HomeMy WebLinkAboutCouncil Actions 12-17-01 HUDSON
35684-121701
ROANOKE CITY CO UNCIL
REGULAR SESSION
December 17, 2001
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (All present)
The Invocation was delivered by The Reverend Dr. James W. Austin,
Senior Pastor, First Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday,
December 20, 2001, at 7:00 p.m., and Saturday, December 22, 2001, at
4:00 p.m. Council meetings are now being offered with closed captioning for
the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE CITY COUNCIL
AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND
RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
2
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
A Resolution paying tribute to R. Matthew Kennell upon his resignation as
President of Downtown Roanoke Inc., effective December 21, 2001, and
expressing to him the appreciation of this City and its people for his exemplary
service.
Adopted Resolution No. 35684-121701. (7-0)
File #80-277
Proclamation declaring Saturday, December 8, 2001, as Roanoke
Allstars - 1951 Santa Claus Bowl Reunion Day.
Dean Price, representing the Roanoke All-Stars - 1951 National Midget
Football Champions, offered to work with the City in connection with the
donation and display of trophies and wearing apparel from the 1951
championship game.
File #3
o
CONSENT AGENDA
C-1
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Thursday,
October 18, 2001, recessed until October 19, 2001.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
3
C-2
A communication from the Honorable Ralph K. Smith, Mayor,
requesting a Closed Meeting to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)( 1 ), Code of Virginia ( 1950), as amended.
RECOMMENDED ACTION: Concur in request.
File//110-132
C-3
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss a personnel matter, specifically to conduct an interview for
an appointment to the Industrial Development Authority of the City of
Roanoke, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concur in request.
File//110-132
C-4
A communication from Council Member C. Nelson Hams, Chair,
Roanoke City Council Personnel Committee, requesting that Council meet in
Closed Session to discuss appointment of a new Director of Finance, pursuant
to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File//1-110-132
C-5
Minutes of the Roanoke City Council Audit Committee meeting held on
December 3, 2001.
RECOMMENDED ACTION: Receive and file.
File//300
C-6 Minutes of the Greater Roanoke Transit Company Audit Committee
meeting held on December 3,2001.
RECOMMENDED ACTION: Receive and file
File//55-300
4
C-7
C-8
C-9
A communication from the Director of Finance tendering his resignation
as a Commissioner of the Hotel Roanoke Conference Center Commission,
effective January 31, 2002.
RECOMMENDED ACTION:
File #1-110-247
Receive and file the
accept the resignation.
communication and
A communication from the City Clerk advising of the resignation of
Eugene Wirt, Jr., as a member of the Roanoke Public Library Board, effective
immediately.
RECOMMENDED ACTION:
File #110-323
Receive and file the
accept the resignation.
communication and
A communication from Gilbert E. Butler, Jr., Secretary, Roanoke City
Electoral Board, transmitting an Abstract of Votes cast in the General Election
held in the City of Roanoke on November 6, 2001.
RECOMMENDED ACTION: Receive and file.
File #40
C-10
Qualification of the following persons:
Charles W. Hancock, Jr., as a member of the Roanoke
Neighborhood Partnership Steering Committee for a term
ending November 30, 2002; and
Philip H. Lemon as a member of the Board of Zoning
Appeals to fill the unexpired term of J. Clayton Grogan,
resigned, ending December 31, 2003.
RECOMMENDED ACTION: Receive and file.
File #15-51-110-488
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
ao
Request of Blue Ridge Behavioral Healthcare to pent information on
services provided to Roanoke City idents during fiscal year 2001.
William L. Lee, Chair.
Received and filed.
File #314-335
Request of Downtown Roanoke, Inc., to pent its Annual Report. Don J.
Harrison, Chair.
Received and filed.
File #109-277
Co
Request to pent certain concerns of idents of Lincoln Terrace. Dr. E.
Jeanette D. Manns, Pident, Washington Park Neighborhood Alliance.
On behalf of residents of the Lincoln Terrace community, Ms. Bessie
Bond requested storm doors, storm windows, and clothes lines for
housing units.
The matter was referred to the City Manager for discussion with the
Executive Director of the City of Roanoke Redevelopment and
Housing Authority.
File #66-178
do
A communication from Council Member William D. Bestpitch, Council
Liaison, Roanoke Neighborhood Partnership Steering Committee, with
regard to a review of the design, role and responsibilities of the
Neighborhood Partnership Steering Committee.
Council concurred in the appointment of a committee composed of
two members of City Council, two members of the City staff, and
three members of the current Roanoke Neighborhood Partnership
Steering Committee.
Council Member Bestpitch requested that the following questions
raised by Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., be referred
to the City Manager for response.
Are members of the Roanoke Neighborhood
Partnership Steering Committee considered to be
employees of the City of Roanoke?
If so, would the City's hiring policy be applicable to
those persons?
How has the role of the Neighborhood Partnership
Coordinator been expanded?
Will the recommendation of the Study Committee be
reported publicly prior to implementation by the City?
File #110-488
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
Citizen Survey briefing. (20 minutes)
Received and filed.
File #175
Fire/EMS ISO Rating Change briefing.
Received and filed.
File #70-354
(20 minutes)
ITEMS RECOMMENDED FOR ACTION:
A communication with regard to the Fire-EMS Strategic Plan.
Adopted Resolution No. 35687-121701. (5-2, Council Members
Hudson and Wyatt voting no.)
File #70-354
7
A communication recommending reauthorization of the
Emergency Operations Plan for the City of Roanoke.
Adopted Resolution No. 35688-121701. (5-2, Council Members
Hudson and Wyatt voting no.)
File #70-188
o
A communication recommending acceptance of a grant award
from the Virginia Department of Social Services under the
Temporary Assistance for Needy Families Hard-to-Serve project
for fiscal years 2001 and 2002, in the amount of$473,411.00; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 35689-121701 and Resolution
No. 35690-121701. (7-0)
File #60-72-236
o
A communication recommending acceptance of the donation of
property identified as Official Tax No. 3070318, in connection
with the Stadium/Amphitheater facility, from Calvin W. and
Mary C. Powers and Theodore J. and Judy P. Sutton.
Adopted Ordinance No. 35691-121701. (7-0)
File #2-68-122
o
A communication recommending acceptance of the bid submitted
by Tennant Sales and Service Co., for procurement of a street
sweeper for the Streets and Traffic Division, in the amount of
$109,750.00; and appropriation and transfer of funds in
connection therewith.
Adopted Resolution No. 35692-121701. (7-0)
File #183-472-514
b. CITY ATTORNEY:
1. A report with regard to a public assembly ordinance.
Adopted Ordinance No. 35693-121701. (6-0, Council Member
White was out of the Council Chamber.)
File #24-552
7. REPORTS OF COMMITTEES:
mo
bo
A report of the City Planning Commission recommending naming a new
park in the Washington Park neighborhood on Shadeland Avenue,
N. W., the Brown-Robertson Park. D. Kent Chrisman, Chair, City
Planning Commission.
Adopted Resolution No. 35694-121701.
White was out of the Council Chamber.)
File #67-110-200
(6-0, Council Member
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Budget Ordinance No. 35695-121701.
Member White was out of the Council Chamber.)
File #60-467
(6-0, Council
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
bo
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Bestpitch advised that pursuant to the new rules
of procedure for speaking at City Council meetings, no person who
wishes to speak at a Council meeting has been denied the right to do
$O.
File #132
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
9
11. CITY MANAGER COMMENTS:
The City Manager clarified that there will be a consolidated fire station in
the northwest section of the City as a result of the merger of Fire Stations
Five and Nine, and the third phase of the Fire/EMS business plan calls for
a new station on Williamson Road to address what is believed to be
definite needs over the next five to seven years.
File #70
12. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that the location
and proposed parking for the Gainsboro Parking Garage was initially set
forth by the Roanoke Neighborhood Development Corporation; however,
the next time the parking garage issue was discussed, the parking garage
was to be owned and operated by the City of Roanoke.
File #165-539
She called attention to continuing problems relative to the street
placement of the City's "big blue" refuse containers, and advised that
certain problems have not been resolved.
In reference to the closing of fire stations, she stated that some
neighborhood groups have been promised the fire station that is proposed
for closure as a neighborhood house.
File #70-165
In regard to the public assembly ordinance previously adopted by Council,
she stated that all entities should be notified when a street is to be closed.
l0
In reference to the new citizen participation proposal at City Council
meetings, she stated that groups and organizations are given the
opportunity to make formal presentations to Council under Item 5,
Petitions and Communications; however, she inquired if there is a method
currently in place by which a citizen who is not a member of a group or
organization may address Council under agenda Item 5, Petitions and
Communications.
File #66-70-132-144-165-175-552
Ms. Helen E. Davis, 35 Patton Avenue, N. E., addressed the Fire/EMS
business plan and suggested that the Virginia Department of Fire
Programs be invited to conduct an evaluation of the Roanoke City Fire
Department.
She questioned the rule of Council that prohibits applauding during City
Council meetings, except as a part of ceremonial matters, and advised that
enforcement of the rule should be applied consistently to all persons
appearing before Council.
File #66-70-354
THE MEETING OF COUNCIL WAS DECLARED IN RECESS AT 5:15
P.M. TO BE RECONVENED AT 5:30 P.M., IN THE EMERGENCY
OPERATIONS CENTER CONFERENCE ROOM, ROOM 159, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W.,
FOR A JOINT MEETING OF ROANOKE CITY COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD.
FOLLOWING THE JOINT SESSION WITH THE SCHOOL BOARD,
THE ROANOKE CITY COUNCIL MEETING WAS DECLARED IN
RECESS AT 6:35 P.M., TO BE RECONVENED AT 7:00 P.M., IN THE
CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W.
ROANOKE CITY CO UNCIL
ROANOKE CITY SCHOOL BOARD
December 17, 2001
5:30 P.M.
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM
AGENDA FOR THE COUNCIL
1. Call to Order:
City Council
School Board
2. Roll Call:
School Board
o
The Invocation will be delivered by Council Member
William D. Bestpitch.
Discussion with regard to future funding needs for
Roanoke City Schools/Budget Protocol.
5. Comments by City Council/School Board.
6. Other Business:
7. City Council:
Recess until 7:00
Council Chamber.
p.m., in the City
School Board:
Adjourn.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
December 17, 2001
7:00P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. (All present)
The Invocation was delivered by Council Member C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Tonight's meeting will be replayed on Channel 3 on Thursday,
December 20, 2001, at 7:00 p.m., and Saturday, December 22, 2001, at
4:00 p.m. Council meetings are now being offered with closed captioning for
the hearing impaired.
12
PRESENTATIONS AND ACKNOWLEDGMENTS:
Recognition of citizens.
Adopted Resolution No. 35685-121701.
File #5-80
(7-o)
Adopted Resolution No. 35686-121701. (7-0)
File #5-80
A. PUBLIC HEARINGS:
Public hearing on the request of Vaughn & Jamison, LLC, to rezone
three tracts of land located at the intersection of Route 419 and Keagy
Road, S. W., identified as Official Tax Nos. 5130119, 5130121 and
5130122 containing 1.117 acre and 2.948 acres, from RS- 1, Residential
Single-Family District, to CN, Neighborhood Commercial District, and
RPUD, Residential Planned Unit Development District, subject to
certain conditions proffered by the petitioner. Maryellen F. Goodlatte,
Attorney, Spokesperson.
Adopted Ordinance No. 35696-121701. (7-0)
File #51
Public hearing on a proposed amendment of Section 36.1-25,
Definitions, Chapter 36.1, Zoning, Code of the City of Roanoke (1979),
as amended, to amend the definition of tow truck operation to facilitate
in the proper classification and location of such uses and to assist in
code enforcement activities pertaining to such uses. D. Kent Chrisman,
Chair, City Planning Commission. (The City Planning Commission has
requested that the matter be referred back to the Planning Commission
for further consideration.)
The matter was referred back to the City Planning Commission for
further consideration.
File #24-51-530
13
Public hearing on a proposal of the City of Roanoke to convey City-
owned property identified as Official Tax No. 2760603, commonly
known as 4037 Vermont Avenue, N. W., on which a drainage ditch is
constructed to protect adjacent properties from stormwater runoff and
retaining appropriate easements or rights-of-way to maintain the
drainage ditch, to the adjacent property owner, Paul L. Honaker, thereby
relieving the City of Roanoke of the cost of maintaining the property
and returning same to the tax base. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 35697-121701. (7-0)
File #27-28-166
Public hearing on a proposal of the City of Roanoke to lease a portion
of City-owned property located at Victory Stadium to Carilion Medical
Center, to provide up to a maximum of 300 parking spaces. Darlene L.
Burcham, City Manager.
Adopted Ordinance No. 35698-121701. (7-0)
File #122-166-221-373
Be
HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Dr. E. T. Burton, 1640 Flora Lane, N. W., expressed appreciation upon
receiving the honor of Roanoke's 2001 Citizen of the Year.
File #496
Mr. W. A. Drewery, 844 Dillon Drive, Vinton, Virginia, retired Roanoke
City Fire Fighter, addressed Council in connection with his retirement
package, mismanagement of the Fire Department and certain other City
departments.
File #66-70-429
14
Mr. Chris Craft, 1501 East Gate Avenue, N. E., called attention to a
dangerous curve in the vicinity of King Street, N. E., adjacent to the
Parkway Wesleyan Church. He also referred to the corner of 20th Street
and Orange Avenue and advised that the business establishment at that
location has requested an adjustment to the location of the median to
enable vehicles traveling Route 460 in the direction of the City of Salem to
have access to its parking lot. He requested that the matters be referred
to the City Manager for investigation.
File#20-66-514
Mr. Robert Gravely, 617 Hanover Avenue, N. W., addressed issues in
connection with neglect of the City's infrastructure in the inner City
communities, inadequate wages for the City work force, mismanagement
of certain City departments, neglect of citizen needs, crime in the City of
Roanoke, improper housing for Roanoke's disadvantaged population, and
lack of services for senior citizens.
File #5-66-178-184
At 7:50 p.m., the meeting was declared in recess for three closed sessions.
CERTIFICATION OF CLOSED SESSION. (4-0, Council Members
Hudson, Wyatt and White were out of the Council Chamber.)
Charles E. Hunter, III, was appointed as a member of the Industrial
Development Authority of the City of Roanoke to fill the unexpired term
of Thomas Pettigrew, resigned, ending October 20, 2004.
File #15-110-207
IN TIlE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35684-121701.
A RESOLUTION paying tribute to R. Matthew Kennell upon his resignation as President
of Downtown Roanoke, Inc., effective December 21, 2001, and expressing to him the appreciation
of this City and its people for his exemplary service.
WHEREAS, Mr. Kermell has served as President of Downtown Roanoke, Inc. since May
1994; and
WHEREAS, under Mr. Kennell's leadership, Roanoke City Farmer's Market (managed by
Downtown Roanoke, Inc.) was named as one of the 63 best places in the United States; and
¢
WHEREAS, during his tenure as President of Downtown Roanoke, Inc., completed and
implemented the majority of recommendations in the Outlook Roanoke Master Plan, including the
revitalization of abandoned railroad properties adjacent to the Hotel Roanoke and Conference
Center; and
WHEREAS, Mr. Kennell helped to form a partnership between the Roanoke Foundation for
Downtown and the Roanoke Redevelopment and Housing Authority, which led to the creation of
87 market-rate apartments in the former GOB South Building; and
WHEREAS, Mr. Kermell's leadership encouraged the growth of downtown residential
development from 15 units in 1994 to 150 by 2002; and
WHEREAS, Mr. Kennell helped to organize the Destination Education initiative, which led
to the concept and funding of the Roanoke Higher Education Center; and
H:~EASURES~-appkenneld~. 1
WHEREAS, Mr. Kennell co-chaired the Roanoke Renaissance effort to revitalize Roanoke's
inner city neighborhoods; and
WHEREAS, Mr. Kennell reorganized Roanoke Foundation for Downtown, Inc., from a
Mounted Patrol support group, to a real estate entity, which took ownership and transferred properties
for redevelopment including the Higher Education Center, Eight Jefferson Place apartments units,
the Gainsboro Parking Garage, and the Roanoke Passenger StatiOn; and
WHEREAS, Mr. Kennell co-founded the Roanoke Regional Coalition for Economic
Development, which now includes the Roanoke Regional Chamber, the Salem-Roanoke County
Chamber, the Roanoke '¢alley-Allegheny Regional Commission, the Roanoke Valley Economic
Development Partnership, and the Roanoke Valley Convention and Visitors Bureau; and
WHEREAS, under Mr. Kennell's leadership, Dickens of a Christmas has been named one
of the top 20 events in the Southeast for the past four years in a row.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council adopts this means of recognizing and commending the years of service
rendered to the City of Roanoke and its people as President of Downtown Roanoke, Inc., by R.
Matthew Kennell.
2. The City Clerk is directed to transmit an attested copy of this resolution to R.
Matthew Kenncl}.
ATTEST:
City Clerk
H:'aMEASI.lRESh'-appkenneldri. I
WT'IEREAS, on December 28, 1951, twenty-eight young men participated in the
Santa Claus Bowl at Lakeland, Florida, and brought honor to their families and
national fame to the Roanoke area when they won the National Sand-Lot Football
Championship; and
~I-IE~, the Roanoke "All'$tars" captured the national crown by defeating the
New Orleans team in the semi-finals, 13-0, and then took a close decision from the
Omaha, Nebraska team in a ti~ score game, 13-13; and
}FHE~, not only did the Star City boys distinguish themselves by winning the
national championship, but their good sportsmanship and that of their coaches and
sponsors earned them a second place rating in the character scoreboard which
includedJ, espect for authority, will to compete, bench conduct, player conduct, fan
conduct, perfection, physical fitness and appearance; and
I~-IEREAS, in addition to distinguishing themselves on the gridiron, the Roanoke
boys showed their superiority in the special essay contest on various traits of
character; and
WI:IE~, the Roanoke champions received a jubilant ovation from relatives,
friends and City officials at the Roanoke passenger station upon their return; and
tP'HEREA~ the Roanoke Allstars- 1951 National Midget Football Santa Claus
Champions, will host its 50a Reunion on Saturday, December 8, 2001, at theHidden
Valley Country Club.
NOW, THEREFORE, I, Ralph K. Smitl~ Mayor of the City of Roanoke, Virginic~
in honor of the national recognition, victory, outstanding performance and good
conduct of team players and the time, effort and encouragement by coaches,
sponsors and families of the sand-lot football participants, do hereby proclaim
Saturday, December 8, 2001, throughout this great All-America City, as
ROANOK~ AZLSTAR$- 1951
SANTA CLAUS BOWl, REUNION DA K
Given under our hands and the Seal of the City of Roanoke this eighth day of
December in the year two thousand and one.
ATTEST: ~ ~ '- -- '
~:i:.~.~ ._ ~ .
"~ ',:-i~ .~ · ~- - ~.~
Mary F. Parker .... '~:" ~! ' ' '~ ~': ........ ~ "
'.~,, ~:::~:~::;.~:~ i : ',~ Ralph K. Smith
City Clerk ~~%~¢~ Mayor
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
October 18, 2001
2:00 p.m.
The Council of the City of Roanoke met in regular session on Thursday,
October 18, 2001, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter
2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1,
Re~lular Meetinqs, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members W. Alvin Hudson, Jr., William White, Sr., Linda
F. Wyatt, William D. Bestpitch, William H. Carder, C. Nelson Harris, and Mayor Ralph
K. Smith ........................................................................................................... 7.
ABSENT: None .................................................................................... -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Carl T. Tinsley,
Pastor, First Baptist Church, Buena Vista, Virginia.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Ralph K. Smith.
COUNCIL-CITY CODE: Mr. Carder offered the following emergency ordinance
amending and reordaining Rule 7, Order of Business; hearing of citizens and Rule
8, Petitions; communications, and applications, of § 2-15 Rules of procedure, Code
of the City of Roanoke (1979) as amended; and adding a new Rule 8 A, Hearing of
Citizens on Public Matters to § 2-15:
(#35602-101801) AN ORDINANCE amending and reordaining Rule 7, Order of
business; hearing of citizens, and Rule 8, Petition, communications and
applications, of § 2-15, Rule of procedure, of the Code of the City of Roanoke(1979),
as amended, and adding a new Rule 8A, Hearing of citizens on public matters, to
§2-15, and providing for an emergency.
(For full text of Ordinance see Ordinance Book No. 65, page 188.)
Mr. Carder moved the adoption of Ordinance No. 35602-101801. The motion
was seconded by Mr. Harris.
The Mayor advised that the majority of Council believes that the above
referenced ordinance will streamline the agenda process and address the request
of citizens to engage in dialogue with Council Members. He explained that
communication with citizens and requests by citizens to speak will be heard at the
end of the Council meeting at which point RVTV coverage of the Council meeting will
be concluded.
Ordinance No. 35602.101801 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris and
Mayor Smith ................................................................................................................... 7.
NAYS: None .......................................................................................................... 0.
PROCLAMATIONS: The Mayor presented a proclamation declaring the month
of October, 2001, as National Arts and Humanities Month in the City of Roanoke.
COUNCIL-ACTS OF ACKNOWLEDGEMENT- INDUSTRIES: The Mayor advised
that Roanoke Citizen, and the City of Roanoke's Quarterly Magazine, is the recipient
of the National "3CM A" ( City I County Communications and Marketing Association)
Silver Circle Award for Best Newsletter. On behalf of the Members of Council, he
commended the City Manager and the City's Public Information Officer for their
accomplishments on the City's behalf.
ACTS OF ACKNOWLEDGEMENT-COUNCIL-DECEASED PERSONS: Mr. Carder
offered the following resolution memorializing the late Mary C. Pickett, former
Member of Roanoke City Council:
(#35604-101801) A RESOLUTION memorializing the late Mary Chisholm
Pickett, a resident of the Roanoke Valley since 1934.
(For full text of Resolution, see Resolution Book No. 65, page 192.)
Mr. Carder moved the adoption of Resolution No. 35604-101801. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ........................................................................................... -7.
NAYS: None ......................................................................................... 0.
ACTS OF ACKNOWLEDGEMENT: Mr. Carder offered the following resolution
paying tribute to Allstate Insurance Company for 50 years of service in the Roanoke
Valley:
(#35603-101801) A RESOLUTION paying tribute to Allstate Insurance Company
for 50 years of service in the Roanoke Valley.
(For full text of Resolution, see Resolution Book No. 65, page 191.)
Mr. Carder moved the adoption of Resolution No. 35603-101801. The motion
was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris and
Mayor Smith .................................................................................................... -7.
NAYS: None ................................................................................... -0.
The Mayor presented a ceremonial copy of the resolution to Gerard F.
McDermott, Support Center Vice President, Allstate Insurance Company, and a Mill
Mountain Star paper weight.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. The Mayor advised that there where three requests for Closed Session,
one request having been withdrawn by the City Manager.
MINUTES: Minutes of the special and regular meetings of Council held on
Tuesday, September 4, 2001, and the special and regular meetings held on Monday,
September 17, 2001, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Bestpitch moved that the reading of the Minutes be dispensed with and
that the Minutes be approved as recorded. The motion was seconded by Mr. Carder
and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ........................................................................................... -7.
NAYS: None ......................................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and committees
appointed by the Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950),
as amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the Mayor to
convene in a Closed Meeting to discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees appointed by the Council,
pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
COMMITTEES-COUNCIL-ARCHITECTURAL REVIEW BOARD: A communication
from Mayor Ralph K. Smith requesting that Council convene in a Closed Meeting to
discuss personnel matters, specifically interviews for appointments to the
Architectural Review Board, pursuant to Section 2.2-3711(A)(1), Code of Virginia
(1950), as amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the Mayor to
convene in a Closed Meeting to discuss personnel matters, specifically interviews
for appointments to the Architectural Review Board, pursuant to Section 2.2-
3711(A)(1), Code of Virginia (1950), as amended. The motion was seconded by Mr.
Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ........................................................................................... -7.
NAYS: None ........................................................................................ -0.
PURCHASE/SALE OF PROPERTY-COUNCIL: A communication from the City
Manager requesting that Council convene in a Closed Meeting to discuss acquisition
of real property for a public purpose, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the City, pursuant
to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended, was before the body.
4
Mr. Bestpitch moved that Council concur in the request of the City Manager
to convene in a Closed Meeting to discuss acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.2-3711(A)(3), Code
of Virginia (1950), as amended. The motion was seconded by Mr. Carder and adopted
by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
PURCHASE/SALE OF PROPERTY-COUNCIL: A communication from the City
Manager requesting that Council convene in a Closed Meeting to discuss acquisition
of real property for a public purpose, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the City, pursuant
to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
Mr. Bestpitch moved that Council concur in the request of the City Manager
to convene in a Closed Meeting to discuss acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.2-3711(A)(3), Code
of Virginia (1950), as amended. The motion was seconded by Mr. Carder and adopted
by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE: Minutes of a
meeting of the Audit Committee which was held on Monday, October 1, 2001, were
before the body.
The following items where considered by the Audit Committee:
FINANCIAL RELATED AUDITS: Meter Replacement
Police Department Cash Funds
Audit Findings Follow-Up
Municipal Auditing 2002 Audit Plan
Briefing on Management Assistance Work
City Market Building
Warehouse Closing
D.A.R.E. Account
Mr. Bestpitch moved that the Minutes be received and filed. The motion was
seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................ ' ............... 7.
NAYS: None ......................................................................................... 0.
BUILDINGS/BUILDING DEPARTMENT-HOUSING/AUTHORITY-ROANOKE CIVIC
CENTER-OATHS OF OFFICE-COMMITTEES: The following reports of qualification
were before Council:
Edward S. Colonna as a member of the New Construction Code, Board
of Appeals, for a term ending September 30, 2006;
Ben J. Fink as a Commissioner of the City of Roanoke Redevelopment
and Housing Authority for a term ending August 31, 2005; and
Robert C. Poole as a member of the Roanoke Civic Center Commission
for a term ending September 30, 2004.
Mr. Bestpitch moved that the reports of qualification be received and filed.
The motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
· NAYS: None ......................................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ROANOKE REGIONAL CHAMBER OF COMMERCE-EMERGENCY SERVICES:
Beth Doughty, President, Roanoke Regional Chamber of COmmerce, expressed
support of and commendation for cooperative public safety efforts underway
between the City of Roanoke and the County of Roanoke. She stated that never has
it been more important to recognize that safety and responsive service are the
foundations of fire and emergency medical services, and through regional
cooperation, Roanoke City and Roanoke County are ensuring that the legacy of
commitment to safety and responsiveness remains.
Without objection by Council, the Mayor advised that the remarks of Ms.
Doughty would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting appropriation of the following funds, was before Council:
$8,480.00 for the Title I School Improvement program to provide funds
for Preston Park Primary, Westside Elementary, Roanoke Academy for
Mathematics and Science, and Lincoln Terrace.
$391,049.00 from the Capital Maintenance and Equipment Replacement
Fund to provide funds for instructional technology equipment, facility
maintenance equipment, physical education equipment, handicap
access, middle and high school improvements, and food service
vehicle replacement.
A report of the Director of Finance recommending that Council concur in the
request of the School Board, was also before the body.
Mr. Hudson offered the following emergency budget ordinance:
(#35605-101801) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 School and School Food Services Funds Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 193.)
Mr. Hudson moved the adoption of Ordinance No. 35605-101801. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
BONDS/BOND ISSUES-SCHOOLS: A communication from the Roanoke City
School Board advising that the School Board at its October 9 meeting approved a
resolution to request Council to issue General Obligation Qualified Zone Academy
Bonds (QZAB), in an aggregate principal amount not to exceed $1,100,000.00, which
funds will be used to rehabilitate, repair, and/or equip Lincoln Terrace Elementary
School, was before Council
7
It was further advised that QZAB initiative is a Federal program that allows
lending institutions and schools to form a mutually beneficial partnership to support
education; the program offers bonds, interest-free, and allows a bank or other
lending institution to purchase the special no-interest bond on behalf of a school;
and schools qualify based on their percentage of free lunch students.
Mr. Harris offered the following resolution:
(#35606-101801) A RESOLUTION (i) authorizing the School Board for the City
of Roanoke to rehabilitate the present school building at Lincoln Terrace Elementary
School; (ii) authorizing and directing the City Manager to file an application with the
Virginia Department of Education seeking an allocation of authority to issue the
City's general obligation qualified zone academy bonds in an amount not to exceed
$1,100,000 to finance certain renovations to Lincoln Terrace Elementary School, and
(iii) authorizing and directing publication of a notice of public hearing to be held in
connection with the proposed bond issuance.
(For full text of Resolution, see Resolution Book No. 65, page 195.)
Mr. Harris moved the adoption of Resolution No. 35606-101801. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris and
Mayor Smith ................................................................................................. -7.
NAYS: None ........................................................................................... -0.
TAXES: A petition from the Boys and Girls Clubs of Roanoke Valley, Inc.,
requesting exemption from taxation of real property located at 1719 9th Street, S. E.,
in the City of Roanoke, pursuant to Section 30-19.04(B), Code of Virginia (1950), as
amended, was before Council.
Following discussion, Mr. Carder moved that the matter be referred to the City
Manager for study, report and recommendation to Council, and to schedule a public
hearing. The motion was seconded by Mr Hudson and unanimously adopted.
Mr. White reiterated previous requests that City staff review the status of 501
(C)(3) non-profit corporations, provide Council with a review of current properties
on the City's tax roles versus tax exempt properties, and submit a recommendation
for consideration by Council.
The Mayor spoke to the feasibility of the City making a contribution to such
organizations in lieu of supporting tax exempt status.
ELECTIONS-REGISTRAR: A communication from the General Registrar
advising that due to the "National Emergency", it has become necessary to move
Jefferson No. 2 Precinct, located at the National Guard Armory, to the Roanoke City
Schools Maintenance Building; Section 24.2-306 prohibits moving a polling place
60 days prior to an election without prior approval of the Justice Department;
however, since time constraints cannot be met, it is necessary to handle the
temporary polling place change as an emergency; and pursuant to Section 24.2-
31 OD, in the event of an emergency situation, the Electoral Board is required to find
a new location with prior approval of the State Board of Elections, was before
Council.
Mr. Harris offered the following emergency ordinance:
(#35607-101801) AN ORDINANCE temporarily changing the polling place for
Jefferson Precinct No. 2 from the National Guard Armory Building on Reserve
Avenue, S. W., to the Roanoke City Schools Maintenance Building, at 250 Reserve
Avenue, S. W.; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page197.)
Mr. Harris moved the adoption of Ordinance No. 35607-101801. The motion
was seconded by Mr. Carder.
Question was raised in regard to parking accommodations; wherupon, the
City Registrar advised that parking has been addressed along with other ADA
issues, and school employee parking is available adjacent to the building which will
be reserved for voters. She stated that a space will be designated for disabled
parking, along with appropriate signage directing voters to the school maintenance
building.
Ordinance No. 35607-101801 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET.HOUSING/AUTHORITY: The City Manager submitted a
communication advising that as part of its ongoing efforts to improve public housing
at the Lincoln Terrace Development, the Roanoke Redevelopment and Housing
Authority applied for and has been awarded a $15.1 million HOPE VI Revitalization
Grant from the U. S. Department of Housing and Urban Development ("HUD"); in
support of the Housing Authority HOPE VI application, the City committed to provide
up to $3 million in financial assistance from Federal and local funding sources for
(1) infrastructure costs ($2.1 million) of the Lincoln 2000/HOPE VI Project and (2)
housing rehabilitation and construction funding ($900,000.00) in the Washington
Park neighborhood (the $900,000.00 for housing assistance is being handled
through separate agreements with the Housing Authority); infrastructure funding to
be provided by the City will support improvements in public rights-of-way and
publicly dedicated easements, including but not limited to, construction and
reconstruction of streets, curbs, gutters and sidewalks and water and sewer utilities;
pursuant to Ordinance 35262-040201 and Resolution No. 35263-040201, Council
authorized execution of the original agreement dated July 1, 2000, providing
$600,000.00 from Federal and local funding sources; and Amendment No. 1 extended
the agreement period from September 30, 2001 to December 30, 2001.
It was further advised that the City will provide the Housing Authority with a
total of $2.1 million for infrastructure improvements in three yearly installments, with
the $750,000.00 covered by this letter being the second installment; funds for the
second installment have been identified in General Fund and Community
Development Block Grant ("CDBG") program funds and from Retained Earnings in
the Water Fund and Sewer Fund; and specific amounts and sources are as follows:
Source Account Name Amount
CDBG
General Fund
Sewer Fund
Water Fund
Infrastructure
Street Paving
Retained Earnings
Retained Earnings
$265,000.00
$100,000.00
$336,00O.OO
$ 49,000.00
The City Manager recommended that Council authorize the following actions:
Execution of Amendment No. 2 to the 2000 - 01 CDBG Agreement with
the Housing Authority, approved as to form by the City Attorney;
Appropriation of funds in the amount of $336,000.00 from Sewer Fund
Retained Earnings and $49,000.00 from Water Fund Retained Earnings
to accounts in each respective fund entitled, "Lincoln 2000/HOPE VI
Infrastructure", CDBG funds having been previously appropriated to
the proper account; and
Transfer $100,000.00 from Street Paving, Account No. 001-530-4120-
2010, to Transfer to Capital Projects Fund, Account No. 001-250-9310-
9508, and appropriate said funds in the Capital Projects Fund, Account
No. 008-410-9626-9003.
Mr. White offered the following emergency budget ordinance:
(#35608-101801) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General, Water, Sewage Treatment, and Capital Projects Funds
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 198.)
Mr. White moved the adoption of Ordinance No. 35608-101801. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Mr. Carder offered the following resolution:
(#35609-101801) A RESOLUTION authorizing the appropriate City officials to
execute Amendment No. 2 to the 2000-2001 Agreement with the City of Roanoke
Redevelopment and Housing Authority, providing funding for infrastructure
improvements associated with the Lincoln 2000/HOPE VI Community Revitalization
Program Project, upon certain terms and conditions, and describing the scope of
services in greater detail.
(For full text of Resolution, see Resolution Book No. 65, page 201.)
Mr. Carder moved the adoption of Resolution No. 35609-101801. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member White was out of the Council Chamber.)
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager submitted a
communication advising that in 1991, the Virginia General Assembly passed State
legislation allowing local law enforcement to seize and take possession of forfeited
property connected with illegal narcotics distribution; the law also makes it possible
for Police Departments to receive proceeds from forfeited properties; application
for an equitable share of property seized by local law enforcement must be made
to the Department of Criminal Justice Services, Forfeited Asset Sharing Program,
and certified by the Chief of Police; property, including funds shared with State and
local agencies may be used only for Law Enforcement purposes; program
requirements include that funds be placed in an interest bearing account and that
interest earned be used in accordance with program guidelines; revenues collected
for the grant are recorded in Grant Fund Account Nos. 035-035-1234-7133 and 035-
035-1234-7270; and monies received in excess of estimated funding total $75,211.00.
The City Manager recommended that Council appropriate $75,211.00 to certain
Grant Fund accounts to be established by the Director of Finance, and establish
revenue estimates of $75,211.00.
Mr. Hudson offered the following emergency budget ordinance:
(#35610-101801) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 201.)
Mr. Hudson moved the adoption of Ordinance No. 35610-101801. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member White was out of the Council Chamber.)
BUDGET-PARKS AND RECREATION: The City Manager submitted a
communication with regard to a project that consists of improvements to seven City
park softball/baseball fields (Huff Lane Park- Fields 1 and 2, Strauss Park, Westside
Ballfield - Field 1, Garden City Park, Norwich Park, Jackson Park and Preston Park).
She advised that after proper advertisement, one bid was received from Breakell,
Inc., in the amount of $313,749.00 for the base bids; and bid were received for the
following five additive bid items, with items 1, 2 and 4, in the amount of $48,582.00,
to be included in the project:
Additive Bid Item No. 1: Provide Baseball/Softball Field #2 at Preston
Park in the amount of $29,318.00.
Additive Bid Item No. 2: Provide concrete stairs for field access at
Preston Park in the amount of $5,591.00.
Additive Bid Item No. 4: Provide an irrigation system for new Ballfield
#2 at Huff Lane Park in the amount of $13,673.00.
It was noted that funding is available in Baseball/Softball Field Improvements,
Account No. 008-620-9737, in the amount of $255,000.00; the project will require
additional funding, in the amount of $142,000.00, from Baseball/Softball Lighting
Account No. 008-620-9736-9001; total funding required for the project is $397,000.00;
and additional funding in excess of the contract amount will be used for
miscellaneous project expenses, including advertising, printing, testing services,
minor variations in bid quantities and unforeseen project expenses.
The City Manager recommended that Council accept the bid and that she be
authorized to execute a contract with Breakell, Inc., in amount of $362,331.00
(consisting of $313,749.00 for the Base Bid, $29,318.00 for Additive Bid Item No. 1,
$5,591.00 for Additive Bid Item No. 2, and $13,673.00 for Additive Bid Item No. 4),
with 190 consecutive calendar days of contract time; and transfer $142,000.00 from
Baseball/Softball Lighting, Account No. 008-620-9736-9001, to Baseball/Softball Field
Improvements, Account No. 008-620-9737-9001.
Mr. Hudson offered the following emergency budget ordinance:
(#35611-101801) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 203.)
Mr. Hudson moved the adoption of Ordinance No. 35611-101801. The motion
was seconded by Mr. White and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
( Vice-Mayor Carder abstained from voting due to a conflict of interest in connection
with a business relationship with Breakell, Inc.)
Mr. Harris offered the following emergency ordinance:
(#35612-101801) AN ORDINANCE accepting the bid of Breakell, Inc., for
improvements to City softball/baseball fields, upon certain terms and conditions and
awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 204.)
Mr. Harris moved the adoption of Ordinance No. 35612-101801. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Harris,
and Mayor Smith ........................................................................................... -6.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Carder abstained from voting due to a conflict of interest in connection
with a business relationship with Breakell, Inc.)
BUDGET-FIFTH DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM: The
City Manager submitted a communication advising that the Fifth District Employment
and Training Consortium (FDETC) administers the Federally funded Workforce
Investment Act (WIA) for the region, which encompasses the Counties of Alleghany,
Botetourt, Craig, Franklin and Roanoke, as well as the Cities of Covington, Roanoke,
and Salem; and WIA funding is intended for two primary client populations:
dislocated workers who have been laid off from employment through no fault of their
own, and economically disadvantaged individuals as determined by household
income guidelines established by the U.S. Department of Labor.
It was further advised that the City of Roanoke is the grant recipient and fiscal
agent for Consortium funding, thus, Council must appropriate funding for all grants
and other monies received by the Consortium.
It was explained that the state office of the Virginia Employment Commission
(VEC) has sent the Consortium Notice of Obligation for carry over Job Training
Partnership Act (JTPA) funds for Program Year 1999, for WIA programs; carry over
funds converted to WIA on July 1,2000, will be subject to requirements of the WIA;
funds have been held by the state office of the VEC until the Department of Labor
approved the final JTPA close out; and the following funds must be expended prior
to June 30, 2002.
Adult Programs
Youth Programs
Dislocated Worker Programs
$ 29,299.00
43,927.O0
59,398.00
Total $132,624.00
The City Manager recommended that Council appropriate Consortium funding
totaling $132,624.00 and increase the revenue estimate by $132,624.00 in accounts
to be established by the Director of Finance.
Mr. Hudson offered the following emergency budget ordinance:
(#35613-101801) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Consortium Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 205.)
Mr. Hudson moved the adoption of Ordinance No. 35613-101801. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
GENERAL SERVICES-PUBLIC WORKS-UTILITY LINE SERVICES-EQUIPMENT:
The City Manager submitted a communication advising that bids were requested for
rental uniform service for designated City employees in the Departments of Public
Works, General Services and Utilities; three bids were received and evaluated in a
consistent manner based on required specifications; and the lowest bid meeting bid
specifications was submitted by Aramark Uniform & Career Apparel, Inc., at a cost
of $4.68 per employee per week, or an estimated yearly cost of $119,080.88.
The City Manager recommended that Council authorize issuance of purchase
order(s) to Aramark Uniform & Career Apparel, Inc., for the rental of employee
uniforms for a period of one year, with the option to renew for four additional one
year periods, and reject all other bids received by the City.
Mr. Carder offered the following resolution:
(#35614-101801) A RESOLUTION accepting the bid of Aramark Uniform &
Career Apparel, Inc. for rental uniform service for designated employees of the City
upon certain terms and conditions, and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 65, page 206.)
Mr. Carder moved the adoption of Resolution No. 35614-101801. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
PAY PLAN-CITY EMPLOYEES: The City Manager having submitted a
communication with regard to special military leave pay, she requested that the
matter be tabled until the next regular meeting of Council on Monday, November 5,
2001, at 2:00 p.m., in order to respond to a question raised by a Member of Council.
Mr. Harris moved that the matter be tabled until the next regular meeting of
Council on Monday, November 5, 2001, at 2:00 p.m. The motion was seconded by
Mr. Bestpitch and unanimously adopted.
CITY CODE-SPECIAL PERMITS-FEE COMPENDIUM: The City Manager
submitted a communication advising that on-street parking within many areas of the
City is shared between surrounding residential and commercial properties; due to
high parking demands and limited parking supply, some areas experience
difficulties maintaining an adequate availability of on-street parking; residents within
these areas are often times unable to park within a reasonable distance of their
home and the infiltration of commercial (office, retail and special event) parking into
these residential areas can adversely affect the character of the neighborhood;
neighborhoods most frequently affected include Gainsboro, Beechwood Gardens,
Old Southwest and certain neighborhoods in Raleigh Court; traditional parking
regulations currently contained in the City Code are limited in their ability to
adequately address these situations; development and support of mixed use village
centers is a goal within the City's recently adopted Comprehensive Plan; therefore,
the need to adequately address parking in mixed use areas is a current and future
problem that must be addressed.
It was further advised that other cities in Virginia (Charlottesville, Richmond,
Blacksburg and others) have implemented the use of a special permit parking to
better manage such issues; permits are used to make certain exceptions for local
residents when establishing on-street parking restrictions; it is important to note
that this is a resident initiated program and has been reviewed by the Steering
Committee of the Roanoke Neighborhood Partnership; and those who wish to have
such parking restrictions will petition the City and neighborhood inputwill be sought
before designations are made.
It was explained that based on the review of other permit parking programs
within the state and consideration of the conditions within Roanoke, City staff has
prepared a recommended City Code amendment to establish a residential parking
permit provision which would allow the City Manager to establish permit parking
areas within the City; prior to such designation, on behalf of the City Manager, the
Roanoke Neighborhood Partnership will coordinate the scheduling and advertising
of at least one community meeting designed to ensure that individuals,
neighborhood groups and businesses, especially those in affected areas, are aware
of the proposal and have the opportunity to provide feedback and recommendations
on the issue; the permit parking regulations would exempt valid permit holders from
the parking restriction or prohibition as posted (for example, the restriction could
state two hour parking except by permit); an adult citizen residing in a household
that fronts the affected area may obtain permits for the household; such permits
would include two visitor passes and a permit for each vehicle registered at the
address (not to exceed a maximum of four annual permits); proposed fee for
parking permits is $5.00 annually per household and replacement permits are $1.00;
and establishment of the Residential Parking Permit Program should improve the
City's ability to better manage parking in difficult situations.
The City Manager recommended that Council authorize amendment of the City
Code by the addition of Section 2, Residential Parking Permits, to Article IV,
Stopping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic, to
establish a Residential Parking Permit Program; and amend the City's Fee
Compendium to provide for permit fees.
Mr. Harris offered the following emergency ordinance:
(#35615-101801) AN ORDINANCE amending the Code of the City of Roanoke
(1979), as amended, by adding a new Division 2, Residential Parking Permits, to
Article IV, Stop_~inq. Standinq and Parking, Chapter 20, Motor Vehicles and Traffic,
to establish a procedure for creation of a residential parking permit system,
amending the City's fee compendium to establish certain fees for permits; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65, page 207.)
Mr. Harris moved the adoption of Ordinance No. 35615-101801. The motion
was seconded by Mr. Carder.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., complimented the City on
establishing the residential parking program which has been under discussion for
a number of years; however, she advised that that portion of the administrative
procedures identified as Residential Permit Parking Draft Administrative Procedures.
"Parking Study," is somewhat cumbersome and unusually harsh and should receive
further study by city staff.
Ordinance No. 34615-10180~ was adopted by the following vote:
17
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ........................................................................................ -0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION
RESOLUTIONS:
AND CONSIDERATION OF ORDINANCES AND
COMMITTEES-INDUSTRIES: Mr. Carder offered the following resolution
reappointing William L. Bova as a Director of the Industrial Development Authority
for a term ending October 20, 2005:
(#35616-101801) A RESOLUTION reappointing a Director of the Industrial
Development Authority of the City of Roanoke, to fill a four (4) year term on the
Board of Directors.
(For full text of Resolution, see Resolution Book No. 65, page 212.)
Mr. Carder moved the adoption of Resolution No. 35611-101801. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
COMMITTEES-INDUSTRIES: Mr. Harris offered the following resolution
reappointing S. Deborah Oyler as a Director of the Industrial Development Authority
for a term ending October 20, 2005:
(#35617-101801) A RESOLUTION reappointing a Director of the Industrial
Development Authority of the City of Roanoke, to fill a four (4) year term on the
Board of Directors.
(For full text of Resolution, see Resolution Book No. 65, page 212.)
Mr. Harris moved the adoption of Resolution No. 35617-101801. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ........................................................................................... -6.
NAYS: None ......................................................................................... 0.
(Council Member Wyatt was out of the Council Chamber)
CITY EMPLOYEES-MUNICIPAL AUDITOR: Mr. White offered the following
resolution appointing Troy A. Harmon as Municipal Auditor for the City of Roanoke,
effective October 18, 2001, for a term ending September 30, 2002:
(#35618-101801) A RESOLUTION electing and appointing Troy A. Harmon as
Municipal Auditor for the City of Roanoke, and ratifying the terms and conditions of
employment as Municipal Auditor offered to Mr. Harmon.
(For full text of Resolution, see Resolution Book No. 65, page 213.)
Mr. White moved the adoption of Resolution No. 35618-101801. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, White, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COUNCIL: Council MemberWhite commended his fellow Council members on
their participation in a Planning Retreat which was held on October 3, 2001, at Apple
Ridge Farm and encouraged Council to continue to engage in similarwork sessions/
retreats.
FIRST CITIES COALITION: Vice-Mayor Carder referred to a meeting of the first
Cities Coalition which was held during the Annual conference of the Virginia
Municipal League on October 14 - 16, 2001. He advised that the Coalition is
composed of 14 cities that face similar problems in terms of State funding inequities,
and noted that meetings of the Coalition will be scheduled in the near future.
REMARKS BY THE CITY MANAGER: None.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised
that Council sets this time as a priority for citizens to be heard; and matters
requiring referral to the City Manager will be referred, without objection by Council,
for response, report and recommendation to Council.
ANIMALS/INSECTS-COMPLAINTS: Mrs. Joseph Lawson, 3151 West Ridge
Road, S. W., addressed Council with regard to the over population of deer within the
limits of the City of Roanoke, causing damage to private property. She advised that
she lives in a high traffic area of the City, there are safety issues for the deer as well
as for motorists, and requested that the City take measures to alleviate the deer over
population.
Mr. Harris stated that the City has complied data on the deer population and
associated problems and requested that Council be provided with written
information, along with procedures used by other urban areas to address deer over
population. He added that the matter is of increasing concern because the deer
population is not being controlled by the hunting season.
Mr. Harris moved that the matter be referred to the City Manager for report to
Council, including information regarding the City's deer population, action taken by
other urban jurisdictions to control the deer population; and recommendations on
proposed actions to be taken by the City. The motion was seconded by Mr. Hudson
and adopted.
The City Manager advised that the matter will be discussed at Council's Work
Session scheduled for Monday, October 29, 2001, at 12:15 p.m., in the Emergency
Operations Center Conference Room, Room 159.
COMPLAINTS-TRAFFIC: Ms. Amy Cosner, 4004 High Acres Road, N. W.,
addressed Council with regard to anti-abortionist protestors who frequent Peters
Creek Road, N. W., on a daily basis. She advised that the protestors walk on both
sides of Peters Creek Road with their children and signage, disrupting traffic and
disrupting motorists, all of which represent a safety hazard to the protestors,
motorists and innocent children. She stated that such protesting is a form of
terrorism and hatred which she personally finds offensive and inquired if the
protestor have obtained an assembly permit from the City.
Without objection by Council, the Mayor advised that the remarks of Ms.
Cosner would be referred to the City Manager.
Ms. Wyatt expressed concern with regard to safety issues, especially those
relating to children; whereupon, she requested that the City Attorney address the
matter.
The City Attorney called attention to a provision in the City Code which
requires permits for various types of public assemblies; however, the provision is
inadequate and outdated and previous City Managers have directed that the Police
Department not enforce the provision. He stated that for some time, a committee
has been working on the draft of a more practical ordinance, numerous drafts have
been prepared to date, and it is difficult to formulate an ordinance that is not overly
restrictive, yet achieves the needs of the City to insure the safety of its citizens. He
explained that a generic type of ordinance is being prepared in an effort to isolate
those things that the City has a legitimate need to regulate.
At 3:50 p.m., the Mayor declared the meeting in recess for three closed
sessions.
At 4:55 p.m., the meeting reconvened in the Council Chamber, with all
Members of the Council in attendance, Mayor Smith presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Bestpitch
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
COMMITTEES-OATHS OF OFFICE -ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that the terms of office of Paula L. Prince, James
Armstrong, Charles W. Hancock, Stark H. Jones, George M. Mcmillan, Richard J.
Nichols, Henry Scholz, Fredrick M. (Rick) Williams, Barbara N. Duerk and S. Elaina
Loritts as members of the Roanoke Neighborhood Partnership Steering Committee
will expire on November 30, 2001, and called for nominations to fill the vacancies.
Mr. Harris placed in nomination the names of Ms. Prince, Mr. Armstrong, Mr.
Hancock, Mr. Jones, Mr. McMillian, Mr. Nichols, Mr. Scholoz, and Mr. Williams.
There being no further nominations, Ms. Prince, Mr. Armstrong, Mr. Jones, Mr.
McMillan, Mr. Nichols, Mr. Scholz, and Mr. Williams were reappointed for terms
ending November 30, 2004; and Mr. Hancock was reappointed for a term ending
November 30, 2002, as members of the Roanoke Neighborhood Partnership Steering
Committee, by the following vote:
FOR MS. PRINCE, MR. ARMSTRONG, MR. HANCOCK, MR. JONES, MR.
MCMILLAN, MR. NICHOLS, MR. SCHOLZ, AND MR. WILLIAMS: Council Members
Hudson, White, Wyatt, Bestpitch, Carder, Harris and Mayor Smith ........................ -7.
COMMITTEES- HUMAN RESOURCES-OATHS OF OFFICE: The Mayor advised
that the term of office of Courtney Penn as a member of the Advisory Board of
Human Development will expire on November 30, 2001, and called for nominations
to fill the vacancy.
Mr. Harris placed in nomination the name of Courtney Penn.
There being no further nominations, Mr. Penn was reappointed as a member
of the Advisory Board of Human Development for a term ending November 30, 2005,
by the following vote:
FOR MR. PENN: Council Members Hudson, White, Wyatt, Bestpitch, Carder,
Harris and Mayor Smith ................................................................................... -7.
COMMITTEES-HUMAN SERVICES COMMITTEE: The Mayor advised that there
is a vacancy on the Human Services Committee created by the resignation of
Katherine M. McCain and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Judy Jackson.
There being no further nomination, Ms. Jackson was appointed as a member
of the Human Services Committee for a term ending June 30, 2002, by the following
vote:
FOR MS. JACKSON: Council Members Hudson, White, Wyatt, Bestpitch,
Carder, Harris and Mayor Smith ......................................................................... -7.
COMMITTEES-OATHS OF OFFICE- LIBRARIES: The Mayor advised that there
is a vacancy on the Roanoke Arts Commission created by the resignation of Rita D.
Bishop and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Frank J. Eastburn.
There being no further nominations, Mr. Eastburn was appointed as member
of the Roanoke Arts Commission to fill the unexpired term of Rita D. Bishop, ending
June 30, 2002, by the following vote:
FOR MR. EASTBURN: Council Members Hudson, White, Wyatt, Bestpitch,
Carder, Harris and Mayor Smith .......................................................................... 7.
At 4:55p.m., the Mayor declared the Council meeting in recess to be
immediately reconvened in the Emergency Operations Center Conference Room,
Room 159, Noel C. Taylor Municipal Building, for a joint meeting of City Council and
the Roanoke Redevelopment and Housing Authority.
A joint meeting of the Roanoke City Council and the City of Raonoke
Redevelopment and Housing Authority was called to order on Thursday, October 18,
2001, at 5:00 p.m., in the Emergency Operations Center Conference Room, Room
159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor Ralph
K. Smith and Chairman Willis M. Anderson presiding.
CITY COUNCIL MEMBERS PRESENT: William D. Bestpitch, William H. Carder,
C. Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., Linda F. Wyatt and Mayor
Ralph K. Smith ................................................................................................ 7.
ABSENT: None ......................................................................... - .... -0.
HOUSING AUTHORITY COMMISSIONERS PRESENT: Carolyn M. Bumbry, Ben
J. Fink, Joseph F. Lynn, Christie L. Meredith and Chairman Willis M. Anderson ..... 5.
ABSENT: H. Victor Gilchrist and James W. Burks, Jr.- ................................. -2.
HOUSING/AUTHORITY: Following dinner, the business session convened at
5:30 p.m. Chairman Anderson expressed appreciation for the opportunity to meet
with Council. He stated that the Housing Authority is approximately one-half century
old and is committed to enforcing enabling legislation adopted by the General
Assembly of Virginia. He state that over the years, the Authority has been one of the
City's most important partners; it is a political subdivision of the Commonwealth of
Virginia with many specified duties and powers, including the power to incur debt,
issue bonds in the name of the Housing Authority, exercise the power of imminent
domain, and undertake projects at the City's request and on the Housing Authority's
own initiative with Council approval. He called upon Housing Authority
Commissioners to present various project updates.
South Jefferson Redevelopment Area:
Commissioner Meredith advised that the South Jefferson Redevelopment area
is a $14 million project, and over the first three years, $14 million will be spent on
relocating businesses, demolition of buildings, acquisition of properties and
remediation of environmental issues. She stated that all of the parcels of land in the
initial site have been appraised, with purchase offers and two purchases have been
finalized; and in the Spring of 2002, Carilion Hospital will begin construction of a day
care center, a 1,000 space parking deck and a credit union. She advised that the
Housing Authority and owners of the properties met with environmental consultants
and the Department of Environmental Quality on voluntary remediation and all
property owners in the area have agreed to participate, it is hoped that the
Department of Environmental Quality will approve a voluntary remediation plan and
that all proposals will pass contamination issues, with voluntary remediation saving
in the range of $400,000.00 - $600,000.00. She displayed design themes to be used
in the South Jefferson redevelopment area.
Ms. Meredith presented an update on the Virginia Rail Passenger Station, and
the Depot Feed and Seed Store which is currently owned by Norfolk Southern
Railway and was subsequently damaged by fire earlier this year. She advised that
the Roanoke Valley Preservation Foundation would like to purchase the property for
sale to another entity, possibly the Roanoke Chapter of the National Rail Historical
Society, for development as a museum. She stated that the property is currently
assessed at $13.9 million which generates approximately $47,000.00 per year in
taxes, and once build out is complete for the entire project, the new assessment will
be $440 million, with annual real estate taxes projected to be in the range of $4.4
million per year.
Eiqht Jefferson Place:
Commissioner Lynn advised that Eight Jefferson place is the first of its nature
to be undertaken; it is a $10.5 million project, involving construction of 87 market
rate units for downtown housing, consisting of one and two bedroom apartments,
and renting at approximately $1,000.00 per month. He stated that the project
provides market rate housing, it is an economic development project, financing is
in place, construction has commenced, and occupancy will occur in the summer of
2002, with the goal of renting all units within nine months of completion. He advised
that the project will aid specifically in the development of new business enterprise
for persons who are interested in downtown housing and will establish a customer
base for downtown businesses, thereby increasing the City's tax base.
Lincoln 2000:
Commissioner Bumbry advised that she is a resident of Lincoln Terrace and
as of this date, 45 new units have been rehabilitated and are currently occupied,
another four units are ahead of schedule and demolition of Lincoln 2000 is
approximately one half complete, with 69 units already razed and 76 yet to be razed.
She stated that relocation in Lincoln Terrace has progressed and no tenant had to
be displaced due to construction. She called attention to a partnership with Blue
Ridge Housing Development Corporation that constructed two houses off site on
Dunbar Street, one of which was purchased by a Lansdowne resident; and 14 new
duplex units will soon be constructed, ten of which will be fully handicap accessible
and four will be lease/purchase units. She reviewed aspects of the" Upward
MobilityThrough Public Housing" program which is administered in Lincoln Terrace
and explained that residents are encouraged to sign a contract stating that they will
participate in the program which is designed to help residents move out of public
housing into a home of their own. She stated that 44 residents are under contract
for participation out of a total of 46 eligible participants, participants must have
incomes of $'15,000.00 per year, and five Lincoln Terrace families have purchased
homes since the Lincoln 2000 program was initiated.
Ms. Troy Long, a participant in the "Upward MobilityThrough Public Housing"
program advised that the program has helped to provide the necessary funds to
enable her to go back to school, and she was accepted in the Virginia Western
Community College Nursing Program. She added that, overall, the program has
been successful and most of the participating residents are trying to make a better
life.
What the Housing Authority Brings:
Commissioner Fink advised that the Housing Authority operates pursuant to
the Code of Virginia to develop and operate housing projects, to serve as a partner
with the City, to study areas of the City where blight might exist, to serve as the
City's agent, and to implement the City's Vision Plan. He stated that the Housing
Authority has specific authority under State Code to purchase property from private
and public development in blighted area to be used for Iow income housing, and the
Housing Authority can make loans and grants for construction or rehabilitation of
residential, commercial, institutional or industrial properties, a prime example of
which is the Roanoke Higher Education Center. He further stated that the Housing
Authority can issue revenue bonds, such as that which was done for the Hotel
Roanoke Conference Center; the Housing Authority can borrow money to carry out
programs such as the Neighborhood Rehabilitation Loan Program; it can form
corporations, partnerships, joints ventures, trusts or any other legal entities in
order to carry out programs and projects, one of which is the Eight Jefferson Place
Project; the Housing Authority can create and implement neighborhood revitalization
programs for the City; develop residential commercial properties, purchase
properties, relocate residents, businesses, clear, sell or release property; address
difficult environmental matters and solutions to potential environmental issues, such
as the voluntary remediation program previously discussed for the South Jefferson
Street area; operate Iow income housing, create innovative opportunities for Iow
income families and obtain Federal and other funds for local programs such as the
HOPE VI Project. He advised that the Housing Authority can create partnerships,
provide mediation and facilitation, assist with real estate projects and neighborhood
needs, develop effective programs for revitalization, and coordinate implementation
of housing programs among local nonprofit housing providers so as to provide the
best leverage resources, in conjunction with a staff of professionals representing
numerous talents. He spoke in support of a Housing Authority liaison program with
City Council in order to work closer with Council and the City administration to
insure that the two entities do not work at cross purposes and that priorities are
known and understood by ail. He proposed a program in which Housing Authority
Commissioners and City Council Members would meet to discuss priorites and
expectations.
Marketing Rate Housin_~ Efforts:
Executive Director John Baker advised that the Housing Authority is as
interested in market rate housing as it is in all other aspects of housing in the City
of Roanoke. He stated that it is important for the Housing Authority to meet the
needs of Iow income families, but it is equally important for the health of the City to
provide housing diversity, and an inventory of market rate housing is necessary to
provide a healthy City for families of Iow income. He added that the Housing
Authority supports the opportunity for families to move out of public housing and
into more standard market rate housing which is the philosophy behind the Lincoln
Terrace model. He noted that the Eight Jefferson Place Project is an economic
development project as much as a housing project and offers an opportunity to
provide another type of inventory of housing when businesses are typing to attract
employees, or when the City is trying to attract new business's into the area. He
state that market rate housing is an important part of the many programs that the
Housing Authority wishes to operate by working with the City administration and
City Council to insure that both groups are proceeding in the right direction and that
the Housing Authority implements those plans and policies established by Council.
Council Member Harris, Council's liaison to the Roanoke Redevelopment and
Housing Authority, advised that he meets monthly with Mr. Baker and Mr. Anderson
for updates on pertinent projects, and requested that Council Members convey
questions or concerns on housing issues to him as Council's liaison representative
to the Housing Authority. He echoed the sentiments of Council Members that
projects highlighted by the Housing Authority are creditable, important and exciting
to the community. He addressed a concept to strengthen the relationship between
City Council and the Board of Commissioners of the Housing Authority as a result
of dialogue and input by Council Members, with the goal of transitioning to a more
effective working relationship. He stated that other avenues of cooperation could be
to expand the business breakfasts to include one additional member of City Council
and one additional member of the Housing Authority Board of Commissioners;
inasmuch as there are seven members of City Council and seven Housing Authority
Commissioners, there could be a one on one rotating relationship/partnership with
one member of the Housing Authority and one member of City Council meeting
periodically to provide each other with feedback; a more intensive type of meeting
with the Housing Authority could be held to discuss general matters and direction
which would be more indepth and free flowing than the current meeting structure,
and either annually or semi-annually the two bodies could engage in a one-half day
retreat to discuss issues of economic development, public housing, market rate
housing, etc. He stated that the above represent ideas that he would like to discuss
with his colleagues on City Council and encouraged the Housing Authority to do
likewise. He stated that the Housing Authority is moving in the right direction and
there appears to be good communication between the City Manager and her staff
and the Executive Director and his staff.
The City Manager advised that she, along with City staff, would welcome the
opportunity to present briefings to the Housing Authority on any City item of interest.
Ms. Wyatt encouraged the Housing Authority to investigate more ways to
occupy children during that period of time when school is dismissed until their
parents arrive home from work.
OTHER BUSINESS: None:
There being no further business, at 6:40 p.m., the Mayor declared the Council
meeting in recess until 7:00 p.m., in the City Council Chamber.
On Thursday, October 18, 2001, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the
following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., William White, Sr., Linda
F. Wyatt, William D. Bestpitch, William H. Carder, C. Nelson Harris and Mayor Ralph
K. Smith ........................................................................................................... 7.
ABSENT:None ............................................................................. ~'
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Council Member
William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Thursday, October 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Sherman W. Chisom that an unused, unpaved and
unimproved alleyway running in an east/west direction between 10 t/2 Street and 11th
Street, S. E., between properties identified as Official Tax Nos. 4111317 and 4111303,
27
for a distance of approximately 130 feet in a westerly direction from 11th Street, be
permanently vacated, discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 28, 2001 and Friday, October 5, 2001, and The Roanoke
Tribune Thursday, October 4, 2001.
Evelyn S. Lander, Agent, City Planning Commission, presented a written
report of the City Planning Commission, and advised that due to an error in
describing the alley to be closed in the legal advertisement, the Planning
Commission considered the request at its meeting this afternoon. She explained
that the petitioner is requesting that a portion of the undeveloped alley be closed
because of lack of maintenance and vagrant issues; the heavily vegetated alley
extends over a steep hill between 10 t/2 and 11th Streets and the remainder of the
alley (not requested for closure at 10 t/2 Street) has been partially covered with
gravel.
She advised that the City Planning Commission recommends that Council
approve the request to vacate, discontinue and close the alley as above described.
Mr. White offered the following emergency ordinance:
(#35619-101801) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 215.)
Mr. White moved the adoption of Ordinance No. 35619-101801. The motion
was seconded by Mr. Carder.
Sherman W. Chrisom, Spokesperson, appeared before Council in support of
the request.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter. There being none, Ordinance No. 35619-
101801 was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith .............................................................................................. -7.
NAYS: None .... O.
The Mayor declared the public hearing closed.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Thursday, October 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of the Times-World Corporation that a portion of Salem
Avenue, S. W., near its intersection with Second Street, being approximately five feet
wide and 35 feet long, lying on the south side of Salem Avenue, and shown on the
"Right of Way Easement and Vacation Plat for The Roanoke Times," prepared by
Caldwell White Associates, and dated August 22, 2001, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 28, 2001, and Friday, October 5, 2001, and The Roanoke
Tribune Thursday, October 4, 2001.
Evelyn S. Lander, Agent, City Planning Commission, advised that the City
Planning Commission considered the street closure request at its afternoon session
and pursuant to a vote of 7 - 0, the Planning Commission recommended approval of
the request. She explained that the City Planning Commission added a condition
that the applicant bear the cost of relocating the excising fire hydrant and traffic
signal cabinet, which is currently in the right-of-way, if it is deemed necessary and
recommended that the City sell the right-of-way at its fair market value. She referred
to four measures currently before Council: (1) an option to close the right-of-way
without additional conditions or sale of right- of-way; (2) an option to close the right-
of-way with the added condition that the fire hydrant and traffic signal cabinet be
relocated, if necessary, with sale of the right-of-way (3) an option to relocate the fire
hydrant and the signal cabinet without the sale of right-of-way and (4) an option to
relocate the fire hydrant and the signal cabinet with the sale of right-of-way.
Ms. Lander called attention to a report from the City Planning Commission
which was included in Council's agenda packet that detailed the entire request, with
the statement that the Planning Commission would consider the matter at its
afternoon session today and advise Council at its evening meeting of the Planning
Commission's recommendation.
Mr. White expressed concern that he did not have access to the written report
containing the recommendation of the City Planning Commission prior to the
Council meeting.
The City Attorney clarified that the recommendation of the City Planning
Commission is to approve the vacation of the right-of- way, thereby requiring the
applicant to purchase the right-of-way and to pay for relocating a fire hydrant and
traffic signal cabinet, if necessary.
Mr. Bestpitch offered the following ordinance:
"AN ORDINANCE permanently vacating, discontinuing and closing certain
public right-of-way in the City of Roanoke, Virginia, as more particularly described
hereinafter; and dispensing with the second reading of this ordinance."
The motion was seconded by Mr. Carder.
Daniel F. Layman, Jr., Attorney, representing the petitioner, advised that the
Times World Corporation has no objection to the provision of the ordinance as
recommended by the City Planning Commission, although project right-of-way has
been comparatively unusual in the City of Roanoke. He stated that his client is
agreeable to paying the cost of moving the utilities, however, there has been
considerable discussion between representatives of the Times World Corporation
and the City's Engineering Department that there may be some sharing of costs if
the City takes this opportunity to do certain things that are not necessarily caused
by the Times World Project, but because it is a good time to take such actions; for
example: the traffic signal control cabinet may not have to be moved because of the
Times World Project, but because the City might elect to raise the signal cabinet out
of the flood level and would chooe this opportunity to do so.
Ms. Wyatt expressed concern with not the procedure, but with the timeliness
of the procedure. She stated that she had not received the written recommendation
of the City Planning Commission in sufficient time to give the matter the thorough
attention that it deserves, therefore, she was uncomfortable in continuing with the
process and in making a decision regarding information that she had not had
sufficient time to read or understand. She added that her position has nothing to
do with whether she is for or against the Times World project, but the timeliness of
receiving information from the City Planning Commission.
The Mayor inquired if it was critical that the matter be acted upon this evening;
whereupon, the City Manager advised that because reports were submitted and
forwarded to Council without the recommendation of the City Planning Commission,
but clearly provided all background information as to the issues, it was the belief
of City staff that with the City Planning Commission's recommendation coming forth
this evening, Council might be in a position to take action; however, if Council is not
comfortable in doing so, the petitioners and all other parties to the matter would
prefer to give Council adequate time in which to make the proper assessment. She
stated that reports were submitted on each public hearing item providing Council
with all of the background information, except the recommendation of the City
Planning Commission, prior to the Council meeting.
3O
The Mayor inquired if there were citizens who wished to be heard; whereupon,
Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., Roanoke County, advised that
Council, the City of Roanoke and the United States of America, in response to the
terrorists attacks on New York and Washignton, D. C., on September 11,2001, have
elevated God front and center.
The Mayor requested that Mr. Jeffrey keep his remarks germane to the public
hearing.
Mr. Jeffrey advised that there are three public hearings on the agenda this
evening regarding The Roanoke Times and its expansion project, this being one of
those items, and proceeded to read Bible scripture; whereupon, the Mayor ruled Mr.
Jeffrey out of order inasmuch as his remarks were not germane to the topic of the
public hearing and declared a ten minute recess.
Following the recess, Vice-Mayor Carder advised that the City Planning
Commission has recommended abandonment of an easement of 168 square feet at
a minimal price, it did not make sense to delay a $30 million project for a minimal
amount and encouraged Council to act on the matter as soon as possible.
Mr. White advised that under normal circumstances, he would agree with Vice-
Mayor Carder, however, since there has been confusion regarding information
before the Council, four different versions of an ordinance, and a question with
regard to sharing costs on moving utilities, he would encourage Council to delay
action on the matter until a later date.
Mr. Hudson concurred in the remarks of Council Members White and Wyatt
inasmuch as Council has not had sufficient time to study the recommendation of the
City Planning Commission.
Following discussion, Mr. Layman advised that the Times World Corporation
does not wish to be perceived as rushing through the process or placing Council
Members in an awkward situation; therefore, the Times World Corporation would be
willing to continue the matter until the next regular meeting of Council.
Ms. Wyatt requested the privilege of offering a substitute motion; whereupon,
the Mayor called upon the City Attorney for a ruling as to whether a substitute
motion was in order. The City Attorney advised that it would be appropriate to
proceed with the roll call on the ordinance.
Inasmuch as five affirmative votes are required for adoption of an ordinance
dispensing with the second reading of the title paragraph, the ordinance was lost
by the following vote:
3!
AYES: Council Members Bestpitch, Carder, Harris and Mayor Smith ............ -4.
NAYS: Council Members White, Hudson and Wyatt ..................................... 3.
The Mayor declared the public hearing closed.
EASEMENTS-NEWSPAPERS: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Thursday, October 18, 2001, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the City of Roanoke to vacate a utility
easement across four parcels of land along Second Street, S. W., identified as
Official Tax Nos. 1011001-1011004, inclusive, in connection with the Times-World
Corporation expansion, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Sunday, October 7, 2001, and The Roanoke Tribune on Thursday,
October 4, 2001.
A communication from the City Manager advising that the Times-World
Corporation, a subsidiary of Landmark Communications, Inc., has been publishing
newspapers from its present location in downtown Roanoke since 1914; a major
expansion was completed in 1984; a new production facility is proposed on property
across Second Street; a request to abandon an easement across four parcels of land
along Second Street has been received from the Times-World Corporation; the
parcels are identified as Official Tax Nos. 1011001, 1011002, 1011003, and 1011004;
the subject easement was acquired as part of the Second Street/Gainsboro Road
Project and is described as a permanent utility easement for C & P Telephone
Company of Virginia and the City of Roanoke; as successor to C & P, Verizon has
agreed to abandon its rights to the easement; and Engineering staff recommends
that the easement be vacated, was before Council.
Following the public hearing, the City Manager recommended that Council
authorize vacation of the easement.
Mr. Bestpitch offered the following ordinance:
"AN ORDINANCE authorizing the vacation of an easement on property
identified as Official Tax Map Nos. 1011001,1011002, 1011003, and 1011004 adjacent
to Second Street, S. W., upon certain terms and conditions; and dispensing with the
second reading by title of this ordinance."
Mr. Bestpitch moved the adoption of the ordinance. The motion was
seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter; whereupon, Mr. Martin Jeffrey, 3912 Hyde
Park Drive, S. W., Roanoke County, requested a definition of the word "germane."
The Mayor responded that the word germane means to address the subject under
discussion by Council.
Mr. Jeffrey requested that Council vote no on the item inasmuch as it
represents a fundamental erosion of public trust and integrity and moves forward
on the Times World project, a project to which the City gave $500,000.00 to a multi-
million dollar operation. He called attention to concerns about the slanting of news
relative to Roanoke City government since the decision was made and easements
were applied for; there are concerns in the community regarding the nature of the
relationship between the City of Roanoke and the Times World Corporation and what
the City of Roanoke might receive in exchange for the $500,000.00. He referred to
the concerns expressed by of Mr. Roger Roberts regarding the impact of the project
upon his property investment and that Mr. Roberts was not informed of plans of the
Times World Corporation prior to investing thousands of dollars in his property. He
stated that to grant the request of the Times World Corporation is a fundamental
erosion of public trust in the newspaper as the public voice and in Council as the
public government, because such actions send the wrong message, and encouraged
Council Members to vote no on this item and the previous item.
Ms. Wyatt offered a substitute motion that the matter be tabled. The motion
was seconded by Mr. White and lost by the following vote:
AYES: Council Members Hudson, White and Wyatt ..................................... 3.
NAYS: Council Members Bestpitch, Carder, Harris and Mayor Smith ............ -4.
Following further discussion in which it was pointed out by the City Attorney
that the ordinance, in its present form, would require five affirmative votes to pass
and if the emergency provision is deleted, the ordinance would require a second
reading by Council on November 5, 2001, and would be effective ten days following
the date of adoption.
Ms. Wyatt advised that she was supportive of the concept; however, her
concern related to the timeliness of receiving the recommendation of the City
Planning Commission and if she was forced to vote on the issue this evening, she
could not support the request. She stated that it is an issue of principle because
while there may not be an issue on this particular item, Council should not set a
precedent of acting on information that it has not had sufficient time to read and
understand.
Mr. Harris advised that written information on the matter before Council was
included in the Council agenda material which was delivered to all Members of
Council on Thursday, October 11, 2001. He stated that Council is not being held
hostage because something has changed, and petitioners are present this evening
who expect Council to act on the matter.
Ms. Wyatt responded that six documents were placed before Council after
7:00 p.m., this evening which is the information that she had not had an opportunity
to read and understand. She stated that the issue is one of appropriate and
responsible behavior as a Member of Council.
Mr. Harris advised that in the spirit of moving on with the agenda, he would
support a motion to table the item with the understanding that at the next meeting
of Council, all Members of the Council will come prepared to vote on the issue.
Mr. Harris moved that the ordinance be tabled until the next regular meeting
of Council on Monday, November 5, 2001, at 2:00 p.m. The motion was seconded by
Mr. Hudson and adopted, Mayor Smith voted no.
The Mayor declared the public hearing closed.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Thursday, October 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of the City of Roanoke to amend Section 36.1-206,
Permitted Uses, Section 36.1-227, Permitted Uses, and Section 36.1-249, Permitted
Uses, Chapter 36.1, Zoninq, Code of the City of Roanoke (1979), as amended, to
provide for commercial printing establishments including newspapers, publications
and other printed materials as permitted uses in the C-2, General Commercial
District, C-3, Central Business District, and LM, Light Manufacturing District, of the
City of Roanoke, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 28, 2001 and Friday, October 5, 2001, and in The
Roanoke Tribune on Thursday, October 4, 2001.
Evelyn S. Lander, Agent, City Planning Commission, advised that a report of
the Planning Commission was included in the Council package that provided all
background information on the proposed amendment. She stated that the City
Planning Commission met this afternoon and recommends approval of the proposed
amendment by a vote of 6 - 0. She advised that David A. Bowers, Attorney,
representing Roger Roberts, spoke in opposition to the proposed amendment and
Stan Barnhill, Attorney, representing The Roanoke Times, spoke in favor; Mr.
Roger Roberts, property owner, spoke in opposition and Wendy Zamparelli,
Publisher, The Roanoke Times, responded to comments regarding the proposed
34
Times World Corporation expansion project. She called attention to two
communications in support of the proposed amendment, one from Downtown
Roanoke, Inc., and one from the Roanoke Regional Chamber of Commerce.
Mr. Bestpitch offered the following ordinance:
(#35620-101801) AN ORDINANCE amending and reordaining §36.1-206,
Permitted Uses, §36.1-227, Permitted Uses., and §36,1-249, Permitted Uses, of
Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to
provide for commercial printing establishments which print newspapers,
publications and other materials, as permitted uses in the C-2, General Commercial
District, C-3, Central Business District, and the LM, Li~lht Manufacturing District, of
the City of Roanoke, and dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 218.)
Mr. Bestpitch moved the adoption of Ordinance No. 35620-101801. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter; whereupon, David A. Bowers, Attorney,
representing Roger Roberts, stated that Council is being requested to amend the
Zoning Ordinance and yet, the City Planning Commission has been directed by
Council and the City Administration to submit a complete revision to the City's entire
Zoning Ordinance. Therefore, he requested that the law be left intact and that The
Roanoke Times proceed under the City's current Zoning Ordinance. He stated that
a question has arisen as to what the proposed amendment has to do with The
Roanoke Times which leads to questions such as: why does the ordinance refer to
printing presses, why does the ordinance refer to the newspaper, why is the
publisher of the newspaper present this evening, why did the City administration
send the proposed amendment through the channels for City Planning Commission
consideration, why has there been an exchange of land between the City and the
newspaper, why has there been a $500,000.00 grant to the newspaper, and why was
such action taken in public session in May 2001, not in the name of The Times
World Corporation, but under another name that was not recognized. He stated that
one cannot stop progress, but one should consider the impact of progress on
people.
Mr. Roger Roberts, 121 Campbell Avenue, S. W., spoke against the proposed
Zoning Ordinance amendment. He stated that many concessions have been made
to The Roanoke Times because it threatened to move its operation out of the City.
He stated that as a property owner, he was required to abide by the Zoning
Ordinance when he purchased his property and expressed concern that Council is
being swayed by a $31 million project. He called attention to noise and odor f.'om
The Roanoke Times operation as a result of diesel trucks and gates that unload
paper which should not be permitted in an area that allows townhouses, apartments,
schools, etc. He requested that Council vote against the request to amend the
Zoning Ordinance, and that City Council stand up for the people of the City of
Roanoke by saying no to big businesses.
John H. Kennett, Attorney, assisting David A. Bowers, Attorney, representing
Mr. Roger Roberts, advised that the purpose of the Zoning Ordinance is to protect
property; however, not only will the $31 million project damage the property of his
client, the City went about it in a manner that almost guarantees its defeat in court.
He stated that the Zoning Ordinance currently provides 39 permitted uses in the C-3
District, and it is agreed this is not one of the 39 permitted uses. He added that the
proposed amendment provides for a permitted use which will allow a manufacturing
plant to be placed in an existing building, therefore, it has been interpreted that if the
Times World Corporation constructs a new building for $30 million with a walkway
across Second Street, it then becomes an existing building for the present Times
World Corporation, which interpretation he believes the court system will over turn.
He advised that Mr. Roberts would not be adverse to the Times World Corporation
constructing a printing plant on the existing block by adding a number 40 to the 39
permitted uses, and if the Zoning Ordinance is amended accordingly, the printing
press could be located downtown on the existing block, but not across the street
from Mr. Roberts property, Mr. Roberts would then withdraw his complaint and the
City would still have the $31 million expansion project proposed by the Times World
Corporation.
D. Stan Barnhill, Attorney, representing The Times World Corporation, advised
that it is interesting to note that Mr. Bowers suggested that the action Council is
about to take is somewhat tainted by unlawfulness, while Mr. Kennett advised that
Council is precisely doing what he believes Council should be doing to address the
issue. He stated that before Council is an ordinance that will permit a use which is
currently wide spread in the inner city because not only is the Roanoke Times
located in this area, but so is Stone Printing, Virginia Lithograph, and other similar
types of businesses which are activities that are well suited for the center city and
for C-2 areas. He further stated that the Times World Corporation intends to install
an innovative printing press that does not yet exist in the United States, and one
would have to go to Canada or Europe to see the type of innovative technology that
is proposed for the Roanoke area which will enhance the value to the region of
providing a top flight newspaper that will serve the needs of the community. He
advised that in his remarks, Mr. Kennett alluded to spot zoning; however, Council
is not being asked to change any parcel of land with any particular interest in mind,
but instead Council is requested to bring the Zoning Ordinance into compliance
with what existed prior to the 1989 amendments inasmuch as printing
establishments were permitted for a number of years in this area. He stated that
there will be no damage to Mr. Roberts property as a result of permitted uses in the
current C-3 district because bus stations, a stadium, and a hospital are currently
permitted uses and pursuant to the proposed amendment, a modern printing press
will be located on what is now an empty lot. He advised that Mr. Roberts, who
stated that his property rights are being violated, chose to place his apartments in
their present location when the Times World printing press was located in close
proximity to his property. He stated that the arguments before Council are veiled
attempts to hold the Times World Corporation hostage.
Wendy 7amparelli, Editor and Publishier, The Roanoke Times, advised that
the newspaper has been a part of downtown Roanoke since 1886, it is about to
celebrate its 115th anniversary, and the Times World Corporation wishes to remain
a part of downtown Roanoke. She stated that the first thing the Times World
Corporation did when it became aware that the antiquated printing press had to be
replaced was to determine whether it could be located on the parking lot adjacent
to the building; however, the reality is that printing presses have changed in the last
50 years since the Times World Corporation purchased its last printing press and
the press of today cannot be located on that same kind of footprint; therefore, it was
felt that acquiring surface parking lots and designing an innovative project to
connect the building with the existing building would enhance downtown Roanoke.
She stated that the new printing press will enable color print on every page of the
newspaper which will add to the enjoyment of readers and to the success of
advertisers in The Roanoke Times. She explained that the Times World Corporation
has worked openly throughout the project to make its intentions clear; she would
not want to be the publisher that pulled 450 employees out of downtown Roanoke
because the newspaper could not find space to locate its new facility, which would
mean that 450 people who come to the downtown Roanoke area every day to work,
shop, and transact business would no longer be in place, and she asked that it be
invisioned what the corner would look like with an empty building. She urged that
the City of Roanoke correct an omission that was made in the latter part of 1980's.
Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., Roanoke County, urged that
Council either table the item or vote no. He stated that it is a moral question for City
government and asked if Council plans to continue to conduct business in this
matter which sends the wrong message to its citizens. He further stated that his
position is not against economic development or stabilizing downtown, but
economic development should be offered with accountability by everyone involved
in the process. He advised that the proposed amendment is clearly a way to
circumvent the legal challenges to the zoning request that The Roanoke Times
submitted to the Board of Zoning Appeals. He stated tht if City Council cares about
its citizens, tabling the item will not compromise a $31 million project, it should be
pointed out that the newspaper is violating at least 11 of the Code of Ethics of
Journalism in accepting funds from the City, in the zoning ordinance amendment,
and there is a perception by citizens of bias in the coverage of Roanoke City
government by The Roanoke Times.
There being no further speakers and no further discussion by Council,
Ordinance No. 35620-101801 was adopted by the following vote:
37
AYES: Council Members White, Wyatt, Bestpitch, Carder, Harris, and Mayor
Smith ............................................................................................................ 6.
NAYS: None- O.
(Council Member Hudson was out of the Council Chamber.)
The Mayor declared the public hearing closed.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Thursday, October 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of the City Planning Commission to amend Section 36.1-
723, Penalty forviolations, Chapter 36.1, Zoning, Code of the City of Roanoke (1979),
as amended, to revise penalties for violations of the Zoning Ordinance, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 28, 2001, and Friday, October 5, 2001, and The Roanoke
Tribune Thursday, October 4, 2001.
A report of the City Planning Commission advising that the proposed
amendment to the Zoning Ordinance is recommended to provide the City of Roanoke
with the authority granted to localities by the state legislature by a recent
amendment to the Code of Virginia, which provides for higher criminal penalties for
violations of the Zoning Ordinance; the current code provides for a $50.00 fine for
unabated violations and a $250.00 fine if not corrected in ten days; a new code
provision would establish a fine ranging from a minimum of $10.00 to a maximum
of $1,000.00, and would provide that if the violation is not corrected within ten days,
a fine could be imposed of not less than $100.00 and not more than $1,500.00, was
before Council.
The City Planning Commission recommended that Council adopt the
proposed amendment to Section 36.1-723 of the Zoning Ordinance.
Mr. Carder offered the following ordinance:
(#35621-101801) AN ORDINANCE amending and reordaining §36.1-723, Penalty
for violations, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as
amended, revising the penalties for violations of the zoning ordinance, and
dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 65, page 220.)
Mr. Carder moved the adoption of Ordinance No. 35621-101801. The motion
was seconded by Mr. Hudson.
The Mayor inquired if thers were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35621-101801
was adopted by the following vote:
AYES: Council Members Hudson, White, Wyatt, Bestpitch, Carder, Harris,
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
The Mayor declared the public hearing closed.
CITY CODE-COMMITTEES-ARCHITECTURAL REVIEW BOARD: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Thursday, October 18, 2001, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the City of Roanoke
to amend Section 36.1-640, Appointment, membership, Division 2, Architectural
Review Board, Article VII, Administration, Chapter 36.1, Zoninq, Code of the City of
Roanoke (1979), as amended, to eliminate certain qualifications for membership on
the Architectural Review Board, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 28, 2001, and Friday, October 5, 2001, and The Roanoke
Tribune Thursday, October 4, 2001.
A report of the City Planning Commission advising that at present, members
of the Architectural Review Board are required to meet certain eligibility
requirements as set forth in the Zoning Ordinance and Section 36.1-640 provides for
the following requirements:
"All members shall have an interest, competence or knowledge in
historic preservation. At least one (1) of the members appointed shall
be selected from the membership of the city planning commission, at
least two (2) members shall be registered architects, and at least one
(1) member shall be a person who has a demonstrated knowledge of
and interest in the history of the city."
It was further advised that the proposed amendment would eliminate all of the
requirements for board membership.
Mr. Carder offered the following ordinance:
"AN ORDINANCE amending and reordaining §36.1-640, Appointment,
membership, of Division 2, Architectural Review Board, of Article VII, Administration,
of Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1979), as amended, in
order to eliminate certain qualifications for members of the Architectural Review
Board, and dispensing with the second reading of this ordinance by title."
Mr. Carder moved the adoption of the ordinance. The motion was seconded
by Mr. Bestpitch.
Evelyn S. Lander, Agent, City Planning Commission, advised that a motion to
approve the proposed amendment failed by a vote of 0 - 5; at a meeting of the
Planning Commission which was held this afternoon; two members of the City
Planning Commission expressed concern with regard to removing the requirement
that at least two architects be appointed to the Architectural Review Board because
it was felt that the Board should include architects in order to maintain validity and
to serve the needs of the City's historic districts. She noted that other Planning
Commission members had similar concerns and requested that they be provided
with additional information regarding the reason for the proposed amendment.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter; whereupon, Mr. Robert Richert, 415 Allison
Avenue, S. W., encouraged further study of the proposed amendment. He stated that
fine tuning is needed and it is a given that members of the Architectural Review
Board should have an interest, competence and knowledge of historical
preservation, and it is hoped that future Councils would honor that provision if it
were not included in the ordinance. He stated that a representative of the City
Planning Commission may not be necessary on the Architectural Review Board
because of the level of maturity since the historic districts were instituted. He
strongly supported the need to appoint architects to the Board because it is difficult
to deal with competent professional persons who appear before the Architectural
Review Board if architects are not represented. He stated that the number of
architects specified should not be less than two because there are instances when
an architect serving on the Board must abstain from voting due to a personal
interest, and suggested that the ordinance provide, "not less than two nor more than
three architects"; and it appears that the requirement to appoint one person
knowledgeable in the history of Roanoke is redundant.
Robert B. Manetta, Chair, Architectural Review Board and a Member of the City
Planning Commission, advised that he serves in the dual role as a member of the
City Planning Commission and the Architectural Review Board; however, there does
not appear to be any significant value in serving in a dual function because
communications concerning Architectural Review Board and City Planning
Commission activities rarely require coordination. He spoke in support of deleting
the provision requiring the appointment of an individual with knowledge of the
history of the City, because it should be obvious that at least a majority of the Board
4O
would have knowledge about the general history of the City of Roanoke. He also
spoke in support of a provision that would require appointment to the Board of at
least one person who is a professional in the field of historic preservation. He
stated that at least two architects are needed on the Architectural Review Board to
address Board items in a professional manner. In summary, he requested that at
least two architects and a representative with historic preservation background be
included in the Architectural Review Board.
Following further discussion, Mr. Carder offered a substitute motion that the
matter be tabled, with the recommendation that the Vice-Mayor, Council Member
Wyatt, the City Manager and the City Attorney (the committee previously appointed
by Council to study restructuring of Council appointed boards and commissions)
meet with representatives of the Architectural Review Board to further discuss the
matter and report to Council accordingly. The motion was seconded by Mr.
Bestpitch and unanimously adopted.
PARKS AND RECREATION-ACTS OF ACKNOWLEDGEMENT: Pursuant to
action of Council, the City Clerk having advertised a public hearing for Thursday,
October 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider the proposed renaming of Elmwood Park to honor the late Dr. Martin Luther
King, Jr., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 28, 2001, and Friday, October 5, 2001, and The Roanoke
Tribune Thursday, October 11, 2001.
For the benefit of the viewing audience, Council Member Harris officially
presented a compromise concept that was presented in the newspaper and
discussed with Council Members. He advised that following the report of the Martin
Luther King Memorial Committee, coupled with initial public reaction and responses,
he discussed the following compromise proposal with Vice-Mayor Carder who
served as Council's liaison to the Martin Luther King Memorial Committee: i.e.:
"The "Outlook Roanoke" plan regarding downtown contains a recommendation that
Bullitt Avenue be extended to intersect with Williamson Road. Presently, Bullitt
Avenue deadends just past the library. Should Bullitt Avenue continue through to
Williamson Road, there would be a natural division of Elmwood Park. Herein lies the
compromise. On the south side of Bullitt Avenue would remain the library,
amphitheatre, and a majority of the park land. This south side could retain the
Elmwood Park name. On the north side of Bullitt Avenue would be a rectangular
park area containing the Lilly ponds and plaza and it is proposed that this area be
named to honor Dr. King."
Council Member Harris explained that the purpose of Council's public hearing
this evening is to receive responses, input, thoughts, and suggestions by citizens,
and inasmuch as this is Council's first public hearing on the issue as a Council, no
4]
action will be taken on the recommendation at this Council session, the intent of the
public hearing being to listen to the views of citizens.
On behalf of Council, Mr. Harris invited speakers to respond to the original
recommendation of the Martin Luther King Memorial Committee which is the official
notice of the public hearing, or to respond to the compromise concept, or to offer
suggestions of their own.
The Mayor advised that 17 persons had signed up to speak and requested that
each speaker limit their remarks to three minutes.
Mr. E. Duane Howard, 508-D Walnut Avenue, S. W., presented a history of
Elmwood Park and Peyton L. Terry, who made numberous contributions to the City
of Roanoke and owned the grand estate known as Elmwood. He stated that the name
"Elmwood" is a legend and a legacy to this great man and to the City of Roanoke
and in that spirit, he requested that the public endorse and embrace the
compromise proposal that was offered by Council Member Harris.
Mr. Kermit Shriver, 18 Mountain Avenue, S. W., advised that he has rebuilt and
restored over five homes in Old Southwest, primarily between Franklin Road and
South Jefferson Street, and he considers Elmwood Park to be the cornerstone of
Historic Old Southwest, even though the guidelines for Old Southwest are at the
corner of Elm Avenue and South Jefferson Street. He stated that he is not a racist
but believes that if the citizens of the City of Roanoke desire to name something
after the late Dr. King, it should be a roadway that carriers a number rather than a
name: for example: 2"d Street, 6th Street, 10th Street, etc. He noted that the Second
Street Bridge or the Gainsboro Library would have been ideal ways to honor Dr.
King's memory. He stated that the memorial committee should vote the conscience
of all citizens of Roanoke City and, if necessary, submit the question to voter
referendum so that citizens of Roanoke will stand united in the decision as opposed
to some persons believing that the recommendation represents some kind of secret
agenda that was planned behind closed doors to appease a special interest or
group. He added that no one questions the integrity and the greatness of Dr. King;
however, he is opposed to changing the name of Elmwood Park.
Mr. Hubert Brooks, 1002 Rosemary Avenue, S. E., advised that he has
witnessed Roanoke grow in all directions, but Elmwood Park has remained the same
and a part of the history of the Roanoke Valley. He read a letter signed by citizens
of the Roanoke Valley strongly opposing the renaming of Elmwood Park, advising
that to rename an existing historic landmark that dates back to 1911 would not only
dishonor settlers who once lived on the land, but would be an injustice to Dr. King;
the recommendation of the memorial committee is not in the best interest of all
Roanokers, and Elmwood Park should remain Elmwood Park in its entirety.
Ms. Lee Wallace, 1048 Hunt Avenue, N. W., spoke in support of the
recommendation of the memorial committee because Dr. King stood for unity and
togetherness. However, she stated that she could also support a revised
recommendation to name the northern part of Elmwood Park in honor of Dr. King.
Ms. Rosalie Sanchez Motley, 2835 Cove Road, N. W., recommended that
Council vote against the compromise proposal as outlined by Council Member
Harris. She stated that when she read in the newspaper that Roanoke was
considering naming Elmwood Park in honor of Dr. King, she was proud of her
adopted City because it is appropriate that the entire park be named in memory of
Dr. King who was a Nobel Peace Prize recipient, and a leader who implemented
change without violence. She stated that there are more than just African-American
citizens who are interested in the issues because the Roanoke Valley has a growing
population of Hispanics, and Dr. King was a hero to all people of all nationalities.
She advised that Elmwood Park is used as a symbol of unity and the City's diversity
should be honored.
Ms. Sandy Artis, 1450 Lafayette Boulevard, N. W., advised that the
compromise site proposed by Council Member Harris to honor Dr. King is
inappropriate. As history leading to the recommendation of the Memorial
Committee, she advised that the citizens of Roanoke decided that a boulevard was
not the proper way to show their respect for a man who worked so hard and gave
his life to insure that the rights of others are respected; it was the decided that
something else should be suggested, so, a park was discussed, and then Elmwood
Park was suggested, but certain people decided that the entire Elmwood Park could
not be named for Dr. King, so the compromise of a walkway and a small piece of
land on the corner, including a commitment to make improvements and to construct
a monument with the extension of Bullitt Avenue to separate Elmwood Park from the
other park, was suggested. She spoke against the alternative offered by Council
Member Harris because it is not a sufficient and tiffing memorial to Dr. King. She
noted that a little bit of something is not better than nothing at all.
Deborah Parsons, 802 Mississippi Avenue, N. E., spoke against remaining
Elmwood Park to honor Dr. King. She advised that she is not a racist, but believes
that Dr. King should be honored in another way.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that Dr. King was a
scholar, an author, a recipient of the Nobel Peace Prize, he was among the first to
speak out against the war in Vietnam, he stood at all times in the face of all trials for
what he believed in, and he was a child of God; therefore, with pride in Dr. King and
humility before God, she requested that Council reject the compromise proposal to
have a separate and unequal area named in honor of Dr. King. She stated that the
proposed alternative gives the appearance of returning to the days of segregation
when "colored only" and "white only" signs were placed over water fountains that
were located side by side. She advised that throughout his life, Dr. King did not
43
compromise his beliefs and those who still walk with him in spirit will continue to
do as he did and not engage in compromise. She urged that Council reject the
compromise proposal.
Mr. George Kegley, 301 Tinker Creek Lane, N. E., Member of the Board of
Directors, History Museum and Historical Society of Western Virginia, advised that
the Board of Directors voted to endorse the compromise proposal for naming the
northern section of Elmwood Park in honor of Dr. King and retaining the name
Elmwood. He stated that the Elmwood name, which is more than 150 years old, is
an important and irreplaceable part of the history of Roanoke and the house known
as "Elmwood" stood on top of the hill for many years. He called attention to the
importance of remembering the significant name of Dr. King; therefore, the
Historical Society believes that it is appropriate for the north section of Elmwood
Park, which is a key location in downtown Roanoke, to be named in honor of Dr.
King.
Mr. Jonathon Kuebler, 425 Fugate Road, N. E., advised that he was opposed
to both the proposal to rename Elmwood Park in honor of Dr. King and the
alternative suggested by Council Member Harris; however, if the question becomes
changing the name of Elmwood Park completely, he would support the proposed
compromise and encouraged Council Members to do likewise.
Barbara Duerk, 2607 Rosalind Avenue, S. W., Co-Chair of the Dr. Martin Luther
King, Jr. Memorial Selection Committee, advised that committee members started
their work in the fall of 2000 with no preconceived opinions on what would be an
appropriate memorial for Dr. King. She stated that the committee wanted its
decision to be responsive to public input and inclusive of all opinions, the committee
worked diligently to inform the public of the work to be done and how citizens could
be involved in the process, and the medium of television, telephone, radio,
community news letters, business associations, schools, churches, community
events, public forums and the Internet was used to inform the public and to solicit
citizen input.
She noted that over 300 suggestions were received, from Social Studies and
English students from classes at Patrick Henry High School, William Fleming High
School and North Cross Middle School, 26 e-mail suggestions were received, a
public forum was held on February 1,2000, 134 postcard suggestions were received
as a result of a article in the City Magazine, 25 suggestions were received from radio
call in shows, and numerous other suggestions were personally delivered to
members of the committee. She advised that numerous meetings where held to
bring forward a recommendation that included a multi-faceted public input process.
She stated that the following ideas were considered and researched: the Roanoke
Higher Education Center, the Roanoke Civic Center Plaza, the Higher Education
Center School of Diversity, Eureka Park, Interstate-581, the main library, the main
post office, Lee Plaza, RNDC Plaza, the Roanoke Academy for Mathematics and
44
Science, and Elmwood Park. She explained that the recommendation which was
submitted was not a compromise, but a consensus, therefore, the committee
submitted only one recommendation to the City Manager which was overwhelmingly
and unanimously endorsed by the Memorial Committee. She advised that Elmwood
Park will form a nucleus for the celebration of ideas embraced by Dr. King, and Dr.
King's work as a drum major for equality, justice and non-violent solutions for civil
rights issues should be embraced by all people.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., advised that Dr. King stood for
the American ideals of freedom, justice and opportunity for all people; he stood for
love, not hate, for understanding, not anger, for peace, not war and he stood for
community and family. She stated that he stood for the hope that the nations of the
world would cease their violent actions and demonstrate that race is not just a
dream, but a real possibility, and it would be commendable if the City of Roanoke
would honor Dr. King by establishing the proper memorial to him because his life
and legacy will be known and remembered by generations not yet born. She advised
that the proposed compromise by unequally dividing Elmwood Park is an insult to
both Dr. King and to the City of Roanoke, and the compromise proposal could be
seen as a way to divide people, which is the very concept that Dr. King worked to
erase. She stated that at all times, Dr. King gave his best and in the end, he gave
his life; whereupon, she requested that the City of Roanoke do better by Dr. King,
and urged that Council not accept the compromise proposal.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., advised that Dr. King was for
unity and if he were alive today, he would not be pleased that citizens are fighting
over what should be named in his honor. He spoke in support of both the
committee's recommendation and the alternative proposed by Council Member
Harris, but suggested further study regarding other alternatives such as the new
stadium, amphetheater, or another location where people will come together in unity.
He requested that Council consider what is best for all citizens of the City of
Roanoke.
Ms. Kathy Hill, 509 Arbor Avenue, S. E., advised that the recommendation of
the memorial committee will divide instead of unify the community, and it would be
an embarrassment to name a small strip of land on the side of Bullitt Avenue in
honor of such a great man. She advised that Dr. King believed in what he stood for
and it would be appropriate to name a school or a university in his memory because
his goal was to educate, to unite, and to bring people together. She stated that
naming a park in his honor is not suitable for what Dr. King stood for and believed
in.
Ms. Jennifer Pfister, 4701 Norwood Street, N. W., advised that previously, she
was in favor of the compromise proposed by Council Member Harris, but retracted
her position since it would be giving in to white racism. She advised that a Federal
and State holiday is recognized in honor of Dr. King, other southern cities have
named streets, buildings, and parks in his honor and the entire park should be
named Dr. Martin Luther King, Jr. Park. She advised that Elmwood Park has always
been named Elmwood Park, and if one believes that there should be no change in
its name, then Big Lick should never have changed its name, blacks should always
sit at the back of the bus, and women should never have been given the right to
vote.
Mr. Dan Crawford, 2022 York Road, S. W., advised that the United States was
fortunate to have had a man of Dr. King's vision, energy and commitment as a leader
in the Civil Rights movement of our country, a man with courage to lead people
marching into angry threats, and mobs, and a man who studied, taught and insisted
on non-violent political action. He stated that Dr. King and the people who worked
with him and for him can be thanked for much of the stability and domestic peace
that citizens take for granted. He noted that Roanoke would be fortunate to have its
premier downtown park named in honor of such a great man, because there is no
other place in the Roanoke Valley that hosts such diverse gatherings as Elmwood
Park. He asked that the City of Roanoke demonstrate its appreciation for this
mountain of a man and the stability that all citizens enjoy because of him and leave
a City for future generations that reflects real personal effort to overcome ignorance
and prejudice, and a City that reflects positive growth of the human spirit. He
suggested that Elmwood Park be renamed Dr. Martin Luther King, Jr. Park.
Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., Roanoke County, advised that
Dr. King stood for compromise, compromise that moved all persons forward
significantly and in a way that unravels the need for dividers and promoted equality
for all. He stated that Dr. King, as did The Reverend Noel C. Taylor, made major
contributions to the Roanoke Valley in the way they affected public policy in this
country and in the City and in the way that people respond to each other and both
of them in some ways, gave their lives to that ideal. He advised that both Dr. King
and Dr. Taylor asked only for one thing from America and from the City of Roanoke
in particular - Dr. Taylor wanted a commitment to the revitalization of Henry Street,
much like that which was given to the Higher Education Center, GOB South, The
Hotel Roanoke and Conference Center, and the Henry Street Garage, etc., and Dr.
King asked only for equality in the way people are governed, in the way they live,
and worship and that all persons be allowed to disagree peacefully. He stated that
Dr. King did not want his name on a building, or a park, or a street, but would have
looked with favor on a change in the way business and government is transacted.
He suggested that the City change the anti-inclusion of citizens in the governmental
process and name certain Council reforms in honor of Dr. King. He advised that
both Dr. King and Dr. Taylor, two great men, were not interested in having their
names placed on buildings or parks, but they shared in the belief that all people
should be treated equally.
Mr. Jim Fields, Route 2, Hardy, Virginia, advised that Dr. King was not a
politician, but a minister, and naming Elmwood Park in his memory is a good
suggestion because he was a great man who believed in America and that all
persons are created equal. He called attention to the need to recognize those
persons who have made outstanding contributions to our country, and in these
difficult days, citizens should stand united and not divided.
Vice-Mayor Carder advised that the Downtown Roanoke Outlook Plan was an
inclusive report that included input from many citizens throughout the community,
and the Plan recommended that Bullitt Avenue be extended through Elmwood Park
prior to discussions regarding renaming the park to Martin Luther King, Jr. Park. He
stated that the Bullitt Avenue cut through was not contingent upon a Martin Luther
King, Jr. Park, but was a recommendation by the Downtown Outlook Roanoke Plan
consultant prior to the recommendation of the Martin Luther King, Jr. Memorial
Committee.
The Mayor advised that it was not the intent of Council to act on the matter
this evening, but to receive input by citizens.
No other persons wishing to be heard, the Mayor declared the public hearing
closed.
OTHER HEARING OF CITIZENS: The Mayor advised that Council sets this time
as a priority for citizens to be heard; and matters requiring referral to the City
Manager will be referred immediately, without objection by Council, for response,
report or recommendation to Council.
At this point, the Mayor advised that RVTV Channel 3 coverage of the Council
meeting would conclude.
ACTS OF ACKNOWLEDGEMENT-PARKS AND RECREATION COMPLAINTS:
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., expressed confusion in regard to the
process that was used in considering the proposal to rename Elmwood Park in
honor of the late Dr. Martin Luther King, Jr. She stated that it was a disservice to the
citizens of Roanoke that they were not formally briefed on the City Manager's
recommendation as a result of the recommendation of the Dr. Martin Luther King,
Jr. Memorial Committee. She required as to how Council can offer a compromise
proposal before officially receiving and voting on the recommendation of the
committee. She asked if citizens were addressing the original recommendation of
the memorial committee to name the entire Elmwood Park in honor of Dr. King, or
were citizens responding to the unofficial compromise as reported in the
newspaper. She stated that there is a perception in the community that every time
the issue of Dr. King comes up, procedures are "thrown out the window", and
requested an explanation as to the procedure followed by Council in conducting its
public hearing.
47
The Mayor invited Ms. Bethel to be seated; whereupon, she requested that she
be permitted to remain at the podium to engage in dialogue with Council Members,
just as Council engaged in dialogue with previous speakers at the 2:00 p.m. Council
session.
Mr. White raised a point of clarification and advised that it was his
understanding that Council would have an opportunity to engage in dialogue with
citizens under the Hearing of Citizens section of the agenda. He stated that Council
engaged in dialogue with speakers at its 2:00 p.m. session, and the same rule
should apply to speakers at the 7:00 p.m. Council session.
The Mayor advised that Council also agreed that it would not respond to every
issue. He stated that he was Chairing the meeting and Council has the power to
overrule the Chair, however, his reasoning was that the remarks of the speaker
were inappropriate inasmuch as the compromise proposal was reported in the
newspaper and over 90 minutes of remarks were heard during the public hearing.
He added that the speaker was afforded an opportunity to speak to the issue as a
part of the public hearing.
Mr. Bestpitch advised that it is the option of Council at this point in the agenda
to engage in dialogue with citizens; whereupon, he invited Ms. Bethel to return to the
podium so that he could respond to her concerns from his perspective as one
Member of Council.
Mr. Bestpitch advised that the term "compromise" is a mis nomer in this
particular situation, because the proposal as stated by Council Member Harris is not
a compromise per se, but an alternative suggestion, or another possibility which
would still meet the criteria that the Dr. Martin Luther King, Jr. Memorial Committee
established. He explained that the criteria were to choose something that is not
located in one part of the City, or associated with one particular group, but that
something be chosen to honor Dr. King that was centrally located and used by all
citizens of the City of Roanoke, and that something be chosen that is an area of
celebration, but not an area primarily associated with sports or entertainment. For
those reasons, he printed out that the committee wanted to recommend something
that would be a celebration and something that all citizens of the community could
support. He added that it is unfortunate that the recommendation was interpreted as
a compromise, as opposed to an alternative that does not compromise any of the
criteria and still meets the criteria that was established by the committee. He
advised that Council Member Harris stated the recommendation of the memorial
committee at the beginning of the public hearing, as well as the alternative proposal,
and indicated that citizens were free to give Council their opinion on either of those
options, or to provide other suggestions regarding a fitting tribute to honor Dr.
King.
Ms. Wyatt advised that it is most upsetting to her as one Member of Council
that the Chair would allow citizens to engage in dialogue with Council Members at
the 2:00 p.m. meeting and that the Chair would take it upon himself to decide
whether another citizen of this community has the right to engage in dialogue with
Council on another occasion, and requested that the matter be discussed at the
continuation of Council's Planning Retreat on Friday, October 19, 2001.
Vice-Mayor Carder advised that the process was a learning experience and
commended the memorial committee for its hard work. He stated that prior to the
alternative proposal being announced in the newspaper, he met with members of the
memorial committee and others and there were expressions of excitement about the
possibility of the alternative proposal.
COMPLAINTS-PARKS AND RECREATION: Mr. Robert D. Gravely, 617 Hanover
Avenue, N. W., expressed concern with regard to a Roanoke City worker who was
recently attacked by a citizen while performing his duties as a City employee. He
referred to other alleged incidents that have threatened the personal safety of City
employees while performing their duties.
He advised that Dr. Martin Luther King, Jr., stood for peace and he
represented all people, regardless of race; therefore, racism should not be an issue
and suggested further study leading to a compromise recommendation to honor Dr.
King's memory.
COMPLAINTS-HUMAN SERVICES-COUNCIL: Mr. Chris Craft, 1501 East Gate
Avenue, N. E., expressed dissatisfaction with the actions of some Members of
Council; i.e.: spending City taxpayers' moneyto lease a building on Williamson Road
to relocate the Social Services Department when the funds could be spent on
increasing teacher salaries, equipment purchases, etc. He applauded Council for
opening the lines of communication between Council Members and citizens at the
end of the City Council meeting.
YOUTH-SCHOOLS-DRUGS/ALCOHOL ABUSE: Ms. Rosalie S. Motley, 2835
Cove Road, N. W., addressed Council in regard to Red Ribbon Week which will be
observed on October 25 - 31, 2001, and was established in 1985 by the Virginia
Federation of Community and Drug Free Youth. She invited the Members of Council
to attend special activities at William Fleming High School on Wednesday, October
31, which are designed to promote a drug free life style by students.
TRAFFIC-COMPLAINTS-HOSPITALS: Mr. Kermit Shriver, 18 Mountain Avenue,
S. W., expressed concern with regard to noise and safety issues as a result of
emergency vehicles entering the City from the vicinity of Troutville, Buchanan,
Daleville, etc. He requested that the City of Roanoke communicate with the above
referenced localities to determine if vehicles can exit 1-581 and access the City via
Williamson Road, proceeding through a traffic light at Albemarle Avenue to South
Jefferson Street and enter the hospital complex at the foot of the bridge.
Council Member Wyatt requested that the mater be referred to the City
Manager to communicate with the above referenced localities. ,
STREETS AND ALLEYS: With regard to a public hearing which was held
earlier in the meeting on a request of the Times World Corporation that a portion of
Salem Avenue, S. W., hear its intersection with second street, be permanently
vacated discontinued and closed, Mr. Harris moved for a reconsideration of the
ordinance vacating, discontinuing and closing the property. The motion was
seconded by Mr. Carder.
Mr. White raised a point of order and advised that following completion of
Item 10 on the agenda, the public was advised that Council was going off record to
hear from citizens; however, if Mr. Harris' motion is adopted, Council will again be
conducting City business; whereupon, he requested an opinion from the City
Attorney as to the legality of the motion.
The City Attorney advised that Council has adopted an order for consideration
of agenda items and Council's rules of procedure also provide that Council may
change its rules of procedure at any time upon a majority vote of Council. He stated
that the motion on the floor was appropriate.
Mr. White advised that the City Attorney's remarks were not responsive to his
question. He stated that Council established certain rules which were voted on
earlier in the meeting and one of the rules was to conduct public business; then to
discontinue television coverage of the Council meeting to allow citizens an
opportunity to speak and for Council to engage in dialogue, and it was indicated to
the public prior to discontinuation of television coverage that Council had completed
its official business. He inquired if Council could vote on Mr. Harris' motion
without resuming televison coverage of the public meeting.
Mr. Hudson concurred in the remarks of Mr. White in the interest of adhering
to the new guidelines established by Council:
Mr. Harris withdrew the motion and Mr. Carder withdrew his second to the
motion, with the request that Council Members will be prepared to vote on the
matter at the next regular meeting of Council on Monday, November 5, 2001, at 2:00
p.m.
At 10:50 p.m., the Mayor declared the Council meeting in recess to be
reconvened on Friday, October 19, 2001, at 2:00 p.m., on the Mezzanine of the
Roanoke Civic CenterAuditorium, Williamson Road, N.W., for a continuation of City
Council's Planning Retreat.
The regular meeting of Roanoke City Council which was convened on
Thursday, October 18, 2001, and declared in recess until Friday, October 19, 2001,
for continuation of a City Council Planning Retreat was called to order at 2:00 p.m.,
on the Mezzanine of the Lobby of the Roanoke Civic Center, 710 Williamson Road,
N. W., with Mayor Ralph K. Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder, C.
Nelson Harris, Linda F. Wyatt, William White, Sr., and Mayor Ralph K. Smith ........... 6.
ABSENT: Council MemberW. Alvin Hudson, Jr.- .......................................... 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; and Mary F. Parker, City Clerk.
OTHERS PRESENT: Rolanda Johnson, Assistant City Manager for Community
Development; and George C. Snead, Jr., Assistant City Manager for Operations.
The meeting was facilitated by Lyle Sumek, representing Lyle Sumek
Associates.
COUNCIL: There was discussion with regard to objectives for creating a
vibrant downtown and the following short term actions were identified:
Building Code: Update
Supporting second/third floor living
Civic Center Improvements:
Parking
Funding
Outlook Roanoke Plan Action Steps:
Parking Policy/Evaluate Parking Alternatives and Options
Traffic Flow Analysis: Future Direction
Library: Long term Plan:
Location and Resolution
Art Space (in terms of direction)
There was discussion in regard to enhanced environmental quality objectives.
The following were identified:
Clean Up River, Greenways, Gateways and Entrances - Improving the Image
of Roanoke
Improve Air Quality - Respond to Federal Requirements
Develop Effective Approach to Regional Stormwater Management and
Management Plan
Clean Up Visual Blight - "Eyesores" through Proactive Programs and Action
Plan
Clean Up "Brownfield Fields," Address through Actions, Environmental
Problems
Develop Effective Approach to Regional Waste Water Treatment
Short term actions identified for the next year are as follows:
Tourism Development
Roanoke Branding Campaign
Short Term Strategy to Deal With Economic Downturn
Upper End Housing
Fire/EMS Direction
Service Inventory
First Floor Service Enhancements
Housing Program for First Time Home Buyers
Zoning Code Update
Outlook Roanoke Plan (Action Steps)
Building Code Update
Civic Center Improvements
Library - Long Term Plan and Recommendation
Urban Forestry Task Force (Development Policy and Plan)
Storm Water Management and Plan
Litter Education and Enforcement
Roanoke River- Recreational Uses and Plan
The following were identified as the top four priorities:
Roanoke Branding Campaign
Upper End Housing
Tourism Development
Civic Center Improvements
There was discussion in regard to improving the Council meeting process;
whereupon, the following suggestions were offered:
Conduct public hearings on a separate Monday independent of the first
and third Monday to avoid overly long Council meetings.
There
at 5:20 p.m.
No last minute documents should be placed on the Council dias or
Council chairs prior to a Council meeting. If items need to be
distributed, they should be introduced by the the appropriate Council-
Appointed Officer.
Council should be briefed on last minute agenda items at the Council
meeting.
Seating for Council Members should be rotated.
There should be no cheering, jeering or applauding during Council
meetings, except as a part of ceremonial presentations.
A method should be devised to alert the Mayor when a Member of
Council wishes to speak.
being no further business, the Mayor declared the meeting adjourned
ATTEST:
APPROVED
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
December 17, 2001
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
H:~Agenda.Ol\CIosed Session on Vacancies.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 2401 !-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
December 17, 2001
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss a vacancy on personnel matter, specifically
an interview for an appointment to the Industrial Development Authority of the City of
Roanoke, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950) as amended.
RKS:sm
Mayor
H:\lDA\Closed Session on IDA vacancy.wpd
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
RALPH K. SMITH Fax: (540) 853-1145
Mayor
December 17, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Section 2.1-344 (A) (1), Code of Virginia, (1950), as amended, I am requesting
that Council convene in a Closed Session to discuss the appointment of a new Director of
Finance, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
With kindest regards, lam
CNH:sm
Sincerely,
C. Nelson Harris, Chair
Personnel Committee
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE
December 3, 2001
1. CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 11:05 a.m. on
Monday, December 3, 2001, with Chairman, William White, Sr., presiding.
· The tell was called by Mrs. Powers
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor Ralph K. Smith
C. Nelson Harris
W. Alvin Hudson
Linda F. Wyatt
Others Present:
Drew Harmon, Municipal Auditor
Dadene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
James D. Gdsso, Director of Finance
Jesse A. Hall, Deputy Director of Finance
Ann Shawver, Manager Accounting Services
Mike Tuck, Senior Auditor
Pamela C. Mosdell, Senior Auditor
Kevin A. Nicholson, Senior Auditor
Brian M. Garber, Auditor
Evelyn W. Powers, Administrative Assistant
M. Douglas McQuade, KPMG
R. James Barker, KPMG
Todd Jackson, Roanoke Times Reporter
m
FINANCIAL AUDITS:
KPMG June 30, 2001 Reports:
C.
D.
City of Roanoke Letter of Recommendations on Procedures and Controls
City of Roanoke Report to the Audit Committee
City of Roanoke Pension Plan Letter to the Pension Committee
City of Roanoke Independent Accountant's Report on Applying Agreed-Upon
Procedures
Mr. White ordered that the financial audits be received and filed. There were no
objections to the order. Mr. White recognized Mr. McQuade from KPMG for comments.
Audit Committee Minutes Page 2
Mr. McOuade briefed the Committee on the reports. There were no questions from the
Committee.
PERFORMANCE AUDITS:
B.
C.
D.
Fire-EMS - Fuel Management
Information Center
Facilities Management
Fleet Management
Mr. White ordered that the performance audits be received and filed. There were no
objections to the order. Mr. White recognized Mr. Harmon for comments. Mr. Harmon
recognized each auditor who performed each of the performance audits. Due to the
lack of time and the length of the agenda, Mr. Harmon introduced the Fuel
Management audit and opened the floor up for questions from the Committee. Mr.
Hudson stated that he agreed with the Municipal Auditor's recommendations and
hoped that a better system would be followed. Mr. White concurred with Mr. Hudson
and said that he was going to look at the City Manager to comment on all of the
performance audits. Ms. Burcham said that the City administration was looking at
different ways to handle fuel. She said that she would like to see all vehicles under one
system and possibly purchasing the fuel from an outside vendor. Mr. White questioned
any up-front cost to the City. Ms. Burcham said that cost was difficult to identify at this
time; however, using private vendors should not generate any cost to the City.
Mr. Harmon introduced the Information Center audit. Mr. White questioned the secudtY
issues in the Information Center audit. Ms. Burcham said that this area does need
work and that Mr. Slone is currently working the security issues. Ms. Burcham assured
the Committee that this issue will not be on the agenda in the future. Mr. Harmon
stated that the audit started as a user support audit and that security was a side issue.
Mr. Harmon concurred with Ms. Burcham's comments and said that the Information
Center was doing a good job.
Mr. Harmon introduced the Facilities Management audit. Mr. Hudson expressed a
concern for the inadequate contrels in the Facilities Audit and said that he would leave
this area to the City Manager to address. Mr. Harris questioned is there someone on
the City's staff to take care of the environmental OSHA issues mentioned in the report.
Ms. Burcham said that this would come under Cary Lester, the City's Envirenmental
Administrator. She said that the City has hired an Assistant to work with Cary, and that
he is aware of this situation. Mr. White said that this was a serious situation for the City
to be working without a contract. Mr. White said that he had told minority vendors that
they would have the opportunity to bid on the work that the current vendor is now doing
for the City. Mr. White wanted to know how did we break down and not have a
contract. Mr. Gdsso explained to the Committee how his people pay invoices with a
Department Manager's approval as long as the invoice is under $25,000. Ms. Burcham
said that when she first reviewed the draft report she was very distressed. She said
that she is pleased with the audit function because an audit like this identifies these
Audit Committee Minutes
Page 3
types of problems. She said that this is the value of an audit department. Ms. Burcham
said that she wants OMB and Finance to meet and put together procedures for
handling contracts and making sure a contract is done before the first invoice is paid.
Ms. Burcham said that there was a bid in yesterday's paper for the cleaning service
contract. Ms. Burcham said that they have added approximately 90,000 square feet of
cleaning to the bid to include all Library branches and the Recreation Centers. Ms.
Burcham said that the audit has raised concerns and that immediate changes will be
made. She said that with the retirement of Doc Roupe, she has given this assignment
to Chip Snead for his immediate attention.
'Mr. Harmon introduced the Fleet Management audit. Mayor Smith alerted to the City's
purchasing practices having too many loop holes, and using the good old-boy system
for a long time. He said that we need to look at the procurement methods. Mr. Hudson
said that the fleet management area is the most loosely run department the City has.
He stated that this is a problem that has been around for a long time and that this audit
backs up his past concerns. Mr. Harris echoed Mr. Hudson's concerns. Mr. Harris
asked when this audit would be reviewed again for improvements. Ms. Burcham said
that this would be brought back again at year-end with the Audit Findings Follow-Up.
Ms. Burcham said that Chip Snead was taking this area over also. She informed the
Committee that a Comprehensive Review Team has been formed and is working on
these issues. Ms. Burcham said that she thought some of the functions should be
privafized, while not sure about all the functions. Ms. Burcham said that Fleet
Management and procurement will be consuming a significant amount of her time and
Mr. Snead's time. Mr. Harmon reported to the Committee that a follow-up on all audit
reports will be done at June 30, 2001, and reported to the Committee at the October,
2002 Audit Committee meeting. Mrs. Wyatt stated that she hoped that the employees
in Fleet Management would be given the opportunity to bid on the functions performed
by the department. She felt that privatizing wes not always the best because
sometimes you lose control and the vendors could hold the City captive when supplies
needed became critical. Mrs. Wyatt said she wanted the City employees to have the
same opportunity, as you would give a vendor. Mayor Smith stated that the City has
lost control. He was very concerned with having 11 repair orders per vehicle. Mayor
Smith suggested that the department is ignoring their own computerized system. He
said that the City needs to have true direct repairs in categories by vehicle type. Mr.
Hudson said he wes surprised that there are so many repairs orders when the City has
so many new pieces of equipment and vehicles. Mr. Hudson said he thought the repair
orders would be coming down. Mrs. Wyatt asked if the employees were properly
trained on how to use the computer systems, and suggested that the problem might be
in how departments charge each other. Mr. White said that he wes positive that the
City Manager will work on all these areas and bring forward positive changes.
SPECIAL INVESTIGATION:
A. Police Department D.A.R.E. Account
Mr. White ordered that the special investigation audit be received and filed. There
were no objections to the order. Mr. White recognized Mr. Harmon for comments.
Mr.
Audit Committee Minutes Page 4
Harmon reported to the Committee that there was no wrong-doing and that
management was taking care of the issues. There were no questions from the
Committee.
5. UNFINISHED BUSINESS:
School Board Engagement Letter
School Board Annual Audit Plan for FY2002
Mr. White asked the Committee for a motion and a second regarding the School Board
Engagement Letter. Mr. Harmon told the Committee that the he believes the
Engagement Letter is a good one and ask for questions. There were no questions.
The motion was made by Mr. Harris and seconded by Mrs. Wyatt to concur with the
School's Boards approval of the Engagement Letter. The motion was approved
unanimously.
Mr. White asked the Committee for a motion and a second regarding the School Board
Annual Audit Plan for FY2002. There were no comments or questions. The motion
was mede by Mr. Harris and seconded by Mr. Hudson to concur with the approval of
the Annual Audit Plan for FY2002. The motion was approved unanimously.
NEW BUSINESS:
Update on City's Audit Plan
Bdefing on Audit Department's Website
Mr. White recognized Mr. Harmon for comments. Mr. Harmon told the Committee that
the Aldght Parking contract was coming up for renewal and he was going to do a
controls evaluation audit on parking.
Mr. Harmon told the Committee that the Audit department is working on a department
Website and hoped to have it out on the site by mid-Januanj.
7. ADJOURNMENT:
There being no further business, the meeting was adjourned at 11:50 a.m.
William White, Sr.,' Chairman
MINUTES OF GREATER ROANOKE TRANSIT COMPANY AUDIT COMMITTEE
December 3, 2001
1. Call to order:
The meeting of the GRTC Audit Committee was called to order at 11:00 a.m. on
December 3, 2001, with Chairman, William White, Sr., presiding.
The roll wes called by Mrs. Powers.
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor Ralph K. Smith
C. Nelson Harris
W. Alvin Hudson
Linda F. Wyatt
Others Preeent:
Drew Harmon, Municipal Auditor
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
George C. Snead, Jr., Asst. City Manager for Operations
Jesse A. Hall, Deputy Director of Finance
Ann Shawver, Manager Accounting Services
David Morgan, General Manager, GRTC
Mike Tuck, Senior Auditor
Pamela C. Mosdeli, Senior Auditor
Kevin A. Nicholson, Senior Auditor
Brian M. Garber, Auditor
Evelyn W. Powers, Administrative Assistant
M. Douglas McQuade, KPMG
R. James Barker, KPMG
Todd Jackson, Roanoke Times Reporter
2. FINANCIAL AUDITS - KPMG Reports:
Ao
GRTC - Transit Operation Financial Statements - 6/30/01 and 2000
GRTC - Report to Board of Directors - 6/30/01
Southwestern Virginia Transit Management Company, Inc. Retirement
Plan Financial Statements and Schedules - 12/31/00 and 1999
Southwestern Virginia Transit Management Company, Inc. Retirement
Plan - Letter to Pension Committee- 12/31/00
Mr. White ordered that the financial audit reports be received and filed. There
were no objections to the order. There were no questions.
GRTC Audit Committee Minutes
Page 2
ADJOURNMENT:
Them being no further business, the rrm~¢ting adjourned at 11:05 a.m.
William White, Sr., chairman
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
., City Clerk
December 19, 2001
File #1-110-247
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
Your communication tendering your resignation as a Commissioner of the Hotel Roanoke
Conference Center Commission, effective January 31,2002, was before the Council of the
City of Roanoke at a regular meeting which was held on Monday, December 17, 2001.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Raymond D. Smoot, Secretary, Hotel Roanoke Conference Center Commission,
312 Burruss Hall, Blacksburg, Virginia 24061
Stephanie M. Moon, Deputy City Clerk
N:\CKMHlXAgenda.01\December 17, 2001 corresp.wpd
Hotel Roanoke Conference Center Commission
John H. Parrott, Chairman
Minnis E. Ridenour, Vice Chairman
Raymond D. Smoot, Jr., Secretary
James D. Grisso, Treasurer
William White, Sr.
C. Clark Jones
Deborah J. Moses, Director
December 17, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
It has indeed been an honor to serve as a Commissioner of the Hotel Roanoke Conference
Center Commission. My current appointment was through April 12, 2004, therefore, please
consider this my resignation as one of your appointed commissioners, effective January
31,2002.
Respectfully,
Treasurer, HRCCC
C~
Mary F. Parker, City Clerk
John H. Parrott, Chairman, HRCCC
Minnis E. Ridenhour, Vice Chairman, HRCCC
Raymond D. Smoot, Jr., Secretary
William White, Sr., Commissioner, HRCCC
C. Clark Jones, Commissioner, HRCCC
Debbie J. Moses, Executive Director, HRCCC
106 Shenandoah Avenue, S.W., Roanoke, Virginia 24016
(540) 853-8285 - Telephone
(540) 853-8299 - Facsimile
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerk(,~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
December 17, 2001
The Honorable Mayor and Members of
the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Mr. Eugene Wirt, Jr., Member, Roanoke Public Library Board, has resigned from his
poSition, effective immediately. Mr. Wirt requested that I express appreciation to the
Members of Council for the opportunity to serve on the Library Board.
With kindest personal regards, I am
Mary F. Parker, CMC
City Clerk
MFP:sm
H:~Aoenda. Ol\Wirt Resignation.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
December 19, 2001
File #110-323
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Mr. Eugene Wirt, Jr.
1358 Clarke Avenue, S. W., Apt. C
Roanoke, Virginia 24016
Dear Mr. Wirt:
Your communication tendering your resignation as a member of the Roanoke Public
Library Board, effective December 17, 2001, was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, December 17, 2001.
On motion, duly seconded, and adopted, the communication was received and filed and
your resignation was accepted.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board
from February 7, 2000 to December 17, 2001. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Parker, CMC
City Clerk
MFP:mh
Enclosure
pc~
Wlodek Zaryczny, Secretary, Roanoke Public Library Board
Stephanie M. Moon, Deputy City Clerk
N:\CKMHlXAgenda.01\December 17, 2001 corresp.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 20, 2001
File ~-40
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Gilbert E. Butler, Jr., Secretary
Roanoke City Electoral Board
Roanoke, Virginia
Dear Mr. Butler:
Your communication under date of December 5, 2001, transmitting an Abstract of Votes
cast in the General Election held in the City of Roanoke on November 6, 2001, was before
the Council of the City of Roanoke at a regular meeting which was held on Monday,
December 17, 2001.
On motion, duly seconded and unanimously adopted, the communication and Abstract of
Votes were received and filed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Beryl Y. Brooks, City Registrar
H:',Agenda.01~December 17, 2001 corresp.wpd
RECEIVED
CITY CLERKS QFFICE
Roanok® Oily Eloctoral Board
'01 ,[~,~ -5 D ~ ,"~arl T. Tinsley, Sr., Chairman
Frchnc~§"V. Garland, Vice Chairman
December 5, 2001 Gilbert E. Butler, Jr., Secretary
Mrs. Mary F. Parker
City Clerk
Room 454, Municipal Building
Roanoke, VA 24011
Dear Mrs. Parker:
Pursuant to Section 24.2 - 675 of the Virginia Election Laws, attached is a certified copy
of the abstract of votes cast in the General Election held in the City of Roanoke on
November 6, 2001.
Roanoke City Electoral Board
GEB, JR. / byb
Attachment
Room 109, Municipal North
215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (540) 853-1025
ABSTRACT OF VOTES
cest in the City Of Roanoke
at the November 6, 2001 General Election, for:
· Virginia,
GOVERNOR
NAMES Of
MARK L. EARLL=Y (R)
MARK R. WARNER (D)
WILLIAM B. REDpATH (L)
TOTAt VOmS
15,348
204
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] .....
Total Number Of Overvotes For Office - ....
Total Number Of Undervotes For Office ...........
0
i-75
We, the undersigned Electoral Board, 'upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby cerMfy that the above is a true and correct
Abstract of Votes cast at said election for the office indicated above.
Given under our hands this 8th day of November, 2001.
A copy teste:
Chairman
Vice Chairman
· Secretary
Secretary, Electoral Board
ARSTRACT OF VOTES
cast in the City Of Roanoke
at the November 6, 2001 General Election, for:
· Virginia,
LIEUTENANT GOVERNOR
AMML~ OF CANDI~ TE$ WITN PAIITY ID A~ ~flOWW ON ~AI~OT
JAY K. KATZEN (fl)
.TIMOTHY M. KAINE (D)
GARY A. REAMS (I,)
TOTA~ VOLES
14..328
383
0
0
Total Write-In Votes [SEE WRITE-INS CERTIFICA~ON] .....
Total Number Of Overvotes For Office .............
Total Number Of Undervotes For Office ...........
We, the undersigned Electoral Board, upon examination of the official records, deposited with the Clerk of the ·
Circuit Court of the election held on November 6. 2001, do hereby certify that the above is a true end correct
Abstract of Votes cast et said elect'on for the office indicated above.
Given under our hands this ... 8th day of November, 2001.
copy testa:
, Chairman
Vice Chairman
S~retary
Secretary, Electoral Board
A RSTRACT OF VOTES
cast in the City of Roanoke
at the November 6, 2001 General Election, for:
,Virginia,
ATTORNEY GENERAL,
NA~$ OF CANO~AT~$ t4gT~ PAffr~ ID AS S~OWN o~ BAttOT
JERRY W. KILGORE (R)
A. DONALD McEACHIN (D)
TOTA~ VOTES
fin FIMMES)
12.673
11,328
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] .....
Total Number Of Overvotes For Office ............
Total Number Of Undervotes For Office ........... 869
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election for the office indicated above.
Given under our hands this 8 th day of November, 2001.
copy testa:
Chairman
Chairman
Secretary
Secretary, Electoral Board
WRITE-INS CERTIFICA ON
ROANOKE {~ General (~ Special Election
Attorney General
OFFICE TITLE
November ~ 2091
Ola ll'a~l' NAME OR NUMBER, IF APPLICABLE
Page I of I
TOT, M VOTE~
1. Invalid Write-Ins .............
2. Valid Write-Ins .............................. I
3. yotal Write-Ins ...........................
LEmm'~ F~ ON LJm FOR 'rOTAL mm'EdN VO~ oN ABSTI~W FO~ Tm~ (~C~E~I
VAUD WRITE-INS - DETAIL
USF VALID WFIIT~IN~ IN ~ OM)FA BELOW AND ON CONTINUATION PA6ES.
0N UNE 2 AK)YE.
John Edwards
TOTA~ l/'OTt~
CONTINUB) ON PAC~S DfflOU(311
We, the undersigned Electoral ~oard, upon examination of the offio/a/records depos/tod tadth the C/erk o'~ ~e
Circuit Court of the election held on November 6, 2001, do hereby cero'fy that, with the con#nuagon pages
indicated, the above is a tree and correct cerifficet~on of the write-in votes cast at said election for the office
indicated above.
Given under our hands this
8th
day of November. 2001.
A copy teste:
Chairman
Vice Chairman
.. ~-~ - ,Secretary
Secretary, Electoral Board
ABSTRACT OF VOTES
cast in the City Of Roanoke
at the November 6, 2001 General Election, for:
· Virginia,
MEMBER
HOUSE OF DELEGATES
11~-h
Clifton A. "Chip" Woodrum
TOTA~ VOTE~
9,139
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] .....
Total Number Of Overvotes For Office ............
Total. Number Of Undervotes For Office ...........
4,923
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6, 200 I, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election for the office indicated above.
Given under our hands this 8th day of November. 2001.
A copy teste:
· Chairman
Vice Chairman
Secretary
Secretary, Electoral Board
WRITE-INS CER TIFI CA TI ON
ROANOKE [~ General [~ Special Election
Member House Of Deleqates ,
OFFICE TITLE
llth
DISTRICT NAME OR NUMBER, IF APPLICABLE
November 6, 2001
Page 1 of 1
TOTA4 VOTES
R~
(1~ F~,U~S)
WRITE-INS - SUMMARY
1. Invalid Write-Ins ............................. 4
ENTER TOTAL INVALID
2. Valid Write-Ins .............................. 0
ENTER TOTAL VAUD
3. ~l'otal Write-Ins .............................. 4
IENTER THIS FIGURE ON LINE FOR TOTAL WRITE-IN VOTES ON ABSTRACT FOR THIS OFFICE.] ADO UNES I AND 2
VALID WRITE-INS - DETAIL
LIST VAU~ WR.E-INS ,N AU~^BETICAL ORDER B"OW ANa ON CO.~INUATION .AGES.
AS NEEDED. ALL VAUD WRITE-INS WHEN AOOED TOGETHER MUST EQUAL TOTAL ENTERED
ON LINE 2 ABOVE.
TOTAL VOTES
R~CBV~
r.7
CONTINUED ON PAGES THROUGH
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in votes cast at said election for the office
indicated above.
Given under our hands this 8 th day of November, 2001.
copy teste:
~'~7~ ~. ~.~~ ,Chairman
~~~-~ ' ,~~~,Vice Chairman
j//~/~ ~~ , Secretary
Secretary, Electoral Board
.,4 I STRACT OF VOTES
cast in the City Of Roanoke
at the November 6, 2001 General Election, for:
· Virginia,
MEMBER
HOUSE OF DELEGATES
17th
NAMES Of CANMDAT~$ wrDI PAirnt lD ,A,S.~NOWN oN BAUoT
A. Victor "Vic" Thomas
TOTAL VOTE~
7,345
Total Write-In Votes [SEE WRffE-INS CERTIfiCATION] .....
Total Number Of Overvotes For Office ............
0
Total. Number Of Undervotes For Office ........... 3
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election for the office indicated above.
Given under our hands this 8th day of November, 2001.
A copy teste:
Chairman
Vica Chairman
WRITE-INS CERTIFICATION
ROANO~{~
Nember House Of Delegates
OFFICE TITLE
17th
DISTRICT NAME OR NUMBER, IF APIK.ICABLE
General
1. Invalid Write-Ins
2. Valid Write-Ins
Special Election
November 6, 2001
Page I of i
TOTA~ VOTES
RECEIVEO
(1~ Fmue~'s)
1
E~TER TOTAL INVALID
3. Total Write-Ins ..............................
[ENTER THIS FIGURE ON LINE FOR TOTAl. WRITE-IN VOTES ON ABSTRACT FOR THIS OFFICE.]
VALID WRITE-INS - DETAIL
LIST VAUD WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON CONTINUATION PAGES,
AS NEEDED. ALL VAMD WRITE-INS WHEN ADDED TOGETHER MUST EQUAL TOTAL ENTERED
ON LINE 2 ABOVE.
ENTER TOTAL VALID
*l
ADO UNES 1 AND 2
TOTAt VOTES
(l# Fw, unes)
CONTINUED ON PAGES THROUGH
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in votes cast at said election for the office
indicated above.
Given under our hands this 8 th day of November, 2001.
,4 copy teste:
~, Secretary
Secretary, Electoral Board
.ARSTRACT OF VOTES
cast in the City of Roanoke
at the November 6, 2001 General Election, for:
· Virginia·
COMMONWEALTH'S ATTORNEY
NM$ of GAM)IDAT~ JLS ~IOWN OW BAUOT
Donald S. Caldwell
TOTA~ V01~
R~CEIV~
(M F~
18,349
0
Total. Write-In Votes [SEE WRITE-iNS CERTIFICATION] .....
Total Number Of Overvotes For Office ............
Total Number Of Undervotes For Office ........... 6,522
We, the undersigned ElectoMI Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6. 2001. do hereby certify that the above is · true and correct
Abstract of Votes cast at'~aid election and do, therefore, determine and de~lare that the following person has
recdved the greatest number of votes cast for the above office in said election:
Donald S. Caldwell
Given under our hands this
A copy testa:
8th
day of November. 2001.
d
· Chairman
Vice Chairman
, Secretary
Secretary, Electoral Board
WRITE-INS CER TIFI CA TI ON
ROANOKE
COmmonweath's Attorney
OFFICE TITLE
General
Special Election
November 6, 2001
DISTRICT NAME OR NUMBER, IF APPL.ICA~LE
~]~,J't~-/NS - S~Y
1. Invalid Write-Ins .............................
2. Valid Write-Ins ..............................
3. Total Write-Ins ..............................
[ENTER THIS FIGURE ON LINE FOR TOTAL WRITE-IN VOTES ON ABSTRACT FOR THIS OFFICE.]
VALID WRITE-INS - DETAIL
LIST VAUD WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON CONTINUATION PAGES,
AS NEEDED. ALL VALID WRITE-INS WHEN ADDED TOGETHER MUST EQUAL TOTAL ENTERED
ON LINE 2 AaOVE.
Page 1 of 1
TOTAt VOTES
RECEIVED
3
ENTER TOTAL INVAUD
o
ENTER TOTAL VAUD
ADD UNES 1 AND 2
TOTAL VOTES
R~Bvr~
(1~
CONTINUED ON PAGES THROUGH
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in votes cast at said election for the office
indicated above.
Given under our hands this 8th day of November, 2001.
copy teste:
ABSTRACT OF VOTES
cast in the City of Roanoke
at the November 6, 2001 General Election, for:
· Virginia,
SHERIFF
~ cM~m~,~s Mom~ M a,*uOr
Octavia L. Johnson
TOTAZ VOTES
9~278
George M. McMillan 13,857
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] ..... ~)
Total Number Of Overvotes For Office ............ 0
Total Number Of Undervotes For Office ........... 1.7 3 9
We. the undersigned Electoral Board, upon examination of the officiel records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that the above is a true and correct
Abstract of Votes i cast at. said election and do, therefore, determine and declare that the following person has
received the greatest number of votes cast for the above office in said election:
George M. McMillan
Given under our hands this
A copy teste:
8th . day of November, 2001.
Chairman
Vice Clmirman
/. . .. ~ , Secretary, Electoral Board
.P, RSTRACT OF VOTES
cast in the City of Roanoke
at the November 6, 2001 General Election, for:
· Virginia,
COMMISSIONER OF REVENUE
J. Patrick H. Green
Sherman A-. Holland
7,762
14,325
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] .....
Total Number Of Overvotes For Office ............
Total Number Of Undervotes For Office ........... 2.786
We. the undersigned Electoral Board. upon examination of the official records deposited ~th the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election and do, therefore, determine and declare that the follov~ng person has
received the greatest number of votes cast for the above office in said elec;l'on:
Sherman A. Holland
Given under our hands this
A copy taste:
8 th day of November, 2001.
Chairman
Chairman
WRITE-INS CERTIFICATION
ROANOKE
I~ coum~ ~ c,~
Commissioner Of Revenue
OFFICE TITLE
General
Special Election
November 6, 2001
DISTRICT NAME OR NUMBER, IF APPLICABLE
WRITE.INS - SUMMARY
1. Invalid Write-ins .............................
2. Valid Write-Ins ..............................
3. Total Write-Ins ..............................
[ENTER THIS FIGURE ON LINE FOR TOTAL WR/TE-IN VOTES ON ABSTRACT FOR TH~ OFFICE.]
VALID WRITE-INS - DETAIL
LIST VALID WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON CONTINUATION PAGES,
AS NEEDED. AU. VALID WRITE-INS WHEN ADDED TOGETHER MUST EGUAL TOTAL ENTERED
ON LINE 2 ABOVE.
Page I of 1
TOTAl VOTES
RECEIVED
(IN ~IC;URE$I
1
ENTER TOTAL INVALID
0
ENTER TOTAL VAUD
1
ADD UNES 1 AND 2
TOTAL VOTES
(IN F~,~II~
CONTINUED ON PAGES THROUGH
We. the undersigned Electoral Board, upon exam/nation of the off/cia/records deposited with the Clerk of the
Circuit Court of the election held on November 6, 2001, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in votes cast at said election for the office
indicated above.
Given under our hands this
8th
day of November, 2001.
copy teste:
_~,~'~~,/ ~, ,~~ ,Chairman
~"'~~-~ ' ,'~~~, Vice Chairman
, Secretary
Secretary, Electoral Board
A RSTRACT OF VOTES
cast in the City of Roanoke
at the November 6, 2001 General Election, for:
,Virginia,
TREASURER
NAME$ of CANDI~T~ AS SflOIM ON B41~OT
David C. Anderson
TOTA~ VOTES
19r758
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] .......
4
Total Number Of Overvotes For Office' . ............. 0
Total Number Of Undervotes For Office ............. ~
We., the undersigned Electoral Board, upon exarninagon of the official records deposited with the Clerk .of the
Circuit Court of the election held on November 6, 2001, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election and do. therefore, determine and declare that the following person has
received the greatest number of votes cast for the above office in said elect'on:
David C. Anderson
Given under our hands this
A copy testa:
8th
day of November. 2001.
Chairman
Chairman
Secretary
Secretary, Electoral Board
WRITE-INS CERTIFICATION
ROANOKE
Treasurer
OFFICE TITLE
General
Special Election
November 6, 2001
DISTRICT NAME OR NUMBER, IF APPLICABLE
~-]~S. SUMMARY
1. Invalid Write-Ins
2. Valid Write-Ins .
3. ~'otal Write-Ins
VALID WRITE-INS - DETAIL
UST VAUD WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON CONTINUATION PAGES,
AS NEEDED. ALL V~JD WRITE-INS WHEN ADDED TOGETHER MUST EQUAL TOTAl. ENTERED
ON LINE 2 ;mOVE.
Frank Smith .........
Page I of 1
TOTA~ VOTES
ENTER TOTAL INVALID
ENTER TOTAL VAUD
4
ADO UNES 1 AND 2
TOTAt VOTES
CONTINUED ON PAGES 11-IROUGH
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk o'f the
Circuit Court of the election held on November 6, 2001, do hereby certify that, with the continuation pages
indicated, the above is a true and correct certification of the write-in votes cast at said election for the office
indicated above.
Given under our hands this 8th day of November, 2001.
A copy testa:
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #15-51-110-488
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Elizabeth Watson, Secretary
Roanoke Neighborhood Partnership
Steering Committee
Roanoke, Virginia
Dear Ms. Watson:
This is to advise you that Charles W. Hancock, Jr., has qualified as a member of the
Roanoke Neighborhood Partnership Steering Committee for a term ending
November 30, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHlXAgenda.01XDecember 17, 2001 corresp.wpd
CITy
'0! t~V
P2:30
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Charles W. Hancock, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering
Committee for a term ending November 30, 2002, according to the best of my ability. I
swear or affirm.
Subscribed and sworn to before me this¢~ ~day of('-~¢'~__~/.~ 2001.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File ~¢15-51-110-488
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Linda R. Leedy, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Leedy:
This is to advise you that Philip H. Lemon has qualified as a member of the Board of
Zoning Appeals to fill the unexpired term of J. Clayton Grogan, resigned, ending
December 31, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.01kDecember 17, 2001 corresp.wpd
Oath or Affirmation of Office
...... RECEIVE9
L:ll ¥ t'LEI~K$ OFFICE
'01 1~-5 P4:18
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Philip H. Lemon, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Zoning Appeals to fill the unexpired term of
J. Clayton Grogan, resigned, ending December 31, 2003, according to the best of my
ability. I swear or affirm.
Subscribed and sworn to before me this 5"/~ day of~Ef.g'~-2001.
ARTHUR B. CRUSH, III, CLERK
.,~ , 7,¢:~EPUTY CLERK
N:\CKMHlXAgenda.01\Decernber 3, 2001 correspondance.wpd
Blue Ridge
Behavioral
Healthcare
William L. Lee Chairman
Meredith B. Waid Vice Chairman
John M. Hudgins, Jr. Treasurer
Rita J. Gliniecki Secretary
Executive Director
S. James Sikkema, LCSW
November 5, 2001
Ms. Darlene L. Burcham
City Manager
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Dear Ms. Burcham:
Blue Ridge Behavioral Healthcare would like to request time on the agenda of
the Roanoke City Council meeting on December 17, 2001, to give a brief report about
the services we provided to Roanoke City residents in fiscal year 2001.
A board member representing the City of Roanoke will deliver our report. Our
Executive Director, Mr. Jim Sikkema, will also be present to answer questions.
We appreciate this annual opportunity to share information about our services
and to say 'thank you'.
C:
Sincerely,
Jo~hn ~. Plichta
Director of Administrative Services
The Honorable Ralph K. Smith, Mayor
Mary F. Parker, Clerk
S. James Sikkema
Executive Offices 301 Elm Avenue SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax (540) 345-6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
BLUE R~DGE
BEHA ViORA £ HEA £ THCA RE
MISSION STATEMENT
The mission of Blue Ridge Behavioral Healthcare
is to support and promote the health, independence and
self-worth of individuals and families impacted by
mental illness, mental retardation and substance abuse
by providing quality, community-based services
that are responsive to the individual's needs.
Report to the City Council of the
C/tj/ o£Roanoke
December 17', 200~
8/ue Ridge 8e/Taviora/ Hea/t/Tcare
Program Hi,qhli,qhts - City of Roanoke
July 1, 2000 - June 30, 2001
This report is offered to provide you with information specific to our
involvement with citizens of Roanoke. We cover that in the next few
pages. But we also want to call your attention to our Annual Report,
which we hope you will read for a more global understanding of our
agency and the scope of our work throughout the Roanoke Valley.
In fiscal year 2001, Blue Ridge Behavioral Healthcare staff delivered
316,871 units of service to 10,582 Roanoke residents. The value of
those services was $11,214,594. The City's FY 2001 local tax
contribution to agency operations was $389,708. That means that
Roanoke residents received $28.78 worth of services for each tax
dollar allocated to the Community Services Board.
The following are examples of how Blue Ridge is working for the City
of Roanoke:
Assessment & Counseling Services is the single gateway to
agency services, crisis response, comprehensive assessment, and
short-term interventions for all mental disabilities.
Individuals and agencies who refer to our system of care have in
the past often commented on the difficulty of knowing how to
access the most appropriate service. As part of our Renewal 2000
restructuring of services, BRBH opened The Assessment Center,
providing one, consumer-oriented means of access to all of our
clinical services. Intake and assessment services are provided to all
consumers, of all ages, and with all disabilities. The center is
located at 1729 Patterson Avenue in Roanoke.
Jail Assessment & Treatment Services provides a full array of
substance abuse services to inmates of the Roanoke City Jail,
including modified therapeutic communities for both men and
women. Funding targeted specifically for substance abuse prohibits
us from addressing the critical needs of inmates with mental illness.
BRBH developed a proposal for a pilot program to provide mental
health assessment, treatment, crisis counseling, psychiatric care,
appropriate medications, and case management to inmates. Efforts
to secure pilot funding from the General Assembly have been
unsuccessful so far, but we will continue to lobby for funding of
important services such as these.
Child and Family Services provides a continuum of prevention, early
intervention, and therapeutic services and supports for families with
children who are at risk of developing or who have serious emotional
disorders, mental retardation and substance use disorders.
%*° Substance abuse treatment staff have contracted with the 23-A
District Court Service Unit to provide intensive outpatient services
for adolescents referred for treatment. SABRE (Substance Abuse
Reduction Efforts) funds from the state Department of Juvenile
Justice cover the costs of these services with no cost to families.
BRBH has amended the contractual agreement with Lewis-Gale
Medical Center to add inpatient detoxification services to the
psychiatric crisis stabilization services already under contract
through the KOKAH (Keeping Our Kids at Home) program. These
services are available to adolescents who are residents of the City
of Roanoke as well as the other localities in our catchment area.
Prevention staff worked with the Roanoke City Prevention Planning
Team to review various data to determine priority risk factors in
Roanoke and to develop a proposal for corresponding services
through the Governor's Office for Substance Abuse Prevention.
That proposal, which was part of a regional effort, was funded and
is being implemented this fiscal year.
The Day Treatment Program continued to provide day treatment
services on-site at four Roanoke elementary schools - Fallon Park,
Highland Park, Lincoln Terrace, and RAMS. These services help to
maintain children in the public school system.
Community, Support Services provides the necessary services and
supports to consumers with long-term mental disabilities to maximize
each individual's potential for independence, improved quality of life,
and optimum level of functioning.
During FY 2001 we designated our full time staff psychiatrist as the
agency medical director. He works with adults of all disabilities, and
provides oversight to psychiatric services across the whole agency.
**** Our Mental Retardation residential programs operated at full
capacity in FY 2001. A third resident relocated from the Central
Virginia Training Center to our Autumn Lane home, filling the only
existing vacancy at that facility.
BRBH provides services to homeless individuals with mental illness
with a half-time staff position funded by a Federal PATH Grant
(Projects Assisting in the Transition from Homelessness) managed
by the Department of Mental Health, Mental Retardation and
Substance Abuse Services. Attempting to build relationships and
trust, with the goal of engaging these individuals in mainstream
mental health services, staff served 87 homeless individuals in FY
'01, and has already identified an additional 75 people in the first
Quarter of FY '02. As might be expected, the vast majority of these
individuals are identified on the streets and in the shelters in
Roanoke City.
Staff of MHSS and Assessment and Counseling Services are
working in cooperation with the Blue Ridge Housing Corporation
and providing services for residents of Roanoke City Single Room
Occupancy (SRO) units who are experiencing both Mental Health
and Substance Abuse problems. Working with two of the SRO's,
one male and one female serving 15 residents total, BRBH provides
training and support related to independent living skills and
medication management in conjunction with the provision of
therapeutic and educational services targeted at identified
substance abuse problems.
On the following page is a table that displays Service data for the City
of Roanoke in the manner the Department of Mental Health, Mental
Retardation, and Substance Abuse Services requires of us. It shows in
summary: Roanoke's clients seen according to service, the number of
units of each type of service delivered, an indicator as to whether a
given service unit is an hour, a day, etc., and the total cost of each
type of service.
Blue Ridge Behavioral Healthcare
Directly Funded Programs - FY 2001 Performance Report
City of Roanoke
Unduplicated Number Units of Total Cost of
Client Count of Units Service Services
(by Service)
Mental Health Services
Emergency Services 1,012 8,414 SH 393,816
Outpatient Services 1,069 17,271 SH 1,112,543
Intensive In-Home Services 58 7,920 SH 499,568
Case Management Services 473 10,351 SH 664,223
Children's Day Treatment 56 18,391 DSH 436,430
Rehabilitation ( Mountain House ) 89 17,128 DSH 249,020
Alternative Day Support 53 712 DSH 9,750
Supportive Residential Services 64 2,809 SH 164,398
Assertive Community Treatment ( ALF ) 121 2,146 SH 411,913
Assertive Community Treatment ( PACT ) 66 353 SH 695,467
Purchase of Individualized Svcs ( POIS ) 2 46,000
MH Subtotal 3,063 92,473 $4,683,128
Mental Retardation Services
Case Management Services 393 11,389 SH 592,167
Alternative Day Support 151 4,379 D 77,581
Rehabilitation 11 403 DSH 135,937
Supported Employment 16 821 SH 33,278
Congregate Residential Services 37 137,955 BD 1,783,789
Supervised Residential Services 8 937 BD 107,349
Supportive Residential Services 111 12,401 SH 188,121
Family Support 54 137 F 69,379
MR Subtotal 781 168,422 $2,987,601
Substance Abuse Services
Outpatient Services 675 11,51 9 SH 679,852
Case Management Services 1,269 14,405 SH 978,472
Day Treatment Services 80 6,629 DSH 132,872
Highly Intensive Residential Services 334 1,706 BD 404,021
Intensive Residential 223 9,213 BD 680,414
Alternative Day Support 162 5,325 SH 253,453
SA Subtotal 2,743 48,797 $3,129,084
Prevention Services
MH Prevention Services 1,903 2,536 SH 138,715
SA Prevention Plus 2,092 4,643 SH 276,066
Prevention Subtotal 3,995 7,179 $414,781
Grand Total 10,582 316,871 $11,214,594
FY 2001 Local Tax Share $389,708
Service / Local Dollar $28.78
Service: SH = Service Hours DSH= Day Support Hours D=Days BD=Bed Da~ s F:Families
City of Roanoke - December 17, 2001
Good Afternoon. My name is Bill Lee. I am a resident of the City of
Roanoke, and an At-Large member and Chairman of the Board of
Directors of Blue Ridge Behavioral Healthcare. Here with me today is
Jim Sikkema, our Executive Director.
We have come to share with you a report, copies of which have been
distributed to you, of the services Blue Ridge provided to citizens of
the City of Roanoke for the year that ended June 30, 2001. We have
also provided our Annual Report, which we hope you will find useful for
a broader picture of how we fit into the larger community.
In FY 2001, Blue Ridge Behavioral Healthcare staff delivered 316,871
units of service to 10,582 Roanoke residents. The value of those
services was $11,214,594. The City's FY '01 local tax contribution to
agency operations was $389,708, That means that Roanoke citizens
received $28.78 worth of services for each tax dollar allocated to your
Community Services Board.
Let me call your attention to just a few highlights:
Individuals and agencies that refer to our system of care have in the
past often commented on the difficulty of knowing how to access
the most appropriate service. As part of our Renewal 2000
restructuring of services, BRBH opened The Assessment Center,
providing one, consumer-oriented means of access to all of our
clinical services. Intake and assessment services are provided to all
consumers, of all ages, and with all disabilities. The center is
located at 1729 Patterson Avenue in Roanoke.
Substance abuse treatment staff have contracted with the 23-A
District Court Service Unit to provide intensive outpatient services
for adolescents referred for treatment. SABRE (Substance Abuse
Reduction Efforts) funds from the state Department of Juvenile
Justice cover the costs of these services with no cost to families.
BRBH has amended the contractual agreement with Lewis-Gale
Medical Center to add inpatient detoxification services to the
psychiatric crisis stabilization services already under contract
through the KOKAH (Keeping Our Kids at Home) program. These
services are available to adolescents who are residents of the City
of Roanoke as well as the other localities in our catchment area.
o**o Prevention staff worked with the Roanoke City Prevention Planning
Team to review various data to determine priority risk factors in
Roanoke and to develop a proposal for corresponding services
through the Governor's Office for Substance Abuse Prevention.
That proposal, which was part of a regional effort, was funded and
is being implemented this fiscal year.
The Day Treatment Program continued to provide day treatment
services on-site at four Roanoke elementary schools - Fallon Park,
Highland Park, Lincoln Terrace, and RAMS. These services help to
maintain children in the public school system.
BRBH provides services to homeless individuals with mental illness
with a half-time staff position funded by a Federal PATH Grant
(Projects Assisting in the Transition from Homelessness).
Attempting to build relationships and trust, with the goal of engaging
these individuals in mainstream mental health services, staff served
87 homeless individuals in FY '01, and has already identified an
additional 75 people in the first Quarter of FY '02. As might be
expected, the vast majority of these individuals are identified on the
streets and in the shelters in Roanoke City.
Staff of MHSS and Assessment and Counseling Services work in
cooperation with the Blue Ridge Housing Corporation to provide
services for residents of Roanoke City Single Room Occupancy
(SRO) units who are experiencing both Mental Health and
Substance Abuse problems. Working with two of the SRO's, one
male and one female serving 15 residents total, BRBH provides
training and support for independent living skills and medication
management in conjunction with therapeutic and educational
services targeted at identified substance abuse problems.
There is one more highlight that I want to share with you, even
though it's not specific to the City of Roanoke. In the aftermath of
September 11, five of our clinicians traveled to Arlington to relieve
local CSB crisis staff working the Pentagon crash site. While there
they conducted debriefings for Arlington County crisis and rescue
personnel. And right now, our deaf services coordinator is with the
Red Cross at ground zero in New York, providing counseling for
Spanish speaking and hearing impaired persons. We are so proud
of these folks. They represent the real spirit of community we are so
fortunate to enjoy here in the Roanoke Valley. We thought you'd
like to know.
The public system for addressing the needs of Virginia's mentally
disabled citizens has been in a period of accelerating transition for
several years. The Performance Contract we have with the State, that
we ask you to review annually, reflects those changes. A major
concept of the current contracts is "Priority Populations", which, in a
nutshell, is a means by which the State very narrowly defines who is
eligible for services to be paid for with "State Controlled Funds". The
established criteria for priority populations limit access to only the most
severely mentally disabled individuals in our communities. This State
policy comes at a time when, according to a recent valley-wide study,
mental health services has been identified as the number one unmet
community healthcare need. This presents a real challenge.
Equally challenging is the mandated 90:10 State/Local Matching
Funds ratio. Our local tax requests each year are based upon
minimums necessary to meet this requirement. Rarely are we funded
at the levels we request. When local contributions fall below ratio
minimums, the board is at risk for having State dollars rescinded. At a
time when there is increasing identified need and demand for our
services, we want to do everything we can to avoid any reduction in
current capacity.
In conclusion, let me say that the Board of Directors and Staff of Blue
Ridge value the very positive working relationship we enjoy with the
officials of the City of Roanoke and the agencies and city departments
we partner with to provide quality services to our citizens. Thank you
for your ongoing support of our agency and our mission.
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 13, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Hams
W. Alvin Hudson, Jr.
William White, Sr.
Linda E Wyatt
The Honorable Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of Don J. Harrison, Chair, Downtown Roanoke, Inc., to
present the Annual Report of Downtown Roanoke, Inc., at the regular meeting of City
Council on Monday, December 17, 2001, at 2:00 p.m.
~Sjncerely,
Ralph K. Smith
Mayor
William H. Carder
Vice-Mayor
RKS:WHC:sm
N:\cksml~Agenda. Ol\Council Form Letter for Agenda Items.wpd
Downtown
Roanoke Inc.
, I lww~d~n~.c~rg' e-mail: dd@downtownroanoke, org
EXECUTIVE COMMITTEE
DON J. HARRISON
First Union National Bank
Chair
M, HELEN BUTLER
Carillon Health Systems
Chair-Elect
MARYELLEN F. GOODLA'I'rE
Glenn Feldmann Darby & Goodlatte
Immediate Past-Chair
MICHAEL E. WARNER
N & W Properties
Secretary
STEPHEN W. LEMON
Martin Hopkins & Lemon, PC
Treasurer & Vice-Chair
MICHAEL T. DITTRICH
Pepsi Bottling Company
Vice-Chair
G. LOGAN FORSYTH
Chas. Lunsford Sons & AssoCiates
Vice-Chair
ROBERT H. FETZER
Building Specialists, Inc.
Vice-Chair
SABRENE' BLEVlNS
Creative Ink Promotions
At-Large
VICTOR O. CARl)WELL
Woods Rqgers & Hazlegrove
At-Large
R. MAn'HEW KENNELL
President
DIRECTORS
ROBERT K. BENGTSON
City of Roanoke
MICHAEL J. BRUNETTE
NewsChanne110 (WSLS-TV)
CYNTHIA S. CASSELL
Twist & Tums
DR. DENNIS FISHER
Carillon Bio-Medical Institute
ELLIS L, GUTSHALL
Valley Bank
TERRY HALL
American Electric Power
BONZ HART
Meridium, Inc.
JAMES N. HINSON
First Virginia Bank-Southwest
CAROLE J. HUGHES
La De Da, Inc.
F. GEOFFREY JENNINGS
Frank L. Moose Jeweler
SUSAN W. JENNINGS
The Arts Council of the Blue Ridge
F. ALLAN POLLARD, II
Corned Beef & Company
KENNETH RATTENBURY
Fret Mill Music Company
MICHAEL R. RIELEY
Vedzon
MANJIT S. TOOR
Sherertz Franklin Crawford Shaffner, Inc.
DENNIS TRAUBERT
First Citizens Bank
WILLIAM F. TRINKLE
Francis Realtors
GARY D. WALTON
Hotel Roanoke & Conference Center
MARK W, WOODS
Woods Farms
WILLIAM H. CARDER
Roanoke City Council Liaison
14 P2:13
November 12, 2001
Ms. Mary Parker
City Clerk
215 Church Avenue, Room 456
Roanoke, VA 24011-1536
Dear Ms. Parker:
I would like to request that Mr. Don Harrison, Chairman of Downtown
Roanoke Incorporated, be given approximately 10 minutes to address
City Council at their 2 PM meeting on Monday, December 17th, 2001.
Mr. Harrison will distribute the DRI Annual Report and provide an
overview of the accomplishments of our organization for fiscal year
2001.
Please confirm with me at your earliest convenience if Mr. Harrison
will be able to address council on December 17th.
Sincerely,
Matt Kennell
President
cc: Don Harrison
Greater
Roanoke
Region
CITY OF ROANOKE
Office of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
December 27, 2001
File #66-178
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 17, 2001, Dr. E. Jeanette D. Manns and Ms. Bessie Bond addressed Council
with regard to concerns of residents of Lincoln Terrace. They requested storm doors,
storm windows, and clothes lines for housing units in the Lincoln Terrace community.
The matter was referred to the City Manager for discussion with the Executive Director of
the City of Roanoke Redevelopment and Housing Authority.
Sincerely,
City Clerk
MFP:mh
pc:
Dr. E. Jeanette D. Manns, President, Washington Park Neighborhood Alliance,
1826 10th Street, N. W., Roanoke, Virginia 24012
Bessie Bond, Vice-President, The Resident Council, 1821 Liberty Road, N. W.,
Roanoke, Virginia 24012
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 13, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Hams
W. Alvin Hudson, Jr.
William White, Sr.
Linda E Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
We jointly sponsor the request of Dr. E. Jeanette D. Manns to address Council on Monday,
December 17, 2001, at the 2:00 p.m., session in her capacity as President of the
Washington Park Neighborhood Alliance with regard to concerns of residents of Lincoln
Terrace.
With kindest regards.
cerely, _
William H. Carder
Vice-Mayor
William D. Bestpitch
Council Member
WHC:WDB:sm
H:~Agenda. Ol\Sponsorship.wpd
CITY CL£EI~S OFFICE
1826 10th St. Ny~[/.
Rooanoke, Virginia~2~011/f33 10 P l :48
December 10, 2001
Mayor Ralph Smith and City Council Persons
NOEL C. TAYLOR BUILDING, 4th floor
215 Church Avenue, S. W., Room 456
ROANOKE, VIRGINIA 24011-1536
Dear Mayor Smith and City Council Persons:
This letter is written to you to request the opportunity to come betbre my city officials
that were elected to represent me. It is my desire to address some concerns with you
that have a direct relationship to the citizens of Roanoke, Virginia.
I was under the assumption that the agenda sent to me stated there is a space for the
citizens to speak. I was not aware we have to request this with the endorsement of
two representatives elected to serve the citizens. Therefore, I realize this request will
only be acceptable contingent upon my receiving the said endorsements.
This notice is sent in a timely manner, which is one week prior to CITY COUNCIL
meeting. The citizens and I desire to meet with you at your council meeting Monday,
Decemberl 7, 2001 at the 2.p.m. session.
Thank you for allowing us the opportunity to be heard.
cDr. E. Jeanette D. Manns
CC
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254]
Fax: (540) 853-1145
December 17, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda E Wyatt
The Honorable Mayor and Members of
the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of City Council:
Subject: Steering Committee,
Neighborhood Partnership
I am attaching copy of Resolution No. 25394 adopted by Council on Monday,
November 24, 1980, which established the Roanoke Neighborhood Partnership
Steering Committee. Given that the Neighborhood Partnership is now 21 years
old and extensive restructuring has occurred recently within City government, a
review of the design, role, and responsibilities of the Steering Committee is in
order.
The Roanoke Neighborhood Partnership (RNP) has grown to 26 neighborhood
groups and two business associations. Three additional neighborhood groups
are forming, and greater effort has been placed upon involving youth and the
business community. While the RNP maintains its tradition of working closely
with volunteers, training and developing neighborhood leaders, administering and
managing community development grants, and serving as a liaison between
neighborhoods and City government, there have been other significant changes
which suggest that a review is needed:
1) There is a newly created Department of Housing and Neighborhood
Services, of which the Neighborhood Partnership is a component.
Previously, the RNP was part of the Planning Department and reported to
the Director. Greater emphasis is being placed on service delivery to the
neighborhoods by all City departments.
The Honorable Mayor and Members
of the Roanoke City Council
December 17, 2001
Page 2
2) The Coordinator's role has expanded. Effective August 1, 2001, the
Coordinator's internal responsibilities include management of staff and
overall operation of the Citizen's Service Center, administration of the
RESPOND database, and training for City departments on the use of the
RESPOND system. The City now looks to RNP to play a key role in
quality assurance.
3) All RNP staff positions are fully funded by the City. The City has adopted
the Partnership as one of its institutions.
In summary, the role of RNP within City government has changed. RNP has an
expanded internal customer base represented by the various departments within
City government who now look to RNP for input, assistance, and leadership in
responding to community issues. At the same time, the demand from the
community for training, support, mediation, and advocacy has increased as well.
The primary function of the Steering Committee has been working closely with
RNP staff to cultivate a "partnership" between the City and the community to
address these needs. The question before us is how to best assist the Steering
Committee so that the Partnership remains strong and community needs are
met.
It is my recommendation that we form a committee composed of Council
Members, citizens, and City staff to review the structure and role of the Roanoke
Neighborhood Partnership Steering Committee.
Sincerely,
William D. Bestpitch
Council Member, and
Council Liaison, Roanoke
Neighborhood Partnership
Steering Committee
Attachment
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of November, 1980.
No. 25394.
A RESOLUTION establishing a Roanoke Neighborhood Partner-
ship Steering Committee, stating the objectives and duties and
responsibilities of such Committee, and providing for a method
of termination of the Committee.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. There is hereby established a Roanoke Neighborhood
Partnership Steering Committee with the objective of assisting
the City and the management team hired by it to develop a neigh-
borhood planning and communication process which will facilitate
neighborhood revitalization, stability and improvement.
2. The duties and responsibilities of the Committee shall
be to advise and assist the City and its management team in devis-
ing a Roanoke Neighborhood Partnership, which will involve public,
private and non-profit resources in developing a City-wide.neigh-
borhood planning and communication process that will facilitate
neighborhood revitalization, stability and improvement, and which
will encourage citizen participation to the maximum extent possible.
3. The Committee shall be abolished upon resolution of the
Committee at any time after the duties and responsibilities of
the Committee have been fulfilled.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
. Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
December 21, 2001
File #110-488
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Mo'nday,
December 17, 2001, the following questions were raised by Ms. Evelyn D. Bethel, 35
Patton Avenue, N. E., in reference to a communication from Council Member
William D. Bestpitch, Council Liaison, Roanoke Neighborhood Partnership Steering
Committee, with regard to a review of the design, role and responsibilities of the
Neighborhood Partnership Steering Committee.
Are members of the Roanoke Neighborhood Partnership Steering Committee
considered to be employees of the City of Roanoke? If so, is the City's hiring
policy applicable to those persons?
How has the role of the Roanoke Neighborhood Partnership Coordinator
been expanded?
Will the recommendation of the Study Committee be reported publicly prior
to implementation by the City?
Sincerely,
· Parker, CMC
City Clerk
MFP:mh
pc:
Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
Stephen S. Niamke, Roanoke Neighborhood Partnership Coordinator
HSAgenda.01~December 17, 2001 corresp.wpd
Office of the City Manager
December 17, 2001
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Briefing
This is to request space on Council's regular agenda for a 20-minute briefing on the Citizen
Survey.
DLB:ca
c: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
Darlene L. Burcham
City Manager
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va.us
Mean Rating of
"Good-Excellent"
Fire Protection
Emergency and Rescue
Public
911 Emergency Center
Health Department
Emergency Management
Beautification Programs
Valley Metro
Water Utility Services
Weekly Trash Collection
Mean Rating of
"Good"
Keeping Alleys Clean
Weed Abatement
Gov't. Parking Facilities
Curb, Gutter, Sidewalk Repair
Response to Citizen Complaints
Street Paving and Repair
Regulation/Zoning for Land Use
Traffic Planning
Street Sweeping
Civic Center Parkin
Appendix C
Response Frequency Distributions For All Close-Ended Items
Q1 Do you live in the City of Roanoke?
Cumulative
Frequency Percent Valid Percent Percent
Valid I Yes 505 I00.0 100.0 100.0
Q2 How would you rate Roanoke as a place to live today, in 20017
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 167 33.1 33.1 33.1
Good 231 45.7 45.7 78.8
Fair 85 16.8 16.8 95.6
Poor 16 3.2 3.2 98.8
DK/RF 6 1.2 1.2 100.0
Total 505 100.0 100.0
Q3 How would you rate the effectiveness of the City of Roanoke government in meeting
community needs?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Effective 95 18.8 18.8 18.8
Somewhat Effective 311 61.6 61.6 80.4
Somewhat Ineffective 46 9.1 9. l 89.5
Not at all Effective 22 4.4 4.4 93.9
DK/RF 31 6.1 6.1 100.0
Total 505 100.0 100.0
Q4A Level of agreement: City government performance is improving in Roanoke.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 113 22.4 22.4 22.4
Somewhat Agree 270 53.5 53.5 75.8
Somewhat Disagree 56 11.1 1 l. l 86.9
Strongly Disagree 27 5.3 5.3 92.3
DK/RF 39 7.7 7.7 100.0
Total 505 100.0 100.0
Q4B Level of agreement: Roanoke is actively expanding cooperative efforts with other
local governments in our region.
Cumulative
Frequency, Percent Valid Percent Percent
Valid Strongly Agree 105 20.8 20.8 20.8
Somewhat Agree 254 50.3 50.3 71.1
Somewhat Disagree 68 13.5 13.5 84.6
Strongly Disagree 19 3.8 3.8 88.3
DK/RF 59 11.7 11.7 100.0
Total 505 100.0 100.0
Q4C Level of agreement: The services provided by the City of Roanoke are worth the
taxes paid by citizens.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 168 33.3 33.3 33.3
Somewhat Agree 211 41.8 41.8 75.0
Somewhat Disagree 50 9.9 9.9 85.0
Strongly Disagree 61 12. I 12.1 97.0
DK/RF 15 3.0 3.0 100.0
Total 505 100.0 100.0
Q4D Level of agreement: The City of Roanoke government can be trusted to do what is
in the best interest of citizens.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 103 20.4 20.4 20.4
Somewhat Agree 244 48.3 48.3 68.7
Somewhat Disagree 75 14.9 14.9 83.6
Strongly Disagree 64 12.7 12.7 96.2
DK/RF 19 3.8 3.8 100.0
Total 505 100.0 100.0
Q4E Level of agreement: The City of Roanoke provides an adequate budget and
resources for quality teachers, courses of study, and classroom equipment.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 85 16.8 16.8 16.8
Somewhat Agree 159 31.5 31.5 48.3
Somewhat Disagree 107 21.2 21.2 69.5
Strongly Disagree 79 15.6 15.6 85.1
DK/RF 75 14.9 14.9 100.0
Total 505 100.0 100.0
Q5A Rating: fire protection services?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 250 49.5 49.5 49.5
Good 209 41.4 41.4 90.9
Fair 27 5.3 5.3 96.2
Poor 6 1.2 1.2 97.4
DK/RF 13 2.6 2.6 100.0
Total 505 100.0 100.0
C2
Q5B Rating: emergency and rescue services?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 25 l 49.7 49.7 49.7
Good 205 40.6 40.6 90.3
Fair 36 7.1 7.1 97.4
Poor 4 .8 .8 98.2
DK/RF 9 1.8 1.8 100.0
Total 505 100.0 100.0
Q5C Rating: the Health Department?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 119 23.6 23.6 23.6
Good 192 38.0 38.0 61.6
Fair 61 12.1 12.1 73.7
Poor 11 2.2 2.2 75.8
DK/RF 122 24.2 24.2 100.0
Total 505 100.0 100.0
Q5D Rating: Roanoke Public Schools?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 93 18.4 18.4 18.4
Good 186 36.8 36.8 55.2
Fair 136 26.9 26.9 82.2
Poor 27 5.3 5.3 87.5
DK/RF 63 12.5 12.5 100.0
Total 505 100.0 100.0
Q5E Rating: response to citizen complaints and requests?
Cumulative
Frequenc~t Percent Valid Percent Percent
Valid Excellent 59 11.7 11.7 11.7
Good 169 33.5 33.5 45.1
Fair 158 31.3 31.3 76.4
Poor 63 12.5 12.5 88.9
DK/RF 56 11.1 11.1 100.0
Total 505 100.0 100.0
Q5F Rating: sewer utility services?
Cumulative
Frecluenc~, Percent Valid Percent Percent
Valid Excellent 109 21.6 21.6 21.6
Good 243 48.1 48.1 69.7
Fair 97 19.2 19.2 88.9
Poor 32 6.3 6.3 95.2
DK/RF 24 4.8 4.8 I00.0
Total 505 100.0 I00.0
QSG Rating: water utility services?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 111 22.0 22.0 22.0
Good 264 52.3 52.3 74.3
Fair 85 16.8 16.8 91.1
Poor 27 5.3 5.3 96.4
DK/RF 18 3.6 3.6 100.0
Total 505 100.0 100.0
Q5H Rating: weekly trash collection?
Cumulative
Frecluenc~' Percent Valid Percent Percent
Valid Excellent 165 32.7 32.7 32.7
Good 217 43.0 43.0 75.6
Fair 76 15.0 15.0 90.7
Poor 42 8.3 8.3 99.0
DK/RF 5 1.0 1.0 100.0
Total 505 100.0 100.0
Q51 Rating: police services?
Cumulative
Fre~luenc~, Percent Valid Percent Percent
Valid Excellent 153 30.3 30.3 30.3
Good 218 43.2 43.2 73.5
Fair 80 15.8 15.8 89.3
Poor 39 7.7 7.7 97.0
DK/RF 15 3.0 3.0 100.0
Total 505 100.0 100.0
(34
, Q5J Rating: public library services?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 195 38.6 38.6 38.6
Good 224 44.4 44.4 83.0
Fair 34 6.7 6.7 89.7
Poor 4 .8 .8 90.5
DK/RF 48 9.5 9.5 100.0
Total 505 100.0 100.0
Q5K Rating: City parking facilities?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 55 10.9 10.9 10.9
Good 160 31.7 31.7 42.6
Fair 161 31.9 31.9 74.5
Poor 91 18.0 18.0 92.5
DK/RF 38 7.5 7.5 100.0
Total 505 100.0 100.0
Q5L Rating: management of emergency situations like natural disasters?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 93 18.4 18.4 18.4
Good 215 42.6 42.6 61.0
Fair 67 13.3 13.3 74.3
Poor l0 2.0 2.0 76.2
DK/RF 120 23.8 23.8 100.0
Total 505 100.0 100.0
Q5M Rating: mowing of City property?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 87 17.2 17.2 17.2
Good 234 46.3 46.3 63.6
Fair 110 21.8 21.8 85.3
Poor 48 9.5 9.5 94.9
DK/RF 26 5.1 5.1 100.0
Total 505 100.0 100.0
Q5N Rating: weed abatement or the cutting of weeds on vacant lots?
Cumulative
Fre~{uency Percent Valid Percent Percent
~ Valid Excellent 38 7.5 7.5 7.5
Good 148 29.3 29.3 36.8
Fair 145 28.7 28.7 65.5
Poor 109 21.6 21.6 87.1
DK/RF 65 12.9 12.9 100.0
Total 505 100.0 100.0
Q50 Rating: removal of snow and ice from City streets?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 96 19.0 19.0 19.0
Good 213 42.2 42.2 61.2
Fair 130 25.7 25.7 86.9
Poor 51 10.1 10. l 97.0
DK/RF 15 3.0 3.0 100.0
Total 505 100.0 100.0
Q5P Rating: street lighting?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 95 18.8 18.8 18.8
Good 240 47.5 47.5 66.3
Fair 126 25.0 25.0 91.3
Poor 43 8.5 8.5 99.8
DK/RF I .2 .2 100.0
Total 505 100.0 100.0
QSQ Rating: street paving, maintenance and repair?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 54 10.7 10.7 10.7
Good 203 40.2 40.2 50.9
Fair 163 32.3 32.3 83.2
Poor 82 16.2 16.2 99.4
DK/RF 3 .6 .6 100.0
Total 505 100.0 100.0
C6
Q5R Rating: street sweeping?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 61 12.1 12.1 12.1
Good 207 41.0 41.0 53.1
Fair 150 29.7 29.7 82.8
Poor 58 11.5 11.5 94.3
DK/RF 29 5.7 5.7 I00.0
Total 505 100.0 100.0
Q5S Rating: the 911 emergency call center?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 184 36.4 36.4 36.4
Good 200 39.6 39.6 76.0
Fair 43 8.5 8.5 84.6
Poor 10 2.0 2.0 86.5
DK/RF 68 13.5 13.5 100.0
Total 505 100.0 100.0
Q5T Rating: transportation planning for traffic?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 39 7.7 7.7 7.7
Good 207 41.0 41.0 48.7
Fair 139 27.5 27.5 76.2
Poor 53 10.5 10.5 86.7
DK/RF 67 13.3 13.3 100.0
Total 505 100.0 100.0
Q5U Rating: Valley Metro bus transportation services?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 8 l 16.0 16.0 16.0
Good 200 39.6 39.6 55.6
Fair 63 12.5 12.5 68.1
Poor 21 4.2 4.2 72.3
DK/RF 140 27.7 27.7 100.0
Total 505 100.0 100.0
C7
Q5V Rating: new curb, gutter and sidewalk repair and construction?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 40 7.9 7.9 7.9
Good 168 33.3 33.3 41.2
Fair 160 31.7 31.7 72.9
Poor 74 14.7 14.7 87.5
DK/RF 63 12.5 12.5 100.0
Total 505 100.0 100.0
Q5W Rating: the City's recreation programs?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 104 20.6 20.6 20.6
Good 218 43.2 43.2 63.8
Fair 78 15.4 15.4 79.2
Poor 36 7.1 7.1 86.3
DKdRF 69 13.7 13.7 100.0
Total 505 100.0 100.0
Q5X Rating: maintenance of parks and recreation facilities?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 107 21.2 21.2 21.2
Good 238 47.1 47.1 68.3
Fair 96 19.0 19.0 87.3
Poor 25 5.0 5.0 92.3
DIGRF 39 7.7 7.7 100.0
Total 505 100.0 100.0
Q5Y Rating: animal control?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 83 16.4 16.4 16.4
Good 223 44.2 44.2 60.6
Fair 104 20.6 20.6 81.2
Poor 51 10.1 10.1 91.3
DK/RF 44 8.7 8.7 I00.0
Total 505 100.0 100.0
Q5Z Rating: City beautification programs?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 134 26.5 26.5 26.5
Good 248 49.1 49.1 75.6
Fair 85 16.8 16.8 92.5
Poor 15 3.0 3.0 95.4
DK/RF 23 4.6 4.6 100.0
Total 505 100.0 100.0
Q5AA Rating: regulation and zoning for land use?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 30 5.9 5.9 5.9
Good 157 31.1 31.1 37.0
Fair 115 22.8 22.8 59.8
Poor 41 8.1 8.1 67.9
DK/RF 162 32. I 32.1 100.0
Total 505 100.0 100.0
Q5BB Rating: keeping alleys cleaned up?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 21 4.2 4.2 4.2
Good 147 29.1 29.1 33.3
Fair 137 27.1 27.1 60.4
Poor 104 20.6 20.6 81.0
DYdRF 96 19.0 19.0 100.0
Total 505 100.0 100.0
QSCC Rating: special trash pick-up of large items and brush?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 114 22.6 22.6 22.6
Good 225 44.6 44.6 67.1
Fair 105 20.8 20.8 87.9
Poor 53 10.5 10.5 98.4
DK/RF 8 1.6 1.6 I00.0
Total 505 100.0 100.0
09
Q5DD Rating: economic development assistance to business?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 42 8.3 8.3 8.3
Good 168 33.3 33.3 41.6
Fair 106 21.0 21.0 62.6
Poor 22 4.4 4.4 66.9
DK/RF 167 33.1 33.1 100.0
Total 505 100.0 100.0
Q5EE Rating: citizens getting information about City services and activities?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 78 15.4 15.4 15.4
Good 23 l 45.7 45.7 61.2
Fair 118 23.4 23.4 84.6
Poor 48 9.5 9.5 94.1
DK/RF 30 5.9 5.9 100.0
Total 505 100.0 100.0
Q5FF Rating: the convenience of paying City bills?
Cumulative
Frec[uenc~, Percent Valid Pement Percent
Valid Excellent 89 17.6 17.6 17.6
Good 252 49.9 49.9 67.5
Fair 85 16.8 16.8 84.4
Poor 54 10.7 10.7 95.0
DK/RF 25 5.0 5.0 100.0
Total 505 100.0 100.0
QSGG Rating: leaf collection?
Cumulative
Frecluenc7 Percent Valid Percent Percent
Valid Excellent 69 13.7 13.7 13.7
Good 250 49.5 49.5 63.2
Fair 100 19.8 19.8 83.0
Poor 34 6.7 6.7 89.7
DK/RF 52 10.3 10.3 100.0
Total 505 100.0 100.0
C10
Q5HH Rating: maintenance of the storm drainage systems?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 44 8.7 8.7 8.7
Good 213 42.2 42.2 50.9
Fair 114 22.6 22.6 73.5
Poor 36 7.1 7.1 80.6
DK/RF 98 19.4 19.4 100.0
Total 505 100.0 100.0
Q5II Rating: maintenance of City-owned buildings?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 49 9.7 9.7 9.7
Good 234 46.3 46.3 56.0
Fair 10 l 20.0 20.0 76.0
Poor 31 6.1 6.1 82.2
DICdRF 90 17.8 17.8 100.0
Total 505 !00.0 100.0
Q5JJ Rating: building inspections?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 45 8.9 8.9 8.9
Good 165 32.7 32.7 41.6
Fair 86 17.0 17.0 58.6
Poor 41 8.1 8.1 66.7
DK/RF 168 33.3 33.3 100.0
Total 505 100.0 100.0
Q5KK Rating: the building permit application and review process?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 32 6.3 6.3 6.3
Good 140 27.7 27.7 34.1
Fair 85 16.8 16.8 50.9
Poor 23 4.6 4.6 55.4
DK/RF 225 44.6 44.6 100.0
Total 505 100.0 100.0
Cll
Q5LL Rating: recycling services?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 108 21.4 21.4 21.4
Good 252 49.9 49.9 71.3
Fair 78 15.4 15.4 86.7
Poor 40 7.9 7.9 94.7
D ICdRF 27 5.3 5.3 100.0
Total 505 100.0 100.0
Q5MM Rating: Roanoke Civic Center events?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 97 19.2 19.2 19.2
Good 251 49.7 49.7 68.9
Fair 80 15.8 15.8 84.8
Poor 38 7.5 7.5 92.3
DIG'RF 39 7.7 7.7 100.0
Total 505 100.0 100.0
Q5NN Rating: the availability of parking at the Civic Center?
Cumulative
Frequency, Percent Valid Percent Percem
Valid Excellent 64 12.7 12.7 l 2.7
Good 210 41.6 41.6 54.3
Fair 126 25.0 25.0 79.2
Poor 73 14.5 14.5 93.7
DKJRF 32 6.3 6.3 100.0
Total 505 I00.0 100.0
Q5OO Rating: special cultural activities and events?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 62 12.3 12.3 12.3
Good 251 49.7 49.7 62.0
Fair 83 16.4 16.4 78.4
Poor 50 9.9 9.9 88.3
DK/RF 59 11.7 11.7 100.0
Total 505 100.0 100.0
C12
Q5PP Rating: City government support for neighborhood organizations?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 52 10.3 10.3 10.3
Good 216 42.8 42.8 53.1
Fair 110 21.8 21.8 74.9
Poor 48 9.5 9.5 84.4
DK/RF 79 15.6 15.6 100.0
Total 505 100.0 100.0
QSQQ How satisfied are you with the overall quality of services that the City of Roanoke
government provides?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Satisfied 141 27.9 27.9 27.9
Somewhat Satisfied 306 60.6 60.6 88.5
Somewhat Dissatisfied 43 8.5 8.5 97.0
Very Dissatisfied 12 2.4 2.4 99.4
DK/RF 3 .6 .6 100.0
Total 505 100.0 100.0
Q6A How safe do you feel: in your neighborhood during daylight hours?
Cumulative
Frequency Percent Valid Percent Percent
Va{id Very Safe 348 68.9 68.9 68.9
Somewhat Safe 121 24.0 24.0 92.9
Somewhat Unsafe 23 4.6 4.6 97.4
Very Unsafe 11 2.2 2.2 99.6
DK/RF 2 .4 .4 100.0
Total 505 100.0 100.0
Q6B How safe do you feel: in your neighborhood in the evening?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Safe 271 53.7 53.7 53.7
Somewhat Safe 161 3 l. 9 3 l. 9 85.5
Somewhat Unsafe 35 6.9 6.9 92.5
Very Unsafe 36 7.1 7.1 99.6
DK/RF 2 .4 .4 100.0
Total 505 100.0 100.0
C13
Q6C How safe do you feel: in the park closest to your home during daylight hours?
Cumulative
Frecluenc¥ Percent Valid Percent Percent
Valid Very Safe 281 55.6 55.6 55.6
Somewhat Safe 132 26.1 26.1 81.8
Somewhat Unsafe 25 5.0 5.0 86.7
Very Unsafe 15 3.0 3.0 89.7
DK/RF 52 10.3 10.3 I00.0
Total 505 100.0 100.0
Q6D How safe do you feel: in the same park in the evening?
Cumulative
Frecluenc¥ Percent Valid Percent Percent
Valid Very Safe 132 26.1 26.1 26.1
Somewhat Safe 139 27.5 27.5 53.7
Somewhat Unsafe 76 15.0 15.0 68.7
Very Unsafe 79 15.6 15.6 84.4
DK/RF 79 15.6 15.6 100.0
Total 505 100.0 100.0
Q6E How safe do you feel: downtown during daylight hours?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Safe 350 69.3 69.3 69.3
Somewhat Safe 104 20.6 20.6 89.9
Somewhat Unsafe 17 3.4 3.4 93.3
Very Unsafe 7 1.4 1.4 94.7
DK/RF 27 5.3 5.3 100.0
Total 505 100.0 100.0
Q6F How safe do you feel: downtown in the evening?
Cumulative
Frequency, Percent Valid Percent Percent
Valid Very Safe 143 28.3 28.3 28.3
Somewhat Safe 183 36.2 36.2 64.6
Somewhat Unsafe 60 I 1.9 11.9 76.4
Very Unsafe 48 9.5 9.5 85.9
DK/RF 71 14.1 14.1 100.0
Total 505 100.0 100.0
Q7 Have you used the Roanoke City public library in the past year?
Cumulative
Frequency Percent Valid Percent Percent
Valid Yes 246 48.7 48.7 48.7
No 256 50.7 50.7 99.4
DK/RF 3 .6 .6 100.0
Total 505 100.0 100.0
C14
Q8A Level of agreement: the library staff is generally helpful, friendly, and courteous.
Cumulative
Frequency, Percent Valid Percent Percent
Valid Strongly Agree 195 38.6 79.3 79.3
Somewhat Agree 46 9. l 18.7 98.0
Somewhat Disagree 3 .6 1.2 99.2
Strongly Disagree 1 .2 .4 99.6
DK/RF 1 .2 .4 100.0
Total 246 48.7 100.0
Missing System 259 51.3
Total 505 100.0
Q8B Level of agreement: the library provides the books and non-books such as videos,
dvds, cds, and talking books that yon need.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 155 30.7 63.0 63.0
Somewhat Agree 68 13.5 27.6 90.7
Somewhat Disagree l 1 2.2 4.5 95.1
Strongly Disagree I .2 .4 95.5
DK/RF 11 2.2 4.5 100.0
Total 246 48.7 100.0
Missing System 259 51.3
Total 505 100.0
Q8C Level of agreement: there are adequate youth programs provided by the library.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 101 20.0 41.1 41.1
Somewhat Agree 67 13.3 27.2 68.3
Somewhat Disagree 11 2.2 4.5 72.8
Strongly Disagree 2 .4 .8 73.6
DK/RF 65 12.9 26.4 100.0
Total 246 48.7 100.0
Missing System 259 51.3
Total 505 100.0
Q8D Level of agreement: there are adequate library programs provided for adults.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 98 19.4 39.8 39.8
Somewhat Agree 73 14.5 29.7 69.5
Somewhat Disagree 15 3.0 6.1 75.6
Strongly Disagree 5 1.0 2.0 77.6
DK/RF 55 10.9 22.4 100.0
Total 246 48.7 100.0
Missing System 259 51.3
Total 505 100.0
C15
o Q8E Level of agreement: access to computers and the Internet is sufficient in the library.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 120 23.8 48.8 48.8
Somewhat Agree 70 13.9 28.5 77.2
Somewhat Disagree 15 3.0 6. I 83.3
Strongly Disagree 6 1.2 2.4 85.8
DK/RF 35 6.9 14.2 100.0
Total 246 48.7 100.0
Missing System 259 51.3
Total 505 100.0
Q8F Level of agreement: the library hours of operation are sufficient to meet your needs.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 167 33.1 67.9 67.9
Somewhat Agree 50 9.9 20.3 88.2
Somewhat Disagree 19 3.8 7.7 95.9
Strongly Disagree 6 1.2 2.4 98.4
DK/RF 4 .8 1.6 100.0
Total 246 48.7 100.0
Missing System 259 51.3
Total 505 I00.0
Q9A Importance to you: community athletics such as baseball, softball, soccer, tennis, and
basketball leagues.
Cumulative
Frequency, Percent Valid Percent percent
Valid Very Important 281 55.6 55.6 55.6
Somewhat Important 122 24.2 24.2 79.8
Somewhat Unimportant 24 4.8 4.8 84.6
Not Important 70 13.9 13.9 98.4
DK/RF 8 1.6 1.6 100.0
Total 505 100.0 100.0
Q9B Importance to you: community parks.
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Important 364 72.1 72.1 72.1
Somewhat Important 110 21.8 21.8 93.9
Somewhat Unimportant 5 1.0 1.0 94.9
Not Important 19 3.8 3.8 98.6
DK/RF 7 1.4 1.4 100.0
Total 505 100.0 100.0
C16
Q9C Importance to you: multipurpose recreation centers.
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Important 318 63.0 63.0 63.0
Somewhat Important 125 24.8 24.8 87.7
Somewhat Unimportant 11 2.2 2.2 89.9
Not Important 27 5.3 5.3 95.2
DK/RF 24 4.8 4.8 100.0
Total 505 100.0 100.0
Q9D Importance to you: field trips that focus on nature and the outdoors.
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Important 262 51.9 51.9 51.9
Somewhat Important 145 28.7 28.7 80.6
Somewhat Unimportant 20 4.0 4.0 84.6
Not Important 53 10.5 10.5 95.0
DK/RF 25 5.0 5.0 100.0
Total 505 100.0 100.0
Q9E Importance to you: creative programs for all ages such as summer camps, dance
classes or craft classes.
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Important 336 66.5 66.5 66.5
Somewhat Important 104 20.6 20.6 87.1
Somewhat Unimportant 8 1.6 1.6 88.7
Not Important 39 7.7 7.7 96.4
DK/RF 18 3.6 3.6 100.0
Total 505 100.0 100.0
Q10 Have you received services from the Fire and Emergency Medical
Services Department in the last five years?
Cumulative
Frequency Percent Valid Percent Percent
Valid Yes 164 32.5 32.5 32.5
No 336 66.5 66.5 99.0
DK,rRF 5 1.0 1.0 100.0
Total 505 100.0 100.0
C17
Q11 A Level of agreement: The Fire and Emergency Medical Services Department
arrived in a timely manner.
Cumulative
Frequency, Percent Valid Percent Percent
Valid Strongly Agree 133 26.3 81.1 81.1
Somewhat Agree 24 4.8 14.6 95.7
Somewhat Disagree 4 .8 2.4 98.2
Strongly Disagree 2 .4 1.2 99.4
DK/RF 1 .2 .6 I00.0
Total 164 32.5 100.0
Missing System 341 67.5
Total 505 100.0
QI 1 B Level of agreement: The Paramedics were respectful and provided sufficient
medical services.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 144 28.5 87.8 87.8
Somewhat Agree 13 2.6 7.9 95.7
Somewhat Disagree I .2 .6 96.3
DK/RF 6 1.2 3.7 100.0
Total 164 32.5 100.0
Missing System 341 67.5
Total 505 100.0
Q12A Would you say that the overall quality of the water delivered to your
residence is...
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 169 33.5 33.5 33.5
Good 233 46.1 46.1 79.6
Fair 67 13.3 13.3 92.9
Poor 30 5.9 5.9 98.8
DKfRF 6 1.2 1.2 100.0
Total 505 100.0 100.0
Q12B How would you rate the service provided in response to a water service
problem?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 99 19.6 19.6 19.6
Good 164 32.5 32.5 52.1
Fair 72 14.3 14.3 66.3
Poor 20 4.0 4.0 70.3
DK/RF 150 29.7 29.7 100.0
Total 505 100.0 100.0
C18
Q12C How important is the water quality and the protection of the rivers, streams, and
lakes in the region to you.*
Cumulative
Frequency, Percent Valid Percent Percent
Valid Very Important 45 l 89.3 89.3 89.3
Somewhat Important 44 8.7 8.7 98.0
Somewhat Unimportant 2 .4 .4 98.4
Not Important 5 1.0 1.0 99.4
DK/RF 3 .6 .6 100.0
Total 505 100.0 100.0
Q13 How interested are you in having Roanoke government news communicated to you by
electronic mail?
Cumulative
Frequency, Percent Valid Percent Percent
Valid Very Interested 79 15.6 15.6 15.6
Somewhat Interested 133 26.3 26.3 42.0
Somewhat Uninterested 24 4.8 4.8 46.7
Not Interested 192 38.0 38.0 84.8
NA/Does not have email 71 14.1 14.1 98.8
DK/RF 6 1.2 1.2 100.0
Total 505 100.0 100.0
Q14 Do you ever read the Roanoke government quarterly magazine call
Roanoke Citizen.*
Cumulative
Frequency Percent Valid Percent Percent
Valid Yes 139 27.5 27.5 27.5
No 359 71.1 71.1 98.6
DKJRF 7 1.4 1.4 100.0
Total 505 100.0 100.0
Q15 As a way to keep citizens informed, would you say that the Roanoke
Citizen magazine is...
Cumulative
Frequency, Percent Valid Percent Percent
Valid Excellent 36 7.1 25.9 25.9
Good 73 14.5 52.5 78.4
Fair 24 4.8 17.3 95.7
Poor I .2 .7 96.4
DK/RF 5 1.0 3.6 100.0
Total 139 27.5 100.0
Missing System 366 72.5
Total 505 100.0
C19
Q16 Have you visited the Roanoke government site on the Internet called
roanokegov dotcom?
Cumulative
Frequency Percent Valid Percent Percent
Valid Yes 85 16.8 16.8 16.8
No 415 82.2 82.2 99.0
DK/RF 5 1.0 1.0 100.0
Total 505 100.0 100.0
Q17 Would you rate the quality of the web site as excellent, good, fair or poor?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 21 4.2 24.7 24.7
Good 46 9. l 54.1 78.8
Fair 14 2.8 16.5 95.3
Poor 2 .4 2.4 97.6
DK/RF 2 .4 2.4 I00.0
Total 85 l 6.8 100.0
Missing System 420 83.2
Total 505 100.0
Q18 How would you rate the content of the web site?
Cumulative
Frec[uency Percent Valid Percent Percent
Valid Excellent 18 3.6 21.2 21.2
Good 52 10.3 61.2 82.4
Fair 9 1.8 10.6 92.9
Poor 3 .6 3.5 96.5
DK/RF 3 .6 3.5 100.0
Total 85 16.8 100.0
Missing System 420 83.2
Total 505 100.0
Q19 Do you ever watch the Inside Roanoke or Roanoke Talk television
shows on Roanoke Valley Television Channel 3?
Cumulative
Frequency Percent Valid Percent Percent
Valid Yes 301 59.6 59.6 59.6
No 202 40.0 40.0 99.6
DK/RF 2 .4 .4 100.0
Total 505 100.0 100.0
C20
Q20 Would you rate the quality of the television shows as excellent, good, fair
or poor?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 43 8.5 14.3 14.3
Good 171 33.9 56.8 71.1
Fair 75 14.9 24.9 96.0
_ Poor 6 1.2 2.0 98.0
DKJRF 6 1.2 2.0 100.0
Total 301 59.6 I00.0
Missing System 204 40.4
Total 505 100.0
Q21 How would you rate the content of the television shows?
Cumulative
Frecluenc¥ Percent Valid Percent Percent
Valid Excellent 42 8.3 14.0 14.0
Good 160 31.7 53.2 67.1
Fair 79 15.6 26.2 93.4
Poor 4 .8 1.3 94.7
DK/RF 16 3.2 5.3 100.0
Total 301 59.6 100.0
Missing System 204 40.4
Total 505 100.0
Q22 What method of communication do you prefer for receiving the City of Roanoke government
information? [Choose all that apply item]
Not Chosen Chosen Total
Count % Count % Count %
Magazine 465 92.1% 40 7.9% 505 100.0%
Newsletter/mailing with
utility bills 329 65.1% 176 34.9% 505 100.0%
Respondent phone calls 498 98.6% 7 1.4% 505 100.0%
IntemelYEmail 459 90.9% 46 9.1% 505 100.0%
Television 353 69.9% 152 30.1% 505 100.0%
Newspaper/radio 317 62.8% 188 37.2% 505 100.0%
Other 472 93.5% 33 6.5% 505 100.0%
DK/RF 500 99.0% 5 1.0% 505 100.0%
C21
Q23A Level of agreement: City government employees are generally friendly,
courteous, and helpful.
Cumulative
Frecluenc~, Percent Valid Percent Percent
Valid Strongly Agree 180 35.6 35.6 35.6
Somewhat Agree 264 52.3 52.3 87.9
Somewhat Disagree 44 8.7 8.7 96.6
Strongly Disagree 6 1.2 1.2 97.8
DK/RF 11 2.2 2.2 100.0
Total 505 100.0 100.0
Q23B Level of agreement: It is easy to contact the appropriate City government office
when you need a particular service or have a question.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 153 30.3 30.3 30.3
Somewhat Agree 205 40.6 40.6 70.9
Somewhat Disagree 68 13.5 13.5 84.4
Strongly Disagree 60 11.9 11.9 96.2
DKdRF 19 3.8 3.8 100.0
Total 505 100.0 100.0
Q23C Level of agreement: City government employees provide prompt service.
Cumulative
Frecluenc~, Percent Valid Percent Percent
Valid Strongly Agree 147 29.1 29.1 29.1
Somewhat Agree 243 48.1 48.1 77.2
Somewhat Disagree 57 11.3 I 1.3 88.5
Strongly Disagree 28 5.5 5.5 94.1
DIURF 30 5.9 5.9 100.0
Total 505 100.0 100.0
Q23D Level of agreement: City government employees treat citizens fairly
Cumulative
Fre~[uenc~, Percent Valid Percent Percent
Valid Strongly Agree 169 33.5 33.5 33.5
Somewhat Agree 232 45.9 45.9 79.4
Somewhat Disagree 44 8.7 8.7 88.1
Strongly Disagree 19 3.8 3.8 91.9
DK/RF 41 8.1 8.1 100.0
Total 505 100.0 100.0
C22
Q23E Level of agreement: Convenient parking at City government offices is generally
available.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 64 12.7 12.7 12.7
Somewhat Agree 156 30.9 30.9 43.6
Somewhat Disagree 85 16.8 16.8 60.4
Strongly Disagree 149 29.5 29.5 89.9
DK/RF 51 10.1 10.1 100.0
Total 505 100.0 100.0
Q23F Level of agreement: City government office locations are convenient.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 163 32.3 32.3 32.3
Somewhat Agree 217 43.0 43.0 75.2
Somewhat Disagree 60 11.9 11.9 87.1
Strongly Disagree 40 7.9 7.9 95.0
DK/RF 25 5.0 5.0 100.0
Total 505 100.0 100.0
Q23G Level of agreement: City government office hours are convenient.
Cumulative
Frequency Pement Valid Percent Percent
Valid Strongly Agree 201 39.8 39.8 39.8
Somewhat Agree 192 38.0 38.0 77.8
Somewhat Disagree 49 9.7 9.7 87.5
Strongly Disagree 31 6.1 6.1 93.7
DK/RF 32 6.3 6.3 100.0
Total 505 100.0 100.0
Q24 What do you like most about living in the City of Roanoke? [Choose all that apply item]
Not Chosen Chosen Total
Count % Count % Count %
Effective government/
government services 481 95.2% 24 4.8% 505 100.0%
Cost of living 455 90.1% 50 9.9% 505 100.0%
Educational opportunities 476 94.3% 29 5.7% 505 100.0%
People 415 82.2% 90 17.8% 505 100.0%
Quality of life 411 81.4% 94 18.6% 505 100.0%
Convenience of living in
city/access to activities 400 79.2% 105 20.8% 505 100.0%
Other 189 37.4% 316 62.6% 505 100.0%
DKJRF 494 97.8% 11 2.2% 505 100.0%
C23
Q25 Gender
Cumulative
Frequency, Percent Valid Percent Percent
Valid Male 197 39.0 39.0 39.0
Female 308 61.0 61.0 100.0
Total 505 100.0 lO0.0
C24
Appendix E
Responses to Open-ended Survey Items
Q20. What method of communication do you prefer for receiving the City of Roanoke
government information?
Respondent # Response
61 She doesn't want to receive any information
69 Mail
78 No preference
97 He prefers door hangers or for someone to inform him in person about the City of
Roanoke government information
175 In the mail
219 Mail
230 Mail
247 Mail
275 Mail
286 Mail
287 Mail
299 Mail
326 Word of mouth if need be
348 Mail
349 Mail
352 Mail
364 Mail
374 Mail
405 Mail
419 Mail
442 Mail
453 Mail
471 In whting in the mail
473 Mail
489 Mail
492 Mail
496 Mail
498 Mail
514 Mail
534 Mail
552 E-mail
572 Mail
605 Community phone
E1
Q24. Finally, what do you like most about living in the City of Roanoke?
Respondent #
3
4
6
7
8
13
18
19
20
21
22
25
26
27
28
29
34
36
37
40
42
47
53
57
64
70
71
72
74
76
77
78
8O
81
83
Re~oonse
It is a city but it is small enough to get around easy; it is like living in the country,
it's homey
Small town, beautiful and I am used to it. We have the advantage of large town
entertainment
It is easy to get around and I like the services. I live in a good neighborhood
I just love it
I enjoy raising our children here. The schools are good and I enjoy the recreation
opportunities
Mountains
Mountains
I was born and raised here and my husband wants to stay here
The quietness of it
Family lives here
My church and my family are here. It's a safe place
Environment, things that are around
Entertainment
The mountains
Cost of living
Likes the mountains
Likes the geography of the area
Beauty of it. I used to think that Roanoke was a great place, and I have lived here
for many years and have been disappointed in many things, but that happens
anywhere. I really like Roanoke
Even though it is a city it is still pretty safe and has the appeal of a smaller town
The climate
The TAP-CET program-6 month training program of schooling in office work or
for medical assistant job, it is flee
Work
I like living in the mountains and it is beautiful here. I have been here all my life
and would not want to live anywhere else
Geography-mountains
Happy to be a citizen
Beautiful and a good city to live in, it's clean and nice
Likes the weather and just about everything about Roanoke
Neighborhood
Likes the mountains and the area
He said he hates it. He doesn't like anything
Not too big
I have lived here all my life, it's an excellent place to live
Thinks that Roanoke is generally safe and well maintained (the up-keep)
Size of city
Likes it because it is small and quiet
E2
Q24. Continued
Respondent #
84
85
87
88
89
92
93
95
96
97
99
100
101
105
106
108
110
112
113
114
117
118
119
121
122
124
127
128
129
130
131
133
Response
Beautiful mountains
Lives in an area that is old but revitalized
I was born here so I don't know anything else. It's a good town. We have
some problems but we also have some pluses
Where I live, I like it just fine
Great neighborhood
I came from Philadelphia, so its the personal touch of the people, they are friendly
and easier to get along with here. People are more patient. All around nicer place
to live. Cleaner
We have been here for 58 years and if we didn't like it we wouldn't be here. I feel
like it is a good place to live. It is safer than a lot of places. I guess there are times
when things happen that make us think maybe it is not safer, like there have been
a lot of break-ins in our neighborhood recently
Balance between city opportunities and small town attitudes
I have lived here all my life, it's just my home
Says the best thing about Roanoke is his wife. He also likes how they rebuilt the
star and put it back up
Likes the mountains, and the City of Roanoke is quiet and peaceful
Street lights
Likes it because it is quiet, and also likes the mountains
Ability to have a country small town atmosphere and city opportunities
It is peaceful, quiet and relaxing
It is very clean compared to other cities
Quiet
There is nothing in Roanoke that is worth liking
Quiet and nice place to raise kids. It's calm
It is not a bad place to live
It is a diverse economy, and he likes the environment
Ease of living in Roanoke vs. big cities
Proximity to the mountains and activities held in Roanoke
Cultural events, strong commitment to citizens, variety of services offered, and
natural beauty of area
There isn't too much crime
Country atmosphere yet still "city-fled" enough for tourism
Clean parks and the city's recreation facilities and libraries
It's clean and pretty
Likes the §ize of the city, the crime rate is low, feels safe here, thinks it's
beautiful, and it's a nice place to raise kids
She thinks it is a beautiful valley
Mountains
The store hours are convenient because a lot of them have late hours of closing
E3
Q24. Continued
Respondent #
135
Response
Low crime rate, not over-crowded, and has easy access to outdoor recreation in
the immediate area
136 Better than where I used to live
137 It's a good place to raise a family (some aspects of the quality of life are
fine in the sense of raising a family)
138 Good place to raise kids
145 Valley, not much bad weather
146 She likes the mountains
147 It is a small city with a fairly low crime rate
152 The star
158 Its small and safe
159 I get to do these surveys
161 Likes the climate, mountains, environment, and the size of the city
162 The slow pace of Roanoke
164 Likes the climate, hospitals, doctors, and the environment
167 Likes the friendliness of the people, the small city atmosphere, and the mountains
170 Big enough to have many events and interests, but small enough that you don't
feel like you are living on top of everybody
172 It's quiet, you can get around and you have your neighbor to take you somewhere.
Things here are beautiful. I am a DAV
173 Close to parks and museums
175 Good employment, not too big, not too small, a lot of diversity, and a nice place
to live with nice people
177 I can get to more rural areas quickly. I only go downtown when passing through
178 Not fast paced living
181 The best place on earth to live, I have lived here for 60 some years
182 It's a beautiful place
183 Great weather
184 Setting in mountains, recreational things, great place to be and raise a family
185 Likes the mountains and the valleys
186 It's not huge, can get from one end to the other in 20-30 minutes. I have been here
45 years. It's nice. I wouldn't want to go anywhere else. It's home
188 The mountains
189 The surroundings are beautiful and important to keep
193 Beautiful
197 It's peaceful
202 It is a safe place to live
217 It is a small, nice, quiet, and safe place. Those qualities make it a nice place to
raise kids
218 It is a good, peaceful, and caring community to live in
E4
Q24. Continued
Respondent #
221
222
223
226
227
234
235
237
245
246
247
248
258
261
265
268
272
273
274
275
277
281
282
283
284
285
288
291
298
302
304
309
311
I love Roanoke the people and the star, it's a small town but not a small town. I
just love Roanoke
The parks and beauty of the area
Thinks it is really clean and beautiful. The people are really fi-iendly
Likes the atmosphere and the friendliness of the people
It's a safe community with a lot to offer. It is a nice size
The star
The mountains and scenery
I have lived here so long I know everybody
It's quiet and peaceful, the people and it is more family oriented
I like the doctors and the hospital, the cabs (Radar) I just like everything about
Roanoke
Friendliness
I have been here all my life and I don't like it
The real estate taxes are fairer than the county; we were annexed into the city. The
rescue and police department are really good here in the city
I have lived here since I was 6 and I am 71, I like the people they are real nice
It's a good place to raise kids, and it's not a bad environment to live in. It's not as
dangerous as some of the big cities
Likes the area, neighbors, family, and friends
Likes the nature aspects of Roanoke City and learning about historical landmarks.
He also likes the entertainment such as concerts
Not enough white collar job opportunities to keep our children in Roanoke
She likes the scenery, especially the mountains
More activities here than where I came from, (Natural Bridge) the parks etc. I
think my kids can advance here
It's a good place to raise kids. She also said it is a good community, 'and it's safe
He lives in a senior citizen neighborhood, and this area is quiet
It is a very quiet, restful and very pretty place
I was born here and I moved all over with my husband when he was in service
and I never found a place that I liked better and I came back here
He likes it because it's in a central location in the state
Nothing
He likes the safety of the area
She feels a sense of security
He likes the atmosphere
Nothing
The walking trails
The beautiful mountains and the scenery and star
Beauty of surrounding area
E5
Q24. Continued
Respondent #
312
313
314
315
This is where my family lives, I grew up here
She likes the entertainment (Fair in the Square)
There are plenty of things to do
He likes the climate, beauty, mountains, and friendliness of the area. He
also thinks that a lot of people have good ideas for the city
316 I feel secure here and have lived here all my life
318 Thinks the City of Roanoke is creative, has a good spirit, and has a good
ambience about it. She thinks they're doing the best they can do with the city
319 More employment opportunities than other areas
320 I grew up here, it is familiar
321 Beauty of city, good people
322 Metropolitan area where everything is convenient, but don't have to get on the
interstate or an expressway to get where you are going. Can get where you are
going in a short period of time
325 Outdoor areas
326 Mountainous terrain, like to see water mn-off
329 I just love it, the malls, the neighbors, everybody is so friendly. I just love
Roanoke and I don't want to go anyplace else to go to the doctor or hospital, etc
333 The size of it, the convenience of getting around and it is a friendly town to live
in, we are very happy here
334 Likes the star. It's a safe community
335 Moved here 25 years ago from NY. It is a friendly place, our children and I like it
here and it is cheaper than NY
337 Likes the safety and the cleanliness of the environment
338 I just like everything about Roanoke. I have always lived in Roanoke
339 Likes the star
341 Thinks that it is clean, safe, and civilized
342 Aren't any snakes and rats around here
346 Also likes the climate
347 I like the scenery, the friendliness of the people and I have lived here for 50 some
years
348 Weather
350 Safety, beauty of area, government responsive to needs of citizens
351 I like the fact that God has sent me here to do work for Him
352 Nice mountains and valleys, we have a river here. It is a convenient and nice
place to live
354 I like the idea of being close to work and parks. It is just convenient to the retail
stores etc. There is a lot of room for improvement in the city. The rules about
dogs are ridiculous, people are allowed to have four dogs. People are allowed to
leave their campers parked near your property opened up and that devalues the
look of your home.
E6
Q24. Continued
Respondent #
356
358
360
361
364
369
370
371
372
373
374
376
377
380
382
384
385
389
391
392
393
394
396
397
398
401
402
403
404
405
406
407
Response
Zoning, low crime
I think it is a very nice place to live and it is quiet and decent
Restaurants, I have lived here all my life, I just like it
Beauty of area
The level of quietness which is good. Nice place to raise children but there are
not enough cultural activities here
I think it is a good place to raise children. I like the parks and Center in the Square
and the zoo, there are good places to take children. There are safe things to do.
Roanoke is a good size
I have never lived anywhere else. I must like it here, this is home
It's pretty here
I like the quiet green city, good place to live
Mill Mountain Zoo and the Wildlife Refuge
I think it is beautiful. I like downtown and the flowers and I buy my vegetables
on the Roanoke Market. I am in love with Roanoke City, I would not want to live
any place else
The scenery, the parkway, the people and culture. We have good programs for the
youths, Roanoke City Recreation Department is doing a good job. Roanoke is a
pretty and safe place to live
The beauty
The mountains
It is not too large, it is a nice size and a good city to raise children
Small but not too big, does not have the problems of a big city
The star on the mountain
I have six kids that live within about three blocks of me that is reason enough
It is ok
I think it is a good place to raise my kids
I don't like living here. I was bom and raised here
Just living
Its kind of small, that's about it
Nice restaurants, festivals downtown
I love this city, looks like my own home town
It's alright, it is what you make of it
It is a beautiful place, most of the people are friendly
It's a good place to live, people are friendly and it is convenient
I like the mountains and I think it is overall a very friendly place and there are
plenty of activities to do
The beauty of the area. I enjoy feeling safe and I like the people in Roanoke. I
think our taxes are equitable
The mountains
Good water and utilities
E7
Q24. Continued
Respondent #
412
413
414
Likes the natural beauty of the area
Roanoke is a good city to raise a family in, low crime, etc
It's a good city. It has its ups and downs like all others but the city is trying to
provide for the youths and everyone else
416 It's nice, I agree with what they are doing and what they have to offer
417 Likes the beauty of the area
419 Not overly populated, it's laid back, it is not a big city, it's not behind the times
and it is keeping up with technology
421 Likes the natural beauty of the area
423 Likes the restaurants and the colleges
424 The beauty of the valley
427 I think it is a very nice place to live, I love it. I have lived a few other places but I
like Roanoke
429 Liked the availability of mountain biking trails at Carvins Cove reservoir until
three days ago
431 Nothing
432 Likes the shopping stores and the parks
433 The mountains and the scenery
434 The city is not too large and not too small
435 It's nice and quiet
437 I moved here ten years ago and I love Roanoke
439 The mountains
440 It is a very good place to have a family
442 I like the safety aspect of living in Roanoke and the natural beauty, also the small
town aspect of it
443 Likes the natural surroundings of the area
445 Likes the beauty of the area
446 Likes the natural beauty of the area
447 Likes the size of the city and the climate
451 Nothing
453 The natural beauty
455 It's the best place in Virginia to live
456 There are no terrorists here, it is a smaller place and I just feel safer
457 Because I was bom and raised here and just don't know any better. I just don't
know of anyplace I would rather be
458 Location
459 I like the Roanoke Valley because even with all its faults I like the conservative
atmosphere
462 I just can't find another place to live right now
E8
Q24. Continued
Respondent #
463
I was in the military and I have lived around the world and the United States and
Roanoke is one of the nicest places I have ever lived. I have seven children and
they are very involved in the parks and recreation activities in Roanoke, it is a
very good place to raise children. We are very happy living in Roanoke. Roanoke
is one of the nicest places I have ever lived
464 It's quiet
465 People are friendly, nice parks, it is convenient, great place to live or I would not
stay here
468 The variety of parks and children's facilities
470 I was bom and raised here, my family is here, went to school here, all my friends
are here, other than that, nothing
473 It's a small town
474 Not much crime, just a nice place to live
477 It's peaceful and safe where we are
479 The mountains
480 Convenience to services
483 Wonderful place to raise a family
485 Beautiful setting of city
486 The geographic location
487 It is a good place to raise children the crime rate is not as high and a good place to
retire, although I am not yet retired
488 It is comfortable and the respondent has lived in Roanoke all his life
489 The taxes are fair, it's an easy living place
490 The scenery and that it is a safe place to live
491 It is family oriented
492 I love the beauty, the people and the convenience of traveling in and out of
Roanoke. The market is excellent
493 The climate and the people
494 Low taxes and safety
496 Peace and quiet
498 It's not too big; hopefully it won't get too much bigger
502 It's just a nice place to live, I was bom and raised here I just like it
503 It's close to my job, it is not a high crime area
504 The central location of the city, the surroundings, area, and mountains
505 Beautiful city, good location, and scenery
507 The people, their kindnesses and generosity. I support the fire and rescue services
and the police department, more people need to do that
509 Anonymity, the accessibility to the Appalachian Trail and other recreational
activities, and the quality of the air is nice
510 Most of my family lives here and going to see them is the only thing I like about
living here though the people here are friendly
E9
Q24. Continued
Respondent #
511
512
514
Respottse
A whole lot of things I like about living here, not a lot of natural disasters
I like it because it is a small town, nice people in our neighborhood and it is safe
The beauty of the area, and a sense of community, but there is poor planning and
misuse of natural resources, podr zoning is ruining our landscape
518 The scenery and it's a friendly place
520 I like the slowness of it, the country like atmosphere of the city, it is somewhat
quiet and I like that
521 Mill Mountain, that is where me and my wife got married
522 I like the quietness, the family atmosphere and I like the size, I have lived here all
my life
523 The neighbors and the neighborhood
524 Thinks it is peaceful
525 It is a beautiful city
527 Likes the diversity
531 Thinks it is peaceful
532 The small town values that the city has
534 The country atmosphere coupled with access to city conveniences, and I
like having the airport as close as it is. Access to the world from fight here in
town, by plane
535 There are a lot of good blue collar workers here who have strong backbones. She
thinks that if Roanoke could get rid of City Council, it could be a wonderful city.
She likes the scenery (parks, nature trails, etc)
536 It's metropolitan without being a metropolitan area. For its size it does a pretty
good job of being diverse and it does a good job of community stuff
538 The atmosphere, the parks, the activities they have going on such as. craft shows,
festivals, etc, something is always going on
541 It's a very safe place, a very pretty city, and it is well maintained, I feel
comfortable here
542 He thinks it is clean and fairly inexpensive
543 He thinks it is pretty safe
545 I enjoy the quality of life, I like taking my kids to soccer games and coaching.
There is not too much traffic, and there is enough to do to keep you busy
546 I used to live in Boston, I would say Roanoke is smaller and the people are
friendlier
547 She likes the pace of the city. It is like living in the country (not fast paced living
like in other cities)
548 He thinks it is quiet, and the work is good
552 The city has a lot of services so respondent does not have to travel for services
555 The mountains
556 Nothing at the present time (I am going through a divorce)
557 It's just home to me
El0
Q24. Continued
Respondent #
558
Response
Respondent states that he just loves the area and really feels that the Lord brought
him here
560 Beauty of city
561 Nothing
562 Roanoke is a small town but gives you enough activities and safety. It is a good
place to raise a family (He is from Bosnia)
563 I have a good job here and I like the neighborhood I live in
565 Being from NY, it is beautiful here, the air is cleaner, the mountains are beautiful,
people are nicer, everything in general is nicer, the grounds are cleaner, people
take pride in keeping them clean, it is much cleaner here than in NY
566 That I have a chance to leave
567 It is a safe place and a fairly small town with a fairly low crime rate
568 It has a hometown atmosphere like Mayberry it has a peacefulness to it, it is not
rushed, people are not in a hurry
570 Cultural activities and convenience, it is easy to get to things and it is safe
571 The environment, the country
573 I enjoy everything about Roanoke especially my neighborhood it is nice and quiet,
not much violence
575 I just like it
576 He likes the size of the city
577 She likes the safety, culture-related atmosphere downtown, and the city is
growing
578 It is my hometown
582 Overall the small town atmosphere
584 It is not as urban as some other cities
585 The city of Roanoke is quiet, clean, has a low crime rate, is a nice place to retire,
to raise a family, and is overall a nice place to live
589 The star
590 Atmosphere of area
591 He likes it because it has a small town setting
592 I like the way it used to be. I think they have ruined downtown Roanoke. When
they had the original department stores, people used to come from all over the
state to see that and now there is not much left. They have ruined it by lack of
parking, and high rents down there. The only people who go down there are
people who are from out of town, and want to see it. It used to be a real
family-oriented shopping place. Professional shops and banks are the only things
down there anymore
595 Change in seasons
597 Library system
598 He likes the geographic location
602 Access to lots of public tennis courts (Parks and Recreation Department)
Ell
Q24. Continued
l~spxllld~.,ltl~ Response
605 Through the citizen's police academy respondent has gained more appreciation for
police officers and believes the classes like this are a great thing, and would like
to see the Civic Center offer more free cultural activities
606 She likes the mountains and says that it is a nice community
607 City is clean, parks are clean
608 He has a lot of varied interests, and the City of Roanoke lets him explore his
interests with the many leisure opportunities. He loves all of the parks. He loves
the combination of outdoor activities, cultural events, and the diversity of the
people
El2
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
'01 I~ED-5 PI2:01
December 17, 2001
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Reservation of Space
Fire/EMS ISO Rating Change
Please reserve space on Council's regular agenda for a 20 minute briefing on the
Fire/EMS ISO Rating Change.
Sincerely,
Darlene L. 'Burcham
City Manager
sf
CC:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci. roanoke.va.us
WS RELEASE
RELEASE DATE: DECEMBER 17, 2001 FOR IMMEDIATE RELEASE
CONTACT: JENNIFER S. FAULKNER 853-2257
JENNIFER FAULKNER~CI.ROANOKE.VA. US
City of Roanoke Receives Improved ISO Rating
Roanoke Fire-EMS is pleased to announce that the Insurance Service Office
(ISO) has reclassified the City of Roanoke as a "Class 2" city. "This improved rating is
the culmination of a three-year preparation period for a review of the Fire-EMS
Department, Water Supply System, and E-911 Center," said Fire-EMS Chief, Jim
Gdgsby. "When a community improves its fire protection, everyone benefits," said
Gdgsby.
The ISO is an independent organization that serves insurance companies by
providing information about a community's fire risk. Each community is rated from a
Class I (exemplary) to a Class 10 (does not meet minimum criteria) scale. Virtually all
U.S. insurers of homes and business property use ISO's Public Protection Classification
in calculating premiums. Better fire protection, as measured by the public protection
classification program, leads to lower fire losses.
ISO's Public Protection Classification program accurately measures the quality of
public fire protection in 45,000 fire districts across the country. There are three areas
- MORE -
evaluated under the ISO classification system: the Fire-EMS Department including
equipment, staffing, training and geographic distribution of fire companies; Water
Supply System including validating the condition and maintenance of hydrants, and a
careful evaluation of the amount of available water compared with the amount needed
to suppress fires; and the E-911 Center including validating telephone systems,
telephone lines, staffing, and dispatching. Chief Grigsby stated that the City of Roanoke
is "among the top 1% in the United States that have a Class 2 rating or better."
This "Class 2" rating is an upgrade from Roanoke's 1990 classification as a
"Class 3" city. Major areas of improvement made during this time period to attain the
higher classification include: fire apparatus purchase and distribution, training, records
management, additional hydrants installed throughout the city, fire preplanning of city
businesses, and the addition of the Computer Aided Dispatch (CAD) system and 800
MHz system in the E-911 Center.
What does this improved rating mean to the citizens of Roanoke?
· :- A safer Roanoke to live and work.
· :- The city is better prepared to handle fire emergencies.
o**- Fire insurance premiums may be reduced or will not increase as fast.
· :- Will help with marketing the city from an economic development standpoint.
-.'o ISO grading will be used as a planning tool for future plans (e.g., water mains
and hydrant location, fire training, etc.)
Project Manager, Battalion Chief Richard San/er, stated that the Class 2 rating is
good for ten years. "With proper planning, Roanoke could achieve a Class 1 rating in
- MORE -
10 - 20 years," said Sawer. Chief Grigsby extended his sincere thanks to Project
Manager: Battalion Chief Richard Sawer, Fire Protection Engineer: Scott Branscome,
Water Department: Jesse Perdue, E-911 Center: Joe Slone and Ron Wade, City
Manager's Office, and City Council for their dedication and commitment to the project
and to the citizens of Roanoke.
Roanoke Fire-EMS encourages all Roanoke residents to practice fire safety steps every day to
keep those home fires safely buming. Remember, fire safety is your personal responsibility and fire
prevention precautions DO make a difference! The Fire Prevention Division of the Roanoke Fire-EMS
Department offers fireplace safety and/or home fire safety inspections at no cost. Citizens can call 853-
2795 to set up an appointment. Citizens in need can also receive a smoke detector at no cost from
Roanoke Fire-EMS Administration, 541 Luck Avenue, Suite 120, Roanoke, VA 24016.
Roanoke Fire-EMS
541 Luck Avenue, Suite 120
Roanoke, VA 24016
(540) 853-2327 phone
(540) 853-1172 fax
City of Roanoke's
Public Fire Protection
Classification
Deeembe
The Department,
Water De Ind E-911
Center are pleased rm you
that Roanoke has
improved ISO fire
classification rating...
from a Class 3 to a Class 2!
City of Roanoke's Public Protection
Classification
· What is ISO?
· How is a city rated?
· What does this mean to Roanoke?
· Future for Roanoke?
· Insurance Service Office i:
organization that serves ir
providing mtbrmafion about
risk. Each commumty is rated from a ~
(exemplary) to a Class 10 (does not meet
minimum criteria) scale.
· ISO's public protection classification
accurately measures the quality of public frre
protection in 45,000 f~re districts across the
country.. Virtually all U.S. insurer
business property use ISO's Public Protection
Classification in calculating premiums.
by
fire
~ )
VVhat Is
· Better fire protection - as by the
public protection classification
leads to lower fire losses.
· When a fire district improves its publi
protection certification, the entire
community can benefit economically.
· When a community improves its fire
protection, everyone benefits.
City of Roanoke's Public Protection
Classification
ire Claims Per
Property -
"ire Claims Per
$1,000 of In~ Property -
Commercial
~~rotection
Classificatib~
Across the
Top 1% in the Count]'yl
City of Roanoke's Public Protection
Classification
Protection
Cia.,
Across
ity Rated?
10% E-911 Cm'lie~. ~
systems, te~phone lines, staffing,
dispatc~i~.
and a careful evalua~o~ of 113e amount
~~~ Fi~S
Public Class
Grading
~
70.00 ~ ~
50,00 to 59.99
40.00 ~ 49.99
30.00 to 39.99
20.~ to 29.99
10.00 t~ 19.99
0 m 9.99
City of Roanoke's Public Protection
Classification
4
City of
ISO Rating
1990 ISO RATING =
74.54%
2001 ISO RATING = CLASS 2
81.34%
VVhat
Have Been M~
· Training:
Center
· Apparalus Purchase and Distribution: *
Telesquins
· Pre-Fire Planning
· Records Management: lxaining hose,
testing hydrant maintenance
· E-911 Center:. Computer Aided Dispatch
new 800 MHz .system
· Additional hydrants installed
Iprovements
ince 19907
VVhat
Could
ISO Rating
Mean Isurance
City of Roanoke's Public Protection
Classification
5
What mean to
· A safer Roanoke
· City is better prepared to handle
· Fire insurance premiums may be
not increase as fast.
· Help with marketing city from an economic
development standpoint.
· ISO grading will be used as a planing tool for
future plans (e.g., water mains and hydrant
locations, fire training etc.)
Future oanoke
· Class 2 rating is good for ten ~
· With proper planning, Roanoke
achieve a Class I rating in 10 - 20
· Fire-EMS will analyze each area of
department operations to determine if
changes are needed to provide the level
service and achieve a higher ISO rating.
YOU
· Project Manager:. Battalion (
· Fife Protection Em
· Water Department: Jesse Perdu¢
· E-911 Center:. Joe Slon¢ and Ron Wade
· City Manager's Office
· CiD
made this achievement possible.
City of Roanoke's Public Protection
Classification
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #70-354
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35687-121701 approving the Fire-EMS Department
Strategic Business Plan.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
Sincerely,
Ma~ F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief, Fire/EMS Department
H:~genda.01'~December 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRCdNIA,
The 17th day of December, 2001.
No. 35687-121701.
A RESOLUTiON. approving the Fire-EMS Department Strategic Business Plaa.
BE IT RESOLVED by the Council of the City of Roanoke that Council approves, in concept,
the Fire-EMS Department Strategic Business Plan with the three phase construction program as more
fully set forth in the City Manager's letter to Council dated December 17, 200t.
ATTEST:
City Clerk.
Office of the City Manager
December 17, 2001
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
Councilman William D. Bestpitch
Councilman C. Nelson Harris
Councilman W. Alvin Hudson, Jr.
Councilman William White, Sr.
Councilwoman Linda F. Wyatt
Dear Mayor Smith and Members of City Council:
Subject:
Fire-EMS Strategic Plan
Background:
The Fire-EMS Department's Strategic Business Plan is based on the mission, vision
and values of the department, plus national, state and local service standards. The plan
is comprehensive in nature, covering most aspects of department operations and
offering nine major recommendations. These nine recommendations range from routine
station and equipment maintenance to relocating and constructing several fire-EMS
stations. The recommendations contained in the business plan support City Council
priorities of effective government, regional cooperation, improved neighborhood
services and include a long-range perspective to service delivery.
Considerations:
Approval of the strategic business plan will support the mission, values and vision of the
Roanoke Fire-EMS Department, meet community needs by providing quality Fire-EMS
services, position the department to meet future community service needs, improve
department performance, efficiency and cost effectiveness, help achieve and maintain a
national accreditation certification, enhance regional cooperation, relocate several Fire-
EMS stations, provide modern Fire-EMS stations to accommodate state-of-the-art Fire-
EMS equipment, enhance employee work environments and employee safety, relocate
Fire-EMS administrative offices, and avoid the cost of maintaining deteriorating Fire-
EMS stations.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CifyWeb:www. ci.roanoke.va, us
The Honorable Mayor and Members of Council
December 17, 2001
Page 2
Administratively, several aspects of the plan have already been adopted and
implemented, helping to improve the city's ISO (Insurance Service Office) rating from a
grade 3 to a grade 2 category city.
The plan has been publicized in the newspaper, on local radio and television, at civic
group meetings and through twenty-one meetings held with neighborhood organizations
and community leaders. A total of 247 individuals were present at these neighborhood
meetings and individual briefings.
Two aspects of the plan that received the most comments concerned the potential loss
of any positions, as well as the construction of new stations and relocation of existing
service to those new locations. Nothing contained in the business plan advocates a
reduction of personnel. While there is some concern and opposition to relocating
existing stations, it is my opinion that there is more support to provide the Fire-EMS
Department with the needed infrastructure to meet current and future service needs with
properly sized and located stations than there is opposition to the plan.
Construction of new stations will provide the needed capacity to house modern
firefighting equipment (several current station apparatus bays are too small for new fire
pumpers and larger aerial ladder trucks), plus take advantage of recent roadway
improvements permitting more efficient travel from north to south via Peters Creek Road
Extension and improvements to the bridges at Second, Fifth and Tenth Streets.
Including new Station #4 (south Peters Creek Road) and the construction of three
additional stations, a total of four new stations will be providing services to the
community by the end of the third phase of the recommended construction period.
Included in each new station design will be consideration of other community services,
as feasible.
The Strategic Business Plan allows for a reallocation, not reduction, of department
personnel. The closing of Station #12 (Salem Turnpike), as approved by City Council,
permitted the reallocation of twelve positions. Six positions will support co-staffing the
Clearbrook station in Roanoke County which will serve the 220 South/Southern Hills
area of the city, and six positions for staffing one additional ambulance which will
primarily serve the western/southwestern section of the city, bringing the total number of
front-line ambulances to seven.
The Honorable Mayor and Members of Council
December 17, 2001
Page 3
Recommended Action:
Approve, in concept, the Fire-EMS Department Strategic Business Plan with the three-
phase construction program as outlined below:
Phase 1: Construct a new Station #1 in or around the downtown area. Consolidate the
present #1 (Church Avenue) and #3 (6th Street) stations into the new Station #1.
Phase I1: Construct a new station in or around the Melrose Avenue area between 16th
and 20th Streets. Consolidate the present #5 (12th Street and Loudon Avenue) and #9
(24th Street and Melrose) stations into the new facility.
Phase IIh Construct a new station in the northern Williamson Road area. Relocate the
residential component currently assigned to the Airport station to the new facility.
With this approval, staff will be developing specific recommendations in regard to
financing, station locations and land acquisitions, architectural and engineering design
and community input and plans for re-use of current stations. Council action will be
requested at each subsequent step of the strategic business plan. Action at this time
will allow for capital improvement planning.
DLB/JG/jsf
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
James Grigsby, Fire-EMS Chief
Respectfully submitted,
City Manager
#CM01-00281
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #70-188
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35688-121701 readopting the Emergency
Operations Plan for the City of Roanoke, in accordance with a recommendation contained
in a communication from the City Manager dated December 17, 2001.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
MFP:mh
Attachment
pc.'
Sincerely,
Parker, CMC
City Clerk
Rolanda A. Johnson, Assistant City Manager for Community Development
J. Cary Lester, Jr., Coordinator of Emergency Management
H?,Agenda.01kDecember 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35688-121701.
A RESOLUTION readopting the Emergency Operations Plan for the City of Roanoke.
WHEREAS, this Council is greatly concerned with the health, safety and well-being of its
citizens and desires that the best possible emergency services be available to them;
WHEREAS, the Commonwealth of Virginia Emergency Services and Disaster Law of 1973,
Chapter 3.2 of Title 44 ~f the Code of Virginia (1950), as amended, requires that each city and
county in the Commonwealth maintain an Emergency Operations Plan which addresses its planned
response to emergency situations;
WHEREAS, such an Emergency Operations Plan was developed by City staff in
coordination with the then Virginia Department of Emergency Services, and City Council, by
Resolution No. 33174-110496, authorized the adoption of the Emergency Operations Plan;
WHEREAS, the Emergency Operations Plan has been revised and updated and the
~ommonwealth of Virginia Department of Emergency Management requires the readoption of
Emergency Operations Plans every five years;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council
does hereby readopt the Emergency Operations Plan for the City of Roanoke in accordance with the
recommendation contained in the City Manager's letter to Council dated December 17, 2001.
ATTEST:
City Clerk.
H:kMEA~Sh'-emergeneyop~rat/on~plan. 1
RECEIYE~)
CITY CLERKS OFFICE
Office of the City Manager
December 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Emergency Operations Plan
Reauthorization
Background:
The City of Roanoke prepares and maintains the Emergency Operations Plan,
hereafter referred to as the Plan, in accordance with the Code of the City of
Roanoke, Virginia, Section 2-126 and the Commonwealth of Virginia Emergency
Services and Disaster Laws, Title 44, Chapter 3.2. The Council of the City of
Roanoke adopted the current Plan on November 4, 1996. In accordance with the
City's Local Partnership Performance Agreement, signed with the Virginia
Department of Emergency Management, the Plan requires reauthorization at the
end of the fifth calendar year.
Considerations:
The Plan provides an organizational framework and response capability from
which the City can respond to any type of disaster or large-scale emergency
whether the cause is natural, technological or war related. Associated
departments reviewed and revised the applicable sections of the Plan and those
changes have been incorporated.
The plan provides that emergency services operations be structured around
existing constitutional governments and that the City Council in the event of an
emergency confer upon the City Manager, or a predetermined representative in
the absence of the Manager, the authority to act in accordance with Section 44-
146.21, Declaration of local emergency.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va,us
Recommended Action:
Council reauthorize the Emergency Operations Plan for the City of Roanoke.
DLB:cl
Attachment
Respectfully submitted,
Dadene L. Burcb/_~aa~
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager
J. Cary Lester Jr., Coordinator of Emergency Management
#CM01-00284
Attachment 1
Synopsis of Changes
Several appendices of the plan were given special consideration because of the
circumstances of the last three months. Each was considered in a regional context to
include the emergency managements offices of Roanoke County, City of Salem, and the
Town of Vinton. They are as follows.
Hazardous Materials Incidents, Appendix ?
The SuperfundAmendments and Reauthorization Act, 1986, requires the development of
detailed procedures for the release of large chemical stores and smaller amounts of
extremely hazardous materials. Local facilities, as required by the same act, are obligated
to report the presence of such materials by March of each year. This appendix was
reviewed and changes were incorporated into this years document. A separately published
Roanoke Valley Hazardous Material Emergency Response Plan was developed in
conjunction with the Local Emergency Planning Committee and the aforementioned
localities.
Airport, Appendix 3
A separate Emergency Operations Plan that is specific to the Roanoke Regional Airport
was reviewed and updated. The plan details the procedures for response to aircraft related
emergencies to include the crash of a major carrier to structural fire on airport property.
Input was received from response departments of both the County and Salem and the
authority managing the airport. A live drill with a mock crash of a large airliner occurred in
October 2000 and information on its effectiveness was incorporated into the plan.
Water Contamination1 Appendix 6
The appendix was reviewed and a decision tree was updated to reflect the need to provide
the public with clear information and alternatives in the event of water contamination. In
addition to updating the primary plan, procedures were implemented specific to the
individual purification and treatment facilities.
Terrorism, Appendix 9
An appendix was added to coordinate response activities for emergencies suspected to
be of terrorist cause or origin. Such situations initiate a rapid response from the federal,
state, and local authorities. The appendix serves to clarify the progressive change in
control and authority to provide a seamless response.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #60-72-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35690-121701 authorizing acceptance of a grant
award under the Temporary Assistance for Needy Families (TANF) Hard,to-Serve Project
from the Virginia Department of Social Services, for the purpose of providing job search,
job coaching and job retention services for eligible TANF recipients who must obtain
employment, in the amount of $473,411.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
Sincerely,
· Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Human Services
Barry L. Key, Director, Office of Management and Budget
H:XAgenda.01'~December 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35690-121701.
A RESOLUTION authorizing acceptance of a grant award under the Temporary
Assistance for Needy Families (TANF) Hard-to-Serve Project from the Virginia Department
of Social Services, for the purpose of providing job search, job coaching and job retention
services for eligible TANF recipients who must obtain employment, and authorizing
execution of any and all necessary documents to comply with the terms and conditions of the
grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant award under the Temporary Assistance for Needy Families (TANF)
Hard-to-Service Project from the Virginia Department of Social Services, for the purpose of
providing job search, job coaching and job retention services for hard-to-serve TANF
recipients, in the amount of $473,411.00, as set forth in the City Manager's letter to Council
dated December 17, 2001, is hereby ACCEPTED.
2. The City Manager, or her designee, is hereby authorized to execute any and all
requisite documents pertaining to the City's acceptance of these funds and to furnish such
additional information as may be required in connection with the City's acceptance of these
grant funds. All documents shall be approved by the City Attorney.
ATTEST:
H: ~SO LUTIONS~.-TAN F 12-17-OI.wpd
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #60-72-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35689-121701 amending and reordaining certain
sections of the 2001-02 Grant Fund Appropriations, providing for appropriation of
$473,411.00 for the Temporary Assistance for Needy Families Hard-to-Serve project from
the Virginia Department of Social Services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Human Services
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.01~Deccmber 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of December, 2001.
No. 35689-121701.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Govemment of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Health and Welfare
Temporary Assistance for Needy Families (TANF) Hard-to-Serve
Project (1) ..............................................
$ 3,280,729
473,411
Revenues
Health and Welfare
Temporary Assistance for Needy Families (TANF) Hard-to-Serve
Project (2) ..............................................
$ 3,280,729
473,411
1 ) Fees for Professional
Services
2) State Grant Receipts
(035-630-8850-2010)
(035-630-8850-8850)
$ 473,411
473,411
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Manager
December 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Grant Award for FY '01 and '02
Temporary Assistance for Needy
Families (TAN F) Hard-to-Serve
Project
Background:
The Virginia Department of Social Services issued a Request for Proposals to use
federal funds to provide job search, job coaching and job retention services for hard-to-
serve TANF recipients. The City of Roanoke Department of Social Services responded
to this RFP with a proposal outlining its intent to work collaboratively with TAP - This
Valley Works to provide the work-related services listed above. Under this proposal,
eligible TANF recipients who must obtain employment, but who have not been in
compliance with certain regulatory requirements, will have customized job search
assistance. Case managers will work with these individuals to develop and initiate an
individualized plan of action to meet compliance requirements and to assist in securing
and maintaining employment.
The City of Roanoke was awarded $ 473,411 in grant funding under the TANF Hard-to-
Serve Project for fiscal years 2001 and 2002.
Considerations:
· Program Operations - Existing activities will continue and planned programs will be
implemented.
· Funding - Funds are available from the Grantor agency, at no additional cost to the
city.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www. cl. roanoke.va .us
Honorable Mayor and Members of City Council
December 17, 2001
Page 2
Recommended Action:
Authorize acceptance of the grant award, appropriate Temporary Assistance for Needy
Families (TANF) funding totaling $ 473,411 and establish a revenue estimate of
$ 473,411 in accounts to be established by the Director of Finance.
Respectfully submitted,
City Manager
DLB:GDR:tem
C:
Rolanda A. Johnson, Assistant City Manager for Community Development
Mary C. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of Management and Budget
Glenn D. Radcliffe, Director of Human Services
#CM01-00277
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #2-68-122
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35691-121701 authorizing the City Manager's
acceptance of donation to the City of Roanoke of a parcel of land identified as Official Tax
No. 3070318 from Calvin W. and Mary C. Powers and Theodore J. and Judy P. Sutton, to
be used as a site for a multi-purpose Stadium/Amphitheater facility.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
Sincerely,
Mar~ F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Barry L. Key, Director, Management and Budget
James M. Evans, Director, Civic Facilities
H:'~Agenda.01kDecember-'17, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@¢i.roanoke.va.us
December 20, 2001
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Calvin W. and Mary C. Powers
209 Bush Drive
Vinton, Virginia 24179
Dear Mr. and Mrs. Powers:
I am enclosing copy of Ordinance No. 35691-121701 accepting the donation of a parcel
of land, identified as Official Tax No. 3070318, to be used as a site for a multi-purpose
Stadium/Amphitheater facility.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
On behalf of the City of Roanoke, thank you for your generous donation.
Sincerely,
· Parker, CMC
City Clerk
MFP:mh
Enclosure
H:~Agenda.01~December 17, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk@¢i.roanoke.va.us
December 20, 2001
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Theodore J. and Judy P. Sutton
2285 Donagale Drive, N. E.
Roanoke, Virginia 24012
Dear Mr. and Mrs. Sutton:
I am enclosing copy of Ordinance No. 35691-121701 accepting the donation of a parcel
of land, identified as Official Tax No. 3070318, to be used as a site for a multi-purpose
Stadium/Amphitheater facility.
The abovereferenced measure was adopted by the Council of the City of Roanok~ at a
regular meeting which was held on Monday, December 17, 2001.
On behalf of the City of Roanoke, thank you for your generous donation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:\Agenda.01~December 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35691-121701.
AN ORDINANCE authorizing the City Manager's acceptance of a donation to the City of
Roanoke of a parcel of land identified as Official Tax No. 3070318, and expressing appreciation
to Calvin W. and Mary C. Powers and Theodore J. and Judy P. Sutton for the donation.
WHEREAS, the City of Roanoke is desirous of acquiring certain property as a site for a
multipurpose Stadium/Amphitheater facility and Calvin W. and Mary C. Powers and Theodore J.
and Judy P. Sutton have Offered to transfer certain property, as a gift to the City of Roanoke.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is authorized to accept the gift of the parcel of land identified as
Official Tax No. 3070318 and to execute any documents necessary for transfer of the property to
the City.
2. The City's acceptance of the property bearing Official Tax No. 3070318, from Calvin
W. and Mary C. Powers and Theodore J. and Judy P. Sutton, is subject to the City being able to
obtain a satisfactory environment assessment of the property.
3. This Council expresses its appreciation to Calvin C. and Mary W. Powers and
Theodore J. and Judy P. Sutton for their generous donation of this property.
4. The City Clerk is directed to send an attested copy of this ordinance to Calvin C. and
Mary W. Powers and Theodore J. and Judy P. Sutton
ATTEST:
I:\ClerkXo-Powers donation 12-17-01.wpd
City Clerk.
Office of the City Manager
December 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Gift of Property at
Stadium/Amphitheater Site
At it's meeting on May 21, 2001, City Council authorized the City Manager to begin
negotiations for acquisition of property across Orange Avenue from the Roanoke Civic
Center for the purpose of constructing a multipurpose Stadium/Amphitheater facility.
The City has received an offer to transfer certain property as a gift, owned by Calvin W.
and Mary C. Powers and Theodore J. & Judy P. Sutton, and identified as tax parcel no.
3070318.
Recommended Action:
Authorize the City Manager to accept the gift of tax parcel no. 3070318 to the City. Adopt
a resolution expressing appreciation to Calvin W. and Mary C. Powers and to Theodore J.
and Judy P. Sutton for their donation to the City.
Re~:)ectfully submitted,
City Manager
DLB:je
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of Management and Budget
#CM01-00280
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
C ityWeb :www. ci, roanoke.va .us
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanokc.va, us
December 19, 2001
File #183-472-514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Michael Anderson, Regional Sales Director
Tennant Sales and Service Company
P. O. Box 1452
Minneapolis, Minnesota 55440-1452
Dear Mr. Anderson:
I am enclosing copy of Resolution No. 35692-121701 accepting the bid of Tennant Sales
and Service Company for the purchase of one street sweeper, in the amount of
$109,750.00; and rejecting all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Acting Director, General Services
Robert K. Bengtson, Director, Public Works
Barry L. Key, Director, Office of Management and Budget
Kenneth H. King, Manager, Streets and Traffic
James A. McClung, Manager, Fleet Management
Robert L. White, Manager, Purchasing
H:XAgcnda.01~)ecember 17, 2001 corresp.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk@¢i.roanoke.va.us
December 19, 2001
File #183-472-514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Andrew Wicker, Sales Representative
Virginia Public Works Equipment Co.
2101 Loumour Avenu.e
Richmond, Virginia 23230
Dear Mr. Wicker:
I am enclosing copy of Resolution No. 35692-121701 accepting the bid of Tennant Sales
and Service Company for the purchase of one street sweeper, in the amount of
$109,750.00; and rejecting all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
On behalf of the City of Roanoke, thank yqu for submitting your bid on the abovedescribed
equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:~Agenda.01XDeccmber 17, 2001 corresp.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35692-121701.
A RESOLUTION accepting the bid of Tennant Sales and Service Company, for the
purchase of one street sweeper, upon certain terms and conditions; and rejecting all other
bids made for such items.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Tennant Sales and Service Company, to furnish one new
street sweeper at a total cost of $109,750.00, is hereby ACCEPTED.
2. The City's Manager of Supply'Management is hereby authorized to issue the
requisite purchase order for the purchase of such equipment, and the City Manager is
authorized to execute, for and on behalf of the City, any required purchase agreement with
respect to the aforesaid equipment, such purchase agreement to be in form approved by the
City Attorney.
3. Any and all other bids made to the City for the aforesaid items are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each
the City's appreciation for such bid.
ATTEST:
City Clerk.
R-Purchase of Street Sweeper 12-17-01
Office of the City Manager
December 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Purchase of Street
Sweeper
Bid Number 01-11-16
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) has
identified the need to purchase one (1) street sweeper for Streets and Traffic.
Considerations:
Bids were requested after due and proper advertisement. Bids were received
from two (2) vendors and evaluated in a consistent manner. See Attachment A
for bid tabulation and breakdown of substantial exceptions taken. The lowest
bids, submitted by Virginia Public Works Equipment Company, Richmond,
Virginia, for base bid and alternate 1, took exceptions on the following
requirements: vacuum dust control package, vario brush requirement, conveyor
system and main broom for the sweeping system, water
requirements/recommendations for dust control and high dump sweeper
requirement. These exceptions are substantial and cannot be waived as
informalities, thus their bids are non-responsive. The next lowest bid, submitted
by Tennant Sales and Service Company, Minneapolis, Minnesota, was in the
amount of $109,750.00. This bid took one (1) exception in the type of seat
covering to be provided, which is considered an informality. Funding is available
in account #017-440-2642-9010.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honorable Mayor and Members of Council
December 17, 2001
Page 2
Recommended Action:
Award the bid as set forth above and authorize the issuance of a purchase order
for a total of $109,750.00 and reject all other bids.
Respectfully submitted,
City Manager
DLB:bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director OMB
Kenneth H. King, Manager, Streets and Traffic
James A. McClung, Manager, Fleet Management
Robert L. White, Manager, Purchasing
CM01-00282
Attachment A
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., Wednesday, December 5,
2001
For
Street Sweeper
Bid Number 01-11-16
Qty Description VA. Public Va. Public Va. Public Tennant Sales Tennant
Works Works Works Sales
1 Street $93,689.00 $95,480.00 $126,316.00 $109,750.00' $108,328.00
Sweeper Base Bid Alternate 1 Alternate 2 Base Bid Alternate 1
Substantial exceptions taken to required specifications per unit:
Va. Public Works bid of $93,689.00
Va. Public Works bid of $95,480.00
No vacuum dust control package
No vario brush
Requires water for dust control
No conveyor system and no main broom
for the sweeping system
No vario brush
Recommends water for dust control
Not a high dump sweeper
Tennant Sales bid of $108,325.00
Wet & dry sidebroom dust control is
not included
* Indicates Recommendation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
December 19, 2001
File #24-552
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35693-121701 amending and reordaining §20-8,
Closing streets to traffic, of Chapter 20, Motor Vehicles and Traffic, and §24-89,
Reservation of space or facilities for use by groups at particular time, of Chapter 24, Public
Buildings and Property; repealing §24-. 93, Permit for parades and assemblies, of
Chapter 24, Public Buildinqs and Property; repealing Article V, Permit for Parades or
Assemblies on Street or Sidewalks, of Chapter 30, Streets and Sidewalks, of the Code of
the City of Roanoke (1979), as amended; and adding new Article 5.1, to be entitled Permit
.for Public Assemblies, of Chapter 30, Streets and Sidewalks, of the Code of the City of
Roanoke (1979), as amended, to provide for standards of a permit system for public
assemblies on public streets, sidewalks and on public property, effective January 1,2002.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
City Clerk
MFP:mh
Attachment
H:'u~genda.0lkDecember 17, 2001 corresp.wpd
Darlene L. Burcham
December 19, 2001
Page 2
pc:
The Honorabie Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P'. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable,Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court .
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
James D. Grisso, Director of Finance
A. L. Gaskins, Chief of Police
Wanda B. Reed, Acting Director, Parks and Recreation
Robert K. Bengtson, Director, Public Works
James Grigsby, Chief, Fire/EMS
H:',Agenda.01'~December 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35693-121701.
AN ORDINANCE amending and reordaining §20-8, Closing streets to traffic, of
Chapter 20, Motor Vehicles and Traffic, and §24-89, Reservation of space or facilities for
use by groups at particular time, of Chapter 24, Public Buildings and Property_; repealing §24-
93, Permit for parades and assemblies, of Chapter 24, Public Buildings and Property_;
repealing Article V, Permit for Parades or Assemblies on Street or Sidewalks, of Chapter 30,
Streets and Sidewalks, of the Code of the City of Roanoke (1979), as amended; and adding
new Article 5.1, to be entitled Permit for Public Assemblies, of Chapter 30, Streets and
Sidewalks, of the Code of the City of Roanoke (1979), as amended, to provide for stan~lards
of a permit system for public assemblies on public streets, sidewalks and on public property;
dispensing with the second reading of this ordinance; and providing for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
o
1. Section 20-8, Closing streets to traffic, of Chapter 20, Motor Vehicles and
Traffic, and §24-89, Reservation of space or facilities for use by groups at particular time,
of Chapter 24, Public Buildings and Property_, of the Code of the City of Roanoke (1979), as
amended, are hereby amended to read and provide as follows:
Sec. 20-8. Closing streets to traffic.
The city manager may, in any case of fire, disaster or other public
emergency, or of construction or reconstruction of any street or thoroughfare,
or other circumstances requiring the need to protect the health, safety or
welfare of the general public, temporarily close any street or other public
thoroughfare to vehicular or pedestrian traffic.
Sec. 24-89. Reservation of space or facilities for use by groups at particular
time.
(a) Any person desiring to have any space or facility in any public park
reserved for use by a particular group of persons during a particular time shall
secure written permission from the Director of Parks and Recreation
Department.
(b) In addition to the requirements of subsection (a) above, no person
shall organize, conduct, or participate in any public assembly, as that term is
defined in Article 5.1 of Chapter 30, of the City Code, unless a public
assembly permit authorizing such activity has been issued by the Director of
Public Works, or the designee of that person. All provisions of Article 5.1 of
Chapter 30, of the City Code, are hereby incorporated as a part of this section
to the same extent as if set out herein.
2. Section 24-93, Permit for parades and assemblies, of Chapter 24, l~ublic
Buildings and Property_, and Article V, Permit for Parades or Assemblies on Street or
Sidewalks, of Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke (1979),
as amended, are hereby REPEALED.
3. Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke (1979),
as amended, is hereby amended by the addition of new Article 5.1, to read and provide as
follows:
Article 5.1. Permit for Public Assemblies.
Sec. 30-101. Goals and objectives.
(a) The Council of the City of Roanoke hereby finds and declares the
following to be the goals and objectives of this Article:
(1)
(2)
(3)
to allow the safe and reasonably unrestricted flow of pedestrian
traffic on sidewalks and vehicular traffic in the streets and
alleys;
to ensure the safe and orderly use of the public parks and other
public property;
to protect and preserve the sanctity of each citizen in his home;
and
(4) to protect and preserve the safety of the general public.
(b) The provisions of this Article shall be administered and construed
in such a manner so as to encourage and permit the free, open and non-violent
exchange and expression of ideas and opinions, as much as possible, while still
achieving the g6als and objectives set forth above.
Sec. 30-102. Definitions.
(a) Applicant - The person who completes an application for a
permit.
(b) Application for Permit - A form provided by the Director, the
completion of which is necessary for obtaining a permit.
(c) Director - The Director of Public Works, or the designee of that
person.
(d) Notice - The notification to an applicant of any decision made
pursuant to this Article. Notice may be by first-class mail to the applicant's
address as set forth in the application, orally in person to the applicant, by
telephone to any person believed by the Director, or the City Manager in the
event of an appeal, to be the applicant, or to any telephone answering machine
believed by the Director, or the City Manager in the event of an appeal, to be
accessible by the applicant, or by any combination of the means set forth
herein. Notice shall be effective, and shall be deemed given to the applicant,
on the date it is sent, given or otherwise transmitted or communicated to the
applicant, not the date on which it is received by the applicant.
(e) Permit - Permit issued by the city, through the Director, or the
City Manager in the event of an appeal, allowing a public assembly.
(f) Permittee - The person or persons, association, partnership,
corporation or other entity or group in whose favor a permit is sought or
obtained, or persons belonging to such association, partnership, corporation,
or other entity or group.
(g) Public Assembly - Any cohesive group of people, animals or
vehicles, or combination thereof, upon any sidewalk, street, alley or other
portion of the public fight-of-way, or within a public park, or on any public
property which is outdoors in the City of Roanoke and which group does not
comply with normal vehicular or pedestrian traffic, regulations or controls, or
normal usage of the sidewalk, street, alley or other portion of the public right-
of-way, or park or public property. Such group includes any gathering,
demonstration or march, procession, running race, walk, block party, bicycle
race, ceremony, show, exhibition, festival or similar event.
(h) T~rms - The terms of a permit shall consist of the information
provided by an applicant or otherwise stated in an application.
Sec. 30-103. Permit required.
(a) No person may conduct a public assembly in or upon any public
street, sidewalk, alley or other portion of the public right-of-way, or in any
public park or on any public property, or knowingly participate in any such
assembly, without a permit, or being subject to a permit, issued by the
Director, except in accordance with the terms and conditions of this Article.
Any person, group or entity, who is not otherwise required to obtain a permit
may not parade, march, gather or otherwise engage in an activity which will
unduly disrupt either pedestrian or vehicular traffic, the movement of fire-
fighting equipment from a Station or en route to a fire, or police protection or
ambulance service to the area of the activity, or which will interfere with a
public assembly for which a permit has been issued.
(b) No permit may be issued without an applicant submitting a
completed application for a permit to the Director.
(c) Any completed application for a permit shall be filed with the
Director not less than ten (10) business days before the proposed date of the
public assembly. The Director shall have the authority to consider any
completed application under this Article which is filed less than ten (10) days
before the prop6sed date of the public assembly, giving due consideration to
the urgency of the application and the need to protect the general health, safety
and welfare.
(d) The Director shall obtain information relating to the date, time and
location or route of the commencement and termination of a proposed public
assembly, as well as any other information relevant to the Director to prote.ct
the general health, safety and welfare of the public.
(e) Upon receipt of a completed application for a permit, the Director
shall issue a permit,.unless the Director finds that:
(1)
The assembly will unduly disrupt either pedestrian or
vehicular traffic;
(2)
The assembly will unduly interfere with the movement of
fire-fighting equipment from a station or en route to a
fire;
(3)
The concentration of persons, animals or vehicles, Or any
combination thereof, will unduly interfere with proper
fire and police protection of, or ambulance service to,
areas contiguous to a public assembly area or route;
(4)
The assembly will interfere with another assembly for '
which a permit has been issued; or
(5)
The assembly will violate the conditions of a permit as
established by the City Manager.
(f) Any permit issued pursuant to this article is subject to all other
applicable laws, ordinances, codes and regulations.
(g) The requirement of a permit shall not apply to:
(1)
A public assembly of fewer than one hundred (100)
people in a public park or on public property which is not
a public street, alley or sidewalk, and which does not
involve the placement of a booth, stage or other
temporary structure either within the public parks or on
public property;
(2)
(3)
A public assembly consisting of five (5) or fewer people
on a public sidewalk which does not impede the ordinary
flow of pedestrians on a sidewalk;
A funeral procession;
(4) · Recreational activities, including jogging or walking;
(5)
the United States army, navy, air force, or coast guard,
the military forces of the state, and the police or fire
department of the city.
(h) A permit may be issued, though not required under the terms of this
Article, if a person or entity applies for such permit.
Section 30-104.' Approval or denial of application for permit.
(a) The Director shall approve or deny a completed application for a
permit, and give notice to the applicant of the decision, as soon as possible
upon receipt, but in no case any more than five (5) business days after receipt
of the completed application which has been signed on behalf of all applicable
City departments. The time limitation in this subparagraph may be extended
to a date certain upon written request of an applicant.
(b) In the event the Director denies an application for a permit, the
Director shall state, in writing, the specific reason(s) for denial of the
application, and, if possible, recommend specific changes to the application
which, if made and accepted by the applicant, would be acceptable to the
Director, give notice to the applicant of the decision, and advise the applicant
of his right to appeal the decision to the City Manager within ten (10) business
days of the date of the notice.
Sec. 30-105. Appeal procedure.
(a) Upon denial by the Director of an application for a permit, the
Director shall give notice to the applicant of the decision pertaining to the
application, and the applicant may appeal from the determination of the
Director within ten (10) business days of the date notice is given to the
applicant.
(b) Appeal shall be made to the City Manager by filing a written
Notice of Appeal with the City Clerk.
(1)
The Notice of Appeal shall set forth each portion of the decisi~)n
rendered by the Director from which the applicant appeals.
(2)
The Notice of Appeal and application shall be reviewed by the
City Manager, and the City Manager shall approve or deny the
application on appeal as soon as possible, but in no case any
more than five (5) business days of the filing of the Notice of
Appeal. At the option of the City Manager, such review may
occur in the presence of the applicant. The time limitation in
this subparagraph may be extended to a definite date upon
written reqUest of the applicant.
(c) In tile event the City Manager denies an application for a permit,
the City Manager shall state, in writing, the specific reason(s) for denial of the
application, and, if possible, recommend specific changes to the application
which, if made and accepted by the applicant, would be acceptable to the City
Manager, and give notice to the applicant of the decision. If such
recommended specific changes are acceptable to the applicant, the applicant
must accept the changes to the application, in writing, within five (5) business
days of notice given to the applicant of the City Manager's decision.
(d) In the event the City Manager approves an application for a permit,
the City Manager shall give notice to the applicant of the decision pertaining
to the application.
Sec. 30-106. Revocation of a permit.
(a)
reasons:
Any permit may be revoked by the Director for the following
(1)
(2)
When by reason of disaster, public calamity, riot or other
emergency, either before or during a public assembly, the Chief
of Police determines that the safety of the general public or
property requires such revocation;
The applicant violates any term or condition of the permit, any
ordinance of the City, or any law of the Commonwealth of
Virginia, or any law of the United States, while conducting, or
participating in, the public assembly; or
7
(3)
The Director determines that information given by the applicant
in an application for permit was incorrect when given or
becomes incorrect, and that such information is relevant to the
goals and objectives in Section 30-101 of the Code of the Ciiy
of Roanoke (1979), as amended, and could form the basis for a
denial.
(b) Oral notice of such revocation shall be given as soon as possible,
but in no event later than forty-eight (48) hours from the date on which the
Director determines that such revocation is required. Written notice of such
revocation shall be given within five (5) business days of the date on which the
Director determines that revocation is required, and such written notice shall
set forth the reason or reasons for such revocation and shall be sent by first-
class mail to the applicant's address as set forth in the application.
(c) UPon revocation by the Director, the applicant may appeal' from
the determination of the Director within ten (10) business days of the date
notice is given to the applicant. Appeal should be made to the City Manager
by filing a written notice of appeal with the City Clerk, and the appeal shall be
heard as if filed under Section 30-105 of this Article.
Sec. 30-107. Authori _ty of Ci_ty Manager to promulgate conditions.
The City Manager shall be authorized to promulgate conditions for all
public assembly permits which shall not be inconsistent with the terms of this
article or the guarantees of the Constitution of Virginia or the Constitution of
the United States. Violation of any condition of a permit shall be a violation
of this section.
of this
Sec. 30-108. Authori _ty to arrest.
A permit shall not affect the authority of any law-enforcement officer
to arrest a person engaged in any acts or activities for which the permit was
granted, if the conduct of such person violates any state or federal law, code
or statute, or any ordinance of the City of Roanoke, or otherwise causes a
breach of the peace.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading
ordinance by title is hereby dispensed with.
8
This ordinance shall be in full force and effect January 1, 2002.
ATTEST:
City Clerk.
9
WILLIAM M. HACICOVORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FAX: 540-853-1221
E-MAIL: cityatly@ei.roanoke.va.us
RECEI~.,EO
STEVEN J. TALEVI
AY E. TEGENKAMP
i L0 0:46
CAROL~ H. FU~OW
ASSIST~ C~Y A~O~YS
December 17, 2001
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Public Assembly Ordinance
Dear Mayor Smith and Members of City Council:
From time to time, groups wish to use City property, such as parks or rights-of-way. For
example, a group may wish to hold a block party on a cul-de-sac or a parade in a street, or a
group may wish to use a large area within a park. The present City ordinance which regulates
the issuance of permits for such activities is deficient in several aspects and does not adequately
address current administrative and legal needs. Competing needs for the use of public property
and the many issues that arise in relation to the use of this property mandate consideration of
a new public assembly ordinance.
The City's ability to enact a public assembly ordinance which addresses the needs of the
City and the general public is constrained by constitutional protections of First Amendment
activities. Such activities include picketing or holding signs, making speeches or engaging in
prayer, and distributing literature, among other activities. The United States Supreme Court and
other courts have construed the First Amendment of the United States Constitution to prohibit
overly broad prior restraints by government on speech, subjective evaluations of an assembly
or the message being broadcast by the assembly, and actions by a government which may have
a chilling effect on a group's ability to exercise its First Amendment rights. This Office has
worked closely over a considerable period of time with a team of City employees, consisting
of representatives of the Police Department, the Parks and Recreation Department, the Streets
and Traffic Division, and the Special Events Committee, to prepare a new public assembly
ordinance and to devise a new internal system for the administration of the ordinance.
Representation from the various departments helped ensure that the needs of the City and the
general public were met as well as possible, given the constitutional constraints.
Honorable Mayor and Members
of City Council
December 17, 2001
Page 2
Attached for your consideration is a copy of the proposed ordinance which has been
developed by this team. The proposed ordinance requires that before any person or group,
unless exempted from its provisions, assembles on a sidewalk, in a street, in a public park, or
on public property, that they obtain a public assembly permit. In general, groups of under 100
persons would not need a permit to use an area within a public park (unless any temporary
structures, such as a stage, are needed), and a group of under six persons would not need a
permit to conduct a public meeting on a public sidewalk. The information solicited for a public
assembly permit varies based upon the type of public property needed for a public assembly, but
all groups must identify the date, time, location and route, if applicable, of a public assembly.
The proposed ordinance provides that the Director of the Department of Public Works issue the
permit, unless the Director finds that the public assembly unduly disrupts pedestrian or vehicular
traffic, interferes with the movement of fire-fighting equipment, interferes with fire or police
protection of an area adjacent to a public assembly area or route, or that the public assembly
conflicts, by virtue of its time or location, with another public assembly. Any person or group
may request that a permit be issued, even though the ordinance does not require that a permit
be issued, in the event that the group wishes to ensure that it has exclusive use of an area.
Finally, the proposed ordinance provides for an administrative appeal process in the event of
a denial.
Please let me know if you have any questions about this ordinance.
With kindest personal regards, I am
WMH/SJT:s
Attachment
Sincerely yours,
William M. Hackworth
City Attorney
C~
Donald S. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
A. L. Gaskins, Chief of Police
H:'uLTRS TO COUNCIL - SJTLHMMCC - Public Assembly Permits.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
December 19, 2001
File #67-110-200
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S.W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
I am enclosing copy of Resolution No. 35694-121701 naming a new park in the
Washington Park neighborhood as Brown-Robertson Park.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
Sincerely,
Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Dadene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Wanda B. Reed, Acting Director, Parks and Recreation
Martha P. Franklin, Secretary, City Planning Commission
Dr. E. Jeanette D. Manns, 1826 10th Street, N. W., Roanoke, Virginia 24012
H:~Agenda.01~)ecember 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35694-121701.
A RESOLUTION naming a new park in the Washington [;ark neighborhood as
Brown-Robertson Park.
WHEREAS, the Washington Park Alliance for Neighborhoods has requested that the
new park on Shadeland Avenue, N.W., be named Brown-Robertson Park, in order to honor
Dorothy Brown and Hazel Robertson, both individuals who were active in the Shadeland
community, and whose lives were lost in the flood of 1985;
WHEREAS, the Planning Commission's guidelines for naming public facilities
indicate that names with a historical basis are appropriate; and
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council concurs in the Planning Commission's recommendation that the
name of the new park in the Washington Park neighborhood on Shadeland Avenue, N. W.,
be named Brown-Robertson Park.
2. The City Manager is requested to cause the naming of this new park to be noted
with the installation of appropriate signs to indicate that Brown-Robertson Park is the name
of the new park on Shadeland Avenue, N. W.
ATTEST:
City Clerk.
H:\ORDINANCESXO- Brown-Roberlson Park. wpd
RECEIVED
CITY CLERKS OFFICE
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va,us
'01 V21 P2:11
December 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Roanoke City Department of Parks and Recreation to
name a new park in the Washington Park neighborhood on
Shadeland Avenue, N.W., Brown-Robertson Park.
Planning Commission Action:
On November 15, 2001, the Planning Commission heard a request from the City's
Department of Parks and Recreation to name a new park on Shadeland Avenue, N.W.,
Brown-Robertson Park. The request was approved by a vote of 6-0 (Messrs. Butler,
Campbell, Chrisman, Dowe, Hill and Manetta voting in favor; Mr. Rife absent). Dr.
Jeanette Manns, co-chair of the Washington Park Alliance, appeared before the
Committee in support of the requested naming.
Background:
On October 26, 2001, the City's Department of Parks and Recreation requested the
Planning Commission consider the naming of a 7.5 acre tract of land Brown-Robertson
Park, in honor of Dorothy Brown and Hazel Robertson. These individuals were active in
the Shadeland community and both lost their lives in the flood of 1985.
The Planning Commission's Ordinance and Names Committee considered the request
on November 15, 2001. At the public meeting on November 15, 2001, the Committee
recommended that the Planning Commission recommend the naming to City Council.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Recommendation:
Planning Commission recommends that City Council name the 7.5 acre site on
Shadeland Avenue, N.W., Brown-Robertson Park.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
/f
attachment
cc: Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Dr. Jeanette Manns, co-chair, Washington Park Alliance
' R O A N O K E C I T
P A R K S &
R E C R E A 1' I O N
210 Reserve Avenue SW Roanoke, Virginia 24016
Y
540/853-2236 FAX 540/853-1287
RECYCLED PAPER
October 26, 2001
Planning Commission
D. Kent Christman, Chairman
215 Church Ave., Room 166
Roanoke, VA 24016
RE: Naming of City property
Dear Mr. Christman:
The Washington Park Alliance for Neighborhoods has developed a conceptual master
plan for improvement to an area on Shadeland Avenue, NW. As part of this process, it
is requested that a 7.5 acre city property located off 10th Street, which adjoins the Lick
Run Greenway, be named Brown-Robertson Park. This proposed park would benefit
the large number of children who live in the area. In addition, it will also be a convenient
location for neighborhood events. This will add lasting value to the community and
encourage efforts to rebuild and rehabilitate neighborhood housing stock.
The Alliance requests this name to commemorate two significant individuals who were
active in the Shadeland community, Dorothy Brown and Hazel Robertson, who lost their
lives on Shadeland Avenue during the flood of 1985. They were well known in this
community because they used their profession to give back to their community.
In honor of Mrs. Brown and Mrs. Robertson, I am requesting that this issue be placed
on the next Planning Commission's agenda and a recommendation sent to City Council
so that they may officially adopt the name Brown-Robertson Park.
Sincerely,
Wanda B. Reed
Acting Director
c: Members of Washington Park Alliance for Neighborhoods
OCT 9 20111
, *;:crceraent
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #60-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35695-121701 amending and reordaining certain
sections of the 2001-02 School and School Capital Projects Funds Appropriations,
providing for appropriation of funds in connection with the FY2001-02 Chess Program, Blue
Ridge Technical Academy Bio-Medical Career Laboratory Program, and computer network
switches and transceivers at Fairview and Fishburn Park Elementary Schools.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001.
Sincerely,
arker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
'Sherman Lea, Chair, Roanoke City School Board, 1638 Lonna
Roanoke, Virginia 24019
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Barry L. Key, Director, Management and Budget
N:\CKMHl~Agcnda.01~)ecember 17, 2001 corrcsp.wpd
Drive,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of December, 2001.
_ No. 35695-121701.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
School and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City-of Roanoke that
certain sections of t~he 2001-2002 School and School Capital Projects Funds
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:'
School Fund
ADoroodations
Education $ 129,232,800
Chess Program (1-2). · 15,000
Bio-Medical Career Lab 2001-02 (3-5) ........................ 42,500
Revenues
Education $ 129,690,676
Chess Program (6) ....................................... 15,000
Bio-Medical Career Lab 2001-02 (7) .......................... 42,500
School Caoital Prolects Fund
Appropriations
Education $ 20,297,900
Fairview Elementary School Improvements (8) .................. 2,607,598
Fishburn Park Elementary School Improvements (9) ............. 2,355,514
Revenues
Education $ 15,507,336
Literary Fund Loan - Fairview Elementary (10) .................. 2,514,848
Literary Fund Loan - Fishbum Park Elementary (11 ) ............. 2,353,264
1) Maintenance Service
Contracts
2) Conventions/
Education
3) Other Professional
Services
4) Educational and
Recreational
Supplies
5) Additional -Machinery
and Equipment
6) Fees
7) Fees
8) Appropriated from
Literary Fund Loan
9) Appropriated from
Literary Fund Loan
10) Literary Fund Loan'-
Fairview
11 ) Literary Fund Loan -
Fishbum Park
(030-062-6608-6102-0332)
(030-062-6608-6102-0554)
(030-065-6609-6102-0313)
(030-065-6609-6102-0614)
(030-065-6609-6102-0821 )
(030-062-6608-1103)
(030-062-6609-1103)
(031-060-6056-6896-9006)
(031-060-6057-6896-9006)
(031-060-6056-1248)
(031-060-6057-1249)
3,000
12,000
3,000
2,000
37,500
15,000
42,500
22,715
26,960
22,715
26,960
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
-~ Sherman P. Lea, Chairman
Ruth C. Willson, Vice Chairman
Charles W. Day
/.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381
'01 C10
Marsha W. Ellison Brian J. Wishneff
Gloria P. Manns E. Wayne Harris, Ed.D., Superintendent
Melinda J. Payne Cindy H. Lee, Clerk of the Board
RECEIVED .
CITY P-I F_I~$ 0FF!LF_'
· Fax: 540-853-2951
P2:02
December 17, 2001
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council'
The School Board respectfully requests City Council to approve the following
appropriations which were approved at its December 11 meeting.
· $15,000.00 for the FY2001-02 Chess Program to pay for chess materials and
tournament participation costs. This continuing grant program has received a
private donation.
· $42,500.00 for the Blue Ridge Technical Academy Bio-Medical Career
Laboratory Program. The program which has been endowed by Johnson and
.Johnson, Incorporated, will provide for the installation and operation of a
bio-medical career laboratory at the Academy. The corporate donation has
been received for year one of a three-year program.
· $22,715.00 for computer network switches and transceivers at Fairview
Elementary School. The requirement is being funded from an approved
Literary Fund loan for the project.
· $26,960.00 for computer network switches and transceivers at Fishburn Park
Elementary School. The requirement is being funded from an approved
Literary Fund loan for the project.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Mr. Sherman P. Lea
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
Mrs. Ann H. Shawver (with accounting
details)
Preparing Students for Success
JAMES D. GRISSO
Director of Finance
December 17, 2001
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
RO. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Deputy Director
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board. This report will
appropriate the following:
$15,000 for the FY2001-02 Chess Program to pay for chess materials and tournament participation costs.
This continuing grant program has received a private donation.
$42,500 for the Blue Ridge Technical Academy Bio-Medical Career Laboratory Program. The program
which has been endowed by Johnson and Johnson, Incorporated, will provide for the installation and
operation of a bio-medical career laboratory at the Academy. The corporate donation has been received
for year one of a three-year program.
$22,715 for computer network switches and transceivers at Fairview Elementary School.
requirement is being funded from an approved Literary Fund loan for the project.
The
$26,960 for computer network switches and transceivers at Fishburn Park Elementary School. The
requirement is being funded from an approved Literary Fund loan for the project.
We recommend that you concur with this request of the School Board.
Sincerely,
JDG/JSY/pac
Attachment
C~
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
Sherman...
These are the comments for you to make to
introduce SHde 10 - Capital Plan Priorities:
As I begin to talk about the capital plan
priorities, it is important for me to take a moment
and explain why these
important.
capital projects are
In the mid-1980s, the Roanoke City Council and
School Board worked cooperatively and made a
clear decision not to close schools in Roanoke City.
The commitment was to renovate outdated school
facilities as a way to keep neighborhoods vibrant.
Page 2
In 1987 the School Board embarked on an
ambitious renovation plan, beginning with the
oldest schools first, so that over time (the next two
decades) aH school facilities in Roanoke City would
be equipped to prepare students for success.
This capital improvement plan began with the
renovation of the seven oldest elementary schools
with the first being completed in 1988. Next the
oldest four middle schools were renovated. During
this period from 1987 to 1998, other elementary and
middle schools received major improvements such
as central air conditioning, additional classrooms
and two elementary schools received the addition of
a gymnasium.
Page
Approximately '$95 million has been spent on
capital projects since the inception of this plan in
1987. Let me briefly describe the continuation of
that commitment as I talk about the capital plan
priorities beginning with the 2002 school year and
beyond.
ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
Joint Meeting
Monday, December 17, 2001
$:30 p.m.
Emergency Operations Center
Conference Room
SCHOOL BOARD CHAIRMAN'S OPENING
Mayor Smith and Members of Council, the
Roanoke City School Board and I appreciate the
opportunity to share with you information about
Roanoke City Schools' anticipated budget needs and
projected financial shortfalls for fiscal year 2002-03
and beyond.
Page 2
You are aware that in August the School Board
had a conversation about the anticipated need for
an increase of some $3 million in the school
system's operating budget over the next several
years. The recent highly-publicized deficits in State
revenues and the events of September 11 have
altered the Board's request. We want you to know
that the reality of these events makes it unrealistic
for the Roanoke City School Board to make the same
request today that the Board had previously
discussed.
Page
You will see through my presentation that we
have revised our request. In just a moment I will
highlight the following:
- The school budget time line,
- Revenue history and revenue estimates for
school year 2002-03,
- Operating budget priorities for the same
year, and
Capital plan priorities for school years 2002
through 2006.
Page
The part of my discussion that highlights the
preliminary general fund operating budget is based
on projections about City and State revenues and
will be revised as additional ' · ' -
information is received
from the State and City. We anticipate additional
information in mid-January once Governor-Elect
Warner presents his budget modifications and as
Jim Grisso updates the City's contribution to the
school's operating budget.
I will complete my remarks by summarizing
the preliminary general fund operating budget for
school year 2002-03. Following the presentation
members of the Board and superintendent will
entertain questions.
School Funding Issues
FY2003-FY2006
Roanoke City Public Schools
Joint School Board-CiD' Council Meeting
December 17, 2001
Revenue History
FY1995 to FY2003
Total Revenue Increase:
- Average
-FY2001
- FY2002
- FY2002
[zY95 to trY00 = $4.6 Million
$4.98 Million (5.0%)
$1.7 Million (1.7%)
$400.000 (.4%)
· State funds have increased by over $19 million since fiscal year 1995.
· Average increase fi.om fiscal year 1995 to fiscal year 2000 was $4.6 million.
· Increase in State fimds declined by almost $3.3 million fi.om fiscal year
2001 to fiscal year 2002.
· State funding is tentatively projected to increase by less than $500,000 for
fiscal year 2003.
· Fiscal year 2003 estimate is preliminary with the Governor's proposed
biennium budget to be released later this month.
Revenue Estimate
FY2002-03
· Total Revenue Increase = $400,000
-State Decrease =- $550.000 (-1.1%)
-City Increase -- $795.000 (! .7%)
- Federal/Other -- $155.000 (9.8%)
· Fiscal year revenue increase is lowest since fiscal year 1991 when revenue
actually declined.
· State revenue is adversely affected by stagnant State sales tax collections and
slight decline in enrollment because of declining birth rates.
· City increase is slightly more than one half of the fiscal year 2002 increase.
· Federal and Other revenue is increasing as the result of growth in special
education tuition and pupil transportation reimbursements.
Operating Budget Priorities
· Identi~
· Maintain
· Improve
· Extend
Operating Efficiencies
Educational Services
Employee Salaries
High School Schedule
· Proposed fiscal year 2003 budget identifies 3 levels of budget reductions
ranging from $1 million to just under $2 million in savings.
· Our objective is to maintain direct services to the classroom and to continue
the current level ofc!ass size which averages 18 to 1.
· Last year o,ur employee salaries only increased by 2% while neighboring
localities were able to provide 3 to 5 percent increases.
· Our high schools are one of the few in the State with a six period day. A
seventh period would improve elective options open to students.
4
Identify Operating
Efficiencies
· Reorganize Central Staff
· Reduce Non-Mandated Services
Programs
· Consolidate Support Services
and
Estimated Cost Savings -- $1.0 - $2.0 M
· Proposed budget reductions have focused on central office and support staffs.
· All programs and services have been reviewed to determine where savings
could be achieved and still meet State and federal mandates.
· Consolidation of services has been analyzed to combine support services
both internally and with the City. We are now working with the City to review
the potential for the consolidation of transportation maintenance services.
Cost to Maintain
Educational Services
· Health Insurance =
$600.000 to $800~000
·lntlation = $300.000 to $400.000
· Personnel Lapse:
- $400,000 to- $600~000
Average Annual Increase =
$300,000 to $800,000
· Health insurance costs continue to escalate with a 15% increase projected for
fiscal year 2003. Our objective is to avoid passing health insurance increases
on to the employee.
· Inflation continues to increase our fixed costs, particularly property and
casualty insurance which is projected to increase by almost 50%.
· Personnel lapse averages about $500,000 per year because of employee
retirements and resignations.
· For the next four years the net increase to maintain the current level of
educational services is estimated to range from a low of $300,000 to a high
$800,000.
Plan to Improve
Employee Salaries
> Tier/Step Raises for Years of Service
> Scale Raise for Inflation
~ Scale Upgrade to Remain Competitive
>Annual Increase: 4.5% to 5.0%
Average Annual Cost =
$3.0 M to $3.5 M
· Our teachers salaries for teachers at the midpoint of the scale are about $750
lower than Roanoke County's salaries, but our salaries for senior teachers are
about $2,100 more than the county.
· Elementary principal salaries at small schools are $5,000 less than the
county, but salaries for larger elementary, middle and high school principals
are equal to the county.
· The salary plan is to raise our salary scale by 5 percent over the next four
years in addition to tier and step raises provided to employees.
· Our objective is to increase employee salaries by an average of 4.5 to 5
percent annually.
· A minimum of $3 million per year is required to meet the salary objective.
Cost to Extend High School
Schedule by One Period
~Add Seventh Period - $1.0 M
Implementation Deferred [ intil ltigh
School Prqiects Completed
° The cost of adding a seventh period to the high school schedule exceeds $1
million.
· Because of revenue uncertainties, the high cost of the seven period day
precludes its implementation in the near future.
' I ~ave recommended its implementation be deferred until we complete the
initial phase of the high school improvements.
Capital Plan Priorities
FY2003 to FY2006
· Construct New RAMS Facility
· Complete Elementary School Additions
& Air Conditioning at Seven Schools
· Start Patrick Henry., Improvements*
· Start William Fleming hnprovements*
· [Jpgrade Technology Infrastructure
*Assumes Cib7 Pays 50% ($39M) of Capital Cost)
· The new RAMS facility will be completed by July 2003 with its capital cost
shared equally with the City.
· Elementary school classroom additions and air conditioning will be
completed at seven schools by the summer of 2005.
· High school improvements will start in the spring of 2004 at Patrick Henry.
Projects may be phased in because of revenue constraints.
· Upgrade of technology infrastructure will occur in coordination with
improvements at each school. State funds may be available to assist with
technology upgrades.
Cost to Complete
Capital Projects
,/Annual Debt Service Increase =
$550,000 to $750.000
,/Project Outcomes:
· :-Next' RAMS Facility ('onstructed
+All ElementaD' Schools Air Conditioned
· :-All ElementmT Modulars Replaced
· :*M~ior ltigh School Improvements Started
· .'-Technology Infl'aslructure Modernized
10
· Annual debt service for projects will increase by $550,000 to $750,000 per
year for each of the next four years.
· By 2005 all elementary school improvemems planned in 1996 will be
completed.
· High school completion schedule will be £malized in 2003 based on revenue
projections.
10
Cost of Budget Priorities,
FY2002-03
· Implement Operating Efficiencies --
($1.5 M)
· Maintain Educational Services --
$350,000
· hnprove Employee Salaries = $3.0 M
· Increase Debt Service = $650,000
Net Total Cost: $2.5 M
· Cost to meet School Board's budget priorities for fiscal year 2003 includes
an employee average salary raise of 4.65%.
· The net total cost increase is $2.5 million which includes budget reductions
of 38 personnel positions and $525,000 in operating expenditures.
11
Preliminary Budget
FY2002-03
· Total Revenue Increase -- $400,000
· Maintenance of Services & Debt Service
$1.0 Million
· Budget Reductions = - $1.5 Million
· Employee Salary Raise of 1.45% - $900,000
· Unfimded Priority tbr Salary Raise of 3.0%
$1.9 Million
Unflmded Program Priorities ,= $200,000
Total Revenue Shortfall = $2.1 Million
12
· Preliminary revenue increase of $400,000 will allow for only a 1.45 percent
average salary raise for employees.
· The net Maintenance of Services budget will decrease by over $500,000 with
the inclusion of$1.5 million in budget savings.
· Unfunded griorities total $2.1 million including an additional 3 percent raise
for employees.
12
Revenue Shortfall Outcomes
· Employee Salaries Not Competitive
· High School & Elementary Capital
Projects Del'erred
· Class Size Increased
· Instructional Program Improvements
Curtailed
Standards oi' Accreditation Not Met
13
· Revenue shortfall has serious long term consequences for employee salaries,
capital project completion, class size, and instructional program services.
· Standards of accreditation go into full effect in 2004. The progress we have
made in meeting the new standards will be eroded.
13
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The lYth day of December, 2001.
No. 35685-121701.
A RESOLUTION rec.ognizing Bobby Firebaugh, E.V. Gillespie, and Ralph Hoskins for their
assistance to Roanoke police officers in the apprehension of a criminal.
WHEREAS, on September 14, 2001, Mr. Firebaugh, Mr. Gillespie and Mr. Hoskins
wimessed a bank robbery at the First Union Bank in the 4200 block of Mekose Avenue, N.W.; and
WHEREAS, Mr. Firebaugh, Mr. Gillespie and Mr. Hoskins observed the robber get into a
station wagon parked near the bank, followed the car to a nearby residential street ~nd called the
police; and
WHEREAS, police responded to this information, located the suspect's car in the 4000 block
of Virginia Avenue, N.W., and arrested him; and
WHEREAS, the assistance of Mr. Firebaugh, Mr. Gillespie and Mr. Hoskins enabled police
to make a quick arrest on a case that could have gone unsolved.
THEREFORE, BE IT RESOLVED by Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recognizing and commending Mr.
Firebangh, Mr. Gillespie and Mr. Hoskins for their courage and efforts above and beyond their duty
as citizens.
The City Clerk is directed to transmit attested copies of this resolution to Messrs.
Firebaugh, Gillespie and Hoskins.
ATTEST:
City Clerk
H:'aMEASURES%- appbanla'obberyaolved. !
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35686-121701.
A RESOLUTION recognizing John J. Eichenberger and for his assistance to Roanoke police
officers in the apprehension of a criminal.
WHEREAS, on November 8, 2001, a man entered the pharmacy area at the back of the CVS
Pharmacy at 1327 Grandin Road, S.W., with a shirt over his face, carrying a crowbar, and demanded
drags from the pharmacist; and ':
WHEREAS, Mr. Eichenberger, a customer in the store, was able to remove the crowbar from
the robber's hand and restrain him with package-sealing tape from the store; and
WHEREAS, police responded to the incident, arrested the man, and charged him with
attempted robbery, assault, and wearing a mask in public; and
WHEREAS, the bravery of Mr. Eichenberger prevented a crime from occurring.
THEREFORE, BE IT RESOLVED by Council of the City of Roanoke as follows':
1. City Council adopts this resolution as a means of recognizing and commending Mr.
Eichenberger for his courage and efforts above and beyond his duty as a citizen.
2. The City Clerk is directed to transmit an attested copy of this resolution to Mr. John
J. Eichenberger.
ATTEST:
City Clerk.
H:XMEASURE~r- appdn~,s~or~holdui~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk@¢i.roanok¢.va. us
December 19, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant Deputy City Clerk
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 240D1-2887
Dear Ms. Goodlatte:
I am enclosing copy of Ordinance No. 35696-121701 rezoning three tracts of land located
at the intersection of Route 419 and Keagy Road, S. W., identified as Official Tax. Nos.
5130119, 5130121 and 5130122, from RS-l, Residential Single-Family District, to CN,
Neighborhood Commercial District (1.117 acre) and RPUD, Residential Planned Unit
Development District (2.948 acres), subject to certain proffers contained in an amended
petition filed in the City Clerk's Office on November 12, 2001; and dispensing with the
second reading of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Mr. and Mrs. William F. Burton, Jr., 5329 Medmont Circle, S. W., Roanoke, Virginia
24018
Mr. and Mrs. Kenneth Peaks, 5321 Medmont Circle, S. W., Roanoke, Virginia 24018
Ms. Beth F. Smith, 5313 Medmont Circle, S. W., Roanoke, Virginia 24018
Mr. and Mrs. Wallace R. Bishop, 3830 Keagy Road, S. W., Roanoke, Virginia 24018
N:\CKMHl~Agenda.01~December 17, 2001 corresp.wpd
Maryellen F. Goodlatte
December 19, 2001
Page 2
pc:
Fralin & Waldron Commercial R. E., 1325 Electric Road, S. W., Roanoke, Virginia
24018
Lewis Gale Medical Center, LLC, P. O. Box 819, Grapevine, Texas 76099
Suntrust Banks of Florida, Inc., Real Estate Division - 14th Floor, 919 East Main
Street, Richmond, Virginia 23219
D. Kent Chrisman, Chair', City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer.
Steven J. Talevi, Assistant City Attorney
N:\CKMHl'~gcnda.01'~Dccember 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35696-121701.
AN ORDINANCE'to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 513, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant; and
dispensing with the second reading of this ordinance.
WHEREAS, V~iughn & Jamison, LLC, has made application to the Council of the
City of Roanoke to have the hereinafter described property rezoned from RS-1, Residential
Single-Family District to CN, Neighborhood Commercial District (1.117 acres), and Pdt. UD,
Residential Planned Unit Development District (2.948 acres), subject to certain conditions
proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on December 17,2001, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet
No.513 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following
particular and no other:
That three tracts of land located at the intersection of Route 419 and Keagy Road,
S.W., and designated on Sheet No. 513 of the Sectional 1976 Zone Map, City of Roanoke,
as Official Tax Nos. 5130119, 5130121 and 5130122, be, and are hereby rezoned from RS-
1, Residential Single Family District, to CN, Neighborhood Commercial District (1.117
acres) and RPUD, Residential Planned Unit Development District (2.948 acres), subject to
the proffers confained in the Amended Petition filed in the Office of the City Clerk on
November 12, 2001, and that Sheet No. 513 of the Zone Map be changed in this respect.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE'
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
'01 13~ 12 Alt :36
December 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Vaughn & Jamison, LLC, represented by Maryellen
F. Goodlatte, Attorney, that property located at the intersection of
Electric Road and Keagy Road, identified as Official Tax Nos.
5130119, 5130121 and 5130122, containing four acres, more or
less, and zoned RS-l, Residential Single Family District, be
rezoned to CN, Neighborhood Commercial District (1.117 acres),
and RPUD, Residential Planned Unit Development District (2.948
acres), subject to certain conditions proffered by the petitioner.
Planning Commission Action:
On November 15, 2001, the Planning Commission held a public hearing on the
proposed request. By a vote of 6-0-1 (Messrs. Butler, Campbell, Chrisman, Dowe, Hill
and Manetta voting for the request and Mr. Rife abstaining), the Commission
recommended approval of the proposed rezoning subject to the proffered conditions.
Background:
The proposed rezoning is for three parcels currently zoned RS-l, Residential Single
Family, located at the intersection of Keagy Road and Electric Road (Route 419) and
designated as Official Tax Map Numbers 5130119, 5130121, and 5130122. The three
parcels total 4.06 acres.
The petitioner requests that a 1.117-acre portion in the northwest of the development
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
be rezoned to CN, Neighborhood Commercial, to allow for the development of a bank
branch. The remaining 2.948 acres to the south and east is requested for rezoning to
RPUD, Residential Planned Unit Development, for a 10-lot subdivision. ^ metes and
bounds description of these areas has been provided.
Petition to rezone the subject properties was filed on October 4, 2001. Amended
petition to rezone the properties, subject to certain proffered conditions, was filed on
November 13, 2001. The proffered conditions are:
The property will be developed in substantial conformity with the
Development Plan prepared by T. P. Parker & Son, dated October 1, 2001,
and revised November 8, 2001, and attached to this amended petition as
Exhibit B, subject to any changes required by the City during the
Comprehensive Development Plan review.
The CN portion of the property shall be developed and used as an office for a
financial institution. In appearance, the building will be of an architectural
style substantially similar to the Valley Bank branch on Starkey Road, a
photographic rendering of which is attached hereto as Exhibit E.
3. The RPUD portion of the property shall be developed and used for single
family homes, as set forth on the development plan, Exhibit B.
4. All lighting on the property shall consist of fixtures designed and shielded to
direct illumination away from the adjoining residential neighborhoods.
These properties have an extensive rezoning history:
The Murchison Company was denied a similar request for rezoning the
said parcels from RS-1 to C-1 by City Council on October 13, 1986. Their
petition was for the development of a 32,000 square foot office complex.
Residential property owners opposed the rezoning. Planning staff and the
Planning Commission recommended the rezoning. City Council denied
the rezoning request.
The parcels were the subject of a rezoning petition before the Planning
Commission on March 15, 2001. The petitioner, Valley Bank, requested
the parcels be rezoned to C-1, Office District, to develop a branch bank
and an office complex. There was substantial opposition to the request by
neighborhood residents who were concerned about the encroachment of
commercial development. The Planning Commission voted unanimously
to deny the request. The petitioner subsequently withdrew the rezoning
request.
At the public hearing on November 15, 2001, Mrs. Mary Ellen Goodlatte,
2
attorney for the petitioner, presented the rezoning request and discussed the proposed
development. Mr. Frederick Gusler, City Planner, presented the staff report and
recommended approval of the rezoning request. Planning Commission members
asked questions regarding the amount of grading, anticipated traffic impacts, and the
provision for sidewalks in the residential development. Staff responded that a grading
plan had not been prepared, but that approximately 15 feet of the top of the hill would
be removed. Traffic could be accommodated with the proposed lane improvements to
Keagy Road and Route 419. Mr. Marietta questioned the compliance of the proposed
development with the Comprehensive Plan as it related to the design of suburban
neighborhood development, particularly with respect to pedestrian access. Staff
advised that the area lacked sidewalks and there was no connectivity for pedestrian
access. The matter was discussed further among staff and the Commission. Mrs.
Katherine Glassbrenner, 5221 Medmont Circle, appeared before the Commission in
support of the rezoning, but advised that the Medmont residents were concerned about
commercial encroachment yet, felt that they would have to accept progress. She said
that she would like assurance that no further commercial development would occur on
that side of Keagy Road. Mr. Bob Caudle, 4231 Belford Street, and President of
Greater Deyerle Neighborhood Association, also appeared before the Commission in
support of the rezoning, advising that the proposed plan was 73% residential and 27%
commercial which was more in keeping with the desire of the neighborhood. Mr. Paul
Glassbrenner, 521 Medmont Circle, also spoke in favor of the rezoning based upon the
proffered conditions and the proposed use of the property. The Commission voted to
approve the request, 6-0, with one member abstaining.
Considerations:
These properties are located adjacent to municipal boundaries for Roanoke City,
Roanoke County and the City of Salem. All adjoining properties in the City are zoned
RS-l, Single Family Residential District. Lewis-Gale Hospital, located in the City of
Salem, is on the northern side of Keagy Road and is zoned single family residential (the
facility has been granted a special use permit for a medical facility). To the west of the
subject properties on the other side of Route 419 is commercial development in
Roanoke County which includes a neighborhood shopping center that was developed
as part of a residential/commercial planned unit development known as Ridgewood
Farms, a bank, and a large office complex.
The CN, Neighborhood Commercial District is "intended to support and enhance
existing neighborhood shopping areas and provide for a range of neighborhood retail
and service establishments serving local and frequently recurring needs in residential
neighborhoods." While CN zoning in most areas of the City contains more traditional
neighborhood oriented developments, the petitioner's request for this zoning
designation allows them flexibility in minimizing the amount of property zoned
commercial and meets their needs for the overall development concept.
An unoccupied, wood-frame residential structure assessed at $86,100, currently exists
3
on Official Tax Number 5130119. This structure would be removed or demolished for
the proposed residential development. The other two parcels are presently vacant.
Water service is available from the City of Salem. The petitioner will need to extend
public water service from Keagy Road to each site. Sewer service at the site is
available from the City of Roanoke.
The City's Traffic Engineer has advised that the current left turn lane on Keagy Road
should be extended approximately 100 feet to provide a storage area for vehicles
turning left onto the development road. He also advised that the road servicing the
development should be widened (3 lanes recommended) to accommodate turning
movements where it intersects with Keagy Road. Finally, he noted that the
development might create some through traffic between Route 419 and Keagy Road.
The petitioner's proffered plan incorporates a deceleration lane in the northbound lane
of Route 419. In addition, the proffered plan has been amended to accommodate
future widening of Route 419 as requested by VDOT. (VDOT is working currently with
localities to evaluate options for providing three lanes in each direction, as well as a
turning lane; however, the widening is not included in the Roanoke ValleyArea 2020
Long-Range Transportation Plan or the 2001 Transportation Improvement Program
(TIP) for the Roanoke Valley Area Metropolitan Planning Organization.)
Staff also received comments from Roanoke County's Zoning Administrator who
advised that the rezoning was consistent with the County's land use and zoning in the
area, and also with its Community Plan.
The Vision 2001 Comprehensive Plan recommends:
Housing Clusters: Development of housing clusters will be used to encourage
and promote neighborhood revitalization, replace derelict or neglected structures
and complement the surrounding neighborhood. A housing cluster is a market
rate residential development consisting of a mixture of residential uses on a
large site, located within or adjacent to existing developments of established
neighborhoods.
Commercial Development: Roanoke will encourage commercial development in
appropriate areas (i.e., key intersections and centers) of Roanoke to serve the
needs of citizens and visitors.
Design Principles for Suburban Neighborhoods: New residential development
should incorporate traditional neighborhood principles rather than suburban
patterns. Street improvements within suburban neighborhoods should focus on
greater vehicular connection, pedestrian amenities and reduction of pavement
width.
The proposed development is consistent with the Comprehensive Plan.
Although the proposed Residential Planned Unit Development does not follow a
traditional neighborhood development pattern, it is an example of a housing cluster that
is consistent with the existing development in the area. The private street pavement
width has been reduced to approximately 22 feet and the 40-foot diameter cul-de-sac is
the minimum size needed to provide service for fire and garbage trucks. Finally, the
proposed commercial development occurs at an appropriate key intersection of Keagy
Road and Route 419.
Recommendation:
Planning Commission recommends that City Council approve the proposed rezoning
subject to the proffered conditions.
Given the adjacent land uses and zoning patterns, the subject properties are well suited
for a combination of commercial and residential development and the proposed
rezoning is consistent with the Comprehensive Plan. In addition, the proposed
development plan and requested zoning changes provide a reasonable approach to
development of the property that can be supported by the neighborhood association.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
CC;
Darlene L. Burcham, City Manager
Roland Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Attorney for the petitioner
IN THE COU'NCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning three tracts of land located at the intersection of Route 419 and Keagy
Road, S.W., identified as official Tax Map Numbers 5130119, 5130121 and 5130122,
from RS-1 Residential Single-Family District to CN Neighborhood Commercial
District (1.117 acres) and RPUD Residential Planned Unit Development District
(2.948 acres), such rezoning to be subject to certain conditions.
AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
Petitioner Vaughn & Jam/son, LLC, owns property in the City of Roanoke located
at the intersection &Electric Road (Route 419) and Keagy Road and having Tax Map
Numbers 5130119, 5130121 and 5130122. The property is currently zoned RS-l,
Residential Single-Family Dislrict. A map of the property to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that 1.117 acres of said property be rezoned fi.om RS-l, Residential
Single-Family District, to CN, Neighborhood Commercial District, and 2.948 acres be
rezoned fi.om RS-I, Residential Single-Family District, to RPUD, Residential Planned
Unit Development District, subject to certain conditions set forth below, for the purpose
of permitting general and professional offices including financial institutions on the CN
parcel and single-family homes on the RPUD parcel. The proposed development plan
prepared by T. P. Parker & Son, dated October 1,2001 and revised November 8,2001, is
attached hereto as Exhibit B ("Development Plan"). A metes and bounds description of
the area to be rezoned to CN is attached as Exhibit C. A metes and bounds description of
the area to be rezoned to RPUD is attached as Exhibit D.
Your petitioner believes the rezoning of the property will further the intent and
purposes of the City's Zoning Ordinance and its Comprehensive Development Plan. The
CN portion of the property will support and enhance existing neighborhood services in
this suburban corridor while respecting its residential neighbors. The RPUD
single-family use for the remainder of the property is intended to protect, enhance and
buffer the adjacent residential neighborhoods. In developing this plan, your petitioner has
worked extensively with neighbors and neighborhood organizations.
Your petitioner hereby proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to the following conditions:
1. The Property will be developed in substantial conformity with the
Development Plan prepared by T. P. Parker & Son, dated October 1, 2001 and revised
November 8, 2001, and. attached to this amended petition as Exhibit B, subject to any
changes required by the City during the Comprehensive Development Plan review.
2. The CN portion of the property shall be developed and used as an office
for a financial institution. In appearance, the building ~vill be of an architectural style
substantially similar to the Valley Bank branch on Starkey Road, a photographic
rendering of which is attached hereto as Exhibit E.
2
3. The RPUD portion of the property shall be developed and used for
single-family homes, as set forth on the development plan, Exhibit B.
4. All lighting on the property shall consist of fixtures designed and shielded
to direct illumination away from the adjoining residential neighborhoods.
Attached as Exhibit F are the names, addresses and tax numbers of the owners of
all lots or properties immediately adjacent to, immediately across a street or road fi'om the
property to be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
This Amended Petition is respectfully submitted this ./oZT'~'day of November,
2001.
VAUGHN & J,MMISON, LLC
Of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1 st Street, S.W., Suite 200
P. O. Box 2887
Roanoke, Virg/nia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte@gfdg.com
Vaugkn & .]'amison, LLC, a Virginia limited iiabili.ry company, ov~'ner of thc property.
subject to this petition hereby consents to this rtzoning petition and a~'¢¢s to bt bound by
the conditions that art proffered in this amended petition.
/.
LO~I4
/
/
/
/
5130110
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540} 853-1145
E-mail: clerk~.oci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
December 5, 2001
File #51
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001-2887
Dear Ms. Goodlatte:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
December 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Vaughn & Jamison, LLC, that three tracts of land located at the
intersection of Route 419 and Keagy Road, S. W., identified as Official Tax Nos. 5130119,
5130121 and 5130122 be rezoned from RS-l, Residential Single-Family District, to CN,
Neighborhood Commercial District (1.117 acre) and RPUD, Residential Planned Unit
Development District (2.948 acres), subject to certain conditions proffered by the petitioner.
For your ir~%rmation, I am enclosing copy of a notice of the public hearing. Copy of the
report of the City Planning Commission and Ordinance will be forwarded upon receipt.
It will be necessary for you, or your representative, to be present at the December 17
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
MFP:mh
Mary F. Parker, CMC
City Clerk
Enclosure
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
December 5, 2001
File #:51
STEPHANIE M. MOON
Deputy City Clerk
Mr. and Mrs. William F. Burton, Jr.
5329 Medmont Circle, S. W.
Roanoke, Virginia 24018
Fralin & Waldron Commercial R. E.
1325 Electric Road, S. W.
Roanoke, Virginia 24018
Mr.. and Mrs. Kenneth Peaks
5321 Medmont Circle, S. W.
Roanoke, Virginia 24018
Lewis Gale Medical Center, LLC
P. O. Box 819
Grapevine, Texas 76099
Ms. Beth F. Smith
5313 Medmont Circle, S. W.
Roanoke, Virginia 24018
Mr. and Mrs. Wallace R. Bishop
3830 Keagy Road, S. W.
Roanoke, Virginia 24018
Suntrust Banks of Florida, Inc.
Real Estate Division - 14th Floor
919 East Main Street
Richmond, Virginia 23219
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
December 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Maryellen F. Goodlatte, Attorney, representing Vaughn & Jamison,
LLC, that three tracts of land located at the intersection of Route 419 and Keagy Road, S.
W., identified as Official Tax Nos. 5130119, 5130121 and 5130122 be rezoned from RS-l,
Residential Single-Family District, to CN, Neighborhood Commercial District (1.117 acre)
and RPUD, Residential Planned Unit Development District (2.948 acres), subject to certain
conditions proffered by the petitioner.
If you would like to receive a copy of the report of the City Planning Commission, please
call the City Clerk's Office at 540-853-2541.
Martha F. Plank
11/27/2001
~'540-981-3415 r~ Nov. 27, 2001 O5'.01 PM
The Roanoke Times
Ac,~t ' 2248018GLEN
Name: GLENN, FELDMANN, DAR
Ph: 5402248018 Class Rate:
P. O. BOX 2887
ATTN: MARYELLEN F. G
ROANOKE VA 24001
Paytype BL Rate LE Legals
Source EM Class 10 Legals
Start 11130/01 Days 2 Rate Is,'
Disp Rate:
Credit Status: LM
Reply Request A
Rep: 37
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180393
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, December 17, 2001, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from RS- 1,
Residential Single Family District, to CN, Neighborhood Commercial District (1.117 acres),
and RPUD, Residential Planned Unit Development District (2.948 acres), subject to certain
proffers, the following property:
That three tract~ of land located at the intersection of Route 419 and Keagy
Road, S.W., identified as Official Tax Map Numbers 5130119, 5130121 and
5130122.
A copy of this proposal is available for public inspection in the Office of the, City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, December 13, 2001.
GIVEN under- my hand this 26thday of November ,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish twice in The Roanoke Times on Friday, November 30, 2001, and again on Friday,
December 7, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H: ~NO T ICES'm-r czokeagyrd 121701. wpd
Send Publisher's Affidavit to:
Mary F. Parker, City Clerk
456 Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, December 17, 2001, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from RS-l,
Residential Single Family District, to CN, Neighborhood Commercial District (1.117 acres),
and RPUD, Residential Planned Unit Development District (2.948 acres), subject to certain
proffers, the following property:
That three tracts of land located at the intersection of Route 419 and Keagy
Road, S.W., identified as Official Tax Map Numbers 5130119, 5130121 and
5130122.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, December 13, 2001.
GIVEN under my hand this 26thday of November ,2001.
Note to Publisher:
Please publish twice in The Roanoke Times
December 7, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Mary F. Parker, City Clerk.
on Friday, November 30, 2001, and
again on Friday,
H:~NOTICES~n-rezokeagyrdl 21701.wpd
Send Publisher's Affidavit to:
Mary F. Parker, City Clerk
456 Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Maryellen F. Goodlatte, Attomey
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
GLENN, FELDMANN, DAR
ATTN: MARYELLEN F. G
P. O. BOX 2887
ROANOKE VA 24001
REFERENCE: 80025065
01803932 keagy Road
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World'Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the followin~
dates:
City/County of Roanoke, Commonwealth/State of
Vir~i ZD~ ' f~ ' /_' .... ay
Swornniana~ sub crlbed bef re me this ~ d
of ~:~~~n~ m,y ~hand and official
sea ~~__~___~~_~ , Notary Public
My commission expires ~- 3/-- c~--
PUBLISHED ON: 11/30 12/07
TOTAL COST: 234.08
FILED ON: 12/14/01
A~cle Vii of Chapter 36.1,
Code of the City of Roanoke
(lg79), as amended, the Court-
hold a Pul)ac Hasrln~ on Mon-
T:O0 p.m., In the Council
Glmmber in the Noel C. Taylor
Municipal Bulldlni~ 2~ Church
Avenue, $.W., on tim question
dentlal Slni~le Family DIs~ot,
Clal DIsMct (1.117 acre~), and
RPUD, Rasldontlai Planned Unit
Development Dl~trtot (2.848
acres), sul~ to cmtaln brof-
That three tracts of land
located at the Intonmctlon of
Route 41g Ind I~ Road,
$.W., Ibentfllld as Official Tax
Map Number. 513011g,
6~30~21 and $~30~22.
A copy of thl~ prepuebl · avatl-
able for public Inspactlon In the
456, Munibllml Building. All
on the'above date and be
beanl on the question. '
if yo~ am a pe~on with a dls-
tlon~ for th~ public headnlG
contact the City cleric's Ofaue,
653.2641, by Thursday,
December ~3, 2001.
GIVE~ under my hand this 26th
day of November, 2'001.
Mmy F. Pad<er, cl~ Clark.
(~803832)
E
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d
if
c
ir
E
P
P
Signature: . , Billin~
Services
Representative
NOTICE OF PUBLIC HEARING BEFORE THE
ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Thursday,
November 15, 2001, at 1:30 p.m. or as soon as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S.W., to consider the following:
Request from Vaughn & Jamison, LLC, represented by Maryellen F. Goodlatte,
Attorney, that property located at the intersection Electric Road and Keagy Road,
identified as Official Tax Nos. 5130119, 5130121 and 5130122, containing four
acres, more or less, and zoned RS-l, Residential Single Family District, be
rezoned to CN, Neighborhood Commercial District (1.117 acres), and RPUD,
Residential Planned Unit Development District (2.948 acres), subject to certain
conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning
Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on
the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning Building and Development at 853-1730 before
12:00 noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, October 30, 2001 and November 6, 2001
Please Bill:
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, S.W., Suite 200
P O Box 2887
Roanoke, VA 24001-2887
(540) 224 -8018
Please send affidavit of publication to:
Department of Planning Building and
Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
(540) 853-1230 (fax)
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
RECEIVED
PERTAINING TO THE REZONING REQUEST OF: CITY CLERKS OFFICE
Vaughn & Jamison, LLC on Keagy Road, S.W., Officia'ffi['ax[ll~l[o4~ 121~2 I~[j
5130121, and 5130122, from RS-1 to CN and RPUD, conditional )AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke,
she has sent by first-class mail on the 17th day of October, 2001, notices ora public hearing to be
held on the 15th day of November, 2001, on the rezoning captioned above to the owner or agent
of the parcels listed below at their last known address:
Parcel Owner's Name
5130101 W. Frank Burton
5130102 Grace H. Burton
5130103 Kenneth Peaks
Dreama Peaks
5130104 Beth F. Smith
5130117
County
Salem
Also notified:
Wallace R. Bishop
Blanche M. Bishop
Fralin and Waldron Commercial R.E.
Lewis Gale Medical Center
Crestar Financial Corporation
Real Estate Division
Mailing Address
5329 Medmont Circle, SW
Roanoke, VA 24018
5321 Medmont Circle, SW
Roanoke, VA 24018
5313 Medmont Circle, SW
Roanoke, VA 24018
3830 Keagy Road, SW
Roanoke, VA 24018
1325 Electric Road, SW
Roanoke, VA 24018
P O Box 819
Grapevine, TX 76099
919 E. Main Street
Richmond, VA 23219
Bob Caudle, President, Greater Deyerle Neighborhood Association
Larry Dickenson, Greater Deyerle Neighborhood Association
Jennifer Pfister, Greater Deyerle Neighborhood Association
Roanoke County Planning Department
Salem City Planning Department
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 17th day of October, 2001.
Notary Public
My Commission expires:
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerkc,~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
November 13, 2001
File #51
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition received in the City Clerk's Office on
November 12, 2001, from Maryellen F. Goodlatte, Attorney, representing Vaughn &
Jamison, LLC, requesting that three tracts of land located at the intersection of Route 419
and Keagy Road, S. W., identified as Official Tax Nos. 5130119, 5130121 and 5130122
containing 1.117 acres and 2.948 acres be rezoned from RS-l, Residential Single-Family
District, to CN, Neighborhood Commercial District, and RPUD, Residential Planned Unit
Development District, subject to certain conditions proffered by the petitioner.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:mh
Enclosures
N:\CKMHl\Rezoning.01\Vaughn&Jamison.wpd
D. Kent Chrisman
November 13, 2001
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte, P. O. Box
2887, Roanoke, Virginia 24001-2887
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N :'~C Kt,4H l~m~nJng. O l~V~~.w~l
RECEIVED
CITY CLERKS OFFICE
IN THE COUNCIL OF THE CITY OF R.Q.ANQ.I~. ~ VIRGI~. IA
U l NUV l/ k'~ .,~;
Rezoning three tracts of land located at the intersection of Route 419 and Keagy
Road, S.W., identified as official Tax Map Numbers 5130119, 5130121 and 5130122,
from RS-1 Residential Single-Family District to CN Neighborhood Commercial
District (1.117 acres) and RPUD Residential Planned Unit Development District
(2.948 acres), such rezoning to be subject to certain conditions.
AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
Petitioner Vaughn & Jamison, LLC, owns property in the City of Roanoke located
at the intersection of Electric Road (Route 419) and Keagy Road and having Tax Map
Numbers 5130119, 5130121 and 5130122. The property is currently zoned RS-l,
Residential Single-Family District. A map of the property to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that 1.117 acres of said property be rezoned from RS- 1, Residential
Single-Family District, to CN, Neighborhood Commercial District, and 2.948 acres be
rezoned from RS-l, Residential Single-Family District, to RPUD, Residential Planned
Unit Development District, subject to certain conditions set forth below, for the purpose
of permitting general and professional offices including financial institutions on the CN
parcel and single-family homes on the RPUD parcel. The proposed development plan
prepared by T. P. Parker & Son, dated October 1, 2001 and revised November 8, 2001, is
attached hereto as Exhibit B ("Development Plan"). A metes and bounds description of
the area to be rezoned to CN is attached as Exhibit C. A metes and bounds description of
the area to be rezoned to RPUD is attached as Exhibit D.
Your petitioner believes the rezoning of the property will further the intent and
purposes of the City's Zoning Ordinance and its Comprehensive Development Plan. The
CN portion of the property will support and enhance existing neighborhood services in
this suburban corridor while respecting its residential neighbors. The RPUD
single-family use for the remainder of the property is intended to protect, enhance and
buffer the adjacent residential neighborhoods. In developing this plan, your petitioner has
worked extensively with neighbors and neighborhood organizations.
Your petitioner hereby proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to the following conditions:
1. The property will be developed in substantial conformity with the
Development Plan prepared by T. P. Parker & Son, dated October 1, 2001 and revised
November 8, 2001, and attached to this amended petition as Exhibit B, subject to any
changes required by the City during the Comprehensive Development Plan review.
2. The CN portion of the property shall be developed and used as an office
for a financial institution. In appearance, the building will be of an architectural style
substantially similar to the Valley Bank branch on Starkey Road, a photographic
rendering of which is attached hereto as Exhibit E.
2
3. The RPUD portion of the property shall be developed and used for
single-family homes, as set forth on the development plan, Exhibit B.
4. All lighting on the property shall consist of fixtures designed and shielded
to direct illumination away from the adjoining residential neighborhoods.
Attached as Exhibit F are the names, addresses and tax numbers of the owners of
all lots or properties immediately adjacent to, immediately across a street or road from the
property to be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
This Amended Petition
2001.
is respectfully submitted this/ogY~Lday of November,
VAUGHN & JAMISON, LLC
Of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, S.W., Suite 200
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte~gfdg.com
3
GLENN,FELDHRN Fax:$llO-224-8050 Oct ~1 2001 15:12 P. 06
Vaut~hn & lamison, LLC, a Virl~inia limited liability company, owner of the propc,~-t~
subjecl to this petition hereby conserlts to this rezonin$ petition and a~r¢~ to be bound by
the conditions that arc proffered in this amended petition.
/
$~01
/
O. 513--0117
,~ED RS1
C~T'f. O~ SAL.L~ ~'
SCI-IED~E FOR DESCRIPTION
1.117 CN PARCEL
LOCATED IN THE CITY OF ROANOKE, VA:
BEGINNING at a point on the easterly line of Electric Road, Route 419, and as shown
on that certain Concept Plan for Vaughn & Jamison, L.L.C., Showing Single Family
Development, 3844 Keagy Road, S. W., Situate at Keagy Road and Electric Road, City
of Roanoke, Virginia, dated October 1, 2001, made by T. P. Parker & Son (herein the
"Survey") as point "5;' thence running along the easterly line of Electric Road, Route
419, N. 11 deg. 02' 10" E. 73.92 feet to a point, being "9" as shown on the Survey;
thence still along the easterly side of Electric Road, Route 419, N. 11 deg. 02' 10" E.
149,73 feet to a point "10" as shown on the Survey; thence N. 41 deg. 49' 35" E. 76.87
to a point on the southerly side of Keagy Road, S. W., Route 685, being "11" as shown
on the survey; thence along the southerly line of said Keagy Road, S. W., S. 66 deg. 35'
35" E. 85 feet to a point "12" as shown on the Survey; thence N. 23 deg. 24' 25" E.
10.00 fc-~ to a point "13" as shown on the Survey; thence along the southerly side of
Kcagy Road, S. W., Route 685, S. 64 deg. 40' 20" E. 29.83 feet to point "8" as shown
on the Survey; thence along a Proposed Lot Line, with a curve to the right, the radius of
which is 35.00 feet, arc length 38.88, 63 deg. 38' 50" feet to point "7" as shown on the
Survey; thence continuing along Proposed Lot Line, S. 01' 01' 31" E. 193.76 feet to "6"
as shown on the survey; thence along another proposed Lot line, S. 86 deg. 17' 04" W.
226.97 feet to point "5" as shown on the SURVEY, and being the PLACE OF
BEGINNING, containing 1.117 acres.
SCHEDULE FOR DESCKIPTON
2.948 RPUD PARCEL
LOCATED IN THE CITY OF ROANOKE, VA:
BEGINNING at a point along the southerly side of Keagy Road, S.W., Route 685, said
point being the northwesterly most comer of property now or formerly owned by
Wallace R. Bishop & Blanche M. Bishop (Deed Book 724, Page 115) and ns shown on
that certain Concept Plan for Vaughn & Jamison, L.L.C., Showing Single Family
Development, 3844 Keagy Road, S. W., Situate at Keagy Road and Electric Road, City
of Roanoke, Virginia, dated October l, 2001, made by T. P. Parker & Son (herein the
"Survey") as point "1 ;" thence running along the westerly line of said Bishop property,
S. 01 deg. 01' 30" E. 536.21 feet to a point along the northerly line of property now or
formerly owned by Beth F. Smith (Deed Book 1614 at Page 1306), being point "2" as
shown on the Survey; thence running along the northerly lines of said Smith property,
and property now or formerly owned by Kenneth Peaks and Dreama Peaks (Instrument
Number 000013884) and property now or formerly owned by W. Frank Burton, Jr. and
Grace H. Burton (Deed Book 647 at Page 248 and Deed Book 1375 at Page 189), S. 78
deg. 24' 19" W. 368.99 feet to a point on the easterly side of Electric Road, Route 419,
being point "4" as shown on the Survey; thence running along the easterly line of
Electric Road, Route 419, N. ll deg. 02' 10" E. 411.61 feet to a point, being "5" as
shown on the Survey; thence along a Proposed Lot Line, N. 86 deg. 17' 04~ E. 226.97
feet to a point, being "6" as shown on the survey; thence along a Proposed Lot Line, N.
01 deg. 01' 31" W. 193.76 feet to a poim being "7" as shown on the Survey; thence
with a curve to the left, the radius of which is 35.00 feet, are length of 38.88, 63 deg.
38' 50," to a point on the southerly side of Keagy Road, S.W., Route 685, being point
"8" as shown on the Survey; thence along the southerly side of Keagy Road, S. W.,
Route 685, S. 64 deg. 40' 20" E. 77.52 feet to a point, being point "l" as shown on the
Survey, and being the PLACE OF BEGINNING, containing 2.948 acres.
Valley Bank
Starkey Road - Branch
ADJOINING PROPERTY OWNERS
(VAUGHN & JAMISON, LLC REZONING PETITION)
PARCELS 5130119 and 5130121
CITY OF ROANOKE
5130102
William Frank Burton, Jr.
Grace H. Burton
5329 Medmont Circle, S.W.
Roanoke, Virginia 24018
Lot 2, Block 1, Medmont Lake
RS1
5130103
Kenneth Peaks
Dreama Peaks
5321 Medmont Circle, S.W.
Roanoke, Virginia 24018
Lot 3, Block 1, & Part Lot 10
Medmont Lake, Block 5
RS1
5130104
Beth F. Smith
5313 Medmont Circle, S.W.
Roanoke, Virginia 24018
Part Lot 4, Block 1,
Medmont Lake
RS1
5130117
Wallace R. Bishop
Blanche M. Bishop
3830 Keagy Road, SW
Roanoke, Virginia 24018
1.58 Acres, Cravens Creek
RS1
ADJOINING PROPERTY OWNERS
COUNTY OF ROANOKE
067.00-01-02.00
Fralin & Waldron Commercial R.E.
1325 Electric Road
Roanoke, Virginia 24018
New Par B C 1 C
11.890 Acres
067.00-01-02.01
Fralin & Waldron Commercial R.E.
1325 Electric Road
Roanoke, Virginia 24018
Parcel A C 1C
Par A-i Craven Creek
ADJOINING PROPERTY OWNERS
CITY OF SALEM
283-2-1
Lewis Gale Medical Center LLC
P. O. Box 819
Grapevine, Texas 76099
15.99 Acres R1-B3
1900-1980 Electric Rd
284-1-2.1
Crestar Financial Corporation
(Now Suntrust Banks of Florida, Inc.)
Real Estate Division- 14th Floor
919 E. Main Street
Richmond, Virginia 23219
1.14 Acres RB
Part Cook Farms
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanoke.va.us
October 9, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
D. Kent Chrisman, Chairperson
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on October 4,'2001,
from Maryellen F. Goodlatte, Attorney, representing Vaughn & Jamison, LLC, requesting
that three tracts of land located at the intersection of Route 419 and Keagy Road, S. W.,
identified as Official Tax Nos. 5130119, 5130121 and 5130122 containing 1.117 acres and
2.948 acres be rezoned from RS-l, Residential Single-Family District, to CN,
Neighborhood Commercial District, and RPUD, Residential Planned Unit Development
District, subject to certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
H :\Rezoning. Ol\Vaugh n&Jani son.wpd
D. Kent Chrisman
October 9, 2001
Page 2 '
pc:
The Honorable Mayor and Members of the Roanoke City Council
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte, P. O. Box
2887, Roanoke, Virginia 24001-2887
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building C.o. mmissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
H:\Rezoning. O l\Vaughn&Jamison.wpd
RECEIVED
CITY CLERKS OFFICE
THE COUNCIl, OF THE CITY
'01 ~T-4 P3:16
Rezoning three tracts of land located at the intersection of Route 419 and Keagy
Road, S.W., identified as official Tax Map Numbers 5130119, 5130121 and 5130122,
from RS-1 Residential Single-Family District to CN Neighborhood Commercial
District (1.117 acres) and RPUD Residential Planned Unit Development District
(2.948 acres), such rezoning to be subject to certain conditions.
PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
Petitioner Vaughn & Jamison, LLC, owns property in the City of Roanoke located
at the intersection of Electric Road (Route 419) and Keagy Road and having Tax Map
Numbers 5130119, 5130121 and 5130122. The property is currently zoned RS-I,
Residential Single-Family District. A map of the property to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
Petitioner requests that 1.117 acres of said property be rezoned fi.om RS- 1, Residential
Single-Family District, to CN, Neighborhood Commercial District, and 2.948 acres be
rezoned fi.om RS-l, Residential Single-Family District, to RPUD, Residential Planned
Unit Development District, subject to certain conditions set forth below, for the purpose
of permitting general and professional offices including financial institutions on the CN
parcel and single-family homes on the RPUD parcel. The proposed development plan
prepared by T. P. Parker & Son, dated October 1, 2001, is attached hereto as Exhibit B
("Development Plan"). A metes and bounds description of the requested areas to be
rezoned is attached as Exhibit C.
Your petitioner believes the rezoning of the property will further the intent and
purposes of the City's Zoning Ordinance and its Comprehensive Development Plan. The
CN portion of the property will support and enhance existing neighborhood services in
this suburban corridor while respecting its residential neighbors. The RPUD
single-family use for the remainder of the property is intended to protect, enhance and
buffer the adjacent residential neighborhoods. In developing this plan, your petitioner has
worked extensively with neighbors and neighborhood organizations.
Your petitioner hereby proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to the following conditions:
1. The property will be developed in substantial conformity with the
Development Plan prepared by T. P. Parker & Son, dated October 1, 2001, and attached
to this petition as Exhibit B, subject to any changes required by the City during the
Comprehensive Development Plan review.
2. The CN portion of the property shall be developed and used as an office
for a financial institution and shall be no more than one story high with a maximum
height of thirty-five (35) feet measured from the average ground level on all sides of the
building to the highest point of the roof. In appearance, the building will be of an
architectural style substantially similar to the Valley Bank branch on Starkey Road, a
photographic rendering of which is attached hereto as Exhibit D.
2
3. The RPUD portion of the property shall be developed and used for
single-family homes, as set forth on the development plan, Exhibit B.
4. All lighting on the property shall consist of fixtures designed and shielded
to direct illumination away from the adjoining residential neighborhoods.
Attached as Exhibit E are the names, addresses and tax numbers of the owners of
all lots or properties immediately adjacent to, immediately across a street or road from the
property to be rezoned.
WHEREFORE, your Petitioner requests that the above-described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
This Petition is respectfully submitted this q day of October, 2001.
VAUGHN & JAMISON, LLC
By:
v Of Counsel
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
210 1st Street, S.W., Suite 200
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte~gfdg, corn
3
Vaughn & Jamison, LLC, a Virginia limited liability company, owner of the property
subject to this petition hereby consents to this rezoning petition and agrees to be bound by
the conditions that are proffered in this petition.
VAUGHN & JAMISON, LLC
By~
its:
4
!
7
/
/
/
SCHEDULE FOR DESCRIPTION
1.117 CN PARCEL
LOCATED IN THE CITY OF ROANOKE, VA:
BEGINNING at a point on the easterly line of Electric Road, Route 419, and as shown
on that certain Concept Plan for Vaughn & Jamison, L.L.C., Showing Single Family
Development, 3844 Keagy Road, S. W., Situate at Keagy Road and Electric Road, City
of Roanoke, Virginia, dated October 1, 2001, made by T. P. Parker & Son (herein the
"Survey") as point "5;" thence running along the easterly line of Electric Road, Route
419, N. 11 deg. 02' 10" E. 73.92 feet to a point, being "9" as shown on the Survey;
thence still along the easterly side of Electric Road, Route 419, N. 11 deg. 02' 10" E.
149.73 feet to a point "10" as shown on the Survey; thence N. 41 deg. 49' 35" E. 76.87
to a point on the southerly side of Keagy Road, S. W., Route 685, being "11" as shown
on the survey; thence along the southerly line of said Keagy Road, S. W., S. 66 deg. 35'
35" E. 85 feet to a point "12" as shown on the Survey; thence N. 23 deg. 24' 25" E.
10.00 feet to a point "13" as shown on the Survey; thence along the southerly side of
Keagy Road, S. W., Route 685, S. 64 deg. 40' 20" E. 29.83 feet to point "8" as shown
on the Survey; thence along a Proposed Lot Line, with a curve to the right, the radius of
which is 35.00 feet, arc length 38.88, 63 deg. 38' 50" feet to point "7" as shown on the
Survey; thence continuing along Proposed Lot Line, S. 01' 01' 31" E. 193.76 feet to "6"
as shown on the survey; thence along another proposed Lot line, S. 86 deg. 17' 04" W.
226.97 feet to point "5" as shown on the SURVEY, and being the PLACE OF
BEGINNING, containing 1.117 acres.
SCHEDULE FOR DESCRIPTON
2.948 RPUD PARCEL
LOCATED IN THE CITY OF ROANOKE, VA:
BEGINNIN~ at a point along the southerly side of Keagy Road, S.W., Route 685, said
point being the northwesterly most comer of property now or formerly owned by
Wallace R. Bishop & Blanche M. Bishop (Deed Book 724, Page 115) and as shown on
that certain Concept Plan for Vaughn & Jamison, L.L.C., Showing Single Family
Development, 3844 Keagy Road, S. W., Situate at Keagy Road and Electric Road, City
of Roanoke, Virginia, dated October 1, 2001, made by T. P. Parker & Son (herein the
"Survey") as point "1 ;" thence running along the westerly line of said Bishop property,
S. 01 deg. 01' 30" E. 536.21 feet to a point along the northerly line of property now or
formerly owned by Beth F. Smith (Deed Book 1614 at Page 1306), being point "2" as
shown on the Survey; thence running along the northerly lines of said Smith property,
and property now or formerly owned by Kenneth Peaks and Dreams Peaks (Instrument
Number 000013884) and property now or formerly owned by W. Frank Burton, Jr. and
Grace H. Burton (Deed Book 647 at Page 248 and Deed Book 1375 at Page 189), S. 78
deg. 24' 19" W. 368.99 feet to a point on the easterly side of Electric Road, Route 419,
being point "4" as shown on the Survey; thence running along the easterly line of
Electric Road, Route 419, N. 11 deg. 02' 10" E. 411.61 feet to a point, being "5" as
shown on the Survey; thence along a Proposed Lot Line, N. 86 deg. 17' 04" E. 226.97
feet to a point, being "6" as shown on the survey; thence along a Proposed Lot Line, N.
01 deg. 01' 31" W. 193.76 feet to a point being "7" as shown on the Survey; thence
with a curve to the left, the radius of which is 35.00 feet, are length of 38.88, 63 deg.
38' 50," to a point on the southerly side of Keagy Road, S.W., Route 685, being point
"8" as shown on the Survey; thence along the southerly side of Keagy Road, S. W.,
Route 685, S. 64 deg. 40' 20" E. 77.52 feet to a point, being poim "1" as shown on the
Survey, and being the PLACE OF BEGINNING, containing 2.948 acres.
Valley Bank
Starkey Road - Branch
ADJOINING PROPERTY OWNERS
(VAUGHN 8,: JAMISON, LLC REZONING PETITION)
PARCELS 5130119 and 5130121
CITY OF ROANOKE
5130102
William Frank Burton, Jr.
Grace H. Burton
5329 Medmont Circle, S.W.
Roanoke, Virginia 24018
Lot 2, Block 1, Medmont Lake
RS1
5130103
Kenneth Peaks
Dreama Peaks
5321 Medmont Circle, S.W.
Roanoke, Virginia 24018
Lot 3, Block 1, & Part Lot 10
Medmont Lake, Block 5
RS1
5130104
Beth F. Smith
5313 Medmont Circle, S.W.
Roanoke, Virginia 24018
Part Lot 4, Block 1,
Medmont Lake
RS1
5130117
Wallace R. Bishop
Blanche M. Bishop
3830 Keagy Road, SW
Roanoke, Virginia 24018
1.58 Acres, Cravens Creek
RS1
ADJOINING PROPERTY OWNERS
COUNTY OF ROANOKE
067.00-01-02.00
Fralin & Waldron Commercial R.E.
1325 Electric Road
Roanoke, Virginia 24018
New Par B C 1C
11.890 Acres
067.00-01-02.01
Fralin & Waldron Commercial R.E.
1325 Electric Road
Roanoke, Virginia 24018
Parcel A C 1C
Par A-1 Craven Creek
ADJOINING PROPERTY OWNERS
CITY OF SALEM
283-2-1
Lewis Gale Medical Cemer LLC
P. O. Box 819
Grapevine, Texas 76099
15.99 Acres R1-B3
1900-1980 Electric Rd
284-1-2.1
Crestar Financial Corporation
(Now Suntrust Banks of Florida, Inc.)
Real Estate Division- 14th Floor
919 E. Main Street
Richmond, Virginia 23219
1.14 Acres RB
Part Cook Farms
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #66-178
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Your communication requesting that a proposed amendment of Section 36.1-25,
Definitions, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to
amend the definition of tow truck operation to facilitate in the proper classification and
location of such uses and to assist in code enforcement activities pertaining to such uses,
be referred back to the City Planning Commission for further consideration, was before the
Council of the City of Roanoke at a regular meeting which was held on Monday,
December 17, 2001.
Council concurred in the request and the matter was referred back to the City Planning
Commission for further consideration and report.
Sincerely,
City Clerk
MFP:mh
pc;
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Tommy Wood, Wood's Towing and Recovery, 418 Washington Avenue, Vinton,
Virginia 24179
N:\CKMHlXAgenda.01XDecember 17, 2001 corrcsp,wpfl
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
RECEIYEB (540) 853-1730 (Fax) 853-1230
C'-IT Y OLERKS OF F 1 C,~'maiI: planning@ci.roanoke.va.us
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Request from the City Planning Commission to amend Section
36.1-25, Definitions, of the Zoning Code of the City of Roanoke
(1979), as amended, to define a tow truck operation.
City Council has scheduled a public hearing for this matter on Monday,
December 17, 2001. As you may be aware, the Planning Commission sponsored this
zoning amendment. On November 15, 2001, the Commission voted to approve the
proposed amendment and forwarded a favorable recommendation to you. Since the
Planning Commission meeting, however, additional public comment has been received.
On December 12, 2001, staff met with two local towing contractors to discuss the
proposed amendment and the intent of the amendment. It was recommended that the
City's Towing Advisory Board be informed of the proposed amendment and provided
similar information. (This Board was appointed by City Council in June 2000, to advise
the City Council with regard to the appropriate provisions of the City's ordinances,
contracts, and agreements related to towing services.)
In an effort to strengthen communication, minimize any conflict, and allow staff to
coordinate the proposed amendment further with the Towing Advisory Board, I
respectfully request that the proposed amendment defining a tow truck operation be
referred back to the Planning Commission for further consideration.
Respectfully submitted,
D. Kent Chrisman, Chairman
City Planning Commission
CC:
Darlene Burcham, City Manager
Rolanda Johnson, Assistant City Manager
William Hackworth, City Attorney
Mary Parker, City Clerk
Roonoke City Plonning Commission Architectural Review Board
Board of Zoning Appeals
12/13/2881 13:18
12/1~/~001 ~ 10:21
5488531238
FA~
WOODS
PLANNING
SER¥ICE ~ INC
PAGE 82/82
ROANO1CE CITY ZONING DEPARTMENT
215 CHURCH AVE.
ROANOKE,VA 24011
A~ON- EVEL~ ~Y AND EVI~LYN LANDER
THANK YOU FOR ALLOWING TOMMY WOOD AND MIKB (X)NNERS TO
MEET wrflq YOU CONCERNING THE P.P_.QU~T FROM TIlE C1TY PLANNI~G
COMIVIISSION TO AMEND SECTION 36.1-25, MANY TOWINO COMPANIES IN
ROANOICE CITY ARE VERY CON~ ABOUT TI'IlS AMENDMENT AND
FEEL IT WILL EFFECT OUR TOWING, STORAGE AND REMOYAL Ol~
VEHICLES FROM THE CITY STREET8 AND PROPERTY. I WOULD LIKE TO
ASK TEAT THE ROANOKE CITY COUNCIL "TABLE" THIS MATTBR UNTIL
YOU CAN MEET ~ THE TOggiNG ADVISORY BOARD. THE PROPOSED
Alvl]END~ DOES NOT CLEARIFY MA.NY OF ~ SITUATIONS IMAT rl-lE
TOWINO COMPANIES WILL BE FACINO WITH VE"rlICLE STORAGE. 'rHB
TOWING COMP~ HAD NOT Bh-I~N NOTIFIED OF ~ AMh-'NDMA'NT AND
FEEL WE NEED MORE TIME TO WORK OUT THE RED TAPE.
WE WOULD ALSO ASK THAT THE CITY DELAY SENDING OUT TIiE
CONTRACT FOR ABANDONED VEHIC~ REMOVAL SO WE CAlq MAK~ IT
MORE ATTRACT~ FOR COMPANIES TO BID. TIlE WAY THE CONTRACT IS
WRrEI'EN NOW, I DON'T RELIEVE YOU WOULD HAVE ANY COMPANIES
INTERESTED IN PROVIDING THIS SSRVICE.
PLEASE CALL US 1? YOU ItAVE ANY QUESTIONS
THANI~ AGAIN
TOMMY WOOD 540-952-3663
WOOD'S TOWING AND RECOVERY
12/13/2881 13:18 5488531238 PLANNING PAGE 81/82
Roanoke Cily Department of Planning
Building and Development
Room 166. Municipal Building
215 Church ^venu~. $,W,
Roanoke, Virginia 240'11
(540) 863-1730 (Fax) 853-1230
Emoil: planning@ci.roar~oke.va.us
Fax to Mary Parker
12/13/01 12:07 pm.
2 pages total
Mary,
Subject:
Request from the City Planning Commission to
amend Section 36.1-25, Definitions, of the Zoning
Code of the City of Roanoke (1979), as amended, to
define a tow truck operation.
Attached is a letter from Tommy Wood, of Wood's Towing and Recovery, relative to the
request to refer the above matter back to the Planning Commission.
Thanks. Please give Evie a call at 2346 if questions.
I~lartha
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE amending and reordaining §36.1-25, Definitions, Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, by amending the definition of
a tow truck operation to facilitate in the proper classification and location of such uses and to
assist in code enforcement activities pertaining to such uses; and dispensing with the second
reading of the title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 36.1-25, Definitions, Chapter 36.1, Zoning, of the Code of the City of
Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows:
Sec. 36.1-25. Definitions.
***
Tow truck operation: an establishment engaged in the towing and storage,
for no more than ninety (90) business days, of damaged or inoperable vehicles.
A tow truck operation shall not include the salvaging, scrapping, dismantling,
demolition or sale of inoperable or abandoned motor vehicles, motor vehicle parts
or other scrap metals or materials.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
O-CA-towtmck
City Clerk.
RECEIVED
ml'llY CLERKS OFFICE
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@cilroanoke.va,us
'01 OEO 12 /~mber 17, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from the City Planning Commission to amend Section
36.1-25, Definitions, of the Zoning Code of the City of Roanoke
(1979), as amended, to define a tow truck operation.
Planning Commission Action:
On November 15, 2001, the Planning Commission held a public hearing on the
proposed amendment. By a vote of 7-0 (Messrs. Butler, Campbell, Chrisman, Dowe,
Hill, Manetta and Rife present), the Commission recommended approval of the
proposed amendment. No one spoke in favor of or in opposition to the request.
Background:
Tow truck operations are permitted in the City's LM, Light Manufacturing, and HM,
Heavy Manufacturing, Districts by special exception permit.
The existing definition of a tow truck operation is not effective in enforcing the code with
respect to salvaged inoperable motor vehicles. An amendment is needed to clarify the
definition of a tow truck operation and to assist the City in code enforcement activities
for salvaged, inoperable vehicles, which are unattractive and the subject of citizen
complaints. A recent zoning enforcement decision related to vehicle salvage by a tow
truck operation was overturned because the existing definition stated that a tow truck
operation was "an establishment exclusively engaged in the towing and storage for no
more than forty-five (45) business days, of damaged or inoperative vehicles." In
accordance with the court decision, existing tow truck operations that salvage vehicles
will be "grand-fathered" and may continue to exist, unless they are discontinued for a
period of two years.
The proposed amendment more clearly defines a tow truck operation as one engaged
in the towing and storage, for no more than 90 days, of damaged or inoperable
vehicles. The new amendment specifically provides that a tow truck operation shall not
include the salvaging, scrapping, dismantling, demolition or sale of inoperable or
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
abandoned vehicles, motor vehicle parts or other scrap metals or materials. Salvage
operations are specifically permitted by special exception permit in the HM district.
Ordinance and Names Committee met on August 7, 2001, to discuss the proposed
zoning amendment to clarify the definition of a tow truck operation. On October 18,
2001, the Committee recommended that the Planning Commission sponsor the
proposed amendment and schedule a public hearing. Subsequently, the Commission
authorized the filing of the amendment and the public hearing in order to promote the
public health, welfare and safety relative to this land use.
On November 29, 2001, (after the Planning Commission meeting), the City Attorney's
Office was contacted by Mr. David Williamson, representing Mr. Robert Young, a towing
operator. (Both Mr. Williamson and Mr. Young attended the Planning Commission
meeting on November 15, 2001, but did not speak.) He advised that if tow truck
operations lose their grand-fathered rights and are not able to sell salvaged vehicles,
that they will not operate in the City. In addition, he expressed a concern that more
than 90 days was needed by towing operators in order to obtain the title to vehicles that
are not claimed and sold. Mr. Williamson recommended that City staff consult further
with the City's Towing Advisory Board on the matter. City staff is following up on this
recommendation and hopefully, will be able to provide Council with additional
information at the public hearing.
Recommendation:
Planning Commission recommends that City Council approve the proposed
amendment to Section 36.1-25 of the zoning ordinance, as follows:
Tow truck operation: An establishment e~ engaged in the towing and storage,
for no more than~ ninety (90) business days, of damaged or ~
inoperable vehicles. A tow truck operation shall not include the salvaging, scrapping,
dismantlin.q, demolition or sale of inoperable or abandoned motor vehicles, motor
vehicle parts or other scrap metals or materials.
Respectfully submitted,
CC;
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a public hearing on Monday,
December 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider amendment of § 36.1-25, Definitions, of Chapter 36.1, Zoning, of the Code of the
City of Roanoke (1979), as amended, by amending the definition of tow truck operation to
facilitate in the proper classification and location of such uses and to assist in code
enforcement activities pertaining to such uses; and dispensing with the second reading of the
title of this ordinance.
Citizens of the City shall be given an opportunity to appear and be heard by the
Council on the subject of the proposed amendment.
Copies of the proposed amendment to be considered by City Council are available for
review in the Office of the City Clerk, Room 456, located in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Any questions about the
proposed amendment should be directed to the Department of Planning, Building and
Development (540) 853-1703.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday,
December 13, 2001.
GIVEN under my hand this 26thday of November
,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish twice in The Roanoke Times on Friday, November 30, 2001, and December 7, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
Room 456
Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\ORDINANC ES\n-amzoningt owtruck, wpd
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01803966 Tow Truck Operation
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. .
oS ~o ~ c~U 2b s~b ~id~e ~ ~ r emym~ a tn ~i aSnd o ~.f_~ lda}
s e ~-/~_~__~ ....... Notary Public
My commission expires ~' _~./~_C~__~__ -
PUBLISHED ON: 11/30 12/07
heen~fl~ on Mondey, Deoember
17, 2001, ~ 7:00 P.m., or ~
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Room 456, Io~ated In ~e. Noel
C. T~ylor Munlcil~d Bulldinl,
215 O~uroh Avenue, S.W.,
RommIw, Ylr~ni8 24011. Any
8mmldnwnt ihouM tm directed
to Uw D~mE~ment of Pkmnln~
Bulldln~ and Oev®1opm®nt
(54O) 853-1703.
If you ~r~ ~ pemcm w~h ~
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(853-2~41), before 12:00
13, 2001.
GIVEN under my trend ~ 2~th
d~y of November, 2001.
M~7 F. P~k~r, C~y C*m.
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TOTAL COST: 259.16
FILED ON: 12/14/01
Authorized ~{~
Signature
, Billing Services Representative
Martha F. Plank
11/27/2001
la'540-981-3415 ~1~ Nov. 27, 2001 G5:26 PM
The Roanoke Times
Acct: 8532541 Roan
Ph:
Name: ROANOKE CITY CLERK'S
5408532541 Class Rate:
ATT: MARY PARKER, CL
215 CHURCH AVE SW RM
ROANOKE VA 24011
Paytype BL Rate LE Legals
Source EM Class 10 Legals
Start 11/30/01 Days 2 Rate Is'.
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Credit Status: LM
Reply Request A
Rep: 37
E] TFN
2 Stop 12/7/01
Words ...... 236
Lines ....... 62
Depth ..... 62.00
Columns.. 1
Graphic .... 0
St Words. 4
E] Boxed Ad
Copy Line Tow Truck Operation
Sort String
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Product Co
E] Ad Killed
Comments
JStephanie
DC,RC,
Price 259.16
Discount 0.00
Commis 0.00
N et 259.16
St Tax 0.00
Fed Tax 0.00
Total 259.16
Payment 0.00
App Cr. 0.00
Balance 0,00
Tear Sheets
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TO WHOM IT MAY C~HCERN:
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180396
TO WHOM It MAY CONCERN: '01 0gl 26 /~9:34
The Roanoke City Planning Commission will hold a public hearing on Thursday,
November 15, 2001, at 1:30 p.m. or as soon as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S.W., to consider the following:
1. An ordinance amending Section 36.1-25, Definitions, of Chapter 36.1,
Zoning, of the Code of the City of Roanoke (197'9), as amended, to amend
the definition of tow truck operation.
2. Request from the Roanoke City Planning Commission to rezone a vacant
lot on Vinyard Avenue, N.E., identified as Official Tax Number 7040701
and containing 8.33 acres (more or less), from LM, Light Manufacturing
District to RM-1, Residential Multifamily, Low Density District.
A copy of said applications are available for review in the Department of
Planning Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on
the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning Building and Development at 853-1'/30 before
12:00 noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, October 30, 2001 and November 6, 2001
Please Bill to credit card on file and send affidavit of publication to:
Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #27-28-166
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35697-121701 authorizing the City Manager to
execute a deed providing for conveyance of City-owned property located at 4037 Vermont
Avenue, N. W,, and identified as Official Tax No. 2760603, upon certain terms and
conditions, to Paul L. Honaker, in accordance with a communication from the.City Manager
dated December 17, 2001; and dispensing with the second reading of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
City Clerk
MFP:mh
Attachment
pc:
Robert K. Bengtson, Director, Public Works
Philip C. Schirmer, City Engineer
N:\CKMHl~Agenda.01~December 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35697-121701.
AN ORDINANCE authorizing the City Manager to execute a [leed providing for the
conveyance of City-owned property located at 4037 Vermont Avenue, N.W., and identified as
Official Tax No. 2760603, upon certain terms and conditions, and dispensing with the second
reading of this ordinance.
WHEREAS, a public hearing was held on December 17, 2001, pursuant to §§15.2-
1800(B) and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on the proposed conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute, on behalf of the City of Roanoke, in form
approved by the City Attorney, the necessary documents conveying property commonly known
as 4037 Vermont Avenue, N.W., and identified as Official Tax No. 2760603, to Paul L.
Honaker, in accordance with the terms stated in the City Manager's letter to this Council dated
December 17, 2001.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:\0RDINANCES\0~Donation Honaker-Vermont Ave. wpd
Office of the City Manager
December 17, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Conveyance of City Property to Paul
Honaker
The City acquired a lot located on Vermont Avenue, NW, Tax Map Number 2760603, to
construct a drainage ditch to protect adjacent properties from stormwater runoff. A drawing of
the lot is provided in Attachment #1 and a photo showing the installed ditch is provided in
Attachment #2. One of the adjacent property owners, Mr. Paul L. Honaker, has agreed to accept
the lot with the drainage ditch, relieving the City of the responsibility of maintaining it and
returning it to the tax base. The other adjacent property owner, Ms. Vera A. Stuart, has signed a
letter that indicates that she is not interested in owning the lot, or a portion of it (letter is
attachment #3). The lot is of no benefit to the City and may be declared surplus and conveyed to
Mr. Honaker for no consideration, retaining appropriate easements or rights-of-way to maintain
the drainage ditch.
Recommended Actions:
Following a public hearing on the disposition of surplus property, authorize the City Manager to
execute the appropriate documents to convey the property to Mr. Paul L. Honaker, such
documents to be approved as to form by the City Attorney.
iJallelle L. Durocram
City Manager
DLB/MPC/nra
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
#CM01-00262
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Office of the City Engineer
Ms. Vera A. Stuart
4030 Vermont Avenue, N.W.
Roanoke, Virginia 24017
Dear Ms. Stuart:
September 4, 2001
RECEIVED
8EP 1 0 ~01
ENGINEERING DEPT.
As you are aware, the City of Roanoke is installing a concrete drainage swale in the vacant
lot adjacent to your property and a curb in front of your house in order to help reduce the
damage from stormwater runoff to your property and that of your neighbor's, Mr. Paul
Honaker.
The City of Roanoke currently owns the vacant lot adjacent to your property and we are
considering deeding it to Mr. Honaker to save the City the expense of maintaining the lot.
We want to be certain, however, that you are not interested in owning the half of the lot that
is closest to your property line. Our inspector, Mr. B.C. White, told me that he spoke with
you a few weeks ago and that you told him that you are not interested in having additional
property, as it would mean extra maintenance work for you.
If you approve of us deeding the lot to Mr. Honaker, your neighbor, please sign this letter
and return it to me in the enclosed self-addressed stamped envelope. If you would like me
to meet with you to discuss this further, please contact me at 853-1101 and I will be happy
to come and talk with you.
Thank you for your cooperation. We believe this project will improve the appearance of the
street in front of your house. Please feel free to contact me if you have any questions.
Sincerely,
Maureen Castem, P.E.
Project Manager
MPC/bls
Enclosure
I, Vera A. Stuart, am not interested in acquiring a portion of the vacant lot adjacent to my
home at 4030 Vermont Avenue, N.W., and have no objection to the City of Roanoke
deeding it entirely to my neighbor, Mr. Honaker.
Signed: Vera A-.~~'~ Date
215 Church Avenue, S.W. Room 350 Roanoke, Virginia 24011 (540) 853-2731 FAX (540) 853-1364
RECEIVED
CITY CLERKS OFF)CE
Office of the City Manager
'01 NOV 14 A9:55
November 19, 2001
Honorable Ralph K. smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., CounCil Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Conveyance of City
Property to Paul Honaker
Tax Map No. 2760603
Pursuant to the requirements of the Virginia Code, the City of Roanoke.is
required to hold a public hearing on the proposed conveyance or vacafion,*of
property rights. This is to request that a public hearing be advertised on the
above matter for Council's regular meeting to be held on Monday, December 17,
2001. A full report will be included in the December 3, 2001, agenda material for
your consideration.
Respectfully submitted,
City Manager
DLB/MPC/n~
C:
MarY F. Parker, city Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Maureen Castem, Project Manager
Room 364 Munlcll:X31Sout'n 215 Churc~ Avenue. S.W. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
Cl~:www. ci. roano ke.vo.us
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey City-owned property, identified as Official Tax Map
No. 2760603, commonly known as 4037 Vermont Avenue, N.W., on which a drainage ditch is
constructed to protect adjacent properties from stormwater runoff, retaining appropriate easements
or rights-of-way to maintain the drainage ditch, to adjacent property owner, Paul L. Honaker, thereby
relieving the City of Roanoke of the cost of maintaining the property and returning same to the tax
base.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, December 17, 2001,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of
the City Clerk for the City of Roanoke at (540) 853-2541.
All parties in interest may appear on the above date and be heard on the question.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at 853-2541 before 12:00 noon on Thursday, December 13,2001.
GIVEN under my hand this 26thday of November , 200____~1
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, December 9, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
N:\CAS H~NOTICE\N- Honaker property 1 I-21-01 .wpd
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01803971 Paul Honaker
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed b~fore me this 7;~ d~
of ' ~--~----~
D?~b~/~~i~ss my hand and official
My commission expires ....
PUBLISHED ON: 12/09
TOTAL COST: 150.06
FILED ON: 12/14/01
Si gna t u r e: ___~______]J____~__ __
No. ~ ,."'780603, commonly
4037 Vem~nt Ave-
a~e ea~ments or
owner, Paul L.
~.
· t 8~3.254.1 be~o~ /2."00
Billing Services Representative
Martha F, Plank
11/2712001
Acer' 8532541 Roan
Ph:
5408532541 Class Rate:
ATT: MARY PARKER, CL
215 CHURCH AVE SWRM
'~'540-981-3415
~1~ Nov. 27, 2001
The Roanoke Times
Name: ROANOKE CITY CLERK'S
Disp Rate:
Credit Status: LM
ROANOKE VA 24011
Paytype BL Rate LE Legals
Source EM Class 10 Legals
Start 12/9/01 Days 1 Rate Is,'
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Copy Line Paul Honaker
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IStephanie
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Depth .....
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DC, RC,
Reply Request A
Rep: 37
F1 TFN
1 Stop 12/9/01
234 Price
81 Discount
61.oo Commis 1 Net
0 St Tax
4 Fed Tax
Total
Payment
App Cr.
Balance
Tear Sheets
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Reason for Discount
150, 08
0.00
0.00
150.08
0.00
0.00
150.06
0.00
0.00
0.00
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18O397
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
December 19, 2001
File #122-166-221-373
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35698-121701 authorizing the City Manager to
execute a lease agreement between the City of Roanoke and Carillon Medical Center for
the lease of a minimum of 200 and a maximum of 300 parking spaces at Victory Stadium,
at a rate of $8.00 per parking space, for a two year period commencing January 1,2002,
as more particularly set forth in a communication from the City Manager dated
December 17, 2001; and dispensing with the second reading of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Parker, CMC
City Clerk
MFP:mh
Attachment
pc: Gregory H. Sharp, Director, Security Services and Chief of Police, Carillon Health
System, P. O. Box 13367, Roanoke, Virginia 24033-3367
James D. Grisso, Director of Finance
James M. Evans, Director, Civic Facilities
Glenn A. Asher, Officer, Risk Management
Wanda B. Reed, Acting Director, Parks and Recreation
Deborah J. Moses, Parking Coordinator, Economic Development
H:kAgenda.01~)ecember 17, 2001 corresp.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of December, 2001.
No. 35698-121701.
AN ORDINANCE.authorizing the City Manager to execute a lease agreement
between the City of Roanoke and Carilion Medical Center for the lease of parking spaces at
Victory Stadium, and dispensing with the second reading of this ordinance.
WHEREAS, a public hearing was held on December 17, 2001,. pursuant to §§ 15.2-
1800(B) and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties
in interest and citizens were afforded an opportunity to be heard on the proposed conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and City Clerk are authorized to execute and fittest,
respectively, in form approved by the City Attorney, a lease agreement with Carilion Medical
Center for the lease of a minimum of 200 and a maximum of 300 parking spaces at Victory
Stadium per month, at a rate of $8.00 per parking space, for a two year period beginning
January 1,200.2, as more particularly set forth in the City Manager's letter to Council dated
December 17, 2001.
2. Pursuant to the provisions of-Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:\O-Carilion and City Parking 121701.wpd
Office of the City Manager
December 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Carilion Medical Center's use of
Victory Stadium parking lot
Background:
Carilion Medical Center, an affiliate of Carilion Health System, plans to construct a new
addition to the Medical Center as well as construct a new 1,000 occupancy parking
facility. This construction will create a temporary shortage of parking spaces for staff,
physicians, residents, patients and visitors at the Medical Center.
Construction projects are scheduled to begin in January 2002. Carilion has requested
to lease parking at Victory Stadium for employees who will be displaced by the
construction projects. A minimum of 200 and a maximum of 300 parking spaces are
requested for an initial period of up to two years, subject thereafter to a monthly renewal
by mutual agreement of the parties.
Considerations:
The City has unused parking space available at Victory Stadium, which is located on
property adjacent to the footbridge connecting Wiley Drive to the grounds of Victory
Stadium.
A Lease Agreement, similar to form to Attachment 1, will be drawn up to be effective
January 1, 2002. It will contain the conditions described in the paragraph below.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke.va,us
The Honorable Mayor and Members of Council
December 17, 2001
Page 2
The Agreement will specify that Carilion Medical Center has exclusive right to the use of
the Leased Property on business days (Monday-Friday) and during business hours
(6:00am-5:00pm) for a term of up to two years. The lease may be extended on a
month-to-month basis upon mutual agreement between the City and Carilion Medical
Center. The Medical Center shall pay to the City $8.00 per month per space or a
minimum of sixteen hundred dollars ($1,600.00) per month for 200 parking spaces. If
additional spaces are required, the monthly rental rate will be increased proportionately.
A minimum of $38,400.00 in estimated revenue collected from the Lease Agreement will
be deposited in Parks and Recreation Recovered Cost Account 001-620-7110-8076 to
be utilized for improvements to Parks and Recreation programs. The Medical Center will
be responsible for maintenance of the leased property including improvements to the
lot. The Medical Center will also provide security for the leased property and carry the
appropriate amount of insurance during the lease period.
Recommended Action:
Following the public hearing, authorize the City Manager to execute an Agreement in
substantially the same form as herein attached, and approved as to form by the City
Attorney between the City and Carilion Medical Center for a period of two years with
monthly renewal options thereafter, and to take such further action as reasonably
necessary to implement and administer such Agreement.
Respectfully submitted,
Darlene L. ~
City Manager
DLB:kj
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
James Evans, Director of Civic Facilities
Glenn Asher, Officer of Risk Management
Wanda B. Reed, Acting Director of Parks and Recreation
Deborah J. Moses, Parking Coordinator of Economic Development
#CM01-00283
LEASE AGREEMENT
This LEASE AGREEMENT is entered into this __ day of ,2001, by and
between the CITY OF ROANOKE, VIRGINIA a municipal corporation organized under the laws
of the Commonwealth of Virginia ("the City" or "the Lessor") and CARILLON MEDICAL
CENTER, a Virginia corporation ("the Medical Center"),
WHEREAS, construction ora new addition to the Medical Center as well as construction of
a new 1,000 occupancy parking facility has created a temporary shortage of parking spaces for staff,
physicians, residents, patients and visitors at the Medical Center; and
WHEREAS, the City has parking space available at Victory Stadium, which is located on
property adjacent to the Medical Center; and
WHEREAS, it is the intention of both parties for the City to lease the available parking
spaces at Victory Stadium to the Medical Center.
NOW FOR AND IN CONSIDERATION of the mutual entry into this lease by the parties
hereto and for the consideration set out herein, the City and the Medical Center agree as follows:
1. Lease. The City hereby leases to the Medical Center and the Medical Center hereby
leases fi.om the City, a minimum of 200 parking spaces and a maximum of 300 parking spaces in the
Victory Stadium parking lot adjacent to the footbridge connecting Wiley Drive to the grounds of
Victory Stadium ("the Leased Property"), as more particularly identified in Exhibit A attached hereto
and incorporated by reference herein. Medical Center acknowledges and agrees that the Leased
Property is leased "as is" and that City shall have no responsibility or liability for maintenance of the
Leased Property, including, without limitation, snow removal, gravel replacement, or drainage of
surface water, provided, however, that City shall be responsible for maintenance of the Leased
Property for any period that it preempts the use of the Leased Property pursuant to Paragraph 3 and
for any maintenance or cleaning required as a result or consequence of such preemption.
2. Term. This Lease shall be for a term of two (2) years commencing at 12:01 a.m. on
,. and terminating at 11:59 p.m. .,
At the termination of the initial two (2) year period, this Lease may be extended on a month-to-
month basis by mutual agreement of both parties subject to the same terms as the initial period.
3. Use of Leased Property. The Premises are leased to be used and occupied by Medical
Center, its agents and employees, for use as a parking lot, and for such other purposes and uses the
parties may otherwise mutually agree in writing. Lessee shall not use the Premises for any unlawful
or offensive business purpose or so as to constitute a nuisance.
The Medical Center shall have the exclusive right to use the Leased Property each day from
Monday to Friday between the hours of 6:00am and 5:00pm and the Medical Center shall have the
right to use the Leased Property at other times, provided, however, that all uses of the Leased
Property by the Medical Center shall be subject to the right of the City to preempt such use when
special events are scheduled in Victory Stadium by giving the Medical Center 72 hours written
notice of such preemption. In the event City preempts Medical Center's exclusive or other use of
the Leased Property, all costs and expenses of required alternative parking arrangements shall be
borne by the Medical Center.
4. Rent. The Medical Center shall pay to the City EIGHT DOLLARS ($8.00) per
parking space per month as rent for the Leased Property. The rent shall be due in advance and
payable on the first day of each month during the term of this Lease Agreement. Medical Center shall
notify City prior to the first of each month how many parking spaces it will need in that month. For
each day in a month that the City preempts the Medical Center's use of the Leased Property pursuant
to Paragraph 3 above, the rent that month will be reduced by $40.00.
2
5. Medical Center's Responsibilities.
(a) The Medical Center shall arrange for its security officers to patrol the Leased Property
as part of their regular duties during the hours when the Leased Property is being used for Medical
Center parking; provided, however, that the Medical Center assumes no responsibility for patrolling
or securing the Leased Property when it is being used by the City or others for special events, and
further that the Medical Center assumes no responsibility for patrolling Victory Stadium, the Leased
Property or any other property that is not being used or is not in use as a Medical Center parking
area. Medical Center agrees that at no time does the City have any responsibility for securing or
patrolling the Leased Property during those times that it is being used by the Medical Center pursuant
to this Lease Agreement.
(b) The Medical Center shall keep the Leased Property mowed and clear of trash.
(c) The Medical Center shall reimburse the City for the cost of installing signs to identify
the Leased Property.
(d) The Medical Center shall be responsible for any applicable leasehold taxes or other
levies or charges on the Leased Property.
(e) The Medical Center shall not install any signage or fixtures on the Leased Property
without the written consent of the City.
(f) The Medical Center agrees to comply with and be bound by all applicable rules and
regulations pertaining to Victory Stadium and its parking area.
6. Insurance and Indemnification.
(a) The Medical Center shall name the City, its employees, agents, representatives and
volunteers as additional insureds on said policy. The Medical Center shall provide the City's Risk
Manager with a copy of the insurance certificate prior to commencement of this lease and at each
3
renewal and whenever said insurance is canceled or materially altered, and the Medical Center's
insurer shall furnish the additional insured endorsements to the City within 30 days of
commencement of the Lease Agreement.
(b) The Medical Center agrees to pay and to protect, indemnify and save harmless the
City, its officers, agents, and employees from and against any and all liabilities, damages, costs,
expenses, causes of action, suits, claims, demands, or judgments ofanynature whatsoever, including,
without limitation, reasonable attomey's fees, arising from injury to or death of persons or damages
to property resulting from the Medical Center, its members, clients, employees and agents's leasing
of or use in any way of the Leased Property. The Medical Center agrees that it will secure, maintain,
pay for and keep in force, until the expiration of this lease, commercial general liability insurance
written on an occurrence basis of no less than $1,000,000 (one million dollars).
(c) The City shall have no liability of responsibility of any type to Medical Center or its
employees, officers, or agents for any failure to provide parking spaces under this Lease Agreement
that may be due to causes beyond Lessor's control, including, but not limited to, accidents, acts of
God, weather, failure of equipment, strikes, lockouts, damage to the parking facility, or any orders
or regulations of any federal, state, or local government body.
7. Signs. The City shall install, at the Medical Center's expense, appropriate signage
to identify the Leased Property.
8. Termination.
(h) Either party may terminate this Lease Agreement without cause by giving the other
party sixty (60) days written notice of termination during the initial term of the Lease Agreement and
two weeks for any renewal term.
4
(b) If a party defaults in its obligations under this Lease Agreement, the other party may
terminate the Lease Agreement if the defaulting party has failed to correct such default within 30
days after receiving written notice of the default.
9. Right of Entry_. The City and its agents shall be entitled to enter upon the Leased
Property at any reasonable time for any reasonable purpose.
10. Complete Understanding. This Lease Agreements represents the complete
understanding between the parties hereto as to the subject matter hereof and supersedes all prior
statements or agreements.
11. Notices. Any notice required by this Lease Agreement shall be delivered personally
or by first class registered mail and shall be effective notice upon actual receipt. Any notice required
by this Lease Agreement to be given to the Medical Center shall be delivered to:
Mr. Greg Sharp
Security Services
Carilion Health System
P. O. Box 13367
Roanoke, VA 24033
Any notice required by this Lease to be given to the City shall be delivered to:
Wanda B. Reed
Acting Director
Department of Parks and Recreation
City of Roanoke
210 Reserve Avenue, SW
Roanoke, VA 24016
12. Assignment. This Lease Agreement shall not be assigned or subleased by the Medical
Center. The City may assign or sublease this Lease Agreement with the consent of the Medical
Center, which consent shall not be unreasonably withheld.
13. Amendment. This Lease Agreement shall be amended only with the written
agreement of both parties.
5
14.
as follows:
(a)
Non-discrimination. During the performance of this Agreement, the Lessee agrees
The Lessee will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by
state law relating to discrimination in employment, except where there is a bona fide occupational
qualification reasonably necessary to the normal operation of the Lessee. The Lessee agrees to post
in conspicuous places, available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination clause.
(b) The Lessee, in all solicitations or advertisements for employees placed by or on behalf
of the Lessee, will state that such Lessee is an equal oppommity employer.
(c) Notices, advertisement and solicitations placed in accordance with federal law, rule
or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.
(d) The Lessee will include the provisions of the foregoing subsections 15(a), (b) and (c)
in every contract or purchase order of over ten thousand dollars and no cents ($10,000.00), so that
the provisions will be binding upon each contractor or vendor.
IN WITNESS WHEREOF, each party hereto has executed this Lease by its duly authorized
representatives, on the day and year first above written.
CARILION MEDICAL CENTER
Attest:
By
Shirley H. Carter
Corporate Secretary
By
Charles Law
Its Vice President
6
Attest:
THE CITY OF ROANOKE
By
Mary F. Parker
City Clerk
By
Darlene L. Burcham
City Manager
Approved as to Form:
Approved as to Execution:
Assistant City Attorney
Assistant City Attorney
Authorized by Ordinance No.
7
i',ITY CL£RKS OFFICE
Office of the City Manager
'01 NOV 29 ~8 ::33
December 3, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor .
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Carillon Medical Center's use of
Victory Stadium parking lot
Background:
Carillon Medical Center, an affiliate of Carillon Health System, plans to construct a new
addition to the Medical Center as well as construct a new 1,000 occupancy parking
facility. This construction will create a temporary shortage of parking spaces for staff,
physicians, residents, patients and visitors at the Medical Center.
Construction projects are scheduled to begin in January 2002. Carillon has requested
to lease parking at Victory Stadium for employees who will be displaced by the
construction projects. A minimum of 200 and a maximum of 300 parking spaces are
requested for an initial period of up to two years, subject thereafter to a monthly renewal
by mutual agreement of the parties.
Considerations:
The City has unused parking space available at Victory Stadium, which is located on
property adjacent to the footbridge connecting Wiley Drive to the grounds of Victory
Stadium, identified in Attachment 1.
A Lease Agreement will be drawn up to be effective January 1, 2002. It will contain
provisions as described in the paragraph below.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci. roanoke.va.us
The Honorable Mayor and Members of Council
December 3, 2001
Page 2
The Agreement will specify that Carillon Medical Center has exclusive right to the use of
the Leased Property on business days (Monday-Friday) and during business hours
(6:00am-6:00pm) for a term of up to two years. The lease may be extended on a
month-to-month basis upon mutual agreement between the City and Carillon Medical
Center. The Medical Center shall pay to the City $8.00 per month per space or a
minimum of sixteen hundred dollars ($1,600.00) per month for 200 parking spaces. If
additional spaces are required, the monthly rental rate will be increased proportionately.
A minimum of $38,400.00 in estimated revenue collected from the Lease Agreement will
be deposited in Parks and Recreation Recovered Cost Account 001'-620-7110-8005 to
be utilized for improvements to Parks and Recreation programs. The Medical Center will
be responsible for maintenance of the leased property including improvements to the
lot. The Medical Center will also provide security for the leased property and carry the
appropriate amount of insurance dudng the lease period.
Recommended Action:
Authorize a public hearing for December 17, 2001 for the leased property.
Respectfully submitted,
City Manager
DLB:kj
'Attachments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
James Evans, Director of Civic Facilities
Glenn Asher, Officer of Risk Management
Wanda B. Reed, Acting Director of Parks and Recreation
Deborah J. Moses, Parking Coordinator of Economic Development
#CM01-00260
OOC
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease to Carilion Medical Center a portion of City-
owned property located at Victory Stadium, to provide up to a maximum of 300 parking
spaces, for employees of Carilion who will be displaced during Carilion's construction of a
new parking facility. The. initial term of the lease will be for a period of two years and
thereafter on a month-to-month basis until the construction is complete.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on Monday,
December 17, 2001, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Further
information is available from the Office of the City Clerk for the City of Roanoke at (540)
853-2541. ~
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday,
December 13,2001.
GIVEN under my hand this __
day of ,2001.
Mary F. Parker, City Clerk
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, December 9, 2001.
H:\NOTICES\Carilion Parking 12-17-01.wpd
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01810192
Carilion parking
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed ~before me this ! day
of
Dece~m~e/~/~W~ness my hand and
o ~l
s ea~_~_._~~..~~ ~ ~ , Notary Public
y commission expires ....
PUBLISHED ON: 12/09
TOTAL COST: 140.22
FILED ON: 12/14/01
ion's oommJ~tk)n of a n~w
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amended, notice 18 hereby
pubk hewhi on the d)ove
hue, $.W., Roan4~m, ~
2.402.2. Fi.N~h~ Informa~)n Ii
City Cl.rk f~. the Ctt~ of
Rolno~l it (~10) 8&~-2542.
at (540) 853-2541, 'before
12:00 noon on Thurlday,
I~ry F, Pmtm*,
(1810/92)
Authorized
Signature:
, Billing Services Representative
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
December 5, 2001
File #-24-27-28-51-122-166-221
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
PUrsuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, the following matters will be advertised for public
hearing on Monday, December 17, 2001, at 7:00 p.m., in the City Council Chamber,.fourth
floor, Noel C. Taylor Municipal Building:
(1)
Request of Vaughn & Jamison, LLC, to rezone three tracts of
land located at the intersection of Route 419 and Keagy Road,
S. W., identified as Official.Tax Nos. 5130119, 5130121 and
5130122 containing 1.117 acre and 2.948 acres, from RS-l,
Residential Single-Family District, to CN, Neighborhood
Commercial District, and RPUD, Residential Planned Unit
Development District, subject to Certain conditions proffered by
the petitioner.
(2)
Proposed amendment of Section 36.1-25, Definitions, Chapter
36.1, Zoning, Code of the City of Roanoke (1979), as
amended, to amend the definition of tow truck operation to
facilitate in the proper classification and location of such uses
and to assist in code enforcement activities pertaining to such
uses,
(3)
Proposal of the City of Roanoke to convey City-owned property
identified as Official Tax No. 2760603, commonly known as
4037 Vermont Avenue, N. VV., on which a drainage ditch is
constructed to protect adjacent properties from stormwater
runoff, retaining appropriate easements or right-of-ways to
maintain the drainage ditch, to the adjacent property owner,
Paul L. Honaker, thereby relieving the City of Roanoke of the
cost of maintaining the property and returning same to the tax
base.
The Honorable MaYor and Members
of the Roanoke City Council
December 5, 2001
Page 2
(4)
Proposal of the City of Roanoke to lease a portion of
City-owned laroperty located at Victory Stadium to Carillon
Medical Center, to provide up to a maximum of 300 parking
spaces.
Copy of the City Planning Commission reports will be forwarded upon receipt.
With kindest personal regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
D. Kent Chrisman, Chair, City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
William M. Hackworth, City Attorney, transmitted electronically by e-mail
Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
Martha P. Franklin, Secretary, City Planning Commission
,,~teplyn D. Dorsey, Zoning Administrator
hanie M. Moon, Deputy City Clerk
Cindy M. Ayers, Executive Secretary, City Manager's Office, transmitted
electronically by e-mail
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
December 19, 2001
File #66-178
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 17, 2001, Mr. Chris Craft, 1501 East Gate Avenue, N. E., called attention to a
dangerous curve in the vicinity of King Street, N. E., adjacent to the Parkway Wesleyan
Church. He also referred to the corner of 20th Street and Orange Avenue and advised that
the business establishment at that location has requested an adjustment to the location of
the median to enable vehicles traveling Route 460 in the direction of the City of Salem to
have access to its parking lot. He requested that the matters be referred to the City
Manager for investigation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Chris Craft, 1501 East Gate Avenue, N. E., Roanoke, Virginia 24012
H:X, Agenda.01~December 17, 2001 corrcsp.wpd