HomeMy WebLinkAboutCouncil Actions 09-17-01CARDER
35564
ROANOKE CITY COUNCIL
REGULAR SESSION
September 17, 2001
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call. Council Member White was absent.
The Invocation was delivered by The Reverend Amos Rideout,
Pastor, South Roanoke United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, September 20,
2001, at 7:00 p.m., and Saturday, September 22, 2001, at 4:00 p.m. Council
meetings are now being offered with closed captioning for the hearing
impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE CITY COUNCIL
AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND
RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT www.roanokegov.com, CLICK
ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS
AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT
SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
2
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
PRESENTATIONS:
A RESOLUTION recognizing the Services of Robert H. Bird as Municipal
Auditor for the City of Roanoke.
Adopted Resolution No. 35564-091701. (6-0)
File #80-184-280
Proclamation declaring the month
Employment Awareness Month".
File #3-353
of October as "National Disability
e
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Mayor Ralph K. Smith requesting that Council
convene in Closed Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #110-132
3
C-2
A communication from Council Member C. Nelson Harris, Chair,
Personnel Committee, requesting that Council meet in Closed Session to
discuss appointment of a new Municipal Auditor, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #132-280
C-3 A communication from Willard G. Light tendering his resignation as a
member of the Board of Zoning Appeals, effective immediately.
RECOMMENDED ACTION:
File #51-110
Receive and file communication and accept
resignation.
C-4 Qualification of Margaret C. Thompson as a member of the Human
Services Committee for a term ending June 30, 2002.
RECOMMENDED ACTION: Receive and file.
File//15-72-110
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
mo
Request to present an update on the Master Plan for the Roanoke Valley
Cultural Institutions. Susan Jennings, Executive Director, The Arts
Council of the Blue Ridge.
Ms. Jennings requested that Council adopt a measure endorsing the
Master Plan for the Roanoke Valley Cultural Institutions. The
request was referred to the City Manager for appropriate response.
File #394
4. PETITIONS AND COMMUNICATIONS: NONE.
4
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
A communication recommending acceptance of the bid submitted
by Magic City Motor Corporation for purchase of automobiles for
the Fire and Police Departments, in the amount of $435,537.00.
Adopted Resolution No. 35565-091701. (6-0)
File #5-70-472
o
A communication with regard to competitive negotiation for
goods and services.
Adopted Resolution No. 35566-091701. (6-0)
File #24-361-497
o
A communication recommending authorization to continue
services of the Outstationed Eligibility Worker at the Health
Department; and appropriation of $33,234.00 in connection
therewith.
Adopted Budget Ordinance No. 35567-091701 and Resolution
No. 35568-091701. (6-0)
File #60-22-72
A communication recommending appropriation of $117,490.00
in connection with the Fifth District Employment and Training
Consortium Welfare to Work program.
Adopted Budget Ordinance No. 35569-091701. (6-0)
File #60-72-246
5
Ms. Wyatt requested that the City Manager submit a status
report with regard to recipients using the Fifth District
Employment and Training Consortium Welfare to Work
program and the impact that the program has had on the
City, local churches, non-profit agencies, etc.
A communication recommending adoption and implementation
of a policy on HUD funds as part of the budgeting process for
Fiscal Year 2002-2003.
Adopted Resolution No. 35570-091701. (6-0)
File #60-172-236
o
A communication recommending execution of certain documents
accepting the Office on Youth grant; and appropriation of
$40,705.00 in connection therewith.
Adopted Budget Ordinance No. 35571-091701 and Resolution
No. 35572-091701. (6-0)
File #60-236-304
o
A communication recommending acceptance of the bid submitted
by Homer Flooring Co., Inc., for a portable basketball floor at the
Roanoke Civic Center, in the amount of $78,500.00.
Adopted Budget Ordinance No. 35573-091701 and Resolution
Nos. 35574-091701 and 35575-091701. (6-0)
File #60-192-472
A communicationrecommending execution of an Agreement with
Roanoke Foundation for Downtown, Inc., for the Mounted Patrol
Unit.
Adopted Resolution No. 35576-091701. (6-0)
File #5-277
6
A communication recommending acceptance of the bid of
Hoffend South, Inc., for a new fire curtain at the Roanoke Civic
Center, in the amount of $76,786.00.
Adopted Ordinance No. 35577-091701. (6-0)
File//5-192-472
10.
A communication with regard to amendment of Section 36.1-640
of the Code of the City of Roanoke (1979), as amended, with
regard to Architectural Review Board appointments.
Adopted Ordinance No. 35578-091701. (5-0, Council Member
Hudson was out of the Council Chamber.)
File #24-249
11.
A communication with regard to an amendment to the zoning
ordinance providing for printing establishments in C-2, C-3, and
LM districts; and the scheduling of a joint public hearing by the
City Planning Commission and City Council on Thursday,
October 18,2001, at 7:00 p.m., or as soon thereafter as the matter
may be heard.
Adopted Ordinance No. 35579-091701. (5-0, Council Member
Hudson was out of the Council Chamber.)
File #24-51
The public hearing with regard to the abovementioned will be
held on Thursday, October 18, 2001, by the City Planning
Commission at 1:30 p.m., location to be determined; and by
City Council at 7:00 p.m., in the City Council Chamber.
b. CITY ATTORNEY:
A report transmitting a measure in connection with authorizing
the Municipal Auditor to perform audits of records and affairs of
the Roanoke City School Board.
Adopted Ordinance No. 35580-091701 and Resolution No.
35581-091701. (5-0, Council Member Hudson was out of the
Council Chamber.)
File #10-280-467
7
c. DIRECTOR OF FINANCE:
A report in connection with the sale of property in which assessed
real estate taxes have remained delinquent for one year.
Adopted Ordinance No. 35582-091701. (6-0)
File #2-24-140
6. REPORTS OF COMMITTEES:
A report of the City Planning Commission recommending adoption of
a resolution renaming the Second Street Bridge as Gainsboro Bridge.
Adopted Resolution No. 35583-091701. (6-0)
File #102-200
7. UNFINISHED BUSINESS: NONE.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Wyatt called upon the citizens of Roanoke to
perform good deeds on a daily basis as the Nation begins to heal as
a result of the terrorists' attacks in New York, Washington and
Pennsylvania on Tuesday, September 11.
File #132
Council Member Carder announced that the Taste of the Blues and
Jazz Festival would be held on Saturday, September 21 in Elmwood
Park. He further stated that the group working with the City
Manager on the issue of naming a public facility after the late Dr.
Martin Luther King, Jr., has recommended that Elmwood Park be
considered. The City Manager and the City Clerk were requested
to advertise a public hearing to receive citizen input with regard to
the recommendation.
File #67-87-132
Council Member Bestpitch asked the citizens of the City of Roanoke
to keep Council Member White and the City Clerk, who had both
lost loved ones within the last week, in their thoughts and prayers.
File #38-80-132
Council Member Hudson announced that the American Legion Post
No. 3 will hold a meeting on Thursday, September 20 at 7:00 p.m.,
at 710 Apperson Drive, S. W., to receive citizen comments with
regard to relief efforts as a result of the tragic event that occurred
on Tuesday, September 11.
File #132-188
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CERTIFICATION OF CLOSED SESSION. (6-0)
Appointed Tamara Asher as a member of the Personnel and Employment
Practices Commission for a term ending June 30, 2004.
AT 5:10 P.M., THE ROANOKE COUNCIL MEETING WAS
DECLARED IN RECESS TO BE RECONVENED IN THE
EMERGENCY OPERATIONS CENTER CONFERENCE ROOM,
ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING, 215
CHURCH AVENUE, S. W., FOR A JOINT MEETING BETWEEN CITY
COUNCIL AND THE BOARD OF ZONING APPEALS.
REVISED
JOINT MEE TING
CITY CO UNCIL/B O,4RD OF ZONING/tPPE/ILS
5:00p. m.
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM
Introduction and General Comments.
Motley, Chair, Board Of Zoning Appeals.
Benjamin S.
2. Presentation of Annual Report. Mr. Motley.
Overview of roles and responsibilities of the Board of
Zoning Appeals. Mr. Motley.
Discussion issues by Members of the Board of Zoning
Appeals. Mr. Motley.
5. General Discussion. City Council/Board of Zoning
Appeals.
THE ROANOKE COUNCIL MEETING WILL BE DECLARED IN
RECESS TO BE RECONVENED AT 7:00 P. M., IN THE CITY
COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., CITY OF
ROANOKE.
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 17, 2001
7:00P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member White was absent.
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Tonight's meeting will be replayed on Channel 3 on Thursday,
September 20, 2001, at 7:00 p.m., and Saturday, September 22, 2001, at 4:00
p.m. Council meetings are now being offered with closed captioning for the
hearing impaired.
Adopted Resolution No. 35584-091701 expressing the support of City
Council and the citizens of Roanoke for their city and their nation and
directing that the Roanoke Star on Mill Mountain shine as a visible
symbol of Roanoke's patriotism and pride. (6-0)
File #80-67
Adopted Resolution No. 35585-091701 electing and appointing Troy
Andrew Harmon as Acting Municipal Auditor for the City of Roanoke
effective 12:01 a.m., on September 28, 2001, and setting forth the terms
and conditions of employment for Mr. Harmon as Acting Municipal
Auditor. (6-0)
File #184-280
A. PUBLIC HEARINGS:
Public hearing on the request of Messrs. Larry Bly and W. Martin Hall
that property located at 322 Bullitt Avenue, S. E., identified as Official
Tax No. 4012516, be rezoned from LM, Light Manufacturing District,
to C-1, Office District. Eric R. Spencer, Spokesperson.
Adopted Ordinance No. 35586-091701. (6-0)
File #51
Public heating on the request of Kayser Properties, LLC, that a portion
of Old Thirlane Road, N. W., bounded on the west by 1-581 and the east
by property identified as Official Tax No. 6520106, be permanently
vacated, discontinued and closed. Jon Hager, Vice-President, Ventures,
Ltd., Spokesperson.
Adopted Ordinance No. 35587-091701. (6-0)
File #514
Public hearing on the request of Lewis J. Pillis that a 12-foot wide alley
extending between 2701 - 2729 Richelieu Avenue, S. W., identified as
Official Tax Nos. 1062312 1062318, inclusive, be permanently
vacated, discontinued and closed. Lewis J. Pillis, Spokesperson.
Adopted Ordinance No. 35588-091701. (6-0)
File #514
12
Public hearing with regard to participation in the 2001 Interest Rate
Subsidy Program Bond Sale - VPSA School Financing Bonds, Series
2001 B, to be used for improvements at Fairview Elementary School and
Fishburn Park Elementary School. Richard L. Kelley, Assistant
Superintendent for Operations, Roanoke City Public Schools,
Spokesperson.
No action taken.
File #53-467
o
Public hearing with regard to granting an easement across City-owned
property to CoxCom, Inc., d/b/a Cox Communications Roanoke, for the
purpose of constructing, owning, and operating a communication line.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 35589-091701. (6-0)
File #27-166-448
Public hearing with regard to the proposed vacation of a public
easement on Churchill Drive, N. W. Darlene L. Burcham, City
Manager.
Adopted Ordinance No. 35590-091701. (6-0)
File #27-166-514
B. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Elaina Loritts, 4827 Rutgers Street, N. W., appeared with regard to
Council's lack of respect for minorities, particularly the Roanoke City
School Board Chairman and Roanoke City Public School Superintendent
during a joint meeting between City Council and the Roanoke City School
Board on Monday, August 20, 2001.
File #66-467
13
The following persons appeared and expressed concern with regard to the
unfair treatment of certain city employees, and/or the closing of various
fire stations within the City:
Tony Chapman, 1523 Compton Street, N. E., Apartment 18
Ted Kaplan, 4862 Old Mountain Road, N. W.
Michael F. Randolph, 1604 Staunton Avenue, N. W.
Harold Johnson, 1726 Patterson Avenue, S. W.
Robert Gravely, 617 Hanover Avenue, N. W.
Annie Krochalis, 9428 Patterson Drive, Bent Mountain, Virginia
Angela Norman, 1731 Michael Street, N. W.
James Croan, 914 Old Country Club Road, N. W.
Evelyn Bethel, 35 Patton Avenue, N. E.
Perineller Wilson, 3045 Willow River, N. W.
Helen Davis, 35 Patton Avenue, N. E.
Jeff Artis, 1450 Lafayette Boulevard, N. W.
File #66-70-184
Donald Maddox, 3540 Melcher Street, S. E., appeared and expressed
concern with regard to the cost of the City's health insurance; and
inquired about the closing of the fire station located on Bennington Street
and Riverland Road, S. E.
File #58-66-184
Chris Hynes, 405 Arbor Avenue, S. E., and Duane Howard, 508-B Walnut
Avenue, S. W., commended City Council for adopting a resolution
directing that the Roanoke Star on Mill Mountain shine as a visible
symbol of Roanoke's patriotism and pride.
File #67
14
Office of the City Manager
September 14, 2001
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Section 10, Meetings of Council, of the Charter of the City of Roanoke, 1950,
I am calling a special meeting of Roanoke City Council for Monday, September 17, 2001,
at 1:00 p.m., in the Emergency Operations Center Conference Room, Room 159, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke. The purpose of
the meeting will be to engage in a work session with the City Planning Commissior~'with
regard to presentation of the Downtown Roanoke Outlook Plan.
Respectfully submitted,
Dadene L. Burcham
City Manager
DLB:sm
pc:
William M. Hackworth, City Attorney
,~a~eS D. Grisso, Director of Finance
F. Parker, City Clerk
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director of Real Estate Valuation
N:~nl~genda.01~Ou~t~ook Br~flng Special Mee~nO.wl~d
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 85,3-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35564-091701.
A RESOLUTION paying tribute to Robert Harold Bird, Municipal Auditor for the
City of Roanoke, and expressing to him the appreciation of this City and its people for his
exemplary public service.
WHEREAS, Robert Harold Bird has announced his retirement as Municipal Auditor
effective September 28, 2001;
WHEREAS, Robert Harold Bird came to the City in September 1980 as a
Programmer I in the City Information Systems (CIS) Department; and
WHEREAS, in June 1981, Mr. Bird joined the Municipal Auditing Department as an
auditor and, after one year, returned to CIS as a Quality Assurance Analyst; and
WHEREAS, Mr. Bird held several other positions in CIS and returned to Municipal
Auditing in November 1986 as an EDP Auditor; and
WHEREAS, in May 1987, Mr. Bird was promoted to Assistant Municipal Auditor,
and after the 1990 retirement of William L. Brogan, Mr. Bird applied for and was appointed
to the position of Municipal Auditor in February 1991; and
WHEREAS, Mr. Bird is a Certified Internal Auditor, a CISA-Certified Information
Systems Auditor, a member of the Institute of Internal Auditors, and a charter member of
H:',MEASURES~r-birdappr~ciafion
the Virginia Local Government Auditors Association; and
WHEREAS, Mr. Bird has served as a member of the City's Leadership Team and the
Information Technology Committee since its inception; and
WHEREAS, Mr. Bi/d faithfully served Roanoke and its citizens for 21 years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this means of recognizing and commending the many
years of service rendered to the City of Roanoke and its people by Robert Harold Bird.
2. The City Clerk is directed to transmit an attested copy of this resolution to Mr.
Bird.
ATTEST:
City Clerk.
H:XM EA SURESh'-birdappt~x:iafion
Office of the Mayor
CITY OF ROANOKE
WHE~S,
WHE~,
since 1945, the month of October has been designated by the United
States Congress as a special time to acknowledge the contributions
made by employees with disabilities; and
citizens of the Roanoke Valley continue to work together to break
down the barriers that persons with disabilities face on a daily basis
and to uphold our fundamental commitment to justice and equality
for all people; and
the Mayor's Committee for People with Disabilities and the Roanoke
County Senior and Challenged Citizen Commission are working
together to improve the physical, psychological, social, and spiritual
well-being of persons with disabilities in the Roanoke Valley, and to
educate the public about available resources to enable citizens with
disabilities to make the most of their potential; and
WHEREAS, these two groups, in conjunction with other Roanoke. Valley
organizations, are joining together to honor employers who
recognize the value of employees with disabilities at a reception to be
held on Thursday, October 25, 2001, at the Jefferson Center's
Fitzpatrick Hall.
NOW, THEREFORE, I, Ralph It Smith, Mayor of the City of Roanoke, Virginia,
do hereby proclaim October 2001, throughout this great All-America City,
NATIONAL DISABILITY EMPLOYMENT A WARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this seventeenth day of
September in the year two thousand and one.
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
September 17, 2001
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Ralph K. Smith
Mayor
RKS:sm
N:\cksml~Agenda.Ol\Closed Session on Vacancies.wpd
CITY OF ROANOKE
~:~ CITY COUNCIL
~' ;~~] 215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
RALPH K. SMITH
Mayor
September 17, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, I would like to
request that Council meet in closed session to discuss appointment of a new Municipal
Auditor.
Sincerely,
C. Nelson Harris, Chair
Personnel Committee
CNH:MFP:sh
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
September 19, 2001
File #51-110
Mr. Willard G. Light
2066 Kenwood Boulevard, S. E.
Roanoke, Virginia 24013
Dear Mr. Light:
Your communication tendering your resignation as a member of the Board of Zoning
Appeals effective immediately, was before the Council of the City of Roahoke at a regular
meeting which was held on Monday, September 17, 2001.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Zoning Appeals from
February 14, 1994 to September 17, 2001. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Enclosure
Mr. Willard G. Light
September 19, 2001
Page 2
pc~
Benjamin S. Motley, Chair, Board of Zoning Appeals,1704 Greenwood Road, S. W.,
Roanoke, Virginia 24015
Linda R. Leedy, Secretary, Board of Zoning Appeals
Evelyn D. Dorsey, Zoning Administrator
September 13, 2001
The Honorable Mayor and Members
Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
It is with regret that I submit my resignation as a member of the City of Roanoke Board
of Zoning Appeals, effective immediately.
After more than 30 years as a building inspector, zoning administrator and acting building
commissioner, there has never been a question with regard to my eligibility or qualifications
to serve.
I have enjoyed serving as a member of the Board of Zoning Appeals since February 14,
1994.
Sincerely,
Willard G. Light
WGL:snh
pc:
Benjamin S. Motley, Chair, Board of Zoning Appeals
Linda R. Leedy, Secretary, Board of Zoning Appeals
Dadene L. Burcham, City Manager
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #15-72-110
Glenn D. Radcliffe, Chair
Human Services Committee
Roanoke, Virginia
Dear Mr. Radcliffe:
This is to advise you that Margaret C. Thompson has qualified as a member of the Human
Services Committee for a term ending June 30, 2002.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
pc: Teresa I. McDaniel, Secretary, Human Services Committee
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Margaret C. Thompson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Human Services Committee for a term ending
June 30, 2002, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this ay of 2001.
ARTHUR B. CRUSH, III, CLERK
, -~'lCuTY CLERK
H:'~Agenda.01XJuly 2,2001 correspondenc.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 20, 2001
File #394
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At the regular meeting of the Council of the City of Roanoke held on Monday,
September 17, 2001, Susan Jennings, Executive Director presented an update on the
Master plan for the Roanoke Valley Cultural Institutions, and requested an endorsement
by Council for the Plan.
On motion, duly seconded and adopted, the matter was referred to the City Manager for
appropriate response.
Sincerely,
:sm
pc:
Stephanie M. Moon
Deputy City Clerk
Susan Jennings, Executive Director, The Arts Council of the Blue Ridge, 20 East
Church Avenue, Roanoke, Virginia 24011
council
of the blue ridge
September 4, 2001
Ms. Mary Parker
City Clerk
City of Roanoke
215 Church Avenue
Roanoke VA 24011
Dear Ms. Parker:
This letter is to request time on the agenda of the September 17, 2001 Roanoke
City Council meeting. The purpose would be io update council on the recently
completed Master Plan for the Roanoke Valley Cultural Institutions. While I would be
making the presentation, I would be accompanied by several other directors of cultural
organizations and would introduce them.
I make this request to follow up on a meeting which Beth Poff and I had with
Mayor Smith last week to update him. He requested that we also present the plan to
Roanoke City Council. If this agenda item is approved I will provide a copy of the
Master Plan for council packets and would need to know on what date that is needed.
Thank you for your assistance and it was nice to see you last week!
Sincerely,
Su~Jenning~
Executive Director
The Arts Council of the Blue Ridge · 20 East Church Avenue · Roanoke, Virginia 240l 1 · 540-342-5790" www. theartscouncil.org · tacbr@roanoke.infi.net
A MASTER PLAN
FOR THE CULTURAL INSTITUTIONS
OF THE ROANOKE VALLEY
FINAL REPORT
-SEPTEMBER 1,200 1
THE MASTER PLAN WAS FUNDED IN PART BY
THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE
REGIONAL COMPETITIVENESS PROGRAM
AND
THROUGH IN-KIND SUPPORT FROM
VIRGINIA TECH PUBLIC SERVICE PROGRAMS
A MASTER PLAN FOR THE CULTURAL INSTITUTIONS OF THE
ROANOKE VALLEY
2
Table of Contents
EXECUTIVE SUMMARY
Vision
Purpose
Process
Common Themes
Participants
Implementation
Master Plan Goals
3
3
3
5
6
7
8
ACTION OBJECTIVES
Education & Programming
Funding
Legislative
Marketing
Transportation & Infrastructure
10
13
15
18
21
SPECIAL THANKS
25
For More Information:
Susan Jennings
Executive Director
The Arts Council of the Blue Ridge
20 East Church Ave. Roanoke VA 24011
(540) 342-5790
directorC~theartscouncil.org
www.theartscouncil, org
A MASTER PLAN FOR THE CULTURAL INSTITUTIONS OF THE
ROANOKE VALLEY - EXECUTIVE SUMMARY
THE VISION
The Master Plan looked at long-range preservation and enhancement.of cultural,
environmental, aesthetic and economic values within the Roanoke Valley and how these
values have potentially important statewide economic value. ~The process involved a multi-
disciplinary assessment of existing opportunities and constraints within the Valley. The plan
illustrates how to better preserve and develop the institutions as well as how to improve the
identity and promote transportation connections between these institutions. While the first
phase of the planning process was limited to cultural institutions in the Roanoke Valley, it is
anticipated that in the second phase, the cultural attractions in smaller localities will tie in to
the outcomes.
THE PURPOSE
Our regional cultural industry is threatened' by the recent state outs, the inability of many
local businesses to continue past levels of support, and the fact that many major individual
arts and cultural donors have passed away in recent years. The cultui'al cornrmlnity is striving
for a way to be less dependant on the whims of government funding through the Master
Planning process. The process itself has brought awareness to the importance of arts and
culture to our region. The plan will demonstrate the impact these institutions have on the
Roanoke Valley's quality of life and economic vitality so will be invaluable for fundralsing
on the local, state and federal level.
THE PROCESS
For over seven years, the directors of the sixteen major cultural organizations in the Roanoke
Valley have been meeting on a regular basis to discuss common issues and plan cooperative
ventures. Several joint marketing programs have developed 'from those meetings including
the Adventures on the Blue Ridge Trail Program and the current Culture Card Project.
Additionally, the group has coordinated legislative efforts on a limited basis over the last six
years. These meetings are coordinated by the executive director of The Arts Council of the
Blue Ridge (TAC). Two members of the Executive Directors Council brought the idea of a
Master Plan to that body in November, 2000. They attended a presentation on a similar
project in Richmond and thought it would be a logical pursuit for our region. The Executive
Directors Council asked TAC to take on the coordination of the Master Plan based on the past
experience with such projects. TAC led the first community tRlltural planning process
conducted in this area in the 1990s. Additionally, The Arts Council held "Cultural Summit
2000" in conjunction with Hollins University, the Roanoke Valley Economic Development
Partnership and the Roanoke Valley Convention and Visitors Bureau in April 2000. TAC
established "Action Teams" that were meeting and implementing the recommendations from
the workshops conducted as part of that daylong event. TAC took on the Master Plan
coordination and melded it into the work of the Cultural Summit Action Teams. The decision
was made to concentrate first on the Roanoke Valley and develop a plan that could be
expanded and used as a regional model. Participation was secured from the City of Salem,
City of Roanoke and Roanoke County. Area economic development organizations also
agreed to take part. A steering committee was formed with representatives from each of the
participating organizations.
4
These included:
The Art Museum of Western Virginia
The Arts Council of the Blue Ridge
Center in the Square
City of Roanoke
City of Salem
Downtown Roanoke, Inc.
Roanoke Festival in the Park
Hist°ry Museum & Historical Society of Western Virginia
Harrison Museum of African American Culture
Jefferson Center
Mill Mountain Theatre
Mill Mountain Zoo
Opera Roanoke
Roanoke Ball~t Theatre
Roanoke Civic Center
Roanoke County
Roanoke Regional Chamber Of Commerce
Roanoke Symphony Orchestra & Chorus
Roanoke Valley Convention & Visitors Bureau
Roanoke Valley Economic Development Partnership
Salem Civic Center
Salem Museum
Salem/Roanoke County Ch_a__mber Of Commerce
Science Museum of Western Virginia
Southwest Virginia Ballet
To The Rescue Museum
Virginia Museum of Transportation
Virginia's Explore Park
The Arts Council, with the assistance of the Executive Director's Council, applied for and
received a planning grant from the Fifth Planning District Regional Alliance. In-kind
facilitation for the workshops was secured from the Virginia Tech Public Service Programs
Department. Each participating cultural organization pledged funds by a formula based on
budget size.
With funding secured, the first step was a half day workshop for the Master Plan Steering
Committee led by Dr. Doug McAlister and Charlotte Reed of VA Tech. The steering
committee developed a vision and various members volunteered to head up five sub-
committees formed around the common topics that emerged:
· Education and Programming
· Funding
· Legislative
· Marketing
· Transportation and Infrastructure
The executive director Of TAC was chosen to chair the steering committee and coordinate the
work of the sub-committees. With the assistance of the sub-committee co-chairs, a White
Paper was developed which outlined the goals of the Project and the various topics to be
considered by each sub-committee.
The following tasks took place in June and July of 2001 in order to gather public input as a
significant component of the planning process:
· Executive Directors of cultural agencies presented the White Paper to their boards
· Workshops on each of the five topic areas were held with an attendance of 104
· Master Plan information was posted on Arts Council web site and 200 extra hits were
experienced
· Email addresses of all co-chairs circulated for comment to a mailing list of over 600
· Two committee report out sessions were attended by 105 citizens
THE COMMON THEMES
Throughout the planning process, several common themes emerged. Because these themes
arose in the individual topic workshops as well as in the final report sessions they are worth
noting.
· The need for internal PR within the Roanoke region as well as external marketing to
attract tourists
· The development ofjoint programming, marketing and legislative activities
· The exploration of the hiring of professionals to assist with joint legislative and
marketing activities
· The expansion of support and cooperative efforts with educational institutions from
elementary to elderhostel
· The need for those within the cultural community holding like jobs and volunteer
positions to have more opportunities to communicate. Specific ideas included a Council
of Presidents, a media group and an education/program group.
The need for those cultural org~niTJ~tions who have developed particular skills to share
with other organizations through training workshops.
The importance of packaging/bundling
The need to consider technological improvements and how they can enhance each focus
area
THE PARTICIPANTS
Master Plan Steering Committee
Aletha
Janet
Kent
.Jenefer
Brian ·
Roger
Jim
Pete
Carey
Mary
Jere
Susan
Forest
Matt
Jane
David
Bill
Lorraine
Judy
Sue
Elizabeth
Beth
Gene
Wendi
Stewart
James
Phil
Kay
Wayne
Joyce
Bolden
Burrow
Chrisman
Mansfield
Duvall
EIImore
Evans
Haislip
Executive Director
Executive Director
Executive Director
ExecutiVe Director
Executive Director
Executive Director
Director
Director
Harveycutter DireCtor
Hill
Hodgin
Jennings
Jones
Kennell
Kenworthy
Kjolhede
ExecutNe Director
· Executive Director
Executive Director
City Manager
President
Executive Director
Executive DireCtor
Harrison MuSeum of African American Culture
Jefferson Center FoundatiOn
History Museum & Historical Society of .Western Virginia-
Roanoke Ballet Theatre
Salem/Roanoke County Chamber of Commerce
Virginia's Explore Park
Roanoke Civic Center
Roanoke Co. Department of Parks, Recreation & Tourism
The Salem Civic Center
The Salem Museum
Mill Mountain Theatre
The Arts Council of the Blue Ridge
City of Salem
Downtown Roanoke Inc.
Roanoke Symphony Orchestra & Chorus
Roanoke Valley Convention & Visitors Bureau
Krause
Lange
i.arson
Taylor
NeU
Poff
Post
Schultz
Hill
Sears
Sparks
Stricldand
Stricldand
Waugh
Executive Director Opera Roanoke
Assistant Superinten¢ Roanoke County Schools
ExecutiVe DireCtor Art Museum of Western Virginia
ExecutiVe Director
Executive Director'
Executive Director
Executive Director
Executive Director
Int. Exec. Dir.
President & GM
Executive Director
Executive DireCtor
Executive DireCtor
V;P. Public Policy
To The ReSCUe-Julian Stanley W'~e Foundation
Department of Economic Development/City of Roanoke
Mill Mountain Zoo
Southwest Virginia Ballet Company
Roanoke Festival in the Park
Science Museum of Westem Virginia
Center in the Square
The Roanoke Valley Economic Development Partnership
Virginia Museum of Transportation
Roanoke Valley Alleghany Regional Commission
Roanoke Regional Chamber of Commerce
Master Plan Faclitators
Doug McAlister
Charlotte Reed
Director Virginia Tech/Public Service Programs
Economic Developm~ Virginia TeolVPublic Service Programs
Specialist
MASTER PLAN SUB-CO~ES
Funding - Jim Sears, Jere Hodgin, Co=Chairs
John Levin Beth Neu Wayne Strickland
Beth Poff Phil Sparks Forest Jones
Education & P~gramming - Jenny Davies, Lorraine Lange, co=Chairs
Mary Hill Judy Larson Ira Tollinger
Ken Schutz Lee Hardin Woody
Marketing - Jane Kenworthy, Bill Krause, Co=Chairs
Wendy Schultz Joe Glossen Mike Warner
Carey Harveycutter Jim EVans Granger McFarlane
Gene Post
Legislative-- Roger Ellmore, Joyce Waugh, Co=Chairs
Sue Taylor Dave Kjolhede
Brian Duvall Kay Strickland
Transportation & Infrastructure - Kay Strickland, Kent Chrisman, Co=Chairs
Aletha Bolden Janet Burrow Frank Eastbum
Matt Kennell Pete Haislip
A Master Plan ExecutiVe Committee was comprised of the sub-chairs and ad hoc
members who oversaw the day to day process.
TNE SPONSORS
The Fifth Planning District Regional Alliance
VA Tech Public Service Program Department
Roanoke County Schools
THE IMPLEMENTATION
The Ste~ng Committee will dissolve after the plan is published and promoted but Sub-
Committees will stay intact (each member of the Steering Committee is on a sub committee).
Committee co-chairs will continue to lead the work of the committees and report back to the
Executive Directors Council. The Arts Council will oversee the implementation and will
apply for a grant to hire a Master Plan Coordinator.
MASTER PLAN GOALS
8
EDUCATION & PROGRAMMING GOALR
Revise, market and publish on the web the Arts and Cultural
Education Guide that outlines the cultural education opportunities
offered by Roanoke Valley cultural organizations.
2. Develop a plan where the cultural organizations collaborate
thematically and align with the Standards of Learning.
3. Develop shared study guides and teacher training.
4. Develop a plan to attract adult and non-traditional participants to**
cultural attractionS.
5. Explore opportunities to partner with the institutions of higher
education for performing arts and cultural opportunities for lifelong
learning.
.FUNDING ,GOALS
1. Identify new sources of funding to support operational expenses of
cultural organizations and thereby create and maintain a broader base
for cultural organizations.
2. Identify foundations and other funding Sources that would respond
to collaborative efforts/programming although they might reject
requests from individual organizations.
3. Create awareness among companies and firms of the impact of
corporate underwriting of the region's cultural organizations.
Demonstrate the economic impact in terms that are readily
understood by potential donors and sponsors.
LEGISLATIVE GOALS
1. Consolidate lobbying effort for greater effectiveness.
2, Establish methods of demonstrating to state legislators cooperative
efforts between cultural attractions that increase their appreciation for
what these groups do for the entire region.
Develop methods of showing the economic impact of cultural groups
in terms that are easily understood by legislators, state executive
branch, business leaders and the general public.
Discuss alternative funding mechanisms whereby the Commonwealth
of Virginia can adequately support the region's cultural organizations.
MARKETING GOALS.
1. Coordinate marketing efforts to bring economies of scale.
2. Devise methods to "put ourselves in each other's homes" and
publications.
3. Develop a media campaign to promote events and programs more
effectively and jointly.
4. Raise public awareness of the diverse cultural organizations in
the region as well as inform citizens and businesses of the realities
behind funding needs. (Example: admission and related fees account
for a small percentage of the costs and services)
TRANSPORTATION/INFRASTRUCTURE GOALS
1. Establish a comprehensive signage system for the region with
signage off major transportation arteries to cultural sites.
2. Implement a comprehensive transportation system from central points
for the arts and cultural community in the valley.
3. Advocate for improved phYSical infrastructure to enhance the quality
of the cultural visitor's experience.
4. Develop and recommend the implementation of a comprehensive
plan for structural development that enhances the cultural experience.
5. Provide a proactive environment for the establishment of new cultural
product.
]0
ACTION OBJECTIVES
,EDUCATION & PROGRAMMING GOALS
Education Goal l: Revise, market and publish on the web the Arts and
Cultural Education Guide that identifies the cultural education
opportunities offered' by Roanoke Valley cultural institutions.
ActioniObiectives:
1. Gather a core group to analyze the current guide for revisions and
update.
a. Determine how we can relate the guide to the SOL's - work
closely with educational community
b. Revise guide to include new artists and organizations
2. Identify funding and in-kind donations to support this initiative
3. Plan and schedule an evening showcase for educators, local
government officials, and economic developers, etc. Collaborate with
partners (Community College, Public TV, radio, and Arts Council)
a. Coordinate with one that is currently sCheduled for day
program - Young Audiences of VA
b. Videotape the showcase and make it available free for
educators
Timeline:
1. November 2001
2. Apdl 2002
3. Sept. 20,2001 and Fall 2002
Responsibility:
1. Sandy Smith (Rke. City Schools) and Lorraine Lange (Rke. County
Schools)
2. Co-Chairs of Education
3. Young Audiences & Roma $criven (R$O)
Education Goal 2: Develop a plan where the cultural organizations
collaborate thematically and align with the Standards of Learning
AcfionlObiectives:
1. Form a committee, in partnership with the Marketing Committee, to
meet regularly to discuss potential joint programming themes.
2. Create a list serve to share programming ideas - make it require a
response.
a. Create and share a master planning calendar among
organizations
]!
3. Identify 5-10 SOL's in particular need of support help from .cultural
organizations to demonstrate more success
4.Work with. Funding Committee to identify sources of funding.
Timeline:
1. September 2001
2. January 2002
3. January 2002
Responsibility:
1. ED CounCil & Jenny Davies (RBT)
2. Arts Council
3. School Systems - Paul, Lorraine, Cheri (Roanoke County Schools)
Education Goal 3: Develop shared study guides and teacher traini.ng.
Action/Objectives:
1. Hold regular meetings of education directors of cultural organizations
to determine how cultural organizations can collaborate for greater
public impact.
2. Survey current training programs which provide arts education for
teachers to determine needs.
3. Hold a workshop for cultural organizations on developing study
guides.
4. Explore re-certification points for semester long course.
Timeline:
September 2001
Responsibility:
1. Jenny Davies (RBT)
2. Young Audiences, Laura Montgomery (VMT)
3. Mill Mountain Theatre
4. Lorraine Lange'(Rke. County Schools)
Education Goal 4: Develop a plan to attract adult and non-traditional
participants to cultural activities
ActionlObiective:
1. Research examples of 'such programs in other communities.
2. Determine tie-ins with elderhostels, continuing ed, claSses
3. Develop a "cultUral appreciation' class for adults perhaps at the
Higher Ed. Center
4. Tap Smith Mountain Lake residents, visitors and conference
attendees at local hotels for new audiences
5. Explore collaborative opportunities to offer adult programs with Art
Venture, opera programs offered through the public schools, etc.
6. Showcase groups and artists living in this community.
7. Partner with non-traditional groups to cross-promote activities and
interests
Timeline:
1. December 2001
2. December 2001
3. June 2002
Responsibility:
Jane Kenworthy (RSO) and ED Council
]2
EduCation Goal 5: Explore opportunities to partner with the institutions
of higher education for performing arts and cultural opportunities in the
Roanoke Valley for lifelong learning. .-
Action/Objective:
1. Identify a contact to make institutions aware of interest
2. Inventory the interests of the citizens for programming
3. Tap the expertise and resources of the universities for activities, i.e.
visiting artists
4. Explore opportunities for students to participate in research and
internship positions, both high school and college.
5. Partner with institutions to develop new curricula for students to be
offered to students.
6. Offer arts and cultural courses at the Higher Ed Center.
7. Utilize natural settings and existing structures to offer courses that
educate traditional and non-traditional students.
Timeline:
January 2002
Responsibility:
Tom, Jane Kenworthy (RSO), Lorraine Lange (Rke. County Schools)
FUNDING GOALS
]3
Funding Goal t: Identify new sources of funding to support operational
expenses of cultural organizations and thereby create and maintain a
broader base for cultural organizations.
ActionlObiective:
1. Develop a "work place" giving program to include a matching
component.
2. Identify a new market of givers through corporations/businesses
(foundations, etc.). Maintain contact with companies that have left so
that we can continue to access their funds.
3. Explore opportunities to have a comprehensive internet search of
potential foundation/corporate donors.
4. Analyze public needs/interests to determine expectations for cUltural
organizations through focus groups. (Tie in with education survey.)
5. Determine activities that have significant community impact and apply
to national foundations for funding.
6. Target specific groups such as downtown business owners, teachers,
'parents of school age children, and retired citizens; create an
informational brochure/something to send with visitors (school
children) to "market/educate' the public.
Timeline:
1. Plan by June 2002, implementation by Jan. 2003
2. Start process immediately, have report disseminated by 9/01
3. Explore support by Oct. 2001
4. Complete survey and research by June 2002
5. July 2002 - After number 4 is completed and then ongoing - annual
assessment
6. Fall 2001
ResPonsibility:
1. Arts Council with support of all organizations
2. Nancy Heil (Center) will track and disseminate - work with Phil
SParks(Economic Development Partnership)
3. Jim Sears(Center) and Susan Jennings (TAC)
4. Arts Council with support of ED Council
5. ED Council
6. ED Council
Funding Goal 2: Identify foundations and other funding sources that
would respond to collaborative efforts/programming although they might
reject requests from individual organizations.
Action/Objectives:
1. After the Education/Programming Committee identifies the theme
and/or program research and apply for a grant to support it.
Timeline:
1. Dependent on work of Education committee
Responsibility:
1. Funding Committee
Funding Goal 3: Create awareness among companies and firms of
the impact of corporate underwriting on the region's cultural
organizations..Demonstrate the economic impact in terms that are
readily understood by potential donors and sponsors. Promote arts and
culture as an industry.
Action/Objective:
1. Develop a consistent plan to articulate the "economic impact~ of
cultural organizations - identify and record anecdotal information to
share along with data - share and partner with Marketing Committee.
2. Make a concerted effort to be involved in economic development
organizations and initiatives - survey ED to determine relationships
with such organizations.
Timeline:
1. January 2002
2. Ongoing
Responsibility: Coordinate with the Marketing Committee
1. Arts Council & Economic Development Partnership
2. Arts Council & All Cultural Organizations
]4
LEGISLATIVE GOALS
Le.qislative G0al ~: Consolidate (coordinate) lobbying effort for greater
effectiveness.
ActionlObiectives:
1. Create and implement a plan for a statewide lobbying effort.
a. Identify and secure an organization/individual to coordinate a
unified lobbying effort with a single.message.
b. Demonstrate a unified and supported message to legislators.
c. Determine funding disbursements for comparison.
d. Determine the appropriate message for the target audience.
e. Lobby/visit/educate ALL year.
f. Determine how we can coordinate with colleagues for
visitation with legislators state-wide.
g. Consider legal restrictions for coordinated lobbying effort.
2. Study foundation/authority, etc, that can receive and disburse funding
from state.
3. Identify and involve, on a broader scale, groups such as education,
chambers, and economic development groups for lobbying efforts.
4. Create and implement a Plan for a local lobbying effort to include an
advocacy workshop and a mentodng program.
Timeline:
1. October 2001
2. October 2001
3. Identify: September2001; Involve: on,going
4. Ongoing
Responsibility:
1. Executive Director's Council, Legislative Subcommittee, Arts Council
2. Executive Director's Council, Legislative Subcommittee, Arts Council
3. Sydney Nordt(SMVVV) - Board members representing ED CounCil
4. Arts Council with ED Council
Legislative Goal 2; Establish methods of demonstrating to state
legislators cooperative efforts among cultural attractions that increase
their appreciation for what these groups do for the entire region.
ActionlObiectives:
1. Package information more effectively
a. Hold a half-day workshop on "packaging."
b. Promote to legislators the current Cooperative products -
group tickets, advertising, programming
c. Demonstrate uniqueness and supply through public-private
partnerships, without direct, state funded agencies.
2. Coordinate and cooperate with other organizations, visits from state
legislators to Roanoke Valley cultural organizations.
Timeline:
1. October 2001
2. Fall 2002
Responsibility,:
1. Chamber, ED Council, Legislative staff & VT Public Service Programs
2. Sydney Nordt (President - SMWV) & Board group
Leaislative Goal 3: Develop methods of showing the economic impact
of cultUral groups in terms that are easily understood by legislators,**state
executive branch, business leaders and the general public.
ActionlObiective:
Identify consistent method to demonstrate economic and educational
impact of cultural organizations
a. Make numbers "harder."
b. Develop consistent message
c. Include economic impact numbers in brochures, newsletters,
etc of all cultural organizations
Timeline:
October 2001 and ongoing
Responsibility:
Arts Council to work with CVB and legislative staffs
Leaislative Goal 4: Discuss altemative funding mechanisms (to
include an assets district) whereby the Commonwealth of Virginia can
support the region's cultural organizations with area legislators.
Action/Objectives:
1. COnduct research into alternative and state and Ical government
funding
2. Re-evaluate coalition to determine gaps and/or continued support.
3. Have boards form a business support group to push any new
initiatives.
4. Gain buy-in from local government by demonstrating local support.
Connect with legislative committee to achieve. Ask local governments
to formally record support.
5. Explore opportunities for funding to hire professionals to develop a
plan and implement process.
a. Demonstrate support from "public" for asset district
b. Get letters and support from national and local libraries and
parks association
Timeline:
September 2001 to hold additional discussions
Responsibility:
Chairs of Funding and Legislative committees to set up meeting with ED
Council
]7
Ma ,rketin.q Goal 1:
economies of scale.
MARKETING GOALS
Coordinate our marketing efforts to bring
18
2. Develop
a.
Action/Objectives:
1. Inventory what marketing activities are currently under way, both
jointly and individually
a. Review master calendars being done and how they might fit
into this effort.
Determine calendar for media events and advertising
a joint marketing plan
Determine who our market is and who we are marketing to -
external and internal.
b. Determine how we can benefit from already successful"
events and complement existing events.
c. Identify cooperative advertising opportunities that could
benefit all organizations such as seeking non,profit rates from
publications and research pooling buys when purchasing
advertising.
d. Explore joint ticketing and joint box office opportunities
e. Identify sources of funding to Support plan.
Timel, ine:
1. October 2001
2. Fall Plan & Spring Plan annually, externally aimed.
March 2002
Responsibility:
1. Arts Council
2.
Internal: Feb-
Roanoke Valley Convention & Visitors Bureau & Attractions
Committee, Packett Group
Marketinq Goal 2: Devise methods to "put ourselves in each other's
homes' and publications
ActionlObiectives:
1. Identify a "marketing specialist" from each organization to participate
in planning.
2. Marketers of each organization should meet regularly to discuss
opportunities for joint programs.
a. Hold quarterly meetings to discuss cross promoting and
showcasing programs and activities.
b. Reduced ad rates in our own publications and playbills for
other arts and culture organizations.
c. All websites hypedinked to each other and should identify
national internet magazines (E-zines) to promote programs.
Timeline:
1. Immediately
2. Meetings Underway
Responsibility:
. ED Council
· Kay Stdckland(VMT) and Fran Ferguson(CITS)
Marketinfl Goal 3: Develop a media campaign to more effectively
promote events and programs.
Action/Objective:
1. Develop packages with hotels, restaurants and other attractions.
a. Identify non-traditional entities for partnering, i.e. retail,
educational newsletters, civic centers, realtors, etc.
b. Sampler ticket for arts organizationS with a reduced price
2. Create suggested itineraries and promotional materials.
3. Explore funding to hire a marketing professional/firm to implement
programs.
Timeline:
1. Based on niche markets &'when broker is located. Progress report
January 2002
2. September 2001
3. Fall 2001
Responsibility:
1. Roanoke Valley CVB
2. Attractions Committee
3. Linda Cooper(Jefferson Center) and The Arts Council
Marketing GOAL 4: Raise public awareness of the diverse cultural
organizations in the region as well as inform citizens and businesses of
the realities behind funding needs. (Example: admission and related
fees account for a small percentage of the. costs and services)
Action/Objectives:
1. Form a "media committee' to develop and promote a local awareness
program for .all arts and cultural organizations.
2. Analyze "Art, History, Science, Zoo' program to determine how to
build on its success.
20
3. Work with Education Committee to develop an awareness campaign
targeting schools and educational groups - For example, "Discover
Your Own Town" which might include a treasure hunt with maps - get
your ticket stamped at each location and get a prize at the end.
Timeline:
1. September 2001
2. September, 2001
3. Kick off- Spdng 2002
Responsibility:
1. Kay Str~ckland will coordinate and invite marketing staff to participate
2. Media Committee
3. Media Committee
2!
TRANSPORTATION GOALS
Transportation Goal ,l: Establish a comprehensive signage system for
the Valley's arts programs with signage off major transportation arteries
to Cultural Arts sites in. the valley.
Action/Objective: ·
1. Conduct assets inventory of signage and identify weaknesses; include
consideration of signage for non-venue organizations and then work
with VDOT and local governments to ameliorate void.
2. Explore existing signage plans in other communities.
a. Evaluate intemal and external plans
b. Check with DOT & National Park Service regarding
standards
c. Explore options with sign companies.
3. Develop and implement a flag/banner system that leads to each
cultural site.
a. Explore legalities of flags/banners in each jurisdiction
b. Consider using the Roanoke CVB logo to develop
consistency for cultural organizations
c. Identify and/or develop consistent plans for flags/banners
d. Tie identity and look to a marketing plan - coordinate with the
Marketing committee.
4. Develop a series of uniform kiosks throughout the cultural institutions'
areas to encourage visitation at all sites with uniform maps
(wayfinding) so visitors see where they are now in relationship to
where they want to go (could also be marketing)
a. Work with marketing committee to make that happen
b. Explore other communities' plans
5. Expand historical markers to make the cultural experience more
inclusive and accurate.
a. Define historic/significant sites and their importance to the
region
b. Identify and acknowledge more of the histodc sites
c. Put historic sites in context with the development of a system
to identify and explain the histodc sites.
Timeline:
1. Study completed Dec. 2001, Initiate by Dec. 2002
2. Dec. 2001
3. Depends on development of marketing plan
4. Depends on the marketing plan
5. On-going process
Responsibili~:
1. Transportation Committee, elected and appointed local government
officials
2. Carolyn Payne (VMT),' chair a committee of interested parties.
3. Kay Stdckland (VMT) & Kent Chdsman (VVVHS) to coordinate with
marketing committee
4. Committee chairs will work with the Marketing Committee
5. Liaison Committee to work with communities and historical societies
· 22
Tr~ansPortation. Goal 2: Implement a comprehensive transportation
system from central points for the arts and cultural community in the
valley (people movers)
ActionlObiectives:
1. Develop connective, cheap (or free) transportation (reliable and **
comfortable).
a. A rubber tired trolley (trackless trains) and/or antique bus that
runs during tOudsm season as well as bicycle ramps and
asphalt/concrete walkways
b. Develop a plan to sell tickets at hotels and/or attractions
which may include discounts to attractions
c. Explore supportive organizations and/or foundations
d. Buses with bike racks
e. Add more bike stands
f. Use Valley Metro as a resource and supplement.
2. Long term due to expense: Train transportation from downtown to
Explore and Cable Car or incline up Mill Mt. Explore options for
developing a tourist train such as a steam excursion.
Timeline:
1. Plan by Jan. 2002 to implement by Dec. 2002
2. On-going
Responsibility:
1. Committee chair and executive directors' council, Gary .
2. Kay Strickland(VMT), Roger EIImore (Explore) and NRHS
Transportation Goal 3: Advocate for improved physical infrastructure to
enhance the quality of the cultural visitor's experience.
Action/Objectives:
1. Secure cultural representation of public committees covedng
transportation and infrastructure items.
2. Add more street furniture and benches, designed with arm rests to
encourage appropriate usage.
a. Explore options for benches such as works of art, backless
benches and recruit architectural expertise to propose
options, such as round benches with center floral options
b. Explore appropriate locations which would meet the needs of
tourists and visitors
3. Tie in with marketing plan and include Downtown Roanoke, Inc.
4. Develop a plan for placement of benches, seating, etc.
5. Redesign areas for outdoor dining/sitting, i.e. First Union Plaza,
Century Plaza, Market Square, Higher Ed Center, Grandin Village,
Salem, Henry Street area
a. Explore ordinances and zoning regarding legalities
b. Tie into the marketing plan
c. Tie into the neighborhood plans and park system
d. Explore locations which tie into the cultural attractions -
concerts in the park.~
6. Enhance pedestrian traffic flow by increasing safety and aesthetics.
a. Support DRI's new sidewalk cleaning equipment
b. Develop a plan for adding plants/flowers and decorative brick
work to beautify sidewalks
c. Make sure all sidewalks are contiguous with fewer curb cuts
d_ Incorporate alternative paving materials to designate
crosswalks and sidewalks, Slow light cycles at crosswalks to
increase pedestrian safety.
e_ Consider needs of handicapped and senior citizens.
Timeline:
1. Ongoing
2. Complete plan by January 2001 and implement by JanuarY 2002'
3. Plan developed by December 2001
4. Ongoing
Responsibility:
1, ED Council
2. Matt Kennell and Downtown Roanoke, Inc. '
3. DRI will convene a Committee of County and City representatives.
4. City and County Public Works & Executive Directors' Council
Transportation Goal 4: Develop and recommend the implementation of
a comprehensive plan for structural develOpment that enhances the
cultural experience.
23
24
ActionlObiectives:
Encourage contiguous pedestrian-scaled commercial structures in the
Central Business Districts, avoiding vacant lots/parking lots and parking
garages without first floor retail/office space
1. Determine current actions and support the establishment of a zoning
regulation to eliminate "by-right" demolition, subject to review
2. Support architectural and site design standards, urban design, and
historic preservation issues for cultural areas to enhance
cohesiveness. Determine what is currently being developed and pro-
actively support standards for architectural and site design standards.
3. Create a linear railroad walk that loops in downtown Roanoke.
4. Support the integration of public art through the percent for art
program.
Timeline:
1. ~On-going
2. On-going
ResPonsibility:
1. Kent Chrisman(WVHS)
2. Preservation Foundation, ED Council
Transportation Goal 5: Provide a proactive environment for the
establishment of new cultural product.
Action/Objectives:
1. Support the expansion of the downtown historic district, identify new
and significant historic districts and support the pursuit of historic
designations
2. Encourage the development of a visual performing arts/crafts center
in the downtown area.
a. Continue to explore opportunities for development and
support that development
b. Identify regional crafts
c. Cultural community bands together to "speak for" the
development of a Center.
Timeline:
1. Depends on the communities' decision to expand. Plan for
identification by July 2002.
2. On-going
Responsibility:
1 .RRPO, cities and county
2. Arts Council & Regional Commission
SPECIAL THANKS TO
;> THE UNDERWRITERS
The Fifth Planning District Regional Alliance
Roanoke County Schools
The Art Museum of Western Virginia
The Arts Council of the Blue Ridge
Center in the Square
Roanoke Festival in the Park
History Museum & Historical Society of Western Virginia
Harrison Museum of African American Culture
Jefferson Center
Mill Mountain Theatre
Mill Mountain Zoo
Opera Roanoke
Roanoke Ballet Theatre
Roanoke Symphony Orchestra & Chorus
Salem Museum
Science Museum of Western Virginia
Southwest Virginia Ballet
To The Rescue Museum
Virginia Museum of Transportation
Virginia's Explore Park
> THE FACILITATORS
Dr. Doug McAlister and Charlotte Reed of the VA Tech Public Service Programs
Department
> SPEAKERS AT THE KICKOFF PRESS CONFERENCE:
John Williamson
Lorraine Lange
Maryellen Goodlatte
Wayne Strickland
> THE HOSTS OF THE WORKSHOPS
Roanoke County Administration Center
VA's Explore Park
VA Museum of Transportation
Hotel Roanoke
Salem Civic Center
Roanoke Civic Center
THE BOARDS OF THE CULTURAL ORGANIZATIONS
ALL THOSE INDIVIDUALS WHO ATTENDED THE WORKSHOPS
AND REPORT SESSIONS; AND SENT LETTERS AND .EMAILS
WITH THEIR THOUGHTS AND SUGGESTIONS:
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-I 145
E-mail: clerk@ci.roanoke.va, us
September 19, 2001
File #5-70-472
STEPHANIE M. Moon
Deputy City Clerk
Wayne E. Williams
Customer Account Manager
Magic City Motor Corporation
P. O. Box 12807
Roanoke, Virginia 24016
Dear Mr. Williams:
I am enclosing copy of Resolution No. 35565-091701 accepting the bid of Magic City Motor
Corporation, in the amount of $435,537.00, to purchase 17 automobiles for the Police
Department and two automobiles for the Fire Department, upon certain terms and
conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
D. Darwin Roupe, Director, Department of General Services.
Robert L. White, Manager, Purchasing
James Grigsby, Chief, Department of Fire/EMS
A. L. Gaskins, Chief, Department of Police
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35565-091701.
A RESOLUTION accepting the bid of Magic City Motor Corporation for the purchase of
seventeen (17) automobiles for the Police Department and two (2) automobiles for the Fire
Department upon certain terms and conditions.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. The bid submitted by Magic City Motor corporation for the purchase of seventeen
(17) automobiles for the Police Department and two (2) automobiles for the Fire Department at a
total cost of $435,537.00, as is set forth in the letter to this Council dated September 17, 2001, which
bid is on file in the Purchasing Department and is in full compliance with the City's specific/ttions
made therefor, is hereby ACCEPTED.
2. The City's Manager of the Purchasing Department is hereby authorized and dkected
to issue the requisite purchase orders therefor, incorporating into said orders the City's specifications,
the terms of said bidder's proposal and the terms and provisions of this resolution.
ATTEST:
RECEIYEO
CITY CLERKS O..F.E'. ICE
Office 'of the City Manager
'01 ~P 10 P2:56
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Purchase of Police and Fire
Department Automobiles,
Bid No. 01-07-71
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) has
identified the need for seventeen (17) automobiles for the Police Department and
two (2) automobiles for the Fire Department.
Specifications were developed and, along with an Invitation for Bid, were
specifically sent to ten (10) providers. The bid was publicly advertised in
accordance with Chapter 23.1 of the Code of the City of Roanoke.
Considerations:
One (1) bid from Magic City Motor Corporation, Roanoke, Virginia, was received
and evaluated. The bid met all required specifications with a total cost of
$435,537.00.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www. ci. roanoke ,va .us
The Honorable Mayor and Members of Council
September 17, 2001
Page 2
Recommended Action:
Award the bid to Magic City Motor Corporation and authorize the issuance of
purchase orders for a total cost of $435,537.00. Funding is available in account
#017-440-2642-9010.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of OMB
D. Darwin Roupe, Director of General Services
Robert L. White, Purchasing Manager
#CM01-00202
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 19, 2001
File #24-361-497
Stephanie M. Moon
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35566-091701 designating the procurement method
known as competitive negotiation, rather than the procurement method known as
competitive sealed bidding, for procurement of goods and services for the following: (1)
providing supplies, materials and repair parts for Fleet Management operation; (2) vehicle
rental service; (3) travel agency service; and (4) management and operation services for
any City-owned or controlled parking facilities, and documenting the basis for such
determination.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
.~tephanie M. Moon
Deputy City Clerk
SMM:jms
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
D. Darwin Roupe, Director, Department of General Services
Robert L. White, Manager, Purchasing
James A. McClung, Manager, Fleet Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35566-091701.
A RESOLUTION designating the procurement method known as competitive negotiation~
rather than the procurement method known as competitive sealed bidding, to be used for the
procurement of goods and services for the following: (1) providing supplies, materials and repair
parts for the Fleet Management operation; (2) vehicle rental service; (3) travel agency service; and
(4) management and operation services for any City owned or controlled parking facilities; and
documenting the basis for this determination.
WHEREAS, the City seeks to procure proposals from vendors to provide the following:
supplies, materials and repair parts for the Fleet Management operation; vehicle rental service; travel
agency service; and management and operation services for any City owned or controlled parking
facilities; and
WHEREAS, this Council finds that the use of the procurement method of competitive
negotiation for the above mentioned items will allow for consideration of the factors of experience,
qualifications, and references as related to the offers; and
WHEREAS, this Council finds that the use of the procurement method of competitive
negotiations for goods for Fleet Management, vehicle rental service, and travel agency service will
also allow consideration of volume discounts, billing, quality of reports, electronic media capability
and pricing advantages. Additional issues, other than price, for fleet repair parts are guaranteed parts
availability to reduce downtime and cost avoidance in reduced inventory cost, inventory carrying cost
and in the elimination of multiple parts orders and payment thereof, and
I:\Cl(~tk01-206 CN Ptof(~ S~t
WHEREAS, this Council finds in regard to the procurement of management and operation
services for any City owned or controlled parking facilities that the use of the procurement method
of competitive negotiation will allow for the evaluation of responsive offerors to include a means to
evaluate the quality of services being offered in the areas of customer responsiveness, manpower
allocation and financial management; and
WHEREAS, City Council is of the opinion that such items should be procured by competitive
negotiation rather than competitive sealed bidding.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Pursuant to Section 23.1-4 (e), Code of the City of Roanoke, (1979), as mended, this
Council finds that the procurement method known as competitive sealed bidding is not practicable
and/or is not fiscally advantageous to the public for the reasons set forth above for the following: (1)
procurement of supplies, materials and repair parts for the Fleet Management operation; (2) v~hicle
rental service; (3) travel agency service; and (4) for management and operation services for any City
owned or controlled parking facilities.
2. City Council directs that the procurement method known as competitive negotiation
shall be used for the following: (1) procurement of supplies, materials and repair parts for the Fleet
Management operation; (2) vehicle rental service; (3) travel agency service; and (4) for management
and operation services for any City owned or controlled parking facilities, all as more fully set forth
in the City Manager's Letter to this Council dated September 17, 2001.
3. This Resolution documents the basis for City Council's determination.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Competitive Negotiations
For Goods and Services
Background:
The City desires the opportunity to consider entering
agreement with goods and service providers for the following:
·
·
·
·
into a contractual
Supplies, materials and repair parts for the Fleet Management operation.
Rental service for cars, light trucks and vans for out of town travel.
Travel agency service.
Management and operation services for any City owned or controlled
parking facilities.
Although the sealed bid method of procurement would normally be used, it is not
practicable or fiscally advantageous to the public in the above cases. The
experience, qualifications, and references of firms that can provide the above
listed goods and services are of equal, if not greater, importance than the cost.
Issues of volume discounts, billing, quality of reports, electronic media capability
and pricing advantages are of vast importance in the areas of goods for Fleet
Management, rental service and travel agency service. Additional issues, other
than price, for fleet repair parts are guaranteed parts availability to reduce
downtime and cost avoidance in reduced inventory cost, inventory carrying cost
and in the elimination of multiple parts orders and payment thereof. The
procurement of parking management and operation services must include a
means to evaluate the quality of services to be provided in areas such as
customer responsiveness, manpower allocation and financial management.
Therefore, the process of competitive negotiation using the request for proposal
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va.us
The Honorable Mayor and Members of Council
September 17, 2001
Page 2
process has been identified as the best method for procurement of these goods
and services.
Considerations:
The Code of the City of Roanoke provides, as an alternate method of
procurement to using the bid process, a process identified as "competitive
negotiation." Prior approval by Council is necessary before the alternate method
may be used. See City Code Section 23.1-4 (e). This method will allow for
negotiations with two (2) or more providers to determine the best qualified at the
most competitive price or rate.
Recommended Action:
City Council authorize the use of competitive negotiation as the method to secure
vendors to provide appropriate goods and services as identified in this letter.
Respectfully submitted,
City Manager
DLB:bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Director of General Services
Barry L. Key, Director of OMB
Robert L. White, Purchasing Manager
#CM01-00206
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #22-72-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35568-091701 authorizing the City Manag'er to
continue the services of the Outstationed Eligibility Worker at the Roanoke City Health
Department, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on MondaY, September 17, 2001.
SMM:jms
Attachment
pc:
Sincerely,
Deputy City Clerk
Dr. Molly O'Dell, Health Director, 515 Eighth Street, S. W., Roanoke, Virginia
24016
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
George C. Snead, Jr., Assistant City Manager for Operations
Glenn D. Radcliffe, Director, Department of Human Services
Barry L. Key, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35568-091701.
A RESOLUTION authorizing the City Manager to continue the services of the Outstationed
Eligibility Worker at the Roanoke City Health Department, upon certain terms and conditions.
WHEREAS, the Roanoke City Department of Social Services and the State Health
Department entered into an agreement in 1994 to establish an Eligibility Worker position through
the Department of Social Services to be placed at the Roanoke City Health Department to ensure that
all citizens have an opportunity to apply for Medicaid; and
WHEREAS, this program is also beneficial to the Department of Social Services in that it
is provided an eligibility worker at no cost for salary and benefits; and
WHEREAS, the City Manager has recommended the continued services of the Outstationed
Eligibility Worker in a letter dated September 17, 2001.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City
Manager is hereby authorized to continue the services of the Outstationed Eligibility Worker at the
Roanoke City Health Department in accordance with the original agreement, pursuant to the terms
and conditions contained in the City Manager's letter to this Council dated September 17, 2001.
ATTEST:
H:\r~ligibilitywo~k~'.2001
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #22-60-72-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35567-091701 amending and reordaining certain
sections of the 2001-2002 Grant Fund Appropriations, providing for appropriation of
$33,234.00, to continue services of the Outstationed Eligibility Worker at the Health
Department.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Attachment
pc:
Darlene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations,
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Services
Barry L. Key, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35567-091701.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 4,092,803
Medicaid Eligibility Worker- FY02 (1-8) ......................... 33,234
Revenues
Health and Welfare $ 4,092,803
Medicaid Eligibility Worker- FY02 (9-10) ........................ 33,234
1) Regular Employee
Salaries
2) City Retirement
3) ICMA Match
4) FICA
5) Health Insurance
6) Dental Insurance
7) Life Insurance
8) Disability Insurance
9) Medicaid Eligibility
Worker- State 02
10) Medicaid Eligibility
Worker- Federal 02
(035-630-5177-1002)
(035-630-5177-1105)
(035-630-5177-1116)
(035-630-5177-1120)
(035-630-5177-1125)
(035-630-5177-1126)
(035-630-5177-1130)
(035-630-5177-1131 )
(035-630-5177-5177)
(035-630-5177-5178)
26,411
1,667
260
1,911
2,520
2O2
213
50
16,617
16,617
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFtCE
Office of the City Manager
'01 ~PIO P2:§5
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carter, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr. Council Member
Honorable William White, Sr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor and Members of Council:
Subject:
Funding for Restricted
Eligibility Worker
Background:
Roanoke Department of Social Services and the State Health Department entered
into an agreement in 1994 to establish an Eligibility Worker position through the
Department of Social Services to be placed at the Roanoke Health Department to
assure that all citizens have an opportunity to apply for Medicaid. The Agreement
remains in effect until modified by mutual consent or operation of law (see
attachment).
There is no local cost for this position. Approximately 50% of the cost is
reimbursed from federal Medicaid administrative funds and the Health Department
reimburses the remaining cost.
Considerations:
Roanoke Health Department is satisfied with the results of having this position on
location and wishes to continue the services (see attachment).
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
September 17, 2001
Page 2
Recommendations:
Authorize the City Manager to continue the services of the Outstationed Eligibility
Worker at the Health Department in accordance with the original agreement, and
appropriate $33,234 for FY01/02 to revenue and expenditure accounts to be
established in the Grant Fund by the Director of Finance. The expenditures to be
funded are as follows:
· Salary $26,411
· City Retirement 1,667
· ICMA Match 260
· FICA 1,911
· Health Ins. 2,520
· Dental Ins. 202
· Life Ins. 213
· Disability Ins. 50
$33,234
GDR:rji
Respectfully submitted,
City Manager
CC;
Rolanda A. Johnson, Assistant City Manager for Community Development
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human/Social Services
Molly O'Dell, M.D., Director of Health Department
CM01-00203
'MEDICAID
"ELIGIBILITY DETERMINATIONS
-PLACEMENT OF ELIGIBILITY DETERMINATION STAFF
AT DESIGNATED HEALTH DEPARTMENTS
'AGREEMENT
'Between
'The State Health Department
'The Virghfia Department of Social Services
Department of Social Services
ARTICLE I
' PXlRP.
This Agreement is entered into as of the date specified below by and between ~
.Qily_ Department of Social Services hereafter referred to as the Local DSS, The State Health
Department ~r referred to as Health Department, and the Virginia Department of Social
Services, hereafter referred to as VDSS to locate a Medicaid worker, hereafter referred to as
Health Department Eligibility Worker (HDEW), on-site at the Health Department.
The Local DSS and the Health Department agree to use the HDEW exclusively for the'
purpose outlined in ~ Agreement. The Local DSS is specifically prohibited from using the
HDEW for any purpose other than completing cases originating through the Health
Department.
ARTICLE II
b-~'N~IONS TO BE PERFORMED BY HDEW
Application Acceptance and Processing
Medicaid Applications, Health Department patients referred to the HDEW shall have
all the rights and privileges of any other applicant for assistance. Health Department
persormel will refer for Medicaid eligibility determln~tion all potentially eligible
medically indigent patients.
EliQbility Criteria - Eligibility for Medicaid will be determined using all
applicable rules, regulations, and policies governing the general population
applying for Medicaid.
Each HDEW shall be supplied a copy of the Medicaid Manual by the
Local DSS. It shall be the responsibility of each HDEW to keep the
Medicaid Manual current with all revising transmittals.
All forms necessary to process Medicaid applications shall be ordered by
the appropriate local DSS through the usual procedures and made
available .to the HDEW.
Case Development - The HDEW shall process ali Medicaid applications taken
at the Local Health Development for adults and children who are residents of
the HDEW's locality. Completed cases shall be forwarded daily to the local
DSS for immediate enrollment.
Applications for patients from other jurisdictions will be forwarded by
the HDEW, unprocessed, to the city or county of residence.
Medicaid eligibility must.be determined in conformity with processing
standards contained at Part II, Chapter A, of the Medicaid Manual.
Therefore, no local DSS processing procedures shall encumber or delay
certifying and em'oiling eligible cases.
'2
Bo
Confidentiality of File Informatiorl
Confidentially of client information contained in existing files (both paper and
electronic) is to be protected, and access to Medicaid eligibility fries shah be
limited to the HDEWs and Local Departments of Social Services.
'2.
'Information released to Health Department personnel shall be limited to
information authorized for d~tion in accordance with the applicant
Release of Information. It shah be released in a manner consistent with
efficiency and non-duplication ofeffort among the Medicaid, WIC, and medical
services programs.
Information maintained by or which can be secured by the local DSS shall be
shared with the HDEW when necessary to determine eligibility for Medicaid
under this Agreement. This includes diagnosis information and local public
records.
Health Department Eli~bility Workers - Organization
Caseload Standards - The HDEW shall be an employee of the local DSS but
shall not count in the determinations of local stalTmg needs.
StalTmg level will be one full time position. This stalTmg level will be re-
evaluated by repreqentative~ of the parti~q to thin A_tn'eement after one year of
operation ming the following criteria to determine its applicability and the need
to make adjustment.
Increased reimbursement by Medicaid due to increased Medicaid
enrollment then compared to the one year period, immediately prior to
the effective date of the contract.
-b. -Increased numbers of medically indigent eligibles enrolled in Medicaid.
Training - The HDEWs shall be treated as other eligibility workers as regards
provision of Medicaid program training and technical assistance. HDEW will
be under the supervision on local Department of Social Services Supervisor who
will be responsible for instruction, accountability, payroll information, and job
Coverage - HDEW shall be available to take applications at the Local Health
Department during Local Health Department's clinics and at other times
available to take applications for Health Department Home Health, CHIP and
MICC patients not attending scheduled clinics and at other times agreed to by
the Local DSS and Health Department.
Performance Standards. Performance Standards applicable to other Medicaid
workers shall be the performance standards applicable to the HDEW.
"8.
'Job Classification - The HDEW shall be employed in the same personnel
classification and be afforded the same benefits az any other local Medicaid
worker in the Local DSS, except that their employment is restricted to the life of
this project.
'Relationships - Thc Health Department, the HDEW, and their employing
agencies shall cooperate to the mutual benefit ofboth by sharing informational
materials, conducting joint staff meetings, and providing each worker with
periodic reports of work performed such as: referrals m~de, application
approvals and costs of,services paid, subject to the confidentiality requirements
in Article II, B.
Liaison - Each of. the parties to this Agreement shall designate a contact person
for dissemination of information about job functions, operating procedures, and
problem re~olution.
De
The Health Department will provide, arno cost to this project, necessary secure
space and equipment for the eligibility worker, such as desk, chair, reasonable
office supplies, and other furniture and equipment necessary for performance of
the contract.
The Local DSS will provide support for purposes of traciclng referred patients
and compiling statistical reports in MAPPER.
ARTICLE III
This project, whereby local workers will be physically located at the Health Department
will use funds appropriated to the State Health Department to fund the non-federally
matched portion of the costs of maintaining the HDEW.
The Local DSS shah submit monthly to the VDSS individual claims for 100
percent reimbursement of personnel costs for the HDEW;
Each claim for reimbursement shall be submitted on form DA-20-250,
Accounting Voucher.
Each monthly claim shall be rdmb~ by the VDSS at 100 percent of
costs.
-2.
"The VDSS shall submit monthly to DM,aS, separately identifiable from other
federal claims for Medicaid administration reimbursement, all claims of
admini-~,~xative expenditures a,~o~ted with operation of this AgreemenL
-The Health Department agrees to reimburse the VDSS through an Interagency
Transfer of funds for any costs for which federal reimbursement does not equal
100 percent of such State agency reimbursement made for the month. Funds
used by the Health Department to reimburse VDSS must not come from federal
sources. The Interagency Tran.~rer Invoice will be forwarded by the tenth
working day of the month following the covered period.
ARTICLE IV
MAINTENANCE OF RECORDS
'Administrative Records - Records of admlni.~trative costs shall, be maintained
separate from other local DSS and Health Department records for evaluation
and determination of the ultimate effectiveness of the project.
'5
A..pplications - Separate identification shall be maintained of aH referrals made
by Health Department personnel to the HDEW. Referrals will be tracked and
the outcome recorded as either approved, denied, or failure/refusal to follow
through.
-3.
Approved cases will be tracked and total expenditures under Medicaid to the
Health Department and other providers will be periodically gathered into
reports by Central Office staff.
ARTICLE V
TERM OF AGREEMENT
This Agreement shall be~n after all part/es have signed this Agreement and when personnel
have been employed and/or reassigned to the Health Department site. An effectiveness
evaluation shall be conducted by representatives of this Agreement after the site has been fully
operational for twelvemonths. After completion ofthe twelve month effectiveness evaluation,
any party to this Agreement m~y terminate its partidpation in this project with or without
cause upon sixty days notice in writing to the other parties. In lleu of such action, this
Agreement.~hnl! remain in effect until modified bymutual consent or operation oflaw. Interim
evaluations, problem identification and resolution sessions will be held quarterly after the first
six-month review, on an as needed basis throughout the life of this Agreement.
'6
SIGNATURE SHEET
Agreement for placement of eligibility workers at the _lLoanoi~i~ty_ Health Department
between:
The State Health Department
The Vir~ia Depaximent of Social Services
~ Department of Social Services
I hereby agree to the terms of this agreement:
W. Robert Herbert, City Manager
Roanoke City
a?' ']' ? ~ '(Dated)
(Signed)
MOlly L. ljttutlage, M.D.
Acting Health Director
oQ "I - ~ Y (Dated)
'L~ry D. lackso~,
S/ate Department of Social~ices
(Dated)
(Signed)
Robert B. Stroube, M.D., M.P.H.
State Health Commi.~ioner"
State Health Department
(Signed)
(Dated)
"7
215 Church Av~an~
Roano~ Va. 24011
m~
Dear Glmn,
ame clients to help ~ tl~ conO,~ over completion of forms and oommav~aion between tlmm and
VDH
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #72-246
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
September 17, 2001, Council Member Wyatt requested a status report with regard to those
recipients of the Fifth District Employment and Training Consortium Welfare to Work
program and the impact of the program on the City, local churches, non-profit agencies,
etc.
Sincerely,
Deputy City Clerk
SMM:jms
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #60-72-246
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso: ,
I am attaching copy of Ordinance No. 35569-091701 amending and reordaining certain
sections of the 2001-2002 Consortium Fund Appropriations, providing for appropriation of
$117,490.00, in connection with the Fifth District Employment and Training Consortium
Welfare to Work program.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
~. ~Stephanie M. Moron ' ~0~'t') Deputy City Clerk
SMM:jms
Attachment
pc:
Dadene L. Burcham, City Manager
Roland A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Services
Barry L. Key, Director, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35569-091701.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Fifth District Employment & Training Consortium
Welfare to Work Extension 1998 (1-23) ...........................
Welfare to Work Extension 1999 (24-46) ..........................
$ 5,826,973
59,492
57,998
Revenues
Fifth District Employment & Training Consortium
Welfare to Work Extension 1998 (47) .............................
Welfare to Work Extension 1999 (48) .............................
$ 5,826,973
59,492
57,998
1) Temporary Employee
Wages
2)Wages
3) Fringes
4) Travel
5) Communications
6) Supplies
7) Insurance
8) Leases
9) Equipment
10) Miscellaneous
11 ) Wages
12) Fringes
13) Travel
14) Communications
1'5) Supplies
16) Insurance
(034-633-2293-8049)
(034-633-2293-8050)
(034-633-2293-8051 )
(034-633-2293-8052)
(034-633-2293-8053)
(034-633-2293-8055)
(034-633-2293-8056)
(034-633-2293-8058)
(034-633-2293-8059)
(034-633-2293-8060)
(034-633-2293-8350)
(034-633-2293-8351 )
(034-633-2293-8352)
(034-633-2293-8353)
(034-633-2293-8355)
(034-633-2293-8356)
8,894
468
141
439
164
175
82
1,757
2,898
246
1,013
253
117
117
59
59
17) Leases
18) Equipment
19) Miscellaneous
20) Support Services
21) Individual Referral
22) On-The-Job-Training
23) Subsidized Wages
24) Temporary Employee
Wages
25) Wages
26) Fringes
27) Travel
28) Communications
29) Supplies
30) Insurhnce
31) Leases
32) Equipment
33) Miscellaneous
34) Wages
35) Fringes
36) Travel
37) Communications
38) Supplies
39) Insurance
40) Leases
41) Equipment
42) Miscellaneous
43) Support Services
44) Individual Referral
45) On-The-Job-Training
46) Subsidized Wages
4'/) Welfare to Work -
Extension 1998
48) Welfare to Work -
Extension 1999
(034-633-2293-8358)
(034-633-2293-8359)
(034-633-2293-8360)
(034-633-2293-8461 )
(034-633-2293-8500)
(034-633-2293-8501)
(034-633-2293-8502)
(034-633-2294-8049)
(034-633-2294-8050)
(034-633-2294-8051)
(034-633-2294-8052)
(034-633-2294-8053)
(034-633-2294-8055)
(034-633-2294-8056)
(034-633-2294-8058)
(034-633-2294-8059)
(034-633-2294-8060)
(034-633-2294-8350)
(034-633-2294-8351 )
(034-633-2294-8352)
(034-633-2294-8353)
(034-633-2294-8355)
(034-633-2294-8356)
(034-633-2294-8358)
(034-633-2294-8359)
(034-633-2294-8360)
(034-633-2294-8461)
(034-633-2294-8500)
(034-633-2294-8501 )
(034-633-2294-8502)
(034-633-2293-2293)
(034-633-2294-2294)
$ 586
410
158
14,404
12,882
2,459
11,710
8,671
457
137
428
160
171
8O
1,713
2,826
24O
988
247
114
114
57
57
571
4O0
154
14,043
12,558
2,398
11,414
59,492
57,998
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk·
RECEIVED
CITY CLERI~...S, O.J:.F'IRF
Office of-f~ L.~Ty lvrarTc~er
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Welfare To Work Funding for the
Fifth District Employment and
Training Consortium
Background:
The Fifth District Employment and Training Consortium (FDETC) administers the
federally funded Workforce Investment Act (WIA) for the region, which encompasses
the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke as well as the cities
of Covington, Roanoke and Salem. WlA funding is for two primary client populations:
dislocated workers who have been laid off from employment through no fault of
their own, and
economically disadvantaged individuals as determined by household
income guidelines set by the U.S. Department of Labor.
The City of Roanoke is the grant recipient and fiscal agent for FDETC funding, thus,
City Council must appropriate the funding for all grants and other monies the FDETC
receives.
The state office of the Virginia Department of Social Services has sent the Consortium
a notice of additional monies for the operation of the Welfare to Work Program. These
are additional funds which increased the amount of the original grants. These funds
were reallocated because of the changes made in the Workforce Investment Areas
statewide.
Ao
FY-98 Grant was increased by $59,492. The original contract expired on
June 30, 2001. An extension of twenty-four months has been granted.
The contract extension period will begin June 30, 2001 and end on
June 30, 2003. All scope of work and all terms and conditions of the
original contract remain the same during the contract extension period.
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va.us
Honorable Mayor and Members of Council
September 17, 2001
Page 2
Bo
FY-99 Grant was increased by $57,998. The contract period for this grant
is October 1, 1999 through June 30, 2002. An extension of this contract
is expected.
Considerations:
· Program Operations - Existing activities will continue and planned programs will be
implemented.
· Funding - Funds are available from the Grantor agency and other sources as
indicated, at no additional cost to the City.
· Timing - Immediate action will allow transition activities to be implemented and
completed within planned time frames, July 1, 2001 through June 30, 2002.
Recommended Action:
Appropriate the FDETC's funding totaling $117,490 and increase the revenue estimate
by $117,490 in accounts to be established in the Consortium fund by the Director of
Finance.
ubmitted,
Darlene L. ~
City Manager
DLB:wc
C:
Rolanda A. Johnson, Assistant City Manager for Community Development
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human/Social Services
#CM01-00208
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #60-172-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35570-091701 adopting a policy on allocation of
funds from the United States Department of Housing and Urban Development.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Deputy City Clerk
SMM:jms
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
Alicia F. Stone, Budget Administrator -
Frank E. Baratta, Budget Team Leader
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35570-091701.
A RESOLUTION adopting a policy on the allocation of funds from the United States Department
of Housing and Urban Development.
WHEREAS, the City of Roanoke is an entitlement community under the Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG)
programs of the U. S. Department of Housing and Urban Development (HUD);
WHEREAS, each fiscal year, about $4 million in HUD funds are available to the City, including
new grants, anticipated program income and funds unexpended from prior years; and
WHEREAS, a policy for the allocation of funds from HUD would assist City Council in budgeting
and distributing these funds for housing, neighborhood and economic development, human services and
other community needs.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the policy on the
allocation of funds from the United States Department of Housing and Urban Development, as more
particularly set forth in the City Manager's letter dated September 17, 2001, and as attached to such letter,
is hereby adopted, and that the City Manager is hereby authorized to implement the policy as part of the
budgeting process for Fiscal Year 2002-2003.
ATTEST:
City Clerk.
H:~IF~ASUI~ES~R-HUDFUNDS POL ICYDRAFr
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
'01 gl~ 12 P4:25
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject: Policy on HUD Funds
Background:
The City of Roanoke is an entitlement community under the Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter
Grant (ESG) programs of the U.S. Department of Housing and Urban Development
(HUD). Each fiscal year, about $4 million in HUD funds are available to the City, including
new grants, anticipated program income and funds unexpended from prior years. As
discussed with City Council during the FY 2001-2002 budget study, the HUD funds policy
proposed for adoption by City Council sets guidelines for budgeting and distributing these
funds for housing, neighborhood and economic development, human services and other
community needs.
Considerations:
This recommended policy replaces the previous "HUD Funds Allocation Policy" which
was prepared at City Council's request in 1998. The new policy emphasizes using the
City's HUD funds to bring about change by targeting activities of defined scope and
duration, rather than by supporting on-going programs. A key provision of the new policy
places a three-year limit for funding any noncapital program of an on-going nature. The
policy supports the intent to make demonstrable change in the community by orienting
the budgeting process toward making fewer, but larger, awards. Greater expectations will
be placed upon activities to leverage other resources, especially financial assistance from
the private sector, and to create collaborations with other community organizations and
stakeholders.
Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (~540) 853-1138
CityWeb:www. ci.roanoke,va.us
The Honorable Mayor and Members of Council
September 17, 2001
Page 2
The recommended policy is designed to place increasing emphasis on addressing the
City's housing needs, particularly affordable housing. Historically, about 50% of the
City's combined CDBG, HOME and ESG funding has been used for housing activities.
Under the new policy, housing activities will take up over 70% of these funds. In
addition, in the past housing activities have been conducted by several agencies in
various areas of the City. The intent of the new policy is that fewer agencies receive
larger concentrations of the housing funds to conduct projects initiated or specified by
the City in targeted areas. The desired result is that a visible impact be achieved in the
targeted neighborhoods, helping to draw in private development to broaden the impact.
Recommended Action:
Adopt the policy on HUD funds and authorize the City Manager to implement the policy
as part of the budgeting process for Fiscal Year 2002-2003.
Respectfully submitted,
City Manager
Attachments: I
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of Management and Budget
Alicia F. Stone, Budget Administrator
Frank E. Baratta, Budget Team Leader
CM01-00210
DRAFT
(Updated as of 9/6101)
The Council of the City of Roanoke, Virginia
Policy on HUD Funds
Preamble: Each year, the City of Roanoke receives approximately $3 million in new entitlement grants under
the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency
Shelter Grant (ESG) programs of the U.S. Department of Housing and Urban Development (HUD). Including
income earned through the operation of these programs and unexpended prior-year entitlement funds, a total
of approximately $4 million in HUD funds may be available to the City for a given fiscal year. This policy sets
forth guidelines for the budgeting and distribution of these HUD funds.
Mission: In recognition of the many needs of the City and its limited resources, the primary mission of the
City's HUD funds shall be to act as a catalyst for change by providing seed funding for eligible projects and
programs and to attract other resources, especially those of the private sector. In carrying out this mission,
the HUD budgeting process shall identify capable organizations to carry out targeted efforts, rather than to
support on-going activities.
It shall be the policy of the Council of the City of Roanoke, Virginia, that:
All CDBG, HOME and ESG funds available to the City shall be used only for programs and projects which
support the aims and intent of City Council's "Vision" statement. Further, these funds will be used to
promote strategies in the City's Comprehensive Plan and HUD's national goals.
2. With respect to allocating the City's CDBG, HOME and ESG funds:
Of the CDBG funds available, the following targets are designated:
(1) For the 2002-2003 period: 35% for "housing"; 25% for "neighborhood development"; 20% for
"economic development"; 10% for "human services"; and 10% for "planning and administration."
(2)
For the 2003-2004 period: 60% for "housing"; 10% for "neighborhood development"; 15% for
"economic development"; 10% for "human services"; and 5% for "planning and administration."
(In budgeting for the 2003-2004 period and thereafter, it is intended that the housing projects
funded be those which are City initiated or developed and that the neighborhood development
funding be available for use by the City as well as community agencies.)
(3)
For the 2004-2005 period and after: 65% for"housing"; 5% for"neighborhood development"; 15%
for "economic development"; 10% for "human services"; and 5% for "planning and
administration."
(4)
For any fiscal year budgeting process, funds in any CDBG category in excess of the amount
required for selected activities may be apportioned to other categories, provided that the amount
designated for the "Human Services" or "Planning and Administration" categories shall at no time
exceed 90% of the maximum allowed by law.
In accordance with law, all HOME funds available for a given fiscal year shall be used for activities to
provide affordable housing.
c. In accordance with law, all ESG funds available for a given fiscal year shall be used for activities to
address homelessness.
Of the amounts available for any given fiscal year, not less than 70% of the CDBG funds and 70% of the
HOME funds shall be designated for targeted neighborhoods (or portions thereof) or other defined areas
of the City. As soon as may be practicable, the City Department of Planning and Building Services (or
other designated entity), in consultation with other City departments and community organizations and
individuals, as appropriate, shall develop a prioritized listing of such targeted neighborhoods or other
defined areas--based on housing/infrastructure deterioration, poverty rates or other such factors as may
be applicable--to be used in the annual targeting of HUD funds. In the interim, HUD funding application
guidelines and selection criteria shall be constructed in such manner as to create a substantial preference
for targeted, concentrated uses of available CDBG and HOME funds.
CDBG and HOME funds shall not be used to support on-going programs or projects of the City or other
public or private nonprofit or for-profit community organizations. Rather, these funds shall address
community needs through programs and projects with defined start and end dates. To this end, beginning
with the budget for Fiscal Year 2002-2003, any non-capital, on-going program or project selected for
funding shall be eligible for at most two additional years of assistance. Further, any assistance provided
for the second year shall be at most 67% of that provided for the initial year, and, for the third year, shall
be at most 33% of the initial year. Organizations shall not be guaranteed assistance for a second and/or
third year; continued assistance shall be dependent upon submission of required applications and
selection based on performance, cost, need or other appropriate factors. Initial funding applications for
multi-year programs or projects shall provide budgetary information for each year of the program or
project, reflecting all financial resources supporting the activities and the expectation of decreasing City
assistance in the second and, if applicable, third years.
In order to promote high-quality, best practices programs and projects and increase opportunities for
making measurable improvements in community conditions, the City anticipates making fewer, but larger,
awards. The City's application guidelines will encourage organizations to submit realistic funding requests
commensurate with the extent of the needs to be addressed, the scope of activities to be conducted and
the magnitude of the results to be achieved. The guidelines will limit programs and projects which will be
considered to those requesting a minimum of $25,000 in CDBG, HOME and/or ESG funds. To maximize
the impact of its limited HUD funds, the City will place greater emphasis upon the selection of programs
and projects which substantially leverage other financial resources, as well as those which incorporate
meaningful collaborations with other community organizations and stakeholders. There will be increasing
emphasis upon quantifiable outcome performance@ (e.g. increases in employment; reductions in teen
pregnancy rates) and decreasing reliance on process indicators@ (e.g. number of enrollees; number of
loan applications taken).
The budgeting of HUD funds shall avoid duplication of services and maximize the areas benefitting from
the City's limited HUD resources. To this end, when two or more projects propose to provide the same or
similar forms of assistance within the same or substantially overlapping areas, the City shall provide HUD
funds only to the most meritorious of the applicants, cost and other appropriate, objective selection criteria
being considered. Further, the City shall not provide HUD funds to programs or projects to be newly
established in areas served by other existing and similar programs and projects, except in instances
where it can be documented to the City's satisfaction that the needs to be addressed are acute,
substantially exceed the capacity of existing providers, and that such existing providers are unable or
unwilling to expand their capacities and support establishing additional providers within the area.
This policy shall supersede the previous "HUD Funds Allocation Policy," which was prepared at the
request of City Council in 1998.
For the Council:
The Honorable Ralph K. Smith, Mayor Date
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #236-304
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35572-091701 authorizing acceptance of a ~rant
from the Virginia Delinquency Prevention and Youth Act Prevention, in the amount of
$40,705.00, to continue coordinated planning and program implementation of the Office
on Youth.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
· oon
Deputy City Clerk
SMM:jms
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Services
Barry L. Key, Director, Office of Management and Budget
Marion A. Vaughn-Howard, Program Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35572-091701.
A RESOLUTION at/thorizing acceptance of a grant from the Virginia Delinquency
Prevention and Youth Act Prevention on behalf of the City to continue coordinated planning and
program implementation of the Office on Youth, and authorizing execution of any and all necessary
documents to comply with the terms and conditions of the grant and applicable laws, regulations,
and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant from the Virginia Delinquency Prevention and Youth Act Prevention, in
the amourlt of $40,705.00, to continue coordinated planning and program implementation of the
Office on Youth, as set forth in the City Manager's letter dated September 17, 2001, is hereby
ACCEPTED.
2. The City Manager, or her designee, is hereby authorized to execute any and all
requisite documents pertaining to the City's acceptance of this grant and to furnish such additional
information as may be required in connection with the City's acceptance of the foregoing grant. All
documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
H:'dvIEASURES~r-YOUTHGRANT.2001
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #60-236-304
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35571-091701 amending and reordaining certain
sections of the 2001-2002 Grant Fund Appropriations, providing for appropriation of Funds
in connection with acceptance of the Office on Youth grant from the Virginia Delinquency
Prevention and Youth Act Prevention.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on MondaY, September 17, 2001.
Sincerely,
~~ Stepha nie0~. Moo~n' '}/'~00~)
Deputy City Clerk
SMM:jms
Attachment
pc:
Dadene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda A. Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director, Department of Human Services-
Barry L. Key, Director, Office of Management and Budget
Marion A. Vaughn-Howard, Project Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35571-091701.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 4,139,850
Office on Youth Grant FY02 (1-19) ............................. 80,281
Revenues
Health and Welfare $ 4,139,850
Office on Youth Grant FY02 (20-21) ............................ 80,281
1) Regular Employee
Salaries
2) Temporary Employee
Wages
3) Salary Supplement
4) City Retirement
5) ICMA Match
6) FICA
7) Medical Insurance
8) Dental Insurance
9) Disability Insurance
(035-630-8839-1002) $
(035-630-8839-1004)
(035-630-8839-1050)
(035-630-8839-1115)
(035-630-8839-1116)
(035-630-8839-1120)
(035-630-8839-1125)
(035-630-8839-1126)
(035-630-8839-1131 )
46,552
799
900
4,271
520
3,997
2,100
185
140
10) Telephone
11 ) Administrative
Supplies
12) Special Projects
13) Expendable
Equipment
(<$5,000)
14) Training and
Development
15) Printing
16) Postage
17) Other Rental
18) Department of
Technology
19) DOT Personal
Computer Rental/
Maintenance
20) State Grant Receipts
21) Local Match
(035-630-8839-2020)
(035-630-8839-2030)
(035-630-8839-2034)
(035-630-8839-2035)
(035-630-8839-2044)
(035-630-8839-2075)
(035-630-8839-2161 )
(035-630-8839-3075)
(035-630-8839-7005)
(035-630-8839-7007)
(035-630-8839-8840)
(035-630-8839-8841 )
1,600
1,000
11,534
5OO
1,500
500
5O0
2,003
7OO
98O
4O,7O5
39,576
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY
CL£Rt~S
0FFiCEoffice of the City Manager
'01 ~[Pll P3:54
September 17, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor,
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor and Members of Council:
Subject: Office on Youth Grant
Background:
The Office on Youth received its first grant from the Virginia Delinquency Prevention
and Youth Development Act (VA DP&YD) on June 17, 1980. This year, the City has
applied for and received funding from the VA DP&YD Act Grant. This grant will
provide for the continuation of coordinated planning and program implementation of
the Office on Youth.
The 2001-2002 grant budget is as follows:
State Local Cash
Funds Match Total
$40,705.00 $39,576.00 $80,281.00
Local Cash Match was appropriated in the approved FY 01/02 Budget in transfer to
Grant Fund Account 001-250-9310-9535.
Recommended Action(s):
Authorize the City Manager to execute the appropriate documents, the form of which
shall be approved by the City Attorney, to accept the state grant and appropriate
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
September 17, 2001
Page 2
grants funds to the appropriate revenue and expenditure accounts in the Grant Fund
to be established by the Director of Finance.
submitted,
Darlene L. ~
City Manager
DLB:pr
Attachment
C~
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Rolanda Johnson, Assistant City Manager for Community Development
Glenn D. Radcliffe, Director of Human/Social Services
Marion A. Vaughn-Howard, Program Manager
#CM01-00213
Attachment A
Budget Breakdown
1002 Employee Salary $46,552.00
1004 Temporary Wages 799.00
1050 Salary Supplement 900.00
1115 ICMA 4,271.00
1116 ICMA Match 520.00
1120 FICA 3,997.00
1125 Hospitalization Insurance 2,100.00
1126 Dental Insurance 185.00
1131 Disability Insurance 140.00
2020 Telephone 1,600.00
2030 Administrative Supplies 1,000.00
2034 Special Projects 11,534.00
2035 Expendable Equipment (<$5,000) 500.00
2044 Training & Development 1,500.00
2075 Printing 500.00
2160 Postage 500.00
7007 DOT Personal Computer 980.00
7015 Management Services 700.00
3075 Other Rental 2,003.00
TOTAL $80,281.00
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanokc.va, us
September 19, 2001
File #53-192-472
STEPHANIE M. MOON
Deputy City Clerk
Douglas Hamar
Homer Flooring Co., Inc.
P. O. Box 380
Dollar Bay, Michigan 49922
Dear Mr. Hamar:
I am enclosing copy of Resolution No. 35575-091701 accepting the bid of Horner Flooring
Co., Inc., in the amount of $78,500.00, for purchase and installation of a portable
basketball floor for the Roanoke Civic Center, and rejecting all other bids 'made to the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
James M. Evans, Director, Department of Civic Facilities
D. Darwin Roupe, Director, Department of General Services
Robert L. White, Manager, Purchasing
Philip C. Schirmer, City Engineer
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~¢i.roanok¢.va, us
September 19, 2001
File #53-192472
STEPHANIE M. MOON
Deputy City Clerk
Vernon L. Shaffer
Harrison Wood Floors, Inc.
2630 Georgetown Road
Baltimore, Maryland 21230
Samuel L. Creef
Costen Floors, Inc.
P. O. Box 29468
Richmond, Virginia 23242
Gentlemen:
I am enclosing copy of Resolution No. 35575-091701 accepting the bid of Horner Flooring
Co., Inc., in the amount of $78,500.00, for purchase and installation of a portable
basketball floor for the Roanoke Civic Center, and rejecting all other bids made to the, City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
On behalf of the City of Roanoke, thank you for submitting your bid on a portable
basketball floor for the Roanoke Civic Center.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35575-091701.
A RESOLUTION accepting the bid of Homer Flooring Co., Inc. for the purchase and
installation of a portable basketball floor for the Roanoke Civic Center; and rejecting all other bids
made to the City.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. The bid submitted by Homer Hoofing Co., Inc. for the purchase and installation of
a portable basketball floor for the Roanoke Civic Center at a total cost of $78,500, which bid is on
file in the Purchasing Department, is hereby ACCEPTED, as set forth in the City Manager's letter
to Council dated September 17, 2001. '
2. The City's Manager of the Purchasing Department is hereby authorized and directed
to issue the requisite purchase order therefor, incorporating into said order the City's specifications,
the terms of said bidder's proposal and the terms and provisions of this resolution.
3. Any and all other bids made to the City for the aforesaid procurement are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the ·
City's appreciation for such bid.
ATTEST:
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #53-192-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35574-091701 declaring the City's intent to
reimburse itself from the proceeds of its general obligation public improvement bonds
authorized to be issued, pursuant to Resolution No. 35373-060401 adopted on June 4,
2001, for certain expenditures to be made in connection with proposed capital
improvements to the Roanoke Civic Center, effective on or after its adoption.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Attachment
Darlene L. Burcham
September 19, 2001
Page 2
pc:
Donald G. Gurney, Esquire, Hawkins, Delafield and Wood, 67 Wall Street, New
York, New York 10005
George B. Pugh, Jr., BB&T Capital Markets, 288 Meeting Street, 2nd Floor,
Charleston, South (~arolina 29401
The Honorable David C. Anderson, City Treasurer
The Honorable Arthur B. Crush, III,'Clerk, Circuit Court
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
James M. Evans, Director, Department of Civic Facilities
D. Darwin Roupe, Director, Department of General Services
Robert L. White, Manager, Purchasing
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35574-091701.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of its
general obligation public improvement bonds authorized to be issued pursuant to Resolution No.
35373-060401, adopted June 4, 2001, for certain expenditures to be made in connection with
proposed capital improvements to the Roanoke Civic Center; and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City hereby
declares that it reasonably expects and intends to reimburse $800,000 appropriated by an ordinance
simultaneously adopted by the City Council on September 17, 2001, for certain expenditures to be
made in connection with the purchase of the items as set forth in the City Manager's Letter to this
Council dated September 17, 2001, for Phase I of the Roanoke Civic Center Expansiola and
Renovation Project from proceeds of its general obligation public improvement bonds authorized to
be issued pursuant to Resolution No. 35373-060401, adopted by the City Council on June 4, 2001,
in the principal amount of $3,000,000 for the purpose of providing funds to defray the cost of needed
public improvements to the Roanoke Civic Center. The maximum principal amount of&bt expected
to be issued for the project is $3,000,000, all as is more fully set forth in the City Manager's letter
of September 17, 2001, to this Council.
2. This is a declaration of official intent adopted pursuant to U. S. Treasury Regulations,
Section 1.150-2. This official intent is being declared not later than sixty days after the payment of
the expenditures authorized by Paragraph 1 of this Resolution.
3. The City Clerk is directed to file this Resolution among the permanent papers of the
City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act,
2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #60-53-192-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35573-091701 amending and reordaining certain
sections of the 2001-2002 Civic Center Fund Appropriations, providing for appropriation
of $800,000.00 in Series 2002 General Obligation Public Improvement Bonds, in
connection with. the purchase of equipment for the Roanoke Civic Center.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Attachment
pc:
Dadene L. Burcham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Office of Management and Budget
James M. Evans, Director, Department of Civic Facilities
D. Darwin Roupe, Director, Department of General Services
Robert L. White, Manager, Purchasing
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35573-091701.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAI NED'by the Council of the City of Roanoke that certain
sections of the 2001-2002 Civic Center Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
AD_orooriations
Capital Outlay $ 590,059
Civic Center Expansion and Renovation (1) ........................ 1,085,000
Public Improvement Bonds - Series 2002 (2) ....................... (800,000)
1) Appropriated from
2002 Bond Funds
2) Civic Center
Expansion and
Renovation
(005-550-8615-9076) $ 800,000
(005-550-8620-9198)
(800,00o)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in
effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
Office of the City Manager
Septemb.'.~ 1~, {~01031 h0:26
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Purchase of Equipment for
Roanoke Civic Center
At its meeting on June 4, 2001 City Council authorized issuance of $3.0 million
general obligation public improvement bonds for the purpose of providing funds
to defray the cost of needed public improvements to the Roanoke Civic Center.
Several equipment purchases are needed at the Civic Center in order for the
Civic Center to provide expected levels of service, and to comply with the City's
contractual requirements for events at the Civic Center. This equipment is a part
of the Civic Center Expansion and Renovation Project-Phase I and includes a
portable basketball floor, two basketball goals, two time clocks, and an ice floor
covering. The total cost for all equipment is approximately $250,000, which will
be funded through the sale of the aforementioned general obligation bonds.
An additional component of the Phase I project which also requires funding at
this time is replacement of the Arena Lighting System, at a cost of approximately
$550,00O.
In connection with this matter, bids for the purchase and installation of a portable
basketball floor for the Roanoke Civic Center were requested by due and proper
advertisement. Three (3) bids were received, see attached bid tabulation. The
lowest bid meeting specifications was submitted by Horner Flooring Co., Inc.,
Dollar Bay, Michigan, in the amount of $78,500, with the new floor to be supplied
by November 5, 2001. Funding is available as set forth below.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci, roanoke.va,us
The Honorable Mayor and Members of Council
September 17, 2001
Page 2
Recommended Action:
Appropriate, in advance of issuance, $800,000 in Series 2002 General Obligation
Public Improvement Bonds to a new capital account entitled "Civic Center
Expansion and Renovation-Phase I." Adopt a resolution indicating the City's
intent to reimburse itself for the above items from the proceeds of General
Obligation Public Improvement Bonds to be issued in the future.
Accept the bid of Homer Flooring Co., Inc., for the portable basketball floor as set
forth above and authorize the issuance of a requisite purchase order for the total
cost of $78,500 and reject all other bids.
Respectfully submitted,
Darl?~
City Manager
DLB: bdf
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of OMB
Jim M. Evans, Director of Civic Facilities
Robert L. White, Manager, Purchasing
CM01-00218
CITY OF ROANOKE, VIRGINIA
BID TABULATION FOR PORTABLE BASKETBALL FLOOR
BID # 01-08-67
OPEN DATE: SEPT. 10, 2001
QTY DESCRIPTION VENDOR VENDOR VENDOR
HARRISON WOOD COSTEN HORNER
FLOORS, INC FLOORS, INC. FLOORING CO. INC.
1 EA HORNER PRO-KING $86,000.00 $83,000.00 $78,500.00*
PORTABLE BASKETBALL
FLOOR, INCLUDING
INSTALLATION AND
SHIPPING
,tn
TERMS: NET 30 NET 30 NET 30
DELIVERY: 60 DAYS 60 DAYS 45 DAYS
*DENOTES AWARDING OF BID
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #5-277
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35576-091701 authorizing an agreement with the
Roanoke Foundation for Downtown, Inc., for funding to be used for the benefit of the
Mounted Patrol Unit of the Police Department.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
oon
Deputy City Clerk
SMM:jms
Attachment
pc:
R. Matthew Kennell, Executive Director, Downtown Roanoke, Inc., 310 First Street,
S. W., Roanoke, Virginia 24011
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Oevelopment
A. L. Gaskins, Chief, Police Department
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35576-091701.
A RESOLUTION authorizing an agreement with Roanoke Foundation for Downtown, Inc.,
for funding to be used for the benefit of the Mounted Patrol Unit of the Police Departmem.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, an agreement with the Roanoke Foundation for Downtown, Inc., for funding to be used
for the benefit of the Mourned Patrol Unit of the Police Department, as described in the City
Manager's letter to this Council dated September 17, 2001.
2. The form of the agreement, which shall be substantially as set forth in the attachment
to the City Manager's letter and to include a provision indemnifying the Roanoke Foundation for
Downtown, Inc., on the terms detailed in the City Manager's letter, shall be approved by the City
Attorney.
ATTEST:
City Clerk
REGEIVED
CITY CLERKS OFF!fiE
Office of the City Manager
'01 ~P12 A!1:36
September 17, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Agreement between the City of
Roanoke and Roanoke
Foundation for Downtown, Inc.,
for the City of Roanoke Mounted
Patrol Unit
Background:
The Roanoke City Police Department's Mounted Patrol Unit was formed in September
1993 in partnership with Downtown Roanoke, Inc. (DRI) which formed a separate not-
for-profit tax-exempt organization, Roanoke Foundation for Downtown, Inc. to assist
DRI in raising funds for the Police Mounted Patrol Unit. As of June 30, 1998, DRI and
the Foundation had fulfilled their original five-year commitment to the City by providing
five years of financial assistance for the Mounted Patrol Unit. Downtown Roanoke, Inc.
and the Foundation have provided this assistance through fund raising efforts and have
established relationships with a variety of local vendors and suppliers, many of whom
provide services and supplies as in-kind donations or at reduced prices through DRI for
the Mounted Patrol Unit.
At the end of this five-year period, the City of Roanoke, the Roanoke Foundation for
Downtown Inc. ("Foundation") and Downtown Roanoke, Inc. ("DRI") entered into an
Agreement commencing July 1, 1998. This Agreement terminated on June 30, 2001.
In this Agreement, the City of Roanoke provided $15,000 to the Foundation to be used
for the benefit of the Mounted Patrol Unit.
Considerations:
The Foundation plans to continue to raise funds and seek donations of goods and
services to assist with the needs of the Mounted Patrol Unit. The continued funding by
Room 364 Municipal South 215 Church Avenue, S.~V Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke,va.us
Honorable Mayor and Members of Council
September 17, 2001
Page 2
the City of $15,000 is needed to cover the cost of equipment, goods and services to the
Unit to the extent such items are not donated.
The Foundation will pay all mounted patrol expenses as submitted by the City,
excluding the officer's salaries and benefits and ordinary police equipment and
uniforms, and will comply with the City's procurement procedures to the extent any
items exceeds $500.00.
The attached Agreement with the City of Roanoke and the Foundation makes provision
for an annual funding of $15,000 and shall be for the time period of July 1, 2001
through June 30, 2002, and shall be renewable for two successive terms of one year
each. The Agreement requires the City to indemnify the Foundation if City employees
or agents are guilty of negligent or intentional acts with respect to the Agreement.
Funding for the FY 2002 donation of $15,000 is available in account 001-300-7220-
3696.
Recommended Action:
City Council authorize the City Manager to execute, and the City Clerk to attest, the
attached with the Roanoke Foundation for Downtown, Inc., approved as to form by the
City Attorney, within the limits of funds set forth in this report for the purposes specified
herein.
DLB:jr
C:
Respectfully submitted,
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda Johnson, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
#CM01-00147
AGREEMENT
THIS AGREEMENT by and between THE CITY OF ROANOKE, VIRGINIA, a municipal
corporation organized under the laws of the Commonwealth of Virginia ("City") and
ROANOKE FOUNDATION FOR DOWNTOWN, INC. ("Foundation"), a non-stock
corporation organized under the laws of the Commonwealth of Virginia, is dated July 1, 2001,
for identification.
WHEREAS, the parties to this Agreement desire that City maintain a mounted patrol unit
("Unit") within the Police Department of City to serve the residents of City; and
WHEREAS, Foundation is willing to contribute to the extent provided herein to the well-being
of the unit;
NOW THEREFORE, the parties agree as follows:
The term of this Agreement shall be for one year, commencing July 1, 2001 and ending
on June 30, 2002. This Agreement shall automatically renew for two (2) successive
terms of one year each unless any party shall provide to the other parties, at least sixty
(60) days prior to the end of the initial term or any renewal term, written notice of the
notice giver's intent not to renew the Agreement.
Foundation shall have no responsibility for the payment or reimbursement of any expense
incurred hereunder except from funds provided by the annual operating subsidy.
Prior to July 1 st of each year that this Agreement is in effect, City will prepare an annual
operating budget for the next fiscal year. City will be responsible for all operating
expenses in excess of the operating subsidy unless expressly approved by Foundation.
City shall provide Foundation an annual operating subsidy of $15,000. As and to the
extent such operating subsidy is received, Foundation will pay all mounted patrol
expenses as submitted by City, excluding the officers' salaries and benefits and ordinary
police equipment and uniforms. All decisions as to goods and services to be purchased
with operating subsidy funds are solely the responsibility of City, and Foundation shall
have no liability or responsibility for the goods and services purchased.
The parties recognize that the Unit shall be under the operational control of City and that
the horses and all equipment donated to City shall be the sole property of City. City
agrees to indemnify and hold harmless Foundation, its respective officers, agents, and
10.
employees, from claims arising out of City's intentional or negligent acts or omissions
with respect to this Agreement.
In the event that Foundation fails or refuses to perform its duties hereunder, City shall,
within forty-five (45) days of Foundation's failure or refusal of performance, give
Foundation written notice of such failure or refusal of performance which notice shall
completely and accurately describe the duty and the nature of Foundation's refusal or
failure of performance. Within thirty (30) days of receipt of such notice, Foundation
shall undertake to perform or cause the performance of the its said duty. No funds
received from the service district tax shall be expended for purposes of this Agreement.
Any and all notices, requests or demands given or required to be given under this
Agreement shall be in writing and mailed by registered or certified mail, return receipt
requested, postage prepaid, or hand-delivered to the other party. Notice to City shall be
provided to City Manager, 364 Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia 24011. Notice to Foundation shall be provided to President, Downtown
Roanoke Incorporated, 213 Market Street, Roanoke, Virginia 24011.
In the performance of this Agreement, Foundation shall not discriminate against any
contractor, subcontractor, sublessee, employee, applicant for employment, or invitee,
because of race, religion, color, sex, or national origin, except where race, religion, color,
sex, or national origin is a bona fide qualification reasonably necessary to the normal
operation of the party.
By August 31st after each year this Agreement is in effect, Foundation shall make
available to appropriate City personnel an accounting of fiscal year expenditures of those
funds included in this Agreement. Upon request of City, Foundation shall provide the
City with an annual audited financial statement for Foundation.
This agreement shall not be amended or modified unless such amendment or
modification is set forth in a written instrument executed by all parties to this agreement.
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
By:
Its:
Witness
ROANOKE FOUNDATION FOR
DOWNTOWN, INC.
By:
Its:
Approved as to Form
City Attorney
Approved as to Execution
City Attomey
Appropriation and funds required for the Agreement certified:
Director of Finance
Date
Account #001-300-7220-3696
$15,000'
*Payment in this mount was made to Roanoke Foundation for Downtown on
3
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
September 19, 2001
File #70-192-472
STEPHANIE M. MOON
Deputy City Clerk
Les E. Martin, President
Hoffend South, Inc.
831 Winston Street
Greensboro, North Carolina 27405
Dear Mr. Martin:
I am enclosing copy of Ordinance No. 35577-091701 accepting the bid of Hoffend South,
Inc., in the amount of $76,786.00, for assisting with removal of the old fire curtain and for
fabrication and installation of a new reef rigged fire curtain in the Roanoke Civic Center
Auditorium, upon certain terms and conditions; and authorizing the proper City officials to
execute the requisite contract for such work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
James M. Evans, Director, Department of Civic Facilities
D. Darwin Roupe, Director, Department of General Services"
Robert White, Manager, Purchasing
Barry L. Key, Director, Office of Management and Budget
Philip C. Schirmer, City Engineer
L. Bane Coburn, Project Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35577-091701.
AN ORDINANCE accepting the bid of Hoffend South, Inc., for assisting with the removal
of the old fire curtain and for the fabrication and installation of a new reef rigged fire curtain in the
Civic Center Auditorium, upon certain terms and conditions and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Hoffend South, Inc., in the amount of $76,786 for assisting with the removal
of the old fire curtain and for the fabrication and installation of a new reef rigged fire curtain in the
Civic Center Auditorium, as is more particularly set forth in the City Manager's Letter dated
September 17, 2001, to this Council, suchbid being in full compliance with the City's platls and
specifications made therefor and as provided in the contract documents offered the bidder, which bid
is on file in the Purchasing Department, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, the requisite contract with the successful bidder, based on its
p.roposal made therefor and the City's specifications made therefor, the contract to be in such form
as is approved by the City Attorney, and the cost of the work to be paid for out of funds heretofore
or simultaneously appropriated by Council.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
[:\Clet~OI-215 Fi~ Oniain Civio ~
City Clerk.
RECEIVED
CllY CLERKS OFFICE
Office of the City Manager
September..'~7, '~P01~2 "1:36
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Contract Award
Reef Rigged Fire Curtain
Civic Center Auditorium
The original Civic Center Auditorium stage was equipped with an asbestos containing fire
curtain which now requires replacement with a new fire curtain.
After properly advertising the project twice, only one bid was received on Wednesday,
July 25, 2001 (no response.the first time) with Hoffend South, Inc., 831 Winston Street,
Greensboro, North Carolina 27405, submitting a bid in the amount of $76,786 for assisting
with the removal of the old fire curtain and for the fabrication and installation of a new reef
rigged fire curtain in the Civic Center Auditorium. The construction time was specified as
sixty (60) consecutive calendar days for fabrication/installation of the new fire curtain.
Funding is available in account #005-550-8607.
Recommended Action:
Accept the above bid and authorize the City Manager to execute a contract for the above
work with Hoffend South, Inc. in the amount of $76,786 with 60 consecutive calendar days of
contract time.
Respectfully submitted,
City Manager
DLB/LBC/bls
C;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
D. Darwin Roupe, Director of General Services
#CM01-00215
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci, roanoke.va,us
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #24-249
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35578-091701 authorizing the City Manager to seek
an amendment of §36.1-640, Architectural Review Board, Code of the City of Roanoke
(1979), as amended, to eliminate certain qualifications for membership on the Architectural
Review Board.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Deputy City Clerk
SMM:jms
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda A. Johnson, Assistant City Manager for Community Development
Christopher L. Chittum, Secretary, Architectural Review Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35578-091701.
A RE SOLUTION authorizing the City Manager to seek an amendment o f § 36.1 - 640,
Architectural Review Board, of the Code of the City of Roanoke (1979), as amended, to
eliminate certain qualifications for membership on the Architectural Review Board.
WHEREAS, § 15.2-2286(7), Code of Virginia (1950), as amended, provides, inter alia,
that whenever the public necessity, convenience, general welfare and good zoning practices
require, the governing body of a locality may, by resolution, initiate an amendment to the
zoning regulations of the locality.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to seek amendment of §36.1-640,
Architectural Review Board, of the Code of the City of Roanoke (1979), as amended, in
order to eliminate certain qualifications for membership of the Architectural Review Board,
as set forth in the letter dated September 17, 2001, to this Council.
ATTEST:
City Clerk.
H:\MEA SUP. ESXr-zoningamendmentauthorityarb. 1
RECEIVED
CITY
the City Manager
'01 SEPI.,1 A~:26
September 17, 200'1
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Amendment of Section 36.1-640
of the Code of the City of
Roanoke, (1979), as amended
Background:
A committee appointed by City Council in January, 2001, reviewed and made
recommendations regarding restructuring various City authorities, boards, commissions
and committees.
Many of the recommendations set forth in the April 2, 2001, report have been
implemented. However, one recommendation the committee made was to amend
Section 36.1-640 of the Zoning Ordinance to delete certain requirements for
appointment and membership of Architectural Review Board.
In order to proceed with the proposed amendment change, City Council must adopt a
resolution authorizing the filing of an amendment to the code.
In addition, because this requested amendment is to the zoning ordinance, state law
requires that amendments must be submitted to the Planning Commission for study,
public hearing, and recommendation prior to Council adoption.
Considerations:
It is expected that the Planning Commission could consider the proposed amendment at
their regularly scheduled meeting on October 18, 2001.
Room 364 Municipal South 215 Church Avenue,$.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Honorable Mayor and Members of Council
September 17, 2001
Page 2
The terms of two members of the Architectural Review Board expire in October 2001,
and appointments will soon be under consideration by City Council. Because of the
need for Planning Commission action, the proposed amendment likely will not be
effective until after these terms expire. However, given the existing membership of the
Board, the Council will still have flexibility in considering applicants for appointment.
Recommendation:
City Council adopt a resolution authorizing the filing of a request to amend Section 36.1-
640, Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
City Manager
DLB:mpf
Attachments
c: James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
#CM01-00214
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #24-51
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35579-091701 authorizing the City Manager to' seek
an amendment of {}36.1-206, Permitted uses, of {}36.1-227, Permitted uses, and {}36.1-
249, Permitted Uses, Code of the City of Roanoke (1979), as amended, to provide for
commercial printing establishments, including newspapers, publications and other printed
materials, as permitted uses in the C-2, General Commercial District, C-3, Central
Business District, and the LM, Light Manufacturing District, of the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Attachment
pc:
James D. Grisso, Director of Finance '
Roland A. Johnson, Assistant City Manager for Community Development
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35579-091701.
A RESOLUTION authorizing the City Manager to seek an amendment of §36.1-206,
Permitted uses, §36.1-227, Permitted uses, and §36.1-249, Permitted Uses, of the Code of the City
of Roanoke (1979), as amended, to provide for commercial printing establishments, including
newspapers, publications and other printed materials, as permitted uses in the C-2, General
Commemial District, C-3, Central Business District, and the LM, Light Manufacturing District, of
the City of Roanoke.
WHEREAS, § 15.2-2286(7), Code of Virginia (1950), as amended, provides, inter alia, that
whenever the public necessity, convenience, general welfare and good zoning practices requi£e, the
governing body ora locality may, by resolution, initiate an amendment to the zoning regulations of
the locality.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to seek amendment of §36.1-206, Permitted
uses, §36.1-227, Permitted uses, and §36.1-249, Permitted Uses, of the Code of the City of Roanoke
(1979), as amended, to provide for commercial printing establishments, including newspapers,
publications and other printed materials, as permitted uses in the C-2, General Commercial District,
C-3, Central Business District, and the LM, Light Manufacturing District, of the City of Roanoke.
ATTEST:
City Clerk.
H:kMEASURESh'-zonfl~gamendmentauthority. 1
RECEIVED
CITY CLERKS OFFICE Office of the City Manager
1..I R2:19
September 17, 200'1
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Proposed Zoning Amendment for
Printing Establishments
Background:
The current zoning ordinance, adopted in 1987, does not adequately address printing
establishments in the City's commercial and industrial districts. ,At present, they are
considered by the zoning administrator to be general service establishments or
manufacturing establishments, depending on the processes and products involved. In
the Downtown, Central Business District, printing operations that involve manufacturing
are permitted by special exception.
An amendment to the zoning ordinance is needed to more appropriately provide for
printing establishments. These types of establishments are typically found in both
commercial and industrial districts and provide vital supporting services for many
businesses and industries.
Considerations:
A draft amendment to the zoning ordinance is attached for Council's review and
consideration. This amendment would permit commercial printing establishments,
including newspapers, publications and other printed materials, outright in the C-2,
General Commercial District, C-3, Central Business District, and LM, Light
Manufacturing District.
If Council desires to pursue this amendment, a resolution should be adopted authorizing
the City Manager to request that the Planning Commission consider the amendment to
the zoning ordinance. Please note that the amendment must be considered and acted
upon by the Planning Commission prior to Council action. I anticipate having this matter
heard by the Planning Commission and City Council at a joint public hearing on October
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va.us
Honorable Mayor and Members of Council
September 17, 2001
Page 2
18, 2001. In that regard, you should note that approximately two to three weeks is
needed to provide for legal advertising requirements.
Recommendation:
It is recommended that City Council adopt the attached resolution authorizing the City
Manager to request that the Planning Commission consider an amendment to the
zoning ordinance providing for commercial printing establishments, including
newspapers, publications, and other printed materials, in C-2, General Commercial
District, C-3, Central Business District, and LM, Light Manufacturing District.
Respectfully submitted,
Darlene L. Burcham
City Manager
C:
William Hackworth, City Attorney
James Grisso, Director of Finance
Mary F. Parker, City Clerk
Rolanda S. Johnson, Assistant City Manager for Community Development
D. Kent Chrisman, Chairman, Planning Commission
#CM01-00219
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@¢i.manok¢.va, us
STEPHANIE M. MOON
Deputy City Clerk
September 19, 2001
File #10-280-467
The Honorable William White, Sr., Chair
and Members of the Audit Committee
Roanoke, Virginia
Ruth C. Willson, Chair
and Members of the Roanoke
City School Board Audit Committee
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 35581-091701 authorizing and directing City
Council's Audit Committee and the Municipal Auditor to develop an audit plan for the
Municipal Auditor to conduct continuing financial and performance audits of the affairs and
records of the School Board after conferring with the Audit Committee of the School Board
of the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Enclosure
pc:
Robert H. Bird, Municipal Auditor
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public S. chools
Cindy Lee, Clerk, Roanoke City School Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of. September, 2001.
No. 35581-091701.
A RESOLUTION authorizing and directing City Council's Audit Committee and the
Municipal Auditor to develop an audit plan for the Municipal Auditor to conduct continuing
financial and performance audits of the affairs and records of the School Board.
WHEREAS, Council desires to have the Municipal Auditor conduct continuing
financial and performance audits of the affairs and records of the School Board, pursuant to
the provisions of an audit plan to be developed by the Municipal Auditor and Council's
Audit Committee after conferring with the Audit Committee of the School Board; and
WHEREAS, Council has adopted an ordinance pursuant to {}56 of the Roanoke
Charter of 1952, and desires to have its Audit Committee and the Municipal Auditor develop
such an audit plan for the Municipal Auditor to conduct such audits, after conferring with
the Audit Committee of the School Board of the City of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Audit Committee of this Council and the Municipal Auditor are authorized
and directed to develop an audit plan for the Municipal Auditor to conduct continuing
financial and performance audits of the affairs and records of the School Board after
conferring with the Audit Committee of the School Board of the City of Roanoke.
H:~MEASURES~r-schoolaudit.2
2. The City Clerk is directed to send an attested copy of this resolution to the
members of City Council's Audit Committee and the members of the School Board's Audit
Committee.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #10-280-467
Robert H. Bird
Municipal Auditor
Roanoke; Virginia
Dear Mr. Bird:
I am attaching copy of Ordinance No. 35580-091701 authorizing and directing the
Municipal Auditor to conduct financial and performance audits of the affairs and records
of the Roanoke City School Board, pursuant to the terms of letters of engagement from the
Municipal Auditor based on an audit plan to be developed by the Municipal Auditor, City
Council's Audit Committee and the Roanoke City School Board; providing that such audits
shall not interfere with the day-to-day operations of the School System or the School
Board's supervision of said operations; and dispensing with the second reading of this
or. dinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Deputy City Clerk
SMM:jms
Attachment
Robert H. Bird
September 19, 2001
Page 2
pc~
The Honorable William White, Sr., Chair, and Members of the Audit Committee
Sherman P. Lea, Chair, and Members of the Roanoke City School Board
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Cindy Lee, Clerk, Roanoke City School Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35580-091701.
AN ORDINANCE directing and providing for audits of certain affairs and records of the
School Board of the City of Roanoke, and dispensing with the second reading of this ordinance.
WHEREAS, § 56 of the Roanoke Charter of 1952 provides that Council, at its discretion, may
"by ordinance provide for an audit of the affairs and records of the School Board by the municipal
auditor or by any other competent person or firm selected by the Council;" and
WHEREAS, Council desires to have the Municipal Auditor conduct continuing financial and
performance audits of the affairs and records of the School Board, pursuant to the provisions of an
audit plan to be developed by the Municipal Auditor, Council's Audit Committee and the School
Board.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Municipal Auditor be and he is hereby authorized and directed to conduct
financial and performance audits of the affairs and records of the School Board, such audits to be
pursuant to the terms of letters of engagement from the Municipal Auditor based on an audit plan
to be developed by the Municipal Auditor, City Council's Audit Committee and the School Board;
provided that such audits shall not interfere with the day-to-day operations of the School system or
the School Board's supervision of such operations.
2. Pursuant to the provisions of §12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:'uMEA SURES'o-schoolaudit. I
$EP-19-2081 15:51 SUPERINTENDENT OFC $40 853 2951 P.01×01
Roanoke City School Board
2001-02 Audit Committee Members
Ruth C. Willson
2651 Creston Avenue
Roanoke, VA 24015
989-3243
Chairman
Marsha W. Ellison
2030 Knollwood Road
Roanoke, VA 24018
989-3540
Gloria P. Manns
1727 Staunton Avenue
Roanoke, VA 24017
343-2852
TOTRL P.Oi
WILLIAM M. HACKWORTH
CITY ATTORNEy
CITY OF ROANOKE .
OFFICE OF CITY ATTORNEY R£1~£1V[D
464 MUNICIPAL BUILDING CITY CLERKS 0FFkCL~ZAi~ETH ~ DILLON
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595 STEVEN J. TALEVI
~ 13 ~1 ..~v.,L. co.,,,~s
TELEPHONE: 540-853-2431 ·, -
FAX: 540-853-1221 CAROLYN H. FURROW
E-MAIL: cityatty~ci.roanoke.va.us ASSISTANT CITY ATTORNEYS
September 17, 2001
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: School Board Audits
Dear Mayor Smith and Members of Council:
During its meeting on September 4, 2001, Council requested that I prepare for its
consideration an ordinance pursuant to §56 of the Roanoke Charter of 1952 authorizing the
Municipal Auditor to perform audits of the records and affairs of the City's School Board.
I have prepared such an ordinance, and it is attached for your consideration. Also attached
is a resolution that would follow through on Council's request that Council's Audit
Committee confer with the School Board Audit Committee to develop a plan for such audits.
Please let me know if you have questions about either of these measures.
With kindest personal regards, I am
WMH:f
Attachments
cc: Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Mary F. Parker, City Clerk
Sincerely yours,
William M. Hackworth
City Attorney
H:\COUNCIL~L-HM SCHOOLAUDIT.3
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #2-24-140
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35582-091701 amending Article II, Real EState
Taxes Generally, of Chapter 32, Taxatioq, Code of the City of Roanoke (1979), as
amended, by the enactment of new §32-26, Sale of Real Estate for Delinquent Taxes, to
provide for the sale of property on which assessed real estate taxes have remained
delinquent for one year; and dispensing with the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
Attachment
Darlene L. Burcham
September 19, 2001
Page 2
pc:
The
The
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
District Court
The Honorable
District Court
The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
John B. Ferguson, Chief Judge, Juvenile and Domestic Relations
Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District
Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District
Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Transmitted by electronic mail to Municipal Code Corporation
Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia
24011
Robert B. Manetta, Chair, Architectural Review Board, 406 Walnut Avenue, S. W.,
Roanoke, Virginia 24016
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Michael R. Meise, Law Librarian
The Honorable David C. Anderson, City Treasurer
Willard N. Claytor, Director of Real Estate Valuation
James D. Grisso, Director of Finance
Dana D. Long, Chief, Billings and Collections
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of September, 2001.
No. 35582-091701.
AN ORDINANCE amending Article II, Real Estate Taxes Generally, of Chapter 32,
Taxation, of the Code of the City of Roanoke (1979), as amended, by the enactment of new {}32-26,
Sale of Real Estate for Delinquent Taxen, to provide for the sale of property on which assessed real
estate taxes have remained delinquent for one year; and dispensing with the second reading of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the
City of Roanoke (1979), as amended, is hereby amended by the enactment of new {}32-26, S~le of
Real Estate for Delinquent Taxes, to read and provide as follows:
{}32-26. Sale of real estate for delinquent taxes.
When real estate taxes on any real estate are delinquent on December 31
following the first anniversary of the date on which such taxes have become due,
judicial proceedings may be initiated in accordance with applicable state law to sell
such real estate provided that proper notice is given in accordance with applicable
state law.
2. Pursuant to the provisions of {}12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:hMEASURES~o-amsale for~ax. 1
JAMES D. GRISSO
Director of Finance
September 17, 2001
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Subject: Bill In Equity Sale of Property with Delinquent Real Estate Taxes
Dear Mayor Smith and Members of City Council:
Background:
Section 58.1-3965 of the Code of Virginia governing the Bill in Equity ("Tax Sale") process
specifies when land may be sold for delinquent taxes. It currently states that real estate may be
sold when taxes are delinquent on December 31 following the second anniversary date on which
such taxes have become due. Effective July 1,2000, Section 58.1-3965.1 of the Code of Virginia
became effective which provides that "a city may also, by ordinance, institute proceedings to sell
in accordance with law any real estate when any taxes on such real estate are delinquent on
December 31 following the first anniversary of the date on which such taxes have become due..."
Since Escheat laws were effectively eliminated in 1996, tax sales have become necessary as a
standard part of our delinquent real estate tax collection efforts. Recent tax sales have been
successful and instrumental in increasing delinquent tax collections as well as turning property
over to productive use thereby improving neighborhoods.
Considerations:
As a general rule, we do not plan to consider properties for sale that have less than the two year
requirement as stated above. However, circumstances exist where it would be advantageous to
recommend for sale certain properties that have delinquent taxes of one year or more. We have
encountered several circumstances where the property owner is deceased, where the heirs
request that a property be sold, and where the city stands to incur demolition/board-up or
weed/trash abatement expenses. If this property could be turned over quicker to a responsible
property owner, without having to wait for two years of delinquent taxes to accumulate prior to
Honorable Mayor Smith and Members
of City Council
September 17, 2001
Page 2
instituting a tax sale, the city would benefit by being able to collect future real estate taxes in a
more timely manner and by avoiding incurring weed/trash abatement and demolition/board up
fees. As a result, the neighborhoods would benefit by having responsible property owners.
Although not required by State Code, in the past, we have brought to City Council a list of those
properties in which taxes are delinquent for two years or more and Council has adopted a
resolution authorizing proceedings for their sale. If the attached ordinance is adopted,
authorization will be given for futu re sales, without further authorization by Council, of any property
of which taxes are delinquent on December 31, following the first anniversary of the date on which
such taxes have become due. However, I would like to assure you that Council will continue to
be informed of tax sale publications and the status of the sale process.
Recommended Action:
City Council adopt the attached ordinance enacting Section 32-26 of the Code of the City of
Roanoke which provides the authority for the city to institute proceedings to sell in accordance
with Section 58.1-3965 et. seq. of the Code of Virginia any real estate when any taxes on such
real estate are delinquent on December 31 following the first anniversary of the date on which
such taxes have become due.
Sincerely,
James D. Grisso
Director of Finance
JDG/DDL:s
C~
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-i 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cterk@¢i.roanoke.va.us
September 19, 2001
File #102-200
STEPHANIE M. MOON
Deputy City Clerk
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
I am enclosing copy of Resolution No. 35583-091701 renaming the Second Street Bridge
as the Gainsboro Bridge in honor of Kemp Gaines, an early founder of Roanoke.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:jms
EnclOsure
pc:
Evelyn D. Bethel, President, Historic Gainsboro Preservation District, Inc., 35 Patton
Avenue, N. E., Roanoke, Virginia 24016
Claudia Pannel, Gainsborough Southwest Community Organization, 331 Patton
Avenue, N. W., Roanoke, Virginia 24016
George H. Heller, Gainsborough Southwest Community Organization, 322 Patton
Avenue, N. W., Roanoke, Virginia 24016
V. Lee Wolfe, President, Gainsboro Neighborhood Alliance, P. O. Box 12728,
Roanoke, Virginia 24028
Darlene L. Burcham, City ,Manager
James D. Grisso, Director of Finance
D. Kent Chrisman
September 19, 2001
Page 2
pc~
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda A. Johnson, Assistant City Manager for Community Development
Robert K. Bengtson, Director, Department of Public Works
Philip C. Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35583-091701.
A RESOLUTION renaming the Second Street Bridge as the Gainsboro Bridge.
WHEREAS, a request has been made to the Planning Commission that the Second
Street Bridge be renamed in order to honor Kemp Gaines, an early founder of Roanoke; and
WHEREAS, the Planning Commission has recommended to City Council that the
Second Street Bridge be renamed Gainsboro Bridge.
THEREFORE, BE IT RESOLVED by the Council of the City of R(~anoke that:
1. The bridge known as the Second Street Bridge is hereby redesignated and
renamed as the Gainsboro Bridge in honor of Kemp Gaines, an early founder of Roanoke.
2. The City Engineer is hereby directed to cause the above referenced bridge
name to be noted appropriately on all maps and plats lodged in his care, and the City
Manager is hereby authorized to cause the placement of an appropriate name plaque or
plaques on said bridge.
ATTEST:
City Clerk.
H:~I~ASURES~.-NAMEGAINS I~ORO
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
September 17, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Renaming of Second Street Bridge to Gainsboro Bridge
Planning Commission Action:
Planning Commission considered the renaming of the 2® Street Birdge to
Gainsboro Bridge on August 16, 2001. By a vote of 6-0 (Messrs. Butler,
Chrisman, Dowe, Hill, Manetta, and Rife voting in favor of the motion and Mr.
Campbell absent), the Commission recommended approval of the renaming.
Background:
In April of 2000, the City Planning Commission considered a request from
Evelyn D. Bethel to rename a section of Second Street, S. W. and the new bridge
spanning the railroad tracks, Gainsboro Road and Gainsboro Bridge,
respectively. By a vote of 7-0, the Commission recommended to City Council
that the name of the Street not be changed, but that the bridge should be
renamed. On May 15, 2000, City Council considered the request and denied
both name changes.
In January of 2001, Mrs. Bethel again requested that the name of the new
bridge on Second Street, S. W. be changed and officially renamed Gainsboro
Bridge (see attached letter). She advised that the bridge would honor Kemp
Gaines, an early founder of Roanoke, and that the bridge was be situated in
Gainsboro, Roanoke's oldest neighborhood.
After research of the previous request and consultation with city staff, it
was recommended that the Planning Commission reconsider the request again
and forward a recommendation to City Council.
On August 16, 2001, Planning Commission discussed the renaming of the
2n~ Street Bridge to Gainsboro Bridge. Mrs. Evelyn Lander gave the staff report
on the matter, recommending that the Commission reaffirm its recommendation
to Council. Mrs. Evelyn Bethel was present and available for questions. There
were no other comments from the audience.
Consideration:
The Planning Commission's adopted naming policy provides that in any
case where a name for a new street or facility is proposed, such names should
relate to one or more of the following criteria:
1. area of street/facility location;
2. historical relationship to the area;
3. name of a deceased, noted person related to the area;
4. any other suitable name that is considered by the City Manager or the
community to be fitting, applicable and in compliance with all other naming
guidelines.
Planning staff is unaware of other names that are currently under
consideration for the bridge.
Recommendation:
Planning Commission reaffirms its recommendation to rename the Second
Street Bridge, Gainsboro Bridge, for further consideration by City Council.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
attachment
c: Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Evelyn D. Bethel, Historic Gainsboro Preservation District, Inc.
Claudia Pannel, Gainsborough Southwest Community Organization
George H. Heller, Gainsborough Southwest Community Organization
Virginia Wolfe, Gainsboro Neighborhood Alliance
Historic Gainsboro Preservation District, Inc., 35 Patton Ave., NE, Roanoke, VA 24016 (540) 342-0728
January 10, 2001
Ms. Evelyn Lander
Department of Planning and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, s. W.
Roanoke, VA 24011
Dear Ms. Lander:
Some people would like a name for the presently called "2"~ Street Bridge". We,
once again, request that this bridge be named "Gainsboro'.
The bridge should be named "Gainsboro' for several reasons. First and
foremost it would honor Kemp Gaines who laid the foundation which later became the
City of Roanoke. The bridge is situated in Gainsboro--the oldest neighborhood of
Roanoke. This area has suffered so much 'restructuring' becansc of economic
development and other reasons. Yet, the Gainsboro community is eligible for historic
designation and a small sector within the community has been designated historic.
To my knowledge the bridge has not been officially named but commonly referred
to as 2"a Street bridge. Naming the bfidg~ Gainsboro will eliminate the confusion of
having a bridge without an official name. In addition it would help preserve the history of
Roanoke and its beginnings.
Sincerely yours,
._:zCEIVED
342-0728
JAN 1 1 2001
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #80-67
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35584-091701 expressing the support of City
Council and the citizens of Roanoke for their city and their nation and directing that the
Roanoke Star on Mill Mountain shine as a visible symbol of Roanoke's patriotism and
pride; and the Roanoke Star shall be illuminated in America's colors of red, white and blue
as soon as possible and thereafter for a period of 30 days.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Sincerely,
Deputy City Clerk
SMM:mh
Attachment
pc: D. Darwin Roupe, Director, Depart. ment of General Services,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35586-091701.
A RESOLUTION expressing the support of City Council and the citizens of Roanoke
for their city and their nation and directing that the Roanoke Star on Mill Mountain shine as
a visible symbol of Roanoke's patriotism and pride.
WHEREAS, on the morning of Tuesday, September 11,2001, the peace and security
of this great nation was shattered when terrorists struck the World Trade Center in New York
City and the Pentagon in Arlington, killing and wounding thousands ofilmocent citizens and
forever altering the lives of countless more;
WHEREAS, in the truest spirit of America, people from all walks of life are uniting
to meet the needs of their fellow citizens, giving of their time, their money, their prayers, and
in some cases their very lives;
WHEREAS, the people of the city of Roanoke are rising in this spirit of national unity
to support their fellow Americans in every necessary way, demonstrating yet again the,
strength of this diverse community and the unbreakable character of this city;
WHEREAS, the colors of democracy - red, white and blue - proclaim the proud
heritage of America and celebrate the triumph of freedom over tyranny and terror; and
WHEREAS, the Star shines as the brightest and most powerful symbol of this great
All-America City;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that in
honor and support of this unprecedented display of patriotism by the citizens of Roanoke, the
Roanoke Star on Mill Mountain shall be illuminated in America's colors of red, white and
blue as soon as possible aiad thereafter for a period of thirty days.
ATTEST:
City Clerk
H:'~f EASUl~S~'-starr~d. 1
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 19, 2001
File #184-280
STEPHANIE M. MOON
Deputy City Clerk
Troy Andrew Harmon
6633 Sugar Ridge Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Harmon:
I am enclosing copy of Resolution No. 35585-091701 electing and appointing you as Acting
Municipal Auditor for the City of Roanoke, effective at 12:01 a.m., on Friday, September
28, 2001, and setting forth the terms and conditions of your employment as Acting
Municipal Auditor.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001.
Enclosed you will also find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court of
the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Sincerely,
Deputy City Clerk
SMM:mh
Attachment
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kenneth S. Cronin, Secretary, Personnel and Employment Practices Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35585-091701.
A RESOLUTION ele(Iting and appointing Troy Andrew Harmon as Acting Municipal Auditor
for the City of Roanoke effective at 12:01 a.m., on September 28, 2001, and setting forth the terms
and conditions of employment for Mr. Harmo~ Acting Municipal Auditor.
WHEREAS, the City Council desires to elect and appoint Troy Andrew Harmon as Acting
Municipal Auditor pursuant to the Roanoke Charter of 1952 and general law of the Commonwealth;
and
WHEREAS, Mr. Harmon has agreed to accept elect/on and appointment as Acting Municipal
Auditor,
THEREFORE, BI;. IT RESOLVED by the Council of the City of Roanoke as follows:
1. Troy Andrew Harmon is hereby elected and appo/nted as Acting Municipal Auditor
effective at 12:01 ~. m., on September 28, 2001.
2. As Acting Municipal Auditor, Mr. Harmon shall be paid a base bi-weekly salary of
$2,5/)9.70, payable at the same t/me as other employees of the City.
3. The Director of Finance is hereby directed to pay to .the International City
Management Association Retirement Corporation Deferred Compensation Plan (ICMA) as deferred
compensation on behalf of Mr. Harmon the amount of $8,000.00 should Mr. Harmon serve six (6)
months as Acting Municipal Auditor. Should Mr. Harmon be serving as Acting Municipal Auditor
on January 1, 2002, then the Director of Finance shall pay defen'ed compensation of $4,000.00 to
ICMA on Mr. Harmon's behalf.
4. As Acting Municipal Auditor, Mr. Harmon shall receive a salary supplement of
$76.92 per pay period for use of his privately owned or leased motor vehicle in the conduct of City
business.
5. All other terms and conditions of Mr. Harmon's employment shall be the same as for
other similarly situated City employees.
6. As Acting Municipal Auditor, Mr. Harmon's duties, responsibilities and powers and
his removal shall be governed by the Roanoke-Charter of 1952, the Constitution of Virginia, Code
of Virginia (1950), as amended, and the Code of the City of Roanoke (1979), as amended.
7. Mr. Harmon shah make arrangements to qualify for office by taking the required oath
of office prior to September 28, 2001.
8. Mr. Harmon shah perform the duties and responsibilities of Acting Municipal Auditor
until such time as a successor Acting Municipal Auditor or Municipal Auditor is elected or appointed
by this Council through a duly adopted resolution.
ATTEST:
City Clerk.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) g53-1145
E-mail: ¢lerk@ci.roanoke.va.us
September 19, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
Eric R. Spencer, Attorney
VSB #17427
P. O. Box 2542
Roanoke, Virginia 24010
Dear Mr. Spencer:
I am enclosing copy of Ordinance No. 35586-091701 rezoning property located at 322
Bullitt Avenue, S. E., identified as Official Tax No. 4012516, from LM, Light Manufacturing
District, to C-1, Office District, as set forth in the Petition filed in the Office of the City'Clerk
on June 7, 2001; and dispensing with the second reading of the ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Deputy City Clerk
SMM:mh
N:\CKMHl~,Agenda.01~Sept. 17.01 .corresp (Part lI).wpd
Eric R. Spencer, Attorney
September 19, 2001
Page 2
pc:
Mr. and Mrs. Cary Custer, 6520 Tallwood Drive, S. W., Roanoke, Virginia 24018'
Mr. and Mrs. Carl D. Thomason, P. O. Box 357, Roanoke, Virginia 24003
Ms. Sarah E. Duffy, 319 Dale Avenue, S. E., Roanoke, Virginia 24013
Mr. Jeffrey A. Shaver, 321 Dale Avenue, S. E., Roanoke, Virginia 24013
W. E. Cundiff Co., Inc., P. O. Box 458, Vinton, Virginia 24179
Mark E. Petersen, President, Southeast Action Forum, 1210 Penmar Avenue, S. E.,
Roanoke, Virginia 24013
Bobby Meadows, President, Historic Belmont Preservation Association, 410 Bullitt
Avenue, S. E., Roanoke, Virginia 24013
D. Kent Chrisman, Chair, City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Darlene L. Burcham, City Manager
N:\CKMHl~Agenda.01~Sept. 17.01 .corresp (Part II).wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35586-091701.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 401, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the
City, and dispensing with the second reading of this ordinance.
WHEREAS, Larry Bly and W. Martin Hall have made application to the Council of the City
of Roanoke to have the hereinafter described property rezoned from LM, Light Manufacturing
District, to C-l, Office District; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after
conducting a public hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held by City Council on said application at its meeting on
September 17, 2001, after due and timely notice thereof as required by §36.1-693, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an
opportunity to be heard, both for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the hereinafter described property should be
rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 401
of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no
other:
That property located at 322 Bullitt Avenue, S.E., and designated on Sheet No. 401 of the
Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 4012516, be, and is hereby rezoned
from LM, Light Manufacturing District, to C-l, Office District, as set forth in the Petition filed in
the Office of the City Clerk on June 7, 2001, and that Sheet No. 401 of the Zone Map be changed
in this respect.
2.
this ordinance by title is hereby dispensed with.
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
ATTEST:
City Clerk.
H: LMEA S UR~SXo-r~zoblyb~llill091701
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanake, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Larry Bly and W. Martin Hall, represented by Eric
Roland Spencer, that property located at 322 Bullitt Avenue, S.E.,
Official Tax No. 4012516, be rezoned from LM, Light
Manufacturing, to C-1, Office District.
Planning Commission Action:
On July 19, 2001, the Planning Commission held a public hearing on the proposed
request. By a vote of 5-0 (Messrs. Campbell, Chrisman, Dowe, Manetta and Rife voting
for the petition and Messrs. Butler and Hill absent), the Planning Commission
recommended approval of the proposed rezoning.
Background:
Petition to rezone property from LM, Light Manufacturing, to C-1, Office District, was
filed on June 7, 2001. The request is unconditional with no proffers. The petitioner
proposes to rezone the property to use the existing residential structure for an office
and apartment unit. The property has an accessory structure in the rear, but no use of
the accessory structure is proposed.
The subject property is in the 300 block of Bullitt Avenue immediately adjacent to 1-581.
The area along 1-581 is zoned LM. Zoning on the other side of 1-581 is C-3. To the
east of 4t~ Street, the zoning is RM-2. Surrounding land uses are the paint store to the
south, residential uses to the north, and an auto painting garage to the east.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
In a letter dated June 16, 2001, the Historic Belmont Preservation Association indicated
its support for the rezoning. In addition, the association requested that the garage be
retained, adequate parking be provided, and the remodeling is up to applicable building
codes. The Southeast Action Forum is reviewing the request, but has not indicated a
position.
Planning Commission considered the request at public hearing on July 19, 2001. Mr.
Eric R. Spencer, attorney, presented the request on behalf of the petitioner. Mr. Chris
Chittum, City Planner, gave the staff report, noting that the request was consistent with
the current Comprehensive Plan and stating that staff recommended approval of the
rezoning request. Mrs. Lander also advised the Commission that within the draft
neighborhood plan for the southeast area, this area was recommended for zoning
changes and that C-1 zoning would be compatible. The Commission discussed the
request and the concerns mentioned by the Historic Belmont Preservation Association,
in their letter dated June 16, 2001, were also addressed by the applicant and City staff.
There was no one present to speak in favor of or in opposition to the rezoning request.
Considerations:
The proposed land use is appropriate as it will use an existing residential structure and
will be compatible with surrounding land uses. The 1-73 route recommended by the
Commonwealth Transportation Board on May 17, 2001, may include this property.
However, the time line and exact path of the road project is indefinite. Significant
investment in new industrial development in this location should be discouraged.
This request is consistent with the 1985 Comprehensive Plan recommendations. The
plan recommends that priority given to maintenance and rehabilitation of sound, usable
structures rather than demolition. Furthermore, the plan encourages a variety of
housing choice in existing neighborhoods through a balance of preservation,
rehabilitation and new development. The draft Belmont-Fallon neighborhood plan (not
adopted) recommends that some areas of the neighborhood near downtown be zoned
to permit for mixed office and residential uses to encourage preservation and
rehabilitation of existing structures.
The petitioner has indicated intent to retain the garage structure. Zoning regulations will
require that adequate parking provided. The structure must meet applicable building
codes before a certificate of occupancy is issued.
Recommendation:
Planning Commission recommends that City Council approve the request for rezoning
to C-1, Office District, with no proffered conditions.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
CC:mpf
attachment
cc: Darlene Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Eric Roland Spencer, Attorney for the Petitioner
3
ROLAND SPENCER
-~"~'ORNEY AT LAW
1OANQKE, VIRGINIA
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
REZONING OF A TRACT OF LAND KNOWN
AS 322 BULLITT AVENUE, S.E.; ALSO KNOWN
AS TAX #4012516, FROM LIGHT MANUFACTURING
TO C-l, OFFICE DISTRICT
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
~r~ ~.ti i OF ROAINOKE:
The Petitioners, Larry Bly and W. Martin Hall, own land in the City of Roanoke
containing 0.149 acres, more or less, located at 322 Bullitt Avenue, S.E., in the City of
Roanoke, also known as Tax #4012516. Said tract is currently zoned Light Manufacturing. A
map of the property to be rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said property be rezoned from Light Manufacturing District to C-1,
Office District, for the purpose of office space and one (1) apartment.
The Petitioners believe the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will renovate
an existing housing unit, preserve housing near downtown, and provide office space near
downtown.
Attached as Exhibit B is a survey of said tract showing the location of existing
improvements on the property as well as the proposed location for necessary parking for the
facility.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or property immediately adjacent to and immediately across a street or road
ROI.AND SPENCER
~TrORNEY AT LAW
1OANOKE, VIRGINIA
from the property to be rezoned. Attached as Exhibits D-1 and D-2 are the endorsements of
said owners consenting to the proposed zoning change of the property.
WHEREFORE, the Petitioners request that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 7th day of June, 2001.
R .....*fuiiv aabi,J~zcd,
By: ~__
Eric Roland Spencer
VSB #17427
P.O. Box 2542
Roanoke, Virginia 24010
(540) 343-4712
(540) 981-0441 (facsimile)
Co~nse~ers
526 Campbell Avenue, ~.W.
Ro .anok,~, Virginia 2401~
526 Campbell Avenue, S.W.
Roanoke, Virginia 24016
DAL~
AREA PROPOSED
TO BE REZONED
'DALE
AVENUE
'/ AVENUE
t O.L.K.
PROPOSED
PARKING
(6-8 spaces)
co.c. "O.U.ENT
9EA, si.e4, r.o~" ",',O'co..E.E. ~ 0[~ 1 5' ALLEY
~ S 80'00'00" E ~ ~ PIN
oo',~~ "2.~'
CONC. MONUMENT 0.7' ~ ~
EAST OF PROPERTY LINE-
AT 108,$'
CELLAR
NAIL
SET
LOT 6
SECTION 18
~9
7,6'
20.9'
2 STORY
VINYL SIDED
DWELLING
# 322
9.51
LOT 7
0.4' OVERHEAD
6.0';~ PHONE
WIRE
24.2'
OLD
50.00' PIN
N 80'00'00" W ~',,,_124.5' TO P.I. WITH-
FOURTH STREET
BULLITT AVENUE, .S.E.
60' R/W
LEGAL REFERENCE:
CiTY ENGR. FILE 1088
TAX NO. 4012516
D.a. 1505, PG. 718
D.B. I08, PG. 367 (MAP)
NOTE: THIS PLAT IS SUBJECT TO INFORMATION
WHICH MAY BE DISCLOSED BY A TITLE
REPORT BY A LICENSED ATTORNEY.
NOTE: THE SUBJECT PROPERTY IS LOCATED IN
FLOOD INSURANCE ZONE "X" SO
DESIGNATED BY F.E.M.A.
LARRY'
SURVEY FOR
BLY & MARTIN HALL
OF LOT 6. SECTION 18. MAP OF LANDS
OF THE PARK LAND AND IMPROVEMENT COMPANY
ROANOKE, VIRGINIA
SCALE 1" = 20' OCTOBER 16, 2000
DAVID A. BESS, L.L.C.
LAND SURVEYING
IOOA PETERS CREEK RD
ROANOKE, VA 24019
N.B. 117 J D-00280
ROLAND SPENCER
~T'rORNEY AT LAW
IOANOKE, VIRGINIA
OFFICIAL TAX
NUMBER
4012517
4012518
4012519
4012507
4012622
4012508
4012509
4012505
4012506
4013407
OWNER(S)
LOCATION OF PROPERTY
Carey E. Custer
Lot, Bullitt Avenue, S.E.
Carey E. Custer
328 Bullitt Avenue, S.E.
Carey E. Custer
Carl D. Thompson
325 Dale Avenue, S.E.
Rescue Mission of Roanoke, Inc.
402 Bullitt Avenue, S.E.
Rescue Mission of Roanoke, Inc.
327 Dale Avenue, S.E.
Rescue Mission of Roanoke, Inc.
Lot, Dale Avenue, S.E.
Sarah E. Dully
319 Dale Avenue, S.E.
Jeffrey A. Shaver
321 Dale Avenue, S.E.
W.E. Cundiff Co., Inc.
701 Fourth Street, S.E.
MAILING ADDRESS
7565 GrassyHill Road
Boones Mill, VA 24065
7565 GrassyHill Road
Boones Mill, VA 24065
7565 GrassyHill Road
· -,,,,.,,,,,o......, VA ~.-~,.,,.,.~
P.O. Box 357
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
319 Dale Avenue, S.E.
Roanoke, VA 24013
319 Dale Avenue, S.E.
Roanoke, VA 24013
P.O. Box 458
Vinton, VA 24179
LARRY g. ~Ly / W. ' .~RTI~ I~ALL
322 ~VLLrrr 4.w~-~
ROANOKE, VA 24013
We the undersigned have no objection to changing the use of 322 Bullitt Avenue $.E.
Roanoke from a single family dwelling to apartments or offices or a combination of the two.
We also feel that the planned use of the property as office space for System4 Adyertising
Agency and an owner occupied apartment will bring to the neighborhood much needed
improvements and added value.
Date
328 Bullitt Ave~E
~ 'Name '~'~_' /~q~'A~~~/
402 -l~lU~]iK Ave
325 Dale Ave ~E
Date
Date
---."~ Name Date
323 Dale Ave SE
704 Forth St SE
Bumfi Ave S~ot ~1~17
DMt Av~ SE lot ~S~) '
Da~ AVdSE lot (~2508)
Name
~-. Name
~.Name
~.-'Name
.,~Name
t/Name
/ /
_
Date d' (-/ a (
/
LARRY R. BLY / W. M~R'~IN HALL
322 BULLITT A~.. ,ENUE
ROANOKE,-VA 24013
We the undersigned have no objection tn changing the use of 322 Builitt Avenue S.E.
Roanoke from a single family dwelling to apartments or offices or a combination of the two.
We also feel that the planned use of the property as office space for System4 Advertising
Agency and an owner occupied apartment will bring to the neighborhood much needed
improvements and added value.
,',: ,IL,'. .f ,.f.
328 Builitt AveXSE
40:~-l~Ul]iti Ave SF_Z~
, Name
Name
Date
Date
---:,.- Name ie Av~ gE -- . ~ '
Name '.~i "(~.f{.~t,. ~ ~~.,C,~,.~' Date ~~ ~'~
70~ Fo~rfl~ St SE
B~llit(~ve SE l~,t (4~12519]
Bullitt ,~ve S~ot (~12~17
~.~ n.~ s~ lot ~' z~0~ '
Dal~ A~SE lot
HISTORIC BELMONT PRESER VA TION ASSOCIA TION
410 BULLITT A VENUE SE
ROANOKE, VA 24013
TEL: 540-982-8617
FAX: $40-982-0322
June 16, 2001
RE: 322 Builitt Avenue SE
Re-zone from LM to C-1
Pl !r!g and
Code En iorcement
Dear Sirs and Madam:
In my opinion, if there ever was an address in this area that was "CUT OFF FROM THE
NEIGHBORHOOD", like others have claimed in the past for other properties, this is a prime
example. The area is zoned LM and re-zoning to C-1 represents no threat to the neighborhood.
If the land use was ~oned RM-2 mF position would be very different. We do have a couple of
conccITIS:
The detached garage should be le~ intact or improved, not demolished.
Parking in this area is a problem. How will they have sufficiem off street parking
for their patrons and residents?
Mr. Bly and Mr. Hall have done extensive remodeling, is this up to code for the
C-1 designation?
Why are the owners asking for C-l, when the presem zoning LM would permit the uses they are
proposing? We of the Historic Belmont Preservation Association wish Mr. Bly and Mr.
Hall the best of luck with their business ventures in our neighborhood. We also applaud
them for the fine job they did on the remodel, its looks wonderful.
With best regards, I remain
Very Truly Yours,
Bobby Meadows, President
HISTORIC BELMONT PRESERVATION ASSOCIATION
cc: Southeast Action Forum
322 Bullitt Avenue SE
Subject Property
LM
1012506
4012509
4012611
4012612
4012613
4012614
4012615
4012616
4012625
4013523
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 4:56
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanok¢.va, us
August29,2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
Eric R. Spencer, Attorney
VSB #17427
P. O. Box 2542
Roanoke, Virginia 24010
Dear Mr. Spencer:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Larry Bly and W. Martin Hall that property located at 322
Bullitt Avenue, S. E., identified as Official Tax No. 4012516, be rezoned from LM, Light
Manufacturing District, to C-1, Office District.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance,
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
~rected to the Department of Planning and Code Enforcement at 540-853-2344.
It will be necessary for you, or your representative, to be present at the
September 17 public hearing. Failure to appear could result in a deferral of the
matter until a later date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:\Public Headngs.01~august 20.wlxt
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lcrk@¢i.roanok¢.va. us
August29,2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
Mr. and Mrs. Cary Custer
6520 TaJlwood Drive, S. W.
Roanoke, Virginia 24018
Ms. Sarah E. Ouffy
319 Dale Avenue, S. E:--
Roanoke, Virginia 24013
W. E. Cundiff Co., Inc.
P. O. Box 458
Vinton, Virginia 24179
Bobby Meadows, President
Historic Belmont Preservation Association
410 Bullitt Avenue, S. E.
Roanoke, Virginia 24013
Mr. and Mrs. Carl D. Thomason
P. O. Box 357
Roanoke, Virginia 24003
Mr. Jeffrey A. Shaver
321 Dale Avenue, S. E.
Roanoke, Virginia 24013
Mark E. Petersen, President
Southeast Action Forum
1210 Penmar Avenue, S. E.
Roanoke, Virginia 24013
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Larry Bly and W. Martin Hall that property located at 322
Bullitt Avenue, S. E., identified as Official Tax No. 4012516, be rezoned from LM, Light
Manufacturing District, to 'C-1, Office District.
The City Planning Commission is recommending approval of the above-described request.
If you would like to receive a copy of the report of the City Planning Commission, please
contact the City Clerk's Office.
H:~ublic Headngs.Ol~august 20.w!ad
Interested Property Ownerand/or
Adjoining PmpertyOwner
August29,2001
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 540-853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
H:\Public Headngs,01~august 20.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 8~3-2541
Fax: (540) 853-1145
E-mail: clcrk@¢i.roanokc.va, us
July 30, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
Eric R. Spencer, Attorney
VSB #17427
P. O. Box 2542
Roanoke, Virginia 24010
Dear Mr. Spencer:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 20, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Larry Bly and W. Martin Hall that property located at 322 Bullitt
Avenue, S. E., identified as Official Tax No. 4013516, be rezoned from LM, Light
Manufacturing District, to C-1, Office District.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance,
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning and Code Enforcement at 540-853-2344..
It will be necessary for you, or your representative, to be present at the August 20
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
N:\c~sml~Public Hearings.01~August 20, 2001 .wlxI
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va, us
July 30, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
Mr. and Mrs. Cary Custer
6520 Tallwood Drive, S. W.
Roanoke, Virginia 24018
Mr. and Mrs. Carl D. Thomason
P. O. Box 357
Roanoke, Virginia 24003
Ms. Sarah E. Duffy
319 Dale Avenue, S. E.
Roanoke, Virginia 24013
Mr. Jeffrey A. Shaver
321 Dale Avenue, S. E.
Roanoke, Virginia 24013
W. E. Cundiff Co., Inc.
P. O. Box 458
Vinton, Virginia 24179
Bobby Meadows, President
Historic Belmont Preservation Association
410 Bullitt Avenue, S. E.
Roanoke, Virginia 24013
Mark E. Petersen, President
Southeast Action Forum
1210 Penmar Avenue, S. E.
Roanoke, Virginia 24013
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 20, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Larry Bly and W. Martin Hall that property located at 322 Bullitt
Avenue, S. E., identified as Official Tax No. 4013516, be rezoned from LM, Light
Manufacturing District, to C-1, Office District.
The City Planning Commission is recommending approval of the above-described request.
If you would like to receive a copy of the report of the City Planning Commission, please
contact the City Clerk's Office.
N:~cksml\Public Headngs.Ol~August 20, 2001 .wpd
Interested Property Owner and/or
'Adjoining Property Owner
July 30, 2001
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 540-853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:~cksml\Public Hearings.01~August 20, 2001.wpd
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE 'CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Thursday,
July 19, 2001, 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to
consider the following:
Request from Larry Bly and W. Martin Hall, represented by Eric Roland Spencer,
attorney, that property located at 322 Bullitt Avenue, S.E., Official Tax No.
4012516, containing 0.149 acres, more or less, be rezoned from LM, Light
Manufacturing District to C-1, Office District.
A copy of said application is available for review in the Department of Planning
and Code Enforcement, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning and Code Enforcement at 853-2344 before 12:00
noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, July 3 and July 10, 2001
Please Bill:
Eric Roland Spencer
P O Box 2542
Roanoke, VA 240'10
(540) 343-47'12
Send affidavit of publication to:
Department of Planning and Code Enforcement
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
Publish in the Roanoke Times on Friday, August 31, 2001, and Friday, September 7, 2001.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
853-2541
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, August 20, 2001, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question ofrezoning from LM, Light
Manufacturing District, to C-1, Office District, the following property:
That property located at 322 Bullitt Avenue, S.E., beating Official Tax No.
4013516.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a Person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, 853-2541, by Thursday, August 16, 2001.
GIVEN under my hand this 30th day of_..auL¥ ., 2001.
Mary F. Parker, City Clerk.
H:',NOTICLm, NI~z-Bly (Bullitt Ave) (PH S-20-01}
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO REZONING REQUEST OF:
Larry Bly and W. Martin Hall for property at 322 Bullitt) AFFIDAVIT
Avenue, S.E., Tax No. 4012516, from LM to C-1 )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 25~ day of June, 2001, notices of a public hearing to be held on
the 19th day of July, 2001, on the request captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel Owner's Name
4012517 Cary and Betty Custer
4012507 Carl D. and Ann Thomason
4012505 Sarah E. Duffy
4012506
Jeffrey A. Shaver
Mailing Address
6520 Tallwood Drive
Roanoke, VA 24018
7565 Grassyhill Road
Boones Mill, VA 24065
P O Box 357
Roanoke, VA 24003
325 Dale Avenue, SE
Roanoke, VA 24013
319 Dale Avenue, SE
Roanoke, VA 24013
321 Dale Avenue, SE
Roanoke, VA 24013
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
June 12, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
D. Kent Chrisman, Chairperson
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on June 7, 2001, from
Eric R. Spencer, Attorney, representing Larry Bly and W. Martin Hall, requesting that a tract
of land located at 322 Bullitt Avenue, S. E., identified as Official Tax No. 4012516, be
rezoned from LM, Light Manufacturing District, to C-1, Office District.
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N:\Olddata\CKSHl\Rezoning 2001~1y and Hall Rezoning.wpd
D. Kent Chrisman
June 12, 2001
Page 2
pc~
The Honorable Mayor and Members of the Roanoke City Council
Eric R. Spencer, Attorney, VSB #17427, P. O. Box 2542, Roanoke, Virginia 24010
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
N:\Olddata\CKSHl~:l. ezoning 2001~1y and Hall Rezoning.wpd
ERIC ROLAND SPENCER
ATI'ORNEY AT LAW
ROANOKE, VIRGINIA
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
REZONING OF A TRACT OF LAND KNOWN
AS 322 BULLITT AVENUE, S.E.; ALSO KNOWN
AS TAX #4012516, FROM LIGHT MANUFACTURING
TO C-1, OFFICE DISTRICT
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioners, Larry Bly and W. Martin Hall, own land in the City of Roanoke
containing 0.149 acres, more or less, located at 322 Bullitt Avenue, S.E., in the City of
Roanoke,. also known as Tax #4012516. Said tract is currently zoned Light Manufacturing. A
map of the property to be rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said property be rezoned from Light Manufacturing District to C-1,
Office District, for the purpose of office space and one (1) apartment.
The Petitioners believe the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will renovate
an existing housing unit, preserve housing near downtown, and provide office space near
downtown.
Attached as Exhibit B is a survey of said tract showing the location of existing
improvements on the property as well as the proposed location for necessary parking for the
facility.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or property immediately adjacent to and immediately across a street or road
ERIC ROLAND SPENCER
ATTORNEY AT LAW
ROANOKE, VIRGINIA
from the property to be rezoned. Attached as Exhibits D-1 and D-2 are the endorsements of
said owners consenting to the proposed zoning change of the property.
WHEREFORE, the Petitioners request that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 7th day of June, 2001.
Respectfully submitted,
Eric Roland Spencer
VSB #17427
P.O. Box 2542
Roanoke, Virginia 24010
(540) 343-4712
(540) 981-0441 (facsimile)
Counsel for Petitioners
Larry Bly
526 Campbell Avenue, S.W.
Roanoke, Virginia 24016 / .
,' d.-'? /
W. Martin Hall
526 Campbell Avenue, S.W.
Roanoke, Virginia 24016
D~L£
DALE AVENUE
AREA PROPOSED
TO BE REZONED
PROPOSED
PARKING
(6-8 spaces)
CON4:. IdOHUIdENT
BEARS N 51'10'
1.64' IrROM
CONC. iIOHUM[HT 0.7'
EAST OF' PROPERTY
AT 108.3'
S 80'00'00" E --
OC
2 STORY
STUCCO
BLDG.
LOT 6
'ION 18
OLD
PIN
I-- CELLAR 9.5'
rt' ENT..-~ ~. 20.g' ~:
F- o
I-- ?°6' ~ o
U') 2 STORY b
n,' VINYL SIDED '-
bJ DWELLING m
I-- '
8.4'
24.2'
2.8*
LOT 7
1 5' ALLEY
0
:~HEAD
TELEPHONE
WIRE
LEGAL REFERENCE:
CITY ENGR. FILE 1088
TAX NO. 4012516
D.a. 1505, PG. 718
D.B. 108. PG. 567 (MAP)
OLD
50.00' PIN
N 80'00'00" W ~._124.5' TO P.I. WITH ~
= FOURTH STREET
BULLITT AVENUE, ..S.E.
6o' R/w
NOTE: THIS PLAT IS SUBJECT TO INFORMATION
WHICH MAY BE DISCLOSED BY A TITLE
REPORT BY A UCENSED ATTORNEY.
NOTE: THE SUBJECT PROPERTY IS LOCATED IN
FLOOD INSURANCE ZONE "X" SO
DESIGNATED BY F.E.M.A.
SURVEY FOR
LARRY BLY & W. MARTIN HALL
OF LOT 6, SECT/ON rS, MAP OF LANDS
OF THE PARK LAND AND IMPROVEMENT COMPANY
ROANOKE, VIBCINIA
SCALE I" = 20' OCTOBER 16, 2000
DAVID A. BESS, L.L.C.
LAND SURVEYING
.~IOOA PETERS CREEK RD I N.B. 1 17
ROANOKE, VA 24019
ID-00260
ERiC ROLAND SPENCER
ATTORNEY AT LAW
ROANOKE~ VIRGINIA
OFFICIAL TAX
NUMBER
4012517
4012518
4012519
4012507
4012622
4012508
4012509
4012505
4012506
4013407
OWNER(S)
LOCATION OF PROPERTY
Carey E. Custer
Lot, Bullitt Avenue, S.E.
Carey E. Custer
328 Bullitt Avenue, S.E.
Carey E. Custer
Lot, Bullitt Avenue, S.E.
Carl D. Thompson
325 Dale Avenue, S.E.
Rescue Mission of Roanoke, Inc.
402 Bullitt Avenue, S.E.
Rescue Mission of Roanoke, Inc.
327 Dale Avenue, S.E.
Rescue Mission of Roanoke, Inc.
Lot, Dale Avenue, S.E.
Sarah E. Duffy
319 Dale Avenue, S.E.
Jeffrey A. Shaver
321 Dale Avenue, S.E.
W.E. Cundiff Co., Inc.
701 Fourth Street, S.E.
MAILING ADDRESS
7565 GrassyHill Road
Boones Mill, VA 24065
7565 GrassyHill Road
Boones Mill, VA 24065
7565 GrassyHill Road
Boones Mill, VA 24065
P.O. Box 357
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
319 D~e Avenue, S.E.
Roanoke, VA 24013
319 Dale Avenue, S.E.
Roanoke, VA 24013
P.O. Box 458
Vinton, VA 24179
LARRY R. BLY / W. "iVEARTIN HALL
322 BULLITT AVENUE
ROANOKE, VA 24013
We the undersigned have no objection to changing the use of 322 Bullitt Avenue S.E.
Roanoke from a single family dwelling to apartments or offices or a combination of the two.
Name
328 Builitt Ave~SE
40~-l~UJJi~ Ave SE~
Name
325 Dale Ave SE
We also feel that the planned use of the property as office space for System4 Adv. ertising
Agency and an owner occupied apartment will bring to the neighborhood much needed
improvements and added value.
Date
Name Date
Name
~--~-. Name
..Name
~.--'Name
.~/Name
c./"Name
3~, Dale Ave SE
319-D eAv SE
70a F~"h St SE
SE
Bum S ot 61 S17
Dait Avl SE lot ~250~)
A{~SE lot
Date 3/~ ~(/(~/
/
Date '~/~/1~ /
Date ' ~/~7,~/~"]
LARRY R. BLY / W. MARTIN HALL
322 BULLITT AV ,ENUE
ROANOKE,-VA 24013
We the undersigned have no objection to changing the use of 322 Bullitt Avenue S.E.
Roanoke from a single family dxvelling to apartments or offices or a combination of the two.
We also feel that the planned use of the property as office space for System4 Advertising
Agency and an owner occupied apartment will bring to the neighborhood much needed
improvements and added value.
Name ~"
~ :i' .()''~ Date
328 Bullitt AverSE
40~-~ufiiti Ave S~
Name
Name
Date
Name
Name ~,.~, ~k ~.~C~~ Date
70~ F~O,'ih St SE '--'
, 8~me ~ .~,L~,' L~ ~t~ z
I ,/ / t ,
Bullitt Av~ S~lot ~12517
~/Name Dale Avd SE lot ~250~)
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
SPENCER, ERIC ROLAND
P. O. BOX 2542
ROANOKE VA 24010
REFERENCE: 80058655
01726837
Bullitt Avenue
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. .
Sworn and subscribed Sefore me this ~ day
of Augus~92~0/1. ~n~s my hand and ~f~l
se al._~.~F_~_~__~~____/__V_ '---/ Notary Public
My commission expires
PUBLISHED ON: 08./03 08/10
TOTAL COST: 187.06
FILED ON: 08/14/01
Pumuant to tim prmdt~ of
Code of the City of Roanoke
(1979), as amend~J, the Ceun-
hold a Pubic Hemtng on Mon-
day, August 20,, ~00~, at 7.'OO
p.m., in the CO~N~ Ctmmber In
the Noel C. Tl~ylo~ MuNe~pal
Buildin~ 215 Church Avenue,
S.W., on ~e que~Uon of rezon-
lng from LM, ~ Manufactur)
lng D~ to C-1, Office Dis-
~ i~operty located at-322
Buflltt Avenue, S*.E, bemtng
Official Tax No. 4013516.
A copy of this proposal Is avail-*
able for puldic Inspectl0~ In the
45~, MunicipM BulMir~ Ail
par~Je~ in ~ mky mppear
on th~ above dats and be
If you am & pemo~ with ~ cII~-
GIVEN unde~ my hand this 30th
day of July, 2001.
Mmy F. Ps,er,
(1726837)
Authorized
Signature:
, Billing Services Representative
THIRD AMENDED PETITION
VIRGINIA:
IN THE' COUNCIL OF THE CITY OF ROANOKE
In r~:
Repeal of Conditions )
of a Tract of Land Located on Route )
460 East, Official Tax # 7140114 )
PETITION TO AMEND
PROFFERED CONDITIONS
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE
(i)
(2)
(3)
(4)
(5)
(6)
Petitioner Lee Hi Land Group, a Virginia corporation, is the owner of a tract of land in the
City of Roanoke located on the north side of Orange Avenue, Route 460 East, one quarter
mile east of Granby Street intersection, bearing City of Roanoke Official Tax No. 7140114.
(the "Property"). A portion of City Appraisal Map 714 showing the Property is attached to
this Petition as Exhibit A.
By Ordinance No. 33516-080497, enacted by the Council of the City of Roanoke, Virginia on
August 4, 1997, the Property was rezoned from LM, Light Manufacturing, to C-2, General
Commercial, subject to conditions proffered by the applicant of the Petition, GFW
Construction Co., which at that time had a contract to purchase the Property.
The contract between Lee Hi Land Group & GFW Construction Co. (the Former Petitioner)
herein was not closed, and the effort to develop for the original petitioner was terminated.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, Petitioner
requests that the conditions previously proffered on Tax Parcel 7140114 be repealed and the
Property continue to be classified as C-2, General Commercial, subject only to the conditions
proffered herein, in 9rder that the Petitioner may sell the property to a new purchaser.
The change hereby requested will be consistent with the zoning to C-2, General Commercial,
as previously rezoned and conform to the properties that predominates along the Orange
Avenue frontage, and, Petitioner believes, thereby further the intent and purpose of the City's
Zoning Ordinance and Comprehensive Plan.
The Petitioner hereby proffers and agrees that if the Property's conditions are amended as
requested, the Petitioner will abide by, the following conditions:
(a) That the property will not be used for a neighborhood or highway
convenience store, a fast-food restaurant or outdoor advertising.
(b) A maximum of one entrance off of Route 460.
(7) Attached to this petition as Exhibit B is a list of the names and addresses of the owners of all
lots immediately a~djacent to or across a street from the Property, together with the Official
Tax Number of each lot.
WHEREFORE, Petitioner requests that the parcel bearing City of Roanoke Official Tax No. 7140114
continue to be zoned C-2 in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke, subject only to the conditions set forth above.
Respectfully submitted this 1 lth day of April, 2001
LEE HI LAND GROUP
Bob Copty
310 First Street, S.W.
Suit~ 450
Roanoke, VA 24011
(540) 344-1144
~9
1634
16~9
1613
1568
1601
1604,
15:34,
7140114
3353
2802
1520
333O
14
A.5.
Roanoke City Department of Planning
and Code Enforcement
Room !66, MurmciOal
215 Church AvePue.
Roanoke, ',~,irc~r~,c 24011
(540) 853-2344 ~Fox) B53-', 230
Emait: lolanning@ci.roano ~e.va us
August 20, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Larry Bly and W. Martin Hall, represented by Eric
Roland Spencer, that property located at 322 Bullitt Avenue, S.E.,
Official Tax No. 4013516, be rezoned from LM, Light
Manufacturing, to C-1, Office District.
Planning Commission Action:
On July 19, 2001, the Planning Commission held a public headng on the proposed
request. By a vote of 5-0 (Messrs. Campbell, Chdsman, Dowe, Manetta and Rife voting
for the petition and Messrs. Butler and Hill absent), the Planning Commission
recommended approval of the proposed rezoning.
Background:
Petition to rezone property from LM, Light Manufacturing, to C-1, Office District, was
filed on June 7, 2001. The request is unconditional with no proffers. The petitioner
proposes to rezone the property to use the existing residential structure for an office and
apartment unit. The property has an accessory structure in the rear, but no use of the
accessory structure is proposed.
The subject property is in the 300 block of Bullitt Avenue immediately adjacent to 1-581.
The area along 1-581 is zoned LM. Zoning on the other side of 1-581 is C-3. To the east
of 4th Street, the zoning is RM-2. Surrounding land uses are the paint store to the south,
residential uses to the north, and an auto painting garage to the east.
Roanoke Clly .Planning Commission Architeclural Review Board Board of Zoning Appeals
In a letter dated June 16, 2001, the Historic Belmont Preservation Association indicated
its support for the rezoning. In addition, the association requested that the garage be
retained, adequate parking be provided, and the remodeling is up to applicable building
codes. The Southeast Action Forum is reviewing the request, but has not indicated a
position.
Planning Commission considered the request at public hearing on July 19, 2001. Mr.
Eric R. Spencer, attorney, presented the request on behalf of the petitioner. Mr..Chris
Chittum, City Planner, gave the staff report, noting that the request was consistent with
the current Comprehensive Plan and stating that staff recommended approval of the
rezoning request. Mrs. Lander also advised the Commission that within the draft
neighborhood plan for the southeast area, this area was recommended for zoning
changes and that C-1 zoning would be compatible. The Commission discussed the
request and the concerns mentioned by the Historic Belmont Preservation Association,
in their letter dated June 16, 2001, were also addressed by the applicant and City staff.
There was no one present to speak in favor of or in opposition to the rezoning request.
Considerations:
The proposed land use is appropriate as it will use an existing residential structure and
will be compatible with surrounding land uses. The 1-73 route recommended by the
Commonwealth Transportation Board on May 17, 2001, may include this property.
However, the time line and exact path of the road project is indefinite. Significant
investment in new industrial development in this location should be discouraged.
This request is consistent with the 1985 Comprehensive Plan recommendations. The
plan recommends that pdodty given to maintenance and rehabilitation of sound, usable
structures rather than demolition. Furthermore, the plan encourages a variety of
housing choice in existing neighborhoods through a balance of preservation,
rehabilitation and new development. The draft Belmont-Fallon neighborhood plan (not
adopted) recommends that some areas of the neighborhood near downtown be zoned
to permit for mixed office and residential uses to encourage preservation and
rehabilitation of existing structures.
The petitioner has indicated intent to retain the garage structure. Zoning regulations will
require that adequate parking provided. The structure must meet applicable building
codes before a certificate of o. ccupancy is issued.
Recommendation:
Planning Commission recommends that City Council approve the request for rezoning
to C-1, Office District, with no proffered conditions.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
CC:mpf
attachment
cc: Darlene Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Eric Roland Spencer, Attorney for the Petitioner
~ RC~.,ANO SPENCER
~TTOIRNEYATkAW
~OANOKE, ~I~GINIA
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
1LEZONING OF A TRACT OF LAND KNOWN
AS 322 BULLITT AVENUE, S.E.; ALSO KNOWN
AS TAX #4012516, FROM LIGHT MANUFACTURING
TO C-l, OFFICE DISTRICT
TO THE HONORABLE ~MAYOR AND MEMBERS OF THE COUNCIL OF
'1 [-IE CITY OF ROAINOKE:
The Petitioners, Larry Bly and W. Martin Hall, own land in the City of Roanoke
containing 0.149 acres, more or less, located at 322 Bullitt Avenue, S.E., in the City of
Roanoke, also known as Tax #4012516. Said tract is currently zoned Light Manufacturing. A
map of the property to be rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said property be rezoned from Light Manufacturing District to C-l,
Office Distri'ct, for the purpose of office space and one (1) apartment.
The Petitioners believe the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will renovate
an existing housing unit, preserve housing near downtown, and provide office space near
downtown.
Attached as Exhibit B is a survey of said tract showing the location of existing
improvements on the property as well as the proposed location for necessary parking for the
facility.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or property mediately adjacent to and immediately across a street or road
~ ROI.ANO ~PENCEFI
XTTORNEY AT LAW
~OANOKE, VIiqGINIA
from the property to be rezoned. Attached as Exhibits D-I and D-2 are the endorsements of
said owners consenting to the proposed zoning change of the property.
WHEREFORE, the Petitioners request that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 7th day of June, 2001.
By: ~~
Eric Roland Spencer
VSB #17427
P.O. Box 2542
Roanoke, Virginia 24010
(540) 343-4712
(540) 981-0441 (facsimile)
R~.?anok~, Virginia 240!1~ .
526 Campbell Avenue, S.W.
Roanoke, Virginia 24016
t"l? ),, "1 kl.I /
~ ~ / I-' l
#
~4~ o~ ~
TO BE REZONED
'~d'/414, · p.
'OALE AVENUE
J
PROPOSED
PARKING
(6-8 spaces)
CONC. UONUM£NT
gE:ARS H il'lQ'
I.~4' FROM
COHC. UOHUu(HT 0.7'
FAST 01
Al' IOL.¥
" ~ CONC.
I,I
S 80'00'00" E
S~ OC
22.7'
· 2 STORY
STUCCO
~ ,~ BLDG.
LOT 6
SECTION 18
,g
CELLAR
20.8'
7.8' 2 STORY
VINYL SIDED
OWELUNG
j 322
PORCH
24.2'
~ OLD
_PIN
15'
ALLEY
9.5'
LOT 7
/,,.,..OVERHEAD
TELEPHONE
WIRE
LEGAL REFERENCE:
CITY ENG.., FILE 1088
TAX NO. 4012516
o.e. 1305, PG. 71a
O.B. 106, PG. ~67 (MAP)
OLD
50.00' PiN
N 80'00'00" W x'%...124.5' TO P.I. WITH ~
- FOURTH STREET
EIULLITT AVENUE, .S.S.
eD' R/W
NOTE: THIS PLAT IS SUBJECT TO INFORIdATION
WHICH MAY BE OlSCLOSEO BY A TITLE
REPORT BY A LICENSEO ATTORNEY.
NOTE: THE SUBJECT PROPERTY IS LOCATED IN
FLOOD INSURANCE ZONE 'X" SO
DESIGNATED BY F.E.M.A.
SURVEY FOR
LARRY BLY dC ~. MARTIN HALL
OF LOT 6. SECTION 18. MAP OF LANDS
OF THE PARK LAND AND IMPROVEMENT COMPANY
ROANOKE, VIRGINIA
SCALE 1" = 20' OCTOBER 16, 2000
DAVID A. BE$~
LAND $URVEWNG
3100A PETERS CREEK RD
ROANOK~ VA 24019
JN.B. i17 J D-0028C
~ F~:X.ANO SPENCER
~I'roRNEY AT lAW
~OANOKE, VII~IlNIA
OFFICIAL TAX
NUMBER
4012517
4012518
4012519
4012507
4012622
4012508
4012509
4012505
4012506
4013407
. EX~_.BIT, ]
O~'qER(S)
LOCATION OF PROPERTY
Carey E. Custer
Lot, Bullitt Avenue, S.E.
Carey E. Custer
328 Bullitt Avenue, S.E.
Carey E. Custer
Carl D. Thompson
325 Dale Avenue, S.E.
Rescue Mission of Roanoke, Inc.
402 Bullitt Avenue, S.E.
Rescue Mission of Roanoke, Inc.
327 Dale Avenue, $.E.
Rescue Mission of Roanoke, Inc.
Lot, Dale Avenue, S.E.
Sarah E. Duffy
319 Dale Avenue, S.E.
Jeffrey A. Shaver
321 Dale Avenue, S.E.
W.E. Cundiff Co., Inc.
701 Fourth Street, S.E.
MAILING ADDRESS
7565 GrassyHill Road
Boones Mill, VA 24065
7565 GrassyHill Road
Boones Mill, VA 24065
7565 GrassyHill Road
P.O. Box 357
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
P.O. Box I 1525
Roanoke, VA 24003
P.O. Box 11525
Roanoke, VA 24003
319 Dale Avenue, S.E.
Roanoke, VA 24013
319 Dale Avenue, S.E.
Roanoke, VA 24013
P.O. Box 458
Vinton, VA 24179
LARRY R. BLY / W. , .M~RT~ HALL
ROANOKE, VA 24013
We the under3igned I~ve no objection to chan~ing the use of 3~. Bullitt Avenue $~E.
Roanoke from a single family dwelling to apartments or offices or a combination of the two,
We n~qo feel that the planned use of the property as office space for System4 Adyertising
Agency and an owner occupied apartment will bring to the neighborhood much needed
improvements and added value.
328 Bullitt Ave~E
402 ~Umff Ave
'~2~ Dale Ave
Dateq'iT-~ /
Name
Dat~
,-', ,, __/~
,...~. ~ ,...f (_~_,~.,,_.v._~
Bullitt Ave SEdot (4012517
,.. Name
Date
Date ~/'~ ~/~../
D,,._ ~/',c.l ~ ~
Dale Av~ SE lot ~~) '
Dalb X~ SE lot ~:.08)
LARRY R. BLY / W. MARTIN HALL
322 BULLITT A'qENUF.
ROANOKE,WA 24013
We the undersigned have no objection to changing the use of 322 Builitt Avenue S.E.
Roanoke from a single family dwelling to apartments or offices or a combination of the two.
We also feel that the planned' use of the property a~ office space for System4 Advertising
Agency and an owner occupi .ed apartment will bring to the neighborhood much needed
improvements and added valhe.
328 Bullitt Ave~E
402-~u~i~ Ave S~
Name
Date
--.:,..Name
Name
Name
· Name
Name
~/Name
Name
325 Dale A.v¢ $1~ ,
· ~ie Av~ SE
704 Forth St SE
...% .. .-
B~ilit~ve SE !~
Bulli~ Ave S~ot
-
DniL Av~ SE lot
Dnl~ AWSE ~ot ~2sqS)
HISTORIC BELMONT PRESER VA TION ASSOCIATION
410 BULLITT A VENUE SE
ROANOKE, VA 24013
TEL: 540-982-#617
FAX: $40..982-0322
June 16, 2001
RE: 322 Builitt Avenue SE
Re-zone fi.om LM to C-1
k zn mg and
Coae En iorcement
Dear Sirs and Madam:
In my opinion, if there ever was an address in this area that was "CUT OFF FROM THE
NEIGHBORHOOD", like others have claimed in the past for other properties, tbAa ia a prime
example. The area ia zoned LM and re-zoning to C-1 mpr~enta no threat to the neighborhood.
If t_b_e land use was ~_e4 RM-2 tn~ pos'__a~__n would be very different. We do have a couple of
¢01~7~:
o
The detached/~m~e should be left imact or ' .m~oveck not demolished.
Parking in this area is a problem. How will they have sumcient off street parking
for their patrons and residents?
Mr. Bly and Mr. Hall have done extensive remode~ ia this up to code for the
C-1
Why are the owners aski~ for C-l, when the present zoning LM would permit the uses they are
pwposing? We of the His~orie i~haont Preservation Assoehtion wish Mr, Bly snd Mr.
Hall the best of luck with their business venturu in our neighborhoo(L W_.~LL~Lat;~_h~
them for the fl~ lob they_ &d on ,__he_ remodeL its looks wonderfifl.
Very Truly Yours,
Bobby Meadows, President
HISTORIC BELMONT PRESERVATION ASSOCIATION
cc: Southeast Action Forum
2 B ullitt Avenue S E
N
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Heating on
Monday, September 17, 2001, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question ofrezoning from LM, Light
Manufacturing District, to C-1, Office District, the following property:
That property located at 322 Bullitt Avenue, S.E., beating Official Tax No.
4012516.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, September 13, 2001.
GIVEN under my hand this 27th day of August ,2001.
Mary F. Parker, City Clerk.
H:\MEASURES\n-rezblybullitt091701
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
322 BULLITT AVE.
REFERENCE: 80023382
01746306
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and s~bscribed ~.efore me this /~/~ day
of Se t~b~r/0~% ,~itne~s my hand and official
sea~~_~.__~~_~P- , Notary Public
My commission expires ~- ~~%%--
PUBLISHED ON: 08/31 09/07
7:00 p.m., in ~ Coum~il
MW Bulklkl~ 2/5 ~
w A~, s. E., b~
if you are a pera~ vAth a d~
ooflmot the ~ ~'8 ~,
G~~2~
(27~) ~
TOTAL COST: 191.04
FILED ON: 09/10/01 ~ m
Signature: _ , Billing Services Representative
0
O~
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, September 17, 2001, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question ofrezoning from LM, Light
Manufacturing District, to C-1, Office District, the following property:
That property located at 322 Bullitt Avenue, S.E., bearing Official Tax No.
4012516.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, September 13, 2001.
GIVEN under my hand this ~ day of ., 2001.
Mary F. Parker, City Clerk.
H:2vIEASURES~n-r ~zblybullitt091701
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
September 19, 2001
File #514
Jon Hager, Vice-President
Ventures, Ltd.
1202 Corporate Circle, S. W.
Roanoke, Virginia 24018
Dear Mr. Hager:
I am enclosing copy of Ordinance No. 35587-091701 vacating, discontinuing and closing
a portion of Old Thirlane Road, N. W., bounded on the west by 1-581 and the east by
property identified as Official Tax No. 6520106; and dispensing with the second reading
of the ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Deputy City Clerk
SMM:mh
Enclosure
N:\CKMH 1L~,genda.01 ~Sept. 17.01 .corresp (Part II).wpd
Jon Hager
September 19, 2001
Page 2
pc:
Ray Varney, Virginia Department of Transportation, 714 S. Broad Street, Salem,
Virginia 24153
Mr. and Mrs. Calvin Powers, P. O. Box 12068, Roanoke, Virginia 24022
Crawford Development Company, 2217 Crystal Spring, S. W., Roanoke, Virginia
24014
D. Kent Chrisman, Chair, City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
N :\CKM H 1 ~Ag~nda.01 kSept. 17.01 .c orrcsp (Part II).wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of S~ptember, 2001.
No. 35587-091701.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter; and
dispensing with the second reading of this ordinance.
WHEREAS, Kayser Properties, LLC, filed an application to the Council of the City
of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter; and '
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
September 17, 2001, after due and timely notice thereof as required by §30-14, Code of the
City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public right-of-way.
THEREFORE, BE I~' ORDAINED by the Council of the City of Roanoke, Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
That certain portion of Old Thidane Road, N.W., bounded on the west by the
remaining portion of Old Thiflane Road, N. W., on the east by property
bearing Official Tax No. 6520106, and on the south by 1-581.
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company, including, specifically,
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such right to include the right to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
2
such easement or easements to terminate upon the later abandonment of use or permanent
removal from the above-described public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER CJRDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the fight-of-way to be vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the same, for the installation and
maintenance of any and all existing utilities that may be located within the fight-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
3
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within
a period of twelve (12) mohths from the date of the adoption of this ordinance, then said
ordinance shall be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of Section 12 of the
City Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
lq:kMEA. SURES',o-scthirlan~'09 [ 701
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
21,5 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Kayser Properties, LLC that a portion of Old Thirlane
Road, N.W., bounded on the west by 1-581 and the east by
property bearing Official Tax No. 6520106, be permanently
vacated, discontinued and closed.
Planning Commission Action:
On July 19, 2001, the Planning Commission held a public hearing on the proposed
request. By a vote of 5-0 (Messrs. Campbell, Chrisman, Dowe, Manetta and Rife voting
for the petition and Messrs. Butler and Hill absent), the Planning Commission
recommended approval of the proposed closure.
Background:
The petitioner has requested that a portion of Old Thirlane Road, NW, be closed so that
it may be used as an access road for a corporate office and manufacturing
development on Official Tax Map Number 6520106. Old Thirlane Road, or Old Route
626, was annexed by the City from Roanoke County. The right-of-way has two
designated ingress and egress points with access to Thirlane Road from the northeast
and the southeast of the right-of-way. However, it is presently only paved and
accessible on the northern side. The southern portion is undeveloped and covered with
foliage. The petitioner requests that the southern portion be closed.
Mr. Jan Hager, Kayser Properties, presented the request on behalf of the petitioner.
Frederick Gusler, City Planner, presented the staff report and stated that staff was
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
recommending approval of the closure of the southern portion of Old Thirlane Road,
N.W. There was no one present in the audience to speak for or against the proposal.
Considerations:
Thirlane Road and the northern branch of the right-of-way demarcate the zoning in this
area. The northwest side of the right-of-way and the western side of Thirlane Road is
zoned RA, Residential Agricultural. However, one parcel in this RA district, Tax Map
Number 6520105, has been rezoned for the development of an office complex. The
southeast portion of the right-of-way and the eastern side of Thirlane Road are zoned
LM, Light Manufacturing.
Three properties are adjacent to the right-of-way. These are Official Tax Map Numbers
6520101, 6520105, and 6520106. At present all three of these parcels are
vacant. Official Tax Map Number 6520105 has been cleared for development of an
office complex. As previously noted, 6520106 is owned by the petitioner, who plans to
develop a corporate office and manufacturing complex for high technology companies.
Official Tax Map Number 6520101 abuts the portion (southern) of the right-of-way that
the petitioner requests closure of.
The petitioner wishes to use the portion of the right-of-way as an access road for a
corporate office and manufacturing development on Official Tax Map Number 6520106.
The petitioner originally requested that the entire right-of-way be vacated, but after
discussions with others has modified the request to only close a portion thereof. Staff
has received a metes and bounds description for the portion to be vacated and an
amended petition has been filed.
American Electric Power (AEP) has facilities located at the right-of-way. Verizon has
an existing telephone plant located adjacent to and crossing the street, from which it
maintains an active telephone cable for customers in the area.
Staff received a letter from Jeff Draper of Verizon, which stated that the latter is not
opposed to the petitioner's request. However, Mr. Draper also requested that any
telephone plants in the closure area be grand fathered if the right-of-way were to be
closed, so as to maintain access to the plant. The City Engineer also submitted
comments to Staff in support of the closure, but also requested that the City reserve the
right to use the property vacated for utility purposes.
Interstate 581 adjoins the right-of-way to the west. After discussions with the Virginia
Department of Transportation (VDOT), the Director of Public Works determined that the
right-of-way is unlikely to be affected by future 1-581 improvements related to 1-73.
Staff received comments from Bob Crawford and Jack Burrows of Crawford
Development Company, owner of an adjoining property on Thirlane Road, Official Tax
Map Number 6520105, in opposition to the petitioner's request, citing difficulties with
traffic flow, access and frontage appearance that vacating the entire right-of-way would
cause for their development, which includes a curb cut off the northern portion of the
right-of-way to provide ingress and egress. Staff also received a subsequent letter from
Crawford Development Company in which Mr. Crawford stated concerns with truck
traffic and buffering between the two developments.
Recommendation:
Planning Commission recommends that City Council approve the partial closure of Old
Thirlane Road, N.W. The portion is undeveloped and has little future value to serve
the City's interests.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
Attachments
cc: Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Jon Hager, Petitioner
Kayser Ventures, Ltd.
1202 Corporate Circle, Roanoke, VA 24018
Phone (540) 772-1584 Fax (540) 772-1545
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
AMMENDED PETITION OF KAYSER VENTURES, LTD.
FOR VACATING, DISCONTINUING AND CLOSING
OF THIRLANE ROAD
MEMBERS OF COUNCIL:
Kayser Properties, LLC applies to have the portion of Old Thirlane Road, NW, which lies
parallel to 1-581, in the City of Roanoke, Virginia, permanently vacated, discontinued and closed,
as the same is bounded on the West by the remaining portion of Old Thirlane Road, N.W., on the
East by official Tax Parcel No. 6520106 and Thirlane Road, N.W. and on the South by Interstate
581, pursuant to Virginia Code Section 15.2-2006 and Section 30-14, Code of the City of Roanoke
(1979), as amended. This street is more particularly described on the map and documents
attached.
Kayser Properties, LLC states that the grounds for this petition are as follows:
(1) All landowners that adjoin the property have been notified of this intent.
(2) The applicant desires to use the property to be vacated for an access drive to their
loading dock at the rear of the proposed for Kayser Ventures, Ltd. development on
the bordering property, Tax Parcel No. 6520106. The vacation of the right-of-way will
enable Kayser Ventures to maximize land use for their research and development
facilities in addition to lease space for incubating high technology companies.
Information regarding these plans has been previously provided to the Roanoke
Economic Development.
(3) Kayser Properties is willing to construct one half of the tee-turn-around at the request
of Roanoke City Traffic Engineering Department.
WHEREFORE, Kayser Properties, LLC respectfully requests that above-described street
be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code
Section 15.2-2006 and Section 30-14, Code of the City of Roanoke (1979), as amended.
V(~~H~aCtfully sub~f~tted
Kayser Ventures, Ltd.
Kayser Properties, Ltd.
Date
AD JOINERS
Parcel: 6520106 Parcel Address: NEW TRACT 3 GREENDALE FARMS
Owner:
Kayser Properties LTD
1202 Corporate Circle
Roanoke, VA
Instr. No.: 00009561
Acres: 1.696
Parcel: 6520101 Parcel Address: STRIP FOR ROAD BROOKSHIRE
Owner:
Powers, Calin W.
Powers, Mary C.
P.O. Box 12068
Roanoke, VA
Instr. No.: 00010347
Acres: 5.47
Parcel: 6520105 Parcel Address:
Owner:
Crawford Development Company, LLC
2217 Crystal Spring Avenue, S.W.
Roanoke, VA
Instr. No.: 01000635 Acres: 3.463
Worddocs~st affdi~cg~P arcel Info
METES AND BOUNDS
DESCRIPTION
FOR
RIGHT OF WAY ABANDONMENT
A PORTION OF
THIRLANE ROAD, N.W.
BEGINNING AT AN IRON PIN FOUND AT THE SOUTHERN MOST CORNER OF
TRACT 3, NOW OR FORMERLY KAYSER PROPERTIES LTD, INSTRUMENT
NUMBER 00009561, SAID POINT ALSO LOCATED ON THE WESTERN RIGHT
OF WAY OF REALIGNED THIRLANE ROAD, N.W., ROUTE 626; THENCE WITH
A PORTION OF ABANDONED THIRLANE ROAD S51°14'32"W 27.25' TO A
POINT ON THE EASTERN RIGHT OF WAY OF INTERSTATE ROUTE 581;
THENCE ALONG THE EASTERN RIGHT OF WAY OF SAID INTERSTATE
ROUTE 581 N38°45'28"W 426.49' TO A POINT; THENCE LEAVING THE LINE OF
SAID INTERSTATE ROUTE 581 ALONG A NEW LINE N51°14'32"E 25.70'
THROUGH AND TO A POINT ON THE EASTERLY LINE OF A PORTION OF
SAID ABANDONED THIRLANE ROAD, SAID. LINE ALSO BEING THE
WESTERLY BOUNDARY OF TRACT 3; THENCE ALONG SAID LINE S38°57'58"E
426.49' TO THE POINT OF BEGINNING, CONTAINING 11,290 SQUARE FEET OF
LAND AND BEING SITUATED IN THE CITY OF ROANOKE, VIRGINIA.
C R A W F O R D
COMMERCIAL REAL ESTATE SERVICES
July 9, 2001
Mr. Frederick Gusler
City Planner
Dept. of Planning & Comm. Dev.
City of Roanoke
Room 166, Municipal Building
215 Church Ave.
Roanoke, VA 24011
and
V=rCorcement
Reference: Vacation of Thirlane Rd., viz. Kayser Ventures
Dear Frederick,
As we have discussed, Kayser Ventures has requested and received a continuation
until July 19, 2001 to submit their petition to vacate all, or at least the 1-581 portion of, the
part of Thir!ane Road under consideration.
If they convince VDOT to withdraw their previous negative position on the vacation
of the 1-581 portion, we will need time to study how this will affect their amended plan. In
particular, we are concerned about the truck traffic created at the entrance to The Oaks and
the buffering needed between 2 radically disparate projects.
We appreciate your efforts to obtain from Kayser Ventures the amended submittal so
we may have time to study it carefully before the hearing. I have called Balzer Associates, as
Evie Lander suggested, and have not been called back. I will be on vacation on July 19th and
would like to get my thoughts on paper to be presented in my absence.
As you know, we have been very concerned about the nature and execution of
Kayser's plans from the very start. We need as much detail as possible, as soon as possible,
so we can make a balanced judgement about their amended petition.
Thank you.
CC
W. Jackson Burrows
G. Michael Pace, Jr.
Evelyn S. Lander, AICP
111
FRANKLIN PLAZA · SUITE 100 · ROANOKE, VIRGINIA 24011
(540) 527-1240 · FAX (540) 5271241
email: rcc7777@aol.com
6520103
6520104
6520105
6520107
6520108
646O101
6520106
L
6520110
6530107
Approximate portion
to be closed
6530101
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.manoke.va, us
August 29, 2001
File #514
STEPHANIE M. MOON
Deputy City Clerk
Jon Hager, Vice-President
Ventures, Ltd.
1202 Corporate Circle, S. W.
Roanoke, Virginia 24018
Dear Mr. Hager:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Kayser Properties, LLC, that a portion of Old Thirlane
Road, N. W., bounded on the west by 1-581 and the east by property identified as Official
Tax No. 6520106, be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning and Code Enforcement at 540-853-2344.
It will be necessary for you, or your representative, to be present at the
September 17 public hearing. Failure to appear could result in a deferral of the
matter until a later date.
Sincerely,
Mary F. PaCRer, CMC
City Clerk
MFP:mh
Enclosure
H:\Public Hearings.Ol~august 20.wl:x:l
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011- ! 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
August 29, 2001
File #514
STEPHANIE M. MOON
Deputy City Clerk
Mr. Ray Varney
Virginia Department of Transportation
714 S. Broad Street
Salem, Virginia 24153
Mr. and Mrs. Calvin Powers
P. O. Box 12068
Roanoke, Virginia 24022
Crawford Development Company
2217 Crystal Spring, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Kayser Properties, LLC, that a portion of Old Thirlane
Road, N. W., bounded on the west by 1-581 and the east by property identified as Official
Tax No. 6520106, be permanently vacated, discontinued and closed.
The City Planning Commission is recommending approval of the above-described request.
If you would like to receive a copy of the report of the City Planning Commission, please
contact the City Clerk's Office.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 540-853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
H:\Public Heanngs.01~august 20.wpd
MARY It, PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
21~ Church Avenue. S,W., Room 4~6
Roanoke, Virginia 24011-1536
Telephone: ($40) 853.2541
Fan: (~40) 853-1145
E-maih clerk~i.roanoke.va,us
July 30, 2001
File #514
STEPHANIE M. MOON
Deputy City Clerk
Jon Hager, Vice-President
Ventures, Ltd.
1202 Corporate Circle, S. W.
Roanoke, Virginia 24018
Dear Mr. Hager:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 20, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Kayser Properties, LLC, that a portion of Old Thirlane Road,
N. W., bounded on the west by 1-581 and the east by property identified as Official Tax No.
5420106, be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning and Code Enforcement at 540-853-2344.
It will be necessary for you, or your representative, to be present at the August 20
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
N:\cksmltPublic Hearings.01~August 20. 2001 .wpd
MARY F. PAR. Kg.R, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
21~ Church Avenue, S,W,, Room 4:~6
Roanoke, Virginia 240 i l- I $36
Telephone: (~40) 8S:3.2541
Fax: (S40)
E.mail: olerkocl,roanoke,ve,u,
July 30, 2001
File #514
~T~:PHANIE M, MOON
Deputy City Clerk
Ray Varney
Virginia Department of Transportation
714 S. Broad Street
Salem, Virginia 24153
Mr. and Mrs. Calvin Powers
P. O. Box 12068
Roanoke, Virginia 24022
Crawford Development Company
2217 Crystal Spring, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 20, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., on the request of Kayser Properties, LLC, that a portion of Old Thirlane Road,
N. W., bounded on the west by 1-581 and the east by property identified as Official Tax No.
5420106, be permanently vacated, discontinued and closed.
The City Planning Commission is recommending approval of the above-described request.
If you would like to receive a copy of the report of the City Planning Commission, please
contact the City Clerk's Office.
This letter is provided for your information as an interested property o. wner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 540-853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
N:~'ksrnl~Public Heanngs.01LAugust 20, 2001 .wpd
NOTICE OF PUBLIC HEARING BEFORE THE 'ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN: '~i "'~' :i':~
The Roanoke City Planning Commission will hold a public hearing on Thursday,
July 19, 2001, 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to
consider the following:
Request from Kayser Properties, Ltd., represented by Jon Hager, Vice President,
that Old Thirlane Road, N.W., more particularly described as right-of-way
bounded by Interstate 581 and parcels bearing Official Tax Nos. 6520105,
6520101 and 6520106, be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning
and Code Enforcement, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning and Code Enforcement at 853-2344 before 12:00
noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, July 3 and July 10, 2001
Please Bill:
Jori Hager, Vice President
Kayser Ventures, Ltd.
1202 Corporate Circle, SW
Roanoke, VA 240'18
540 772-'1584
Send affidavit of publication to:
Department of Planning and Code Enforcement
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
July 11,2001
File #514
STEPHANIE M. MOON
Deputy City Clerk
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Pursuant to Section 30-14, Code of the City of Roanoke (1979), as amended, I am
enclosing copy of an amended application received in the City Clerk's Office on July 11,
2001, from Jon Hager, Vice-President, Kayser Ventures, Ltd., requesting that a portion of
Old Thirlane Road, N. W., which lies parallel to 1-581 as the same is bounded on the west
bythe remaining portion of Old Thirlane Road, on the east by Official Tax No. 6520106 and
Thirlane Road, and on the south by 1-581, be permanently vacated, discontinued and
closed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
N:~cksm l',Rezoning.O l\Kayser Prope~ies-Thidane.wl3d
D. Kent Chrisman
July 11, 2001
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Jon Hager, Vice-President, Kayser Ventures, Ltd., 1202 Corporate Circle, S. W.,
Roanoke, Virginia 24018
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
N:\cksml\Rezoning.Ol\KayserProperties-Thidane.wpd
Kayser Ventures, Ltd.
1202 Corporate Circle, Roanoke, VA 24018
Phone (540) 772-1584 Fax (540) 772-1545
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
AMMENDED PETITION OF KAYSER VENTURES, LTD.
FOR VACATING, DISCONTINUING AND CLOSING
OF THIRLANE ROAD
MEMBERS OFCOUNCIL:
Kayser Properties, LLC applies to have the portion of Old Thirlane Road, NW, which lies
parallel to 1-581, in the City of Roanoke, Virginia, permanently vacated, discontinued and closed,
as the same is bounded on the West by the remaining portion of Old Thirlane Road, N.W., on the
East by official Tax Parcel No. 6520106 and Thirlane Road, N.W. and on the South by Interstate
581, pursuant to Virginia Code Section 15.2-2006 and Section 30-14, Code of the City of Roanoke
(1979), as amended. This street is more particularly described on the map and documents
attached.
Kayser Properties, LLC states that the grounds for this petition are as follows:
(1) All landowners that adjoin the property have been notified of this intent.
(2) The applicant desires to use the property to be vacated for an access drive to their
loading dock at the rear of the proposed for Kayser Ventures, Ltd. development on
the bordering property, Tax Parcel No. 6520106. The vacation of the right-of-way will
enable Kayser Ventures to maximize land use for their research and development
facilities in addition to lease space for incubating high technology companies.
Information regarding these plans has been previously provided to the Roanoke
Economic Development.
(3) Kayser Properties is willing to construct one half of the tee-turn-around at the request
of Roanoke City Traffic Engineering Department.
WHEREFORE, Kayser Properties, LLC respectfully requests that above-described street
be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code
Section 15.2-2006 and Section 30-14, Code of the City of Roanoke (1979), as amended.
Resj~ctfully sub~f~tted
A!
er
Vice ~resident
Kayser Ventures, Ltd.
Kayser Properties, Ltd.
Date
AD JOINERS
Parcel: 6520106 Parcel Address: NEW TRACT 3 GREENDALE FARMS
Owner:
Kayser Properties LTD
1202 Corporate Circle
Roanokel VA
Instr. No.: 00009561
Acres: 1.696
Parcel: 6520101 Parcel Address: STRIP FOR ROAD BROOKSHIRE
Owner:
Powers, Calin W.
Powers, Mary C.
P.O. Box 12068
Roanoke, VA
Instr. No.: 00010347
Acres: 5.47
Parcel: 6520105 Parcel Address:
Owner:
Crawford Development Company, LLC
2217 Crystal Spring Avenue, S.W.
Roanoke, VA
Instr. No.: 01000635 Acres: 3.463
Worddocs~staffdi r~cg\Pa rcel Info
METES AND BOUNDS
DESCRIPTION
FOR
RIGHT OF WAY ABANDONMENT
A PORTION OF
THIRLANE ROAD, N.W.
BEGINNING AT AN IRON PIN FOUND AT THE SOUTHERN MOST CORNER OF
TRACT 3, NOW OR FORMERLY KAYSER PROPERTIES LTD, INSTRUMENT
NUMBER 00009561, SAID POINT ALSO LOCATED ON THE WESTERN RIGHT
OF WAY OF REALIGNED THIRLANE ROAD, N.W., ROUTE 626; THENCE WITH
A PORTION OF ABANDONED THIRLANE ROAD S51°14'32"W 27.25' TO A
POINT ON THE EASTERN RIGHT OF WAY OF INTERSTATE ROUTE 581;
THENCE ALONG THE EASTERN RIGHT OF WAY OF SAID INTERSTATE
ROUTE 581 N38°45'28"W 426.49' TO A POINT; THENCE LEAVING THE LINE OF
SAID INTERSTATE ROUTE 581 ALONG A NEW LINE N51°14'32"E 25.70'
THROUGH AND TO A POINT ON THE EASTERLY LINE OF A PORTION OF
SAID ABANDONED THIRLANE ROAD, SAID LINE ALSO BEING THE
WESTERLY BOUNDARY OF TRACT 3; THENCE ALONG SAID LINE S38°57'58"E
426.49' TO THE POINT OF BEGINNING, CONTAINING 11,290 SQUARE FEET OF
LAND AND BEING SITUATED IN THE CITY OF ROANOKE, VIRGINIA.
/
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO CLOSURE REQUEST OF:.
Kayser Ventures, Ltd., Thirlane Road, N.W.) AFFIDA~I~T
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly swom, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 11th day of July, 2001, notices ora public hearing to be held on the
19th day of July, 2001, on the request captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel Owner's Name
I-581 Ray Varney
VDOT
Mailing Address
714 S. Broad Street
Salem, VA 24153
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 11th day of July, 2001.
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO CLOSURE REQUEST OF:
Kayser Ventures, Ltd., Thirlane Road, N.W.) AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 25th day of June, 2001, notices ora public heating to be held on
the 19th day of July, 2001, on the request captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
6520106
6520101
Owner's Name
Petitioner
Calvin and Mary Powers
6520105 Crawford Development Co.
Mailing Address
P O Box 12068
Roanoke, VA24022
2217 Crystal Spfing, SW
Roanoke, VA24014
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 25th day of June, 2001.
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO CLOSURE REQUEST OF~: ' :'
Kayser Ventures, Ltd., Thirlane Road, N:W.) AFF~ DAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 4th day of June, 2001, notices of a public heating to be held on the
21st day of June, 2001, on the re:quest captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
6520106
6520101
Owner's Name
Petitioner
Calvin and Mary Powers
6520105 Crawford Development Co.
Mailing Address
P O Box 12068
Roanoke, VA24022
2217 Crystal Spting, SW
Roanoke, VA24014
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 4th day of June, 2001.
Notary Public
NOTICE OF PUBLIC HEARING BEFORE:THE ROANOKE CITY PLANNING
, 'COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Thursday,
June 21,2001, 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to
consider the following:
Request from Kayser Properties, Ltd., represented by Jon Hager, Vice President,
that Old Thirlane Road, N.W., more particularly described as right-of-way
bounded by Interstate 581 and parcels bearing Official Tax Nos. 6520105,
6520101 and 6520106, be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning
and Code Enforcement, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard
on the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning and Code Enforcement at 853-2344 before 12:00
noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, June 5 and 12, 2001
Please Bill:
Jon Hager, Vice President
Kayser Ventures, Ltd.
1202 Corporate'Circle, SW
Roanoke, VA 24018
540 772-1584
Send affidavit of publication to:
Department of Planning and Code Enforcement
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
May 18, 2001
File #514
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Pursuant to Section 30-14, Code of the City of Roanoke (1979), as amended, I am
enclosing copy of an application received in the City Clerk's Office on May 17, 2001, from
Jon Hager, Vice-President, Kayser Ventures, Ltd. requesting that Old Thirlane Road,
N. W., bounded on the west by Official Tax Nos. 6520105 and 6520101, on the east by
Official Tax No. 6520106 and on the south by Interstate 581, be permanently vacated,
discontinued and closed.
MFP:ssh
Enclosures
Sincerely,
Mary F. Parker, CMC
City Clerk
H:\Rezoning 2001\KayserProperties-Thidane.wpd
D. Kent Chrisman
May 18, 2001
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Jori Hager, Vice-President, Kayser Ventures, Ltd., 1202 Corporate Circle, S. W.,
Roanoke, Virginia 24018
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
St.even J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
J. Thomas Tasselli, Development Review Coordinator
H:\Rezoning 200 l~KayserProperties-Thidane.wpd
Kayser Ventures Ltd.
1202 Corporate Circle
Roanoke, VA 24018
(5zO) 772-1584 Fax, (540) 772-1545
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
APPLICATION OF KAYSER VENTURES, LTD.
FOR VACATING, DISCONTINUING AND CLOSING
OF THIRLANE ROAD
-MEMBERS OF COUNCIL:
Kayser Properties, LLC applies to have Old Thirlane Road, NW, in the City of Roanoke,
Virginia, permanently vacated, discontinued and closed, as the same is bounded on the west by
official Tax Parcel No. 6520105 and 6520101, on the east by official Tax Parcel No. 6520106 and
on the South by Interstate 581, pursuant to Virginia Code Section 15.2-2006 and Section 30-14,
Code of the City of Roanoke (1979), as amended. This street is more particularly deScribed on
the map and documents attached.
Kayser Properties, LLC states that the grounds for this application are as follows:
(1) All landowners that adjoin the property have been notified of this intent.
(2) Only a portion of the property is presently being used for access to adjoining lots,
while the majority has been abandoned and is covered with foliage.
(3) The applicant desires to use the property to be vacated for an access drive to their
bordering property where they are constructing the corporate offices for Kayser
Ventures, Ltd. Also housed on this property will be space for lease to incubating high
technology companies - information 'previously provided to Roanoke Economic
Development.
WHEREFORE, Kayser Properties, LLC respectfully requests that above-described street
be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code
Section 15.2-2006 and Section 30-14, Code of the City of Roanoke (1979), as amended.
Kayser Ventures, Ltd.
Kayser Properties, Ltd.
Date
AD JOINERS
Parcel: 6520106 Parcel Address: NEW TRACT 3 GREENDALE FARMS
Owner:
Kayser Properties LTD
1202 Corporate Circle
Roanoke, VA
Instr. No.: 00009561
Acres: 1.696
Parcel: 6520101 Parcel Address: STRIP FOR ROAD BROOKSHIRE
Owner:
Powers, Calin W.
Powers, Mary C.
P.O. Box 12068
Roanoke, VA
Instr. No.: 00010347
Acres: 5.47
Parcel: 6520105 Parcel Address:
Owner:
Crawford Development Company, LLC
2217 Crystal Spring Avenue, S.W.
Roanoke, VA
Instr. No.: 01000635 Acres:
3.463
Worddocs\stafldir~cg\Parcel Info
METES AND BOUNDS
DESCRIPTION
FOR
RIGHT OF WAY ABANDONMENT
A PORTION OF
THIRLANE ROAD, N.W.
BEGINNING AT AN IRON PIN FOUND AT THE SOUTHERN MOST CORNER OF
TRACT 3, NOW OR FORMERLY KAYSER PROPERTIES LTD, INSTRUMENT
NUMBER 00009561, SAID POINT ALSO LOCATED ON THE WESTERN RIGHT
OF WAY OF REALIGNED THIRLANE ROAD, N.W., ROUTE 626; THENCE WITH
A PORTION OF ABANDONED THIRLANE ROAD S51°14'32"W 27.25' TO A
POINT ON THE EASTERN RIGHT OF WAY OF INTERSTATE ROUTE 581;
THENCE ALONG THE EASTERN RIGHT OF WAY OF SAID INTERSTATE
ROUTE 581 N38°45'28"W 485.18' TO A POINT BEING THE SOUTHWESTERN
CORNER OF NOW OR FORMERLY CALVIN W. POWERS, INSTRUMENT
NUMBER 00010347; THENCE LEAVING SAID INTERSTATE ROUTE 581 AND
ALONG THE SOUTHERN LINES OF SAID POWERS N47°41'29"E 22.00' TO A
POINT; THENCE N21°07'34"E 16.12' TO A POINT; THENCE N37°45'59"E 25.00'
TO AN IRON PIN FOUND AT THE SOUTHERLY CORNER OF NOW OR
FORMERLY CRAWFORD DEVELOPMENT COMPANY, L.L.C., INSTRUMENT
NUMBER 01000635; THENCE LEAVING SAID POWERS AND CONTINUING
WITH THE SOUTHERN LINES OF SAID CRAWFORD DEVELOPMENT
COMPANY, L.L.C. N37°45'59"E 263.33' TO A POINT; THENCE 66.32' ALONG
THE ARC OF A 60.06' RADIUS CURVE TO THE LEFT HAVING A CHORD
BEARING AND DISTANCE OF N06°08'01"E 63.00' TO A POINT ON THE
WESTERN RIGHT OF WAY OF SAID THIRLANE ROAD; THENCE LEAVING
SAID CRAWFORD DEVELOPMENT COMPANY, L.L.C., AND WITH THE
PROPOSED RIGHT OF WAY OF SAID THIRLANE ROAD S26°56'53"E 30.11' TO A
POINT; THENCE 79.02' ALONG THE ARC OF A 542.96' RADIUS CURVE TO THE
RIGHT HAVING A CHORD BEARING AND DISTANCE OF S21°12'22"E 78.95' TO
A POINT AT THE NORTHEASTERN CORNER OF SAID TRACT 3; THENCE
LEAVING SAID REALIGNED THIRLANE ROAD AND WITH THE NORTHERLY
AND WESTERLY LINES OF SAID TRACT 3 S72°57'36"W 58.66' TO A POINT;
THENCE S35°05'15"W 47.38' TO A POINT; THENCE S38°39'32"W 172.34' TO A
POINT; THENCE 63.89' ALONG THE ARC OF A 47.16' RADIUS CURVE TO THE
LEFT HAVING A CHORD BEARING AND DISTANCE OF S00°09'13"E 59.12' TO
A POINT; THENCE S38°45'28"W 485.18' TO THE POINT OF BEGINNING,
CONTAINING 24,012 SQUARE FEET OF LAND AND BEING SITUATED IN THE
CITY OF ROANOKE, VIRGINIA.
ROANOKE CITY GIS Page 1 of 2
ROANOKE CITY GIS
Parcel: 6520105 Parcel Address:
Owner: CRAWFORD DEVELOPMENT CO LLC
2217 CRYSTAL SPRING AV SW
ROANOKE, VA
Instr. No.: 01000635 Acres: 3.463
3,642,208 __
3,641,582 Illllllll/1
11,052,347 Map Width=626' 11,052,974
Location Map
DISCLAIMER: The information contained on this page is NOT to be construed or used as a "legal
description". Map information is believed to be accurate but accuracy is not guaranteed. Any errors
or omissions should be reported to the City of Roanoke Engineering Department. In no event will the
City of Roanoke be liable for any damages, including loss of data, lost profits, business interruption,
loss of business information or other pecuniary loss that might arise from the use of this map or the
information it contains.
Map Data as off April 2001
Real Estate Data as of: April 2001
Page generated on 4/30/01 9:41:30 AM
Thank you for visiting the Roanoke City iPlus web site!
http://www.webgis.net/scripts/esrimap.dll?name=RoacyPlusl& 4/30/01
ROANOKE CITY GIS Page 1 of 2
ROANOKE CITY GIS
Parcel: 6520101 Parcel Address: STRIP FOR ROAD BROOKSIDE
Owner: POWERS, CALVIN W
POWERS, MARY C
P.O. BOX 12068
ROANOKE, VA
Instr.No.: 00010347 Acres: 5.47
11,051,487 Map Width= 1,462'
11,052,949
Location Map
DISCLAIMER: The information contained on this page is NOT to be construed or used as a "legal
description". Map information is believed to be accurate but accuracy is not guaranteed. Any errors
or omissions should be reported to the City of Roanoke Engineering Department. In no event will the
City of Roanoke be liable for any damages, including loss of data, lost profits, business interruption,
loss of business information or other pecuniary loss that might arise from the use of this map or the
information it contains.
Map Data as off April 2001
Real Estate Data as of.' April 2001
Page generated on 4/30/01 9:41:59 AM
http://www.webgis.net/scripts/esrimap.dll?name=RoacyPlus 1 & 4/30/01
ROANOKE CITY GIS Page 1 of 2
ROANOKE CITY GIS
Parcel: 6520106 Parcel Address: NEW TRACT 3 GREENDALE FARMS
Owner: KAYSER PROPERTIES LTD
1202 CORPORATE CR
ROANOKE, VA
Instr.No.: 00009561 Acres: 1.696
3,641,817
3,641,177
11,052,555 Map Width=640' 11,053,195
Location Map
: DISCLAIMER: The information contained on this page is NOT to be construed or used as a "legal
description". Map information is believed to be accurate but accuracy is not guaranteed. Any errors
or omissions should be reported to the City of Roanoke Engineering Department. In no event will the
City of Roanoke be liable for any damages, including loss of data, lost profits, business interruption,
loss of business information or other pecuniary loss that might arise from the use of this map or the
information it contains.
Map Data as off April 2001
Real Estate Data as of.' April 2001
Page generated on 4/30/01 8:46:33 AM
Thank you for visiting the Roanoke City iPlus web site!
http ://www.webgis.net/scripts/esrimap.dll?name=RoacyPlus 1 & 4/3 0/01
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- I I I o I ~ I ~ I It I
0
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Heating on Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on
an application to permanently abandon, vacate, discontinue and close, to the extent the City
has any legal interest in said public fight-of-way, the following public tight-of-way:
That certain portion of Old Thirlane Road, N.W., bounded on the west by the
remaining portion of Old Thirlane Road, N. W., on the east by property
bearing Official Tax No. 6520106, and on the south by 1-581.
A copy of this proposal is available for public inspection in the Office of the City Clerk,
Room 456, Municipal Building. All parties in interest may appear on the above date and b.e heard
on the question.
If you are a person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, 853-2541, by 12:00 noon on Thursday, September 13, 2001.
GIVEN under my hand this 27thday of August ,2001.
Mary F. Parker, City Clerk.
H:XAMIS C\n-scthirlanekayser
Publish in the Roanoke Times on Friday, August 31, 2001, and Friday, September 7, 2001.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
853-2541
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01746365 Thirlane Rd.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and~ubscribed before me this /~v~ day
ofs~_~/~fm~e~~.~/~S~a~m~e ~Q ~ itness my hand and official
sea~_~_~~__. , Notary Public
My commission expires
PUBLISHED ON: 08/31 09/07
Roan~l~ MIl bom a Public
17, 2001, at 7:00 p.m., or ~
sonfl therealtm' a~ the mater
may be heard, In t~ Ooun~l
Ch~n~er In t~e NOM C. Tm~o~
Munl~ ~ 215 Ctlureh
Avenue, S.W., on alt ~
to the extmlt the City has any
legal Intm~t in todd public
bearing Official Tex ~No.'
A oopy of thic proposal Is avMI-
ff you a~e a ~n wl~ a dis-
TOTAL COST: 218.90 ~ ~
FILED ON: 09/10/01 ~ ~
.................................................. + ............... ~ - _ -~5 ......
Signature: ..... , Billing Services Representative
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 i-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
September 19, 2001
File #514
STEPHANIE M. MOON
Deputy City Clerk
Mr. Lewis J. Pillis
2719 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Pillis:
I am enclosing copy of Ordinance No. 35588-091701 vacating, discontinuing and closing
a 12-foot wide alley extending between 2701'- 2729 Richelieu Avenue, S. W., identified as
Official Tax Nos. 1062312 - 1062318,. inclusive; and dispensing with the second reading
of the ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Deputy City Clerk
SMM:mh
Enclosure
N:\CKMH 1XAgenda.01XSept. 17.01 .corresp (Part II).wl~l ,
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35588-091701.
AN ORDiNANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter; and
dispensing with the second reading of this ordinance.
WHEREAS, Lewis J. Pillis, filed an application to the Council of the City of
Roanoke, Virginia, in accordance With law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by {}30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public heating on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
September 17, 2001, after due and timely notice thereof as required by {}30-14, Code of the
City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, $.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Lewis J. Pillis that a portion of an alleyway lying
parallel to Crystal Spring and Richelieu Avenues, S.W., running for
a distance of 375 feet, more or less, and lying to the rear of
properties bearing Official Tax Nos. 1062312 through 1062318,
inclusive, be permanently vacated, discontinued and closed.
Planning Commission Action:
Planning Commission considered the proposed alley closure at public hearing on
Thursday, August 16, 2001. By a vote of 6-0 (Messrs. Butler, Chrisman, Dowe, Hill,
Manetta, and Rife voting in favor of the motion and Mr. Campbell absent), the
Commission recommended approval of the closure.
Background:
The alley proposed for closure is a paper alley that has never been developed. It is
adjoined by six parcels to the south and a small triangular parcel to the north, which lies
between the paper alley and an existing, improved alley between Richelieu and Crystal
Spring Avenues (see map). No closure of the improved alley is proposed.
The initial map filed of the alley requested for closure was not clear in showing the area
to be closed. Petitioner has submitted a revised map of the alley requested for closure
and intends to submit a metes and bounds description to the City upon approval
specifically delineating the paper alley to be closed.
Only a portion of the full paper alley is requested for closure. Petitioner has secured
signatures of approval from adjacent property owners along paper alley to be closed.
There was objection from the property owner of Tax Map Number 1062322 to closing
the paper alley behind their property and therefore, the paper alley is only being
requested for closure to its intersection with the existing, improved alley.
Planning Commission hearing was held on Thursday, August 16, 2001. The Petitioner
spoke on his behalf and stated the support of the adjoining property owners involved,
all of who signed the Petition. Both the Planning Commission and the Assistant City
Attorney sought clarification as to whether all affected property owners were in
agreement as to how the portion of the alley would be divided and platted. Staff noted
in both cases that all affected property owners had agreed in principle to the closure,
and that they and the Petitioner would be responsible for providing the City with newly
recorded plats within one year of closure, in addition to other standard requirements.
Staff recommended closure of the portion of the alley subject to a metes and bounds
description that would not close any portion of the improved alley. There were no
comments from the general public.
Considerations:
All of the parcels of the 2700 block of Richelieu and Crystal Spring Avenues are zoned
RS-2, Residential Single-Family. An improved alley allows access to residential
properties.
An existing sewer line is located within the paper alley. An easement will need to be
retained by the City.
City Council is authorized to sell this vacated portion of the right-of-way, if it so chooses.
Section 15.2-2008 of the Virginia Code (1950), as amended, authorizes a City to
require an abutting property owner to purchase as a condition of a right-of-way
vacation, a vacated right-of-way. The price, under such an arrangement, may be no
greater than the property's fair market value or its contributory value to the abutting
property, whichever is greater, or the amount agreed to by the parties.
Charlie Dorsey, 2702 Crystal Spring Avenue, advised staff that he was opposed to the
Petitioner's request as set out on the initial map as it would close a portion of the
existing alley. However, Mr. Dorsey was not opposed to the closing of the paper alley
as set out on the revised map.
Recommendation:
Staff recommends that the Planning Commission approve closure of the paper alley
contingent upon the following items:
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals and record the plat with the Clerk of
the Circuit Court for the City of Roanoke. Said plat shall combine all properties
which would otherwise be landlocked by the requested closure, or otherwise
dispose of the land within the right-of-way to be vacated in a manner consistent
with law, and retain appropriate easements for the installation and maintenance
Co
of any and all existing utilities that may be located within the right-of-way,
including the right of ingress and egress.
Upon meeting all other conditions to the granting of the application, the applicant
shall deliver a certified copy of this ordinance for recordation to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name of the Petitioner, and
the names of any other parties in interest who may so request, as Grantees.
The applicant shall pay such fees and charges as required by the Clerk to effect
such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the Circuit
Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer
for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such
recordation has occurred.
If the above conditions have not been met within a period of one year from the
date of the adoption of this ordinance, then said ordinance shall be null and void
with no further action by City Council being necessary
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
CC:
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth City Attorney
Steven J. Talevi, Assistant City Attorney
Lewis Pillis, Petitioner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Application of Lewis J. Pillis
For vacation of a portion of the
unopened alley between
Crystal Spring and Richelieu Avenues
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
Lewis J. Pillis applies to have the portion of the unopened, unpaved, unimproved twelve foot wide
alleyway adjoining the rear of lots facing Richelieu Ave, SW, those lots being from 2701 Richelieu
Avenue (tax no. 1062312) through 2729 Richelieu Avenue (tax no. 1062318), as shown on the attached
maps, which are copies of the official Sewer Map of the City of Roanoke and the Property Tax Map of
the City of Roanoke, in the City of Roanoke, Virginia, permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 15.1-364 and Section 30-14,'Code of the City of Roanoke (1979), as
amended. This alley is more particularly described on the maps attached and as follows:
Unused, unopened, unpaved unimproved alleyway adjoining the rear of lots facing
Richelieu Ave, SW, those lots being from 2701 Richelieu Avenue through 2729
Richelieu Avenue, as shown on the attached maps, which are copies of the official
Sewer map of the City of Roanoke-and the Property Tax Map of the City of
Roanoke. This alley is also bordered by a 0.142 acre triangular property with no
street address, with tax no. 1062327.
Lewis J. Pillis states that the grounds for this application are as follows:
1) All landowners whose property adjoins the portion of the alleyway to be vacated have been
notified and are in agreement with this application.
2) The property to be vacated is presently being used as lawn or landscaping for the adjoining
properties.
3)
4)
The applicant desires that the property to be vacated be used as lawns for the adjacent
landowner and to facilitate the subdivision of the adjoining triangular 0.142 acre property
by attaching the subdivided portions of the alleyway onto the existing, adjoining, lots on
Richelieu Ave.
the existing paved alleyway adjoining the rear of lots facing Crystal Spring Ave. is
specifically excluded from this application.
WHEREFORE, Lewis J. Pillis respectfully requests that the above described alleyway, be vacated
by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 and
Section 30-14, Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
Lewis J. Pillis '"
Date
We, the undersigned, have no objections to permanently vacating the portion of the unopened, unpaved,
unimproved twelve foot wide alleyway adjoining the rear of lots facing Richelieu Ave, SW, those lots
being from 2701 Richelieu Ave. through 2729 Richelieu Ave., as shown on the attached maps, which are
copies of the official Sewer Map of the City of Roanoke and the Property Tax Map of the City of
Roanoke. This alley is bordered by a 0.142 acre triangular property with no street address, tax
no. 1062327 and the residential properties below.
Signature Owner(s)
~ ~ Kamran Khalilian
(~~C~-~~aren H. Khalilian
~,~ ~L/-~Z~2'~ Lewis J. Pillis
~~---~ (~(t~"~'~,4'~ Karen Hogan eillis
~~~ &/¢/~arb~a S. Fi~
~ ~~dithW. ~te
mailing ad,ess:
~.~~,~~~r~ ~ EagleS, III
/~f~ ~. ~. ~. Woffh H. Boone, Jr.
Property Address
2729 Richelieu
0.142 acre parcel
2723 Richelieu
2723 Richelieu
2719 Richelieu
2719 Richelieu
2715 Richelieu
2715 Richelieu
2711 Richelieu
Official Tax Number
1062318and
1062327
1062317
1062317
1062316
1O62316
1062315
1062315
1062314
4105 Woodbine St., Chevy Chase, MD 20815
2707Richelieu
2707 Richelieu
2701 Richelieu
1062313
1062313
1062312
,q
14§.0
~40
C ITt OF ROAN
ROANOKE CITY GIS http://www.webgio '--~t/scripts/esrimap.dll? REVISED
ROANOKE CITY GIS
Parcel:
Owner:
1062316 Parcel Address: LOT 23 BLK 51 C S
PILLIS, LEWIS J
PILLIS, KAREN H
2719 RICHELIEU AV SW
ROANOKE, VA
Instr. No.: 16401338 Acres: 0.17
40
Map Width=589'
4O90
48981C
4090108
IHSCLAIMER: The information contained on this page is NOT to be
"legal description". Map information is believed to be accurate but acc
Any errors or omissions should be reported to the City of Roanoke Eng
no event will the City of Roanoke be liable for any damages, including
business interruption, loss of business information or other pecuniary l
the use of this map or the information it contains.
Map Data as of: July 2001
Real Estate Data as of: July 2001
Page generated on 8/6/01 10:56:12 AM
1 of 2 8/6/2001 11:14 AM
1062208
I
1O61513
106220
062301
106
1062210
1062302
1062303
Portion of Alley
062306
0623;
;23
062312
10616
16231
4090101
4090102
6231~..
4090103
4090104
0.114
0.04
0.08 ~iles
N
S
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk@¢i.roanoke.va. us
September 4, 2001
STEPHANIE M. MOON
Deputy City Clerk
File #514
Mr. Lewis J. Pillis
2719 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Pillis:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Lewis J. Pillis that a portion of an alleyway lying parallel
to Crystal Spring and Richelieu Avenues, S. W., for a distance of 375 feet, more or less,
and lying to the rear of properties bearing Official Tax Nos. 1062312 - 1062318, inclusive,
be permanently vacated, discontinued and closed.
For your information, I am enclosing copy'of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
~lirected to the Department of Planning and Code Enforcement at 540-853-2344.
It will be necessary for you, or your representative, to be present at the
September 17 public hearing. Failure to appear could result in a deferral of the
matter until a later date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
September 4, 2001
File #514
STEPHANIE M. MOON
Deputy City Clerk
Alan C. Henry
2729 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Kamran and Karen Khalilian
2723 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Lewis and Karen Pillis
2719 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Ben and Barbara Fink
2715 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Judith W. White
4105 Woodbine Street
Chevy Chase, Maryland 20815
Frank and Rayner England
2707 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Worth H. Boone, Jr.
2701 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Jerome and Janet Gilmore
2733 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Margaret Lambert
913 Allendale Circle
Blacksburg, Virginia 24060
George and Elizabeth Shute
2710 Crystal Spring Avenue, S. W.
Roanoke, Virginia 24014
Charles and Deborah Dorsey
2702 Crystal Spring Avenue, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Lewis J. Pillis that a portion of an alleyway lying parallel
to Crystal Spring and Richelieu Avenues, S. W., for a distance of 375 feet, more or less,
and lying to the rear of properties bearing Official Tax Nos. 1062312 - 1062318, inclusive,
be permanently vacated, discontinued and closed.
Interested Property Owner and/or
Adjoining Property Owner
September 4, 2001
Page 2
The City Planning Commission is recommending approval of the above-described request.
If you would like to receive-a copy of the report of the City Planning Commission, please
contact the City Clerk's Office.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning and Code Enforcement at 540-853-2344.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO CLOSURE REQUEST OF:
Lewis J. Pillis, alley between Richelieu and Crystal Spring, S.W.) AFFIDAVIT
COMMONWEALTH OF VIRGINIA '% "
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 18th day of July, 2001, notices of a public hearing to be held on the
16th day of August, 2001, on the request captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
1062318
1062327
1062317
Owner's Name
Alan C. Henry
Kamran and Karen Khalilian
M~lingAddress
2729RichelieuAvenue, SW
Roanoke, VA24014
2723RichelieuAvenue, SW
Roanoke, VA24014
1062316
Lewis and Karen Pillis
2719RichelieuAvenue, SW
Roanoke, VA24014
1062315
Ben and Barbara Fink
2715 Richelieu Avenue, SW
Roanoke, VA 24014
1062314
Judith W. White
4105 Woodbine Street
Chevy Chase, MD 20815
1062313
Frank and Rayner England
2707RichelieuAvenue, SW
Roanoke, VA24014
1062312
Worth H. Boone, Jr.
2701 Richelieu Avenue, SW
Roanoke, VA 24014
1062319
Jerome and Janet Gilmore
2733 Richelieu Avenue, SW
Roanoke, VA 24014
1062326
Margaret Lambert
913 Allendale Circle
Blacksburg, VA 24060
1062302
George and Elizabeth Shute
2710 Crystal Spring Avenue
Roanoke, VA 24014
1062301
Charles and Deborah Dorsey
2702 Crystal Spring Avenue
Roanoke, VA 24014
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 18th day of July, 2001.
Notary Public
My Commissionexpires: Q~x2Fx. _'~_,
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Thursday,
August 16, 2001, 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to
consider the following:
Request from Lewis J. Pillis that a portion of an alleyway lying parallel to Crystal
Spring and Richelieu Avenues, S.W., running for a distance of 375 feet, more or
less, and lying to the rear of properties bearing Official Tax Nos. 1062312
through 1062318, inclusive, be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning
and Code Enforcement, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on
the matter. If you are a person who needs accommodations for this hearing, please
contact the Department of Planning and Code Enforcement at 853-2344 before 12:00
noon on the Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, July 31 and August 7, 2001
Please Bill and send affidavit of publication to:
Department of Planning Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk@ci.roanoke.va. us
STEPHANIE M. MOON
Deputy City Clerk
June 26, 2001
File #514
D. Kent Chrisman, Chair
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on June 25, 2001, from Lewis J. Pillis
requesting that a 12-foot wide alley extending between 2701 - 2729 Richelieu Avenue,
S. W., identified as Official Tax Nos. 1062312 - 1062318 inclusive, be permanently
vacated, discontinued and closed.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosures
D. Kent Chrisman
June 26, 2001
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Application of Lewis J. Pillis
For vacation of a portion of the
unopened alley between
Crystal Spring and Richelieu Avenues
MEMBERS OF COUNCIL:
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
Lewis J. Pillis applies to have the portion of the unopened, unpaved, unimproved twelve foot wide
alleyway adjoining the rear of lots facing Richelieu Ave, SW, those lots being from 2701 Richelieu
Avenue (tax no. 1062312) through 2729 Richelieu Avenue (tax no. 1062318), as shown on the attached
maps, which are copies of the official Sewer Map of the City of Roanoke and the Property Tax Map of
the City of Roanoke, in the City of Roanoke, Virginia, permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as
amended. This alley is more particularly described on the maps attached and as follows:
Unused, unopened, unpaved unimproved alleyway adjoining the rear of lots facing
Richelieu Ave, SW, those lots being from 2701 Richelieu Avenue through 2729
Richelieu Avenue, as shown on the attached maps, which are copies of the official
Sewer map of the City of Roanoke and the Property Tax Map of the City of
Roanoke. This alley is also bordered by a 0.142 acre triangular property with no
street address, with tax no. 1062327.
Lewis J. Pillis states that the grounds for this application are as follows:
1) All landowners whose property adjoins the portion of the alleyway to be vacated have been
notified and are in agreement with this application.
2) The property to be vacated is presently being used as lawn or landscaping for the adjoining
properties.
it-
3)
4)
The applicant desires that the property to be vacated be used as lawns for the adjacent
landowner and to facilitate the subdivision of the adjoining triangular 0.142 acre property
by attaching the subdivided portions of the alleyway onto the existing, adjoining, lots on
Richelieu Ave.
the existing paved alleyway adjoining the rear of lots facing Crystal Spring Ave. is
specifically excluded from this application.
WHEREFORE, Lewis J. ?illis respectfully requests that the above described alleyway, be vacated
by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 and
Section 30-14, Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
Lewis J. Pillis
Date
We, the undersigned, have no objections to permanently vacating the portion of the unopened, unpaved,
unimproved twelve foot wide alleyway adjoining the rear of lots facing Richelieu Ave, SW, those lots
being from 2701 Richelieu Ave. through 2729 Richelieu Ave., as shown on the attached maps, which are
copies of the official Sewer Map of the City of Roanoke and the Property Tax Map of the City of
Roanoke. This alley is bordered by a 0.142 acre triangular property with no street address, tax
no. 1062327 and the residential properties below.
Signature Owner(s)
~' ..~.~xf~ ~ AlanC. Henry
~ ~ Kamran Khalilian
<~x,~--.C~'~~aren H. Khalilian
.~i ~"~/M.2,_~-~ 4~"-~ Lewis J. Pillis
~'~--~ (~ ~(' (~4x5) Karen Hogan Pillis
~~'~ Ben J. Fink
~~~, ~/~/~arbara S. Fi~
~ ~~~dith W. ~ite
mailing address:
~~~~~ra~ ~ England, III
~b; ;~ ~~a~'W. England
0/d~ a. ~~ ~ Wo,h H. Boone, Jr.
Property Address
2729 Richelieu
0.142 acre parcel
2723 Richelieu
2723 Richelieu
2719 Richelieu
2719 Richelieu
2715 Richelieu
2715 Richelieu
2711 Richelieu
Official Tax Number
1062318 and
1062327
1062317
1062317
1062316
1062316
1062315
1062315
1062314
4105 Woodbine St., Chevy Chase, MD 20815
2707 Richelieu
2707 Richelieu
2701 Richelieu
1062313
1062313
1062312
I§O.O , 'F-~ '
C IT'll' OiF _ROAN.
Martha F, Plank
08/29/2001
II'540-981-3415 ~ Aug. 29, 2001 G 10:48 AM
The Roanoke Times
A', ;t: 8532541 Roan
Name: ROANOKE CITY CLERK'S
Ph'
5408532541 Class Rate:
ATT: MARY PARKER, CL
215 CHURCH AVE SWRM
ROANOKE VA 24011
Paytype BL Rate LE Legals
Source WA Class 10 Legals
Start 8/31/01 Days 2 Rate Is:
Disp Rate:
Credit Status: LM
Reply Request A
Rep: 37
E] TFN
2 Stop917/01
0.00
0.00
0.00
0.00
0.00
Free Day 0
Copy Line Richelieu
Sort String
On Hold
Product Co
EJ Ad Killed
Comments
Words ...... 217
Lines ....... 57
Depth ..... 57.O0
Columns.. 1
Graphic .... 0
St Words. 4
BI Boxed Ad
Price
Discount
Commis
Net
St Tax
Fed Tax
Total
Payment
App Cr.
Balance
226.86
· 0.00
0.00
226.86
0,00
0.00
226.86
0.00
0,00
0.00
Tear Sheets
PO #
Reason for Discount
Left at front desk- Stephanie, please
proof. Thanks, Martha
Editions
Adid:
TO WHOM ITMAY C~NCERN:
The. D3un~il o~ thc C~y ~
R~noke ~ill ho~ o Publio
17. ~$. at ~:~ P.m., ~ as
m~ De n~a, ~ ~e ~u~ll
6ham~r ~ ~e ~el 6.
I~1 i~r~ in ~ puN~
~f-~, t~ ~l~w~ pub-
That unu~, unowned,
unpaid ~ u~impm~
~y a~o~l~ t~ ear ~ I0~
Re neleu A~nue tn~
· Ne~r publio i~{on
on t~e a~ ~e a~a be
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Oran un~¢ ~ ~nd thi= 27{h
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DC,
174621
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday,
September 17, 2001, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on
an application to permanently abandon, vacate, discontinue and close, to the extent the City
has any legal interest in said public tight-of-way, the following public right-of-way:
That unused, unopened, unpaved and unimproved alleyway adjoining the rear
of lots facing Richelieu Avenue, S.W., those lots being from 2701 Richelieu
Avenue through 2729 Richelieu Avenue, S.W. This alley is also bordered by
Official Tax No. 1062327, a 0.142 acre triangular property with no street
address.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
heating, contact the City Clerk's Office, 853-2541, by 12:00 noon on Thursday, September
13, 2001.
GIVEN under my hand this 27th day of August ,2001.
Mary F. Parker, City Clerk.
H:~AMISC~n-scrichelieu091701
Publish in the Roanoke Times on Friday, August 31, 2001, and Friday, September 7, 2001.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
853-2541
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times CITY CLERKS OFFICE
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01746219
Richelieu
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. ~
Sworn and subscribed.before me this ___Z~ day
of SeDt~b~ 2~. !~itness my hand and official
seal _~~ ~~_~ , Notary Publis
My commission expires .... ~- ~t-_~__~/_~__
PUBLISHED ON: 08/31 09/07
TOTAL COST: 226.86
FILED ON: 09/10/01
...................................................
10 P4:17
Ruenobe MIl beld e Publk:
17,'2001, at 7:00 p.m., or a~
mej be heard, In fie (~l~il
A~enue, $.W., on an ~
· IIc flair-of-way: :
That . unused, undpened,
fa~ln~ Rlebebeu Avenue, S. W.,
tho~e ~ bein~ from 2701
Richelieu A~enue, S. W. ~
~ Tax No. 106~J.q27, · O.142
If you a~e e. pemon~wlt~ e dis-
contact the CRy Clerk's Olde,
Thursday, September 13,
2001.
GIVEN under my bend tt~s 27th
Authorized
Signature: ......
Billin9
Services
Representative
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853~1145
E-mail: clerk@ci.roanoke.va.us
October 24, 2001
STEPHANIE M. MOON
Deputy City Clerk
Mr. Lewis J. Pillis
2719 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Pillis:
I am enclosing copies of an invoice from The Roanoke Tribune, in the amount of $40.95,
and an Affidavit of Publication from The Roanoke Times, in the amount of $226.86, for
advertising fees in connection with the public hearing that was held before Roanoke City
C°uncil on Monday, September 17, 2001, on your request that a portion of an alleyway
lying parallel to Crystal Spring and Richelieu Avenues, S. W., for a distance of 375 feet,
more or less, and lying to the rear of properties bearing Official Tax Nos. 1062312 -
1062318, inclusive, be permanently vacated, discontinued and closed.
Please make your payment, in the total amount of $267.81, payable to the City of
Roanoke, c/o the City Clerk's Office within fifteen days in order to avoid a penalty and late
charges.
Your prompt assistance is greatly appreciated.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
:sm
Enclosure
H:~J~ublic Heaelng$.01'~,dve~ Bi#.wlxl
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
RECEIVED
The Roanoke Times CITY CLERKS OFFICE
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01746219
Richelieu
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the'following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and~ubscribed.before me this __,~.~"~ day
of SeDt~i~b4~ ~.. /~itn~ss my hand and official
seal~_+ , Notary Public
My commission expires ____~__-_~;-__~_~_~'
PUBLISHED ON: 08/31 09/07
TOTAL COST: 226.86
17, 2001, It 7:00 p,m., o(' i~
Thlt unused, unOpened.
UflmNd md .,V,,mnw~ dly--
tho~l Iota ~ from 2701
/· (%?'le~l¥ 5
FILED ON: 09/10/01
Signature: ..... ' Billing
Services
Representative
GEORGE J. A. CLEMO
540 983-7728
INTERNET: clemo~woodsrogers.com
WOODS, ROGERS
& HAZI.EGROVE m,ao
Attorn~s at Law CITY CLERKS OFFICE
'01 P2:38
September 10, 2001
Mary F. Parker, CMC/AAE
City Clerk
215 Church Avenue, S.W.
Room 456
Roanoke, VA 240 i 1
In Re: Affidavit of Publication
Dear Ms. Parker:
I enclose the Affidavit of Publication from the Roanoke Times in connection with the
publication of a Notice of Public Hearing on bond financings for Fairview Elementary School and
Fishbum Park Elementary School. Best regards.
Encl.
CC:
George J. A. Clemo
Elizabeth K. Dillon, Assistant City Attorney
RKE# 0714976.WPD
C/M: 077826-00034-01
P. O. Box 14125 / Roanoke, Virginia 24038-4125
10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
540 983-7600 / Fax 540 983-7711
Internet -- mail@woodsrogers.corn
Offices also in Charlottesville, Danville and Richmond,Virginia
MARY F. PARKER, CMC
City Cle~
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
FaX: (540) 853-1145
E-mail: olark~¢i.roanok¢.v a.u~
August 22, 2001
File #53-467
STEPHANIE M. MOON
l~puty City Clerk
Sherman Lea, Chair
Roanoke City School Board
1638 Lonna Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Lea~
I am enclosing copy'of Resolution No. 35520-082001 authorizing and directing the City~
Manager to file an application with_the Virginia Public School~ Authority seeking bond
financing-., i~ ar~. amount, no~ t~ exceed. $2,500,000.00~ to. finance~ certain, capitak
imprevements in connectiO~.witl~.FiShbum Park Elementa~ Sclloo~,. previously approved.
the Counci~ at its ua~ 1~. 2.~.:: m~~..~ .;~ ~ ..... "/': ,-~.::: :~.~.?,.:
.... ' - ' 'watado ta~ ,~theC°uncEoItlle~°fR
regula~ ~ - 'i ' -
....... .:..__._..,
F. Parke~, CM~ -!::'
City Clerk
Darlene BUrcham~ CityManage~-
James D. Grisso, Dlred~ of Finan~~
Dr. E. Wayne Ha~ Su~ntendent, Roanoke Ci~ Publio Sch~ls-
Cindy ~ L~ Cle~.RoanokeC~. School Boa~
G~~-.~ CI~ A~me~W~ R~em, · H~ve~ P; O; Box 14125,
Roanok~ Vi~ini= 2~3~t2~:~ ":':' 'r~ ~;~: ' '
,. ~.' .... .... :'~'- ~
IN TIlE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of August, 2001.
No. 35520-082001.
A RESOLUTION authorizing and directing the City Manager to file an application with the
Xrlrginia Public School Authority seeking bond financing in an amoum not to exceed $2,500,000.00
to finance certain capital improvements in connection with Fishbum Park Elementary School,
previously approved pursuant to Resolutions No. 34804-051500 and 34805-051500, adopted by the
Council a~ its May 15, 2000, meeting.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized and directed
to file an application with the Virginia Public School Authority for bond financing in an amount not
to exceed $2,500,000.00 (the "Bonds") to finance certain capital improvements for Fishbum.Park
Elementary School.
2. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of public hearing in connection with the proposed Bonds to be held on
September 17, 2001.
The undersigned Clerk of the City of Roanoke, Vkginia, hereby certifies that the foregoing
constitutes a true and correct extract from the minutes of a meeting of the City Council held on
August 20, 2001, and of the whole thereof so far as applicable to the matters referred to in such
extract. I hereby further eertif-y (a) that such meeting was a regularly scheduled meeting and that,
during the consideration of the foregoing resolution, a quorum was present, and (b) that the
attendance of the members and voting on the foregoing resolution was as follows:
0711249.WPO-
0T'/82~7~01
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Lynda F. Wyatt
Present Absent Aye Nay
WITNESS MY ~ and the seal of the City of Roanoke, Virginia, this__
2001.
Abstain
day of August,
Cleric, City of Roanoke, Virginia
RKE# 07112,18.WPO-
C/M: 077a26.,00000-01
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephon~: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lcr~i.roanoke.va. us
August 22, 2001
File #53-467
STEPHANIE M. MOON
D~uty City Clerk
Sherman Lea, Chair
Roanoke City School Board
1638 Lbnna Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Lea:
I am enclosing copy of Resolution NO;~ 35519-082001 authorizin9 ar~ directing the City
Manager to file an application, witt~the Virginia Publi~ School~ ~therity seeking bond
financings: in' ant. amount.:, not' to~., exceed-, $2,750,000.~ t~' finance: certain capital
improvement~ i~ connection~ witlt· Faiwie~~ Elementar~ School[ previously, app, mved
pursuant to-Resolution N~ 350g~1.61600 and, Resolution
the Council-at its OCto~ ~ 2000meetingi~.~.;~
The abovereference~'r~asu~~pte(t by.l,tl~e
regular.meeting
adopted by
of ROanoke at a
- Mary F.
._ City Clefts. ~, ..... '?'"
pc:~ Darlene L. City Manager
James D. Grisso, Director ot~ Finance .~.. ~' ., "
Dr. E. Wayne Han'i~ Superintendent, Roanoke City.. Publ~ SChOOl~'.~ :.
Roanoke~ Virgjnia24038~12~
H:~Agznda.01~.u~n~t 20, 200I ¢om~ondz~.wl~"
Cindy H. Lee~ Clerl~ Roanoke City School Boar(~,-~ ' -~.-.
George J. A. Clemo,, Attomey~.Wood., Rogem, & HazJ~v~ I~O. Box 14125,
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA
~he 20ch day of August, 200~.
~o. 35519-082001.
A RESOLUTION aut.horizing and directing the City Manager to file an application with the
Virginia Public School Authority seeking bond financing in an amount not to exceed $2,750,000.00
to finance certain capital improvements in connection with Fairview Elementary School, previously
approved pursuant to Resolutions No. 35094-101600 and 35095-101600, adopted by the Council
at its October 16, 2000, meeting.
BE IT RESOLVED by the Council oftbe City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized and directed
to file an application with the Vh'ginia Public School Authority for bond financing in an amount not
to exceed $2,750,000.00 (the "Bonds") to finance certain capital improvements for Falrview
Elementary School.
2. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of public hearing in connection with the proposed Bonds to be held on
September 17, 2001.
The undersigned Clerk of the City of Roanoke, Virginia, hereby certifies that the foregoing
constitutes a tree and correct extract from the minutes of a meeting of the City Council held on
August 20, 2001, and of the whole thereof so far as applicable to the matters referred to in such
extract. I hereby further certify (a) that such meeting was a regularly scheduled meeting and that,
during the consideration of the foregoing resolution, a quorum was present, and (b) that the
attendance of the members and voting on the foregoing resolution was as follows:
RKE# 07077Q~.WPO
~ 077826.C.T~T~T~O 1
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Lynda F. Wyatt
Present Absent Aye Nay
WITNESS MY ltAND and the seal of the City of Roanoke, Virginia, this
2001.
day of August,
Clerk, City of Roanoke, Virginia
RKE~
~ 07782~C~T~-01
.~~ Sherman P. Lea, Chairman Marsha W. Ellison Brian J. Wishneff
Ruth C. Willson, Vice Chairman Gloria P. Manns E. Wayne Harris, Ed.D., Superintendent
· Charles W. Day Melinda J. Payne Cindy H. Lee, Clerk of the Board
,,.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951 ~'~
August 15, 2001
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on August
14, the Board approved the attached resolutions to participate in the 2001
Interest Rate Subsidy Program Bond Sale - VPSA School financing Bonds'
(1997 Resolution) Series 2001B. The proceeds of the bond issue will be
used in lieu of the Literary Fund loans approved by the State for Fairview
Elementary School and Fishburn Park Elementary School. The School Board
will pay the debt service on the VPSA Interest Rate Subsidy Bond Issues.
The use of the bond issue provides:
· An interest rate of 4%--the same as the Literary Fund loan rate.
· The debt will not count against the $20 million Literary Fund loan
debt ceiling for the locality.
· The first debt service payment will not be due until the 2002-03
fiscal year.
Roanoke City Council is requested to approve resolutions indicating
that Roanoke City desires to participate in the VPSA bond issue. No further
action is required of the City at this time. If the applications are approved
by the VPSA board, Council will be requested to conduct public hearings and
perform any other procedural matters that may be required for participation
in the VPSA bond issue.
Preparing Students for Success
Members of Council
Page 2
August 15, 2001
The Roanoke City School Board appreciates the assistance of the City
Administration in prepa?ing the necessary resolutions and documents
required for participation in the VPSA bond issue.
Sincerely,
Cindy H. Lee
Clerk of the Board
re
Enc.
CC:
Mr. Sherman P. Lea
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray
Mr. Ken F. Mundy
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr..lames D. Grisso
'~~i1~ Sherman P. Lea, Chairman
Ruth C. Willson, Vice Chairman
Charles W. Day
/.Roanoke
City School Board P.a. Box 3 45, Ronnake, Virginin 24031
Marsha W. Ellison
Gloria P. Manns
Melinda J. Payne
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
August 14, 2001
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL
PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
The School Board of the City of Roanoke, Virginia hereby (i) approves certain
capital improvements and additions to the Fairview Elementary School
including constructing additional classrooms, installing air conditioning,
replacing windows, and constructing a gymnasium at an estimated cost of
$2,750,000 (the "Project"), (ii) authorizes and approves the filing of an
application to the Virginia Public School Authority ("VPSA") seeking interest
rate subsidy bond financing in an amount not to exceed $2,750,000, and (iii)
requests that the City Council of the City of Roanoke, Virginia, (the "City")
authorize the City to issue its general obligation school bonds to be sold to
VPSA in an aggregate principal amount not to exceed $2,750,000, for the .
purpose of financing a portion of the cost of the Project.
2) This resolution shall take effect immediately by the following recorded vote:
Yea Nay
Sherman P. Lea, Chairman
Ruth C. Willson, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Melinda ]. Payne
Brian ]. Wishneff
The undersigned Clerk of the School Board of the City of Roanoke, Virginia
hereby certifies that the foregoing constitutes a true and correct extract from
the minutes of a meeting of the School Board held the 14th day of August,
2001.
WITNESS, my signature and seal of the School Board of the City of Roanoke,
Virginia, this day of August, 2001.
(SEAL)
Clerk, School Board of City of Roanoke, Virginia
Preparing Students for Success
'~~1~ Sherman P. Lea, Chairman Marsha W. Ellison
.~ Ruth C. Willson. Vice Chairman Gloda P. Manns
Charles W. Day Melinda J. Payne
/ Roanoke
City School Board P.O. Box 13145, Roanoke. Virginia 24031 · 540-853-2381
Brian J. Wishneff
E. Wayne Hards, Ed,D., Superintendent
Cindy H. Lee, Clerk of the Board
· Fax: 540-853-2951
August 14, 2001
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL
PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT
1)
2)
RESOLVED,
The School Board of the City of Roanoke, Virginia hereby (i) approves certain
capital improvements and additions to the Fishburn Park Elementary School
including constructing additional classrooms, installing air conditioning,
replacing windows, and constructing a gymnasium at an estimated cost of
$2,500,000 (the "Project"), (ii) authorizes and approves the filing of an
application to the Virginia Public School Authority ("VPSA") seeking interest
rate subsidy bond financing in an amount not to exceed $2,500,000, and (iii)
requests that the City Council of the City of Roanoke, Virginia, (the "City")
authorize the City to issue its general obligation school bonds to be sold to
VPSA in an aggregate principal amount not to exceed $2,500,000, for the-
purpose of financing a portion of the cost of the Project.
This resolution shall take effect immediately by the following recorded vote:
Yea Nay
Sherman P. Lea, Chairman
Ruth C. Willson, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Gloria P. Manns
Melinda J. Payne
Brian J. Wishneff
The undersigned Clerk of the School Board of the City of Roanoke, Virginia
hereby certifies that the foregoing constitutes a true and correct extract from
the minutes of a meeting of the School Board held the 14th day of August,
2001.
WTTNESS, my signature and seal of the School Board 'of the City of Roanoke,
Virginia, this day of August, 2001.
(SEAL)
Clerk, School Board of City of Roanoke, Virginia
Preparing Students for Success
GEORGE J. A. CLEMO
540 983-7728
INTER.NET: clemo~woodsrogers.¢om
WOODS, ROGERS
& HAZI ,EGROVE
Attorneys at Lazo
August 14, 2001
Elizabeth K. Dillon, Esq.
Office of the City Attorney
464 Municipal Bldg.
215 Church Avenue, S.W.
Roanoke, VA 24011-1595
Re:
City of Roanoke, Virginia $2,500,000 General Obligation School Bond Financing for
Fishburn Park Elementary School
Dear Elizabeth:
I enclose a form of resolution, for consideration by Council at its meeting on August 20, 2001,
authorizing an application to the Virginia Public School Authority for interest rate subsidy bond financing
in an amount not to exceed $2,500,000. The bond proceeds will be used to finance certain capital
improvements for Fishburn Park Elementary School. The proposed financing covered by this resolution will
substitute for Literary Fund financing for this project in the amount of $3,000,000 previously approved by
Council at a meeting on May 15, 2000. The proposed VPSA interest rate subsidy bond financing' will
permit the City to obtain the financing for the Fishburn Park Elementary School project sooner than monies
from the Literary Fund loan would otherwise be available, at no additional interest cost.
If there are any questions, please do not hesitate to call. Best regards.
~O
GJAC:sg
Encl.
cc: Richard L. Kelley, Assistant Superintendent for Operations
Roanoke City Schools (w/encl.)
RKE# 0711380.WPD
C/M: 077826-00035-01
E O. Box 14125 / Roanoke, Virginia 24038-4125
10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
540 983-7600 / Fax 540 983-7711
Internet - mail~n, oodsrogers.com
Offices also in Charlottesville, Danville and Richmond,Virginia
GEORGE J. A, CLEMO
540 983-7728
INTERNET: clemo~,woodsrogers.com
WOODS, ROGERS
& HAZI ,EGROVE i
Attorn~/s at Law
August 9, 2001
Elizabeth K. Dillon, Esq.
Office of the City Attorney
464 Municipal Bldg.
215 Church Avenue, S.W.
Roanoke, VA 24011-1595
Re:
City of Roanoke, Virginia $2,750,000 General Obligation School Bonds (Fairview
Elementary School Project), Series 2001 - A
Dear Elizabeth:
As discussed, I have prepared and attach the form of a resolution for consideration by City Council
at its August 20, 2001, meeting, authorizing and directing the City Manager to seek bond financing from
the Virginia Public School Authority in an amount not to exceed $2,750,000 to finance certain capital
improvements to Fairview Elementary School.
The proposed VPSA bond financing will substitute for Literary Fund financing for this project,
previously approved by Council at its October 16, 2000, meeting. In accordance with the action take by
Council at its October 16, 2000, meeting, the City applied to the Virginia Department of Education and
received approval for a $2,750,000 loan from the State Literary Fund for the project. Because Literary Fund
monies are not currently available, the City's Literary Fund loan for this project has been placed on a
waiting list, until Literary Fund monies become available to fund the loan.
In recognition of the need to speed up the funding of loans for localities with approved Literary
Fund loans on the waiting list, the Virginia Public School Authority provides its interest rate subsidy bond
financing program. By means of an interest rate subsidy from the Literary Fund, localities participating in
the interest rate subsidy program are able to obtain financing through VPSA at the same effective cost as
if they had borrowed from the Literary Fund. Accordingly, the VPSA interest rate subsidy bonds authorized
by the attached resolution provide a more timely substitute for the previously approved Literary Fund
financing, at no additional cost to the City.
If you have any questions, please do not hesitate to call. Best regards.
GJAC:sg
Encl.
cc: . Richard L. Kelley, Assistant Superintendent for Operations
Roanoke City Schools
E O. Box 14125 / Roanoke, Virginia 24038-4125
RKE# 0710839.W ~'O 10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
G/M: 07782f~00~8-01 540 983-7600 / Fax 540 983-7711
Internet - mail~voodsrogers.com
Offices also in Charlottesville, Danville and Richmond,Virginia
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
RECEIVED
The Roanoke Times CITY CLERKS OFFICE
'01 Slip 10 P4:17
GEORGE J.A. CLEMO, ATTY.
10 S. JEFFERSON STREET
WOODS, ROGERS & HAZL
ROANOKE VA 24011
REFERENCE: 80074127
01740210 Proposed Bond Fin
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn andsubscribed before me this /~ day
of Sept, e~n~r/ 20~. ~W~ness.my hand and official
seal~_ ¢ ___ _~__ , Notary Public
/ /
My commission expires ~- ~/- ~ct~ ......
PUBLISHED ON: 08/23 08/30
TOTAL COST: 242.78
FILED ON: 09/10/01
Signature: .... , Billing Services Representative
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #27-166-448
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35589-091701 authorizing donation and conveyance
of an easement across City-owned property located at 1333 Jamison Avenue, S. E., (Fire
Station No. 6) to CoxCom Inc., d/b/a/Cox Communications Roanoke, to provide service
to the adjacent property owner, upon certain terms and conditions; and dispensing with the
second reading of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:mh
Attachment
pc:
Mr. Sidney Bush, Cox Communications Roanoke, 5400 Falrowater Lane, S. W.,
Roanoke, Virginia 24014
James D. Grisso, Director of Finance
Philip C. Schirmer, C!ty Engineer
/ z'
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35589-091701.
AN ORDINANCE iuthorizing the donation and conveyance of an easement across
City-owned property located at 1333 Jamison Avenue, SE (Fire Station No. 6) to CoxCom
Inc., d/b/a/ Cox Communications Roanoke, upon certain terms and conditions, and
dispensing with the second reading of this ordinance.
WHEREAS, a public hearing was held on September 17, 2001, pursuant to §§15.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That the City Manager and City Clerk are hereby authorized to execute and
attest, respectively, in a form approved by the City Attorney, the necessary document
donating and conveying an easement to CoxCom Inc., d/b/a/Cox Communications Roanoke,
across City owned property located at 1333 Jamison Avenue S.E., for the purpose of
providing service to the adjacent property owner, upon certain terms and conditions, as more
particularly set forth in the City Manager's letter to Council dated September 17, 2001.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST: -
RECEIVED
CITY ,C,I~RKS OFFICE
umce of the City Manager
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
'01 ~EP 10 P2:56
Subject:
Easement on City Property, CoxCom, Inc.,
Tax Number 4220316
Fire Station No. 6 is located at 1333 Jamison Avenue, SE.
CoxCom Inc., d/b/a Cox Communications Roanoke (Cox) currently provides service to the Fire Station
from AEP's overhead facilities.
A fifteen-foot easement across the Fire Station property has been requested by Cox in order to extend
the line to provide service to the adjacent property owner at 1325 Jamison Avenue, S.E. See
Attachment #1. Cox has agreed to relocate said facilities one time, if necessary, at the sole expense
of the grantee. See Attachment #2 for map of area.
Recommended Action(s):
Following a public hearing, authorize the City Manager to execute the appropriate documents granting
a fifteen-foot easement across City-owned property to CoxCom, Inc., d/b/a Cox Communications
Roanoke. Said easement shall be for the purpose of constructing, owning, and operating a
communication transmission line.
bmitted,
Darlene L. ~
City Manager
DLB/SEF
Attachments
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Sidney Bush, Cox Communications
#CM01-00183
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Attachment #1
Sara Fitton
Roanoke City Zoning
215 Church Ave.
Roanoke, Va~ 24011
June 25,200'1
Ref.' Right of Way for 1325 Jamison Ave
Dear Ms; Fitton
We are requesting this fight of way to provide service to 1325 Jamison Ave. We
currently serve the number 6 Fire Station from AEP pole number 278-5264 and would
like to be able to ti~l the Pawn Shop from this pole with an under gl'ound drop from this
same pole as shown on attached drawing.
If you should have any qumtions please feel free to call me at 540-776-3844 ext,
Network Field Engineer
Sid,bush~cox. corn
Attachment #2
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant an easement across City-owned property to
CoxCom. Inc., d/b/a Cox Communications Roanoke (Cox Communications), for the purpose
of constructing, owning, and operating a communications line.
Pursuant to the requirements of §§15.2-1800(B), 1813, and 15.2-2101, Code of
Virginia (1950), as amended, notice is hereby given that the City Council of the City of
Roanoke will hold a public hearing on the above matter at its regular meeting to be held on
September 17, 2001, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further
information is available from the Office of the City Clerk for the City of Roanoke at (540)
853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday,
September 13, 2001.
GIVEN under my hand this 5th day of September ,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish twice in The Roanoke Times, once on September 7, 2001, and again
September 14, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
Room 456 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:'CdvllS C~n-¢oxcascm~nt091701
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01750712
CoxCom. Inc.
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. O~~
Sworn and_ ~ubscribed ~fore me this .... ~ .day
of Se?~m/~ ~'k ~nes~ my hand and official
s ea~~/__~/~__~~__~. , Notary Public
My/ / ~commission expires ..... _~' ...~/- ~k¢~
PUBLISHED ON: 09/07 09/14
TOTAL COST: 210.94
FILED ON: 09/10/01
RECEIVED
CITY CLERKS OFFICE
'01 10 P4:18
Billing Services Representative
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
September 19, 2001
File #27-166-514
Stephanie M. Moon
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35590-091701 authorizing vacation of certain
drainage easements on property identified as Official Tax Nos. 2270703' and 2270704
located on Churchill Drive, N. E., upon certain terms and conditions, and dispensing with
the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, September 17, 2001, and will be in full force
and effect ten days following the date of adoption.
Sincerely,
' 'Stephanie M. Moon
Deputy City Clerk
SMM:mh
Attachment
pc:
Ms. Virginia W. Cooke, 2530 Wycliffe Avenue, Roanoke, Virginia 24014
James D. Grisso, Director of Finance .
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:kAgenda. O 1 ~Sept. 17.01 .corresp (Part lI).wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of September, 2001.
No. 35590-091701.
AN ORDINANCE a.~thorizing the vacation of certain drainage easements on property
identified as Official Tax Map Nos. 2270703 and 2270704 located on Churchill Drive, N.E.,
upon certain terms and conditions, and dispensing with the second reading of this ordinance.
WHEREAS, a public hearing was held on September 17, 2001, pursuant to §§ 15.2-
1800(B), and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on this proposed vacation.
THEREFORE, BE IT ORDAI2qED bythe Council of the City of Roanoke as follows:
1. The City Manager and City Clerk are authorized to execute and attest, respectively,
in a form approved by the City Attorney, the necessary documents to vacate those drainage
easements created by deed of easement recorded in Deed Book 1051, page 139, in the office
of the Clerk of the Circuit Court for the City of Roanoke, upon the terms and conditions set
forth in the letter to this Council dated September 17, 2001.
2. Pursuant to the provisions of § 12 of the City Charter, the sec°nd reading °fthis
ordinance by title is hereby dispensed with.
ATTEST:
city Clerk..
Office of the City Manager
September 17, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
'Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Vacation of Public
Easement- Churchill
Drive
The original Subdivision Plat for Section 3 of Dorchester Court designated Lots 3 and 4 of
Block 19 as "Seepage Area". In 1959, a perpetual easement to construct a storm drain
was conveyed to the City as shown on Plan No. 4384. See ^ttachment #1. In the late
1980's, the Williamson Road Storm Drain Project was constructed to relieve the drainage
problems in this area, and remove the need for this seepage area.
The subject lots are suitable for single family residences. The property owner has
requested that the City abandon the easement so that the property may be utilized. See
Attachment #2. The parcels involved are Tax Nos. 2270703 & 2270704. Vacation of the
easement will allow the lots to be used for residential purposes. Engineering staff
recommends the subject easement be vacated.
Recommended Action:
Following a public hearing, authorize the vacation of the public easement across the
properties identified above.
Respectfully submitted,
City Manager
DLB/sef
Attachments (2)
c: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Virginia W. Cooke, 2530 Wycliffe Avenue, SW
#CM01-00198
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
50'
Attachment #1
ZZ'/O'/Oi
22.'/0703
I~,o 376
GLOCV-, 6
D[tV~ ~
2170-/021'
PLA~
OFFICe. OF ClT'Y' [IdStklEER.
Attachment #2
Virginia W. Cooke
2530 Wycliffe Avenue
Roanoke, VA 24014
RECEIVED
ENGINEERING DEPT.
AugL, st 9, 2001
R~ City Er~inee~r~ I~
Al-F: Sarah FA'ton
2t5 Church Avenue S.W.
Rearmke, VA 24011
Dear M& Fitton:
ri. ms o~ the common line of two lois that I ow~ on Churchil~ Ddve - specifically Tax ID~s 2270703 and
2270704. Wilh the storm drainage improveme~s made approximately 10 years ago in t~e a~ea, the
highes~ and best use for the lots,
Thank YOU in advance for your cool3eration in this malter.
Respectfully,
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to vacate drainage easements on property identified as
Tax Map Nos. 2270703 and 2270704 located on Churchill Drive, N. E., such easements
having been created by deed of easement recorded in Deed Book 1051, page 139, in the
Office of the Clerk of the Circuit Court for the City of Roanoke.
Pursuant to the requirements of §§15.2-1800(B), 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on September 17,2001,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is
available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday,
September 13, 2001.
GIVEN under my hand this 5th day of September ,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on September 9, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:'~AMI S C~-vacatione asemen~:hurchill
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
REGEIYED
The Roanoke Times CITY CLERKS OFFICE
10 P4:18
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
Churchill Dr
REFERENCE: 80023382
01752595
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and_~ubscribed~before me this /~ ~ day
of Sep_~m~e~ 2~1,. i__ ~~itne~s my hand and official
sea~~. "~-~_~__~/~u~ ..... Notary
Public
My commission expires
PUBLISHED ON: 09/09
TOTAL COST: 128.70
FILED ON: 09/10/10
on Mopen~ W m Tm(
Mep Noe. ~27070a end
2270704 k~mmd on OIw~hll[
Dn~m, N. E., eue~ emenmml
Bo~k ~0~, I~' ~.19, in the
of ~ 15.2-1800(B), 1B/a,
Code af
amended, notice le hereby
2001, eammmem~ It 7:00
la.m. In trw Council CttMiibem,
4th Fk)or, NOM C. Teykw Mun~.
iPM BMMIn~ 2/5 Chur~ Ave-
nue, $.W., Roanoke, VIr~nla,
24011. Fumw' klfonnmlon k,
Romoke at (540) 863-254/.
If you are a PerS°n with' a d~-
mt (~4o) ~-~1, bm~m~
Authorized /'~.
Signature ·
·
, Billing Services
Representative
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va, us
August29,2001
STEPHANIEM. MOON
Deputy Ci~ Clerk
File #51-514
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to provisions'of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, the following matters are proposed to be advertised
for public hearings on Monday, September 17, 2001, at 7:00 p.m., in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building:
(1)
Request of Messrs. Larry Bly and W. Martin Hall that property
located at 322 Bullitt Avenue, S. E., identified as Official Tax
No. 4012516, be rezoned from LM, Light Manufacturing
District, to C-1, Office District.
(2)
Request of Kayser Properties, LLC, that a portion of Old
Thirlane Road, N. VV., bounded on the west by 1-581 and the
east by property identified as Official Tax No. 6520106, be
permanently vacated, discontinued and closed.
(3)
Request of Lewis J. Pillis that a 12-foot wide alley extending
between 2701 - 2729 Richelieu Avenue, S. W., identified as
Official Tax Nos. 1062312 - 1062318, inclusive, be
permanently vacated, discontinued and closed..
(4)
Citizen input in connection with participation in the 2001
Interest Rate Subsidy Program Bond Sale - VPSA School
Financing Bonds, Series 2001B, to be used for improvements
at Fairview Elementary School and Fishburn Park Elementary
School.
N:',cksml\Public Hearings.01\September 17, 2001 ,wpd
The Honorable Mayor and Members
of the Roanoke City Council
August 29, 2001
Page 2
(5)
Citizen input with regard to granting an easement across
City-owned 'property to CoxCom, Inc., d/b/a Cox
Communications Roanoke (Cox Communications), for the
purpose of constructing, owning, and operating a
communication line.
(6)
Citizen input with regard to the proposed vacation of a public
easement on Churchill Drive, N. W.
For your review prior to the September 17 public hearings, I am enclosing copy of the
applicable City Planning Commission reports and/or other reports/documents pertaining
to the public hearings.
With kindest personal regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
pc:
D. Kent Chrisman, Chair, City Planning Commission, 2319 Avenham Avenue,
S. W., Roanoke, Virginia 24014
Dadene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
William M. Hackworth, City Attorney, transmitted electronically by e-mail
Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
Stephanie M. Moon, Deputy City Clerk
Cindy M. Ayers, Executive Secretary, City Manager's Office, transmitted
electronically by e-mail
N:~ksrnl\Public Headngs.01\Septerr~er 17, 2001 ,wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the seventeenth day of September, 2001,
TAMARA S. ASHER, was appointed as a member of the Personnel and Employment
Practices Commission for a term ending June 30, 2004.
Given under my hand and the Seal of the City of Roanoke this nineteenth day of
September, 2001.
Deputy City Clerk
ROANOI~ CITY
BOARD OF ZONING APPEALS
Annual Report
ju~y ~, ~,ooo
through
June 30, 2001
72-00V-A Taylor 1810 Angus Road, N.W. Day care for up to 30 90, item (5) Denied
children
73-00S-A Goodwill Industries 3361 Melrose Avenue, Office space in a LM 250, item (4) Granted
N.W. manufacturing district
74-00S-A Johnson 2846 Cove Road, N.W. Stained glass artwork 108, item (10) Two years Granted
PSHO
75-00S-A Alexander 1210 11th Street, N.W. Beauty Shop 108, item (10) Denied
76-00V-A St. Clair 3867 Green Spring 20' rear yard setback, and 531 (j), 76 Denied
Avenue, N.W. over 40% accessory
structures
77-00V-A Balser/nTelos 3038 Melrose Avenue, 115 foot height in lieu of 112 Granted
Wireless N.W. maximum 35
78-00S-A Balser/nTelos 3038 Melrose Avenue, Up to six tele-antennas on 108, item (12) If not used for six months, all Granted
Wireless N.W. rooftop with ground equipment will be removed
equipment cabinets
79-00S-A Charlotte Hanks 2813 Brooklyn Drive, Art lessons for up to 8 89(10) Denied
N.W. students as a Personal
Service Home Occupation
80-00S-A Joy Taylor 1810 Angus Road, N.W. Day Care 90(5) Two years Granted
81-001-A Boone/Honeytree Pheasant Ridge Road, Interpretation of Board 655(d) Front line of building to be placed 29 Granted
Early Learning Cntr S.W. Order feet in front of existing Petland building
(this counts 9 feet for canopy)
82-00S-A Karen Coleman 3702 Wilmont Avenue, Music Lessons as 72(6) Three years Granted
N.W. Personal Service Home
Occupation
83-00V-A Verizon-AEP Dundee Avenue, S.E. Extend 186(9) If not used for six months for any Granted
Telecommunications reason, tower will be removed within
tower to 115 feet 90 days
84-00S-A Verizon-AEP Dundee Avenue, S.E. Telecommunications 112 If not used for six months for any Granted
tower reason, tower will be removed within
90 days.
85-00S-A Verizon-AEP 4502 Franklin Road, Telecommunications 186(9), 191 If not used for six months for any Granted
S.W. tower with a height reason, tower will be removed within
extension to 107 feet 90 days.
86-00V-A US Cellular Steel Drive, N.W. 'New Telecommunications 94 If not used for one year for any reason, Granted
tower tower will be removed within 90 days
87-00S-A US Cellular Steel Drive, N.W. Height of proposed tower 90(12) If not used for one year for any reason, Granted
to be 249 feet tower will be removed within 90 days
88-00S-A Larry Thompson 1121 Wasena Avenue, Duplex conversion 108(1) Postponed until Jan 9. This could
S.W. possibly be an accessory apartment.
89-00V~A American Tower 18th Street & Cleveland Telecommunications 275 (b), & (c), If not used for six months for any Granted
Avenue, S.E. tower to 160 feet high with 276 reason, tower will be removed within
same setbacks allowed in I 90 days. I
I previous variance
I
I
2001
01-01S-A Bartkiewicz 181 Berkley Road, N.E. Agricultural Operation- 53, item (6) Granted
horse breeding
02-01S-A Construction 1131 4th Street, S.W. Warehouse w/retail 271(4) Granted
Materials
03-01S-A Lisa Preston 3718 Barberry Avenue, Beauty Salon in home 90 (10) Water lines replaced by City Granted
N.W. Three years
04-01V-A First Baptist 515 Third Street, S.W. Outdoor play area of day 511 (b)(3) For a 12 month period only Granted
care closer to street than from date of order
main building
05-01 ~/~,.F~ N
06-01V-A Poulton/Slemp 101 First Street, S.W. Expand non-cor~forminc~ 593, 190(b), Lot coverage Granted
s~Lry~.u..r~e i~ith, j L~,~o_v_~.rage
,~uu ~,u~v~,u ~utu~u~ Side Yard Setback Denied
vanance~
07-0S-A Nextel/Crown 2727 Ferndale Avenue, Antennae 207(9) Granted
Castle N.W.
08-01S-A Natt/WVTF 121 Duke of Glouchester, Tower 186 Landscaping conditions Granted
S.W.
09-01S-A Natt/WVTF 121 Duke of Glouchester, Height to 60 feet 191 Landscaping conditions Granted
S.W.
10-01S-A Gloria Via 3881 Long Meadow Beauty Salon 72(a) (6) Three years Granted
Avenue, N.W.
11-01S-A Linda Stephens 2819 Bluefield Blvd., Beauty Salon 72(a)(6) Five years Granted
S.W.
12-01V-A McAuley 2766 Thorndale Avenue, Rear yard setback for 76(d) Denied
S.W. addition
13-01S -A BowersJFW Grandview Avenue, N.W. Club, organization 186(2) Granted
14-01S-A Douglas Olson 2302 Longview Avenue, Silk Flower Design 108(9) Upon legal counsel, operation was Ruling
S.W. Operation ruled as home occupation not PSHO - Granted
no need for Spec. Exception
15-01V-A Kinsey Sign 37 Church Avenue, S.W. Exceed allowed sign area 444(b) Granted
16-01S-A George Dunnaville 1622 Aspen Street, N.W. Music studio as PSHO 90(10) Is a Home Occupation, use by right Denied
17-01V-A Brenda Woods 2901 Bonlyn Circle, S.E. Secondary F/Y setback 402(3) Granted
for addition
18-01S-A Springtree Nursing King Street, N.E. Group care facility 127(1) 1.8' high solid fence plus green space Granted
Home as buffering for loading area
2.build in substantial conformance to
drawings submitted at hearing
19-01S-A Lynda Sampang 517 Highland Avenue, Sewing/Alteration 127(5) Five years Granted
S.W. # A business as PSHO
20-01V-A Wasena Park Granted
Height to 60 feet for ball
field lights
21-01V-A Fallon Park Height to 60 feet for ball Granted
field lights
22-01V-A Jackson Park Height to 60 feet for ball Granted
field lights
23-01V-A Garden City Height to 60 feet for ball Granted
field lights
24-01V-A Norwich Park Height to 60 feet for ball Granted
field lights
25-01V-A Westside Park Height to 60 feet for ball Granted
field lights
26-01V-A Strauss Park Height to 60 feet for ball Granted
field lights
27-01S-A Nextel/Crown 37 Church Avenue, S.W. Nine Antennae 288(4) Equipment not used for 6 mo. Granted
Castle Applicant must remove w/in 90 days
28-01V-A Raymond Miller 2302 Wycliffe Avenue, 38% lot coverage 92 Denied
S.W.
29-01S-A Potter 2003 Ranch Road, N.W. Congregate home 90 (2) Granted
30-01S-A Roanoke 8 North Jefferson Street First floor as apartments Heard in special hearing. Previous Granted
Redevelopment order incorrectly stated that permits
Housing Authority must be obtained w/in 6 mo.
31-01V-A WDBJ7 TV 2805, 2823 Hershberger Accessory structure closer 531 (e) No outdoor storage. Granted
Road, N.W. to street than principal Remove equipment within 90 days
structure after 12 mo. Non use
32-01S-A CANCELLED
33-01S-A Brooks 3015 Melrose Avenue Group Home 186(3) W/D
N.W.
34-01S-A Richards 1132 Ray Road Duplexes 108(1 ) With Conditions Granted
35-01V-A Parsell/Ziegler Park Lane, S.W. 22' front yard SB 76(a) Granted
36-01V-A Parsell/Ziegler 3936 Park Lane, S.W. 22' front yard SB 76(a) Granted
37-01V-A Delaney/Brown 2852 Stephenson 27' & 18' front yard 76(a) Granted
Avenue, S.W. Setbacks
38-01V-A Kemp/City Preston Park 70 foot height-ball field 77 Granted
lights
39-01V-A Kemp/City Huff Lane Park 70 foot height-ball field 94 Granted
lights
40-01V-A Clinebill/George's 1953 Franklin Road S.W. Expand non-conforming 254(a), 593(a) Granted
Flowers structure with 0 foot front
yard SB
41-01V-A Building Spec. 115 Albemarle Avenue, Expansion of non- 254(a), 402(b), Granted
S.W. conforming structure with 593(a).
0 front yard SB and 8
second front yard SB
42-01S-A Crawford Bennington Road, S.E. Duplexes on 4 parcels 108(1 ) Granted
43-01V-A Brewer/Hairston 2732 Ordway Drive, N.W. 12.5 foot front yard set 93(a) Amended to 24 foot front yard setback Granted
back
44-01V-A Blaesing 368 Washington Avenue, Expansion of non 593(a), 130(a), Front yard setback Granted
S.W. conforming structure with 130(b)
23 foot front yard setback
and 2 foot side yard Side yard setback Denied
setback
45-01S-A Homier Distributing 5002 Airport Road, N.W. Four day tent sale 412(b) Granted
46-01S-A Parris/Haley 2711 Franklin Road, Tent Sales 412(b) Withdrawn Withdrawn
Toyota S.W.
47-01S-A Robed Monsour Vacant Lot on Patrick Wholesale Distribution of 207 (7)
Road, N.E. goods Granted
48-01S-A Charles Brooks 644 Elmcrest Street, N.E. Bed & Breakfast 90 (1) Five years Granted
10
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
August 31, 2001
The Honorable Ralph W. Smith, Mayor
Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
As Chairman of the Roanoke City Board of Zoning Appeals, it is my honor to
present to you the annual report for fiscal year 2000 - 2001 .. As indicated in the report, the
Board of Zoning Appeals held twelve (12) regular public hearings and three (3) specially
called hearings during which forty-six (46) variance requests, fifty-three (53) special
exception (use) requests, two (2) appeals to the Zoning Administrator's decisions, and one
interpretation of a Board Order were considered.
In the current year, the Board of Zoning Appeals' goals are to: first, continue to
serve the citizens and developers of the community in furthering the use, development
and redevelopment of property through variances and special exceptions; second, to
continue to act as a discretionary administrative body and make decisions in matters
where a person or party within the community is aggrieved by a decision made in the
enforcement of the zoning ordinance; and lastly, to recommend to the Planning
Commission and City Council necessary revisions and amendments to the zoning
ordinance in order for the Board to continue to provide fair and eEtuitable service to the
community and its citizens.
We also want to express appreciation to Council for its recent review of the BZA
and for Council's new policies regarding appointment of members and compensation. We
regard these recent actions as positive and prudent.
Finally, we look forward to our work session with Council on September 17, 2001.
As I have discussed with Darlene Burcham, we hope our Board can answer any concerns
or issues that Council may have regarding the actions and procedures of the Board of
Zoning Appeals or the City staff related to zoning appeals.
~~Benjamin S. Motley' ~
Chairman
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
CITY OF ROANOKE
BOARD OF ZONING APPEALS
Appointment of the Board
The Council of the City of Roanoke appoints a Board of Zoning Appeals in accordance with enabling legislation as set
forth by the Commonwealth of Virginia, which provides that the said Board of Zoning Appeals may, in appropriate
cases and subject to appropriate conditions and safeguards, vary the application of the terms of the zoning ordinance
'in harmony with its general purpose and intent and in accordance with general or specific rules therein contained.
Membership of the Board
The Board of Zoning Appeals shall consist of five members, each to be appointed for a term of three years and
removable for just cause by City Council, upon written charges and after a public hearing. Vacancies shall be filled for
the unexpired term of any member whose term becomes vacant. Members may be reappointed and may serve up to
three consecutive, three-year terms.
Powers of the Board
The Board is appointed by City Council to act as a discretionary administrative body to hear and decide appeals
where it is alleged there is error in any order, requirement, decision, or determination made by administrative officials
in the enforcement of the zoning ordinance adopted pursuant thereto.
The Board is charged with the responsibility to hear, decide and authorize special exceptions to the terms of the
zoning ordinance based upon certain criteria and findings as specified in the ordinance; and to hear, decide, and
authorize, upon appeal in specific cases, a variance from the terms of the zoning ordinance that would not be contrary
to the public interest where a literal enforcement of the provisions of such ordinance would result in unnecessary
hardship, provided in all cases, the spirit of the ordinance shall be observed and substantial justice done.
SUMMARY OF BOARD ACTION July 1, 2000 throuqh June 30~ 2001
During the calendar year of July 1, 2000 through June 30, 2001 the Board of Zoning Appeals heard 132 requests.
These applications consisted of 46 Variance requests, 53 Special Exception requests, and two Appeals.
VARIANCES .APPROVED 33
And three cases having partial approval
VARIANCES DENIED 8
And three cases having partial denial
SUMMARY
SPECIAL EXCEPTIONS APPROVED
SPECIAL EXCEPTIONS DENIED
48
5
APPEALS APPROVED
APPEALS DENIED
2
ATTENDANCE
There were twelve regular hearings and three special hearings held in this year.
BOARD MEMBER
Mr. Benjamin S. Motley, Chairman
Mrs. Joel Richert, Vice Chairman
Mr. William Light
Mr. Clayton Grogan
Mr. Sydnor Brizendine
Mr. Kermit (Kit) Hale
(deceased Feb. 7, 2001)
(appointed March 28, 2001)
ATTENDANCE (15 hearings total)
14
15
14
14
3 (became ill in Nov. 2000)
4
APPLIC'ATIONS PROCESSED
BY THE
BOARD OF ZONING APPEALS
JULY 1, 2000 THROUGH JUNE 30, 2001
Board of Zoning Appeals
JULY 1, 2000 THROUGH JUNE 30, 2001
CASE # APPLICANT NAME ADDRESS REQUEST CODE SECTION CONDITIONS ON APPROVAL DISPOSITION
02-00V-A Jay Hough 1835 Arlington Road, Addition w/side yard S/B 76(c) Continued to July 00 from Jan 00 Denied
S.W.
30-00S-A Lyons/VVorkman 801-803 Patterson Change use from beauty 596 Withdrawn
Avenue, S.W. salon/church to
Variety/convenience store
37-00V-A Miller 3313 Cove Road, N.W. Subdivide into 1 parcel out 407 Granted
of 2
38-00V-A Barcenas 2219 Eastland Avenue, Detached garage to 531(j) Denied
N.E. exceed 40% of maximum
floor area
39-00S-A Linda Ferrell 720 11th Street, S.E. Car lot on less than 207(4) Denied
20,000 sq. ft. lot
40-00V~A Eagle/Cundiff 1225 3rd Street, S.W. Side yard Setback less 190(b) Granted
than required for stoop off
of house
41-00V-A KinseyNalley Bank 1518 Hershberger Road, 2 signs to equal 150 433(b) One sign at 100 square feet and Granted
N.W. square feet second at 35 square feet.
42-00S-A Billie Drew 1540 Lafayette Blvd., Group home for eight 108(3) Per ordinance maximum eight Granted
N.W. foster children in lieu of occupants
maximum eight occupants I.
43-00V-A Billie Drew 1540 Lafayette Blvd., Group home within 235 562(b)(2) Granted
N.W. feet of another
group home with eight 561 (a)(1) Denied
foster children
44-00V-A William Roller 3622 Keagy Road, S.W. Detached Garage 531(j) Withdrawn
45-00S-A Joyce Harlow 1511 Church Avenue, Craft operation as 108(10) Three year time limit Granted
S.E. personal service home
occupation
46-00S-A Pastor K. Simmons 3907 Hershberger Road, Day care center as 90(15) Granted
N.W. accessory use to the
church
47*00S-A Roanoke City Police 1501 Lafayette Satellite police office 90(14) Granted
Boulevard, N.W.
48-00S-A Starr McClure 1601 Masters Circle, Craft operation as 90(10) Three year time limit Granted
S.W. personal service home
occupation
49-00V-A Rev. Colbert 800 bi. Fairfax Avenue, Variances to build new 129, 130(a), Continued from 8/8/00 to see if they Denied
N.W. church building on three 130(c), 433(c), could purchase remaining lot in this
lots and have parking on 531 (b) block - No show on 9/12/00,
separate lot
50~00S-A Badon Wilner, Entre 327 King George Operate computer 186(6) Denied
Computers Avenue, S.W. consulting, training office
51-00S-A TAP Jamison Avenue, S.E. Day care operation-Head 511 (b) Granted
Start
52-00V-A TAP Jamison Avenue, S.E. 6 foot fence and located 402(b), (1) Fence to be located along same front Granted
closer to street than main line of adjoining properties
building
53-00V-A James E. Body 225 23rd Street, S.W. 24 unit condominium to be 131 Continued until 9/12: Continued until Granted
72 feet in height in lieu of special meeting on 10/3/00
maximum 35 feet
54-00A-A David C. Helscher 225 23rd Street, S.W. Appeal of Zoning 670 Continued until 9/12: Continued until Denied
Westwin Administrators stop work special meeting on 10/3/00
order
55-00V-A Roby Jarrett 1809-1811 Stewart Rear and side yard 531(f) Denied
Avenue, S.E. setbacks of 2'6" in lieu of
minimum 5' for an addition
to a storage building
56-00A-A Richard 2253 Windsor Avenue, Appeal of Zoning 654 Continued until October 10 Denied
Thayer/Robert S.W. Administrator's decision -
Golman property had not been
continuously used as
duplex is no longer duplex
Shadrack & Shirley 3227 Melrose Avenue, Beauty Shop 186(6) Granted
57-00S-A
Brown N.W.
58-00S-A Renne P. Erickson 1621 16th Street, N.E. Artificial floral arrangement 127(5) Three years Granted
operation as a personal
service home occupation
59-00V-A Honeytree Early 4330 Franklin Road, Locate playground: closer 51 l(b) Denied
Learning Center S.W. to the street than principal
building
60-00V-A Honeytree Early Vacant parcel on Setback variances to build 21 l(a) & (c) Front of proposed building be in line at Granted
Learning Center Pheasant Ridge Road, infant/toddler day care mid point of front lines of Food Lion
S.W. building and Petland buildings
3
61-00S-A Azar 416 Salem Avenue, S.W. Auto Sales Lot 228, item (3) Three years and no in~op vehicles or Granted
auto pads stored outdoors
62-00S-A Walthall 2501 Spring Hill Drive, Continue Adult home 90, item (2) Five years Granted
N.W.
63-00V-A Rapoport 1313 Peters Creek Road, Parking lot in required 433 (c) & (e) Granted
N.W. front yard and setback of
0' for parking lot
64-00S-A Burger King 3216 Melrose Avenue, Fast Food Restaurant 207, item (2) Granted
N.W.
65-00S-A Majors 3028 Oaklawn Avenue, Day Care Center for 12 90, item (5) Granted
N.E. children
66-00S-A Baxter 2119 Denniston Avenue, Design & Make custom fit 90, item (10) Two years Granted
S.W. slipcovers
67-00V-A Ziegler 2314 Martin Lane, S.W. 1' front yard setback in lieu 76(a) Granted
of minimum
68-00S-A Taylor 1810 Angus Road, N.W. Day care 90, item (5) Granted
69-00S-A Crawford 3806 Thirlane Road, Offices in light 250, item (4) Granted
N.W. manufacturing zone
70-00V-A Kulp 2322 Carolina Avenue, Variances for setback, 92, 93(b), Withdrawn
S.W. expanding non conforming 593(a)
structare and lot coverage
Variances for front yard 130(a), 130(c) Granted
71-00V-A Blanton 309 Twelfth Street, N.W. setback of 10 feet and
rear yard setback of 10
feet for new single family
construction
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 19, 2001
File #58-66-67-70-184-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
September 17, 2001, the following persons addressed Council with regard to unfair
treatment of certain City employees, and/or the closing of various fire stations within the
City:
Tony Chapman, 1523 Compton Street, N. E., Apartment 18
Ted Kaplan, 4862 Old Mountain Road, N. W.
Michael F. Randolph, 1604 Staunton Avenue, N. W.
Harold Johnson, 1726 Patterson Avenue, S. W.
Robert Gravely, 617 Hanover Avenue, N. W.
Annie Krochalis, 9428 Patterson Drive, Bent Mountain, Virginia
Angela Norman, 1731 Michael Street, N. W.
James Croan, 914 Old Country Club Road, N. W.
Evelyn D. Bethel, 35 Patton Avenue, N. E.
Perineller Wilson, 3045 Willow River, N. W.
Helen Davis, 35 Patton Avenue, N. E.
Jeff Artis, 1450 Lafayette Boulevard, N. W.
Donald Maddox, 3540 Melcher Street, S. E., expressed concern with regard to the
cost of the City's health insurance; and inquired about the closing of the fire station
located on Bennington Street and Riverland Road, S. E.
Sincerely,
Stephanie M. Moon
Deputy City Clerk
SMM:mh