diversity related
recruitment and training issues. These groups have performed well and completed a
significant amount of the groundwork needed to move the organization forward;
however, I believe the time has come to have a standing Leadership Diversity Advisory
Group. The purpose of this group will be to:
Work with the Leadership Team to reconfirm the organizational leadership
philosophy and adopt additional wording for a diversity statement within
the philosophy;
Understand individual organization impediments to diversity;
Advise the Training staff, Human Resources and the City Manager
concerning diversity programs and policies;
Assist departments with developing diversity goals; and
Support other leaders' progress and champion diversity efforts.
This group will provide us with a new perspective on diversity that I believe will help us
become the organization we aspire to be.
In order to improve the City's ability recruit more minorities, particularly those interested
in professional and public safety positions, Human Resources is working with a
company that will determine the appropriate media and online advertising that could be
used to attract more diverse candidates. This strategy will include methods that are
Honorable Mayor and Members of Council
February 4, 2002
Page 5
designed to interact with passive and active job seekers and will include the design and
production of a recruitment ad campaign.
In conclusion, I am pleased with many of the actions we have taken to increase diversity
within the City organization, yet as I look to the future there is much to be done. The
focus on building "diversity capacity" and the establishment of the Leadership Diversity
Advisory Group will serve to challenge each of us to reach a higher level of
understanding. Comfort zones and everyday relationships may very well be impacted by
what we arrive at collectively. We must also develop new strategies to increase the
diversity of our workforce. If we do not our credibility as an organization that espouses
diversity will be challenged. This work is very important because it affects the very
heart of who we are as individuals and as an organization.
R~spectfully submitted,
Darlene L. Bur~m
City Manager
DLB:ksc
Attachments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
#CM02-00020
CITY OF ROANOKE
WORKFORCE ANALYSIS
by Category and Percent
December 31, 2001
OCCUPATIC TOTAL WHITE BLACK OTHER WHITE BLACK OTHER
MALES MALES MALES FEMALES FEMALES FEMALES
OFFICIALS/I 100.0% 64.7% 8.8% 0.0% 20.6% 5.9% 0.0%
PROFESSIC 100.0% 33.4% 4.2% 1.1% 44.7% 16.0% 0.6%
TECHNIClAr 100.0% 62.1% 6.0% 1.3% 24.3% 6.3% 0.0%
PROTECTIV 100.0% 78.2% 9.6% 0.9% 8.3% 2.6% 0.4%
PARA-PROF 100.0% 30.0% 10.0% 0.0% 31.4% 28.6% 0.0%
CLERICAL 100.0% 2.8% 1.9% 0.0% 70.1% 24.8% 0.5%
SKILLED CR 100.0% 67.7% 31.5% 0.0% 0.8% 0.0% 0.0%
SERVICE/Mi 100.0% 50.2% 39.2% 1.8% 5.5% 3.3% 0.0%
TOTAL 100.0% 52.2% 12.8% 0.9% 24.7% 9.1% 0.3%
CITY OF ROANOKE
WORKFORCE ANALYSIS
by Category and Percent
December 31, 2000
OCCUPATI( TOTAL WHITE BLACK OTHER WHITE BLACK OTHER
MALES MALES MALES FEMALES FEMALES FEMALES
OFFICIALS/I 100.0% 64.7% 8.8% 0.0% 20.6% 5.9% 0.0%
PROFESSIC 100.0% 34.7% 4.8% 1.1% 42.7% 15.5% 1.1%
TECHNIClAI 100.0% 62.0% 6.2% 1.6% 23.7% 6.5% 0.0%
PROTECTIV 100.0% 76.9% 10.1% 1.3% 8.4% 2.9% 0.4%
PARA-PROF 100.0% 30.7% 8.0% 0.0% 36.0% 25.3% 0.0%
CLERICAL 100.0% 3.4% 1.4% 0.5% 72.1% 22.1% 0.5%
SKILLED CE 100.0% 69.7% 28.8% 0.0% 0.8% 0.8% 0.0%
SERVICE/M~ 100.0% 48.3% 42.1% 1.1% 5.5% 3.0% 0.0%
TOTAL PERI 100.0%I 52.0%I 13.3%I 1.0%1 24.6%oI 8.7%I 0.4%
CITY OF ROANOKE
PROMOTION ANALYSIS
by Category and Percent
December 31, 2001
OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE
MALES MALES MALES FEMALES
OFFICIALS/MANAGERS 100.0% 100.0% 0.0% 0.0% 0.0%
PROFESSIONALS 100.0% 33.3% 11.1% 3.7% 37.0%
TECHNICIANS 100.0% 70.0% 0.0% 0.0% 25.0%
PROTECTIVE SERVICE 100.0% 60.0% 30.0% 0.0% 10.0%
PARA-PROFESSIONAL 100.0% 100.0% 0.0% 0.0% 0.0%
CLERICAL 100.0% 0.0% 0.0% 0.0% 0.0%
SKILLED CRAFT 100.0% 50.0% 50.0% 0.0% 0.0%
SERVICE/MAINTENANCE 100.0% 50.0% 37.5% 0.0% 0.0%
TOTAL NUMBER I 821 381 121 1 I 23
TOTAL PERCENTAGES I 100-0%1 46.3%1 14.6%1 1.2%1 28.0%
CITY OF ROANOKE
PROMOTION ANALYSIS
by Category and Percent
December 31, 2000
OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE
MALES MALES MALES FEMALES
OFFICIALS/MANAGERS 100.0% 75.0% 0.0% 0.0% 25.0%
PROFESSIONALS 100.0% 40.9% 9.1% 0.0% 40.9%
TECHNICIANS 100.0% 43.8% 12.5% 0.0% 37.5%
PROTECTIVE SERVICE 100.0% 0.0% 50.0% 0.0% 50.0%
PARA-PROFESSIONAL 100.0% 12.5% 37.5% 0.0% 37.5%
CLERICAL 100.0% 4.5% 0.0% 0.0% 54.5%
SKILLED CRAFT 100.0% 54.5% 45.5% 0.0% 0.0%
SERVICE/MAINTENANCE 100.0% 44.4% 33.3% 0.0% 11.1%
TOTAL NUMBER I 1031 351 191 0t 34
TOTAL PERCENTAGES I 100-0°/o I 34.0°/o I 18.4°/o I 0.0% I 33.0%
Attachment 2
BLACK OTHER
FEMALES FEMALES
0.0% 0.0%
14.8% 0.0%
5.0% 0.0%
0.0% 0.0%
0.0% 0.0%
0.0% 0.0%
0.0% 0.0%
12.5% 0.0%
81 o
9-8%1 0.0%
BLACK OTHER
FEMALES FEMALES
0.0% 0.0%
9.1% 0.0%
6.3% 0.0%
0.0% 0.0%
12.5% 0.0%
40.9% 0.0%
0.0% 0.0%
11.1% 0.0%
151 0
14.6%1 0.0%
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF
BILLINGS & COLLECTIONS
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
SERVICE/MAINTENANCE
TECHNICIANS
CIRCUIT COURT
CLERICAL
CITY ATTORNEY
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
CITY CLERK
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
CITY MANAGER
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
CiViC CENTER
CLERICAL
OFFICIALS/MANAGERS
PARA-PROFESSIONAL
PROFESSIONALS
SE RVlC E/MAINTENANC E
SKILLED CRAFTSMEN
TECHNICIANS
CLERK OF CIRCUIT COURT
CLERICAL
PROFESSIONALS
COMMISSIONER OF REVENU
CLERICAL
PROFESSIONALS
COMMONWEALTH'S ATTORN
CLERICAL
PARA-PROFESSIONAL
PROFESSIONALS
TECHNICIANS
COMMUNICATIONS
PROFESSIONALS
DIRECTOR OF FINANCE
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
TECHNICIANS
DIRECTOR OF PUBLIC WORK
OFFICIALS/MANAGERS
PROFESSIONALS
Attachment 1
BF OF
20 6 1 0 9 4 0
9 1 0 0 5 3 0
I 0 0 0 I 0 0
2 1 0 0 1 0 0
5 3 I 0 I 0 0
3 I 0 0 I 1 0
6 0 0 0 6 0 0
6 0 0 0 6 0 0
9 3 1 0 5 0
3 0 0 0 3 0 0
1 1 0 0 0 0 0
5 2 1 0 2 0 0
7 0 0 0 3 4 0
5 0 0 0 2 3 0
I 0 0 0 I 0 0
1 0 0 0 0 1 0
8 2 0 0 4 2 0
4 0 0 0 3 1 0
3 1 0 0 I I 0
1 1 0 0 0 0 0
30 15 3 0 10 2 0
7 0 I 0 5 1 0
I I 0 0 0 0 0
1 0 0 0 1 0 0
3 0 0 0 2 1 0
7 6 1 0 0 0 0
2 1 1 0 0 0 0
9 7 0 0 2 0 0
20 2 0 0 14 4 0
19 2 0 0 13 4 0
1 0 0 0 I 0 0
14 2 0 0 8 4 0
9 0 0 0 6 3 0
5 2 0 0 2 1 0
17 2 O 0 11 3 1
5 0 0 0 4 I 0
2 0 0 0 1 I 0
8 2 0 0 4 I 1
2 0 0 0 2 0 0
3 2 0 0 1 0 0
3 2 0 0 1 0 0
22 5 0 0 15 2 0
7 0 0 0 6 1 0
3 2 0 0 I 0 0
8 3 0 0 5 0 0
4 0 0 0 3 I 0
3 3 0 0 0 0 0
1 I 0 0 0 0 0
2 2 0 0 0 0 0
DECEMBER 31, 2001/aarpt01xx.123 Page 1
Attachment 1
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF
DIRECTOR OF UTILITIES
OFFICIALS/MANAGERS
TECHNICIANS
ECONOMIC DEVELOPMENT
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
ELECTORAL BOARD
CLERICAL
EMERGENCY 9-11
TECHNICIANS
ENGINEERING
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
SERVICE/MAINTENANCE
TECHNICIANS
ENVIRONMENTAL & EMERGE
PROFESSIONALS
TECHNICIANS
FACILITIES MANAGEMENT
CLERICAL
OFFICIALS/MANAGERS
SERVICE/MAINTENANCE
SKILLED CRAFTSMEN
TECHNICIANS
FDETC
CLERICAL
PROFESSIONALS
FIRE-EMS
BF OF
3 2 0 0 I 0 0
I 1 0 0 0 0 0
2 I 0 0 1 0 0
7 1 1 0 5 0 0
I 0 0 0 I 0 0
1 0 0 0 1 0 0
5 1 I 0 3 0 0
2 0 0 0 1 1 0
2 0 0 0 I 1 0
49 18 0 0 28 3 0
49 18 0 0 28 3 0
23 17 I 0 5 0 0
2 0 0 0 2 0 0
1 1 0 0 0 0 0
8 6 0 0 2 0 0
1 1 0 0 0 0 0
11 9 1 0 1 0 0
2 1 0 0 1 0 0
1 I 0 0 0 0 0
1 0 0 0 1 0 0
35 23 10 0 2 0 0
1 0 0 0 I 0 0
I I 0 0 0 0 0
6 3 3 0 0 0 0
25 18 7 0 0 0 0
2 1 0 0 1 0 0
11 3 1 0 3 4 0
1 0 0 0 0 1 0
10 3 1 0 3 3 0
272 233 21 3 11 3 1
2 0 0 0 1 I 0
I I 0 0 0 0 0
16 13 0 0 3 0 0
15 13 I 0 1 0 0
181 155 15 2 6 2 1
57 51 5 1 0 0 0
33 21 8 0 2 2
4 0 I 0 1 2 0
1 1 0 0 0 0 0
8 3 4 0 1 0 0
20 17 3 0 0 0 0
18 8 2 0 4 4 0
5 0 0 0 3 2 0
3 1 1 0 0 1 0
I 1 0 0 0 0 0
9 6 I 0 I I 0
17 4 2 0 5 6 0
4 0 0 0 3 1 0
1 I 0 0 0 0 0
CLERICAL
OFFICIALS/MANAGERS
PARA-PROFESSIONAL
PROFESSIONALS
PROTECTIVE SERVICE
TECHNICIANS
FLEET MANAGEMENT
CLERICAL
OFFICIALS/MANAGERS
SERVICE/MAINTENANCE
SKILLED CRAFTSMEN
HOUSING &NEIGHORHOOD S
CLERICAL
PROFESSIONALS
SERVlCEJMAINTENANCE
TECHNICIANS
HUMAN RESOURCES
CLERICAL
OFFICIALS/MANAGERS
DECEMBER 31, 2001/aarpt01xx.123 Page 2
Attachment 1
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF
PROFESSIONALS
TECHNICIANS
HUMAN SERVICES
CLERICAL
PARA-PROFESSIONAL
PROFESSIONALS
LIBRARIES
CLERICAL
OFFICIALS/MANAGERS
PARA-PROFESSIONAL
PROFESSIONALS
TECHNICIANS
MANAGEMENT & BUDGET
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
SERVICE/MAINTENANCE
MUNICIPAL AUDITING
OFFICIALS/MANAGERS
PROFESSIONALS
TECHNICIANS
PARKS & RECREATION
CLERICAL
OFFICIALS/MANAGERS
PARA-PROFESSIONAL
PROFESSIONALS
SERVICE/MAINTENANCE
SKILLED CRAFTSMEN
TECHNICIANS
PLANNING , BUILDING & DEV
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
PROTECTIVE SERVICE
SERVICE/MAINTENANCE
TECHNICIANS
POLICE
BF OF
10 3 2 0 2 3 0
2 0 0 0 0 2 0
14 0 2 0 3 9 0
1 0 0 0 0 1 0
6 0 1 0 2 3 0
7 0 1 0 1 5 0
39 4 2 0 22 11 0
2 0 0 0 2 0 0
1 1 0 0 0 0 0
21 2 2 0 9 8 0
14 0 0 0 11 3 0
1 1 0 0 0 0 0
13 4 2 0 5 2 0
I 0 0 0 I 0 0
1 1 0 0 0 0 0
10 3 I 0 4 2 0
1 0 1 0 0 0 0
6 4 0 0 2 0 0
1 1 0 0 0 0 0
4 3 0 0 1 0 0
1 0 0 0 1 0 0
70 42 10 0 14 4 0
7 0 0 0 5 2 0
1 0 0 0 1 0 0
2 2 0 0 0 0 0
16 8 1 0 5 2 0
36 24 9 0 3 0 0
6 6 0 0 0 0 0
2 2 0 0 0 0 0
52 21 13 1 9 8 0
2 0 0 0 2 0 0
1 0 0 0 1 0 0
8 5 1 1 0 1 0
3 3 0 0 0 0 0
22 2 12 0 I 7 0
16 11 0 0 5 0 0
283 199 22 4 45 13 0
21 0 0 0 17 4 0
1 0 I 0 0 0 0
18 15 I 0 2 0 0
189 153 19 3 13 1 0
54 31 1 I 13 8 0
6 3 0 0 1 2 0
3 0 0 0 1 2 0
1 1 0 0 0 0 0
2 2 0 0 0 0 0
13 3 3 0 5 2 0
3 0 0 0 2 1 0
1 0 1 0 0 0 0
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
PROTECTIVE SERVICE
TECHNICIANS
PURCHASING
CLERICAL
OFFICIALS/MANAGERS
SERVICE/MAINTENANCE
REAL ESTATE VALUATION
CLERICAL
OFFICIALS/MANAGERS
DECEMBER 31, 2001/aarpt01xx.123 Page 3
Attachment 1
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF
PROFESSIONALS 1 0 0 0 1
TECHNICIANS 8 3 2 0 2
SHERIFF 201 132 20 2 32
CLERICAL 4 0 0 0 3
PROFESSIONALS 16 12 I I 1
PROTECTIVE SERVlCE 156 102 17 0 25
TECHNICIANS 25 18 2 1 3
SOCIAL SERVICES 203 21 3 1 129
CLERICAL 45 2 0 0 28
OFFICIALS/MANAGERS 1 0 I 0 0
PARA-PROFESSIONAL 7 0 0 0 4
PROFESSIONALS 149 19 2 I 96
TECHNICIANS I 0 0 0 1
SOLID WASTE MGMT 64 13 45 1 4
CLERICAL 4 0 2 0 2
OFFICIALS/MANAGERS 1 1 0 0 0
SERVICE/MAINTENANCE 42 8 31 I 1
SKILLED CRAFTSMEN 16 3 12 0 1
TECHNICIANS 1 I 0 0 0
STREETS & TRAFFIC 100 58 34 1 5
CLERICAL 3 0 0 0 1
OFFICIALS/MANAGERS 1 1 0 0 0
S E RVlC E/MAINTENANC E 59 33 21 I 4
SKILLED CRAFTSMEN 20 11 9 0 0
TECHNICIANS 17 13 4 0 0
TECHNOLOGY 35 18 1 1 12
CLERICAL 1 0 0 0 1
OFFICIALS/MANAGERS I 1 0 0 0
PROFESSIONALS 16 9 0 I 5
TECHNICIANS 17 8 1 0 6
TREASURER 13 2 0 0 10
CLERICAL 10 1 0 0 9
PROFESSIONALS 3 1 0 0 1
UTILITY LINE SERVICES 65 44 14 2 4
CLERICAL 4 0 0 0 3
SERVICE/MAINTENANCE 44 30 13 1 0
SKILLED CRAFTSMEN 7 7 0 0 0
TECHNICIANS 10 7 1 I 1
WASTEWATER 52 34 9 I 8
CLERICAL 3 0 0 0 3
OFFICIALS/MANAGERS 1 1 0 0 0
SERVICE/MAINTENANCE 25 17 5 I 2
SKILLED CRAFTSMEN 16 12 4 0 0
TECHNICIANS 7 4 0 0 3
WATER 41 25 11 I 4
CLERICAL 2 0 0 0 2
OFFICIALS/MANAGERS 1 I 0 0 0
PROTECTIVE SERVICE 3 3 0 0 0
SERVICE/MAINTENANCE 11 4 5 I I
BF OF
0 0
I 0
14 1
1 0
1 0
11 1
I 0
47 2
14 1
0 0
3 0
30 1
0 0
1 0
0 0
0 0
1 0
0 0
0 0
2 0
2 0
0 0
0 0
0 0
0 0
3 0
0 0
0 0
1 0
2 0
I 0
0 0
1 0
I 0
1 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
DECEMBER 31,2001/aarpt01xx.123 Page 4
Attachment
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF
18 13
6 4
25 6
2 0
1 0
15 4
4 2
3 0
1926 1006
BF OF
5 0 0 0 0
1 0 1 0 0
5 0 7 7 0
0 0 2 0 0
0 0 0 1 0
4 0 2 5 0
0 0 2 0 0
I 0 1 I 0
247 i8 475 175 5
SKILLED CRAFTSMEN
TECHNICIANS
YOUTH SERVICES
CLERICAL
OFFICIALS/MANAGERS
PARA-PROFESSIONAL
PROFESSIONALS
SERVICE/MAINTENANCE
DECEMBER 31, 2001/aarpt01xx.123 Page 5
NEW HIRES - By Department and EEO Categories
DEPT
TITLE TOTAL WM BM OM WF BF OF
CIRCUIT COURT
CITY ATTORNEY
CITY CLERK
CITY MANAGER
CIVIC CENTER
CIVIC CENTER
CIVIC CENTER
CLERK OF CIRCUIT COURT
COMMISSIONER OF REVENUE
COMMONWEALTH ATTORNEY
COMMUNICATIONS
ECONOMIC DEVELOPMENT
EMERGENCY 911
ENGINEERING
ENGINEERING
FACILITIES MANAGEMENT
FINANCE
FINANCE
FIRE-EMS
FLEET MANAGEMENT
FLEET MANAGEMENT
CLERICAL
PROFESSIONAL
CLERICAL
OFFICIALS/MANAGERS
SERVICE/MAINT.
TECHNICIANS
CLERICAL
CLERICAL
CLERICAL
CLERICAL
PROFESSIONAL
PROFESSIONAL
TECHNICIANS
PROFESSIONAL
SERVICE/MAINT.
SERVICE/MAINT.
PROFESSIONAL
CLERICAL
PROTECTIVE SERVI C
SKILLED CRAFTSMEN
SERVICE/MAINT.
HOUSING & NEIGHBORHOOD SERVICES CLERICAL
HOUSING & NEIGHBORHOOD SERVICES PROFESSIONAL
HUMAN RESOURCES
HUMAN SERVICES
HUMAN SERVICES
HUMAN SERVICES
LIBRARIES
LIBRARIES
LIBRARIES
LIBRARIES
LIBRARIES
MANAGEMENT & BUDGET
MUNICIPAL AUDITING
PARKS & RECREATION
PARKS & RECREATION
PARKS & RECREATION
PARKS & RECREATION
PLANNING & BUILDING SERVICES
PLANNING & BUILDING SERVICES
POLICE
POLICE
POLICE
PURCHASING
SHERIFF
SOCIAL SERVICES
SOCIAL SERVICES
SOCIAL SERVICES
SOLI DWASTE
SOLI DWASTE
STREETS & TRAFFIC
PROFESSIONAL
CLERICAL
PROFESSIONAL
PARA-PROFESSIONAL
PARA-PROFESSIONAL
CLERICAL
PROFESSIONAL
OFFICIALS/MANAGERS
TECHNICIANS
PROFESSIONAL
PROFESSIONAL
PROFESSIONAL
CLERICAL
SERVICE/MAINT.
TECHNICIANS
TECHNICIANS
CLERICAL
PROTECTIVE SERVICE
TECHNICIANS
CLERICAL
CLERICAL
PROTECTIVE SERVICE
PROFESSIONAL
CLERICAL
PARA-PROFESSIONAL
CLERICAL
SERVICE/MAINT
SERVICE/MAINT
2 0 0 0 2 0 0
1 0 0 0 I 0 0
4 0 0 0 1 3 0
1 0 0 0 0 1 0
2 2 0 0 0 0 0
5 4 0 0 1 0 0
I 0 1 0 0 0 0
2 0 0 0 1 1 0
1 0 0 0 1 0 0
1 0 0 0 1 0 0
1 0 0 0 1 0 0
1 0 0 0 1 0 0
13 5 I 0 6 1 0
1 1 0 0 0 0 0
1 1 0 0 0 0 0
4 0 3 0 1 0 0
4 0 0 0 4 0 0
2 0 0 0 1 1 0
8 8 0 0 0 0 0
3 3 0 0 0 0 0
2 2 0 0 0 0 0
1 0 0 0 0 1 0
1 0 1 0 0 0 0
2 0 1 0 0 1 0
1 0 0 0 0 1 0
2 0 0 0 1 1 0
1 0 1 0 0 0 0
3 0 0 0 2 1 0
1 0 0 0 1 0 0
3 0 0 0 3 0 0
1 1 0 0 0 0 0
1 1 0 0 0 0 0
2 1 0 0 0 1 0
2 2 0 0 0 0 0
1 0 0 0 1 0 0
1 0 0 0 1 0 0
7 5 1 0 I 0 0
1 1 0 0 0 0 0
2 2 0 0 0 0 0
1 0 0 0 1 0 0
33 26 5 0 2 0 0
2 0 0 0 1 1 0
4 0 0 0 3 I 0
1 0 0 0 0 1 0
22 19 0 0 3 0 0
30 2 I 0 20 7 0
5 0 0 0 3 2 0
2 0 0 0 1 1 0
I 0 0 0 I 0 0
4 1 3 0 0 0 0
13 4 8 0 1 0 0
December 31, 2001 Page 1
NEW HIRES - By Department and EEO Categories
DEPT TITLE TOTAL WM BM OM WF BF OF
TECHNOLOGY TECHNICIANS 8 5 I 0 2 0 0
TECHNOLOGY PROFESSIONAL 2 I 0 0 I 0 0
UTILITY LINES SERVICE/MAINT. 6 5 1 0 0 0 0
UTILITY LINES CLERICAL I 0 0 0 I 0 0
UTILITY LINES SKILLED CRAFTSMEN I 0 1 0 0 0 0
WASTEWATER SERVICE/MAINT. 9 8 0 1 0 0 0
WASTEWATER SKILLED CRAFTSMEN 2 2 0 0 0 0 0
WASTEWATER TECHNICIANS 1 0 0 0 I 0 0
WATER SKILLED CRAFTSMEN I 1 0 0 0 0 0
WATER SERVICE/MAINT. 1 1 0 0 0 0 0
YOUTH SERVICES SERVICE/MAINT. 1 0 0 0 1 0 0
YOUTH SERVICES PARA-PROFESSIONAL 3 0 I 0 1 1 0
247 114 30 I 75 27 0
December 31,2001 Page 2
PROMOTIONS By Department and EEO Categories
DEPT TITLE TOTAL WM BM OM WF BF OF
CITY CLERK CLERICAL I 0 0 0 0 1 0
CITY MANAGER PROFESSIONAL I 1 0 0 0 0 0
CLERK OF CIRCUIT COURT CLERICAL 5 0 0 0 4 1 0
COMMISSIONER OF REVENUE PROFESSIONAL 1 1 0 0 0 0 0
COMMONWEALTH ATTORNEY CLERICAL 2 0 0 0 2 0 0
DEPT OF TECHNOLOGY TECHNICIANS 4 2 0 1 I 0 0
ECONOMIC DEVELOPMENT PROFESSIONAL 1 0 I 0 0 0 0
EMERGENCY 911 TECHNICIANS 4 1 0 0 3 0 0
ENGINEERING TECHNICIANS I 1 0 0 0 0 0
FINANCE PROFESSIONAL 2 0 0 0 2 0 0
FIRE-EMS PROTECTIVE SERVICES 8 5 2 0 1 0 0
FIRE-EMS TECHNICIANS 4 4 0 0 0 0 0
FLEET MANAGEMENT SERVICE/MAINTENANCE 2 2 0 0 0 0 0
HUMAN RESOURCES PROFESSIONAL 2 0 0 0 0 2 0
LIBRARIES PARA-PROFESSIONAL 1 I 0 0 0 0 0
MANAGEMENT & BUDGET PROFESSIONAL 4 1 I 0 2 0 0
MUNICIPAL AUDITING OFFICIALS/MANAGERS I 1 0 0 0 0 0
PARKS AND RECREATION PROFESSINAL 1 1 0 0 0 0 0
PARKS AND RECREATION SERVICE/MAINTENANCE 2 2 0 0 0 0 0
POLICE TECHNICIANS 3 2 0 0 0 1 0
POLICE PROTECTIVE SERVICES 2 1 1 0 0 0 0
SHERIFF PROFESSIONAL 4 3 1 0 0 0 0
SHERIFF TECHNICIANS 3 2 0 0 1 0 0
SHERIFF CLERICAL 1 0 0 0 I 0 0
SOCIAL SERVICES PROFESSIONAL 6 1 0 0 4 1 0
SOLID WASTE MGMT SERVICE/MAINTENANCE 4 0 3 0 0 1 0
SOLID WASTE MGMT SKILLED CRAFTSMEN 3 I 2 0 0 0 0
STREETS & TRAFFIC SERVICE/MAINTENANCE 2 2 0 0 0 0 0
TREASURER PROFESSIONAL 1 0 0 0 1 0 0
UTILITY LINE SERVICES TECNIClANS 3 2 0 0 1 0 0
WATER SKILLED CRAFTSMEN 1 0 1 0 0 0 0
WATER TECHNICIANS I 1 0 0 0 0 0
YOUTH SERVICES PROFESSIONAL 1 0 0 0 0 1 0
82 38 12 1 23 8 0
DECEMBER 31, 2001/aadata123101 Page 1
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
February 6, 2002
File #192
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Frederick C. Krenson, AIA
Vice President, Sports and Exhibitions Group
Rosser International, Inc.
524 West Peachtree Street, N. W.
Atlanta, Georgia 30308
Dear Mr. Krenson:
I am enclosing copy of Resolution No. 35742-020402 authorizing a contract with Rosser
International, Inc., for architectural and engineering services for the Roanoke Civic Center
Expansion and Renovation Project- Phase II improvements, in the amount of $825,000.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Acting Director, General Services
Jesse A. Hall, Director of Finance
James M. Evans, Director, Civic Facilities
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Office of Management and Budget
N:\CKMHI~AGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4~:h day of February, 2002.
bio. 35742-020602.
A REsoLUTION authorizing a contract with Rosser International, inc., for architectural and
engineering services for the Roanoke Civic Center Expansion and Renovation Project - Phase II
improvements.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, a contract with Rosser International, Inc., in the amount of $825,000.00 for
architectural and engineering design phase services to include programming and space planning
services, for the Roanoke Civic Center Expansion and Renovation Project - Phase II improvements,
as described in the City Manager's letter to this Council dated February 4, 2002.
2. The form of the contract shall be approved by the City Attorney, all as more particularly
set forth in the City Manager's letter to this Council dated February 4, 2002.
ATTEST:
City Clerk.
Office of the City Manager
February 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Architectural & Engineering
Services For the Roanoke
Civic Center Expansion and
Renovation Project-Phase II
Improvements, Proposal
No. 01-12-05
City Council appropriated funding in the amount of $850,000_for the design
process for the Roanoke Civic Center Expansion and Renovation Project-Phase II
at its meeting on November 19, 2001.
Following public advertisement of the Request for Proposals, the City received one
qualification proposal from Rosser International, Inc. This firm was previously
awarded the design contract for the Roanoke Civic Center Expansion and
Renovation Project -Phase I improvements associated with the $3 million Arena
Ventures package.
Given that only one proposal was received for the project, and in the judgment of
City staff that that firm is well qualified, it selected Rosser International, Inc., 524
West Peachtree Street, N.W., Atlanta, Georgia 30308, to provide the required
design services for the proposed Roanoke Civic Center Expansion and
Renovation Project - Phase II improvements. In addition to the normal A & E
design services, these services wil/include interior design, food service, acoustics,
graphics and landscape design, but do not include assistance during the bid phase
or the construction phase.
City staff has negotiated an acceptable agreement for the proposed work with
Rosser International, Inc. for a lump sum fee of $825,000.00. Funding for the
agreement is available in Civic Center Expansion/Renovation Phase II account
number 005-550-8616. Funding in the tota/amount of $850,000.00 is needed for
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www. ci.roanoke,va.us
Honorable Mayor and Members of Council
February 4, 2002
Page 2
the project. Additional funding in excess of the contract amount is needed to
support advertising expenses, testing and other unforeseen project expenses.
Recommended Action:
Authorize the City Manager to execute a Contract for Consultant Services for the
above work with Rosser International, Inc. in the amount of $825,000.00.
Respectfully submitted,
Darlene L. Bur~am
City Manager
DLB:ca
c: Ma.ry F. Parker, City Clerk
VVilham M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
BarryI.._. Key, Director of Management and Budget
Philip C. Sc~irmer, City Engineer
#CM01-00022
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.manoke.va, us
February 6, 2002
File #32-60-183-209
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Michael Brennan, AIA
Director of Design
Hayes, Seay, Mattern & Mattern, Inc.
1315 Franklin Road, S. W.
Roanoke, Virginia 240.16
Dear Mr. Brennan:
I am enclosing copy of Resolution No. 35744-020402 authorizing a contract with Hayes,
Seay, Mattern & Mattern, Inc., for programming and space planning services for the design
and development of conceptual building and site plans and related work for the City's
Public Works Service Center, to update the City's 1996 "Long-Range Facility Master Plan",
and to develop related conceptual floor plans for the City's Municipal North and Municipal
South office buildings, and the Courthouse building, in the amount of $149,220.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Acting Director, General Services
Elizabeth A. Neu, Director of Economic Development
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
N:\CKMHI'xAGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of February, 2002.
lqo. 35766,-020602.
A RESOLUTION authorizing a contract with Hayes, Seay, Mattern & Mattern, Inc., for
programming and space planning services for the design and development of conceptual building and
site plans and related work for the. City's Public Works Service Center, to update the City's 1996
"Long-Range Facility Master Plan", and develop related conceptual floor plans for the City's
Municipal North and Municipal South office buildings, and the Courthouse building.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, a contract with Hayes, Se, ay, Mattern & Mattem, Inc., in the amount of $149,220.00
for programming and space planning services for the design and development of conceptual building
and site plans and related work for the City's Public Works Service Center, to update the City' s 1996
"Long-Range Facility Master Plan", and develop related conceptual floor plans for the City's
Municipal North and Municipal South office buildings, and the Courthouse building, as described in
the City Manager's letter to this Council dated February 4, 2002.
2. The form of the contract shall be approved by the City Attorney, all as more particularly
set forth in the City Manager's letter to this Council dated February 4, 2002.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 6, 2002
File #32-60-183-209
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35743-020402 amending and reordaining certain
sections of the 2001-02 Capital Projects Fund Appropriations, in connection with
authorization of a contract with Hayes, Seay, Mattern & Mattem, Inc., for programming and
space planning services for design and de~/elopment of conceptual building and site plans
and related work for the City's Public Works Service Center, to update the City's 1996
"Long-Range Facility Master Plan", and to develop related conceptual floor plans for the
City's Municipal North and Municipal South office buildings, and the Courthouse building.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attach ment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Acting Director, General Services
Elizabeth A. Neu, Director of Economic Development
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Office of Managem6nt and Budget
N:\CKMHIXAGENDA.02~FEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of February, 2002.
No. 35743-020402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
ADDrooriations
General Government
Public Works Service Center Upgrade - Phase I (1) ...............
Study of Municipal North Office Use (2) ........................
Master Plan for Public Works Service Center, Municipal Complex
and Courthouse Building (3-4) ..............................
CaPitaL Improvement Reserve
Capital Improvement Reserve (5) .............................
$ 15,365,230
400~000
-0-
155,000
$ 2,596,911
400,758
1) CMERP - Equipment
Purchases
2) CMERP - Equipment
Purchases
3) Appropriated from
General Revenue
4) CMERP - Equipment
Purchases
5) Buildings and
Structures
(008-530-9776-9132)
(008-530-9777-9132)
(008-530-9783-9003)
(008-530-9783-9132)
(008-052-9575-9173)
(50,000)
(5o,ooo)
55,000
100,000
(55,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the Ci~ Manager
February 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Programming and Space Planning
ForPublic Works Service Center,
Municipal North, and Other Facilities
Proposal No. 01-10-19
The City is seeking an architectural-engineering consultant to furnish programming and
space planning services. Specificalh), there is a need to develop a program and
conceptual building/siteplan for the Public Works Service Center (PWSC), to update
the 1996 "Lon.ci-Range Facili_ty Master Plan" and develop relate, d conc.e.p, tual..floo.r, plans
for the Municipal North/Municipal South office building complex ana tne uourtnouse
Building.
There is a need to more carefully evaluate the overall layout for the PWSC and the
surrounding site given the impending relocation of 22 landscape maintenance staff and
related equipment from Parks and Recreation, the closing of the Materials Handling
Warehouse, the possibility of incorporating the Ci_ty School's bus maintenance facility,
and the need to examine the utilization of land in relation to the proposed stadium-
amphitheater complex. Wit.h.t,he.,vaca, n.cy 9f..t..h..e City's.Hu__m_a~n .Services (Socia, I ,Servic, e.s)
Department from Municipa~ r~ortn in late zuuz or early zuu~, tnere is a neea to upaaze
the "Long-Range Facilities Master Plan" and revise the. c.,on.c, eptua, I fl..oor.p!an,s ..and..co.st
estimate§ to re-allocate space within both Municipa~.,mortn, a,n,a, Mumc~pal,,~outn._to
accommodate the growth of departments remaining in tnese Dui~aings, as we, as otner
offices housed in space outside the municipal complex. Council has already given
approval to move forward with each of these studies.
There is also a need to update the master plan as it relates to the Courthouse Building.
The information gained from that portion of the study is essential in accurately
identifying the budget needs for this future Capital Improvements project.
Following public advertisement, the City received qualification proposals from six (6)
architectural firms. A selection committee composed of Robert Bengtson, Public Works
Director, Philip Schirmer, City Engineer, Henry (Ed) Culp, PuBlic Works Project
Coordinator, Lynn Vernon, Manager of FacilitiesManagement, and Victoria Tregulsov,
Budget/Management Analyst, short-listed and interviewed four (4) firms, Hayes, Seay,
Mattern & Mattern, Inc. (HSMM), Hughes Associates Architects, MarshWitt Associates,
and Wiley & Wilson. Following the interviews the firm of HSMM, Inc., 1315 Franklin
Road, S.W., Roanoke, Virginia, 24016 was deemed the best qualified to provide the
planning services required for the study.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
February 4, 2002
Page 2
City staff has negotiated an acceptable agreement for the above work with HSMM, Inc.
for a lump sum fee of $149,220.00. Funding for the agreement is available in the
following accounts:
Name
~ Works Service Center
Study of Municipal North and South
Office Use
Capital Improvement Reserve
Number
~-9776-9003
008-530-9777-9003
008-052-9575-9173
Amount
$50,000
$55,000
Funding in the total amount of $155,000.00 is needed to perform the study. Additional
funding in excess of the contract amount is needed to support advertising expenses,
limited testing, reproduction, and other unforeseen project expenses.
Recommended Action:
Authorize the City Manager to execute a Contract for Consultant Services for the above
work with Hayes, Seay, Mattern & Mattern, Inc., in the amount of $149,220.00. Transfer
$155,000.00 from the following accounts: $50,000.00 from Public Works Service
Center, Account No. 008-530-9776-9003; $50,000.00 from Study of Municipal North
and Municipal South Office Use, No. 008-530-9777-9003; and $55,000.00 from Capital
Improvements Reserve, No. 008-052-9575-9173, to a new capital account entitled
"Master Plan for PWSC, Municipal Complex and Courthouse Building."
Respectfully submitted,
Da~
City Manager
DLB/CMA/na
C:
Ma.fy F. Parker, City Clerk
Wilham M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Economic Development Director
Philip C. Schirmer, City Engineer
Barry L. Key, Director of Management and Budget
#CM02-00021
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
February 6, 2002
File #121
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Terry Mathis, Area Manager
Kay Uniforms
3216 East Stone Drive
Kingsport, Tennessee 37660
Dear Mr. Mathis:
I am enclosing copy of Ordinance No. 35745-020402 accepting the bid of Kay Uniform Co.,
Inc., for the purchase of Roanoke City Sheriff's Office employee uniforms; and rejecting
all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
The Honorable George M. McMillan, City Sheriff
Darlene L. Burcham, City Manager'
George C. Snead, Jr., Acting Director, General Services
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Robert L. White, Manager, Purchasing
N:\CKMHlkAGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE. DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
February 6, 2002
File #121
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Southern Police Equipment Co.
Town Police Supply
Sam's On The Market, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 35745-020402 accepting the bid of Kay Uniform Co.,
Inc., for the purchase of Roanoke City Sheriff's Office employee uniforms; and rejecting
all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
On behalf of the City of Roanoke, thank you for submitting your bid on employee uniforms.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
N:\CKMHI~AGENDA.02\FEBRUARY 4, 2001 CORREsPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of February, 2002.
No. 35745-020~02.
A RESOLUTION accepting the bid of Kay Uniform Company, Inc., for the purchase of
Roanoke City Sheriff's Office employee uniforms; and rejecting all other bids made to the City.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. The bid submitted by Kay Uniform Company, Inc., for the purchase of Roanoke
City Sheriff's Office employee uniforms for a term of one year with the option to renew for four
additional one year periods, which bid is on file in the Purchasing Department, is hereby
ACCEPTED, as set forth in the City Manager's letter to Council dated February 4, 2002.
2. The City's Manager of the Purchasing Department is hereby authorized and
directed to issue the requisite purchase order therefor, incorporating into said order the City's
specifications, the terms of said bidder's proposal and the terms and provisions of this resolution.
3. Any and all other bids made to the City for the aforesaid procurement are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk
Office of the City Manager
February 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Bid for Sheriffs Office Uniforms
Bid # 01-12-06
Background:
With the need to request bids for the purchase of uniforms for employees of the
Roanoke Sheriff's Office, specifications were developed and along with the
Invitation for Bid were sent to seventeen (17) providers. The Invitation for Bid
specified that items worn together would be grouped together to determine the
lowest bid. The bid was publicly advertised in accordance with Chapter 23.1 of
the Code of the City of Roanoke.
Considerations:
Four (4) bids were received and evaluated in a consistent manner based on the
required specifications. See attached bid tabulation. Kay Uniform Company,
Inc., Kingsport, Tennessee, submitted the lowest overall bid meeting the required
bid specifications. The estimated yearly cost for the purchase of these uniform
items is $45,000. Funding for the remainder of the current year is available in
account #001-140-3310-2064. Additional uniform funding will be included in the
recommended budget for FY 03 in this same line item.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www, ci, roanoke .va. us
The Honorable Mayor and Members of Council
February 4, 2002
Page 2
Recommended Action:
Authorize the issuance of the requisite purchase order(s) to Kay Uniform
Company, Inc. for the purchase of Roanoke Sheriff's Office employee uniforms
for a term period of one (1) year with the option to renew for four (4) additional
one (1) year periods, with pricing to remain the same for all five (5) years, and
reject all other bids.
Respectfully Submitted,
City Manager
DLB: bdf
C:
Mary Parker, City Clerk
William M. Hackworth, City Attorney
Jesse ^. Hall, Director of Finance
Barry L. Key, Director OMB
George M. McMillan, Sheriff
Robert L. White, Manager, Purchasing
CM02-00024
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., January 7, 2002
For
Sheriffs Department Uniforms
Bid Number 01-12-06
SOUTHERN TOWN POLICE SAM'S ON THE KAY UNIFORM
POLICE EQUIP. SUPPLY OF MARKET, INC. COMPANY, INC.
INC. RICHMOND
01 LONG SLEEVE SHIRT NO BID NO BID 35.36 29.34*
02 SHORT SLEEVE SHIRT NO BID NO BID 30.36 25.60*
03 FEMALE LONG SLEEVE NO BID NO BID 35.36-NO ZIPPER 32.05*
SHIRT 40.00- W/ZIPPER
04 FEMALE SHORT NO BID NO BID 30.36-NO ZIPPER 28.31'
SLEEVE SHIRT 35.00- W/ZIPPER
05 MENS TAUPE NO BID NO BID 45.36 32.14'
TROUSERS
06 FEMALE TAUPE NO BID NO BID 45.36 32.14'
TROUSERS
07 UL/I~A JACKET NO BID NO BID 168.57 147.30'
08 TAUPE CLIP TIES NO BID NO BID 4.00 3.50*
09 BROWN SHOES 62.50 69.00 NO BID 62.11'
10 FEMALE BROWN 62.50 NO BID NO BID 62.11'
SHOES
11 BROWN RAINCOAT NO BID NO BID NO BID 59.21'
12 BROWN STRAW HAT 52.00 NO BID 55.71 42.50*
13 BROWN FELT HAT 59.00 NO BID 62.86 55.00*
14 l-PIECE BROWN HAT 3.75 NO BID 3.93 3.92*
STRAP
15 3-PIECE BROWN HAT 4.75 NO BID 5.00 5.00*
STRAP
16 HAT PROJECTOR 4.00 NO BID 5.00 2.71'
17 BROWN COMMAND NO BID NO BID 114.29 105.41'
JACKET
18 BROWN COMMAND V- NO BID NO BID 57.93 43.42*
NECK SWEATER
19 5 PT. RHODIUM BADGE 37.00 46.00 33.15 30.93*
20 5 PT. GOLD PLATE 46.00 50.00 41.60 39.06*
BADGE
21 NAMEPLATES 7.00 7.00 8.00 5.56*
22
SERVING SINCE PLATE 7.00 7.00 8.00 5.18'
23 COLLAR PINS 4.50 6.00 PR 5.00 PR 3.12'
24 SILVER 5 PT. BADGE NO BID NO BID 2.50 1.27'
EMBLEM
25 GOLD 5 PT. BADGE NO BID NO BID 2.50 1.27'
EMBLEM
2
26 SERGEANT CHEVRONS NO BID NO BID 3.00 PR 1.68'
27 V-NECK SCRUB TOP NO BID NO BID 12.29 14.62'
28 SCRUB PANTS NO BID NO BID 15.36 13.12'
W/ELASTIC
29 UNISEX V-NECK SCRUB NO BID NO BID 12.29 13.12'
TOP
30 WARM UP JACKET NO BID NO BID 21.43 14.37'
31 DRAWSTRING SCRUB NO BID NO BID 13.21 14.18'
PANTS
32 LONG SLEEVE SHIRT NO BID NO BID 15.71 12.61'
33 SHORT SLEEVE SHIRT NO BID NO BID 14.29 11.14'
34 KHAKI PLEAT SKIRT NO BID NO BID 22.14 18.98'
35 KHAKI PLEAT PANTS NO BID NO BID 22.14 22.78*
36 COMBAT BROWN SHIRT 28.00 NO BID 27.00 24.14'
37 COMBAT BROWN 28.00 NO BID 27.00 27.00*
PANTS
38 BROWN WIND JACKET NO BID NO BID 22.86 13.57'
39 WINTER STYLE CAP NO BID NO BID 8.14 7.38*
40 SUMMER STYLE CAP NO BID NO BID 7.79 7.04*
41 SHIRT DICKIE NO BID NO BID 14.70 3.71'
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 6, 2002
File #60-246-369
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35746-020402 amending and reordaining certain
sections of the 2001-02 Capital Projects Fund Appropriations, providing for appropriation
of $44,400.00 for repayment of 111 positions, in connection with an agreement between
the City, First Union National Bank and the Fifth District Employment and Training
Consortium relating to jobs in Enterprise Zone One.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Elizabeth A. Neu, Director of Economic Development
Barry L. Key, Director, Office of Management and Budget
N:\CKMHI~AGENDA.02\FEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of February, 2002.
No. 35746-020402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE' IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Economic Development $ 24,390,593
Carillon Training Incentive FY 2002 (1) ......................... 25,678
Enterprise Zone 1 and 2 Training FY 2002 (2) ........ ' ........... 18,722
Revenues
First Union Job Grant Repayment (3) ............................ $
1) Appropriated from
Third Party
2) Appropriated from
Third Party
3) First Union Job Grant
Repayment
(008-310-9699-9004)
(008-310-9630-9004)
(008-310-9699-1281 )
25,678
18,722
44,400
44,400
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
February 4, 2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
W. Alvin Hudson, Council Member
William D. Bestpitch, Council Member
William White, Sr., Council Member
C. Nelson Harris, Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Fund Appropriation from
First Union National Bank
Background:
The City of Roanoke, First Union and the Fifth District Employment and Training
Consortium (FDETC) agreed if First Union would maintain 420 jobs in Enterprise Zone
One, training funds would be available. The agreement states First Union is responsible
for repaying $400.00 for each position below 420. An October 2001 compliance review
noted only 309 First Union employees are now located in Enterprise Zone One. The
City of Roanoke recently received a check from First Union in the amount of $44,400,
representing repayment for 111 positions. Such funds need to be appropriated into an
account within the City's budget.
Considerations:
The penalty repayment provides an opportunity to further maintain and stimulate
economic activity within Enterprise Zone One. Carilion Health System (CHS), in an
agreement dated September 1, 1998, agreed to move or create at least 310 jobs in
Enterprise Zone One. The City of Roanoke agreed to make available, through the Fifth
District Employment and Training Consortium, jobs training grants in the amount of
$1000 per employee, not to exceed $500,000. CHS has experienced more growth than
they had hoped and have requested more training funds than initially set aside. The
total request for training funds is $335,678.32, while the City only set aside $310,000 for
CHS's training funds.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-I 138
CityWeb:www, ci.roanoke.va.us
Honorable Mayor and Members of Council
February 4, 2002
Page 2
Recommended Action:
City Council appropriate $25,678.32 from the First Union repayment funds into the CHS
training grant account, 008-002-9699 and the remaining $18,721.68 to 008-052-9630-
2044, the Enterprise Zone Training Incentive fund to further the goals of the Enterprise
Zone program. Establish the revenue estimate of $44,400 in the "First Union Job Grant
Repayment" revenue account.
Respectfully submitted,
DLB:sem
C:
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Elizabeth A. Neu, Director of Economic Development
#CM02-00008
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
February 6, 2002
File #5-60-166
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35747-020402 amending and reordaining certain
sections of the 2001-02 Grant Fund Appropriations, providing for appropriation of
$58,982.00, in connection with the Federally Forfeited Property Sharing Program.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Barry L. Key, Director, Office of Management and Budget
N:\CKMH1LAGENDA.02~FEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of February, 2002.
No. 35747-020402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 1,894',474
Federal Asset Forfeiture (1) .................................. 301,203
Revenues
Public Safety $ 1,894,474
Federal Asset Forfeiture (2-3) ................................ 301,203
1) Expendable Equipment
<$5,000
2) Federal Asset
Forfeiture Proceeds
3) Interest
(035-640-3304-2035)
(035-640-3304-3305)
(035-640-3304-3306)
58,982
58,231
751
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
February 4, 2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor and Members of City Council:
Subject:
Sharing Federally Forfeited
Property
Background:
In 1986, Congress authorized the transfer of certain federally forfeited property to
state and local law enforcement agencies that participated in the investigation and
seizure of the property. Application for an equitable share of property seized by
local law enforcement must be made to the U. S. Department of Justice and
certified by the City Attorney. This property, including funds shared with state and
local agencies, may be used only for the purpose stated in the application, i.e.,
narcotics investigations related to law enforcement.
Participation in federally forfeited property enhances the effectiveness of narcotics
investigations by providing necessary investigations equipment, investigative
funds, overtime expenses, and offsets the costs that would otherwise have to be
borne by the city's taxpayers. The Police Department receives funds periodically
from the federal government's asset sharing program. Grant requirements state
that these funds be placed in an interest bearing account and the interest earned
be used in accordance with program guidelines.
Revenues totaling $58,982.00 have been collected and are available for
appropriation in Grant Fund accounts 035-640-3304-3305 and 035-640-3304-
3306.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
February 4, 2002
Page 2
Recommended Action:
Appropriate $58,982.00 to the Grant Fund account for Exp. Equipment (035-640-
3304-2035) and increase the Grant Fund revenue estimate for account 035-640-
3304-3305 by $58,231.00 and account 035-640-3304-3306 by $751.00
Respectfully submitted,
City Manager
DLB:wa
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda Johnson, Assistant City Manager
Chief A. L. Gaskins, Police
#CM02-00017
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
February 6, 2002
File #60-70-236-270-354-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35749-020402 authorizing acceptance of the
Rescue Squad Assistance Fund ("RSAF") Grant made to the City of Roanoke by the
Virginia Department of Health, Office of Emergency Medical Services, and authorizing
execution and filing by the City Manager of the conditions of the grant and other grant
documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Acting Director, General Services
James Grigsby, Chief, Fire/EMS Department
N:\CKMHI'OtGENDA.02~FEBRUARY 4, 200l CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4eh day of February, 2002.
No. 35749-020402.
A RESOLUTION authorizing the acceptance of the Rescue Squad Assistance Fund ("RSAF')
Grant made to the City of Roanoke by the Virginia Department of Health, Office of Emergency
Medical Services and authorizing the execution and filing by the City Manager of the conditions of
the grant and other grant documents.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the Virginia Department of
Health, Office of Emergency Medical Services of the Rescue Squad Assistance Fund Grant in the
amount of $14,000.00.
2. The City Manager or the Assistant City Manager is hereby authorized to accept,
execute and file on behalf of the City any documents setting forth the conditions of Virginia
Department of Health, Office of Emergency Medical Services RSAF Grant.
3. The City Manager or the Assistant City Manager is further directed to furnish such
additional information as may be required by the Vkginia Department of Health, Office of Emergency
Medical Services in connection with the City's acceptance of the foregoing grant or with such project.
ATTEST:
City Clerk.
"5
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
February 6, 2002
File #60-70-236-270-354-472
Jesse A. Hall
· Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 35748-020402 amending and reordaining certain
sections of the 2001-02 General and Grant Funds Appropriations, in connection with
acceptance of the Rescue Squad Assistance Fund Grant made to the City by the Virginia
Department of Health, Office of Emergency Services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 4, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Acting Director, General Services
James Grigsby, Chief, Fire/EMS Department
Barry L. Key, Director, Office of Management and Budget
N:\CKMHlXAGENDA.02LFEBRUARY 4, 2001 CORRESPONDENCE.DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of February, 2002.
No. 35748-020402.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
General and Grant Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the CoUncil of the City of Roanoke that
certain sections of the 2001-2002 General and Grant Funds Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Public Safety $ 46,697,423
Emergency Medical Services (1) ............................... 2,153,625
Nondepartmental $ 71,635,871
Transfer to Other Funds (2) ................................... 71,093,166
Grant Fund
Appropriations
Public Safety $ 1,863,492
Rescue Squad Assistance Grant (3) ............................ 28,000
Revenues
Public Safety $ 1,863,492
Rescue Squad Assistance Grant (4-5) .......................... 28,000
1) CMERP - Equipment
Purchases
2) Transfer to Grant Fund
3) Expendable Equipment
(<$5,000)
4) Local Match
5) State Grant Receipts
(001-520-3521-9132)
(001-250-9310-9535)
(035-520-3341-2035)
(035-520-3341-3342)
(035-520-3341-3343)
$ (14,000)
14,000
28,000
14,000
14,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
February 4, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Rescue Squad Assistance
Grant
Background:
The Virginia Department of Health, Office of Emergency Medical Services has a
Rescue Squad Assistance Fund (RSAF) grant program that is administered twice
annually. Roanoke Fire-EMS applied in September 2001 for this grant in order to
furnish apparatus with eight automatic external defibrillators (AED) and four suction
units. This will equip the apparatus with medical First Response capability, and
bring a reserve ambulance in compliance with new state EMS regulations.
In January 2002, the State Office of Emergency Medical Services awarded
Roanoke Fire-EMS a grant of $14,000 for this project, requiring a $14,000 local
match. Sufficient matching funding for this grant was appropriated through
CMERP in the Fall 2001.
Considerations:
City Council action is needed to formally accept and appropriate these funds, and
authorize the Director of Finance to establish revenue estimates and appropriation
accounts to purchase the equipment and supplies in accordance with provisions of
this grant.
Recommended Action:
Accept the grant as described above and appropriate State grant funds of $14,000
with a corresponding revenue estimate in accounts established by the Director of
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honorable Mayor and Members of Council
February 4, 2002
Page 2
Finance in the Grant Fund. Additionally, transfer local match of $14,000 from
account (001-520-3521-9132) to the same Grant Fund account.
Respectfully submitted,
City Manager
DLB:jsf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
George S. Snead, Assistant City Manager for Operations
James Grigsby, Fire-EMS Chief
#CM02-00018
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK.
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
February 4, 2002
File ¢¢467
STEPHANIE M. MOON
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Chapter 9, Education, Code of the City of Roanoke (1979), as amended,
establishing a procedure for the election of School Trustees, this is to advise you that the
three-year terms of office of Charles W. Day and Brian J. Wishneff will expire on June 30,
2002. Mr. Day is ineligible to serve another term inasmuch as he has served three
consecutive three year terms of office.
Pursuant to Section 9-16 of the Code of the City of Roanoke (1979), as amended, on or
before February 15 of each year, Council shall announce its intention to elect Trustees of
the Roanoke City School Board for terms commencing July 1 through (1) public
announcement of such intention at two consecutive regular sessions of the Council and (2)
advertisement of such intention in a newspaper of general circulation in the City twice a
week for two consecutive weeks.
Section 9-17 of the City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year. Since March 10, 2002, falls on Sunday, and City offices
will be closed, the deadline for receipt of applications will be Friday, March 8 at 5:00 p.m.
Application forms will be available in the City Clerk's Office and may be obtained between
the hours of 8:00 a.m., and 5:00 p.m., Monday through Friday. Information describing the
duties and responsibilities of School Trustees will also be available.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
H:\SCHOOL.02~ANNOUNCE.WPD
JAMES D. GRISSO
Director of Finance
February 4, 2002
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Deputy Director
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William O. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT:
December Financial Report
This financial report covers the first half of the 2001-2002 fiscal year. The following narrative discusses
revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 5.89% or $3,831,000 compared to FY01. Variances in specific
categories of revenues are as follows:
General Property Taxes increased 4.71% or $1,190,000 due to growth in real estate tax revenues, the City's
single largest revenue source. This growth is a positive indicator of the strength of our housing and
construction market, given the estimated increase in this tax of approximately 3%. The first installment of real
estate taxes was due October 5th. The second installment is due April 5th, and personal property taxes, the
second largest tax, are due May 31~t.
Other Local Taxes increased 2.17% or $420,000. Sales tax declined 3.27% or $239,000 from the prior year, a
reflection of the economic decline experienced in recent months. This tax is expected to improve as we move
into the second half of the fiscal year, yet continue to under perform our budgeted estimate. Gas utility tax
decreased due to a mild fall. Cigarette and transient room tax rate increases have generated additional revenues
in the local tax category. The increased cigarette tax revenue will be dedicated to debt service for the series
2002 bonds. The increased transient room tax revenues are being used to fund an additional contribution to the
Roanoke Valley Convention and Visitors Bureau. Cellular phone utility tax is also up due to the increasing
number of subscribers, and prepared food and beverage taxes are up approximately 3%.
Permits, Fees and Licenses are up $102,000 or 25.83% due to increases in rates charged for building, electrical
and plumbing inspections as well as the establishment of new construction-related fees.
Ho~qrable Mayor and Members
Roahoke City Council Page 2
February 4, 2002
Fines and Forfeitures rose 12.97% or $53,000. General District Court fines increased 11%, and revenues from
parking tickets rose almost 20% as compared to the prior year. Civilianizing the ticketing function combined
with an increase in parking fines has led to an increase in parking ticket revenues.
Revenue from Use of Money and Property decreased 16.91% or $97,000. Significant lower short term
interest rates and lower General Fund average daily cash balances in the current year cause this decline.
Conversely, rental income from the Commonwealth Building increased.
Grants-In-Aid Commonwealth increased $1,830,000 or 11.61%. Revenues from the State for the
Comprehensive Services Act (CSA) have risen on a year-to-date basis, and Foster Care revenues are also up.
Reimbursement from the State for street construction and maintenance, which is based on the number of lane
miles of state highway maintained by the City, is up from the prior year. Jail block grant revenues are up due to
an increased number of state inmates housed at the City Jail. Revenue from the State to operate the E-911
wireless system is new this year, as is the corresponding cost center in the Public Safety expenditure category.
Charges for Services rose $175,000 or 8.72%. Reimbursement for services provided by various General Fund
departments to the Water and Sewage Treatment Funds increased. The charge for these services is based on the
annual Cost Allocation Plan.
Miscellaneous Revenue increased $78,000 or 55.23%. This increase is the result of the transfer of $105,000 to
the General Fund from the Transportation Fund, less a decrease in proceeds from the sale of surplus property.
The Transportation Fund is providing funding to the General Fund in FY02 to partially fund the subsidy to the
Greater Roanoke Transit Company (GRTC). In prior years, that subsidy was paid through the Transportation
Fund.
Internal Services increased $80,000 or 6.80% due to earlier receipt in FY 2002 of the revenues from the
Roanoke Valley Detention Commission for fiscal services performed by the Department of Finance and due
an increased transfer from the Risk Management Fund for the operation of the Occupational Health Clinic.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 6.32% or $6,141,000 since FY01. Variances in
individual expenditure categories are discussed as follows:
Judicial Administration expenditures are up $233,000 or 8.86%. Juvenile and Domestic Relations Court costs
rose due to a timing difference in the payment to the Roanoke Valley Detention Commission for housing
juvenile detainees. Personal service expenditures of the Circuit Court have increased due to additional law
clerk positions, which were established during September of FY01. Both the Sheriff and Commonwealth's
Attorney personal services costs increased, as did charges from the Department of Technology to the
Commonwealth's Attorney.
Public Safety expenditures increased 5.39% or $1,175,000. Salary costs of the labor-intensive Police and Fire
departments increased, as budgeted. Charges from the Department of Technology to the Police Department
increased. Workers' compensation expenses also rose in the Public Safety category, and these ot~en fluctuate
from year to year based on the given claims of a particular year. The E-911 Wireless cost center is new in
FY02 as are the revenues from the State to conduct this function. Communications (E-911 and Radio Shop)
expenditures increased due to increased personal services charges and due to the scheduled payment of the
City's portion of the annual maintenance agreement for the regional radio system.
Honorable Mayor and Members
Roanoke City Council Page 3
February 4, 2002
Community Development expenditures increased 20.91% or $455,000 due to the establishment of the
Neighborhood Partnership department as part of the General Fund. This department was included in the Grant
Fund in prior years. Memberships and Affiliations expenditures increased due to increased contributions to the
Roanoke Valley Convention and Visitors Bureau.
Nondepartmental expenditures increased 46.78% or $3,144,000. These expenditures have risen sharply on a
year-to-date basis due to City Manager initiated procedures of establishing mid funding of CMERP projects and
equipment purchases with one City Council report. By appropriating the entire CMERP funding at the
beginning of the fiscal year, these transfers likewise all occur at the beginning of the year, rather than
throughout the year as in the past. Transfers to the Capital Projects, Technology and Fleet Funds were
significantly impacted by this change in policy.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/AHS
Attachments
Director of Finance
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
DECEMBER 31, 2001
Transfer
Number
General Fund:
CMT-1863
CMT-532
CMT-533
CMT-1176
CMT-1177
CMT-536
CMT-1195
CMT-544
CMT-1214
CM%5~
Date
07/30/01
08/09/01
08/09/01
08/28/01
08/31/01
10/04/01
10/04/01
11/20/01
12/1 2/01
1 2/13/01
Explanation From To
Donation to Brain Injury Association
Tipping Fees
Tipping Fees
Deficit in State and Local Hospitalization
Reimbursements
Fees Due to Downtown Roanoke Inc
Related to Farmer's Market
Consultant Payment for Health Care
Renewal
Adoption incentive Funds
Feasibility Study Related to Proposed Art
Center
Contribution to Greater Raleigh Court Civic
League
RRHA Property Reimbursement
Jail
Solid Waste Management
Solid Waste Management
Human Services Support
Contingency*
Residual Fringe Bener~s
Income Maintenance
Residual Fringe Benefits
Pay Raise/Supplemental
Budget
Juvenile and Domestic
Relations Court Services
Membership and Affiliations
Engineering
Building Maintenance
Hospitalization Program
Memberships and Affiliations
Human Resources
Social Services-Services
City Manager
Memberships and Affiliations
Housing and Neighborhood
Services
Total General Fund
Amount
5,000
568
2,270
995
15,856
13,000
15,089
75,000
25,000
53,700
206,478
23,550
23,550
Capital Projects Fund:
CMT-1180 09/05/01
Additional Project Expenses
Available Contin_aency
Balance of Contingency at July I, 2001
*Contingency Appropriations From Above
Contingency Appropriations Through Budget Ordinances:
BO 35515 08/20/01 Drug Prosecutor
BO 35544 09/04/01 Zoning Inspector Positions
Available Contingency at December 31,2001
Broadway Street Bridge
Contingency
Contingency
First Street Bddge
Total Capital Projects Fund
Transfer to Grant Fund
Transfer to Grant Fund
(15,856)
(8,170)
(80,996)
394,978
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July 1 - Dec 31 July I - Dec 31 Percentage
2000-2001 2001-2002 of Change
$25,255,791 $26,446,140 4.71%
19,302,926 19,722,637 2.17 %
396,548 498,979 25.83 %
409,283 462,378 12.97 %
573,171 476,238 (16.91) %
15,759,387 17,589,741 11.61 %
17,180 17,179 (0.01) %
2,005,987 2,181,009 8.72 %
140,702 218,416 55.23 %
1,173,529 1,253,383 6.80 %
$65,034,504 $68,866,100 5.89 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$77,105,366 34.30%
58,016,878 33.99%
957,150 52.13%
1,014,600 45.57%
1,118,330 42.58%
46,402,072 37.91%
34,300 50.08%
3,888,997 56.08%
560,236 38.99%
2,330,692 53.78%
$191,428,621 35.97%
STATEMENT OF EXPENDI.TURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Weffam
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
Current Fiscal Year
July I - Dec 31 July I - Dec 31 Percentage Unencumbered Revised
2000-2001 2001-2002 of Change Balance Appropriations
$5,782,789
2,865,448
22,980,464
13,929,314
11,228,120
2,535,772
2,631,924
8,525,807
22,993,834
9,864,272
1.38 %
8.86 %
5.39 %
4.52 %
3.57 %
3.47 %
20.91%
$5,704,309
2,632,283
21,805,335
13,326,617
10,841,170
2,450,741
2,176,727
8,453,298
23,086,430
6,720,535
$103,337,744
0.86 %
(0.40) %
46.78 %
6.32 %
$97,197,445
$6,987,600
3,478,527
23,730,959
10,922,726
16,150,356
$12,770,389
6,343,975
46,711,423
24,852,040
27,378,476
Percent of
Budget
Obligated
45.28%
45.17%
49.20%
56.05%
41.01 %
2,219,569
2,413,713
4,755,341
5,045,637
53.32%
52.16%
3,741,092
22,993,834
3,278,032
$95,916,408
12,266,899
45,987,668
13,142,304
$199,284,152
69.50%
50.00%
75.06%
51.86%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July I - Dec 31 July I - Dec 31 Percentage
2000-2001 2001-2002 of Change
$3,721,124 $3,664,289 (1.53) %
19,285,989 18,555,102 (3.79) %
48,156 37,077 (23.01) %
298,491 334,509 12.07 %
23,086,430 22,993,834 (0.40) %
5,683,893 4,457,758 (21.57) %
$52,124,083 $50,042,569 (3.99) %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$9,492,986 38.60
41,656,787 44.54
115,390 32.13
1,971,820 16.96
45,987,668 50.00
7,128,391 NA
$106,353,042 47.05
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Ex_Denditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Percent of
July 1 - Dec 31 July I - Dec 31 Percentage Unencumbered Revised Budget
2000-2001 200t -2002 of Change Balance Appropriations Obligated
$33,284,594 (1.54)
1,624,073 (12.77)
1,625,700 (3.02)
4,460,117 (4.69)
1,334,947 (26.45)
5,435,665 7.60
7,128,391 9.05
$54,893,487 (0.96)
$33,805,272
1,861,820
1,676,276
4,679,383
1,815,070
5,051,802
6,536,685
$55,426,308
$41,368,855 $74,653,449 44.59 %
2,219,086 3,843,159 42.26 %
2,262,146 3,887,846 41.81 %
% 5,896,348 10,356,465 43.07 %
% 85,408 1,420,355 93.99 %
% 1,171,836 6,607,501 82.27 %
% 7,128,391 NA
% $53,003,679 $107,897,166 $0.88 %
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICE FUND STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July I - Dec 31 July 1 - Dec 31 Percentage Revenue Estimate
Revenue Source 2000-2001 2001-2002 of Change Estimates Received
Grants-in-Aid Commonwea~ $85,762 $84,483 (1.49) % $84,464 100.02 %
Grants-in-Aid Federal Government 1,047,797 809,107 (22.78) % 2,891,594 27.98 %
Charges for Services 661,764 673,113 1.71% 1,545,256 43.56 %
Total $1,795,323 $1,566,703 (12.73) % $4,521,314 34.65 %
SCHOOL FOOD SERVICE FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July I - Dec 31 July I - Dec 31 Percentage Unencumbered Revised
Ex_;)enditures 2000-2001 2001-2002 of Change Balance Appropriations
Food Services $2,083,780 $1,977,053 (5.12) % $2,568,956 $4,546,009
Facilities % 16,978 16,978
Total $2,083,780 $1,977,053 (5.12) % $2,585,934 $4,562,987
Percent of
Budget
Obligated
43.49 %
- %
43.33 %
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 2001
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
General Government $15,795,230 $12,786,056 $3,009,174
Flood Reduction 14,332,065 8,137,592 6,194,473
Economic Development 24,346,193 18,212,112 6.134,081
Community Development 5,453,143 2,673,157 2,779.986
Public Safety 8,252,126 7,126,270 1,125.856
Recreation 10,965,741 4,934,176 6,031.565
Streets and Bridges 24.474,373 20.465,900 4,008,473
Storm Drains 2,534,631 1.115,300 1,419,331
Traffic Engineering 4,426.660 3,702,838 723,822
Capital Improvement Reserve (2,651,911) (2,651,911)
$795 499
205 738
540 658
534 467
223 330
510490
1,295 188
648 212
157 499
Total $107,928,251 $79,153,401 $28,774,850 $4,911,081
$2,213,675
5,988,735
5.593,423
2,245,519
902,526
5,521,075
2,713,285
771,119
566,323
(2,651,911)
$23,863,769
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 2001
Elementary Schools Renovation
Middle Schools Renovation
High Schools Renovation
Interest Expense
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$12,781,920 $11,997,461 $784,459 $585,011 $199.448
2,751,455 2,726,154 25.301 851 24.450
3,500,000 3,327,671 172,329 115,153 57.176
262,929 262,109 820 820
1,051,271 1,051,271 1.051,271
$20,347,575 $18,313,395 $2,034,180 $701,015
$1,333,165
5
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 6 MONTHS ENDING DECEMBER 31, 2001
Interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA- Regional Mitigation Project
Commonwealth:
VDES - Garden City Mitigation Project
Virginia Transportation Museum - ISTEA
VDES - 1998 Regional Mitigation
Total Intergovernmental Revenue
Revenue from Third Parties:
Vedzon - Brambleton Avenue Signals
Victory Stadium - Pdvate Donations
First Union Job Grant Repayment
Times-World Corporation - Land Sale
Trigon Insurance - Land Sale
Mill Mountain Visitors Center - Private Donations
Westview Terrace - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Transfers from Water Fund
Transfers from Sewage Fund
Transfers from Management Services Fund
Total Other Revenue
Total
$295,180
9,910
288,474
593,564
19,223
10,143
16,176
45,542
44,400
3,100
100
47,600
5,147,517
5,147,517
$5,834,223
FY 2001
$916,706
559,323
1,476,029
231,892
3,733
235,625
36,055
7
1,260
125,110
162,432
3,035,758
2,900
12,600
100,000
3,151,258
$5,025,344
6
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 2001
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
FY2002
$2,290,416
1,910 831
401 650
15 778
15 548
121 285
9 849
321 081
1,392 391
6,478,829
2,060,613
2,402,604
842,167
5,305,384
1,173,445
106,650
40,956
42,468
(516,875)
(326,801)
$846,644
FY 2001
$1,933 048
1,778 651
126 807
10 033
15 456
111 584
4 800
218 018
1,722,616
5,921,013
1,944,998
2,069,696
846,457
4,861,151
1,059,862
225,422
31,969
6,583
(563,279)
(2,900)
(302,2O5)
$757,657
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 2001
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Miscellaneous Revenue
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income (Loss)
FY 2002
$3,752,940
386,873
111,847
415,316
71,433
121,740
88,728
4,948,877
1,049,484
3,294,376
858,625
5,202,485
(253,608)
104,342
(379,788)
91
(275,355)
($528,963)
FY 2001
$3,770,633
443,926
122,305
458,476
74,732
131,503
35,917
5,037,492
915,190
2,969,802
594,186
4,479,178
558,314
207,381
(387,269)
(12,600)
(192,488)
$365,826
8
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 2001
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Facility Fees
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Transfer from Capital Projects Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY 2002
$172,857
74,329
75,200
47,511
12,920
7,129
51,331
20,791
5,620
370,360
4,343
842,391
881,636
843,706
249,653
1,974,995
(1,132,604)
726,843
385,000
11,699
460
1,124,002
($8,60~
FY 2001
$202,453
79,573
51,207
16,220
21,991
19,345
47,037
365,633
11,111
814,570
668,660
846,113
222,162
1,736,935
(922,365)
878,703
33,668
4,201
916,572
($5,793)
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 2001
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer From General Fund
Interest on Investments
Interest and Fiscal Charges
Transfer to General Fund
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Income
FY 2002
$187,455
196,933
112,056
227,707
185,694
68,550
978,395
325,090
273,211
598,301
380,094
32,000
6,913
(248,561)
(104,918)
1,068
(313,498)
$66,596
FY 2001
$171,321
220,518
106,828
226,867
195,183
34,860
955,577
325,687
273,055
598,742
356,835
761,358
12,427
(260,874)
(226,161)
9,417
296,167
$653,002
10
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 2001
FY 2002
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
FY 2001
Operating Revenues
Conference Center
Total Operating Revenues
$ - $ 1,549,962$
- 1,549,962
1,549,962 $
1,549,962
1,830,198
1,830,198
Operating Expenses
Personal Services
Fees for Professional Services
Administrative Expenses
Conference Center
Total Operating Expenses
22,721
31,588
35,989
90,298
(90,298)
22,721
31,588
35,989
1,319,585 1,319,585
1,319,585 1,409,883
230,377 140,079
44,330
5,569
83O
1,368,790
1,419,519
410,679
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
HRCCC Settlement Proceeds
Construction Repairs
Interest on Investments
Rent, Taxes, Insurance, and Other
87,500
87,500
(36,223)
64,995
87,500
87,500
(36,223)
64,995
(14,164) (14,164)
(14,164) 189,608
216,213 329,687
77,492 304,788
131,250
131,250
8,000,000
(297,744)
67,339
(20,599)
Net Nonoperating Revenues (Expenses)
203,772
8,011,496
8,422,175
319,064
8,103,111
Net Income Before Depreciation
113,474
Depreciation Expense/Replacement Reserve
227,296
Netlncome (Loss) $ (113,822) $ 138,721 $ 24,899 $
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
11
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 2001
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
TOTALS
Department
of Materials Fleet Risk
Technology Control Management Management FY 2002 FY 2001
$2,095,871 $572,999 $2,015,444 $4,842,761 $9,527,075 $8,207,255
2,095,871 572,999 2,015,~??. 4,842,761 9,527,075 8,207,255
Personal Services 1,069,351 33,300 627,416 85,608 1,815,675 1,725,932
Operating Expenses 676,075 567,578 473,565 5,500,256 7,217,474 5,488,193
Depreciation 256,636 988,119 1,244,755 1,137,170
Total Operating Expenses 2,002,062 600,878 2,089,100 5,585,864 10,277,904 8,351,295
Operating Income (Loss) 93,809 (27,879) (73,656) (743,103) (750,829) (144,040)
Nonoperating Revenues (Expenses)
76,747 3,086 19,003 180,027 278,863 506,888
(7,635) (26,028) (33,663)
(104,000)
(44,035) (44,035)
2,452,247 573,639 3,025,886 1,091,205
10,184 10,184
2,531,543 3,086 522,579 180,027 3,237,235 1,494,093
$2,625,352 ($24,793) $448,923 ($563,076) $2,486,406 $1,350,053
Interest Revenue
Interest Expense
Transfers To Other Funds
Loss on Disposal of Fixed Assets
Transfers From Other Funds
Other Revenue
Net Nonoperating Revenues
Net Income (Loss)
12
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31, 2001
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31,2001.
BALANCE AT BALANCE AT BALANCE AT
FUND NOV 30, 2001 RECEIPTS DISBURSEMENTS DEC 31, 2001 DEC 31, 2000
GENERAL ($2,838,785.44) $9,578,683.93 $14,564,655.85 ($7,824,757.36) ($3,844,534.17)
WATER 6,856,400.52 441,893.28 179,537.61 7,118,756.19 7,661,853.97
SEWAGE 7,026,149.03 1,805,466.80 1,271,077.71 7,560,538.12 7,259,222.80
CIVIC CENTER 549,732.69 771,599.82 267,579.90 1,053,752.61 569,219.20
TRANSPORTATION 380,553.38 144,850.61 42,131.82 483,272.17 283,186.05
CAPITAL PROJECTS 33,785,439.78 81,380.89 5,697,966.23 28,168,854.44 43,372,186.45
CONFERENCE CENTER 4,099,344.39 3,932.03 49,606.25 4,053,670.17 8,719,533.83
RKE VALLEY DETENTION COMM 2,521,293.75 307,447.44 737,555.65 2,091,185.54 3,819,577.36
DEBT SERVICE 13,335,005.63 90,625.85 523,685.75 12,901,945.73 13,436,009.38
DEPT OF TECHNOLOGY 5,966,909.96 207,432.53 501,368.51 5,672,973.98 4,057,877.45
MATERIALS CONTROL 284,136.02 86,814.63 55,325.46 315,625.19 104,111.03
MANAGEMENT SERVICES 0.00 0.00 0.00 0.00 161,783.69
FLEET MANAGEMENT 1,100,889.08 246,008.24 404,012.65 942,884.67 1,081,058.98
PAYROLL (12,337,232.68) 14,678,719.68 17,151,259.95 (14,809,772.95) (13,544,045.18~
RISK MANAGEMENT 12,390,030.74 618,440.65 895,895.49 12,112,575.90 11,622,625.66
PENSION (209,200.13) 2,353,289.63 1,256,923.28 887,166.22 901,219.72
SCHOOL FUND 10,591,316.79 5,306,305.27 5,469,571.63 10,428,050.43 9,544,500.50
SCHOOL CAPITAL PROJECTS 2,695,220.14 263.66 190,698.64 2,504,785.16 3,338,079.59
SCHOOL FOOD SERVICE (38,639.12) 131,271.18 508,002.71 (415,370.65) 658,246.59
FDETC 172,516.23 24,500.77 123,889.90 73,127.10 45,972.66
GRANT 944,143.85 91,976.85 285,234.53 750,886.17 1,140,517.63
TOTAL
$87,275,224.61 $36,970,903.74 $50,175,979.52 $74,070,148.83 $100,388,203.19
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED DECEMBER 31,2001.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$12,115.99
3,542,611.28
9,063,381.50
11,982,109.16
20,092,523.77
10,044,704.17
5,000,000.00
446,342.67
13,886,360.29
$74,070,148.83
DATE: JANUARY 10, 2002
DAVID C. ANDERSON, TREASURER
13
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE 6 MONTHS ENDED DECEMBER 31, 2001
Additions:
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2002
$1,914,072
(4,693,916
1,791,198
(2,902,718)
(174)
(2,902,544)
(988,472)
FY 2001
$1,900,972
(8,525,395)
4,050,416
(1)
(4,474,979)
236,172
(4,711,151)
(2,810,179)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund balance December 31
$7,311,817
264,432
7,576,249
(8,564,721)
326,337,980
$317,773,259
$6,382,454
262,516
6,644,970
(9,455,149)
350,929,145
$341,473,996
(1) Reversal of accruals made at June 30, 2001
14
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
DECEMBER 31, 2001
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2002
$886,971
318,360,025
5,434
$319,252,430
FY 2001
$852,557
341,930,848
1,749
5,097
$342,790,251
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$1,469,322
9,849
1,479,171
326,337,980
(8,564,721)
317,773,259
$319,252,430
$1,314,632
1,623
1,316,255
350,929,145
(9,455,149)
341,473,996
$342,790,251
15
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 6, 2002
File #468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 4, 2002, Council Member Wyatt requested that the City Manager explore the
ramifications of requesting area hotels and restaurants to voluntarily conserve water; i.e.:
laundry practices and serving water with meals upon request only.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
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