HomeMy WebLinkAboutCouncil Actions 01-22-02
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR
VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV. COM, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
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ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
RVTV CHANNEL 3 COVERAGE OF THE CITY COUNCIL MEETING
WILL CONCLUDE FOLLOWING ITEM 11, CITY MANAGER
COMMENTS.
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2. PRESENTATIONS AND ACKNOWLEDGMENTS:
A resolution paying tribute to James D. Grisso, Director of Finance for the City
of Roanoke, and expressing to him the appreciation of this City and its people
for his exemplary public service.
Adopted Resolution No. 35708-012202. (7-0)
File #1-80
o
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meeting of Council held on Monday,
November 19, 2001, and recessed until Monday, November 26, 2001.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2
A communication from Council Member C. Nelson Hams, Chair, City
Council's Personnel Committee, requesting a Closed Meeting to discuss the
performance of two Council-Appointed Officers, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #110-132
C-3 A communication from the City Manager recommending approval of the
proposed budget study schedule for fiscal year 2002-03.
RECOMMENDED ACTION: Concur in recommendation.
File #60
3
C-4
A communication from the Director of Real Estate Valuation
transmitting the Annual General Reassessment Program for fiscal year 2002-03
RECOMMENDED ACTION: Receive and file.
File//79-162
C-5
Qualification of the following persons:
Glenn D. Radcliffe and Pam Kestner-Chappelear as
members of the Human Services Committee for terms
ending June 30, 2002; and
Kermit E. Hale and Benjamin S. Motley as members of the
Board of Zoning Appeals for terms ending
December 31, 2004.
RECOMMENDED ACTION: Receive and file.
File #15-51-72-110
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
A communication from Vice-Mayor William H. Carder with regard to
the "Roanoke Shining Stars Recognition" program.
Vice-Mayor Carder proposed the "Roanoke Shining Stars
Program," which will recognize the good deeds of citizens. He
requested that the proposal be referred to the City Manager for
recommendation to Council.
File #80
A communication from Vice-Mayor William H. Carder with regard to
increasing the admissions tax on a City-wide basis (non-profit arts and
cultural organizations funding).
4
For discussion during fiscal year 2002-03 budget study, Vice-Mayor
Carder requested information on the impact to the City of Roanoke
of increasing the admissions tax, City-wide, by an additional two to
three per cent to aide in funding arts and cultural
organizations/agencies. The City Manager was requested to
respond to the following questions/requests for information during
budget study:
In the event the City of Roanoke increases the admissions tax,
would Roanoke County be receptive to increasing the
county's admissions tax?
A comparison of the City of Roanoke's admissions tax with
cities of comparable size in the Commonwealth of Virginia.
How much of an increase in the admissions tax would be
needed to make a significant difference (i.e.: currently, the
admissions tax generates approximately $300,000.00,
therefore, the tax would have to be doubled in order to
generate a significant amount of funds)?
e
If funding for cultural service agencies is increased, how could
funding also be increased for social service agencies (i.e.:
through an increase in the admissions tax or another source
of revenue)?
Will funds be distributed to cultural service organizations
based on recommendations of the Roanoke Arts Commission?
How will additional admissions taxes be distributed (i.e.: if an
organization collects $17,000.00 in admissions taxes, will the
agency receive $17,000.00, or will all admissions taxes be
included in a specific category for distribution)? What is the
total amount of admissions taxes collected by each cultural
organization?
Who pays'the admissions tax (i.e.: percentage breakdown on
the number of City residents, non-City residents)?
File #60-79
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. Tip on water conservation.
Mr. Michael Barnard presented the "water tip of the week".
He proposed that a brick be placed in the toilet tank which is
an instant water saver.
The Mayor raised the following questions:
1. Is dredging a feasible alternative to increase water
volume?
2. Is the digging of wells a feasible alternative to increase
water supply?
File #468
ITEMS RECOMMENDED FOR ACTION:
A communication with regard to management and operation
services for various City-owned parking facilities.
Adopted Budget Ordinance No. 35709-012202. (7-0)
The Mayor requested information benchmarking the City of
Roanoke with other City-owned parking facilities in the state.
File #60-533
(Council Member Wyatt left the meeting.)
o
A communication with regard to leased space for the Department
of Technology from the Greater Roanoke Transit Company.
Adopted Resolution No. 35710-012202. (6-0)
File #55-262-373
A communication with regard to purchase of property located
between Garden City Boulevard and Bandy Road, S. E., for
athletic fields within southeast Roanoke.
Adopted Ordinance No. 35711-012202. (6-0)
File #2-67
Se
A communication recommending transfer of $575,641.00 from
Parks and Recreation to Streets and Traffic, in connection with
alley maintenance, median and right-of-way mowing expenses for
the remainder of the fiscal year.
Adopted Budget Ordinance No. 35712-012202. (6-0)
File #20-60-67-514
A communication with regard to additional property rights
acquisition in connection with the Roanoke River Flood
Reduction Project.
Adopted Ordinance No. 35713-012202.
abstained from voting.)
File #2-237
(5-0, Mayor Smith
A communication recommending adoption of arevised
amendment to Section 36.1-640, Architectural Review Board
Membership, Code of the City of Roanoke (1979), as amended.
Adopted Ordinance No. 35714-012202. (6-0)
File #24-51-249
7
o
A communication with regard to nomination of Grandin Village
for the Virginia Landmarks Register and the National Register of
Historic Places.
Adopted Resolution No. 35715-012202. (6-0)
File #216-554
A communication with regard to a Criminal Justice Records
System Improvement Grant.
Adopted Budget Ordinance No. 35716-012202 and Resolution
No. 35717-012202. (6-0)
File #5-60-236
10.
A communication recommending acceptance of the bid submitted
by Aaron J. Conner, General Contractor, Inc., for improvements
and signalization at Airport Road/Municipal Road/Towne Square
Boulevard, N. W., in the amount of $997,261.40; and transfer and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 35718-012202 and Resolution
No. 35719-012202. (6-0)
File #27-60-472-514
11.
A communication recommending acceptance of certain bids
submitted to the City for providing custodial/janitorial services at
the Main Library and library branches, Parks and Recreation
buildings, and the Market Square Walkway.
Adopted Resolution No. 35720-012202. (6-0)
File #57-67-183-323
12.
A communication with regard to purchase of a cab/chassis and an
automated compaction body for Solid Waste Management.
Adopted Budget Ordinance No. 35721-012202 and Resolution
Nos. 35722-012202 and 35723-012202. (6-0)
File #60-144-472
13.
A communication with regard to purchase of refuse rear loading
bodies and refuse cab/chassis for Solid Waste Management.
Adopted Budget Ordinance No. 35724-012202 and Resolution
No. 35725-012202. (6-0)
File #60-144-472
b. CITY CLERK:
A report advising of expiration of the three-year terms of office
of Charles W. Day and Brian J. Wishneff as Trustees of the
Roanoke City School Board on June 30, 2002, and applications
for the upcoming vacancies will be received in the City Clerk's
Office until 5:00 p.m., on Friday, March 8, 2002.
Received and filed.
File #467
7. REPORTS OF COMMITTEES:
A communication from the Roanoke City School Board requesting
appropriations to various school accounts; and a report of the Director
of Finance recommending that Council concur in the request.
Richard L. Kelley, Assistant Superintendent for Operations.
Adopted Budget Ordinance No. 35726-012202. (6-0)
File #60-467
bo
(1)
A report of the City Planning Commission recommending that
Council concur that the proposed location of the Roanoke
Academy of Math and Science located at 1122 19th Street, N. W.,
is substantially in accord with Vision 2001-2020, the
Comprehensive Plan for the City of Roanoke. D. Kent Chrisman,
Chair.
Adopted Resolution No. 35727-012202. (6-0)
File #32-67-467
9
(2)
A report of the Roanoke City School Board requesting the
approval of Council of a Resolution adopted at its meeting on
December 11, 2001, to dedicate the Kennedy Park site to the
Schools for the new Roanoke Academy for Mathematics and
Science; and to declare the current school site to be no longer
needed for school purposes. Richard L. Kelley, Assistant
Superintendent for Operations.
Adopted Resolution No. 35728-012202. (6-0)
File #32-67-467
A report of the City Planning Commission with regard to renaming Oak
Park, located in the Wasena Neighborhood, to Triangle Park.
D. Kent Chrisman, Chair.
Adopted Resolution No. 35729-012202. (6-0)
File #67-165
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 35691, on second reading, authorizing the City
Manager's acceptance of a donation to the City of Roanoke of a parcel
of land identified as Official Tax No. 3070318, and expressing
appreciation to Calvin W. and Mary C. Powers and Theodore J. and
Judy P. Sutton for the donation.
Adopted Ordinance No. 35691-012202. (6-0)
File #2-68-122-192
l0
bo
An Ordinance amending and reordaining Section 7-7, Building code
board of appeals created; composition, eliminating the exception of
appeals, pursuant to the BOCA National Property Maintenance Code
from the jurisdiction of the building code board of appeals, and
repealing Section 7-8, Property maintenance code board of appeals;
created; composition, Article II, Building Code, Chapter 7, Building
Regulations, Code of the City of Roanoke (1979), as amended.
Adopted Ordinance No. 35730-012202. (6-0)
File #24-32
10. MOTIONS AND MISCELLANEOUS BUSINESS:
go
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Harris called attention to legislation introduced
(House Bill 460) by Delegate Morgan Griffith at the 2002 Session of
the General Assembly which would limit the use of 15 passenger
vans for the transportation of youth; whereupon, Council
unanimously adopted a motion in support of the spirit and intent of
House Bill 460. The City Attorney was requested to communicate
the City's support to the City's legislative liaison, Thomas Dick.
Council Member Harris requested that the City Manager report to
Council on the City's use of 15 passenger vans for transportation
purposes.
File #67-137
Council Member Hudson requested information on costs with
regard to providing state of the art equipment for the City's new
fire stations.
File #70
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
Police Officer Harold F. Wallick was appointed as a member of the
Towing Advisory Board, to fill the unexpired term of Sergeant C. A.
Karr, resigned, ending June 30, 2003 (5-0, Council Member White
was out of the Council Chamber.)
File #5-15-110-530
11. CITY MANAGER COMMENTS:
The City Manager commended City staff on snow removal efforts on
Saturday, January 19, 2002. When there is a snow event, she advised that
it is the responsibility of the property owner to clear the sidewalk in front
of the residence as soon as possible following the snow event, and
requested the cooperation of Roanoke's citizens.
File #57-166-410
RVTV CHANNEL 3 COVERAGE OF THE COUNCIL MEETING WILL
CONCLUDE.
12. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
THE MEETING OF COUNCIL WAS DECLARED IN RECESS AT 4:45
P.M. TO BE RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL
CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL
BUILDING, TO CONDUCT SIX PUBLIC HEARINGS AND TO HEAR
A PETITION FOR APPEAL BY CALVARY BAPTIST CHURCH TO A
DECISION OF THE ARCHITECTURAL REVIEW BOARD.
12
ROANOKE CITY CO UNCIL
R E G ULAR SESSION
January 22, 2002
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. (All present.)
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America
was led by Scout Troop #5.
Welcome. Mayor Smith.
NOTICE:
Tonight's meetings will be taped by RVTV Channel 3 to be replayed on
Wednesday, January 23, 2002, at 7:00 p.m., and Sunday, January 27, 2002, at
4:00 p.m. Council meetings are now being offered with closed captioning for
the hearing impaired.
A. PUBLIC HEARINGS:
1.(a)
Bids for lease of air rights and easement for support columns located
in the City of Roanoke over a portion of Second Street, S. W.
One bid was received from the Times-World Corporation in the
amount of $8,500.00, for a term commencing January 17, 2002
and ending January 17, 2062.
File #227-373-481
(b)
Public hearing on a proposal of the City of Roanoke to grant, by
ordinance, additional air rights, and an easement for support columns
located in the City of Roanoke over a portion of Second Street,
S. W., for a term beginning as soon as all legal requirements have
been met and ending on January 22, 2062, to provide sufficient area
and space for a crosswalk in connection with expansion of the
facilities of the Times-World Corporation. Darlene L. Burcham, City
Manager; and William M. Hackworth, City Attorney.,
Adopted Ordinance No. 35731-012202. (7-0)
File #227-373-481
Public hearing on the request of Timothy Sarver to permanently
vacate, discontinue and close that certain alleyway running in an
easterly direction from 27th Street, N. W., for a distance of
approximately 53 feet, more or less, and lying between parcels
bearing Official Tax Nos. 2410401 and 2410414. Timothy Sarver,
Spokesperson.
Adopted Ordinance No. 35732-012202. (7-0)
File #514
o
Public hearing to consider previously received applications for
Federal funds made available through the Transportation Equity Act
for the 21 st Century for transportation enhancement projects in Fiscal
Year 2002-03. Darlene L. Burcham, City Manager.
Adopted Resolution Nos. 35733-012202 and 35734-012202. (7-0)
File #379-441-537
14
Public heating on a proposal to extend the lease of a portion of City-
owned property, known as the Commonwealth Building, located at
210 Church Avenue, S. W., to the United States Federal Govemment,
General Services Administration, for a period of one year.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 35735-012202. (7-0)
File #32-166-373-524
o
Public hearing on the proposed adoption of a resolution authorizing
the City to contract a debt and to issue general obligation public
improvement bonds of the City, in the principle amount of
$830,000.00, for the purpose of providing funds to pay a portion of
the costs of a public improvement project of and for the City,
consisting of acquisition, construction and equipping of a new
Stadium/Amphitheater. James D. Grisso, Director of Finance; and
Darlene L. Burcham, City Manager.
Adopted Resolution No. 35736-012202. (7-0)
File #2-53-122
o
Public hearing on a proposal to convey, by exchange, portions of
City-owned property, identified as Official Tax Nos. 4030602 and
4030604, which are vacant lots located on Piedmont Street, S. E., to
adjoining property owners for necessary property rights, in
connection with the Roanoke River Flood Reduction Project.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 35737-012202. (7-0)
File #2-166-237
Be
PETITION TO APPEAL A DECISION OF THE
ARCHITECTURAL REVIEW BOARD, PURSUANT TO
SECTION 36.1-642(d), CODE OF THE CITY OF
ROANOKE (1979), AS AMENDED.
A Petition for Appeal submitted by Calvary Baptist Church to a decision
of the Architectural Review Board for a Certificate of Appropriateness
to demolish two vacant buildings located at 503 Sixth Street, S. W. The
Reverend Donna Hopkins Britt, Pastor.
Upon consideration of the Architectural Review Board's letter dated
January 22, 2002, to the City Council, and the information received
at the City Council meeting on January 22, 2002, Council adopted
a motion that the decision of the City of Roanoke Architectural
Review Board on December 13, 2001, be reversed and that a
Certificate of Appropriateness be issued for the demolition of
structures located at 503 6th Street, S. W., on the grounds that loss
of the structures would not be adverse to the district and the public
interest by virtue of their uniqueness, and significance to the
district, demolition of the structures would have no adverse effect on
the character and surrounding environment of the district, and the
proposed new use satisfies the intent and standards of the H-2,
Neighborhood Historic District, with the understanding that the
erection of any structures in connection with such new use will
require the issuance of an additional Certificate of Appropriateness.
(Vice-Mayor Carder and Council Member Bestpitch voted no.)
A report of the Architectural Review Board in connection with the
abovereferenced Petition for Appeal. Robert B. Manetta, Chair.
RVTV CHANNEL 3 COVERAGE OF THE COUNCIL MEETING WILL
CONCLUDE.
C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Robert Gravely, 1617 Hanover Avenue, N. W., addressed Council
with regard to various issues of concern.
File #66
CERTIFICATION OF CLOSED SESSION (6-0, Council Member Wyatt
abstained from voting inasmuch as she was not present for the Closed
Session).
THE COUNCIL OF THE CITY OF ROANOKE, VIRGiNIA,
The 22nd day of January, 2002.
No. 35708-012202.
A RESOLUTION paying tribute to James D. Grisso, Director of Finance for the City of
Roanoke, and expressing to him the appreciation of this City and its people for his exemplary public
service.
WHEREAS, James D. Grisso has announced his retirement as Director of Finance effective
January 31, 2002;
WHEREAS, Mr. Grisso served as a Sergeant in the U.S. Air Force from January 1964 to
January 1968, including duty assignments in the United States, Germany, and Vietnam; earned a
Bachelor of Science degree in Business from Virginia Polytechnic Institute in 1971; and is a
Certified Public Accountant; and
WHEREAS, Mr. Grisso began his career with the City in 1974 as Assistant Municipal
Auditor for the Auditing Department; and
WHEREAS, Mr. Grisso served as Administrator of City Accounting Services from June
1977 to August 1978; as Deputy Director of Finance from August 1978 to October 1992; and as
Director of Finance and Pension Plan Secretary-Treasurer from October 1992 to January 31, 2002;
and
WHEREAS, Mr. Grisso was closely involved in coordinating the agreement with Virginia
Polytechnic Institute for the Hotel Roanoke Conference Center Commission in the early 1990's, and
in coordinating the financing to build the Conference Center; and
H:XM EASURESXr-grisso farewell
WHEREAS, Mr. Grisso is the primary author of the City's current pension plan, which he
developed and implemented during the mid-1980's; and
WHEREAS, Mr. Grisso has been a member of several professional organizations, including
the American Institute of Certified Accountants, the Virginia Society of Certified Public
Accountants (Board of Directors and as Secretary-Treasurer in 1983-1984), the Governmental
Finance Officers Association United States and Canada (Virginia State Representative in 1989-
1990), and the Virginia Governmental Finance Officers Association (Board of Directors in 1986 and
President in 1991-1992); and
WHEREAS, Mr. 'Grisso has faithfully served Roanoke and its citizens for 28 years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this means of recognizing and commending the many years of
service rendered to the City of Roanoke and its people by James D. Grisso.
2. The City Clerk is directed to transmit an attested copy of this resolution to Mr. Grisso.
ATTEST:
City Clerk.
H:LM EASURES~'-grisso farewell
C-'I
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
November 19, 2001
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 19, 2001, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter
2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1,
Regular Meetings, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members W. Alvin Hudson, Jr., William White, Sr.,
Linda F. Wyatt (arrived late), William D. Bestpitch, William H. Carder,
C. Nelson Harris, and Mayor Ralph K. Smith ......................................................... 7.
ABSENT: None ......................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Charles H. Ward,
Associate Pastor, First Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Ralph K. Smith.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATIONS: The Mayor presented a proclamation declaring the month
of November as National Home Care Month in the City of Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to two requests to convene in Closed
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, and to discuss expansion of an existing business,
where no previous announcement of the expansion has been made.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and committees
appointed by the Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950),
as amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the Mayor to
convene in a Closed Meeting to discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees appointed bythe Council,
pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith .............................................................................................. -6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
DIRECTOR OF FINANCE-CITY EMPLOYEES: A communication from
James D. Grisso, Director of Finance, submitting his resignation as Director of
Finance, effective February 1, 2002, was before the body.
Mr. Bestpitch moved that the communication be received and filed and that
the resignation be accepted. The motion was seconded by Mr. Hudson and adopted
by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
COMMITTEES-ZONING: A communication from J. Clayton Grogan submitting
his resignation as a member of the Board of Zoning Appeals, effective immediately,
was before Council.
Mr. Bestpitch moved that the communication be received and filed and that
the resignation be accepted. The motion was seconded by Mr. Hudson and adopted
by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. -0
(Council Member Wyatt was absent.)
PURCHASE/SALE OF PROPERTY-CITY PROPERTY: A communication from
the City Manager advising that pursuant to requirements of the Code of Virginia,
1950, as amended, the City of Roanoke is required to hold a public hearing on the
proposed conveyance or vacation of property rights, was before Council.
She recommended that a public hearing be advertised for Monday, December
17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
connection with the proposed conveyance of City-owned property identified as
Official Tax No. 2760603 to Paul Honaker.
Mr. Bestpitch moved that Council concur in the request of the City Manager.
The motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
COUNCIL-INDUSTRIES: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss a matter with regard to
expansion of an existing business, where no previous announcement of the
expansion has been made, pursuant to Section 2.2-3711(A)(5), Code of Virginia
(1950), as amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the City Manager
to convene in a Closed Meeting to discuss a matter with regard to expansion of an
existing business, where no previous announcement of the expansion has been
made, pursuant to Section 2.2-3711(A)(5), Code of Virginia (1950), as amended. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
COMMITTEES-BLUE RIDGE BEHAVIORAL HEALTHCARE: A communication
from S. James Sikkema, Executive Director, Blue Ridge Behavioral Healthcare,
advising that the term of office of William L. Lee as an at-large representative to the
Blue Ridge Behavioral Healthcare Board of Directors will expire on December 31,
2001; Reverend Lee is currently serving as Chair of the Board; and pursuant to
{}37.1-196, Code of Virginia, 1950, as amended, in 1998, Community Services Board
Members are currently eligible to serve three full three-year terms of office, was
before Council.
Mr. Sikkema requested that Council ratify the reappointment of William L. Lee,
for a term commencing January '1, 2002, and ending December 31, 2004.
Mr. Bestpitch moved that Council concur in the reappointment of
William L. Lee to the Blue Ridge Behavioral Healthcare Board of Directors. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................. 0.
(Council Member Wyatt was absent.)
ZONING-ROANOKE CIVIC CENTER-INDUSTRIES-MUNICIPAL AUDITOR-
ROANOKE NEIGHBORHOOD PARTNERSHIP-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Troy A. Harmon as Municipal Auditor for a term beginning
October 18, 2001 and ending September 30, 2002;
S. Deborah Oyler as a Director of the Industrial Development Authority
of the City of Roanoke for a term ending October 20, 2005;
William D. Poe as a member of the Board of Zoning Appeals to fill the
unexpired term of Willard G. Light, resigned, ending
December 31, 2002;
Stuart G. Boblett, III, as a member of the Roanoke Civic Center
Commission to fill the unexpired term of Edward L. Lambert, deceased,
ending September 30, 2003; and
Paula L. Price as a member of the Roanoke Neighborhood Partnership
Steering Committee for a term ending November 30, 2004.
Mr. Bestpitch moved that the reports of qualification be received and filed.
4
The motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: None ............................................................................................ -0.
(Council Member Wyatt was absent.)
At 2:15 p. m., Council Member Wyatt entered the meeting.
REGULAR AGENDA
PUBLIC HEARINGS: None.
PETITIONS AND COMMUNICATIONS:
TOTAL ACTION AGAINST POVERTY: Annette Lewis, Director, Total Action
Against Poverty This Valley works Program, a program responsible for overseeing
TAP's drop out retrieval program, appeared before Council and expressed
appreciation to the City of Roanoke for the donation of Victory Stadium and for
Roanoke Civic Center staff support on September 1, 2001, for the Western Virginia
Education Classic. She explained that funds received from the event helped to
address the alarming drop out crisis in the community. She advised that in the 1998-
99 school year, 535 children dropped out of Roanoke City Public Schools and in the
first year of operation of Project Discovery, 128 students returned to education and
54 obtained their GED. She stated that the staff at Project Discovery and its
partners, the Roanoke City Public Schools and Radford University, continue to work
to reduce the drop out rate and the Western Virginia Education Classic helps Project
Discovery to educate the public on the need to reverse the drop out trend and offers
an opportunity for the community to provide financial support for drop out retrieval
efforts. Due to the in kind contribution of Victory Stadium and Roanoke Civic Center
staff, she advised that TAP gained the support of the City of Salem, and various
foundations, businesses, news media, churches, civic leaders, educators and
concerned citizens.
Without objection by Council, the Mayor advised that the remarks of Ms. Lewis
would be received and filed.
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting appropriation of $7,915.00 for the Western Virginia Regional Science Fair,
which is a continuing grant that will be funded by participating school districts,
corporate and individual contributions, and local match, was before Council.
A report of the Director of Finance recommending that Council concur in the
request of the School Board, was also before the body.
Mr. Bestpitch offered the following emergency budget ordinance:
(#35641-111901) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 School Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 258.)
Mr. Bestpitch moved the adoption of Ordinance No. 35641-111901. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
BONDS-INDUSTRIES-HOSPITALS-SCHOOLS: A communication from Harwell
M. Darby, Jr., Attorney, representing the Industrial Development Authority, advising
that the Industrial Development Authority of the City of Roanoke requests that
Council approve two proposed bond issues; i.e.: the Catholic Diocese of Richmond
for bonds to be issued by the City of Salem Industrial Development Authority, in an
amount not to exceed $5,000,000.00; and the second bond issue not to exceed
$100,000,000.00 for Carilion Medical Center for bonds to be allocated to hospital
facilities at Carilion Roanoke Memorial Hospital, Carilion Roanoke Community
Hospital, Carilion Giles Memorial Hospital, Bedford Memorial Hospital, and Carilion
Franklin Memorial Hospital and to include certain refinancings for outstanding
bonds on said hospital facilities, was before Council.
Mr. Carder offered the following resolution:
(#35642-111901) A RESOLUTION approving the issuance of a revenue note by
the Industrial Development Authority of the City of Salem (the "Issuer"), under the
Industrial Development and Revenue Bond Act, as amended (the "Act"), requested
by the Roanoke Catholic School (the "School") and the Catholic Diocese of
Richmond (the "Diocese") to refinance certain indebtedness incurred by the School
in connection with the construction, equipping, and furnishing of a multipurpose
building (the "Project") at the School's facilities located in the City of Roanoke,
Virginia, and to pay other costs of the Project, pursuant to Section 147(f) of the
Internal Revenue Code of 1986 and Section 15.2-4906 of the Code of Virginia (1950),
as amended.
(For full text of Resolution, see Resolution Book No. 65, page 259.)
Mr. Carder moved the adoption of Resolution No. 35642-111901. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ........................................................................................... -0.
Mr. Carder offered the following resolution:
(#35643-111901) A RESOLUTION of the City Council of the City of Roanoke,
Virginia, authorizing, among other things, the issuance of not to exceed
$100,000,000.00 aggregate principal amount of Industrial Development Authority of
the City of Roanoke, Virginia Hospital Revenue Bonds (Carilion Health System
Obligated Group) Series 2002A to the extent required by Section 147 of the Internal
Revenue Code of 1986, as amended.
(For full text of Resolution, see Resolution Book No. 65, page 262.)
Mr. Carder moved the adoption of Resolution No. 35643-111901. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: Council MemberWhite ................................................................... 1.
CITY EMPLOYEES: A communication from Vice-Mayor William H. Carder
advising that in recognition of the City of Roanoke's significant efforts to accomplish
the goals of City Council during the past year, he would like to recommend that
Council provide an additional holiday for City employees on Monday,
December 24, 2001, for the upcoming holiday season, was before the body.
Mr. Carder offered the following resolution:
(#35644-111901) A RESOLUTION closing certain City offices on Monday,
December 24, 2001, and providing for additional holiday leave for all City employees.
(For full text of Resolution, see Resolution Book No. 65, page 266.)
Mr. Carder moved the adoption of Resolution No. 35644-111901. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ................... , ........................................................................... 7.
NAYS: None ............................................................................................ -0.
7
DIRECTOR OF FINANCE-CITY CHARTER-CITY COUNCIL: Vice-Mayor
William H. Carder presented a communication advising that as Council is aware,
James D. Grisso has tendered his resignation as Director of Finance, effective
February 1,2002; therefore, he proposed an amendment to the Roanoke City Charter
to allow for a change in authority of the Council-Appointed position of Director of
Finance to a directorate under the responsibility of the City Manager. He noted that
he had requested that the City Attorney draft the necessary changes to the City
Charter, and presented copies of the sections of the Charter in need of amendment.
Mr. Carder moved that Council consider, at its public hearing regarding
proposed changes to the City Charter scheduled for the 7:00 p. m., session this
evening, a motion that Sections 8, 9, 23, 25.1, 25.2 and 33 be amended to provide
that the City Manager will perform, or have performed, those functions currently
performed by the Director of Finance and that there will no longer be a Director of
Finance to be appointed by the Members of City Council.
The motion failed for lack of a second.
Mr. Bestpitch moved that the matter be referred to the Council's Financial
Planning Session to be scheduled in early March 2002. The motion was seconded
by Ms. Wyatt.
Robert H. Bird, 4711 Horseman Drive, N. E., former Municipal Auditor, advised
that when he was first appointed to the position of Municipal Auditor in 1991, he
benchmarked the City of Roanoke against other localities and Fairfax County
provided an ideal model for benchmarking. He stated that he examined the Fairfax
County government in general, and was impressed with its streamlined form of
government consisting of a central chief executive, no Constitutional Officers and
no Council Appointed Officers. He advised that during his tenure as Municipal
Auditor, the City's current organizational structure; i.e.: a Chief Administrative
Officer, Constitutional Officers and Council-Appointed Officers represented a
frustration, not from a personality point of view but from a structural system point
of view. He spoke in support of the proposal of Vice-Mayor Carder which will
provide for a more effective and efficient City government structure.
Mr. White requested that the record reflect that he has served on the Audit
Committee since 1991 and annually, an audit analysis, risk assessment, and audit
plan are prepared, however, no major flaw in the City's organizational structure has
been identified during the ten years that he has chaired the Audit Committee and
worked with Mr. Bird in his capacity as Municipal Auditor. He stated that he would
support the motion offered by Mr. Bestpitch, however, if Council discusses the
position of Director of Finance, it should discuss other Council Appointed positions
as a part of the process.
Mr. Hudson spoke in support of the current structure of Council Appointed
Officers which has existed for many years and has worked well for the City of
Roanoke. He stated that checks and balances between the Finance Department and
the City Manager's Office are needed; therefore, the Council Appointed positions
should remain intact.
Mr. Bestpitch clarified his motion to point out that no action can be taken by
the Council until December 2002 as a component of another City Charter amendment
for consideration by the 2003 General Assembly. He suggested that Council
consider the motion as an opportunity to indicate an interest in discussing the
matter, with the understanding that Council will then proceed from this point to
advertise for and to recruit a new Director of Finance under the current
organizational structure, while advising candidates who have expressed an interest
in the position of Director of Finance that the issue is under consideration for
further discussion by Council.
Ms. Wyatt advised that the issue is too important for the Council to discuss
and act upon at its evening public hearings following a full day of meetings. She
stated that discussion should take place at a time when Council can devote the kind
of attention to the topic that it deserves.
The motion offered by Mr. Bestpitch to refer the matter to the Council's
Financial Planning Session in early March 2002, seconded by Ms. Wyatt, was
unanimously adopted.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-TAXES: The City Manager submitted a communication advising
that at a regular meeting of Council on July 16, 2001, Council Member White
requested a review of the City's current policy with respect to supporting requests
of non-profit organizations to exempt certain property from taxation, pursuant to
Article X, Section 6(a)(6) of the Constitution of Virginia; the policy was adopted by
Council on February 18, 1992, and requires such organizations agree to pay an
annual service charge equal to 20% of the real estate tax levy on the property to be
exempted as a condition to receiving a resolution from Council supporting the
request for tax exemption to the General Assembly; there are over 2,000 properties
in the City of Roanoke valued at $848.1 million which are tax-exempt, amounting to
17% of all real estate; $661.5 million of this total is comprised of properties that are
exempted from a service charge; and 18 organizations currently pay a total of
$30,793.00 in service charges.
It was further advised that it is important to note that an agency does not need
City Council's support to approach the General Assembly; therefore, based on
current City policy, an agency could choose not to pay the voluntary service charge
and still receive General Assembly approval for tax exemption; over the past ten
years, the percentage of tax-exempt properties in the City has increased from 14.2%
to 17.13%; and in the categories of Charitable and Other, 17 organizations receive
additional financial assistance from the City, and six organizations pay service
charges.
The City Manager recommended that Council:
Amend the current City policy by removing the provision that
states the value of all exempted taxes should be deducted from any
funding provided by the City of Roanoke to the organization. After
reviewing the policy, enforcement of this provision could have a
negative impact on these agencies.
Adopt an ordinance allowing the City to implement a triennial
review performed by the Director of Real Estate Valuation as provided
by the Code of Virginia Section 58.1-3605. The owner of the property
will be required to provide any information which would be relevant to
the continuance of the exemption granted. This will allow the City to
conduct periodic reviews of the current status of properties to ensure
that the tax exempt status has not changed.
Mr. Harris offered the following resolution:
(#35645-111901) A RESOLUTION amending Resolution No. 30884-021892,
adopted February 18, 1992, which established the policy of the City with respect to
supporting requests of certain non-profit organizations to exempt certain property
from taxation pursuant to Article X, §6(a)(6), of the Constitution of Virginia.
(For full text of Resolution, see Resolution Book No. 65, page 267.)
Mr. Harris moved the adoption of Resolution No. 35645-111901. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
Mr. Bestpitch offered the following ordinance:
10
(#35646-111901) AN ORDINANCE amending and reordaining Chapter 32.
Taxation, Article II, Real Estate Taxes Generally, of the Code of the City of Roanoke
(1979), as amended, by adding a new section entitled §32-26. Triennial application
for exemption, providing for the periodic filing of applications with the Director of
Real Estate Valuation as a requirement for the retention of tax exempt status, and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 268.)
Mr. Bestpitch moved the adoption of Ordinance No. 35646-111901. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
CITY CODE-REFUSE COLLECTION-RECYCLING: The City Manager submitted
a communication advising that the Solid Waste Management Division (SWM) of the
Public Works Department has re-engineered the recycling collection program for all
residential households; as of July 2, 2001, Solid Waste Manaement began the
collection of commingled (mixed) recyclables; and City Code Section 14.1-16(b)
indicates that certain alleys designated by the City Manager may be used for
automated collection container service, but not recyclables collection.
It was further advised that residents who continue to have their trash
collection service provided in the alley have indicated that they have difficulty
placing their recycling container at the curb due to topographic conditions (steps,
walls, etc.); and in an effort to further increase the collection of recyclables, alley
collection of recyclables has been provided, however, a change to the Solid Waste
ordinance is needed to continue alley service.
Mr. Bestpitch offered the following ordinance:
(#35647-111901) AN ORDINANCE amending and reordaining subsections (r)
and (s) of §14.1-1, Definitions, and subsection (b) of §14.1-16, Placement for
collection generally, of Chapter 14.1, Solid Waste Management, of the Code of the
City of Roanoke (1979), as amended, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 269.)
Mr. Bestpitch moved the adoption of Ordinance No. 35647-111901. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
PURCHASE/SALE OF PROPERTY-AIRPORT-SEWERS AND STORM DRAINS-
EASEMENTS-BUDGET: The City Manager submitted a communication advising that
drainage problems in the vicinity of Airport Road and Towne Square Boulevard have
hampered the development of properties in the area; a project designed to improve
drainage is sufficiently complete to identify property rights that need to be acquired
by the City for construction of the project; authorization by Council is needed to
move forward with procurement of title work, appraisals, and document preparation
related to acquisition of the necessary property rights; and estimated expenses are
not expected to exceed $100,000.00, which funds are available in Capital Project
Account No. 008-052-9627, Innotech Expansion.
The City Manager recommended that she be authorized to acquire all
necessary property rights which may be acquired following a satisfactory
environmental site inspection by negotiation or eminent domain, and include fee
simple, permanent easements, permanent access easements, temporary
construction easements, rights-of-way, licenses or permits, etc.; and transfer
$100,000.00 from Account No. 008-052-9627 to an account to be established by the
Director of Finance entitled, "Airport Road Storm Drain Extension Project."
Mr. Bestpitch offered the following emergency budget ordinance:
(#35648-111901) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 270.)
Mr. Bestpitch moved the adoption of Ordinance No. 35648-111901. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ 0.
Mr. Bestpitch offered the following ordinance:
(#35649-111901) AN ORDINANCE providing for the acquisition of certain
property rights needed by the City for the Airport Road Strom Drain Extension
Project; setting a limit on the consideration to be offered by the City; providing for
the City's acquisition of such property rights by condemnation, under certain
circumstances; and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 271.)
Mr. Bestpitch moved the adoption of Ordinance No. 35649-111901. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
HOUSINGIAUTHORITY-GRANTS-DONATIONSICONTRIBUTIONS: The City
Manager submitted a communication advising that the Roanoke Redevelopment and
Housing Authority is the current owner of two parcels of land purchased with
Community Development Block Grant funds; the Housing Authority has requested
that the City accept donation of the two parcels of land identified as Official Tax No.
2013938, located adjacent to Wometco, Coca Cola Bottling Co. containing 0.719 acre
and valued at $2,000.00; acceptance of the parcel of land would allow it to be
combined with adjacent City property that could then potentially be developed; and
parcel #2 is identified as Official Tax No. 3041224, located in the Deanwood
Industrial Park, containing 0.378 acre, and valued at $4,900.00, which parcel of land
serves as the stormwater management system for the industrial park and has been
completed and will be maintained by the City.
The City Manager recommended that she be authorized to execute the
appropriate documents to accept donation of the property, subject to an acceptable
environmental inspection, in a form to be approved by the City Attorney.
Mr. Bestpitch offered the following ordinance:
(#35650-111901) AN ORDINANCE authorizing the City Manager to execute the
appropriate documents for the acceptance of a donation of certain properties by the
Roanoke Redevelopment and Housing Authority to be used for developmental
purposes by the City; upon certain terms and conditions; and dispensing with the
second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 273.)
Mr. Bestpitch moved the adoption of Ordinance No. 35650-111901. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members HUdson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................. 0.
DONATIONS/CONTRIBUTIONS-VIRGINIA TRANSPORTATION MUSEUM-
EQUIPMENT: The City Manager submitted a communication advising that on June
4, 2001, Council authorized the City Manager to execute an agreement to accept
donation of the 1218 steam locomotive from Shenandoah-Virginia Corporation; and
the Virginia Museum of Transportation agreed to exhibit the locomotive in its rail
yard, and insure and maintain the equipment as part of the Museum's collection,
while ownership of the locomotive will remain with the City because of its historical
significance to the City of Roanoke.
It was further advised that the Museum currently houses and maintains a
number of other transportation equipment items owned by the City which have been
acquired from time to time over the years, and documents relating to their
acquisition by the City cannot be located; no restrictions are known on the items
that would prohibit them from being donated to the Transportation Museum,
however, there is currently no formal agreement between the Virginia Museum of
Transportation and the City regarding maintenance and insurance of the equipment,
as is the case with the 1218 locomotive; most of the equipment should be donated
to the Transportation Museum to simplify equipment maintenance and insurance
issues, with the understanding that if the Transportation Museum should close,
ownership of the equipment would revert to the City; ownership of the No. 611 Class
A Steam Locomotive should be retained by the City because of its historical
significance; and the Transportation Museum has agreed to accept the donation of
the transportation items, with the exception of the No. 611 Class A. Steam
Locomotive.
The City Manager recommended that Council adopt an ordinance authorizing
the donation of transportation equipment items described as follows, with the
exception of the No. 611 Class A Steam Locomotive, to the Virginia Museum of
Transportation, with ownership of the items to revert to the City in the event of
closure of the Transportation Museum and if such equipment items are still in place.
Extended Roof Rockaway (Carriage)
Stick Seat Box Buggy (ca. 1885)
Studebaker Wagon (ca. 1870)
Galax Buggy Co. Carriage
Jas. Cunningham Hearse (ca. 1895)
Covered Wagon (ca. 1900)
14
1920
1930
1924
1927
1938
1922
Buick Touring Car
Chevrolet Stake Bed Truck
Ford Model T Chassis
White Motor Co. Truck
Cadillac Fire Truck
White Dump Truck
1940 Seagrave Fire Truck
1950 Oren Fire Truck
Celanese 0-4-0 Tea Kettle
1914 Panama Canal Mule
VGN 0-8-0 Steam Loc. #4
N&W Steam Loc. #6
Wabash E-8A #1009
N&W Caboose #518391
N&W RPO Car
N&W Class PG Coach
No. 611 Class A Steam Locomotive (ownership to remain with City)
2 Railway Express Carts
Mr. Bestpitch offered the following ordinance:
(#35651-111901) AN ORDINANCE authorizing the donation of certain City-
owned transportation equipment to the Virginia Museum of Transportation, Inc.,
upon certain terms and conditions; dispensing with the second reading by title of
this ordinance; and providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 65, page 274.)
Mr. Bestpitch moved the adoption of Ordinance No. 35651-111901. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
BUDGET-FIRE DEPARTMENT-GRANTS: The City Manager submitted a
communication advising that the Fire Program Fund was established by the General
Assembly, effective October 4, 1985, pursuant to Section 38.1-44.1, Code of Virginia,
1950, as amended; the sunset clause requiring expiration of the Fire Program Fund
on July 1, 1990, was removed, thus, the City's annual allocation of State funds will
continue indefinitely; program guidelines require that funds received are non-
supplanting and may not be used to replace existing local funding; funds must be
used in accordance with provisions established by the State Department of Fire
Programs; and the City of Roanoke's allocation of $131,794.71 was deposited into
Account No. 035-520-3232-3232 from the Department of Fire Programs.
It was further advised that the City's portion of the Roanoke Regional Fire
Training Center debt service is $60,000.00, which will be paid annually from this
revenue source; and action by Council is needed to formally accept and appropriate
funds, and authorize the Director of Finance to establish revenue estimates and
appropriation accounts in the Grants Program Fund to purchase equipment and
supplies pursuant to provisions of the program.
The City Manager recommended that she be authorized to accept the grant
and appropriate grant funds totaling $131,794.71, with corresponding revenue
estimates in accounts to be established by the Director of Finance in the Grant Fund.
Mr. Bestpitch offered the following emergency budget ordinance:
(#35652-111901) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 275.)
Mr. Bestpitch moved the adoption of Ordinance No. 35652-111901. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
Mr. Bestpitch offered the following resolution:
(#35653-111901) A RESOLUTION authorizing the acceptance of the FY2002
Fire Programs Funds Grant made to the City of Roanoke by the Virginia Department
of Fire Programs and authorizing the execution and filing by the City Manager of the
conditions of the grant and other grant documents.
(For full text of Resolution, see Resolution Book No. 65, page 276.)
Mr. Bestpitch moved the adoption of Resolution No. 35653-111901. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
CITY EMPLOYEES: The City Manager submitted a communication advising
that Council approved Special Military Pay on November 5, 2001, to provide
supplemental pay for military reservists called to active duty related to the war on
terrorism; and an amendment was requested to limit pay to employees in service
with the City of Roanoke before receiving military orders.
The City Manager recommended that Council adopt an amendment to the
special policy to pay military reservists, and covered employees would be those who
are called to active duty related to the country's war on terrorism subsequent to the
employee's employment with the City of Roanoke.
Mr. Bestpitch offered the following resolution:
(#35654-111901) A RESOLUTION authorizing payment of supplementary
compensation and restoration of certain benefits to employees called to active
military duty; and repealing Resolution No. 35637-110501, adopted November 5,
2001.
(For full text of Resolution, see Resolution Book No. 65, page 277.)
Mr. Bestpitch moved the adoption of Resolution No. 35654-111901. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
TRAFFIC-HOSPITALS: The City Manager submitted a communication advising
that on September 1, 1998, the City of Roanoke and Carilion Health System entered
into a Parking Agreement providing Carilion with the right to purchase a minimum
of 310 and a maximum of 440 parking permits for use in certain City owned and/or
controlled parking garages during normal business hours; and Carilion has
purchased the maximum number of permits allowed by the Agreement and now
intends to create and/or move additional job positions downtown and requires the
ability to purchase up to an additional 60 parking permits above the 40 provided for
in the Parking Agreement.
]7
It was further advised that the City wishes to make these additional permits
available to Carilion, pursuant to the same terms and conditions as set forth in the
Parking Agreement, except that such additional permits will be made available for
purchase by Carilion Health System at the approved prevailing monthly parking rate
for the particular parking garage for which such permits are issued, less ten percent;
rates for the additional parking permits will also be subject to any and all rate
changes which may be approved by Council during the life of the Parking
Agreement; and Carilion Health System may request the additional supplemental
permits in writing, through the City's Director of Economic Development, and may
cancel any or all of such permits at the time Carilion makes its annual report to the
City as specified in Section 7 (b) of the Parking Agreement.
The City Manager recommended that Council approve Amendment No. 1 to the
September 1, 1998, Parking Agreement between the City of Roanoke and Carilion
Health System providing Carilion with the ability to acquire an additional 60 parking
permits.
Mr. Bestpitch offered the following emergency ordinance:
(#35655-111901) AN ORDINANCE authorizing the City Manager to execute
Amendment 1 to the September 1, 1998, Parking Agreement between the City of
Roanoke and Carilion Health System; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 278.)
Mr. Bestpitch moved the adoption of Ordinance No. 35655-111901. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: None ........................................................................................... -0.
(Council Member White abstained from voting.)
BUILDINGS/BUILDING DEPARTMENT-LANDMARKS/HISTORICAL
PRESERVATION: The City Manager submitted a communication advising that
Roanoke has many historically significant places that consist of individual buildings,
such as St. Andrew's Catholic Church, or consist of many buildings, such as the City
Market and Old southwest; these landmarks are designated on the National Register
of Historic Places; and locations that currently have this designation include:
City Market
Old Southwest/Mountain View
Hotel Roanoke/Higher Education Center/GOB South
Warehouse Row
Historic Gainsboro
It was further advised that in July, 2000, the City of Roanoke entered into a
50~50 cost-sharing program with the Virginia Department of Historic Resources
(VDHR) for surveying portions of downtown Roanoke for possible inclusion on the
National Register of Historic Places; the project area contains 200 properties that
would "fill the gaps" between existing National Register districts; the City of
Roanoke committed $15,000.00, with a State match of $15,000.00, for a total project
budget of $30,000.00; Hill Studio was retained to conduct the survey; and survey
work was also completed on a proposed Henry Street District, which is composed
of the Dumas Hotel and Ebony Club properties; once an area is surveyed, a
"Preliminary Information Form" is submitted to the Virginia Department of Historic
Resources, which determines eligibility; an official nomination is made following
eligibility determination; survey work has been completed for the Downtown West
District and the Henry Street District; and Preliminary Information Forms have been
prepared and must be endorsed by Council in order to proceed.
It was further explained that designation on the National Register provides
many benefits, including economic incentives and promoting community pride;
National Register designation encourages investment by making State and Federal
tax incentive programs available, which can offset up to 45% of the cost of
rehabilitation; tax credit programs have been successful at spurring rehabilitation
projects, major examples of which include the Roanoke Higher Education Center,
Shenandoah Hotel, and Spectrum Design; many of the projects would not have been
feasible without tax credits made available through National Register designation;
it is important to note that inclusion on the National Register does not necessarily
mean that Roanoke's H-1 and H-2 zoning district overlays will apply; no control over
design is imposed on property owners unless Federal funds are involved; and use
of Federal funds or participation in a tax credit project will require that an owner
comply with rehabilitation standards adopted by the U. S. Secretary of the Interior.
The City Manager recommended that Council adopt a resolution endorsing the
nominations of the Downtown West Historic District and the Henry Street Historic
District for inclusion on the National Register of Historic Places, and that the City
Manager be authorized to execute documents related to the nominations on behalf
of the City.
Mr. Carder offered the following resolution:
(#35656-111901) A RESOLUTION endorsing the inclusion of the Downtown
West and the Henry Street Districts as landmarks on the Virginia Landmarks
Register and the National Register of Historic Places; and authorizing the proper City
Official to execute the appropriate documents to include those areas on the Virginia
Landmarks Register and the National Register of Historic Places.
(For full text of Resolution, see Resolution Book No. 65, page 280.)
Mr. Carder moved the adoption of Resolution No. 35656-111901. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
ANIMALS/INSECTS: The City Manager submitted a communication advising
that for the past 40 years, the Roanoke Valley SPCA has operated out of a converted
farmhouse building constructed in 1917 and located at 1313 Eastern Avenue, N. E.;
periodically during that time, the SPCA has accepted the responsibility to house and
provide care for pound animals for Roanoke County and Botetourt County, the Town
of Vinton and the City of Roanoke; the facility is now dilapidated and inadequate,
and State Veterinarian inspectors have consistently rated the animal care provided
by the SPCA as excellent, however, the physical facility itself was rated as deficient;
the State has notified participating local governments that it will begin levying fines
for certain deficiencies; and both the SPCA and local governments have been
independently seeking new facilities for the past several years as a result of existing
deficiencies.
It was further advised that after extensive research, planning and numerous
meetings, the SPCA and various local governments have prepared a plan to develop
a state of the art facility for animal management in the Roanoke Valley, which is
proposed to be located next to the current facility, and will house SPCA operations,
in addition to the pound operations of Roanoke County, Botetourt County, the Town
of Vinton, and the City of Roanoke; the SPCA will continue to care for animals
through its subsidiary, Animal Care Services, Inc. (ACS); the two operations will be
adjacent, sharing a roof line and other items in order to contain costs; this
public/private partnership will provide an improvement in the services for animals
and the community in a manner that is more humane, efficient and economical; the
co-location relationship will also facilitate coordinated efforts of the SPCA and local
governments in mutual projects such as increased licensing, return of animals to
owners, community wide humane education, and humane investigation; and the
SPCA has been actively pursuing the goal of building a new shelter and raising the
necessary funds for many years, and the Executive Director and staff played a major
role in researching successful animal welfare organizations, with an emphasis on
development of both physical plant and program plans for the new facility.
It was explained that the current building is located in the flood plain and has
experienced several floods; the facility is in violation of State regulations which
must be quickly addressed; a draft Roanoke Valley Regional Pound Facility Services
Agreement, which has been reviewed by attorneys for participating local
governments, is provided for review by Council; Schedule A defines percentage
payments for local governments based upon historic use of the current facility, with
percentages to be adjusted every three years based upon actual use of the facility;
the City's current percentage is 51%; the term of the Agreement begins with the
issuance of the obligations, or the first day of the month after the new facility is
placed in service and continues through June 30, 2032; the Agreement provides that
participating localities will indemnify and hold harmless the Roanoke Valley SPCA,
and the organization will indemnify and hold harmless the participating localities,
for negligent orwillful acts of omission or commission committed by the other party;
and the Roanoke Valley SPCAwill be the property owner and construction manager,
with a development and construction period estimated at 12 - 18 months and a
summer 2003 completion date.
It was noted that the Roanoke Valley SPCA contemplates a financing through
issuance of bonds by the Botetourt County Industrial Development Authority; the
Botetourt Industrial Development Authority adopted a resolution authorizing
issuance of industrial development revenue bonds, in an amount not to exceed $3.8
million, which authorization is subject to concurrence of City Council since the
facility will be located in the City of Roanoke; City of Roanoke appropriations will be
addressed in the fiscal year 2003 budget; a joint partnership assists in
accomplishing the goals of all parties, because if each locality tried to build and
operate separate facilities, costs would be prohibitive; and the City's Purchasing
Manager has determined that the Roanoke Valley SPCA is the only source
practicably available to perform pound facility services.
The City Manager recommended that Council concur in the determination of
the City's Purchasing Manager on the sole source issue and that she be authorized
to enter into the Services Agreement, the form of which shall be approved by the City
Attorney, with the Roanoke Valley SPCA, the Town of Vinton, Botetourt County and
Roanoke County; and that Council concur in the resolution adopted by the Industrial
Development Authority of the County of Botetourt approving the loan by the
Authority to benefit the Roanoke Valley SPCA.
Mr. Bestpitch offered the following resolution:
(#35657-111901) A RESOLUTION authorizing and providing for an agreement
between the City of Roanoke and the Roanoke Valley Society for the Prevention of
Cruelty to Animals ("RVSPCA") relating to construction and operation of a new
pound facility by the RVSPCA, and concurring with the determination of the City's
Purchasing Manager that the RVSPCA is the only source practicably available to
perform such services.
(For full text of Resolution, see Resolution Book No. 65, page 281.)
Mr. Bestpitch moved the adoption of Resolution No. 35657-111901. The
motion was seconded by Ms. Wyatt.
Mr. Geoffrey Campbell, 780 Tinker mill Road, Daleville, Virginia, advised that
out of hundreds of proposed new construction facilities throughout the United
States, the Roanoke Valley's proposed facility is the only facility that does not
include provisions for a spay/neuter clinic. He stated that without an aggressive
spay/neuter program, taxpayers will be faced with ever escalating costs for animal
control (chasing, catching, housing and disposing of stray animals); and without an
aggressive spay/neuter program, the number of dogs and cats killed annually in the
Roanoke Valley's shelter will continue to increase. He advised that the pet
population in the United States has doubled since the 1960's; in the Roanoke Valley,
over 31,000 animals have been put to death in the past ten years; collectively, the
City of Roanoke and the surrounding localities spend $1 and $1.2 million for animal
control to collect and dispose of animals and their unwanted offspring, and total
cost to taxpayers in collateral expenses (dog bites, police calls, community health
issues, etc.,) remains hidden. He stated that a solution to the problem is an
aggressive spay/neuter clinic program; national statistics demonstrate that one
dollar spent on spay/neuter saves nine dollars in animal control costs; and most
states, including the Commonwealth of Virginia, require that all adopted animals
from shelters and pounds be altered and they provide funds or sanctions for
non-compliance.
Resolution No. 35657-111901 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
Mr. Bestpitch offered the following resolution:
(#35658-111901) A RESOLUTION concurring in the resolution adopted by the
Industrial Development Authority of the County of Botetourt, Virginia (the "Botetourt
Authority") and approving the loan by the Botetourt Authority for the benefit of the
Roanoke Valley Society for the Prevention of Cruelty to Animals, Inc., (the
"RVSPCA") to assist in acquiring, constructing, and equipping a regional animal
pound facility (the "Project").
(For full text of Resolution, see Resolution Book No. 65, page 282.)
Mr. Bestpitch moved the adoption of Resolution No. 35658-111901. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
BONDS/BOND ISSUES-BUDGET-ROANOKE CiViC CENTER: The City Manager
submitted a communication advising that at its work session on November 5, 2001,
Council directed the City Manager to develop a funding scenario and time line for the
design process for the Roanoke Civic Center Expansion and Renovation Project-
Phase II of $14,941,020.00; it is the goal of the City administration that bonds will
eventually be issued to fund the project; the time schedule for the architect/engineer
selection process, design and documentation work, and award of the construction
bid is estimated at 13 months; estimated funding required in order to complete this
portion of the project is $850,000.00; due to the urgent nature of the project, certain
funding sources have been identified that could be reallocated to provide the
necessary funding to begin the design process immediately; and should bonds be
issued at a later date, proceeds from such bond issue would be used to offset these
funding sources.
The City Manager recommended that Council appropriate $850,000.00 to a new
capital account to be established by the Director of Finance entitled, "Civic Center
Expansion and Renovation Project-Phase I1," from the following sources:
Civic Center Retained Earnings $265,000.00
1999 Bonds Designated for Civic Center
Repairs/Improvements 85,000.00
Capital Improvement Reserve-Streets and Bridges 300,000.00
CMERP funding in 001-530-4210-9132 200,000.00
$850,000.00
It was further recommended that Council adopt a resolution indicating the
City's intent to reimburse itself from the proceeds of General Obligation Public
Improvements Bonds to be issued in the future.
Ms. Wyatt offered the following emergency budget ordinance:
(#35659-111901) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General, Civic Center, and Capital Projects Funds Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 283.)
Ms. Wyatt moved the adoption of Ordinance No. 35659-111901. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................. 0.
Mr. Bestpitch offered the following resolution:
(#35660-111901) A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its general obligation public improvement bonds for certain
moneys to be appropriated by the City for expenditures in connection with the
Roanoke Civic Center Expansion and Renovation Project - Phase II; and providing
for an effective date.
(For full text of Resolution, see Resolution Book No. 65, page 286.)
Mr. Bestpitch moved the adoption of Resolution No. 35660-111901. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
PURCHASE/SALE OF PROPERTY-BONDS/BOND ISSUES-BUDGET-
ARMORY/STADIUM-ROANOKE CIVIC CENTER: The City Manager submitted a
communication advising that at its meeting on May 21,2001, Council authorized the
City Manager to begin negotiations for acquisition of property across Orange
Avenue from the Roanoke Civic Center for the purpose of constructing a
multipurpose Stadium/Amphitheater facility; the City has concluded negotiations on
the property owned by Fred C. Ellis identified as Official Tax Nos. 2041817 and
2041816, in the amount of $275,000.00; and funding in the amount of $275,000.00 is
currently available in Account No. 008-530-9758 from General Fund revenues;
however, upon issuance of the Series 2002 Bonds, bond proceeds will actually be
utilized to cover the expense.
The City Manager recommended that she be authorized to execute a contract
for the purchase of Official Tax Nos. 2041817 and 2041816, in the amount of
$275,000.00, and that Council adopt a resolution indicating the City's intent to
reimburse itself $275,000.00 from the proceeds of the sale of Series 2002 General
Obligation Public Improvement Bonds, in connection with acquisition of real
property for the Stadium/Amphitheater Project, with the maximum amount of debt
expected to be issued for the project to be $16,200,000.00.
Mr. Bestpitch offered the following emergency budget ordinance:
(#35661-111901) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 287.)
Mr. Bestpitch moved the adoption of Ordinance No. 35661-111901. The motion
was seconded by Mr. Carder.
Upon question, it was noted that the property is assessed at $37,000.00;
however, the City Manager advised that no outside appraisal or independent
appraisal of the property was conducted. She stated that Council authorized
engagement of the services of a real estate organization to serve as the City's agent
in approaching owners in the area with regard to the availability of the property for
sale and the general terms under which they would be willing to sell their property.
In response to a question raised by a Member of Council, the City Manager advised
that this parcel of land, if approved by Council, would be the only piece of property
that the City would need to purchase in order to consummate the compilation of 21
acres which is actually three acres more than was envisioned for the activity. She
stated that property currently owned by the City, as well as certain property to be
donated to the City, will be used for the project, and it is not unusual for the City to
pay more than the assessed value of property which is not to suggest that the
assessed value is incorrect, but once it becomes known that the City is interested
in purchasing a parcel of land, there is a natural tendency to experience an increase
in the cost.
Ordinance No. 35661-111901 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
Mr. Carder offered the following resolution:
(#35662-111901) A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its general obligation public improvement bonds authorized to
be issued pursuant to Resolution No. 35489-080601, adopted August 6, 2001, for the
purpose of providing funds to pay the costs of the acquisition, construction,
reconstruction, improvement, extension, enlargement and equipping of various
public improvement projects of and for the City, which includes acquisition of real
property for the Stadium/Amphitheater Project; and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 65, page 288.)
Mr. Carder moved the adoption of Resolution No. 35662-111901. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
Mr. Bestpitch offered the following ordinance:
(#35663-111901) AN ORDINANCE authorizing the City Manager to enter into
a sales contract providing for the acquisition of certain property needed in
connection with the proposed construction of a multipurpose stadium/amphitheater;
establishing the consideration to be paid by the City; and dispensing with the
second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 65, page 289.)
Mr. Bestpitch moved the adoption of Ordinance No. 35663-111901. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith .............................................................................................. -7.
NAYS: None ............................................................................................. 0.
BUDGET-DONATIONS/CONTRIBUTIONS-LANDMARKS/HISTORICAL
PRESERVATION-GRANDIN THEATER: The City Manager submitted a communication
advising that the Grandin Theater opened in the early 1930s and closed in 1976; Mill
Mountain Theater then held performances at that location prior to moving to Center
in the Square in 1983; a year later, the Grandin Theater reopened as a movie house,
but closed in late 1985 due to financial difficulties; in 1986, the Grandin Theater was
purchased by the Lindsey family, refurbished, and reopened as a commercial movie
house; the Theater once again began experiencing financial difficulty in 2000
because of market pressures, dramatic changes within the theater business, and the
high cost of needed capital improvements; in November2000, the current owner, Ms.
Julie Hunsaker, made a public appeal for enhanced public support of the theater,
and as a direct result, the Grandin Theater Foundation, Inc., was formed by
concerned civic leaders and art patrons.
It was further advised that a Foundation plans to purchase the Grandin
Theater from the current owner at a cost of $402,000.00 and operate the theater as
a self-supporting business; in addition, the Foundation plans to make long overdue,
market-critical improvements to the facility at a cost of $825,000.00 (new wiring,
projection and sound equipment, seating, and refurbished bathrooms); operations
of the theater would be supervised by its long-time general manager, Kathy
Johnston, and the current owner, Julie Hunsaker, would be contractually retained
for two years to assist with booking and marketing; the Foundation's Business
Operations Committee will monitor theater activities on a weekly basis; the new
theater's pro forma budget projects annual income of $518,000.00 and annual
expenses of $471,829.00, for a net profit of $46,171.00; to fund purchase and
renovation costs of the theater, the Foundation is seeking public and community
financial support, and has specifically requested a total of $500,000.00 in City
funding, $100,000.00 within the next ten days and $80,000.00 per year for five fiscal
years beginning with fiscal year 2003.
It was explained that the Grandin Theater is Roanoke's last historic movie
theater and is the only theater of its kind left in the region; it is considered to be a
critical anchor in the Grandin Village community, contributing greatly to the quality
of life and providing an important community venue for speakers, music and
classes; the creation or retention of village centers like Grandin Village is a key
strategy in the Vision 2001 Comprehensive Plan recently adopted by Council; and
a contractual agreement with the Foundation has been prepared for consideration
by Council containing the following general conditions:
27
The Grandin Theater will continue to be operated as a movie theater,
unless the City agrees otherwise in writing;
The Foundation will pay real estate taxes on the Grandin Theater, as
assessed by the City;
Funds requested by the Foundation will be used solely for acquiring,
renovating and equipping of the Grandin Theater, and will not be
expended in the operation of the theater;
The Foundation will not request any additional City financial support to
subsidize operations of the theater;
City funds are to be matched with private funds raised by the
Foundation; and
If the theater is sold or conveyed by the Foundation to other than a non-
profit entity that will operate it as a theater, the Foundation will repay
to the City 50% of funds donated to the Foundation.
The City Manager recommended that she be authorized to execute a
contractual agreement with the Grandin Theater Foundation, Inc., to provide total
financial support of $500,000.00 to the Foundation over a six year period, with
$100,000.00 to be provided from the following sources at the execution of the
agreement, and subject to certification that the Foundation has raised an equal
amount, and $80,000.00 will be budgeted annually from General Fund revenues for
five years, beginning with fiscal year 2003, subject to annual appropriation:
Undesignated Capital Funds $97,000.00
Capital Improvement Reserve - Buildings 3,000.00
(Account 008-052-9575-9173)
Mr. Carder offered the following emergency budget ordinance:
(#35664-111901) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 290.)
Mr. Carder moved the adoption of Ordinance No. 35664-111901. The motion
was seconded by Mr. White.
Edward Walker, representing the Grandin Theater Foundation, advised that
the Theater's financial records are in excellent condition which enabled him to reach
certain historical averages. He stated that the day of the small independent theater
is over because profit margins are thin and it is unlikely that investors will
participate in that type of enterprise. He advised that if placed in a non-profit mode,
under non-profit leadership, and taking advantage of non-profit benefits such as tax
deductible contributions from the public, it appears that the Grandin Theater could
net between five and ten per cent. He stated that the Grandin Theater is important
as an economic asset to the Grandin Road community because it anchors
approximately $5 million worth of commercial real estate in the area.
Ms. Marguerite Garman, 2241 Memorial Avenue, S. W., spoke in support of
keeping the Grandin Theater open.
Ms. Sarah Hazelgrove, 2421 Crystal Spring Avenue, S. W., spoke in support
of keeping the Grandin Theater open. She stated that the theater is a popular and
unique facility because it promotes a variety of works and it is a Roanoke landmark,
thereby playing a major role in the popularity and prosperity of the Grandin Road
area. She noted that Roanoke takes pride in its historical landmarks such as the
Farmers' Market, the City Market Building, the Virginia Museum of Transportation
and the Hotel Earle, and requested that the Grandin Theater be added to the list of
City landmarks.
Ms. Anne Trinkle, Member of the Grandin Theater Foundation and Co-Chair of
Fund-Raising for the Foundation, 2855 South Jefferson Street, spoke in support of
keeping the Grandin Theater open. She stated that significant historical value will
be lost if the Grandin Theater is closed.
The City Attorney was requested to review certain revisions to the proposed
contract between the City and the Grandin Theater Foundation which were made in
response to suggestions offered by the Members of Council. He explained that the
original proposal stated that during the first five years of the agreement, if the
Foundation were to sell the Grandin Theater to some entity other than a non-profit
organization that would continue to operate the facility as a theater, the Foundation
would repay to the City 50 per cent of the funds donated by the City up to that time,
minus any credit for admissions taxes paid through that date. He stated that that
provision has now been changed, language relative to the admissions taxes has
been striken, and the amount of repayment would be 50 per cent of funds derived
from the sale of the theater after deducting any capital costs incurred or any
operating expenses that had not been paid off. He explained that other changes
were relatively minor.
Council Member Harris commended the agreement to Council and advised
that as an individual who lives and works in the Grandin Road area, keeping the
Grandin Theater open is critical to maintaining the vibrancy of the neighborhood's
commercial district.
Mr. Bestpitch inquired if the Grandin Theater is sold or conveyed and
expenses, capital and operating, are paid off and there are remaining funds after the
City receives its 50 per cent, what happens to the other 50 per cent. In the event of
that situation, he stated that the agreement should be worded in such a way that
would enable citizens to have their money returned if possible.
Under the scenario described by Mr. Bestpitch, Mr. Walker responded that
he would recommend a kind of mechanism that would either return the funds to the
public good orto a cultural institution/non-profit organization. He stated that it would
be almost impossible to return contributions on a percentage basis, however, the
City should rest assured that the Foundation does not wish to retain the 50 per cent
under the scenario described by Mr. Bestpitch.
Mr. Bestpitch requested suggestions from the City Attorney for incorporating
Mr. Walkers' response into the agreement; whereupon, the City Attorney advised
that when a non-profit organization has its articles of incorporation approved by the
Commonwealth of Virginia, the organization is governed by specific provisions in
the event of dissolution of assets of the corporation.
In response to a question raised by the Mayor as to whether the Foundation
would be willing to return remaining funds in their entirety to the City, Mr. Walker
advised that the Foundation would not contemplate returning 100 per cent of the
money to the City.
The Mayor advised that the agreement should be worded more strongly. He
stated that he could support the agreement only if the City pays a reasonable price
because he does not deem a closed theater to be worth three times its market value.
He stated that personally, he would like to save the Grandin Theater and will be
making his personal contribution, but he could not support the agreement presently
before Council on the basis that it does not represent a sound business decision.
Ordinance No. 35664-111901 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, and
Harris ............................................................................................................. -6.
NAYS: Mayor Smith .................................................................................. 1.
3O
Mr. Bestpitch offered the following ordinance:
(#35665-111901) AN ORDINANCE authorizing the City Manager to enter into
an Agreement with Grandin Theater Foundation, Inc., to provide for funding by the
City in an amount up to $500,000.00 for the acquisition and renovation of the Grandin
Theater in the Grandin Village area of the City, upon certain terms and conditions to
provide benefits and services to the residents of the City and Southwestern Virginia;
and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 291.)
Mr. Bestpitch moved the adoption of Ordinance No. 35665-111901. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, and
Harris ............................................................................................................. -6.
NAYS: Mayor Smith .................................................................................. 1.
REPORTS OF COMMITTEES:
COUNCIL-LEGISLATION: Council Member William White, Sr., Chair,
Legislative Committee, presented a report of the Committee advising that on October
29, 2001, Council's Legislative Committee met to review the proposed 2002
Legislative Program; whereupon, he recommended the program to Council for
favorable action. Mr. White also advised that the School Board's portion of the
Program was approved on November 13, 2001.
The Legislative Program includes the following components:
Items included in the proposed 2002 Legislative Program include:
City Charter Amendments
Education Funding
Roanoke Civic Center, Amphitheater and Stadium Improvements
Funding
Civic Facilities Competitiveness
TransDominion Express
Inspection of Rental Properties
Support for Virginia First Cities Coalition
First Cities Legislative Initiatives
School Board Priorities:
3]
State
The major legislative priorities of the Roanoke City School Board are for the
to:
Improve its share of funding public education based on the results of the
JLARC study;
Provide incentives for the recruitment and retention of teachers and
principals;
Maintain local governance over K-12 educational and administrative issues;
Continue to support standards and consequence for school accreditation that
are non-punitive in nature;
Address student safety and discipline issues through additional funding and
program support; and
Enhance the State's support of school outlay projects through a permanent
funding source for school construction and debt requirements.
Legislation the City Would Support:
Blight Related Remedies
Regional Competitiveness Act Funding
Aircraft Taxation and Incentives
Research and Development Tax Credit
Telecommunications Tax Collections
Policy Positions:
Commissions to Study Local Government Needs
State Support for Cultural Agencies and Activities
Mental Heath Funding
Transportation (Including Mass Transit) Funding
Interstate 73
Dangerous Weapons on Public Property
Standards for Adult Homes
Zoning Districts
Redevelopment Initiatives
General Policy Considerations:
The Federal and State governments should recognize that local governments
are the best vehicles for the delivery of many services to the public because
local governments are closest to the people and the most responsive.
Roanoke remains concerned with the cumulative effort of Federal and State
legislative and regulatory mandates that have stressed the serious financial
problems of local governments. It is essential that the State fully fund all
State mandates, including public employee salaries.
Roanoke is vitally concerned over the continued erosion of local revenue
sources. The General Assembly is urged to leave the taxing authority and
revenue sources of local government alone. Additionally, the State should
pay a greater share of the costs of education and other services.
City Council calls upon the Governor and the General Assembly to develop an
economic development strategy for the Commonwealth and its local
governments. The strategy should include special programs for those areas
west of the Blue Ridge Mountains and central cities across the
Commonwealth. Tourism and convention activities that enhance the
economic well being of the State and its political subdivisions should be
recognized as legitimate components of economic development.
The School Board's Legislative Program-FY2002-2004 Biennium addressed
such issues as State standards, legislative issues and priorities, Standards of
Learning, Pupil Services, Construction and Technology, School Governance, and
Governor's School Program.
Mr. White offered the following resolution:
(#35666-111901) A RESOLUTION adopting and endorsing a Legislative
Program for the City to be presented to the City's delegation to the 2002 Session of
the General Assembly.
(For full text of Resolution, see Resolution Book No. 65, page 292.)
Mr. White moved the adoption of Resolution No. 35666-111901. The motion
was seconded by Mr. Hudson.
Mr. Bestpitch called attention to that portion of the Legislative Program
regarding 1-73. He stated that the same statement has been included in the
Legislative Program for several years, even though Council has gone on record on
two occasions expressing concerns in regard to the route selected by the
Commonwealth Transportation Board for 1-73. He suggested that Council either
amend the item relating to 1-73 to reflect Council's concern, or delete the paragraph
in its entirety from the Legislative Program.
Mr. Harris and Ms. Wyatt concurred in Mr. Bestpitch's comments since the
statement regarding 1-73 is generic in nature and is not reflective of the Council's
actions regarding 1-73 as the subject has unfolded and developed with the Virginia
Department of Transportation.
Mr. White and Mr. Carder clarified that the Legislative Committee previously
agreed to delete 1-73 language from the proposed 2002 Legislative Program;
therefore, no reference to 1-73 should be included.
Mr. Hudson called attention to the item addressing dangerous weapons on
public propertywhich could present a problem at the General Assembly level insofar
as approval of the City's proposed Charter amendments.
The Mayor advised that last year, the City submitted certain proposed City
Charter amendments to the General Assembly which were intended to correct out
dated and sometimes archaic language, but because language was included with
regard to regulating dangerous weapons on public property, the proposed Charter
amendments were not approved by the General Assembly. He stated that if the
City's current proposed City Charter revisions include regulation of dangerous
weapons on public property, it is conceivable that the proposed Charter
amendments will not be approved by the General Assembly at its 2002 session.
With regard to 1-73, the Mayor advised that it would be in the City's best
interest to be totally supportive of 1-73; however, he could support the deletion of
any reference to 1-73 in the proposed 2002 Legislative Program.
Ms. Wyatt spoke in support of including the item prohibiting dangerous
weapons on public property in the City's proposed Legislative Program. She stated
that the City should go on record that only police officers should be allowed to carry
dangerous weapons on City property.
Mr. Harris moved that the 2002 Legislative Program for the City of Roanoke be
adopted with the deletion of language relating to 1-73. The motion was seconded by
Mr. Bestpitch and adopted, Mayor Smith voted no.
Resolution No. 35666-111901 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, and
Harris .............................................................................................................. 6.
NAYS: Mayor Smith .................................................................................. 1.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION
RESOLUTIONS:
OF ORDINANCES AND
COUNCIL: Ordinance No. 35624, establishing the salary of the Mayor at
$18,000.00 per year and the Vice-Mayor and Council Members salary at $14,490.00
per year, having previously been before the Council for its first reading on Monday,
November 5, 2001, read and adopted on its first reading and laid over, was again
before the body, Mr. Bestpitch offering the following for its second reading and final
adoption:
(#35624-111901) AN ORDINANCE establishing the annual salaries of the
Mayor, Vice-Mayor and Council Members for the fiscal year beginning July 1, 2002.
(For full text of Ordinance, see Ordinance Book No. 65, page 257.)
Mr. Bestpitch moved the adoption of Ordinance No. 35624-111901. The motion
was seconded by Mr. White and adopted by the following vote:
AYES: Council Members White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: Council Member Hudson ................................................................. 1.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
BUDGET-CITY EMPLOYEES-PENSIONS: Inasmuch as Social Security benefits
will increase by 2.6%, effective January 1,2002, following discussion generated by
Mr. White, it was the consensus of Council that the question of a 2.6% cost of living
increase for City retirees be referred to the City Manager and the Director of Finance
for report and recommendation to Council during fiscal year 2002-03 budget study.
CITY EMPLOYEES-ROANOKE CIVIC CENTER: Council Member Hudson
inquired about the status of the flu vaccine for City retirees. He questioned the
proposed locations for administering the vaccine and suggested the Roanoke Civic
Center as a potential site.
INSURANCE-BUDGET-CITY EMPLOYEES: Council Member Wyatt renewed a
previous inquiry regarding the status of prescription cards and/or contracting with
local pharmacies to provide medications for City employees at a reduced cost.
FIRE DEPARTMENT: Council Member Bestpitch referred to updates provided
by the City Manager on the Fire/EMS Agreement with Roanoke County. He raised the
following questions for response during fiscal year 2002-03 budget study:
Inasmuch as the typical assignment for a fire engine, ladder
truck, etc. is four personnel, how often are there fewer than the
full number of assigned personnel actually available to staff
equipment?
How often are paid staff, either part-time or full-time, used to man
the volunteer rescue service, and how many are part-time staff
receiving no benefits?
CITY COUNCIL-CITY EMPLOYEES: Council Member Hudson expressed
concern that the City's supply warehouse function has been discontinued which
causes City employees to leave the job site to purchase supplies commercially.
CITY MANAGER COMMENTS:
CITY MANAGER: The City Manager advised that during the course of several
agenda items, statements were made that the City Manager and staff under the
jurisdiction of the City Manager may not be cooperating with other Council-
Appointed Officers. She stated that during her tenure as City Manager, Council-
Appointed Officers have worked cooperatively with the City Manager's staff to
approve agenda items relative to both financial and legal issues, and she has
worked with the Municipal Auditor to identify any needed improvements within the
organizational structure.
At this point, RVTV-Channel 3 coverage of the City Council meeting was
concluded.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard; and matters requiring
referral to the City Manager will be referred, without objection by Council, for
response, report and recommendation to Council.
TRAFFIC-ROANOKE CIVIC CENTER: Ms. Evelyn D. Bethel, 35 Patton Avenue,
N. E., commended the City for reopening the underpass at the Roanoke Civic Center
which relieves traffic congestion on Williamson Road and Orange Avenue.
COUNCIL: Ms. Helen E Davis, 35 Patton Avenue, N. E., expressed concern with
regard to matters effecting the northwest section of the City of Roanoke, i. e.:
rejection by the Housing Authority of requests by residents of Lincoln Terrace for
screen doors on their homes, fire protection, and a proposal regarding the future of
the Burrell Nursing Center. She requested that Council look at the entire City and
not just the northwest section of Roanoke.
At 5:50 p.m., the Mayor declared the Council meeting in recess to be
immediately reconvened in the Emergency Operations Center Conference Room,
Room 159, Noel C. Taylor Municipal Building, for a briefing on the extension of the
linear railwalk; and a follow-up briefing on the Roanoke Central Business District
Parking Study.
The City Council meeting reconvened at 6:00 p.m., in Room 159, Emergency
Operations Center Conference Room, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor Smith presiding and all Members of the
Council in attendance.
RAILSIDE LINEAR WALK: Representatives of the Roanoke Valley Garden Club
briefed the Members of Council on a project in connection with the railside linear
walkway which is intended to beautify downtown Roanoke in the area of the Virginia
Museum of Transportation. They reviewed a sketch which was prepared by Hayes,
Seay, Mattern & Mattern detailing the proposed improvements, which are estimated
to cost in the range of $150,000.00, and will provide the link from Warehouse Row
to the Transportation Museum. They requested authorization by Council to proceed
with a fund-raising project for completion of this phase of the railwalk project. It was
noted that the Roanoke Valley Garden Club is prepared to commit approximately
$12,000.00 to a non-profit fund which will be earmarked for the proposed
beautification project.
The City Manager advised that if there is general agreement on the part of
Council to allow the right-of-way to be used in this fashion, the Roanoke Valley
Garden Club could begin marketing and fund rasing efforts for this last piece of the
property.
It was noted that Council was not meeting in official session; however, it was
the consensus of Council, informally, to support the request for fund rasing by the
Roanoke Valley Garden Club for linear rail walk beautification from Warehouse Row
to the Virginia Museum of Transportation.
TRAFFIC-CONSULTANTS' REPORTS: A representative of Wilbur Smith
Associates presented a summary of the Roanoke CBD Parking Study, dated
November 19, 2001.
The Executive Summary pointed out that considerable development and
change has occurred in recent years in the downtown Roanoke area; roadway
changes have included the upgrading of Wells Avenue and Gainsboro Road and the
two-way operation of several blocks of Salem and Campbell Avenues; developments
have included the Hotel Roanoke and Conference Center, First Union Tower and the
Higher Education Center; and significant new development is in various stages of
planning and development.
37
The study was undertaken to assess the changing parking needs of the
downtown area of Roanoke, including the Gainsboro neighborhood to the north, and
the Old Southwest neighborhood generally south and west of the CBD area; the
study quantifies existing and projected parking needs and includes
recommendations to address identified shortfalls; and solutions are presented
which are sensitive to impacts on the residential neighborhoods.
A parking chart was presented summarizing parking supply and demand
encompassing the Gainsboro, CBD and Old Southwest areas, showing a total
supply of 14,428 parking spaces, a demand for 11,779 spaces and a surplus of 2,649
spaces. Current parking supply within the study area consists of 456 Gainsboro
spaces, 9,364 downtown spaces and 4,608 Old Southwest spaces.
Demand within the block of the study area reflects peak accumulation of
parked vehicles and existing land use. With an inventory of 14,428 parking spaces
and a demand for 11,779 spaces, a surplus of 2,649 spaces exist in the Roanoke
area. It is important to note that this surplus represents a picture of the study area
as a whole, and does not mean that there are not any parking shortages in the
smaller sub-area.
Numerous proposed developments are expected to take place within the next
five years. Both the Gainsboro and Old Southwest areas will have limited
expansion; however, the downtown area anticipates considerable growth in the near
future. Major developments in the downtown area alone include: the Yard at Henry
Street (a mixed land use development plan being undertaken by the Roanoke
Neighborhood Development Corporation), a higher education center, an apartment
complex, further business expansion for the Hotel Roanoke and Conference Center
and a new fire station among numerous other projects. Using a combination of
parking needs resulting from the above mentioned growth and existing parking
demand, a basis is established on which future parking demand estimates can be
made.
A review of the future parking supply and demand for Gainsboro, CBD and Old
Southwest indicate a supply totaling 14,438 parking spaces, a demand for 12,974
and a surplus of 1,464. The parking summary indicates four areas of deficiency:
downtown 1 area (221 spaces), downtown 2 area (36 spaces), downtown 3 area (90
spaces) and Old Southwest 4 area (261 spaces). A significant surplus reduction also
occurs in Old Southwest Area 1, which changes from a surplus of 273 spaces today
to an 89 space projected surplus in 2005. Surplus spaces are seen in the downtown
3 area and the Old Southwest 1 area, with various blocks lying on the east and
center having significant numbers of excess spaces. However, large deficiencies
also occur, with the Old Southwest 4 area having a projected 312 space deficit.
Alternative Parking Strategies:
A variety of parking strategies were considered for Roanoke; i.e.:
increase parking supply, residential permit parking programs,
preferential parking for car and van pools, reduced minimum parking
requirements, parking maximums, shared parking, area wide parking
caps, fringe parking and park and ride lots, time-based pricing, vehicle
occupancy pricing, enforcement and marketing.
The Recommended Parking Plan:
Parking shortages in several of the core downtown areas are
anticipated if parking conditions are not addressed. Downtown
Roanoke is similar to many downtown areas in that parking shortages
exist in areas of high demand, but the downtown, as a whole, has
surplus parking.
This suggests that an appropriate approach is to provide some
additional parking in these targeted high demand areas, while also
better utilizing existing surplus parking. Generally, the highest priority
for providing additional parking is the areas that short term parking
demand - shoppers, visitors, etc. - is greatest. The better utilization of
existing surplus parking, generally in areas adjacent to higher demand
blocks, is most appropriate for long term (i.e. employee) parkers who
tend to be willing to walk several blocks to their place of employment.
Residential parking permit programs, which entail the prevention of
long term parking by commuters in residential communities have been
very popular from their offset in the 1970's. For the Roanoke area,
numerous subsections could be viable candidates for such program
implementation. However, surpluses suggest disadvantages could
outweigh advantages in this case.
Among some of the more realistic possibilities for parking solutions is
the shared parking approach. This involves minimizing needs through
utilization of existing and new parking facilities. This program allows
two or more proximal developments to meet local zoning requirements
while constructing fewer total parking spaces than would be required
if the two developments were treated separately. Conditions allowing
such an arrangement to take place are: close proximity to each
participating facility, time periods of operation not conflicting, and legal
enforceability. Enhanced parking conditions, increased user supply
and availability in addition to increased convenience would be the
results of such a plan.
Recommendations for Specific Areas Include:
Downtown 1 area - The Yard at Henry Street is projected to need
additional parking (which currently is being planned). Parking charges
will need to be minimal, otherwise, drivers will park in the adjacent
neighborhood.
Downtown 2 area - A deficit of 36 spaces, associated with the proposed
Railroad Station Visitor Center, suggest the need to acquire use of an
additional 40 spaces.
Downtown 3 area -A garage structure, ideally in the former Heironimus
Building area, is needed to meet future shortages. This structure could
serve the entire core commercial area of the CBD.
Old Southwest 1 area - The YMCA expansion should include additional
parking ensuring adequate parking supply in the area.
Old Southwest 4 area - It is assumed that the development of the
College of Health Sciences Building Office Building will be responsible
for ensuring parking supply equals demand.
Neighborhood Parking - Residential areas adjacent to commercial areas
should be periodically reviewed for parking spillover. Simple parking
surveys can be conducted to quantify any spillover. Measures such as
increased enforcement, parking restrictions and permit parking can be
considered.
Suggested Initial Strategic Steps to Take:
Ensure that Jefferson Street development involving the Heironimus
Building area includes additional parking to serve commercial/retail
core area;
More aggressively pursue a shared parking program, taking advantage
of available parking in the downtown core, within walking distance for
employees; and
Set up a process for evaluating residential area parking concerns.
Following discussion and questions by the Mayor and Members of Council,
at 6:35 p.m., the Mayor declared the meeting in recess until 7:00 p.m., in the City
Council Chamber.
On Monday, November 19, 2001, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
the following Council Members in attendance, Mayor Smith presiding.
4O
PRESENT: Council Members W. Alvin Hudson, Jr., William White, Sr.,
Linda F. Wyatt, William D. Bestpitch, William H. Carder, C. Nelson Harris, and Mayor
Ralph K. Smith .................................................................................................. 7.
ABSENT:None ......................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Council Member C.
Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PUBLIC HEARINGS:
TAXES-YOUTH: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 19, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of the Boys and Girls Clubs of Roanoke Valley, Inc., for designation
of property identified as Official Tax Nos. 4240101 and 4240105, located at 1714 9th
Street, S. E., to be exempted from taxation, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, November 9, 2001 and in The Roanoke Tribune on
Thursday, November 15, 2001.
The City Manager submitted a communication advising that the Boys and Girls
Clubs of Roanoke Valley, Inc., owns property described as Official Tax Nos. 4240101
and 4240105, located at 1714 9th Street, S. E.; the property will be used for the
purpose of housing administrative offices and providing daily after school and
summer activities for youth members in the southeast quadrant of the City; annual
taxes due for fiscal year 2001-02 are $6,491.54, with an assessed value of $82,900.00
for the land and $453,600.00 for the building; the Boys and Girls Clubs petitioned
Council in October 2001, for adoption of a resolution in support of the organization
obtaining tax-exempt status from the General Assembly; and the organization has
voluntarily agreed to pay a 20% service charge in lieu of real estate taxes per
Council's current policy.
It was further advised that the Boys and Girls Clubs of Roanoke Valley, Inc.,
currently receive financial support from the City in the amount of $3,000.00 from the
Human Services Committee and $13,642.00 in Community Development Block Grant
funds; loss of revenue to the City will be $5,193.21 after a 20% service charge is
levied in lieu of real estate taxes in the amount of $1,298.33; the Commissioner of
the Revenue has determined that the organization is not exempt from paying real
estate taxes by classification or designation under the Code of Virginia and the
Internal Revenue Service recognizes the organization as a 501(c)3 tax-exempt
organization.
The City Manager recommended that Council support the Boys and Girls
Clubs of Roanoke Valley, Inc., exemption from taxation to the General Assembly,
pursuant to Article X, Section 6(a)6 of the Constitution of Virginia.
Mr. White offered the following resolution:
(#35667-111901) A RESOLUTION supporting tax exemption of certain property
in the City of Roanoke owned by the Boys & Girls Clubs of Roanoke Valley, Inc.; and
used by it exclusively for charitable or benevolent purposes on a non-profit basis.
(For full text of Resolution, see Resolution Book No. 65, page 293.)
Mr. White moved the adoption of Resolution No. 35667-111901. The motion
was seconded by Ms. Wyatt.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Resolution No. 35667-111901
was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
The Mayor declared the public hearing closed.
TAXES: Pursuant to Resolution No. 25523 adopted bythe Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 19, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of United Human Services Transportation System, Inc., for
designation of property identified as Official Tax Nos. 1311221, 2410101, 2410301 -
2410306, inclusive, to be exempted from taxation, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, November 9, 2001 and in The Roanoke Tribune on
Thursday, November 15, 2001.
The City Manager submitted a communication advising that the Unified Human
Services Transportation System, Inc., which transacts business as RADAR, owns the
property known as Official Tax Nos. 1311221, 2410101, 2410301 through 2410306,
inclusive; property includes housing of administrative offices to provide an efficient
and cost effective transportation system to the elderly, disabled, indigent, and other
persons who may require the provision of specialized transportation; annual taxes
due for 2001-02 were $4,466.06 on an assessed value of $214,500.00 for the land and
$154,600.00 for the building; RADAR petitioned Council in November 2001, for
adoption of a resolution in support of the organization obtaining tax-exempt status
from the General Assembly on property located in the City of Roanoke; loss of
revenue to the City will be $3,572.85, after a 20 per cent service charge is levied by
the City in lieu of real estate taxes and the service charge will be $893.21; the
Commissioner of the Revenue has determined that the organization is not exempt
from paying real estate taxes by classification or designation under the Code of
Virginia; and the Internal Revenue Service recognizes the organization as a 501(c)3
tax-exempt organization.
The City Manager recommended that Council support the request of RADAR
for exemption from taxation to the General Assembly, pursuant to Article X, Section
6(a)6 of the Constitution of Virginia.
Mr. Carder offered the following resolution:
(#35668-111901) A RESOLUTION supporting tax exemption of certain property
in the City of Roanoke owned by the Unified Human Services Transportation System,
Inc., and used by it exclusively for charitable or benevolent purposes on a non-profit
basis.
(For full text of Resolution, see Resolution Book No. 65, page 295.)
Mr. Carder moved the adoption of Resolution No. 35668-111901. The motion
was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request; whereupon, Wilburn C. Dibling. Jr., Attorney,
appeared before Council in support of the request of RADAR.
Mr. Bestpitch requested information on the precise location of the property
requested for tax exemption; whereupon, Mr. Dibling advised that the garage and
operations center are located on Salem Avenue, and RADAR has acquired property
on Johnson Avenue and 30th Street, N. W., which are also included in the request for
tax exemption. He stated that RADAR proposes to construct new facilities on
Johnson Avenue, at which time the property on Salem Avenue would be sold and
returned to the City's tax roles.
With regard to future requests for real estate tax exemption; Mr. Bestpitch
requested that a street address be included in the application.
43
Ms. Wyatt expressed her intent to vote against the request of RADAR. In
clarification, she stated that the services provided by RADAR should be from the
client's personal residence to the RADAR vehicle and vice versa, in order to address
the needs of a clientele requiring additional assistance. Upon submitting her
proposal to RADAR, she explained that RADAR stated that the question relates to
insurance/liability issues; however, RADAR has requested real estate tax exemption
on its property which will provide an additional $3,500.00, yet RADAR is unwilling to
apply the additional funds toward insurance coverage for its clients.
The Mayor advised that he will support the request of RADAR; however, all
persons/organizations should be responsible for paying their real estate taxes, and
Council should use its discretion in authorizing rebates.
Resolution No. 35668-111901 was adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ........................... -. ................................................................... 6.
NAYS: Council MemberWyatt .................................................................... 1.
The Mayor declared the public hearing closed.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 19, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of AMVETS-Post #40, John Harvey Memorial, to rezone property
located at 917 Tazewell Avenue, S. E., identified as Official Tax No. 4112106, from
RM-2, Residential Multi-family, Medium Density District, to C-2, General Commercial
District, subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, November 2, 2001 and Friday, November 9, 2001, and
in The Roanoke Tribune on Thursday, November 15, 2001.
A report of the City Planning Commission advising that the purpose of the
petition is to rezone the property for use as a parking lot for the adjacent AMVETS
post, pursuant to the following conditions, was before Council:
That the property will be developed in substantial conformity
with the concept plan prepared by David A. Bess, L.L.C., dated
August 29, 2001, subject to any changes required by the City
during site plan review.
44
There will be no curb cut where the property to be rezoned
adjoins Tazewell Avenue, S. E.
The Petitioner will retain the existing concrete retaining wall near
the northerly boundary of the property to be rezoned.
The City Planning Commission recommended that Council approve the
request for rezoning, subject to the proffered conditions.
Mr. Carder offered the following ordinance:
(#35669-111901) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 411, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 297.)
Mr. Carder moved the adoption of Ordinance No. 35669-111901. The motion
was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request; whereupon, James Joyce, Attorney, appeared
before Council in support of the request of his client.
Mr. Earl Elkins, 921 Tazewell Avenue, S. E., appeared before Council in
support of the request.
Mr. Bestpitch expressed concern that the City Planning Commission has
presented its recommendation to Council on a four-three vote which should warrant
close scrutiny by Council. He stated that City staff recommended denial of the
request because it is not consistent with the City's Comprehensive Plan, it will
encourage more off street parking in a village center, increase impervious surface,
expand an excessively large surface parking lot, and expand commercial uses
beyond a defined village center. He inquired if there is a way to provide a more
suitable surface other than asphalt. He stated that there was considerable
discussion regarding economic development, village centers, improving housing in
neighborhoods, and limiting the amount of impervious surfaces to reduce water run
off in the City's Comprehensive Plan. Although he appreciates the work of the
AMVETS organization, he inquired as to when Council intends to become serious
about implementing the Comprehensive Plan. He referred to the current availability
of on street parking on 9th Street, 10th Street and Tazewell Avenue. He stated that it
was his intent to vote against the rezoning in order to support not only the technical
requirements of the Comprehensive Plan, but the vision for the Comprehensive
Plan, the concepts that shape the Comprehensive Plan and the direction that is more
advantageous for the City of Roanoke in the long term.
Ordinance No. 35669-111901 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Carder, Harris,
and Mayor Smith ............................................................................................... 6.
NAYS: Council Member Bestpitch .............................................................. 1.
The Mayor declared the public hearing closed.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 19, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of A. Victor Thomas, Dorothy L. Thomas, Annie B. Dudley and TLC
Properties, Inc., to rezone properties on Orange Avenue, N. E., identified as Official
Tax Nos. 3210101,3210105 - 3210119, inclusive, and an undeveloped portion of Light
Street, N. E., from LM, Light Manufacturing District, to C-2, General Commercial
District, subject to certain conditions proffered by the petitioners, the matter was
before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, November 2, 2001 and Friday, November 9, 2001, and
in The Roanoke Tribune on Thursday, November 15, 2001.
A report of the City Planning Commission advising that the purpose of the
request for rezoning is to place an existing convenience store in a conforming
zoning district and allow for future expansion and development of the tract of land
for additional commercial uses which are undetermined at this time, was before
Council.
The City Planning Commission recommended that Council approve the
request for rezoning, inasmuch as the proposed zoning and future development is
consistent with the Comprehensive Plan in that it will encourage appropriate
commercial redevelopment at the intersection of Orange Avenue and 13th Street,
N.E.
Mr. Bestpitch offered the following ordinance:
(#35670-111901) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet Nos. 321 and 322, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City; and dispensing with the
second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 299.)
46
Mr. Bestpitch moved the adoption of Ordinance No. 35670-111901. The motion
was seconded by Mr. White.
W. F. Mason, Attorney, Jr., appeared before Council in support of the request
of his clients.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35670-111901
was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor declared the public hearing closed.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 19, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of the City Planning Commission to rezone properties located on
Vinyard Avenue, N. E., described as Official Tax Nos. 7040601 - 7040606, inclusive,
from LM, Light Manufacturing District, to RS-3, Residential Single Family District,
subject to certain conditions proffered by the petitioner, the matter was before the
body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, November 4, 2001 and Saturday, November 10, 2001,
and in The Roanoke Tribune on Thursday, November 15, 2001.
A report of the City Planning Commission advising that the purpose of the
application is to rezone the lots to their existing residential use; said properties are
currently used as single-family dwellings, but are zoned for light manufacturing
purposes; and Official Tax No. 7040701 is vacant land, was before Council.
The City Planning Commission recommended that Council approve the
request for rezoning, inasmuch as the area is inappropriately zoned for light
manufacturing and should be zoned residential to reflect its existing land use.
Mr. White offered the following ordinance:
47
(#35671-111901) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 704, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City; and dispensing with the second
reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 300.)
Mr. White moved the adoption of Ordinance No. 35671-111901. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35671-111901
was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
The Mayor declared the public hearing closed.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, November 19, 2001, at 7:00 p.m., or as soon thereafter as the matter may
be heard, with regard to a proposed amendment of Section 36.1-397, Zoning, Code
of the City of Roanoke (1979), as amended, by adding a new subsection (11)
manufacturing establishments as a permitted use in the INPUD, Institutional Planned
Unit Development District, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, November 2, 2001 and Friday, November 9, 2001, and
in The Roanoke Tribune on Thursday, November 15, 2001.
A report of the City Planning Commission advising that the purpose of the
proposed amendment is to allow for manufacturing establishments as a permitted
use in the Institutional Planned Unit Development District (INPUD), was before
Council.
The City Planning Commission recommended that Council approve the
amendment to Section 36.1-397 of the Code of the City of Roanoke (1979), as
amended, to allow for manufacturing establishments as a permitted use in the
INPUD, inasmuch as the proposed amendment is consistent with the Vision 2001
Comprehensive Plan and would provide greater flexibility for applicants considering
using the INPUD and address technological changes in the medical field.
Mr. Hudson offered the following ordinance:
(#35672-111901) AN ORDINANCE amending and reordaining §36.1-397,
Permitted uses, Subdivision H, INPUD, Institutional Planned Unit Development
District, Division 5, Special District Regulations, Article III, District Regulations,
Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, by the
addition of a new subsection (11) to allow manufacturing establishments as a
permitted use in the INPUD, Institutional Planned Unit Development District; and
dispensing with the second reading of the title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 302.)
Mr. Hudson moved the adoption of Ordinance No. 35672-111901. The motion
was seconded by Mr. Harris.
Following discussion, it was the consensus of Council to delete the word
"new" from §36.1-397 Permitted Uses, Subsection 11, Chapter 36.1, Zoning, Code
of the City of Roanoke (1979), as amended.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35672-111901
was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor declared the public hearing closed.
BUILDINGS/BUILDING DEPARTMENT-CITY PROPERTY-WESTERN VIRGINIA
FOUNDATION FOR THE ARTS AND SCIENCES-IMAX THEATRE: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, November 19, 2001, at 7:00 p.m., or
as soon thereafter as the matter may be heard, with regard to conveyance of City-
owned property, containing 0.858 acre, identified as Official Tax No. 4010205, to the
Western Virginia Foundation for the Arts and Sciences for design, development and
construction of a new building or complex to house the Art Museum and IMAX
Theatre, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, November 9, 2001, and in The Roanoke Tribune on
Thursday, November 15, 2001.
A report of the City Manager advising that an Agreement between the City and
the Art Museum of Western Virginia for the design, development and construction
of a new building or complex to house the Art Museum and IMAX Theatre was
entered into on October 4, 2000; the City wishes to convey property containing 0.858
acre, identified as Official Tax No. 4010205 to the Western Virginia Foundation for
the Arts and Sciences for construction of the project; and actual conveyance would
not be made until such time as the Foundation certifies to the City that the Art
Museum has a binding contract with a contractor to commence construction of the
project, and that the property is needed for such purpose, was before Council.
The City Manager recommended, following the public hearing, that she be
authorized to execute the appropriate documents to donate the property to the
Western Virginia Foundation for the Arts and Sciences, such documents to be
approved as to form by the City Attorney, with the Grantee to be responsible for all
title work, surveying, plat preparation, and preparation of legal documents.
Mr. Bestpitch offered the following ordinance:
(#35673-111901) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for conveyance for nominal consideration to
Western Virginia Foundation for the Arts and Sciences that property owned by the
City, bearing Official Tax No. 4010205, containing 0.858 acre, located between
Norfolk and Salem Avenues and west of Market Street, upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 303.)
Mr. Bestpitch moved the adoption of Ordinance No. 35673-111901. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council with regard to the matter. There being none, Ordinance No. 35673-111901
was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................ -0.
The Mayor declared the public hearing closed.
CITY CODE-LEGISLATION-ZONING: Pursuant to action of the Legislative
Committee, the City Clerk having advertised a public hearing for Monday,
November 19, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on a request of the City of Roanoke that the General Assembly of Virginia make
certain amendments to the Roanoke Charter of 1952, as amended, in order to
remove certain archaic language and outdated, outmoded and unnecessary
provisions therein, to conform certain provisions in the Charter to current State
enabling laws, to streamline the City's legislative process, to require that certain
Council-Appointed officers reside within the City, to provide for the appointment of
a deputy and assistant city managers, to increase the threshold for bidding and
contracts for public improvements from thirty to fifty thousand dollars, to increase
the threshold for change orders that must be approved by City Council from twenty-
five thousand dollars to fifty thousand dollars or twenty-five per cent of the contract,
whichever is greater, to increase the size of the City's Board of Zoning Appeals to
seven members and to delete the requirement that the Board authorize special
exceptions to the City's zoning ordinance, and, in general to make more efficient the
operation of City government, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, November 8, 2001 and in The Roanoke Tribune on
Thursday, November 15, 2001.
A report of the Legislative Committee advising that the Committee reviewed
the proposed amendments to the City Charter and concurred in the scheduling of
a public hearing in order to obtain the views of citizens on proposed amendments,
was before Council.
The Legislative Committee recommended that Council adopt a resolution
requesting the proposed amendments to the City Charter. It was noted that if
Council concurs in and adopts the proposed resolution, State Code requires that the
City forward the resolution and certain other documents to the City's legislative
delegation, with the request that a bill be introduced in the 2002 Session of the
General Assembly to amend the City Charter as proposed.
Mr. White offered the following resolution:
(#35674-111901) A RESOLUTION requesting the 2002 Session of the General
Assembly to amend various sections of the existing Roanoke Charter of 1952 in
order to modernize it, remove certain provisions and language therefrom and to
provide in general for more efficient and effective legislative processes and
municipal operations in the City.
(For full text of Resolution, see Resolution Book No. 65, page 304.)
Mr. White moved the adoption of Resolution No. 35674-111901. The motion
was seconded by Mr. Bestpitch.
The Mayor inquired if there were persons present who would like to address
the matter; whereupon, Joel M. Richert, Member, Board of Zoning Appeals, spoke
in connection with deleting the requirement that the Board of Zoning Appeals
authorize special exceptions to the City's Zoning Ordinance (page 72 of the
proposed City Charter amendments), which, in effect, would abolish the authority of
the Board to rule on special exceptions. She advised that members of the Board of
Zoning Appeals are required by Council to participate in an intensive training course
consisting of four days with 12 weeks of homework assignments on zoning cases.
She stated that Board members understand the intent of the Zoning Ordinance and
are qualified to hear requests for special exceptions; and each zoning classification
has certain permitted uses by law, however, special exceptions are sometimes
permitted with a hearing and may be subject to certain conditions, or rejected as
inappropriate. She explained that in order to protect adjacent property owners, a
thorough knowledge of the City's Comprehensive Plan is important; in the year 2000,
the Board of Zoning Appeals heard 53 special exception cases and each case lasted
approximately 30 minutes; and there are instances when a special exception and a
variance are both needed in the same case; therefore, it is appropriate that such
cases be heard at the same time. She requested that her concerns be considered
as a part of proposed City Code revisions which are currently in progress and in
conjunction with a consultant's study of the Zoning Ordinance which is intended to
address archaic language and recommend revisions.
There was discussion in which it was pointed out that the recommendation
was the result of a report of a subcommittee composed of Vice-Mayor Carder,
Council Member Wyatt, the City Manager, City Attorney and City Clerk with regard
to restructuring of certain Council-Appointed authorities, boards, commissions and
committees. The City Manager advised that a survey conducted by City staff
revealed that in a majority of communities, members of the Board of Zoning Appeals
are appointed by the Circuit Court; however, the Roanoke City Charter allows
appointments to be made by City Council. She spoke in support of the
abovereferenced proposed Charter amendment.
Following further discussion of the matter, Mr. Harris moved that the proposed
City Charter amendments be amended on page 72 to retain the following language,
thereby allowing the Board of Zoning Appeals to continue to hear special
exceptions: "To hear and decide special exceptions to the terms of the ordinance
upon which such board is required to pass under such ordinance." The motion was
seconded by Mr. Carder and adopted, Mayor Smith voted no.
No other persons wishing to address Council, Resolution No. 35674-111901
was adopted by the following vote:
AYES: Council Members Hudson, Wyatt, Bestpitch, White, Harris, and
Carder .............................................................................................................. 6.
NAYS: Mayor Smith .................................................................................. 1.
At this point, the Mayor announced that RVTV Channel 3 coverage of the City
Council meeting would conclude.
OTHER HEARING OF CITIZENS: The Mayor advised that Council sets this time
as a priority for citizens to be heard; and matters requiring referral to the City
Manager will be referred immediately, without objection by Council, for response,
report or recommendation to Council.
COMPLAINTS-CITY COUNCIL: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E.,
requested clarification with regard to how City Council meetings are conducted, i. e.:
confusion over time limitations established for speakers, etc.
COMPLAINTS-CITY COUNCIL: Mr. Robert D. Gravely, 617 Hanover Avenue,
N. W., expressed concern with regard to inner City needs, advantages offered by the
City to big businesses, safety of elderly citizens, excessive traffic and speeding on
Orange Avenue, N. E., inadequate street lighting in certain areas of the City, certain
practices of the Roanoke Redevelopment and Housing Authority, drug trafficking in
the City of Roanoke, and inadequate wages for City workers.
At 8:25 p.m., the Mayor declared the Council meeting in recess for two Closed
Sessions which were previously approved by Council.
At 8:45 p.m., the meeting reconvened in the City Council Chamber, with all
Members of the Council in attendance, Mayor Smith presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Carder
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................... 7.
NAYS: None ............................................................................................. 0.
At 8:50 p.m., the Mayor declared the City Council meeting in recess to be
reconvened on Monday, November 26, 2001, at 9:00 a.m., at Virginia's Explore Park,
3900 Rutrough Road, S. E., at which time Council will participate in a joint retreat
with the Roanoke City School Board.
The City Council meeting reconvened on Monday, November 19, 2001, at 9:00
a.m., in the Blue Ridge Room at the Arthur Taubman Welcome Center, Explore Park,
for a City Council/Roanoke City School Board Planning Retreat, with Mayor
Ralph K. Smith and School Board Chair Sherman P. Lea presiding.
CITY COUNCIL MEMBERS PRESENT: William D. Bestpitch, William H. Carder,
C. Nelson Harris, W. Alvin Hudson, Jr., Linda F. Wyatt, William White, Sr., and Mayor
Ralph K. Smith ................................................................................................. -7.
ABSENT: None ........................................................................................ -0.
SCHOOL TRUSTEES PRESENT: Charles W. Day, Marsha W. Ellison,
Gloria P. Manns, Melinda J. Payne, Ruth C. Wilson, Brian J. Wishneff, and Chairman
Sherman P. Lea ................................................................................................. 7.
ABSENT: None ......................................................................................... 0.
STAFF PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Mary F. Parker, City Clerk; E. Wayne Harris, Superintendent, Roanoke
City Public Schools; and Cindy L. Lee, Clerk to the School Board.
COUNCIL-SCHOOLS: The retreat was facilitated by Lyle Sumek, Lyle Sumek
Associates. Mr. Sumek advised that the proposed agenda would consist of the
following items, but could be revised as the day progresses:
I. Team Work and Leadership
I1. Understanding:
How we see ourselves
How we see others
How we think others see us
Message to others
II1. Quality Education:
Definition
Major Challenges
IV. Goals and Responsibilities:
Definition of success
Need to be successful
V. Common Agenda for 2002:
Issues
Priorities
VI. Process for Working Together:
Communications
Problem-solving mechanism
VII. Other Topics:
VIII. Commitments to Action:
Mr. Sumek advised that the desired outcomes will be: a better understanding
of Roanoke's children - common goal, understanding and respecting roles and
responsibilities of each other, the process forworking together, and moving beyond
the past.
Following discussion with regard to the definition of a leader, Mr. Sumek
requested that Council Members and School Trustees break into two groups and
respond to the following questions:
How do we see ourselves?
How do we see others?
How do we think others see us?
Message to others?
He asked that the two groups identify the top two - three responses for each
question, with the City Manager and the School Superintendent serving as recorders
for their respective groups.
Following completion of the exercise, the two groups reported their responses
which generated discussion regarding accountability issues, the recent School
Board audit, and the need to open the lines of communication between the two
bodies.
Mr. Sumek summarized responses to the above exercise, i.e.:
Be sensitive to the forum and sharing of information,
It is okay to be passionate about an issue,
Separate the individual message from the collective message,
Make sure that the message is clear,
Take responsibility as the receiver of the message to clarify the
message,
Avoid over reacting to one incident,
Re-establish communications,
Learn how to work more effectively together, and
When there is a crisis, continue to be willing to communicate and to
agree that the two bodies need to sit down together and work out a
solution.
At 12:00 noon, the meeting was declared in recess for lunch.
At 12:25 p.m., the meeting reconvened.
(At this point, Council Member Harris left the meeting.)
Council Members and School Trustees were requested to break into groups
of three to respond to the following questions:
The best education in Roanoke means?
What are the major challenges over the next one to five years?
(At 12:45 p.m., Council Members Hudson and White left the meeting.)
As a result of the morning exercise, Mr. Sumek summarized the following
points:
CITY COUNCIL:
Establish vision and goals,
Determine policy,
Develop financial policy and manage financial resources,
Establish guidelines and hold the School Board accountable,
Work with the School Board to share information, to solve problems
and to address issues,
Be an advocate of the City and quality education/serve as the City's
corporate board of directors.
SCHOOL BOARD:
Determine policy/School system vision,
Establish goals and direct vision budget,
Be an advocate for the schools and quality education,
Work with Council to share information, to solve problems and to
address issues,
Monitor "manage" school resources,
Listen to the community,
Educate the community on education in school issues and
opportunities, and
Serve as a Board of Directors for the education system.
Council Members and School Trustees participated in an exercise in which
they were requested to respond to the following questions:
Identify what action you are willing to take to contribute to being
successful.
What do you need from the other group to be successful?
Identify from your group's perspective four of the most important short
term issues that need attention (issues for joint problem solving).
57
Mr. Sumek advised that the session is intended to lay the foundation for the
future. He urged that the two bodies not over commit because it is easy to create
false expectations that sometimes are not fulfilled. He stated that within the next
week, he would provide the City Manager with a summary of the retreat from his
perspective and urged that two Council Members and two School Trustees review
the material and submit a report summarizing the retreat.
Actions for success were identified as follows:
To foster better communications by following protocol, i.e.: the Mayor
will communicate with the School Board Chair and the School Board
Chair will communicate with the Mayor,
Reassess the joint meeting format,
Improve communications,
Be more sensitive to comments made in public.
Joint efforts by Council and the School Board to market the school
system.
Re-institute monthly presentations by the School Board at City Council
meetings.
Joint efforts include:
Athletic facilities,
Market schools in the community,
Communication piece,
Budget.
Collective actions include:
Establish procedures for joint problem solving using two School Board
Members and two City Council Members to address issues,
Establish a "buddy" system as follows:
Mayor Smith - Chairman Lea
Vice-Mayor Carder - Mr. Wishneff
Mr. Hudson - Ms. Willson
Ms. Wyatt - Ms. Payne
Mr. White - Ms. Manns
Mr. Bestpitch - Mr. Day
Mr. Harris - Ms. Ellison
Mr. Sumek suggested that by the end of the fiscal year, each School Trustee
should have contacted their Council "buddy" on at least two occasions.
The City Manager offered the assistance of City staff to present briefings to
the School Board with regard to City projects or programs of interest.
There was discussion with regard to establishing four groups to address
issues relating to athletics, budget, marketing and coordination of services which
would be composed of two School Board Members and two City Council Members,
and Mr. Sumek suggested that it would be advantageous to appoint individuals with
differing perspectives.
As a follow-up to the retreat, Mr. Sumek suggested that the City Manager, the
Superintendent of Schools, the Mayor, the Chair of the School Board, a City Council
Member and a School Trustee review the summary of information that will be
forwarded to the City Manager. He advised that the real challenge is where do the
two bodies go from this point, and the success of the retreat will be determined by
the actions of each individual, along with the collective actions of the Council and
the School Board.
Chairman Lea called attention to a study of the Roanoke City Schools Human
Resources Department by individuals involved in the Human Resources field from
across the Commonwealth of Virginia. He stated that the group spent a
considerable amount of time interviewing staffofthe Human Resources Department,
School Trustees and school principals, etc., and approximately ten commendations
were made and 29 recommendations were submitted for improvements which are
proposed for implementation between now and July 1, 2002. He explained that the
School Board and School Superintendent are addressing the recommendations and
the City's Municipal Auditor has been provided with a copy of the recommendations.
There was discussion with regard to the issue of sports districts and
implementing a Roanoke Valley Sports District to be composed of four Roanoke
County schools, the City of Salem and the City of Roanoke which could be another
Blue Ridge District. It was noted that there have been discussions with
representatives of Roanoke County and the City of Salem who have expressed an
interest in participating.
There being no further business, the meeting was adjourned at 3:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Janua~ 22,2002
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I wish to request a Closed Meeting to discuss the performance of two Council-Appointed
Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
C. Nelson Harris, Chair
City Council Personnel Committee
CNH:sm
H:~Agenda.02\Closed Session on Performance Evaluations.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
The proposed budget study schedule for fiscal year 2002-03, was before the Council of the
City of Roanoke at a regular meeting which was held on Tuesday, January 22, 2002.
On motion, duly seconded and unanimously adopted, Council concurred in the proposed
schedule.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Willard N. Claytor, Director, Real Estate Valuation
Troy A. Harmon, Municipal Auditor
Barry L. Key, Director, Office of Management and Budget
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #60
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Cindy H. Lee, Clerk
Roanoke City School Board
Roanoke..Viroinia
Dear M,~.~J~: ·
For your information, I am attaching copy of a communication from the City Manager
transmitting the proposed budget study schedule for fiscal year 2002-03, which
communication was before the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, January 22, 2002.
On motion, duly seconded and unanimously adopted, Council concurred in the proposed
schedule.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
H:LAgenda.02klanuary 22, 2001 corresp.wpd
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Budget Study Calendar
Forwarded for your approval is the budget study calendar for the fiscal 2003
budget. The calendar has been adjusted from the draft version to allow for a
day between the election and budget study.
Respectfully submitted,
City Manager
DLB:afs
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
CM02-00011
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Date
March 8, 2002
April 11, 2002
April 15, 2002
April 29, 2002
May 9-10, 2002
May 13, 2002
CITY COUNCIL CALENDAR OF EVENTS
FOR BUDGET PREPARATION ACTIVITIES
FISCAL YEAR 2002-2003
Budget Preparation Activities
Financial Planning Session with City Council.
Recommended budget document delivered to City Council
members.
City Manager presents recommended budget to City Council.
Public hearings on recommended budget and tax rates.
City Council budget study work sessions.
City Council adopts General Fund, School Fund, Proprietary Fund
budgets and an Update to the HUD Consolidated Plan and
approves an annual appropriation ordinance.
WILLARD N. CLA~I'OR
Director
CITY OF ROANOKE
REAL ESTATE VALUATION
215 Church Avenue, S.W., Room 250
Roanoke, Virginia 24011
January 18, 2002
Telephone: (540) 853-2771
Facsimile: (540) 853-2796
Honorable Mayor Ralph K. Smith
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
As prescribed by law, the Office of Real Estate Valuation has
completed the Annual General Reassessment Proqram for Fiscal Year
2002-03. "Change of Assessment Notices" were mailed to property
owners January 18, 2002.
The real estate tax base increased approximately 3.3% due to this
year's annual reassessment. This figure is subject to appeals and
excludes new construction.
New construction totals $84 million dollars and will add another
2.0% to the tax base. This up slightly from last year's 1.9%
rate and represents $45 million dollars of residential and $39
million dollars of commercial construction. Last year's new
construction totaled $73 million dollars.
Overall, the general reassessment program and new construction
indicate growth of 5.3% in the real estate tax base to July 1,
2002. Last year's growth was 5.4%.
Please keep in mind the values will be adjusted for tax freezes,
tax abatements and other miscellaneous items to arrive at a revenue
estimate for the next fiscal year.
Unlike the financial markets, the real estate markets have remained
relatively strong during the last two years of weak economic
growth. Low interest rates generally, and attractive mortgage rates
in particular, have help the real estate markets weather this
recessionary environment. The rates have also fueled an increase
in new home construction, remodel and repair activity.
Members of Roanoke City Council
January 18, 2002
page 2
Individual property assessments vary widely from the citywide
average of 3.3%. Most assessment changes will range from 3% to
7%, with a majority at 5% or less. If an owner has made
improvements to the property during the year that increased its
value, that property owner may receive an increase higher than
others.
Assessment Appeals will be conducted from January 18 through
February 15, 2002. I would be most happy to respond to any
inquiries you may receive from our citizens about the reassessment
program. I expect the Circuit Court to appoint the Board of
Equalization during the month of March.
Should you need additional information or assistance with an
assessment matter, please feel free to call me.
Respectfully submitted,
Willard N. Claytor
Director
Attachment
C:
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable David C. Anderson, City Treasurer
Darlene Burcham, City Manager
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
William Hackworth, City Attorney
Drew Harmon, Municipal Auditor
Roanoke-area home sales strong in uncertain times Page 1 of 2
Saturday, January 12, 2002
December showed a 41% increase in closings, with a median
price of $127,000
Roanoke-area home sales strong in uncertain times
"I've been selling real estate for 23 years and 2001 is the best year I've
ever had," said a real estate agent.
By KEISHA STEWART
THE ROANOKE TIMES
Home sales in the Roanoke Valley remained
strong during the fall, even after the September
terrorist attacks and anthrax scares caused some to
nest at home.
Send Thisi
According to the monthly reports released by the Roanoke Valley
Association of Realtors, from October to December, Roanoke Valley
home buyers closed contracts on 1,106 existing and new homes, up 14
percent from the same three months in 2000. Home buyers closed
contracts on 968 homes for the same period in 2000.
warrlk here
riers
ted!
September is typically a month when home sales start slowing, and the
terrorist attacks caused immediate business to halt for some real estate
agents. But browsing and buying picked back up after a short lull.
Despite the war in Afghanistan and the recession, it appears that
activity in the Roanoke Valley housing market is remaining steady, due
mostly to low interest rates for home loans.
"Roanoke is an area that generally doesn't see the huge swings in the
market," said Tom Wilson, president of the Realtors association and vice
president of sales and marketing with Radford & Associates in Roanoke
County.
The Realtors' report includes home sales in Roanoke, Salem, Vinton,
Roanoke County, Botetourt County, Craig County and portions of
Bedford and Franklin counties.
Home sales generally take 30 to 60 days to close, so the group's report
typically reflects sales activity one to two months before each monthly
http://www.roanoke.com/roatimes/news/story124221 .html 01/16/2002
Roanoke-area home sales strong in uncertain times Page 2 of 2
report.
October showed a 9 percent increase in home closings from last year.
The median price was $125,000. November stayed about even, with an
increase of less than 1 percent; the median home price was $129,950.
And December showed a 41 percent increase in home closings, with a
median price of $127,000.
"I see a good, strong market," said Viola Campbell, owner of
Campbell Realty in Roanoke. "I've been selling real estate for 23 years
and 2001 is the best year I've ever had."
With the exception of June, when home sales were down 5 percent,
housing sales appeared to be booming each month last year.
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http :/Iwww.roanoke.com/roatimes/news/story12 4 221.html 01/16/2002
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #15-51-72-110
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Teresa I. McDaniel, Secretary
Human Services Committee
Roanoke, Virginia
Dear Ms. McDaniel'
This is to advise you that Glenn D. Radcliffe and Pam Kestner-Chappelear have qualified
as members of the Human Services Committee for terms ending June 30, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:XAgenda.02XJanuary 22, 2001 corresp.wpd
CITY
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Glenn D. Radcliffe, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Human Services Committee for a term ending
June 30, 2002, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this 3 day of '~-~,~,., ~ 200~,
ARTHUR B. CRUSH, Ill, CLERK
,DEPUTYCLERK
H:X, Agenda.01XJuly 2, 2001 correspondenc.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Pam Kestner-Chappelear, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Human Services Committee for a term ending
June 30, 2002, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this~'~-~day of T~
200¢~..
ART,~~.B ¢CRUSH, I1~
, DEPU~ CLERK
H:~Agenda.01XJuly 2, 2001 correspondenc.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #15-51-72-110
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Linda R. Leedy, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Leedy:
This is to advise you that Kermit E. Hale and Benjamin S. Motley have qualified as
members of the Board of Zoning Appeals for terms ending December 31,2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
Hg, Agenda.02X. lanuary 22,2001 corresp.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kermit E. Hale, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Zoning Appeals for a term ending December 31, 2004,
according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this ~ day ofJ~'~*'y 20q~
/
ARTHUR B. CRUSH, III, CLERK
, ~Y CLERK
RECEIVED
'02 JAN-7 AlO:05
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Benjamin S. Motley, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discha(~ge and perform all the duties
incumbent upon me as a member of the Board of Zoning~ppeals for a term ending
December 31, 2004, according to the best of my ability. I swebr,,,~.r affirm.
~//.
Subscribed and sworn to before me thi~ day o(~ , 200~,
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:XAgenda.01 ~December 3,2001 correspondance.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #80
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 22, 2002, Vice-Mayor Carder proposed the "Roanoke Shining Stars Program,"
which will recognize the good deeds of citizens.
The matter was referred to the City Manager for report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
H:XAgenda.02Llanuary 22, 2001 corresp.wpd
CITY OF ROANOKE
~, ~ CITY COUNCIL
I~l 215 Church Avenue, S.W., Room 456
'x,~.~.~j Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
RALPH K. SMITH
Mayor
January 22,2002
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda E Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I would like to discuss at the City Council meeting on Tuesday, January 22, 2002, a
program referred to as, "Roanoke Shining Stars Recognition". Following the discussion,
I will ask that the matter be referred to the City Manager.
Sincerely,
William H. Carder
Vice-Mayor
WHC:MFP:sm
N:\cksml\Council.O2\Can:lel~Januap/22, 2002 Agenda Items.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #60-79
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 22, 2002, Vice-Mayor Carder requested information, for discussion during fiscal
year 2002-03 budget study, on the impact to the City of Roanoke of increasing the
admissions tax, City-wide, by an additional two to three per cent to aid in funding arts and
cultural organizations/agencies.
The City Manager was requested to respond to the following specific questions/requests
for information:
In the event the City of Roanoke increases the admissions tax, would
Roanoke County be receptive to increasing the County's admissions
tax?
A comparison of the City of Roanoke's admissions tax with cities of
comparable size in the Commonwealth of Virginia.
How much of an increase would be needed to make a significant
difference (i.e. :currently, the admissions tax generates approximately
$300,000.00, therefore, the tax would have to be doubled in order to
generate a significant amount of funds)?
If funding for cultural service agencies is increased, how could funding
also be increased for social service agencies (i.e.: through an
increase in the admissions tax or another source of revenue)?
H:XAgenda.02XJanuary 22, 2001 corresp.wpd
Darlene L. Burcham
January 24, 2002
Page 2
Will funds be distributed to cultural service organizations based on
recommendations of the Roanoke Arts Commission?
How will additional admissions taxes be distributed (i.e.: if an
organization collects $17,000.00 in admissions taxes, will the agency
receive $17,000.00, or will all admissions taxes be included in a
specific category for distribution)? What is the total amount of
admissions taxes collected by each cultural organization?
Who pays the admissions tax (i.e.: percentage breakdown on the
number of City residents, non-City residents)?
Sincerely, p~,~f~.,,.
Mary F. P~rarker', CMC
City Clerk
MFP:mh
pc:
James D. Grisso, Director of Finance
Barry L. Key, Director, Office of Management and Budget
H:LAgenda.02XJanuary 22,2001 corresp.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 22,2002
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I would like to discuss at the City Council meeting on Tuesday, January 22, 2002, the
matter of increasing the admissions tax on a City-wide basis (non-profit arts and cultural
organizations funding). Following the discussion, I will ask that the matter be referred to
fiscal year 2002-03 budget study.
Sincerely,
William H. Carder
Vice-Mayor
WHC:MFP:sm
N:~ksm l\Counc~l.02~Carder~January 22, 2002 Agenda Items.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File ¢¢468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 22, 2002, Mayor Smith raised the following questions:
1. Is dredging a feasible alternative to increase water volume?
2. Is the digging of wells a feasible alternative to increase water supply?
MFP:mh
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
George C. Snead, Jr., Assistant City Manager for Operations
Michael T. McEvoy, Director of Utilities
HSAgenda.02XJanuary 22, 2001 corresp.wpd
Office of the City Manager
Janua~ 22,2002
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Water Conservation Tip of the
Week
This is to request space on Council's regular agenda for a 5-minute briefing on the above
referenced subject.
DLB:ca
c: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
Darlene L. Burcham
City Manager
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Januaw 24,2002
File #110-488
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35709-012202 amending and reordaining certain
sections of the 2001-02 Transportation Fund Appropriations, in connection with
management and operation services for various City-owned parking facilities, i.e.:
Gainsboro Parking Garage, Gainsboro Surface Parking Area, and Norfolk Avenue Surface
Parking Lot.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Elizabeth A. Neu, Director of Economic Development
Deborah J. Moses, Parking Coordinator, Economic Development
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.02XJanuary 22, 2001 corresp.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #110-488
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 22, 2002, Mayor Smith requested information benchmarking the City of Roanoke
with other City-owned parking facilities in the state.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc;
Elizabeth A. Neu, Director of Economic Development
Deborah J. Moses, Parking Coordinator, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35709-012202.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Transportation Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Transportation Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~Dro_Driations
Operating
Norfolk Avenue Surface Lot (1) ................................
Gainsboro Surface Lot (2-4) ..................................
Gainsboro Parking Garage (3-14) ..............................
Reven u es
$ 2,187,598
16,800
40,500
54,295
Norfolk Avenue Surface Lot (15-16) .............................
Gainsboro Surface Lot (17-18) .................................
Gainsboro Parking Garage (19-20) ..............................
49,020
40,500
22,075
Retained Earninqs
Retained Eamings Available for Appropriation (21) ................. $ 3,575
1 ) Fees for Professional
Services (007-540-8210-2010) $ 16,800
2) Fees for Professional
Services (007-540-8211-2010) 39,650
3) Electricity (007-540-8211-2022) 150
4) Maintenance -
Buildings (007-540-8211-2050) 700
5) Fees for Professional
Services (007-540-8235-2010) 25,612
6) Telephone (007-540-8235-2020) 1,554
7) Electricity
8) Water/Sewer
9) Expendable
Equipment
10) Motor Fuel
for Generator
11 ) Maintenance -
Equipment (<$5,000)
12) Maintenance -
Buildings
13) Risk Management
14) Building Maintenance
15) Revenues Monthly
16) Revenues Short Term
17) Lot Revenue Monthly
18) Lot Revenue Daily
19) Garage Revenue
Monthly
20) Garage Revenue
Daily/Weekly
21) Retained Earnings -
Available for
Appropriation
(007-540-8235-2022)
(007-540-8235-2026)
(007-540-8235-2035)
(007-540-8235-2038)
(007-540-8535-2048)
(007-540-8535-7050)
(007-540-8535-7017)
(007-540-8535-7050)
(007-110-1234-0579)
(007-110-1234-0580)
(007-110-1234-0581 )
(007-110-1234-0582)
(007-110-1234-0577)
(007-110-1234-0578)
12,000
150
5OO
75
5OO
9,000
3,4O4
1,500
21,420
27,600
15,000
25,500
16,000
2,500
(007-3348) 3,575
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
Janua~ 22,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Background:
Subject:
Management and
Operation Services for
Various City Owned
Parking Facilities
Effective December 17, 2001, the City contracted with Central Parking Systems
of Virginia, Inc., d/b/a AIIright Roanoke Parking, Inc. ( AIIright ) for management
and operation services for the new Gainsboro Parking Garage and Gainsboro
Surface Parking Area. The contract is effective until July 31, 2002. AIIright also
operates and manages all other City owned and/or controlled parking facilities
for the City under a five year contract which is effective until July 31,2002. Prior
to the opening of the Gainsboro Parking Garage and Gainsboro Surface Parking
Area, the City's Norfolk Avenue surface parking lot was utilized by Norfolk
Southern as part of an agreement in which the railroad provided a like number of
spaces for use by the Roanoke Higher Education Center. Now that parking is
being made available with the opening of the Gainsboro Parking Garage and the
Gainsboro Surface Parking Area, the Norfolk Avenue surface parking lot has
been reopened to public use and will again be managed and operated for the
City by AIIright.
Considerations:
In order to provide for appropriate accounting for the management and operation
of the Gainsboro Parking Garage, the Gainsboro Surface Parking Area and the
Norfolk Avenue surface parking lot, revenues estimates and expense budgets
need to be established. Attachments 1-3 detail the anticipated revenues and
requested expense budgets related to the operation of these facilities.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke.va.us
Honorable Mayor and Members of Council
January 22, 2002
Page 2
Recommended Action:
City Council approve the attached budget ordinance to appropriate funding and
establish revenue estimates for the Gainsboro Parking Garage, the Gainsboro
Surface Parking Area and the Norfolk Avenue surface parking lot.
DLB:djm
Respectfully submitted,
City Manager
O:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Elizabeth Neu, Director of Economic Development
Deborah J. Moses, Parking Coordinator
#CM02-00009
Norfolk Avenue Surface
Parking Budget 2002
Profession Services
Management Fee
Total Expenses
Revenues Monthly
Revenues Short Term
Total Revenues
Norfolkavsurface02
Code
2010
0579
0580
Amount
$16,800
$16,800
21,420
27,600
$49,020
Gainsboro Surface Lot
2002 Budget
Professional Operating and
Management Services
Electricity
Expense Code
2010
2O22
Amount
$39,650
150
Gainsborosurface02
Maintenance 2050 700
Total Expenses 40,500
Lot Rev Monthly 0581 15,000
Lot Rev Daily 0582 25,500
Total Lot Revenues 40,500
Gainsboro Parking Garage 2002
Budget
Professional Services
Telephone
Electricity
Water/Sewer
Expendable equip
Motor Fuel for Generator
Maintenance Equipment
Maintenance Equipment-Building-
start up
Risk Management
Maintenance- Buildings-City
Total Garage Expenses
Garage Rev Monthly
Garage Rev Daily/Weekly
Retained Earnings
Expense Code
2010
202O
2022
2026
2035
2O38
2048
2050
7017
7050
0577
0578
Amount
25,612
1,554
12,000
150
500
75
500
9,000
3,404
1,500
54,295
16,000
2,500
3,575
Total Garage Revenues
$22,075
gainsborogarage02
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #55-262-373
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35710-012202 authorizing the City Manager to enter
into an agreement with the Greater Roanoke Transit Company for the lease of office space
at the Campbell Court Transportation Center, for use by the Roanoke City Department of
Technology for a two year period commencing February 1, 2002 and ending
January 31,2004, with an option to renew for three additional one year terms.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Management and Budget
Joe D. Slone, Director, Department of Technology
HSAgenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35710-012202.
A RESOLUTION authorizing the City Manager to enter into an agreement with the Greater
Roanoke Transit Company for the lease of office space at the Campbell Court Transportation Center,
for use by the Roanoke City Department of Technology, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and the City
Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, an
appropriate lease agreement with the Greater Roanoke Transit Company for the lease of 2,245 square
feet of office space within the Campbell Court Transportation Center located at 17-31 Campbell
Avenue S.W., for use by the Roanoke City Department of Technology; said lease shall be for a two-
year term beginning February 1, 2002, and ending January 31, 2004, with an option to renew for
three additional one-year terms, at a cost of $16,5129.78 for the first year and $23,572.50 for the
second year, and upon the terms and conditions as more particularly described in the City Manager's
letter to this Council dated January 22, 2002
ATTEST:
City Clerk.
H:\RESO LUTIONS\R-GRTC Lease0 12202.wpd
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Leased Space from GRTC
for Department of
Technology
The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation
Center located at 17-31 Campbell Avenue S.W., and leases office space within the
facility. GRTC currently leases 2,245 square feet of space on the second floor to the City
of Roanoke (City) for a total annual rent of $8,217.50. This rent is based upon $9.50 sq.
ft. for 865 sq. ft. of finished office space, with no rent charged for the additional 1,380 sq.
ft. of unfinished space since it was not significantly used by the City. The City uses the
space for the Department of Technology's computer workstation support and offices. The
five year Lease agreement, which expires January 31,2002, has no option years
available. The City would like to enter into a new Lease Agreement beginning February 1,
2002, for two years, and have the option for three additional years. The City now intends
to use the additional 1,380 square feet of space, which is directly adjacent, and
connected to the above mentioned 865 square feet. This space is needed to provide
storage for approximately 300 older PCs being replaced in the PC Replacement program
and the staging/set-up of the 300 new PCs. Warehouse space is no longer available at
the Public Works Center. This means that the total square footage to be used by the City
in the proposed Lease Agreement is 2,245 sq. ft.
GRTC has agreed with the City that for the first five months of the Lease Agreement,
February 1,2002, through June 30,2002, the annual rental cost will be the same as the
prior lease rate, $9.50 sq. ft. for the original 865 sq. ft. of finished space for a total of
$3,423.95. For the next seven months, July 1, 2002, through January 31,2003, the rental
cost will be $10.00 sq. ft. for the entire 2,245 square feet since the City will be using both
the finished and unfinished spaces for a total of $13,095.83. This is a total rental cost for
the first year of $16,519.78.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 ~540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
January 22, 2002
Page 2
The annual rent for the remaining years are as follows:
Year2 (211103-1131104) $10.50/sq. ft. X 2,245 sq. ft. = $23,572.50
Option Year 1 (2/1/04-1/31/05) $11.00/sq. ft. X 2,245 sq. ft. = $24,695.00
Option Year 2 (2/1/05-1/31/06) $11.50/sq. ft. X 2,245 sq. ft. = $25,817.50
Option Year 3 (2/1/06-1/31/07) $12.00/sq. ft. X 2,245 sq. ft. = $26,940.00
Funding for the remainder of fiscal year 2002 is available in account 013-430-1601-3075.
Funding will be included in the recommended operating budgets for the Department of
Technology (account 013-430-1601-3075) for the budget fiscal years 2003 through 2007.
Recommended Action(s):
Authorize the City Manager to execute a Lease Agreement between the City and GRTC
for the term and rental cost as set forth above in a form approved by the City Attorney.
Respectfully submitted,
City Manager
DLB/js
Attachments: I
C;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
George C. Snead, Assistant City Manager
Barry Key, Director of Management and Budget
Joe Slone, Director of Technology
#CM02-00005
LF2~SE AGREEMENT
THIS LEASE AGREEMENT is dated this first day of
February, 2002, by and between GREATER ROANOKE TRANSIT COMPANY,
hereinafter referred to as "Lessor", and the City of Roanoke,
Virginia, hereinafter referred to as "Lessee":
WHEREAS, the Lessor owns certain properties in Roanoke,
Virginia, commonly referred to as the Campbell Court Transportation
Center, hereinafter referred to as the "Center"; and
WHEREAS, the Lessee desires to lease a portion of the Center
and enjoy the use of other common areas incident thereto for
computer workspace and offices.
NOW, THEREFORE, IN CONSIDERATION of the recitals and mutual
covenants contained herein, the parties hereto agree as follows:
SECTION 1. LF~SED PREMISES.
Lessor hereby leases to Lessee, and Lessee hereby leases from
Lessor, subject to and upon the terms and conditions hereinafter
set forth, that certain premises in the Center described as
follows:
2,245 square feet located on the second floor at 31-I Campbell
Avenue S.W., Roanoke Virginia, and identified as such on
Exhibit "A" which is attached to and made a part of this Lease
Agreement, and hereinafter referred to as "Leased Premises."
Lessor further covenants to Lessee that for the term of its Lease
of the Leased Premises, Lessee, its employees, visitors, invitees,
agents and licensees shall have the right of ingress and egress
over and through the common use areas of the Center during
the normal business hours of operation of the Center as determined
in the sole discretion of Lessor.
SECTION 2. TERM.
(A) Lessee shall have and hold the Leased Premises for a term
of two (2) years commencing on February 1, 2002, and ending on
January 31, 2004. This Lease shall terminate and expire at the end
of said two-year term unless otherwise agreed to by the parties as
set forth below.
(B) Subject to the mutual agreement of the parties, this
Lease Agreement may be extended for up to three (3) successive
periods of one (1) year each upon such terms and conditions as may
be mutually agreed upon by the parties at least sixty (60) days
prior to the expiration of the initial two (2) year term or any
subsequent renewals thereof.
SECTION 3. RENT.
Lessee shall pay to Lessor, as rent, for the use of the Leased
Premises described above, the following:
For the period of 2/1/02 through 6/30/02, the parties have
agreed to continue with the annual rental cost of $9.50/sq.ft. for
the original 865 sq. ft. of finished space the Lessee has been
paying Lessor under a Lease Agreement dated January 7, 1997, which
terminated on January 31, 2002, prorated for each of the above
months. Rent is not being charged for the original unfinished
space. This amounts to $684.79 per month due Lessor for each of
the first five months of this Lease Agreement.
For the period of 7/1/02 through 1/31/03, the Lessee shall pay
rent for the entire 2,245 sq. ft., both finished and unfinished
space, at the annual rental cost of $10.00/sq.ft., prorated for
each of the above months. This amounts to $1,870.83 per month for
six months and $1,870.85 for the seventh month listed above.
Thereafter, Lessee shall pay Lessor annual rent for the entire
2,245 sq. ft. as set forth below:
2/1/03 - 1/31/04
Option Year 1
Option Year 2
Option Year 3
$10.50/sq.ft.
$11.00/sq.ft.
$11.50/sq.ft.
$12.00/sq.ft.
X 2,245sq.ft. =$23,572.50
X 2,245sq.ft. =$24,695.00
X 2,245sq.ft. =$25,817.50
X 2,245sq.ft. =$26,940.00
Said rent shall be payable in equal monthly installments as set
forth in Exhibit "B", which is attached hereto and made a part of
this Lease Agreement, in advance on the first day of each month, to
start on the first day of the first month of the initial term of
this Lease.
SECTION 4. SERVICES FOR COMMON USE AREAS.
Lessor shall provide the following for the common use
areas: Snow and ice removal, water and sewage, electricity,
lighting, heating and air-conditioning and any other utility
service required, public toilets, janitorial and security services,
repairs and replacements to the building and grounds during the
term of the Lease Agreement.
SECTION 5. HEATINGr AIR-CONDITIONINGrAND E?.mCTRICAL SYSTEMS.
Lessor, or its assignee, will service and maintain the common area
centralized heating, air-conditioning, gas or electrical systems,
but not the individual systems or components contained within the
Leased Premises. Lessor shall render the individual systems of the
Leased Premises in operable condition upon execution of this Lease
Agreement. Thereafter, and during the entire Lease period, Lessee,
at its sole cost and expense, shall be responsible for maintaining
all such individual systems or components.
SECTION 6. UTILITIES.
Lessor at its sole cost and expense shall provide to the Leased
Premises during the term of this Lease Agreement all heat, water,
sewage, electricity, lighting, air-conditioning and other utility
services deemed necessary as determined in the sole discretion of
the Lessor provided that Lessee will maintain in good working order
the systems and equipment necessary for such utilities. However,
Lessee agrees that Lessor shall not be liable to Lessee or Lessee's
business resulting in whole or in part from any lack of such
utilities as set forth in this Lease Agreement. Provided, however,
Lessee shall be solely responsible for and pay for all telephone,
data, and other communications lines which may be desired by
Lessee.
SECTION 7. USE OF LEASED PREMISES.
Lessee hereby covenants and agrees that the Leased Premises will be
used solely for computer workspace and office purposes, and no
other purpose.
SECTION 8. APPEARANCE, M~INTENANCE~ AND REPAIR OF ?.~S~D PP~?~S.
(A) Lessee, at its sole cost and expense, will service and
maintain the Leased Premises in good repair, condition and
appearance during the term of this Lease, ordinary wear and tear
excepted, and Lessee shall make all non-structural changes of every
kind or nature which may be required to be made for any reason in
connection with Lessee's use of the Leased Premises, only after
written approval by Lessor of such changes.
(B) Within the Leased Premises, Lessee, at its sole cost and
expense, shall keep in good running order electric wiring, toilets,
water pipes, water, gas and electric fixtures; replace all locks,
trimmings, glass and plate glass broken during the tenancy, and
unstop all water fixtures that may become choked. Lessee shall not
make any alterations of, additions to or changes in the Leased
Premises or equipment without the prior written approval of Lessor,
which approval shall not be unreasonably withheld. Lessee further
covenants and agrees that all signage and the general appearance of
the Leased Premises shall comply with the Lessor's design
requirements and shall be subject to the prior written approval of
the Lessor, which approval shall not be unreasonably withheld.
Lessee shall remove any signage or other materials that negatively
affect the general appearance of the Leased Premises in the sole
and exclusive discretion of Lessor. Ail fixtures, permanent
alterations, changes, and improvements, by whomsoever made, shall
be the property of Lessor.
SECTION 9. ENTRY OF LEASED PREMISES BY ?.~SSOR.
Lessee shall permit Lessor or its authorized agents to enter the
Leased Premises for the purpose of inspection at any reasonable
time or times during the term of this Lease, provided, however,
5
that such inspections shall not unreasonably interfere with
Lessee's use and occupancy of the Leased Premises.
SECTION 10. INSURANCE BY LESSOR.
Lessor shall maintain insurance against fire and all perils
customarily covered by extended coverage endorsement in an amount
adequate to protect the Lessor for the replacement value of the
Leased Premises and against any and all loss from damage to the
building and improvements of which the Leased Premises is a part.
Such insurance may be obtained by endorsement to blanket insurance
policies, provided that such policies are written by companies of
recognized standing and authorized to do business in Virginia.
SECTION 11. INSURANCE BY LESSEE.
(A) Lessee shall, at its cost and expense, obtain and
maintain during the term of this Lease commercial general liability
insurance with companies authorized to do business in Virginia,
including protection against bodily injury or death liability and
property damage liability, providing no less than $1,000,000.00
combined single limit of liability per occurrence, which policies
shall name the Greater Roanoke Transit Company, First Transit,
Inc., Southwestern Virginia Transit Management Company, Inc. their
officers, agents and employees as additional insureds. The Lessee
shall furnish Lessor with a certificate or certificates showing the
type, amount, effective dates and date of expiration of the
required insurance policy or policies prior to and for the duration
of the occupancy of the Leased Premises. The certificate shall
contain substantially the following statement, "The insurance
6
covered by this certificate shall not be cancelled or materially
altered, except after thirty (30) days written notice has been
provided to the Greater Roanoke Transit Company." In place of the
above insurance, the Lessee may provide at its option, evidence of
self-insurance in the amounts set forth above.
(B) Lessee shall be responsible for insuring all Lessee's
personal property, equipment, and trade fixtures, and Lessee shall
hold Lessor harmless for any damage to or loss of said items,
whether destroyed or damaged by fire or otherwise.
SECTION 12. DAMAGE OF LEASED PREMISES.
(A) If the Leased Premises are damaged or destroyed in whole
or in part by fire or other casualty without any fault of Lessee
and the same can be reasonably repaired or restored within one
hundred twenty (120) days from the date of damage, Lessor, only to
the extent Lessor receives payment from any insurance carrier,
shall repair and replace the Lessor items, and Lessee shall repair
the improvements to the Leased Premises within the said period and,
in that event, there shall be proportional abatement of rent to the
extent the Lessee is unable to conduct Lessee's business in a
normal manner while Lessor and Lessee repair the Leased Premises.
Should the Lessee receive at any time any payments from any
insurance carrier for damages to the Leased Premises or the basic
improvements or the fixtures, the Lessee shall repair the Leased
Premises or replace such other items or Lessee shall pay such
payments or money to the Lessor, at the Lessor's option.
(B) In the event the Leased Premises are damaged or destroyed
without any fault of Lessee and cannot be repaired or restored
within one hundred twenty(120)days from the date of damage, either
Lessee or Lessor may terminate this Lease by giving written notice
within thirty (30) days after the damage occurs, in which event
this Lease shall terminate, and said rent shall abate in total from
the date of such damage or destruction. If neither party elects to
terminate this Lease, Lessor and Lessee shall proceed with due
diligence to repair and restore the Leased Premises as set forth
above and the rent shall abate in proportion to the extent Lessee
is unable to conduct its business in a normal manner from the date
of such damage or destruction.
In the event the Leased Premises are damaged or destroyed due
to the fault of the Lessee, Lessee shall restore and repair the
Leased Premises to the condition it was in prior to such damage or
destruction, all at no cost to Lessor.
SECTION 13. ASSIGNMENT OR TRANSFER.
Lessee shall not assign or transfer this Lease in whole or in part,
sublet or license the Leased Premises or any part thereof without
the prior written consent of Lessor. Lessee acknowledges and
agrees that Lessor shall be authorized to assign Lessor's rights,
duties, and obligations under this Lease to a third party.
SECTION 14. FORCE MAJEURE.
The obligations of the parties hereunder shall be subject to force
majeure, which shall include lawful strikes, riots, floods,
accidents, Acts of God, and other causes or circumstances beyond
the control of the party claiming such force majeure as an excuse
8
for non-performance of such obligation.
SECTION 15. COMPLIANCE WITH LAWS.
Lessee agrees to conform to and not to violate the applicable laws,
ordinances, rules, regulations, and requirements of federal, state,
county, municipal, or other governmental authorities and the
various departments thereof now existing or ihereinafter created
affecting Lessee's use and occupancy of the Leased Premises.
SECTION 16. LESSEE'S OBLIGATION TO QUIT ?.mASRD PREMISES.
Lessee shall, upon the expiration or termination of this Lease, in
whole or in part, peaceably quit and deliver to Lessor possession
of the Leased Premises or any portion thereof to which such
expiration or termination applies, in the same condition, including
all fixtures and improvements, normal wear and tear excepted, and
shall promptly clean up and remove all personal property and non-
fixture items on the Leased Premises.
SECTION 17. FIXTURES~ EQUIPMENT, AND OT~R ITEMS.
(A) Ail fixtures, equipment, improvements, and appurtenances
permanently attached to or built into the Leased Premises, whether
or not by or at the expense of Lessee, and any personal property of
the Lessor or installed by Lessor in the Leased Premises shall be
and remain a part of the Leased Premises and shall be deemed
property of the Lessor and shall not be removed by Lessee.
(B) Ail movable partitions, other business and trade fixtures,
furnishings, furniture, machinery and equipment, communications
equipment, and other personal property located in the Leased
Premises and acquired by or for the account of Lessee without
9
expense to Lessor may be removed by Lessee at any time during the
term hereof, provided that Lessee shall repair any damage to the
Leased Premises resulting from such removal, such repair to be done
to the satisfaction of Lessor.
Notices given under the terms of this Lease shall be deemed
properly served if such notice is mailed by Certified United States
Mail, Return Receipt Requested, or hand delivered: if to Lessor
addressed to General Manager, Greater Roanoke Transit Company, 1108
Campbell Avenue, S.E., 24013; and if to Lessee addressed to: City
Manager, City of Roanoke, 215 Church Avenue, S.W., Room 364,
Roanoke, Virginia 24011. Notice mailed in accordance with the
provisions hereof shall be deemed to have been given as of the date
of receipt or the third business day following the date of such
mailing, whichever date is earlier. Notice hand delivered in
accordance with the provisions hereof shall be deemed to have been
given as of the day of delivery. The parties may change the above
addresses by providing written notice of such to the other party as
set forth above.
SECTION 19. COVENANT RUNNING WITH T~ LAND.
Each provision of this Lease shall be deemed to be both a covenant
and a condition running with the land unless otherwise provided.
SECTION 20. SALE OF LEASED PREMISES.
If Lessor sells, conveys or passes title to the Leased premises,
the Lessee shall be bound by the terms and conditions herein to the
new owner of the Leased Premises, and the new owner shall take
10
title subject to this leasehold interest.
SECTION 21. SEVERABILITY.
If any clause or provision of this Lease is or becomes illegal or
unenforceable because of present or future laws or rules or
regulations of any governmental body or entity, or by a court
order, effective during the term of this Lease, the intention of
the parties hereto is that the remaining parts of this Lease shall
not be affected thereby unless such clause or provision is, in the
reasonable determination of both Lessee and Lessor, essential and
material to their respective rights, in which event either party
shall have the right to terminate this Lease upon thirty (30) days'
written notice to the other party.
SECTION 22. SUCCESSORS AND ASSIGNS.
This Lease Agreement shall be binding upon the parties and their
successors and assigns.
SECTION 23. NONDISCRIMINATION.
During the performance of this Lease, the Lessee agrees as follows:
(A) Lessee will not discriminate against any employee or
applicant for employment because of race, religion, color, sex,
national origin, age, disability, or other basis prohibited by
state law relating to discrimination in employment, except where
there is a bona fide occupational qualification reasonably
necessary to the normal operation of the Lessee. Lessee agrees to
post in a conspicuous place, available to employees and applicants
for employment, notices setting forth the provision of this
nondiscrimination clause.
11
(B) Lessee, in all solicitations or advertisements for
employees placed by or on behalf of the Lessee, will state that
such Lessee is an equal employment opportunity employer.
(C) Notices, advertisements and solicitations placed in
accordance with federal law, rule or regulation shall be deemed
sufficient for the purpose of meeting the requirements of this
section.
(D) Lessee will include the provisions of the foregoing
paragraphs A, B, and C in every contract, subcontract, or purchase
order of over $10,000, so that the provisions will be binding upon
each contractor, subcontractor, or vendor.
SECTION 24. DEFAULT.
(A) Each of the following shall constitute an event of
default: (1) Lessee fails to pay rent within five (5) days after
such rent becomes due and payable; (2) Lessee fails to observe or
perform any term, condition, or covenant in this Lease; (3) Lessee
abandons or vacates the Leased Premises; (4) Lessee or any
guarantor makes or consents to a general assignment for the benefit
of creditors or a common law composition of creditors, or a
receiver of the Leased Premises or all or substantially all of
Lessee's or guarantor's assets is appointed; or (5) Lessee or
guarantor files a voluntary petition in any bankruptcy or
insolvency proceeding, or an involuntary petition in any bankruptcy
or insolvency proceeding is filed against Lessee or guarantor and
is not discharged by Lessee or guarantor within sixty (60) days
12
after such filing.
(B) It is understood and agreed by and between the Lessor
and Lessee that in the event of a breach by Lessor or Lessee of
any of the covenants and agreements herein contained or in the
event of a default by Lessee as set forth above, the aggrieved
party may serve a written thirty (30) day notice of default,
specifying such default or breach, on the defaulting or breaching
party. If such default is not remedied within said (30) days,
this Lease Agreement shall automatically end and expire.
(C) If such default or breach is not remedied within the
thirty (30) day period, the non-defaulting or non-breaching party,
at its option, without further notice or demand to the defaulting
or breaching party, may in addition to all other rights and
remedies provided in this Lease Agreement or at law or in equity,
terminate this Lease and Lessee's right of possession of the Leased
Premises and recover all damages to which it is entitled under the
law. Furthermore, the Lessor shall be entitled to recover and
immediately take possession of the Leased Premises and recover,
without limitation, all of Lessor's expenses of reletting,
including without limitation, rental concessions to new tenants,
repairs, alterations, and legal fees.
(D) If Lessor takes possession pursuant to this Lease, with
or without terminating this Lease, Lessor may, at its option, enter
into the Leased Premises, remove Lessee's alterations, signs,
personal property, equipment, and other evidences of tenancy, and
store them at the Lessee's sole risk and expense or dispose of them
13
as Lessor may see fit, and take and hold possession of the Leased
Premises.
SECTION 25. NONWAIVER.
Lessee agrees that the Lessor's waiver or failure to enforce or
require performance of any term or condition of the Lease Agreement
or any waiver of any particular breach of the Lease Agreement
extends to that instance only. Such waiver or failure is not and
shall not be a waiver of any of the terms or conditions of the
Lease Agreement or a waiver by Lessor of any breaches of that
agreement and does not bar the Lessor from requiring the Lessee to
comply with all the terms and conditions of the Lease Agreement and
does not bar the Lessor from asserting any and all rights and
remedies the Lessor has or might have against Lessee under the
Lease Agreement or by law.
SECTION 26. FORUM SELECTION AND CHOICE OF LAW.
By virtue of entering into this Lease Agreement, the Lessee submits
itself to a court of competent jurisdiction in the City of Roanoke,
Virginia, and further agrees that this Lease Agreement is
controlled by the laws of the Commonwealth of Virginia and that all
claims, disputes, and other matters shall only be decided by such
court according to the laws of the Commonwealth of Virginia.
SECTION 27. HEADINGS.
The Section Captions and Headings in this Lease are for convenience
and reference purposes only and shall not affect in any way the
meaning and interpretation of this Lease.
14
SECTION 28. SUBROGATION.
The Lessee hereby waives all claims, causes of action, and rights
of recovery against the Lessor, the City of Roanoke, First Transit,
Inc., Southwestern Virginia Transit Management Company, Inc. their
officers, agents, employees, or representatives from any loss or
damage occurring to the Leased Premises or the improvements,
equipment, fixtures, merchandise, and personal property of every
kind located in and about the Leased Premises resulting from any
perils that are covered and paid by insurance regardless of cause
or origin, including negligence of any of the parties named in this
section, their respective heirs, administrators, successors,
officers, employees, agents, and assigns, to the extent of any
recovery under a policy or policies of insurance. The Lessee
agrees to obtain endorsements to its insurance polices waiving the
right of subrogation of each insurance carrier under the
appropriate policies.
SECTION 29. COOPERATION.
Each party agrees to cooperate with the other in executing any
documents necessary to carry out the intent and purpose of this
Lease Agreement.
SECTION 30. COUNTERPART COPIES.
This Lease Agreement may be executed in counterpart copies, each of
which shall be deemed an original, but all of which together shall
constitute a single instrument.
15
SECTION 31. ENTIRE AGREEMENTANDAMENDMENTS.
This document together with Exhibits "A" and "B", which are
attached hereto and made part hereof, constitutes the entire
agreement between the parties and supersedes any prior
understanding or written or oral agreements between the parties
respecting the within subject matter. No amendments, changes or
modifications of any of the covenants, terms or conditions hereof
shall be valid unless in writing and signed by the parties hereto.
Remainder of Page Intentionally Left Blank
16
In WITNESS WHEREOF, the parties hereto have affixed their
signatures by their authorized representatives.
GREATER ROANOKE TRANSIT COMPANY
(LESSOR)
ATTEST:
Secretary
By:
By:
General Manager
President
ATTEST:
Secretary
(Corporate Seal)
City of Roanoke, Virginia
(LESSEE)
By:
Darlene L. Burcham, City Manager
Approved as to Form:
Approved as to execution:
City Attorney
City Attorney
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED:
By:
Date
Director of Finance
Account Number
17
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #2-67
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35711-012202 authorizing acquisition of certain
flood-prone property located between Garden City Boulevard and Bandy Road, S. E., for
the purchase price of $12,000.00, from surplus local matching funds remaining after
closure of the Federal Emergency Management Agency's (FEMA) Hazard Mitigation
Program grant; upon certain terms and conditions; and dispensing with the second reading
of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
Philip C. Schirmer, City Engineer
H :'~Agenda.02XJan uary 22,2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35711-012202.
AN ORDINANCE authorizing the acquisition of certain flood-prone property located in
Garden City from surplus local matching funds remaining after closure of the Federal Emergency
Management Agency's (FEMA) Hazard Mitigation Program grant; upon certain terms and
conditions; and dispensing with the second reading of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is authorized to execute the necessary documents, upon form
approved by the City Attorney, to purchase the real property located between Garden City Boulevard
and Bandy Road S.E., and bearing Roanoke City Tax Map No. 4260518, for a purchase price of
$12,000.00 from surplus local matching funds remaining after closure of the Federal Emergency
Management Agency's Hazard Mitigation Program grant and as more particularly stated in the City
Manager's January 22, 2002, letter to City Council.
2. Acceptance of this property is conditioned upon receiving a satisfactory
environmental assessment.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
H:\ORDINANCES\O-floodplaingardencityO 12202.wpd
City Clerk.
Office of the City Manager
Janua~ 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Garden City Property Purchase
Background:
Since 1997, the city has purchased flood-prone homes on over 16 acres within 34 land
parcels in the Garden City neighborhood. These purchases were made possible
through the Hazard Mitigation Grant Program (HMGP). Acquisition was based upon a
75% federal and 25% local match. Once purchased, the properties were turned over to
Parks and Recreation for future recreational use. Another parcel located between
Garden City Boulevard and Bandy Road, S.E., is now for sale. This parcel, Tax Map
~,260518, is located between properties already owned by the City. When purchased,
the combined property will be utilized for much-needed athletic fields within Southeast
Roanoke.
Considerations:
The property owner has agreed to sell this parcel for $12,000, which is slightly under the
property's assessed value. Parks and Recreation has already met with the Garden City
Civic League and the Garden City Recreation Club to show concept plans for a high-
school sized football/soccer field, and a youth baseball field. Both groups fully endorse
this proposal. While the Hazard Mitigation Grant Program has concluded, full funding of
$12,000 is currently available via City matching funds previously allocated towards the
Grant Program in account 008-052-9696 (Garden City Property Relocation Program).
Purchase is subject to a title search on the property, and an acceptable environmental
site inspection.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va.us
The Honorable Mayor and Members of Council
January 22, 2002
Page 2
Recommended Action:
City Council approve the purchase of property identified as Tax Map #4260518
(Attachment 1).
Sincerely yours,
City Manager
DLB:kaj
Attachment
C:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager of Community Development
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Wanda B. Reed, Acting Director of Parks and Recreation
Philip C. Schirmer, City Engineer
#CM02-00002
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CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #20-60-67-514
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35712-012202 amending and reordaining certain
sections of the 2001-02 General Fund Appropriations, providing for transfer of $575,641.00
from Parks and Recreation to Streets and Traffic for alley maintenance, median and
right-of-way mowing expenses for the remainder of the fiscal year.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
Robert K. Bengtson, Director, Public Works
Kenneth H. King, Manager, Streets and Traffic
Barry L. Key, Director, Office of Management and Budget
H:XAgenda.02XJanuaw 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35712-012202.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A_DDroDriations
Public Works
Parks and Recreation (1-17) ................................
Streets and Traffic (18-34) .................................
$ 24,852,04O
3,695,708
3,667,764
1) Regular Employee
Salaries (001-620.4340-1002) $ (345,226)
2) Overtime Wages (001-620-4340-1003) ( 6,439)
3) Temporary Employee
Wages (001-620-4340-1004) (56,080)
4) City Retirement (001-620-4340-1105) (22,027)
5) ICMA Match (001-620-4340-1116) (7,200)
6) FICA (001-620-4340-1120) (31,743)
7) Hospitalization
Insurance (001-620-4340-1125) (32,130)
8) Dental Insurance (001-620-4340-1126) ( 2,573)
9) Life Insurance (001-620-4340-1130) ( 2,762)
10) Disability Insurance(001-620-4340-1131) ( 1,243)
11 ) Professional Service
Fees (001-620-4340-2010) ( 16,041 )
12) Expendable
Equipment (<5,000) (001-620-4340-2035) ( 1,255)
13) Dues and
Memberships (001-620-4340-2042) ( 38)
14) Training and
Development
15) Maintenance -
Equipment
16) Wearing Apparel
17) Project Supplies -
Grounds
18) Regular Employee
Salaries
19) Overtime Wages
20) Temporary Employee
Wages
21) City Retirement
22) ICMA Match
23) FICA
24) Hospitalization
Insurance
25) Dental Insurance
26) Life Insurance
27) Disability Insurance
28) Professional Service
Fees
29) Expendable
Equipment
(<5,000)
30) Dues and
Memberships
31) Training and
Development
32) Maintenance -
Equipment
33) Wearing Apparel
34) Project Supplies -
Grounds
(001-620-4340-2044)
(001-620--4340-2048)
(001-620-4340-2064)
(001-620-4340-3002)
(001-530-4110-1002)
(001-530-4110-1003)
(001-530-4110-1004)
(001-530-4110-1105)
(001-530-4110-1116)
(001-530-4110-1120)
(001-530-4110-1125)
(001-530-4110-1126)
(001-530-4110-1130)
(001-530-4110-1131)
(001-530-4110-2010)
(001-530-4110-2035)
(001-530-4110-2042)
(001-530-4110-2044)
(001-530-4110-2048)
(001-530-4110-2064)
(001-530-4110-3002)
(2,896)
(34,874)
(1,838)
(11,276)
345,226
6,439
56,080
22,027
7,200
31,743
32,130
2,573
2,762
1,243
16,041
1,255
38
2,896
34,874
1,838
11,276
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Transfer of Funds
Background:
Over the past two years, several functions performed by Parks and Recreation
have been reassigned to other departments in order to allow them to focus on
their primary mission of supporting parks, recreational facilities and programs.
Responsibility for the weed control program was transferred to Planning and
Code Enforcement in 2000; and, in early 2001, street sweeping responsibilities
were moved to Streets and Traffic. On October 1, 2001, alley maintenance and
median and right-of-way mowing were transferred to Streets and Traffic with
twenty-two positions moved from Parks and Recreation to support these
activities.
Considerations:
Funds from Parks and Recreation need to be transferred to Streets and Traffic to
cover expenses for the remainder of the fiscal year. A line item recap of the
$575,641.00 to be transferred is attached (Attachment 1). This total includes all
monies to cover Personal Services and Operating Expenses for median and
right-of-way mowing for the remainder of the current fiscal year with two
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 .~'540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honomble Mayorand Membem of Council
January 22,2002
Page 2
exceptions. The exceptions are tipping fees to the Roanoke Valley Resource
Authority and Motor Fuels & Lubricants. An equitable distribution for these two
line items is being developed. When a mutually agreeable amount is
determined, the funds will be transferred by way of a City Manager Transfer. The
Office of Management and Budget will make necessary adjustments to the
Internal Services accounts, also by City Manager transfer.
Recommended Action:
Council approve the transfer of $575,641.00 from the corresponding object
accounts from 001-620-4340 to 001-530-4110 for fiscal year 2002 Operating
Budget as indicated in Attachment 1.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:kaj
Attachment
C:
Rolanda A. Johnson, Assistant City Manager of Community Development
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Wanda B. Reed, Acting Director of Parks and Recreation
Robert K. Bengtson, Director of Public Works
Kenneth H. King, Jr., Manager of Streets and Traffic
#CM02-00001
Funds to be Transferred from Parks & Recreation
to Streets & Traffic along with 22 Full-time Positions
FROM:
001-620-4340
TO:
001-530-4110
1002
1003
1004
1105
1116
1120
1125
1126
1130
1131
PERSONAL SERVICES
Regular Employee Salaries
Overtime Wages
Temporary Employee Wages
City Retirement
ICMA Match
FICA
Hospitalization Insurance
Dental Insurance
Life Insurance
Disability Insurance
$345
6
56
22
226
439
080
027
7 200
31743
32 130
2,573
2,762
1,243
1002
1003
1004
1105
1116
1120
1125
1126
1130
1131
2010
2035
2042
2044
2048
2064
3OO2
OPERATING EXPENDITURES
Professional Service Fees 16,041
Expendable Equip (<$5,000) 1,255
Dues & Memberships 38
Training & Development 2,896
Maint- Equipment 34,874
Wearing Apparel 1,838
Project Supplies - Grounds
11,276
Total $575,641
2010
2035
2042
2044
2048
2064
3OO2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Januaw 24,2002
File #2-237
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35713-012202 providing for acquisition of certain
property rights needed by the City in connection with the Roanoke River Flood Reduction
Project, described as Offical Tax Nos. 4160407 -4160414, inclusive, and 4340201 -
4340208, inclusive; and providing for the City's acquisition of such property by
condemnation, under certain circumstances.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:La, genda.02~January 22,2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35713-012202.
AN ORDINANCE providing for the acquisition of certain property rights needed by
the City in connection with the Roanoke River Flood Reduction Project; providing for the
City's acquisition of such property by condemnation, under certain circumstances; and
dispensing with the second reading of this ordinance.
WHEREAS, the Roanoke River Flood Reduction Project (the "Proj ect") was approved
by a voter referendum on April 11, 1989; and
WHEREAS, authorization to acquire property fights was previously granted by this
Council; and
WHEREAS, adjustments in the plans of the Project have created the need for
additional property rights not included in the previous Council authorizations.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. To provide for the completion of the Roanoke River Flood Reduction Project,
the City wants and needs certain real property rights on property bearing Roanoke City Tax
Map Nos. 4160407 through 4160414, inclusive, and Roanoke City Tax Map Nos. 4340201
through 4340208, inclusive, as more particularly set forth in the City Manager's letter and
attachment thereto to this Council dated January 22, 2002. The proper City officials are
authorized to acquire this property for such consideration as the City Manager may deem
appropriate, subject to the limitation set out below and subject to applicable statutory
guidelines. All requisite documents shall be upon form approved by the City Attorney.
2. A public necessity and use exists for the acquisition of said property and
immediate acquisition by purchase or condemnation is necessary and expedient.
3. The City Manager is directed to offer on behalf of the City to offer the owner
of the property such consideration as she deems appropriate. Upon the acceptance of an offer
and upon delivery to the City of deeds, approved as to form and execution by the City
Attorney, the Director of Finance is directed to pay the consideration to the owners of the
interests conveyed, certified by the City Attorney to be entitled to the same.
4. Should the City be unable to agree with the owners of the properties to be
acquired as to the compensation to be paid or other terms of purchase or settlement, or should
the owners be persons under disability lacking capacity to convey said property rights or
should the whereabouts of the owners be unknown, the City Attorney, is authorized and
directed to institute condemnation or legal proceedings to acquire for the City the appropriate
property rights.
5. In instituting or conducting any condemnation proceeding, the City Attorney
is authorized to make motion on behalf of the City for a right of entry pursuant to Section 25-
46.8 or Section 33.1-119 of the Code of Virginia (1950), as amended, for the purpose of
commencing the project. The Director of Finance, upon request of the City Attorney, shall
be authorized and directed to draw and pay into Court the appropriate sums in connection
with such proceedings.
6. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
H:\O RDINANCES\O-RRFR~additionalpropertyrights.wpd
City Clerk
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Subject:
Roanoke River Flood
Reduction Project-
Additional Property Rights
Acquisition
Dear Mayor Smith and Members of City Council:
Roanoke River Flood Reduction Project was proposed by the Corps of Engineers
in '1984, and approved by a voter referendum on April 11, 1989. As part of the
Local Cooperation Agreement between the City and the Corps for design and
construction, the City is required to acquire all necessary property rights.
Authorization to acquire property rights was granted by City Council by Ords.
29733-91189, and 34629-010400.
Adjustments in the final alignment have created the need for additional property
rights not included in the previous Council authorizations. See Attachment #1 for
list of parcels, and Attachments #2 & #3 for maps. Sufficient funding has been
appropriated and no additional funding will be required for these property rights.
Recommended Action(s):
Authorize the City Manager and the City Attorney to take all necessary measures
to execute the appropriate documents to reserve easements on City-owned
property and to acquire the additional property rights necessary for the
construction of the project. Said property rights may be acquired by negotiation or
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 ~540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
January 22, 2002
Page 2
eminent domain and may include fee simple, permanent easements, temporary
construction easements, rights of way, licenses or permits, etc.
Respectfully submitted,
City Manager
DLB/SEF
Attachments
C;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#CM02-00004
A'I-I'ACHMENT 1
Roanoke River Flood Reduction Project
Additional Property Rights Acquisition
Tax No.
Property Owner
Property Rights
4160407
4160408
4160409
4160410
4160411
416O412
4160413
4160414
4340201
4340202
4340203
4340204
4340205
4340206
4340207
4340208
Kermit Shnver
Kermit Shriver
Kermit Shnver
Kermit Shnver
Kermit Shriver
Kermit Shriver
Kermit Shnver
Kermit Shnver
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Fee Simple
Easement
Easement
Easement
Easement
Easement
Easement
Easement
Easement
r Flood Reduction Pro
Additional Property Rights Acquisition
ATTACHMENT 2
ATTACHMENT 3
oanoke River Flood Reduction Project
AdditiOnal Property Rights Acquisition
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #24-51-249
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35714-012202 amending and reordaining {}36.1-640,
Appointment, membership, of Division 2, Architectural Review Board, of Article VII,
Administration, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as
amended, in order to eliminate certain qualifications for members of the Architectural
Review Board.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
H:~Agenda.02XJanuary 22, 2001 corresp.wpd
Darlene L. Burcham
January 24, 2002
Page 2
pc:
The Honorable
Virginia
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
District Court
The Honorable
District Court
The Honorable
Court
The Honorable
Court
RiChard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
-John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
Philip Trompeter, Judge, Juvenile and Domestic Relations District
Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Evelyn S. Lander, Director, Department of Planning, Building and Development
Robert B. Manetta, Chair, Architectural Review Board, 2831 Stephenson Avenue,
S. W., Roanoke, Virginia 24016
Christopher L. Chittum, Secretary, Architectural Review Board
Robert N. Richert, Member, Architectural Review Board, 415 Allison Avenue, S. W.,
Roanoke, Virginia 24016
Stephanie M. Moon, Deputy City Clerk
H:~,Agenda.02~January 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35714-012202.
AN ORDINANCE amending and reordaining §36.1-640, Appointment, membership,
of Division 2, Architectural Review Board, of Article VII, Administration, of Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, in order to eliminate certain
qualifications for members of the Architectural Review Board, and dispensing with the
second reading of this ordinance by title.
WHEREAS, City Council finds that the public necessity, convenience, general
welfare and good zoning practices require the amendment of §36.1-640 of the City Code by
deleting certain requirements for appointment and membership of the Architectural Review
Board for the City of Roanoke.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 36.1-640, Appointment, membership, of Division 2, Architectural
Review Board, of Article VII, Administration, of Chapter 36.1, Zoning, of the Code of the
City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide
as follows:
§ 36.1-640. Appointment, membership.
There is hereby created an architectural review board consisting of
seven (7) members appointed by a majority vote of the city council. Initially,
one (1) member shall be appointed to serve a term ending October 1, 1980,
two (2) for a term ending October 1, 1981, two (2) for a term ending October
1, 1982, and two (2) for a term ending October 1, 1983. The council, at the
I:\o-anmrbmembership. 121101
time of initial appointment of the board, shall designate the terms of the
appointees after the expiration of the initial term and appointment shall be for
a four-year term. Any vacancy on the board shall be filled in the same manner
as the original appointment for the unexpired term. Members of the board
shall hold no elected public office. At least two (2) members, but not more
than three (3), shall be registered architects. In making an appointment, City
Council shall consider the appointee's interest or competence in, or knowledge
of, historic preservation and the history of the City.
2. Pursuant to the provisions of § 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
l:\o-amarbmembership. 121101
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Architectural Review Board
Membership, Amendment of Section
36.1-640 of the Code of the City of
Roanoke, (1979), as amended
Background:
A committee appointed by City Council in January, 2001, reviewed and made
recommendations regarding restructuring various City authorities, boards, commissions
and committees. Many of Council's recommendations set forth in the Committee report
dated April 2, 2001, have been implemented. One recommendation the Committee made
was to amend Section 36.1-640 of the zoning ordinance to delete certain requirements for
members on the Architectural Review Board ("ARB").
On September 17, 2001, City Council adopted a resolution authorizing the filing of an
amendment to the code by the City Manager. At present, members of the ARB are
required to meet certain eligibility requirements set forth in the zoning ordinance.
Currently, Section 36.1-640 provides for the following requirements for members, among
other things:
"All members shall have an interest, competence or knowledge in historic
preservation. At least one (1) of the members appointed shall be selected from the
membership of the city planning commission, at least two (2) members shall be
registered architects, and at least one (1) member shall be a person who has a
demonstrated knowledge of and interest in the history of the city."
The Planning Commission considered a proposed amendment on October 18, 2001, that
would have eliminated all of the above requirements for ARB membership. A motion to
approve the proposed amendment failed by a vote of 0-5 (Messrs. Butler, Campbell,
Manetta, Rife, and Chrisman voting in opposition to the motion and Messrs. Hill and Dowe
absent). During the discussion of the proposed amendment, Mr. Chrisman and Mr.
Manetta expressed concerns with respect to removing the requirement for at least two
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke,va.us
Honorable Mayor and Members of Council
January 22, 2002
Page 2
architects on the ARB. They felt that the ARB needed architects to maintain validity and to
serve the needs of the City's historic districts. Other Commission members expressed
similar concerns. Mr. Manetta, as Chairman of the ARB, provided a written statement to
the Commission that summarized his concerns. Mr. Robert Richert, 415 Allison Avenue,
addressed the Commission as a citizen and as a member of the current ARB. He advised
that all members of the ARB should have an interest in history and preservation. He
advised that to have an ARB without architects is not desirable. In addition, to have an
ARB with all architects is not desirable. He was in favor of some architects on the ARB
and felt that the existing language requiring two architects was appropriate.
On October 18, 2001, City Council held a public hearing to consider the proposed
amendment. Mr. Manetta and Mr. Richert addressed Council and expressed their
concerns and recommendations for amending the ordinance. Council tabled the matter for
further study, recommendation and report to City Council.
Considerations:
After further coordination with the City Manager, City Attorney, two members of the ARB
and one Council representative, the following revised amendment is submitted for
Council's further consideration:
Sec. 36.1-640. Appointment, membership.
There is hereby created an architectural review board consisting
of seven (7) members appointed by majority vote of the city council·
Initially, one (1) member shall be appointed to serve a term ending
October 1, 1980, two (2) for a term ending October 1, 1981, two (2) for
a term ending October 1, 1982, and two (2) for a term ending October
1, 1983. The council, at the time of initial appointment of the board,
shall designate the terms of the appointees after the expiration of the
initial term; and appointment shall be for a four-year term· Any vacancy
on the board shall be filled in the same manner as the original
appointment, for the unexpired term. Members of the board shall hold
no elected public office. A!! '"'-'"'~"--o "~'"' ~'-"- an ~'-+'--'-o*
At
-~. -~--~ ...... ~--~-- ~* At least ~o (2) members, but not more
than three (3) shall be registered architects~ _.o-~.~ _.-* ,~...~-~* ---~,,~ /,~,. ~
Honorable Mayor and Members of Council
January 22, 2002
Page 3
In makin.q appointments, City Council shall consider the
appointee's interest or competence in, or knowledqe of, historic
preservation and the history of the city.
A public hearing on this matter was held on October 18, 2001. An additional hearing is not
required.
Recommendation:
It is recommended that City Council adopt the revised amendment to Section 36.1-640, of
the Code of the City of Roanoke (1979), as amended, as set forth in the attached
ordinance.
Respectfully submitted,
Darlene L. Bu~
City Manager
DLB:ESL
C:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Evelyn S. Lander, Director, Planning Building and Development
Mr. Robert B. Manetta, Chairman, Architectural Review Board
Mr. D. Kent Chrisman, Chairman, City Planning Commission
Mr. Robert Richert, 415 Allison Avenue, S. W.
#CM02-00003
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #216-554
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35715-012202 endorsing inclusion of the Grandin
Village as a landmark on the Virginia Landmarks Register and the National Register of
Historic Places; and authorizing the City Manager to execute the appropriate documents
to include the area on the Virginia Landmarks Register and the National Register of
Historic Places.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Evelyn S. Lander, Director, Department of Planning, Building and Development
H:X, Agenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35715-012202.
A RESOLUTION endorsing the inclusion of the Grandin Village as a landmark on
the Virginia Landmarks Register and the National Register of Historic Places; and
authorizing the City Manager to execute the appropriate documents to include that area on
the Virginia Landmarks Register and the National Register of Historic Places.
WHEREAS, designation on the Virginia Landmarks Register and the National
Register of Historic Places provides many benefits, including economic incentives and
increased community pride;
WHEREAS, the City of Roanoke is applying to the Virginia Department of Historic
Resources for official designation of the Grandin Village as a landmark on the Virginia
Landmarks Register and the National Register of Historic places; and
WHEREAS, inclusion on the Virginia Landmarks Register and the National Register
of Historic Places would recognize the cultural and architectural importance of the Grandin
Village in the City of Roanoke's early history.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council is of the opinion that the Grandin Village has considerable
cultural, architectural and historical significance and is worthy of inclusion on the Virginia
Landmarks Register and the National Register of Historic Places;
2. This Council enthusiastically endorses inclusion of the Grandin Village on the
Virginia Landmarks Register and the National Register of Historic Places; and
3. The City Manager is hereby authorized to execute on behalf of the City of
Roanoke any and all appropriate documents necessary for inclusion of the Grandin Village
on the Virginia Landmarks Register and the National Register of Historic Places, as more
particularly set forth in the letter to this Council dated January 22, 2002.
ATTEST:
City Clerk
N:\CAPS\RESOLUTIONSLR- Grandin Village Landmark.wpd
Office of the City Manager
January 22,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
W. Alvin Hudson, Council Member
William D. Bestpitch, Council Member
William White, Sr., Council Member
C. Nelson Harris, Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Nomination of Grandin Village for
the Virginia Landmarks Register
and the National Register of
Historic Places
Background:
A historic survey of the Grandin Village is being conducted to determine if it is eligible
for being listed on the Virginia Landmarks Register and the National Register of Historic
Places. The area being surveyed includes the 1700-2000 blocks of Memorial Avenue
and the 1300-1500 blocks of Grandin Road. Alison Blanton of Hill Studio, a resident of
the neighborhood, is conducting the survey as a volunteer project.
Once an area is surveyed, a "Preliminary Information Form" is submitted to the Virginia
Department of Historic Resources (VDHR), which determines eligibility. An official
nomination is made once VDHR determines eligibility. Before a final decision is made,
the Virginia Department of Historic Resources will sponsor a public meeting to inform
property owners and solicit public comments on the proposed nomination.
Considerations:
Designation on the state and national registers provides many benefits. Most notably,
historic designation makes State and Federal tax incentive programs available, which
can offset up to 45% of the cost of rehabilitation.
The Grandin Theatre, which closed in November 2001, is included in the area to be
nominated. The Grandin Theatre Foundation plans to rehabilitate the structure and
reopen the theater. Roanoke has made a significant financial commitment to the
project and the availability of tax credit incentives will enhance the foundation's ability to
successfully complete the project. In addition, historic designation may encourage
Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va.us
Honorable Mayor and Members of Council
January 22, 2002
Page 2
other property owners to rehabilitate properties in the Grandin Village and ensure the
continued viability of this village center.
The Vision 2001-2020 Comprehensive Plan supports the survey and nomination of
historic districts. It recommends that Roanoke undertake a comprehensive inventory of
historic properties and areas in the City and consider historic districts. The plan further
recommends that neighborhood and stakeholder input be considered in the inventories,
and that the City should promote local, state and federal incentives to encourage
rehabilitation of historic districts.
Recommendation:
Adopt a resolution endorsing the nomination of the Grandin Village area for inclusion on
the Virginia Landmarks Register and National Register of Historic Places, and
authorizing the City Manager to sign documents related to the nomination on behalf of
City Council.
Darlene L. Burcham
City Manager
DB:clc
Attachment
C~
William M. Hackworth, City Attorney
Rolanda A. Johnson, Assistant City Manager for Community Development
Evelyn S. Lander, Director, Planning Building & Zoning
Steven J. Talevi, Assistant City Attorney
#CM02-00012
DEPARTMENT OF HISTORIC RESOURCES
2801 Kensington Avenue
Richmond, Virginia 23221
PRELIMINARY INFO~TION FORM
Historic District
The following constitutes an application for preliminary consideration for the nomination
potential of a historic district to the Virginia Landmarks Register and the National Register of
Historic Places. This does pot mean that a district is being nominated to the registers at this time.
Rather it is being evaluated to determine if it qualifies for such listings. Applicants will be notified
of the Board's actions, in writing following the meeting.
Please type and use 8 [~" x 11" paper if additional space is needed.
Ail submitted materials become the property oftheVirginia Department of Historic Resources and
cannot be returned.
HISTORIC NAME OF PROPERTY (if not known, use current name of area):
Grandin Road Commercial Historic District
LOCATION:
Street(s) or Route(s): C-randin Road~ S.W. (1300-1500 block) and Memorial Avenuo.
fl 700-1900 block)
County or City Roanoke, VA
w
LEGAL OWNER(S)
Contact Person: Mr, Mrs, Miss, Ms (Circle One)
Daytime Telephone: Area Code ( )
Address:
City / State/Zip Code:
CONTACT PERSONS SIGNATURE:.
DATE:,
SIGNATURE REQUIRED FOR PROCESSING ALL APPLICATIONS
GENERAL DATA OF DISTRICT
Date(s) of selected building(s): Roanoke City Fire Dept. #7 (1922), Raleigh Court
Library (1931 ), Vir_t, inia Heights School (1922), Orandln Th_~_t_nr (1932), Masonic,
Approximate acreage: 7 acres ....
D. Architect(s) or Carpent~s) / Mason(s) (if known):_ Euhank and Caldwell.
E. Primary use of Building(s): Commercial, Education, Religion, Social/Rocreafion
5. GENERAL DESCRIPTION:
Describe building patterns and types, general architectural quality, building materials and
prominent details. Description should address setting and any landscape features. (Additional
information may be submitted on typed, consecutively numbered 8-1/2" x 11" sheets, as necessary.
The Grandin Road Commercial Historic District, located in the Virginia Heights/Raleigh Court
neighborhood, consists of approximately six blocks at the intersection of Grandin Road and
Memorial Avenue in the southwest quadrant of Roanoke, Virginia. The commercial district includes
a number of significant buildings dating from the 1920s and 1930s that are important for their
architectural quality and diversity as well as their functions as they provide an institutional,
commercial, religious and educational nUcleus to the surrounding neighborhood.
The proposed district centers around the 'T' intersection of G-randin Road and Memorial Avenue.
Virginia Heights Elementary School, which began as a one-room school in 1907 before the present
building was constructed in 1922, stands at this important intersection. Constructed in the stripped
NeoClassical style so popular among 1920s school design, the school stands as an imposing three-
story brick structure on a hill overlooMng the commercial area. Other civic buildings that give
testimony to the growth and development of the area as a neighborhood include thc 1922 Roanoke
City Fire Station #7 and the 1931 Raleigh Court Branch of the Roanoke City Library. The Fire
Station #7 at 1742 Memorial Avenue consists ora combination of Colonial and Spanish Colonial
Revival design. The tile roof and symmetrical square brick pattern enlaced on thc front of the
building, gives the building its unique style. The Raleigh Court Library Branch at 1916 Memorial
Avenue was designed by Eubank & Caldwell in the "Old English" Tudor Revival style. It is a sturdy
, one-story brick structure accented by two large bay windows on either side of the entrance and
topped by a steeply-pitched roof of slate shingles.
While several churches were originally located in the area, many of these have moved to larger
structures further south on Grandin Road. Virginia Heights Baptist Church, constructed in 1919 at
with an addition in 1939, remains at the comer of Grandin and Memorial. This Classical-Revival
style church with its temple-front portico and towering spire provide another visual landmark at this
important intersection. The Virginia Heights Masonic Temple is another prominent building in the
proposed district, both for its function as well as its architecture. Constructed in 1926 at a cost of
$40.000, this building is the best example of Colonial Revival in the area with its classical cornice,
intricate detailing around the windows, and through its protruding bay window with pediment
(Barnes, 1968:640). Adding to the variety of the commercial district in both function and style is the
Orandin Theater at 1312 G-randin Road. Originally known as the Community Theater, the building
was designed by Eubank & Caldwell in classic theater style, consisting of an eclectic mix of Spanish
Colonial, Colonial Revival, Italian Renaissance, and Classical Revival styles that reflect the fantasy
of the movies in the early 20th century. Constructed at a cost of $150,000, the Mediterranean-style
tile roof, classiscal cornice and corner quoins, and large arched windows give the theatre a distinctive
exotic flair.
A number of small, one- and two-story brick commercial buildings dating from the 1920s to the
1950s complete the commercial area of Grandin Road. Several grocery stores occupy prominent
locations in the area, including the ca. 1915 Jamison's Grocery Store at 1736 Memorial Avenue, the
ca. 1925 Great A&P Tea Company at 1330 Grandin Road and the 1950 Kroger Store (now Roanoke
Natural Food Co-op) at 1319 Grandin Road. The two-story, three-bay form of the Jamison's
Grocery Store at the eastern terminus of the commercial district reflects the earlier 20~ century style
of commercial buildings while the other two later stores on Grandin Road are more modem in design
with their streamlined, one-story form and large picture windows
The Grandin Road Commercial Historic District consists of approximately 25 buildings ranging in
date from the early to mid 20th century. Of the 25 buildings, only 5 were constructed post 1952. The
historic buildings retain a high sense of integrity, with only minor alterations to thc storefronts.
6. HISTORY
Explain why this area is significant by referencing any significant events, personages, and/or
families associated with the proposed historic district. (Detailed family genealogies are not
necessary.) Please list any additional sources of information. Only material contained on the form
will be forwarded to the State Review Board members. (Additional information may be submitted
on typed, consecutively numbered 8-1/2" x 11" sheets, as necessary.)
The Grandin Road Commercial Historic District serves as the nucleus to the surrounding Virginia
Heights/Raleigh Court neighborhood, which was one of Roanoke's first suburbs to develop in the
early 20th century. The proposed district is eligible for listing on the Virginia Landmarks and
National registers under criteria A and C with significance on the local level in the areas of
architecture, community development, commerce, education, religion and social/recreation.
During the first decade of the 20th century, Roanoke experienced a population boom and developers
were busy forming land companies to buy up farmland in what was then Roanoke County. In 1906,
the Roanoke-Ghent Real Estate Company purchased 100 acres be~nning at the Woodrum (now
Memorial) Bridge and formed the Virginia Heights Corporation. Development of the area started
quickly, with the construction of the first Virginia Heights School, a one-room structure, in 1907. By
1913 construction in the area was booming and by 1925, few vacant lots were left. The City of
Roanoke annexed Raleigh Court and Virginia Heights in 1919.
The growth of the Raleigh Court area and the arrival of the streetcar led directly to the development
ora commercial area along Grandin Road in the 1920s. This growth is attributed to the installation
of a streetcar line in 1915 that extended from downtown across the bridge and along Grandin Road to
Brandon Avenue. This form of public transportation in an era where privately-owned automobile
were still rare provided the necessary link between the residential suburb and the heart of downtown
Roanoke. The streetcar line enabled the population of Roanoke to spread to the Raleigh Court area
while maintaining jobs elsewhere, bringing with them a need for stores and civic infrastructure.
During a ten-year span after Roanoke City annexed Raleigh Court and the Virginia Heights suburbs
in 1919, the city saw a 36% rise in population. This rise in population solidified the need for civic
infrastructure within the Virginia Heights/Raleigh Court area.
In less than 15 years after annexation of the area, Grandin Road saw the construct/on of a new school
(1922), a fire stat/on (192), a social hall (1926), a community theater (1931), and a library (1931).
While several churches were originally located along Grandin Road, the 1919 Virginia Heights
Baptist Church is all that remains in the district today. Growth rather than decline explains the move
of some churches to larger sites further south on Grandin Road. Virginia Heights Baptist Church
continued to grow in its original location and expanded with a large addition in 1939. Along with
the construction of these civic and religious buildings came the growth of stores. Prior to the mid-
1920s, residential dwellings occupied the 1400 and 1500 blocks of Grandin Road. As the population
grew and the demand for commerdal services increased, these dwellings were replaced with
commercial buildings. These stores included Cook's Clothing for Women (in the Masonic Temple),
one of the first retailers located outside of the downtown area, an A&P Grocery Store, Garland's
Drugs, and many others. Over the years, these buildings changed names, owners, and facades, but
the district remained the hub of commercial activity for the neighborhood.
The Grandin Road Commercial HiStoric District is still the nucleus of commercial activity today.
Local organizations such as the Grandin Road Merchants Association and the Greater Raleigh Court
Civic League keep the area alive and animated through events such as the annual Christmas Parade,
sidewalk sales, and the Community Safety Appreciation Day. These organizations enable the district
to not merely survive through the years but to thrive and retain an identity for the Virginia
Heights/Raleigh Court neighborhood.
Bibliography
Barnes, Raymond. A History of the City of Roanoke. Radford, Virginia: Commonwealth Press,
Inc., 1968.
Dalton, Robert and John E. Wells, The Virginia Architects: 1835-1955. Chapel Hill, North
Carolina: New South Architectural Press, 1998.
Hill Directory Company's Roanoke, Virginia City Directory. Richmond, Virginia: Hill Directory
Company, Inc., 1920, 1930. 1940.
Kagey, Deedie. When Past is Prologue: A History of Roanoke County. Roanoke, Virginia: Roanoke
County Sesquicentennial Committee, 1988.
Sanborn Insurance Company, Sanborn Fire Insurance Maps: 1898, 1907, 1917, 1928, 1948. Roanoke,
Virginia: Virginia Room, Roanoke City Public Library.
Sixteenth Census of the United States: 1940. Washington, D.C.: Government Printing Office, I942-1943.
14'alsh's Roanoke, Virginia City Directory. Roanoke, Virginia: The Stone Printing and Manufacturing
Company, 1900, 1910.
White, Clare. Roanoke: 1740-1982. Roanoke, Virginia: Roanoke Valley Historical Society, 1982.
Whitwell, W.L. and Winborne, Lee W. The Architectural Heritage of the Roanoke Valley.
Charlottesville, Virginia: University Press of Virginia, 1982.
P~IOTOGRAPHS
Black and white photographs of general views and streetscapes must be provided. Photographs of
important buildings in the district would also be helpful. The inclusion of photographs is essential to the
completion of this application. Without photographs, this application emmet be considered.
Please include a map showing the location of the proposed district. A sketched map is acceptable but
please note street route numbers, addresses, buildings, prominent geographic features, etc. Please include a
"North" arrow. This form cannot be processed without a map of the property's exact location.
ADDITIONAL COMMENTS: (Additional information may be submitted on typed, consecutively
numbered 8-1/2" x 11" sheets, as necessary.)
10. APPLICANT INFORMATION
NAME:~s. Darlene Burcham, Roanoke City Manager
TELEPHONE: Area Code ( 540 )
ADDRESS: 215 Church Avenue, SW
CITY / STATE / ZIP CODE: Roanoke, VA 24011
APPLICANT'S SIGNATURE: DATE: 1-08-02
" Departmental policy requires that the following officials of the local jurisdiction be notified prior to any
consideration of eligibility by the State Review Board. Please provide.the COMPLETE names and COMPLET~
addresses of those currently serving, as applicable. This information must be provided before this form can be
presented to the State Review Board for consideration.
Mayor of the City or Town Mr. Ral h Smith
215 Church Street, S.W.
Roanoke, VA 24011
Chairman of the Board of Supervisors (for county and town properties):
.N/A
_City or Town Manager or County Administrator: Ms. Darlene Bureham.,
215 Church S S.W.
Director of City or Town Planning Department:. Ms. Erie Lander
Roanoke, VA 24011
Chairman of City or County Planning Commission: Mr. Kent Chrisma~.
One Market S~ua~. S.E.
Roanoke, VA 24011
City Council Member or County Supervisor in whose district the property is located:
N/A
(Optional) Name and address of person for local historic preservation group:
I
EEl'
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #5-60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35717-012202 authorizing acceptance of the
Criminal Justice Records System Improvements Grant, Grant No. 02-A3869CR01, in the
amount of $165,400.00, made to the City of Roanoke by the Commonwealth of Virginia
Department of Criminal Justice Services and authorizing the City Manager to execute
conditions of the grant and other grant documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Joe D. Slone, Director, Department of Technology
A. L. Gaskins, Chief of Police
H:XAgenda.02X. lanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35717-012202.
A RESOLUTION authorizing the acceptance of a Criminal Justice Records
System Improvements Grant, Grant No. 02-A3869CR01, made to the City of Roanoke by
the Commonwealth of Virginia Department of Criminal Justice Services and authorizing
the execution by the City Manager of the conditions of the grant and other grant
documents.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the
Commonwealth of Virginia Department of Criminal Justice Services of the Criminal
Justice Records System Improvement Grant, No.02-A3869CR01, in the amount of
$165,400 (including the required local cash match), such grant being more particularly
described in the letter from the City Manager dated January 22, 2002, upon the terms,
provisions and conditions relating to the receipt of the funds.
2. The local cash match shall be in the amount of $41,350.
3. The City Manager and the City Clerk are hereby authorized to execute,
seal and attest, respectively, all documents setting forth the conditions of Grant No. 02-
A3869CR01 and required to accept the grant.
4. The City Manager is further directed to furnish such additional
information as may be required by the Department of Criminal Justice Services in
connection with the acceptance of the foregoing grant or with such project.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #5-60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35716-012202 amending and reordaining certain
sections of the 2001-02 Department of Technology and Grant Funds Appropriations, in
connection with acceptance of $165,400.00 from the Criminal Justice Records System
Improvement Grant for development and improvement of criminal justice records systems.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Joe D. Slone, Director, Department of Technology
A. L. Gaskins, Chief of Police
Barry L. Key, Director, Office of Management and Budget
HSAgenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35716-012202.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Department of Technology and Grant Funds Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Department of Technology and Grant Funds
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
Department of Technoloqy
Appropriations
Capital Outlay $ 11,417,024
Contingency (1) ............................................. 56,860
Nondepartmental Transfer (2) .................................. 41,350
Grant Fund
ADDrODdations
Public Safety $ 46,876,823
Criminal Justice Records System Improvement Grant (3-4) ...........165,400
Revenues
Public Safety $ 46,876,823
Criminal Justice Records System Improvement Grant (5-6) ...........165,400
1 ) Appropriated from
General Revenue (013-430-9866-9003) $ (41,350)
2) Transfer to Grant Fund (013-430-9868-9535) 41,350
3) Appropriated from
General Revenue
4) Appropriated from
State Grant Fund
5) Local Match
6) State Grant Receipts
(035-640-3410-9003)
(035-640-3410-9007)
(035-640-3410-3410)
(035-640-3410-3411 )
41,350
124,050
41,350
124,050
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
January 22,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Records System
Improvement Grant
Background:
The Virginia Department of Criminal Justice Services (DCJS) provides grant
funding for the development and improvement of criminal justice records
systems. The Criminal Justice Records System Improvement grant provides
funds for automation of criminal justice systems, development of technology to
improve and enhance services to victims, development of interfaces that facilitate
exchange of information and assistance to localities in conversion to Incident
Based Reporting (IBR) systems.
On Dec 26, 2001, DCJS awarded the Roanoke Police Department $165,400
($41,350 of which must be a cash match from the City) to automate IBR Field
Reporting and data entry thereby insuring quality current data availability to
officers and investigators. The required City $41,350 cash match is available in
the Department of Technology account, 013-430-9866-9003.
The Police Department currently documents IBR reports in paper format, copies
them and then manually enters the data from the reports. The average data
entry time per report is twenty minutes. Since converting to the IBR report the
Police Department has backlogged over 20,000 reports annually which have
been entered using temporary services. Currently a backlog of over 12,000
reports is being addressed by the temporary and full time employees.
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va.us
Honomble Mayorand Members of Council
January 22,2002
Page 2
Recommended Action:
Accept the Criminal Justice Records System Improvement Grant of $165,400
and authorize the City Manager to execute any grant agreements related to such
grant. Appropriate the $124,050 from the Criminal Justice Record System
Improvement Program and transfer $41,350 from the Department of Technology
Contingency Account to an account to be established by the Director of Finance
in the Grant Fund..
Respectfully submitted,
City Manager
DLB:rla
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda Johnson, Assistant City Manager for Community Development
Joe Slone, Director of Technology
Joe Gaskins, Chief of Police
#CM02-00007
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
January 24, 2002
File #27-60-472-514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Larry G. Conner, Sr., President
Aaron J. Conner, General Contractor, Inc.
P. O. Box 6068
Salem, Virginia 24017
Dear Mr. Conner:
I am enclosing copy of Ordinance No. 35719-012202 accepting the bid of Aaron J. Conner,
General Contractor, Inc., for improvements to and signalization of two intersections on
Airport Road, Municipal Road and Towne Square Boulevard, and installation of a major
storm drain in said area, in the amount of $997,261.40; and rejecting all other bids received
by the City.
The abovereferenced measure was adopted by the Council of' the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Elizabeth A. Neu, Director of Economic Development
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Office of Management and Budget
HSAgenda.02\$anuary 22, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
January 24, 2002
File #27-60-472-514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
E. C. Pace Company, Inc.
Corte Construction Co., Inc.
Allegheny Construction Co., Inc.
Hammond-Mitchell, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 35719-012202 accepting the bid of Aaron J. Conner,
General Contractor, Inc., for improvements to and signalization of two intersections on
Airport Road, Municipal Road and Towne Square Boulevard, and installation of a major
storm drain in said area, in the amount of $997,261.40; and rejecting all other bids received
by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed
project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:LAgenda.02Llanuary 22,2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35719-012202.
AN ORDINANCE accepting the bid of Aaron J. Conner, General Contractor, Inc., for
improvements to and signalization of two intersections on Airport Road, Municipal Road and Towne
Square Boulevard, and installation of a major storm drain in the same area, upon certain terms and
conditions and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Aaron J. Conner, General Contractor, Inc., in the amount of $997,261.40 for
improvements to and signalization of two intersections on Airport Road, Municipal Road and Towne
Square Boulevard, and installation of a major storm drain in the same area, as is more particularly set
forth in the City Manager's Letter dated January 22, 2002, to this Council, such bid being in full
compliance with the City's plans and specifications made therefor and as provided in the contract
documents offered the bidder, which bid is on file in the Purchasing Department, be and is hereby
ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
proposal made therefor and the City's specifications made therefor, the contract to be in such form
as is approved by the City Attorney, and the cost of the work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the above work are hereby REJECTED, and
the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #27-60-472-514
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35718-012202 amending and reordaining certain
sections of the 2001-02 Water and Capital Projects Funds Appropriations, in connection
with acceptance of a bid submitted by Aaron J. Conner, General Contractor, Inc., for
improvements to and signalization of two intersections on Airport Road, Municipal Road
and Towne Square Boulevard; and installation of a major storm drain in said area.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Elizabeth A. Neu, Director of Economic Development
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Office of Management and Budget
H:ka. genda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35718-012202.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Water
and Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2001-2002 Water and Capital Projects Funds Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
Water Fund
Appropriations
Capital Outlay $ 2,289,193
Nondepartmental (1) ..................................... 375,000
Revenues
Colonial Avenue Property Sale (2) ............................ $ 375,000
Capital Projects Fund
Appropriations
Economic Development
Innotech Expansion (3) ...................................
Traffic Engineering
Airport Road Traffic Signal (4-6) ............................
Capital Improvement Reserve
Capital Improvement Reserve (7) ...........................
Public Improvement Bonds Series 1999 (8-9) .................
$ 24,215,125
-0-
$ 5,560,921
1,524,261
$ (3,066,221)
401,500
3,307,279
Revenues
Trigon Insurance Land Sale (10) ...........................
Times Wodd Corporation Land Sale (11) ....................
Transfer from Other Funds (12) ...........................
Fund Balance
Reserved Fund Balance - Undesignated Capital Funds from VDOT
Local Match Fund and Development Contributions (13) ........
1) Transfer to Capital
Projects Fund
2) Colonial Avenue
Property Sale
3) Appropriated from
General Revenue
4) Appropriated from
Bond Funds
Series 1999
5) Appropriated from
General Revenue
6) Appropriated from
Water Fund
7) Buildings and
Structures
8) Storm Drains
9) Economic
Development
10) Trigon Insurance
Land Sale
11 ) Times World
Corporation
Land Sale
12) Transfer from
Water Fund
13) Reserved Fund
Balance -
Capital Projects
Fund
(002-530-8405-9508)
(002-1291)
(008-052-9627-9003)
(008-052-9577-9001)
(008-052-9577-9003)
(008-052-9577-9008)
(008-052-9575-9173)
(008-052-9709-9176)
(008-052-9709-9178)
(008-1131)
(008-1349)
(008-110-1234-1035)
375,000
375,0OO
(131,068)
360,052
231 ,O68
375,000
(54,258)
(134,552)
(225,500)
100
100
375,000
(008-3329) (45,542)
100
100
375,O0O
$ 985
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
Janua~ 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Contract Award, Improvements and
Signalization at Airport Road/Municipal
Road/Towne Square Boulevard
Bid No. 01-10-50
This project proposes improvement and signalization of the intersection of Municipal Road
and Airport Road, as well as Airport Road and Towne Square Boulevard. The installation of
a major storm drain beneath Airport Road is also included.
Both the signal project and the proposed storm drain project support the continuing economic
development of the area. The traffic signal and roadway improvements will result in
increased traffic safety and efficiency of Airport Road and its intersections with Municipal
Road and Towne Square Boulevard. The proposed storm drain is part of the capital
improvement project known as Innotech Expansion, which will provide a regional storm water
management facility for undeveloped properties.
While the intersection improvements and the storm drain improvements could be phased into
two separate projects, it is recommended to construct these improvements concurrently.
This is expected to reduce traffic disruptions to area businesses and reduce total costs. This
will also preclude the need to install the storm drain beneath a newly constructed roadway.
After proper advertisement, five (5) bids were received on Tuesday, December 11, 2001, with
Aaron J. Conner, General Contractor, Inc., 221 Kessler Mill Road, Salem, Virginia 24153,
submitting the Iow bid in the amount of $997,261.40. (See attached bid tabulation.) The
roadway and signal improvements portion of the contract are valued at $527,040.90 and the
storm drain improvements at $470,220.50 The construction time was specified as 150
consecutive calendar days.
Funding in the amount of $1,134,261.00 is needed for the project. The additional funds that
exceed the contract amount will be used for miscellaneous project expenses including
advertising, prints, test services, minor variations in bid quantities, utility adjustment by
Appalachian Power Company d/b/a American Electric Power and unforeseen project
expenses. Funding in the amount of $1,134,261.00 is available as follows:
Room 364 Municipal South 215 Church Avenue, S.W Roanoke, Virginia 24011-1591 '540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
Janua?y 22, 2002
Page 2
Roadways:
Airport Road Signals.
Colonial Ave. Property Sale
Subtotal
Economic Development and Storm Drains:
$ 168,141.00
375,000.00
$ 543,141.00
Public Improvement Bo.nds -
Economic Development . $ 225,500.00
Public I..mprovement Bonc~s
Storm urains
134,552.00
Innotech Expansion 131,068.00
Subtotal $ 491,120.00
Other:
008-052-9577-9003
002-1291
008-052-9709-9178
008-052-9709-9176
008-052-9627-9003
Undesignated Fund Balance
~CMERP ~Appropriated to
uuildin.q ~<eserve
Sale of'Land to Times World
Sale of Land to Trigon
$ 45,542.00 008-3329
54,258.00 008-052-9575-9173
100.00 008-1349
100.00 008-1131
Subtotal $ 100,000.00
Total
Recommended Action:
Accept the above bid and authorize the City Manager to execute a contract for the above
work with Aaron J. Conner, General Contractor, Inc., in the amount of $997,261.40, with 150
consecutive calendar days of contract time, and reject all other bids.
Transfer $54,258.00 from CMERP Appropriation to Building Reserve, and $131,068.00 from
Innotech Expansion Account No. 008-052-9627 to Airport Road Signals Account No. 008-
052-9577. Appropriate $45,542.00 from Capital Projects Fund fund balance, $375,200.00
from Colonia/Avenue Prope_r~ty Sale, $225,500.00 from the 1999 Bonds for Economic
Development, Account No. 008-052-9709, and $134,552.00 from the 1999 Bonds for Storm
Drains, Account No. 008-052-9709, to Airport Road Signals, Account No. 008-052-9577.
DLB/JGB/bls
Respectfully submitted,
Darlene L. ~
City Manager
Attachment
C:
Ma.ry F. Parker, City Clerk
Wilham M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Elizabeth A. Neu, Economic Development Director
Philip C. Schirmer, City Engineer
#CM01-00287
TABULATION OF BIDS
IMPROVEMENTS AND SIGNALIZATION
AT AIRPORT ROAD/MUNICIPAL ROAD/TOWNE SQUARE BOULEVARD
BID NO. 01-10-50
Bids were opened by Robert L. White, Manager, Purchasing Department, on Tuesday,
December 11, 2001, at 2:00 p.m.
CONTRACTOR BID AMOUNT
Aaron J. Conner, General Contractor, Inc. $ 997,261.40
E. C. Pace Company $1,193,357.90
Corte Construction $1,225,663.10
Allegheny Construction $1,432,922.90
Hammond-Mitchell $1,559,146.30
Estimated Cost: $930,000.00
Office of the City Engineer
Roanoke, Virginia
January 22, 2002
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File :/¢57-67-183-323
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Patricia J. Taylor, Sales Manager
Alabama Cleaning Service & Supply Co., Inc.
d/b/a Southern Management
416 South Jefferson Street, 6th Floor
Roanoke, Virginia 240.11
John D. Brown, Vice-President
Renu, Inc.
621 10th Street, Suite 1
Roanoke, Virginia 24016
Raymond D. Batton, III, Vice-President
C & C Franchising, Inc.
d/b/a Jani-King of Richmond
1100 Boulders Parkway, Suite 330
Richmond, Virginia 23225
Dear Ms. Taylor and Gentlemen:
I am enclosing copy of Resolution No. 35720-012202 accepting your bids made to the City
for providing custodial/janitorial services at the Main Library and branches, Parks and
Recreation buildings, and the Market Square Walkway; and rejecting all other bids received
by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Acting Director, General Services
Lynnis B. Vernon, Facilities Management
Robert L. White, Manager, Purchasing
H:~Agenda.02klanuary 22, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #57-67-183-323
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Premier Building Services
Cleaning Services Management
Transamerican Security & Janitorial
Corporation
All Clean
Southwest Virginia Janitor & Main Service
Clean Sweep of Roanoke Valley
Property Maintenance Corporation
Twin Floor Service
Sheen & Shine
Service Master of Roanoke Valley
Ladies and Gentlemen:
I am enclosing copy of ResolUtion No. 35720-012202 accepting the bids of Alabama
Cleaning Service & Supply Co., Inc. d/b/a Southern Management, Renu, Inc., and C & C
Franchising, Inc. d/b/a Jani-King of Richmond, made to the City for providing
custodial/janitorial services at the Main Library and branches, Parks and Recreation
buildings, and the Market Square Walkway; and rejecting all other bids received by the
City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed
custodial/janitorial services.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:~Agenda.02'XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
bio. 35720-012202.
A RESOLUTION accepting certain bids made to the City for providing
custodial/janitorial services at the Main Library and branches, Parks and Recreation buildings,
and the Market Square Walkway; authorizing the proper City officials to execute the necessary
contracts for the work; and rejecting all other bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The following bids, made to the City, for providing custodial/janitorial services
at the Main Library and branches, Parks and Recreation buildings, and the Market Square
Walkway, meeting all the City's specifications and requirements therefor, for an initial period
of three (3) years with an option to renew for two (2) additional one (1) year periods, for the
amounts specified, which bids are on file in the Office of Supply Management, are hereby
ACCEPTED.
Main Library and branches
Parks & Recreation buildings
Location Successful Bidder Annual Cost
Alabama Cleaning Service & Supply Co. Inc.
d/b/a Southern Management
Renu Inc
C & C Franchising, Inc.
d/b/a Jani- King of Richmond
Market Square Walkway
$ 50,089.32
$ 59,721.60
$12,792.00
2. The City Manager or her designee is hereby authorized and directed to enter into
contractual agreements with Alabama Cleaning Service & Supply Co. Inc., d/b/a Southern
Management, Renu Inc, and C & C Franchising, Inc. d/b/a Jani- King of Richmond, for the
work, in accordance with the bid specifications, and as more particularly set forth in the City
Manager's letter to this Council dated January 22, 2002, said contracts to be in a form approved
by the City Attorney.
3. Any and all other bids made to the City are hereby REJECTED, and the City Clerk
is directed to notify each such bidder and to express to each the City's appreciation for such bid.
ATTEST:
City Clerk.
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable
Honorable
Honorable
Honorable
Honorable
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Custodial/Janitorial Services
Bid No. 01-11-18
Background:
Specifications were developed and, along with an Invitation for Bid, were sent to
twenty-three (23) providers of custodial/janitorial services at the following locations:
Main Library and branches, Parks & Recreation buildings and Market Square
Walkway. The bid was publicly advertised in accordance with Chapter 23.1 of the
code of the City of Roanoke. A pre-bid conference was held on December 11, 2001
and ten (10) companies were represented.
Considerations:
Thirteen (13) bids were received. The lowest bid on Section #1 and #2, submitted by
Twin Floor Service, did not submit prices on all required locations, thus the bid was
considered incomplete and non-responsive. The second lowest bid on Section #1,
submitted by Alabama Cleaning Service & Supply Co., Inc. d/b/a Southern
Management Co., Roanoke, Virginia met all specifications at a cost of $4,174.11 per
month. The second lowest bid on Section #2, submitted by Renu Inc, Roanoke,
Virginia met all specifications at a cost of $4,976.80 per month. The lowest bid on
Section #3, submitted by C & C Franchising, Inc. d/b/a Jani-King of Richmond,
Richmond, Virginia met all specifications at a cost of $1,066.00 per month. Funding
for the current year is available in Facilities Management account #001-440-4220-
2010. Funding for future years' costs will be included in upcoming operating
budgets.
Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va ,us
The Honorable Mayorand Members of Council
January 22,2002
Page 2
Recommended Action:
Award the bids as set forth above for custodial/janitorial services for a period of three
(3) years with the option to renew for two (2) additional one (1) year periods and
reject all other bids. Council authorize execution of contracts with Alabama Cleaning
Service & Supply Co., Inc. d/b/a Southern Management Co., Renu Inc, and C & C
Franchising, Inc. d/b/a Jani-King of Richmond which contracts must be approved as
to form by the City Attorney.
Respectfully submitted,
City Manager
DLB:bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Lynnis B. Vernon, Facilities Management
Robert L. White, Manager, Purchasing
CM02-00006
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., December 19, 2001
For
Custodial/Janitorial Services
Bid Number 01-11-18
VENDOR SECTION #1 SECTION #2 SECTION #3 SPECIAL
LIBRARY P & REC MARKET SQ CLEAN UP
MONTHLY COST MONTHLY COST WALKWAY PER HOUR
MONTHLY COST
CLEAN SWEEP INC $7,535.00 NIB $2,850.00 $18.00
SOUTHWEST VA JANITOR & $6,978.00 $8,379.75 $2,449.00 $11.90
SUPPLY
PREMIER BULDING SERVICES $4,992.22 $5,569.28 $1,941.75 $12.50
INC
ALL CLEAN COMMERCIAL $5,666.00 N/B $1,780.00 $20.00
MAINTENANCE INC
SERVICE MASTER OF ROANOKE $9,316.66 $14,516.66 $4,140.00 $56.00
TWIN FLOOR SERVICE $2,900.00 $850.00 $1,200.00 $20.00
NATIONAL GUARD
ARMORY
$1,300.00
MAIN OFFICE
CLEANING SERVICES $4,762.00 $7,898.00 $2,030.00 20.00
MANAGEMENT INC
PROPERTY MAINTENANCE $7,135.14 N/B N/B $15.88
CORP
SHEEN & SHINE INC $8,188.00 $9,902.00 $1,667.40 $13.50
ALABAMA CLEANING SERVICE & $4,174.11' $8,836.02 $1,687.31 $12.02
SUPPLY CO., INC. d/b/a
SOUTHERN MANAGEMENT CO.
C & C FRANCHISING, INC. d/b/a $4,415.00 $7,266.00 $1,066.00' $14.00
JANI-KING OF RICHMOND
TRANSAMERICAN SECURITY & $5,739.27 $6,081.32 $2,184.41 $15.02
JANITOR CORP
RENU INC $5,619.10 $4,976.80* $2,145.00 $8.50
*Indicates Recommendation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #60-144-472
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35723-012202 declaring the City's intent to
reimburse itself from the proceeds advanced pursuant to a tax-exempt equipment lease
purchase agreement for certain moneys to be appropriated by the City for expenditures in
connection with the purchase of certain equipment for the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Public Works
Robert L. White, Manager, Purchasing
Barry L. Key, Director, Management and Budget
H:~Agenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35723-012202.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds advanced
pursuant to a tax-exempt equipment lease purchase agreement for certain moneys to be appropriated
by the City for expenditures in connection with the purchase of equipment for the City; and
providing for an effective date.'
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U.S. Treasury Regulations, Section 1.150-2, the City hereby
declares that it reasonably expects and intends to reimburse itself from the proceeds advanced
pursuant to a tax-exempt equipment lease purchase agreement in a principal amount of not to exceed
$2,145,250 for certain moneys to be appropriated by the City from time to time for expenditures in
connection with the purchase of equipment for the City (the "Equipment").
2. The Council hereby determines that the appropriation authorized contemporaneously
herewith is being made for a purpose for which the City is authorized to contract with respect to, and
contemplated to be reimbursed from the proceeds of, tax-exempt obligations of the City. The
maximum principal amount of tax-exempt obligations expected to be contracted for by the City in
connection with the financing and purchase of the Equipment is an amount not to exceed $2,145,250.
3. This is a declaration of official intent adopted pursuant to U.S. Treasury Regulations,
Section 1.150-2. This official intent is being made not later than sixty days after the payment of the
expenditures authorized by Paragraph 1 of this Resolution.
4. The City Clerk is directed to file this Resolution among the permanent papers of the
City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act,
{}2.2-3700 et seq., Code of Virginia, 1950.
o
This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #60-144-472
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
R. Neil Blake, Sales Manager
Truck Enterprises-Volvo, Inc.
1616 Granby Street, N. E.
Roanoke, Virginia 240-12
Robert A. Bankert, Vice-President
Mid-State Equipment Company
P. O. Box 249
Buchanan, Virginia 24066
Gentlemen:
I am enclosing copy of Resolution No. 35722-012202 accepting the bid of Truck
Enterprises-Volvo, Inc., in the amount of $82,993.00, for purchase of a cab/chassis and
the bid of Mid-State Equipment Company, in the amount of $53,500.00, for an automated
compaction body to be used by the department of Solid Waste Management; and rejecting
all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Public Works
Robert L. White, Manager, Purchasing
Barry L. Key, Director, Management and Budget
H:~Agenda.02XJanuary 22,2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
January 24, 2002
File #60-144-472
Carolina Environmental System
Peterbuilt of Richmond, Inc.
Good Pasture Motor Company
McNeilus Truck & Manufacturing
Wilbar Truck Equipment
Mid-Atlantic Waste Systems
Virginia Truck Center
Ladies and Gentlemen'
I am enclosing copy of ResOlution No. 35722-012202 accepting the bid of Truck
Enterprises-Volvo, Inc., in the amount of $82,993.00, for purchase of a cab/chassis and
the bid of Mid-State Equipment Company, in the amount of $53,500.00, for an automated
compaction body to be used bythe department of Solid Waste Management; and rejecting
all other bids received by the City.
The abovereferenced measure was adopted by the Council of' the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed
equipment.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:LAgenda.02~.lanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35722-012202.
A RESOLUTION accepting certain bids for the purchase of a cab/chassis and automated
compaction body, upon certain terms and conditions, and rejecting all other bids made for such
equipment.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described, such items being more particularly described in the. City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase prices set out with each item:
Quantity Description Successful Bidder Purchase Price
1 Cab/chassis Truck Enterprises Volvo, Inc. $ 82,993.00
1 Automated compaction body Mid-State Equipment Company, Inc. $ 53,500.00
2. The City's Manager of Purchasing is hereby authorized to issue the requisite
purchase orders therefore, incorporating into such orders the City's specifications, the terms of such
bidder's proposal and the terms and provisions of this resolution.
3. Any and all other bids made to the City for the aforesaid equipment are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #60-144-472
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35721-012202 amending and reordaining certain
sections of the 2001-02 Fleet Management Fund Appropriations, in connection with
acceptance of bids submitted by Truck Enterprises Volvo, Inc. and Mid-State Equipment
Company, Inc., for purchase of a cab/chassis and automated compaction body for the
department of Solid Waste Management.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Robert K. Bengtson, Director, Public Works
Robert L. White, Manager, Purchasing
Barry L. Key, Director, Management and Budget
H :XAgenda.02XJanuary 22,2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35721-012202.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Fleet Management Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
A~)~)ropriations
Capital Outlay $1,353,000
FY2002 Lease Purchase - Fleet (1) .............................. 82,993
FY2002 Capital Lease (2) ..................................... ( 82,993)
1) Appropriated from
Capital Lease
Financing (017-440-9852-9035) $ 82,993
2) FY2002 Capital Lease (017-440-9853-9168) (82,993)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
Janua~ 22,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Purchase of Automated
Compaction Truck
Bid No. 01-10-48
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) has
identified the need to replace one (1) automated compaction truck for Solid
Waste Management.
Specifications were developed and, along with an Invitation for Bid, were sent to
nineteen (19) providers. The bid was publicly advertised in accordance with
Chapter 23.1 of the Code of the City of Roanoke.
Considerations:
The lowest bid, for one (1) cab/chassis for the compaction truck, submitted by
Goodpasture Motor Company, took exceptions to step height, frame
reinforcement, alternator, frame mounted tow hooks and revolving amber light.
These exceptions are substantial and cannot be waived as informalities; thus,
this bid is non-responsive.
The second lowest bid, submitted by Truck Enterprises Volvo, Inc., Roanoke,
Virginia, met all specifications at a cost of $82,993.00.
The lowest bid, for one (1) automated compaction body, submitted by Wilbar
Truck Equipment, Inc., took exception to the minimum cubic yard requirement.
This exception is substantial and cannot be waived as an informality; thus, this
bid is non-responsive.
Room 364 Municipal South 215 Church Avenue, S.~V Roanoke, Virginia 24011-1591 (1540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanake.va,us
The Honorable Mayor and Members of Council
January 22, 2002
Page 2
The second lowest bid, submitted by Mid-State Equipment Company, Inc.,
Buchanan, Virginia, met all specifications at a cost of $53,500.00. Funding for
this equipment will be provided from the 2002 capital lease for equipment and
personal computers.
The City Administration plans to issue a Request for Proposals (RFP) in the near
future for its 2002 Capital Equipment Lease. The plans for this lease are
consistent with capital projects outlined in the City's Capital Maintenance and
Equipment Replacement Program (CMERP) as adopted by City Council on
September 4, 2001. Included in this CMERP recommendation was
$1,293,500.00 of vehicular equipment earmarked to be financed from lease
proceeds. Another $450,000.00 in lease financing is recommended by the
Administration to purchase personal computers as was done in the prior fiscal
year. The entire lease amount is recommended to be $2,145,250.00 which
includes these items plus an allowance for other equipment to be recommended
for lease financing upon the award of the lease to the bidder providing the lowest
interest rate.
Recommended Action:
City Council appropriate funding of $136,493.00 of capital lease proceeds in
advance of issuance as well as adopt a resolution declaring the City's intent to
reimburse itself from the proceeds of this capital lease upon its issuance. The
maximum amount anticipated to be reimbursed related to the purchase of the
automated compaction truck is $136,493.00. The maximum amount of lease
proceeds anticipated to be issued for all equipment under the capital lease is
$2,145,250.00.
Award the bid for the cab/chassis to Truck Enterprises Volvo, Inc. at a total cost
of $82,993.00 and the bid for the automated compaction body to Mid-State
Equipment Company, Inc. at a total cost of $53,500.00 and reject all other bids.
City Manager
DLB:bdf
attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of OMB
Robert K. Bengtson, Director of Public Works
Robert L. White, Manager, Purchasing
CM02-00015
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., December 9, 2001
For
Automated Compaction Truck
Bid Number 01-10-48
Carolina Carolina Carolina Truck Peterbilt of Goodpasture
Environmental Environmental Environmental enterprise Richmond Motor Co.
Systems Systems Systems Volvo
Base Bid Alternate 1 Alternate 2
1 ea - Truck Cab & $83,712.00 $83,945.00 $84,988.00 $82,993.00* $84,988.00 $81,500.00
Chassis
1 ea - Side Loading, $61,109.00 $61,109.00 $61,109.00 No Bid No Bid No Bid
Fully Automated
Compaction Body
Delivery 70 - 114 days 70 days 70 days 100 days 100 days Not given
Continued
Carolina Carolina Carolina Truck Peterbilt of Goodpasture
Environmental Environmental Environmental Enterprise Richmond Motor Co.
Systems Systems Systems Volvo
Base Bid Alternate 1 Alternate 2
1 ea - Truck Cab & $83,712.00 $83,945.00 $84,988.00 $82,993.00* $84,988.00 $81,500.00
Chassis
1 ea - Side Loading, $61,109.00 $61,109.00 $61,109.00 No Bid No Bid No Bid
Fully Automated
Compaction Body
Delivery 70 - 114 days 70 days 70 days 100 days 100 days Not given
*Indicated Recommendation
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., December 9, 2001
For
Automated Compaction Truck
Bid Number 01-10-48
McNeilus Wilbar Truck Wilbar Truck Mid-Atlantic Mid State Virginia Truck
Waste Equipment Center
Base Alternate 1
1 ea - Truck Cab & No Bid No Bid $133,925.00 No Bid No Bid $85,104.00
Chassis
1 ea - Side Loading, $59,500.00 $53,365.00 Complete Demo $61,865.00 $53,500.00* No Bid
Fully Automated Unit
Compaction Body
Delivery 60 days 60 days 60 days 100 days 90 days
Continued
Carolina Carolina Carolina Truck Peterbilt of Goodpasture
Environmental Environmental Environmental Enterprise Richmond Motor Co.
Systems Systems Systems Volvo
Base Bid Alternate 1 Alternate 2
1 ea - Truck Cab & $83,712.00 $83,945.00 $84,988.00 $82,993.00* $84,988.00 $81,500.00
Chassis
1 ea - Side Loading, $61,109.00 $61,109.00 $61,109.00 No Bid No Bid No Bid
Fully Automated
Compaction Body
Delivery 70 - 114 days 70 days 70 days 100 days 100 days Not given
*Indicated Recommendation
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #60-144-472
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Michael J. Bilthuis, Vice-President
Bilthuis and Associates, Inc., LLC
505 Old Hundred Road
Midlothian, Virginia 23.114
S. Mark Flippo, Vice-President
Cavalier Equipment Corp.
P. O. Box 310
Roanoke, Virginia 24077
Gentlemen:
I am enclosing copy of Resolution No. 35725-012202 accepting the bid of Bilthuis and
Associates, Inc., LLC, in the amount of $112,869.00, for the purchase of refuse rear
loading bodies and the bid of Cavalier Equipment Corp., in the amount of $314,661.00, for
the purchase of refuse cab/chassis; and rejecting all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Public Works
Robert L. White, Manager, Purchasing
Barry L. Key, .Director, Management and Budget
H:~Agenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35725-012202.
A RESOLUTION accepting certain bids for the purchase of refuse cab/chassis and refuse
rear loading bodies, upon certain terms and conditions, and rejecting all other bids made for such
equipment.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described, such items being more particularly described in the City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase prices set out with each item:
Quantity Description Successful Bidder Purchase Price
3 Refuse rear loading bodies Bilthuis & Associates, Inc., LLC $112,869.00
3 Refuse cab chassis Cavalier Equipment Corporation $ 314,661.00
2. The City's Manager of Purchasing is hereby authorized to issue any requisite
purchase orders therefore, incorporating into such orders the City's specifications, the terms of such
bidder's proposal and the terms and provisions of this resolution.
3. Any and all other bids made to the City for the aforesaid equipment are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #60-144-472
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Wilbar Truck Equipment, Inc.
Mid-Atlantic Waste Systems
Mid-State Equipment Co.
Virginia Truck Center -
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 35725-012202 accepting the bid of Bilthuis and
Associates, Inc., LLC, in the amount of $112,869.00, for the purchase of refuse rear
loading bodies and the bid of Cavalier Equipment Corp., in the amount of $314,661.00, for
the purchase of refuse cab/chassis; and rejecting all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed
equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:~Agenda.02~January 22, 2001 corresp.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #60-144-472
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35724-012202 amending and reordaining certain
sections of the 2001-02 Fleet Management Fund Appropriations, in connection with
acceptance of bids submitted by Bilthuis & Associates, Inc., LLC, and Cavalier Equipment
Corporation, for the purchase of refuse cab/chassis and refuse rear loading bodies.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Robert K. Bengtson, Director, Public Works
Robert L. White, Manager, Purchasing
Barry L. Key, Director, Management and Budget
HSAgenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35724-012202.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Fleet Management Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
ADDro_Driations
Capital Outlay $1,353,000
FY2002 Lease Purchase - Fleet (1) .............................. 427,530
FY2002 Capital Lease (2) ..................................... (427,530)
1 ) Appropriated from
Capital Lease
Financing (017-440-9852-9035) $ 427,530
2) FY2002 Capital Lease (017-440-9853-9168) (427,530)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
Janua~ 22,2002
Honorable
HOnorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Purchase of Refuse Rear Loading
Bodies, Bid No. 01-08-76; Purchase
of Refuse Cab/Chassis,
Bid No. 01-11-29
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) has identified the
need to replace three (3) refuse rear loading bodies and three (3) refuse cab chassis for
Solid Waste Management.
Specifications were developed and, along with Invitation for Bids, were sent to twenty (20)
qualified providers. The bid was publicly advertised in accordance with Chapter 23.1 of the
Code of the City of Roanoke.
Considerations:
The lowest bid, for three (3) refuse rear loading bodies, submitted by Wilbar Truck
Equipment, Inc., and the second lowest bid, submitted by Mid-State Equipment Company,
Inc., took exceptions to tailgate, packing mechanism control and packing cylinder
requirements. These exceptions are substantial and cannot be waived as informalities;
thus, these bids are non-responsive.
The third lowest bid, submitted by Bilthuis & Associates, Inc., LLC, Midlothian, Virginia,
took exception to fixed rear steps instead of folding rear steps. This exception is not
substantial and is waived as an informality. This bid was submitted at a cost of $37,623.00
per unit. This purchase is from a previous bid that reserved the right to purchase additional
units at a fixed cost for six months.
The lowest bid, for three (3) refuse cab/chassis, submitted by Virginia Truck Center, took
exceptions to floor height, step height, fixed cab side windows and rear window. These
exceptions are substantial and cannot be waived as informalities; thus, this bid in non-
responsive.
The second lowest bid, submitted by Cavalier Equipment Corporation, Cloverdale, Virginia,
took exception to the ply on the rear tires. This exception is not substantial and is waived
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke,va.us
The Honorable Mayor and Members of Council
January 22, 2002
Page 2
as an informality. This bid was submitted at a cost of $104,887.00 per unit. Funding for this
equipment will be provided from the 2002 capital lease for equipment and personal
computers.
The City Administration plans to issue a Request for Proposals (RFP) in the near future for
its 2002 Capital Equipment Lease. The plans for this lease are consistent with capital
projects outlined in the City's Capital Maintenance and Equipment Replacement Program
(CMERP) as adopted by City Council on September 4, 2001. Included in this CMERP
recommendation was $1,293,500.00 of vehicular equipment earmarked to be financed
from lease proceeds. Another $450,000.00 in lease financing is recommended by the
Administration to purchase personal computers as was done in the prior fiscal year. The
entire lease amount is recommended to be $2,145,250.00 which includes these items plus
an allowance for other equipment to be recommended for lease financing upon the award
of the lease to the bidder providing the lowest interest rate.
Recommended Action:
City Council appropriate funding of $427,530.00 of capital lease proceeds in advance of
issuance as well as adopt a resolution declaring the City's intent to reimburse itself from
the proceeds of this capital lease upon its issuance. The maximum amount anticipated to
be reimbursed related to the purchase of the refuse rear loading bodies and cab/chassis is
$427,530.00. The maximum amount of lease proceeds anticipated to be issued for all
equipment under the capital lease is $2,145,250.00.
Award the bid for the three (3) refuse rear loading bodies to Bilthuis & Associates, Inc.,
LLC at a total cost of $112,869.00 and the bid for the three (3) refuse cab/chassis to
Cavalier Equipment Corporation at a total cost of $314,661.00 and reject all other bids.
Respectfully submitted,
City Manager
DLB:bdf
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of OMB
Robert K. Bengtson, Director of Public Works
Robert L. White, Manager, Purchasing
#CM02-00016
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., September 20, 2001
For
Refuse Rear Loading Bodies
Bid Number 01-08-76
Item Bilthuis & Bilthuis & Bilthuis & Wilbar Truck Mid-Atlantic Mid-State Mid-State Cavalier
Associates, Associates, Associates, Equip., Inc. Waste Equip. Co., Equip. Co., Equip. Corp.
Inc. LLC Inc. LLC Inc. LLC Systems Inc Inc
Base Bid Alternate 1 Alternate 2 Base Bid Alternate 1
3 - $37,623.00 * $37,623.00 $37,623.00 $37,210.50 $37,625.29 $37,350.00 $38,370.00 $38,113.30
Refuse each each each each each each each each
Rear
Loading $112,869.00' $112,869.00 $112,869.00 $111,631.50 $112,875.87 $112,050.00 $115,110.00 $114,339.90
Bodies total total total total total total total total
Delivery 90 -120 days 90 - 120 90 - 120 30 - 45 days 45 days 30 days 30 days 45 - 60 days
days days
* Indicated Recommendation
Bid Tabulation
Page 2
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., December 13, 2001
For
Cab/Chassis for Refuse Rear Loading Bodies
Bid Number 01-11-29
Item
3 - Cab/Chassis for Refuse Rear Loading
Bodies
Cavalier Equip. Corp.
$104,887.00* each
Virginia Truck Center, Inc.
$84,217.00 each
$314,661.00' total $252,651. O0 total
Delivery 90 - 120 days
90 days
* Indicated Recommendation
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 22, 2002
File #467
STEPHANIE M. MOON
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Chapter 9, Education, Code of the City of Roanoke (1979), as amended,
establishing a procedure for the election of School Trustees, this is to advise you that the
three-year terms of office of Charles W. Day and Brian J. Wishneff will expire on June 30,
2002. Mr. Day is ineligible to serve another term inasmuch as he has served three
consecutive three year terms of office.
Pursuant to Section 9-16 of the Code of the City of Roanoke (1979), as amended, on or
before February 15 of each year, Council shall announce its intention to elect Trustees of
the Roanoke City School Board for terms commencing July 1 through (1) public
announcement of such intention at two consecutive regular sessions of the Counci! and
(2) advertisement of such intention in a newspaper of general circulation in the City twice
a week for two consecutive weeks.
Section 9-17 of the City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year. Since March 10, 2002, falls on Sunday, and City offices
will be closed, the deadline for receipt of applications will be Friday, March 8 at 5:00 p.m.
Application forms will be available in the City Clerk's Office and may be obtained between
the hours of 8:00 a.m., and 5:00 p.m., Monday through Friday. Information describing the
duties and responsibilities of School Trustees will also be available.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
N:\cksrnl\School.02~ANNOUNCE.WPD
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #60-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35726-012202 amending and reordaining certain
sections of the 2001-02 School and School Capital Projects Funds Appropriations,
providing for appropriation of funds to various school accounts, in connection with the
Technology Literacy Challenge Grant, Flow Through Program, and purchase of capital
equipment at Fairview Elementary School and Fishburn Park Elementary School.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc: Sherman Lea, Chair, Roanoke City School Board, 1638 Lonna Drive, N. W.
Roanoke, Virginia 24019
Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35726-012202.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
School and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 School and School Capital Projects Funds
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
School Fund
Appropriations
Education
Flow Through 2001-02 (1) ..................................
Technology Literacy Challenge Grant 2001-02 (2-5) .............
Revenues
Education
Flow Through 2001-02 (6) ..................................
Technology Literacy Challenge Grant 2001-02 (7) ...............
School Capital Projects Fund
Appropriations
Education ...............................................
Fairview Elementary School Improvements (8) ..................
Fishburn Park Elementary School Improvements (9) .............
Revenues
Education
Literary Fund Loan - Fairview Elementary (10) ..................
Literary Fund Loan - Fishburn Park Elementary (11) .............
$ 129,403,206
857,539
57,700
$ 127,859,082
857,539
57,700
$ 20,449,895
2,650,517
2,414,915
$ 20,449,895
2,557,767
2,412,665
1) Professional Health
Services
2) Maintenance
Contracts
3) Inservice Workshops
4) Educational and
Recreational
Supplies
5) Additional -Machinery
and Equipment
6) Federal Grant
Receipts
7) Federal Grant
Receipts
8) Appropriated from
Literary Loan/
VPSA Bond
9) Appropriated from
Literary Loan/
VPSA Bond
10) VPSA Bonds -
Fairview
11 ) VPSA Bonds -
Fishburn Park
(030-062-6571-6553-0311)
(030-062-6834-6002-0332)
(030-062-6834-6002-0587)
(030-062-6834-6002-0614)
(030-062-6834-6002-0821)
(030-062-6561-1102)
(030-062-6834-1102)
(031-060-6056-6896-9006)
(031-060-6057-6896-9006)
( 031-060-6056-1268)
(031-060-6057-1269)
$110,706
14,250
14,606
3,000
25,844
110,706
57,700
42,919
59,401
42,919
59,401
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
.~~ Sherman P. Lea, Chairman
Ruth C. Willson, Vice Chairman
Charles W. Day
//Roanoke
City School Board P.O. Box 3t45, Roanoke, Virginia 2403t
Marsha W. Ellison
Gloria P. Manns
Melinda J. Payne
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
h
January 22, 2002
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 240:[:[
Dear Members of Council:
The School Board respectfully requests City Council to approve the following
appropriations which were approved at its January 15 meeting.
· $57,700.00 for the Technology Literacy Challenge Grant to provide individual
competencies and training in instructional technology to teachers in grades K-2
in order to improve the academic and technological achievement of the
district's primary students. This continuing grant program will be one hundred
percent reimbursed by federal funds.
· $110,706.00 for the Flow Through program to provide aid for the education
and guidance of handicapped students. This continuing program will be one
hundred percent reimbursed by federal funds.
· $42,919.00 to provide for the purchase of capital equipment at Fairview
Elementary
the project.
$59,401.00
Elementary
the project.
School. Funding will be provided from VPSA Bonds approved for
to provide for the purchase of capital equipment at Fishburn Park
School. Funding will be provided from VPSA Bonds approved for
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Mr. Sherman P. Lea
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
Mrs. Ann H. Shawver (with accounting
details)
Preparing Students for Success
JAMES D. GRISSO
Director of Finance
January 22, 2002
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Deputy Director
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William O. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Council Member
The Honorable William H. White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board. This report will
appropriate the following:
$57,700 for the Technology Literacy Challenge Grant to provide individual competencies and training in
instructional technology to teachers in grades K-2 in order to improve the academic and technological
achievement of the district's primary students. This continuing grant program will be one hundred
percent reimbursed by federal funds.
$1 10,706 for the Flow Through program to provide aid for the education and guidance of handicapped
students. This continuing program will be one hundred percent reimbursed by federal funds.
$42,919 to provide for the purchase of capital equipment at Fairview Elementary School. Funding will be
provided from VPSA Bonds approved for the project.
$59,401 to provide for the purchase of capital equipment at Fishburn Park Elementary School. Funding
will be provided from VPSA Bonds approved for the project.
We recommend that you concur with this request of the School Board.
Sincerely,
Director of Finance
JDG/JSY/pac
Attachment
C:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #32-67-467
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 240.16
Dear Mr. Manetta:
lam enclosing copy of Resolution No. 35727-012202 finding that the proposed location of
the Roanoke Academy of Mathematics and Science at 1122 19th Street, N. W., is
substantially in accord with VisiOn 2001-2020, the City's Comprehensive Plan.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Rolanda A. Johnson, Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
Martha P. Franklin, Secretary, City Planning Commission
H:L&genda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35727-012202.
A RESOLUTION finding that the proposed location of the Roanoke Academy of Math
and Science at 1122 19th Street, N.W., is substantially in accord with Vision 2001-2020, the
City's Comprehensive Plan.
WHEREAS, Vision 2001-2020, the Comprehensive Plan for the City of Roanoke, is
recognized and used as the guide for the general development of the City as a whole;
WHEREAS, the Planning Commission for the City of Roanoke, after giving proPer legal
notice, and after conducting a public hearing on the matter, has made its recommendation to
City Council that the location of the proposed Roanoke Academy of Math and Science at 1122
19th Street, N.W., in an area currently occupied by a portion of Kennedy Park, is substantially
in accord with Vision 2001-2020, the Comprehensive Plan for the City of Roanoke; and
WHEREAS, the proposed location of the Roanoke Academy of Math and Science is
described in the Planning Commission's letter dated January 22, 2002, to this Council, and the
attachments thereto;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
the proposed location of the Roanoke Academy of Math and Science as set forth in the Planning
Commission's report to this Council dated January 22, 2002, is substantially in accord with
Vision 2001-2020, the City's Comprehensive Plan.
ATTEST:
City Clerk.
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
Januaw 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Determination that the location of the proposed Roanoke Academy
of Math and Science at 1122 19th Street, N. W. is substantially in
accord with Vision 2001-2020, the City's Comprehensive Plan.
Planning Commission Action:
On December 20, 2001, the Planning Commission made the required Comprehensive
Plan determination for the Roanoke Academy of Math and Science. By a vote of 6-0
(Messrs. Butler, Campbell, Chrisman, Dowe, Hill and Rife voting for the request and Mr.
Manetta absent), the Commission determined that the location of the proposed
Roanoke Academy of Math and Science was substantially in accord with the
Comprehensive Plan, Vision 2001-2020. At the Commission meeting, there was
additional discussion of the replacement of park land and the disposition of the existing
school building. Mr. Carl Cooper expressed concerns with respect to the replaced park
land and future costs and use of the existing building.
Background:
Section 15.2-2232 of the Virginia Code requires that the Planning Commission
recommend, as part of the Comprehensive Plan, the general location, character, and
extent of public features. Furthermore, no street, park, public building, structure, or
facility shall be constructed, established or authorized, unless the location, character
and extent of the features have been submitted and approved by the Planning
Commission as being in substantial accord with Vision 2001-2020. A public hearing
may be held and such finding is to be communicated in writing to the governing body.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
On October 18, 2001, the Planning Commission considered the Comprehensive
Development Plan for the Roanoke Academy of Math and Science at 1122 19th Street,
N. W. and approved the plan. The staff report noted that the school was consistent with
the recommendations set forth in Vision 2001-2020 in its location, its brick construction,
scale of development, and the multi-service facilities to be available (fitness center,
meeting and media rooms, etc.).
On November 13, 2001, the Board of Zoning Appeals granted a special exception
permit for the school, finding that the proposed construction furthered the intent of the
Comprehensive Plan, and complied with the standards for a special exception permit
set forth in the City's Zoning ordinance.
On December 20, 2001, the Planning Commission held a public hearing to consider the
project with respect to its accordance with the Comprehensive Plan. At the public
hearing, staff recommended that the public facility was in accord with the Vision 2001-
2020 Comprehensive Plan. In addition, staff noted that at least 3 acres of park land
used by the proposed facility was to be replaced by the City (as required by the federal
government since JFK Park had been acquired with federal monies) and that there had
not been a decision by the City regarding the disposition of the existing school facility.
In December, the School Board adopted a resolution that gave the required advance
notice to the City that the existing building would no longer be used as a school and
would be available for other purposes after the new facility was completed.
Commission members discussed the disposition of the school and recommended that
the City should carefully consider the park replacement matter, as well as the
disposition of the facility, to ensure that the neighborhood is informed and that City does
not incur unnecessary or additional costs for demolition or repairs to the existing
building. Mr. Carl Cooper, 2120 Carroll Avenue, N. W., addressed the Commission
(see attached letter) requesting that adequate consideration and assurances be given to
the neighborhood regarding park replacement land and the disposition of the existing
school building.
Considerations:
Vision 2001-2020 notes that a new school is to be constructed in the Melrose Rugby
neighborhood. In addition the plan recommends the following:
School facilities: School facilities are important communities facilities. The
location of new school facilities will be carefully planned to enhance the
surrounding community and adhere to the City design principles recommended.
Lifelong learning: Roanoke will support schools, libraries, continuing and higher
education programs, community based education and recreation programs that
foster a positive learning environment for persons of all ages.
Design Principles for Traditional Neighborhoods: All streets should have
sidewalks and should be lined with trees. On street parking should be
encouraged, driveways and garages should be located to the side and rear of
buildings. Neighborhood schools and commercial centers should be preserved.
Houses should be consistent in terms of front setback and bulk.
Recommendation:
Planning Commission recommends that City Council find that the proposed school
facility is in accord with Vision 2001-2020, the Comprehensive Plan for the City of
Roanoke. The proposed facility is noted in the Comprehensive Plan, and the facility's
character and features are in keeping with the recommended policies and design
principles for development.
C~
Respectfully submitted,
ID. Kent Chrisman, Chairman
City Planning Commission
Darlene Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steve Talevi, Assistant City Attorney
From The Desk Of:
CARL D. COOPER
12/20/2001
Roanoke City Planning Commission
c/o Chairman Melvin Hill
215 Church Avenue, SW
Room 166
Roanoke, VA 24016
Determination of whether the location of the proposed Roanoke
Academy of Math and Science at 1122 19th Street, N.W., is
substantially in accord with Vision 2001, the City's
comprehensive plan.
Dear Chairman Hill and Members of the Planning Commission;
I am writing to ask a few questions regarding the above agenda item.
1) Preliminary research indicates that the Roanoke School Board is
attempting to replace the city owned park land with land that they
intend to purchase and donate to the Roanoke Greenway project. I
would ask the Commission and City Council to determine if land
donated to a different part of the city is substantially sufficienn
to meet the land replacement requirements. I would also ask that
special attention be paid to ensure that if a donation to the
Roanoke Greenway project is determined to be adequate, that such
donation adds to the available city park land and is not somehow
mixed in with already approved Storm Water Management and Roanoke
Greenway land acquisitions.
2) I would also ask that adequate assurances be received from the
School Board that they will comply with land replacement
regulations. ! would also ask the Planning Commission to adequately
alert City Council to this issue.
3) In as much as the School Board recently passed a resolution
giving the City a 1 year notice that it will have no use for the
current school facility, does the reversion of the current facility
to city control substantially comply with the City's comprehensive
plan and the Melrose-Rugby neighborhood plan? The reversion of the
building to city control seems particularly troubling in light of
recent and current budget pronouncements. How will the building be
used and how much will it cost to refurbish it? Who will pay these
costs? How will the neighborhood be protected from the possibility
that the current school building will sit vacant and become a
massive eyesore in the heart of a great residential area?
Thank you in advance for your consideration of my concerns.
ectfully~s,
CDC/lc
From The Desk Of'.
C4RL D. (.7.OOFER
2120 CARROLL A VIiTVZ_rF_, NI, V
ROA. NOKE, VA · 24017 · (540) $42-7474
Page 2 of 2
[I
I--
|J
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #32-67-467
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Sherman Lea, Chair
Roanoke City School Board
1638 Lonna Drive, N. W.
Roanoke, Virginia 240i9
Dear Mr. Lea'
I am enclosing copy of Resolution No. 35728-012202 authorizing the Roanoke City School
Board to use approximately 8.5 acres of land on the corner of 19th Street and Andrews
Road, N. W., for school use for the new Roanoke Academy of Mathematics and Science.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Barry L. Key, Director, Office of Management and Budget
H:\Agenda.02\January 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
1%. 35728-012202.
A RESOLUTION authorizing the Roanoke City School Board to use
approximately 8.5 acres of land on the comer of 19th Street and Andrews Road for school
use for the new Roanoke Academy of Mathematics and Science.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council concurs with the School Board's Resolution, dated
December 11, 2001, that the public interest of the citizens of the City would be best
served by the construction of a public elementary school to serve the citizens upon
approximately 8.5 acres of land (Tax Map numbers 2340104, 2340110 and
approximately 3.2 acres of Tax Map number 2340121) at the comer of 19th Street and
Andrews Road.
2. The Roanoke City School Board is hereby authorized to use
approximately 8.5 acres of land at the comer of 19th Street and Andrews Road for school
use for the new Roanoke Academy of Mathematics and Science, provided the School
Board receives the required approval from the United States Department of Interior for a
land exchange with regard to approximately 3.2 acres previously deeded to the City of
Roanoke from the United States for park use. Use of the approximately 8.5 acres of land
for school purposes shall be effective on April 1, 2002 or upon receipt of all necessary
governmental approvals, whichever occurs later.
ATTEST:
City Clerk
Roanoke
Sherman P. Lea, Chairman
Ruth C. Willson, Vice Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Melinda J. Payne
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
Janua~ 22, 2002
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The Roanoke City School Board approved the attached Resolution regarding the
Roanoke Academy for Mathematics and Science project at its December 11, 2001,
meeting. The Resolution requests that City Council dedicate approximately 8.5 acres of
land on the corner of 19th Street and Andrews Road, a portion of which is currently
dedicated to park use, for school use for the new Roanoke Academy for Mathematics and
Science with an effective dedication date of on or about April 1, 2002.
The Resolution further notifies City Council of its intent to declare the current site
which houses the Roanoke Academy for Mathematics and Science facility to be no longer
needed for school purposes. The School Board anticipates that the site would be returned
to the City on or about July 1, 2003.
Enclosed is a letter from Sherman Lea, School Board Chairman, which was
provided to City Council on January 4, 2002, as background information on the Roanoke
Academy for Mathematics and Science project.
The Roanoke City School Board respectfully requests City Council to approve the
Resolution to dedicate the Kennedy Park site to the Schools for the new facility and to
return the current school site to the City.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
CC:
Mr. Sherman P. Lea
Dr. E. Wayne Harris
Hr. Richard L. Kelley
Mrs. Darlene L. Burcham
Hr. William M. Hackworth
Preparing Students for Success
Sherman P. Lea, Chairman
Ruth C. Willson, Vice Chairman
Charles W. Day
Roonoke
City School Board
Marsha W. Ellison
Gloria P. Manns
Melinda J. Payne
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
DECEMBER 11, 2001
RESOLUTION RELATING TO THE CONSTRUCTION OF A PUBLIC
ELEMENTARY SCHOOL IN KENNEDY PARK AND NOTIFYING CITY COUNCIL
OF THE SCHOOL BOARD'S INTENT TO DECLARE A SCHOOL SITE
NO LONGER NEEDED FOR SCHOOL PURPOSES.
WHEREAS, the School Board of the City of Roanoke finds that the public
interest of the citizens of the City would be best served by the construction of a
public elementary school to serve the citizens upon approximately 8.5 acres of land
at the corner of 19th Street and Andrews Road; and
WHEREAS, the proposed new public elementary school would replace the
current Roanoke Academy of Mathematics and Science located on the corner of
19th Street and Carroll Street.
THEREFORE BE IT RESOLVED,
1. That the School Board request that City Council of the City of Roanoke
dedicate approximately 8.5 acres of land (Tax Map numbers 2340104, 2340110 and
approximately 3.2 acres of Tax Map number 2340121) on the corner of 19th Street
and Andrews Road, a portion of which is currently dedicated to park use, for school
use for the new Roanoke Academy of Mathematics and Science, such dedication to
be effective on or about April 1, 2002; and
2. That the School Board hereby initially notifies City Council of the City
of Roanoke of its intent to declare the current Roanoke Academy of Mathematics
and Science, located on approximately 5 acres, located on the corner of 19th Street
and Carroll Street to be no longer needed for school purposes. The School Board
anticipates that this site would be returned to the City on or about July 1, 2003.
Chairman of the Board
Cler~ of the Board
Preparing Students for Success
'~~1~ Sherman P. Lea, Chairman Marsha W. Ellison
Ruth C. Willson, Vice Chairman Gloria P. Manns
Chades W. Day Melinda J. Payne
,,.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· Fax: 540-853-2951
~lanuary 4, 2002
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The Roanoke City School Board has completed the planning and design
process for the new Roanoke Academy for Mathematics and Science facility.
The construction of the new facility will commence in the spring of 2002 and
be completed by the summer of 2003. We are presently awaiting final word
from the Federal Department of ~[nterior regarding the removal of the deed
restriction on the Kennedy Park site. Once that approval is received we will
be able to proceed with the project.
Planning for the project started over one year ago when the School
Board decided to construct a new facility for Roanoke Academy for
Mathematics and Science rather than renovate the present facility. It was
also decided that the new facility would be constructed on the corner of 19th
Street and Andrews Road in Kennedy Park in order to avoid relocating the
students while the building was under construction. The relocation of the
new facility also will provide substantially more space for the school and it
will enable us to build a one-story state-of-the-art building.
A number of public meetings have been held at the school with
parents, staff, and the neighborhood to review the plans for the school. We
have also met with the Rugby Neighborhood Association in order to receive
their input for the new building to be located in Kennedy Park. The City
Planning Commission and the Board of Zoning Appeals have reviewed the
plans and provided all of the necessary approvals so that the facility
construction can begin as soon as the title restriction is removed.
Preparing Students for Success
Members of Council
Page 2
January 4, 2002
During our discussions with the community and parents, the proposed
facility was greeted with enthusiastic support in meeting the long-term
educational needs of our students and the community. The school will have
a gymnasium suitable for community-based recreational activities and the
general public will have access during non-school hours to the library-media
center and the cafetorium.
The Schools will demolish the old school building and return the
present school site to the City. :In the near future, we will be asking City
Council to approve a resolution to dedicate the Kennedy Park site to the
Schools for the new facility and to return the current school site back to the
City.
The School Board appreciates your support for this project and for
financing 50% of the project cost for the new school.
Sincerely,
Sherman P. Lea
Chairman
re
cc:
School Board Members
Dr. E. Wayne Harris
.~~ Sherman P. Lea, Chairman
Ruth C. Willson, Vice Chairman
Charles W. Day
,,.Roanoke
City School Board P.O. Box ~3~45, Ronnoke, Virginin 24051
Marsha W. Ellison
Gloria P. Manns
Melinda J. Payne
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
January 22, 2002
Mrs. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 240:tl
Dear Mrs. Parker:
The attached School Board request regarding the Roanoke Academy
for Mathematics and Science project should be placed on City Council's
January 22 meeting agenda, under the public hearing section, beginning at
7:00 p.m. The request should be placed after the approval of the change to
the Comprehensive Use Plan for Roanoke Academy for Mathematics and
Science.
Thank you for your assistance in this request.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
Preparing Students for Success
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
January 24, 2002
File #32-67-467
Robert B. Manetta, Chair
City Planning Commisi~ion
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Manetta:
I am enclosing copy of Resolution No. 35729-012202 renaming Oak Park, located in the
Wasena Neighborhood, to Triangle Park.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
Martha P. Franklin, Secretary, City Planning Commission
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
HSAgenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35729-012202.
Park.
A RESOLUTION renaming Oak Park, located in the Wasena Neighborhood, to Triangle
WHEREAS, Wasena Neighborhood Forum members have researched the history of Oak
Park and have found no records which reflect why the park was named Oak Park;
WHEREAS, Wasena residents have referred to the park as "the Triangle" for years
because of its shape;
WHEREAS, because the Wasena Neighborhood Forum uses the park for functions, the
Wasena Neighborhood Forum would like to have the park named to reflect its common
reference in the neighborhood;
WHEREAS, the Wasena Neighborhood Forum has requested that Oak Park be renamed
Triangle Park; and
WHEREAS, the Planning Commission at its meeting on November 15, 2001,
recommended changing the name of Oak Park to Triangle Park.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council concurs in the Planning Commission's recommendation that the
name of Oak Park be changed to Triangle Park; and
2. The City Manager is requested to cause the renaming of this park to be noted with
N:\CAPS\RESOLUTIONS\R-Tnangle Park 01-22-02.wpd
the installation of appropriate signs to indicate that Oak Park is now named Triangle Park; and
3. The City Engineer is directed to cause the change in the above public park's name
to be appropriately reflected and noted on all maps and plats lodged in his care.
ATTEST:
City Clerk.
HSRESOLUTIONS~R-Triangle Park 01-22-02. wpd
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
Januaw 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Roanoke City Department of Parks and Recreation to
rename Oak Park, located in the Wasena Neighborhood between
Kerns Avenue and Hamilton Terrace, to Triangle Park.
Planning Commission Action:
On December 20, 2001, the Planning Commission considered the proposed name
change. By a vote of 6-0 (Messrs. Butler, Campbell, Chrisman, Dowe, Hill and Rife
voting for the request and Mr. Manetta absent), the Commission recommended
approval.
Background:
On October 17, 2001, the Acting Director of Parks & Recreation advised in a letter to
the Planning Commission that the Wasena Neighborhood Forum had requested that
Oak Park be renamed Triangle Park (see attached letter). She noted that the forum
members had researched the history of the park and could find no records to reflect why
the park was named, Oak Park. Wasena residents have referred to the park as the
"Triangle" for years because of its shape. Because the organization uses the park for
functions, they would like to have it named to reflect its reference in the neighborhood.
On November 15, 2001, at the Planning Commission meeting, the Ordinance and
Names Committee of the Planning Commission recommended changing the name of
Oak Park to Triangle Park. Mr. Wayne Stanton, a resident of Kerns Avenue, addressed
the Commission on behalf of the Wasena Neighborhood Forum. Planning Commission
members discussed the name of the park, and questioned whether the name of an
adjoining street, Oak Park Street, should be considered in the overall discussion. The
Commission referred the matter back to staff and the Ordinance and Names Committee
for further research and recommendation.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Following the Commission's meeting on November 15, 2001, Planning staff found no
additional information on the origin of the park name. However, staff determined that in
July, 1972, 12-1/2 Street from Kerns Avenue to Howbert Avenue, S. W., was renamed
Oak Park Street in order to provide a unified street name system (Ordinance No.
20373). The Planning Commission report advised that there were two streets with the
same name, one near Wasena Park and the other near the West End Neighborhood. It
was noted that there was confusion with duplicate street names. Two residences were
on the short street at the time of the renaming (these residences are still existing on the
street).
Recommended Action:
By a vote of 6-0, the Planning Commission recommends that the name of Oak Park be
changed to Triangle Park.
Although there was discussion by Planning Commission members of changing the
street name since there would no longer be an Oak Park, it was felt that a street name
change would be inconvenient to residents of the street, especially since their address
already has been changed one time. In addition, the name "Oak Park Street" is not a
duplicate name and can provide residents with acceptable address service.
Respectfully submitted,
D. Kent Chrisman, Chairman
City Planning Commission
C~
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steve Talevi, Assistant City Attorney
Wanda Reed, Acting Manager, Parks and Recreation
Wayne Stanton, Wasena Neighborhood Forum, 1218 Kerns Avenue, SW 24015
R O A N O K E C I T Y ' '
P A R K S &
R E C R E A T I O N
210 Reserve Avenue SW
Roanoke, Virginia 24016
540/853-2236 FAX 540/853-1287
RECYCLED PAPER
October 17, 2001
Planning Commission
D. Kent Christman, Chairman
215 Church Ave., Room 166
Roanoke, VA 24016
RE: Renaming of Oak Park
RECEIVED
OCT g 1 2001
Planning and
Oode Enforcement
Dear Mr. Christman:
The Wasena Neighborhood Forum, recently met to discuss a small triangular tract of land
between Kerns and Hamilton Avenue which is presently referred to as Oak Park.
The members of this Neighborhood Forum questioned the reason for naming this land Oak
Park. Forum members have thoroughly researched the history of the park and found that
records do not reflect for what the park was named. Residents in the neighborhood have
referred to this park as the "Triangle" due to its shape for many years and continue to use
this name. Residents hold many neighborhood functions as this park.
Forum members are requesting an official name change of this park to Triangle Park.
I am requesting that this issue be placed on the next Planning Commission's agenda and
a recommendation sent to City Council so that they may officially adopt the name Triangle
Park.
Respectfully submitted,
Wanda B. Reed
Acting Director
WBR/kaj
cc: Wasena Neighborhood Forum members
Comprehensive Parks and Recreation Master Plan: Appendix
Community Center:
Pool Facility:
Park:
Size:
Location:
Land:
Oak
0.3 Acre
Oak Park St.,S.W. between
Hamilton & Kerns Ave.
Scenic open space.
$500
Facilities INumber/I Condition Program Use/
Size Exc. Good Fair Poor Analysis
I Baseball Field
Concession Building
Infields
Outfields
'Fencing
Bleachers
!Scoreboard
Lighting
Maintenance Building
Softball Fields
Concession Building
Infields
Outfields
Fencing
Bleachers
Scoreboard
Lighting
Maintenance Facility
I Football Field
Concession Building
I PlayingField
Bleachers
S¢°reb°ard
I Basketball Courts
Fencing
Playing Surface
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #24-51-249
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35691-012202 authorizing the City Manager's
acceptance of donation to the City of Roanoke of a parcel of land identified as Official Tax
No. 3070318 from Calvin W. and Mary C. Powers and Theodore J. and Judy P. Sutton, to
be used as a site for a multi-purpose Stadium/Amphitheater facility.
The abovereferenced measure was adopted on its first reading by the Council of the City
of Roanoke at a regular meeting which was held on Monday, December 17, 2001, adopted
on its second reading on Tuesday, January 22, 2002, and will be in full force and effect ten
days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Barry L. Key, Director, Management and Budget
James M. Evans, Director, Civic Facilities
H:~Agenda.02~January 22, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
Revised
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Januaw 24,2002
Mr. and Mrs. Calvin W. Powers
209 Bush Drive
Vinton, Virginia 24179
Dear Mr. and Mrs. Powers:
I am enclosing copy of Ordinance No. 35691-012202 accepting the donation of a parcel
of land, identified as Official Tax No. 3070318, to be used as a site for a multi-purpose
Stadium/Amphitheater facility.
The abovereferenced measure was adopted on its first reading by the Council of the City
of Roanoke at a regular meeting which was held on Monday, December 17, 2001, adopted
on its second reading on Tuesday, January 22, 2002, and will be in full force and effect ten
days following the date of adoption.
On behalf of the City of Roanoke, thank you for your generous donation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:~Agenda.02~January 22, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk®cL roanoke.va.us
Januaw 24,2002
Revised
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Mr. and Mrs. Theodore J. Sutton
2285 Donagale Drive, N. E.
Roanoke, Virginia 24012
Dear Mr. and Mrs. Sutton:
I am enclosing copy of Ordinance No. 35691-012202 accepting the donation of a parcel
of land, identified as Official Tax No. 3070318, to be used as a site for a multi-purpose
Stadium/Amphitheater facility.
The abovereferenced measure was adopted on its first reading by the Council of the City
of Roanoke at a regular meeting which was held on Monday, December 17, 2001, adopted
on its second reading on Tuesday, January 22, 2002, and will be in full force and effect ten
days following the date of adoption.
On behalf of the City of Roanoke, thank you for your generous donation.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
HSAgenda.02~January 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35691-012202.
AN ORDINANCE authorizing the City Manager's acceptance of a donation to the City of
Roanoke of a parcel of land identified as Official Tax No. 3070318, and expressing appreciation
to Calvin W. and Mary C. Powers and Theodore J. and Judy P. Sutton for the donation.
WHEREAS, the City of Roanoke is desirous of acquiring certain property as a site for a
multipurpose Stadium/Amphitheater facility and Calvin W. and Mary C. Powers and Theodore J.
and Judy P. Sutton have offered to transfer certain property, as a gift to the City of Roanoke.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is authorized to accept the gift of the parcel of land identified as
Official Tax No. 3070318 and to execute any documents necessary for transfer of the property to
the City.
2. The City's acceptance of the property bearing Official Tax No. 3070318, from Calvin
W. and Mary C. Powers and Theodore J. and Judy P. Sutton, is subject to the City being able to
obtain a satisfactory environment assessment of the property.
2. This Council expresses its appreciation to Calvin W. and Mary C. Powers and
Theodore J. and Judy P. Sutton for their generous donation of this property.
3. The City Clerk is directed to send an attested copy of this ordinance to Calvin W. and
Mary C. Powers and Theodore J. and Judy P. Sutton
ATTEST:
N:\CAPS\O RDINANCES\o-Powers donation 12-17-01 .wpd
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 25, 2002
File #24-32
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35730-012202 amending and reordaining §7-7,
Building code board of appeals created; composition, eliminating the exception of appeals
pursuant to the BOCA National Property Maintenance Code from the jurisdiction of the
building code board of appeals, and repealing §7-8, Property maintenance code board of
appeals; created; composition, Article II, Building Code, Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
H:~Agenda.02XJanuary 22, 2001 corresp.wpd
Darlene L. Burcham
January 24, 2002
Page 2
pc:
The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable'Jacqueline F. Ward Talevi,-Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
Rolanda A. Johnson, Assistant City Manager for Community Development
Evelyn S. Lander, Director, Department of Planning, Building and Development
Rose Mary Atkins, Secretary, Property Maintenance Code, Board of Appeals
Patti K. Hanes, Secretary, New Construction Code, Board of Appeals
H:XAgenda.02XJanuary 22, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 25, 2002
File #24-32
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Stanley G. Breakell, Chair
Property Maintenance Code, Board of Appeals
3256 AIlendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Breakell:
I am enclosing copy of Ordinance No. 35730-012202 amending and reordaining §7-7,
Building code board of appeals created; composition, eliminating the exception of appeals
pursuant to the BOCA National Property Maintenance Code from the jurisdiction of the
building code board of appeals, and repealing §7-8, Property maintenance code board of
appeals; created; composition, Article II, Building Code, Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Property Maintenance Code,
Board of Appeals, from November 10, 1986 to January 22, 2002. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was
issued by the Mayor on behalf of the Members Of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 25, 2002
File #24-32
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Grady P. Gregory, Jr., Member
Property Maintenance Code, Board of Appeals
1401 Brandon Avenue, S. W.
Roanoke, Virginia 240~15
Dear Mr. Gregory:
I am enclosing copy of Ordinance No. 35730-012202 amending and reordaining §7-7,
Building code board of appeals created; composition, eliminating the exception of appeals
pursuant to the BOCA National Property Maintenance Code from the jurisdiction of the
building code board of appeals, and repealing §7-8, Property maintenance code board of
appeals; created; composition, Article II, Building Code, Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Property Maintenance Code,
Board of Appeals, from November 10, 1986 to January 22, 2002. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was
issued by the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 25, 2002
File #24-32
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant DepuW City Clerk
John D. Fulton, Jr., Member
Property Maintenance Code, Board of Appeals
1201 Persinger Road, S. W.
Roanoke, Virginia 240'15
Dear Mr. Fulton:
I am enclosing copy of Ordinance No. 35730-012202 amending and reordaining §7-7,
Building code board of appeals created; composition, eliminating the exception of appeals
pursuant to the BOCA National Property Maintenance Code from the jurisdiction of the
building code board of appeals, and repealing §7-8, Property maintenance code board of
appeals; created; composition, Article II, Building Code, Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Property Maintenance Code,
Board of Appeals, from September 26, 1994 to January 22, 2002. Please find enclosed
a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which
was issued by the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 25, 2002
File #24-32
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Tommy L. Dowdy, Member
Property Maintenance Code, Board of Appeals
1348 Maple Avenue, S. W.
Roanoke, Virginia 240~16
Dear Mr. Dowdy:
I am enclosing copy of Ordinance No. 35730-012202 amending and reordaining §7-7,
Building code board of appeals created; composition, eliminating the exception of appeals
pursuant to the BOCA National Property Maintenance Code from the jurisdiction of the
building code board of appeals, and repealing §7-8, Property maintenance code board of
appeals; created; composition, Article II, Building Code, Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Property Maintenance Code,
Board of Appeals, from February 20, 1996 to January 22, 2002. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was
issued by the Mayor on behalf of the Members of the Roanoke City Council.
MFP:mh
Sincerely, C~M ~; ~~_j~4,~
Mary F. ,
City Clerk
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 25, 2002
File #24-32
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputs' City Clerk
Gary L. Blankenship, Member
Property Maintenance Code, Board of Appeals
1423 Brandon Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Blankenship:
I am enclosing copy of Ordinance No. 35730-012202 amending and reordaining §7-7,
Building code board of appeals created; composition, eliminating the exception of appeals
pursuant to the BOCA National Property Maintenance Code from the jurisdiction of the
building code board of appeals, and repealing §7-8, Property maintenance code board of
appeals; created; composition, Article II, Building Code, Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Property Maintenance Code,
Board of Appeals, from August 5, 1996 to January 22, 2002. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was
issued by the Mayor on behalf of the Members of the Roanoke City Council.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
bio. 35730-012202.
AN ORDINANCE amending and reordaining §7-7, Building code board of appeals
created; composition, eliminating the exception of appeals pursuant to the BOCA National
Property Maintenance Code from the jurisdiction of the building code board of appeals, and
repealing §7-8, Property_ maintenance code board of appeals; created; composition, Article
II, Building Code, Chapter 7, Building Regulations, of the Code of the City of Roanoke
(1979), as amended; and dispensing with the second reading of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke:
1. Section 7-7, Building code board of appeals created; composition, Article II,
Building Code, Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979),
as amended, is hereby amended and reordained to read and provide as follows:
§7-7. Building code board of appeals created; composition.
Pursuant to the building code, there is hereby created a building code
board of appeals, which shall consist of five (5) members and two (2)
alternates who shall be appointed by city council. The building code board of
appeals shall have jurisdiction to consider appeals pursuant to the building
code, as the same is amended from time to time by the State Board of Housing
and Community Development.
2. Section 7-8, Property_ maintenance code board of appeals created; composition,
of Article II, Building Code, Chapter 7, Building Regulations,, of the Code of the City of
Roanoke (1979), as amended, is hereby REPEALED.
N~\CAPS\0RDINANCES\o-~mend and repeal bldg code.wpd
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
N,\C~pS\ORDXI~I~CES\o-a~a~nd ~nd ~epe&l bldg code.*rpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 17,2002
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
On January 7, 2002, Council requested that the City Attorney be instructed to prepare a
measure discontinuing the Property Maintenance Code Board of Appeals, inasmuch as
requirements applicable to the Building Code Board of Appeals also apply to the Prcperty
Maintenance Code Board of Appeals.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
H :~Agecgla.02~P roper ty Maintenance Appeals Boa~l.wpd
IVED
CITY OF R~~!: ~.
OFFICE OF THE CITY ~~~r._
I T Pa, P T NT O 5 IION
DATE:
TO:
FROM:
January 11, 2002
Mary F. Parker, City Clerk
Steven J. Talevi, Assistant City Attorney
SUBJECT: Ordinance
Attached to this memorandum is an ordinance amending and reordaining §7-7,
Building code board of appeals created; composition, and repealing §7-7, Property_
maintenance code board of appeals; created; composition, Article II, Building Code,
Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended.
I assume that a letter to Council will need to be prepared by the Building Department.
SJT:s
Attachment
cc: William M. Hackworth, City Attorney
H:hMARY PARKER\M-MFP - Code Amend 1-22-02.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #67-137
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 22, 2002, Council Member Harris called attention to legislation introduced (House
Bill 460) by Delegate Morgan Griffith at the 2002 Session of the General Assembly which
would limit the use of 15 passenger vans for the transportation of youth; whereupon,
Council unanimously adopted a motion in support of the spirit and intent of House Bill 460.
You were requested to communicate the City's support to the City's legislative liaison,
Thomas Dick.
MFP:mh
Sincerely,
Mary F. ', CMC
City Olerk
H:XAgenda.02XJanuary 22, 2001 corresp.wpd
WILLIAM M. HACK'WORTH
CITY ATTOR.N~Y
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FAX: 540-853-1221
E-MAIL: ¢ityatty~ci.roanoke.va.us
January 23, 2002
ELIZABETH K. DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
CAROLYN H. FURROW
ASSISTANT CITY ATTORNEYS
The Honorable John S. Edwards
Member, Senate of Virginia
382 General Assembly Building
Richmond, Virginia 23219
The Honorable A. Victor Thomas
Member, House of Delegates
814 General Assembly Building
Richmond, Virginia 23219
The Honorable Clifton A. Woodmm, Ill
Member, House of Delegates
810 General Assembly Building:
Richmond, Virginia 23219
Dear John, Vic and Chip:
During its meeting on January 22, 2002, Roanoke City Council by motion directed me to
communicate to you its support in spirit and principle of HB 460, which, with certain exceptions,
would preclude the use of passenger vans for transporting public and private school pupils. Council
is very concerned for the safety of the City's school age children while being transported in vehicles
such as passenger vans, and desires to express its support for efforts to ensure their safety.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH:f
cc: The Honorable Mayor and Members of City Council
Darlene L. Burcham, City Manager
The Honorable H. Morgan Griffith, Member, House of Delegates
Thomas A. Dick, Legislative Liaison
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File ¢/:67-137
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 22, 2002, Council Member Harris requested that the City Manager report to
Council on the City's use of 15 passenger vans for transportation purposes.
Mary F. Parker, CMC
City Clerk
MFP:mh
H:~Agenda.02Uanuary 22, 2001 corresp.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #70
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 22, 2002,Council Member Hudson requested information on costs associated with
providing state of the art equipment for the City's new fire stations.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire/EMS Department
H:~Agenda.02XJanuary 22,2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy. City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
January 24, 2002
File #5-15-110-530
Harold F. Wallick
1843 Cranwell Drive
Vinton, Virginia 24179
Dear Mr. Wallick:
At a regular meeting of the Council of the City of Roanoke which was held on.Tuesday,
January 22, 2002, you were appointed as a member of the Towing Advisory Board of the
City of Roanoke, to fill the unexpired term of Sergeant C. A. Karr, resigned, ending
June 30, 2003.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:~Agenda.02Uanuary 22, 2001 corresp.wpd
Mr. Harold F. Wallick
January 24, 2002
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Towing Advisory
Board.
MFP:mh
Enclosures
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
Thomas A. Wood, Secretary, 'rowing Advisory Board, Woods Towing and
Recovery/Tanglewood Towing, 418 Washington Avenue, Vinton, Virginia 24179
Rolanda A. Johnson, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Stephanie M. Moon, Deputy City Clerk
H:~Agenda.02~January 22, 2001 corresp.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the twenty-second day of January, 2002, HAROLD F. WALLICK was
appointed as a member of the Towing Advisory Board to fill the unexpired term of Sergeant
C. A. Karr, resigned, ending June 30, 2003.
Given under my hand and the Seal of the City of Roanoke this twenty-fourth day of
January, 2002.
City Clerk
H:~Agenda.02~January 22,200 l corresp.wpd
BID FORM
Lease of air rights together with an easement for support columns located in Roanoke City
over a portion of Second Street, S.W.
Roanoke City Council
c/o City Clerk's Office
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(Firm Name)
Date: /?/'7~,)Z.-
Subrmtted by:~!_~'l~,l~h~,~ ~0t[
(Firm Name)
proposes and agrees, if this Bid ts accepted, to
enter into and be bound by the Lease of Air Space and Easement for Support Columns. A copy of such lease is on file
in the Office of the City Clerk.
Bid: one-time payment for rent as set forth in paragraph 2 of the Lease of Air Space and an Easement for Support
Columns _~'ff,,vt, B-.'~..*~ .K']¢(: .~.I,~I/~.D DOLLARS ($ g. SII:l )
!
Bid: term commencing on ,/y ,2002 andendingon ~/(,17~/ 2062.
State the complete firm name, exactly as it is recorded with the State Corporation Commission.
EXACT FIRM NAME:
By: C~ Z. W~'--
(Type Name)
DELIVERY ADDRESS:
MAILING ADDRESS:
CITY:
TELEPHONEt~ ~/. _e~!-- ~'L~
Title: '~4~A~
(~ype Title)
CODE
DIRECTIONS FOR MAILING BIDS: If bids are sent by mail, they shall be sent by certified mail, return receipt
requested.
Opaque envelopes-containing bids must be sealed, marked, and addressed as follows:
Roanoke City Council
cio City Clerk
Room 456, Mumcipal Building
215 Church Avenue, S.W.
Roanoke, Virgima 24011
Please label in large letters on the front and back of envelope:
"Bid of Lease of Air Rights and Easement for Support Columns not to be opened until Council meeting at 7:00
p.m. on January 22, 2002."
BID FORM
Lease of air rights together with an easement for support columns located in Roanoke City
over a portion of Second Street, S.W.
Date:
Roanoke City Council
c/o City Clerk's Office
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Submitted by:
(Finn Name)
proposes and agrees, if this Bid is accepted, to
(Firm Name)
enter into and be bound by the Lease of Air Space and Easement for Support Columns. A copy of such lease is on file
in the Office of the City Clerk.
Bid: one-time payment for rent as set forth in paragraph 2 of the Lease of Air Space and an Easement for Support
Columns DOLLARS ($___)
Bid: term commencing on ,2002 and ending on 2062.
State the complete firm name, exactly as it is recorded with the State Corporation Commission.
EXACT FIRM NAME:
By: Title:
(Type Name) (Type Title)
DELIVERY ADDRESS:
MAILING ADDRESS:
CITY: STATE: ZIP CODE
TELEPHONE ( ) FAX: ( )_
DIRECTIONS FOR MAILING BIDS: If bids are sent by mail, they shall be sent by certified mail, return receipt
requested.
Opaque envelopes-containing bids must be sealed, marked, and addressed as follows:
Roanoke City Council
c/o City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Please label in large letters on the front and back of envelope:
"Bid of Lease of Air Rights and Easement for Support Columns not to be opened until Council meeting at 7:00
p.m. on January 22, 2002."
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #227-373-481
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Chip A. Harris, Project Director
The Roanoke Times
201 West Campbell Avenue
Roanoke, Virginia 24010
Dear Ms. Burcham and Mr. Harris:
I am enclosing copy of Ordinance No. 35731-012202 authorizing a lease between the City
of Roanoke and Times World Corporation, for the lease of certain airspace over Second
Street, S. W., to provide sufficient area and space for the construction of a crosswalk in
connection with expansion of the facilities of The Roanoke Times, and an easement for the
location within the right-of-way of Second Street of support columns for the crosswalk to
be constructed, for a term of sixty years.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
HSAgenda.02~January 22, 2001 corresp.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35731-012202.
AN ORDINANCE authorizing a lease between the City of Roanoke and Times World
Corporation, for the lease of certain airspace over Second Street, S.W., to provide sufficient
area and space for the construction of a crosswalk in connection with the expansion of the
facilities of the Roanoke Times, and an easement for the location within the right-of-way of
Second Street of support columns for the crosswalk to be constructed, for a term of sixty (60)
years; and dispensing with the second reading of this ordinance.
WHEREAS, the City has, by advertisement published once a week for two
consecutive weeks in a paper of general circulation published in the City, publicly invited
bids for lease of certain air space over Second Street, S.W., and an easement for support
columns in the City for a term of sixty (60) years;
WHEREAS, one bid for the lease of such air space and easement for support columns
was received when bids were publicly opened at the Council meeting held on January 22,
2002; and
WHEREAS, the bid of Times World Corporation to lease such air space and easement
for support columns for a term of sixty (60) years commencing on February 1, 2002, or as
soon as all legal requirements have been met and ending on February 1, 2062, for a one-time
rental payment in the total amount of $8,500.00, and upon other terms and conditions set out
in the lease incorporated by reference in the bid, was publicly opened at the Council meeting
on January 22, 2002; and
WHEREAS, at such Council meeting, a public hearing was held at which all persons
were accorded a full and fair opportunity to comment with respect to the proposed lease of
such air rights and easement for support columns; and
WHEREAS, Council found the bid of Times World Corporation was the highest and
most responsive bid made to the City for such air space, and Council is desirous of accepting
this bid.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The Bid of Times World Corporation to lease certain airspace over Second
Street, S.W., and for an easement for support columns, in the City, such area being more
particularly described in the Bid of Times World Corporation, a copy of which is on file in
the Office of the City Clerk, for a term of sixty (60) years, commencing on February 1,2002,
or as soon as all legal requirements have been met, and ending on February 1, 2062, for a
one-time rental payment of $8,500.00, to be paid prior to April 1, 2002, and upon certain
terms and conditions set out in the lease and incorporated by reference and the Bid of Times
World Corporation is hereby ACCEPTED.
2. The City Manager is hereby authorized, for and on behalf of the City, to
execute a written lease agreement between the City and Times World Corporation for such
airspace and easement for support columns, such lease to be in form approved by the City
Attorney.
3. The City Clerk is directed to forward an attested copy of this ordinance
to Times World Corporation.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Lease of Air Rights and Easement for
Columns of Support Over Second
Street, S.W. Request of Times-World
Corporation
The Times-World Corporation, a subsidiary of Landmark Communications, Inc., (the Times)
has been publishing newspapers from its present location downtown since 1914. A major
expansion was completed in 1984. A new production facility will be constructed on property
across Second Street.
A crosswalk above Second Street between Campbell Avenue and Salem Avenue between
the existing building and the proposed expansion is needed to provide efficient access to the
new production facility.
The Times has requested a lease of the air rights, together with an easement for the location
of support columns (including the right to construct, maintain, repair, replace and remove)
within the right of way of Second Street, S.W., for the structure to be constructed within the
air rights hereby leased. See Attachment #1 for plat. The columns shall not obstruct
pedestrian passage on the public sidewalk. The proposed lease will be for a term of sixty (60)
years, which is the limit allowed by the Constitution of Virginia. The bid for license payment is
recommended to be a one-time fee of not less than $8,500.00. This value was established by
applying fifty percent of the value per square foot of surrounding properties to the 1,312.5 s.f.
footprint of the area to be leased.
The crosswalk will be one level, located within the defined airspace above Second Street, a
minimum of eighteen feet above the street and extending upward therefrom for a distance of
approximately twenty-four feet (see Attachments #2 and #3 for legal description of area).
Potential lease of air space and easement for columns of support for the crosswalk must be
advertised and the successful bidder will be required to reimburse the City for the full cost of
advertising. A public hearing is also required.
Staff recommends authorization of a lease of air rights and easement for this structure
including a provision for removal of the structure should the use terminate, the structure is
allowed to deteriorate unreasonably, or is damaged to the point that its owners do not wish to
repair it. The successful bidder must obtain a performance bond naming the City as the
obligee or insured party in the event lessee does not demolish or remove the structure as
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va.us
Honorable Mayor and Members of Council
January 22, 2002
Page 2
required in the lease. The initial amount of the bond shall be $250,000, and reviewed every
five years and adjusted as necessary by mutual agreement of the parties. The successful
bidder shall also be responsible for utilities, maintenance and lighting of the structure, and
installation and maintenance of any and all lighting which may be required under the structure
or on the structure in order to provide adequate lighting for that portion of the street which
would pass under the structure.
Indemnification and general liability insurance, bodily injury, and property damage liability
insurance coverage, with the City named as additional insured shall be provided by the
successful bidder, as specified in Attachment #4.
Recommendation:
Following a public hearing and opening of bids, authorize the execution of a lease for a term
of sixty (60) years for said air rights and easement for support columns to allow the
construction of a crosswalk eighteen feet above Second Street, S.W. and extending upward
therefrom for a distance of approximately twenty-four feet between Campbell and Salem
Avenues, S.W., for a one time consideration of not less than $8,500.00. The successful
bidder shall prepare all appropriate legal documents in a form approved by the City Attorney,
including provision for a performance bond to assure demolition of the structure if necessary,
and authorizing the award of such lease and easement to the successful bidder. The City
reserves the right to reject all bids.
Respectfully submitted,
City Manager
DLB/SEF/bls
Attachments
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Chip Harris, Roanoke Times
#CM01-00286
Attachment #1
Nt
1. THIS PLAT/S SUBJECT TO 8VFORMATiON #HICH MAY BE
DISCLOSED 8Y A 17TLE REPORT BY A UCENSLrD A17ORN£Y.
2. METES AND 80UNDS ~110N$ ~dOlff~l HEREON REPRESENT
A COMPOSITE 0~' OEED,~ PLA~J, C~CI.I~TED INr"OI~ATION,
AND FIELD TIES TO PROPERTY 80gNDARIE~ TO LOCATE THE
POSItiON OF THE EAS~ttENT IN RELATION TO THE 80UNDARIES.
THIS 5URI/EY DOES NOT RET'LECT A COMPLETE ANO ACCURATE
80UNDARY ,SURVEY OF' THE SUBJECT PROPERTIES.
Attachment #2
FRANK B. CALDWELL, 111, EE,, L.S.
-CWA
CALDWELL WHITE ASSOCIATES
ENGINEERS/SURVEYORS/PLANNERS
CORBIN L. WHITE, EE.
Description of Proposed Air Rights Lease
Second Street, S.W.
City of Roanoke, Virginia
That portion ofhareinaRer described plane lying within thc confines of thc right of way
of Second Street, S.W. as extended eighteen feet (lg') from the surface thereof, the said
plane being more particularly described as follows:
START/NG at the southwest comer of th~ intcxsectlon of Second Street, S.W.
and Salem Avenue, S.W., said point being the northeastern corner of Lot 7, Block 6 of
the City of Roanoke Official Survey, Sheet 1, Southwest; thence with the westerly right
of way of Second Street, S.W., and with the prolm'ty of Th~ Times-World Corporation
(City of Roanoke Tax Parcel 1010906) S 08"17'16" E, 14.57 feet to tbe POINT OF
BEGINNING; thenco leaving the Times-World Coqaoratlon Propm-y and west~ra fight
of way of Second Street, S.W. and creasing said right of way of Second Street, S.W.
N81°I4'43"E, 96.62 feet to a poim, said point being on the easterly right of way of
Second Street, S.W.; thence with th~ easterly right of way of Second Street, S.W. and the
property of The Times-World Corporation (City of Roanoke Tax Parcel 1011001)
S40°56'25'' W, 20.90 feet to a point; tbence continuing with tho east~ly right of way of
Second Street, S.W. S 03°59'48'W, 1.52 foot to a point; thoa~e leaving the eastern right
of way of Socond Street, S.W. and tho Tinm-World Corporation ptolemy, and o'o~$ing
said right of way of Second Street, S.W. S 81014'43" W, 80.46 feet to a point, said point
being on the westerly right of way of Socond Street, S.W.; th~n¢o with the westerly right
of way of Second Street, S.W. and with the property of The Timea-World Corporation
N08°17'16'' W, 15.00 feet to th~ POINT OF BEGINNING, said air space right of way
and easement being further described as that area contained between the horizontal planes
defined by elevation 937.50 feet on the bottom, and elevation 961.50 feet on the top.
4203 MELROSE AVENUE, tOOg, P.O. BOX 6260, ROANOKE, VA 24017-0260 (540) 366-3400 FAX (540) 366-8702
Attachment #3
' CWA
CAI.DWELL WHITE ASSOCIATES
I~NG 1N E £ R$/$ U RVEYOR SIP LAN N ERS
CORBIrN L.WHIT£, P.E.
Description of Easement for Bridge Support Columns
Second Strew, S.W.
City of Roanoke, Virginia
This easement is to provide the necessary structural support members for the
bridge within the right of way of Second Street, S.W.. Said area of easement being
STARTING at the southwest comer of thc intorsection of Second Street, S.W.
and Salem Avenue, S.W., saki point being the no~ con~r of Lot 7, Block 6 of
the City of RoaBok¢ ~ial Survey,. Sbe6't 1, So~; th~w,e with the we~rly tight
ofway of Sceond ~ S.W., and with tbe property ofThe Tim~-World Corporation
(City of Roanoke Tax Pimp! 1010906) S 08~17'16'' E, 14.57 fm't to the POINT OF
BEGINNINGi ~ leaving the Time. World Coqxa~tion Propet~y and ~~
of way of Second ~ S.W. and f011owing the nor~ limits of the above desca'ibed
air ri~oh~, e~s~mont N 81°14'43"E, 13A2 f~t to a point; thea~ loaving tl~ noz~erly
limits oftbe alive cl~s~n~ air rights emoment $00°08'52' E, 15.17 fo~t to a point, said
point lyin~ on tl~ sout~rly limits of the alx~ve &a~rib~d air-tight~ em~m~nt; then~
f~llowing the soutbefly ~ ofth~ above doscribe~ air t~ ~asom~nt. S 81°14'43" W,
11.27 fcet to a point, said point ~ on the west~'ly ~ of way of Second Stroet,
S.W.; thence with tbe w~torly fight of way of Sex:ond ~ $.W. and ~ the ptupe~y
of The Times-World Corporation N 08°17'16~ W, 15.00 fi~t to the POINT OF
BEGINNING.
4205 MELROSE AVENUE, ~ P.O. BOX 6260, ROANOKE, VA 24017-O260 (540) 366-34OO FAX (540) 366*8702
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
COMMERCIAL
ATTACHMENT #4
Owner shall obtain liability insurance coverage with respect to claims arising out of
the subject matter of this agreement. The amount of such insurance shall not be
less than:
B.
C.
D.
E.
General Aggregate $2,000,000
Products - Completed/Operations Aggregate $2,000,000
Personal and Advertising Injury $2,000,000
Each Occurrence $2,000,000
Above amounts may be met by umbrella form coverage in a minimum amount
of $2,000,000 aggregate; $2,000,000 each occurrence.
Owner shall name the City, its officers, agents, employees, and volunteers as
additional insured as its interests may appear on the above policy. Such coverage
shall not be canceled or materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to the Director of Utilities and
Operations of the City of Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers
and employees, from all claims for injuries or damages to persons or property that
may arise by reason of the encroachment over public right-of-way.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
Th e ~-~,t~ Times
........................... i.:lT¥ I::LERKS-O'FFI C~ ....... + -
'02 J 117 P6:27
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01824552 Times-World Prop.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. _~
Sworn and~subscribed,before me this 1~_ day
of Ja,~r~__~~W~ness_ __'P'i.-F--- ,M,~L~mY hand and official
s eal~~-~_~~ , Notary Public
My commission expires ~.J- ~
PUBLISHED ON: 01/08 01/15
TOTAL COST: 1,040.82
FILED ON: 01/17/02
Authorized
S i gna t u r e , _~__!_/_~___~ ~ ~ , Billing
PUBUC NOTICE AND
ADVERTISEMENT FOR BIDS
Lease of additional air rights,
toðer with an easement for
support columns, located in
Roanoke City over a portion of
Secend Street, S.W.
At the direction of the Roanoke
Cit! Council, notice is hereby
given fi)at the City of Roanoke, a
Virginia municipal corporation,
proposes to grant by ordinance
the additional air rights, and an
easement for support columns,
located in Roanoke City over a
po~tion of Second Street for a
term beginning as soon as all
legal requirements have been
met and ending on January 22,
2062, to provide sufficient area
and space for a crosswalk in
connection with the expansion of
the facilities of the Times-World
Corporation. Such area being
described as follows:
That portion of hereinafter
described property lying within
the confines of the right of*way
of Second Street, S.W., as
extended eighteen feet (~8')
from the surtace thereof, and
more *particularly descdbed as
follows:
STARTING at the southwest cor-
ner of the intersection of Second
Street, S.W. and Salem Avenue,
S.W., said point being the north-
eastern corner of Lot 7, Block 6,
of the City of Roanoke Official
Survey, Sheet 1, Southwest;
thence with the westerly right-of-
walt' of Second Street, S.W., and
with the propen'y of the Times-
World Corporation (City of
Roanoke Tax Parcel 1010906) S
0°B17'16" E, 14.57 feet to the
POINT OF BEGINNING; thence
leaving the Times-World Corpora*
tion Property and western right-
of-way of Second Street, S.W.
and crossing said right-of-way of
Second Street, S.W. N 81°
1443"E, 96.62 feet to a point,
said point being on the easterly
rjgi~t-of-way of Second Street,
S.W. and the property of the
Times-World Corporation (City of.
Roanoke Tax Pamel 1011001) S
40'56'25" W, 20.90 feet to a
point; ttmnce continuing with
the easterly right-of-way of Sec-
ond Street, S.W. SO3° 59'48~N,
1.52 feet to a point; thence leav-
ing the eastern right-of-way of
Second Street, S.W. and the
Times-World Corporation proper-
ty, and crossing said right-of-
way of Second Street, S.W. S
81'14'43" W, 80.46 feet to a
point, said point being on the
westerly right-of-way of Second
Street, S.W.; thence with the
westerly right-of- way of Second
Street, S.W. and with the prop-
erty of the Times-World Corpora-
tion N 08°17'16" W, 15.00 feet
to the POINT OF BEGINNING,
said air space right-of-way and
easement being further
described as that area contained
between the horizontal planes
defined by elevation 937.50 feet
on the bottom, and elevation
961.50 feet on the top;
TOGETHER with an easement for
the location (including the right
to *construct, maintain, repair,
tel:lace and remove) within the
right-of-way of Second Street,
S.W., of support columns for the
structure to be constructed
within the air rights hereby
leased, the exact location of the
columns to be defined by the
actual location of the columns as
aed when they are Installed,
pursuant to approval granted by
the Office of the City Engineer,
witqln the area being described
as follows:
STARTING at the southwest cor-
ner of the Intersection of Second
Street, S.W. and Salem Avenue,
S.W., said point being the north-
eastern corner of Lot 7, Block 6
of the City of Roanoke Official
Survey, Sheet 1, Southwest;
thence with the westerly
right-of-way of Second Street,
S.W., and the property of the
Times-World Corporation (City of
Roanoke Tax Parcel 1010906)
S08°17'16"E, 14.57 feet to the
POINT OF BEGINNING; thence
leaving the 1~mes-World Corpora-
tion property and western right-
of-way of Second Street, S.W.
and following the northerly limits
of the above described air rights
easement N81°14'43"E, 13.42
feet to a point; thence leaving
the northerly limits of the above
described air dghts easement
SOO°O8'52"E, 15.17 feet to a
point, said point lying on the
southerly limits of the above
described air-rights easement;
thence following the southerly
limits of the above described air
rights easement S81°14'43"W,
11.27 feet to a point, said point
being on the westerly right-of-way
of Second Street, S.W.; thence
with the westerly right-of*way of
Second Street, S.W. and with the
property of the Times-World Cor-
poration NOS°17'16"W, 15.00
feet to the POINT OF BEGINNING.
A copy of the full text of said
proposed ordinance is on file in
the Office of the City Clerk, Room
456, Municipal Building, 215
Church Avenue, S.W., Roanoke,
Virginia 24011.
Pursuant to the requirements of
§15.2-2100 (B) and 15.2-
2101(B) Code of Virginia (1950),
as amended, notice is hereby
given that the City Council of the
City of Roanoke will held a public
headng on the above matter at
its regular meeting to be held on
January 22, 2002, commencing
at 7:00 p.m., in the Council
Chambers, 4th Roor, Noel C. Tay-
lor Municipal Building, 215
Church Avenue, S.W., Roanoke,
Virginia, 24011. Further informa-
tion is available fi*om the Office
of the City Clerk for the City of
Roanoke at (540) 853-2541.
Citizens shall have the opportu-
nity to be heard and express their
opinions on said matter.
If you are a person with a disabil-
ity who needs accommodations
for this hearing, please contact
the City Clerk's Office at (540)
853-2541, before 12:00 noon on
Friday, January 18, 2002.
Any interested party is hereby
invited to'submit a written bid for
the air rights proposed to be
granted. Bids will be received in
the Office of the City Clerk until
4:30 p.m., local time, Tuesday,
January 22, 2002.
All bids so received will be held
by the City Clerk, unopened until
7:00 p.m. local times, on the
same date, at which time all bids
received will be delivered to the
Roanoke City Council Chamber,
Room 450, Municipal Building,
Roanoke, Virginia, and then pub-
licly opened and read aloud
before the Roanoke City Council.
The necessary bid documents,
including a proposed lease of
additional air space and bid form,
may be obtained from the City
Clerk's Office, on and after Mon-
day, January 7, 2002.
Within sixty days after the dead-
line for receipt of the bids, the
City of Roanoke may award a
lease of air space and easement
for support columns agreement
to the highest responsible and
responsive bidder who will pro-
vide the best combination of
value of proposed improvements
to the property and the rental fee
for privileges and rights to be
granted pursuant hereto.
The City of Roanoke expressly
reserves the right to reject any
and all bids, to waive any Infor-
mality or irregularity in the bids
received, and to accept the bid
which is deemed to be in the
best. interest of the City.
GIVEN under my hand this 2nd
day of January, 2002.
Mary F. Parker, City Clerk.
(1824552)
Services Representative
PUBLIC NOTICE AND ADVERTISEMENT FOR BIDS
Lease of additional air rights, together with an easement for support columns,
located in Roanoke City over a portion of Second Street, S.W.
At the direction of the Roanoke City Council, notice is hereby given that the City of
Roanoke, a Virginia municipal corporation, proposes to grant by ordinance the additional air rights,
and an easement for support columns, located in Roanoke City over a portion of Second Street for
a term beginning as soon as all legal'requirements have been met and ending on January 22, 2062,
to provide sufficient area and space for a crosswalk in connection with the expansion of the facilities
of the Times-World Corporation. Such area being described as follows:
That portion of hereinafter described property lying within the confines of the
right-of-way of Second Street, S.W., as extended eighteen feet (18') fi.om the surface
thereof, and more 12articularly described as follows:
STARTING at the southwest comer of the intersection of Second Street, S.W. and
Salem Avenue, S.W., said point being the northeastern comer of Lot 7, Block 6, of
the City of Roanoke Official Survey, Sheet 1, Southwest; thence with the westerly
right-of-way of Second Street, S.W., and with the property of the Times-World
Corporation (City of Roanoke Tax Parcel 1010906) S 08 o 17' 16" E, 14.57 feet to the
POINT OF BEGINNING; thence leaving the Times-World Corporation Property and
western right-of-way of Second Street, S.W. and crossing said right-of-way of
Second Street, S.W. N 81o 14'43"E, 96.62 feet to a point, said point being on the
easterly right-of-way of Second Street, S.W. and the property of the Times-World
Corporation (City of Roanoke Tax Parcel' 1011001) S 40056'25" W, 20.90 feet to a
point; thence continuing with the easterly right-of-way of Second Street, S.W.
S03o59'48'W, 1.52 feet to a point; thence leaving the eastern right-of-way of Second
Street, S.W. and the Times-World Corporation property, and crossing said right-of-
way of Second Street, S.W. S 81 o 14'43" W, 80.46 feet to a point, said point being on
the westerly right-of-way of Second Street, S.W.; thence with the westerly right-of-
way of Second Street, S.W. and with the property of the Times-World Corporation
N 08:-17'I.~W~'~., 15.00 feet to the POINT OF BEGINNING, said air space right-of-
way ~~ent being further described as that area contained between the
horizon~planes defined by elevation 937.50 feet on the bottom, and elevation
961.50 f~'~bn the top;
TOGETHER with an easement for the location (including the right to construct,
maintain, repair, replace and remove) within the right-of- way of Second Street,
S.W., of support columns for the structure to be constructed within the air rights
hereby leased, the exact location of the columns to be defined by the actual location
of the columns as and when they are installed, pursuant to approval granted by the
Office of the City Engineer, within the area being described as follows:
STARTING at the southwest comer of the intersection of Second Street, S.W. and
Salem Avenue, S.W., said point being the northeastern comer of Lot 7, Block 6 of
the City of Roanoke Official Survey, Sheet 1, Southwest; thence with the westerly
right-of-way of Second Street, S.W., and the property of the Times-World
Corporation (City of Roanoke Tax Parcel 1010906) S08o17'16"E, 14.57 feet to the
POINT OF BEGINNING; thence leaving the Times-World Corporation property and
western right-of-way of Second Street, S.W. and following the northerly limits of the
above described air fights easement N81o14'43"E, 13.42 feet to a point; thence
leaving the northerly limits of the above described air rights easement S00o08'52"E,
15.17 feet to a point, said pgint lying on the southerly limits of the above described
air-rights easement; thence following the southerly limits of the above described air
rights easement S81 o 14'43"W, 11.27 feet to a point, said point being on the westerly
right-of-way of Second Street, S.W.; thence with the westerly right-of-way of Second
Street, S.W. and with the property of the Times-World Corporation N08 o 17'16"W,
15.00 feet to the POINT OF.BEGINNING.
A copy of the full, text of said proposed ordinance is on file in the Office of the City
Clerk, Room 456, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011.
Pursuant to the requirements of §§ 15.2-2100 (B) and 15.2- 2101(B) Code of
Virginia (1950), as mended, notice is hereby given that the City Council of the City of
Roanoke will hold a public heating on the above matter at its regular meeting to be held on
January 22, 2002, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further
information is available fi.om the Office of the City Clerk for the City of Roanoke at (540)
853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Friday,
January 18, 2002.
Anz~f ..t ~.:~!~: ,patty.:.i's~hereby invited to submit a written bid for the air rights
proposedto ~ Bidswill be received in the Office of the City Clerk until 4:30 p.m.,
local time, T~$anuary 22, 2002.
All bids so received will be held by the City Clerk, unopened until 7:00 p.m. local
times, on the same date, at which time all bids received will be delivered to the Roanoke City
Council Chamber, Room 450, Municipal Building, Roanoke, Vir~nia, and then publicly
opened and read aloud before the Roanoke City Council.
The necessary bid documents, including a proposed lease of additional air space and
bid form, may be obtained fi.om the City Clerk's Office, on and after Monday, January 7,
2002.
Within sixty days after the deadline for receipt of the bids, the City of Roanoke may
award a lease of air space and easement for support columns agreement to the highest
responsible and-responsive bidder who will provide the best combination of value of
proposed improvements to the property and the rental fee for privileges and fights Io he
granted pursuant hereto.
The City of Roanoke expressly reserves the right to reject any and all bids, to waive
any informality or irregularity/n the bids received, and to accept the bid which is deemed to
be in the best interest of the City.
GIVEN under my hand this 2nd d~iy of January ,2002.
Mary F. Parker, City Clerk.
Note to Publisher:-
Please publish twice in The Roanoke Times on January 8, 2002 and January 15, 2002
Send Publisher's Affidavit to:
Mary F. Parker, City Clerlt-
456, Municipal Building>
215 Church'Avenue, S'.W.
Roanoke, Virginia 2401 !
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Mr. Timothy Sarver
P. O. Box 114781
Roanoke, Virginia 24022
Dear Mr. San/er:
I am enclosing copy of Ordinance No. 35732-012202 vacating, discontinuing and closing
that certain portion of an alley running in an easterly direction from 27th Street, N. W., for
a distance of approximately 53 feet, more or less, and lying between Official Tax Nos.
2410401 and 2410414.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc: Comachi Investments, L. C., cio Mike Ballard, P. O. Box 12058, Roanoke, Virginia
24022
Robert B. Manetta, Chair, City Planning Commission, 2831 Stephenson Avenue,
S. W., Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
HSAgenda.02kJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
bio. 35732-012202.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter; and
dispensing with the second reading of this ordinance.
WHEREAS, Timothy Sarver, filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (197'9), as amended, and after
having conducted a public hearing on the matter, has made' its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
January 22, 2002, after due and timely notice thereof as required by § 30-14, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
That certain alleyway running in an easterly direction from 27th Street, N.W.,
for a distance of approximately 53 feet, more or less, and lying between
parcels bearing Official Tax Nos. 2410401 and 2410414
be, and is hereby permanently vacated, discontinued and closed, and that all fight and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the fight-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public fight-of-way, together with the fight of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such fight to include the fight to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-descfibed public fight-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within
a period of six (6) months from the date of the adoption of this ordinance, then said ordinance
shall be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of § 12 of the City
Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
4
H:\ORDlNANCES\o-stclos-sarver 01-22-02 wpd
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
Januaw 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Timothy Sarver that an alleyway running in an
easterly direction from 27th Street, N.W., for a distance of
approximately 53 feet, more or less, and lying between
parcels bearing Official Tax Nos. 2410401 and 2410414, be
permanently vacated, discontinued and closed.
Planning Commission Action:
On December 20, 2001, the Planning Commission held a public hearing on the
proposed request. By a vote of 6-0 (Messrs. Butler, Campbell, Chrisman, Dowe, Hill
and Rife voting for the request and Mr. Manetta absent), the Commission recommended
approval of the proposed closure. No one spoke in opposition to the proposed request.
Background:
The alley proposed for closure is a paper alley that has never been developed. It lies
off of 27th Street, N.W. Johnson Avenue is on the northern end of the block. The
petitioner owns the parcel to the south, and Norfolk Southern owns the property south of
it, which includes the railroad tracks. The paper alley is only accessible from the
northern end of 27th Street, as the former 2500 and 2600 Blocks of Baker Avenue have
been vacated, and the paper alley is a dead end at its easternmost point.
The paper alley requested for closure is the remnant of an alley in Block 13,
Runnymede Corporation, Inc. Subdivision, which was closed by Ordinance No. 4765,
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
dated April 3,1936, and extended from the easternmost point of the paper alley to 25th
Street, N.W.
The petitioner owns both parcels that adjoin the alley, and wishes to vacate it to allow
for expansion of his business, Sarver Hydraulics. The alley and the petitioner's
properties are located within the City's Enterprise Zone One.
Planning Commission public hearing was held on December 20, 2001. Mr. Richard
Sarver, the petitioner, explained to the Commission that he wished to build a warehouse
to expand his business and that the proposed building would encroach on the paper
alley. Planning staff recommended approval of the request, advising that the paper
alley was of no service to the City, and that the request contributes to the goals of the
Comprehensive Plan.
Considerations:
All of the adjoining properties are zoned LM, Light Manufacturing. The uses of all of the
adjoining properties, and most of those in the vicinity, are of a commercial/industrial
nature.
American Electric Power has facilities located in the alley. Staff received comments
from Verizon, who expressed no objection to the request.
Due to the closure of the former alley, the closure of the 2500 and 2600 Blocks of Baker
Avenue, and the subsequent use of Official Tax No. 2410402, the paper alley is
inaccessible from its easternmost point and from the southern end of 27th Street. Due in
part to its current inaccessibility, closure of the paper alley will not have any discernible
impact on traffic in the area.
The Comprehensive Plan recommends the following:
Industrial Development: Underutilized and vacant industrial sites will be
evaluated and redevelopment encouraged. Local policies and incentives and
state economic incentives will strengthen the businesses and industries in the
enterprise zone and provide jobs.
City Council is authorized to sell this vacated portion of the right-of-way (alley), if it so
chooses. Section 15.2-2008 of the Virginia Code (1950), as amended, authorizes a City
to require an abutting property owner to purchase the vacated right-of-way as a
condition of the vacation. Under such an arrangement, the price may be no greater
than the property's fair market value or its contributory value to the abutting property,
whichever is greater, or the amount agreed to by the parties. Real Estate Valuation
quoted the valuation range for this 524 square foot portion of alley at $425 - $525,
based on a rate of $.80 - $1.00 per square foot.
2
Recommendation:
By a vote of 6-0, the Commission recommended approval of the petitioner's request,
contingent upon the following items:
The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said
plat shall combine all properties which would otherwise dispose of the
land within the right of way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right-of-way, including the right of ingress and egress.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation
to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the
same in the name of the City of Roanoke, Virginia, as Grantor, and in
the name of the petitioner, and the names of any other parties in
interest who may so request, as Grantees. The applicant shall pay
such fees and charges as are required by the Clerk to effect such
recordation.
Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance shall
be null and void with no further action by City Council being necessary.
Respectfully submitted,
D. Kent Chdsman, Chairman
Roanoke City Planning Commission
CC:
Darlene L. Burcham, City Manager
Roland Johnson, Assistant City Manager for Community Development
William M. Hackworth City Attorney
Steven J. Talevi, Assistant City Attorney
Petitioner
3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Application of Timothy Sarver
for vacation of Alley
MEMBERS OF COUNCIL:
)
)
)
)
APPLICATION FOR VACATING,
DISCONTINUING AND
CLOSING OF ALLEY
Timothy Sawer applies to have the remaining portion of the alley in Block 13,
Runnymede Corporation, Inc. Subdivision, in the City of Roanoke, Virginia, permanently
vacated, discontinued and closed, pursuant to Virginia Code Section 15.2-2006 and
Section 30-14, Code of the City Of Roanoke (1979), as amended. This alley is more
particularly described on the plat attached and as follows:
BEGINNING at a point on the east side of 27TH Street, NW, said point being S. 0°
55' W. 132.50 feet from the southeast intersection of Johnson Avenue, NW and
27TH Street, NW; thence leaving 27TH Street and with the north side of a 10 feet
wide alley S. 89° 05' E. 52.40 feet to a point at the easterly terminus of said alley;
thence S. 0° 55' W. 10.00 feet to a point; thence with the south side of said alley
N. 89° 05' W. 52.40 feet to a point on the east side of 27TH Street; thence with
the same N. 0° 55' E. 10.00 feet to the point of BEGINNING, containing 524
square feet and being the remaining portion of the alley in Block 13, Runnymede
Corp., Inc. Subdivision (City Engineer file #1680).
Timothy Sawer states that the grounds for this application are as follows:
1) The applicant is the owner of the two parcels of land adjacent to, and separated
by the unimproved alley. The applicant desires to use the property to be vacated
for the expansion of his business (Sawer Hydraulics).
2) The property to be vacated is unimproved and is the remaining part of the alley in
Block 13, Runnymede Corporation, Inc. Subdivision, the balance of said alley
having been previously vacated by ordinance no. 4765, dated April 3, 1936.
WHEREFORE, Timothy Sarver respectfully requests that the above-described alley
be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia
Code Section 15.2-2006 and Section 30-14, Code of the City of Roanoke (1979), as
amended.
Timothy Sarver
P.O. Box 11781
Roanoke, VA 24022
ph. 344-0799
,,~ctf~,lly submitted
Timothy Sarver da~ '
PROPERTY OF ~
TIMOTHY SARVER
D.B. 1726, PG. 20.31
TAX NO. 2410414
NEW TRACT A-1
MAP BK. 1, PAGE 1459
JOHNSON
AVENUE, N.W.
5o' R/w
S 89'05'
N 00'55' E
10.00'
52.40'
48.1'
SHED-~.
s 89'o~,' E
I "s9.-o5, w -
3 37,52" W --
NORFOLK SOu~_NERN
RAILRoAo COMPANY
. PROPERTY OF
TIMOTHY SARVER
D.B. 1582, PG. 1652
TAX NO. 2410401
LOT 1, BLOCK 15
RUNNYMEDE CORP., INC.
X X~
S 00'55' W
----1 0.00'
~-10' ALLEY TO BE VACATED
(AREA = 524 SQ. FT.)
_J
Un
z~
ozl~z
MAP MADE FOR
TIMOTHY SARVER
SHOEING A 10 FEET FIDE ALLEY IN BLOCK 13, RUNNYMEDE
CORP., INC. SUBDIVISION, PROPOSED TO BE VACATED
ROANOKE, VIRGINIA
SCALE: I -- 40'
OCTOBER 31. 2001
DA VID A. BESS, L.L.C.
LA ND SURVEYING
3100A ~ '~ CREEK RD
ADJACENT PROPERTY OWNERS
1) Timothy Sarver (tax nos. 2410401, 2410414)
P.O. Box 11781
Roanoke, VA 24022
2) Comachi Investments, L.C. (tax no. 2410402)
P.O. Box 12058 ¢/0 ~]2x~
Roanoke, VA 24022
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Ti~EIYED
...................................... Ct?¥ CLERK$~FF4¢g ........................
17
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01822480 NOTICE OF PUBLIC H
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State ~o/
Virginia.
Sworn and /subscribed k~efore me this
of Fa,~_~00~i~ess ~y hand an~-off~l-r~-------
s e a ~__~_~~~ ......... Notary Public
. '. / . ~ ~
my commzsszon expires o ~/- ~o ·
PUBLISHED ON: 01/04 01/11
TOTAL COST: 217.36
FILED ON: 01/17/02
Authorized ,~ ,~ ~~~
Signature: ' , Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The' Council of the City of Roanoke will hold a Public Heating on Tuesday,
January 22, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on
an application to permanently abandon, vacate, discontinue and close, to the extent the City
has any legal interest in said public tight-of-way, the following public tight-of-way:
That certain alleyway running in an easterly direction from 27th Street, N.W.,
for a distance of approximately 53 feet, more or less, and lying between
parcels bearing Official Tax Nos. 2410401 and 2410414.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear on
the above date and be heard on the question. If you are a person with a disability who needs
accommodations for this public heating, contact the City Clerk's Office, 853-2541, by
Thursday, January 17, 2002.
GIVEN under my hand this 2nd day of January ,2002.
~ Mary F. Parker, City Clerk.
Note to Publisher: Please publish twice in The Roanoke Times on Friday,
January 4, 2002, and again on Friday, January 11, 2002.
Send Publisher's.Affidavit and Bill to:
N:\CAPS~NOTICES~,LCIose-AIIey for T, Sarver- PH-01-22-02.wpd
Mary F. Parker, City Clerk
Noel C. Taylor Municipal Building
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 2401 I-I 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrka~ci.roanoke.va.us
Januaw 2,2002
File #514
STEPHANIE M. MOON
Deputy City Clerk
Mr. Timothy Sarver
P. O. Box 114781
Roanoke, Virginia 24022
Dear Mr. Sarver:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday,
January 22, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on your request to permanently vacate, discontinue and close that portion of an
alley running in an easterly direction from 27th Street, N. W., for a distance of
approximately 53 feet, more or less, and lying between Official Tax Nos. 2410401 and
2410414..
For your information, I am enclosing copy of a report of the City Planning Commission, a
notice of the public hearing and an Ordinance. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431.
It will be necessary for you, or your representative, to be present at the January 22
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerkaaci.roanoke.va.us
Januaw 2,2002
File #514
STEPHANIE M. MOON
Deputy City Clerk
Comachi Investments, L. C.
c/o Mike Ballard
P. O. Box 12058
Roanoke, Virginia 24022
Dear Mr. Ballard: .
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday,
January 22, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Timothy Sarver to permanently vacate, discontinue and close that
portion of an alley running in an easterly direction from 27th Street, N. W., for a distance
of approximately 53 feet, more or less, and lying between Official Tax Nos. 2410401 and
2410414.
If you would like to receive a copy of the report of the City Planning Commission, please
call the City Clerk's Office at 540-853-2541.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning, Building, and Development at 540-853-1730.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Legals Staff
<legals@roanoke.com
01/02/2002 12:23 PM
To: Michelle_Hopkins@ci.roanoke.va.us
cc:
Subject: <Martha Plank> Sarver Public Hearing Notice -Reply
thanks Michelle - this will run Jan. 4 & 11 - cost $217.36 ....
INOTICE OF PUBLIC HEARINGI
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on
Tuesday, January 22, 2002, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on an application to
permanently abandon, vacate, discontinue and close, to the extent the
City has any legal interest in said public right-of-way, the following
public right-of-way:
That certain alleyway running in an easterly direction from 27th
Street, N.W., for a distance of approximately 53 feet, more or less,
and lying between parcels bearing Official Tax Nos. 2410401 and
2410414.
A copy of this proposal is available for public inspection in the
Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building.
Ail parties in interest may appear on the above date and be
heard on the question. If you are a person with a disability who
needs accommodations for this public hearing, contact the City
Clerk's Office, 853-2541, by Thursday, January 17, 2002.
GIVEN under my hand this 2nd day of January, 2002.
IMary F. Parker,
ICity Clerk.
(1822480)
NOTICE OF PUBLIC HEARING BEFORE THE
ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Thursday,
December 20, 2001, at 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to
consider the following:
Request from Timothy Sarver that an alleyway running in an easterly direction from
27th Street, N.W., for a distance of approximately 53 feet, more or less, and lying
between parcels bearing Official Tax Nos. 2410401 and 2410414, be permanently
vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning
Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, December 4 and 11,2001
Please Bill:
David A. Bess, LLC
Land Surveying
3100A Peters Creek Road
Roanoke, VA 24019
(540) 989-8855
Please send affidavit of publication to:
Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
NOTICE OF PUBLIC HEARING BEFORE THE
ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Thursday,
December 20, 2001, at 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to
consider the following:
Determination of whether the location of the proposed Roanoke Academy of Math and
Science at 1122 19th Street, N.W., is substantially in accord with Vision 2001, the
City's comprehensive plan.
A copy of said application is available for review in the Department of Planning
Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, December 4 and 11,2001
Please Bill credit card and please send affidavit of publication to:
Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
PERTAINING TO THE CLOSURE REQUEST OF:
· 01 20 74:25
Timothy Sarver for an alleyway running in an easterly
direction from 27th Street, N.W., between Tax Nos. 2410401
and 2410414
)
) AFFIDAVIT
)
COMMONWEALTH OF VIRGINIA )
)
CITY OF ROANOKE )
TO-WIT:
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the
19th day of November, 2001, notices of a public hearing to be held on the 20th day of
December, 2001 ,on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name
Mailing Address
2410401 Applicant
2410414
2410402
Comachi Investments, LC
cio Mike Ballard
P O Box 12058
Roanoke, VA 24022
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 19th day of November, 2001 ,~) ~~'~'C~~) ·
Notary Public (J
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: {540) 853-1145
E-maih clerk~¢ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
October 31,2001
File #514
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Pursuant to Section 30-14, Procedure 'for altering or vacating City streets or alleys.; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on October 31,2001, from Timothy Sarver
requesting that the remaining portion of an alley in Block 13, Runnymede Corporation, Inc.
Subdivision, the balance of said alley having previously been vacated pursuant to
Ordinance No. 4765 adopted on April 3, 1936, be permanently vacated, discontinued and
closed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
D. Kent Chrisman
October 31, 2001
Page 2
pc~
The Honorable Mayor and Members of the Roanoke City Council
Timothy Sarver, P. O. Box 11781, Roanoke, Virginia 24022
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth,'City Attorney .:
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
IN RE:
Application of Timothy Sarver
for vacation of Alley
MEMBERS OF COUNCIL:
APPLICATION FOR VACATING,
~t ~IS~NUING AND
CLOSING OF ALLEY
Timothy Sarver applies to have the remaining portion of the alley in Block 13,
Runnymede Corporation, Inc. Subdivision, in the City of Roanoke, Virginia, permanently
vacated, discontinued and closed, pursuant to Virginia Code Section 15.2-2006 and
Section 30-14, Code of the City Of Roanoke (1979), as amended. This alley is more
particularly described on the plat attached and as follows:
BEGINNING at a point on the east side of 27TH Street, NW, said point being S. 0°
55' W. 132.50 feet from the southeast intersection of Johnson Avenue, NW and
27TH Street, NW; thence leaving 27TH Street and with the north side of a 10 feet
wide alley S. 89° 05' E. 52.40 feet to a point at the easterly terminus of said alley;
thence S. 0° 55' W. 10.00 feet to a point; thence with the south side of said alley
N. 89° 05' W. 52.40 feet to a point on the east side of 27TH Street; thence with
the same N. 0°55' E. 10.00 feet to the point of BEGINNING, containing 524
square feet and being the remaining portion of the alley in Block 13, Runnymede
Corp., Inc. Subdivision (City Engineer file #1680).
Timothy Sarver states that the grounds for this application are as follows:
1) The applicant is the owner of the two parcels of land adjacent to, and separated
by the unimproved alley. The applicant desires to use the property to be vacated
for the expansion of his business (Sarver Hydraulics).
2) The property to be vacated is unimproved and is the remaining part of the alley in
Block 13, Runnymede Corporation, Inc. Subdivision, the balance of said alley
having been previously vacated by ordinance no. 4765, dated April 3, 1936.
WHEREFORE, Timothy Sarver respectfully requests that the above-described alley
be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia
Code Section 15.2-2006 and Section 30-14, Code of the City of Roanoke (1979), as
amended.
Timothy Sarver
P.O. Box 11781
Roanoke, VA 24022
ph. 344-0799
Respect(fully submitted
Timothy Sarver date
Z
~Y
PROPERTY OF ~
TIMOTHY SARVER
D.B. 1726, PG. 20..31
TAX NO. 2410414
NEW TRACT A-1
MAP BK. 1, PAGE 1459
I,I
I,I
JOHNSON AVENUE,
50' R/W
S 89'05' E ~
N.W.
N 00'55' E
10.00'
52.40'
48.1'
-PROPERTY OF
TIMOTHY SARVER
D.B. 1582, PG. 1652
TAX NO. 2410401
LOT 1, BLOCK 15
RUNNYMEDE CORP., INC.
SHED-~. x
89'05' E
~ S 00'55' W
~////////////////j..---~ o. o o'
52.40' .,~
8~'05' W ~-10' ALLEY TO BE VACATED
(AREA = 524 SQ. FT.)
X.
25.9
MAP MADE FOR
ADJACENT PROPERTY OWNERS
1) Timothy Sarver (tax nos. 2410401, 2410414)
P.O. Box 11781
Roanoke, VA 24022
2) Comachi Investments, L.C. (tax no. 2410402)
P.O. Box 12058
Roanoke, VA 24022
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
January 24, 2002
File #379-441-537
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Whittington W.. Clement, Chair
Commonwealth Transportation Board
1401 East Broad Street
Richmond Virginia 23219
Ray D. Pethtel, Vice-Chair
Commonwealth Transportation Board
1401 East Board Street
Richmond, Virginia 23219
Gentlemen:
I am enclosing copy of Resolution No. 35734-012202 requesting that the Commonwealth
Transportation Board establish an enhancement project for the Roanoke Passenger
Station Renovation and O. Winston Link Museum.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
Kenneth H. King, Manager, Streets and Traffic
Robert B. Manetta, Chair, City Planning Commission, 2831 Stephenson Avenue,
S. W., Roanoke, Virginia 24016
Martha P. Franklin, Secretary, City Planning Commission
H:~kgenda.02~anuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35734-012202.
A RESOLUTION requesting that the Commonwealth Transportation Board establish
an enhancement project for Roanoke Passenger Station Renovation and O. Winston Link
Museum.
WHEREAS, in accordance with the Commonwealth Transportation Board's
construction allocationprocedures, it is necessary that a request by resolution be received
from the local government in order that the Virginia Department of Transportation program
an enhancement project in the City of Roanoke;
WHEREAS, the Council of the City of Roanoke supports the Roanoke Passenger
Station Renovation and O. Winston Link Museum.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby endorses and requests that the Commonwealth Transportation
Board establish a project for Roanoke Passenger Station Renovation and O. Winston Link
Museum., said project being more particularly described in the City Manager's letter dated
January 22, 2002, to City Council.
2. Pursuant to the Transportation Equity Act for the 2 l~t Century, the City hereby
agrees to pay a minimum of twenty percent (20%) of the total cost for planning and design,
right-of-way acquisition, and construction of this project, and that if the City subsequently
elects to cancel this project, the City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs expended by the
Department through the date the Department is notified of such cancellation, all of which is
set forth in the City Manager's letter dated January 22, 2002, to City Council.
3. The City Manager and the City Clerk are hereby authorized on behalf of the
City to execute and attest respectively, all necessary and appropriate agreements with the
Department providing for the programming of such project, said agreements to be in such
form as is approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this resolution to the
appropriate officials at the Commonwealth Transportation Board.
ATTEST:
City Clerk.
N:\CAPS\RESOLUTIONSXR-TEA-2 t-PassengerStationRenov, wlxt
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 24, 2002
File #379-441-537
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Whittington W. Clement, Chair
Commonwealth Transportation Board
1401 East Broad Street
Richmond Virginia 23:219
Ray D. Pethtel, Vice-Chair
Commonwealth Transportation Board
1401 East Board Street
Richmond, Virginia 23219
Gentlemen:
I am enclosing copy of Resolution No. 35733-012202 requesting that the Commonwealth
Transportation Board establish an enhancement project for the Roanoke River Greenway.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
Kenneth H. King, Manager, Streets and Traffic
Robert B. Marietta, Chair, City Planning Commission, 2831 Stephenson Avenue,
S. W., Roanoke, Virginia 24016
Martha P. Franklin, Secretary, City Planning Commission
Elizabeth Belcher, Greenway Coordinator, Roanoke Valley Greenway Commission,
P. O. 29800, Roanoke, Virginia 24018
H:~Agenda.02~January 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35733-012202.
A RESOLUTION requesting that the Commonwealth Transportation Board establish
an enhancement project for the Roanoke River Greenway.
WHEREAS, in accordance with the Commonwealth Transportation Board's
construction allocation procedures, it is necessary that a request by resolution be received
from the local government in order that the Virginia Department of Transportation program
an enhancement project in the City of Roanoke; and
WHEREAS, the Council of the City of Roanoke supports the construction of 18 miles
of the Roanoke River Greenway, a bicycle/pedestrian path along the Roanoke River, with 7
miles in Salem and Roanoke County and 11 miles in the City of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby endorses and requests that the Commonwealth Transportation
Board establish a project for the Roanoke River Greenway, said project being more
particularly described in the City Manager's letter dated January 22, 2002, to City Council.
2. Pursuant to the Transportation Equity Act for the 21 st Century, the City hereby
agrees to pay a minimum of twenty percent (20%) of the total cost for planning and design,
right-of-way acquisition, and construction of this project, and that if the City subsequently
elects to cancel this project, the City hereby agrees to reimburse the Virginia Department of
Transportation (the "Department") for the total amount of the costs expended by the
Department through the date the Department is notified of such cancellation, all of which is
set forth in the City Manager's letter dated January 22, 2002, to City Council.
3. The City Manager and the City Clerk are hereby authorized on behalf of the
City to execute and attest respectively, all necessary and appropriate agreements with the
Department providing for the programming of such project, said agreements to be in such
form as is approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this resolution to the
appropriate officials at the Commonwealth Transportation Board.
ATTEST:
City Clerk.
N:\CAPS\RESO LUTIONS~R-TEA-2 l-l~keGrecnway.wpd
Roanoke City Depadment of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
Januaw 22,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Projects for Transportation Equity Act for the 21st Century
(TEA 21)
Planning Commission Action:
By a vote of 4-0-2 (Messrs. Butler, Campbell, Hill and Rife voting in favor, Mr. Manetta
absent, and Messrs. Chrisman and Dowe abstaining), the Planning Commission voted
to endorse the two TEA 21 applications received. These two applications are for the
Roanoke River Greenway submitted by the Roanoke Valley Greenway Commission and
continued renovation of the Roanoke Passenger Station submitted by Center in the
Square.
Background:
Under Virginia's Transportation Enhancement Program, projects that increase the value
or worth of a transportation project or make it more aesthetically pleasing could qualify
for special funding. Each year the Commission is asked to make a formal
recommendation to City Council on projects submitted for funding.
For 2001, two enhancement projects were submitted for funding:
next phase of the Roanoke Passenger Station renovation and O. Winston Link
Museum project submitted by the Western Virginia Foundation for the Arts and
Sciences, operating as Center in the Square; and
(2) construction of 18 miles of the Roanoke River Greenway, a bicycle/pedestrian
path along the Roanoke River, with 7 miles in Salem and Roanoke County and
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
11 miles in Roanoke City, submitted by the Roanoke Valley Greenways
Commission, City of Roanoke, City of Salem and County of Roanoke.
The Commission met on December 20, 2001, and considered both applications. There
was a brief discussion on the future of passenger rail service in Roanoke. Michelle Witt
with Center in the Square and Liz Belcher with the Greenways Commission, were
present at the meeting to answer questions. Ms. Witt noted that she would clarify the
question pertaining to the future of passenger rail service in Roanoke prior to submittal
of the final application to VDOT.
There is a corresponding report from the City Manager on this matter that Council is to
consider in addition to the Planning Commission recommendation.
Recommended Action:
Planning Commission recommends that City Council endorse both project applications
for TEA-21 funding.
Respectfully submitted,
Melvin L. Hill, Temporary Chairman
Roanoke City Planning Commission
CC:
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Ken King, Manager of Streets and Traffic
NOTICE OF PUBLIC HEARING
BEFORE THE
ROANOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on Tuesday, January 22, 2002; at
7:00 p.m., Or as soon thereafter as the matter may be heard, in the City Council Chamber,
fourth floor of the Municipat Building, in order to consider previously received
applications for federal funds made available through the Transportation Equity Act for
the 21~ Century (TEA-21) for transportation enhancement projects in FY 2002- 2003.
Applicants must submit their project applications to the Virginia Department of
Transportation by JanUary 31, 2002, with formal endorsement of the jurisdiction in which
the project would be constructed.
More details of the TEA-21 program are available in the Streets & Traffic Division
office at 1802 Courtland Road, N.E., phone number 853-2686.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office (853-2541).
Given under my hand this 28th day of December, 2001
Mary Parker
clerk
Please publish in January 6 and January 13, 2002, editions of the Roanoke Times and in
.appropriate issue of ltte Roanoke Tdbune. Publish in display ad format, not legal ad.
Bill to: Kem~ettt H. King, Jr., P.E., Manager of Streets & Traffic
Public~ Service Center
1802 C~ Road, N.F_
Roanok~ Virginia 24012
Send Publisher!s Affidavit to: Mary F. Parker, City Clerk
Noel' C. Taylor Hunicipal Building
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
NOTICE OF PUBLIC HEARING
BEFORE THE
ROAHOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on
Tuesday, January 22, 2001; at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the City
Council Chamber, fourth floor of the Municipal Building,
in order to consider previously received applications for
federal funds made available through the Transportation
Equity Act for the 21st Century (TEA-21) for
transportation enhancement projects in FY 2002- 2003.
Applicants must submit their project applications to the
Virginia Department of Transportation by January 31,
2002, with formal endorsement of the jurisdiction in
which the project would be constructed.
More details of the TEA-21 program are available in the
Streets & Traffic Division ofhce at 1802 Courtland Road,
N.E., phone number 853-2686.
If you are a person with a disability who needs
accommodations for this public hearing, contact the City
Clerk's Office (853-2541).
Given under my hand this 28th day of December, 2001.
Mary F. Parker, City Clerk.
Attention: ~ra
THE ROANO~ TIMES Ad Proof
Publish Date/s: /,/4 ///3
FINAL Corrections Must Be In By: 5P~
Contact me directly with any
corrections or questions:
Phone: 777-6836 · Fax: 981-3204
EmaJl: edwnrdg@roanoke, com
or Emall Approval.
Fax
Customer Initiah
%-
Your Ad Designer is Ed Gloria
TOTRL P.01
-JOURNAL- .~,~z~.~,~,~ DATE JAN-04-2002 ~ TIME
09:38 ********
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IIOTiCE OF PUNIC liIAIIlIG
IlOAmll CITY mICIL
_The Roanoke .City Council will hots o ,, · L ._
· uesOay, January 22 2an',. -~ .~-"..-" ~ubl~c heating on
· "~' ,,,a~m, may oe nears, in the
Council Chamber, 'fourth floor of the Municipal BuJl~
In order to consider previous r
federal funao-....- ..... ~ eeeived
m,,,;,,, /2'." ':'auu.ava,aole through th~ r
r ¥ 2002- 2003.
must submit their project applications to the
rginla Department of Trans
~, w portation b
.._ ith formal end _ Y. January 31,
! me Pmjec! would &rs&~.l~d.the jurisdiction in
More details of the TEA-21 program are available in the
Streets & Traffic Division office at 18
N.E., phone number 853-2686. 02 Coudland Road,
If ,you are a person w/th a di '
· --,-,r, a ~-nce (853-2541) .... ,,,,u, ~;onmcl the city
Given under my hand this 28th day of December, 2001.
Mary F. Parker, City Clerk.
traced an Inter-
~yree, Shes said.
Worced sad has a
,ughter who Lives
15409@13171
t
P.~1/01
TOTAL P.O1
Office of the City Manager
January 22, 2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Su~e~:
Public Hearing On Transportation
Equity Act for the 21st Century
(TEA-21) Enhancement Projects
Background:
The Transportation Equity Act for the 21st Century (TEA-21) was signed into federal
law June 1998. This action reauthorized the federal surface transportation programs
for six (6) years, from fiscal year 1998 to 2003, replacing the Intermodal Surface
Transportation Efficiency Act (ISTE^). This law provides $215 billion in spending
authority for highways and transit, including $3 billion for transportation enhancement
projects.
TEA-21 requires state departments for transportation to set aside 10 percent of their
Surface Transportation Program (STP) allocation each year for transportation
enhancements. This includes activities such as facilities for pedestrians and bicyclists
(such as greenways) and rehabilitation of historic transportation buildings. The Virginia
Department of Transportation (VDOT) held a public meeting regarding the TE^-21
enhancement program in Salem on November 7, 2001, at which citizens and public
officials were able to ask questions and learn more about this program.
Considerations:
Any group or individual may initiate enhancement projects; however, City Council and
the Metropolitan Planning Organization must endorse the applications prior to submittal
to VDOT by the applicant on or before January 31, 2002. Two (2) enhancement project
applications have been received and are described in Attachment A (City of Roanoke)
and Attachment B (Western Virginia Foundation for the Arts & Sciences). The
Commonwealth Transportation Board approval of projects is expected to occur after
June, 2002. Planning Commission received these requests on December 20, 2001,
and has submitted a recommendation to City Council under separate cover.
Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va.us
Honorable Mayorand Members of Ci~ Council
Janua~ 22,2002
Page 2
City Council resolutions that would endorse these two (2) project applications also
require, according to VDOT, that the City of Roanoke agree to be liable for a minimum
of 20 percent of the total cost for planning and design, right-of-way and construction of
the project, and that, if the City subsequently elects to cancel a project, the City agrees
to reimburse VDOT for the total amount of the costs expended by VDOT through the
date of cancellation of that project. The project funding summaries, including the
proposed source of the local match, are described in Attachment C. An agreement to
be executed between the City and a project applicant will require the applicant to be
fully responsible for the matching funds as set forth in Attachment C and, if the project
is canceled, the agreement will also require the applicant to reimburse the City for all
amounts due VDOT.
Recommendation:
Endorse, by separate resolutions, the project applications which are summarized in
Attachments A and B, and agree to pay the respective percentages of the total cost for
each project (as described in Attachment C) and that, if the City elects to cancel the
project, the City would reimburse VDOT for the total amount of costs associated with
any work completed on either project through the date of cancellation notice. Also,
authorize the City Manager to execute, on behalf of the City, City/State Agreements for
project administration, subject to approval of project applications by VDOT, and
authorize the City Manager to execute, on behalf of the City, a legally binding
agreement with the Western Virginia Foundation for the Arts and Sciences (VVVFAS),
subject to its application being approved by VDOT, requiring the VVVFAS to be fully
responsible for its matching funds (as described in Attachment C) as well as all other
obligations undertaken by the City by virtue of the City/State Agreement.
Respectfully submitted,
City Manager
DLB/KHK/gpe
Attachments
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kenneth H. King Jr., P.E., Manager of Streets & Traffic
#CM02-00010
Attachment A
Roanoke River Greenway
Applicant - City of Roanoke
,Objective:
The City of Roanoke is requesting Transportation Enhancement Funds in the amount of
$4.4 million for the completion of the Roanoke River Greenway project.
Overview:
The Roanoke River Greenway will be the "backbone" of the Roanoke Valley greenway
network. This bicycle/pedestrian path will be the major west-east greenway and has
always been the priority greenway project for valley residents. The greenway will run
23 miles from Green Hill Park in Roanoke County, through Salem, Roanoke City, and
Vinton, to Explore Park.
Master plans for the 7-mile section from Green Hill Park through Salem and for the 11-
mile section through Roanoke City have been completed. In 2000 and 2001 the
Greenway Commission assisted Salem and Roanoke County in applying for
Enhancement funds to begin construction. The project was awarded $300,000 in 2000
and $269,000 in 2001. This year, with the master plan completed for the section in
Roanoke City, the Greenway Commission feels it is appropriate to file a joint, regional
application with funds targeted toward construction in Roanoke City.
In Roanoke City the greenway is included in Phase I of the flood reduction project, from
Wasena Park to the sewage treatment plant. Funding is committed on a 50/50 basis
through the Army Corps of Engineers and City funds dedicated to the project. The
greenway is not included in Phase II of the flood project at this time. Enhancement
funds, if awarded, would help to finance construction of the greenway upstream from
Wasena Park.
Grant Criteria Met:
As a regional project, the Roanoke River Greenway meets six of the twelve categories
under which a project may qualify, including:
1. Bicycle and pedestrian facilities;
2. Bicycle and pedestrian safety and educational activities;
3. Scenic easements and scenic or historic sites;
4. Landscaping and other scenic beautification, historic preservation; and
5. Mitigation of pollution due to highway run- off and wildlife protection.
In addition the greenway scores well under most of the evaluation criteria, particularly
relationship to surface transportation, inclusion in state/regional/local plans, community
involvement and support, accessibility, public/private venture, environmental benefits,
and impact on economy and tourism.
Cost:
This application includes regional costs for the greenway that are not currently financed
by another means. The application requests $4.4 million, to be matched by $1.49 million
in CIP funds, donations, and services. The first phase would be from Bridge Street to
Wasena Park, at an estimated cost of $1.18 million.
Attachment B - Western Virginia
Foundation for the Arts and Sciences
Roanoke Passenger Station Renovation & O. Winston Link Museum
Applicant - Western Virginia Foundation for the Arts and Sciences
Objective:
Western Virginia Foundation for the Arts and Sciences (WVFAS) is requesting Transportation
Enhancement funds in the amount of $1 million for the next phase of our Roanoke Passenger
Station Renovation and O. Winston Link Museum Project.
Overview:
The WVFAS received $488,000 from VDOT in the form of Transportation Enhancements funds for
fiscal year 2001-2002. These funds are being used for the renovation of a portion of the interior of
Roanoke ' s historic N&W Railway Passenger Station. This additional request continues this work
by accomplishing the following:
· Stabilization and restoration of the building's exterior facades, including stabilization of the
tile roof and concrete columns;
· Landscaping and gateway plantings;
· Lighting, parking facilities and signage;
· Installation of accessible features to comply with ADA requirements;
· Utility construction; and
· Other work exterior to and complementary to the historic structure.
Exterior site work and renovation are vital to returning the Station to its former grandeur as the
gateway to Roanoke and the region. Officials from surrounding businesses, such as the Hotel
Roanoke & Conference Center, have commented to WVFAS that they are pleased to learn of our
plans to renovate the historic Station. The Station is currently one of Roanoke's most visible
derelict structures. The parking lot in front of the Station has been donated to WVFAS by the City
of Roanoke for this project. The lot is in disrepair and beyond its useful life. Plans for the parking
area include the installation of decorative brick pavers, fountains, pedestrian seating, bike racks,
and bus and RV parking. The preliminary designs include features that mimic the designs of steam
rail stock.
The work included in the fiscal year 2001 - 2002 grant authorization and the items listed above will
be completed in March 2003, if this next phase of Transportation Enhancements funding is
approved. The renovation will be completed according to the National Park Service regulations for
historic preservation, because we are utilizing historic tax credits as part of our total fundraising
plan. Architectural and Engineering plans were completed using TEA-21 High Priority Funds.
Grant Criteria Met:
This Project relates to 7 of the 12 Transportation Enhancements Funding Categories:
1. Bicycle and Pedestrian Facilities;
2. Scenic Easements and Scenic or Historic Sites;
3. Scenic or Historic Highway Program;
4. Landscaping and Other Beautification;
5. Historic Preservation;
6. Rehabilitation and Operation of Historic Transportation Buildings, Structures or Facilities;
7. Establish Transportation Museums
Cost:
WVF^S is requesting funding through the Transportation Enhancements (TE) Program in the
amount of $1 million in federal funds, to be matched by $250,000 in local matching funds for a total
project cost of $1,250,000. This will help fund the exterior renovation and site work for Roanoke's
N&VV Railway Passenger Station.
Attachment C
Project Funding Summary
Federal Non-federal total Applicant's Proposed
Project TEA-21 by Applicant (%) Source of Funds
Applicant Funds (20% Minimum) (Local Match)
Requested
City of Roanoke $ 4,408,350 $1,493,150 City of Roanoke Capital
(25%) Improvement Program (CIP
total of $2,000,000 over the
next ten years) & Other Local
Contributions
Western Virginia $1,000,000 $ 250,000 City of Roanoke Capital
Foundation for (20%) Improvement Program (CIP
the Arts and total of $1,250,000 ~ $625,000
Sciences in both FY 2003 and FY 2004)
(WVFAS) and Other Local Contributions
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The ~~ Times
........................... CrTY CLERKS -ffF'FtCE +
CITY OF ROANOKE
MUNICIPAL BLDG ROOM 456
ROANOKE VA 24011
'02. J t17 P6:27
REFERENCE: 10154151
01821923 Public Hearing
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State c~f
Virginia.
Sworn and sub~cr__ibe/~be~re me this ~ 7 day
of Januar~Q~/~i~r~s my 21and an~ o~~1
seal~~/_~_~ , Notary Public
My c omm i s s i on exp i re s __~_~__~3_~_~_~2_~---
PUBLISHED ON: 01/06 01/13
TOTAL COST: 748.80
FILED ON: 01/17/02
~eprecnmm on ',Howd
McCutcheon's ~
comedy.
: He won three dayt:
for contributing to
RO~ Award-winning "$e~a:
program on PBS, on
Roanoke City' played the bow tie-:an
January · wearing Uncle Wally fr
as the '1992, the year he retir,
Chamber, ! "Uncle Wally was a
order to conside down-to-earth, endea
funds made gentleman,'' said Dane
Act for "Sesame Street', talen'
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life."
must st "He was the sweel
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2002, with formal ever worked with in a s~
which the project ~ Dom DeLuise, a longt
who cast McCutcheon ~
More details of the on his 1968 comedy-va
~treets & Traffic D "He was the best of the
N.E., phone numbe . McCutcheon's imp
and what he did with it
are a significant role in his s~
comedy actor.
Office (853 In the revival of C(
h !Depression-era "Anyth
~iven under my ~he played Moonface Ma
Enemy No.. 13, a gm
I~ised as a parson o
luxur~ !ruer'
Authorized
Signature:
, Billing Services Representative
NOTICE OF PUBLIC HEARING
BEFORE THE
ROANOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on Tuesday, January 22, 2002; at
7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber,
fourth floor of the Municipat Building, in order to consider previously received
applications for federal funds made available through the Transportation Equity Act for
the 21't Century (TEA-21) for transportation enhancement projects in FY 2002- 2003.
Applicants must submit their project applications to the Virginia Department of
Transportation by JanUary 31, 2002, with formal endorsement of the jurisdiction in which
the project would be constructed.
More details of the TEA-21 program are available in the Streets & Traffic Division
office at 1802 Courtland Road, N.E., phone number 853-2686.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office (853-2541).
Given under my hand this 28th day of December, 2001
Mary Parker
City Clerk
Please publish in January 6 and January 13, 2002, editions of the Roanoke Times and in
appropriate issue of the Roanoke Tdbune. Publish in display ad format, not legal ad.
Bill to: Kenneth H. King, Jr., P.E., Manager of Streets & Traffic
Public Works Service Center
1802 Courtlt,~i Road, N.F_
Roanoke~ Virginia 24012
Send Publisher!s Affidavit to: Mary F. Parker, City Clerk
Noel~ C. Taylor Municipal Building
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
az'Bi
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she believes New Year's DKy, the same day the
When the 8h'l supped on loose 13-year-old girl disappeared from
g/ri in Penn- gravel whil.e walking, toward her Pittsburgh home.
reporters, her father held her ilTtee is scheduled to appear
tlght~ arotmd the waist and said: before a federal magiatrate Mon-
"I've got yOU, a.nd I'm not goiz~ to day Ln VhT, iaia, Buchanan said.
let you go."
Neighbors waiting for the KelmerH~, mother,
girl's return had decoraZed about a son had aa attorney and otherwiae
dozea trees with yenow ribboaa, declined to comment Saturday.
ibralT
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t~rU~eye ~oanoke .Cily Council will h
, January 22, 2001; at To~ pubtJc hearing on
· as the matter .... :u~. p.m.., .or as soon
,c_o_un~l .Chamber,.fourth flc~Yof~e nearo., ,_n the C/fy
~sn~o_r_cl_,er. ro .consider previoush, r,,.-.:--M~unK:iP,al Buiiqing,
~_u.a..r.a~ Tu.n0s made available '~tr~,=~',-[ve,,?_a-PPlicagont~ f6r
.cqm~y Act for the 21s! ~"'-"-u-7 me.~r_ar~_$portafJon
,rartsponatlon enhancement pro~e~7~.y(~0/~:~lc~131or
must submit ~eir project I'
More details of the TEA-21 r r ·
..~tr_eets & Traffic Division ,,~.pf_og_.ra?__are avadable in the
~.a., phone number es3-2 , uo2 Court;and
· Road,
If .you are a person _w.'.l~,. a.. di.sabillty who needs
accommodations for this pUDnC nearing, contact the City
Clerks Office (853-2541).
Given under my hand this 28th day of December, 2001.
Mary F. Parker, City Clerk.
15409813171
P.01/01
]':lflf'Tl'31riql ~tTTT .,"l r'l'V 4c~,,'~, ,/~ .,.
TOTAL P.01
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #32-166-373-524
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35735-012202 authorizing extension of an existing
lease between the City of Roanoke and the General Services Administration of the United
States of America for the lease of certain space in the Commonwealth Building, located
at 210 Church Avenue, S. W., for a period of one year, and authorizing the City Manager
to execute the requisite lease extension agreement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: James D. Grisso, Director of Finance
Elizabeth A. Neu, Director of Economic Development
Dana D. Long, Chief, Billings and Collections
Lynnis B. Vernon, Facilities Management
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
H:'xAgenda.02XJanuary 22,2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35735-012202.
AN ORDINANCE authorizing the extension of an existing lease between the City of
Roanoke and the General Services Administration of the United States of America for the
lease of certain space in the Commonwealth Building, located at 210 Church Avenue, S.W.,
for a period of one year, authorizing the City Manager to execute the requisite lease extension
agreement, and dispensing with the second reading of this ordinance.
WHEREAS, by Ordinance No. 27529, dated May 6, 1985, City Council authorized
the appropriate City officials to enter into a lease agreement, dated Julyl 5, 1985, between the
United States of America, through the General Services Administration, for space in the
Commonwealth Building; and
WHEREAS, the General Services Administration of the United States of America is
interested in extending the current lease of this space, which expires January 31, 2002, for
one year, upon the same terms as the current lease.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and City Clerk are hereby authorized to execute and attest,
respectively, on behalf of the City, in form approved by the City Attorney, an lease extension
agreement for lease of certain space of City-owned property, known as the Commonwealth
Building, upon the same terms as the current lease, at $6.50 per square foot plus $3.93 per
square foot for operating costs (increased annually based on consumer price index) with an
annual rent amount of $129,549.50, as more particularly stated in the City Manager's letter
to City Council dated January 22, 2002.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
N \CAPS\ORDINANCES\O-Commonwealth Bldg Lease Ext-DLC-1-22-02 wpd
Office of the City Manager
January 22,2002
The Honorable Ralph K. Smith, Mayor
The Honorable William Carder, Vice Mayor
The Honorable William Bestpitch, Council Member
The Honorable Nelson Harris, Council Member
The Honorable Alvin Hudson, Council Member
The Honorable William White, Council Member
The Honorable Linda Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Lease of Commonwealth Building
The General Services Administration (GSA) leases the second floor of the Commonwealth Building
for use of the Federal Bankruptcy Court and affiliated offices. This lease will expire January 31,
2002. The GSA is interested in continuing the lease of this space. However, time constraints and
requirements mandated by Federal guidelines make it impossible to execute a new lease by
February 1, 2002. For this reason, the GSA requests that the City extend the current lease for one
year.
Currently, the GSA leases 12, 413 square feet, including the entire second floor and one office on
the first floor. The current lease rate is $6.50 per square foot plus $3.93 per square foot for
operating costs, with annual rent totaling $129,549.60. The renewal of this lease involves the
same square footage and base rate per square foot, with the rate for operating cost increasing
according to the Consumer Price Index for 1982 - 1984 = 100, as a condition of the current lease.
Recommendation:
Following the public hearing, authorize the City Manager to offer and execute an extension of the
existing lease between the City of Roanoke and the GSA, permitting a one year term to allow
appropriate time for the GSA and the City to negotiate terms and conditions for a new lease
agreement. This one-year renewal period will begin February 1, 2002, and end January 31, 2003.
At the end of this renewal, a new lease agreement between the City and GSA will be executed.
Respectfully submitted,
~L~Burc m
City Manager
DLB:slm
c: Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
William M. Hackworth, City ^ttorney
David Collins, Assistant City Attorney
Beth Neu, Director of Economic Development
Dana Long, Chief of Billings and Collections
Lynnis Vernon, Manager, Facilities Management
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591
CityWeb:www. ci.roanoke.va.us
(540) 853-2333
CM02-00013
FAX (540) 853-1138
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is dated January ,2002, by and between the CITY OF
ROANOKE, VIRGINIA, a municipal corporation organized under the laws of the Commonwealth
of Virginia ("Lessor") and the GENERAL SERVICES ADMINISTRATION OF THE UNITED
STATES OF AMERICA ("Lessee").
WHEREAS, the Lessor and Lessee entered into a Lease Agreement dated July 15, 1985,
("Lease Agreement") for the lease of the second floor and a portion of the first floor of the
Commonwealth Building as referred to therein for a term often years with one five year extension
upon expiration of the initial term of the Lease Agreement which was entered into by the parties and
which shall expire at midnight on January 31, 2002; and
WHEREAS, both parties desire to enter into a new lease agreement, and seek to extend the
terms of the existing Lease Agreement for a period of one year from the expiration of the renewal
term, in order to facilitate negotiation of the terms of the new proposed lease agreement.
NOW, THEREFORE, in consideration of the mutual promises contained herein and in the
original Lease Agreement, the Lessor and Lessee agree as follows:
SECTION 1: EXTENSION OF LEASE AGREEMENT
The Lessor and Lessee hereby acknowledge and agree that the existing Lease Agreement is
further extended for a period of one year from February 1, 2002, through January 30, 2003,
whereupon the said Lease Agreement will terminate and expire.
,SECTION 2: RENT
The rent for the additional one year extension of the Lease Agreement set forth in Section
1 above shall be the same as the rent was for the year 2001, and as adjusted by the Consumer Price
Index formula for 1982 - 1984 = 100. The rent for 2001 was ONE HUNDRED TWENTY NINE
THOUSAND, FIVE HUNDRED FORTY NINE AND 60/100 DOLLARS(S129,549.60) paid in
equal monthly installments of TEN THOUSAND, SEVEN HUNDRED NINETY FIVE AND
80/100 DOLLARS ($10,795.80). Rent payments shall commence and be due and owing on
February. ,2002.
SECTION 3: CONTINUATION OF TERMS ANI) CONI)ITION~c
All additional terms and conditions of the Lease Agreement dated July 15, 1985, subject to
any modifications by the parties, shall continue in full force and effect.
IN WITNESS WHEREOF, the parties hereto have signed this Lease Extension Agreement
by their authorized representatives.
ATTEST: CITY OF ROANOKE, VIRGINIA
By.
Mary F. Parker, City Clerk Darlene L. Bureham, City Manager
ATTEST:
(title)
GENERAL SERVICES ADMINISTRATION,
UNITED STATES OF AMERICA,
REAL ESTATE DIVISION, LEASING BRANCH
By
(title)
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke
...................................... ........................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
'02 JArl17 P~
REFERENCE: 80023382
01827306
Jan. 22 meeting
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
orn and subscribed before me this / 7~ day
~ Janu, a;r~ 2~.,~'~Ttness my hand and ~al
sea~~_~_._~~~ , Notary Public
My commission expires ..... ~_~L~~_-
PUBLISHED ON: 01/13
TOTAL COST: 120.54
FILED ON: 01/17/02
:27
Authorized ~~. ~~~
Signature: ...... Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to extend a lease of a portion of the City-owned property,
known as the CommonWealth Building, located at 210 Church Avenue, S.W., to the United States
Federal Government, General Services Administration, for a period of one year.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on January 22, 2002, commencing at
7:00 p.m., in the Council Chambers of the Noel C. Taylor Municipal Building, located at 215 Church
Avenue, S.W., Roanoke, Virginia 24011.
Citizens shall have the oppommity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, January 17, 2002.
GIVEN under my hand this 2nd. day of January
,2002.
Mary F. Parker, City Clerk.
Note to Publisher:-
Please publish once in The Roanoke Times on Sunday, January 13, 2002.
Send Publishers Afl'davit-and Bill to:
Mary [ Park~, City Clerk;
456 Municipal Building
215 Cttur~RAvenu~,
Roanok~,~Vir~nia 2401
N:XCAPSANOTIC~omVa-G ~.nm-alS~rv- PH-01-22-02.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 25, 2002
File #2-53-122
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Resolution No. 35736-012202 authorizing the City to issue general
obligation public improvement bonds of the City, in the principal amount of $830,000.00
for the purpose of providing funds to pay the costs of acquisition, construction and
equipping of a stadium/amphitheater; and amending Resolution No. 35636-110501 to
provide for the sale of the bonds authorized for issuance thereunder together with bonds
authorized for sale pursuant to such Resolution No. 35636-110501. The abovereferenced
Resolution No. 35736-012202 was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002.
Pursuant to provisions of Section 12 of Resolution No. 35736-012202, I am required to file
a certified copy with the Circuit Court of the City of Roanoke, Virginia, in accordance with
Section 15.2-2607, Code of Virginia, 1950, as amended.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
H:~Agenda.02XJanuary 22, 2001 corresp.wpd
The Honorable Arthur B. Crush,
January 25, 2002
Page 2
pc~
Donald G. Gurney, Esquire, Hawkins, Delafield and Wood, 67 Wall Street, New
York, New York 10005
George B. Pugh, Jr., BB&T Capital Markets, 151 Meeting Street, Suite 305,
Charleston, South Carolina 29401
Gary Ometer, BB&T Capital Markets, P. O. Box 1575, Richmond, Virginia
23218-1575
The Honorable David C. Anderson, City Treasurer
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Jesse A. Hall, Deputy Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda A. Johnson, Assistant City Manager for Community Development
Barry L. Key, Director, Management and Budget
H:XAgenda.02XJanuary 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of January, 2002.
No. 35736-012202.
A RESOLUTION AUTHORIZING THE ISSUANCE OF EIGHT
HUNDRED THIRTY THOUSAND DOLLARS ($830,000) PRINCIPAL
AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE,
VIRGINIA, IN THE FORM OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT BONDS OF SUCH CITY, FOR THE PURPOSE OF
PROVIDING FUNDS TO PAY A PORTION OF THE COSTS OF A PUBLIC
IMPROVEMENT PROJECT OF AND FOR SUCH CITY, CONSISTING OF
THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF A STADIUM/
AMPHITHEATER; FIXING THE FORM, DENOMINATION AND CERTAIN
OTHER DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF
SUCH BONDS; AUTHORIZING THE PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL
STATEMENT RELATING TO SUCH BONDS AND THE DISTRIBUTION
THEREOF AND THE EXECUTION OF A CERTIFICATE RELATING TO
SUCH OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION AND
DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE
RELATING TO SUCH BONDS; AUTHORIZING AND PROVIDING FOR
THE ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND
SALE OF SUCH BONDS; OTHERWISE PROVIDING WITH RESPECT TO
THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS AND NOTES;
AND AMENDING RESOLUTION NO. 35636-110501 TO PROVIDE FOR
THE SALE OF THE BONDS AUTHORIZED FOR ISSUANCE HEREUNDER
TOGETHER WITH BONDS AUTHORIZED FOR SALE PURSUANT TO
SUCH RESOLUTION NO. 35636-110501
WHEREAS, in the judgment of the Council (the "Council") of the City of Roanoke,
Virginia (the "City"), it is desirable to authorize the City to contract a debt and to authorize the
issuance of $830,000 principal amount of general obligations of the City, in the form of General
Obligation Public Improvement Bonds of the City, for the purpose of providing funds to pay a
portion of the costs of a public improvement project of and for the City, consisting of the acquisition,
construction and equipping a Stadium/Amphitheater and to authorize the issuance of a like principal
amount of General Obligation Public Improvement Bond Anticipation Notes in anticipation of the
issuance of such Bonds; and
WHEREAS, the Council desires to amend Resolution No. 35636-110501 adopted by
the Council on November 5, 2001 to authorize the sale of the Bonds authorized for issuance
hereunder together with Bonds authorized for sale pursuant to such Resolution No. 35636- 110501;
H:hMEASURES~r-bonds8 3 0stadium. 1
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950
(the same being the Public Finance Act of 1991), for the purpose of providing funds to pay a portion
of the costs of a public improvement project of and for the City, consisting of the acquisition,
construction and equipping of a Stadium/Amphitheater, the City is authorized to contract a debt and
to issue Eight Hundred Thirty Thousand Dollars ($830,000) principal amount of general obligation
bonds of the City to be designated and known as the "City of Roanoke, Virginia, General Obligation
Public Improvement Bonds" (referred to herein as the "Bonds").
(b) The Bonds shall be issued and sold in their entirety at one time, or from time
to time in part in series, as shall be determined by the Director of Finance. There shall be added to
the designation of the Bonds a series designation determined by the Director of Finance. The Bonds
shall be issued in fully registered form in the denomination of $5,000 each or any integral multiple
thereof. The Bonds of a given series shall be numbered from No. R-1 upwards in order of issuance.
The Bonds shall bear interest from their date payable on such date and semiannually thereafter as
shall be approved by subsequent resolution of this Council. The Bonds of each series shall be issued
in such aggregate principal amounts (not exceeding the aggregate principal amount specified in
Section 1 (a)); and shall mature on such dates and in such years (but in no event exceeding forty (40)
years from their date or dates), and in the principal amount in each such year, as shall be approved
by subsequent resolution of this Council. Interest on the Bonds shall be calculated on the basis of
a three hundred and sixty (360) day year comprised of twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) shall be subject to
redemption at the option of the City prior to their stated maturities, in whole or in part from time to
time on any date, in such order as may be determined by the City (except that if at any time less than
all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions
thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon
payment of such redemption prices (expressed as a percentage of the principal amount of the Bonds
to be redeemed), together with the interest accrued thereon to the date fixed for the redemption
thereof, as shall be approved by subsequent resolution of this Council.
(d) (i) If any Bond (or any portion of the principal amount thereof in installments
of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date,
number and maturity of such Bond, the date and place or places fixed for its redemption, the
premium, if any, payable upon such redemption, and if less than the entire principal amount of such
Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount
thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion
of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days
prior to the date fixed for redemption, by first class mail, postage prepaid to the registered owner
thereof at his address as it appears on the books of registry kept by the Registrar as of the close of
business on the forty-fifth (45th) day next preceding the date fixed for redemption. If notice of the
redemption of any Bond shall have been given as aforesaid, and payment of the principal amount
of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued
H:XM EASURESXr-bonds 830staclium. 1 2
interest and premium, if any, payable upon such redemption shall have been duly made or provided
for, interest thereon shall cease to accrue from and after the date so specified for the redemption
thereof.
(ii) So long as the Bonds are in book-entry only form, any notice of redemption shall
be given only to The Depository Trust Company, New York, New York ("DTC"), or to its nominee.
The City shall not be responsible for providing any beneficial owner of the Bonds any notice of
redemption.
SECTION 2. The full faith and credit of the City shall be and is irrevocably pledged
to the punctual payment of the principal of and premium, if any, and interest on the Bonds as the
same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, the
Council is authorized and required to levy and collect annually, at the same time and in the same
manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable property
within the City, over and above all other taxes, authorized or limited by law and without limitation
as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest
on the Bonds to the extent other funds of the City are not lawfully available and appropriated for
such purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by the
manual or facsimile signatures of the Mayor and City Treasurer and shall have a facsimile of the
corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City
Clerk.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds.
(c) The Director of Finance shall direct the Registrar to authenticate the Bonds
and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized signatory
of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the certificate
of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is
authenticated prior to the fa:st interest payment date, the certificate shall be dated as of the date of
the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one; (ii)
if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such
interest payment date; (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar
month next preceding an interest payment date and prior to such interest payment date, the certificate
shall be dated as of such interest payment date; and (iv) in all other instances the certificate shall be
dated as of the interest payment date next preceding the date upon which the Bond is authenticated.
In the event the Bonds of any series shall be dated as of a date other than the first day of a calendar
month or the dates on which interest is payable on such series are other than the first days of calendar
months, the provisions of this Section 3(c) with regard to the authentication of such Bonds and of
Section 8 with regard to the form of such Bonds shall be modified as the Director of Finance shall
determine to be necessary or appropriate.
H:LMEASURES~r-bonds830sladium. 1 3
(d) The execution and authentication of the Bonds in the manner set forth above
is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a) The principal of and premium, if any, on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at the office of the Registrar. Interest
on the Bonds shall be payable by check mailed by the Registrar to the registered owners of such
Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant
to this Section 4.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry for
the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for
such purpose the Registrar, under such reasonable regulations as it may prescribe, shall register,
exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the
Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City or
any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar for such series of
Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the
same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred upon
the books of registry by the person in whose name it is registered, in person or by his duly authorized
attorney, upon surrender of such Bond to the Registrar for cancellation, accompanied by a written
instrument of transfer duly executed by the registered owner in person or by his duly authorized
attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except that
the Registrar for such series of Bonds shall require the payment by the registered owner of the Bond
requesting such transfer or exchange of any tax or other govemmental charges required to be paid
with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4 shall be
cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond representing
each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee
of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody
of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made
in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof.
Purchasers will not receive physical delivery of certificates representing their interest in the Bonds
purchased.
H:WIEASURES~r-bonds8 3 0so. dium. 1 4
(ii) Principal, premium, if any, and interest payments on the Bonds will be made
by the Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will
in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial
owners of the Bonds. Transfers of principal, premium, if any, and interest payments to DTC
participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of
the Bonds by DTC participants will be the responsibility of such participants and other nominees of
such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book
entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect
participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons
acting through such participants or for transmitting payments to, communicating with, notifying, or
otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but
no such number shall constitute a part of the contract evidenced by the particular Bond upon which
it is printed; no liability shall attach to the City or any officer or agent thereof(including any paying
agent for the Bonds) by reason of such numbers or any use made thereof(including any use thereof
made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or
omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to
such numbers shall not constitute cause for failure or refusal by the successful bidder to accept
delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection
with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City;
provided, however, that the CUSIP Service Bureau charge for the assignment of such numbers shall
be the responsibility of the successful bidder for the Bonds.
(b) A copy of the final legal opinion with respect to the Bonds, with the name of
the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed
by a facsimile signature of that officer, to the effect that such copy is a true and complete copy
(except for letterhead and date) of the legal opinion which was dated as of the date of delivery of and
payment for the Bonds, may be printed on the Bonds.
SECTION 6. In the case of Bonds issued hereunder the interest on which is
contemplated to be excluded from gross income for purposes of federal income taxation, the City
covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal
Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout
the term of the Bonds.
SECTION 7. (a) The Bonds shall be sold at competitive sale, together with Bonds
authorized for sale pursuant to Resolution No. 35636-110501, as amended by Section 11 of this
Resolution, on such date or dates and at such price or prices as shall be determined by the Director
of Finance. The Director of Finance is hereby authorized to prepare or cause to be prepared a
Summary Notice of Sale of the Bonds and to cause such Summary Notice of Sale to be published
in The Bond Buyer, a financial journal published in the City of New York, New York, and to prepare
H:~M EASURES~r-bonds 8 3 0stadium. 1 5
or cause to be prepared and distributed a Preliminary Official Statement, a Detailed Notice of Sale
and an Official Bid Form relating to the Bonds. In preparing the Detailed Notice of Sale relating to
the Bonds, the Director of Finance is hereby authorized to provide that bids for the purchase of the
Bonds may be received by electronic bidding. The City Manager and the Director of Finance (i) are
hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of
each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate
principal amount of the Bonds of each series and the principal amount of the Bonds of each series
maturing in each year; and (ii) are hereby further authorized to receive bids for the purchase of the
Bonds of each series and, without further action of this Council, to accept the bids offering to
purchase the Bonds of each series at the lowest true interest cost to the City; provided, however, in
no event shall the true interest cost with respect to the Bonds of any series exceed eight percent
(8.00%). The City Manager and the Director of Finance are further authorized to fix the rates of
interest to be borne by the Bonds of each maturity of each series as specified in the bid accepted by
them in accordance with the immediately preceding sentence. The City Manager and the Director
of Finance are hereby authorized to determine the provisions relating to the redemption of the Bonds
set forth in Section 1 hereof upon the advice of the City's financial advisor; provided, however, in
no event shall any redemption premium payable by the City exceed three percent (3.00%). ·
(b) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially the
form of the Preliminary Official Statement relating to the Bonds, after the same has been completed
by the insertion of the maturities, interest rates and other details of the Bonds and by making such
other insertions, changes or corrections as the Mayor, based on the advice of the City's financial
advisors and legal counsel (including the City Attorney and Bond Counsel), deems necessary or
appropriate; and this Council hereby authorizes the Official Statement and the information contained
therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary
Official Statement is "deemed final" for purposes of Rule 15c2-12 promulgated by the Securities
and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12"). The
City Manager and the Director of Finance are hereby authorized and directed to execute on behalf
of the City and deliver to the purchasers a certificate in substantially the form to be included in the
Official Statement under the caption "Certificate Concerning Official Statement".
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements
of Paragraph (b)(5) of Rule 15c2-12 in such form as shall be approved by the City Manager and the
Director of Finance upon advice of counsel (including the City Attorney and Bond Counsel), such
approval to be conclusively evidenced by their execution thereof.
(d) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for
the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed.
SECTION 8. The Bonds, the certificate of authentication of the Registrar, and the
assignment endorsed on the Bonds, shall be substantially the following forms, respectively, to-wit:
H:~vIEASURES~'-bonds830stadium. 1 6
No.R- $
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
SERIES
MATURITY DATE:
INTEREST RATE:
DATE OF BOND:
CUSIP NO.:
REGISTERED OWNER:
PRINCIPAL SUM: DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and hereby
promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date
(specified above) (unless this Bond shall be subject to prior redemption and shall have been duly
called for previous redemption and payment of the redemption price duly made or provided for), the
Principal Sum (specified above), and to pay interest on such Principal Sum on
and semiannually on each and thereafter (each such date is hereinafter
referred to as an "interest payment date"), fi.om the date hereof or from the interest payment date next
preceding the date of authentication hereof to which interest shall have been paid, unless such date
of authentication is an interest payment date, in which case from such interest payment date, or
unless such date of authentication is within the period from the sixteenth (16th) day to the last day
of the calendar month next preceding the following interest payment date, in which case from such
following interest payment date, such interest to be paid until the maturity or redemption hereof at
the Interest Rate (specified above) per annum, by check mailed by the Paying Agent hereinafter
mentioned to the Registered Owner in whose name this Bond is registered upon the books of
registry, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the
calendar month next preceding each interest payment date. Interest on this Bond shall be calculated
on the basis ora three hundred and sixty (360) day year comprised of twelve (12) thirty (30) day
months.
The principal of and premium, if any, on this Bond are payable on presentation and
surrender hereof, at the office of ., as the Registrar and
Paying Agent, in the City of , Principal of and premium, if any, and
interest on this Bond are payable in any coin or currency of the United States of America which, on
the respective dates of payment thereof, shall be legal tender for public and private debts.
This Bond is one of a series of Bonds of like date, denomination and tenor except as
to number, interest rate and maturity, and is issued for the purpose of providing funds to pay a
H:~vl EASURES~r-bonds830stadium. 1 7
portion of the costs of a public improvement project of and for the City, under and pursuant to and
in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including
Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of
1991), and resolutions and other proceedings of the Council of the City duly adopted and taken
under the Public Finance Act of 1991.
The Bonds of the series of which this Bond is one (or portions thereof in installments
of $5,000) maturing on and after are subject to redemption at the option of the
City prior to their stated maturities, on or after in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any time
less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or
portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot),
upon payment of the following redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
redemption thereofi
Redemption Dates
(Both Dates Inclusive)
Redemption Prices
(Percentages of Principal Amount)
__, __ to __, __
, __ to __, __
, ~ and thereafter
[The Bonds of the series of which this Bond is one maturing on .... are
subject to mandatory sinking fund redemption on .... and on each
thereafter and to payment at maturity on ..... in the principal amounts in each year set forth
below, in the case of redemption with the particular Bond or Bonds or portions thereof to be
redeemed to be selected by lot, upon payment of the principal amount of the Bonds to be redeemed,
together with the interest accrued on the principal amount to be redeemed to the date fixed for the
redemption thereofi
Year
( ) Principal Amount
The City, as its option, may credit against such mandatory sinking fund redemption requirement the
principal amount of any Bonds maturing on .... which have been purchased and cancelled
by the City or which have been redeemed and not theretofore applied as a credit against such
mandatory sinking fund redemption requirement.]
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
H:kM EA SURESkr-bonds830stadium. 1 8
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire principal
amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the
principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal
amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than
thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the
Registered Owner hereof at his address as it appears on the books of registry kept by the Registrar
as of the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption.
If notice of the redemption of this Bond (or the portion of the principal amount hereof to be
redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or
the portion of the principal amount hereof to be redeemed) and of the accrued interest and premium,
if any, payable upon such redemption shall have been duly made or provided for, interest hereon
shall cease to accrue from and after the date so specified for the redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing, the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same series, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in writing,
on the books of registry kept by the Registrar for such purpose at the office of the Registrar but only
in the manner, subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender
hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and
of the same aggregate principal amount, series, interest rate and maturity as the Bond surrendered,
will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and premium, if any, and interest on this Bond as the same become due. In each
year while this Bond is outstanding and unpaid, the Council of the City is authorized and required
to levy and collect annually, at the same time and in the same manner as other taxes of the City are
assessed, levied and collected, a tax upon all taxable property within the City, over and above all
other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to
pay the principal of and premium, if any, and interest on this Bond to the extent other funds of the
City are not lawfully available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to exist,
happen or be performed precedent to and in the issuance of this Bond do exist, have happened and
have been performed in due time, form and manner as required by law, and that the amount of this
Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness
prescribed by the Constitution or statutes of the Commonwealth of Virginia or the Charter of the
City.
H:~MEASURES~r-bonds830s~adium. 1 9
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate seal
of the City to be imprinted hereon attested by the manual or facsimile signature of its City Clerk; and
this Bond to be dated as of the day of ,200_.
CITY OF ROANOKE, VIRGINIA
[SEAL]
Attest: Mayor
City Clerk
City Treasurer
proceedings.
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the
[
By:
within-mentioned
], as Registrar
Authorized Signatory
ASSIGNMENT
Date of Authentication:
FOR VALUED RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF TRANSFEREE
the within Bond and all fights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond on
the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
H:XMEASURESXr-bonds830sladium. 1 10
Signature Guaranteed
NOTICE: Signature(s) must be guaranteed by a
member firm of The New York Stock Exchange,
Inc. or a commercial bank or trust company.
(Signature of Registered Owner)
NOTICE: The signature above must correspond
with the name of the Registered Owner as it appears
on the front of this Bond in every particular, without
alteration or enlargement or any change whatsoever.
SECTION 9. General obligation public improvement bond anticipation notes (the "Notes")
are authorized for issuance and sale by the Director of Finance in anticipation of the issuance of the
general obligation bonds authorized for issuance herein. Such Notes shall be sold at competitive or
negotiated sale at such price or prices and on such other terms and conditions as shall be determined
by the Director of Finance. If such Notes are offered for competitive sale, a Detailed Notice of Sale
or Summary Notice of Sale shall be prepared, published and distributed in accordance with the
requirements of Section 7. There shall also be prepared and distributed a Preliminary Official
Statement and a final Official Statement relating to such Notes in such form as shall be approved by
the Director of Finance. The issuance and details of such Notes shall be governed by the provisions
of Section 15.2-2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia, 1950. The
provisions of Sections 2 and 6 shall apply to such Notes to the same extent the same apply to the
Bonds except, in the case of the provisions of Section 2, only to the extent such Notes are not paid
from the proceeds of the Bonds or from any other available funds. The sale of such Notes and the
form and other details thereof shall be approved, ratified and confirmed by subsequent resolution
of this Council. Bonds in anticipation of which such Notes are issued pursuant to this Section 9 may
be issued and sold in accordance with the provisions of this Resolution at any time within five (5)
years of the date of issuance of the first Notes issued in anticipation of such Bonds.
SECTION 10. The Council hereby authorizes the City to make expenditures for the
purpose for which the Bonds are to be issued in advance of the issuance and receipt of the proceeds
of the Bonds and to reimburse such expenditures from the proceeds of the Bonds. The adoption of
this Resolution shall be considered an "official intent" within the meaning of Treasury Regulation
Section 1.150-2 promulgated under the Internal Revenue Code of 1986.
SECTION 11. Resolution No. 35636-110501 adopted by the Council on November
5, 2001 is hereby amended to provide for the sale of the Bonds authorized for issuance hereunder
together with Bonds authorized for sale pursuant to Resolution No. 35636-110501 (provided that
H:kMEASURESh'-bonds830stadium. 1 1 1
the principal amount of Bonds authorized for issuance pursuant to Resolution No. 35373-060401
and authorized for sale pursuant to Resolution No. 35636-110501 for Civic Center Capital
Improvements shall be reduced from $3,000,000 to $2,170,000) such that the Bonds authorized for
sale under Resolution No. 35636-110501 and this Resolution shall be issued and sold for the
purposes and in the amounts set forth below:
Purpose Amount
Schools (Roanoke Academy for Math and Science) $ 4,600,000
Roanoke River Flood Reduction Project
Stadium/Amphitheater
Crystal Spring Water Filtration Plant
Parking Garage and Related Facilities
(Shenandoah Parking Garage)
Curb, Gutter and Sidewalk Improvements
Civic Center Capital Improvements
South Jefferson Redevelopment Area Project
Total
7,500,000
17,030,000
5,445,000
2,500,000
5,000,000
2,170,000
12,000,000
$56,245,000
SECTION 12. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of Roanoke,
Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950.
SECTION 13. All ordinances, resolutions and proceedings in conflict herewith are, to
the extent of such conflict, repealed.
ATTEST:
City Clerk.
H:WI EA SURES'a'-bond.s8 3 0stadium. 1 12
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Januaw 22,2002
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Subject:
Authorization for Issuance of $830,000 of Bonds for the
Stadium/Amphitheater and reducing Civic Center Bond
Issuance by $830,000.
Dear Mayor Smith and Council Members:
City Council has authorized the issuance of $56,245,000 of General Obligation Bonds to
fund the five year Capital Improvement Program, including $16,200,000 for the
Stadium/Amphitheater and $3,000,000 for improvements to the Civic Center. City Council
was advised on November 5, 2001, that the City's bond attorney had issued an opinion
that the bonds for the South Jefferson Redevelopment Area and the Civic Center met the
Internal Revenue Service' private activity tests and would be issued as taxable bonds. The
City recently received authority from the State of Virginia to issue $12,000,000 of tax
exempt Qualified Redevelopment Bonds (QRB's) to finance the South Jefferson project.
As stated at the news conference Friday, December 28, 2001, this will save the City at
least $2,000,000 in interest payments over the life of the bonds.
In addition to applying for and receiving the QRB's, we have also been working to develop
a strategy to finance the Civic Center improvements without having to issue taxable bonds.
It is allowable, within Internal Revenue Service guidelines, to spend a given percentage
of the total amount of the bonds on activities that would potentially benefit private
enterprise. The allowable amount relative to the 2002 bond issue totals $2,170,000, which
could be applied to the Civic Center project. Thus we would have to issue only $830,000
of taxable bonds to complete the $3,000,000 of Civic Center Improvements.
Honorable Mayor and Members
of City Council
January 22, 2002
In order to avoid issuing any taxable bonds, we propose the following solution. We have
designated approximately $1,800,000 in cash for the Stadium/Amphitheater project. The
remainder of the project will be funded from $16,200,000 of bonds to be included in the
2002 issue. Our recommendation is to increase the amount of bonds issued for the
Stadium/Amphitheater project by $830,000 and substitute a like amount of cash from this
project to complete the funding needed for the Civic Center project. Internally, accounting
wise, the Civic Center fund will still be responsible for $3,000,000 of debt, as originally
planned. This approach will allow us to achieve the total financing needed, without issuing
any taxable bonds, thus saving the City at least another $100,000 in interest costs over the
life of the bonds.
We recommend adoption of the accompanying resolution authorizing issuance of an
additional $830,000 in general obligation bonds forthe Stadium/Amphitheater and reducing
the $3,000,000 of bonds previously authorized for Civic Center improvements by
$830,000. The total bond issue will remain the same at $56,245,000.
We would be pleased to answer any questions.
Respectfully submitted,
Director of Finance
C~
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Deputy Finance Director
Don Gurney, Hawkins, Delafield and Wood
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roan~d~l~es
............................... i~4TY {{£aK$-0EEICE-- + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
'02 J/ t17 P6:27
REFERENCE: 80023382
01824310 Jan. 22 Mtg bonds
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and~ubsc~bed~efore me this Z Z_~- day
of Janu~F 2~/ ~nessfmy hand and official
seal~_~,__~J~~ , Notary Public
My commission expires ..... ~_L--~3_C~-~_ ..........
PUBLISHED ON: 01/08 01/15
TOTAL COST: 275.88
FILED ON: 01/17/02
NOllCE IS HEREBY GIVEN,
PUrSuant to Section 15.2-
2606A of ttm Code of Wr~ln.
ia, 1950, ~at the Council of
t~e ~ of Roanoke, Virginia
~_.., "cay-), v~, hu~ a ;ub.c
.mmn~ o~ Toa~/,
22, 2002, ~ ?:00
4~ floor, No~ ¢. Tm~r Murat:
ipa4 Building, 215 Church Av~.
noa, S.W., Roanoke, VIr~nm
24011, with re~oect to Ule pro.
ofa re~c~ut~n aut~x~n~ the
~ to coat,act a detx and
to i~ue ~merm cd0#ga~on
ImUOe note~ of ttm
GIty) in me ~ne~m~ ameu~
equlpplnl of a
Prs~m~t t~ v~ on ~e pm.
Thu fu~ text (N' ~ propoamd
Building, Room 45~, 215
._C~. Av..u., S.W.,
at (540) 883;2541, befo~
aly 17, 2002.
Authorized /"~ ,~
s gna t
, Billing Services Representative
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public
hearing on Tuesday, January 22, 2002, at 7:00 P.M., local time, in the Council Chambers, 4~
Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011,
with respect to the proposed adoption by the Council of a resolution authorizing the City to
contract a debt and to issue general obligation public improvement bonds of the City (and in
anticipation of the issuance thereof general obligation public improvement bond anticipation notes
of the City) in the principal amount of $830,000 for the purpose of providing funds to pay a
portion of the costs of a public improvement project of and for the City, consisting of the
acquisition, construction and equipping of a new Stadium/Amphitheater.
The memb?s of public are invited to attend the public hearing and to appear and
present their views on the proposed resolution.
The full text of the proposed resolution is on file in the office of the City Cleric,
Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011,
If you are a person with a disability who needs accommodations for this heating,
please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday,
January 17, 2002.
GIVEN under my hand this 2nd day of January
Mary F. Parker, City Clerk
Note to Publisher~_
Please publ/Sl~.6nc~ h~-Thc Roanoke Times on Tuesday, January 8, 2002, and Tuesday,
hnuary 15, 200~--~
Please send Publisher's Affidavit and Bill
Nary F. Parker, City Clerk
Noel C. Taylor Hunicipal Buildin$
215 Church Avenue, S. W., Room 456
Roanoke, Virtinia 24011-1536
384797.1 024330 NTC
Legals Staff
<legals@roanoke.com
01/04/2002 02:38 PM
To: Michelle_Hopkins@ci.roanoke.va.us
cc:
Subject: <Martha Plank> General Obligation Bond Public Heam~ -Repll¥
Hi Michelle it's me again. This ad runs Jan. 8 & 15 cost $275.88.
Have a wonderful weekend ..... martha
INOTICE OF PUBLIC HEARINGI
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the
Code of Virginia, 1950, that the Council of the City of Roanoke,
Virginia (the "City"), will hold a public hearing on Tuesday,
January 22, 2002, at 7:00 P.M., local time, in the Council
Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed
adoption by the Council of a resolution authorizing the City to
contract a debt and to issue general obligation public
improvement bonds of the City (and in anticipation of the issuance
thereof general obligation public improvement bond anticipation notes
of the City) in the principal amount of $830,000 for the purpose of
providing funds to pay a portion of the costs of a public
improvement project of and for the City, consisting of the
acquisition, construction and equipping of a new
Stadium/Amphitheater.
The members of public are invited to attend the public hearing
and to appear and present their views on the proposed resolution.
The full text of the proposed resolution is on file in the office of
the City Clerk, Municipal Building, Room 456, 215 Church Avenue,
S.W., Roanoke, Virginia 24011.
If you are a person with a disability who needs accommodations
for this hearing, please contact the City Clerk's Office at (540)
853-2541, before 12:00 noon on Thursday, January 17, 2002.
GIVEN under my hand this 2nd day of January, 2002.
IMary F. Parker, City Clerk
(1824310)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 24, 2002
File #2-166-237
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35737-012202 authorizing acquisition of certain
flood-prone property located in Garden City from surplus local matching funds remaining
after closure of the Federal Emergency Management Agency's (FEMA) Hazard Mitigation
Program grant; upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, January 22, 2002, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
James D. GriSso, Director of Finance
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:~Agenda.02~January 22, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of January, 2002.
No. 35737-012202.
AN ORDINANCE authorizing the execution of a subdivision plat and the conveyance of
City-owned property in connection with the acquisition of property for the Roanoke River Flood
Reduction Project, upon certain terms and conditions; and dispensing with the second reading of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to execute the necessary documents, upon
form approved by the City Attorney, subdividing City-owned property identified by Tax Map Nos.
4030602 and 4030604 and thereafter conveying such property to the adjacent property owners as part
of the consideration for property to be acquired in connection with the Roanoke River Flood
Reduction project, and as further described in the City Manager's letter to Council dated January 22,
2002.
2. The above conveyance shall be conditioned upon the parcels being combined with
the adjacent property owners' lots and a new plat doing so being placed to record.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Office of the City Manager
January 22,2002
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Subject:
Roanoke River Flood Reduction Project -
Subdivision and Conveyance of Property
Rights
Dear Mayor Smith and Members of City Council:
The Roanoke River Flood Reduction Project was proposed by the Corps of Engineers in 1984, and
approved by a voter referendum on April 11, 1989. As part of the Local Cooperation Agreement
between the City and the Corps for design and construction, the City is required to acquire all
necessary property rights.
Negotiations with three property owners on Piedmont Street have led to a proposal to subdivide two
City-owned parcels identified by Tax Nos. 4030602 & 4030604, so that portions may be conveyed to
each of the adjoining property owners as part of the consideration for the property that we are
acquiring. The remaining lot residuals have no real value to the City but enhance the adjoining owners'
properties. See Attachments #1 and #2 for plats.
Recommended Action(s):
Following a public hearing, authorize the City Manager to execute the subdivision plat and
appropriate documents to convey the subject property to the adjoining property owners, as part of
the consideration for property to be acquired from three property owners as part of the Flood
Reduction Project, on documents to be approved as to form by the City Attorney.
Respectfully submitted,
City Manager
DLB/SEF
Attachments
c: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
#CM01-00290
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
ATTACHMENT #1
LOT 2,*
PRO,P[RTY OF
T. MARION &
VIRGINIA A.. ~IITH
TAX NO: 403-060..3
D.B 1492,. PG. 1862
RIVF_.RVIEW BOULEVARD, S.E.
~?.5' WOE
(N 40'27' E')
N 3g~'"~,54' [ 50.04'
' 'o' 25,o2"1
~ 25.02' '.~.
· UTIUTY LOT
0.060 AC,
· I
I
BUILDABLE BUILDABLE
LOT 2SA LOT2~
0.051 AC. 0.051
· 2500' . ., 2500'
RETAINED
LOT
D.B. 1521,
385g'18" [)
466. PG, 160
To F~E CONVEYED.
To ~MITH ...-.----To 1SE ConVEYED
®
(5 43'00' w,~
ATTACHMENT #2
COT 20
PROI~RTY OF
GEORGE RAY
TAX NO.
D.B. 17~4, PG. 1012
Z
To I~E
S.E.
WALNUT AVE.. ~E.
v
CITY OF i2.,OA~oKE
LOT 25
UT!UTY LOT
· _. & ,., ~T~ ~
_ . .¢ .~-~"..~ . ... ~. ~ m. ,,~-o~
25.00' 25.00'
(s ~'oo' ~
'To ~)E CoI,JVEYED
To SMITH
PIEDMONT STREET, S.E.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanok~ Ti~E~EIYED
...................................... f,~¥ CE~RKS-O'F+'~GE ........................
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
'02 J 17 Pt
REFERENCE: 80023382
01827320 Piedmont St.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. s ....~
Sworn and subscribe~before me thi
of Ja~ ~~ ~ness~ my hand an~ ~-ra la d
Y
sea~__~L~_~ , Notary Public
My commission expires ..... ~_~~_~_ ....... .
PUBLISHED ON: 01/13
TOTAL COST: 137.76
FILED ON: 01/17/02
:27
the CI~ o~ ROllnoki ~
of ~ pm~my,
fled as Oflld|ll Tax NOI.
4030e02 Ind 40~e04,
,la vmmnt kl4i __IpecaC___ o~
the Roanoke R~r Flood
~ ~.2-~(B) ~ ~,
~e ~ ~ (1~), ~
amfld~, noU~ is
A~, ~.W., ~, ~-
~ ~ (~) ~-2~[.
C~I~~.
a~l~ ~ ~ ~
(~) ~-2~ ~
2~2.
G~ u~ ~ ~ ~ 2~
Authorized
Signature: ....
Billing Services
Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey by exchange portions of City-owned property,
identified as Official Tax Nos. 4030602 and 4030604, which are vacant lots located on Piedmont
Street, to adjoining property owners for necessary property fights the City is acquiring in connection
with the Roanoke River Flood Reduction Project.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on January 22, 2002, commencing at
7:00 p.m., in the Council Chambers of the Noel C. Taylor Municipal Building, located at 215 Church
Avenue, S.W., Roanoke, Virginia 24011. Further information is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a persor~ with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (540) 853-243 l; before 12:00 noon on Thursday, January 17, 2002.
GIVEN under my hand this 2n4 day of January ,2002.
Mary F. Parker, City Clerk.
Note to Publisher:
Please pubhsh once in The Roanoke Times on Sunday, January 13, 2002.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
Room 456, Municipal, Building
215 Church-Avenue,, S.~_
Roanoke~r~V~rginia 2401 ~
Legals Staff
<legals~roanoke.com
01/10/2002 03:59 PM
To: Michelle_Hopkins@ci,roanoke.va.us
cc:
Subject: <Martha Plank> Roanoke River Flood Reduction Public Hearing
-Reply
Michelle, here is the other one.., have a nice evening.., martha
Runs Sunday - cost $137.76
INOTICE OF PUBLIC HEARINGI
The City of Roanoke proposes to convey by exchange portions of City-owned
property, identified as Official Tax Nos. 4030602 and 4030604, which are
vacant lots located on Piedmont Street, to adjoining property owners for
necessary property rights the City is acquiring in connection with the Roanoke
River Flood Reduction Project.
Pursuant to the requirements of §15.2-1800(B) and 1813, Code of Virginia
(1950), as amended, notice is hereby given that the City Council of the City
of Roanoke will hold a public hearing on the above matter at its regular
meeting to be held on January 22, 2002, commencihg at 7:00 p.m., in the
Council Chambers of the Noel C. Taylor Municipal Building, located at 215
Church Avenue, S.W., Roanoke, Virginia 24011. Further information is available
from the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on
said matter.
If you are a person with a disability who needs accommodations for this
hearing, please contact the City Clerk's Office (540) 853-2431, before 12:00
noon on Thursday, January 17, 2002.
GIVEN under my hand this 2nd day of January, 2002.
IMary F. Parker, City Clerk.
(1827320)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
January 25, 2002
STEPHANIE M. MOON
Deputy. City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
The Reverend Donna Hopkins Britt, Pastor
Calvary Baptist Church
608 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Reverend Britt:
Your petition appealing a decision of the Architectural Review Board for a Certificate of
Appropriateness to demolish two vacant buildings located at 503 Sixth Street, S. W., was
before the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
January 22, 2002.
Upon consideration of the Architectural Review Board's letter dated January 22, 2002, to
the City Council, and the information received at the City Council meeting on January 22,
Council adopted a motion, on a vote of 5 - 2, that the decision of the City of Roanoke
Architectural Review Board on December 13, 2001, be reversed, and that a Certificate of
Appropriateness be issued for the demolition of structures located at 503 Sixth Street,
S. W., on the grounds that loss of the structures would not be adverse to the district and
the public interest by virtue of their uniqueness and significance to the district, demolition
of the structures would have no adverse effect on the character and surrounding
environment of the district, and the proposed new use satisfies the intent and standards
of the H-2, Neighborhood Historic District, with the understanding that the erection of any
structures in connection with such new use will require the issuance of an additional
Certificate of Appropriateness, and with the further understanding that parking design as
proffered by Calvary Baptist Church with regard to landscaping will be included.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Evelyn S. Lander, Director, Department of Planning, Building and Development
Robert B. Manetta, Chair, Architectural Review Board, 2831 Stephenson Avenue,
S. W., Roanoke, Virginia 24016
Christopher L. Chittum, Secretary, Architectural Review Board
H:~Agenda.02~January 22, 2001 corresp.wpd
MOTION TO AFFIRM THE DECISION OF THE CITY OF ROANOKE
ARCHITECTURAL REVIEW BOARD AND TO DENY THE REQUEST FOR A
CERTIFICATE OF APPROPRIATENESS TO DEMOLISH STRUCTURES AT 503 SIXTH
STREET, S.W.
"Based upon the Architectural Review Board's letter dated January 22, 2002, to this
Council, and the comments received at today's meeting, I move that the decision of the City
of Roanoke Architectural Review Board on December 13, 2001, be affirmed and that no
Certificate of Appropriateness be issued for the demolition of structures located at 503 Sixth
Street, S.W., on the grounds that loss of the structures would be adverse to the district and
the public interest by virtue of their uniqueness and significance to the district, that
demolition of the structures would have an adverse effect on the character and surrounding
environment of the district, and the proposed new use does not satisfy the intent and
standards of the H-2, Neighborhood Historic District."
J~ MOTION TO MODIFY THE DECISION
ARCHITECTURAL REVIEW BOARD.
OF THE CITY OF ROANOKE
Upon consideration of the Architectural Review Board's letter dated January 22, 2002,
and the information presented at today's meeting, I move that the decision of the City of
Roanoke Architectural Review Board on December 13, 2001, be modified and that a
Certificate of Appropriateness be issued for the demolition of a certain structure located at
503 Sixth Street, S.W., but not the structure located on tax map number 1113304 which
fronts on Sixth Street, S.W., as shown on Attachment C given to City Council, on the
grounds that 'loss of the structure which fronts on Sixth Street and which is shown as
remaining in Attachment C would be adverse to the district and the public interest by virtue
of its uniqueness and significance to the district, that demolition of the structure would have
an adverse effect on the character and surrounding environment of the district, and the
proposed new use, with respect to that structure only, does not satisfy the intent and standards
of the H-2, Neighborhood Historic District, but loss of the other structure sought to be
demolished in the application would not be adverse to the district and the public interest by
virtue of its uniqueness, and significance to the district, demolition of the structure would
have no adverse effect on the character and surrounding environment of the district, and the
proposed new use with respect to that structure satisfies the intent and standards of the H-2,
Neighborhood Historic District, with the understanding that the erection of any structures in
connection with such new use will require the issuance of an additional Certificate of
Appropriateness."
N:\CAPS\S T EVE\Motions.wpd
/-~ MOTION TO REVERSE THE DECISION OF THE CITY OF ROANOKE
~4~RCHITECTURAL REVIEW BOARD AND TO GRANT THE REQUEST FOR A
CERTIFICATE OF APPROPRIATENESS TO DEMOLISH STRUCTURES AT 503 SIXTH
STREET, S.W.
"Upon consideration of the Architectural Review Board's letter dated January 22,
2002, to this Council, and the information received at today's meeting, I move that the
decision of the City of Roanoke Architectural Review Board on December 13, 2001, be
reversed and that a Certificate of Appropriateness be issued for the demolition of structures
located at 503 Sixth Street, S.W., on the grounds that loss of the structures would not be
adverse to the district and the public interest by virtue of their uniqueness, and significance
to the district, demolition of the structures would have no adverse effect on the character and
surrounding environment of the district, and the proposed new use satisfies the intent and
standards of the H-2, Neighborhood Historic District, with the understanding that the erection
of any structures in connection with such new use will require the issuance of an additional
Certificate of Appropriateness."
N:\CAPS\STEVE\Motions.wpd
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
January 22,2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Calvary Baptist Appeal of Architectural Review
Board Decision
Background:
Calvary Baptist Church filed an application (Attachment A) for a Certificate of
Appropriateness on October 25, 2001, to demolish two adjacent structures at 503 Sixth
Street, S.W., and construct a 54-space parking lot for use by church members and staff.
Calvary Baptist Church has stated that it is the contract purchaser of the buildings.
One building, known as the "Dye Plant," was built circa 1930 and was associated with the
operations of the Cotton Mill. A second building proposed for demolition is known as the
"Antrim Motors" building (circa 1920) and once housed an auto sales business. Both
buildings front on Sixth Street and are physically attached to the Cotton Mill building. The
Antrim Motors building has a unique facade that features raised brick and diamond-patterned
tile accents. The facade has three large bays and six, second-story windows that have been
bricked in. The building also has a unique arched roof that is reflected in the facade. The
original building extends about 100' deep into the lot. This building is structurally sound. The
Dye Plant building is brick and the facade is plain except for large, glass block windows. The
church indicates that the structural condition of the building is poor because chemicals and
moisture from the dyeing process have deteriorated the beams. A brick addition was put on
the rear of the Antrim Motors building. The addition wraps around the rear of the Dye Plant
building.
As part of its application, Calvary Baptist Church submitted a plan prepared by Providence
Engineering that showed 47 standard parking spaces and 7 handicap parking spaces. The
plan also showed that a covered drop-off would be attached to the rear of the church and
would extend over the private street.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
The Architectural Review Board (ARB) heard the request at its November 8, 2001, meeting
(See minutes: Attachment B). Approximately thirteen people spoke in favor of the request.
Staff recommended denial because the request did not meet City Code criteria for
demolition. After discussion by the ARB, Calvary Baptist Church asked that the matter be
tabled to allow further discussion of alternatives. The ARB voted to table the item until the
December 13, 2001, meeting. Following the November 8, 2001, meeting, ARB members
and City staff met informally with church representatives to discuss alternatives. Planning
staff prepared a site plan that would provide 54 parking spaces and would preserve the
original portion of the Antrim Motors building (Attachment C). Calvary Baptist Church
presented its request without change at the next ARB meeting on December 13, 2001.
Specifically, there were no alternatives other than demolition presented by the church. A
motion for approval failed by a 1-4 vote (See minutes: Attachment D). The ARB was unable
to make the finding that the request met the criteria for demolition as required by Section
36.1-348 of the Code of the City of Roanoke (1979), as amended.
The ARB Secretary notified Calvary Baptist Church of the decision and its right to appeal the
decision to City Council (Attachment E). Calvary Baptist filed an appeal to City Council on
January 10, 2002 (Attachment F).
Considerations:
The City Code has specific requirements for permitting demolition in an H-2, Neighborhood
Preservation District:
36.1-348. Demolition.
The board shall issue a certificate of appropriateness for demolition of a
building, structure, or historic landmark within the district where it finds that:
(a) Loss of the structure would not be adverse to the district or the public
interest by virtue of its uniqueness or its significance to the district.
(b) Demolition would not have an adverse effect on the character and
surrounding environment of the district.
(c) Where demolition is in conjunction with a proposed new use of the site,
such use satisfies the intent and standards of the H-2 district.
The ARB must make the above findings to allow a demolition. Discussion by the ARB
indicated that the majority of members felt that the loss of the structures would have an
adverse impact on the character of the historic district. Discussion also indicated that the
major concern was the loss of the Antrim Motors building, which is clearly the more
architecturally significant of the two buildings. Several board members expressed
disappointment that Calvary Baptist Church failed to pursue any alternatives other than the
original request.
A conceptual plan for the parking lot drawn by Providence Engineering dated October 31,
2001, was submitted with the application. Please note that more detail on the design of the
parking area, including lighting and the design of the covered drop-off is needed. Detailed
plans for the parking area are subject to ARB approval prior to issuance of any permits.
The Architectural Review Guidelines specifically recommend against demolition of adjacent
structures for parking lots. The guidelines also recommend preservation rather than
demolition and thorough evaluation of rehabilitation and use alternatives.
In addition to the right to appeal the Architectural Review Board's decision to City Council,
the property owner may pursue an offer to sell option as provided for in Sections 36.1-331
and 36.1-349 of the City Code. These provisions allow the owner to make a bona fide offer
to sell the property for a certain period of time before demolishing the structures on the
property without a Certificate of Appropriateness. For example, if the offering price is ninety
thousand dollars ($90,000) or more, the property must be offered for sale for at least twelve
(12) months. In any event, if the property is not sold within the specified time, the owner
may proceed with demolition.
Council Alternatives:
Affirm the ARB's decision to deny the issuance of a Certificate of Appropriateness to
demolish the two buildings. The buildings could be offered for sale at fair market value by
the property owner for a specified period of time (one year for these buildings) in accordance
with Sections 36.1-331 and 36.1-349 of the Zoning Code of the City of Roanoke (1979), as
amended. If the buildings are not sold, the buildings could be demolished in accordance with
said sections.
Reverse the ARB's decision to deny the issuance of a Certificate of Appropriateness to
demolish the two buildings, thus approving the demolition of the buildings and the issuance
of a Certificate, provided that the final detailed parking plan is approved by the ARB.
Reverse in part the ARB's decision to deny the issuance of a Certificate of Appropriateness
to demolish the two buildings, and approve the issuance of a Certificate for the demolition of
one building (the dye plant) and the rear addition of the Antrim Motors building, consistent
with the alternative plan developed by staff and presented to the ARB. The final detailed
parking plan must be approved by the ARB.
Architectural Review Board Recommendation:
The Architectural Review Board recommends that City Council affirm the ARB's decision to
deny the issuance of a Certificate of Appropriateness.
Respectfully submitted,
Robert B. Marietta, Chairman
Architectural Review Board
RM:clc
cc: Architectural Review Board Members
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Rolanda Johnson, Assistant City Manager for Community Development
Steven J. Talevi, Assistant City Attorney
Roanoke Architectural Revi~,,,~ Board
Request for Certi:._ zate of Appropriateness
Attachment A
O DateofApplicafion: ~)CWo/~_..
(~) Property address:
Property owner:.
Name:
~epresen~ve ~ or ~):
(~) Description of Work:
Depaftmerlt of
Planning Building and Development
Room 166 Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Phone: (540) 853-1730
Fax:. (540) 853-1230
ARB Secretary:
Chds Chittum, AICP, City Planner II
(540) 853-2356
Include details of construction, dimensions, and the materials that will be used. Attach supporting information
to the application (e.g. scaled drawing, photographs, and samples).
£,Lx~ 5 . 'T',~ ~ ~,,~o~-,' ~ W" 71¥E_
Note: By signing this applica§on, the representa-
#ye agrees that work will be performed with the
full knowledge and consent of the owner and that
consttuclfon will be undertaken only as approved
by the Architectural Rev(aw Board.
Section below to be completed by staff
Tax Parcel Number.
Zoning District:
Oveday district: [] H1
Other approvals needed:
[] Zoning Permit
[] Building Permit
H2
[] Other
Approval By: [] ARB [] Secreta~
Approved:
Date:
Secretary, Architectural Review Board
Certificate Number:
APPROX. LOCA'DON
~ 11--A OF CHURCH BUDG.
~ ~ .ALONG PROP.
C.,tLVAi~F IIAi:I'DST CMUECM
/
TAX NO. 111~30~
CHURCH AVENUE EXT. D.B. ~ ~ 'O4, /
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. '[ v..-.- v.v ':. '-. .-.' v..'. .'.-~ -'. {'.-. '.-~ -i'~ '.- 'E-E 21 ".
1~ ~.--- ~ '/'''' ' ...' ' .'i:"
BLOCK 8 o: ~ '.' ". [3o0~ .:~
OFFICIAL SURVEY
NO. 1 4SW
w
=NAIL SET
EXISTING CONDITIONS /DEMOLITION PLAN
NE'W PARKING - 54- OFF STREE-I' SPACES
C,,LvAm" '-~-~ /
T~x No. 111;3:s03 r ~'~CT ~', /~m.c~T. cum I
.......... ~,.~. ........ /..,,,.~,,.~.?.,, ..... ~,~?.?~.1~ I
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503 Sixth Street, SW
Attachment B
Roanoke City Architectural Review Board
November 8, 2001
Page 5
Mr. Harwood said there were dormers on two sides of the house and on the front. He asked
where the vents would be installed.
Mr. Miller said that the vents would go on the two sides and on the back of the house.
Mr. Deck suggested that the vents be installed on the back side of the side dormers.
Mr. Manetta asked for audience comment. There was none.
Mr. Manetta said that he had heard some suggestions for improving the application and some
agreements on behalf of the applicant. He suggested the Board restate what had been discussed to
see if the applicant was comfortable with that.
Mr. Prescott said his proposal was that the slope of the deck over the hidden gutter, if it is an 18"
horizontal soffit, be raised up 4 1/2" and no higher. There was discussion about the material and
Mr. Miller said he understood what materials he would have to use, including an ice guard
around the perimeter.
Mr. Deck said that he thought the proposal would have minimal impact.
Mr. Prescott moved to approve the application with the understanding that the rise of the deck on
the hidden gutters was no more than 4 ½" up to the existing rafters and placement of the roof
vents be such that they aren't visible fi.om the street. The motion was seconded by Mr. Johns and
approved 6-0.
Request fi.om Calvary Baptist Church for a Certificate of Appropriateness approving the
demolition of a structure and construction of a parking lot at 503 Sixth Street, S.W.,
Official Tax No. 1113304.
Mr. Harwood and Mrs. Blanton stated the would have to remove themselves due to a conflict of
interest.
Mr. Talevi said that with the removals, it would take three votes for approval.
Mr. Herbert D. McBride, chairman of the church trustee board, appeared before the Board on
behalf of Calvary Baptist Church. Mr. McBride briefed the Board on the history of Calvary
Baptist Church and the need for additional parking. Mr McBride said that the church offices and
dining rooms were located on Sixth Street, however, there was no vehicular parking allowed on
Sixth Street. He discussed the problems the church was experiencing in being able to get their
mail delivered as well as the need for parking for persons using the church througlaout the week.
He said there were 14 parking spaces, five of which were for handicapped use, at the rear of the
Roanoke City Architectural Review Board
November 8, 2001
Page 6
church for staff. Mr. McBride said that church history showed that Calvary Baptist had been a
good neighbor and they had never demolished a building. He said that the neighborhood would
be preserved by Board's vote of support for this project. He also noted that the parking lot was a
$600,000 to $700,000 investment by the church.
Mr. Shawn Goldsmith and Mr. Ron Shiflett with Providence Engineering appeared before the
Board and presented a plan which depicted the new parking lot and the location of the structure
to be demolished. Mr. Goldsmith said that the structure proposed for demolition was next to the
Cotton Mill. He said the proposed parking area would be entered by an abandoned easement.
He pointed out a proposed drop-off area which would be covered by a canopy attached to the
existing building. He said that the landscaping plan met City standards. He also noted that the
demolition of the building would probably necessitate the demolition of sidewalk, which would
have to be reconstructed.
Mr. Manetta asked if there was a design for the drop-off canopy.
Mr. Goldsmith responded that the canopy was only a concept at this time.
Mr. Deck asked who owned the closed and vacated area.
Mr. Goldsmith responded that it was owned by the church.
Mr. Manetta said that it was his understanding that the request was not just for one building, but
that there were several buildings on the site.
Mr. Ron Shiflett described the buildings on Sixth Street, be~rming with the Cotton Mill, which
is not part of the proposed project. He said that the old Antrim Motors building, as well as a
structure that had been used for the dyeing operations in the mill, were the structures under
consideration by the Board. He described the structural problems with both buildings, noting
that the structure used for the dyeing operations was severely deteriorated from exposure to
chemicals.
Nick Glennon, owner of the Cotton Mill and the site under consideration, appeared before the
Board. He explained that the church had an option to purchase the site he owned next to the
Cotton Mill. He described an "L" shaped structure as being infill and not part of the ori~nal
building.
Mr. Deck asked the function of the "L" shaped area.
Mr. Glennon said that historically it had been a boiler room.
Roanoke City Architectural Review Board
November 8, 2001
Page 7
Mr. Manetta questioned the ramp at the rear of the property.
Mr. Glennon explained that the ramp had been dismantled in 1983 and that was the area of the
infill that had been boxed.
Mr. Ron Shifter said that he believed the church and the Cotton Mill had distinctive architecture,
however, the dyeing building and the motor company had no architectural distinction. He said
that the demolition would give the owner of the Cotton Mill and the church an opportunity to re-
establish the architectural consistency.
Mr. Deck explained the charge of the Architectural Review Board and noted that it was the
Board's job to determine whether something was architecturally unique. He also mentioned the
difficulty he had in walking downtown and seeing large blocks of pavement filled with
automobiles instead of being used for businesses or other uses. He then asked, beyond what had
been presented, if anyone could speak to what the plans were for the rest of the Cotton Mill. He
said that he saw a significant destruction of a two-story facade. He also said he assumed the plan
was for asphalt as opposed to nice concrete pavers.
Mr. Glennon appeared before the Board and said that buildings did not make neighborhoods or
communities. He said that this was an opportunity at the end of the block to enable Calvary
Baptist to have parking and would connect to the adjacent parking for the Jefferson Center. He
said that to allow the church to use the space for parking would enhance the viewscape of the
Cotton Mill. He also discussed the plans for the Cotton Mill and said that its historical integrity,
would be kept. Mr. Glennon said that his experience developing and restoring old buildings
went beyond the project in Roanoke. He said that he did think that there were opportunities to
make the parking lot more sight friendly by using landscaping.
Mr. Deck asked Mr. Glennon if his plans for parking were across Sixth Street.
Mr. Glennon responded they were.
Mr. Deck asked if there would be shared parking.
Mr. Glennon said that was being talked about.
Mr. Deck asked if there was going to be an a~eement with the church that during the day the
customers of the Cotton Mill would be able to use the church parking area.
Mr. McBride appeared before the Board and said that the church had many daily activities in
conjunction with the League of Older Americans and others that would be using the parking area.
He said that the church would always be a good neighbor.
Roanoke City Architectural Review Board
November 8, 2001
Page 8
Mr. Johns asked if the landscaping issue had been explored.
Mr. Glennon said that his parking lot would be landscaped.
Mr. Chittum gave the staffreport (Attachment C), noting there were guidelines for demolition
and relocation. He said that the guidelines discourage demolition of adjacent buildings for
parking lots. Mr. Chittum also advised the Board of what they needed to look at when
considering a demolition in the H-2 district. Mr. Chittum said that it did not appear that the
proposal meet the criteria set forth in the guidelines or in the zoning ordinance. Mr. Chittum also
mentioned that staff is working on making more parking available on 6~' Street on the weekends
and evenings. He also said that the buildings were not called out in the downtown plan or in the
Jefferson Center Master Plan, but the buildings were part of the historic district.
Mr. Talev/. also advised the Board on the findings, set forth in Section 36.1-348, they must make
if they decide to grant a Certificate of Appropriateness.
Mrs. Blanton left the meeting (5:15 p.m.)
Mr. Manetta asked if either of the buildings was designated with any historic significance.
Mr. Chitmm said they were deemed to be contributing structures within the neighborhood. He
also said they were part of the National Register district.
Before opening the floor for comments, Mr. Manetta said there was no time limit for making
comments, however, he asked that speakers not repeat what others before them had said, other
than to say they agreed or disagreed with it. He asked that speakers bring up only new items.
Susan Williams, Director of the League of Older Americans, appeared before the Board and said
that her business was one block from Calvary Baptist and she used the church for many
activities. She also said that they shared parking. She noted that parking was a serious problem
in the day time because their members could not walk a block in order to use the church
facilities. She said that the League of Older Americans supported the request.
Mr. John Urkhart, chairman of the board of deacons at Calvary Baptist, appeared before the
Board and gave a brief history of the church. He said the church had served as an important
anchor in downtown and in the neighborhood. He said that the church had a great need for
parking, especially handicapped parking. He said that the new parking area would provide better
access for visitors and he urged the Board to approve the demolition of the structures for parking.
Harry Gamble appeared before the Board and commented on the recent restoration of Jefferson
High School and the significance and beauty that it added to the area. He said that there was an
Roanoke City Architectural Review Board
November 8, 2001
Page 9
urgent need for parking for the church. He said that it was a well established fact that Calvary
Baptist was the most classic example of Doric architecture within the City and it seemed to him
that the adjacent area would be a desirable and lovely parking area. He said he hoped the Board
would act favorably upon the request from Calvary Baptist.
Mrs. Janet Burrow, President of the Jefferson Center Foundation, appeared before the Board and
said the foundation was delighted to be in the neighborhood and in partnership with Calvary
Baptist Church and included in the plans for the Cotton Mill. She said that in their section of the
City, they had a partnership with their neighbors and they considered' themselves a neighborhood.
She said that the issues were looked at as neighborhood issues. She said that she was present to
support the request. She said she realized there were some improvements that could be made to
the conceptual design, however, in concept she believed that what was important about a parking
lot was the people who drive to the parking lot and get out of their cars. She urged the Board to
consider paying a small price in terms of loss of the structures for a much more significant gain.
She said that she thought the perseverance of the church should warrant special consideration by
the Board.
Mrs. Lois Trent (614 Walnut Avenue, S.W.) appeared before the Board and said that she was a
resident of Old Southwest for 24 years and a member of Calvary Baptist. She said that she
supported the approval of the request and appreciated the improvements that had been made in
Old Southwest.
Mr. Richard Winstead appeared before the Board and said he was a member of Calvary Baptist
Church. He talked about the Mobile, Alabama historic district and presented photographs taken
of the district in Mobile, which he felt were germain to the issue at hand.. He said that Calvary
Baptist needed parking and he felt it should be accomplished.
Mr. George Akers appeared before the Board and said he supported the request. He said that
parking plan would be the highest and best use and it would assist the church's efforts to be an
even better contributor to the neighborhood. Mr. Akers said he was very familiar with the
property and had never really thought about it being something that was architecturally or
aesthetically beautiful. He said that he was not for demolition in all cases, but would ask for
favorable consideration.
Mr. Michael Wright appeared before the Board and said he was a relatively new member of
Calvary Baptist. He said that he was on a committee for the community around the church. He
said he understood from meeting with Darlene Burcham that there were future plans for a
possible parking garage in the area. He also said there were a lot of possibilities for the church
in conjunction with the Jefferson Center. He asked the Board's favorable consideration of the
church's proposal.
Roanoke City Architectural Review Board
November 8, 2001
Page 10
Mr. Drew Purcell appeared before the Board and said he was associate pastor and was in
attendance for Donna Hopkins Britt, pastor of Calvary Baptist. He said that Pastor Britt Was out
of town, but supported the request. He also said that he was in support of what had previously
been said.
Mr. Manetta asked if the Kazim Temple opened their lot for use by Calvary Baptist for parking.
Mr. Purcell said that it was unlocked on Sunday.
Mr. Duane Howard appeared before the Board and said that he lived in Old Southwest and had
been attending Calvary Baptist for the last two months, although he was not a member. He said
that he supported a parking lot because it appeared it would enhance the neighborhood. He said
that Calvary Baptist was an asset to the neighborhood and the survival of the church may be
dependent on the automobile. Mr. Howard said that basically the Board was looking at tearing
down an old brick wall and the demolition of the structure would not be a loss. He said that
opening up the space between the church and the Cotton Mill would enhance the area and that
tearing down a brick box to save the life of the church seemed to be an easy choice to make.
Mrs. Joyce Waugh (3522 Holland Drive) appeared before the Board and said that change could
be good. She said that she was in support of the proposal. She asked that those in favor of the
request to stand. About 50 persons stood in support.
Ms. Francis Williams said that there were security issues when parking at the Kazim Temple lot.
She also noted that there were other security issues in the general area and that a church security
officer watched persons as they walked to their cars. She also said that the church needed secure
parking and she would like the Board to consider that issue.
Mr. Manetta advised the Board that both buildings under consideration were contributing
structures within the H-2 district.
Mr. Prescott asked how long the church had owned the property.
Mr. McBride said the property was under contract.
Mr. Manetta said that he understood that the dyeing building was not in good condition. He
asked Mr. McBride what consideration had been given to keeping the better of the two buildings
and reconfiguring the parking plans. Mr. Manetta said that the Board had an obligation to try and
preserve historic buildings. He said that he had heard a need for security. He asked the applicant
i f he had pursued the concept of using the existing building closest to the church.
Roanoke City Architectural Review Board
November 8, 2001
Page 11
Mr. McBride said he had looked into that, but one of the big problems they had was providing
parking for the handicapped. He said that he would lose all of the handicapped spaces based on
that plan and he would not be able to install the proposed canopy. He also noted that it would be
cost prohibitive. He said that leaving the building would not lend itself to the church's senior
citizens and it would be difficult to secure.
Mr. Manetta suggested the area could be gated, and if approved, a wrought iron fence might be a
thought. Mr. Manetta also read the findings the Board had to make and again asked if there were
alternative plans for the Board to review.
Mr. Prescott asked who owned the property.
Mr. McBride said that Glennon-Britton was the owner of the property as well as the Cotton Mill.
Mr. Prescott asked how long it had been since the structures had been occupied.
Mr. Glennon again appeared before the Board and said the structure had not been occupied on a
productive basis for six years. He said that the last time it was used, it had been used as a
warehouse for construction equipment for the Jefferson Center.
Mr. Manetta asked if there were further questions or comments from the audience. There were
none.
Mr. Manetta discussed parking in downtown Roanoke and how the downtown consultants felt
about parking lots in downtown. He said he felt a parking garage in the area was the answer.
Mr. Deck said that if he was a member of Calvary Baptist, he would probably be in a seat in the
audience along with everyone else. However, he noted that his role dealt only with architecture,
not with the elderly, babies or the church organization. He said that the criteria is clearly set
forth in the City Code and he personally was unable to ignore it. He said that the buildings that
the Board considered to be beautiful on the surface were not the only buildings that contribute to
the fabric of Roanoke. He said he did not feel he could turn his back on the Code requirements
because he found them too restrictive. Mr. Deck said he realized the church was in an unusual
situation as far as parking was concerned, but he was a little disappointed that the church was not
forthcoming with a Plan B option with a proposed use. He said that he would really be interested
in a scheme that showed use of the motors building. He said that he thought having relics of the
facade as a wall of the parking area would be something to explore. He said he thought there
were many oppommities that had not been brought before the Board and he would like to see
them. He said that he could not approve the application as presented.
Roanoke City Architectural Review Board
November 8, 2001
Page 12
Mr. Manetta said he realized Calvary Baptist had come before the Board with a significant need
and the Board had heard and appreciated it. He said the thought that there would not be a
majority vote to pass Calvary's request at this point. Mr. Manetta told Mr. McBride he had the
right to have the application acted upon as is or he could request a continuance. He said that the
Board would be interested in seeing the applicant come back with some alternatives that retain
the more significant of the two buildings. He said if the Board were to vote down the plan, then
it would be a year before another application could be made. He also noted that the applicant had
the right to appeal the Board's decision to City Council.
Mr. McBride said that at this point, he would request a continuance until the next meeting to see
if there was something that could be done.
Mr. Prescott moved to continue the matter until next month. The motion was seconded by Mr.
Johns and approved 4-0-2 (Mr. Harwood and Mrs. Blanton previously abstaining).
Request from Pete Smithson, represented by D. Baker & Co., Inc., for a Certificate of
Appropriateness approving fiberglass handrail, removal and reinstallation of guttering
and re-roofine at 376 Walnut Avenue, S.W., Official Tax No. 1030202.
Doug Baker, general contractor, and Pete Smithson, manager of Smal Properties, appeared before
the Board. Mr. Baker presented the request on behalf of Mr. Smithson, noting that as work
began he had been noticed that the handrail was very deteriorated, and after removing the fascia
above the porch, he had discovered that the metal was gone. He also said that a new roof was
needed. He said that he was proposing to re-roof similar to Mr. McLain's request on
Washington Avenue.
Mr. Harwood asked if he would be going over the existing gutter.
Mr. Baker said he would. He said the gutters on the main house were going to have to be redone.
Mr. Chitmm gave the staff report (Attachment D) and noted that the guidelines call for
replacement of deteriorated gutters. He also said that the roof appeared to meet the criteria for
decking over.
Mr. Manetta asked if there were comments from the audience. There ~vere none.
Mr. Harwood said that he felt the ogee configuration would create a better profile.
Mr. Prescott said that it was a shame that the hidden gutters were in the condition they were in,
but if there was any way possible, he would encourage the owner to take off the tin wrap and
restore the woodwork.
City of Roanoke
Memorandum
TO:
FROM:
DATE:
Robert Manetta, Chairman and
Members of the Architectural Review Board
Chds Chittum, AICP, City Planner II/ARB Secretary
November 8, 2001
RE:
503 Sixth Street, SW - Demolition
Project Description:
Demolish two adjacent structures and establish a parking area per submitted plan.
Findings:
The guidelines encourage preservation over demolition and encourage the thorough evaluation
of rehabilitation and use alternatives. Guidelines on parking discourage demolition of adjacent
buildings for parking lots. The guidelines also require the following items be considered when
reviewing a demolition request:
· That the purpose and necessity of the demolition are in accordance with the district.
· That loss of the structure will not be adverse to the district or the public interest by virtue of
its uniqueness or its significance.
· . That demolition will not have an adverse effect on the character and surrounding
environment of the district.
· Where a development plan for a new use of the site is proposed and submitted, the board
shall review the proposed development conforming to the regulations of the district.
There are two buildings proposed for demolition. The building closest to the Cotton Mill is bdck
and the facrade is faidy plain except for large, glass block windows. The building closest to the
church has a unique facade that features raised bdck and diamond-patterned tile accents. The
facade has three large bays and six second-story windows that have been bdcked in. The
design motif wraps around the building on the north side. The building has an arched parapet
wall. The rest of the building is rather plain; piecemeal repairs have been made to the brickwork
and most windows and openings have been bdcked in.
The structural condition of the building is unknown. Staff has asked the applicant to provide a
structural report to the ARB. There are visible signs of deterioration of the mortar joints in some
areas.
A replacement plan for a 54-space parking lot and a canopy has been submitted as part of the
application.
Staff comments:
The proposal does not meet the cdteda set forth in the guidelines, as the loss of the structures
will have an adverse impact on the district, as the buildings have unique design features. In
addition, the guidelines advise against demolition for parking..
The church appears to have a shortage of close-proximity parking that has been exacerbated by
restrictions on parking along Sixth Street. Staff is working to make on-street parking available
on Sundays.
November 8, 2001
Paqe 2
The Jefferson Center area is a cdtical area identified in the Outlook Downtown plan as well as
the Jefferson Center Master Plan. However, neither plan designated a future use for this
particular property.
The design of the parking lot and canopy should be considered only in concept and final plans
should require additional approval.
Calvary Baptist Parking
alternative configuration w/canopy
Scale: 1"=40'
Attachment C
Existing
Building
(Cotton Mill)
16
U.I
< Existing
.;* Building
Existing
Building
(Calvary
Baptist
Church)
6TH STREET
UJ
54 Spaces:
46 Standard (9'X18')
8 H.C. (13'X18')
Attachment D
Roanoke City Architectural Review Board
December 13, 2001
MINUTES
The regular meeting of the Roanoke City Architectural Review Board was held on Thursday,
December 13, 2001, at 4 p.m., in the City Council Chamber. The meeting was called to order by
Robert Manetta, Chairman. Attendance was as follows:
Members Present:
Alison Blanton (late)
Kevin Deck
Robert Manetta
Matt Prescott
Robert Richert
James Schlueter
Members Absent:
Don Harwood
The following items were considered:
1. Approval of Novernber 8, 2001, Minutes.
There being no additions and/or corrections, motion was made, duly seconded and unanimously
approved to approve the minutes as distributed.
Request from Calvary Baptist Church for a Certificate of Appropriateness approvine the
demolition of a structure and construction ofparkine lot at 503 Sixth Street, S.W..
Official Tax No. 1113304.
Donna Hopkins Britt, Pastor of Calvary Baptist, appeared before the Board and said that the
Board had already made up its mind about the request, however, she was making a plea that the
Board consider giving life to Calvary Baptist Church. She said that the church had been a pillar
in the Roanoke community. She noted some of the activities/organizations that could no longer
use the church facilities because of the inconvenience of parking. She said that church strategists
had told them they had to have convenient parking in order for their chumh to grow. She said
that the church wanted to be available to the community for use, and close, convenient and safe
parking was what was expected in today's culture. She explained that Calvary Baptist was
mostly an elderly congregation and she asked that the Board consider again the decision they had
already made. She asked the Board if they wanted to protect a building that had a few
architectural details or preserve the church building. She said the Board's decision may be the
life or death of Calvary Baptist Church and she asked that God guide the Board in their decision.
Mr. Manetta asked for questions or comments. Mr. Manetta said that there had been a very
serious attempt to try and come up with a compromise which may meet some of the church's
needs, such as more parking for the elderly. He also said there was an opportunity to provide
some other economic activity in that area if the right solution could be brought forward. He said
Roanoke City Architectural Review Board
Page 2
December 13,2001
he was hoping for a solution that would benefit the church, the neighborhood and the
preservation of the historic district. He said he felt the Board was taking the concerns of the
church very seriously.
Both Messrs. Deck and Prescott asked if Calvary Baptist was presenting the same proposal the
Board heard last month or if there was a different one on the table.
Mr. Chittum said that to his knowledge the Board was considering the same application.
Mr. Deck said he appreciated the opening remarks of Pastor Britt. He said that sitting on this
Board gave him certain requirements that he had to adhere to as far as demolition was concerned.
He said that if the church was clearly interested in taking down the comer building, he did not
see a way he could put that to the side and say this was a special case. He said that personally,
and with integrity, he could not reconcile the church's need in this building and what he
considered to be its contribution to the neighborhood. He said that his comments fi.om last
month's meeting stood. He further stated he felt there were some opportunities that could
provide a compromise where it would be a win/win situation. He said that he had been involved
in churches all his life and he knew that if parking was not safe and convenient, people would
stop going. He said that he was a little disappointed to hear there are some creative, solvable
things being offered but no compromise by the church. He said that if the request was for all or
nothing, he would be voting against the application.
Mr. R/chert thanked Pastor Britt for coming and said it was not that the Board was not sensitive
to the needs of the church. He said he was looking for some creative solution that would perhaps
be of benefit to even more than the church. He said that just the idea of demolishing for surface
parking in a historic district was a "non-starter" for him. He said that the area had tremendous
potential for good things to happen in the City and his feeling was that the right way to approach
that was for all parties to get together and try to understand each others problems and find
overlapping solutions. He said that the AnWim Motors building was a contributing building. He
said that the Board was willing work with the church and others in the area and he preferred more
planning be done. He said he wanted to see a plan that consolidated everything so that the right
thing could be done. He also mentioned that the City's comprehensive plan set out clearly that
we could not continue to pave parking on a single level.
Mr. Prescott said he was going to have to break with the majority of the Board. He said he felt
the Board was charged with saving all contributing structures and opposing demolition as a
matter of course. He said it had to be context driven and the Antrim Motors building was the
only architecturally interesting building there. Mr. Prescott said the building had not been used
for 20-30 years, was bricked up and located between two structures that were more
architecturally si~maificant (the church and the cotton mill). He said that to him the loss of the
building was not going to be catastrophic to the neighborhood. He said he felt the economic
Roanoke City Architectural Review Board
Page 3
December 13, 2001
impact and the impact on the life of the church had to play a part in the decision the Board made.
He said he would tike to see another offer just like the rest of the Board, but without it he thought
he would still vote in favor of the request.
Mr. Manetta said that the original drawings submitted by the church showed construction of 54
parking spaces, which would maximize every square inch of the property. He commented that he
had parked in buildings that were in worse condition than the Antrim Motors building, He said at
least 10 spaces could be constructed within that building without taking it down. Mr. Manetta
discussed a concept that staffhad prepared and said that with the concept you could get close to
the 54 parking spaces. He said he was surprised that the church was not wiling to seriously work
on that alternative and had seriously hoped there could be a compromise.
Pastor Britt said that the church was not opposed to a compromise. She said she had not seen the
staff proposal. Pastor Britt also said that there were safety issues in using the Antrim Motors
building.
Mr. Richard Winstead appeared before the Board and stated he was a member of Calvary Baptist.
He said that he had done five projects requiring Board approval. He showed the Board
photographs of one of the projects he had done in the H-2 district along Patterson Avenue, which
required demolition of a building for surface parking. He said that economically, he would never
have been able to complete the project if the demolition had not been approved. He said that the
building under consideration was an old building with no architectural value. Mr. Winstead said
that there was a point where buildings loose their economic value and these buildings had
reached that point. Mr. Winstead also remarked that the church was very 'vital to downtown
Roanoke and if the Board vetoed the request they would be issuing a death sentence to Calvary
Baptist Church. He said that to him the Antrim Motors building was a nuisance and bricks and
mortar could be replaced, but the impact that Calvary Baptist had on the citizens could not. He
said that it really bothered him that the Board could not see the economic impact of the project.
He said that parking was needed for the congregation and the Board needed to see the severity of
the situation.
Mr. Manetta asked Mr .Winstead if he recalled whether the house on Patterson had been
condemned. He said he did not.
Mr. Herbert McBride appeared before the Board and thanked the Board members for their time
in meeting with him and others on site. Mr. McBride advised the Board that the church had
considered other options and had chosen the option that would have the least impact on the
neighborhood. He said the congregation looked at the following options: (1) the option that was
presented to the Board was the first choice and the only one the church could afford; (2) another
option was that Calvary Baptist would purchase land all the way to Marshall Avenue at a cost of
$850,000; and (3) the third option was that land would be purchased to Marshall Avenue and
Roanoke City Architectural Review Board
Page 4
December 13, 2001
Fifth Street at a cost of $1.2 million. He said that the second two options would have had a
greater impact on the historic district and neighborhood. He said that the church had looked at
the options presented by the Architectural Review Board and the church could not afford those
options. He said that the church had a contract to purchase the two buildings and if they did not
get permission to demolish they would probably walk away from their contract to purchase. Mr.
McBride also noted that he had bid the demolition, but the church could not afford to renovate
the Antrim Motors building. Mr. McBride noted that the surface parking lot would not take
care of the parking for Calvary Baptist, but it would take care of the needs for those members
that would frail and could not walk. Mr. McBride further stated that there was a mortgage on
the mill and the mill owners were looking for the church to buy the land so they could get
underway with their renovations. He said that if the church did not purchase the property, it was
a possibility that the cotton mill project might not go forward.
Mr. McBride said that the church had never had a private parking lot and had never asked to
demolish a building. He said that the church had studied the situation and looked at the options
and resources. He said the Board could either support the request or deny it and the Board's
decision would have a very profound influence on Calvary Baptist Church, the cotton mill
project and the neighborhood. He said that by supporting the request, the Board would be
preserving the neighborhood, the historic district, Calvary Baptist Church, and the cotton mill.
Mr. Manetta asked for any further questions or comments fi.om the Board. There were none.
Mr. Chitmm gave the staffreport (Attachment 1). He reviewed Section 36.1-348 of the City
Code dealing with demolition in the H-2 district, noting that the Board would need to find that
the loss of the Antrim Motors building would not have an adverse impact on the district. Mr.
Chittum stated that staff was recommending denial of the request for a Certificate of
Appropriateness.
Mr. Manetta said that the plan before the Board did not have a li~hting plan, and he understood
that the applicant may want to change the design of the parking lot.
Mr. Chittum mentioned that the design of the canopy and an elevation would also have to be
reviewed.
Mr. McBride said that the plans were only conceptual and he understood that he would have to
come back to have the lighting approved. He said the church would do something nice and
would come back with canopy designs also.
Mr. Talevi reviewed Section 36.1-348 with the Board and noted that the Board must make the
findings in order to issue a Certificate of Appropriateness. He said he was not sure how the
Roanoke City Architectural Review Board
Page 5
December 13, 2001
Board could make a finding on Section 36.1-348(c) with only a conceptual proposal, but if the
Board felt they had enough information, then "so be it."
Mr. Manetta asked if Section 36.1-348(a)(b) and (c) all had to be addressed.
Mr. Talevi said he believed that to be the case.
Mr. Manetta asked if there were comments from anyone in the audience.
Mr. David Diaz (City Manager's office) appeared before the Board and said that the applicant
could appeal the Board's decision to City Council. He urged the applicant to meet again with the
staff and anyone else. He said that the City Manager's office would coordinate any meetings
with key organizations in the area to see if there was something that could be done. He said that
he would talk with the City Manager about the Board's discussion and follow up with Calvary
Baptist Chumh to see if they wanted to present an alternative plan.
Mr. Douglas Tumer (545 Highland Avenue, S.W.) appeared before the Board and stated that he
was a former pastor. He said he hoped some solution could be reached because the church did
need the parking. He said that if the church closed and was vacant, then an important anchor
would be lost.
There being no further discussion, Mr. Prescott moved to approve the request. The motion was
seconded by Mr. Deck.
Mr. Manetta said that as always, the framing of the motion should be one for approval, as was
done. He said that the Board could vote for or against the motion for approval.
Mr. Richert commented that he was disappointed that the church had taken the position of non-
negotiation. He said that he truly believed that with the help of the City Manager and the City of
Roanoke, something could be put together that would meet the needs of the church and
contribute to the development of that area of the City. He said that his vote would be no in the
hope that the Board could do something with a new plan and essentially move this matter
forward and not penalize the church. He said that the plan presented by the church was
incomplete and not acceptable.
Mr. Manetta said that in addition to what Mr. Pdchert had voiced, the church had presented a plan
for 54 parking spaces and staffhad worked out something without demolition of the Antrim
Motors building which would provide 50 parking spaces. He said that he was disappointed.
Mr. Deck said that he had addressed his concerns in his opening comments. He said he felt the
loss of the structure would be adverse and affect the surroundings. Mr. Deck said that last month
Roanoke City Architectural Review Board
Page 6
December 13, 2001
he had presented a proposal that would preserve the Antrim Motors building. He said that based
on his interpretation of his role on the Board, he would be voting no.
Mr. Prescott said that in making his motion to grant approval, he wanted to continue the option
ora more complete discussion. He said he understood the plans were conceptual only. He
further said that he thought the Antrim Motors building had some interesting architectural
features but it had not been used in many years and in all likelihood would not be used. He said
that the economics outweighed the aesthetics. He said he would vote in favor based on a better
presentation of the parking lot.
Mr. Deck said that it was possible that City Council could override the decision of the Board and
grant the demolition. He asked what the church could do other than demolish the structure.
Mr. Talevi said that presumably Council could say that the Board had enough information to
issue a Certificate of Appropr/ateness, but that would be up to City Council.
Mr. Deck said that if approved, there would be a lot with 95% asphalt, and he was not sure that
the plan provided by the church met the landscaping requirements. He said that his concern was
that the applicant might find favor before City Council and the City could end up with a plan that
had not received reasonable input.
Mr. Talevi said that he understood the concems and his response was that City Council could
make whatever decision they deemed appropriate based on whatever information was given to
them.
There being no further discussion, a roll call vote was taken on the motion to approve. The
motion was denied by a vote of 1-4, as follows:
Mr. Deck - no
Mr. Prescott - yes
Mr. Richert - no
Mr. Schleuter - no
Mr. Manetta- no
Request from Richard Sumner for a Certificate of Appropriateness approving painting of
storefront and awning at 108 Salem Avenue, S.E.
Mrs. Blanton was now present on the Board.
City of Roanoke
Memorandum
TO:
Robert Manetta, Chairman and
Members of the Architectural Review Board
FROM:
DATE:
Chris Chittum, AICP, City Planner II/ARB Secretary
December 13, 2001
RE:
503 Sixth Street, SW - Demolition
Project Description:
Demolish two adjacent structures and establish a parking area per submitted plan.
Findings:
Property is in the H-2 district. The guidelines encourage preservation over demolition and
encourage the thorough evaluation of rehabilitation and use alternatives. Guidelines on parking
discourage demolition of adjacent buildings for parking lots. The guidelines also require the
following items be considered when reviewing a demolition request:
· That the purpose and necessity of the demolition are in accordance with the district.
· That loss of the structure will not be adverse to the district or the public interest by virtue of
its uniqueness or its significance.
· That demolition will not have an adverse effect on the character and surrounding
environment of the district.
· Where a development plan for a new use of the site is proposed and submitted, the board
shall review the proposed development conforming to the regulations of the district.
There are two buildings proposed for demolition. The building closest to the Cotton Mill is brick
and the facade is fairly plain except for large, glass block windows. The building closest to the
church, known as the Antrim Motors building, has a unique facade that features raised brick and
diamond-patterned tile accents. The facade has three large bays and six second-story windows
that have been bricked in. The design motif wraps around the building on the north side. The
building has an arched roof that is reflected in the facade. The original building extends about
100' deep into the lot.
The structural condition of the buildings is unknown. Staff has asked the applicant to provide a
structural report. There are visible signs of deterioration of the mortar joints in some areas.
The church appears to have a shortage of close-proximity parking that has been exacerbated by
restrictions on parking along Sixth Street. Staff is working to make on-street parking available
on Sundays.
A replacement plan for a 54-space parking lot and a canopy has been submitted as part of the
application.
The Jefferson Center area is a critical area identified in the Outlook Downtown plan as well as
the Jefferson Center Master Plan. However, neither plan designated a future use for this
particular property.
December 13, 2001
Page 2
This matter was considered at the November 2001 ARB meeting. The applicant requested the
matter be tabled until the December 2001 meeting. Staff and members of the ARB have met
informally with representatives of the church to discuss alternatives. Alternative configurations
for the parking lot can be developed that retain the former Antrim Motors building without a loss
in the number of parking spaces requested. To date, no change in the request has been
submitted.
Staff comments:
Staff recommends denial because the proposal does not meet the criteria set forth in the
guidelines. The loss of the Antrim Motors building will have an adverse impact on the district
because of the building's unique architecture. In addition, the guidelines advise against
demolition of adjacent buildings for parking. Should the request be approved, the replacement
plan for the parking lot and canopy should be considered only in concept and final plans should
require additional ARB approval.
If an alternative proposal is developed, it may be heard by the ARB without delay. Section 36.1-
642(c) of the Zoning Ordinance states, "The board shall not reconsider any decision made by it,
except as provided for herein. Having once considered an application, the board shall not hear
substantially the same application for one (1) year." An alternative proposal would be
considered as a substantially different application.
'tuning
Attachment E ~rnent
~uilding
215 Chorch Avenue. S.W.
Roanoke. Virginia 2401f
(5"0) 853-t730 (Fax) 853-1230
Email: planning $'ci roanoke.vo.us
December 21,2001
Mr. Herbert D. McBride
5105 Greenfield Street, SW
Roanoke, VA 24018
Dear Mr. McBride:
Subject:
Application for Certificate of Appropriateness
Certificate No. 01-016 - Calvary Baptist Church, 503 6th Street, SW
On November 8, and December 13, 2001, the Architectural Review Board for the Cirv
("Board") heard the request filed on behalf of Calvary Baptist Church ("Church") for demoli[ion
of the structures at 503 6th Street, SW (Official Tax Nos. 1113304 and I 113318). Your request
was denied by a vote of 1-4. Section 36.1-348 of the Code of the City of Roanoke (1979), as
amended, ("City Code") requires that the Board make the following findings before it can
approve a demolition in the present situation:
a) Loss of the structure would not be adverse to the district or the public interest by virtue of
its uniqueness or its significance to the district;
b) Demolition would not have an adverse impact on the character and surrounding
environment of the district; and
c) Where demolition in is conjunction with a proposed new use of the site, such use satisfies
the intent and standards of the H-2 district.
The Board ,,vas unable to make these findings and therefore could not approve your request.
The Board felt that the loss of the structure would be adverse to the district by virtue of its
uniqueness and its sig'nificance to the district, and that the demolition would have an adverse
effect on the character and surrounding environment of the district. Board members expressed
the most concern about the demolition of the "Antrim Motors" building and requested that the
Church pursue alternatives which would preserYe this building. City staff is willing to continue
working with the Church to develop alternatives that will address the Church's parking issues.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
If the Church is ag~m'ieved by the decision of the Architectural Review Board, under
Section 36.1-622(d) of the City Code, the Church has the right to appeal the Board's decision to
City Council within 30 calendar days after the decision is rendered by the Board. Please contact
me if you would like more information on the appeal process or if you wish to proceed with an
appeal. Also, if you have questions or would like to continue discussions about this project,
please give me a call.
cc:
Sincerely,
Chris Chittum, AICP, Secretary
Roanoke City Architectural Review Board
Architectural Review Board
Steven J. Talevi, Assistant City Attorney
Evelyn S. Lander, Director, Planning Building and Development
Attachment F
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
IN THE MATTER OF )
Application for Certificate of )
Appropriateness ,No. 01-016 )
Calvary Baptist Church ~
Official Tax Nos. 1113304 & 111331
PETITION FOR APPEAL
This is a Petition for Appeal from a decision of'the
Architectural Review Board under Section 36.1-642(d) of the
Zoning Ordinance of the Code of the City of Roanoke
(1979), as amended.
1. Name of the Petitioner(s): Calvary Baptist Church
2. Doing business as (if applicable): N/A
Street address of property which is the subject of this
appeal: 503 6th Street, S.W. Official Tax Nos. 1113304 & 1113318
Overlay zoning (H-i, Historic District or H-2,
Neighborhood Preservation District) of property or
properties which is the subject of this appeal:
H-2~ Neighborhood Preservation District
Date the hearing before the Architectural Review Board
was held at which the decision being appealed was made:
December 13, 2001
Section of the Code of the City of Roanoke under which
the Certificate of Appropriateness was requested from
the Architectural Review Board (Section 36.1-327, if
H-I, or Section 36.1-345, if H-2): H-2 Section 36.1-345
Description of the request for which'the Certificate
Appropriateness was sought from the Architectural
Review Board: Demolition of Structures at 503 6th Street, S.W.
Official Tax Nos. iii3304 ~ iii3318 for an asphalt chu~uh
lot.
Grounds for appeal: Calvary Baptist Church has been in the
neighborhood for One Hundred and Ten (110) years. We do not desire
to relocate outside the City of Roanoke due to the lack of parking
for handicapped and frail church members who cannot walk any distance.
,Also~ lack of parking hampers future church growth.
Name, title, address and telephone number of person(s)
who will represent the Petitioner(s) before City
Council:
Reverend Donna Hopkins ~ritt, Pastor, Calvary Baptist Church,
608 Campbell Ave. ~ SW~. Roanoke VA 24016, 540/344-9237
WHEREFORE, your Petitioner(s) requests that the action
of the Architectural Review Board be reversed or modified
and that a Certificate of Appropriateness be granted.
Signature of Owner(s)
(If not Petitioner(s)):
Name:
(Print or Type)
Signature of Petitioner(s)
or, where applicable,
representative (s):
Name: Donna Hopkins Britt
(Print or Type)
Name:
(Print or Type)
Name:
(Print or Type)
TO BE COMPLETED BY CITY CLERK:
Received by:
Date:
January 15, 2002
The Honorable Ralph K. Smith, Mayor
And Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subj eot:
Request of Calvary Baptist Church to Override the Architectural Review Board in the
matter of demolition for Surface Parking.
The development of surface parking in, and adjacent to, the H-2 Historic District is a serious
problem. This parking has been constructed to serve Commercial, Institutional, and
Government activity.
All of the development plans I have reviewed, including Vision 2001 and the Outlook
Roanoke Update, address the issue of parking and conclude that surface parking is not a
desirable land use. The H-2 Historic District Guidelines, recently endorsed by City Council,
commit us to demolition in the Historic District ONLY as a last resort.
Roanoke's history is not pretty in this respect. The amount of previously residential lots in and adjacent
to the Old Southwest portion of the Historic District now used for surface parking are as follows:
Lots Area Sq. Ft.
Commercial 84 583,375
City Blocks, at 125,000 Sq. Ft.
4.7
Government 4 18,750 0.2
Institutional 26 180,625 1.5
This represents a total of 6.4 city blocks in, or adjacent to, the Old Southwest part of the H-2
Historic District. This does not include parking immediately adjacent to buildings, or residential uses.
Not all of these lots were the result of demolition by the ultimate owner of the parking, but the
pressure for parking very ot~en encouraged building deterioration and demolition by others.
If we consider the nine city block area just north of the Old Southwest portion of the H-2 district,
and immediately east of the proposed Calvary demolition, the effect of surface parking is even
more dramatic. This area is bordered by Marshall and Day Ave.'s on the south, Campbell Ave.
on the north, Franklin Road and Third Street on the East, and Sixth Street on the west:
Area Sq. Ft.
Commercial 171,855
City Blocks, at 125,000 Sq. Ft.
1.4
Government 62500 0.5
Institutional 289,375 2.3
This represents a total of 4.2 city blocks, and is nearly 50% of this nine city block area.
This practice of leveling our inner city for surface parking is unacceptable by every measure.
The difficulty is having the vision to say no, when we can, to individual cases where they present
compelling arguments that their need is special or different.
I urge City Council to support the decision of the Architectural Review Board in denying this request
for demolition, not only because it will save the Antrim Motors building, but because it is the right
thing to do for the City at large. We need considerably more imaginative solutions to the
parking problems shared by many players in this part of downtown Roanoke. Solutions that will
meet the needs of Calvary Baptist Church as well as the City as a whole.
Respectfully submitted,
Robert N. Richert
415 Allison Ave.
Roanoke, VA
(540) 342-2837
richertrn~att.net
CC;
Darlene Burcham, City Manager
Robert B. Manetta, Chairman of the Architectural Review Board
Calvary
Baptist
Church
DONNA HOPKINS BRITT, Pastor
608 CAMPBELL AVENUE, S.W.
ROANOKE, VIRGINIA 24016
(540) 344-9237 · FAX (540) 982-1389
www. calvaryroanoke.org
January 11, 2002
Mayor Ralph K. Smith and Members of City Council
City of Roanoke
215 Church Avenue, Room 452
Roanoke, Virginia 24011-1594
Honorable Mayor and Members of City Council,
Calvary Baptist Church requests that the Roanoke City Council consider our appeal of a
decision made by the Architectural Review Board at its meeting of December 13, 2001.
The Architectural Review Board denied an Application for Certificate of Appropriateness
to demolish two vacant buildings located at 503 Sixth Street, S.W. and replace them with
a much-needed church parking lot.
The church recently submitted a Petition for Appeal, on the grounds that we desire to
remain in the City of Roanoke at Sixth Street and Campbell Avenue, S.W. The church
may be unable to remain in this neighborhood without appropriate parking for visitors,
and those who are elderly or handicapped. Parking has become a critical need for our
church.
Attached, you will find a site plan which designates the parking layout, landscaping, and
lighting for our proposed parking lot. Your consideration and approval of this request is
appreciated.
Sincerely,
Donna Hopkins Britt
Pastor
;HAIN LINK FENCE ON CONC. WALL
CONCEPTUAL DEVELOPMENT PLAN
NEW PARKING FOR
CAL VAR Y BAPTIST CHURCH
ROANOKE, VIItGINIA
Providence Engineering
Consulting Engineers
415 Elm Avenue Roanoke, Virginia 24016
(540)345-5350 Fax: 345-5398
Email: provengineering~cs.com
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EXISTING CONDITIONS PLAN
NEW PARKING FOR
CAL VAR Y BAPTIST CHURCH
ROANOKE, VIRGINIA
Providence Engineering
Consu /ting Engineers
415 Elm Avenue Roanoke, Virginia 24016
(540)345-5350 Fax: 345-5398
Email: provengineering~cs.eom
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
IN THE MATTER OF
Application for Certificate of
Appropriateness No. 01-016
Calvary Baptist Church
Official Tax Nos. 1113304 & 111331
PETITION FOR APPEAL
This is a Petition for Appeal from a decision of'the
Architectural Review Board under Section 36.1-642(d) of the
Zoning Ordinance of the Code of the City of Roanoke
(1979), as amended.
1. Name of the Petitioner(s): Calvary Baptist Church
2. Doing business as (if applicable): N/A
Street address of property which is the subject of this
appeal: 503 6th Street, S.W. Official Tax Nos. lr13304 & 1113318
Overlay zoning (H-i, Historic District or H-2,
Neighborhood Preservation District) of property or
properties which is the subject of this appeal:
H-2~ Neighborhood Preservation District
Date the hearing before the Architectural Review Board
was held at which the decision being appealed was made:
December 13, 2001
Section of the Code of the City of Roanoke under which
the Certificate of Appropriateness was requested from
the Architectural Review Board (Section 36.1-327, if
H-l, or Section 36.1-345, if H-2): H-2 Section 36.1-345
Description of the request for which'the Certificate
Appropriateness was sought from the Architectural
Review Board: Demolition of Structures at 503 6th Street, S.W.
Official Tax Nos. 1113304 & 1113318 for an asphalt church paLklng
lot.
Grounds for appeal: Calvary Baptist Church has been in the
neighborhood for One Hundred and Ten (110) years. We do not desire
to relocate outside the City of Roanoke due to the lack of parking
for handicapped and frail church members who cannot walk any distance.
Also~ lack of parking hampers future church growth.
Name, title, address and telephone number of person(s)
who will represent the Petitioner(s) before City
Council:
Reverend Donna Hopkins ~ritt, Pastor, Calvary Baptist Church,
608 Campbell Ave.~ SW~.Roanoke VA 24016, 540/344-9237
WHEREFORE, your Petitioner(s) requests that the action
of the Architectural Review Board be reversed or modified
and that a Certificate of Appropriateness be granted.
Signature of Owner(s)
(If not Petitioner(s)):
Name:
(Print or Type)
Signature of Petitioner(s)
or, where applicable,
representative (s):
Name: Donna Hopkins Britt
(Print or Type)
Name:
(Print or Type)
Name:
(Print or Type)
Received by:
Date: (~r~l.~ .
!
TO BE COMPLETED BY CITY CLERK:
/
JEFFERsoN CENTER
Founding Chairman
Beverly T. Fitzpatrick, Sr.
BOARD OF DIRECTORS
Warner Dalhouse
Chairman
James Atkinson
Elizabeth T. Bowles
John W. Boyle, Jr.
Lacy L. Edwards, Jr.
Helen C. Fitzpatrick
Heywood Fralin
Edwin C Hall
Heidi E Krisch
Joseph D. Logan, Iil
J. Tyler Pugh
June Leonard Simmons
Donald G. Smith
Charles E. Speck
Jane M. Stephenson
Maury L. Strauss
Carroll E. Swain
Evelyn S. Turner
Richard S. Whitney, Jr.
Gordon C Willis, Sr.
Janet 17 Burrow
President & CEO
541 Luck Avenue, SW
Roanoke, Virginia 24016
P: 540-343-2624
F: 540-343-3744
info@jeffcenter, org
January22,2002
Members of Roanoke City Council
City of Roanoke
215 Church Avenue SW
Municipal Building
Roanoke, VA 24011
Dear Council Members:
We are writing in support of CaNary Baptist Church's petition for City Council
to reverse the Architectural Review Board's decision to halt the demolition of the
txvo buildings located at the corner of 6th and old Luck Avenue SW.
With the recent completion of Shaft_man Performance Hall, we have the
opportunity to host, through facility rentals and presentations, multiple events at
Jefferson Center with total attendance exceeding 1,500. The concern we hear
most frequently from current and potential Jefferson Center patrons is the lack
of adequate parking within a two-block radius of the Center. When construction
on the new YMCA facility begins, Jefferson Center will lose access to over 200
parking spaces.
As an anchor in downtown's western corridor, Jefferson Center is uniquely
positioned to positively impact the revitalization of this neighborhood, thereby
extending center city westward. The potential result of a parking shortage is the
loss of rental and ticket revenue - income that stabilizes not only Jefferson
Center, but the neighborhood as well. The provision of sufficient easily
accessible parking in this area is a wise investment in the future of downtown
and one that will more than pay for itself in admissions tax revenues.
The Church's willingness to share use of the proposed new parking spaces with
Jefferson Center further broadens the impact such a project would have on the
neighborhood. Now not only does the church benefit, but Jefferson Center, the
future Cotton Mill project, Kazim Temple and other neighborhood businesses as
well.
We urge you to vote to reverse the Architectural Review Board decision.
Sincerely,
Janet P. Burro
President & CEO
Frederick A. Pryor
Director of Center Services
PHONE (540) 3434666
622 CAMPBELL AVE., S.V~
ROANOKE,VIRGINIA 24016
Ancient and Accepted Scottish Rite of Freemasonry
FOR THE SOUTHERN JURISDICTION, U.S.A.
VALLEY OF ROANOKE · ORIENT OF VIRGINIA
Roanoke,Virginia
January 21, 2002
To Roanoke City Council:
This is to verify that the Roanoke Scottish Rites Bodies which occupy the building
adjacent to Calvary Baptist Church do fully support their wanting to buy the property in
question for a parking lot. We feel this will be beneficial to all parties concerned. This
will be an improvement for the area and is greatly needed.
Thank you,
Billy TgProffitt
General Secretary
Roanoke Scottish Rite Bodies
BTP/pr
Cc: Calvary Baptist Church
KAZIM SHRINERS
A.A.O,N,M.S,
6:~8 WEST CAMPBELL AVENUE · ROANOKE, VIRGINIA 24016-3596
(540) 344-9306 · FAX: (540) 343-9967
BOBBY C. LOONEY
POTENTATE 2'00 I
January 21, 2002
DONALD L. GARLOCK
RECORDER
Roanoke City Council
215 Church Avenue, SW
Roanoke, VA 24011
Dear Sirs:
The Kazim Shrine Temple is in agreement with the proposal of the demolition of a
structure and construction of a parking lot at 503 6th Street, S.W., Roanoke, Virginia.
.Sincerely,
Donald L. Garlock
Recorder
DLG/hsf
7~t~ Campbell Ave., S.~(7.
P.O. Box 14205
Roanoke, VA 24038-4205
L
AGING
Phone: (540) 345-0451
Fax: (540) 981-1487
e-mail: loaaaa@roanoke.infi.net
January22,2002
Darlene Burcham
Roanoke City Manager
215 Church Ave., SW
Roanoke, VA 24011
Dear Ms. Burcham and Members of City Council:
The LOA Area Agency on Aging, as a neighbor to Calvary Baptist Church, is in support
of the church's efforts to acquire the property behind the church with plans to build a
parking lot.
As an advocate of the elderly, we know the necessity of parking within close proximity to
the church. It is often difficult for elderly and handicapped parishioners to walk the
distance required of the current parking situation. We are concerned for their welfare and
safety. Because of this we fully support the acquisition of the property in question by
Calvary Baptist Church.
I hope that the Roanoke City Council will act favorably to Calvary Baptist Church on this
matter.
Sincerely,
Susan B. Williams
Executive Director
Of F~OonOk~ Volley
"Helping Older Persons Remain Independent For As Long As Possible"
Cities of Roanoke, Salem, Clifton Forge, & Covington -- Counties of Roanoke, Alleghany, Botetourt & Craig
GREATER ALLEGHANY
UNITED FUND
portner Agency EQUAL OPPORTUNITY / EMPLOYER
NP$ Form 10.900-a
United States Department of the Interior
' National Park Service
National Register of Historic Places
Inventory--Nomination Form
SOUTHWEST HISTORIC DISTRICT, Roanoke, Va
Continuation sheet #164 Item number 7
OMB NO. 1Q24-0018
Exp. 10-31-84
Page 164
7. DESCRIPTION - Inventory
5TH STREET, S.W.
1400 BLOCK (continued)
1422: Double house. Vernacular. Ca. 1920. Brick (stretcher bond); 2 stories;
hipped roof (composition); 4 bays; 1-story, 3-bay porch with square brick
columns, brick balustrade.
1600 BLOCK
~620: Commercial (office). Modern. Ca.
I story; flat roof (not visible); 6 bays;
square post. Noncontributing.
1960. Brick (stretcher bond);
1-story, 1.side bay porch with
6TH STREET
500 BLOCK
501: Commercial (store). Commercial Vernacular. Ca. 1920. Brick (5-course
American); 2 stories; rounded roof (not visible); 5 bays .....
Warehouse for Roanoke Fashions, Sixth Street: Industrial. Industrial vernacular
Ca. 1930. Brick (flemish and stretcher bond); I story; flat roof (not visible);
3 bays. '
505: Industrial 'industrial Vernacular. Ca. 1930.
3 stories; flat roof (not visible); 13 bays.
Brick (stretcher ~°nd);
'517: Commercial (store). Commercial Vernacular. Ca. 1950. Brick (stretcher
bond); 2 stories; flat roof (not visible); 7 bays. Noncontributing.
600 BLOCK
614: Detached house. Vernacular. Ca. 1910. Wood frame (aluminum); 1½
stories; gambrel roof (composition); 2 hipped dormers; 3 bays; 1-story, 3-bay
porch with slender Doric columns on pedestals.
617: Detached house. Victorian Italianate. Ca. 1890. Wood frame (weather.~
board); 2 stories; hipped roof (slate); 4 bays; 1-story, 3-bay porch with
chamfered posts on pedestals, sawnwork, bracketed cornice.
700 BLOCK
708: Detached house. Vernacular. Ca. 1910. Brick (stretcher bond); 2½
stories; hipped roof (pressed tin); I gable dormer; 3 bays; 1-story, 3-bay
porch with square brick columns, plain'balustrade.
(See Continuation Sheet #165 )