HomeMy WebLinkAboutCouncil Actions 07-16-01 HUDSON
35457-071601
ROANOKE CITY CO UNCIL
REGULAR SESSION
JUl, Y 16, 2001
2:00P. M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-Roll Call. Council Member Harris was absent.
The Invocation was delivered by The Reverend James Beatty, Pastor,
Bethel AME Church, Cave Spring.
The Pledge of Allegiance to thc Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 19, 200 I, at
7:00 p.m., and Saturday, July 21,2001, at 4:00 p.m. Council meetings are now
being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE CITY COUNCIL
AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND
RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT www.roanokegov.com. CLICK
ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS
AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT
SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
2
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541 TO OBTAIN AN APPLICATION.
PRESENTATIONS:
A RESOLUTION expressing sympathy to the congregation of Virginia Heights
Baptist Church and their pastor, our fellow Council Member C. Nelson Hams.
Adopted Resolution No. 35457-071601. (6-0)
File #20-132-215-367
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CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Council Member William White, Sr., Chair, Audit
Committee, requesting that Council convene in Closed Session to discuss
appointment of a new Municipal Auditor, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #132-280
A communication from the City Attorney requesting that Council convene in
Closed Session to consult with legal counsel on a matter of probable litigation,
pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
Withdrawn by City Attorney.
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A communication from Edward A. Natt, Attorney, representing Southside
Development Company, requesting that Council authorize the City Clerk to
advertise a public hearing for Monday, August 6, 2001, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on the request of his client to rezone
property located at the southeast terminus of Bean Street, N. W., from C-l,
Office District, to LM, Light Manufacturing District.
RECOMMENDED ACTION: Concur in request.
File #51
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A communication from the City Manager recommending that the City Clerk
be authorized to advertise a public hearing for Monday, August 6, 2001, at
2:00 p.m., or as soon thereafter as the matter may be heard, to consider entering
into a new lease for the building located at 3379 Colonial Avenue, S. W.
RECOMMENDED ACTION: Concur in recommendation.
File #166-373
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Qualification of the following persons:
Sharon Hicks as a member of the Youth Services Citizen Board for a
term ending May 31, 2004;
George Kegley as a member of the Roanoke Arts Commission for a term
ending June 30, 2002; and
William E. Skeen as a member of the Board of Trustees, City of
Roanoke Pension Plan, for a term ending June 30, 2005.
RECOMMENDED ACTION: Receive and file.
File #15-230-304-429
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REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
a. Presentatioh by representatives of 21st Century Challenge, a program
created by Habitat for Humanity International. Bill Poe and Ted Edlich,
Spokespersons.
Received and filed.
File #178-226-399
b. Presentation by Vital Signs in regard to the New Technology Comdor.
Priscilla Richardson, MA, JD Vital Signs Representative.
Received and filed.
File #545
4. PETITIONS AND COMMUNICATIONS: NONE.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
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A communication with regard to performing Third Party
Administrator functions by Landin, Inc., for Workers'
Compensation for the City of Roanoke, in the amount of
$40,000.00 per annum.
Tabled until the regular meeting of Council on Monday,
August 6, 2001, at 2:00 p.m.
File #63-184
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A communication with regard to reassignment of Management
Services functions to the Department of General Services and the
Department of Technology.
Adopted Budget Ordinance No. 35458-071601. (6-0)
File #45-60-301
A communication recommending that the City Manager be
authorized to accept the bid of McNeil Asphalt Maintenance, Inc.,
for repairing, resurfacing, and restriping tennis and basketball
courts in the City, in the amount of $99,900.00; and appropriation
of funds.
Adopted Budget Ordinance No. 35459-071601 and Ordinance
No. 35460-071601. (6-0)
File #60-67
A communication recommending acceptance of bids submitted
by GTSI Corporation for the purchase of mobile computers and
Motorola, Inc., for the purchase of vehicle radio modems and test
messengers for use by the Police and Fire Departments; and
appropriation of funds.
Adopted Budget Ordinance No. 35461-071601 and Resolution
No. 35462-071601. (6-0)
File #5-60-70-472
The question of including line items in the City's fiscal year
budget for technology upgrades, vehicle replacement and other
items was referred to the City Manager and to fiscal year
2001-02 budget study.
File #60-301-472
A communication recommending acceptance of bids submitted by
Magic City Motor Corporation and Roanoke Welding Company
for trucks and related equipment for the Streets and Traffic
Department, in the total amount of $241,558.00.
Adopted Resolution No. 35463-071601. (6-0)
File #20-472-514
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A communication recommending acceptance of exercise
equipment, valued at $20,000.00, fi.om the Roanoke Association
Chapter of the Virginia Police Benevolent Association, Inc.
Adopted Resolution No. 35464-071601. (6-0)
File #5-80-472
A communication recommending acceptance of the Urban and
Community Forestry Grant, in the amount of $13,674.00.
Adopted Budget Ordinance No. 35465-071601 and Resolution
No. 35466-071601. (6-0)
File #60-236-240
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A communication in connection with funding recommendations
of the Human Services Committee for qualified agencies for fiscal
year 2001-02.
Adopted Budget Ordinance No. 35467-071601 and Resolution
No. 35468-071601. (5-0 - Council Member Bestpitch abstained
from voting inasmuch as his spouse is employed by the YMCA,
one of the organizations recommended for funding by the
Human Services Committee.)
File #60-72-110
b. DIRECTOR OF FINANCE:
A report recommending adoption of measures to reappropriate
funds into the current year budget in order that certain
encumbrances may be properly liquidated.
Adopted Budget Ordinance Nos. 35469-071601,35470-071601,
35471-071601, 35472-071601, 35473-071601, 35474-071601,
35475-071601 (6-0) and 35476-071601 and 35477-071601.
(5-0- Council Member Wyatt abstained from voting inasmuch
as she is employed by the Roanoke City Public School System.)
File #60
c. CITY ATTORNEY:
1. A report with regard to amendment to the Sewer Use Standards.
Adopted Ordinance No. 35478-071601. (6-0)
File #24-27
6. REPORTS OF COMMITTEES:
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A report of the City Planning Commission recommending that
Washington Park be renamed Booker T. Washington Park as requested
by a citizen committee and the Department of Parks and Recreation.
D. Kent Chrisman, Chair.
Adopted Resolution No. 35479-071601. (6-0)
File #67
A report of the City Planning Commission recommending that Femdale
Drive from extended ordway Drive to its terminus be renamed Ordway
Drive, N. W., and that there be no change in the name of Ferndale Drive
from Ferncliff Avenue to the cul-de-sac. D. Kent Chrisman, Chair.
Adopted Resolution No. 35480-071601. (6-0)
File #85-514
7. UNFINISHED BUSINESS: NONE.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ae
Ordinance No. 35438, on second reading, authorizing the City Manager
to execute an agreement, deed and any related and necessary documents
providing for the sale and conveyance of City-owned property located
at 506 Church Avenue and the adjoining lot, beating Official Tax Nos.
1113419 and 1113418, to the YMCA of Roanoke Valley, Inc., upon
certain terms and conditions.
Adopted Ordinance No. 35438-071601. (5-0 Council Member
Bestpitch abstained from voting inasmuch as his spouse is employed
by the YMCA.)
File #100-166
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9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Hudson commended The Roanoke Times on
sponsoring the "Music for Americans" celebration which was held
at Victory Stadium on July 4.
File #87-132
Vice-Mayor Carder referred to the proposed timetable for repairs
to the City's skateboard park which will be completed on or about
August 30, 2001.
File #67
Vice-Mayor Carder referred to concerns expressed by citizens
regarding the removal of basketball goals on City property adjacent
to residential homes, and requested that the City Attorney research
the question of whether the City could be indemnified against
liability, upon application by the property owner.
File #51-66
Following questions and comments by Council Members, the City
Manager presented an update on revisions to the City's solid waste
collection program which was implemented on July 1.
File #144
The Mayor called attention to a recent visit to the flood ravaged
areas of West Virginia; whereupon, he requested an update by the
City Manager on the City of Roanoke's emergency disaster plan.
File #188-237
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
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10.
OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
Ms. Josephine Hutcheson, 1111 Loudon Avenue, N. W., and
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., addressed Council
in opposition to curbside refuse collection.
File #66-1'44
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
'REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR ANy NECESSARY AND APPROPRIATE
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED SESSION.
THE MEETING OF ROANOKE CITY COUNCIL WILL BE
DECLARED IN RECESS TO BE RECONVENED AT 5:00 P.M., IN THE
EMERGENCY OPERATIONS CENTER CONFERENCE ROOM,
ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING, FOR A
JOINT MEETING OF ROANOKE CITY COUNCIL AND THE
ROANOKE CIVIC CENTER COMMISSION.
FOLLOWING TIlE SESSION OF COUNCIL AND THE CIVIC
CENTER COMMISSION, THE COUNCIL MEETING WILL BE
DECLARED IN RECESS TO BE RECONVENED AT 7:00 P. M., IN
THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W.,
CITY OF ROANOKE.
R O,4NOKE CITY CO UNCIL
REGULAR SESSION
JUL Y 16, 2001
7:00 P.M.
CITY COUNCIL CHAMBER
A GEND,4 FOR THE COUNCIL
Call to Order -- Roll Call. Coun¢i~ Members Carder and Harris
were absent.
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 19, 2001, at
7:00 p.m., and Saturday, July 21,2001, at 4:00 p.m. Council meetings are now
being offered with closed captioning for the hearing impaired.
A. PUBLIC HEARINGS:
Public hearing on the request of Lee Hi Land Group on the question of
amending proffered conditions presently binding upon a tract of land
lying on the north side of Orange Avenue, N. E., Official Tax No.
7140114, as set forth in Ordinance 33516-080497, adopted on August 4,
1997. Bob Copty, Managing Partner, Spokesperson.
Inasmuch as the petitioner was not present to respond to questions,
the matter was tabled.
File #$1
Public hearing on the request of the Ridge Small Business Development
Center, Inc., clgo/a The New Century Venture Center, for designation of
property located at 1354 Eighth Street, S. W., to be exempted from
taxation. Lisa Ison, President, The New Century Venture Center,
Spokesperson.
Adopted Resolution No. 35481-071601. (5-0)
File #79
Public hearing on the proposal of the City of Roanoke to convey
approximately 1,000 square feet, more or less, of City-owned property
located in Garden City Park, described as a strip of land approximately
100' x 10' between the creek and the rear property line of Official Tax
No. 4390812, being a portion of Official Tax No. 4390619, to Cheryl
Marie Proctor Chandler, 3655 Ventnor Road, S. E., upon certain terms
and conditions. Darlene L. Bureham, City Manager, Spokesperson.
Withdrawn by City Manager.
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Public hearing with respect to the proposed adoption of a resolution
authorizing the City of Roanoke to contract a debt and to issue general
obligation public improvement bonds of the City and in anticipation of
the issuance thereof general obligation public improvement bond
anticipation notes of the City, in the principal amount of
$31,245,000.00, for the purpose of providing funds, to pay the costs of
acquisition;' construction, reconstruction, improvement, extension,
enlargement and equipping of various public improvement projects of
and for the City. Darlene L. Burcham, City Manager; and James D.
Grisso, Director of Finance, Spokespersons.
The resolution was lost on a 3-1-1 vote of Council.
File #53
Public hearing on the proposal of the City of Roanoke to convey to
Tfigon Insurance Company certain City owned property identified as
Official Tax Nos.. 4016001, also known as Key Plaza, and 4016003,
located on Franklin Road, S. W. Darlene L. Burcham, City Manager,
Spokesperson.
Adopted Ordinance No. 35482-071601. (5-0)
File #166-501
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE
RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Mr. Woodrow Hickman, 1010 Norfolk Avenue, S. W., addressed Council
in opposition to curbside refuse collection.
File #66-144
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Jeff Artis, Chair, Roanoke Southern Christian Leadership Conference,
advised that in view of two reported cases of alleged police brutality and
other information compiled by the SCLC over the past several years
concerning Roanoke's law enforcement personnel, the SCLC will formally
request the U. S. Department of Justice to investigate all Roanoke City law
enforcement agencies, including the Police Department, Sheriffs
Department and Commonwealth Attorney's Office.
File #5-66-121-133
Preston Moore, Ombudsman for the Commonwealth of Virginia for Women,
Minorities, Children and the Disabled, as appointed by SCLC President,
Herbert Coulton, spoke in support of the remarks of Mr. Artis, and suggested
that a Member of Council convene a meeting of appropriate persons to
investigate activities of Roanoke's law enforcement agencies.
File #5-66-121-133
Mr. Robert Gravely, 617 Hanover Avenue, N .W., addressed Council with
regard to City issues of concern, specifically, insufficient wages for the City
work force and the high real estate tax rate in the City of Roanoke which
makes it difficult for the average worker to purchase a home.
File #66-79-184
Mr. George Gunther, P. O. Box 12353, expressed concern in regard to
alley closings in the City which will eliminate rear access to private residences
by emergency vehicles. Instead of closing the alleys, he suggested that alleys
be widened to allow for improved access and cleared of debris to eliminate
health and safety hazards.
File #66-514
The Council meeting was declared in recess.
Certification of Closed meeting. (5-0)
The Council meeting was declared in recess until Monday, July 30, 2001, at
12:15 p.m., in the Emergency Operations Center Conference Room, Room 159,
Noel C. Taylor Municipal Building, 215 Church Ave, S. W.
R O.4NOKE CITY CO UNCIL
}FORK SESSION
JUL Y 30, 2001
12:IS P. M.
EMERGENCY OPERATIONS CENTER
CONFERENCE ROOM
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call.
2. Reports by Council Members in connection with their
respective liaison roles to various authorities, boards,
commissions and committees.
3. City Manager Briefings:
Fire-EMS Department Strategic Business Plan
Vision 2001 Comprehensive Plan
Human Services building proposal
Changes to Parks and Recreation rental fees
· 4.
Request of the City Manager for a Closed Meeting to
discuss disposition of real property, pursuant to Section
2.1-344 (A)(3), Code of Virginia (1950), as amended.
5. Other Business:
6. Certification of Closed Session.
2
July 18, 2001
File #20-132-215-367
The Reverend C. Nelson Harris, Pastor
Virginia Heights Baptist Church
2014 Memorial Avenue, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 35457-071601 expressing sympathy to the pastor
and congregation of Virginia Heights Baptist Church in connection with an accident
involving members of your church on Sunday, July 1,2001. The Members of Council also
send their deepest regrets and sorrow at the passing of Miss Jessika Lewis and extends
its support and condolences to you, to your congregation and to Jessika's family.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
MFP:mh
Enclosure
Mary F. Parker, CMC
City Clerk
H:'xAgenda.01~July 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35457-071601.
A RESOLUTION expressing sympathy to the congregation of Virginia Heights
Baptist Church and their pastor, our fellow Council member The Reverend C. Nelson Hams.
WHEREAS, the members of Council learned of an accident involving 12 youths and
two adults from Virginia Heights Baptist Church who were returning from a Christian youth
camp in Myrtle Beach, South Carolina, in a church van on Sunday, July 1; and
WHEREAS, after the accident, 11 of the youth riding in the van were hospitalized,
and seven were treated and released that Sunday afternoon; and
WHEREAS, three youth remain in the hospital with serious and critical injuries; and
WHEREAS, Jessika Lewis, a 13-year-old youth critically injured in the accident,
passed away on Friday, July 6; and
WHEREAS, The Reverend Harris has ministered to and supported the congregation
of Virginia Heights Baptist Church and the families of the injured youth throughout this
crisis.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret
and sorrow that this accident occurred and at the passing of Jessika Lewis, and extends its
,support and condolences to the congregation of Virginia Heights Baptist Church, to Jessika's
family, and to The Reverend Harris.
2. The City Clerk is directed to forward an attested copy of this resolution to The
Reverend C. Nelson Harris-to share with the members of his congregation.
ATTEST:
City Clerk.
H:XMEASURES~r-virginiaheightsbnptlst
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RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 16, 2001
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Section 2.1-344 (A) (1), Code of Virginia, (1950), as amended, I am requesting
that Council convene in a Closed Session to discuss the appointment of a new Municipal
Auditor, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended.
With kindest regards, I am
Sincerely,
W~lham White, Sr, Chair
Audit Committee
WWsr:sm
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WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATYORNEY
46~ MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIR~ IA, 2401J.- !595: ...
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty ~ci.roanoke.va-us
July 16, 2001
ELIZABETH K. DILLON
STEVEN J. TALEV1
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY A'i~T)RNEYS
The Honorable Mayor and Members
of city Council
Roanoke, Virginia ~.
P~e:
Reqtlest for cldsed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed me&ting to consult with legal
counsel on a matter of probable litigation, pursuant to §2.1-344.~.7, Code of Virginia (1950),
as amended.
With kindest personal regards, I am
Sincerely yours,
WMH:f
cc: Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth
City Attorney
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
July 18, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
Edward A. Natt
F. O. Box 20487
Roanoke, Virginia 24018
Dear Mr. Natt:
Your communication requesting that Council authorize the City Clerk to advertise a public
hearing for Monday, August 6, 2001, at 2:00 p.m., or as soon thereafter as the matter may
be heard, on the request of your client to rezone property located at the southeast terminus
of Bean Street, N. W., from C-1, Office District, to LM, Light Manufacturing District, was
before the Council of the City of Roanoke at a regular meeting which was held on Monday,
July 16, 2001.
On motion, duly seconded and adopted, Council concurred in the request.
It will be necessary for you, and your representative, to be present at the public hearing.
Failure to appear could result in a deferral of the public hearing until a later date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Tom Nicholson, III, 819 West Little Creek Road, Norfolk, Virginia 23505
Rick Williams, President, Williamson Road Action Forum, 3725 Sunrise Avenue,
N. W., Roanoke, Virginia 24012
Clarence and Verna Mitchell, 4824 Delray Street, N. W., Roanoke, Virginia 24012
Timothy N. Musselwhite, 3513 Normandy Lane, #45, Roanoke, Virginia 24018
William R. and Rebecca D. Coupe, 4816 Delray Street, N. W., Roanoke, Virginia
24012
H:XAgenda.01XJuly 16, 2001 correspondenc.wpd
Edward A. Natt
,July 18, 2001
Page 2
Roy and Barbara Dent, 4812 Delray Street, N. W., Roanoke, Virginia 24012
Lynwood and Yvetta Dent, 4808 Delray Street, N. W., Roanoke, Virginia 24012
Edith D. Alley, 4802 Delray Street, N. W., Roanoke, Virginia 24012
Trustees, Airlee Court Baptist Church, 1312 Hershberger Road, N. W., Roanoke,
Virginia 24012
First Union National Bank, 1344 Hershberger Road, N. W., Roanoke, Virginia
24012
Tacoma, Inc., 1406 Hershberger Road, N. W., Roanoke, Virginia 24017
James and Virginia Axelsen, 4827 Eden Drive, N. W., Roanoke, Virginia 24012
William R. and Virginia O. France, 4821 Eden Drive, N. W., Roanoke, Virginia
24012
Glenda J. Field, 4817 Eden Drive, N. W., Roanoke, Virginia 24012
John P. Spangler, 4811 Eden Drive, N. W., Roanoke, Virginia 24012
Donald E. Keaton, Sr., 4807 Eden Drive, N. W., Roanoke, Virginia 24012
Sara Coleman Whitlock and Jane Whitlock Horeis, 2715 10th Street, N. W., Apt.
11-202, Roanoke, Virginia 24012
Betty J. Richardson, 4728 Daleville Street, N. W., Roanoke, Virginia 24012
Thomas and Lyle Myers, 4733 Pawling Street, N. W., Roanoke, Virginia 24012
Juan Aguirre Lopez, 4727 Eden Drive, N. W., Roanoke, Virginia 24012
Christine B. Decker, 4727 Daleville Street, N. W., Roanoke, Virginia 24012
Thurston and Nellie Moomaw, 4728 Pawling Street, N. W., Roanoke, Virginia
24012
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
HSAgenda.01~luly 16, 2001 correspondenc.wpd
Edward A. Natt
Please reply to:
P. O. Box 20487
Roanoke, VA 24018
Direct: (540) 725 -8180
Fax: (540) 772-0126
E-marl: enatt~opnlaw.com
LAW OFFICES
0STERHOUDT, PRILLAMAN, NATT, HELSCHER,
YOST, MAXWELL & FER6USON, PLG
8012 ELlgGTRIG ROAD, S.W.
P. O. Box 20487
ROANOKE, VIR6INIA 24018 - 0049
(540) 989-0000
FAX (540) 772-0126
July 3, 2001
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RECEIVED
JIJ l ' 21)01
MAYOR'S OFFICE
SALEM, VIRGINIA 9415~
P.O. Box 279
lO5 N. GOLORADO STREET
F~s~x (540) t~OO-OSOO
Hon. Ralph K. Smith, Mayor
and Members of City Council
452 Municipal Building
215 W. Church Avenue, SW
Roanoke, VA 24011
Re:
Rezoning of a parcel of land containing 4.05 acres, more or less, designated as
Tax Map No. 2280601, situate at the southeast terminus of Bean Street, N.W.
(Tract III, Eden Park), from C-l, Commercial District to LM, Light
Manufacturing
Dear Mayor Smith and Members of Council:
I represent Southside Development in its request to have property on Bean Street in the
City of Roanoke rezoned in order to permit the development of a mini-warehouse facility on the
subject property. The matter was heard before the Planning Commission at its July meeting and
the Planning Commission unanimously recommended approval of this rezoning request. At the
Planning Commission meeting, Mr. Rick Williams, President of the Williamson Road Action
Forum, spoke on the matter. He indicated to the Planning Commission that the neighbors were
not opposed to the rezoning request inasmuch as they felt that the proposed use was better than
some other uses which had been proposed for the property. Mr. Williams then went on to
indicate that he himself was opposed to the rezoning request. Following the public hearing, the
Planning Commission unanimously voted to recommend approval.
On July 2nd, Mary Parker, the City Clerk, contacted me and advised me that. she had sent
the notice of public hearing for the City Council meeting to the newspaper. The newspaper later
contacted Ms. Parker and advised her that, through its mistake, the advertisement for this public
hearing on July 16th was not included in the newspaper. Ms. Parker then checked with City
officials and found that it was too late to do anything for the July 16th meeting and contacted me
and advised me of such fact. Thereafter, I talked with my client. My client indicated that they
were under very severe time guidelines and constraints. As a result of the newspaper's mistake,
the matter would, now, normally not be heard until the Council's meeting at 7:00 PM on August
20th. My client would respectfully request that Council make an exception to its normal policy
Hon. Ralph K. Smith, Mayor
and Members of City Council
Page 2
July 3, 2001
and permit this matter to be advertised for public heating at Council's 2:00 PM meeting on
August 6, 2001.
Very truly yours,
OSTERHOUDT, PRILLAMAN, NATT, HELSCHER,
YOST, MAXWELL & FERGUSON, P.L.C.
Edward A. Natt
EAN/csb
pc: Mr. Tom Nicholson, III
819 West Little Creek Road
Norfolk, VA 23505
Mr. Rick Williams, President
Williamson Road Action Forum
3725 Sunrise Avenue
Roanoke, VA 24012
' CITYOFROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #166-373
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your communication recommending that the City Clerk be authorized to advertise a public
hearing for Monday, August 6, 2001, at 2:00 p,m., or as soon thereafter as the matter may
be heard, to consider entering into a new lease for the building located at 3379 Colonial
Avenue, S. W., was before the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 16, 2001.
On motion, duly seconded and adopted, Council concurred in the recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Jeffrey Di Krantz, 1242 Oakwood Street, Bedford, Virginia 24523
Mrs. C. Richard Cranwell, 1911 Mountain View Road, Vinton, Virginia 24179
James D. Grisso, Director of Finance
Beth A. Neu, Director of Economic Development
H:X, Agenda.01X. luly 16, 2001 cclrespondenc.wpd
C-4
Office of the City Manag(';r
July 16, 2001
The Honorable Ralph K. Smith, Mayor
The Honorable William Carder, Vice-Mayor
The Honorable William Bestpitch, Council Member
The Honorable Nelson Harris, Council Member
The Honorable Alvin'Hudson, Council Member
The Honorable William White, Council Member
The Honorable Linda Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Montessori School Lease
Following the request of the Specific Reading and Learning Difficulties Association
(commonly referred to as Montessori School) to cancel its lease of the property located
at 3379 Colonial Avenue with the City of Roanoke, which request was granted, to be
effective September 1,2001, we were contacted by a parents group. This group, The
New Vista Montessori School, is interested in leasing some of the property for a similar
purpose and have proposed a term of one year at $3000. In order to consider a new
lease, the City Council must hold a public hearing.
Recommendation:
Direct the City Clerk to advertise a public hearing for August 6, 2001 to consider
entering into a new lease for the building and the approximately 7.2 acres of real estate
associated with the property located at 3379 Colonial Avenue.
DLB:ean
Respectfully submitted,
Darlene L. Bu~(~ham
City Manager
c:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Beth Neu, Director of Economic Development
Room 364 Municipal South
CM-01-0154
215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke,va.us
Ms. Darlene Burcham, City Manager
City of Roanoke
215 Church Avenue, SW
Room 364
Roanoke, VA 24011
Dear Ms. Burcham:
New Vista Montessori School
Roanoke, VA
RECIEIVEDI
JUL 1 3 2001
This letter is in response to the intent of New Vista Montessori School's plan to operate a not
for profit educational program located at 3379 Colonial Avenue. The terms of this lease are
different fi.om those stated in my previous letter to you dated June 29, 2001. The terms are now
as follows:
1. The length of the lease shall be for one year with the request to renew year to year for an
additional 4 years total.
2. The annual lease shall be three thousand dollars(S3,000.00). Paid in full by date set forth by
your office.
3. The general upkeep and maintenance of the property and grounds will be the sole
responsibility of New Vista Montessori School.
Our program has had great interest and plans are well undenvay. Our plans are to open for
instruction at the beginning of September. I want to express to you our eagerness in negotiating
these terms with the city so that our program will be a viable and quality one. If you should have
any questions, please do not hesitate to contact mc. Thanking you, I am
Jeffxey D. Krantz
mr jk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #15-230-304-429
Marion A. Vaughn-Howard, Secretary,
Youth Services Citizen Board
Roanoke, Virgina
Dear Ms..Vaughn-Howard:
This is to advise you that Sharon Hicks has qualified as member of the Youth Services
Citizen Board for a term ending May 31,2004.
Mary F. Parker, CMC
City Clerk
MFP:mh
H:XAgenda.01kluly 16, 2001 correspondenc,wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sharon Hicks, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Youth Services Citizen Board for a term ending May 31, 2004,
according to the best of my ability. I swear or affirm.
ARTHUR B. RK
BY DEPUTYCLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
July 18, 2001
File #15-230-304-429
Stephanie M. Moon
Deputy City Clerk
Mark C. McConnel, Chair,
Roanoke Arts Commission
Roanoke, Virginia
Dear Mr. McConnel:
This is to advise you that George Kegley has qualified as a member of the Roanoke Arts
Commission for a term ending June 30, 2002.
Sincerely,
& Pa~r er'~'
Mary F. ', CMC
City Clerk
MFP:mh
pc: Michelle Hopkins, Secretary, Roanoke Arts Commission
H:'u~.genda.01X July 16, 2001 correspondenc.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George Kegley, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission to fill the unexpired term of Lu Jean
Bedard, ending June 30, 2002, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me th a . % 2001.
ARTHUR B. CRUSH, III, CLERK
N:\CKMHl~genda.01X.lune 18, 2001 correspondenc.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #15-230-304-429
James D. Grisso, Secretary,
Board of Trustees, City of Roanoke Pension Plan
Roanoke, Virginia
Dear Mr. Grisso:
This is to advise you that William E. Skeen has qualified as a member of the Board of
Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2005.
Sincerely,~.~r ~' P&~
Mary F. Parker, CMC
City Clerk
MFP:mh
H:kAgenda.0lkluly 16, 2001 correspondenc.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William E. Skeen, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term of
ending June 30, 2005, according to the best of my ability. I swear or affirm.
Subscribed and sworn to before me this ! / day of .-5,~/,/ 2001.
ARTHUR B. CRUSH, III, CLERK
BY ,DEPUTY CLERK
s 2,~ ~.a~DVOGEL, & CRONK No.8290 P. ]
30 W Fraftkflft Rd Suite
R~k~, VA 24~t 1
P ~,~,,-,~.: g~2-24,44
Fax: 342,8640
,a,
T~ Mar/F. Parker, City Clerk Fr~m: Bill Poe
Fax= 853-1145 D~o: June 13. 2001
Re: A~a ~m; 7/1~1 ~:
The 21; Centunj Challenge wants to make a Ixesentation to City Council on July 16. 2001. The
Centuo, Challenge is a program created by Habitat fa Humanity International. The local comm~ee
was made up of representatives fnxn Roanoke Regional Housing Netwod[, Roanoke Cit~, Total Action
Against Poverty, Habitat for Humanity and Northw~ N~oorhood Envin~menlal OG;lanization.
We will present a report to council, which inct~, s.rveys, maps, ~ and recommendations. The
report has been submilted to the City Manager. ~ of the mpod will be distributed to council
members. We would like to have appn:rximately 20 minut~ for the presentation and tO answer any
questions. Members pad,~cipating in ~ Ixese~ am Bill Poe. John Sabean, Ted Edlich and
F. Jizabeth Middleton.
If them are any questions or a need for additional information please let me lulow.
Thank you - Bill Poe
JUN-13-L:~i 16:05 54034L~49 P. 01
The 21st Century Challenge to Eliminate Substandard Housing
in the Roanoke Valley
Report
Submitted by the Roanoke Regional Housing Network
Presented by Bill Poe, Elizabeth Middleton, and Ted Edlich
.9.
About the 21''t Century Challenge:
The 21st Century Challenge was first introduced to Roanoke in the fall of 1999 at
the Roanoke Regional Housing Network's Annual Housing Symposium. Clive Rainey of
Habitat for Humanity was the keynote speaker. Mr. Rainey discussed the 21 st Century
Challenge Program; the program is a challenge to a community to eliminate substandard
housing within a specified period of time.
The Roanoke Regional Housing Network (RRHN) accepted responsibility to
coordinate the program. A committee met in late October of 1999; the original groups
represented were: RRHN, Blue Ridge Housing Development Corporation, Total Action
Against Poverty, Habitat for Humanity, City of Roanoke, Northwest Neighborhood
Environmental Organization (NNEO), and Council of Community Services.
The health of a community's neighborhoods is vital to the health of the entire
community. Roanoke is a truly outstanding city to live in, but we need to make it better
for all citizens. Substandard housing is unacceptable today. There are resources
available to eliminate substandard housing - what we need is a commitment from the
community to do so. The commitment needs to come from city government, non-profit
organizations, the business community, neighborhood groups, and individual citizens.
The 21 st Century Challenge committee has prepared a detailed report, which
outlines specific recommendations to eliminate substandard housing. There is a need for
the City of Roanoke to step forward and kick-start the program, with the assistance of
other program partners. The program will be presented to City Council soon, and we
look forward to its acceptance.
I am pleased that we have produced this report, through the work of our
participating organizations and volunteers, at no cost the City of Roanoke. This report,
which represents a year's work and many hundreds of hours of effort by area citizens,
might easily cost the city upwards of $100,000 if contracted to a private consultant. The
Roanoke Regional Housing Network is pleased to have made this contribution.
The Initial Housing Surve.v:
The first step in eliminating substandard housing is to identify its location. This
study will provide the background information for the development of strategies to
eliminate substandard housing in the City of Roanoke.
The survey's instruments were developed in Spring 2000 by a partnership of Dan
Web (Roanoke City's Building Inspection Department), Northwest Neighborhood
Environmental Organization (NNEO), and Jenny Jo Woods, an intern from Hollins
University. Another intern, Evelyn Thornton, coordinated the beginnings of the actual
survey effort in July 2000. The survey and compilation of information continued under
the direction of the Council for Community Services from August to October 2000. At
that point, the project was taken over for completion by Total Action Against Poverty's
Community Development and Outreach component, under the direction of Elizabeth
Middleton. The last neighborhood was surveyed in June 2000, and the report was
completed the same month.
The Survey Instruments:
The survey was to be conducted by groups of volunteers from diverse
backgrounds. Knowing this, the survey instrument partnership sought to develop a
methodology that would be objective, simple, and quick -- and one that could be done
from the sidewalk.
The resulting "Housing Condition Checklist" (attached) provided lists of
conditions to look for which would cause a house to be considered "poor" or "fair". The
instrument presumes a house to be in "good" condition, unless the specific criteria for the
other conditions are met. In addition, a check-box grid, which lists only the address and
condition of each property, was developed to record the neighborhood's compiled
housing conditions.
A PowerPoint presentation was developed as a training tool for the volunteers
surveying properties. The presentation reviews the criteria listed on the Housing
Condition Checklist, and provides photographic examples of each of the conditions
which would cause a house to be considered in "fair" or "poor" condition.
Conducting the Survey:
Because the 21st Century Challenge is a community project, efforts were made to
involve members of the public in the survey process. Numerous individuals, and more
than 25 Roanoke Valley organizations participated in the survey. (A list of these
organizations appears on pages 1-2 of the report).
Every Saturday morning and one Sunday afternoon during the month of July
2000, the participants met in a location central to the neighborhood to be surveyed.
There, the coordinator held an introductory training session in which participants viewed
the PowerPoint presentation, heard explanations of the Housing Condition Checklist. The
2
groups were broken into pairs and assigned a segment of the neighborhood (consisting of
approximately ten blocks) to survey. The groups consisted of around ten to twenty
people, approximately half of them being residents of the neighborhood to be surveyed.
Each pair of participants received one clipboard containing the necessary survey
materials (a map of their segment to be surveyed, a stack of Housing Condition
Checklists, and the neighborhood surwey grid documents). The collected survey data
was compiled into the databases shown in Volume I.
Study Limitations:
As in all studies of this size and nature, there are some limitations to the data that must be
acknowledged: _
Please note that the charts in Volume I are organized by Roanoke City
Neighborhood Number. The map boundaries for each neighborhood,
however, are organized according to the boundaries most often recognized by
the neighborhood and community groups which serve the area. Therefore, the
maps will sometimes show data not included in the housing condition chart
for the neighborhood, and vice versa.
Sometimes the neighborhood boundaries on the maps do not line up with the
official boundaries recognized by the neighborhood groups. For example, the
official boundaries of the Melrose/Rugby Neighborhood Associations are
North to South, Orange Avenue to Rt. 581 and East to West, l0th St. to
Lafayette Boulevard.
Judgments of housing conditions were made based on the external conditions
of the houses viewed from the sidewalk. It was assumed that the quality of the
interiors of these houses was reflected by the external condition. In addition,
because of the numbers of people involved, in spite of a constant training
format for all volunteers, there was some inevitable subjectivity. Nevertheless,
we believe that as a whole this study represents an accurate picture of the
overall housing conditions in the center city neighborhoods.
Because one of the primary purposes of this project was to produce data
useful to neighborhood and community groups, the statistics on housing
conditions came from the maps, making them more inclusive than if the data
had come from the recognized Roanoke City Neighborhood boundaries. The
statistics, which include owner-occupancy vs. rental data, however, are
necessarily taken from the data provided by Roanoke City.
Houses that are unoccupied because they are under construction or repair will
appear in the study as boarded/vacant houses. Likewise, land that is owned by
an adjacent homeowner for use as a garden, yard, or parking area will appear
in the study as a vacant lot. The area most affected by this is the NNEO
community the where there are five structures under construction and twelve
others that are under the control of NNEO being amassed for a project of a
larger scale. These properties plus those lots owned by adjacent land owners
alters the vacant lot percentage for the NNEO community by 10%.
How the Study Results are Organized:
The study results are organized into two volumes:
Volume I includes all the data on the conditions of housing in the surveyed
neighborhoods. For each neighborhood, this data consists of:
1. a Summary of Key Findings including statistics and general observations (Please
see Section IV.. Summary of Key Findings), and in the section allocated to each -
neighborhood;
2. a chart which includes information on the specific properties (houses) within the
Roanoke City Neighborhood Number most closely corresponding with the
boundaries of our survey;
3. a map the neighborhood depicting the surveyed housing conditions.
Volume II consists of ownership information for all vacant lots within the Roanoke City
Neighborhood Numbers most closely corresponding with the boundaries of our survey.
The 21 st Century Challenge Neighborhood Survey of Roanoke City shows that:
· Approximately ¼ of the lots surveyed are vacant (26.4% or 1857 lots)
· Approximately ½ of the lots surveyed have occupied dwellings in good condition
(50.1% or 2589 houses)
· Approximately 1/3 of the lots surveyed have occupied dwellings in fair condition
(33.5% or 1730 houses)
· 13.7% of the lots surveyed have occupied dwellings in poor condition (709
houses)
· 2.7% of the lots surveyed have unoccupied or boarded houses (142 houses)
Observations & Implications:
· In most neighborhoods, between 50% and 60% of the residential housing is in
good condition. This provides an excellent base for improvement of inner-city
neighborhoods and housing.
4
In many, if not most of the neighborhoods, the housing in good condition is
clustered. These areas can be strengthened by improving the poorer housing in
the midst of good housing, and by improving the housing on the edges of these
strong residential areas.
One fourth of all the residential lots in the city center neighborhoods are vacant.
These lots provide great oppommities for new construction. This is especially
tree when there are a number of contiguous vacant lots that might be used for
blocks of new housing development.
The 142 unoccupied or boarded houses represent only 2.7% of the lots surveyed
yet have a damaging effect on the value of neighborhing structures and are a
deterrent to the private housing market.
In most neighborhoods, housing closest to the city's center tends to be poorer and
have a higher percentage of vacant lots. This might suggest an additional strategy
of investing in new improved housing beginning from downtown Roanoke
outward on both sides of the railroad tracks.
The quality of downtown neighborhood housing is among other things and
economic development issue. If every one of the vacant lots had a new home
valued at $100,000, the City of Roanoke would receive, at the current tax base of
$1.23 per hundred, a total annual revenue of $2,284,000 instead of the
approximately $114,000 the city currently receives. This does not include the
impact on the value of surrounding properties. In addition, an additional three
residents per home would boost the Roanoke City population by an additional
5,471 residents, pushing us closer to the 100,000 mark critical to other public
funding sources. Finally, increased quality housing and a greater population base
can only be good for downtown Roanoke businesses.
Improvements in inner-city housing over the last two decades have been a result
of the activity of local neighborhood groups and local organizations working with
the City of Roanoke and financial institutions to improve housing conditions.
Significant improvements will not take place without new goals, clearly defined
strategies, and the marshalling of resources to make things happen.
Recommendations:
The study's recommendations are listed at the back of Volume I (Please see tab
marked "Recommendations") These recommendations are a series of action steps divided
into three categories: Legislative, Administrative, and Funding. We believe that vigorous
action needs to be taken on each of these fronts.
3.b.
Priscilla Richardson, MA, jD VITAL SIGNS Representative
June ~:, 2001
City of Roanoke, Clerk's Office
Attention of Mayor and City Council and Ms Moon
215 Church Avenue SW Room 456
Roanoke VA 24011
RE: Vital Signs application for fifteen minutes before City Council at 2 PM July 16.
Please put me on the agenda of a meeting of the City Council to present the newest version of the
Vital Signs report for the New Technology Corridor. I will bring copies of the report with me,
since they are so heavy and too expensive to mail.
The presentation will take about fifteen minutes. Questions are welcome, during and after.
An enclosed executive summary, of'the report, prepared by Dr. Terri Cornwell, give.s you an
overview of some of the helpful details the report now includes.
The Vital Signs team believes that use of this report can help every person in city government
make the difficult decisions the near future will bring.
Vital Signs is not asking for anything except a short time, fifteen minutes, and the council's
attention
Will you plea,~
Pti" ~act info~ mal
COl3
that I can be on the docket July 16 at 2 PM?
.
Guru@WriteSpeakforSuccess.com www. WriteSpeakforsuccess.com
P O Box275 Cloverdale VA 24077-0275 540/992.1279
you can recycle this recycled-content paper
VITAL SIGNS:
SUSTAINABILITY INDICATORS FOR
VIRGINIA' S TECHNOLOGY CORRIDOR
Executive Summary
June, 2001
VIRGINIA' S TECHNOLOGY CORRIDOR
EXECUTIVE SUMMARY
Background (Vital Signs: 1997-1999)
In the early 1990s more than 1,000 citizen volunteers participated in an unprecedented
visioning process which identified goals and strategies for an area encompassing more than 500,000 people in
western Virginia. This region (the counties of Alleghany, Bland, Botetourt, Craig, Floyd, Franklin, Giles,
Montgomery, Pulaski, Roanoke, Smyth, and Wythe and the independent cities of Clifton Forge, Covington,
Radford, Roanoke, and Salem) was officially designated Virginia's Technology Corridor (VTC) in 1997 by
the Virginia General Assembly.
A number of regional projects grew from the original vision formulated by the citizens of the region,
and one of the most prominent is Vital Signs. The project began in 1997 by hosting numerous public
meetings and discussions on indicators, objective measures which assess an area's environmental, social, and
economic health. In 1998 the first data report, Vital Signs: Community Indicators for the New Century
Region, was published and made available on the Internet at www.newcentury.org.
Following publication of Vital Signs 1998, large organizations, like the United Way of Roanoke
Valley, United Way of Montgomery, Radford, and Floyd, and Carilion Health Systems began to incorporate
the Vital Signs research in their planning processes. Local government planners were also given copies of the
report, and many continue to make use of it as they work with the challenges accompanying population
growth and ongoing development. In 1999 a second report, Toward Sustainability: Virginia's Technology
Corridor in the 27t Century, was published. This report provided a detailed discussion of sustainable
development and analysis of new subjective data on residents' perceptions of their quality of life - important
subjective research to add to the 1998 objective data.
Vital Signs 2000-2001
Vital Signs: Sustainability Indicators for Virginia's Technology Corridor is the third report published
by the project. This report provides a background on the project, describes the national and international
sustainable development movements, and connects Vital Signs with the initiative led by the Environmental
Law Institute, which published Blueprint for Sustainable Development of Virginia in 1994. The core of the
report, however, is the analysis of 10 Environmental Indicators, 33 Community Building Indicators, and
8 Economic Indicators for the region with individual data for all jurisdictions in the Appendix.
According to analysis of the data in the Vital Signs report, Virginia' s Technology Corridor has made
only modest improvements in social, economic, and environmental indicators over the past several years,
despite the strong economy. For this reason, the region needs to take bolder steps toward building a more
sustainable society. Major findings of the report include:
The region comprises only 7.7 percent of the population of Virginia (down from 8.2 percent in 1990).
This translates into lesser state legislative influence, but greater opportunity to build a sustainable society;
Pounds of solid waste per year per person increased to 1,758, still above the national average of 1,600
pounds;
Total parks and recreational acreage per 1,000 residents (1,297) remains well above the total for Virginia
(291), but the region needs to take bolder steps to prevent the gradual erosion of agricultural land by
urban sprawl;
Births to teenage girls (ages 15-17) declined in 1996 and 1997, but increased in 1998 and were down
slightly in 1999;
Child abuse figures declined from 1998 to 1999, but remains above the rate per 1,000 children compared
to Virginia;
Elder abuse figures remain higher than figures for Virginia;
Person-to-person and property crime rates remain under those of Virginia, but juvenile arrest rates are
higher and increased since 1996;
In education, SOL scores have improved, but percentage of fully accredited schools remains below the
percentage for the entire state;
Health indicators show improvements in pre-natal care; infant mortality rates are better than rates for
Virginia, but increased from 1996 to 1998; accidental death rates have been falling, as have suicide rates,
but suicide rates remain higher than those of the state;
Economic indicators show growth in per capita income (but figures are still below the state and nation),
slow employment growth compared to the state, and educational levels (high school and college grads)
lower than those of the state or nation.
The report concludes with three recommendations for businesses, governments and nonprofit organizations:
1. Participate in "education for sustainability" - a task in which the media is crucial to show the links among
the environment, the economy, and the community.
2. Keep, refine, and use indicators of sustainability.
3. Move the community toward sustainability by daily, organizational and individual action.
Vital Signs is currently housed at Hollins University and is directed by a volunteer steering committee
representing both the Roanoke and New River valleys. The project has been funded by the Cabell Brand
Center, the Robins Foundation, Carillon Community Health Fund, the Virginia Environmental Endowment,
the RoanokeValley-Alleghany Regional Commission, Ferrum College, Hollins University, and Virginia Tech.
page two of Executive Summary
Tabled until
on August 6,
regular meeting of Council
2001.
Office of the City Manager
'~ly 16, 2001 '~-~
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Workers' Compensation Third
Party Administrator
Background:
All employees of the City of Roanoke are covered by workers' compensation as
required by state law. Roanoke is self-administered and self-insured for Workers'
Compensation.
Currently, the City experiences approximately 400 new Workers' Compensation claims
annually, and continues to administer some active claims from previous years. These
claims entail significant amounts of paperwork and can be handled more efficiently by a
company that deals with workers' compensation exclusively. The Office of Risk
Management started an evaluation process to determine the logic of employing a
Workers' Compensation Third Party Administrator.
Considerations:
After submission of RFPs, non-binding on the part of the City, four Third Party
Administrators were interviewed with Landin, Inc., being the clear choice of all on the
panel. Landin proposes to administer all workers' compensation claims for the City for
a fee comparable to that of hiring a workers' compensation specialist to replace the one
who has recently retired. Landin offers assurances that all of the City's injured
employees will receive quality service to speed their recoveries.
The use of a Third Party Administrator should enable the Office of Risk Management to
have more time to spend administering general liability and automobile liability claims.
These classes of claims have the greatest potential financial impact to have their
outcomes affected by extra time and effort devoted to their investigation and
administration.
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honorable Mayor and Members of Council
July 16, 2001
Page 2
Recommended Action:
Council authorize the City Manager to enter into a one - year contract, with the option to
renew for 2 additional one - year periods by mutual agreement, with Landin, Inc., to
perform Third Party Administrator functions for Workers' Compensation for the City of
Roanoke, and to authorize payment to Landin, Inc., in an amount not to exceed
$40,000 per annum from the following funding source:
Funding Source
Fees for professional
services
Account Number
019-420-1262-2010
Amount
$40,000
DLB:vls
C:
Respectfully submitted,
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attomey
James D. Grisso, Director of Finance
Glenn A. Asher, Risk Management Officer
CM01-00132
SERVICE AGREEMENT FOR ADMINISTRATION SERVICES
THIS AGREEMENT is hereby entered into this 1st day of Jub, 2001, by and between the The
City of Roanoke, Virginia, a municipal corporation having its principal place of business at 215 Church
Ave., SW, Roanoke, Virginia 24011 0aereinat~er referred to as "City"), and The Landin Companies, a
Virginia corporation having its principal place of business is 4912 Augusta Avenue, Richmond, Virginia
23230 (hereinafter referred to as "Contractor").
FOR AND IN CONSIDERATION OF the mutual covenants and agreements contained herein, and
intending to be legally bound hereby, the parties hereto agree as follows:
(1) Term: The term ofthis Contract shall be from the IstdayofJuly, 2001, through the 3 0th day
of June, 2002 and will be renewed automatically for up to two (2) additional one (1) year periods, in
accordance with the Termination (Section 7) and Compensation (Section 156) provisions of this
agreement.
(2) Scope of Services: The Contractor shall provide Serf-Insured Workers' Compensation
Administration Services for the City, as set forth in the initial Proposal submitted by Contractor dated
February 1,2001 and the City of Roanoke, Virginia's Request For Proposal #00-12-73, the provisions of
which are incorporat~l herein by reference as though fully set out h~in.
(3) Independent Contractor: Neither the Contractor, its employees, assignees or subcontractors
shall be deemed employees of the City while performing under this Agreement.
(4) General Provisions: Nothing in this Agreement shall be construed as authority for either party
to make commitments which will bind the other party beyond the scope of services contained herein.
(5) Inventions & Convri~ht~: The Con~mr is prohibited from copyrighting any papers,
interim reports, forms or other rnatexial and/or obtaining patents on anyinvention r u ting~om its
performance under this Agreement, except when specific written authorization of the City is given. The
copyright or patent shall belong to the City.
(6) Intem'ation & Modification: This Agreement incorporates by reference the City of Roanoke,
V~ginia's Request for Proposal ~XM2-73 and the Contractor's proposal dated
February 1, 2001, which constitutes the entire agreement between the Contractor and the City. No
alteration, amendment or modification in the provisions of this Agreement shall be effective unless it is
¢7) Termination: This Agreement shall be automatically renewed for two (2) successive twelve
(12) month periods unless either party gives written notice at least ninety (90) days prior to
the end of any anniversary period. Upon this termination for convenience, notwithstanding
any
Page 1 of 5
fees already due and payable to the Contractor, the Contractor shall be paid only for those additional fees
and expenses incurred between notification of termination and the effective date of termination that are
necessary for curtailment of its work under this Agreement. The parties may mutually agree in writing to
an earlier termination.
In the event of a breach by the Contractor of this Agreement, the City shall have the fight upon
thirty (30) days written notice to give notice of its intention to rescind, revoke or terminate the
Agreement. During the thirty (30) day notification period, Contractor shall have the right to substantially
correct the breach. If a notice of breach is given and the Contractor has not substantially corrected the
breach within thirty (30) days of receipt of the written notice, the City shall have the right to terminate this
Agreement. A waiver of breach of any provision of this Contract shall not be deemed to be a waiver of
any other subsequent breach and shall not be construed to be a modification of the terms of the Contract.
A violation of any state or federal law or regulation by Contractor shall be considered a breach of this
Contract.
In the event of rescission, revocation or termination, all documents and other materials related to the
performance of this Agreement shall become the property of the City.
(8) Collateral Contracts: Where there exists any inconsistency between this Agreement and other
provisions of collateral contractual agreements, which are made a part of this Agreement by, reference or
otherwise, the provisions of this Agreemem shall control.
This Contract constitutes the complete terms of agreement between these parties. Any amendments
to its terms shall be in writing and signed by all parties.
(9) Ai~Diieable Laws: This Agreement shall be governed in all respects, whether as to validity,
construction, capacity, performance or othemtise, by the laws of the Commonwealth of Virginia.
(10) ~ Each paragraph and provision of this Agreement is severable from the entire
Agreement, and if any provision is declared invalid, the remaining provisions shall nevertheless remain in
effect.
(11 ) Duplicate Payments or Overpayments: Should Contractor make a claim payment in excess of
the amount properly payable or a duplicate payment, absent any fault on the part of the City of Roanoke
or fi'aud or willful mi~nconduct on the part of any employee by the City of Roanoke, then Contractor shall,
within 30 days of discovery of said overpayment, reimburse the City for such overpayment.
(12) ~ The Contractor's undertaking of loss control/safety surveys, inspections, and/or
consultations on behalf of the City, should they be desired, shall not constitute a warrant of accident
reduction, that any City operations, premises, equipment, or personnel are safe, or that the City is in
compliance with every, local, state, federal, or other law, regulation, or industry practice.
Page 2 of 5
(13) Hold Harmless: The Conl~actor shall, during the term of the contract, indemni~, defend (to
include reasonable attorney's fees), and hold harmless the City and its agents, officers, trustees and
employees from all claims or demands as a result of an act or omission by the contractor or his employees,
or from Contractor's violation of any law, ordinance, regulation or decree. Contractor shall neither
indemnify nor defend the City in those instances where Contractor's acts or omissions are at the direction
of the City.
(14) Assignment: The rights and obligations under this Service Agreement may not be assigned by
either party without the prior written consent of the other party.
(15) Compensation: The Contractor shall be paid no more than $33,210 per contract year for
the servicing of new claims and no more than $6,790 for the servicing of open claims transferred to
the Contractor. All service provided under this contract will cease at its termination. Payments in
the amount of $10,000 shall be due quarterly and paid during any contract term as follows: July 1,
October 1, January 1, and April 1. Service fees in effect during the current service agreement period
will remain in effect for any subsequent period, unless Contractor sends written notice to the City at
least one hundred twenty (120) days prior to the expiration date of the current service agreement
period of its intent to propose a fee adjustment for the subsequent period.
(16) Excluded Costs: All "Allocated Loss Expend" which is defined as other expenses associated
with supplementing the administration of claims, but are not included in the Contractor's Service Fees,
and are chargeable to the cost of claims and are to be paid directly by the City. Such costs include, but
are not limited to: court costs and fees; fees to attorneys; fees to undercover operatives and detectives; the
costs of professional or exp~ testimony, opinion, or advice; claimant medical examination fees; costs of
reports from government agencies; cc~in medical and vocational rehabilitation costs; and printing or
photocopy charges for documents for legal ~gs.
(17) Confidential Information: During the term of this Agreement and thereafter, the Contractor
shall respect the confidentiality of all confidential data, information, and other such matters entrusted to
it in the course of its performance of this Agreement. At the conclusion of the terms of this Agreement,
or upon termination thereof, the Contractor shall return to the City all such confidential matters in its
possession belonging to the City, and further agrees not to release such information without the express
written permission of the City.
(18) Insurance and Liem.n~; The ConWactor shall maintain commercial general liability insurance
which shall include professional liability insurance, in a minimum amount of $1,000,000. With regards to
the commercial general liability coverage, the Contractor's inma-ance certificate shall name the City of
Roanoke, its offlce~ eanplo~ and agents as additional insureds and an endorsement to that effect shall
be received by th~ City's Office of Risk Management within 30 days of execution of this agreement. In
addition, the Contractor shall also obtain and maintain in full force and affect all business, professional and
other licenses or permits required under local, state, and federal statutes and regulations.
Page 3 of 5
(19) Notices: All notices, requests, consents and other communications by either party, arising out of
this Agreement, must be in writing and addressed as follows:
If to City:
The City of Roanoke
Office of Risk Management
215 Church Avenue, SW
Room 506
Roanoke, Virginia 24011
If to Contractor:.
The Landin Companies
4912 Augusta Ave.
Richmond, Virginia 23230
Attention: David Craig Landin
President
Page 4 of 5
IN WITNESS WHEREOF, the parties have caused the Agreement to be executed bv the
following duly authorized officials. '
The City of Roanoke, VA
A Municipal Corporation
By:
Darlene Burcham, City Manager
The City of Roanoke, Virginia
Attest:
Superintendent
Mr. Glenn Asher, Risk Manager
The City of Roanoke, Virginia
Clerk, City of Roanoke, Virginia
THE LANDIN COMPANIES
l y:
David Craig Landin, President
The Landin Companies
Page 5 of 5
Tabled until regular meeting of Council
on August 6, 2001.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION authorizing the acceptance of a bid and execution of a contract with
Landin, Inc., for the provision of services as a third party administrator for workers' compensation
claims for the City, upon certain terms and conditions, and rejecting all other bids received.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Landin, Inc., being the most responsible bid received for the provision of
services as a third party administrator for workers' compensation claims for the City, such services
being more particularly described in the July 16,2001, letter to this Council, is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized, for and On behalf of the
City, to execute and attest, respectively, a contract with Landin, Inc., upon form approved by the
City Attorney, for the services listed above for a period of one (1) year, in an amount not to exceed
$40,000.00, with the option to renew for two (2) additional one-year periods, upon such terms and
conditions as are more fully set out in the letter to this Council dated July 16, 2001.
3. Any and all other bids made to the City for the aforesaid services are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express the City's
appreciation for such bid.
ATTEST:
City Clerk.
H:XRES\R-Bid-Landin, Inc. (Third Party Admin) (7-16-01)
' CITYOFROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File ff,-45-60-301
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35458-071601 amending and reordaining certain
sections of the 2001-2002 General, Water, Sewage, Civic Center, Department of
Technology, Materials Control, Management Services, Fleet Management, and Risk
Management Funds Appropriations, in connection with reallocation of revenues and
appropriations as a result of reassigning Management Services to the Department of
Technology and the Department of General Services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc~
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
Denver D. Roupe, Director of General Services
Joe D. Slone, Director of Technology
H:~Agenda.01X.luly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35458-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
General, Water, Sewage, : Civic Center, Department of Technology, Materials Control,
Management Services, Fleet Management, and Risk Management Funds Appropriations,
and providing for an emergency.
· WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 General, Water, Sewage, Civic Center, Department of
Technology, Materials Control, Management Services, Fleet Management, and Risk
Management Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fun~d
Appropriations
City Treasurer (1-2) .......................................... $
Clerk of Cimuit Court (3-4) ....................................
Juvenile and Domestic Relations Court (5-6) ......................
Magistrates Office (7-8) .......................................
General Distdct Court (9-10) ...................................
Circuit Court Judges (11-12) ...................................
Commissioner of the Revenue (13-14) ..........................
Sheriff (15-16) ..............................................
Jail (17-18) ................................................
Commonwealth's Attorney (19-20) ..............................
Cost Collections Unit (21-22) ..................................
City Council (23-24) .........................................
City Attorney (25-26) .........................................
1,054,775
1,136,140
30,302
3,895
31,635
27O 303
1,060 675
1,907 487
9,808,025
1,143 010
72 362
258 125
686,520
City Clerk (27-28) ...........................................
Real Estate Valuation (29-30) .................................
Board of Equalization (31-32) .................................
Municipal Auditing (33-34) ....................................
Director of Finance (35-36) ...................................
Billings and Collections (37-38) ................................
Electoral Board (39-40) ......................................
City Manager (41-42) ..... .. ...................................
Environmental and I--mergency (43-44) ..........................
Economic Development (45-46) ...............................
Management and Budget (47-48) ..............................
Human Resources (49-50) ...................................
Occupational Health (5`1-52) ..................................
Communication$-Eg`1 `1 (53-54) ................................
Communications-Radio (55-56) ................................
Purchasing (57-58) .........................................
Director of General Services (59-60) ............................
Courier Services (6`1-80) .....................................
Custodial Services (8'1-82) ...................................
Building Maintenance (83-84) .................................
Fire-Administration (85-86) ...................................
Fire-Support (87-88) ........................................
Director of Public Works (89-90) ...............................
Streets and Traffic (9'1-92) ....................................
Traffic En§ineering (93-94) ...................................
Solid Waste - Refuse (95-96) .................................
I::ngineering (97-98) .........................................
Building Services (99-`100) ............. : ......................
Planning and Code Enforcement (`10`1-`102) ......................
Neighborhood Partnership (`103-`104) ...........................
Recreation (`105-`106) ........................................
Human $ervices (`107-`108) ...................................
Income Maintenance (`109-`1 `10) ................................
Social $erviceso$ervices (`1 `1 `1-`1 `12) .............................
Employment Services (`1 '13-`1 `14) ...............................
Outreach Detention (`1 `15-`1 '16) .................................
Youth Haven (`1 '17-`1 '18) ......................................
Crisis Intervention ('1 '19-`120) ..................................
Police Administration (`12'1 -`122) ................................
Police Patrol (`123-`124) ......................................
Police Services (`125-`126) ....................................
Libraries (`127-`128) .........................................
468,977
926,835
949,511
489,104
2,176,794
3,491,34O
305,311
1,097,729
215,307
600,586
212,977
996,505
1,336 991
2,088,410
521,051
214,095
156,250
59,079
1,063 762
3,352,596
689,834
619,017
164,342
2,873,338
1,384,337
5,676,177
1,455,211
730,107
1,236,653
178,574
2,031,159
131,821
4,859,258
9,001,333
1,283,893
183,220
533,704
532,739
455,261
9,565,616
2,537,859
2,300,197
Revenues
Miscellaneous Revenue
Miscellaneous (129) ....................................
nterfund Billing-Management Serv ces (130) ...................
Water Fund
Operating
Utility Administration (131-139) ..............................
Sewa..q~ Fund_
Appropriations
Operating
Sewage-Administration (140-142) ............................
Civic Center Fund
Operating
Civic Center Operating (143-145) ............................
Department of Technology Fund
Appropriations
Operating
Department of Technology (146-153) .........................
Revenues
Operating
Billings to Other Funds (154-165) ............................
Materials Control Fund
Appropriations
Operating
Materials Control (166-168) ................................
$ 567,327
901
7,992
$13,953,658
314,414
$10,841,945
2,429,706.
$ 4,536,814
2,340,200
$ 4,273,749
3,303,139
$ 4,183,223
4,183,223
$ 93,052
93,052
Revenues
Operating
Billings to Other Funds (169-170) ..............................
Management Services Fun~
Appropriations
Operating
Management Services (171-190) ..............................
Management Services-Capital Outlay (191) ......................
Revenues
Operating
Billings to Other Funds (192-203) ..............................
Fleet Management Fund
ADoroDdations
Operating
Fleet Management (204-206) .................................
Revenues
Operating
Billings to Other Funds (207-208) ..............................
Risk Management Fund
Operating
Risk Management (209-211) .................................
Revenues
Operating
Billings to Other Funds (212-213) .............................
$ 93,052
93,052
$ 0
0
$ 0
0
$ 5,996,486
2,270,291
$ 3,521,341
2,246,341
$ 5,996,486
707,330
$ 9,773,159
2,246,341
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City Information Systems
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City Information Systems
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City Information Systems
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City Information Systems
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City Information Systems
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City Information Systems
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City Information Systems
Management Services
City Information Systems
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City Information Systems
Management Services
City Information Systems
001-110-1234-7015
001-110-1234-7005
001-120-2111-7015
001-120-2111-7005
001-121-2131-7015
001-121-2131-7005
001-123-2121-7015
001-123-2121-7005
001-124-2120-7015
001-124-2120-7005
001-125-2110-7015
001-125-2110-7005
001-130-1233-7015
001-130-1233-7005
001-140-2140-7015
001-140-2140-7005
001-140-3310-7015
001-140-3310-7005
001-150-2210-7015
001-150-2210-7005
001-150-2211-7015
001-150-2211-7005
001-200-1110-7015
001-200-1110-7005
001-210-1220-7015
001-210-1220-7005
001-220-1120-7015
001-220-1120-7005
001-230-1235-7015
001-230-1235-7005
001-230-1236-7015
001-230-1236-7005
001-240-1240-7015
001-240-1240-7005
001-250-1231-7015
001-250-1231-7005
001-250-1232-7015
001-250-1232-7005
001-260-1310-7015
001-260-1310-7005
001-300-1211-7015
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001-310-1214-7015
001-310-1214-7005
001-310-8120-7015
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( 566)
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( 122)
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Salaries
Overtime wages
Retirement
FICA
Hospitalization
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Life.
Fees for
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Services
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Administrative
Supplies
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Training and
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Printing
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Management
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Materials Control
Risk Management
Vehicle Insurance
Premium
Fleet Maintenance
Depreciation
Management Services
City Information Systems
Management Services
City Information Systems
Management Services
001-410-1212-7015
001-410-1212-7005
001-420-1261-7015
001-420-1261-7005
001-420-1263-7015
001-420-1263-7005
001-430-4130-7015
001-430.4130-7005
001.430-4170-7015
001.430-4170-7005
001-440-1237-7015
001.440-1237-7005
001.440-1260-7015
001.440-1260-7005
001-440-1617-1002
001-440-1617-1003
001.440-1617-1105
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001-440-1617-1125
001-440-1617-1126
001.440-1617-1130
001-440-1617-2010
001.440-1617-2021
001-440-1617-2030
001-440-1617-2038
001.440-1617-2044
001-440-1617-2075
001-440-1617-2082
001-440-1617-2160
001-440-1617-7010
001-440-1617-7017
001-440-1617-7018
001-440-1617-7025
001-440-1617-9101
001-440-4220-7015
001-440-4220-7005
001.440-4330-7015
001-440-4330-7005
001-520-3211-7015
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Miscellaneous -
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001-520-3211-7005
001-520-3212-7015
001-520-3212-7005
001-530-1280-7015
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001-610-3410-7015
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001-610-8110-7015
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001-620-7110-7015
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001-630-1270-7015
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001-630-5313-7015
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001-631-3330-7015
001-631-3330-7005
001-631-3350-7015
001-631-3350-7005
001-631-3360-7015
001-631-3360-7005
001-640-3111-7015
001-640-3111-7005
001-640-3113-7015
001-640-3113-7005
001-640-3114-7015
001-640-3114-7005
001-650-7310-7015
001-650-7310-7005
001-110-1234-0859
526
( 5oo)
263
( 4o5)
213
(2,500)
1,314
(3,000)
1,577
(4,800)
2,523
(3,OOO)
1,577
( 5OO)
263
( 553)
291
( 2oo)
105
(4,000)
2,103
(1,500)
789
( 50o)
263
( 347)
182
( 286)
150
( 25)
13
( 15o)
79
( 150)
79
( 50)
26
(1,ooo)
526
(6,50o)
3,147
( 700)
368
901
130)
131)
132)
133)
134)
135)
136)
137)
138)
139)
140)
141)
142)
143)
144)
145)
146)
147)
148)
149)
15o)
151)
152)
153)
154)
155)
156)
157)
Interfund Billings-
Management
Services
Management
Services
General- Management
Services
City Information Systems
Management
Services
General- Management
Services
City Information Systems
Management
Services
General- Management
Services
City Information Systems
Management
Services
General- Management
Services
City Information Systems
Management
Services
General- Management
Services
City Information Systems
Management
Services
General- Management
Services
City Information Systems
Maintenance
Contracts
Administrative
Supplies
Training and
Development
Records
Management
Depreciation
General Fund
Water Fund
Sewage Fund
Civic Center Fund
001-110-1234-0899
002-510-1250-7015
002-510-1250-7022
002-510-1250-7005
002-510-2160-7015
002-510-2160-7022
002-510-2160-7005
002-510-2625-7015
002-510-2625-7022
002-510-2625-7005
003-510-3150-7015
003-510-3150-7022
003-510-3150-7005
005-550-2105-7015
005-550-2105-7022
005-550-2105-7005
013-430-1601-7015
013-430-1601-7022
013-430-1601-7005
013-430-1601-2005
013-430-1601-2030
013-430-1601-2044
013-430-1601-2082
013-430-1601-9101
013-110-1234-0952
013-110-1234-0953
013-110-1234-0954
013-110-1234-0956
$
(
7,992
2,000)
949
1,051
(1,500)
711
789
(4,000)
1,897
2,103
(2,500)
1,186
1,314
( 250)
119
131
( 500)
237
263
26,130
15,650
200
9,583
13,910
55,617
3,943
1,314
131
158) Capital Fund
o159) CIS Fund
160) Material Control Fund
161) Fleet Management Fund
162) FDETC
163) Grant Fund
164) Outside 3rd Parties
165) Risk Management
166) Management
Services
167) General- Management
Services
168) City Information Systems
169) Management
Services Fund
170) General Fund
171) Salaries
172) Overtime wages
173) Retirement
174) FICA
175) Hospitalization
176) Dental
177) Life
178) Maintenance
Contracts
179) Fees for
Professional
Services
180) Telephone-Cellular
181) Administrative
Supplies
182) Motor Fuels and
Lubricants
183) Training and
Development
184) Printing
185) Records
Management
186) Postage
187) Materials Control
188) Risk Management
189) Vehicle Insurance
Premium
190) Fleet Maintenance
191) Depreciation
192) General Fund
013-110-1234-0959
013-110-1234-0962
013-110-1234-0963
013-110-1234-0966
013-110-1234-0970
013-110-1234-0971
013-110-1234-1104
013-110-1234-1143
014-440-1613-7015
014-440-1613-7022
014-440-1613-7005
014-110-1234-0964
014-110-1234-0952
015-410-1617-1002
015-410-1617-1003
015-410-1617-1105
015-410-1617-1120
015-410-1617-1125
015-410-1617-1126
015-410-1617-1130
015-410-1617-2005
015-410-1617-2010
015-410-1617-2021
015-410-1617-2030
015-410-1617-2038
015-410-1617-2044
015-410-1617-2075
015-410-1617-2082
015-410-1617-2160
015-410-1617-7010
015-410-1617-7017
015-410-1617-7018
015-410-1617-7025
015-410-1617-9101
015-110-1234-0952
(
(
(
(1
158
263
631
631
105
,577
999
105
1,200)
569
631
2OO
200)
21,937)
2,514)
1,371)
1,871)
2,520)
202)
175)
26,130)
5,000)
275)
19,150)
1,ooo)
5oo)
9,00o)
9,648)
1,500)
20o)
351)
298)
2,000)
18,910)
05,802)
193) Water Fund
194) Sewage Fund
195) Civic Center Fund
196) Capital Fund
197) ClS Fund
198) Material Control Fund
199) Fleet Management Fund
200) FDETC
201) Grant Fund
202) Outside 3rd Parties
203) Risk Management
204) Management
Services Fund
205) General- Management
Services
206) City Information
Systems
207) Management
Services Fund
208) General Fund
209) Management
Services
210) General- Management
Services
211 ) City Information Systems
212) Management
Services Fund
213) General Fund
015-110-1234-0953 $ ( 7,500)
015-110-1234-0954 ( 2,500)
015-110-1234-0956 ( 250)
015-110-1234-0959 ( 300)
015-110-1234-0962 ( 500)
015-1'10-1234-0963 ( 1,200)
015-110-1234-0966 ( 1,200)
015-110-1234-0970 ( 200)
015-110-1234-0971 ( 3,000)
015-110-1234-1104 ( 1,900)
015-110-1234-1143 ( 200)
017-440-2641-7015 ( 1,200)
017-440-2641-7022 569
017-440-2641-7005 631
017-110-1234-0964 2,000
017-110-1234-0952 ( 2,000)
019-420-1262-7015 ( 200)
019-420-1262-7022 95
019-420-1262-7005 105
019-110-1234-0964
019-110-1234-0952
649
( 649)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
5.a.2.
Office of the City Manager
July 16, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Reassigning Management Services
Background:
The Management Services fund provides the organizational support services for
photocopying, postage, printing and courier services. Responsibility for Management
Services currently lies with the Department of Management and Budget (DMB).
However, DMB's approved strategic business plan reassigns the responsibilities of the
Management Services fund to other departments as follows:
· Courier, mail processing and printing activities is reassigned to the Department of
General Services; and
· Photocopying is reassigned to the Department of Technology due to the
impending convergence of photocopying and printer technology.
The Department of Management and Budget's mission is to enhance the effectiveness of
City government by addressing strategic goals, meeting ongoing services needs and
implementing management practices and budget strategies that will effectively allocate
available resources. These reassignments of responsibilities will allow DMB staff to focus
their efforts on key businesses and business activities that will help achieve the
department's mission and, in effect, create more oversight of the functions to be
transferred since they will become "mission critical" in the department where they are
assigned. Budget adjustments are necessary to reassign Management Services to the
departments indicated. These adjustments will also simplify the accounting system by
eliminating one existing operating fund.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
Honorable Mayor and Members of Council
July 16, 2001
Page 2
Recommended Action:
Adopt the budget ordinance to reallocate revenues and appropriations from the
Management Services fund to the Departments of General Services and Technology.
Respectfully submitted,
Darlene L. ~
City Manager
DLB:afs
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Barry L. Key, Director of Management and Budget
James D. Grisso, Director of Finance
Doc Roupe, Director of General Services
Joe Slone, Director of Technology
#CM01-00144
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
July 18, 2001
File #60-67
STEPHANIE M. MOON
Deputy City Clerk
Kenneth McNeil, President
McNeil Asphalt Maintenance, Inc.
P. O. Box 20268
Roanoke, Virginia 24018
Dear Mr. McNeil:
I am enclosing copy of Ordinance No. 35460-071601 accepting the bid of McNeil Asphalt
Maintenance, Inc., to repair, resurface and restripe tennis and basketball courts for Parks
and Grounds Maintenance, upon certain terms and conditions, at a total cost of
$99,900.00; and rejecting all other bids.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Wanda B. Reed, Acting Director of Parks and Recreation
Robert L. White, Manager, Purchasing
H:~Agenda.01~Juiy 16, 2001 correspondenc.wpd
July 18, 2001
File #60-67
Tommy L. Jennings, President
Appalachian Asphalt Maintenance
355 Primitive Acres Lane
Boones Mill, Virginia 24065
Lawrence Bemath, President
Court Works
1719 Wilbur Road, S. W.
Roanoke, Virginia 24015
Gentlemen:
I am enclosing copy of Ordinance No. 35460-071601 accepting the bid of McNeil Asphalt
Maintenance, Inc., to repair, resurface and restripe tennis and basketball courts for Parks
and Grounds Maintenance, upon certain terms and conditions, at a total cost of
$99,900.00; and rejecting all other bids.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
On behalf of the City of Roanoke, thank you for submitting your bids on the
abovereferenced project.
Sincerely,
MFP:mh
Enclosure
Mary F. Parker, CMC
City Clerk
H:L~genda.01Uuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35460-071601.
AN ORDINANCE accepting the bid of McNeil Asphalt Maintenance, Inc., to repair,
resurface and restripe tennis and basketball courts for Parks and Grounds Maintenance, upon
certain terms and conditions; and rejecting all other bids made for such items; and providing
for an emergency.
BE IT ORDAINED by this Council of the City of Roanoke that:
1. The bid submitted by McNeil Asphalt Maintenance, Inc., to repair, resurface
and restripe tennis and basketball courts at a total cost of $99,900.00 is hereby ACCEPTED,
as set forth in the City Manager's letter to Council dated July 16, 2001.
2. The City's Manager of the Purchasing Department is hereby authorized and
directed to issue the requisite purchase order therefor, incorporating into said order the City's
specifications, the terms of said bidder's proposal and the terms and provisions of this
resolution.
3. Any and all other bids made to the City for the aforesaid procurement are
hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express
to each the City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal govemment,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk
H: \0 RD-OEI~O- Bid-Tenni*-Ilas~.-C~:mm (7-16-01)
. CITY OFROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-67
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35459-071601 amending and reordaining certain
sections of the 2001-2002 General and Capital Projects Funds Appropriations, in
connection with appropriation of $99,900.00 to repair, resurface, and restripe tennis and
basketball courts for Parks and Grounds Maintenance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc~
Darlene L. Burcham, City Manager
Wanda B. Reed, Acting Director of Parks and Recreation
Robert L. White, Manager, Purchasing
H:'~,genda.01Xduly 16, 2901 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35459-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
General and Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 General and Capital Projects Funds Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 66,698,286
Transfers to Other Funds (1) ................................. 65,929,619
Fund Balance
Reserved for CMERP - City (2) ............................... $
Capital Projects Fund
Appropriations
Parks, Recreation, and Cultural $
Repair, Restdpe and Resurface Tennis/Basketball Courts (3) .......
Revenues
Nonoperating $
Transfers from Other Funds (4) ..............................
216,400
8,337,561
99,900
3,294,900
3,294,900
1 ) Transfer to Capital
Projects Fund
2) Reserved for
° CMERP - City
3) Appropriated from
General Revenue
4) Transfer from
General Fund
(001-250-9310-9508)
(001-3323)
(008-620-9756-9003)
(008-110-1234-1037)
99,900
(99,900)
99,900
99,900
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
5.a.3.
Office of the City Manager
JulyL;~6, 200'~1i ,, , ,.~,
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Repair, Resurface and
Restripe Tennis and
Basketball Courts
Bid No. 01-06-26
Background:
On October 2, 2001, City Council concurred with the funding recommendations
for the FY 00-01 Capital Maintenance and Equipment Replacement Program
(CMERP). CMERP is used to fund equipment purchases, maintenance and other
one-time priority purchases. The need has been identified to resurface, repair
and restripe various tennis and basketball courts for Parks and Grounds
Maintenance.
City Council's approval is required for the appropriation of funds from CMERP to
allow for the acquisition of these services.
Considerations:
Bids were requested after due and proper advertisement. Three (3) bids were
received and evaluated in a consistent manner. McNeil Asphalt Maintenance,
Inc., Roanoke, Virginia was the Iow responsive and responsible bidder and
meets the required specifications.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honorable Mayor and Members of Council
July 16, 2001
Page 2
Recommended Action:
City Council approve the budget ordinance to appropriate $99,900.00 from prior
fiscal year's CMERP to an account in the Capital Projects Fund entitled "Repair,
Restripe and Resurface Tennis/Basketball Courts".
Authorize the City Manager to accept the bid from McNeil Asphalt Maintenance,
Inc. of Roanoke, Virginia for a total cost of $99,900.00 and reject all other bids.
Respectfully submitted,
Darlene L. B~
City Manager
DLB: bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Wanda B. Reed, Acting Director of Parks and Recreation
Robert L. White, Manager, Purchasing
CM01-00146
Tennis and Basketball Courts to be Repaired:
Garden City- tennis -~ in-line
Grandin Road
Raleigh Court- 2 tennis
Raleigh Court- basketball
Wasena
Norwich
Golden
Washington Park
Washington Park- 4 tennis
Eureka - tennis
Huff- 4 tennis
Highland
Morningside -in-line hockey
Preston - tennis
Lakewood - basketball
hockey
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanokc.va.us
July 18, 2001
File #5-60-70-472
STEPHANIE M. MOON
Deputy City Clerk
GTSl
David Hoy, Saies Director
3901 Stonecroft Boulevard
Chantilly, Virginia 20151
Robert M. Newman, Account Executive
Motorola, Inc.
5142 Norseman Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Hoy and Mr. Newman:
I am enclosing copy of Resolution No. 35462-071601 accepting the bids of GTSI
Corporation for the purchase of mobile computers and Motorola, Inc., for the purchase of
vehicle radio modems and test messengers for use by the Police and Fire Departments,
upon certain terms and conditions; and rejecting all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Joe D. Slone, Director of Technology
Barry L. Key, Director, Management and Budget
Robert L. White, Manager, Purchasing
H:~,Agenda.01~Iuly 16, 2001 correspondenc.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanokc.va.us
July 18, 2001
File #5-60-70-472
STEPHANIE M. MOON
Deputy City Clerk
Megabyte Business Systems
DataLux
Digital Support Corporation
Data 911
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 35462-071601 accepting the bids of GTSI
Corporation for the purchase of mobile computers and Motorola, Inc., for the purchase of
vehicle radio modems and test messengers for use by the Police and Fire Departments,
upon certain terms and conditions; and rejecting all other bids received by the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
On behalf of the City of Roanoke, thank you for submitting your bids for the purchase of
mobile computers, vehicle radio modems and test messengers.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Joe D. Slone, .Director of Technology
Barry L. Key, Director, Management and Budget
Robert L. White, Manager, Purchasing
H:kAgenda.01kluly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA,
The 16th day of July, 2001.
No. 35462-071601.
A RESOLUTION accepting the bid of GTSI Corporation for the purchase of mobile
computers and accepting the bid of Motorola, Inc., for the purchase of vehicle radio modems
and test messengers, upon certain terms and conditions, and awarding contracts therefor;
authorizing the proper City officials to execute the requisite contracts for such items; and
rejecting all other bids made to the City for the items.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of GTSI Corporation to provide mobile computers, mounts, operating
system soft-ware and extended warranty at a cost of $5,406 per unit, as is set forth in the letter
to this Council dated July 16, 2001, and as provided in the bid documents on file in the
Department of Purchasing, such bid being in full compliance with the City's specifications
made therefor, is hereby ACCEPTED.
2. The bid of Motorola, Inc., to provide vehicle radio modems and test
messengers required to operate the mobile computers at a cost of $3,097 per unit, as is set
forth in the letter to this Council dated July 16, 2001, and as provided in the bid documents
on file in the Department of Purchasing, such bid being in full compliance with the City's
specifications made therefor, is hereby ACCEPTED.
3. The City's Manager of Purchasing is hereby authorized to issue the requisite
purchase orders therefor, incorporating into such orders the City's specifications, the terms
of such bidder's proposal and the terms and provisions of this resolution
4. Any and all. other bids made to the City for the aforesaid items are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each
the City's appreciation for such bid.
ATTEST:
City Clerk.
H:'~IraASUR.ES~-G. TSi & Mc. lorola (7.16-.~)1)
' CITYOFROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #5-60-70-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35461-071601 amending and reordaining certain
sections of the 2001-2002 Department of Technology Fund Appropriations, transferring
funds in connection with purchasing mobile computers, vehicle radio modems and test
messengers for the Police and Fire Departments.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:sm
Attachment
pc:
Darlene L. Burcham, City Manager
Joe D. Slone, Director of Technology
Barry L. Key, Director, Management and Budget
Robert L. White, Manager, Purchasing
H:kAgenda.01kluly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35461-071601.
ORDINANCE to
AN amend and reordain certain sections of the 2001-2002
Department of Technology Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2001-2002 Department of Technology Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
Aporopfiations
Capital Outlay $ 9,316,145
Public Safety Automation (1) ................................. 3,514,334
Retained Eamin,qs
Retained Earnings - Available for Appropriation (2) ............... $ -0-
1 ) Other Equipment (013-052-9831-9015) $153,054
2) Retained Earnings -
Available for Appropriation (013-3348) (153,054)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
5.a.4.
Office of the City Manager
July 16, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Bids for Mobile Computers
for Public Safety Applications
Bid No. 01-05-01 ~
Background:
The City currently has 58 Keyboard Data Terminals (KDTs) that are in use in
vehicles of the Police (54) and Fire Departments (4). These KDTs are no longer
in production by Motorola and replacement parts are no longer manufactured.
Advances in technology offer the City the opportunity to employ mobile
computers that increase Police Officer safety and efficiency. Evaluation of the
current technology and the objectives set forth by the Public Safety Team made
the Panasonic CF28 the preferred mobile computer by the City of Roanoke. The
City, Roanoke County, and the Town of Vinton all participated in a Request For
Quotation for mobile computers and required accessories.
Vendors offering the Panasonic CF28 as well as vendors that offer comparatively
designed mobile computers were invited to submit competitive bids.
This RFQ was released on May 1,2001 and opened on May 16, 2001.
Considerations:
Eight (8) bids were received and evaluated in a consistent manner. Not all bids
met City specifications as described in the RFQ. The bids were evaluated by a
team consisting of members of the City's Police Department, Department of
Technology, Radio Shop, and E-911 Center as well as Roanoke County's Police
Department.
The evaluation revealed that GTSI Corporation's (Chantilly, Virginia) bid of
$5406 per mobile computer, mount, operating system software and extended
warranty was the Iow bid offered.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke,va.us
Honorable Mayor and Members of City Council
July 16, 2001
Page 2
The Vehicle Radio Modem and Text Messenger required to operate the mobile
computers were bid on only by Motorola, Inc. at a price of $3,097 per unit.
At a total cost per unit of $8503, funding totaling $340,120 is in account 013-052-
9831-9203 for the purchase of forty (40) mobile computers and required
components. The remaining eighteen (18) units costing $153,054 will be funded
from the Department of Technology's prior years retained earnings.
Recommended Action:
1. Accept the bid of GTSl Corporation for the purchase of mobile
computers per the details of the bid response dated May 16, 2001.
2. Accept the bid of Motorola for the purchase of the Vehicle Radio
Modems and Text Messenger per the details of the bid response dated May
16, 2001.
3. Reject all other bid responses.
4. Authorize the City Manager to sign all necessary forms and
agreements with GTSI Corporation of Chantilly, Virginia and Motorola,
Inc., in response to RFQ 01-05-01.
5. Appropriate funding of $153,054 from Department of Technology
Retained Earnings to account 013-430-1602-9015.
Respectfully submitted,
Darlene L. Bu ~r~'ham
City Manager
DLB: bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Joe D. Slone, Director of Technology
Barry L. Key, Manager, OMB
Robert L. White, Manager, Purchasing
CM01-00118
· CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-301-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 16, 2001, the question of including line items in the City's fiscal year budget for
technology upgrades, vehicle replacement and other items was referred to the City
Manager and to fiscal year 2001-02 budget study.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
George C. Snead, Jr., Assistant City Manager for Operations
Barry L. Key, Director, Management and Budget
H:~Agenda.01XJuly 16, 2001 correspondenc.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clctk~ci.roanoke.va.us
July 18, 2001
File #20-472-514
STEPHANIE M. MOON
Deputy City Clerk
Carl Steinman, General Manager
Contractors Supply
621 Ashlawn Street, S. W.
Roanoke, Virginia 24015
Wayne E. Williams, Sales Consultant
Magic City Motor Corporation
809 Williamson Road, N. W.
Roanoke, Virginia 24012
Dear Mr. Steinman and Mr. Williams:
I am enclosing copy of Resolution No. 35463-071601 accepting your bids for the purchase
of trucks and related equipment, upon certain terms and conditions, and rejecting all other
bids made to the City for such equipment.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
James A. McClung, Manager, Fleet Management
Robert L. White, Manager, Purchasing
H:~Agenda.0DJuly 16, 2001 correspondenc.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerlag¢i.roanoke.va.us
July 18, 2001
File #20-472-514
STEPHANIE M. MOON
Deputy City Clerk
Highway Motors, Inc.
General Truck Body Company, Inc.
Truck Body Corporation
Dale's Garage
Virginia Truck Center, Inc.
Mid-State Equipment Company, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 35463-071601 accepting the bids of Magic City
Motor Corp. and Roanoke Welding Co., for the purchase of trucks and related equipment,
upon certain terms and conditions, and rejecting all other bids made to the City for such
equipment.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
On behalf of the City of Roanoke, thank you for submitting your bids for the
abovereferenced vehicular equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:LAgenda.0 IX July 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35463-071601.
A RESOLUTION accepting certain bids for the purchase of trucks and related equipment,
upon certain terms and conditions, and rejecting all other bids made for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described, such items being more particularly described in the City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase prices set out with each item:
Quantity Description Successful Bidder Purchase Price
2 2 ~ - Ton chassis Magic City Motor Corp. $ 73,080.00
Roanoke, Va.
2 10 - Ton chassis Magic City Motor Corp., $ 90,666.00
Roanoke, Va.
1 15 - Ton chassis Magic City Motor Corp. $ 53,892.00
Roanoke, Va.
2 2 ~ - Ton dump body Roanoke Welding Company, $ 7,790.00
Roanoke Va.
2 10 - Ton dump body Roanoke Welding Company, $ 8,930.00
Roanoke Va.
1 15 - Ton dump body Roanoke Welding Company, $ 7,200.00
Roanoke Va.
2. The City's Manager of Purchasing is hereby authorized to issue any requisite
purchase orders therefore, incorporating into such orders the City's specifications, the terms of such
bidder's proposal and the terms and provisions of this resolution.
3. Any and all other bids made to the City for the aforesaid equipment are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
H:'~RES'xR.-Bid-VchEquip (Bid 014602) (7-16-01)
5.a.5.
Office of the City Manager
July 16, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Trucks and Related
Equipment
Bid No. 01-06-02
Background:
Capital Maintenance and Equipment Replacement Program (CMERP) for the
prior year identified the need to replace two (2) 2 ~ ton dump trucks, two (2) 10
ton dump trucks and one (1) 15 ton dump truck in Streets and Traffic.
Considerations:
Bids were requested after due and proper advertisement. Eight (8) bids were
received. The lowest responsive and responsible bid submitted on all chassis
was Magic City Motor Corporation, Roanoke, Virginia at a unit cost of $36,540.00
for the 2 ~ ton chassis, $45,333.0 for the 10 ton chassis and $53,892.00 for the
15 ton chassis for a total cost of $217,638.00. The lowest responsive and
responsible bid submitted on all dump bodies Roanoke Welding Company,
Roanoke, Virginia at a unit cost of $3,895.00 for the 2 ~ ton dump body,
$4,465.00 the 10 ton dump body and $7,200.00 for the 15 ton dump body for a
total cost of $23,920.00. Funding is available from the SunTrust Lease of Vehicle
account #017-440-9851-9015.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honorable Mayor and Members of Council
July 16, 2001
Page 2
Recommended Action:
Award the bids as set forth above and authorize the issuance of purchase orders
for a total of $241,558.00 and reject all other bids.
Respectfully submitted,
City Manager
DLB:bdf
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
James A. McClung, Manager, Fleet Management
Robert L. White, Manager, Purchasing
#CM01-00148
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #5-80-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35464-071601 authorizing the City Manager to
accept the donation of exercise equipment, valued at $20,000.00, from the Roanoke
Association Chapter of the Virginia Police Benevolent Association, to be used in the City's
new Police building.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. ,r,
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
A. L. Gaskins, Police Chief
H:'xAgenda.01XJuly 16, 2001 correspondenc.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
July 18, 2001
File #5-80-472
STEPHANIE M. MOON
Deputy City Clerk
Robert E. Chandlar, Jr., President
Roanoke Association Chapter of the
Police Benevolent Association, Inc.
P. O. Box 12384
Roanoke, Virginia 24025
Dear Mr. Chandlar:
I am enclosing copy of Resolution No. 35464-071601 authorizing the City Manager to
accept the donation of exercise equipment, valued at $20,000.00, from the Roanoke
Association Chapter of the Virginia Police Benevolent Association, to be used in the City's
new Police building.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
On behalf of the City of Roanoke, thank you for your generous donation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
Hg, Agenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35464-071601.
A RESOLUTION authorizing the City Manager to accept the donation of exercise equipment,
valued at $20,000, for the Police Department's new building fi.om the Roanoke Association Chapter
of the Virginia Police Benevolent Association, and expressing appreciation for the donation.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to accept the donation of exercise equipment,
valued at $20,000, for the Police Department's new building fi.om the Roanoke Association Chapter
of the Virginia Police Benevolem Association.
2. This Council expresses its appreciation to the Roanoke Association Chapter of the
Virginia Police Benevolent Association for its donation.
3. The City Clerk is directed to forward an attested copy of this resolution to the
Roanoke Association Chapter of the Virginia Police Benevolent Association.
ATTEST:
City Clerk
5.a.6.
Office of the City Manager
July 16, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor and Members of City Council:
Subject: Donation of Exercise Equipment
Background:
The Roanoke City Police Department's new building at 348 West Campbell is nearing completion.
Funding for this building did not include exercise equipment for a fitness room on the second floor.
The Roanoke Association Chapter of the Virginia Police Benevolent Association (PBA) has offered
to donate $20,000 toward the purchase of exercise equipment for this room. This would be new
equipment, including a treadmill for cardiovascular exercise as well as free weights, benches, and
protective pads for the floor. There would be no restrictions on use of the donated equipment by
any Police Department employee, and the only PBA request is that a plaque be installed in the room
to acknowledge the donation.
City Code Section 2-263 requires Council action to approve acceptance of gifts exceeding $5,000 in
value.
Recommended Action:
Council authorize acceptance of exercise equipment, valued at $20,000, from the Roanoke
Association Chapter of the Virginia Police Benevolent Association, Inc., and express appreciation for
the same.
Respectfully submitted,
Darlene L. Bur~
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Chief A. L. Gaskins, Police
Room 364 Municipal South
215 Church ^venue, S.W. Roanoke, Virginia 24011-1591
CityWeb:www. ci .roanoke,va .us
#CM01-00139
(540) 853-2333 FAX (540) 853-1138
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-236-240
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35466-071601 accepting the Urban and Community
Forestry Grant from the Virginia Department of Forestry, in the amount of $10,000.00 as
more particularly set forth in your report dated July 16, 2001.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
James D. Grisso, Director of Finance
Wanda B. Reed, Acting Director of Parks and Recreation
HSAgenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35466-071601.
A RESOLUTION accepting the Urban and Community Forestry Grant from the
Virginia Department of Forestry.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby accepts the Urban and Community Forestry Grant from the
Virginia Department of Forestry in the amount of $10,000.00, as more particularly set forth
in the City Manager's letter dated July 16, 2001, to this Council.
2. The City Manager is authorized to execute the necessary agreement, or other
related documents, with the Virginia Department of Forestry for the City's acceptance of this
grant, upon form approved by the City Attorney.
ATTEST:
City Clerk.
H: XR. ES',R.-Cm'ant - Fo*esl~ {7-16-01)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-236-240
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35465-071601 amending and reordaining certain
sections of the 2001-2002 General and Grant Funds Appropriations, in connection with
acceptance of the Urban and Community Forestry Grant from the Virginia Department of
Forestry.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Wanda B. Reed, Acting Director of Parks and Recreation
HSAgenda.01~July 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35465-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
General and Grant Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 General and Grant Funds Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfer to Other Funds (1) ................................
Public Works
Parks and Grounds Maintenance (2) .........................
$ 66,701,960
65,933,293
$ 22,848,080
3,943,703
Grant Fund
Appropriations
Parks, Recreation and Cultural
Urban and Community Forestry Grant (3) .....................
$ 18,674
13,674
Revenues
Parks, Recreation and Cultural
Urban and Community Forestry Grant (4-5) ...................
$ 18,674
13,674
1 ) Transfer to
Grant Fund (001-250-9310-9535) $ 3,674
2) Supplies - Trees (001-620-4340-3004) (3,674)
3) Urban and Community
Forestry Grant
4) Federal Grant
Receipts
5) Local Match
(035-620-4341-3004)
(035-620-4341-4341 )
(035-620-4341-4342)
13,674
10,000
3,674
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
5.a.7.
Office of the City Manager
July 16, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Urban and Community
Forestry Grant
Background:
City staff identified a $10,000 Urban and Community Forestry Grant available to
communities through the Virginia Department of Forestry. Application for the
grant was made through a proposal entitled "Demonstration Project: Central City
Tree Planting". This project is needed because tree replacement in Roanoke's
central city neighborhoods has not kept pace with other urban neighborhoods.
The Virginia Department of Forestry notified the City of Roanoke on June 5,
2001, that a grant of $10,000 has been awarded to the City of Roanoke for this
project.
Considerations:
The Urban and Community Forestry Grant is a federal grant, sponsored by the
U.S. Forest Service and administered by the Virginia Department of Forestry.
Funds are awarded on a reimbursement basis after verification of match. The
grant requires a 50% local match, Sufficient matching funding was identified
using $3,674 funds from Supplies-Trees Account #001-053-4340-3004, a Parks
and Grounds operating budget account, and $6,326 in kind match using
department labor and equipment costs. The $10,000 grant award funding will be
used to purchase an estimated 50 trees at an estimated price of $200 each.
These trees will be purchased, planted and guaranteed by a professional
landscaping company. As part of this project, the city will also purchase 50
wholesale trees and will plant them using city labor and equipment. All trees will
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va,us
The Honorable Mayor and Members of Council
July 16, 2001
Page 2
be planted in central city neighborhoods in cooperation with neighborhood
organizations. Request for reimbursement of $10,000 will be submitted following
the completion of the project in Spring 2002. The time of performance is July 1,
2001 through May 15, 2002.
Recommended Action:
Accept the Urban and Community Forestry Grant and authorize the City Manager
to execute any required grant agreement, or other related documents, such
agreement to be approved as to form by the City Attorney, and appropriate
$13,674 in federal and local cash match funding in accounts to be established in
the Grant Fund by the Director of Finance. The in-kind match of $6,326 will be
accounted for in the Parks and Grounds operating budget. Authorize the
establishment of corresponding revenue estimates in the Grant Fund as well.
Respectfully submitted,
City Manager
DLB:kaj
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Wanda B. Reed, Acting Director of Parks and Recreation
#CM01-00145
JAMES W.
S~ate Fore.er
COMMONWEALTH o[ VIRGINIA
DEPARTMENT OF FORESTRY
Fontaine Research Park
900 Natural Resources Drive
Post Office Box 3758
Charlottesville, Virginia 22903-0758
804-977-6555 (V/TDD)
FAX 804-296-2369
June 5, 2001
Dan Henry
City of Roanoke
210 Reserve Avenue
Roanoke, Virginia 24016
Dear UCF Grant Recipient:
On behalf of the Virginia Department of Forestry, and the U. S. Forest Service, it is my pleasure to notify you that a grant of
$10,000 has been awarded to City of Roanoke for its Demonstration Project: Central City Tree Planting proposal. This award
represents a full award of your original request. Your project has been assigned project number 01UCF68 which should be used in
future correspondence. Your organization is to be commended for taking advantage of this program to enhance urban forestry efforts
in your community or organization.
Enclosed is a package containing paperwork required to activate the grant. Please fill out these forms and return
within 30 days of the date of this letter, ffyour paperwork is not received in this time period, funds will be awarded to another
project (we will allow an extension if you notify us with a valid reason for the delay). Also enclosed is a package containing the
forms (Request for Reimbursement) that must be submitted to be reimbursed for project expenses. Please read the instructions
provided for completing these forms. Also please read page 3-section 14 of the Memorandum of Agreement document that
describes your record keeping and expense documentation responsibilities. We cannot reimburse your organization for expenses
without proper expense documentation! All of the enclosed paperwork and future correspondence regarding your grant project
should be directed to: U & CF Program, c/o Department of Forestry, 900 Natural Resources Drive, Suite 800, Charlottesville,
Virginia 22903.
If you have any questions or need further assistance, please feel free to contact me at (804) 977-6555. Congratulations on
your grant award. I wish you every success in the implementation of your project.
Sincerely,
Paul F. Revell
Urban Forestry Coordinator
Mission: "We Protect and Develop Healthy, Sustainable Forest Resources for Virginians."
U&CF ASSISTANCE GRANT PROGRAM
MEMORANDUM OF AGREEMENT
GRANT NO.01UCF
This agreement made this ~ day of
referred to as "Party of the First Part"
,2001 by and between the Department of Forestry, herein
and
City of Roanoke
, herein referred to as "Party of the Second Part"
The parties of this agreement, in consideration of the mutual covenants and stipulations set out herein in order to
promote, support and participate in the U&CF Assistance Grant Program, sponsored by the U. S. Forest Service
(Catalog of Federal Domestic Assistance (CFDA) Number 10-664) agree as follows:
(1) SCOPE OF SERVICES:
The Party of the Second Part shall provide the service to the Party of the First Part set forth in its Urban & Community
Forestry Assistance proposal.
(2) TIME OF PERFORMANCE:
The service of the Party of the Second Part shall commence on .July 1, 2001 and shall terminate on May 15, 2002.
All time limits stated are of the essence of this agreement.
(3) COMPENSATION:
The Party of the Second Part shall be paid by the Party of the First Part as set forth in ATTACHMENT A. Funds will
be transferred to the Party of the Second Part upon receipt of quarterly billings. The Party of the Second Part shall
spend the funds according to the specified categories of the contract budget. Minor shifts of the funds among
categories not to exceed 10 percent may be permitted by the Party of the First Part, but in no case can the total
expenditures exceed the amount provided by this contract. Shifts of funds among budget categories exceeding 10
percent must be approved in writing by the Party of The First Part.
(4) ASSISTANCE:
The Party of the First Part agrees upon request of the Party of the Second Part to furnish, or otherwise make available
to the Party of the Second Part, copies of existing non-proprietary materials in the possession of the Party of the First
Part that are reasonably related to the subject matter of this agreement and are necessary to the Party of the Second
Part for completion of his performance under this agreement.
(5) GENERAL PROVISIONS:
Nothing in this agreement shall be construed as authority for either party to make commitments which will bind the
other party beyond the Scope of Service contained herein. Furthermore, the Party of the Second Part shall not assign,
sublet or subcontract any work related to this agreement or any interest it may have herein without the prior written
consent of the Party of the First Part. This contract is subject to appropriations by the Virginia General Assembly.
(6)
INTEGRATION AND MODIFICATION:
Pa~ 2
This contract constitutes the entire agreement between the Party of the Second Part and the Party of the First Part. No
alteration, amendment or modification in the provisions of this agreement shall be effective unless it is reduced to
writing, signed by the parties and attached hereto.
(7) TERMINATION:
The Party of the First Part may terminate this agreement for its convenience upon 6__0 days written notice to the other
party. The Party of the Second Part shall be paid for no service rendered or expense incurred after receipt of such
notice except such fees and expenses incurred prior to the effective date of termination that are necessary for
curtailment of its/his work under this agreement.
In the event of breach by the Party of the Second Part of this agreement, the Party of the First Part shall have the right
immediately to rescind, revoke or terminate the agreement. In the alternative the Party of the First Part may give
written notice to the Party of the Second Part specifying the manner in which the Agreement has been breached. Ifa
notice of breach is given and the Party of the Second Part has not substantially corrected the breach within the sixty
(60) days of receipt of the written notice, the Party of the First Part shall have the right to terminate this Agreement.
In the event of rescission, revocation or termination, all documents and other materials related to the performance of
this Agreement shall become the property of the Department of Forestry.
(8) COLLATERAL CONTRACTS:
Where there exists any inconsistency between this Agreement and other provisions of collateral contractual
agreements which are made a part of this Agreement by reference or otherwise, the provisions of this Agreement shall
control.
(9) ANTI-DISCRIMINATION:
During the performance of this contract, the Party of the Second Part agrees as follows;
The Party of the Second Part will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona
fide occupational qualification reasonable necessary to the normal operation of the Party of the Second Part.
The Party of the Second Part agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this non-discrimination clause.
The Party of the Second Part, in ali solicitations or advertisement for employees placed by or on behalf of the
Party of the Second Part, will state that such Party of the Second Part is an equal opportunity employer.
Notices, advertisements and solicitations in accordance with federal law, rules or regulations shall be
deemed sufficient for the purpose of meeting the requirements of the Section.
The Party of the Second Part will include the above provisions in every subcontract or purchase order of over $10,000,
so that the provisions will be binding upon each subcontractor or vendor.
Page 3
(10) APPLICATIONS:
This agreement shall be governed in all respects, whether as to validity, construction, capacity, performance or
otherwise, by the laws of the Commonwealth of Virginia.
(11 ) SEVERABILITY:
Each paragraph and provision of the Agreement is severable from the entire Agreement; and if any provision is
declared invalid, the remaining provisions shall nevertheless remain in effect.
(12) CONTINGENT FEE WARRANTY:
The Party of the Second Part warrants that he/it has not employed or retained any person or persons for the purpose of
soliciting or securing this Agreement. The Party of the Second Part further warrants that he/it has not paid or agreed to
pay any company or person any fee, commission, percentage, brokerage fee, gift or any other consideration,
contingent upon the award or making of this Agreement. For breach of one or both of the foregoing warranties, the
Agency shall have the right to terminate this agreement without liability, or, in its discretion or otherwise recover, the
full amount of said prohibition fee, commission, percentage, brokerage fee, gift or contingent fee.
(13) CONFLICT OF INTEREST:
The Party of the Second Part warrants that he has fully complied with the Virginia Conflict of Interest Act.
(14) FINANCIAL RECORDS AVAILABILITY:
The Party of the Second Part agrees to retain all books, records and other documents relative to this Agreement for
five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is later. The Party of
the First Part, its authorized agents and/or State auditors shall have full access to and the right to examine any of said
materials during said period.
Source documentation such as canceled checks (include copies of both front and back), paid bills, payrolls, time and
attendance record (itemizing time spent on U&CF Assistance grant project), contracts, etc. will be submitted with the
"Request for Funds". Invoices will be marked "PAID" and referenced as to how payment was made (i.e. check
number).
The Party of the Second Part agrees to comply with the following Federal cost and administrative regulations as
applicable:
Non-Profit Organizations:
Cost Principles, OMB CIR A-122
Admin. Regulations, OBM CIR A-110
Audits, OMB CIR-A-133
State and Local Governments:
Cost Principles, OMB CIR A-87
Admin. Regulations, OMB CIR-A- 102 (Rev.)
Audits, OMB CIR A-133
Pa~ 4
Universities:
Cost Principles, OMB CIR-A-21
Admin. Regulations, OMB CIR A- 110
Audits, OMB CIR A-133
(15) QUARTERLY REPORTS:
The Party of the Second Part agrees to provide the Party of the First Part performance reports on all activities
identified in the proposals as they occur. The performance reports will contain a summary of progress and activities
for each activity within the proposal; indicate any problems and solutions in meeting requirements, and provide
financial funds expenditure information for reimbursement as appropriate.
The schedule for submittal of the performance reports shall be as follows:
SUBMITTAL DATE
PERIOD COVERED
Novemberl,2001
February 1,2002
May 1, 2002
June 1, 2002
July 15, 2001 - September 30, 2001
October 1,2001- December 31, 2001
January 1 - March 31, 2002
April 1- May 15, 2002
In witness whereof the parties have Caused this agreement to be executed by the following duly
authorized officials:
PARTY OF THE SECOND PART
PARTY OF THE FIRST PART
City of Roanoke
This contract has been reviewed by the staff
of the Party of the First Part. Its substantive
terms are appropriate, and sufficient funds
have been obligated for its performance.
BY:
TITLE: City Manager
AGENCY: City of Roanoke
BY:
TITLE: State Forester
Virginia Department of Forestry
DATE: DATE:
ATTACHMENT A
PA YMENT PR OCESS
The funds awarded under the grant are available on a reimbursement basis after
verification of match and in accordance with a payment schedule agreed to in advance.
Grantees must file a request for payment and send records of expenditures along with
documented costs to the Virginia Department of Forestry. The UCF Program
Administrator will evaluate the progress of the project to determine eligibility for full
funding.
FEDERAL AND STATE REGULATIONS
Grantees must comply with all Federal regulations pertaining to Federal grants.
Grantees are referred to OMB Circulars A-102 and A-110 which are the uniform
administration requirements. Grantees are also referred to Section 3015, 3016, and 3017
of the Code of Federal Regulations and to cost principles outlined in OMB Circulars A-
21, A-87, and A-122. Copies of these documents may be obtained from the Virginia
Department of Forestry UCF Program Administrator upon request.
Grantees must certify that they are not debarred from this grant program.
Grantees should not conduct business with individuals or organizations debarred from
Federal grant projects. Applicants must document project approval by the authorized
representative of the local governing body, organization or institution applying for the
grant.
State and local government agencies must adhere to guidelines of the "Agency
Procurement Manual" (January 1990) as required in Section 2.1-442 of the Code of
Virginia.
RECORD KEEPING REQUIREMENTS
Records will be maintained according to all Federal regulations. The financial
management system of the grantees shall meet the following standards:
· Records shall comply with generally accepted accounting principles.
· Records will document allowable costs.
Records will be supported by source documentation, such as canceled checks,
paid bills, payrolls, time and attendance records, contracts, etc. Invoices must be
marked paid and be referenced as to how payment was made (i.e., check number).
Records will be maintained for three years following final payment
Substitute Form W-9 VIRGINIA DEPARTMENT OF FORESTRY
12/0112000 (.ov. lg~o)
fsubwgpo.dot
REQUEST FOR TAXPAYER IDENTIFICATION NUMBER(S) AND CERTIFICATION
RETURN THIS FORM TO THE REQUESTER WITHIN 30 DAYS - FAILURE TO RETURN MAY RESULT IN 3t% BACKUP WITHHOLDING
Each person or organization doing business with the Commonwealth. of Virginia must provide the following information.
ORGANIZATION ENTITY: (CHECK ONLY ONE)
[] INDIVIDUAL [] NON-PROFIT ORGANIZATION
[] SOLE PROPRIETOR [] FEDERAL AGENCY
[] PARTNERSHIP [] STA:rEAGENCY
[] CORPORATION [] LOCAL GOVERNMENT
[] TRUST [] POLITICALSUBDIVlSION
[] ESTATE [] OTHER
ENTER THE FOLLOWING:
LEGAL NAME City of
Roanoke
(MUST MATCH THE SOCIAL SECURITY NUMBER, IF APPLICABLE}
SOCIAL SECURITY NUMBER
And I Or
EMPLOYER IDENTIFICATION NUMBER
54-6001569
TRADE NAME
(MUST MATCH THE EMPLOYER IDENT]RCATION NUMBER, IF APPLICABLE}
MAILING ADDRESS
CONTACT PERSON
TELEPHONE NUMBER
PLEASE ANSWER THE FOLLOWING QUESTIONS:
IS YOUR ORGANIZATION (ASSOCIATION, CLUB, REUGIOUS, CHARITABLE, EDUCATIONAL, OR OTHER
GROUP) TAX EXEMPT UNDER IRS CODE SECTION 501(A)?
I-lYES {-}NO
ARE YOU AREALESTATEAGENT?
[] YES J~ NO
CERTIFICATION: UNDER PENALTIES OF PERJURY, I CERTIFY THAT:
(1) The number(s) shown on this form is my correct taxpayer identification number(s) (or I am waiting for a number to be issued
to me), and (2) I am not subject to backup withholding either because I have not been notified that I am subject to backup
withholding as a result of failure to report all interest or dividends, or the Internal Revenue Service has notified me that I am no
longer subject to backup withholding.
[You must cross out item (2) above if you have been notified by IRS that you are currently subject to backup withholding because
of underreporting interest or dividends on your tax return. (see Signing the Certification under Specific Instructions on the Form
W-9 Instructions which follow.) ]
SIGNATURE
DATE
Return this form to Virginia Department of Forestry
900 Natural Resources Drive, Suite 800, Charlottesville, VA 22903
E-7
Fo~m 31 VIRGINIA DEPARTMENT OF FORESTRY page 1
12/0112000 prescribed by OMB
fO31_po.dot APPLICATION FOR FEDERAL ASSISTANCE CircularA-102)
APPLICATION FOR 2. DATE SUBMITTED Applicantldenti~er
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier
Application Preapplication
l-]Construction I-]Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
15~ Non-Construction [:]Non-Construction
5. APPLICANT INFORMATION
Legal Name: City of :Roanoke Organizational Unit: Parks and :Recreation
Address (give city, county, state, and zip code) Name and telephone number of the person to be contacted on
matters involving this application (give ama code)
210 Reserve Ave., SW
Roanoke, VA 24016 Dan Henry
(540) 853-1 994
6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropriate lelter in box) lc I
I I 4 I - I I n I n I I I I ,) I ^. State H. Independent School Dist.
B. County I. State Conlrolled Instof Higher Learning
8. TYPE OF APPLICATION: C. Municipal J. Private University
[] New I-]Continuation [] Revision D. Township K. Indian Tribe
E. Interstate L. Individual
If Revision, enter appropriate letter(s) in ~ r"-'l F. Interrnunicipal M. Profit
Organization
A. Increase Award B. Decrease Award G. Special District N. Other (Specify):
C. Increase Duration D. Decrease Duration
Other (specify): 9. NAME OF FEDERAL AGENCY:
U. S. Forest Service
10. CATALOG OF FEDERALIII'Il 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
DOMESTIC ASSISTANCE Demonstration Project:
TITLE: Central City Tree Planting
12. AREAS AFFECTED BY PROJECT (cities, counties, states,
City of Roanoke
13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF:
Start Date I EndingDate a. Applicant ~ b. Project:
07/01 /01 05/1 5/02 Sixth Distric Sixth District
15. ESTIMATED FUNDING: 16. IS /~3JCA~ SUEECT TO REVIEW BY STA'[E ~ ~ 123/2
a. Federal $ 1 0,0 0 0.00 a. YES. This preapplicatJon/applicatJon was made available to the State
b. Applicant $ I 0,5 7 6.00 Executive Order 12372 process for review on:
c. State $ .00 DATE
d. Local $ .00 b. NO. P('lProgmm is not covered by E.O. 12372
e. Other $ .00 OR
f. Program Income $ .00 r-'lPro~ram has not been selected by state for review
g. TOTAL $ 2 0 ~, 5 7 6.00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
I--lYes (If 'Yes,' attach an explanation) []No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND
CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE
APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Typed Name of Authorized Representative b. Title c. Te. Jepbope I~LLrrrlber
Darlene Burcham City Manager
tb4u)
2
3
3
3
d. Signature of Authorized Representative e. Date S{gned
Form 31 VIRGINIA DEPARTMENT OF FORESTRY
12/0112000
fO31_po.dot APPLICATION FOR FEDERAL ASSISTANCE
(SF 424 rev. 4/~
INSTRUCTIONS FOR THE SF 424
This is a standard form used by applicants as a required facesheet for preapplications and applications
submitted for Federal assistance. It will be used by Federal agencies to obtain applicant certification that States
which have established a review and comment procedure in response to Executive Order 12372 and have
selected the program to be included in their process, have been given an opportunity to review the applicant's
submission.
Item: Entry:
1. Self-explanatory.
2. Date application submitted to Federal agency (or State if applicable) & applicant's control number (if
applicable).
3. State use only (if applicable).
4. If this application is to continue or revise an existing award, enter present Federal identifier number. If for
a new project, leave blank.
5. Legal name of applicant, name of primary organizational unit which will undertake the assistance activity,
complete address of the applicant, and name and telephone number of the person to contact on matters
related to this application.
6. Enter Employer Identification Number (EIN) as assigned by the Internal Revenue Service.
7. Enter the appropriate letter in the space provided.
8. Check appropriate box and enter appropriate letter(s) in the space(s) provided:
-"New" means a new assistance award.
-"Continuation" means an extension for an additional funding/budget period for a project with a projected completion
date.
-"Revision' means any change in the Federal Government's financial obligation or contingent liability from an
existing obligation.
9. Name of Federal agency from which assistance is being requested with this application.
10. Use the Catalog of Federal Domestic Assistance number and title of the program under which assistance
is requested.
11. Enter a brief description title of the project. If more than program is involved, you should append an
explanation on a separate sheet. If appropriate (e.g., construction or real property proJects), attach a map
showing project location. For preapplications, use a separate sheet to provide a summary description of
this project.
12. List only the largest political entities affected (e.g., State, counties, cities).
13. Self-explanatory.
14. List the applicant's Congressional District and District(s) affected by the program or proJect.
15. Amount requested or to be contributed during the first funding/budget period by each contributor. Value of
in-kind contributions should be included on appropriate lines as applicable. If the action will result' in a
dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the
amounts in parentheses. If both basic and supplemental amounts are included, show breakdown on an
attached sheet. For multiple program funding, use totals and show breakdown using same categories as
item 15.
16. Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to
determine whether the application is subject to the State intergovernmental review process.
17. This question applies to the applicant organization, not the person who signs as the authorized
representative. Categories of debt include delinquent audit disallowances, loans and taxes.
18. To be signed by the authorized representative of the applicant. A copy of the governing body's
authorization for you to sign this application as official representative must be on file in the applicant's
office. (Certain Federal agencies may require that this authorization be submitted as part of the
application.)
page 2 ·
(Prescribed byOMB ~',
CircularA-102)
Form 32 VIRGINIA DEPARTMENT OF FORESTRY page 1
12/0112000 (oaa Approval
f032_po, dot ASSURANCES Ho. 034~040)
(Fed. SF 424a -- NON-CONSTRUCTION PROGRAMS -
rev. 4/88)
Note: Certain of these assurances may not be applicable to your project or program. If you have questions,
please contact the awarding agency. Further, certain Federal awarding agencies may require applicants
to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial
capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper
planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the
State, through any authorized representative, access to and the right to examine all records, books,
papers, or documents related to the award; and will establish a proper accounting system in accordance
with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes
or presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728-4763) relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration
(5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to:
(a)Title VI of the Civil Rights ACt of 1964 (P.L. 88-352) which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.
§§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which
prohibits discrimination on the basis of age;
(e) the Drug Abuse Office and Treatment ACt of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation ACt of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290-dd-3 and 290 ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et
seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (I) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is
being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 961-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or
federally assisted programs. These requirements apply to all interests in real property acquired for
project purposes regardless of Federal participation in purchases.
8. Will comply with the provisions of the Health Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
State funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7),
the Copeland ACt (40 U.S.C. § 276c and 18 U.S.C. § 874), and the Contract Work Hours and Safety
Standards ACt (40 U.S.C. §§ 327-333), regarding labor standards for federally assisted construction
subagreements.
Form 32
12/0112000
f032_po.dot
(Fed. SF 4248
rev. 4/88)
10.
11.
12.
13.
14.
15.
16.
17.
18.
VIRGINIA DEPARTMENT OF FORESTRY
ASSURANCES
-- NON-CONSTRUCTION PROGRAMS-
page 2
(OMB Approval
No. 0348,0040)
Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable' construction and
acquisition of $10,000 or more.
Will comply with environmental standards which may be proscribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of
1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO
11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in
accordance with EO 11988; (e) assurance of project consistency with the approved State management
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (0
conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the
Clear Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h)
protection of endangered species under the Endangered Species ACt of 1973, as amended, (P.L. 93-
205).
Will comply with the Wild and Scenic Rivers ACt of 1968 (16 U.S.C. §§ 1271 et seq.) related to
protecting components or potential components of the national wild and scenic rivers system.
Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Proservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of
historic properties), and the Archeological and Historic Proservation Act of 1974 (16 U.S.C. 469a-1 et
seq.).
Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et
seq.) pertaining to the care, handling, and troatment of warm blooded animals held for research,
teaching, or other activities supported by this award of assistance.
Will comply with the Lead-Based Paint Poisoning Provention Act (42 U.S.C. §§ 4801 et seq.) which
prohibits the use of lead based paint in construction or rohabilitation of residence structures.
Will cause to be performed the roquired financial and compliance audits in accordance with the Single
Audit Act of 1984.
Will comply with all applicable requiroments of all other Federal laws, executive orders, regulations and
policies goveming this program.
Signature of Authorized Certifying Official
City Manager
Title of Authorized Certifying Official
City of Roanoke
Applicant Organization Date Submitted
· Form 33
12/0112000
f033_po, dot
(Fed. AD-1052
rev.
VIRGINIA DEPARTMENT OF FORESTRY
U.S. DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING
DRUG-FREE WORKPLACE REQUIREMENTS
STATES AND STATE AGENCIES
page 1
FEDERAL FISCAL YEAR
This certification is required by the regulations implementing Sections 5151-51.60 of the Drug-
Free Workplace Act of 1988 (Pub. L. 100-690), Title V, Subtitle D; 41 U.S.C. 701 et seq.), 7
CFR Part 3017, Subpart F. The regulations, published as Part II of the May 25, 1990 Federal
Register (pages 21681-21691), require certification by grantees, prior to award, that they will
maintain a drug-free workplace, Section 3017.630(c) of the regulation provides that a grantee
that is a State may elect to make one certification to the Department of Agriculture in each
Federal fiscal year in lieu of certificates for each grant during the Federal fiscal year covered
by the certification. The certificate set out below is a material representation of fact upon
which reliance is placed when the agency awards the grant. False certification or violation of
the certification shall be grounds for suspension of payments, suspension or termination of
grants, or Government-wide suspension or debarment (see 7 CFR Part 3017, Sections
3017.615 and 3017.620). States and State agencies using this form should send it to: U.S.
Department of Agriculture, Office of Finance and Management, Federal Assistance and
Fiscal Policy Division, Federal Assistance Team, Room 3031 South Building, Washington,
D.C. 20250.
Ao
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON PAGE 3)
The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violations of such
prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about --
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that ma~ be imposed upon employees for drug abuse violations occurring
in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will --
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction.
(e) Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph (d) (2) from an employee or othenNise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer on whose grant activity the convicted employee was working, unless the Federal agency
has designated a central point for the receipt of such notices. Notice shall include the
identification number(s) of each affected grant;
Form 33
12/0112000
~033_po.dot
(Fed. AD.1052
rev. 5/90)
VIRGINIA DEPARTMENT OF FORESTRY
U.S. DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING
DRUG-FREE WORKPLACE REQUIREMENTS
STATES AND STATE AGENCIES
page 2
(f) Taking one of the following actions, within 30 calendar days of receiving: notice under
subparagraph (d) (2), with respect to any employee who is so convicted -
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs (a), (b), (c), (d), (e) and (0.
This certification is for a (check one) r'-I state (All state Agencies) r~ single state Agency
B. The grantee may insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant:
Place of Performance (Street address, city, county, State, zip code)
Check I-"i if there are workplaces on file that are not identified above.
State/State Agency Name
Name of Authorized Representative
Title of Authorized Representative
Signature Date
Please append to this form a list of any State agencies the Governor has excluded from this certification.
Form 35
12/0112000
fO35_po.dot
(Fed. N~-1047
rev. 2/89)
VIRGINIA DEPARTMENT OF FORESTRY
U.S. DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
-- PRIMARY COVERED TRANSACTIONS -
page 2
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this form, the prospective primary participant is providing the certification set
out on the reverse side in accordance with these instructions.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why
it cannot provide the certification set out on this form. The certification or explanation will be considered
in connection with the department or agency's determination whether to enter into this transaction.
However, failure of the prospective primary participant to furnish a certification or an explanation shall
disqualify such person from participation in the transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when
the department or agency determined to enter into this transaction. If it is later determined that the
prospective pdmary participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency may terminate this
transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency
to whom this proposal is submitted if at any time the prospective primary participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5. The terms 'covered transaction," 'debarred," "suspended," "ineligible," 'lower tier covered transaction,"
"participant," 'person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded,"
as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules
implementing Executive Order 12549. You may contact the department or agency to which this proposal
is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a
person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this form that it will include the clause
title "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transaction," provided by the department or agency entedng into this covered transaction,
without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but is
not required to, check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency may terminate this
transaction for cause or default.
Form 35
12/0112000
fO35_po.dot
(Fod. ,~).1C)47
rev. 2/89)
VIRGINIA DEPARTMENT OF FORESTRY
U.S. DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, AND' OTHER RESPONSIBILITY MATTERS
-- PRIMARY COVERED TRANSACTIONS --
pag~ 1'
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 7 CFR Part 3017, Section 3017.510; Participants'
responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal
Re,qister (pages 4722-4733). Copies of the regulations may be obtained by contacting the
Department of Agriculture agency offering the proposed covered transaction.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON PAGE 2)
(1)
(2)
The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
(b) have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)
(b) of this certification; and
(d) have not within a three-year period preceding this aPplication/proposal had one or more public
transactions (Federal, State or Local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
City of Roanoke
Organization Name
01UCF(~
PR/Award Number of Project Name
Darlene Burcham
Name of Authorized Representative
City Manaqer
Title of Authorized Representative
Signature Date
Form 45
12/0112000
f045..po.dot
VIRGINIA DEPARTMENT OF FORESTRY
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND
COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including sub-
contracts, sub-grants and contracts under grants, loans and cooperative
agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to
file the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
Darlene Burcham
Name of Authorized Representative
City Manager
Title of Authorized Representative
Signature
Date
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-72-110
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35468-071601 concurring in the recommendations
of the Human Services Committee for allocation of City funds to various nonprofit agencies
and performance audits for Fiscal Year 2001- 2002; authorizing the City Manager to
execute contracts with The Salvation Army for provision of services under the Homeless
Housing Program and/orAbused Women's Shelter, St. John's CommunityYouth Program,
Inc., and with the Council of Community Services to perform the necessary audits.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
H:kAgenda.0 l~July 16, 2001 correspondenc.wpd
Darlene L. Burcham
July 18, 2001
Page 2
Attachment
pc:
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Barry L. Key, Director, Management and Budget
Glenn D. Radcliffe, Director, Human Services
Major Earl F. Fitzgerald, Commanding Officer, The Salvation Army, 724 Dale
Avenue, S. E., Roanoke Virginia 24013
Mark Hurley, Director, St. John's Community Youth Program, Inc, P. O. Box 257,
Roanoke, Virginia 24002
Pam Kestner-Chappelear, Executive Director, Council of Community Services, P. O.
598, Roanoke, Virginia 24004
H:Latgenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35468-071601.
A RESOLUTION concurring in the recommendations of the Human Services Committee
("Committee") for allocation of City funds to various nonprofit agencies and performance audits for
Fiscal Year 2001- 2002; authorizing the City Manager or her designee to execute a contract with the
Salvation Army for provision of services under the Homeless Housing Program and/or Abused
Women's Shelter, to execute a contract with St. John's Community Youth Program, Inc., for
provision of services, and to execute a contract with the Council of Community Services to perform
the necessary audits.
WHEREAS, the Fiscal Year 2001-2002 budget approved by City Council for the Human
Services Committee provides for funding in the amount of $474,769.00;
WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to
file applications with the Human Services Committee;
WHEREAS, requests for City funding in the total amount of $866,863.91 were received by
the Human Services Committee fi.om forty (40) agencies;
WHEREAS, alter studying each application and holding allocation meeting heatings, the
Committee has recommended allocation of funding to certain applicant agencies for Fiscal Year
2001-2002; and
WHEREAS, performance audits are to be conducted for each agency receiving funds through
the Committee to evaluate the effectiveness and efficiency of funded programs.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council concurs in the recommendations of the Human Services Committee as to
the allocations for funding of various nonprofit agencies and performance audits for Fiscal Year
2001-2002 as more particularly set forth in the Committee report submitted to this Council, dated
July 16, 2001, and the attachment to that report.
2. The Chairman of the Human Services Committee and the Director of Human
Development are authorized to release funds to the appropriate agency, provided objectives,
activities, and other reasonable requests of the monitoring staff as well as compliance with items
reviewed by Municipal Auditing have been submitted and accepted.
3. The City Manager or her designee is authorized to execute a contract with the
Salvation Army for provision of services under the Homeless Housing Program and/or Abused
Women's Shelter.
4. The City Manager or her designee is authorized to negotiate a contract with St. John's
Community Youth program, Inc., for provision of services.
5. The City Manager or her designee is authorized to negotiate a contract with the
Council of Community Services for conducting the necessary audits.
ATTEST:
City Clerk.
H:'41.ES'uR-HumanS~'vic~ - Allocation of Funds FY01-02) (7-16-01)
CITY OF OANOKE
OfficE; of the City Clerk
Mary ~=. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-72-110
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No.-35467-071601 amending and reordaining certain
sections of the 2001-02 General Fund Appropriations, in connection with recommendations
of the Human Services Committee for allocation of City funds to various nonprofit agencies
and performance audits for fiscal year 2001-02.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Barry L. Key, Director, Management and Budget
Glenn D. Radcliffe, Director, Human/Social Services
H:'~Agenda.0PJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35467-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-02 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 2001-02 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $27,348,105
Human Services Committee (1-38) ............................. 474,769
1) Fees for
Professional Services (001-630-5220-2010) $ 11,000
2) YMCA of
Roanoke Valley (001-630-5220-3708) 9,000
3) Literacy Volunteers
of America (001-630-5220-3709) 1,000
4) Family Services
of Roanoke (001-630-5220-3720) 39,000
5) Bradley Free
Clinic (001-630-5220-3721 ) 22,500
6) League of Older
Americans (001-630-5220-3722) 29,000
7) Roanoke Area
Ministries (001-630-5220-3723) 40,000
8) RADAR (001-630-5220-3725) 24,000
9) Bethany Hall (001-630-5220-3728) 7,500
10) Big Brothers/
Big Sisters (001-630-5220-3729) 7,000
11) Child Abuse
Prevention (001-630-5220-3730) 4,000
12) Council of Community
Services (001-630-5220-3732) 13,369
o13) Northwest Child
Development Center
14) Roanoke Valley
Speech and Hearing
15) TRUST
16) Inner City Athletic
Association
17) West End Center
18) Adult Care Center
19) Tinker Mountain Industries
20) Conflict Resolution Center
21) CHIP
22) Salvation Army
23) Roanoke Adolescent
Health Partnership
24) Court Appointed
Special Advocate
25) Greenvale Nursery School
26) Blue Ridge Independent
Living Center
27) National MS Society
28) Mental Health Association
of Roanoke Valley
29) YWCA
30) National Conference for
Community and Justice
31) Reserve - SW Virginia
Second Harvest
Food Bank
32) Planned Parenthood of
the Blue Ridge
33) Boy's and Girl's Club
of Roanoke
34) St. John's Community
Youth Program
35) Virginia Skyline Gid
Scout Council, Inc.
36) Good Samaritan Hospice
37) Presbyterian Community
Center
38) Subsidies
(001-630-5220-3734)
(001-630-5220-3738)
(001-630-5220-3740)
(001-630-5220-3744)
(001-630-5220-3745)
(001-630-5220-3746)
(001-630-5220-3747)
(001-630-5220-3748)
(001-630-5220-3751 )
(001-630-5220-3752)
(001-630-5220-3767)
(001-630-5220-3775)
(001-630-5220-3780)
(001-630-5220-3781 )
(001-630-5220-3783)
(001-630-5220-3784)
(001-630-5220-3785)
(001-630-5220-3786)
(001-630-5220-3788)
(001-630-5220-3795)
(001-630-5220-3796)
(001-630-5220-3797)
(001-630-5220-3798)
(001-630-5220-3799)
(001-630-5220-3801 )
(001-630-5220-3700)
$ 20,000
3,500
7,600
5,000
35,000
6,000
38,000
6,000
45,800
28,000
9,500
6,000
9,000
2,000
1,000
2,000
4,000
2,000
15,000
4,000
3,000
5~000
5,000
1,000
4,000
(474,769)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
5.a.8.
Office of the City Manager
July 16, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Subject:
Recommendations of Human
Services Committee for Funding
of Qualified Agencies for Fiscal
Year 2001-2002
Background:
The Human Services Committee budget in the amount of $474,769 was established by
City Council with the adoption of the general fund budget for fiscal year 2001-02 on May
7, 2001. Requests from 40 agencies totaling $866,863.91 were received as indicated
on Attachment 1. Committee members studied each application prior to an allocation
meeting held on April 3, 2001. Agencies were notified of tentative allocations and
advised they could appeal these recommendations.
Appeals of Committee recommendations, as provided by Council policy, were received
after notification to each agency of its tentative recommended allocation. Appeals were
filed and heard April 17, 2001 from the following agencies: All Star Clinics, TAP - HOPE
VI Project, American Red Cross - Roanoke Chapter Disaster Services, Roanoke
Adolescent Health Partnership, Northwest Neighborhood Environmental Organization,
and Presbyterian Community Center. All appeals were denied.
Performance audits will be conducted by the Council of Community Services to evaluate
the effectiveness and efficiency of funded programs.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb :www. cl. roanoke .va. us
Honorable Mayor and Members of City Council
July 16, 2001
Page 2
Attachment 2 indicates funding received from other jurisdictions.
Recommended Action(s):
Transfer $474,769 from the Human Services Committee account #001-630-5220-3700
to new line items to be established with the Human Services Committee budget by the
Director of Finance as cited on Attachment 1.
Authorize the City Manager to execute contracts with the Salvation Army for the
Homeless Housing Program - Red Shield Lodge, ($14,000) and Abused Women's
Shelter - The Turning Point, ($14,000); St. John's Community Youth Program, Inc.,
($5,000); and the Council of Community Services, for performance audits to be
conducted, ($11,000).
Respectfully submitted,
arlene L
City Manager
DLB:tem
Attachments
Rolanda A. Johnson, Assistant City Manager for Community Development
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Director of Management and Budget
Glenn D. Radcliffe, Director of Human/Social Services
#CM01-00142
HUMAN SERVICES COMMITTEE
RECOMMENDED FUNDING ALLOCATIONS
2001/02
Attachment 1
Requested Received 2000101
YWCA:
Youth Club - 4,000 10,000
Child Care - - 0 - (New) 10,000
KISS - - 0 - (New) 2,000
Residence - - 0 - (New) 15,000 4,000 2,800
Boys and Girls Club 12,261 3,000 3,000
Blue Ridge Independent Living Center 9,866 2,000 2,000
St. John's Community Youth Program 10,000 5,000 5,000
Big Brothers/Big Sisters of Roanoke Valley, Inc.:
M&M's School Mentoring - 3,000 4,000
Community Based Mentoring - 4,000 8,000 7,000 7,000
Council of Community Services:
Information and Referral- 8,869 9,030 8,600
Volunteer Roanoke Valley-4,500 (New) 10,000 13,369
National Multiple Sclerosis Society, Blue Ridge Chapter 1,000 1,000 1,000
Literacy Volunteers of America - Roanoke Valley 3,000 1,000 1,000
Roanoke Valley Interfaith Hospitality Network (New) 8,000 - 0 - -0-
Bradley Free Clinic 22,500 22,500 22,500
Roanoke Area Ministries 49,450 40,000 40,000
Roanoke Valley CASA 6,000 6,000 6,000
West End Center for Youth 78,000 35,000 35,000
Greenvale School 12,000 9,000 8,000
CHIP:
Care Coordination Program - 21,450 21,450
Helpful Opport. for Parents to Excel - H.O.P.E. - - 0- (New) 14,200
Family Strengthening Program- 24,350 24,350 45,800 45,000
Northwest Neighborhood Environmental Organization, Inc. 20,000 -0- -0-
(NNEO) (New)
Southwest Virginia Second Harvest Food Bank 25,000 15,000 14,641
Planned Parenthood of Blue Ridge Education Program 8,000 4,000 4,000
The National Conference for Community and Justice (NCCJ) 5,000 2,000 2,000
Northwest Child Development Center 20,600 20,000 20,000
Total Action Against Poverty (New) 25,000 -0- -0-
Conflict Resolution Center - Community Conflict Resolution 15,000 6,000 6,000
Inner City Athletic Association - 5,000 10,000 5,000 5,000
All Star Clinics of Roanoke Valley (New) 5,000
Roanoke Valley Speech and Hearing Center, Inc. 3,500 3,500 3,500
YMCA 21st Community Learning Center Summer Outreach 29,398.88 9,000 8,500
Family Service of Roanoke Valley:
Home Care Aide - 14,000 15,500
Domestic Violence Treatment- 9,500 11,500
Adults Plus - 14,500 14,500
Teen Outreach Program --0- (New) 3,000 39,000 39,000
Presbyterian Community Center- Pathways After-School 16,000 4,000 -0-
~:~*.ogram (New)
Roanoke Adolescent Health Partnership 40,000 9,500 8,000
Prevent Child Abuse Roanoke Valley, Inc.
Parenting Programs - 2,000 2,000
Community Education - 2,000 2,000 4,000 4,000
Bethany Hall (New request for Nurse) 27,200 7,500 7,500
Adult Care Center of Roanoke Valley, Inc.:
Adult Day Care - 4,000 4,000
Respite Program - 2,000 2,000 6,000 6,000
Girl Scouts of Virginia Skyline Council - Girl Scouts Outreach 5,000 5,000 5,000
Program
TRUST:
Shelter Program - 7,600 9,100
Hotline Program - - 0 - (New) 600
Teenline Program - - 0 - (New) 180 7,600 7,600
Mental Health Association of Roanoke Valley - Roanoke 2,200 2,000 1,800
Valley Mental Health Care Collaborative
League of Older Americans, Inc. - Meals on Wheels 35,000 29,000 28,000
Unified Human Services Transportation System, Inc.- STAR 27,000 24,000 24,000
Specialized Transit Arranged Rides
Goodwill Industries of the Valley, Inc. - Transportation 48,000 38,000 38,000
Services
Roanoke Valley Chapter American Red Cross - Disaster 50,000 - 0 - -0-
Services - (New)
The Salvation Army:
Turning Point - 14,000 15,000
Red Shield Lodge for the Homeless- 14,000 14,000 28,000 27,000
Good Samaritan Hospice 5,000 1,000 1,000
Council of Community Services - Monitoring Services 11,000 11,000 11,000
TOTAL: 866,863.91 474,769 460,941
Attachment 2
2000-200t & 2001-2002 REGIONAL HUMAN SERVICE AGENCY FUNDING
Roanoke Roanoke County Salem
AGENCY 2000-01 2001-02 2000-01 '200t-02 2000-01 * 200t-02
Allocation Recommended Allocation AlloCation Allocation AllocatiOn
YWCA 2,800.00 4,000.00 -0- -0-
Boys and Girls Club 3,000.00 3,000.00 -0- -0-
Blue Ridge Independent
Living Center 2,000.00 2,000.00 1,755.00 -0-
St. John's Community
Youth Program 5,000.00 5,000.00 -0- -0-
Big Brothers/Big Sisters of
Roanoke Valley, Inc. 7,000.00 7,000.00 3,500.00 2,600.00
Council of Community
Services 8,600.00 13,369.00 2,520.00 2,500.00
National Multiple Sclerosis
Society, Blue Ridge 1,000.00 1,000.00 -0- 500.00
Chapter
Literacy Volunteers of
America - Roanoke Valley 1,000.00 1,000.00 -0- 250.00
Roanoke Valley Interfaith
Hospitality Network -0- -0-
Bradley Free Clinic 22,500.00 22,500.00 2,852.00 3,000.00
Roanoke Area Ministries 40,000.00 40,000.00 439.00 1,500.00
Roanoke Valley CASA 6,000.00 6,000.00 7,500.00 3,000.00
West End Center for Youth 35,000.00 35,000.00 -0- -0-
Greenvale School 8,000.00 9,000.00 3,050.00 -0-
CHIP 45,000.00 45,800.00 21,000.00 39,000.00
Roanoke Roanoke County Salem
AGENCY 2000-01 2001-02 2000-01 '200t-02 2000-01 * 2001'02
Allocation Recommended Allocation Allocation Allocation AllOCation
Northwest Neighborhood
Environmental -0- -0-
Organization, Inc.
Southwest Virginia Second
Harvest Food Bank 14,641.00 15,000.00 5,000.00
Planned Parenthood of
Blue Ridge 4,000.00 4,000.00 -0- -0-
The National Conference
for Community and Justice 2,000.00 2,000.00 800.00 500.00
Northwest Child
Development Center 20,000.0 20,000.00 -0- -0-
Total Action Against -0- -0-
Poverty
Conflict Resolution Center 6,000.00 6,000.00 -0- 1,500.00
Inner City Athletic
Association 5,000.00 5,000.00 -0- -0-
Roanoke Valley Speech &
Hearing Center 3,500.00 3,500.00 1,000.00 1,400.00
YMCA 8,500.00 9,000.00 -0- -0-
Family Service of Roanoke
Valley 39,000.00 39,000.00 8,539.00 2,000.00
Presbyterian Community -0- 4,000.00
Center
Roanoke Adolescent
Health Project 8,000.00 9,500.00 -0- -0-
Prevent Child Abuse
Roanoke Valley 4,000.00 4,000.00 3,020.00 2,150.00
Bethany Hall 7,500.00 7,500.00 800.00 -0-
Adult Care Center of
Roanoke Valley 6,000.00 6,000.00 7,711.00 5,300.00
AGENCY
Girl Scouts of Virginia
S_~line Council
TRUST
Mental Health Association
of Roanoke Valley
League of Older
Americans
Unified Human Services
Transportation Systems,
Inc
Goodwill Industries of the
Val_~, Inc.
American Red Cross-
Roanoke Valle Cy__~ter
The Salvation Army
Good Samaritan Hos ic_p_~
Roanoke
2000-01
Allocation
5,000.00
7,600.00
1,800.00
28,000.00
24,000.00
38,000.00
-0-
27,000.00
1,000.00
2001-02
~ecommended
5,000.00
7,600.00
2,000.00
29,000.00
24,000.00
38,000.00
-0-
28,000.00
Roanoke County~
2000-01
Allocation
5,000.00
3,200.00
640.00
-0-
-0-
6,582.00
-0-
'2001-02
Allocation
Salem
2000-01 * 2001,02
Allocation Allocation
5,000.00
3,500.00
-0-
8,000.00
-0-
30,000.00
2,500.00
5,000.00
1,000.00 7,500.00
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35477-071601 amending and reordaining certain
sections of the 2001-2002 School Food Services Fund Appropriations, in connection with
reappropriation of unspent budget funds that were originally appropriated and are
· contractually obligated for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
HSAgenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35477-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
School Food Services Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 School Food Services Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
AD~ropriation-~
Food Services
Total Appropriations
Fund Balance
Reserve for Prior Year Encumbrances
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35476-071601 amending and reordaining certain
sections of the 2001-2002 School Fund Appropriations, in connection with reappropriation
of unspent budget funds that were originally appropriated and are contractually obligated
for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
H:~S~genda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35476-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 School Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADoropdation~
Instruction
General Support
Transportation
Operation/Maintenance of Plant
Facilities
Total Appropriations
Fund Balance
$ 411,360
49,601
2,174
49,439
657,479
Reserve for Prior Year Encumbrances
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-361
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35475-071601 amending and reordaining certain
sections of the 2001-2002 Fleet Management Fund Appropriations, in connection with
reappropriation of unspent budget funds that were originally appropriated and are
contractually obligated for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc.'
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
H:~genda.01~July 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35475-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Fleet Management Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
Armropriation,~
Operating Expenses
Capital Outlay
Total Appropriations
$ 10,674
108 315
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-301
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35474-071601 amending and re°rdaining certain
sections of the 2001-2002 Department of Technology Fund Appropriations, in connection
with reappropriation of unspent budget funds that were originally appropriated and are
contractually obligated for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
HSAgenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of.July, 2001.
No. 35474-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Department of Technology Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Department of Technology Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
Armropriation~
Operating Expenses
Computer Aided Dispatch
Telephone System Maintenance
Total Appropriations
$118,524
7,717
18,570
144,811
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M, Moon
Deputy City Clerk
July 18, 2001
File #60-192
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35473-071601 amending and reordaining certain
sections of the 2001-2002 Transportation Fund Appropriations, in connection with
reappropriation of unspent budget funds that were originally appropriated and are
contractually obligated for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
~ ~ ~, ~~1[~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
HSAgenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35473-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Transportation Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Transportation Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aooropriation~
Church Avenue Parking Garage $ 960
Total Appropriations ,~ 960
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-331
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35472-071601 amending and reordaining certain
sections of the 2001-2002 Civic Center Fund Appropriations, in connection with
reappropriation of unspent budget funds that were originally appropriated and are
contractually obligated for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc.'
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
H:~genda.01kluly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35472-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Civic Center Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Aporopriations
Operating Expenses
Capital Outlay
Concessions
Total Appropriations
$ 5,303
37,407
17 242
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-27
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35471-071601 amending and reordaining certain
sections of the 2001-2002 Sewage Fund Appropriations, in connection with reappropriation
of unspent budget funds that were originally appropriated and are contractually obligated
for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
H:~Agenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35471-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002
Sewage Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Sewage Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~)oropriations
Administration
Maintenance
Operations
Laboratory
Lateral Maintenance and Replacement
Total Appropriations
$ 460,039
15,208
978
242
16,338
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60-468B
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35470-071601 amending and reordaining certain
sections of the 2001-2002 Water Fund Appropriations, in connection with reappropriation
of unspent budget funds that were originally appropriated and are contractually obligated
for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director, Management and Budget
H:~Agenda.01kluly 16, 2001 correspondenc.wpd *
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35470-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 2001-2002 Water Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~3~)ropHations
Operating Expenses
Pumping Station and Tanks
Purification
Capital Outlay
Utility Line Services
Total Appropriations
$ 30,071
437
46,991
173,256
97,475
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #60
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 35469-071601 amending and reordaining certain
sections of the 2001-2002 General Fund Appropriations, in connection with reappropriation
of unspent budget funds that were originally appropriated and are contractually obligated
for goods and services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Barry L. Key, Director of Management and Budget
H:~Agenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2001.
No. 35469-071601.
AN ORDINANCE to amend and reordain certain sections of the 2001-2002 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
section~ of the 2001-2002 General Fund, be, and the same are hereby, amended and
reordained to read as follows, in part:
AoorooHations
Treasurer
Clerk of Circuit Court
Juvenile and Domestic Relations Court Services
Juvenile and Domestic Relations Court Clerk
General District Court
Circuit Court
Commissioner of the Revenue
Sheriff
Jail
Commonwealth's Attorney
City Council
City Attorney
City Clerk
Real Estate Valuation
Municipal Auditing
Department of Finance
Billings and Collections
Electoral Board
City Manager
Economic Development
Department of Management and Budget
Human Resources
Occupational Health
Communications - E911
1,328
26,707
13,112
9,871
7,483
97
5,801
125
158,468
84
1,291
8O3
4,982
19,112
58,752
934
25,147
9,464
436
8,208
5,900
48,334
1,000
23,833
Communications - Radio Shop
Purchasing
Custodial Services
Facilities Management
Fire - Operations
Emergency Medical Services
Streets and Traffic
Paving
Snow Removal
Street Lighting
Traffic Engineering
Solid Waste Management
Engineering
Building Services
Planning and Code Enforcement
Parks and Grounds Maintenance
Recreation
Social Services - Administration
Income Maintenance
Social Services - Services
VISSTA
Human Services/Community Education
Outreach Detention
Youth Haven I
Crisis Intervention
Police - Investigation
Police - Patrol
Police - Services
Police - Training
Law Library
Libraries
Environmental Services and Emergency Management
29 407
2,018
18 554
447 132
4 712
6,567
31 549
440,271
41,678
25,827
133,107
14 721
169 269
21 296
46 401
18O 642
72 144
1,110
7,632
16,440
1,611
3,772
17,760
9,195
31,943
15
7,251
9,219
2,702
4,271
11,394
11,290
Total Appropriations
$2,252,172
Fund Balance
Reserve for Prior Year Encumbrances
$2,2521172
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
July 16, 2001
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virgh~ 24006-t~20 ~ 'i !?~!_".i
Telephone: (~'40) 853-282t
Fax: (540) 853-2940
5~b.l.
JESSE A. HALL
Deputy Director
The
The
The
The
The
The
The
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
At the close of fiscal year 2001, budgeted funds were obligated for outstanding
encumbrances. Purchase orders or contracts were issued for goods and services as of the
close of fiscal year 2001, but delivery of the goods or performance of the services had not
been completed. Reappropriation of these funds carries forward the unspent budget funds
that were originally appropriated and are contractually obligated for the goods and services.
The appropriation amounts are as follows:
General Fund Open Encumbrances
Water Fund Open Encumbrances
Sewage Fund Open Encumbrances
Civic Center Fund Open Encumbrances
Transportation Fund Open Encumbrances
Department of Technology Fund Open Encumbrances
Fleet Management Fund Open Encumbrances
School Fund Open Encumbrances
School Food Services Fund Open Encumbrances
$ 2,252,172
348,230
492,805
59,952
96O
144,811
118,989
1,170,053
24,695
Honorable Mayor and Members
of City Council
July 16, 2001
Page 2
I recommend that Council adopt the attached budget ordinances to reappropriate these funds
into the current year budget in order that these encumbrances may be properly liquidated.
Sincerely,
Director of Finance
JDG/THT/ctg
Attachments
C;
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
William Kelley, Assistant Superintendent of Operations
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #24-27
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35478-071601 amending and reordaining Chapter
26, Sewers and Sewage Disposal, Article III, Sewer Use Standards, Code of the City of
Roanoke (1979), as amended, by amending certain subsections of {}26-43, Definitions,
and {}26-56, Discharge permits for industrial waste, with regard to certain items specifically
regulated by the Code in order to comply with regulations of the United States
Environmental Protection Agency (EPA), which proposed amendments have been
approved by both the EPA and the Virginia Department of Environmental Quality (DEQ).
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
H:XAgenda.01XJuly 16, 2001 correspondenc.wpd
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN
The 16th day of July, 2001.
No. 35478-071601.
ORDINANCE amending and reordaining Chapter 26, Sewers and Sewage
Disposal, Article III, .Sewer Use Standard.q, Code of the City of Roanoke (1979), as amended,
by amending certain subsections of {}26-43, Definitions, and §26-56, Discharge permits for
industrial waste, with regard to certain items specifically regulated by this Code in order to
comply with regulations of the United States Environmental Protection Agency (EPA),
which proposed amendments have been approved by both the EPA and the Virginia
Department of Environmental Quality (DEQ); and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 26-43, Definitions, and §26-56, Discharge permits for industrial waste,,
Article III, Sewer Use Standards, Chapter 26, .Sewers and Sewage Disposal, of the Code of
the City of Roanoke (1979), as amended, are hereby amended and reordained to read and
provide as follows:
§26-43. Definition.q.
For the purpose of this article, the words and phrases set out in this
section shall have the following meanings:
***
COD (chemical oxygen demand) means the measure, expressed in mg/1, of the
oxygen consuming capacity of inorganic and organic matter present in water
or wastewater, expressing the amount of oxygen consumed from a chemical
oxidant in a specific test, but not differentiating between stable and unstable
organic matter and thus not necessarily correlating with biochemical oxygen
demand.
H:LMEASURE S\o-amsewstand. 2 ff
COD (soluble) means the COD of the filtrate from wastewater that is filtered
through a gooch crucible as required by the suspended solids test in "Standard
Methods."
§26-56. Discharge permits for industrial waste.
(k)
All owners of facilities governed by industrial wastewater permits
issued pursuant to this section shall also comply with any applicable
reporting requirements, including but not limited to:
(1) Baseline monitoring reports.
(b) Industrial users described above shall submit the
information set forth below:
Flow measurement. Information showing the measured
or estimated average daily and maximum daily flow, in
gallons per day, to the POTW from regulated process
streams and other streams, as necessary, to allow use of
the combined wastestreams formula set out in 40 CFR
403.6(e).
2. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect
immediately upon its passage.
ATTEST:
City Clerk.
H:~lEASURESXo-amsewstand.2ff 2
WILLIAM M. HACKWORTH
CITY A'~FORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINI~ ~2401 1-1595~
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ci.roanoke.va.us
July 16, 2001
5.c.1.
ELIZABETH K. DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WH,SON
DAVID L. COLLINS
ASSISTANT CITY A'ITORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Amendment to Sewer Use Standards
Dear Mayor Smith and Members of Council:
On June 18,2001, City Council adopted Ordinance No. 35423-061801, to implement
the recommendations contained in the letter of the City Manager to the Council with regard
to United States Environmental Agency (EPA) regulations requiring certain scientific study
and evaluation to be done every five years of the local limits section of the City's sewer use
standards. After the required study was completed, the results required amendments to
several definitions and sections of Article III, Sewer Use Standards, of Chapter 26, Sewers
and Sewage Disposal, of the Code of the City of Roanoke (1979), as amended. The Virginia
Department of Environmental Quality (DEQ) also approved the amendments.
Upon review of the above referenced ordinance, it appears that one definition in §26-
43, Definitions, relating to chemical oxygen demand (COD) and biochemical oxygen
demand (BOD) ratios should have been deleted. In addition, subsection (k)(1)(b)(4) of §26-
56, Discharge permits for industrial waste, requires the addition of two words. These
amendments are of a housekeeping nature to correct an inadvertent oversight in the preVious
ordinance.
An ordinance is attached for Council's consideration which, if adopted, will
accomplish these housekeeping amendments.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH:f
H:\COUNCIL\l-hmsewerstandards
The Honorable Mayor and Members
of City Council
July 16, 2001
Page 2
Attachment
cc: Darlene L. Burcham, City Manager
Michael T. McEvoy, Director of Utilities
S. Scott Shirley, Manager, Water Pollution Control Plant
Gary E. Tegenkamp, Assistant City Attorney
H:\COLrNCIL\l-hmsewerstandards
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- ! 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@ci.roanokc.va.us
July 18, 2001
File #67
STEPHANIE M. MOON
Deputy City Clerk
D. Kent Chrisman, Chair,
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
I am enclosing copy of ResolutiOn No. 35479-071601 renaming Washington Park as
Booker T. Washington Park.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
Wanda B. Reed, Acting Director of Parks and Recreation
Robert K. Bengtson, Director, Public Works
Phillip C. Schirmer, City Engineer
George C. Snead, Jr., Assistant City Manager for Operations
James Grigsby, Chief of Fire-EMS
A. L. Gaskins, Chief of Police
Martha P. Franklin, Secretary, City Planning Commission
H:~Agenda.01~July 16, 2001 corrcspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35479-071601.
A RESOLUTION renaming Washington Park as the Booker T. Washington Park.
WHEREAS, on June 29, 1923, by motion, City Council named Washington Park;
WHEREAS, a citizen committee established to study ways of improving Washington
Park has recommended renaming the Park in order to reflect the history of the Park; and
WHEREAS, the Planning Commission's guidelines for naming public facilities
indicate that names with historical basis are appropriate, and the Commission concurs in the
committee's recommendation that the Park's name be changed.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The name of Washington Park is hereby changed to Booker T. Washington Park
to reflect the history of the Park, in accordance with the recommendation contained in the
report dated June 21,2001, of the Roanoke City Planning Commission.
2. The City Manager is requested to cause this renaming to be noted with the
installation of appropriate signs and the City Engineer is requested to make appropriate
notations on the City's maps to indicate the change in the Park's name.
ATTEST:
City Clerk.
H:'4VtEASURES~'-renamingwashingtonpark
.a.
Roanoke City Department of Plant
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
July 16, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Renaming of Washington Park
Planning Commission Action:
On June 21, 2001, the Planning Commission considered the request to rename
Washington Park to Booker T. Washington Park. By a vote of 6-0 (Mr. Hill absent,
Messrs. Butler, Campbell, Chrisman, Dowe, Manetta, and Rife voting in favor of the
request), the Planning Commission recommended approval of the proposed name
change.
Background:
The Acting Director of Parks and Recreation has requested that Washington Park be
renamed to Booker T. Washington Park to reflect the history of the park. This name
change is recommended by a citizen committee established to make improvements to
Washington Park. See attached letter of June 4, 2001.
At the Commission's regular meeting on June 21,2001, Evie Lander presented the staff
report on the requested renaming, recommending approval of the request. After
discussion by the Planning Commission, the Commission's chairman asked for citizen
comment. There being none, the Commission recommended approval.
LO.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Considerations:
The Comprehensive Plan identifies Washington Park as a city park. The Plan
recommends that existing parks and recreation facilities should be continued and
supported.
Planning Commission guidelines for naming public facilities recommend that names with
historical basis are appropriate.
Recommendation:
The Planning Commission recommends that City Council rename Washington Park to
Booker T. Washington Park, as requested by the citizen committee and the Department of
Parks and Recreation.
Respectfully submitted,
'7'
D. Kent Chdsman, Chairman
Roanoke City Planning Commission
C~
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Wanda B. Reed, Acting Director, Parks and Recreation
2
iR 0 A N 0 K E C I T'Y'
P A R K S &
R E C RE A T I ON
210 Reserve Avenue SW Roanoke, Virginia 24016
540/853-2236 FAX 540/853-1287
RECYCLED PAPER
June 4,2001
Planning Commission
D. Kent Christman, Chairman
215 Church Ave. Room 166
Roanoke, VA 24016
0 G 200i.
Pianning and
Cc ie Enforcement
RE: Renaming of Washington Park
Last year, the City Manager appointed a citizen committee to make recommendations for
improvements to Washington Park and a memorial to Booker T. Washington. Committee
members have thoroughly researched the history of the park and find that historical records
do not reflect for whom the park was named -- George Washington, Booker T. Washington
or a local person.
Washington Park is generally believed to be named after Booker T. Washington. The
Committee is requesting an official name change of this park to Booker T. Washington
Park.
I am requesting that this issue is placed on the next Planning Commission's agenda and
if necessary send the recommendation to City Council so that they may officially adopt the
name Booker T. Washington Park to honor this important individual.
WBR/kaj
Respectfully submitted,
Wanda B. Reed
Acting Director
CC:
Members of Washington Park Memorial Committee
MARY F. PARKER, CMC
Ci~ Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.manoke.va, us
July 18, 2001
File #85-514
STEPHANIE M. MOON
Deputy City Clerk
D. Kent Chrisman, Chair,
City Planning Commission
2319 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Chrisman:
I am enclosing copy of Resolution No. 35480-071601 authorizing the City Manager to
officially name that section of Ferndale Drive, N. W., from extended Ordway Drive to its
terminus to Ordway Drive as Ordway Drive, N. W.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Darlene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
George C. Snead, Jr., Assistant City Manager for Operations
Robert K. Bengtson, Director, Public Works
Phillip C. Schirmer, City Engineer
James Grigsby, Chief of Fire-EMS
H:'~Agenda.OlXJuly 16, 2001 correspondenc.wpd
D. Kent Chrisman
July 18, 2001
Page 2
A. L. Gaskins, Chief of Police
Wanda B. Reed, Acting Director of Parks and Recreation
David A. Morgan, General Manager, Valley Metro
Jesse H. Perdue, Water Division Manager
Lawrence E. Trent, Utility Lines Superintendent
Kenneth H. King, Jr., Manager, Streets and Traffic
Frank Decker, Superintendent, Solid Waste Management
Barry L. Key, Director, Management and Budget
Evelyn S. Lander, Department of Planning and Code Enforcement
H:XAgenda.01Lluly 16, 2001 correspondenc.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 !-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va, us
July 18, 2001
File #85-514
STEPHANIE M. MOON
Deputy City Clcrk
Billy W. Martin, Postmaster
419 Rutherford Avenue, N. E.
Roanoke, Virginia 24022-9998
Dear Mr. Martin:
I am enclosing copy of Resolution No. 35480-071601 authorizing the City Manager to
officially name that section of Ferndale Drive, N. W., from extended Ordway Drive to its
terminus to Ordway Drive as Ordway Drive, N. W.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Dadene L. Burcham, City Manager
Rolanda A. Johnson, Assistant City Manager for Community Development
George C. Snead, Jr., Assistant City Manager for Operations
Robert K. Bengtson, Director, Public Works
Phillip C. Schirmer, City Engineer I
James Grigsby, Chief of Fire-EMS
H:',Agenda.01',July 16, 2001 corcespondenc.wpd '
Billy W. Martin
July 18, 2001
Page 2
A. L. Gaskins, Chief of Police
Wanda B. Reed, Acting Director of Parks and Recreation
David A. Morgan, General Manager, Valley Metro
Jesse H. Perdue, Water Division Manager
Lawrence E. Trent, Utility Lines Superintendent
Kenneth H. King, Jr., Manager, Streets and Traffic
Frank Decker, Superintendent, Solid Waste Management
Barry L. Key, Director, Management and Budget
Evelyn S. Lander, Department of Planning and Code Enforcement
H:XAgenda.01X July 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35480-071601.
A RESOLUTION authorizing the City Manager to officially name a public right-o~way
locked within the City.
WHEREAS, pursuant to §30-34 of the Code of the City of Roanoke (1979), as amended, the
City Mahager is authorized to review and recommend to City Council the naming and renaming of
existing streets and alleys, both public and private;
WHEREAS, new industrial development along Frontage Road resulted in the extension of
Ordway Drive, N.W., from Hershberger Road, N.W., to Femdale Drive, N.W.;
WHEREAS, a cul-de-sac was installed on Ferndale Drive, N.W., near William Ruffner
Middle School for traffic safety purposes;
WHEREAS, the name of the new street connection was never changed to reflect the new
street pattern;
WHEREAS, the City Manager referred this matter to the Planning Commission for the City
of Roanoke, which held a public hearing on June 21, 2001, and forwarded this matter to City
Council for its consideration;
WHEREAS, the legal requirements of Section 30-34 of the Code of the City of Roanoke
(1979), as amended, have been satisfied; and
WHEREAS, the Planning Commission for the City of Roanoke has made its
recommendation to City Council in a report dated July 16, 2001.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That section of Femdale Drive, N.W., from the extended Ordway Drive, N.W., to its
terminus to Ordway Drive, N.W., is hereby designated and named Ordway Drive, N.W.
2. The City Engi.neer is hereby directed to cause the above public right-of-way name
to be appropriately noted on all maps and plats lodged in his care and to cause the placement of
appropriate street name signs on said right-of-way.
3. The City Clerk is hereby directed to transmit attested copies of this resolution to the
Postmaster and relevant departments in order to be apprised of the aforesaid street name change.
ATTEST:
City Clerk.
H:'dI.F,.S',,R-$T-Nam~Chang¢-Ordway (7-16-01)
6.b,
Roanoke City Department of Pla
and Code Enforcemen!
Room 166, Municipal Building
215 Church Avenue, S.W.
Raanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
July 16, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request for Street Name Change of a portion of Ferndale Drive to
Ordway Drive due to road reconstruction
Planning Commission Action:
On June 21,2001, the Planning Commission considered the request to change the street
name of a portion of Ferndale Drive, to Ordway Drive. By a vote of 6-0 (Mr. Hill absent,
Messrs. Butler, Campbell, Chrisman, Dowe, Manetta and Chrisman voting in favor), the
Planning Commission recommended approval of the proposed name change.
Background:
New industrial development along Frontage Road resulted in the extension of Ordway
Drive from Hershberger Road to Ferndale Drive. A cul-de-sac was installed on Ferndale
Drive near William Ruffner Middle School for traffic safety purposes. The name of the
new street connection was never changed to reflect the new street pattern. These
improvements are illustrated on the attached map.
At the Commission's regular meeting on June 21,2001, Evie Lander presented the staff
report on the requested name change, recommending approval of the request. There was
no one in the audience whowas either in fa,~0r of or opposed to the requested change.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Considerations:
The Comprehensive Plan identified the area for new industrial development. The Plan
recommended that the City's traffic management system should be an reviewed on an on-
going basis.
Recommendation:
Planning Commission recommends that City Council rename Ferndale Drive from the
extended Ordway Drive to its terminus to Ordway Drive. There would be no change in the
name of Ferdale Drive from Ferncliff Avenue to the cul-de- sac.
Respectfully submitted,
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
attachment
c: Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Phil Schirmer, City Engineer
Johnson & Johnson Offsite Improvements
Ferndale/Ordway Drive and Frontage Road
Femdale Drive,'Ordway Drive and Frontage Road were altered due to the development of the
Johnson & Johnson (J&J) property on Frontage Road. Initially, the back of the J&J property
could be accessed by Femdale Drive. However, the School Board was concerned about the
increase in traffic impacting Ruffner Middle School, so it was decided to cul-de-sac Ferndale
Drive to restrict the flow of traffic near the school and to extend Ordway Drive to the back of the
J~:J propev, y.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #100-166
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35438-071601 authorizing the City Manager to'
execute an agreement, deed and any related and necessary documents providing for the
sale and conveyance of City-owned property located at 506 Church Avenue, S. W., and
the adjoining lot, bearing Official Tax Nos. 1113419 and 1113418, to the YMCA of
Roanoke Valley, Inc., upon certain terms and conditions.
The above referenced measure was adopted by the Council of the City of Roanoke on its
first reading on Monday, July 2, 2001, also adopted on its second reading on Monday,
July 16, 2001, and will be in full force and effect ten days following the date of adoption of
its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Fulton C. Johnson, Executive Director, YMCA of Roanoke Valley, Inc., 425 Church
Avenue, Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Rolanda A. Johnson, Assistant City Manager for Community Development
Wanda B. Reed, Acting Director of Parks and Recreation
H:~,Agenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35438-071601.
AN ORDINANCE authorizing the City Manager to execute an agreement, deed and
any related and necessary documents providing for the sale and conveyance of City-owned
property' located at 506 Church Avenue and the adjoining lot, bearing Official Tax Nos.
1113419 and 1113418, to the YMCA of Roanoke Valley, Inc., upon certain terms and
conditions.
WHEREAS, a public hearing was held on July 2, 2001, pursuant to § § 15.2-1800(B)
and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest
and citizens were afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the
City, to execute and attest, respectively, an agreement, deed and any related and necessary
documents providing for the sale and conveyance of City-owned property located at 506
Church Avenue and the adjoining lot, bearing Official Tax Nos. 1113419 and 1113418, to
the YMCA of Roanoke Valley, Inc., upon the terms and conditions set forth in the City
Manager's letter to this Council dated July 2, 2001.
2. All documents necessary for this conveyance shall be in form approved by the
City Attorney.
ATTEST:
City Clerk.
HAORD-GEN~OS--City to YMCA (PH 7-02-01)
Office of the City Manager
July 2, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Agreement between City of
Roanoke and YMCA
Background:
The YMCA of Roanoke Valley, a non-profit organization, plans to build a new 40,000
square feet Central Branch YMCA to be located at 5th Street and Luck Avenue. This
facility is needed to accommodate its expanding number of programs and to replace its
current outdated facility. Construction of the new $6.5 million facility is scheduled to
begin no later than June 1, 2002. The YMCA has made a formal offer to the City to
enter into a collaborative agreement for partnering on the development and use of the
new facility.
Considerations:
The Agreement, similar in form to Attachment A, specifies that the City will provide a
two million dollar ($2,000,000) grant toward the construction of the indoor aquatic
facility. Annual equal payments will be made to the YMCA over a period of ten (10)
years with the first payment of $200,000 due by September 1, 2001. Funding of
$200,000 for the FY 2002 payment is available in account number 008-530-9757-9003.
Funding for the annual payment of $200,000 for the remainder of the nine year
commitment will be provided for annually during the budget adoption process. This
funding may be provided from Capital Projects Fund interest earnings or as a part of the
adopted Transfer to Capital Projects Fund. Funding for operational support will not be
requested. To facilitate construction, a real estate swap will occur between the City and
the YMCA as indicated in Attachment B. The City will transfer title of Roanoke City
Official Tax Nos. 1113419 and 1113418 (506 Church Avenue and adjoining lot) to the
YMCA. Upon completion of the construction of the new facility, the YMCA will transfer
title of its current parking lot and facility, excluding the annex gymnasium, which adjoins
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roonoke,vo.us
The Honorable Mayor and Members of Council
July 2, 2001
Page 2
the current Central Branch of the YMCA (425 Church Avenue), Roanoke City Official
Tax Nos. 1011206, 1011209 and 1011210. The property received by the City may be
valuable in addressing parking needs in this area.
Benefits for City residents as outlined in the Agreement include a discount on the initial
joining fee at all facilities owned or operated by the YMCA in the City of Roanoke,
County of Roanoke, City of Salem, Town of Vinton and County of Botetourt. In addition,
Parks and Recreation will participate with the YMCA in a Program Committee to
develop programs.
Recommended Action:
City Council authorize the City Manager and the City Clerk to execute and attest,
respectively, an Agreement in substantially the same form attached as Attachment A,
and as approved as to form by the City Attorney and any other documents necessary to
implement the terms of the Agreement.
Res(~ectfully submitted,
City Manager
DLB:kaj
Attachment
CC~
Rolanda A. Johnson, Assistant City Manager for Community Development
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Wanda B. Reed, Acting Director of Parks and Recreation
#CM01-00138
CITY OF ROANOKE, VIRGINIA
AGREEMENT WITH YMCA OF ROANOKE VALLEY
DRAFT 6-27-01
THIS AGREEMENT, made at Roanoke, Virginia, this day of ,2001,
by and between the CITY OF ROANOKE, VIRGINIA (hereinafter referred to as "City") and the
YMCA OF ROANOKE VALLEY (hereinafter referred to as "YMCA").
WHEREAS, the YMCA is in need of a new facility to accommodate its expanding number
of programs and to replace its current facility;
WHEREAS, the YMCA is a nonprofit organization as defined in Section 501 (c)(3) of Title
26 of the United States Code;
WHEREAS, the YMCA has supplied and provided significant services to the citizens of the
Roanoke Valley, including the City of Roanoke; and
WHEREAS, the City is willing to transfer to the YMCA certain property (parcels 1113418
and 1113419) now used for employee parking for the construction of a new YMCA, and upon
completion of the construction of the new YMCA facility, the YMCA is willing to transfer to the
City a portion of the property (parcels 1011206, 1011209 and 1011210) on which the current facility
is located.
THEREFORE, IN CONSIDERATION of the benefits which will accrue to the parties hereto
by virtue of this Agreement and the respective covenants herein contained, it is mutually covenanted
and agreed as follows:
1. Term of Agreement:
The rights and responsibilities of Paragraphs Nos. 8, 14, 15, 16, and 17 of this Agreement
shall commence on the 1 st day of July, 2004, and continue for a period of twenty years through
DRAFT 6-27-01
2024. The rights and responsibilities of the remaining sections shall be completed as of the dates
stated herein.
2. Transfer of real estate from the City_ to the YMCA:
Before July 1, 2002, the City will transfer title to Roanoke City Official Tax Nos. 1113419
and 1113418 (hereinafter "Property For YMCA") to the YMCA. The City shall not be obligated to
prepare the Property For YMCA for use by the YMCA and the YMCA agrees to accept such
Property For YMCA in its "as is" condition. Pursuant to Paragraph 8, the YMCA assumes no duty
to insure the Property For YMCA for any loss or liability prior to the closing date.
3. Exchange of ProperW For YMCA and warranties:
A. Simultaneously with the transfer set forth in Paragraph 2, above, the City shall record
the deed with the Clerk of the Circuit Court for the City of Roanoke. In addition to any
representations and warranties contained elsewhere in this Agreement, the City warrants and
represents that: (a) the City will, in accordance with this Agreement, convey title to the Property For
YMCA free and clear of all liens, covenants, conditions, restrictions, right-of-ways, easements, and
encumbrances of any kind or character whatsoever; (b) the City has good and marketable fee simple
title to the Property For YMCA, and the City is the sole owner of the Property For YMCA; (c) the
City has no knowledge of any pending or threatened proceedings for condemnation or the exercise
of the right of eminent domain as to any part of the Property For YMCA or the limiting or denying
of any right of access thereto; (d) the City has no knowledge of, nor has it received any notice of,
any special taxes or assessments relating to the Property For YMCA or any part thereof; and (e) there
are no leases of the Property For YMCA.
B. Title to the Property For YMCA shall be conveyed by the City to the YMCA with
good, clear marketable title by special warranty deed, free and clear of all liens, covenants,
2
DRAFT 6-27-01
conditions, restrictions, right-of-ways, easements, and encumbrances of any kind or character
whatsoever, in form acceptable to the YMCA. The City shall convey title to the Property For
YMCA by a good and sufficient Special Warranty Deed with English covenant of title, prepared at
the expense of the City, in recordable form, conveying fee simple title to the Property For YMCA
to the YMCA.
C. Delivery of title in accordance with the foregoing shall be evidenced by the
willingness on the closing date of a title company selected by the YMCA to issue, upon payment of
its normal premium, to the YMCA its A.L.T.A. (Form B) Owner's Policy of Title Insurance insuring
the YMCA in the amount of $ .00 in respect to the Property For YMCA and that
title to the Property For YMCA is vested in the City.
4. Construction duty_ of YMCA:
Upon the transfer of the Property For YMCA from the City to the YMCA, and by December
1, 2002, the YMCA will begin construction of a new facility for fitness, swimming, athletic and
recreational programs (hereinafter "New YMCA") on the Property For YMCA. The facility will be
at least 40,000 square feet and will cost approximately Six Million Five Hundred Thousand Dollars
and No Cents ($6,500,000.00). A permanent certificate of occupancy for the entire New YMCA will
be sought by the YMCA, and the YMCA agrees to take such action as is necessary to ensure that a
permanent certificate of occupancy for the New YMCA is issued by June 30, 2004.
5. Transfer of real estate from the YMCA to the City:
Within thirty (30) days after the issuance of a permanent certificate of occupancy for the New
YMCA, but in no event later than July 31, 2004, the YMCA shall transfer title of Roanoke City
Official Tax Nos. 1011206, 1011209 and 1011210 (hereinafter "Property For City"). The property
shall be in substantially the same condition as the day this Agreement is signed. The YMCA shall
3
DRAFT 6-27-01
not be obligated to prepare the subject Property For City for use by the City. Pursuant to Paragraph
8, the City assumes no duty to insure the Property For City for any loss or liability prior to the
closing date therefor.
6. Reversion of property_ to the City_:
In the event the YMCA does not commence or complete construction of the New YMCA in
accordance with the terms of this Agreement after title to the Property For YMCA has been
transferred from the City to the YMCA, the YMCA transfer title of, and all improvements to, the
Property For YMCA back to the City by June 30, 2004. In the event the Property For YMCA reverts
to the City, the YMCA shall reimburse the City Two Hundred Thousand Dollars and No Cents
($200,000.O0).
7. Exchange of Property For City and warranties:
A. Simultaneously with the transfers set forth in Paragraph 5, above, the YMCA shall
record the deed with the Clerk of the Circuit Court for the City of Roanoke. In addition to any
representations and warranties contained elsewhere in this Agreement, the YMCA warrants and
represents that: (a) the YMCA will, in accordance with this Agreement, convey title to the Property
For City free and clear of all liens, covenants, conditions, restrictions, right-of-ways, easements, and
encumbrances of any kind or character whatsoever; (b) the YMCA has good and marketable fee
simple title to the Property For City, and the YMCA is the sole owner of the Property For City; (c)
the YMCA has no knowledge of any pending or threatened proceedings for condemnation or the
exercise of the right of eminent domain as to any part of the Property For City or the limiting or
denying of any right of access thereto; (d) the YMCA has no knowledge of, nor has it received any
notice of, any special taxes or assessments relating to the Property For City or any part thereof; and
(e) there are no leases of the Property For City.
4
DRAFT 6-27-01
B. Title to the Property For City shall be conveyed by YMCA to the City with good,
clear marketable title by general warranty deed, free and clear of all liens, covenants, conditions,
restrictions, right-of-ways, easements, and encumbrances of any kind or character whatsoever, in
form acceptable to the City Attorney for the City of Roanoke. The YMCA shall convey title to the
Property For City by a good and sufficient General Warranty Deed with English covenant of title,
prepared at the expense of the YMCA, in recordable form, conveying fee simple title to the Property
For City to the City.
C. Delivery of title in accordance with the foregoing shall be evidenced by the
willingness on the closing date of a title company selected by the City to issue, upon payment of its
normal premium, to the City its A.L.T.A. (Form B) Owner's Policy of Title Insurance insuring the
City in the amount of $2,000,000.00 in respect to the Property For City and that title to the Property
For City is vested in the YMCA.
8. Environmental:
For purposes of this Agreement, the terms "hazardous waste" or "hazardous substance" shall
include every material, waste, contaminant, chemical, toxic pollutant or other substance listed or
described in any of the following sources, as amended from time to time: (i) the Resource
Conservation and Recovery Act of 1976, codified at 42 U.S.C. Sections 6901, et seq. (RCRA); (ii)
the Comprehensive Environmental Response Compensation and Liability Act of 1980 (CERCLA),
as amended by the Superfund Amendments and Reauthorization Act of 1986 (SARA), codified at
42 U.S.C. Sections 9601, et seq.; (iii) the Federal Environmental Protection Agency Regulations at
40 C.F.R. Parts 122-124 and 260-265; (iv) any other federal, state or local statute or ordinance which
defines "hazardous waste" or "hazardous substance," or similar terms, and which could create
liability for the City or the City's successors in interest; and (v) any federal, state or local regulations,
DRAFT 6-27-01
rules or orders issued or promulgated under or pursuant to any of the foregoing or otherwise by any
department, agency or other administrative, regulatory or judicial body having jurisdiction over the
Property For City (hereinafter collectively referred to as "Environmental Laws"). Without limiting
the foregoing, the terms "hazardous waste" and "hazardous substance" shall also include all
substances or materials containing asbestos, PCBs, hydrocarbons, or lead.
All terms, representations, warranties and indemnification provisions contained in this
paragraph shall survive the First Closing Date and the Second Closing Date.
A. Environmental Representations and Warranties of YMCA.
The YMCA hereby represents and warrants to the City that:
(1) To the best of the YMCA's knowledge, there are no abandoned wells, agricultural
drainage wells, solid waste disposal areas or underground storage tanks located in,
on or about the Property For City.
(2) To the best of the YMCA's knowledge, there is and has been no hazardous waste
stored, generated, treated, transported, installed, dumped, handled or placed in, on or
about the Property For City, and there have been no claims made of any such
activities or actions.
(3)
(4)
To the best of the YMCA's knowledge, at no time have any federal or state
hazardous waste cleanup funds been expended with respect to any of the Property For
City.
To the best of the YMCA's knowledge, there has never been any solid waste disposal
site or underground storage tank located in, on or about the Property For City, nor
has there been any release from any underground storage tank on real property
contiguous to the Property For City which has resulted in any hazardous substance
coming in contact with the Property for City.
The YMCA has not received any directive, citation, notice, letter or other
communication, whether written or oral, from the U. S. Environmental Protection
Agency, the Virginia Department of Environmental Quality, any other governmental
agency with authority under any Environmental Laws, or any other person or entity
regarding the release, disposal, discharge or presence of any hazardous waste on the
Property For City, or any violation of any Environmental Laws; and
DRAFT 6-27-01
(6)
To the best of YMCA's knowledge, neither the Property For City nor the YMCA's
real property contiguous to the Property For City nor any predecessors in title to the
Property For City are in violation of or subject to any existing, pending or threatened
investigation or inquiry by any governmental authority or to any removal or remedial
obligations under any Environmental Laws.
In addition, the foregoing representations and warranties and the indemnification provisions in this
Agreement shall not be affected by any study, investigation or inspection of the Property For City
by the City or the City's agents.
B. Environmental Representations and Warranties of City.
The City hereby represents and warrants to the YMCA that:
(1)
To the best of the City's knowledge, there are no abandoned wells, agricultural
drainage wells, solid waste disposal areas or underground storage tanks located in,
on or about the Property For YMCA.
(2)
To the best of the City's knowledge, there is and has been no hazardous waste stored,
generated, treated, transported, installed, dumped, handled or placed in, on or about
the Property For YMCA, and there have been no claims made of any such activities
or actions.
(3)
(4)
(5)
(6)
To the best of the City's knowledge, at no time have any federal or state hazardous
waste cleanup funds been expended with respect to any of the Property For YMCA.
To the best of the City's knowledge, there has never been any solid waste disposal
site or underground storage tank located in, on or about the Property For YMCA, nor
has there been any release from any underground storage tank on real property
contiguous to the Property For YMCA which has resulted in any hazardous
substance coming in contact with the Property for YMCA.
The City has not received any directive, citation, notice, letter or other
communication, whether written or oral, from the U. S. Environmental Protection
Agency, the Virginia Department of Environmental Quality, any other governmental
agency with authority under any Environmental Laws, or any other person or entity
regarding the release, disposal, discharge or presence of any hazardous waste on the
Property For YMCA, or any violation of any Environmental Laws; and
To the best of City's knowledge, neither the Property For YMCA nor any real
property contiguous to the Property For YMCA nor any predecessors in title to the
Property For YMCA are in violation of or subject to any existing, pending or
7
DRAFT 6-27-01
threatened investigation or inquiry by any governmental authority or to any removal
or remedial obligations under any Environmental Laws.
The foregoing representations and warranties shall survive the Closing Date. In addition, the
foregoing representations and warranties and the indemnification provisions in this Agreement shall
not be affected by any study, investigation or inspection of the Property For YMCA by the YMCA
or the YMCA's agents.
C. Additional Environmental Provisions. The YMCA shall not store, generate, treat,
transport, install, dump, handle or place in, on or about any portion of the Property For City any
hazardous waste or hazardous substance in violation of any local, state or federal, ordinance, code,
statute or regulation. If the YMCA receives any notice from any governmental authority or any
other party regarding the release or presence of any hazardous waste or hazardous substance on any
portion of the Property For City, or otherwise learns of any release or presence of any hazardous
waste on any portion of the Property For City, the YMCA shall immediately notify the City of such
fact. In addition, the City or its agents shall have the right to enter upon the Property For City at any
time to perform additional environmental studies. If at any time the City, in its sole and irrevocable
discretion, determines that hazardous wastes or hazardous substances are or may be present on any
portion of the Property For City, the City may immediately terminate this Agreement. The making
of such studies, regardless of the outcome thereof, shall not affect the YMCA's representations or
warranties set forth above.
The City shall not store, generate, treat, transport, install, dump, handle or place in, on or
about any portion of the Property For YMCA any hazardous waste or hazardous substance in
violation of any local, state or federal, ordinance, code, statute or regulation. If the City receives any
notice from any governmental authority or any other party regarding the release or presence of any
8
DRAFT 6-27-01
hazardous waste or hazardous substance on any portion of the Property For YMCA, or otherwise
learns of any release or presence of any hazardous waste on any portion of the Property For YMCA,
the City shall immediately notify the YMCA of such fact. In addition, the YMCA or its agents shall
have the right to enter upon the Property For YMCA at any time to perform additional environmental
studies. If at any time the YMCA, in its sole and irrevocable discretion, determines that hazardous
wastes or hazardous substances are or may be present on any portion of the Property For YMCA,
the YMCA may immediately terminate this Agreement. The making of such studies, regardless of
the outcome thereof, shall not affect the City's representations or warranties set forth above.
D. Environmental Indemnification. The YMCA agrees to indemnify and hold harmless
the City from and against any and all claims, demands, fines, penalties, causes of action, losses,
damages, liabilities, expenses, and costs (including court costs and reasonable attorney's fees, said
fees including the value of services provided by the City Attorney for the City of Roanoke and the
value of services provided by the members of the Office of the City Attorney for the City of
Roanoke, incurred by the City to enforce this provision) asserted against or incurred by the City by
reason of or arising out of the breach of any obligation, representation or warranty of the YMCA set
forth in this Agreement.
The City agrees to indemnify and hold harmless the YMCA from and against any and all
claims, demands, fines, penalties, causes of action, losses, damages, liabilities, expenses, and costs
(including court costs and reasonable attorney's fees) asserted against or incurred by the YMCA by
reason of or arising out of the breach of any obligation, representation or warranty of the City set
forth in this Agreement.
The foregoing indemnifications of this Subparagraph D shall survive the Closing Date.
DRAFT 6-27-01
9. Payment arrangements:
Subject to appropriation by the City Council for the City of Roanoke, the City will provide
to the YMCA $200,000.00 per year beginning in 2001 on or before the 1st day of September and by
the 1 st day of September of each year thereafter through year 2010 until the City has provided to the
YMCA a total of Two Million Dollars ($2,000,000.00). If construction does not begin on time as
stated herein, the YMCA will reimburse the $200,000.00 to the City.
10. Insurance and Maintenance:
A. The City assumes no duty to insure the Property For City, and the YMCA assumes
no duty to insure the Property for the YMCA, for any loss or liability, until the dat~e of closing for
each property. In addition, the parties agree that the maintenance of each property subject to this
Agreement, including repairs and payment of utilities, shall be the sole responsibility of the party
holding legal title to the property.
11. First Closine:
A. The purchase of the Property For YMCA shall occur at 10:00 a.m. on or prior to July
1, 2002, (hereinafter "First Closing Date"), in the Office of the City Attorney, or at such other
location and time as shall be approved by the City and the YMCA.
B. On the First Closing Date, the City shall deliver or cause to be delivered to the
documents:
Its duly executed and acknowledged Special Warranty Deed conveying to the
YMCA the Property For YMCA;
(2) A mechanic's lien affidavit executed by a representative of the City,
satisfactory to the title company selected by the YMCA, and to the effect that
no work has been performed on the Property For YMCA in the one hundred
twenty-five (125) days immediately preceding the First Closing Date that
could result in a mechanic's lien claim, or, if such work has been performed,
it has been paid for in full;
YMCA the following
(1)
10
DRAFT 6-27-01
(3) Such evidence and documents including, without limitation, a certified copy
of the ordinance adopted by the City, as may reasonably be required by the
title company selected by the YMCA, evidencing the authority of the
person(s) executing the various documents on behalf of the City in
connection with its sale of the Property For YMCA;
(4) A duly executed counterpart of a Closing Statement;
(5) Any other items required to be delivered pursuant to this Agreement, and any
other documents or Agreements referred to in this Agreement.
C. With respect to the Property for YMCA, the YMCA shall pay for: (i) the cost of all
investigations of the Property for YMCA including, but not limited to, examination of title and title
insurance premiums for issuance of the Title Policy; (ii) all attorney's fees and expenses incurred by
legal counsel to YMCA; and (iii) any Grantee's tax and recording costs required to be paid in
connection with the recording of Deed. The City shall pay the Grantor's tax, if any, and the expenses
of legal counsel for the City, if any. The City shall deliver exclusive possession of the Property For
YMCA to the YMCA on the First Closing Date.
12. Second Closing:
A. The purchase of the Property For City shall occur at 10:00 a.m. on a date selected by
the YMCA within thirty (30) days after the issuance of a permanent certificate of occupancy for the
New YMCA but in no event later than July 31, 2004 (hereinafter "Second Closing Date"), in the
Office of the City Attorney, or at such other location and time as shall be approved by the City and
the YMCA.
B. On the Second Closing Date, the YMCA shall deliver or cause to be delivered to the
City the following documents:
(1) Its duly executed and acknowledged Special Warranty Deed conveying to the
City the Property For City;
11
DRAFT 6-27-01
(2) A mechanic's lien affidavit executed by a representative of the YMCA,
satisfactory to the title company selected by the City, and to the effect that no
work has been performed on the Property For City in the one hundred
twenty-five (125) days immediately preceding the Second Closing Date that
could result in a mechanic's lien claim, or, if such work has been performed,
it has been paid for in full;
(3) Such evidence and documents including, without limitation, a certified copy
of the resolution adopted by the YMCA, as may reasonably be required by
the title company selected by the City, evidencing the authority of the
person(s) executing the various documents on behalf of the YMCA in
connection with its sale of the Property For City;
(4) A duly executed counterpart of a Closing Statement;
(5) Any other items required to be delivered pursuant to this Agreement, and any
other documents or Agreements referred to in this Agreement.
C. With respect to the Property for City, the City shall pay for: (i) the cost of all
investigations of the Property including, but not limited to, examination of title and title insurance
premiums for issuance of the Title Policy; (ii) all attorney's fees and expenses incurred by legal
counsel to City; and (iii) any Grantee's tax and recording costs required to be paid in connection with
the recording of Deed. The YMCA shall pay the Grantor's tax, if any, and the expenses of legal
counsel for YMCA, if any. The YMCA shall deliver exclusive possession of the Property For City
to the City on the Second Closing Date.
13. Membership benefits for City of Roanoke residents:
Upon the YMCA receiving from the City a permanent certificate of occupancy for the entire
New YMCA, all persons, and their families, who can produce a copy of a electric bill, personal
property tax bill or other indicia of residence within the City of Roanoke will be granted full
membership privileges at all facilities owned or operated by the YMCA in the City of Roanoke,
County of Roanoke, City of Salem, Town of Vinton and County of Botetourt, in existence on the
date of this Agreement or subsequently built or operated by the YMCA at fifty percent (50%)
12
DRAFT 6-27-01
discount of the initial joining fee in effect on the date on which the permanent certificate of
occupancy is issued. Such membership privileges shall exist for two (2) calendar years after the date
on which the permanent certificate of occupancy is issued for the entire New YMCA. However, no
resident of the City of Roanoke shall be denied membership, even at the discounted rate, for
financial reasons, if such resident demonstrates financial need under the YMCA's financial aid policy
in place at the time of the application for membership by the citizen.
14. Operation of New YMCA:
During the term of this Agreement, the YMCA shall not request that the City provide funding
of any type or amount for the operation of the New YMCA (e.g. utilities, maintenance, staffing) and
will not accept any such funds from the City. This Agreement does not preclude the YMCA from
applying for or accepting funds for specific program purposes.
15. Access to New YMCA:
During the term of this Agreement, a co-sponsorship plan for activities to be held in the new
facility will be developed. Such co-sponsorship may entail joint acceptance of applications for
participation and sharing the event costs and revenues. An on-going Program Committee will be
established no later than March 1, 2002 with representation from the YMCA, Roanoke Parks and
Recreation and selected volunteers to enhance communication and develop an annual use action
plan. The Committee will develop criteria for a combined City/YMCA program guide, and develop
a reasonable schedule for City to utilize the YMCA Indoor Aquatic facility, the new gymnasium and
other facility features, which schedule shall be consistent with the normal operation of a YMCA.
16. Access to annex gymnasium (Gym No. 2):
During the term of this Agreement. the YMCA will provide the City with exclusive use of
the annex Gynmasium ("Gym No. 2") (Roanoke City Official Tax No. 1011202), a minimum of four
13
DRAFT 6-27-01
(4) nights, per week, from 6:00 p.m. until 11:00 p.m., and Saturdays from 8:00 a.m. until 10:00 p.m.
at no cost, other than pro-rated utilities and janitorial expenses. At such times, the City shall enforce
compliance with the YMCA's rules of behavior and shall, at no time, allow the unsupervised use of
Gym No. 2. The cost of the utilities and the amount of the janitorial expenses allocated to Gym No.
2 shall be prorated between the City and the YMCA based on the number of hours of usage of Gym
No. 2 by the parties per month.
17. Access to YMCA programs by the City_ of Roanoke residents:
During the term of this Agreement, the YMCA shall take reasonable steps to give priority
to all persons, and their families, who can produce a copy of electric bill, personal property tax bill
or other indicia of residence of the City of Roanoke for enrollment in programs and services at all
facilities owned or operated by the YMCA in the City of Roanoke as of the date of this Agreement
or subsequently built or operated by the YMCA within the City of Roanoke. Such reasonable steps
shall consist of giving City of Roanoke residents and YMCA members at least three (3) business
days in which to enroll in YMCA programs and services prior to the date on which non-resident,
non-members are allowed to enroll, unless under the circumstances such advance registration is not
reasonably possible.
18. Severability:
If any term of this Agreement is found to be void or invalid, such invalidity shall not affect
the remaining terms of this Agreement, which shall continue in full force and effect.
19. Applicable Law:
By virtue of entering into this Agreement, the parties agree to submit themselves to a court
of competent jurisdiction in the City of Roanoke, Virginia, and they further agree that this
Agreement is controlled by the laws of the Commonwealth of Virginia and that all claims, disputes,
14
DRAFT 6-27-01
and other matters shall be decided only by such court according to the laws of the Commonwealth
of Virginia.
20. Cooperation:
Each party agrees to cooperate with the other in executing any documents or taking
appropriate action necessary to carry out the intent and purpose of this Agreement.
21. Headings:
The paragraph headings in this Agreement are for convenience and reference purposes only
and shall not affect in any way the meaning and interpretation of this Agreement.
22. Notice:
Notice under this Agreement shall be sent, in writing, by certified mail to the following
persons:
If to the City:
If to the YMCA:
Notice shall be effective upon receipt.
23. Appropriation of Funds:
City Manager
Room 364 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Executive Director
425 Church Avenue, S.W.
Roanoke, Virginia.24016
All obligations of the City herein and the terms of this Agreement are subject to the approval
and appropriation of funding by the Council for the City of Roanoke. If the first Two Hundred
Thousand Dollars and No Cents of such funding shall not have been appropriated on or before
August 31, 2001, the YMCA shall have the option, in its sole discretion, to unilaterally terminate
this Agreement.
15
DRAFT 6-27-01
24. Entire Agreement and Amendment of Agreement:
This Agreement constitutes the complete understanding between the City and YMCA. All
the terms and conditions of this Agreement shall be binding upon the City and thc YMCA, their
heirs, successors, or assigns, and cannot be modified by any oral representation or promise of any
agent or other representative of either the City or the YMCA. This Agreement may be modified only
by written agreement properly executed by the parties.
IN WITNESS WHEREOF. the parties hereto executed this Agreement by the following
signature of their authorized representatives.
ATTEST: CITY OF ROANOKE:
Mary F. Parker, City Clerk
ATTEST:
By
Darlene L. Burcham, City Manager
YMCA OF ROANOKE VALLEY
Secretary
By
J. W. Kirk, III, President, Board of Directors
Approved as to form:
Assistant City Attorney
Approved as to execution:
Assistant City Attorney
Certified as to Funds Available:
Director of Finance
Account No.
Title
Date
16
R
AVENUE
CAMPBELL
;HURCH AVE.
10112~6
CHURCH
LUCK
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01699194 NOTICE OF PUBLIC H
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State
Virginia. ~
Sworn and subscribed before me this
of JuneA2001. Wi_tnes,s m~.~ar~and official
seal._ ......... Notary
My commission expires ~~___J
of
day
Public
POBLISH~D ON: 06/24
TOTAL COST: 124.02
FILED ON: 06/29/01
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· NOTICE OF PUBLIC RE~G
The City of Roanoke proposes to convey city-owned property'located at 506 Church
Avenue and the adjoining lot, bearing Official Tax Nos. 1113419 and 1113418 to the YMCA.
of Roanoke Valley, Inc., upon certain terms and condition.
Pursa,ant to the requirements of §§15.2-1800(B) and 15.2-1813, Code of Virginia
(1950), as mended, notice is hereby given that the City Council of the City of Roanoke will
hold a public hearing on the above matter at its regular meeting to be held on Monday, JUly
2,.2001, commencing at 2:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is
available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
'ff you are a person with a disability Who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, June 28,
2001.
GIVEN under my hand this 2 2nd day of June
,2001.
Mary F. Parker, City Clerk.
Note to Publishen '
Please publish once in The RoanOke Times on Sunday, june 24, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 ChUrCh Avenue, S.W.
Roanoke, Virginia 24011
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #63-184
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 16, 2001, Vice-Mayor Carder referred to concerns expressed by citizens regarding the
removal of basketball goals on City property adjacent to residential homes, and requested
that the City Attorney research the question of whether the City could be indemnified
against liability, upon application by the property owner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Darlene L. Burcham, City Manager
H:',Agenda.01',July 16, 2001 correspondenc.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
July 18, 2001
File #51
STEPHANIE M. MOON
Deputy City Clerk
Robert R. Copty
310 First Street, S. W., Suite 450
Roanoke, Virginia 24011
Dear Mr. Copty:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 16, 2001, a public hearing was held on the request of Lee Hi Land Group on the
question of amending proffered conditions presently binding upon a tract of land lying on
the north side of Orange Avenue, N. E., Official Tax No. 7140114, as set forth in Ordinance
33516-080497, adopted on August 4, 1997.
The matter was tabled in view of certain questions raised by Council and will be
readvertised for public hearing on Monday, August 20, 2001 at 7:00 p.m., or as soon
thereafter as the matter may be heard.
It will be necessary for you, and your representative to be present to respond to
questions. Failure to appear could result in a deferral of the matter until a later date.
Sincerely, j~l
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
Harriet G. and Everette J. Rogers, 4450 Royce Road, Troutville, Virginia 24175
Old Dominion Auto' Salvage, Inc., 2948 Orange Avenue, N. E., Roanoke, Virginia
24012
Wayne Gould c/o Roanoke Gravely Sales, 3042 Orange Avenue, N. E., Roanoke,
Virginia 24012
F & D Land Company, P. O. Box 8636, Roanoke, Virginia 24014
H:XAgenda.01X. luly 16, 2001 corrcspondenc.wpd
Robert R. Copty
,July 18, 2001
Page 2
pc:
Hickory Woods Apartments, LLC, 102 South First Street, Suite 301, Charlottesville,
Virginia 22902
Douglas Caton, P. O. Box 5608, Charlottesville, Virginia 22905
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Rolanda A. Johnson, Assistant City Manager for Community Development
H:XAgenda.01XJuly 16, 2001 correspondenc.wpd
Insomuch as the petitioner was not present to
respond to questions, the matter was tabled.
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Heating on
Monday, July 16, 2001, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on the question of amending proffered
conditions presently binding upon a tract of land lying on the north side of Orange Avenue,_
N.E., and designated as Official Tax No. 7140114, as set forth in Ordinance No. 33516-
080497, adopted August 4, 1997.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
heating, contact the City Clerk's Office, 853-2541, by Thursday, July 12, 2001.
GIVEN under my hand this 27th day of .~une ,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once on Friday, June 29, 2001, and once on Friday, July 6, 2001.
Send Publisher's Affidavit to:
Mary F. Parker, City Clerk
H:~OTiCE~AP.Lee~Land4?HT-1241) 215 Church Avenue, S. W.
Roanoke, Virginia 24011
Send Bill to:
Bob Copty
310 First Street, S. W,,Suite 450
Roanoke, Virginia 24011
(540) 344-1144
MARY F. PARKER, CMC
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: elerk@¢i.roanoke.va, us
July 18, 2001
File #79
STEPHANIE M. MOON
Deputy City Clerk
Lisa Ison, President
The New Century Venture Center
1354 Eighth Street, S. W.
Roanoke, Virginia 24015
Dear Ms. Ison:
I am enclosing copy of Resolution No. 35481-071601 supporting tax exemption of certain
property of the Blue Ridge Small Business Development Center, Inc., an organization
devoted exclusively to charitable or benevolent purposes on a non-profit basis, whicl~
property is located at 1354 Eighth Street, S. W., in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001, and will be in full force and
effect at such time as a copy, duly signed by an authorized officer of Blue Ridge Small
Business Development Center, Inc., has been filed in the City Clerk's Office.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
The Honorable Sherman A. Holland, Commissioner of Revenue
Willard N. Claytor, Director of Real Estate Valuation
The Honorable David C. Anderson, City Treasurer
Elizabeth A. Neu, Director of Economic Development
H: ,Agenda.01~July 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2001.
No. 35481-071601.
A RESOLUTION supporting tax exemption of certain property of the Blue Ridge
Small Business Development Center, Inc., located in the City of Roanoke, an organization
devoted exclusively to charitable or benevolent purposes on a non-profit basis.
WHEREAS, the Blue Ridge Small Business Development Center, Inc. d/b/a the New
Century Venture Center (hereinafter "the Applicant"), has petitioned this Council for support
of a bill to be introduced at the 2002 Session of the General Assembly to exempt certain
property of the Applicant from taxation pursuant to Article X, §6(a)(6) of the Constitution
of Virginia; and
WHEREAS, a public hearing at which all citizens had an opportunity to be heard with
respect to the Applicant's petition was held by Council on July 16, 2001; and
WHEREAS, the provisions of subsection B of §30-19.04, Code of Virginia (1950),
as amended, have been examined and considered by the Council; and
WHEREAS, the Applicant agrees that the property to be exempt from taxation is
certain real estate, including the land and any building located thereon, identified by Roanoke
City Tax Map Nos. 1130511, 1130512, 1130514, 1130515, 1130516, 1130719, 1130809,
and 1130814, commonly known as 1354 Eighth Street, S.W. (the "Property"), and owned by
the Applicant, and providing that the Property shall be used by the Applicant exclusively for
charitable or benevolent purposes on a non-profit basis; and
WHEREAS, in consideration of Council's adoption of this Resolution, and Council's
support of a bill hereinafter described in Paragraph 1 to be introduced on behalf of the
Applicant at the 2002 Session of the General Assembly, the Applicant has voluntarily agreed
to pay each year a service charge in an amount equal to twenty percent (20%) of the City of
Roanoke's real estate tax levy, which would be applicable to the Property were the Property
not exempt from such taxation, for so long as the Property is exempted from such taxation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Council supports a bill to be introduced at the 2002 Session of the General
Assembly whereby the Blue Ridge Small Business Development Center, Inc., a non-profit
organization, seeks to be classified and designated a charitable or benevolent organization
within the context of §6(a)(6) of Article X of the Constitution of Virginia, and whereby
certain real estate, including the land and any building located thereon, identified by Roanoke
City Tax Map Nos. 1130511, 1130512, 1130514, 1130515, 1130516, 1130719, 1130809,
and 1130814, commonly known as 1354 Eighth Street, S.W., and owned by the Applicant,
which is used by it exclusively for charitable or benevolent purposes on a non-profit basis,
shall be exempt from State and local taxation.
2. In consideration of Council's adoption of this Resolution and Council's support
of the bill described in Paragraph 1 of this Resolution to be introduced at the 2002 Session
of the General Assembly, the Applicant agrees to pay to the City of Roanoke on or before
October 5 of each year a service charge in an amount equal to twenty percent (20%) of the
City of Roanoke's real estate tax levy which would be applicable to the Property, were the
2
Property not exempt from such taxation, for so long as the Property is exempted from such
taxation.
3. In adopting this Resolution, the Council has examined and considered the
provisions of Subsection B of§30-19.04, Code of Virginia (1950), as amended, and pursuant
to Subsection C of the same section, Council recognizes that the subject land is currently
assessed at $78,000.00 and the building is assessed at $299,000.00, representing a real
property tax liability of $13,705.07 over the past three tax years, and Council recommends
to the General Assembly that the specific classification shall be benevolent or charitable.
4. The City Clerk is directed to forward an attested copy of this Resolution to the
Commissioner of the Revenue and the City Treasurer for purposes of assessment and
collection, respectively, of the service charge established by this Resolution, and to Lisa
Ison, President of the Blue Ridge Small Business Development Center, Inc.
5. This Resolution shall be in full force and effect at such time as a copy, duly
signed by an authorized officer of the Applicant, has been filed with the City Clerk.
ATTEST:
City Clerk.
ACCEPTED, AGREED
Development Center, Inc., this __
TO and EXECUTED
day of
by Blue Ridge Small Business
., 2001.
BLUE RIDGE SMALL BUSINESS
DEVELOPMENT CENTER, INC.
By
Title
(SEAL)
N:\CA~e~ttres'~R-BlueRidge(Tax Exemption) (7-16-01) 3
IN THE COUNCIL OF THE CITY OF ROANOKE,.VtRGINIA,
The 16th day of July, 2001.
No. 35481-071601.
A RESOLUTION supporting tax exemption of certain property of the Blue Ridge
Small Business Development Center, Inc., located in the City of Roanoke, an organization
devoted exclusively to charitable or benevolent purposes on a non-profit basis.
WHEREAS, the Blue Ridge Small Business Development Center, Inc. d/b/a the New
Century Venture Center (hereinafter "the Applicant"), has petitioned this Council for support
of a bill to be introduced at the 2002 Session of the General Assembly to exempt certain
property of the Applicant from taxation pursuant to Article X, §6(a)(6) of the Constitution
of Virginia; and
WHEREAS, a public hearing at which all citizens had an opportunity to be heard with
respect to the Applicant's petition was held by Council on July 16, 2001; and
WHEREAS, the provisions of subsection B of §30-19.04, Code of Virginia (1950),
as amended, have been examined and considered by the Council; and
WHEREAS, the Applicant agrees that the property to be exempt from taxation is
certain real estate, including the land and any building locatted thereon, identified by Roanoke
City Tax Map Nos. 1130511, 1130512, 1130514, 1130515, 1130516, 1130719, 1130809,
and 1130814, commonly known as 1354 Eighth Street, S.W. (the "Property"), and owned by
the Applicant, and providing that the Property shall be used by the Applicant exclusively for
charitable or benevolent purposes on a non-profit basis; and
WHEREAS, in consideration of Council's adoption of this Resolution, and Council's
support of a bill hereinafter described in Paragraph 1 to be introduced on behalf of the
Applicant at the 2002 Session of the General Assembly, the Applicant has voluntarily agreed
to pay each year a service charge in an amount equal to twenty percent (20%) of the City of
Roanoke's real estate tax levy, which would be applicable to the Property were the Property
not exempt from such taxation, for so long as the Property is exempted fi.om such taxation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Council supports a bill to be introduced at the 2002 Session of the General
Assembly whereby the Blue Ridge Small Business Development Center, Inc., a non-profit
organization, seeks to be classified and designated a charitable or benevolent organization
within the context of §6(a)(6) of Article X of the Constitution of Virginia, and whereby
certain real estate, including the land and any building located thereon, identified by Roanoke
City Tax Map Nos. 1130511, 1130512, 1130514, 1130515, 1130516, 1130719, 1130809,
and 1130814, commonly known as 1354 Eighth Street, S.W., and owned by the Applicant,
which is used by it exclusively for charitable or benevolent purposes on a non-profit basis,
shall be exempt fi'om State and local taxation.
2. In consideration of Council's adoption of this Resolution and Council's support
of the bill described in Paragraph 1 of this Resolution to be introduced at the 2002 Session
of the General Assembly, the Applicant agrees to pay to the City of Roanoke on or before
October 5 of each year a service charge in an amount equal to twenty percent (20%) of the
City of Roanoke's real estate tax levy which would be applicable to the Property, were the
2
Property not exempt from such taxation, for so long as the Property is exempted from such
taxation.
3. In adopting this Resolution, the Council has examined and considered the
provisions of Subsection B of§30-19.04, Code of Virginia (1950), as amended, and pursuant
to Subsection C of the same section, Council recognizes that the subject land is currently
assessed at $78,000.00 and the building is assessed at $299,000.00, representing a real
property tax liability of $13,705.07 over the past three tax yes, rs, and Council recommends
to the General Assembly that the specific classification shall be benevolent or charitable.
4. The City Clerk is directed to forward an attested copy of this Resolution to the
Commissioner of the Revenue and the City Treasurer for purposes of assessment and
collection, respectively, of the service charge established by this Resolution, and to Lisa
Ison, President of the Blue Ridge Small Business Development Center, Inc.
5. This Resolution shall be in full force and effect at such time as a copy, duly
signed by an authorized officer of the Applicant, has been filed with the City Clerk.
ACCEPTED, AGREED TO and EXECUTED by Blue Ridge Small Business
Development Center, Inc., this~'~ day of ~0 [~ ,2001.
BLUE RIDGE SMALL BUSINESS
DEVELOPMENT CENTER, INC.
Title ~~
N:\CADC'~leasure~R- BlueRidge(Tax Exemption) (7-16-01 ) 3
REVISED
Office of the City Manager
July 16, 2001
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Ralph K. Smith, Mayor
William H. Carder, Vice-Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White Sr., Council Member
Linda F. Wyatt, Council Member
Subject: Tax Exemption Request
Dear Mayor Smith and Members of City Council:
Background:
The Blue Ridge Small Business Center, Inc., owns the property known as Tax Map #s
1130511, 1130512, 1130514, 1130515, 1130516, 1130719, 1130814, and 1130809,
located at 1354 Eighth St., SW. This property houses the New Century Venture Center,
an incubator for small businesses. Annual taxes due for 2000/2001 were $4,561.68 on
an assessed value of $78,000 for the land and $299,000 for the building.
The Blue Ridge Small Business Center, Inc., petitioned City Council in January 2001,
requesting adoption of a Resolution in support of the organization obtaining tax-exempt
status from the General Assembly on property located in the City of Roanoke.
Notification of a Public hearing to be held July 16, 2001, was advertised in the Roanoke
Times on Sunday, July 8, 2001.
Considerations:
Loss of revenue to the City will be $3,649.34 after a twenty percent service charge is
levied by the City in lieu of real estate taxes. This service charge will be $912.34.
Room 364 Municipal South 215 Church Avenue, S.V~ Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va.us
Honorable Mayor and Members of Council
July 16, 2001
Page 2
Commissioner of Revenue, Sherman Holland, has determined the organization is not
exempt from paying real estate taxes by classification or designation under the Code of
Virginia. The IRS recognizes it as a 501(c) 3 tax-exempt organization.
Recommended Action:
Support the Blue Ridge Small Business Center, Inc., exemption from taxation to the
General Assembly pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia.
Respectfully submitted,
City Manager
DLB/sem
Attachments
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sherman A. Holland, Commissioner of Revenue
Willard N. Claytor, Director of Real Estate Valuation
David C. Anderson, City Treasurer
Elizabeth A. Neu, Director of Economic Development
#CM01-00130
February 23, 2001
Ms. Mary F. Parker, City Clerk
City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, VA 24011-1536
Dear Ms: Parker:
In response to Mr. Hackworth's letter of February 21, 2001, we are aware that one
of the requirements is that the applicant agrees to pay to the City an annual service charge
in an amount equal to 20% of the real estate tax levy which would otherwise be owing.
This letter is confirmation that we agree to pay this amount should the exemption be
approved.
Mr. Hackworthalsorequestedvefificationoftaxparcelnumbers. Theyareas
follows: 1130511,113051'2,1130514,1130515,1130516,1130719,1130809, and
1130814.
Sincerely,
.
1354 Eighth Streeg SW * Roanoke, VA 24015 * Phone: (540) 344-6402 * Fa~c: (540) 345-0262 * e-mail' liron~rev, net
February 23, 2001
Ms. Mary F. Parker, City Clerk
City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, VA 24011-1536
Dear Ms: Parker:
In response to Mr. Hackworth's letter of February 21, 2001, we are aware that one
of the requirements is that the applicant agrees to pay to the City an annual service charge
in an amount equal to 20% of the real estate tax levy which would otherwise be owing.
This letter is confirmation that we agree to pay this amount should the exemption be
approved.
Mr. HackwoffiaalS°requestedvefificafion oftaxparcelnumbers. Theyareas
follows: l130511,1130512,1130514,1130515,1130516,1130719,1130809, and
1130814.
Sincerely,
isa 12. Ison, President
1354 Eighth Stree~ SW * Roanoke, VA 24015 * Phone: (540) 344-6402 * Fax: (540) 345-0262 * e-mai~' lisonOrev, net
The Roanoke Times
Roanoke, Virginia
Affidavit of Publicatiork
The Roanoke Times
THE NEW CENTURY VENT
ATTEN: LISA ISON
1354 8TH ST SW
ROANOKE VA 24015
REFERENCE: 80025684
01707414
NOTICE OF PUBLIC H
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _ day
of July 200/. Witness my hand and official
seal. ~_~~_ ~_ , Notary Public
commission expires
My
PUBLISHED ON: 07/08
TOTAL COST: 126.36
FILED ON: 07/13/01
c0mm~ mt 7:00 p.m,, In
the Counc~ Ch~llbe~, 4th
~ A~, ~W., ~
Cl's reml Property IS c
~77,~.~, ~ ~ ~ t
~ ~ ~ ~,705.07
~ ~ ~'s ~ f
~,.Ju~ ~, ~
(2707424)
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing at its regular meeting to be held on July 16, 2001, commencing at 7:00 p.m., in the Council
Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia on the
question of adoption of resolutions pursuant to §30-19.04, Code of Virginia (1950), as amended, on
the request of the Blue Ridge Small Business Development Center, Inc. ("BRSBDCI"), d/b/a The
New Century Venture Center, for designation of property to be exempted from taxation.
The real estate assessed value for tax year 00/01 on BRSBDCI's real property is $377,000.00,
with real estate tax assessments of $13,705.07 over the past three years. The value of BRSBDCI's
tangible personal property for tax year 00/01 is $0.00.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this public heating,
contact the City Clerk's Office, 853-2541, by 12:00 noon on Thursday, July 12, 2001.
GIVEN under my hand this _L2xhday of j?o ,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 8, 2001.
Send Publisher's Affidavit and Bill to:
Lisa Ison, President, New Century Venture Center
1354 Eight Street, SW
Roanoke, Virginia 24015
N:\CADCLNoticcs\N-TaxExempt-Ncw Century (PH-7-16-01 )
Withdrawn by
the City Manager.
Office of the City Manager
July 16, 2001
Honorable R~tlph K. Smith, Mayor
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
William H. Carder, Vice Mayor
William D. Bestpitch, Council Member
C. Nelson Harris, Council Member
W. Alvin Hudson, Jr., Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Surplus City-owned
Property
The City owns property located in Garden City behind Garden City Elementary School,
which was acquired by the City over fifty years ago for Garden City Park. See attachment
#1 for map of property. An adjacent property owner, Mrs. Cheryl Marie Proctor Chandler
of 3655 Ventnor Road, SE (Tax Map No. 4390812) has requested that the City adjust the
boundary line between her property and the City's property. There is a creek
approximately ten feet from the property line that serves as the natural boundary.
Adjusting the boundary line to the center of the creek would relieve the City of the
obligation to maintain this strip which is very difficult to access. The City's property behind
this parcel is of no benefit to the City and may be declared surplus and conveyed to the
adjacent property owner for no consideration, retaining appropriate easements or rights-
of-way. Conveyance of the property will return the property to the tax base. In order to
claim the property, the adjacent owner will need to have a survey plat and deed prepared
for approval and execution by the City.
Recommended Action(s):
Following a public hearing on the disposition of surplus property, authorize the City
Manager to execute the appropriate documents to convey the property to the adjacent
property owner, such documents to be approved as to form by the City Attorney.
Grantee will be responsible for all title work, surveying, plat preparation, and
preparation of legal documents.
' Darlene L. Bur~_~am
City Manager
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke,va,us
The Honorable Mayor and Members of Council
July 16, 2001
Page 2
DLB:sf
Attachments
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
CM01- 00131
' I I
Attachment #1
.,7
PROPERTY TO BE CONVEYED TO
ADJOINING OWNER SHALL BE DEFINED
BY EXTENDING EXISTING PROPERTY
LINES TO THE CENTER OF THE CREEK
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roano~ke i'Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01707495 C Chandler
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke,
Virginia.
Sworn and subscribed before me this
of JulyS001. Witness my hand and official
s e a 1. __~___~~~~__ , Notary
My commission expires~--
Commonwealth/State of
day
Public
PUBLISHED ON: 07/08
TOTAL COST: 138.06
FILED ON: 07/13/01
..................................................
Official Tax No. 4390812,
being a porUon of Ofll~aJ T~
No. 4390619, to Che~ Made
Proctor Chandler, of 3655
Ventnor Road, upon ce~toin
terms and condiUons.
Pumuant to the requirements
be held o. Monde', July 16~
2001, commencing at 7:00
p.m., in the Council Chambers,
4~ Floor, Neel C. Taylor Munic-
ipal BuiMin~ 2~5 Churoh Ave-
nue, S.W., Roanoke, Virginia.
Further Infonltatk~n is*available
(540) 853-2541.
Citizens shall have the opporm-
If you m"~ e pm~o~ with a dis-
oofltact tbe Oity C~e~'s Chloe
(8S3-2S41), before 12:D0
Chy eisa.
(1707495)
Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey approximately 1,000 square feet, more or
less, of City-owned property located in Garden City Park, described as a strip of land
approximately 100' x 10' between the creek and the rear property line of Official Tax No.
4390812, being a portion of Official Tax No. 4390619, to Cheryl Marie Proctor Chandler,
of 3655 Ventnor Road, upon certain terms and conditions.
Pursuant to the requirements of §15.2-1800(B) and 15.2-1813, Code of Virginia
(1950), as amended, notice is hereby given that the City Council of the City of Roanoke will
hold a public hearing on the above matter at its regular meeting to be held on Monday, July
16, 2001, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is
available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, July 12,
2001.
GIVEN under my hand this 29thday of June
,2001.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 8, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
H:~.MISC~GARDENCITY-AD.DOC
Not adopted.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE authorizing the fee simple conveyance to the adjacent property owner
("Petitioner") of surplus City-owned property identified as a portion of Official Tax Map No.
4390619, located in Garden City Park, upon certain terms and conditions; and dispensing with the
second reading of this ordinance by title.
WHEREAS, a public hearing was held on July 16, 2001, pursuant to §§ 15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on this proposed conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is authorized to execute a deed and take any necessary action to
convey City-owned property, identified as a portion of Official Tax Map No. 4390169 to the
Petitioner, upon the terms and conditions set forth in the letter of the City Manager to this Council
dated July 16, 2001. All documents necessary for this conveyance shall be upon form approved by
the City Attorney.
2. The Petitioner shall submit to the Subdivision Agent, receive all required approvals
of and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat with
such plat adjusting the boundary line between the City and the adjacent property owner, and
retaining appropriate easements or rights-of-way, together with the right of ingress and egress over
the same, for the installation and maintenance of any and all existing utilities that may be located
within the demised area.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
N:\CADC\Measures\O-SP-GardenCity (4390812) (7-16-01 )
Lost on a 3-1-1 vote of Council.
A.4.
Office of the City Manager
July 16, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Bond Issuance under the Public
Finance Act
Background:
On June 18, 2001 City Council endorsed and concurred in the recommendations
contained in the update to the Capital Improvement Program (ClP) for Fiscal Years
2002-2006, which included a list of new capital improvement projects and funding
scenarios. Consistent with the recommendations in the ClP update, the following
capital projects contained in the updated plan need to be funded by the next issuance of
bonds pursuant to the Public Finance Act of 1991 (Code of Virginia):
Crystal Spring Water Filtration Plant
Curb, Gutter and Sidewalk Program
Schools
Stadium/Amphitheater
5,445,O0O
5,000,000
4,600,000
16,200,000
Total $ 31,245,000
Detailed descriptions of each capital project can be found in the City of Roanoke's
Capital Improvement Program Update for Fiscal Year 2002-2006.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci .roanoke.va .us
Honorable Mayor and Members of Council
July 16, 2001
Page 2
Recommended Action:
City Council adopt the accompanying resolution authorizing the issuance of
$31,245,000 general obligation bonds pursuant to the Public Finance Act of 1991 (Code
of Virginia).
Respectfully submitted,
City Manager
Respectfully submitted,
Director of Finance
DLB:afs
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Barry L. Key, Director of Management and Budget
#CM01-00136
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke' Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01703543 Pub. Imp. Bond
State of Virginia
City of Roanoke
I, (the undersigned) an~authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _~_4.~ day
of July 20pl. Witness my hand and official
, otary Public
My commission expires __~~_~/~_~C~
PUBLISHED ON: 07/02 07/09
I~, July 16, 2001, at
7:00 P.M., local time, in the
Taylor Muni~l~d Suiklln~ 215
~1 ~ a ~ a~
~ ~ C~ ~ ~ a
~tion public improvement
~ ~ ~ ~ (a~ in a~-
~eneral obligation public
~ ~ ~ C~) In ~
~ P~ ~ ~n~ ~
~n, ~, ~.
va~oul public impr~ement
~ ~ a~ ~ ~e C~ for
the purposes and in the
than ~e entire respective
~a~aw~
reeokWMi il on file in the ofllce
of t~ city ~
Building. Room 456, 215
C~rm St~ S.W., Romx)ke,
vk'81nll 24O11
If you am a i~mon with a dis-
amity w~e need~ accommeda-
(853-2542), b~fore 22:00
no~ m Thumday, July 22,
(17O3543)
TOTAL COST: 354.22
FILED ON: 07/13/01
Author ' ~ ~
Signat~ _~_~~__?__(//_~_~_./.~/{ , Billing Services Representative
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia (the "City"), will hold a
public hearing on Monday, July 16, 2001, at 7:00 P.M., local time, in the Council Chamber,
the Noel C. Taylor Municipal Building, 215 Church Street, S.W., Roanoke, Virginia 24011,
with respect to the proposed adoption by the Council of a resolution authorizing the City to
contract a debt and to issue general obligation public improvement bonds of the City (and in
anticipation of the issuance thereof general obligation public improvement bond anticipation
notes of the City) in the principal amount of $31,245,000 for the purpose of providing funds
to pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement and equipping of various public improvement projects of and for the City for the
purposes and in the amounts set forth below; provided that, if any purpose set forth below shall
require less than the entire respective amount so set forth, the difference may be applied to any
of the other purposes so set forth:
Purpose
Crystal Spring Water Filtration Plant
Curb, Gutter and Sidewalk Improvements
Schools
Stadium/amphitheatre
Amount
$ 5,445,000
5,000,000
4,600,000
16,200,000
$31,245,000
The members of the public are invited to attend the public hearing and to
appear and present their views on the proposed resolution.
The full text of the proposed resolution is on file in the office of the City Clerk,
Municipal Building, Room 456, 215 Church Street, S.W., Roanoke, Virginia 24011.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, July
12, 2001.
GIVEN under my hand this 26thday of
June ,2001.
Mary F. Parker, City Clerk.
371106.1 022815 NTC
NOTE TO PUBLISHER:
PLEASE PUBLISH ON MONDAY JULY 2, 2001, AND AGAIN ON MONDAY, JULY 9,
2001. -
Send Bill and Publisher's Affidavit to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
371106.1 022815 NTC
Not adopted.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION AUTHORIZING THE ISSUANCE OF THIRTY-
ONE MILLION TWO HUNDRED FORTY-FIVE THOUSAND
DOLLARS ($31,245,000) PRINCIPAL AMOUNT OF GENERAL
OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE
FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT
BONDS OF SUCH CITY, FOR THE PURPOSE OF PROVIDING
FUNDS TO PAY THE COSTS OF THE ACQUISITION,
CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT,
EXTENSION, ENLARGEMENT AND EQUIPPiNG OF VARIOUS
PUBLIC IMPROVEMENT PROJECTS OF AND FOR SUCH CITY;
FIXING THE FORM, DENOMINATION AND CERTAIN OTHER
DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF
SUCH BONDS; AUTHORIZING THE PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL
STATEMENT RELATING TO SUCH BONDS AND THE
DISTRIBUTION THEREOF AND THE EXECUTION OF A
CERTIFICATE RELATING TO SUCH OFFICIAL STATEMENT;
AUTHORIZING THE EXECUTION AND DELIVERY OF A
CONTINUING DISCLOSURE CERTIFICATE RELATING TO SUCH
BONDS; AUTHORIZING AND PROVIDING FOR THE ISSUANCE
AND SALE OF A LIKE PRINCIPAL AMOUNT OF GENERAL
OBLIGATION PUBLIC IMPROVEMENT BOND ANTICIPATION
NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF
SUCH BONDS; AND OTHERWISE PROVIDING WITH RESPECT
TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS
AND NOTES
WHEREAS, in the judgment of the Council (the "Council") of the City of
Roanoke, Virginia (the "City"), it is desirable to authorize the City to contract a debt and to
authorize the issuance of $31,245,000 principal amount of general obligations of the City, in the
form of General Obligation Public Improvement Bonds of the City, for the purpose of providing
funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement and equipping of various public improvement projects of and for the City and to
authorize the issuance of a like principal amount of General Obligation Public Improvement Bond
Anticipation Notes in anticipation of the issuance of such Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF ROANOKE, VIRGINIA:
371139.1 022815 RES
-2-
SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia,
1950 (the same being the Public Finance Act of 1991), for the purpose of providing funds to pay
the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement
and equipping of various public improvement projects of and for the City set forth in Section 7,
the City is authorized to contract a debt and to issue Thirty-One Million Two Hundred Forty-Five
Thousand Dollars ($31,245,000) principal amount of general obligation bonds of the City to be
designated and known as the "City of Roanoke, Virginia, General Obligation Public Improvement
Bonds" (referred to herein as the "Bonds").
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time in part in series, as shall be determined by the Director of Finance. There shall be
added to the designation of the Bonds a series designation determined by the Director of Finance.
The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any
integral multiple thereof. The Bonds of a given series shall be numbered from No. R-1 upwards
in order of issuance. The Bonds shall bear interest from their date payable on such date and
semiannually thereafter as shall be approved by subsequent resolution of this Council. The Bonds
of each series shall be issued in such aggregate principal amounts (not exceeding the aggregate
principal amount specified in Section l(a)); and shall mature on such dates and in such years (but
in no event exceeding forty (40) years from their date or dates), and in the principal amount in
each such year, as shall be approved by subsequent resolution of this Council. Interest on the
Bonds shall be calculated on the basis of a three hundred and sixty (360) day year comprised of
twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) shall be subject
to redemption at the option of the City prior to their stated maturities, in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any
time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds
or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of such redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
redemption thereof, as shall be approved by subsequent resolution of this Council.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying
the date, number and maturity of such Bond, the date and place or places fixed for its redemption,
the premium, if any, payable upon such redemption, and if less than the entire principal amount
of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal
amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that
portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty
(30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the
registered owner thereof at his address as it appears on the books of registry kept by the Registrar
as of the close of business on the forty-fifth (45th) day next preceding the date fixed for
371139.1 022815 RES
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redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and
payment of the principal amount of such Bond (or the portion of the principal amount thereof to
be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall
have been duly made or provided for, interest thereon shall cease to accrue from and after the date
so specified for the redemption thereof.
(ii) So long as the Bonds are in book-entry only form, any notice of redemption
shall be given only to The Depository Trust Company, New York, New York ("DTC"), or to its
nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any
notice of redemption.
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and premium, if any, and interest on the
Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding
and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner
as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within
the City, over and above all other taxes, authorized or limited by law and without limitation as
to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest
on the Bonds to the extent other funds of the City are not lawfully available and appropriated for
such purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signatures of the Mayor and City Treasurer and shall have a facsimile of
the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of
the City Clerk.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds.
(c) The Director of Finance shall direct the Registrar to authenticate the Bonds
and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized
signatory of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the
certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if
a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of
the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such
Bond is one; (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be
dated as of such interest payment date; (iii) if a Bond is authenticated after the fifteenth (15th) day
of the calendar month next preceding an interest payment date and prior to such interest payment
date, the certificate shall be dated as of such interest payment date; and (iv) in all other instances
the certificate shall be dated as of the interest payment date next preceding the date upon which
the Bond is authenticated. In the event the Bonds of any series shall be dated as of a date other
371139.1 022815 RES
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than the first day of a calendar month or the dates on which interest is payable on such series are
other than the first days of calendar months, the provisions of this Section 3(c) with regard to the
authentication of such Bonds and of Section 9 with regard to the form of such Bonds shall be
modified as the Director of Finance shall determine to be necessary or appropriate.
(d) The execution and authentication of the Bonds in the manner set forth above
is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a) The principal of and premium, if any, on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at the office of the Registrar. Interest
on the Bonds shall be payable by check mailed by the Registrar to the registered owners of such
Bonds at their respective addresses as such addresses appear on the books of registry kept
pursuant to this Section 4.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office
for such purpose the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books
of registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
'(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized attorney, upon surrender of such Bond to the Registrar for cancellation, accompanied
by a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4 shall be cancelled.
371139.1 022815 RES
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(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or
any integral multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal, premium, if any, and interest payments on the Bonds will be
made by the Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds,
which will in turn remit such payments to the DTC participants for subsequent disbursal to the
beneficial owners of the Bonds. Transfers of principal, premium, if any, and interest payments
to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial
owners of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
persons acting through such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but
no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shall not constitute cause for failure or refusal by the
successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of its
bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds
shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the
assignment of such numbers shall be the responsibility of the successful bidder for the Bonds.
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and complete
copy (except for letterhead and date) of the legal opinion which was dated as of the date of
delivery of and payment for the Bonds, may be printed on the Bonds.
371139.1 022815 RES
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SECTION 6. In the case of Bonds issued hereunder the interest on which is
contemplated to be excluded from gross income for purposes of federal income ][axation, the City
covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal
Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder
throughout the term of the Bonds.
SECTION 7. The proceeds of the sale of the Bonds shall be applied to the payment
of the cost of the following public improvement projects of and for the City in substantially the
following respective amounts:
Purpose
Crystal Spring Water Filtration Plant
Curb, Gutter and Sidewalk Improvements
Schools
S tadium/Amphitheatre
Amount
$ 5,445,000
5,000,000
4,600,000
16,200,000
$31,245,000
If any project set forth above shall require less than the entire respective amount so set forth, the
difference may be applied to any of the other projects so set forth.
SECTION 8. (a) The Bonds shall be sold at competitive sale on such date or dates
and at such price or prices as shall be determined by the Director of Finance. The Director of
Finance is hereby authorized to prepare or cause to be prepared a Summary Notice of Sale of the
Bonds and to cause such Summary Notice of Sale to be published in The Bond Buyer, a financial
journal published in the City of New York, New York, and to prepare or cause to be prepared
and distributed a Preliminary Official Statement, a Detailed Notice of Sale and an Official Bid
Form relating to the Bonds. The Director of Finance is hereby authorized to receive bids for the
purchase of the Bonds; provided, however, that the final details of the Bonds of each series,
including the purchase price thereof, the interest rates to be borne thereby and the premium, if
any, payable upon the redemption thereof shall be approved by subsequent resolution of this
Council.
(b) T2ne Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the ins-.ertion of the maturities, interest rates and other details of the Bonds and by
making such other insertions, changes or corrections as the Ma or. base
i ' · . . . . Y · d on the advice of the
C ty s financial advmors and legal counsel 0ncludmg the City Attorney and Bond Counsel), deems
necessary or appropriate; and this Council hereby authorizes the Official Statement and the
information contained therein to be used by the purchasers in connection with the sale of the
Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12
371139.1 022815 RES
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act
of 1934 ("Rule 15c2-12"). The City Manager and the Director of Finance are hereby authorized
and directed to execute on behalf of the City and deliver to the purchasers a certificate in
substantially the form to be included in the Official Statement under the caption "Certificate
Concerning Official Statement".
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating
to the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (b)(5) of Rule 15c2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney and
Bond Counsel), such approval to be conclusively evidenced by their execution thereof.
(d) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 9. The Bonds, the certificate of authentication of the Registrar, and the
assignment endorsed on the Bonds, shall be substantially the following forms, respectively, to-wit:
No. R-
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
SERIES
MATURITY DATE:
INTEREST RATE:
DATE OF BOND:
CUSIP NO.:
REGISTERED OWNER:
PRINCIPAL SUM:
DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
371139.1 022815 RES
-8-
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Stun
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following interest
payment date, in which case from such following interest payment date, such interest to be paid
until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check
mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this
Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th)
day (whether or not a business day) of the calendar month next preceding each interest payment
date. Interest on this Bond shall be calculated on the basis of a three hundred and sixty (360) day
year comprised of twelve (12) thirty (30) day months. The principal of and premium, if any, on
this Bond are payable on presentation and surrender hereof, at the office of
, as the Registrar and Paying Agent, in the City of
, Principal of and premium, if any, and interest on this Bond are
payable in any coin or currency of the United States of America which, on the respective dates
of payment thereof, shall be legal tender for public and private debts.
This Bond is one of an issue of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, which is issued for the purpose of providing funds to pay
the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement
and equipping of various public improvement projects of and for the City, under and pursuant to
and in full compliance with the Constitution and statutes of the Commonwealth of Virginia,
including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public
Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly
adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in
installments of $5,000) maturing on and after are subject to redemption at
the option of the City prior to their stated maturities, on or after in
whole or in part from time to time on any date, in such order as may be determined by the City
(except that if at any time less than all of the Bonds of a given maturity are called for redemption,
the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed
shall be selected by lot), upon payment of the following redemption prices (expressed as a
percentage of the principal amount of the Bonds to be redeemed), together with the interest
accrued thereon to the date fixed for the redemption thereofi
371139.1 022815 RES
-9-
Redemption Dates
(Both Dates Inclusive)
Redemption Prices
(Percentages of Principal Amount)
__, to
__, to
__, __ and thereafter
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and premium, if any, payable upon such redemption shall have been duly made
or provided for, interest hereon shall cease to accrue fi.om and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and premium, if any, and interest on this Bond as the same become due. In
each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected,
371139.1 022815 RES
-10-
at the same time and in the same manner as other taxes of the City are assessed, levied and
collected, a tax upon all property within the City, over and above all other taxes, authorized or
limited by law and without limitation as to rate or amount, sufficient to pay the principal of and
premium, if any, and interest on this Bond to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City
Clerk; and this Bond to be dated as of the day of ,200 .
[SEAL]
CITY OF ROANOKE, VIRGINIA
Attest:
Mayor
City Clerk
City Treasurer
CERTIFICATE OF AUTHENTICATION
proceedings.
This Bond is one of the Bonds delivered pursuant to the within-mentioned
[ ], as Registrar
By:
Authorized Signatory
Date of Authentication:
371139.1 022815 RES
-11-
ASSIGNMENT
FOR VALUED RECEIVED the undersigned hereby sell(s), assign(s) and
transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF TRANSFEREE
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond on
the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the fi:ont of this Bond
in every particular, without alteration or
enlargement or any change whatsoever.
SECTION 10. General obligation public improvement bond anticipation notes (the
"Notes") are authorized for issuance and sale by the Director of Finance in anticipation of the
issuance of the general obligation bonds authorized for issuance herein. Such Notes shall be sold
at competitive or negotiated sale at such price or prices and on such other terms and conditions
as shall be determined by the Director of Finance. If such Notes are offered for competitive sale,
a Detailed Notice of Sale or Summary Notice of Sale shall be prepared, published and distributed
in accordance with the requirements of Section 8. There shall also be prepared and distributed
a Preliminary Official Statement and a final Official Statement relating to such Notes in such form
as shall be approved by the Director of Finance. The issuance and details of such Notes shall be
governed by the provisions of Section 15.2-2628 of Title 15.2, Chapter 26, Article 2 of the Code
371139.1 022815 RES
- 12-
of Virginia, 1950. The provisions of Sections 2 and 6 shall apply to such Notes to the same extent
the same apply to the Bonds except, in the case of the provisions of Section 2, only to the extent
such Notes are not paid from the proceeds of the Bonds or from any other available funds. The
sale of such Notes and the form and other details thereof shall be approved, ratified and confirmed
by subsequent resolution of this Council. Bonds in anticipation of which such Notes are issued
pursuant to this Section 10 may be issued and sold in accordance with the provisions of this
Resolution at any time within five (5) years of the date of issuance of the first Notes issued in
anticipation of such Bonds.
SECTION 11. The Council hereby authorizes the City to make expenditures for
the purpose for which the Bonds are to be issued in advance of the issuance and receipt of the
proceeds of the Bonds and to reimburse such expenditures from the proceeds of the Bonds. The
adoption of this Resolution shall be considered an "official intent" within the meaning of Treasury
Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986.
SECTION 12. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950.
SECTION 13. All ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed.
ATTEST:
City Clerk.
371139.1 022815 RES
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #166-501
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35482-071601 authorizing the City Manager to
execute the necessary documents providing for the sale and conveyance of certain City-
owned parcels located at or near 111 Franklin Road, S. W., and at the intersection of
Franklin Road and Jefferson Street, bearing Official Tax No. 4016001 (Key Plaza) and
Official Tax No. 4016003, for the sum of $100.00, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 16, 2001, and will be in full force and
effect ten days following the date of adoption.
Sincerely,
Mary F. ', CMC
City Clerk
MFP:mh
Attachment
pc~
Wayne S. Dishman, Corporate Real Estate Manager, Trigon Blue Cross Blue
Shield, 2015 Staples Mill Road, P. O. Box 27401, Richmond, Virginia 23279
James D. Grisso, Director of Finance
Elizabeth A. Neu, Director of Economic Development
HSAgenda.01XJuly 16, 2001 correspondenc.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 200i.
No. 35482-071601.
AN ORDINANCE authorizing the City Manager to execute the necessary documents
providing for the sale and conveyance of certain City-owned parcels located at or near 111 Franklin
Road, S. W., and at the intersection of Franklin Road and Jefferson Street, bearing Official Tax No.
4016001 (Key Plaza) and Official Tax No. 4016003, upon certain terms and conditions, and
dispensing with the second reading of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager, or her designee, and the City Clerk, are authorized, for and on
behalf of the City, to execute and attest, respectively, the necessary documents providing for the sale
of City-owned property located at or near 111 Franklin Road, S. W., and at the intersection of
Franklin Road and Jefferson Street, known as Official Tax No. 4016001 (Key Plaza), and Official
Tax No. 4016003, to Trigon Insurance Company, for the sum of $100.00, upon the terms and
conditions more particularly set forth in the City Manager's letter and attachments to this Council,
dated July 16, 2001.
3.
ordinance by title is hereby dispensed with.
All documents shall be in form approved by the City Attorney.
Pursuant to the provisions of §12 of the City Charter, the second reading of this
ATTEST:
H:/M~ASUP. ES/o-k~-pla~otrigon
City Clerk.
A,5,
Office of the City Manager
July 16, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable C. Nelson Harris, Council Member
Honorable W. Alvin Hudson, Jr., Council Member
Honorable William White Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Subject:
Sale of Key Plaza to Trigon
Insurance Company
Dear Mayor Smith and Members of City Council:
Trigon Insurance Company (Trigon), successor in interest to Blue Cross of Southwest
Virginia and Blue Shield of Southwest Virginia, is the owner of a multi-story office
building on tax parcel number 4016002 at the corner of Franklin Road and Jefferson
Street in downtown Roanoke.
Adjacent parcels to the building, parcel numbers 4016001 (Key Plaza) and 4016003,
are both owned by the City of Roanoke. The City is solely responsible for maintenance
and upkeep of these areas and solely responsible for the repairs to the Plaza.
Trigon has offered to purchase Key Plaza and parcel ~f-4016003 for the purchase price
of $100, thereby relieving the City of the continuing obligations to maintain both parcels.
Proper maintenance of the two parcels would be insured and they would both become
subject to normal and customary real estate taxation by the City.
Additionally, Trigon has agreed that the Special Warranty Deed conveying the parcels
to Trigon shall require that, unless the City agrees, Trigon and its successors shall
continue to use and maintain the parcels as a plaza or open area.
r~oom 364 Municipal South 215 Church Avenue, S.W. I~oanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-] 138
CityWeb :www. ci.roanoke.va,us
Honorable Mayor and Members of Council
July 16, 2001
Page 2
Recommended Action:
Authorize City Manager to execute a deed and any other appropriate documents
approved as to form by the City Attorney, necessary to transfer tax parcel numbers
4016001 and 4016003 to Trigon Insurance Company.
Respectfully submitted,
City Manager
DLB/sem
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Elizabeth Neu, Director of Economic Development
#CM01-00141
[30019
Darlene L. Burcham, City Manager
City of Roanoke
Office of the City Manager
464 Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011-1595
TRIGON
March 14, 2001
Roanoke Cit? Office of
Econo,mir; ri, c.i gment
Proposal for Acquisition of Key Plaza and Adjacent Parcel
Dear Ms. Burcham:
As you know, Trigon Insurance Company ("Trigon"), successor in interest to Blue Cross
of Southwest Virginia and Blue Shield of Southwest Virginia, is the owner of a multi-story office
building located in the City of Roanoke (the "City") and more commonly known as 111 Franklin
Road (the "Existing Property"). The Existing Property is bounded by three parcels of land
owned by the City (Tax Parcel #4016001 (Key Plaza), Tax Parcel #4016003, and Tax Parcel
#4016004). Tax Parcel #4016004 is currently being used by the City as a public park.
The Key Plaza parcel is located at the front of the main entrance to the Existing
Property, and Tax Parcel #4016003 is located adjacent to the Existing Property along Franklin
Road. The Key Plaza parcel is currently in dire need of a complete overhaul. Since both the Key
Plaza parcel and Tax Parcel ~t4016003 are currently owned by the City, the City is solely
responsible for maintenance and upkeep of these areas and would be solely responsible for any
required overhaul of the Key Plaza parcel.
Inasmuch as the Key Plaza parcel and Tax Parcel g4016003 are located adjacent to the
Existing Property, Trigon would like to purchase both parcels from the City. By allowing Trigon
to purchase the parcels, the City would be relieved from its continuing obligations to maintain
both parcels, proper maintenance of both parcels would be insured and both parcels would
become subject to normal and customary real estate taxation by the City.
The terms upon which Trigon are willing to purchase the Key Plea parcel and Tax
Parcel #4016003 are as follows:
Purchase Price:
Title:
The purchase price shall be $100.00, payable in cash at closing.
Title to both parcels shall be conveyed by the City by Special
Warranty Deed, free and clear of all monetary liens and
encumbrances, except those approved in writing by Trigon.
Closing:
Closing shall occur thirty (30) days after the expiration of the
Feasibility Period.
USA
00000
Trigon Blue Cross Blue Shield · 2015 Staples Mill Road · Post Office Box 27401 · Richmond, Virginia 23279 · 804-354-7000
Tngon Blue Cross Blue Shield is the trade name of Tdgon Insurance Company · An Independent Licensee el the Blue Cross and Blue Shield Association
Feasibility:
For a period of sixty (60) days following the approval of the sale
of both parcels by the City Council (the "Feasibility Period"),
Trigon shall have the right to conduct any and all staclies, tests and
investigations it may desire of both parcels. If the results of any
studies, tests or investigations are unacceptable to Trigon, in their
sole and absolute discretion, they may notify the City of their
desire not to purchase the parcels.
Use:
The Special Warranty Deed conveying the parcels to Trigon shall
require that, unless the City otherwise agrees, Trigon and its
successors and assigns shall continue to use and maintain the
parcels as a plaza or open area.
Costs:
The City shall pay for the costs of preparing the Deed, the costs
associated with releasing any monetary liens and its own attorneys'
fees. Trigon shall pay for the costs of recording the Deed, the costs
for its title insurance and title examination, the costs associated
with any studies, tests or investigations performed during the
Feasibility Period and its own attorneys' fees.
If the City is willing to accept this offer to purchase the Key Plaza parcel and Tax Parcel
//4016003, please let me know.
Very truly yours,
Wayne S. Dishman
Corporate Real Estate Manager
CC:
William M. Hackworth, Esq.
Edmund S. Pittman, Esq.
The Roanoke Times
Roanoke Virginia
Affidavit of Publication~
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01707462 Key Plaza
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this __l~~ day
of Jul~001. Witness my hand and official
seal-_f~_C~_~__~k~-- , Notary Public
My commission expires _~_6~_~1_~/. ~_~.
PUBLISHED ON: 07/08
TOTAL COST: 124.02
FILED ON: 07/13/01
Key Plaza, and 40:L6003,
Ioc~tsd on Ft'anlUIn Road, In
mam.m.~ to the reclulrements
Code ~ V',q~m (:~S50), a~
amended, notice Is hereby
the City'of Roimoke MIl hold a
200'1, oommeitd~ at 7.'00
p.m., In the Coundl Chamber&,
4Ul Flo(x, Noel C. Ta3~or
Avenue, S.W., Roanoke, Vk~ln-
la. Further I~ Is avail-
of Roanoke at (540)
853-27~5.
If you are a pm,~m w~ a dis-
(853-254't) be,fore :l.2:00 noon
day of June, 200~..
i~1~ F. Pmtm~,
(~.707462)
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey to Trigon Insurance Company City owned
property identified by Official Tax Map Nos. 4016001, also known as Key Plaza, and
4016003, located on Franklin Road, in the City of Roanoke.
Pursuant to the requirements of §§ 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on Monday, July 16,
2001, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is
available from the Office of Economic Development for the City of Roanoke at (540) 853-
2715.
Citizens shall have the opportunity to be heard and express their opinions on such
matter.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office (853-2541) before 12:00 noon on Thursday, July
12, 2001.
GIVEN under my hand this 26thday of June
,2001
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 9, 2001.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:'xAMIS C~ph-k~jplaza.~le~
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
July 18, 2001
File #5-66-79-121-133-144-184-514
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 16, 2001, the following persons addressed Council:
Mr. Woodrow Hickman, 1010 Norfolk Avenue, S. W., expressed opposition
to curbside refuse collection.
Jeff Artis, Chair, Roanoke Southern Christian Leadership Conference,
advised that in view of two reported cases of alleged police brutality and
other information compiled by the SCLC over the past several years
concerning Roanoke's law enforcement personnel, the SCLC will formally
request the U. S. Department of Justice to investigate all Roanoke City law
enforcement agencies, including the Police Department, Sheriff's
Department and Commonwealth Attorney's Office.
Preston Moore, Ombudsman for the Commonwealth of Virginia for Women,
Minorities, Children and the Disabled, as appointed by SCLC President,
Herbert Coulton, spoke in support of the remarks of Mr. Artis, and suggested
that a Member of Council convene a meeting of appropriate persons to
investigate activities of Roanoke's law enforcement agencies.
H:~genda.01XJuly 16, 2001 correspondenc.wpd
Darlene L. Burcham
July 18, 2001
Page 2
Mr. Robert Gravely, 617 Hanover Avenue, N .W., addressed Council with
regard to City issues of concern, specifically, insufficient wages for the City
work force and the high real estate tax rate in the City of Roanoke which
makes it difficult for the average worker to purchase a home.
Mr. George Gunther, P. O. Box 12353, expressed concern in regard to alley
closings in the City which will eliminate rear access to private residences by
emergency vehicles. Instead of closing the alleys, he suggested that alleys
be widened to allow for improved access and cleared of debris to eliminate
health and safety hazards.
'Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
The Honorable George M. McMillian, Sheriff
The Honorable Donald S. Caldwell, Commonwealth's Attorney
George C. Snead, Jr., Assistant City Manager for Operations
Rolanda A. Johnson, Assistant City Manager for Community Development
Robert K. Bengtson, Director, Public Works
Frank Decker, Superintendent, Solid Waste Management
A. L. Gaskins, Chief of Police
H:~S~genda.01XJuly 16, 2001 correspondenc.wpd
ROANOKE CITY CO UNCIL
WORK SESSION
JUL Y 30, 2001
12:15 P. M.
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call.
e
Reports by Council Members in connection with their
respective liaison roles to various authorities, boards,
commissions and committees.
3. City Manager Briefings:
Fire-EMS Department Strategic Business Plan
Vision 2001 Comprehensive Plan
Human Services building proposal
Changes to Parks and Recreation rental fees
Request of the City Manager for a Closed Meeting to
discuss disposition of real property, pursuant to Section
2.1-344 (A)(3), Code of Virginia (1950), as amended.
5. Other Business:
6. Certification of Closed Session.
2
·
·
18,318
18,464
18,636
17,594
Fire Call Demand
~----] 2- 59
60- 167
168 - 406
Time Period: Year 2000
Data Source: 9-1-1 Center
Time Period: Jan, 2000 thru June, 2001
Working fire
Fire Call Demand
~-~ 2- 59
60- 167
168 - 406
Data Source: 9-1-1 Center
Total Working Fires for Period: 155
EMS Call Demand
10- 173
174 - 381
382- 9~2
Time Period: Year 2000
Definition:
Heart Attacks
Seizures
Car Accidents
Assaults
Strokes
Breathing Problems
Diabetic Emergencies
Construction/Industrial ·
Accidents
· Other Medical
Emergencies
Proposed
location area
for new Fire-
EMS Station
Fire Call Demand
~2-59
~ 60- 167
~ 168- 406
1
of
Time Period: Year 2000
Data Source: 9-1-1 Center
Proposed Location
Area for New
Fire-EMS Station 3
Fire Call Demand
~-----] 2 - 59
~ 60- 167
· ~ 168- 406
Time Period: Year 2000
Data Source: 9-1-1 Center
cation of
3
New Airport Station
Located on AOA
Proposed
Location Area
for New
Fire-EMS
Fire Demand
~2-59
~ 60- 167
· ~ 168- 406
Time Period: Year 2000
Data Source: 9-1-1 Center
Location of
5
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
Email: planning@ci.roanoke.va.us
July 2, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr'., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Vision 2001 Plan
As a follow up to our discussion on June 18, 2001 on the Comprehensive Plan, I would
like very much to talk personally with each of you to receive your comments and
feedback on the Plan. I will be calling each of you the second week of July to talk with
you. In addition, I am working with the City Manager and the City Clerk to arrange an
additional work session with City Council on July 30, 2001.
At present, the Plan has been made available to the public, neighborhood leaders, and
other regional planners for comment. The Planning Commission will have a public
comment and work session on the Plan on July 19, 2001. Following that session, the
Commission is expected to schedule a formal public hearing on August 16, 2001, which
could be followed by a public hearing by Council on August 20, 2001.
I look forward to working further with each of you on this very important project. Your
comments prior to the Planning Commission meeting on July 19, 2001, would be very
helpful. In the interim, please feel free to contact me at 853-2346 if you have any
immediate questions.
Respe_ctfully submitted,
Evelyn S. Lander, AICP, Director
Planning Building and Development
C;
Darlene L. Burcham, City Manager
Rolanda Johnson, Assistant City Manager for Community Development
Mary F. Parker, City Clerk
[ma
VISION 2 001
~e Future/Keep the Soul
City
July 30,
.g
PI .EMENT:
Housing and ~borhoods
· Neighborhoods as Villages
· Housing Choice
· Affordable Housing
· Neighborhood Plans
PL"~'~A 4_EMENT:
Economic De~velopment
· Expanded Economic Base
· Redevelopment of Underutilized
· Downtown
· Village Centers
· Regional Economic Development
~HEMES
· Regionalism
· Partnerships
· Economic Development
· Environment
· Housing Opportunities
· Design
PL--~'NA ~EMENT:
Environm~
· Greenways
· Mountain Viewsheds
· Trees
· Historic Resources
· Air and Water Quality
.EMENT:
ire
· Regional Transportation
· Multi-modal approach (Pedestrians,
Bicycles, Transit)
· Airport
· Technology Infrastructure
P~'~N~ 'Eq_EMENT:
Public
· Community Policing
· Recycling
· Code Administration
· Multi-Service Facilities
PL~A -~-H_EMENT:
PI
· Quality Education
· Excellent Facilities and Programs
· Lifelong Learning
· Workforce Development
· Regional Approaches for Human Services
P~"~l~ ~q_EM ENT:
City
· Design Principles
· Collaborative Work Efforts
KEY ATIVES
· Target Industry Clusters
· Technology Infrastructure
· Redevelopment Commercial and
· Village Centers
· Multi-Service Facilities
KEY
· New Housing Opportunities
· Critical Amenities
· Marketing and Tourism
· Streetscapes
· Healthy Community
IMPLEtv
ON TOOLS
· Zoning Ordinance
· Integrated Budgets
· Regional Cooperation
· Public-Private Parmerships
2
RESS
ENT
· Annual Report Card
· Community Indicators
· City Department Strategic Business
· Continued Citizen Involvement
· Ongoing Planning
Shining for the Future
· Rcgionalism
· Partnerships
· Economic
Development
· Environment
· Housing Opportunities
· Design
Topic I Summary of Comment Recommendation
Historical Historic clarification needed Staff recommends adding a statement in
Information regarding Big Lick and the federally Chapter 2, page 1, that reads as follows: By
established post office in 1798. 1798, the thriving community was known as
Big Lick and had a federally-established post
office.
Village Concern expressed regarding the In general, Village centers have received
Centers village center identified in the map strong support by the community. However,
near the 19th and Andrews Road several citizens have been expressed
area. concern regarding a specific village center
recommended for the area near 19th Street
and Andrews Road (Heritage Acres). Staff
recommends deleting the village center
recommended on 19th Street and Andrews
Road, as shown on the map in Chapter 5.
Industry Include tourism as an industry The plan suppOrts four industry clusters
Clusters cluster. (bio[echnology, optics, information
technology, transportation-related
manufacturing) that are currently being
promoted by the Roanoke Valley Economic
Development Partnership. These clusters
were identified in a regional economic study
because of their significant total employment
in the region, as well as their projected
growth in the national economy. Tourism
was not identified in the study as an industry
cluster, but is strongly supported in the plan.
Staff recommends not making tourism an
industry cluster.
Tree Add statement describing benefits Staff recommends adding the following
Canopy of the tree canopy in the City. statement in Chapter 3, page 18, that reads
as follows: Maintaining and increasing the
City's tree canopy will have a beneficial
impact on air quality, storm water control,
noise levels, temperature and visual
appearance.
Regional Make a reference to a recent Staff recommends adding the following
Economy economic study about the New statements in Chapter 3, page 21, that read
Century region by Dr. Christine as follows: A recent economic study entitled,
Chmura. Studies on the Regional Economy and Public
Attitudes Toward Growth in Western Virginia,
indicated that employment and population
growth has grown at a slower pace in the
New Century Region than the state and the
nation. Increasing the educational
attainment levels of the workforce and
focusing efforts to attract industries
experiencing growth (i.e., technology) were
cited in the study as important economic
objectives for the region.
Topic I Summary of Comment Recommendation
Street Design Address traffic calming design in Staff recommends modifying action
Guidelines the proposed streetscape manual, statement in Chapter 3, page 40, to read as
follows: Adopt standard design principles for
streets and develop a manual to guide
construction that affects the streetscape and
includes attractive designs regarding traffic
calming devices.
Housing Reference building codes in action Staff recommends modifying action
statement (# 18) in Chapter 3, page statement in Chapter 3, page 12, to read as
12, of the Neighborhoods and follows: Revise zoning ordinance and review
Housing element, the application of the building codes to
permit the development of live/work space.
Public Mention Lafayette Boulevard COPE Staff recommends adding a statement in
Safety unit. Chapter 3, page 42, to read as follows: The
COPE teams work from satellite sites
located in target areas presently at
Williamson Road and Lafayette Boulevard.
Water Modify action statement (#12) in Staff recommends modifying action
Quality Chapter 3, page 12, of the statement in Chapter 3, page 12, to read as
Environmental Resources element follows: Plant natural vegetation, preferably
to include indigenous plant species, indigenous plant species, on land adjacent to
the Roanoke River.
Housing Modify action statement (#26) in Staff recommends modify action statement
Chapter 3, page 13, of the in Chapter 3, page 13, to read as follows:
Neighborhoods and Housing Consider demolition of derelict or neglected
section, to include clarification structures, outside of historic districts.
regarding historic districts.
Transitional Reference TRUST and the Staff recommends modifying action
Housing Roanoke Valley Interfaith statement in Chapter 3, page 6, to read as
Hospitality Network in the follows: Resources for at-risk and the
background section of the Housing homeless include RAM house, Samaritan's
and Neighborhoods element. Inn, Rescue Mission, TRUST, and the
Roanoke Valley Interfaith Hospitality
Network.
Transitional Concern expressed about the lack Staff recommends not adding a sentence
housing of information in the plan regarding regarding group homes. Human services are
group homes and other forms of required for the community's vitality. The
publically-assisted housing, staff feels that Policy # 8 in Chapter 3, page
11, adequately addresses group homes and
other forms of publicly-assisted housing.
Editorial Correct grammatical and formatting Staff recommends making necessary
changes errors in the plan. changes regarding grammar and formatting.
Topic I Summary of Comment I Recommendation
Implementation Consider corporate sponsorship as Staff recommends adding a statement in
Tools an incentive for neighborhood Chapter 6, page 4, that reads as follows:
organizations. Neighborhood organizations should consider
seeking corporate sponsorship for support of
their projects.
Implementation Develop zoning map after adoption Staff recommends adding a statement in
Tools of comprehensive plan. Chapter 6, page 4, that reads as follows: A
zoning map should be developed that
reflects the new zoning code and the
recommendations in the plan.
Implementation Add statement that recommends a Staff recommends adding a statement in
Tools detailed matrix with project Chapter 6, page 5, that reads as follows: A
schedule and strategic partners, more detailed matrix should be developed
after adopting the plan outlining a project
schedule and identifying strategic partners
needed to implement the plan.
Design Add statement that incorporates Staff recommends adding a statement in
mixed use development and live- Chapter 4, page 4, that reads as follows:
work space in the commercial Commercial corridors should encourage
corridors section of the Design mixed use development and live/work space.
element.
Design Encourage two-way streets in the Staff recommends adding a statement in
downtown area. Chapter 4, page 2, that reads as follows:
Encourage two-way streets in the downtown
to the maximum extent feasible.
Infill Recommend use of the zoning Staff recommends adding a statement in
Development code to encourage quality infill Chapter 3, page 13, that reads as follows:
development. Revise zoning code to encourage quality infill
development that reflects the character of
the neighborhood including inflll development
standards.
Downtown Modify action statement regarding Staff recommends modifying action
Living economic incentives and the statement in Chapter 3, page 12, to read as
application of the building code in follows: Develop economic incentives and
Chapter 3, page 12. review the application of building code
regulations in the downtown to encourage
residential development.
Regional Recommend a regional Staff recommends modifying action
Cooperation assessment of parks and statement in Chapter 3, page 19, to read as
recreational needs, follows: Conduct an assessment of the parks
and the recreational needs of the region and
consider the formation of a Regional Park
Authority.
3
Topic I Summary of Comment I Recommendation
Economic Market Enterprise Zones program Staff recommends modifying action
Incentives to existing businesses in Roanoke. statement in Chapter 3, page 29 to read as
follows: Promote and market the Enterprise
Zones program to existing and prospective
businesses.
Background Mention the Southern Christian Staff recommends adding the Southern
Leadership Conference. Christian Leadership Conference to a
statement regarding advocacy organizations
in Chapter 2, page 4.
Downtown Specify the boundaries of the Staff recommends not specifying the
boundaries downtown, boundaries of downtown. The central
business district in the downtown has
specific boundaries for taxing purposes;
however, for planning purposes, the
downtown boundaries extend into the
surrounding neighborhoods to ensure
coordination and mutually supporting efforts.
Transportation Add statement expressing Staff recommends not adding a statement
opposition to 1-73 due to concerns expressing opposition to 1-73. The plan
expressed during some Vision 2001 addresses the impacts of 1-73 and
workshops, recommends further study.
Environmental Support the development of a Staff recommends adding an action
Resources ridgeline protection ordinance, statement in Chapter 3, page 20, that reads
as follows: Develop a viewshed protection
ordinance and seek regional approaches.
Farm land and Develop strategies to protect farm Staff recommends adding an action
open space land and open space, statement in Chapter 3, page 20, that reads
as follows: Encourage preservation of open
space and farm land through appropriate
land use programs.
Roanoke Encourage development of the Staff recommends adding statement in
River Roanoke River Greenway through Chapter 3, page 20, that reads as follows:
the entire length of the river. Develop strategies that encourage
development of the Roanoke River
Greenway for the entire length of the
Roanoke River within the city limits.
Storm water Consider vegetative buffers and Staff recommends modifying action
management bioengineering as tools for statement in Chapter 3, page 20, to read as
controlling storm water flow. follows: Protect and stabilize creek banks by
controlling storm water flow and preventing
discharge through vegetative buffers,
bioengineering and other related methods.
4
Topic I Summary of Comment I Recommendation
Blue Ridge Develop action statement Staff recommends adding action statement
Parkway addressing protection of Blue Ridge in Chapter 3, page 20, that reads as follows:
Parkway Protect Blue Ridge Parkway corridors
adiacent to city limits through coordination
with adjacent localities and careful planning.
Brand Identity Link outdoors living with Staff recommends not adding a statement
recommendation for developing a because the plan supports using the core
brand identity for Roanoke. strengths, such as the quality of life of
Roanoke, to develop a brand identity (see
Chapter 3 page 27).
Roanoke River Develop a river conservation Staff recommends modifying action
overlay, statement in Chapter 3, page 20, to read as
follows: Protect the shorelines of the
Roanoke River to enhance its scenic quality
and protect water quality through a river
conservation overlay and other appropriate
tools.
Design Make Design Principles outlined in Staff recommends not adding a statement
Principles Chapter 4 mandatory, making the Design Principles mandatory.
The principles are intended to be used as
guidelines for developers and for city officials
evaluating development proposals.
Roanoke River More emphasis needed on the Staff recommends adding the following
benefits of the Roanoke River. statement in Chapter 3, page 14, that reads
as follows: The Roanoke River is an
environmental and economic asset that adds
to the quality of life in Roanoke and attracts
visitors and tourists to the City.
Downtown Discourage demolition of downtown Staff recommends adding action statement
Living buildings being replaced by surface in Chapter 3, page 28, that reads as follows:
parking lots. Revise zoning ordinance to discourage
demolition of downtown buildings being
replaced by surface parking lots.
Housing Modify definition of housing Staff recommends modifying definition of
Clusters clusters, housing clusters to read as follows: A
housing cluster is a market-rate residential
development consisting of mixture of
residential uses on a large site, located
within or adjacent to existing developments
of established neighborhoods.
VISION 2 0 01
Future Keep the Soul
City Coun
July 30,
· Thank you for allowing me the oppommity to discuss with you some of the
key components of the new City Comprehensive Plan that has been developed
over the past year with substantial public involvement.
· Public commems on the plan are currently being received and a public work
session with the Planning Commission was held on July 19.
· To date, the comments received have been favorable. Others have resulted in
some changes to our initial recommendations. I have a listing of the
comments received to date for your information which I will provide to you at
the end of today's brief'rog.
· At present, the City Manager has recommended a joint public hearing of
Planning Commission and City Council on August 20, 2001 at 7{00 p.m. I
understand that the City Clerk and the Secretary to the Planning Commission
are moving forward with those plans.
· All Council members have received copies of the plan and most 0~you have
provided me with your comments. I hope that today will provide y6,u with
another opportunity for questions. Also, I would ask that you provide, me with
any final commems in the next few days so that we can incorporate them into
the plan prior to the public advertisement for public hearing.
\
PLAN
ES
· Regionalism
· Partnerships
· Economic Development
· Environment
· Housing Opportunities
· Design
07/30/2001
· There are six key themes that are critical to the success of the new
Comprehensive Plan.
~,/.Regionalism is key to addressing many of the goals and recommended
policies of the plan. Your continued leadership will be needed to move
regional items forward and collaborate with other governmental officials
· Partnerships are essential to this plan. Government cannot do it alone.
Citizens, businesses, and civic organizations must take an active role in
helping to achieve the recommendations of the plan.
· Economic Development initiatives are fundamental to both the economy and
quality of life of our city and the region. Diverse Economic Development is
the basis for housing opportunities and a sustainable population.
-Protecting and enhancing our environment is critical to maintaining our
quality of life and encouraging economic development.
v/c~Housing opportunities must be enhanced in the City to provide better housing
hoices for a diversity of residents and incomes.
V/~'Finally, the design of new buildings, streets, and developments must be of
high quality that enhance our community. City government needs to provide
leadership in encouraging development that cremes a beautiful and attractive
city.
2
Housing and
ENT:
borhoods
· Neighborhoods as Villages
· Housing Choice
· Affordable Housing
· Neighborhood Plans
07/30/2001
· These are some of the key recommendations fi:om the Homing and
Neighborhoods section of the plan.
1//,One of the key recommended strategies for moving our city forward is to look
at our neighborhoods as villages that are served by small commercial centers.
Raleigh Court and South Roanoke neighborhoods have vibrant centers. Henry
Street once provided such a center to the Gainsboro neighborhood. The plan
identifies several neighborhood centers and recommends appropriate
commercial and mixed housing opportunities around these centers. It is
important to point out that the creation of these centers may result in the
redevelopment of some existing neighborhood areas - some demolition of
existing residential buildings may have to be done to provide for new mixed
use development.
oA strong emphasis is placed on creating new housing opportunities in the City
- both in the choice of housing type and in the price ranges. It is important
that citizens have choices in housing for all neighborhoods and that
neighborhoods provide a range of homes, fi:om affordable to high end.
9/-Neighborhood plans will continue to be done for all city neighborhoods.
Approximately 1/3 of the city has been studied and plans developed - some of
which will be coming to you in the near future. These plans will complement
the Comprehensive Plan and make more detailed recommendations regarding
specific strategies and zoning patterns.
Environ
MENT:
· Greenways
· Mountain Viewsheds
· Trees
· Historic Resources
· Air and Water Quality
07/30/2001
· The city and the region's environmental resources are very important to our
quality of life and our future.
· In particular, greenways, viewsheds, and trees were idemified as critical to
our future.
· In addition, the preservation and enhancement of historic properties is critical
to understanding our sense of place and our past history. Already, the City has
seen controversy in some of its past policies regarding historic neighborhoods.
However, it is important to note that the City Market and our historic
neighborhoods have been successful economic investmem tools.
· Finally, air and water quality is increasingly more important to our future
sustainability. New protection regulations will not be easy to deal with, but
are very much needed to have quality air and water now and in the future.
4
PLA
Economic
ENT:
· Expanded Economic Base
· Redevelopment of Underutilized Site
· Downtown
· Village Centers
· Regional
07/30/2001
· Economic Development is fundamemal to achieving the goals set forth in the
Plan. The plan recommends an expanded economic base that targets various
,/industry clusters.
· It is important that we continue to diversify our economic base and consider
v/new areas for redevelopment.
· Downtown continues to be key to our economic well-being. Downtown
housing is recommended for expansion, as well as better utilization of second
and third floor spaces.
· Village cemers are keys to our residential neighborhoods. These
recommended commercial and mixed use areas will provide unique
environments and services to residents, thereby competing well with
surrounding suburb development that relies on the automobile.
· Regional economic development and approaches continue to be
recommended.
PLA EMENT:
I
· Regional Transportation Planning
· Multi-modal Systems (Pedestrians,
Bicycles, Transit)
· Airport
· Technology Infrastructure
07/30/2001
· Transportation systems do not stop at jurisdictional lines. Regional planning
v/ for transportation systems is important to ensuring quality development that
enhances existing built communities.
· The development of multi-modal transportation systems for cars, pedestrians,
bicycles, and transit is strongly recommended in the plan. Our city should not
~" be dependent on cars for transportation. We should encourage sidewalks,
greenways, and bicycle facilities as well as considering transit alternatives in
the future.
· Our regional airport is important to Economic Development and to the
residents of our region. Special attention is needed to ensure quality facilities
and operations that adequately serve its users.
· If we are to attract new technology and businesses that use the technology, we
must provide the infrastructure to service those users. Our continued
leadership is needed to work with private businesses to provide services and
promote them as available.
6
PLA
Public
ENT:
· Community Policing
· Recycling
· Code Administration
· Multi-service Facilities
07/30/2001
· Community policing as a philosophy for providing public safety continues to
be emphasized in making our community safe.
· Recycling also was identified as very important to a sustainable community.
Our programs will need your continued leadership to emphasize recycling as
important.
· Code administration for building, zoning, development, and nuisance
regulations should continue to be improved to meet the needs of Roanoke's
citizens and businesses. Carefl~l balancing of interests is important to the
success of any new regulations that may be proposed.
· Two multi-service facilities (or centers) are recommended as pilot projects to
better serve citizens where the needs are the greatest. These are not meant to
duplicate services provided by city hall, but to provide better access to citizens
where it is needed and to have city staffwork collabomtively in the
community to address issues and needs. It is important to note that these are
not community centers and will not be in every neighborhood. They could,
however, be located in existing public buildings in a neighborhood.
7
PI .EMENT:
Peo
· Quality Education
· Excellent Facilities and Programs
· Lifelong Learning
· Workforce Development
· Regional Approaches for Human Services
07/30/2001
· It is essemial that our school system continue to provide quality education to
our youth.
· It is also important that the school facilities and programs be outstanding and
open to all citizens beyond school hours.
· Lifelong learning is essential to our future for both young and old. Our
,/libraries and schools should provide quality programs to enhance cominued
education.
oWorkforce development - that is education and training - is critical to both
economic development initiatives and that of people.
*Regional approaches to providing human services should be encouraged and
pursued.
8
P
City
.EMENT:
n
· Design Principles
· Collaborative Work Efforts
07/~)/2001
· The design of new buildings and facilities is critical to creating a beautiful
'/ city.
· The plan provides recommendations for various areas of the city including
,q~ommercial corridors, streets, and neighborhoods. These principles are not
mandatory but should be encouraged.
*It is anticipated that the principles would be promoted through collaborative
.// work efforts between city staff and private developers.
9
KEY
IATIVES
· Target Industry Clusters
· Technology Infrastructure
· Redevelopment Commercial and
· Village Centers
· Multi-service Facilities
07/30/2001
· Ten initiatives were discussed during the planning process to help make the
plan a reality.
· These initiatives can be referred to as the "top ten" action items to be pursued
by both government and private entities.
10
KEY I
· New Housing Opportunities
· Critical Amenities
· Marketing and Tourism
· Streetscapes
· Healthy Community
07/30/2001
11
IMPLEMEI
ON TOOLS
· Zoning Ordinance
· Integrated Budgets
· Regional Cooperation
· Public-Private Partnerships
07/30/2001
· To assist in implememing the plan additional strategies must be undertaken.
· A new zoning ordinance should be developed over the next year,.
~-City operating budgets and capital improvement program budget should
,/reflect the Comprehensive Plan and adopted Neighborhood plans.
· Regional cooperation is necessary to effectively achieve many of the goals for
the future.
· Public private partnerships are essemial to the implementation of the plan.
~,ASovernmem cannot do it alone.
12
MEASU
RESS
ENT
· Annual Report Card
· Community Indicators
· City Department Strategic Business
· Continued Citizen Involvement
· Ongoing Planning
07/30/2001
· To measure our progress it is recommended that city admini.qtmtion provide
Council and citizens with an annual report card on the actions taken or
pending.
· In addition, it is recommended that community indicators be developed to
assist in monitoring our sustainable community. Discussions with Virginia
Tech have already begun and the Vital Signs Report f~om the New Century
Council would also be of help.
· Cominued citizen involvement is important to ensuring that we are doing
what we need to do.
· Also, on-going planning for the city and our neighborhoods must cominue.
13
Shining
,e Future
· Regionalism
· Partnerships
· Economic Development
· Enviroment
· Housing Opportunities
· Design
0713012001
14
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Office of the City Manager
July 24, 2001
Honorable Ralph K. Smith, Mayor
Honorable William H. Carder, Vice Mayor
Honorable W. Alvin Hudson, Council Member
Honorable William D. Bestpitch, Council Member
Honorable William White, Sr., Council Member
Honorable C. Nelson Harris, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Request for Closed Meeting
This is to request that Council convene a closed meeting for the purpose of
discussing disposition of real property, pursuant to Section 2.1-344.A.3, Code of
Virginia (1950), as amended.
Sincerely,
City Manager
C:~4y Document s~Darlene\Cit y Council 01~closcd mccting.wpd
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke.va.us