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Home My WebLink AboutCouncil Actions 12-03-01 WHITE 35675-120301 R O,4NOKE CITY CO UNCIL R E G UL,4R SESSION DECEMBER 3, 2001 12:15 P. M. CITY COUNCIL CH,4MBER ,4 GENDA FOR THE COUNCIL Call to Order--Roll Call. (All present) A communication from the Honorable Ralph K. Smith, Mayor, requesting a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-371 I(A)(1), Code of Virginia (1950), as amended. (Approved 7-0) File #110-132 A communication from Council Member C. Nelson Harris, Chair, City Council's Personnel Committee, requesting that Council meet in Closed Meeting to discuss appointment of a new Director of Finance, pursuant to Section 2.2-371 I(A)(1), Code of Virginia (1950), as amended. (Approved 7-0) File #1-110-132 THE MEETING WAS DECLARED IN RECESS AT 12:17 P.M. TO BE RECONVENED AT 12:20 P.M. IN THE EMERGENCY OPERATIONS CENTER CONFERENCE ROOM, ROOM 159, FOR A MEETING OF CITY COUNCIL/THE ROANOKE CITY SCHOOL BOARD/AND AREA LEGISLATORS. AT 1:35 P.M., THE MEETING WAS DECLARED IN RECESS TO BE RECONVENED IN CLOSED SESSION AT 1:45 P.M., IN THE CITY COUNCIL'S CONFERENCE ROOM. 2 ROANOKE CITY CO UNCIL REGULAR SESSION DECEMBER 3, 2001 2:00 P.M. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order--Roll Call. (All present) The Invocation was delivered by The Reverend Kevin S. Smith, Pastor, Washington Heights Grace Brethren Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, December 6, 2001, at 7:00 p.m., and Saturday, December 8, 2001, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE NOW PROVIDES THE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541 TO OBTAIN AN APPLICATION. 4 2. PRESENTATIONS AND ACKNOWLEDGMENTS: Proclamation declaring Monday, December 3,2001 as Wendy's High School Heisman Day. File #3-467 e CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the Joint Audit Committee meeting of the Roanoke City Council and the Roanoke City School Board held on Wednesday, November 14, 2001. RECOMMENDED ACTION: Receive and file. File #300-467 C-2 A communication from the City Manager recommending that a public hearing be advertised for Monday, December 17,2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in connection with a lease agreement with Carilion Medical Center for parking space at Victory Stadium. RECOMMENDED ACTION: Concur in request. File #20-221 C-3 Qualification of the following persons: Henry Scholz and Stark H. Jones as members of the Roanoke Neighborhood Partnership Steering Committee for terms ending November 30, 2004; 5 William L. Bova as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2005; and Courtney A. Penn as a member of the Advisory Board of Human Development for a term ending November 30, 2005, and as a member of the Roanoke Arts Commission to fill the unexpired term of Sherlie Doherty, resigned, ending June 30, 2003. RECOMMENDED ACTION: Receive and file. File #15-72-110-207-230-488 REGULAR AGENDA 4. PUBLIC HEARINGS: go Public hearing with regard to issuance of $12 million of Qualified Redevelopment Bonds in connection with the South Jefferson Redevelopment Area, also known as the Riverside Centre for Research and Technology. James D. Grisso, Director of Finance; and Darlene L. Burcham, City Manager. Adopted Resolution No. 35675-120301. (7-0) File #53-540 5. PETITIONS AND COMMUNICATIONS: ao Request of Keith Farmer, Director, Straight Street, to discuss a zoning issue. Received and filed. File #51-66 b. Update on the 2001 United Way of Roanoke Valley Campaign. Frank R. Rogan, President/CEO. Mr. Rogan was not present. 6. REPORTS OF CITY OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: A communication recommending acceptance of the bid submitted by Innovative Arena Products, Inc., for purchase and installation of an ice floor covering at the Roanoke Civic Center, in the amount of $100,966.00; and that all other bids received by the City be rejected. Adopted Resolution No. 35676-120301. (7-0) File #192-472 o A communication recommending acceptance of the bid submitted by H. & S. Construction Co., in connection with Phase VI - New Concrete Sidewalks, Entrances and Curb on various streets within the City, in the amount of $719,775.00; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 35677-120301 and Ordinance No. 35678-120301. (7-0) File #57-60 A communication recommending acceptance of the bid submitted by Breakell, Inc., for construction of an elevated walkway in front of Warehouse Row between First Street and Second Street, S. W., in the amount of $645,969.00; execution of an agreement with American Electric Power to provide appropriate street lights and associated electrical work for Phase V of the Railside Linear Walk Project, in an amount not to exceed $200,000.00; and transfer and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 35679-120301, and Ordinance Nos. 35680-120301 and 35681-120301. (7-0) File #46-392-514 7 A communication with regard to rejection of bids received for telephone system. Adopted Resolution No. 35682-120301. (7-0) File #383 b. DIRECTOR OF FINANCE: Financial Report for the month of October 2001. Received and filed. File #1-10 A report transmitting the Comprehensive Annual Financial Report for the City of Roanoke and the City of Roanoke Pension Plan for the year ended June 30, 2001. Received and filed. File #1-10 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9.INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: A resolution recognizing Edward T. Burton as the 2001 Citizen of the Year. Adopted Resolution No. 35683-120301. (7-0) File #80-496 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. 8 Council Member Bestpitch clarified that under the newly adopted agenda format for streamlining City Council meetings, any person may address Council under the Petitions and Communications section of the agenda, provided that the request is sponsored by two Members of Council or the City Manager, or citizens may appear under Hearing of Citizens at the end of the Council meeting. File #132 Vice-Mayor Carder addressed confusion in the community with regard to the Red Cross and the United Way in distributing funds. File #132-167 Council Member Hudson spoke against streamlining Council meetings. File #132 the new procedure for bo Vacancies on various authorities, boards, commissions and committees appointed by Council. 11. CITY MANAGER COMMENTS: The City Manager encouraged citizens to contribute to local United Way agencies. She called attention to publications that will be available in the near future for the citizens of Roanoke; i.e.: the Municipal Calendar and the Citizens' Magazine. File #104 12. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Ms. Brenda Hale, 3595 Parkwood Drive, S. W., called attention to concerns by members of the Roanoke Chapter of the NAACP involving freedom of speech relative to Ordinance No. 35602-101801 with regard to streamlining City Council agenda items. File #66-132 Mr. Duane Howard, 508 Walnut Avenue, S. W., also expressed concern in regard to Ordinance No. 35602-101801 relative to freedom of speech, and the right of citizens to view the entire City Council meeting on RVTV - Channel 3. File #66-132 The meeting was declared in recess for two Closed Sessions. Council Member White left the meeting prior to the Closed Sessions. CERTIFICATION OF CLOSED SESSION. (6-0) Reappointed Kermit E. Hale and Benjamin S. Motley as members of the Board of Zoning Appeals for terms ending December 31, 2004, and appointed Philip H. Lemon as a member of the Board of Zoning Appeals to fill the unexpired term of J. Clayton Grogan, ending December 31, 2003. File #15-51-110 Appointed Cheri W. Hartman as a member of the Advisory Board of Human Development for a term ending November 30, 2005. File #15-72-110 Appointed Jamaal Jackson as a member of the Youth Services Citizen Board to fill the unexpired term of Sara Lee, ending May 31, 2002. File #15-110-304 At 3:55 p.m., the meeting was declared in recess for a tour of the Williamson Road area. Following the tour, the Council meeting was adjourned at 4:55 p.m. l0 RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 December 3, 2001 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on various aUthorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Mayor RKS:sm H:~Agencla.Ol\Closed Session on Vacancies.wpd RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 December 3, 2001 Council Members: William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt The Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Pursuant to Section 2.1-344 (A) (1), Code of Virginia, (1950), as amended, I am requesting that Council convene in a Closed Session to discuss the appointment of a new Director of Finance, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. With kindest regards, I am Sincerely, C. Nelson Harris, Chair Personnel Committee CNH:sm WHEREAS, Brian Daniel Doherty was born on October 26, 1983, at Carilion · Community Hospital to Daniel and Pat Doherty; and WHEREAS, Brian attended Preston Park Elementary School, Oakland Elementary School and is presently a senior at Roanoke Catholic School; and WHEREAS, WHEREAS, Brian has achieved the distinguished honor of being one of102 students to receive the 2001 State Wendy's High School Heisman Award and will compete in the national rounds of competition where 12 students will be chosen from six Heisman geographic regions to participate in the Wendy's High School Heisman Award ceremonies in New York City on December 7-10, 2001; and since 1994, Wendy's International, in partnership with the National Association of Secondary School Principals OVASSP) and the Downtown Athletic Club (DAC) of New York City - home of the Heisman Memorial Trophy since 1935, honor high school seniors who best exemplify the designation of top scholar-citizen-athlete; and WHEREAS, Brian's outstanding performance on the field~court, exemplary honors in the classroom and honorable activities in his community have distinguished him as top male athlete in Virginia; and WHEREAS, Brian has excelled in the areas of cross country, track and field, soccer, All-District, All-State, MYP, National Honor Society President, Student Council Vice-President, a volunteer at the Homeless Women's Shelter, Peer Counselor, United Way Database Coordinator, and tutor; he has received numerous awards including President's Education Award 1997, Soccer National State Games, ~ U National Age Group Championship, and Vice-President of Production, Junior Achievement. NOW, THEREFORE, I, Ralph I~ Smith, Mayor of the City of Roanoke, Virginia, in recognition of continued academic and atMetic excellence and an outstanding level of social commitment, do hereby proclaim Monday, December 3, 2001, throughout this great All-America City, as BRIAN DANIEL DOHERTY- WENDY'S HIGH SCHOOL HEISMAN WINNER DA Ir. Given under our hands and the Seal of the City of Roanoke this third day of December in the year two thousand and one. ATTEST: Mary F. Parker City Clerk Ralph I~ Smith Mayor MINUTES OF JOINT ROANOKE CITY COUNCIL AUDIT COMMITTEE & ROANOKE CITY SCHOOL BOARD AUDIT COMMITTEE November 14, 2001 1. CALL TO ORDER: The meeting of the Roanoke City School Board Audit Committee was called to order at 6:05 p.m., on November 14, 2001, with Chairman, Ruth C. Willson, presiding. The meeting of the Roanoke City Audit Committee was called to order at 6:08 p.m., on November 14, 2001, with Chairman, William White, Sr., presiding. · The roll for the School Board Audit Committee was called by Mrs. Lee · The roll for the City Audit Committee was called by Mrs. Powers Roanoke City Audit Committee Members Present: William White, Sr., Chairman Mayor Ralph K. Smith Linda F. Wyatt School Board Audit Committee Members Present: Ruth C. Willson, Chairman Charles W. Day Marsha W. Ellison Gloria P. Manns Melinda J. Payne Others Present: William D. Bestpitch, Council Member Drew Harmon, Municipal Auditor George C. Snead, Jr., Assistant City Manager for Operations Rolanda Johnson, Assistant City Manager for Community Development William M. Hackworth, City Attorney Elizabeth Dillon, Assistant City Attorney Dr. E. Wayne Harris, Superintendent Roanoke City Public Schools Todd Jackson, Roanoke Times Joe Dashiell, WDBJ7 News Cindy Lee, Clerk of School Board Evelyn W. Powers, Administrative Assistant STATEMENT OF PURPOSE: Mr. White stated that the City Audit Committee did not have a quorum due to an illness by one of the members. Mr. White reported that the City Audit Committee would discuss the items, and take action at the December 3, 2001, regular scheduled Audit Committee meeting. Mr. White stated that the purpose of this meeting was for the City and the School Board to work together to improve the accountability over the assets of the City and the School Board for the citizens of Roanoke. Mr. White said that the funds of the City were not just the City's or the School Board's; the funds are all Audit Committee Minutes Page 2 together and we need to work together to improve the quality of life for all the citizens who live in Roanoke and the students who attend the schools. ENGAGEMENT LETTER: Engagement Letter Annual Plan for FY2002 Mr. Harmon explained to the City Audit Committee that the School Board Audit Committee had met the night before and had proposed some changes to the letter. Mr. Harmon said that his office was comfortable with the letter, as revised, and did not feel that it interfered or obstructed his department's work. Mr. Harmon said that the letter has been reviewed by Mr. Hackworth, City Attorney and Elizabeth Dillon, Assistant City Attorney and that both believed the letter is consistent with the Ordinance passed by Council in September. Mr. Harmon reviewed the revision with the Committee. Mayor Smith expressed concerns about the release of audit reports to the public being unnecessarily delayed. Mayor Smith asked if it would be appropriate to add language to the letter to require timely release of reports. Mr. Hackworth stated that we should be careful about language that addresses matters already addressed by the Freedom of Information Act. Mrs. Wyatt stated that depending on what is to be copied, more time might be required to comply with a request. She stated that there was no way one could anticipate how many citizens would request copies of audit reports. There was general discussion about reports being made available on the Internet once the reports are received by the School Board Audit Committee. Mayor Smith wanted to make sure that there would not be any stalling using the 5 days as outlined in the FOIA law as an excuse to withhold information. Due to the lack of a quorum, the City Audit Committee could not make a motion on the Engagement Letter. A motion will be entertained at the December 3, 2001, meeting. Ruth Willson, Chairman of the School Board Audit Committee meeting stated that the School Board Audit Committee is now a Committee of the whole board. She said that the School Board supports the internal audit process and thinks that it serves a useful purpose and should help improve operations. She welcomed everyone to the meeting. Mrs. Willson said that the School Board was ready to move forward. She thanked Mr. White and Mr. Harmon for their active role in getting the Engagement Letter ready in a timely manner for Tuesday's School Board meeting. The School Board approved the "Draft" letter with the proposed word changes. Mrs. Willson made a request for a motion to accept the Engagement Letter with the proposed word changes. Mrs. Ellison made the motion to approve the Engagement Letter as presented with the proposed word changes. The motion was seconded by Mr. Day. There was no discussion and the motion was approved unanimously. Mr. White recognized Mr. Harmon to discuss the Annual Audit Plan for FY2002. Mr. Harmon briefed the Committee on the Annual Audit Plan. Mr. Harmon said that the plan was self-explanatory and that he would be glad to entertain any questions. There Audit Committee Minutes Page 3 were no questions. Mr. White again explained that due to the lack of a quorum, the City Audit Committee would take action at the December 3, 2001 meeting. Mrs. Willson made a request for a motion to accept the Annual Audit Plan for FY2002. The motion was made by Mr. Day and seconded by Mrs. Manns. There was no discussion and the motion was approved unanimously. NEW BUSINESS: A. Schedule School Board Audit Committee Meetings for FY2002 Mr. White recognized Mr. Harmon for comments. Mr. Harmon briefed the Committee on the schedule for FY2002 School Board Audit Committee meetings. The meetings will be tentatively as follows: · December 11, 2001 - KPMG Year End Reports · February 12, 2002 · May 14, 2002 ADJOURNMENT: There being no further business, the meeting adjourned at 6:35 p.m. William White, Sr., Chairman RECEIYEO L'.IT Y ~LERKS Office of the Cih/Manager '01 NOV 2~ A8:33 December 3, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Carillon Medical Center's use of Victory Stadium parking lot Background: Carillon Medical Center, an affiliate of Carillon Health System, plans to construct a new addition to the Medical Center as well as construct a new 1,000 occupancy parking facility. This construction will create a temporary shortage of parking spaces for staff, physicians, residents, patients and visitors at the Medical Center. Construction projects are scheduled to begin in January 2002. Carillon has requested to lease parking at Victory Stadium for employees who will be displaced by the construction projects. A minimum of 200 and a maximum of 300 parking spaces are requested for an initial period of up to two years, subject thereafter to a monthly renewal by mutual agreement of the parties. Considerations: The City has unused parking space available at Victory Stadium, which is located on property adjacent to the footbridge connecting Wiley Drive to the grounds of Victory Stadium, identified in Attachment 1. A Lease Agreement will be drawn up to be effective January 1, 2002. It will contain provisions as described in the paragraph below. Room 364 Municipal ~outh 215 Church Avenue, $.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 8&3-1138 CityWeb:www. ci.roanoke.va.us The Honorable Mayor and Members of Council December 3, 2001 Page 2 The Agreement will specify that Carilion Medical Center has exclusive right to the use of the Leased Property on business days (MondayTFriday) and during business hours (6:00am-6:00pm) for a term of up to two years. The lease may be extended on a month-to-month basis upon mutual agreement between the City and Carilion Medical Center. The Medical Center shall pay to the City $8.00 per month per space or a minimum of sixteen hundred dollars ($1,600.00) per month for 200 parking spaces. If additional spaces are required~ the monthly rental rate will be increased proportionately. A minimum of $38,400.00 in estimated revenue collected from the Lease Agreement will be deposited in Parks and Recreation Recovered Cost Account 001,620-7110-8005 to be utilized for improvements to Parks and Recreation programs. The Medical Center will be responsible for maintenance of the leased property including improvements to the lot. The Medical Center will also provide security for the leased property and carry the appropriate amount of insurance dudng the lease pedod. Recommended Action: Authorize a public hearing for December 17, 2001 for the leased property. Respectfully submitted, City Manager DLB:kj 'Attachments C.' Mary F. Parker, City Clerk William M. Hackworth, City Attomey James D. Grisso, Director of Finance James Evans, Director of Civic Facilities Glenn Asher, Officer of Risk Management Wanda B. Reed, Acting Director of Parks and Recreation Deborah J. Moses, Parking Coordinator of Economic Development #CM01-00260 OOc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk December 5, 2001 File #15-72-110-207-230-488 Elizabeth Watson, Secretary Roanoke Neighborhood Partnership Steering Committee Roanoke, Virginia Dear Ms. Watson: This is to advise you that Henry Scholz and Stark H. Jones have qualified as members of the Roanoke Neighborhood Partnership Steering Committee for terms ending November 30, 2004. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Stephanie M. Moon, Deputy City Clerk H:'u~.genda.01XDeccmber 3, 2001 correspondance.wpd RECEIVED CITY CLERKS OFFICF '01 NOV 20 P4:2§ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Henry Scholz, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 2004, according tolthe best of my ability. I swear or affirm. Subscribed and sworn to before me this/¢4~day of//~~ 2001. ARTHUR B. CRUSH, III, CLERK DEPUTYCLERK RECEIVED CITY CLERKS OFFICE '01 NOV 20 R2:50 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stark H. Jones, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 2004, according to the best of my ability. I swear or affirm. Subscribed and sworn to before me this,-? e day of ~ ~,,-~001. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us December 5, 2001 File #15-72-110-207-230-488 STEPHANIE M. MOON Deputy City Clerk Margaret R. Baker, Secretary Industrial Development Authority of the City of Roanoke 2140 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Baker: This is to advise you that William L. Bova has qualified as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2005. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Stephanie M. Moon, Deputy City Clerk H:L~,genda.01~December 3, 2001 correspondance.wpd Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, William L. Bova, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Industrial Development Authority of the City of Roanoke, Virginia, for a term ending October 20, 2005, according to the best of my ability. I swear or affirm. Subscribed and sworn to before me this ~--~day of k)ov¢,~'~-2001. ARTHUR B. CRUSH, III, CLERK ,DEPUTYCLERK N:\CKMHlXAgenda.01\October 18, 2001 correspondenc .wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk December 5, 2001 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk File #15-72-110-207-230-488 Teresa I. McDaniel, Secretary Advisory Board of Human Development Roanoke, Virginia Dear Ms. McDaniel: This is to advise you that Courtney A. Penn has qualified as a member of the Advisory Board of Human Development for a term ending November 30, 2005. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Stephanie M. Moon, Deputy City Clerk H:XAgenda.01XDecember 3, 2001 correspondance.wpd Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Courtney A. Penn, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Advisory Board of Human Development for a term ending November 30, 2005, accordi g~~ility. I swear or affirm. Subscribed and sworn to before me this /--5~day of /'~d~/~¢~ 2001. ARTHUR B. CRUSH, III, CLERK B~ ~/~/.L/' ~/~, / ~/)f~, DEPUTY CLERK 7- ~ -..M''--/~ MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 2401 I-I 536 Telephone: (540) 853-2541 Fax: {540) 853-1145 E-mail: clerk@ci.roanoke.va.us December 5, 2001 File #15-72-110-207-230-488 STEPHANIE M. MOON Deputy City Clerk Mark S. McConnel, Chair Roanoke Arts Commission 546 Camilla Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. McConnel: This is to advise you that Courtney A. Penn has qualified as a member oflhe Roanoke Arts Commission to fill the unexpired term of Sherlie Doherty, resigned, ending June 30, 2003. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: Judith M. St. Clair, Secretary, Roanoke Arts Commission Stephanie M. Moon, Deputy City Clerk H :',Agenda.01 ~December 3,2001 correspondance.wpd Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Courtney A. Penn, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission to fill the unexpired term of Sherlie Doherty, resigned, ccording to the best of my ability. I swear or affirm. Subscribed and sworn to before me this ~d,) day of ./V¢ ~' 2001. , DEPUTY CLERK HSAgenda.01~qovember 5, 2001 correspondance.wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk December 5, 2001 File #53-540 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham and Mr. Grisso: James D. Grisso Director of Finance Roanoke, Virginia I am enclosing copy of Resolution No. 35675-120301 authorizing Council, as the applicable elected representative, to approve issuance of general obligation public improvement bonds of the City, in the principal amount of $12,000,000.00, the proceeds of which are to be granted by the City to the Roanoke Redevelopment and Housing Authority for the purpose of assisting such Authority in paying a portion of the costs of a redevelopment project known as the South Jefferson Redevelopment Area Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority P. O. Box 6359, Roanoke, Virginia 24017-0359 Donald G. Gurney, Esquire, Hawkins, Delafield and Wood, 67 Wall Street, New York, New York 10005 William E. Merkt, Vice-President of Finance and Administration, Carilion Biomedical Institute, 117 Church Avenue, S. W., Roanoke, Virginia 24011 N:\CKMHP, Agenda.01~December 3, 2001 correspondance.wpd John P. Baker December 5, 2001 Page 2 pc: The Honorable David C. Anderson, City Treasurer Darlene L. Burcham, City Manager James D. Grisso, Director of Finance Philip C. Schirmer, City Engineer Barry L. Key, Director, Department of Management and Budget N:\CKMHlXAgenda.01~December 3, 2001 correspondance.wpd City of Roanoke, Virgil t vEO CITY CLERKS OFFICE: December 03, 2001 '01 I V27 P2:59 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Honorable Honorable Honorable C. Nelson Harris, Council Member W. Alvin Hudson, Jr., Council Member William White, Sr., Council Member Linda F. Wyatt, Council Member Subject: Authorization for Issuance of $12,000,000 Qualified Redevelopment Bonds City Council authorized the issuance of $56,245,000 of General Obligation Bonds to fund various public improvement projects, including $12,000,000 for South Jefferson Redevelopment Area, also known as the Riverside Centre for Research and Technology. City Council was advised on November 5, 2001, that the City's bond attorney had issued an opinion that the bonds for the South Jefferson Redevelopment Area met the Internal Revenue Services' private activity tests and must be issued as taxable bonds. The State of Virginia receives an annual allocation of Qualified Redevelopment Bonds (QRB's) from the Federal Government that may be issued as tax exempt bonds for purposes such as the South Jefferson Redevelopment Area. We have made application to the State for a portion of it's allocation of QRB's in order to fund this project with tax exempt bonds, thus saving up to two percentage points on the interest rate for the bonds. If we are not successful in receiving a portion of the State's allocation of QRB's, we will issue taxable bonds for this project, as we advised City Council on November 5. We recommend that City Council adopt the attached resolution authorizing issuance of $12,000,000 of Qualified Redevelopment Bonds. We would be pleased to answer questions. Sincerely, Director of Finance City Manager C: William Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Deputy Finance Director Donald Gurney, City Bond Attorney, Hawkins, Delafield and Wood IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of December, 2001. No. 35675-120301. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AS APPLICABLE ELECTED REPRESENTATIVE APPROVING, FOR PURPOSES OF SECTION 147(0 OF THE INTERNAL REVENUE CODE OF 1986, THE ISSUANCE OF $12,000,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, THE PROCEEDS OF WHICH ARE TO BE GRANTED BY THE CITY TO THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY FOR THE PURPOSE OF ASSISTING SUCH AUTHORITY IN PAYING A PORTION OF THE COSTS OF A REDEVELOPMENT PROJECT KNOWN AS THE SOUTH JEFFERSON REDEVELOPMENT AREA PROJECT BE IT RESOLVED by the Council of the City of Roanoke as follows: SECTION 1. Findings and Determinations. The City Council (the "Council") of the City of Roanoke, Virginia (the "City"), hereby finds and determines as follows: (a) On March 19, 2001, the Council adopted Resolution No. 35248_031901 approving the Redevelopment Plan, dated February 5, 2001 (the "Redevelopment Plan"), prepared by the Roanoke Redevelopment and Housing Authority (the "Authority") for a redevelopment project (the "Project") for an area known as the South Jefferson Redevelopment Area (the "Project Area"). (b) On April 16, 2001, the Council adopted Resolution No. 35393-041601 authorizing the issuance of $12,000,000 principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Bonds (the "Bonds"), the proceeds of which are to be donated by the City to the Authority for the purpose of assisting the Authority in paying a portion of the costs of the Project. (c) Subsequent to the adoption of Resolution No. 35293-041601 on April 16, 2001, it has been determined that the Bonds will be issued as "qualified redevelopment H:',MEASURESXr-sjrpqrb. 120301 bonds" pursuant to the provisions of Section 144(c) of the Internal Revenue Code of 1986 (the "Code") and the Treasury Regulations promulgated thereunder. (d) Under the provisions of the Code, in particular Section 147(0 of the Code, the issuance of the Bonds as qualified redevelopment bonds must be approved by an "applicable elected representative" of the City after a public heating following reasonable public notice. (e) In accordance with the provisions of Section 147(0 of the Code and the Treasury Regulations promulgated thereunder, a notice of public hearing was published in "The Roanoke Times" on November 19, 2001 giving notice that a public hearing on the proposed issuance of the Bonds would be held by the Council on December 3, 2001 at 2:00 P.M., local time, in the Council Chamber, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. (f) The public hearing on the proposed issuance of the Bonds has been held by the Council at the time and place set forth in the notice of public hearing referred to in subsection (e), immediately prior to the adoption of this resolution. 'f ' ' t! (g) The Council as an apphcable elected representative of the City desires to approve the issuance of the Bonds for purposes of Section 147(0 of the Code. SECTION 2. Ratification of Approval and Adoption of Redevelopment Plan and Designation of Project Area as a "Designated Blighted Area". In accordance with the provisions of Section 144(c) of the Code, the Council hereby ratifies its approval and adoption of the Redevelopment Plan and hereby designates the Project Area as a "designated blighted area" of the City. SECTION 3. Approval of Issuance of Bonds by Council as an "Applicable Elected Representative" of the City. In accordance with the provisions of Section 147(0 of the Code, the Council as an "applicable elected representative" of the City hereby approves the issuance of the Bonds. SECTION 4. Effectiveness of Resolution. This resolution shall take effect upon its adoption. ATTEST: City Clerk. H:LMEASURE S~r-sj~xltb. 120301 The Roanoke Times ,- Roanoke, Virginia of Publication ' The Roanoke Times · ............. + ........................... I ~,uj~c*., including (I) ~ ROANOKE CITY CLERK'S ~s .~.mn /~ ~ ~ in ~ 2t5 CHURCH AVE SW RM .~~~ /~;(,) ~ ATT: MARY PARKER, CL n.m~~(~ ~ ~ ~ m~ In ~ ~ ROANOKE VA 24011 "C~Q' ~ ~ ~1 (~ ~ ~ is ~ ~ul~ ~ "Council') of the CIW of ~ ~ ~ (1~ ~ ~. ~N~Y, ~ 3 ~1, uou~l C~, Mu~l REFERENCE: 80023382 01798988 35293-041601 State of Virginia City of Roanoke I, (the undersigned) an'authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this ~_~_day of Novembe~ 2001. Witr~ess m~ hand and official s eal.__~_~~:__, Notary Public My commission expires __~__~~_. PUBLISHED ON: 11/19 TOTAL COST: 0.00 FILED ON: 11/21/01 All I~m'l, st~l Indlvichmls invltsd to attsncl such hear~r~ s.w., Romo~, ~.~ 240it, In comlec, flon with the pro- tA'oto~'lelwolx:isodBofldissu. pu~u~nt to Re~oiutlon No. $~Co~.~ on Aphl 18, 2001, M o~ mmgM, ~,vadlablo to the merit ~nd Hou~n~ ~ (th~ 'Au~ for ~ put. (853o2541), before 12:00 (the '~=~=v..~.u.~ ~ecUoa 147(f) ~t' ~ C~. Authorized Signature: , Billing Services Representative NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, in accordance with the prOvisions of Section 147(f) of the Internal Revenue Code of 1986 (the "Code"), that the Council (the "Council") of the City of Roanoke, Virginia (the "City"), will hold a public hearing On MONDAY, DECEMBER 3, 2001, at 2:00 p.m., local time, in the Council Chamber, Municipal Building, 215 Church Street, S.W., Roanoke, Virginia 24011, in connection with the proposed issuance by the City, pursuant to Resolution No. 35293-041601 adopted by the Council on April 16, 2001, of $12,000,000 principal amount of general obligation public improvement bonds of the City (the "Bonds"), the proceeds of which are to be granted by the City to the Roanoke Redevelopment and Housing Authority (the "Authority") for the purpose of assisting the Authority in paying a portion of the costs of a redevelopment project in the City, known as the South Jefferson Redevelopment Area (the "Redevelopment Project"). The public hearing is being held in connection with thee approval of the issuance of the Bonds by the Council as applicable elected representative of the City pursuant to Section 147(0 of the Code. The area of the Redevelopment Project (the "Project Area") encompasses 110 acres of land in the downtown area of the City located to the south/southeast of the Roy L. Webber Expressway. The proceeds of the Bonds will be used to p~y a portion of the costs of the initial phase of the Redevelopment Project, including (i) the acquisition by the Authority of real property located in the Project Area; (ii) the clearing and preparation for redevelopment of land in the Project Area which is so acquired by the RRHA; and (iii) the relocation of occupants of real property so acquired by the RRHA. Ail interested individuals are invited to attend such hearing and to express their views relative to the proposed Bond issuance, both orally and in writing. Should written comments be presented, three copie~ should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, November 29, 2001. Given under my hand this 13th day of November, 2001. MARY F. PARKER City Clerk City of Roanoke, Virginia PLEASE PUBLISH ONCE ON MONDAY, NOVEMBER 19, 2001 Please send publisher's affidavit and invoice to: Mary F. Parker, City Clerk Room 456, Noel C. Taylor Municipal Building Roanoke, Virginia 24011. RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 28, 2001 Council Members: William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda E Wyatt The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Carder and Members of Council: We jointly sponsor a request of Keith Farmer, Director, Straight Street, to address Council regarding a zoning issue at the regular meeting of City Council on Monday, December 3, 2001, at 2:00 p.m. Mayor RKS:CNH:sm C. Nelson Harris Council Member N:\cksml~Agenda. Ol\Councfl Form Letter for Agenda ttems.wpd eet November 12, 2001 straight street roanoke valley p.o. box 11411 roanoke, va 24022 phone: (540) 342-4971 fax: (540) 342-1,510 e-mail: straight-street-roanoke @juno.com Trust in the Lord with all your heart, And lean not on your own understanding; In all your ways acknowledge Him, And He will make your paths straight. Proverbs 3:5-6 Honorable Mayor Smith and Members of Roanoke City Council 215 Church Avenue Room 456 Roanoke, Virginia 24014 Dear Council: I would like the opportunity to address City Council concerning a zoning issue. I direct a youth outreach in downtown Roanoke called Straight Street located at 109 Luck Avenue. A bar in Roanoke, Fusion, that is currently located on Franklin Road, plans to relocate their operation to a building beside the youth center. I spoke with the building department and also with zoning to see if there was any way to prevent this business from opening beside a youth center. Currently there is not a restriction or code that would prevent a bar from opening. I know that it may be too late toprevent Fusion from opening beside Straight Street, however, I would like for the Roanoke City Council to consider a zoning restriction that would prevent a bar or similar operation from opening beside a youth center or establishment serving children and youth in the future. I am concerned with this because Straight Street serves what could be considered high,risk youth. Many face problems at home with drag and alcohol abuse or are currently struggling with substance abuse problems personally. I appreciate the opportunity to submit this request and for any assistance that will be provided. Sincerely, Director NOU-15-2001 11:06 ROANOKE CITY MANAGER 154085~113B P.01×02 INFORMATION ONLY..,.; or, ce oi the Ci~/Monoge. r November 14, 2001 Mr, Glenn R. Ramsay, Jr, 183 Windsor Court Roanoke, VA 24019 Dear Mr. Ramsay: I am writing in to response to your letter of October 23, 2001 expressing.your concerns wtth respect to the proposed' opening of a bar adjacent to Straight Slreet, a youth, organization and.activity center on Luck Avenue. $. W. In ohecking with the City Zoning Administrator, I have tmen,advlsed that the City Zoning Ordinance provides for 'dul::m' in the downtown Central Business Distrfct (C-3). · aJ a permitteKI use. In eddPdon,, the City Attorney acl-dsed that while the Code of Virginia prevents cities from adopting any ordinance that prohibits the manufacture, baffling. poseessi0n, sale. diStribution, handling, tmnsporta ',tign, drinking, use, advertising, or dispeneiilg of alcollolic beverages, the code does allow localities to adopt reasonable zoning regulations which may control the location of establishments selling alcoholic bayer, egee. At present, the C~ Zoning Ordinance doe~s not regulate the location of establishments that sell alcohol. Therefore. unfortunately, the city has'no regulatory ability tO prevent the. Iocati0n of a bar next door to Straight SlreeL However, the City Attorney fudher advised that the Code of Virginia does provide for.licen~ing requirernente for establishments that same alcoholic beverages. Spedtically, there are public notice requirements fiat must be met by the ABC Board prior to considering a lioense application. In addition, the gov®ming body may submit objections to the granting of a license within thirty daye of Ihe filing of an application. To my knowl~a, the City has not received any notice'for an alcoholic beverage license,' although I understand that our Crime Prevention Officer has contactacl.the ABC office regarding this matter. Please be advflmd that should we receive notioe of an application, our Police Department will in~etlgale the melter, do a security assel~'ment.' and respond aocordingly baesd upon the data collected and the infommtion available. In the Interim, I am attaching a copy of the Code of Virginia dealing.with licenses for the sale of alcoholic~ beverages for your infofrnation and reference, I at,outage you to contact the local' ABC off'me regarding Als matter and 'by copy of this letter request that our Crime Prevention Officer, ,~g~. Butch Steahly, contact you to discuss the stalus of thie matter further, In the event, that you need to talk with him, he can be reached a! 853-2132, NOU-15-2001 11:07 ROANOKE CITY MANAGER 1540@531138 Finally, our zoning ordinance ie in the'~ ~ being updated over the next ,year and I will request that the isaue of e~tablishments selling alcoholic beverage~ be con~'~lered aa part of that revisiort. C: C~ Manager Mayor Ralph K, Smith and Members of City Council P.02/02 TOTAL P. TOTAL P.02 RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 28, 2001 Council Members: William D. Bestpitch William H. Carder C. Nelson Harris W. Alvin Hudson, Jr. William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: We jointly sponsor a request of Frank R. Rogan, President/CEO United Way of Roanoke Valley, to present an update on the 2001 United Way of Roanoke Valley Campaign at the regular meeting of City Council on Monday, December 3, 2001, at 2:00 p.m. Sincerely, William D. Bestpitch Council Member WDB:WAH:sm W. Alvin Hudson Council Member N:\cksml~Agenda. Ol\Council Form Letter forAgenda Items.wpd of Roanoke Va[(ey Douglo~ Jan ~l~ J. ~ ~e' Lo~ 0~ Mlchod ~ ~lan~e' g~ ~1~ ~ ~ ~, nr ~ [ C~p~m~, D. MIA.' ~ ~Uin Fflpp~ Undo D. [ W~e Ho~ Ph,~ D~ ~ H~mn Ja~ L ~don V~h~ R~. ~l~am Col~ne Jim C W~e ~ndo ~, Ph~. W.~m, lll ~e ~1~ 325 Comp[mil A~Aua. S.W. Roanoke, VA 24016 (S'm) 3,~5-~ Fc:xx: ($4e) 344.J,304 e-mm'[: un/h~dw~/@uwrv, org HO. 717 P. 1 November I 6, 2001 '0! P!:52 Roanoke Cit~y Core, oil ATTN: Ms. Mary Parker FAX: 853-I145 RE: City Council Meeting - December 3, 2001 Dear Mary, We would like to respectfully request that Frank K. Rogan, President/CEO United Way of Roanoke Valley be put on the a§enda for the City Council Meeting to be held on December 3, 2001. Franlc would 1/ice to update fl~e City Com~cil members on our 2001 United Way of'Roanoke Valley Campaign. Thmflc you for your consideration and I look forward to hearing fi'om you. Should you have any questions or need additional infonuation, please do not hesitate to give me a call. Have a nice holiday! Best regards, Campaign Director Uniting People and Resources to Improve lives. MARY F. PARKER, CMC City, Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkc~ci.roanoke.va.us December 5, 2001 File #192-472 STEPHANIE M. MOON Deputy City Clerk Brian Townsend, Vice-President Innovative Arena Products, Inc. 3490 Laird Road, Unit 10 Mississauga, Ontario L5L 5Y4 Dear Mr. Townsend: I am enclosing copy of Resolution No. 35676-120301 accepting the bid of Innovative Arena Products, Inc., for purchase and installation of an ice floor covering for the Roanoke Civic Center, in the amount of $100,966.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Darlene L. Burcham, City Manager James D. Grisso, Director of Finance George C. Snead, Jr., Acting Director, General Services Philip C. Schirmer, City Engineer Barry L. Key, Director, Office of Management and Budget James M. Evans, Director, Civic Facilities Robert L. White, Manager, Purchasing H:~genda.01XDecember 3, 2001 correspondance.wpd MARY F. PARKER. CMC CiW Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us December 5, 2001 STEPHANIE M. MOON Deputy City (_'lerk File #192-472 Nicole E. Bedair, Sales Administrator Crystalaplex, A Division of Athletica, Inc. 6630 Edwards Boulevard Mississauga, Ontario 5L5 5Y4 Mickey M. Collins, Sales Manager Ice Builders, Inc. 4628 Crossroads Park Drive Liverpool, New York 13088 Dear Ms. Bedair and Mr. Collins: I am enclosing copy of Resolution No. 35676-120301 accepting the bid of Innovative Arena Products, Inc., for purchase and installation of an ice floor covering for the Roanoke Civic Center, in the amount of $100,966.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed item. MFP:mh Enclosure Sincerely, Mary F. Parker, CMC City Clerk HAAgenda.01XDecember 3,2001 correspondance.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of December, 2001. lqo. 35676-120301. A RESOLUTION accepting the bid of Innovative Arena Products, Inc., for the purchase and installation of an ice floor' covering for the Roanoke Civic Center; and rejecting all other bids made to the City. BE IT RESOLVED by this Council of the City of Roanoke that: 1.. The bid submitted by Innovative Arena Products, Inc., for the purchase and installation of an ice floor covering for the Roanoke Civic Center at a total cost of $100,966, which bid is on file in the Purchasing Division, is hereby ACCEPTED, as set forth in the City Manager's letter to Council dated December 3, 2001. 2. The City's Manager of the Purchasing Department is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk I:\Clerk~movatiw arena products.wpd RECEIVE0 cITY CLERKS OFFICE Office of the City Manager Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable VV. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Purchase of Equipment for Roanoke Civic Center At its meeting on June 4, 2001 City Council authorized issuance of $3.0 million general obligation public improvement bonds for the purpose of providing funds to defray the cost of needed public improvements to the Roanoke Civic Center. Several equipment purchases are needed at the Civic Center in order for the Civic Center to provide expected levels of service, and to comply with the City's contractual requirements for events at the Civic Center. This equipment is a part of the Civic Center Expansion and Renovation Project-Phase I and includes a portable basketball floor, two basketball goals, two time clocks, and an ice floor covering. The total cost for all equipment is approximately $250,000, which will be funded through the sale of the aforementioned general obligation bonds. The basketball floor, goals and time clocks have been purchased, and now the ice floor covering needs to be purchased. In connection with this matter, bids for the purchase and installation of an ice floor covering for the Roanoke Civic Center were requested by due and proper advertisement. Three (3) bids were received, which were opened on November 26, 2001, see attached bid tabulation. The lowest bid meeting specifications was submitted by Innovative Arena Products, Inc., Mississauga, Ontario, Canada, in the amount of $100,966.00, with the new ice floor covering to be supplied by December 31, 2001. Funding is available in a new capital account entitled "Civic Center Expansion and Renovation - Phase I." Room 364 Municipal South 215 Church Avenue, S.W Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www, ci.roanoke.va.us The Honorable Mayor and Members of Council December 3, 2001 Page 2 Recommended Action: Accept the bid of Innovative Arena Products, Inc., for the ice floor covering as set forth above and authorize the issuance of a requisite purchase order for the total cost of $100,966.00 and reject all other bids. DLB: bdf C; Respectfully submitted, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Barry L. Key, Director of OMB Jim M. Evans, Director of Civic Facilities Robert L. White, Manager, Purchasing CM01-00276 CITY OF ROANOKE, VIRGINIA BID TABULATION FOR ICE FLOOR COVERING BID # 01-11-12 OPEN DATE: NOV. 26, 2001 QTY DESCRIPTION VENDOR VENDOR VENDOR INNOVATIVE CRYSTAPLEX, A ICE BUILDERS, INC. ARENA PRODUCTS, DIVISION OF INC. ATHLETICA, INC. 1 EA ICE FLOOR COVERING, $100,966.00 $103,695.00 $109,660.00 SHIPPED COMPLETE MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 lelephone: (540) 853-2541 Fax: (540}853-1145 E-mail: clerk~ci,roanoke.va.us STEPHANIE M. MOON Deputy City Clerk' December 5, 2001 File #57-60 William D. Gee, President H. & S. Construction Company P. O. Box 6226 Roanoke, Virginia 24517 Dear Mr. Gee: I am enclosing copy of Ordinance No. 35678-120301 accepting the bid of H. & S. Construction Company for installation of approximately 25,000 square feet of sidewalk, 15,000 linear feet of curb and 10,000 square feet of entrances on various streets within the City, in connection with the New Concrete Sidewalks, Entrances and Curb - Phase VI Project, upon certain terms and conditions, at a total cost of $719,775.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure Dc~ Darlene L. Burcham, City Manager James D. Grisso, Director of Finance George C. Snead, Jr., Acting Director, General Services Robert L. White, Manager, Purchasing Philip C. Schirmer, City Engineer Jan G. Bruce, Project Manager Barry L. Key, Director, Office of Management and Budget C :hMyFiles~ackup\wp { wp }. bk 1 MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us December 5, 2001 File #57-60 STEPHANIE M. MOON Deputy City Clerk Stephen C. Rossi S. C. Rossi & Company, Inc. 1410 16th Street, S. E. Roanoke, Virginia 24014 Dear Mr. Rossi: I am enclosing copy of Ordinance No. 35678-120301 accepting the bid of H. & S. Construction Company for installation of approximately 25,000 square feet of sidewalk, 15,000 linear feet of curb and 10,000 square feet of entrances on various streets within the City in connection with the New Concrete Sidewalks, Entrances and Curb - Phase VI Project, upon certain terms and conditions, at a total cost of $719,775.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed project. Mary F. Parker, CMC City Clerk MFP:mh Enclosure H:'~Agenda.01X, Decernber 3,2001 corrcspondance.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of December, 2001. No. 35678-120301. AN ORDINANCE accepting the bid of ri. & S. Construction Company for the installation of approximately 25,000 square feet of sidewalk, 15,000 linear feet of curb and 10,000 square feet of entrances on various streets within the City in connection with the New Concrete Sidewalks, Entrances and Curb - Phase VI Project, upon certain terms and conditions and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids m~de to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of ri. & S. Construction Company, in the amount of $719,775.00 for the installation of approximately 25,000 square feet of sidewalk, 15,000 linear feet of curb and 10,000 square feet of entrances on various streets within the City in connection with the New Concrete Sidewalks, Entrances and Curb - Phase VI Project, as is more particularly set forth in the City Manager's Letter dated December 3, 2001, to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents off'ered the bidder, which bid is on file in the Purchasing Department, be and is hereby ACCEPTED. 2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, the contract to be in such form as is approved by the City Attorney, and the cost of the work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the above work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. 2 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk December 5, 2001 File #57-60 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35677-120301 amending and reordaining certain sections of the 2001-02 Capital Projects Fund Appropriations, providing for the transfer of $509,963.00, in connection with Phase VI, New Concrete Sidewalks, Entrances and Curb on various streets within the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a .regular meeting which was held on Monday, December 3, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Acting Director, General Services Robert L. White, Manager, Purchasing Philip C. Schirmer, City Engineer Jan G. Bruce, Project Manager Barry L. Key, Director, Office of Management and Budget C :~VlyFiles~Backup\wp {wp } .bk l IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of December, 2001. No. 35677-120301. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Streets and Bridges $ 28,087,433 Curb, Gutter, and Sidewalk Phase VI (1) ........................ 1,009,963 Capital Improvement Reserve $ (1,988,911) Public Improvement Bonds Series 1999 (2) ...................... 3,752,331 1 ) Appropriated from Bond Funds- Series 1999 2) Streets and Sidewalks (008-530-9510-9001 ) (008-052-9709-9191 ) $ 509,963 (509,963) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. RECEIVED CITY CLERF, S OFFICE' Office of the City Manager NOV 28 All :07 December 3, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Contract Award New Concrete Sidewalks, and Curb - Phase VI Bid No. 01-10-10 Entrances This project consists of installing approximately 25,000 square feet of sidewalk, 15,000 linear feet of curb and 10,000 square feet of entrances on various streets within the City as shown on Attachment #2. After proper advertisement, two bids were received on Tuesday, November 6, 2001, with H. & S. Construction Company, 2011 Salem Avenue, S.W., Roanoke, Virginia 24016, submitting the Iow bid in the amount of $719,775. The construction time was specified as 365 consecutive calendar days. Funding in the amount of $791,750 is needed for the project. The additional funds that exceed the contract amount will be used for miscellaneous project expenses including advertising, prints, test services, minor variations in bid quantities and unforeseen project expenses. Funding in the amount of $509,963 is available in Public Improvement Bonds - Series 1999, Streets and Sidewalks, account number 008-052-9709-9191. The remainder of the funding, $281,787, is available in account number 008-530-9510-9003, Curb, Gutter and Sidewalk - Phase VI. Recommended Action: Accept the above bid and authorize the City Manager to execute a contract for the above work with H. & S. Construction Company in the amount of $719,775 with 365 consecutive calendar days, and reject all other bids. Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci. roanoke.va.us The Honorable Mayor and Members of Council December 3, 2001 Page 2 Transfer $509,963 from Public Improvement Bonds- Series 1999, account number 008-052-9709-9191, to account number 008-530-9510-9001, Curb, Gutter and Sidewalk Phase VI. - DLB/JGB/bls Attachments C: Respectfully submitted, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance D. Darwin Roupe, Director of General Services Philip C. Schirmer, City Engineer #CM01-00275 TABULATION OF BID.~ NEW CONCRETE SIDEWALKS, ENTRANCES AND CURB PHASE VI BID NO. 01-10-10 Bids were opened by Robert L. White, Manager, Purchasing Department, on Tuesday, November 6, 2001, at 2:00 p.m. BIDDER 'H. & S. Construction Company S.C. Rossi & Company, Inc. AMOUNT $719,775 $724,875 Office of the City Engineer Roanoke, Virginia December 3, 2001 SECTION 1B-1 PROJECT LOCATIONS CURB Devon Road, S.W. Lincoln Avenue to existing Princeton Circle, N.E. and Cook Avenue, N.E. West side Maycrest Street, N.W. At Maycrest Street and Roundhill Avenue Pocahontas Avenue, N.E. North side Hollins Road to top of hill ~IDEWAEK (S~mPed Concrete) *Kirk Avenue, S.E. and Market Street, S.E. Crosswalk on Market Street and approximately 70' on Kirk Avenue *Will require coordination with new building at Market Street and Kirk Avenue Kirk Avenue, S.W. 100 block - Brick islands with tree grates SIDEWALK Blenheim Road, S.W. From alley to end at Blair Road Woods Avenue, S.W. 4th Street to 5th Street Montrose Avenue, S.E. At park across from Jackson Middle School Williamson Road, N.E. 1700 block (east side) Melrose Avenue, N.W. 19th Street to 20th Street (south side) Wise Avenue, S.E. 1600 block FlEE-INS 1601 Bluemont Avenue, S.W. 1102 Fairfax Avenue, N.W. 2826 & 2852 Stephenson Avenue, S.W. ICurb and sidewalk Curb Curb and Sidewalk Project: New Concrete Sidewalks, Entrances and Curb - Phase VI 1 of 2 Project Locations Section 1B-1 FlEE-INS' cont: Woods Avenue, S.W. - 4th Street to 5th Street Sidewalk 2445 Denniston Avenue, S.W. (3 houses) Curb 1624 to 1606 Hanover Avenue, N.W. Sherwood Avenue, S.W. - Across street from 1719 500 block Fleming Avenue, N.W. 2403 Edinburg Drive, N.W. Curb Curb Curb and Sidewalk Curb and Sidewalk 2404 Churchill Drive, N.W. Curb and Sidewalk 1700 block Campbell Avenue, S.E. Curb and Sidewalk Project: New Concrete Sidewalks, Entrances and Curb - Phase VI 2 of 2 Project Locations Section 1B-1 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us December 5, 2001 File #383 STEPHANIE M. MOON Deputy City Clerk Avaya, Inc. Business Communication Systems Mitel Telecommunications Systems, Inc. Verizon Enterprise Solutions Nextira, LLC Ladies and Gentlemen: lam enclosing copy of Resolution No. 35682-120301 rejecting all bids received by the City for the purchase of a new telephone system and designating the procurement method known as competitive negotiation, rather than the procurement method known as competitive sealed bidding, to be used in procuring the telephone system. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed telephone system. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Dadene L. Burcham, City Manager James D. Grisso, Director of Finance George C. Snead, Jr., Acting Director, General Services Robert L. White, Manager, Purchasing Joseph D. Slone, .Director, Department of Technology Barry L. Key, Director, Office of Management and Budget H:XAgenda.0 lXDecember 3, 2001 correspondance.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of December, 2001. No. 35682-120301. A RESOLUTION rejecting all bids for the purchase of a new telephone system for the City of Roanoke and designating the procurement method known as competitive negotiation, rather than the procurement method known as competitive sealed bidding, to be used in procuring the telephone system. WHEREAS, the City desires to reject all bids and to procure a new telephone system by a method known as competitive negotiation rather than competitive sealed bidding. BE IT RESOLVED by this Council of the City of Roanoke that: 1. Due to considerable technological advances and non-compliance with procurement procedures by the City's consultant, any and all bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 2. City Council directs that the procurement method known as competitive negotiation shall be used to procure the City's new telephone system. ATTEST: \ City Clerk RE ~ CITY CLF. R~S OFFIC~-~ Office of the City Manager · 01 ~/29 p5:03 December 3, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable VV. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Reject Bids on Telephone System Bid No. 01-02-45 Background: The need for the procurement of a new telephone system was identified by the City's Department of Technology. Bids were requested after due and proper advertisement. Five (5) bids were received and evaluated. Considerations: Due to considerable technological advances, the original specifications of the bid are now considered obsolete. Additionally, procurement procedures were not followed after bid opening by the City's consultant. Thus, bids that were received should be rejected, and a new and updated Request for Proposals should be formulated to include the necessary specifications to meet our current needs. Although the sealed bid method of procurement would normally be used, it is not practicable in this case. The Code of the City of Roanoke provides, as an alternate method of procurement to using the bid process, a process identified as "competitive negotiation." Prior approval by Council is necessary before the alternate method may be used. See City Code Section 23.1-4 (e). This method will allow for competitive negotiations with two (2) or more providers to determine Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci .roanoke.va .us The Honorable Mayor and Members of Council December 3, 2001 Page 2 the best qualified at the most competitive price. The experience, qualifications and references of firms that can provide this system are of equal, if not greater, importance as the cost. Recommended Action: Reject all bids and authorize the use of competitive negotiation as the method to secure vendors to provide the City's new telephone system. Respectfully submitted, Darlene L. Burcham City Manager DLB:bdf C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance Barry L. Key, Director of OMB Joe D. Slone, Director of DoT Robert L. White, Manager, Purchasing CM01-00278 RECEIVED CITY CLERKS OFF!CE Office of the City Manager '01 NOV29 P2:4~; December 3, 2001 Honorable Ralph K. Smith, Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: Subject: Reject Bids on Telephone System; #CM01-00278 This is to request space on Council's regular agenda for a report on the above referenced subject. DLB:ca c: City Attorney Director of Finance City Clerk Respectfully submitted, Darlene L. Burcham City Manager Room 364 MunicipaISouth 215 Church Avenue, S.W. Roanoke, Virginia 24Ol1-1591 (540) 853-2333 FAX (540) 853-1~38 CityWeb:www. ci.roanoke.va.us Copy of completed report was not received prior to the 2:00 p.m. deadline. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk December 5, 2001 File ff,-46-392-514 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 35681-120301 authorizing the City Manager to execute necessary documents or agreements in connection with the Street Lighting Agreement between the City of Roanoke and Appalachian Power Company, d/b/a American Electric Power (AEP), dated July 1,1995, in order for AEP to provide appropriate street lights and associated electrical work for Phase V of the Railside Linear Walk Project, in an amount not to exceed $200,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. ~.~ ~o ~Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: James D. Grisso, Director of Finance George C. Snead, Jr., Acting Director, General Services Robert L. White, Manager, Purchasing Philip C. Schirmer, City Engineer Cassandra A. Benson, Civil Engineer I Barry L. Key, Director, Office of Management and Budget H:~Agenda.01~December 3, 2001 correspondance.wpd IN THE COUNCIl. OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of December, 2001. No. 35681-120301. AN ORDINANCE at/thorizing the City Manager to execute any necessary documents or agreements in connection with the Street Lighting Agreement between the City and Appalachian Power Company, d/b/a American Electric Power (AEP), dated July 1, 1995, in order for AEP to provide the appropriate street lights and associated electrical work for Phase V of the Railside Linear Walk Project; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is authorized to execute any necessary documents or agreements, in a form approved by the City Attorney, in connection with the Street Lighting Agreement between the City and AEP dated July 1, 1995, in order for AEP to provide the appropriate street lights and associated electrical work for Phase V of the Railside Linear Walk Project, in an amoum not to exceed $200,000, as is more fully set forth in the City Manager's letter to this Council dated December 3, 2001. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER, CMC City. Clerk CITY OF ROANOKE ~ OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us December 5, 2001 File ¢~-46-392-514 STEPHANIE M. MOON Deputy City Clerk Stanley G. Breakell, President Breakell, Inc. P. O. Box 6414 Roanoke, Virginia 24016 Dear Mr. Breakell: I am enclosing copy of Ordinance No. 35680-120301 accepting the bid of Breakell, Inc., for construction of an elevated walkway in front of Warehouse Row between First Street and Second Street, in connection with the Railside Linear Walk - Phase V Project; upon certain terms and conditions, in the amount of $645,969.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Dadene L. Burcham, City Manager James D. Grisso, Director of Finance George C. Snead, Jr., Acting Director, General Services Robert L. White, Manager, Purchasing Philip C. Schirmer, City Engineer Cassandra A. Benson, Civil Engineer I Barry L. Key, Director, Office of Management and Budget H:L~,gcnda.0 l'~Dccember 3,2001 con'espondance.w'pd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk@ci.roanoke.va.us December 5, 2001 File ~-46-392-514 STEPHANIE M. MOON Deputy City Clerk J. W. Christenbury, Jr., President Acorn Construction, Ltd. P. O. Box 625 Troutville, Virginia 24~ 75 John W. Douthat, Vice-President Allegheny Construction Co., Inc. 2830 Nicholas Avenue, N. E. Roanoke, Virginia 24012 Gentlemen: I am enclosing copy of Ordinance No. 35680-120301 accepting the bid of Breakell, Inc., for construction of an elevated walkway in front of Warehouse Row between First Street and Second Street, in connection with the Railside Linear Walk - Phase V Project, upon certain terms and conditions, in the amount of $645,969.00; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. On behalf of the City of Roanoke, thank you for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure H:'tAgcnda.01~Deccmbcr 3, 2001 correspondance.wpd IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA, The 3rd day of December, 2001. No. 35680-120301. AN ORDINANCE accepting the bid of Breakell, Inc. for the construction of an elevated walkway in from of Warehouse Row between First Street and Second Street in connection with the Railside Linear Walk - Phase V Project, upon certain terms and conditions and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Breakell, Inc. in the amount of $645,969.00 for the construction of an elevated walkway in from of Warehouse Row between First Street and Second Street in connection with the Railside Linear Walk - Phase V Project, as is more particularly set forth in the City Manager's Letter dated December 3, 2001, to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered the bidder, which bid is on file in the Purchasing Department, be and is hereby ACCEPTED. 2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, the contract to be in such form as is approved by the City Attorney, and the cost of the work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the above work are hereby REJECTED, and the City Clerk is directed to notif3t each such bidder and to express to each the City's appreciation for such bid. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. 2 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk December 5, 2001 File ~A6-392-514 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 35679-120301 amending and reordaining certain sections of the 2001-02 Capital Projects Fund Appropriations, providing for appropriation and transfer of funds in connection with construction of an elevated walkway in front of Warehouse Row between First Street and Second Street, S. W. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Acting Director, General Services Robert L. White, Manager, Purchasing Philip C. Schirmer, City Engineer Cassandra A. Benson, Civil Engineer I Barry L. Key, Director, Office of Management and Budget H:XAgenda.01XDeccmber 3, 2001 correspondance.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Th~. 3rd day of December, 2001. No. 35679-120301. AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2001-2002 Capital Projects Fund Appropriations, be, and the same are hereby, amended ~nd reordained to read as follows, in part: Appropriations General Govemment $ 17,439,034 Greater Gainsboro Parking Garage Construction (1) ..............5,924,574 Parks, Recreation and Cultural Railside Linear Walk - Phase 2 (2-3) .......................... Railside Linear Walk - Phase 4 (4) ........................... Railside Linear Walk - Phase 5 (5-7) .......................... $ 11,678,723 1,572,507 356,666 915,969 Revenues Due from State (8) ......................................... $ 300,000 1 ) Appropriated from General Revenue. 2) Appropriated from General Revenue 3) Appropriated from Bond Funds Series 1996 4) Appropriated from General Revenue 5) Appropriated from General Revenue 6) Appropriated from State Grant Funds -ISTEA (008-052-9573-9003) (008-052-9717-9003) $ (104,386) (85,071) (008-052-9717-9088) ( 63,836) (008-052-9730-9003) (15,700) (008-530-9759-9003) 205,157 (008-530-9759-9007) 300,000 7) Appropriated from Bond Funds Series 1996 8) Railside Linear Walk Phase 5 - ISTEA (008-530-9759-9088) (008-1351) 63,836 300,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. December 3, 2001 Office of the City Manager Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Contract Award Railside Linear Walk - Phase V Bid No. 01-10-13 Railside Linear Walk connects the Market Area to the Transportation Museum along Norfolk Avenue. Phases I through IV have been completed. Phase V, the final phase, is the elevated walkway in front of Warehouse Row between First Street and Second Street. After proper advertisement, three bids were received on Tuesday, November 6, 2001, with Breakell, Inc., 2314 Patterson Avenue, S.W., Roanoke, Virginia 24016, submitting the Iow bid in the amount of $645,969. The construction time was specified as one hundred eighty (180) consecutive calendar days. The City and Appalachian Power Company, d/b/a American Electric Power (AEP), have a Street Lighting Agreement dated July 1, 1995, providing for street lights and associated electrical current for the lights. In accordance with the Street Lighting Agreement and negotiations with AEP, AEP will provide the appropriate street lights and underground electrical work for Phase V of the Railside Linear Walk Project for an amount not to exceed $2O0,OOO. The project cost is estimated to be: Base Contract (Phase V) AEP Street Lights and Underground Electrical Work Testing and Miscellaneous Project Expenses $645,969 200,000 7O,OOO Total $915~969 Funding in the amount of $511,583 is available in the following project accounts: Railside Linear Park - Phase IV, account number 008-052-9730 ($15,700), Railside Linear Walk - Phase II, account number 008-052-9717 ($148,907), and Railside Linear Walk - Phase V, account number 008-530-9759 ($346,976). Additional funding of $300,000 is to be reimbursed from an ISTEA grant. The balance of funding needed for the project, $104,386, is available in account number 008-052-9573, Greater Gainsboro Parking Garage. Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 2401t-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci.roanoke.va.us The Honorable Mayor and Members of Council December 3, 2001 Page 2 Additional funding in excess of the contract amount will be used for lighting and electrical costs as well as miscellaneous project expenses including advertising, printing, testing services, minor variations in bid quantities and unforeseen project expenses. Recommended Action: Accept the above bid and authorize the City Manager to execute a contract for the above work with Breakell, Inc. in the amount of $645,969 with 180 consecutive calendar days of contract time, and reject all other bids. Authorize the City Manager to execute any necessary documents or agreements in connection with the Street Lighting Agreement dated July 1, 1995 with Appalachian Power Company, d/b/a American Electric Power (AEP), in order for AEP to provide the appropriate street lights and associated electrical work for Phase V of the Railside Linear Walk Project for an amount not to exceed $200,000. Transfer $15,700 from account number 008-052-9730, Railside Linear Park - Phase IV, $148,907 from account number 008-052-9717, Railside Linear Walk - Phase II, and $104,386 from account number 008-052-9573, Greater Gainsboro Parking Garage, to account number 008-530-9759, Railside Linear Walk - Phase V. Appropriate $300,000 to be reimbursed by an ISTEA grant to account number 008-530-9759, Railside Linear Walk - Phase V. Establish an account receivable of the same. DLB/CAB/bls City Manager Attachment C; Mary F. Parker, City Clerk William M. Hackworth, City Attorney James D. Grisso, Director of Finance D. Darwin Roupe, Director of General Services Philip C. Schirmer, City Engineer #CM01-00273 TABULATION OF BIDS RAILSlDE LINEAR WALK PHASE V BID NO. 01-10713 Bids were opened by Robert L. White, Manager, Purchasing Department, on Tuesday, November 6, 2001, at 2:00 p.m. CONTRACTOR Breakell, Inc. BID AMOUNT $ 645,969 Acorn Construction, Ltd. $1,083,700 Allegheny Construction Company, Inc. $1,210,785 Office of the City Engineer Roanoke, Virginia December 3, 2001 JAMES D. GRISSO Director of Finance December 3, 2001 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 JESSE A. HALL Deputy Director The Honorable Ralph K. Smith, Mayor The Honorable William H. Carder, Vice Mayor The Honorable William O. Bestpitch, Council Member The Honorable C. Nelson Harris, Council Member The Honorable W. Alvin Hudson, Jr., Council Member The Honorable William White, Sr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: October Financial Report This financial report covers the first four months of the 2001-2002 fiscal year. The following narrative discusses revenues and expenditures to date. REVENUE General Fund revenues reflect an increase of 2.64% or $1.,292,000 compared to FY01. Variances in specific categories of revenues are as follows: General Property Taxes increased 5.19% or $1,247,000. Real estate tax revenues increased 4.8% upon the collection of the first half installment, due on October 5th. These revenues were budgeted to grow approximately 3% from FY 01, therefore the status at October 31~t is very positive. Public service tax revenues and penalties and interest also grew since FY 01. Other Local Taxes decreased 2.32% or $286,000. Sales tax declined 1.95% or $86,000 from the prior year, a reflection of the economic decline experienced in recent months. This trend is expected to continue as we move further into the fiscal year. Electric, gas and water utility tax decreased due to timing differences. These decreases are partially offset by increases in cigarette and transient room taxes. The rates of both taxes increased in FY 02. The increased cigarette tax revenue will be dedicated to debt service for the series 2002 bonds. The increased transient room tax revenues are being used to fund an additional contribution to the Roanoke Valley Convention and Visitors Bureau. Permits, Fees and Licenses are up $119,000 or 47.97% due to increases in rates charged for building, electrical and plumbing inspections as well as the establishment of new construction-related fees. Revenue from Use of Money and Property decreased 13.01% or $57,000. Lower short term interest rates in the current year cause this decline. Conversely, rental income from the Commonwealth Building increased. Grants-in-Aid Federal Government decreased $8,600 due to timing differences in the receipt of revenue. Honorable Mayor and Members ~oh0oke City Council Page 2 November 5,2001 Miscellaneous Revenue decreased $60,000 or 62.19%. An increase in the volume of used vehicles necessitated an early surplus sale in FY01. The fall surplus property sale was held in August 2000, but will be conducted later in the current fiscal year. Internal Services are down $32,000 or 9.24% due to decreased engineering and building maintenance billings. EXPENDITURES AND ENCUMBRANCES General fund expenditures and encumbrances have increased 10.49% or $7,124,000 since FY01. Variances in individual expenditure categories are discussed as follows: Judicial Administration expenditures are up $124,000 or 6.65%. Personal service expenditures of the Circuit Court have increased due to additional law clerk positions, which were established during September of FY01. Expenditures of the Sheriff rose due to increased personal service costs and charges from the Department of Technology. Public Safety expenditures increased 7.10% or $1,054,000. Salary costs of the labor-intensive Police and Fire departments increased, as budgeted. Charges from the Department of Technology increased to Police and the E-911 Department. Workers' compensation expenses also rose in the Public Safety category, and these often fluctuate from year to year based on the given claims of a particular year. The E-911 Wireless cost center is new in FY02 as are the revenues from the State to conduct this function. Health and Welfare expenditures increased 7.97% or $536,000. Mental Health expenditures are up due to timing differences. Expenditures under the Comprehensive Services Act increased. Salary and client assistance costs rose in the Social Services department. Parks, Recreation and Cultural expenditures are up $124,000 or 6.97%. Workers compensation costs are up in this area, and fee recovery by the Recreation Department is below that of the prior year due to timing issues in the posting of these recoveries from the Parks and Recreation "rec track" system to the general ledger. These timing differences are expected to be corrected for the November 2001 report. Community Development expenditures increased 25.70% or $395,000 due to the establishment of the Neighborhood Partnership department as part of the General Fund. This department was included in the Grant Fund in prior years. Memberships and Affiliations expenditures increased, in part due to increased contributions to the Roanoke Valley Convention and Visitors Bureau. Nondepartmental expenditures increased 139.65% or $5,051,000. These expenditures have risen sharply on a year-to-date basis due to administrative efficiencies in the establishment and funding of CMERP projects in various funds of the City. By appropriating the entire CMERP funding at the beginning of the fiscal year, these transfers likewise all occur at the beginning of the year, rather than throughout the year as in the past. Transfers to the Capital Projects, Technology and Fleet Funds were significantly impacted by this change in policy. I would be pleased to answer questions City Council may have regarding the monthly financial statements. JDG/AHS Attachments ' Directoi' of Finance CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY OCTOBER 31, 2001 Transfer Number Date General Fund: CMT-1863 07/30/01 CMT-532 08/09/01 CMT-533 08/09/01 CMT-1176 08/28/01 CMT-1177 08/31/01 C MT-536 10/04/01 C MT-1195 10/04/01 Ex_~lanation F rom To Donation to Brain Injury Association Tipping Fees Tipping Fees Deficit in State and Local Hospitalization Reimbursements Fees Due to Downtown Roanoke Inc Related to Farmer's Market Consultant Payment for Health Care Renewal Adoption Incentive Funds Jail Solid Waste Management Solid Waste Management Human Services Support Contingency* Residual Fringe Benefits Income Maintenance Membership and Affiliations Engineering Building Maintenance Hospitalization Program Memberships and Affiliations Human Resources Social Services-Services Total General Fund Amount 5,000 568 2,270 995 15,856 13,000 15,089 52,778 Ca_~ital Pro_iects Fund: CMT-1180 09/05/01 Additional Project Expenses Available Contin_aency Balance of Contingency at July 1,2001 *Contingency Appropriations From Above Contingency Appropriations Through Budget Ordinances: BO 35515 08/20/01 Drug Prosecutor BO 35544 09/04/01 Zoning Inspector Positions Available Contingency at October 31,2001 Broadway Street Bridge Contingency Contingency First Street Bridge $ 23,550 Total Capital Projects Fund $ 23,550 Transfer to Grant Fund Transfer to Grant Fund $ 500,000 (15,856) (8,170) (80,996) $ 394,978 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Revised July I - Oct 31 July I - Oct 31 Percentage Revenue Revenue Source 2000-2001 2001-2002 of Change Estimates General Property Taxes $24,011,124 $25,258,331 5.19 % $77,105,366 Other Local Taxes 12,349,663 12,053,343 (2.32) % 58,016,878 Permits, Feesand Licenses 247,351 365,997 47.97 % 957,150 Fines and Forfeitures 291,297 289,468 (0.63) % 1,014,600 Revenue from Use of Money and Property 438,893 381,792 (13.01) % 1,118,330 Grants-in-Aid Commonwealth 10,158,480 10,565,319 4.00 % 46,402,072 Grants-in-Aid Federal Government 8,589 (100.00) % 34,300 Charges for Services 988,020 953,449 (3.50) % 3,888,997 Miscellaneous Revenue 95,816 36,227 (62.19) % 560,236 Internal Services 348,384 316,179 (9.24) % 2,330,692 Total $48,937,617 $50,230,105 2.64 % $191,428,621 Percent of Revenue Estimate Received 32.76% 20.79% 38.24% 28.53% 34.14% 22.77% 24.52% 6.47% 13.57% 26.24% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental Total Year to Date for the Period Current Fiscal Year July I - Oct 31 July I - Oct 31 Percentage Unencumbered Revised 2000-2001 2001-2002 of Change Balance Appropriations $3,972,041 1,984,726 15,889,735 10,132,149 7,257,997 1,900,129 1,930,829 8,002,205 15,329,223 8,667,348 $75,066,382 0.57 % 6.65 % 7.10 % 2.90 % 7.97 % 6.97 % 25.70 % (5.34) (O.lO) 139.65 10.49 % % % % $3,949,586 1,861,045 14,836,213 9,846,784 6,722,252 1,776,284 1,536,032 8,453,298 15,344,316 3,616,678 $67,942,488 $8,723,348 4,359,249 30,821,688 14,919,891 20,120,479 $12,695,389 6,343,975 46,711,423 25,052,040 27,378,476 Percent of Budget Obligated 31.29% 31.29% 34.02% 40.44% 26.51% 2,855,212 3,114,808 4,755,341 5,045,637 39.96% 38.27% 4,264,694 30,658,445 4,349,956 $124,187,770 12,266,899 45,987,668 13,017,304 $199,264,152 65.23% 33.33% 66.58% 37.67% 2 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Year to Date for the Period July 1 - Oct 31 July I - Oct 31 Percentage Revenue Source 2000-2001 2001-2002 of Change State Sales Tax $2,212,454 $2,217,425 0.22 % Grants-in-Aid Commonwealth 12,699,177 11,225,233 (11.61) % Grants-in-Aid Federal Government 22,992 22,497 (2.15) % Charges for Services 303,658 288,484 (5.00) % Transfer from General Fund 15,344,316 15,329,223 (Q10) % Special Purpose Grants 5,093,905 3,249,953 (36.20) % Total $35,676,502 $32,332,815 (9.37) % Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $9,492,986 23.36 % 41,656,787 26.95 % 115,390 19.50 % 1,971,820 14.63 % 45,987,668 33.33 % 3,568,002 NA $102,792,653 31.45 % SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Ex_~enditures Instruction General Support Transportation Operation and Maintenance of Plant Facilities Other Uses of Funds Special Purpose Grants Total Year to Date for the Period Current Fiscal Year July 1 - Oct 31 July I - Oct 31 Percentage Unencumbered Revised 2000-2001 2001-2002 of Change Balance Appropriations $18,266,799 1.69 1,099,047 (14.59) 900,270 (0.72) 2,906,408 (22.52) 1,080,069 (3.14) 5,193,508 4.27 3,568,002 (18.44) $33,014,103 (3.97) $17,962,668 1,286,776 906,819 3,751,100 1,115,029 4,980,812 4,374,563 $34,377,767 Percent of Budget Obligated % $56,387,095 $74,653,894 24.47 % % 2,743,667 3,842,714 28.60 % % 2,987,576 3,887,846 23.16 % % 7,450,057 10,356,465 28.06 % % 340,286 1,420,355 76.04 % % 1,413,993 6,607,501 78.60 % % 3,568,002 NA % $71,322,674 $104,336,777 31.64 % 3 CITY OF ROANOKE, VIRGINIA SCHOOL FOOD SERVICE FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July 1 - Oct 31 July I - Oct 31 Percentage Revenue Estimate Revenue Source 2000-2001 2001-2002 of Change Estimates Received Grants-in-Aid Commonwealth $ $84,483 100.00 % $84,464 100.02 % Grants-in-Aid Federal Government 125,185 138,645 10.75 % 2,891,594 4.79 % Charges for Services 239,707 367,493 53.31% 1,545,256 23.78 % Total $364,892 $590,621 61.86 % $4,521,314 13.06 % SCHOOL FOOD SERVICE FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year July 1 - Oct 31 July 1 - Oct 31 Percentage Unencumbered Revised Exbenditures 2000-2001 2001-2002 of Change Balance Appropriations Food Services $1,046,954 $1,209,170 15.49 % $3,336,839 $4,546,009 Facilities % 16,978 16,978 Total $1,046,954 $1,209,170 15.49 % $3,353,817 $4,562,987 Percent of Budget Obligated 26.60 % % 26.50 % 4 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 2001 Expenditures Unexpended Outstanding Unobligated Budget To Date Balance Encumbrances Balance General Govemment $17,568,420 $12,637,638 $4,930,782 $1,851,086 Education 2,500,000 2,500,000 Flood Reduction 15,649,118 9,161,148 6,487,970 185,921 Economic Development 27,195,963 17,168,166 10,027,797 764,341 Community Development 6,095,487 2,777,348 3,318,139 572,241 Public Safety 12,228,650 10,955,715 1,272,935 347,511 Recreation 11,274,337 5,536,733 5,737,604 878,714 Streets and Bridges 27,577,470 23,927,857 3,649,613 1,435,879 Storm Drains 2,788,825 1,916,012 872,813 198,875 Traffic Engineering 4,426,660 3,652,202 774,458 157,556 Capital Improvement Reserve (903,948) - (903,948) Total $126,400,982 $90,232,919 $36,198,163 $9,392,124 $3,079,696 6,302,049 9,263,456 2,745,898 925,424 4,858,890 2,213,734 673,938 616,902 (903,948) $29,776,039 CITY OF ROANOKE, VIRGINIA SCHOOL CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 2001 Elementary Schools Renovation Middle Schools Renovation High Schools Renovation Technology Improvements Interest Expense Capital Improvement Reserve Total Expenditures Unexpended Outstanding Unobligated Budget To Date Balance Encumbrances Balance $14,053,675 $13,188,284 3,920,549 3,882,653 3,500,000 3,248,704 781,786 781,786 262,929 263,874 1,051,271 $865,391 $713,080 37,896 37,483 251,296 194,118 (945) 1,051,271 $23,570,210 $21,365,301 $2,204,909 $944,661 $152,311 433 57,178 (945) 1,051,271 $1,260,248 5 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND COMPARATIVE STATEMENT OF REVENUES FOR THE 4 MONTHS ENDING OCTOBER 31, 2001 Interest Revenue: Interest on Bond Proceeds Interest on SunTrust Lease Interest on Idle Working Capital Total Interest Revenue Multi Year Revenues: Intergovernmental Revenue: Federal Government: FEMA- Regional Mitigation Project Commonwealth: VDES - Garden City Mitigation Project Virginia Transportation Museum - ISTEA Total Intergovernmental Revenue Revenue from Third Parties: Verizon - Brambleton Avenue Signals Carilion Health Systems - Land Sale Times-World Corporation - Land Sale Trigon Insurance - Land Sale Mill Mountain Visitors Center - Private Donations Total Revenue from Third Parties Other Revenue: Transfers from General Fund Transfers from Water Fund Transfers from Sewage Fund Transfers from Management Services Fund Total Other Revenue Total FY 2002 $223,838 7,776 214,507 446,121 19,223 10,143 16,176 45,542 375,000 lO0 lO0 375,200 5,147,517 5,147,517 $6,014,380 FY 2001 $648,838 340,980 989,818 230,692 230,692 36,055 1,260 37,315 2,823,157 2,900 12,600 100,000 2,938,657 $4,196,482 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 2001 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Rent Miscellaneous Revenue Interest and Fiscal Charges Transfer to Capital Projects Fund Net Nonoperating Expenses Net Income FY 2002 $1,489,665 1,287,162 287 629 6 855 10 650 81 696 8 144 220 863 923 715 4,316,379 1,409,756 1,387,837 562,178 3,359,771 956,608 77,678 24,571 42,204 (344,584) (200,131) $756,477 FY 2001 $1,284,959 1,202 566 89 629 3 091 10 354 76 019 4 800 134 067 1,069 112 3,874,597 1,346,343 993,067 565,964 2,905,374 969,223 150,199 20,014 7,075 (375,519) (2,900) (201,131) $768,O92 7 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 2001 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Interest and Fiscal Charges Miscellaneous Revenue Transfer to Capital Projects Fund Net Nonoperating Expenses Net Income (Loss) FY 2002 $2,565,154 273,072 75,548 289,791 48,978 56,975 78,216 3,387,734 721,574 1,957,279 573,185 3,252,038 135,696 76,469 (253,192) 91 (176,632) ($40,936) FY 2001 $2,576,952 299,504 83,032 316,173 51,167 124,926 7,055 3,458,809 638,270 1,765,496 396,823 2,800,589 658,220 136,308 (258,179) (12,600) (134,471) $523,749 CITY OF ROANOKE, VIRGINIA CiViC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 2001 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Facility Fees Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues Transfer from General Fund Interest on Investments Miscellaneous Total Nonoperating Revenues Net Loss FY 2002 $75,359 29,006 50,200 23,654 5,440 4O0 21,288 17,383 637 125,500 6,792 355,659 512,990 474,867 167,091 1,154,948 (799,289) 9,131 169 9,300 ($789,989) FY 2001 $107,996 48,604 38,537 7,092 11,096 19,345 11,116 84,717 9,045 337,548 439,651 416,675 147,194 1,003,520 (665,972) 7,800 24,667 3,545 36,012 ($629,960) CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 2001 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Transfer From General Fund Interest on Investments Interest and Fiscal Charges Operating Subsidy for GRTC Miscellaneous Net Nonoperating Expenses Net Income (Loss) FY 2002 $127,794 146,377 75,017 152,154 122,117 45,471 668,930 218,867 182,780 401,647 267,283 32,000 4,368 (165,707) 726 (128,613) $138,670 FY 2001 $113,808 147,187 69,963 145,640 126,961 23,468 627,027 260,122 182,331 442,453 184,574 130,000 9,408 (173,916) (226,161) 8,680 (251,989) ($67,415) 10 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 2001 Operating Revenues FY 2002 COMMISSION (1) CONFERENCE CENTER (2) TOTAL Conference Center Total Operating Revenues $ - $ 1,082,200$ - 1,082,200 1,082,200 $ 1,082,200 Operating Expenses Personal Services Fees for Professional Services Administrative Expenses Conference Center Total Operating Expenses 31,705 22,864 35,227 89,796 (89,796) 31,705 22,864 35,227 863,421 863,421 863,421 953,217 218,779 128,983 Net Operating Income (Loss) Nonoperating Revenues (Expenses) Contributions from City of Roanoke ContribulJons from Virginia Tech Interest on Investments Rent. Taxes, Insurance, and Other 87,500 87,500 48,958 87,500 87,500 48,958 (5,830) (5,830) (5,830) 218,128 212,949 347,111 54,111 205,641 158,838 $ 141,470 $ Net Nonoperating Revenues (Expenses) 223,958 Net Income Before Depreciation 134,162 Depreciation Expense/Replacement Reserve 151,530 Net Income (Loss) $ (17,368) $ Notes to Financial Statement: (1) The column entitled "Commission" represents Commission activity in the City's financial records. (2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as provided by Doubletree Management. FY 2001 1,270,784 1,270,784 30,513 18,439 760 919,777 969,489 301,295 87,500 87,500 16,796 (11,879) 179,917 481,212 215,242 265,970 11 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDING OCTOBER 31, 2001 Operating Revenues Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses) Interest Revenue Interest Expense Transfers To Other Funds Transfers From Other Funds Other Revenue Net Nonoperating Revenues Net Income (Loss) TOTALS Department of Materials Fleet Risk Technology Control Management Management FY 2002 FY 2001 $1,397,424 $220,155 $1,124,148 $3,445,428 $6,187,155 $5,545,866 1,397,424 220,155 1,124,148 3,445,428 6,187,155 5,545,866 740,041 22,772 438,869 60,200 1,261,882 1,199,268 541,589 205,820 305,404 3,414,543 4,467,356 3,570,903 172,141 645,397 - 817,538 755,620 1,453,771 228,592 1,389,670 3,474,743 6,546,776 5,525,791 (56,347) (8,437) (265,522) (29,315) (359,621) 20,075 53,098 12,633 131,869 197,600 336,727 (5,090) (17,352) - (22,442) - - (100,000) 2,371,623 421,820 - 2,793,443 10,184 1,989 - - 12,173 2,429,815 1,989 417,101 131,869 2,980,774 236,727 $2,373,468 ($6,448) $151,579 $102,554 $2,621,153 $256,802 12 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED OCTOBER 31, 2001 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED OCTOBER 31, 2001. BALANCE AT BALANCE AT BALANCE AT FUND SEPT 30, 2001 RECEIPTS DISBURSEMENTS OCT 31, 2001 OCT 31, 2000 GENERAL $3,344,383.15 $21,889,598.84 $23,446,956.24 $1,787,025.75 $9,744,806.94 WATER 6,083,272.53 604,413.63 354,827.53 6,332,858.63 6,837,671.06 SEWAGE 6,863,748.15 2,179,013.75 1,750,613.98 7,292,147.92 7,281,706.00 CIVIC CENTER 926,530.63 73,429.42 352,397.32 647,562.73 802,313.84 TRANSPORTATION 157,617.79 201,445.36 48,096.31 310,966.84 134,458.37 CAPITAL PROJECTS 33,493,064.15 4,012,949.52 1,369,308.97 36,136,704.70 45,871,301.51 CONFERENCE CENTER 4,479,214.58 50,221.15 416,664.45 4,112,771.28 813,736.46 i RKE VALLEY DETENTION COMM 4,320,001.04 193,149.52 270,718.70 4,242,431.86 4,289,169.21 DEBT SERVICE 11,546,482.53 1,767,037.99 0.00 13,313,520.52 10,871,864.96 DEPT OF TECHNOLOGY 4,457,223.30 2,481,846.29 963,984.90 5,975,084.69 4,114,650.23 MATERIALS CONTROL 225,413.45 110,917.78 111,290.24 225,040.99 29,423.58 !MANAGEMENT SERVICES 0.00 0.00 0.00 0.00 154,368.13 FLEET MANAGEMENT 425,252.39 851,461.93 89,144.62 1,187,569.70 1,133,711.04 PAYROLL (11,533,954.52) 14,633,164.56 14,787,665.41 (11,688,455.37) (11,385,506.28 RISK MANAGEMENT 12,145,710.07 588,636.62 590,596.04 12,143,750.65 11,372,238.05 PENSION 1,459,019.21 491,297.92 1,229,767.46 720,549.67 595,543.44 SCHOOL FUND 12,802,429.49 4,053,008.09 5,660,984.35 11,194,453.23 12,536,681.11 SCHOOL CAPITAL PROJECTS (1,062,002.67) 0.00 306,337.69 (1,368,340.36) (2,963,315.35) SCHOOL FOOD SERVICE 86,841.99 334,313.75 627,063.09 (205,907.35) (460,115.44)., FDETC 25,230.98 224,989.86 204,418.97 45,801.87 43,449.16i GRANT 602,763.00 731,177.83 228,883.18 1,105,057.65 638,187.84i TOTAL $90,848,241.24 $55,472,073.81 $52,809,719.45 $93,510,595.60 $102,456,343.861 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED OCTOBER 31,2001. THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET COMMERCIAL PAPER LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENTS STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER) VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL $9,586.17 1,463,593.74 4,544,625.62 20,061,532.38 26,869,798.61 10,000,000.00 18,000,000.00 443,669.39 15,117,789.69 $93,510,595.60 DATE: NOVEMBER 16, 2001 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE 4 MONTHS ENDED OCTOBER 31, 2001 Additions: Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment income (Loss) Total Additions (Deductions) FY 2002 $1,244,973 (18,757,717) 876,902 (17,880,815) (27,521) (17,853,294) (16,608,321) FY 2001 $1,262,075 (1) (1,350,414) 1,574,721 224,307 (17,009) (2) 241,316 1,503,391 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund balance October 31 $4,852,837 16,223 4,869,060 (21,477,381) 326,337,980 $304,860,599 $4,232,802 25,612 4,258,414 (2,755,023) 350,929,145 $348,174,122 (1) Reversal of accruals made at June 30, 2001 (2) Reversal of accruals made at June 30, 2000 14 CITY OF ROANOKE PENSION PLAN BALANCE SHEET OCTOBER 31, 2001 Assets Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets FY 2002 $678,132 305,401,496 2,070 5,434 $306,087,132 FY 2001 $595,310 348,636,826 2,850 5,097 $349,240,083 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance $1,224,792 1,741 1,226,533 326,337,980 (21,477,381) 304,860,599 $306,087,132 $1,064,306 1,655 1,065,961 350,929,145 (2,755,023) 348,174,122 $349,240,083 15 JAMES D. GRISSO Director of Finance CITY OF ROANOKE DEPARTMENT OF FInD 215 Church Avenue, S.~.',~l[1~o~]U4~;~[~$ OFFICF P. O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 8~82~0V 29 ~0:31 Fax: (540) 853-2940 JESSE A. HALL Deputy Director December 3, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Jr., Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of Council: We are very pleased to present our audited fiscal year 2001 Comprehensive Annual Financial Reports for the City of Roanoke and the City of Roanoke Pension Plan. Both documents have unqualified (the best) opinions from our external auditors, KPMG, LLP. The audited General Fund fund balance at June 30, 2001 designated for the Capital Maintenance and Equipment Replacement Program (CMERP) is $6,585,034, the same as reported to you on August 20, 2001. Of this balance, $814,204 is designated for use by our Schools. Additionally, $316,300 of this balance was carried forward from the fiscal year 2000 CMERP. The audited School CMERP of $557,872 is likewise unchanged. A special thank you for leadership in financial reporting goes to Mr. Jesse A. Hall, Deputy Director of Finance, Ms. Ann Shawver, Manager of Accounting Services, Ms. Tammy Todd, Financial Systems Accountant, Ms. Debra Caldwell, Retirement Administrator, Mr. Harold Harless, Retirement Accountant, Ms. Gloria Deese, Retirement Account Technician, Ms. Patti Saunders, former Finance Administrative Secretary, Ms. Connie Goodman, Acting Finance Administrative Secretary, Mr. Chris Slone, Director of Communications, Ms. Linda Bass, Economic Development Specialist, and the entire Department of Finance staff for their professional and dedicated work in the preparation of these complex Annual Financial Reports. Honorable Mayor and Members of City Council December 3, 2001 Page 2 I would be pleased to answer any questions you may have regarding the two Annual Financial Reports. Sincerely, Director of Finance JDG:g Enclosures C: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Will Claytor, Director, Real Estate Valuation Drew Harman, Municipal Auditor Arthur B. Crush, III, Clerk of Circuit Court David C. Anderson, Treasurer George M. McMillian, Sheriff Donald S. Caldwell, Commonwealth's Attorney Sherman A. Holland, Commissioner of the Revenue George C. Snead, Jr., Assistant City Manager for Operations Rolanda Johnson, Assistant City Manager for Community Development Wayne Harris, Superintendent of Schools Richard Kelley, Assistant Superintendent of Operations MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 2401 I- 1536 telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkr,~ci.roanoke.va.us December 5, 2001 File #80-496 STEPHANIE M. MOON Deputy City Clerk The Reverend Edward T. Burton 1640 Flora Lane, N. W. Roanoke, Virginia 24017 Dear Reverend Burtofi: I am enclosing copy of Resolution No. 35683-120301 officially naming you as Roanoke's Citizen of the Year 2001. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 3, 2001. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure N:\CKMHlXAgenda.01XDecember 3, 2001 correspondancc.wpd THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of December, 2001. No. 35683-120301. A RESOLUTION naming The Reverend Edward T. Burton Citizen of the Year 2001 for the City of Roanoke. WHEREAS, Reverend Burton, a native 0fRichmond, Virginia, received his Bachelor o fArts and Master of Divinity degrees from Virginia Union University in Richmond, his Doctor of Ministry degree from Luther Rice Seminary in Jacksonville, Florida, and his Honorable Doctor of Divinity degree from Virginia Seminary and College in Lynchburg. WHEREAS, Reverend Burton has demonstrated a heartfelt interest in higher education and for the advancement of minorities in the Roanoke Valley and has helped resolve controversial neighborhood and community issues by working hand-in-hand with City government and its Police Department. WHEREAS, Reverend Burton has been the pastor for Sweet Union Baptist Church for approximately 42 years, where he has shown exemplary dedication in ministering and caring for the needs of each member of his 450-member congregation. WHEREAS, Reverend Burton currently serves as chaplain for Roan°ke Fire and Emergency Medical Services. WHEREAS, Reverend Burton is a member of the Board of Managers of Virginia Seminary and College, former president of the Virginia Baptist State Convention, past president of the Valley Ministers' Conference and Baptist Pastors' Conference of Roanoke, past moderator of Valley Baptist Association, and is a life member of the National Association for the Advancement of Colored People. WHEREAS, Reverend Burton received the Leadership in Diversity Award from the United Way in 2000, and the Distinguished Service Award from the Roanoke Jaycees. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Reverend Edward T. Burton be named Citizen of the Year for the year 2001 in the City of Roanoke, Virginia. 2. The City Clerk is directed to transmit an attested copy of this resolUtion to The Reverend Edward T. Burton. ATTEST: City Clerk. H:',MEASURES'o'-citizeno fyearbur ton. 1 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of December, 2001, KERMIT E. HALE was reappointed as a member of the Board'of Zoning Appeals for a term ending December 31,2004. Given under my hand and the Seal of the City of Roanoke this fifth day of December, 2001. City Clerk H:~Agenda.01XDecember 3, 2001 correspondance.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of December, 2001, BENJAMIN S. MOTLEY was reappointed as a member of the Bbard of Zoning Appeals for a term ending December 31,2004. Given under my hand and the Seal of the City of Roanoke this fifth day of December, 2001. City Clerk H:',Agenda.0 l~Decembcr 3,2001 correspondance.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of December, 2001, PHILIP H. LEMON was appointed as a 'member of the Board of Zoning Appeals to fill the unexpired term of J. Clayton Grogan, resigned, ending December 31,2003. Given under my hand and the Seal of the City of Roanoke this fifth day of December, 2001. City Clerk H:~,Agenda.0 l~December 3,2001 correspondance.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of December, 2001, CHERI W. HARTMAN was appointed as a member of the Advisory Board of Human Development for a term ending November 30, 2005. Given under December, 2001. my hand and the Seal of the City of Roanoke this fifth day of City Clerk H:'~Agcnda.01~December 3, 2001 correspondancc.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of December, 2001, JAMAAL JACKSON was appointed as a member of the Youth Services Citizen Board to fill the unexpired term of Sara Lee, ending May 31,2002. Given under my hand and the Seal of the City of Roanoke this fifth day of December, 2001. City Clerk H:XAgenda.0 l~Decembcr 3,2001 correspondance.wpd