HomeMy WebLinkAboutCouncil Actions 01-02-01
WYATT
35181
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 2, 2001
12:15 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call: All Present.
A communication from the City Attorney requesting a Closed Meeting to
consult with legal counsel on a matter of actual litigation, pursuant to Section
2.1-344 (A)(7), Code of Virginia (1950), as amended. (Approved 7-0)
A communication from the Honorable Ralph K. Smith, Mayor, requesting a
Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section
2.1-344 (A)(1), Code of Virginia (1950), as amended. (Approved 7-0)
A communication from the Honorable C. Nelson Harris, Chair, City Council
Personnel Committee, requesting a Closed Meeting to discuss the performance
ofthree Council-Appointed Officers, pursuant to Section 2.1-344 (A) (1 ), Code
of Virginia (1950), as amended. (Approved 7-0)
THE MEETING OF ROANOKE CITY COUNCIL WAS DECLARED IN
RECESS AT 12:20 P.M., TO BE RECONVENED AT 2:00 P.M., IN THE
CITY COUNCIL CHAMBERS.
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 2, 2001
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call: All Present.
The Invocation was delivered by Council Member C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, January 4,2001,
at 7:00 p.m., and Saturday, January 6,2001, at 4:00 p.m.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COpy OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
T A YLORMUNICIP AL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US.CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO COUNCIL CHAMBER.
CONSENT AGENDA
(APPROVED 7 - 0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
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C-l Minutes of the regular meetings of Ci ty Council held on Monday , July 3,
2000, Monday, July 17,2000; and the Planning Retreat held on July 20 - 21,
2000.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2 A communication from the City Manager requesting that Council
schedule a public hearing with regard to Victory Stadium for Monday,
January 29, 2001, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber.
RECOMMENDED ACTION: Concur in request.
File #122
C-3 A communication from the City Manager requesting that the City Clerk
be authorized to advertise a public hearing with regard to 1-73 for Tuesday,
January 16, 2001, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber.
RECOMMENDED ACTION: Concur in request.
File #20-544
C-4 Minutes of the Audit Committee meeting which was held on Monday,
December 4, 2000.
RECOMMENDED ACTION: Receive and file.
File #300
C-5 Minutes of the Greater Roanoke Transit Company Audit Committee
meeting which was held on Monday, December 4,2000.
RECOMMENDED ACTION: Receive and file.
File #55
C-6 Qualification of the following persons:
Elizabeth Neu as a City representative to fill the unexpired term of
Phillip F. Sparks, resigned; and William D. Bestpitch as a City
representative to fill the unexpired term of James O. Trout, deceased,
to Virginia's First Regional Industrial Facility Authority ending
September 24, 2002;and
File #315-110-207-526
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Elizabeth Neu as a member ofthe Economic Development Commission,
to fill the unexpired term of Phillip F. Sparks, resigned, ending June 30,
2001.
File # 15-110-450
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
4. PETITIONS AND COMMUNICATIONS: NONE.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. Briefing with regard to the National Pollution Discharge
Elimination System, Phase II. (30 minutes)
Received and filed.
File #199-529
ITEMS RECOMMENDED FOR ACTION:
2. A communication recommending participation in the Statewide
Mutual Aid Agreement and authorization to execute any required
documents.
Adopted Resolution No. 35181-010201. (7-0)
File #188
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3. A communication recommending authorization to extend the
contract with the Roanoke Neighborhood Development
Corporation for an additional six months as provided in the
original contract.
Adopted Resolution No. 35182-010201. (7-0)
File #165-434
The City Manager was requested to schedule a 2:00 p.m.
Council briefing with regard to the RNDC Project, including
financial information on the amount of funds appropriated by
the City to the project since its inception and
accomplishments to date.
b. DIRECTOR OF FINANCE:
1. Financial report for the month of November, 2000.
Council Member White questioned the Civic Center fund
budget, which reflects an operating loss of approximately
$736,522.00 in fiscal year 2001, compared to $640,744.00 in
fiscal year 2000, and requested an explanation regarding the
increased deficit; whereupon, the Director of Finance advised
that he would provide Council with additional information.
Also pertaining to the Civic Center, Council engaged in a
discussion regarding a new policy in connection with the
addition of $1.00 per ticket in lieu of a parking fee, the new
policy regarding sale of alcohol, and the Civic Center rental
fee policy; whereupon, Council Member Wyatt requested that
the Roanoke Civic Center Commission review the policy of
imposing $1.00 per ticket on each ticketed event, in lieu of a
parking fee.
The City Manager suggested that Council meet with the
Roanoke Civic Center Commission to discuss the above-
referenced topics, as well as pending future needs regarding
expansion and parking at the Civic Center.
The financial report was received and filed.
File #10-192
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6. REPORTS OF COMMITTEES: NONE.
7. UNFINISHED BUSINESS: NONE.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. Ordinance No. 35176, on second reading, permanently vacating,
discontinuing and closing a certain section of Edge Hill Avenue, S. E.,
extending in a westerly direction from 19th Street, for an approximate
distance of 21 0 feet to the intersection with 18th Street.
Adopted Ordinance No. 35176-010201 (7-0)
File #514
b. Ordinance No. 35177, on second reading, authorizing the granting of an
easement across City-owned property located at 5th Street and Luck
Avenue, S. W., to Cox Communications, Inc., for installation of a
concrete pad and electrical equipment cabinet to provide telecom circuit
protection, upon certain terms and conditions.
Adopted Ordinance No. 35177-010201. (7-0)
File #28-514-448-468
c. Ordinance No. 35178, on second reading, authorizing the donation and
conveyance ofa 15-foot easement across City-owned property known
as the Lincoln Terrace Elementary School site to Verizon, for
installation of underground facilities, upon certain terms and conditions.
Adopted Ordinance No. 35178-010201. (7-0)
File #28-166-291-383-467-468
d. Ordinance No. 35179, on second reading, granting a revocable license
to permit the construction and encroachment of a paved parking area 25-
feet into the public right-of-way in front of the property located at 1313
Peters Creek Road, N. W., identified as Official Tax No. 2770604, upon
certain terms and conditions.
Adopted Ordinance No. 35179-010201. (7-0)
File #322-468-514
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e. Ordinance No. 35180, on second reading, authorizing the proper City
officials to enter into a lease agreement between the City and Sandra
Rouse, for use of a 12.17 -acre tract of land for agricultural purposes,
upon certain terms and conditions.
Adopted Ordinance No. 35180-010201. (7-0)
File #373-468
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
The Mayor presented a proposal with regard to composition of a
Blue Ribbon Committee to review the number of, overall structure,
and process of appointment of persons to Council-Appointed
boards, commissions and committees.
It was the consensus of Council to engage in a work session
immediately following the Greater Roanoke Valley Leaders Summit
on Monday, January 8, at 12:00 noon at the Jefferson Center,
Fitzpatrick Hall, to discuss the process of appointments to boards,
commissions and committees.
File #110
The Mayor declared the meeting in recess for continuation of the
previously approved Closed Sessions.
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
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REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
THE MEETING OF ROANOKE CITY COUNCIL WAS DECLARED
IN RECESS TO BE RECONVENED ON TUESDAY, JANUARY 8,2001,
AT 12:00 NOON, AT WHICH TIME CITY COUNCIL IS SCHEDULED
TO HOST A WORK SESSION WITH ELECTED-OFFICIALS FROM
SURROUNDING LOCALITIES AND TO ENGAGE IN FURTHER
DIALOGUE WITH REGARD TO THE PROCESS FOR
APPOINTMENTS TO COUNCIL-APPOINTED BOARDS,
COMMISSIONS AND COMMITTEES, IN FITZPATRICK HALL, AT
THE JEFFERSON CENTER, 541 LUCK AVENUE, S. W., CITY OF
ROANOKE.
CERTIFICATION OF CLOSED SESSION. (6-0)
(Vice-Mayor Carder left the meeting during the Closed Session.)
The following persons were appointed to the Advisory Board of Human
Development:
Louis H. Patterson for a term ending November 30, 2003; and Clarence
W. Hall for a term ending November 30, 2004.
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CITY OF ROANOKE
OFFICE OF CITY ATIORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty@ci.roanoke.va.us
.00
W1LLtA'1.r 1'lp ARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
WILLIAM M. HACKWORTH
CITY ATTORNEY
January 2,2001
The Honorable Mayor and Members
Of City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Smith and Council Members:
This is to request that Council convene a closed meeting to consult with legal counsel on a
matter of actual litigation, pursuant to Section 2.1-344.A. 7, Code of Virginia (1950), as amended.
Sincerely yours,
()~ M~~
William M. Hackworth
City Attorney
WMH/lsc
c: Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
1:\ExecutiveSessionRequests\actualorprobablelitigation
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., ROOM 452
ROANOKE, VIRGINIA 2401 ]-]594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
RALPH K. SMITH
Mayor
January 2, 2001
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
RKS:sm
H:\Agenda.01\Closed Session on Vacancies.wpd
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w., Room 456
Roanoke, Virginia 240 11-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
RALPH K. SMIm
Mayor
January 2,2001
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Council Members:
Council Members:
William D. Bestpitch
William H. Carder
C. Nelson Harris
W. Alvin Hudson, Jr.
William White, Sr.
Linda F. Wyatt
This is to request that City Council convene a closed meeting to discuss the
performance of three Council-appointed officers, pursuant to ~2.1-344.A.l, Code of
Virginia (1950), as amended.
Sincerely yours,
c.. ~~d:{8J~ eG
C. Nelson Harris, Chair
Personnel Committee
CNH:mf
cc: Mary F. Parker, City Clerk
REGULAR WEEKLY SESSION-----ROANOKE CITY COUNCIL
July 3, 2000
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 3,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor Ralph K. Smith presiding, pursuant to Rule 1, Regular Meetings.
of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William D. Bestpitch, William H. Carder, C.
Nelson Harris, W. Alvin Hudson, Jr., William White, Sr. and Mayor Ralph K. Smith---6.
ABSENT: Council Member Linda F. Wyatt------------------------------------------------1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
ARCHITECTURAL REVIEW BOARD: The City Manager introduced a briefing
on the Architectural Review Board process, background, and history.
Neil Holthouser, Secretary, Architectural Review Board, presented a briefing
on two appeal items which will be heard by Council at its 2:00 p.m., session. He
explained that the Roanoke Vision Comprehensive Plan calls on the City to
recognize historic and cultural resources as mandated by the Commonwealth of
Virginia and requires that every locality adopt a Comprehensive Plan that addresses
historic and cultural resources. Secondly, he stated that historic resources provide
an economic benefit to the City and to the historic districts, through the State and
Federal governments, which make tax credits available that enable property owners
to reclaim almost 50 per cent of funds expended on rehabilitation of buildings. He
advised that as applied in the downtown Roanoke area, a significant economic
incentive has been provided, and this year alone, more than $40 million in downtown
reinvestment has occurred due directly to historic building status, the bulk of which
has come from the Higher Education Center and the Shenandoah Hotel projects. He
advised that once historic resources have been lost, they cannot be replaced; few
people fully appreciate that Roanoke is a good example of the late Victorian era, the
best example of which is the City Market and its success can be directly linked to the
preservation of old buildings in the downtown area. He stated that the Federal
Government has recognized four distinct areas in Roanoke as having national
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historic designation; i.e.: the City Market, Warehouse Row, Old Southwest and
portions of the Gainsboro neighborhood; and in order to continue this historic
status, these areas must be preserved, because if they are allowed to deteriorate or
become neglected, the Federal Government could rescind the status of the historic
district and the City of Roanoke would lose certain tangible economic benefits. He
advised that only local regulation can protect buildings from demolition or neglect,
and in the City of Roanoke, this is accomplished through two historic overlay zones,
H-1 - Historic District, and H-2 - Neighborhood Preservation District. He stated that
the need for change and modernization is recognized, therefore, regulations are
established to consider the need for change and to encourage new development or
change that is compatible with the historic fabric of the historic areas. To that end,
he added that Council established the Roanoke City Architectural Review Board,
which is composed of seven volunteer members and the Chair also serves as a
member of the City Planning Commission, with the remainder of the Board having
professional expertise in the design, preservation and construction fields. He stated
that the Architechtural Review Board reviews only exterior changes to property,
pursuant to design guidelines that were adopted by the Board in 1995 which are
essential to the administration ofthe historic district; and these guidelines are used
by the Board to guide decisions and by property owners in planning improvements
to their homes. He further stated that the guidelines were developed by the
Architectural Review Board in 1992 and 1995 and involved extensive public
participation, they are consistent with guidelines adopted by other communities in
the Commonwealth; however, Roanoke City's guidelines tend to be more flexible.
He advised that the guidelines serve as guiding principles for property owners who
are planning a project and 85 per cent of all requests submitted by property owners
in the historic district are approved by the Secretary to the Architectural Review
Board if the proposed improvements conform to the guidelines. He stated that if a
project does not meet the guidelines, a property owner may appear before the
Architectural Review Board which makes a decision on a case by case basis,
factoring in the following: the request itself, public comments, prior experience,
professional expertise and any impact the project may have on the neighborhood;
and if a project is denied by the Board, the petitioner may appeal the Board's
decision to Council. Since adoption of the guidelines in 1995, he advised that the
Architectural Review Board has considered and approved more than 200 requests,
denied 18 requests and of those 18, five applicants have chosen to appeal the
decision of the Architectural Review Board to City Council. He stated that beginning
in August, through the fall of 2000, the Architectural Review Board will hold public
workshops to review the issue of design guidelines to determine if they continue to
address conditions within the neighborhood and to predict future situations that
may arise.
Mr. Holthouser advised that the two property owners who will appear before
Council at its 2:00 p.m., session today constructed fences in the historic district
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which were built without approval of the Architectural Review Board and without
zoning permits; the fences are constructed of plastic to resemble wooden fences
and the Architectural Review Board's design guidelines state that plastic fences are
not compatible with the historic district. He explained that the Board has to balance
the impact of modern replacement material on the neighborhood versus the benefit
to the property owner in using the material, and, in this case, even though plastic
fences are touted as maintenance-free, installation costs are significantly higher
than a wooden fence and based on research by staff, plastic, pre-fabricated sections
of fence cost two times as much as the same wooden fence. He stated that typically,
property owners request information before they begin a project and had the two
property owners in question done so, they would have been advised of the above
considerations and they would have been steered in the direction of approvability.
He explained that a zoning permit is required to construct a fence in any
neighborhood in the City, therefor, it is not unique to the historic neighborhoods, to
insure that a fence meets all height and setback requirements.
Mr. Holthouser advised that City staff believes that rather than relax code
enforcement, efforts need to be taken to aggressively pursue violations throughout
the City and to do so, additional planning staff and zoning inspection staff have been
hired. He stated that some violations do go undetected; however, the City has taken
steps to aggressively pursue violations by hiring additional staff; and the
Architectural Review Board has taken steps to streamline its process to make
approvals more efficient, timely and user friendly. He further stated that the City has
committed to developing a neighborhood plan, and the old southwest neighborhood,
Gainsboro, Belmont and the downtown Roanoke area are a part of the overall
downtown master plan, and as a part of the master plan, the City will review such
issues as neighborhood vision, zoning, physical improvements, and linking the
neighborhoods to downtown which will involve substantial public participation. He
explained that it is expensive to maintain an older home, but historic districts are not
the only neighborhoods in the City that have older homes and City staff believes that
it is a balancing act because the cost of maintaining older homes is offset by the
benefits of historic district status since property owners qualify for a substantial tax
incentive through income tax and property taxes. In addition, he advised that
property values are rising rapidly in the old southwest neighborhood which can be
traced directly to the historic district status where homes in the area 15 years ago
sold for less than $30,000.00 and are now selling for more than $150,000.00.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
CITY COUNCIL-ROANOKE NEIGHBORHOOD PARTNERSHIP: The City
Manager introduced a briefing with regard to re-instituting neighborhood tours. She
advised that Council Member Harris previously suggested that Council Members
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again participate in neighborhood tours to assess neighborhood needs.
Mariam Alam-Stacy, Roanoke Neighborhood Partnership Coordinator, advised
that the purpose of the neighborhood tours in the past was to let citizens know that
Council Members were in touch with neighborhood concerns, to give neighborhood
organizations an opportunity to showcase the good things that were happening and
to educate Council about what the City has done or can do to address specific
neighborhood problems or concerns. She suggested that Council tour the Peters
Creek North neighborhood which is currently undergoing the neighborhood
planning process and has provided the City with input on major concerns. She
proposed that the first tour be held on the first Monday of August following the
regular meeting of Council, followed by additional tours in September and October,
and because of the nature of the area that is proposed to be toured, a riding tour
would be preferable to a walking tour which would enable Council to see more ofthe
issues facing the neighborhood, and provide for interaction with neighborhood
representatives. Following the tour, she stated that notes of neighborhood needs
and concerns will be collected and entered into the RESPOND! system, with urgent
issues to be forwarded to the appropriate department director, and a summary of the
tour along with results will be prepared by Roanoke Neighborhood Partnership staff.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
COUNCIL: A report of the City Manager requesting that Council convene in
a Closed Meeting to discuss a matter with regard to acquisition of real property for
public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION: Mr. Carder moved that Council concur in the request of the City Manager to
convene in a Closed Meeting to discuss a matter with regard to acquisition of real
property for public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White and Mayor
Smith-----------------------------------______________-----------------------------------------_____________----E;.
NAYS: None-------------------------------------_____________--------------------------------------0.
(Council Member Wyatt was absent).
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At 12:55 p.m., the Mayor declared the meeting in recess.
At 2:00 p.m., the meeting reconvened in the City Council Chamber with all the
Member of Council attendance, with the exception of Council Member Wyatt, Mayor
Smith presiding.
ACTION: COUNCIL: With respect to the Closed Meeting just concluded, Mr. Carder
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, White and Mayor
Smith------------------------------------------------------------------------------------------------------------1).
NAYS: None----------------------------------------------------------------------------------------0.
(Council Member Wyatt was absent).
At 2:02 p.m., the Mayor declared the regular meeting of Council in recess until
immediately following the Organizational Meeting of Council.
On Monday, July 3, 2000, at 2:02 p.m., the Council of the City of Roanoke held
its Organizational Meeting in the Roanoke City Council Chamber, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Ralph K. Smith presiding, pursuant to Section 10, Meetings of Council, of the
Charter of the City of Roanoke, at which time the newly elected Members of the
Council will officially take their seats.
PRESENT: Council Members William D. Bestpitch, William H. Carder, C.
Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., and Mayor Ralph K. Smith--I).
ABSENT: Council Member Linda F. Wyatt------------------------------------------________1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
CITY CLERK-COUNCIL: The Mayor advised that the purpose of
the Organizational Meeting was for the newly elected Members of
Council to officially take their seats; whereupon, he referred to a report
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ACTION:
ACTION:
from the City Clerk advising of the qualification of the Honorable Ralph
K. Smith as Mayor, and the Honorable William D. Bestpitch, William H.
Carder and Linda F. Wyatt, as Members ofthe Roanoke City Council, for
terms of four years, each, commencing July 1, 2000, and ending
June 30, 2004; and William H. Carder as Vice-Mayor for a term
commencing July 1, 2000 through June 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the reports
of qualification and the report of the City Clerk would be received and
filed.
COUNCIL: Mr. Harris offered the following resolution
recognizing the Honorable William H. Carder to be a Member of the City
Council and Vice-Mayor of the City of Roanoke for a term commencing
July 1, 2000, and continuing for a period of two years and until his
successor has been elected and qualified:
(#34903-070300) A RESOLUTION recognizing the HONORABLE
WILLIAM H. CARDER to be a member of the City Council and Vice-
Mayor of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 63, page 254.)
Mr. Harris moved the adoption of Resolution No. 34903-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite an d Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
COUNCIL: Mr. White offered the following resolution recognizing
and commending the Honorable C. Nelson Harris for his service as
Vice-Mayor of the City of Roanoke from July 1, 1998 through June 30,
2000:
(#34904-070300) A RESOLUTION recognizing the services of the
HONORABLE C. NELSON HARRIS as Vice-Mayor of the City of
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ACTION:
ACTION:
Roanoke.
(For full text of Resolution, see Resolution Book No. 63, page 254.)
Mr. White moved the adoption of Resolution No. 34904-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Hudson, White
and Mayor Smith --------------------------------------------------------------------------5.
NAYS: None-------------------------------------------------_---------------------0.
(Council Member Wyatt was absent). (Council Member Harris abstained
from voting).
COUNCIL: The City Attorney submitted a written report advising
that new Section 15.2-1416, Code of Virginia (1950), as amended, a part
of the recodification of Title 15.1, which has been effective since
December 1,1997, requires each governing body of a city or town to .
hold an annual or organizational meeting in conjunction with the first
regular meeting in the month of July of each year; and at such meeting,
Section 15.2-1416 requires that Council establish a schedule of days,
times and places of regular meetings to be held during the ensuing
months; whereupon, the City Attorney transmitted a resolution which
makes no change in Council's regular meeting schedule, however, by
adoption of the measure, Council will comply with new Section 15.2-
1416.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34905-070300) A RESOLUTION establishing a meeting schedule
for City Council for the Fiscal Year commencing July 1, 2000, and
terminating June 30, 2001.
(For full text of Resolution, see Resolution Book No. 63, page 255.)
Mr. Harris moved the adoption of Resolution No. 34905-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
7
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Sm ith-----------------------------------------------------------------6.
~AYS: ~one----------------------------------------------------------------------_().
(Council Member Wyatt was absent).
COMMITTEES-COU~CIL: A communication from the Mayor
proposing the following committee assignments for the Members of
Council, effective July 1, 2()()(), was before the body.
Vice-Mayor William H. Carder:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Water Resources Committee
Mill Mountain Advisory Committee
Economic Development Commission, Chair
Virginia Museum of Transportation Board of Directors
Legislative Committee
Bid Committee
Roanoke Valley Convention and Visitors Bureau Board of
Directors
Council Member William D. Bestoitch:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Roanoke Valley-Allegheny Regional Commission
Total Action Against Poverty Board of Directors
War Memorial Committee
City of Roanoke Transportation Safety Commission
Mill Mountain Zoo, Inc.
Roanoke ~eighborhood Partnership Steering Committee
~ew River Valley Commerce Park Study Committee
Virginia Recreation Facilities Authority
Council Member C. ~elson Harris:
Budget and Planning Committee
8
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Water Resources Committee
Roanoke Redevelopment and Housing Authority
Roanoke Arts Commission
Legislative Committee
Council Member W. Alvin Hudson:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Water Resources Committee
War Memorial Committee
Roanoke Valley Regional Cable Television Committee
Roanoke Civic Center Commission
Mayors' Committee for People with Disabilities
Virginia CARES Board of Directors
Bid Committee, Chair
Roanoke Valley Long Range Water Supply Study
Committee
VML Transportation Committee
Council Member William White. Sr.:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Legislative Committee, Chair
Water Resources Committee
Council Member Linda F. Wyatt:
Budget and Planning Committee
Personnel Committee
Greater Roanoke Transit Company, Board of Directors
Audit Committee
Water Resources Committee
Roanoke Valley-Allegheny Regional Commission
Legislative Committee
9
-,
Metropolitan Transportation District Study Committee
VML Human Development and Education Policy Committee
(For full text, see communication on file in the City Clerk's Office.)
ACTION: Mr. Harris moved that Council concur in the Mayor's proposed
committee assignments for the Members of Council, with the addition of the
appointment of Council Member White to the Water Resources Committee. The
motion was seconded by Mr. Hudson and adopted.
There being no further business, the Mayor declared the Organizational
Meeting adjourned at 2:25 p.m.
On Monday, July 3, 2000, immediately following adjournment of the
Organizational Meeting, the regular meeting of City Council reconvened at 2:25 p.m.,
in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder, C.
Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., and Mayor Ralph K. Smith--6.
ABSENT: Council Member Linda F. Wyatt------------------------------------------------1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Donna
Hopkins Britt, Pastor, Calvary Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS:
PROCLAMATIONS-POLICE DEPARTMENT: The Mayor presented
a proclamation designating the month of July as Roanoke Valley Crime
Line Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
10
l
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
vacancies on various authorities, boards, commissions and
committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K.
Smith requesting that Council convene in a Closed Meeting to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by the Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayo r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
TAXES-REAL ESTATE VALUATION-CIRCUIT COURT: A
communication from the Honorable Richard C. Pattisall, Judge, Twenty-
Third Judicial Circuit of Virginia, transmitting a Report of the Board of
Equalization in preparation for the taxable year July 1, 2000, to June 30,
2001, was before Council.
Judge Pattisall advised that the Board of Equalization
recommends that future Equalization Boards continue to have access
to computer service; that future Equalization Boards continue to be
11
"\
ACTION:
ACTION:
provided with current office space that is private and separate from the
Office of Real Estate Valuation; and that the Board be provided with
private space to meet with taxpayers.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved that the report be received and filed. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------Cl.
(Council Member Wyatt was absent).
JEFFERSON CENTER-LEASES-WA TER RESOURCES: A report
of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, execute an extension of the lease agreement
with the Jefferson Center Foundation for a 4Cl-year term, beginning
June 1, 2ClCl1, with all other terms of the existing lease to remain
unchanged, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and May 0 r Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------Cl.
(Council Member Wyatt was absent).
APPALACHIAN POWER COMPANY-PARKS AND RECREATION-
CITY PROPERTY -WATER RESOURCES: A report of the Water
Resources Committee recommending that the City Manager be
authorized to advertise a public hearing, and lacking any comments to
the contrary, authorize execution of an agreement with Appalachian
Power Company for relocation and abandonment of a portion of an
12
y
ACTION:
ACTION:
easement across City-owned property for the purpose of providing
electric service to the Mill Mountain Visitors Center, was before
Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------().
(Council Member Wyatt was absent).
NORFOLK SOUTHERN CORPORATION-DOWNTOWN NORTH-
WATER RESOURCES-HENRY STREET REVIVAL COMMITTEE: A report
of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
comments to the contrary, authorize execution of an agreement with
Norfolk Southern Railway Company providing for a lease to allow the
exchange of parking areas, in connection with the Greater Gainsboro
Development Project, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------______().
(Council Member Wyatt was absent).
CITY PROPERTY -HOUSING/AUTHORITY -DOWNTOWN NORTH-
WA TER RESOURCES-HENRY STREET REVIVAL COMMITTEE: A report
of the Water Resources Committee recommending that the City
Manager be authorized to advertise a public hearing, and lacking any
13
,
ACTION:
ACTION:
comments to the contrary, approve the conveyance of certain surplus
City-owned property located along Gainsboro Road, N. W., described
as Official Tax Nos. 2012920, 2012939, 2012943 and 2012949, to the
Roanoke Redevelopment and Housing Authority, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayo r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
APPALACHIAN POWER COMPANY-CITY PROPERTY-WATER
RESOURCES: A report of the Water Resources Committee
recommending that the City Manager be authorized to advertise a
public hearing, and lacking any comments to the contrary, execute the
appropriate document to relocate and abandon a portion of an
easement to Appalachian Power Company across City-owned property,
for the purpose of extending the existing overhead electric power line
to provide electric service to the Governor's School, was before
Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the recommendation.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Smith -----------------------------------------------------------------6.
NAYS: None------------------------------------------------__---------------------0.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of Elvah D. Taylor as a member of the Youth Services
14
~
ACTION:
Citizen Board for a term ending May 31, 2003, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. Harris moved that the report of qualification be received and
filed. The motion was seconded by Mr. Carder and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd May 0 r Smith -----------------------------------------------------------------6.
NAYS: None------------------------------------------------__---------------------0.
(Council Member Wyatt was absent).
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ARCHITECTURAL REVIEW BOARD: Mr. Moncie D. Smith, 609
Woods Avenue, S. W., appeared before Council and appealed a
decision of the Architectural Review Board dated June 8, 2000, to deny
a request for a Certificate of Appropriateness for an existing and
proposed new section of vinyl fence at 609 Woods Avenue, S. W. He
explained that on March 3, 2000, as the result of construction of a vinyl
fence at his home, he was advised by the Secretary to the Architectural
Review Board of a violation of the Zoning Ordinance. He stated that
construction began in August 1998 when the fence posts were installed
and construction of the fence actually started in October 1999, and
inquired as to why the violation was not noted when he applied for a
remodeling permit in the fall of 1999.
(See Petition for Appeal on file in the City Clerk's Office.)
(See pages ?????? - ???????? for a briefing by the Secretary to the
Architectural Review Board.)
A report of the Architectural Review Board recommending that
Council uphold the Board's decision to deny the request, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
15
Ms. Carolyn Otterman, 601 Allison Avenue, S. W., addressed
Council in support of the appeal filed by Mr. Smith, who has been
instrumental in renovating property in the old southwest area, leading
to the overall beautification of the neighborhood. She called attention
to problems with implementation of the H-2 District and guidelines
imposed by the Architectural Review Board, and advised that she has
met with City Council Members and City officials to express her
concerns. She requested that Mr. Smith be granted a Certificate of
Appropriateness and that Council take immediate action to initiate a
process that will correct certain unfairnesses, inconsistencies, and lack
of involvement by property owners in decisions that affect the old
southwest neighborhood.
Mr. Robert Richert, 415 Allison Avenue, S. W., representing Bruce
Cusack, President, Old Southwest, Inc., advised that Old Southwest
recently added to its by-laws the rigorous enforcement of the City's
zoning laws, along with Architectural Review Board guidelines which
were created with a considerable amount of study by individuals who
have special qualifications and old southwest believes that the
Architectural Review Board fairly administers the H-1 District
guidelines. He requested that Council affirm the decision of the
Architectural Review Board which will act to re-enforce the
expectations of those persons residing in old southwest and the City
at large that zoning laws are intended to protect all citizens.
Ms. Peggy Overton, 547 Mountain Avenue, S. W., called attention
to certain undesirable conditions in her neighborhood which are of
much more significance than a property owner who wants to construct
a fence. She referred to another Old Southwest resident who was
permitted to construct a deck on his property with vinyl building
products.
Mr. Fredrick Williams, 3725 Sunrise Avenue, N. W., Chair,
Neighborhood Development Committee, Williamson Road Action
Forum, called attention to the need for more design control in the City
of Roanoke. He advised that in dealing with design standards, matters
relating to urban code standards must be addressed because they
function to provide transition between the public realm ofthe street and
the private realm of the house, and other codes can deal with
specifying final level of detail on buildings and building materials. He
stated that at some time, most citizens have felt burdened by City
regulations that are believed to be unreasonable, but if a public
purpose is served by the regulations, most citizens will agree that the_
16
burden is one that is worth bearing. He further stated that after
reasonable and appropriate design standards are established for
particular neighborhoods, or particular sections of the city, after all
citizens are informed of the standards, and after the process is
streamlined so that citizens are not forced to appear before the
Architectural Review Board on every trivial matter, the Architectural
Review Board should be allowed to do its job and be held responsible
and accountable for fairly and impartially administering the standards.
In conclusion, he advised that more design control, rather than less, is
needed in the City of Roanoke, but design control will not work without
effective enforcement and there will not be effective enforcement if City
Council undermines the authority of its boards by micro-managing
decisions.
Following discussion, Mr. Bestpitch moved that Council affirm
the decision of the Architectural Review Board rendered on June 8,
2000, that no Certificate of Appropriateness be issued for the erection
of a fence at 609 Woods Avenue, S. W., on the grounds that the
proposed fence is not architecturally compatible with the H-2 District
and does not enhance the special visual and spacial qualities that the
H-2 District was established to protect. The motion was seconded by
Mr. Hudson and adopted.
ARCHITECTURAL REVIEW BOARD: Mr. Moncie Smith,
representing Ms. Geraldine Sutherland, 615 Woods Avenue, S. W.,
presented a petition appealing a decision of the Architectural Review
Board to deny a request for a Certificate of Appropriateness for an
existing vinyl fence at 615 Woods Avenue, S. W.
(See Petition for Appeal on file in the City Clerk's Office.)
A report of the Architectural Review Board recommending that
Council uphold the Board's decision to deny the request, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
A communication from Ms. Freida Mabe, 617 Woods Avenue, S.
W., in support of the appeal of Ms. Sutherland, was before Council.
Ms. Mabe advised that Architectural Review Board guidelines
should be reviewed to provide for less control over homeowners, rather
than more, and regulations dealing with such issues as slum landlords,
area density, safety, sidewalk repair, overgrown weeds, etc., should be
17
4'
more stringently enforced. She presented photographs of portions of
the 600 block of Woods Avenue and an alley on Allison Avenue that
should be investigated by the City.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Bestpitch moved that Council affirm the decision of the
Architectural Review Board rendered on June 8, 2000, that no
Certificate of Appropriateness be issued for the erection of a fence at
615 Woods Avenue, S. W., on the grounds that the proposed fence is
not architecturally compatible with the H-2 District and does not
enhance the special visual and spacial qualitites that the H-2 District
was established to protect. The motion was seconded by Mr. Carder
and adopted.
Mr. Harris referred to photographs included with Ms. Mabe's
communication with regard to existing conditions in the Woods Avenue
and Allison Avenue area, and requested that the photographs be
referred to the City Manager for appropriate response and report to
Council.
PETITIONS AND COMMUNICATIONS:
BUDGET-CITY SHERIFF-CITY JAIL: A communication from the
Honorable George M. McMillan, Sheriff, advising that the
Commonwealth of Virginia Compensation Board has approved an
additional Deputy Sheriff position for the Roanoke City Jail for the
purpose of providing support for the operation of the Local Inmate Data
System (LIDS), which is an automated jail management system
designed to track and report inmate population for payment of per
diems from the Commonwealth of Virginia; support for operation of
LIDS has been provided via the reallocation of an existing Deputy
Sheriff position; and total cost ofthe additional position is $38,347.00;
and the Compensation Board will provide funding in the amount of
$30,998.00, with a local share cost of $7,349.00, was before Council.
The Sheriff recommended that Council approve an additional
Deputy Sheriff position and take the following specific actions:
· Authorize the Director of Finance to increase the
revenue estimate for Shared Expenses Sheriff/Jail
(001-110-1234-0611) in the amount of $30,998.00;
18
.I
ACTION:
· Transfer funding in the amount of $7,349.00 from
Pay Raise/Supplemental Budget(001-300-9410-1152);
· Appropriate funding in the amount of $38,347.00 to
the following accounts:
Regular Employee Salaries (001-140-3310-1002) $29,717.00
VSRS Retirement (001-140-3310-1110) 3,171.00
ICMA Match (001-140-3310-1116) 520.00
FICA (001-140-3310-1120) 2,313.00
Hospitalization Insurance (001-140-3310-1125) 2,100.00
Dental Insurance (001-140-3310-1126) 185.00
Life Insurance (001-140-3310-1130) 238.00
Disability Insurance (001-140-3310-1131) 103.00
The City Manager submitted a written report recommending that
Council concur in the recommendation of the Sheriff.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34906-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 257.)
Mr. White moved the adoption of Ordinance No. 34906-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson, and
White------------------------------------------------------------------------------------------5.
NAYS: Mayor Smith--------------------------------------------------------------1.
(Council Member Wyatt was absent).
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None
19
:
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-CITY EMPLOYEES: The City Manager submitted a
written report advising that City employees who utilize their personal
automobiles in the performance of City business are currently
reimbursed at the rate of $.27 per mile for the first 15,000 miles and $.13
per mile for all additional miles traveled per fiscal year, which rate was
approved by Council on June 2, 1997; historically, the City has set its
mileage reimbursement rate at the same level established by the
Commonwealth of Virginia for state employees; and effective July 1,
2000, the annual mileage reimbursement rates to be paid by the
Commonwealth of Virginia will increase as follows:
$.325 per mile for the first 15,000 miles;and
$.13 per mile for all additional mileage over 15,000.
The City Manager recommended that Council authorize an
amendment to Section 2-35. Use of Personal Automobile for City
Business--Mileage Allowance, Chapter 2, Administration, Code of the
City of Roanoke, 1979, as amended, to establish that City of Roanoke
mileage reimbursement rate will increase/decrease at the same level as
established by the Commonwealth of Virginia for state employees,
which rate, as of July 1, 2000, will be $.325 per mile for the first 15,000
miles and $.13 per mile for all additional miles over 15,000 per fiscal
year.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34907 -070300) AN ORDINANCE amending t2-35, Use of
personal automobile for city business- Mileage allowance, of Article III,
Officers and Employees, Chapter 2, Administration, of the Code of the
City of Roanoke (1979), as amended, in order to link the mileage
allowance paid to employees of the City for use of their personal
vehicles on City business to the Commonwealth of Virginia's rate per
mile paid to State employees for the same purpose; eliminating the
necessity for Council to review and adopt resolutions establishing the
mileage allowance from time to time; providing for an effective date;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 258.)
20
f
ACTION:
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34907-070300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
WATER RESOURCES: The City Manager submitted a written
report in connection with bids received by the City for ductile iron water
pipe for a period of one year, commencing July 1, 2000 through
June 30, 2001; whereupon, she recommended that Council accept the
bid of U. S. Filter Distribution Group, Inc., for a period of one year on a
unit cost basis as set forth in the bid documents, which is not
anticipated to exceed $165,114.00, and reject all other bids received by
the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34908-070300) A RESOLUTION accepting the bid of U.S. Filter
Distribution Group, Inc., made to the City for furnishing and delivering
ductile iron water pipe; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 63, page 259.)
Mr. White moved the adoption of Resolution No. 34908-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
SEWERS AND STORM DRAINS-WATER RESOURCES: The City
Manager submitted a written report in connection with bids received by
21
"
ACTION:
the City for water and waste water treatment chemicals for fiscal year
2000-01; whereupon, the following bids were recommended for
acceptance:
Description Successful Bidder Unit Purchase Price
Liquid Alum General Chemical
Corporation $ .3996 per gallon
Liquid Chlorine Jones Chemical,
150 lb. Cylinders Inc. $ 26.00 per cwt
Liquid Chlorine Jones Chemical,
2,000 lb. Cylinders Inc. $ 11.95 per cwt
Ferric Chloride Eaglebrook, Inc. $ .49 per gallon
Sulfur Dioxide Jones Chemical,
Inc. $370.00 per cyl.
Sodium Hudroxide Prillaman Chemical
Carvins Cove Corporation $ .677 per gallon
Sodium Hydroxide Pro-Chem
Falling Creek Technologies, Inc. $ 1.62 per gallon
Orthophosphate Calciquest, Inc. $ 2.47 per gallon
Catonic Polymer Control Equipment
Co., Inc. $ 5.415 per gallon
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34909-070300) A RESOLUTION accepting bids for water and
waste water treatment chemicals for fiscal year 2000-2001, and
rejecting other bids.
(For full text of Resolution, see Resolution Book No. 63, page 260.)
Mr. Hudson moved the adoption of Resolution No. 34909-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Smith -----------------------------------------------------------------6.
22
4
ACTION:
NA~~: N()IlEt-----------------------------------------------------------------------Cl.
(C()Ullcil MEtmbEtr Wyatt was absEtllt).
POLICE DEPARTMENT-VIRGINIA ALCOHOL ~AFETY ACTION
PROGRAM: ThEt City MallagEtr submittEtd a writtEtIl rEtp()rt advisillg that
thEt REtgi()llal Virgillia Alc()h()1 ~afEtty Acti()1l Pr()gram has bEtEtIl SEtrvillg
R()all()kEt alld 11 ()thEtr l()calitiEts sillcEt 198Cl, by pr()vidillg C()urt
pr()bati()1l SEtrvicEts, c()mmullity SEtrvicEt placEtmEtllts, adult alld juvEtllilEt
drivEtr impr()vEtmEtllt pr()grams, alld habitual ()ffEtlldEtr Etvaluati()lls; Il()
I()cal fUlldillg is rEtquirEtd as a c()llditi()1l ()f R()all()kEt's participati()ll; thEt
currEtllt rEtgi()llal pr()gram is admillistEtrEtd ulldEtr thEt C()urt-C()mmullity
C()rrEtcti()lls Pr()gram; thEt City ()f ~alEtm SEtrvEtS as thEt fiscal agEtllt, with
~tatEt ()vEtrsight pr()vidEtd by thEt C()mmissi()1l ()Il V A~AP; alld ad()pti()1l
()f a mEtasurEt by C()ullcil is IlEtcEtssary ulldEtr ~tatEt law t() rEtc()llstitutEt
thEt rEtgi()llal pr()gram's P()licy b()ard alld t() c()lltilluEt t() rEtcEtivEt SEtrvicEts
ulldEtr thEt pr()gram.
ThEt City MallagEtr rEtc()mmEtlldEtd that C()ullcil ad()pt a pr()p()sEtd
rEts()luti()1l alld app()illt p()IiCEt ChiEtf A. L. Gaskills t() thEt P()licy b()ard f()r
a pEtri()d ()f tw() YEtars, c()mmEtllcillg July 1, 2ClClCl.
(F()r full tEtxt, SEtEt rEtp()rt ()Il filEt ill thEt City CIEtrk's OfficEt.)
Mr. Huds()1l ()ffEtrEtd thEt f()lI()willg rEts()luti()ll:
(#3491 Cl-Cl7Cl3ClCl) A RE~OLUTION Etstablishillg, by j()illt acti()1l ()f
thEt B()ards ()f ~upEtrvis()rs ()f thEt C()ulltiEts ()f AIIEtghaIlY, Bath,
B()tEtt()urt, Craig, R()all()kEt alld R()ckbridgEt, alld thEt City C()ullcils ()fthEt
CitiEts ()f BuEtlla Vista, Clift()1l F()rgEt, C()villgt()ll, LEtxi Ilgt()1l , R()all()kEt
alld ~aIEtm, thEt mEtmbEtrship ()f thEt rEtgi()llal p()licy B()ard ()f thEt Alc()h()1
~afEtty Acti()1l Pr<>gram (VA~AP) t() SEtrvEt thEt rEtgi()1l c()mp()sEtd ()fth()sEt
c()ulltiEts alld citiEts, alld app()illtillg a rEtprEtsEtlltativEt ()f thEt City t() thEt
B()ard.
(F()r full tEtxt ()f REts()luti()ll, SEtEt REts()luti()1l B()()k N(). 63, pagEt 261.)
Mr. Huds()1l m()vEtd thEt ad()pti()1l ()f REts()luti()1l N(). 3491 Cl-Cl7Cl3ClCl.
ThEt m()ti()1l was SEtc()lldEtd by Mr. Harris alld ad()ptEtd by thEt f()lI()willg
V()tEt:
AYES: C()ullcil MEtmbEtrs BEtstpitch, CardEtr, Harris, Huds()ll,
Wh itEt a Ild May ()r ~ m ith -----------------------------------------------------------------6.
23
T
'"
~~~~: ~()I1Et-------------------------------------------____________________________().
(C()ul1cil MEtmbEtr Wyatt was absEtl1t).
TRAFFIC-HOU~I~G/~UTHORITY -DOW~TOW~ ~ORTH: ThEt City
Mal1agEtr submittEtd a writtEtI1 rEtp()rt advisil1g that thEt R()al1()kEt
REtdEtvEtI()pmEtl1t al1d H()usil1g ~uth()rity (RRH~) plal1s t() C()I1V.Etrt thEt
f()rmEtr ~()rf()lk al1d WEtstEtrl1 GEtI1Etral OfficEt Buildil1g-~()uth, l()catEtd ()11
~()rth JEtffEtrs()11 ~trEtEtt withil1 thEt GrEtatEtr Gail1sb()r() REtdEtvEtI()pmEtl1t
arEta, il1t() markEtt ratEt apartmEtl1ts; thEt City wishEts t() w()rk with thEt
H()usil1g ~uth()rity t() acc()mplish a succEtssful c()mpIEtti()11 ()fthEt pr()jEtct
al1d f()r thEt gEtI1Etral rEtvitalizati()11 ()f thEt arEta; al1d thEt City has
c()mmittEtd t() pr()vidil1g a $5 milli()11 parkil1g garagEt al1d sigl1ifical1t
public il1frastructurEt impr()vEtmEtl1ts t() thEt arEta il1 SUPP()rt ()f thEt
d()wl1t()wl1 h()usil1g pr()jEtct, thEt CrEtwEt ~uitEts ()fficEt buildil1g which is
pr()p()sEtd by thEt R()al1()kEt ~Etighb()rh()()d DEtvEtI()pmEtl1t C()rp()rati()11 al1d
thEt R()al1()kEt HighEtr Educati()11 CEtl1tEtr.
It was furthEtr advisEtd that thEt City pr()p()sEts t() gral1t $1.2 milli()11
t() thEt H()usil1g ~uth()rity t() bEt usEtd t() rEtI1()vatEt, impr()vEt, al1d C()l1struct
markEtt ratEt apartmEtl1ts with thEt ul1dEtrstal1dil1g that City fUl1ds will bEt
usEtd with ()thEtr s()urcEts ()f fUl1dil1g f()r thEt pr()jEtct, il1cludil1g
sYl1dicati()11 pr()cEtEtds al1d m()rtgagEt fUl1ds il1surEtd by thEt Ul1itEtd ~tatEtS
DEtpartmEtl1t ()f H()usil1g al1d Urbal1 DEtvEtI()pmEtl1t (HUD); thEt H()usil1g
~uth()rity will USEt its bEtst Etff()rts t() ()btail1 rEtsidual Etquity cash fl()w
fr()m thEt pr()jEtct al1d t() USEt thEt cash f1()W t() makEt al1l1ual c()l1tributi()11
paymEtl1ts t() thEt City il1 rEtpaymEtl1t ()f thEt gral1t il1 thEt am()Ul1t ()f $1.2
milli()l1; thEt pr()jEtct Etl1c()mpassEts 87 markEtt ratEt apartmEtl1ts al1d Etach
()ccupiEtd ul1it will rEtquirEt a parkil1g spacEt; al1d thEt City furthEtr agrEtEts
t() pr()vidEt f()r a pEtri()d l1()t t() EtxcEtEtd fivEt YEtars, subjEtct t() al1l1ual
appr()priati()l1s, up t() 87 parkil1g spacEts t() thEt apartmEtl1t pr()jEtct il1 thEt
parkil1g garagEt t() bEt c()l1structEtd adjacEtl1t t() thEt I1EtW buildil1g.
ThEt City Mal1agEtr rEtc()mmEtl1dEtd that shEt bEt auth()rizEtd t()
EtXEtcutEt thEt ~hEtl1al1d()ah Cr()ssil1g C()()pEtrati()11 al1d Parkil1g ~grEtEtmEtl1t
al1d that C()ul1cil appr()priatEt $1.2 milli()11 il1 ul1dEtsigl1atEtd Capital FUl1d
il1tEtrEtst t() a I1EtW Capital FUl1d aCC()Ul1t t() bEt EtstablishEtd by thEt DirEtct()r
()f Fil1al1cEt Etl1titlEtd, "~hEtl1al1d()ah Cre>ssil1g Pr()jEtct."
(F()r full tEtxt, SEtEt rEtp()rt ()11 filEt il1 thEt City CIEtrk's OfficEt.)
Mr. Harris ()ffEtrEtd thEt f()lI()wil1g EtmEtrgEtI1CY ()rdil1al1cEt.
24
"AN ORDINANCE to amend and reordain certain sections of the
2000-2001 Capital Projects Fund Appropriations, and providing for an
emergency.
Mr. Harris moved the adoption ofthe ordinance. The motion was
seconded by Mr. Hudson.
Mr. White referred to certain unanswered questions regarding
City funds, and advised that the report does not address pay back
issues or benefits to the City. He requested more information and
discussion by Council prior to acting on the recommendation of the
City Manager.
Mr. Harris offered a substitute motion that the budget ordinance
and resolution be tabled until the next regular meeting of Council on
Monday, July 17, 2000, at 2:00 p.m., pending additional information by
the City Manager. The motion was seconded by Mr. White and adopted.
BRIDGES-CONSULTANTS REPORTS: The City Manager
submitted a written report advising that the 1978 Surface
Transportation Act enacted by Congress requires that all bridges,
including "off Federal Aid System" structures, must be included in the
bi-annual inspection program; Supplementary Bridge Inspection
Reports are required on 56 structures in the City of Roanoke this year;
40 structures are inspected annually while 16 structures are inspected
bi-annually; inspection of three parking structures and 15 overhead
sign structures is also required this year by prudent engineering
practices; the Jefferson Street Old Pedestrian Underpass under Norfolk
Southern Railway is to be inspected annually per agreement with the
railroad; and Council, by Resolution No. 34313-060799, adopted on
June 7, 1999, authorized Agreements for Consultant Services for three
years with Hayes, Seay, Mattern & Mattern, Inc., and Mattern & Craig,
Inc., to conductthe above referenced inspection services for fiscal year
1999-2000.
It was further advised that approval by Council is needed to
authorize execution of Amendment No. 1 to the agreements for year
two, as follows:
Aareement with Hayes. Seay. Mattern & Mattern. Inc.
1999 Contract
2000 Work Scope:
$ 48,000.00
25
4
32 Bridges
3 Parking Garages
Total for Amendment No, 1
88.372,00
1999 and 2000 Total Agreement Amount
$136.372,00
Funding for Amendment No.1 is available as follows:
Bridge Inspections,
Account No. 001-530-4310-3072
Market Square Parking Garage,
Account No. 007-540-8215-2050
Church Avenue Parking Garage,
Account No. 007-540-8220-2050
First Union Tower Parking Garage,
Account No. 007-540-8225-2050
$72,996.00
4,123.00
4,825.00
6.428.00
Total Amendment Amount
$88.372.00
Agreement with Mattern & Craig. Inc.
1999 Contract
2000 Work Scope
24 Bridges
1 Tunnel (Underpass)
15 Overhead Sign Structures
$ 51,800.00
Total for Amendment No.1
55.400.00
1999 and 2000 Total Agreement Amount
$107.200.00
Funding for Amendment No.1, in the amount of $55,400.00, is available
in Bridge & Sign Inspections Account No. 001-530-4310-3072.
The City Manager recommended that she be authorized to
execute Amendment No.1 to the Agreements for Consultant Services
with Hayes, Seay, Mattern & Mattern, Inc., and Mattern & Craig, Inc., in
the amounts of $87,372.00 and $55,400.00, respectively.
(For full text, see report on file in the City Clerk's Office,)
Mr. Harris offered the following resolution:
(#34911-070300) A RESOLUTION authorizing the City Manager's
issuance of Amendment No.1 to the City's contract with Hayes, Seay,
26
.
ACTION:
ACTION:
Mattern & Mattern, Inc., for additional engineering services for the
inspections of 32 bridges and three parking garages.
(For full text of Resolution, see Resolution Book No. 63, page 263.)
Mr. Harris moved the adoption of Resolution No. 34911-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and May 0 r Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
Mr. Harris offered the following resolution:
(#34912-070300) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Mattern &
Craig, Inc., for additional engineering services for the inspections of 24
bridges, one tunnel (underpass) and 15 overhead sign structures.
(For full text of Resolution, see Resolution Book No. 63, page 263.)
Mr. Harris moved the adoption of Resolution No. 34912-070300.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayo r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
ROANOKE PASSENGER STATION RENOVATION PROJECT: The
City Manager submitted a written report advising that the Roanoke
Foundation for Downtown, Inc., (RFDI) submitted an application, at the
encouragement of Congressman Bob Goodlatte's office in January,
1998, seeking an amendment to the Transportation Equity Act for the
21 st Century (TEA-21) legislation to include transportation funds for the
Roanoke Passenger Station Renovation project; RFDI received an
27
~
...,
allocation of $500,000.00 from High Priority Project funds for renovation
of the Roanoke Passenger Station; the $500,000.00 is provided over six
years (11 % in FY98, 15% in FY99, 18% in FYOO, 18% in FY01, 19% in
FY02, 19% in FY03), which is not a direct Federal grant, but a
reimbursement program; upon execution of all appropriate agreements,
80% of expenditures incurred are reimbursed by Federal funds and the
80% Federal funds require a 20% match; the Federal Highway
Administration views the Virginia Department of Transportation (VDOT)
as the recipient agency for the funds; and VDOT, in turn, views the City
of Roanoke as the responsible entity to implement the improvement,
with involvement as deemed appropriate between the City and RFDI.
It was further advised that Council endorsed the Roanoke
Passenger Station Renovation Project on January 19, 1999, and agreed
to pay 20% of total cost as required by VDOT; the City's match would
be provided by RFDI; and Council further authorized execution of
separate agreements with VDOT and RFDI.
It was explained that plans are underway for the Roanoke
Passenger Station building and property to be sold by RFDI and JDL
Castle Corporation within the next 30 days, which is a Winston-Salem,
North Carolina, company that develops and manages real estate,
specializing in historic rehabilitation and adaptive use projects; legal
requirements include authorization from Council to execute an
agreement with JDL Castle Corporation in place of RFDI; in addition to
a City/State Agreement by which the State holds the City as the
responsible agency for the project, JDL Castle Corporation would enter
into a separate agreement with the City by which it shall fulfill all
obligations undertaken by the City, and perform all tasks undertaken by
the City, by virtue of the City's execution of the City/State Agreement
and will comply with each of the requirements set forth in the City/State
Agreement and all Federal and State regulations and requirements
applicable to all work performed on the project, including performing,
or contracting to perform, tasks relating to the construction of the
project, and procurring consultant services contracts and construction
contracts in accordance with the Virginia Public Procurement Act.
The City Manager recommended that she be authorized to
execute, on behalf of the City, a legally binding agreement with JDL
Castle Corporation requiring JDL Castle Corporation to be fully
responsible for its 20% matching funds, as well as all other obligations
undertaken by the City by virtue of the City/State Agreement.
28
,,'
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34913-070300) A RESOLUTION authorizing the City Manager
to enter into a contract with JDL Castle Corporation for development
and administration of the renovations and construction improvements
to the Roanoke Passenger Station Building, committing the JDL Castle
Corporation to be fully responsible for the twenty percent (20%)
matching funds, as well as all other obligations undertaken by the City
by virtue of an agreement with the Virginia Department of
Transportation, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 63, page 264.)
Mr. Hudson moved the adoption of Resolution No. 34913-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
PARKS & RECREA TION-BRIDGES-FLOOD REDUCTIONI
CONTROL: The City Manager submitted a written report advising that
the two low-water bridges on Wiley Drive, located at either end of Smith
Park, have been in poor condition for several decades, and were
identified for replacement under the Roanoke River Flood Reduction
Project; replacement would greatly reduce the frequency of flooding of
the bridges, as well as provide for a safer pedestrian crossing; on
December 18, 1989, Council approved a Memorandum of Agreement
with the U. S. Army Corps of Engineers to design the two replacement
bridges for an original amount of $150,000.00; subsequently, additional
design fees for the work were approved in the amounts of $13,300.00
in 1991 and $17,300.00 in 1992; on May 22, 2000, the City received a
request and Scope of Work from the Corps of Engineers for $40,000.00
to complete plans and specifications for the two low-water bridges; and
this amount, in addition to that previously approved, would bring the
total design fee for the bridges to $220,600.00; with the current
construction cost estimate for the two bridges at $1.6 million.
29
~
ACTION:
It was further advised that the project has been delayed in
starting for many years, primarily due to environmental issues; and the
delays are the primary cause for the additional cost to design the low
water bridges; the Corps of Engineers is currently working on the final
plans for Phase I of the Flood Reduction Project, with a target bid date
in the spring of 2001; it is important to complete bridge designs so that
they can be bid as part of Phase I and funding is available in existing
Capital Project "Roanoke River Flood Reduction", Account No. 008-056-
9620, and falls within the contingency for the project.
The City Manager recommended that Council approve an
Amendment of $40,000.00 to the Corps of Engineers Memorandum of
Agreement for design of the Wiley Drive low-water bridges, and
authorize payment of existing capital project accounts for the Roanoke
River Flood Reduction Project; and further authorize the City Manager
to execute the Amendment for additional design work.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34914-070300) A RESOLUTION authorizing the City Manager's
issuance of an Amendment to the City' Memorandum of Agreementwith
the U.S. Army Corps of Engineers for additional engineering services
for the completion of plans and specifications for the Wiley Drive low-
water bridges in connection with the Roanoke River Flood Reduction
Project.
(For full text of Resolution, see Resolution Book No. 63, page 265.)
Mr. Harris moved the adoption of Resolution No. 34914-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayo r Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
CITY CODE-TAXES-FLOOD REDUCTION/CONTROL: The City
Manager submitted a written report advising that in 1981 Council
30
,
adopted Ordinance No. 25617 which provides for an exemption of real
property tax on real property substantially rehabilitated for residential,
commercial or industrial use; to qualify, a building must be no less than
25 years of age, be improved without increasing the total square
footage of the structure by more than 15 per cent, and be improved so
as to increase the assessed value of the structure by no less than 40
per cent for a residential structure and 60 per cent for a commercial or
industrial structure; the amount of exemption from real property tax is
an amount equal to the difference in the appraised value of the
qualifying structure immediately before rehabilitation and immediately
after rehabilitation; the exemption runs with the real estate for a period
of five years unless the property is located in either the H-1, Historic
District, or H-2, Neighborhood Preservation District, in which case the
exemption runs for ten years; 135 residential and 42 commercial
properties currently receive an exemption under the program; total cost
of the program is approximately $181,000.00 per year in foregone real
estate tax revenue; another 87 properties are under renovation; average
value of a residential abatement is $44,000.00 resulting in $532.00
annually in foregone revenue and average commercial abatement is
$214,000.00 amounting to $2,589.00 annually in foregone revenue; and
since inception of the program in 1981, there have been 459 properties.
It was further advised that a team of employees from several City
departments recently studied program provisions to identify changes
which would increase the program's efficiency and effectiveness; and
the team suggested the following:
· Establish and implement a formalized marketing program
to inform and educate property owners about the benefits
of the program;
· provide for a ten year abatement period extended to
properties located within designated conservation areas
and rehabilitation districts (targets inner-city
neighborhoods), as well as both the H-1, Historic District,
and H-2, Neighborhood Preservation District;
· eliminate the tax abatement incentive for residential
properties which when rehabilitated have a net increase in
the number of dwelling units (no single family to
multifamily conversions);
· provide an additional five year abatement incentive to
31
,>'
ACTION:
owners reducing the number of dwelling units in a
rehabilitated residential property by 50% (encourage
conversions back to single family);
· limit the time from the date of application for rehabilitation
work to completion to two years;
· require the property to be maintained in compliance with
the City's Building Code, including the BOCA National
Property Maintenance Code, and, if applicable, the
requirements of the City's Rental Certificate of Compliance
Program;
· increase the application fee to $50.00 to help offset the
costs of the marketing program, appraisals and
inspections;
· establish a five year sunset provision (encourage timely
rehabilitation and provide for program reevaluation);
· centralize the administration of the program in the office
of Real Estate Valuation for increased efficiency;
The potential financial impact of implementing the strategies based on
current annual program cost of $181,000.00 is as follows:
@ 50% increase in participation
@ 75% increase in participation
@ 100% increase in participation
@ 200% increase in participation
$ 275,000.00 annually
317,000.00 annually
362,000.00 annually
543,000.00 annually
The City Manager recommended that Council adopt an ordinance
implementing the above referenced strategies to the Rehabilitated Real
Property Tax Incentive Program.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34915) AN ORDINANCE amending and reordaining ~32-93,
Generally, ~32-94, Rules and regulations for administration of division.
~32-95, Eligibility of residential real Droperty, ~32-97, Amount of
32
,
,.,.
exemption, 132-98, Application, 132-101.1 , Generally, 132-101.2, Rules
and regulations for administration of division, and 132-101.5,
Application, of Chapter 32, Taxation, and adding a new 132-98.1,
Eligibility, to Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, relating to tax exemption for certain rehabilitated
real property, in order to provide for certain changes in such
exemptions and the administration thereof; and providing for an
effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 293.)
The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
ANIMALS/INSECTS: The City Manager submitted a written report
advising that the City of Roanoke contracts with the Roanoke Valley
Society for the Prevention of Cruelty to Animals (SPCA) to provide
services on behalf of the City, which services include, but are not
limited to the shelter, euthanasia, and adoption for impounded animals
and maintenance of written accounts of all animals impounded and
delivered to the SPCA by the City or stray animals delivered by citizens
of Roanoke; the current Operating Agreement between the SPCA and
the City of Roanoke terminates on June 30,2000; under a proposed
new Operating Agreement for the period July 1, 2000 - June 30, 2002,
either party has the option to renew at the end of the agreement; the
City of Roanoke agrees to pay in year one of the agreement an annual
sum of $108,221.04 commencing July 1, 2000, and continuing until
June 30, 2001; in year two of the agreement, the annual sum shall be
increased by five per cent to $113,632.04, commencing June 1, 2001,
until June 30, 2002; and Roanoke County, Botetourt County, and the
Town of Vinton will enter into similar agreements.
The City Manager recommended that she be authorized to enter
into the Operating Agreement between the City of Roanoke and the
Roanoke Valley Society for the Prevention of Cruelty to Animals, in a
form subject to approval by the City Attorney.
33
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'\
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34916-070300) A RESOLUTION authorizing and providing for
an agreement between the City of Roanoke and the Roanoke Valley
Society for the Prevention of Cruelty to Animals relating to the
operation of an animal shelter by the Society, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 63, page 266.)
Mr. Harris moved the adoption of Resolution No. 34916-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayo r Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
CITY CODE-ANIMALSIINSECTS: The City Manager submitted a
written report advising that for several years, the City Code has
contained provisions, related to dangerous and vicious dogs, which
sections were enacted pursuant to authority granted by the City to
regulate animals within the City limits; in recent years, the General
Assembly has enacted State statutes which also apply to dangerous
and vicious dogs, effective July 1, 2000, that set forth specific
procedures to be followed for animals to be declared dangerous or
vicious; pursuant to State statutes, localities may enact ordinances
which regulate these types of animals, with certain procedural
safeguards, including specific notice that an owner whose dog has
been declared to be dangerous by the local animal control officer has
the right to appeal the decision to the General District Court; and under
provisions of the City Code, this type of notice and right of appeal are
not specified, and as a result, legal challenges have been successfully
brought in cases where the General District Court has declared an
animal to be dangerous.
The City Manager called attention to a recommended ordinance
which will remedy deficiencies in the current City Code relatative to
34
".
ACTION:
dangerous dogs, incorporates other provIsions of State enabling
statutes and clarifies the owner's responsibility to confine an animal
which is suspected of having rabies or has bitten an individual; and the
ordinance also contains certain "housekeeping" changes to conform
City Code terminology to State Code's language.
The City Manager recommended that Council adoptan ordinance
amending and reordaining certain portions of Chapter 6. Animals and
Fowl, of the Code of the City of Roanoke, 1979, as amended, as above
set forth.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34917-070300) AN ORDINANCE amending and reordaining
Chapter 6, Animals and Fowl, of the Code of the City of Roanoke (1979),
as amended, by amending i6-22, Definitions; i6-25, Bitches in heat: i6-
26, Barking or howling dogs; subsection (1) of i6-46(a), Preservation
and exhibition of license receipt: tag to be worn by dog: exceptions; i6-
50, Dangerous dog(s); i6-51, Registration of dangerous dog; i6-52,
Keeping of dangerous dog: conditions; i6-53, Violations and penalties;
i6-54, Exceptions; subsection (d) of i6-62, Vaccination of dogs and
cats; i6-65, Confinement or destruction of animals showing signs of or
suspected of having rabies; i6-67, Confinement or destruction of
animal which has bitten person; i6-117, Vaccination of cats; and i6-
119, Impoundment; by the addition of new i6-50.1, Vicious dogs; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 267.)
Mr. Harris moved the adoption of Ordinance No. 34917-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
GRANTS-FDETC: The City Manager submitted a written report
35
"
.,
ACTION:
advising that the City of Roanoke receives entitlement grants each year
under the Community Development Block Grant (CDBG) and HOME
Investment Partnerships (HOME) programs of the U. S. Department of
Housing and Urban Development (HUD); HUD approval of the City's
fiscal year 2000-01 CDBG application is forthcoming and approval is
pending the routine Congressional release process; for more than ten
years, FDETC has received HUD funding from the City to conduct
employment training and individualized job placement services to low
to moderate income job seekers; in order for the FDETC to continue
conducting employment training and individualized job placement
services for low to moderate income job seekers and to disburse grant
funds in the project, an agreement with the FDETC is necessary; and
funding is available in Account No. 035-G01-0138-5263 in the amount
of $41,928.00.
The City Manager recommended that she be authorized to
execute a CDBG Agreement with the Fifth District Employment and
Training Consortium.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34918-070300) A RESOLUTION authorizing the City Manager
to execute an administrative agreement and any necessary
amendments thereto with the Fifth District Employment and Training
Consortium for implementation of various Community Development
Block Grant programs.
(For full text of Resolution, see Resolution Book No. 63, page 275.)
Mr. Harris moved the adoption of Resolution No. 34918-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
NEIGHBORHOOD ORGANIZA TIONS-HOUSING/AUTHORITY-
36
.'
ACTION:
GRANTS: The City Manager submitted a written report advising that the
City of Roanoke receives entitlement grants each year under the
Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) programs of the U. S. Department of Housing and
Urban Development (HUD); HUD approval of the City's fiscal year 2000-
01 Consolidated Plan is forthcoming and approval is pending the
routine Congressional release process; in the past, the Northwest
Neighborhood Environmental Organization, NNEO, has received HUD
funding from the City to conduct housing and other community
development projects in the Gilmer neighborhood; an agreement with
NNEO is necessary to provide funding to develop the McCray Court
Senior Living project; and funding is available in Account No. 035-G01-
0137 -5297, in the amount of $300,000.00.
The City Manager recommended that she be authorize to execute
a CDBG Subgrant Agreement with the Northwest Neighborhood
Environmental Organization, approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34919-070300) A RESOLUTION authorizing the execution of a
subgrant agreement with the Northwest Neighborhood Environmental
Organization for administration of Community Development Block
Grant (CDBG) funds for FY 2000-2001, for the development of McCray
Court Senior Living Project.
(For full text of Resolution, see Resolution Book No. 63, page 276.)
Mr. Harris moved the adoption of Resolution No. 34919-070300.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
POLICE DEPARTMENT -ANIMALS/INSECTS: The City Manager
submitted a written report advising that the Roanoke City Police
37
~
ACTION:
ACTION:
Department's Mounted Patrol Unit was formed in 1993 and has relied
on donations to maintain its operations; two Friesian horses have been
offered to the City which are valued at approximately $30,000.00 each;
and this would provide an excellent opportunity to place the Roanoke
City Police Mounted Patrol Unit in the forefront by using such a highly
recognized horse breed in its daily operations.
The City Manager recommended that Council authorize
acceptance of two Friesian horses from Ms. Diane Dominguez of Palm
City, Florida.
(For full text, see report on file in the City Clerk's Office.)
Mr. Bestpitch offered the following resolution:
(#34920-070300) A RESOLUTION accepting the donation of two
Friesian horses for use by the City's Mounted Patrol Unit of the Police
Department, and expressing appreciation for such donation.
(For full text of Resolution, see Resolution Book No. 63, page 277.)
Mr. Bestpitch moved the adoption of Resolution No. 34920-
070300. The motion was seconded by Mr. Carder and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayo r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of May, 2000.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report for the month of May would be received and filed.
38
\
ACTION:
REPORTS OF COMMITTEES:
ROANOKE CIVIC CENTER: A report ofthe Roanoke Civic Center
Commission in connection with exclusive pouring rights at the Civic
Center, was before Council.
The Civic Center Commission recommended that Council take
the following actions:
Accept the proposal of Bottling Group, LLC, d/b/a The
Pepsi Bottling Group (Pepsi) for a five year contract for
exclusive pouring rights at the Roanoke Civic Center
facilities, with an option to renew for an additional five
years upon mutual agreement of the parties.
Award the Pepsi Bottling Group a contract for exclusive
pouring rights at the Roanoke Civic Center facilities as
more fully described in a contract attached to the report,
approved as to form by the City Attorney, and authorize
the City Manager to execute the contract.
Reject the other proposal received by the City for such
service.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34921-070300) A RESOLUTION accepting the proposal of
Bottling Group LLC, d/b/a The Pepsi Bottling Group (Pepsi) for the
exclusive pouring rights for non-alcoholic beverages at the Roanoke
Civic Center Facilities for a five year period with the option to renew for
an additional five years upon mutual agreement by the parties;
authorizing the proper City officials to execute the requisite contract for
the same; and rejecting other proposals made to the City.
(For full text of Resolution, see Resolution Book No. 63, page 278.)
Mr. Harris moved the adoption of Resolution No. 34921-070300.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, White
39
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rtaquirtamtallts; callct ca summcal)' ()f tllta pr()ctacturtas is cas f()lI()ws:
Cust()mtars will bta casktact, wlltarta prcacticcal, t() rtal()ccatta tlltair
mtattar; if it is Il()t prcacticcal, tll()sta cust()mtars will bta
9 rca11 ctfcatlltartact .
Tw() rtabcatta pr()grcams will bta ()fftartact f()r tllta ptari()ct ()f
Jul)r 1, 2ClClCl tllr()ugll JUllta 3Cl, 2ClCl1; ca $1 ClCl.ClCl rtabcatta
pr()grcam will bta ()fftartact f()r tll()sta cust()mtars witll sprillkltar
s)rsttams t() Iltalp ()ffstat tllta C()sts ()f rtaplcacillg tlltair mtattar
witll ca Cit)' mtattar, callct ca $2ClCl.ClCl rtabcatta pr()grcam will bta
()fftartact f()r tll()sta cust()mtars witll taxistillg stawtar
taxtampti()1l mtattars t() caict ill ()ffstattillg tllta C()sts ()f mtattar
rtal()ccati()ll.
~ Cit)' mtattar will bta pre>victtact callct plcactact ill tllta mtattar b()x
frtata ()f cllcargta b)r tllta Cit)"s Utilit)' Lillta ~tarvictas
Dtapcartmtallt.
~II Iltaw cust()mtars applyillg f()r a first timta stawtar
taxtampti()1l mtattar ptarmit will bta rtaquirtact t() c()mply with
4Cl
"
,
ACTION:
new procedures.
Forgrandfathered customers, additional conditions will be
established, as follows: (1) if a meter reading is late or
received after the bill has been processed, no credit will
be allowed; (2) if no meter reading is provided, credit will
not be given for that billing period; (3) if up to four meter
readings are missed or not mailed during a one year
period, the permit will be revoked and the "grandfather"
clause will no longer apply.
The Water Resources Committee recommended that Council
approve the sewer exemption meter credit program as above
described.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Carder offered the following resolution:
(#34922-070300) A RESOLUTION concurring in the
recommendations of the City's administration for updating the City's
sewer exemption meter credit program.
(For full text of Resolution, see Resolution Book No. 63, page 279.)
Mr. Carder moved the adoption of Resolution No. 34922-070300.
The motion was seconded by Mr. Hudson.
Mr. Harris advised that he has a water exempt meter at his
personal residence, therefore, he would abstain from voting on the
ordinance.
Resolution No. 34922-070300 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Hudson, White
and Mayor Smith-------------------------------------------------------------------------!5.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Harris abstained from voting). (Council Member
Wyatt was absent).
PURCHASE/SALE OF PROPERTY -TRAFFIC-BUDGET -SIGNALS
41
"'\
ACTION:
AND ALARMS-WATER RESOURCES: Kit B. Kiser, Assistant City
Manager for Operations, and Staff to the Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
execution of the appropriate documents to acquire property rights
needed for signalization of the intersection of Hollins Road and Liberty
Road, N. E..
A staff report advised that signalization for the intersection of
Hollins Road and Liberty Road, N. E., was approved as part of the 1997
General Obligation Bond Referendum; plans have been developed to
identify property rights that will be needed for construction of the
project; authorization is needed to move forward with procurement of
title work, appraisals, and document preparation related to acquisition
ofthe necessary property rights; and funding of $35,000.00 is available
from the sale of bonds for transfer to the project account.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire the necessary property rights, in a form acceptable to the City
Attorney; said property rights may be acquired following a satisfactory
environmental site inspection by negotiation or eminent domain and
include fee simple, permanent easements, temporary construction
easements, rights-of-way, licenses or permits, etc; and transfer
$12,675.00 from Public Improvement Bonds-Series 1996 Account No.
008-052-9701-9191 and $22,325.00 from Public Improvement Bonds-
Series 1999 Account No. 008-052-9709-9191 for a total of $35,000.00 to
Account No. 008-052-9570-9050, designated "Seven New Traffic
Signals."
(For full text, see reports on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34923-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 280.)
Mr. Harris moved the adoption of Ordinance No. 34923-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
42
.
'"
ACTION:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------().
(Council Member Wyatt was absent).
Mr. Harris offered the following emergency ordinance:
(#34924-()7()3()()) AN ORDINANCE providing for the acquisition
of certain property rights needed by the City for the intersection
widening in connection with the installation of a traffic signal at the
intersection of Hollins Road and Liberty Road, N. E., setting a certain
limit on the consideration to be offered by the City; providing for the
City's acquisition of such property rights by condemnation, under
certain circumstances; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 281.)
Mr. Harris moved the adoption of Ordinance No. 34924-()7()3()().
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd Mayor Sm ith -----------------------------------------------------------------6.
NAYS: None---------------------------------------------------------------------__().
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET-WATER
RESOURCES: Kit B. Kiser, Assistant City Manager for Operations, and
Staff to the Water Resources Committee, presented a written report on
behalf of the Committee, with regard to execution of the documents to
acquire property rights needed for the Salem Turnpike Drainage
Project.
A staff report advised that drainage problems have existed for
many years along Salem Turnpike in the vicinity of 29th Street to 31st
Street, adjacent to the Lansdowne Park neighborhood; the Salem
Turnpike Drainage Project was included in the Capital Improvement
Program (CIP), approved by Council on July 21,1997 and pursuant to
Ordinance No. 34691-()222()(), Council authorized a contract for design
43
.
ACTION:
of a project to correct drainage problems; design is now complete to
identify property rights that will be required for construction of the
project and authorization by Council is needed to move forward with
procurement of title work and appraisals, and document preparation
funding in the amount of $38,000.00 is available in Public Improvement
Bond Series 1999, Account No. 008-052-9709-9176, and needs to be
appropriated to the Salem Turnpike Drainage Project, Account No. 008-
052-9697 -9001.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire all property rights needed for construction of the project, in a
form which is acceptable to the City Attorney; said property rights may
be acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, right-of-way, licenses
or permits, etc.; and appropriate $38,000.00 from Public Improvement
Bond Series 1999, Account No. 008-052-9709-9176 to Salem Turnpike
Drainage Project, Account No. 008-052-9697-9001.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34925-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 283.)
Mr. Harris moved the adoption of Ordinance No. 34925-070300.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
Mr. Harris offered the following emergency ordinance:
44
~
ACTION:
(#34926-070300) AN ORDINANCE providing for the acquisition
of property rights needed by the City for certain drainage improvements
in connection with the Salem Turnpike Drainage Project; authorizing
the City Manager to fix a certain limit on the consideration to be offered
by the City; providing for the City's acquisition of such property rights
by condemnation, under certain circumstances; authorizing the City to
make motion for the award of a right of entry on any of the parcels for
the purpose of commencing the project; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 284.)
Mr. Harris moved the adoption of Ordinance No. 34926-070300.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET-WATER
RESOURCES: Kit B. Kiser, Assistant City Manager for Operations, and
Staff to the Water Resources Committee, presented a written report on
behalf of the Committee, with regard to execution of the appropriate
documents to acquire property rights needed for the Summit Hills
Drainage Project.
A staff report advised that drainage problems have existed for
many years along Summit Drive in the Edgewood-Morwanda Summit
Hills neighborhood, which problems include standing water at the
intersection of Glenridge Road and Summit Drive, soil erosion along
the right-of-way and some flooding of residences along the east end of
Summit Drive; the project was included in the Capital Improvement
Program (CIP) approved by Council on July 21, 1997; pursuant to
Ordinance No. 34720-032000, Council authorized a contract for design
of a project to correct the problem and design is sufficiently complete
to identify property rights that will be required for construction of the
project; authorization by Council is needed to move forward with
procurement of title work, appraisals, and document preparation
related to acquisition of the necessary property rights; and funding of
45
.
ACTION:
$5,000.00 is available in Public Improvement Bond Series 1999,
Account No. 008-052-9709-9176, and needs to be appropriated to the
Summit Hills Drainage Project - Phase I, Account No. 008-052-9695-
9001.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire all property rights needed for construction of the project, in a
form acceptable to the City Attorney, said property rights may be
acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses
or permits, etc.; and appropriate $5,000.00 from Public Improvement
Bond Series 1999, Account No. 008-052-9709-9176 to Summit Hills
Drainage Project, Account No. 008-052-9695-9001.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34927 -070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 285.)
Mr. Harris moved the adoption of Ordinance No. 34927-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
Mr. Harris offered the following emergency ordinance:
(#34928-070300) AN ORDINANCE providing for the acquisition
of property rights needed by the City for certain drainage improvements
in connection with the Summit Hills - Phase I Drainage Project;
authorizing the City Manager to fix a certain limit on the consideration
46
ACTION:
to be offered by the City; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of entry on
any of the parcels for the purpose of commencing the project; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 286.)
Mr. Harris moved the adoption of Ordinance No. 34928-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET-WATER
RESOURCES: Kit B. Kiser, Assistant City Manager for Operations, and
Staff to the Water Resources Committee, presented a written report on
behalf of the Committee, with regard to execution of documents to
acquire the necessary property rights for the Trevino Drive Drainage
Project - Phase I.
A staff report advised that drainage problems have existed dating
back to 1998 along the existing drainage channel located in the rear
yards of residences along a portion of Trevino Drive which is located
in the Monterey Hills area; a study was completed by the Engineering
Department in January 1997, and the project was included in the Capital
Improvement Program (CIP), approved by Council on July 21, 1997;
pursuantto Ordinance No. 34706-030600, Council authorized a contract
for design of a project to correct the drainage problem, and the design
is now sufficiently complete to identify property rights that will be
required for construction of the project; authorization is needed to
move forward with procurement oftitle work, appraisals, and document
preparation; and funding of $36,000.00 is available in Public
Improvement Bond Series 1999, Account No. 008-052-9709-9176, and
needs to be appropriated to the Trevino Drive Drainage Project -
Phase I, Account No. 008-052-9694-9001.
The Water Resources Committee recommended that Council
47
ACTION:
authorize the City Manager to execute the appropriate documents to
acquire all property rights required for the construction of the project,
in a form acceptable to the City Attorney; said property rights may be
acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses
or permits, etc.; appropriate $36,000.00 from Public Improvement Bond
Series 1999, Account No. 008-052-9709-9176 to the Trevino Drive
Drainage Project - Phase I, Account No. 008-052-9694-9001.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34929-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 288.)
Mr. White moved the adoption of Ordinance No. 34929-070300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayo r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
Mr. Hudson offered the following emergency ordinance:
(#34930-070300) AN ORDINANCE providing for the acquisition
of property rights needed by the City for certain drainage improvements
in connection with the Trevino Drive - Phase I Drainage Project;
authorizing the City Manager to fix a certain limit on the consideration
to be offered by the City; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of entry on
any of the parcels for the purpose of commencing the project; and
providing for an emergency.
48
f
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 289.)
Mr. Hudson moved the adoption of Ordinance No. 34930-070300.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and May 0 r Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY -TRAFFIC-BUDGET -SIGNALS
AND ALARMS-WATER RESOURCES: Kit B. Kiser, Assistant City
Manager for Operations, and Staff to the Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
execution of documents to acquire property rights needed for
signalization of the intersection of Williamson Road and Hildebrand
Road, N. E.
A staff report advised that signalization for the intersection of
Williamson Road and Hildebrand Road, N. E., was approved as part of
the 1997 General Obligation Bond referendum; plans have been
sufficiently developed to identify the property rights that will be needed
for construction ofthe project; authorization is needed to move forward
with procurement of title work, appraisals, and document preparation
related to acquisition of the necessary property rights; and funding of
$2,500.00 is available from the sale of bonds and needs to be
transferred to the project account.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
acquire all property rights needed for the construction of the project,
in a form acceptable to the City Attorney; said property rights may be
acquired following a satisfactory environmental site inspection by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights-of-way, licenses
or permits, etc.; and transfer $2,500.00 from Public Improvement
Bonds-Series 1999, Account No. 008-052-9709-9191 to Account No. 008-
052-9570-9050 entitled, "Seven New Traffic Signals."
(For full text, see reports on file in the City Clerk's Office.)
49
,
ACTION:
ACTION:
Mr. Carder offered the following emergency budget ordinance:
(#34931-070300) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 291.)
Mr. Carder moved the adoption of Ordinance No. 34931-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
Mr. Carder offered the following emergency ordinance:
(#34932-070300) AN ORDINANCE providing for the acquisition
of certain property rights needed by the City for the intersection
widening in connection with the installation of a traffic signal at the
intersection of Williamson Road and Hildebrand Road, N. E., setting a
certain limit on the consideration to be offered by the City; providing for
the City's acquisition of such property rights by condemnation, under
certain circumstances; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 292.)
Mr. Carder moved the adoption of Ordinance No. 34932-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and May 0 r Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
PURCHASE/SALE OF PROPERTY-BUDGET -DOWNTOWN NORTH-
50
t
ACTION:
HENRY STREET REVIVAL COMMITTEE-WATER RESOURCES: Kit B.
Kiser, Assistant City Manager for Operations, and Staff to the Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to execution of the appropriate documents to
acquire property rights needed for construction of the Greater
Gainsboro Development Project.
A staff report advised that proposed improvements in the Greater
Gainsboro Development Project include development of a higher
education center, an office building, residential property, surface
parking, and a parking garage; the parking garage is scheduled to be
completed in September 2001; plans for the proposed improvements
have been sufficiently finalized to identify the property that will be
required for infrastructure and parking facilities to be constructed by
the City; authorization is needed to move forward with document
preparation related to acquisition ofthe necessary property rights; the
Roanoke Redevelopment and Housing Authority will donate parcels of
land listed on Attachment 1 to the report and the Roanoke Foundation
for Downtown, Inc., will donate a portion of one parcel of land to the
City; the Housing Authority is in the process of acquiring the parcels of
land listed on Attachment 2 to the report, and will, upon completion of
acquisition, donate the parcels of land to the City; and funding of
$10,000.00 for miscellaneous expenses is available in the Greater
Gainsboro Parking Garage, Account No. 008-052-9573-9050.
The Water Resources Committee recommended that Council
authorize the City Manager to execute the appropriate documents to
accept donation of property shown on Attachments 1 and 2 to the
report, which are necessary for construction of the project, in a form
acceptable to the City Attorney, said property rights may be accepted
following a satisfactory environmental site inspection.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34933) AN ORDINANCE authorizing the City's acceptance of
certain donations and conveyances of properties located in the Greater
Gainsboro Development area from the Roanoke Redevelopment and
Housing Authority and the Roanoke Foundation for Downtown, Inc., for
the construction of a new parking facility, authorizing preparation ofthe
appropriate documents, upon certain terms and conditions.
51
~
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 398.)
The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd Mayor Smith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------().
(Council Member Wyatt was absent).
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 349()(), rezoning certain properties
located in the 9()() block of Centre Avenue, N. W., Official Tax Nos.
21125()3 - 2112512, inclusive, and 2111914 - 2111922, inclusive, from
RM-3, Residential Multifamily, High Density District, to RM-4,
Residential Multifamily, High Density District, subject to certain proffers
contained in the First Amended Petition for Rezoning filed in the City
Clerk's Office on May 12, 2()()(), having previously been before the
Council for its first reading on Monday, June 19, 2()()(), read and
adopted on its first reading and laid over, was again before the body,
Mr. Harris offering the following for its second reading and final
adoption:
(#349()()-()7()3()()) AN ORDINANCE to amend ~36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 211, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 63, page 249.)
Mr. Harris moved the adoption of Ordinance No. 349()()-()7()3()().
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite a nd Mayor Smith -----------------------------------------------------------------6.
52
..
ACTION:
NA~~: NOIlEt-----------------------------------------------------------------------().
(Coullcil MEtmbEtr Wyatt was absEtllt).
~TREET~ AND ALLE~~: OrdillallcEt No. 349() 1 , pEtrmallEtlltly
vacatillg, discolltilluillg alld closillg thEt rEtmaillillg portioll of all allEty
that EtxtEtllds ill a wEtstEtrly dirEtctioll from thEt EtastEtrll-most propEtrty IiIlEt
of Official Tax No. 2111914 to thEt right-of-way boulldary of 1()th ~trEtEtt,
N. W., havillg prEtviously bEtEtIl bEtforEt thEt Coullcil for its first rEtadillgoll
MOllday, JUIlEt 19, 2()()(), rEtad alld adoptEtd Oil its first rEtadillg alld laid
ovEtr, was agaill bEtforEt thEt body, Mr. BEtstpitch offEtrillg thEt followillg for
its SEtcolld rEtadillg alld fillal adoptioll:
(#349()1-()7()3()()) AN ORDINANCE pEtrmallEtlltly vacatillg,
discolltilluillg alld closillg CEtrtaill public right-of-way ill thEt City of
RoallokEt, Virgillia, as morEt particularly dEtscribEtd hEtrEtillaftEtr.
(For full tEtxt of OrdillallcEt, SEtEt OrdillallcEt Book No. 63, pagEt 25().)
Mr. BEtstpitch movEtd thEt adoptioll of OrdillallcEt No. 349()1-
()7()3()(). ThEt motioll was SEtcolldEtd by Mr. Harris alld adoptEtd by thEt
followillg votEt:
A ~E~: Coullcil MEtmbEtrs BEtstpitch, CardEtr, Harris, HudsOIl,
Wh itEt a Ild May 0 r ~ m ith -----------------------------------------------------------------6.
NA~~: NOIlEt-----------------------------------------------------------------------().
(Coullcil MEtmbEtr Wyatt was absEtllt).
ZONING: OrdillallcEt No. 349()2, rEtzollillg thosEt CEtrtaill propEtrtiEts
ill thEt 2()()() alld 21()() blocks of Laburllum AVEtIlUEt, ~. W., Official Tax
Nos. 145()3()7 - 145()312, illClusivEt, alld 145()1()7 - 145()114, illClusivEt,
from RM-2, REtsidEtlltial Multifamily, MEtdium DEtllsity District, to R~-3,
REtsidEtlltial ~illglEt Family District, pursuallt to a PEttitioll filEtd ill thEt
OfficEt of thEt City CIEtrk Oil April 2(), 2()()(); alld thoSEt CEtrtaill propEtrtiEts
ill thEt 2()()() block of MaidEtIl LaIlEt, ~. W., alld thEt 21 ()() block ofWEtstovEtr
AVEtIlUEt,~. W., Official Tax Nos. 1432211 -1432219, illClusivEt, 14321()1-
143211(), illClusivEt, 1431713 - 1431722, illClusivEt, alld 144()3()7 -
144()315, illClusivEt, from RM-1, REtsidEtlltial Multifamily, Low DEtllsity
District, to R~-3, REtsidEtlltial ~illglEt Family District, pursuallt to a
PEttitioll filEtd ill the Office of the City Clerk 011 April 20, 2000, havillg
prEtviously bEtEtIl bEtfore thEt Coullcil for its first readillg 011 MOllday, JUlle
53
ACTION:
19,2000, read and adopted on its first reading and laid over, was again
before the body, Mr. Carder offering the following for its second reading
and final adoption:
(#34902-070300) AN ORDINANCE to amend ~36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet Nos. 143, 144 and 145,
Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
within the City.
(For full text of Ordinance, see Ordinance Book No. 63, page 252.)
Mr. Carder moved the adoption of Ordinance No. 34902-070300.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------0.
(Council Member Wyatt was absent).
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
NEIGHBORHOOD ORGANIZA TIONS-HOUSING/AUTHORITY-
GRANTS: James Lesniak, Executive Director, Northwest Neighborhood
Environmental Organization, appeared before Council and expressed
appreciation for Council's support of the sub-grant agreement with the
Northwest Neighborhood Environmental Organization for
administration of Community Development Block Grant funds for fiscal
year 2000-01 for development of McCray Court Senior Living Project.
Without objection by Council, the Mayor advised thatthe remarks
of Mr. Lesniak would be received and filed.
At 4:35 p.m., the Mayor declared the meeting in recess.
54
..
ACTION:
ACTION:
At 4:52 p.m., the meeting reconvened in the Council Chamber,
with Mayor Smith presiding, and all Members of the Council in
attendance, with the exception of Ms. Wyatt.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Carder moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Harris, Hudson,
Wh ite and Mayor Sm ith -----------------------------------------------------------------6.
NAYS: None-----------------------------------------------------------------------Cl.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-L1BRARIES: The Mayor
advised that the term of office of Brooke M. Parrott as a member of the
Roanoke Public Library Board expired on June 3Cl, 2ClClCl, and called for
nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Brooke M. Parrott.
There being no further nominations, Ms. Parrottwas reappointed
as a member of the Roanoke Public Library Board, for a term ending
June 30, 2ClCl3, by the following vote:
FOR MS. PARROTT: Council Members Bestpitch, Carder, Harris,
Hudson, Wh ite and Mayo r Smith -----------------------------------------------------6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Mayor
advised that the terms of office of Harold H. Worrell, Sr., and Robert O.
Gray as members of the War Memorial Committee expired on June 3Cl,
2ClClCl, and called for nominations to fill the vacancies.
Mr. Harris placed in nomination the names of Harold H. Worrell,
Sr., and Robert O. Gray.
55
,
ACTION:
ACTION:
ACTION:
There being no further nominations, Messrs. Worrell and Gray
were reappointed as members of the War Memorial Committee, for
terms ending June 30, 2001, by the following vote:
FOR MR. WORRELL AND MR. GRAY: Council Members
Bestpitch, Carder, Harris, Hudson, White and Mayor Smith-----------------6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT
COMMITTEE: The Mayor advised that the term of office of Frank W.
Feather as a member of the Human Services Committee expired on
June 30, 2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Frank W. Feather.
There being no further nominations, Mr. Feather was reappointed
as a member of the Human Services Committee, for a term ending June
30, 2001, by the following vote:
FOR MR. FEATHER: Council Members Bestpitch, Carder, Harris,
Hudson, Wh ite and Mayor Sm ith-----------------------------------------------------6.
(Council Member Wyatt was absent).
OA THS OF OFFICE-COMMITTEES-FLOOD REDUCTIONI
CONTROL: The Mayor advised that the term of office of Cynthia T.
Josephson as a member of the Flood Plain Committee expired on June
30, 2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Cynthia T.
Josephson.
There being no further nominations, Ms. Josephson was
reappointed as a member of the Flood Plain Committee, for a term
ending June 30, 2001, by the following vote:
FOR MS. JOSEPHSON: Council Members Bestpitch, Carder,
Harris, Hudson, White and Mayor Smith-------------------------------------------6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
56
...,
ACTION:
ACTION:
The Mayor advised that the term of office of Eddie Wallace, Jr., as a
member of the Mill Mountain Advisory Committee expired on June 30,
2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Eddie Wallace, Jr.
There being no further nominations, Mr. Wallace was reappointed
as a member of the Mill Mountain Advisory Committee, for a term
ending June 30, 2001, by the following vote:
FOR MR. WAllACE: Council Members Bestpitch, Carder, Harris,
Hudson, Wh ite and Mayo r Smith ------------------------------------------------------6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION-ROANOKE VAllEY-AllEGHENY REGIONAL
COMMISSION: The Mayor advised that the term of office of Evelyn S.
lander as a member of the Roanoke-Allegheny Regional Commission
expired on June 30, 2000, and called for nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Evelyn S. lander.
There being no further nominations, Ms. landerwas reappointed
as a member of the Roanoke-Allegheny Regional Commission, for a
term ending June 30, 2003, by the following vote:
FOR MS. lANDER: Council Members Bestpitch, Carder, Harris,
H u dso n, Wh ite and May 0 r S m ith-----------------------------------------------------6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-SPECIAl EVENTS: The Mayor
advised that the terms of office of Wanda E. English, Sabrina T. law
and Amy W. Peck as members ofthe Special Events Committee expired
on June 30, 2000, and called for nominations to fill the vacancies.
Mr. Harris placed in nomination the names of Wanda E. English,
Sabrina T. law and Amy W. Peck.
There being no further nominations, Ms. English, Ms. Law and
Ms. Peck were reappointed as members of the Special Events
57
,
Committee, for terms ending June 30, 2001, by the following vote:
ACTION:
FOR MS. ENGLISH, MS. LAW AND MS. PECK: Council Members
Bestpitch, Carder, Harris, Hudson, White and Mayor Smith-----------------6.
(Council Member Wyatt was absent).
OATHS OF OFFICE-COMMITTEES-FIRE DEPARTMENT: The
Mayor advised that the term of office of Bobby Lavendar as a member
of the Board of Fire Appeals expired on June 30, 2000, and called for
nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Bobby Lavendar.
There being no further nominations, Mr. Lavendar was
reappointed as a member of the Board of Fire Appeals, for a term
ending June 30, 2004, by the following vote:
ACTION:
FOR MR. LA VENDAR: Council Members Bestpitch, Carder,
Harris, Hudson, White and Mayor Smith-------------------------------------------6.
(Council Member Wyatt was absent).
There being no further business, the Mayor declared the meeting adjourned
at 4:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
58
REGULAR WEEKLY SESSION-----ROANOKE CITY COUNCIL
July 17, 2000
12:15 p.m.
The Council ofthe City of Roanoke met in regular session on Monday, July 17,
2000, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
Virginia, with Mayor Ralph K. Smith presiding, pursuant to Rule 1, Reaular Meetinas.
of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William H. Carder, W. Alvin Hudson, Jr., Linda
F. Wyatt, William D. Bestpitch and Mayor Ralph K. Smith-----------------------------------5.
ABSENT: Council Members C. Nelson Harris and William White, Sr.-----------2.
OFFICERS PRESENT: James D. Ritchie, Sr., Deputy City Manager; and Mary F.
Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia, with Mayor Smith presiding, and all Members of
the Council in attendance, with the exception of Mr. White.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Deputy City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
STATE HIGHWAYS: The City Manager introduced a briefing on the 1-73
project, which will consist of presentations by representatives of the Virginia
Department of Transportation, followed by a presentation by Linda Bass,
representing the City's Economic Development Department, regarding an economic
impact study commissioned by the City approximately one year ago.
Robert K. Bentgson, Director, Public Works, advised that as the 1-73 schedule
draws closer to the next round of public hearings, representatives of the Virginia
Department of Transportation were requested to provide Council with an update on
the project. He explained that in 1993, before any alignment was selected, a range
1
of alternative routes spread across the southwest portion of the state, one of the
alignments followed U. S. Route 460 to the West Virginia State line to Roanoke and
then generally in the southward direction toward the North Carolina State line; in
October 1993, Council adopted a resolution urging VDOT to support this alignment,
and it is out of that alignment that other alternatives have been developed which will
be presented by VDOT. He advised that Council was last briefed on the project in
July 1998 and VDOT has continued to update City staff on progress to date; City
staff continues to await study results because without these results, staff is not in
a position to provide preliminary recommendations regarding the best alternative
for Roanoke; and City staff continues to urge that Council reserve judgment until
after staff has had an opportunity to provide Council with VDOT project results and
to hear from citizens during VDOT's upcoming project public hearings. He
introduced Fred C. Altizer, District Administrator, Virginia Department of
Transportation.
Mr. Altizer advised that 1-73 project documents are almost complete and
introduced Patsy Napier and Chris Lloyd, Project Managers, to present an overview
of the 1-73 study.
Ms. Napier called attention to a long and methodical process which was
directed by the National Environmental Policy Act (NEPA) and guidance of the
Federal Highway Administration. She stated that VDOT started with hundreds of
alternatives which have now been narrowed down to a smaller number and VDOT is
ready to move forward with the location and design public hearings.
Mr. Lloyd discussed the significance of the environmental impact study, the
National Environmental Policy Act process, and key issues that were addressed in
the environmental impact study to this point.
Ms. Napier advised that over 700 segments were suggested by citizens on the
potential location of 1-73 and screening criteria included such things as cultural
resources, parklands, threatened or endangered species, relocation, stream
crossings, costs, and roadway network. She explained that once the initial
investigation was complete of the 700 segments through the screening criteria,
VDOT narrowed the possibilities down to certain candidate alternatives which were
included in the environmental document, i.e.: (1) a no build which means that 1-73
would not be built; (2) transportation systems management which looks at the
existing Route 220 roadway, number of crossovers, number of access points, and
what could be done to the existing road to improve traffic flow and address
increased traffic in the future; and (3) new location or candidate build alternatives.
She called attention to technical and environmental studies that have been
2
conducted to review endangered species, cultural resources, etc., and advised that
the pre-draft of the environmental impact statement is in the hands of the Federal
Highway Administration for review, therefore, the next step will be the location and
design public hearings, to be conducted by VDOT in approximately October. She
stated that once the location and design public hearings are held, the
Commonwealth Transportation Board will make a decision on whether to take a no
build for this study, or to accept a combination of the transportation systems
management at a new location; and once that decision is made, a final
environmental impact statement will be developed on the selected corridor. She
stated that a final document will be prepared and the Federal Highway
Administration will issue a record of decision which is its official sign off that says
VDOT has done everything required under the National Environmental Policy Act and
the record of decision allows VDOT to move forward with the next phase of the
study, if and when funding becomes available.
Ms. Napier advised that 1,945 calls were received on the 1-73 project hotline,
22,000 project newsletters and 15,000 handouts were distributed, 350 newspaper
articles were written which allowed the project to stay in the forefront of the public,
30 VDOT citizen information meetings were held and attended by approximately
3,500 citizens, with approximately 3,100 comments from those citizens who attended
meetings, over 167,000 postcards were mailed advising of the meetings, and 118
individual meetings were held with various groups throughout the corridor. She
noted that it is hoped to have comments from the Federal Highway Administration
by mid August, along with resource agencies partnering with the Federal Highway
Administration, on the draft environmental impact study and the Federal Highway
Administration could sign the draft environmental impact statement in September.
She stated that once the document is signed, it must be available for 30 days prior
to the public hearing for review by the public, and the document will be made
available at VDOT district and residency offices throughout the corridor, libraries
throughout the corridor, all cities and counties along the corridor and may be
purchased once it is signed by the Federal Highway Administration. She advised
that if the document is signed in September, VDOT is prepared to proceed to four
design and location public hearings in October, which will be held in Martinsville,
Rocky Mount and two in the Roanoke area; it takes approximately 90 days from the
date of the location and design public hearings for the Commonwealth
Transportation Board to make a decision; and the Board's meeting is held on the
third Thursday of each month, therefore, scheduling is an important element at this
point. She stated that if the VDOT public hearings are held in October, a
January/February time frame would be the earliest that VDOT could transmit the
information to the Commonwealth Transportation Board in order to make its
decision.
3
The City Manager advised that Council can and should interact very
aggressively with VDOT and other State agencies and make an informed and strong
decision once data is reviewed. In addition to the VDOT public hearings, she stated
that Council may wish to conduct its own public hearing prior to making a decision,
and encouraged Council to take a strong position at the appropriate time.
Linda S. Bass, City Economic Development Specialist, reviewed the 1-73
Economic Impact Study prepared by Economic Development Resource Group.
(See 1-73 Economic Impact Study on file in the City Clerk's Office.)
Following discussion, questions and observations by the Members of Council,
without objection by Council, the Mayor advised that the briefing would be received
and filed.
At 1 :20 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, July 17, 2000, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the following
Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William H. Carder, C. Nelson Harris, W. Alvin
Hudson, Jr., William White, Sr., Linda F. Wyatt, William D. Bestpitch and Mayor
Ralph t(.Smith-----------------------------------------------------------------------------------------------7.
ABSENT: None-------------------------------------------------------------------------------------0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; James D. Ritchie,
Sr., Assistant City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Dr. Floyd W. Davis,
Pastor, High Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
4
ACTION:
ACTION:
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, March 6,2000, and Monday, March 20, 2000, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Carder moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitc hand Mayor Smith --------------------------------------------------------------
7.
NAYS: None----------------------------------------------------------------------~.
COMMITTEES-COUNCIL: A communication from Mayor Ralph K.
Smith requesting that Council convene in a Closed Meeting to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by the Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Carder moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
5
ACTION:
ACTION:
NA~~: N()I1Et-----------------------------------------------------------------------().
MINUTE~: Mil1utEts ()f thEt Audit C()mmittEtEt mEtEttil1g hEtld ()11
M()l1day, JUI1Et 5, 2()()(), wEtrEt bEtf()rEt C()ul1cil.
(F()r full tEtxt, SEtEt Mil1utEts ()11 filEt ill thEt City CIEtrk's OfficEt.)
Mr. CardEtr m()vEtd that thEt mil1utEts bEt rEtcEtivEtd al1d filEtd. ThEt
m()ti()11 was SEtc()l1dEtd by Mr. HudS()11 al1d ad()ptEtd by thEt f()lI()wil1g
V()tEt:
A~E~: C()ul1cil MEtmbEtrs CardEtr, Harris, Huds()l1, WhitEt, Wyatt,
BEtstpitc h a I1d M ay()r ~mith --------------------------------------------------------------
7.
NA~~: N()I1Et-----------------------------------------------------------------------().
DONATION~/CONTRIBUTION~: A c()mmul1icati()11 fr()m
Richard B. Burr<>w, PrEtsidEtl1t, Nati()l1al D-Day MEtm()rial F()ul1dati()l1,
EtxprEtssil1g apprEtciati()11 f()r thEt City's m()st rEtcEtl1t c()l1tributi()11 ()f
$5(),()()().()() t() thEt F()ul1dati()11 was bEtf()rEt C()ul1cil.
Mr. Burr()w advisEtd that with this gift, thEt City has c()l1tributEtd a
t()tal ()f $25(),()()().()() ()VEtr sEtvEtral YEtars t()ward thEt ()pEtrati()l1al SUPP()rt
()f thEt F()ul1dati()l1; al1d thEt City ()f R()al1()kEt has bEtEtI1 all il1tEtgral part ()f
thEt rEtgi()l1al c()()pEtrati()11 that has bEtEtl1l1EtcEtssary t() makEt this l1ati()l1al
mEtm()rial a rEtality.
Mr. CardEtr m()vEtd that thEt c()mmul1icati()11 bEt rEtcEtivEtd al1d filEtd.
ThEt m()ti()11 was SEtc()l1dEtd by Mr. Huds()11 al1d ad()ptEtd by thEt f()lI()wil1g
V()tEt :
A ~E~: C()ul1cil MEtmbEtrs CardEtr, Harris, Huds()l1, WhitEt, Wyatt,
BEtstpitch al1d M ay()r ~mith --------------------------------------------------------------
7. '
NA~~: N()I1Et-----------------------------------------------------------------------().
COMMITTEE~-L1BRARIE~-OATH~ OF OFFICE: A rEtp()rt ()f
qualificati()11 ()f MichaEtI L. RamsEty al1d J()AI1I1 HaydEtI1 as mEtmbEtrs ()f
thEt R()al1()kEt Public Library B()ard f()r tEtrms Etl1dil1g JUI1Et 3(), 2()()3, was
bEtf()rEt C()ul1cil.
6
ACTION:
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. Carder moved that the report of qualification be received and
filed. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------().
COMMITTEES-ROANOKE ARTS COMMISSION: A report of
qualification of Ann Weinstein and LuJean Bedard as members of hte
Roanoke Arts Commission for terms ending June 3(), 2()()3, was before
Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. Carder moved that the reports of qualification be received
and filed. The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------().
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None
PETITIONS AND COMMUNICATIONS:
BUDGET-CITY SHERIFF-CITY JAIL: A communication from the
Honorable George M. McMillan, Sheriff, advising that during fiscal year
1998-99, the Commonwealth of Virginia Department of Criminal Justice
Services (DCJS) awarded a three-year grant to the City of Roanoke
Sheriff's Office to conduct a pilot Jail-based Public Inebriate
Intervention and Treatment Service Program, which provides treatment
services to individuals who violate court interdiction orders that
7
ACTION:
prohibit the purchase or possession of alcoholic beverages and are
sentenced to a term of incarceration in the Roanoke City Jail; and the
program is designed to address some of the root causes of alcoholism
that should, in turn, lead to the reduction of the incidence of public
intoxication in the City.
It was further advised that fiscal year 2000-01 is the final year of
the three-year grant; DCJS has notified the Sheriff's Office that funding,
in the amount of $163,133.00, is available for fiscal year 2000-01; and
grant funding from DCJS provides for continuation of the Jail-based
Public Inebriate Intervention and Treatment Service Program and does
not require a local match.
The Sheriff recommended that Council authorize the City
Manager to execute the Grant Acceptance Award which will enable the
City of Roanoke to receive funding in the amount of $163,133.00; and
authorize the Director of Finance to establish a $163,133.00 revenue
estimate in the Grant Fund, and appropriate funds to certain
department accounts:
The City Manager submitted a written report concurring in the
recommendation of the Sheriff.
(For full text, see communication and report on file in the City Clerk's
Office. )
Mr. Hudson offered the following emergency budget ordinance:
(#34934-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 299.)
Mr. Hudson moved the adoption of Ordinance No. 34934-071700.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestp itc hand Mayor Smith --------------------------------------------------------------
7.
8
ACTION:
NA~~: N()nE!-----------------------------------------------------------------------Cl.
Mr. Huds()n ()ffE!rE!d thE! f()lI()wing rE!s()luti()n:
(#34935-Cl717ClCl) A RE~OLUTION auth()rizing thE! acceptancE! ()f
a grant t() thE! City ()f R()an()kE! by the C()mm()nwealth ()f Virginia
DE!partmE!nt ()f Criminal JusticE! ~E!rvicE!s t() c()ntinuE! a thrE!E! YE!ar pil()t
pr()gram f()r instituti()nal trE!atmE!nt ()f pE!rs()ns that vi()latE! intE!rdicti()n
()rdE!rs and arE! sE!ntE!ncE!d t() a tE!rm ()f incarcE!rati()n in thE! R()an()kE! City
Jail, and auth()rizing E!xE!cuti()n ()f any rE!quirE!d d()cumE!ntati()n ()n
behalf ()f thE! City by thE! City ManagE!r.
(F()r full tE!xt ()f RE!s()luti()n, SE!E! RE!s()luti()n B()()k N(). 63, pagE! 3ClCl.)
Mr. Huds()n m()ved thE! ad()pti()n ()f RE!s()luti()n N(). 34935-Cl717ClCl.
ThE! m()ti()n was sE!c()ndE!d by Ms. Wyatt and ad()ptE!d by thE! f()lI()wing
V()tE!:
A~E~: C()uncil ME!mbE!rs CardE!r, Harris, Huds()n, WhitE!, Wyatt,
BE!stpitc hand M ay()r ~mith--------------------------------------------------------------
7.
NA~~: N()nE!-----------------------------------------------------------------------Cl.
BUDGET -~CHOOL~: A c()mmunicati()n fr()m thE! R()an()kE! City
~ch()()1 B()ard rE!quE!sting that C()uncil appr()priatE! $7,5ClCl.ClCl f()r thE!
Thurman F()undati()n f()r ChildrE!n grant, which will SUpP()rt thE!
activitiE!s ()f thE! PartnE!rs f()r ~UCCE!SS pr()gram that was dE!signE!d t()
E!nc()uragE! c()lIE!gE! prE!parati()n ()f E!ighth gradE! studE!nts wh() sh()w
acadE!mic pre>misE!, but w()uld bE! unlikE!ly t() c()nsidE!r advancE!d studiE!s
with()ut intE!rvE!nti()n; and funding f()r thE! grant has bE!E!n rE!cE!ivE!d
thr()ugh a c()ntributi()n, was bE!f()rE! C()uncil.
A rE!p()rt ()f thE! DirE!ct()r ()f FinancE! rE!c()mmE!nding that C()uncil
c()ncur in thE! rE!quE!st ()f thE! ~ch()()1 B()ard, was als() bE!f()rE! thE! b()dy.
(F()r full tE!xt, SE!E! c()mmunicati()n and rE!p()rt ()n filE! in thE! City CIE!rk's
OffiCE!. )
Mr. WhitE! ()ffE!rE!d thE! f()lI()wing E!mE!rgE!ncy budgE!t ()rdinancE!:
(#34936-Cl717ClCl) AN ORDINANCE t() amE!nd and rE!()rdain cE!rtain
9
ACTION:
sections of the 1999-2000 School Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 301.)
Mr. White moved the adoption of Ordinance No. 34936-071700.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ITEMS RECOMMENDED FOR ACTION:
NEIGH BORHOOD ORGANZA TIONS-HOUSINGI AUTHORITY-
GRANTS-DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE:
The City Manager submitted a written report advising that the City of
Roanoke receives entitlement grants each year under the Community
Development Block Grant (CDBG) and HOME Investment Partnerships
(HOME) programs of the U. S. Department of Housing and Urban
Development (HUD); HUD approval of the City's Fiscal Year 2000-01
Consolidated Plan is forthcoming; and the letter of approval is pending
the routine Congressional release process; in the past, RNDC has
received technical assistance for the revitalization of the Henry Street
area, which include proposed construction of the Crewe Suites Office
Building, and the City has committed to leasing 15,000 square feet
upon completion.
It was further advised that an agreement is necessary to provide
operating funds for RNDC to continue marketing the Crewe Suites
Office Building to potential tenants and to initiate activities to begin
construction of the office building; and funding in the amount of
$55,000.00 is available in Account No. 035-G01-0137 -5151.
10
ACTION:
The City Manager recommended that she be authorized to
execute a CDBG Subgrant Agreement with RNDC, to be approved as to
form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(#34937 -071700) A RESOLUTION authorizing the execution of a
subgrant agreement with the Roanoke Neighborhood Development
Corporation for administration of Community Development Block Grant
(CDBG) funds for FY 2000-2001, for development and marketing of the
Crewe Suites Office Building in connection with the revitalization of the
Henry Street area.
(For full text of Resolution, see Resolution Book No. 63, page 302.)
Ms. Wyatt moved the adoption of Resolution No. 34937-071700.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch an d Mayor Sm i th --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
GRANTS-BLUE RIDGE INDEPENDENT LIVING CENTER: The City
Manager submitted a written report advising that the City of Roanoke
receives entitlement grants each year under the Community
Development Block Grant (CDBG) and HOME Investment Partnerships
(HOME) programs of the U. S. Department of Housing and Urban
Development (HUD); HUD approval of the City's Fiscal Year 2000-01
CDBG Application is forthcoming; and the letter of approval is pending
the routine Congressional release process; for six years, Blue Ridge
Independent Living Center (BRILC) has received HUD funding from the
City to enhance the independence of individuals with disabilities by
providing home rehabilitation or modifications such as installation of
ramps and grab bars, and by allowing for the purchase of assistive
devices or aids to daily living; in order for the Center to continue to
assist individuals with disabilities in becoming as independent as
possible and to disburse grant funds to the project, an agreement with
11
ACTION:
Blue Ridge Independent Living Center is necessary; and total contract
amount is $37,064.00.
The City Manager recommended that she be authorized to
execute a CDBG Subgrant Agreement with the Blue Ridge Independent
Living Center, to be approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34938-071700) A RESOLUTION authorizing the execution of a
subgrant agreement and any necessary amendments thereto with Blue
Ridge Independent Living Center, Inc., for implementation of the
Empowering Individuals with Disabilities program, a Community
Development Block Grant program.
(For full text of Resolution, see Resolution Book No. 63, page 303.)
Mr. Harris moved the adoption of Resolution No. 34938-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
HEALTH DEPARTMENT-GRANTS: The City Manager submitted
a written report advising that the City of Roanoke receives entitlement
grants each year under the Community Development Block Grant
(CDBG) and HOME Investment Partnerships (HOME) programs ofthe U.
S. Department of Housing and Urban Development (HUD); HUD
approval of the City's Fiscal Year 2000-01 CDBG Application is
forthcoming and the letter of approval is pending the routine
Congressional release process; for eight years, the Roanoke City
Health Department has received HUD funding from the City for the
Resource Mothers Program which, through intensive home visiting and
transportation efforts, has been successful in decreasing low birth
weight and repeat pregnancies and in increasing school success and
12
ACTION:
self-sufficiency; according to 1998 statistics, Roanoke City continues
to rank fourth in the state for teen pregnancy; in order for the Resource
Mothers Program to continue to be successful in its efforts to prevent
low birth weight and repeat pregnancies, an agreement with the
Roanoke City Health Department is necessary; and funding for the
program, in the amount of $26,155.00, is available in Account No. 035-
G01-0138-5222.
The City Manager recommended that she be authorized to
execute a CDBG Subgrant Agreement with the Roanoke City Health
Department, to be approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34939-071700) A RESOLUTION authorizing the execution of a
subgrant agreement and any necessary amendments thereto with
Roanoke City Health Department for implementation of the Resource
Mothers Program, a Community Development Block Grant program.
(For full text of Resolution, see Resolution Book No. 63, page 304.)
Mr. Hudson moved the adoption of Resolution No. 34939-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
BUDGET-RAILSIDE LINEAR WALK: The City Manager submitted
a written report advising that the Railside Linear Walk Project, along
Norfolk Avenue, is currently under construction and is being built in
phases; Phase I has been completed, Phase II and Phase III have been
substantially completed, Phase IV is under construction, and Phase V
will begin once the City has acquired the necessary rights-of-way; the
original site plans prepared by Hayes, Seay, Mattern & Mattern, Inc.,
showed specialized street lights to be included in construction of the
project, which would require Roanoke to maintain the street lights;
13
ACTION:
since the City relies on AEP to provide and maintain street lights, it
would be difficult and expensive for the City to store specialized light
fixtures for repairs; therefore, it was decided to allow AEP to provide,
install and maintain the street lights for the Railside Linear Walk
Project, at a cost of $125,772.00 and AEP's projected estimate for
Phase IV is $25,000.00.
It was further advised that Roanoke is presently in the process
of acquiring rights-of-way from two remaining property owners along
Warehouse Row; it is anticipated that additional legal fees and related
acquisition expenses for the project will total $50,000.00; funding is
available from 1996 bond proceeds and the sale of the Juvenile
Detention Center to the Roanoke Valley Juvenile Detention Commission
which occurred in fiscal year 1999; and funds can be appropriated from
Capital Projects Fund balance, Account Nos. 008-3329 and 008-052-
9701-9180 to the Railside Linear Walk account.
The City Manager recommended that Council appropriate
$110,070.00 from Capital Projects Fund, Account No. 008-3329, and
$90,702.00 from General Obligation Bond Series 1996 account number
008-052-9707 -9180, for a total of $200,772.00, to the following Railside
Linear Walk accounts:
008-052-9717 -9254
$125,772.00
008-052-9730-9254
008-052-9717 -9050
Street Lights Phase III
Street Lights Phase IV
Legal Fees and Related
Acquisition Expenses
25,000.00
50,000.00
$200,772.00
Total to Appropriate to Railside
(For full text, see report on file in the City Clerk's Office.)
Mr. Bestpitch offered the following emergency budget ordinance:
(#34940-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 304.)
Mr. Bestpitch moved the adoption of Ordinance No. 34940-
071700. The motion was seconded by Mr. Harris and adopted by the
14
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
~AYS: ~one-----------------------------------------------------------------------Cl.
BUDGET-CAPITAL IMPROVEME~TS PROGRAM: The City
Manager submitted a written report advising that the Transfer to Capital
Projects Fund account in the General Fund (Fiscal Year 2 ClClCl-Cl1 )
includes $31 Cl,ClClCl.ClCl which is budgeted for "Transportation Projects",
$14Cl,ClClCl.ClCl of which needs to be appropriated to accounts in the
Capital Projects Fund, in order to properly reserve the funds for the
capital projects they were intended to finance; a total of $14Cl,ClClCl.ClCl
will be provided for projects related to transportation to supplement
funding from the past two bond referendums; and projects in need of
funding are specifically identified as follows:
Final payment to the Virginia Department of
Transportation (VDOT) for the City's share of the
Pedestrian Bridge (Market Square Walkway) project:
$59,ClClCl.ClCl to an account to be identified by the Director of
Finance;
Funding needed for payment to VDOT for the City's share
of anticipated preliminary engineering costs for the 1 Clth
Street Project: $71 , ClClCl.ClCl to the 1 Clth Street Account No.
ClCl8-Cl52-9597 -9ClCl3; and
Funding needed for payment to VDOT for anticipated
preliminary engineering costs related to the proposed
extension ofWonju Street: $1 Cl,OOO.OO to a new account to
be identified by the Director of Finance.
The City Manager recommended that Council appropriate
$14Cl,ClOO.OO from the Transfer for Capital Projects Fund to the above
listed accounts.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
15
ACTION:
(#34941-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 306.)
Mr. Harris moved the adoption of Ordinance No. 34941-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
BUDGET-ROANOKE CIVIC CENTER: The City Managersubmitted
a written report advising that at its June 5, 2000 meeting, Council
approved an Amendment terminating the contract for catering
management services at the Roanoke Civic Center; the Department of
Civic Facilities will operate catering services as a part of the overall
food service program; revenues and expenses for catering need to be
included in the operating budget as a part of the concession budget,
which will be called Food and Beverage Services; additional revenues
from catering services will more than offset expenses, with net
revenues designated for Civic Center Capital Improvements; and
additional positions needed to operate catering services in-house
include an Executive Chef and an Account Clerk.
The City Manager recommended that Council appropriate
$390,800.00 to certain accounts as more fully set forth in the report.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34942-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 307.)
16
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34942-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
BUDGET-EMERGENCY SERVICES: The City Manager submitted
a written report advising that the Roanoke Valley has been identified by
the Virginia Department of Emergency Management (VDEM) as a high
risk area for hazardous materials incidents due to the City's proximity
to a major highway, rail and air transport systems; since July 1, 1986,
the City has been under contract with the Virginia Department of
Emergency Management to respond to level III haz mat incidents in a
regional concept involving firefighter/emts from the Cities of Roanoke
and Salem; and the regional team responds to hazardous materials
incidents within a designated region of the state, including the City of
Roanoke, at the request of VDEM which reimburses the City for actual
costs incurred for responding to these incidents.
It was further advised that Roanoke benefits in several ways from
the contract; the City receives reimbursement for training, team
member physical examinations and purchase of related equipment;
without the state contract, the City would continue to have a need for
a hazardous materials response team, but without the corresponding
benefit of being a reimbursed regional provider; the present VDEM
hazardous materials team contract expired on June 30, 2000; and VDEM
agreed to leave the 1998-2000 agreement in effect until Council
authorizes contract renewal for a two-year period commencing July 1,
2000 through June 30, 2002.
The City Manager recommended that Council concur in the
renewal of a two-year Virginia Department of Emergency Management
hazardous materials team contract for the period July 1, 2000 until
June 30, 2002, and appropriate and establish a revenue estimate of
$15,000.00; and approval of a two-year Virginia Department of
Emergency Management level III response contract will insure that the
current response to hazardous materials incidents in the Roanoke
Valley will continue at the present level to which citizens of Roanoke
17
ACTION:
ACTION:
are accustomed.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34943-071700) AN ORDINANCE to amend and reordain certain
sections ofthe 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 308.)
Mr. Hudson moved the adoption of Ordinance No. 34943-071700.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
Mr. Hudson offered the following resolution:
(#34944-071700) A RESOLUTION authorizing the City Manager
to enter into a two-year contract with the Commonwealth of Virginia,
Department of Emergency Management, to participate in a Regional
Hazardous Materials Response Team.
(For full text of Resolution, see Resolution Book No. 63, page 309.)
Mr. Hudson moved the adoption of Resolution No. 34944-071700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
18
ACTION:
submitted a written report advising that for several years, the City has
received a Federal Local Law Enforcement Block Grant (LLEBG); which
has been used to support increased police bicycle patrol; a grant
requirement is that grant funds be placed in an interest-bearing
account and for the 1998-2000 grant, interest earnings total $5,702.00
and exceed the budgeted amount of $1,500.00; therefore, approval by
Council is needed to appropriate excess interest earnings.
The City Manager recommended that Council increase Revenue
and Expenditure Account No. 035-035-1234-7284 by $4,202.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34945-071700) AN ORDINANCE to amend and reordain certain
sections ofthe 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 310.)
Mr. Harris moved the adoption of Ordinance No. 34945-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
POLICE DEPARTMENT-LEASES: The City Manager submitted a
written report advising that a building located at Civic Mall, 1502
Williamson Road has been offered for lease by Blue Eagle Partnership
for an annual rental fee of $1.00 to the City; the building fronts on
Williamson Road and is located at the intersecting point of three police
districts; the 2,500 square foot leased premises will be operated by the
Police Department for use as a Community Oriented Police (COPE)
facility, and will provide office space for conducting routine police
administrative and field operations, as well as provide space for the
relocation of some detectives; term of the lease will be three years,
commencing on August 1, 2000, or the date that the premises are ready
19
ACTION:
for occupancy, whichever occurs first, and expire on July 31,2003; the
City of Roanoke will have the option to renew the lease on the same
terms and conditions for an additional two years upon the expiration of
the original term of lease; funds in the amount of $16,063.00 have been
designated within the Police Department budget for renovation and
furnishing of the space, which will include office space and an
assembly room which can be utilized for community and citizen group
meetings; the Williamson Road Area Business Association pledged
$9,000.00 to assist the Police Department in defraying the cost of
renovation; and first year operating expenses have been designated in
the Police Department's fiscal year 2000-01 budget.
The City Manager recommended that she be authorized to
execute, in a form to be approved by the City Attorney, an office lease
with Blue Eagle Partnership and to accept a monetary gift of $9,000.00
from the Williamson Road Area Business Association.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34946-071700) AN ORDINANCE authorizing the City Manager
to enter into an agreement with Blue Eagle Partnership for the leasing
of office space within the Civic Mall located at 1502 Williamson
Road, N. W., for use by the Roanoke City Police Department, upon
certain terms and conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 311.)
Mr. Hudson moved the adoption of Ordinance No. 34946-071700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
Mr. Harris offered the following resolution:
(#34947-071700) A RESOLUTION accepting and expressing
20
ACTION:
appreciation for the monetary pledge from the Williamson Road Area
Business Association.
(For full text of Resolution, see Resolution Book No. 63, page 312.)
Mr. Harris moved the adoption of Resolution No. 34947-071700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None----------------------------------------------------------------------~.
BUDGET -GRANTS-DISABILITY SERVICES BOARD: The City
Manager submitted a written report advising that the Fifth District
Disability Services Board (DSB) is responsible to local governments
and serves as a critical resource for needs assessment, information
sharing and service opportunities for citizens with disabilities, their
families and the community; the following jurisdictions in the Fifth
Planning District have enacted resolutions establishing their
participation in a regional effort and have appointed a local official to
serve the Cities of Roanoke, Salem, Covington, Clifton Forge; the
Counties of Roanoke, Craig, Botetourt, and Allegheny and the Town of
Vinton; and other members of the DSB include representatives from
business and consumers.
It was further advised that Council authorized the Director of
Finance to serve as fiscal agent for the Fifth District Disabilities
Services Board on September 25, 1995, pursuant to Resolution No.
32675-092595; and funds in the amount of $14,800.00 to continue local
staff in support of the administration of the DSB for a one year period
have been allocated to the Fifth District DSB by the State Department
of Rehabilitative Services.
The City Manager recommended that she be authorized to enter
into a contract, approved as to form by the City Attorney, with existing
Disability Services Board staff support to continue providing local
administrative support; and that Council appropriate $14,800.00 to a
grant fund account number and a corresponding revenue estimate to
be established by the Director of Finance.
21
ACTION:
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency budget ordinance:
(#34948-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 312.)
Mr. Harris moved the adoption of Ordinance No. 34948-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpi tc hand Mayor Smith --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
Mr. Harris offered the following resolution:
(#34949-071700) A RESOLUTION authorizing the City Manager
to enter into a contract with the Fifth District Disability Services Board
("FDDSB") to provide continuing local administrative staff support;
upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 63, page 313.)
Mr. Harris moved the adoption of Resolution No. 34949-071700.
The motion was seconded by Mr. Bestpitch and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
BUDGET-HUMAN DEVELOPMENT-FDETC: The City Manager
submitted a written report advising that the Fifth District Employment
and Training Consortium (FDETC) administers the Federally funded
22
Workforce Investment Act (WIA) forthe region, which encompasses the
Counties of Allegheny, Botetourt, Craig, Franklin and Roanoke, as well
as the Cities of Clifton Forge, Covington, Roanoke and Salem by
serving the following primary client populations:
dislocated workers who have been laid off from
employment through no fault of their own, and
economicallv disadvantaQed individuals as determined by
household income guidelines set by the U. S. Department
of Labor.
It was further advised that the City of Roanoke is the grant
recipient and fiscal agent for FDETC funding, thus, Council must
appropriate funds for all grants and other monies received by the
FDETC.
It was explained that the State office of the Virginia Employment
Commission (VEC) has sent the Consortium Notices of Award for PY
2000 WIA Title I grants in the amounts of:
$366,231.00 - (Adult)
$351,036.00 - (Youth)
$333,463.00 - (Dislocated Worker); and the Office of
Grants Compliance has notified the Consortium of PY
2000 Community Development Block Grant (CDBG)
funding for the following programs:
$19,159.00 - (Opportunity Knocks)
$41,928.00 - (Business Training Initiative)
The City Manager recommended that Council authorize
appropriation of the FDETC's funding totaling $1,111,817.00 and
increase the revenue estimate by $1,111,817.00 in accounts to be
established in the Consortium Fund by the Director of Finance; and
further authorize Council's appointee to the Fifth District Employment
and Training Consortium Policy Board to execute the fiscal agent
Agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
23
ACTION:
ACTION:
(#34950-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Consortium Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 314.)
Mr. Hudson moved the adoption of Ordinance No. 34950-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestp i tc hand Mayo r S mith --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
Mr. Harris offered the following resolution:
(#34951-071700) A RESOLUTION authorizing City Council's
appointee to the Policy Board of the Fifth District Employment and
Training Consortium to execute the Workforce Investment Act (WIA)
Grant Agreement and any necessary amendments thereto with the
Virginia Employment Commission.
(For full text of Resolution, see Resolution Book No. 63, page 318.)
Mr. Harris moved the adoption of Resolution No. 34951-071700.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smi th --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------().
HOUSING/AUTHORITY-COMMUNITY DEVELOPMENT-GRANTS:
The City Manager submitted a written report advising that in order to
receive Federal entitlement funds under the Community Development
Block Grant (CDBG) program of the U. S. Department of Housing and
Urban Development (HUD), the City of Roanoke must submit a five-year
Consolidated Plan and annual updates; the Gainsboro Professional
24
Park is one of the COBG-funded projects included in the plan, which
was undertaken to avoid demolition of the historic "Sprauve House"
due to the Second StreetlGainsboro Road project; the original intent
was to renovate the building for use as a minority business office
facility, however, project completion has been delayed due to
construction bids exceeding available funds, uncertainty as to long-
term facility management and other factors; discussions with Big
Brothers Big Sisters of Roanoke indicate that the organization could
provide private funding toward construction and assume a long-term
management role, but the agency's mission and capabilities lie in the
field of youth services and not in operating an office facility.
It was further advised that public opinion regarding changing the
Gainsboro Professional Park objective to a youth/community services
center, owned and managed by Big Brothers Big Sisters, was sought
over a 30-day review and comment period; of the 12 responses
received, one was negative, citing the City's prior commitment to
minority business usage and concerns with how Big Brothers Big
Sisters was selected; overall, responses indicate support for the new
use as consistent with the history of the structure and community
needs; the additional resources offered by Big Brothers Big Sisters are
needed to complete the project, given that construction bids received
on June 7, 2000, exceed the City's COBG funds reserved for the
Gainsboro Professional Park; and the City's COBG construction funds
will be included in a contract with the Roanoke Redevelopment and
Housing Authority to be considered during Council's August 7, 2000,
meeting.
The City Manager recommended that she be authorized to amend
the Consolidated Plan, including submission of the necessary
documents to HUO, to change the intended use of the Gainsboro
Professional Park Project.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34952-071700) A RESOLUTION authorizing the City Manager
to amend the Annual Update of the Entitlement Consolidated Plan for
FY 1999-2000, and to execute documents in connection with said
amendment in order to change the intended use of the historic
"Sprauve House" in connection with the Gainsboro Professional Park
25
ACTION:
Project.
(For full text of Resolution, see Resolution Book No. 63, page 318.)
Mr. White moved the adoption of Resolution No. 34952-071700.
The motion was seconded by Ms. Wyatt.
June House, Executive Director, and A. L. Holland, Board
Member, Big Brothers/Big Sisters, addressed Council in support of the
recommendation of the City Manager.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., inquired as to why the
original intent to renovate the building for use as a minority business
office facility was not honored, and why were citizens of the area not
provided with an opportunity for participatory involvement.
It was the consensus of Council to refer Ms. Bethel's remarks to
the City Manager for appropriate response.
Fred A. Johnson, II, Director of Development, Roanoke
Redevelopment and Housing Authority, presented an explanation on
the history of the project.
Resolution No. 34952-071700 was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith...-..-----.......-------......-.------..........--------....
7.
NAYS: None.......---.......-----.--...-------.....----------.-...------------....---
o.
DIRECTOR OF FINANCE:
SEWERS AND STORM DRAINS.BUDGET .MAPS.ROANOKE CIVIC
CENTER.HOTEl ROANOKE CONFERENCE CENTER.CITY
INFORMATION SYSTEMS. TRANSPORTATION FUND.FlEET
MAINTENANCE FUND-RISK MANAGEMENT FUND.SCHOOlS.WATER
RESOURCES: The Director of Finance submitted a written report
advising that at the close of fiscal year 2000, budgeted funds were
obligated for outstanding encumbrances; purchase orders or contracts
were issued for the goods and services as of the close of fiscal year
26
ACTION:
2000, but delivery of goods or performance of services had not been
completed; reappropriation of the funds carries forward the unspent
budget funds that were originally appropriated and are contractually
obligated for the goods and services; and appropriation amounts are
as follows:
General Fund
Water Fund
Sewage Fund
Civic Center Fund
Transportation Fund
Hotel Roanoke Conference Center Fund
Department of Technology Fund
Management Services Fund
Fleet Management Fund
Risk Management Fund
School Fund
School Food Services Fund
$ 1,288,919.00
174,730.00
307,245.00
159,827.00
54,566.00
796.00
177,403.00
11,589.00
476,982.00
25,603.00
924,718.00
8,256.00
The Director of Finance recommended that Council adopt
proposed budget ordinances to reappropriate funds into the current
fiscal year budget, in order that encumbrances may be properly
liquidated.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34953-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 320.)
Mr. Hudson moved the adoption of Ordinance No. 34953-071700.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
27
ACTION:
ACTION:
NA~~: N()rlEl--------------------------------------------------------------------___().
Mr. Harris ()ffElrEld thEl f()lI()wirlg ElmElrgElrlcy budgElt ()rdirlarlcEl:
(#34954-()717()()) AN ORDINANCE t() amElrld arld rEl()rdairl cElrtairl
SElcti()rls ()f thEl 1999-2()()() MarlagElmElrlt ~ElrvicEls FUrld Appr()priati()rls,
arld pr()vidirlg f()r arl ElmElrgElrlcy.
(F()r full tElxt ()f OrdirlarlcEl, SElEl OrdirlarlcEl B()()k N(). 63, pagEl 322.)
Mr. Harris m()vEld thEl ad()pti()rl ()f OrdirlarlcEl N(). 34954-()717()().
ThEl m()ti()rl was SElc()rldEld by Mr. CardElr arld ad()ptEld by thEl f()lI()wirlg
V()tEl:
A ~E~: C()urlciI MElmbElrs CardElr, Harris, Huds()rl, WhitEl, Wyatt,
BElstp itc h arld M ay()r ~mith --------------------------------------------------------------
7.
NA~~: N()rlEl-----------------------------------------------------------------------().
Mr. Harris ()ffElrEld thEl f()lI()wirlg ElmElrgElrlcy budgElt ()rdirlarlcEl:
(#34955-()717()()) AN ORDINANCE t() amElrld arld rEl()rdairl cElrtairl
SElcti()rls ()f thEl 1999-2()()() FIElElt MarlagElmElrlt FUrld Appr()priati()rls, arld
pr()vidirlg f()r arl ElmElrgElrlcy.
(F()r full tElxt ()f OrdirlarlcEl, SElEl OrdirlarlcEl B()()k N(). 63, pagEl 323.)
Mr. Harris m()vEld thEl ad()pti()rl ()f OrdirlarlcEl N(). 34955-()717()().
ThEl m()ti()rl was SElc()rldEld by Mr. CardElr arld ad()ptEld by thEl f()lI()wirlg
V()tEl:
A ~E~: C()urlciI MElmbElrs CardElr, Harris, Huds()rl, WhitEl, Wyatt,
BElstpitch arld May()r ~mith--------------------------------------------------------------
7.
NA~~: N()rlEl-----------------------------------------------------------------------().
Mr. Harris ()ftElrEld thEl f()lI()wirlg ElmElrgElrlcy budgElt ()rdirlarlcEl:
(#34956-()717()()) AN ORDINANCE t() amElrld arld rEl()rdairl cElrtairl
SElcti()rls ()f thEl 1999-2()()() DElpartmElrlt ()f TElchrl()l()gy FUrld
28
ACTION:
ACTION:
ACTION:
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 324.)
Mr. Harris moved the adoption of Ordinance No. 34956-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
Mr. Harris offered the following emergency budget ordinance:
(#34957-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Hotel Roanoke Conference Center Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 325.)
Mr. Harris moved the adoption of Ordinance No. 34957-071700.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------0.
Mr. Harris offered the following emergency budget ordinance:
(#34958-071700) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Transportation Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 326.)
Mr. Harris moved the adoption of Ordinance No. 34958-071700.
The motion was seconded by Mr. Carder and adopted by the following
29
ACTION:
ACTION:
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
Mr. Harris offered the following emergency budget ordinance:
(#34959-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections of the 1999-2ClClCl Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 327.)
Mr. Harris moved the adoption of Ordinance No. 35959-Cl717ClCl.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpi tch and Mayor Smi th --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
Mr. Harris offered the following emergency budget ordinance:
(#3496Cl-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections of the 1999-2ClClCl Sewage Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 328.)
Mr. Harris moved the adoption of Ordinance No. 3496Cl-Cl717ClCl.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
3Cl
ACTION:
ACTION:
NAYS: None-----------------------------------------------------------------------Cl.
Mr. Harris offered the following emergency budget ordinance:
(#34961-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections of the 1999-2ClClCl School Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 328.)
Mr. Harris moved the adoption of Ordinance No. 34961-Cl717ClCl.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bes tpi tc h an d Mayor Smith --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
Mr. Harris offered the following emergency budget ordinance:
(#34962-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections ofthe 1999-2ClClCl Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 329.)
Mr. Harris moved the adoption of Ordinance No. 34962-Cl717ClCl.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
Mr. Harris offered the following emergency budget ordinance:
(#34963-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections of the 1999-2ClClCl School Food Services Fund Appropriations,
31
ACTION:
ACTION:
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 33Cl.)
Mr. Harris moved the adoption of Ordinance No. 34963-Cl717ClCl.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
Mr. Harris offered the following emergency budget ordinance:
(#34964-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections of the 1999-2ClClCl Risk Management Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 331.)
Mr. Harris moved the adoption of Ordinance No. 34964-Cl717ClCl.
The motion was seconded by Mr. Carder and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
REPORTS OF COMMITTEES:
BUDGET-WATER RESOURCES: Council Member W. Alvin
Hudson, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for providing and installing a new variable frequency drive electric
motor for the Water Pollution Control Plant.
The Bid Committee recommended that Council accept the bid of
Quality Plus Services, Inc., for a new 175Cl horsepower, 416Cl volt
32
ACTION:
variable frequency drive electric motor and controls, to include
installation of the motor, in the amount of $827,68Cl.ClCl, and 21Cl
consecutive calendar days of contract time, with a project contingency
of $22,32Cl.ClCl, in a form to be approved by the City Attorney; authorize
the Director of Finance to transfer $85Cl, ClClCl. ClCl from the Water Pollution
Control Plant Retained Earnings account to a new capital account
entitled, "Water Pollution Control Plant Blower Motor"; and reject all
other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34965-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections of the 1999-2ClClCl Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 332.)
Mr. Hudson moved the adoption of Ordinance No. 34965-Cl717ClCl.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
Mr. Carder offered the following emergency ordinance:
(#34966-Cl717ClCl) AN ORDINANCE accepting the bid of Quality
Plus Services, Inc., for providing and installing a new 175Cl horsepower,
416Cl volt variable frequency drive electric motor for the Water Pollution
Control Plant, upon certain terms and conditions and awarding a
contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
33
ACTION:
(For full text of Ordinance, see Ordinance Book No. 63, page 333.)
Mr. Carder moved the adoption of Ordinance No. 34966-Cl717ClCl.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith-------------------------------------------------------------_
7.
NAYS: None-----------------------------------------------------------------------Cl.
SIDEWALKS/CURB AND GUTTER: Council Member W. Alvin
Hudson, Jr., Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for construction of new concrete sidewalks, entrances and curb along
various streets throughout the City.
The Bid Committee recommended that Council accept the bid of
S. R. Draper Paving Company, in the amount of $89,Cl73.75 and 18Cl
calendar days for completion of the work, with a project conti ngency
of $1 Cl,ClClCl.ClCl; that the City Manager be authorized to execute a unit
price contract for the work, in a form to be approved by the City
Attorney; and reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34967-Cl717ClCl) AN ORDINANCE accepting the bid of S. R.
Draper Paving Company, for constructing 2,325 square feet of sidewalk
and 2,4ClCl linear feet of curb and associated work along various streets
throughout the City of Roanoke referred to as Phase V-B (CDBG)
Project, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 334.)
34
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34967 -Cl717ClCl.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith-----------m------------m------------------______-----____
7.
NAYS: None-----------------------------------------------------------------------Cl.
UNFINISHED BUSINESS:
BUDGET-HOUSING/AUTHORITY-DOWNTOWN NORTH: Council
at its meeting on Tuesday, July 3, 2ClClCl, having tabled a report of the
C;:ity Manager with regard to execution of the Shenandoah Crossing
Cooperation Agreement, and appropriation of funds to the Roanoke
Redevelopment and Housing Authority to fulfill the terms of the
Agreement, the matter was again before the body.
Mr. Harris moved that the matter be removed from the table. The
motion was seconded by Mr. Carder and unanimously adopted.
Ms. Wyatt offered the following emergency Ordinance:
(#34968-Cl717ClCl) AN ORDINANCE to amend and reordain certain
sections of the 2ClClCl-2ClCl1 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 63, page 335.)
Ms. Wyatt moved the adoption of Ordinance No. 34968-Cl717ClCl.
The motion was seconded by Mr. Carder.
The City Manager submitted a written report advising that the
Roanoke Redevelopment and Housing Authority (RRHA) plans to
convert the Norfolk and Western General Office Building-South, located
on North Jefferson Street within the Greater Gainsboro Redevelopment
Area, into market rate apartments; the City wishes to work with the
Housing Authority to accomplish successful completion of the project
and for the general revitalization of this area of the City; therefore, the
City has committed to providing a $5 million parking garage and
significant public infrastructure improvements to the area in support of
35
the downtown housing project, and the proposed Crewe Suites Office
Building sponsored by the Roanoke Neighborhood Development
Corporation and the Roanoke Higher Education Center.
It was further advised that the City proposes to grant $1.2 million
to the Housing Authority to be used to renovate, improve, and
construct market rate apartments, with the understanding that City
funds will be used with other sources offunds for the Project, including
syndication proceeds and mortgage funds insured by the United States
Department of Housing and Urban Development (HUD); according to
terms ofthe contract, the City's contribution would be repaid out of any
residual cash flow available from the project; the Housing Authority will
work closely with the City to report on the progress of the project and
to provide periodic financial updates, however, the contribution will not
be a debt of the project; consequently, no future action by the City is
required to forgive the debt if repayment is not possible; the Housing
Authority will use its best efforts to obtain residual equity cash flow
from the Project and to use such cash flow to make annual contribution
payments to the City in repayment of the grant in the amount of $1.2
million; ownership equity will be a taxable limited partnership; the
project encompasses 87 market rate apartments, each of which will
require a dedicated parking space; and the City will provide for a period
of five years a total of 87 parking spaces dedicated to the apartment
project in the public parking structure to be built adjacent to the new
apartment building, subject to annual appropriations.
The City Manager recommended that she be authorized to
execute the Shenandoah Crossing Cooperation and Parking Agreement
and that Council appropriate $1.2 million to a new Capital Fund
Account established by the Director of Finance entitled, "Shenandoah
Crossing Project."
(For full text, see report on file in the City Clerk's Office.)
Willis M. Anderson, Chair, Roanoke Redevelopment and Housing
Authority,
addressed Council in support of the recommendation of the City
Manager.
Edwin J. Hall, Chair, Foundation for Downtown Roanoke, Inc.,
spoke to the advantages of revitalizing the City, not only from the
standpoint of its tax base but from a social, moral and economic base
36
ACTION:
as well. He advised that the Roanoke Redevelopment and Housing
Authority is asking for the City's assistance with residential housing in
downtown Roanoke which will offer an opportunity to stimulate growth
and housing in the downtown area.
The Mayor expressed concern that the City is subsidizing
approximately $13,8()().()() per unit for higher end living quarters which
could set a precedent for the future that the City obviously could not
afford.
Ordinance No. 34968-()717()() was adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
and Bestpitch ---------------------------------------------------------------------------------
6.
NAYS: Mayor Smith ---------------------------------------------------------------
1.
Mr. Bestpitch offered the following resolution:
(#34969-()717()()) A RESOLUTION authorizing execution of the
Shenandoah Crossing Cooperation and Parking Agreement between
the City of Roanoke and the Roanoke Redevelopment and Housing
Authority (RRHA) to provide for implementation of certain aspects of
the Redevelopment Plan for the Gainsboro Community Program Area,
specifically regarding the conversion ofthe former Norfolk and Western
GOB South into market rate apartments, for provision by the City of
certain parking arrangements therefor, and ratifying, approving and
confirming the formation by RRHA of the legal entities proposed by the
RRHA to assist in financing and effectuating the project.
(For full text of Resolution, see Resolution Book No. 63, page 336.)
Mr. Bestpitch moved the adoption of Resolution No. 34969-
()717()(). The motion was seconded by Mr. Hudson and adopted by the
following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
37
"
ACTION:
NAYS: None-----------------------------------------------------------------------Cl.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
TAXES-REAL ESTATE VALUATION: Ordinance No. 34915,
relating to tax exemption for certain rehabilitated real property, in order
to provide for certain changes in such exemptions and the
administration thereof, effective July 1, 2ClClCl, having previously been
before the Council for its first reading on Monday, July 3, 2ClClCl, read
and adopted on its first reading and laid over, was again before the
body, Mr. White offering the following for its second reading and final
adoption:
(#34915-Cl717ClCl) AN ORDINANCE amending and reordaining ~32-
93, Generally, ~32-94, Rules and reaulations for administration of
division, ~32-95, Eligibilitv of residential real property, ~32-97, Amount
of exemption, ~32-98, Application, ~32-1 Cl1.1, Generallv, ~32-1 Cl1.2,
Rules and reaulations for administration of division, and ~32-1 Cl1.5,
Application, of Chapter 32, Taxation, and adding a new ~32-98.1,
Eliaibility, to Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, relating to tax exemption for certain rehabilitated
real property, in order to provide for certain changes in such
exemptions and the administration thereof; and providing for an
effective date.
(For full text of Ordinance, see Ordinance Book No. 63, page 293.)
Mr. White moved the adoption of Ordinance No. 34915-Cl717ClCl.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
PURCHASE/SALE OF PROPERTY -HOUSING/AUTHORITY-
DOWNTOWN ROANOKE, INCORPORATED-DOWNTOWN NORTH-
HENRY STREET REVIVAL COMMITTEE: Ordinance No. 34933,
38
ACTION:
authorizing the City's acceptance of certain donations and
conveyances of properties located in the Greater Gainsboro
Development area from the Roanoke Redevelopment and Housing
Authority and the Roanoke Foundation for Downtown, Inc., for the
construction of a new parking facility, having previously been before
the Council for its first reading on Monday, July 3, 2 ClCl Cl, read and
adopted on its first reading and laid over, was again before the body,
Mr. Hudson offering the following for its second reading and final
adoption:
(#34933-Cl717ClCl) AN ORDINANCE authorizing the City's
acceptance of certain donations and conveyances of properties located
in the Greater Gainsboro Development area from the Roanoke
Redevelopment and Housing Authority and the Roanoke Foundation for
Downtown, Inc., for the construction of a new parking facility,
authorizing preparation of the appropriate documents, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 298.)
Mr. Hudson moved the adoption of Ordinance No. 34933-Cl717ClCl.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smi th --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BYTHE MAYOR AND MEMBERS
OF COUNCIL:
INSURANCE-SCHOOLS: Council Member Wyatt requested
information on the cost of funding a $3Cl.ClCl per month health insurance
supplement, as previously requested by certain retired teachers of the
Roanoke City Public School System. She also requested that the City
Manager confer with school officials to determine if the matter can be
included as a supplemental school budget request for funding in the
39
school year 2()()1-()2.
VA AMATEUR SPORTS/COMMONWEALTH GAMES: Council
Member White referred to recent comments in regard to the future
location of the Virginia Commonwealth Games, and requested that the
matter be referred to the City Manager to meet with the appropriate
officials to encourage that the Commonwealth Games will continue to
be held in the Roanoke Valley.
STATE HIGHWA YS-SIGNS/BILLBOARDS/AWNINGS-REFUSE
COLLECTION: Council Member White expressed concern with regard
to the overall appearance of the City (weeds, discarded furniture on
City streets, junk cars, etc.) and requested that the City Manager insure
that all applicable City Code provisions are enforced. He also referred
to the unsightly condition ofthe ramps at 1-581 and encouraged the City
Manager to continue to communicate with State officials to address the
problem.
Council Member Harris requested a status report on a proposal
that was presented to Council some time ago in regard to local
businesses partnering with the City to maintain the on/off ramps on 1-
581.
CONVENTION AND VISITORS BUREAU-TOURISM: Vice-Mayor
Carder addressed the matter of promoting and marketing the Roanoke
Valley, and requested that the City Manager report to Council on
marketing techniques of other localities and funds expended for that
purpose. He suggested that Council receive a briefing by the Virginia
Tourism Commission with regard to anticipated costs to adequately
promote the Roanoke Valley and the return on investments in terms of
economic development.
Council Member Harris requested information on the amount of
City contributions to the Roanoke Valley Convention and Visitors
Bureau, the amount of contributions by other localities in the Roanoke
Valley to the Convention and Visitors Bureau, and whether it would be
more cost effective for the City to use a portion of its contribution to
directly market the City of Roanoke.
The above referenced requests were referred to the City Manager
for report.
4()
ACTION:
POLICE DEPARTMENT-COMMONWEAL TH'S ATTORNEY-
GRANTS: Vice-Mayor Carder referred to the "Exile Virginia" grant,
effective July 1, 2()()(), which would enable the City of Roanoke to
receive grant funds in the amount of $1 ()3,()()().()() for employment of an
Assistant Commonwealth's Attorney to be charged with the
responsibility of focusing on gun-related crimes and marketing and
media awareness. He requested a status report by the City Manager on
the City's proposed utilization of the grant funds.
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-COMMUNITY
PLANNING: Council Member Bestpitch requested thatthe City Manager
provide a status report on current and proposed actions to approve
code enforcement in the building inspection processes in general.
Without objection by Council, the Mayor advised that the above
requests of Council Members would be referred to the City Managerfor
appropriate response.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY MARKET-COMPLAINTS: Mr. Michael Jirousek, 3433
Brandywine Avenue, referred to the removal of benches in the City
Market area, which action was intended to discourage homeless
persons from sleeping on the benches. He advised that this action has
caused a problem for youth who frequent the area in the evenings who
sit on doorsteps and block sidewalks, thus leading to arrests by police
officers. He stated that business owners in the City Market area have
expressed an interest in contributing funds to be used for purchase of
new types of benches that would discourage their use for sleeping
purposes.
Without objection by Council, the Mayor advised that the remarks
of Mr. Jirousek would be referred to the City Manager for appropriate
response.
At 4:15 p.m., the Mayor declared the meeting in recess.
At 4:2() p.m., the meeting reconvened in the Council Chamber,
with Mayor Smith presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded,
41
ACTION:
Mr. Carder moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White,
Bestpitch and Mayor Smith--------------------------------------------------------------
6.
NAYS: None---------------------------------~-------------------------------------Cl.
(Council Member Wyatt abstained from voting.)
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Mayor
called attention to vacancies on the Special Events Committee created
by expiration of the terms of office of Michael R. Whelan and William H.
Carder, and called for nominations to fill the vacancies.
Mr. Harris placed in nomination the name of Jay Stephens.
Mr. Carder placed in nomination the name of Cynthia Jennings.
There being no further nominations, Mr. Stephens and Ms.
Jennings were appointed as members ofthe Special Events Committee,
for terms ending June 3Cl, 2ClCl1, by the following vote:
FOR MR. STEPHENS AND MS. JENNINGS: Council Members
Carder, Harris, Hudson, White, Bestpitch and Mayor Smith-----------------6.
(Council Member Wyatt abstained from voting.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that there is a vacancy on the
Roanoke Neighborhood Partnership Steering Committee created by the
resignation of Keith Moore, and called for nominations to fill the
vacancy.
42
ACTION:
ACTION:
Mr. Carder placed in nomination the name of Fredrick M.
Williams.
There being no further nominations, Mr. Williams was appointed
as a member of the Roanoke Neighborhood Partnership Steering
Committee, for a term ending November 3(), 2()()1, by the following vote:
FOR MR. WILLIAMS: Council Members Carder, Harris, Hudson,
White, Bestpitch and Mayor Smith-------------------------------------------------6.
(Council Member Wyatt abstained from voting.)
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
The Mayor advised that there is a vacancy on the Mill Mountain
Advisory Committee created by expiration of the term of office of
Ralph K. Smith, and called for nominations to fill the vacancy.
Mr. Carder placed in nomination the name of E. C. Pace, III.
There being no further nominations, Mr. Pace was appointed as
a member of the Mill Mountain Advisory Committee, for a term ending
June 3(), 2()()1, by the following vote:
FOR MR. PACE: Council Members Carder, Harris, Hudson, White,
Bestpitch and Mayor Smith-------------------------------------------------6.
(Council Member Wyatt abstained from voting.)
At 4:25 p.m., the Mayor declared the meeting in recess until
7:()() p.m.
On Monday, July 17, 2()()(), at 7:()() p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City
of Roanoke, with the following Council Members in attendance, Mayor
Smith presiding.
PRESENT: Council Members William H. Carder, C. Nelson Harris,
W. Alvin Hudson, Jr., William White, Sr., Linda F. Wyatt, William D.
Bestpitch and Mayor Ralph K. Smith-------------------------------------------------
7.
43
ABSENT: None------------------------------------------------------------------Cl.
OFFICERS PRESENT: Darlene L. Burcham, City Manager;
James D. Ritchie, Sr., Deputy City Manager; Steven J. Talevi, Assistant
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Council
Member Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Smith.
HEARING OF CITIZENS:
EMERGENCY MEDICAL SERVICES: Deborah Lockhart, Board
Member, The National Emergency Medical Services Memorial Service,
advised that each May, the organization recognizes men and women,
paid and volunteers, who have died in the line of duty across the
nation, and in 1998, Congress passed a bill recognizing this service as
the only one of its kind in the nation. She further advised that families
come to the Roanoke Valley from all over the United States in memory
of their loved ones and each family is presented with a medal of valor,
a white rose signifying undying love, and a United States Flag which
has been flown over the United States Capitol, followed by a tour of the
To the Rescue Museum where they learn about the history ofthe rescue
. squad movement which began in the Roanoke Valley. She stated that
since 1993, 195 providers have been recognized from 4Cl states;
therefore, it would be fitting to have a permanent memorial based in
Roanoke which is the birth place of the emergency medical services
movement.
On behalf of the National EMS Memorial Service Board, Ms.
Lockhart requested funding for a permanent memorial recognizing the
men and women of the emergency medical services community who
made the ultimate sacrifice.
Without objection by Council, the Mayor advised that the remarks
of Ms. Lockhart would be received and filed.
PUBLIC HEARINGS:
44
PURCHASE/SALE OF PROPERTY-HABITAT FOR HUMANITY -CITY
PROPERTY: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, July 17, 2ClClCl, at 7:ClCl p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, on the request
of Jerry W. Jones Construction, LLC, regarding a proposal to convey
6.5 acres of City-owned property consisting of 24 vacant building lots
and one drainage lot located in Westview Terrace, the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2ClClCl.
(See publisher's affidavit on file in the City Clerk's Office.)
Kit B. Kiser, Assistant City Manager for Operations, advised that
in 1998, Habitat for Humanity proposed the development of 32
structures in the area, at which time representatives of the
neighborhood expressed concern about the potential impact on
existing houses, and Council requested that the City Manager negotiate
with Habitat for Humanity which led to the City eventually acquiring the
property. He explained that standards were developed which allowed
the property to be placed on the market for sale for use as residential
structures; the property was bid on three separate occasions, on the
first occasion no bids were received, and on the second occasion three
bids were received but because language regarding certain penalty
provisions was not included in the bid document, it was necessary to
reject the bids and re-advertise. As a result of the third advertisement,
the bid of Jerry W. Jones, LLC, in the amount of $125,11 Cl.ClCl, and the
public hearing is currently before Council.
Mr. Harris offered the following emergency Ordinance.
"AN ORDINANCE providing for the fee simple conveyance
to Jerry W. Jones Construction, LLC, of City owned
property consisting of twenty-four (24) vacant building
lots and one (1) drainage lot located in Westview Terrace,
such lots being identified by Official Tax Nos. 637Cl511,
637Cl512,637Cl513,637Cl514,637Cl515,637Cl516,637Cl517,
637Cl518, 637Cl519, 637Cl52Cl, 637Cl6Cl1, 637Cl6Cl2, 637Cl6Cl3,
637Cl6Cl4, 637Cl6Cl5, 637Cl6Cl6, 637Cl6Cl7, 637Cl6Cl8, 637Cl6Cl9,
637Cl71Cl, 637Cl711, 637Cl712, 637Cl2Cl3, 637Cl2Cl4 and
45
637()2()5, containing approximately 6.5 acres, upon certain
terms and conditions."
Mr. Harris moved the adoption of the ordinance. The motion was
seconded by Mr. Carder.
Ms. Betty Gibson, 4356 Tellico Road, N. W., inquired about the
type of structures that are proposed to be constructed.
Mr. Barry Aylor, 3()28 Bandy Road, S. E., advised that he
previously expressed an interest in bidding on the property and
received the assurance of a City employee that bid documents would
be forwarded to him at the appropriate time, however, his request was
not honored. He suggested that the City of Roanoke initiate a better
system of providing information to the public.
Mr. Carder called attention to certain questions that need to be
answered before Council takes formal action on the matter, and
suggested that action be deferred until the next regular meeting of
Council on Monday, August 7, 2()()(); whereupon, Mr. Harris withdrew
the original motion to adopt the measure and Mr. Carder withdrew his
second to the motion.
Mr. W. L. Proffitt, 3545 Greenland Avenue, N. W., expressed
concern that the appraised value of property on Tellico Road was
decreased, and inquired as to its effect on property in the Woodbridge
area. He advised that citizens are not treated fairly when the City
decreases the assessed value of certain property for the express
purpose of selling said property.
Mr. Kermit E. Plummer, 1653 Garstland Drive N. W., advised that
when the City acquired the property, it was suggested that the land be
used for park purposes, however, that action did not occur and the land
was advertised for bid to the highest bidder. He further advised that
the City's requirements of the contractor are acceptable to the
neighborhood, however, residents of the area question whether the
contractor will be able to construct the number of homes specified in
the required period of time, taking into consideration inclement
weather, etc. He stated that the neighborhood would like to move on
with the project because the area in its present condition is an eyesore
to the community, and requested that Council vote to accept the bid of
Jerry W. Jones, LLC.
46
Mr. Merle Whitbeck, 18()6 Angus Road, N. W., concurred in the
remarks of Mr. Plummer.
Mr. Harris withdrew his motion to adopt the budget ordinance
and Mr. Carder withdrew his second to the motion.
Mr. Carder moved that the matter be defered until the next regular
meeting of Council on Monday, August 7, 2()()(), at 2:()() p.m. The motion
was seconded by Mr. Hudson and unanimously adopted.
EASEMENTS-APPALACHIAN POWER COMPANY-PARKS AND
RECREATION-CITY PROPERTY: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, July 17, 2()()(), at 7:()() p.m., or
as soon thereafter as the matter may be heard, in the City Council
Chamber, on the request of American Electric Power, for relocation of
an existing overhead electric power service across City-owned property
for the purpose of providing electric service to the Mill Mountain
Visitors Center site, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2()()().
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee advising that
American Electric Power has requested an easement to relocate an
existing overhead power line located on the Mill Mountain Visitors
Center site to provide electric service to the Visitors Center; which will
require a portion of the existing easement and line to be abandoned,
was before Council.
The Water Resources Committee recommended that Council
schedule a public hearing and, lacking any comments to the contrary,
authorize execution of the appropriate document, in a form to be
approved by the City Attorney, relocating a portion of the APCO
easement across City-owned property, and abandoning a portion ofthe
easement for the express purpose of installing underground cable to
provide electric service to the Visitors Center.
(For full text, see report on file in the City Clerk's Office.)
47
ACTION:
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#3497Cl) AN ORDINANCE authorizing the granting of an
easement for the relocation of an existing overhead electric power
service across City-owned property located on the Mill Mountain
Visitors Center site, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 338.)
The motion was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 3497Cl was adopted, on its first reading, by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
NORFOLK SOUTHERN CORPORATION-LEASES-HIGHER
EDUCATION CENTER-CITY PROPERTY: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, July 17, 2ClClCl, at 7:ClCl
p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, on the request of the City of Roanoke to enter into
a lease agreement with the Norfolk Southern Corporation to allow the
temporary exchange of parking areas to accommodate parking at the
Roanoke Higher Education Center, upon certain terms and conditions,
the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2ClClCl.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee advising that
proposed improvements in the Greater Gainsboro Development Project
include development of a higher education center, an office building,
48
ACTION:
residential property and a parking garage; the higher education center
will be completed and operational by August 15, 2ClClCl; the parking
garage is scheduled to be completed in September 2ClCl1; and a
proposed exchange of operational control of 1 ClCl City-owned spaces
behind Billy's Ritz for Norfolk Southern Railway Company's 66 space
lot and 41 spaces along the track from old Second Street to the First
Street Bridge will provide additional parking adjacent to the Roanoke
Higher Education Center.
The Water Resources Committee recommended that Council
authorize advertisement of a public hearing and, lacking any comments
to the contrary, authorize the City Manager to execute an agreement
with Norfolk Southern Railway Company, providing for a lease to allow
for exchange of parking areas, in a form to be approved by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34971) AN ORDINANCE authorizing the City Manager to enter
into an agreement between the City and Norfolk Southern Railway
Company providing for a lease to allow the exchange of operational
control of certain parking areas to provide for additional parking
adjacent to the Roanoke Higher Education Center, upon certain terms
and conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 338.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34971 was adopted, on its first reading, by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestp itc hand Mayo r Smith --------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
49
ACTION:
PURCHASE/SALE OF PROPERTY -HOUSING/AUTHORITY -CITY
PROPERTY: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, July 17, 2ClClCl, at 7:ClCl p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, on the request
of the Roanoke Redevelopment and Housing Authority for fee simple
conveyance of City-owned property containing approximately Cl.Cl64-
acre, located along Gainsboro Road, upon certain terms and
conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2ClClCl.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee advising that the
property is located along Gainsboro Road, N. W., and was acquired in
1994 as part of the right-of-way for the Second StreetlGainsboro
RoadlWells Avenue project; construction has been completed, leaving
four small residual parcels; and the property is no longer needed by the
City and may be disposed of as surplus, was before Council.
The Water Resources Committee recommended that Council
authorize advertisement of a public hearing and, lacking any comments
to the contrary, approve the conveyance of Official Tax Nos. 2Cl1292Cl,
2Cl12939, 2Cl12943 and 2Cl12949, containing approximately Cl.Cl64-acre,
located along Gainsboro Road, to the Roanoke Redevelopment and
Housing Authority (RRHA), with the Housing Authority to be
responsible for all title work, surveying, plat preparation, and
preparation of legal documents in a form that is acceptable to the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that the following ordinance be placed upon its
first reading:
(#34972) AN ORDINANCE providing for the fee simple
conveyance to the Roanoke Redevelopment and Housing Authority of
City-owned property, identified by Official Tax Map Nos. 2Cl1292Cl,
2Cl12939, 2Cl12943 & 2Cl12949, containing approximately Cl.Cl64-acre,
upon certain terms and conditions.
5Cl
(For full text of Ordinance, see Ordinance Book No. 63, page 339.)
The motion was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34972 was adopted, on its first reading, by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
EASEMENTS-APPALACHIAN POWER COMPANY -SCHOOLS-CITY
PROPERTY: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, July 17, 2ClClCl, at 7:ClCl p.m., or as soon thereafter as
the matter may be heard, in the City Council Chamber, on a proposal to
grant American Electric Power a 15 foot easement for relocation of a
portion of an existing overhead electric power service across City-
owned property located on the Patrick Henry High School Governor's
School site, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, July 9, 2ClClCl.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the Water Resources Committee advising that
American Electric Power has requested a 15 foot easement to extend
an existing overhead power line located on the Patrick Henry High
School Governor's School site to provide electric service to the
renovated Governor's School; with a portion of the existing easement
and line to be abandoned, was before Council.
The Water Resources Committee recommended that Council
authorize advertisement of a public hearing and, lacking any comments
to the contrary, authorize execution of the appropriate document, in a
form to be approved by the City Attorney.
51
ACTION:
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that the following ordinance be placed upon
its first reading:
(#34973) AN ORDINANCE authorizing the granting of a 15'
easement for the relocation of a portion of an existing overhead electric
power service across City-owned property located on the Patrick Henry
High School Governor's School site, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 63, page 34Cl.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34973 was adopted, on its first reading, by the following
vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
REPORTS OF OFFICERS:
CITY MANAGER:
COUNCIL: A report of the City Manager requesting that Council
convene in a Closed Meeting to consult with legal counsel on a specific
legal matter requiring the provision of legal advice by such counsel,
being the terms and conditions of a contract in negotiation, pursuant
to Section 2.1-344 (A)(7), Code of Virginia (195Cl), as amended, was
before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris moved that Council concur in the request of the City
Manager to convene in a Closed Meeting to consult with legal counsel
on a specific legal matter requiring the provision of legal advice by
52
such counsel, being the terms and conditions of a contract in
negotiation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (195Cl),
as amended. The motion was seconded by Mr. Carder and adopted by
the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and Mayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
OTHER HEARING OF CITIZENS: None.
At 7:4Cl p.m., the Mayor declared the meeting in recess.
At 7:55 p.m., the meeting reconvened in the Council Chamber,
with Mayor Smith presiding, and all Members of the Council in
attendance.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Carder moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Carder, Harris, Hudson, White, Wyatt,
Bestpitch and M ayor Smith--------------------------------------------------------------
7.
NAYS: None-----------------------------------------------------------------------Cl.
There being no further business, the Mayor declared the meeting adjourned
at 7:58 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
53
54
ROANOKE CITY COUNCIL--------------PLANNING RETREAT
July 2() - July 21, 2()()()
8:3() a.m.
The Council of the City of Roanoke held its Planning Retreat on Friday and
Saturday, July 2() and 21, 2()()(), commencing at 8:3() a.m., at the home of Dr. and Mrs.
Robert Roth, 1()() November Lane, Wirtz, Virginia, facilitated by Lyle Sumek, Lyle
Sumek Associates, Inc.
COUNCIL MEMBERS PRESENT: William D. Bestpitch, William H. Carder, C.
Nelson Harris, William White, Sr., Linda F. Wyatt, and Mayor Ralph K. Smith--------6.
COUNCIL MEMBERS ABSENT: W. Alvin Hudson, Jr.---------------------------------1.
STAFF PRESENT: In attendance atthe morning work session were: Darlene L.
Burcham, City Manager; James D. Grisso, Director of Finance; William X Parsons,
Assistant City Attorney; Mary F. Parker, City Clerk; Christopher L. Slone, Public
Information Officer; and, in addition to the above listed persons, James D. Ritchie,
Sr., Deputy City Manager; Kit B. Kiser, Assistant City Manager for Operations; and
George C. Snead, Jr., Assistant City Manager for Community Development, attended
the Friday afternoon work session and the Saturday morning work session.
Mr. Sumek reviewed proposed outcomes for the retreat which include a
strategic direction for Roanoke; i.e.: goals for 2()()5+, policy agenda and strategic
plan for 2()()()-()1; enhanced Mayor/Council teamwork and effectiveness through
understanding each other as individuals; and Council team work and refinements
in the governance process. He advised that discussion would involve a framework
for Council effectiveness such as challenges for City leaders, the Council/Manager
form of government - history and basic principles, lessons from effective Councils
and teamwork - the key to City success, discussion on building the Mayor/Council
team through getting to know each other, problem solving, decision making, conflict
resolution and negotiations, and keys to team effectiveness with an eye on the future
by targeting Roanoke's key and unique assets, Council members' legacy for
Roanoke, and major challenges facing the City of Roanoke. Mr. Sumek stated that
the afternoon session would deal with strategic goal setting for the Roanoke of
today and Roanoke in 2()()5+ and a policy agenda for 2()()()-()1 , including targets for
Council action.
There was discussion with regard to the types of persons that Council
Members deal with; i.e.: those persons who want things now, fast and convenient
and those persons who cannot be satisfied. Mr. Sumek pointed out that many
Council's in today's world spend considerable time on the unimportant, and asked
that Council think about how to focus on what is truly important in today's times.
Mr. Sumek reviewed the personal characteristics, similar to a Myers-Briggs
study, of those persons in attendance who were born between the years 1935-1943
and 1954-1967.
He made the following observations: if one looks at who their community is,
values have to be adjusted along with the values that are brought to the table; the
key today is governing, or doing what is best for the city; governing will be crucial
during the next 12 - 15 months; Council should be the group to make decisions;
Council's job is to set policy to lead the needs, desires and expectations of the
locality, and management's job is how to carry out services and service results
impacts.
Mr. Sumek advised that the key ingredients of an effective Council acting as
the Board of Directors of a public corporation are: to hire a Chief Executive Officer,
to set strategic direction, to determine business, to establish a work program, to be
a cheerleader and advocate, to evaluate performance/accountability, to set the tone
through action, to decide (closure and direction), to know the community's needs
and anticipate opportunities, and to define problems and establish parameters.
Mr. Sumek noted that effective teams recognize goals through unifying
purposes/goals (goals and outcomes, work programs and game plans, strategy and
action steps); roles (individual contributions by valuing individuality); defining
responsibilities and practicing teamwork; executing - by producing results through
action; analyzing, deciding, acting, evaluating, learning and adjusting; an attitude or
a willingness to work together with respect for each other; cooperation, openness
and celebrating successes; and trusting each other where commitments become
reality leading to learning from setbacks, establishing guidelines and support for
each other.
The Members of Council engaged in a learning skills inventory. Following the
assignment, Mr. Sumek made the following observations:
City staff should devote no more than three-five minutes on staff
presentations for Council;
Slides will not be as effective as on site inspections/visits which will lead to
more inner action by Council and walking sites collectively rather than
individually will be more productive;
Council has the ability to act quickly to solve problems;
No one should be desirous of a team that acts and thinks alike;
Council works well with oral briefings;
Council is well focused on issues;
Council needs time for discussion;
Council needs to take time to define problems;
Council will function better through photographs rather than by text;
Council needs to take time to evaluate and make adjustments as necessary;
Council should avoid blame, or finding fault, which will act to restrict staff's
ability to be helpful;
Council needs a variety of options from the City Manager;
Council should refer emotionally charged issues to the City Manager;
Work sessions or study sessions will be critical to Council's successes
because spending more time in work sessions than in formal Council
sessions where one or two topics receive in-depth discussion will provide an
avenue where Council Members can negotiate with each other;
Council believes that plans and processes are flexible and expects staff to
report back with modified plans; and
Council should not have a document handed out at the last minute because
some Council Members need time to review contents either one on one or
collectively.
The Members of Council completed the Thomas - Kilmann Conflict Modes
Instrument which is designed to assess the behavior of an individual in conflicting
situations, or those situations where the concerns of two people appear to be
incompatible; in such situations, a person's behavior can be described along two
basic dimensions: (1) assertive - the extent to which the individual attempts to
satisfy his/her own concerns and (2) cooperativeness - the extent to which the
individual attempts to satisfy the other persons' concerns; and these two basic
dimensions of behavior can be used to define five specific methods of dealing with
conflict: viz: competing, collaborating, compromising, avoiding, and
accommodating.
Based on responses to 3() questions included in the exercise, the facilitator
reviewed the scores of each participant and how they ranked within the Thomas-
Kilmann profile.
Based on individual scores, Mr. Sumek analyzed the group as follows:
The keys to success will be the ability to compromise, and Council will
resolve more conflicts through compromise.
Council will need time to look at options leading to a collective solution/
compromise.
Council needs rules because if it gets too competitive, it will lose
effectiveness.
If there is a conflict, it should be placed on the table for discussion by
Council.
Council Members want the same information at the same time.
Mr. Sumek asked Council Members to respond to the following:
(1) Identify three peak experiences in your life.
(2) List two - three things that no one in the room knows about you.
(3) Why did you get involved in City and community activities?
(4) What do you do for fun?
Following the exercise, the facilitator collected $1 ().()() from each participant
and designated Mr. Bestpitch as Chair of a committee composed of Council Member
Wyatt and City Manager Burcham to plan a special/fun event for participation by the
group within the next 3() - 4() days.
Council Members were then requested to identify three primary assets of the
City, what is unique about the City of Roanoke that gives the City a competitive edge,
what is the legacy that Council Members would like to leave, and what are the three
biggest challenges facing the community.
Following lunch, each Council Member reported outtheir individual responses
to the above listed questions.
The City Manager advised that she would like for Council to define what size
of community it would like the City of Roanoke to be, what mix of owner occupied
or rental housing should exist, and what percentage of housing should be
subsidized and/or low to moderate income housing. She stated that from that
information, Council could better evaluate the proposals that come before it. She
added that sometimes when a locality loses population, is not the negative that it is
portrayed to be.
.'
It was noted by a Member of Council that the matter should be discussed as
a part of the City's Comprehensive Plan and the facilitator advised that Council
should provide input into the Comprehensive Plan early in the process to let staff
know of Council's vision and questions that need to be addressed.
Mr. Sumek pointed out that Roanoke is a winner and referred to the downtown
area and improvements in the neighborhoods. He advised that a winner
acknowledges a goal, and a community continually refocuses on that goal; a winner
shares the successes rather than claims the successes; a winner is dependent upon
a leader and the City should look at ways to develop the next generation of leaders
(mentoring); and a winner has a game plan or strategy which provides the flexibility
to react to a changing environment.
The facilitator reviewed suggestions made by Council Members as a result of
individual interviews regarding goals for Roanoke for the year 2()()5 and beyond, as
follows:
Vibrant downtown,
Strong historic neighborhoods,
Healthy local economy,
A community where people want to live,
Working together as a City,
Enhanced environmental quality,
Quality service: responsive and cost effective, and
Financially stable City government.
Council Members broke into groups of two, with appropriate City staff, and
each group selected two of the above listed goals for discussion as to challenges
and opportunities.
Following the exercise, each Member of Council was requested to rank, one
to four, the most important goals of the City; whereupon, the following goals were
identified:
Healthy local economy,
Quality Service: responsive, cost effective,
Strong historic neighborhoods (the word historic was later deleted),
Working together as a city,
Vibrant downtown, and
Enhanced environmental quality.
Mr. Sumek referred to the following issues previously identified by the
Members of Council in individual interviews that they would like to accomplish over
the next year:
Comprehensive Plan
Westview Terrace
Victory Stadium
Riverside Centre Development
Higher Education Center
1-73: Policy on alignment
Neighborhood Plans/Planning
High School
Renaissance Plan
Tourism: Policy and Funding
Zoning Ordinance: Revision
Government Effectiveness
Regional Policy Agenda
Code Enforcement: Enhancement
Schools As Community Centers
Greenway/Bike Lanes Development
CDBG: Policy and Process
Recreation for Youth: Direction
Social Services: Direction
City Hall/Space Plan
Housing Policy
Customer Service
Financial Policies and Multi Year Plan
"Historic" : Policy Direction
Henry Street Area
Air service: Enhancement
Community Clean Up Policy/Project
Utility Rates
Compensation and Pension Policy
The City Manager presented a list of issues prepared by City staff that need
to be addressed over the next six years and advised that it will be interesting to see
how much similarity exists between the list prepared by staff and Council's list.
At 6:()() p.m., the work session was declared in recess for dinner. Following
dinner, it was the consensus of Council to reconvene at 8:3() a.m., on Saturday,
July 21, at the home of Dr. and Mrs. Roth.
The Planning Retreat reconvened on Saturday, July 21, at 8:3() a.m., at the
home of Dr. and Mrs. Robert Roth, 1()() November Lane, Wirtz, Virginia.
The facilitator reviewed a hand out regarding effective leaders who are defined
as path finders, who believe in creating the future through goals, targets for action,
and linking actions to goals; leaders are team builders who develop partners to set
a positive tone, involve others by listening, and share resources; and leaders are
conductors who inspire others to act through clear direction and then delegation,
monitoring of performance, and celebrating successes.
Based on a tabulation of the exercise that Members of Council participated in
on Friday afternoon in regard to challenges and opportunities relative to the goals
listed on page 9, the facilitator advised that the six goals identified by Council
Members for Roanoke 2()()5+ are:
Healthy local economy,
Quality service: responsive and cost effective,
Strong historic neighborhoods (the word "historic" was later deleted),
Working together as a City,
Vibrant downtown, and
Enhanced environmental quality.
Also, based on the exercise each Member of Council participated in on Friday,
each goal was broken down as to what it means to a citizen -- objectives, challenges
and opportunities; whereupon, the Members of Council, were requested to go back
into the same work teams and define four - five of the most critical short term
challenges and opportunities pertaining to each objective.
Mr. Sumek discussed formulas for success, followed by a discussion of the
29 issues identified by Council as 2()()1 targets for action, plus ten targets identified
by City staff:
1. Comprehensive Plan: Update: The City Manager advised that a key
issue relating to the process is the appointment of an advisory
committee through a nomination process; the City Planning
Commission could review the goals and forward a recommendation to
Council of approximately 3() persons to serve as an advisory group,
which would also provide a way to involve citizens who have not
otherwise been involved in City government and create a kind of
emerging leaders list.
2. Westview Terrace: Direction. The City Manager advised that the issue
is almost completed and is scheduled for Council's August 7 agenda.
3. Victory Stadium - Direction and Action Plan: The City Manager noted
that the matter is scheduled to come to Council in the near future.
4. Riverside Centre: Policy, Direction and Action: The City Manger
advised of meetings which have been scheduled with the three
businesses that use rail service as a part of their operation to try and
resolve certain issues.
5. Higher Education Center: Actions: The City Manager noted that parking
needs have been budgeted and land acquisition potential should be
added to the needed action.
6. 1-73: Policy Direction - The City Manager advised that Council needs to
decide if it wants to conduct public hearings in addition to the Virginia
Department of Transportation public hearings, and some members of
Council have indicated that Council work sessions are needed.
7. Neighborhood Plans: Development - The City Manager advised that five
neighborhood plans are scheduled for completion in the year 2()()(), and
neighborhood plans and the Comprehensive Plan go hand in hand.
8. High School: Policy, Direction and Funding - There was discussion
that the matter is a school related issue and Council's role is to be a
funding partner. The City Manager advised that at some point, Council
will need to discuss the funding cycle, and the information that Council
received in May during 2()()()-()1 budget study by school representatives
has been somewhat accelerated by approximately one year; and ifthere
is to be a bond referendum in the future, the high schools are an
important element of any action plan that is presented to the voters.
9. Renaissance Plan: Direction and Action Steps.
1(). Tourism: City/Regional Policy and Funding.
11. Zoning: Evaluation and Policy.
12. Government Effectiveness: Evaluation and Actions.
13. Regional Policy Agenda. The City Manager called attention to an
invitation that was extended at a recent meeting with the Roanoke
County Board of Supervisors in regard to a social event that would be
participated in by elected officials and staff from the surrounding
Roanoke Valley jurisdictions.
14. Code Enforcement: Evaluation.
15. Schools As Community Centers.
16. Greenway/Bike Lanes Development.
17. CDBG: Policy and Process.
18. Recreation/Programs for Youth.
I"
19. Social Services. Direction.
2(). City Hall.
21. Housing policy.
22. Customer service.
23. Financial Policies and Multi Year Plan: The City Manager suggested
that Council commit to another retreat before the end of the year to not
only make an assessment of this retreat, but to look at the future and
discuss strategic financial planning. She suggested a
December/January time frame for another Council retreat.
24. "Historic" Policy: Direction.
25. Henry Street Area.
26. Air Service - It was the consensus of Council to delete air service as a
separate category for discussion under regional issues with other
Roanoke Valley jurisdictions.
27. Community Cleanup Policy.
28. Utility Rates.
29. Compensation and Pension Policy.
The facilitator referred to the list prepared by staff and stated that items 5, 8,
1(), 15, 17, 19 and 22 have not been addressed.
Of the above listed issues, Mr. Sumek requested that each Council Member
rank the five top priorities and a sixth to be used as a tie breaker; whereupon, the
following items were rated as top priorities: Comprehensive Plan, Victory Stadium,
1-73, and Regional Policy.
Of the remaining issues, on the second round of ranking, the facilitator
requested that Council Members rank the five highest priorities with a sixth as a tie
breaker; whereupon, the following items were rated as high priority: Riverside
Centre, Government Effectiveness, and Financial Policy.
Of the remaining issues, on the third round of ranking, Council Members were
asked to rank the five highest issues; whereupon, the following were rated as
moderate priorities: Neighborhood Plans, Tourism, and Code Enforcement and
Evaluation.
f'
Mr. Sumek encouraged City staff to develop measurements for achieving
goals and in one year, he suggested that Council hold another planning retreat to
review its progress. He further suggested that the City celebrate its successes.
Council members reviewed the following house rules/code of conduct:
Focus on the issue - no personal attacks, or stereotyping the person;
Decide, move on to the next issue - remember four votes decide an issue;
Agree to disagree - look for agreement first;
Focus on "best" for Roanoke -leave partisanism behind;
Be brief and concise in comments - avoid beating the "issue";
Come prepared - do homework, ask questions ahead of the meeting;
Listen before judging - understand the other person's point of view;
Treat everyone with respect - be courteous and fair;
Share information and talk with all members - avoid counting to four; and
Maintain confidentiality.
The following was discussed with regard to Council protocols, guidelines for
Council/staff interaction:
Simple reauests for information:
Forward to the City Manager
Research Issues - For example: Research requests that could take as long as four -
eight hours.
The City Manager advised that if Council believes a certain request might not be a
good use of municipal resources, she would suggest that Council allow the City
Manager to provide an estimate of the amount of time that it would take to perform
the research. If Council believes a research project will involve a significant amount
of time, she requested that she be alerted by the individual Council Member in order
for the Council Member to know how much staff time will be involved. If a request
is made at a Council meeting, she requested that Council ask the City Manager to
report back with the estimated amount of staff time involved to complete project
research.
t
Sharing information:
It was the consensus of Council that if a Member of Council requests certain
information, that information should be provided to all Members of Council through
the City Manager's Office, and/or the appropriate Council Appointed officer.
Questions on Council aaenda items:
The City Manager expressed a preference that Council Members call her office, or
the appropriate Council Appointed Officer, with questions pertaining to Council
agenda items in advance of the Council meeting. She advised of her willingness to
call Council Members prior to the Council meeting to inquire if they have issues for
discussion and she would welcome calls by Council Members over the weekend
leading up to the City Council meeting on Monday.
There was discussion with regard to some type of pre-notification to Council
Members of agenda items prior to the time that the agenda is delivered to the
Members of Council on Thursday evening. For example, a fax on the Monday prior
to the following Monday's Council meeting alerting Council Members as to potential
agenda items. The City Manager advised that staff could provide a status report on
items that will be tentatively placed on the upcoming agenda.
A Member of Council suggested that some type of numbering system be initiated
which could be consistently assigned to certain topics.
The consensus of Council was to receive tentative information from the City
Manager and/or the appropriate Council Appointed Officer on the Monday prior to
delivery of the Council agenda package on Thursday with regard to major agenda
items. The City Manager advised that titles of some agenda items could be provided
to Council in advance of the actual meeting, but some of the items may not be detail
ready and if, at some point, Council believes it is receiving too much information,
she would request that she be advised.
Employee contact:
Mr. Sumek advised that Council's response to an employee contact should be to
inquire if the employee has talked with their supervisor, and suggested that
employee contacts be shared by the Members of Council with the City Manager.
Citizen inquiry/service request:
With regard to handling citizen inquiries and/or service requests, the City Manager
requested that Council suggest that citizens direct their complaints/inquiries to the
City Manager's Office, or to the City's RESPOND! system, because Council Members
should not be placed in a position of having to make those types of referrals. If the
..
citizen advises that they have reported their complaint/inquiry to the City and they
have not received the level of service they believe is appropriate, she requested that
her office be notified and she would want Council to be seen as intervening at that
point.
Spokesperson for City: Mayor/City Manager
It was the consensus of Council that the Mayor will be the spokesperson for Council,
the City Manager will be the spokesperson on behalf of the administrative staff, and
the City Attorney will be the City's spokesperson on legal issues.
With regard to individual requests by Council Members that require a vote of
Council, it was the consensus of Council that matters will be placed on the agenda,
under either the Consent Agenda or Petitions and Communications, and if a matter
is not included on the agenda, it should be ruled out of order by the presiding
officer.
It was the consensus of Council to eliminate item 9.a. Inquiries and/or Comments by
the Mayor and Members of Council, from the agenda. (Item 9.a. was later reinstated
by Council, effective August 21, 2()()().)
The City Manager requested guidance from the Members of Council as to
those items that Council Members would like to address as a part of the Consent
Agenda which will help to streamline the meeting process. She also referred to
Roberts Rules of Order for small groups that would help to shorten meetings.
Mr. Sumek suggested that Council appoint a committee composed of two
members of Council to work with City staff to review the house rules and report to
Council in approximately 3() days with proposed suggestions; whereupon, Mayor
Smith and Council Member Harris volunteered to work with the City Manager and the
City Clerk on the assignment.
In closing, Mr. Sumek encouraged the Members of Council to meet again in
three to four months to refine the process; and asked that Council recognize that the
work that was done over the last one and one-half days is not perfect, but it is the
beginning to a positive process. He advised that the Members of Council have the
potential to be exceedingly good leaders, they work well together, and encouraged
Council Members to have patience with each other, to put politics aside and to focus
on the contributions of each other.
The City Manager presented a draft of the third annual performance report on
the City's progress during the past fiscal year relative to Council's Vision. She
advised that Council's Vision continues to strategically guide the City's efforts to
make Roanoke a community of excellence for all people who live, work and visit the
Roanoke area.
~
There being no further business, the Mayor declared the Planning Retreat
adjourned at 12:1() p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
Office of the City Manager
January 2,2001
The Honorable Ralph K. Smith, Mayor,
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
This is to formally request Council to schedule a public hearing on January 29,
2001, at 7:00 p.m., regarding Victory Stadium.
~
Darlene L. Burch
City Manager
DLB:ca
Room 364 Municipal South 215 Church Avenue. S,w. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www.ci.roanoke.va.us
Office of the City Manager
January 2, 2001
The Honorable Ralph K. Smith, Mayor,
and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
As has been previously discussed with City Council, there is a desire for Council
to have its own hearing on the proposed 1-73 project. Therefore, it is proposed that the
City Clerk advertise a public hearing with regard to 1-73 for the Tuesday, January 16, 2001,
City Council meeting, at 7:00 p.m.
Respectfully submitted,
Darlene L. Burch
City Manager
DLB:ca
Room 364 Municipal South 215 Church Avenue. SW. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www.ci.roanoke.va.us
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMM~nEE"~.,,,
>'"j' . '; ;',-"1 ~>' :'
December 4, 2000
1. CALL TO ORDER:
'00 14 i) 3 :09
The meeting of the Roanoke City Audit Committee was called to order at 11 :05 a.m. on Monday,
December 4,2000, with Chairman, William White, Sr., presiding.
· The roll was called by Mrs. Powers
Audit Committee
Members Present:
Others Present:
William White, Sr., Chairman
Mayor Ralph K. Smith
William H. Carder
W. Alvin Hudson
Robert H. Bird, Municipal Auditor
Darlene L. Burcham, City Manager
James D. Ritchie, Deputy City Manager
George C. Snead, Jr., Asst. City Manager for Community Development
William M. Hackworth, City Attorney
David C. Anderson, City Treasurer
Jesse A. Hall, Deputy Director of Finance
Ann Shawver, Manager Accounting Services
Chief Gaskins, Chief of Police
Major Steven Wills, Police Department
Glenn D. Radcliffe, Director of Human Resources
David Morgan, General Manager, GRTC
Chip Holdren, Assistant General Manager, GRTC
Troy A. Harmon, Assistant Municipal Auditor
Tera D. Hamden, Senior Auditor
Mike Tuck, Senior Auditor
Pamela C. Mosdell, Auditor
Evelyn W. Powers, Administrative Assistant
M. Douglas McQuade, KPMG
Brian C. Shearer, KPMG
2. FINANCIAL RELATED AUDITS:
KPMG June 30, 2000 Reports:
A. City of Roanoke Letter of Recommendations on Procedures and Controls
B. City of Roanoke Report to the Audit Committee
C. City of Roanoke Pension Plan Letter to the Pension Committee
D. City of Roanoke Independent Accountant's Report on Applying Agreed-Upon
Procedures
Mr. White ordered that the financial audit reports be received and filed. There were no
objections to the order. Mr. McQuade reported that the first three reports were standard
reports. The Management Letter has two comments and that management has met and is
t
Audit Committee Minutes
Page 2
currently working on these issues. Mr. White asked how much it will cost the City to implement
the new GASB 34 reporting model. Ann Shawver reported that she did not have an exact
figure at this time; however, she said it will probably take two months of staff time and
whatever amount it cost the external auditors. Mr. White asked that as soon as the cost is
known, he would like it reported to the Audit Committee and the Budget Committee.
Mr. Carder asked if anyone was comparing the revenue received from downtown real estate
tax levies with increasing assessments over the past few years. Mr. McQuade said that the
external auditors perform a top level review during their revenue related test work in the City's
financial audit. Mr. Bird reported that the internal audit department has not conducted a recent
audit in this area. Mr. Hall said that Finance regularly monitors assessments versus actual.
Mr. White asked that the audit department contact Mr. Claytor, Director of Real Estate
Valuation, and have him meet with Mr. Carder regarding this matter.
3. FINANCIAL RELATED AUDITS:
A. Audit Findings Follow-Up
B. Police Department Cash Funds
C. City Payroll Processing
D. Fixed Assets
E. Comprehensive Services Act
Mr. White ordered that the financial related audits be received and filed. There were no
objections to the order.
Mr. White recognized the Municipal Auditor's staff for comments. Mrs. Hamden briefed the
Committee on the Audit Findings Follow-Up report. Mr. Bird reported to the Committee that
Fleet Management has implemented scanning technology to record mechanic's time worked
and set up their own inventory system. Mr. Carder asked if management compares our
performance to that of private firms. Mr. Bird reported that in the past, this comparison was
impossible because complete and accurate data was not available. With recent changes, the
comparison will soon be possible and improvements are already obvious. Ms. Burcham noted
that the inventory system that goes into production today was not scheduled to be completed
until December 31,2000.
Mrs. Hamden briefed the Committee on the Police Department Cash Funds report. Chief
Gaskins reported that the towing fees are now handled through a private company. The Police
Department is working with Mr. Holland, Commissioner of Revenue, to identify businesses
dealing with precious gold and metals. There were no further questions.
Mrs. Hamden briefed the Committee on the City Payroll Processing report. There were no
comments or questions from the Committee.
Mrs. Mosdell briefed the Committee on the Fixed Assets report. Mr. Hall reported that he is
confident that the assets that could not be located during the audit are here at the City. The
Finance Department has issued new procedures that will make it easier to locate assets in the
future.
Mr. Harmon briefed the Committee on the Comprehensive Services Act. Mr. Harmon reported
Audit Committee Minutes
Page 3
(
that this is a very difficult area. Mr. Harmon said that this area is in need of a computerized
system. The current system is all paper based. Mr. White said that for the past 4 to 5 years,
the expenditures for CSA have been increasing faster than other areas. Mr. White asked if the
City has any funds from the State for a computerized system. Ms. Burcham said that we did
have a contract with a vendor to develop a system. The vendor was unsuccessful and was
terminated. Ms. Burcham said that the Interagency Council has committed to evaluate
systems and develop a recommendation by the end of February. She could not say what
funding the State may provide for a system. She said that she does agree that a system is
needed. Mr. White asked that the Committee be updated.
4. UNFINISHED BUSINESS:
A. Audit Selection Committee - Update on RFP for Audit Services
Mr. White recognized Mr. Harmon to comment on the Audit Selection Committee. Mr. Harmon
reported to the Committee that the Auditor Selection Committee had met on October 30 to
develop an RFP. The Committee agreed to keep the contract term at four years and to
continue consolidating the contract with the School system, FDETC, and GRTC. Proposals
are due by December 6, 2000. The Auditor Selection Committee will review the proposals and
schedule interviews. A recommendation will be brought to the March Audit Committee.
5. NEW BUSINESS:
A. Introduce new staff
Mr. White recognized Mr. Bird for comments. Mr. Bird introduced Mike Tuck, Senior Auditor to
the Audit Committee.
6. ADJOURNMENT:
There being no further business, the meeting adjourned at 11 :30 a.m.
W~ w~/J1r
William White, Sr., Chairman ,
MINUTES OF GREATER ROANOKE TRANSIT COMPANY AUDIT COMMITTEE
December 4,2000
1. Call to order:
'00
1 A 0 ~), '(\CI'
t Lt .j It).".
The meeting of the GRTC Audit Committee was called to order at 11 :00 a.m. on
December 4, 2000, with Chairman, William White, Sr., presiding.
The roll was called by Mrs. Powers.
Audit Committee
Members Present: William White, Sr., Chairman
Mayor Ralph K. Smith
William H. Carder
W. Alvin Hudson
Others Present: Robert H. Bird, Municipal Auditor
Darlene L. Burcham, City Manager
James D. Ritchie, Deputy City Manager
George C. Snead, Jr., Asst. City Manager for Community Development
William M. Hackworth, City Attorney
David C. Anderson, City Treasurer
Jesse A. Hall, Deputy Director of Finance
Ann Shawver, Manager Accounting Services
Chief Gaskins, Chief of Police
Major Steven Wills, Police Department
Glenn D. Radcliffe, Director of Human Resources
David Morgan, General Manager, GRTC
Chip Holdren, Assistant General Manager, GRTC
Troy A. Harmon, Assistant Municipal Auditor
Tera D. Hamden, Senior Auditor
Mike Tuck, Senior Auditor
Pamela C. Mosdell, Auditor
Evelyn W. Powers, Administrative Assistant
M. Douglas McQuade, KPMG
Brian C. Shearer, KPMG
2. FINANCIAL AUDITS - KPMG Reports:
A. GRTC - Transit Operation Financial Statements - 6/30/00
B. GRTC - Report to Board of Directors - 6/30/00
C. Southwestern Virginia Transit Management Company, Inc. Retirement
Plan Financial Statements and Schedules - 12/31/99
D. Southwestern Virginia Transit Management Company, Inc. Retirement
Plan - Letter to Pension Committee - 12/31/99
GRTC Audit Committee Minutes
Page 2
.
Mr. White ordered that the financial audit reports be received and filed. There
were no objections to the order. There were no questions.
3. ADJOURNMENT:
There being no further business, the meeting adjourned at 11 :05 a.m.
W~(i)~!
William White, Sr., Chairman
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER. CMC
City Clerk
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 5, 2001
File #110-207-315-526
William P. Freeman, Chair
Virginia's First Regional Industrial Facility Authority
412 Doe Creek Farm Road
Pembroke, Virginia 24136
Dear Mr. Freeman:
This is to advise you that Elizabeth Neu and William D. Bestpitch have qualified for
terms ending September 24, 2002, as City of Roanoke representatives to Virginia's
First Regional Industrial Facility Authority.
7hY~ j.f~
Mary F. Parker, CMC
City Clerk
MFP/ssh
pc: Joseph L. Sheffey, Secretary/Treasurer, Virginia's First Regional Industrial
Facility Authority
Stephanie M. Moon, Deputy City Clerk
H:\Agendas 2001\Corresp Jan 5 200l.wpd
'j" '-j
, ,
'00 . 1 ~1!Jli! :LL
Oath or Affirmation of Office
"
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Elizabeth Neu, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a City representative of the Virginia's First Regional Industrial Facility Authority,
to fill the unexpired term of Phillip F. Sparks, resigned, ending September 24, 2()()2,
according to the best of my ability. So help me God.
~/c~
Subscribed and sworn to before me this a day ofP-e...-r 2000.
ARTHUR B. CRUSH, III, CLERK
BY ~ ~?zL /!!:r
, r~l:JTY CLERK
Revised
<
',..
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William D. Bestpitch, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City representative ofthe Virginia's First Regional Industrial
Facility Authority, to fill the unexpired term of James O. Trout, deceased, ending
September 24, 2()()2, according to the best of my ability. So help me God.
d)1(~~. ;:;r~~:U
f
Subscribed and sworn to before me this /0 day of ~ 2000.
ARTHUR B. CRUSH, III, CLERK
BY ~ /!>Cz.Arj'DIftTY CLERK
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER. CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 5, 2001
File #15-110-450
William H. Carder, Chair
Economic Development Commission
2141 Westover Avenue, S. W,
Roanoke, Virginia 24015
Dear Mr. Carder:
This is to advise you that Elizabeth Neu has qualified for a term ending June 30, 2001,
as a member of the Economic Development Commission.
Sincerely, 17
/It ~ 7./~-,
Mary F. Parker, CMC
City Clerk
MFP/ssh
pc: Stephanie M. Moon, Deputy City Clerk
H:\Agendas 2001\Corresp Jan 5 200J.wpd
:-
,J' 0 f~
'00
.,)')
~...... L~
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Elizabeth Neu, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Economic Development Commission, to fill the unexpired term
of Phillip F. Sparks, resigned, ending June 3(), 2()()1, according to the best of my ability.
So help me God.
~~.
Subscribed and sworn to before me this f1 day of tJ -e...~ 2000.
ARTHUR B. CRUSH, III, CLERK
BY ~ ~i Cv.L~ ,g~~lYCLERK
Office of the City Manager
.00
'~ '/ j'\ s~ t-l r~
January 2,2001
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
National Pollution Discharge Elimination System (NPDES)
Phase II
Please reserve space on your agenda for a thirty minute briefing regarding the
above subject.
Respectfully submitted,
A~'
Darlene L. Burcha
City Manager
DLB/JGR/bls
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Room 364 Municipal South 215 Church Avenue. S,w. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www.ci.roanoke.va.us
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
January 5, 2001
File #188
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35181-010201 authorizing the City r-v; ~,;)
execute for and on behalf of the City, upon form approved by the City Attorney, a
Statewide Mutual Aid Agreement, to provide emergency aid and assistance in the event
of a major disaster, in accordance with certain terms and conditions. The above-
referenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, January 2, 2001.
~y~ :J. ~
Mary F. Parker, CMC
City Clerk
MFP/ssh
Enclosure
pc: James D. Grisso, Director of Finance
Wand B. Reed, Emergency Management Coordinator
H:\Agendas 2001 \Corresp Jan 5 2001.wpd
,_,f
" f-_
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
STATEWIDE MUTUAL AID FOR EMERGENCY MANAGEMENT RESOLUTION
The 2nd day of January, 2001.
No. 35181-010201.
WHEREAS, the Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended
(Title 44, Chapter 3.2 of the Virginia Code) authorizes the Commonwealth and its political subdivisions t~
provide emergency aid and assistance in the event of a major disaster; and
WHEREAS, the statutes also authorize the State Emergency Operations Center to coordinate the provision
of any equipment, services, or facilities owned or organized by the Commonwealth or its political
subdivisions for use in the affected area upon request of the duly constituted authority of the area; and
WHEREAS, this Resolution authorizes the request, provision, and receipt of interjurisdictional mutual aid
in accordance with Title 44, Chapter 3.2 of the Code of Virginia among political subdivisions, other
authorized entities and officers within the Commonwealth;
NOW, THEREFORE, the City Manager is authorized to execute for and on behalf of the City, upon form
approved by the City Attorney, this resolution. City Council resolves that the City of Roanoke shall have the
authority to participate in Statewide Mutual Aid in the event of emergency or disaster in accordance with the
following tenns and conditions, which shall be in the nature of a compact and agreement among participating
entities which have adopted similar executive orders, ordinances or resolutions. This Statewide Mutual Aid
program may include requests for and provision of personnel, equipment, materials, and other forms of
assistance, or any combination of assistance, to any entity within the Commonwealth. pursuant to the
following tenns and conditions:
SECTION 1. DEFINITIONS
A.
"EVENT AGREEMENr - a contract between two member political subdivisions entered into at the
time of emergency in which the Assisting Party agrees to provide Specified resources to the
Requesting Party under the tenns and conditions specified in the Agreement.
"REQUESTING PARTY" - the member political subdivision requesting aid in the event of an
emergency or disaster and participating in the Statewide Mutual Aid Program pursuant to the terms
and conditions of this Resolution.
B.
C.
"ASSISTING PARTY" - the member political subdivision furnishing equipment, services and/or
manpower to the requesting party, and participating in the Statewide Mutual Aid Program ("the
programj pursuant to tenns consistent with those in this Resolution.
"AUTHORIZED REPRESENTATIVE. - an officer or employee of a member political subdivision
authorized in writing by that entity to request, offer, or provide assistance under the terms of this
Resolution.
D.
E.
F.
"DEPARTMENr - the Department of Emergency Management.
"EMERGENCY" - any occurrence, or threat thereof, whether natural, or caused by man, in war or
in peace, which results or may result in substantial injury or ha"" to the population, substantial
damage to or loss of property, or substantial harm to the environment.
"DISASTER. - any natural, technological, or civil emergency that causes damage of sufficient
severity and magnitude to result in a declaration of a state of emergency by the Governor or the
President of the United States.
G.
H.
"IMPlEMEN! A TION G.U~.~EBO~K. - Guid~nce document promulgated by the Department to assist
m~f!lber political SUbdlvlslon~ :"It~ StateWIde mutual aid activities, to provide prOcedures and
m~nlmum standardS. for partiCIpation. and to provide for compliance with state and federal
reimbursement requirements.
I.
"MAJOR DISASTER. - a disaster which is likely to clearty exceed capabilities and require a broad
range of state and federal assistance.
J.
"~E.MBER POLITICAL SUBDIVI.S~ON..- any pOI~ica.1 subdivision or authorized officer or agency
Within the Commonwealth of Virginia which maintains ItS own emergency services organization and
plan and which enacts an ordinance or resolution or promulgates an executive order with tenns
substantially similar to those set out in this Resolution. authorizing Statewide mutual aid pursuant
to Title 44 of the Virginia Code.
K.
.STATE EOC. - the Virginia Emergency Operations Center from which assistance to localities is
coordinated when local emergency response and recovery resources are overwttelmed. This facility
is operated by the Virginia Department of Emergency Management.
SECTION 2. PROCEDURES FOR PROVISION OF MUTUAL AID
When a member political subdivision either becomes affected by, or is under imminent threat of an
emergency or disaster and, as a result, has officially declared an emergency, it may request emergency-
related mutual aid assistance by; (1) submitting a Request for Assistance to an Assisting Party orto the State
EOC, or (2) orally communicating a request for mutual aid assistance to an Assisting Party or to the State
EOC, followed as soon as practicabte by written confinnation of the request. Mutual aid shall not be
requested by a member pol~lcal subdivision unless resources available within the stricken area are deemed
to be inadequate. All requests for mutual aid must be transmitted by the Authorized Representative of the
member political subdivision or the Director of Emergency Management. No member political subdivision
shall be required to provide mutual aid unless it detennines that it has sufficient resources to do so.
A. REQUESTS DIRECTLY TO ASSISTING PARTY: The Requesting Party may directly contact the
Authorized Representative of the Assisting party and provide the infonnation in the Request Fonn
prescribed in the SMA Implementation Guidebook. Each Assisting Party must communicate directly
with the Requesting Party in order to execute an Event Agreement. The Requesting Party shall be
responsible for keeping the State EOC advised of the status of mutual aid activities.
B. REQUESTS ROUTED THROUGH, OR ORIGINATING FROM THE STATE EOC: The Requesting
Party may directly contact the State EOC, in which case it shall provide the infonnation in the
Request Fonn In the SMA Implementation Guidebook. The State EOC may then contact other
member political subdivisions on behalf of the Requesting Party. Once identified, each Assisting
Party must communicate directly with the Requesting Party in orderto execute an Event Agreement.
C. ASSESSMENT OF AVAILABILITY OF RESOURCES AND ABILITY TO RENDER ASSISTANCE:
When contacted by a Requesting Party, or by the State EOC on behalf of a Requesting Party, the
AuthOrized Representative of any member political subdivision agrees to assess local resources to
detennine available personnel, equipment and other assistance.
D. SUPERVISION AND CONTROL: When providing assistance under the tenns of this Agreement,
the personnel, equipment, and resources of any Assisting Party will be under the operational control
of the Requesting Party, which shall advise supervisory personnel of the Assisting Party of work
tasks, for assignment to personnel. Direct sUpeNision and control of personnel, equipment and
resources shall remain with the designated supervisory personnel of the Assisting Party. The
designated supervisory personnel ofthe Assisting Party shall: maintain daily personnel time records,
material records, and a log of equipment hours; be responsible for the operation and maintenance
of the equipment and other resources furnished by the Assisting Party; and shall report wo~
progress to the Requesting Party. The Assisting Party's personnel and other resources shall remain
subject to recall by the Assisting Party at any ~ime,. subje~ to reasonable notice to the Requesting
Party. At lea~ twenty-four hour. advance notification of mtent to withdraw personnel or resources
shall be provIded to the Requestmg Party unless such notice is not practicable, in which case such
notice as is reasonable shall be provided.
E. FOOD, HOUSING, AND SELF-SUFFICIENCY: Unless specifically instructed otherwise the
Requesting Party shall have the responsibility of providing food and housing for the personnel ~f the
Assisting Part~ f~om the time of their arrival at the designated location to the time of their departure,
However, Asslstmg Party personnel and equipment should be, to the greatest extent poSSible self-
sufficient while working in the emergency or disaster area. The Requesting Party may SpeCi,y only
self-sufficient personnel and resources in its request for assistance.
F. COMMUNICATIONS: Unless specifically instructed otherwise, the Requesting Party shall have the
responSibility for coordinating communications between the personnel of the Assisting Party and the
Requesting Party. Assisting Party personnel should be prepared to fumish communications
equipment sufficient to maintain communications among their respective operating units.
G. RIGHTS AND PRIVILEGES: Whenever the officials, employees and volunteers of the Assisting
Party are rendering aid pursuant to this Agreement, such employees shall have the powers, duties,
rights. privileges, and immunities. and shall receive the compensation. incidental to their
employment or position.
H. TERM OF DEPLOYMENT: The initial duration of a request for assistance is normally seven days
and may be extended. if necessary, in seven day increments. However, the duration may be shorter
or longer as reflected in the Event Agreement.
,
I. SUMMARY REPORT: Within ten days of the retum of all personnel deployed under SMA, the
Requesting Party will prepare a Summary Report ofthe event. and provide copies to each Assisting
Party and to the Department. The Report shall be in a format prescribed by the Department and
shall include a chronology of events and description of personnel. equipment and materials prov ided
by one party to the other.
SECTION 3. REIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any assistance provided pursuant to this Resolution
shall be in accordance with the following provisions. unless otherwise agreed upon by the Requesting and
Assisting Parties and specified in the Event Agreement.
A. PERSONNEL: During the period of assistance, the Assisting Party shall continue to pay its
employees according to its then prevailing ordinances, rules, and regulations. The Requesting party
shall reimburse the Assisting Party for all direct and indirect payroll costs and expenses (including
travel expenses, benefits, workers' compensation claims and expenses) incurred during the period
of assistance, unless agreed to otherwise by the parties in the Event Agreement.
B. EQUIPMENT: The Assisting Party shall be reimbursed by the Requesting Party for the use of its
equipment during the period of assistance according to either a pre-established local or state hourly
rate or according to the actual replacement, operation, and maintenance expenses incurred. For
those instances in which some costs may be reimbursed by the Federal Emergency Management
Agency. the eligible direct costs shall be determined in accordance with 44 CFR 206.228, or other
regulations in effect at the time of the Disaster. Each Party shall maintain its own equipmen~ in safe
and operational condition. At the request of the Assisting Party, fuels, miscella~eous supplies, and
minor repairs maybe provided by the Requesting Party, if practical. If the equipment charges are
based on a pre-established local or state hourty rate, then these charges to the Requesting Party
shall be reduced by the total value of the fuels, supplies, and repairs fumished by the Requesting
Party and by the amount of any insurance proceeds received by the Assisting Party.
C.
MA ~ERIALS ~ND SUPPLIES: The Assistin~ Party shall be reimbursed for all materials and supplies
fum.lshed by It and use~ or damaged d.unng the period of assistance, except for the costs of
equ~pment, fuel and ~alntenance matenals, labor and supplies, which shall be included in the
eqUlpmen~ rate established abo.v~, unless ~uCh damage is caused by gross negligence, or willful and
wanton. mlsc:onduct of the A5:5lstmg Party s personnel. The measure of reimbursement shall be
d~termmed In accorda~ce with 44~FR 206.228 or other regulations in effect at the time of the
d~saster. In t~e altematlv~, the Parties ~a~ agree that the Requesting Party will replace, with like
kmd and quality as determined by the Asslstmg Party, the materials and supplies used or damaged.
If such an agreement is made, it shall be reduced to writing and transmitted to the Department.
RECORD KEEPING: The Assisting Party shall maintain records and submit invoices for
reimbursement by the Requesting Party in accordance with existing policies and practices.
Requesting Party and Department finance personnel shall provide information, directions, and
assistance for record keeping to Assisting party personnel. Later, Department personnel will provide
assistance to the Requesting Party in seeking federaVstate reimbursement.
D.
E.
PAYMENT: Unless otherwise mutually agreed, the Assisting Party shall bill the Requesting Party for
all reimbursable expenses with an itemized statement as soon as practicable after the expenses are
incurred, but not later than sixty (60) days following the period of assistance, unless the deadline for
identifying damage is extended in accordance with applicabfe federal or State regulations. The
Requesting Party shall pay the bill, or advise of any disputed items, not later than sixty (60) days
following receipt of the statement, unless otherwise agreed upon.
WAIVER OF REIMBURSEMENT: A member political subdivision may assume or donate, in whole
or in part, the costs associated with any loss, damage, expense or use of personnel, equipment and
resources provided. '
F.
SECTION 4. INSURANCE
A. WORKERS' COMPENSATION COVERAGE: Each member political subdivision shall be
responsible for its own actions and those of its employees and is responSible for complying with the
Virginia Workers' Compensation Act.
B. AUTOMOBILE LIABILITY COVERAGE: Each member political subdivision shall be responsible for
its own actions and is responsible for complying with the Virginia motor vehicle financial
responsibility laws. Member political subdivisions agree to obtain automobile liability coverage with
a limit of at least $1,000,000 combined single limit and coverage for owned, non-owned, and hired
vehicles. It is understood that the local govemment may include in the emergency response
volunteer companies that have motor vehicles titled in the name of the volunteer company. It is the
responsibility of each member political subdivision to determine if the volunteer company has
automobile liability coverage as outlined in this section.
C. GENERAL LIABILITY, PUBLIC OFFICIALS LIABILITY, AND LAW ENFORCEMENT LIABILITY:
To the extent permitted by law and without waiving sovereign immunity, each member political
subdivision shall be responsible for any and all claims, demands, suits, actions, damages, and
causes for action related to or arising out of or in any way connected with its own actions, and the
actions of its personnel in providing mutual aid assistance rendered or performed pursuant to the
terms and conditions ofthis Resolution. Each member political subdivision agrees to obtain general
liability, publiC officials liability and law enforcement liability, if applicable, with minimum single limits
of no less that one million dollars.
SECTION 5. ROLE OF THE DEPARTMENT OF EMERGENCY MANAGEMENT
The Department shall, during normal operations, provide staff support to political subdivisions, officers ~nd
authorized agencies, serve as the central depository for agreements, resolutions, ordinance.s ~n~ executive
orders, maintain a current listing of member political subdivisions, and provide a copy of thiS IIstmg to each
on an annual basis. The State EOC shall, during emergency operations, (1) request mutual aid on behalf
of a member political subdivision, under the circumstances identified in this Agreement. (2) keep a record
of all Requests for Assistance and Acknowledgments, (3) report on the status of ongoing emergency or
disaster-related mutual aid as appropriate, and assist participants in meeting all procedural and other
requirements, including those pertaining to federal and statecost reimbursement.
SECTION 6. SEVERABILITY AND THE EFFECT ON OTHER RESOLUTIONS
Should any portion, section, or subsection of this Resolution be held to be invalid by a court of competent
jurisdiction, that fact shall not affect or invalidate any other portion, section or subsection; and the remaining
portions of this Resolution shall remain in full force and effect without regard to the section, portion. or
subsection or power invalidated. In the event that any parties to this Resolution have entered into other
mutual aid agreements. those parties agree that said agreement will remain in effect unless they conflict in
principle with this Resolution in which case they are superseded by this Resolution. In the event that two or
more parties to this Resolution have not entered into another agreement, and the parties wish to engage in
mutual aid, then the terms and conditions of this Resolution shall apply between those parties. .
ATT7A ~1. p~
City Cieri(
ADOPTED BY POLITICAL SUBDIVISION: .
~i"-; 'f f ~-4-4<-, J/M7~
DATE: 01- () J. - () /
I certi that the foregoing is an accurate copy of the Resolution/Ordinance adopted by the City Council on
- () 1. -()
BY:
TITLE:
DATE:
~~~.
t;1; ~-A t -
IJI-df-II
~~~~~~~~LLL~L4LL4LLLLLL~L LLLLLLLLLLL~~~L&L~&&&LLLLLLLLL&&&L_~LLLLLLLLLL~&LLLLLL4&LLLLLLLLL&&LLLLLLLLLLLLLLLLLLALLALLAAA
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EMERGENCY MANAGEMENT
ACKNOWLEDGED BY
(Name of Official)
(Title)
DATE:
. , " ..~
('
Office of the City Manager
January 2, 2001
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Statewide Mutual Aid Program
Background: During times of disaster, localities throughout the state have relied on
assistance from other jurisdictions in responding to emergency situations. Localities
have loaned both equipment and personnel to deal with forest fires, chemical spills,
flooding and weather related disasters, but financial cost and liability issues have often
delayed or even prevented sharing of resources. Additionally, the formal mutual aid
agreements which do exist generally pertain to public safety issues, even though most
major disasters require a wide range of response, such as solid waste vehicles, real
estate assessors, engineers, building officials and utility crews.
To address these issues, the Virginia Department of Emergency Management
developed a Statewide Mutual Aid Program which was approved by the General
Assembly in its 2000 session. The program will resolve liability and reimbursement
issues up front, before a disaster, and allow two or more localities to enter into a mutual
aid agreement or contract quickly. Governing bodies enter into an Authorizing
Resolution, which remains in effect for one year, and is automatically renewed for
successive one-year terms. The resolution addresses liability issues and establishes
simple procedures to assure proper reimbursement and auditing. The program will not
interfere with any mutual aid already in existence, but will provide additional protection.
It is also entirely voluntary, so that local governments can make the decision about
which resources, if any, are available during a particular event. To be eligible for
assistance under this program, however, a locality must have approved an Authorizing
Resolution before an emergency situation occurs.
Staff from the four Roanoke Valley governments (the cities of Roanoke and Salem,
Roanoke County and the town of Vinton), including representatives from public safety
and public works agencies, have met to review the plan. The staff was enthusiastic,
and recommended that each jurisdiction participate in the program. Additionally, the
staff recommended that if anyone of the four governments receives a request under
the program, it should immediately be referred to the other three for additional
assistance. The Roanoke Valley would then work together to ensure that resources
are not depleted in anyone of the four localities.
Room 364 Municipal South 215 Church Avenue. S.w. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www.ci.roanoke.va.us
Roanoke City Council
January 2,2001
Page 2
The agreement helps to assure that deployment will be cost-effective and establishes
procedures to assure proper and maximum reimbursement and that necessary records
are maintained for auditing purposes. Upon deployment, guidance and assistance
with implementation and reimbursement is available through VDEM.
Fiscal Impact: There is no fiscal impact to approving the Authorizing Resolution, and
the program is entirely voluntary. In most cases, any government providing assistance
during a declared disaster will be reimbursed for expenses incurred in helping other
jurisdictions, either by that jurisdiction, or the state or federal government.
Recommended Action: City Council agree to participate in the Statewide Mutual Aid
Agreement and authorize the City Manager to sign any documents as required.
Respectfully submitted,
Darlene L. Burc
City Manager
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
James D. Ritchie, Deputy City Manager
Wanda B. Reed, Emergency Management Coordinator
Report #01-02
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
January 5, 2001
File #434
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 2, 2001, it was the consensus of Council that a briefing will be scheduled for a
2:00 p.m. Council meeting with regard to the Roanoke Neighborhood Development
Corporation Project, including financial information on the amount of funds appropriated
by the City to the project since its inception and accomplishments to date.
SAY~ 1. ~
Mary F. Parker, CMC
City Clerk
MFP/ssh
H:\Agendas 2001\Corresp Jan 5 200\.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
January 5, 2001
File #434
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 35182-010201 approving the extension of the
deadline of the three-party agreement by and among the City of Roanoke, The Roanoke
Neighborhood Development Corporation (RNDC), and the City of Roanoke Redevelopment
and Housing Authority (RRHA) by six (6) months regarding the completion of the
development and redevelopment of certain blighted and unsightly areas in the City, and
authorizing the City Manager to execute the requisite extension agreement. The above-
referenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, January 2,2001.
S~IY~ }. ~
Mary F. Parker, CMC
City Clerk
MFP/ssh
Enclosure
pc: Vernice J. Law, President, RNDC, 1509 Lafayette Blvd., N. W., Roanoke, Virginia
24017
Charles Price, Chairman, RNDC, 3101 Willow Road, N. W., Roanoke, Virginia
24017
Frank E. Baratta, Grants Specialist
James D. Grisso, Director of Finance
H:\Agendas 200 1 \Corresp Jan 5 2001.wpd
l~\~
vJ
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of January, 2001.
No. 35182-010201.
A RESOLUTION approving the extension of the deadline of the three-party
agreement by and among the City of Roanoke, the Roanoke Neighborhood Development
Corporation (RNDC) and the City of Roanoke Redevelopment and Housing Authority
(RRHA) by six (6) months regarding the completion of the development and redevelopment
of certain blighted and unsightly areas in the City, and authorizing the City Manager to
execute the requisite extension agreement.
WHEREAS, Resolution No. 34598-122099, adopted December 20, 1999, authorized
the execution of the three-party agreement between the parties dated December 20, 1999;
WHEREAS, this agreement contained a provision under the Section titled "Time of
Performance" that the parties may mutually agree in writing to extend the deadline of
December 31, 2000, of this agreement by not more than six (6) months; and
WHEREAS, RNDC has requested a six-month extension as set forth above and City
Council has no objection to such extension.
THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. That the City Manager and the City Clerk are hereby authorized, for and on
behalf of the City, to execute and attest, respectively, the requisite agreement extending the
deadline of the three-party agreement by and among the City of Roanoke, the Roanoke
HIMEASURESIr-extenagree-rndc-122800
Neighborhood Development Corporation and the City of Roanoke Redevelopment and
Housing Authority, dated December 20, 1999, for a period of six (6) months from December
31,2000, to June 30,2001.
2. The form of the extension agreement shall be approved by the City Attorney.
ATTEST:
City Clerk.
H.\J\1EASURES\r-exten.agree-rndc_122800
Office of the City Manager
January 2, 2001
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Extension of RNDC's Contract
Background:
In December 1999, the City of Roanoke entered into an agreement with the Roanoke
Neighborhood Development Corporation, a public/private partnership in a nonprofit corporation
and the Roanoke Redevelopment and Housing Authority.
As you are aware, RNDC was created for the purpose of improving, development and
redeveloping certain blighted and unsightly areas in the Henry Street area in what is commonly
referred to today as the Gainsboro Redevelopment Area.
The agreement obligated the City to provide $375,000 in General funds as a capital
contribution to be matched by RNDC. RNDC was given until December 31,2000, to raise the
$75,000 needed to match the initial grant of $75,000. However, the agreement also set forth
a provision stating that the City, at RNDC's request, may grant a six-month extension.
I have received a letter from RNDC requesting an extension, as well as an update of the
group's progress. While RNDC has requested additional time, it should be noted the
organization is well on its way to securing funds to meet the match. The extension request will
move the date of performance to June 30, 2001.
Recommended Action:
Authorize the City Manager to extend RNDC's contract six (6) months as provided in the
original contract.
Rh1:SUbmi/
~rlene L. Burc I
City Manager
c: City Clerk
City Attorney
Director of Finance
#01-03
Room 364 Municipal South 215 Church Avenue.SW, Roanoke.Virg'lnl'a 24011-1591
(540) 853-2333 FAX (540) 853-1138
CityWeb:www.ci.roanoke.va.us
"~'''''''''"'''__'''''l<'n."",.'-":,,,,,~_..,,,~~,,,,,.,.,,..,
).
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 10, 2001
Darlene L. Burcham
City Manager
Roanoke, Virginia
Mark E. Feldmann, Chair
Roanoke Civic Center Commission
2932 Lockridge Road, S. W.
Roanoke, Virginia 24014
Dear Ms. Burcham and Mr. Feldman:
At the regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 2,2001, Council engaged in a discussion with regard to the Roanoke Civic Center,
i.e. :
The policy in connection with addition of $1.00 per ticket, in lieu of a parking fee,
The policy regarding sale of alcohol at certain events, and
Rental fees.
Council Member Wyatt requested that the Roanoke Civic Center Commission review the
policy of imposing $1.00 per ticket on each ticketed event, in lieu of a parking fee. It was
the suggestion of the City Manager that Council meet with the Civic Center Commission
to discuss the above referenced topics, as well as pending future needs regarding
expansion and parking at the Civic Center.
Ae:, l f?~
Mary F. Parker, CMC
City Clerk
MFP/ssh
pc: James M. Evans, Director of Civic Facilities
H:\Agendas 2001\Corresp Jan 5 200l.wpd
Department of Finance
City of Roanoke, Virginia
January 2, 2001
.o,n
JU
1 ./:(......
i ..-;
TO: Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJECT: November Financial Report
This financial report covers the first five months of the 2000-2001 fiscal year. The following narrative discusses
revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 3.58% or $1,947,000 compared to FYOO. Variances in specific
categories of revenues are as follows:
General Property Taxes are up 6.08% or $1,435,000. The first installment of real estate tax was due on or before
October 5. Real estate tax revenue through the end of November has increased over the same period in the prior
fiscal year as a result of earlier receipt of payments and increased collection of delinquent taxes. Real estate tax
revenues are projected to increase approximately 4% from the prior year. Personal property tax revenue is ahead
of both the prior year and the current year budgetary projections, although the majority of this revenue is received
in the Spring. Public Service tax was also up due to a timing difference.
Permits, Fees and Licenses decreased 11.77% or $44,000 due to declines in building inspection and electrical
inspection fees.
Revenue from Use of Money and Property declined 6.32% or $35,000. The State is billed for use of the
Commonwealth Building montWy based on estimated operating and maintenance costs. In August ofFYOO, the State
was billed for the amount that actual costs exceeded estimated costs, producing significantly higher revenue in FYOO.
No additional amounts were billed in FY01. This decrease is partially offset by an increase in interest income
resulting from higher average daily cash balances in the General Fund.
Grants-in Aid Federal Government increased 100.58% or $9,000 due to a timing difference in the receipt of
FEMA revenue.
Charges for Services rose $179,000 or 17.11 % due to an increase in weed cutting and demolitions charges which
is partially offset by a decline in EMS billings.
Miscellaneous Revenue is up $19,000 resulting from having two surplus sales in fiscal year 2001 as opposed to one
sale at this same point in time in the prior year. An increase in the volume of surplus vehicles necessitated the
additional sale in the current fiscal year.
Internal Services decreased 17.72% or $93,000. Declines in street maintenance, custodial and engineering billings
are partially offset by an increase in building maintenance and fire safety airport billings.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 7.08% or $5,351,000 since FYOO. Variances in
individual expenditure categories are discussed as follows:
HOh\xable Mayor and Members
Roanoke City Council
January 2,2001
Page 2
General Government expenditures have increased 6.30% or $287,000, as a result of the incorporation of Assistant
City Managers expenditures that were previously accounted for in their own departments and increased expenditures
in the Commissioner of the Revenue's department related to the Personal Property Tax Relief Act.
Judicial Administration expenditures are up $357,000 or 18.49%. Juvenile and Domestic Relations Court Services
costs to house children detained by the courts have increased from the prior year. Beginning in June 2000, children
detained by the court are housed at the Roanoke Valley Detention Center instead of the City-operated detention
~om~. Expenditures of the City-operated juvenile detention home were reported under the Public Safety category
10 pnor years.
Public Works expenditures increased 6.96% or $752,000. Annual paving program expenditures have increased.
Solid waste management recycling expenditures are up due to the purchase of approximately 27,000 recycling
containers. These increases are partially offset by a decline in personnel and supply costs of the parks and grounds
maintenance department.
Community Development expenditures have gone up 19.33% or $286,000. This is due to across the board
increases in the Planning and Code Enforcement Department related to its recent re-organization and the opening
of a new office at an off-site location for the Department of Economic Development.
Transfer to Debt Service Fund is up $1,084,000 or 14.71 % on a year -to-date basis due to ourrequirement to make
the first payment on the Series 1999 General Obligation Bonds. This was partially offset by decreased principal
payments made on the Series 1994 and 1997B General Obligation Bonds.
Transfer to School Fund is up 6.49% or $1,161,000 as a result in the increase in local funding of the schools and
the appropriation of$613,714 of the $1,508,691 in CMERP funds allocated to the schools.
Nondepartmental expenditures increased 51.90% or $1,321,000. Transfers to the Capital Projects Fund increased
due to transfers of funding for Greater Gainsboro property acquisition, infrastructure and garage. Funds were also
transferred for the new police building and various capital projects.
I would be pleased to answer questions which City Council may have regarding the monthly financial statements.
JDG/ AFS
Attachments
Balance July 1, 2000
Ordinance
Number Date
CMT 382
34979
CMT 908
CMT 935
07/07/00
08/07/00
09/11/00
11/09/00
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
NOVEMBER 30, 2000
DeDartment
Purchasing
Emergency Management Service
Memberships and Affiliations
Memberships and Affiliations
Balance November 30, 2000
PurDose
Portrait of Dr. Noel C. Taylor
Project Impact
Virginia Amateur Sports
Roanoke Neighborhood
Development Corporation Support
1
$420,244
(4,500)
(16,590)
(20,000)
, ___J~~0_02)
__ $3~~S4
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period Current Fiscal Year
__ ______________ ___.._...._". .__ ___.. ________n_________n_ --_._-~----_..,_._..~._----
Percent of
Revised Revenue
July 1 - Nov 30 July 1 - Nov 30 Percentage Revenue Estimate
Revenue Source 1999-2000 2000-2001 of Change Estimates Received
--- .'.-.------ ------- --------..-- - --------.-------
General Property Taxes $23,586,740 $25,021,560 6.08 % $57,545,438 43.48%
Other Local Taxes 15,595,152 15,833,200 1.53 % 55,834,655 28.36%
Permits, Fees and Licenses 369,753 326,248 (11.77)% 729,250 44.74%
Fines and Forfeitures 341,583 345,961 1.28 % 864,500 40.02%
Revenue from Use of Money and Property 552,494 517,551 (6.32) % 1,124,863 46.01 %
Grants-in-Aid Commonwealth 12,189,701 12,425,309 1.93 % 61,662,779 20.15%
Grants-in-Aid Federal Government 8,565 17,180 100.58 % 34,260 50.15%
Charges for Services 1,044,641 1,223,386 17.11 % 3,634,660 33.66%
Miscellaneous Revenue 113,162 131,917 16.57 % 346,500 38.07%
Internal Services 527,377 433,920 (17.72) % 2,350,111 18.46%
------------- ------------- u --------
Total _~_$54.329,168 u _ __$56,~~-,~3_2 3.58 % _~1_84,12~~1l)_ 30.56%
----_.__._~-_.__._--- -----
Exoenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
July 1 - Nov 30
1999-2000
$4,553,758
1,932,019
17,748,134
10,802,559
9,119,578
2,085,468
1,479,799
7,369,394
17,899,673
2,545,070
$75,535,452
Year to Date for the Period
July 1 - Nov 30
2000-2001
$4,840,677
2,289,333
18,281,033
11,554,547
8,701,303
2,074,002
1,765,831
8,453,298
19,060,602
3,865,867
$80,886,493
Percentage
of Change
__0-_.',_-.---,.-------'.- _ _ ____,__
6.30 %
18.49 %
3.00 %
6.96 %
(4.59) %
(0.55) %
19.33 %
14.71 %
6.49 %
51.90 %
---------
7.08 %
2
Unencumbered
Balance
$7,371,234
4,049,885
26,883,076
12,650,305
18,453,828
2,744,379
2,351,873
3,656,501
26,198,544
3,494,955
--------------
_ _ !197,S.~,580
Current Fiscal Year
Revised
Appropriations
$12,211,911
6,339,218
45,164,109
24,204,852
27,155,131
4,818,381
4,117,704
12,109,799
45,259,146
7,360,822
- --------------..-
__i1!8,7_41 ,073
. .. -.-.--
Percent of
Budget
Obligated
~- -
39.64%
36.11 %
40.48%
47.74%
32.04%
43.04%
42,88%
69,81%
42.11%
52.52%
42.86%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Current Fiscal Year
Percent of
Revenue
Estimate
Received
32.77%
37.79%
16,06%
21.12%
42.11 %
NA
Year to Date for the Period
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Govemment
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
July 1 - Nov 30
1999-2000
$2,958,585
14,467,529
746,920
742,294
17,899,673
3,621,733
$40,436,734
July 1 - Nov 30
2000-2001
$2,962,647
15,894,737
464,315
744,974
19,060,602
5,457,449
$44,584,724
Revised
Revenue
Percentage
of Change
(0.14) %
9.86 %
(37.84) %
0.36 %
6.49 %
50.69 %
10.26 %
Estimates
$9,040,476
42,057,082
2,891 ,748
3,526,973
45,259,146
5,491,775
$108,267,200
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Percent of
July 1 - Nov 30 July 1 - Nov 30 Percentage Unencumbered Revised Budget
Expenditures 1999-2000 2000-2001 of Change Balance Appropriations Obligated
Instruction $26,286,522 $27,202,699 3.49 % $46,763,642 $73,966,341 36.78%
General Support 1,377,800 1,590,869 15,46 % 2,551,749 4,142,618 38.40%
Transportation 1,385,197 1,283,741 (7.32) % 2,367,338 3,651,079 35.16%
Operation and
Maintenance of Plant 4,062,278 3,853,383 (5.14) % 6,506,433 10,359,816 37.20%
Food Services 1,492,372 1,546,415 3.62 % 2,978,856 4,525,271 34.17%
Facilities 1,746,121 1,709,389 (2.10) % 425,909 2,135,298 80.05%
Other Uses of Funds 4,118,685 5,030,712 22.14 % 723,481 5,754,193 87.43%
Special Purpose Grants 5,725,260 5,491,775 (4.08) % 5,491,775 NA
Total $46,194,235 $47,708,983 3.28 % $62,317,408 $110,026,391 43.36%
3
41.18%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 2000
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
General Government $16,519,960 $7,641,447 $8,878,513 $5,469,300 $3,409,213
Education 2,500,000 2,500,000
Flood Reduction 14,256,118 8,239,851 6,016,267 42,325 5,973,942
Economic Development 20,589,865 12,824,354 7,765,511 337,613 7,427,898
Community Development 4,256,145 1,383,847 2,872,298 631,929 2,240,369
Public Safety 10,649,668 7,126,623 3,523,045 2,529,283 993,762
Recreation 7,932,591 3,528,044 4,404,547 395,541 4,009,006
Streets and Bridges 26,225,931 22,466,934 3,758,997 2,215,342 1,543,655
Sanitation Projects 2,201,725 1,273,342 928,383 305,441 622,942
Traffic Engineering 4,241,660 2,922,469 1,319,191 650,464 668,727
Capital Improvement Reserve 4,017,346 4,017,346 4,017,346
Total $113,391,009 $69,906,911 $43,484,098 $12,577,238 $30,906,860
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 2000
Expenditures Unexpended Outstanding UnObligated
Budget To Date Balance Encumbrances Balance
Elementary Schools Renovation $12,876,420 $7,598,474 $5,277,946 $4,871 ,544 $406,402
Middle Schools Renovation 13,759,294 13,679,465 79,829 74,925 4,904
Other Renovation Projects 5,434,905 3,965,272 1,469,633 404,467 1,065,166
Technology Improvements 781,786 781,786
Interest Expense 262,929 308,403 (45,474) (45,474)
Capital Improvement Reserve 1,301,271 1 ,301 ,271 1,301,271
Total $34,416,605 $26,333,400 $8,083,205 $5,350,936 $2,732,269
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2000
FY 2001 FY 2000
Interest Revenue:
Interest on Bond Proceeds $790,123 $459,530
Interest on Idle Working Capital 440,578 401,471
Total Interest Revenue 1,230,701 861,001
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Regional Mitigation Project 230,692
Commonwealth:
Virginia Transportation Museum - ISTEA 196,046
VDES - 1998 Regional Mitigation 3,733
Total Intergovernmental Revenue 234,425 196,046
Revenue from Third Parties:
Verizon - Brambleton Avenue Signals 36,055
Mill Mountain Visitors Center - Private Donations 1,260
Norfolk Southern - Hunter Viaduct 950,000
InSystems Incorporated - Land Sale 11 ,000
Westview Terrace - Land Sale 125,110
Total Revenue from Third Parties 162,425 961,000
Other Revenue:
Transfers from General Fund 3,035,758 1,568,322
Transfers from Water Fund 2,900
Transfers from Sewage Fund 12,600
Transfers from Management Services Fund 100,000
General Obligation Bond Proceeds - Series 1999 27,038,000
Total Other Revenue 3,151,258 28,606,322
Total $4,778,809 $30,624,369
5
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2000
FY 2001
FY 2000
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
$1,607,693
1,486,702
108,529
6,035
12,926
93,031
4,800
185,061
1,489,774
$1,366,883
1,303,107
102,480
10,196
4,782
112,839
84,589
4,403
300,153
1,252,670
Total Operating Revenues
4,994,551
4,542,102
Operating Expenses
Personal Services
Operating Expenses
Depreciation
1,642,701 1,741 ,179
1,446,591 1,662,090
703,871 703,561
3,793,163 4,106,830
1,201,388 435,272
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Transfer from General Fund
Transfer to Capital Projects Fund
Net Nonoperating Expenses
186,270
26,327
7,207
(469,399)
(2,900)
(252,495)
153,197
28,486
14,096
(507,909)
25,000
(287,130)
Net Income
$948,893
$148,142
6
"
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2000
FY 2001 FY 2000
$3,163,201 $3,143,887
368,069 370,182
102,951 52,899
383,882 294,047
62,901 54,686
141,030 72,820
31,620 42,277
4,253,654 4,030,798
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
769,414 780,572
2,250,180 2,079,052
494,025 482,358
3,513,619 3,341,982
740,035 688,816
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges (1)
Miscellaneous Revenue
Transfer to Capital Projects Fund
170,689 184,413
(322,724)
10,078
(12,600)
(164,635) 194,491
$575,400 $883,307
Net Nonoperating Revenues (Expenses)
Net Income
(1) Through Fiscal Year 2000, interest on the 1994 Bonds issued for the Sewage
Treatment expansion was capitalized as part of the cost of the project. Because the project
is now substantially complete, interest is being expensed.
7
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2000
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Facility Fees
Parking Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
571,291 506,112
555,411 414,812
184,029 168,905
1,310,731 1,089,829
(736,522) (640,744)
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer From General Fund
Interest on Investments
Miscellaneous
7,800
29,450
3,921
22,968
654
Total Nonoperating Revenues
41,171
23,622
Net Loss
($695,351)
($617,122)
8
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2000
FY 2001
FY 2000
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
$141,180
161,267
87,488
189,067
161,165
27,458
$138,827
167,435
80,715
166,687
146,601
30,309
Total Operating Revenues
767,625
730,574
Operating Expenses
Operating Expenses
Depreciation
300,944
226,882
262,311
226,408
Total Operating Expenses
527,826
488,719
Operating Income
239,799
241,855
Nonoperating Revenues (Expenses)
Transfer From General Fund
Interest on Investments
Interest and Fiscal Charges
Operating Subsidy for GRTC
Miscellaneous
130,000
10,721 2,795
(217,395) (226,231)
(226,161) (207,522)
8,904 956
(293,931) (430,002)
($54,132) ($188,147)
Net Nonoperating Expenses
Net Loss
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2000
FY 2001 FY 2000
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
Operating Revenues
Conference Center $ $ 1,540,026 $ 1,540,026 $ 1,184,979
Total Operating Revenues 1,540,026 1,540,026 1,184,979
Operating Expenses
Personal Services 37,471 37,471 18,397
Fees for Professional Services 393,335 393,335 140,421
Administrative Expenses 791 791 3,885
Conference Center 1,147,499 1,147,499 999,668
Total Operating Expenses 431,597 1,147,499 1,579,096 1,162,371
Net Operating Income (Loss) (431,597) 392,527 (39,070) 22,608
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke 131,250 131,250 87,500
Contributions from Virginia Tech 131,250 131,250 87,500
HRCCC Settlement Proceeds. 8,000,000 8,000,000
Interest on Investments 22,065 22,065 21,196
Rent, Taxes, Insurance, and Other (14,865) (14,865) (9,882)
Net Nonoperating Revenues (Expenses) 8,284,565 (14,865) 8,269,700 186,314
Net Income Before Depreciation 7,852,968 377 ,662 8,230,630 208,922
Depreciation Expense/Replacement Reserve 189,628 77,001 266,629 264,311
Net Income $7,663,340 $300,661 $7,964,001 ($55,389)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management
10
"
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 2000
TOTALS
Department
of Materials Management Fleet Risk
Technology Control Services Management Management FY 2001 FY 2000
Operating Revenues
Charges for Services $1,518,332 $93,041 $43,700 $1,610,470 $3,310,911 $6,576,454 $5,570,805
Total Operating Revenues 1,518,332 93,041 43,700 1,610,470 3,310,911 6,576,454 5,570,805
Operating Expenses
Personal Services 808,093 46,754 11,947 518,377 76,366 1,461,537 1,349,711
Operating Expenses 520,049 6,666 122,882 419,264 3,393,111 4,461,972 3,775,308
Depreciation 126,153 7,861 809,280 943,294 947,417
Total Operating Expenses 1,454,295 53,420 142,690 1,746,921 3,469,477 6,866,803 6,072,436
Operating Income (Loss) 64,037 39,621 (98,990) (136,451 ) (158,566) (290,349) (501,631 )
Nonoperating Revenues (Expenses)
Interest Revenue 104,330 228 5,576 21 ,188 288,841 420,163 347,876
Transfer To Other Funds (4,000) (100,000) (104,000)
Transfer From Other Funds 125,900
Net Nonoperating Revenues (Expenses) 100,330 228 (94,424) 21,188 288,841 316,163 473,776
Net Income (Loss) $164,367 $39,849 ($193,414) ($115,263) $130,275 $25,814 ($27,855)
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30, 2000
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2000.
~----_.~---~-- BALANCE AT BALANCE AT BALANCE AT
FUND OCT 31,2000 RECEIPTS DISBURSEMENTS NOV 30, 2000 NOV 30, 1999
GENERAL $9,744,806.94 $7,751,068.13 $17,193,349.20 $302,525.87 $102,343.57
WATER 6,837,671.06 575,268.70 133,658.69 7,279,281.07 6,708,778.40
SEWAGE 7,281,706.00 1,353,499.15 1,639,946.74 6,995,258.41 8,227,281.53
CIVIC CENTER 802,313.84 266,821.80 321,096.73 748,038.91 795,596.47
TRANSPORTATION 134,458.37 141,082.29 103,071.98 172,468.68 (77,948.39
CAPITAL PROJECTS 45,871,301.51 1,129,586.59 2,255,249.48 44,745,638.62 61,017,358.78
CONFERENCE CENTER 813,736.46 8,084,763.27 87,740.52 8,810,759.21 1,218,709.76
RKE VALLEY DETENTION COMM 4,289,169.21 182,162.55 344,737.29 4,126,594.47 7,489,703.89
DEBT SERVICE 10,871,864.96 2,504,041.73 0.00 13,375,906.69 11,654,523.64
DEPT OF TECHNOLOGY 4,114,650.23 176,431.63 264,148.02 4,026,933.84 3,667,451.16
MATERIALS CONTROL 29,423.58 140,854.72 126,520.81 43,757.49 (9,070.48
MANAGEMENT SERVICES 154,368.13 7,688.22 7,633.31 154,423.04 244,813.35
FLEET MANAGEMENT 1,133,711.04 61,826.46 40,785.34 1,154,752.16 1,478,031.97.
PAYROLL (11,385,506.28) 14,211,603.15 14,239,186.13 (11,413,089.26) (10,O10,830.88)!
RISK MANAGEMENT 11,372,238.05 747,377.52 516,623.04 11,602,992.53 10,700,168.891
HIGHER EDUCATION AUTH 0.00 0.00 0.00 0.00 43.89i
PENSION 595,543.44 314,931.23 1,165,591.74 (255,117 .07) 1,559,232.521
SCHOOL FUND 12,536,681.11 4,505,808.28 5,637,825.75 11,404,663.64 10,348,552.58
SCHOOL CAPITAL PROJECTS (2,963,315.35) 5,992,697.73 591,020.40 2,438,361.98 1,223,929.84
SCHOOL FOOD SERVICE (460,115.44) 540,925.53 485,829.38 (405,019.29) 0.00
FDETC 43,449.16 111,807.91 175,295.52 (20,038.45) 82,183.97 i
GRANT 638,187.84 954,265.06 426,004.65 1,166,448.25 1,333,093.90 1
1
TOTAL $102,456,343.86 $49,754,511.65 $45,755,314.72_ $1 06,455,540.79 ~ 7, 753,~~~~~J
--_._---_._-,~.- ~~----~------------~_._-_.__.- _ _ _,___,______,____J
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 2000.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$10,700.08
4,637,803.98
550,000.00
22,045,426.24
12,933,481.39
4,998,500.00
18,884,926.24
14,000,000.00
3,530,380.32
_ 24,864,322.54
$106,455,540.79
DATE: DECEMBER 15, 2000
k).~/c-d-d~/
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2000
FY 2001
FY 2000
Revenue
Contributions
Investment Income
Net Appreciation in Fair Value of Investments
Bond Discount Amortization
$1,574,897
1,994,767
(12,680,209)
22,264
$1,760,720
1,513,812
(705,142)
14,957
$2,584,347
Total Revenue
($9,088,281)
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
$5,190,129
112,613
47,595
10,701
110,505
$4,710,770
231,630
65,774
3,695
76,638
Total Expenses
5,471,543
5,088,507
Net Gain (Loss)
($14,559,824)
($2,504,160)
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
NOVEMBER 30, 2000
FY 2001 FY 2000
~
Cash ($255,182) $1,559,232
Investments, at Fair Value 337,686,410 340,066,824
Due from Other Funds 1,749 16,377
Other Assets 5,097 18,000
Total Assets $337,438,074 $341,660,433
liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
$1,068,065
688
$963,920
128,656
Total Liabilities
1,068,753
1,092,576
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
350,929,145
(14,559,824)
343,072,017
(2,504,160)
Total Fund Balance
336,369,321
340,567,857
$337,438,074
$341,660,433
Total liabilities and Fund Balance
14
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER. CMC
City Clerk
215 Church Avenue. S,W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 5, 2001
File #514
Mr. Bernard Abbott
420 18th Street, S. E.
Roanoke, Virginia 24013
Dear Mr. Abbott:
I am enclosing copy of Ordinance No. 35176-010201 permanently vacating, discontinuing
and closing a certain section of Edge Hill Avenue, S. E., extending in a westerly direction
from 19th Street, for an approximate distance of21 0 feet to the intersection with 18th Street.
The above-referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 18, 2000, also adopted by the
Council on second reading on Tuesday, January 2,2001, and will be in full force and effect
ten (10) days following the date of its second reading.
S?\y~ j L
Mary F. Parker, CMC
City Clerk
MFP/ssh
Enclosure
pc: Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F,
Roanoke, Virginia 24012
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
H:\Agendas 2001 \Corresp Jan 5 2001.wpd
,,-
- -"\\ ,
'J/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGI:\IA,
The 2nd day of January, 2001.
No. 35176-010201.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
right-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter.
WHEREAS, Bernard Abbott filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate,
discontinue and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 930-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held on said application by the City Council on
December 18,2000, after due and timely notice thereof as required by 930-14, Code of the
City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens \vere
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
\
"
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
\vill result to any individual or to the public from permanently vacating, discontinuing and
closing said public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke. Virginia,
that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
That section of Edge Hill Avenue, S. E., that extends in a westerly direction
from 19th Street, S. E., for an approximate distance of 210 feet to an
intersection with 18th Street, S. E.,
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest
of the public in and to the same be, and hereby is, released insofar as the Council of the City
of Roanoke is empowered so to do with respect to the closed portion of the right-of-\vay,
reserving however, to the City of Roanoke and any utility company, including, specifically.
without limitation, providers to or for the public of cable television, electricity, natural gas
or telephone service, an easement for sewer and water mains, television cable, electric wires,
gas lines, telephone lines, and related facilities that may now be located in or across said
public right-of-way, together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such right to include the right to remove,
without the payment of compensation or damages of any kind to the owner, any landscaping,
fences, shrubbery, structure or any other encroachments on or over the easement which
impede access for maintenance or replacement purposes at the time such work is undertaken;
2
\
,.\
such easement or easements to terminate upon the later abandonment of use or pennanent
removal from the above-described public right-of-\vay of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, with said plat combining all properties \vhich would
otherwise be landlocked by the requested closure, or otherwise disposing of the land within
the right-of-way to be vacated in a manner consistent with law, designating the land within
the vacated right-of-way on said subdivision plat as a separate and individual non-buildable
lot, and retaining appropriate easements, together with the right of ingress and egress over
the same, for the installation and maintenance of any and all existing utilities that may be
located within the right-of-way. The plat also shall include a covenant that states that no
structure shall be built on said lot, or area ofland, which is within the vacated right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia.
\V'here deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not been met \vithin
a period of six (6) months froin the date of the adoption of this ordinance, then said ordinance
shall be null and void with no further action by City Council being necessary.
AT/)1 -., -9. ~
City Clerk.
H,ORD.CLOS\O.C!o..Abboll-Edge Hill-12-18-00
-J'=
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r 1 . 1 (-:
Roanoke City Department of Planning
and Code Enforcement
Room 166, Municipal Building
215 Church Avenue. S,w.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853- 1230
Email: planning@ci.roanoke.va.us
'~
~
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.Ii"
Roanoke City Council
Public Hearing Agenda Report
December 18, 2000
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request from Bernard Abbott that a portion of Edge Hill Avenue S.E.,
extending in a westerly direction from 19th Street, S.E., for an
approximate distance of 210 feet, to an intersection with 18th Street,
S.E., be permanently vacated, discontinued and closed.
Background:
The applicant, Mr. Bernard Abbott, owns and occupies the premises at 420 18th Street,
S.E., and both parcels of land abutting upon the southerly side of the above-described
section of Edge Hill Avenue, S.E.
City-owned public property, Fallon Park, abuts upon the northerly side of the subject
section of Edge Hill Avenue, S.E., (see attached Map A).
Applicant states that the land within the subject right-of-way has been maintained (mowed,
kept clean) by his family for two generations (50 years or more).
This undeveloped section of Edge Hill Avenue right-of-way intersects into a sharply curving
alignment of 18th Street, S.E. An intersection at this location would constitute an unsafe
street alignment.
Private utility companies have utilities within the right-of-way of this street section.
The application was reviewed by the Planning Commission at its regular meeting of
November 16, 2000. No concerns, objections or opposition to the applicant's proposal to
1
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
close and vacate the subject section of Edge Hill Avenue S.E., were raised or expressed
by any person or persons in attendance at the meeting. Planning Commission members
who reviewed the property in the field expressed concern for the possibility of new
construction on the vacated area. They felt that the access to the property was poor. Also,
they felt the area should remain open space because of its proximity to the park and
school. It was recommended by staff that the closure and vacation of right-of-way be
conditioned upon the applicant agreeing to designate the vacated right-of-way as a
separate, non-buildable lot on the subdivision plat. The applicant agreed to this request.
Considerations:
This application has been reviewed by internal departments, including Public Works, City
Engineer, Fire Department, the Building Commissioner, and the Department of Parks and
Recreation. No objections to the proposed vacation and closure have been received.
City Council is authorized to sell this vacated portion of the right-of-way, if it so chooses.
Section 15.-2008 of the Virginia Code (1950), as amended, authorizes a City to require an
abutting property owner to purchase as a condition of a right-of-way vacation, a vacated
right-of-way. The price, under such an arrangement, may be no greater than the property's
fair market value or its contributory value to the abutting property, whichever is greater, or
the amount agreed to by the parties. The Water Resources Committee is currently
considering a policy for the sale of public right-of-way. It is expected that a
recommendation will be forwarded to Council in the near future.
Closure and vacation of this street right-of-way will provide the applicant with additional
land sufficient in size (50'x21 0') to meet the requirements for a residential building lot.
This section of public street right-of-way has remained in an idle and unproductive status
for many years. Closure and vacation of the street section will return the land within the
right-of-way to the City real estate tax rolls.
Sanitary sewer line, serving Fallon Park Elementary School is located within the right-of-
way. Appropriate easements will be retained.
Recommendation:
The Planning Commission by a vote of 6-0 (Mr. Rife absent), recommends that City
Council approve the applicant's request to close and permanently vacate the described
section of Edge Hill Avenue, S.E., subject to the following conditions:
A. The applicant shall submit to the Agent for the Planning Commission, receive
all required approvals of, and record with the Clerk of the Circuit Court for the
City of Roanoke, a subdivision plat, with said plat combining all properties
which would otherwise be landlocked by the requested closure, or otherwise
disposing of the land within the right-of-way to be vacated in a manner
consistent with law, designating the land within the vacated right-of-way on
2
said subdivision plat as a separate and individual non-buildable lot, and
retaining appropriate easements, together with the right of ingress and
egress over the same, for the installation and maintenance of any and all
existing utilities that may be located within the right-of-way. The plat also
shall include a covenant that states that no structure shall be built on said lot.
B. The applicant shall, upon meeting all other conditions to the granting of the
application, deliver to the Clerk of the Circuit Court of the City of Roanoke,
Virginia, a certified copy of this ordinance for recordation in said Clerk's
Office, indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees, and pay such fees and
charges as are required by the Clerk to effect such recordation.
C. The applicant shall, upon a certified copy of this ordinance being recorded
by the Clerk of the Circuit Court of the City of Roanoke, Virginia, in said
Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the
Clerk's receipt, demonstrating that such recordation has occurred.
D. If the above conditions have not been met within a period of six months from
the date of the adoption of this ordinance, then said ordinance shall be null
and void with no further action by City Council being necessary
Respectfully submitted
4Jl!11. <fl~,1 A/
f/ft(//Iq c:1. '--)\j/.$/
Melvin L. Hill, Chairman
Roanoke City Planning Commission
cc: Steven J. Talevi, Assistant City Attorney
Petitioner
3
IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA
o/J7
INRE:
Application of Bernard W. Abbott
for the closure and vacation of
Edge Hill Avenue S.E.
)
)
)
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF EDGE HILL AVENUE S.E.
:rvfEMBERSOFCOUNCIL:
I, Bernard W. Abbott, do hereby make application to the Council of the City of Roanoke, to
have the public street, Edge Hill Avenue S.E., permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 15.2-2006 and Section 30-14, of the Code of the City of Roanoke
(1979), as amended. This undeveloped section of public street right-of-way is more particularly
described on the map attached, and as follows: .
That section of Edge Hill Avenue S.E., that extends in a westerly direction from 19th Street
S.E., for an approximate distance of21O feet, to an intersection with 18th Street S.E.
The grounds for the filing of this application are as follows:
1. The right-of-way of this street section has remained undeveloped for many years.
2. I, Bernard W. Abbott, have been maintaining ( mowing, cleaning up, etc.) the land
within this street right-of-way, as did my father before me for approximately the last
fifty years.
3. My children, and other children in the neighborhood play on this hillside, and I believe
that if it was ever opened it would pose a danger to the children in the area.
4. The land within the this street right-of-way is serving no useful public purpose.
WHEREFORE, I, Bernard W. Abbott, do hereby respectfully request that the above described
undeveloped public street, Edge Hill Avenue S.E., be closed, discontinued and permanently vacated
by the Council of the City of Roanoke, in accordance with Virginia Code Section 15.2-2006 and
Section 30-14, of the Code of the City of Roanoke (1979) as amended.
Respectfully Submitted
~~f2 ~
Date ~t' -ff/ p( ~()O
7J. 34 5'- ~~, L.
\
List of abutting property owners:
Tax parcel #4211901 - 401-403 19th Street S.E.
Tax parcel # 4211905 - 420 18th Street S.E.
City of Roanoke
Department of Parks and Recreation
210 Reserve Avenue
Roanoke, Virginia 24016
Bernard W. Abbott
420 18 th Street S.E.
Bernard W. Abbott
420 18th Street S.E.
I
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4:.43~ AG.
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DGE HILL AVE.
S.E.
...............
....,
AS
REQUESTED
FOR
CLOSURE
AND
::1:1.:J ~ /tCltI:Y
VACATION
sc....OOI.
91'<1''14
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MAP
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_.---~---..~
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE CLOSURE REQUEST OF:
\1' v
Bernard Abbott for a portion of Edge Hill Avenue, S.E. '00 f;,~T 2.5 A11 :46
between 18th and 19th Streets, S.E. )AFFIDA VIT
CITY OF ROANOKE
)
) TO-WIT:
)
COMMONWEALTH OF VIRGINIA
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke,
she has sent by first-class mail on the 25th day of October, 2000, notices of a public hearing to be
held on the 16th day of November, 2000, on the rezoning captioned above to the owner or agent
of the parcels listed below at their last known address:
Parcel
Owner's Name
Mailing Address
4211901
4211905
Applicant
Fallon Park
c/o Wanda Reed Parks and Rec
~CkA:dic.., IL c?Y~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 25th day of October, 2000.
d '~mry'9,~~,
My Commission expires: ~~'O\ 1 Qm~
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue. S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
December 6,2000
File #514
Mr. Bernard Abbott
420 18th Street, S. E.
Roanoke, Virginia 24013
Dear Mr. Abbott:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
December 18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Governor's School Lecture Hall, Patrick Henry High Schoo~ 02 Grandin Road, S. W.,
on your request that a certain section of Edge Hill Avenue, S. ~that extends in a westerly
direction from 19th Street, for an approximate distance of 210 feet to an intersection with
18th Street, be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning and Code Enforcement at 540-853-2344.
It will be necessary for you, or your representative, to be present at the October 16
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely, ~
IlL ~ 1. ()JJw-
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
H:\PubliC Hearings,OO\December 18, 2000wpd
~( .
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/~
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday, December
18, 2000, at 7 :00 p.m., or as soon thereafter as the matter may be heard, in the Governor's School
Lecture Hall at Patrick Henry High School, located at 2102 Grandin Road, S.W., on an
application to permanently abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following public right-of-way:
That section of Edge Hill Avenue, S. E., that extends in a westerly direction
from 19th Street, S. E., for an approximate distance of 210 feet to an
intersection with 18th Street, S. E.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this --29.tl1day of Nnm.mhpY'
,2000.
Mary F. Parker, City Clerk.
H:INOTlCEIN-SAC-Edge Hill Ave-12-18-00
'\ Publisher in the Roanoke Times once on Friday, December 1, 2000, and Friday,
December 8, 2000.
Send bill and affidavit to: Mary F. Parker
City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1535
H:\Public Hearings.OO\December 18 public hearing.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
September 15, 2000
File #514
Melvin L. Hill, Chairperson
City Planning Commission
2545 Marr Street, N. W., #15F
Roanoke, Virginia 24012
Dear Mr. Hill:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on September 14,2000, from Mr. Bernard
Abbott requesting that a section of Edge Hill.Avenue, S. E., extending in a westerly
direction from 19th Street, for an approximate distance of 210 feet, to an intersection with
18th Street, be permanently vacated, discontinued and closed.
S~y~ J ~
Mary F. Parker, CMC
City Clerk
MFP:vbc
Enclosure
Melvin L. Hill
September 15, 2000
Page 2
pc: The Honorable Mayor and Members of the Roanoke City Council
Mr. Bernard Abbott, 420 18th Street, S. E., Roanoke, Virginia 24013
Willard N. Claytor, Director, Real Estate Valuation
Evelyn S. Lander, Director, Department of Planning and Code Enforcement
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
J. Thomas Tasselli, Development Review Coordinator
>-~~
,_, ~L' . :.; .:_' : .,';;. ,-'_,'
t ! T '(
IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA
'00
14 P tt :47
INRE:
Application of Bernard W. Abbott
for the closure and vacation of
Edge Hill Avenue S.E.
)
)
)
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF EDGE HILL AVENUE S.E.
MEMBERS OF COUNCIL:
I, Bernard W. Abbott, do hereby make application to the Council of the City of Roanoke, to
have the public street, Edge Hill Avenue S.B., permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 15.2-2006 and Section 30-14, of the Code of the City of Roanoke
(1979), as amended. This undeveloped section of public street right-of-way is more particularly
described on the map attached, and as follows:
That section of Edge Hill Avenue S.B., that extends in a westerly direction from 19th Street
S.E., for an approximate distance of210 feet, to an intersection with 18th Street S.E.
The grounds for the filing of this application are as follows:
1. The right-of-way of this street section has remained undeveloped for many years.
2. I, Bernard W. Abbott, have been maintaining (mowing, cleaning up, etc.) the land
within this street right-of-way, as did my father before me for approximately the last
fifty years.
3. My children, and other children in the neighborhood play on this hillside, and I believe
that if it was ever opened it would pose a danger to the children in the area.
4. The land within the this street right-of-way is serving no us~ful p'ublic purpose.
WHEREFORE, I, Bernard W. Abbott, do hereby respecttully request that the above described
undeveloped public street, Edge Hill Avenue S.B., be closed, discontinued and permanently vacated
by the Council of the City of Roanoke, in accordance with Virginia Code Section 15.2-2006 and
Section 30-14, of the Code of the City of Roanoke (1979) as amended.
Respectfully Submitted
Pi~~
Date~ ~/ ~ ()(J(J
List of abutting property owners:
Tax parcel #4211901 - 401-403 19th Street S.B.
Tax parcel # 4211905 - 420 18th Street S.E.
City of Roanoke
Department of Parks and Recreation
210 Reserve Avenue
Roanoke, Virginia 24016
Bernard W. Abbott
420 18 th Street S.E.
Bernard W. Abbott
420 18th Street S.B.
"'.43~ Ac.
7
- S.
'If
8
9
NJI,z",4?
1>...., ~Oo.OO
DGE HILL AVE.
S.E.
-----......
........
AS
REQUESTED
FOR
CLOSURE
AND
::1:1.::1 ~ /9CKI!Y
VACATION
~~!l\l.
f~\.\.oll
1
N.
The Roan"oke,:Times
Rq~~oke, Virginia
Af f id:'l,vi t?f1 ,_PU~tl~,g~tion
TiW Roanb'ke'.l.r:L'lttes
--------------------------------------------------+---------------------------
NOTICE OF PUBLIC HEARING
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
01565732
East Hill Avenue
TO WHOM IT MAY CONCERN:
TIle Council of the CIty of
Roanoke wID hold a . Public
Hearina on MOIIday, o-nber
18, 2000, at 7:00 p.m., or aa
soon u-fter '. the matter
may be '-'d, In the Gover-
nor'. School I..ectur8 Hall at
PatrlcIl Henry High School,
Iocat8d at 2102 GrandIn RoIId,
S.W., on an application to per.
manentIy abandon, vacate,dIs-
continue and close, to the
extent the CIty baa any l8lPlJ
Interast In said public rfCht-of-
way, th. following pUblic
1 right-of-way:
I
State of Virginia
City of Roanoke
That section of EdtIe HID Ave-
nue, S. E., that extends In a
westIlIIy' d1R1Ct1on from 19th
StnIat, S. E., for an lIppR!Xl-
mata dl8tance of 210 feet to
an Intersection with 18th
StnIat, S. E.
I, (the unders igned) an authorized represen ta ti ve
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
A copy of this proposal Is avail.
lIbIe for pubHc InspeclIon In the
omce of the CIty CIetk, Aooai'
456, Munlolpal 8uI/dInI. MI., .
partIea In Interast may 8IIP!illr .
on the lIIlcJIM date and 6; .
'-'d on the question.
GIVEN under my hand this .
day of November, 2000.,',;;'
Mary F. Parker, CIty aMI
(1585732) .
PUBLISHED ON:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this __L~_day
of Decem~erA2~0~. ~itnes~ ~~_ha~d and official
seal.____~-~-~_~~____, Notary Public
My commission expires -~-~r~Qsl_. i
I
I
I
I
I
I
I
I
I
I
I
12/01 12/08
TOTAL COST:
FILED ON:
171.14
12/13/00
--------------------------------------------------+---------------------------
Billing Services Representative
Authorize
Signatur
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
January 5, 2001
File #28-448-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35177-010201 authorizing the granting of an
easement across City-owned property located at 5th Street and Luck Avenue, S. W., to
Cox Communications, Inc., for installation of a concrete pad and electrical equipment
cabinet to provide telecom circuit protection, upon certain terms and conditions. The
above-referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 18, 2000, also adopted by the
Council on second reading on Tuesday, January 2,2001, and will be in full force and
effect ten days following the date of its second reading.
~'~1.L
Mary F. Parker, CMC
City Clerk
MFP/ssh
Enclosure
pc: Catherine McCollough, General Manager, Cox Communications, 5400
Fallowater Lane, S. W., Roanoke, Virginia 24014
Philip D. Schirmer, City Engineer
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
H:\Agendas 2001\Corresp Jan 5 200J.wpd
-"0
,\J"
1:\ THE COlINCIL OF THE CITY OF ROA:\OKE, VIRGI\iL\,
The 2nd day of January, 2001.
No. 35177-010201.
AN ORDINANCE authorizing the granting of an easement across City-owned
property located at 5th Street and Luck Avenue, S.W., to Cox Communications, Inc., for the
installation of a concrete pad and electrical equipment cabinet to provide telecom circuit
protection, upon certain terms and conditions.
WHEREAS, a public hearing was held on December 18, 2000, pursuant to ~ ~ 15.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are hereby authorized to execute and attest, respectively, in a
form approved by the City Attorney, the necessary document granting an easement across
City-owned property located at 5th Street and Luck Avenue, S.W., to Cox Communications,
Inc., for the installation of a concrete pad and electrical equipment cabinet to provide te lecom
circuit protection, upon certain terms and conditions, as more particularly set forth in the
report of the Water Resources Committee dated December 4,2000.
ATTEST:
jf~
~~
City Clerk.
H 'ORO-GE:'\\OE-CQxComm-Concretc Pad.I~.18.00
REVISED
A.3.
Roanoke City Council
Regular Agenda Report
December 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia .
Dear Mayor and Members of Council:
Subject:
Easement on City Property for Cox Communications, Inc.
Jefferson Center Gymnasium - 5th and Luck, SW
The attached staff report was considered by the Water Resources Committee at its
regular meeting on November 20, 2000. At its meeting of December 4, 2000, Council
authorized the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, granting an easement across City-owned property to Cox
Communications, Inc. Said easement shall be for the purpose of installing, operating
and maintaining a concrete pad and electronics cabinet.
R~CtfUIlY subm~, J L ~'/./
!7J ~ r- CC-icV'-
Linda F, Wyatt, Chairperson
Water Resources Committee
LFW:sf
Attachments: 1
cc: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
-y -
Water Resources Committee
Regular Agenda Report
November 20, 2000
From:
Members, Water Resources Committee
sa~ Fitton,
thru Darlene L.
To:
Subject:
Easement on City Property for Cox Communications, Inc.
Jefferson Center Gymnasium - 5th and Luck, SW
Background:
Cox Communications, Inc. has requested an easement to locate an electrical
equipment cabinet on City-owned property. See Attachment #1. This easement will
permit the installation of a concrete pad and an electronics cabinet, approximately 32" X
26" X 72" high. See Attachment #2.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, granting an easement across City-owned property to Cox
Communications, Inc. Said easement shall be for the purpose of installing, operating
and maintaining a concrete pad and electronics cabinet.
Attachment(s): 2
cc: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
#00-189
H:\USER\COMMON\Council\Fitton\Cox-esmt
50400 FaI.... Ln.
ROIIIlOke, VA. 24014
August 31. 2000
RE: CanrTu1ication Cabinet at Luck & 5th St &/II
Sarah FdIcn
215 CIut:h Ave.
Roanoke, Va 24011
Dear Sarah F1tton:
Cox CaTm. is requesting pemission to IB:8 equipnn on Roanoke City
property IocaEd at eIh Sl &IV cni Luck Ave. &IV (nect to the ~ conIroI toe
. clrecdy betind the Jefferson Center Gym). The equipnent wi consist d a
COI k::l ete pad (eo"x 42"X 1 0") upon which a \iOl...lefCiaIIy pa.eed fuIy sean
electronics cabinet (32"X 26"x 72") wi be rTlOU'ted. The JUP088 fer pacing ttis
equipnent is to prtMde ..seem cirait JlII~ to VsIiI!If FiberTeI a.A...1II:lI1I
that are am!I1IIy lBfYed In that aI8EI, ttis wi aI80 aIIDN fer deIveIy d new
tec::t'iIdogie8 wittin the c:tcr.w1kMn.... VeIIftt AberTells a JAl1l1en1h1p bet1:Jeefl
Cox CaTm. cni R&B Ccmn. V*, AberTeI provides ~ local
exd1aIlge (ClEC) and \AlIIl~ aa:ess provider (CAP) service.
Cox CaTm. WI be IespoIlSitlIe far 8nf c:Bnage aued due to consInJdion
(sidewalk, grass cni pIIns). We \'AI subnit phatc8 d the consInJdion site befae
work begins and at \AlII'...-.on to inBlI8 the ~operty Is ......~
77
George BcM1er
Netvok 0es9\ ErQneer
Cox CamuicaIIons. 100.
EncIoIln (1)
GEB
<"
ATTACHMENT 1
5400 Fallowater Lane ~
Roanoke. Virginia 24014
P.O. Box , 3726
Roanoke, Virginia 24036
Ph 1540) 776-3845
Fax (540) 776-3847
cox
COMMUNICATIONS
NOV-1-2000 05:44P FROM:ODX COMM RNK 7768362
TO: 98531364
ATTACHMENT 2
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The Roanoke Times
Roanoke, Virginia:
:
Affidavit of publica~~o~
The Roanoke Time~ 0
--------------------------------------------------+---------------------------
1 ?;
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REFERENCE: 80000809
01572173
easement for cabinet
NOTICE OF PUBUC HEARING
TIle CIty of Roanoke JII'OIlOlIlIll
to.- an --n_
CIty-oWned property' for the
purpoIIIe of Install"'" CIplII'ating
and IIIlIInt8InInll a _ pad
and aIeclronIcs cabInat.
Pursuant to the requll'llrllelllB
or tt15.2-~) and 1813,
Code of 1/Ir8InI8 (1950), .
amendad, notIca Is hereby
lllven that the CIty COuncIl of
the CIty of Roenoke wiD hold a
public '-lnC on the above
matter at Its ,..... meatlna to
be held on o-mber 18,
2000, commencInC at 7:00
p.m., In the Lecture Hall of the '
Gcwemor'. School at PatrIck j
Hanly IIllh School, Iocet8lI iIt
2102 Grencln RoIId, S.W. 'Fur- .
tiler information III ~ form of
a report from the Water'
Resources Convnlttee datad
November 20, 2000 Is avaIl- .
able from the onice of the CIty ,
CIeIk for the CIty of Roanoke at
(540) 863-2&41.
CItIans shall '- the opportu.. :
~ to be '-'d and .....
their opinions on said matter:
GIVEN under my hand this 5th
day of December, 2000
Mary F. Parker, CIty CIeIk.
(1572173)
MARY F. PARKER
215 CHURCH AVENUE, SW,
ROOM 456
ROANOKE VA 24011
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
I
I
Virginia. I
Sworn and subscribed before me this __L~_-day I
of December^2~0~. ~itnes~~ hf. nd and official I
seal.____~~-JC)-~~----, Notary Publici
My commission expires _~_~J~~Q~--_. i
I
I
I
I
I
I
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City/County of Roanoke,
Commonwealth/State of
PUBLISHED ON:
12/10
TOTAL COST:
FILED ON:
100.62
12/13/00
--------------------------------------------------+---------------------------
Authorize
Signatur
Billing Services Representative
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
January 5, 2001
File #28-68-291
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 35178-010201 authorizing the donation and
conveyance of a 15-foot easement across City-owned property known as the Lincoln
Terrace Elementary School Site to Verizon, for installation of underground facilities, upon
certain terms and conditions. The above-referenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, December 18,
2000, also adopted by the Council on second reading on Tuesday, January 2,2001, and
will be in full force and effect ten days following the date of its second reading.
~IY~ 1P~
Mary F. Parker, CMC
City Clerk
MFP/ssh
Enclosure
pc: David Kennedy, Engineer, Verizon, 6136 Peters Creek Road, N. W., Suite 0,
Roanoke, Virginia 24019
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
James D. Grisso, Director of Finance
Philip D. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:\Agendas 2001\Corresp Jan 5 200\.wpd
1\) k-
\.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGI:\L-\,
The 2nd day of January, 2001.
No. 35178-010201.
AN ORDINANCE authorizing the donation and conveyance of a 15' easement across
City owned property known as the Lincoln Terrace Elementary School site to Verizon, for
installation of underground facilities, upon certain terms and conditions.
WHEREAS, a public hearing was held on December 18,2000, pursuant to ~~ 15.2-
1800(B) and 1813, Code of Virginia (I950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are hereby authorized to execute and attest, respectively, in a
form approved by the City Attorney, the necessary document donating and conveying a IS'
easement across City owned property known as the Lincoln Terrace Elementary School site
to Verizon, for installation of underground facilities to upgrade the telephone service to the
school, upon certain terms and conditions, as more particularly set forth in the report of the
Water Resources Committee dated December 4,2000.
ATTEST: 1 0
~..., :7. r~
City Clerk
H . ORD.GE~'\O-Ea.se-Verizon.Lincoln Tc:rrace-12-IS-OO
REVISED
AA.
Roanoke City Council
Regular Agenda Report
December 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Verizon Easement for Lincoln Terrace Elementary School
The attached staff report was considered by the Water Resources Committee at its
regular meeting on November 20, 2000. At its meeting of December 4, 2000, Council
authorized the City Manager to advertise a public hearing and, lacking any coments
contrary, authorize the execution of appropriate document, in a form approved by the
City Attorney, granting a fifteen-foot easement across City-owned property to Verizon.
Said easement will be for the installation of underground facilities to upgrade the
telephone service to the School.
Respectfully submitt~ / /'
;f~ r- tOr
Linda F, Wyatt, Chairperson
Water Resources Committee
LFW:sf
Attachments: 1
cc: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
-5-
Water Resources Committee
Regu~rAgendaReport
November 20, 2000
To:
From:
Members, Water Resources Commi ee
sa~itton, E oordinator
thru Darle L , City Manager
ement for Lincoln Terrace Elementary School
Subject:
Verizon
Background:
Verizon has requested a fifteen-foot easement across the Lincoln Terrace Elementary
School property for the installation of underground facilities to provide upgraded
telephone service to the School. For a sketch of the site, see Attachment #1.
Considerations:
The School Administration has reviewed the proposed easement area. On October 10,
2000, the School Board approved the easement and has recommended that the Water
Resources Committee grant the easement request. See Attachment #2.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, granting a fifteen-foot easement across City-owned property to
Verizon. Said easement will be for the installation of underground facilities to upgrade
the telephone service to the School. See Attachment #3.
Attachments: 3
cc: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
#00-190
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ATTACHMENT 2
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Roanoks City Pul1lic Schools
P. O. 50x 1:3145 - Roanoks, V A 240:31
Offics of Assistant 5upsrintsndent for Opsrations
Richard L. Kelley- (540) 85~-2276 -- Fax: (540) 85~-2590
ft,
October 11, 2000
Rece'VEor
OCT 1 3 2000
.Q...ITY MANAGER~ OffiCE
Mr. Kit Kiser, Director
Utilities and Operations
215 Church Avenue, S. W., Room 354
Roanoke, VA 24011
Dear Kit:
The School Board approved at its October 10 meeting a right-of-way
easement for Verizon to place buried telephone cable and associated
equipment near Lincoln Terrace Elementary School. A map is enclosed
detailing the location of the buried cable and poles. We recommend that
the Water Resources Committee grant the easement request.
Sincerely,
p~
Richard L. Kelley
Assistant Superintendent for Operations
re
Ene.
"
NDV-01-2000 10:47 ASST SUPT BISHOP
THIS INSTRUMENT PREPARED BY VI::.K1L.Ul.... ......J v".~....-
24012 Form # 1
ATTACHMENT 3
This Deed of Easement, made this day of .20_between
VERJZON, hereinafter called "GRANTEE" CIn OF ROANOKE
PROPERTY LOCATION: 1802 LIBERTY RD. NW. LINCOLN T~~'RACE F.T.F.M !':~J!nOT
and successors or assigns hereinafter called .. GRANTOR"
WITNESSETH
Received of the VERlZON one dollar ($1.00) in consideration of which the undersigned
hereby grant and convey unto said Company. its successors, assigns, lessees and agerus, a
t right of way and easement to consuuct. operate, maintain, replace and remove a
conununication system consisting of such poles, fixtures. guys. anchors, wires, cables, buried
cables, buried wires. posts. tenninals, location markers and other appunenances, as the
grantees may from time to time require. upon. under. across, and over the land which the
undersigned own or in which the undersigned have any interest; said land being located in
the CITY of ROANOKE ~ and
Slale of Virginia, and upon, under, along and over the roads. streets and highways adjoining
the said land. together with the following rights: Of ingress and egress over. under and across
the lands of the undersigned (0 and from said systems for the purpose of exercising the rightS
herein granted; to open and close fences. cut down and keep cut down all trees and
undergrowth within 5 feet of said system: and to pennit the anachment of and to carry
in said system lhe wires. cables. circuits and appurtenances of any other Company; including
all elcctric wires. Said easement being located and described on said land as follows:
PLACE tELEPHONE CABLE AND ASSOCIATED EQUIPMENT WITHIN A IS FT WIDE VERIZON
RIGHT OF WAY AND EASEMENT. REFER TO THE SKETCH ATTACHED TO AND MADE A PART
OF THIS RICHT OF WAY ACREEMENT.
Witness
hand and seallhis
day of
,20_
(Seal)
Grantor
(Seal)
State of Virginia.
Grantor
of
To Wit:
I,
of Virginia in and for the
that
signed to the within writing bearing date on the day of
has acknowledged the same before me in my presence and State aforesaid.
, a
NOTAllY of the State
aforesaid, do hereby cenify
whose name is
,20_
Given under my hand this
day of
.20
Notary Public
t'
My commission expires
day of
.20
R\V# 87969
ORDER"
667S4ROV
SHEET 1 OF 2
The Roanoke Times
Roanoke, ~~rgirii~
Affidavit of Publication
The RoanoiOO Tiime~';\1O 56
--------------------------------------------------+---------------------------
REFERENCE: 80000809
01572129
Telephone-School
NOTICE OF" PUBUC HEARl, NG \
! TIle CIty or Roanoke ~
to gr8IIt II tIftMn-foCIt __
mant ~ the UncolnTer-
raw EJem8IttarY School prop-
ert)', for thlt InsteHatIon of
............., facIlItIeS to pr0-
vide IIPlJIIded teIephon8 _.
wlce to the School.
PInuant to, the requIrementII
or 1115.2-1800(8) and 1813,
Code of ~nIa (1960), aa
amended, notIotI I. hereby
glven that the CIty Council of
the CIty of RolInoke wHl hold 8
public hearlna on the aIIllW,
IMtl8r at Its ......... meellnC to '
be held on Deosmber 14,
2000, cominancIn& at 7:00
p.m., .In the Lacture HaD' of the
Govemor'. SChool at PatrIck
Henry ~W1' School, Iocat8d at
2102 ....n RoIId, S.W. Fur-
tf!lI!',,~ In the form of
Z'=n::. =
" 3b, 2000 Ie __-
abIlI from the omce of the CIty
.~~ 0( Roanoke at
~ lIhIIIl '-the opportu-
nity, to be '-I'd and ~
their opInlonl1 on said matter. '
GIVEN under my hand this 5th
day of December, 2000
Mary F. Parker, CIty Clerk.
"2129)
,/)' ,
MARY F. PARKER
215 CHURCH AVENUE, SW,
ROOM 456
ROANOKE VA 24011
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _l~1d1__day
of Decem~en 2000: wtltnjOs_m~ hand and official
seal._~_J:l_~~_______, Notary Public
My commission expires
~_31-rali2lj----- .
PUBLISHED ON:
12/10
TOTAL COST:
FILED ON:
107.64
12/13/00
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
Authorized ~d ~ ;Jilt
Signatu __ _ <<<K'j__Z_)!;J-iLti,)~____. Billing Services Representative
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 5, 2001
File #468
Ms. Mary Rapoport
3401 West Ridge Road, S. W.
Roanoke, Virginia 24014
Dear Ms. Rapoport:
I am enclosing copy of Ordinance No. 35179-010201 granting a revocable license to permit
the construction and encroachment of a paved parking area 25-feet into the public right-of-
way in front of the property located at 1313 Peters Creek Road, N. W., identified as Official
Tax No. 2770604, upon certain terms and conditions. The above-referenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 18, 2000, also adopted by the Council on second reading on Tuesday,
January 2, 2001.
The above-referenced measure will be in full force and effect at such time as a copy, duly
signed, sealed and acknowledged by you, has been admitted to record at the cost of the
licensee in the Office of the Circuit Court of the City of Roanoke, and shall remain in effect
only so long as a valid, current certificate evidencing the issuance required in paragraph
4 of the above-referenced ordinance is on file in the City Clerk's Office.
?Ae~ ;.P~
Mary F. Parker, CMC
City Clerk
MFP/ssh
Enclosure
pc: - James D. Grisso, Director of Finance
Philip D. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
Darlene L. Burcham, City Manager
H:\Agendas 200 1 \Corresp Ian 5 200l.wpd
-c~
\.
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGl0JlA,
The 2nd day of January, 2001.
No. 35179-010201.
AN ORDINANCE granting a revocable license to permit the constmction and encroachment
of a paved parking area twenty-five (25) feet into the public right-of-way in front of the property
located at 1313 Peters Creek Road, N. W., and bearing Official Tax No. 2770604, upon certain temlS
and conditions.
WHEREAS, a public hearing was held on December 18,2000, pursuant to 99152-1800(B)
and 1813, Code ofYirginia (1950), as amended, at which hearing all parties in interest and citizens
were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Permission is hereby granted the current owner, Mary Rapoport ("Licensee") and its
grantees, assignees, or successors in interest, of the property bearing Official Tax No. 2770604.
otherwise known as 1313 Peters Creek Road, N.W., within the City of Roanoke, to permit the
constmction and encroachment ofa paved parking area twenty-five (25) feet into the public right-of-
way of Peters Creek Road, N.W., as more fuIly described in a report of the Water Resources
Committee dated December 4,2000.
2. Said license, granted pursuant to 915.2-2010, Code ofYirginia (1950), as amended.
shaIl be revocable at the pleasure of the Council of the City of Roanoke and subject to all the
limitations contained in the aforesaid 915.2-2010.
3. It shall be agreed by the Licensee that, in maintaining such encroachment. the
Licensee and its grantees, assignees, or successors in interest shall agree to indemnify and save
ham1less the City of Roanoke, its officials, officers and employees from all claims for injuries or
damages to persons or property that may arise by reason of the above-described encroachment in the
public right-of-way.
4. Licensee, its grantors, assigns or successor in interest shall for the duration of this
license maintain on file with the City Clerk's Office evidence of insurance coverage in the amounts
not less than 5300,000.00. This insurance requirement may be met by either homeowner's insurance
or commercial general liability insurance. Certificate of insurance must list the City of Roanoke.
its officers, employees, agents and volunteers as additional insureds. Certificate shall state that
insurance may not be canceled or materially altered without 30 days written advance notice of such
cancellation or alteration being provided to the Director of Utilities and Operations of the City of
Roanoke.
5. The City Clerk shall transmit an attested copy of this ordinance to Mary Rapoport.
3401 West Ridge Road, S.W., Roanoke, Virginia 24014.
6. This ordinance shall be in full force and effect at such time as a copy, duly signed,
sealed, and acknowledged by Mary Rapoport, has been admitted to record, at the cost of the
Licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke and shall remain in
effect only so long as a valid, current certificate evidencing the insurance required in Paragraph -+
above is on file in the office of the City Clerk.
ATTEST:
City Clerk.
2
.
ACCEPTED and EXECUTED by the undersigned this
day of
Mary Rapoport
COMMONWEAL TH OF VIRGINIA
~
9 To-Wit:
~
The foregoing instrument was acknowledged before me in my jurisdiction aforesaid this
_ day of , by Mary Rapoport.
My Commission expires:
Notary Public
H ORD-GEN'OEnc-Rapopon-PetersCrkRd-11.18-00
REVISED
A.5.
Roanoke City Council
Regular Agenda Report
December 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Encroachment into Public Right-of-Way - Proposed Parking
Area, 131 Peters Creek Road, NW - Official Tax No.
2770604
The attached staff report was considered by the Water Resources Committee at its
regular meeting on November 20, 2000. At its meeting of December 4, 2000, Council
authorized the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, granting a revocable license to the property owners at 1313 Peters
Creek Road, NW, to allow construction of a parking area encroaching approximately
twenty-five feet into the right-of-way of Peters Creek Road, NW.
-,pecttullY subm~ed,
'1~T~~
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:sf
Attachments: 1
cc: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Mary Rapoport, 3401 West Ridge Road, Roanoke, VA 24014
-,=,-
"
Water Resources Committee
Regular Agenda Report
November 20, 2000
To:
Members, Water Resources Committee
sar~itton, Engin ~or
thru Darlene '. , ity Manager
Encroachment into Public Right-of-Way - Proposed Parking Area
1313 Peters Creek Road, NW - Official Tax No. 2770604
From:
Subject:
Background:
The property owner at 1313 Peters Creek Road, NW (Ms. Mary Rapoport) has
requested permission to install an asphalt parking area in the front yard of the existing
structure. This proposed parking will encroach into the public right-of-way. See
Attachment #1.
Considerations:
The proposed parking area will encroach approximately twenty-five feet into the right-
of-way of Peters Creek Road, NW. See Attachment #2 for sketch of site, and
Attachment #3 for GIS aerial photo. The right-of-way of Peters Creek Road at this
location is more than ninety (90) feet in width. The property owner has requested a
revocable license to allow the parking area to be constructed in the right-of-way. The
parking area would be consistent with parking areas on the two adjacent properties.
Liability insurance and indemnification of City by the property owner shall be provided
by the property owner as specified in the attached exhibit. See Attachment #4.
Recommended Action(s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of the appropriate document, in a form approved
by the City Attorney, granting a revocable license to the property owners at 1313 Peters
Creek Road, NW, to allow construction of a parking area encroaching approximately
twenty-five feet into the right-of-way of Peters Creek Road, NW.
Attachments: 4
cc: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Mary Rapoport, 3401 West Ridge Road, Roanoke, VA 24014
#00 -191
H:\USER\COMMON\Council\Fitton\encrch-pcr
FROM : ~ EGG COUNCIL
PKN: NO. 540 345 3958
ATTACHMENT 1
'--.
October 27, 2000
Sarah Fitton
Engineering Dept.,
City ofRaonoke~ Municipal Bldg.
21S Church Ave.. SW
Roanoke. VA 24011
Dear Ms. Fitton,
I am applying for an encroachment pennit on a piece of property I own at 13 J 3 Peters
. Creek Rd. The property purchased in July. is zoned C-l. We have convened a residence
into a small freestanding office and need parking. According to code we can have no
fewer than three spaces. The property's topography in the rear of the buildiq is such
that this is not possible (hillside). This leaves the front
I am asking for pcnniS$ion to encroach on twenty-five feet oCtile city's right of way.
This, along with hopefully a variance for a zero set back from my property line would
allow at least three cars to park, turn around, and exit safely onto Petets Creek Road.
Almost every property lot on the same block of Peters Creek is now a COII1InCrcial
establishment, and almost all of them have p&rking in front Several Of1hc propcnies
have pmting on what appears to be city right of way. since the parking comes right to the
sidewalk. In fact, what I am asking to do with this permit of encroechment is simply to
mirror Illy next-door neighbor's p&rIcing arranacmcnt. We share a drive onto the street
and this would be the safest arrangement, would took the best from the road, and would
allow me to comply fully with city parking regulations.
I appreciate your help with this maner. Please contact me with your recommendations as
soon as possible.
Mary Rapoport
3401 West Ridge R
Roenoke. VA 24014
34' 3958 (ph & fix)
--~6p/
o IRON PIN SET
. RON PIN rOUNO
THIS IS 10 CERTlFY lWIT AN AC1IJoIol. F1ElD SURVEY or XREloll5Es SHOWM HEREON tlA5 BEEN
PERFOI!WED UNDER ltf S\JPERYIS1OII; THAT AU. IllPRO'/OI NIl) I/lSIU tI/IllEHCE or EJ\SDlENTS .IIlE
SHOWN HEREON. NlQ '!MAT THERE 1M. NO ENCAC>>oCH\lENTS IIoIPRCMIIENT'S EITHER fIlOIol AOJOtNING
PREMISES OR FROIl sue.JECT PRElo\ISES OTHER TIWl SHowN HEREON. THI$ SURVEY WAll PERfORIAED
'MTHOU'l' THE BENtm or A TITlE IIEPORT AND IS sulJJECT 10 INFORIiIAllON WHICH MAY BE DISClOSED BY
SUCH. PROPERlY IS IN F.E.IlA ~ ZONE X UNSHADED, X SIWlED ANO ZONE 14:. SEE MAP
'S'181CD04111 (EFFECT1IIE DATE: peT.1S. 1993)
PB2. PG196
(RKE CO)
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APPROX. LOC. 12" WAT
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PETERS CREEK ROAD, N.W.
R/W VARIES
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PARKING STUDY FOR
J. 8. RAPOPORT
MARY E. RAPOPORT
1313 PETERS CREEK ROAD, N.W.
LOT 1, SECTION 2
PINE RIDGE TERRACE
PLAT BOOK 2, PAGE 196 (RKE.CO.)
AND PORTIONS OF LOTS 4, 5 & 6
GOLDSMITH TERRACE
PLAT BOOK 1, PAGE 364 (RKE.CO.)
CITY OF ROANOKE, VIRGINIA
DATE: DECEMBER 7, 2000
JOB NUMBER R0000328
SCALE: 1" = 30'
TEL: 540-772-9580 FAX: 540-772-8050
PW.NERS ARCHrTECTS ENGINEERS SURVEYORS
Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018
r1\LZER
I / ,
\ .~! -
"&~CTINO TOMO....OW
. PlNI€RC 0 ARCHlTECTS
o E~ 0 SURVtYt:ltS
ROA.NOKE CITY GIS
http://www.webgis.net/scripts/esrin
ATTACHMENT 3
ROANOKE CITY GIS
Parcel: 2770604 Parcel Address: LOT I & PT 4-5 & 6 BLK 2 PINE RIDGE TERR-GOLDSMIT
Owner: RAPOPORT, J B
RAPOPORT, MARY E
3401 WEST RIDGE RD SW
ROANOKE, VA
Instr.No.: 00009240 Acres:
3,636,398
~
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3,636,130
11,044,429
Map Width-268'
DISCLAIMER: The infonnation contained on this page is NOT to be co
"legal description". Map infonnation is believed to be accurate but accur
Any errors or omissions should be reported to the City of Roanoke Engin
no event will the City of Roanoke be liable for any damages, including 10
profits, business interruption, loss of business infonnation or other pecun
arise from the use of this map or the infonnation it contains.
Map Data as of: October 2000
Real Estate Data as of: October 2000
Page generated on 11/8100 9:40: 12 AM
lof2
11/8/009:41 AM
ATTACHMENT #4
EXHIBIT A
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
COMMERCIAL
Owner shall obtain liability insurance coverage with respect to claims arising out of the
subject matter of this agreement. The amount of such insurance shall not be less than:
A. General Aggregate $300,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $300,000
E. Above amounts may be met by umbrella form coverage in a minimum amount of
$1,000,000 aggregate; $1,000,000 each occurrence.
Owner shall name the City, its officers, agents, employees, and volunteers as additional
insured as its interests may appear on the above policy. Such coverage shall not be
canceled or materially altered except after thirty (30) days prior written notice of such
cancellation or material alteration to the City Manager of the City of Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and
employees. from all claims for injuries or damages. including legal fees. to persons or
property that may arise by reason of the encroachment over public right-of-way.
The Roanoke Times
Roanoke, Virr~rtia
Affidavit of P\,\Q),ic;::, at:i,.,Op. .
The RoanokeU*i~es ' 56
--------------------------------------------------+---------------------------
REFERENCE: 80000809
01572098
Notice of pub. heari
NOTICE OF PUBUC HEARING
TIle CIty of Roanoke ~
to ... a IlMlO8bIe ___ to
the property _ at 1313
~ CnIek RoIIdi N.W., to
allow ~ of a parIdnC
~ *IcroachInll twenty-IM
feat Into the puIIIIc r1llht-ot-way
cif'" CnIek RoIIdi N.W.
,~ to the I1ICIlIIrements
, of tt16.2-18OO(8) and 1813,
CalIf.> -., \/I"'" (1950), as
-cllIIl, notice Is het'eby
llY"IIi~ the CIty CouncIl of
the Cltj of Roanoke will hold a
. JIIIlIIlq-.mc on the ,above
matir lit Its ,...1IIMtInll to .
._ on December 18,
2000, CoI1lll*lClnC at 7:00
p.nt.. .....,. Lecltura HlIlt of the
GcMIrilOr'. School at, Patrtck
Henry HW1 School, Iocat8d at
2102 GrandIn RoIId, S.W. Fur-
thIr. ~ In the form of
. fNifOtt from tha Water
=rr ~=.::
oblll """ the 0flIce of the CIty
a.1l_"'- CIty of Roanoke at
~)i~-2541.
CItIrens.... '- the 0pportu-
nity to lie "-II and ~
thW opinions on said matter.
GIVEN __ my hand this lith
day of December, 2000
Mary F. Parker, CIty CIeIk.
(1672088)
MARY F. PARKER
215 CHURCH AVENUE, SW,
ROOM 456
ROANOKE VA 24011
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this _J_~~_day
of Decembrrn~2000: Witnes~~.h;nd and official
seal.__~-~--g_~~-----, Notary Public
My commission expires
-~-~jJ-&1D~__.
PUBLISHED ON:
12/10
TOTAL COST:
FILED ON:
107.64
12/13/00
--------------------------------------------------+---------------------------
__ __~~~------, Billing Services Representative
c -,-' , - "'--'''-''-'''-'''-''-''~Y---'''''''''''',,-''''--''''"''~-___'___''_'''-'-'__''''_'''''=''''___'_'''''''''_'~__"''_'''''"__ ,,,~_v_,__,,,p,,,'.__1_"_~"_'"
MARY F. PARKER. CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 5, 2001
File #373
Ms. Sandra Rouse
4251 Carr Rouse Road, S. W.
Roanoke, Virginia 24014
Dear Ms. Rouse:
I am enclosing copy of Ordinance No. 35180-010201 authorizing the proper City officials
to enter into a lease agreement between the City and Sandra Rouse, for use of a 12.17-
acre tract of land located along Back Creek, for agricultural purposes, for a five year period,
effective January 15, 2001, at an annual rental of $1 0.00 per acre, and upon certain terms
and conditions. The above-referenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, December 18, 2000, also
adopted by the Council on second reading on Tuesday, January 2,2001, and will be in full
force and effect ten days following the date of its second reading.
Sincerely, a
0~r,~c ~
City Clerk
MFP/ssh
Enclosure
pc: Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Jesse H. Perdue, Manager, Water Department
H:\Agendas 200 1 \Corresp Jan 5 200\.wpd
.----., /1
\, ,~
I) ,..
[\[ THE COL'NCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of January, 2001.
No. 35180-010201.
AN ORDINANCE authorizing the proper City officials to enter into a lease agreement
between the City and Sandra Rouse, for use of a 12.17 -acre tract of land for agricultural purposes,
upon certain terms and conditions.
WHEREAS, a public hearing was held on December 18,2000 pursuant to ~~ 15.2-1800(8)
and 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens
were afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City
Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form
approved by the City Attorney, the appropriate lease agreement with Sandra Rouse, for the lease of
a 12.17-acre tract of land, identified by Roanoke County Tax No. 089.00-03-00-0000), located along
Back Creek for agricultural purposes to provide pasture for horses, for a five (5) year period,
effective January 15,2001, at an annual rental of$1 0.00 per acre per year, and upon such other terms
and conditions as are deemed appropriate and as more particularly set forth in the report to this
Council dated December 4, 2000.
~
~ oJ. P (Mk..
ATTEST:
City Clerk.
H ORD-GEN\O-L-Rouse-B3ck Creek(horses) (5yrsl-12-18-00
A.6
REVISED
Roanoke City Council
Regular Agenda Report
December 18, 2000
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Lease of City Property - Sack Creek
The attached staff report was considered by the Water Resources Committee at its
regular meeting on November 20, 2000. At its meeting of December 4, 2000, Council
authorized the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution on an appropriate document to lease the above
City-owned property for a five-year term, with a 60-day mutual termination provision.
R~CtfUIlY submitte~
t?)~ 7~&
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:sf
Attachments: 1
cc: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Jesse H. Perdue, Manager, Water Department
Sarah E. Fitton, Engineering Coordinator
Sandra Rouse, 4251 Carr Rouse Road, Roanoke, VA 24014
- ,-
Water Resources Committee
Regu~rAgendaReport
November 20,2000
To:
Members, Water Resourkes Co e
sar~tton'~En ire e , g Coordinator
thruaD~~n'e~' am, ity Manager
~
,.,
Lease of City~roperty - Back Creek
From:
Subject:
Background:
Several properties along Back Creek in Roanoke County were acquired in the late
1970's to enable the future development of a reservoir. (See Attachment 1 for map of
site) There are no immediate plans to develop the reservoir and the property is
currently vacant. Ms. Sandra Rouse, an adjacent property owner of one of the parcels
containing 12.17 acres (identified by Roanoke County Tax No. 089.00-03-36.00-0000)
has requested an agricultural lease for this parcel to provide pasture for horses. (See
Attachment 2)
Considerations:
Grazing on the tract will serve the primary purpose of keeping it cleared and eliminating
the need for City forces to provide maintenance. The lease rate for agricultural property
is Ten Dollars ($10) per acre per year, which will yield an annual revenue of $121.70.
Lessees will be required to erect and maintain fencing as necessary, remove fencing at
our request upon termination of lease, and assume all liability for damage to and by
their actions or actions of their livestock, machinery, equipment, employees, and
guests. Liability insurance will be provided by Lessee as specified in Attachment 3.
Recommended Action( s):
Authorize the City Manager to advertise a public hearing and, lacking any comments to
the contrary, authorize the execution of an appropriate document to lease the above
City-owned property for a five-year term, with a 60-day mutual termination provision.
Attachment(s): 3
cc: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Jesse H. Perdue, Manager, Water Department
Sandra Rouse, 4251 Carr Rouse Road, Roanoke, VA 24014
H:\USER\COMMON\Council\Fitton\Rouse-ls
#00-192
A IT ACHMENT 3
INSURANCE REQUIREMENTS
FOR AGRICULTURAL LEASES
Lessee shall obtain liability insurance coverage with respect to claims arising out of the
subject matter of this agreement. The amount of such insurance shall not be less than:
A. General aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
E. Above amounts may be met by umbrella form coverage in a minimum amount of
$1,000,000 aggregate; $1,000,000 each occurrence.
Lessee shall name the City, its officers, agents, employees and volunteers as additional
insured as its interests may appear on the above policy. Such coverage shall not be
canceled or materially altered except after thirty (30) days prior written notice of such
cancellation or material alteration to the City Manager for the City of Roanoke.
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ATTACHMENT 3
INSURANCE REQUIREMENTS
FOR AGRICULTURAL lEASES
Lessee shall obtain liability insurance coverage with respect to claims arising out of the
subject matter of this agreement. The amount of such insurance shall not be less than:
A. General aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
E. Above amounts may be met by umbrella form coverage in a minimum amount of
$1,000,000 aggregate; $1,000,000 each occurrence.
Lessee shall name the City, its officers, agents, employees and volunteers as additional
insured as its interests may appear on the above policy. Such coverage shall not be
canceled or materially altered except after thirty (30) days prior written notice of such
cancellation or material alteration to the City Manager for the City of Roanoke.
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E.mail: clerk@cLroanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
December 6,2000
File #2-24-27 -51-166-200-322-330-373-448-467-
468-514
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised public hearings to be held on
Monday, December 18, 2000, at 7:00 p.m., in the Governor's School Lecture Hall, Patrick
Henry High School, 2102 Grandin Road, S. W., on the following matters:
(1) Request of Bernard W. Abbott that a certain section of Edge Hill Avenue,
S. E., that extends in a westerly direction from 19th Street, for an approximate
distance of 210 feet to an intersection with 18th Street, be permanently
vacated, discontinued and closed.
(2) Public hearing to consider an amendment to Division 5, Special District
Regulations, Article III, District Regulations, Chapter 36.1, Zoning, Code
of the City of Roanoke (1979), as amended, to include a subdivision
entitled Subdivision H, INPUD, Institutional Planned Unit Development
District, and to amend and reordain Section 36.1-562, Standards,
Division 12, Group Care Facilities, Article IV, Supplementary
Regulations, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as
amended, to provide for a new institutional planned unit development district.
(3) Public hearing to consider execution of a document to grant an easement
across City-owned property located at 5th Street and Luck Avenue, S. W., to
Cox Communications, Inc., to install, operate and maintain a concrete pad
and electronics cabinet.
H:\Public Hearings.OOlDecember 18. 2000.wpd
The Honorable Mayor and Members
of the Roanoke City Council
December 6, 2000
Page 2
(4) Public hearing to consider execution of a document to grant a 15-foot
easement across City-owned property to Verizon for installation of
underground facilities to upgrade telephone service to Lincoln Terrace
Elementary School.
(5) Public hearing to consider execution of a document to grant a revocable
license to property owners at 1313 Peters Creek Road, N. W., to allow
construction of a parking area encroaching approximately 25 feet into the
right-of-way of Peters Cr~ek Road, N. W.
(6) Public hearing to consider execution of a document to lease property located
in the Back Creek area in Roanoke County, identified as Official Tax No.
089.00-03-36.00-0000 for agricultural purposes, to Ms. Sandra Rouse for a
term of five years.
For your review prior to the December 18 public hearings, I am enclosing copy of the
applicable City Planning Commission reports and/or other reports pertaining to the public
hearings.
With kindest personal regards, I am
S/h~ j~
Mary F. Parker, CMC
City Clerk
MFP:sm
Enclosure
pc: ('Melvin L. Hill, Chair, City Planning Commission, 2545 Marr Street, N. W., #15F,
Roanoke, Virginia 24012
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public .
Schools
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
H:IPublic Hearings.OOIDecember 18. 2000.wpd
The Honorable Mayor and Members
of the Roanoke City Council
December 6, 2000 .
Page 3
pc: Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
Sarah E. Fitton, Engineering Coordinator
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
Stephanie M. Moon, Deputy City Clerk
Cindy M. Ayers, Executive Secretary, City Manager's Office
H:\Public Hearings.OOIDecember 18, 2000.wpd
Th~ Roartbke Times
Rbanoke, Virginia
Aft6d",vit'\ (9f :\Ph~~ication
The Roanoke Times
--------------------------------------------------+---------------------------
REFERENCE: 80000809
01572201
lease property
NOTICE OF PUBUC HEARING
TIle aty of Roanok8 Pl'OPO"lI
to __ a 12.17_ tnICt of
CIty.-cl property IoC8tlKI
aIonI Back Creek In Roanok8
COunt) and Identified by
Roanoke Count) Tax No.
089;00-03-38.00-0000 for
8lJklUIbnI purposes.
PunIuant'to the ~
of ft15.2.18OO(8) and 1813,
Code of ~ (1950), .
amended, notice Is hereby
__ thIIt the aty CouncIl of
the CIty of Roanok8 wiD hold a
public '-In& on the abcMl
IlIlIlt8r at ItS ,..... meatInI to
ba held on December 18,
2000, commencInll at 7:00
p.m., In the L.eclUnI Hall of the
QcMmor'. S4lhIIOI at' PldIIck
Henry ItWI School, IocatlId at
2102 ...... RoIId, S.W. Fur-
ther information In the fonn of
a report from the Water
R_ CornmIttlIe dat8d
March 8, 2000 Is aveIIabIe
from the 0III0e of the CIty Clerk
for the CIty of' AoInoke at
(540) 853.2541. '
'ClUr8nlIIhBII '- the oppOrtu.
nIty to be '-Il and express
their opinions on said matter. ,
GIVEN under my hand this 5th
d8y of December, 2000
Mary F. PlIrker, CIty Clerk.
(1572201)
MARY F. PARKER
215 CHURCH AVENUE, SW,
ROOM 456
ROANOKE VA 24011
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia.
Sworn and subscribed before me this __L~jjb__day
of Decembex tJ~OOO._ Witne::p~~~~and and official
seal____~~--~-~J-~-----, Notary Public
My commission expires ~__~~_~~~____.
PUBLISHED ON:
12/10
TOTAL COST:
FILED ON:
107.64
12/13/00
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - --
Authoriz
Signat
_~>l:i0!~':~______ '
Billing Services Representative
,
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER, CMC
City Clerk
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541 .
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 5, 2001
File #15-72-110
Ms. Louise H. Patterson
3559 Hartland Road, S. W.
Roanoke, Virginia 24015
,I
I
/'
Dear Ms. Patterson:
At.~ regular meeting of the Council of the City of Roanoke which was held on Monday, '
January 2, 2001, you were appointed as a member of the Advisory Board for Human
Development for a term ending November 30, 2003.
Enclosed you will find a Certificate of your appointment and an Oath of Affirmation
, of Office which may be administered by the Clerk of the Circuit Court of the City of
-;,.. Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
-"",
Avenue, S. W.
'::
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:\Agendas 2001 IC'orresp Jan 5 200\.wpd
'-
Ms. Louise H. Patterson
January 5, 2001
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Advisory Board of
Human Development.
~e~ J. ~
Mary F. Parker, CMC
City Clerk
MFP/ssh
Enclosures
pc: Stephanie M. Moon, Deputy City Clerk
Teresa I. McDaniel, Secretary, Advisory Board of Human Development
-I>
H:\Agendas 2001 \Corresp Jan 5 2001. wpd
CITY OF ROANOKE
)
) To-wit:
)
COMMONWEALTH OF VIRGINIA
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of January, 2001, LOUISE H. PATTERSON was appointed
as a member of the Advisory Board of Human Development for a term ending November
30,2003.
Given under my hand and the Seal of the City of Roanoke this 5th day of January,
2001.
nt-o
1.~
City Clerk
H:\Agendas 2001\Corresp Jan 5 2001.wpd
"
CITY OF ROANOKE
OFFICE OF CITY CLERK
MARY F. PARKER. CMC
City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
January 5, 2001
File #15-72-110
Mr. Clarence W. Hall
542 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Hall:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 2, 2001, you were appointed as a member of the Advisory Board for Human
Development for a term ending November 30,2004.
Enclosed you will find a Certificate of your appointment and an Oath of Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Virginia Freedom of Information Act.
H:\Agendas 200 I \ColTesp Jan 5 2001.wpd
~,
Mr. Clarence W. 'Hall
January 5, 2001
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Advisory Board of
Human Development.
Sincerely, f)
Ift~ ). r4A.l.,
Mary F. Parker, ,CMC
City Clerk
MFP/ssh
Enclosures
pc Stephanie M. Moon, Deputy City Clerk
Teresa I. McDaniel, Secretary, Advisory Board of Human Development
H:\Agendas 200 I ICorresp Jan 5 200 l. wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of January, 2001, CLARENCE W. HALL was appointed as a
member of the Advisory Board of Human Development for a term ending November 30,
2004.
Given under my hand and the Seal of the City of Roanoke this 5th day of January,
2001.
1It~ l~
City Clerk
H:\Agendas 2001\Corresp Jan 5 200J.wpd