HomeMy WebLinkAboutCouncil Actions 01-07-02 CARDER
$5699-010702
ROANOKE CITY CO UNCIL
R EG ULAR SESSION
JANUARY 7, 20O2
12:15 P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call.
(Council
absent.)
Member
Harris was
City Manager briefing with regard to voluntary water conservation.
(15 minutes)
Council Member Wyatt requested responses to the following questions:
1. What will be the overall cost to upgrade the City's water system,
and what will be the impact on the average daily water customer?
2. If a water authority is established, what overall costs will be passed
on to the City relative to the Spring Hollow Reservoir? How much
will the average City water bill increase?
5
In the interim, using the City's current water system, what will be
the cost to the City to purchase water? What will be the rate/billing
impact on the average daily City water customer?
e
If a water authority is established, how will the cost for the Spring
Hollow Reservoir be addressed? Will a portion of the costs to
upgrade the City's water system be included in the budget of the
water authority, or will the water authority fund improvements?
What will be the overall cost to the City and to the average City
water customer?
What will be the cost to establish and maintain a water authority?
Will there be cost savings? Will there be fewer personnel if the two
water systems are combined, or will there be another level of
bureaucracy to be funded?
e
If a water authority is established, what will be the status of the long
term contract with Roanoke County for purchase of water?
Why were wells drilled in certain areas where it was anticipated
that potential problems could exist?
The Mayor requested information on water levels at Carvins Cove
Reservoir and Spring Hollow Reservoir. He also requested information
on all significant potential water sources for the Roanoke Valley.
File #468
A communication from the Honorable Ralph K. Smith, Mayor, requesting a
Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section
2.2-371 I(A)(1), Code of Virginia (1950), as amended.
(Approved 6-0)
File #110-132
A communication from Council Member C. Nelson Harris, Chair, City Council
Personnel Committee, requesting a Closed Meeting to discuss the performance
of three Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code
of Virginia (1950), as amended.
(Approved 6-0)
File #110-132
2
THE MEETING OF ROANOKE CITY COUNCIL WAS DECLARED IN
RECESS AT 1:20 P.M. TO BE RECONVENED AT 2:00 P.M., IN THE
CITY COUNCIL CHAMBER.
ROANOKE CITY CO UNCIL
REGULAR SESSION
JANUARY 7, 2002
2:00P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Member Harris was
absent.)
The Invocation was delivered by The Reverend Pamela P. Crump,
Director of Christian Education, High Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Wednesday,
January 9, 2002, at 7:00 p.m., and Sunday, January 13, 2002, at 4:00 p.m.
Council meetings are now being offered with closed captioning for the hearing
impaired.
4
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR
VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
NONE.
CONSENT AGENDA
C-1
C-2
C-3
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday,
November 5,2001.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from the City Manager recommending that a public
hearing be advertised for Tuesday, January 22, 2002, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in connection with the Roanoke River
Flood Reduction Project - subdivision and conveyance of property rights.
RECOMMENDED ACTION: Concur in request.
File #2-166-237
A communication from the City Manager recommending that a public
hearing be advertised for Tuesday, January 22, 2002, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in connection with a request of the
Times-World Corporation for the lease of air rights over Second Street, S. W.
RECOMMENDED ACTION: Concur in request.
File #227-373-481
C-4
A communication from the City Manager recommending that a public
hearing be advertised for Tuesday, January 22, 2002, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in connection with an extension of a
lease agreement with the General Services Administration of the Federal
Government for space within the Commonwealth Building.
RECOMMENDED ACTION: Concur in request.
File//32-373
C-5
A communication from Sergeant C. A. Karr tendering his resignation as
a member of the Towing Advisory Board, effective September 18, 2001.
RECOMMENDED ACTION:
File #20-110-530
Receive and file communication and accept
resignation.
C-6
Qualification of the following persons:
James Schlueter as a member of the Architectural Review
Board for a term ending October 1, 2005;
Robert Humphreys as a member of the Roanoke Arts
Commission for a term ending June 30, 2004; and
Cheri W. Hartman as a member of the Advisory Board of
Human Development for a term ending
November 30, 2005.
RECOMMENDED ACTION: Receive and file.
File #15-72-110-230-249
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS: NONE.
7
6. REPORTS OF CITY OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
A communication with regard to competitive negotiation for a
ticketing services agreement at City Civic Facilities.
Adopted Resolution No. 35699-010702. (6-0)
File #192
The Mayor requested a list of potential vendors.
A communication recommending appropriation of $100,000.00
in connection with a grant agreement with the Virginia
Department of Housing and Community Development for derelict
structures funds.
Adopted Budget Ordinance No. 35700-010702. (6-0)
File #60-165-236
A communication recommending appropriation of $75,000.00 in
connection with master planning and urban design services for
miscellaneous projects to be determined by the City.
Adopted Budget Ordinance No. 35701-010702. (6-0)
For discussion during fiscal year 2002-03 budget study,
Council Member Wyatt requested a report on the number of
consultants presently under contract by the City, the dollar
amount of each contract, and what percentage of the City's
budget is devoted to consulting fees.
File #60-200-405
DIRECTOR OF FINANCE:
Financial report for the month of November 2001.
Received and filed.
File #1-10
o
A report with regard to a revision to the City of Roanoke Pension
Plan: Employees Supplemental Retirement System - optional
spousal allowance.
Adopted Ordinance No. 35702-010702. (6-0)
File #184-429
A report with regard to transfer of General Fund Balance Reserve
for self-insured liabilities.
Adopted Budget Ordinance No. 35703-010702. (6-0)
File #58-60
A report with regard to execution of an amendment to the lease
agreement with Suntrust Leasing Corporation for acquisition and
installation of certain equipment by the City.
Adopted Resolution No. 35704-010702. (5-0, Council Member
White was out of the Council Chamber when the vote was
recorded.)
File #373-472
7. REPORTS OF COMMITTEES:
ao
A report of the Architectural Review Board recommending endorsement
of architectural review guidelines, as amended, for the H-1 and H-2
Districts. Robert B. Manetta, Chair.
Adopted Resolution No. 35705-010702. (6-0)
File #110-249
8. UNFINISHED BUSINESS: NONE.
0
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
A resolution electing and appointing Jesse A. Hall as Director of
Finance for the City of Roanoke, effective at midnight on
January 31, 2002, and ratifying certain terms and conditions of
employment.
Adopted Resolution No. 35706-010702. (6-0)
File #1
bo
A resolution appointing Charles A. Hunter, III, as a Director of the
Industrial Development Authority of the City of Roanoke for a term
ending October 20, 2004.
Adopted Resolution No. 35707-010702. (6-0)
File #110-207
10. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Wyatt commended Roanoke City Police Officers
on their patriotic conduct during the Pledge of Allegiance to the
Flag at Roanoke Express Hockey games at the Roanoke Civic
Center.
File #5-80
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
11. CITY MANAGER COMMENTS:
The City Manager commended City staff on the condition of City streets
which were well maintained during and following the snow/ice occasion
on Sunday, January 6, 2002.
l0
She requested that citizens be mindful of the fact that when a City holiday
occurs on a Monday, refuse collection could be delayed by as much as one
to two days in the same week. She' called attention to the Dr. Martin
Luther King, Jr. Holiday, which will be observed by City employees on
Monday, January 21; therefore, refuse collection will be delayed by at
least one day during the week of January 21.
File #144-183-184
12. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., referred to Council's Rules
of Procedure which require that there be no cheering, jeering, or
applauding, except during ceremonial matters, during the Council
proceedings. She inquired if the rule is applied uniformly to all citizens,
regardless of race. She expressed appreciation to Council Member
Bestpitch for meeting with residents of Lincoln Terrace to hear their
concerns, specifically with regard to screen doors on housing units. She
expressed concern with regard to the closing/proposed closing of certain
fire stations in the City. Specifically, she stated that Fire Station No. 12 is
closed, while the Clearbrook Fire Station in Roanoke County is
operational, and many citizens believe that the City of Roanoke should
take care of its citizens before venturing into Roanoke County. She
requested that Council give further study to the closing/proposed closing
of certain City fire stations.
File #70-132-178
The meeting was declared in recess for two closed sessions.
CERTIFICATION OF CLOSED SESSION (6-0).
Vickie F. Briggs was reappointed as a member of the League of Older
Americans Advisory Board for a term ending February 28, 2003.
File #110-243
Carol D. Wright was appointed as a member of the Fifth Planning District
Disability Services Board for a term ending January 31, 2005.
File #72-110-326
Mayor Ralph K. Smith was appointed as a member of the Hotel Roanoke
Conference Center Commission, to fill the unexpired term of
James D. Grisso, commencing January 31, 2002, and ending
April 12, 2004.
File #15-110-247
The following persons were appointed as members of an ad hoc committee
to study the design, role and responsibilities of the Roanoke Neighborhood
Partnership Steering Committee:
Vice-Mayor William H. Carder
Council Member William D. Bestpitch
Rolanda A. Johnson, Assistant City Manager for Community
Development
Stephen S. Niamke, Roanoke Neighborhood Partnership Coordinator
Carl D. Cooper, Chair, Roanoke Neighborhood Partnership Steering
Committee
Robin Murphy-Kelso, Member, Roanoke Neighborhood Partnership
Steering Committee
Paula L. Prince, Member, Roanoke Neighborhood Partnership Steering
Committee
File #110-488
The Council meeting was declared in recess at 4:05 p.m., to be reconvened
on Thursday, January 10, 2002, at 12:00 noon at the Salem Civic Center,
Parlor C, 1001 Roanoke Boulevard, Salem Virginia, for the Roanoke
Valley Leadership Summit Luncheon, to be hosted by the City of Salem.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File ¢¢468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, Council received a briefing with regard to voluntary water conservation.
Following the briefing, Council Member Wyatt requested responses to the following
questions:
What will be the overall cost to upgrade the City's water system, and what
will be the impact on the average daily water customer?
If a water authority is established, what overall costs will be passed on to the
City relative to the Spring Hollow Reservoir? How much will the average City
water bill increase?
In the interim, using the City's current water system, what will be the cost to
the City to purchase water? What will be the rate/billing impact on the
average daily City water customer?
If a water authority is established, how will the cost for the Spring Hollow
Reservoir be addressed? Will a portion of the costs to upgrade the City's
water system be included in the budget of the water authority, or will the
water authority fund improvements? What will be the overall cost to the City
and to the average City water customer?
What will be the cost to establish and maintain a water authority? Will there
be cost savings? Will there be fewer personnel if the two water systems are
combined, or will there be another level of bureaucracy to be funded?
HSAgenda.02XJanuary 7, 2001 correspondence.wpd
Darlene L. Burcham
January 9, 2002
Page 2
If a water authority is established, what will be the status of the long term
contract with Roanoke County for purchase of water?
Why were wells drilled in certain areas where it was anticipated that potential
problems could exist?
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Michael T. McEvoy, Director of Utilities
H:XAgenda.02~lanuaw 7, 2001 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File ¢¢468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, Mayor Smith requested information on water levels at Carvins Cove
Reservoir and Spring Hollow Reservoir. He also requested information on all significant
potential water sources for the Roanoke Valley.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Michael T. McEvoy, Director of Utilities
H:XAgenda.02XJanuary 7, 2001 correspondence.wpd
Office of the City Manager
January 7,2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Voluntary Water Conservation
This is to request space on Council's 12:15 p.m. agenda for a 15-minute briefing on the
above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:ca
c: City Attorney
Director of Finance
City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
Januaw 7,2002
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
N:\cksml~Agenda.02\Closed Session on Vacancies.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Januaw 7,2002
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I wish to request a Closed Meeting to discuss the performance of three Council-Appointed
Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
C. Nelson Harris, Chair
City Council Personnel Committee
CNH:sm
N:\cksml~Agenda.02\Closed Session on Performance Evaluations.wpd
C-]
140
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
November 5, 2001
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 5, 2001, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch, William H.
Carder, C. Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., and Mayor
Ralph K. Smith .................................................................................................. 7.
ABSENT: None ........................................................................................ -0.
OFFICERS PRESENT: William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
PURCHASE/SALE OF PROPERTY-CITY MANAGER-COUNCIL: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss a matter with regard to acquisition of real property for a public
purpose where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.2-3711(A)(3), Code
of Virginia (1950), as amended, was before the body.
Mr. Carder moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss a matter with regard to acquisition of real
property for a public purpose where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to Section
2.2-3711(A)(3), Code of Virginia (1950), as amended. The motion was seconded by
Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
141
DIRECTOR OF FINANCE-PERSONNEL DEPARTMENT-COUNCIL: A report of
the Director of Finance requesting that Council convene in a Closed Meeting to
discuss a personnel matter with regard to the Director of Finance, pursuant to
Section 2.2-3711(A)(1), Code of Virginia (1950), as amended, was before the body.
Mr. Carder moved that Council concur in the request of the Director of Finance
to convene in a Closed Meeting to discuss a personnel matter with regard to the
Director of Finance, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Bestpitch and adopted by the following
vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................. 0.
At 12:23 p.m., the Mayor declared the meeting in recess.
At 12:30 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., for a joint meeting of Council and the Roanoke Civic Center
Commission.
PRESENT: Council Members Linda F. Wyatt, William D. Bestpitch,
William H. Carder, C. Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., and
Mayor Ralph K. Smith ........................................................................................ 7.
ABSENT: None ........................................................................................ -0.
ROANOKE CiViC CENTER COMMISSION MEMBERS PRESENT:
Thomas G. Powers, Robert C. Poole, Sandra W. Ryals and Chairman
Calvin H. Johnson ............................................................................................ -4.
ABSENT: Mark E. Feldmann and Vernon M. Danielsen ................................ -2.
OTHERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; Mary F. Parker, City Clerk; and
James M. Evans, Director, Civic Center Facilities.
ROANOKE CIVIC CENTER: The City Manager advised that several months ago,
Council held a joint meeting with the Roanoke Civic Center Commission and was
briefed on the details of a multi-faceted plan to totally renovate and expand the Civic
142
Center complex. She stated that it was recognized at that time that a program needs
to be considered over a specified period of time and as new revenue sources
become available to enable the Civic Center and its improvements to be self-funded.
She noted that Council has prioritized its needs over the next two years and called
attention to the importance of continuing with Civic Center improvements as one of
the City's major initiatives, and the first phase of improvements has been identified,
along with certain unique ways to finance improvements so as not to be a burden
to the taxpayers. She advised that potential funding sources have been proposed
to the Legislative Committee for first phase improvements, a presentation was made
to the Civic Center Commission, and it is hoped that Council will endorse the first
phase in order to move forward with the General Assembly process to secure the
necessary funding. She called on James M. Evans, Director, Department of Civic
Facilities, for a presentation on expansion and special needs at the Civic Center.
Mr. Evans advised that shortcomings of the current facility include inadequate
space for entertainment events, with limited dressing room facilities, no green room,
no private back stage, no catering area, no production and storage facilities; lack of
back of house amenities for entertainment events, with inadequate load in area and
insufficient electrical power; lack of amenities for patrons, with poorly designed and
inadequate restroom facilities, concession areas and box office, antiquated design
of seating and narrow concourses; limited seating capacity; insufficient exhibit
space, with inappropriate use of the Coliseum for flat shows, lost business due to
limited exhibit space and scheduling difficulties during prime season; parking and
traffic deficiencies, with insufficient ingress and egress and lack of sufficient
parking; and outdated amenities in the auditorium, with back stage and front of
house limitations.
Mr. Evans pointed out that the architect's recommended components include
two 32,500 square feet Exhibit Halls, private boxes on three sides of the Coliseum,
club seats/club lounge on the south side, concourse renovation and expansion,
seating bowl-aisle closure/seat replacement, restaurant/sports bar, additional
seating (raise Coliseum roof), improved back of course amenities, auditorium
renovations, enclosure of plaza, and parking improvements.
It was explained that the Rosser International Study in October 1999 included
a $65 million expansion with the following construction plan:
Phase I - $3 million
Includes additional dressing rooms, office space and
sports equipment, with construction scheduled to begin
in May 2002.
143
Phase II -$14.9 million
Exhibit Hall and other urgently needed improvements
Future Phases
Additional Exhibit Hall, arena seat expansion, concourse
expansion, general renovation, etc.
Mr. Evans reviewed the following components of Phase I1:32,000 square feet
of open exhibit space, new kitchen facilities, new storage facilities, hockey and AF2
offices and locker rooms, relocated cooling tower, ticket office and administrative
offices, new truck dock/marshaling yard, back of house improvements to auditorium,
and marquee on Interstate 581. He reviewed artists' renderings of the Exhibit Hall,
new Box Office and Administrative Offices.
He explained that parking and traffic improvements include shared parking
with the new stadium/amphitheater, 3,000 3,500 total spaces, and physical
improvements to the Orange Avenue/Williamson Road intersection; Phase II funding
total project cost is $14,941,020.00 and an annual debt service requirement of
$1,250,000.00; and a recommended funding scenario is as follows:
Increase Admission Tax on Civic Center
$ 460,000.00
Establish a five per cent Civic Center
Capital Improvements Fee
Sales Tax Rebate on Civic Facility payments
(requires General Assembly approval)
420,000.00
47,000.00
Net Revenues available from operations
323,000.00
TOTAL
$1,250,000.00
Mr. Evans reported on the following proposed time schedule:
Architect/Engineer Selection
Design
Documentation
Bid/Award Construction Contract
Construction
2.5 months
2.0 months
5.0 months
2.5 months
15.0 months
TOTAL 27.0 months
144
Calvin H. Johnson, Chairperson, Roanoke Civic Center Commission,
presented a resolution adopted by the Civic Center Commission on Monday,
October 31,2001, recommending the capital improvements program at the Roanoke
Civic Center and further recommending that Council take the following actions:
1. Authorize $14.9 million in improvements to the Roanoke Civic
Center, to include a 32,000 square foot Exhibit Hall and improvements
needed for the Civic Center.
2. Request legislative action to authorize the City to increase the City
Admissions Tax from five per cent to ten per cent on admissions at the
Roanoke Civic Center only.
3. Request legislative action to provide the City with reimbursement of
two per cent sales tax revenues generated at the Roanoke Civic Center.
4. Concur with the Commission's plan to establish a Civic Center
Capital Improvements Fee on ticket sales for Civic Center events not to
exceed five per cent of the ticket price, with such fee to be effective for
events occurring on or after July 1, 2002, and the proceeds of such fee
to be used to help fund the above improvements package.
5. Appropriate $850,000.00 for the purpose of initiating and completing
the architectural and engineering process for the above improvements
package for proposes of having the project placed out for bids.
The City Manager called attention to considerable discussion regarding the
need to keep young people in the Roanoke community and to attract more young
people to the area, because for various reasons, young persons are relocating to
other parts of the state or the country. She stated that the City has the potential to
create an identity for the City of Roanoke and the Roanoke Valley as a regional
entertainment venue as a result of the decisions that Council makes relative to the
stadium/amphitheater project and improvements to the Civic Center; and the City of
Roanoke has the ability to attract major events to the community that will allow
young people to see that the Roanoke area has something to offer by comparison
with many other communities. She advised that Roanoke's ability to attract top of
the line professionals will be determined by the type of facilities and planning that
is made toward future improvements; Roanoke is at a cross roads in terms of
deciding its future and Civic Center improvements represent a key element to future
planning. She stated that tourism material prepared by the Commonwealth of
Virginia has indicated that the 1-581/Orange Avenue Interchange is frequented by a
greater number of out of state vehicles than the 1-64 exit ramp for Busch Gardens,
which offers a great opportunity for the City of Roanoke to identify and to sell itself.
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There was discussion with regard to funding questions, admissions taxes,
plans for the future of the current Exhibit Hall when new construction is completed,
the ability to solicit major events, businesses, etc., economic development benefits,
and the time frame for design funding.
Vice-Mayor Carder called attention to the feasibility of increasing the
admissions tax by ten per cent, calculating the difference between the increase and
five per cent to non-profit organizations, and increasing the City's contribution to
non-profit/cultural agencies by that difference, which would eliminate the need to
include the request in the City's Legislative Program. He offered the above as a
suggestion for Council's consideration.
The City Manager advised that consideration has been given with regard to
funding mechanisms in order to make improvements to the facility as palatable as
possible to the community as a whole, and increasing the admissions tax on the
facility that is going to benefit from improvements is a reasonable approach. She
stated that she is pessimistic about the ability to obtain funds from the General
Assembly this year, however, legislative authority for localities to make a local
choice appears to be a more successful avenue. She added that if General
Assembly authority is not successful in order to impose a higher tax at the facility,
she would recommend a City-wide admissions tax increase. In comparison to other
major cities in Virginia with such facilities, she stated that Roanoke is Iow on the
admissions tax on a city wide basis. She advised that she would not be
disappointed if Council chose to look at either a small increase in the admissions
tax on a City-wide basis, or a larger increase of up to ten per cent on a City-wide
basis as suggested by Vice-Mayor Carder, with the idea that the balance would be
used for some other purpose such as non-profit agencies or such other activities
identified by the Council.
Following further discussion, Ms. Wyatt moved that the City Manager be
requested to report to Council at its next regular meeting on Monday, November 19,
2001, with a time frame for completion of architectural design for the Roanoke Civic
Center improvements project, and that the City Manager and the City Clerk be
requested to schedule a date for Council's annual Financial Planning Session in
early 2002 to discuss funding sources. The motion was seconded by Mr. White and
adopted.
At 1:50 p.m., the Mayor declared the meeting in recess to be reconvened at
2:00 p.m., in the City Council Chamber.
146
At 2:00 p.m., on Monday, November 5, 2001, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Smith presiding.
PRESENT: Council Members Linda F Wyatt, William D. Bestpitch,
William H. Carder, C. Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., and
Mayor Ralph K. Smith ....................................................................................... -7.
ABSENT: None ........................................................................................ -0.
OFFICERS PRESENT: Darlene L.
William M. Hackworth, City Attorney; James D.
Mary F. Parker, City Clerk.
Burcham, City Manager;
Grisso, Director of Finance; and
The reconvened meeting was opened with a prayer by The Reverend
Edward T. Burton, Pastor, Sweet Union Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DONATIONS/CONTRIBUTIONS-ACTS OF ACKNOWLEDGEMENT-COUNCIL:
Mr. Hudson offered the following resolution formally presenting a portrait of the late
former Mayor Noel C. Taylor to his family:
(#35622-110501) A RESOLUTION concurring in the request and approving the
presentation of a portrait of the late Dr. Noel C. Taylor, former Mayor of the City of
Roanoke, to his family for display in their home.
(For full text of Resolution, see Resolution Book No. 65, page 222.)
Mr. Hudson moved the adoption of Resolution No. 35622-110501. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
On behalf of the Members of Council and the citizens of the City of Roanoke,
the Mayor presented the portrait to Mrs. Taylor.
147
ROANOKE CiViC CENTER-ACTS OF ACKNOWLEDGEMENT-DECEASED
PERSONS: Mr. Carder offered the following resolution:
(#35623-110501) A RESOLUTION memorializing the late Edward L. (Whitey)
Lambert, a resident of Roanoke, a former lieutenant in the City Sheriff's Department,
and member of the Roanoke Civic Center Commission.
(For full text of Resolution, see Resolution Book No. 65, Page 223.)
Mr. Carder moved the adoption of Resolution No. 35623-110501. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
PROCLAMATIONS-HUMAN DEVELOPMENT: The Mayor presented a
proclamation declaring November 11 - 17, 2001, as National Hunger and
Homelessness Awareness Week in the City of Roanoke.
(For full text, see proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to two requests for Closed Meetings to
discuss vacancies on various authorities, boards, commissions and committees
appointed by Council, and to discuss personnel matters, specifically interviews for
appointments to the Architectural Review Board and an appointment to the Board
of Zoning Appeals.
MINUTES: Minutes of the regular meeting of Council held on Monday,
October 1, 2001, recessed until Wednesday, October 3, 2001, and further recessed
until Thursday, October 4, 2001, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
148
Mr. Harris moved that the reading of the Minutes be dispensed with and that
the Minutes be approved as recorded. The motion was seconded by Mr. Carder and
adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and committees
appointed by the Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950),
as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed by the Council,
pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss personnel matters,
specifically interviews for appointments to the Architectural Review Board and an
appointment to the Board of Zoning Appeals, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss personnel matters, specifically interviews for
appointments to the Architectural Review Board and an appointment to the Board
of Zoning Appeals, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Carder and adopted by the following
vote:
149
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
PURCHASE/SALE OF PROPERTY-BUILDINGS/BUILDING DEPARTMENT-ARTS
MUSEUM OF WESTERN VIRGINIA-WESTERN VIRGINIA FOUNDATION FOR THE
ARTS AND SClENCES-IMAX THEATER: A communication from the City Manager
advising that pursuant to provisions of the Code of Virginia, the City of Roanoke is
required to hold a public hearing on the proposed conveyance or vacation of
property rights, was before Council. The City Manager requested that a public
hearing be advertised for Monday, November 19, 2001, at 7:00 p.m., or as soon
thereafter as the matter may be heard in the City Council Chamber, in connection
with conveyance of surplus City-owned property for the Art Museum-IMAX Theatre,
described as Official Tax No. 4010205. containing 0.858 acre.
Mr. Harris moved that Council concur in the request of the City Manager to
advertise a public hearing as above described. The motion was seconded by Mr.
Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
ROANOKE ARTS COMMISSION-ROANOKE NEIGHBORHOOD PARTNERSHIP
STEERING COMMITTEE-OATHS OF OFFICE-COMMITTEES: The following report of
qualification was before Council:
Frank J. Eastburn as a member of the Roanoke Arts Commission for a
term ending June 30, 2002; and
Christine Proffitt for a term
George M. McMillan and Fredrick
November 30, 2004, as members
Partnership Steering Committee.
ending November 30, 2003,
M. Williams for terms ending
of the Roanoke Neighborhood
Mr. Harris moved that the report of qualification be received and filed. The
motion was seconded by Mr. Carder and adopted by the following vote:
150
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
REGULAR AGENDA
PUBLIC HEARINGS:
BONDS-SCHOOLS: Pursuant to instructions of Council, the City Clerk having
advertised a public hearing for Monday, November 5, 2001, at 2:00 p.m., or as soon
thereafter as the matter may be heard in the City Council Chamber, on a proposed
resolution, or resolutions, approving issuance by the City of its general obligation
bonds, in an amount estimated not to exceed $1,100,000.00, for the purpose of
financing certain rehabilitations, repairs and equipment in connection with Lincoln
Terrace Elementary School, the matter was before the body.
An e-mail from George J. A. Clemo, Attorney, advising that the bond will not
be issued this year because a buyer could not be found before the November 1
deadline for application to the Virginia Department of Education for authority to
issue the Qualified Zone Academy Bond. Accordingly, he stated that there is no
need to proceed with the public hearing on the proposed issuance of the bond at the
Council meeting on Monday, November 5, 2001.
Without objection by Council, the Mayor advised that the public hearing
would be withdrawn.
PETITIONS AND COMMUNICATIONS:
COUNCIL: A communication from Council Member William D. Bestpitch
advising that the last three pay increases which were approved by Council for the
Mayor, Vice-Mayor and Members of Roanoke City Council are as follows, was
before Council.
Ordinance No. Effective Date Mayor's Salary Vice-Mayor's Salary Council Member Salaries
29103 July 1, 1988 $15,000.00 $13,000.00 $12,000.00
30036-50790 July 1, 1990 $15,000.00 $13,000.00 $13,000.00
32980-060396 July 1, 1996 $18,000.00 $14,000.00 $14,000.00
Inasmuch as the Mayor and Members of Council have not received a pay
increase since July 1, 1996, pursuant to Sec. 15.2-1414.6, Code of Virginia (1950), as
amended, he proposed adoption by Council of an ordinance which will increase the
salary of the Mayor from $18,000.00 to $18,630.00 per annum and increase the
salaries of the Vice-Mayor and Members of City Council from $14,000.00 to
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$14,490.00 per annum for the fiscal year commencing July 1,2002. He explained that
the proposed increase for the Mayor and Council Members is commensurate with
the 3.5 per cent base pay increase which was afforded to City employees, effective
July 1, 2001.
Mr. Bestpitch offered the following ordinance:
(#35624-110501) AN ORDINANCE establishing the annual salaries of the
Mayor, Vice-Mayor and Council Members for the fiscal year beginning July 1, 2002,
and dispensing with the second reading by title of this ordinance.
Mr. Bestpitch moved the adoption of Ordinance No. 35624-110501. The motion
was seconded by Mr. Carder.
Mr. Bob Zimmerman, 1510 Langhorne Street, S. E., advised that when Council
Members campaigned for their positions, each person knew what the salary
structure, however during the Councilmanic election, the salary issue was not
important. He stated that this is not a good time to request a raise in view of the fact
that recent employment figures revealed that 425,000 persons are unemployed and
the nation is on the verge of a recession.
In view of inflation; the Mayor advised that Members of Council are currently
paid substantially less than they were paid several years ago. However, as Mayor
he could not accept a pay increase, and asked that the position of Mayor be deleted
from the resolution.
He stated that he would support a pay increase for Council Members, but would
prefer that Council members complete their term of office; and, if reelected to the
position, they would then be entitled to the addition compensation.
The City Attorney advised that upon Council's favorable action, no pay
increase would take effect until July 1, 2002, which is after the next Councilmanic
election.
Mr. Bestpitch offered a friendly amendment to the resolution that the salary
of the Mayor remain at $18,000.00 per annum. The motion was seconded by Mr.
Carder and adopted.
Resolution No. 35624-110501, as amended, was adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, White, and
Mayor Smith ..................................................................................................... 6.
NAYS: Council Member Hudson ................................................................. 1.
152
TAXES-SPECIAL PERMITS: A petition from Unified Human Services
Transportation System, Inc., (RADAR) requesting exemption from taxation of real
property identified as Official Tax Nos. 1311221, 2410101, and 2410301 -2410306,
inclusive, pursuant to Section 30-19.04(B), Code of Virginia (1950), as amended, was
before Council.
Mr. White moved that the matter be referred to the City Manager and the City
Attorney for study, report and recommendation to Council and to schedule a public
hearing. The motion was seconded by Mr. Carder and unanimously adopted.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PROGRAM-
EQUIPMENT: The City Manager submitted a communication advising that the
Capital Maintenance and Equipment Replacement Program has identified the need
to replace three refuse cab/chassis and three refuse rear loading bodies for Solid
Waste Management; whereupon, the City Manager recommended that Council
accept the bid of Magic City Motor Corporation, at a total cost of $203,787.00, for
refuse cab/chassis and the bid of Bilthuis & Associates, Inc. LLC., at a total cost of
$112,869.00, for refuse rear loading bodies, and reject all other bids received bythe
City.
Mr. Hudson offered the following resolution:
(#35625-110501) A RESOLUTION accepting the bid of Magic City Motor
Corporation for the purchase of three new refuse cab/chassis and the bid of Bilthuis
& Associates, Inc., LLC for the purchase of three new refuse rear loading bodies,
upon certain terms and conditions; and rejecting all other bids made for such items.
(For full text of Resolution, see Resolution Book No. 65, page 224.)
Mr. Hudson moved the adoption of Resolution No. 35625-110501. The motion
was seconded by Mr. Harris and adopted by the following vote:
153
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
SEWERS AND STORM DRAINS-PIPE LINES/STORAGE TANKS-WATER
RESOURCES: The City Manager submitted a communication advising that bids were
received on July 1, 1999, to remove, transport and dispose of lagooned sludge by
land application; and Robinson Pipe Cleaning Company submitted the Iow bid of
$84.47 perdryton, with a minimum of 10,000 dry tons and a maximum of 12,000
dry tons.
It was further advised that in the one year contract, the City reserved the right
to extend the contract each year for a total of five years; the contract was extended
for one year, from October 1, 2000, through September 30, 2001, at a unit price of
$87.57 per dry ton due to an increase in the Consumer Price Index as allowed by the
contract; Robinson Pipe Cleaning Company has agreed to continue its 2000-01 cost
per dry ton of $87.57 for the 2001-02 contract year from October 1, 2001, to
September 30, 2002, and the City wishes to extend the contract for an additional
year; and the one year extension will be at the unit price of $87.57 per dry ton, with
a change to the amount of dry tons processed by reducing the minimum and
maximum amounts by 2,000 dry tons each.
The City Manager recommended that she be authorized to enter into a one
year extension, from October 1, 2001 through September 30, 2002, of the contract
with Robinson Pipe Cleaning Company, to remove and dispose of a minimum of
8,000 dry tons and a maximum of 10,000 dry tons of lagooned sludge from the
existing five lagoons at the Water Pollution Control Plant, at a unit price of $87.57
per dry ton ( 8,000 minimum dry tons at $700,560.00 and 10,000 maximum dry tons
at $875,700.00).
Mr. Carder offered the following emergency ordinance:
(#35626-110501) AN ORDINANCE authorizing execution of an amendment
extending for an additional term of one year a contract with Robinson Pipe Cleaning
Company for removing, transporting and disposing of digested lagooned sludge
from the City's Water Pollution Control Plant; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 225.)
Mr. Carder moved the adoption of Ordinance No. 35626-110501. The motion
was seconded by Mr. Harris and adopted by the following vote:
154
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
SEWERS AND STORM DRAINS-BUDGET-BRIDGES-FLOOD
REDUCTION/CONTROL: The City Manager submitted a communication advising that
the Garden City area experienced extensive flooding from Garnand Branch in 1995
and, as a result, a task force of citizens and City staff developed a ten-phase
stormwater management plan for the Garden City neighborhood; and construction
plans have been completed for Phase 3 of the Garden City Stormwater Plan, which
include the following:
Armoring and widening of Garnand Branch and Gum Spring Branch as
they join at the intersection of Garden City Boulevard and Hartsook
Boulevard.
Replacing the bridge over Garden City Boulevard at Gum Spring
Branch with a larger bridge to allow greater volumes of water to flow
under it during times of heavy rains. (A detour will be built along
Garden City Boulevard to allow for two-way traffic during construction.)
It was further advised that after proper advertisement, two bids were received
by the City, with H. & S. Construction Company submitting the Iow bid in the amount
of $521,245.00 and 180 consecutive calendar days to complete the work; and funding
in the amount of $575,000.00 is needed for the project.
The City Manager recommended that Council accept the bid of H. & S.
Construction Company and that she be authorized to execute a contract, in the
amount of $521,245.00, with 180 consecutive calendar days, to construct Garden
City Phase 3 Drainage Project; transfer $575,000.00 from Public Improvement Bond
Series 1999, Account No. 008-052-9709-9176, to an account to be established bythe
Director of Finance, entitled "Garden City Phase 3 Drainage Project"; and reject the
other bid received by the City.
Mr. Carder offered the following emergency budget Ordinance:
(#35627-110501) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 226.)
155
Mr. Carder moved the adoption of Ordinance No. 35627-110501. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Mr. Bestpitch offered the following emergency ordinance:
(#35628-110501) AN ORDINANCE accepting the bid of H. & S. Construction
Company for armoring and widening of Garnand Branch and Gum Spring Branch as
they join at the intersection of Garden City Boulevard and Hartsook Boulevard and
replacing the bridge over Garden City Boulevard at Gum Spring Branch with a larger
bridge in connection with the Garden City Phase 3 Drainage Project, upon certain
terms and conditions and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 227.)
Mr. Bestpitch moved the adoption of Ordinance No. 35628-110501. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................. 0.
HOUSING/AUTHORITY-GRANTS: The City Manager submitted a
communication advising that the Blue Ridge Housing Development Corporation is
an established local nonprofit housing agencywhich has conducted several housing
projects assisted by the City's Community Development Block Grant (CDBG) and
HOME Investment Partnerships (HOME) funds; as part of the budgeting process for
the 2001-02 period, BRHDC applied for funding to conduct a multi-year project to be
known as "Connect Four," to construct or rehabilitate housing in all four of the City's
quadrants; Resolution No. 35319-050701 adopted by Council on May 7, 2001,
approved submission of the City's 2001-02 Consolidated Plan Annual Update to the
U. S. Department of Housing and Urban Development (HUD), which included
authorization of $363,254.00 in CDBG and HOME funds for BRHDC to undertake
phase one of the project; and Council appropriated the necessary HOME and CDBG
funding, pursuant to Budget Ordinance Nos. 35404-061801 and 35406-070201,
respectively.
156
It was further advised that "Connect Four, Phase One" will construct and/or
rehabilitate and sell a minimum of ten homes on a site located immediately north
of Cove Road and Aspen Street, or at another mutually agreeable site or sites; all
homes will be compatible with the neighborhood in style and value; at least six of
the homes will be affordable to Iow- and moderate-income individuals through
CDBG and HOME funding previously authorized and appropriated; and in order for
the BRHDC to undertake these activities, authorization is needed by Council to
execute an agreement with the BRHDC, which does not constitute a commitment by
the City to provide future funding to the project.
The City Manager recommended that she be authorized to execute the 2001-02
CDBG/HOME Agreement with the BRHDC, to be approved as to form by the City
Attorney.
Mr. Harris offered the following resolution:
(#35629-110501) A RESOLUTION authorizing the appropriate City officials to
enter into the 2001-02 Community Development Block Grant (CDBG) and HOME
Investment Partnerships Program (HOME) Agreement with the Blue Ridge Housing
Development Corporation, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 65, page 228.)
Mr. Harris moved the adoption of Resolution No. 35629-110501. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
PURCHASE/SALE OF PROPERTY-DONATIONS/CONTRIBUTIONS-CITY
PROPERTY-GREENWAY SYSTEM-WESTERN VIRGINIA LAND TRUST-BICYCLISTS:
The City Manager submitted a communication advising that in 1999, the Roanoke
Valley Greenway Commission completed the first segment of the Lick Run Greenway
bicycle/pedestrian lane from the 1-581 Interchange to Valley View; the next phase
which runs from the 1-581 Interchange to Court Street has recently been completed;
the final phase will extend the greenway from Court Street to The Hotel Roanoke; the
greenway is a part of the city-wide greenway system which was identified in the
City's Comprehensive Plan, Roanoke Vision 2005, as a potential greenway corridor
and is supported by the citizens of Roanoke; and each portion is being constructed
as funds become available.
157
It was further advised that greenway property is identified by Official Tax No.
2240103 and contains 14.461 acres, which is also described as New Lot 1 on the Plat
of Survey for Shenandoah Limited Partnership Property of Roanoke Foundation for
Downtown, Inc.; and the Western Virginia Land Trust, on behalf of the Roanoke
Valley Greenway Commission, is ready to donate the property to the City.
The City Manager recommended that she be authorized to execute the
appropriate documents to accept the donation of property, in a form to be approved
by the City Attorney.
Mr. Harris offered the following emergency ordinance:
(#35630-110501) AN ORDINANCE authorizing the City Manager to execute and
attest the appropriate documents for the acquisition of all property rights necessary
for the construction of the second phase of the Lick Run Greenway, upon certain
terms and conditions; and dispensing with the second reading of this ordinance by
title.
(For full text of Ordinance, see Ordinance Book No. 65, page 229.)
Mr. Harris moved the adoption of Ordinance No. 35630-110501. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................ -0.
PURCHASE/SALE OF PROPERTY-POLICE DEPARTMENT-
BUILDINGS/BUILDING DEPARTMENT-HUMAN DEVELOPMENT-
HOUSING/AUTHORITY: The City Manager submitted a communication advising that
the "Good Neighbor" program of the U. S. Department of Housing and Urban
Development (HUD) involves houses that have been offered for sale unsuccessfully
for six months; such property is offered to the local government for one dollar, on
condition that the property be used to further neighborhood improvement; HUD has
offered two properties to the City; i.e.: 1224 Rorer Avenue, S. W., and 719 Dale
Avenue, S. E., and is anxious to close on the sale.
It was further advised that the Rorer Avenue building is a large duplex, which
has been vacant for several years and requires major rehabilitation, estimated to
cost $100,000.00-120,000.00; the Dale Avenue property is a single-family building
needing moderate renovation (estimated $30,000.00);
158
plans call for both properties to be transferred to Blue Ridge Housing Development
Corporation (BRHDC) after the City acquires the properties, and for BRHDC to
renovate the properties for reuse; both apartments in the Rorer Avenue propertywill
be offered to police officers at dramatically reduced rents as a recruiting inducement
for new recruits and to benefit an older neighborhood through the presence of
positive role models; and the Dale Avenue structure will be repaired and marketed
for sale initially to police officers and school teachers before the general public.
It was explained that authority is needed to acquire the two properties from
HUD; and at a later date, after the required review process and public hearing,
Council will be requested to consider a modification to the Consolidated Plan to
provide loan financing to BRHDC for the renovation of 1224 Rorer Avenue, S. W., and
to convey both properties to the Blue Ridge Housing Development Corporation.
The City Manager recommended that she be authorized to purchase from
HUD, on behalf of the City, those properties located at 1224 Rorer Avenue, S. W.,
and 719 Dale Avenue, S. E., for the sum of one dollar each, plus additional costs
associated with the purchase, estimated to be approximately $300.00 each, as
approved by the City Attorney.
Mr. Harris offered the following emergency ordinance:
(#35631-110501) AN ORDINANCE authorizing the City Manager to execute and
attest the appropriate documents for the acquisition of certain properties from the
U. S. Department of Housing and Urban Development for community development
and neighborhood revitalization; upon certain terms and conditions; and dispensing
with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 230.)
Mr. Harris moved the adoption of Ordinance No. 35631-110501. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
COMMITTEES-COMMUNITY CORRECTIONS RESOURCES BOARD: The City
Manager submitted a communication advising that the General Assembly amended
state law, effective October 1, 2001, regarding the Regional Community Criminal
Justice Board; maximum size of the Board has been reduced from 25 to 20
members, and pertinent statutes have been recodified from §53.1-180, et seq. to
159
§9.1-173, et. seq.; this multi-jurisdictional Board manages local pretrial services or
community-based probation programs; no local funding is required as a condition
of the City of Roanoke's participation; and the City of Salem serves as the program's
fiscal agent.
It was further advised that each participating locality is to reconstitute the
Board and, generally, reappoint current members; and the current Board is changed
only in that two previously appointed members from other jurisdictions will no
longer serve, and seven persons have been added to the Board from other
jurisdictions.
The City Manager recommended that Council adopt a resolution to implement
statutory changes and to reconstitute the Board with appointments as set forth in
the resolution.
Mr. Hudson offered the following resolution:
(#35632-110501) A RESOLUTION of the Council of the City of Roanoke,
establishing, by joint action of the Boards of Supervisors of the Counties of
Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils
of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem, the
membership of the Court-Community Corrections Regional Community Criminal
Justice Board to serve the region composed of those Counties and Cities.
(For full text of Resolution, see Resolution Book No. 65, page 231.)
Mr. Hudson moved the adoption of Resolution No. 35632-110501. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: CouncilMembers Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................ 0.
CITY CODE-SOLICITATION/PANHANDLING: The City Manager submitted a
communication advising that in the past few months, several community meetings
have been held which addressed the issue of on-going panhandling in all areas of
the City; meeting's were attended by representatives of Downtown Roanoke, Inc.,
several community-social service agencies, and law enforcement personnel;
panhandling (soliciting) is presently addressed in Section 21-44: Solicitations and
sales; prohibited acts, Code of the City of Roanoke (1979), as amended; and
panhandling is considered a Class 3 misdemeanor, which means the panhandler
receives no jail time and only has to pay a "fine".
160
It was further advised that it was apparent to persons attending the meetings
that the City needs to implement more enforcement possibilities for panhandling and
that the degree of punishment for panhandling be more severe, thus, deterring those
involved in criminal panhandling; meeting participants proposed that the City Code
addressing "panhandling" be expanded to determine prohibited conduct; the
ordinance, for example, prohibits panhandling and the solicitation of goods and
services in an aggressive manner, prohibits panhandling and soliciting sales of
goods and services within 15 feet of a bank entrance or exit, and prohibits
solicitation from anyone who is in a motor vehicle in traffic on a public street; the
ordinance further clarifies that solicitation will not be permitted in any street, on any
median, orwhile in or on ramps or exit ramps; and with the proposed revision to the
present City Code, panhandling can be considered a Class 2 misdemeanor which
may be punishable by jail time versus a "fine".
The City Manager recommended that Council repeal Section 21-44,
Solicitations and sales; prohibited acts of the Code of the City of Roanoke (1979),
as amended, to be replaced by Section 21-44.1, Aggressive Solicitation and Sales;
Definitions; Prohibited, Acts and Penalties, which allows the City Code to be more
specific as to what conduct is prohibited and providing for a Class 2 misdemeanor.
Mr. Carder offered the following emergency ordinance:
(#35633-110501) AN ORDINANCE amending Article I, In General, of Chapter 21,
Offenses - Miscellaneous, of the Code of the City of Roanoke, (1979), as amended,
by REPEALING §21-44, Solicitations and sales; prohibited acts; by adding new §21-
44.1, entitled Aggressive Solicitations and Sales; Definitions; Prohibited Acts and
Penalties; and providing for an emergency.
Mr. Carder moved the adoption of Ordinance No. 35633-110501. The motion
was seconded by Mr. Harris.
Vice-Mayor Carder inquired about panhandling in the area of ATM machines;
whereupon, the City Attorney advised that an earlier draft of the ordinance made
panhandling illegal within 15 feet of an ATM machine; however, questions were
raised since the proposed language could have an impact on market stalls that are
located in close-proximity to the ATM machine on the City Market. He stated that
following further consideration, a provision was added to the proposed measure that
will prohibit panhandling within 15 feet of ATM machines; whereupon, a revised
measure was presented which adds the definition of ATM machines and prohibits
panhandling within 15 feet of an ATM machine.
161
Mr. Bestpitch expressed concern with regard to the ordinance as a whole. He
stated that the majority of those persons who are creating problems are those
individuals with a history of substance abuse, mental illness or both, and
incarceration for this group of citizens may not have the same deterrent effect. He
called attention to continuing problems with deinstitutionalization by large state
institutions related to substance abuse and mental illness, with the promise of
increased community based services to meet the needs of this segment of the
population, but without State funding to provide the needed community based
services. He stated that although he does not favor panhandling, there is a need to
provide more resources, such as law enforcement officers and additional members
to the City's Homeless Assistance Team. He expressed concern that not enough
effort has been made by the City to insist that the State assume its responsibility of
providing the services that are needed to address the root causes of the problem.
Mr. Bestpitch advised that another area of concern pertains to soliciting
donations while standing on or going into any street or highway, including medians,
on ramps and exit ramps, and spoke in support of a provision that non-profit
organizations would be required to apply for and receive a permit to solicit for bona
fide donations to a recognized charitable endeavor.
Mr. Carder moved that Ordinance No. 35633-110501 be amended to include
provisions with regard to panhandling in the vicinity of ATM machines. The motion
was seconded by Mr. Harris and adopted.
Ordinance No. 35633-110501, as amended, was adopted bythe following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
POLICE DEPARTMENT-CITY CODE-ANIMALS/INSECTS-CIRCUIT COURT-FEE
COMPENDIUM: The City Manager submitted a communication advising that there are
two fees set forth in the City's Fee Compendium in need of revision; i.e.: a change
in the fee for the boarding of animals on their first day of impoundment at the
Roanoke Valley Society for the Prevention of Cruelty to Animals, Inc. (SPCA), and a
change in the fee for background investigation of an applicant for "Conservator of
the Peace"; per the City's Fee Compendium, the SPCA should charge $4.00 for the
first day of boarding fees for impounded domestic animals, and every day thereafter,
the fee is established at $8.75 per day; however, the SPCA has been charging $8.75
for every day of impoundment, and is of the opinion that the daily fee is necessary
for expenses incurred in boarding a domestic animal; and the Fee Compendium did
not set forth a "first day" boarding fee which is consistent with actual SPCA
expenditures.
162
It was further advised that a conservator of the peace provides security of
property and tranquility; to become a conservator of the peace, an individual must
apply through the Circuit Court, which then orders the local law enforcement agency
to investigate the background and character of the applicant; a Circuit Court Judge
of any county or city, in his/her discretion, may appoint one or more special
conservators of the peace who shall serve as such for such length of time as the
court may designate, but not exceeding four years under any one appointment; prior
to granting an application for appointment, the Circuit Court shall order the local
law-enforcement agencyto conduct a background investigation, in accordance with
Section 15.2.1705 (ii), Code of Virginia, of the prospective appointee and to file a
report of such investigation with the Court unless the prospective appointee is a
police officer as defined in Section 9.1-101 of the State Code; Section 19.2-13, Code
of Virginia, states that "the local law-enforcement agency may charge the
prospective appointee a reasonable fee not to exceed the lesser of the actual cost
to the local law-enforcement agency, or $300.00 for the time and costs expended in
preparing the investigative report"; however, the City of Roanokes currently adopted
fee for a background investigation conducted on applicants for "Conservator of the
Peace" is $250.00.
The City Manager recommended that Council establish the City of Roanoke's
fee for the daily boarding of an impounded domestic animal at $8.75 per day; and
further establish the City of Roanoke's fee for the background investigation of an
applicant for "Conservator of the Peace" at the lesser of the actual cost, or $300.00
as permitted by Section 19.2-13, Code of Virginia (1950), as amended.
Mr. Bestpitch offered the following resolution:
(#35634-110501) A RESOLUTION amending the City's Fee Compendium to
reflect the correct service charge made to animal owners for daily boarding fees for
an impounded animal of $8.75 to include the initial day and all days thereafter.
(For full text of Resolution, see Resolution Book 'No. 65, page 237.)
Mr. Bestpitch moved the adoption of Resolution No. 35634-110501. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
163
Mr. Bestpitch offered the following resolution:
(#35635-110501) A RESOLUTION amending the City's Fee Compendium to
comply with the Code of Virginia for fees charged by the Police Department for the
preparation of investigative reports regarding applicants for Conservator of the
Peace appointments.
(For full text of Resolution, see Resolution Book No. 65, page 238.)
Mr. Bestpitch moved the adoption of Resolution No. 35635-110501. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
BONDS/BOND ISSUES-TAXES-ROANOKE CiViC CENTER-RIVERSIDE
CENTRE: The City Manager and the Director of Finance submitted a joint written
report advising that Council approved the issuance of General Obligation Bonds,
totaling $56,245,000.00, pursuant to the Public Finance Act of 1991 of the Code of
Virginia, as follows:
Purpose
Roanoke River Flood Reduction
Shenandoah Garage
Riverside Centre for Research and Technology
Roanoke Civic Center Renovations
Crystal Spring Filtration Plant
Curb, Gutter, Sidewalk Improvements
Roanoke Academy for Math and Science
Stadium/Amphitheater
Total
Amount
7,500,000.00
2,500,000.00
12,000,000.00
3,000,000.00
5,445,000.00
5,000,000.00
4,600,000.00
16~00,000.00
$s62 5,000.00
It was further advised that the City's bond attorney, Hawkins, Delafield &
Wood, has issued an opinion that bonds to be issued for Civic Center improvements
($3 million) and the Riverside Center for Research and Technology ($12 million) meet
the Internal Revenue Code's private activity tests and must be issued as taxable
bonds; private activity bond tests serve to identify arrangements that have the
potential to transfer the benefits of tax exempt financing to private enterprise; based
on current market conditions, it is anticipated that the taxable bonds will be less
than two percentage points more than the tax exempt bonds; and the taxable bonds
and tax exempt bonds will be designated as a separate series with the next issuance
in January, 2002.
164
It was explained that public bids will be requested on a total bond issue of
$56,245,000.00 during the second week of January, 2002; due to varying interest
rates bid throughout the life of the bond issue, the bond maturity schedule and
interest rates must be provided to the City's financial advisors, Branch Banking and
Trust Capital Markets (BB&T), to compute the overall net interest cost; it is proposed
to use the same procedure as in previous bond issuances whereby bids will be
delivered to BB&T's Richmond office via the Internet, and with oversight of certain
City representatives, BB&T will calculate the overall interest rate on the bids for
purchase of the bonds; BB&T and City representatives will review the bids to
determine the responsive bid having the lowest net interest cost; and City
representatives will accept the lowest bid, with an immediate communication to
Council summarizing the bids and acceptance of the bid with the lowest net interest
amount.
The City Manager and the Director of Finance recommended that Council
adopt a resolution which will authorize the sale of $56,245,000.00 of General
Obligation bonds; and authorize the City Manager and the Director of Finance to
award the winning bid and to affix the interest rates to be borne by the bonds.
Mr. Harris offered the following resolution:
(#35636-110501) A resolution authorizing the sale of not to exceed fifty-six
million two hundred forty-five thousand dollars ($56,245,000) principal amount of city
of roanoke, virginia, general obligation public improvement bonds; fixing the form,
denomination and certain other details of such bonds and delegating to the city
manager and the director of finance certain powers with respect thereto; authorizing
the preparation of a preliminary official statement and an official statement and the
distribution thereof; and authorizing such city to execute and deliver a continuing
disclosure certificate of such city relating to such bonds
(For full text of Resolution, see Resolution Book No. 65, page 239.)
Mr. Harris moved the adoption of Resolution No. 35636-110501. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................ -0.
DIRECTOR OF FINANCE:
165
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Director of
Finance submitted the Financial Report for the City of Roanoke for the month of
September, 2001.
There being no questions, without objection by Council, the Mayor advised
that the financial report would be received and filed.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS:
CITY EMPLOYEES: Council at its last regular meeting having tabled a
communication from the City Manager with regard to special military leave pay for
City employees to allow time for the City Manager to respond to a question raised
by a Member of Council; Mr. Harris moved that the matter be removed from the table.
The motion was seconded by Mr. Carder and unanimously adopted.
Mr. Bestpitch offered the following resolution:
(#35637-110501) A RESOLUTION authorizing payment of supplementary
compensation and restoration of certain benefits to employees called to active
military duty.
Mr. Bestpitch moved the adoption of Ordinance No. 35637-110501. The motion
was seconded by Mr. Harris.
The City Manager submitted a communication advising that military leave at
full pay is limited to 15 working days per Federal fiscal year for employees of the City
of Roanoke who are military reservists called to active duty; special Council action
was taken in '1991 for the Desert Storm operation and in 1997 for the Bosnia effort
to provide any difference between military reservists' pay and the current level with
the City of Roanoke; and there are 35 reservists in 13 departments within the City of
Roanoke engaged in full-time employment.
The City Manager recommended that Council approve special policy to pay
military reservists who are called to active duty who serve between October 1,2001,
and September 30, 2002, the difference between their military base pay (including
any other related compensation received from the military) and pay with the City of
Roanoke in their current job, which supplemental pay will be provided upon request
and with necessary documentation to the Department of Human Resources.
The Mayor raised the issue of requiring 90 days employment with the City of
Roanoke prior to being called to active military duty, in order to qualify for the
military leave pay benefit.
166
The City Manager advised that the Mayor previously requested a determination
as to whether the City could differentiate between reservists, and the question of
whether a person who was employed by the City after the policy is approved would
be eligible for the benefit. Prior to this time, she stated that the Mayor had not
inquired about a specific period of time; therefore, she returned the matter to the
Council agenda as the report was originally prepared because the benefit should be
available to any person in the employment of the City who is called for active
service. She noted that at the present time, only one City employee has been called
to active duty, however, there are approximately 35 City employees who are
reservists. She stated that the recommendation before Council contains no
differential and any person who is a City employee who is called for active duty
would receive the benefit for a period of one year.
Following discussion of the matter, it was the consensus of Council to act on
the resolution and refer the Mayor's suggestion to the City Manager for further study,
report and recommendation to Council, with the understanding that the resolution
can be amended at a later date, if necessary.
Resolution No. 35637-110501 was adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
EASEMENTS- NEWSPAPERS: Council at its last regular meeting on
Thursday, October 18, 2001, having tabled an ordinance authorizing the vacation of
an easement on property identified as Official Tax Nos. 1011001, 1011002, 1011003,
and 1011004, adjacent to Second Street, S. W., upon certain terms and conditions,
in connection with the Times World Corporation expansion project, Mr. Harris moved
that the ordinance be removed from the table. The motion was seconded by Mr.
Carder and unanimously adopted.
Mr. Harris offered the following ordinance:
(#35638-110501 ) AN ORDINANCE authorizing the vacation of an easement on
property identified as Official Tax Map Nos. 1011001,1011002, 1011003, and 1011004
adjacent to Second Street, S. W., upon certain terms and conditions; and dispensing
with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 252.)
167
Mr. Harris moved the adoption of Ordinance No. 35638-110501. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
INTRODUCTION
RESOLUTIONS:
AND CONSIDERATION OF ORDINANCES AND
COUNCIL: Mr. Harris offered the following resolution:
(#35639-110501) A RESOLUTION cancelling the work session meeting of the
Council of the City of Roanoke scheduled for Monday, December 31, 2001, at
12:15 p.m.
(For full text of Resolution, see Resolution Book No. 65, page 253.)
Mr. Harris moved the adoption of Resolution No. 35639-110501. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson, White
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ACTS OF ACKNOWLEDGEMENT-CITY GOVERNMENT-COMMUNICATIONS
DEPARTMENT: Vice-Mayor Carder advised that the City of Roanoke earned first
place in the 75,000 - 125,000 population range in the nation's first study on digital
technology in City government, the Digital Cities Survey. He explained that the
survey examined how cities are using information technology to deliver services to
citizens, as conducted by the Center for Digital Government, Government
Technology Magazine, and commended the City Manager and City staff on their
outstanding achievements.
168
EASEMENTS-NEWSPAPERS: Council at its regular meeting on Thursday,
October 18, 2001, having tabled an ordinance permanently vacating, discontinuing
and closing a portion of Salem Avenue, S. W., near its intersection with Second
Street, Mr. Bestpitch moved that the ordinance be removed from the table. The
motion was seconded by Mr. Harris and adopted.
Mr. Bestpitch offered the following ordinance:
(#35640-110501) An ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance.
(For full text of ordinance, See Ordinance Bok No. 65, page 254.)
Mr. Bestpitch moved the adoption of Ordinance No. 35638-110501. The motion
was seconded by Mr. Harris.
The City Manager was requested to clarify those measures relating to the
Times World Corporation expansion project, to explain the $500,000.00 investment
by the City, and how the investment compares with an economic development
incentive that might be offered to any other business proposing to make a $31
million investment in the community.
The City Manager advised that the Times World Corporation expansion project
represented an opportunity to retain 450 jobs in the downtown area and to
experience a significant investment which would generate additional tax revenues
to the City. Were the Times World Corporation to leave the City of Roanoke, she
stated that there would be a loss of approximately $150,000.00 of taxes paid
annually on items other than real estate; and the $31 million investment that the
Roanoke Times plans to make will generate approximately $1.5 million of additional
revenue to the City in the first five years of operation. She explained that on
economic development prospects, the City looks at revenue to be generated by the
new or expanded business which is used as an incentive and the sharing of those
increased benefits or revenues, with the City regaining the larger portion, therefor,
the $500,000.00 grant to the Times World Corporation was the City's response to a
request for incentives and represents an amount payable over a three year period.
She further explained that after the new plant is operational and with the
understanding that these additional revenues of $1.5 million will, in fact, be
generated, the City would, through the Industrial Development Authority as its
agent, provide $250,000.00 in the first year, $150,000.00 in the second year and
$100,000.00 in the third year upon completion of the project.
169
She added that the Citywill receive revenues in excess of these amounts which will
be used to support various programs and activities that the Council, on an annual
basis, approves through its budgetary process. She stated that the amount
provided to businesses as incentives vary based upon the number of new jobs to be
created, and revenues to be generated which can range from as little as ten per cent
to as much as 50 per cent. She explained that the amount that was determined by
the Times World Corporation expansion project was appropriate given the revenues
and the job retention that will result in the City of Roanoke.
Ordinance No. 35640-110501 was adopted by the following vote:
AYES: Council Members: Wyatt, Bestpitch, Carder, Harris, Hudson, White,
and Mayor Smith ............................................................................................... 7.
NAYS: None ........................................................................................... 0.
At 3:50 p.m., the Mayor declared the meeting in recess for four closed
sessions.
COUNCIL: The meeting reconvened at 4:05 p.m., with Vice-Mayor Carder
presiding. Mr. Harris moved that Council override the decision of the Chair to recess
the Council meeting for four Closed Sessions and that the Council meeting
reconvene in public session. The motion was seconded by Mr. Bestpitch and
adopted, Mayor Smith not voting.
CITY MANAGER COMMENTS:
POLICE DEPARTMENT-SOLICITATIONS/PANHANDLING: The City Manager called
attention to numerous discussions with law enforcement personnel and the City's
Homeless Assistance Task Force with regard to concerns expressed eariler in the
meeting by Council Members and others in response to panhandling,(solicitation)
in the downtown Roanoke area.
BONDS/BOND ISSUES: The City Manager advised that certain members of the
City staffwill be in New York City later this week attending meetings with three bond
rating agencies with regard to the City's rating for the bond issue that was
previously approved by Council pursuant to Resolution No. 35636-110501, and it is
anticipated that the City will go to the bond market in early 2002.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor advised that
Council sets this time as a priority for citizens to be heard; and matters requiring
referral to the City Manager will be referred, without objection by Council, for
response, report and recommendation to Council.
170
At this point, he stated that television coverage of the Council meeting will be
concluded.
FIRE DEPARTMENT-EMERGENCY SERVICES: Ms. Helen E. Davis, 35 Patton
Avenue, N. E., expressed concern with regard to the Business Plan for Fire/EMS as
submitted by the Fire Chief. Inasmuch as there are numerous questions, she
suggested that the Virginia Department of Fire Programs be requested to conduct
an independent and impartial evaluation of the Roanoke City Fire/EMS Business
Plan.
PAY PLAN-COUNCIL: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E.,
addressed Council with regard to City Council's pay increase which was approved
earlier in the meeting. She stated that it is unfair for Council to compare itself with
City employees who are held accountable by supervisors for their job performance.
She inquired as to the procedure to be followed by citizens in order to hold Council
Members accountable for their actions, and the procedure for removing Council
Members from office if citizens are displeased with their job performance, barring
a Councilmanic election.
At 4:10 p.m., the Vice-Mayor declared the meeting in recess for four Closed
Sessions.
At 5:40 p.m., the meeting reconvened in the Council Chamber, with Mayor
Smith presiding, and all Members of the Council in attendance, with the exception
of Council Member White, who left the meeting during the Closed Session.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Bestpitch
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member White was absent.)
171
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT COMMISSION
(ALLEGHANY REGIONAL COMMISSION): The Mayor advised that there is a vacancy
on the Roanoke Valley-Alleghany Regional Commission created by the resignation
of Donald S. Caldwell, for a term ending June 30, 2003, and called for nominations
to fill the vacancy.
Mr. Bestpitch placed in nomination the name of William H. Carder.
There being no further nominations, Mr. Carder was appointed as a member
of the Roanoke Valley-Alleghany Regional Commission, to fill the unexpired term of
Donald S. Caldwell, resigned, ending June 30, 2003, by the following vote:
FOR MR. CARDER: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson
and Mayor Smith ............................................................................................ -6.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: The Mayor
advised that there is a vacancy on the Roanoke Arts Commission created by the
resignation of Sherlie Doherty, for a term ending June 30, 2003, and called for
nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Courtney A. Penn.
There being no further nominations, Ms. Penn was appointed as a member of
the Roanoke Arts Commission to fill the unexpired term of Sherlie Doherty, resigned,
ending June 30, 2003, by the following vote:
FOR MS. PENN: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson
and Mayor Smith ............................................................................................... 6.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised that there is
a vacancy on the Board of Zoning Appeals created by the resignation of Willard G.
Light, for a term ending December 31, 2002, and called for nominations to fill the
vacancy.
172
Mr. Harris placed in nomination the name of William D. Poe.
There being no further nominations, Mr. Poe was appointed as a member of
the Board of Zoning Appeals, to fill the unexpired term of Willard G. Light, resigned,
ending December 31, 2002, by the following vote:
FOR MR. POE: Council Members Wyatt, Bestpitch, Carder, Harris, Hudson and
Mayor Smith ..................................................................................................... -6.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER: The Mayor
advised that there is a vacancy on the Roanoke Civic Center Commission created
by the death of Edward Lambert, for a term ending September 30, 2003, and called
for nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of Stuart G. Boblett, II1.
There being no further nominations, Mr. Boblett, was appointed as a member
of the Roanoke Civic Center Commission to fill the unexpired term of Edward
Lambert, deceased, ending September 30, 2003, by the following vote:
FOR MR. BOBLETT: Council Members Wyatt, Bestpitch, Carder, Harris,
Hudson and Mayor Smith ................................................................................ 6.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-ARCHITECTURAL REVIEW BOARD: The
Mayor advised that the terms of office of Alison S. Blanton and Lawrence Johns as
members of the Architectural Review Board will expire on October 1, 2001, and a
vacancy exists for a term ending October 1, 2001, and called for nominations to fill
the vacancies.
Mr. Bestpitch placed in nomination the names of Alison S. Blanton and James
Schlueter.
There being no further nominations, Alison S. Blanton was reappointed and
James Schlueter was appointed as members of the Architectural Review Board, for
terms ending October 1, 2005, by the following vote:
173
FOR MS. BLANTON AND MR. SCHLUETER: Council Members Wyatt,
Bestpitch, Carder, Harris, Hudson and Mayor Smith .............................................. 6.
(Council Member White was absent.)
There being no further business, the Mayor declared the meeting adjourned
at 5:45 p.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
Office of the City Manager
January 7,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Roanoke River Flood Reduction Project -
Subdivision and Conveyance of Property
Rights
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on the proposed conveyance of property rights. This is to request that a public hearing be
advertised on the above matter for Council's regular meeting to be held on Tuesday, January 22,
2002. A full report will be included in the January 22, 2002', agenda material for your consideration.
Respectfully submitted,
'Darlene L. Burrr,~am
City Manager
DLB/SEF
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va.us
Office of the City Manager
January 7,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Lease of Air Rights Over Second Street, SW
Request of Times-World Corporation
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on the proposed conveyance or lease of property rights. This is to request that a public
hearing be advertised on the above matter for Council's regular meeting to be held on Tuesday,
January 22, 2002. ^ full report will be included in the January 22, 2002, agenda material for your
consideration.
Respectfully submitted,
~ , ..... .... ~.:/~o ,_./_~
D'arlene L. Burctlam
City Manager
DLB/SEF
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci. roanoke.va.us
Office of the City Manager
January 7,2002
The Honorable Ralph K. Smith, Mayor
The Honorable William Carder, Vice Mayor
The Honorable William Bestpitch, Council Member
The Honorable Nelson Harris, Council Member
The Honorable Alvin Hudson, Council Member
The Honorable William White, Council Member
The Honorable Linda Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Lease of Commonwealth Building
The General Services Administration (GSA) of the Federal Government currently leases
space within the Commonwealth Building. GSA uses the second floor of the building for
Federal Bankruptcy Court and it's affiliated offices. The lease also includes one office on the
first floor. The current lease expires January 31,2002. The GSA is interested in extending
the current lease of this space for one year, with the same terms as the current lease. The
current lease rate is $6.50 per square foot plus $3.93 per square foot for operating costs
(increased annually based on consumer price index) with an annual rent amount of
$129,549.60.
Recommend Action:
Authorize the scheduling and advertising of this matter for public hearing on your January 22,
2002 agenda.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:slm
C:
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Beth Neu, Director of Economic Development
Dana Long, Chief of Billings and Collections
Lynnis Vernon, Manager, Facilities Management
CM01-00285
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke .va ,us
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 17, 2002
File #20-110
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Sergeant C. A. Karr
1164 Clearfield Road, S. W.
Roanoke, Virginia 24015
Dear Sgt. Karr:
Your communication tendering your resignation as a member of the Towing Advisory
Board, effective September 18, 2001, was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
On motion, duly seconded, and adopted, the communication was received and filed and
your resignation was accepted.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Towing Advisory Board from
October 16, 2000 to September 18, 2001. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely, 1~i~~..
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Thomas A. Wood, Secretary, Towing Advisory Board, Woods Towing and
Recovery/Tanglewood Towing, 418 Washington Avenue, Vinton, Virginia 24179
Stephanie M. Moon, Deputy City Clerk
Cll¥ cLERkS OFF~'CE
December 24, 2001
Mary Parker
City Clerk
City of Roanoke
Effective September 18, 2001, I hereby resign from the Wrecker Advisory Board
due to a reassignment of duties.
Council will be asked in the near future to appoint Harold F. Wallick to take my
place on the Board.
Sincerely,
Sgt. C. A. Karr
Roanoke City Police Department
CAK/j
POLICE DEPARTMENT, 309 THIRD STREET, S.W., ROANOKE, VIRGINIA 24011
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #15-72-110-230-249
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Christopher L. Chittum, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Chittum:
This is to advise you that James Schlueter has qualified as a member of the Architectural
Review Board for a term ending October 1,2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.02XJanuary 7, 2001 correspondence.wpd
'01 1~14 A8:22
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
i, James Schlueter, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Architectural Review Board for a term ending October 1, 2005,
according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this~'~' day ~ (:~, 2001.
ARTHUR B. CRUSH, III, CLERK
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
January 9, 2002
File #15-72-110-230-249
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Mark S. McConnel, Chair
Roanoke Arts Commission
546 Camilla Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. McConnel:
This is to advise you that Robert Humphreys has qualified as a member of the Roanoke
Arts Commission for a term ending June 30, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc~
Judith M. St. Clair, Secretary, Roanoke Arts Commission
Stephanie M. Moon, Deputy City Clerk
H:~Agenda.02XJanuary 7, 2001 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert Humphreys, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term ending
June 30, 2004, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this ) ~ day of ~ 4, c 2001.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:\CKMH lLA. genda.01XJuly 2,200l correspondenc.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #15-72-110-230-249
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Teresa I. McDaniel, Secretary
Advisory Board of Human Development
Roanoke, Virginia
Dear Ms. McDaniel:
This is to advise you that Cheri W. Hartman has qualified as a member of the Advisory
Board of Human Development for a term ending November 30, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:LAgenda.02XJanuary 7,200l correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Cheri W. Hartman, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Advisory Board of Human Development for a term
ending November 30, 2005, according to the I~est of my ability. I swear or affirm.
Subscribed and sworn to before me this ~)~ay of~_/~'& ~. 2001.
ARTH~.. RUSH, I~
BY _.Z'/~g,~,~.~ / ~"'~ ..~, DEPUTY CLERK
H:kAgenda.01 kDecember 3,2001 correspondance.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #192
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35699-010702 designating the procurement method
known as competitive negotiation, rather than the procurement method known as
competitive sealed bidding, to be used for the procurement of a ticket service provider to
provide computerized ticketing and related services for the City's Civic Facilities; and
documenting the basis for this determination.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc: James D. Grisso, Director of Finance
George C. Snead, Jr., Acting Director, General Services
Barry L. Key, Director, Office of Management and Budget
James M. Evans, Director, Civic Facilities
Robert L. White, Manager, Purchasing
H:~Agenda.02XJanuary 7,2001 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of January, 2002.
No. 35699-010702.
A RESOLUTION designating the procurement method known as competitive negotiation,
rather than the procurement method known as competitive sealed bidding, to be used for the
procurement of a ticket service provider to provide computerized ticketing and related services for
the City's Civic Facilities; and documenting the basis for this determination.
WHEREAS, the City seeks to obtain proposals from various ticket service providers to
provide computerized ticketing and related services for the City's Civic Facilities; and
WHEREAS, this Council finds that use of the procurement method of competitive negotiation
for such services will allow for consideration of appropriate factors, which may include, but not be
limited to such factors as experience, qualifications, the cost of such services, references, the type of
computer hardware and software to be used, the ticketing outlet network, the telephone sales
network, credit card capability, equipment installation, maintenance and repair, employee training,
customer responsiveness, accounting procedures, and the ability to provide the services required by
the City, all of which are important to a determination of which provider the City should use to
provide such services; and
WHEREAS, City Council is of the opinion that such services should be procured by
competitive negotiation rather than competitive sealed bidding.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Pursuant to {}23.1-4(e), Code of the City of Roanoke, (1979), as amended, this
Council finds that the procurement method known as competitive sealed bidding is not practicable
I:\Clerk\cce~:j civic ce~ate~ tgcketii~j ~erv/c~.lq~d ]
and/or is not fiscally advantageous to the public, for the reasons set forth above, for obtaining a ticket
service provider to provide computerized ticketing and related services for the City's Civic Facilities.
2. City Council directs that the procurement method known as competitive negotiation
for other than professional services shall be used for the procurement of proposals for obtaining an
agreement with a ticket service provider to provide computerized ticketing and related services for
the City's Civic Facilities, all as more fully set forth in the City Manager's letter to this Council dated
January 7, 2002.
3. This Resolution documents the basis for City Council's determination.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #60-200-405
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, Council Member Wyatt requested a report on the number of consultants
presently under contract by the City, the dollar amount of each contract, and the
percentage of the City's total budget which is devoted to consulting fees. She further
requested that the information be available for discussion during fiscal year 2002-03
budget study.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
James D. Grisso, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.02XJanuary 7, 2001 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #192
Stephanie M. Moon
Deputy City Clerk
Sheila N, Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, Mayor Smith requested a list of potential vendors with regard to
competitive negotiation for a ticketing services agreement at City Civic Facilities.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
George C. Snead, Jr., Acting Director, General Services
Barry L. Key, Director, Office of Management and Budget
James M. Evans, Director, Civic Facilities
Robert L. White, Manager, Purchasing
H:~genda.02~January 7, 2001 con'espondence.wpd
Office of the City Manager
January 7,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Competitive Negotiation
for Ticketing Services
Agreement at City Civic
Facilities
Background:
The City's current Agreement for the provision of ticketing services at the
Roanoke Civic Center expires on February 2, 2002.
The City desires the opportunity to consider entering into a contractual
agreement with a ticket service provider to provide computerized ticketing
services for the City's Civic Facilities.
Although the sealed bid method of procurement would normally be used, it is not
practicable and/or fiscally advantageous to the public in this case. The
experience, qualifications, and ability to provide the services required are of
equal, if not greater, importance than the cost. Issues of technology, computer
hardware and software, ticket outlet network, telephone sales network, and credit
card capability are of significant importance to a successful ticketing operation.
Additional issues, other than price, include equipment installation, maintenance
and repair, employee training, customer responsiveness, and accounting
procedures. Therefore, the process of competitive negotiation using the request
for proposal process has been identified as the best method for procurement of
these services.
Considerations:
The Code of the City of Roanoke provides, as an alternate method of
procurement to using the bid process, a process identified as "competitive
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 ~'540) 853-2333 FAX (540) 853-1138
C ityWeb :www. ci, roanoke ,va, us
Honomble Mayorand Members of Council
January 7,2002
Page 2
negotiation." Prior approval by Council is necessary before the alternate method
may be used. See City Code Section 23.1-4 (e). This method will allow for
negotiations with two (2) or more providers to determine the best qualified at the
most competitive price or rate.
Recommended A~ion:
City Council authorize the use of competitive negotiation as the method to secure
a Ticket Service provider as identified in this letter.
Respectfully submitted,
Darlene L. Bur.'am
City Manager
DLB:jme
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Assistant City Manager for Operations
Barry L. Key, Director of OMB
Robert L. White, Purchasing Manager
James M. Evans, Director of Civic Facilities
#CM01-00289
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #60-165-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35700-010702 amending and reordaining certain
sections of the 2001-02 Grant Fund Appropriations, providing for appropriation of
$100,000.00 in connection with a grant agreement with the Virginia Department of Housing
and Community Development for derelict structures funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
W. Daniel Webb, Acting Housing Development Coordinator
Barry L. Key, Director, Office of Management and Budget
H:L&genda.02klanuary 7,2001 corrcspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of January, 2002.
No. 35700-010702.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Community Development $ 5,216,277
Derelict Structures Fund Grant FY02 (1-2) ........................100,000
Revenues
Community Development $ 5,216,277
Derelict Structures Fund Grant FY02 (3) ......................... 100,000
1) Warehouse Row
Renovation
2) Gilmer Neighborhood
Renovation
3) Derelict Structures
Fund Grants
(035-610-5252-5325)
(035-610-5252-5326)
(035-610-5252-5252)
50,000
50,000
100,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
Janua~ 7,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Appropriation of Derelict Structures Funds
The Derelict Structures Fund (DSF) is a program funded by the General
Assembly to assist with the removal or renovation of badly deteriorated
properties. The Virginia Department of Housing and Community Development
(DHCD) solicited proposals for the program in the summer of 2000.
On August 7, 2000 City Council authorized the City Manager to submit a funding
proposal to DHCD for $100,000, authorizing the execution of any and all requisite
documents accepting the grant; and authorizing execution of agreements with
Two B Investments and the Northwest Neighborhood Environmental
Organization (NNEO) for the renovation of:
113 Norfolk Avenue SW on Warehouse Row. The Warehouse is
being renovated by Two B Investments (Bruce Brenner) for use as
high-tech offices.
525, 526 and 532 Loudon Avenue NW are in the Gilmer
neighborhood. These properties are being renovated by NNEO for
residential use.
A grant agreement accepting the funds with DHCD was executed on May 29,
2001. The agreement of acceptance with DHCD committed the funds for use
exclusively with the Warehouse Row and 500 block of Loudon Avenue, as
proposed. The total amount to be provided from the DSF for the Warehouse is
$50,000 and will be in the form of a 0% loan, and shall be repaid to the City at a
rate of $10,000 per year, beginning one year after completion of the shell
renovations. The total amount to be provided from the DSF for the 500 block of
Loudon is a $50,000 grant.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci. roanoke.va,us
The Honomble Mayorand Membem of Council
January 2,2002
Page 2
Once the projects are completed as proposed, the City will be reimbursed by
DHCD in the amount of $100,000.
Recommended Actions:
Appropriate $100,000 to an account in the Grant Fund to be established by the
Director of Finance, and establish an account receivable and a revenue estimate
in the same amount.
Respectfully submitted,
~""~Dadene L. l~urcham City Manager
DLB:wdw
Attachments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
W. Daniel Webb, Acting Housing Development Coordinator
CM01-00279
CITY OF ROANOKE ·
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #57-60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35701-010702 amending and reordaining certain
sections of the 2001-02 Capital Projects Fund Appropriations, providing for appropriation
of $75,000.00 in connection with master planning and urban design services for
miscellaneous projects to be determined by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Office of Management and Budget
Evelyn S. Lander, Director, Planning, Building and Development
H:XAgenda.02XJanuary 7, 2001 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of January, 2002.
No. 35701-010702.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Community Development $ 5,528,143
Urban Design and Master Services (1) ....................... 75,000
General Government $ 15,310,230
Environmental Issues- PWSC (2) ........................... 2,015,816
1 ) Appropriated from
General Revenue
2) Appropriated from
General Revenue
(008-610-9903-9003)
(008-052-9670-9003)
75,000
(75,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
January 7,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
De,ir Mayor Smith and Members of City Council:
Subject:
Fund Appropriation to New
Capital Account Master Planning
and Urban Design Services
As recommended in Vision 2001-2020, the City's Comprehensive Plan, City staff has
been very involved in encouraging and considering new development opportunities that
are consistent with the Plan, especially with respect to new housing and village centers.
In an effort to move forward in considering new projects, additional technical planning
and architectural assistance is needed to master plan potential development sites and
to help evaluate proposed projects. Many urban cities have similar contracts with
consultants to assist them in the preliminary design and review of development
proposals.
Recently, the City requested proposals from architectural and planning firms to provide
urban design and master planning services for miscellaneous projects to be determined
by the City. Proposals have been received, firms interviewed, and consultant selection
completed. Contracts are to be awarded to RTKL Associaties, Inc. (VVashington, DC)
and to The Lawrence Group (Davidson, NC). The contracts are for one year, with an
option to renew for a second year. The current contract does not exceed $75,000.
Additional funds will have to be appropriated for the second year.
Funding in the amount of $75,000 is available in the "Capitol Projects Fund" account
"environmental issues". City Council approval is required to appropriate funds from a
capital to a new capital account for these professional services.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
Honorable Mayor and Members of Council
January 7, 2002
Page 2
Recommended Action:
City Council appropriate $75,000 from Account No. 008-052-9670, Environmental
Issues, to a new capital project account to be established for the purposes of urban
design and master planning services.
Respectfully submitted,
'Darlene L.
City Manager
DLB:mpf
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of Management and Budget
Evelyn S. Lander, Director, Planning Building and Development
#CM01-00288
JAMES D. GRISSO
Director of Finance
January 7, 2002
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, $.W., Room 461
Re. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Deputy Director
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William O. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT:
November Financial Report
This financial report covers the first five months of the 2001-2002 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 3.81% or $2,142,000 compared to FY01. Variances in specific
categories of revenues are as follows:
General Property Taxes increased 4.34% or $1,085,000. Real estate tax revenues increased 4.5% upon the
collection of the first half installment, due on October 5th. These revenues were budgeted to grow
approximately 3% from FY 01, therefore the status at November 30th is positive. Public service tax revenues
and penalties and interest also grew since FY 01.
Other Local Taxes increased 2.11% or $334,000. Sales tax declined 2.04% or $119,000 from the prior year, a
reflection of the economic decline experienced in recent months. This trend is expected to continue as we move
into the second half of the fiscal year. Gas utility tax decreased due to a mild fall. These decreases are
partially offset by increases in cigarette and transient room taxes. The rates of both taxes increased in FY 02.
The increased cigarette tax revenue will be dedicated to debt service for the series 2002 bonds. The increased
transient room tax revenues are being used to fund an additional contribution to the Roanoke Valley Convention
and Visitors Bureau. Cellular phone utility tax is also up due to the increasing number of subscribers.
Permits, Fees and Licenses are up $133,000 or 40.74% due to increases in rates charged for building, electrical
and plumbing inspections as well as the establishment of new construction-related fees.
Revenue from Use of Money and Property decreased 19.70% or $125,000. Significant lower short term
interest rates and lower General Fund average daily cash balances in the current year cause this decline.
Conversely, rental income from the Commonwealth Building increased.
Hoporable Mayor and Members
Rom~oke City Council Page 2
January 7, 2002
Grants-In-Aid Commonwealth increased $806,000 or 6.49%. Reimbursement from the state for street
construction and maintenance, which is based on the number of lane miles of state highway maintained by the
City, is up from the prior year. Jail block grant revenues are up due to an increased number of state inmates
housed at the City Jail. State funding under the Virginia Juvenile Community Crime Control Act rose due to a
timing difference. Revenue from the State to operate the E-911 wireless system is new this year, as is the
corresponding cost center in the Public Safety expenditure category. These increases are partially offset by a
decline in reimbursement received from the State Compensation Board for shared expenses for the Sheriff due
to a timing difference.
Grants-in-Aid Federal Government decreased $17,000 due to timing differences in the receipt of revenue.
Miscellaneous Revenue decreased $22,000 or 16.80%. In the prior year, a large increase in the volume of used
vehicles necessitated an additional surplus sale, increasing sale proceeds in FY01.
Internal Services are down $28,000 or 6.39% due to decreased engineering and building maintenance billings.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 9.45% or $7,642,000 since FY01. Variances in
individual expenditure categories are discussed as follows:
Judicial Administration expenditures are up $158,000 or 6.92%. Personal service expenditures of the Circuit
Court have increased due to additional law clerk positions, which were established during September of FY01.
Expenditures of the Sheriff and Commonwealth Attorney rose due to increased personal service costs and
charges from the Department of Technology.
Public Safety expenditures increased 5.85% or $1,070,000. Salary costs of the labor-intensive Police and Fire
departments increased, as budgeted. Charges from the Department of Technology to the Police Department
increased. Workers' compensation expenses also rose in the Public Safety category, and these often fluctuate
from year to year based on the given claims of a particular year. The E-911 Wireless cost center is new in
FY02 as are the revenues from the State to conduct this function. Communications expenditures increased due
to scheduled payment of the City's portion of the annual maintenance agreement for the regional radio system.
Health and Welfare expenditures increased 7.25% or $631,000. Mental Health expenditures are up due to
timing differences. Expenditures under the Comprehensive Services Act increased. Salary and client assistance
costs rose in the Social Services department.
Parks, Recreation and Cultural expenditures are up $155,000 or 7.47%. Workers compensation costs are up
in this area, as are charges from the Department of Technology. Personal services expenditures of the Library
and Recreation Departments are also up.
Community Development expenditures increased 20.80% or $367,000 due to the establishment of the
Neighborhood Partnership department as part of the General Fund. This department was included in the Grant
Fund in prior years. Memberships and Affiliations expenditures increased, in part due to increased
contributions to the Roanoke Valley Convention and Visitors Bureau.
Transfer to Debt Service Fund decreased 5.34% or $451,000. Lower principal payments have been required
in the current year and interest expenses have declined as principal balances are amortized.
Hgnorable Mayor and Members
Roanoke City Council Page 3
January 7, 2002
Nondepartmental expenditures increased 129.36% or $5,001,000. These expenditures have risen sharply on a
year-to-date basis due to City Manager initiated procedures of establishing and funding of CMERP projects and
equipment purchases with one City Council report. By appropriating the entire CMERP funding at the
beginning of the fiscal year, these transfers likewise all occur at the beginning of the year, rather than
throughout the year as in the past. Transfers to the Capital Projects, Technology and Fleet Funds were
significantly impacted by this change in policy.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JDG/THT
Attachments
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
NOVEMBER 30, 2001
Transfer
Number Date
General Fund:
C MT-1863 07/30/01
CMT-532 08/09/01
CMT-533 08/09/01
CMT-1176 08/28/01
CMT-1177 08/31/01
CMT-536 10/04/01
C MT-1195 10/04/01
CMT-544 11/20/01
From
Donation to Brain Injury Association
Tipping Fees
Tipping Fees
Deficit in State and Local Hospitalization
Reimbursements
Fees Due to Downtown Roanoke Inc
Related to Farmer's Market
Consultant Payment for Health Care
Renewal
Adoption Incentive Funds
Feasibility Study Related to Proposed Art
Center
Jail
Solid Waste Management
Solid Waste Management
Human Services Support
Contingency*
Residual Fringe Benef'Rs
Income Maintenance
Residual Fringe Benefits
T__qo Amount
Membership and Affiliations $ 5,000
Engineering 568
Building Maintenance 2,270
Hospitalization Program 995
Memberships and Affiliations 15,856
Human Resources 13,000
Social Services-Services 15,089
City Manager 75,000
Total General Fund $ 127,778
Capital Proiects Fund:
CMT-1180 09/05/01
Additional Project Expenses
Available Contingency
Balance of Contingency at July 1,2001
*Contingency Appropriations From Above
Contingency Appropriations Through Budget Ordinances:
BO 35515 08/20101 Drug Prosecutor
BO 35544 09/04/01 Zoning Inspector Positions
Available Contingency at November 30, 2001
Broadway Street Bridge
Contingency
Contingency
First Street Bridge $ 23,550
Total Capital Projects Fund $ 23,550
(15,856)
Transfer to Grant Fund (8,170)
Transfer to Grant Fund (80,996)
$ 394,978
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Revised
July 1 - Nov 30 July I - Nov 30 Percentage Revenue
Revenue Source 2000-2001 2001-2002 of Change Estimates
General Property Taxes $25,021,560 $26,106,444 4.34 % $77,105,366
Other Local Taxes 15,833,200 16,166,871 2.11% 58,016,878
Permits, Feesand Licenses 326,248 459,162 40.74 % 957,150
Finesand Forfeitures 345,961 355,842 2.86 % 1,014,600
Revenue from Use of Money and Property 517,551 415,590 (19.70) % 1,118,330
Grants-in-Aid Commonwealth 12,425,309 13,231,652 6.49 % 46,402,072
Grants-in-Aid Federal Government 17,180 (100.00) % 34,300
Charges for Services 1,223,386 1,166,548 (4.65) % 3,888,997
Miscellaneous Revenue 131,917 109,755 (16.80) % 560,236
Internal Services 433,920 406,172 (6.39) % 2,330,692
Total $56,276,232 $58,418,036 3.81% $191,428,621
Percent of
Revenue
Estimate
Received
33.86%
27.87%
47.97%
35.07%
37.16%
28.52%
30.00%
19.59%
17.43%
30.52%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
Current Fiscal Year
July I - Nov 30 July I - Nov 30 Percentage Unencumbered Revised
2000-2001 2001-2002 of Change Balance Appropriations
$4,887,812
2,447,736
19,351,321
12,116,472
9,332,547
2,228,843
2,133,173
8,002,205
19,161,528
8,866,750
$88,528,387
0.97 %
6.92 %
5.85 %
4.86 %
7.25 %
7.47 %
20.80 %
(5.34)
0.53
129.36
9.45
%
%
%
%
$4,840,677
2,289,333
18,281,033
11,554,547
8,701,303
2,074,002
1,765,831
8,453,298
19,060,602
3,865,867
$80,886,493
$7,882,577
3,896,239
27,360,102
12,735,568
18,045,929
$12,770,389
6,343,975
46,711,423
24,852,040
27,378,476
Percent of
Budget
Obligated
38.27%
38.58%
41.43%
48.75%
34.09%
2,526,498
2,912,464
4,755,341
5,045,637
46.87%
42.28%
4,264,694
26,826,140
4,275,554
$110,725,765
12,266,899
45,987,668
13,142,304
$199,254,152
65.23%
41.67%
67.47%
44,43%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1 - Nov 30 July 1 - Nov 30 Percentage
2000-2001 2001-2002 of Change
$2,962,647 $2,953,430 (0.31) %
15,808,975 14,863,894 (5.98) %
40,387 28,905 (28.43) %
338,714 312,840 (7.64) %
19,060,602 19,161,528 Q53 %
5,457,449 3,998,329 (26.74) %
$43,668,774 $41,318,926 (S.38) %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$9,492,986 31.11%
41,656,787 35.68 %
115,390 25.05 %
1,971,820 15.87 %
45,987,668 41.67 %
5,666,687 NA
$104,891,338 39.39 %
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Ex_oenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July I - Nov 30 July 1 - Nov 30 Percentage Unencumbered Revised
2000-2001 2001-2002 of Change Balance Appropriations
$25,044,251 (7.93)
1,375,021 (13.57)
1,280,652 (0.24)
3,791,081 (1.62)
1,287,205 (24.70)
5,323,609 5.82
5,666,687 3.18
$43,768,506 (5.19)
$27,202,699
1,590,869
1,283,741
3,853,383
1,709,389
5,030,712
5,491,775
$46,162,568
Percent of
Budget
Obligated
$49,609,198 $74,653,449 33.55 %
2,468,138 3,843,159 35.78 %
2,607,194 3,887,846 32.94 %
% 6,565,384 10,356,465 36.61%
% 133,150 1,420,355 90.63 %
% 1,283,892 6,607,501 80.57 %
% 5,666,687 NA
% $62,666,956 $106,435,462 41.12 %
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICE FUND STATEMENT OF REVENUE
Revenue Source
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Total
Year to Date for the Period
July 1 - Nov 30
2000-2001
Current Fiscal Year
Percent of
Revised Revenue
July I - Nov 30 Percentage Revenue Estimate
2001-2002 of Change Estimates Received
$85,762 $84,483 (1.49) % $84,464 100.02 %
423,928 442,743 444 % 2,891,594 15.31%
406,260 541,522 33.29 % 1,545,256 35.04 %
$915,950 $1,068,748 16.68 % $4,521,314 23.64 %
SCHOOL FOOD SERVICE FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July I - Nov 30 July I - Nov 30 Percentage Unencumbered Revised
ExDenditures 2000-2001 2001-2002 of Change Balance Appropriations
Food Services $1,546,415 $1,643,431 6.27 % $2,902,578 $4,546,009
Facilities % 16, 978 16,978
Total $1,546,415 $1,643,431 6.27 % $2,919,556 $4,562,987
Percent of
Budget
Obligated
36.15 %
%
36.02 %
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 2001
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
General Government $15,899,616 $11,829,401 $4,070,215 $1,057,809
Flood Reduction 14,332,065 7,894,180 6,437,885 199,821
Economic Development 24,346,193 17,598,979 6,747,214 764,341
Community Development 5,453,143 2,341,870 3,111,273 533,762
Public Safety 8,252,126 7,118,861 1,133,265 226,388
Recreation 10,561,355 4,813,033 5,748,322 515,918
Streets and Bridges 24,474,373 20,427,595 4,046,778 1,349,410
Storm Drains 2,534,631 1,035,770 1,498,861 163,657
Traffic Engineering 4,426,660 3,699,988 726,672 142,841
Capital Improvement Reserve (2,651,911) (2,651,911 )
Total $107,628,251 $76,759,677 $30,868,574 $4,953,847
$3,012,405
6,238,064
5,982,873
2,577,511
906,877
5,232,404
2,697,368
1,335,204
583,831
(2,651,911)
$25,914,627
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 2001
Elementary Schools Renovation
Middle Schools Renovation
High Schools Renovation
Interest Expense
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$12,732,245 $11,937,962 $794,283 $638,278 $156,005
2,751,455 2,681,287 70,168 38,314 31,854
3,500,000 3,287,669 212,331 155,153 57,178
262,929 263,611 (682) (682)
1,051,271 1,051,271 1,051,271
$20,297,900 $18,170,529 $2,127,371 $831,745
$1,295,626
5
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2001
Interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Regional Mitigation Project
Commonwealth:
VDES - Garden City Mitigation Project
Virginia Transportation Museum - ISTEA
VDES - 1998 Regional Mitigation
Total Intergovernmental Revenue
Revenue from Third Parties:
Vefizon - Brambleton Avenue Signals
Carilion Health Systems - Land Sale
Times-World Corporation - Land Sale
Trigon Insurance - Land Sale
Mill Mountain Visitors Center - Private Donations
Westview Terrace - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Transfers from Water Fund
Transfers from Sewage Fund
Transfers from Management Services Fund
Total Other Revenue
Total
FY 2002
$261,200
8,959
260,667
530,826
19,223
10,143
16,176
45,542
375,000
100
100
375,200
5,147,517
5,147,517
$6,099,085
FY 2001
$790,123
440,578
1,230,701
230,692
3,733
234,425
36,055
1,260
125,110
162,425
3,035,758
2,900
12,600
100,000
3,151,258
$4,778,809
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE $ MONTHS ENDING NOVEMBER, 2001
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
FY 2002
$1,857,497
1,617,874
355,488
9,628
13,101
99,544
9,792
304,107
1,050,938
5,317,969
1,733,448
1,610,555
699,832
4,043,835
1,274,134
94,130
30,360
42,223
(430,729)
(264,016)
$1,0t0,118
FY 2001
$1,607,693
1,486,702
108,529
6,035
12,926
93,031
4,800
185,061
1,489,774
4,994,551
1,642,701
1,446,591
703,871
3,793,163
1,201,388
186,270
26,327
7,207
(469,399)
(2,900)
(252,495)
$948,893
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2001
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Miscellaneous Revenue
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income (Loss)
FY 2002
$3,143,981
333,759
95,105
355,905
60,731
60,951
88,728
4,139,160
883,424
2,339,040
713,751
3,936,215
202,945
92,524
(316,490)
91
(223,875)
($20,930)
FY 2001
$3,163,201
368,069
102,951
383,882
62,901
141,030
31,620
4,253,654
776,866
2,250,180
494,025
3,521,071
732,583
170,689
(322,724)
(12,600)
(164,635)
$567,948
8
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2001
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Facility Fees
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Transfer from Capital Projects Fund
interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY 2002
$99 122
34 015
50 200
26 385
8410
6 006
39 994
17 383
1,038
231,376
10,140
524,069
703,261
596,348
207,663
1,507,272
(983,203)
200,000
385,000
10,711
408
596,119
($387,084_)
FY 2001
$153,895
64,395
43,631
11,536
12,167
19,345
30,439
229,018
9,783
574,209
571,291
555,411
184,029
1,310,731
(736,522)
7,800
29,450
3,921
41,171
($695,351)
9
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2001
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer From General Fund
Interest on Investments
Interest and Fiscal Charges
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Revenue (Expenses)
Net Income (Loss)
FY 2002
$159,217
183,198
92,324
188,887
153,416
56,995
834,037
248,570
227,187
475,757
358,280
32,000
5,676
(207,134)
932
(168,526)
$189,754
FY 2001
$141,180
161,267
87,488
189,067
161,165
27,458
767,625
300,944
226,882
527,826
239,799
130,000
10,721
(217,395)
(226,161)
8,904
(293,931)
($54,132)
10
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2001
Operating Revenues
FY 2002
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
FY 2001
Conference Center
Total Operating Revenues
$ $ 1,366,035 $ 1,366,035 $
1,540,026
1,366,035 1,366,035 1,540,026
Operating Expenses
Personal Services
Fees for Professional Services
Administrative Expenses
Conference Center
Total Operating Expenses
38,840 38,840
26,458 26,458
35,473 35,473
1,090,650 1,090,650
100,771 1,090,650 1,191,421
(100,771) 275,385 174,614
37,471
108,375
791
1,147,499
1,294,136
245,890
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
HRCCC Settlement Proceeds
Interest on Investments
Rent, Taxes, Insurance, and Other
87,500 87,500
87,500 87,500
58,388 58,388
(7,561) (7,561)
233,388 (7,561) 225,827
132,617 267,824 400,441
189,413 68,303 257,716
131,250
131,250
8,000,000
22,065
(14,865)
Net Nonoperating Revenues (Expenses)
8,269,700
8,515,590
266,629
8,248,961
Net Income Before Depreciation
Depreciation Expense/Replacement Reserve
Netlncome (Loss) $ (56,796) $ 199,521 $ 142,725 $
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
11
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2001
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Revenue
Interest Expense
Transfers To Other Funds
Transfers From Other Funds
Other Revenue
Net Nonoperating Revenues
Net Income
TOTALS
Department
of Materials Fleet Risk
Technology Control Management Management FY 2002 FY 2001
$1,746,543 $257,347 $1,468,246 $4,140,198 $7,612,334 $6,576,454
1,746,543 257,347 1,468,246 4,140,198 7,612,334 6,576,454
905,219 27,951 532,685 73,742 1,539,597 1,461,537
605,224 208,112 454,918 4,172,037 5,440,291 4,461,972
213,689 803,352 1,017,041 943,294
1,724,132 236,063 1,790,955 4,245,779 7,996,929 6,866,803
22,411 21,284 (322,709) (105,581) (384,595) (290,349)
67,129 2,596 16,396 160,249 246,370 420,163
(6,363) (21,690) (28,053)
- - (104,000)
2,371,623 421,819 - 2,793,442
10,184 - - 10,184
2,442,573 2,596 416,525 160,249 3,021,943 316,163
$2,464,984 $23,880 $93,816 $54,668 $2,637,348 $25,814
12
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30, 2001
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2001.
BALANCE AT BALANCE AT BALANCE AT
FUND OCT 31, 2001 RECEIPTS DISBURSEMENTS NOV 30, 2001 NOV 30, 2000
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
CONFERENCE CENTER
RKE VALLEY DETENTION COMM
DEBT SERVICE
DEPT OF TECHNOLOGY
MATERIALS CONTROL
MANAGEMENT SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
SCHOOL FOOD SERVICE
FDETC
!GRANT
$1,787,025.75 $9,043,239.16 $13,669,050.35 ($2,838,785.44) $302,525.87
6,332,858.63 717,575.82 194,033.93 6,856,400.52 7,279,281.07
7,292,147.92 1,490,680.99 1,756,679.88 7,026,149.03 6,995,258.41
647,562.73 169,357.42 267,187.46 549,732.69 748,038.91
310,966.84 165,371.89 95,785.35 380,553.38 172,468.68
36,136,704.70 141,265.55 2,492,530.47 33,785,439.78 44,745,638.62
4,112,771.28 3,113.64 16,540.53 4,099,344.39 8,810,759.21
4,242,431.86 533,693.52 2,254,831.63 2,521,293.75 4,126,594.47
13,313,520.52 22,827.69 1,342.58 13,335,005.63 13,375,906.69
5,975,084.69 197,100.10 205,274.83 5,966,909.96 4,026,933.84
225,040.99 118,857.75 59,762.72 284,136.02 43,757.491
0.00 0.00 0.00 0.00 154,423.04;
1,187,569.70 68.84 86,749.46 1,100,889.08 1,154,752.16
(11,688,455.37) 14,192,705.27 14,841,482.58 (12,337,232.68) (11,413,089.26'
12,143,750.65 824,752.55 578,472.46 12,390,030.74 11,602,992.53'
720,549.67 336,644.08 1,266,393.88 (209,200.13) (255,117.07',
11,194,453.23 5,290,604.88 5,893,741.32 10,591,316.79 11,404,663.64
(1,368,340.36) 4,155,068.47 91,507.97 2,695,220.14 2,438,361.98i
(205,907.35) 486,890.52 319,622.29 (38,639.12) (405,019.29
45,801.87 208,023.24 81,308.88 172,516.23 (20,038.45',
1,105,057.65 117,192.47 278,106.27 944,143.85 1,166,448.25
TOTAL
$93,510,595.60 $38,215,033.85 $44,450,404.84 $87,275,224.61 $106,455,540.79
CERTIFICATE
HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 2001.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$15,719.44
1,856,192.23
11,063,381.50
15,975,336.67
24,037,705.27
10,028,956.15
10,000,000.00
445,553.95
13,852,379.40
$87,275,224.61
DATE: DECEMBER 13, 2001
DAVID C. ANDERSON, TF~E~S01~ER~ --
13
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE 5 MONTHS ENDED NOVEMBER 30, 2001
Additions:
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2002
$1,583,316
(5,795,769)
1,184,359
(4,611,410)
(27,521)
(4,583,889)
(3,000,573)
FY 2001
$1,574,897
(12,650,567)
1,939,794
(1)
(10,710,773)
92,408
(10,803,181)
(9,228,284)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund balance November 30
$6,077,742
18,343
6,096,085
(9,096,658)
326,337,980
$317,241,322
$5,300,634
30,906
5,331,540
(14,559,824)
350,929,145
$336,369,321
(1) Reversal of accruals made at June 30, 2001
14
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
NOVEMBER 30, 2001
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2002
($209,353)
318,672,618
1,749
5,434
$318,470,448
FY 2001
($255,182)
337,686,410
1,749
5,097
$337,438,074
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$1,226,673
2,453
1,229,126
326,337,980
(9,096,658)
317,241,322
$318,470,448
$1,068,065
688
1,068,753
350,929,145
(14,559,824)
336,369,321
$337,438,074
15
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #24-184-429
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35702-010702 amending and reordaining §22.1-49.
Optional spousal allowance, of Chapter 22. Pensions and Retirement, of the Code of the
City of Roanoke (1979), as amended, for the purpose of allowing restoration, under certain
terms and conditions, of a retired member's allowance to an amount that would have been
paid to the member had no spousal allowance been elected, and dispensing with the
second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
HSAgenda.02XJanuary 7, 2001 correspondence.wpd
James D. Grisso
January 9, 2002
Page 2
pc:
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
District Court
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable'Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
Darlene L. Burcham, City Manager
Debra W. Caldwell, Retirement Administrator
H:XAgenda.02~January 7, 2001 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of January, 2002.
No. 35702-010702.
AN ORDINANCE amending and reordaining §22.1-49. Optional spousal allowance,
of Chapter 22. Pensions and Retirement, of the Code of the City of Roanoke (1979), as
amended, for the purpose of allowing restoration, under certain terms and conditions, of a
retired member's allowance to an amount that would have been paid to the member had no
spousal allowance been elected, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 22.1-49, Optional spousal allowance, of Chapter 22, Pensions and
Retirement, of the Code of the City of Roanoke (1979), as amended, is hereby amended to
provide for restoration, under certain terms and conditions, of a member's allowance to the
amount which would have been paid to the member had no spousal allowance been elected,
and shall read and provide as follows:
§22.1-49. Optional spousal allowance.
~ Until the effective date of retirement, any member may elect to
convert the retirement allowance otherwise payable to him into an optional
spousal allowance of equivalent actuarial value in accordance with one (1) of
the optional forms set out below. If an optional spousal allowance is selected
and the spouse dies before the member, the member's pension allowance shall,
as of the first day of the next month after the death of the member's spouse, be
increased by an amount equal to the amount by which the pension allowance
I:\Clerk\o-amretspousalallow. 1
was reduced at the date of retirement by virtue of the member's election of a
spousal allowance. The member's spouse, if any, shall be required to sign the
election form designated by the board, when the member applies for
retirement. A spouse must be married to the member at retirement and one (1)
year prior to death of the member or retired member to be eligible for a
spousal allowance. The spousal allowance shall continue until the death of the
spouse. A member's election of an optional spousal allowance shall be
irrevocable, except as permitted below. A spousal benefit shall be reduced by
any workers' compensation benefit as provided for in section 22.1-9. The
optional forms are as follows:
Option 1: A reduced retirement allowance payable during the life of the
retired member, with the provisions that upon his death his reduced retirement
allowance shall be continued and paid to his spouse as he shall have nominated
by written designation duly acknowledgeable and filed with the board at the
time of his retirement; or
Option 2: A reduced retirement allowance payable during the life of the
retired member, with the provision that upon his death three-quarters of his
reduced retirement allowance shall be continued and paid to his spouse as he
shall have nominated by written designation duly acknowledged and filed with
the board at the time of his retirement; or
Option 3: A reduced retirement allowance payable during the life of the
retired member, with the provision that upon his death oneohalfofhis reduced
retirement allowance shall be continued and paid to his spouse as he shall have
nominated by written designation duly acknowledged and filed with the board
at the time of his retirement.
The actuarial factors used to convert as an optional form of payment are as
follows:
[TABLE NOT SET OUT HEREIN]
Should such member die within thirty (30) days after retirement, his optional
election shall not be effective, he shall be considered a member in service at
the time of his death, and the only benefit payable on his account shall be the
nonoccupational death benefit provided in section 22.1-50 reduced by any
retirement allowance payments received by him prior to his death.
H:'uMEASURESXo-am~tspousalallow. I
(b) A retired member who has elected an option described in this section
may, in a manner prescribed by the Board, revoke such election and elect to
receive from the time of notification the retirement allowance to which he
title is
would have been entitled had no option been elected initially and no cost of
living increases been granted in the interim, if (1) the original survivor has
died or (2) a final decree of divorce of the retired member from the original
survivor has been entered which releases both the member and the Ci_ty Plan
from any liability, to or obligation of the Ci_ty Plan to make any payments to the
original survivor.
2. Pursuant to § 12 of the City Charter, the second reading of this ordinance by
hereby dispensed with.
ATTEST:
City Clerk.
H:\MEASURES\o-amretspousalallow. 1
JAMES D. GRISSO
Director of Finance
January 7, 2001
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Subject:
Revision to City Of Roanoke Pension Plan' Employees Supplemental
Retirement System (ESRS).
Dear Mayor Smith and Council Members:
Background:
The provisions of Article III, Employee Supplemental Retirement System, of the City of
Roanoke Pension Plan, currently contain outdated language related to the optional forms of
benefit payments under the terms of this Plan. Specifically, the existing optional forms of
benefits provide for the recalculation of a joint and survivor distribution option in the event the
spouse were to pre-decease the retiree; however, it does not address the instance ofa final
divorce decree.
Because of this, if a retiree who originally elected a joint and survivor annuity form of payment
subsequently divorces, there is no provision to "credit" the retiree for the reduced benefit
amount originally selected even though the final divorce decree releases the retiree (and
Pension Plan) from any liability associated with the ex-spouse's entitlement to any portion of
the retiree payments.
Considerations:
Many retirement plans have modernized their provisions in recent years to reflect current
lifestyles. This more modernized language recognizes that a retiree may originally elect a joint
and survivor form of benefit to provide for his/her spouse; then, subsequently become divorced
from his/her spouse. Currently, the Plan provisions require that the retiree continue to receive
the reduced monthly payment amount even though the divorce decree nullifies a pension
benefit to the ex-spouse.
Honorable Mayor and Members
of City Council
December 13, 2000
Page 2
The retiree is barred by City Code from changing his/her original distribution election since the
Plan provides that such change may only be made in the event of the death of the spouse (not
recognizing divorce).
Recommended Action:
We recommend that a provision be added to the Employee Supplemental Retirement System
that will allow retired members who have elected to receive an optional benefit to revoke such
election; and, to receive from the date of the divorce decree the retirement allowance to which
they would have been entitled had no option been elected initially and divorce decree releases
employer from provision of this retirement benefit. This election could be made in the event (a)
the original survivior had died; and, (b) a final decree of divorce with the retired member from
the original survivor has been entered.
Respectfully submitted,
Director of Finance
C~
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Debra Caldwell, Retirement Administrator
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #58-60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35703-010702 amending and reordaining certain
sections of the 2001-02 General and Risk Management Funds Appropriations, providing
for appropriation and transfer of $250,000.00 in connection with General Fund Balance
Reserve for self-insured liabilities.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Kenneth S. Cronin, Director, Human Resources
Glenn A. Asher, Office of Risk Management
Ann H. Shawver, Manager, Accounting Services
Barry L. Key, Director, Office of Management and Budget
HSAgenda.02XJanuary 7, 2001 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of January, 2002.
No. 35703-010702.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
General and Risk Management Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 General and Risk Management Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) ..................................
Fund Balance
Reserved Fund Balance $ 8,949,214
Reserve for Self-Insured Claims (2) ............................. -0-
$ 71,646,871
71,079,166
Risk Management Fund
Revenues
Nonoperating $
Transfers from Other Funds (3) ................................
Retained Earnings
Reserve for Self-Insured Claims (4) ............................. $
1 ) Transfer to Risk
Management Fund
2) Reserve for
Self-Insured Claims
(001-250-9310-9529)
(001-3327)
250,000
(250,000)
615,000
250,000
4,943,534
3) Transfer from
General Fund
4) Reserve for
Self-Insured Claims
(019-110-1234-1037)
(019-3327)
250,000
250,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Deputy Director
January 7,2002
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Subject: Transfer of General Fund Balance Reserve for Self-Insured Liabilities
Dear Mayor Smith and Members of City Council:
Section 2-188.1 Reserve for self-insured liabilities, Code of the City of Roanoke (1979), as amended,
stipulates that, at the conclusion of each fiscal year, two hundred fifty thousand dollars ($250,000), to the
extent available from any undesignated General Fund balance at the end of such fiscal year, shall be
reserved for self-insured liabilities of the City. The maximum balance of the reserve is three percent of
total General Fund appropriations for the concluded fiscal year. As such, at June 30, 2001; $250,000 was
reserved in the General Fund for self-insured liabilities.
The attached budget ordinance appropriates the $250,000 reserved in the General Fund for self-insured
liabilities to be transferred to the Risk Management FUnd where the remaining self-insurance reserve
exists. The budget ordinance also establishes a revenue estimate in the Risk Management Fund for this
transfer, increasing the Reserve for Self-Insured Liabilities.
We recommend your approval of this budget ordinance.
Director of Finance
JDG/THT/pac
C~
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Kenneth S. Cronin, Director of Human Resources
Glenn A. Asher, Risk Manager
Ann H. Shawver, Manager of Accounting Services
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 9, 2002
File #373-472
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Resolution No. 35704-010702 authorizing execution of an
Amendment of Lease Documents with respect to the Escrow Agreement, dated
January 15, 2001, entered into in connection with an Equipment Lease Purchase
Agreement, under the same date, between Suntrust Leasing Corporation and the City of
Roanoke, providing for acquisition and installation of certain equipment by the City; such
Amendment providing for extension of the disbursement date in the Escrow Agreement
from January 14, 2002, to July 14, 2002.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Jesse A. Hall, Deputy Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:XAgenda.02XJanuary 7, 2001 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of January, 2002.
No. 35704-010702.
A RESOLUTION authorizing execution of an Amendment of Lease Documents with respect
to the Escrow Agreement, dated January 15, 2001, entered into in connection with an Equipment
Lease Purchase Agreement, under the same date, between Suntrust Leasing Corporation and the City
of Roanoke, providing for the acquisition and installation of certain equipment by the City; such
Amendment providing for the extension of the disbursement date in the Escrow Agreement from
January 14, 2002, to July 14, 2002.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized, for and on behalf of the City, to execute an
Amendment of Lease Documents amending the Escrow Agreement, dated January 15, 2001,
between Suntrust Leasing Corporation and the City of Roanoke, in order to extend the disbursement
date in the Escrow Agreement and all other related documents from January 14, 2002, to July 14,
2002, all as more particularly set out in the City Manager's and Director of Finance's letter to
Council dated January 7, 2002.
2. The Lease Purchase Agreement and Escrow Agreement dated January 15, 2001, shall
remain in full force and effect except to the extent of any inconsistency with the Amendment
authorized by this resolution.
3. Such Amendment shall be in such form as is approved by the City Attorney.
ATTEST:
H: \MEASURES \ r- &msunt rust 1 easepurchaseagreement
City Clerk.
City of Roanoke, Virginia
January7,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Subject: Amendment of Escrow Agreement with SunTrust Leasing Corporation
Dear Mayor and Members of City Council:
Background:
City Council adopted Resolution Number 35193 on February 5, 2001 authorizing
execution of a Lease Purchase Agreement with SunTrust Leasing Corporation, and any
other required documents related to the Lease Purchase Agreement.
One of the 'related documents' was the Escrow Agreement entered into as of January 15,
2001 among the City of Roanoke, SunTrust Bank, and SunTrust Leasing Corporation.
Article III Section 3.4 of the Escrow Agreement, Transfers Upon Completion, essentially
required the City to disburse all equipment acquisition funds by January 14, 2002 or
return these funds to SunTrust Leasing Corporation as a prepayment of principal under
the lease.
Current Situation:
The City needs an extension of this required disbursement date in order to finalize
disbursement of funds under the lease. This extension is necessitated by several factors.
The largest portion, $1,353,000, of the $2,503,000 of lease proceeds was dedicated to
fleet replacement. Many of the items selected for funding through the capital lease are
large equipment items that require significant lead-time when ordering and placing into
use. Therefore, approximately $442,000 of the fleet funds are still encumbered at this
time awaiting delivery of equipment.
Another factor impacting our need for an extension is the reallocation of approximately
$217,000 of proceeds originally planned for new equipment for the police building
toward other projects identified in the City's Capital Maintenance and Equipment
Replacement Program (CMERP). This was accomplished by Council action September 4,
2001 and was made possible by the fact that the police building equipment was purchased
at an amount less than the estimated budget. Because we have identified other priority
items to reallocate the proceeds to, the City needs additional time to acquire these items.
Extending the scheduled disbursement date will enable the City to maximize its use of
lease financing as originally planned, as opposed to prepaying lease principal. The City
will continue to earn interest earnings on lease proceeds not yet disbursed. SunTrust
Leasing Corporation agrees to this extension.
Recommendation:
City Council adopt the accompanying resolution authorizing the execution of the Lease
Purchase Amendment with SunTrust Leasing Corporation extending the period of
disbursement of funds under the lease to July 14, 2002.
We would be pleased to answer questions that you may have.
Sincerely,
City Manager
Director o f Finance
DLB/JDG/ahs
Attachment
C.'
William M. Hackworth, City Attorney
Mary F. Parker. City Clerk
George C. Snead, Jr., Assistant City Manager for Operations
Jesse A. Hall, Deputy Director of Finance
Barry L. Key, Director of Management and Budget
SUNTRUST LEASING CORPORATION
AMENDMENT NO. 01
AMENDMENT TO LEASE DOCUMENTS Schedule No. 01
THIS AMENDMENT TO LEASE DOCUMENTS dated as of this 14th day of January, 2001 (this "Amendment"),
by and among SUNTRUST LEASING CORPORATION, its successors and assigns ("Lessor"), and City of Roanoke,
Vi~inia its successors and permitted assigns ("Lessee") and SunTrust Bank (Escrow Agent), amends that certain Escrow
A.qreement, dated as of January 15, 2001 , and all of the other documents and agreements entered into in connection
therewith, as amended or othem/ise modified (hereinafter collectively referred to as the "Lease Documents"). The
capitalized terms used herein but not othenNise defined herein shall have the respective meanings given them in the
Escrow A.qreement referred to therein.
RECITALS
WHEREAS, the Escrow Agreements refer to January 14, 2002 in Section 3.4 and 4.3, However; the parties desire to
amend all of the Lease Documents to change the date to July 14, 2002.
NOW, THEREFORE, in consideration of the foregoing premises and such other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties hereto do hereby agree as follows:
AMENDMENT. Each of the Escrow Agreements, together with any other agreement, document, exhibit, schedule or
annex delivered in connection with any of the same, is hereby amend (which amendment shall be deemed to be
retroactive to the effective date of such Lease Document).
2. REPRESENTATIONS AND WARRANTIES. Lessee hereby represents and warrants to Lessor that each of the Lease
Documents constitute legal, valid and binding obligations of Lessee, enforceable against Lessee in accordance with the
terms thereof.
3. COVENANTS. Lessee will promptly execute and deliver to Lessor Uniform Commercial Code Statements of
Amendments and all other filings and recordings as required by Lessor, together with such further documents,
instruments and assurance and take such further action as Lessor may reasonably request in order to carry out the intent
and purpose of this Amendment, and cause any such documents to be filed with the appropriate recording offices at
Lessee's sole expense.
4. MISCELLANEOUS. This Amendment shall hereafter amend and constitute a part of each of the Lease Documents
referenced herein. Except as expressly provided herein, the terms and conditions of each such Lease Document
remains unmodified and in full force and effect. This Amendment shall be governed by and in accordance with the laws
of the Commonwealth of Virginia. This Amendment may be executed in counterparts, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to Lease Documents to be executed as of the date
first above written.
SunTrust Leasing Corporation City of Roanoke, Virginia
Lessor Lessee
By: [SEAL] By:
Name: Name:
Title: Title:
[SEAL]
SunTrust Bank (Escrow Agent)
By: [SEAL]
Name:
Title:
(Amend-Change-Name-Typo-Lease) (1 O/OO)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 9, 2002
File #373-472
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Robert B. Manetta, Chair
Architectural Review Board
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
I am enclosing copy of Resolution No. 35705-010702 endorsing Architectural Design
Guidelines for the H-l, Historic District, and the H-2, Neighborhood Preservation District.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Evelyn S. Lander, Director, Planning, Building and Development
Christopher L. Chittum, City Planner, Planning, Building and Development
H:\Agenda.02kJanuary 7, 2001 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of Sanuary, 2002.
No. 35705-010702.
A RESOLUTION endorsing Architectural Design Guidelines for the H- 1, Historic District, and
the H-2, Neighborhood Preservation District.
WHEREAS, on August 10, 1995, the Architectural Review Board for the City of Roanoke
("ARB") adopted the Architectural Design Guidelines for the H-2, Neighborhood Preservation District
("H-2 Guidelines");
WHEREAS, the ARB amended the H-2 Guidelines to incorporate certain guidelines for
retaining walls;
WHEREAS, the ARB has considered the Architectural Design Guidelines for the H-l, Historic
District ("H-1 Guidelines"), when applications for work in the H-l, Historic District, are filed;
WHEREAS, the H-1 Guidelines and the H-2 Guidelines, as amended, are guidelines and are not
mandatory; and
WHEREAS, the ARB has requested that City Council endorse the H- 1 Guidelines and the H-2
Guidelines, as amended.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council hereby endorses the Architectural Design Guidelines for the H-l, Historic District, and the
Architectural Design Guidelines for the H-2, Neighborhood Preservation District, as amended, to the
extent that the H-1 Guidelines and H-2 Guidelines, as amended, are not inconsistent with either the
authority granted to the City of Roanoke by the General Assembly, any law of the Commonwealth of
Virginia, or any provision in the Code of the City of Roanoke (1979), as amended.
ATTEST:
City Clerk.
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
Januaw 7,2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Resolution Endorsing Architectural Review Guidelines
Background:
The Architectural Review Board (ARB) adopted the current Architectural Design Guidelines
in June 1995. The ARB amended the guidelines in July 2000 to incorporate specific
guidelines for retaining walls. The guidelines were developed following an extensive public
involvement process and work with neighborhood groups. The purpose of the guidelines is
to assist both property owners and the ARB in making consistent and appropriate decisions
on construction materials and methods in historic districts. The guidelines are
recommendations rather than City Code, so they provide for flexibility in dealing with special '
circumstances and materials. Each architectural review case is decided on its own merits.
Historic districts are a part of the zoning ordinance and "overlay" the existing zoning that
guides land use. Roanoke has two historic overlay districts: the H-l, Historic District and the
H-2, Neighborhood Preservation District. The H-1 District is generally limited to portions of
downtown, including the City Market and Warehouse Row. The H-2 District covers a wider
territory that includes Old Southwest, portions of Gainsboro, NE, and Patterson Avenue, SW.
The H-1 guidelines stress restoration and are generally more stringent than the H-2
guidelines, which stress compatibility of design.
In October 2000, planning staff sponsored a community workshop to review the H-2
guidelines. Approximately 50 citizens attended. Participants were asked to review each of
the 349 guidelines and indicate whether they agree or disagree with the guideline. The
results were as follows:
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
257 guidelines had 90-100% in agreement
· 70 guidelines had 80--89 % in agreement
· 18 guidelines had 70-79% in agreement
· 3 guidelines had 62-69% in agreement
The workshop results indicate a very high level of support for the existing guidelines.
Considerations:
The ARB respectfully requests that City Council endorse the guidelines. City Council's
endorsement would demonstrate Council's support of the guidelines and, because the
decisions of the ARB may be appealed to City Council, it is appropriate that City Council use
the guidelines to assist in its decision-making.
It is important to note that the guidelines are recommendations to guide decisions, rather
than part of the City Code. The ARB and City Council retain the flexibility to deviate from the
guidelines where the situation warrants special consideration.
Recommendation:
The Architectural Review Board recommends that City Council adopt the resolution
endorsing the Architectural Review Guidelines, as amended, for the H-1 and H-2 Districts.
Respectfully submitted,
Robert B. Manetta, Chairman
Roanoke City Architectural Review Board
RM:clc
attachment
cc: Darlene Burcham, City Manager
William M. Hackworth, City Attorney
Rolanda Johnson, Assistant City Manager for Community Development
Steven J. Talevi, Assistant City Attorney
" · to the
ntroduct, on .4
District
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICT * CITY OF ROANOKE
The City of Roanoke created the H-I Historic
District to
· identify properties (buildings. landmarks.
structures and areas) of architectural, cultural.
and historic significance within the city that
are on or eligible for inclusion on the Virginia
Landmarks Register or the National Register
of Historic Places;
° encourage the preservation, enhancement, and
maintenance of such properties: and
· develop and maintain appropriate settings and
environments for such properties.
The H-1 District in downtown Roanoke includes
properties contained in two of the city's National
Register Districts--the Roanoke City Market
Historic District and the Roanoke Warehouse
Historic District--and a number of individually-
listed buildings. The City Market district is
bounded by Norfolk Avenue, Williamson Road.
South Jefferson Street, and Church Avenue, with
Market Street and Campbell Avenue as its main
thoroughfares. The district contains more than
sixty buildings. The H-I District also includes
three of five warehouses contained in the
Roanoke-Warehouse Historic District, also
known as "Wholesale Row," located adjacent to
the Norfolk and Westem Railway lines and
fronting on Norfolk Avenue.
The City Market District
The core of the H- 1 District is formed by the
larger of the two downtown historic districts, the
City Market district, a six-block area laid out in a
grid plan. The focal point of the district is the
1922 Georgian Revival City Market Building.
which is three-and-a-half stories and is set in the
middle of the central Market Square. Area
farmers have gathered to sell produce in this
location since 1874; the existing market building
replaced the city's first market building, which
was constructed on the same site in 1886.
Expansion of the market area accompanied the
rapid growth of Roanoke at the end of the 19th
century and in the early years of the twentieth
century. Marketing produce in front of the
building gave rise to the development of the
square. Grocery stores and other businesses grew
up around the market, giving the area much of its
present commercial character.
The City Market is a center of activity for the H- 1 District and
a popular visitor destination.
When the first City Market was erected, the
Italianate, Second Empire, and Richardsonian
Romanesque styles were the fashion of
America's commercial architecture. The
Roanoke City Market Historic District preserves
a number of buildings influenced by these late-
19th-century revival styles. Although most
buildings in the district are eclectic in their
combination of stylistic detailing, many convey a
strong impression of a specific style. The district
also contains a number of significant examples
of 20th-century styles, with Beaux Arts Classi-
cism and Art Deco styles well represented. In
addition to the City Market Building, other
notable buildings in the district include the
classically-inspired building at 108-114
Campbell Avenue, and the Georgian Revival
style red-brick Fire Station Number 1, with its
richly-detailed bell tower.
Although much of the city's downtown commer-
cial development now lies west and south of the
City Market, the area has become the focus of
the city's cultural life with the rehabilitation of
the 1914 McGuire Building as Center in the
Square. This cultural arts center, completed in
1983, includes the Art Museum of Western
Virginia, the Arts Council of the Blue Ridge. the
Roanoke Valley History Museum, the Science
Museum of Western Virginia, and Mill
Mountain Theatre.
The market traditions of the district have been
maintained by renovations to the City Market
Building and the outdoor market stalls along the
western side of Market Street. The combination
of farmers' produce, specialty shops, restaurants,
and cultural attractions make the City Market
Historic District a center of activity within the
city and a popular visitor destination.
Introduction
to the H-1 District
The Warehouse District
The other major component of the H-I District is
a series of three warehouses which comprise the
eastern portion of the Roanoke Warehouse
Historic District. Closely identified with
Roanoke's emergence at the turn-of-the-century
as the wholesale capital of Southwest Virginia.
the warehouses--built for wholesale food
storage---exemplify early industrial warehouse
design. With their adjacent railroad access, these
rare surviving warehouses evoke Roanoke's
period of development as a significant railroad
center.
Built between 1892 and 1902, the characteristic
features of the three brick buildings include rows
of segmental arched, deep-set windows, iron
door and window moldings, and post-and-beam
timber supports on the interior. The buildings
exhibit the fine corbeled brickwork that is
characteristic of Roanoke's historic commercial
architecture. A stepped, gabled roof with brick
corbeling, reminiscent of buildings in the Dutch
vernacular tradition, is a notable architectural
feature of two of the warehouses.
Roanoke's histo#c commercial architecture is represented by
~hese brick warehouse buildings.
OTHER BROCHURES IN THIS SERIES
Refer to these brochures for spedfic information relating
to the H-1 District:
Warking wiU~ the ARB · Building Forms and $~yles ·
Building Facades. Masonry · Storefron~s ·
Windows and Doors · Roofs, Parapets and Cornices ·
Painting · Utilities and Rear Facades · Awnings and
Canapies · Hardware and Accessories · Ex~eriar Lighting ~
Signs · Offstreet Parking · New and Infill Cons~ruo'ion ·
Relocatian and Demolition
Worldng wi h the ARI
A R C H I T E C T U R A L 0 E S I G N G U I D E L I N E S F O R T H E H - 1 D I ST R I C T ,*.
The ARB is a seven-member citizen board
appointed by City Council for three year terms.
A member may serve three consecutive terms.
All members must have an interest or compe-
tence in. or knowledge of historic preservation.
One member is selected from the city planning
commission. At least two members must be
registered architects; one must have a demon-
strated knowledge of Roanoke history. Members
serve without compensation. The ARB carries
out its responsibilities through the process
known as design review.
The Purpose o£ Oesign Review
City council established the ARB with the stated
purpose of protecting designated historic
properties against destruction or encroachment of
architecturally incompatible buildings and
structures, including signs. Through the ARB,
the City of Roanoke preserves buildings with
historic character and encourages new design
that is compatible with the old. The goals of
design review by the ARB are:
· to ensure that work on historic buildings
preserves architectural features and historic
character and
· to pursue alternatives to demolition of impor-
tant buildings
· to ensure that new construction is compatible
with existing nearby and adjacent buildings.
Work Requirin9 Review
In the H-l Historic District, changes to be
reviewed include
· all exterior changes to existing buildings;
· painting a building a different color;
· new buildings/structures, including signs;
awnings, light fixtures, and parking lots;
· additions to buildings; and
· demolition/moving of buildings or structures.
The H-1 Historic District establishes design
start 'dards that supplement the requirements of the
underlying zoning district. These additional
standards are explained in the series of brochures
Architectural Design Guidelines for the H-I
Historic District, and are based upon The Secre-
tar3' of the Interior's Stan&trds for Rehabilitation.
The standards emphasize retaining and restoring
the architectural features of important buildings.
The Secretary of the Interior's Standards
The most widely-used standards and guidelines
in the United States for the rehabilitation of
buildings and new construction in historic
districts are The Secreta~7' of the Interior's
Stan&trds.~r Rehabilitation and llhtxtrated
Gttidelines for Rehabilitating Historic Buildings.
First developed in 1979 and periodically up-
dated, the Sec'reutr~,'s Standards include exten-
sive information concerning
· maintenance
· repair
· selection and installation of replacement
elements and materials
· alterations and additions for historic buildings.
and
· new construction in historic districts.
'[limn'arM
Guideline~
fo*
Rdub~l;~ting
Hiscor/c
Boildine~
The ~ecretary of the Interior's Standards for Rehabilitation
Federal investment tax credits are available for
rehabilitation projects that are certified in
compliance with the Secretary's Standards. The
following guidelines are based upon the prin-
ciples outlined in the Secretary's Standards. but
address issues specific to Roanoke. Three types
of construction activities usually occur: presetwa-
tion, rehabilitation, and new construction.
Preservation of a building means retaining the ex-
isting form, appearance, and materials of a build-
ing through stabilization, repair, and maintenance.
Rehabilitation of a building acknowledges the
need to accommodate change to remain useful.
Rehabilitation also preserves those features of
historic or architectural value.
New construction affects the overall setting and
environment of the historic district. Growth and
change are a vital part of community develop-
ment. Design review ensures that new buildings
are compatible with existing buildings.
C I'Y OF ROANOKE
DEFINITIONS
Preservation. Measures taken
.~.to retain the existing form,
fe~iures, and materials of a
historic property.,
Restoration. Re'ming the
~ form, features, and character
ora histoficpropert? to their
appearance durfng an earlier
period of time.
Working with the ARB
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following spedfic
subjects:
Building Forms and Styles ·
Building Facades · Masonry ·
Storefronts . Windows and
Doors · Roofs, Parapets and
Cornices · Painting.
Utilities and Rear Facades ·
Awnings and Canopies ·
Hardware and Accessories ·
Exterior Ughting · Signs ·
Offstreet Parking ·
Hew and Infill Construction ·
Relocatioo and Oemalition
The H- 1 Market Area Historic District
· Certificate of Appropriateness
Prior to obtaining a building permit for some
activities, an applicant must first be issued a
certificate of appropriateness by the ARB. The
ARB evaluates each application on the basis of
the effect the proposed action will have on the
actual building, on adjacent properties, and on
the entire district. In evaluating an application,
the Board uses the design guidelines discussed in
this publication.
Board Meetings
The ARB meets on the second Thursday of each
month. The filing deadline to be placed on the
Board's agenda is two weeks prior to the meeting
date. Applications and submission dates may be
obtained from the Roanoke City Office of
Community Planning.
Applications for certificates of appropriateness
are submitted to the Office of Community
Planning; the staff reviews each application for
completeness prior to referring them to the ARB.
(Only applications that are complete and
submitted on time can be considered. Incom-
plete applications and.late applications are
referred to the next regularly scheduled meeting.)
Members visit each site prior to the meeting.
The ARB meeting provides an opportunity for
the applicant and/or a representative to explain
the project in greater detail, present drawings,
and answer questions from the ARB.
ARB meetings are open to the public and news
media. The public is welcome to speak in
support of or in opposition to the applications.
Representatives of neighborhood and other
groups frequently attend ARB meetings and
sometimes comment on specific applications.
The complexity of a project determines whether
an owner hires a professional to prepare and/or
present the application. Complex projects
involving new construction or major additions
generally need professional assistance.
Successful applicants usually:
· are familiar with district regulations:
· understand the history and important
architectural features of their property.;
· are familiar with the design guidelines,
paying particular attention to the sections
related to the work they wish to undertake;
· contact the Roanoke Office of Community
Planning to discuss the proposed project and
determine supporting documentation:
· work with designers and contractors who
have experience with historic properties
· submit legible applications with clear
documentation.
N
The H- 1 portion of the Roanoke Warehouse Historic District
H- ! Fast Track Construction Approval
The review and approval of minor construction
in the district has been expedited to assist
property owners and contractors. Requests to the
ARB for certain construction can be reviewed
and approved in five to ten days instead of
waiting for the Board's regular monthly meeting.
Eligible requests for fast track approval include:
· awnings when a different color or panem is
proposed
· temporary banners
· signs when the same sign board is used. but
colors and information are changes
· sidewalk sandwich boards
The filing form and procedure remains the same.
Completed applications must include a drawing
of the construction to be undertaken (design,
dimensions, materials, and placement) and
photographs of the property. Once submitted to
the Office of Community Planning and Develop-
ment. the application will be reviewed using
design guidelines in the city code and any
adopted by the ARB. The applicant will be
notified in writing of any decisions.
Building Forms
Styles
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICT
CITY OF ROANOKE
Characteristic Features
Characteristic features include:
· {>ne story in height
· abuts sidewalk and adjacent buildings to fill lot
· dominant facade
° facade consists of storefront with parapet or
cornice.
The two-part commercial block is the predominant
commercial building type in the City Market
Historic District. Developed during the first half
of the 19th century, this building type is still the
major building type in most downtown commer-
cial areas of small- and medium-sized cities.
Characteristic Features
Characteristic features include:
· two to four stories in height
· abuts sidewalk and adjacent buildings to fill lot
· building front is dominant
· horizontal division between first and second
stories creating two zones
· public ground floor
· private upper floors (offices. hotel rooms,
residences)
· conspicuous parapet and cornice
The one-part commercial building type is similar
to the ground floor of the two-part commercial
block. With the growth and increased develop-
ment of urban centers, many one-part commer-
cial buildings were demolished to make way for
larger buildings. Consequently, surviving
examples of this type are increasingly rare.
Various architectural styles are represented in the
one-part and two-part commercial blocks of the
historic district. Most buildings can be classified
as Romantic Revival with Italianate or Neoclas-
sical influences. Round-headed windows, hood
moldings, quoins, and heavily decorated cornices
are features common to the Italianate style.
Strong cornice lines, pilasters, straight lintels,
dentils and egg-and-dart detailing are features of
the Neoclassical style.
The Georgian Revival style of the City Market
Building is characterized by
· symmetrical composition
· classical detailing
· strong cornice line
· steady rhythm of windows
· horizontal emphasis
· prominent central bay where entrance is located
The Art Deco style is also represented in the
district. Metal panels, Can'ara glass and glazed
ceramic tiles are commonly-used materials of the
style, and decoration tends to be simple geomet-
ric designs.
Two of the five warehouses in the historic
district are reminiscent of Dutch architecture.
Characteristic architectural features include:
· steeply pitched roofs
· stepped parapet walls
· brick corbeling
DEFINITIONS
Carrara glass. An opaque,
structural glass popular in the
early 20th century for the
facing of storefronts.
Corbel. A projection from a
masonry wall, either to
support a load or for
decorative effect.
Cornice. Decorated trim-work
placed along the top of a wall
or over an opening.
Dentil. One of a series of small,
rectangular blocks, similar in
appearance to teeth, which
are sometimes part of a
cornice.
Facade. The front or principal
exterior face of a building.
Hood molding. Oecorative trim,
usually metal, located over a
door or window.
Lintel. A horizontal beam over
an opening which carries the
weight of the structure above.
Parapet. The portion of an
exterior wall that extends
above the mofline.
Pilaster. A partial column or
post engaged with a wall.
Pitch. The slope of a roof,
usually expressed as a ratio of
rise (height).to_run (width),
such as 6:12='~
li~ioin. A h'aTc~'si0n~e:o~'~ck
· .;.%sed to reinforce or decorate'
' the corners of a building.
Setback. The distance between
a structure and a pmpe~
line, street,'iidewalk, or 'other
.fine 6f refe~h/ce.
~i~fr0nt. i1~ gro. u3dLl~oor
.. portiOn of~commerciar
. building thatcontains the :'
' ?}~rJance and large display,?;
Building Forms and Styles
Civic and institutional buildings are often
designed to be freestanding, with surrounding
open space. Their architectural form and setting
usually emphasize their community importance.
Characteristic Features
Characteristic features include:
· two or more stories in height
· surrounded by open space or generous setbacks
· occasionally occupies an entire block
· three-dimensional form; all facades important
· elaborate detail, superior workmanship, and
construction materials
GUIDELINE BROCHURES
IN THIS SERIES
Building Facades · Masonry ·
Storefronrs · Windows and
ODors. Roo~s, Parapets and
Cornices · Painting · Utilities
and Rear Facades. Awnings
and Canopies · Hardware and
Accessories. Exlerior Lighting ·
Signs. O~treet Parking ·
New and Infill Construction ·
Relocation and Oemalition
Warehouses and other industrial buildings often
have a utilitarian appearance. Examples within
the H-I District date from the period 1889-1902.
Characteristic Features
Characteristic features include:
° usually two or more stories in height
· may be freestanding or abut other similar
buildings
· uniform treatment of ground floor and upper
stories
· less'elaborate detailing
Bull 'ding Facades
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICt
CITY OF ROANOKE
A commercial building's facade--its front or
principal exterior wall---contains most of the
features that contribute architectural character.
The facade generally consists of two main parts:
· the storefront at ground level
· the upper stories
Building facades make up the "face' of a
commercial street.
Both the upper and lower facades are important
to the character of a commercial building.
Durable materials and refined detailing on com-
mercial buildings help express the civic character
and economic importance of downtown Roanoke
Buildings that reflect their age and style are an
important part of Roanoket history.
PARTS OF A COMMERCIAL FACADE
FEATURE FUNCTION
LOWER FACADE
STOREFRONT
1 Display window
2 Bulkhead'
3 Transom
4 Recessed ent~
5 Storefront doors
6 Entry paving
7 Pier
8 Stomfront cornice
9 Upper floor entry
UPPER FACADE
10 Masonry wall
11 Brick..detailing
12 Upper floor windows
13 Lintel
14 Parapet
15 Cornice
· ground-floor commercial space
· transparent opening into the building
· permits view of merchandise; primary
source of daylight
· supports display window
· additional source of daylight; limited
ventilation
· sheltered and inviting entrance to ground
floor space
· access to ground floor space;light and
ventilation
· transition from public to private space,
business identity
· supports upper facade; defines limits of
storefront
· decorative treatment of lintel creating
storefront opening
· direct access from sidewalk to upper floor
spaces
· upper floor space
· building enclosure;gives appearance of
solidity
· adds visual interest to masonry wall
· light and ventilation for upper floor uses
· structural support over a masonry
opening; may have decorative treatment
· hides sloping roof; provides skyline
identity
· decorative treatment of parapet for
building identity
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by
Retaining Important Features
~ Identify the architectural features and
materials of a building's facade that are impor-
tant to its character before undertaking any
alterations. Important features include those that:
· survive from the building's orisnal construction
· are distinctive or have architectural interest
· are examples of quality craftsmanship
· would make the building less attractive or
unrecognizable if removed
~ Consult old photographs, construction
drawings, and descriptive building records and
look at similar buildings in the district to identify
your building's historic features.
t/Retain important features and evaluate their
condition to determine necessary repairs or
appropriate rehabilitations.
~ Employ the services of experienced profes-
sionals, as necessary, to evaluate the appropriate-
ness of repairs, treatments, and alterations.
Removin9 Inappropriate Treatments
~' Avoid alterations, such as cover-up materials,
oversized signs, or extreme color schemes, that:
· damage or obscure characteristic features of
the facade
· change or destroy the traditional relationship
between the upper and lower portions of the facade
· call undue attention to the facade
· are out of character with neighboring buildings
DEFINITIONS
Bulkhead. The solid panel at the
bottom of a storefront that
supports a display window.
Consolidate. To make a
deteriorated element solid
through the application of a
binding material, such as
epoxy.
Cornice. Decorated trim-work
placed along the top of a wall
or over an opening.
Facade. The front or principal
exterior face of a building.
Lintel. A horizontal beam over
an opening which carries the
weight of the structure above.
Parapet. The portion of an
exterior wall that extends
above the roofline.
Pier. A ve~Cal'strUctural
support;, usually rectangUlar.
Rehabilitation. Making possible
a COmpatible new use for a
building through repair,
alterations, or additions while
Preserving po~tiohs or
features that are important to
the buildings historic or
architectural character.
StorefTont. The ground-floor
. portion of a commercial
building that contains the
entrance:and large display
windows.
Transom. A fixed or operable
sash above a door or window.
Building Facades
1 PRESERVATION
I BRIEFS
TECHNICAL RESOURCES
· The Nagonal Park Service
Preservation Briefs are an
excellent source of information
on appropriate preservation
techniques. Write to:
Technical Preservation Services
Branch, Preservation Assistance
Division, National Park Service,
P.~L Box $7127, WashJngfoo, ELC
20073-7127.
NOT RECOMMENOEO
The use of cover-up materials,
uniform paint color, and a
canopy that extends across the
building's full width make this
storefront appear cut off from
the rest of the building facade.
I,/Remove inappropriate facade treatments if
removal will not damage building surfaces.
X' Avoid the use of the following inappropriate
materials:
· wood shingles or shakes
· wood, metal or vinyl clapboard
· plywood
· permastone or other simulated stone
· dry-vit or other simulated stucco
· reflective or heavily tinted "privacy" glass
· common concrete block, painted or unpainted
shingles/shakes
reflective / tinted
dry-rjr
RECOMMENO£O
Appro. pr. iate repairs to this window indude replacing broken
or m~ssm9 parts of the upper sash and using epoxy filler to
consolidate the deteriorated sill.
Rehabilitation and Other AIterations
~' Rehabilitate rather than demolish a building
with a damaged facade, by either
· reconstructing the historic appearance if there
is sufficient evidence to do so. or
· designing a new facade that is compatible with
existing features.
~,/Recognize a building as a product of its own
time; do not try to give a building the false
appearance of an earlier historical period.
Reconstruct
origit~,t
new design
ALTERNATIVE TREATMENTS
False historic
appearance
When a buildin9 facade is severely damage~C appropriate alter-
natives indude remnstruczing ~ historic appenronc~ or design-
in9 a compmible new faca~ GMng the facade a false historic
appearance of an eadier pedo~ however, is not appropriate.
~ Choose appropriate treatments or alterations
that will not damage characteristic features or
materials and are in keeping with the overall
design or appearance of a building.
~ Keep the desi~ of a storefront subordinate to
the overall facade. Don't allow ground-floor com-
mercial space to overwhelm the facade as a whole.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Forms and Styles ·
Building Facades · Masonry ·
Storefronts · Windows and
Doors · Roofs, Parapets and
Cornices · Painting ·
Utilities and Rear Facades ·
Awnings and Canopies ·
Hardware and Accessories ·
Exterior Ughting · Signs ·
New and Infill Construction
concrete block
NOT RECOMMENDED
Materials nat routinely found in early commercial buildings
or that have a rough or unfinished appearance are inappro-
priate for downtown commerdal buildings.
Repairing Damage
V' Repair deteriorated materials and features by
patching, reinforcing or consolidating instead of
removing or replacing them.
~' Replace important materials and features that
cannot be repaired with new or reconditioned
elements of the same design and material.
NOT RECOMMENOED
Signs and color schemes that extend beyond the first floor
overwhelm the facade as a whole.
'Masonry
ARCHITECTURAL DESIGN
G U I D E L I N E S F O R T H E H - 1 D I S T R I C T "lit CITY
OF ROANOKE
DistincTive masonry features are characteristic of the H- 7
District.
Masonry is an ideal building material for
downtown buildings because it is both fireproof
and extremely durable. Almost every building in
the H- 1 Historic District has brick exterior walls.
Many also incorporate distinctive granite,
limestone, or terra cotta detailing.
Masom7 accounts for the lar§est portion of most
commercial facades. Its condition and appear-
ance 9reatly affect a building's character.
Commercial buildings often have distinctive
masonry detailing.
Despite its durable appearance, masonry can be
easily damaged by harsh cleaning.
· Recommended actions or treatments are
indicated by t/.
· Actions or treatments not recommended and
other warnings are indicated by X.
getainin9 Important Features
I/Retain the following features of masonry
walls that are important to a building's character:
· brick corbels, cornices, belt courses, and blind
ope,n, ings
· decorative brick, terra cotta, or stone details
· multi-colored brickwork
· distinctive brick bonding patterns
· painted wall signs
Removing Inappropriate Treatments
I/Remove inappropriate siding or cover-up
treatments from masonry walls it' possible.
Repair damage that resulted from its installation
terra,~,~__,~coRa i
~ elt course
~ corbel
Masonry details such as corbels, cornices, belt courses, and
terra cotta decoration add character to many buildings in
Roanoke.
as well as em'lier damage that was hidden.
Examples of cover-up treatments include:
· wood shingles or shakes
· wood, metal, or vinyl siding
· plywood
· permastone or other simulated stone
· dryvit or other simulated stucco
~' Be cautious about removing stucco or
simulated stone veneers from masonry. Unless
they have been applied to metal lathing or '
furring strips~ removal may cause additional .
damage to underlying masonry.
~ Maintain materials such as Carrara glass.
enameled metal panels, and art deco details that
may not be original to a building but may have
acquired significance over time.
V' Check with ARB regarding possible signifi-
cance of treatments.
Masonry Cleaning and Paint Removal
~' Correct conditions that cause deterioration.
such as poor root' drainage or foundation
settlement, before undertaking masonry cleaning
or other repairs.
Repair damaged
guRers that give
rise to algae
growth and
washed-out
mortar joints prior
to cleaning and
repointing
masonry.
DEFINITIONS
Art Deco. A decorative style
characterized by streamlined
surfaces and zigzag forms.
Belt course. A horizontal line
of bdck or wood around a
building.
Blind opening. A recess in an
exterior wall, having the
appearance of a window.
Bonding pattern. An
overlapping arrangement of
masonry or brickwork in a
wall. Common bonding
patterns are: American bond,
common or running bond,
English bond, and Flemish
bond.
Carrara glass. An exterior
building material used
primarily en art deco facades.
Corbels. A series of projecting
bricks or other masonry units,
each unJt steppingpmgres-
sively farther forWard With
height.
comke: Decorated trim-work
placed along the top of a wall.
Efflorescencei A deposit of
soluble salts, usually white in
color, on the face of masonry
walls.
Furring strips, w~od Strip ,
fastened to joists or studs to
which a finished surface is
- applied. ·
Metal lathing. Sheet metal
that is slit and stretched to
form a diamond-shaped
mesh.
Masonry
Quoins.* ,_hard stone or bdck
used to reinforce and decorate
the corners of a building.
Repointing. Making possible a
compatible new use for a
building through repair,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Sandblasting. A potentially
damaging procedure using a
blast of air combined with
particles of sand to clean hard
surfaces.
Terra cotta. A hard, unglazed
fired clay, used for ornamental
work and roofing tiles.
Window hood. A projecting
molding above a door or
window.
The Architectural Oesign
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Commuaity Associates of
Charlottesville, Virginia.
For additional infonaation,
please contact:
City Department of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Storefronts ·
Windows and Doors · Roofs,
Parapets and Cornices ·
Painting · gtih'~es and Rear
Facades · Exterior Lighting ·
Signs · New and/nfl//
Construction
I,/Clea~ masonry only when one of thc folh)w-
lng conditions exists:
· efflorescence · bird droppings
· smote or soot · metallic oxide
· localized paint, grease, staining (rE, st. etc.)
or asphalt
X' Avoid abrasive or reactive cleaning tech-
niques, such as:
· sandblasting · acid washes
· high-pressure water cleaning
· other chemical treatments not specifically
formulated for a particular problem
Sandblasting removes the outer surface of brickwork,
exposing the sot? in~erior to water penetration and
subsequent freeze-thaw damage.
V' Use only gentle cleaning methods or prod-
ucts, particularly those that are water-based or
especially formulated for removing a particular
type of stain from masonry. Assess the impact by
first cleaning only a small inconspicuous area of
the building. Masonry cleaning should be done
by qualified professionals with experience in the
appropriate cleaning of historic buildings.
V' Remove paint from masonry walls if it has
peeled to the original masonry surface and the
underlying surface is undamaged and has a
uniform appearance. Use only removal methods
or products specially formulated for masonry,
undertaken by a skilled professional (see above).
X Do not remove paint that protects soft or
damaged brickwork or that may conceal a
different masonry infill.
Repairs and Repointing
I/Reuse existing original brick whenever
possible, particularly in prominent locations. In
some instances, replacement materials can be
obtained from a less conspicuous side or rear
location, replacing the borrowed materials with
compatible new materials.
V' Repair missing or severely damaged masonry
with brickwork or stonework that conforms
exactly to the original in:
· size and shape · color and texture
· bonding pattern and mortar joint
~' Repaint mortar joints only in areas where
there are loose bricks, cracked or deteriorated
mortar joints, or chronic dampness. Use a soft
lime-based mortar that is Iow in portland cement
content. Repointing should match the original
masonry in:
· joint width and profile
· mortar color and texture
· composition and ~trength
,, I,, Jl
,IL
American bond
common bond weathered joint
Typical brick bonds and mortar joints are used on downtown
commercial buildings.
~ ~'?, ~/~. ~ Removing deteriorated mortar
· Mortar not cleaned out to sufficient uniform
depth.
· Edges of brick damaged by power grinder~
creates wider joint.
Correct
· Mortar cleaned out to uniform depth of 1 inch
· Edges of brick undamaged; creates proper
width joint.
Repointing with new mortar
lncorrect
· Mortar applied over weathered corners of
bricks; feathered edges are subject to spalling.
~ Correct
' Mortar is slightly recessed, retaining original
appearance of joint.
Other Treatments
I/Limit the repairs and cleaning of masonry to
problem areas only.
X Do not infill windows, doors, and other
masonry openings.
~ Avoid painting unpainted masonry walls
unless necessary to retard deterioration produced
by sandblasting or other treatments.
~' Avoid the use of waterproof or water-repellent
coatings that may trap water within the wall.
Storefronls
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 UISTRICT ,
Commercial stomfronts in Roanoke retain many of their
distinctive historic features, such as these prism glass
transom windows.
The street-level storefront is the most noticeable
portion of a commercial building's facade. Its
purpose is to:
· allow goods to be displayed to the public
· provide daylight to the shop interior
· offer a welcoming entry for shoppers
These functions rely on large glass display
windows, glass transoms, and doors to make the
storefront transparent. Distinctive entry paving.
bulkheads of contrasting materials, decorative
storefront cornices, awnings, and other features
often add architectural interest to a storefront.
Transparency is essential to the character ora
commercial storefront
The traditional commercial storeffont is the
appropriate ground-floor expression for the vast
majority of downtown Roanoke's commercial
buildings.
A successfulstorefront refle~ the architectural
character of the commercial building to which it
belongs, as well as the individual character of the
business it serves.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Important Features
~' Identify and retain important features and
materials, such as:
· stone, carrara,,,lass.,. or paneled wood bulk-
heads
· distinctive display windows and/or freestand-
ing display cases
· transom windows, especially those with prism
or leaded glass
· decorative storefront cornices
· columns or pilasters (flat columns attached to
a wall)
· recessed and/or upper-floor entries
· decorative or distinctive entry paving
· distinctive doors and/or hardware
· decorative medallions, moldings, or other
details
cornice hard '.
A wide variety of distinctive storefront features can be found
in Roanoke's commerdal district.
V' Retain previous changes or alterations to a
store£ront that are sensitive to the design of the
building's facade, have architectural merit, and
are in good condition.
CITY
OF
ROANOKE
Storefronts
DEFINITIONS
Bulkhead. The base of a
storefront window or sidelight
adjacent to a door.
Can'ara glass. An exterior
building material used
primarily on art deco facades.
Cornice. Decorated trim-work
placed along the top of a wall.
Transom. A window located
above a door opening.
This well-maintained storefront is on important example of
an earlier commercial rehabilitation using carraro glass. It
has acquired significance over time.
Rehabilitation and Other AIterations
~' Rehabilitate a storefront that has been
damaged or unsympathetically altered by:
·' reconstructing its historic appearance using
historic photographs or other physical evi-
dence
· designing and constructing a new storefront
compatible in character to adjacent storefronts
using traditional materials and proportions
RECOMMENDED
When a sTorefront is missing or damaged, or has been
unsympathetically altece~ it is appropriate either to...
Reconstruct its
historic
appearance...
Or design a
compatible new
sTorefront.
~ Avoid unsympathetic alterations to a store-
front, such as:
· recessing it more than one foot from the
masonry piers
· giving it a false "historic" appearance
· using a design theme not in keeping with the
building's or district's character
NOT RECOMMENOED
Store~n~s ~at are recessed from the sidewalk disrupt the
continuity af starefron~s along the street.
NOT RECOMMENOEO
New"Colonial: sTorefran~s are inappropriate for the historic
dis~ct, ney create a false historic appearance.
NOT RECOMMENOED
Commercial buildings should not be altered to look like
another type of architecture or provide a theme for an
individual business.
Appropriate Storeffont Rehabilitation Materials
Feature Recommended Materials
Materials Not Recommended
Wails · ~nck, stone · ,rood shingles or shakes
· ,rood, metal, or vinyl siding
· ;lywood paneling
· permastone
· common concrete block
Bulkheads · painted pane!ed wood · as above
· marble panels
· carrara glass oaneis
Display windows · clear glass · reflectwe or tin[ed
glass
J'ransoms · clear glass · ~efle~tive or tm[ed
· frosted glass glass
· pnsm or s~Jnd glass · 3ny opaque material
S[oreffon~ doors · full-tight glass ~n wood .'.vo~ (solid or wilh small
~amm. pa[n[~ stol frame, ,vindo~)
or anodiz~ aluminum
ffam~
· (rameless tempered glass
EnlTy paving · terrazzo · asphalt
· quarry or other exterior
ceramic tile
· marble
· concrete
V' Keep storefronts transparent, using a single
large sheet of glass for display windows rather
than several small panes.
~' Reconstruct display windows that may have
been reduced in size. Avoid smaller or multi-
paned display windows that may give a store-
front a residential character or false historical
impression.
RECOMMENOED
The design of a traditional storefrant relies on large areas of
glass.
V' Incorporate recessed entries and/or upper
floor entries, whenever possible, into the design
of new storefronts.
V' Reestablish transom windows by raising or
angling the portion of the ceiling adjacent to the
storefront. If changing the ceiling profile is not
possible, place a black panel immediately behind
the interior face of the transom to make it look
transparent from the outside.
By modifying lowered or dropped ceilings, odginal storefront
transoms can be restored.
Black interior panels may help recreate a transom's
traditional appearance.
V' Replace inappropriate bulkheads such as
those that are:
· higher than two feet above the sidewalk
· constructed of glass block or other transparent
materials (unless there is historic evidence for
this appearance or if they are part of a later
storefront design that is significant.)
V' Use or retain storefront doors that have large
areas of glass or.are set into a painted wood.
stainless steel, or anodized aluminum frame.
Avoid doors with multiple panes or raised panels
that look residential or give a false historical
impression.
Storeffonts
Storefronts
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, $.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Windows
and Ooors · Painting ·
Utilities and Rear Facades ·
Awnings and Canopies ·
Hardware and Accessories ·
Exterior Lighting · Signs ·
Hew and Infill Construction
wood
aluminum
wood or steel
glass
~/Retain or use paving of a different color,
texture, material, or pattern to make recessed
entries distinct from the adjacent sidewalk.
~ Use display windows effectively to represent
the commercial use of the ground floor. Even if
the business does not require merchandise
displays, find attractive and interesting ways to
show the public the kind of services offered.
A~tractive and interesting display windows can enhance a
storefron~'s appearanct
~/Stabilize deteriorating conditions when a
damaged or missing feature cannot be repaired or
replaced immediately.
~" Explore the use of salvaged materials or
similar substitute materials with the same overall
appearance as the original when replacement
materials cannot be readily obtained.
~ Conceal equipment or other unattractive
interior features by locating them beneath the
display windows behind the solid bulkhead.
S/Consider adding an awning to control
sunlight instead of using reflective glass, applied
films, interior shutters, or blinds.
Removing Inappropriate Treatments
~/Remove plywood paneling or other exterior
siding that:
· conceals the masonry piers or other storefront
features
· reduces the size and proportion of the display
windows
· gives the ground floor an appearance dramati-
cally different from that of the upper facade
before rehabilitation after rehabilitation
Removing inappropriate storefront treatments can have a
dramatic effect on a building's appearance.
~ Remove damaged can'ara glass paneling if it:
· cannot be repaired
· has several missing panels that cannot be
replaced with matching panels
Such materials should be removed carefully and
made available for repairing other damaged or
missing features if they match materials used
elsewhere in the district.
~ Remove oversized signs that obscure charac-
teristic parts of a storefront.
s~ Repair or replace damaged or missing
features that have been revealed by the removal
of inappropriate storefront treatments.
Windows and Doors
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICT
Upper-story windows are important in defining the
architectural character of downtown Roanoke.
Windows and doors contribute to a building's
character. The most common upper-story
window is the double-hung sash. Some buildings
feature transoms or fixed-sash windows above
operable windows or doors that help give a
building a unique character. Buildings that retain
their original operable windows and doors, or
use traditional replacements, maintain their
character and contribute to a more lively
streetscape.
Windows and doors are important in expressing
the Oaracter of a commercial building.
Well-maintained upper-floor windows reinforce
the appearance ora healthy downtown business
district.
Storm windows, insulated glass, and other
energy conservation effo~ need not de~ract
from a commerdal building's appearance.
· Recommended actions or treatments are
indicated by I/.
· Actions or treatments not recommended and
other warnings are indicated by
Retaining Important Features
I/Retain existing windows and doors that
contribute to a building's character. These may
include:
· wood single- or double-hung sash windows,
with or without multiple panes
· steel casement windows
· industrial-type steel awning windows
· full-light commercial doors
· t'rameless tempered glass doors
· raised panel wood doors with large panes
· heavy timber doors (warehouses and service
areas)
double-hung window
owning window
upper-floor entry with
transom window and
paneled jambs
A variety of window and door styles and materials character-
ize commercial buildings in downtown Roanoke.
~/' Retain special or decorative windows and
doors, as well as the features associated with
them, such as:
· round, oval. semicircular, or unusually shaped
windows
· round-headed or arched window sashes
· windows and doors with decorative muntin
patterns
· transoms, thnlights, and sidelights
· arches, distinctive sills and lintels, and hood
moldings
· paneled or decorative jambs
I/Retain doors, doorways, and associated
features, such as sidelights or pediments, that
help identif,v the major entrances of warehouses
or other buildings that do not have commercial
storefronts.
CITY OF I~OANOKE
DEFINITIONS
Consolidate. To apply a
chemical to deteriorating
masonry in an effort to
strengthen it.
Fanlight. A semi-circular
window over the opening of a
door, with radiating muntins
in the form ora fan.
Jamb. The vertical framing at
either side of a door or
window.
Lintel. R hofiamtat beam over
., '.an opening that,came~the
., weight of the structure above.
Muntins. Framing members i,:'
that hold pan'&s-of glass ·
within a window. -~' ':
pane;'A flatsfie~efbf glass used
for glazfng a window.:
~-~..'%!~l~ediment, A decorative
molding, typically triangular
shaped, used over doors and
' windows.
Sidelight. R framed area'of
glass alongside a door or
window opening.
Transom. A window located
above a door opening.
Windows and Doors
Removing Inappropriate Treatments
~ Remove the following inappropriate window
or door treatments:
· sheet metal or plywood covering openings
· masonry or other materials used to fill in
openings
· security bars, grates, or grilles that obscure the
appearance of windows or doors
· exterior storm or storm/screen combination
windows or doors that obscure or alter the
character of windows and doors
· inoperable shutters that are attached directly to
the exterior wall
· paint applied to the interior or exterior surface
of glass
Ij
Missing window sash, inappropriate infill, and windows that
have been painted over are among the treatment~ that
destroy the character of windows.
Repairing Damage
V' When a damaged or missing window or door
cannot be repaired or replaced immediately,
stabilize the situation to prevent further deterio-
ration.
I/Repair deteriorated materials and components
of windows or doors and their associated features
by patching, splicing, or consolidating rather
than removing or replacing them.
~ Retain rather than replace historic or distinc-
tive glass that is not severely cracked and cannot
be replaced in kind.
~ Maintain windows and doors by:
· replacing ordinary broken or missing panes
· keeping joints sealed with appropriate caulk-
ing
· keeping painted surfaces well painted
· using concealed weatherstripping at all
operable openings
· making sure that ali surfaces shed water
Rehabilitation and Other AIterations
~ Repair rather than replace window sashes,
doors, and frames by:
· repairing any damage or deterioration
· fabricating necessary replacement parts
identical to the original
· regluing and reinforcing weak joints
· replacing broken panes (see above)
· applying an appropriate sealant to the joint
between the frame and its masonry opening
· repainting
I/Use glass storefi'ont doors, set in a wood.
steel, or aluminum frame, to reinforce a
storefront's transparency. Doors for upper-floor
entrances should be similar in materials and
design to those used for ground-floor spaces, but
may have a smaller glass area to appear less
important than the main commercial entrance.
wood wood or ste~l
aluminum tempered glass
Appropriate storefront entry doors rely on large areas of
glass.
o
Upper-floor entry doors generally have little or no 91ass.
~,/Use windows or doors that fit the original
masonry openings. If a standard-sized window or
door is too small for an existing opening, obtain
a custom-sized unit from one of the many
window or door manufacturers with 'specialty
fabrications.
~ Avoid changing the number or pattern of
window and door openings. If a change of use
requires additional or fewer windows or doors.
such alterations should occur on the rear or less
significant sides of a building.
X' Avoid using the following types of glass:
· a single, fixed pane of glass
· reflective or heavily tinted "privacy" glass
· patterned or translucent glass
X' Avoid the use of window-unit air conditioners,
especially on the primary facade. Use free-
standing interior air-conditioning units as an
alternative if central air conditioning is not
possible. Locate window-unit air conditioners,
when necessary, in openings on the rear or less
prominent sides of a building.
X' Avoid inappropriate window alterations, such
as a smaller-sized window, or removing an upper
sash from a window. Investigate the use of
insulated=,,lass or appropriate storm windows
when concerned with energy conservation.
Windowsand Doon
Usin9 large single panes of glass for upper-floor windows
gives a building a blank, vacant appearance.
RECOMMEiVOED NOT RECOMMENOEO
Do not replace original windows with smaller ones in an
effort to conserve energy.
X Avoid the use of combination storm/screen
windows, particularly those with an unanodized,
aluminum-colored finish. (See Energy Conser.
vation below.)
Rehabilitation Alternatives
~ Use a compatible window type when it is
necessary to replace a missing or badly deterio-
rated upper-story window.
I/When a window or door cannot be repaired.
explore, whether a suitable replacement window
or door of the same design can be moved from a
less prominent location on the building. Replace
the relocated window with a new, custom-sized
unit.
Energy Conservation
~' Install interior storm windows to reduce heat
loss. Use weatherstfipping to prevent drafts. Use
only storm windows that are the same size and
shape as the overall existing window.
~ Make window screens the same size and
shape as the overall existing window, and paint
the frame the same color as the window sashes.
An alternative to full screens is a single, easily
removable screen panel that fits in the open
portion of the window when the lower sash is
raised.
I/Use interior blinds or shades at upper-level
windows rather than exterior awnings, which are
more expensive, harder to maintain, and may be
inappropriate to the character of the building's
facade.
The Architectural Design
Guidelines for the H-10istfict
were prepared for the
Oty of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Masonry ·
5torefronts · Paintin9 ·
Utilities and Rear Facades ·
Awnings and Canopies · Signs ·
New and Infill Construction ·
Paranets,
' RooIS and ormces
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICT ,* CITY OF ROANOKE
This elaborate cornice includes corbelled brickwork and
pressed tin decoration, and features the building's date of
construction.
The pitched raof~ of these warehouses are concealed by ~neir
attractive, stepped parapets.
The roof generally is not a dominant feature of
traditional commercial buildings unless the
building is freestanding. Most often, the roof
form--either gabled or a shallow-pitched shed--
is concealed behind a parapet, an extension of
the masonry wall above the roofline. Parapets of
commercial buildings frequently have a cornice
at the top of the front facade. The cornice gives
character to the skyline and sometimes includes
the building's name or date of construction.
A cornice is usually an important visual feature
of a new or historic commercial facade.
Parapets help conceal mechanical equipment or
other rooftop construction from pedestrian view.
Well-maintained roof and gutter systems help
prevent the deterioration of other parts of a
building.
* Recommended actions or treatments are
indicated by vt.
· Actions or treatments not recommended and
other warnings are indicated by X'.
Retaining Important Features
Vt Retain the form. materials and features o~'
original or significant later roofs--particularly
those visible from public rights-of-way and
important to a building's character.
Vt Retain existing parapets and cornices, as well
as features associated with them, such as:
· copings and capstones
· brick corbels, decorative tile, and terra-cotta
· wood, pressed tin, and other applied cornices
· dates, building names, and other original
identifying features
The variety of parapet and cornice treatznen~s in downtown
Roanoke characZerizes commercial buildings of different
periods and uses.
Removing Inappropriate Treatments
Vt Remove inappropriate treatments, such as
sheet metal, plywood, or other materials obscur-
ing or covering decorative cornices.
Cove. cia9 or removing a building's cornice, often because of
maintenance concerns, inevitably results in a loss of
character.
DEFINITIONS
Cap,tone. Aqy ~ingfe stone in
acoping. .... ~ ~
Coping. The protective cap or
top of a wal!~ often of
concrete or stone.
Corbels. A series of projecting
bricks orother masonry units,
each unit stepping progres-
sively farther forward with
height... ·
Cornice. Decorated trim-work
· placed along the top of a wall.
Parapet. A Wall that extends
above the roofline.
Terra cotta. Hard, unglazed
fired clay, used for ornamental
work and roofing tiles.
Roofs, Parapets and Cornices
The Architectural Design
Guidelines for the H-1 District
were prepared for the
Oty of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
Oty Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Masonry.
Painting · Utilities and Rear
Facades · Exterior Lighting ·
Signs · New and Infill
Construction
I,/Rerfiove mechanical equipment and other
rooftop construction that are no longer func-
tional, in poor condition, and visible t'rom the
street. Rooftop signs, unless they are historic,
also should be removed.
Repairing Oamage
V' Stabilize conditions when repairs to a roof,
parapet, or cornice cannot be undertaken
immediately.
I/Repair cornices, brackets, or other features
revealed after removing inappropriate cover-up
materials.
V' Repair deteriorated flashing, parapet copings.
and roofing materials that may permit water
penetration and damage cornices, parapets, or
structural members.
~/Ensure that roof drains, gutters, and down-
spouts are free of debris and conduct water away
from the roof without damaging features such as
parapets, cornices, masonry walls, and founda-
tions.
V' Explore replacement features made from a
substitute material when a missing feature cannot
be replaced in kind.
Rehabilitation and Other Alterations
~ Keep the form, slope, and features of a roof
that is visible from the street.
I/Consider the addition of skylights when
making roof alterations as a way of increasing
the usefulness of upper-floor spaces, so long as
the skylights are not visible from the street.
X Avoid locating rooftop mechanical equipment
at the roof's perimeter, making it visible from the
street.
Rooftop mechanical equipment should never be visible from
ground level; make Sure it either has a Iow profile or is set
sufficiently back from adjacent parapet walls.
~ Undertake construction of additional stories
or rooftop additions only if the new construction
is:
· in keeping with the character ora building's
facade, or
· set back from the face of the building so that it
will not be visible from the street '
Additional stories should be designed in keeping with a
building's existing character (right), or, if of a different
design, set back from the facade to reduce their visual
impact (left).
' Painting
ARCHITECTURAL DESIGN
GUIDELINES FOR THE H-1 DISTRICT # CITY OF ROA N ORE
ne warm color and natural vibration of this building's
unpainted masonry is c~mplemented by waodwork and other
features that are painted in a neutral, stonelike color.
The color of a building comes from its construc-
tion materials: for example, red. brown, or ochre
brickwork; grey or tan for stucco and stone.
Sometimes, however, masonry walls were
painted to provide added protection to soft
brickwork or to conceal defects. Painting
window sashes, doors, bulkheads, cornices,
decorative elements, and other wood or metal
items protects them from weathering and
deterioration.
When choosing colors for painted features, iris
important to relate them to an overall color
scheme that is appropriate to your building and
its neighbors.
Generally, the more elaborate a building's.
detailing, the more important the role that color
plays.
Using appropriate paint removal and surface
preparation techniques is just as important
when protecting a building's exterior materials
as the repaiating effort itself.
· Recommended actions or treatments are
indicated by ~.
· Actions or treatments not recommended and
other warnin-s are indicated by ~'.
Retaining Important Features
X Avoid painting masonry buildings that have
never been painted, particularly if they have
decorative or multi-colored brickwork. Un-
painted masonry requires less maintenance, and
may be kept in good condition with minimal care
for hundreds of years.
Painting unpainted masonry obscures decorative detailing
and eliminates the natural color variation in brickwork that
lends vitality to a building.
~'~ Keep painted all materials that rely on paint
for protection or a traditional appearance, such
as:
· wood (windows, doors, bulkheads, decorative
trim, signs)
· pressed tin (cornices, details, signs)
· steel (columns, windows, doors, lintels, signs)
· cast iron (storefronts or features)
· concrete, concrete block, and other common
building materials
· terne-metal roofs
g Don't paint ornamental metals such as brass.
bronze, copper, aluminum, or stainless steel.
Painting
DEFINITIONS
Bulkhead. The base of a
storefront window or sidelight
adjacent to a door.
Chalking. A powdery surface
condition resulting from the
deterioration of paint.
Cornice. Oecorated trim-work
placed along the top of a wall.
Lintel. A horizontal beam over
an opening that carries the
weight of the structure above.
Sandblasting. A potentially
damaging procedure using a
blast of air combined with
particles of sand to clean hard
surfaces.
Sash. The framework ora
window that holds the panes
of glass and slides vertically or
pivots.
Teme-metai. A metal alloy of
lead and tin, used as a roofing
material.
window frame
doors
Many materials and decorative features of a commercial
building rely on point for their protec~'en and traditional
appearance.
I/Retain painted wall signs that are significant
features of downtown commercial buildings.
Carefully remove loose and flaking paint by
hand-scraping, then repaint with the appropriate
paint ty~. Check with the city regarding any
sign regulations, particularly if the sign is newly
uncovered.
Painted wall sings are an important port of downtown
Roanoke's character.
I/Identity the areas with the most serious paint
problems when appropriate repainting cannot be
done immediately. Correct any problems causing
the paint deterioration, such as water penetration,
scrape the affected areas, and repaint.
Paint removal from woodwork
~' Avoid removing paint from historic woodwork
unless it is peeling. Most other conditions such
as mildewing, staining, or excessive chalking
only require a thorough surface cleaning before
repainting.
t/Use hand-scraping to remove peeling paint
from historic woodwork or sand the paint to the
next sound layer; then repaint with a high-quality
exterior oil paint.
X Avoid the following techniques when remov-
ing paint from woodwork:
· chemical strippers, which may leave a residue
or raise the grain of woodwork
· propane torches, which may easily char the
wood or vaporize the lead contained in older
paints
· sandblasting or other abrasive techniques,
which will destroy the profile of wood
moldings and permanently erode wood
surfaces
Paint Removal From Masonry
X Avoid removing original paint from masonry.
Many historic masonry buildings were painted to
protect the soft brick used during the mid-19th
century or were painted at a later date to hide
incompatible alterations or repairs.
ff Remove paint from masonry only when it is
evident that:
· paint is not original to the building (look at old
photographs)
· removing the paint will not reveal defects or
alterations
· the process of removal will not damage the
masonry
g' Use the gentlest means possible to remove
paint from masonry, such as chemical paint
strippers developed specifically for use on
masonry.
X Do not use abrasive techniques, such as
sandblasting, that will permanently erode the
surface of the masonry and make it subject to
water damage.
Paint Removal From Metal
~/' Use hand-scraping and wire-brushing to
remove loose, flaking paint, and mst from metal.
I/' Use abrasive techniques carefully, such as
Iow-pressure. dry-grit blasting on cast-iron
elements to remove extensive paint buildup and
corrosion; be careful to avoid damaging adjacent
materials.
I/Use chemical strippers developed specifically
for softer metals, such as tin and copper, to
remove extensive paint buildup and corrosion.
Avoid the use of grit-blasting, which may
dama. ge the finish of these metals.
Deveiopin9 Appropriate Color Schemes
~/Choose a color that is similar to that of the
existing building materials when it is necessary
to paint an exterior wall.
~/Express the individual character of a building
by selecting a wall color that is compatible with
those of adjacent buildings: the colors need not
match exactly to be harmonious.
Choosing color schemes that are distinct but compatible with
those of other buildings--such as these with a lighter body
color and somewhat darker trim and accent colors--is the
best way or promoting architectural harmony.
~' Choose a limited number of colors that relate
well to each other when painting a building. In
most instances, two accent colors in addition to
the main wall color are sufficient to highlight
any facade. The major accent color should be
compatible with the wall color and tie the upper
and lower facades together. The minor accent
should enhance small details. Recommended
applications of the three colors are as follows:
· main color on exterior walls
· major accent color on majority of trim--
cornices, bulkheads, window frames, and
sashes
· minor accent color on smaller decorative
details---doors, storefront frame
Most color schemes for commercial buildings can be planned
with three color~.
~' Keep the appearance of a building with
multiple stare fronts unified through consistent
treatment of the upper and lower facades.
Windows. cornices, and wall surfaces should
each bc painted the same color throughout. Each
storcfront should relate to the overall building by
using thc same major accent color, but may
express an individual identity by using a compat-
ible minor accent color and appropriate signs or
awnings.
~' Investigate app,'opriate color schemes by
consulting historic paint catalogs and historic
photographs of the building or by scraping paint
layers ['rom thc building itself.
~/Consider the rear and side facades when
plannin,,= a buildin,,'s=, color scheme. Applying the
same color schcme'to the rear facade is a
practical way of feint'arcing the identity of a
commercial establishment.
~' Avoid using too much color on the facade. Too
many colors on details make the facade appear
busy.
Adopting a distinct color scheme for the storefront and upper
floor (left) destroys this building's overall architectural unity.
Expressing a business's identity by selecting a different minor
accent color, as on the remaining storefronts, is far more
successful.
Painting
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
Oty Department of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Masonry ·
Storefronts · Windows and
Doan · Roofs, Parapets and
Cornices · Utilities and Rear
Facades · Awnings and
Canopies · Signs
· · · '
Facades
ARCHITECTURAL 0 ESIGH GUIDELINES FOR THE H- I DISTRICT *' CITY OF ROANOKE
Rear facades provide opportunities for additional entries to
downtown businesses and for beautification and enhance-
ment.
Utilities can have a significant impact on a
building's appearance, particularly when located
on the front facade. Even when placed on the
side or rear of a building, utilities may contribute
to a cluttered appearance and interfere with
efficient use of these areas.
The visibility and accessibility of the mar facade
from adjacent off-street parking areas makes
improving the appearance of these areas desir-
able. Rear facades may provide increased
opportunities for additional access to both
ground-floor and upper-story activities.
The architectural character of a commercial
facade can be destroyed by the numerous or
obtrusive placement of ut/I/ties.
Improving the appearance of rear facades of
commercial buildings--especially those visible
from adjacent parking areas or open spaces--
can increase opportunities for business identity
and patron access.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Important Features
I/Identity and retain original or significant later
materials and features of a building's rear facade.
Although changes to the rear of a building are
generally more acceptable than those to a front
facade, it is particularly important to retain'
features that are of the same design as original
features present on the principal facade.
t,/Assess the present use of the rear facade of a
building and determine appropriate rehabilitation
treatments. Recognize that a building with a
pedestrian-scaled rear entrance will have
different considerations than a building u, ith a
raised loading dock and large overhead doors.
Removing Inappropriate Treatments
I/Evaluate the appearance and location of
existing utilities at the front, side. and rear of a
building, including:
· electric lines, panels, and meters
· telephone lines and panels
· gas and water meters
· cable television lines
· fire alarms, sprinklers, and security systems
· window air-conditioning units
· fuel tanks and mechanical equipment
° trash containers and recycling-bins
· loading/delivery areas
· private parking
V~ Relocate conspicuous utilities whenever
possible to less visible locations. Plan utility
placements and connections so that they do not
interfere with public access to rear entrances.
V~ Remove materials that detract from the
appearance of a rear facade whenever possible,
such as:
· metal panels, plywood siding, or other cover-
up treatments
· masonry, metal, or plywood window infill
· window grates, window-mounted tans. or
mechanical equipment
· outdated signs, lighting, utilities, wires, and
hardware
Relocating exhaust fans and power lines to a less conspicuous
location at the side or rear of a building will improve the
appearance of the front facade.
DEFINIIIONS
Rehabilitation. Making
possible a compatible new use
for a building through mpa/r,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Utilities and Rear Facades
front facade
rear facade
The design, materials, features,
and color scheme of a rear
facade---~rgcularly one that
provides public access--should
relate to the front facad~
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Masonry ·
Windows and Doors. Roofs,
Parapets and Cornices ·
Painting · Exterior Ughgng ·
Signs · Offstreet Parking ·
New and Infill Construction
lC Avoid allowing water dripping from air-
conditioning units to fall on pedestrians or cause
deterioration to building materials.
NOT RECOMMENDEO
Inappropriate window treatments, outdated utilities, and
trash add to the cluttered appearance of a rear facade.
RECOMMENOED
Removing inappropriate window treatments, outdated
utilities, and providing a trash area can improve the
appearance of a rear facade.
Repairing Damage
~ Make sure that gutters, downspouts, and
drains work properly and that the ground slopes
away from the rear of the building to avoid water
damage and building deterioration.
ff Improve safety and maintenance at the rear of
buildings by providing:
· an area for trash containers
· paving--particularly to rear entrances---or
gravel to improve or control surface drainage
· sufficient pedestrian-scaled lighting
Rehabilitation and Other A Iterations
V' Consider whether rear entrances are feasible.
Reduce potential conflicts with deliveries or
service access.
V' Install relocated and new utilities at the rear
of buildin,,s=, taking care to:
· avoid damaging, obscuring, or removing
important materials and features
· reduce conflicts of access at rear entrances
· install the utilities in a neat manner and an
inconspicuous location
V' Enclose and screen trash collection areas
rather than leaving trash cans or dumpsters in
full view.
~,/Consolidate the location of utility meters and
servicing requirements for several adjacent
buildings and provide a centralized trash pick-up
site.
~ Explore ways to reduce the visual impact of
utilities by screening them or painting them the
same color as the walls of the building v, hen they
cannot be eliminated or relocated.
~' Make public access to the rear of a building
identifiable, inviting, and sate by providing:
· separate pedestrian and delivery/service access
· adequate walkways, paving, and lighting
· clearly identifiable entrance door and signage
~' Relate the design of the rear facade to the
design of the principal facade. The relationship
may be reinforced by the similar treatment of:
· color
· entrance door and hardware
· sign shape and lettering style
· (smaller) display windows
· awnings
· lighting
V' Consider that a rear entrance may be different
in design from the storefront if the rear of the
building serves a different tenant, such as an
upstairs office, but make both the rear entrance
and the main storefront relate to the overall
character of the building.
~ Consider using plant materials at the rear of
buildings to improve their appearance and make
entrances more inviting. Avoid. however.
planting schemes that will require considerable
maintenance.
Rehabilitated rear facades make safe and attractive
secondary entrances W ground-floor commercial spaces.
Awnin and Canopies
ARCHITECTURAL OI:SIGN GUIDELINES FOR THE H-1 DISTRICT
CITY
OF ROANOKE
An attractive awning that complements a facade's design and
color scheme can reinforce a building's character.
Many downtown commercial buildings in
Roanoke traditionally had canvas storefront
awnings to shelter shoppers from the rain or hot
sun. and as an attractive way to identify the
ground-floor business. Each morning, awnings
signaled that the business day had begun. Other
civic or prominently located buildings had
canopies--flat, roof-like structures that also
provided protection from the weather--inte-
grated into the building's architecture. Today,
awnings made of durable synthetic fabrics
provide an economical way to enhance the
character of a commercial facade, while canopies
provide a more permanent sheltering structure
for buildings of special significance.
Over-reliance on canopies and awnings may
disrupt the important visual relationship
between the upper and lower facades ora
building.
Architectural detailing may suggest motifs for
awnings or canopies that relate to the building's
overall and character.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by ~'.
Appropriate Use
~/' Use awnings only in the following situations:
· to provide weather protection for pedestrians
· to provide sun protection for display window
merchandise
· to enhance an unattractive or uninteresting
storefront
· to provide business identification
I/Use individual awnings on upper-story
windows only in the following situations:
· to provide sun protection for upper-story
spaces
· to enhance an unattractive or unin[eresting
upper facade
· when awnings are used on a ground-floor
storefront
~' Reserve the use of canopies for buildings of
civic importance or for prominent locations, and
limit their use to the ground floor.
X Avoid the use of both awnings and canopies
on the same building.
Location, Size and Proportion
X Avoid obscuring or destroying decorative
details of the facade, such as:
· ornamental ironwork
· decorative brick or tilework
· transoms
· storefront cornices
· storefront piers
· brick arches or pressed metal window hoods.
~/' Proportion an awning so that it has:
· an 8-foot clearance to the sidewalk
· a 4- to 7-foot projection over the sidewalk
· a 15° to 45° slope
· a valance width of 8 to 12 inches.
~' Proportion a canopy so that it has:
· an 8-foot clearance to the sidewalk:
· a projection of 6 to 9 feet over the sidewalk
· a slope of the top surface of no more than 2°.
Awnings and Canopies
A properly proportioned awnin9 should be located, whenever
possible, be/ow the storefront transom.
2°
Canopies generally have somewhat larger proportions than
awnings.
V' Locate awnings or canopies on the transom
barmabove the display windows but beneath the
transom windows--whenever possible. When
such location would prevent adequate clearance
above the sidewalk, the awning or canopy may
be located above the transom windows or
immediately below the storefront lintel, sign
panel, or storefront cornice.
X Avoid using posts or columns that interfere
with pedestrians to support an awning or canopy.
g Do not permit water to drain off a canopy
without a downspout. Runoff should be drained
by downspouts located adjacent to the piers of
the building.
*/Make the width or'an awning or canopy
somewhat greater than that of a storefront.
overlapping slightly but not extending across the
outermost structural piers. It may extend across
one or more intermediate piers to unify several
storefront openings for a single tenant, but only
it' it does not obscure significant features or
details of the facade.
Keep awnings---even continuous awnings~from covering
· e outermost piers of a building facade to avoid giving a
building a fragmented appearance.
V' Proportion upper-Root awnings so that:
· their slope is somewhat steeper than that of the
storefront awning
· they extend between onethird and one-half o~'
the way down the window
· their projection is not more than 3 feet
Materials, Design and Details
~ Choose appropriate awning fabrics such as
cotton duck. polyester, or acrylic. Awnings made
of aluminum or vinyl are not appropriate.
~ Secure an awning firmly without causing
damage to the structure or materials of the
facade.
Locating an awning below the storefront cornice bu~ above
the transom may be necessary for buildings with smaller-
scale storefronts.
Most awnings ore of a structural steel design, using steel
structural members of at least !" in diameter for stability.
s/Construct canopies of substantial materials,
such as wood or metal, anchored to the facade
with chains or tie-rods with turnbuckles, and
covered with an impervious material such as
sheet metal. They may be open underneath or,
preferably, have a finished soffit.
I/Use the same style and proportions when
choosing awnings for different storefronts or
upper-story windows within the same building.
Different colors or patterns may be used tbr
adjacent storefronts and upper-floor spaces, but
they should be compatible with each other.
Awnings and Canopies
Canopies require substantial construction that should be
integrated into the arch#ecZural design of a buildinp's facade.
I/Keep awnings fairly restrained in design and
pattern for buildings with highly detailed
facades--preferably by using a solid fabric.
Striped fabrics and other patterns are better
suited to plainer buildings.
While ~ttemed awnings mag enhance a plain facade solid
color awnings are better suited for buildings with elabomte
detailing.
~ Use appropriately scaled patterns for
awnings. Consider larger-scale patterns for long
expanses, and narrower or more repetitious
designs for smaller areas.
~/Choose an awning shape that is appropriate
for a particular storefront. The familiar, straight-
sloped awning is generally best for most store-
fronts. Awnings with rounded tops or curved
protiles should not be used unless justified by the
shape of the storefront or its window or door
openings.
I/Select awning colors that reinforce the overall
color scheme of the building.
I/Make individual awnings for upper-story
windows compatible with the design and
materials oi" the storefront awning, and in most
cases use the same color and pattern.
Oifferent but compatible awning colors and patterns may be
used for companion storefronts and upper-floor windows
within o single building, as long as the awnings are of the
same style and proportion.
I/Consider awning details, such as the style of
the valance (scalloped, notched, straight), as a
way of making the awning compatible with the
character of a particular building facade.
I/Make the materials, colors, and details of a
canopy and its exposed structural elements
compatible with the overall design and color
scheme of the building. The canopy's soffit
should be painted white or a suitable light color.
I/Consider using the valance of an awning as a
sign panel, provided it is not over 12" in height
and that the range of lettering styles used is the
same as that for other signs on the storefront.
Such lettering may be either silkscreened or
sewn onto the valance.
The valance of an awning can provide an excellent
opportunity for attractive signore.
The Architectural Oesign
.Guidelines for the H-10istTiCt
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Buildin9 Fecades . 5torefron~s ·
Windows and ODors · Utilities
and Rear Facades · Painting ·
Hardware and Accessories ·
Exterior Uphtin9 · Signs
' Hardware &Accessories
A R C H IT E C T U R A L D E S I G N G U I I) E L tt E S F O R T H ~: H - 1 DISTRICT .dr CITY OF R O A N O K E
AITractive hardware, such as light fixtures, canopy chains,
and flags, reinforce this huilding'$ character.
Functional elements, such as hardware, light
fixtures, and street numbers, often help reinforce
a particular architectural style, while other more
decorative elements, such as banners, flags, and
historical markers, can add interest to a
building's facade and vitality to a commercial
streetscape.
Traditional commercial hardware and building
accessories are important in reinforcing the
building's character or expressing it's history.
Retaining Important Features
~' Identify and retain all hardware and decora-
tive elements that are historic or demonstrate
quality craftsmanship, such as:
· door handles, locks, and pushplates
· decorative metal grilles, vent covers, or
escutcheons
· distinctive painted or applied street numbers
· historic or symbolic features of a trade or
service (pawnbroker's globes, barber's pole)
· historical markers
A va~e~ of historic decor~ive fe~u~ chara~e~ze
Raanoke's commercial buildings.
Repairing Damage
~ Repair broken hard,are whenever possible.
When replacement is necess~, look Eot items of
a similar st~[e, size, and mateH~] at an antique
dealer or salvage yard. or choose ~ new item that
~s similar to the original item in material, s~ze.
and stFle.
~ Keep metal 6eatures polished or p~inted, ~s
appropriate. ~nclud~n~ steel railings, fire escapes,
and ladders.
A building's architectural detailing may suggest
design motifs for banners or other accessories
that can add vitality to a commerdal facade.
· Recommended actions or treatments are
indicated by ~,,~.
· Actions or treatments not recommended and
other warnings are indicated by ~'.
~ Remove or relocate fire escapes and ladders
to the least conspicuous side or the rear of a
building when possible. Explore opportunities to
replace fire escapes with interior fire stairs.
~/Choose exterior light fixtures that reflect the
architectural character of a building's facade.
Historical designs may be appropriate if there is
documentary evidence of their presence, but
avoid using fixtures that give a false historical
impression or that are associated with a special
theme. (See &teriorUghting)
DEFINITIONS
Escutcheon..A protective plate
surrounding a keyhole, light
switch, door knob, etc.
Pier. A vertical structural
support, usually rectangular in
shape.
Transom. A window located
above a door opening.
Hardware and Accessories
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Masonr~ ·
Storefronts · Windows and
Doors · Painting ·
l/ti#ties and Rear Facades ·
Exterior Lighting · Signs ·
New and Infill Construction
Relocation of a fire escape and replacement of altered
windows can enhance a buildinf s appearance.
V' Use painted or applied numerals rather than
words to display a building's street address.
Street numbers should appear in a visible and
traditional location, such as the transom above
the storefront door or on the door itself. (See
Signs) 1234.%7890
1234567890
1234567890
234567890
_"~'~/~"12 ~4S67890
~.~,'~.~"1234567890
Painted street numbers should be in a typeface that is easy to
mad and expresses the character of the particular business.
Traditional gold leaf and black paint often enhance
appearance and legibility.
~ Use banners for special events or as part of a
coordinated promotional effort with other down-
town merchants to add vitality to the commercial
district.
V' Use individual banners to help express the
t,/Locate banners above the storefront opening
or on a masonry pier, but do not obscure or
destroy important features of the facade. *lake
sure any mounting hardware will not damage the
facade. A banner may be attached to a single
horizontal pole at the top. or stretched loosely
between top and bottom poles.
~/Tables and chairs may be appropriate for
certain uses in the historic district provided that
they:
· are located within 3' of the building
· leave 5' of sidewalk for pedestrian use
· meet the design guidelines and standards for
the types of furniture that can be used
· have a permit issued for their use
V' Place any historical markers or plaques in an
inconspicuous location on the front of a building,
such as on a masonry pier. Markers should be of
a durable material, such as bronze, and placed
where they will not obscure or destroy important
features of the facade.
Piedmont ~ '-"
Building "~
1907
'--1-' A National
-[- Hi~o~i~
~ L° ., Landmark
Commemorative plaques are an important way of reminding
a community about its architectural heritage.
g Avoid using flags unless the building is of a
civic or institutional nature.
X' Refrain from using .flower boxes or planting
areas at the front of a building. Traditional
window boxes are too residential in character for
character of a particular business. Display such downtown.
banners only so long as they appear neat and
clean. A permit from the city is required.
V' Choose or design a banner that complements
the building's appearance and business character.
Because they are changeable, banners can adopt
seasonal designs or color schemes more effec-
tively than signs.
Banners can add seasonal variety and color to an otherwise
established sWrefrunt.
' Exterior Lighting
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1
DISTRICT # CITY OF ROANOKE
Attractive lighting fixtures add vitality to downtown stre~
Nighttime lighting promotes the identity of
individual businesses, as well as street vitality
and security. Restaurants and shops with evening
hours, as well as buildings where evening events
are scheduled, often need exterior lighting. Even
when businesses are closed, effective and
attractive display window lighting encourages
evening window shoppers who may return
during daytime business hours.
Public and landmark buildings are generally
more heavily lighted than private commercial
structures.
b'ghting can be used to focus attention in the
nighttime environment.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by
Retaining Historic Lighting
~/Retain historic light fixtures that are either
original to a building or are part of a later,
significant design. Use appropriate techniques
for repairing and maintaining historic fixtures.
t,/Obtain replacement fixtures ora similar style
and size from a salvage supply or antique shop if
existing light fixtures are damaged beyond
repair, or choose a compatible design from a
commercial manufacturer.
~' Retain existing illuminated signs, particularly
neon signs, that are in character and scale with a
building's facade or that represent an important
element of an overall facade design.
Traditional light fixtures and historic illuminated signs
enhance the daytime and nighttime character of downtown
Roanoke.
Lighting for Storefronts and Signs
~' Avoid using storefront light fixtures and other
general lighting fixtures unless there is historical
evidence of their use and appearance.
V' Limit lighting to the interior of display
windows for most commercial uses. The
storefront may include painted window signs that
are not illuminated directly but are visible by the
light from within a store or display window.
A well-lit display window provides attractive nighttime
lighting.
Exterior Lighting
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Assodates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Development, Room 162,
Munidpal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades. Masonry ·
Storefronts · Utilities and Rear
Facades · Hardware and
Accessories. Signs · Offstreet
Parking
I/Use'light fixtures that direct light upward and
shield the light source from the viewer when
providing external illumination l'or signs,
Externally illuminated signs should be used fi>r
businesses that are open in the evening, such as
restaurants.
Lighting should be shielded and dim~ reward a sign to
avoid glare.
~ Locate new light fixtures and associated
wiring in an inconspicuous manner that does not
obscure or damage important materials or
features of a building's facade.
~ Conceal the light source for display windows,
signs, and architectural features to avoid gl~e.
Consider:
· recessed ceiling fixtures in display windows
· angled light fixtures
· fixtures with metal shades or baffles
aeon si~ns hun~ inside display windo~ can add special
c~aroaer to the high,me en~imnment.
g Do not use flashing or moving lights.
~ Use light of an appropriate color quality such
as incandescent, warn fluorescent, or quartz
lighting that prese~es the natural daytime colom
of objects.
~ Provide adequate lighting to side or mar
entrances for safety and security. Avoid the use
of high-intensity security lighting unless these
areas are not visible from the street.
5ite ti~htin~
~ Choose light fixtures that are appropriate to
the scale and character of landscape and parking
areas and that are compatible with adjacent
buildings.
~ Use standards and poles that am less than
twenty tket in height tbr general area lighting.
Appropriate site lighting fixtures can make pedestrian areas
safer and more attractive, highlight plant materials, or
provide general area lightin9 suitable for parking/qts.
X' Do hOC use high-intensity security lighting for
general area lighting.
~ Control glare by using light fixtures with
parabolic reflectors or louvers to direct light
downward rather than outward.
Signs
ARCHITECTURAL DESIGN GUIOELINES FOR THE H-I DISTRICT . CITY OF ROANOKE
Altractive awning signs can add vitality to commercial
buildings.
Downtown commercial signs reflect the slower
pace of downtown traffic and pedestrians--in
contrast to their large, brightly colored, and
illuminated counterparts found along a commer-
cial strip. Downtown signs generally are smaller
and sometimes more highly detailed. Signs add
identity and vitality to commercial buildings, but
la~e, numerous, or poorly designed signs can
produce visual clutter. Attractive and effective
signs require equal design consideration to other
facade improvements.
Signs are most effective when they are kept
simple and easy to read.
Signs are generally meant to advertise or identify
a particular business, not upstage or overwhelm
an entire building.
Many of the features of a traditional storefront
provide an opportunity for commercial signage.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by ~'.
.~/Retain historic signs that are important to the
character of a building, such as:
· painted wall signs
· neon signs
· symbolic signs
· signs that identify a building's original owner
or the date of a building's construction
Oowntown Roanoke contains many signs that have become
familiar commercial landmarks.
V' Stabilize areas of deterioration when a
historic sign cannot be repaired immediately.
~" Explore whether suitable replacements can be
fabricated from substitute materials when
missing sign features cannot be replaced in kind.
~ Choose one or more sign types that are visible
to both motorists and pedestrians.
~' Use the same type of signs for two or more
storefronts that occupy a single building. Choose
a sign type that relates to building features
common to both storefronts or to the facade as a
whole.
~' Avoid using transom signs when the transom
provides light for the store interior.
ff Consider using attractive portable signs in the
following situations:
· to present changeable information, such as
menu specials
· to announce special events and seasonal
promotions
· to identify upper-floor businesses
~ Remember that portable signs on city
sidewalks need a temporary sign permit. Such
signs should:
· use stable supports
· avoid obstructing pedestrian access
· be displayed only during business hours
· be well-designed for the particular type of
business and be attractive, not generic.
changeable signs
· be on private property unless permitted on the
sidewalk by the city
,hq
Signs
DEFINITIONS
Baffle. An opaque or
translucent plate used to
shield a light source from
vieW.
Building frontage. The length
of a building site along a
street.
Cornice signband. A flat, wide
panel located just below the
decorative molding of the
cornice.
Pier. A vertical structural
support, usually rectangular in
shape.
Transom· A window located
above a door opening.
l'ype of Sign Remarks
1 Cornice sign
Flat or Wall sign
· painted or raised lettering applied
to a cornice signband; generally
the most appropriate choice for
traditional storefTonts
· applied sign panel; used when a
storefront cornice is not present
Transom sign · flat sign located on a transom
Window sign · painted on the inside of a
storefront, upper-story
window, or upper-floor entry door;
suitable for businesses
where window displays are not
prominent
4 Hanging or · double-sided panel (total sign area
projecting sign equals twice face area); generally
the most visible to motorists and
pedestrians
Awning sign · painted or sewn fabdc letters on an
awning's valance or slope
Directory sign · lists one or more business names
and locations, usually removed from
the sign location, such as on an
upper floor
7 Parapet sign · provides building identification or
construction date
The cornice signband and awnings common to both these
storefronts provide coordinated sign treatments.
X Do not use internally illuminated signs, such
as those made of plastic or other translucent
materials.
V' Consider using neon signs within a display
window to add color and light to a storefl'ont.
The daily display of attractive portable signs helps signal the
start of the business day.
Number and Size
V' Check the city zoning requirements on the
number and size of signs.
X' Do not exceed one square foot of total sign
area per linear foot of building frontage for all
uses in any commercial building.
V' Limit the number of signs for each storefront
or ground-floor business in a building to two,
with not more than one sign-~considered the
primary sign--being one of the following:
· cornice sign
· fiat or wall sign
· transom sign
· hanging or projecting sign
· awning sign
The secondary sign may be a window sign. A
total of two window signs may be used in
conjunction with a primary sign when:
· tee location of the store entrance separates the
display window into two parts
· the combined area of the proposed window
signs is smaller than the primary sign
~ Signs identifying upper story businesses
should not e,~ceed 15% of the area used for signs
identifying the ground floor business.
I,/Limit the number of signs for each upper-
story business to two of the following sign types:
· one directory or hanging sign adjacent to the
upper-floor entry
· one painted window sign in an upper-story
window
V~. Use only one sign per business on the rear
facade of a building. The total area of such signs
should not exceed 30% of the sign area for the
front of a building.
The use of awnings may influence a storefront's sign strategy.
Without ownings (left), a cornice signbond is visible to both
motorists and pedestrians. With awnings (right), on awning
sign may be supplemented by two sma# window signs for
increased visibility.
storefront A storefroat B
Calculating appropriate sign areas
44' frontage x l.O sf/lineor foot of frontage = 44 sf (22 sf per storefronO
44 sfx 1596 = 6.6 sf for upper floor (combined)
Storefront A: $~orefront B:
tronsom sign: 12' x l '6"=18 sf honging sign: 2' x $' x 2=12 sf
window sign: Y x 1'4"=4 sf window sign: 2'6' x 4' = I0 sf
total = 22 sf total = 22 sf
Upper floors:
directory sign: 1'6"x 2'6"=$.75 s£
window signs: 2'6" x 6" x 2= Z$O sf
~otal = 6.25 sf
Location
~' Locate hanging signs at or below the store-
front cornice for a ground floor business, but no
higher than 15' above the ground. Hanging signs
may also be located at the piers or in front ol" the
recessed entry. Be considerate not to block the
view of neighl~oring signs.
~' Maintain a minimum clearance for all
hanging signs of 8' above the sidewalk.
Storefront signs should be Iow enough for good visibility yet
not interfere with pedestrian movement.
~/Maintain a maximum projection or' 4' for
hanging signs.
Design and Shape
~ Use horizontal signs at cornice signbands and
transoms: more compact shapes generally are
more suitable for hanging and wall signs.
The general proportions of a sign should be determined by its
type and location.
~/Work with national manufacturers, distribu-
tors, or companies to adapt their Iogos and sign
systems to create appropriate signs for the
historic district. Compatibility of scale and
materials is especially important.
~' Avoid making the entire transom area into a
sign. A sign panel no larger than two-thirds the
height of the transom should be applied so that it
projects slightly from the face of the transom (if
the original transom glass is still in place).
Limit the size of transom signs to avoid blocking light to the
interior or obscuring the transom qlazing.
X Avoid large window signs that block views
from or into display windows. Use smaller
lettering, more appropriate for closer pedestrian
traffic, near the bottom of the window.
Materials
~ Use painted wood for most panel signs. Use
marine-grade exterior plywood or high-density
wood comp6sites with banded ed,,ese ~ to prevent
moisture penetration. Applied moldings or routed
edges can add additional character.
Signs
Signs
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Assodates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Building Facades · Masonry ·
Storefroats · Windows and
Doors · Roofs, Parapets and
Cornices. Painting · Utilities
and Rear Facades · Awnings
and Canopies · Exterior
V' Use ;mamental metals such as brass, bronze,
or copper only for small-scale signs such as
directories.
X Avoid etched-glass signs. Etching should
never be done on historic glass.
Color
V' Choose simple color schemes R)r painted
signs using no more than three colors that relate
to the overall color scheme of the building.
I/Consider using traditional gold-leaf lettering
I:or window signs. Avoid a solid painted back-
ground behind window lettering because it
destroys the transparency of the storeffont.
Lettering
v~ Choose simple lettering for commercial signs
that is:
· easy to read
· appropriate to the character of the business
· compatible with the architecture of the
building
Serif
lettering has a traditional appearance and is appropriate
for most older buildings.
lettering is suitable for key words or painted window signs.
Sans Serif
lettering is more contemporary.
lettering can create a strong impression but should be used
sparingly.
Attachment
I/Attach signs to buildings inconspicuously and
in a manner that will do the least permanent
damage to building materials.
~ Use attractive supports and hardware to
mount all signs, particularly hanging signs.
utilitarian hardware
decorative hardware
Althou9h attachment hardware for signs need not be
elaborate, it should be neat in appearance.
Lighting (see also Exterior Lighting)
Id Use illuminated signs for businesses that are
open in the evening, such as restaurants. For
other businesses, an illuminated storefront
window generally provides sufficient nighttime
identification.
ff Provide illumination for signs where appro-
priate. Do not use plastic, internally illuminated
signs.
I/Conceal the light source to prevent glare by
directing the light upward and shielding the bulb
from the viewen Consider the use of:
· angled light fixtures
· fixtures with metal shades
· fixtures hidden behind baffles
Ught sources for illuminated signs should be shielded to
avoid gla~.
~ Choose modest light fixtures to light signs.
Install the fixtures and their associated widng
inconspicuously to avoid detracfin~ from the
daytime appearance o¢a building.
~ Consider ~e use et neon ~ an attractive way
to combine signs and nighttime lighting.
g Do not use flashin~ or moving lights on signs.
Offstreet Parking
ARCHITECTURAl. DESIGN GUIDELINES FOR THE fl-1
DISTRICT * CITY OF ROANOKE
Temporary use of this vacant building lot meets the needs of
visitors to the downtown area. Improvements can be made by
adding a Iow wall and plant materials to help define the
street frontage.
Large parking lots have a significant impact on
the appearance of downtown Roanoke, making it
appear empty of businesses. However, the
availability of accessible parking is also impor-
tant to area residents and visitors who patronize
downtown businesses. The design and placement
of offstreet parking is critical to maintaining the
aesthetic quality of the historic district.
Offstreet parking areas usually represent a
short-term or interim land use until more
intensified development can occur.
Voids in a s~etscapemsuch as a vacant lot or
an of~reet parking area- -are generally less
desirable within the tt- ! Oistria than a continu-
ous line of building facades.
Clearly defining the edges of offstreet parking
areas helps integrate these open spaces into the
framework of downtown.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X'.
Planning and Site Selection
V' Locate parking behind a building rather than
to the side or front to reduce its visual effect.
Design parking areas so that they enhance the
appearance of a building's rear facade. Provide
rear access to parking.
I/Explore opportunities to share Parking
between two or more businesses that have their
peak demand for parking at different times of the
day or week.
I/Consider alternative sites for employee
parking in less heavily developed areas adjacent
to a commercial district rather than directly
within the district itself.
X' Do not demolish commercial buildings solely
to provide oft~treet parking. Consider rehabilitat-
ing such buildings and providing parking at the
rear of the lot.
Locating parking behind a commercial blo~ reduces its visual
impact yet puts it wifhin easy access of employees, shoppers,
and visitors.
~ Do not develop parking areas in a way that
would severely limit or preclude future building
construction or other land uses.
Design Considerations for Parking
~ Define the street frontage of parking lots and
provide partial screening of parked vehicles
using one or more of the following features:
· plant materials
· low walls
~ Provide hard-surfaced paving, such as asphalt
or concrete, sloped to provide proper drainage,
for all parking lots.
~/Use plant materials, such as street trees or
shrubs, to provide definition and screening of
parking lots. Plant materials should:
· require little maintenance
· tolerate conditions in an urban environment
% ,. -.:~: -~
~!!; DEFiNilqo~S- "'~- ..
Peak demand, lhe time 0fday
· duri99 which ~_ere is. -
m~tmum ~- ·
Strut ~nta0e. ~e length 0f
a buJl~9 site alon9 a street.
S~eeB~pe. ~e overall
appearance of buildings,
si0ns, lights, plantin~s, and
other elements aJ0n9 a street.
Offstreet Parking ..
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Chadottesvilh, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, $.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Utilities and Rear Facades ·
Exterior Lighting · Signs ·
New and Infi# Construction
Oefining the street frontage of a parking lot with plant
materials or walls helps to reduce the visual effect of parked
vehicles.
~ Use masonry walls to define and screen
parking areas that are next to or between
buildings. Choose masonry that is compatible
with. but not necessarily the same as. that of
adjacent buildings. Include landscaping in the
design.
~' Use painted iron fences in combination with
plant materials to screen parked vehicles from
view. Wooden fences are not appropriate.
Masonry walls and plant materials at street frontages can
help make an infill parking lot mare compatible in appear-
ance with neighboring buildings.
~/Consolidate the entrance and exit of a parking
lot in a single location at a sufficient distance
from street intersections to avoid traffic and
pedestrian conflicts.
~ Define the entrance and exit of a large
parking lot with appropriate signs and plant
materials while providing adequate lines of sight
for entering and exiting vehicles.
~' Provide several smaller areas of parking
rather than a single expanse within a large
parking lot, separated by features such as:
· plantin,, islands · access drives
· walkways
I/Provide clearly defined pedestrian areas and
handicapped accessibility within parking areas.
Direct the flow of vehicles and pedestrians
throughout the site using:
· raised walkways and curbs
· different paving materials and textures for
vehicular and pedestrian circulation
Reduce the scale of large parking areas by creating several
smaller areas, defined by drives, walkways, and plant
materials.
~/Use appropriate lighting at the entrances and
exits and within parking lots to provide adequate
nighttime visibility and security for vehicles and
pedestrians.
Giving careful design attention to pay stations, lighting, and
signs helps make parking lots compatible with downtown
Roanoke's historic character.
I/Use appropriate signs to:
· identify public or private parking lots
· notify parking patrons of applicable regula-
tions and tees
I/Design auxiliary' buildings or structures, such
as attendant booths or pay stations, that are in
keeping with the architectural character and
materials of adjacent commercial buildings.
Appropriate construction materials for such
buildings or structures may include:
· brick or stone
° painted wood
· painted metal
andlnfill
New
Construction
ARCHITECTURAL
OESIGN
GUIDELINES FOR
THE H-1 DISTRICT
CITY
OF
ROANOKE
The lower facade of the Dominion Tower incorporates details
and materials that are sensitive to the pedestrian scale of the
street.
New construction in the historic district is impor-
tant in encouraging growth and new investment.
New construction may include additions to an
existing building or the design of a new building,
either on an infill site between existing buildings
or on an open site. To maintain the integrity of
the district, new construction must be compatible
and in context with other buildings.
Observing the same design principles and
organization will help unify new and~isting
construc~'on.
New construction that expresses the time in
which it is built is important to the ongoing
history of downtown Roanoke.
Highrise and signature buildings can provide
new focal poJnts for the downtown while
relating to the lower scale of adjacent buildings.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by
Additions to Existing Buildings
· ¢' Additions should be compatible with existing
buildings in size. scale, color, and materials.
K Do not let an addition overwhelm an existing
building. Additions should be subordinate to the
existing building in size and appearance, be
located on the least-public side of the building.
and exhibit a distinct but compatible appearance
if it has its own street frontage
This bank addition is compatible in appearance with the
original building, yet is clearly subordinate to it in size and
detailing.
X' Do not obscure or destroy important features
or materials of existing buildings when making
additions.
V~ Design and construct additions so that if they
are removed in the future, the basic form and
character of the original building will remain
intact.
Siting/Relationship to Street
I/Orient construction to the streetfront that
supports the greatest pedestrian activity.
V' Observe the same setback as adjacent or
nearby buildings. Buildings should be sited at the
front of a lot abutting the back edge of the
sidewalk.
Infill construction should not have a greater setback tban
adjacent buildings. -'
~/Incorporate ground-floor commercial uses in
new construction, whenever possible, to add
vitality to the streetscape. If the ground floor is
to be used for offices or other similar uses.
design the ground-floor facades to:
· permit views into the building
· incorporate architectural detailing to provide
visual interest
New and Infill Construction
DEFINITIONS
Street frontage. The length of
a building site along a street.
New construction should include commercial spaces at the
ground floor (top) or should make provision for views int~
ground floor offices (hollom) to add vitality to the
sIreetscape.
V' Place parking to the rear or side of the
building or use another existing parking area.
Height, Width and Proportion
V' Conform in general with the predominant
story height of existing buildings on a block.
V' Maintain the predominant width and propor-
tion of existing buildings on a block. Most
commercial buildings in the historic district are
vertical in proportion and fairly uniform in
width. Buildings on infill sites that are wider
than most should be subdivided into bays that
relate to the width of typical buildings.
- I I
Infill construction should comply with the predominant story
height (top), and building width and proportion (bottom), of
existing buildings on a block. Where wider inflll sites occur,
new construction should be subdivided into bays of
appropriate width.
Roofs
V' Choose a root' form that is compatible with
other commercial buildings in the historic
district. Roofs for new commercial buildings
should not be prominent visual features of the
main facade. Most buildings have shallow-
pitched shed roofs that slope toward the rear of
the building and are hidden behind a parapet
wall, although several buildings have gabled
roofs behind a high or stepped parapet.
Storefront
V' Design a compatible new storefront by
incorporating the design features of traditional
storefronts. Employ present-day construction
materials and techniques to avoid re-creating a
historic appearance.
A new storefront should use large areas of glass for
transparency, incorporate a recessed en~, and be contained
by the piers and storefrant lintel of the front facade.
V' Provide a separate upper-floor entrance, it'
appropriate, but keep the primary emphasis on
the storefront and its entry.
Windows
*~' Incorporate windows of the same size.
proportion, spacing, and rhythm in new construc-
tion as those of existing commercial buildings.
V' Keep the proportion of window to wall area
for both upper and lower facades compatible to
that of existing buildings. The upper hcades of
most commercial buildings in the historic district
have a significantly larger area devoted to solid
wall surface than to windows, while lower
facades and storefronts are primarily windows.
proportions
" ,, '= : storefront rhythm
Infill construction should keep the same pattern of windows
and storefront openings as existing adjacent buildings.
Style
V' Adopt a style for new construction that is
compatiNe with the traditional character of older
commercial buildings in the historic district yet
reflects its own time.
New construction should be compatible in appearance with
irs older neighbors yet reflect the time in which it was built.
X Avoid inappropriate historical themes that give
a building a false historical appearance.
Materials, Color and Details
V' Choose materials that are appropriate to the
district's commercial character. Avoid materials
and colors usually associated with residences.
~ Choose materials that have color as one of
their inherent features, such as brick or stone, for
a building's exterior wall material(s). The colors
of materials for new construction should be
compatible with those of existing adjacent
buildings.
I/Select colors for the painted features of a
building that are compatible with its exterior wall
materials and with the color schemes of neigh-
boring buildings.
V' Incorporate detail and decoration to an
appropriate degree in new construction to avoid
blandness and establish a compatible relationship
with existing buildings. A, vo. id.. however,_usin, g,.~
e,x.~.~t copi.e.s of decorative features or details that
~re u_pique to a p~a~-7
Highrise and Signature Buildings
Highrise buildings (those over five stories tall)
and signature buildings (those designed by a
nationally recognized architect or having
exceptional design merit) will' be evaluated on a
case-by-case basis. In general, however, the
following guidelines should be considered:
V' Reinforce pedestrian and streetscape acti:'ity
itt ground floor level by providing:
· gmund-lloor commercial spaces
· views aud access to ground-floor offices and
other similar spaces
· pedestrian amenities such as benches and
landscape areas
V' Ensure that the new building tits within the
context of the area. Consider street views.
activities, buildings in the vicinity, and other
I'eaturcs.
V' Adopt a three-part organization for the design
of it highrise building, consisting of:
· base - the lower floor(s) that supports
streetscape activity or, if the building is
significantly taller than its neighbors, that
relate to the hei,,ht of adjacent buildings
· tower - the typical upper floors that have
architectural treatment on all sides
· cap - the top floor(s) and roof that give the
building its identity on the skyline
tower
Ibase
Highrise buildings should have a three-part organization.
~ Avoid blocking views:
· to significant, city-wide focal points
· down major streets or pedestrian thoroughfares
New and Infill Construction
The Architectural Design
Guidelines for the H-1 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Buildin9 Facades · Storefronrs
· Windows and Doors · Roof~,
Parapets and Cornices ·
Painting · Utilities and Rear
Facades · Hardware and
Accessories. Exterior Ughtin9 ·
Signs · Relocation and
Oemolition
:Relocation,&Demolition
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 / H-2 DISTRICTS * CITY OF ROANOKE
Demolition of a historic building occurs in extreme circum-
stances when rehabilitation is not feasible.
Moving a historic building to another location is
seldom the most desirable form of preservation.
Many of a building's historic associations come
from its physical setting and its relationship to
other nearby buildings. Relocation severs these
relationships and preserves only the form of a
building. More drastic yet, demolition represents
the irreversible loss of a structure.
Relocation and demolition both have important
implications for adjacent buildings and landscape
areas. Consequently, relocation--or finally,
demolition and salvage--should be considered
only as a last resort when preserving and
rehabilitating a building in its original location
and setting are not possible.
Preservation Of a building Jn its exJ~ng location
is preferable ta its relocatiori. When relocation is
unavoidable, the building, as well as adjacent
buildings, must be stabilized to protect impor-
tant architectural and structural features.
Oemoli#on of a building should only be consid-
ered if alternatives for rehabilitation are not
feasible and the loss of a building will nat
adversely affect the integrity of the district.
The impact of demolition can be lessened by
documenting a building's appearance and
salvaging historic materials.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X'.
General
~ Make every effort to preserve rather than
demolish a historic building. Thoroughly
evaluate all rehabilitation and use alternatives,
including moving.
~ Undertake thorough documentation of a
building prior to its relocation or demolition.
including:
· professional photographic documentation of its
present appearance
· dimensions of the overall building and its
major features
· relationship of the building to its site and
adjacent buildings
Thorough photographic and written documentation of a
building's size, condition, and appearance is necessary before
undertaking relocation, salvage operations, or demolition.
I~ Submit a copy of all documentation to the
Roanoke Architectural Review Board (ARB) for
archival purposes.
I/Restore the vacant site of a relocated or
demolished building to a condition and appear-
ance appropriate to the historic district if the site
will not be redeveloped immediately.
Relocation
V' Hire a licensed professional building moving
contractor experienced in moving historic
structures to undertake the relocation of a
historic building.
I/Select a setting for a relocated building that is
compatible with its character, even if the new
site is not included in a historic district.
~ Comply with relevant guidelines governing
the siting and design of infill construction when
relocating a historic building to another site.
within the district.
I/Plan the relocation route carefully to:
· avoid narrow, winding, or steeply inclined
roads
· comply with height, weight, or size limitations
· identify overhead utilities that might pose
clearance problems
DEFINITIONS
Racking. A sideways shifting of
structural members, causing
structural damage.
Rehabilitation. Making possible
a compatible new use for a
building through repair,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Relocation and Demolition
The Architectural Design
Guidelines for the H-1 and H-2
Districts were prepared for the
Oty of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR AODITIONAL
INFORMATION...
Refer to these brochures on the
following related subjects:
H- 10istrict/New and Infill
Construction ·
H-2 0istrict / New Construction
The relocation route should be planned to avoid curves,
overhead utilities, and weight limitations.
I/Move buildings intact whenever possible. It'
the structural condition of the building or
conditions of the relocation route preclude
moving a building as a single unit. then partial
disassembly into the largest workable compo-
nents is preferable to total disassembly.
~ Protect buildings or building components
from damage during the actual move. This may
involve, for example, the boarding up of doors
and windows or the provision of additional
bracing to prevent racking.
s/Contact the Roanoke Regional Preservation
Office (RRPO) of the Virginia Department of
Historic Resources for assistance when consider-
ing the relocation of a building that is listed in
the Virginia Landmarks Register and/or National
Register to determine how to ensure that the
building remains listed during and after its move.
I/Thc ARB must recognize thc following items
when reviewing a request for demolition:
· that the purpose and necessity of the demoli-
tion are in accordance with the district
· that loss of the structure will not be adverse to
the district or the public interest by virtue of its
uniqueness or its significance
· that demolition will not have an adverse effect
on the character and surrounding environment
of the district
· where a development plan for a new use of the
site is proposed and submitted, the board shall
review the proposed development conforming
to the regulations of the district
s/Save important features of a historic building
slated for demolition when eftbrts to relocate it
fail. Important items to save-may include:
· windows, doors, and trim
· mantels and stairways
· columns, baseboards, and cornices
· paneling and decorative wall or ceiling
finishes
· other decorative interior and exterior wood and
metalwork, such as metal ceilings
· hardware and light fixtures
· flooring
· heavy timbers
· bricks, stone, and other masonry elements
s/Use salvaged elements for repair, mainte-
nance, and rehabilitation projects involving
similar buildings within the historic district
whenever possible.
Undertaking salvage operations prior to demolition can save
important decorative features and building materials that
may be useful in other rehabilitation projects.
. lntrodUction
H-2 District
ARCHITECTURAL DESIGN GUIOELINES FOR THE H-2 DISTRICT *' CITY Of ROANOKE
The Southwest Historic District began as a rural,
agricultural community. It developed quickly
between 1890 and 1930 as a result of the city's
prosperity and growth following the merger of
the Shenandoah Valley and Norfolk and Westem
railways in 1882. To meet the sudden demand for
housing, land was divided into streets and lots
for residential development. Many Norfolk and
Western Railway officials and employees settled
in southwest Roanoke, making it one of the
city's most desirable residential areas. A remark-
ably consistent and architecturally cohesive
residential area adjacent to downtown Roanoke,
the district includes three distinct neighborhoods:
Old Southwest, west of Jefferson Street and
south of Marshall Avenue; Mountain View, north
of the fiver and south of Rorer Avenue; and Hurt
Park, north of Patterson Avenue and south of the
railroad.
13e di~nctive arc3itecture and landscape setting of Patterson
Avenue contribute to the daaracter of the H-2 District.
The district contains grand houses built for
prominent businessmen and their families, but it
also contains less elaborate houses built during
and following the boom period. These houses,
built for working people, were usually ample
sized, wood-frame structures with small yards
surrounded by stone or wrought-iron fences and
large shade trees. The attractive fences, still
prevalent throughout the district today, served
primarily as a protection against cattle, which
roamed freely until 1904, when a cow ordinance
was enacted. District streets are lined with
concrete or brick sidewalks. Each of the neigh-
borhoods in the area has distinctive architecture.
landscape features, street patterns, and
streetscapes which contribute to the character of
the district.
The ample sized, woad-frame houses with front porches and
small yards on Washington Street create a remarkably
cohesive and consistent streetscape.
The earliest developed sections in each of the
three neighborhoods are those closest to the
downtown. The architecture of each neighbor-
hood is similar in age and diversity of style, with
many large, fashionable houses in each neighbor-
hood. Several notable churches and two hand-
some early-20th-century schools also contribute
to the district's architectural character.
The northwest area of the district, containing the
present neighborhoods of Mountain View and
Hurt Park, was the earliest to be developed in the
southwest quadrant. Originally laid out by
Ferdinand Rorer in 1882 and consequently
developed primarily by the West End Land
Company after 1888, the area rapidly developed
as a community where employees and officials
of Norfolk and Western Railway and business-
men lived.
One of Virginia's largest historic districts, both in
number of structures and geographic area, the
district represents a wealth of architectural styles
ranging from the Vernacular, Queen Anne,
Shingle style, Colonial Revival, and Neoclassical
to the Gothic Revival, Tudor Revival. and Arts
and Crafts styles. Few other neighborhoods in
Virginia contain so many diversified examples
of housing of this period.
OTHER BROCHURES IN THIS SERIES
Refer to these brochures for specific information relating
to the H-2 District:
Working with the ARB · Architectural Styles ·
Basic Design Principles. Masonry Features and Walls ·
Siding · Windows and Doors · Roofs · Porches · Painting ·
Wa/ks, Ramps and Stairs · Lightin9, Utilities and Trash
Containers · Walls and Fences · Additions and Auxiliary
Structures · New Construction · Parking Areas · Signs
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Assodates of
Charlottesville, Virginia.
For additional information,
please contact:
Gty Department of
Community Planning and
Oevelopment, Room 162,
Munidpal Building
215 Church Avenue, S.W.
9814344.
Archileclural Slyles
ARCHITECTURAL DESIGN GU DELI N ES FOR THE H-2 OISTRICT
The Queen Anne style is Roanoke's most varied
and richly decorated historic residential style.
Two major subtypes exist in the H-2 District:
Victorian, with an abundance of "gingerbread"
woodwork, and Classical. with ornament derived
from classical sources. Historic paint schemes
were usually dark, vivid, and colorful, using com-
plementary and contrasting hues to highlight the
architectural detailing. Typical colon included tan,
olive, browns, grays, greens, reds, and oranges.
Many examples of the style can be found along
Campbell, Mountain, and Day Avenues.
Typical features to look for:
· a steeply pitched roof of irregular or complex
shape, often with a dominant front-facing gable
· picturesque massing through use of bays,
towers, overhangs, and wall projections
· an asymmetrical facade with a partial, full-
length, or wraparound porch
· decorative patterns and textures on wall surfaces
The shingle style is usually found on architect-
designed residences in the H-2 District. The
overall aim was to create a complex shape
unified by a smooth surface. Texture, rather than
color or detailing, predominates. Porches were
incorporated into the design, and rusticated
masonry foundations were often adopted.
Historic paint schemes emphasized the unified
exterior: shingles were stained or painted in earth
tones of browns and grays, while trim was
usually painted a complementary lighter or
darker tone. In the H-2 District. a concentration
of examples can be found on Second Street.
Typical features to look for:
· wall cladding and roofin- of continuous wood
shingles, without interruptions at corners (no
corner boards)
· asymmetrical facade, picturesque massing.
"sculpted" shape
· irregular, steeply pitched gable or gambrel roof
lines, often with intersecting cross gables or
cross gambrels
simple classical 'detailing at doors and windows
The Colonial Revival style refers to several
different interpretations of American colonial
forms developed during the late nineteenth and
early twentieth centuries. The Colonial Revival
was inspired by the nation's awareness of and
interest in American history following the
centennial celebration of 1876. Features from
English, Dutch, French, and Spanish colonial
prototypes were often copied or combined with
those of early American buildings to create
modem buildings that referenced the country's
celebrated past. The most common Colonial
Revival style in the H-2 District is the Georgian
Revival, which incorporates design elements
from various Georgian mansions along the East
Coast. The Dutch Colonial style is also present
in the district, easily identified by its gambrel
roof and simple classical detailing. Red or
blonde brick was often used for construction,
although many wood or shingle-sided examples
were also built: Historic paint schemes included
light colors such as pale yellow, white, tan. or
gray, with classical trim highlighted by white or
cream. Often a strong accent color such as dark
CITY OF ROANOKE
Typical features to look for: :
· ornamental false half-timbering
stucco, masonry, or masonry-veneered walls
· irregular, asymmetrical massing
· steeply pitched roof, usually side gabled, with
facade dominated by one or more cross gables
· prominent chimneys, sometimes with patterned
masonry and chimney pots
· tall, narrow windows, often in multiple gn~ups
and with multiple-pane glazing
· heavy board and batten doors, often divided so
that the upper and lower halves swing separately
Architectural Styles
The Arts and Crafts style, originating in the
English Arts and Crafts movement and popular-
ized by Gustav Stickley's Craftsman publica-
tions, is represented in a number of houses in the
H-2 District. The vast majority of the houses that
fall under this stylistic category are bungalows,
one of the most popular house forms in the
district. Arts and Cra/ts bungalows, as the name
suggests, were designed to reveal the artistic
aspects of building craftsmanship and to enhance
the experience of indoor and outdoor environ-
ments. The natural materials were generally
untreated, except for an occasional green or
brown stain to darken wooden shingles or trim.
Stucco was left a natural color.
Typical features to look for:
· low-pitched roof with overhanging eaves.
exposed rafter ends, and triangular knee braces
· prominent low, broad front porch supported by
tapered posts or columns, square or cylindrical
piers, or a combination of the above
exposed construction joineq
~ wide window bays or other ~penings for
abundant natural lighting
· use of natural materials such as wood, stone,
brick, and stucco
· dormers in the half-story
Several popular building forms persist in the
district, independent of the stylistic detailing
applied to them. They were usually constructed
by builders, who offered standardized plans and
ornamental motitk that could be combined for
unique effects. Architectural detail:~ were most
often derived from the Queen Anne. Shingle,
Georgian Revival, Neoclassical, and Arts and
Crat'ts styles, and led to eclectic compositions
throughout the district. The oldest vernacular
form in the district is the I-house, in use from the
1820s through the 1910s. Consisting of two
rooms on either side of a central hallway, the I-
house's linear arrangement is emphasized by a
gabled roof and, often, a full-length front porch.
Sometimes a one or two-story rear addition
extends from the house. The cross-gabled ell-
plan house, one or two stories high. is a linear
house onto which a gabled extension has been
grafted. The cross-gabled ell-plan house, in use
from the 1880s through the 1910s. usually
included a front porch, which was nestled within
the angle created by the two sections of the
building. The American Foursquare (pictured
above), sometimes considered its own style, is
more accurately considered a popular or ver-
nacular form. It was popular in the district from
about 1900-1930. Usually square in plan and
elevation, the foursquare house is two stories
high with hipped or pyramidally hipped roofs,
and often exhibits hipped, gabled, pedimented, or
eyebrow dormers upon one or more roof planes.
A tull length or wraparound porch, sometimes
with an attached porte cochere, completed the
form. The bungalow, a one-and-one-half story,
house form developed by American domestic
reformers in the early twentieth century, rounds
out the list of vernacular types in the district. The
bungalow is mainly characterized by a compact
square or rectangular plan. a Iow-pitched gabled
roof, and a partial- or full-length front porch.
Pitch. The slope of a roof,
usually expressed as a ratio bf
dse (height) to run (width),
such as 6:12.
Portico. A formal porch
consisting of a roof supported
by columns.
Post. A vertical support,
typically of wood, no greater
than 8" square.
Proportion. The width-to-
height relationship of
openings, such as windows
and doors, or the combined'
area of openings to the area
of the wall.
Sash. The framework of a
window that holds the panes
of glass and slides vertically or
pivots.
Scale. The apparent size of a
building or feature as it
relates to the size of a person
or other structures or features.
Shingles. Siding or roofing units
typically made of wood, tile,
concrete, or slate, used as a
covering and applied in an
overlapping pattern.
Sidelight. A framed area of
glass alongside a door or
window opening.
Stucco. A plaster-like exterior
finish composed of portland
cement, lime and sand, mixed
with water.
Transom. A fixed or operable
sash above a door or window.
Typical features to look for:
· ornamental false half-timbering
· stucco, masonry, or masonry-veneered walls
· irregular, asymmetrical massing
· steeply pitched roof. usually side gabled, with
facade dominated by one or more cross gables
· prominent chimneys, sometimes with patterned
masonry and chimney pots
· tall. narrow windows, often in multiple groups
and with multiple-pane glazing
· heavy board and batten doors, often divided so
that the upper and lower halves swing separately
Architectural Styles
The Arts and Crafts style, originating in the
English Arts and crafts movement and popular-
ized by Gustav Stickley's Craftsman publica-
tions, is represented in a number of houses in the
H-2 District. The vast majority of the houses that
fall under this stylistic category are bungalows.
one of the most popular house forms in the
district. Arts and Crafts bungalows, as the name
suggests, were designed to reveal the artistic
aspects of building craftsmanship and to enhance
the experience of indoor and outdoor environ-
ments. The natural materials were generally
untreated, except for an occasional green or
brown Stain to darken wooden shingles or trim.
Stucco was left a natural color.
Typical features to look for:
· Iow-pitched roof with overhanging eaves,
exposed rafter ends, and triangular knee braces
· prominent low, broad front porch supported by
tapered posts or columns, square or cylindrical
piers, or a combination of the above
· exposed construction joinery
· wide window bays or other openings for
abundant natural lighting
· use of natural materials such as wood, stone,
brick, and stucco
· dormers in the half-story
Several popular building forms persist in the
district, independent of the stylistic detailing
applied to them. They were usualtv constructed
by builders, who offered standardized plans and
ornamental motit~ that could be combined for
unique effects. Architectural details were most
often derived from the Queen Anne. Shingle.
Georgian Revival. Neoclassical. and Arts and
Crafts styles, and led to eclectic compositions
throughout the district. The oldest vernacular
form in the district is the 1-house, in use from the
1820s through the 1910s. Consisting of two
rooms on either side of a central hallway, the I-
house's linear arrangement is emphasized by a
gabled roof and. often, a full-length front porch.
Sometimes a one or two-story rear addition
extends from the house. The cross-gabled ell-
plan house, one or two stories high. is a linear
house onto which a gabled extension has been
grafted. The cross-gabled ell-plan house, in use
from the 1880s through the 1910s. usually
included a front porch, which was nestled within
the angle created by the two sections of the
building. The American Foursquare (pictured
above), sometimes considered its own style, is
more accurately considered a popular or ver-
nacular form. It was popular in the district from
about 1900-1930. Usually square in plan and
elevation, the foursquare house is two stories
high with hipped or pyramidally hipped roofs.
and often exhibits hipped, gabled, pedimented, or
eyebrow dormers upon one or more roof planes.
A full length or wraparound porch, sometimes
with an attached porte cochere, completed the
form. The bungalow, a one-and-one-half story
house form developed by American domestic
reformers in the early twentieth century, rounds
out the list of vernacular types in the district. The
bungalow is mainly characterized by a compact
square or rectangular plan. a Iow-pitched gabled
roof, and a partial- or full-length front porch.
Pitch. The slope of a roof,
usually expressed as a ratio of
rise (height) to run (width),
such as 6:12.
Portico. A formal porch
consisting of a roof supPorted
by columns.
Post. A vertical support,
typically of wood, no greater
than 8" square.
Proportion. The width-to-
height relationship of
openings, such as windows
and doors, or the combined
area of openings to the area
of the wall.
Sash. The framework of a
window that holds the panes
of glass and slides vertically or
pivots.
Scale. The apparent size of a
building or feature as it
relates to the size of a person
or other structures or features.
Shingles. Siding or roofing units
typically made of wood, tile,
concrete, or slate, used as a
covering and applied in an
overlapping pattern.
Sidelight. A framed area of
glass alongside a door or
window opening.
Stucco. A plaster-like exterior
finish composed of portland
cement, lime and sand, mixed
with water.
Transom. A fixed or operable
sash above a door or window.
Architectural Styles
Second Empire 1860- 7890
GUIDELINE BROCHURES
IN THIS SERIES
Basic Oesign Principles ·
Masonry Features and Walls ·
Siding · Windows and Doors ·
Roofs · Porches · Painting ·
Walks, Ramps and Stairs ·
Lighting, Utilities and Trash
Containers · Walls and Fences ·
Addi~'ans and Auxiliary
Structures · New Construction ·
Parking Areas · Signs
Second Empire style buildings were most
popular in areas that urbanized prior to the
district's period of development. The distinctive
double-pitched mansard root' is the hallmark
characteristic of the style. A mansard consists of
a very steep lower slope and an almost fiat top
portion. It may be convex, concave, straight-
sided, or ogee-shaped. Decoratively patterned
shingles, of wood or colored slates, were most
commonly employed for sheathing. Although
only one Second Empire house, on Patterson
Avenue, remains in the district, several mansard-
roofed towers can be spotted on Queen Anne
style houses.
Italianate 7850-7890
(Commercial Italianate through 1915)
Italianate style domestic architecture, derived
from the-informal Italian farmhouse-villa,
usually adopted a rambling, asymmetrical, two-
or three-story form; a flat or low-pitched hipped
roof; wide overhanging eaves supported by
decorative brackets; tall, narrow windows, often
with arched tops and elaborate hood moldings;
single-story wood porches with chamfered posts
and bracketed friezes; and double doors with
elaborate carved and bracketed surrounds. One
excellent example of the style is located in the
district, along Sixth Street. Italianate-style
commercial architecture, dominated by parapeted
facades with bracketed cornices, post-dates most
domestic versions of the style. Several small-
scale examples of neighborhood commercial
buildings with Italianate detailing remain on
streets in the district.
Moderne 1920- ! 940
Moderne-style buildings, influenced by the
streamlined industrial design concepts of the
machine era, are rare in the H-2 District. Smooth
wall surfaces, usually of stucco; flat roofs;
horizontal emphasis; comer windows; stylized
floral motifs and signage lettering. The Walker
Apartment Building on Second Street is a good
example of the style.
Basic Design Principles
A R C H I T E C T U R A L D E S I G N G U I 0 E L I N E S F O R T H E H - 2 D I S T R I C T '*- C I T Y O F R O A N O K E
Porches, uniform setbacks from the streeC small front yards,
and houses of similar height are the characteristic features
that establish the rhythm of Mountain Avenue's streetscape.
Rehabilitation in the H-2 District should respect
the architectural character of a building and its
surroundings. Successful rehabilitations
generally comply with the following guidelines.
V' Maintain original materials and features that
characterize a building and make it unique.
Architectural materials and features are consid-
ered significant if they:
· are original
· reflect a particular architectural style
· are examples of quality craftsmanship or
design
· reflect changes associated with a major event
in the history of the building
~/Repair deteriorated materials instead of
removing or replacing them.
V' Replace deteriorated materials and features
that cannot be repaired with new elements of the
same design and material.
V' Use historical information, photographs and
drawin,,s~, of a missing feature, as well as physical
evidence, to reproduce a missing feature.
Historical information may be obtained from the
Virginia Room of the Main City Public Library,
the library at VPI&SU, the Roanoke Regional
Preservation Office or' the Virginia Department
of Historic Resources, the Roanoke Valley
Historical Society. previous owners, and the
neighborhood files of Old Southwest, Inc.
Missing features, such as porch railings
and decorative trim...
Can be reconstructed if their
historic appearance is
known... ~
Or replaced with a
compatible design.
When replacin9 a deteriorated feature...
Not with a new design.
DEFINITIONS
Preservation. Measures taken
to retain the existing form,
features, and materials of a
historic properS.
Rehabilitation. Making Possible
a compatible new use for a
building through repair,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Restoration. Returning the
form, features, and character
of a historic property to their
appearance during an earlier
period of time.
Scale. The apparent size of a
building as it relates to the
size of a person or another
structure.
Basic Design Principles
v" Insiall a new feature that is compatible to
similar elements of the building in size, scale.
and materials when a significant feature is
missing and there is no evidence of its original
appearance.
I,/Recognize each building as a product of its
own time. Alterations should not try to create an
appearance that has no historic basis; nor should
a building be altered to look newer or older than
it actually is.
American Foursquare residence before alterations.
v" Use only recommended cleaning methods for
surfaces. Some chemical or physical treatments,
such as sandblasting, cause irreparable damage
to historic materials.
I/Ensure that foundation plantings will not
overwhelm the building or increase the likeli-
hood of building deterioration as they grow to
mature size.
Large trees and closely planted shrubs and hedges can hide
building details and cause structural problems.
Applying. Colonial Revival detailin9 gives the building a false
sense of style
~' Encourage similar uses for a building when
possible or find a new use that is compatible with
and appropriate to the building's architectural
and historic character.
*/Maintain a house's essential residential char-
acter when rehabilitating it for commercial use.
I/Design new additions so that important
architectural features are not destroyed, and the
form and character of the original building
remain intact.
This small rear addition respects the form and character of
the original building.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Architectural Styles ·
Masonry Features and Walls ·
Siding · Windows and Doors ·
Roofs · Porches · Painting ·
Walks, Ramps and Stairs ·
Lighting, Utilities and Trash
Containers · Walls and Fences ·
Additions and Auxiliary
Structures · New Construction ·
Parking Areas · Signs
Large display windows and signs are inappropriate when
converting a residential building to commercial use.
Masonry Features
and Walls
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT
CITY
OF ROANOKE
Much of the architectural character of this Dutch Colonial-
style house comes from the color and craftsmanship of its
brickwork, its fiat arches with keystones, and the b#ck quoins
at the front corners.
Residential architecture in the H-2 District
displays a rich variety of masonry materials,
colors, bonding patterns, and details. The stone
foundation walls and piers of the Shingle and
Bungalow styles, the familiar brick of the
American Foursquare, the decorative concrete
block retaining walls and foundations, as well as
the characteristic stucco of the Tudor Revival
style, are just a few examples of.masonry uses in
the district. Texture, color, and type of mortar
joint are important characteristics of masonry
buildings.
Masonry walls and other features are important
in helping to ~press a building's style and
character.
Despite its durable appearance, masonry can be
easily damaged by harsh cleaning.
Covering masonry with applied siding alters or
destroys the authentic character of a building.
Painting unpainted masonry alters its ability to
accommodate moisture;painted masonry also
requires additional maintenance.
· Recommended actions or treatments are
indicated by t/.
° Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Existing klasonry and Stucco
~ Identity and keep the original materials and
features of walls and masonry that make them
unique. Important character-defining features
include:
· brackets · mortar joints
· cornices · textures
· bonding patterns · colors
· lintels · sills
. bonding pattern
brick Co
te~ut
bracket
The it-2 District has a variety of masonry features and details.
V' Reuse existing original materials whenever
possible when making masonry repairs.
X' Do not fill in masonry openings, such as doors
and windows, on any character-defining facade
of a building.
Preventing Oeterioration
V' Prevent water damage to masonry and
stucco walls by:
· repairing leaking roofs, broken gutters, and
downspouts
· securing loose flashing around chimneys and
other roof openings
· unclogging gutters
· replacing missing downspouts
· using splash blocks
· grading the ground to slope away from the
building
Masonry Features and Walls
Prevent water damage to masonry walls by ...
replacing ' '
downspouts
historic stucco or simulated stone veneers, from
masonry walls.
~ Remove onty a small section ot'a cover-up
material at first to determine the condition of the
underlying masonry. Choose a portion of the
building that is not highly visible.
* Do not use applied siding or bonded wall
treatments that cover the original wall surface
and conceal characteristic details.
DEFINITIONS
Bonding pattern. An
overlapping arrangement of
masonry or brickwork in a
wall. Common bonding
patterns are: American bond,
Common or Running bond,
English bond, and Flemish
bond.
Bracket. A small projection,
usually decorated, which
supports a projecting cornice
or lintel.
Cornice. Decorated trim-work
placed along the top of a wall.
Eaves. The part of a roof that
overhangs beyond the wall.
Efflorescence. A deposit of
soluble salts, usually white in
color, on the face of masonry
walls.
Facade. The front or principal
exterior face of a building.
Flashing. Pieces of sheet metal
or flexible membrane used to
protect joints from water
penetration.
Hand-raking. Removing mortar
by hand, rather than
mechanically.
~ providing proper grading
~/Employ the services of an experienced
professional who is familiar with historic
buildings when considering techniques such as
pawing or applying sealants or water repellant
· coatings.
~' Avoid using salt to melt snow near masonry
walls.
X Do not allow eaves and cornices to deteriorate
so that water runs down the face of masonry
walls.
Removing Cover-up Materials
Materials used to cover masonry in the district
include:
· wood. metal, or vinyl clapboard
· plywood or wood paneling
· permastone or other simulated stone
· dryvit or other simulated stucco
· exposed aggregate board
· paint
!/If masonry has been painted, determine il'' the
paint was meant to cover deficiencies in the
masonry. Only remove paint from masonry by
non-abrasive methods (see Cleaning below).
I/Assess the impact of removing inappropriate
siding or bonded wall treatments, such as non-
Covering up original masonry conceals characteristic details.
Cleaning Masonry and Stucco
~ Clean masonry and stucco using the gentlest
means possible. Gentle cleaning methods include
low-pressure water washes with detergents and
natural bristle brushes. Such work should be
undertaken only by an experienced professional
who is familiar with the cleaning of historic
buildings.
X Do not use abrasive or reactive techniques
when cleaning masonry or stucco that can
permanently erode the material's surface such as:
· sandblasting
· high-pressure water cleaning
· acid washes
· other chemical treatments not specifically
formulated for a particular cleaning problem
ff Remove deteriorated mortar by carefully
hand-raking the joints with a chisel to avoid
damaging the masonry.
Sandblasting has removed the protective outer surface of this
brickwork, hastening the damaging effects of weather.
~ Duplicate original mortar joints in:
· width and profile
· mortar color and texture
· mortar composition and strength (usually
mortars that have a higher proportion of lime
than cement)
X Do not use electric saws and hammers to
remove deteriorated mortar.
X Avoid repointing with a mortar mixture high
in portland cement content. This mortar is hard
and will not allow for the expansion or contrac-
tion of masonry.
X Do not use sealants or water-repellent ma-
sonry coatings in place of proper repointing or
masonry repair techniques. Coatings often alter
the appearance of historic masonry and may
actually trap moisture within the wall, leading to
future damage.
Repairing Damage
~ Repair minor damage to brick, stone, decora-
tive block, or stucco by patching, piecing-in, or
consolidating the materials. Reuse existing
masonry wherever possible.
ff Repair damage that may have resulted from
the installation of surface-applied siding, as well
as any pre-existing damage that such siding may
have concealed.
~...--.... .... -~... ......:.:!
Stucco repairs require skill and experience. Remove all
damaged stucco before patching.
Removin9 deteriorated mortar.
X INCORRECT
· Mortar not cleaned out to sufficient
uniform depth.
· Edges of brick damaged bypower
grinder, creates wider ]oint.
~ CORRECT
· Mortar cleaned out to uniform depth of
I inch.
· Edges of brick undamaged, creates
proper width joint.
Repointing with new mortar.
x INCORRECT
· Mortar applied over weathered comers
of bricks; feathered edges are subject to
spalling.
· Joint appears too wide.
v' CORRECT
· Mortar is slightly recessed, retaining
original appearance of ]oint.
~' Borrow original materials from less conspicu-
ous areas such as the side or rear of a building.
The borrowed materials can be replaced with
compatible new materials.
t/Employ the services of skilled and experi-
enced plasterers when making repairs to historic
Stucco.
~ Repair hairline cracks in stucco with a
compatible coat of paint or white-wash.
~' Do not use commercial caulking compounds
to repair cracks in stucco. They weather differ-
ently from stucco and become highly visible.
X Avoid using a high portland cement stucco
mix. When it freezes, it will cause spalling.
Replacing Missing Masonry or Stucco
~ Replace missing masonry or stucco with
decorative block, brick, stucco, or stonework that
conforms to the original in:
· size and shape
· color and texture
· bonding pattern and mortar joint character
· composition and strength
Masonry Features and Walls
Header. The short end ora brick
exposed in a masonry wall.
Lintel. A horizontal beam over
an opening which carries the
weight of the structure above.
Parging. A coat of cement
mortar containing damp-
proofing ingredients applied
to a wall surface.
Repoint. To replace deteriorated
mortar in the joints between
bricks or masonry units.
Rising damp. The absorbtion of
moisture by masonry from the
ground upward.
Sandblasting. A procedure
using a blast qf air combined
with particles of sand to clean
hard surfaces.
Spalling. The flaking of masonry
due to frost, chemical
reactions, or building
movement.
Stretcher. The long side of a
brick exposed in a masonry
wall.
Stucco. A plaster-like exterior
finish composed of portland
cement, lime, and sand,
mixed with water.
Masonry Features and Walls
Brick bonds can be recognized by the distinctive patterns
(shaded) created by brick headers and stretchers.
I IF '" ~ ~ ll'" ~~/x~X
I~'--'-~
, ~1'
Running bond with weathered joint.
Flemish bond with raked joint.
The Architectural Design
Guidelines for theH-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Design Principles. Siding ·
Windows and Ooors · Roofs ·
Additions and Auxiliary
Structures · New Construction ·
Painting
English bond with beaded joint.
~' Use substitute materials such as cast epoxy or
fiberglass with caution: they may be acceptable
when a feature is missing and cannot be replaced
in kind. Be sure to compare a sample of the
proposed replacement with the original feature
and consider how it is attached.
X Do not replace a missing feature with a new
feature that is incompatible with the original
materials.
X Do not use brick-rex, dryvit, oF permastone.
Siding
A R C H I T E C T U R A L D E S I G N G U I D E L I N E S F O R T H E H - 2 D I ST R I C T "Jr C I T Y O F R O A N O K E
6erman siding was popular in the H-2 District during the bte
nineteenth century.
Residences of the H-2 Historic District demon-
strate the diversity of siding materials available
in the late nineteenth and early twentieth
centuries. Novelty siding (also known as German
or drop siding), popular during the late nine-
teenth century, appears frequently as an exterior
material. Many district bungalows and American
Foursquares exhibit the wide, sawn clapboards
characteristic of the Mid-Atlantic and Southern
states, while many Queen Anne styles possess
geometrically patterned wood shingles. These
types of sidings help to define tho visual charac-
ter of a building.
Historic wood siding is a distinctive feature of
many Roanoke residences.
Changing or covering siding can often alter or
destroy the authentic character of a building.
Both new and historic siding require periodic
maintenance to give a building proper weather
protection.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Existing Siding
S/ Identify and keep the original exterior siding
materials as well as any unique siding. Important
character-defining features include:
· decorative shingles
· texture
· pediments
· cornices and friezeboards
· beaded or novelty boards
· architrave mouldings
· examples of quality craftsmanship
decorative shingles
t~ture
architrave moulding
The H-2 Oistrict has a variety of siding and wood features and
decorative details.
X Do not replace sound historic siding with new
materials to achieve an "improved" appearance.
Preventing Deterioration
~/Protect siding from water damage by:
· repairing leaking roofs, gutters, and
downspouts
· securing loose flashing around chimneys and
other roof openings
· grading the ground to slope away from the
building
· protecting against insect or fungus infestation
· replacing deteriorated caulking in joints
· replacing missing
downspouts
· unclogging gutters
· using splash blocks
~ Select good-quality, quarter-sawn siding free
from knots, checks, or wild grain to prevent
warping of replacement materials.
X Do not use chemical preservatives that change
the appearance of exterior siding and wood
features.
DEFINITIONS
Architrave. An ornamental
molding used around doors
and windows.
Caulking. A robber-like
compound used to seal cracks
and joints and provide '
waterproofing.
Checks. Shallow, irregular
cracks.
Clapboards. A type of wood
siding, thicker along the lower
edge than along the upper
edge.
Cornice. Decorated trim-work
placed along the top of a wall.
Entablature. The beam carried
by columns, commonly
decorated with trim molding.
Flashing. Pieces of sheet metal
or flexible membrane used to
protect joints from water
penetration.
Pediment. A decorative
molding, typically triangular
shaped, used over doors and
windows.
Shingles. Siding or roofing units
typically made of wood, tile,
concrete, or slate, used as a
covering and applied in an
overlapping pattern.
Weatherface exposure. The part
of overlapping wood siding
boards that is visible.
Siding
BEFORE~ ,
AFTER
RECOMMENOED
Removing cover-up siding may
restore the original character of
a building.
Consider usin9 epoxy to repair a
damaged feature such as a
window sill.
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Oesign Principles ·
Masonry Features and Walls ·
Windows and Doors · Roof~ ·
Additions and Auxiliary
Structures · New Construction ·
Painting
Removing Inappropriate Treatments
Some owners may wish to remove inappropriate
treatments and restore the property to a more
historic appearance. Examples of such treatments
include:
· plywood or wood paneling
· simulated stucco
· exposed aggregate board
· simulated brick, asphalt, and asbestos shingles
that cover original wood clapboards or shingles
s/Assess the impact of removing any cover-up
materials by first removing a small area of the
material in an inconspicuous location.
Repairing Damage
1/Repair cracks and splits by gently opening
them, removwg debris, and sealing with a
waterproof glue.
t/Consider using epoxy consolidants to rebuild
deteriorated elements.
I/Repair any deteriorated siding that is exposed
following the removal of inappropriate treat-
ments. Rot and insect infestation may have
occurred.
I/Remove deteriorated wood by cutting out
damaged areas or removing affected elements,
such as individual clapboards. Retain as much of
the sound original material as possible and repair
it by splicing in new materials of the same species.
~' Do not replace a deteriorated feature if it can
be repaired.
~ Do not caulk the gap between overlapping
clapboards when painting or making repairs.
This traps interior water vapor within the wall
and can lead to deterioration.
Replacing Missing $idin9
I/Replace missing siding using established
preservation techniques, such as patching or
piecing-in. Materials should conform exactly to
the original in:
· size and shape
· color and texture
· joint and weathefface exposure
s/Replace missing wood elements by using
identical ones taken from an inconspicuous
location, such as the rear or side of a building.
Replace the borrowed elements with newly
fabricated ones of the same design.
~' Do not replace missing siding with new siding
that is incompatible with the remaining materials.
Replacement and Substitute Siding
The application of vinyl or aluminum siding is
discouraged because it can trap moisture and
hide damage that needs to be repaired. It is
acceptable, however, il'' necessary repairs are
done and if new siding is of the same size and
character as the original. Realize. however, that
no material is completely maintenance-free.
Even vinyl and aluminum sidings are subject to
damage and fading and will be difficult to repair
when dented, torn, or discolored. Only traditional
colors should be used when choosim, substitute
siding.
~/Maintain the architectural characteristics of a
building when applying vinyl or aluminum
siding by:
· installing the siding without damaging historic
materials
· limiting the use of substitute sidings to wall
surfaces, not architectural elements, such as
door and window flames or porch fascia and
trim
· matching the historic material in dimension,
profile, and texture
· installing the sidin~ in the same direction as
the existing siding
· installing comerboards that match the width of
the original comerboards
V'original widths X incorrect widths
and details and details
When installin9 substitute sidin9, maintain the original
clapboard and cornerboard widths and keep window frames,
door frames, and other details.
X When applying vinyl siding under eaves and
overhangs, do not install it with seams perpen-
dicular to the building. Use siding that runs
parallel to the building.
I/Remember to repair problems, such as water
penetration or insect infestation, before installing
aluminum or vinyl siding.
~ Do not install substitute siding so that it
obscures or requires the removal of decorative
features, such as cornices, entablatures, brackets,
vents, or louvers.
~ Do not use substitute siding with artificial
wood-graining.
Windows and Doors
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT
The windows and entry door of the front facade give a
buildin9 much of its architectural identity.
Windows and doors are especially important in
rehabilitations. Their size. shape, pattern, and
architectural style not only provide architectural
character but give a building much of its scale,
rhythm, and detail.
Windows and doors are important in providing
interest and detail to a building's appearance.
Periodic maintenance is necessary to prevent
deterioration and maintain thermal effidency.
Storm windows, doors, and other energy
conservation efforts need not detract from a
building's appearance.
· Recommended actions or treatments are
indicated by I,/.
· Actions or treatments not recommended and
other warnings are indicated by X'.
Retaining Existing Windows~and Doors
I/Identify and keep the original materials and
features or' windows and doors. Important
characteristics include:
· size · fanlights
· shape · sidelights
· ~lazin~ · hardware
· muntins · shutters
· moldim, s
~ Retain specialty windows such as:
· stained glass · etched,glass
· leaded glass · colored glass
· other specialty glass
~ Seek expert professional advice on preserva-
tion, rehabilitation, and repair of specialty
windows.
X Do not enlarge or fill in windows or doors on
any prominent side of a building.
· ~ decorative cap or lintel
~ uppersash
muntin
~ pane
meeting rail
~ Iowersash
jamb
sill
Characteristic features ora double-hung window.
Characteristic features of oo entry door.
cap or lintel
transom
stile
rail
sill
CITY
OF ROANOKE
Windows and Doors
DEFINITIONS
Architrave. An ornamental
molding used around doors
and windows.
Caulking. A rubber-like
compound used to seal cracks
and joints and provide
waterproofing.
Cross-bucks. Decorative cross
braces.
Fanlight. A semi-circular
window over the opening of a
door, with radiating muntins
in the form of a fan.
Flashing. Pieces of sheet metal
or flexible membrane used to
protect joints from water
penetration.
Glazing. Pieces of glass making
up a window.
Jamb. The vertical framing at
either side of a door or
window.
Lintel. A horizontal beam over
an opening which carries the
weight of the structure above.
Meeting rail. In a double-hung
window, the horizontal
member at the top of the
lower sash, or the bottom of
the upper sash.
Moldings. Decorative trim.
Mullion. Vertical member
separating (and often
supporting) windows, doors,
or panels.
Muntins. Framing members
that hold panes of glass
within a window.
Pane. A flat sheet of glass used
for glazing a window.
Sash. The framework of a
window that holds the panes
of glass and slides vertically or
pivots.
Sidelight. A framed area of
glass alongside a door or
window opening.
Stile. A vertical, structural
component of a door or
window.
Transom. A fixed or operable
sash above a door or window.
Transom bar. The framing
member that seperates the
door opening from the
transom window.
Weatherstripping. A strip of
synthetic rubber applied to
exterior doors and windows to
halt air and water penetra-
tion.
, ]aint nance
~,/Protect wood windows and doors from water
damage by:
· repairing leaky window-unit air conditioners
· replacing cracked or loose glazing putty
· repairing deteriorated caulking and flashing
Repair leaking window-unit air conditioners.
V' Protect metal windows and doors from
deterioration by:
· keeping steel windows and doors painted
· keeping different metals free from contact with
each other
vt Reuse existing windows and doors after
repairing frames and .iambs.
I/Make windows weather-tight by replacing
deteriorated weatherstripping.
vt Protect windows and doors from water
damage by ensuring that their sills slope away
from the building and provide water run-off.
X' Replace windows to improve thermal effi-
ciency only as a last resort; match existing
windows.
Removing Inappropriate Treatments
vt Remove the following inappropriate window
or door treatments:
· sheet metal or plywood that cover openings
· masonry, or other infill materials that enclose
original openings
· security bars. grates, or grilles
· inauthentic or inoperable shutters attached
directly to the exterior wall
· paint applied to the interior or exterior surface
of glass
vt original window
inoperable shutters
X security bars
painted glass
Remove inappropriate window treatments.
Repairing Damage
V' Recaulk joints and repair loose glazing putty
where water enters at window or door tYames.
i,," Repair deteriorated wood by patching.
splicing, consolidating, or reinforcing.
I/Repair loose, cracked, or missing window.
panes.
X' Do not replace an entire window that needs
only limited repair.
Replacing Missing Windows and Doors
Vt Replace missing doors and windows with
new ones that duplicate the originals in:
· size and shape
· sash, pane. or panel configuration
· materials and color
A variety of door styles can be found in the H-20istrict. When
selecting a replacement door, choose a tradtional design that
is compatible with the style of your building.
I/Consider new replacement windows and
doors only when old replacements are
unavailable. New replacements should be
compatible in
· size and shape · proportion
· desi,,n
~' Choose an inconspicuous location, such as the
rear or least visible side of a building, when a
change of building use requires the conversion of
a window to a door or the addition of a new
window or door.
,~ Avoid eliminating windows or doors from any
prominent side of a building.
~' Do not use replacement windows and doors
that are not characteristic of a house's style or
create a false historic appearance, such as
· awning or casement window's
· contemporary glazing patterns
· doors with cross-bucks
· picture windows
painted to match the sash
· they are set into the existing window or door
opening rather than attached to the frame
· storm windows repeat the pattern of principal
muntins and meeting rails
· storm doors are primarily glass, revealing as
much of the original door as possible
installation of storm
windows and doors.
X Do not decrease the size of openings or use
reflective glass to achieve energy efficiency.
X Do not use window air conditioners on the
primary facade of a residence. If necessary,
locate window units in openings on less promi-
nent sides of a building.
Shutters
~ Each shutter should be equal to the height of
the window opening, but one-half its width.
Windows and Doors
Appropriate replacement windows and doors.
Inappropriate replacement windows and doors.
Energy E~ciency
~/Install appropriate weatherstripping, such as
rolled vinyl strips, to reduce air infiltration.
V' Use storm windows and doors to improve the
thermal efficiency of existing windows and
doors as long as:
· they are made of wood or metal and are
~w
Properly sized shutters.
~ Shutters should be operable and hung so that
the slats shed water away from the window or
door when closed.
fixed V'operoble
X' Do not use shutters on windows and doors
where they were not present historically. Most
buildings in the district did not have shutters.
,~ Do not nail shutters to the building.
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Oevelopment, Room 1.62,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Oesign Principles ·
Masonry Features and Walls ·
Siding · Additions and
Auxiliary Structures · New
Construction. Painting
Roofs
ARCHITECTURAL DESIGN GUIOEL N ES FOR THE H-2 DISTRICT . CITY OF ROANOKE
Multiple roof shapes and patterned slate create varied
rooflines that add architecturol interest to the district.
Architectural styles are often identified by the
form and materials of the roof. which is an
important design feature.
Poor roof maintenance contributes to the rapid
deterioration of historic building materials--
including masonry, exterior siding, and paint--
and may result in hidden structural damage.
The shape and materials of a roof are important
in expressing a building's slTle; roof features and
details help to express its individual character.
A well-maintainedroofandguttersystem will
help prevent the deterioration of other parts of a
building.
Changing, removin§, or adding materials or
features to a roof can o~ten alter or destroy a
building's character.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Existing Roofs
t/Identify and keep the original materials and
features of roofs, including:
· overall shape and form · chimneys
· patterning and colors · dormers
· built-in gutters · cupolas
· finials · ridgecaps
· cresting and snow guards
shed
g~ mansa~
intersecting gables composite
Historic roof forms.
V' Retain built-in gutters that are usable, and
maintain them by inspecting the metal liners and
joints annually. Adding exterior gutters will
change the look of the roof.
X Do not remove historic roofing materials, such
as slate, clay tile, wood shingles, or metal, that
are still in good overall condition.
~ ~ standingseam
~ ~woodshingles ~';
slate shingles ~c~i~_~ ~
Historic roofing materials, pressed metal
Maintenance
~/Keep standing seam and pressed-metal roofs
painted and all seams tightly crimped.
~,t Regularly inspect flashing at ridges, hips,
valleys, chimneys, vents, dormers, and skylights,
and replace when deteriorated.
~' Avoid applying coatings or weatherproofing to
an entire roof. Such products may be appropriate
to repair localized problems, but their general
use can alter the roof's overall appearance.
Roofs
DEFINITIONS
Cornice. Decorated trim-work
placed along the top of a wall.
Cupola. A small dome on a
circular or polygonal base that
caps a roof or turret.
Decking-over. Securing a
structural surface and roofing
materials over a void space.
Oormer. A window that projects
from a sloping roof.
Downspout. A vertical pipe
used to conduct water from a
gutter to the ground.
Flashing. Pieces of sheet metal
or flexible membrane used to
protect joints from water
penetration.
Hip. The sloping, triangular
shaped end of a roof.
Pressed metal. Metal that has
been pressed into decorative
shapes.
Repoint. To replace deteriorated
mortar in the joints between
bricks or masonry units.
Ridge. The uppermost junction
of two sloping roof surfaces.
Standing seam. The seam
between adjacent sheets of
metal roofing.
Valley. The gutter formed by the
intersection of two inclined
roof planes.
X Do not'apply paint or other coatings to
historically uncoated roofing materials.
Repairing Damage
~/Carefully remove and store existing slate.
tiles, or shingles when making repairs to roofing
substructure and replace them once repairs are
complete.
~,/Replace damaged slate, wood, or cement-
asbestos roofing shingles using the "copper-tab"
or "hidden-nail" methods of shingle replacement
or other established preservation techniques.
l/Consider decking-over the built-in system and
installing a half-round, hung-metal gutter only
when:
· a built-in gutter is seriously damaged
· the materials used to deck-over the built-in
gutter conform to the surrounding roofing
materials in size, shape, color, texture, and
pattern
· the new hung-metal gutter does not obscure or
cover an existing decorative cornice
· the installation of the new gutter does not
damage or destroy the adjacent cornice.
rafters, or roofing materials
Copper-tab method of Hidden-nail method of
shingle replacement, shingle replacement. ~ -- ~
~/Hand scrape rust from metal roofs with a wire Acceptable method for roofing over built-in gutters.
brush and apply an iron-oxide metal primer
before repainting. Oormers and 5gylights
~' Do not use roofing-cement patches on non-
asphalt roofs. Prolonged exposure to sun will ~ Retain the character, materials and roof forms
cause roofing cement to dry, crack, and curl, thus of existing dormers.
trapping water and hastening roof deterioration, ff Locate new dormers on less prominent roof
Replacing Missing Elements slopes whenever possible.
~ Do not add skylights or roof-top utilities, such
~ Replace missing roofing features with
as mechanical equipment and solar collectors, to
materials that conform to the original in:
· size and shape the primary slope of a roof.
· color and texture
· pattern
X Do not remove a roofing feature, such as a
chimney or dormer without replacing it; like-
wise, do not replace it with a new feature that is
incompatible with the character of the building.
Gutters and Oownspouts
~ Clean gutters and downspouts regularly,
ensuring that all joints and connections are tight.
Install leaf guards at downspout inlets to prevent
clogging.
I/Resolder open joints and patch holes in hung-
metal gutters and gutter liners. This type of
soldering generally requires an experienced
contractor.
~" Use epoxy consolidants to repair wood
gutters. Prime and apply two finish paint coats to
exposed surfaces. Wood gutters should be treated
with wood preservatives containing water
repellents.
Oo not locate skylights on the predominant roof slope.
g Do not enclose dormer windows.
~ Do not replace dormer windows with vents,
louvers, or exhaust fans.
X Do not make a new dormer wider than the
window or windows it contains, and never the
width of an entire room.
A dormer should be only as wide as the window it contains.
Chimneys
~ Repair flashing that has come loose from the
vertical wall of a chimney by re-installing and
sealing it with a high-quality urethane caulk.
· Holes in copper flashing can be repaired with a
soldered patch.
· Holes in aluminum flashing can be repaired
using a temporary cold-patch method. The
patch should be inspected at least twice a year
to make sure it is still holding.
~ Employ an experienced chimney sweep or
mason when a chimney:
· needs cleaning
· needs repointing of mortar
· needs loose bricks replaced
· has cracks in the flue lining
· is leaning
Replacement and Substitute Materials
When the Use of traditional rooting materials is
not feasible, suitable alternative materials may be
used.
Maintain original features of a roof, such as ~atterned
shingles, cresting, and chimney pots.
Removing decorative features and using simpler materials
will diminish a roof's character.
~ When it is not feasible to replace standing-
seam and pressed-metal roofs with the same
materials, explore the use of prefabricated.
battened-metal root' systems.
~/ Replacements for wood shingles include:
· fiberglass shingles
· cement-asbestos shingles
· heavy-duty asphalt shingles
fi' Replacements for slate include:
· mineral-fiber shingles
· simulated-slate concrete tiles
· stained-wood shingles
· fiberglass or asphalt shingles, only in rare
instances
~ Check local salvage yards as sources for
suitable replacement roofing.
~ When replacing roofing materials, be sure to
re-install or replace associated roof detailing.
such as ridgecaps and snowguards.
~ Use substitute materials or replacement parts
that retain the visual appearance of the original
roof and that are physically and chemically
compatible. Substitute materials should match
the original in:
· scale * texture
· color · pattern
Roofs
The Architectural Oesign
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Design Principles ·
Masonry · Siding · Painting ·
Additions and Auxiliary
Structures · New Construction
Porches
ARCHITECTURAL DESIGN GUIDEL
Porches are characteristic features of almost every
architectural style found in the H-2 District.
Porches are important character-defining features
for most residences in the H-2 district. Porches
help make a transition between the house and its
landscape surroundings. They are often the most
highly decorated element of a facade and likely
to be representative of a particular architectural
style. Victorian styles may display lace-like
brackets and spindlework; bungalow porches
often have tapered box columns; Colonial
Revival porticos generally have classical details.
Porches are an impor~ant par~ of the charaaer
of goanoke's residences and neighborhoods.
Open porches help make a transition between
the house and its landscape
Porches and t~eir associated features provide
interes~ and detail to a building's appearance.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X.
Retainin~l E, Yisting Porches
V' Identify and keep the origina[ materials and
features of porches. Important character-defining
features include:
· columns · entablatures
· steps · posts
· railings · lattice
· pilasters · decorative trim
· beaded board ceilings · foundation
H ES FOR THE H-2 DISTRICT
7
entablature
--
~~~ capital
column
decorative trim ~
Characteristic features of por~es.
X Do not alter or remove a porch on the princi-
pal hcade of a building.
Preventin~ Deterioration
~ Protect wood porches from water damage by:
· cleaning hulty or clogged gutters
· repairing le~ing roofs
· maintaining appropriate slope of flooring
· repairing hulty flashing
~ Paint porch flooring rather than staining or
leaving natural.
CITY
OF ROANOKE
Porches
DEFINITIONS
Balusters. A series of short,
vertical members that support
a handrail.
Balustrade. An entire railing
system, including handrail,
balusters, and bottom rail.
Capital. The topmost member,
usually decorated, of a
column.
Checks. Shallow, irregular
cracks.
Columns. A round, vertical
support consisting of a base,
shaft, and capital.
Entablature. The beam carried
by columns, commonly
decorated with trim molding.
Facade. The front or principal
exterior face of a building.
Fascia. A plain, wide horizontal
band, supported by columns
or posts.
vt Proteet architectural materials, such as wood.
masonry, and metal, from:
· the ill-effects of rust
· insect or fungus infestation
· prolonged exposure to weather
vt Prevent warping of replacement floor boards
by selecting good-quality, quarter-sawn material
free from knots, checks, or wild grain.
vt Treat all wood features that have been
stripped of paint prior to repainting with a wood
preservative or water repellent to prolong the lite
of the wood. Check the manufacturer's recom-
mendations for compatibility with latex or oil-
based paints.
Removing Inappropriate J1/laterials
vt Remove the following inappropriate materials
and treatments not suited to residential buildings
in the H-2 District when making repairs or as
part of a comprehensive building rehabilitation:
· open-riser wood stairs
· decorative wrought-iron porch supports
· inappropriately installed lattice panels !see
below)
· decking used as porch flooring
concrete blocks
Inappropriate porch treatments.
open risers
wood I
columns ~
wood handrails ~__
wood porch flooring
Appropriate porch treatments.
closed risers
vt Replace inappropriate materials with the
following more appropriate ones, taking into
consideration the architectural style of the
building:
· wood columns
· tongue-and-groove wood porch flooring
· wood or wrought-iron railings
vt Use wood handrails that repeat the form. size.
detailing, and color of the porch railing, particu-
larly when the porch steps are wood. In some
cases, metal handrails may also be acceptable.
Vt Where porch steps are of brick, stone, or
concrete, it may be appropriate to install simple
metal railings if thev attach directly to the porch
column and bottom tread of the steps and are
painted a dark. unobtrusive colon Pipe railings
also may be acceptable on masons' stairs.
Metal railings may be used where
steps are of brick, szon~ or concrete.
V' Install porch lattice properly
· locate lattice under porch floor fascia and
between piers
· attach to wood blocking, recessing the lattice
slightly from the face of the piers
· use a horizontal/vertical (preferable) or
diagonal lattice arrangement
· trim lattice opening with molding
· paint or stain lattice
· use plywood backing painted black if added
support is necessa~.
Properly installed lattice.
Repairing Damage
~/Use pressure-treated wood when repairing or
replacing exterior wood features such as porch
handrails, balusters, steps, and floorboards.
Expose wood to the weather for one year before
painting,
~ Repair cracks and splits in wood features by
gently opening them, removing debris, and
sealing with a waterproof glue.
~ Remove deteriorated wood by cutting out
damaged areas or removing affected elements.
such as individual floor boards. Retain as much
of the sound original material as possible and
make repairs by splicing or patching in new
materials of the same species.
~ Consider using epoxy consolidants to rebuild
missing or deteriorated elements, such as wood
handrails or balusters.
X Do not remove deteriorated features that need
only limited repair.
Replacing Missing Features
~/Where a porch feature is missing, replace it
using materials compatible to the original in:
· size and shape · material
· detail · color and texture
I/In some cases, Old Southwest, Inc. may be
aware of sources of materials.
~ Where a porch feature, such as a handrail, is
missing and there is no evidence of its historic
appearance, replace it with a'new feature of an
appropriate design.
~ Use historical information, photographs, and
drawings to reproduce a missing porch. Such
information may be obtained from the Virginia
Room at the Main City Public Library, the
library at VPI&SU, and the neighborhood files
of Old Southwest. Inc.
~' Use the proper type replacement column for
the style of house, based on existing evidence or
historical information. Appropriate replacement
columns include:
· staved · boxed
staved boxed
Appropriate types of replacement columns.
· turned
turned
~/Where porch posts or columns are missing,
try to find suitable replacements from salvage
yards or order custom reproductions from local
millwork shops or national manufacturers.
Traditional design for porch
railing and baluster.
Enclosing Porches
Compatible replacement
railing and baluster.
~,/Enclosing a porch may be appropriate when:
· the porch occurs on the rear or least incon-
spicuous side
· the enclosure is designed in a manner that does
not obscure, damage, or destroy any existing
character-defining features of the building
· the enclosure is designed to retain the open
quality of the original porch by using large
sheets of glass and by recessing the enclosure
wall behind existing columns, balustrades, and
scrollwork
X' Avoid enclosing a porch on the front or
prominent side of a building.
Enclosing a parch with solid materials is not appropriate.
Replacing Porches
t,/Where a porch is completely missing, use
historical evidence to duplicate the original, or
design a new porch that is compatible with the
building in:
· scale
· use of materials
· length and width
· detail
Porches
Flashing. Pieces of sheet metal
or flexible membrane used to
protect joints from water
penetration.
Lattice. A type of screening
consisting of diagonal strips of
wood.
Pilaster. A partial column or
post engaged with a wall.
Portico. A formal porch
consisting of a roof supported
by columns.
Post. A vertical support,
typically of wood, no greater
than 8" square.
Riser. The board that forms the
vertical face of a step.
Shoe molding. A simple
moulding typically used
where a floor meets a wall.
Tread. The board that forms the
horizontal part of a step.
Porches
~ Use pressure-treated or decay resistant wood
for all elements--support columns, joists, floor
boards, rails, balusters, and steps--when
reconstructing a porch. Prime and paint all
elements.
X Do not fail to finish reconstructed porches or
porch features with a coat of paint or stain. See
Paintingfor more information on finishing
porches.
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Oesign Principles · Siding ·
Roofs · Painting · Walks,
Ramps and Stairs · Additions
and Auxiliary Structures · New
Construction · Signs
Porches give houses character.
Removing a porch from a house destroys its character.
Adding New Porches or Oecl~s
V' See Additions and Auxiliary Structures.
'Painting
ARCHITECTURAL DESIGN GUIDELINES FOR THE N-2 DISTRICT
Attention to the architectural style and detailing of a building
is important in selecting an appropriate point color scheme.
The use of color, much of which results from
painting various building features, is an impor-
tant part of architectural style. Although the H-2
District currently has no restrictions regarding
paint colors, property owners are encouraged to
repaint with colors that are historically appropri-
ate to the building style and district. In addition
to aesthetics, painted surfaces provide protection
to many building materials, such as wood and
metal. Maintaining a coat of paint on such
surfaces is an important aspect of building
upkeep.
The style of a building determines its range of
appropriate colors. Not all buildings should be
painted white.
Generally, the more elaborately detailed a
building, the more important the role of color.
Although paint is often used to refresh a
building's appearance, proper surface prepara-
tion is important to ensure a stable and long-
lasting finish.
· Recommended actions or treatments are
indicated by V'.
· Actions or treatments not recommended and
other warnings are indicated by X.
V' Identify and prese~'e all character-defining
features or' a building that traditionally have been
painted by maintaining their paints, finishes, and
colors.
i/Remove paint [rom any type o1:' surface only
when there is evidence of deterioration, such as:
· peeling · alligatoring
· excessive build-up that conceals important
detailing
1/Remove deteriorated paint only down to the
next intact layer ttsin,, the ~entlest means
possible, such as:
· hand-sanding · mild chemical strippers
· hand-scraping or wire-brushing
Hand scrapers, sandpaper, wire brushes, or mild chemical
strippers will generally remove deteriorated paint.
V' Ensure that all lead-based paint removal
occurs according to current health and safety
standards. The use of protective clothing, proper
clean-up, and other measures is necessary to
ensure hazard-free removal.
~" Document historic paint colors when remov-
ing old paint so that such information is available
for future potential restoration efforts.
~" Exercise caution when using a heat plate or
heat gun to remove paint. The improper use of
these tools can damage building materials and
increase the risk of fire.
Exercise caution when using heat plates or heat guns to
remove paint.
CITY OE ROANOKE
DEFINITIONS
Alligatoring. Surface cracking
of paint layers that resemble
the appearance of an
alligators skin.
Bonding pattern. An overlap-
ping arrangement of masonry
or brickwork in a wall.
Common bonding patterns
are: American bond, Common
or Running bond, English
bond, and Flemish bond.
Chalking. The formation of a
powdery deposit on a painted
surface.
Painting
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Architectural Styles · Basic
Design Principles · Masonry
Features and Walls · Siding ·
Windows and ODors · Porches ·
Walks, Ramps and Stairs ·
Walls and Fences · Additions
and Auxiliary Structures · New
Construction · Signs
X' Do n~t remove paint from any surface using
abrasive stripping techniques such as:
· sandblasting · caustic solutions
· propane or butane torches
X Do not radically change the type of finish.
main color, or overall color scheme of a building
so that the character of its exterior appearance is
diminished.
X' Do not strip paint where it is firmly adhered to
any type of surface.
Masonry and Stucco
I/Maintain and repaint historically painted
masonry. Masonry buildings that historically
have been painted--perhaps because of the use
of soft brick or incompatible later brick infill--
should not be stripped.
I/Remove paint from masonry only when:
· the paint is not historic
· removing the paint will not reveal visual
problems
· the process of removal will not damage the
'masonry
I/Use low-pressure water as a supplement to
other acceptable paint removal techniques only
on masonry buildings.
X' Do not paint unpainted masonry. Paint
destroys the visual character of brick or stone-
work, such as texture and bonding pattern.
Painted masonry requires significantly greater
upkeep and may hide problems.
./: '!!'. ...,
, . ,.a &.',.~: ....
,
~-- '%. '5
't 1/.
Details, such as texture and mortar joint character, are lost
when masonry is painted.
Wood and Wood Siding
ff' Remove excess layers of deteriorating paint
to facilitate window and door operation and to
restore original detailing.
ff. Folio,.,,' manufacturer's directions carefully
when using chemical stripping products to avoid
damage to wood surfaces or personal injury.
X Do not remove paint to bare wood, or then
apply clear finishes or stains to give a building a
"natural" look.
,¥ Do not remove paint from historic woodwork
unless it is peeling. Most other conditions such
as mildewing, staining, or excessive chalking
only require a thorough surface cleaning before
repainting.
Metal
ff. Use stronger methods of paint removal such
as low-pressure grit-blasting on metal features
only after methods such as hand-scraping and
wire-brushing have proven ineffective. Such
techniques should be used only on harder metals
such as:
· cast iron · wrought iron · steel
ff. Remove mst build-up completely from
galvanized metal or terne-coated steel by hand-
scraping with a wire brush prior to repainting.
~ Do not paint metals that are meant to be
exposed, such as copper and bronze.
Coior Schemes
ff. Choose a simple color scheme. Most houses
require no more than four colors:
· roof color · wall color
· major accent color for trim areas such as
porch, cornice, and window frames and sashes
· minor accent color for the front door. small
decorative details, and, occasionally, window
sashes
~ root [--] wall ~ majortrim lminortrim/accent
Color is directly related to a l~uilding's style. Color schemes for
most buildings, regardless ot style, usually require no more
than tour colors. See the related brochure Architectural
Styles for specific color suggestions for particular styles.
~,/A building's color scheme should be in
keeping with its architectural character and
should not overwhelm neighboring buildings.
ff. Investigate appropriate color schemes by
consulting historic paint catalogs and historic
photographs of the building (for lighffdark
relationships) or by analyzing paint scrapings
from the building itself.
Ramps.
· Walks, aaa St ,,rs
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT * CITY OF ROANOKE
Ramps often can be incorporated into the side of a porch so
that significant architectural details remain undisturbed.
Walks and steps traditionally have been used to
make a transition between public and private
space and between areas of different elevation on
a site. Many older homes in the H-2 District have
steps and a private walk linking the porch or
front door to the city sidewalk, sometimes with
an additional set of steps if the house is located
significantly above street level.
Non-residential buildings and residences that
have been converted to business use increasingly
rely on ramps or mechanical devices to meet
universal accessibility standards and codes.
Alterations to existing circulation systems and
the provision of improved accessibility can often
pose a challenge to the retention of a building's
architectural character.
Walks and steps are often characteristic features
of a building and its relationship to a site.
Carefully integrating ramps or other devices into
the existing design of a building can often
improve its accessibility while retaining its
architectural character.
· Recommended actions or treatments are
indicated by s,".
· Actions or treatments not recommended and
other warnings are indicated by X.
Retaining Existing Features
~ Identify and keep all important features of
existing walks, ramps, and stairs, such as:
· materials · shape
· railings 'o risers and treads
I/Repair or replace rather than remove deterio-
rated walks or steps.
~ Supplement rather than replace a building's
existing walks and steps when incorporating
ramps and other additions in an effort to provide
universal accessibility.
Walks
~¢' Additions to existing walks should match the
original in:
· materials · texture and finish
· paving pattern · mortar joints
· color
V' using similar walkway materials
X using different walkway materials
Use similar materials when extending a walk.
~' Use materials that will provide an even,
paved surface. Appropriate paving materials for
the historic district include:
· brick · finished concrete
· decorative pavers and flagstone
brick pavers
flagstone
decorative pavers
~nishe# concrete
Appropriate pavin9
materials for walks.
Walks, Ramps and Stairs
DEFINITIONS
Balusters. A series of short,
vertical members that support
a handrail.
Balustrade. An entire railing
system, including handrail,
balusters, and bottom rail.
Repoint. To replace deteriorated
mortar in the joints between
bricks or masonry units.
Riser. The board that forms the
vertical face of a step.
Spalling. The flaking of masonry
due to frost, chemical
reaction, or building
movement.
Tread. The board that forms the
horizontal part of a step.
secondary walk
front walk
public sidewalk
Residential walks may include the public sidewalk, a front
walk, and a secondary walk.
handicapped ramp
secondary walk
front walk
public sidewalk
Business walks also include the public sidewalk, a primary
walk, secondary walks to the parkin9 loc as well as
handicapped ramps.
~ The location of a new walk should reflect foot
traffic patterns. Typically a walk will connect the.
front door with a parking area or the sidewalk in
front.
~ New walkways should be compatible with the
architectural character of the house and its
setting with respect to:
· materials · color
· scale · grade
~ Restore uneven walks to level condition by:
· adding fill material where settling has occurred
· resolving drainage problems that contribute to
frost heaving
· shaving or removing minor tree roots that
cause heaving
· relocating or diverting the walk to avoid major
tree roots
X' Do not locate walks close to large trees with
roots that may displace paving materials.
Ramps
I/Check building code for requirements on
ramp slopes, handrail or balustrade heights,
landings, and the spacing of balusters.
V' Locate ramps at the rear or side of a building
where there is direct access to parking areas.
Locate ramps to the side or rear afb building.
~/Locate ramps to avoid damaging or destroy-
ing important landscape elements, such as
mature trees.
V' Make ramps and railings simple and incon-
spicuous, using materials that are compatible
with the building but that do not duplicate its
architectural design.
X' Do not install a ramp that will obscure or
damage important features of a building.
When possible, make romps removable so that a building ran
be resumed to its earlier appearance if the ramp is no longer
needed.
Stairs
~' Make new or rePlacement stairs that relate to
walkways and are compatible in width and
materials. Stairs that relate to a porch should be
compatible in their materials and paint colors and
should have a width that relates to the dimension
between adjacent porch columns.
~/Use materials that are in character with
historic properties when installing new stairs.
such as:
· wood · brick · concrete
~ Design secondary stairs to be as inconspicu-
ous as possible and locate at the rear or least
visible side of a building.
A spiral staircase,
inconspicuously located,
may conserve space and
provide another exit.
s,"' Use wood railings on porcl~ stairs. Handrails
should repeat the form, size, and detailing of the
porch railing. Paint the handrails white or the
color of other trim on the building. In some
cases, metal pipe railings may be acceptable on
wood Stairs.
'/ Porches with wood steps
should have closed risers
// and wood handrails.
/
~ Use wrought-iron or pipe railings on stairs
along walks not directly adjacent to a porch.
V" Wrought-iron railings of a simple design may
be appropriate on brick, stone, or concrete porch
steps if they attach directly to the porch column
and bottom stair tread and are painted black or a
dark trim color used on the building. Pipe
railings may be acceptable on masonry stairs.
An exterior rear stair can provide necessary access without
having a major effect on the exterior appearance of the
house.
Walks, Ramps and Stairs
Porches with masonry
steps may have simple
wrought-iron handrails.
t/Replace wood risers and treads that are worn.
sagging, broken, or rotted.
s/Repoint brick stairs with deteriorated mortar
joints. See Masonry Features and Wails for more
information on proper repointing techniques.
s/Check concrete and stone steps for broken
corners, cracks, and spoiling.
s/Install riser boards on all wood stairs.
X' Do not install a stair that will obscure or
damage important features of a building.
The Architectural Oesign
Guidelines for the H-20istrict
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Oevelopment, Room 162,
Munidpal Building
215 Church Avenue, S.W.
981-2344.
FOR AOOITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
8asic Design Principles ·
Masonry Features and Walls ·
Siding · Porches ~ Painting ·
Lighting, Utilities and Trash
Containers. Walls and Fences ·
Additions and Auxiliary
Structures · New Construction ·
Parking Areas
Utilities and
Trash Contaiuers
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT
CITY OF ROANOKE
Outdoor lighting--whether freestanding or
attached to a building--affects not only the
safety and security of buildings within the H-2
District, but also their daytime and nighttime
appearances. Historically, buildings in the district
generally had little exterior lighting other than a
porch ceiling fixture. While some houses still
retain their exterior light fixtures, many more do
not. Selecting a suitable replacement fixture from
those that are both commercially available and
affordable requires careful consideration. Since
many fixtures are of colonial or contemporary
design, only those that are somewhat restrained
in appearance may be compatible with the
architecture of the district.
Numerous other utilities and public services are
associated with residences and businesses in the
H-2 District, including pipes, wires, and meters
for gas, water, electric, telephone, and cable
television service, heating and cooling equip-
ment, fuel storage tanks, television antennae, and
satellite dishes, trash containers, and recycling
bins. While such utilities are necessary for living
or conducting business, they sometimes come at
the expense of a building's appearance or
structural integrity.
Historic light fixtures are an important part of a
building's architectural character.
I. Jght fixtures that evoke an earlier or later period
can give a house a false historic appearance.
Excessive light intensity and glare detract from
the residential character of the H-2 District.
The architectural character of a building can be
destroyed by numerous or obtrusive placement
of utilities or trash containers.
Putting overhead wires underground may reduce
the likelihood of service interruptions, personal
injury, or utility-related tree pruning.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by X.
Public utility meters are clustered together inconspicuously
near the rear of the house, and the window air conditioner
has been placed in a rear window.
Lighting
l/Keep historic light fixtures that are either
original or a later, significant addition and use
appropriate techniques for repairing them.
~/Obtain replacement fixtures of a similar
period, style, and size from a salvage supply or
antique shop if existing fixtures are too severely
damaged or missing.
ff Choose a compatible light fixture from a
commercial manufacturer if a suitable replace-
ment cannot be found. Unless a design is
specifically appropriate for your building, choose
a light fixture that is simple and unobtrusive.
',/Limit the exterior lighting of residential
buildings to that necessary for convenience
and safety. In most instances, traditional porch
lighting is adequate.
Low voltage lights i. stalled at a garage help provide security.
Do not use taillight standards,
high-intensity security lights, or
unshiefded spotlights.
DEFINITIONS
Condensate. Water that is
extracted from the air.
Lattice. A type of screening
consisting of diagonal strips of
wood.
Scale. The apparent size of a
building or feature as it
relates to the size of a person
or other structures or features.
Lighting, Utilities
and Trash Containers
Screening trash containers
Iow wood fences
hedges or shrubs
lattice-work screens
The AKhitectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Architectural Styles ·
Basic Design Principles ·
Masonry Features ond Wails ·
Siding · Roofs · Porches ·
Painting · Walks, Ramps and
Stairs · Additions and Auxiliary
Structures · New Construction ·
Parking Areas · Signs
vt Use ground-based low-voltage lighting at paths
and steps where illumination from porch lights
alone is insufficient for safety and convenience.
vt Choose exterior lighting fixtures that are in
scale with and subordinate to the overall
architectural character of the building.
vt Keep site and landscape lighting low in scale
and unobtrusive in design.
vt Install security lighting at the perimeter of the
house or garage only when necessary. Limit
motion-sensitive and dusk-to-dawn security
lighting to areas not visible from the street
frontage. Use only Iow-voltage lights close to the
house to avoid harsh shadows.
X' Do not install lighting fixtures that obscure or
damage important features of a building.
,¥ Do not use exterior flood lights to illuminate
buildings, building features, or vegetation.
X Avoid exterior lighting that gives the surround-
ings an unnatural color, such as yellow bug lights
or pink high intensity lights.
Utilities and Trash Containers
vt Determine the number, placement, and
present use of all utilities.
Vt If overhead utility connections, such as
electric, telephone, and cable television, must
occur at the front of a building, make sure they:
· are neatly organized
· are as small and few in number as possible
· do not hide. damage, or destroy the building's
important characteristic features
Vt Eliminate overhead utility lines when possible
by having them buried underground.
Vt Eliminate any utility lines and apparatus that
are no longer in use and consolidate all other
utilities, relocating them to an inconspicuous
location at the rear or side of a building.
Vt Locate new or replacement fuel storage tanks
and other underground utilities where they:
· will require little or no structural alteration or
potential damage to the building served.
· will not damage or destroy significant plant
materials or landscape features
· can be easily but inconspicuously serviced
when necessary
Vt Use walls, fences, or plant materials that are in
character with the style and setting of the building
to screen utilities and equipment, such as:
· trash containers
· heating and cooling equipment
· satellite dishes
BEFORE D ;~ ~/ '.~ overhead Power lines
mechanical equipment
trash containers
AFTER
Relocating or screening utilities improves the appearance of
the front facade.
Vt Paint meter cabinets that cannot be screened
the same color as the building walls on which
they are mounted.
X Do not install window air-conditioning units
at the front of a building. Instead. install units in
double-hung windows at the rear or side of the
building and conduct any condensate away from
the house with small-diameter copper piping
painted to match the exterior wall color.
X Avoid creating new openings in exterior walls
to accommodate air conditioners or other heating
and cooling equipment. If unavoidable, locate
such openings on inconspicuous side or rear
faces of the building without damaging or
destroying important characteristic features.
X Do not keep trash containers and recycling
bins in full view. Enclose or screen the areas
where containers are routinely kept or place them
in an inconspicuous location, such as at the rear
or side of the building.
Walls and Fences
ARCHITECTURAL DESIGN GUIDELIN
The retaining wa#provides for o level, but elevated front
yard, while the fence offers privacy without obscuring the
view of the house from the street and sidewalk.
bValls and fences are traditional ways of defining
residential yards by delineating property lines
and by separating public and private outdoor
space. These may take the form of retaining
walls, low stone walls, wrought-iron fences,
wood picket fences, and privacy fences, many of
which are important in helping to define the
character of the H-2 District.
Walls and fences are important space-defining
features of many residential neighborhoods in
the tt-2 District.
Walls and fences provide an opportunity to
extend the architectural style or character of a
building into the surrounding landscape.
11edges and other plant materials often can help
soften the enclosure provided by a wall or fence.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by ~'.
Retaining E:cisting Features
~' Identify and keep all important features and
characteristics of historic walls fences, including:
· textured masonry · distinctive profile
· craftsmanlike details · decorative coping
· distinctive gates and steps
· traditional bonding pattern and mortar joint
profile
X Do not remove historic features, such as stone
retaining walls and wrought-iron fences.
ES FOR THE H-I DISTRICT
gate
texture
~ ":' "" -~ ' Characteristic features
offences and walls.
Materials
v~ Use traditional materials to build walls and
fences, such as:
· unpainted brick · unpainted stone
· painted wrought or cast iron
· painted wood
· combinations of masonry with wood or metal
Examples of appropriate masonry walls and walls combined
with iron fencing and plant materials.
I/Retain and maintain e×isting boundazT hedges
whenever possible that contribute to the charac-
ter of a property or the historic district.
V' Build retaining waiN. where necessary, of
stone, reinforced or fully bonded brick, or
mason~ veneer over reinforced concrete block.
Decorative concrete block that matches that in
the district is also acceptable. Logs and railroad
ties may be appropriate for edging planting beds
or for landscape steps, but should not be used for
retaining walls that will be visible from the street.
X' Do not use chainlink, plastic, fiberglass, or
plywood fences, nor concrete or concrete block
walls within the historic district. 'Where these
are e×isting, remove them whenever
either when making repairs or und~rt~n~
comprehensive
~ Use w~ll~ that range ~n h~ight ~rom 1'-0' to
~'-0". Th~ r~comm~nded h~i~ht ~or r~tainJn~
w~lls used with or without ~encJn~. or
CITY OF ROANOKE
DEFINITIONS
Coping. The protective cap or
top of a wall, often of.
concrete or stone.
Picket. A partial column or post
engaged with a wall.
Picket fence. A fence formed of
wood or metal pickets,
generally spaced a uniform
distance apart, that provides
varying degrees of visual
screening or enclosure.
Pier. A column, typically square
in shape, that supports a
concentrated weight above.
Pdvacy fence. A fence formed
of boards or pickets arranged
in a solid or overlapping
manner to provide visual
screening.
Rehabilitation. Making possible
a compatible new use for a
building through repair,
alterations, or additions while
preserving portions or
features that are important to
the building's historic or
architectural character.
Streetscape. The overall
appearance of buildings,
signs, lights, plantings, and
other elements along a street.
Walls and Fences
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Assodates of
Charlottesville, Virginia.
For additional information,
please contact:
City Oepartment of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Design Principles ·
Masonry Features and Walls ·
Painting · Walks, Ramps and
Stairs · Lighting, Utilities and
Trash Containers · Additions
and Auxiliary Structures. New
Construction · Parking Areas
t/Use l~icket fences that range in height from
2'-6" to 4'-0". The recommended height
picket fences in front yards is 3'-6".
~ Use privacy fences that range in height from
4'-0" to 6'-0". The recommended height for
privacy fences in rear yards is 6'-0".
t/Limit the height of fences as follows:
· front yard: 4'-0"
· side yard: 4'-0" - 6'-0"
· rearyard: 6'-0"
Other Design Considerations
~ Choose a fence design that relates to the
character of your house or building. In addition,
if both picket and privacy fences are used, make
sure that the designs relate to each other.
~ Respect the character of the streetscape when
deciding:
· whether or not to use a wall or fence
· what materials are appropriate to your house
and neighborhood
· the height, location, and design of the wall or
fence
ff Give fencing in a front yard an open character
by using a simple iron or wood picket design.
Examples of appropriate iron fences.
ff Ensure that wood fence posts either have a
solid cap or are sloped to shed water and prevent
deterioration.
V' Choose a compatible profile and appearance
for wood fence posts that are in the same plane
as the pickets. Posts located behind the line of
pickets and are not a major visual element may
be of a simpler design as long as they shed water.
Examples of appropriate wooden picket fences.
~/Size picket fence elements appropriately. Iron
pickets should be spaced 3" to 6" apart. Wood
pickets should be 1-1/2" to 3-1/2" wide with a
space between the pickets ranging from one-half
to equal to the picket width.
Appropriate picket spacing.
~,/Keep walls in a front yard Iow in height (2'-6"
or less) or combine them with picket fencing
placed between solid piers.
t,/ Consider planting vegetation adjacent to walls
and fences to soften their appearance.
~' Orient all fences so that the posts, rails, and
braces face into the property and the finished
side or pickets face the public right-of-way or the
adjacent neighbor.
iAlways place the finished side of
the fence toward the street or
r the neighboring yard. Keep the
structural side of the fence
facing the interior of the yard.
public side ~
~' Where fences are seen from public rights-of
way, they should be painted an appropriate color.
Iron fences should be black or dark green: wood
fences may be white, dark green, or a color taken
from the building color scheme--provided it is
subdued in character.
X Do not use Wood privacy fences in a residen-
tial front yard. Alternatives include:
· wood picket fences · hedges or shrubs
· decorative iron fences, other plantings
Examples of appropriate privacy fences.
X Do not allow fences or walls to conceal or
visually overpower nearby buildings.
Maintenance
~ Repaint brick or stone walls that have
deteriorated mortar. See Masonry Features and Walls
for information on proper repointing techniques.
g' Prevent water damage to masonry walls by
properly grading the ground at their base and by
mtlimaining wall caps or copings.
~ Replace missing items from cast- or wrought-
iron fences by finding suitable replacements in a
salvage yard or by having them recast.
Architectural Design Guidelines
Amendment
July 13, 2000
H-2 district guidelines for Walls and Fences Materials
Guidelines for decorative concrete block retaining walls:
· Maximum height of 30 inches
· Not allow it to step back
· Only in the rear of the property and unobtrusive, not visible from the street
· All exposed surfaces have textured finishes or dressed finishes
· Have atopcap
· Color is compatible with its application
AdditiOns
and Auxiliary
Structures
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT * CITY OF ROANOKE
A rear addition can be designed to be harmonious with the
original section of a historic building by paying careful
attention to construction materials, size, and detailing.
The form and appearance of buildings evolve
over time according to the needs of their occu-
pants. Many older buildings in the H-2 District
show evidence of later additions, such as a new
room or wing, an enclosed porch, a deck, or a
detached garage or other outbuilding. While such
additions often prolong the useful life of an older
building, it is impOrtant that they do not detract
from its original character. Some present-day
additions--particularly decks--do not have a
historical tradition and may look out of place on
certain styles of architecture unless they are
screened from view or located inconspicuously.
The design and placement of additions and
auxiliary structures can have an important
influence on a building's overall appearance.
Many historic buildings tell a story of growth and
change over time; let your contribution to your
building's story be as carefully planned and
executed as what came before you.
· Recommended actions or treatments are
indicated by ~"'.
· Actions or treatments not recommended and
other warnings are indicated by X.
Oesign Relationship
V' All new construction should be compatible
with the existing building or buildings on the
property and their surroundings in:
· size · scale
· color · location
· materials
~ Design and construct additions so that the
basic form and character of the historic buildim,
will remain intact it' the additions are ever
removed.
~ Make new construction reflect the times in
which it was built; do not create the mistaken
impression of' it being older than it is.
!/Adopt a compatible style for new auxiliary
structures and additions or use design motifs of
the original building. Avoid reproducing details
that make new work appear to be original.
Compatible additions maintain features of the original
building, such as roof pitch, window style, and scale.
Location, Orientation, and Size
~¢' Locate any additions or auxiliary structures as
inconspicuously as possible on the side or,
preferably, on the rear of a building.
~ Site and orient additions and auxiliary
structures so that they are clearly subordinate to
the existing structure. Additions to the side of a
building should be set back from the face of the
existing structure's front facade by at least two
feet. Additions to buildings on comer lots should
orient away from both streets, if possible, or to
the less important of the two streets.
~ Check the local zoning setback requirements
for additions and auxiliary buildings.
~' Do not design new outbuildings and additions
that are larger than the principal building on the
lot.
X' Do not locate new additions or structures in a
manner that upstages the importance of the
principal building.
DEFINITIONS
Auxiliary structure. Any small
building not attached to the
main structure on a property,
such as a detached garage or
toolshed.
Baluster. A short vertical
member that supports a
handrail.
Design motil~. a commonly
repeated design or ornament.
Fascia. A plain, wide horizontal
band, supported by columns
or posts. ~
Form. The overall shape of a
building, including its length,
width, and height.
Pergola. A wood-framed garden
structure, often with lattice,
supported by posts or
columns.
Scale. The apparent si~e of a
building as it relates to the
size of a person or another
structure.
Additions and
Auxiliary Structures
Acceptable deck Iocation£
Il _
Rear
Side and rear
The Architectural Design
Guidelines for the H-2 District
were prepared for the
City of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:
City Department of
Community Planning and
Development, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Design Prindples ·
Masonry Features and Walls ·
$idin9 · Windows and Doors ·
Roofs = Porches · Painting ·
Walks, Ramps and Stairs ·
Lighting, Utilities and Trash
Containers. Walls and Fences ·
New Construction · Parkin9
Areas · Signs
New additions should remain subordinate to the original
building.
~t4aterials
~ Choose materials that are compatible with the
existing structure and are appropriate to the
residential character of the historic district, such
as2
· brick · stone
· stucco · wood siding
I/Make sure thecolors of the materials selected
are compatible with those of the main residence
and neighboring houses, particularly when
choosing brick or stone that has its own color.
Follow similar approaches about the choice of
paint colors.
Architectural Features
~/Install windows and doors in auxiliary
structures and additions that are similar to those
of the main residence in:
· type · 'scale · proportion
· detailing · rhythm
The windows of this addition are too large compared with
those used in the original building.
I/Use rooting forms and materials for new
'additions and auxiliary structures that are
compatible with those of the main building.
Generally. outbuildings should have the same or
shallower roof pitch than the main residence.
~' Do not obscure or destroy characteristic
features of the historic structure when making
additions or building auxiliary structures.
Locate new additions so they do not obscure or destroy
characteristic features, such as this fieldstone chimney.
X Do not use window types, such as bay. sliding.
or casement windows, that are not commonly
found on residences in the historic district.
Porches, Decks, and Patios
t,'/Locate new porches, decks, and patios
inconspicuously on the side or rear of a building.
and make them compatible in architectural
design, materials, and finish with the building.
This new deck's location and plantings reduce its visual
impact from the street. Its design relates to that of the
historic residence.
~ Screen ne~v decks and patios with plant
materials if they are visible from the street.
~ Construct new porches, decks, and pergolas
of pressure-treated wood or naturally decay-
resistant species such as cedar, cypress, or
redwood, and finish them with a coat of paint or
stain.
V' Patios should be paved with materials
compatible with existing walks and paths, such
as brick, stone, or dressed concrete.
~ See Porches for more information on replacing
missing or deteriorated front porches.
~ Install porch and deck railings with a railing
both above and beneath the balusters.
ff Stairs should have covered risers.
X Do not construct new porches, decks, and
patios so that they obscure, damage, or require
the removal of important architectural features of
the principal building.
X Do not construct deck railings so that the
pickets are attached directly to the deck flooring
or the fascia board. Pickets must be attached to a
bottom rail.
'New £onstruction
ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT ~r CITY OF ROANOKE
Vacant lots create an opportunity for new construction within
the H-2 District.
New construction is appropriate on existing
vacant parcels within the H-2 District and on
parcels that become vacant in the future because
of extreme deterioration or catastrophic disasters
that destroy or severely damage buildings.
Appropriate new construction increases neigh-
borhood vitality, property values, safety, and
livability of the district.
The size, proportion, and location of new
buildings in relation to existing buildings is
important in maintaining the appearance of the
H-2 District.
New buildings that reflect the traditional site
planning and architectural characteristics of the
neighbochood without copying the architecture
provide a link between the past and present.
Continuing the use of traditional architectural
features such as porches is important in main-
taining a sense of neighborhood identity and
vitality.
· Recommended actions or treatments are
indicated by
· Actions or treatments not recommended and
other warnings are indicated by X.
Siting and Relationship to Street
~' Orient the front of a new building towards the
most important street bordering the property.
Buildings on corner lots should be sited so that
the front faces the larger or more prominent
street.
~ Conform to the predominant front and side
setback patterns of existing buildings on the
same street.
X Do not site a building significantly farther
away or closer to the street than other existing
buildings.
..... 5 ......... ........ -
-ii
Incompatible new construction sited beyond typical front and
side setbacks.
X Do not locate primary entrances at the rear of
a building unless provisions are made for the
appearance of a front entry on the street side of
the building.
Massing and Roof Forms
~' Comply with the predominant height of
adjacent neighborhood buildings. Most residen-
tial buildings in the historic district are two-and-
~'-a-half stories in height, although there is some
variation. New construction should not differ in
height by more than twenty percent from the
typical buildings on the street.
Height of typical residences
Incompatible new construction
Most of tbe residential buildings within the H-2 District are two or more stories. New construction should comply with the
predominant height of neighboring building£
New Construction
Typical existing residences
Compatible new residence
New construction should include a front porch if porches are a predominant feature of existing buildings.
DEFINITIONS
Gabled roof. A double-sloping
roof.
Hipped roof. A type of roof with
sloped ends instead of vertical
ends.
Massing. The form of a
structure, its width, depth,
and height, as if it were a
solid object or box.
Proportion. The width-to-
height relationship of
openings, such as windows
and doors, or the combined
area of openings to the area
~,'"~'~,:~'~ / "buildinqsarepredominantl~
,/; ~?' ,' h,pped:..
.., ~ ; ~
'~--4~. , , / - ..
..: ,, ;} '~.;
in~duc~ ~ong, low-p~ed ~L ~ ~
gabled mo~ '--' ....' .......
R~f ~s of new buildings should ~llow ~e p~ominant
roof fo~s o f~isting buildin~
/ / /> ~ ~Existing buildings are square.
isre~gular. ~ /"
N~ ~onst~ion should conform to the common ~s of
other buildings on ~e
I/Respect,the character of the streetscape along
which the new building will be located and
comply with the predominant width and propor-
tion of existing buildings.
t/Follow the predominant roof forms of
existing buildings in the immediate vicinity for
new construction. Common roof forms include
gabled, hipped, and intersecting.
Style and Building Type
t/Adopt a compatible style for new construction
that upholds the traditional character of older
residential buildings in the historic district, yet
avoids exact imitation of existing buildings.
t/Make new non-residential buildings compat-
ible by making the height, exterior materials,
setback, roof form, and widths along street
frontages similar to those of historic buildings.
Use prominent or publicly scaled entries.
commercial-style windows and doors that have
proportions similar to those used on historic
buildings, and plantings that are traditional to the
area. These features identify a non-residential use.
X Do not make new office buildings took like
residential buildings, but they must be compat-
ible in design with neighboring residential
buildings. They should be easily recognizable as
office or institutional buildings.
X Do not design and construct "reproduction"
styles that confuse the identities of new and
historic buildings in the neighborhood.
Windows and Doors
I/Consider the size, proportion, spacing, and
rhythm of existing window and door openings of
neighboring buildings. New construction should
reflect characteristic window and door patterns.
of the wall.
Setback. The distance between
a structure and a property
line, street, sidewalk, or other
line of reference.
Streetscape. The overall
appearance of buildings,
signs, lights, plantings, and
other elements along a street.
Oo not allow the pmpoctions of a new building to differ greatly from the predominant proportion of other buildings alon9 the street.
New Construction
New non-residential building in an existing se~ng.
V' Respect the relationship of window-to-wall
area of existing buildings. Most residential
buildings in the historic district have a higher
proportion of solid wall surface than windows.
X' Do not incorporate large expanses of either
glass or solid wall to promote a "contemporary"
or "modem" appearance.
Materials, Color, and Details
V' Choose materials appropriate to the residen-
tial character of the historic district, such as:
· brick · stone
· stucco * wood
t/Use the predominant materials found in the
neighborhood, such as brick or painted clap-
board, for new construction to promote a sense
of continuity.
I/Make sure the colors of the materials selected
are compatible with those of neighboring houses,
particularly when choosing brick or stone that
has an inherent color.
~ Incorporate an appropriate amount of detail
and decoration in new construction to promote
compatibility with existing buildings and avoid
blandness. Refer to design motifs of neighboring
houses but avoid duplicating features unique to a
particular house.
~ Keep signs and lighting to a minimum for
new commercial buildings in the district.
~ Do not use materials that are not common to
the historic district, such as:
· poured concrete · vertical wood siding
· unfinished concrete block
Lack of detail.
Inclusion of detail.
The same approach to detailing used in existing traditional
residences should be used, where appropriate, for new
construaion.
Typical window relationships.
Inappropriate size, proportion,
and rh~hm of window openings.
New Construction
Porches
s/Incorporate porches as part of the design of
new buildings where they are a feature of
existing adjacent buildings and characteristic of
the street.
Landscape Treatments
s/Retain significant landscape features on the
property. Consider the following when planning
new construction:
· retaining walls · gardens
· mature trees or shrubs
~ Improve the appearance of driveways and
parking areas with plant materials at their edges.
See Parkin~IAreas for more information.
v" Consider the mature size and height of plant
materials prior to planting.
I/Divert water from the building foundation by
properly grading the soil to slope away from the
building.
X Do not use foundation plan.tings that will
produce a crowded appearance or increase the
likelihood of building deterioration as they grow
to mature size.
X Avoid planting trees or large shrubs close to
the foundation of the building where they may
cause structural damage as they grow.
Typical existing residences. Incompatible new conslruction.
New construction should include a front porch if porches are a predominant feature of existing buildings.
The Architectural Design
Guidelines for the H-2 District
were prepared for the
Oty of Roanoke by Land and
Community Associates of
Charlottesville, Virginia.
For additional information,
please contact:.
Oty Oepartment of
Community Planning and
Oevelopment, Room 162,
Municipal Building
215 Church Avenue, S.W.
981-2344.
FOR ADDITIONAL
INFORMATION...
Refer to other brochures in this
series on the following related
subjects:
Basic Design Prindples ·
Masonry Features and Walls ·
Siding · Windows and Doan.
Roofs · Porches · Painting.
Walks, Ramps and Stain ·
Lighting~ Utilities and Trash
Containers. Walls and Fences ·
Additions and Auxiliary
Structures · Parkin9 Areas ·
Signs
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
Januaw 9,2002
File #1
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Jesse A. Hall
Deputy Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am enclosing copy of Ordinance No. 35706-010702 electing and appointing yOu as
Director of Finance for the City of Roanoke, effective at midnight on January 31,2002, for
a term ending September 30, 2002, at an annual salary of $104,750.00, and ratifying the
terms and conditions of your employment as Director of Finance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Enclosed you will find an Oath of Office which may be administered by the Clerk of
the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc: Kenneth S. Cronin, Director, Human Resources
H:~Agenda.02~January 7, 2001 correspondence.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of January, 2002.
No. 35706-010702.
A RESOLUTION electing and appointing Jesse A. Hall as Director of Finance for the
City of Roanoke, and ratifying the terms and conditions of employment as offered to Mr. Hall.
WHEREAS, the City Council desires to elect and appoint Jesse A. Hall as Director of
Finance pursuant to the Roanoke Charter of 1952; and
WHEREAS, Jesse A. Hall has agreed to accept election and appointment as Director
of Finance;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Jesse A. Hall is hereby elected and appointed as Director of Finance of the City
of Roanoke effective midnight January 31, 2002, or as soon thereafter as Mr. Hall can assume
such position, for a term which shall expire September 30, 2002.
2. The terms and conditions of Mr. Hall's election and appointment as Director of
Finance shall be as hereinafter set forth:
(a) The annual salary shall be $104,750;
(b) The City shall annually pay on behalf of Mr. Hall the sum of
$8,000 to the Intemational City Management Association-
Retirement Corporation (ICMA-RC) for Mr. Hall's participation
in the ICMA-RC Retirement Plan, and the City shall execute any
necessary agreements to provide for such payment. During the
first year of employment, such amount shall be prorated.
(c)
Recognizing that the job requirements of Director of Finance
routinely require incurring of travel related expenses in the course
of City business, a bi-weekly salary increment of $76.92 shall be
provided for use by Mr. Hall of a privately-owned or leased
automobile in the conduct of official City business;
(d)
In lieu of the City putting into force on Mr. Hall's behalf a
disability insurance policy, the additional sum of $2,500 has been
included in Mr. Hall's salary as set forth above.
(e)
The City shall reimburse Mr. Hall for moving expenses in the
amount of $1,500.00; and
(f)
With respect to benefits and terms and conditions of employment
not enumerated in this resolution, Mr. Hall shall be accorded such
benefits and shall be subject to such terms and conditions on the
same basis as other similarly situated employees of the City.
3. Mr. Hall will make arrangements to qualify for office by taking the required
Oath of Office as soon as practicable.
ATTEST:
City Clerk.
H:LMEASURESXx-halldirectoroffinance
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
October 22, 2001
File #110-207
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Mr. Charles E. Hunter, III
2513 Robin Hood Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Hunter:
I am enclosing copy of Resolution No. 35707-010702 appointing you as a Director of the
Industrial Development Authority of the City of Roanoke to fill the unexpired term of
Thomas Pettigrew, resigned, ending October 20, 2004.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, January 7, 2002.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
Pursuant to Sections 2.2-3114 and 2;2-3115, Code of Virginia (1950), as amended, I am
required to furnish the members of the Industrial Development Authority of the City of
Roanoke with a Financial Disclosure Form. State Code provisions require that all
disclosures must be filed and maintained as a matter of public record for a period of five
years in the Office of the Clerk of the governing body. Please complete and return the
enclosed form prior to assuming the duties of your office.
Mr. Charles E. Hunter, III
January 9, 2002
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Director of the Industrial
Development Authority.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc:
Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke,
3848 Bosworth Drive, S. W., Roanoke, Virginia 24014
Margaret R. Baker, Secretary, Industrial Development Authority of the City of
Roanoke, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015
Stephanie M. Moon, Deputy City Clerk
H:~Agenda.02~January 7, 2001 correspondenc6.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of January, 2002, CHARLES E. HUNTER, III, was appointed
as a Director of the Industrial Development Authority of the City of Roanoke, Virginia, to
fill the unexpired term of Thomas Pettigrew, resigned, ending October 20, 2004.
Given under my hand and the Seal of the City of Roanoke this ninth day of
January, 2002.
City Clerk
H:~Agenda.02XJanuary 7,200 ! correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA.
The 7th day of January, 2002.
No. 35707-010702.
A RESOLUTION appointing a Director of the Industrial Development Authority of the City
of Roanoke, to fill the remaining portion of a four (4) year term on its Board of Directors.
WHEREAS, the Council is advised that Thomas Pettigrew, a Director of the Industrial
Development Authority of the City of Roanoke, Virginia, resigned effective September 4, 2001, and
the vacancy has not been filled; and
WHEREAS, §15.2-4904, of~the Code of Virginia (1950), as amended, provides that
appointments made by the governing body of such Directors shall, after initial appointment, be made
for 'terms of four (4) years except appointments to fill vacancies which shall be for the unexpired
terms.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Charles
Hunter is hereby appointed as a Director on the Board of Directors of the Industrial Development
Authority of the City of Roanoke, Virginia, to fill the remaining portion of the unexpired term of
Thomas Pettigrew which commenced on February 5, 2001, and will expire on October 20, 2004.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 9, 2002
File #110-243
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Ms. Vickie S. Briggs
1624 Angus Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Briggs:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, you were reappointed as a member of the League of Older Americans
Advisory Board for a term ending February 28, 2003.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue to serve the City of Roanoke as a member of the League
of Older Americans Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Aimee Wainwright, Secretary, League of Older Americans Advisory Board, 706
Campbell Avenue, S, W., Roanoke, Virginia 24016
Stephanie M. Moon, Deputy City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.manoke.va, us
January 9, 2002
File #72-110-326
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Ms. Carol D. Wright
312 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Wright:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, you were appointed as a member of the Fifth Planning District Disability
Services Board for a term ending January 31, 2005.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Fifth Planning District
Disability Services Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Stephanie M. Moon, Deputy City Clerk
Roslyn J. Kingery, Administrative Support, Fifth Planning District Disability Services
Board, P. O. Box 173, Salem, Virginia 24153
H:~genda.02klanuary 7, 2001 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 ! 1-1536
Teleptione: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 9, 2002
File #15-110-247
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
The Honorable Ralph K. Smith
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Dear Mayor Smith:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, you were appointed as a member of the Hotel Roanoke Conference
Center Commission, to fill the unexpired term of James D. Grisso, resigned, commencing
February 1,2002 and ending April 12, 2004.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosures
pc:
Dr. Raymond D. Smoot, Jr., Secretary, Hotel Roanoke Conference Center
Commission, Vice President for Finance and Treasurer, Virginia Tech, 312 Burruss
Hall, Blacksburg, Virginia 24061
Stephanie M. Moon, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of January, 2002, RALPH K. SMITH was appointed as a
member of the Hotel Roanoke Conference Center Commission, to fill the unexpired term
of James D. Grisso, resigned, commencing February 1,2002 and ending April 12, 2004.
Given under my hand and the Seal of the City of Roanoke this ninth day of
January, 2002.
City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
Januaw 11,2002
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
The Honorable William H. Carder
The Honorable William D. Bestpitch
Rolanda A. Johnson, Assistant City
Manager for Community Development
Stephen S. Niamke, Roanoke
Neighborhood Partnership Coordinator
Carl D. Cooper, Chair,
Roanoke Neighborhood
Partnership Steering Committee
Robin Murphy-Kelso, Member,
Roanoke Neighborhood Partnership
Steering Committee
Paula L. Prince, Member,
Roanoke Neighborhood Partnership
Steering Committee
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 7, 2002, you were appointed as members of an ad hoc committee to study the
design, role and responsibilities of the Roanoke Neighborhood Partnership Steering
Committee.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke in the abovereferenced capacity.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc: Darlene L. Burcham, City Manager
N:\CKMHlXAgenda.02XJanuary 7, 2001 correspondence.wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 14, 1999
File #246
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34474-090799 concurring in the recommendation of the
Workforce Investment Act Ad Hoc Committee as approved by the Fifth District Employment and
Training Consortium Policy Board on August 20, 1999, to request the temporary designation of the
existing service delivery area (Fifth Planning District) as the region's workforce investment area,
and to maintain the Fifth District Employment and Training Consortium as the administrative entity
and the City of Roanoke as fiscal agent. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Tuesday, September 7, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Attachment
pc~
Glenn D. Radcliffe, Director, Human Development
James D. Grisso, Director of Finance
Vickie L. Price, Administrator, Fifth District Employment and Training Consortium, 310
Campbell Avenue, S. W., Roanoke, Virginia 24016
C:~lyFil~ept7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34474-090799.
A RESOLUTION concurring in the recommendation of the Workforce Investment Act Ad
Hoc Committee as approved by the Fifth District Employment and Training Consortium (FDETC)
Policy Board on August 20, 1999.
WHEREAS, federally funded workforce development programs are typically overhauled
every ten to fii~een years;
WHEREAS, legislation passed in August 1998 requires closeout of the existing workforce
development program, the Job Training Partnership Act (JTPA), by no later than July I, 2000;
WHEREAS, under the JTPA, localities are aligned regionally to form service delivery areas
that reflect labor market areas and which distribute JTPA funds in accordance with federal
regulations;
WHEREAS, the FDETC is the service delivery area Which has served the Fifth Planning
District for the last twenty-five years;
WHEREAS, Virginia has established a statewide work. force investment board called the
Virginia Workforce Council, in compliance with the Workforce Investment Act (WIA) which is
responsible for developing a five year workforce development plan for the Commonwealth;
WHEREAS, the WIA provides three options for the designation ofworkforce investment
areas: automatic, temporary and general;
WHEREAS, the FDETC and the Private Industry Council formed an Ad Hoc Committee
to review WIA legislation and to recommend designation of a workforce investment area; and
WHEREAS, the FDETC Policy Board voted at their August 20, 1999, meeting to accept the
recommendation of the Ad Hoc Committee to request temporary designation of the existing service
delivery area as the region's workforce investment area and to maintain the FDETC as the
administrative entity and the City of Roanoke as the fiscal agent, and further authorizing thc
submission ora request for a smaller work. force investment area Should any member jurisdiction opt
to withdraw from the region's workforce investment area.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council
concurs in the recommendation of the Workforce Investment Act Ad Hoc Committee as approved
by the Fifth District Employment and Training Consortium (FDETC) Policy Board on August 20,
1999, as set forth in the report of the Acting City Manager dated September 7, 1999.
ATTEST:
City Clerk
RECEIVED
CITY CLERKS OFFICE
P-1 P5:13
September 7, 1999
# 99-720
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council
SUB3ECT: Request for Designation of a Regional Workforce Investment Area
Background
Federally funded workforce development proqrams are usually
overhauled every ten to fifteen years. Previous system changes
included the conversion from Manpower Development Training Act
(MDTA) to the Comprehensive Employment and Training Act (CETA),
then the transition from CETA to the 3ob Training Partnership Act
(3TPA).
Leqislation passed in Auqust 1998 requires the closeout of the .lob
Training Partnership Act and implementation of the new Workforce
Investment Act by no later than 3uly 1, 2000.
Under 3TPA, localities within the state of Virginia are aliqned reqionally
to mirror labor market areas, metropolitan statistical areas and/or
other jurisdictional alliances. These regional partnerships are referred
to as service delivery areas (SDAs).
There are 14 SDAs in Virqinia which receive and administer .lob Training
Partnership Act funds in accordance with federal regulations, state
policies and local priorities. (The Fifth District Employment and Training
Consortium is one of these 14 SDAs.)
The Fifth District Consortium has served the governments and citizens
within the four city and four county area known as the Fifth Planning
District for over 25 years (1974 - 1999).
Local policy quidance and proqrammatic oversiqht is provided by the
Policy Board, comprised of designated representatives from each
jurisdiction within the region. The Board is assisted in this effort by the
Private Industry Council, with a majority of its members representing
private sector employers.
Roanoke City Council
September 7, 1999
Page 2
II.
Current Situation
In compliance with the Workforce Investment Act (WIA), Virqinia has
established a statewide workforce investment board, called the Virginia
Workforce Council. This board will have the responsibility of developing
a five year workforce development plan for the Commonwealth, with
input from localities.
The Virqinia Employment Commission has been named as the state
aqency to staff this council and serve as the fiscal agent for WIA monies.
(This represents a change, since under .1TPA the state reporting agency
and fiscal agent was the Governor's Employment and Training
Department).
Another role of the Virqinia Workforce Council is to assist the Governor
in designating regional workforce investment areas.
The Workforce Investment Act (WIA) provides three options for the
designation of workforce investment areas:
- automatic (for a single city or county which has a population of
500,000 or more),
temporary (two year designation for any request from localities
to maintain existing service delivery areas under .1TPA, if certain
performance and fiscal accountability criteria are met)
NOTE: The FDETC has met the criteria established in the
legislation, having met or exceeded DOL performance standards
for the past two years, as well as having had no findings or
concerns in audits for the same period, or
general (requests from single or multiple jurisdictions with
populations of 200,000 or more).
The FDETC Policy Board and Private Industry Council approved the
establishment of a Workforce Investment Act Ad Hoc Committee, made
up of members from both bodies. This committee, established in
December 1998, was charged with reviewing the WIA legislation and
developing preliminary transition plans, to include a recommendation for
designation of a workforce investment area. (To accomplish this
Roanoke City Council
September 7, 1999
Page 3
task the committee has been working with the Corporation for a Skilled
Workforce and membership has expanded to include other stakeholders,
such as the Fifth Planning District Commission, Roanoke Regional
Chamber of Commerce and the Alleghany Highlands Chamber of
Commerce.)
At their Auqust 20, 1999 meetinq, the FDETC Policy Board voted to
accept the recommendation of the Ad Hoc Committee to request
temporary desiqnation of the existing service area as the region's
workforce investment area, and to maintain the Fifth District
Employment and Training Consortium as the administrative entity and
the city of Roanoke as the fiscal agent. (Should any member
jurisdiction opt to withdraw, the remaining jurisdictions agreed to
submit a request for a smaller workforce investment area, under the
third option).
III.
Xssues
B.
C.
D.
Compliance with federal regulations (WIA and JTPA)
Timeframe for completion of closeout and transition activities
Impact on existing services
Regional Considerations
IV.
Alternatives
Approve the recommendation to request temporary designation
of the existing service delivery area (the Fifth Planning District) as the
region's workforce investment area, and maintain the Fifth District
Employment and Training Consortium as the administrative
entity and the city of Roanoke as the fiscal agent.
1. Compliance with federal regulations (WIA and 3TPA)
Workforce Investment Act (WIA) regulations allow for the
temporary (two-year) designation of existing service delivery
areas and mandate that the state grant automatic approval of
such a request, if performance and fiscal accountability
requirements have been met.
(Such a "roll over" would ensure a seamless transfer of services
for employers and job seekers from the closeout of JTPA on June
30, 2000 to the startup of WIA on July I, 2000.)
Roanoke City Council
September 7, :L999
Page 4
Job Training Partnership Act (JTPA) funds would not have to be
set aside to cover closeout costs such as the payout of fringe
benefits, unemployment compensation, record storage, etc.
(Instead, a level portion of FY 1999 - 2000 ]TPA funds would be
allocated for the delivery of employer and job seeker services.)
Timeframe for completion of closeout and transition activities -
Plans to closeout .]TPA operations and implement W:[A would be
handled by the Fifth District Consortium, in coordination with the
Governor's Employment and Training Department and the state
office of the Virginia Employment Commission.
(FDETC staff is currently finalizing JTPA closeout strategies and/s
participating in work groups with state offices and consultants to
develop WIA implementation procedures that meet federally and
state-imposed deadlines - See A TTACHAfENT A - Time Table.)
Impact on Existing Services - Federal regulations require that,
during the first year of W[A, training, job placement, contractual
and supportive services initially provided under 3TPA be continued
without interruption, "the process should occur in a manner which
ensures that the participants are unaware of the change".
(The transition experience and expertise of veteran FDETC staff
will ensure that this mandate is met. Staff has successfully
completed all previous program closeouts and have avoided any
disallowed costs by establishing safeguards to address this
liability issue. )
Regional Considerations - The existing service delivery area
encompasses most, if not all, of the region served by the Fifth
Planning District Commission, plus the Regional Alliance formed to
address a variety of issues under Virginia's Regional
Competitiveness Act.
(Afaintaining this regional alignment makes collaboration in the
identification of economic and workforce development strategies
and allocation of resources for joint projects more feasible.)
Roanoke CityCouncil
September 7, 1999
Page 5
Do not approve the recommendation to request temporary
designation of the existing service delivery area (the Fifth Planning
District) as the region's workforce investment area, or ma/nta/n the Fifth
D/strict Employment and Training Consortium as the administrative
entity and the city of Roanoke as the fiscal agent.
I Compliance with federal regulations (WIA and .1TPA)
Workforce Investment Act (WIA) regulations give states the
option of establishing workforce investment areas when no
request for designation is submitted, or if localities are unable to
agree on regional boundaries.
(The Governor, with recommendations from the Virginia
Workforce Council, will determine the regional configuration for
the localities within the Fifth Planning District. This could delay
the designation process and adversely effect the timetable for
WIA implementation, including identification of administrative
entities and fiscal agents.)
.~ob Training Partnership Act (.1TPA) funds would have to be set
aside to cover closeout costs such as the payout of fringe
benefits, unemployment insurance, record storage, etc.
(Up to 20% of FY 1999 - 2000 2TPA funds could be set aside to
cover closeout costs, possibly decreasing the budget for the
delivery of employer and job seeker services by as much as
$200,000.)
Timeframe for completion of closeout and transition activities -
While plans to closeout .]TPA operations would be handled by the
Fifth District Consortium, in coordination with the designated state
offices, implementation of WIA may have to be coordinated with
one or more newly designated administrative entities and/or fiscal
agents.
(Should there be any delays in the designation process, the Wz~A
implementation staff will be at a disadvantage, having the
responsibility of assisting the Workforce Investment Board, Youth
Council and one-stop centers in becoming operational within an
even more compressed timeframe.)
Impact on Existing Services Federal regulations require that,
during the first year of WIA, training, job placement, contractual
and supportive services provided under .1TPA be continued without
Roanoke City Council
September 7, 1999
Page 6
interruption, "the process should occur in a manner which ensures
that the participants are unaware of the change".
(Any new WIA implementation staff must develop an effective
infrastructure as well as become familiar with both the JTPA and
WIA legislation, plus Virginia's implementation strategy as quickly
as possible to ensure that this mandate is met.)
Regional Considerations - The existing service delivery area
encompasses most, if not all, of the region served by the Fifth
Planning District Commission, plus the Regional Alliance formed to
address issues under Virginia's Regional Competitiveness Act.
( Afodifications to this regional alignment might complicate efforts
to collaborate on economic development projects, particularly in
the joint allocation of resources.)
Recommendation
Adopt Alternative A, which states, Approve the recommendation to request
temporary designation of the existing service delivery area (the Fifth Planning
District) as the region's workforce investment area, and maintain the Fifth
District Employment and Training Consortium as the administrative entity and
the city of Roanoke as the fiscal agent. (And further authorize the submission
of a request for a smaller workforce investment area, under the third option,
should any member jurisdiction opt to withdraw.)
Respectfully submitted,
.]DR: VLP
XC:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Attachment A
STPA Closeout/WZA Start Up
Time Table
Governor appoints members to
the Virginia Workforce Council (VWC)
First meeting of the VWC (Adoption of process
for designating Workforce ]:nvestment Areas)
Localities submit requests for Workforce
]:nvestment Area designation within 60 days
DOL Regional Training on ]TPA closeout
Second meeting of the VWC
Formal designation of the Workforce
]:nvestment Areas (plus appointment of
Workforce :Investment Board members)
Local/Regional W:[B identifies 5-year
workforce development priorities for
60-day public comment
Finalize .]TPA closeout plans
Submit local workforce development
priorities to the VWC
VWC submits Virginia's 5-year W:[A plan
to the U.S. Department of Labor
Close out of ]TPA programs and activities
]:mplementation of W]:A services including
establishment of at least z, One-Stop Center
3uly 1999
August 12, 1999
October 12, 1999
September 1999
November 1999
November-
December 1999
November 1999-
:]anuary 2000
December 1999
February-March
2000
April 2000
3une 30, 2000
3uly 1, 2000
Department of Finance
City of Roanoke, Virginia
September 7, 1999
RECEIVED
CITY CLERKS OFFICE
'99 SIP-2 N0:57
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
July Financial Report
This financial report covers the first month of the 1999-00 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect a decrease of 21.55% or $339,000 compared to FY99. Reversal of year
end accounting entries distorts the comparability of July's revenue. Comparability will be enhanced
in future months' financial statements. Variances in specific categories of revenues are as follows:
General Property Taxes are up 18.75% or $53,000 due to an increase in delinquent real estate tax
collections. However, most property tax revenue will be received in future months as the taxes become
due.
Other Local Taxes rose 23.87% or $197,000 due to increases in telephone utility tax, business and
professional occupational license tax, and prepared food and beverage tax.
Permits, Fees and Licenses are down $7,700 or 11.27% due to a decline in building inspection fees
which was partially offset by an increase in street opening permits.
Fines and Forfeitures decreased $22,000 or 27.74% due a decline in parking ticket fines. General
district court fines also decreased. Due to a large number of vacant positions in the Police department,
fewer officers are available to issue tickets and other fines.
Grants-in-Aid Commonwealth decreased $493,000. Revenues in this category are negative through
July 31 of both years due to the reversal of year end accounting entries that accrued income at June 30
for financial reporting purposes. As revenues are actually received in the next year, this category total
becomes positive. A timing difference in the receipt of jail block grant revenue caused an additional
decrease in this category.
Charges for Services decreased $61,000 or 23.65% due to a drop in weed cutting and demolition
charges.
Miscellaneous Revenue is up 26.88% or $7,600 due to the receipt of proceeds from the auction of
unclaimed property by the Police Department.
Internal Services are down $15,000 or 35.22% due to a decline in street maintenance and engineering
billings.
Honorable Mayor and Members
Roanoke City Council
September 7, 1999
Page 2
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have decreased .09% or $13,000 since FY99.
Variances in individual expenditure categories are discussed as follows:
General Government expenditures increased 14.48% or $125,000. CIS charges to the Treasurer rose
due to systems development related to the personal property tax relief act. City Council expenditures
for dues and memberships are up due to a timing difference. Expenditures of the Office of Management
and Budget rose due to increased fees for professional services.
Judicial Administration expenditures have increased $24,000 or 5.97%. Risk management charges
for the Sheriff are up due to a timing difference in the billing for insurance coverage.
Residential/detention services of the juvenile and domestic relations court have also increased.
Health and Welfare expenditures decreased $148,000 or 11.73%. Health department and
Comprehensive Services Act expenditures declined due to timing differences which are partially offset
by increases in foster care, day care and expendable equipment expenditures of the Social Services
department.
Parks, Recreation and Cultural expenditures are up 11.62% or $52,000 as a result of increased
expenditures and a decline in fee based reimbursements received by the Library and Recreation
Departments.
Community Development expenditures increased 37.31% or $127,000. Economic Development
expenditures increased due to fees paid for an economic impact study. Memberships and Affiliations
expenditures are also up. Contributions paid to Roanoke Valley Convention and Visitors Bureau,
Virginia Amateur Sports and Roanoke Valley History Museum increased from the prior year. A timing
difference in the payment to the Hotel Roanoke also contributed to this increase. The payment was
made during July of FY00 but was not paid until September of FY99.
Nondepartmental expenditures declined 17.33% or $116,000. Transfers to Grant Fund are down due
to a decrease in the Virginia Juvenile Community Crime Control Act funding designated for the grant
fund programs.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/THT
Attachments
/Director
Balance July 1, 1999
Ordinance
Number Date
CMT 251 07/02/99
34402 07/19/99
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
JULY 31, 1999
De_~artment
Cultural Services Committee
Supply Management
Balance July 31, 1999
Purpose
Funding for Sister Cities Program
Fee Proration Governmental Electric
Rate Negotiations
$420,244
(2,500)
(33,675)
$384,069
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - July 31 July 1 - July 31 Percentage Revenue Estimate
Revenue Source 1998-99 1999-00 of Change Estimates Received
General Property Taxes $284,984 $338,426 18.75 % $70,068,826 0.48%
Other Local Taxes 825,524 1,022,545 23.87 % 53,562,405 1.91 %
Permits, Fees and Licenses 68,100 60,425 (11.27) % 703,500 8.59%
Fines and Forfeitures 80,293 58,022 (27.74) % 947,500 6.12%
Revenue from Use of Money and Property 66,506 68,894 3.59 % 1,047,040 6.58%
Grants-in-Aid Commonwealth (82,700) (575,906) 596.38 % 44,297,193 -1.30%
Grants-in-Aid Federal Government % 34,260
Charges for Services 258,329 197,222 (23.65) % 3,330,300 5.92%
Miscellaneous Revenue 28,345 35,965 26.88 % 267,500 13.44%
Internal Services 42,713 27,668 (35.22) % 2,155,400 1.28%
Total $1,572,094 $1,233,261 (21.55) % $176,413,924 0.70%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Ex_oenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July I - July 31 July I - July 31 Percentage Unencumbered
1998-99 1999-00 of Change Balance
$865,802
404,747
3,513,727
3,661,643
1,265,144
446,502
340,391
3,487,252
670,025
$14,655,233
$991,147
428,908
3,520,067
3,485,846
1,116,739
498,395
467,400
3,579,935
553,880
$14,642,317
14.48 %
5.97 %
0.18 %
(4.80) %
(11.73) %
11.62 %
37.31%
%
2.66 %
(17.33) %
(0.09) %
Current Fiscal Year
$10,440,719
4,157,654
41,009,989
19,197,244
24,543,190
4,057,384
2,810,818
11,664,799
39,379,279
6,171,996
$163,433,072
Percent of
Revised Budget
Appropriations Obligated
$11,431,866 8.67%
4,586,562 9.35%
44,530,056 7.90%
22,683,090 15.37%
25,659,929 4.35%
4,555,779 10.94%
3,278,218 14.26%
11,664,799
42,959,214 8.33%
6,725,876 8.24%
$178,075,389 8.22%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July I - July 31 July I - July 31 Percentage
1998-99 1999-00 of Change
$ ($19,262) %
2,577,940 2,480,506 (3.78) %
(102,709) 20,298 (119.76) %
(10,596) 100,182 (1,045.47) %
3,487,252 3,579,935 2.66 %
1,645,446 1,766,837 7.38 %
$7,597,333 $7,928,496 4.36 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,638,640 -0.22%
39,280,160 6.31%
2,915,599 0.70%
3,216,301 3.11%
42,959,214 8.33%
1,260,294 NA
$98,270,208 8.07%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Ex_~enditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Percent of
July I - July 31 July I - July 31 Percentage Unencumbered Revised Budget
1998-99 1999-00 of Change Balance Appropriations Obligated
$2,904,310 17.88 %
302,691 (0.22) %
250,270 303.47 %
758,135 (5.64) %
157,931 57.63 %
874,114 19.78 %
3,581,976 16.61%
1,260,294 (27.06) %
$2,463,797
303,354
62,030
803,472
100,190
729,785
3,071,888
1,727,754
$10,089,721 8.93 %
$9,262,270
$68,391,183
3,319,545
3,393,394
9,158,513
4,131,252
466,000
1,162,045
$71,295,493
3,622,236
3,643,664
9,916,648
4,289,183
1,340,114
4,744,021
1,260,294
4.07%
8.36%
6.87%
7.65%
3,68%
65.23%
75.51%
NA
$90,021,932
$100,111,653
10.08%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JULY 31, 1999
General Government
Public Safety
Community Development
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$22,366,815 $16,510,602 $5,856,213 $412,674 $5,443,539
1,992,481 972,305 1,020,176 81,870 938,306
1,081,000 526,781 554,219 518,194 36,025
3,767,698 1,722,037 2,045,661 1,249,901 795,760
23,236,132 16,558,474 6,677,658 4,971,882 1,705,776
1,299,299 928,623 370,676 19,330 351,346
2,616,089 2,199,775 416,314 82,645 333,669
20,506,443 12,333,550 8,172,893 1,437,238 6,735,655
2,267,729 2,267,729 2,267,729
$79,133,686 $51,752,147 $27,381,539 $8,773,734
$18,607,805
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JULY 31, 1999
Education
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$32,883,795 $26,817,825 $6,065,970 $2,594,440 $3,471,530
(951,021) (951,021) (951,021)
$31,932,774 $26,817,825 $5,114,949 $2,594,440 $2,520,509
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE MONTH ENDING JULY 31, 1999
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Other Revenue:
Transfers from General Fund
Total Revenue from Other Revenue
Total
FY 2000
$53,309
83,997
137,306
40,000
40,000
$177,306
FY 1999
$123,741
63,106
186,847
$186,847
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1999
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income
FY 2000
$274,238
259,491
21,375
2,040
126,214
18,866
2,432
43,156
230,935
978,747
297,331
235,319
150,247
682,897
295,850
36,711
5,374
288
(101,582)
(59,209)
$236,641
FY 1999
$260,020
241,359
19,457
2,086
165,245
48,115
153,000
889,282
284,610
208,113
125,744
618,467
270,815
39,314
2,250
4,806
(110,877)
(64,507)
$206,308
Effective July 1, 1999, Utility Line Services Fund was combined with the Water Fund.
Prior year balances have been restated to enhance comparability.
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1999
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Miscellaneous Revenue
Net Nonoperating Revenues
Net Income
FY 2000
$673,158
54,208
6,739
38,597
7,945
19,790
800,437
140,234
496,510
93,400
730,144
70,293
44,149
6,054
50,203
$120,496
FY 1999
$576 307
67 962
3 365
52 220
8 266
15 022
21 899
745,041
127,556
487,611
79,141
694,308
50,733
50,114
2,575
52,689
$103,422
7
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1999
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Commissions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Interest on Investments
Miscellaneous
Net Nonoperating Revenues
Net Loss
FY 2000
$18,909
2,843
8,755
2,640
33,147
76,334
69,453
34,797
180,584
(147,437)
4,978
191
5,169
($142,268)
FY 1999
$20,940
4,622
180
122
25,864
75,709
64,492
32,331
172,532
(146,668)
5,927
841
6,768
($139,900)
8
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1999
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Expenses
Net Income (Loss)
FY 2000
$44,822
48,450
19,430
40,285
49,267
7,592
209,846
92,706
44,310
137,016
72,830
1,549
(45,246)
260
(43,437)
$29,393
FY 1999
$24,339
42,189
16,786
24,716
20,472
5,332
133,834
49,862
44,315
94,177
39,657
1,536
(47,305)
165
(45,604)
($5,947)
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1999
Operating Revenues
FY 2000
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
173,350
173,350
FY 1999
Conference Center
Total Operating Revenues
Operating Expenses
$ $
173,350 $
173,350
146,326
146,326
Commission
Conference Center
Total Operating Expenses
Net Operating Loss
Nonoperating Revenues (Expenses)
63,018 - 63,018 10,646
196,480 196,480 172,917
63,018 196,480 259,498 183,563
(63,018) (23,130) (86,148) (37,237)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
Net Nonoperating Revenues (Expenses)
Net Income (Loss) Before Depreciation
Depreciation Expense/Replacement Reserve
Net Loss
Notes to Financial Statement:
43,750 43,750
43,750 43,750
4,143 4,143
(1,995) (1,995)
4,047
(1,529)
91,643 (1,995) 89,648 2,518
28,625 (25,125) 3,500 (34,719)
41,012 8,668 49,680 41,676
($12,387) ($33,793) ($46,180) ($76,395)
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1999
Operating Revenues
City TOTALS
Information Materials Management Fleet Risk
Systems Control Services Management Management FY 2000 FY 1999
$284,050 $12,927 $9,917 $138,281 $542,229 $987,404 $930,766
284,050 12,927 9,917 138,281 542,229 987,404 930,766
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
127,181 8,003 2,002 87,960 16,902 242,048 226,967
27,427 1,304 4,684 50,133 850,374 933,922 940,599
__ 43,713 1,646 142,032 187,391 196,413
198,321 9,307 8,332 280,125 867,276 1,363,361 1,363,979
85,729 3,620 1,585 (141,844) (325,047) (375,957) (433,213~
19,730 (176) 877 7,231 44,001 71,663 61,554
19,730 (176) 877 7,231 44,001 71,663 61,554
$105,459 $3,444-- $2,462 ($134,61~3~) ($28--1,046) (~$304,294) ($371,659~))
Interest Revenue
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
Effective July 1, 1999, Utility Line Services Fund was combined with the Water Fund. Prior year balances have been
restated to enhance comparability.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JULY 31, 1999
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED JULY 31, 1999.
FUND
GENERAL
WATER
SEWAGE
CiViC CENTER
TRANSPORTATION
i CAPITAL PROJECTS
CONFERENCE CENTER
JUVENILE DETENTION
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
HIGHER EDUCATION AUTH
PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
FDETC
GRANT
TOTAL
BALANCE AT BALANCE AT BALANCE AT
JUN 30, 1999 RECEIPTS DISBURSEMENTS JUL 31, 1999 JUL 31, 1998
$8,515,568.08 $11,126,485.82 $9,883,617.18 $9,758,436.72 $13,089,661.51
8,471,408.57 433,955.91 2,615,146.03 6,290,218.45 6,187,040.58
9,211,579.10 3,211,249.21 2,393,263.82 10,029,564.49 13,975,888.37
1,279,986.18 32,992.51 148,322.38 1,164,656.31 1,344,732.11
206,337.39 210,255.65 503,796.17 (87,203.13) (204,515.30)1
33,672,573.32 170,942.03 2,931,565.16 30,911,950.19 39,101,620.171
984,819.09 45,747.03 59,714.73 970,851.39 900,340.67
2,814,534.15 0.00 115,487.77 2,699,046.38 0.00
11,160,688.47 43,781.70 9,585,674.54 1,618,795.63 1,214,593.45
4,849,754.83 7,696.29 254,032.33 4,603,418.79 3,670,974.75
(43,561.90) 102,723.21 75,569.76 (16,408.45) (125,431.33)!
206,817.93 7,339.85 3,928.27 210,229.51 216,684.79
1,809,465.59 97.91 82,299.30 1,727,264.20 497,535.84
(6,537,903.92) 9,267,659.97 10,585,229.36 (7,855,473.31) (7,530,564.29)!
10,345,271.49 762,615.31 764,179.59 10,343,707.21 9,354,975.24
4,459,372.52 35,197.91 4,159.00 4,490,411.43 0.00
1,322,159.36 376,236.48 452,677.92 1,245,717.92 975,981.45
10,989,494.31 3,894,309.79 4,841,322.50 10,042,481.60 5,385,631.90
(6,394,956.63) 4,165,434.00 1,702,204.44 (3,931,727.07) (345,230.90)
18,838.48 146,320.98 117,997.05 47,162.41 130,014.34
404,914.86 169,464.63 318,415.41 255,964.08 591,293.27,
$97,747,161.27 $34,210,506.19 $47,438,602.71 $84,519,064.75 $88,_4~_1~226.62 !
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JULY 31, 1999.
THAT SAID FOREGOING:
CASH:
CASH IN HAND $11,725.51
CASH IN BANK 57,127.98
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
8,621,000.00
8,961,450.00
9,984,300.00
20,428,012.53
19,000,000.00
2,822, t 34.47
14,633,3t4.26
$84,5~ 9,06~,.~-5
DATE: AUGUST 27, 1999
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 1 MONTH ENDING JULY 31, 1999
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
TotalRevenue
FY 2000
$163,135
(809,411) (1)
27,987
3,112
($615,177)
FY 1999
$197,988
(810,029)
98,539
2,476
($511,026)
(2)
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
Total Expenses
Net Loss
$942,845
(168,392)
13,031
367
14,310
802,161
($1,417,338)
(1)
$770,262
(186,600)
18,328
2,760
795
605,545
($1,116,571)
(2)
(1) Reversal of accruals made at June 30, 1999.
(2) Reversal of accruals made at June 30, 1998.
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JULY 31, 1999
Cash
investments:
(market value: 1999 $334,453,787
1998 $303,229,054)
Due from Other Funds
Due from Other Governments
Other Assets
Total Assets
FY 2000
$1,245,718
239,095,806
(187,609)
(18,196)
18,000
$240,153,719_
(1)
(1)
FY 1999
$970,798
225,575,753
1,741
18,000
$226,566,292
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Loss - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$955,144
2,119
957,263
240,613,794
(1,417,338)
239,196,456
$240,153,719
$786,210
786,210
226,896,653
225,780,082
$226,566,292
(1) Reversal of accruals made at June 30, 1999.
14
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 14, 1999
File #1-439
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Resolution No. 34475-090799 approving and adopting a Debt Policy for the
City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, September 7, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Attachment
pc~
James D. Ritchie, Sr., Acting City Manager
Barry L. Key, Manager, Office of Management and Budget
Sherman M. Stovall,'Acting Budget Administrator, Office of Management and Budget
C:~MyFile~ept7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34475-090799.
A RESOLUTION approving and adopting a Debt Policy for the City of Roanoke.
WHEREAS, the Government Finance Officers Association and other organizations
recommend that local governments develop and adopt debt policies as part of their financial
management systems;
WHEREAS, the Director of Finance has developed a proposed Debt Policy for the
City and transmitted to the Council for its consideration by a report dated September 7,
1999; and
WHEREAS, the Council believes that the proposed Debt Policy will establish
suitable parameters for the issuance of debt by the City and for the management of the City's
debt portfolio.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
Debt Policy which has been transmitted to Council by a report of the Director of Finance
dated September 7, 1999, be and it is hereby approved and adopted as the Debt Policy of the
City of Roanoke.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
I~ECEtYED
CITY CLERKS OFFICE
'99 SEP-2 R2:02
JESSE A. HALL
Deputy Director
September 7, 1999
Honorable Mayor Bowers and Members
of City Council
Roanoke, Virginia
Subject: Debt Policy
Dear Mayor Bowers and Members of Council:
Background
Professional financial management dictates that fiscal strategies, policies and practices be
developed to help manage governmental financial resources. Throughout past years City
Council has adopted various financial policies. Examples of these include the Capital
Maintenance and Equipment Replacement Program (CMERP) and the Self Insurance Reserve,
both of which are funded from the General Fund Balance each year. Additionally, financial
assumptions (policies) are incorporated as a part of the Capital Improvement Program and annual
operating budget adopted by City Council.
The Government Finance Officers Association has a number of Recommended Practices, one
of which is the development of a debt policy that establishes parameters to help manage the debt
program. This practice is also recommended by bond rating agencies.
Current Situation
The City does not have an official debt policy adopted by City Council. Since we will be making
presentations to rating agencies and issuing bonds in the near future, it is timely that the City
adopt a debt policy. A recommended policy is attached for your consideration. The policy
establishes guidelines for the management of the City's debt program. It includes topics such
as guidelines for issuance of debt, types of debt that may be issued, debt limitations and
reservation of funds to pay debt service in times of financial instability. The proposed policy has
been reviewed and received concurrence from the City's financial advisor. It will be included in
Honorable Mayor and Members
Roanoke City Council
September 7, 1999
Page 2
the City's presentation to bond rating agencies later this month, if approved by City Council.
Recommendation
We recommend City Council approve the attached debt policy. We would be pleased to answer
questions that you may have related to the proposed debt policy.
J~r~es D. Grisso
Director of Finance
JDG:s
Attachment
James D. Ritchie, Acting City Manager
William M. Hackworth, City Attorney
City of Roanoke, Virginia
Debt Policy
Introduction
One of the keys to sound financial management is the development of a debt policy. This need is
recognized by bond rating agencies, and development ora debt policy is a recommended practice by
the Government Finance Officers Association. It establishes the parameters for issuing debt and
managing the debt portfolio. It provides guidance to the administration regarding purposes for which
debt may be issued, types and amounts of permissible debt and method of sale that may be used. The
following debt policy is intended to demonstrate a commitment to long term financial planning. It
will be used in conjunction with the Capital Improvement Programs for both the City and School
Board. Adherence to this policy will help assure protection of the City's AA bond rating credit
quality.
Guidelines for debt issuance
The City will prepare and update annually a five year Capital Improvement Program (CIP)
to be approved by City Council. The CIP will be developed with an analysis of the City's
infrastructure and other capital needs, and the financial impact of the debt service required to
meet the recommended financing plan. The CIP will be developed with citizen participation.
The City's preferred method of bond issuance is a competitive sale to underwriters. Only if
deemed most advantageous, the City may use the negotiated sale method of issuing bonds.
· All proceeds from debt issuance shall be appropriated by City Council.
Long term debt will be issued to purchase or construct capital improvements or equipment
with a minimum expected life of five years. The City will not use long term borrowing to
finance annual operating needs. The term of any bond issue will not exceed the useful life of
the capital project/facility or equipment for which the borrowing is intended.
· The City will attempt to avoid short term debt to provide cash flow for annual operations.
The City will comply with all U.S. Internal Revenue Service arbitrage requirements for
bonded indebtedness.
Policy limitations on level of debt issued
The City Charter establishes the Legal Debt Margin at 10% of the assessed value of real
estate within the City. For the purpose of this debt policy, net debt as a 'percentage of
assessed value will not exceed 5%. Net debt is defined as general obligation debt for the City
and School Board, exclusive of debt payable by Proprietary funds and the amount available
in the Debt Service Fund.
· Net debt per capita will not exceed $2,000.
Non Proprietary general obligation debt service shall not exceed 10% of General Fund
expenditures.
The City shall not endorse the bonds of any entity other than the City of Roanoke or Roanoke
School Board. The City may enter into contracts with other public bodies which provide for
payment of debt when revenues of such agencies prove insufficient to cover debt service.
The City will enter into these type agreements only when there is a long term public and
financial interest in the agency. This moral obligation debt does not affect the debt limit of
the City and is subject to annual appropriations.
Types of debt issuance
· The City may issue general obligation debt for capital or other properly approved projects.
The School Board may use Virginia Public School Authority Bonds (VPSA) or State Literary
Fund loans to finance school capital projects. The School Board shall approve such
financings before requesting City Council approval.
The City may issue revenue bonds to fund proprietary activities such as water and sewer
utilities, or for other capital projects which generate an adequate user fee revenue stream.
The bonds will include written legal covenants which require that revenue sources are
adequate to fund annual operating expenses and annual debt service requirements.
Capital leases may be used to purchase buildings, equipment, furniture and fixtures.
The term of the capital leases shall not exceed the useful life of the assets leased.
The City may issue Bond Anticipation Notes (BANS) in expectation of general obligation
bonds or revenue bonds when cash flow is required in order for the capital project to be
initiated or continued, or when long term interest rates do not appear favorable on a given
date. BANS will not be issued for a period exceeding two years.
Advance refunding of debt
Interest rates on outstanding debt shall be continuously monitored in relation to current
market conditions to determine if an advance refunding of an outstanding bond-issue will
achieve interest cost savings to justi~ the refunding.
Advance refunding'will only be undertaken when the net present value of the savings, net Of
issuance costs, will be at least 3 percent of the principal amount of the refunded bonds.
Disclosure and Communication
Debt ratios will be computed annually and reported in the Comprehensive Annual Financial
Report..
The City will maintain communication with bond rating agencies to keep them abreast of its
financial condition by providing them the City's Comprehensive Annual Financial Report and
Capital Improvement Program.
The City will follow the Government Finance Officers Association and Securities and
Exchange Commission requirements for continuing disclosure.
Debt service reserve
The fund balance of the Debt Service Fund shall be reserved for the future payment of annual
principal and interest payments, which includes general obligation bonds of the City, including
school debt. General obligation bonds specifically issued for Proprietary Fund purposes shall
be excluded. The fund balance shall be maintained at a minimum of the current year's general
obligation annual debt service.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CIT~' · LERK
215 Church Avenue, S.W., ~ Join 456
Roanoke, Virginia 24~> i I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
September 10, 1999
File #53-178-414
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
For filing with the Circuit Court Of the City of Roanoke, Virginia, pursuant to Section 15.2-2607,
Code of Virginia, 1950, I am attaching copy of Resolution No. 34476-090799 authorizing the sale
of not to exceed $26,020,000.00 principal amount of City of Roanoke, Virginia, General Obligation
Public Improvement Bonds, Series 1999A, and not to exceed $10,100,000.00 principal amount of
City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1999B, as part
of a combined issue of not to exceed $36,120,000.00 aggregate principal amount of General
Obligation Bonds of the City of Roanoke, Virginia; fixing the form, denomination and certain other
details of such bonds and delegating to the Acting City Manager and the Director of Finance certain
powers with respect thereto; authorizing the preparation of a preliminary official statement and an
official statement and the distribution thereof; and authorizing such City to execute and deliver a
continuing disclosure certificate of such City relating to such bonds. The abovereferented measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
September 7, 1999.
Pursuant to provisions of Section 10 of Resolution No. 34476-090799, I am required to file a
certified copy with the Circuit Court of the City of Roanoke, Virginia, in accordance with Section
15.2-2607, Code of Virginia, 1950.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
C:'~vgy Files'~ept7. w~
The Honorable Arthur B. Crash, III
September 10, 1999
Page 2
Attachment
p¢~
Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, 67 Wall Street, New York, New
York, 10005
George B. Pugh, Jr., Craigie, Inc., 823 E. Main Street, P. O. Box 1854, Richmond, Virginia
23219
The Honorable David C. Anderson, City Treasurer
James D. Ritchie, Acting City Manager
William M. Hackworth, City Attorney
James D. Gdsso, Director of Finance
C:'uMyFil~sept7. *.q:~d
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 1999.
No. 34476-090799.
A RESOLUTION AUTHORIZING THE SALE OF NOT TO EXCEED
TWENTY-SIX MILLION TWENTY THOUSAND DOLLARS
($26,020,000) PRINCIPAL AMOUNT OF CITY OF ROANOKE,
VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT
BONDS, SERIES 1999A, AND NOT TO EXCEED TEN MILLION
ONE HUNDRED THOUSAND DOLLARS ($10,100,000) PRINCIPAL
AMOUNT OF CITY OF ROANOKE, VIRGINIA, GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES 1999B,
AS PART OF A COMBINED ISSUE OF NOT TO EXCEED THIRTY-
SIX MILLION ONE HUNDRED TWENTY THOUSAND DOLLARS
($36,120,000) AGGREGATE PRINCIPAL AMOUNT OF GENERAL
OBLIGATION BONDS OF THE CITY OF ROANOKE, VIRGINIA;
FIXING THE FORM, DENOMINATION AND CERTAIN OTHER
DETAILS OF SUCH BONDS AND DELEGATING TO THE CITY
MANAGER AND THE DIRECTOR OF FINANCE CERTAIN
POWERS WITH RESPECT THERETO; AUTHORIZING THE
PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT
AND AN OFFICIAL STATEMENT AND THE DISTRIBUTION
THEREOF; AND AUTHORIZING SUCH CITY TO EXECUTE AND
DELIVER A CONTINUING DISCLOSURE CERTIFICATE OF SUCH
CITY RELATING TO SUCH BONDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA:
SECTION 1. (a)(i) Pursuant to Section 47 of the Charter of the City of Roanoke,
Virginia (the "City"), an election duly called .and held in the City on November 4, 1997 (the
"Election"), and Ordinances Nos. 33497-072197 and 33498-072197 adopted by this Council on
July 21, 1997, there were authorized to be issued, sold and delivered general obligation bonds of
the City in the principal amount of $39,030,000, for the purposes specified in Ordinances Nos.
33497-072197 and 33498-072197.
(ii) In accordance with the provisions of the ordinances referred to in subsection
(a)(0 hereof, the City on Sanuary 15, 1998 issued $13,010,000 principal amount of the general
obligation public improvement bonds authorized at the Election.
(iii) This Council deems it advisable and in the best interest of the City to
authorize and provide for the issuance, sale and delivery of an issue of general obligation public
32.5988.2 020695 RE~
improvement bonds of the City in the aggregate principal amount of $26,020,000 authorized for
issuance pursuant to the Election and the ordinances referred to in subsection (a)(i) hereof, to be
known and designated as ~City of Roanoke, Virginia, General Obligation Public Improvement
Bonds, Series 1999A~ (hereinafter referred to as the "Series 1999A Bonds~).
(b)(i) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, being
the Public Finance Act of 1991, and Resolution No. 34255-041999 adopted by this Council on
April 19, 1999, this Council has authorized the issuance of general obligation public improvement
bonds of the City in the principal amount of $7,600,000, for the purpose specified in Resolution
No. 34255-041999.
(ii) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, being
the Public Finance Act of 1991, and Resolution No. 34362-062199 adopted by this Council on
June 21, 1999, the Council has authorized the issuance of general obligation public improvement
bonds of the City in the principal amount of $2,500,000, for the purpose specified in Resolution
No. 34362-062199.
(iii) This Council deems it advisable and in the best interest of the City to
provide at this time, and contemporaneously with the issuance, sale and delivery of tho Series
1999A Bonds, for the issuance, sale and delivery of an issue of general obligation public
improvement bonds in the aggregate principal amount of $10,100,000 authorized for issuance
pursuant to the resolutions referred to in subsection (b)(i) and (b)(ii) hereof, to be known and
designated as ~City of Roanoke, Virginia, General Obligation Public Improvement BOnds, Series
1999B~ (hereinafter referred to as the "Series 1999B BOnds' and, collectively with the Series
1999A BOnds, the "Bonds#).
SBCTION 2. (a) This Council hereby authorizes the sale of the Bonds,
consisting of the Series 1999A Bonds in the aggregate principal amount of not to exceed
$26,020,000 and the Series 1999B Bonds in the aggregate principal amount of not to excel
$10, I00,000 or a combined aggregate principal amount of $36,120,000, in accordance with the
provisions of this resolution.
(b) The Bonds of each series shall be dated such date as shall be determined by
the City Manager and the Director of Finance in accordance with the provisions of Section 8
hereof. The Bonds of each series shall be numbered from No. R-99A-1 upwards in order of
issuance in the case of the Series 1999A Bonds and from No. R-99B-1 upwards in order of
issuance in the case of the Series 1999B Bonds or as'shall otherwise be provided by the Director
of Finance; shall be issued in fully registered form in the denomination of $5,000 each or any
integral multiple thereof; and shall bear interest from their date payable on such date and
semiannually thereafter as shall be determined by the City Manager and the Director of Finance
in accordance with the provisions of Section 8 hereof. The Bonds of each series shall be issued
in such aggregate principal amounts (not exceeding in the aggregate the principal amount specified
in Section 2(a) hereof); and shall mature on such dates and in such years (but in no event
exceeding forty (40) years from their date or dates)~ and in the principal amount in each such year,
325988.2 020695 RI~
determined by the City Manager and the Director of Finance in accordance with the provisions
of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred and
sixty (360) day year comprised of twelve (12) thirty (30) day months.
(c) In the event the Bonds of either series shall be dated as of a date other than
the f'LrSt day of a calendar month or the dates on which interest is payable on such series are other
than the f'wat days of calendar months, the provisions of Section 4 with regard to the authentication
of such Bonds and of Section 9 with regard to the forms of such Bonds shall be modified as the
Director of Finance shall determine to be necessary or appropriate.
(d) Tbe BOnds of each series (or portions thereof in installments of $5,000) shall
be subject to redemption at the option of the City prior to their stated maturities, in whole or in
part from time to time on any date, in such order as may be determined by the City (except that
if at any time less than all of the Bonds of a given maturity of either series are called for
redemption, the particular BOnds or portions thereof in installments of $5,000 of such maturity
of such series to be redeemed shah be selected by lot), upon payment of such redemption prices
(expressed as a percentage of the principal amount of the Bonds of such series to be redeemed),
together with the interest accrued thereon to the date fixed for the redemption thereof, as shall be
determined by the City Manager and the Director of Finance in accordance with the provisions
of Section 8 hereof.
(e) If any Bond of either series (or any portion of the principal amount thereof
in installments of $:5,000) shall be called for redemption, notice of the redemption thereof,
specifying the date, number and maturity of such Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange
for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the registered owner thereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-frith (4:Sth) day next preceding the date
fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid,
and payment of the principal amount of such Bond (or the portion of the principal amount thereof
to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption
shall have been duly made or provided for, interest thereon shall cease to accrue from and after
the date so specified for the redemption thereof. So long as the Bonds are in book-entry only
form, any notice of redemption shall be given only to DTC or to its nominee. The City shall not
be responsible for providing any beneficial owner of the Bonds any notice of redemption.
SECTION 3. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and premium, if any, and interest on the
Bonds as the same become due. In each year while the BOnds, or any of them, are outstanding
and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner
as other taxes in the City are assessed, levied and collected, a tax upon all taxable property within
32~988.2 020695
-4-
the City, over and above all other taxes, authorized or limited by law and without limitation as
to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest
on the Bonds to the extent other funds of the City are not lawfully available and appropriated for
such purpose.
SECTION 4. (a) The Bonds shall be executed, for and on behalf of the City,
by the manual or facsimile signatures of the Mayor and the City Treasurer of the City and shall
have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or
facsimile signature of the City Clerk of the City.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds.
(c) The Director of Finance shall direct the Registrar to authenticate the Bonds
and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized siguator
of the Registrar. Upon the authentication of any Bonds the Registrar shah insert in the certificate
of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is
authenticated prior to the first interest payment date, the certificate shall be dated as of the date
of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one;
(ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of
such interest payment date; (iii) if a Bond is authenticated after the fifteenth (15th) day of the
calendar month next preceding an interest payment date and prior to such interest payment date,
the certificate shah be dated as of such interest payment date; and (iv) in all other instances the
certificate shah be dated as of the interest payment date next preceding the date upon which the
Bond is authenticated.
(d) The execution and authentication of the Bonds in the manner above set forth
is adopted as a due and sufficient authentication of the Bonds.
SECTION 5. (a) The principal of and premium, if any, on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at the office of the Registrar. Interest
on the BOnds shall be payable by check mailed by the RegisWar to the registered owners of such
Bonds at their respective addle, s,~ as such addresses appear on the books of registry kept pUrsuant
to this Section 5.
Co) At aH times during which any Bond of either series remains outstanding and
unpaid, the Registrar for such series shah keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office
for such purpose the RegisWar, under such reasonable regulations as it may prescribe, shah
register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of
registry the Bonds as hereinbefore set forth.
Y25988.2 020695 RI~
-5-
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
(e) Any Bond of either series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by
a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 5 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registen~l owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrtmdered pursuant to this
Section 5 shall be cancelled.
(g) (i) The BOnds shah be issued in full book-entry form. One Bond
representing each maturity of each series of the Bonds will be issued to and registered in the name
of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"),
as registered owner of the Bonds, and each such Bond will be immobili~,ed in the custody of DTC.
DTC will act as securities depositorx, for the Bonds. Individual purchases will be made in book-
entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers
will not receive physical delivery of certificates l~presenting their interest in the Bonds purchased.
(ii). Principal, premium, if any, and interest payments on the Bonds will' bo
made by Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which
will in mm remit such payments to the DTC participants for subsequent disbursal to the beneficial
owners of the Bonds. Transfers of principal, premium, if any, and interest payments to DTC
participants will be the responsibility of DTC. Transfers of such payments to beneficial owners
of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the BOnds.
(iii) The City will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
persons acting through such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner of the Bonds.
-6-
SECTION 6. (a) CUSIP identification numbers may be printed on the Bonds,
but no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shnil not constitute cause for failure or refusal by the
successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of its
bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds
shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the
assignment of such numbers shall be the responsibility of the successful bidder for the Bonds.
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and complete
copy (except for letterhead and date) of the legal opinion which was dated as of the date of
delivery of and payment for the Bonds, may be printed on the BOnds.
SECTION 7. (a) The proceeds of sale of the Series 1999A Bonds shall be applied
to the payment of the costs of the permanent public improvements specified in ~
Nos. 33497-072197 and 33498-07219?.
Co) The proceeds of sale of the Series 1999B Bonds shall be applied to the
purposes specified in Resolutions Nos. 34255-041999 and 34362-062199, respectively.
(c) The City covenants and agrees to comply with the provisions of Sections
103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations
promulgated thereunder throughout the term of the Bonds.
SECTION 8. (a) The Bonds sbnll be sold at competitive sale on such date or
dates as shall be determined by the City Manager and the Director of Finance. The Director of
Finance is hereby authorized to prepare or cause to be prepared a Summary Notice of Sale of tho
Bonds and to cause such Summary Notice of Sale to be published in The Bond Buyer, a financial
journal published in the City of New York, New York, and to prepare or cause to be px~cd and
distributed a Preliminary Official Statement, a Detailed Notice of Sale and an Official Proposal
Form relating to the Bonds. In preparing the Detailed Notice of Sale and the Official Proposal
Form relating to the Bonds, the Director of Finance is hereby authorized to provide that proposals
for the purchase of the Bonds may be received by electronic bidding. The City Manager and the
Director of Finance (i) are hereby authorized to determine the dated date of the Bonds of each
series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds
shall be payable, the aggregate principal amount of the Bonds of each series and the principal
amount of the Bonds of each series maturing in each year;, and (ii) are hereby further authorized
to receive proposals for the purchase of the Bonds and, without further action of this Council, to
accept the proposal offering to purchase the Bonds at the lowest true interest cost to the City;
325988.2 020695
-7-
provided, however, in no event shall the tree interest cost with respect to the Bonds exceed eight
percent (8.00%). The City Manager and the Director of Finance are further authorized to fix the
rates of interest to be borne by the Bonds of each maturity of each series as specified in the
proposal accepted by them in accordance with the immediately preceding sentence. The City
Manager and the Director of Finance are hereby authorized to determine the provisions relating
to the redemption of the Bonds set forth in Section 2 hereof upon the advice of the City's financial
advisor; provided, however, in no event shall any redemption premium payable by the City exceed
three percent (3.00%).
(b) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers an Official Statement of the City relating to the Bonds, in substantially the form of the
Preliminary Official Statement relating to the Bonds, after the same has been completed by the
insertion of the maturities, interest rates and other details of the Bonds and by making such other
insertions, changes or corrections as the Mayor, based on the advice of the City's financial
advisors and legal counsel (including the City Attorney and Bond Counsel), deems necessary or
appropriate; and this Council hereby authorizes the Official Statement and the information
contained therein to be used by the purchasers in connection with the sale of the Bonds. The
Preliminary Official Statement shall be "deemed final' for purposes of Rule 15c2-12 promulgated
by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934
("Rule 15c2-12"). The City Manager and the Director of Finance are hereby authorized and
directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially
the form to be included in the Official Statement under the caption "Certificate Concerning
Official Statement".
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (b) of Rule 15c2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney or Bond
Counsel), such approval to be conclusively evidenced by their execution thereof.
(d) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
SBCTION 9. (a) The Series 1999A Bonds, the certificate of authentication of
the registrar and the assignment endorsed on the Series 1999A Bonds, shall be in substantially the
following forms, respectively, to-wit:
-8-
(FORM OF sERrEs 1999A BOND)
UNITED STATES OF AMERICA
COIVIMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPRO~ BOND
SERIES 1999A
No. R-99A-1
MATURITY DATi=.:
DATE OF BOND_:
--' , _, 1999
REOISTERm'~ OWNER:
PRINCIPAL SUM:
$
770077
KNOW ALL M]~ BY THESE PRESEN'~, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itseff indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on ~ m, and semiannually on each and thereafter (each such
date is hereinafter referred to as an "interest payment date"), from the ~te hereof or from the
interest payment date next preceding the date of authentication hereof to which interest shall have
been paid, unless such date of authentication is an interest payment date, in which case from such
interest payment date, or unless such date of authentication is within the period from the sixteenth
(16th) day to the last day of-the calendar month next preceding the following interest payment
date, in which case from such following interest payment date, such interest to be paid until the
maturity or redemption hereof at the Interest Rate (specified above) per an,mm, by check mailed
by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is
registered upon the books of registry, as of the close of business on the fifteenth (15th) day
(whether or not a business day) of the calendar month next preceding each interest payment date.
Interest on this Bond shall be calculated on the basis of a three hundred and sixty (360) day year
comprised of twelve (12) thirty (30) day months. The principal of and premium, if any, on this
Bond are payable on presentation and surrender hereof, at the office of
, the Registrar and Paying Agent, in the City of ,
· Principal of ahd premium, if any, and interest on this Bond are payable in any coin
or currency of the United States of America which, on the respective dates of payment thereof,
shall be legal tender for public and private debts.
32~988.2 020695
-9-
This Bond is one of an issue of Bonds of like date, denomin:,_tion and tenor except
as to number, interest rate and maturity, and is issued for the purpose of providing funds to defray
the cost to the City of needed permanem public improvements, including acquisitions,
construction, additions, betterments, extensiom and improvements of and to public bridges, public
buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and
the acquisition of real property for the foregoing, pursuant to an ordinance of the Council of the
City, adopted on July 21, 1997, and ratified by a majority of the qualified voters of the City
voting at an election legally called, held and conducted on November 4, 1997, and under and
pursuant to the Constitution and statutes of the Commonwealth of Virginia, and the Charier of the
City, as amended.
The Bonds of the issue of which this Bond is one (or portions thereof in instsllments
of $5,000) maturing on and after 1, ~ are subject to redemption at the option of the
City prior to their stated maturities, on or after 1, in whole or in pan from time
to time on any date, in such order as may be determined by the City (except that if at any time
less than all of the BOnds of a given maturity are called for redemption, the particular BOnds or
portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of the following redemption prices (expressed as a percentage of the principal
amount of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed
for the redemption thereof:
Redemption Dates
(Both Dates Inclusivc~
Redemption Prices
fPercentages of Pdnc'_wal Amoun0
1, to
1, and thereafter
[The Bonds of the issue of which this Bond is one maturing on__ _,
are subject to mandatory sinking fund redemption on__ _, and on each
thereafter and to payment at maturity on _, in the principal amounts in each year set
forth below, in the case of redemption with the particular Bond or Bonds or portions thereof to
be redeemed to be selected by lot, upon payment of the principal amount of the Bonds to be
redeemed, together with the interest accrued on the principal amount to be redeemed to the date
fixed for the redemption thereof:
Year
( ) Princiml Amount
- 10-
The City, as its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on _, which have been purchased and
cancelled by the City or which have been redeemed and not theretofore applied as a credit against
such mandatory sinking fund redemption requirement:]
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-f'ffih (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and premium, if any, payable upon such redemption shall have been duly made
or provided for, interest hereon shall cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his ~__-_orney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the.charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and premium, if any, and interest on this Bond as the same become due. In
each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected,
at the same time and in the same manner as other taxes of the City are assessed, levied and
collected, a tax upon all property within the City, over and above all other taxes, authorized or
limited by law and without limitation as to rate or amount, sufficient to pay the principal of and
325988.2 020695
-I1-
premium, if any, and interest on this Bond to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS ~F, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City
Clerk of the City; and this Bond to be dated _, 1999.
CITY OF ROANOKE, VIRGINIA
Attest:
Mayor
City Treasurer
City Clerk
CERTIFICATE OF A~CATION
proceedings.
This Bond
is one of the Bonds
[
delivered pursuant to the within-mentioned
], egistrar
By:
Date of Authentication:
325988.2 020~95 R~
- 12-
ASSIG~
FOR VALUED
transfer(s) unto
RECEIVED the undersigned hereby sell(s), assign(s)
and
(Please print or type name and address, including postal zip code of Transferee)
pI.~ASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF TRANSFEI~:~
I
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond on
the books kept for the registration thereof, with full power of substitution in the premises.
Signature Guaranteed:
NOTICB: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICB: The signature above must corre-
spond with the name of the Registered
Owner as it appears on the front of this Bond
in every particular, without alteration or
evlnrgement or any change whatsoever.
(b) The Series 1999B Bonds, the certificate of authentication ofthe registrar and
the assignment endorsed on the Series 1999B Bonds, shnil be in substantially the following forms,
respecU'vely, mm-wit:
No. R-99B-1
MATURITY DATE:
REGISTEP~r~ OWNER:
PRINCIPAL SLIM:
- 13-
(FORM OF SERIES 1999B BOND)
UNITED STATES OF ~CA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GF2qERAL OBLIGATION PUBLIC
IMPRO~ BOND
SERIFS 1999B
DATE OF BOND:
1999
$
CUSIP NO.:
770077
KNOW ALL ~ BY THESE PRF, SI~'TS, that the City of Roanoke, in the
Commonwealth of Virginia (the 'City'), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following interest
payment date, in which cas~ from such following interest payment date, such interest to be paid
until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check
mailed by the Paying Agent hereinafter mentioned to thc Registered Owner in whose name this
Bond is registered upon tho books of registry, as of tho close of business on the fifteenth (15th)
day (whether or not a business day) of the calendar month next preceding each interest payment
date. Interest on this Bond shall be calculated on the basis of a three hundred and sixty (360) day
year comprised of twelve (12) thirty (30) day months. The principal of and premium, if any, on
this Bond are payable on presen~_tlon and surrender hereof, at the office of
, as the Registrar and Paying Agent, in the City of
, Principal of and premium, if any, and interest on this Bond are
payable in any coin or currency of the United States of America which, on thc respective dates
of payment thereof, shall be legal tender for public and private debts.
325988.2 020695 R~
- 14-
This Bond is one of an issue of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, and is issued for the purpose of providing funds to pay
the costs of various public improvement projects of and for the City as more fully described in the
resolutions pursuant to which the Bonds are being issued. This Bond is issued under and pursuant
to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia,
including Chapter 26 of Title 15.2 of the Code of Virginin, 1950 (the same being the Public
Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly
adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in installments
of $5,000) maturing on and after are subject to redemption at the option
of the City prior to their stated maturities, on or after in whole or in
part from time to time on any date, in such order as may be determined by the City (except that
if at any time less than aH of the Bonds of a given maturity are called for redemption, the
particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed
shall be selected by lot), upon payment of the following redemption prices (expressed as a
percentage of the principal amount of the Bonds to be redeemed), together with the interest
accrued thereon to the date fixed for the redemption thereof:
Redemption Dates
CBoth Dates Inclusivel
Redemption Prices
CPercentaees of Princinal Amounfl
and thereafter
[The Bonds of the issue of which this Bond is one maturing on _,
are subject to mandatory sinking lurid redemption on _, and on each
thereafter and to payment at maturity on~ _, in the principal amounts in each yea~'~
forth below, in the case of redemption with the particular Bond or Bonds or portions thereof to
be redeemed to be selected by lot, upon payment of the principal amount of the Bonds to be
redeemed, together with the interest accrued on the principal amount to be redeemed to the date
fixed for the redemption thereof:
Vea~
Pd~qipal Amount
325~.2 0206~5
- 15-
The City, as its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on ~. _, which have been purchased and
cancelled by the City or which have been redeemed and not theretofore applied as a credit against
such mandatory siniring fund redemption requirement.]'
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shah be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equzlling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
f'Lxed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shah have been given as aforesaid, and payment of the principal
amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and ptc~nium, if any, payable upon such redemption shsli have been duly made
or provided for, interest hereon shnll cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Regisl!mr. for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Regim-ar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the. charge.~, if
any, provided in tho proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominntions and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon sbnll have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and premium, if any, and interest on this Bond as the same become due. In
each year while this Bond is outstanding and unpaid, there shah be assessed, levied and collected,
at the same time and in the same manner as other taxes of the City are assessed, levied and
collected, a tax upon all property within the City, over and above aH other taxes, authorized or
limited by law and without limitation as to rate or amount, sufficient to pay the principal of and
32.~988.2 020695
- 16-
premium, if any, and interest on this Bond to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
It is certified, recited and declared that ail acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer;, a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City
Clerk of the City; and this Bond to be dated ,1999.
CTI'Y OF ROANOKB, VIRG~
[SEAL]
Mayor
City Treasurer
proceedings.
City Clerk
CERTI~'ICATE OF A~CATION
This Bond is one of tho Bonds delivered pursuant to the within-mentioned
By:
Authorized Signator
Date of Authentication:
- 17-
ASSIGNMENT
FOR VALUBD ~ the unde.rsi~ned hereby sell(s), assign(s) and
transfer(s) unto
(Please print or type name and address, includinw postal zip code of Transferee)
pv.u4,SB INSERT SOCIAL sl3cuRrrY OR
~ IDEN'IINYING NUlVLB]~ OF TRANS~
the within Bond and all ristas a~=aaxJer, hereby irrevocably consmntinS and appoinths
Sigmaue Guarameed:
by a member finn of Tim New York Stock
NOTICH: Tim sigmtmm above must
C)wll~ M it appe·lll m tl~ fi~ol~ of tM~ Bofld ·
SHCTION 10. Ilm Cit~ Clerk is hee~y directed to fik acopyoftMt tmohgon,
~ by such Cit~ Cle~ to be · mm copy hem~, with tim Ctn:uit Coon of tim City of
Roanoke, VL, Binia, all in accmdanm with Sectim 15.2-2607 of tim Code of Vh'winia, 19~0.
sBcrION 11. Allmdimno~ reoolmiom and proceedinp in conflict herewith are,
to th~xJ~ of ~ confl~ ~d.
Date of Fil~u~ ~th the Circuit Cm=t
of the City of Romnokm, VirWtnia
September /~) ,
City Clerk
1999
'~ ~_~z-<~ _)__~_~_A True Copy Teste: ~/~~
~ W Clerk -' :'
RECEIVED
CITY CLERKS OFFICE
City of Roanoke, Virginia
-2 Pt2:03
September 7, 1999
Honorable Mayor and Members
Of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
The Citizens of Roanoke approved a $39,030,000 General Obligation Public Improvement
Bond Issue on November 4, 1997. One third of that amount, $13,010,000, was issued
as the 1997A General Obligation Bond issue. The remaining $26,020,000 remains to
be issued. On April 19, 1999, City Council approved a resolution (34255-041999)
authorizing the issuance $7,600,000 in General Obligation Bonds pursuant to the Public
Finance Act of 1991 of the Code of Virginia (Chapter 26 of Title 15.2) for the purpose of
providing funds to pay the costs of economic development projects of and for the City.
On June 21, 1999, City Council approved a resolution (34362-062199) authorizing the
issuance of $2,500,000 in General Obligation Bonds pursuant to the Public Finance Act
of 1991 of the Code of Virginia (Chapter 26 of Title 15.2) for the purpose of providing
funds which are to be granted by the City to the Roanoke Redevelopment and Housing
Authority for the purpose of assisting the Authority in paying a portion of the costs of
the redevelopment project for the proposed Roanoke Higher Education Center.
We plan to request public bids on a total bond issue of $36,120,000 on October 6 or 7,
1999. This issue will consist of the following:
Series 1999A Bonds
Series 1999B Bonds
Total
$ 26,020,000
10,100.000
$ 36,120,000
Due to the varying interest rates bid throughout the life of the bond issue, the bond
maturity schedule and interest rates must be provided to the City's £mancial advisors,
Branch Banking and Capital Markets (BB&T), to compute the overall net interest cost.
We propose using the same procedure used in the past two bond issuances whereby bids
will be delivered to BB&T's Richmond office and BB&T, with oversight of certain City
representatives, would open and compute the overall interest rate on the bids for
purchase of the bonds. BB&T then reviews the bids with the City representatives and
Honorable Mayor and Members
of City Council
September 7, 1999
Page 2
recommends acceptance of the lowest responsive bid. City representatives accept the
lowest bid with a follow up communication to City Council summarizing the bids and
acceptance of the bid with the lowest net interest amount.
We recommend that City Cotmcil approve the accompanying resolution to authorize the
issuance of $36,120,000 of General Obligation Bonds and authorize the Acting City
Manager and Director of Finance to award the winning bid and to affix the interest rates
to be borne by the bonds. We would be pleased to answer questions Council may have.
lty Manager
JDG/AHA/ps
Attachment
C:
William M. Hack-worth, City Attorney
Robert H. Bird, Municipal Auditor
Mary F. Parker, City Clerk
Jesse A. Hall, Deputy Director of Finance
Ann H. Allen, Manager of Accounting Services
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 14, 1999
File #60-305
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34477-090799 amending and reordaining certain sections of
the 1999-00 Juvenile Detention Commission Fund Appropriations, providing for appropriation of
$6.4 million in loan proceeds to accounts established in the Roanoke Valley Detention Commission
agency fund. The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 7, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Attachment
pc~
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
Jesse A. Hall, Deputy Director of Finance
John Chambliss, Assistant County Administrator, County of Roanoke, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Forest Jones, Assistant City Manager, City of Salem, P. O. Box 869, Salem, Virginia 24153
Ned McElwanie, Deputy County Administrator, County ofBotetourt, 1 West Main Street,
Box 1, Fincastle, Virginia 24090-2002
Bonnie Newlon, Assistant County Administrator, County of Franklin, 40 East Court Street,
Rocky Mount, Virginia 24151
Jack Trent, Superintendent, Juvenile Detention Center, 4345 Coyner Springs Road, Roanoke,
Virginia 24012
C:LMyFil~a~ept7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of September, 1999.
No. 34477-090799.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Juvenile
Detention Commission Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 Juvenile Detention Commission Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
Juvenile Detention Commission
Juvenile Detention Commission - Capital (1) ....................
$ 10,600,000
10,575,000
1 ) Appropriated
from bonds
(011-054-9686-9001)
$6,4~,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its ~
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
September 7, 1999
RECEIVED
CITY
OF
ROANOK CLERKS OFF!CE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 4~ ~0 '2 PI2:03
P. o. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Mayor Bowers and Members
of City Council
Roanoke, Virginia
Subject: Appropriation of $6.4 Million Loan Proceeds for Roanoke Valley Detention
Commission
Dear Mayor Bowers and Members of Council:
Background
The Roanoke Valley Detention Commission (the Commission) was established by the
Cities of Salem and Roanoke, and the Counties of Botetourt, Franklin and Roanoke. The
Commission was created to renovate and construct an addition to the existing City
Detention Center to increase the rated capacity to an eighty-one bed facility and to
equip, maintain and operate the Center. City Council appointed Glenn Radcliffe,
Director of Human Development, and Jesse Hall, Deputy Director of Finance as the
City's representatives on the Commission. Your Director of Finance was authorized by
City Council to serve as the temporary fiscal agent for the Commission.
The Service Agreement signed by the member Jurisdictions to establish the Commission
provided that the Commission was to purchase the existing Detention Center real
property and equipment, and this has been accomplished. The City of Roanoke will
continue to administer and operate the facility until phase I, or 58 beds, of the
renovation is completed approximately May, 2000. Construction began in May, 1999
and is slightly ahead of schedule due to essentially no weather related down time.
The Commission secured a $4.2 million bank note in December 1998 to serve as interim
f'mancing to pay for design and startup costs. The note was secured at a very favorable
interest rate of 3.68%. The amount of this note is the approximate amount of the State
share of the project and will be repaid with proceeds of State reimbursement upon
completion of the project.
Honorable Mayor and Members
of City Council
September 7, 1999
Page 2
Current Situation
The Commission issued $6.4 million of ten-year maturity bonds to serve as permanent
financing for the project. 'The bonds were also issued at a favorable interest rate of
4.93%. Proceeds of the $6.4 million bond issue must be appropriated by the City, as
fiscal agent, in order to pay expenses authorized by the Commission.
Recommendation
City Council adopt the attached ordinance appropriating $6.4 mill~on to accounts
established in the Roanoke Valley Detention Commission agency fund. I would be
pleased to answer questions Council might have.
Di~ctor of Finance
JDG/jAH:s
Attachment
C:
James Ritchie, Acting City Manager
William Hackworth, City Attorney
Jesse Hall, Deputy Director of Finance
Glenn Radcliffe, Director of Human Development
John Chambliss, Assistant County Administrator, Roanoke County
Forest Jones, Assistant City Manager, City of Salem
Ned McElwanie, Deputy County Administrator, Botetourt County
Bonnie Newlon, Assistant County Administrator, Franklin County
Jack Trent, Superintendent, Juvenile Detention Center
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 14, 1999
File #67
SANDRA H. EAKIN
Deputy City Clerk
R. L. Lucas Construction, Incorporated
d/b/a Lucas Construction Company
P. O. Box 13887
Roanoke, Virginia 24038-3887
Campbell Construction and Development
Company, Incorporated
4524 Old Cave Spring Road, S. W.
Roanoke, Virginia 24018
U.S. Construction of Roanoke, Incorporated
8201 Suite-C Williamson Road, N. W.
Roanoke, Virginia 24019
Breakell, Incorporated
2314 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Gentlemen:
I am enclosing copy of Resolution No. 34478-090799 rejecting all bids received for the Mill
Mountain Park Improvements Project. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Tuesday, September 7, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on
the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Attachment
pc-'
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Dolores C. Daniels, Assistant to the City Manager for Community Relations
C:kMyFil~sxa~'pt7. WlKI
R. L. Lucas Construction, Incorporated
d/b/a/Lucas Construction Company
Campbell Construction and Development
Company, Incorporated
U.S. Construction of Roanoke, Incorporated
Breakell, Incorporated
September 14, 1999
· Page 2
pc:
John W. Coates, Manager, Parks and Recreation
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget
D. D. Roupe, Manager, Office of Supply Management
C:~vlyFiles~ept7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34478-090799.
A RESOLUTION rejecting ail bids for the Mill Mountain Park Improvements Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. All bids received by the City for the Mill Mountain Park Improvements Project, are
hereby REJECTED.
2. The City Clerk is directed to notify all bidders and to express to each the City's
appreciation for said bids.
3. The City Manager is authorized to make any changes in the scope of the project or
the procurement documents deemed advisable and to cause the revised project to be readvertised for
bids.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS
Al. lB 30 P3:08
September 7, 1999
Council Report No. 99-157
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT - REJECTION OF BIDS
MILL MOUNTAIN PARK IMPROVEMENTS
J. B. FISHBURN PARKWAY
ROANOKE, VIRGINIA
BID NO. 99-6-64
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully Submitted,
W. Alvin Hudson
Georg~ C. Snea~ '
CES/CMH/fm
Attachment: Bid Committee Report
O'
City Attorney
City Clerk
Director of Finance
Director of Utilities and Operations
Director of Public Safety
Assistant to the City Manager for Community Relations
Manager, Parks and Recreation
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
September 7, 1999
Council Report No. 99-157
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT - REJECTION OF BIDS
MILL MOUNTAIN PARK IMPROVEMENTS
J. B. FISHBURN PARKWAY
ROANOKE, VIRGINIA
BID NO. 99-6-64
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
D. Ritchie
Actir~ City 'Manager
JDR/CMH/fm
Attachment: Bid Committee Report
O'
City Attorney
City Clerk
Director of Finance
Director of Utilities and Operations
Director of Public Safety
Assistant to City Manager for Community Relations
Manager, Parks and Recreation
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
September 7, 1999
Council Report No. 99-157
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT - REJECTION OF BIDS
MILL MOUNTAIN PARK IMPROVEMENTS
J. B. FISHBURN PARKWAY
ROANOKE, VIRGINIA
BID NO. 99-6-64
III.
Background on the subject in chronological order is as follows:
Following proper advertisement, bids were publicly opened and read aloud by
Robert L. White, Purchasing Officer, Office of Supply Management, on
Wednesday, July 28, 1999, at 2:00 p.m.
Four (4) bids were received with R. L. Lucas Construction, Inc., d/b/a Lucas
Construction Co., 2030 Shenandoah Valley Avenue, Roanoke, Virginia
24012 submitting the apparent Iow bid in the amount of $719,000 and 90
consecutive calendar days.
C. Project consists of the following:
A new Visitor's Center (2,100 sq. ft.), featuring the rustic and airy
look of the Blue Ridge Parkway and containing office and exhibit
space for visitor reception and an introduction to the Roanoke Valley;
A new picnic shelter (1,500 sq. ft.), featuring a rustic Parkway look
and a flagstone floor;
o
Two (2) playground areas located near the picnic shelter and providing
room for playground equipment to be installed by Parks and
Recreation;
4. A new base for the entrance sign;
5. A new park access gate;
6. Miscellaneous site grading to compliment the other new facilities.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT - REJECTION OF BIDS
MILL MOUNTAIN PARK IMPROVEMENTS
J. B. FISHBURN PARKWAY
BID NO. 99-6-64
September 7, 1999
Page 2
II.
Current situation is as follows:
A. Proiect has been bid and determined to be over bud.qet by $256,225.
B. Proiect needs to be redesiqned and re-advertised.
III.
Issues in order of importance are as follows:
A. Compliance of the bidders with the requirements of the contract documents
for bidding;
B. Amount of the Iow bid;
C. Funding;
D. Time of completion.
IV.
Alternatives in order of feasibility are as follows:
A. Reject all the bids and do not award a contract at this time.
Compliance of the bidders with the requirements of the contract
documents would not be an issue.
Amount of the apparent Iow bid is $256,225 over the budget for the
project or 37% over the project budget.
Fundin.q would not be encumbered at this time and the consultant has
been asked to redesign the project to bring it within budget.
Time of completion will be extended by about 60 days to permit time
for redesign of the project and re-advertisement of the revised
specifications.
Award a lump sum contract to R. L. Lucas Construction, Inc., d/b/a Luca.~
Construction Co.
Compliance of the bidders with the requirements of the contract
documents for biddinq were met although another bidder has
challenged the time of receipt of the apparent Iow bid. This issue is
moot if all bids are rejected.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT - REJECTION OF BIDS
MILL MOUNTAIN PARK IMPROVEMENTS
J. B. FISHBURN PARKWAY
BID NO. 99-6-64
September 7, 1999
Page 3
Amount of the apparent Iow bid is $256,225 over the amount
budgeted for the project. Project must be redesigned and re-advertised
to bring it within budget.
Additional funding in the amount of $256,225 would be required.
Time of completion is quoted as 90 calendar days. This must be
extended to reduce the future costs.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the Acting City Manager to reiect all bids received and to provide for
revising the specifications for the project and re-advertisement of the project. The
Office of the City Engineer has instructed the consultant to make necessary design
modifications sufficient to bring the project cost within the budget provided for this
important project.
CMH/fm
Attachment: Bid Tabulation
O'
City Attorney
City Clerk
Director of Finance
Director of Utilities and Operations
Director of Public Safety
Assistant to City Manager for Community Relations
Manager, Parks and Recreation
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
TABULATION OF BIDS
MILL MOUNTAIN PARK IMPROVEMENTS
ROANOKE, VIRGINIA
BID NO. 99-6-64
Bids were opened by Robert L. White, Purchasing Officer, Office of Supply Management,
on Wednesday, July 28, 1999 at 2:00 p.m.
LUCAS
CONSTRUCTION,
BIDDERS INC., d/b/a LUCAS U.S.
CONSTRUCTION CO. CAMPBELL CONSTRUCTION BREAKELL
BID ITEMS:
VISITOR CENTER 490,700 550,088 536,106 546,000
14,000
536,088
PICNIC SHELTER 186,000 225,741 192,292 164,000
6,000
219,741
PLAYGROUND 27,000 65,595 25,754 62,000
ENTRANCE SIGN 7,200 5,291 2,844 1,900
GATE 3,600 12,000 4,200 4,000
SITE GRADING 4,500 No Bid 29,400 No Bid
ADDENDUMS
1-2-3 YES YES YES YES
BID BOND YES YES YES YES
TOTAL BID $719,000 $838,715 $790,596 $777,900
Consultant's Estimate: $509,000
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 14, 1999
File #202-301-373-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34479-090799 authorizing the City Manager to enter into an
agreement with Greater Roanoke Transit Company for the leasing of office space within the
Campbell Court Transportation Center to house the CIS Workstation Support Group. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Tuesday, September 7, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Attachment
pc:
David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia
24032
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator'
Archie Harrington, Manager, City Information Systems
Kenneth S. Cronin, Manager, Personnel Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget
C:'xMy FilcsXscpt 7.wpd
IN THE COUNCIL OFTHECITYOF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34479-090799.
AN ORDINANCE authorizing the City Manager to enter into an agreement with Greater
Roanoke Transit Company for the leasing of office space within the Campbell Court Transportation
Center to house the CIS Workstation Support Group, upon certain terms and conditions; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest, respectively,
in form approved by the City Attorney, an appropriate lease agreement with the Greater Roanoke
Transit Company for the lease of 2, 843 square feet of space within the Campbell Court
Transportation Center on Campbell Avenue, S.W., for use by the CIS Workstation Support Group;
said lease shall be for a one-year term, with up to four one-year renewals; the annual lease rate to be
as follows- first year - $24, 165.50, option year one - $25, 587.00, option year two - 27, 008...50:
option year three - $28,430.00, and option year four- $29,851.50; said lease shall be upon the terms
and conditions as more particularly described in the report to this Council from the Water Resources
Committee dated September 7, 1999.
2. ha order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
H:\ORD-Gi~N~O-DLC-~ClS. GRTC.g~
City Clerk.
RECEIVED
CITY CLERKS OFFICE
RUG23 R10:13
September 7, 1999
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Campbell Court Transportation Center Lease Agreement
Personnel Management and CIS Training Facility
The attached staff report was considered by the Water Resources Committee
at its regular meeting on August 16, 1999. The Committee recommends that Council
authorize the execution of a lease agreement, as summarized in the attached report
and in a form approved by the City Attorney.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
L FW: KB K: afm
Attachment
CC:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Archie Harrington, Manager, City Information Systems
Kenneth S. Cronin, Manager, Personnel Management
Sherman Stovall, Acting Budget Administrator
David A. Morgan, General Manager, Valley Metro
August 16, 1999
VALLEY METRO
P.O. ltoz 13247
P. em~, Va. 24032
540-982.0305
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Campbell Court Transportation Center Lease Agreement Between GRTC and City of Roanoke
I. Back~ound:
GRTC and the City of Roanoke entered into a one year lease on August 1, 1998, for 284 ~
square feet of office space on the third floor of the Campbell Court Transportation Center. The
space is used by the CIS Department as an employee training center.
GRTC and the City of Roanoke wish to enter into a lease that will make the location availabh~
to the City on a long term basis. The major terms of the Lease Agreement are summarized as
follows:
!. # of Square Feet 2843
2. Term of Lease
3. Yearly Lease Rate
4. Intended Use
5. Location
6. Utilities
7. Custodial & Maintenance
One year beginning September i,
1999 with up to four one year extensions
on mutual agreement of the parties.
$8.50 per sq. fl. year one
=($24,165.50/yr.)
$9.00 per sq. ff. option year one
=($25,587.00/yr.)
$9.50 per sq. fl. option year two
=($27,008.50/yr.)
$10.00 per sq. ft. option year three
=($28,430.00/yr.)
$10.50 per sq. ft. option year four
=($29,851.50/yr.)
Business office & training center
3rd Floor, 3 I-K and 3 l-J Campbell
Avenue, S.W., Roanoke, Virginia
Provided by GRTC
Provided to common area by
GRTC. Provided to leased premises by
Lessee o
Greater Roanoke Transit Company
Board of Directors
August16,1999
Page 2
!I. Current Situation:
III.
Ao
Issues:
A.
B.
C.
Execution of the proposed Lease Agreement requires authorization by the Board of Directors.
Revenue
IV.
Occupancy
Timing
Alternatives:
Ao
Board of Directors authorize the General Manager to enter into a lease agreement, as
summarized above and in form approved by Legal Counsel.
Revenue of $24,165.50 in year one will be generated, $25,587.00 in option year one,
$27,008.50 in option year two, $28,430.00 in option year three, $29,581.50 in option
year four.
Occupancy in terms of number of spaces and square footage leased, will remain the
same.
Timing will result in the lease becoming effective in a manner acceptable to potential
tenant.
Do not authorize the General Manager to enter into a lease agreement~ as summarized above.
1. Revenue for GRTC will not increase.
2. Occupancy will not change.
V. Recommendation:
Timing will delay the lease becoming effective, which may cause tenant to seek space
elsewhere.
Board of Directors authorize the General Manager to enter into a lease agreement with the Ci_ty of
Roanoke effective September 1, i 999 as summarized above and in form approved by Legal Counsel.
Respectfully submitted,
David A. Morgah
General Manager
C
Vice President of Operations
Legal Counsel
Treasurer
Secretary
T.R~SE AGREEMENT
THIS LEASE AGREEMENT,is dated this first day of
September, 1999, by and between GREATER ROANOKE TRANSIT COMPANY,
hereinafter referred to as "Lessor", and the City of Roanoke,
Virginia hereinafter referred to as "Lessee":
WHEREAS, the Lessor owns certain properties in Roanoke,
Virginia, commonly referred to as the Campbell Court Transportation
Center, hereinafter referred to as the "Center"; and
WHEREAS, the Lessee desires to lease a portion of the Center
and enjoy the use of other common areas incident thereto for the
purpose of carrying on training sessions.
NOW, THEREFORE, IN CONSIDERATION of the recitals and mutual
covenants contained herein, the parties hereto agree as follows:
SECTION 1. LEASED PREMISES.
Lessor hereby leases to Lessee, and Lessee hereby leases from
Lessor, subject to and upon the terms and conditions hereinafter
set forth, that certain premises in the Center described as
follows:
2843 square feet located on the third floor at 31-K and 31-J
Campbell Avenue S.W., Roanoke Virginia, and identified as such
on Exhibit "A" which is attached to and made a part of this
Lease Agreement, and hereinafter referred to as "Leased
Premises".
Lessor further covenants to Lessee that for the term of its Lease
of the Leased Premises, Lessee, its employees, visitors, invitees,
agents and licensees shall have the right of ingress and
egress over and through the common use areas of the Center during
the normal business hours of operation of the Center as determined
in the sole discretion of Lessor.
SECTION 2. TERM.
(A) Lessee shall have and hold the Leased Premises for a term
of one year commencing on September 1, 1999 and ending on August
31, 2000. This Lease shall terminate and expire at the end of said
one year term unless otherwise agreed to by the parties as set
forth below.
(B) Subject to the mutual agreement of the parties, this
Lease Agreement may be extended for up to four(4) successive
periods of one (1) year each upon such terms and conditions as may
be mutually agreed upon in writing by the parties at least sixty
(60) days prior to the expiration of the initial one (1) year term
or any subsequent renewals thereof.
SECTION 3. RENT.
Lessee shall pay to Lessor, as rent, for the use of the Leased
Premises described above, the following:
Year 1 $8.50/sq.ft. X
Option Year 1 $9.00/sq.ft. X
Option Year 2 $9.50/sq.ft. X
Option Year 3 $10.00/sq.ft. X
Option Year 4 $10.50/sq.ft. X
2843 sq. ft. =$24,165.50
2843 sq. ft. =$25,587.00
2843 sq. ft. =$27,008.50
2843 sq. ft. =$28,430.00
2843 sq.ft. =$29,851.50
Said rent shall be payable in equal monthly installments as set
forth in Exhibit "B", which is attached hereto and a made part of
this Lease Agreement, in advance on the first day of each month, to
start on the first day of the first month of the initial term of
this Lease.
SECTION 4. SERVICES FOR COMMON USE AREAS.
Lessor shall provide the following for the common use
areas: Snow and ice removal, water and sewage, electricity,
lighting, heating and air-conditioning and any other utility
service required, public toilets, janitorial and security services,
repairs and replacements to the building and grounds during the
term of the Lease Agreement.
SECTION 5. HEATING~ AIR-CONDITIONING~AND ELECTRICAL SYSTEMS.
Lessor, or its assignee, will service and maintain the common area
centralized heating, air-conditioning, gas or electrical systems,
but not the individual systems or components contained within the
Leased Premises. Lessor shall render the individual systems of the
Leased Premises in operable condition upon execution of this Lease
Agreement. Thereafter, and during the entire Lease period, Lessee,
at its sole cost and expense, shall be responsible for maintaining
all such individual systems or components.
SECTION 6. UTILITIES.
Lessor at its sole cost and expense shall provide to the Leased
Premises during the term of this Lease Agreement all heat, water,
sewage, electricity, lighting, air-conditioning and other utility
services deemed necessary as determined in the sole discretion of
the Lessor provided that Lessee will maintain in good working order
the systems and equipment necessary for such utilities. However,
Lessee agrees that Lessor shall not be liable to Lessee or Lessee's
business resulting in whole or in part from any lack of such
utilities as set forth in this Lease Agreement. Provided, however,
Lessee shall be solely responsible for and pay for all telephone,
data, and other communications lines which may be desired by
Lessee.
SECTION 7. USE OF ?.R~SED PREMISES.
Lessee hereby covenants and agrees that the Leased Premises will be
used solely for office use and training classes and no other
purpose.
SECTION 8. APPEARANCE~ MAINTENANCE~ AND REPAXR OF T.~I~SED PREMISES.
(A) Lessee, at its sole cost and expense, will service and
maintain the Leased Premises in good repair, condition and
appearance during the term of this Lease, ordinary wear and tear
excepted, and Lessee shall make all non-structural changes of every
kind or nature which may be required to be made for any reason in
connection with Lessee's use of the Leased Premises, only after
written approval by Lessor of such changes.
(B) Within the Leased Premises, Lessee, at its sole cost and
expense, shall keep in good running order electric wiring, toilets,
water pipes, water, gas and electric fixtures; replace all locks,
trimmings, glass and plate glass broken during the tenancy, and
unstop all water fixtures that may become choked. Lessee shall not
make any alterations of, additions to or changes in the Leased
Premises or equipment without the prior written approval of Lessor,
which approval shall not be unreasonably withheld. Lessee further
covenants and agrees that all signage and the general appearance of
the Leased Premises shall comply with the Lessor's design
requirements and shall be subject to the prior written approval of
the Lessor, which approval shall not be unreasonably withheld.
Lessee shall remove any signage or other materials that negatively
affect the general appearance of the Leased Premises in the sole
and exclusive discretion of Lessor. All fixtures, permanent
alterations, changes, and improvements, by whomsoever made, shall
be the property of Lessor.
SECTION 9. ENTRY OF LEASED PREMISES BY LESSOR.
Lessee shall permit Lessor or its authorized agents to enter the
Leased Premises for the purpose of inspection at any reasonable
time or times during the term of this Lease, provided, however,
that such inspections shall not unreasonably interfere with
Lessee's use and occupancy of the Leased Premises.
SECTION 10. INSURANCE BY LESSOR.
Lessor shall maintain insurance against fire and all perils
customarily covered by extended coverage endorsement in an amount
adequate to protect the Lessor for the replacement value of the
Leased Premises and against any and all loss from damage to the
building and improvements of which the Leased Premises is a part.
Such insurance may be obtained by endorsement to blanket insurance
policies, provided that such policies are written by companies of
recognized standing and authorized to do business in Virginia.
SECTION 11. INSURANCE BY LESSEE.
(A) Lessee shall, at its cost and expense, obtain and maintain
during the term of this Lease commercial general liability
insurance with companies authorized to do business in Virginia,
including protection against bodily injury or death liability and
property damage liability, providing no less than $1,000,000.00
combined single limit of liability per occurrence, which policies
shall name the Greater Roanoke Transit Company, together with the
company's officers, agents and employees as additional insureds.
The Lessee shall furnish Lessor with a certificate or
certificates showing the type, amount, effective dates and date of
expiration of the required insurance policy or policies prior to
and for the duration of the occupancy of the Leased Premises. The
certificate shall contain substantially the following statement,
"The insurance covered by this certificate shall not be cancelled
or materially altered, except after thirty (30) days written notice
has been provided to the Greater Roanoke Transit Company." In
place of the above insurance, the Lessee may provide at its option
evidence of self-insurance in the amounts set forth above.
(B) Lessee shall be responsible for insuring all Lessee's
personal property, equipment, and trade fixtures, and Lessee shall
hold Lessor harmless for any damage to or loss of said items,
whether destroyed or damaged by fire or otherwise.
SECTION 12. DAMAGE OF T~.SED PREMISES.
(A) If the Leased Premises are damaged or destroyed in whole
or in part by fire or other casualty without any fault of Lessee
and the same can be reasonably repaired or restored within one
hundred twenty (120) days from the date of damage, Lessor, only to
the extent Lessor receives payment from any insurance carrier,
shall repair and replace the Lessor items, and Lessee shall repair
the improvements to the Leased Premises within the said period and,
in that event, there shall be proportional abatement of rent to the
extent the Lessee is unable to conduct Lessee's business in a
normal manner while Lessor and Lessee repair the Leased Premises.
Should the Lessee receive at any time any payments from any
insurance carrier for damages to the Leased Premises or the basic
improvements or the fixtures, the Lessee shall repair the Leased
Premises or replace such other items or Lessee shall pay such
payments or money to the Lessor, at the Lessor's option.
(B) In the event the Leased Premises are damaged or destroyed
without any fault of Lessee and cannot be repaired or restored
within one hundred twenty(120)days from the date of damage, either
Lessee or Lessor may terminate this Lease by giving written notice
within thirty (30) days after the damage occurs, in which event
this Lease shall terminate, and said rent shall abate in total from
the date of such damage or destruction. If neither party elects to
terminate this Lease, Lessor and Lessee shall proceed with due
diligence to repair and restore the Leased Premises as set forth
above and the rent shall abate in proportion to the extent Lessee
is unable to conduct its business in a normal manner from the date
of such damage or destruction.
(C) In the event the Leased Premises are damaged or destroyed
due to the fault of the Lessee, Lessee shall restore and repair the
Leased Premises to the condition it was in prior to such damage or
destruction, all at no cost to Lessor.
SECTION 13. ASSIGNMENT OR TRANSFER.
Lessee shall not assign or transfer this Lease in whole or in part,
sublet or license the Leased Premises or any part thereof without
the prior written consent of Lessor. Lessee acknowledges and
agrees that Lessor shall be authorized to assign Lessor's rights,
duties, and obligations under this Lease to a third party.
SECTION 14. FORCE MAJEURE.
The obligations of the parties hereunder shall be subject to force
majeure (which shall include lawful strikes, riots, floods,
accidents, Acts of God, and other causes or circumstances beyond
the control of the party claiming such force majeure as an excuse
for non-performance of such obligation.
SECTION 15. COMPLIANCE WITH LAWS.
Lessee agrees to conform to and not to violate the applicable laws,
ordinances, rules, regulations, and requirements of federal, state,
county, municipal, or other governmental authorities and the
various departments thereof now existing or hereinafter created
affecting Lessee's use and occupancy of the Leased Premises.
SECTION 16. LESSEE'S OBLIGATION TO QUIT ?~SED PREMISES.
Lessee shall, upon the expiration or termination of this Lease, in
whole or in part, peaceably quit and deliver to Lessor possession
of the Leased Premises or any portion thereof to which such
expiration or termination applies, in the same condition, including
all fixtures and improvements, normal wear and tear excepted, and
shall promptly clean up and remove all personal property and non-
fixture items on the Leased Premises.
8
SECTION 17. FIXTUI~ESr EQUIPMENTr ~ OTHER ITEMS.
(A) Ail fixtures, equipment, improvements, and appurtenances
permanently attached to or built into the Leased Premises, whether
or not by or at the expense of Lessee, and any personal property of
the Lessor or installed by Lessor in the Leased Premises shall be
and remain a part of the Leased Premises and shall be deemed
property of the Lessor and shall not be removed by Lessee.
(B) Ail movable partitions, other business and trade fixtures,
furnishings, furniture, machinery and equipment, communications
equipment, and other personal property located in the Leased
Premises and acquired by or for the account of Lessee without
expense to Lessor may be removed by Lessee at any time during the
term hereof, provided that Lessee shall repair any damage to the
Leased Premises resulting from such removal, such repair to be done
to the satisfaction of Lessor.
SECTION 18. NOTICES.
Notices given under the terms of this Lease shall be deemed
properly served if such notice is mailed by Certified United States
Mail, Return Receipt Requested, or hand delivered: if to Lessor
addressed to General Manager, Greater Roanoke Transit Company, 1108
Campbell Avenue, S.E., 24013; and if to Lessee addressed to: City
Manager, City of Roanoke, 215 Church Avenue, S.W., Roanoke,
Virginia 24011. Notice mailed in accordance with the provisions
hereof shall be deemed to have been given as of the date of receipt
or the third business day following the date of such mailing,
whichever date is earlier. Notice hand delivered in accordance
with the provisions hereof shall be deemed to have been given as of
the day of delivery. The parties may change the above addresses by
providing written notice of such to the other party as set forth
above.
SECTION 19. COVENANT RUNNING WITH THE LAND.
Each provision of this Lease shall be deemed to be both a covenant
and a condition running with the land unless otherwise provided.
SECTION 20. SALE OF LEASED PREMISES.
If Lessor sells, conveys or passes title to the Leased premises,
the Lessee shall be bound by the terms and conditions herein to the
new owner of the Leased Premises, and the new owner shall take
title subject to this leasehold interest.
SECTION 21. SEVERABILITY.
If any clause or provision of this Lease is or becomes illegal or
unenforceable because of present or future laws or rules or
regulations of any governmental body or entity, or by a court
order, effective during the term of this Lease, the intention of
the parties hereto is'that the remaining parts of this Lease shall
not be affected thereby unless such clause or provision is, in the
reasonable determination of both Lessee and Lessor, essential and
material to their respective rights, in which event either party
shall have the right to terminate this Lease upon thirty (30) days'
written notice to the other party.
SECTION 22. SUCCESSORS AND ASSIGNS.
This Lease Agreement shall be binding upon the parties and their
successors and assigns.
10
SECTION 23. NONDISCRIMINATION.
During the performance of this Lease, the Lessee agrees as follows:
(A) Lessee will not discriminate against any subcontractor,
employee or applicant for employment because of race, religion,
color, sex, or national origin, except where religion, sex, or
national origin is a bona fide occupational qualification
reasonably necessary to the normal operation of the Lessee. Lessee
agrees to post in a conspicuous place, available to employees and
applicants for employment, notices setting forth the provision of
this nondiscrimination clause.
(B) Lessee, in all solicitations or advertisements for
employees placed by or on behalf of the Lessee, will state that
such Lessee is an equal employment opportunity employer.
(C) Notices, advertisements and solicitations placed in
accordance with federal law, rule or regulation shall be deemed
sufficient for the purpose of meeting the requirements of this
section.
SECTION 24. DEFAULT.
(A) Each of the following shall constitute an event of
default: (1) Lessee fails to pay rent within five (5) days after
such rent becomes due and payable; (2) Lessee fails to observe or
perform any term, condition, or covenant in this Lease; (3) Lessee
abandons or vacates the Leased Premises; (4) Lessee or any
guarantor makes or consents to a general assignment for the benefit
of creditors or a common law composition of creditors, or a
receiver of the Leased Premises or all or substantially all of
Lessee's or guarantor's assets is appointed; or (5) Lessee or
guarantor files a voluntary petition in any bankruptcy or
insolvency proceeding, or an involuntary petition in any bankruptcy
or insolvency proceeding is filed against Lessee or guarantor and
is not discharged by Lessee or guarantor within sixty (60) days
after such filing.
(B) It is understood and agreed by and between the Lessor
and Lessee that in the event of a breach by Lessor or Lessee of
any of the covenants and agreements herein contained or in the
event of a default by Lessee as set forth above, the aggrieved
party may serve a written thirty (30) day notice of default,
specifying such default or breach, on the defaulting or breaching
party. If such default is not remedied within said (30) days,
this Lease Agreement shall automatically end and expire.
(C) If such default or breach is not remedied within the
thirty (30) day period, the non-defaulting or non-breaching party,
at its option, without further notice or demand to the defaulting
or breaching party, may in addition to all other rights and
remedies provided in this Lease Agreement or at law or in equity,
terminate this Lease and Lessee's right of possession of the Leased
Premises and recover all damages to which it is entitled under the
law. Furthermore, the Lessor shall be entitled to recover and
immediately take possession of the Leased Premises and recover,
without limitation, all of Lessor's expenses of reletting,
including without limitation, rental concessions to new tenants,
repairs, alterations, and legal fees.
12
(D) If Lessor takes possession pursuant to this Lease, with
or without terminating this Lease, Lessor may, at its option, enter
into the Leased Premises, remove Lessee's alterations, signs,
personal property, equipment, and other evidences of tenancy, and
store them at the Lessee's sole risk and expense or dispose of them
as Lessor may see fit, and take and hold possession of the Leased
Premises.
SECTION 25. NONWAIVER.
Lessee agrees that the Lessor's waiver or failure to enforce or
require performance of any term or condition of the Lease Agreement
or any waiver of any particular breach of the Lease Agreement
extends to that instance only. Such waiver or failure is not and
shall not be a waiver of any of the terms or conditions of the
Lease Agreement or a waiver by Lessor of any breaches of that
agreement and does not bar the Lessor from requiring the Lessee to
comply with all the terms and conditions of the Lease Agreement and
does not bar the Lessor from asserting any and all rights and
remedies the Lessor has or might have against Lessee under the
Lease Agreement or by law.
SECTION 26. FORUM SELECTION AND CHOICE OF LAW.
By virtue of entering into this Lease Agreement, the Lessee submits
itself to a court of competent jurisdiction in the City of Roanoke,
Virginia, and further agrees that this Lease Agreement is
controlled by the laws of the Commonwealth of Virginia and that all
claims, disputes, and other matters shall only be decided by such
court according to the laws of the Commonwealth of Virginia.
13
SECTION 27. HEADINGS.
The Section Captions and Headings in this Lease are for convenience
and reference purposes only and shall not affect in any way the
meaning and interpretation of this Lease.
SECTION 28. SUBROGATION.
The Lessee hereby waives all claims, causes of action, and rights
of recovery against the Lessor, the City of Roanoke, their
officers, agents, employees, or representatives from any loss or
damage occurring to the Leased Premises or the improvements,
equipment, fixtures, merchandise, and personal property of every
kind located in and about the Leased Premises resulting from any
perils that are covered and paid by insurance regardless of cause
or origin, including negligence of any of the parties named in this
section, their respective heirs, administrators, successors,
officers, employees, agents, and assigns, to the extent of any
recovery under a policy or policies of insurance. The Lessee
agrees to obtain endorsements to its insurance polices waiving the
right of subrogation of each insurance carrier under the
appropriate policies.
SECTION 29. COOPERATION.
Each party agrees to cooperate with the other in executing any
documents necessary to carry out the intent and purpose of this
Lease Agreement.
14
SECTION 30. COUNTERPART COPIES.
This Lease Agreement may be executed in counterpart copies, each of
which shall be deemed an original, but all of which together shall
constitute a single instrument.
SECTION 31. ENTIRE AGREEMENT AND AMENDMENTS.
This document together with Exhibits "A" and "B", which are
attached hereto and made part hereof, constitutes the entire
agreement between the parties and supersedes any prior
understanding or written or oral agreements between the parties
respecting the within subject matter. No amendments, changes or
modifications of any of the covenants, terms or conditions hereof
shall be valid unless in writing and signed by the parties hereto.
Remainder of Page Intentionally Left Blank
15
In WITNESS WHEREOF, the parties hereto have affixed their
signatures by their authorized representatives.
GREATER ROANOKE TRANSIT COMPANY
(LESSOR)
ATTEST:
Secretary
By:
General Manager
ATTEST:
Secretary
(Corporate Seal)
CITY OF ROANOKE, VIRGINIA
(LESSEE)
By:
Printed name and title
Approved as to Form:
Approved as to execution:
City Attorney
City Attorney
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED:
By:
Date:
Account Number
16
CamDbell Court
TRANSPORTATION EENTER FLOOR PLAN EXIIIBIT 'A-
To lease between G.R.T.C. and City Of Roanoke for 31- K & J
Campbell Avenue, S.W. Roanoke, Virginia
],,
Exhibit "B' To Lease Between GRTC and City of Roanoke, Virginia
31-K&J Campbell Avenue, SW
Roanoke, Virginia 24011
DATE DUE AMOUNT DUE CREDIT TOTAL RENT DUE
September 1, 1999 $2013.79 -0- $2013.79
October 1, 1999 $2013.79 -0- $2013.79
November 1, 1999 $2013.79 -0- $2013.79
December 1, 1999 $2013.79 -0- $2013.79
January 1, 2000 $2013.79 -0- $2013.79
February 1, 2000 $2013.79 -0- $2013.79
March 1, 2000 $2013.79 -0- $2013.79
April 1, 2000 $2013.79 -0- $2013.79
May 1, 2000 $2013.79 -0- $2013.79
June 1, 2000 $2013.79 -0- $2013.79
July 1, 2000 $2013.81 -0- $2013.81
August 1, 2000 $2132.25 -0- $2132.25
September 1, 2000 $2132.25 -0- $2132.25
October 1, 2000 $2132.25 -0- $2132.25
November 1, 2000 $2132.25 -0- $2132.25
December 1, 2000 $2132.25 -0- $2132.25
January 1,2001 $2132.25 -0- $2132.25
February 1, 2001 $2132.25 -0- $2132.25
March 1, 2001 $2132.25 -0- $2132.25
April 1,2001 $2132.25 -0- $2132.25
May 1, 2001 $2132.25 -0- $2132.25
June 1,2001 $2132.25 -0- $2132.25
July 1,2001 $2132.25 -0- $2132.25
August 1, 2001 $2250.71 -0- $2250.71
September 1,2001 $2250.71 -0- $2250.71
October 1,2001 $2250.71 -0- $2250.71
November 1,2001 $2250.71 -0- $2250.71
December 1,2001 $2250.71 -0- $2250.71
January 1, 2002 $2250.71 -0- $2250.71
February 1, 2002 $2250.71 -0- $2250.71
March 1, 2002 $2250.71 -0- $2250.71
April 1, 2002 $2250.71 -0- $2250.71
May 1, 2002 $2250.71 -0- $2250.71
June 1, 2002 $2250.71 -0- $2250.71
July 1, 2002 $2250.69 -0- $2250.69
August 1, 2002 $2369.17 -0- $2369.17
September 1, 2002 $2369.17 -0- $2369.17
October 1, 2002 $2369.17 -0- $2369.17
November 1, 2002 $2369.17 -0- $2369.17
DATE DUE AMOUNT DUE CREDIT TOTAL RENT DUE
December 1, 2002 $2369.17 -0- $2369.17
January 1, 2003 $2369.17 -0- $2369.17
February 1, 2003 $2369.17 -0- $2369.17
March 1, 2003 $2369.17 -0- $2369.17
April 1, 2003 $2369.17 -0- $2369.17
May 1, 2003 $2369.17 -0- $2369.17
June 1, 2003 $2369.17 -0- $2369.17
July 1, 2003 $2369.13 -0- $2369.13
August 1, 2003 $2487.63 -0- $2487.63
September 1, 2003 $2487.63 -0- $2487.63
October 1, 2003 $2487.63 -0- $2487.63
November 1, 2003 $2487.63 -0- $2487.63
December 1, 2003 $2487.63 -0- $2487.63
January 1, 2004 $2487.63 -0- $2487.63
February 1, 2004 $2487.63 -0- $2487.63
March 1, 2004 $2487.63 -0- $2487.63
April 1, 2004 $2487.63 -0- $2487.63
May 1, 2004 $2487.63 -0- $2487.63
June 1, 2004 $2487.63 -0- $2487.63
July 1, 2004 $2487.57 -0- $2487.57
August 1, 2004 $2487.57 -0- $2487.57
Lease Expires
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 17, 1999
File #178-414-432-511
SANDRA H. EAKIN
Deputy City Clerk
The Honorable John S. Edwards, Senator
P. O. Box 1179
Roanoke, Virginia 24006
Donald L. Wetherington, Representative
Roanoke Neighborhood Development Corp.
310 First Street, S. W.
Roanoke, Virginia 24011
Theodore J. Edlich, m, Director
Total Action Against Poverty
P. O. Box 2868
Roanoke, Virginia 24001
Edwin C. Hall, Representative
Roanoke Foundation for Downtown, Inc.
c/o Hall Associates, Inc.
213 S. Jefferson Street, Suite 1007
Roanoke, Virginia 24011-1714
John P. Baker, Director
Roanoke Redevelopment and Homing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
The Reverend Kenneth Wright, Pastor
First Baptist Church
310 N. Jefferson Street
Roanoke, Virginia 24016
R. Matthew Kennell, Executive Director
Downtown Roanoke, Inc.
310 First Street, S. W.
Roanoke, Virginia 24011
Gentlemen:
A report of the Acting City Manager with regard to the Greater Gainsboro ar~ea, was before the
Council of the City of Roanoke at a regular meeting which was held onTuesday, September 7, 1999.
On motion, duly seconded and adopted, the matter was referred to the Acting City Manager and the
Director of Finance for further recommendations to Council concerning implementation and funding
of the Greater Gainsboro Area project. Appreciation was expressed to representatives of the
Roanoke Neighborhood Development Corporation, Roanoke Higher Education Center, Roanoke
Redevelopment and Housing Authority, Total Action Against Poverty, First Baptist Church, Hotel
Roanoke, Downtown Roanoke Inc., and the City of Roanoke for their participation on the
Downtown North Task Force.
C:'~[yFil~'ptT. I .wpd
The Honorable John S. Edwards
Theodore J. Edlich, III
Donald L. Wetherington
Edwin C. Hall
John P. Baker
The Reverend Kenneth Wright
R. Matthew Kennell
September 17, 1999
Page 2,
On behalf of the Members of the Roanoke City Council, thank you for serving as members of the
Downtown North Task Force.
Sincerely, r,~, ~M~C/~u4~.'
Mary F. e
City Clerk
MFP:lo
C:XMyl~ileat.~l~7.1 .wgd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 14, 1999
File #178-414-432-511
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Gentlemen:
A report of the Acting City Manager with regard to the "Greater Gainsboro Area" project, was before
the Council of the City of Roanoke at a regular meeting which was held on Tuesday, September 7,
1999.
On motion, duly seconded and adopted, the matter was referred to you for further recommendations
to Council concerning implementation and funding of the Greater Gainsboro Area Project. Council
expressed appreciation to representatives of the Roanoke Neighborhood Development Corporation,
Roanoke Higher Education Center, Roanoke Redevelopment and Housing Authority, Total Action
Against Poverty, First Baptist Church, Hotel Roanoke, Downtown Roanoke, Inc., and the Cit~ of
Roanoke for their participation on the Downtown North Task Force.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
pc:
Robert K. Bengtson, Acting Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Phillip F. Sparks, Chief, Economic Development
Evelyn S. Lander, Chief, Planning and Community Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Monitor, Office of Grants'Compliance
C:'J~4yFil e~',zept7.wpd
RECEIVED
CITY CLERKS OFFICE
'g9 UG12 A8:26
Roanoke, Virginia
August 16, 1999
99-31
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Recommendations Regarding "Greater Gainsboro Area" Project
I. Background:
Ac
Three major oroiects initiated in the Greater Gain~boro arc(s, bordered by Wells Avenue,
Jefferson Street, Shenandoah Avenue, and Galnsboro Road, have requested substantial
financial and other assistance from the City. The projects include:
The RNDC Project, an effort by the Roanoke Neighborhood Development
Corporation (RNDC) to revitalize Henry Street by constructing the Crew Suites
office building, the Caboose convenience store and open plaza space.
The Hiuher Education Center (GOB North)~ which seeks to combine the capabilities
of several institutions of higher learning to provide post-secondary educational
opportunities not presently available within the City.
Shenandoah Crossing (GOB South), the Roanoke Redevelopment and Housing
Authority (RRHA) effort to convert a former Norfolk Southern office building into
86 market-rate apartments.
Bo
Coordination of the three _oroiects is essential, given their common need for public
infrastructure improvements and parking requirements. Moreover, the projects were
proceeding with three individual plans, time frames and financial assumptions, creating
potentially impossible demands upon public .resources.
Cost estimates and financial strateuies were needed, especially considering the demand
for public investment in schools, parks, Victory Stadium, economic development,
museums, an IMAX theater and other multi-million-dollar public projects such as Lincoln
2000. In the latter case, the City's strategy must consider its commitment of $3 million
for public infrastructure improvements and housing rehabilitation funding for the Lincoln
Terrace/Washington Park area..
Do
City Council anoointed the Downtown North Task Force during its May 5, 1999, budget
study session to assist the Acting City Manager to develop recommendations regarding
infrastructure, public financing, timing of projects and related matters concerning the three
major projects constituting the initial Greater Galnsboro Area Project.
Members of Council
Page 2
II. Current Situation:
Over thirty meetings were conducted by staff and interested third parties since Council
created the Task Force. The Task Force has met three (3) times, most recently on July
27th. The other meetings have involved City administration meetings with representatives
of the three major projects, meetings with Downtown Roanoke Inc., the Hotel Roanoke
Conference Center, TAP, First Baptist Church, the owner of the Social Security building,
and internal staff meetings to discuss concepts, time lines, and assistance requested from
the City.
Major _oroiect reoresentafives have detailed the assistanc~ requested from the City during
these meetings, including the following:
RNDC reauested the City to provide $600,000 as a capital equity contribution
toward the construction of the Crew Suites office/retail building to rent 30,000 of
the 50,000 square feet of office space in the building at $14 per square foot, and to
finance and construct all public infrastructure outside the footprint of the building
including curbs, gutters and sidewalks, lighting and other streetscaping, decorative
surfacing for the plaza area, and parking. RNDC expressed an expectation that it
would control the parking, including retention of program income realized from its
operation. RNDC indicated that the $600,000 equity from the City is required to
obtain approval for approximately $5 million in bank financing for the construction
of the Crew Suites. The project is dependent upon the RRHA transferring at no
cost to RNDC the property surrounding, adjacent to and on which the Crew Sutite.s
would be constructed. This property was originally purchased on behalf of the City
with Community Development Block Grant (CDBG) funds.
The I-Iiuher Education Center reauested the City to provide public infrastructure,
including curbs, gutters and sidewalks, lighting and other streetscaping and
approximately 600 evening and 200 day parking spaces, with free parking to be
available to students. In providing parking, the Center requested that the City grade
the area adjacent to the building since it lies at what is to be the main entrance.
The RRHA requested the City to provide public infrastructure, including curbs,
gutters and sidewalks, lighting and other streetscaping. The RRHA could provide
for its project's parking needs through a surface parking lot.
There is significant overlap in the parking areas desired by each of the individual projects.
The space available for parking use is generally centrally located within the overall project
site, between the existing and planned buildings.
Members of Council
Page 3
Co
Eo
Fo
Go
Lumsden Associates with Marsh Witt Assodate$ has been selected tO develop reliob!~
cost estimates for the Greater Gainsboro project area, including infi'astmcture in existing
public right-of-ways, surface parking, R_N-DC project infrastructure, and a publ/c parking
garage. Authority to enter into an agreement was provided by Council on June ?, 1999.
The agreement has been executed, with Lumsden's work to be completed in 90 days.
City_ investments in the Greater C~rainsb0w Are~ Project were not provided for in the
updated Capital Improvement Plan (CIP FY 1999-2003), the latest bond issue or other
City funds, with two exceptions. The first exception is $700,000 for the First Street
Pedestrian Bridge, which is included in the CIP. The other exception is $2.5 million
previously committed to the Higher Education Center fi'om City funds to match the $9.0
million provided by the Commonwealth of Virginia.
At its July 27th meeting,, the Task Force a~eed upon the following recommendation and
The unanimous recommendation of the Task Force was:
To support infi'astmcture and parking solutions, including a
comprehensiv~ parking study covering the area fi'om the Catholic
Church to Community Hospital, such improvements to be made in a
manner consistent with the RNDC plan.
2. The specific needs of RNDC should be resolved senaratelv fi'om the infrastructure
and parking needs common to all three projects.
The Cites current investment conc _em, given the Task Force's recommendation and the
limits of available public resources, for the Greater C-ainsboro Area Project includes:
1. Up to $3 million for public infrastructure;
2. Up to $700,000 toward the First Street Pedestrian Bridge; and
3. Up to $5 million for a public parking garage of 450 to 500 spaces.
4. Identification of a strate~ and funding for a future comprehensive parking study
of the downtown area fi'om the Catholic Church to Community Hospital.
Potential fundin_~ sources for these public investments include:
1. Existing funds in operating and capital budgets;
understanding:
1.
Members of Council
Page 4
Ko
3.
4.
5.
IlL Issues:
Community Development Block Grant (CDBG) funds;
Capital Maintenance and Equipment Replacement Program (CMERP) funds;
Capital Fund interest earnings; and
Issuing general obligation bonds.
The City_ will retain ownershio and o_oerafiQn of any public facilities or improvements
constructed with public resources.
The City's assistance re_oresents nearly 25% of the pr0pos~ total invcstm~t estimated
to comprise the initial Greater Gainsboro Area Project. That is, the $8.7 million
investment under consideration by the City and the $2.5 million previously committed to
the Higher Education Center represent nearly 25% of the total estimated investment of
the Greater Gainsboro Area Project.
A seoarate Council re~oR (#99-38~ offers city management's recommendst_i0n~ regardino
RNDC's requests for a capital equity contribution and space rental in the Crew Suites
building.
Other kev actions still oending involve transfers of property, including RNDC's securing
certain privately-owned parcels. Timing of property transfers depends on all parties
coordinating their actions and confirming all financing and approvals in binding contr~.ct~.
A. Funding.
B. Timina.
C. Imoact on economic and community develooment.
IV. Alternatives:
ho
Concur in referrina to the Actin,, City Manauer and Director of Finance for further
recommendations to City Council concerning specific actions, including identification of
funding sources, to carry out:
1. The Ci _tV's investment conc~p~ of
a. Up to $3 million for public infrastructure;
Members of Council
Page 5
b. Up to $700,000 toward the First Street Pedestrian Bridge;
c. Up to $5 million for a public parking garage of 450 to 500 spaces; and
do
Identification of a strategy and funding for a future comprehensive parking
study of the downtown area.
The City's property concept, whereby the City.will retain ownership and operation
of any public facilities or improvements constructed with public resources.
Cost to the City will be $8.7 million in capital investments. Potential funding
sources have been indicated in II.G. above; however, the final decisions
remain to be made.
Timin6 remains critical. Each of the three individual projects comprising the
Greater Galnsboro Area project faces time-sensitive concerns such as securing
other public or private financing, construction schedules and anticipated
opening dates. Endorsement of the status report establishes a clear
understanding of the City's commitments, which is needed to move the project
forward.
Bo
Co
Impact on economic and comrnunitv develonm .e~.t will be positive. Moving
forward with the plans of the three major projects will provide educational,
employment and housing opportunities to revitalize this pivotal area of the
City. The improvements will complement and enhance the improvements
made to the Hotel Roanoke and Conference Center, Wells Avenue and
Gainsboro Road.
Do not concur in referrin~ to the Actin~ City Manag~ ~nd Director of Finance for further
recommendations to City Council concerning specific actions, including identification of
funding sources, to carry out the City's invesUnent and property concepts, as outlined in
Alternative A.
Cost to the City will remain an issue. A decision not to endorse these concepts will
require that the City develop an alternative investment concept or property concept
or both.
Timin~ will become even more critical. Further delays may jeopardize the ability
of the three major projects to secure financing, meet construction schedules, and
open as anticipated.
3. Impact on economic and community development would be negative if further
Members of Council
Page 6
delays resulted in postponing or canceling the educational, employment and housing
opportunities to be provided by the three major projects.
V. Recommendation:
It is recommended that Council c0n~:ur with Altcrnativ, ~ which would refer to the Acting
City Manager and Director of Finance for further recommendations to City Council concerning
specific actions, including identification of funding sources, to carry out:
A. The City's investment concent of:
Bo
JDR:feb
C.'
1. Up to $3 million for public infrastructure;
2. Up to $700,000 toward the First Street Pedestrian Bridge;
3. Up to $5 million for a public parking garage of 450 to 500 spaces; and
4
Identification of a strategy and funding for a future comprehensive parking study
of the downtown area from the Catholic Church to Community Hospital.
The City's oronertv conce_ot of retaining ownership and operation of any public facilities
or improvements constructed with public resources.
Respectfully submitted,
~D.'c'~~itcMhi~ef~r
Acting Assistant City Manager
City Attorney
Director of Finance
Acting Director of Public Works
Director of Human Development
Chief, Economic Development
Chief, Planning and Community Development
Acting Budget Administrator
Office of Grants Compliance
Members, Downtown North Task Force
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 15, 1999
File #514
SANDRA H. EAK1N
Deputy City Clerk
James F. Douthat, Attorney
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Douthat:
I am enclosing copy of Ordinance No. 34450-090799 permanently vacating, discontinuing and
closing a portion of the southern end of Sixth Street, N. E., (Wenona Avenue). The abovereferenced
measure was adopted by the Council of the City of Roanoke on first reading on Monday, August 16,
1999, also adopted by the Council on second reading on Tuesday, September 7, 1999, and will be
in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Enclosure
pc:
Barbara N. Duerk, Chair, City Planning Commission, 2607 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
Estes Express Lines, 1512 Plantation Road, N. W., Roanoke, Virginia 24012
Estes Express Lines, c/o Andy Rice, P. O. Box 25612, Richmond, Virginia 23260
Engleby Electric, 1514 6th Street, N. E., Roanoke, Virginia 24012
Tire Centers, Inc., 300 N. Cleveland Massillon Road, Suite 200, Akron, Ohio 44333
James D. Ritchie, Sr., Acting City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Charles M. Huffine, City Engineer
Ronald L. Smith, Acting Building Commissioner
C:'~lyFil~'~-ptT.wpd
James F. Douthat, Attorney
September 15, 1999
Page 2
pc~
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
J. Tom Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
C:hMyFile~ept7.WlXt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34450-090799.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, Foot Levelers, Inc. filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by {}30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
August 16, 1999, after due and timely notice thereof as required by §30-14, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public fight-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public fight-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
A portion of the South end of Sixth Street, N.E. (Wenona Avenue) which
terminates in a cul-de-sac.
be, and is hereby permanently vacated, discontinued and closed, and that all fight and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the fight-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wi'res,
gas lines, telephone lines, and related facilities that may now be located in or across said
public fight-of-way, together with the fight of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such fight to include the fight to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or. easements to terminate upon the later abandonment of use or permanent
removal from the above-described public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the al~plication, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary.
ATTEST:
City Clerk.
H:\O R.D4~LOS\O.SAC-FOOTLEVELER~ '~
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-123(]
August 16, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject'
Application of Foot Levelers Inc., to close, discontinue and permanently
vacate a portion of the southerly terminus (cul-de-sac) of Sixth Street N.E.,
pursuant to Section 15.2-2006, of the Code of Virginia, and Section 30-14,
of the Code of the City of Roanoke (1979) as amended.
I. Background:
mo
Foot levelers Inc., is a local enterprise engaged in the manufacture oforthotic shoe
inserts. The firm is located at 518 Pocahontas Avenue N.E., in the Deanwood
Community Development area.
Building was constructed at this site in 1987 and manufacturing operations
commenced in 1988.
Co
Representatives of Foot Levelers Inc., have previously discussed building expansion
plans and the possibility of the subject street vacation with the City's Office of
Economic Development and Grants and the Department of Planning and Community
Development.
II. Current Situation:
Ao
Planning Commission reviewed the subject application at its regular meeting on
July 7, 1999. Department of Planning and Community Development received a letter
from Estes Trucking Lines on July 8, 1999, one day after the Commission's public
hearing. Letter stated that Estes Express Lines (attached) contends that sufficient
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of Council
Page 2
notice was not provided. Planning staffhas rechecked its records and has confirmed
that all abutting property owners were duly notified, as required by law. Proposed
closure will not deny this owner rear access to his property. Staff has contacted Estes
and is working with them to address their questions.
Bo
Applicant desires to expand the existing manufacturing operations of Foot Levelers
Inc., by enlarging and extending the existing building in a northerly direction for a
distance of approximately 127'. The applicant has indicated that this is the first phase
of a three phase expansion plan for the enterprise.
Long range plans of the company include two (2) additional building expansions on
the west side of the premises. The current need to expand along the northerly
building line is necessary for two reasons: (1) to facilitate the existing layout of the
company's manufacturing processes; and (2) to provide for the proper linkage of
these processes with the longer range future expansions to the west.
D°
The building expansion as currently proposed will, of course, overlap and extend into
the public right-of-way of the cul-de-sac area at the terminus of Sixth Street N.E.
The right-of-way for this cul-de-sac was originally dedicated from the tract of land
that is now occupied by Food Levelers, Inc.
Bo
Cul-de-sacs are circular areas provided at the terminus of public streets to provide
ample space and room for the turnaround movements of vehicular traffic. Non-
circular tm-around areas are also permitted under the provisions of the City Code.
Circular area of the cul-de-sac is 120 feet in diameter. Street surface and general
appearance of the cul-de-sac indicates that its use is minimal and infrequent.
Go
Applicant is requesting that a specific portion of the cul-de-sac area be closed and
vacated in order to provide the additional area needed for this building expansion.
Applicant, in mm, proposes to dedicate areas sufficient to provide for a re.~-
configuration of the right-of-way and pavement areas into the shape of a "T" turn-
around at the street terminus.
III. Issues:
Ao
B.
C.
D.
Impact on adjacent properties.
Traffic impact.
Utilities within the public right-of-way.
Creation of a dead end street.
Members of Council
Page 3
E. Land use.
F. Relationship to the Comprehensive plan.
IV. Alternatives:
Approve the applicant's request to close and vacate the described portion of Sixth
Street N.E., subject to certain conditions outlined in part V. of this report.
1. Impact on adjacent properties:
(a)
Area of the cul-de-sac as requested for vacation is adjacent to and
abuts only upon the property of the applicant.
(b)
The proposed "T" tumaround will provide adequate area for vehicular
turnaround and maneuvering movements.
2. Traffic impact:
(a)
Proposed closure, vacation and re-configuration of the cul-de-sac has
been reviewed and approved by the City's traffic engineer.
(b)
Closure and vacation will have no adverse impact on traffic or traffic
needs.
3. Utilities within the public right-of-way:
(a) City has a 12" inch sewer line in the public right-of-way.
(b)
American Power and Electric Company has utilities within the right-
of-way.
(c) Roanoke Gas Company has utilities within the right-of-way.
(d)
Appropriate easements will be retained for existing and necessary
utilities.
(e)
Cost of relocating any existing utility, drop-inlet, manhole, drain pipe
or any other related appurtenance should be charged to the applicant,
if the City agrees to vacate the described right-of-way.
Creation of a dead end street: Closure and vacation of the right-of-way will
not create a dead end street.
Members of Council
Page 4
o
Land use: Cul-de-sac is a fairly large paved area of land that is serving a
relatively limited and low volume traffic need. Reducing the paved area to a
more practical dimension in proportion to the needs of traffic at this location
would be an appropriate use of the land.
Relationship to the comprehensive plan: Request is consistent with the intent
of the comprehensive plan that available land should be used in the most
appropriate manner.
Deny the applicant's request to close and vacate the described portion of Sixth Street
N.E., subject to certain conditions outlined in part V of this report.
1. Impact on adjacent properties.: This would not be an issue.
2. Traffic impact. This would not be an issue.
3. Utilities in the public right-of-way. This would not be an issue.
4. Creation of a dead end street. This would not be an issue.
o
Land use. Land would remain in use as a circular tm-around. Building
expansion needs would not be met.
6. Relationship to the comprehensive plan. This would not be an issue.
Recommendation:
Planning Commission, by a vote of 6-0 (Mr. Butler absent) recommends that City Council
approve alternative A, thereby recommending that City Council approve the applicant's
request to close and vacate the described portion of Sixth Street N.E., subject to the
following conditions:
mo
The applicant shall submit to the Agent for the Planning Commission, receive
all required approvals of, and record with the Clerk of the Circuit Court for the City
of Roanoke, a subdivision plat, combining all properties which would otherwise be
landlocked by the requested closure, or otherwise disposing of the land within the
right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the
installation and maintenance of any and all existing utilities that may be located
within the right-of-way, and providing thereon for the dedication of land, sufficient
in size to provide for the construction of a public turn-around at the terminus of Sixth
Street, N.E.
Members of Council
Page 5
Bo
The applicant shall, upon meeting all other conditions to the granting of the
application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in said Clerks Office, indexing the
same in the name of the petitioner, and the names of any other parties in interest who
may so request, as grantees, and pay such fees and charges as are required by the
Clerk to effect such recordation.
C°
The applicant shall, upon a certified copy of this ordinance being recorded by the
Clerk of the Circuit Court of the City of Roanoke, Virginia, in said Clerk's Office,
file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
DJ
The applicant shall submit, and receive approval from the Agent to the planning
Commission of a plan and profile of the street to be constructed within the dedicated
right-of-way. Prior to the City's approval of the subdivision plat and the plan and
profile, the applicant shall file with the agent to the Planning Commission, a
subdivider's agreement in a form acceptable to the office of the City Attorney and
a performance guarantee in an amount deemed sufficient to by the Agent to provide
for the construction of the proposed street or portion thereof,
E°
If the above conditions have not been met within a period of twelve(12) months from
the date of the adoption of the ordinance effecting the described closure and vacation,
then said ordinance shall become null and void with no further action by City
Council being necessary.
Respectfully submitted,
Barbara N. D~erk,'Cl~/tin2nari'''' .... ",
Ro~oke City Plying Co~ission
ERT
attachments
cc: Assistant City Attorney
Attorney for the Applicant
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
['N RE: z
Application of Foot Levelers, Inc.
For vacation of the south end of Sixth Street
MEMBERS OF COUNCIL:
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF THE SOUTH END OF SIXTH
STREET, N.E. (WENONA AVENUE)
Foot Levelers, Inc. applies to have the southerly terminus of Sixth Street (Wenona
Avenue), in the City of Roanoke, Virginia, permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 1:5.1-354 and Section 30-14, Code of the City of Roanoke
(1979), as amended. The portion of this street to be vacated is more particularly described on the
plats attached as follows:
A portion of the South end of Sixth Street, N.E. (Wenona Avenue) which terminates in a
cul-de-sac with a 60 foot radius the located of which is shown on the copy of City of Roanoke
Appraisal Map No. 304 attached hereto as Exhibit A and the proposed configuration, as vacated,
is shown on Durrant Plat attached hereto as Exhibit B.
The grounds for this application are as follows:
1) The property to be vacated is presently part of a cul-de-sac at the southerly
terminus of Sixth Street, N.E. (Wenona Avenue).
2) Foot Levelers, Inc. desires to use the property to be vacated as the site for the
construction of an addition to the existing Foot Levelers, Inc. facility which has a current street
address of 518 Pocahontas Avenue, N.E., Roanoke, Virginia 24012-5725.
3) The property to be vacated is a portion of the Deanwood Community
Development Program as shov,~n on plat of Deanwood Community Development Program
Showing the Subdivision of 18.608 acres, Property of the City of Roanoke Redevelopment and
RKE# 05858~8.WPD
CTM: 03897600003-01
Housing Authority of record in Map Book I, Page 410 in the Clerk's Office of the Circuit Court
of the City of Roanoke, Virginia, a copy of which is attached hereto as Exhibit C.
4) The property to be vacated was a part of the property now owned by Foot
Levelers, Inc. which was dedicated as part of the cul-de-sac terminating Sixth Street, N.E.
(Wenona Avenue) in the plat of the Deanwood Community Development Program (Exhibit C).
5) The exch~ge o_fp~rop~_ rty with the City of Roanoke evidenced by Exhibit B will
continue the unrestricted turnaround at the southerly terminus of Sixth Street N.E. (Wenona
Avenue) by the reconfiguration of the terminus of the street and the elimination of the cul-de-sac
configuration and conveyance of the vacated property to Foot Levelers, Inc. will allow Foot
Levelers to double the size of its facility.
WHEREFORE, Foot Levelers, Inc. respectfully requests the above-described street be
vacated by the Council of the City of Roanoke, Virginia, as shown in the Durrant Plat attached as
Exhibit B in accordance with Virginia Code Section 15.10364 and Section 30-14, Code of the
City of Roanoke (1979), as amended.
FOO /I~VELERS, INC.
Its: - F'~ :
DATE
James F. Douthat, Esq. Bar No. I 191
WOODS, ROGERS & HAZLEGROVE, P.L.C.
Dominion Tower, Suite 1400
10 South Jefferson Street
P.O. Box 14125
Roanoke, VA 24038-4125
(540) 983-7600
RKE4 0585808.W1~)
C/M: 03897600003..01
SUBJECT PROPERTY
'--'~-'tr
I I I I
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SITE PLAN
:SCALE, l°-tOI)'-O-
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IIlaI ILL II, N I~ MSl lll[~I#l$, !0 Ill,
CITY M I ! MO IlOIJilliG IFf
DEANWO00 CoMMUNn'Y
PROPERTY OWNERS AFFECTED BY THE PROPOSED STREET CLOSING:
Estes Express Lines
1512 Plantation Road
Roanoke, VA 24012
ID# 3041001
Engleby Electric
1514 6t~ Street NE
Roanoke, VA 24012
ID# 3041005 & 3041008
Street portion to
be va6ated
Area to be dedicated to City
I
1.52',.0
~o PROPOSED BUILDING
.I
!
PROPO~D STREET
RECONFICURAnON
II I
tt LINE OF EXISI1NG
II I
t~/" CUL DE SAC
ti I
PROPO~D LOADING
DOCK LOCATION
PROP~D PARrdNG
LOT EXPANSION
fPocahontas Avenue N.E.
· ~ I° · ~0'--~* --
I
I
I
I
MAP A
General Office:
3901 West Broad Street
Richmond, VA 23230-3962
Mailing Address:
P.O. Box 25612
Richmond, VA 23260-5612
Phone: 804/353-1900
Fax: 804/353-8001
www. estes-express,com
An ExpressLINK Carrier
EXPRESS LINES
July 7, 1999
Mrs. Barbara N. Duerk, Chairman
and Members of the Planning Commission
Roanoke, Virginia
Re~
Application of Foot Levelers Inc., to close, discontinue and permanently
vacate a portion of the southerly terminus (cul-de-sac) of Sixth Street
N.E. pursuant to Section 15.2-2006, of the Code of Virginia, and
Section 30-14, of the code of the City of Roanoke (1979) as amended
Dear Members of the Commission:
As adjacent landowners of the. affected cul-de-sac referenced above, we were
contacted by a representative of Foot Levelers to inform us that they planned
to have part of the cul-de-sac deeded into their name in order to meet city
required setback lines once they expanded their facility. VVhen we asked Foot
Levelers for additional information detailing their plans, we were told their
attorney had all the informatiOn and Unfortunately, they had nothing they could
send us.
We then contacted the Roanoke City Planning Office and requested
information so we could get a full understanding of the proposed changes to
the cul-de-sac. We were told that the application and staff report would not be
made available to the public until July 6, 1999; the day before the scheduled
hearing.
Once we actually received a copy of the drawings showing the proposed
expansion, we discovered that the building will extend into the cul-de-sac and
that the entire cul-de-sac is affected. This is not what Foot Levelers told us
would occur.
Estes appreciates the City's willingness to work with landowners and find ways
to allow businesses to grow and prosper, but we feel we should have been
made aware of the proposed changes in a timelier manner. How could
we possibly be expected to carefully review the impact on our property when
details about the proposed change to the cul-de-sac were not made public
until 24 hours before the public hearing?
The staff report states that the "area of the cul-de-sac as requested for
vacation is adjacent to and abuts only upon the property of the applicant." The
cul-de-sac is also adjacent to and abuts our property. We were not contacted
by the City of Roanoke to determine if the proposed change had any impact
on us, so how can the City say them is no impact on any other landowners?
We feel this statement is misleading because the changes would impact us if
we decided to route any of our traffic through a rear entrance to the facility.
This is a possibility that has been considered by Estes due to our growth on
this site.
We do not object to the proposed changes in the cul-de-sac, but we do object
to how this case was handled and that information was not made available to
us in a timely fashion. If we had objected to the changes, there would not
have been time to put together our plan of action in time for the public hearing
and we hope that is not the city's reasoning behind delaying distribution of
pertinent information.
Sincerely,
Property Asset Manager
AJM/cew
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I~ 1536
. Telephone: (540) 853-2'541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
James F. Douthat, Attorney
Woods, Rogers & Hazlegrove, P. L. C.
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Douthat:
July 29, 1999
File #514
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, August 16, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Foot Levelers, Inc., that a
portion of the southern end of Sixth Street, N. E., (Wenona Avenue), be permanently vacated,
discontinued and closed.
For your information, I am enclosing copy of a notice of the public heating, an Ordinance and a
report of the City Planning Commission with regard to the matter. Please review the documents and
if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the Department
of Planning and Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the August 16 public
bearing. Failure to appear could result in a deferral of the.matter until a later date.
Sincerely, ~~o~.~--
Mary
City Clerk
MFP:lo
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 29, 1999
File//514
Estes Express Lines
c/o Andy Rice
Estes Express Lines
Tire Centers, Inc.
Engleby Electric
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, August 16, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Foot Levelers, Inc., that a
portion of the southern end of Sixth Street, N. E., (Wenona Avenue), be permanently vacated,
discontinued and closed.
The City Planning Commission has recommended approval of the request. If you would like to
receive a copy of the City Planning Commission's report, please call the City Clerk's Office at 853-
2541.
This letter is provided for your information as an interested property owner and/or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
AD Number: 1209315
Publisher's Fee $121.72
RECEIVED
CITY CLERKS OFFiC[
AUG 16 A8:23
Woods, Rogers, Hazlegrove
P.O. Box 14125
Roanoke, Virginia 24038
Attn: James Douthat
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
July 29, 1999
August 5, 1999
FULL RUN
FULL RUN
Witness, this 10th day of August, 1999
1999, at ?.-~ p.m., or as soofl
~Jroeffer as b matter mey
be he~d, iff the Council Cham.
215 Chumh Avenue, S.W., on
an al~l~aUon to permanent~
e, to the extent me
ha~ an k~al ktter~t in
A P°~h~n of the South efld of
lxth ~eet, N.£. (Wenona
venue) which te~rnlftatms In a
mnMfabde fix puffilc
All I~rtle~ In Interest may
under my hand this 29th
of Jdy, 1999.
.
(Authorized ~gn~t~ure) '
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, August
16, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to
permanently abandon, vacate, discontinue and close, to the extent the City has any legal
interest in said public right-of-way, the following public right-of-way:
A portion of the South end of Sixth Street, N.E. (Wenona Avenue) which
terminates in a cul-de-sac.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 29th day of ,~u]_y
,19 99.
Mary F. Parker, City Clerk.
H:\NOTICEhNSAC-FOOT-LEVELERS
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF:
Foot Levelers, Inc., for a portion of 6th Street, N.E.
)AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 28th day of June, 1999, notices ora public hearing to be held on
the 7th day of July, 1999, on the street/alley closure request captioned above to the owner or agent
of the parcels listed below at their last known address:
Parcel Owner's Name Mailing Address
3041101
Estes Express Lines
c/o Andy Rice
P. O. Box 25612
Richmond, VA23260
Estes Express Lines
1512 Plantation Road
Roanoke, VA 24012
3041007
Tire Centers, Inc.
300 N. Cleveland Massillon
Road, Suite 200
Akron, OH 44333
3043004 Petitioner
3041008
Engleby Electric
Martha Pace Franklin
1514 6th Street, NE
Roanoke, VA 24012
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 28th day °f June' 1999.~.,._~ ~/10/~~ ~ lqot~y Public /
My Commission expires: dL~ J//, /t~7¢
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN: :'..i:~ ': ')
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
July 7, 1999, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S.W. on the following:
Request from Foot Levelers, Inc., represented by James F. Douthat, attorney, that the south
end of Sixth Street, N.E., (formerly known as Wenona Avenue) and shown on Appraisal
Map No. 304, be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, June 22, 1999 and June 29, 1999
Please bill:
James F. Douthat, Attorney
Woods, Rogers & Hazlegrove, PLC
P. O. Box 14125
Roanoke, VA 24038-4125
(540) 983-7653
and send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 8, 1999
File #514
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from James F. Douthat, Attorney, representing Foot Levelers, Inc.,
requesting that a portion of the southern end of Sixth Street, N. E., (VVenona Avenue), be
permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
James F. Douthat, Attorney, Woods, Rogers & Hazlegrove, P.L.C.,
Tower, Suite 1400, Roanoke, Virginia 24038-4125
Evelyn $. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
Dominion
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 15, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, A_heron & Agee
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 34451-090799 rezoning a 0.43 acre tract of land located at
5416 Airport Road, N. W., identified as Official Tax No. 6640108, from RS-3, Residential Single-
Family District, to C-l, Office District. The abovereferenced measure was adopted by the Council
of the City of Roanoke on first reading on Monday, August 16, 1999, also adopted by the Council
on second reading on Tuesday, September 7, 1999, and will be in full force and effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Enclosure
pc:
A & M Enterprises, LP, c/o Geoffrey M. Ottaway, P. O. BOX 7424, Roanoke, Virginia 24019
Kippen Properties, LP, 3120 Annandale Road, Durham, North Carolina 27705
C & P Telephone Company, 3011 Hungary Spring Road, Richmond, Virginia 23261
Ms. Myrtle V. Turner, P. O. Box 7141, Roanoke, Virginia 24019
Ms. Stella Good, 5315 Airport Road, Roanoke, Virginia 24012
Barbara N. Duerk, Chair, City Planning Commission, 2607 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
James D. Ritchie, Sr., Acting City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
C:'6MyFiles~sept7. wpd
Edward A. Natt, Attorney
September 15, 1999
Page 2
p¢~
Robert K. Bengtson, Acting Director, Public Works
Charles M. Huffine, City Engineer
Ronald L. Smith, Acting Building Commissioner
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Edward R. Tucker, City Planner
Martha P. Franklin, Secretary, City Planning Commission
C:~dyFiles~sept7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34451-090799.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No.664, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City.
WHEREAS, Donald F. Lopez and Rebecca B. Lopez have made application to the
Council of the City of Roanoke to have the hereinafter described property rezoned from RS-
3, Residential Single-Family Dislxict, to C-l, Office District; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on August 16, 1999, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council _by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 664 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
A parcel of land containing 0.43-acre, commonly known as 5416 Airport Road, N.W.,
and designated on Sheet No. 664 of the Sectional 1976 Zone Map, City of Roanoke, as
Official Tax No. 6640108, be, and is hereby rezoned from RS-3, Residential Single-Family
District, to C- 1, Office District, as set forth in the Amended Petition filed in the Office of the
City Clerk on July l, 1999, and that Sheet No. 664 of the Zone Map be changed in this
respect.
ATTEST:
City Clerk.
H:\O RD- R~'~O- REZ*LOP~.Z
Roanoke City Department of Planning
and Community Development
r Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
~ .... (540) 853-2344 (Fax) 853-123(]
August 16, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
Request from Donald F. Lopez and Rebecca B. Lopez represented by Edward
A. Natt, Attorney, that property located at 5416 Airport Road, N.W.,
designated as Official Tax No. 6640108, be rezoned from RS-3, Single
Family Residential District, to C-l, Office District.
I. Background:
Initial petition to rezone from RS-3 to C-1 was filed on 6/8/99. Amended petition to
rezone was filed on 7/1/99.
B. Purpose of the rezoning is to provide office space for an insurance business.
Existing zoning ordinance provides for the rezoning of less than two acres to C-l,
Office Commercial district when properties abut an existing industrial district or
other commercial district. (Normally two acres is the standard'for creating a
different zoning district.)
Planning Commission public hearir~g was held on July 7, 1999. There was no one
present to object to the proposed rezoning. Mr. Ed Natt, attorney, discussed the
proposed rezoning request.
II. Issues:
mo
Zoning of subject property is RS-3. Adjacent property to the north is zoned LM,
Light Manufacturing District. Property across the street is in Roanoke County and is
zoned commercial and multifamily. While adjacent property to the south is also
zoned RS-3, C-2 General Commercial zoning is located approximately 500 feet to
the south of the property.
Bo
Land use of the property is currently a single family houseJ Land uses of
surrounding properties are a combination of residential houses and businesses (rental
cars, telephone office, shopping center).
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of City Council
Page 2
Co
Traffic access is proposed fi.om Airport Road, a major transportation corridor serving
both the residential and commercial areas in this part of the City.
Do
Neighborhood is part of Williamson Road and is served by the Williamson Road
Action Forum.
Area has been targeted for future industrial development because of its proximity to
the airport and access to major traffic corridors (i.e. Williamson Road, Hershberger
Road, Peters Creek Road). Area was included as part of the Industrial Development
Strategy Map in Roanoke Vision.
F. Comprehensive Plan recommend.q:
Commercial, industrial, and residential growth and development should be
encouraged through public and private actions to ensure a strong and
diversified economic base and employment oppommities for all Roanoke's
citizens.
Development of new or existing commercial and industrial areas should be
carefully planned and designed to promote quality development and good
land use.
Neighborhood character and environmental quality should be protected.
Possible changes in land use or new development in or near residential areas
should be carefully evaluated and designed to conserve and enhance
neighborhood quality.
III. Altematives:
A. City Council approve the rezoning request.
Zoning is changed fi.om RS-3 to C-1. Zoning is more compatible with the
future goals for industrial development in this area.
Land use can be office commercial, residential, or other permitted land uses
in the C-1 zone. Uses are more consistent with furore development goals for
this area.
o
Traffic access fi.om Airport Road for the proposed office use is acceptable for
transportation management.
Neighborhood organization has been notified of this rezoning request. No
comments have been received.
Members of City Council
Page 3
Future development of subject area for industrial purposes still is an
attainable goal. Development in the interim for light commercial is
reasonable.
6. Comprehensive Plan could be followed.
B. City Council deny the rezoning request,
1. Zoning of the subject property remains RS-3.
Land use of the property_ is limited to single family residential or those uses
permitted in the RS-3 district.
3. Traffic access from Airport Road is unchanged.
4. Neighborhood is not affected by additional commercial use.q.
o
Industrial development goal for the area still could be achieved at a later time
in a more comprehensive manner.
6. Comprehensive Plan could be followed:
IV. Recommendation:
Planning Commission, by a vote of 6-0 (Mr. Butler absent) recommends approval of the
rezoning request. Subject property is adjacent to an industrially zoned property and is
located in a mixed commercial-industrial area. Although there are other residential
structures in the immediate area, the City's Comprehensive Plan targets the area for future
industrial development and the rezoning to C-1 would be consistent with this desired future
development goal.
ESL
attachments
cc: Assistant City Attorney
Attorney for the Petitioner
Respectfully submitted,
Barbara N. Duerk, Chairman
Roanoke City Planning Commission
~5TERHDUDT, FERBUSON,
HATT, AHERD# & AI~£E
ATTn R N EYS -AT- LAW
RDANDKE, VIRGINIA
24DIS-1699
AMENDED PETITION TO REZONE
IN THE COLTNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of a parcel of land containing 0.43 acre, designated as Tax Map No.
6640108, known as 5416 Airport Road, N.W., from residential zoning district RS-3 to
zoning district C-1 Office District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioners, Donald F. Lopez and Rebecca B. Lopez, are the contract purchasers of
land in the City of Roanoke containing 0.43 acre, more or less, located at 5416 Airport Road,
N.W. (Tax Map No. 6640108), said tract being currently zoned Residential district RS-3. A
map of the property to be rezoned is attached as Exhibit ~1 ".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said property be rezoned from Residential district RS-3 to Office C-1
for the purpose of utilizing the existing structure on the property as an office for an insurance
business.
The Petitioners believe the rezoning of said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will enable the
use of a parcel of land located on Airport Road to be used for general commercial purposes as
other properties in the area are so utilized.
Attached as Exhibit "2" is a plat of the property showing the existing structure which will
be utilized.
Attached as Exhibit "3" is a legal description of the subject property.
Attached as Exhibit "4" are the names, addresses and tax numbers of the owners or
TERHDUDT, FERGUSON,
ATT, ANERON & AGEE
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24018-~699
owners of all lots or property immediately adjacent to immediately across a street or road from
the property to be rezoned.
WHEREFORE, the Petitioners request that the above described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 50 day of June, 1999.
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB//1104
Z:\WPSO\CAROL\ZONING\LOPEZ.PET:Laf06/30/99
DONALD F. LOPEZ
REBECCA B. LOPEZ
OF COUNSEL
'2'
P4 Itcl~'l lit.C
G64017-0
I~STERHrtUDT, FER[~USDN,
NATT. AH£RDN & ABEE
A*'~'T O R FI £Y5 -AT- LAW
RDANDI~E, VIREINIA
24DIBo1&g9
EXHIBIT "3"
BEGINNING at a point on the westerly side of Virginia
Secondary Route 118 (Airport Road) at the southeast
corner of a 5 acre parcel now or previously owned by
Bart Galbraith, thence leaving Airport Road, S. 52° 17'
W. 165 feet to a point; thence S. 37° 43' E. 112.5 feet
to a point; thence S. 52° 17' E. 165 feet to a point on
the westerly side of Airport Road; thence with the same
N. 37° 43' W. 112.5 feet to the point and place of
BEGINNING.
r'ISTERHDU DT, FERr-u$ONo
NATT, AH£RDN & Ar:-EE
A'I'T D R N £Y$-AT-LAW
RDANDKE, 'VIRGINIA
24D18-1~99
Exhibit "4"
Address of Subject Property:
Applicant's Name:
5416 Airport Road, N.W.
Roanoke, Virginia 24012
Donald F. Lopez and
Rebecca B. Lopez
ADJOINING PROPERTY OWNERS
This list as follows are those property owners who own property
beside, behind or across the street from the subject prouerty
noted above:
City Official Tax Number
6640109
Owner's Name and Mailinq Addres~
A & M Enterprises, LP
c/o Geoffrey M. Ottaway
P. O. Box 7427
Roanoke, VA 24019
6640112
A & M Enterprises, LLC
c/o Geoffrey M. Ottaway
P. O. Box 7427
Roanoke, VA 24019
6640107
Kippen Properties, L.P.
3120 Annandale Road
Durham, NC 27705
County Official Tax Number
38.14-1-6
Owner's Name and Maitinq Address
C & P Telephone Company
3011 Hungary Spring Road
Richmond, VA 23261
38.14-1-7
Myrtle V. Turner
P.O. Box 7141
Roanoke, VA 24019
38.14-1-8
Stella Goode
5315 Airport Road
Roanoke, VA 24012
Z: \I./P50\CAROL \ZON 114G\LOPEZ .APO: t af06/08/99
!
Proposed Rezoning
RS-3 to C-1 conditional
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 29, 1999
File #51
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
SANDRA H. EAKIN
Deputy City Clerk
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, August 16, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Mr. and Mrs. Donald F.
Lopez that a 0.43 acre tract of land located at 5416 Airport Road, N. W., identified as Official Tax
No. 6640108, be rezoned from RS-3, Residential Single-Family District, to C-l, Office District.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a
report of the City Planning Commission with regard to the matter. Please review the documents and
if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the Departrg. ent
of Planning and Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the August 16 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely, p~
City Clerk
MFP:lo
Enclosure
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 29, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
A & M Enterprises, L. P.
c/o Mr. Geoffrey M. Ottaway
Ms. Myrtle V. Turner
Kippen Properties, L. P.
C & P Telephone Company
Ms. Stella Good
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, August 16, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Mr. and Mrs. Donald F.
Lopez that a 0.43 acre tract of land located at 5416 Airport Road, N. W., identified as Official Tax
No. 6640108, be rezoned from RS-3, Residential Single-Family District, to C-l, Office District.
The City Planning Commission has recommended approval of the request. If you would like to
receive a copy of the City Planning Commission's report, please call the City Clerk's Office at 853-
2541.
This letter is provided for your information as an interested property owner and/or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely, /1~.~,,~-~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
AD Number: 1209354
Publisher's Fee $125.30
RECEIVED
CITY CLERKS urr
1111616 A8:24
Osterhoudt, Ferguson
P.O. Box 20068
Roanoke, Virginia 24018
Ed Natt
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
July 29, 1999
August 5, 1999
FULL RUN
FULL RUN
Witness, this 10th day of August, 1999
(1979), as amended, the Court-
cll of the Ci~ of Roanoke
hold a Public Headn~ on
day, August 16, 1999, at 7:00
p.m., in the Council Chm~er in
the MunlclpsI Building, 2~,
Chun~h Ave~Je, $.W.~ Mi ~he
question of rezoning from
RS-3, Residential Single-
Fm~ily Dtsuict, to C-1, Office
A pa~cel of land containing
5416 Airport Road, N.W., and
detonated as or.MI Tm No.
6640Z08.
A coPY of this ~1
able for punic inspec~on in the
456, Municipal Building. All
parUe~ in interest may appear
GIVEN under my hand ~ls 2~th
Ma~/~. I~ Cay C~e~
( .~uth-'~orizedh3ign/~tt~r'~ )
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, August 16, 1999, at 7:00 p.m., in the Council Chamber in the Municipal Building,
215 Church Avenue, S.W., on the question ofrezoning from RS-3, Residential Single-Family
District, to C-1, Office District, the following property:
A parcel of land containing 0.43-acre, commonly known as 5416 Airport
Road, N.W., and designated as Official Tax No. 6640108.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 29tlday of July ,1999.
Mary F. Parker, City Clerk.
H:\NOTICELN-RaEZ-LOPEZ
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 ~ 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 8, 1999
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an Amended Petition received in the City Clerk's Office on July 1,
1999, from Edward A. Natt, Attorney, representing Mr. and Mrs. Donald F. Lopez,
requesting that a 0.43 acre tract of land located at 5416 Airport Road, N. W., identified as
Official Tax No. 6640108, be rezoned from RS-3, Residential Single-Family District, to C-1,
Office District, which Amended Petition removes the proffered condition for rezoning
previously submitted with the original request.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, P. O. Box
20068, Roanoke, Virginia 24018-0007
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
CHARLES H. OSTERhOUDT
MICHAEL S. FERGUSON
EDWARD A. NATT
MICHAEL J. AHERON
G. STEVEN AGEE
MARK D. KIDD
H~RISTEN I<ONRAD .JOHNSTONE
LAW OFFICES
OSTERHOLIDT, FERGUSON, NATT,
A PKOFE$SIONAL COKPOR. ATION
'9'9 ELECTRIC ROAD. SUITE
P, O. BOX 20068
R. OANOK E, VI R. GIN lA
24018-0007
June 30, 1999
TELEPHONE
540-774-1197
FAX NO.
540-774-096
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
215 Church Avenue, S.W.
Room 456, Municipal Building
Roanoke, VA 24011-1536
HAND-DELIVERED
RE:
Rezoning of a parcel of land containing 0.43 acre,
designated as Tax Map No. 6640108, known as 5416 Airport
Road, N.W., from residential zoning district RS-3 to
zoning district C-1 Office District - Donald F. and
Rebecca B. Lopez
Dear Mary:
Enclosed please find the Amended Petition to Rezone in the
above matter. At the request of the Planning Department, I have
removed the proffered condition from this rezoning request.
I am providing a copy of the Petition to the Planning
Department.
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
Edward A. Natt _____
EAN/csb
Enclosure
pc:
Evelyn S. Lander, Secretary
Architectural Review Board
CITY OF ROANOKE
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
HAND-DELIVERED
Mr. and Mrs. Donald F. Lopez
128 Pippin Street
Roanoke, VA 24019-7329
DSTERHOUDT, I:ERGU5ONo
NATT, AHERDN & ABEE
ATTO R N EYG -AT* LAW
ROANOKE, VIRGINIA
~4018-1699
AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROAN~F.; vmGiNi~
IN RE:
Rezoning of a parcel of land containing 0.43 acre, designated as Tax Map No.
6640108, known as 5416 Airport Road, N.W., from residential zoning district RS-3 to
zoning district C-1 Office District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioners, Donald F. Lopez and Rebecca B. Lopez, are the contract purchasers of
land in the City of Roanoke containing 0.43 acre, more or less, located at 5416 Airport Road,
N.W. (Tax Map No. 6640108), said tract being currently zoned Residential district RS-3. A
map of the property to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said property be rezoned from Residential district RS-3 to Office C-1
for the purpose of utilizing the existing structure on the property as an office for an insurance
business.
The Petitioners believe the rezoning of said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will enable the
use of a parcel of land located on Airport Road to be used for general commercial purposes as
other properties in the area are so utilized.
Attached as Exhibit "2" is a plat of the property showing the existing structure which will
be utilized.
Attached as Exhibit "3" is a legal description of the subject property.
Attached as Exhibit "4" are the names, addresses and tax numbers of the owners or
OSTERHOUDT, FERGusrIN,
NATT, AHERDN & AGEE
ATTO R N EYS-AT-LAW
RDANrIKE, VIRGINIA
24018-1699
owners of all lots or property immediately adjacem to immediately across a street or road from
the property to be rezoned.
WHEREFORE, the Petitioners request that the above described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 50 day of June, 1999.
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
Z:\WPSO\CAROL\ZONING\LOPEZ.PET:taf06/30/99
DONALD F. LOPEZ
REBECCA B. LOPEZ
OF COUNSEL
2
~0 'd
Exhibit "1"
&0:60
666~-60-NR£
Exhibit "2"
OSTERHDUDT, FERGUSDN,
NATT, AHERDN & ABEE
ATTDRNEYS-AT-LAW
RDANDK£, VIRGINIA
2401B-1699
EXHIBIT "3"
BEGINNING at a point on the westerly side of Virginia
Secondary Route 118 (Airport Road) at the southeast
corner of a 5 acre parcel now or previously owned by
Bart Galbraith, thence leaving Airport Road, S. 52° 17'
W. 165 feet to a point; thence S. 37° 43' E. 112.5 feet
to a point; thence S. 52° 17' E. 165 feet to a point on
the westerly side of Airport Road; thence with the same
N. 37° 43' W. 112.5 feet to the point and place of
BEGINNING.
DSTERHrlUDT, FERGUSDN,
NATT, AHERDN & AGEE
ATT/'1 R N Ir YG -AT- LAW
RDANDK£, VIRGINIA
24DiB-1699
Exhibit "4"
Address of Subject Property:
Applicant's Name:
5416 Airport Road, N.W.
Roanoke, Virginia 24012
Donald F. Lopez and
Rebecca B. Lopez
ADJOINING PROPERTY OWNERS
This list as follows are those property owners who own property
beside, behind or across the street from the subject property
noted above:
City official Tax Number
6640109
6640112
6640107
County Official Tax Number
38.14-1-6
38.14-1-7
38.14-1-8
Owner's Name and Mailinq Addres~
A & M Enterprises, LP
c/o Geoffrey M. Ottaway
P. O. Box 7427
Roanoke, VA 24019
A & M Enterprises, LLC
c/o Geoffrey M. Ottaway
P. O. Box 7427
Roanoke, VA 24019
Kippen Properties, L.P.
3120 Annandale Road
Durham, NC 27705
Owner's Name and Mailinq Addrese
C & P Telephone Company
3011 Hungary Spring Road
Richmond, VA 23261
Myrtle V. Turner
P.O. Box 7141
Roanoke, VA 24019
Stella Goode
5315 Airport Road
Roanoke, VA 24012
Z: \I4P50\CAROL \ZON I NG\LOPEZ. APO: L a f06/08/99
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Request Donald F. and Rebecca B. Lopez for property located at 5416 )
Airport Road, N.W., Tax No. 6640108, from RS-3 to C-l, conditional )AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 28th day of June, 1999, notices of a public hearing to be held on
the 7th day of July, 1999, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
6640109
6640112
6640107
County
County
Owner's Name
A & M Enterprises, LP
c/o Geoffrey M. Ottaway
Kippen Properties, LP
C & P Telephone Co.
Myrtle V. Turner
County Stella Good
· ! Martha Pace'Franklin
Mailing Address
P. O. Box 7427
Roanoke, VA 24019
3120 Annandale Road
Durham, NC 27705
3011 Hungary Spring Road
Richmond, VA 23261
P. O. Box 7141
Roanoke, VA 24019
5315 Airport Road
Roanoke, VA 24012
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 28th day of June, 1999.
Notary Public~ - '7
My Commission expires: ~~, ~/; /(~ q
NOTICE OF PUBLIC HEARING BEFORE !THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN: ~ ::i .
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
July 7, 1999, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S.W. on the following:
Request from Donald F. Lopez and Rebecca B. Lopez represented by Edward A. Natt,
attorney, that property located at 5416 Airport Road, N.W., designated as Official Tax No.
6640108, be rezoned from RS-3, Single Family Residential District, to C-l, Office District,
subject to certain conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, June 22, 1999 and June 29, 1999
Please biH:
Edward A. Natt, Esquire
Osterhoudt, Ferguson, Natt, Aheron & Agee, PC
1919 Electric Road, S.W.
Roanoke, VA 24018
(540) 774-1197
and send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 16,1999
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from Edward A. Natt, Attorney, representing Mr. and Mrs.
Donald F. Lopez, requesting that a 0.43 acre tract of land located at 5416 Airport Road,
N. W., identified as Official Tax No. 6640108, be rezoned from RS-3, Residential Single-
Family District, to C-1, Office District, subject to certain conditions proffered by the
petitioners.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, ^heron & Agee, P. O. Box
20068, Roanoke, Virginia 24018-0007
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Steven J. Talevi, Assistant City Attorney
JUN-i6-19~9 10:~ ~STERHOutT FERGv~ON NATtO 105~0 ??~00961 P.0~/0~
I'0~0 ELECTRIC ROAD. SUITE I
R. OAN O ICE, VIRGINIA
June 16, 1999
Ms. banelle Otey
City Clerk's Office
&56 Municipal Bldg.
215 Church Avenue, Sw
Roanoke, VA 24011
Re:
Donald F. and Rebecca B. Lopez
Residential zoning district RS-3 to zoning district C-1 Office
District
Dear Lanelle:
Pursuant to our telephone conversation, enclosed please find
a revised first page of the Petition to Rezone for the above
referenced matter.
with best personal regards, I am,
Very truly yours,
Edward A. Natt
EAN/la£
Enclosure
cc: MS. Martha Franklin
TOTAL P.02
JUN-16-1999 10:19 10540 99400961 96~ P.02
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 15, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Daniel F. Layman, Jr., Attomey
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
I am enclosing copy of Ordinance No. 34452-090799 rezoning a tract of land located on the north
side of Fugate Road, N. E., being the rear 79 feet of a lot identified as Official Tax No. 3101007,
from RM-1, Residential Multi-Family District, Low Density District, to C-2, General Commercial
District. The abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, August 16, 1999, also adopted by the Council on second reading on Tuesday,
September 7, 1999, and will be in full force and effect ten days following the date of its second
reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:js
Enclosure
pc:
Southland Corporation, P. O. Box 719 RE17826, Dallas, Texas 75221
Mr. Harry R. Shumate, Jr., 148 Frontier Road, N. E., Roanoke, Virignia 24012
Mr. Robert Blanton, Mr. John Blanton, Ms. Linda Blanton, P. O. Box 32, Fincastle, Virginia
24090
Ms. Elizabeth T. Bowles, P. O. Box 32, Fincastle, Virginia 24090
Mr. Jeffrey T. Bowles, P. O. Box 121, Fincastle, Virginia 24090
Commercial Distributors, Inc., c/o Southern Manor, 3008 Williamson Road, N. E., Roanoke,
Virginia 24012
Barbara N. Duerk, Chair, City Planning Commission, 2607 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
James D. Ritchie, Sr., Acting City Manager
C:hMyFil~Xsq~t7.wpd
Daniel F. Layman, Jr., Attorney
September 15, 1999
Page 2
pc~
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Charles M. Huffine, City Engineer
Ronald L. Smith, Acting Building Commissioner
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Edward R. Tucker, City Planner
Martha P. Franklin, Secretary, City Planning Commission
C:XMyFile~scptT.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34452-090799.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 310, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City.
WHEREAS, Edward C. Park, III, Gustavis G. Lovell, and Dealie S. Lovell, have
made application to the Council of the City of Roanoke to have the hereinafter described
property rezoned fxom RM- 1, Residential Multi-Family District, to C-2, General Commercial
District; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, &nd
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on August 16, 1999, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 310 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
A tract of land located on the North side of Fugate Road, N.E., being the rear 79 feet
of Official Tax No. 3101007, and designated on Sheet No. 310 of the Sectional 1976 Zone
Map, City of Roanoke, as Official Tax No. 3101007, be, and is hereby rezoned from RM-1,
Residential Multi-Family District, to C-2, General Commercial District, pursuant to the
Second Amended Petition filed in the Office of the City Clerk on July 8, 1999, and that Sheet
No. 310 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H: \O RD- RF~'~O- PARK-LOVP.,LL
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
August 16, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Edward C. Park, III, Gustavis G. Lovell, and Dealie S. Lovell,
to rezone a tract of land located on the north side of Fugate Road N.E., being
the rear 79 feet of Official Tax No. 3101007, from Residential Multi-Family
(RM-2) to Commercial Retail (C-2) District, such rezoning to be subject to
certain conditions proffered by the petitioner.
I. Background:
Ao
Property_ requested for rezoning is located on the north side of Fugate Road at a
distance of approximately 130 feet from the intersection of Williamson Road and
Fugate Road N.E., (see attached Map A).
Tax parcel no. 3101007, is shown on the City's official tax maps as having an overall
length of 238.35 feet and an overall .average width of approximately 90 feet.
Co
Portion of tax parcel 3101007, as requested for rezoning is a rear portion of the parcel
having an area that is 79' feet in length and approximately 89' feet in width, being
bounded on the east by the existing C-2 / RM- 1, zoning district boundary line and on
the west by the westerly property line of tax parcel 3101029.
Do
Front portion of tax parcel no. 3101007, which is zoned for commercial retail (C-2)
uses, is currently occupied by an existing principal building that is used for retail
purposes as an antique shop (3005 Williamson Rd.).
mo
Accessory_ buildings are located at the rear of this principal building (antique shop).
A small wood frame building is located directly behind the principal building, and
a slightly larger wood frame building is located further back, at or near the middle
section of tax parcel no. 3101007 (see attached Map B).
Fo
Zoning district boundary_ separating the commercial (C-2) retail district from the
residential multi-family (RM-2) district extends through the middle section of Tax
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of City Council
Page 2
No.3101007. The zoning district boundary_ also extends through the accessory_
building located in this area of the parcel.
Go
Accessory building is thus subject by division, to both commercial retail (C-2) and
residential multi-family (RM-1) regulations.
II. Current situation:
Planning Commission reviewed the application at its regular meeting of July 7, 1999.
Mr. Mike Golden (3012 Kennedy Street) appeared before the Commission and
commented on the physical condition of the property (high, uncut grass, storage yard
for wrecked vehicles). He also noted his concern that the area would be used as
another junk yard. Mrs. Lander, Agent, also voiced concern about possible
resubdivision of the property and Mr. Layman proffered that there would be no future
subdivision.
Bo
Second amended petition was submitted on July 8, 1999, Petitioner proffered the
following conditions:
The property will be used only for one or more of the following: automobile
accessory sales with related installation; automobile cleaning facility; and/or
automobile repair establishment (but not painting or body shop).
2. There will be no further subdivision of the property.
III. Issues:
IV.
B.
C.
D.
E.
Need and justification for the rezoning.
Effect on surrounding properties.
Traffic impact.
Land use:
Relationship to the comprehensive plan.
Alternatives:
Ao
Approve the applicant's second amended petition to rezone the described portion of
tax parcel no. 3101007, from Residential Multi-Family (RM- 1) to Commercial (C-2)
Retail District.
1. Need and justification for the rezoning:
Members of City Council
Page 3
(a)
Building is divided by a zoning district boundary. Building cannot be
utilized in an effective and efficient manner.
(b)
This portion of the property is vacant and could be utilized in a more
efficient manner.
o
Effect on surrounding properties: Property is located in a low-lying area that
separates it to some degree, by elevation, from the higher elevated adjacent
residential properties to the east.
o
Traffic impact: Application has been reviewed by the City's traffic engineer.
Traffic engineer expressed no concerns regarding traffic impact at this
location.
4. Land use:
(a)
Rezoning would enable the applicant to use the land in a more
efficient manner; and
(b)
the rezoning would bring the district boundary on the north side of
Fugate Road in line with the C-2 district boundary line on the south
side of Fugate Road.
Relationship to the comprehensive plan: Request is consistent with the intent
of the comprehensive plan that available land should be used in the most
appropriate manner.
Deny the applicant's seconded amended petition to rezone the described portion of
tax parcel 3101007, from Residential Multi-Family (RM- 1) District, to Commercial
(C-2) Retail District.
1. Need and justification for the rezoning: This would not be an issue.
2. Effect on surrounding properties: This would not be an issue.
3. Traffic impact: This would not be an issue.
4. Land use:
(a) Property will remain in an idle and unproductive status.
(b) Owner's building will remain divided by a zoning district boundary.
5. Relationship to the comprehensive plan: This would not be an issue.
Members of City Council
Page 4
V. Recommendation:
Planning Commission, by a vote of 5-0 (Mr. Butler and Mrs. Duerk absent) recommends that
City Council approve Alternative A, thereby approving the applicant's second amended
petition to rezone the described portion of official tax parcel no.3101007, subject to the
certain conditions as proffered in the applicant's amended petition.
Respectfully submitted,
Barbara N. Duerk, Chairman
Roanoke City Planning Commission
ERT
attachments
cc: Assistant City Attorney
Attorney for the Petitioner
VIRGINIA:
In re:
IN THE COUNCIL OF THE CITY OF ROANOKE
Rezoning of a Tract of Land )
Located on the North Side of )
Fugate Road, N.E., being the )
rear 79 feet of the lot bearing )
Official Tax No. 3101007, from )
RM-1 to C-2 )
SECOND AMENDED
PETITION
TO REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE
(1) Petitioners Edward C. Park, III, Gustavis G. Lovell,
and Dealie S. Lovell are the owners of a tract of land in the
City of Roanoke located on the north side of Fugate Road, N.E.,
at its intersection with Williamson Road, bearing City of Roanoke
Official Tax No. 3101007. A portion of City Appraisal Map 310
showing this parcel is attached to this petition as Exhibit A.
(2) The portion of this lot nearest Williamson Road-
approximately 160 feet-is zoned C-2. The lot has recently been
subdivided (see plat recorded June 2, 1999, a portion of which is
attached to this petition as Exhibit B), creating a new lot out
of the rear 70 feet of this lot. It is the portion lying between
the new lot and the present C-2 zoning line that is the subject
of this petition.
(3) Pursuant to Section 36.1-690, Code of the City of
Roanoke (1979), as amended, petitioner requests that the rear
portion of parcel 3101007 (i.e., back to the west line of new tax
parcel 3101029) be rezoned from RM-1, Residential Multifamily,
Low Density District, to C-2, General Commercial District.
RKE#0591664.WPD
(4) The zoning district dividing line along the east side
of Williamson Road in this area is quite irregular (see Exhibit C
attached to this petition). The change hereby requested will
conform the zoning district dividing line through this property
with that across Fugate Road, allowing better use of the Fugate
Road frontage and the secondary building on the subject property,
which is currently split by the zoning district dividing line and
is not being utilized. Petitioner therefore believes that the
requested rezoning will further the intent and purpose of the
City's Zoning Ordinance and Comprehensive Plan by facilitating
use of this corner lot along a predominantly commercial strip.
(5) The petitioners hereby proffer and agree that if the
property is rezoned as requested, the rezoning will be subject
to, and the petitioners will abide by, the following condition:
(A) The property will be used only for one or more of the
following: automobile accessory sales with related
installation; automobile cleaning facility; and/or
automobile repair establishment (but not painting or
body shop).
(B) There will be no further subdivision of the property.
(5) Attached to this'petition as Exhibit D is a list of the
names and addresses of the owners of all lots immediately
adjacent to or across a street from the property to be rezoned,
together with the Official Tax Number of each lot.
WHEREFORE, petitioner requests that the rear portion of the
parcel bearing City of Roanoke Official Tax No. 3101007 be
RKE# 0591664.WPD ~.
rezoned from RM-1 to C-2 in accordance with the provisions of the
Zoning Ordinance of the City of Roanoke.
Respectfully submitted this ~- day of July, 1999.
EDWARD C. PARK, III
GUSTAVIS G. LOVELL
DEALIE S. LOVELL
-- Their Attorne~ 'J'
Daniel F. Layman, Jr.
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, VA 24038-4125
(703) 983-7653
Of Counsel for Petitioner
~dward C. Park~ -III
Gustavis G. Lovell
~ealie S. Lovelt~
RKE# 0591664.WPD 3
k.
Zo7o413
30.45
~ ?010412
"3
F,.I
~07013E. ~'
~13 £
0.256 Ac
2070219
o¢
16
MA~ Z~OoK_4-
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; I
EXMIBIT D
Petition of Edward C. Park, III et al.
Adjacent Property Owners
Tax Number
3100924
3100925
3101029
3101006
2070141
2070414
Owner
Southland Corporation
P. O. Box 711
Dallas, TX 75221
Marry R. Shumate, Jr.
148 Frontier Road, NE
Roanoke, VA 24012
Petitioners
Gary E. and Brenda C. Keith
3103 Williamson Road, NE
Roanoke, VA 24012
Jeffrey T. Bowles et al.
P. O. Box 121
Fincastle, VA 24090
Commercial Distributors, Inc.
3008 Williamson Road, NE
Roanoke, VA 24012
RKE# 0591664.WPD
I
Area requested for rezoni]
o
~070140t
~07013~.
,~ ZO10411
0-256 ~b:
2070219
I
MAP
A
' IIIAntique Shop ']/~I I~ ~,~o ~,'
-"s I[!~:~ ~¢ ~ ~ ~/~ LWllhamson Road N.E.
~ ~ 'q' ~ ~ · ' 'e
~11 ~"~:~ I /
~_¥,' ~~ ~ ~-,~"~*.- ~/
~1~ i!~ ~ ~ ~ _ I~ ~ ~1 I~. c-z ~ ~' 'c~ /
' . '~
Ih I~ ~ xr-i.: ~l ~~ I ~' "I
~ '~ ~ ~ MAP B
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
July 29, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove, P. L. C.
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, August 16, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Mr. Edward C. Park, III,
and Mr. and Mrs. Gustavis G. Lovell, that a tract of land located on the north side of Fugate Road,
N. E., being the rear 79 feet of a lot identified as Official Tax No. 3101007, be rezoned from RM-1,
Residential Multi-Family District, Low Density District, to C-2, General Commercial District,
subject to a certain condition proffered by the petitioners.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a
report of the City Planning Commission with regard to the matter. Please review the documents and
if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431..
Questions with regard to the City Planning Commission report should be directed to the Deparlxnent
of Planning and Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the August 16 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-'2541
Fax: (540) 853-1145
July 29, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Southland Corporation
Mr. Robert Blanton
Ms. Linda Blanton
Mr. Jeffrey T. Bowles
Mr. Harry R. Shumate, Jr.
Mr. John Blanton
Ms. Elizabeth T. Bowles
Commercial Distributors, Inc.
c/o Southern Manor
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, August 16, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Mr. Edward C. Park, III,
and Mr. and Mrs. Gustavis G. Lovell, that a tract of land located on the north side of Fugate Road,
N. E., being the rear 79 feet of a lot identified as Official Tax No. 3101007, be rezoned from RM-1,
Residential Multi-Family District,' Low Density District, to C-2, General Commercial District,
subjec~t to a certain condition proffered by the petitioners.
The City Planning Commission has recommended approval of the request. If you would like to
receive a copy of the City Planning Commission's report, please call the City Clerk's Office at 853-
2541.
This letter is provided for your information as an interested property owner and/or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
AD Number: 1209334
Publisher's Fee $132.46
RECEIVED
CITY CLERKS OFFICE
'99 16 t 8:23
Woods, Rogers, Hazlegrove
P.O. Box 14125
Roanoke, Virginia 24038
Attn: Daniel Layman
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
July 29, 1999
August 5, 1999
FULL RUN
FULL RUN
Witness, this 10th day of August, 1999
MMIe VII of Chapter 36.1,
Code of me 'C~ of Roanoke
(1979), ax amended, the Coun-
cil of the City of Roanoke will
huid a Public Hearll~ on Mon-
day August 16, 1999, at 7.00
p.m., in th~ Counc Chambm'
in the Municipal Bulldln~ 215
Church Avenue, S.W., o~ the
question of rezonlnl~ from
RM-1, Rasldm~al Multi-Family
District, to C-2, General Com-
~, trast of land Iocatod an the
North s~de of Fugato Road,
Official Tax Ho. 3101007, and
dasi~ted as Official Tax Ho.
3101007.
able for public inspection in the
Office of the CIt~ CreW, ROOm
456, Muelcipal Building. NI
on the above date a~l be
GIVEN under my hand this 29th
(12O9334)
(A~thoriz'"ed ~ignatm'~) -
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, August 16, 1999, at 7:00 p.m., in the Council Chamber in the Municipal Building,
215 Church Avenue, S.W., on the question ofrezoning from RM- 1, Residential Multi-Family
District, to C-2, General Commercial District, the following property:
A tract of land located on the North side of Fugate Road, N.E., being the rear
79 feet of Official Tax No. 3101007, and designated as Official Tax No.
3101007.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 29thday of July , 19 99.
Mary F. Parker, City Clerk.
H:\NOTICE\N-REZ-PAP~-LOVELL
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 13, 1999
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W..
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a Second Amended Petition received in the City Clerk's Office on
July 8, 1999, from Daniel F. Layman, Jr., Attorney, representing Mr. Edward C. Park, III,
and Mr. and Mrs. Gustavis G. Lovell, requesting that a tract of land located on the north
side of Fugate Road, N. E., being the rear 79 feet of a lot identified as Official Tax No.
3101007, be rezoned from RM-1, Residential Multi-Family District, Low Density District, to
C-2, General Commercial District, subject to a certain condition proffered by the petitioners.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Daniel F. Layman, Jr., Attorney, Woods, Rogers & Hazlegrove, P.L.C., P. O. Box
14125, Roanoke, Virginia 24038-4125
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator ·
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of September, 1999.
No. 34453-090799.
A RESOLUTION memorializing the late Patricia N. Toney.
WHEREAS, the members of this Council have learned, with sorrow, of the passing
on September 1, 1999, of Patrieia N. Toney, the 1997 Citizen of the Year of the City of
Roanoke;
WHEREAS, Mrs. Toney suffered throughout her life fi.om various health conditions
but never let such conditions stand in the way of her doing those things which she wanted
to do;
WHEREAS, Mrs. Toney was instrumental in organizing and served as President of
the Norwich Neighborhood Alliance, and led efforts to have the Norwich area rezoned in
order to promote residential uses within it, and was very active in many neighborhood
activities such as managing a mini-grant which resulted in security lights and locks being
installed in the neighborhood;
WHEREAS, Mrs. Toney was active in numerous community activities, such as
Scouts, the CARE Patrol Board, the Blue Ridge Independent Living Center, and her church;
WHEREAS, in 1997, Mrs. Toney received the Julian King Neighborhood Leadership
Award and was selected as the City's Citizen of the Year; and
WHEREAS, this Council desires to take special note of the passing of Mrs. Toney.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Council adopts this means of recording its deepest regrets at the
passing ofPatricia N. Toney, and extends to her husband, Larry D. Toney, and her children,
Larry D. Toney, Jr., Elizabeth D. Campbell and Kathy A. Toney-Mick, and her sister, Ms.
Janet M. Toney, the sympathy of this Council and that of the citizens of this City.
2. The City Clerk is directed to forward attested copies of this resolution to Mr
Larry D. Toney, her husband, to her children, Larry D. Toney, Jr., Elizabeth D. Campbell,
Kathy A. Toney-Mick, and her sister, Ms. Janet M. Toney.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
September 21, 1999
File #32
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 7, 1999, Council Member Swain expressed concern with regard to the
appearance of the rear of certain structures in downtown Roanoke and suggested that
uniform building standards be established through appropriate incentives for property
owners. It was the consensus of Council that the matter would be referred to the Acting
City Manager for appropriate response.
~. ~ ~. ~~.~,~.~.Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
C:XJdyFil~7. I .wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was
held on the 7th day of September, 1999, MICHAEL BRENNAN was reappointed as a member of
the Cultural Services Committee for a term ending June 30, 2000.
Given under my hand and the Seal of the City of Roanoke this 17th day of September, 1999.
Ci,&r
C:'uMyFiles'~=pt7. I .wIKI
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was
held on the 7th day of September, 1999, CYNTHIA S. BRYANT was appointed as a member of the
Human Services Comnfittee for a term ending June 30, 2000.
Given under my hand and the Seal of the City of Roanoke this 17th day of September, 1999.
City Clerk
C:LMyFile~sept7. I Ywpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was
held on the 7th day of September, 1999, CHRISTOPHER C. PERKINS was appointed as a member
of the City of Roanoke Transportation Safety Commission for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 17th day of September, 1999.
City Clerk
C:'uMyFile~ept7.1