HomeMy WebLinkAboutCouncil Actions 10-18-01ROANOKE CITY CO UNCIL
REGULAR SESSION
HUDSON
35602-101801
October 18, 2001
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (All present)
The Invocation was delivered by The Reverend Carl T. Tinsley, Pastor,
First Baptist Church, Buena Vista, Virginia.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Friday, October 19, 2001,
at 7:00 p.m., and Saturday, October 20, 2001, at 4:00 p.m. Council meetings
are now being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE CITY COUNCIL
AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND
RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT www.roanokegov.com, CLICK
ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS
AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT
SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
PRESENTATIONS:
Proclamation declaring
Humanities Month.
File #3
the month of October 2001
as National Arts and
2
Recognition of Roanoke Citizen, the City of Roanoke Quarterly Magazine, as
recipient of the National "3CMA" (City/County Communications and
Marketing Association) Silver Circle Award for Best Newsletter.
File #80
A ordinance with regard to the new agenda process.
Adopted Ordinance No. 35602-101801. (7-0)
File #24-132
A resolution of congratulations to Allstate Insurance Company on the occasion
of its anniversary in the Roanoke Valley.
Adopted Resolution No. 35603-101801. (7-0)
File #80
A resolution memorializing the late Mary Chisholm Pickett, a resident of the
Roanoke Valley since 1934.
Adopted Resolution No. 35604-101801. (7-0)
File #80-132-367
0
CONSENT AGENDA
C-1
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE 1TEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the special and regular meetings of Council held on Tuesday,
September 4, 2001; and the special and regular meetings held on Monday,
September 17, 2001.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
3
C-2
C-3
C-4
C-5
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDATION ACTION:
File #110-132
Concur in request.
A communication from Mayor Ralph K. Smith requesting a Closed
Meeting to discuss personnel matters, specifically interviews for appointments
to the Architectural Review Board, pursuant to Section 2.2-3711 (A)(1), Code
of Virginia (1950) as amended.
RECOMMENDATION ACTION:
File #110-132
Concur in request.
A communication from the City Manager requesting that Council
convene in Closed Meeting to discuss acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section
2.2-371 l(A)(3), Code of Virginia (1950), as amended.
RECOMMENDATION ACTION:
File #2-104-132
Concur in request.
A communication from the City Manager requesting that Council
convene in Closed Meeting to discuss acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section 2.2-
371 l(A)(3), Code of Virginia (1950), as amended.
RECOMMENDATION ACTION: Concur in request.
C-6
Withdrawn by the City Manager.
Minutes of the meeting of the
October 1, 2001.
RECOMMENDED ACTION:
File #10-300
Audit Committee held on Monday,
Receive and file.
4
C-7
e
e
Qualification of the following persons:
Edward S. Colonna as a member of the New Construction Code, Board
of Appeals, for a term ending September 30, 2006;
Ben J. Fink as a Commissioner of the City of Roanoke Redevelopment
and Housing Authority for a term ending August 31, 2005; and
Robert C. Poole as a member of the Roanoke Civic Center Commission
for a term ending September 30, 2004.
RECOMMENDED ACTION: Receive and file.
File #15-32-110-178-192-200
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
a. Request of the Roanoke Regional Chamber of Commerce to express
support of and commendation for cooperative public safety efforts
underway between the City of Roanoke and the County of Roanoke.
Beth Doughty, President, Spokesperson.
Received and filed.
File #5-70-99-175-354
PETITIONS AND COMMUNICATIONS:
a. A communication from the Roanoke City School Board requesting that
Council appropriate $8,480.00 for the Title I School Improvement
Program; and $545,773.00 from the Capital Maintenance and Equipment
Replacement Fund; and a report of the Director of Finance
recommending that Council concur in the request.
Adopted Budget Ordinance No. 35605-101801. (7-0)
File #60-217-467
A communication from the Roanoke City School Board requesting that
Council issue General Obligation Qualified Zone Academy Bonds, in an
aggregate principal amount not to exceed $1,100,000.00, to rehabilitate,
repair, and/or equip Lincoln Terrace Elementary School.
Adopted Resolution No. 35606-101801. (7-0)
File//53-467
do
A petition from the Boys and Girls Clubs of Roanoke Valley, Inc.,
requesting exemption from taxation of real property located at 1719 9th
Street, S. E., in the City of Roanoke, pursuant to Section 30-19.04(B),
Code of Virginia (1950), as amended.
The matter was referred to the City Manager for study, report and
recommendation to Council and to schedule a public hearing.
File//79-304
Council Member White reiterated previous requests that City staff
review the status of 501(C)(3) non-profit corporations to provide
Council with a review of current properties on the City's tax role
versus tax exempt properties, and submit a policy recommendation
for consideration by Council.
A communication from the General Registrar requesting that Council
approve an emergency change in the polling place from the National
Guard Armory, 33 Reserve Avenue, S. W., to the Roanoke City Schools
Maintenance Building, 250 Reserve Avenue, S. W.
Adopted Ordinance No. 35607-101801. (7-0)
File//40-122-189-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS' NONE.
ITEMS RECOMMENDED FOR ACTION:
6
o
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A communication recommending authorization to execute
Amendment No. 2 to the 2000-01 Community Development
Block Grant Funding Administration Agreement with the
Roanoke Redevelopment and Housing Authority, to provide
funds for infrastructure improvements associated with the Lincoln
2000/HOPE VI Community Revitalization P.rogram Project; and
appropriation and transfer of funds in connection therewith.
Adopted Budget Ordinance No. 35608-101801 (7-0), and
Resolution No. 35609-101801. (6-0, Council Member White
was out of the Council Chamber.)
File//60-178-200
A communication recommending appropriation of $75,211.00 to
Grant Fund accounts in connection with the Forfeited Asset
Sharing Program.
Adopted Budget Ordinance No. 35610-101801. (6-0, Council
Member White was out of the Council Chamber.)
File//5-60
A communication recommending authorization to accept the bid
submitted by Breakell, Inc., in the amount of $362,331.00, for
improvements to seven City softball/baseball fields; and transfer
of funds in connection therewith.
Adopted Budget Ordinance No. 35611-101801 and Ordinance
No. 35612-101801. (6-0, Vice-Mayor Carder abstained from
voting inasmuch as he has a business relationship with
Breakell, Inc.)
File #60-67
A communication recommending appropriation of $132,624.00
in connection with carryover funds for the Fifth District
Employment and Training Consortium.
Adopted Budget Ordinance No. 35613-101801. (7-0)
File #60-246
7
o
A communication recommending authorization to accept the bid
submitted by Aramark Uniform and Career Apparel, Inc., in the
amount of$119,080.88 for rental of uniforms for City employees,
for a period of one year, with an option to rene~v for four
additional one year periods; and reject all other bids received by
the City.
Adopted Resolution No. 35614-101801. (7-0)
File #184
6. A communication with regard to special military leave pay.
The matter was tabled until the next
Council on Monday, November 5, 2001.
File #184
regular meeting of
o
A communication recommending amendment of the City Code to
establish a residential parking permit program; and amendment of
the City's Fee Compendium to provide for the permit fees.
Adopted Ordinance No. 35615-101801. (7-0)
File #20-24-289
6. REPORTS OF COMMITTEES: NONE.
7. UNFINISHED BUSINESS: NONE.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
go
A resolution reappointing William L. Bova as a Director of the
Industrial Development Authority for a term of four years commencing
on October 21, 2001, and expiring on October 20, 2005.
Adopted Resolution No. 35616-101801.
Wyatt was out of the Council Chamber.)
File #110-207
(6-0, Council Member
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A resolution reappointing S. Deborah Oyler as a Director of the
Industrial Development Authority for a term of four years commencing
on October 21,2001, and expiring on October 20, 2005.
Adopted Resolution No. 35617-101801.
Wyatt was out of the Council Chamber.)
File #110-207
(6-0, Council
Member
A resolution electing and appointing Troy A. Harmon as Municipal
Auditor for the City of Roanoke, and ratifying the terms and conditions
of employment as Municipal Auditor offered to Mr. Harmon.
Adopted Resolution No. 35618-101801.
Wyatt was out of the Council Chamber.)
File #184-280
(6-0, Council Member
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member White commended his fellow Council Members on
their participation in a Planning Retreat which was held on
October 3 at Apple Ridge Farm and encouraged Council to
continue to engage in similar work sessions.
File #132
Vice-Mayor Carder referred to a meeting of the First Cities
Coalition which was held during the Annual Conference of the
Virginia Municipal League. He advised that the Coalition is
composed of 14 cities that face similar problems in terms of state
funding inequities, and noted that meetings of the Coalition will be
scheduled in the near future.
File #132-60-550
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
9
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Mrs. Joseph Lawson, 3151 West Ridge Road, S. W., addressed Council
with regard to deer over population in her neighborhood. The matter was
referred to the City Manager for report.
File #86-54
Ms. Amy Cosner, 4004 High Acres Road, N. W., addressed Council with
regard to anti-abortion protestors on Peters Creek Road, N. W.
File #86-478
The meeting was declared in recess for three closed sessions.
CERTIFICATION OF CLOSED SESSION. (7-0)
The following persons were reappointed as members of the Roanoke
Neighborhood Partnership Steering Committee for terms ending
November 30, 2004:
Paula L. Prince
James Armstrong
Charles W. Hancock
Stark H. Jones
George M. McMillan
Richard J. Nichols
Henry Scholz
Frederick M. (Rick) Williams
File #15-110-488
Courtney Penn was reappointed as a member of the Advisory Board of
Human Development for a term ending November 30, 2005.
File #15-72-110
l0
Judy Jackson was appointed as a member of the Human Services
Committee for a term ending June 30, 2002.
File #15-72-110
Frank Eastburn was appointed as member of the Roanoke Arts
Commission to fill the unexpired term of Rita D. Bishop, ending
June 30, 2002.
File #15-110-230
THE MEETING OF COUNCIL WAS DECLARED IN RECESS AT
4:55 P.M., TO BE RECONVENED AT 5:00 P. M., IN THE
EMERGENCY OPERATIONS CENTER CONFERENCE ROOM,
ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING, FOR A
JOINT MEETING OF COUNCIL AND THE ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY.
JOINT MEE TING
CITY CO UNCIL/R OANOKE REDE VEL OPMENT
AND HOUSING AUTHORITY
October 18, 2001
5:00p. m.
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM
1. Call to Order.
Roanoke Redevelopment and Housing Authority Roll
Call.
3. Welcome. Mayor Smith.
4. Invocation. Council Member Harris.
5. Opening Remarks. Chairman Anderson.
Dinner
12
6. Project Updates:
· South Jefferson Redevelopment Area. Ms. Meredith.
· Eight Jefferson Place (GOB South) (Shenandoah Crossing
Apartments project). Mr. Lynn.
Lincoln 2000. Ms. Bumbry.
Market Rate Housing Efforts.
7. Recap and Recommended Action:
· What the RRHA Brings. Mr. Fink.
8. Comments by City Council/Roanoke Redevelopment and
Housing Authority/Staffs.
9. Other Business.
10.
Summary. Chairman Anderson.
THE CITY COUNCIL MEETING WAS DECLARED IN RECESS AT
6:40 P.M. TO BE RECONVENED AT 7:00 P. M., IN THE CITY
COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., CITY OF
ROANOKE.
13
ROANOKE CITY CO UNCIL
REGULAR SESSION
October 18, 2001
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. (All present)
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Tonight's meeting will be replayed on Channel 3 on Friday, October 19,2001,
at 7:00 p.m., and Saturday, October 20, 2001, at 4:00 p.m. Council meetings
are now being offered with closed captioning for the hearing impaired.
14
A. PUBLIC HEARINGS:
Public hearing on the request of Sherman W. Chisom that an unused,
unpaved and unimproved alleyway running in an east/west direction
between 101/2 Street and 11 th Street, S. E., between properties identified
as Official Tax Nos. 4111317 and 4111303, for a distance of
approximately 130 feet in a westerly direction from 11th Street, be
permanently vacated, discontinued and closed. Sherman W. Chisom,
Spokesperson.
Adopted Ordinance No. 35619-101801. (7-0)
File #514
Public hearing on the request of the Times-World Corporation that a
portion of Salem Avenue, S. W., near its intersection with Second Street,
being approximately five feet wide and 35 feet long, lying on the south
side of Salem Avenue, and shown on the "Right of Way Easement and
Vacation Plat for The Roanoke Times," prepared by Caldwell White
Associates, and dated August 22, 2001, be permanently vacated,
discontinued and closed. Daniel F. Layman, Jr., Attorney.
The ordinance failed for lack of five affirmative votes.
File #227-514
o
Public hearing on a request of the City of Roanoke to vacate a utility
easement across four parcels of land along Second Street, S. W.,
identified as Official Tax Nos, 1011001-1011004, inclusive, in
connection with the Times-World Corporation expansion. Darlene L.
Burcham, City Manager.
The matter was tabled until the next regular meeting of Council on
Monday, November 5, 2001, at 2:00 p.m., or as soon thereafter as
the matter may be heard in the Council Chamber, Mayor Smith
voted no.
File #28-227
Public hearing on a request of the City of Roanoke to amend Section
36.1-206, Permitted Uses, Section 36.1-227, Permitted Uses, and 36.1 -
249, Permitted Uses, Chapter 36.1, Zoning, Code of the City of Roanoke
(1979), as amended, to provide for commercial printing establishments
including newspapers, publications and other printed materials as
permitted uses in the C-2, General Commercial District, C-3, Central
Business District, and LM, Light Manufacturing District, of the City of
Roanoke. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 35620-101801.
Hudson was out of the Council Chamber.)
File #24-51-227
(6-0,
Council Member
Public hearing on a request of the City Planning Commission to amend
Section 36.1-723, Penalty_ for violations, Chapter 36.1, Zoning, Code of
the City of Roanoke (1979), as amended, to revise penalties for
violations of the Zoning Ordinance. D. Kent Chrisman, Chair.
Adopted Ordinance No. 35621-101801. (7-0)
File #24-51
Public hearing on a request of the City of Roanoke to amend Section
36.1-640, Appointment, membership, Division 2, Architectural Review
Board, Article VII, Administration, Chapter 36.1, Zoning, Code of the
City of Roanoke (1979), as amended, to eliminate certain qualifications
for membership on the Architectural Review Board. Darlene L.
Burcham, City Manager.
The matter was tabled.
File #24-51-110-249
Public hearing to consider the proposed renaming of Elmwood Park to
honor the late Dr. Martin Luther King, Jr.
No action was taken.
File #67
16
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OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL' BE REFERRED
IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., expressed confusion with
regard to the process that was followed in connection with the public
hearing to name Elmwood Park in honor of the late Dr. Martin Luther
King, Jr. She expressed concern that citizens were not formally advised
of either the City Manager's recommendation as a result of the report of
the committee that was appointed by the City Manager to study the
matter, or the alternative proposal presented by Council Member Harris.
File #66-67-132
Mr. Robert Gravely, 617 Hanover Avenue, N. W., expressed concern for
a Roanoke City worker who was recently attacked by a citizen while
performing his duties as a City employee. He referred to other alleged
incidents that have threatened the personal safety of City workers while
performing their duties. He advised that Dr. Martin Luther King, Jr.,
stood for peace and he represented all people, regardless of race;
therefore, racism should not be an issue and suggested further study
leading to a compromise recommendation to honor Dr. King's memory.
File #66-67-184
Mr. Chris Craft, 1501 East Gate Avenue, N. E., expressed dissatisfaction
with the actions of some Members of Council; i.e.: spending taxpayers'
money to lease a building on Williamson Road to relocate the Social
Services Department when the funds could be spent on increasing teacher
salaries, equipment purchases, etc. He applauded Council for opening the
lines of communication between Council Members and citizens at the end
of the City Council meeting.
File #66-72-132-467
Ms. Rosalie S. Motley, 2835 Cove Road, N. W., addressed Council in
regard to Red Ribbon Week which will be observed on October 25 - 31,
and was established in 1985 by the Virginia Federation of Community and
Drug Free Youth. She invited the Members of Council to attend special
activities at William Fleming High School on Wednesday, October 31,
which are designed to promote a drug free life style by students.
File #76-132-467
Mr. Kermit Shriver, 18 Mountain Avenue, S. W., expressed concern with
regard to noise and safety issues as a result of emergency vehicles entering
the City from the vicinity of Troutville, Buchanan, Daleville, etc. He
requested that the City of Roanoke communicate with the above
referenced localities to determine if vehicles can exit 1-581 and access the
City via Williamson Road, proceeding through a traffic light at Albemarle
Avenue to South Jefferson Street and enter the hospital complex at the
foot of the bridge. Council Member Wyatt requested that the matter be
referred to the City Manager to communicate with the localities.
File #20-66-221
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
FRIDAY, OCTOBER 19, 2001, AT 2:00 P.M., ON THE MEZZANINE OF
THE ROANOKE CIVIC CENTER AUDITORIUM FOR A
CONTINUATION OF CITY COUNCIL'S PLANNING RETREAT.
IN THE COU~xlCIL OF THE CITY OF R ~
OANOKE, VIRGINIA,
The 2nd day of July, 2001.
No. 35455-070201.
A RESOLUTION providing that the regular meeting of City Council scheduled to be
held at 2:00 p.m. and 7:00 p.m., on Monday, October 15, 2001, shall be held at 2:00 p.m.
and 7:00 p.m. on Thursday, October 18, 2001.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Due to the Virginia Municipal League Annual Conference scheduled to be held
on October 10 - 16, 2001, in Virginia Beach, Virginia, which a majority of the memb,¢rs of
City Council desire to attend, the meeting of City Council regularly scheduled to be held at
2:00 p.m. and 7:00 p.m. on Monday, OctoberlS, 2001, is hereby rescheduled to be held on
Thursday, October 18, 2001, at 2:00 p.m. and 7:00 p.m., such meeting to be in the Council
Chamber~ of the Noel C. Taylor Municipal Building, at 215 Church Avenue, S.W.
2. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the door~ of the Council Chamber~ and inserted in a newspaper having general
circulation in the City at least seven days prior to October I§, 2001.
ATTEST:
City Clerk.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
RECEIVED
The Roanoke Times CITY CLERKS OFFICE
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01772205 IN THE COUNCIL OF
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. .
Sworn and subscribed~before me this ~ day
of Oct~ ~00~ W~ness/my hand and of~a'l
se~__~_~ , Notary Public
/ / ~
My commission expires
PUBLISHED ON: 10/07
TOTAL COST: 132.84
FILED ON: 10/10/01
~)1 I]I]T 12 P2
Signature:__~.~3_~___~__~_~_, , Billing Services Representative
Office of the Mayor
CITY OF ROANOKE
WHE~, the arts and humanities enhance and enrich the lives of all
Americans; and
the arts and humanities affect every aspect of life in America today
including the economy, social problem solving, job creation,
education, creativity, and community livability; and
WHEREAS,
cities and states, through their local and state arts agencies,
representing more than 23, 000 cultural organizations, have joined
with the National Cultural Alliance for the last seven years to
celebrate the value and importance of culture in the lives of
Americans and the health of thriving communities during National
Arts and Humanities Month; and
V,'HEItEAS,
the United States Conference of Mayors' arts partner, Americans for
the Arts, will coordinate the national awareness campaign and
activities for National Arts and Humanities Month this year; and
the nation's 23,000 cultural organizations, the National Endowment
for the Arts, the National Endowment for the Humanities, the nation's
4, 000 local arts agencies, the arts tmd humanities councils of the 50
states and U. S. jurisdictions, and the President of the United States
will be encouraged to participate in this national celebration and
public awareness campaign; and
WHEREAS, the month of October, 2001, has been designated as National Arts
and Humanities Month
NOW, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
do hereby proclaim the month of October, 2001, throughout this great
All-America City, as
NATIONAL ARTS AND HUMANITIES MONTH.
Given under our hands and the Seal of the City of Roanoke this eighteenth day of
October in the year two thousand and one. ~~ ,~
Mary F. Parker Ralph K. Smith
City Clerk .~ Mayor
'Roanoke Citizen' Earns Awards
"Roanoke Citizen," the city's quarterly magazine, was recognized on September 7 by
the National "3CMA" (City/County Communications & Marketing Association) as the
winner of their Silver Circle Award for Best Newsletter.
Earlier this year, the magazine also won an "Addy" award for being the "Best Newsletter
of the Year 2000" from the Advertising Federation of the Roanoke Valley.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #132
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35602-101801 amending and reordaining Rule 7,
Order of business; hearing of citizens, and Rule 8, Petitions, communications and
applications, of {}2-15, Rules of procedure, Code of the City of Roanoke (1979), as
amended, and adding a new Rule 8A, Hearing of citizens on public matters, to {}2-15.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc: The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honomb!e Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
N:\CKMHl~genda. Oi'~October 187 200l corrcspondenc .wpd
Darlene L. Burcham
October 22, 2001
Page 2
pc:
The
The
The
The
The
The
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable George W. Harris, Jr., Judge, General District Court
Honorable Vincent A. Lilley, Judge, General District Court
Honorable William D. Broadhurst, Judge, General District Court
Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Sheila N. Hartman, Assistant Deputy City Clerk, (For transmittal by electronic mail
to Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
H:XAgenda.01\October 18, 2001 correspondenc .wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35602-101801 .
AN ORDINANCE amending and reordaining Rule 7, Order of business; hearing of
citizens, and Rule 8, Petitions, communications and applications, of §2-15, Rules of
procedure, of the Code of the City of Roanoke (! 979), as amended, and adding a new Rule
8A, Hearing of citizens on public matters, to §2-15, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Rule 7, Order of business; hearing of citizens, and Rule 8, Petitions,
communications and applications, of§2-15, Rules of procedure, of the Code of the C!ty of
Roanoke (1979), as amended, is hereby amended and reordained as follows:
§2-15. Rules of procedure.
Pursuant to §8 of the Charter, providing for the determination of its
rules by the Council, the following rules set out in this section are adopted.
***
Rule 7. Order of business; hearing of citizens. In the ordinary transaction of
business the following order shall be observed:
(!)
(2)
(3)
(4)
Roll call and call to order.
Presentations and acknowledgments by Council.
Consent agenda.
Advertised public hearings, if any (such heatings shall be
scheduled for the second meeting each month, unless
otherwise authorized by Council.)
(5)
Petitions and communications (presentations on behalf of
groups or organizations permitted during this time, if
approved by two members of Council or scheduled by
the City Manager).
(6) Reports of city officers.
(7) Reports of committees.
(8) Unfinished business.
(9) Introduction and consideration of ordinances and
resolutions.
(10) Motions and miscellaneous business.
(11) Comments of City Manager.
(12)
Hearing of citizens on public matters. The presidifig
officer may place reasonable time limits on speakers
during such time.
Rule 8. Petitions, communications and applications. All petitions,
communication or applications to the City Council at its official meetings shall
be in writing.
Rule 8A. Hearing of citizens. City Council sets aside a portion of its meeting
time to hear citizens on public matters and invites and encourages citizens to
address Council. Citizens who wish to address Council are requested to
complete a "request to speak" form, provided by the city clerk, and shall
conform to such guidelines for speakers as may be promulgated from time to
time by Council.
2. In order to provide for the daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35603-101801.
A RESOLUTION paying tribute to Allstate Insurance Company for 50 years of service in
the Roanoke Valley. _.
WHEREAS, Allstate Insurance Company was founded in 1931 as part of Sears, Roebuck and
Company; and
WHEREAS, the first Allstate facility in Roanoke opened on October 29, 1951 in the Carlton
Terrace Building in downtown Roanoke; and
WHEREAS, the company's growth necessitated relocation to a larger building on Brandon
Avenue five years later and, after two renovations and additional employee growth, the Company
moved to its current location on Route 419 in 1970; and
WHEREAS, the Route 419 facility is called the National Support Center because the
majority of the 1,200 employees who work there service customers and agents countrywide; in
addition, there are more than 200 employees in other Allstate locations throughout Roanoke; and
WHEREAS, Allstate Insurance Company has been ranked the ninth largest employer in the
Roanoke Valley in 2001 by the Chamber of Commerce; and
WHEREAS, the Company's commitment to the community has been demOnstrated through
The Allstate Foundation, which was established in 1952 as an independent corporation that awards
funds to nonprofit organizations that seek to improve the quality of life in communities across the
country; and
I:\Clc~rkh'-allslat~. 1
WHEREAS, Allstate Insurance Company has shown its civic commitment by supporting
organizations/programs such as America's Promise, the American Red Cross, the LOA Agency on
Aging, the March of Dimes, the American Cancer Society, the Juvenile Diabetes Foundation, the
United Way of the Roanoke V. alley and the Roanoke Police Department's National Night Out; and
WHEREAS, on October 29, 2001, Allstate Insurance Company will celebrate its 50th
anniversary in the Roanoke Valley.
THEREFORE, BE IT RESOLVED by Council of the City of Roanoke that:
1. Council adopts this resolution as a means of recognizing and commending Allstate
Insurance Company for 50 years of outstanding service to the Roanoke Valley.
2. The City Clerk is directed to forward an attested copy of this resolution to Gerard F.
McDermott, Support Center Vice President, Allstate Insurance Company.
ATTEST:
City Clerk
I:\Clerk~r-allstate. I
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
October 11,2001
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Carder and Members of Council:
The City of Roanoke has been invited to adopt a resolution of congratulations to Allstate
Insurance Company on the occasion of its 50th Anniversary in the Roanoke Valley. Please
join me in adoption of the attached resolution extending the best wishes of the "Star City".
With kindest regards, I am
Sincerely,
Mayor
RKS:MFP:sm
N:\cksm l~Agenda. O l~AIIstate Resotution.wpd
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, OCTOBER 23, 2001
RESOLUTION OF CONGRATULATIONS TO ALLSTATE
INSURANCE COMPANY ON THE OCCASION OF ITS
50TH ANNIVERSARY IN THE ROANOKE VALLEY
WHEREAS, Allstate Insurance Company was founded in 1931 as part of
Sears, Roebuck and Company, being named after an automobile tire line that
Sears carried at that time; and
WHEREAS, the Allstate Insurance Company is celebrating its 70th
anniversary in the United States, its 50th anniversary in the Roanoke Valley and
its 31st anniversary in the County of Roanoke; and
WHEREAS, Allstate Insurance Company is ranked the ninth largest
employer in the Roanoke Valley by the Chamber of Commerce, employing over
1,400 employees in multiple County locations, including the National Support
Center which services customers and agents countrywide; and
WHEREAS, Allstate Insurance Company, lives up to its slogan "You're in
Good Hands with Allstate," by service to the community through The Allstate
Foundation, established in 1952 that awards grants to non-profit agencies
seeking to improve the quality of life; and The Helping Hands Program which
works with community groups to identify and address their most pressing needs;
and
WHEREAS, Allstate Insurance Company employees in the Roanoke
Valley give of their time and talent through volunteer involvement in Junior
Achievement, the West End Center, Boys and Girls Club, Meals on Wheels
delivery, blood donor drives, and various other charitable organizations.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, offers its congratulations to Allstate Insurance
Company on its 50th anniversary in the Roanoke Valley; and
FURTHER, THE Board of Supervisors expresses it's deepest appreciation
to Allstate for its leadership role of service to the community and for providing
employment residents of the Roanoke Valley.
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
October 22, 2001
File #80-367
STEPHANIE M. MOON
Deputy City Clerk
Ms. Mary Anne Wilbourne
11403 Creekside Drive
Richmond, Virginia 23233
Mr. Robert T. Pickett, III
27 Bolling Circle
Palmyra, Virginia 22963
Dear Ms. Wilbourne and Mr. Pickett:
I am enclosing copy of Resolution No. 35604-101801 memorializing your mother, the late
Mary Chisholm Pickett, a resident of the Roanoke Valley since 1934 and the first woman
elected to Roanoke City Council. The Members of Roanoke City Council send their
deepest regrets and sorrow upon the passing of Mrs. Pickett who made many outstahding
contributions to the life of the City of Roanoke. The above-referenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:h~.genda.01\October 18, 2001 correspondenc .wpd
THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35604-101801.
A RESOLUTION memorializing the late Mary Chisholm Pickett, a resident of the
Roanoke Valley since 1934.
WHEREAS, the members of Council learned with sorrow of the passing of Ms.
Pickett on Tuesday, September 25; and
WHEREAS, Ms. Pickett was the first woman elected to Roanoke City Council and
served as a member of Council from September 1953, through August 1960; and
WHEREAS, Ms. Pickett spearheaded the founding of the City's Juvenile Detention
Home at Coyner Springs, and worked to change the name of the City's facility for indigent
elderly patients fi'om the "Poor House" to the City Nursing Home; and
WHEREAS, Ms. Pickett was the City's official representative to the 1958 World's
Fair in Belgium and Roanoke's Mother of the Year for Civic Affairs in 1959; and
WHEREAS, Ms. Pickett was the recipient of numerous awards and citations, and
gave her time and talent to many community and civic organizations; and
WHEREAS, Ms. Pickett was a long-standing member of South Roanoke Methodist
Church, where she served as President of Church Women United and was instrumental in
that group's establishment of Bethany Hall, the first halfway house in the state for alcoholic
women.
H:',MEA SURESh'- pickett. 1
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret
and sorrow at the passing of Mary Chisholm Pickett, and extends to her family its sincerest
condolences.
2. The City Clerk is directed to forward an attested copy of this resolution to Ms.
Pickett's son, Robert T. Pickett III, of Palmyra, Virginia; and her daughter, Mary Anne
Wilbourne, of Richmond, Virginia.
ATTEST:
City Clerk
H:XMEASURESh'-pickett. i
SPECIAL SESSION ...... ROANOKE CITY COUNCIL
September 4, 2001
10:30 a.m.
A joint meeting of Roanoke City Council and the Roanoke County Board of
Supervisors was called to order on Tuesday, September 4, 2001, at 10:30 a.m., at the
Fire Training Center, 1220 Kessler Mill Road, Salem, Virginia, for the purpose of
recognizing the first Roanoke Valley Fire/EMS Recruiting School, with Mayor
Ralph K. Smith and Board Chairman H. Odell Minnix presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Council Members
William D. Bestpitch, William White, Sr., and Mayor Ralph K. Smith ........................ 3.
ABSENT: Council Members William H. Carder, C. Nelson Harris,
W. Alvin Hudson, Jr., and Linda F. Wyatt ............................................................. -4.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Supervisors
Joseph B. Church, Harry C. Nickens, Joseph P. McNamara and Chairman
H. Odell Minnix ................................................................................................ -4.
ABSENT: Supervisor Bob L. Johnson .................................................. 1.
STAFF PRESENT: Representing Roanoke City: Darlene L. Burcham, City
Manager; William M. Hackworth, CityAttorney; James D. Grisso, Director of Finance;
and Mary F. Parker, City Clerk; representing Roanoke County: Elmer C. Hodge,
County Administrator; John M. Chambliss, Jr., Assistant Administrator for Human
Services; Paul M. Mahoney, County Attorney; and Mary H. Allen, Clerk to the Board
of Supervisors.
FIRE/EMS: Supervisor Church welcomed all guests, including administrative
officials, staff and recruits.
The meeting of Roanoke City Council was called pursuant to Section 10,
Meetings of Council, of the Roanoke City Charter, and pursuant to the following
communication from the City Manager:
"August 31, 2001
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of City Council:
Pursuant to Sec. 10, Meetings of Council, of the Charter of the City of
Roanoke, I am calling a Special Meeting of Roanoke City Council on Tuesday,
September 4, 2001, at 10:30 a.m., to be held atthe Roanoke Valley Regional Fire/EMS
Training Center, 1220 Kessler Mill Road, Salem, Virginia, for the purpose of a joint
briefing of Council and the Roanoke County Board of Supervisors regarding a
proposed City-County cooperation agreement relating to the provision of fire and
emergency medical services from the County's Clearbrook Station, and to respond
to questions about the proposed agreement. Council will not be expected to take
any action during the Special Meeting.
Sincerely yours,
S: Darlene L. Burcham
Darlene L. Burcham
City Manager
DLB/ca
C.'
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk"
Chairman Minnix expressed appreciation for the spirit of cooperation and
willingness of the localities of the Roanoke Valley to work together which has
existed for quite some time with regard to various projects that the localities have
engaged in.
Mayor Smith advised that this cooperative venture between the City of
Roanoke, the County of Roanoke and City of Salem demonstrates the commitment
of the local jurisdictions to improve the quality of service for its regional citizenry,
in order to provide a more comprehensive approach to emergency services in the
Roanoke Valley.
City Manager Darlene Burcham advised that it is an important day for not only
the FIRE/EMS recruits, but for the municipalities as well. She stated that the City of
Roanoke, Roanoke County and the City of Salem comprise the Roanoke Valley and
all representatives wish to serve the citizens of the Roanoke Valley in the best
possible way. She added that she was proud to be a part of a ceremony that
recognizes regional cooperation which is something that the citizens of the Roanoke
Valley have wanted for some time and this occasion marks the beginning of other
joint ventures.
Roanoke County Administrator Elmer Hodge advised that this is a great day
of potential for the Roanoke Valley. He congratulated Fire/EMS recruits and referred
to other areas of regional cooperation that have existed in the Roanoke Valley during
past years.
Chief Richard E. Burch, J r. and Chief James Grigsbywelcomed all participants
and congratulated the recruits. They discussed opportunities that are available to
the localities as a result of combining resources to form a reciprocal agreement for
Fire/EMS, and recognized the transition team and training recruits.
There being no further business, the special joint meeting was adjourned at
11:10 a.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
September 4, 2001
12:15 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 4, 2001, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to Chapter
2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1,
Regular Meetings, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William D. Bestpitch, C. Nelson Harris,
William White, Sr., Linda F. Wyatt and Mayor Ralph K. Smith ................................. 5.
ABSENT: Council Members William H. Carder and W. Alvin Hudson, Jr.- ....... -2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith
requesting that Council convene in a Closed Meeting to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and committees
appointed by the Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950),
as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Bestpitch moved that Council concur in the request of the Mayor to
convene in a Closed Meeting to discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, White, Wyatt and Mayor Smith .... -5.
NAYS: None ......................................................................................... -0.
(Council Members Carder and Hudson were absent.)
CITY PROPERTY-COUNCIL: A commUnication from the City Manager
requesting that Council convene in a Closed Meeting to discuss a matter with regard
to disposition of publicly-owned property, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Bestpitch moved that Council concur in the request of the City Manager
to convene in a Closed Meeting to discuss a matter with regard to disposition of
publicly-owned property, where discussion in open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, White, Wyatt and Mayor Smith .... -5.
NAYS: None ........................................................................................ -0.
(Council Members Carder and Hudson were absent.)
At 12:17 p.m., the Mayor declared the meeting in recess to be immediately
reconvened in Room 159.
The Council reconvened in the Emergency Operations Center Conference
Room, Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., at
12:25 p.m., for a joint meeting of Council and Congressman Bob Goodlatte, with
Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
C. Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., Linda F. Wyatt, and Mayor
Ralph K. Smith ................................................................................................. -7.
ABSENT: None ................................................................................. -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
OTHERS PRESENT: Peter S. Larkin, District Director for Congressman
Goodlatte.
Following lunch, the meeting reconvened at 12:50 p.m.
Congressman Goodlatte called attention to success in obtaining funds for a
transportation appropriation to construct a new garage and office facility for the
Roanoke area for Dial A Ride, in the amount of $2 million. He advised that he has
worked with representatives of the Roanoke Regional Airport to obtain $10 million
from the Federal Aviation Administration for improvements, primarily to airport
runways, and he will continue efforts to secure funds to construct a new air traffic
control tower. He called attention to joint efforts with Congressman
Frederick C. Boucher to provide local to local satellite television service to the
smaller television markets, and referred to the Farm Bill which was successful in
funding a rural utility service program that is a private program which provides loan
guarantees, and the goal is to provide Channels 7, 10, 13 and the Fox Network with
a satellite dish to serve this part of the state. He discussed continuing efforts to
bring passenger rail service to southwest Virginia, and advised that working in
conjunction with Congressman Boucher, last years' appropriation bill included
language requiring AMTRAK to participate in a Virginia initiative in which several
million dollars have been appropriated to improve rail lines in this area, and to begin
to offer passenger rail service from Abington to Roanoke to Lynchburg to Richmond
and to Washington, D. C. He referenced his efforts to provide support in terms of
capital costs which are two-fold: (1) to require that AMTRAK participate in the
project and (2) that AMTRAK make a contribution. He explained that AMTRAK's
contribution should be defined and the intention is that AMTRAK will contribute
locomotives and passenger rail cars, and an operating subsidy will be needed from
the State. Over the long term, he advised that there will be a change in policy that
will allow railroads to be improved for not only passenger rail service, but to make
railroads more competitive overall.
Council Member Bestpitch addressed the issue of renovation of the City's
passenger rail station, the O. Winston Link Exhibit, and relocation of the information
Center of the Roanoke Valley Convention and Visitors Bureau to the former
passenger rail station. He stated that if passenger rail service could be restored at
about the same time that the renovations are completed, an excellent addition
would be provided to the Star City. Congressman Goodlatte advised that some time
ago, he was successful in obtaining a $500,000.00 appropriation from Congress and
he will look for other ways to be helpful as the project progresses. He added that the
State has appropriated approximately $9 million in preparing infrastructure for
passenger rail service.
3
The City Manager advised that the O. Winston Link collection and passenger
rail service are two issues that appear to be totally separate, but are related because
the O. Winston Link Collection will bring much attention to the City of Roanoke and
generate numerous visitors who are railroad enthusiasts. She stated that she was
aware of Congressman Goodlatte's interest in the future of Virginia Tech and its goal
of being one of the major research universities in the country, and referred to a
recent remark by a Virginia Tech official who stated that passenger rail service
would be an asset to the university; therefore, she stated that passenger rail service
has many implications for Roanoke as a community from an economic development
perspective and a tourism perspective. She advised that if there is anything the City
of Roanoke can do, in concert with Virginia Tech, to promote the kind of unique
activity that passenger rail service will represent, the City would welcome
Congressman Goodlatte's suggestions. She stated that the link between Virginia
Tech and the City of Roanoke is key to the City's future.
Congressman Goodlatte expressed excitement regarding downtown housing,
renovation of the General Office Building South and advised that he will work closely
with the Roanoke Redevelopment and Housing Authority on funding issues. He
called attention to exciting changes taking place in Lincoln Terrace by developing
the area into attractive on street housing instead of the campus type of environment
that previously existed. He advised that he is working with the Roanoke City School
System on problems it has encountered regarding background checks for
prospective employees, and he is waiting for a response from the FBI on the issue.
He explained that the School Board believes there is a problem with the FBI system
in terms of the timeliness of reporting information. He called attention to the tax
relief measure that passed Congress earlier this year that includes major
improvements to Deferred Compensation Retirement Plans of all types, with
incentives for improvements to education savings accounts. He stated that he
continues to follow the State's decision in regard to 1-73 in view of concerns that
were expressed regarding the selected route and will continue to work with the State
Board of Transportation and the Virginia Department of Transportation to resolve
concerns to ensure more and improved transportation connections from Roanoke
to the south in order to minimize the impact and to provide citizens with an
opportunity to be heard on the issue. He noted that the Federal Highway
Administration must approve the plan approved by the State. He advised that he
shares a common interest with the Mayor in promoting the use of technology to
make Roanoke a better place to live, to create more jobs and to insure that the
Roanoke area has the necessary technology to be competitive in the marketplace in
the future.
Council Member Wyatt concurred in Congressman Goodlatte's remarks
regarding technology; however, she stated that one of the key factors in attracting
technology to the area is to have a computer literate citizenry. She spoke to the
need of having computers in the classroom so that children may become computer
literate at an early age in order to become the kind of employees that high tech
companies are looking for. Congressman Goodlatte responded that he would work
with the City as he worked with the West End Center to upgrade computer
equipment. He referred to the Bill and Melinda Gates Foundation Grants and advised
that he would be pleased to work with the City to pursue funding. He suggested that
Randy Frazier address either City Council or the School Board with regard to
assistance rendered by his company to countries all over the world in regard to
reconditioning older computers.
The City Manager advised that as a largely developed community, the City of
Roanoke is faced with the condition of brownfields as opposed to greenfields when
attempting to attract new businesses as well as expanding existing businesses. She
stated that the City is about the business of redeveloping a significant amount of
acreage in the South Jefferson Street area which will be the first of several
redevelopment activities that the City of Roanoke will undergo in future years. She
stated that in order to remain competitive, it is an area that the City will have to
remain vigilant on; therefore, it is hoped that Congressman Goodlatte and his staff
will remember Roanoke whenever a brownfield piece of legislation is introduced,
when there is an opportunity for grants or pilot projects in those areas, or redirection
of certain incentives and activities to attract projects to those areas where
infrastructure already exists, rather than spending considerable sums of money for
businesses to locate in areas outside of urban communities, thus necessitating that
services be taken to the businesses. She added that the issue will be of concern to
the City for many years to come, not only as it relates to the South Jefferson Street
project, but numerous other projects.
The Mayor spoke to the competitiveness of the airlines servicing the Roanoke
Valley and noted that action needs to be taken to create more flights and more
competitive airline rates. Congressman Goodlatte advised that he has been
supportive of the airport in terms of infrastructure, repaving of runways, the air
traffic control tower and he will continue to work with the City and airport personnel
on airport issues. He stated that he has been interested in attracting as many
carriers to the Roanoke area as possible and the key is lower costs. He noted that
Congress has moved away from direct subsidies of passenger tickets.
There being no further business, the Mayor expressed appreciation to
Congressman Goodlatte for meeting with the Members of Council, and declared the
meeting in recess at 1:40 p.m., to be reconvened in the City Council Chamber at
2:00 p.m.
At 2:00 p.m., on Tuesday, September 4, 2001, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
the following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder (arrived
at 3:00 p.m.), C. Nelson Harris, W. Alvin Hudson, Jr., William White, Sr.,
Linda F. Wyatt and Mayor Ralph K. Smith ............................................................. 7.
ABSENT:None ...................................................................................... ~.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend
Richard Geoghegan, Pastor, Cave Spring United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS:
PROCLAMATIONS-UNITED WAY: The Mayor presented a proclamation
declaring September 6 - 8, 2001, as "United Way - Days of Caring" in the City of
Roanoke.
PROCLAMATIONS: The Mayor presented a proclamation declaring Thursday,
September 20, 2001, as Southwest Virginia "Light The Night" Day, and the month of
September 2001 as Leukemia & Lymphoma Awareness Month in the City of
Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday, August
20, 2001, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Harris moved that the reading of the Minutes be dispensed with and that
the Minutes be approved as recorded. The motion was seconded by Mr. Bestpitch
and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ........................................................................................ -0.
(Vice-Mayor Carder had not arrived at the meeting.)
COMMITTEES-COMMUNITY PLANNING: A communication from the Honorable
Donald S. Caldwell, Commonwealth's Attorney, tendering his resignation as a
member of the Roanoke Valley-Allegheny Regional Commission, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that the communication be received and filed and that the
resignation be accepted. The motion was seconded by Mr. Bestpitch and adopted
by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ....................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
EASEMENTS-CITY PROPERTY-CABLE TELEVISION: A communication from
the City Manager advising that pursuant to requirements of §§15.2-1800(B) and
15.2-1813, Code of Virginia (1950), as amended, the City of Roanoke is required to
hold a public hearing on the proposed conveyance of property rights, and requesting
that a public hearing be advertised for Monday, September 17, 2001, at 7:00 p.m., or
as soon thereafter as the matter may be heard in the City Council Chamber, in
connection with granting an easement across City-owned property to CoxCom, Inc.,
d/b/a Cox Communications Roanoke (Cox Communications), for the purpose of
constructing, owning, and operating a communications line, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the City Manager. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
7
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
EASEMENTS: A communication from the City Manager advising that pursuant
to requirements of §§15.2-2270, Code of Virginia (1950), as amended, the City of
Roanoke is required to hold a public hearing on the proposed vacation of a public
easement, and requesting that a public hearing be advertised for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard
in the City Council Chamber, in connection with the proposed vacation of a public
easement on Churchill Drive, N. W., was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the City Manager. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ........................................................................................ -0.
(Vice-Mayor Carder had not arrived at the meeting.)
CITY CLERK-COMMITTEES-INDUSTRIES: A communication from the City
Clerk advising of the resignation of Thomas Pettigrew as a member of the Industrial
Development Authority, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council receive and file the communication and accept
the resignation. The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None .............................................. , ........................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
GREENWAY SYSTEM-LIBRARIES-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Brian M. Shepard as a member of the Roanoke Valley Greenways
Commission for a term ending June 30, 2004;
Barry W. Baird as a member of the Roanoke Valley Greenways
Commission for a term ending June 30, 2002; and
Herbert D. McBride as a member of the Roanoke Public Library Board
for a term ending June 30, 2004.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. Harris moved that the reports of qualification be received and filed. The
motion was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None .................................................................................... --0.
(Vice-Mayor Carder had not arrived at the meeting.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
ECONOMIC DEVELOPMENT-VIRGINIA'S FIRST REGIONAL FACILITY
AUTHORITY: A communication from Council Member William D. Bestpitch, City of
Roanoke Representative to Virginia's First Regional Industrial Facility Authority,
advising that pursuant to Agreement dated September 1, 1998, the City of Roanoke
became one of the initial members of Virginia's First Regional Industrial Facility
Authority which was created to enhance the economic base for member localities
by developing, owning, and/or operating one or more facilities on a cooperative
basis; by agreement dated October 14, 1999, the City of Roanoke, together with
certain other member localities, entered into a Participation Agreement for the
Authority's first project known as the New River Valley Commerce Park Project to
be located in Pulaski County, Virginia; and the Project is in the process of being
developed, but the Authority has been requested by lenders to provide for project
based financing for projects undertaken by the Authority, was before Council. It was
further advised that Wythe County has requested to withdraw from the Project since
it intends to pursue its own economic development efforts in Wythe County; the
Authority has agreed to allow Wythe County to withdraw and to make its shares
available to other participants in accordance with the Participation Agreement;
counsel for the Authority has prepared an Agreement for Project Based Financing
by the Authority and an amendment to the Participation Agreement to allow
withdrawal of Wythe County; and counsel for the Authority has requested that the
appropriate jurisdictions approve execution of the documents to enable the
Authority to proceed with appropriate financing for the Project and to allow Wythe
County to withdraw from the Participation Agreement.
Council Member Bestpitch recommended that Council approve provisions of
the Agreement for Project Based Financing by Virginia's First Regional Industrial
Facility Authority and amendment to the New River Valley Commerce Park Project
Participation Agreement.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Bestpitch offered the following emergency ordinance:
(#35541-090401) AN ORDINANCE authorizing an Agreement for Project
Financing by Virginia's First Regional Industrial Facility Authority (Authority);
authorizing the Mayor and the City Clerk to execute such Agreement; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Bestpitch moved the adoption of Ordinance No. 35541-090401. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ....................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
Mr. Bestpitch offered the following emergency ordinance:
(#35542-090401) AN ORDINANCE approving an Amendment to the New River
Valley Commerce Park Project Participation Agreement; authorizing the Mayor and
the City Clerk to execute such Amendment; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
]0
Mr. Bestpitch moved the adoption of Ordinance No. 35542-090401. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ..................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
PARKS AND RECREATION-EQUIPMENT: The City Manager submitted a
communication advising that certain ballfield lighting replacement consists of
replacement of the existing lighting system for seven City park softball/baseball
fields (Huff Lane Park - Fields 1 and 2, Strauss Park, Westside Ballfield - Field 1,
Garden City Park, Norwich Park, Jackson Park and Preston Park); and Hager
Electric, LLC, submitted the Iow bid, in the amount of $436,281.48 (which consists
of $429,499.00 for the Base Bid and $6,782.48 for Additive Bid Item No. 1 for
installation of the lighting system and equipment at Preston Park - Field 2).
The City Manager recommended that Council accept the bid and authorize
execution of a contract with Hager Electric, LLC, in the amount of $436,281.48, with
170 consecutive calendar days of contract time, and reject all other bids received by
the City.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#35543-090401) AN ORDINANCE accepting the bid of Hager Electric, LLC, for
ballfield lighting replacement at Huff Lane Park - Fields I and 2, Strauss Park,
Westside Ballfield - Field I, Garden City Park, Norwich Park, Jackson Park and
Preston Park, upon certain terms and conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
]!
Mr. Harris moved the adoption of Ordinance No. 35543-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None .......................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
Upon completion of the projects, Council Member White requested that the
City Manager contact the appropriate neighborhood organizations to provide
information on ballfield lighting improvements.
BUDGET-HOUSING AND NEIGHBORHOOD SERVICES: The City Manager
submitted a communication advising that in May, 2001, a new Department of
Housing and Neighborhood Services was established in response to various
neighborhood concerns; the new department's budget was established in July,
2001, and operations for housing, building maintenance code, and weeds were
transferred to the new department; since that time, additional changes to improve
code enforcement have been pursued; specifically, inspection operations forzoning
and junk cars are recommended to be transferred to the new department to facilitate
cross training for inspectors and improved efficiency in the field; and to accomplish
this administrative change, funds allocated for these operations need to be
transferred from the Department of Planning Building and Development budget to
the Department of Housing and Neighborhood Services budget, to cover personnel
and operating costs.
It was further advised that another improvement in code enforcement is
recommended; i. e.: currently, three building maintenance code inspectors and a
clerical position are funded from the Housing and Urban Development (HUD),
Community Development Block Grant (CDBG) budget; this funding method limits the
effectiveness of inspectors since they can only inspect properties in areas approved
by HUD as areas of predominately Iow and moderate income; Council was advised
during fiscal year 2001-02 budget study that these positions would be funded in the
General Fund during fiscal year 2002-03; however, funding of these positions in the
General Fund is now being recommended to allow inspectors to be used more
effectively in inspecting all properties and not just those in areas of predominately
Iow and moderate income; the proposed change is being made in concert with
changes previously discussed to allow maximum flexibility, cross training, and
productivity of inspection personnel in enforcing various City codes; and
$150,143.00 in CDBG funds previously appropriated for Code Enforcement will be
made available for other CDBG-eligible activities during the current year or carried
over to the next budget cycle.
The City Manager recommended that Council approve the following
appropriations:
Transfer funds totaling $169,562.00 from the Department of Planning
Building and Development to the Department of Housing and
Neighborhood Services for four zoning inspector positions and related
operating expense;
Transfer funds totaling $80,996.00 from Contingency Account No.
001-300-9410-2199 to Department of Housing and Neighborhood
Services;
Increase the revenue estimate in State Aid to be received for libraries
by $69,147.00 due to aid to be received in excess of the original
estimate; and appropriate this amount to accounts to be designated by
the Director of Finance for the Department of Housing and
Neighborhood Services.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35544-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General and Grant Funds Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35544-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ..................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
BUDGET-GRANTS-ARTS COUNCIL OF ROANOKE VALLEY-ROANOKE
SYMPHONY ORCHESTRA-MILL MOUNTAIN THEATRE-OPERA ROANOKE: The City
Manager submitted a communication advising that notification has been received
from the Commonwealth of Virginia Commission for the Arts that a $5,000.00 Local
Government Challenge Grant has been awarded to the City of Roanoke; application
for the grant was made at the request of the Arts Council of Roanoke Valley,
Roanoke Symphony Orchestra, Mill Mountain Theatre, and Opera Roanoke; in order
to receive funds, the Commission for the Arts must obtain written confirmation that
local tax revenue dollars will be used to match or exceed the amount of the grant;
and for fiscal year 2001-02, the above listed organizations will receive local tax dollar
funding through the Cultural Services Committee in the following amounts:
· Arts Council of Roanoke Valley $11,500.00
· Roanoke Symphony Orchestra 21,500.00
· Mill Mountain Theatre 9,500.00
· Opera Roanoke 6,272.00
The City Manager recommended that Council adopt a resolution authorizing
acceptance of the grant, appropriate funds to an account to be established by the
Director of Finance in the Grant Fund entitled, "Challenge Grant FY 02", and
establish a revenue estimate of $5,000.00, with grant funds to be distributed to the
four sponsoring agencies in the amount of $1,250.00 each.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Bestpitch offered the following emergency budget ordinance:
(#35545-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Bestpitch moved the adoption of Ordinance No. 35545-090401. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ........................................................................................ -0.
(Vice-Mayor Carder had not arrived at the meeting.)
Mr. Bestpitch offered the following resolution:
(#35546-090401) A RESOLUTION authorizing the acceptance of a Local
Government Challenge Grant from the Virginia Commission for the Arts, upon
certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 65.)
Mr. Bestpitch moved the adoption of Resolution No. 35546-090401. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ...................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
BUDGET-PUBLIC WORKS: The City Manager submitted a communication
advising that the Public Works Service Center project consists of pressure cleaning
of the present standing seam metal roof, installation of insulation and a new 60 mil
EPDM adhered roof membrane which is the last area of the Public Works Service
Center to be re-roofed; and Consolidated Industrial Roofing, Inc., submitted the Iow
bid in the amount of $83,750.00.
The City Manager recommended that Council accept the bid and authorize
execution of a contract with Consolidated Industrial Roofing, Inc. in the amount of
$83,750.00, with 60 consecutive calendar days of contract time; reject all other bids
received by the City; and transfer $88,000.00 from Facilities Management Account
No. 001-440-4330-3057 to a new capital account entitled, "Public Works Service
Center New Roof Level 4".
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35547-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General and Capital Projects Funds Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35547-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ....................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
15
Mr. Harris offered the following emergency ordinance:
(#35548-090401) AN ORDINANCE accepting the bid of Consolidated Industrial
Roofing, Inc., for the pressure cleaning of the present standing seam metal roof, the
installation of insulation and a new 60 mil EPDM adhered roof membrane at the
Public Works Service Center (Roof Level 4, Phase 3), upon certain terms and
conditions and awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35548-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None .................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
BUDGET-SEWERS AND STORM DRAINS: The City Manager submitted a
communication advising that there is an existing drainage easement located at the
back of properties in the 1100 and 1200 blocks of Trevino Drive that was created
with the Monterey Hills Subdivision Map dated July 21, 1972; the drainage easement
began as a small ditch, however, due to years of erosion, the ditch is now five to six
feet in depth and continues to increase in size; construction plans have been
completed to install approximately 1,160 feet of gabion baskets and place rip rap on
the bottom of the channel beginning at 1121 Trevino Drive and ending at 1247
Trevino Drive; and Merle Callinder, t/a Callinder's General Construction, submitted
the Iow bid for the project, in the amount of $167,901.80.
The City Manager recommended that Council accept the bid and authorize
execution of a contract with Merle Callinder, t/a Callinder's General Construction, in
the amount of $167,901.80, with 120 consecutive calendar days to complete the
project; reject all other bids received by the City; and transfer $155,207.00 from
Public Improvement Bond Series 1996, Account No. 008-052-9701-9176, and
$37,893.00 from Public Improvement Bond Series 1999, Account No. 008-052-9709-
9176, to an account to be established by the Director of Finance entitled, "Trevino
Drive Storm Drainage Project".
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35549-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35549-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith ............................................................................................... 6.
NAYS: None ........................................................................................ -0.
(Vice-Mayor Carder had not arrived at the meeting.)
Mr. Harris offered the following emergency ordinance:
(#35550-090401) AN ORDINANCE accepting the bid of Merle Callinder, t/a
Callinder's General Construction, for the installation of approximately 1,160 feet of
gabion baskets and to place rip rap on the bottom of the channel beginning at 1121
Trevino Drive and ending at 1247 Trevino Drive for the Trevino Drive Storm Drainage
Project, upon certain terms and conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35550-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ....................................................................................... ---0.
(Vice-Mayor Carder had not arrived at the meeting.)
]7
BUDGET-INDUSTRIES: The City Manager submitted a communication advising
that the amount of $187,979.00 was appropriated as a receivable from VDOT
Industrial Access funds to Account No. 008-052-9632 for the Roanoke Centre for
Industry and Technology (RClT) Infrastructure Extension project; since the
appropriation, the above referenced project has been completed, and total funds
received were $162,839.25, therefore, remaining funds must be de-appropriated.
The City Manager recommended that Council de-appropriate $25,140.00 in
Account No. 008-052-9632 and reduce associated accounts receivable by the Same.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35551-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Capital Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35551-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
BUDGET-ROANOKE CIVIC CENTER: The City Manager submitted a
communication advising that several improvements are needed to existing Civic
Center facilities which will also address issues in the Arena License Agreement with
Arena Ventures, LLC to accommodate the Roanoke Dazzle; the Civic Center
Expansion and Renovation Project includes office space, locker room renovations,
lighting improvements, weight room, meeting rooms and basketball floor; total
project cost for all needed improvements is approximately $3 million, which will be
funded through the sale of General Obligation Public Improvement Bonds; following
public advertisement, the City received qualification proposals from four
architectural firms; and Rosser International, Inc., was selected as the best qualified
to provide design services for proposed improvements.
It was further advised that City staff has negotiated an agreement for the
above work with Rosser International, Inc. for a lump sum fee not to exceed
$262,500.00; funding for the agreement is available in Civic Center Capital Outlay,
Account No. 005-550-2108-9015; funding in the total amount of $285,000.00 is needed
for the project; and additional funding in excess of the contract amount is needed
to support advertising expenses, testing and other unforeseen project expenses.
The City Manager recommended that she be authorized to execute a Contract
for Consultant Services with Rosser International, Inc. in the amount of $262,500.00;
that Council appropriate $285,000.00 from Civic Center Capital Outlay, Account No.
005-550-2108-9015, to a new capital account entitled, "Civic Center Expansion and
Renovation - Phase I"; and that Council adopt a resolution indicating the City's
intent to reimburse itself from the proceeds of General Obligation Public
Improvement Bonds to be issued in the future.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#35552-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Civic Center Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Hudson moved the adoption of Ordinance No. 35552-090401. The motion
was seconded by Mr. Harris.
The Mayor expressed concern with regard to past services rendered by
Rosser International on behalf of the City related to Victory Stadium. He stated that
engaging the services of Rosser International for this project could set the stage for
the company to serve as the City's consultant when it goes to bid for the
stadium/amphitheater project.
Inasmuch as emergency measures require five affirmative votes of the Council
to pass, Ordinance No. 35552 was lost by the following vote:
AYES: Council Members Bestpitch, Harris, White and Wyatt ........................ -4.
NAYS: Council Members Hudson and Mayor Smith ..................................... -2.
(Vice-Mayor Carder had not arrived at the meeting.)
Mr. Harris moved for a reconsideration of Ordinance No. 35552. The motion
was seconded by Mr. Bestpitch and adopted, Mayor Smith voted no.
Mr. Harris moved that the following ordinance be placed upon its first reading:
(#35552) AN ORDINANCE to amend and reordain certain sections of the
2001-2002 Civic Center Fund Appropriations.
The motion was seconded by Mr. Bestpitch and adopted bythe following vote:
AYES: Council Members Bestpitch, Harris, White and Wyatt ........................ -4.
NAYS: Council Member Hudson and Mayor Smith ....................................... -2.
(Vice-Mayor Carder had not arrived at the meeting.)
Later during the meeting and following the arrival of Vice-Mayor Carder at
approximately 3:00 p.m., Mr. Harris moved for a reconsideration of Ordinance No.
35552. The motion was seconded by Mr. Bestpitch and unanimously adopted.
Mr. Harris offered the following ordinance as an emergency measure:
(#35552-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Civic Center Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35552-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, White and Wyatt ............. 5.
NAYS: Council Member Hudson and Mayor Smith ....................................... -2.
Mr. Harris offered the following resolution:
(#35553-090401) A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its general obligation public improvement bonds authorized to
be issued pursuant to Resolution No. 35373-060401, adopted June 4, 2001, for
certain expenditures to be made in connection with proposed capital improvements
to the Roanoke Civic Center; and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 65.)
Mr. Harris moved the adoption of Resolution No. 35553-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None ...................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
Mr. Harris offered the following resolution:
(#35554-090401) A RESOLUTION authorizing a contract with Rosser
International, Inc., for engineering services for the design and development of
construction documents and related work for Phase I of the Civic Center Expansion
and Renovation Project.
(For full text of Resolution, see Resolution Book No. 65.)
Mr. Harris moved the adoption of Resolution No. 35554-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White and Wyatt ........... 5.
NAYS: Mayor Smith ................................................................................ 1.
(Vice-Mayor Carder had not arrived at the meeting.)
GREENWAY SYSTEM-WESTERN VIRGINIA LAND TRUST-ENVIRONMENTAL
POLICY-READ MOUNTAIN PRESERVATION: The City Manager submitted a
communication advising that at Council's meeting on August 20, 2001, Dr.
William N. Gordge addressed Council on behalf of the Read Mountain Alliance and
advised that Read Mountain is a prominent Roanoke Valley landmark that included
undeveloped pristine forest; in addition to its scenic beauty, Read Mountain
provides diverse recreational opportunities and potential regional greenway
connections; and requested that the City of Roanoke join with other localities in
supporting efforts to preserve Read Mountain.
It was further advised that In 1999, the City of Roanoke purchased
approximately 56 acres of land at the base of Read Mountain for expansion of the
Roanoke Centre for Industry and Technology (RClT) (Oppenheimer property); when
developed, this property will be graded in accordance with a proffered development
plan that provides for landscape buffering and retention of vegetation between the
proposed industrial sites and the residential areas along Read Mountain Road; City
staff has discussed goals of the Read Mountain Alliance and plans for expansion of
RCIT with Ron Crawford, sponsor and leader of the Read Mountain Alliance, who
indicates that his interest is in protecting the top of the mountain and plans for the
RCIT would not be adversely affected by preservation efforts; and he would like to
pursue a greenway connection from Read Mountain to the RClT and the Tinker Creek
Greenway in the future.
It was explained that City staff inquired of Mr. Crawford as to support of Read
Mountain property owners regarding preservation efforts, and were advised that of
the 15 major property owners on the mountain, 12 property owners are supportive,
including three primary property owners on the mountaintop; staff spoke with the
Botetourt County Administrator and an Assistant Roanoke County Administrator
regarding the City's interest in supporting the preservation efforts for Read
Mountain, both of whom welcomed the City's interest and expressed support of
preservation efforts as set forth in resolutions adopted by their localities.
The City Manager recommended that Council adopt a resolution supporting
the preservation of Read Mountain and efforts of the Read Mountain Alliance.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#35555-090401) A RESOLUTION expressing the support of City Council for
the efforts of the Read Mountain Alliance to enhance and preserve Read Mountain.
(For full text of Resolution, see Resolution Book No. 65.)
Mr. Harris moved the adoption of Resolution No. 35555-090401. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -6.
NAYS: None .................................................................................... -0.
(Vice-Mayor Carder had not arrived at the meeting.)
At this point, Vice-Mayor Carder entered the meeting.
BUDGET-CMERP: The City Manager submitted a communication advising that
Section 2-189 of the City Code establishes a reserve from the year-end General Fund
balance for the funding of capital improvements and capital maintenance and
equipment replacement; the amount reserved from the undesignated fund balance
is calculated as ten per cent of total General Fund appropriations, less any sums
paid for General Fund debt service during the fiscal year; the Fiscal Year 2000-01
General Fund balance designated for CMERP is $5,454,530.00; and in addition,
$116,400.00 remains unspent from the Fiscal Year 1999-00 CMERP, resulting in a
total of $5,570,930.00 available for appropriation.
It was further advised that the recommended CMERP spending plan
addresses a number of key organization requirements:
Vehicular equipment replacement and acquisition necessary to
facilitate the effective implementation of recent service delivery
changes in Solid Waste Management, including an expanded recycling
program;
Capital improvements and vehicular equipment needed in support of
realignment of service delivery responsibilities in the departments of
Parks and Grounds Maintenance and Streets and Traffic to provide
services more effectively and efficiently;
Implementation of the Police Take-Home Vehicle Program as discussed
with Council during the fiscal year 2001-02 budget development
process;
Provision of necessary employee safety equipment in the Fire-EMS
Department and acquisition of more sophisticated equipment to
enhance emergency medical service and firefighting capabilities;
Paving of all streets in priority category "A",'a total of 68 lane-miles of
streets;
Acquisition of specialized equipment necessaryto adequately maintain
greenways;
Funding of critical facilities maintenance requirements determined
through the Building Assessment Program;
Provision of additional funding to "cash fund" priority capital
improvements to the extent possible in lieu of long-term debt financing;
and
Lease financing of office furnishings for the new Human Services
building in lieu of cash funding to more closely align with the likely
timeframe in which the Commonwealth of Virginia would partially
reimburse these expenses. Appropriation for the lease payment will
take place in a later report to Council.
The City Manager recommended that Council concur in CMERP funding
recommendations totaling $5,570,930.00, appropriate $3,082,459.00 to certain
specified accounts, and transfer $216,800.00 in the Police Building Capital Project
Fund Account (008-052-9563-9035) to capital accounts to be established by the
Director of Finance.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35556-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General, Transportation, Capital Projects, Fleet Management, and
Grant Funds Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35556-090401. The motion
was seconded by Mr. Bestpitch.
Mr. Hudson advised that on August 20, when the Director of Finance
presented the City's unaudited year end fund balance, he was both pleased and
concerned with the amount of undesignated funds; however, he was shocked when
only three days later, he received a communication from the City Manager setting
forth proposed uses for the City's portion of the undesignated fund balance. He
added that in years past, several months have passed before Council receives
requests from the City Manager for equipment purchases, etc. He expressed
concern with regard to the expenditure of $50,000.00 to hire a consultant to study
space needs for Municipal North following relocation of the Social Services
Department to its new offices at the former Sears building on Williamson Road,
especially in view of the fact that the City has in house engineers who can perform
the task. He also expressed concern with regard to the expenditure of the funds
before the final audit is completed and spoke in support of reserving a portion of the
money for a "rainy day" fund. He stated that some of the equipment referred to in
the City Manager's communication is needed and he would support the City
Manager's recommendation because the communication is worded in such a way
that those items cannot be voted on separately by Council.
In clarification, the Director of Finance advised that the City Manager's
communication provides for appropriation, but not expenditure of the funds. He
stated that over $3 million in the year end fund balance was derived from
unexpended appropriations from last fiscal year and approximately $2 million in
excess revenue collections. He pointed out that the figures are unaudited at this
time, however, the audit should be completed on or about October 15. He advised
that approximately $800,000.00 is included in the appropriation that is not
specifically designated to be spent and was established for cash funding of capital
projects and those funds will not be released or encumbered until the audit has been
completed. He stated that the City administration began working on the priority
capital equipment needs list shortly after Council adopted the City's annual
operating budget in May. He added that by appropriating the entire balance today,
only those items that the City Manager does not have authority to obligate the City
will be submitted to Council for approval at a later date, and smaller items will be
addressed by the City Manager in the routine manner.
Mr. Hudson reiterated his request for information on a cost break down on
implementation of the new solid waste collection program.
Council Members White and Bestpitch advised that the equipment referenced
in the City Manager's communication is needed in order for City government to
operate efficiently; and the City Manager's proposed action is a step forward, rather
than appropriating funds at different times throughout the fiscal year. They stated
that major items on the proposed list were discussed by Council throughout the
budget planning process, the City's list of needs is much longer than it has available
funds, and the City Manager's recommendation appears to be an increase in
efficiency and effectiveness for City government.
The City Manager advised of her goal to submit a budget to Council in fiscal
year 2002-03 and future budgets that establishes a specific amount of funds to be
designated for needed capital costs in lieu of a Capital Maintenance and Equipment
Replacement Program. She stated that it is true that the recommendation is
submitted to Council several months earlier this year than in prior years which was
done at her urging because she hears from department managers on a daily basis
regarding equipment replacement needs; therefore, the process has been
accelerated by approximately two months in order to acquire equipment that was
identified approximately 18 months ago as needed by the City organization. She
added that it a process that has been many months in the making and started
immediately after budget adoption in May and countless hours have been devoted
by City staff not only in submitting requests, but evaluating and prioritizing those
requests. She stated that over $3 million of the undesignated fund balance is the
result of deliberate under expenditure of dollars by the City organization, in order to
make funds available for needed capital items; however, that is not the way the City
should operate long term. She added that a reserve has been set aside in the
proposal that will be a contribution to capital which will remain in the capital account
and cannot be spent by City staff until there is a specific Council action that will
either appropriate the total amount or some portion of the amount to a specific
capital project.
With regard to the previous question raised by Council Member Hudson of
$50,000.00 to engage a consultant to study space needs for Municipal North, the City
Manager advised that it was a judgment call on the part of Engineering staff as to
which projects the department can address and which projects require the service
of an outside consultant. She stated the the City does not have sufficient staff to
provide architectural and engineering services for all City projects and that
particular $50,000.00 is intended for an evaluation of the entire north side of the
building once the space is vacated by the Social Services component.
The Mayor expressed concern with regard to the City's ever increasing debt
and the pace at which the City is spending taxpayer dollars. He stated that he will
support the recommendation of the City Manager because there are a number of
items that need to be addressed; however, a portion of the funds should be retained
in an "opportunity fund" that would address other needs of the City as they occur.
Ordinance No. 35556-090401 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -7.
NAYS: None ................................................................................... -0.
BUDGET-CMERP-EQUIPMENT: The City Manager submitted a communication
advising that in the previous report dated September 4, 2001, Council was requested
to approve a recommendation that $2,291,000.00 of Fiscal Year 2000-01 General
Fund balance designated for the Capital Maintenance and Equipment Replacement
Program be allocated for technology needs; in addition, the Department of
Technology, an internal service fund, has retained earnings totaling $500,000.00 that
can be allocated, for a total of $2,791,000.00; the Information Technology Committee
(ITC) has completed an Information Technology Strategic Plan for the City and has
developed a list of priority projects and equipment needs that have been determined
to be supportive in meeting the goals of the plan; all items will be purchased in
accordance with requirements established in Chapter 23.1, Procurement, Code of
the City of Roanoke (1979), as amended; and total funding request of $2,791,000.00
is available, as follows:
Current Year Capital Maintenance and Equipment Replacement -
$2,291,000.00
Department of Technology, Prior Year Retained Earnings Account -
$5O0,000.00
The City Manager recommended that Council adopt a budget ordinance to
appropriate funds to new or existing project accounts to be established by the
Director of Finance to support strategic technology needs and enhancements.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35557-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General and Department of Technology Funds Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Harris moved the adoption of Ordinance No. 35557-090401. The motion
was seconded by Mr. Carder.
Mr. Martin Jeffrey, 912 Hyde Park Drive, S. W., suggested that Council either
vote against or table the item. He stated that to say the funds will not be expended
today is misleading, although there are worthy expenditures on the recommended
list that should be addressed; however, the process is so skewed in favor of the City
administration over the citizens that it is outrageous. He added that there is clearly
a surplus of funds, however, the funds will not be returned to the taxpayers, but
instead given to the City administration to spend on certain worthy projects, but also
on certain projects that may be questionable. He advised that if there is extra
money, it should be returned to the taxpayers, but if the funds are not returned to the
citizens, they should be spent on worthy Community Development Block Grant
projects, or arts and cultural projects that the City heretofore has been unable to
fund. He requested that Council vote no on the recommendation of the City Manager
as a sign that the City intends to transact business in a different format.
Ordinance No. 35557-090401 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -7.
NAYS: None ................................................................................... -0.
27
TRAFFIC-FEE COMPENDIUM: The City Manager submitted a communication
advising that the City of Roanoke currently owns or controls five parking garages
and several surface parking lots; current parking rates for these facilities were
established by Council on May 1, 2000, pursuant to Resolution No. 34770-050100,
with fees for the Tower Parking Garage having been amended by Resolution No.
35025-082100; since that date, construction has been completed on the City-owned
surface parking area located north of Centre Avenue, N. W., and adjacent to the
Roanoke Higher Education Center; the parking garage located at 25 Shenandoah
Avenue is currently under construction with an anticipated opening of
December 1, 2001; these two parking facilities will serve the Roanoke Higher
Education Center, the Shenandoah Crossing apartments, the Roanoke
Neighborhood Development Corporation's future building project and the general
public; suggested parking rates for these two facilities were coordinated with the
stakeholders by former Assistant City Manager, Kit B. Kiser, and need to be adopted
by Council; the monthly rate for designated reserved parking spaces in the parking
garage, which may be amended from time to time, will cover spaces to be provided
for the Shenandoah Crossing apartments; and such rates will be subject to the same
or similar terms as those provided for other parking facilities above mentioned.
The City Manager recommended that Council establish parking fees for the
Gainsboro parking garage and the Gainsboro surface parking area by adopting
parking rates as set forth in an attachment to the report and amend the Fee
Compendium to reflect fees and charges, effective September 4, 2001, such rates to
be subject to similar terms as provided for other parking facilities above mentioned.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#35558-090401) A RESOLUTION providing for the adoption of parking rates
to be charged at the Gainsboro parking garage and the Gainsboro surface parking
area facilities; and directing amendment of the Fee Compendium.
(For full text of Resolution, see Resolution Book No. 65.)
Mr. Harris moved the adoption of Resolution No. 35558-090401. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt
and Mayor Smith ............................................................................................... 7.
NAYS: None ..................................................................................... -0.
BUDGET-PARKS AND RECREATION: The City Manager submitted a
communication advising that the Eureka Recreation Center Roof Replacement
project consists of replacement of the roof at Eureka Recreation Center with a new
Ethylene Propylene Diene Monomer (EPDM) adhered roof on the high roof above the
gymnasium and an EPDM ballasted roof on the Iow roof above the administrative
offices; and six bids were received for the project, with John T. Morgan Sheet Metal
Company, Incorporated, submitting the Iow bid in the amount of $93,354.00.
The City Manager recommended that Council accept the bid and authorize
execution of a contract with John T. Morgan Sheet Metal Company, Incorporated, in
the amount of $93,354.00, with 60 consecutive calendar days of contract time; reject
all other bids received by the City; and transfer $98,000.00 from Facilities
Management Account No. 001-440-4330-3057 to the Capital Projects Fund where
funding may be appropriated in a new capital account entitled, "Eureka Recreation
Center Roof Replacement".
(For full text, see communication on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#35559-090401) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 General and Capital Projects Funds Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. White moved the adoption of Ordinance No. 35559-090401. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt
and Mayor Smith ............................................................................................... 7.
NAYS: None ...................................................................................... -0.
Mr. Bestpitch offered the following resolution:
(#35560-090401) A RESOLUTION accepting the bid of John T. Morgan Sheet
Metal Company, Incorporated, for the replacement of the roof at Eureka Recreation
Center with a new Ethylene Propylene Diene Monomer (EPDM) adhered roof on the
high roof above the gymnasium and an EPDM ballasted roof on the Iow roof above
the administrative offices, upon certain terms and conditions and awarding a
contract therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Resolution, see Resolution Book No. 65.)
Mr. Bestpitch moved the adoption of Resolution No. 35560-090401. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt
and Mayor Smith ............................................................................................... 7.
NAYS: None ....................................................................................... -0.
Council Member White requested that the City Manager contact
representatives of the appropriate neighborhood organization(s) with regard to the
abovereferenced action.
BUDGET-EMERGENCY SERVICES: The City Manager submitted a
communication advising that the City of Roanoke and Roanoke County currently
have reciprocal fire and rescue agreements that provide for cross-jurisdictional
emergency response; both jurisdictions have identified the need to further these
cooperative efforts in order to provide a higher level of fire and rescue service by
co-staffing the Roanoke County Clearbook Station; the City of Roanoke benefits by
significantly reducing response times to the 220 South/Southern Hills section of the
City; Roanoke County benefits by extending its hours of coverage with paid staff;
co-staffing the Clearbrook Station achieves enhanced service delivery without
adding additional resources; and City personnel will be reassigned to meet the
obligation of the six positions identified in the agreement.
The City Manager recommended that she be authorized to execute the Fire
and Emergency Medical Services Agreement to cooperatively and jointly co-staffthe
Roanoke County Clearbrook Station, sold agreement to be approved by the City
Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder offered the following emergency ordinance:
3O
(#35561-090401) AN ORDINANCE authorizing execution of a Fire and
Emergency Medical Agreement with the County of Roanoke to provide for joint
staffing of the Roanoke County Clearbrook Station to provide fire and related
emergency medical services within the areas designated to be served by the
Clearbook Station; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Carder moved the adoption of Ordinance No. 35561-090401. The motion
was seconded by Mr. Bestpitch.
Ms. Wyatt advised that when the proposal was presented, Council was given
the assurance that it would be a step toward a regional fire department; however,
she expressed concern that this does not appear to be the situation. She advised
that the City of Roanoke has a full time, paid fire department funded by City taxpayer
dollars, as opposed to a volunteer staff in Roanoke County. She stated that she
would be supportive of a full time paid fire department staff, but those reassurances
are not coming from Roanoke County. She read a portion of a memorandum from
the Fire Chief of Roanoke County Fire and Rescue personnel, as follows: "Part of
this plan will allow the City to reassign six of their personnel to our Clearbrook
Station. This is an advantage for Roanoke County because it will allow us to serve
the 220 corridor more effectively while supplementing the volunteer personnel
already serving at this station. This will not and should not effect the volunteer
effort. The volunteers are expected and asked to serve in the same capacity as they
have been. The additional personnel will be a supplement to the volunteers that are
already serving."
Mr. Hudson reiterated Ms. Wyatt's concerns and advised that there are a
number of unanswered questions that will need to be addressed before he could
support the proposal.
The City Manager clarified that the agreement before Council provides that
primary response to the City will be by paid fire and rescue personnel and the six
City staff that would be assigned to the station, along with the 12 staff assigned by
Roanoke County, would provide the required complement of staff for an engineer
complement and a rescue complement, with primary response to the City by paid
staff. She advised that the effective date of the agreement is proposed to be
January 1,2002, which will provide almost four months for the two transition teams,
one from Roanoke County and one from Roanoke City, to identify as many situations
in advance as possible so that appropriate protocols and operating procedures are
in place prior to the time that the automatic aid agreement goes into effect.
Mr. Bestpitch referred to a communication from the Roanoke Fire Fighters
Association with regard to certain issues of concern, and requested that the City
Manager insure that the issues are addressed as a part of the transition team
process.
Ms. Wyatt clarified her previous remarks with regard to paid versus volunteer
staff, and advised that her remarks were not intended to be critical of volunteer staff
from Roanoke County or the quality of service they render. However, she stated that
her remarks were intended to reflect that this is a philosophical difference between
the two organizations.
Ordinance No. 35561-090401 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, White,
and Mayor Smith .............................................................................................. -5.
NAYS: Council Members Hudson and Wyatt .............................................. -2.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The Director of
Finance submitted the Financial Report for the City of Roanoke for the month of July,
2001.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the Financial Report
would be received and filed.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION
RESOLUTIONS:
AND CONSIDERATION OF ORDINANCES AND
FIRE DEPARTMENT-LEASES: Ordinance No. 35534, having previously been
before the Council for its first reading on Monday, August 20, 2001, read and
adopted on its first reading and laid over, was again before the body, Mr. Bestpitch
offering the following for its second reading and final adoption:
(#35534-090401) AN ORDINANCE authorizing an agreement with the City of
Salem, Virginia, to provide mutual automatic aid for fire protection services within
designated areas; and authorizing notice of termination of the lease for the fire
station located at 4810 Salem Turnpike, N. W.
(For full text of Ordinance, see Ordinance Book No. 65.)
Mr. Bestpitch moved the adoption of Ordinance No. 35534-090401. The motion
was seconded by Mr. Carder.
Ms. Wyatt raised questions with regard to what will happen to Fire Station No.
12 if the mutual automatic aid proposal is not successful. She stated that the lease
on Fire Station No. 12 should not be terminated until there is some level of certainty
as to whether the proposal is working.
Ordinance No. 35534-090401 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, White and Mayor Smith ............. -4.
NAYS: Council Members Harris, Hudson and Wyatt ........... ' ......................... 3.
COUNCIL:
VIRGINIA MUNICIPAL LEAGUE: 'Mr. White offered the following resolution
designating Vice-Mayor William H. Carder and Council MemberWilliam D. Bestpitch
as Voting and Alternate Voting Delegates, respectively, to the Annual Business
Meeting of the Virginia Municipal League to be held on Tuesday, October 16, 2001,
in Virginia Beach, Virginia:
(#35562-090401) A RESOLUTION designating a Voting Delegate and
Alternate Voting Delegate for the Annual Business Session and meetings of
the Urban Section of the Virginia Municipal League and designating a Staff
Assistant for any meetings of the Urban Section.
(For full text of Resolution, see Resolution Book No. 65.)
Mr. White moved the adoption of Resolution No. 35562-090401. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -7.
NAYS: None .................................................................................. -0.
33
COUNCIL:
NATIONAL LEAGUE OF CITIES: Ms. Wyatt offered the following resolution
designating Vice-Mayor William H. Carder and Council MemberWilliam D. Bestpitch,
respectively, as Voting and Alternate Voting Delegates to the Annual Business
Meeting of the National League of Cities, to be held on Saturday, December 8, 2001,
in Atlanta, Georgia:
(#35563-090401) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Meeting of the National League of Cities.
(For full text of Resolution, see Resolution Book No. 65.)
Ms. Wyatt moved the adoption of Resolution No. 35563-090401. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt
and Mayor Smith .............................................................................................. -7.
NAYS: None .................................................................................... -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ZONING-HOUSING/AUTHORITY: Council Member Harris, Council's liaison
member to the Roanoke Redevelopment and Housing Authority, called attention to
a joint meeting of Council and the Housing Authority scheduled for Thursday,
October 18, 2001, at 5:00 p.m., and encouraged the Members of Council to provide
him with discussion items for the agenda.
The City Manager called attention to a joint meeting of Council and the Board
of Zoning Appeals to be held on Monday, September 17, 2001, at 5:00 p.m., and
requested that Council Members provide the City Clerk with discussion items for the
agenda.
SCHOOLS-MUNICIPAL AUDITOR: Council Member Wyatt moved that the City
Attorney and Municipal Auditor be requested to prepare a measure for consideration
by Council providing for a comprehensive internal audit of the school system which
does not conflict with an opinion of the Attorney General, said audit to be performed
by the Municipal Auditing Department, with specifics of the audit to be detailed in a
yearly letter of engagement between City Council and the School Board; and that the
34
Chair of the City's Audit Committee be requested to contact the Chair of the School
Board's Audit Committee to convene a joint meeting of the two bodies to discuss
details of the letter of engagement. The motion was seconded by Council Member
Harris and unanimously adopted.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised
that Council sets this time as a priority for citizens to be heard and for Council to
listen. He stated that matters requiring referral to the City Manager will be referred
immediately for response, recommendation or report to Council.
COMPLAINTS-COUNCIL: Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W.,
Roanoke County, addressed Council with regard to numerous issues of concern to
the citizens of Roanoke. He called attention to decisions that are made by Council
on behalf of taxpayers, and advised that there are legitimate questions that citizens
will continue to ask, and City government should be more accountable to its citizens
when conducting City business. He stated that Council is making major decisions
and moving millions of dollars through the system with taxpayers' money.
REAL ESTATE VALUATION: Ms. Berniece Meador, 370 Koogler Drive, S. W.,
called attention to an individual who was recently observed canvassing her
neighborhood who allegedly was contracted to photograph all houses and
businesses in the Roanoke Valley for inclusion on the Internet. She requested more
information on the project and an explanation as to why citizens were not informed.
The Director of Real Estate Valuation advised that he would meet with
Ms. Meador following the Council meeting to address her concerns.
COMPLAINTS-COUNCIL: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E.,
addressed Council as a self-appointed "watch dog" over City affairs. She stated that
Council as a body should improve its method of communicating with citizens by
allowing citizens to express themselves to Council as one complete body. She
added that citizens can be better informed in several ways: (1) tape and televise the
12:15 p.m. Council sessions, (2) tape and televise meetings of the Board of Zoning
Appeals and other committees that represent the interests of citizens, and (3)
publicize pertinent facts about agenda items in The Roanoke Times and The
Roanoke Tribune, or publish the agenda with informative information about each
agenda item. She requested that Council determine if it is legal for City Council
meetings to be held on the third and fourth Mondays of the month, or on alternate
days, to meet in the four quadrants of the City to hear citizen concerns. When
citizens address Council, she suggested that there be an exchange of dialogue
between Council Members and citizens.
At 5:10 p.m., the Mayor declared the meeting in recess for two closed
sessions.
At 6:10 p.m., the meeting reconvened in the Council Chamber, with all
Members of the Council in attendance, Mayor Smith presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Bestpitch
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt and
Mayor Smith ............................................................................................. 7.
NAYS: None ........................................................................................ -0.
FLOOD REDUCTION/CONTROL-COMMITTEES: The Mayor advised that there
is a vacancy on the Flood Plain Committee, and called for nominations to fill the
vacancy.
Mr. Bestpitch placed in nomination the name of Mack D. Cooper.
There being no further nominations, Mr. Cooper was elected as a member of
the Flood Plain Committee for a term ending June 30, 2002, by the following vote:
FOR MR. COOPER: Council Members Bestpitch, Carder, Harris, Hudson,
White, Wyatt and Mayor Smith ............................................................................ 7.
ROANOKE CIVIC CENTER-OATHS OF OFFICE-COMMITTEES: The Mayor
advised that the term of office of Robert C. Poole as a member of the Roanoke Civic
Center Commission will expire on September 30, 2001, and called for nominations
to fill the vacancy.
Mr. Hudson placed in nomination the name of Robert C. Poole.
There being no further nominations, Mr. Poole was reelected as a member of
the Roanoke Civic Center Commission, for a term ending September 30, 2004, by the
following vote:
FOR MR. POOLE: Council Members Bestpitch, Carder, Harris, Hudson, White,
Wyatt and Mayor Smith ...................................................................................... 7.
BUILDINGS/BUILDING DEPARTMENT-OATHS OF OFFICE-COMMITTEES: The
Mayor advised that the term of office of Edward S. Colonna as a member of the New
Construction Code, Board of Appeals, will expire on September 30, 2001, and called
for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Edward S. Colonna.
There being no further nominations, Mr. Colonna was reelected as a member
of the New Construction Code, Board of Appeals, for a term ending
September 30, 2006, by the following vote:
FOR MR. COLONNA: Council Members Bestpitch, Carder, Harris, Hudson,
White, Wyatt and Mayor Smith ............................................................................ 7.
ROANOKE NEIGHBORHOOD PARTNERSHIP-OATHS OF
COMMITTEES: The Mayor advised that there is a vacancy on the
Neighborhood Partnership Steering Committee, for a term
November 30, 2003, and called for nominations to fill the vacancy.
OFFICE-
Roanoke
ending
Ms. Wyatt placed in nomination the name of Christine C. Proffitt.
There being no further nominations, Ms. Proffitt was elected as a member of
the Roanoke Neighborhood Partnership Steering Committee, for a term ending
November 30, 2003, by the following vote:
FOR MS. PROFFITT: Council Members Bestpitch, Carder, Harris, Hudson,
White, Wyatt and Mayor Smith ............................................................................ 7.
HOUSING/AUTHORITY-COMMITTEES-OATHS OF OFFICE: The Mayor advised
that the term of office of Ben J. Fink as a Commissioner of the Roanoke
Redevelopment and Housing Authority expired on August 31, 2001, and called for
nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Ben J. Fink.
There being no further nominations, Mr. Fink was reelected as a member of
the Roanoke Redevelopment and Housing Authority for a term ending
August 31, 2005, by the following vote:
FOR MR. FINK: Council Members Bestpitch, Carder, Harris, Hudson, White,
Wyatt and Mayor Smith ...................................................................................... 7.
There being no further business, the Mayor declared the meeting adjourned
at 6:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
38
SPECIAL SESSION ..... ROANOKE CITY COUNCIL
September 17, 2001
1:00 p.m.
The Council of the City of Roanoke met in a special session on Monday,
September 17, 2001, at 1:00 p.m., in the Emergency Operations Center Conference
Room, Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, with Mayor Ralph K. Smith presiding, pursuant to Section 10, Meetings
of Council of the Charter of the City of Roanoke.
COUNCIL MEMBERS PRESENT: Council Members William H. Carder, W. Alvin
Hudson, Jr., Linda F. Wyatt, William D. Bestpitch and Mayor Ralph K. Smith ........... 5.
COUNCIL MEMBERS ABSENT: Council Member C. Nelson Harris (arrived at
1:10 p.m.), and William White, Sr.- ...................................................................... -2.
CITY PLANNING COMMISSION MEMBERS PRESENT: Alfred T. Dowe, Jr.,
Robert B. Manetta and D. Kent Chrisman, Chairman .............................................. 3.
CITY PLANNING COMMISSION MEMBERS ABSENT: Gilbert E. Butler,
S. Wayne Campbell, Melvin L. Hill and Richard A. Rife .......................................... -4.
STAFF PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; Stephanie M. Moon, Deputy City
Clerk; and Martha P. Franklin, Secretary, City Planning Commission.
COUNCIL-CITY PLANNING COMMISSION: The Mayor referred to the following
communication calling the special meeting of Council:
"September 14, 2001
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Section 10, Meetings of Council, of the Charter of the City
of Roanoke, (1950), I am calling a special meeting of Roanoke City
Council for Monday, September 17, 2001, at 1:00 p.m., in the Emergency
Operations Center Conference Room, Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W. The purpose of the
meeting will be to engage in a work session with the City Planning
Commission with regad to presentation of the Downtown Roanoke
Outlook Plan.
Sincerely,
(S)George C. Snead for
Darlene L. Burcham
City Manager"
The Mayor called on the City Manager for introduction of the briefing.
The City Manager expressed appreciation to City Council and the City
Planning Commission for an opportunity to present a briefing on the Outlook
Roanoke Plan for downtown Roanoke, as well as offer results of a parking study that
was commissioned in concert with the downtown plan.
Ms. Burcham called upon Matt Kennell, Executive Director, Downtown
Roanoke, Inc., for remarks. Mr. Kennell recognized the members and participants
of the Outlook Steering Committee, which consisted of downtown business people
and property owners, residents of Roanoke County, real estate brokers and
Downtown Roanoke, Inc. Board Members. Thereafter, he introduced Ray Gindroz,
a consultant with Urban Design Associates.
Mr. Gindroz shared a slide presentation highlighting the result from the first
five years of the Master Plan; and acknowledged the progress made to date on the
efforts proposed:
Rebuilding Gateways
Reconnecting City Streets
Defining City Places
The Rail District
Downtown Living
Regional Marketing and Community Investment
2
He noted the following key parts in connection with the downtown area:
The new Carillon Biomedical Institute that will extend from
the Roanoke River and Victory Stadium site to Elm
Avenue;
The Library and Elmwood Park;
Church Avenue, the most pedestrian-oriented east-west
street that links the City Market and Williamson Road with
City Hall and the Jefferson Center;
Campbell and Salem Avenues and the railroad tracks with
their collections of underutilized, but useful buildings; and
The Higher Education Center north of the tracks.
Mr. Gindroz stated that the Update presents market strategies which emerged
from the research that provide the foundation for the initiatives proposed; and
private efforts, along with public improvements and public/private partnerships have
been formulated into the five primary initiatives: (1) Elmwood Park; (2) Church
Avenue; (3) E-Town; (4) The Market; and (5) the Jefferson Center.
He further stated that in order to support each of the initiatives, Urban Design
Associates recommend improving and creating a series of frameworks which will
interconnect more effectively the parts of downtown; that changes in lifestyle and
demographics have resulted in a demand for apartments and condominiums with
easy access to restaurants, entertainment, shopping, cultural facilities, and work;
the presence of high quality housing creates a reassuring image of security and
stability, which in turn encourages development of retail and cultural activities;
results of the Zimmerman/Volk Associates residential market study suggest that,
based on target market propensities and compatibilities, that a full range of housing
types - from multi-family to single-family detached units - would be attractive to
prospective residents; and housing preferences identified by the study indicate that
the annual market potential for newly-created, market-rate, multi-family or single-
family attached units in downtown Roanoke is distributed among the three basic
types:
Rental apartments/lofts
For sale apartments/lofts
Townhouses
Total
59%
22%
19%
100%
3
Mr. Gindroz advised that in order to encourage development of high
technology businesses, the City of Roanoke will need a more dynamic and vital
downtown with amenities that young, highly-trained professionals expect in their
working environment.
He further advised that the Higher Education Center has been so successful
that it will clearly need to expand in the near future; the downtown Library needs to
be improved; integrating cultural facilities will continue to be an essential
component in creating a dynamic downtown; and the Center in the Square programs
remain a major part of those ongoing efforts.
He highlighted the five initiative areas and opportunities, as follows:
Elmwood Park Initiative
Elmwood Park, the only large park in Downtown Roanoke is located on
a high point on Jefferson Street and provides a magnificent view of the
distant mountains. Elmwood Park should be developed into a world-
class park. The Elmwood Park Initiative includes the following
elements:
Revitalization of the Park - (1) if the Library is rebuilt in the
park, the consultants recommend that it be located on the
high land close to Elm Avenue; and (2) thereby opening
the rest of the park to both Jefferson Street and Bullitt
Avenue.
Carilion Hospital Property-the Biomedical Institute begins
just south of the hospital and is integrated with it. The
consultants recommend building a new medical or
medical-related facility in the underused front yards of the
existing hospital buildings, in order to better define the
park and to connect the complex to the City.
North and East Side Development Sites - the consultants
recommend extending Bullitt Avenue to Williamson Road,
thereby further defining the park and connecting it to the
downtown network. While in the greater interest of
developing a world-class park, the design of the Bullitt
Avenue extension should be sensitive to the impact which
it will have upon the existing Magnolia Walk in Elmwood
Park and could be sealed off to through traffic during
performances or festivals.
4
Church Avenue Initiative
The Church Avenue Initiative includes a series of public improvements,
civic and institutional buildings, and private development opportunities,
as follows:
Heironimus Building - the building's facade should be
restored; parking should be provided in a garage on the
south side of the building; and the upper floors of other
buildings on Jefferson Street should be renovated for
residential use, thus addition to the critical mass of
downtown residents.
Williamson Road and Church Avenue - a civic building
would provide a visual focus for Church Avenue, block the
view of the expressway, and create a pleasant gateway
into the Belmont neighborhood to the east. Possible uses
include a Fire Station to replace historic Fire Station No.
1 on Church Avenue which is being considered for a
museum, or a new downtown Library. The property at the
northwest corner of Williamson Road and Church Avenue
is currently used for parking and is an important site for
completing the City Market area.
The Grand Building - the consultants encourage
development of this building as either loft apartments or
as office/accelerator space with retail uses on the ground
floor.
E-Town Initiative
The consultants recommend that this area be extended to the Henry
Street area to include the Higher Education Center and to support the
efforts to rebuild this historic district; and that a new north-south street
between Campbell Avenue and Warehouse Row to connect the space
more effectively to Campbell Avenue and to provide frontage of the
housing and office buildings.
Warehouse Row - the buildings are well-suited to high tech offices and
are presently under consideration for adaptive re-use. The consultants
recommend the conversion of as many buildings as possible to
incubator space.
First Street Bridge - the consultants recommend that the proposed
elevator be constructed at the south end of the bridge to address
accessibility issues, but that the bridge continue to carry vehicles.
Henry Street and the Higher Education Center - the consultants
recommend building on the success of the Higher Education Center, in
coordination with the efforts of the Roanoke Neighborhood
Development Corporation to implement the Henry Street Initiative. The
Ebony Club should be restored and brought back to useful life. New
office construction could be used to rebuild the urban character of
Henry Street.
Market Initiative
Downtown's most celebrated and loved area, the Market continues to
be a destination in the region and the center of public life for the City.
By incrementally reinforcing the Market area with additional housing
and retail and entertainment uses, the future of the Market will be more
secure. Elements should include:
Billy's Ritz Restaurant -the building and its location make
it idea for downtown housing. It may be possible to link
it to Center in the Square's IMAX development.
IMAX - this attraction is in the development process and
should be coordinated with other developments
suggested for the City Market.
Two-way Streets - the consultant recommend that the
remainder of Campbell be converted to a two-way street.
A number of studies comparing one- and two-way street
systems have documented that two-way streets are safer
for pedestrians, enhance retail visibility and, therefore,
sales.
Jefferson Center Initiative
Jefferson Center is an important public investment that is expanding
and improving. Elements of the initiative, many of which coincide with
the Jefferson Center Area Master Plan of October 1997 include:
6
Trails
New YMCA- the YMCA has an ambitious building program
with a major new facility planned for the west side of 5th
Street at the end of Church Avenue. The existing YMCA
site provides a number of opportunities. The section of
Church Avenue between 5th and 2nd Streets has some good
buildings and active uses, but it also has vacant areas.
Desirable uses for this site would be public or civic
facilities, offices, or residential spaces with public uses on
the ground floor. Parking should be provide in structure,
but should be on the northern portion of the site, with
additional active uses lining Church Avenue.
Parking - parking for the Jefferson Center is provided in a
series of surface lots. The increased activity with the
YMCA may create the need for parking structures. In
either case, the parking should be confined to the center
of the development area. Other development should line
5th and 6th Streets, and Elm Avenue.
Cotton Mill - this industrial structure is well suited for
conversion to either loft apartments, live/work units, or
office space. The Cotton Mill may also be appropriate for
public or institutional uses, but care should be given to
the type of use.
A special effort should be made in the next five years to connect the
City Market Building and the Linear Rail Walk to the regional trail
system along the edge of the Gainsboro Neighborhood and CBI. New
connections should be designed to accommodate both bike and
pedestrian users, and trails should take on an urban character as the
move throughout downtown.
In summary, Mr. Gindroz commended the City of Roanoke on evolving and
building upon its strengths that were inherited and its strengths that it continues to
reinforce.
(For full text, see copy of final draft of the Outlook Roanoke Update.)
Due to the amount of time allotted for the two briefings, no discussion was
held with regard to the update.
7
Thomas E. Flynn, Vice-President, Wilbur Smith Associates, presented a study
on Roanoke Central Business District Parking. He advised that the study was
undertaken to assess the changing parking needs of the downtown area of Roanoke,
including the Gainsboro neighborhood to the north, and the Old Southwest
neighborhood generally south and west of the Central Business District area; and
the study quantifies existing and projected parking needs and includes
recommendations to address identified shortfalls.
Mr. Flynn further advised that in order to adequately meet the needs of
parkers, the City will need to consider different parking management strategies,
such as:
Converting long term or unrestricted curb parking to short term where
commercial/retail activity has increased;
Ensuring that sufficient short-term space is available in City off-street
facilities;
City/private sector coordination of promotional efforts m wayfinding
signs, shopper validation programs, etc.;
Reduced, free of charge for overnight use of City facilities by downtown
residents; and
Shared parking or enhancing City operated satellite lots.
(For full text, see copy of the Roanoke Central Business District Parking Study on
file in the City Clerk's Office.)
Due to reconvening the regularly scheduled meeting of City Council at
2:00 p.m., the Mayor expressed appreciation to the consultants and staff for the
presentations.
There being no further business, the Mayor declared the special meeting
adjourned at 2:00 p.m.
APPROVED
ATTEST:
Stephanie M. Moon
Deputy City Clerk
Ralph K. Smith
Mayor
8
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
September 17, 2001
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 17, 2001, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reqular Meetinqs, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William H. Carder, C. Nelson Harris, W. Alvin
Hudson, Jr., Linda F. Wyatt, William D. Bestpitch, and Mayor Ralph K. Smith ........... 6.
ABSENT: Council MemberWilliam White, Sr.- ............................................. 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Stephanie M.
Moon, Deputy City Clerk.
The meeting was opened with a prayer by The Reverend Amos Rideout,
Pastor, South Roanoke United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
The Mayor advised that indeed the City of Roanoke was saddened by the
tragedy on Tuesday, September 11. He stated that the hearts of the citizens of the
City of Roanoke go out to all the lives that were lost, the families and this Country
that were touched by the tragic events; and asked everyone to bow in a moment of
silence.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES-MUNICIPAL AUDITOR:
Mr. Harris offered the following resolution paying tribute to Robert Harold Bird,
Municipal Auditor for the City of Roanoke, who announced his retirement as
Municipal Auditor effective September 28, 2001:
(#35564-091701) A RESOLUTION paying tribute to Robert Harold Bird,
Municipal Auditor for the City of Roanoke, and expressing to him the
appreciation of this City and its people for his exemplary public service.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Harris moved the adoption of Resolution No. 35564-091701. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None ......................................................................................... -0.
(Council Member White was absent.)
The Mayor presented Mr. Bird with a ceremonial copy of Resolution No. 35564-
091701 and an engraved plaque with the "Key to the City". The Mayor also presented
Mrs. Bird with a friendship basket that contained items representative of the
Roanoke Valley.
PROCLAMATIONS-DISABLED PERSONS: The Mayor presented a
proclamation declaring the month of October 2001, as "National Disability
Employment Awareness Month" in the City of Roanoke.
(For full text, see Proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to two requests for Closed Sessions to
discuss vacancies on various authorities, boards, commissions and committees
appointed by Council, and to discuss appointment of a new Municipal Auditor.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K. Smith
requesting a Closed Meeting to discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees appointed bythe Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
COUNCIL-MUNICIPAL AUDITOR: A communication from Council Member
C. Nelson Harris, Chair, Personnel Committee, requesting a Closed Meeting to
discuss appointment of a new Municipal Auditor, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request to convene in a Closed
Meeting to discuss appointment of a new Municipal Auditor, pursuant to Section 2.1-
344 (A)('I), Code of Virginia (1950), as amended. The motion was seconded by Mr.
Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
ZONING-COMMITTEES: A communication from Willard G. Light tendering his
resignation as a member of the Board of Zoning Appeals, effective immediately, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that the communication be received and filed and the
resignation accepted. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................... 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
OATHS OF OFFICE-HUMAN DEVELOPMENT-COMMITTEES: Report of
qualification of Margaret C. Thompson as a member of the Human Services
Committee for a term ending June 30, 2002, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. Harris moved that the report of qualification be received and filed. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
CULTURAL SERVICES COMMITTEE: Ms. Susan Jennings, Executive Director,
the Arts Council of the Blue Ridge, appeared before Council and advised that the
final report of the Master Plan for the Cultural Institutions of the Roanoke Valley
outlines a plan to strengthen, mutually promote, and cooperate through
programming to enhance cultural industry in the Roanoke Valley. Ms. Jennings
recognized Kay Strickland, Executive Director, Virginia Museum of Transportation,
who led the charge to bring the process to the community after observing a very
successful project in another locality. In closing, Ms. Jennings requested that
Council adopt a measure endorsing its support of the plan, and further requested
that Council declare the month of October 2001 as National Arts and Humanities
Month.
(For full text, see copy of the Master Plan on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks of Ms.
Jennings would be received and filed; and the request endorsing support of the plan
would be referred to the City Manager.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT-FIRE DEPARTMENT-EQUIPMENT: The City Manager
submitted a communication advising that the Capital Maintenance and Equipment
Replacement Program (CMERP) has identified the need for 17 automobiles for the
Police Department and two automobiles for the Fire Department. The City Manager
recommended that Council accept the bid submitted by Magic City Motor
Corporation and authorize issuance of purchase orders, in the total amount of
$435,537.00.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#35565-091701) A RESOLUTION accepting the bid of Magic City Motor
Corporation for purchase of 17 automobiles for the Police Department and two
automobiles for the Fire Department, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Hudson moved the adoption of Resolution No. 35565-091701. The motion
was seconded by Mr. Harris.
Mr. Bestpitch inquired as to whether or not the purchases of the above-
mentioned vehicles would allow police officers who reside in the City to take their
vehicles home.
The City Manager responded that in the 2001-02 budget proposal, additional
funds were allocated for vehicles to be taken to residences by police officers who
reside within the City limits; and it will take approximately three years to purchase
the required number of automobiles for said purpose, along with the standard
replacement of automobiles which is necessary on an annual basis. Ms. Burcham
further stated that a report would be provided to allow for special recognition of
such efforts at a future Council meeting.
Thers being no further discussion, Resolution No. 35565-091701was adopted
by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................... 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
At 2:45 p.m., the Mayor declared the meeting in recess.
At 3:20 p.m., the meeting reconvened with Mayor Smith presiding and all
Members of Council in attendance, with the exception of Council Member White.
CITY CODE-FLEET MAINTENANCE FUND-PROCUREMENT CODE: The City
Manager submitted a communication advising that the City desires to consider
entering into a contractual agreement with goods and service providers for the
following: supplies, materials and repair parts for the Fleet Management operation,
rental service for cars, light trucks and vans for out of town travel, travel agency
service, and management and operation services for any City owned or controlled
parking facilities; although, the sealed bid method of procurement would normally
be used, it is not practicable or fiscally advantageous to the public in the above
cases; the experience, qualifications, and references of firms that can provide the
above-listed goods and services are of equal, if not greater importance than the
cost; and issues of volume discounts, billing, quality of reports, electronic media
capability, and pricing advantages are of vast importance in the areas of goods for
Fleet Management operations, rental service and travel agency service.
The City Manager recommended that she be authorized to use the
procurement method known as competitive negotiation as the method to secure
vendors to provide appropriate goods and services.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder offered the following resolution:
(#35566-091701) A RESOLUTION designating the procurement method known
as competitive negotiation, rather than the procurement method known as
competitive sealed bidding for procurement of goods and services for the following:
supplies, materials and repair parts for the Fleet Management operation; vehicle
rental service; travel agency service; and management and operation services for
any City owned or controlled parking facilities; and documenting the basis for this
determination.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Carder moved the adoption of Resolution No. 35566-091701. The motion
was seconded by Mr. Bestpitch.
Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., appeared before Council to
inquire if the change in the procurement process would give the City Manager and
City staff the ability to enter into contractual agreements without a formal bidding
process as well as approval of said process, and if so, he urged Council to vote no
to allow additional discussion of the matter.
Ms. Wyatt asked about checks and balances that would apply to contracts
with travel agencies to insure the lowest fares are given.
Ms. Burcham stated that items that may not necessarily be in a formal bidding
process may be equal to or of a greater importance as a Iow bid, viz: the
Administration has not previously bid on travel service, but having worked with this
type of contract in the past, but believes staff would in fact inquire about the lowest
price guarantees.
Mayor Smith spoke about a recent experience with travel, especially with
airlines, and encouraged the City Manager to review efficient ways to deal with travel
agencies.
There being no further discussion, Resolution No. 35566-091701 was adopted
by the following vote:
AYES: Council Members Carder, Harris, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................. 5.
NAYS: Council Member Hudson ................................................................ 1.
(Council Member White was absent.)
BUDGET-HEALTH DEPARTMENT-HUMAN DEVELOPMENT: The City Manager
submitted a communication advising that the Roanoke Department of Social
Services and the State Health Department entered into an agreement in 1994 to
establish an Eligibility Worker position through the Department of Social Services
to be placed at the Roanoke Health Department to assure that all citizens have an
opportunity to apply for Medicaid; and the Roanoke Health Department is satisfied
with the results of having said position on location and wishes to continue the
services.
The City Manager recommended that she be authorized to continue the
services of the Outstationed Eligibility Worker at the Health Department, in
accordance with the original agreement, and that Council appropriate $33,234.00 for
fiscal year 2001-02 to certain revenue and expenditure accounts to be established
in the Grant Fund by the Director of Finance.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35567-091701) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Harris moved the adoption of Ordinance No. 35567-091701. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
Mr. Harris offered the following resolution:
(#35568-091701) A RESOLUTION authorizing the City Manager to continue the
services of the Outstationed Eligibility Worker at the Roanoke City Health
Department, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Harris moved the adoption of Resolution No. 35568-091701. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
BUDGET-HUMAN DEVELOPMENT-FIFTH DISTRICT EMPLOYMENT AND
TRAINING CONSORTIUM: The City Manager submitted a communication advising
that the Fifth District Employment and Training Consortium (FDETC) administers the
Federally-funded Workforce Investment Act (WIA) for the region, which
encompasses the Counties ofAIleghany, Botetourt, Craig, Franklin and Roanoke, as
well as the Cities of Covington, Roanoke and Salem by serving the following primary
client populations:
dislocated workers who have been laid off from employment through
no fault of their own, and
economically disadvantaged individuals as determined by household
income guidelines set by the U.S. Department of Labor.
It was further advised that the City of Roanoke is the grant recipient and fiscal
agent for the Consortium funding, thus, City Council must appropriate funds for all
grants and other monies received by the Consortium; and the state office of the
Virginia Department of Social Services has sent the Consortium a notice of
additional monies for the operation of the Welfare to Work Program which increased
the original grants due to changes made in the Workforce Investment Areas
statewide.
The City Manager recommended that Council authorize appropriation of funds
in the amount of $117,490.00, and increase the revenue estimate by $117,490.00 in
accounts to be established in the Consortium Fund by the Director of Finance.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#35569-091701) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Consortium Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Hudson moved the adoption of Ordinance No. 35569-091701. The motion
was seconded by Mr. Harris.
Council Member Wyatt requested that the City Manager provide a status report
with regard to the whereabout of those recipients of the Fifth District Employment
and Training Consortium Welfare to Work program and the impact of the program
on the City, local churches, non-profit agencies, etc.
There being no further discussion, Ordinance No. 35569-091701 was adopted
by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch,
and Mayor Smith ............................................................................................ -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager submitted a
communication advising that the City of Roanoke is an entitlement community under
the Community Development Block Grant (CDBG), HOME Investment Partnerships
(HOME) and Emergency Shelter Grant (ESG) programs of the U.S. Department of
Housing and Urban Development (HUD); each fiscal year, about $4 million in HUD
funds are available to the City, including new grants, anticipated program income
and funds unexpended from prior years; and as discussed with City Council during
the Fiscal Year 2001-02 Budget Study, the HUD Funds Policy proposed for adoption
by City Council sets guidelines for budgeting and distributing said funds for
housing, neighborhood and economic development, human services and other
community needs.
It was further advised that the recommended policy replaces the previous
"HUD Funds Allocation Policy" which was prepared in 1998; the new policy
emphasizes using the City's HUD funds to bring about change by targeting activities
of defined scope and duration, rather than by supporting on-going programs; a key
provision of the new policy places a three-year limitation for funding any non-capital
program of an on-going nature; the policy supports the intent to make demonstrable
change in the community by orienting the budgeting process toward making fewer,
but larger awards; and greater expectations will be placed upon activities to
leverage other resources, especially financial assistance from the private sector and
to create collaborations with other community organizations and stakeholders.
It was stated that the recommended policy is designed to place increasing
emphasis on addressing the City's housing needs, particularly affordable housing;
under the new policy, housing activities will take up over 70% of said funds; in the
past, housing activities have been conducted by several agencies in various areas
of the City; the intent of the new policy is that fewer agencies receive larger
concentrations of the housing funds to conduct projects initiated or specified by the
City in targeted areas; and the desired result is that a visible impact be achieved in
the targeted neighborhoods, helping to draw in private development to broaden the
impact.
The City Manager recommended that Council adopt the policy on HUD funds
and that she be authorized to implement the policy as part of the budgeting process
for Fiscal Year 2002-03.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder offered the following resolution:
(#35570-091701) A RESOLUTION adopting a policy on the allocation of funds
from the United States Department of Housing and Urban Development.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Carder moved the adoption of Resolution No. 35570-091701. The motion
was seconded by Mr. Bestpitch.
James Lesniak, representing the Northwest Neighborhood Environmental
Organization, appeared before Council in support of the proposed policy. However,
he expressed concern with regard to Paragraph 2(2) of the proposed Policy which
states, "...(in budgeting for the 2003-2004 period and thereafter, it is intended that
the housing projects funded be those which are City initiated or developed and that
the neighborhood development funding be available for use by the City as well as
community agencies)". He inquired whether or not a project such as McCray Court
is considered a City initiated project.
Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., appeared before Council and
expressed concern with regard to the use of CDBG funds for repayment of HUD 108
loans, and administrative functions/staffing for the Housing Authority and the City.
He called attention to the fact that the City and the Housing Authority were
benefitting from the funds for staffing purposes, and that said funds are not used for
community-oriented development projects. In summary, Mr. Jeffrey urged the
Members of Council not to vote on the issue, but to allow the neighborhood
organizations to have input with regard to the decision on the proposed HUD policy.
Vice-Mayor Carder inquired as to whether or not any of the neighborhood
organizations would be eliminated from the competitive process. Whereupon, the
City Manager advised that the intent of the policy is not to limit the organizations that
would be involved, but to target the areas of the City in which activities would occur.
Mr. Carder also inquired as to whether or not grant employees employed by
the City were continuing to receive income from grant funds. The City Manager
responded that no grant employees were continuing to be paid with CDBG funds,
but were being paid through the General Fund.
]!
Mr. Bespitch asked if the City grant positions that were eliminated included
positions from the Housing Authority. The City Manager responded no, and stated
that due to an annual contract between the Housing Authority and the City which
provided for the provision of certain activities, primarily housing related and
construction related activities. She stated that under the proposed HUD Funds
Policy, the Housing Authority would no longer be an entitlement activity, but would
be considered along with neighborhood organizations for grant fund purposes.
There being no further discussion, Resolution No. 35570-091701 was adopted
by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................... 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
BUDGET-GRANTS-YOUTH: The City Manager submitted a communication
advising that the Office on Youth received its first grant from the Virginia
Delinquency Prevention and Youth Development Act (VA DP&YD) on June 17, 1980;
this year, the City has applied for and received funds, in the amount of $40,705.00,
to provide for continuation of coordinated planning and program implementation of
the Office on Youth; and a local cash match, in the amount of $39,576.00, was
appropriated in the approved fiscal year 2001-02 budget and transferred to Grant
Fund Account No. 001-250-9310-9535.
The City Manager recommended that she be authorized to execute appropriate
documents, in a form approved by the City Attorney, to accept the state grant; and
Council to authorize appropriation of grant funds to the appropriate revenue and
expenditure accounts in the Grant Fund to be established by the Director of Finance.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#35571-091701) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Grant Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Harris moved the adoption of Ordinance No. 35571-091701. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................. 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
Mr. Bestpitch offered the following resolution:
(#35572-091701) A RESOLUTION authorizing acceptance of a grant from the
Virginia Delinquency Prevention and Youth Act Prevention on behalf of the City to
continue coordinated planning and program implementation of the Office on Youth,
and authorizing execution of any and all necessary documents to comply with the
terms and conditions of the grant and applicable laws, regulations, and
requirements pertaining thereto.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Bestpitch moved the adoption of Resolution No. 35572-091701. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
BUDGET-ROANOKE CIVIC CENTER-EQUIPMENT: The City Manager submitted
a communication advising that at its meeting on June 4, 2001, City Council
authorized issuance of $3.0 million in general obligation public improvement bonds
to provide funds to defray the cost of needed public improvements to the Roanoke
Civic Center; several equipment purchases are needed in order to provide expected
levels of service, and to comply with the City's contractual requirements for events
at the Civic Center; the equipment purchases are a part of the Civic Center
Expansion and Renovation Project-Phase I and includes a portable basketball floor,
two basketball goals, two time clocks, and an ice floor covering; and the total cost
for all equipment is approximately $250,000.00, which will be funded through the
sale of the aforementioned general obligation bonds.
]3
It was further advised that an additional component of the Phase I Project
which also requires funds is the replacement of the Arena Lighting System, at a cost
of approximately $550,000.00; and bids for purchase and installation of a portable
basketball floor for the Roanoke Civic Center were requested by due and proper
advertisement, and the lowest bid was submitted by Horner Flooring Co., Inc., Dollar
Bay, Michigan, in the amount of $78,500.00.
The City Manager recommended that Council authorize appropriation in
advance of issuance $800,000.00 in Series 2002 General Obligation Public
Improvement Bonds to a new capital account entitled, "Civic Center Expansion and
Renovation-Phase I"; that Council adopt a resolution indicating the City's intent to
reimburse itself for the abovementioned items from the proceeds of General
Obligation Public Improvement Bonds to be issued in the future; and that Council
accept the bid submitted by Horner Flooring Co., Inc., for the portable basketball
floor and authorize issuance of a requisite purchase order, in the total amount of
$78,500.00, and reject all other bids received by the City.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder offered the following emergency budget ordinance:
(#35573-091701) AN ORDINANCE to amend and reordain certain sections of
the 2001-2002 Civic Center Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Carder moved the adoption of Ordinance No. 35573-091701. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................ -6.
NAYS: None ......................................................................................... -0.
(Council Member White was absent.)
Mr. Carder offered the following resolution:
(#35574-091701) A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its general obligation public improvement bonds authorized to
be issued pursuant to Resolution No. 35373-060401 adopted June 4, 2001, for certain
expenditures to be made in connection with proposed capital improvements to the
Roanoke Civic Center, and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Carder moved the adoption of Resolution No. 35574-091701. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
Mr. Bestpitch offered the following resolution:
(#35575-091701) A RESOLUTION accepting the bid of Horner Flooring Co.,
Inc., for the purchase and installation of a portable basketball floor for the Roanoke
Civic Center; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Bestpitch moved the adoption of Resolution No. 35575-091701. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................. 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
POLICE DEPARTMENT-DOWNTOWN ROANOKE, INCORPORATED: The City
Manager submitted a communication advising that the Roanoke City Police
Department's Mounted Patrol Unit was formed in September 1993, in partnership
with Downtown Roanoke, Inc., which formed a separate not-for-profit, tax-exempt
organization, Roanoke Foundation for Downtown, Inc., to assist Downtown in raising
funds for the Police Mounted Patrol Unit; as of June 30, 1998, Downtown Roanoke,
Inc., and the Foundation had fulfilled its original five-year commitment to the City by
providing five years of financial assistance for the Mounted Patrol Unit; Downtown
Roanoke, Inc., and the Foundation have provided said assistance through fund
raising efforts and have established relationships with a variety of local vendors and
suppliers, many of whom provide services and supplies as in-kind donations or at
reduced prices for the Mounted Patrol Unit; and the City of Roanoke, the Roanoke
Foundation for Downtown Inc., and Downtown Roanoke, Inc., entered into an
Agreement commencing July 1, 1998 and terminating on June 30, 2001, whereby the
City provided $15,000.00 to the Foundation to benefit the Mounted Patrol Unit.
15
It was further advised that the Foundation plans to continue to raise funds and
to seek donations of goods and services to assist with the needs of the Mounted
Patrol Unit; and the continued funds provided by the City, in the amount of
$15,000.00, is needed to cover the cost of equipment, goods and services to the Unit
that are not donated; and the Foundation will pay all mounted patrol expenses,
excluding the officer's salaries and benefits, ordinary police equipment and
uniforms, and will comply with the City's procurement procedures.
The City Manager recommended that she be authorized to execute, and the
City Clerk to attest, an agreement with the Roanoke Foundation for Downtown, Inc.,
approved as to form by the City Attorney, within the limits of funds for the purposes
specified.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#35576-091701) A RESOLUTION authorizing an agreement with Roanoke
Foundation for Downtown, Inc., for funding to be used for the benefit of the Mounted
Patrol Unit of the Police Department.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Harris moved the adoption of Resolution No. 35576-091701. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................ -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
POLICE DEPARTMENT-ROANOKE CIVIC CENTER-EQUIPMENT: The City
Manager submitted a communication advising that the original Civic Center
Auditorium stage was equipped with a fire curtain containing asbestos which must
be replaced; one bid was received from Hoffend South, Inc., in the amount of
$76,786.00, for assisting with removal of the old fire curtain and for fabrication and
installation of a new reef rigged fire curtain in the Roanoke Civic Center Auditorium;
and funding is available in Account No. 001-005-550-8607.
The City Manager recommended that Council authorize acceptance of the bid
submitted by Hoffend South, Inc., in the amount of $76,786.00, with 60 consecutive
calendar days of contract time.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder offered the following emergency ordinance:
(#35577-091701) AN ORDINANCE accepting the bid of Hoffend South, Inc., for
assisting with removal of the old fire curtain and for the fabrication and installation
of a new reef rigged fire curtain in the Civic Center Auditorium, upon certain terms
and conditions, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Carder moved the adoption of Ordinance No. 35577-091701. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................ -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
CITY CODE-ARCHITECTURAL REVIEW BOARD: The City Manager submitted
a communication advising that a committee appointed by City Council in January
2001, reviewed and made recommendations regarding restructuring various City
authorities, boards, commissions and committees; many of the recommendations
set forth in the April 2, 20001 report have been implemented, however, one
recommendation made by the committee was to amend Section 36.1-640 of the
Zoning Ordinance to delete certain requirements for appointment and membership
of Architectural Review Board; in order to proceed with the proposed amendment
change, City Council must adopt a resolution authorizing the filing of an amendment
to the Code; since the request requires amendment to the Zoning Ordinance, State
law requires that amendments be submitted to the City Planning Commission for
study, public hearing, and recommendation prior to adoption by City Council; and
the City Planning Commission would consider the proposed amendment at its
meeting on Thursday, October 18, 2001.
]7
It was further advised that the terms of office of two members of the
Architectural Review Board will expire in October 2001, and appointments will be
considered by City Council prior to the expiration date; and the proposed
amendment will not be effective until after the expiration of the terms of office.
The City Manager recommended that Council adopt a resolution authorizing
the filing of a request to amend Section 36.1-640, Code of the City of Roanoke (1979),
as amended.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder offered the following resolution:
(#35578-091701) A RESOLUTION authorizing the City Manager to seek an
amendment of §36.1-640, Architectural Review Board, of the Code of the City of
Roanoke (1979), as amended, to eliminate certain qualifications for membership on
the Architectural Review Board.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Carder moved the adoption of Resolution No. 35578-091701. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Carder, Harris, Wyatt, Bestpitch, and Mayor Smith---5.
NAYS: None .......................................................................................... 0.
(Council Member White was absent. Council Member Hudson was out of the Council
Chamber.)
CITY CODE-ZONING: The City Manager submitted a communication advising
that the current Zoning Ordinance adopted in 1987, does not adequately address
printing establishments in the City's commercial and industrial districts; an
amendment to the Zoning Ordinance is needed to appropriately provide for printing
establishments that are typically found in both commercial and industrial districts
and to provide vital supporting services for many businesses and industries; and if
City Council desires to pursue said amendment, a resolution should be adopted
authorizing the City Manager to request the City Planning Commission to consider
the amendment to the Zoning Ordinance.
The City Manager recommended that Council adopt a resolution authorizing
a request that the Planning Commission consider an amendment to the Zoning
Ordinance to provide for commercial printing establishments, including newspapers,
publications, and other printed materials, in C-2, General Commercial District, C-3,
Central Business District, and LM, Light Manufacturing District.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder offered the following resolution:
(#35579-091701) A RESOLUTION authorizing the City Manager to seek an
amendment of §36.1-206, Permitting uses, §36.1-227, Permitted uses, and §36.1-249,
Permitted Uses, of the Code of the City of Roanoke (1979), as amended, to provide
for commercial printing establishments, including newspapers, publications and
other printed materials, as permitted uses in the C-2, General Commercial District,
C-3, Central Business District, and LM, Light Manufacturing District, of the City of
Roanoke.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Carder moved the adoption of Resolution No. 35579-091701. The motion
was seconded by Mr. Harris.
Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., appeared before Council and
advised that he was unaware that the regular meetings of the Board of Zoning
Appeals were not televised. He expressed concern with regard to the City providing
$500,000.00 to the Roanoke-Times to assist with construction of its new facility, and
the Board of Zoning Appeals granting the necessary zoning variances for the
Roanoke Times to move forward with the project. He also expressed concern that
no environmental issues were addressed at the Board meeting, and appealed to City
Council to rethink its decision with regard to the matter.
Mr. R~e.r~.~s, 3590 Kasey Road, Salem, Virginia, appeared and advised
that he has~ee~~e decision by the Board of Zoning Appeals to grant a special
exception to the Roanoke-Tiimes. He requested that adoption of an amendment to
the Zoning Ordinance be deferred until after the matter had been decided by the
Courts.
Mr. Bespitch clarified for the record that Council was not making a decision
to make an actual change to the Zoning Code, but to authorize the City Manager to
initiate the process to draft an amendment which will require a public hearing
between the City Council and the City Planning Commission on Monday, October 18,
2001. He mentioned that the public hearing will allow for public input prior to a
decision being made by City Council.
There being no further discussions, Resolution No. 35579-091701was adopted
by the following vote:
AYES: Council Members Carder, Harris, Wyatt, Bestpitch, and Mayor Smith---5.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.) (Council Member Hudson was out of the
Council Chamber.)
CITY ATTORNEY:
AUDITS/FINANCIAL REPORTS-MUNICIPAL AUDITOR-SCHOOLS: The City
Attorney submitted a report transmitting measures authorizing the Municipal Auditor
to perform audits of the records and affairs of the Roanoke City School Board, and
providing that City Council's Audit Committee confer with the Roanoke City School
Board Audit Committee to develop a plan for such audits.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
(#35580-091701) AN ORDINANCE directing and providing for audits of certain
affairs and records of the School Board of the City of Roanoke, and dispensing with
the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 64.)
Ms. Wyatt moved the adoption of Ordinance No. 35580-091701. The motion
was seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Carder, Harris, Wyatt, Bestpitch, and Mayor Smith---5.
NAYS: None ......................................................................................... -0.
(Council Member White was absent.) (Council Member Hudson was out of the
Council Chamber.)
Ms. Wyatt offered the following resolution:
(#35581-091701) A RESOLUTION authorizing and directing City Council's Audit
Committee and the Municipal Auditor to develop an audit plan for the Municipal
Auditor to conduct continuing financial and performance audits of the affairs and
records of the School Board.
(For full text of Resolution, see Resolution Book No. 64.)
Ms. Wyatt moved the adoption of Resolution No. 35581-091701. The motion
was seconded by Mr. Harris.
The Mayor advised that it is his understanding there has been some
resistance by the School Board to allow the City Auditors to examine their records;
and requested the City Attorney to provide City Council with certain remedies that
could be taken.
The City Attorney advised that he was unaware of resistance by the School
Board; and that City Council has adopted measures pursuant to Section 56 of the
Roanoke Charter of 1952 to develop the type of audit that has been requested.
Mayor Smith inquired as to whether an ongoing audit of the School Board
affairs would be performed. Whereupon, the City Attorney responded that he was
unaware of an ongoing audit, and stated that the Roanoke City School Board Audit
Committee was developing standards for audits pursuant to guidelines provided by
the Municipal Auditor.
Mr. Harris objected to the comments of the Mayor. He stated that the
comments were unfair, false, inflammatory accusations made for the purposes of the
r mediation and correction or solution of the audit difficulties; and
Mayor to be far more responsible in the statements. He requested that
the Mayor control his inflammatory comments directed at the School Board for the
sake of what is true and what is accurate.
The Mayor completed his comments by saying when he was elected to office,
it is his responsibility to look after the entire City and whatever one's opinion is with
regard to the way he handles issues, he is looking after the City's affairs.
There being no further comments, Resolution No. 35581-091701 was adopted
by the following vote:
AYES: Council Members Carder, Harris, Wyatt, Bestpitch, and Mayor Smith---5.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.) (Council Member Hudson was out of the
Council Chamber.)
DIRECTOR OF FINANCE:
PURCHASE/SALE OF PROPERTY-CITY CODE-DELINQUENT TAXES: The
Director of Finance submitted a report advising that Section 58.1-3965 of the Code
of Virginia governing the Bill in Equity ("Tax Sale") process specifies when land may
be sold for delinquent taxes; the Code currently states that real estate may be sold
when taxes are delinquent on December 31 following the second anniversary date
on which such taxes have become due; effective July 1, 2000, Section 58.1-3965.1
of the Code of Virginia became effective which provides that a city may also, by
ordinance, institute proceedings to sell in accordance with law any real estate when
any taxes on such real estate are delinquent on December 31 following the first
anniversary of the date on which such taxes have become due; since Escheat laws
were effectively eliminated in 1996, tax sales have become necessary as a standard
part of the City's delinquent real estate tax collection efforts; and recent tax sales
have been successful and instrumental in increasing delinquent tax collections as
well as turning property over to productive use thereby improving neighborhoods.
It was further advised that the City has encountered several circumstances
where the property owner is decease, where the heirs request that a property be
sold, and where the City stands to incur demolition/board-up or weed/trash
abatement expenses; if said property could be turned over quicker to a responsible
property owner, without having to wait for two years of delinquent taxes to
accumulate prior to instituting a tax sale, the City would benefit; and as in the past,
a list of delinquent properties has been brought to City Council in which taxes are
delinquent for two years or more and Council has adopted a resolution authorizing
proceedings for their sale.
The Director of Finance recommended that Council adopt an ordinance
enacting Section 32-26, Code of the City of Roanoke (1979), as amended, which
provides the authority for the City to institute proceedings to sell, in accordance with
Section 58.1-3965 et. seq., Code of Virginia, any real estate when any taxes on said
real estate are delinquent on December 31 following the first anniversary of the date
on which said taxes have become due.
(For full text, see report on file in the City Clerk's Office.)
Mr. Bestpitch offered the following emergency ordinance:
(#35582-091701) AN ORDINANCE amending Article II, Real Estate Taxes
Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as
amended, by the enactment of new §32-26, Sale of Real Estate for Delinquent Taxes,
to provide for the sale of property on which assessed real estate taxes have
remained delinquent for one year; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Bestpitch moved the adoption of Ordinance No. 35582-091701. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................. 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
REPORTS OF COMMITTEES:
BRIDGES-COMMUNITY PLANNING: The City Planning Commission submitted
a report advising that in April 2000, the City Planning Commission considered a
request from Evelyn D. Bethel to rename a section of Second Street, S. W., and to
name the new bridge spanning the railroad tracks, Gainsboro Road and Gainsboro
Bridge, respectively; the recommendation of the City Planning Commission was not
to change the name of the section of Second Street, but to rename the bridge; on
May 15, 2000, City Council considered the request and denied both name changes;
in January 2001, Ms. Bethel again requested that the name of the new bridge on
Second Street, S. W., be changed and officially renamed Gainsboro Bridge; she
advised that the bridge would honor Kemp Gaines, an early founder of Roanoke, and
that the bridge was situated in Gainsboro, RoanokeFIs oldest neighborhood; after
researching the previous request and consultation with City staff, it was
recommended that the Planning Commission discuss the renaming of the Second
Street Bridge to Gainsboro Bridge.
The Planning Commission reaffirms its recommendation to rename the
Second Street, Gainsboro Bridge, for further consideration by City Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Carder offered the following resolution:
(#35583-091701) A RESOLUTION renaming the Second Street Bridge as the
Gainsboro Bridge.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Carder moved the adoption of Resolution No. 35583-091701. The motion
was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................ -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COUNCIL: Council Member Wyatt called upon the citizens of Roanoke to
perform good deeds on a daily basis as the Nation begins to heal as a result of the
terrorists' attacks in New York, Washington and Pennsylvania on Tuesday,
September 11.
PARKS AND RECREATION-CELEBRATIONS-COUNCIL: Council Member
Carder announced that the Taste of the Blues and Jazz Festival would be held on
September 21 - 22, 2001, in Elmwood Park. Mr. Carder stated that he served on a
committee established by the City Manager to recognize the late Dr. Martin Luther
King, Jr.; the committee met several times and held forums to receive public input;
and in August 2001, the committee unanimously recommended to the City Manager
that Elmwood Park should be renamed Martin Luther King Park.
Mr. Carder moved that the City Manager and the City Clerk be directed to
schedule a public hearing before Council to receive citizen input with regard to the
committee's recommendation. The motion was seconded by Mr. Bestpitch and
adopted.
CITY CLERK-ACTS OF ACKNOWLEDGEMENT-COUNCIL: Council Member
Bestpitch noted that in the mist of all the national tragedies, Council Member White
and the City Clerk, respectively, had lost loved ones within the last week, and asked
the citizens of Roanoke to keep them in their thoughts and prayers through the
coming days.
COUNCIL-EMERGENCY SERVICES: Council Member Hudson commented that
the American Legion Post No. 3 had contributed $10,000.00 towards the relief efforts
as a result of the tragic events that occurred on Tuesday, September 11; and further
commented that the American Legion would meet on Thursday, September 20 at
7:00 p.m., at 710 Apperson Drive, S. W., to discuss various ways to raise funds
towards said relief efforts.
COUNCIL-EMERGENCY SERVICES: The Mayor advised that he had visited the
World Trade Center in July 2001, and had toured the Emergency Services Bunker
which was located on the 20th floor; he was impressed with the procedures and the
state of the art equipment that was in place relative to any confrontation that the City
of New York might have encountered; and that everything was located in one central
location with no backup for emergency purposes. Upon his return, t~e he met with
the City Manager to discuss the City's emergency services and called upon Ms.
Burcham for a status report of the review process.
The City Manager stated that when the tragedy occurred in New York on
Tuesday, September 11, the City of Roanoke went to emergency preparedness, with
all departments clearly responding in the appropriate manner. Ms. Burcham advised
that a report would be submitted at a later date.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Mayor advised that this is a time for citizens to be heard; and matters
requiring referral to the City Manager will be referred immediately for response,
report or recommendation to Council.
CO ~ ~...~ /.. :
~ Mr. Martin Jeffrey, 3912 Hyde Park Drive, S. W., appeared before Council in
support of comments made by Council with regard to the tragic events on Tuesday,
September 11; and requested Council to rethink its policy with regard to the
treatment of citizens who appear on public matters.
At 4:35 p.m., the Mayor declared the meeting in recess.
At 5:05 p.m., the meeting was reconvened with Mayor Smith presiding, and all
Members of the Council in attendance, with the exception of Council Member White.
COUNCIL: With respect to the Closed Meetings just concluded, Mr. Harris
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................... 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-PERSONNEL DEPARTMENT: The Mayor
advised that there is a vacancy on the Personnel and Employment Practices
Commission created by the ineligibility of Elizabeth M. Legg for reappointment, and
called for nominations to fill the vacancy.
Council Member Wyatt placed in nomination the name of Tamara S. Asher.
25
There being no further nominations, Tarmara S. Asher was appointed as a
member of the Personnel and Employment Practices Commission for a term ending
June 30, 2004, by the following vote:
FOR MS. ASHER: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch
and Mayor Smith ............................................................................................... 6.
(Council Member White was absent.)
At 5:10 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 5:15 p.m., in the Emergency Operations Center Conference Room,
Room 159, Noel C. Taylor Municipal Building, S. W., for a joint meeting of Council
and the Board of Zoning Appeals.
The Mayor called the joint meeting of the Roanoke City Council and the Board
of Zoning Appeals to order at 5:10 p.m., and relinquished the Chair to the Vice-
Mayor.
Chairman Benjamin Motley called the special meeting of the Board of Zoning
Appeals to order.
The invocation was delivered by Council Member C. Nelson Harris.
The meeting was recessed for lunch.
Chairman Motley advised that Willard G. Light had submitted his resignation
as a member of the Board of Zoning Appeals; and Clay Grogan planned to submit
his resignation as a member of the Board of Zoning Appeals due to a job transfer.
Mr. Motley presented a brief overview of the Annual Report of the Board of
Zoning Appeals.
(For full text, see copy of Annual Report on file in the City Clerk's Office.)
Mr. Carder mentioned that a committee appointed to review Council's
appointed authorities, boards, commissions and committees made its
recommendations on April 2, 2001; there were various issues that needed to be
addressed with regard to the Board of Zoning Appeals; and one of the
recommendations was to increase the Board's membership from five to seven
members.
Ms. Burcham stated that the increase in membership was one of the items and
the other one dealt with powers vested in the Board of Zoning Appeals; the City
Charter has vested more authority in the Board than is typical in other communities;
and likewise in other communities, the appointment of Board members is often left
to the judicial system rather than government. She further stated that the above
issues would be discussed at the Legislative Affairs Committee in November 2001.
Mr. Hudson expressed concern with regard to several calls received from a
citizen regarding the zoning requirements of a parcel of land located at 24th Street
and Shenandoah Avenue, N. W.; and inquired if the Board of Zoning Appeals had
jurisdiction over the matter. The City Manager interjected that the matter was a
zoning issue, and would need to be addressed by the City Planning Commission.
Mr. Hudson also expressed concern about a complaint regarding a
convenience store that no longer existed on Eighth Street and Patterson Avenue,
S.W. Whereupon, the Zoning Administrator advised that the citizen had filed an
application to waive the two-year statue of limitatio~on the non-conforming status;
and although the property is residentially zoned,qis a commercial building. Ms.
Dorsey further advised that the buildIng had been vacant for approximately five
years, that the applicant was encouraged to seek a rezoning of the property; and
upon realizing the legal expenses involved, the applicant withdrew the petition.
Ms. Wyatt expressed concern with regard to the attendance of the Board
members; and inquired about the Board's meeting time schedule. Mr. Motley
advised that the meetings had been adjusted from time to time, and suggested that
Council press the issue of attendance during the interview process in connection
with filling vacancies on the Board.
Mr. Motley mentioned various issues viewed bythe Board, and highlighted the
following three different components of the Board: the ordinance describing the
boundaries, the board membership, and issues related to City staff and the
procedures that are in place for the filing of an application. The City Manager
verified the comments and stated that any issues relating to the staff and procedures
should be addressed by the Administration.
Mr. Motley pointed out that the issue of telecommunication towers needed to
be addressed, and some type of technical review should be established. He stated
that the Board does not have technical expertise to review anything extremely
technical, and suggested that an independent viewer or committee be considered
to address the ordinance and telecommunication. He further stated that a regional-
wide program should be developed, not just for the City of Roanoke, but for the
surrounding localities.
Discussion was held with regard to telecommunication.
27
Mr. Motley called attention to signage, used car lots, and group care facilities
and asked that additional clarification be included in the Zoning Ordinance. He
stated that in some model codes, the jurisdictions provide a commentary which
describes the intent, and suggested that the Council give the matter consideration.
Ms. Wyatt expressed concern with regard to adult homes that do not have
green space or communal living areas for the residents, and suggested that owners
not be licensed unless certain requirements are implemented.
The Vice-Mayor called on the City Attorney for comments. Mr. Hackworth
stated that the Zoning Ordinance should be clear with regard to guidelines. Ms.
Burcham encouraged comments from the Board Members and citizens with regard
to the redrafting of the Zoning Ordinance; and said the City has to recognize that it
is a changing community and to be prepared to revisit documents such as the
Comprehensive Plan, the Zoning Ordinance, etc., more frequently.
In summary, Mr. Motley stated that the overall process of the Board of Zoning
Appeals works well; and complimented City staff for their assistance.
There being no further business, at 6:10 p.m., the Mayor declared the meeting
in recess to be reconvened at 7:00 p.m., in the City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke.
On Monday, September 17, 2001, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the
following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William H. Carder, C. Nelson Harris, W. Alvin
Hudson, Jr., Linda F. Wyatt, William D. Bestpitch, and Mayor Ralph K. Smith .......... 6.
ABSENT: Council MemberWilliam White, Sr.- ............................................ 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney, James D. Grisso, Director of Finance; and Stephanie M.
Moon, Deputy City Clerk.
The reconvened meeting was opened with a prayer by Council Member
William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
ACTS OF ACKNOWLEDGEMENT-PARKS AND RECREATION: Ms. Wyatt offered
the following resolution expressing the support of City Council and the citizens of
Roanoke for their city and their nation and directing that the Roanoke Star on Mill
Mountain shine as a visible symbol of Roanoke's patriotism and pride:
(#35584-091701) A RESOLUTION expressing the support of City Council and
the citizens of Roanoke for their city and their nation and directing that the Roanoke
Star on Mill Mountain shine as a visible symbol of Roanoke's patriotism and pride.
(For full text of Resolution, see Resolution Book No. 64.)
Ms. Wyatt moved the adoption of Resolution No. 35584-091701. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt, Bestpitch,
and Mayor Smith ............................................................ ~ ................................ 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
COUNCIL-MUNICIPAL AUDITOR: Mr. Harris offered the following resolution
electing and appointing Troy Andrew Harmon as Acting Municipal Auditor for the
City of Roanoke effective 12:01 a.m., on September 28, 2001, and setting forth the
terms and conditions of employment for Mr. Harmon as Acting Municipal Auditor:
(#35585-091701) A RESOLUTION electing and appointing Troy Andrew Harmon
as Acting Municipal Auditor for the City of Roanoke effective 12:01 a.m., on
September 28, 2001, and setting forth the terms and conditions of employment for
Mr. Harmon as Acting Municipal Auditor.
(For full text of Resolution, see Resolution Book No. 64.)
Mr. Harris moved the adoption of Resolution No. 35585-091701. The motion
was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of Messrs. Larry Bly and W. Martin Hall that property located at 322
Bullitt Avenue, S. E., identified as Official Tax No. 4012516, be rezoned from LM,
Light Manufacturing District, to C-1, Office District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on August 31,2001, and September 7, 2001; and in The Roanoke Tribune, on
Thursday, September 13, 2001.
(See publishers' affidavits on file in the City Clerk's Office.)
The Planning Commission recommended that Council approve the request for
rezoning to C-1, Office District, with no proffered conditions.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#35586-091701) AN ORDINANCE to amend {}36.1,3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 401, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, and dispensing with the second
reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Harris moved the adoption of Ordinance No. 35586-091701. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35586-091701
was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................... 6.
NAYS: None ......................................................................................... 0.
(Council Member White was absent.)
The Mayor declared the public hearing closed.
3O
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Kayser Properties, LLC, that a portion of Old
Thirlane Road, N. W., bounded by the west by 1-581 and the east by property
identified as Official Tax No. 6520106, be vacated, discontinued and closed, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 31, 2001, and Friday, September 7, 2001.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission recommended that Council approve the partial
closure of Old Thirlane Road, N. W., which is undeveloped and has little future value
to serve the City's interest.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#35587-091701) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Harris moved the adoption of Ordinance No. 35587-091701. The motion
was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35587-091701
was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................ -6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
The Mayor declared the public hearing closed.
3]
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Lewis J. Pillis that a 12-foot wide alley extending
between 2701 -2729 Richelieu Avenue, S. W., identified as Official Tax Nos. 1062312 -
1062318, inclusive, be vacated, discontinued and closed, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 31, 2001, and Friday, September 7, 2001.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission recommended that Council approve closure
of the paper alley contingent upon the following items, pursuant to staff
recommendation:
The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said
plat shall combine all properties which would otherwise be landlocked
by the requested closure, or otherwise dispose of the land within the
right-of-way to be vacated in a manner consistent with law, and retain
appropriate easements for installation and maintenance of any and all
existing utilities that may be located within the right-of-way, including
the right of ingress and egress.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation
to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the Petitioner and the names of any other
parties in interest who may so request, as Grantees. The applicant
shall pay such fees and charges as required by the Clerk to effect such
recordation.
Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the City Engineer for the City of Roanoke, Virginia, the Clerk's
receipt, demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year
from the date of the adoption of this ordinance, then said ordinance
shall be null and void with no further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's Office.)
Mr. Carder offered the following emergency ordinance:
(#35588-091701) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Carder moved the adoption of Ordinance No. 35588-091701. The motion
was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35588-091701
was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................ -6.
NAYS: None ......................................................................................... -0.
(Council Member White was absent.)
The Mayor declared the public hearing closed.
BONDS/BOND ISSUES-SCHOOLS: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, September 17, 2001, at 7:00 p.m., or as soon thereafter as the
matter may be heard, with regard to participation in the 2001 Interest Rate Subsidy
Program Bond Sale - VPSA School Financing Bonds, Series 2001B, to be used for
improvements at Fairview Elementary and Fishburn Park Elementary Schools, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Thursday, August 23, 2001.
(See publisher's affidavit on file in the City Clerk's Office.)
33
The Mayor advised that on August 20 the Roanoke City School Board
recommended that the City Manager be authorized and directed to file an application
with the Virginia Public School Authority seeking bond financing in an amount not
to exceed $2,750,000.00 to finance capital improvements in connection with Fairview
Elementary School; and an amount not to exceed $2,500,000.00 to finance certain
capital improvements in connection with Fishburn Park Elementary School.
The Mayor inquired if there were persons present who would like to address
Council with regard to the matter. There being none, no action was taken with regard
to the matter.
The Mayor declared the public hearing closed.
SEWERS AND STORM DRAINS-CITY PROPERTY-CABLE TELEVISION:
Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, September 17, 2001,
at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to
granting an easement across City-owned property to CoxCom, Inc., d/b/a Cox
Communications Roanoke, for the purpose of constructing, owning, and operating
a communication line, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 7, 2001, and Friday, September 14, 2001.
(See publisher's affidavit on file in the City Clerk's Office.)
A communication from the City Manager advising that CoxCom Inc., d/b/a Cox
Communications Roanoke (Cox) currently provides service to the Fire Station from
American Electric Power's overhead facilities; a fifteen-foot easement across the
Fire Station property has been requested by Cox to extend the line to provide service
to the adjacent property owner located at 1325 Jamison Avenue, S. E.; and Cox has
agreed to relocate said facilities one time, if necessary, at the sole expense of the
grantee, was before also Council.
The City Manager recommended that following a public hearing, she be
authorized to execute the appropriate documents granting a fifteen-foot easement
across City-owned property to CoxCom, Inc., d/b/a Cox Communications Roanoke.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
34
(#35589-091701) AN ORDINANCE authorizing the donation and conveyance of
an easement across City-owned property located at 1333 Jamison Avenue, S. E. (Fire
Station No. 6) to CoxCom Inc., d/b/a Cox Communications Roanoke, upon certain
terms and conditions, and dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Harris moved the adoption of Ordinance No. 35589-091701. The motion
was seconded by Mr. Bestpitch.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35589-091701
was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith ............................................................................................................. 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
The Mayor declared the public hearing closed.
SEWERS AND STORM DRAINS-CITY PROPERTY-STREETS AND ALLEYS:
Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, September 17, 2001,
at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to the
proposed vacation of a public easement on Churchill Drive, N. W., the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Sunday, September 9, 2001.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Manager advising that the original Subdivision Plat for
Section 3 of Dorchester Court designated Lots 3 and 4 of Block 19 as "Seepage
Area"; in 1959, a perpetual easement to construct a storm drain was conveyed to
the City as shown on Plan No. 4384; in the late 1980's, the Williamson Road Storm
Drain Project was constructed to relieve the drainage problems in this area, and
removed the need for said seepage area; the property owner has requested that the
City abandon the easement so that the property may be utilized; the parcels involved
are Official Tax Nos. 2270703 and 2270704; and vacation of the easement will allow
the lots to be used for residential purposes, was also before Council.
The City Manager recommended that following the public hearing, Council
authorize the vacation of the public easement across the abovedescribed properties.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#35590-091701) AN ORDINANCE authorizing the vacation of certain drainage
easements on property identified as Official Tax Map Nos. 2270703 and 2270704
located on Churchill Drive, N. E., upon certain terms and conditions, and dispensing
with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 64.)
Mr. Harris moved the adoption of Ordinance No. 35590-091701. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council with regard to the request. There being none, Ordinance No. 35590-091701
was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, Wyatt, Bestpitch, and Mayor
Smith .............................................................................................................. 6.
NAYS: None .......................................................................................... 0.
(Council Member White was absent.)
The Mayor declared the public hearing closed.
OTHER HEARING OF CITIZENS: The Mayor advised that Council sets this time
as a priority for citizens to be heard; and matters requiring referral to the City
Manager will be referred immediately, without objection by Council, for response,
report or recommendation to Council.
COMPLAINTS-SCHOOLS: Ms. Elaina Loritts, 4827 Rutgers Street, N. W.,
appeared before Council and expressed concern with regard to the disrepect that
has been displayed towards minority professionals employed with the City of
Roanoke and/or serves on authorities, boards, commissions and committees
appointed by Council. She asked that all individuals be treated with respect.
COMPLAINTS-CITY EMPLOYEES: The following persons addressed Council
with regard to unfair treatment of certain City employees:
Mr. Tony Chapman, 1523 Compton Street, N. E., Apartment 18, stated
that he has been employed with the City of Roanoke for 21 years; and
expressed concern about unequal treatment and discrimination of City
employees for internal promotions.
Mr. Ted Kaplan, 4862 Old Mountain Road, N. W., expressed
condolences to the family of Karen Witt, a Customer Service Assistant
with the Police Department; and expressed concern with regard to
withheld merit increases for certain City employees. He requested that
the merit increases be retroactive, effective July 1, 2001.
Mr. Michael Randolph, Vice-President, American Federation of State,
County and Municipal Employees, expressed concern with regard to
treatment of City employees in the workplace; and offered the following
overview of major concerns with regard to City employees:
City employees on a certain pay level are not offered
equitable treatment compared to employees on a higher
pay level;
Discrimination in the workplace, employees cannot expect
nor receive a fair evaluation;
Lack of respect, recognition and appreciation for jobs well
done, which is clearly visible in lack of promotions and/or
merit increases;
Discouragement of problem solving; and
Low employee morale;
Mr. James Croan, 914 Old Country Club Road, N. W., stated that the
minority employees are being mistreated, and are afraid to speaker out
in fear of retaliation or dismissal.
Mr. Harold Johnson, 1726 Patterson Avenue, S. W., advised that he had
recently applied for a position with the Sanitation Department, which
was readvertised for lack of qualified applicants; and questioned the
reason for the readvertisement since he has been employed with the
City for approximately 16 years.
Mr. Jeff Artis, publisher of the Artis Group. Com, 1450 Lafayette
Boulevard N. W., commented on the SCLC's attempt to keep certain fire
stations opened in the black community.
37
Mr. Donald Maddox, 3540 Melcher Street, S. E., expressed concern with
regard to the cost of the City's health insurance; and inquired about the
closing of the fire station located on Bennington Street and Riverland
Road, S. E.
Mr. Robert Gravely, 617 Hanover Avenue, N. W., expressed concern
with regard to underpaid and overworked City employees, as well as
the mistreatment of blacks in the community.
Ms. Helen Davis, 35 Patton Avenue, N. E., expressed concern with
regard to the proposed closing of the various fire stations: Fire Station
No. 12 on Salem Turnpike, N. W., No. 9 at 24th Street and Melrose
Avenue, N. W., No. 5 at 12th Street and Loudon Avenue, N. W., No. 3 at
6th Street and Rorer Avenue, N. W., No. 1 in downtown; and stated that
the closing would rob the community of services that it deserves.
Ms. Evelyn Bethel, 35 Patton Avenue, N. E., expressed concern with
regard to accusations shared by City employees and the draft proposal
on the closing of fire stations; and requested the Members of Council
to assist the City employees with resolving their issues.
Ms. PerinellerWilson, 3045 Willow River, N. W., expressed concern with
regard to discrimination in the City, as well as the closing of the fire
stations; and stated that the Roanoke Chapter, SCLC, opposed the
closing of the fire stations within the following vicinities: Melrose
Towers, Methodist Home, Forest Park Elementary School, Fairview
Elementary School, Honey Tree Day Care Center, Westside Elementary
School, William Fleming High School, William Ruffner Middle School,
Roanoke Academy for Mathematics and Sciences, Burrell Home for
Adults, as well as 16 churches within the inner-city.
Ms. Annie Krochalis, 9428 Patterson Drive, Bent Mountain, Virginia,
expressed concern with regard to experiences of certain City
employees, and referenced a "non-disciplinary" action that placed her
off the job for four months, and thereafter moved to an unused floor at
the Main Library whereby she was alone for an additional five months.
Ms. Angela Norman, 1731 Michael Street, N. W., stated tha/~)the
employees who had appeared were not disgruntled employ~,,~/but
representatives for many City employees who are fearful to come
forward. She further stated that discrimination and retaliation co~e
behind closed doors and suggested that City Council not be mis!
promotions of a few black employees. Ms. Norman also acEused
management~ndorsing and not disclosing promotional decisions
and pay bon ~t/l~J~at are subjective based on "who plays the game" and
not who is qualified; and suggested that an outside organization be
retained to monitor the hiring and promotion process because the City
cannot police itself.
PARKS AND RECREATION: Mr. Chris Hynes, 405 Arbor Avenue, S. E., and Mr.
Duane Howard, 508-B Walnut Avenue, S. W., commended City Council for adopting
a resolution directing that the Roanoke Star on Mill Mountain shine as a visible
symbol of Roanoke's patriotism and pride, and be illuminated in America's colors
of red, white and blue as soon as possible for a period of 30 days. It was requested
that the public be notified of the lighting. Mr. Howard requested that Council
authorize citizens to have access to the Mill Mountain Star 24 hours a day rather than
on a limited daily basis.
There being no further business, the Mayor declared the meeting adjourned
at 8:05 p.m.
APPROVED
ATTEST:
Stephanie M. Moon
City Clerk
Ralph K. Smith
Mayor
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
October 18, 2001
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
~R~ ~~ ~~~.rely'
p Smith
Mayor
RKS:sm
H:\Agenda.01\Closed Session on Vacancies.wpd
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 18, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss personnel matters, specifically interviews for
appointments to the Architectural Review Board, pursuant to Section 2.2-3711 (A)(1), Code
of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
N:\cksml~Agenda.Ol\Closed Session on appointments.wpd
RECEIYED
(filly CLERKS OFFtCE
Office of the City Manager
October 18, 2001
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Members of Council:
This is to request that City Council convene a closed meeting to discuss the acquisition of
real property for a public purpose, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to §2.2-
3711(A)(3), of the Code of Virginia (1950), as amended.
Sincerely,
City Manager
dLb/f
C~
City Attorney
Director of Finance
City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www. ci.raanoke.va.us
RECEIVED
CITY CLER½S OFF ""
Office of the City Manager
'01 OCT-9 P4:15
October 18, 2001
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Members of Council:
This is to request that City Council convene a closed meeting to discuss the acquisition of
real property for a public purpose, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the City, pursuant to §2.2-
3711(A)(3), of the Code of Virginia (1950), as amended.
Sincerely,
D a~'~'~~j
City Manager
DLB/f
C:
City Attorney
Director of Finance
City Clerk
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE
October 1, 2001
RECEIVED
CITY CLERKS OFFICE
1. CALL TO ORDER: '01 OCT 10 Al0:04
The meeting of the Roanoke City Audit Committee was called to order at 11:00 a.m. on
Monday, October 1, 2001, with Chairman, William White, Sr., presiding.
· The roll was called by Mrs. Powers
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor Ralph K. Smith
William H. Carder
W. Alvin Hudson
Linda F. Wyatt
Others Present:
Drew Harmon, Acting Municipal Auditor
Darlene L. Burcham, City Manager
Chip Snead, Assistant City Manager for Operations
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
David C. Anderson, City Treasurer
Mike Tuck, Senior Auditor
Pamela C. Mosdell, Senior Auditor
Kevin A. Nicholson, Senior Auditor
Brian M. Garber, Auditor
Evelyn W. Powers, Administrative Assistant
FINANCIAL RELATED AUDITS:
Meter Replacement
Police Department Cash Funds
Audit Findings Follow-Up
Mr. White ordered that the financial audits be received and filed. There were no
objections to the order. Mr. White recognized the Municipal Auditor's staff for
comments. Mr. Tuck briefed the Committee on the Meter Replacement audit. Mr.
White questioned if this audit was a Financial audit or a Performance audit. Mr.
Harmon stated that the audit was a controls evaluation audit, which is a type of
performance audit. Mr. White asked if performance audits address efficiency and
effectiveness of operations. Mr. Harmon stated that was correct. There were no further
questions.
Audit Committee Minutes Page 2
Mr. Garber briefed the Committee on the Police Department Cash Fund. Mr. Hudson
questioned how long it would take for the recommendations to be implemented
regarding all of the audits presented today. Mr. Harmon explained that the Police
Department audit was performed annually, and the recommendations on this year's
audit would be evaluated during next year's audit. Mr. Hudson asked how long for the
audits that are not performed annually? Mr. Harmon explained to the Committee that
after each audit all reportable conditions are entered into a database and a target date
for implementing corrective plans is placed into the database. Annually, a follow-up is
done on each department to verify that all corrective plans were implemented. Mr.
White called on Ms. Burcham to comment. Ms. Burcham reported that the departments
should start taking care of the recommendations immediately. Ms. Burcham said that
she had already talked with the City Attorney to prepare a resolution to correct the
problem with the collection of fees stated in the Police audit. Social Services plans
were held up due to negotiations with the software company to purchase software. Ms.
Burcham explained that some departments could take longer to fix the problems due to
funding. She also reported that there has been a great deal of progress made since
last year regarding clearing departments from the annual findings follow-up.
Mr. Harmon briefed the Committee on the Audit Findings Follow-up audit. Mr. Harmon
assured the Committee that the six departments that had not completed implementing
their plans were making progress. There was a significant amount of discussion
regarding the Fleet Management department, the past problems in that areas, and the
possibilities for outsourcing. Mr. Harmon stated that another audit in Fleet
Management is scheduled for this year. Mayor Smith and Mr. Carder raised an issue
about the lack of data regarding costs to operate vehicles/equipment. Mr. Grisso, Ms.
Burcham, and Mr. Harmon discussed the changes to fleet systems and informed the
Committee that a new team is looking at the feasibility of enterprise systems that would
provide better cost accounting information.
3. UNFINISHED BUSINESS:
None.
4. NEW BUSINESS:
Municipal Auditing 2002 Audit Plan
Briefing on Management Assistance Work
· City Market Building
· Warehouse Closing
D.A.R.E. Account
Mr. White ordered that the Municipal Auditing 2002 Audit Plan be received and filed.
There were no objections to the order. Mr. Harmon briefed the Committee on the 2002
Audit Plan. The Committee discussed the number of audit hours assigned for school
audits and school activity funds. The Mayor noted that the number of audit hours
Audit Committee Minutes Page 3
assigned to activity fund audits versus other school audit work translates into a higher
audit cost per budget dollar covered. The Committee expressed an interest in using
unassigned hours to perform additional school audits. Mr. White noted that a joint
meeting with the School Board Audit Committee would occur soon; at which time the
school audit plan will be set. It was noted that the auditing department had not
undertaken any audit work in the schools since the August 20th Council meeting,
pending development of the annual audit plan by the City and School Board.
Mr. Harmon briefed the Committee on the Management Assistance Work. Mr. Harmon
stated that Economic Development staff had asked that he take a look at the City
Market Lease. Ms. Burcham said that there have been some concerns by the tenants
in the Market Building. She said she would use this information to help negotiate a
new, more equitable contract. She said that this type of work by the audit department
was most helpful in assisting management in making good decisions.
Mr. Harmon reported to the Committee that the Warehouse would be closing and that
audit has looked at the procedures for moving forward with this decision.
Mr. Harmon reported to the Committee that the department had received an
anonymous letter regarding the D.A.R.E. donations. The department has done some
preliminary work and the problem seems to be an accounting issue with the donated
money. Auditing will keep you informed as we have more accurate details. There
seems to be no fraud or misappropriation of funds, strictly an accounting issue.
ADJOURNMENT:
There being no further business, the meeting adjourned at 11:50 a.m.
William White, Sr., Chairman
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #15-110-178-192-200
Patti K. Hanes, Secretary
New Construction Code, Board of Appeals
Roanoke, Virginia
Dear Ms. Hanes:
This is to advise you that Edward S. Colonna has qualified as a member of the New
Construction Code, Board of Appeals, for a term ending September 30, 2006.
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl~Agenda.01\October 18, 2001 correspondenc .wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Edward S. Colonna, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of New Construction Code, Board of Appeals,
for a term ending September 30, 2006, according to the best of my ability. I swear or
affirm.
Subscribed and sworn to before me this ~q day of
2001.
ARTHUR B. CRUSH, III, CLERK
BY ~., ~
, DEPUTY CLERK
H:~Agenda.01\September 4, 2001 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #15-110-178-192-200
John P. Baker, Executive Director
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N. VV.
Roanoke, Virginia 24017
Dear Mr. Baker:
This is to advise you that Ben J. Fink has qualified as a Commissioner of the Roanoke
Redevelopment and Housing Authority for a term ending August 31,2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
HSAgenda.01 \October 18, 2001 correspondenc .wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ben J. Fink, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a
term ending August 31,2005, accor~.~)qg to the best of my ability. I swear or affirm.
Subscribed and sworn to before me thisC:~ ~ay of ~ 2001.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~Agenda.01\September 4, 2001 correspondence.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
October 22, 2001
File #15-110-178-192-200
Stephanie M. Moon
Deputy City Clerk
Susan Bryant-Owens, Secretary
Roanoke Civic Center Commission
Roanoke, Virginia
Dear Ms. Bryant-Owens:
This is to advise you that Robert C. Poole has qualified as a member of the Roanoke Civic
Center Commission for a term ending September 30, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHlXAgenda.01\October 18, 2001 correspondenc .wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert C. Poole, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Civic Center Commission for a term ending
September 30, 2004, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this ~ day of (~ r_.'7-6~2o~, 2001.
ARTHUR B. CRUSH, III,
, DEPUTY CLERK
H:~Agenda.01\September 4, 2001 correspondence.wpd
O
ROANOKE
REGIONAL
CHAMBER OF
COMMERCE
September 25, 2001
RECEIYED
CII'Y CLERICS OFFICE
'01 OCT-4 P3:03
The Honorable Ralph Smith
Mayor
Roanoke City
215 Church Avenue SW Room 452
Roanoke, VA 24011-1594
Dear Mayor Smith and Members of Roanoke City Council:
On behalf of the Roanoke Regional Chamber of Commerce, we want to express support and
commendation for the cooperative public safety efforts 'underway between the City of Roanoke
and County of Roanoke. Never has it been more important to recognize that safety and
responsive service are the foundations of fire and emergency medical services. Through regional
cooperation, Roanoke City and Roanoke County are ensuring that the legacy of commitment to
safety and responsiveness remains.
The Chamber has overl,500 members who consider enhanced cooperation among jurisdictions
one of the most important issues facing the region. Taking advantage of oppommities to work
together, such as jointly staffing the Clearbrook station} creates cost-efficiency without
sacrificing the quality of such a crucial public service.
Illustrating how local governments work together enhances the region's ability to keep and
attract business. The efforts in public safety are an excellent first step that will hopefully open
the door for greater cooperation, service, and efficiency in the future.
The Roanoke Regional Chamber supports such regional efforts and encourages their
continuance.
Sincerely,
Beth DoughW
President
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #60-217-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. '35605-101801 amending and reordaining certain
sections of the 2001-2002 School and School Food Services Funds Appropriations,
providing for appropriation of $8,480.00 for Title I School Improvement program and
$391,049.00 from the Capital Maintenance and Equipment Replacement Fund for
technology equipment, facility maintenance equipment, physical education equipment,
handicap access, middle and high school improvements, and food service vehicle
replacement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
r.egular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Sherman Lea, Chair, Roanoke City School Board, 1638 Lonna Drive, N. W.,
Roanoke, Virginia 24019
Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
Barry L. Key, Director, Management and Budget
N'\CKMHlkAgenda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35605-101801.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
School and School Food Services Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
' THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 School and School Food Services Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
School Fund
Appropriations
Education $ 140,318,283
Title I School Improvement 2001-02 (1) ........................ 8,480
Facilities (2-6) ........................................... 1,437,333
Revenues
Education $
Title I School Improvement 2001-02 (7) ........................
Fund Balance
Reserved for CMERP - Schools (8) ........................... $ 183,801
School Food Services Fund
Appropriations
Education $
Food Services (9) .........................................
Fund Balance
Reserved Fund Balance - Unappropriated (10) .................. $
139,302,954
8,480
4,562,987
4,562,987
69,240
1) Educational and
Recreational
Supplies
2) Replacement-
Machinery and
Equipment
3) Additions - Machinery
and Equipment
4) Additions - Other
Capital Outlay
5) Additions - Other
Capital Outlay
6) Buildings
7) Federal Grant
Receipts
8) Reserved for
CMERP - Schools
9) Additions - Machinery
and Equipment
10) Reserved Fund
Balance -
Unappropriated
(030-061-6192-6000-0614)
(030-065-6006-6318-0801)
(O30-065-6006-6681-0821)
(030-065-6006-6682-0829)
(030-065-6006-6896-0829)
(030-065-6006-6896-0851)
(030-061-6192-1102)
(030-3324)
(032-065-6006-6788-0824)
8,480
192,556
127,490
26,154
13,600
14,271
8,480
(374,071)
16,978
(032-3325) (16,978)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
'~~t Sherman P. Lea, Chairman Marsha W. Ellison Brian J. Wishneff
Ruth C. Willson, Vice Chairman Gloria P. Manns E. Wayne Harris, Ed.D., Superintendent
Charles W. Day Melinda J. Payne Cindy H. Lee; Clerk of the Board
Roanoke
, CITY CLE, RKS OFFICE
(' City ,School BoQrd P.O. Box 13145. Roanoke. virgima24031 540-853-2381 · Fax: 540-853-2951
'01 OCT 10 P2:15
October 18, 2001
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 240:11
Dear Members of Council'
The School Board at its October 9 meeting voted to request the Roanoke City
Council to appropriate the following funds'
$8,480.00 for the Title ! School Improvement program to provide funds for
Preston Park Primary, Westside Elementary, Roanoke Academy for Mathematics and
Science, and Lincoln Terrace. These schools have been identified for Title ! School
:Improvement - an identification synonymous with a school's accredited with warning
status for school year 2000-01 in English, Math, or both. This new program will be
one hundred percent reimbursed by federal funds.
$391,049.00 from the Capital Maintenance and Equipment Replacement Fund
to provide funds for instructional technology equipment, facility maintenance
equipment, physical education equipment, handicap access, middle and high school
improvements, and food service vehicle replacement.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
cc'
Mr. Sherman P. Lea
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
Mrs. Ann H. Shawver (with accounting details)
Preparing Students for Success
JAMES D. GRISSO
Director of Finance
October 18, 2001
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
RO. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JESSE A. HALL
Deputy Director
The Honorable Ralph K. Smith, Mayor
The Honorable William H. Carder, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable C. Nelson Harris, Council Member
The Honorable W. Alvin Hudson, Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board. This report will
appropriate the following:
$8,480 for the Title I School Improvement program to provide funds for Preston Park Primary,
Westside Elementary, Roanoke Academy for Mathematics and Science, and Lincoln Terrace. These
schools have been identified for Title I School Improvement - an identification synonymous with a
school's accredited with warning status for school year 2000-01 in English, Math, or both. This new
program will be one hundred percent reimbursed by federal funds.
$391,049 from the Capital Maintenance and Equipment Replacement Fund to provide funds for
instructional technology equipment, facility maintenance equipment, physical education equipment,
handicap access, middle and high school improvements, food service vehicle replacement.
We recommend that you concur with this request of the School Board.
Sincerely,
SSO~' ~(~~'~'~
Director of Finance
JDG/JSY/pac
Attachment
C'
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerk@ci.roanoke.va.us
October 22, 2001
File #53-467
STEPHANIE M. MOON
Deputy City Clerk
George J. A. Clemo, Bond Counsel
Woods, Rogers and Hazlegrove, PLC
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Clemo:
I am enclosing copy of Resolution No. 35606-101801 authorizing the School Board for the
City of Roanoke to rehabilitate the present school building at Lincoln Terrace Elementary
School; authorizing and directing the City Manager to file an application with the Virginia
Department of Education seeking an allocation of authority to issue the City's General
Obligation Qualified Zone Academy Bonds, in an amount not to exceed $1,100,000, to
finance certain renovations to Lincoln Terrace Elementary School, and authorizing and
directing publication of a notice of public hearing to be held in connection with the
proposed bond issuance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Sherman Lea, Chair, Roanoke City School Board, 1638 Lonna Drive, N. W.,
Roanoke, Virginia 24019
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
N:\CKMHl~Agcnda.01\October 18, 2001 correspondcnc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35606-101801.
A RESOLUTION (i) authorizing the School Board for the City of.Roanoke to rehabilitate
the present school building at Lincoln Terrace Elementary School; (ii) authorizing and directing the
City Manager to file an application with the Virginia Department of Education seeking an allocation
of authority to issue the City's general obligation qualified zone academy bonds in an amount not to
exceed $1,100,000 to finance certain renovations to Lincoln Terrace Elementary School, and (iii)
authorizing and directing publication of a notice of public hearing to be held in connection with the
proposed bond issuance.
WHEREAS, the School Board (the "School Board") for the City of Roanoke (the 'City") has
determined that it is necessary to rehabilitate Lincoln Terrace Elementary School ("LTES"); b. nd
WHEREAS, in order to finance the above-referenced project, the City of Roanoke, Virginia
reasonably expects to issue debt obligations; and
WHEREAS, the City intends to issue a portion of the debt obligations for the project as
"qualified zone academy bonds" within the meaning of Section 1397E of the Imemal Revenue Code.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board is authorized to rehabilitate the present school building at LTES
· (the "Project").
2. The City Manager or an Assistant City Manager is hereby authorized and directed to
file an application with the Virginia Department of Education seeking an allocation of authority to
issue the City's general obligation qualified zone academy bonds pursuant to the Public Finance Act
and Section 1397E of the Imemal Revenue Code in an amoum not to exceed $1,100,000 (the "QZA
Bonds") to finance a portion of the cost of the Project.
3. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of hearing in connection with the proposed QZA Bonds to be held on
November 5, 2001.
4. This resolution shall take effect immediately.
The foregoing resolution was adopted by the following recorded vote:
Ralph K. Smith, Mayor
William H. Carder, Vice-Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
AYE NAY
Attest:
City Clerk
Sherman P. Lea, Chairman Marsha W. Ellison
Ruth C. Willson, Vice Chairman Gloria P. Manns
Charles W. Day Melinda J. Payne
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
RECEIYFOF~.
fRoanoke CITY CLERKS 0 ,tCE
( City School Board P.O. Box 13145, Roanoke, Virginia24031 · 540-853-2381 · Fax: 540-853-2951
'01 OCT 10 P2:16
October 18, 2001
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its October 9 meeting approved the enclosed Resolution
to request Roanoke City Council to issue General Obligation qualified Zone Academy
Bonds (QZAB) in an aggregate principal amount not to exceed $1,100,000. The
funds will be used to rehabilitate, repair, and/or equip Lincoln Terrace Elementary
School.
The QZAB initiative is a federal program that allows lending institutions and
schools to form a mutually beneficial partnership to support education. The
program offers bonds interest-free and allows a bank or other lending institution to
purchase the special no-interest bond on behalf of a school. Schools qualify based
on their percentage of free lunch students.
The School Board thanks you for your continued support of our students and
programs.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
CC:
Mr. Sherman P. Lea
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
Preparing Students for Success
.~~ Sherman P. Lea, Chairman
Ruth C. Willson, Vice Chairman
Charles W. Day
//Roanoke
City School Board P.O. Box 13145, Raanoke, Virginia 24031
Marsha W. Ellison
Gloria P. Manns
Melinda J. Payne
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
October 9, 2001
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION QUALIFIED ZONE ACADEMY BONDS
FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
The School Board of the City of Roanoke, Virginia hereby (i) approves
certain expenditures to rehabilitate, repair, and/or equip Lincoln
Terrace Elementary School, at an estimated cost not to exceed
$2,100,000 (the "Project"), (ii) authorizes and approves the filing of an
application to the Virginia Department of Education seeking an
allocation of authority to issue qualified zone academy bond financing
pursuant to the Public Finance Act and Section 1397E of the Internal
Revenue Code in an amount not to exceed $1,100,000, to finance a
portion of the cost of the Project, (iii) requests that the City Council of
the City of Roanoke, Virginia, (the "City") authorize the City to issue its
general obligation qualified zone academy bonds in an aggregate
principal amount not to exceed $1,100,000, (the "QZA Bonds") for the
purpose of financing a portion of the cost of the Project, and (iv)
approves the issuance of the QZA Bonds by the City.
2)
This resolution shall take effect immediately by the following recorded
vote:
Yea Nay
Sherman P. Lea, Chairman
Ruth C. Willson, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Melinda .]. Payne
Brian _1. Wishneff
"" Preparing Students for Success
The undersigned Clerk of the School Board of the City of Roanoke,
Virginia hereby certifies that the foregoing constitutes a true and
correct extract from the minutes of a meeting of the School Board held
the 9th day of October, 2001.
WITNESS, my signature and seal of the School Board of the City of
Roanoke, Virginia, this __ day of ., 2001.
.(SEAL)
Clerk, School Board of City of Roanoke, Virginia
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #24-79
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a petition from the Boys and Gids Clubs of Roanoke Valleyl Inc.,
requesting exemption from taxation of certain real property located at 1714 9th Street,
S. E., which petition was before the Council of the City of Roanoke at a regular meeting
which was held on Thursday, October 18, 2001.
On motion, duly seconded and unanimously adopted, the petition was referred to you for
study, report and recommendation to Council and to schedule a public hearing.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Floyd A. Johnson, Executive Director, Boys and Girls Clubs, 1714 9th Street, S. E.,
Roanoke, Virginia 24013
James D. Grisso, Director of Finance
The Honorable Sherman A. Holland, Commissioner of Revenue
Willard N. Claytor, Director, Real Estate Valuation
The Honorable David C. Anderson, City Treasurer
Elizabeth A. Neu, Director of Economic Development
Sarah E. Fitton, Engineering Coordinator
N:\CKMHl\Agenda.01\Octobcr 18, 2001 correspondenc .wpd
VIRGINIA: RECEIVED
CITY CLERKS OFFICE
[N TILE, COUNCIl, OF ~ CITY OF ROANOKE
TAXATION OF CERTAIN PROPERTY PURSUANT TO ARTICLE X.
SECTION 6(a)(6) OF THE CONSTITUTION OF VIRGINIA
TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF
ROANOKE:
1. Your Petitioner, Boys & Girls Clubs of Roanoke Valley, Inc., 1714 9th Street S.E.,
Roanoke, Virginia 24013, a Virginia, non-stock, not for profit corporation has
purchased a certain real property located at 1714 94 Street S.E., in the City of
Roanoke, Virginia, which property is City of Roanoke Tax Map ID # 4240101.
After significant rehabilitation, the building will be used for the purpose of housing
the administrative offices and providing daily after school and summer activities for youth
members of your Petitioner.
2. Your Petitioner desires to be an organization designated by a section within
Article Section 58.1-3650 et seq. of the Code of Virginia, as amended, in order that the
referenced real estate, to be used exclusively for charitable and benevolent purposes in
responding to the af[er school and summer programs needs of the low to moderate income
individuals and families, be exempt from taxation under the provisions of Article X, Section
6 (a)(6) of the Constitution of Virginia so long as your Petitioner is operated not for profit and
the property so exempted is used in accordance with the purpose for which the Petitioner is
classified.
3. Your Petitioner agrees to pay to the City of Roanoke, an annual service charge in an
amount equal to twenty percent (20%) of the City of Roanoke tax levy, which would be
applicable to this real estate, were our organization not be tax exempt, for as long as this
exemption continues.
4. Your Petitioner respectfully request that the Council of the City of Roanoke adopt a
resolution in accordance with the requirements of Section 30-19.04 (B) of the 1950 Code of
Virginia, as amended, after holding a public hearing with respect thereto where citizens shall
have an opportunity to be heard in order that legislation involving the designation of property
to be exempt from taxation pursuant to Article X, Section 6 (a)(6) of the Constitution of
Virginia may be presented to General Assembly of Virginia.
In Compliance with Section 30-19.04 (B) the following questions are submitted
for consideration:
(Q): Whether the organiTation is exempt from taxation pursuant
to Section 501 (c)(3) of the Internal Revenue Code of the 1954.
(A): You Petitioner was granted exemption from taxation pursuant to
Section 501 (c)(3) of the Internal Revenue Code of 1954 on March 24,
1992.
(Q): Whether a current alcoholic beverage license for serving
alcoholic beverages has been issued by the Alcohol Beverage Control
Board to such organization for such use on such property.
(A): No alcoholic beverage license has been, or will be, requested or
issued to your Petitioner for such use on such property.
(Q): Whether any director or officer of the organization has been
paid compensation in excess of reasonable allowances for salaried or
other compensation for personal services which director or officer
actually renders.
(A): No officers or directors of your Petitioner are paid compensation
in excess of reasonable allowances for salaries or other compensation for
personal services actually rendered. Your Petitioner has six salaries
employees, none of whom is an officer or director.
o
(Q): Whether any part of the net earnings of such organization
inures to the benefit of any individual and whether any significant
portion of the services provided by such organization is generated by
funds received by donations, contributions or local, state or federal
grants. As used in the subsection donations shall include the
providing of personal services or the contribution of in-kind or other
material services.
(A): No part of the net earnings of your Petitioner insures to the benefit
of any individual and only a modest portion of the service provided by
your Petitioner is generated by local, state or federal grants. Your
Petitioner provides services primarily through the generation of
developer fees and service contracts with other organizations.
(Q): Whether the organization provides services for the common
good of the public.
(A): Your Petitioner provides services for the common good of the
public in as much as it inspires and enables all youth, especially those
from disadvantaged circumstances, to realize their full potential as
productive, responsible and caring citizens.
(Q): Whether a substantial part of the activities of the organization
involves carrying on propaganda, or otherwise attempting, to
influence legislation and whether the organization participates in, or
intervenes in, any political campaign on behalf of any candidate for
public office.
(A): Your Petitioner is not involved in propaganda, influencing
legislation or any political campaign on behalf of any candidate for
public office.
(Q): No rule, regulation, policy of practice of the organization
discriminates on the basis of religions conviction, race, color, sex or
national origin.
(A): No rule, regulation, policy or practice of your Petitioner
discriminates on the basis of religious conviction, race, color, sex or
national origin.
(Q): The revenue impact to the locality and its taxpayers of
exempting the property.
(A): No significant impact is anticipated as a result of the exemption,
indeed the homes we build and rehabilitate will be additions to the
current tax roles of the City of Roanoke and this will enhance the tax
revenue of the City of Roanoke.
(~): Any other criteria, facts and circumstances, which the
governing body deems pertinent to the adoption of such resolution.
(A): Your Petitioner provides after school and summer programming to
primarily disadvantaged youth ages 5-18.
Note: A copy of this Petition is being delivered this day to the City Manager of the City
of Roanoke, Virginia.
THEREFORE, your Petitioner, Boys & Girls Club of Roanoke Valley, Inc., respectfully
requests to the Council of the City of Roanoke (1) that a resolution be adopted pursuant
to Section 30-19.04 of the Code of Virginia stating that the provisions of subsection B of
that Code section have been examined and considered in conjunction with this petition
seeking the designation of property to be exempted from taxation pursuant to Article X,
Section 6 (a)(6) of the Constitution of Virginia at a public hearing at which citizens have
had an opportunity to be heard and (2) that a recommendation be made to the General
Assembly of Virginia that this real property of your Petitioner from taxation so long as
your Petitioner is operated not for profit and the property so exempt is used for the
particular purposes of providing after school and summer programming to primarily
disadvantaged youth ages 5-18.
Respectfully submitting this 26t~ day
September, 2001
BOYS & GIRLS CLUB OF
ROAN(~ VALLEY, INC.
By:
P~ident
4
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerkc&ci.roanoke.va.us
October 22, 2001
File #122-189-467
STEPHANIE M. MOON
Deputy City Clerk
Joseph D. Rich, Chief
Voting Section, Civil Rights Division,
United States Department of Justice
P. O. Box 66128
Washington, D. C. 20035-6128
Beryl Y. Brooks
General Registrar
Roanoke, Virginia
Dear Mr. Rich and Ms. Brooks:
I am enclosing copy of Ordinance No. 35607-101801 temporarily changing the polling
place for Jefferson Precinct No~ 2 from the National Guard Armory Building on Reserve
Avenue, to the Roanoke City Schools Maintenance Building, 250 Reserve Avenue, S. W.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Gilbert E. Butler, Jr., Secretary, Roanoke City Electoral Board
Darlene L. Burcham, City Manager
N:\CKMHl'Ctgenda.01\October 18, 200l correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35607-101801.
AN ORDINANCE temporarily changing the polling place for Jefferson Precinct No.
2 from the National Guard Armory Building'on Reserve Avenue, S. W., to the Roanoke City
Schools Maintenance Building, .at 250 Reserve Avenue, S. W.; and providing for an
emergency.
WHEREAS, the National Guard Armory Building, the polling place for Jefferson
Precinct No. 2 is located on Reserve Avenue, S. W., and the heightened security measures
due to our national emergency have caused the National Guard to close the Armory to the
public;
WHEREAS, by Resolution adopted October 2, 2001, the Roanoke City Electoral
Board has recommended the establishment of a temporary polling place for Jefferson
Precinct No. 2 at the Roanoke City Schools Maintenance Building at 250 Reserve Avenue,
S.W., and such temporary polling place is located within the such precinct as required by
{}24.2-310, Code of Virginia (1950), as amended; and
WHEREAS, the Electoral Board has given notice of such emergency relocation of
polling place to the State Board of Elections and has obtained approval of such change from
the Board pursuant to {}24.2-31 O.D., Code of Virginia (1950), as amended, and the Electoral
Board will give notice of this change in polling place by mail to all registered voters in the
Jefferson Precinct No. 2 at least fifteen (15) days prior to the November 6, 2001, general
election, pursuant to §24.2-306.B., Code of Virginia (1950), as amended;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Notwithstanding § 10-26, Code of the City of Roanoke (1979), as amended, the
polling place for Jefferson Precinct No. 2 shall be relocated from the National Guard
Armory Building to the Roanoke City Schools Maintenance Building, 250 Reserve Avenue,
S. W., City, for the November 6, 2001, general election.
2. Such temporarily relocated polling place shall be applicable for the November
6, 2001, general election only.
3. The City Clerk is directed to forward attested copies of this ordinance to Beryl
Y. Brooks, General Registrar, so that notice of this change in polling place can be mailed to
all registered voters of Jefferson Precinct No. 2., and to the Chief, Voting Section, Civil
Rights Division, United States Department of Justice.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
H:XMEASIJRF~\O-POLCHA. 6
City Clerk.
TO:
FROM:
DATE:
SUBJECT:
CITY OF ROA/~OKE RECEIVED
CITY CLERKS OFFICE
INTERDEPARTMENT COMMUNICATION
10 R9:58
Mary F. Parker, City Clerk
Beryl Y. Brooks, General Registrar
October 9, 2001
Emergency Change of Polling Place
Due to the "National Emergency", it has become necessary to move
our Jefferson #2 precinct, located at the National Guard Armory to
the Roanoke City Schools Maintenance Building.
(See resolution attached).
Normally Section 24.2-306, which prohibits us from moving a polling place 60
days before an election and without prior approval of the Justice Department,
would be in affect. Due to the reason for the change the time constraints
cannot be met and it is necessary to handle this temporary change as an
emergency change of polling place. Under Section 24.2-310D in the event of
an emergency situation the Electoral Board is required to find a new location
with prior approval of the State Board of Elections.
We are requesting that this matter be brought before City Council at the
October 18, 2001 meeting. The law requires that I notify the public of any
change, no later than 15 days prior to election. Although I am still required
to submit for expedited approval from the Justice Department, I have to
proceed with the move as approved by State Board.
Thank you, for your cooperation and if you have questions or suggestions,
please call me at X1037.
BYB:
Attachment
Roanoke City Electoral Boar~
Carl T. Tinsley, Sr., Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
RESOLUTION
ROANOKE CITY ELECTORAL BOARD
October 2, 2001
Due to the "National Emergency" we have been forced to make an
emergency change of polling place. Precinct #008, Jefferson #2
located at the National Guard Armory, is now at Priority Alert
status, which renders it inaccessible to civilian activities.
Since we do not know what the status of the Armory will be in
November the Roanoke City Electoral Board has unanimously agreed
to seek approval for the following temporary change of polling
place for the November 6, 2001, General Election.
Temporary Chanq~ - From: National Guard Armory
33 Reserve Ave., S.W.
Roanoke, VA 24016
To:
Roanoke City Schools Maintenance Bldg.
250 Reserve Ave., S.W.
Roanoke, VA 24016
The new location is located in the same block as the old, and will
be made compliant with Section 24.2-310C of the Virginia Election
Laws by the day of election. The City Attorney will be asked to
prepare submission for Justice Department approval.
Gilbe~~r i '' S~cretary
Roanoke City Electoral Board
Room 109, Municipal North
215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (540) 853-1025
STATE BOARD ELECTION
oz
~OANO~
008 - Jefferson ~2
--, National Guar~ Armory
POLtI~C PLAC~ I8 ~0 ~
804 ?860929 P. 02
33 Reserve Ave, ~.W. Roanoke, VA 24016
Roanoke City School Maintenance Bldg.
250 Reserve Ave., S.W., Roanoke, VA ~-4016
l~OIIC~ OF HOVE ~LL BE:
NOTIG~ OF ~Ovg W%LL I~cZUgE: '
IDSN~XFXCATXoN OF NL~S NEDIA
The access road to pollln~ place is ~asbed ou~
and cbc alternative a~ess, if ~ny, to the poll-
ing plats is ~o ~ar uai.S no~l means of
transportation to m&ke Lc reasonable for voters
to uso ihe alternative ~oute.
Other (specify: Due tO ~ationa~ Zmerqen~,
_our National 6a~rd Armory_ cannot be use,l.
Foe:cd at each pollin~ place be~n~ moved to a ney
~nde cc each ofEicc~ o~ elecciol; end
Clven to the ch~imen o£ cae respective para/es
and to any indepeudent eau~idete for local o£f{ce~
~iven Co tha public £hrauzh all!available ne~z
N~e o[ old precinct and ~ue and address of its
old poll~ place; Bad f
Reason for ~vin~ ~e ~/li~ p!a~e; and
%u~ placeI and ~
The phone uuuber ct the Geueral[BAgis£ror,f olflee
uith a ata~emeu~ that nay voter ,BO7 c~ll eke ~egis-
trar for clar/fzc~t~on.
~noke Time~ Access TV
Hove of the above pollin~ pls~,e is~
100 'd
&pprovcd ~'l
TOTAL P.02
Roanoke City Electoral Board
October 3, 2001
Carl T. Tinsley, Sr., Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Roanoke City Schools Maintenance
250 Reserve Ave., S.W.
Roanoke, VA 24016
Attention: Mr. Jim Tyree, Building Operations
Dear Mr. Tyree:
This letter is to confirm the use of your classroom located in the
Maintenance building for the upcoming General Election. The hours
of use will be from 5:00 A.M. to 9:00 P.M. Tuesday, November 6
2001. '
In accordance with Section 24.310-C of the Virginia Election Laws
the building must be compliant with the Americans with
Disabilities Act temporarily if not permanently on election day.
We appreciate your assistance in helping us to meet these
requirements.
If you have any questions or if we can be of help to you, please
give us a call. Thank you for your kindness and cooperation.
Yours very truly,
Gen~
Gilbert E. Butler, Jr., Secretary
Roanoke City Electoral Board
BYB/GEB,JR.
Room 109, Municipal North
215 Church Avenue, S.W., Roanoke, Virginia 24011
P.O. Box 1095, Roanoke, Virginia 24005
(540) 853-2281
Fax (540) 853-1025
City Public kho01s
Building Operarfons
P,O. Dox '1
Roanoke, Virginia 24,031
TO:
FROM:
DATE:
FROM ROANOKE CITY SCHOOLS
TO
Ms. Beryl Brooks
General Registrar
Director of S~hool Plants
October 10, 2001
102S
P.01
SUBJECT:
Confirmation for Building Use
This letter serves as. confirmation that the Roanoke City Public Schools
Maintenance & Operations Center located at 250 Reserve Avenue, Roanoke,
Virginia can be used as a temporary polling place on November 6, 2001 between
the hours of 5:00 a.m.- 9:00 p.m.
you have any questlons or need addltlonal informatlon, please give me a call
at 853.2851.
Excellence In £duca.tlon
TOTAL P. 01
CITY OF ROANOKE
INTERDEPARTMENT COMI~I3NI CATI ON
TO:
FROM:
DATE:
SUBJECT:
William Hackworth, City Attorney
Beryl Y. Brooks, General Registrar
October 9, 2001
Emergency Change of Polling Place
Due to the "National Emergency" the Roanoke City Electoral Board
is requesting approval for a temporary change of polling place for
Jefferson #2 precinct from the National Guard Armory to Roanoke
City Schools Maintenance Building. (See resolution attached).
This change complies with Section 24.2-310 of the Virginia
Election Laws. We are requesting this matter to be read before
City Council on Oct. 18, 2001.
We are requesting that you prepare the appropriate notice of the
proposed temporary change in polling place. We are also requesting
that you comply with the Justice Department's requirements for
expedited approval with the usual notification to this office.
Due to the emergency status of this move the State Board has
requested that I proceed as if approval has already been given.
Thank you, for your cooperation in this matter and please call me
at X1037, if there are any questions.
BYB:
Attachment
CITY OF ROAN~K'ISECEIVED
" S OFFICE
INTERDEPARTMENTAL C~~I~(~ATiON
OFFICE OF CITY AT~O~ A9:28
DATE:
November 8, 2001
TO:
FROM:
Beryl Brooks, General Registrar
William M. Hackworth, City Attorney~~/
Emergency relocation of polling place - Jefferson Precinct No. 2
By the attached letter, dated November 5, 2001, the Attorney General has interposed
no objection to the emergency relocation of the polling place for Jefferson Precinct No. 2,
fi.om the National Guard Armory Building on Reserve Avenue, S. W., to the Roanoke City
Schools Maintenance Building, at 250 Reserve Avenue, S. W., which was required by the
closing of the National Guard Armory Building to the public as a result of the recent terrorist
attack on this country.
This Office is pleased to have been of assistance to you and the Electoral Board in this
matter.
WMH:f
Attach[n~ ffn/t
cc: ky~tary F. Parker, City Clerk
H:\MEASURES\m-brooksjusticeok.1
U.S. Department of Justice
Civil Rights Division
RECEIVED
CITY CLERKS OFFICE
JDR:JBG:HJH:nj
DJ 166-012-3
2001-3461
Voting Section 'Ol
P.O. Box 66128
Washington, DC 20035-6128
13 A9:28
November 5, 2001
William M. Hackworth, Esq.
City Attorney
464 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011-1595
Dear Mr. Hackworth:
This refers to the polling place change for the City of Roanoke,
Virginia, submitted to the Attorney General pursuant to Section 5 of
the Voting Rights Act, 42 U.S.C. 1973c. We received your submission
on October 15, 2001.
The Attorney General does not interpose any objection to the
specified change. However, we 'note that Section 5 expressly
provides that the failure of the Attorney General to object does
not bar subsequent litigation to enjoin the enforcement of the
change. See the Procedures for the Administration of Section 5
~28 C.F.R. 51.41).
Please be advised that it is unnecessary to provide multiple
copies of documents when making a Sectio submission.
ting Section
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #60-178-200
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35609-101801 authorizing the appropriate City
officials to execute Amendment No. 2 to the 2000-2001 Agreement with the City of
Roanoke Redevelopment and Housing Authority, to provide funds for infrastructure
improvements associated with the Lincoln 2000/HOPE VI Community Revitalization
Program Project.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
James D. Grisso, Director of Finance
Victoria S. Tregubov, Budget/Management Analyst
Barry L. Key, Director, Office of Management and Budget
John P. Baker, Executive Director, City of Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W.,, Roanoke, Virginia 24017
N:\CKMHl~Agenda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35609-101801 .
A RESOLUTION authorizing the appropriate City officials to execute Amendment
No. 2 to the 2000-2001 Agreement with the-city of Roanoke Redevelopment and Housing
Authorifj, providing funding for infrastructure improvements associated with the Lincoln
2000/HOPE VI Community Revitalization Program Project, upon certain terms and
conditions, and describing the scope of services in greater detail.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and
City Clerk are hereby authorized to execute, seal and attest, respectively, on behalf of the
City, Amendment No. 2 to the 2000-2001 Agreement with the City of Roanoke
Redevelopment and Housing Authority, providing funding for infrastructure improvements
associated with the Lincoln/2000 HOPE VI Community Revitalization Program Project, and
describing the scope of services in greater detail, approved as to form by the City Attomey,
within the limits of funds and for the purposes as are more particularly set forth in the City
Manager's letter to this Council dated October 18, 2001.
ATTEST:
H:hMEA SURES~r-amendrrhahope. 1
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #60-178-200
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35608-101801 amending and reordaining c~rtain
sections of the 2001-2002 General, Water, Sewage Treatment, and Capital Projects Funds
Appropriations, providing for appropriation and transfer of funds in connection with
execution of Amendment No. 2 to the 2000-01 Community Development Block Grant
Funding Administration Agreement with the Roanoke Redevelopment and Housing
Authority relating to infrastructure improvements associated with the Lincoln 2000/HOPE
VI Community Revitalization Program Project.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Victoria S. Tregubov, Budget/Management Analyst
Barry L. Key, Director, Office of Management and Budget
N:\CKMHlXAgenda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35608-101801.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 General,
Water, Sewage Treatment,'and Capital Projects Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2001-2002 General, Water, Sewage Treatment and Capital Projects Funds
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Appropriations
Public Works $ 25,052,040
Paving Program (1) ..................................... 2,693,144
Nondepartmental $
Transfers to Other Funds (2) ..............................
Water Fund
Appropriations
Capital Outlay $ .
HOPE VI Infrastructure Improvements (3) ...................
Retained Earnings
Retained Earnings Available for Appropriation (4) ............. $
71,284,871
70,629,166
2,320,478
187,000
4,731,000
Sewage Treatment Fund
Appropriations
Capital Outlay $
HOPE VI Infrastructure Improvements (5) ....................
60,614,448
445,000.
Retained Earnings
Retained Earnings Available for Appropriation (6) .............. $
3,435,000
Capital Projects Fund
Appropriations
General Government $
HOPE VI Infrastructure Improvements (7) ....................
19,578,420
2O0,000
Revenues
Nonopemting $
Transfemfrom Other Funds(8) ............................
5,147,517
5,147,517
1) Fees for Professional
Services
2) Transfers to Capital
Projects Fund
3) Appropriated from
General Revenue
4) Retained Earnings
Available for
Appropriation
5) Appropriated from
General Revenue
6) Retained Earnings
Available for
Appropriation
7) Appropriated from
General Revenue
8) Transfer from
General Fund
(001-530-4120-2010)
(001-250-9310-9508)
(002-410-9627-9003)
(002-3348)
(003-410-9628-9003)
(003-3348)
(008-410-9626-9003)
(008-110-1234-1077)
(100,000)
100,000
49,000
(49,000)
336,000
(336,OOO)
100,000
100,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIVED .
(:ITY CLEF)KS OF--~l(;~ of the City Monoger
October 18, 2Q~
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Amendment No. 2 to Community
Development Block Grant
(CDBG) Funding Administration
Agreement with the Roanoke
Redevelopment and Housing
Authority (RRHA)
Background:
As part of its ongoing efforts to improve public housing at the Lincoln Terrace
Development, the RRHA applied for and has been awarded a $15.1 million HOPE VI
Revitalization Grant from the U.S. Department of Housing and Urban Development
("HUD"). In support of the RRHA HOPE VI application, the City committed to provide
up to $3 million in financial assistance from federal and local funding sources for (1)
infrastructure costs ($2.1 million) of the Lincoln 2000/HOPE VI Project and (2) housing
rehabilitation and construction funding ($900,000) in the Washington Park
neighborhood. (The $900,000 for housing assistance is being handled through
separate agreements with the Authority). Infrastructure funding to be provided by the
City will support improvements in public rights-of-way and publicly dedicated
easements, including, but not limited to, construction and reconstruction of streets,
curbs, gutters and sidewalks and water and sewer utilities. Such improvements are
described in detail in the comprehensive development plans approved by the City and
incorporated by reference into the Agreement. By Budget Ordinance 35262-040201
and Resolution No. 35263-040201, City Council approved the execution of the original
Agreement dated July 1, 2000, providing $600,000.00 from federal and local funding
sources. Amendment No. 1 extended the Agreement period from September 30, 2001
to December 30, 2001.
Considerations:
The City will provide the RRHA a total of $2.1 million for infrastructure improvements in
three yearly installments, with the $750,000 covered by this letter being the second
installment. Funds for this second installment have been identified in the General Fund
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci, roanoke.va.us
Honorable Mayor and Members of Council
October 18, 2001
Page 2
and Community Development Block Grant ("CDBG") program funds and from retained
earnings in the Water Fund and Sewer Fund. The specific amounts and sources are as
follows:
Source Account Name Amount
CDBG Infrastructure $265,000
General Fund Street Paving $100,000
Sewer Fund Retained earnings $336,000
Water Fund Retained earnings $ 49,000
Recommended Action:
Authorize the City Manager to execute Amendment No. 2 to the 2000/01 CDBG
Agreement with the RRHA, similar in form and content to the agreement attached to
this Report, approved as to form by the City Attorney.
Appropriate funding in the amount of $336,000 from the Sewer Fund retained earnings
and $49,000 from the Water Fund retained earnings to accounts in each respective
fund entitled "Lincoln 2000/HOPE VI Infrastructure". CDBG funds have been previously
appropriated to the proper account.
Transfer $100,000 from Street Paving Account No. 001-530-4120-2010 to Transfer to
Capital Projects Fund account 001-250-9310-9508. In the Capital Projects Fund,
appropriate this funding to Account No. 008-410-9626-9003.
Respectfully submitted,
City Manager
Attachment
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Vickie S. Tregubov, Budget/Management Analyst
#CM01-00236
AMENDMENT No. 2
This Amendment No. 2 is entered into this __ day of October 2001, by and between the City of
Roanoke (the Grantee) and the City of Roanoke Redevelopment and Housing Authority (the
Subgrantee).
WITNESSETH:
WHEREAS, by Resolution No. 35263-040201 Council approved the execution of a subgrant
agreement ("Agreement") between the Grantee and the Subgrantee and appropriated funds
therefor; and
WHEREAS, by Resolution No. 3185, the RRHA Board of Commissioners approved the execution
of this Agreement between the City and the RRHA; and
WHEREAS, the Grantee and the Subgrantee mutually desire to continue infrastructure
improvements associated with the Lincoln 2000 Infrastructure Improvements project; and
WHEREAS, the Grantee and the Subgrantee mutually agreed to Amendment No. 1 to the
Agreement, which extended the time period of the Agreement to December 30, 2001;
NOW THEREFORE, the Grantee and the Subgrantee do mutually agree to amend the Agreement
dated July 1,2000, and Amendment No. 1 dated September 24, 2001, by this Amendment No. 2
as follows:
1. SCOPE OF SERVICES:
ao
General -- The RRHA shall use the funds provided by the City under this
Agreement for infrastructure improvements within public rights-of-way or
publicly dedicated easements, including, but not necessarily limited to,
construction and reconstruction of streets, curb, gutters, and sidewalks and
water and sewer utilities, associated with the Project. Such imfrastructure
improvements eligible for reimbursement are shown in the comprehensive
development plans entitled, Lincoln 2000 Phase One Site Construction at
Lincoln Terrace VA11-2 and dated June 30, 2000 (approved on September 21,
2000), and the comprehensive development plans entitled, Lincoln 2000
Phase Two Site Construction at Lincoln Terrace VA11-2 and dated October 4,
2000 (approved January 18, 2001), such plans being incorporated into this
Agreement by reference.
b. Limitations -- The following limitations will apply to the indicated funding
sources under this Agreement:
(1)
CDBG Funds shall be used solely for costs of new infrastructure
improvements in publicly dedicated rights-of-way or easements and
shall not be used to repair or maintain existing infrastructure.
Page 1 of 3 Pages
(2) General Funds shall be used solely for public streets, curbs, gutters
or sidewalks in publicly dedicated rights-of-way.
(3)
Sewer Funds shall be used solely for sanitary sewer mains,
excluding service laterals, located in public streets or publicly
dedicated sanitary sewer easements.
(4)
Water Funds shall be used solely for public water facilities, with the
exception of water meters, in public rights-of-ways or on publicly
dedicated easements.
BUDGET -- The total funding provided by the City under this agreement
shall not, without amendment of the Agreement, exceed $1,350,000.
Funding sources and amounts are as follows:
Source Amount
CDBG Funds
General Funds
Sewer Funds
Water Funds
TOTAL
$518,000.00
200,000.00
445,000.00
187,000.00
$1,350,000.00
Expenditures from each funding source will be in accordance with the use
limitations given in section 1.b.
The Agreement dated July 1, 2000 and Amendment No. 1, dated September 24, 2001, shall
remain unchanged in all other terms and provisions.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 as of the day
and year hereinabove written:
ATTEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
By By
Secretary of the Board
John P. Baker, Executive Director
Page 2 of 3 Pages
APPROVED AS TO CDBG/HOME ELIGIBILITY APPROVED AS TO FORM
Department of Management and Budget
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Date
Account #
Director of Finance
008-410-9626-9003 ($200,000)
003-410-9628-9003 ($445,000)
002-410-9627-9003 ($187,000)
035-G01-0137-5296 ($253,000)
035-G02-0237-5293 ($265,000)
Page 3 of 3 Pages
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #5-60
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35610-101801 amending and reordaining certain
sections of the 2001-2002 Grant Fund Appropriations, providing for appropriation of
$75,211.00, in connection with the Department of Criminal Justice Services, Forfeited
Asset Sharing Program.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
A. L. Gaskins, Chief of Police
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35610-101801.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2001-2002 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety
Police State Asset Forfeiture (1-2) ......................
Revenues
Public Safety
Police State Asset Forfeiture (3-4) .......................
$ 2,667,505
219,018
$ 2,667,505
219,018
1) Expendable Equipment
<$5,000
2) Other Equipment
3) State Asset Forfeiture
Proceeds
4) Interest
(035-640-3302-2035)
(035-640-3302-9015)
(035-640-3302-3301)
(035-640-3302-3299)
$ 5,211
70,000
63,606
11,605
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
Octot~ml' 1 ~l~l p4:00
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor and Members of City Council:
Subject: State Asset Sharing
In 1991, the Virginia General Assembly passed State legislation allowing local law
enforcement to seize and have forfeited property connected with illegal narcotics
distribution. The law also makes it possible for police departments to receive proceeds
from these forfeited properties. Application for an equitable share of the property seized
by local law enforcement must be made to the Department of Criminal Justice Services,
Forfeited Asset Sharing Program and certified by the Chief of Police. Property,
including funds shared with State and local agencies may be used only for Law
Enforcement purposes. Program requirements include that these funds be placed in an
interest bearing account and the interest earned be used in accordance with program
guidelines.
Revenues collected for this grant are recorded in Grant Fund account numbers 035-
035-1234-7133 and 035-035-1234-7270. Funding received in excess of the estimated
and totaling $75,211 needs to be appropriated at this time.
Recommended Action:
Appropriate $75,211 to Grant Fund accounts to be established by the Director of
Finance. Establish revenue estimates of $75,211 as well.
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Joe Gaskins, Chief of Police
#CM01-00228
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
MARY F. PARKER, CMC
CiW Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.manoke.va.us
October 22, 2001
File #60-67
STEPHANIE M. MOON
Deputy City Clerk
Stanley G. Breakell, President
Breakell, Incorporated
P. O. Box 6414
Roanoke, Virginia 24016
Dear Mr. Breakell:
I am enclosing copy of Ordinance No. 35612-101801 accepting the bid of Breakell, Inc.,
for improvements to City softball/baseball fields, upon certain terms and conditions, in the
amount of $362,331.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
D. Darwin Roupe, Director, Department of General Services
VVanda B. Reed, Acting Director of Parks and Recreation
N:\CKMHl~.genda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35612-101801.
AN ORDINANCE accepting the bid of Breakell, Inc., for improvements to City
softball/baseball fields, upon certain terms a9d conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Breakell, Inc., in the amount of $362,331.00 which consists of
$313,749.00 for the Base Bid, $29,318.00 for Additive Bid Item No. 1, $5,591.00 for
Additive Bid Item No. 2, and $13,673.00 for Additive Bid Item No. 4, for improvements to
City softball/baseball fields, as is more particularly set forth in the City Manager's letter
dated October 18, 2001, to this Council, such bid being in full compliance with the City's
plans and specifications made therefor and as provided in the contract documents offered the
bidder, which bid is on file in the Purchasing Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the
City, to execute and attest, respectively, the requisite contract with the successful bidder,
based on its proposal made therefor and the City's specifications made therefor, the contract
to be in such form as is approved by the City Attorney, and the cost of the work to be paid
for out of funds heretofore or simultaneously appropriated by Council.
H:~MEASURESXo-ballfieldparkim~. 100101
3. Pursuant to the provisions of§12 of the Roanoke Charter, the second ready of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:~,IEASURESXo-ballfieldparkimp. 1 O0101
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #60-67
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35611-101801 amending and reordaining certain
sections of the 2001-2002 Grant Fund Appropriation, in connection with improvements to
seven City softball/baseball fields.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
D. Darwin Roupe, Director, Department of General Services
Barry L. Key, Director, Office of Management and Budget
Wanda B. Reed, Acting Director of Parks and Recreation
N:\CKMHl~.genda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35611-101801.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Parks, Recreation and Cultural $ 9,239,237
Baseball/Softball Lighting (1) .................................. 679,215
Baseball/Softball Field Improvements (2) ......................... 635,253
1) Appropriated from
Bond Funds-
Series 1999
2) Appropriated from
Bond Funds-
Series 1999
(008-620-9736-9001) $ (142,000)
(008-620-9737-9001 )
142,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS 0F(~cEe of the City Manager
October 18, 2~1
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Contract Award
Ballfield Improvements at
Seven Ballfields
Bid No. 01-08-19
This project consists of improvements to seven City park softball/baseball fields (Huff Lane
Park - Fields I and 2, Strauss Park, Westside Ballfield - Field 1, Garden City Park, Norwich
Park, Jackson Park and Preston Park).
After proper advertisement, one bid was received on Wednesday, August 29, 2001 with
Breakell, Inc., 2314 Patterson Avenue, S.W., Roanoke, Virginia 24016, submitting a base bid
in the amount of $313,749. Bids were received for five additive bid items, with items 1, 2 and
4, in the amount of $48,582, to be included in the project. The additive bid items are as
follows:
Additive Bid Item No. 1: Provide Baseball/Softball Field #2 at Preston Park in the amount of
$29,318.
Additive Bid Item No. 2: Provide concrete stairs for field access at Preston Park in the amount
of $5,591.
Additive Bid Item No. 4: Provide an irrigation system for new Ballfield #2 at Huff Lane Park in
the amount of $13,673.
Funding is available in Baseball/Softball Field Improvements account number 008-620-9737
in the amount of $255,000. The project will require additional funding in the amount of
$142,000 from Baseball/Softball Lighting account number 008-620-9736-9001. Total funding
required for the project is $397,000. Additional funding in excess of the contract amount will
be used for miscellaneous project expenses including advertising, printing, testing services,
minor variations in bid quantities and unforeseen project expenses.
Room 35zl MunicipolSouth 2]5 Church Avenue, S.W. Ro(3noke, Virgink3 240]]-159] (540) 853-2333 FAX (540) 853-]]38
CifyWeb:www. ci.roonoke.vo.us
The Honorable Mayor and Members of Council
October 18, 2001
Page 2
Recommended Action:
Accept the above bid and authorize the City Manager to execute a contract for the above
work with Breakell, Inc. in amount of $362,331 (which consists of $313,749 for the Base Bid,
$29,318 for Additive Bid Item No. 1, $5,591 for Additive Bid Item No. 2 and $13,673 for
Additive Bid Item No. 4) with 190 consecutive calendar days of contract time.
Transfer $142,000 from Baseball/Softball Lighting account number 008-620-9736-9001 to
Baseball/Softball Field Improvements account number 008-620-9737-9001.
bmitted,
Darlene L. Bu~
City Manager
DLB/TWK/bls
Attachment
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Director of General Services
#CM01-00231
TABULATION OF BID-~
BALLFIELD IMPROVEMENTS AT
HUFF LANE PARK - FIELDS 1 AND 2,
STRAUSS PARK, WESTSlDE BALLFIELD,
GARDEN CITY PARK, NORWICH PARK,
JACKSON PARK AND PRESTON PARK
BID NO. 01-08-19
Bids were opened by Robert L. White, Manager, Purchasing Department, on Wednesday, August 29, 2001, at 2:00 p.m.
BIDDER ADDENDUM I BASE BID ADDITIVE ADDITIVE ADDITIVE ADDITIVE ADDITIVE
BID ITEM1 BID ITEM2 BID ITEM3 BID ITEM4 BID ITEMS
Breakell, Inc.Yes $313,749 $29,318 $5,591 $1,368 $13,673 $7,892
Office of the City Engineer
Roanoke, Virginia
October 18, 2001
Dated
Dated
The undersigned hereby agrees, if this bid is accepted by the City, to commence work with an
adequate force and equipment on the date stipulated in the written "Notice to Proceed" from the
Office of the City Engineer and to complete the work within One Hundred Ninety (190) consecutive
calendar days from the date stipulated in the written "Notice to Proceed" and to pay as liquidated
damages the sum of Two Hundred and 00/100 Dollars ($200.00) per day as step one liquidated
damages and, if applicable the sum of One Hundred and 00/100 Dollars ($100.00) per day as step
two liquidated damages to the City of Roanoke for each consecutive calendar day in excess of the
time indicated to fully and satisfactorily complete the Work.
The undersigned agrees that if this bid is accepted by the City, the failure or refusal of the
undersigned to execute the Contract with the City and furnish to the City the required bonds and,
certificates of insurance within ten (10) consecutive calendar days from receipt of the Contract
Documents will result in a payment of the Bid Secudty to the City as liquidated damages.
The successful bidder may be awarded a Lump Sum Contract.
Licensed "Class A", "Class B", or "Class C" Virginia Contractor Number 2701-:-006344A
Bidder is a x resident or nonresident of Virginia. (Check appropriate blank. See Va. Code
Section 54.1-1100 et. seq.)
State the complete firm name, exactly as it is recorded with the State Corporation Commission.
LEGAL NAME Breakell, Inc.
BY S~:anley G, Breakel.zl. .~ Pre~/~d,e,~
(TYPED NAME: /'/~ //,/' )/~ )T/',...---//'//7'
SiGN E D ~/,/'~'/////' ~'-~~
,/- ,.. 0.///// . /
DELI'~ERYADDRESS 23'[4 Pal:l:e~'son Avenue
MAILING ADDRESS P.O. Box 6414
CITY Roanoke STATE VA ZIP CODE 24016
TELEPHONE (540) 345-7309 FAX (540) 345-9469
ESCROW ACCOUNT REQUESTED (if applicable): YES __ NO
DELIVERY OF BIDS: See Section 7.1 of the Instructions to Bidders.
x
Project:
Robert L. White, Manager
Purchasing Department
215 Church Avenue, S.W.
Room 353, Municipal Building
Roanoke, Virginia 24011
Ballfield Improvements at
Seven Ballfields
Bid Form/Bldg.
Rev. 6/28/2000
3 of 4
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #5-60
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35613-101801 amending and reordaining c~rtain
sections of the 2001-2002 Consortium Fund Appropriations, providing for appropriation of
$132,624.00, in connection with carryover funds for the Fifth District Employment and
Training Consortium.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Bobby L. Clark, Administrator, Fifth District Employment and Training Consortium,
Roanoke Higher Education Center, 102 South Jefferson Street, Roanoke, Virginia,
24016
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Human Services
Barry L. Key, Director, Management and Budget
H:XAgenda.01\October 18, 2001 corrcspondcnc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35613-101801.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Fifth District Employment & Training Consortium
Title I Administration (1-7) ......................................
Title I Adult Program (8-12) .....................................
Title I Youth Program (13) ......................................
Title I Dislocated Worker (14) ...................................
$ 5,959,597
118,334
355,978
355,467
353,575
Revenues
Fifth District Employment & Training Consortium
Title I Administration (15) ......................................
.Title I Adult Program (16) ......................................
Title I Youth Program (17) ......................................
Title I Dislocated Worker (18) ...................................
$ 5,959,597
118,334
355,978
355,467
353,575
1 ) Temporary Employee
Wages (034-633-2100-8049) $ 4,512
2) Wages (034-633-2100-8050) 5,000
3) Fringes (034-633-2100-8051) 1,250
4) Travel (034-633-2100-8052) 500
5) Communications (034-633-2100-8053) 500
6) Supplies (034-633-2100-8055) 500
7) Miscellaneous (034-633-2100-8060) 1,000
8) Wages (034-633-2161-8050) 12,370
9) Fringes (034-633-2161-8051) 3,000
10) Travel
11 ) Supplies
12) Miscellaneous
13) Miscellaneous
14) Contractual Services
15) Title I Administrative
16) Title I Adult Program
17) Title I Youth Program
18) Title I Dislocated
Worker Program
(034-633-2161-8052)
(034-633-2161-8060)
(034-633-2161-8060)
(034-633-2163-8060)
(034-633-2181-8057)
(034-633-2100-2100)
(034-633-2161-2161)
(~034-633-2163-2163)
(034-633-2181-2181)
6,000
1,000
4,000
39,534
53,458
13,262
26,37O
39,534
53,458
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
'ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
'01 10 0:27
October 18, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
JTPA Carry over Funding for Fifth
District Employment and Training
Consortium
Background:
The Fifth District Employment and Training Consortium (FDETC) administers the
federally funded Workforce Investment Act (WI^) for the region, which encompasses
the counties of ^lleghany, Botetourt, Craig, Franklin and Roanoke as well as the cities
of Covington, Roanoke, and Salem. WI^ funding is for two primary client populations:
· dislocated workers who have been laid off from employment through no fault of their
own, and
· economically disadvantaged individuals as determined by household income
guidelines set up by the U.S. Department of Labor.
The City of Roanoke is the grant' recipient and fiscal agent for FDETC funding, thus,
City Council must appropriate the funding for all grants and other monies the FDETC
receives.
The state office of the Virginia Employment Commission (VEC) has sent the
Consortium Notice of Obligation (NO0) for carry over Job Training Partnership
Act (JTP^) funds for Program Year 1999, for WlA programs. These carry over
funds converted to WlA on July 1, 2000, and will be subject to requirements of
the WI^. These funds have been held by the state office of the VEC until the
Department of Labor approved the final JTPA close out. These funds must be
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853~2333 FAX (540) 853-1138
CityWeb:www. ci. roanoke.va.us
Honorable Mayor and Members of Council
October 18, 2001
Page 2
expended prior to June 30, 2002.
Adult Programs
Youth Programs
Dislocated Worker Programs
Total
$ 29,299
43,927
59,398
$132,624
Considerations:
Program Operations - Existing activities will continue and planned programs will be
implemented.
Funding - Funds are available from the Grantor agency and other sources as
indicated, at no additional cost to the participating localities.
· Timing - Immediate action will allow transition activities to be implemented and
completed within planned time frames, July 1, 2001 through June 30, 2002.
Recommendations:
Appropriate the FDETC's funding totaling $132,624 and increase the revenue estimate
by $132,624 in accounts to be established in the Consortium fund by the Director of
Finance.
Respectfully submitted,
Darlene L. B~~am'
City Manager
DLB:wc
C:
Rolanda A. Johnson, Assistant City Manager for Community Development
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Services
CM01-00237
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 2401 I-I 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
October 22, 2001
File #184
STEPHANIE M. MOON
Deputy City Clerk
Mark R. Sherry, District Manager
Aramark Uniform Services
P. O. Box 398
905 South Pollard Street
Vinton, Virginia 24179
Dear Mr. Sherry:
I am enclosing copy of Resolution No. 35614-101801 accepting the bid of Aramark Uniform
& Career Apparel, Inc. for rental uniform service for designated employees of the ,City of
Roanoke, for a period of one year, with an option to renew for four additional one year
periods, upon certain terms and conditions, at a total cost of $119,080.88; and rejecting
all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Barry L. Key, Director, Office of Management and Budget
D. Darwin Roupe, Director, Department of General Services
Robert L. White, Manager, Purchasing
N:\CKMHl~Agcnda.0l\Octobcr 18, 2001 correspondenc .,zq~d
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerkt~ci.roanoke.va.us
October 22, 2001
File #24-289
STEPHANIE M. MOON
Deputy City Clerk
Charles L. Costello, Branch Manager
Unifirst Corporation
3114 Odd Fellows Road
Lynchb'urg, Virginia 24502
James J. Myers, Sales Manager
Rental Uniform Service, Inc.
P. O. Box 1458
Statesville, North Carolina 28677
Dear Gentlemen:
I am enclosing copy of Resolution No. 35614-101801 accepting the bid of Aramark Uniform
& Career Apparel, Inc., for rental uniform service for designated employees of the city of
ROanoke, for a period of one year, with an option to renew for four additional one year
periods, upon certain terms and conditions, at a total cost of $119,080.88; and rejecting
all other bids received by the City. ·
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
On behalf of the City of Roanoke, thank, you for submitting your bid for rental uniform
service.
Sincerely,
MFP:mh
Enclosure
Mary F. Parker, CMC
City Clerk
N:\CKMHP, Agenda.01\October 18, 2001 correspondenc .wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35614-101801.
A RESOLUTION accepting the bid of Aramark Uniform & Career Apparel, Inc. for rental
uniform service for designated employees of the City upon certain terms and conditions; and rejecting
all other bids made to the City.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. The bid submitted by Aramark Uniform & Career Apparel, Inc. for rental uniform
service for designated employees of the city at an estimated cost of$119,080.88 for a period of one
(1) year with the option to renew for four (4) additional one (1) year periods, as is set forth in the
letter to this Council dated October 18, 2001, which bid is on file in the Purchasing Department and
is in full compliance with the City's specifications made therefore, is hereby ACCEPTED.
2. The City's Manager of Purchasing is hereby authorized and directed to issue the
requisite purchase orders therefor, incorporating into said orders the City's specifications, the term
of said bidder's proposal and the terms and provisions of the resolution.
3. Any and all other bids made to the City for the aforesaid procurement are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk
REC[I¥[0
CITY CLEI~KS OFFICE
Office of the City Manager
131 OCT 10 P5:18
October 18, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Background:
Bid for Rental Uniform
Service
Bid #01-08-15
With the need to request bids for rental uniform service for designated City
employees in the departments of Public Works, General Services, and Utilities,
and after meeting with the Uniform Selection Advisory Committee, comprised of
City employees, specifications were developed and along with the invitation for
bid were sent to seven (7) providers. The bid was publicly advertised in
accordance with Chapter 23.1 of the Code of the City of Roanoke.
Considerations:
Three (3) bids were received and evaluated in a consistent manner based on the
required specifications. See attached bid tabulation. The lowest bid meeting
required bid specifications was submitted by Aramark Uniform & Career Apparel,
Inc, Vinton, Virginia at a cost of $4.68 per employee per week, or at an estimated
yearly cost of $119,080.88. Funding is budgeted and available in various
departmental accounts.
Recommended Action:
Authorize the issuance of the requisite purchase order(s) to Aramark Uniform &
Career Apparel, Inc. for the rental of employee uniforms for the period of one (1)
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-.1138
CityWeb:www. cl.roanoke,va.us
Honorable Mayor and Members of Council
October 18, 2001
Page 2
year with the option to renew for four (4) additional one (1) year periods, and
reject all other bids.
bmitted,
Darlene L. ~
City Manager
DLB: bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director OMB
D. Darwin Roupe, Director of General Services
Robert L. White
CM01-00238
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m., August 24, 2001
For
Rental Uniform Service
Bid Number 01-08-15
Item Aramark Uniform & UniFirst Corporation Rental Uniform
Career Apparel, Inc. Service
To provide for rental uniform service for
designated employees of the City of Roanoke,
in accordance with City specifications for five (5)
uniform changes per week - Cost per week
per employee
$4.68 $4.85 $7.25
Reflective Stripes
Reflective safety stripes as required $1.25/ft. $1.25/ft. Undisclosed
Charge to sew onto garments $4.00/garment n/a Undisclosed
Environmental charges per week n/a $30.00 n/a
Replacement cost per set $19.98 $31.17 $26.00
(prorated according
to age of garment)
Total estimated yearly charges * $119,080.88 $120,552.50 $163,241.00
* Indicated Recommendation
CiTY OF ROANOKE, VIRGINIA
INVITATION FOR BID
Date: August 8, 2001
To:
ARAMARK UNIFORM SERVICES
PO BOX 398
905 POLLARD STREET
VINTON, VA 24179
BID NUMBER: 01-08-15
BID OPENING DATE: AUGUST 24, 2001
OPENING TIME: 2:00 p.m.
Licensed'Name
of Firm: j~i~/qftl~
Please print
Mailing Address: ?/J~ ,~;
Name:
(Printed Name of Authorized
Person Submittin. g Bid)
Signature:
'1' U
TELEPHONE #,~0 ' ~q -4319
THIS PUBLIC BODY DOES NOT DISCRIMINA TE AGAINST FAITH-BASED ORGANIZATIONS
~---~ .........~._ General Instructions
2 ~d in a sealed envelope with the "Bid Number" and "Opening Date"
and
~ d on the front of that sealed envelope. Bids not appropriately received as
considered. Bids (or Proposals) that are received and time stamped at
ill not be accepted or considered. The time shall be determined according
· ' used by the Purchasing Department. FAXED BIDS ARE NOT
ACCEl' i ,~._ the City of Roanoke will not be held responsible for the opening ora sealed bid
that is not appropriately marked as specified.
2. Payment terms and delivery date(s) must be shown on the submitted bid.
All bids are to be submitted in accordance with all terms, conditions, rules, regulations,
requirements and specifications identified in and by this request.
Bids are to be on the Form as provided by or specified in this request. All bid prices are to be
appropriately extended. Bids with prices not extended may not be considered.
;orporation
24501
467-5518 ~
Uniforms that enhance America's
business image
To:
UNIFIRST CORPORATION
ATTN: BEN WOLTZ
3114. ODD FELLOWS RD
LYNCHBURG, VA 24501
Name:
Person Submitting Bid)
F ROANOKE, VIRGINIA
flTATION FOR BID
Date:
BID NUMBER:
August 8, 2001
01-08-15
BID OPENING DATE: AUGUST 24, 2001
OPENING TIME: 2:00 p.m.
Licensed Name / I
Pleas. e, prin3,, /~Terms: ~.~0 ~<
Mailing Address: ~] ] ~ ~ ~//o~ ~o-q~ ~ ~/~o~ f~c~i
Deliver: q~- qo ~ ~/~ ~<~[J,~-
(Printed Name of Authorized
TELEPHONE
THIS PUBLIC BODY DOES NOT DISCRIMINA TE AGAINST FAITH-BASED ORGANIZATIONS
ist be shown o[
dance with all
considered.
ihasing Depa, . ?, l,;.~;
jill not be held
Bids are to be on the Form as provided by or specified in this request. All bid prices are to be
appropriately extended. Bids with prices not extended may not be considered.
CITY OF ROANOKE, VIRGINIA
INVITATION FOR BID
To:
RENTAL UNIFORM SERVICE
ATTN: JAMES MEYER
PO BOX 1458
STATESVILLE, NC 28687
Date: August 8, 200~
BID NUMBER: 01-08-15
BID OPENING DATE: AUGUST 24, 2001
OPENING TIME: 2:00 p.m.
Licensed Name
of Firm: /~[~
Please print
Mailing Address: P,
Name:--~ ~- ~<;
(Printed Name of A~thorized
Person Submitting Bid)
Signature: q~,,,--~ ~, ~/__)
Terms:
Delivery:
TELEPHONE#
THIS PUBLIC BODY DOES NOT DISCRIMINA TE AGAINST FAITH-BASED ORGANIZATIONS
General Instructions
Bids are to be submitted in a sealed envelope with the "Bid Number" and "Opening Date" and
"Time" clearly marked on the front of that sealed envelope. Bids not appropriately received as
specified will not be considered. Bids (or Proposals) that are received and time stamped at
2:00 p.m. or later will not be accepted or considered. The time shall be determined according
to the time clock used by the Purchasing Department. FAXED BIDS ARE NOT
ACCEPTABLE. The City of Roanoke will not be held responsible for the opening of a sealed bid
that is not appropriately marked as specified.
Payment terms and delivery date(s) must be shown on the submitted bid.
All bids are to be submitted in accordance with all terms, conditions, rules, regulations,
requirements and specifications identified in and by this request.
Bids are to be on the Form as provided by or specified in this request. All bid prices are to be
appropriately extended. Bids with prices not extended may not be considered.
RECEIVED
CITY CLERKS OFFICE
'01 Ogl 31 P2:39
October 29, 2001
Ms. Darlene Burcham
City Manager
215 Church Ave. SW, Room 364
Roanoke, Va. 24011-1591
Subject:
Bid for Rental Uniform Service
Bid # 01-08-15
Dear Ms. Burcham:
On behalf of Unifirst Corporation, I want to thank you for giving us the opportunity to
bid on providing Rental Uniform Service for the City of Roanoke. Thousands of
municipalities across the country depend on Unifirst to provide their uniform service, and
in these competitive times we must do everything possible to attract and retain
customers.
As a company, we believe in being competitive. We believe this is one of the principles
that "drives America". One of the processes our indrustry must deal with is the sealed
bid process, one of the most competitive business situations there is. Therefore, when a
competitor gains an unfair advantage in the sealed bid process, I feel we must speak out.
During the Uniform Rental Service bid process, Aramark Uniform & Career Apparel,
Inc., gained an improper competitive advantage over the other two companies that
submitted bids.
On Friday, August 24, 2001, I attended the bid opening at 2:00 pm in the city's
Purchasing Office. Also present were Robert White, City Purchasing Manager, and a
representative from Aramark. Three bids were publicly opened and read. They were
from Unifirst, Aramark, and Rental Uniform Service. The bid from Aramark did not
meet the specifications as outlined in the RFP//01-08-15, because the bidder did not
include providing t-shirts or hats as rental items, as called for in the specifications. Of
the two remaining bidders, ours was the lowest, and it met the specifications. A few days
later, Aramark was asked to supply pricing which would include rental t-shirts and hats.
They then supplied pricing that met the specifications, but at the time they did, they were
aware of the other two companies pricing, making it certain that they would become the
low bidder.
It seems to me, if the submitted bid did not meet the specifications as outlined at the time
the bids were opened, that it should have been rejected, and the contract awarded to the
lowest responsible bid meeting specifications, as outlined in paragraph R of the Bid for
Rental Uniform Service #01-08-15
Bill Alvis
Account Representative
Unifirst Corporation
Charles L. Costeilo, Unifirst Corporation
Mary F. Parker, City Clerk
Honorable Ralph K. Smith, Mayor
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Office of the City Manager
November 12, 2001
Mr. Bill Alvis
UniFirst Corporation
3114 Odd Fellows Road
Lynchburg, VA 24501
Dear Mr. Alvis:
Thank you for your letter, dated October 29, 2001, expressing your concern
about the award of Bid Number 01-08-15 for Rental Uniform Service.
Upon receipt of that communication, I immediately instructed my staff to review
all bid documents and evaluations that took place in our Purchasing Division.
That staff review has concluded that, while there were some apparent
misunderstandings, actions were taken, subsequent to the bid opening, in an
attempt to provide a fair and level playing field for all bidders, including your Firm.
I do appreciate your Firm's response to the Invitation for Bid. I suggest that, in
the future, you bring any concerns to our attention as soon as possible. These
bids were opened in late August and evaluated in September. City Council
awarded the bid on October 18, 2001. Your concerns were not expressed until
your communication, of October 29, 2001, which was received in my office on
October 31,2001.
The Code of the City of Roanoke provides that the protest of any bid must be
made not later than ten (10) days from the award.
We welcome the expression of concerns by any bidder or vendor, but ask that
these concerns, if any, be expressed in a timely fashion.
As I am sure you understand, based on the above explanation and information,
the award will remain as approved by City Council
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011 - 1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:v~vw. ci. roanoke.va,us
UniFirst Corporation
Page 2
Your Firm will remain on our active Bid List for future projects and, bids.
encourage you to participate as bids are requested.
Respectfully,
Darlene L. Burch~n~'
City Manager
DLB:bdf
CC: "" Mary Parker, City Clerk
George C. Snead, Assistant City Manager- Operations
Elizabeth Dillon, Assistant City Attorney
D. Darwin Roupe, Director of General Services
Robert L. White, Purchasing Manager
RECEIVED
CITY
CLERKS
OFFl~r'ffice"" of the City Manager
October 18, 2'~31 OCT 1! P12:19
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Special Military Leave Pay
Background:
Military leave at full pay is limited to fifteen work days per federal fiscal year for employees
of the City of Roanoke who are military reservists called to active duty. Special council
action was taken in 1991 for the Desert Storm operation and in 1997 for the Bosnia effort
to provide any difference between military reservists' pay and the current level with the City
of Roanoke. There are thirty-five reservists in thirteen departments within the City of
Roanoke full time employment.
Recommended Action:
Approve special policy to pay military reservists who are called to active duty and serve
between October 1, 2001 and September 30, 2002 the difference between their military
base pay (including any other related compensation received from the military) and pay
with the City of Roanoke in their current job. This supplemental pay will be provided upon
request and with necessary documentation to the department of human resources.
City Manager
DLB:bka
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kenneth S. Cronin, Director of Human Resources
CM01-00242
Room 364 Municipal South 2!5 Church Avenue, S.W. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. cL roanoke.va.us
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION authorizing payment of supplementary compensation and restoration of
certain benefits to employees called to active military duty.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City shall pay, upon request, to any City employee who, between October 1,2001, and
September 30, 2002, is called to active duty related to our country's war on terrorism a supplement equal
to the difference between regular City salary and military base pay plus any other compensation received
for such service. This supplement shall not be paid for any days that regular City salary must be paid to
such employees. Employees shall provide.the Department of Human Resources with the necessary
documentation to establish their eligibility for the supplement.
2. Any City vacation or paid leave used by such employees during active duty related to our
country's war on terrorism shall be restored.
3. Each such employee shall be deemed to have earned City vacation, paid and extended
illness leave for the period of such active duty in the same manner as if such employee had remained in
service with the City.
4. For each such employee who returns to service with the City within seven (7) working days
of the conclusion of such active military duty, the City shall pay the City portion of the health and dental
benefit premiums necessary to provide coverage for the employee effective upon the date of return to
service with the City.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #24-289
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy Ordinance No. 35615-101801 amending the Code of the C~ity of
Roanoke (1979), as amended, by adding a new Division 2, Residential Parking Permits,
to Article IV, Stopping, Standing and Parkinq, Chapter 20, Motor Vehicles and Traffic, to
establish a procedure for creation of a residential parking permit system; and amending
the City's Fee Compendium to establish certain fees for permits.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
H:~.genda.01 \October 18, 2001 correspondenc .wpd
Darlene L. Burcham
October 22, 2001
Page 2
pc:
The
The
The
The
The Honorable
The Honorable
The Honorable
The Honorable
District Court
The Honorable
District Court
The Honorable
Court
Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
Philip Trompeter, Judge, Juvenile and Domestic Relations District
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Sheila N. Hartman, Assistant Deputy City Clerk, (For transmittal by electronic mail
to Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
H:\Agenda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35615-101801 .
AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by adding
a new Division 2, Residential Parking Permits, to Article IV, Stopping,. Standing and Parking,
Chapter 20, Motor Vehicles and Traffic, to establish a procedure for creation of a residential parking
permit system; amending the City's fee compendium to establish certain fees for permits; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by the addition of a new Division 2, Residential Parking Permits, to Article IV, Stopping.
Standing and Parking, Chapter 20, Motor Vehicles and Traffic, to read and provide as follows:
Article IV. Stopping, Standing and Parking
DIVISION 2: RESIDENTIAL PARKING PERMITS
§20-77.
Residential Parking Permit Policy.
This division is adopted in order to reduce traffic congestion on public streets within
residential areas; to reduce hazardous traffic conditions caused by the use of such
streets for vehicular parking; to protect residents of such areas from unreasonable
noise and disturbance; to protect such residents from unreasonable burdens in gaining
access to their residences; and to protect and preserve the peace and tranquility,
convenience and character of residential neighborhoods located in close proximity to
commercial areas of the city.
{}20-78. Definitions
Parking permit area shall mean a block, road, street, or other area within the city in which
the general parking of vehicles is restricted but vehicles properly displaying a valid permit or
visitors pass are exempted from the posted restriction.
§20-79.
Designation & Revocation of Parking Permit Areas
(a)
The city manager may designate, by written directive, parking permit
areas within the city. Prior to making such designation, the city
manager may call for a parking study and shall conduct a community
meeting(s) at which interested parties may be heard on the proposal
to designate the subject area as a parking permit area. At least seven
days prior to the meeting, public notice shall be published in a
newspaper of general circulation in the city. The city manager may
also use any other means of notification deemed appropriate. Within
thirty (30) days after completion of the last community meeting, the
city manager, based upon the considerations set forth in 20-77, shall
approve or disapprove the designation of the area as a parking permit
area and, if approved, establish the subject parking regulation
thereat~er.
(b) The city manager may revoke the designation of the parking permit area at anytime.
(c)
The authority granted herein shall be in addition to, and may be exercised in
conjunction with, any other authority the city manager may have to regulate the times
and conditions of motor vehicle parking.
§20-80.
Permits Generally
(a)
Following the designation of a residential permit parking area by the city
manager, the city treasurer shall issue annual residential parking permits for
the area so designated. Only one application will be accepted from each
household.
Co)
An applicant for a permit shall present his or her motor vehicle registration(s)
and operator's license indicating residence in the designated permit area. No
permit shall be issued if the residential address displayed on the vehicle
registration(s) or the operator's license is other than in the designated area.
2
(c)
(d)
(e)
(0
Upon application and payment of the prescribed fee, one (1) permit shall be
issued for each motor vehicle registration presented, not to exceed a
maximum of four (4) permits per household. Each applicant shall also be
issued two (2) complimentary visitor's passes per household.
Permits shall be displayed on the left rear bumper of the resident's vehicle.
Visitor passes 'shall be displayed in the left rear window.
Permits issued pursuant to this section shall not be transferrable, except as
provided in §20-83, and may be revoked by the city treasurer in the event the
treasurer determines that the o~,ner of the permit no longer resides in the
designated area. Upon written notification of such revocation, the holder of
the permit shall surrender such permit to the city treasurer.
Replacement permits and passes shall be issued for lost, damaged or stolen
permits or passes upon proof of such loss, damage or theft. Damaged penuits
or passes must be produced as proof under this section. Verification of loss
or theft by a police incident report shall be sufficient proof of loss or theft of
any such permit or pass under this section.
One time "Special Event" parking requiring multiple parking spaces may be
authorized upon application and approval of the city manager.
Participation in this program and possession of a residential parking permit
shall in no way guarantee an individual the availability of a parking space
within their block nor shall it exempt vehicles from posted or statutory
parking restrictions unless explicitly posted within the designated area.
§20-81. Permits; Fees
Fees required under this division shall be as follows:
(1)
Residential Parking Permit. Fees for annual permits shall be
as specified in the city's fee compendium.
(2)
Replacement Permit or Pass. Fees for lost, damaged or stolen
permits or passes shall be as specified in the city's fee
compendium.
3
{}20-82.
Permits; Transfer
Any vehicle owner who sells or otherwise transfers a vehicle permitted under the provisions
of this division may have the permit thereon reassigned to another vehicle owned by the
original permitee or household member. The city treasurer shall allow such reassignment
upon application to him with the documentation required in §20-80(b).
§20-83.
Permits; Expiration
Every permit issued under this division sllall expire May 31 of the permit year for which it was
issued.
§20-84. Signs
(a)
Following the designation of a residential permit parking area, the city
manager shall cause to be posted in appropriate locations within such area
sism indicating the parking restrictions applicable in the area.
Enforcement of parking regulations related to the parking permit signs shall
not be effective until ten (10) days after the posting of such signs.
§20-85.
Prohibitions; Penalties.
(a)
It shall be unlawful for any person to park a vehicle in a posted parking permit
area in a manner that conflicts with the parking restriction as posted.
Enforcement and penalties shall be as provided in the general provisions of
this chapter.
(b)
It shall be unlawful for any person to make any false representation regarding
eligibility for a permit under this section. Any person violating this subsection
shall be guilty of a Class 2 misdemeanor.
(c)
It shall be unlawful for any person to use or display, or to allow to be used or
displayed, a resident's permit issued under this section upon any vehicle other
than the vehicle for which the permit was issued. Any person violating this
subsection shall be guilty of a Class 3 misdemeanor.
§20-86. Exemptions.
Emergency, service vehicles, and construction/utility vehicles when on a call, delivery,
or engaged in work on the streets or utilities shall be exempt from the requirements
of this division.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to add the new annual fee of five dollars ($5.00) for
up to a maximum of four (4) permits per household and a fee of one dollar ($1.00) per replacement
permit or pass for permits or passes that are lost, damaged or stolen.
3. In order to provide for the usual operation of the municipal government, an emergency
is deemed to exist and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
RECEIVF. O
CITY CLE'RK$ O~'F'fCE
.... Office of the City Manager
October 18, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Background:
Subject: Residential Parking
Permit Program
On-street parking within many areas of the City is shared between surrounding
residential and commercial properties. Due to high parking demands and limited
parking supply some areas experience difficulties maintaining an adequate availability
of on-street parking. Residents within these areas are often times unable to park Within
a reasonable distance of their home and the infiltration of commercial (office, retail and
special event) parking into these residential areas can adversely affect the character of
the neighborhood. Neighborhoods most frequently affected include Gainsboro,
Beechwood Gardens, Old Southwest and some neighborhoods in Raleigh Court. The
traditional parking regulations currently contained within City Code are limited in their
ability to adequately address these situations. The development and support of mixed
use village centers is a goal within the City's recently adopted comprehensive plan;
therefore, the need to adequately address parking in mixed use areas is a current and
future problem that must be addressed. Other cities within Virginia (Charlottesville,
Richmond, Blacksburg and others) have implemented the use of special permit parking
to better manage these issues. The permits are used to make certain exceptions for
local residents when establishing on-street parking restrictions. It is important to note
that this is a resident initiated program and that it has been reviewed by the Steering
Committee of the Roanoke Neighborhood Partnership. Those who wish to have such
parking restrictions will petition the City and neighborhood input will be sought before
any designations are made.
These regulations are not designed to address parking in the downtown area of
Roanoke which will be dealt with separately.
Based on the review of other permit parking programs within the state and consideration
of the conditions within Roanoke, City staff has prepared a recommended code
Room 364 Municipal South
215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
Honorable Mayor and Members of Council
October 18, 2001
Page 2
amendment to establish a residential parking permit provision within City Code. The
code amendment would allow the City Manager to establish permit parking areas within
the City. Prior to such designation, on behalf of the City Manager, the Roanoke
Neighborhood Partnership will coordinate the scheduling and advertising of at least one
community meeting designed to ensure that individuals, neighborhood groups and
businesses, especially those in affected areas, are aware of the proposal and have the
opportunity to provide feedback and recommendations on this issue. The permit
parking regulations would exempt valid permit holders from the parking restriction or
prohibition as posted. (For example, the restriction could state 2-hour parking except by
permit.) An adult citizen residing in a household that fronts the affected area may obtain
the permits for the household. These permits include two visitor passes and a permit
for each vehicle registered at the address (not to exceed a maximum of four (4) annual
permits). The proposed fee for the parking permits is $5.00 annually per household.
The proposed fee for replacement permits is $1.00. The establishment of this code
should improve the City's ability to better manage parking in these difficult situations.
Recommended Action:
City Council authorize the amendment of the City Code by adding Section 2, Residential
Parking Permits, to Article IV, Stopping, Standing and Parking, of Chapter 20, Motor
Vehicles and Traffic, to establish a residential parking permit program; and amend the
City's fee compendium to provide for the permit fees.
Respectfully submitted,
Darlene L. Burbfl'am
City Manager
DLB/sn
Attachments
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda Johnson, Assistant City Manager for Community Development
Atlas Gaskins, Chief of Police
#CM01-00240
RESIDENTIAL PERMIT PARKING
DRAFT ADMINISTRATIVE PROCEDURES
INITIATION OF A PARKING STUDY
Requests for this program must originate from the residents within the area to be affected by the changed
parking conditions. The signature on a document requesting this program of an adult residing in the
household shall be deemed to constitute the approval of the contents of the document by the household.
If the city manger finds that the request represents the interests of a substantial majority of the households
within the area, then a study of the parking conditions may be ordered. This determination can be
achieved by the completion of a petition that describes the restriction that would be initiated and the area
within which it would apply. The petition should be signed by at least seventy five (75) percent of the
households that front the affected street sections. The Streets & Traffic Department will receive and
review the initial request (including petition) and will conduct the parking study as ordered by the city
manger.
PARKING STUDY
If the study findings indicate that parked vehicles occupy at least seventy-five (75) percent of the
available on-street parking spaces and at least twenty-five (25) percent of these vehicles are registered to
addresses outside of the subject area, then the area will be considered eligible for inclusion in the
program. The Streets & Traffic Department will collect license plate numbers for the vehicles parked
within the subject area during the times of the day most prone to problems. The Police Department will
determine the address where the vehicles are registered to determine the percent of those vehicles that are
from outside the neighborhood. The study can also evaluate the parking characteristics throughout the
day to determine the appropriateness of the proposed restriction and may make recommendations
regarding the least restrictive measure that will achieve the desired result.
PUBLIC INPUT
The city manager will seek public input regarding the requested act and shall call at least one community
meeting prior to issuing a final ruling on the matter. The city manager shall rule on the issue within thirty
(30) days after completion of the final community meeting.
ISSUING & USE OF PERMITS
Permits will be issued by the city treasurer and will expire on May 31st of each year. The permits will be
coded such that the permit parking areas can be distinguished from one another. The permits must be
displayed on the left rear bumper of the resident's vehicle. Visitor passes shall be displayed in the left
rear window.
ENFORCEMENT
The Police Department will begin enforcing parking restrictions within these areas ten (10) days after the
posting of parking signs.
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
October 22, 2001
File #110-207
STEPHANIE M. MOON
Deputy City Clerk
Mr. William L. Bova
2334 Idavere Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Bova:
I am enclosing copy of Resolution No. 35616-101801 reappointing you as a Director of the
Industrial Development AuthoritY of the CitY of Roanoke for a term of four years
commencing on October 21, 2001, and expiring on October 20, 2005.
The abovereferenced measure was adopted by the Council of the CitY of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., pdor to serving in the capacitY to which you were
reappointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:katgenda.01\October 18, 2001 correspondenc .wpd
Mr. William L. Bova
October 22, 2001
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Director of the Industrial
Development Authority.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc:
Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke,
3848 Bosworth Drive, S. W., Roanoke, Virginia 24014
Margaret R. Baker, Secretary, Industrial Development Authority of the City of
Roanoke, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015 ·
Stephanie M. Moon, Deputy City Clerk
N :\CKMH 1 ~.genda.01 \October 18, 2001 correspondenc .wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, WILLIAM L. BOVA was reappointed as
a Director of the Industrial Development Authority of the City of Roanoke, Virginia, for a
term ending October 20, 2005.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35616-101801.
A RESOLUTION r6appointing a Director of the Industrial Development Authority
of the City of Roanoke, to fill a four (4) year term on the Board of Directors.
WHEREAS, the Council is advised that the term of office of William L. Bova, a
Director 'of the Industrial Development Authority of the City of Roanoke, Virginia, will
expire on October 20, 2001;
WHEREAS, §15.2-4904, Code of Virginia (1950), as amended, provides that
appointments made by the governing body of such Directors shall, after initial appointment,
be made for terms of four (4) years, except appointments to fill vacancies which shall be for
the unexpired terms; and
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
William L. Bova is hereby reappointed as a Director on the Board of Directors of the
Industrial Development Authority of the City of Roanoke, Virginia, for a term of four (4)
years commencing on October 21,2001, and expiring on October 20, 2005, to fill a vacancy
created by the expiration of the term of office of said member on the Board occurring on
October 20, 2001.
ATTEST:
H:~measures\R-IDA-bova101801
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~,ci.roanoke.va, us
October 22, 2001
File #110-207
STEPHANIE M. ~lOOr~
Deputy City Clerk
Ms. S. Deborah Oyler
243 Plymouth Drive, N. W.
Roanoke, Virginia 24019
Dear Ms. Oyler:
I am enclosing copy of Resolution No. 35617-101801 reappointing you as a Director of the
Industrial Development Authority of the City of Roanoke for a term of four years
commencing on October 21, 2001, and expiring on October 20, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:~.genda.01\Octol~r 18, 2001 correspondenc .wpd
Ms. S. Deborah Oyler
October 22, 2001
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Director of the Industrial
Development Authority.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc:
Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke,
3848 Bosworth Drive, S. W., Roanoke, Virginia 24014
Margaret R. Baker, Secretary, Industrial Development Authority of the City of
Roanoke, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015
Stephanie M. Moon, Deputy City Clerk
N:\CKMHl'~.genda.01\October 18, 2001 correspondenc .wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, S. DEBORAH OYLER was reappointed
as a Director of the Industrial Development Authority of the City of Roanoke, Virginia, for
a term ending October 20, 2005.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35617-10t801.
A RESOLUTION reappointing a Director of the Industrial Development Authority
of the City of Roanoke, to fill a four (4) year term on the Board of Directors.
WHEREAS, the Council is advised ihat the term of office of S. Deborah Oyler, a
Director of the Industrial Development Authority of the City of Roanoke, Virginia, will
expire on October 20, 2001;
WHEREAS, {}15.2-4904, Code of Virginia (1950), as amended, provides that
appointments made by the governing body of such Directors shall, after initial appointment,
be made for terms of four (4) years, except appointments to fill vacancies which shall be for
the unexpired terms; and
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that S.
Deborah Oyler is hereby reappointed as a Director on the Board of Directors of the Industrial
Development Authority of the City of Roanoke, Virginia, for a term of four (4) years
commencing on October 21, 2001, and expiring on October 20, 2005, to fill a vacancy
created by the expiration of the term of office of said member on the Board occurring on
October 20, 2001.
ATTEST:
H:~neasures\R-IDA-oylerl01801
City Clerk.
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 2401 I-I 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
October 22, 2001
File #184-280
STEPHANIE M. MOON
Deputy City Clerk
Troy A. Harmon
Municipal Auditor
Roanoke, Virginia
Dear Mr. Harmon:
I am enclosing copy of Ordinance No. 35618-101801 electing and appointing you as
Municipal Auditor for the City of Roanoke, effective October 18, 2001, for a term which
shall expire September 30, 2002, at an annual salary of $72,500.00, and ratifying the terms
and conditions of your employment as Municipal Auditor.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001
Enclosed you will find an Oath of Office which may be administered by the Clerk of
the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
pc: Kenneth S. Cronin, Director, Human Resources
N:\CKMHlXAgenda.01\October 18; 2001 correspondenc .wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of' the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, TROY A. HARMON was appointed as
Municipal Auditor of the City of Roanoke, Virginia, for a term which shall expire
September 30, 2002.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of February, 2001.
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of October, 2001.
No. 35618-101801.
A RESOLUTION electing and appointing Troy A. Harmon as Municipal Auditor for
the City of Roanoke, and ratifying the terms and conditions of employment as Municipal
Auditor offered to Mr. Harmon.
WHEREAS, the City Council desires to elect and appoint Troy A. Harmon as
Municipal Auditor pursuant to the Roanoke Charter of 1952; and
WHEREAS, Troy A. Harmon has agreed to accept election and appointment as
Municipal Auditor;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Troy A. Harmon is hereby elected and appointed as Municipal Auditor of the
City of Roanoke effective October 18,2001, or as soon thereafter as Mr. Harmon can assume
such position, for a term which shall expire September 30, 2002.
2. The terms and conditions of Mr. Harmon's election and appointment as
Municipal Auditor shall be as hereinafter set forth:
(a) The annual salary shall be $72,500;
(b) The City shall annually pay on behalf of Mr. Harmon the sum of
$8,000 to the International City Management Association-
Retirement Corporation (ICMA-RC) for Mr. Harmon's
participation in said ICMA-RC Retirement Plan, and the City
shall execute any necessary agreements to provide for such
payment. During the first year of employment, such amount shall
be prorated based on the number of weeks actually worked;
(c)
Recognizing that the job requirements of Municipal Auditor
routinely require incurring of travel related expenses in the course
of City business, a bi-weekly salary increment of $76.92 ~hall be
provided for use by Mr. Harmon of a privately-owned or leased
automobile in the conduct of official City business;
(d)
The City shall put into force on Mr. Harmon's behalfa disability
insurance policy providing income benefits equivalent to seventy
percent (70%) of Mr. Harmon's net salary for the duration of
any disability and make required premium payments thereon;
(e)
The City shall reimburse Mr. Harmon for moving expenses in the
amount of $1,500.00; and
(0
With respect to benefits and terms and conditions of employment
not enumerated in this resolution, Mr. Harmon shall be accorded
such benefits and shall be subject to such terms and conditions on
the same basis as other similarly situated employees of the City.
3. Mr. Harmon will make arrangements to qualify for office by taking the required
Oath of Office as soon as practicable.
ATTEST:
City Clerk.
H:~dF~kSURES~'- appharmo~. 1
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, PAULA L. PRINCE was reappointed as
a member of the Roanoke Neighborhood Partnership Steering Committee for a term
ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
(~OMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, JAMES P. ARMSTRONG was
reappointed as a member of the Roanoke Neighborhood Partnership Steering Committee
for a term ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, CHARLES W. HANCOCK was
reappointed as a member of the Roanoke Neighborhood Partnership Steering Committee
for a term ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, STARK H. JONES was reappointed as
a member of the Roanoke Neighborhood Partnership Steering Committee for a term
ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, GEORGE M. MCMILLAN was
reappointed as a member of the Roanoke Neighborhood Partnership Steering Committee
for a term ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, RICHARD J. NICHOLS was reappointed
as a member of the Roanoke Neighborhood Partnership Steering Committee for a term
ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001. ,
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, HENRY SCHOLZ was reappointed as
a member of the Roanoke Neighborhood Partnership Steering Committee for a term
ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, FREDERICK M. WILLIAMS was
reappointed as a member of the Roanoke Neighborhood Partnership Steering Committee
for a term ending November 30, 2004.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, COURTNEY A. PENN was reappointed
as a member of the Advisory Board of Human Development for a term ending
November 30, 2005.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, JUDY O. JACKSON was appointed as
a member of the Human Services Committee for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of' the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the eighteenth day of October, 2001, FRANK J. EASTBURN was appointed
as a member of the Roanoke Arts Commission for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this twenty-second day
of October, 2001.
City Clerk
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK.
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
lelephone: (540) 853-2541
Fax: (540) 853-1145
E-maih clerkc,~ci.roanoke.va.us
October 22, 2001
File #514
STEPHANIE M. MOON
Deputy City Clerk
Sherman W. Chisom
P. O. Box 13106
Roanoke, Virginia 24031
Dear Mr. Chisom:
I am enclosing copy of Ordinance No. 35619-101801 vacating, discontinuing and closing
that certain unused, unpaved and unimproved alleyway extending between 10 ~ Street
and 11th Street, S. E., between properties identified as Official Tax Nos. 4111317 and
4111303, for a distance of approximately 130 feet in a westerly direction from 11th Street.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc: Mr. George A. Wright, Sr. and Mr. Thomas W. Fuller, 1601 North Street, N. E.,
Roanoke, Virginia 24012
Mr. and Mrs. Aubrey W. Spradlin, 4455 Goodman Road, N. E., Roanoke, Virginia
24014
D. Kent Chrisman, Chair, City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Dadene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
N:\CKMH 1 ~genda.01 \October 18,2001 correspondenc .wpd
Sherman W. Chisom
October 22, 2001
Page 2
pc:
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
N:\CKMHl~A. genda.01\October 18, 2001 corr~spondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35619-101801.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia] as more particularly described hereinafter; and
dispensirig with the second reading of this ordinance.
WHEREAS, Sherman W. Chisom, filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter; and ,
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
a~td
WHEREAS, a public hearing was held on said application by the City Council on
October 18,2001, after due and timely notice thereof as required by §30-14, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
That unused, unpaved and unimproved alleyway running in an east/west
direction between 10 ½ Street and 11th Street, S. E., between properties
bearing Official Tax No. 4111317 and Official Tax No. 4111303, for a
distance of approximately 130 feet in a westerly direction from 11th Street.
be, and is hereby permanently vacated, discontinued and closed, and that ail right and interest
of the public in and to the same be, and hereby is, released insofar as the Council of tho City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines~ and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such right to include the right to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
described as follows:
impede access for maintenance or replacement purposes at the time such work is undertaken;
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-described public fight-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, anc~ record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the fight-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the fight of ingress and egress over the same, for the'installation and
maintenance of any and all existing utilities that may be located within the fight-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names 0fany other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
3
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within
a period of twelve (12) months from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of Section 12 of the
City Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:~MEASURES'~e-scchisomalley 101801
Roanoke City Department of Plann~ ·
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
The Honorable Ralph K. Smith, Mayor,
and Members of City Council
Roanoke, Virginia
October 18, 2001
Dear Mayor Smith and Members of Council:
Subject:
Request from Sherman W. Chisom that an unused, unpaved and
unimproved alleyway running in an east/west direction between
10½ and 11th Street, S.E., between properties bearing Official Tax
No. 4111317 and Official Tax No. 4111303, for a distance of
approximately 130 feet in a westerly direction from 11th Street, be
permanently vacated, discontinued and closed.
Planning Commission Action:
The Planning Commission considered this item at their afternoon meeting on October
18, 2001, and voted 7-0 to recommend approval of the alley closure (Messrs. Butler,
Campbell, Manetta, Dowe, Hill, Rife, and Chrisman voting in favor of the motion).
The applicant discussed his request. There were no other public comments on the
matter.
Background:
The petitioner is requesting that a portion of the undeveloped alley be closed because
of lack of maintenance and vagrant issues. The heavily vegetated alley extends over a
steep hill between 101/2 and 11-th Streets. The remainder of the alley (not requested for
closure) at 101/2 Street has been partially covered with gravel.
Considerations:
All of the properties adjoining the alley are zoned LM, Light Manufacturing. The
petitioner owns the vacant parcel adjacent to the undeveloped alley (Tax No. 4111317).
The petitioner also owns and operates Virginia Contracting on 11th Street. Three other
parcels fronting on Campbell Avenue adjoin the alley and are being used for a towing
business (Tax Nos. 4111303, 4111302, 4111301). Residential properties are located on
101/2 Street and south of the alley on 11th Street.
The alley currently provides no access to the City or the adjoining property owners.
A sewer line runs under the undeveloped alley. Also, AEP indicates that they have
facilities located at the site. Verizon advised that they have no opposition to the
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
petitioner's request. An easement will need to be retained for the utilities located in the
alley.
City Council is authorized to sell this vacated portion of the right-of-way, if it so chooses.
Section 15.2-2008 of the Virginia Code (1950), as amended, authorizes the City to
require an abutting property owner to purchase the vacated right-of-way as a condition
of the vacation. Under such an arrangement, the price may be no greater than the
property's fair market value or its contributory value to the abutting property, whichever
is greater, or the amount agreed to by the parties. The Director of Real Estate
Valuation has advised that the appraised value of the subject property is between $750
and $1,100.
Typical conditions for right-of-way closures are as follows:
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the Clerk
of the Circuit Court for the City of Roanoke. Said plat shall combine all
properties which would otherwise be landlocked by the requested closure, or
otherwise dispose of the land within the right-of-way to be vacated in a manner
consistent with law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within the right-
of-way, including the right of ingress and egress.
Bo
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver a certified copy of this ordinance for recordation to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name of the Petitioner, and
the names of any other parties in interest who may so request, as Grantees.
The applicant shall pay such fees and charges as are required by the Clerk to
effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the Circuit
Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer
for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such
recordation has occurred.
If the above conditions have not been met within a period of one year from the
date of the adoption of this ordinance, then said ordinance shall be null and void
with no further action by City Council being necessary.
Recommendation:
Planning Commission recommended that City Council approve the request to close the
paper alley.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
attachments
c: Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Sherman W. Chisom, Petitioner
Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Ave., S.W.
Roanoke, VA 24011
RE:
Sherman W. Chisom
P.O. Box 13106
Roanoke, VA 24031
APPLICATION FOR CLOSING
OF ALLEY
ME~MBERS OF COUNCIL:
SHERM2IN W. CHISOM, applies to have a section of undeveloped alley
located between 1049 CAM]?BELL AVE~YUE AND 215 llTH STREET S.E., in the City
of Roanoke, Virginia, permanently closed, pursuant to Virginia Code Sections
15.2-2006 and Section 15.2-2008, as amended, and Section 30-14, Code of the
City of Roanoke (1979), as amended. This alley is more particularly described
on the sheet or plat attached and as follows:
TAX No. 4111317 Deed Book 1553, Page 843, Block 14,
"Plan of Property of Roanoke Land & Improvement Company
East of Tayloe Street - Roanoke" (City Plan #1591).
SHERMAN W. CHISOM states that the grounds for this application are as
follows:
1) It is used as a t.k~e by vagrants and neighborhood ado-
lescents and presents security concerns.
2) Because of being vacant, no one maintains veRetation growth -
thus becoming an unsightly eye sore and presents potential health and safety
hazards.
3) Due to sewer line running down middle of the alley, it is unfea-
sible to split between property owners. (Have contacted adjacent property
Page 2
MEMBERS OF COUNCIL
owner, Mr. Aubrey W. Spradlin and offered to clean up, install a new fence
and pay for any and all fees encountered in exchange for o~ership of this
alley.)
WHEREFORE, SHERMAN W. CHISOM respectfully request that the above described
alley, be vacated by the Council of the City of Roanoke, Virginia, in accor-
dance with Virginia Code Section 15.1-364 and Section 30-I4, Code of the City
of Roanoke (1979), as Amended.
Respectfully submitted,
SHERMAN W. CHISOM
DATE
SHERMAN W. CHISOM, SR.
JEWELL B. CHISOM
310 PHEASANT RUN LANE
VINTON, VA 24179-4000
OFFICE - 540-857-4004
HOME - 540-890-2026
Portion of Alley
requested
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
RECEIV£O
PERTAINING TO THE CLOSURE REQUEST OF: CITY CLERKS OFFICE
Sherman Chisom for a portion of an alley running between 215 t 1th Street )
and 1049 Campbell Avenue, S.E. ~ fl0! 'I)AIt~II~VIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 1 st day of October, 2001, notices of a public hearing to be held on
the 18th day of October, 2001, on the closure captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name
4111306 George A. Wright, Sr.
Thomas W. Fuller
4111317 Petitioner
4111302 Aubrey W. Spradlin
4111303 Sandra Lee Spradlin
Mailing Address
1601 North Street, NE
Roanoke, VA 24012
4455Goodman Road, NE
Roanoke, VA 24014
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 1 st day of October, 2001.
Notary Public
My Commission expires:
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Thursday,
September 20, 2001, 1:30 p.m. or as soon as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S.W., to consider the following:
Request from Sherman W. Chisom that a portion of an alley running in a
north/south direction between 10 ~ and 11th Street, S.E. more specifically described as
that portion of alleyway bounded by properties at 215 11th Street, S.E., (Official Tax No.
4111317) and 1049 Campbell Avenue, S.E., (Official Tax No. 4111303) and running for
a distance of 130 feet, more or less, be permanently vacated, discontinued and closed.
A copy of said applications are available for review in the Department of
Planning Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on
the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning Building and Development at 853-2344 before
12:00 noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, September 4 and 11,2001
Please Bill and send affidavit of publication to:
Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE CLOSURE REQUEST OF: ~ ·
Sherman Chisom for a portion of an alley running between 215 1C1~h Street
and 1049 Campbell Avenue, S.E.
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
:?3
)AFFIDAVIT
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 20th day of August, 2001, notices of a public heating to be held
on the 20th day of September, 2001, on the closure captioned above to the owner or agent of the
Mailing Address
1601 North Street, NE
Roanoke, VA 24012
parcels listed below at their last known address:
Parcel Owner's Name
4111306 George A. Wright, Sr.
Thomas W. Fuller
4111317 Petitioner
4111302
4111303
Aubrey W. Spradlin
Sandra Lee Spradlin
4455Goodman Road, NE
Roanoke, VA 24014
Also notified: Mark Peterson (SE Action Forum) and Christine Proffit and Bobby Meadows
(Historic Belmont Preservation Association)
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 20th day of August, 2001.
My Commission expires: ~~x-~)~ ~~'~
October 9, 2001
File #514
Sherman W. Chisom
P. O. Box 13106
Roanoke, Virginia 24031
Dear Mr. Chisom:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on your request that a section of an undeveloped alley located between 1049
Campbell Avenue and 215 - 11th Street, S. E., be permanently vacated, discontinued and
closed.
For your information, I am enclosing copy of a notice of the public hearing and an
Ordinance. Please review the documents and if you have questions, you may contact
Steven J. Talevi, Assistant City Attorney, at 540-853-2431. A copy of the City Planning
Commission report will be forwarded at a later date.
It will be necessary for you, or your representative, to be present at the October 18
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
MFP:mh
Mary F. Parker, CMC
City Clerk
Enclosure
October 9, 2001
File #514
Mr. George A. Wright, Sr. and
Mr. Thomas W. Fuller
1601 North Street, N. E.
Roanoke, Virginia 24012
Mr. and Mrs. Aubrey W. Spradlin
4455 Goodman Road, N. E.
Roanoke, Virginia 24014
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Sherman W. Chisom that a section of an undeveloped alley
located between 1049 Campbell Avenue and 215 - 11th Street, S. E., be permanently
vacated, discontinued and closed.
A copy of the City Planning Commission report will be forwarded at a later date. If you
would like to receive a copy of the report of the City Planning Commission, please contact
the City Clerk's Office.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 540-853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
E-mail: clerk@ci.roanok¢.va.us
STEPHANIE M. MOON
Deputy City Clerk
July 23, 2001
File #514
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on July 23, 2001, from Sherman W.
Chisom requesting that a section of an undeveloped alley located between 1049 Campbell
Avenue and 215 - 11t" Street, S. E., be permanently vacated, discontinued and closed.
Sincerely, ~/t~~
', CMC
City Clerk
MFP:sm
Enclosures
D. Kent Chrisman
'July 23, 2001
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Sherman W. Chisom, P. O. Box 13106, Roanoke, Virginia 24031
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Ave., S.W.
Roanoke, VA 24011
RE:
Sherman W. Chisom
P.O. Box 13106
Roanoke, VA 24031
APPLICATION FOR CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
SHERMAN W. CHISOM, applies to have a section of undeveloped alley
located between 1049 CAMPBELL AVENUE AND 215 llTH STREET S.E., in the City
of Roanoke, Virginia, permanently closed, pursuant to Virginia Code Sections
15.2-2006 and Section 15.2-2008, as amended, and Section 30-14, Code of the
City of Roanoke (1979), as amended. This alley is more particularly described
on the sheet or plat attached and as follows:
TAX No. 4111317 Deed Book 1553, Page 843, Block 14,
"Plan of Property of Roanoke Land & Improvement Company
East of Tayloe Street - Roanoke" (City Plan #1591).
SHERMAN W. CHISOM states that the grounds for this application are as
follows:
1) It is used as a t~ by vagrants and neighborhood ado-
lescents and presents security concerns.
2) Because of being vacant, no one maintains vegetation growth -
thus becoming an unsightly eye sore and presents potential health and safety
hazards.
3) Due to sewer line running down middle of the alley, it is unfea-
sible to split between property owners. (Have contacted adjacent property
Page 2
MEMBERS OF COUNCIL
owner, Mr. Aubrey W. Spradlin and offered to clean up, install a new fence
and pay for any and all fees encountered in exchange for ownership of this
alley.)
WHEREFORE, SHERMAN W. CHISOM respectfully request that the above described
alley, be vacated by the Council of the City of Roanoke, VirRinia, in accor-
dance with Virginia Code Section 15.1-364 and Section 30-14, Code of the City
of Roanoke (1979), as Amended.
Respectfully submitted,
SHERMAN W. CHISOM
DATE
SHERMAN W. CHISOM, SR.
JEWELL B. CHISOM
310 PHEASANT RUN LANE
VINTON, VA 24179-4000
OFFICE - 540-857-4004
HOME - 540-890-2026
DEC 15 '98 iE,:09 JACK G, BESS P.1
ROANOKE CITY GIS http://www.webgis.net/scripts/esrimap.dll?name=RoacyPlus 1 &
Roanoke City GIS Buffer/Adjoiner Search
Adjoiners of Parcel 4111317 (5 parcels found.)
3,626,572
3,626,274
11,067,613
Map Width=298'
~ Parcel ~ Owner i Instr No k Acres
WRIGHT, GEORGE ASR
41113061~ FULLER' THOMAS W
1601 NORTH ST NE 00008022 0.147
· ROANOKE~ V6..240!2
WRIGHT, GEORGE ASR
4111307 122 TEN ONE-HALF ST SE 00013794! 0.11
ROANOKE, VA 24013
WHORLEY, MARGIE L
41113081 124 TEN ONE-HALF ST SE 17260617! 0.111
CHISOM, SHERMAN W SR
4111317 CHISOM, JEWELL B
98019284 0.294i
310 PHEASANT RUN LN
............. ,_I_NTg. N.,._.v_5- 2__41__7_9._
CHISOM, SHERMAN W SR
CHISOM, JEWELL B
4111318 310 PHEASANT RUN LN 98019284 0.291
.............. _.VIN~ ~ON: VA 2.4!. 79!,
11,067,912
t of 2 07/13/2001 8:58 AM
ROANOKE CITY GIS
http://www.webgis.neffscripts/esrimap.dll?name=RoacyPlus I &
ROANOKE CITy GIS
Parcel:
Owner:
4111317 Parcel Address: LT 15 & 16 BLK 14 R L & I TAYLOR
CHISOM, SittERMAN W SR
CHISOM, JEWELL B
310 PHEASANT RUN LN
VINTON, VA
Instr. No.: 98019284 Acres: 0.294
3,626,745
~214
~2~6
. t217
3,626,202
11,067,549
Map Width=543'
Location Map
DISCLAIMER: Thc information contained on this page is NOT to be coJ
"legal description". Map information is believed to be accurate but accura
Any errors or omissions should be reported to the City of Roanoke Engim
no event will the City of Roanoke be liable for any damages, including 1o:
profits, business interruption, loss of business information or other pecuni
arise from the use of this map or the information it contains.
Map Data as of: June 2001
Real Estate Data as of: June 2001
Page generated on 7/13/01 8:59:11 AM
1 of 2 07/13/2001 9:00 AM
ROANOKE CITY GIS http://www, webgis.net/scripts/esrimap.dll?name=RoacyPlus 1 &
Roanoke City GIS Buffer/Adjoiner Search
3,626,698
Adjoiners of Parcel 4111303 (2 parcels found.)
Location Map
3,626,463
11,067,650 Map Width=235' 11,067,886
............................. p._ag~generated on 7/13/01 9:06:48 AM
~ Parcel Owner
[ ...... 1_~_ ............. ]Instr. No.k ![Acresl
SPRADLIN, AUBREY W
4111302 SPRADLIN, SANDRA LEE
4455 GOODMAN RD NE 17860641 0.135
SPRADLIN, AUBREY W
4111303 SPRADLIN, SANDRA LEE
4455 GOODMAN RD NE 17860641 0.406!
.......... ROANOKE, VA 24014
DISCLAIMER: The information contained on this page is NOT to be const
"legal description". Map information is believed to be accurate but accuracy
Any errors or omissions should be reported to the City of Roanoke Engineer
no event will the City of Roanoke be liable for any damages, including loss,
profits, business interruption, loss of business information or other pecuniar3
arise bom the use of this map or the information it contains.
Map Data as of: June 2001
Real Estate Data as of.' June 2001
Thank you for visiting the Roanoke City iPlus web site!
Visit the Official Roanoke City Web Site!
Please send your comments regarding this Web site to
I of 2 07/13/2001 9:07 AM
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Thursday, October
18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on an
application to permanently abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public tight-of-way, the following public tight-of-way:
That unused, unpaved and unimproved alleyway running in an east/west
direction between 10 ½ Street and 11th Street, S. E., between properties
beating Official Tax No. 4111317 and Official Tax No. 4111303, for a
distance of approximately 130 feet in a westerly direction from 11th Street.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by 12:00 noon on Friday, October 12,
2001.
GIVEN under my hand this 26th day of September, 2001.
Mary F. Parker, City Clerk.
H:~AMISChn-scchisomalleyclosure. 1
Note to Publisher:
Please publish twice in The Roanoke Times on Friday, September 28, 2001 and October 5,
2001.
Send Publisher's Affidavit and Bill to the following individual:
Mary F. Parker, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:~AMISCSn-scchisomalleyclosure. 1
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
October 24, 2001
Mr. Sherman W. Chisom
P. O. Box 13106
Roanoke, Virginia 24031
Dear Mr. Chisom:
I am enclosing copy of an Affidavit of Publication from The Roanoke Times, in the amount
of $222.88, for advertising fees in connection with the public hearing that was held before
Roanoke City Council on Thursday, October 18, 2001, on your request that a section of
an undeveloped alley located between 1049 Campbell Avenue and 215 - 11th Street,
S. E., be permanently vacated, discontinued and closed. Upon receipt, I will also forward
an invoice from The Roanoke Tribune for advertising fees.
Please make your payment, in the total amount of $222.88, payable to the City of
Roanoke, c/o the City Clerk's Office within fifteen days in order to avoid a penalty and late
charges.
Your prompt assistance is greatly appreciated.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
:sm
Enclosure
H:~PuI31i¢ Hea~ngs. O I ~'v ettiset~ 8ill.wfxl
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURC~ AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01765143
10-1/2 - llth St
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this /~ day
of Octo~ 2~01_~'~ Wi~ss ~y hand and official
seal~~_ ~~z~ , Notary Public
My commission expires ~' ~- ~~
PUBLISHED ON: 09/28 10/05
TOTAL COST: 222.88
RECEIVED
CITY ~t£RK$ OFFICE
............... '0]- - i -p-2:0 !
A (:~gy M thil peopmmiilJ Im iwml-
Signa ~'"~'~e:./~"~..~' ~'/~-": ~-'""~~ ,Billing Services Representative
MARY F. PARKER. CMC
CiW Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
I-mail: clerk(¢ci.roanoke.va.us
October 22, 2001
File #227-514
STEPHANIE M. MOON
Deputy City Clerk
Daniel F. Layman, Attorney
Woods, Rogers and Hazlegrove
P. O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Layman:
At'a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 18, 2001, a public hearing was held on the request of the Times-World
Corporation that a portion of Salem Avenue, S. W., near its intersection with Second
Street, being approximately five feet wide and 35 feet long, lying on the south side of
Salem Avenue, as shown on the "Right of Way Easement and Vacation Plat for
The Roanoke Times," prepared by Caldwell White Associates, and dated August 22, 2001,
be permanently vacated, discontinued, and closed.
Due to the lack of five affirmative votes by the Council on a proposed ordinance vacating,
discontinuing and closing the abovereferenced public right-of-way, the request was denied.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Dadene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
VVillard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
N:\CKMHl~genda.01\October 18, 2001 correspondenc .wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #28-227
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 18, 2001, a public hearing was held on a request to vacate a utility easement
across four parcels of land along Second Street, S. W., identified as Official Tax Nos.
1011001-1011004, inclusive, in connection with the Times-World Corporation expansion
project.
The matter was tabled until the regular meeting of Council on Monday, November 5, 2001
at 2:00 p.m., or as soon thereafter as the matter may be heard.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Chip A. Harris, Project Director, The Roanoke Times, 201 West Campbell Avenue,
Roanoke, Virginia 24010
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant'City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin., Secretary, City Planning Commission
H:kAgenda.01\October 18, 2001 correspondenc .wpd
Darlene L. Burcham
October 22, 2001
Page 2
pc:
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli,-Development Review Coordinator
Sarah E. Fitton, Engineering Coordinator
N:\CKMHl~.genda.01\October 18, 2001 correspondenc .wpd
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
Oct~er ~, _2~0'~ 4 ~0
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
SUBJECT:
Abandonment of Permanent
Utility Easement - Request of
Times-World Corporation
Dear Mayor Smith and Members of City Council:
The Times-World Corporation, a subsidiary of Landmark Communications, Inc. has been
publishing newspapers from its present location downtown since 1914. A major expansion was
completed in 1984. A new production facility is proposed on property across Second Street.
A request to abandon an easement across four parcels along Second Street, S.W: has been
received from the Times-World Corporation. The parcels are identified by Tax Map Nos. 1011001,
1011002, 1011003, and 1011004. See Attachment #1 for plat. The subject easement was
acquired as part of the Second Street/Gainsboro Road Project and is described as a permanent
utility easement for C & P Telephone Company of Virginia and the City of Roanoke. As the
successor to C & P, Verizon has agreed to abandon their rights to the easement. See Attachment
#2. Engineering staff recommends that the subject easement be vacated.
Recommended Action:
Following a public hearing, authorize the vacation of the easement across the properties identified
above.
Respectfully submi_tted,
City Manager
DLB/sef
Attachments
c: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Chip Harris, Roanoke Times
CM01-00227
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1 !38
CityWeb:www. ci.roanoke.va.us
Attachment #1
10,15' J5,22'
3 TO 11 II TO $ 1
L
5.21' 35.18'
PORTION OF EXISTING RIGHT
OF ~,A Y OF SALEU .~ V~NU~.
[o.a ~Tm. pc. 59'0
3TO ~1 TO6 ~5 ~ 3,
AND C~T~NING I~
TO BE VACA~D AND
~ E~S~N~ TAX PAR~
NOW OR FORMERL PROPERTY OF
ALLRIGHT REALTY COMPANY
O.E. 1516, PG', 0318
lAX PARCELS I011008, 1011013, AND 1011015
: ~ 16° IRON PIPE FND.
5 TO"6 : 0.06'
O N 08"09'J0° ~ AT 3.2~
4.96' :
t TA.Y pARCEL 1011001 ........
pARCEL 1011002
pARCEL 1011003
pARC~ 1O110O4
1011005
NOW OR FORMF_.RL Y
PROPERTY OF
8UILfllNG CORPORA TION
1845, PG. 1021 (PROPERTY ACOUISITION)
1718. PG. 597 (RIGHT OF WAY
1'AX PARCELS 1011001, 10f1002. 101100J,
1011004, AND 101100:5
80UNDEO BY CORNE~S t THROUGH 9,
INCLUSIVe, AND CONTAINING 0.4140 ACRE~ --
NOTES:
I. THE SUOJECT PROPERTY Lf~S FWl'!-ItN ZONE *X
OF m£ ON~ HUNON~ ~_~R FLOO0 P~N. ~S mo~ ON
FLOOD INSURANCE RATI~ MAP (FIRM) NUMBER 510130. PANEL 00480,
EFF~CnVE DATE OCTO~'R ~5~ 199J. m~s OETER~VA nON ~s $,~,.~'o
~ ,~0 M~, A~ HAS NOr ~ ~ ~.
Z ~IS M~ WAS PR~ ~T ~E ~ ~ A ~ ~T
~AT ~C~ ~E ~ NOT ~O~ H~
RI~T ~ WA Y ~D EASEM~T VACA EON P~
F~
ROANOKE MES
~O~G ~ VACA~ ~ I~ S~ ~ ~ ~8UC RI~T ~ WAY ~ ~ ANO ~ VA~ ~ ~ ~ l,~Jl SO. ~ PU~C
~ ~ ROR~, WB~NIA
C~D~LL WHITE ASSOCIATES
C~=' C.L
Dtm,,~m: C.L I~te
~0. No.: Ol-Ooxr8
AuS~t 3, 2001
Attachment #2
~oeno~e, VA~12
Mr: Frank B. Caldwell
Caldwell Whi~ Assoeistcs
PO Box 634~
Roanoke,, V'n'~i~a 24017
RE: ' VACTtON OF UTILITY EA3EMENT SECOND ST., S. W.
ROANOKE, VIRGINIA
Please contact me ~m' uny add~onaJ assistanee ym~ may t.~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE authorizing the vacation of an easement on property identified as
Official Tax Map Nos. 1011001, 1011002, 1011003, and 1011004 adjacent to Second Street,
S.W, upon certain terms and conditions; and dispensing with the second reading by title of
this ordinance.
WHEREAS, a public hearing was held on October 18, 2001, pursuant to {}{}15.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on this proposed vacation.
THEREFORE, BE IT RESOLVED AND ORDAINED by the Council of the City of
Roanoke as follows:
1. That the City Manger and City Clerk are authorized to execute and attest,
respectively, in a form approved by the City Attorney, the necessary documents to vacate
said easement upon the terms and conditions set forth in the letter to this Council dated
October 18, 2001.
2. Pursuant to {}12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
City Clerk.
H :'uM EASURES'~o- vac ca~mentfimes. 1
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to vacate a utility easement on property identified as Tax Map
Nos. 1011001, 1011002, 1011003 and 1011004, located on Second Street, S.W., in connection with
the Times-World Corporation expansion.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Octoberl 8, 2001, commencing at
7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Friday, Octoberl2, 2001.
GIVEN under my hand this 2nd day of October .,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on October 7,2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
N:\CADC~Notices\timesworldexpansion.wlxl
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01772140 Times-World Corp.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. /~_~
Sworn and subscribed before me this ........ day
of Octo~e~ 2001~~,~ ~__ , _Wio~ess my hand and official
sea~/~_~__~~_ , Notary Public
My commission expires ~- ~/ o ~7_~-
PUBLISHED ON: 10/07
TOTAL COST: 132.84
FILED ON: 10/10/01
RECEIVED
CITY CLERKS OFF~
~! OCT 12 P2:
to vacate a utility easemeflt on
~.ldmtifled as Tax ~
Nos. 1011001, 2021~2
1011003 and 1011004
.l~ed on ~nd ~
S.W., In ~ ~ ~
Times-Worl~ Corporation
15.2-~B) ~ ~,
~ ~ (19~), ~
a~, ~ is hem~
t~ ~dl ~, 4~
~, .~ c. T~ Mu~
B~ 2~ ~u~ A~,
.S. W., Roa~ke, Virginia
2~11. ~ ~n ~
c~ c~ ~r ~ c~ of
R~ ~ (~) ~-2~1.
. ~ (~) ~-2~1, ~
~my~2~
~ ~ ~, 2~1.
~ F. P~,
(17721~)
Authorized /~ -- ."~;_ /'~/'-" / /
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #24-51-227
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35620-101801 amending and reordaining §36.1,~206,
Permitted Uses, §36.1-227, Permitted Uses, and §36.1-249, Permitted Uses, of Chapter
36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to provide for
commercial printing establishments which print newspapers, publications and other
materials, as permitted uses in the C-2, General Commercial District, C-3, Central
Business District, and LM, Light Manufacturing District, of the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001, and will be in full force
and effect ten days following the date of adoption.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc: R. Matthew Kennell, President, Downtown Roanoke, Inc., 213 Market Street, S. E.,
Roanoke, Virginia 24011
Edwin C. Hall, Chair, Roanoke Regional Chamber of Commerce, 212 South
Jefferson Street, Roanoke, Virginia 24011-1702
N:\CKM_141',Agenda.01\October 18, 2001 correspondenc .wpd
Darlene L. Burcham
October 22, 2001
Page 2
pc:
The Honorable
Virginia
The Honorable
Virginia
The Honorable
Virginia
The
The
The
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
District Court
The Honorable
District Court
The Honorable
Court
Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
Philip Trompeter, Judge, Juvenile and Domestic Relations District
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Sheila N. Hartman, Assistant Deputy City Clerk, (for transmittal by electronic mail
to Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\CKMHl~,Agcnda.01\Oc~obcr 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35620-101801.
AN ORDINANCE amending and reordaining §36.1-206, Permitted Uses, §36.1-227,
Permitted Uses, and §36,1-249, Permitted Us. es, of Chapter 36.1, Zoning, of the Code of the
City of Roanoke (1979), as amended, to provide for commercial printing establishments
which print newspapers, publications and other materials, as permitted uses in the C-2,
General Commercial District, C-3, Central Business District, and the LM, Light
Manufacturing District, of the City of Roanoke, and dispensing with the second reading of
this ordinance.
WHEREAS, because the present zoning ordinance does not adequately address the
siting of commercial printing establishments in the City, as set forth in the City Manager's
letter dated September 17, 2001, to this Council on the subject, City Council by the adoption
of Resolution No. 33579-091701, found that the public necessity, convenience, general
welfare and good zoning practices require the amendment of §§36.1-206, Permitted uses,
36.1-227, Permitted uses, and 36.1-249, Permitted uses., to provide that commercial printing
establishments which print newspapers, publications and other materials shall be permitted
uses in the C-2, General Commercial District., C-3, Central Business District., and the LM,
Light Manufacturing District, of the City of Roanoke, and authorized the City Manager to
request such an amendment to the zoning ordinance;
H :LM EA SURE S'~o--amzoning uses. 1
WHEREAS, the City Manager has filed a request to amend the City's zoning
ordinance, permitting such a use in the C-2, General Commercial District, C-3, Central
Business District, and the EM, Light Manufacturing District, of the City of Roanoke;
WHEREAS, the Planning Commission has held a public hearing on the City
Manager' s request, and the Planning CommiSsion's recommendation on the request has been
communicated to the City Council; and
WHEREAS, because the present zoning ordinance does not adequately address the
siting of commercial printing establishments in the City, City Council finds that the public
necessity, convenience, general welfare and good zoning practices require the amendment
of {}{}36.1-206, Permitted uses, 36.1-227, Permitted uses, and 36.1-249, Permitted uses, to
provide that commercial printing establishments which print newspapers, publications and
other materials shall be permitted uses in the C-2, General Commercial District, C-3, Central
Business District, and the LM, Light Manufacturing District, of the City of Roanoke.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 36.1-206, Permitted uses, §36.1-227, Permitted uses, and §36.1-249,
Permitted uses, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as
amended, are hereby amended to provide that commercial printing establishments which
print newspapers, publications, and other materials shall be permitted uses in the C-2,
H:~MEASURES\o-amzoninguses. 1
General Commercial District, C-3, Central Business Disthct, and the LM, Light
Manufacturing District, of the City of Roanoke, and shall read and provide as follows:
§36.1-206. Permitted uses.
The following uses shall be permitted as principal uses in the
C-2 district:
(48) Commercial printing~ establishments which print
newspapers, publications, and other materials.
§36.1-227. Permitted uses.
The following uses shall be permitted as principal uses in the
C-3 district:
(40) Commercial printing establishments which print
newspapers, publications, and other materials.
§36.1-249. Permitted uses.
The following uses shall be permitted as principal uses in the
LM district:
(27) Commercial printing establishments which print
newspapers, publications, and other materials.
Pursuant to the provisions of§ 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:q~IEASURES\o-amzoninguses. 1
!HARTERED 1 ~882~E
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
October 18, 2001
The Honorable Ralph K. Smith, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: Proposed Zoning Amendment for Printing Establishments
Planning Commission Action:
The Planning Commission considered this matter at their afternoon session on October
18, 2001, and recommended approval of the proposed amendment by a vote of 6-0
(Messrs. Butler, Campbell, Manetta, Dowe, Rife and Chrisman voting in favor of the
motion and Mr. Hill absent).
Mr. David Bowers, Attorney representing Mr. Roger Roberts (owner of 121 Campbell
Avenue, S.W.), spoke in opposition to the proposed amendment advising that this
proposal would adversely affect his client as an adjacent property owner because it
would allow the expansion of the Roanoke Times. He requested that the existing
ordinance not be amended, as a new ordinance is proposed next year.
Mr. Stan Barnhill, Attorney for the Roanoke Times, spoke in favor of the amendment
advising that a change in law to permit printing establishments in the City was needed.
He responded to Mr. Bowers' comments regarding the expansion of the Roanoke
Times.
Mr. Roger Roberts addressed the Commission in opposition to the proposed
amendment. He agreed with the remarks of his attorney, Mr. Bowers, and advised that
he felt the Roanoke Times' operations were different from other printing establishments
that copied materials.
Ms. Wendy Zomparelli, publisher for the Roanoke Times, appeared before the
Commission and responded to comments regarding the expansion project.
Letters in support of the proposed amendment were received from Downtown Roanoke,
Inc. and the Roanoke Regional Chamber of Commerce (attached).
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Background:
Printing establishments are considered by the zoning administrator to be general
service establishments or manufacturing establishments, depending on the processes
and products involved. In the C-3, Central Business District, printing operations that
involve manufacturing are permitted by special exception.
An amendment to the zoning ordinance is needed to more appropriately provide for
printing establishments. These types of establishments are typically found in both
commercial and industrial districts and provide vital supporting services for many
businesses and industries.
On September 17, 2001, City Council adopted a resolution authorizing the filing of the
proposed amendment by the City Manager. The amendment is attached for your
review and consideration.
Considerations:
The proposed amendment would permit commercial printing establishments, which print
newspapers, publications and other materials, outright in the C-2, General Commercial
District, C-3, Central Business District, and LM, Light Manufacturing District.
Recommendation:
The Planning Commission recommended approval of the proposed amendment.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
CC;
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
October 10, 2001
Mr. D. Kent Chrisman & Members
of the Roanoke City Planning Commission
215 Church Avenue, SW
Room 162
Roanoke, VA 224011
ROANOKE
REGiONaL
CHAMBEr Of
COMMERCE
Dear Chairman Chrisman and members of the commission:
The Roanoke Regional Chamber of Commerce is in support of an amendment to the
zoning ordinance to create a "use by right" in the downtown commercial district to
accommodate a new printing facility on Salem Avenue between First and Second Streets
for the Roanoke Times. The request before the planning commission creates an
opportunity to amend the zoning ordinance to officially accommodate an operation that
essentially has operated here since 1914.
The new building will be consistent with the existing Roanoke Times printing facility in
the adjacent block of Salem Avenue. Moreover, the new facility will replace a surface
parking lot and bring the parcels to their highest and best use in a manner that is
compatible with the technology businesses in the new E-District.
The greatest job growth in any community comes from its existing businesses, such as
the Roanoke Times, which fuel the region's economy through jobs and taxes. The
Chamber supports reasonable accommodations for the growth of existing business to
support the local economy and help companies who have long demonstrated their
commitment to this region prosper.
Sincerely,
Edwin C. Hall
Chair
C:
Executive Committee
The Honorable Ralph Smith
Darlene Burcham
Evelyn S. Lander
Elizabeth Neu
RE' IVE. D
212 S. JEFFER$ON STREET
ROANOKE, VA 24011-1702
(540} 983-O700
FAX (540) 983-0723
bu$iness@roanokechamber, org
WWW.ROANOKECHAM BER.ORG
Downtown
Roanoke Inc.
213 Market Street · Roanoke, VA 24011 o 540-342°2028 · FAX 344-1452
www. downtownroanoke, org · e-mail: dri@downtownroanoke, org
EXECUTIVE COMMITTEE
DON J. HARRISON
First Union National Bank
Chair
M. HELEN BUTLER
Carillon Health Systems
Chair-Elect
MARYELLEN F. GOODLATI'E
Glenn Feldmann Darby & Goodlatte
Immediate Past-Chair
MICHAEL E. WARNER
N & W Properties
Secretary
STEPHEN W. LEMON
Martin Hopkins & Lemon, PC
Treasurer & Vice-Chair
MICHAEL T. DrrTRICH
Pepsi Bottling Company
Vice-Chair
G. LOGAN FORSYTH
Chas. Lunsford Sons & Associates
Vice-Chair
ROBERT H. FET'ZER
Building Specialists, Inc.
Vice-Chair
SABRENE' BLEVINS
Creative Ink Promotions
At-Large
VICTOR O. CARDWELL
Woods Rogers & Hazlegmve
At-Large
R. MA'rFHEW KENNELL
President
DIRECTORS
ROBERT K. BENGTSON
City of Roanoke
MICHAEL J. BRUNE'rTE
NewsChannel 10 (WSLS-TV)
CYNTHIA S. CASSELL
Twist & Tums
DR. DENNIS FISHER
Carillon Bio-Medical Institute
ELLIS L GUTSHALL
Valley Bank
TERRY HALL
American Electric Power
BONZ HART
Meridium, Inc.
JAMES N. HINSON
First Virginia Bank-Southwest
CAROLE J. HUGHES
La De Da, Inc.
F. GEOFFREY JENNINGS
Frank L Moose Jeweler
SUSAN W, JENNINGS
The Arts Council of the Blue Ridge
F. ALLAN POLLARD, II
Comed Beef & Company
KENNETH RA'rFENBURY
Fret Mill Music Company
MICHAEL R. RIELEY
Verizon
MANJrr S. TOOR
Sherertz Franklin Crawford Shaffner, Inc.
DENNIS TRAUBERT
First Citizens Bank
WILLIAM F. TRINKLE
Francis Realtors
GARY D. WALTON
Hotel Roanoke & Conference Center
MARK W. WOODS
Woods Farms
WILLIAM H. CARDER
Roanoke City Council Liaison
October 9, 2001
Mr. Kent Chrisman and Members of Roanoke City Planning
Commission
Noel C. Taylor Municipal Building
215 Church Avenue
Roanoke, VA 24011
Planning and
Code Enforcenlerlt
Dear Chairman Chrisman and Commission Members:
At a meeting this morning of the Board of Directors of Downtown
Roanoke, Inc., I was authorized to write to let you know we support the
proposed zoning ordinance amendment which will allow Newspaper
Printing facilities by right in areas of the city currently zoned as C- 3.
Over 85 years of experience of such operations existing peacefully with
other property uses in the downtown central business district proves to
our organization that this amendment to our current zoning ordinance is
both necessary and overdue.
In addition, we support the street closing requested by the Roanoke
Times, as it is necessary for the construction of their important new
facility.
Sincerely,
Matt Kennell
President
Cc: Don Harrison, Chair
Greater
Roanoke
Region
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Planning Commission of the City of Roanoke will hold a public heating on Thursday,
October 18, 2001, at 1:30 p.m., or as soon thereafter as the matter may be heard, on the Second
Floor, Roanoke Higher Education Center, at 108 North Jefferson Street, to consider amendment of
§36.1-206, Permitted Uses, §36.1-227, Permitted Uses, and §36.1-249, Permitted uses, of Chapter
36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, in order to provide for
commercial printing establishments including newspapers, publications and other printed materials
as permitted uses in the C-2, General Commercial District, C-3, Central Business District, and the
LM, Light Manufacturing District, of the City of Roanoke.
The Council of the City of Roanoke will hold a public heating on Thursday, October 18,
2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., to consider amendment of § 36.1-
206, Permitted Uses, §36.1-227, Permitted Uses., and §36.1-249, Permitted uses, of Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, in order to provide for commercial
printing establishments including newspapers, publications and other printed materials as permitted
uses in the C-2, General Commercial District, C-3, Central Business District, and the LM, Light
Manufacturing District, of the City of Roanoke.
Copies of the proposed amendment to be considered by the Planning Commission and City
Council are available for review in the Office of the City Clerk, Room 456, located in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Any questions
about the proposed amendment should be directed to the Department of Planning Building and
Development (540) 853-1730.
If you are a person with a disability who needs accommodations for the Planning
Commission heating, please contact the Department of Planning Building and Development (853-
1730) by Monday, October 15, 2001.
If you are a person with a disability who needs accommodations for the City Council hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Friday, October 12, 2001.
Citizens of the City shall be given an opportunity to appear and be heard by the Planning
Commission and City Council on the subject of the proposed amendment.
GIVEN under our hands this 26th day of September
,2001.
Martha P. Franklin, Secretary, Planning Commission
Mary F. Parker, City Clerk
H:~AMI SC~n-amendpe~nitt ed uses. 101801
Note to Publisher:
Please publish twice in The Roanoke Times on Friday, September 28, 2001, and Friday, October 5,
2001.
Send Publisher's Affidavit and Bill to the following individuals:
Mary F. Parker, City Clerk
Room 456
Noel C. Taylor Municipal Building
215 Church Avenue, S.W.'
Roanoke, Virginia 24011
Martha P. Franklin, Secretary, Planning Commission
Room 166
Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
H:~MISC~-ame~d~t~l u~. 101801
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
~__ ~ The Roanoke Times
........ m.--- ~ .................................... + .........
ROA CLERK'S
215
ATT: ~RY ~RKER, CL
~O~NO~ v~4o~
REFERENCE: 80023382
01765194
Permitted Uses
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this __. day
of OctQ~p~ ~00~ ~tness my hand and official
se~--~~_~._~~~.''''~'' , Notary Public
/ /
My commission expires F-'.~/-
PUBLISHED ON: 09/28 10/05
TOTAL COST: 449.74
FILED ON: 10/10/01
..................................................
, Billing Service
NOTICE ~ PUBU¢ HEARING
TO WHOM ff MAY CONCERN:
The Planning Commission ~f
the City of ~oanoke will hold a
public hearing on Thursday,
October 18, 2001, at 1:30
p.m., or as soon thereafter as
the matter may. be heard, on
the Second Roor, Roanoke
Hi~er Education Center, at
108 North Jefferson Street,. to
consider amendment of §36.1-
206, PERMITFED USES, §36.1-
227, PERMITTED USES, and
§36.1-249, PERMIT[ED USES,
of Chapter 36.1, ZONING, of
the Code of the City of
Roanoke (1979), t~s amended,
in order to provlda for commer-
cial printing eatabllshmants
Including newspapem, publica-
tions and other printed materi-
als as permitted uses in the
C-2, General Commemlal Dis-
trict, C-3, Central Business Dis-
trict, and the LM, I:i~t Monu-
facturing District, of the C~y of
Roanoke.
The Council of the City of
Roanoke wilt hold a public
hearing on Thursday, October
18, 2001~ at 7:00 p.m., or as
' soon thereatter as the matter
may be heard, in the Council
Chamber In the Noel C. Taylor
Municipal Building, 215 Chumh
Avenue, S. W., to consider
amendment of §36.1-206,
PERMITTED USES, §36.1-227,
PERMITIED USES, and. §36.1-
249, PERMI1TED USES, of
Chapter 36.1, ZONING, of the
Code of the City of Roanoke
(1979), as amended, in order
to provide for commercipl, print-
ing establishments including
newspapem, publications and
other printed materials as per-
mitred uses in the C-2, General
Commercial IDist~ct, C-3, Con-
tml Business District, and the
LM, Ught Manufasturlng Dis.
Mc-t, of the City of Roanoke.
Cof~as of the proposed amend-
merit to be considered, by the
Planning Commission and City
Council are available for re~ew
In the Offioa of the City Cle~,
Room 456, located in the Noel
C. Taylor Municipal Building,
215 Chumh Avenue, S. W.,
Roanoke, VIl~lnia 24011. Any
questions about the proposed
amendment shoulri be directed
to the Department of Plennlng
Building and Development
(540) 853-1730.
If you are a person with a dis-
ability who needs accommoda-
tions for the Planning Commis-
sion beadng, please contact
the Def~art[nent of Planning
Building and Development
(853-1730)' by Monday, Octo-
ber 15, 2001. ~
If you nra a person wfth · dis-
ebllify who needs accomrnoda.
tlons for the City Council hear-
lng, pleaea contact the City
Clerk's Office (853-2641),
before 12:00 noon or~ Friday,
O~ober 12, 2001.
Cltizon$ of the City shall be
given an opportunity to appear
and be heard by the Planning
Commission end City Council
onthe subject of the proposed
amendment. -
GIVEN under our handa this
28th day of September, 2001.
Mertha P. Franklin, Se~ratmy
Planning Commission
Mnpj F. Parker, City Clerk
(1765194)
ve
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Octol~er 22, 2001
File #24-51
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35621-101801 amending and reordaining §36.1-723,
Penalty for violations, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979),
as amended, revising the penalties for violations of the zoning ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Thursday, October 18, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc: The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge,
Virginia
The Honorable Clifford R. Weckstein, Judge,
Virginia
N:\CKMHlXA$cnda.0l'~Octotx.w 18, 200l correspondcnc .wpd
Twenty-Third Judicial Circuit of
Twenty-Third Judicial Circuit of
Darlene L. Burcham
October 22, 2001
Page 2
pc:
The
The
The
The
The
The
The
Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable
Honorable
Honorable
Honorable
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable
District Court
The Honorable
District Court
The Honorable
Court
The Honorable
Court
John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
Philip Trompeter, Judge, Juvenile and Domestic Relations District
Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
The Honorable Donald S. Caldwell, Commonwealth's Attorney
D. Kent Chrisman, Chair, City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Sheila N. Hartman, Assistant Deputy City Clerk, (for transmittal by electronic mail
to Municipal Code Corporation)
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
William M. Hackworth, City ^ttorney
Steven J. Talevi, Assistant City Attorney
^. L. Gaskins, Chief of Police
Martha P. Franklin, Secretary, City Planning Commission
N:\CKMHlXAgenda.01\October 18, 2001 correspondenc .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 18th day of October, 2001.
No. 35621-101801.
AN ORDINANCE amending and reordaining §36.1-723, Penal _ty for violations, of
Chapter 36.1, Zoning, of the Code of the city of Roanoke (1979), as amended, revising the
penalties for violations of the zoning ordinance, and dispensing with the second reading of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-723, PenalW for violations, of Chapter 36.1, Zoning, of the Code
of the City of Roanoke (1979), as amended, is amended and reordained to read and provide
as follows:
§36.1-723. Penalties for violations.
The owner or general agent of the building or premises where a
violation of any provisions of this chapter has been committed or shall exist,
or the lessee or tenant of an entire building or entire premises where such
violation has been committed or shall exist, or the general agent, architect,
builder, contractor or any other person who commits, takes part or assists in
any such violation or who maintains any building or premises in which any
such violation shall exist, shall be guilty of a misdemeanor punishable by a
fine of not less than ten dollars ($10.00) nor more than one thousand dollars
($ l O00.O0). If the violation is uncorrected at the time of the conviction, the
court shall order the violator to abate or remedy the violation in compliance
with the zoning ordinance, within a time period established by the court.
Failure to remove or abate a zoning violation within the specified time period
shall constitute a separate misdemeanor offense punishable by a fine of not
H:'q~m~.$ URES~o-.am~oningcivilp~v,l~]. 1
less than ten dollars ($10.00) nor more than one thousand dollars ($1,000.00),
and any such failure during any succeeding ten-day period shall constitute a
separate misdemeanor offense for each ten-day period punishable by a fine of
not less than one hundred dollars ($100.00) nor more than one thousand five
hundred dollars ($1,500.00).
2. Pursuant to the provisions of § 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
2
RECEIVED
CITY CLERKS OFFICE
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
· 01 OCT 12 AIO :1 1
October 18, 2001
The Honorable Ralph K. Smith, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Amendment to Section 36.1-723, Penalty for violations of Chapter
36.1, Zoning, of the Code of the City of Roanoke (1979), as
amended, providing for increased criminal penalties for the
enforcement of zoning provisions and deleting civil penalties from
the enforcement provisions of the zoning ordinance.
Planning Commission Action:
The Planning Commission considered the proposed amendment on September
20, 2001, and voted 5-0 (Messrs. Butler, Campbell, Manetta, Dowe and Chrisman
voting in favor; Messrs. Hill and Rife absent).
Background:
The attached proposed amendment to the Zoning ordinance is recommended to
provide the City of Roanoke with the authority granted to localities by the state
legislature by a recent amendment of the Virginia Code. Planning Commission
authorized the filing of the amendment on August 16, 2001.
The proposed amendment provides for higher criminal penalties for violations of
the zoning ordinance. The current code provides for a fine ranging from a minimum of
$10.00 to $1,000.00 for an offense. If the violation is uncorrected at the time of
conviction, the new code provision provides that such failure is a separate offense,
punishable by a fine of not less than $10.00 and not more than $1,000.00. In addition,
the new code provision would provide that failure during any ten day period after a
court order to correct a violation shall constitute a separate offense for each ten day
period, and each such offense shall be punishable by a fine of not less than $100.00
and not more than $1,500.00.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
It should be noted that the proposed amendment deletes an existing provision in
the zoning ordinance that provides for civil penalties for violations ranging from $50.00
to $250.00. Currently, this section of the code is not applicable to our enforcement
operations (we pursue criminal penalties for violations). However, additional revisions
to the code and enforcement operations are presently under consideration to address
civil penalties for zoning violations.
Recommendation:
Planning Commission recommends that City Council adopt the proposed
amendment to Section 36.1-723 of the zoning ordinance providing for increased
criminal penalties for the enforcement of zoning provisions and deleting civil penalties
from the enforcement provisions of the zoning ordinance.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
attachment
c: Dadene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steve Talevi, Assistant City Attorney
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a public hearing on Thursday, October
18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider
amendment of §36.1-723, Penalties for violation., the Code of the City of Roanoke (1979),
as amended, relating to criminal penalties for violation of the City's Zoning Ordinance.
Citizens of the City shall be given an opportunity to appear and be heard by Council
on the subject of the proposed amendment.
Copies of the proposed amendment to be considered by City Council are available for
review in the Office of the City Clerk, Room 456, located in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Any questions about
proposed amendment should be directed to the Department of Planning, Building and
Development (540) 853-1730.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Friday, October 12,
2001.
GIVEN under my hand this 26th day of September, 2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish twice in The Roanoke Times on Friday, September 28, 2001 and October 5,
2001.
Send Publisher's Affidavit and Bill to the following individual:
Mary F. Parker, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
l:Xn-amendzoncrimp6m. 1
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN: ~ ~ .L:~
Comm '"~' '0\ '
The Roanoke City Planning o~on will hold a public hearing on Thursday,
September 20, 2001, 1:30 p.m. or as soon as the matter may be heard, in the City
Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S.W., to consider the following:
An ordinance amending Section 36.1-723, Penalty for violations, Subsection (a)
Criminal penalties, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979),
as amended, providing for the enforcement of zoning provisions.
A copy of said applications are available for review in the Department of
Planning Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on
the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning Building and Development at 853-2344 before
12:00 noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, September 4 and 11, 2001
Please Bill and send affidavit of publication to:
Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01765074 Penalties for violat
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. ~
Sworn and s~bscribed bgfore me this /~ day
of Octob~r/20O~i~n~ss my hand and official
s eal~_~__~~_ , Notary Public
My commission expires ..... ~ -37- c~
PUBLISHED ON: 09/28 10/05
· ~l~;~00_ 1, ~t 7.'00 p.m., ~ ss
lTiESment of ~36.1-723,
0rdlnanse.
· ~ct of the proposed
am~.
in U~ Ollice of the City Clerk,
C:~r~ mu.~m Su,dln~
215 Church A,,~rme, S. W.,
.:~flT~l~ons about proposed
"~'~lT~Tng and DeVeloPment
1~) 8S3-17SO.
ff~ama~w(thu .d?
'~1iM2541), before ~2:00
2001.
, ~1~ under my hand this 26th
d~ ~ S~ptember, 2001.
'r,a ~hMary F. Parker, City Clerk
~X~074)
Authorized O ~n
Signature: , Billing Services Representative
TOTAL COST: 222.88
'iL .D ON: 10/10/01
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
October 22, 2001
File #24-51-110-249
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 18, 2001, a public hearing was held with regard to amending Section 36.1-640,
Appointment, membership, Division 2, Architectural Review Board, Article VII,
Administration, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended,
to eliminate certain qualifications for membership on the Architectural Review Board.
The matter was tabled pending further study, report and recommendation to Council.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
D. Kent Chrisman, Chair, City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
Robert B. Manetta, Chair, Architectural Review Board, 2831 Stephenson Avenue,
$. W., Roanoke, Virginia 24014
J. Neil Holthouser, Secretary, Architectural Review Board
Steven J. Talevi, Assistant City Attorney
N:\CKMHBA. gcnda.01\October 18, 2001 correspondcnc .wpd
~CHARTERED 18L~
Roanoke City Department of Planning
Building and Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-1730 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
The Honorable Ralph K. Smith, Mayor
and Members of City Council
Roanoke, Virginia
October 18, 2001
Dear Mayor Smith and Members of Council:
Subject:
Amendment to Section 36.1-640 of the Code of the City of
Roanoke, (1979), as amended, regarding the appointment and
membership of the Architectural Review Board (ARB)
Planning Commission Action:
The Planning Commission considered this matter at their afternoon session on October
18, 2001, and a motion to approve the proposed amendment failed by a vote of 0-5
(Messrs. Butler, Campbell, Manetta, and Chrisman voting in opposition to the motion
and Messrs. Hill and Dowe absent).
During the discussion of the proposed amendment, Mr. Chrisman and Mr. Manetta
expressed concerns with respect to removing the requirement for at least two architects
on the Board. They felt that the Board needed architects to maintain validity and to
serve the needs of the City's historic districts. Other Commission members expressed
similar concerns. Mr. Manetta, as Chairman of the ARB, provided a written statement to
the Commission that summarized his concerns (attached). Commission members
requested additional information regarding the reason for the proposed amendment.
Mr. Robert Richert, 415 Allison Avenue, addressed the Commission as a citizen and as
a member of the current Architectural Review Board. He advised that all members of
the ARB should have an interest in history and preservation. He advised that to have
an ARB without architects is not desirable. In addition, to have an ARB with all
architects is not desirable. He was in favor of some architects on the ARB and felt that
the existing language requiring two architects was appropriate.
Background:
A committee appointed by City Council in January, 2001, reviewed and made
recommendations regarding restructuring various City authorities, boards, commissions
and committees. Many of Council's recommendations set forth in the Committee report
dated April 2, 2001, have been implemented. One recommendation the committee
made was to amend Section 36.1-640 of the Zoning Ordinance to delete certain
requirements for members on the Architectural Review Board.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
On September 17, 2001, City Council adopted a resolution authorizing the filing of an
amendment to the code by the City Manager. The proposed amendment that is to be
considered by the Planning Commission is attached for your review.
Considerations:
At present, members of the Architectural Review Board are required to meet certain
eligibility requirements set forth in the Zoning ordinance. Currently, Section 36.1-640
provides for the following requirements for members:
"All members shall have an interest, competence or knowledge in historic
preservation. At least one (1) of the members appointed shall be selected from
the membership of the city planning commission, at least two (2) members shall
be registered architects, and at least one (1) member shall be a person who has
a demonstrated knowledge of and interest in the history of the city."
The proposed amendment would eliminate all of these requirements for board
membership.
City Council is currently interviewing candidates for two positions on the Architectural
Review Board.
Recommendation:
Planning Commission's motion to recommend approval of the proposed amendment
failed by a vote of 0-5.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
CC;
Darlene L. Burchman, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Memo
To:
Chairman: Kent Christman and members of the Roanoke City Planning
Commission
From: Robert B. Manetta, Chairman, Architectural Review Board
Date: 10/18/01
Re:
Proposed Ordinance to Amend Appointment, membership, of Division 2,
Architectural Review Board, to eliminate ccrtaL~ qualificatio~ for members of thc
Architectural Review Board,
I am writing to request that the Commission consider an alternative to the proposed
Ordinance that would amend the requirements for membership on the Architectural
Review Board (ARB). The Ordinance as proposed by the City Manager would
remove four requirements for membership
First, it would remove the requirement that there be one member of this Planning
Commission serving on the ARB. As most of you are aware, I currently ,serve in that
dual capacity. However, I would support this change. It is my understanding that the
ARB was in part a creation of the Planning Commission. This is not surprising since
in many states Planning Commissions exercise many of the same powers that the
ARB currently enjoy. However, during the years that I have served in this capacity, I
have seen almost no advantage in having a dual membership. The business of one
body has rarely been of interest to the other. I would not think that this situation is
likely to change.
Secondly, the City Manager's Ordinance would remove any requirement that at least
one member demonstrate a knowledge and interest in the history of the city.
Although, I do think it very important that most members have such an appreciation, I
would think it highly unlikely that Council could or would ever populate the ARB with
seven members with no knowledge of the history of Roanoke. Therefore, although I
see no real reason why council would not want to continue such a requirement, I see
little possibility that its removal would keep the ARB from fulfilling its role of protecting
the neighborhoods it serves.
Thirdly, the City Manager's Ordinance would remove a requirement that "all
members have an interest, competence or knowledge in historic preservation". All
city employees whom have staffed the ARB over the years have been able to
provide the Board with advice in matters concerning historic preservation. In
addition, a representative of the regional office of the Virginia Department of Histodc
· Page I
Resources frequently attends ARB meetings and has provided critical advice over
the years. I have found having such a person on the board very helpful. I would
recommend that there be a requirement that someone with a professional
background in historic preservation or restoration be on the ARB. However, if
Council chooses to totally remove the requirement professional advice on historic
preservation can be obtained.
Finally, the City Manager's Ordinance would remove the requirement that two
members of the ARB be Architects. I have done an Intemet search on membership
requirement of ARBs across the country. Of the ones that I contacted, almost all-
local governments with such Boards required that at least one member be an
Architect, most required two and a few required that all be architects. Further, I got
additional feed back from one administrator in Califomia. He gave me some very
good advice and I think it is key. Most Architects will not respect a Board that
does not contain Architects. Architects are highly trained professionals, unlike
planning commissioners; ARB members can not be trained as Architects by
attending a couple of two-day training programs. If an Architect is representing the
owner of property, only another Architect has the professional authority to recognize
and discuss the flaws in a professionally designed project. Unless the city intends to
hire an Architect to advise the Board at each meeting, the ARB will have a very
difficult time evaluating and deciding on the appropriateness of professionally
developed plans. Think of what it will be like if the plans for the new Imax have to be
reviewed by seven non-architects. By having Architects on the ARB, the city avoids
such accusations that the board is acting based on nothing but personal taste. Many
times, the Architects spot serious flaws to proposed changes to buildings. More
importantly there are many times the Board may be moving in the direction of
denying a proposal that has merit but falls far short of the Guidelines. It is usually
one of the Architect on the Board that makes suggestions that cure the problem and
results in the approval of the Certificate of Appropriateness. This is a major reason
why our approval rate is so high.
As to the number of Architects, I feel that the minimum should stay at two. The
individual Architects on our board represent some of the best firms in the region and
some of the best talent those firms have to offer. Many times a particular members
firm has a business interest in a project, which means that he or she can not
participate due to a conflict of interest. If we only had one Architect, that would mean
that we would again be reviewing a project designed by a major firm with out the
benefit of a Professional. Therefore, I think that the appointment of two Architects is
absolutley necessary.
Although, the original proposed amendment has not been presented to the ARB for
its review or comments, my discussion with various Board members reveals that, at
least, a majority would agree with my position. Therefore, I request that the Planning
Commission accept my alternative Ordinance and recommend to the City Council
that it retain the requirement that at least two members of the Board be registered
Architects.
· Page 2
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Planning Commission of the City of Roanoke will hold a public hearing on
Thursday, October 18, 2001, at 1:30 p.m., or as soon thereafter as the matter may be heard,
on the Second,Floor, Roanoke Higher Education Center, at 108 North Jefferson Street, to
consider amendment of §36.1-640, Architectural Review Board, of the Code of the City of
Roanoke (1979), as amended, by eliminating certain qualifications for membership on the
Architectural Review Board; and
The Council of the City of Roanoke will hold a public hearing on Thursday, October
18, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., to consider
amendment of §36.1-640, Architectural Review Board, of the Code of the City of Roanoke
(1979), as amended, by eliminating certain qualifications for membership on the
Architectural Review Board.
Copies of the proposed amendment to be considered by the Planning Commission and
City Council are available for review in the Office of the City Clerk, Room 456, located in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia
24011. Any questions about the proposed amendment should be directed to the Department
of Planning Building and Development (540) 853-1730.
If you are a person with a disability who needs accommodations for the Planning
Commission heating, please contact the Department of Planning Building and Development
(853-1730) by Monday, October 15, 2001.
If you are a person with a disability who needs accommodations for the City Council
hearing, please contact the City Clerk's Office (853-2541), before 12:00 noon on Friday,
October 12, 2001.
Citizens of the City shall be given an opportunity to appear and be heard by the
Planning Commission and City Council on the subject of the proposed amendment.
GIVEN under our hands this 26th day of September
,2001.
Martha P. Franklin, Secretary, Planning Commission
Mary F. Parker, City Clerk
H:ki. MI SOa -amendarbpccc. 101801
Note to Publisher:
Please publish twice in The Roanoke Times on Friday, September 28, 2001, and Friday,
October 5, 2001.
Send Publisher's Affidavit and Bill to the following individuals:
Mary F. Parker, City Clerk Martha P. Franklin, Secretary, Planning Commission
Room 456 Room 166
Noel C. Taylor Municipal Building Noel C. Taylor Municipal Building
215 Church Avenue, S.W. 215 Church Avenue, S. W.
Roanoke, Virginia 24011 Roanoke, Virginia 24011
H:L~dlS C-'~n- amen darbpcec. 101801
c~ .~ The Roanoke Times
· u. (~4 Roanoke, Virginia ~U#~
~o ~ Affidavit of Publication ~
TO ~0~ U ~Y C~C~N:
~ ~ ~e ~,nni~ ~mm~. ~
~ ~ The Roanoke Times ~~,~a
~lc h~ on ~u~y,
...... ~-- ~ ..................................... + .......... ~r ~, ~1, ~ 1:30
~ ~ p.m., or ~ ~ ~r as
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01765578 Arch. Review Bd
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this ___/~ day
of Octo~r~2D01./PWitn~ss my hand and official
seal~~_~__~ , Notary Public
My commission expires ~-~__~~ ......
PUBLISHED ON: 09/28 10/05
TOTAL COST: 374.12
FILED ON: 10/10/01
the matter may be heard, on
the Second Floor, Roanoke
Hi~er Education Center, at
108 North Jefferaun S~ to
conskldr amendment of ~36.1-
640, ARCHITECTURAL REVIEW
of Roenobo (1979), as amend-
ed, by eliminating c~toin quali-
flcaUons for membership mt
and
Tim Council of the City of
Roanoke will bold ,, public
hoadng on Thumday, October
18, 2001, at 7:00 p.m.,.or as
soon thereafter as Ute matter
may bo heard, in the Cooiicll
Chamber In Ute Noel C. Tayior
Municipal Building, 215 Church
Avenue, S. W., to consider
amendment of §36.1-640,
ARCHITECTURAL REVIEW
of Roanoke (1979), as emend-
ed, by ellminatlr~ certaIn quMI-
floations fo~ memberahlp on
the Architectural Review Board.
Copies of the propom~ amend-
mant to be considered by ttm
Plenning Commi~lon and City
Council ore available for review
m 456, located In the Noel
C.. Taylor Municipal Building,
215 Church Avenue, S.W.,
Roanoke, VIrginld 24011. Any
questions about the proposed
amendment should be directed
· to .t~e Department of Planning
Building and Development
(54O) 8S3-1730.
If you are a parso~ with a dls-
tioas for the I~anning Commis.
sion hearing, pldaea contact
the Dopartment of ~lannlng
Building and Development
(853-1730) by Monday, Octo-
ber 15, 2001.
Authorized /~ ~~
Signature:~~ ._
If you are · person with a dis-
ability who needs acoammoda.
tions for the City Council hear-
ing, please contact the City
Clerk's Office (853-2541),
before /2:00 noon on Friday, ,
CIUZeoa of the Cit~ shall be
given an opportunity to appear
and bo heard by the Planning
Comml~dun and Ci~. Councl/
amendment.
GIVEN under our tumds this
.26th day of September, 2001. ·
Martha P. Franklin, ~ecratafy,
Pl8nnln~ Comml~on
Mar~ F. Pa~r, C~y C~°rk
(17655?8) I
.............................
Billing Services Representative
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
October 18, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Hams
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I am attaching copy of my October 8 memorandum relative to the proposed renaming of
Elmwood Park to honor Dr. Martin Luther King, Jr. When this item is addressed on our
October 18 agenda, I would like to request that I be allotted approximately 10 minutes,
prior to public comments, to formally speak to a proposed compromise proposal.
With best regards, I am
Sincerely,
C. Nelson Harris
Council Member
CNH:MFP:sm
Attachment
H:~.ou~cil. Ol~klall~.~e~amin~ ~ park.w~xl
p.1
MEMO
To.' Mayor and Members of Roanoke City Council
From: Nelson Harris -
Re: MLK Memorial
Date: October 8, 2001
RECEIVED
CITY CLERKS OFFICE
10CT-9 P2:42
As you are aware, a public hearing has been scheduled for our upcoming October 18th
meeting relative to the proposed renaming of Elmwood Park to honor Dr. Martin Luther
King, Jr. There has been much public discussion and disagreement over this proposal. In
an effort to bridge opposing opinions and develop a plan that has the potential of
receiving broad public support, I wish to propose for your consideration the following
concept.
In the "Outlook Roanoke" plan regarding downtown, there is the recommendation that
Bullitt Avenue be extended to intersect with Williamson Road. Presently, Bullitt Avenue
dead ends just past the library. Should Bullitt continue through to Williamson Road,
there would be a natural division of Elmwood Park. Herein lies my compromise. On the
south side of Bullitt would remain the library, ampitheatre, and majority of park land.
This south side could retain the Elmwood Park name. On the north side of Bullitt would
be a rectangular park area containing the lilly ponds and plaza area. I propose that this
area be named to honor Dr. King.
To determine if this concept would be acceptable to some who have expressed an interest
in this issue, I spoke with Vice-mayor Bill Carder last week. Mr. Carder served as
Council's liaison to the Dr. King Memorial Committee. He was very favorable and
agreed to meet with the leaders of the King Committee along with Pemella Chubb-
Wilson of the SCLC and Brenda Hale of the NAACP. All were very positive toward this
compromise. Additionally, I have spoken with others ha the community who wished to
preserve the Elmwood name, and they too were very favorable to the compromise.
truly believe this concept is a "win-win."
This compromise serves the interests of all who have entered the public discussion of the
issue. The concept meets the criteria of the King Memorial Committee in that it honors
Dr. King with a centrally-located memorial in a prominent public space, and it allows the
historic name of Elmwood to be retained for the parcel of'land long identified as being
Elmwood Park.
I would appreciate your comments and thoughtful consideration of this idea. My
intention is to float this concept publicly prior to our public hearing in an effort to diffuse
Oc~ OB 01
community disagreement and gain consensus. Please know that I have been working in
tandem with Mr. Carder and would invite you to be in contact with him as well. As this
ha~ unfolded, I have also been in contact with our city manager. Again, I thank you for
your consideration of this concept and would welcome your support.
Sincerely,
Nelson Harris
Cc: Darlene Burcham
540-853--60i5
i
We the undersigned citizens and residents of the Roanoke Valley,
strongly oppose the renaming of Eimwood Park located on the corners of
Jefferson, Elm and Williamson. To rename an existing historic landmark
that dates back to 1911 would not only dishonor our early settlers who once
lived on this land, but equally be an injustice to Dr. King. "Agenda
pushing" is not in the best interest to ali parties involved in this matter, and
is greatly advised against. We strongly urge City Council to take note of
these signatures.
~. . r' i'o o 'z ,el,~ ~:/: ,~ n~ e.,~ ~. l ~ 5.._
We the undersigned citizens and residents of the Roanoke Valley,
strongly oppose the renaming of Elmwood Park located on the corners of
Jefferson, Elm and Williamson. To rename an existing historic landmark
that dates back to 1911 would not only dishonor our early settlers who once
lived on this land, but equally be an injustice to Dr. King. "Agenda
pushing" is not in the best interest to all parties involved in this matter, and
is greatly advised against. We strongly urge City Council to take note of
these signatures.
:/'-/
iooO
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254!
Fax: (540) 853-1145
October 18, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda E Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
I am attaching copy of my October 8 memorandum relative to the proposed renaming of
Elmwood Park to honor Dr. Martin Luther King, Jr. When this item is addressed on our
October 18 agenda, I would like to request that I be allotted approximately 10 minutes,
prior to public comments, to formally speak to a proposed compromise proposal.
With best regards, lam
Sincerely,
C. Nelson Harris
Council Member
CNH:MFP:sm
Attachment
H:\Coundl. Ol\Harris\Renaming Elmwood Park.wpd
Oct 08 O1 OB:30p Reverend C. Nelson ~arris 540-B53-6015 p.1
MEMO
To: Mayor and Members of Roanoke City Council
From: Nelson Harris
Re: MLK Memorial
Date: October 8, :200I
RECEIVED
CITY CLERKS OFFICE
.'0! 001'-9 P2:42
As you are aware, a public hearing has been scheduled for our upcoming October 18th
meeting relative to the proposed renaming of Elmwood Park to honor Dr. Martin Luther
King, Jr. There has been much public discussion and disagreement over this proposal. In
an effort to bridge opposing opinions and develop a plan that has the potential of
receiving broad public support, I wish to propose for your consideration the following
concept.
In the "Outlook Roanoke" plan regarding downtown, there is the recommendation that
Bullitt Avenue be extended to intersect with Williamson Road. Presently, Bullitt Avenue
dead ends just past the library. Should Bullitt continue through to Williamson Road,
there would be a natural division of Elmwood Park. Herein lies my compromise. On the
south side of Bullitt would remain the library, ampitheatre, and majority of park land.
This south side could retain the Elmwood Park name. On the north side of Bullitt would
be a rectangular park area containing the lilly ponds and plaza area. I propose that this
area be named to honor Dr. King.
To determine if this concept would be acceptable to some who have expressed an interest
in this issue, I spoke w/th Vice-mayor Bill Carder last week. Mr. Carder served as
Council's liaison to the Dr. King Memorial Committee. He was very favorable and
agreed to meet with the leaders of the King Committee along with Pcrnella Chubb-
Wilson of the SCLC and Brenda Hale of the NAACP. All were very positive toward this
compromise. Additionally, I have spoken with others in the community who w/shed to
preserve the Elmwood name, and they too were very favorable to the compromise. !
truly believe this concept is a "win-wm."
This compromise serves the interests of all who have entered the public discussion of the
issue. The concept meets the criteria of the King Memorial Committee in that it honors
Dr. King with a centrally-located memorial in a prominent public space, and it allows the
historic name of Elmwood to be retained for the parcel of land long identified as being
Elmwood Park.
I would appreciate your comments and thoughtful consideration of this idea. My
intention is to float this concept publicly prior to our public hearing in an effort to diffuse
Oct 5~0-853-6015
OB O1 OB:31p Reverend C. Melson Harris
community disagreement and gain consensus. Please know that I have been working in
tandem with Mr. Carder and would invite you to be in contact with him as well. As this
has unfolded, I have also been in contact with our city manager. Again, I thank you for
your consideration of this concept and would welcome your support.
Sincerely,
Nelson Harris
Cc: Darlene Burcham
Oct 08 O1 08:31p
Reverend C. Melson Harris
540-B53-BO15
p.3
Downtown
Roanoke Inc.
21:3,~4ial:ke~'l:~.[.~e~noke .,VrA 24011. 540-342.2028. FAX 344-1452
['~v~.o~a~k~.~. e-mail: dri@downtownroanoke, erg
EXECUTIVE COMMITTEE
DON J. HARRISON
First Union National Bank
Chair
M. HELEN BUTLER
Cadlion Health Systems
Chair-Elect
MARYELLEN R GOODLATTE
Glenn Feldmann Darby & Goodlatte
Immediate Past-Chair
MICHAEL E. WARNER
N & W Properties
Secretary
STEPHEN W. LEMON
Martin Hopkins & Lemon. PC
Treasurer & Vice-Chair
MICHAEL T. DI'ITRICH
Pepsi Bottling Company
Vice-Chair
G. LOGAN FORSYTH
Chas. Lunsford Sees & Associates
Vice-Chair
ROBERT H. FETZER
Building Specialists, Inc.
Vice-Chair
SABRENE'BLEVINS
Creative Ink Promotions
At-Large
VICTOR O. CARDWELL
Woods Re, ers & Hazlegrove
At-Large
R. MATFHEW KENNELL
President
DIRECTORS
ROBERT K. BENGTSON
City of Roanoke
MICHAEL J. BRUNEI-I'E
NewsChannel 10 (WSLS-TV)
CYNTHIA S. CASSELL
Twist & Turns
DR. DENNIS FISHER
Cadlion Bio-Medical Institute
ELLIS L. GUTSHALL
Valley Bank
TERRY HALL
American Electric Power
BONZ HART
Meridium, Inc.
JAMES N. HINSON
First Virginia Bank-Southwest
CAROLE J. HUGHES
La De Da, Inc.
F. GEOFFREY JENNINGS
Frank L. Moose Jeweler
SUSAN W. JENNINGS
The Arts Council of the Blue Ridge
F. ALLAN POLLARD, II
Corned Beef & Company
KENNETH RATrENBURY
Fret Mill Music Company
MICHAEL R. RIELEY
Verizon
MANJIT S. TOOR
Sherertz Franklin Crawford Shaffner, Inc.
DENNIS TRAUBERT
First Citizens Bank
WILLIAM F. TRINKLE
Francis Realtors
GARY D. WALTON
Hotel Roanoke & Conference Center
MARK W. WOODS
Woods Farms
WILLIAM H. CARDER
Roanoke City Council Liaison
October 9, 2001
'01 OCT 10 P3:28
The Honorable Mayor Smith and Members of Roanoke City Council
Noel C. Taylor Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mayor Smith and Members of Council:
At our meeting this morning of the Board of Directors of Downtown
Roanoke, Inc., I was authorized to write you on behalf of our
organization to let you know we support the proposed zoning ordinance
amendment which will allow Newspaper Printing facilities by right in
areas of the city currently zoned as C- 3. Over 85 years of experience of
such operations existing peacefully with other property uses in the
downtown central business district proves to our organization that this
amendment to our current zoning ordinance is both necessary and
overdue.
In addition, we support the street closing requested by the Roanoke
Times, as it is necessary for the construction of their important new
facility.
Sincerely,
Matt Kennell
President
Cc: Don Harrison, Chair
Greater
Roanoke
Region
OF VIRGINIA
SEP-27-2001 18:27 ROANOKE TIMES RETAIL ADU. 15489813171 P.01×01
The Roanoke Times - Retail Advertising
Insertion Order/Confirmation
Order Date: September 26, 2001
Client Information:
MARY F PARKER
CITY OF ROANOKE
MUNICIPAL BLDG
ROANOKE, VA 24011
Phone:540-853-2541, Ext.
Fax: 540-853-1145
Sales Asst.. Information:
Jennifer Holley
Phone: 540-981-3120
Fax: 540-981-3171
Account Number: 10154151
Payment Information:
Ad Proof: via fax
Dett Ad Description Sectip. n -Retl-Uested/Comments ,4d Si~e Net Cost
Sat 9/29 Elmwood Park LocalNA 2x3 $190.78
Sat 10/6 Elmwood Park Local/VA 2x3 $197.46'
Net Total: $388.24
*Price difference due to annual rate increase
Please Note
-All advertising accepted according to the texms and conditions outlincd in the applicable cunent rate card.
.Applicable discounta (con~'act, multi-nm) based on payment in full by 20th of each month following publication and
provided thcrc is no unpaid previous balance duc or gross ra~ will be charged.
-A charge will be made for ads cancclcd after thc final makc-up deadline and for ads with excessive proof changes.
-The Roanoke Times cannot guarantcc placement.
Please acknowledge order receipt and acceptance. Verify net cost, sign and return copy via FAX
to (540) 981-3171. A signed copy must be returned to place your advertising order.
TttAN~ YOU FOR YOUR B U$1N£$$!
TOTAL P.01
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
CITY OF ROANOKE
MUNICIPAL BLDG ROOM 456
ROANOKE VA 24011
RECEI%,ED
CiTy CLERKS OFFICE
OCT P3:28
REFERENCE: 10154151
01765212
Elmwood Park
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this ~ day
of October 2~01~ ~tness my hand and official
seal._ .... ~ , Notary Public
My commission expires
PUBLISHED ON: 09/29 10/06
TOTAL COST: 381.56
FILED ON: 10/06/01
.................................................. ~- ............................
Authorized /~ ~.~~
Signature:__3~. ~Q' , Billing Services Representative
10/09/2001 The Roanoke Times 10:11 AM
Accl: 10154151 Name: CITY OF ROANOKE
Adid: 1765212
5409812541 Class Rate: Disp Rate:
MUNICIPAL BLDG ROOM 4 Credit Status: LM
ROANOKE VA 24011 Reply Request
Paytype BL Rate RET Retail ROP Rep: 14
Source RE Class 5009 LOCAL/VA. [--I TFN
Start 9/29/01 Days 2 Rate Iss 2 Stop 10/6/01
0.00
0.00
0.00
0.00
0.00
Free Day 0
Copy Line Elmwood Park
Sort String Elmwood Park
On Hold
Product Code
r'] Ad Killed
Comments
Words ....... 0
Lines ........ 36
Depth ....... 3.00
Columns ...... 2
Graphic ..... 0
St Words. 0
[]] Boxed Ad
Pr~e
Discount
Commis
Net
St Tax
Fed Tax
Total
Payment
App Cr.
Balance
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Tear Sheets
PO #
Reason for Discount
Ed~ons
NOTICE OF PUBLIC HEARING
The Council ofthe Ci1¥ of FJc~noke will hold a pJblic hearing on
Thursci~¥, Oc~3ba' 18, 2OD1, ~t7:O9 pm., or as soon ahere~f~r as
1he m.tter m.y be h eerd, in 1he Council Charn bet in 1he Noel C.
T~yt~' blunicip~l I~Jilding, 215 Church A~enue, S.W., Roanohe,
Virc_jn i~, 1D consider ~ p-opos~] to rename Bm woccl Parl~ ~f~r 1he
I~te Dr. M~rln Lu h er I~ng.
Any clue$ton$ ~b3ut 1he i~opased renaming of Elmwoad F~rh
should be cirected la he Otfice oflhe Cily Manager ~t ~5~2333.
Ifyou are ~ lemon wilh ~ dis~Hlily who needs accmmocl~tons
fa- he City CoJncil hearing, Idease conl~ct he Qty Cier~'$ Cfice
[S53.25411, ~ 12 D0 nc~n ~ Fficl~¥, Octaba- 12, ~ 1.
Cit~ens oflhe Cityshall be given an opporlJnily to ~pl:e~r and
be heard by 1he City Council ~ he sul:ject of 1he p-Ol:osed
renaming.
GIVEN under myh~nd his 2~fl d~¥of S_=l:~rn ber, ;3001.
DC,