Loading...
HomeMy WebLinkAboutCouncil Actions 07-21-97TROUT 33497 ROANOKE CITY CO UNCIL REGULAR SESSION July 21, 1997 12:15p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order-- Roll Call. Council Members Harris and White were absent. At 12:17 p.m., the meeting was declared in recess and reconvened at 12:25 p.m., in the Emergency Operations Center Conference Room, Room 159, Municipal Building South. Ao A briefing by the Director of Finance with regard to Utihties Reduction Specialists, Inc. (12:15 p.m. - 1:00 p.m.) No action taken. File #1-111-330 At 12:55 p.m., the meeting was declared in recess and reconvened in the City Council Chamber at 1:30 p.m. Bo A briefing by the City Manager with regard to the City's Vision Statement. (1:30 p.m. - 1:45 p.m.) Received and filed. File #72-132-175-404-467-450 At 1:50 p.m., the meeting was declared in recess until 2:00 p.m. 2 ROANOKE CITY CO UNCIL REGULAR SESSION July 21, 1997 2:00p. m. CITY COUNCIL CHAMBER /1 GEND/t FOR THE COUNCIL Call to Order-- Roll Call. Council Members Harris and White were absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop No. 50, Woodlawn United Methodist Church. Welcome. Mayor Bowers. Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, July 24, 1997, at 7:00 p.m. 3 Roanoke City Council will hold a public hearing on Monday, July 28 at 7:00 p.m., in the Exhibition Hall, Roanoke Civic Center, 710 Williamson Road, N. E., to receive comments of citizens with regard to a report of the Modified Election District Task Force. Roanoke City Council will hold workshops on Tuesday, July 29 at 2:00 p.m., and Tuesday, August 12 at 2:00 p.m. (if needed) in the Emergency Operations Center Conference Room, Room 159, Municipal South, 215 Church Avenue, S. W., with regard to a report of the Modified Election District Task Force. THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR AT 853-2541. PRESENTATIONS: The Mayor presented Awards of Financial Reporting Achievement for the City of Roanoke and the City of Roanoke Pension Plan to the Director of Finance. File #1-10-80-429 On behalf of the City of Roanoke, the Mayor accepted a plaque from the Virginia Commonwealth Games expressing appreciation to the City for serving as a 1997 Presenting Sponsor of the Commonwealth Games of Virginia. File #80-334 4 0 CONSENT AGENDA C-1 C-2 C-3 (APPROVED 5-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the pubhc interview of School Board applicants held on Thursday, April 24, 1997. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #110-132 Executive Session. A report of the City Manager requesting an Executive Session to discuss the possible use of real property for a pubhc purpose, specifically the possible lease of certain property for use by the City, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #132-166-373 Executive Session. C-4 C-5 A report of the City Attorney requesting an Executive Session to discuss a matter of actual litigation, specifically litigation brought on behalf of the City, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Withdrawn. Executive Session. A report of the City Manager with regard to a proposal of the Roanoke Neighborhood Development Corporation. RECOMMENDED ACTION: Receive and file. File #178-200-236-450-511 C-6 A status report of the Director of Finance with regard to the matching conthbution of $5.00 to the International City Management Association Retirement Corporation Deferred Compensation Plan on behalf of certain City employees. RECOMMENDED ACTION: Receive and file. File #184-429 REGULAR AGENDA 0 HEARING OF CITIZENS UPON PUBLIC MATTERS: Request to address Council with regard to the City of Roanoke Pension Plan. Richard B. Sarver, Roanoke Fire Fighters Association, Spokesperson. (5 minutes) Deferred until the regular meeting of Council on Monday, August 4, 1997. File #70-184-429 6 0 PETITIONS AND COMMUNICATIONS: ao A communication from the Honorable W. Alvin Hudson, Sheriff, recommending the addition of five full-time positions at the Roanoke City Jail; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 33499-072197. (5-0) File #60-121-123-184 bo A communication from Gilbert E. Butler, Jr., Secretary, Roanoke City Electoral Board, in connection with a temporary change in the polling place for Raleigh Court No. 2 Precinct from Woodrow Wilson Middle School, to Roanoke Church of Christ, 2606 Brandon Avenue, S. W. Council authorized a public hearing to be held on Monday, August 18, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard in the Council Chamber. File #40-215-467 Co A communication from Kit B. Kiser, City representative, Roanoke Valley Resource Authority, recommending approval of an amendment to the Resource Authority's annual budget for fiscal year 1997-98. Adopted Resolution No. 33500-072197. (5-0) File #60-253-/~ Y de A communication from the Roanoke City School Board requesting appropriations and transfers to various school accounts; and a report of the Director of Finance recommending that Council concur in the request. Adopted Budget Ordinance No. 33501-072197. (5-0) File #60-236-467 7 5. REPORTS OF OFFICERS: a. CITY MANAGER: A report with regard to implementation of the City's Sohd Waste Automation Program. (15 minutes) Received and filed. File #144 ITEMS RECOMMENDED FOR ACTION: A report recommending execution of certain agreements and documents relating to construction and dedication of the 1-581 Interchange at Valley View - Phase I, and Valley View Boulevard Extended; and appropriation and transfer of funds in connection therewith. Adopted Budget Ordinance No. 33502 and Ordinance No. 33503 on first reading. (4-1, Vice-Mayor Wyatt voted no.) File #20-28-60-77-200-217-450-455-467-514 o A report recommending execution of Change Order No. 2 to the City's contract with Bryant Electric Company, Inc., in the amount of $33,074.80, in connection with the Tinker Creek Interceptor Sewer Replacement project. Adopted Ordinance No. 33504-072197. (5-0) File #27 A report recommending execution of Change Order No. 4 to the City's contract with Mattem & Craig, Inc., in the amount of $82,000.00, for consulting services in connection with the 1-581 Interchange project. Adopted Budget Ordinance No. 33505 on first reading and Resolution No. 33506-072197. (5-0) File #20-60-77-217-379-405 A report recommending execution of an agreement with the Garden City Recreation Club, authorizing construction of a permanent concession/storage/restroom building at Garden City Park. Adopted Ordinance No. 33507 on first reading. (5-0) File #67-166-467 A report recommending acceptance of the lowest responsible bids subm/tted to the City for supplying required amounts of water and sewage treatment chemicals for fiscal year 1997-98. Adopted Resolution No. 33508-072197. (5-0) File #27-467-472 A report recommending purchase of certain automated refuse containers fi.om Toter, Inc., for a total cost of $811,688.75; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 33509-072197 and Resolution No. 33510-072197. (5-0) File #60-144-472 A report recommending that bids received for personal computers and related equipment be rejected. Adopted Budget Ordinance No. 33511-072197 and Resolution No. 33512-072197. (5-0) File #270-301-472 A report recommending acceptance of additional funds, in the mount of $88,137.00, from the U. S. Department of Justice, Forfeited Property Shahng Program; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 33513-072197. (5-0) File #5-60-236 6. REPORTS OF COMMITTEES: ao A report of the Bid Committee recommending that bids received for replacement of fire alarm and temperature controls at the Roanoke Civic Center, be rejected. Council Member John H. Parrott, Chairperson. Adopted Resolution No. 33514-072197. (5-0) File #70-192-472 A report of the Bid Committee recommending execution of a contract with E. C. Pace Company, Inc., in the amount of $219,029.00, for construction of the Precision Circle Roadway Construction Project. Council Member John H. Parrott, Chairperson. Adopted Ordinance No. 33515-072197. (5-0) File #207-450 Co A report of the City Planning Commission recommending that the Peters Creek Road Extension bridge be named the Veterans of Foreign Wars Bridge in honor of the veterans of foreign wars in the Roanoke Valley. Gilbert E. Butler, Jr., Chairperson. Referred to the War Memorial recommendation to Council. File #102-200-514-518 Committee for report and l0 7. UNFINISHED BUSINESS: ao A report of the City Manager recommending acceptance of a matching grant through the Clean Sites Program from the Virginia Department of Housing and Community Development, for the purpose of supporting the Gainsboro Professional Park Project; and appropriation of funds in connection therewith. Denied. File tt60-67-165-178-200-236 0 INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Ordinance No. 33489, on second reading, authorizing the proper City officials to enter into a Lease Agreement between the City and Virginia PCS Alliance, L.C., a Virginia Limited Liability Company, for use of the Washington Heights Water Tank and site located in the 4100 block of Wyoming Avenue, N. W., and use of the Summit Water Tank and site located on the dead end of Summit Way Drive, S. W. (a private road) for the placement, operation and maintenance of Personal Commtmication System antennas and related equipment, upon certain terms and conditions. Adopted Ordinance No. 33489-072197. (5-0) File #51-166-262-373-468-472-514 Ordinance No. 33494, on second reading, granting a conditional permit to allow for the encroachment of a parking area over and into the right- of-way along Windsor Avenue, S. W., located adjacent to the parking area of the Raleigh Court United Methodist Church, Official Tax No. 1440701, subject to any required approval of the Board of Zoning Appeals, upon certain terms and conditions. Adopted Ordinance No. 33494-072197. (5-0) File 11166-169-215-514 0 MOTIONS AND MISCELLANEOUS BUSINESS: ao bo Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. CERTIFICATION OF EXECUTIVE SESSION. (4-0, Vice-Mayor Wyatt was absent.) Appointed Sherley E. Stuart as a member of the Special Events Committee for a term ending June 30, 1998. File #110-317 Appointed Bruce L. Robinson as a member of the Fair Housing Board for a term ending March 31, 2000. File #15-110-178 Appointed David C. Anderson as a City representative to the Fifth Planning District Commission for a term ending June 30, 2000. File #15-110-200-326 Appointed Michael L. Ramsey as a member of the Roanoke Public Library Board for a term ending June 30, 2000. File #15-110-323 At 6:00 p.m., the meeting was declared in recess until 7:00 p.m. 12 ROANOKE CITY CO UNCIL REGULAR SESSION July 21, 1997 7:00p. m. CI T Y CO UNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order-- Roll Call. Council Members Harris and White were absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. PRESENTATIONS: The Mayor presented an Honorary Citizenship Certificate and a Crystal Star to Ms. Julia Aleksandrova, a resident of Pskov, Russia, Roanoke's Sister City. File #80-327 13 PUBLIC HEARINGS: Public heating on the request of GFW Construction Corporation that a 1.96-acre tract of land located on Orange Avenue, N. E., (Route 460 East), described as Official Tax No. 7140114, be rezoned from LM, Light Manufacturing District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Carolyn H. Furrow, Attorney. Adopted Ordinance No. 33516 on first reading. (5-0) File #51 Public hearing on the request of Apurva B. and Chhaya A. Shukla that a tract of land located at 2315 Colonial Avenue, S. W., described as Official Tax No. 1270541, be rezoned from C-l, Office District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioners. James R. Cromwell, Attorney. Denied. File #51 Public heating to receive citizen comments with regard to the City's proposed Capital Improvement Program totaling $39,030,000.00. W. Robert Herbert, City Manager. Adopted Ordinance Nos. 33497-072197 and 33498-072197. (5-0) File #27-32-40-53-57-67-102-166-217-450-467-514 B. OTHER HEARING OF CITIZENS. Ms. Patricia Earls, 717 Mississippi Avenue, N. E., appeared before Council and requested that the City Code be amended to allow the keeping of Vietnamese pot-bellied pigs in the City of Roanoke. The remarks were received and filed. File #24-54-66 14 Ms. Beatrice Gushy, P. O. Box 9675, addressed Council with regard to the natural beauty of Carvins Cove, and expressed concern relative to a proposal which was presented to the Water Resources Committee at its meeting on July 21, 1997, to permit mountain bike racing at Carvins Cove. File #66-468 CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. JAMES D. GRISSO Director of Finance CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 R O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director Ju~ 16,1997 Mary F. Parker, City Clerk FROM: James D. Grisso, Director of Finance SUIkIECT: Briefing Please reserve space on the July 21, 1997 agenda of City Council at 12:15 p.m. for a briefing on Utilities Reduction Specialists, Inc. The briefing will take approximately thirty minutes with a fifteen minute question and answer session immediately following. JDG:s Utility Information System Briefing City of Roanoke Presented by the Utility Information Team Council Briefing - July 21, 1997 1 Section l: BackgroUnd Council Briefing - July 21, 1997 2 Team Members & Mission Dave Anderson, Treasurer Tom Baldwin, Auditing Kathy Cox, CIS John Gamand, Billings & Collections Jesse Hall, Finance Sam Hayes, Utility Lines · Linda Isom, Billings & Collections · Dana Long, Billings & Collections · Teresa Peck, Billings & Collections · Jesse Perdue, Water Department · Annette Smith, CIS "Develop a strategy for implementation of a Utility Information System to provide a flexible, efficient, and economical solution resulting in ultimate internal and external customer convenience and service satisfaction." Council Briefing - July 21, 1997 3 Team Goals: External & Internal Improvements · Improve customer service · Improve system capabilities · Improve staff productivity and efficiency · Prepare for tomorrow · Reduce operational costs · Improve safety Council Briefing - July 21, 1997 4 Treasurer *process 170,000/yr Finance Customers *City: 36,000 *Other: 400 Utility Lines/Meter Shop (Work Orders/Service Orders: 17,000/yr) 40,000 meters Utility Info~ation System Contract Meter Readers *3 readers * 1 supervisor Commercial: 3,200 Residential: 33,000 Industrial: 56 Council Briefing - July 21, 1997 Payments Billing/Collections * 16,000 billed momhly *doortags *cutoffs, removals Volumes of paper 5 History of System: 17 years 1980 - Remote billing through NCC in Charlotte, NC 1984 - Purchased Utility Billing System from NCC 1986 - Implemented service order processing 1990 - Automated meter reading using hand-held devices and added notes facility - reduced meter reading staff by 1 position Today- System no longer marketed -- supported in-house; does not support the year 2000 Council Briefing - July 21, 1997 6 Selection of a new System · Review & reengineer current processes · Issue RFP based on new processes bid closed 7/15/97 - 3 Vendors responded · Evaluate & select system · Make recommendation to ITC - Fall '97 · Award Bid - 1 st qtr 1998 · Implement new system - 1 st qtr. 1999 Council Briefing - July 21, 1997 7 Section 11 Recommendations'. Customer Service Improvements Council Briefing - July 21, 1997 8 Customer Service · Easy service sign-up - telephone fax - intemet · Eliminate written contracts Customer information package · New bill form, information flyers Council Briefing - July 21, 1997 9 Internal Improvements · Work Orders/Service Orders: - Improve scheduling, tracking Link together Utility Lines & OBC Automated inventory & work history · Collections.' - Automate current manual process Increase revenues, improve tracking · Integrate "paperless office" concepts Council Briefing - July 21, 1997 10 Section 111 Recommendations' · Improving Meter Reader Safety & Productivity Council Briefing - July 21, 1997 12 Meter Reading Issues Current situation: 3 meter readers & 1 supervisor read 1,500 commercial meters monthly read 36,000 residential meters quarterly meter replacement program Council Briefing - July 21, 1997 13 Meter Reading- Safety Issues Ladder 1. Avg. 75 lb lid 2. Vault requires entry 3. High traffic area Council Briefing - July 21, 1997 14 Meter Reading- Safety Issues Meter located in middle of high traffic Council Briefing - July 21, 1997 15 Meter Reading- Safety Issues Vaults located at intersection Council Briefing - July 21, 1997 16 Meter Reading- Safety Issues 125 lb vault lid requires 2 people to lift Council Briefing - July 21, 1997 17 Meter Reading Technology TOUCH READ Council Briefing - July 21, 1997 18 Meter Reading Technology · RADIO READ .TELEPHONE .SATELLITE Council Briefing - July 21, 1997 19 Recommendations (Large Meters) · Increase # large meters replaced each year · All new meters have automated-read capability · Replace problem meters with automated- read meters Council Briefing - July 21, 1997 20 I ~; L661 ' [ ~; -glnf - Su~o!.xl~t I!ouno~3 s~uotuo~xo:tdtui Kouo!o~ot~ :y oo.t~oS aotuolsn~) [euo!l.tppv AI Additional Improvements Additional collection strategies for unpaid bills Interactive Voice Response Technology (IVR) Main Line extension refunds Investigation Service · Ad ustments for leaks Fire Hydrants Fees, penalties, deposits, service charges, $ limits Pools & sewer exempt meters Cut-off notification Service Orders (after hours) Council Briefing - July 21, 1997 22 Closing Remarks Council Briefing - July 21, 1997 23 Progress Report Roanoke City Council Visioning Process July 21, 1 997 VIRGINIA,CHARTERED 1882 Presentation Outline · The Vision Statement · Process Participation Statistics · Priority Responses to Question 1 - '~/hat is it that you like bset about living or working in Roanoke?" · Priority Responses to Question 2 - *~Nhat ia already happening in Roanoke to make the vision a rseiity?' · Priority Responses to Question 3 - "What else needs to happen to make the vision a reality?" - Progress to date · Next Steps The Vision Statement · Two suggestions were received from the Cultural Services Committee to modify the Quality of Life component of the vision stetement: "Roanoke will be s community where every per~on end every family is important end respected. We will be s community of stable, safe, hoaltlw, caring, and friendly neighborhoods. We will protect our natural environment and promote cultural, social, economlrn and recreational opportunities that encourage present and future generations to choose Roanoke as their home." Process Participation Statistics · Quality of Life Community Forum - Saturday, FebruarY 1, 1997 at 9:00 a.m. - Jefferson Center Fitzpatrick Hall - 89 Participants + Staff Fecilitatore/Recordsre - 491 Responses to Questions 2 and 3 - 40 Volunteers to Sews on Implementation Teams Process Participation Statistics · Quality of Life · Economy Community Forum - Tuesday, February 11, 1997 at 7:00 p.m. - Roanoke Civic Center Exhibit Hall - 50 Participant. + Staff Facilitatom/Recordere - 357 Reaponea~ to Queationa 2 and 3 - 14 Volunteers to Serve on Implementation Teams Process Participation Statistics · Quality of Life · Economy · Education Community Forum - Saturday, February 22, 1997 at 2:00 p.m. - Jefferson Center Fitzpatrick Hall - 54 Participenfe + Staff Facilitators/Recorders - 338 Reaponse~ to Questions 2 and 3 - 21 Volunteers to Serve on Implementation Teams Process Participation Statistics · Quality of Life · Economy · Education · Effective Government Community Forum - Thumday, March 6, 1997 at 7:00 p.m. - Jefferson Center Fitzpatrick Hall - 27 Attendee~ + Staff Facllitatom/Recordsre - 152 Reapon~e~ to Queltion~ 2 and 3 - 12 Voluntaem to Serve on Implementation Teams Process Participation Statistics · ©uat~ty of Life · E,::;~omy · Education · Effective Government Community Forum · Leadership Team Forum - Thursday, February 20, 1997 - 302 Responses to Que~tions 2 and 3 Process Participation Statistics · Quality of Life · Economy · Education · Effective Government Community Forum · Leadership Team Forum · Community Survey - Mailing to approximately 500 community lesders/orgsnizatione - PublL~hed in Roanoke Tlme~ - Publlehed on the City's Intemet Home Page, CltyWeb - 94 Rsepor~se to Quseflons 2 an~l 3 Process Participation Statistics · ~:)ualit,/ of L~fe · Economy · Education · Effective Government Community Forum · Leadership Team Forum · Community Survey · City Council Visioning Work Ses$1one - 60 priority actions identified by Council to support the vision ara included as responses to Question 3 Process Participation Summary · 220 Participants in the 4 Community Forums · 87 Volunteers to Serve on Implementation Teame · Community survey form actively publicized · Active Involvement of City Council and the city'e Leadership Team · 273 Responee8 to Question 1 · 1,794 Responses to Questlone 2 and 3 Priority Responses to Question I "What is it that you like best about living or working in the City of Roanoke?" · Quality of life - Community spirit - Diverse opportunitle~ - Diverse population - Friendly people with strong work ethic - Good place to raise a family - Neighborhood living - Safety Priority Responses to Question 1 "What is it that you like best about living or working in the City of Roanoke? ' · Quality of life · Cultural and educational opportunities - Adult and higher education choice,& - Library ~yetmTt - Quality school - Variety of cultural opportunitle~ Response categories listed in priority order ' Re~ponoe catogodo, liotod In prtori~y order Priority Responses to Question 1 'llVhat is it that you like best about living or working in the City of Roanoke?' · {~ality of life · '~Uli'~Jr3t af~d educational opportunities · Natural beauty and clean environment - Clean air and water - Climate - Mountains - Proximity to outdoor recreational opportunities Priority Responses to Question 1 ".Wig_at is !t ~at you like best about living or working in the City · Quality of life · Cultural and educational opportunities · Natural beauty and ciean environment · Accaeeibility, size and convenience - Convenient location - Ease of travel - Ideal size - Small town atmosphere ' Response categorle. Ilited In priority order ' Response citigorliI IIitId in priority order Priority Responses to Question I "What is it that you like best about living or working in the City of Roanoke?" · Quality of hfe · Cut;ufa! ar, d educational opportunities · NaturAl beaulty and clean environment · Accessibility, size and convenienc · Effective government - Good se.lc. - Pa.ici~to~ government - Pmgr~iven~ - R~nslvene~ Priority Responses to Question 1 "What is it that you like best about living or working in the City of Roanoke?' · Quality of life · Cultural and educational opportunities · Natural beauty and clean environment · Accessibility, size and convenience · Effective government · Cost of riving - Low cost of living - Low taxse * Response categorlet Illt~l In priority order ' RilpOflII catl~oriiI IIItld in priority order Priority Responses to Question I *'What is it that you like best about living or working in the City of Roanoke?" · Quality of life · Culturat and educational opportunities · Natural beauty and clean environment · Accessibility, size and convenience · Effective government · Cost of living · Business community - Community support - Competitiveness kaepa cost of living Iow - Diversity of products and eervicee Response citegorlei II-t~d in priority order PHority Responses to Question 2 "What is already happening in Roanoke to make the Economy component of the vision · reality?" · Government and community support - Good Infrsetructum - water, sewer and roadways * Reipon~e calego~e~ IIIt~l In priority OrdM' :F Priority Responses to Question 2 "What is already happening in Roanoke to make the Economv component of the vision a reality?' · Go~ernment and community support · Downtown and gateway neighborhooda - Dynamic market district * Re~ponse cltegoriel listed In priority order Priority Responses to Question 2 "What is already happening in Roanoke to make the Economy component of the vision a reality?" · Government and community support · Downtown and gateway neighborhoods · Encouragement/aeelatance for exlaflng and new buaineeaee - Recognition of need to work with existing and new buslnease~ · Response categoric4 listed in priority order Priority Responses to Question 2 "What is already happening in Roanoke to make the Economy component of the vision a reality?" · Government and community support · Downtow~l and gateway neighborhoods · E~couragement/assistance for existing and ~'lew businesses · Regional cooperation and community partnerahipe - Regional cooperation Priority Responses to Question 2' "What is already happening in Roanoke to make the Economy component of the vision a reality?" · Government and communiTM support · Downtown and gateway neighborhoods · Encouragement/assistance for existing and new businesses · Regional cooperation and community partnerships · Education and job training - Partnershipe with Virginia Tech and other higher education Institutions Response cstegorise listed In priority order * Reeponie cat~orise ~ In prterity order Priority Responses to Question 2 "What is already happening in Roanoke to make the Economy component of the vision a reality?' · Government and community support · Downtown and gateway neighborhoods · Encouragement/assistance for existing and ~ew businesses · Re,cjional cooperation and community partnerships · Education and job training · People, Iiveabillty and natural beauty - Work ethic of the people · Response categorle~ list~ in priority order Priority Responses to Question 3 "What else needs to happen to make the Economy component of the vision a reality?" · Government and community support - Better transportaUon ecces~ . Seconcl StroM/Gain~x)ro Road and Petem Creek Road pmJecte nearing compiMion · $28.3 million in recommem~d ClP for n~ highway projects · S?.0 million In recommended CIP for I.S8t interchange · VDOT study in progress for 1-73 · Reiponie mitegorlee listed In priority order Priority Responses to Question 3 "What else needs to happen to make the Economy component of the vision a reality?" · Gover?;ment arid commLmity support · Regional cooperation and community partnerships - More real regional cooperation · Regional cooperation pmjacte with Roanoke County radio communioationa, solid waste management, development review and employee health cam · Fifth Planning Dietrlct Regional Alliance cmatod to increase regional cooperation and find new waye to address the Issue of competitlveneee [Regional Competitiven#~ Act] - Quarterly meetlnga of Roanoke City Council and Roanoke County Board of Supervlaom to dlacu~e new Inltlatlvee Response categories listed In priority o~ler Priority Responses to Question 3 "What else needs to happen to make the Ecortomv component of the vision a reality?" · Government and community support · Regional cooperation and community partnerships · Encouragement/aeeletance for existing and new businesses - Redevelop industrial armm and review old land use~ · Creation of eeeond Enterprlee Zone covering the Inventor of vacant Indultdal aitee In the city · $4.0 million In recommended Capital Improvement Program to expend Roanoke Center for Industry and Technology * R#ponas oategorIN listed In pdoflty order Priority Responses to Question 3 "What else needs to happen to make the Ecenom¥ component of the vision a rea//ty?" · Governrne~]t and community support '. · Regional cooperation and community partnerships = ,::~:o~r,~gcment/assistance for existing and · Education and job ~ining - Incma~ abll~ to up~ skil~ of workfome to match n~ of busin~ - Hlgh~ Eduction Caner pmj~t to enhance acoa~ to unde~mdua~, gmdua~ c~E and ~tning op~n~ee for p~ple in ~e ~lon [~o¢. S~ of ~e C~ r~ommend~on ~ cma~ a SS.0 million Inve~ ~n~ - Fi~ DIs~ Employment a~ Training Conao~um Rea~n.e ca~oH~ li.~ In pHo~ o~er Priority Responses to Question 3 "What else needs to happen to make the Economy component of the vision a reality?" · Government and community support · Regional cooperation and community partnerships · Encouragement/assistance for existing and new businesses · Education a~td job training · People, liveability and natural beauty - Identifying and developing leaclore, then nurture · Neighborhood Partaerehlp training for neighborhood leedem - L#demhip Roanoke Valley epooaored by Regional Chamber of Commerce · City LeedemhIp Team'e work to become a high performance orgenizatloa * RIIponla cltlgoHII IIM In priority order . ~ Priority Responses to Question 3 "What else needs to happen to make the Economy component of the vision a reality?-- · Government and community support · ::~egional cooperaUon and community partnerships · ~,~couragemenfJassistance for existing and new · Education and job training ·People( tiveabili~ a~d natural beau~ · Downto~ and ga~wy neighbo~de - Inner caw ho~in~neigh~ impmve~ - Re~l Ina~on p~mm - Removal of Junk ~ and pew cleanup p~mm - C~aflon of an Inner C~ Honalng S~ Talk Fome [MWo¢s S~ of ~e C~ ~ommend~on] Res~nse ca~od~ IIt~ In pHod~ o~er Priority Responses to Question 2 "What is already happening in Roanoke to make the Education component of the vision a reality?' · Human, phyeical, program and technology resources - Upgrades to schools * Response categorle~ listed in p~o~tty orde~ Priority Responses to Question 2 "What is already happening in Roanoke to make the Education component of the vision a reality?' · Human. physical, program and technology ~sources · Cooperation, Involvement and partnerships - Strong plrtnerahipl between the school system, city government and other agencls~ Priority Responses to Question 2 "What is already happening in Roanoke to make the Educa#oq component of the vision a reality?" · Human, physical, program and technology resources · Cooperation. involvement and partnerships · Adult/higher education - Many graduate programs in the area, Including the Graduate Center * Response categories listed In priority order * Responae ¢ategerles hted in pdority order Priority Responses to Question 2 "What is already happening in Roanoke to make the EdFca~ign component of the vision a reality?" · Human, physical, program and technology ('~ ~,otJrces · Cooperation, involvement and partnerships · Adult/higher education · Social Issues and quality of fife - City schools try hard for diversity within schools while still keeping neighborhoods intact ' Response categories Ii/rid In priority order Priority Responses to Question 2 "What is already happening in Roanoke to make the Education component of the vision a reality?" · Human, physical, program and technology resources · Cooperation, involvement and partnerships · AdultJhigher education · Social issues and quality of life · Performance and structure - City schools ara accountable for their "product" * Responie calabooses II~tat in pri~ order Priority Responses to Question 3 "What else needs to happen to make the Education component of the vision a reality? · Human, physical, program and technology resources - Need to ply our toacher8 well to insure their long-term commitment to city schools · Incremental funding being pmvlcled for ~:hool Board's request to Increase average teacher salarle~ to Ute national average by Fiscal Year * Relponle categories Ii/ted in priority order Priority Responses to Question 3 "What else needs to happen to make the Education component of the vision a reality?-- · Human, physical, program and technology resources · Social i~ue~ and quality of life - More family Involvement with education * Relpon~e catlgoM4 Ii/rid I~ priOrity order Priority Responses to Question 3 "What else needs to happen to make the Edueadon component of the vision a reality?" · ~-p.m~an~ physical? program and technology r,~sources · Socu~l issues and quality of life · Cooperation, Involvement and partnerahipe - Collaborative effort with busine~ to educate a variety of workers · Fifth District Employment and Training Conaortium · Higher Education Center · Response categortee listed in priodty order Priority Responses to Question 3 "What else needs to happen to make the Education component of the vision a reality?-- · Human. physical: program and technology resources · Social issues and quality of life · Cooperation, involvement and partnerships · Performance and itructum - Pay more attention to truancy end drop-out rate · School Board obJectivel to by FIIcei Year 199899: * Improve ~tndent attendance rate 10~ each year, and ' Reduce clropolJt rite for IlCOndlry ItUdlnte t% each year. · Uae of grant funding to contract with Total Action Agalnat Poverty for family coun~eling eewlcae to reduce truancy Retix)nil cltegOril~ Iitt~l In priority order ~ Priority Responses to Question 3 "What else needs to happen to make the Education component of the vision a reality?' · Human, physical, program and technology r?sources · Social issues and quality of life · Cooperation, involvement and partnerships · Performance and structure · Adult/higher education - New higher education center - Higher Education Canter ' Reeponle categorie~ II, ted In priority order Priority Responses to Question 2 "What is e/ready happening in Roanoke to make the Effective Governmflu~ component of the vision a reality?' · PartJclpatory government - Neighborhood groul~ Input * Reopofloe cate~orlM ~ In priority order Priority Responses to Question 2 "What is already happening in Roanoke to make the Effective Governmcn{ component of the vision a reality?' · Participatory government · Efficient and effective govemment - Employee toan~ working on redselgntng work processe~ Priority Responses to Question 2 "What is already happening in Roanoke to make the Government component of the vision a reality?" · Participatory government · Efficient and effective government · Regional cooperation - Regional cooperation effortl * Response catogorle~ listed In priority order * Relponle cate~ea Iiitld in priority ordlt Priority Responses to Question 2 *'What is already happening in Roanoke to make the Effect/va Government component of the vision a reality?' · ~ ~':~ictpatory government · Efficient and effective government · Regional cooperation · Leadership/governance - Like at-large election of Council - all seven are responsible for the whole city Priority Responses to Question 2 "What is already happening in Roanoke to make the Effect/vi Government component of the vision a reali~/?' · Participatory government · Efficient and effective government · Regional cooperation · Leadership/governance · Utilization of all available resourcee - Public/private partnershtl~ Response cat~gorle~ listed in priority order · RNl~n~e c~t~odN linted in priority order Priority Responses to Question 2 "What is already happening in Roanoke to make the Effective Governmer~ component of the vision a reality?' · Participatory government · Efficient and effective government · ~egionat cooperation · Leadership/governance · !Jtitization of ail available resources · Physical improvements - Current sewer system expansion Response categorlee listed In prindty order Priority Responses to Question 2 "What is already happening in Roanoke to make the Effectiwl Government component of the vision a reality?" · Participatory government · Efficient and effective government · Regional cooperation · Leadership/governance · Utilization of all available resources · Physical improvements · Economy, education and quality of life - Historic pre~ervation that protects neighborhoods ° R~lmrme catego~e~ llatmJ in priority orcler Priority Responses to Question 3 "What else needs to happen to make the Effective Government component of the vision a reality?' · Efficient and effective government - Benchmark against best practice - City needs to operate a~ · bimins~ · Fire Department, Nur~ng Home and Residential Solid Wimte Collection Automntion proJect~ · Pa~clpation in Regional Indicators and Benchmarks Project aponaomcl by the New Century Council · Internal benchmarking end performlnce measurement project to support continuing wed[ with the visioning initiative * Responie categorie~ listed In prlortty orcler ~ Priority Responses to Question 3 ~Vhst else needs to happen to make the EffUSive Govemman~ component of the vision a realily?' · Efficient and effective government · Partlcipato~/govemment - Ombudsman - Re~ponsiv® in a timely fashion . Citizens Service Center atm'tup and continued expansion · Re~ponae categmte~ Ilitl(I In pdorlty order Priority Responses to Question 3 "What else needs to happen to make the Eflflcdve Government component of the vision a reality?' · Efficient and effective government · ~:~rt~ctpatory government · Leadership/governance - Keep focused on the target and measure our progreee...performance measurement . Continua to refine the visioning data to be mom mesningful to vision implementation ti&mi ,, . Initiate a benchmarklng/performence measurement project · Engage citizana and the Lesdemhlp Team in the development of measurable goals and objectives and continuing to Integrate the vleioning initiative within the bualnasa atrucfure of city government · Communlcate...communicato...communicate * Respones categories lintld in priority onler ~ Priority Responses to Question 3 "What else needs to happen to make the Effe~ive Govemrnen~ component of the vision a reality?" · Efficient and effective government · Participatory government · Leadership/governance · Utilization of all available resources - Cultivate and embrace entrepreneurial atmosphere - Look for creative solutions non-typical of government · City Loaderehlp Toam'a efforts to foator the development of a high performance organization · Responas categories listed in priority order Priority Responses to Question 3 "What else needs to happen to make the Effective Government component of the vision a reality?" · Efficient and effective government · P~icipatory government · L.~adership/governance · Udiization of all available resources · Physical improvement~ - Build Roanoke River Greanway to connect the region · $740,000 Included in recommended Capital Improvement Program to fund the Mill Mountain Greenway, the pilot project selected by the Roanoke Valley Greenwayl Staertng CommWee · Response categories listed In priory order Priority Responses to Question 3 "What else needs to happen to make the Effective Government component of the vision a reality?" · Efficient and effective gove'rnment · Participatory goyernment · Leadership/~ovemance · Utilization of all available resources · Physical improvements · Regional cooperation - Extend regional cooperation to Implementation of plar~ developed · Radio communications project approved for Implementation · Residential aolid weste collection to be revliltad after implementation of city automation project · Employee health care project in negotiation phase · Response cltlgoHN listed in prior/order ~ Priority Responses to Question 3 "What else nead~ to happen to make the Effective Government component of the vision a reality?' · Efficient and effective government · P~rticipatory government · L~adershiplgovernance · Utilization of all available resources · P~ysical improvements · ;~e~ional cooperation · Economy, education and quality of - Need economy to support retirement community, i.e. job~ · $4.0 million expansion of Roanoke Center for InduatP/ and Technology · Economic development efforts created/retained over 1,600 Jobs during Fiscal Yoar t99~-97 ' Response categories listed in priority order Priority Responses to Question 2 "What is already happening in Roanoke to make the Quality of Life component of the vision a reality?" · Cultural, educational and recreational programs - Cultural en~ironment and Initiatives * Responie categories IMted in prk)rit~ order Priority Responses to Question 2 "What is already happening in Roanoke to make the Qualitv of Life component of the vision a reality?' ·Cuitural, educational and recreational programs · Govemancelleademhip - Making regional efforts, e.g. efficiency morse ' Re~ponie ¢lt~gorte~ Ilsteci In priority order Priority Responses to Question 2 'What is a/ready happening in Roanoke to make the Qualitv of ~ component of the vision · reality?' · Cultural. educational and recreational programs · Governance/leadership · Neighborhoods - Neighborhood partnerahil~ have come together to promote citizen involvement In improving our neighborhoods · Response categocles IIs~e4 in priority on]er Priority Responses to Question 2 "What is already happening in Roanoke to make the Qualitv of Lif~ component of the vision a reality?" · Cultural, educational and recreational pro(crams · Governance/leadership · Neighborhoods · Social Issues - Formal endorsement of cultural and racial dlveraity Priority Responses to Question 2 "what is already happening in Roanoke to make the Qualify of U~ component of the vfs~on a reality?' · Cultural, educational and recreational programs · Governance/leadership · Neighborhoods · Social issues · Natural environment and historic preservation - Move to protect and enhance the environment and natural beauty Response ca~egorins Ilated in priority order Response categories IIIIKI In priority order Priority Responses to Question 2 "what is already happening in Roanoke to make the Qualify of Life component of the vision a reality?' · Cultural. educational and recreational programs · Governance/leadership · Neighborhoods · Social issues · Natural environment and historic preservation · Economy and Transportation - Downtown renewal, constant revitalization Priority Responses to Question 3 '1,q/hat else needs to happen to make the Quality of Lif~ component of the vision a reality?' · Neighborhoocl~ - Neighborhood infraatmctura impmvement~ · $~3 million in new finding Included In recommended capital improvement program for:. * Neighborhood curt), gutllr and siclew~lk · NelghlmrhoocI park improvemem ° Nelghbodt0od store1 drains * Hew traffic ~lgnll~ Response categories Ii~ted In priority order Response categories listed In priority order Priority Responses to Question 3 "What else needs to happen to make the C~uality of Life component of the vision a reality?" · Cultural, educational and recreational programs - Financial support for performing arts . $2.0 million in city funding Included in recommended capital improvement program for renovation of Jefferson Center Performance Hall · $441,000 in Fiscal Year 1997-98 budget to be allocated by Cultural Services Committee Priority Responses to Question 3 "What else needs to happen to make the (~uality of Life component of the vision a reality?" - Nei§hborhoods - Cultural educational and recreationa~ programs · Natural environment and historic preservation - Clean up city streets . city Action Team's efforts to target areas in need of improvement and coordinate cleanup efforta - Tire amnesty day · Additional funding provided in Fiscal Year 1997-98 budget for alley maintenance * Response categories listed in priority order * Response categories listed in priority order Priority Responses to Question 3 "What else needs to happen to make the Quality of Life component of the vision a reality?" ~ Neighborhoods ~ ~:,;am~'a¢ enviro~'*;ment and historic preservation · Social issues - Teenage health and teenage pregnancy . Participation In Out of Wedlock Birth Initiative in coordination with federal and state govemmenta - monetary incentive to reduce out of wedlock births * Response categories listed in priority order Priority Responses to Question 3 "What else needs to happen to make the (~uality of Life component of the vision a reality?." · Neighborhoods - Cultural, educational and recreatio~al programs - Natura~ envi:.'onment and historic preservation · Governance/leadership - Expand regional cooperation issue . Fifth Planning District Regional Alliance's work regarding the Regional Competitiveness Act - state monetary Incentives to enhance regional cooperation * Response categories listed in priority order Priority Responses to Question 3 "What else needs to happen to make the (~uafity of Life component of the vision a reality?" - Neighborhoods ~ Cu',turai, educatio~d and recreational programs = Geve~ nance/ieadership · Economy and Transportation - Nurture existing business development Next steps * Response categories listed in priority order · Adopt the vision statement · Continue to condense and refine the visioning data to be more meaningful to vision implementation teams - identify priority issues · Continue the work already begun to address priority issues identified by the process · Initiate a benchmarking/performance measurement project in cooperation with a regional benchmarking effort · Engage citizens and the Leadership Team in the development of measurable goals and objectives for the priority issues · Continue to integrate the visioning initiative within the business structure of city government · Communicate...communicate...communicate -Annual performance report Roanoke City Council Vision Statement Roanoke, "The Star City," appreciating its past and planning for a shining future, will be a community of excellence, providing an outstanding quality of life through educational, economic and cultural opportunities for all people who live, work and visit here. Effective Government Roanoke CiO, government will be a leading force in shaping and achieving the future of our community. We will be participatory, responsive, and efficient, valuing diverse community involvement, public/private partnerships, and regional cooperation. Citizens will be involved in the establishment of community priorities. Our facilitative government will bring together all available resources to meet the challenges of the 21 st century. Economy Roanoke, with its vibrant downtown, will be a dynamic, diversified regional center of commerce and tourism, competing effectively itt the global economy. To enhance economic oppommities, we will promote regional cooperation, nurture growth in existing business, and recruit attractive new business and industry. Roanoke will be a destination for people seeking a unique combination of scenic, cultural, and recreational attractions. Education Roanoke will be a "learning" community, providing the necessary educational resources and opportunities for all persons to develop to their maximum potentials. Through community involvement and the latest technology, we will provide quality public education. We will strengthen our cooperation with area colleges and universities and expand continuing education to promote an environment of life-long learning. Quality of Life Roanoke will be a community where ever), person and every family is important and respectevL We will be a community of stable, safe, caring, and friendly neighborhoods. We will protect our natural environment and promote cultural, social, and recreational opportunities that encourage present and future generations to choose Roanoke as their home. Draft Adopted by City Council on August 19, 1996. Roanoke City Council Vision Statement Roanoke, "The Star City," appreciating its past and planning for a shining future, will be a community of excellence, providing an outstanding quality of life through educational, economic and cultural opportunities for all people who live, work and visit here. Effective Government Roanoke City government will be a leading force in shaping and achieving the future of our community. We will be participatory, responsive, and efficient, valuing diverse community involvement, public/private partnerships, and regional cooperation. Citizens will be involved in the establishment of community priorities. Our facilitative government will bring together all available resources to meet the challenges of the 21 st century. Economy Roanoke, witit its vibrant downtown, will be a ~vnamic, diversified regional center of commerce and tourism, competing effectively itt the global econom): To enhance economic opportunities, we will promote regional cooperation, nurture growth in existing business, and recruit attractive new business and industry. Roanoke will be a destination for people seeking a unique combination of scenic, cultural, and recreational attractions. Education Roanoke will be a "learning" communio., providing the necessary educational resources and opportunities for all persons to develop to their maximum potentials. Through community involvement and the latest technology, we will provide quality public education. We will strengthen our cooperation with area colleges and universities and expand continuing education to promote an environment of life-long learning. Quality of Life Roanoke will be a communiO, where every pers~on and every family is important and respected. We will be a community of stable, safe, healthyh caring, and friendly neighborhoods. We will protect our natural environment and promote cultural, social, economic, and recreational opportunities that encourage present and future generations to choose Roanoke as their home. Draft Adopted by City Council on August 19, 1996, with changes suggested by Cultural Ser~,ices Committee underlined. Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Response to Question I ^ good place to raise a family Affordable, dependable housing near downtown All around good place to raise a family. ,attitudes of the people here Balance of urban and natural life Best place to raise a family Can get involved in many things. Community really cares about education and the community. Community Spidt; involvement Comradede between people and government Diverse population with many interests Diversity Diversity of medical facilities Diversity of opportunities Diversity of our city Diversity of people, culture Diversity of the community-cultural Easy to live here Enjoy people and natural environment Family oriented Family odented community in a setting of natural beauty Family values Feeling of progress and peace Tuesday, July 15, 1997 Page 1 Econo,,,y, Education, Effective Government and Quality of Life Cc,,nmunity Forums (combined) Responses to Question I - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Response to Question 1 Freedom to pursue personal goals (economical and education, etc) Friendliness - no one is a stranger Friendly Friendly ^II-American beautiful city Fdendly neighborhoods Fdendly people Fdendly people/community Fun things to do, a beautiful place to be. God and City: churches Good people Good place to raise a family Graat place to be Hospitality of people - friendliness Important to Roanoke - people Live and work in same neighborhood Mill Mountain and Star- keep it like it is; pilgrimage My house in my neighborhood My neighborhood. Neighborhood living Neighborhood schools Neighborhoods Neighborhoods, schools, and cultural opportunities Nice place to raise a family Tuesday, July 15, 1997 Page 2 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question I - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Response to Question I No fear Old Southwest Our people and cultural activities' growth People - sense of community People good, honest, hardworking, Mayberry People/friendly Place of opportunity Potential to be the "star city" Quality of life Quality of life Responsiveness of people to problems Roanoke is community Roanoke only part of S.W .... Va. with "urban feel" & still maintaining sense of community & neighborhood Safe place to live Safe/friendly neighborhoods Safety Safety Strong work ethic The ability to live in a city & feel confident about my child's education, my personal safety & success of my husband's co. The entire environment and especially the economic atmosphere The laid back non-confrontational pace The neighborhoods The people Tuesday, July 15,1997 Page 3 Econon,y, Education, Effective Government and Quality of Life Co,,~munity Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 1 1 1 1 1 Response to Question 1 The way people "pitch in" and help one another especially during cdsis Vadety of activities Vadety of opportunities for all ages Very friendly city We have things here that cities can't build - mountains, culture and people QUALITY OF LIFE CATEGORY SUMMARY 74 Tuesday, July 15,1997 Page 4 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Response to Question I Access to technology Adult continuing education at VWCC Adult ed by public schools Adult ed by public shcools Building renovations Center in the Square Community support for schools (business/people at large) Connection between school leadership and government Contact with regional universities Cultural atmosphere Cultural opportunities Cultural opportumt~es Cultural opportunities and a great place to rear children Culturally aware community - safe and peaceful place C ultu re/accessible Enjoy city living while providing child with good education Excellent public school leadership Field trips/outside activities For this size community, scope & vadety of & quality of cultural organizations that are easily accessible. Graduate Center Homework Hotline Innovation program Plato/City School/Gov's Jefferson Center Tuesday, July 15, 1997 Page 5 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Lends itself to culturally inspired people Low teacher/pupil ratio Magnet program Magnet programs in our schools Magnet schools Medical Education Most aggressive school distdct in the valley New emphasis on math/science Nice library Opportunity to participate in cultural activities Percent of students toward academic excellence PTA Public Library System/Salem-County-City Quality of teachers Reach program Renovated City Schools Roanoke Valley Graduate Center School renovation School spidt and school pride SOLs Strong community college Strong PTSA Strong ties to all area colleges and universities Response to Question I Tuesday, July 15, 1997 Page 6 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 2 2 2 2 2 2 2 2 2 2 2 2 Response to Question 1 Support for neighborhood school Symphony Talented/Dedicated teachers Technology education Technology growth The cultural activities of a large city The number and vadety of cultural organizations and accessibility to everyone Ties with Virginia Tech Trying to make school system meet the needs of all students Vadety and flexibility of school opportunities Wayne Harris Wide variety of cultural opportunity CULTURAL AND EDUCATIONAL OPPORTUNITIES CATEGORY SUMMARY 58 Tuesday, July 15, 1997 Page 7 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 $ 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Response to Question 1 Air quality Appearance of the area - not run down Beautiful city - everyone gets to voice opinion - diversity Beautiful mountains Beautiful surroundings Beauty and opportunities in all areas Beauty of the valley Beauty of the valley environment Blue Ridge Mountains, environment, clean, educational opportunities Blue Ridge Mountains; cleanliness; parks; Carvins Cove; Mill Mountain Clean water Cleanliness' Climate Geography - lakes, mountains Greenspaces Hiking and outdoor opportunities that feeds our souls Hills Mountains Mountains Mountains and size of community Mountains, location and interest people have in preserving what we have, i.e... Mill Mountain Natural beauty Natural beauty Tuesday, July 15, 1997 Page 8 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 .3 Response to Question I Natural beauty Natural beauty Natural beauty Natural beauty of the city. Natural beauty of the valley Natural beauty/access Natural environment Natural environment - history Natural resources (Mill Mountain) Natural scenic beauty Physical setting Protect and preserve our location, mountains and parkway Proximity to outdoor natural recreation opportunities Proximity to the National Forests;availability of outdoor recreational opportunities Reasonable climate- four seasons Scenery Scenery - mountains The climate The fact that Roanoke has good clean water The mountains, the outdoors, and 5 minutes to downtown The view of the undeveloped mountains Trees - greenery - natural places Tuesday, July 15, 1997 Page 9 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question I Response to Question I Unique natural setting NATURAL BEAUTY AND CLEAN ENVIRONMENT CATEGORY SUMMARY 46 Tuesday, July 15, 1997 Page 10 Economy, Education, Effective Government and Quality of Life Cm,,munity Forums (combined) Responses to Question I - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Response to Question 1 Accessability - short travel time, good transportation Accessibility A~'.essibility to other towns and cities in region. Accessibility/traffic Airport Balance with size of city and amenities it offers Central location Central location - center of everything Close or accessible to larger cities Compactness - ease of travel Compactness of valley, climate (seasons) Convenience Convenience Easy access community Easy to get around Geography/location Getting around (air travel) Ideal size Lack of hassle in traveling to and from Location, but close to other cities Location- available services My location - within 15 to 20 minutes of where I need to go Not too big, not too small Tuesday, July 15, 1997 Page 11 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Response to Question 1 Offers amenities of large city but is small enough to not have transportation problems Right size Short travel - ease of travel - convenience Size - convenience of big city but easy to get around - not too big Size of city - big enough but not too big Size of city; not too big, not too small Size of city; not too big, not too small Size of Roanoke supports meaningful citizen input Size of the City and its independent nature Size, accessibility, and setting; natural environment; cosmopolitan Small class size Small enough locality that all people can work together Small enough to find your place Small town atmosphere Small town atmosphere with advantages of large community Small town atmosphere with big town ammenities. Small town feeling Small town flavor/big city amenities The small town atmosphere and advantages of a larger community ACCESSIBILITY, SIZE AND CONVENIENCE CATEGORY SUMMARY 42 Tuesday, July 15, 1997 Page 12 Economy, Education, Effective Government and Quality of Life Cofnmunity Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 Response to Question 1 A challenge to make the City a better place to live A willingness to accept visions for the future Ability to express your opinion (neg ...... and pos ..... ) and by heard by city government - elected and appointed Ability to make a difference Ability to share opinion with City Council Active City Council Afforded opportunity to be part of growth and development of neighborhoods Always open looking to do things better Amenities Challenges given to citizens Citizen friendly government Citizen involvement opportunities Citizen involvement with city government - it's growing Citizens have more opportunities to participate in City government City is very innovative; lots of new ideas. City market City's recognition of its importance Desire to improve Financial support Good parks Good schools; parks; trash collection;stores;hotels Improvements - last 20 years Interactive city administration Tuesday, July 15, 1997 Page 13 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 Response to Question 1 Like all City services that taxes pay for Mass transit Needy facilities Participatory opportunities Partnership between city, community, schools Partnership with business/industry Professional support staff Progressive Progressive city Progressive groups Responsiveness of government Responsiveness to commitments, concerns and willingness to problem solve. Services Strong public/private partnerships showing collaborative efforts The recent efforts to reach out to the total community for a better and improved community life. The way that City works with Communities Willingness to hear public EFFECTIVE GOVERNMENT CATEGORY SUMMARY 40 Tuesday, July 15, 1997 Page 14 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 6 Cost of living 6 Cost of Living 6 Cost of living is reasonable or Iow 6 Cost of living- Iow 6 Low cost of living 6 Low cost of living 6 Low taxes 6 The Iow cost of living COST OF LIVING CATEGORY SUMMARY Response to Question I 8 Tuesday, July 15, 1997 Page 15 Economy, Education, Effective Government and Quality of Life Community Forums (combined) Responses to Question 1 - What is it that you like best about living or working in the City of Roanoke? Category for Question 1 7 7 7 7 7 Active Business Competitive business - keep cost of living down. Corporate support Diversity of products/services Support of major businesses BUSINESS COMMUNITY CATEGORY SUMMARY Response to Question 1 GRANDSUMMARY 5 273 Tuesday, July 15, 1997 Page 16 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 5 4 4 4 4 3 3 3 3 3 2 2 2 2 2 2 2 2 2 1 1 Response to Question 2 Good infrastructure - water, sewer and roadways City lives within its means Infrastructure improvements, i.e. water, sewer and roads Saving neighborhood schools ( good repair) Tremendous health care for our market size A unified lobbying effort to meet transportation needs. Ex. 1-73/220. Availability of medical care and facilities City Council/Government more interested in public/private partnerships (i.e.. Hotel Rke. & Jefferson Center) Current transportation planning to link our valley to other areas, i.e. 1-73 Proximity of nationally recognized natural areas-Blue Ridge Parkway, Appalachian Trail National Forest Amenities that attract individuals to Roanoke Council focus on the entire city Cultural events- diversity Discussion groups/vision workshops Not enough clear communication (need to be concise and clear) Quality of life attracts industry Scenic beauty/proximity of Blue Ridge Parkway Stable tax rate Transportation Center Available good em erging services Beautification of Northwest - Gilmer/Loudon Neighborhood Tuesday, July 15, 1997 Page 1 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 Tuesday, July 15, 1997 Response to Question 2 Beautification of Williamson Road Area Cultural facilities - symphony, opera, theatre, sports, hockey, baseball Diverse mixture of attractions Generally Good Race Relations Good exiting support network Habitat for Humanity Housing Program/Home Ownership Program/Purchase Rehab. Program Historic preservation Improvements to Parks Natural attractions - Smith Mountain Lake, Blue Ridge Parkway and Appalachian Trail Promotion of Roanoke through RVTV and Website Providing infrastructure and graded lots for building sites. Reasonable cost of living and wages that attract business Recognition of need to keep young people in the Valley Recognizes importance of cultural resources n attracting businesses Road development, i.e. Melrose extension, Williamson Road, interchange at Valley View Street and Highway Improvements to date Support of Roanoke Valley Convention & Visitors Bureau Trash pick up Victory Stadium and Sports Complex Work proposed on 1-73 through Roanoke, Smart Road concept Activities such as Festival in the Park Page 2 Econon,g Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Tuesday, July 15, 1997 Response to Question 2 Addressing technology, roads Affordable rates for travelers to area Business support of housing projects such as Habitat Center in the Square Symphony Centrally located- 2 hours to other areas Chamber of Commerce's long-term transportation vision study CIP Process- Public participation Development of Explore Park Economic development department communications across jurisdictions Economic Development Partnership Health care region Low cost of doing business, in particular electricity Low cost of living Low cost of living in the area Low crime rate Low taxes based on level of services Low unemployment Medical Center Moderate climate, room to grow, shipping centers, Fed Ex, UPS, Airport More workshops in all economic development process (eg, need more) More inclusion Municipal Infrastructure - Roads Lack of Congestion Page 3 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response toQuesfion 2 Neighborhood Partnership New Century Council Ongoing dialogue - continue to build on it Opportunity for citizen involvement Outdoor recreation opportunities Overall interest to improve/expand existing tourist attractions People that are here Pleasant climate - 4 seasons Professional sports like the Roanoke Express Promotion of special events Protection of scenK: v~vs and natural habitat Public support of projects like CHIP and TAP Public transportation Public Transportation Center Quality airport Rail Service Recognition by City of need to work with other governments and groups Some of the long range planning that is going on, i.e. New Century Council, Downtown Revitalization, etc. Symphony and Mill Mountain Theatre There are many organizations & structures in place for economic development. Updating of Parks and Recreation areas Tuesday, July 15, 1997 Page 4 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 Upgrade of Mill Mountain Theatre Valley Metro Victory Stadium improvements being discussed GOVERNMENT AND Response to Question 2 COMMUNITY SUPPORT CATEGORY SUMMARY 87 Tuesday, July 15, 1997 Page 5 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 5 4 4 4 4 3 3 3 3 3 3 3 3 2 2 2 2 2 2 2 1 Tuesday, July 15, 1997 Response to Question 2 Dynamic market district Conference Center and Hotel Roanoke Downtown area is attractive and a magnet Downtown planning Hotel Roanoke and Conference Center Downtown area is becoming a focal point for nightlife and cultural activities Downtown revitalization - new jobs, economic development Emphasis on toudsm (including Regional Cooperative funding) Hotel Roanoke and Conference Center Organizations such as Downtown Roanoke various other community organizations (Desert Storm) Re-opening of the Hotel Roanoke Redevelopment of downtown and Williamson Road Starting to expand from Market Square to other areas Attractive downtown/market area for all ages and to diverse cultures. Building up arts and culture Downtown revitalization - continuing project Hotel Roanoke and Conference Center/Henry Street/Education Center Increasing downtown living- all levels of income Remodeling and facelifting of buildings downtown commercial and residential Renovation of Hotel Roanoke and Conference Center Civic Center Page 6 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response toQuesfion 2 Convention and Toudsm Bureau Downtown market and Center in the Square Market area Vibrant downtown - Center in the Square, Market, Restaurants, Development City is listening more - more answers than lip service Clean downtown environment Downtown living emphasis Downtown Outlook plan Downtown Roanoke's involvement is good Downtown Roanoke, Inc. Efforts are being made to explore downtown living Existing toudst attractions Graduate Center-Downtown Hotel Roanoke Jefferson Center Jefferson Center Renovation Lack of traffic problems Major railroad hub Market area Market Square, Jefferson Center, Hotel Roanoke and Conference Center, Third Street Bridge, VA Transportation Museum Merger with Conrail- potential Tuesday, July 15, 1997 Page 7 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 Response to Question 2 Mill Mountain Zoo More histodc development Renovation and upgrading of existing downtown buildings Restoration of Hotel Roanoke and Conference Center Revitalization of Jefferson Center Roanoke "Outlook" Project Transportation museum with rail walk Unique businesses open on market Zoo DOWNTOWN AND GATEWAY NEIGHBORHOODS CATEGORY SUMMARY 51 Tuesday, July 15,1997 Page 8 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 5 4 4 3 3 3 3 3 3 2 2 2 2 2 2 2 1 1 1 1 1 Response to Question 2 Recognition of need to work with existing businesses as well as new ones Encouraging new businesses with sites and locations Globally competitive companies that are already in the valley Diversified Economy and Industrial Jobs Enterprise Zones Good amount of emphasis on small & medium business (ex-incubator) Major org - Econ Partnership. Chamber of Commerce, City Gov't. (have helped fund business in Rke) Small business development center Success other localities have in drawing industry to the Roanoke Valley Aggressive economic development staff Area w~de bus~ness expans~n Commitment of economic development of commercial area Development of Valley View Mall & addressing traffic problems Good economic development department ~ New construction- job potential New construction- job potential Attempts to get higher wage jobs ( government reocognizes) Good interaction among entities that are involved in economic development Incubator program Industrial Park & Spec Bldgs - RClT -City's approach of supplying pads and grading Industrial park development Tuesday, July 15, 1997 Page 9 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Major corporate divisions located here, e.g. Norfolk Southern and First Union New businesses starting & old ones starting Recognition of need to retain businesses Retail center - Valley View area Roanoke is a growing economy -"growth breeds growth" Small business incubator Southwest development, small business development cooperation. Area retail center Availability of Enterprise Zone for business locations and employment. Available property for industrial development Business incubator Diverse economy - when one segment goes soft other areas pick up the slack Ease of doing business from a consumer and business standpoint. Enterprise Zones Incubator Business Center N/S Railroad Roanoke Center for Industry and Technology Shopping - Valley View - center of regional commerce Small business development center (Chamber of Commerce) Support for business incubators. ENCOURAGEMENT/ASSISTANCE FOR NEW AND EXISTING BUSINESSES CATEGORY SUMMARY 41 Tuesday, July 15, 1997 Page 10 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 5 4 3 3 3 2 2 2 2 2 2 2 1 1 1 1 0 0 Response to Question 2 Regional cooperation Roanoke's cooperation between Valley governments, city neighborhoods and city with businesses Cooperation of neighborhood & business organizations Neighborhood organizations, Recognition by City Neighborhood Partnership is in place and being used Regional authorities to address Valley needs, e.x., Airport, Transfer Station. Regional Chamber of Commerce, especially Small Business Development Center. Regional co-operation (effort) i.e. Landfill; Hotel Roanoke Stabilization and improvement of neighborhoods Strong community interest and participation The City and its citizens seem interested in balancing new development with the quality of life. Williamson Rd. study by Hill Studios Citizen participation Coming together of different groups led by civic leaders (New Cent. Council, Chamber) to lead valley to dev.., econ.., growth Cooperation between local governments happening more New Century Council Participation in the New Century Council process. Initial efforts toward cooperative efforts. Public and private cooperation, i.e. Jefferson Center Tourism and cultural organizations working together Cooperation between city gov't, and people Doing more regionally Tuesday, July 15, 1997 Page 11 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Greater regional cooperation Interaction among local government, citizens and business Involvement of all citizens in the process, "eg" have more involvement Joint efforts involving business and government, i.e. New Century business incubator New Century regional initiatives Realization that education holds the key, i.e. higher education center Regional Airport - Hub Regional Economic Partnership Regional Partnership Regional Partnership Regional Partnership - economic partnership Roanoke Regional Chamber's inclusion of adjoining areas' Chambers of Commerce in RRCC's membership Roanoke Valley Resource Authority - adequate solid waste facilities Vadous economic development initiatives REGIONAL COOPERATION AND COMMUNITY PARTNERSHIPS CATEGORY SUMMARY 35 Tuesday, July 15, 1997 Page 12 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 6 5 4 2 2 2 2 1 1 1 1 1 1 1 0 Tuesday, July 15, 1997 Response to Question 2 Partnerships with Virginia Tech and other higher education institutions School renovations/improvements Trying to get a higher education center - will be a great addition 40,000 college students in our region Educational enhancements that have been made in public schools and community college Promoting technology corridor The efforts of dealing with our city's most important employees -- Teachers! Virginia Tech Connection A good school system is in place which attracts businesses and their employees. Educational Center Community Envolvement of colleges around the City Good schools Graduate Center Graduate Center Henry St. and continuing Education Center being considered "together" Higher Education needs, e.g., Downtown Graduate Center. Noel C. Taylor Learning ^cademy Progressive nature of City technology Reknown work ethic Virginia Tech, Radford Better education of economic program Page 13 Econo.,y Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 Response to Question 2 Creation of Magnet Schools Discussion of improving education - to be implemented Higher Education Center Hotel Roanoke and Conference Center and all of the educational attributes that go along with it Magnet schools Proximity to Virginia Tech Realization that education holds the key (i.e.. higher education building) EDUCATION AND JOB TRAINING CATEGORY SUMMARY 28 Tuesday, July 15, 1997 Page 14 Economy Community Forum Response to Question 2 - What is already happening in Roanoke to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 Friendly people Good neighborhoods Individual neighborhoods- sense of same New roads Parks and recreation facilities Planning - this survey Work ethic of the people PEOPLE, LIVEABILITY AND NATURAL Response to Question 2 BEAUTY CATEGORY SUMMARY 7 249 Tuesday, July 15, 1997 Page 15 Econo~ . Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 6 5 4 4 3 3 3 3 3 3 2 2 2 2 2 2 2 1 1 1 1 1 1 Response to Question 3 Redevelop industrial areas and review old land uses Need additional incentives for existing businesses Incentives for economic redevelopment in existing business districts More resources for economic development -financial incntives and efforts Acquisition of additional sites Attract industry to existing facilities Encourage a developer to build a mini-mall in the Gainsboro area, to provide for needs of the community. Flexible zoning. Focus on commercial redevelopment and impact on neighborhoods i.e. Williamson Road Foster and encourage small to middle size businesses as as source of innovation and employment (existing and new bus.) Strategy for targeting a specific market segment Creation of CDC in each quadrant Encourage small business entrepreneurs through training and financial aid if possible Finish Henry Street Move Coke Cola Need to attract more corporate headquarters Provide incentives to small businesses for expansion. Too many college graduates leave - need incentives to return to Roanoke Continue efforts to fill vacant office space downtown with segments of Fortune 500 companies Develop niche strategy for attracting and retaining new businesses Economic Development Steering Committee Encourage minority enterprise Need aggressive job opportunity - work harder to create jobs Need more start-up capital - Attract capital for small & mediumbusinesses Tuesday, July 15, 1997 Page 8 Econo,_, Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Revolving restaurant- top of Mill Mountain Revolving restaurant- top of Mill Mountain Shell buildings Utilize existing developable land to maximize potential; also infill development Better support for existing small businesses Develop strategies to help existing businesses to grow and expand Effectively competing with other local governments - for new and existing businesses Encourage use by business of empty buildings downtown Incentives for bringing/developing businesses to Roanoke More industry attracted to Roanoke More work with small business to encourage growth Need incentives for contractors to rehabilitate single family housing - currently available only to businesses Need to attract more industry Opening of some foreign markets Promote Enterprise Zones Reuse old industrial sites ENCOURAGEMENT/ASSISTANCE FOR NEW AND EXISTING BUSINESSES CATEGORY SUMMARY 39 Tuesday, July 15, 1997 Page 9 Econm, o Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 6 5 4 4 4 3 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 0 0 Response to Question 3 Increase ability to update skills of workforce to match needs of businesses Work force - lack of skilled workforce Citizen education through expanded use of RVTV, Public TV, Newsletter Higher Education Center More educational opportunities for a skilled workforce Strengthen education system Continue to keep education in the forefront (K & up) Greater entry level opportunities for college graduates Higher Education Center located in the city Incorporate stronger work fome development activities into elementary & secondary education to enhance work ethics. Accessible quality education from pre-school to adult life-long learning Better technical education opportunities and training (post high school) Closer work with universities to develop training programs Community outreach - training people in the community for jobs Continue public meetings, quarterly, with citizens to inform them of positive solutions to problems that were prev. issues. Do not lose sight of the importance of providing a good, progressive education for all children to attract cos./citizens. Enhance relations with Virginia Tech Even closer ties to Va Tech - technology transfer to new business New main library Provide appropriate high school education based on needs of knowledge-based economy Utilize research technology - smart road, utilize local universities to create new businesses Better preparation for school to work transition for high school and college studentsq Community support for after school programs Tuesday, July 15, 1997 Page 10 Econo~,. Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Development/education of the work force Funding for more technology Job opportunities for 40,000 college students in our region More input from academic institutions Need more emphasis on high technology business development - similar to Virginia Tech Corporate Research Center Need to educate: A) whole city on economic program B) corporate responsibility Promote awareness of goals/results Promote new business strategies, eg. telecommuting, home-based, new training strategies. Promote public radio & tv Proposed Graduate Center Train pool of citizens that lack skills - promote continuous learning and cultivate the whole work ethic Valley school systems should provide trained & highly qualified work force for all businesses. High-tech & everything else. Year round schools/uniforms EDUCATION AND JOB TRAINING CATEGORY SUMMARY 36 Tuesday, July 15, 1997 Page 11 Econo, Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 4 2 2 2 1 1 1 1 1 1 0 0 0 0 0 0 Response to Question 3 Identifying and developing leaders then nurture Get a handle on teen pregnancy problem Need leadership forum Protect ridgelines and Blue Ridge Parkway viewsheds Community can do attitude - ex. Hotel Roanoke Community development improvement Educate citizens as to economic needs, empower them, and foster a can do attitude Encourage public to be more active in orgs ie-NP, DRI (use CityPage, Web, G. Evans, WFIR, FORUM Promote cultural scenic & recreational attractions in total package together to attract tourists Retired people's activities Encourage more diversity in terms of the economy and the people/culture Positively impact the hopes and value systems of disadvantaged youth Preventing environmental problems Special efforts to eliminate racial problems in the city, a united community sends a strong msg. to invite new business. Understand the issues and situations that are divisive to our community - find ways to showcase diversity as a strength We need to keep more people ages 18-40 staying in Valley, raising families (quality jobs for educated people) PEOPLE, LIVEABILITY AND NATURAL BEAUTY CATEGORY SUMMARY 16 Tuesday, July 15, 1997 Page 12 Econot., Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 6 5 4 1 1 0 0 0 0 0 Response to Question 3 Inner city housing/neighborhood improvements Create middle and upper income housing downtown More tax incentives to fill up vacant buildings downtown Like to see Williamson Road taken more seriously as a major corridor into the City. Use Downtown Roanoke, Inc. to promote new businesses City to provide Downtown free parking for senior, retired, handicapped citizens 1 day a week to encourage us of downtown bs. Continue building up downtown Create strategies to provide upscale housing to meet the needs of middle and upper income citizens Free parking downtown Stabilize neighborhood infrastructure by endorsing tools such as the Rental Inspection Program initiative DOWNTOWN AND GATEWAY NEIGHBORHOODS CATEGORY SUMMARY 10 240 Tuesday, July 15, 1997 Page 13 Econo, Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 5 4 4 3 3 3 3 3 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 Response to Question 3 Better transportation access, i.e. 1-73 Rethink regulatory issues that restrict business growth - state and local (building and tax codes) Use of City Business/local contractors for City work Architectural conformity i.e. new should conform to existing area- city wide. Balanced news media Be agressive - promote, recruit, marketing - sell ourselves Consolidate overlapping services; local government Continue to promote special events (soccer, festivals) Better marketing of Roanoke as a destination place Better transportation network; Valley Metro etc. Build greenways Capital funding Enforce building Codes on condemned housing - fix up or tear down Improve city parks Incentives for historic preservation and building reuse Invest more capital dollars (public funds) into things that will produce a return (i.e. fire stations) Mass transit improvement More marketing funding for Roanoke Valley Convention and Visitors Bureau To build a unique "St. Andrews" type public golf course. We must go back & redevelop the corridors (Williamson Rd., Brambleton, Orange, Melrose Ave.) Affordable adult/child care Affordable housing Complete Explore Park ' Tuesday, July 15, 1997 Page 1 Econo,., Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Response to Question 3 Day care- affordable Determine use for for goals 2000 monies Don't change tax rate Enforce vagrancy ordinances Federal support of local needs Identify who is in charge of economic program Improve airline service Improve city parks Improve tourism draws that already exist - improve what already exists Improvement of industrial/commercial roads Increased intelligence as to what other cities have to attract business More attractions for tourism More land More new housing for middle to upper income families More parks in areas without More state funding and legislative support Muti-purpose community centers for all ages New sports stadium Public housing needs to be redesigned Repeal City Charter and revert to town to share economic burden for social services with county Restore rail passenger service Tax break- First home/Senior Citizens Tax break- New Business * Tuesday, July 15, 1997 Page 2 Econo .~' Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Work more with Airport Commission to attract more aidines or expand connections 2-4,000 acre industrial park Acquisition of property by local governmental authorities for development Add corddor to east of city All lodging tax and some of the meals tax into convention/tourism promotion Badly need to complete roads (extend Hershberger, 10th St. & Brambleton) City needs to continue to seek ways to make development regulations more flexible. City needs to continue to seek ways to make development regulations more flexible. City should become more efficient and invest in economic development Clean up neighborhoods and flood plain Communicate the successes that are occurring in the community and celebrate those successes Communications Completing infrastructure (10th St. Extension, Hershberger Rd. - 4 lanes merging into two) Completing infrastructure (10th St. Extension, Hershberger Rd. - 4 lanes merging into two) Consider regional tax base sharing Continue to maintain infrastructure Continue to support environmentally sound projects and beaUtification initiatives Continuing maintenance and expansion of infrastructure Develop new strategies that address problems in the broader way .rather than one department at a time Do more marketing of Roanoke Efficient public transportation system to get workers to jobs, "tourist" attractions. Expand on public transportation Full funding for Valley Metro Tuesday, July 15, 1997 Page 3 Econo,~, Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Identifying projects that are possible - Jefferson Center Auditorium Renovation improve infrastructure - maintain and continually improve Improve the communication of information to citizens on services and programs that are currently available Improve the perception of City government as a purchaser of goods and services in the minority communities Improve the perception of City government as an employer that values diversify in the work force Keep land use assessment Like to see the city provide infrastructure and remove "roadblocks" to finding funds for businesses Long range plan for residential and commercial zoning Look at alternative financing techniques to promote new business Look at innovative ways to transport people to jobs in our region (Amtrak, improved roads, beltway, transportation district) Make sure regulations reflect changes in technology More assistance to neighborhood commercial areas More efficiency in government services to businesses (permits, rezoning) Parts of the City need more specialized planning vs. broad based planning Provide a focus to our tourism initiatives (i.e. Appalachian lifestyle) Recognition of neighhborhoods Remodel Victory stadium Set in place a planning process that identifies long and short term projects Shorten the bureaucratic process to implement change, i.e. ordinances Strengthen arts organizations - finish performing arts hall at Jefferson Center Summer jobs for youth Think long range in terms of what our community will be in the year 2020 GOVERNMENT AND COMMUNITY SUPPORT CATEGORY SUM~RY 91 Tuesday, July 15, 1997 Page 4 Econo~. Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 6 4 3 3 2 2 2 2 2 2 2 2 2 1 1 1 1 0 0 0 0 0 0 Response to Question 3 More real regional cooperation More regional cooperation More public/private collaboration Need more involvement from outside corporations in civic affairs/projects (put some money on the table) Citizens need to understand limited funding vs wish lists-work toward greater good of city City needs to take greater leadership in promoting & recognizing tourism as an important econ dev Complete renovation of Jefferson Center - Performance space to revitalize that community (6th & Luck) More community support More public/private partnerships Revenue sharing agreements with other localities related to new developments outside the city. Strengthen number and quality of air flights Tax base shadng To fulfill the true meaning of an Ail-America City. A stronger relationship with all entities involved with economic development. Continue to promote regional government cooperation Regional support- Center in the Square See city and county merge Apprenticeships Authorize Regional Greenway Commission to support economic development. Better air passenger service City needs to look at working with other localities (all directions in region such as Botetourt, Franklin, Allegheny) Consolidation of local governments, chambers of commerce, economic development and other service organizations Continued concentrated effort to promote Regional Cooperation. Tuesday, July 15, 1997 Page 5 Econo, Community Forum Response to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Convert old Heironimus building into a high technology business incubator - rewire for high speed computer connections Create "Blue Ridge" economy Development of a regional vision and plan for marketing the Roanoke area Embrace notion of regional economy Focus on ec~tourism Improve business climate Improved air service Make histodc preservation a pdodty - know our history and flaunt it to promote toudsm Market economic development to the community of Roanoke More regional cooperation and marketing on a larger scale (New Century); more "non-service-oriented" jobs Need more money Need more private/public partnerships, i.e. Jefferson Center Need to provide more support to Arts Organizations - View as small businesses Need to support Explore Park Development Neighborhood business development plan Plan and think regionally as we encourage business development Promote toudsm and marketing Provide multi-modal access to shopping areas. Public relationship with community in new developments Reduce drain on economy - drugs, teen pregnancy, alcoholism adn unemployment Regional cooperation in more areas Regional government Since we are landlocked, look for alternatives for business gro'~th Tuesday, July 15, 1997 Page 6 Econo,. Community Forum ResponSe to Question 3 - What else needs to happen to make the Economy component of the overall vision a reality? Number of Votes 0 0 Response to Question 3 Strengthen neighborhood commercial areas. Work with other localities - Blacksburg, New River Valley - in the New Century Area REGIONAL COOPERATION AND COMMUNITY PARTNERSHIPS CATEGORY SUMMARY 48 Tuesday, July 15, 1997 Page 7 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 8 6 6 6 6 6 5 5 5 4 4 4 4 3 3 3 3 3 3 3 3 Response to Question 2 Upgrades to schools, i.e. Highland Park, Jackson and Oakland Capital improvements to existing schools. Good renovations of facilities Improve the skills of the educators Magnet schools Wide variety of opportunities ( magnet/governor's school/alternative/colleges) Emphasis on technology Innovative programs, i.e., magnet schools and Plato program & educational opportunities for children wi learning disabilities Schools do a good job addressing the needs of special needs kids and gifted kids. Clarify the purpose of education critical thinking/job skills Computers in schools Devoted educational staff Good public libraries Adult education, pre-k, GED, selection of alternative ed programs, mentoring Alternative education for students at risk Classes getting smaller Don't cut real estate tax Equalize technology among schools Exposure to different types of learning (enjoyment) for example -dance Magnet schools Need adequate facilities including middle school renovations, gyms, perman, classrooms, techn, infrastructure Wednesday, July 16, 1997 Page 1 Educatmn Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 3 3 3 3 3 2 2 2 2 2 2 2 1 1 1 1 1 1 1 Wednesday, July 16, lgg7 Response to Question 2 Opportunity for everyone to learn and access info technology Reasonable fiscal support School administration support of technology. Strong preschool programs. Vocational training alternatives DARE program and school resource officers Extremely wide variety of educational offerings for children through public school system Magnet schools, special programs - neighborhood schools New early intervention program Pass bond referendum to address school needs Plato program @ each elementary school Technology - 10 year program "YES" program being extended to elementary schools After school programs Assess/coordinate of programs to address shortage of skilled workers Consultant study for libraries DARE program Grant(s) that reduce class size. Head Start Improved after school activities Increase technology in public library system Page 2 Educat,on Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Increased support for slow learner program Magnet programs make schools competitive Prevention programs Range of educational opportunities from pre-school to senior citizens Smaller class size Still have fine arts programs. Technology upgrades in schools Transportation to provide quality choices for education for students Uniforms Variety of sports Wide selection of classes for students After school transportation to allow children to participate in sports Before and after school care Before/after school program (YMCA). Better pre-school participation Chess program and other programs - sports, newspaper, etc. Consultants identified need for a new restructured library system to meet educational requirements for next century Decide who's responsibility is care for special needs students Different schools can approach problems in different ways. Don't lose sight of language and writing skills Early computer learning Wednesday, July 16, 1997 Page 3 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Emphasis on education experiences out of the school room (field trips, etc.) Enforce strict dress code Focus on skill development to career development Gifted and talented programs in the city Good access to public libraries Good summer program - honors, magnet, remedial Good summer programs Magnet programs Magnet schools Main library does best job possible with inadequate facilities - needs to supplement school libraries M~II Mountain Zoo educates both children and adults through its outreach program, on-site tours and volunteer programs Mill Mountain Zoo ~s one of two accredited zoos in Virginia Mill Mountain Zoo plays a major community role in promoting appreciation and understanding of animals More school based programs at all schools Need real world cirriculum Public library system Push for technology in City schools - particularly in elementary schools Renovation process (facilities) RVTV- public education channel School renovation School uniforms Wednesday, July 16, 1997 Page 4 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Schools within schools, i.e. Governor's School, City School, etc. Sexual awareness education Significantly improve arts education Site based programs Smaller high schools Special programs for youth development Stronger career development options/exposure Teaching art and music in schools Technology in library Technology program growth Technology throughout city and its use to communicate with citizens The Capital Improvement Bonds will enable the City to meet educational needs. The Magic Place, after, before school programs The renovation program The resources to fund the schools have been adequate. The use of technology in the classroom is one way to meet individual needs. There are lots of programs available to meet the spectrum of needs of Roanoke's students Use of grant writing process to provide funding HUMAN, PHYSICAL, PROGRAM AND TECHNOLOGY RESOURCES CATEGORY SUMMARY 102 Wednesday, July 16,1997 Page 5 Educatlun Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 5 3 3 3 3 3 2 2 2 2 2 1 1 1 1 1 0 0 0 0 0 Tuesday, July 15, 1997 Response to Question 2 Strong partnerships between and among school system, city government and other agencies Business involvement Community support and involvement Corporate involvement in schools Increased parental involvement to 75% Tremendous efforts to communicate to citizens/parents about school system Collaboration of business community with education Internship programs (school with businesses) Parental involvement in the schools - strong PTA Recognition of significance of good quality public education Upward Bound; Painters for success Extensive business and community partnerships with schools Financial support for arts education beyond schools Greater involvement of citizens who do not have children in school Regional concept for special populations, i.e. hearing impaired, Governor's School Regional libraries Broaden citizen understanding of the meaning of education - bigger than public schools Business/school partnerships. City's Internship program (through Personnel Dept) Closer relationship between schools and P & R Closer ties between neighborhoods and schools Page 6 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 COOPERATION, Response to Question 2 Community resources for health educationq Cooperation from other school districts Educate and dispel notion that the region does not cooperate Educate the community that Tech prep is positive Enrichment programs for parents. Formalize teaching of real wodd skills with business cooperation Government needs to define its role Improve timely info to PTA on school/violence Issues - Community Junior Achievement Mentoring program in public schools Opportunity to educate the entire community Parent and community involvement provide opportunities for students and are an integral part of the system. Regional cooperation among school systems. Schools partnering with cultural organizations Schools receptive to bdning cultural resources to schools Science Museum Strong outreach program with Center in the Square, museums and surrounding historical sites Strong PTA Strong PTA involvement Supportive PTA's INVOLVEMENT AND PARTNERSHIPS CATEGORY SUMMARY Tuesday, July 15, 1997 41 Page 7 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes Response to Question 2 5 4 4 3 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 0 Tuesday, July 15, 1997 Many graduate programs in the area, including Graduate Center Institutions of higher learning in close proximity Number of 4-year institutions within 1-hour drive Graduate Center Community colleges extending to 4 year program The Graduate Center downtown Working for a Higher Education Center Cooperation between VVVCC and other 4-year schools for programs Development of Higher Education Center Higher education Higher learning extension programs e.g., Graduate Center Improve importance/status of educators within community Increase teacher salary Internship programs of colleges N/S GOB North-Higher Education Strengthen higher education relationships Strong core of support from two major universities Study of higher ed center (NS) V.P.I.S.U. Virginia Western Community College Center for Organizational and Technological Advancement Page 8 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Commitment of school employees at all levels. Cooperation of area colleges beyond classroom focus, i.e. teacher preparation and recruitment Focus on increased teacher salary important to remain competitive. Good continuing education opportunities for adults Graduate Center Higher education center being discussed - a new city library would support educational efforts of such a facility Non monetary support for teachers inside/outside Opportunities for teachers to take sabatical Planning stages for higher education center Quality education through local community college Sen~or c~hzen offer,ngs through Parks and Recreation Sick day care Some dedicated teachers "really have children in mind." Teacher preparation program. ~ Tommorrow's teachers - scholarship for teaching as an occupation Tuition reimbursement program for city employees Working to develop graduate/continuing education center in downtown - Norfolk southern buidings ADULT/HIGHER~ EDUCATION CATEGORY SUMMARY 38 Thursday, July 17, 1997 Page 9 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 3 3 3 3 3 3 2 2 1 1 1 1 1 1 1 1 0 0 0 0 0 Response to Question 2 City schools try hard for diversity within schools while still keeping neighborhoods intact City's commitment to neighborhood schools Commitment to neighborhood schools Current school administration interested in diverse learners Many cultural facilites to supplement schools Support CHIP Counselors and nurses in city schools. School nurses 60% of day Appropriate social behavior/manners Free lunch, breakfast program Implementation of strategies to attract minorities to the city school system Improve the reputation/perception Increase school nurses Increased awareness of racial equality Progressive school superintendent Spotlight on the schools "TOP" outreach program ( self respect) A good school system in place Acknowledgement of concerns and problems. Affordable Better planning Wednesday, July 16, 1997 Page 10 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 By giving more money to help any person that is trying to achieve his or her goals to be successful in life. Center in the Square, Transportation Museum and Jefferson Center City schools are first rate; need a learning community for all ages. Involve children in the process ie. good or bad about schools Learn "Best" practices from others Many graduates of city school system want to return. People are looking for new solutions to juvenile/school problems - illiteracy, drop-outs, graduates not prepared to work. Schools are a real plus! Selection of city schools to work with the Southern Regional Education Board. Support for teacher discipline in classrooms Support of central school administration to staff in the schools. West End Center West End Center - nurturing families and students SOCIAL ISSUES AND QUALITY OF LIFE CATEGORY SUMMARY 34 Wednesday, July 16, 1997 Page 11 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 6 5 5 4 2 2 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 Response to Question 2 City schools are accountable for their "product." City schools are a viable option for residents Safe schools High standards/expectations for student behavior as well as academics. Have student success - schools Measurable goals set and communicated Goal for increased student attendance Improvement in test scores and drop-out rate Internal evaluation process for the instructional program Self evaluation Teacher/student ratio (lower) Attendance program (likes head of guidance!) City graduates compete well with students nationally. Define the roll of standards -the goal or minimum Evaluating year round schools Freedom to choose alternative schools (within school system.) Goal-setting and meeting those goals Good reputation (of schools) in other communities - attractive to relocating Opportunity to attend any public school system in the valley Schools already have clearly defined mission, goals, objectives Schools have adopted Standards of Learning which will increase quality of education. Wednesday, July 16, 1997 Page 12 Education Community Forum Response to Question 2 - What is already happening in Roanoke to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 Response to Question 2 Some excellent schools Standards of learning that school system has already been active in meeting Strategic planning and continuous assessment Teacher-student ratios Truancy prevention program PERFORMANCE AND STRUCTURE CATEGORY SUMMARY GRAND SUMMARY 26 241 Tuesday, July 15, 1997 Page 13 Educa ,'Community Forum RespOnse to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 6 5 5 5 4 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 Response to Question 3 Need to pay our teachers well to insure their long-term commitment to city schools. Continue improvement of school facilities More high quality daycare centers Relevant skills education (vocational) Capital improvements on buildings & physical plants Reduction of class sizes in all schools. '"Total "Vocational high school Attract and retain quality teachers Continue staff development efforts in the area of high expectations, curriculum content and instructional strategies Expand magnet schools Funding for the full school capital improvement package Get teacher's association "in sync" with pay and commitment Long term planning for space needs in public schools More capital improvements (e.g. gyms, eliminate trailers, etc.) More funding for arts & cultural ed in schools - balance of training arts & technical for well-rounded student New main library Raise the overall level of teaching so all children can benefit without having to attend a "pull out'' program, e.g. Plato Schools need to become true community centers (e.g. all schools need gyms, etc.) Stable teaching staff @ Juv. Detention Home Tailored education for uniquely talented individuals ( slow all the way to gifted) Continue appropriate funding Continue focus on technology to be current with technological advances Deal with teacher burnout through salary, education and more planning days Tuesday, July 15, 1997 Page I EducaL ,, Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes Response to Question 3 Equalizing technology between schools Expand public education opportunities to children earlier (3 & 4-year program) connected with parenting programs Find qualified teachers Gyms for all schools Increased opportunities foir culture and arts experiences More resources in all libraries beth public and school More teacher aides More vocational programs New public library Proper sex education - emphasize safety, cut back sex ed Starting salaries set to attract the most qualified individuals to the teaching profession Continue renovation of schools Expanded use of neighborhood schools after the school day-summer months-weekends Finish Jefferson Center Greater use of school facilities year round improve/provide air conditioning for all schools Increase amount of tuition reimbursement for city employees Increase facilities to meet population needs Increase technology in public schools including appropriate teacher training Increase training of teachers to handle the diversity within classes Increase use of school facilities by communities to increase pool of volunteers Install similar technology in public libraries for students Maintain current real estate tax rate Tuesday, July 15, 1997 Page 2 Educat,. ~ Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Mental toughness ( character ) training More flexible design of classroom with technology in mind More magnet schools More resources to children who are not going to college (school to work transition) More technology in schools funding for computers New City Library Permanent additions to schools- no trailers Quality day care programs with an emphasis on school preparation. Raise teacher slaries to attract most qualified teachers Special teachers for slow learners ( including aides) A plan to address the crowded schools - both current and future needs After school programs based on community input-incorporate whole community "Alert Centers" Air conditioning for all schools. Assure access to current and future technologies Better career development Better enrichment programs with neighborhood schools Better/more career counseling Build a new city library to allow staff to properly serve citizens and help develop literacy for the next century Consider and recruit young recent graduates and mature graduates equally for teacher positions Continue expansion of VA Transportation Museum Continue non-traditional educational experiences. Council-School district partnership to provide pre-school for at-risk 4-year olds and teach all children to read by age 8. Decrease sports emphasis in schools Tuesday, July 15, 1997 Page 3 Educat. ~t Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Desperately need a new main library or major overhaul of present building to attract children and new businesses Direct resources to promote early interventions that would target preschool, 3-year old programs, etc. Do not cut taxes with so many needs in our schools to provide a quality education. Do not reduce taxes Educational opportunities for students who don't fit traditional educational model Enhance day care facilities before and after school Expend efforts to provide technology training to all citizens Expand the wails of traditional schools through the use of technology and other resources Flexible hours for school guidance counselors Focus in on the need for uniforms - could be a site-based decision Full time guidance counselors for all elementary schools. Full-time school nurses, maybe LPN's Get rid of trailers for classrooms Greater use of satellite down links and telecommunications technology to enhance educational opportunities Increase school funding for programmatic support Increased emphasis on more than minimum requirements for teacher continuing education/certifications Increased support of Mill Mountain Zoo, including an educatiOnal building on the zoo grounds Increased technology in service training Maintain competitive salaries Money - more funding More after school programs More after-school tutoring. More classes to teach children about local gov't and how to be a good citizen Tuesday, July 15, 1997 Page 4 Educa~, i Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 More nurses. More opportunities for cultural "stuff" More reading teachers More resources for diverse learning needs More teachers with some gifted/talented training to meet children's needs in all classrooms More training for teacher aides More vocational educational offedngs especially for special needs students. Need ability to meet individual children's needs- need more profe, ssional support Need better cooperation with utility companies to help implement technology, esp. networks. Need greater access to tutoring Need more and better computers. Need to eliminate disparity in technology. Need to keep making long-range capital improvements based on what the educational needs of the children are. Provide more funding Recruiting students for magnet programs with no plan to house them Remove "tenure" for school teachers Required in service training with goals and accomplishments reported to public School uniforms Seek endowment fund for Center in the Square and Jefferson Center operatiing funds Separate personal life from teaching environment ( don't dump on the kids.) Smaller class sizes in high school Smaller class sizes overall Smaller classroom size - teacher/student ratios Tuesday, July 15, 1997 Page 5 Educat ~ Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes Response to Question 3 0 0 0 0 0 0 Students need a realistic education which will prepare them to be functional, successful citizens. Students that are not interested in higher education need a chance to learn a skill or trade which is marketable. Update all schools with air-conditioning Upgrade and expand Mill Mountain Zoo We must guarantee funds by approving bond referenda and keeping taxes in line with needs. We must provide salaries that will attract quality and qualified individuals to our classrooms. HUMAN, PHYSICAL, PROGRAM AND TECHNOLOGY RESOURCES CATEGORY SUMMARY 121 Tuesday, July 15, 1997 Page 6 Educa~. ~n Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 6 6 5 4 4 3 2 2 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 Response to Question 3 More family involvement with education Roanoke should become a "character counts" community. Incorporate etiquette into each level K-12 instruction and enforcement personal hygiene, manners - life skills Need to address changing culture, socio-economic and demographic issues Strong emphasis on ethics and morality Continued revitalization of neighborhoods (housing-schools-businesses.etc) Create a culture that values education Reinstate corporal punishment in elementary schools Don't socially promote students Education before busing. Educated people appreciate diversity Need city-wide emphasis on reading Openness to alternative ideas not currently in vogue Schools enforce code of behavior demand from students every day joint responsibility to teach manners - school, comm, parent All students should have basic life needs met(medical, food and clothing) so they are ready to learn. Better image/public relations! By communicating with each individual as a whole to see where things need strengthening up in Continue to nurture basic qualify of life issues for students (foodlmedicallclothinglhousing) Cultural Literacy Expansion of community-based education Facilitate access to educational opportunities Health/mental health services for families without insurance. Identify abuse and neglect Make Hotel Roanoke and Conference Center more affordable [o continuing education organizations Thursday, July 17, 1997 Page 7 Educa n Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 More "one stop" education/community assistance centers to get info. on what's available in the Roanoke Valley. More emphasis on making children feel they are in nurturing environment More emphasis on teen pregnancy education and prevention Need for effective discipline in schools - all teachers participate in setting tone of respect for themselves and each other Need to make sure there are jobs for our children to keep them here. Open dialogue among higher education,medical,public schools to provide family-child health care using -nurse practitioners Positively impact the hopes and value systems of disadvantaged youth Promote fewer barriers in the city; citizens seem to be segregrated by quadrant - realtors contribute to the problem. Provide parenting education Reduce teen pregnancy rate Remember that our children are our future Rethink the role of the traditional school and what the community expects it to deliver Teachers need to teach core cirriculum rather than be social workers Understand the issues and situations that are divisive to our community - find ways to showcase diversity as a strength SOCIAL ISSUES AND QUALITY OF LIFE CATEGORY SUMMARY 37 Thursday, July 17, 1997 Page 8 Educat,,,n Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 5 4 4 3 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Collaborative effort with business to educate variety of workers( college bound, trades,worker-life skills) All children service agencies need to be coordinated. Demonstration to the citizenry that education of our students is everybody's responsibility More regional co-operation related to human servcie needs Better coordination of !ibrary needs, between schools, universities and libraries Continue to seek effective ways to communicate with parents and guardians One valley-wide school system Better communication between teachers and parents (peer to peer) Business partnerships to make sure all children can participate on field trips. Closer ties between schools and recreation department Develop partnerships to establish a commitment to funding quality education, including priority capital and operating needs Education must become a community priority for all citizens, not just those who have school aged children. Employer support of parental involvement in schools Encourage a community commitment to life-long learning Encourage strong community support of quality education Explore new and innovative team approaches (social/recreation workers) to delivery of education to parents and children Explore ways to make school environment more appealing t° all parents General appeal to draw people into educational sector Increase corporate involvement in schools Increased community involvement in schools Mandated parental involvement with children and schools More parent involvement. More parent workshops. Thursday, July 17, 1997 Page 9 Educa~..n Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 Response to Question 3 More partnerships between schools and private business Need to increase awareness of the benefits of education on the economy and quality of life. Need to utilize business sector to improve parental involvement Partnerships with higher education and public schools for teacher pre. Provide a "one-stop" education piece to meet parenting needs Regional cooperation in the development and use of school facilities COOPERATION, INVOLVEMENT AND PARTNERSHIPS CATEGORY SUMMARY 29 Thursday, July 17, 1997 Page 10 Educat , Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes Response to Question 3 4 4 3 3 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Implement HPO process in public school system Pay more attention to truancy and drop-out rate Continue to improve test scores and drop-out rates More direct reward for academic achievement Insure subject level continuity throughout the system School calendar should support the family Try year round schools ( more time per studnet in schools.) Year-round schools Continuity of instruction should be a priority at all levels. Don't combine high schools Enhance standards of leaming rather than offering so many alternatives. Improving test scores Increase length of school day Increase standards for passing Lobby against current SOL's; lobby for teaching that is aligned with how children learn More communication from individual schools ( eg principals) regarding goals and accomplishments More creative ways to improve student attendance Open schools before Labor Day Redraw school district lines because there is no neighborhood school in Gainsboro (5 of 8 magnet schools in Northwest) Year round schools Year-round school. Year-round schools PERFORMANCE AND ~ STRUCTURE CATEGORY SUMMARY 22 Tue~ay, July 15, 1997 Page 11 Educat , Community Forum Response to Question 3 - What else needs to happen to make the Education component of the overall vision a reality? Number of Votes Respop._~e to Question 3 3 3 1 1 1 1 0 0 0 0 0 0 0 0 0 New higher education center Raise the awareness of importance of vocational skills/careers/programs Enhance relationship with V.P.I.S.U. Implement higher ed center Provide opportunities for workforce re-training University for people who don't go to college- opportunity for self education Encourage and support groups whose mission is to make adults more self-reliant Higher Education Center More 4-year programs in the area More cooperation between institution of higher education. Need political endorsement and MONEY for higher education center; don't wait on Salem/Roanoke County to come along Non-traditional approaches to continuous learning for adults Provide financial support for higher education Provide or facilitate support for other educational offerings such as high tech training centers, trade schools, etc. Virginia Western should put more emphasis on occupational technological programs. ADULT/HIGHER EDUCATION CATEGORY SUMMARY GRAND SUMMARY 15 224 Tuesday, July 15, 1997 Page 12 Effectiw Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall vision reality? Number of Votes 5 4 4 4 4 3 3 3 3 3 3 2 1 1 1 1 1 1 1 Tuesday, July 15, 1997 Response to Question 2 Neighborhood groups input Enhanced citizen communication/media exposure (RVTV, CityPage, etc.) Getting public input into the decision making process Government involved in community improvements Neighborhood focus Citizen workgroups Citizens as customers Greater emphasis on communication Involvement of neighborhood groups and business associations Programs of this type that allow citizens to participate in city government The open door pol~-'y Citizen involvement Accessibility Citizen Boards/committees City does fair job of listening to neighborhood groups and developers City Page in the newspaper Higher level of citizen participation Quarterly meetings with homebuilders association Responsivenness of Government The Mayor's summit meetings The use of RVTV to inform citizens Page 1 Effective Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall visior 'a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Beginning to do a better job of listening Channel 3 helpful City Building Dept quarterly meetings with RHBA City employees and officials willingness to sit down with citizens City government has a commitment to listening and being responsive; strong neighborhood network Government involves citizens in the solutions Helpfulness of city employees and officials Many citizens are good process participants Visioning process Visioning process Visioning workshops PARTICIPATORY GOVERNMENT CATEGORY SUMMARY 32 Tuesday, July 15, 1997 Page 2 Effective Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall vision reality? Number of Votes 3 3 3 2 2 2 2 2 1 1 1 0 0 0 0 0 0 0 0 0 0 Tuesday, July 15, 1997 Response to Question 2 Employee teams working on redesigning work processes, e.g. Citizens Request for Service, Refuse Collection Quality of new city professionals Significant involvement of employees in decision-making Effective government lifts everyone's spidts Increased quality of organizational training Increased training Involvement of employees at core level leading to increased effectiveness Re-engineering efforts Implementation of C.O.P.E. Success at keeping cost of government affordable Teamwork concepts increasing/response by employees very good Bus system City Action Team City Action Team Competitive pay Emergency services Encouragement of initiative and discretion at employee level Existing parallel teams Increased willingness to change Internal process review Open competition with the private sector by government Page 3 Effective Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall visior. ~ reality? Number of Votes Response to Question 2 0 Reasonable taxes EFFICIENT AND EFFECTIVE GOVERNMENT CATEGORY SUMMARY 22 Tuesday, July 15, 1997 Page 4 Effective Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall visio~ reality? Number of Votes 7 6 5 4 4 2 2 2 1 1 1 0 Response to Question 2 Regional cooperation Regional Co-operation Regional problem-solving efforts Quarterly city and county government meetings Regional greenway concept Initial regional efforts, i.e. trash transfer station and airport Public safety cooperation Regional cooperation ~ the city and county sewage treatment plant Regional cooperation (economic development) Standardization between City and county Development and Building Departments Trash pickup - city/county Friendly relations with other localities REGIONAL COOPERATION CATEGORY SUMMARY 12 Tuesday, July 15, 1997 Page 5 Effectiw Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall visior ~a reality? Number of Votes 7 5 4 3 1 0 0 Response to Question 2 Like at-large election of Council; all 7 are responsible for the Whole City Council visioning process HPO process Involvement with HPO Maturity of city council - politics don't play a major role in dealing with public At-large election process a positive Beginning the HPO process GOVERNANCE/LEADERSHIP CATEGORY SUMMARY Tuesday, July 15, 1997 Page 6 Effectiv= Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall vision reality? Number of Votes Response to Question 2 6 Public-private partnerships Public/private partnerships, e.g. the Jefferson Center and Hotel Roanoke 2 Hotel Roanoke UTILIZATION OF ALL AVAILABLE RESOURCES CATEGORY SUMMARY 3 Tuesday, July 15, 1997 Page 7 Effective Government Community Forum Response to Question 2 - What is already happening in Roanoke to make the Effective Government component of the overall visior 'a reality? Number of Votes Response to Question 2 0 Current sewer expansion PHYSICAL IMPROVEMENTS CATEGORY SUMMARY Tuesday, July 15, 1997 Page 8 Effective Government Community Forum Response to Ouestion 2 - What is already happening in Roanoke to make the Effective Government component of the overall visior ~ reality? Number of Votes 2 1 1 1 1 0 0 0 0 Response to Question 2 Historic Preservation that protects neighborhoods The F.B.I.'s work on organized cdme Balance between neighborhood schools and magnet schools Downtown revitalization Neighborhood Design Distdct Planning for development of Henry St as an economic project with historical overtones Roanoke Redevelopment and Housing ^uthodty evicting drug dealers Approach to meet economic needs Government recognition of need to manage our natural resources Nothing Site based management in schools ECONOMY, EDUCATION AND QUALITY OF LIFE CATEGORY SUMMARY GRAND SUMMARY 11 88 Tuesday, July 15, 1997 Page 9 Effecti~ Government Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 4 4 4 3 3 3 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 0 0 Response to Question 3 Benchmark against best practice City needs to operate as a business Not to fear new ideas Become cost-competitive with the private sector in all services which we provide Continuous examination of our work processes Innovation for delivery of social services Develop staff through mentoring, leadership, training, and occupational training Evaluate our organizational technology needs Implement incentive plan to reward high performers Increase efforts to identify and utilize employees' special talents, skills and experience Refuse containers in residential areas Benchmarking - how are we doing? Continued training Do not force employees to perform functions that they're not good at Focus on the threat of competition to increase governmental effectiveness and efficiency Improve enforcement of existing laws and ordinances Increase morale and excitement among city staff Increased emphasis on efficiency Need adequate staffing to carry out policies and meet goals Question historical governmental organization structures and staffing Sensitivity training about alienated populations for city leaders Be creative Better communications within and among city departments Tuesday, July 15, 1997 Page 1 Effecti Sovernment Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Better utilization of Mountain View Terrace Citizens relief City water tap fees need reviewing Develop new strategies that address problems, i.e. "at dsk kids", on a broad scale rather than one department at a time Encourage and support change and innovation in government Encourage innovative thinking to the betterment of the community at large Fear of change needs to be overcome Focus on preventative measures for water and sewer facilities, emergency preparedness, etc. Focus on what we do and make the tough decisions on what we don't need to do Government needs to communicate the real cost of services How cost effective is the city in the spending of tax dollars? Improve the perception of City government as a purchaser of goods and services in the minority community Improve the perception of City government as an employer that values diversity in the work force Increased coordination of our work processes and efforts More re-engineering efforts that are similar to Fire and EMS Places where city can be more efficient; permits, rezonings etc. Spell names right on rejection letters Understand the Federal and State initiatives which may reduce spending and how that impacts the local level EFFICIENT AND EFFECTIVE GOVERNMENT CATEGORY SUMMARY 41 Tuesday, July 15, 1997 Page 2 Effecti~ Government Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? ' Number of Votes 4 3 2 2 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Ombudsman Responsive in a timely fashion Increase personal contact with police patrols (neighborhood assignments) Make citizen input a regular part of the decision-making process Better recruitment of citizens to be involved-be proactive in seeking them out Listen, hear and react Make city government more user fdendly More public input into specific problems by citizens who are directly affected. Need NO non-citizens on boards and commissions Need to strengthen communication (Council-Community- Staff) Outline to follow for groups and organizations for proper presentations Popular public report to say how we're doing and what the outcomes of our efforts are The Mayor needs to be more accessible Citizens need to know laws and codes ( i.e. zoning) City give up its control mentality Council needs to hold city administration accountable Elected politicians need to listen to the people Encourage and move toward participatory government Find a way to effectively deal with negative politics of the 60's and the negative citizen component Hold Mill Mountain Citizen input workshops Improve communication with citizens on services and programs that are currently available. It is near impossible to get a problem solved with the citizen complaint system, especially the Street Department It is near impossible to get a problem solved with the citizen co~nplaint system, including calling the department responsible Tuesday, July 15, 1997 Page 3 Effecti~ Government Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 Response to Question 3 More Community oriented government problem solving ( long term problem solving) Need a better way to inform and invite citizens to participate in public meetings Need greater utilization of the Neighborhood Partnership Publicize events better; citizen meetings Put Council agenda and Planning Commission agendas in the Sunday paper Radio discussion of upcoming Council Agenda and follow-up with what was decided Voice mail allows people to ignore you---correct this !! PARTICIPATORY GOVERNMENT CATEGORY SUMMARY 3O Tuesday, July 15, 1997 Page 4 Effectiw Government Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 7 6 4 3 2 2 2 1 1 1 1 1 0 0 0 0 0 0 0 Response to Question 3 Keep focused on the target, and measure our progress...performance measurement Maintain current property tax rate Revisit Vision periodically ( report card needed) Be proactive rather than reactive Department missions/visions need to nest with overall city vision and be supported with business plans Make sure that laws and policies support the concept of "excellence" in the vision Resist pressure to cut taxes Build on what is now happening that is positive Leadership Team needs to be an active, ongoing player in realizing City Council's vision Less ideology - more deep thinking Less influence of money over our democracy Show leadership not just reaction Continuing the vision process Don't be afraid to lead; interminable consensus building in special interest world will make meaningful government impossible Fully implement HPO roll-out Get rid of the visioning and posturing and get down to work, rather than all the rhetoric Live or die by the Vision Need an elected school board and modified ward system, or else we will have the same power brokers running the city Regular dialogue between City Council and Leadership Team GOVERNANCE/LEADERSHIP CATEGORY SUMMARY 19 Thursday, July 17, 1997 Page 5 Effectiv. ~overnment Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 5 5 3 2 1 1 1 1 0 0 0 0 0 Response to Question 3 Cultivate and embrace entrepreneurial atmosphere, such as revenue bonds for recreational needs, creative use of grants, etc. Look for creative solutions non-typical of government - public/private partnerships, etc. Private/business partnership administrative exchange of ideas with government Neighborhoods have special tax for improvement to just that neighborhood Find creative ways to grow the tax base in a landlocked situation Increased emphasis on public/private partnerships (Jefferson Center Performance Hall) Justify charges to business Look for more equitable local government funding alternatives City needs to investigate ways to not assume financial burden of social serv. for people who move in just for the services Encourage citizens to be more self-reliant Explore other roles of government to achieve objectives in face of the realities of limited resources Identify new expectations of government and look at innovative approaches to meet these expectations Look for ways to involve the business community in all phases of government UTILIZATION OF ALL AVAILABLE RESOURCES CATEGORY SUMMARY 13 Thursday, July 17, 1997 Page 6 Effectiv,. ,~overnment Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 3 2 2 2 1 1 1 1 0 0 0 0 Response to Question 3 Build Roanoke River Greenway to connect the region Need to make city atttractive; streets, parks, etc. No more development on Mill Mountain Pass bond referendum set for Nov 1997; continue school capital improvements Capital improvement program needs emphasis on new projects rather than maintenance of existing structures Downtown Outlook Plan Make Washington Park a premier facility like River's Edge. More fire hydrants,streetlights, parks,curb&sidewalk (neighborhood improvements);community center Downtown outlook plan needs to be evaluated and partially implemented Evaluate needs for infrastructure improvements and expansions Underground parking downtown Upgrade Victory stadium complex PHYSICAL IMPROVEMENTS CATEGORY SUMMARY 12 Tuesday, July 15, 1997 Page 7 Effectiv,. ,~overnment Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality?~ Number of Votes 4 4 3 2 1 1 0 0 0 Response to Question 3 Extend regional cooperation to implementation of plans developed Revitalize consolidation Regional cooperation for economic development Duplication of less services Increased regional cooperation Need to expand and embrace regionalism in our economic development Overcome the turf protection Prioritize opportunities and set deadlines for regional cooperation. Regional fire and rescue system Share staff with other localities Surrounding jurisdictions need to pay their fair share REGIONAL COOPERATION 11 Tuesday, July 15, 1997 Page 8 Effecti~ 3overnment Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 5 3 3 2 2 2 2 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 Response to Question 3 Need economy to support retirement community, i.e. jobs Laws preventing large trucks from parking in residential areas - then enforcement Re-route truck traffic off of 460 (residential areas) Attract more people to live in the city; issue of no growth. Less cynical, more balanced reporting from Roanoke Times Need diversion program for At-Risk children Need youth activities, e.g. 14 to 18 age group Better and more positive communication through media City make concerted effort to reverse urban flight Create opportunities/reasons to make people come to Roanoke Develop direct relationships between economic development and education Pay attention to social issues, especially those dealing with children Prevention efforts re: social issues need to be enhanced A selective and directed approach to the elimination of non-voluntary poverty households. City set example for not tearing down historic buildings Increase support for arts and culture Look at economic strategies to make optimum use of land in the city Look at the City's image from differing viewpoints, locally, regionally and nationally Make Roanoke healthier by encouraging citizens to work and benefit from the economic well-being of the region Police do not obey the very traffic laws they impose on others - it is made very difficult to pass this information on Public education systems need to address the needs of the neighborhods as much as the Neighborhood Partnership Solve traffic problems during rush hours Tuesday, July 15,1997 Page 9 Effectiv,. ~overnment Community Forum Response to Question 3 - What else needs to happen to make the Effective Government component of the overall vision a reality? Number of Votes 0 Response to Question 3 Tear down the junky houses/buildings so we don't have to look like trash anymore ECONOMY, EDUCATION AND QUALITY OF LIFE CATEGORY SUMMARY GRAND SUMMARY 23 149 Tuesday, July 15, 1997 Page 10 Quality uf Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a realit,J~ Number of Votes 7 6 6 5 4 4 4 4 3 3 3 3 3 3 3 3 3 2 2 2 2 Response to Question 2 Cultural environment and initiatives CHIP, RAHP, Center in the Square, Bradley Free Clinic, Teen Health Center, Jefferson Center, VPI Extension Cultural and recreational opportunities outstanding Greenway effort City of Roanoke has agreed to coordinate with regional greenways office Cultural and educational park (museums, centers, zoo as destinations all together) Effort to get greenways started Program for innovating and upgrading existing schools Bicycle coordinatorlgreenways planning (regional) Broad-based support for cultural institutions such as symphony and museums City goes beyond providing basic services and provides a variety of cultural opportunities Cultural/recreational/social opportunities are being well-exercised in the city Fairly broad array of human service programs Good access to education and continuous learning Greenways and alternative means of transportation to support clean air (bikeways, sidewalks, buses, etc ..... ) Greenways/connections to parks/John Nolan's plan Planning and implementation of greenways Arts environment Cooperation of business and non-profits in supporting community events Diversity of recreation and cultural activities (indoors and out) Excellent recreation department at minimum cost - athletic clubs Tuesday, July 15, 1997 Page 1 Quality of Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reality'? Number of Votes Response to Question 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 Tuesday, July 15, 1997 Good cultural programs and good facilities Interest in education Magnet schools Opportunities for post-secondary education Parks, sidewalks - ability to walk in neighborhoods which opens up sharing and friendliness Planning and implementation of higher education Renovation of Jefferson High School Shared facility use - schools let groups use their buildings Special events (Festival in the Park, First Night, Fourth of July) The current greenway movement Adult educabon opportunlbes (schools, parks and recreation, etc...) Civic Center Creation of Jefferson Center Efforts being made to clean up parks for families to use (getting drugs and crime out) Links to higher education Partnership of business and education Quality of Library system Recreational opportunities; education and safety Renovation of Jefferson Center and stabilization of the neighborhood School system Strategic planning for parks Page 2 Quality ur Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a realif*j',~ Number of Votes Response to Question 2 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 The City's participation in greenway/bike planning and development The refurbishment of some our parks into premier facilities (Rivers Edge and Elmwood) Volunteers in school system Center in the Square and the Roanoke Symphony Center of educational opportunities for the region City maintains and improves green spaces (parks, trees and greenspaces) City Schools do well recognizing needs of individual students Civic Center Continuously improving public school system Cultural opportunities Cultural opportunities available to all - opera, art museum, libraries Good recreation, family functions, festivals, cultural and diverse events Jefferson Center Mill Mountain Zoo - primary, well-situated regional attraction that has much to offer to tourism if expanded and upgraded Music symphony Organized children's sporting activities Recreational opportunities Respect and economic support for cultural programming Updating of public school buildings CULTURAL, EDUCATIONAL AND RECREATIONAL PROGRAMS CATEGORY SUMMARY 61 Tuesday, July 15, 1997 Page 3 Quality o! Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a realit! ~' Number of Votes Response to Question 2 8 7 5 5 5 4 4 4 4 3 3 2 2 2 2 2 2 2 2 2 2 Tuesday, July 15, 1997 Making regional efforts, e.g ..... efficiency moves Trying to be more efficient without cutting services to have resources for other efforts A caring city government that listens to citizens Neighborhood league's accessibility to City Council and the city administration Willingness to change, desire to move ahead and look to the future Community group problem solving Giving public more opportunities to participate in saying should happen in the city More regional cooperation Talking about regional cooperation - need more Becoming more progressive rather than reactive Regional cooperation - greenways, sewage treatment, landfill, airport Citizen involvement Citizen involvement in government - high level of involvement in shaping the future City asking for and getting input City officials listen/respond to the emotion of citizens/gives a pulse on the harmony or disharmony in the community Cooperation between city government and the people Government allowing citizen input into resolution of community problems Partnerships between businesses, city government and city schools Public/private cooperation (HRCC, Jefferson Center, Downtown Visioning, Regional Resource Authority) Talking, sharing and trying to enhance vision statements Trash collection Page 4 Quality ~,f Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reali.~.'? Number of Votes 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 Tuesday, July 15, 1997 Response to Question 2 City administrators are beginning to take responsibility for jobs they were given City government has put in place numerous committees and persons to address issues affecting quality of life City has a voice Clean streets, strong neighborhoods, city employees that are polite and take complaints seriously Cooperation between city and county libraries Creation of a process that stimulates dialogue and internal debate Level of citizen participation has changed for the better due to change in City attitude. Looking to the future Regional co-operation Respect for regional environment Accessibility of city administration City Council Vision Process Continuously improving water and sewer system Growth of Roanoke Valley - Iow taxes Increased understanding of our problems and citizens' role in solving them More government intervention and lower taxes Proactive public work sessions Process for citizens input related to comprehensive park development Public/private proactive efforts to maintain or create economic, social and cultural development Regional cooperation Separation of funding for social and cultural organizations Page 5 Quality of Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reali~i~? Number of Votes 0 0 0 0 Response to Question 2 The work of volunteers to expand and complement existing programs This visioning workshop Visioning process; independent City status Went ahead with Regional Airport, Hotel Bridge and Regional Landfill GOVERNANCE/LEADERSHIP CATEGORY SUMMARY 46 Tuesday, July 15, 1997 Page 6 Quality of Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reali .~,? Number of Votes 6 4 3 3 3 3 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 Tuesday, July 15, 1997 Response to Question 2 Neighborhood partnerships have come together to promote citizen involvement in improving our neighborhoods Try to protect and promote neighborhood stability Curb, gutter and sidewalk in some areas - beginning to respond to requests Keeping beauty of neighborhoods Meaningful citizen involvement from neighborhood participation/cooperation Neighborhoods working together for betterment of Roanoke (Neighborhood Partnership) Infrastructure (sewer, roads, water, etc ..... ) supports growth Making contributions to neighborhoods, ex. retaining neighborhood schools Neighborhood involvement Neighborhood league formation Neighborhood leagues are good Neighborhood partnership Neighborhood schools, libraries, parks that help preserve our communities Neighborhood spirit of involvement ~ Opening capital improvement program process to public Rental inspections program Roanoke Redevelopment and Housing Authority Caring neighborhoods; looking out for each other City involvement in restoring and rebuilding neighs. ,rhoods Community policing (mounted, COPE, bicycle, beat) Continuing physical improvement in neighborhoods (curb and gutters and tree planting) Page 7 Quality of Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a real[.y? Number of Votes 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 COPE teams promote safety Emphasis on neighborhoods, i.e .........Neighborhood Partnership Innovative outreach programs in the public safety area, e.g ......... DARE, equestrian patrol, COPE Police C.O.P.E. unit Acredidation of the Police Department City support of neighborhood partnership Community oriented policing effort (COPE) Downtown living Efforts to encourage downtown housing Efforts to make public housing more physically and culturally acceptable Fairly good neighborhood group participation Focus on crime Highest quality of public safety services in the region Housing downtown Improved drainage Safer neighborhoods resulting from enhanced police recruitment Safer than other cities Volunteer efforts and materials to build houses for Iow income (Habitat for Humanity) Work on the infrastructure NEIGHBORHOODS CATEGORY SUMMARY 40 Tuesday, July 15,1997 Page 8 Quality of Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reali~? Number of Votes 7 5 4 3 3 3 3 2 2 2 2 2 1 1 1 1 1 1 1 0 0 Tuesday, July 15, 1997 Response to Question 2 Formal endorsement of cultural and racial diversity Broad array of resources available - public and private Recognition of the racial segregation problem Diversity of people a positive Recognition of problems with unsupervised city youth Sense of community We have cultivated a large pool of volunteer leaders in our community, e.g ..... Lions, civic, church and user groups Diverse population Emphasis on family establishments Improvements of health in children, ex. CHIP (adolescent health) Roanoke as a model for other communities - how do we do what we do (Jefferson Center, COPE, Center in the Square) West End Center Existing medical and health care services, e.g .....CHIP, Free Clinic, hospitals, TAP's Immunization Program, etc ...... Friendly community Image, cost of living Low cost of living Religious organizations working together to solve problems, ex. RAM House Roanoke Jaycees provide a family for young professionals, getting them involved in community service, leadership, etc.. Small town flavor with big city amenities "Hometown attitude" and "spirit of loving the valley" Climate Page 9 Quality ,.,f Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Community Services Board Diversity or religion and churches Friendly people and cost of living Good shopping opportunities (goods and services) Health center for southwest Virginia Large enough with ease of travel Medical industry Newspaper appeals to broad cross section and neighborhoods Progressive diverse religious base Regional center for quality health care Relatively Iow cost of living Roanoke is a friendly place Social opportunities for young children more diversified Variety of churches and religions Wide variety of active religious institutions SOCIAL ISSUES CATEGORY SUMMARY 36 Tuesday, July 15, 1997 Page10 Quality u; Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reali~'~'t Number of Votes 6 5 5 4 4 3 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 Tuesday, July 15, 1997 Response to Question 2 Move to protect and enhance the environment and natural beauty Protecting our natural environment The city has made a start recognizing the economic benefits of historic preservation Citizen interest in what happens at Mill Mountain Natural setting already in place Efforts to keep valley clean - Clean Valley organization Clean commercial/industrial development leading to clean air and safe water Curbside pickup of some recyclables Effort being made to retain the natural state of Mill Mountain Historic preservation efforts, e.g ..... local historic districts, preservation of historic landmarks, etc ..... Preservation of Mill Mountain as a natural area and park What is happening with planning on Mill Mountain Access to natural resources for recreational use Clean Valley cooperative efforts Discussion of protection of environment, ex. Mill Mountain Growing appreciation of our natural resources and recognition that they are limited Interest in historic preservation Interest shown in leaving Mill Mountain alone Our natural beauty Proximity to existing natural areas and recreational opportunities, e.g ..... Appalachian Trail, Blue Ridge Parkway, etc ..... The way we keep the natural environment Page 11 Quality of Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reali.~,? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 2 Citizen involvement on future of Mill Mountain Clean Valley Council and their involvement in recycling Close proximity of natural resources/beauty Consideration by City of showing respect to our early settlers who contributed so much to the establishment of our city Flower beds - trees Have the city take over restoration of the McClanahan Cemetery site off 24th Street, N.W. Have the city take over restoration of the McClanahan Cemetery site off 24th Street, N.W. Have the city take over restoration of the McClanahan Cemetery site off 24th Street, N.W. Make McClanahan cemetery off 24th Street, N.W. a nice clean place. It is a historical place deserving care & maintenance. Natural beauty Preservabon of hmto,cal places, especially old cemeteries. DAR and UDC ladies have undertaken to clean up some. The city's v~sion statement which states appreciation should be shown for its past To not ignore the past in looking to the future NATURAL ENVIRONMENT AND HISTORIC PRESERVATION CATEGORY SUMMARY ~ 34 Tuesday, July 15, 1997 Page 12 Quality uT Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reali.~,? Number of Votes 5 5 4 2 2 2 2 2 2 1 1 1 1 1 1 0 0 0 0 0 0 Response to Question 2 Downtown renewal - constant revitalization Good economic development leading to a balanced economy Downtown/market area Community web site Diverse economy Hotel Roanoke Improvements to market and downtown area Roanoke City Market What has and is happening downtown City Parking garages Downtown Roanoke Inc. and their promotion and support of downtown activities Hotel Roanoke Outlook - Downtown Visioning process Technology (web site) Unemployment training Citizen support of downtown market and businesses City market City Market (farmer's market) Downtown improvements Easy street access to all areas of the city Economy/improvement Tuesday, July 15, 1997 Page 13 Quality v, Life Community Forum Response to Question 2 - What is already happening in Roanoke to make the Quality of Life component of the overall vision a reality*? Number of Votes 0 0 0 0 0 Interest in bringing new business to city Lack of traffic congestion on roads Renovation of Hotel Roanoke by citizens Revival of city market downtown Tourism ECONOMY Response to Question 2 AND TRANSPORTATION CATEGORY SUMMARY 26 GRAND SUMMARY 243 Tuesday, July 15, 1997 Page 14 Quality Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 6 6 5 5 5 4 3 3 3 3 3 3 2 2 2 2 2 2 2 2 2 2 1 Response to Question 3 More attention to neighborhoods (bank on side of Route 460) Neighborhood infrastructure improvements - alleys - lighting Equal treatment by city government of all neighborhoods (who you are and where you leave not important) Expand mounted and foot patrols for neighborhoods - let police officers park cars in front of homes when off duty Find ways to make existing neighborhoods look better - get rid of junk in yards and go after litterers of yards and streets Invest more in infrastructure, including alternate transportation and greenways Be more aggressive in providing neighborhood improvements, i.e ..... curb, gutter and sidewalks Continue to make neighborhoods a safe place to live Improved flood control/drainage to prevent basement flooding Incentive for new construction and rehabilitation of residential dwellings Need less substandard and more middle/upper income housing Neighborhood sidewalks in outlying areas Don't let people make multifamily housing out of single - control density Keep people safe Keep us safe from the bad guys Need for a city work farm for nonviolent juvenile/adult offenders (boot camp) Need to have a method of monitoring our progress in neighborhood rehabilitation Need to rethink the rental inspection program so that landlords don't have all the power Proactive stance towards crime prevention Promote increased safety through increased activities for youth and families Requirements to make new housing compatible with existing neighborhoods Stronger enforcement and fine for noise (loud music) from cars Adequately funded capital improvement program Tuesday, July 15, 1997 Page 1 Quality , Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 Response to Question 3 Build railroad bridge over the tracks at Norge. Cable TV access to all neighborhoods Comprehensive program for housing Eliminate illegal drug use and activity Fix the bridge to nowhere - Hunter Viaduct Focus on neighborhood redevelopment Fund more neighborhood improvement projects Get tough on crime - "Teens" Improve conditions in alleys - get cars off streets Improve drug education and prosecute drug dealers to full extent of the law. Improve police department with satellite stations Maintain existing facilities, e.g ..... Civic Center and Victory Stadium Modern police facility to adequately serve the public and employees More neighborhood community centers More police patrol through neighborhoods Need to improve safety in certain neighborhoods Neighborhood development Protect single family neighborhoods from more intense development Public safety - need to increase cooperation of all public safety agencies in the valley Public/Private partnerships; neighborhOod retention Slum lords ruin neighborhoods - more controls needed - they play the system 3-4 year old education to reduce crime Address flooding/regional storm drains Tuesday, July 15, 1997 Page 2 Quality _,' Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Adequate police patrol strength Better police patrolling and a better environment to meditate City needs to emphasize the importance of neighborhood groups Clean up neighborhoods- junk cars and trash Consider providing adequate fencing and lighting for the City Cemetery Controlling dogs better Create a citizens traffic control review council to promote consistency in traffic controls & citizen/government cooperation Curbing and sidewalks in neighborhoods Develop more middle and upper income housing Discourage the conversion of older single family dwellings into multi-family dwellings Do more to reduce deteriorating housing, i.e.., housing task force and funding Don't give up green areas for housing/focus on rehabilitation Downtown living Educational resources in jails Enhance and promote single family dwellings in neighborhoods Enlarge the Civic Center Every neighborhood should have a committee to address problems, i.e.., teens, crime, fellowship, etc... Facility improvements to comply with the spirit of ADA Have police spend more time in neighborhoods Improve curb/gutter in areas Improve safety in inner city neighborhoods Improve utilization of police officers through utilization of non-sworn staff. Incentives to develop downtown housing Tuesday, July 15, 1997 Page 3 Quality ~.. Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Incentives to homeowners and renters to maintain and fix up their houses Increased emphasis on positive interaction between community and police Lighting of 581 Limit time an empty boarded-up house can sit w/o being occupied or torn down/renovated Limitations on housing developments (on Colonial Ave.) to prevent overcrowding and protect greenspaces More bicycle police More bike police to patrol troubled neighborhoods More Raleigh Court type neighborhoods Need to update/renovate substandard residential structures Neighborhood commercial areas Period street lights Police need to be more decentralized and trained, desensitized Protect and enhance neighborhoods Publish the names of slumlords Put more focus on prevention efforts for our youth (e.g .... drug, teen pregnancy and dropout prevention) Require landlords to provide offstreet parking for renters Sidewalks to separate people and cars Street paving needs to be improved Tax breaks for home improvements Upgrade infrastructure Work with citizens to ensure the safety of our community NEIGHBORHOODS CATEGORY SUMMARY 90 Tuesday, July 15, 1997 Page 4 Quality ~. Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 6 5 5 5 4 4 4 4 4 4 4 3 3 3 3 3 3 3 3 3 3 3 2 Response to Question 3 Financial support for performing arts, especially those providing education & culture for economically disadvantaged Get on with building a complete system of greenways and sidewalks More focus on greenways and trails - public/private partnerships to make it happen - "Roanoke River'' More money (general wealth) in Roanoke to support cultural/beautification efforts Better use of opportunities for greenways, i.e ..... sewer, road and sidewalk projects Build a public golf course Build large recreation centers in each quadrant of the city connected by greenways Complete Jefferson Center Performance Hall Create greenways/bikeways Recognition by local government that arts and culture are important to economic development thru increased funding Recreational opportunities for all youth 4-18 Complete final phase of the renovation of the Jefferson Center Develop "higher learning" facility Fund additions to elementary schools to replace trailers Get cultural activities back into the schools Jefferson Center completed to provide a home for opera, ballet and symphony Local access to 4-year degree programs and post-graduate More bike trails More computers in schools More family-oriented events Need to build greenways and bikeways Put parks in areas where there are none (Ridgewood and South Roanoke) Adult education Tuesday, July 15, 1997 Page 5 Quality Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 Response to Question 3 Complete Jefferson Center renovation Develop greenways Invest more in parks and recreation services and facilities - Iow now in comparison to other local governments Mandatory arts education for every child every year (all disciplines) More authority for teachers to discipline students More places for youth to go to - more community centers More swimming pools Move ahead with Norfolk Southern building for post-secondary education School arts education - equal emphasis with athletics Use Norfolk Southern buildings for higher education center A new football and track facility Community centers and parks - full facilities Complete plan for higher education center (just do it!) Continue to renovate schools, e.g .....air conditioning, technology wiring, computers, etc ..... Develop a regional Roanoke River greenway and conservation area Do more to encourage social and cultural opportunities for those under 25 years of age Encourage public use of Carvins Cove Finish the Jefferson Center auditorium Funding for Jefferson Center Performance Hall Greenways Increase funding for cultural/human services Increase parkspace and recreation in neighborhoods Increased funding for park improvements, greenways and leisure activity centers Tuesday, July 15, 1997 Page 6 Quality . Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Maintain and upgrade existing city parks and recreation centers, e.g ..... Wasena and Washington Parks Make computer technology and other resources accessible to the community Make every school a magnet school More after school and weekend supervised activities for youth in grades 6-12 Need more focus on teaching values in schools; need to become a more "value" conscious community Need more parks activities for youth Need more professional sports Need to improve educational opportunities at all levels Provide efficient public transportation (carpooling, buses, etc...) Support greenways Use school buildings atter hours - upgrade school libraries Walking trails up Mill Mountain Want to "see" sidewalks and bicycle paths Address the issue of providing access to community and cultural activities Assess current programs in cultural/human service and prioritize Better higher education facilities Create more assets for higher education Develop a community recreation center downtown for everyone Enhance cultural activities Ensure that K-12 education is relevent to work/higher education Expand culture to all parts of the city Include lanes for bikes in new construction and maintenance of City streets Increase support of cultural organizations such as Showtimers, 'Mill Mountain Theatre, opera, symphony, etc .... Tuesday, July 15, 1997 Page 7 Quality _. Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Increased support of local art and cultural events Merge all Roanoke Valley school systems More free special events and celebrations More open spaces (green) - biking and hiking - including Wiley Drive More parental involvement in education More support financially for non-profit cultural organizations, i.e.. Roanoke Ballet Need four-year university Need to improve parks Ped bicycle access in new 581 exit. Provide cultural and recreational opportunities Provide more recreation facilities like schools and churches to cut crime "after hours" Safe trails Save the "rocket" Strengthen relations between cultural institutions and schools Summer youth activities (actually year round) Support projects that are more environmentally sensitive (beautification, recycling, greenways, anti-litter public education) Support the greenways project Upgrade and equalize athletic programs (Parks and Recreation) Year round schools CULTURAL, EDUCATIONAL AND RECREATIONAL PROGRAMS CATEGORY SUMMARY 88 Tuesday, July 15, 1997 Page 8 Quality ,., Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 6 5 5 4 3 3 3 3 3 3 2 2 2 2 2 2 2 2 2 2 1 1 1 Response to Question 3 Clean up city streets Extending the preservation of Mill Mountain The city needs to make its verbal commitment to historic preservation a functional reality Protect Mill Mountain Develop urban "land trust" Don't waste things; don't throw away recyclables Implement a meaningful appreciation of our past by updating our history - recognize key people - preserve cemeteries Preserve natural beauty, especially Mill Mountain/walking trails Preserve/restore older buildings/homes - add tax incentives Protect God's creatures Don't litter Fix up the world Identification and support of historical preservation and cultural assets Keep the environment clean More flowers More plants...especially red, green and pink ones More space for wild flowers Protect Mill Mountain Protect mountains Use things over again Beautify entranceways to city Clean up streets coming into the city Continue historical restoration activities Tuesday, July 15, 1997 Page 9 Quality., Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Don't make Mill Mountain into Disneyworld; move slowly on zoo expansion; keep Generation X people in town. Long range plan for protection and development of natural resources Look for a balance between preservation and economic development More citizen participation in the development of uses for Mill Mountain involving a thorough study More Clean Up Days involving the entire community Preserve and appreciate our past in all segments of the city - no groups should be excluded Preserve Mill Mountain and other ridge lines Protect the Crystal Spring water supply Relocate utilities to alleys or underground Ridgeline protection Take more steps to preserve historic structures such as building and cemeteries A rating system to identify worst areas in terms of litter and trash/recognize improvements through rewards Appoint a McClanahan Cemetery Historic Site Committee to work with other org. in restoring/preserving this historic site Appropriate preservation of Mill Mountain Assure that our natural resources are protected Clean up Roanoke River Continuing historical restoration and preservation such as McClanahan cemetery and Mill Mountain (natural state) Get organized to protect our natural beauty Get rid of street sweeping machines - they make a mess, leaving the whole street dirty and messy. Have the city assist the DAR in cleaning and restoring the McClanahan cemetery off 24th Street, N.W. Improve air quality, especially in summer, by promoting alternative modes of transportation, pedestrian only streets, etc .... Increase public recycling efforts (more people should recycle, public bins, etc...) Keep natural resources pure Tuesday, July 15, 1997 Page 10 Quality · -ife Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Leave Mill Mountain as natural and pristine as possible; limit building and disruption of ridge top on Mill Mountain More funding and support for conservation, entertainment and education Need more gardens Need to spend more money to protect the environment Preserve the McClanahan cemetery - 24th Street, N.W. Prohibit further development of Mill Mountain Protect our ridge lines and viewsheds - zoning issues and changes Protect viewsheds by controlling the location of cellular and personal communication systems Restoration and maintenance of the McClanahan Cemetery and Historical Site Restore the McClanahan cemetery - 24th Street, N.W. Stronger enforcement of clean indoor air laws - no smoking areas The city should accept joint responsibility with patriotic organizations for restoring/maintaining the McClanahan grave site The historic McClanahan grave site should be restored and maintained by the City for the present and future generations Thoroughly review further development of the Mill Mountain Zoo before expanding We need to preserve and restore the McClanahan cemetery - 24th Street, N.W. NATURAL ENVIRONMENT AND HISTORIC PRESERVATION CATEGORY SUMMARY 61 Tuesday, July 15, 1997 Page 11 Quality Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 7 4 3 3 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 Response to Question 3 Teenage health and teenage pregnancy Human services center in school buildings - one stop shopping - cut red tape Health care for all citizens of Iow to moderate income Motivate youth to discourage drug abuse and sales, to include role models that provide incentives to improve quality of life Create a better relationship among the races Develop community pride/identity Fix up churches Fund a support plan for disadvantaged children Need jobs for young people Strong youth development and support programs Take care of each other better Take care of your family Decrease in teen pregnancies Determine why we're the most segregrated city in Virginia and do something about it Develop a task force to look at the racial segregation issue Develop cooperation among the clergy of the city Develop police authority leadership to improve relationships with youth Enhance diversity through cultural or professional mediums Meeting needs of the elderly Minimum standards or priorities for human services for all citizens More affordable housing and health care Needs to be a recognition of the positive activities of our community Promote the Jaycees to newcomers and potential relocators - it°s an instant connection to the community. Tuesday, July 15, 1997 Page 12 Quality Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 Re-connect disenfranchised citizens Alternative programs for high risk children Better advertisement/communications Develop our youth through a mentoring program Encourage a respect for diversity Encourage and foster community commitment, ownership and pride Encourage minority participation in all facets of Roanoke Encourage preventative health care initiatives Encourage stable and self-reliant families Ensure that enhanced quality of life is the result of our economic and educational strategies Find avenues to communicate with City youth regarding beneficial programs available Find ways to link our thriving medical community to our senior population Give the community a detailed understanding of what it takes to become an Ali-America City - criteria Less emphasis on crime and violence in the media Less polarization among "us" More emphasis of ethnic groups More personal responsibility for Quality of Life More volunteers Need to get away from the attitude that we can't do things or that we're second class to other regions in the State Nurture respect and cooperation among our citizens Positively impact the hopes and value systems of disadvantaged youth Prevent urban sprawl Promote wider use of volunteers (i.e ....Meals on Wheels) Tuesday, July 15, 1997 Page 13 Oualit~ , Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 0 0 0 Reduce juvenile delinquency Remove racial and social barriers Support day care so more people can work SOCIAL ISSUES CATEGORY SUMMARY Response to Question 3 49 Tuesday, July 15, 1997 Page 14 Qualit~ . Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 7 6 5 5 4 3 3 3 3 2 2 2 2 2 1 1 1 1 1 1 1 1 1 Response to Question 3 Expand regional cooperation issue More regional approaches Develop a master plan for program/facilities development, and follow it More regional cooperation for Roanoke Valley governments Listen to experts from the real world Ali members of City Boards and Commissions need to be citizens of the city Increase the use of venues for educating the community, e.g ..... RVTV, quarterly newsletter Listen and act on citizen complaints more More public/private initiatives Better cooperation between valley governments Improved management of Public Works directorate Increase cooperation among valley governments on all levels More representatives from the under served population Take visioning process out to the citizens on their turf - don't look for them to come to you. City govt.., needs to be open-minded, willing to listen/change, open-minded, visible, diverse and keep promises Continue to increase citizen participation, particularly among minorities and neighborhoods Elderly tax reduction Enforce all zoning laws and ordinances More regional cooperation More valley government cooperation Need more valley cooperation for government services, revenue sharing, etc... Neighborhood representation in government - support ward system Stronger zoning laws Tuesday, July 15, 1997 Page 15 Quality Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Response to Question 3 We would like to know what is lurking in the shadows, Mayor Bowers? Zoning and building ordinances Consolidation of governments Continue the present citizen agenda, input to neighborhood programs, must be consistent with civic leaders Develop a more comprehensive affirmative action reporting plan Establish regional benchmarks and indicators for quality of life Fund more equipment and people for bulk trash collection In planning process assure that diverse population is included Keep taxes Iow - keep agriculture greenspace tax at lower rate More regional cooperation (New Century region) More regional government cooperation More teens involved in decision making Need to enforce zoning, building and life safety ordinances Need to improve our vision and risk-taking No ward system To make things happen we need a comprehensive plan, including a monitoring and control system Update the zoning ordinance to include everything said GOVERNANCE/LEADERSHIP CATEGORY SUMMARY 40 Tuesday, July 15, 1997 Page 16 Quality. Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 3 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 Response to Question 3 Nurture existing business development 15 minute parking downtown should be made into 30 minutes A more diverse work force in the community Create more reasons for people to visit Do more to attract tourism - better marketing of historic aspects and transportation system for tourists (trolley system) Economic development to create higher paying jobs Tourist improvements on market and Mill Mountain, e.g ..... restrooms, water fountains, trash collection, pay phones Assist in creation of more and better job opportunities Continue progress downtown - cultural included Continue to improve Transportation Museum Implement the "Outlook Downtown" Invest in convention facilities Keep improving Downtown Roanoke area (using "Outlook" study) Need to reduce the poverty rate in the city Recruit more higher paying jobs Revitalize empty buildings in downtown Bring in another airline Continue to strengthen our position as a regional retail center Continue to strengthen tie-in with Virginia Tech Create higher-paying jobs to keep young adults here Expand and stabilize high tech industry in the area Get downtown Roanoke wired to the Internet (electronic village concept) Improve retail business downtown Tuesday, July 15, 1997 Page 17 Quality ,.. Life Community Forum Response to Question 3 - What else needs to happen to make the Quality of Life component of the overall vision a reality? Number of Votes 0 0 0 0 0 0 0 0 0 Response to Question 3 Improve transportation (buses) into county Improve transportation system to retain industry Look for use for vacant Norfolk Southern passenger station More emphasis on tourism More high paying jobs Need to improve traffic control and flow (signalization, Elm Avenue/l-581, and Brandon/Main) Reduce traffic congestion (I-581 and Orange Ave./Wonju Street/Elm Avenue) Traffic problems Would like to see a cable car to the top of Mill Mountain ECONOMY AND TRANSPORTATION CATEGORY SUMMARY GRAND SUMMARY 32 360 Tuesday, July 15, 1997 Page 18 GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700 · Fax: 312/977-4806 RECEIVED 25 1997 MAYOR'S OFFIC : April 17, 1997 The Honorable David A. Bowers Mayor City of Roanoke Pension Plan P.O. Box 1220 Roanoke, VA 24011 Dear Mayor Bowers: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended June 30, 1996 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in Public Employee Retirement System (PERS) accounting and financial reporting, and its attainment represents a signifi- cant accomplishment by a PERS and its management. When a Certificate of Achievement is awarded to a PERS, an Award of Financial Reporting Achievement is also presented to the individual designated by the PERS as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Joyce Sparks, Retirement Accountant. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1996 Certificate Program results are enclosed. We hope that your example will encourage other PERS officials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429-2750 · Fax: 202/429-2755 PRESENTATION OF THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING The Certificate of Achievement for Excellence in Financial Reporting is the highest form of recognition for state and local governments. The Certificate program thereby advocates that recipients be formally recognized for their outstanding accom- plishments. If you would like a formal presentation of the Certificate of Achievement plaques, you should contact your GFOA State Representative. Your representative's mailing address and phone number is as follows: 804/890-3399 James O. McReynolds Finance and Management Director County of York P.O. Box 532 Yorktown, VA 23690-0532 804/890-3700 April 17, 1997 GOVERNMENT FINANCE OFFICERS ASSOCIATION 160 North Michigan Avenue, Suite I)00, Chicago, Illinois 60601 312/977-9700 · Fax: 312/977-4606 For information contact: NEWS RELEASE Stephen Gauthier (312) 977-9700 (Chicago)--The Certificate of Achievement for Excellence in Finan- cial Reporting has been awarded to: CITY OF ROANOKE PENSION PLAN by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of public employee retirement system (PERS) accounting and financial reporting, and its attainment represents a significant accomplishment. An Award of Financial Reporting Achievement has been awarded to the individual designated as primarily responsible for preparing the award-winning CAFR. This has been presented to: JOYCE SPARKS, RETIREMENT ACCOUNTANT The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a construc- tive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving 12,625 government finance professionals with offices in Chicago, Illinois, and Washington, D.C. - 30 - WASHINGTON OFFICE 1750 K St~et, N.~, Sui~ 650, Washington, DC 20006 202~29-2750 · Fax: 202~29-2755 The Government Finance Officers Association of the United States and Canada presents this AWARD OF FINANCIAL REPORTING ACHIEVEMENT Joyce Sparks Retirement Accountant City of Roanoke Pension Plan, Virginia The Award of Financial Reporting Achievement is presented by the Government Fi na nce Officers Associat ion to t hose i nd ividuals who have been i nst ru menta 1 i n t h ei r government unit achieving a Certificate of Achievement for Excellence in Financial Reporting. A Certificate of Achievement is presented to those government units whose annual financial reports are judged to adhere to program standards and represents the highest award in government financial reporting. Executive Di~ec~ April 17, 1997 DAVID I. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (540) 981-2444 Fax: (540) 853-1145 July 21, 1997 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:sm July 21, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia RE: Request for Executive Session Dear Mayor Bowers and Members of City Council: This is to request that Council convene in Executive Session to discuss the possible use of real property for a public purpose, specifically the possible lease of certain property for use by the city, pursuant to {}2.1-344(A)(3), Code of Virginia (1950), as amended. Sincerely, ert Herbert City Manager WRH/kdc cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk Phillip F. Sparks, Chief of Economic Development WILBURN C. DIBLING, JR. CITY A'I~ORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL:cityatty @ ci.roanoke.va.us WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATI'ORNEYS July 21, 1997 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for Executive Session Dear Mayor Bowers and Members of Council: This is to request that Council convene in Executive Session to discuss a matter of actual litigation, specifically litigation brought on behalf of the City, pursuant to Section 2.1-344.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am WCDj/SJT:snh Sincerely yours, · Ling, Wilburn C Dlb] Jr. City Attorney CC: W. Robert Herbert, City Manager Mary F. Parker, City Clerk H:\CC\L-EX-BEIA Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 23, 1997 " File #178-200-236-450-511 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to formation of a Roanoke Neighborhood Development Corporation, and to secure the services of a private consultant to provide organizational assistance and to help identify and manage potential development projects in connection with the Henry Street and larger Gainsboro area, was before the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. On motion, duly seconded and adopted, the report was received and filed. Sincerely, .~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Ms. Vernice Law, 1019 Staunton Avenue, N. W., Roanoke, Virginia 24016 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Phillip F. Sparks, Chief, Economic Development Frank E. Baratta, Grants Compliance Monitor H:~,~.GENDA.gT~JULY.21 ': ' Office of the City Manager July 21, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Re: Roanoke Neighborhood Development Corporation Proposal Dear Mayor Bowers and Members of Council: Recently, a group of local citizens and community leaders interested in Henry Street and the larger Gainsboro area have taken steps to form a Community Development Corporation and to secure the services of a private consultant to provide organizational assistance and to help identify and manage potential development projects. This correspondence is intended to bring City Council members up to date on these exciting developments and to recommend a course of action for responding to the group's proposed Action Plan Work Programs submitted to the City Administration for consideration. The new organization, which is calling itself the Roanoke Neighborhood Development Corporation, is being formed by a group of citizens some of which are identified in Attachment "A" in response to a recommendation that was included in the final report of the Mayor's Henry Street Revival Committee presented to Council on November 18, 1996. The report indicated that a new entity be formed, possibly a community development corporation, to carry on the Henry Street planning and implementation effort. Community Development Corporations or CDC's are a relatively new approach to inner city economic revitalization that has emerged in the United States over the past 30 years. A CDC is a nonprofit organization that is both market oriented and dedicated to serving the residents of the neighborhood where it is located. Since the late 1960's, CDC's around the nation, in partnership with private lenders, government, and foundations, have developed over 400,000 units of housing, financed construction of over 17 million square feet of industrial and commercial space, provided loans to more than 3,500 businesses, and created or retained over 90,000 jobs. Since February 1997, the group of local citizens has been receiving advice and organizational assistance from the F. A. Johnson Consulting Group, Inc., a minority-owned corporation with extensive experience in organizing CDC's and managing and packaging of housing and economic development projects. Representatives of the new organization and the F. A. Johnson Consulting Group, Inc., have met with me or other representatives of the City Administration and Housing Authority on several occasions including May 15, June 6 and June 25, 1997, to discuss the group's objectives and to identify what the City can do to assist with this important community-based effort. In these meetings, it has been made clear to me that the new organization intends on being inclusive and will welcome any group or organization that is interested in working to improve the project area. Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138 The Honorable David A. Bowers, Mayor and Members of City Council Page 2 July 21, 1997 It is also the intent of the organizers to include a broad cross section of stake holder groups on the board ofdkectors of the new CDC including residents of the community, business owners, property owners, representatives of financial institutions and city government. After discussing the new organization's proposed Action Plan Work Program with key members of my staff, I am planning on scheduling an' administrative public hearing on Tuesday, August 19, 1997, to consider an amendment to the City's Consolidated Plan. The amendment, if approved by City Council, would permit the City to fund the first year of the new group's proposed work program with CDBG funds previously approved by Council for infrastructure improvements in the Henry Street Project Area. As currently proposed, the consultant who would be under contract to the new organization, would be responsible for conducting at least 4 organizational and training sessions for CDC members and interested citizens, preparing a non-profit developers training manual, conducting workshops focusing on needs within the project area, interviewing key city staff and elected officials, reviewing existing plans, preparing a one to three year implementation plan and providing assistance with packaging several possible development projects. A notice of the administrative public hearing to consider the proposed amendment will appear in local newspapers on August 1, 1997. In the event that City Council agrees to amend the Consolidated Plan and fund the proposal another issue will still need to be addressed before CDBG funds can be used for this purpose. As City Council is aware, the U. S. Department of Housing and Urban Development imposes a 20 percent cap on CDBG funds used for administration and planning. The City's CDBG program is currently operating very close to the maximum amount. A number of the activities proposed in the Action Plan Work Program may fall under this requirement. Therefore, the City's Office of Grants Compliance is currently reviewing the proposed scope of work to ensure that this mandatory HUD requirement will not be exceeded. I hope City Council finds this information helpful. A detailed report, including a description of the new organization's first year program, will be forwarded to Council Members prior to your being asked to take action on this matter. In the meantime, if you have any questions, please call me or John Madles, Chief of Planning and Community Development, at 853-2356. Respectfully submitted, W. Robert Herbert City Manager WRH/JRM:ga The Honorable David A. Bowers, Mayor and Members of City Council Page 3 July 21, 1997 Attachment CCi Mary F. Parker, City Clerk James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works John R. Marlles, Chief of Planning & Community Development Phillip F. Sparks, Chief of Economic Development John P. Baker, Executive Director, Roanoke Redevelopment & Housing Authority Vernice Law, President, Roanoke Neighborhood Development Corporation Vickie Tregubov, Grants Specialist Ed Barnett 6701 Peters Creek Road Roanoke, VA 24019 366-6287 Evelyn D. Bethel 35 Patton Ave., N. E Roanoke, VA 24016 Vernie and Aletha Bolden, Jr 4559 G Garst Mill Road Roanoke, VA 24018 774-9514 William J. Bratton 3517 Cove Road, N. W. Roanoke, VA 24017 Jessie L. Brown, III 3526 Laurel Ridge Road, N. W. Roanoke, VA 24017 Herb Chappelle 5120 Pin Oak Drive, N. W. Roanoke, VA 24019 Walter S. Claytor 802 Grayson Avenue, N. W. Roanoke, VA 24016 343-9418 Wayne Cooper 357 McDowell Avenue, N. W. Roanoke, VA 24016 343-1903 Helen E. Davis 35 Patton Avenue, N. E. Roanoke, VA 24016 342-0728 Linda Dennison P. O. Box 9647 Roanoke, VA 24020 362-6066 Attachment "A" Charles Green · 1731 Harrison Ave., N. W. Roanoke, VA 24016 Cecil E. Greene 5830 Waybum Drive Roanoke, VA 24019 L. M. Harmon 434 Chapman Salem, VA 24153 Marylen Harmon 5905 Dairy Road Roanoke, VA 24019 Sherman Holland 3801 Red Fox Drive, N. W. Roanoke, VA 24017 Evangeline B. Jeffrey 3731 Wilmont Ave., N. W. Roanoke, VA 24017 982-1565 Martin Jeffrey P. O. Box 2068 Roanoke, VA 24001-2868 345-6781 Ezra M. Jones, Jr. 1634 Shamrock St., N. W. Roanoke, VA 24017 366-2314 Vernice J. Law 1019 Staunton Ave., N. W. Roanoke, VA 24017 985o0961 Harriett Lewis 1015 Palmetto St., N. W. Roanoke, VA 24017 342-2708 LeRoy Lowe 512 Chestnut Avenue, N. W. Roanoke, VA 24016 Eld L. Parsons 352 McDowell Avenue, N. W. Roanoke, VA 24019 Lillie T. Patterson 1902 Montclair Drive Roanoke, VA 24019 Anita Powell P. O. Box 13672 Roanoke, VA 24036 366-0933 Charles D. Price, Jr. 3101 Willow Road Roanoke, VA 24017 982-8789 Lowell D. Reeves 2328 Melrose Avenue Roanoke, VA 24017 Alice B. Robe,s 411Gilmer Avenue, N.W. Roanoke, VA 24016 342-8876 Margar~ B. Robe, s 411Gilmer Avenue, N.W. Roanoke, VA 24016 342-8876 Melody S. Stovall 329 Colorado Street Salem, VA 24153 B. H. Waldron 514 Union Street Salem, VA 24153 Eva Darcel Walters Harrison Museum 523 Harrison Avenue, N. W. Roanoke, VA 24016 Claudia A.W~two~h 2318Melrose Avenue, N.W. Roanoke, VA 24017 343-0326 JAMES D. GRISSO Director of Finance CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P. O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director DATE: TO: FROM: S~ July 21, 1997 Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Status Report of $5.00 Employer Matching Contribution to ICMA-RC On May 12, 1997 City Council authorized a matching contribution of $5.00 to the Intemational City Management Association Retirement Corporation (ICMA-RC) Deferred Compensation Plan on behalf of any non-temporary classified employee of the City who made a contribution of $5.00 or more per payday. Group and individual meetings for employees were conducted from May 14 through June 18. Below are some statistics on this Program as of June 30: 2,006 619 552 1,171 total number of employees eligible to participate number of employees enrolled as of May 12, 1997 number of employees enrolled between May 14 and June 30 total number of employees participating in ICMA as of June 30 Total Number Total Number Total Number Total Number Percentage Percentage of of of of of of Employees Employees Participants Participants Participants Participants S~iAry Before After Before After Before After $10,000 to $20,000 391 333 55 154 14.1% 46.2% $20,000 to I]L30,000 900 903 239 493 26.6% 54.6% $30,000 to $40.000 512 554 206 363 40.2% 65.5% $40,000 to $50,000 133 141 66 104 49.6% 73.8% $50,000 to $60,000 39 35 22 29 56.4% 82.9% $60,000 and above 34 40 31 28 91.2% 70.0% Total 2.009 2.006 619 1,171 30.8% 58.4% Honorable Mayor and Members of City Council July 21, 1997 Page 2 As you can see from the above statistics, this new program was a success in initiating employee interest in saving for their future retirement. Current employees not yet participating may enroll anytime in the future. I want to give special recognition to the Pension Plan staff for organizing and implementing the ICMA Matching Program. They spent a significant amount of time and effort scheduling group sessions and meeting with employees individually to inform them of this program. Special thanks to the Clerical Support staff who answered numerous telephone calls and forwarded forms to employees, and the Payroll staff for ensuring employee paychecks included accurate information regarding the employer match. This report is to provide City Council with the results of the ICMA Matching Program and no action is required. Sincerely, Director of Finance JDG/DP:s C: W. Robert Herbert, City Manager Wflbum C. Dibling, Jr., City Attorney Doris Peters, Retirement Administrator Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk July 23, 1997 File ft60-121-123-184 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33499-072197 amending and reordaining certain sections of the 1997-98 General Fund Appropriations, providing funds in connection with the addition of five full-time positions at the Roanoke City Jail. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, ary F. Parker, CMC/AAE City Clerk MFP:sm Attachment pc: The Honorable W. Alvin Hudson, Sheriff George C. Snead, Jr., Director, Public Safety Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDA.g7~JULY. ZI IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July, 1997. No. 33499-072197. AN ORDINANCE to amend and reordain certain sections of the 1997-98 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Safety Jail (1 -.8) Revenue $ 8,270,277 8,270,277 Grants-in-Aid Commonwealth Shared Expenses (9). 1) Regular Salaries 2) VRS Retirement 3) FICA 4) Hospitalization Insurance 5) Dental Insurance 6) Life Insurance 7) Disability Insurance 8) Reimbursements 9) Sheriff (001-024.3310.1002) (001-024-3310-1110) (001-024.3310.1120) (001-024-3310.1125) (001-024-3310-1126) (001-024_3310.1130) (001-024-3310-1131 ) (001-024-3310-8005) (001-020-1234-0611 ) 106,915 21,672 8,179 7,810 52O 374 267 71,446) 74,291 $37,187,561 6,770,569 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia July 21, 1997 97 -606 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council Subject: Additional Positions - City Jail Back rogr_0_p_n~d on the subject is as follows: Ao The Fiscal Year (FY) 1996-97 General Fund budget provided fundin~ for 189 positions in the Sheriff's Office and City Jail. - City Council approved the addition of an executive secretary position (100% City funded) for the City Jail with the adoption of the FY 1997-98 General Fund budget. The Commonwealth of Virginia Compensation Board reimburses the City of Roanoke; for the cost of salary and benefits for Compensation Board approved positions. The rate of reimbursement is based on the Compensation Board approved salary for the approved positions. Do The Compensation Board budget does not include administrative and clerical support positions. Deputy sheriffs are used to perform the required administrative and clerical support duties associated with the operation of the Sheriff's Office and City Jail. The number of Compensation Board al~proved deputy_ sheriff position:: for the provision of court security has been reduced as a result of a change in the methodology used to determine the required staffing level. The total number of Compensation Board approved positions for the Sheriff's Office and City Jail has not been reduced because positions previously classified as court services officer (court security) have been reclassified to emergency correctional officer (jail security) based on the inmate population at the City Jail. This has required the reassignment of deputy sheriffs needed for jail security to court security. II. .Current situation is as follows: The Sheriff's Office and City Jail require the addition of five (5) positions to address staffing needs in the areas of administrative and clerical support, jail security, court security, and the inmate work crew program. .The Compensation Board budget includes six (6) medical treatment positions for the provision of a health care program at the City Jail. These positions were eliminated from the City General Fund budget in FY 1995-96 when the provision of health care services at the City Jail was privatized. Honorable Mayor and Members of City Council Page 2 Do The Compensation Board approved the reclassification of the six (6) vacant medical treatment positions for use as administrative/clerical support and deputy sheriff positions. The reallocated Compensation Board positions will be used as follows: One (1) executive secretary position for administrative and clerical support. The addition of this position was approved by City Council, using 100% City funds, with the adoption of the FY 1997-98 General Fund budget. The position reallocation approved by the Compensation Board will result in reimbursement for a portion of the salary and benefits cost of this position. 2. One (1) senior secretary position for administrative and clerical support. 3. Two (2) deputy sheriff positions to supervise two inmate work crews that will be used to clean parks and maintain City-owned building on a year-round basis. 4. One (1) deputy sheriff position for jail security. 5. One (1) deputy sheriff position for court services and security. III. _Issues in order of importance are as follows: A. Cost IV. Alternatives in order of feasibility are: ..City Council authorize the addition of five (5) full-time position,: at the City Jail. 1. Cost ao The total annual cost of the five additional positions will be $158,987. The City share will be $77,942, with reimbursement from the Compensation Board in the amount of $81,045. The cost for the remainder of the FY 1997-98 (11 months) will be $145.737. The City share will be $71,446 with reimbursement from the Compensation Board in the amount of $74,291. Funding for the City share of the cost of the additional positions is available from City Jail Recovered Costs. Funding for the State share of the cost is available from the Compensation Board. Honorable Mayor and Members of City Council Page 3 3. ~ in the areas of administrative and clerical support, jail security, court security, and the inmate work crew program will be met. .City Council not authorize the addition of five (5) full-time positions at the City Jail. 1. Cost will not be an issue. 2. Funding will not be an issue. 3. Staffin neg_~g~ds in the areas of administrative and clerical support, jail security, court security, and the inmate work crew program will not be met. Vw Recommendation: Recommendation is that City Council concur with Alternative ^ and take the following specific actions: A. Authorize the addition of five (5) full-time positions at the City Jail. B. Increase the revenue estimate for shared expenses - City Jail in the amount of $88,031. Co Increase the City Jail Recovered Cost account (001-024-3310-8005) in the amount of $71.446 for the City share of the five additional positions. Do Appropriate funding for the five additional positions to the following accounts in the City Jail budget: 001-024-3310-1002 Regular Salaries 001-024-3310-I 1 I0 VRS Retirement 001-024-3310-1120 FICA 001-024-3310-1125 Hospitalization Insurance 001-024-3310-1126 Dental Insurance 001-024-3310-1130 Life Insurance 001-024-3310-1131 Disability Insurance $106,915 21,672 8,179 7,810 520 374 267 cc: Assistant City Manager Budget Administrator City Attorney City Clerk Director of Finance Director of Public Safety Respectfully submitted, W. Alvin Hudson Sheriff Roanoke, Virginia July 21 1997 97 -606 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council Subject: Additional Positions ~ City Jail I concur with the recommendation from Sheriff W. Alvin Hudson with respect to the above referenced subject and recommend that City Council authorize the addition of five (5) full-time positions at the City Jail. ,.~~ ~____~espectfully submitted, ~w~. l~o?ert Herbert Cit]MVlanager CC: Assistant City Manager Budget Administrator City Attorney City Clerk Director of Finance Director of Public Safety MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 July 23, 1997 File ~40-215-467 SANDRA H. EAKIN Deputy City Clerk Gilbert E. Butler, Jr., Secretary Roanoke City Electoral Board P. O. Box 1095 Roanoke, Virginia 24005 Dear Mr. Butler: Your communication in connection with a temporary change in the polling place for Raleigh Court No. 2 Precinct from Woodrow Wilson Middle School to Roanoke Church of Christ, 2606 Brandon Avenue, S. W., was before the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. On motion, duly seconded and adopted, Council authorized a public hearing to be held on Monday, August 18, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard in the Council Chamber. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: The Reverend Keith Wagner, Pastor, Roanoke Church of Christ, 2606 Brandon Avenue, S. W., Roanoke, Virginia 24015 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Louella C. Thaxton, Registrar H:~AGENDA.g7~JULY. 21 Roanoke City Electoral Board July 2, 1997 Charles T. Green, Chairman Frances V. Garland, Vice Chairman Gilbert E. Butler, Secretary Honorable David Bowers, Mayor, and Members of Roanoke City Council Municipal Building Roanoke, Virginia 24011 Re: Temporary Relocation of Polling Place in Raleigh Court #2 Precinct (City Code Sec. 10-59) Gentlemen and Ms. Wyatt: Copies are attached of Roanoke City Electoral Board's Resolution of May 7, 1997, along with a copy of the approval to use the Roanoke Church of Christ regarding the above mentioned change. The Electoral Board recommends that the Raleigh Court # 2 Precinct currently at the Woodrow Wilson Middle School, 1813 Carter Road, S.W. be temporary moved to Roanoke Church of Christ located at 2606 Brandon Avenue, S.W. This location provides accessibility to the elderly and handicapped. The facility will also be more accommodating for our Officers of Election as well as the voters. This change would be effective for the November 4, 1997 General and the May 5, 1998 Election. Section'24.1-39 of the code of Virginia requires that a notice of a proposed relocation of polling place be published in a newspaper of general circulation for two consecutive weeks and no changes can be made within 60 days next preceding any general election. The proposed change is in compliance with Section 24.1-36 and will require approval from the Department of Justice. The Electoral Board requests that City Council adopt the attached Ordinance temporarily changing the polling place for Raleigh Court # 2 Precinct from Woodrow Wilson Middle School S.W., to Roanoke Church of Christ, 2606 Brandon Avenue, S.W. mitted, Gilbert E. BuYer, Jr., Secretary Roanoke City Electoral Board GEB,JR/lct. Room 109, Municipal North 215 Church Avenue, S. W, Roanoke, Virginia 24011 P. O. Box 1095, Roanoke, Virginia 24005 (703) 981-2281 Fax (703) 224-3025 Roanoke City Electoral Board May 7, 1997 Charles T. Green, Chairman Frances V. Garland, Vice Chairman Gilbert E. Butler, Secretary Roanoke-Church of Christ ..2606 Brandon Avenue, SW. Roanoke, Virginia 24015 Dear Reverend Keith Wagner: This letter is to request the use of your Fellowship Hall as a voting precinct for the November 4, 1997 General Election and the May 5, 1998 Election. Our Raleigh Court # 2 Precinct is presently located in Woodwow Wilson Middle School, 1813 Carter Road, SW. As you may be aware , the school will be close for the 97-98 school year for renovation. We believe the Fellowship Hall would serve our purpose well and would appreciate your bringing it before the Church Committee. This precinct has approximately 1,287 registered voters. We provide two voting machines, and tables and chairs for five to six precinct workers. If approval is given for us to use this room, we will then check with our Communications Department about installing a jack and talephone for 'us to communicate with the Officers of Election. Poll workers must report to the precinct on election day by 5:15 am., and usually have completed all reports and are ready to leave by 9:00 pm. We would need a person of your choice to be responsible for opening and closing the facility for which we will compensate them. Please advise us of your decision in writing as soon as possible, as all polling place changes must be approved by Roanoke City Council and the Department of Justice. We thank you for your consideration and hope to have a ~favorable reply from you soon. er, Jr., Secretary Roanoke City Electoral Board Room 109, Municipal North 215 Church Avenue, S. W, Roanoke, Virginia 24011 P. O. Box 1095, Roanoke, Virginia 24005 (703) 981-2281 Fax (703) 224-3025 RESOLUTION ROANOKE CITY ELECTORAL BOARD May 7, 1997 The Roanoke City Electoral Board met on May 7, 1997 and unanimously agreed to seek approval to make the following change in polling places effective for the November 4, 1997 General Election and for the May 5, 1998 Election. Temporary Change - Raleigh Court # 2 Precinct from Woodrow Wilson Middle School to Roanoke-Church of Christ, 2606 Brandon Avenue, SW. Change is necessary due to the closing of the school for renovation during the 97-98 school year. The City Attorney will be asked to prepare notices of this proposed change and seek approval from the Department of Justice in accordance with Section 24.1-36 and 24.1-39 so voting can be held in this new location for the Novembe 4, 1997 and the May 5, 1998 Gilbert E. Elections. r, Jr., Secretary 7~G~reen - Proposed new location of the Raleigh Court # 2 Precinct ~" 'IBlUe' - present location of Raleigh Court # 2 Precinct I OANOKE CHURCH OF CHRIST 2606 BRANDON AVE. S.W. · ROANOKE, VA 24015' 540-982-0500 .lmae 9, 1997 Roanoke City Electoral Board 215 Church Avenue, S.W. Roanoke, Virginia 24011 Dear Mx. Buder, This letter is to grant your request to use our annex as a voting precinct for the dates requested in yo= letter of May 7. The only concerns we have at this time have been resolved via the telephone. We asked that the actual polling place be smoke-gee, and that there be ample trash receptacles placed both inside and outside the building to collect the advertising debris that is left behl,d at voting precincts. We were assured if we have other questions they can be addressed as we go along, but thi,,k these are the only ones of any real concern. Keith Wa~ner M-inister 8E. GI~,'fRAR'$ OFFICE C'rTY OF ROANOKE INTERDEPARTMENT COMMUN'r CAT?ON TO: FROM: DATE: SUBJECT: Mary F. Parker, City Clerk Louella C. Thaxton, General Registrar July 2, 1997 Changes in Polling Place The Roanoke City Electoral Board is proposing a temporary change in the following voting precinct: (See resolution attached) TEMPOP~%RY C~GE - Raleigh Court No. 2 Precinct from Woodrow Wilson Middle School to Roanoke Church of Christ, 2606 Brandon Avenue, S.W., Roanoke, Virginia 24015. Section 24.2-306 of the Code of Virginia requires that notice of precinct changes shall be published in a newspaper having general circulation in such election precinct once a week for two successive weeks. Please schedule these dates and let me know when this matter will be placed on Council's agenda. Thank you for your usual cooperation and if you have questions or suggestions, please call us a X2281. LCT: Attachment MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File ~0-144-253 Allan C. Robinson, Jr., Chair Roanoke Valley Resource Authority 1020 Hollins Road, N. E. Roanoke, Virginia 24012 Dear Mr. Robinson: I am enclosing copy of Resolution No. 33500-072197 approving the annual budget for the Roanoke Valley Resource Authority for fiscal year 1997-1998, in the amount of $7,959,000.00, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: John R. Hubbard, Executive Director, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 Carolyn S. Ross, Clerk of Council, Town of Vinton, P. O. Box 338, Vinton, Virginia 24179 H:~AGENDA. OT~,JULY,21 Allan C. Robinson, Jr., Chair Roanoke Valley Resource Authority July 23, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations H:~GENDA.g7~JULY. 21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33500-072197. A RESOLUTION approving an amended Annual Budget for the Roanoke Valley Resource Authority for Fiscal Year 1997-1998, upon certain terms and conditions. WHEREAS, by Resolution No. 33334-042197, adopted April 21, 1997, this Council approved an Annual Budget for the Roanoke Valley Resource Authority (RVRA) in the amount of $8,484,960; WHEREAS, RVRA, by letter from its Chairman, dated July 8, 1997, has requested that RVRA's Annual Budget be reduced by $526,000 due to a reduction in projected revenue; and WHEREAS, this Council is desirous of approving RVRA's request; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that an amended Annual Budget for RVRA for Fiscal Year 1997-1998, in the amount of $7,959,000 is hereby approved, all as more particularly set forth in the report to this Council dated July 21, 1997, from the City's representative to RVRA. ATTEST: City Clerk. July 21, 1997 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke Valley Resource Authority Amendment to 1997/98 Budget Council has received the attached request from the Roanoke Valley Resource Authority (RVRA) for a reduction to the RVRA 1997/98 budget. Members Use Agreement between RVRA, City of Roanoke, Roanoke County and Town of Vinton require that the RVRA budget and amendments thereto be approved by each of the member jurisdictions. This requested amendment recognizes the fact that Waste Management Company is diverting solid waste from the Valley similar to former actions of BFI. This is to request that Council approve the RVRA amended 1997-98 budget. Respectfully submitted, ~B~-i~s~r, City Representative Roanoke Valley Resource Authority KBK:afm Attachment cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk James D. Grisso, Director of Finance Allan C. Robinson, Jr., Chairman, RVRA ROANOKE VAIJLEY RESOURCE AUTHORITY July 8, 1997 Ms. MaryParker, Clerk of Council City of Roanoke 215 Church Avenue Roanoke, VA 24011 Dear Ms. Parker: The Roanoke Valley Resource Authority at its June 25, 1997, regular meeting, approved an amendment to the 1997/98 annual budget. This budget amendment reflects the reduction in projected revenue, due to the decision of the private waste haulers not to accept the discount rates offered by the Resource Authority and to divert more waste to private landfills out of the area. The amendment reduces revenue and expense by an additional $526,000. The reduction will result in the elimination of an additional three positions through attrition, numerous reductions in the operating budget, and elimination of the Resource Authority's participation in the Kroger recycling drop-off facilities, beginning January 1, 1998. The Authority will continue to make every effort to reduce expenses and increase revenues. The amendment will allow the municipal rate to remain as previously approved at $53/ton. The commercial disposal rate will remain at $55/ton and will not include a volume discount. The Resource Authority has made an all-out effort to reduce rates by offering discount rates as low as $38/ton and the private waste haulers were not interested, therefore this budget amendment has been approved by the Resource Authority Board to balance current revenues and expenses and to maintain previously approved rates. As required by the Members Use Agreement, the amended budget is hereby submitted for the Council's approval, as shown on the budget summary. Sincerely, Allan C. Robinson, Jr. Chairman cc: W. Robert Herbert, Kit Kiser, Bittle Porterfield 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 Disposal Fees $ 8rO34v960 Interest Income $ 450.000 Beginning Balance$ Sale of Recyclable Material $ Miscellaneous $ 0 Personnel: Operating: Capital: Transfer to Reserves Debt Service I o0,9 "/'1'1 2.9:2.90;2 0 t-3o4:98o 2.933.347 Municipal Private $ 450,000 $ 0 $ $ 0 Total: $ 2,933,347 Total: $ 0 AOA i'~t'~ $ 53 per ton $ 55 per ton Salne ROANOKE V^I LEY RF OURCE AUTHO Ms. Mary Parker, Clerk of Council City of Roanoke 215 Church Avenue Roanoke, VA 24011 Dear Ms. Parker: July 8, 1997 The Roanoke Valley Resource Authority at its June 25, 1997, regular meeting, approved an amendment to the 1997/98 annual budget. This budget amendment reflects the reduction in projected revenue, due to the decision of the private waste haulers not'to accept the discount rates offered by the Resource Authority and to divert more waste to private landf'ills out of the area. The amendment reduces revenue and expense by an additional $526,000. The reduction will result in the elimination of an additional three positions through attrition, numerous reductions in the operating budget, and elimination of the Resource Authority's participation in the Kroger recycling drop-off facilities, beginning January 1, 1998. The Authority will continue to make every effort to reduce expenses and increase revenues. The amendmem will allow the municipal rote to remain as previously approved at $53/ton. The commercial disposal rate will remain at $55/ton and will not include a volume discount. The Resource Authority has made an all-out effort to reduce rates by offering discount rates as low as $38/ton and the private waste haulers were not interested, therefore this budget amendment has been approved by the Resource Authority Board to balance current revenues and expenses and to maintain previously approved rates. As required by the Members Use Agreement, the amended budget is hereby submitted for the Council's approval, as shown on the budget stmmmry. Sincerely, Allan C. Robinson, Sr. Chairman cc: W. Robert Herbert,~'t Kiser, Bittle Porterfield 1020 Hollins Road Roanoke, Virginia 2401~ (540) 857-5050 Fax (540) 857-5056 Disposal Fees $ ~ Interest Income $ 450.000 Beginning Balance$ 0 Sale of Recyclable Material $ O Miscellaneous $ 0 $ 450,000 $ 0 $ $ 0 0 Total: Personnel: Operating: Capital: Transfer to Reserves Debt Service Municipal Private $ $ 2.933.347 $ 2,933,347 Total: $ $ 53 per ton $ 55 per ton Salve Misc. Council, C. Mgr., C. Atty. - 07/21/97 TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE (540) 983,.0607 FAX (540) 9830621 July 16, 1997 Carolyn S. Ross Admin. Asst./Town Clerk Allan C. Robinson, Jr. Chairman Roanoke Valley Resource Authority 1020 Hollins Rd. Roanoke, Virginia 24012 Re: Roanoke Valley Resource Authority 1997-1998 Annual Budget Amendment Dear Mr. Robinson: This correspondence is written to advise that the Vinton Town Council voted unanimously to approve the amendment to the Roanoke Valley Resource Authority's 1997-98 Annual Budget, by reducing the original amount of $8,484,960 to the revised amount of $7,959,000 as submitted with your correspondence dated July 8, 1997. This action was taken by Council during their regular meeting of Tuesday, July 15, 1997. If we can be of further assistance, please do not hesitate to contact me. Sincerely, Carolyn S. Ross Admin. Asst./Town Clerk csr cc: John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Mary H. Allen, Clerk, Roanoke County Board of Supervisors COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 f onntL of oanoke P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 2401 8-0798 FAX (540) 772-2193 July 24, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. Allan C. Robinson, Jr., Chairman Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Robinson: Attached is a copy of Resolution No. 072297-1 approving the amended 1997-1998 operating budget for the Roanoke Valley Resource Authority. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, July 22, 1997. If you need further information, please do not hesitate to contact me. Sincerely, bjh Attachment CC: Mary H. Allen, CMC Clerk to the Board of Supervisors Diane D. Hyatt, Director, Finance John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 22, 1997 RESOLUTION 072297-1 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY AMENDED BUDGET FOR THE YEAR ENDING JUNE 30, 1998 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit any amendments to its annual operating budget to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia approved the budget for the year ending June 30, 1998 for the Roanoke Valley Resource Authority as set forth in the March 28, 1997, report of the Authority Chairman, a copy of which is incorporated by reference; and WHEREAS, by letter dated July 8, 1997, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the amended budget of the Roanoke Valley Resource Authority for the year ending June 30, 1998; THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke CoUnty, Virginia that the amended budget for the year ending June 30, 1998 for the Roanoke Valley Resource Authority as set forth in the July 8, 1997 letter of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holt~n, Deputy Clerk Roanoke County Board of Supervisors CC: File Diane D. Hyatt, Director, Finance Allan C. Robinson, Jr., Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council _1 July 8, 1997 Ms. Mary Allen, Clerk, Board of Supervisors County of Roanoke 5204 Bernard Avenue Roanoke, VA 24018 Dear Ms. Allen: The Roanoke Valley Resource Authority at its June 25, 1997, regular meeting, approved an amendment to the 1997/98 annual budget. This budget amendment reflects the reduction in projected revenue, due to the decision of the private waste haulers not to accept the discount rates offered by the Resource Authority and to divert more waste to private landfills out of the area. The amendment reduces revenue and expense by an additional $526,000. The reduction will result in the elimination of an additional three positions through attrition, numerous reductions in the operating budget, and elimination of the Resource Authority's participation in the Kroger recycling drop-off facilities, beginning January 1, 1998. The Authority will continue to make every effort to reduce expenses and increase revenues. The amendment will allow the municipal rate to remain as previously approved at $53/ton. The commercial disposal rate will remain at $55/ton and will not include a' volume discount. The Resource Authority has made an all-out effort to reduce rates by offering discount rates as low as $38/ton and the private waste haulers were not interested, therefore this budget amendment'has been approved by the Resource Authority Board to balance' current revenues and expenses and to maintain previously approved rates. As required by the Members Use Agreement, the amended budget is hereby submitted for the Board's approval, as shown on the budget summary. Sincerely, Allan C. Robinson, Jr. Chairman cc: Elmer C. Hodge, Diane Hyatt, William Rand 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 Disposal Fees $. ~ Interest Income $ _ 450,000 Beginning Balance$ 0 Sale of Recyclable Material $ 0 Miscellaneous $ 0 $ 4~0,000 $ 0 $ 0 $ 0 Personnel: Operating: Capital: Transfer to Reserves Debt Service Total: $ -t--304r980 $ 2.933.347 $ 2,933,347 Total: · Municipal Private $ 53 per ton Same $ 55 per ton' Same MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File ~60-236-467 Marsha W. Ellison, Chair Roanoke City School Board 2030 Knollwood Road, S. W. Roanoke, Virginia 24018 Dear Ms. Ellison: I am enclosing copy of Ordinance No. 33501-072197 amending and reordaining certain sections of the 1997-98 School Fund Appropriations, providing for appropriation of funds to the following school grant accounts: $199,994.00 - 1996-97 Alternative Education Program, $8,500.00 - The Thurman Foundation for Children Grant, and $68,071.00 - HomeleSs Assistance Program; and further providing for the transfer of $56,436.00 from the telecommunications account to the instructional data processing personnel account for the network system coordinator, and $10,175.00 from the property insurance account to various travel accounts in connection with an increase in the mileage reimbursement rate for employee travel from $.24 to $.27 per mile. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~.GENDA.97~JULY.21 Marsha W. Ellison, Chair Roanoke City School Board July 23, 1997 Page 2 pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget H:~,GENDA.gTMULY.21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July, 1997. No. 33501-072197. AN ORDINANCE to amend and reordain certain sections of the 1997-98 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Aooropriations Education Alternative Education Program 1996-97 (1-5) ................... Thurman Foundation for Children 1997-98 (6-7) ................. Homeless Assistance Program 1997-98 (8-14) .................. Instruction (15-22) ........................................ General Support (23-24) ................................... Operation and Maintenance of Plant (25-26) .................... Other Uses of Funds (27) ................................... Revenue Education Alternative Education Program 1996-97 (28) .................... Thurman Foundation for Children 1997-98 (29) .................. Homeless Assistance Program 1997-98 (30-31) ................. 1) Secondary Teachers (030-060-6945-6100-0121) $ 7,170 2) FICA (030-060-6945-6100-0201) 549 3) Contracted Services - Salem City (030-060-6945-6100-0311) 5,000 4) Transportation Services (030-060-6945-6100-0583) 772 5) Instructional Equipment (030-060-6945-6100-0821 ) 6,503 $118,407,756 1,236,782 8,500 68,071 65,740,659 3,208,135 9,551,263 2,173,444 $116,600,289 1,236,782 8,500 68,071 6) Teacher Stipends 7) Training Materials 8) Instructor/Liason 9) Tutors 10) FICA 11 ) Retirement 12) Health Insurance 13) Group Life Insurance 14) Pupil Transportation 15) Tuition In-State 16) Network System Coordinator 17) FICA 18) State Retirement 19) Health Insurance 20) Group Life Insurance 21 ) Travel - Elementary 22) Travel - Secondary 23) Travel - School Board 24) Travel - Administrative 25) Property Insurance 26) Telecommunications 27) Transfer to MY Fund 28) State Grant Receipts 29) Contributions 30) Local Match 31) Federal Grant Receipts (030-060-6965-6100-0129) (030-060-6965-6100-0617) (030-060-6966-6100-0121 ) (030-060-6966-6100-0141 ) (030-060-6966-6100-0201 ) (030-060-6966-6100-0202) ( 030-060-6966-6100-0204) (030-060-6966-6100-0205) (030-060-6966-6100-0583) (030-060-6001-6229-0382) (030-060-6001-6202-0114) (030-060-6001-6202-0201) (030-060-6001-6202-0202) (030-060-6001-6202-0204) (030-060-6001-6202-0205) (030-060-6001-6214-0554) (030-060-6001-6314-0554) (030-060-6002-6661-0554) (030-060-6002-6662-0554) (030-060-6004-6680-0534) (030-060-6004-6681-0523) (030-060-6007-6999-0911 ) (030-060-6945-1100) (030-060-6965-1103) (o3o-o6o-6966-1 lOl) (030-060-6966-1102) 3 685 4 815 28618 8 000 2 801 3 517 2 342 00 22,693 (12,400) 44,970 3,440 5,527 2,342 157 4,862 4,863 125 325 (10,175) (56,436) 12,400 19,994 8,500 12,400 55,671 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE, VA. July 21, 1997 FROM: S~ Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for three grants in the School Fund. These grants are funded with federal and state funds and contributions. In addition to these funding sources, the Homeless Assistance Program requires a local match of $12,400. Funding for the local match is available in the following account: Tuition In-State (030-060-6001-6229-0382) $12,400 This report also transfers $10,175 from the property insurance account to various travel accounts for the increase in the mileage reimbursement rate for employee travel from .24 to .27 per mile. The amount of $56,436 is transferred from the telecommunications account to the instructional data processing personnel account for the network system coordinator position. We recommend that you concur with this request of the School Board. Directot' of Finance JDG/ICF/bls Attachments c: Ila Farris, Senior Accountant ROANOKE CITY SCHOOL BOARD P. O. Box 1 3145 Roanoke, VA 24031 ($40) 8.53-2381 July 9, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The School Board requests the following appropriations and transfers as the result of official Board action at its July 8 meeting: * Grant No. 6945 - $19,994.00 for the 1996-97 Alternative Education program to provide summer school alternative curriculum and training for high risk students at the Noel C. Taylor Learning Academy. The program is reimbursed by additional state funds. · Grant No. 6965 - $8,500.00 contribution for the Thurman Foundation for Children Grant to support the activities of the Partners for Success program, which is designed to encourage college preparation of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. · $68,071.00 for the Homeless Assistance program to provide instructional services to homeless students. The program will be reimbursed in the amount of $55,671.00 by federal funds with a local match of $12,400.00. · A transfer of $56,436.00 is requested from the telecommunications account to the instructional data processing personnel account for the network system coordinator position. The funds are made available from savings in telecommunications rates as the result of the new Federal Universal Services Fund. · A transfer of $10,1 75.00 is requested from the property insurance account to various travel accounts for the increase in the mileage reimbursement rate for employee travel from 24 cents per mile to 27 cents per mile. The funds are made available from savings in the property insurance account as the result of the reduction of the Board's property insurance. Members of Council Page 2 July 9, 1997 The Board appreciates the approval of these requests. Sincerely, amsuer, Clerk re cc: Mrs. Marsha W. Ellison Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso Mrs. Ila Farris (with accounting details) ROANOKE CITY SCHOOl. BOARD Roanoke, Virginia APPROPRIATION REQUEST Alternative Education Program 96-97 6945 030-060-6945-6100-0121 030-060-6945-6100-0201 030-060-6945-6100-0311 030-060-6945-6100-0583 030-060-6945-6100-0821 Appropriation Unit X93 Secondary Teachers Social Security Contracted Services- Salem City Transportation Services Instructional Equipment $ 7,170.00 35.9% 549.00 2.7% 5,000.00 25.0% 772.00 3.9% 6,503.00 32.5% $ 19,994.00 100.0% 030-060-6945-1100 State Grant Receipts $ 19,994.00 100.0% Additional state funds provided to the 1996-97 Alternative Education program will provide summer school alternative curriculum and training for high risk students at the Noel C. Taylor Learning Academy, with a focus on improving the total self concept of the student. The program is reimbursed by additional state funds in the amount of $19,994. July 8, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Thurman Foundation for Children 1997-98 6965 030-060-6965-6100-0129 030-060-6965-6100-0617 Appropriation Unit X9M Teacher Stipends '~ $ 3,685.00 43.3% Tranining Materials 4,815.00 56.7% $ 8,500.00 100.0% 030-060-6965-1103 Contribution $ 8,500.00 100.0% The Thurman Foundation For Children Grant will support the activities of the Partners for Success program, which is designed to encourage collage preparation of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. Thurman Foundation funds will provide for teacher campus visits and leadership training for participants. The $8,500 contribution must be expended by December 31, 1998. This is a continuing grant. July 8, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Homeless Assistance Program 97-98 6966 030-060-6966-6100-0121 030-060-6966-6100-0141 030-060-6966-6100-0201 030-060-6966-6100-0202 030-060-6966-6100-0204 030-060-6966-6100-0205 030-060-6966-6100-0583 Appropriation Unit X9N 030-060-6966-1101 030-060-6966-1102 Instructor/Liason Tutors Social Security Retirement Health Insurance Group Life Insurance Pupil Transportation 28,618.00 42.0% 8,000.00 11.8% 2,801.00 4.1% 3,517.00 5.2% 2,342.00 3.5% 100.00 0.1% 22,693.00 33.3% $ 68,071.00 100.0% Local Match $ 12,400.00 18.2% Federal Grant Receipts 55,671.00 81.8% $ 68,071.00 100.0% The Homeless Assistance program will provide instructional services to homeless students. Local match in the amount of $12,400 will be provided from account number 030-060-6001-6229-0382. The program will be reimbursed in the amount of $55,671 by federal funds and will end September 30, 1998. This is a continuing program. July 8, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia TRANSFER REQUEST Employee Mileage Reimbursement 030-060-6001-6214-0554 030-060-6001-631 4-0554 Appropriation Unit ZA1 030-060-6002-6661-0554 030-060-6002-6662-0554 Appropriation Unit ZA2 Travel - Elementary Travel - Secondary Travel- School Board Travel - Administrative 4,862.00 47.8 % 4,863.00 47.8 % 125.00 1.2 % 325.00 3.2 % 10,175.00 100.0 % 030-060-6004-6680-0534 Appropriation Unit ZA4 Property Insurance $ (10,175.00) 100.0 % The transfer of Property Insurance funds to various travel accounts will provide funds for the increase of the mileage reimbursement rate for employee travel from 24 cents per mile to 27 cents per mile. The funds are made available from savings in the property insurance account as the result of the Board's approval of the property insurance renewal on June 10 with a premium reduction of 8.4%. July 8, 1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia TRANSFER REQUEST Network System Coordinator 030-060-6001-6202-0114 030-060-6001-6202-0201 030-060-6001-6202-0202 030-060-6001-6202-0204 030-060-6001-6202-0205 Appropriation Unit ZA1 Network System Coordinator Social Security State Retirement Health Insurance Group Life Insurance 030-060-6004-6681-0523 Appropriation Unit ZA4 Telecommunications $ 44,970.00 79.7 % 3,440.00 6.1% 5,527.00 9.8 % 2,342.00 4.1% 157.00 0.2 % $ 56,436.00 100.0 % $ (56,436.00) 100.0 % The transfer of Telecommunications funds to the Instructional Data Processing Personnel account will provide funds for the salary and fdnge benefits of the new Network Systems Coordinator. The funds are made available from savings in telecommunications rates as the result of the new Federal Universal Services Fund. July 8, 1997 ROANOKE CITY SCHOOL BOARD P. O. Box 1 3145 Roanoke, VA 24031 (540) 853-2381 July 9, 1997 Mrs. Mary F. Parker, CMC/AAE City Clerk City of Roanoke Roanoke, VA 24011 Dear Mrs. Parker: The enclosed appropriation and transfer requests should be included on City Council's agenda for July 21. Thank you for your attention to this request. Sincerely, Cindy H. Ramsuer, Clerk re Enc. July 21, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council' SUBJECT' Solid Waste Automation Program Please reserve space on your agenda for a briefing on the plans for implementation of the new solid waste automation program scheduled to start September 8, 1997. Respectful ly, ./~fW. Robert Herbert City Manager WRH:WFC'pr CC' City Attorney Di rector of Finance Di rector of Public Works Director of Public Works July 17, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: Solid Waste Automation We are requesting an opportunity to brief City Council at your meeting on Monday, July 21, 1997, concerning our plans for implementing solid waste automation services to our citizens. As a part of our public information campaign, we are requesting that this briefing be at the 2:00 Session of Council in order to take advantage of Cable TV, Channel 3. On that date, between the hours of 11:00 a.m. and 2:00 p.m., we plan to have on display in front of the Commonwealth Building, across from the Municipal Building, some of our new automated and semi-automated equipment. We hope that City Council members will have the oppommity to see this equipment either before or during a break in your meeting schedule. Respectfully submitted, William F. Clark Director of Public Works pr cc: W. Robert Herbert, City Manager James D. Ritchie, Assistant City Manager i/19[ary F. Parker, City Clerk James A. McClung, Manager, Fleet & Solid Waste Management Room 354, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1584 (540) 853-2741 ~) Printed on Recycled Paper Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk July 23, 1997 File #27 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33504-072197 authorizing issuance of Change Order No. 2 to the City's contract with Bryant Electric Co., Inc., in connection with the Tinker Creek Interceptor Sewer Replacement project, in the amount of $33,074.80. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Attachment H:~AGENDA. gT~IULY. 21 W. Robert Herbert July 23, 1997 Page 2 pc: Sammy Jackson, Estimating Manager, Bryant Electric Co., Inc., P. O. Box 4819, Archdale, North Carolina 27263-4819 The Honorable Marsha C. Fielder, Commissioner of the Revenue Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Phillip C. Schrimer, Project Manager Ellen S. Evans, Construction Cost Technician Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Compliance Monitor H:~AGENDA.g7~ULY. 21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33504-072197. AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 2 to the City's contract with Bryant Electric Company, Inc., in connection with the Tinker Creek Interceptor Sewer Replacement project; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 2 in the amount of $33,074.80, to the City's contract with Bryant Electric Company, Inc., in connection with the Tinker Creek Interceptor Sewer Replacement project all as more fully set forth in the report to this Council dated July 21, 1997. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. July 21, 1997 Council Report No. 97-158 Honorable Mayor and Members of~ City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CHANGE ORDER NO. 2 TINKER CREEK INTERCEPTOR SEWER REPLACEMENT J~.Q~!~AEQ~ on the subject in chronological order is as follows: Tinker Creek Interceptor Sewer Replacement is Dart of the renovation an~l expansion of Joint use sewer faciliti~,~ considered by City Council at its meeting of December 13, 1993. Funding in the amount of $15,7 million was aoDroved by Council action on December 13, 1993 to support the City's share of the $41.5 million Droiect. The funding is from the proceeds of a general obligation bond issue. The Tinker Creek Interceptor Sewer ReDlacement Droiect replaces the existin,_ interceptor sewer from the Water Pollution Control Plant to OranQe Avenue al 13th Street. II. Current situation is as follows: A. Bryant Electric Comoanv. In~;., is the contractor for the project. The enoineerinQ Dlans oreDared bv Haves, Seav, Mattern & Mattern, Inc.. failed to show an existin(~ draina(~e inlet located near Dale Avenue. The existing inlet conflicts with the proposed sewer alignment and must be removed and reconstructed to permit the installation of the sewer. The sewer line is also being modified. A chan(~e order for the reouired additional work has been neootiated with the contractor in the lump sum amount of .~. D. The construction contract cost is summarized below: Construction Contract Change Order No. 1 Proposed Change Order No. 2 Total $5,596,895.00 6,630.20 $5,636,600.00 Total change orders to date including proposed Change Order No. 2 are 0.7% of the original contract value. Honorable Mayor and Members of City Council CHANGE ORDER NO. 2 TINKER CREEK INTERCEPTOR SEWER REPLACEMENT July 21, 1997 Page 2 This cost of the oroiect is apportioned between the oarticiDatino iurisdictions a:; follows: City of Roanoke Town of Vinton Botetourt County Roanoke County 45.9% 1.1% 20.1% 32.9% III. Issue8 in order of importance are as follows: A. Cost B. Funding IV. 1~ in order of feasibility are as follows: Authorize the City Manaoer to execute Chanoe Order No. 2, in a form approved by the City Attorney, with Bryant Electric Company, Inc., in the amount of -~ and -0- additional calendar days of contract time. 1. Cost is reasonable for the work proposed. Funding is available in the project contingency account no. 003-056- 8467-9065 to pay the cost of the change order. Do not authorize the City Manaaer to execute Chan(~e Order NQ. ? with Bryant Electric Company, Inc. - 1. Cost would be based on future negotiation. 2. Funding would remain in the project contingency. Recommendation is that City Council concur in Alternative A, and take the following specific actions: Authorize the City Manaoer to execute Change Order No. 2, in a form approved by the City Attorney, with Bryant Electric Company, Inc., in the amount of .~~ and -0- additional calendar days of contract time. Honorable Mayor and Members of City Council CHANGE ORDER NO. 2 TINKER CREEK INTERCEPTOR SEWER REPLACEMENT July 21, 1997 Page 3 WRH/PCS/kh C: Respectfully submitted, W. Robert Herbert City Manager City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Mary F. Parker, CMCIAAE c~j C~erk CITY OF ROANOKE Office of the City Clerk Sandm H. Eakin Deputy City Clerk July 23, 1997 File #20-60-77-217-379-405 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33506-072197 authorizing issuance of Change Order No. 4 to the City's contract with Mattern & Craig, Inc., for consulting services in connection with the 1-581 Interchange project, in the amount of $82,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, fA,,~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Attachment H:~AGENDA.gT~IULY.21 W. Robert Herbert City Manager July 23, 1997 Page 2 pc: Stewart W. Hubbell, Vice President, Mattern & Craig, Inc., 701 First Street, S. W., Roanoke, Virginia 24011 The Honorable Marsha C. Fielder, Commissioner of the Revenue Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Phillip C. Schrimer, Project Manager Ellen S. Evans, Construction Cost Technician William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Compliance Monitor H:~AGENDA.gT~JULY. 21 IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINI& The 21st day of July, 1997. No. 33506-072197. A RESOLUTION authorizing the City Manager's issuance of Change Order No. 4 to the City's contract with Mattern & Craig, Inc., for consulting services in connection with the 1-581 Interchange project. ~ BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 4 in the amount of $82,000, to the City's contract with Mattem & Craig, Inc., for consulting services in connection with the 1-581 Interchange project all as more fully set forth in the report to this Council dated July 21, 1997. ATTEST: City Clerk. 5.a.4. July 21, 1997 Council Report No. 97-159 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CHANGE ORDER NO. 4 1-581 INTERCHANGE CONSULTANT SERVICES I. J~ on the subject in chronological order is as follows: 1-581 interchange improvements were endorsed by Roanoke City Council on March 18, 1996. The Virginia Department of Transportation (VDOT) subsequently included projects in its Six Year Improvements Program for a partial interchange on 1-581 approximately one mile south of Hershberger Road. City Council had previously approved $5 million for the 1996 Bond Issue for the cost of the partial interchange. Mattern & Craig. Inc. was selected to nrovide consultant engineering design services on the project. A contract for this purpose was authorized by Roanoke City Council on December 16, 1996. I1. Current situation is as follows: public comment has urged the City to consider including bikeway and pedestrian facilities as part of the interchange construction. Change Order No. 4 has been negotiated with Mattern and Craig, Inc. to provide additional design services to provide plans and specifications for the desired bikeway and pedestrian facilities. Two alternate bids will be solicited from construction contractors for the proposed interchange both with and without the bikeway and pedestrian facilities. D. A summary of the Mattern & Craig, Inc. consultant contract follows: Original Contract Value Change Order No.1 Change Order No.2 Change Order No.3 Proposed Change Order No. 4 $499,965.00 5,000.00 12,O0O.OO 15,000.00 82,000.00 Honorable Mayor and Members of City Council CHANGE ORDER NO. 4 1-581 INTERCHANGE CONSULTANT SERVICES July 21, 1997 Page 2 Total change orders to date including the proposed Change Order No. 4 are 1 ~1.8% of the original contract value. III. Issues in order of importance are as follows: A. Cost B. ~ IV. ~ in order of feasibility are as follows: A. Authorize the City Manaaer to execute Change Order No. 4, in a form approved by the City Attorney, with Mattern & Craig, Inc. in the amount of $82.000 and -0- additional calendar days of contract time. 1. Cost is acceptable for the additional work proposed. 2. E!JJ:LdJDg is available in the Public Improvements Bonds - Series 1996, Streets and Sidewalks Category to fund the requested change order. B. Do not authorize the City Manaaer to execute Change Order No. 4 with Mattern & Craig, Inc. 1. Cost would be based on future negotiation. 2. Fundin~ would remain in Public Improvements Bonds - Series 1996, Streets and Sidewalks Category. Recommendation is that City Council concur in Alternative A, and take the following specific actions: Authorize the City Manaqer to execute Change Order No. 4, in a form approved by the City Attorney, with Mattern & Craig, Inc. in the amount of $82.000 and -0- additional calendar days of contract time. Honorable Mayor and Members of City Council CHANGE ORDER NO. 4 1-581 INTERCHANGE CONSULTANT SERVICES July 21, 1997 Page 3 Bo Transfer $82.000 from the Public Improvements Bonds-Series 1996, Streets and Sidewalks Account No. 008-052-9701-9191 to the 1-581 Interchange Account No. 008-052-9545-9001. Respectfully submitted, W. Robert Herbert City Manager WRH/PCS/fm c: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue 5.a.4. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital Projects Fund Appropriations. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriation Capital Improvement Reserve Public Improvement Bonds - Series 1996 (1) .................... Streets and Bridges 1-581 Interchange (2) ...................................... $18,791,512 15,950,018 $14,688,255 682,000 1 ) Streets and Sidewalks (008-052-9701-9191) 2) Appropriated from Bond Funds (008-052-9545-9001) $(82,000) 82,000 ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #27-467-472 Alchem, Inc. Control Equipment Co., Inc. GEO. S. Coyne Chemical Co., Inc. Delta Chemical Corp. GerrerarChemical Corp. Jones Chemicals, Inc. P. B. & S. Chemical Co., Inc. Prillaman Chemical Corp. Southchem, Inc. Van, Waters and Rogers, Inc. Ladies and Gentlemen: I am enclosing copy of Resolution No. 33508-072197 accepting the following bids for water and sewage treatment chemicals for fiscal year 1997-1998, and rejecting all other bids received by the City: Item # Description Successful Bidder Purchase Price 1 Liquid Alum Alchem, Inc. $ .346834 per gallon 2 Liquid Chlorine Jones Chemicals, Inc. 150 lb. cylinders $17.666 per cwt 2,000 lb. cylinders $15.20 per cwt 3 Sodium Silico Prillaman Chemical Corp. $ .245 per lb. Fluoride 4 Sulfur Dioxide Jones Chemicals, Inc. $396.81 per cylinder H:~AGENDA.97~JULY.21 Alchem, Inc. Control Equipment Co., Inc. GEO. S. Coyne Chemical Co., Inc. Delta Chemical Corp. General Chemical Corp. Jones Chemicals, Inc. P. B. & S. Chemical Co., Inc. Prillaman Chemical Corp. Southchem, Inc. Van, Waters and Rogers, Inc. July 23, 1997 Page 2 Item # Description Successful Bidder Purchase Price 5 Sodium Prillaman Chemical Corp. $.78 per bulk gallon Hydroxide Van, Waters and Rogers, $.82 per non-bulk .... Inc. gallon 6 Hydrofluosilica Prillaman Chemical Corp. $ .65 per gallon Acid 7 Sodium Bi-Sulfite Prillaman Chemical Corp. $1.20 per gallon 8 Orthophosphate Prillaman Chemical Corp. $2.90 per gallon 9 Polymer Praestol GEO. S. Coyne Chemical $3.84 per gallon 186KH Co., Inc. 10 Polymer CatFIoc- Southchem, Inc. $4.07 per gallon TL 11 Filter Aid .57 ppmPrillaman Chemical Corp. $3.91 per gallon 12 Sodium Fluoride Prillaman Chemical Corp. $ .645 per lb. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. H:~AGENDA,gT~JULY.21 Alchem, Inc. Control Equipment Co., Inc. GEO. S. Coyne Chemical Co., Inc. Delta Chemical Corp. General Chemical Corp. Jones Chemicals, Inc. P. B. & S. Chemical Co., Inc. Prillaman Chemical Corp. Southchem, Inc. Van, Waters and Rogers, Inc. July 23, 1997 Page 2 On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed water and sewage treatment chemicals. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Jesse H. Perdue, Jr., Manager, Water Department Steven L. Walker, Manager, Water Pollution Control Plant Diane S. Akers, Budget Administrator, Office of Management and Budget William F. Clark, Director, Public Works H:~,GENDA.97~IULY. 21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI& The 21st day of July, 1997. No. 33508-072197. A RESOLUTION accepting bids for water and sewage treatment chemicals for fiscal year 1997-1998, and rejecting other bids. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinafter set out and generally described as needed for the period July 1, 1997, to June 30, 1998, such items being more particularly described in the report of the City Manager to this Council dated July 21, 1997, and in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the unit purchase prices set out with each item: Item # Description Successful Bidder Purchase Price 1 Liquid Alum Alchem, Inc. $ .346834 per gallon 2 Liquid Chlorine Jones Chemicals, Inc. 150 lb. cylinders $17.666 per cwt 2,000 lb. cylinders $15.20 per cwt 3 Sodium Silico Fluoride Pfillaman Chemical Corp. $ .245 per lb. 4 Sulfur Dioxide Jones Chemicals, Inc. $396.81 per cylinder 5 Sodium Hydroxide Pfillaman Chemical Corp. $.78 per bulk gallon Van, Waters and Rogers, Inc. $. 82 per non-bulk gallon 6 Hydrofluosilica Acid Pfillaman Chemical Corp. $ .65 per gallon 7 Sodium Bi-Sulfite Pfillaman Chemical Corp. $1.20 per gallon 8 Orthophosphate Prillaman Chemical Corp. $2.90 per gallon 9 Polymer Praestol 186KH GEO. S. Coyne Chemical Co., $3.84 per gallon Inc. 10 Polymer CatFloc-TL Southchem, Inc. $4.07 per gallon 11 Filter Aid .57 ppm Prillaman Chemical Corp. $3.91 per gallon 12 Sodium Fluoride Prillaman Chemical Corp. $ .645 per lb. 2. The City's Manager of Supply Management is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned items, said purchase orders to be made and filed in accordance with the City's specifications, the respective bids made therefor and in accordance with this resolution. 3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED, and appreciation for each bid. the City Clerk is directed to so notify each such bidder and to express to each the City's ATTEST: City Clerk. Roanoke, Virginia July 21, 1997 97-347 Honorable David A Bowers, Mayor and Members of City Council Dear Mayor Bowers and Members of Council: SUBJECT: Bids for Water and Waste Water Treatment Chemicals For FY '97-'98 I. ~ on the subject in chronological order is: Funds are designated in FY '97-'98 operating budgets for Water and Water Pollution Control Departments to allow for the purchase of the chemicals identified herein. J~id_[.e._~Le.~, with specifications, were specifically sent to twenty-one (21) Firms that are currently listed on the City's bid list. A public advertisement was also published in The Roanoke Times and The Roanoke Tribune. Co Bids were received, after due and proper advertisement, and publicly opened and read at 2:00 p.m. on June 5, 1997 in the Office of the Manager of Supply Management. The chemicals addressed by this report are necessary for the appropriate treatment of Water and Waste Water for a period of One (1) year. Cost of chemicals on an annual basis, if the estimated quantities are in fact purchased, would be: Water Fund: $300,572 Sewage Fund: $ 98,114 II. Current Situation is: A. A tabulation of all bids received is attached. Water and Waste Water Treatment Chemicals Page 2 Bo Co All bids were evaluated in a consistent manner by representatives of the following departments: Utilities & Operations Supply Management Water Department Water Pollution Control Plant No Firm responding bid on all products. The bid evaluation resulted in recommendation of award to the lowest responsible vendors as follows: ~ - The lowest bid, submitted by Alchem, Inc. meets all specifications for the cost of $.346834 per gallon. Liauid Chlorine - The lowest bid, submitted by Jones Chemicals, Inc. meets all specifications for the cost of $17.666 per cwt. for 150 lb cylinders and $15.20 per cwt. for 2,000 lb. cylinders. Sodium Silico Fluoride - The two (2) bids that were received for this product were submitted as the same price. The bid submitted by Prillaman Chemical Corp. was firm for a One (1) year period as requested. The second Firms price was a quarterly price. Prillaman Chemical Corp. meets all specifications for the cost of $.245 per lb. ~ - The lowest bid, submitted by Jones Chemicals, Inc. meets all specifications for the cost of $396.81 per cylinder. ° Sodium Hydroxide - This product requires delivery to Two (2) locations. The lowest bid, for the Carvins Cove location in bulk delivery is submitted by Prillaman Chemical Corp. at a cost of $.78 per gallon. The lowest bid, for the Falling Creek location is not bulk delivery, is submitted by Van, Waters and Rogers, Inc. for a cost of $82 per gallon. Both responses meets all required specifications. Water and Waste Water Treatment Chemicals Page 3 o o 10. 11. 12. Hydrofluosilica Acid - The lowest bid, submitted by Prillaman Chemical Corp., meets all specifications for the cost of $.65 per gallon. Sodium Bi-Sulfite - The lowest bid, submitted by Jones Chemicals, Inc. included a drum deposit charge. This charge took them higher in total cost than the other bidders. The remaining Two (2) bids were submitted at the same price. Roanoke City Code section #23.1-14(b) identified the method of award of tie bids shall be broken by lot. That procedure was conducted and the drawing has selected Prillaman Chemical Corp. Prillaman Chemical Corp. meets all specifications for the cost of $1.20 per gallon. Orthophos.ohate - The lowest bid, submitted by Prillaman Chemical Corp., meets all specifications for the cost of $2.90 per gallon. Polymer Praestol 186KH - The lowest bid, submitted by GEO. S° Coyne Chemical Co., Inc. meets all specifications for the cost of $3.84 per gallon. Polymer CatFIoc - TL - The lowest bid submitted by Southchem, Inc., meets all specifications for the cost of $4.07 per gallon. Filter Aid ,57 .opm - The lowest bid, submitted by Prillaman Chemical Corp., meets all specifications for the cost of $3.91 per gallon. Sodium Fluoride - The lowest bid, submitted by Prillaman Chemical Corp., meets all specifications for the cost of $.645 per lb. Water and Waste Water Treatment Chemicals Page 4 III. IV. Issues in order of importance are: A. Need B. Comoliance with S.oecifications C. Funding Alternatives in order of feasibility are: Council acce.ot the lowest responsible bids for supplying to the City the amount requirements of water and waste water treatment chemicals for FY '97-'98. 1. ~ from Alchem, Inc. at a cost of $.346834 per gallon. 2. Liauid Chlorine from Jones Chemicals, Inc. at a cost of $17.666 per cwt. for 150 lb. cylinders and $15.20 per cost for 2,000 lb. cylinders. 3. ~;odium Silico Fluoride from Prillaman Chemical Corp. at a cost of $.245 per lb. 4. Sulfur Dioxide from Jones Chemicals, Inc. at a cost of $396.81 per cylinder. 5. ,~odium Hydroxide as follows: ~ from Prillaman Chemical Corp. at a cost of $.78 per gallon. Non Bulk delivery_ from Van, Waters and Rogers, Inc. at a cost of $.82 per gallon. 6. Hydrofluosilica Acid from Prillaman Chemical Corp. at a cost of $.65 per gallon. Bids for Water and Waste Water Chemicals Page 5 Sodium Bi-Sulfite from Prillaman Chemical Corp. at a cost of $1.20 per gallon. Orthophosphate from Prillaman Chemical Corp. at a cost of $2.90 per gallon. Polymer Praestol 186KH from GEO. S. Coyne Chemical Co., Inc. at a cost of $3.84 per gallon. 10. polymer CatFIoc - TL from Southchem, Inc. at a cost of $4.07 per gallon. 11. Filter Aid .57 ppm from Prillaman Chemical Corp. at a cost of $3.91 per gallon. 12. Sodium Fluoride from Prillaman Chemical Corp. at a cost of $.645 per lb. Need of the requested chemicals will allow for the appropriate treatment of water and waste water. bo Compliance with Specifications are met by all vendors recommended by this alternative. Funding is available in the Water Department and Water Pollution Control Plant FY '97-'98 budgets. Re_iect all bids. Need for necessary treatment of water and waste water would not be accomplished by this alternative. Compliance with Specifications would not be a factor in this alternative. Funding budgeted for water and waste water treatment chemicals would not be expended. Bids for Water and Waste Water Treatment Chemicals Page 6 Vm Recommendation is for City Council to concur with Alternative "A". A. Accept the lowest responsible bids for Water and Waste Water Treatment Chemicals as follows: 1. LJQ.UJ.d..~Ju~ from Alchem, Inc. at a cost of $.346834 per gallon. 2. LiQuid Chlorine from Jones Chemicals, Inc. at a cost of $17.666 per cwt. for 150 lb. cylinders and $15.20 per cwt. for 2,000 lb. cylinders. 3. Sodium Silico Fluoride from Prillaman Chemical Corp. at a cost of $.245 per lb. 4. ~ from Jones Chemicals, Inc. at a cost of $396.81 per cylinder. 5. Sodium Hydroxide as follows: a. ~_UJJg.~lg. JJ_~ from Prillaman Chemical Corp. at a cost of $.78 per gallon. b. Norl Bulk delivery_ from Van, Waters and Rogers, Inc. at a cost of $.82 per gallon. 6. Hydrofluosilica Acid from Prillaman Chemical Corp. at a cost of $.65 per gallon. 7. Sodium Bi-Sulfite from Prillaman Chemical Corp. at a cost of $1.20 per gallon. 8. Orthophosphate from Prillaman Chemical Corp. at a cost of $2.90 per gallon. 9. Polymer Praestol 186KH from GEO. S. Coyne Chemical Co., Inc. at a cost of $3.84 per gallon. Water and Waste Water Treatment Chemicals Page 7 CC: 10. Polymer CatFIoc - TL from Southchem, Inc. at a cost of · ~4.07 per gallon. 11. Filter Aid .57 .Dom from Prillaman Chemical Corp. at a cost of $3.91 per gallon. 12. Sodium Fluoride from Prillaman Chemical Corp. at a cost of $.645 per lb. B. Reject all other Bids. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance City Clerk Director, Utilities & Operations Manager, Water Manager, Water Pollution Control Plant Manager, Supply Management Management & Budget Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Liquid Alum Bid Number 97-5-48 Item Number 1 Furnish and deliver F.O.B. Carvins Cove Filter Plant, Liquid Alum. Est. Quantity 168,000 gallons. Item Number 2 Furnish and deliver F.O.B. Falling Creek Filter Plant, Liquid Alum. Est. Quantity 3,700 gallons. Delivery Delta Alchem, Inc. GEO Prillaman General Chemical Specialty Chemical Chemical Corporation Chemicals, Corp. Corp. Inc. $4923 gal. * $346834 gal. $45567 gal. $.44 gal. NIB *$346834 gal. $45567 gal. NIB $350892 gal. $.350892 gal. 2-3 Days 3 Days 2 Days 1-2 Days 1-2 Days Committee: '((it B. Kise~r (,~,esse H. Perdue~''~ Steven L. Walker D. Darwin Roupe *Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June $, 1997 For Liquid Chlorine Bid Number 97-$-49 Furnish and deliver Liquid Chlorine as follows: Water DeDartment 170 - 150 lb. Cylinders 102 - 2,000 lb. Cylinders Jones Van, Waters & P.B. & S. Chemicals, Inc. Rogers, Inc. Chemical Co., Inc. *$17.666 cwt *$15.20 cwt $22.90 cwt $29.00 cwt $18.95 cwt Prillaman Chemical Corp. $36.50 cwt $15.30 cwt Water Pollution Control Plant 140 - 2,000 lb. Cylinders *$15.20 cwt $22.90 cwt $18.95 cwt $15.30 cwt Delivery 2-3 Days 2-4 Days 1-3 Days 1-2 Days Committee: (~sse H. Perdue'"" Steve L. Walker D. Darwin Roupe * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Sodium Silico Fluoride Bid Number 97-5-50 Prillaman Chemical Corp. Southchem, Inc. Furnish and deliver Sodium Silico Fluoride to the City of Roanoke Water Department. Est. quantity 13,000 lbs. * $.245 lb. $245 lb. Delivery 1-2 Days 2-3 Days Committee: ~,~sse H. Perclul~' Steven L. Walker D. ~ Roupe * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Sulfur Dioxide Bid Number 97-5-52 Van, Waters & Rogers, Inc. Jones Prillaman P.B. & S. Chemicals, Inc. Chemical Corp. Chemical Co., Inc. Furnish and deliver F.O.B. Water Pollution Control Plant, Sulfur Dioxide. Est. quantity 140 - 2,000 lb cylinders $480.00 per *$396.81 per $450.00 per $399.00 per cylinder cylinder cylinder cylinder Delivery 2-4 Days 2-3 Days 2-3 Days 1-3 Days Committee: * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., For Sodium Hydroxide Bid Number 97-5-53 June 5,1997 Furnish and deliver Sodium Hydroxide as follows: Carvins Cove Filter Plant Est. quantity 87,500 gallons Falling Creek Filter Plant Est. quantity 4,000 gallons Prillaman Van, Waters & Jones Southchem, P.B. & S. Chemical Rogers, Inc. Chemicals, Inc. Chemical Corp. Inc. Co., Inc. *$.78 gal. $.82 gal. $.8127 gal. $.7996 gal. $.945 gal. NIB *$.82 gal. $1.05 gal. NIB NIB Delivery 1-2 Days 3-4 Days 2-3 Days 2-3 Days 1-3 Days Committee: * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Hydrofluosilica Acid Bid Number 97-5-54 Southchem, P.B. & S. Prillaman Jones Inc. Chemical Co., Chemical Corp. Chemcials, Inc. Inc. Furnish and deliver F.O.B. Carvins Cove Filter Plant Hydrofluosilica Acid. Est. quantity 30,000 gallons. Delivery $.775 gal. $.6564 gal. *$.65 gal. $.75 gal. 2-3 Days 3-5 Days 3 Days 3-4 Days Committee: {~lesse H. Perdu'e Steven L. Walker D. Darwin R--'0'~upe * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Sodium Bi-Sulfite Bid Number 97-5-55 P.B. & S. Chemical Co., Inc. Prillaman Chemical Corp. Jones Chemicals, Inc. Furnish and deliver F.O.B. Carvins Cove Filter Plant, Sodium Bi-Sulfite. Est. quantity 2,500 gallons. $1.20 gal. *$1.20 gal. $1.14 gal. w/$55 deposit per drum Delivery 1-3 Days 1-2 Days 2-3 Days Committee: · Kit !~ Ki~er -- Steven L. Walker D. Darwin R-~upe * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Orthophosphate Bid Number 97-5-56 Control Equipment Company, Inc. Prillaman Chemical Corp. Southchem, Inc. Furnish and deliver F.O.B. Carvins Cove Filter Plant, Hollins, Virginia, Orthophosphate. Est. quantity 15,500 gallons $3.10 gal. * $2.90 gal. $3.69 gal. Delivery 7 Days 3 Days 2-3 Days Committee: * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Polymer Praestol 186KH Bid Number 97-5-57 GEO S. Coyne Chemical Co., Inc. Prillaman Chemical Corp. Southchem, Inc. Furnish and deliver F.O.B. Carvins Cove Filter Plant, Polymer Praestol 186KH. Est. quantity 11,000 gallons * $3.84 gal. $3.91 gal. $3.96 gal. Delivery 5 Days 2-3 Days 2-3 Days Committee: l~.~sse H. PerdaeJ Steven L. Walker D. Darwin Roupe - ~ * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Polymer Cat Floc-TL Bid Number 97-5-58 GEO S. Coyne Chemical Co., Inc. Southchem, Inc. Prillaman Chemical Corp. Furnish and deliver F.O.B. Falling Creek Filter Plant, Polymer Cat Floc-TL. Est quantity 550 gallons $8.34 gal. *$4.07 gal. $4.80 gal. Delivery 5 Days 2-3 Days 2-3 Days Committee: Kit B. Kiser ~esse H. Perdde S even I. Walker D. Darwin Roupe * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Filter Aid .56 ppm Bid Number 97-5-59 Prillaman Chemical Corp. GEO S. Coyne Chemical Co., Inc. Furnish and deliver F.O.B. Carvins Cove Filter Plant, Filter Aid .57 ppm. Est. quantity 4,000 gallons * $3.91 gal. $7.89 gal. Delivery 2-3 Days 5 Days Committee: ~sse H. Perdub/ Steven L. Walker D. Darwin Roupe * Indicates Recommendation Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 5, 1997 For Sodium Fluoride Bid Number 97-5-60 Southchem, Inc. Prillaman Chemical Corp. Furnish and deliver Sodium Fluoride to the Falling Creek Filter Plant. Est. quantity 5,000 lbs. $75 lb. *$.645 lb. Delivery 2-3 Days 1-2 Days Committee:  sse'l-}. Perdue ~ even L. Walker D. Darwin Roupe * Indicates Recommendation MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #144-472 Renee Houston, Manager Contract Sales and Service Toter, Inc. P. O. Box 5338 Statesville, Nortt3 Carolina 28687-5338 Dear Ms. Houston: I am enclosing copy of Resolution No. 33510-072197 authorizing the purchase of additional refuse containers for residential solid waste collection, as follows: ITEM QUANTITY UNIT SUCCESSFUL TOTAL PRICE BIDDER PRICE 95-gal. refuse containers, 19,375 $40.89 Toter, Inc. $792,243.75 assembled 64-gal. refuse containers, 500 $38.89 Toter, Inc. $ 19,445.00 assembled $811,688.75 H :'~AG EN DA.9'J%.IU LY. 21 Renee Houston, Manager Contract Sales and Service Toter, Inc. July 23, 1997 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management Barry L. Key, Manager, Office of Management and Budget H:~AGENDA.97~JULY.21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33510-072197. A RESOLUTION authorizing the purchase of additional refuse containers for residential solid waste collection. WHEREAS, bids for automated refuse containers were opened on August 29, 1996; WHEREAS, the bid of Toter, Inc., was the lowest bid meeting specifications, and pursuant to Resolution No. 33279-021897 a quantity of refuse containers was purchased from Toter, Inc.; WHEREAS, the bid specifications for automated refuse containers required bidders to provide additional containers at the same price for a certain time period, and Council now wants to avail itself of this right; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City's Manager of Supply Management is hereby authorized to issue the requisite purchase orders in accordance with the City's specifications, the bidder's proposal opened on August 29, 1996, and this resolution for the following equipment for residential solid waste collection: ITEM QUANTITY UNIT SUCCESSFUL BIDDER TOTAL PRICE PRICE 95-gal. refuse eon- tamers, assembled 19,375 $40.89 Toter, Inc. $ 792,243.75 64-gal. refuse eon- tamers, assembled 500 $38.89 Toter, Inc. 19,445.00 $ 811,688.75 ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk July 23, 1997 File ~60-144-472 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33509-072197 amending and reordaining certain sections of the 1997-98 General Fund Appropriations, providing for the transfer of $811,689.00, in connection with the purchase of certain automated refuse containers. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Mary F. Parker, CMC/AAE City Clerk MFP:sm Attachment H:~AGENDA.97UULY.21 James D. Grisso Director of Finance July 23, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management Barry L. Key, Manager, Office of Management and Budget H:~AGENDA.9'AJULY.21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July, 1997. No. 33509-072197. AN ORDINANCE to amend and reordain certain sections of the 1997-98 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Nondepartmental Transfers to Other Funds (1) ................................. Public Works Solid Waste Management - Refuse (2) ......................... $ 56,143,149 55,340,298 $ 25,072,372 6,514,092 1) Transfer to Capital Projects Fund (001-004-9310-9508) $ (811,689) 2) Expendable Equipment (001-052-4210-2035) 811,689 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. #97-349 Roanoke, Virginia July 21, 1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Purchase of Automated Refuse Containers I. Background on the subject in chronological order is: February 18, 1997 City Council authorized the purchase of Automated Refuse Containers from Toter, Inc. These containers were for the implementation of the Automated Solid Waste Collection Program. Bid specifications, when developed for the original purchase, requested that additional units could be purchased at the same bid price during the six (6) month period following the installation of the first containers ordered. Discussions have taken place with the supplier of the original containers, Toter, Inc. The supplier has agreed to hold the bid price as requested by the specifications. II. Current Situation is: ao Current year budget has identified the need to purchase additional automated refuse containers as follows: 19,375 - 95 gallon size 500 - 64 gallon size In a recent survey, the City of Chicago awarded a bid to Toter, Inc. for the same type of containers that are being used in our program. Chicago's bid was awarded to Toter, Inc. at a cost in excess of $3.00 per unit more than the price we were bid. Automated Refuse Containers Page 2 III. IV, Issues in order of importance are: A. Need B. Timing C. Cost ~.tlt[D.a.tJY..l~ in order of feasibility are: City Council authorize the purchase of 19,375 - 95 gallon containers at a cost of $40.89 each and 500 - 64 gallon containers at a cost of $38.89 each from Toter, Inc. The total cost of this purchase is $811.688.75. Need for additional containers to allow for the continuation of the Automated Solid Waste Collection Program will be met by this alternative. Timing will allow for the units identified in the current year budget to be purchased in the most effective manner. Cost will remain the same as those containers that were purchased in March of this year. Funding is available in Transfer to the Capital Fund account 001-004-9310-9508. ~ not authorize the purchase of additional Automated Refuse Containers using the last bid price. 1. Need for the additional containers would continue. 2. Timing would be delayed due to having to again rebid. Cost of the containers if rebid could be substantially greater than originally bid. ~ designated for this purchase would not be expended at this time. Automated Refuse Containers Page 3 CC: V. Recommendation City Council concur with Alternative "A" - to authorize the purchase of 19,375 - 95 gallon refuse containers and 500 - 64 gallon refuse containers to Toter, Inc. for the total cost of $811.688.75. Transfer $811,688.75 from transfer to the Capital Fund Account No. 001-004-9310-9508 to Solid Waste Management Expendable Equipment Account No. 001-052-4210-2035 to provide for the requested purchase. Respectfully Submitted, rt Herbert, City Manager City Attorney City Clerk Director of Finance Director, Utilities & Operations Director, Public Works Manager, Management & Budget Manager, Supply Management Manager, Solid Waste Management MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #270-301-472 A. L. I. Computers Computer Cabling & Technology Services CS Business Systems, Inc. Framatome Technologies H & W Computer Systems Acme Business Machines The Computer Store, Inc. First Look Nationals, Inc. Gateway 2000 IQ Systems, Inc. Netcom Information Systems Ladies and Gentlemen: I am enclosing copy of Resolution No. 33512-072197 rejecting all bids received by the City for personal computers and related equipment. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed computers and related equipment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~,GENDA.g7~JULY.21 A. L. I. Computers Acme Business Machines Computer Cabling & Technology Services The Computer Store, Inc. CS Business Systems, Inc. First Look National, Inc. Framatome Technologies Gateway 2000 H & W Computer Systems IQ Systems, Inc. Netcom Information Systems July 23, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Archie Harrington, Manager, City Information Systems Diane S. Akers, Budget Administrator, Office of Management and Budget H:~,GENDA.g7~ULY.21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33512-072197. A RESOLUTION rejecting all bids for personal computers and related equipment. BE IT RESOLVED by the Council of the City of Roanoke that: 1. All bids received by the City for personal computers and related equipment, as more particularly described in the City Manager's report to Council dated July 21, 1997, are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any changes in the scope of the project or the procurement documents deemed advisable and to cause the revised project to be readvertised for bids. ATTEST: City Clerk. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk July 23, 1997 File ~0-270-301-472 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33511-072197 amending and reordaining certain sections of the 1997-98 City Information Systems Fund Appropriations, providing for appropriation of $194,932.00 from City Information Systems Prior Year Retained Earnings to City Information Systems, in connection with the purchase of personal computers and related equipment. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, p¢~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Attachment H:~AGENDA,gTUULY.21 James D. Grisso Director of Finance July 23, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director, Public Works Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Archie Harrington, Manager, City Information Systems Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDA.g7~ULY.21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July, 1997. No. 33511-072197. AN ORDINANCE to amend and reordain certain sections of the 1997-98 City Information Systems Fund Appropriations, and providing for ;;':'3 emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 City Information Systems Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Capital Outlay from Revenue (1) ............................... $ 744,448 Retained Eamin,qs Retained Earnings - Unrestricted (2) ............................ $ 2,409,132 1) Other Equipment 2) Retained Earnings - Unrestricted (013-052-1602-9015) (013-3336) 194,932 (194,932) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. 997-352 Roanoke, Virginia July 21, 1997 Honorable David A Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council SUBJECT: Rejection of Bid for Personal Computers and Appropriation of Funds Background on the subject in chronological order is: Ao Prior Year Capital Maintenance and Equipment Replacement Program identified Funds in City Information Systems Prior Year Retained Earnings account to purchase 44 replacement and 15 new personal computers, related equipment and software for 18 City departments. Specifications were developed and along with Request for Quotations were sent to Eighteen (18) vendors. A public advertisement was also published in The Roanoke Times and The Roanoke Tribune. Co Eleven (11 ) bid responses were received, publicly opened and read on April 7, 1997. All bid responses were evaluated in a consistent manner by representatives of City Information Systems and Supply Management. Bo During the bid evaluation process it was determined that newer technology was available to us. Also none of the bids received totally meet all bid requirements. The City Manager by authority designated by City Council, can approve expenditures of Funds up to $75,000, providing those Funds have been appropriated by Council to an operating account. Rejection of Bid for Personal Computers Page 2 II. III. IV. Current Situation is: Ao It is necessary_ for City Council to authorize the rejection of the bid for personal computers and related equipment in order to allow for adjustments to specifications and to rebid the required items. Bo Rebid of items will be broken into like elements and bid as separate bids. No single bid is expected to exceed the limit City Council has previously delegated to the approval authority of the City Manager. Appropriation of Funds is also necessary by City Council to provide for purchase of requested items when they are rebid. Issues in order of importance are: A. Need B. Funding C. Timing Alternatives in order of feasibility are: Ao City Council authorize the rejection of the bids for personal computers and related equipment and also appropriate $194.932 from City Information Systems Prior Year Retained Earnings account to City Information Systems account 013-052-1602-9015. Need for the purchase of personal computers and related equipment has been justified as essential. ° Funding is designated in City Information Systems Prior Year Retained Earnings account for this acquisition. ° Timing will be enhanced when items are rebid with the appropriation of necessary funds having been made. Bo City Council not authorize the rejection of bids and not appropriate funding. Need for the newest technology of personal computers and related equipment would not be met by this alternative. Rejection of Bid for Personal Computers Page 3 CC: 2. Funding designated would not be expended at this time. Timing for the acquisition would be extended by this alternative. V. Recommendation City Council authorize the rejection of the bids received for personal computers and related equipment. Bo Appropriate $194,932 from City Information Systems Prior Year Retained Earnings account to City Information Systems account 013-052-1602-9015. Respectfully Submitted, W. Robert Herbert City Manager City Attorney City Clerk Director of Finance Director, Utilities & Operations Director, Public Works Manager, City Information Systems Manager, Supply Management Management & Budget Bid #97-2-63 PERSONAL COMPUTERS & RELATED EQUIPMENT GATEWAY 2000 610 GATEWAY DRIVE P 0 BOX 2000 NORTH SIOUX CITY, SD 57049-2000 ATTN: CHERYL FUNK ~NETCOM INFORMATION SYSTEMS 4110 LESLIE LANE ROANOKE, VA 24019 ATTN: PAUL BURNS ~,~S BUSINESS SYSTEMS, 1236 MAIN ST. BUFFALO, NY 14209 ATTN: GARRY RAGER INC. FRAMATOME TECHNOLOGIES 1300 OLD GRAVES MILL RD. LYNCHBURG, VA 24502 ATTN: ROGER L. TRENT A.L.I. COMPUTERS 922 UNIVERSITY BLVD. BLACKSBURG, VA 24060 ATTN: SHARON C. CAUTIER H & W COMPUTER SYSTEMS 755 ROANOKE RD. CHRISTIANSBURG, VA 24073 ATTN: JOHN WEBSTER FIRST LOOK NATIONALS, INC. 5224 WILLIAMSON RD. SUITE 5, LAMPLIGHTER MALL ROANOKE, VA 24012 ATTN: SCOTT CASSELL COMPUTER CABLING & TECHNOLOGY SERVICES 961 ACORN DR. HARRISONBURG, VA 22801 ATTN: DAVID LORENZEN THE COMPUTER STORE, INC. 119 E. MAIN ST. SALEM, VA 24153 ATTN: J. M. PETERS, PRES. ACME BUSINESS MACHINES P 0 BOX 5129 ROANOKE, VA 24012-0129 ATTN: DANIEL W. McKINNEY IQ SYSTEMS, INC. 3318 BAINBRIDGE BLVD. CHESAPEAKE, VA 23324 ATTN: JIM ANDERSON Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk July 23, 1997 File #5-60-236 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr: Grisso: I am attaching copy of Ordinance No. 33513-072197 amending and reordaining certain sections of the 1997-98 Grant Fund Appropriations, providing for appropriation of $88,137.00, in connection with acceptance of additional funds from the U. S. Department of Justice, Forfeited Property Sharing Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Attachment pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney W. Robert Herbert, City Manager George C. Snead, Jr., Director, Public Safety James L. Viar, Acting Chief, Police Department Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDA. 97~JULY, 21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of July, 1997. No. 33513-072197. AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A~3oropHations Public Safety Federal Forfeiture Program (1) ............................... Revenue Public Safety Federal Forfeiture Program (2) ............................... 1) Investigation and Rewards (035-050-3304-2150) $ 88,137 2) Federal Forfeiture Program (035-035-1234-7184) 88,137 $ 2,044,777 385,842 $ 2,044,777 385,842 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. July 21, 1997 97-409 Honorable Mayor and Members of City Council Roanoke, Vir~nia Dear Mayor Bowers and Members of Council: Subject: Sharing Federally Forfeited Property I. ~ on the subject in chronological order is as follows: ho Congress amended 21 USC. Sec, 881 el-4, October, 1986, which authorized the transfer of certain federally forfeited property to state and local law enforcement agencies that participated in the investigation and seizure of the property. Bo Co Application for an eo?itable ~hare of property seized by local law enforcement must be made to the U. S. Department of Justice and certified by the City Attorney as to the appropriate agency and representative to receive the property and that the transfer is not prohibited by state and local law. Propem,_ (including funds shared with state and 1 lJzg~,g!l.g~ may be used only for the purpose stated in the application, i.e., narcotics investigations related to law enforcement. Do Eo Partic~ation in Federally_ Forfeited Property enhances the effectiveness of narcotics investigations by providing necessary investigative equipment, investigative funds, overtime expenses, and off sets the costs that would otherwise have to be burdened by the City's taxpayers. The agency requesting the tranafer of property agrees to pay fees and expenses necessary to effect the transfer. II. Current Situation is as follows: Ao Police Department receives additional filnde ~ ~om the federal government's asset sharing program Bo City_ Council action is required to accept additional fimds to be dispersed in accordance with provisions of the program Co Revenues totalling $88,137,00 have been collected and are available for appropriation in Grant Fund Account 035 - 035 - 1234- 7184. Issues in order of importance are as follows: A. Need B. Funds Availability Honorable Mayor and Members of Council Page 2 Alternative____. _s in order of feasibility are as follows: City Council accept ad~_itional $88,137,00 funde from U. S. Department of Justice, Forfeited Property Sharing Program and authorize the Director of Finance to increase the appropriate accounts so that funds can be expended in accordance with program requirements. Need exists to provide additional funds and equipment to enhance undercover narcotics control investigations. FAlalLa.Ea~0~2/will be controlled by effectiveness of investigations through assets seized and forfeited in joint investigations with federal agencies. Bo City_ Council reject assets from Federal Forfeituru Sharing Pro,am and not authorize Director of Finance to increase the appropriate accounts for such assets. Vo Need for supplemental funds enabling increased effectiveness of undercover drug enforcement will not be met. ~ will not be applied for or received from the Federal Forfeiture Sharing Program Recommendation is as follows: City_ Council approve Alternative "A" to accept assets from the Federal Forfeited Property Sharing Program and: ~ $88,137.00 to Grant Fund Account: Investigations and Rewards (035-050-3304-2150) and increase the Grant Fund revenue estimate (035-035-1234-7184) for $88,137.00. Respectfully Submitted, City Manager WRH:MDH:tmp C; City Attorney Director of Fhance Director of Public Safety MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-~145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #70-192-472 Gary Hamilton, Account Representative Johnson Controls 2630 Broadway Street, S. W. Roan'olde, Virginia 24014 Kurt M. Johnson, Account Executive Landis & Staefa, Inc. 1255 Trapper Circle, N. W., Suite B Roanoke, Virginia 24012 Gentlemen: I am enclosing copy of Resolution No. 33514-072197 rejecting all bids to replace fire alarm and temperature controls at the Roanoke Civic Center. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~AGENDA.gT~IULY. 21 Ga~ Hamilton Kurt M. Johnson July 23,1997 Page pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Kit B. Kiser, Director, Utilities and Operations James M. Evans, Acting Manager, Civic Center Facilities D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works Charles M. Huffine, City Engineer L. Bane Coburn, Project Manager Ellen S. Evans, Construction Cost Technician Charles A. Harlow, Grants Compliance Monitor Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget H:',AGENDA.gT~IULY,21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI& The 21st day of July, 1997. No. 33514-072197. A RESOLUTION rejecting all bids to replace fire alarm and temperature controls at the Roanoke Civic Center. BE IT RESOLVED by the Council of the City of Roanoke that: 1. All bids received by the City to replace fire alarm and temperature controls at the Roanoke Civic Center, are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any changes in the scope of the project or the procurement documents deemed advisable and to cause the revised project to be readvertised for bids. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia July 21, 1997 Council Report No. 97-150 Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT ROANOKE CiViC CENTER REPLACE FIRE ALARM AND TEMPERATURE CONTROLS BID NO. 97-3-68 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Carroll E. Sv~n Kit B. Kiser William F. Clark JHP/LBC/kh Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue Manager, Civic Center July 21, 1997 Council Report No. 97-150 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT ROANOKE CiViC CENTER REPLACE FIRE ALARM AND TEMPERATURE CONTROLS BID NO. 97-3-68 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, °ubaenr~gHe~rbert WRH/LBC/kh Attachment: Bid Committee Report C.' City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Civic Center July 21, 1997 Council Report No. 97-150 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT ROANOKE CiViC CENTER REPLACE FIRE ALARM AND TEMPERATURE CONTROLS BID NO. 97-3-68 ~.i[r~EgJJD~ on the subject in chronological order is as follows: Followino Drooer advertisement, bids were Dubliclv oDened and read alou~l by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday, May 8, 1997, at 2:00 p.m. Two ¢2) bids were receiwd with Landis & Staefa, Inc., submitting the Iow bid in the amount of ~ and a specified time of 120 consecutive calendar days. C. Pro!ect consists of the foll0wil~g: A complete inteorated fire alarm system that meets present code requirements will be provided and installed. A Direct Dioital Temperature Control ~DDC) System will be provided and installed. The DDC shall be comprised of a network of various independent, stand-alone digital controllers, together with centralized control stations and centralized host stations to provide centralized access and facility-wide control functions. Both systems shall be interconnected and shall answer to one central control computer, and shall comply with current standards and codes. II. Current situation is as follows: The Consultant for the City of Roanoke, Whitescarver. Hurd & Obenchain. In~;., reouested that we have a meetirK~ with Landis & Staefa. Inc.. to determine they were fully comDIvinci with the terms of the contract documenl..;. The meeting was held at the office of the Consultant. Landis & Staefa. Inc.. were asked the ouestion as to whether they DrODOSed to Provide and install the control system as specified. The reply was in the affirmative. Mr. Whitescarver then requested that Landis & Staefa, Inc., provide him with a letter affirming the statement, and then his firm would recommend to the City the execution of a contract. Honorable Mayor and Members of City Council BID COMMITTEE REPORT ROANOKE CiViC CENTER REPLACE FIRE ALARM AND TEMPERATURE CONTROLS BID NO. 97-3-68 July 21, 1997 Page 2 Landis & Staefa. Inc., submitted a letter of redly to Whitescarver, Hurd & Obenchain, Inc., on June 18, 1997, in which they listed seven (7) exce~tiQns to the contract documents. After reviewing the letter of June 18, 1997, the Consultant submitted the followina recommendation to the City: "The price as quoted by Landis & Staefa, Inc., is not based on the contract documents and in our (Whitescarver, Hurd & Obenchain, Inc.) opinion is a non- responsive bid." The Consultant and the Citv Enoineer's reoresentative met with the City Attorney on June 25, 1997, and reviewed the current bid status. The City Attorney concurred with the recommendation that the bid of Landis & Staefa, Inc., was a non-responsive bid. III. Issues in order of importance are as follows: B. C. D. Compliance of the Iow bidder with the reauirements of the contract documents Amount of the Iow bid Funding Time of comDletion IV. ~[t~:t~j.~_s in order of feasibility are as follows: Reiect the bid of Landis & Staefa, Inc., in the amount of $598,88¢t and a specified time of 120 consecutive calendar days as recommended by Whitescarver, Hurd & Obenchain, Inc., Consulting Engineers, because it is a non-responsive bid. Compliance of the Iow bidder with the reouirements of the contracl was not met. 2. Amount of the Iow bid is non-responsive. 3. ~ would not be encumbered at this time. 4. Time of comDletion will be delayed. B. Accent the bid of Landis & Staefa, Inc., as submitted and award a contracl. Honorable Mayor and Members of City Council BID COMMITTEE REPORT ROANOKE CIVIC CENTER REPLACE FIRE ALARM AND TEMPERATURE CONTROLS BID NO. 97-3-68 July 2_ 1, 1997 Page 3 ComDliance of the Iow bidder with the reouirements of the contra(;l documents would not be met. The other bidder would probably question the award of the contract to a firm that had exceptions to the requirements of the contract documents. Amount of the Iow bid is acceptable but is non-responsive. Funding for the project is in the Civic Center Bond Funds and Civic Center Retained Earnings. Time of comDleti0n of 120 consecutive calendar days is acceptable. V. RecommendetiQn is as follows: City Council concur in alternative "A" and take the following actions: A. Authorize the City Manaaer to reiect the non-responsive bid of Landis & Staefa. In~;. Co LBC/kh Direct that the Civic Center Administration, the City Enoineer, and Whitescarver, Hurd & Obenchein, Inc., review the contract documents to determine what changes can be agreed upon to reduce the cost of the project closer to the available funding (approximately $630,000). The other bid was for $725,000. Reiect the other bid received. Attachment: C: Bid Tabulation Recommendation Letter from Whitescarver, Hurd & Obenchain, Inc. City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Manager, Civic Center TABULATION OF BID~q ROANOKE CIVIC CENTER REPLACE FIRE ALARM AND TEMPERATURE CONTROLS BID NO. 97-3-68 Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Thursday, May 8, 1997, at 2:00 p.m. BIDDER BASE BID BOND Landis & Staefa, Inc. $598,888 Yes Johnson Controls 725,000 Yes Estimated Cost: Whitescarver, Hurd and Obenchain, Inc. Consulting Engineers Roanoke, Virginia Office of the City Engineer Roanoke, Virginia July 21, 1997 06-24-1997 02:27PM FROM W.H. & O. INC. TO 8531364 P.01 Tel. (540) 265-44~4.4 WHITESCARVER, HURD & OBENCHAIN, INC. CONSULTING ENGINEERS 4.032 I~RONTAGE ROAD. NW Roanoke, Virginia 24019-2922 24 Mr. B Offic~ 215(; Roan; RE: !ne 1997 ane Cobum of the City Engineer :hutch Street: ~ke, Virginia 24011 Post-iff Fax Note 7671 Roanoke Civic Center Fire Alarm & Temperature Control System WH&O #96280 /;ax (54[)) 265-4,145 Fax # Dear Jgane: Pleas~e recall our meeting with Landis & Staefa following the bid opening for the referenced proje¢ ~t. At that meeting, Landis & Staefa was requested to do the following: Provide documentation that their qualifying statement o~) "Changes to Amounts ~n Bid Form" would be deleted - or replace that page in their bid with a blank form. Provide documentation on wU.L" letterhead that their fire alarm and host station computer were "U. L." listed. Provide written confirmation that Landis & Staefa bid was based on complete conformance with the bid documents. We r~ceived information from Landis & Staefa on June 18, 1997 apparently intended to . tisfy these requests. Our review of this information reveals the following: ~ They did not submit any documentation on a replacement form. U.L listing of certain parts of the fire alarm system were submitted. ~l. Eg K. WHI'rI-:SCARvliR, JR. ROBERT .L ~O¥13 (';. J {EAI)I.H¥, MICHAEL l~. HURD DAVID R. CHARLES D. KEFFER. Ii JOHN B OBENCHAIN./R. RANDALL W. DAN[E: ROP~F,I~TA L CONN 06-24-1997 02:27PM FROM W. H. & 0. INC. TO 8531364 P.02 MR. 8,~NE COBURN 24 Junb 1997 Page ;~ They listed seven items where their proposed fire alarm and temperature control system will not meet the specifications. Ther~Jore, the pdce they quoted is not based on the contract documents and in our opinion is a non r~sponsive bid. I look !orward to meeting with you tomorrow to resolve this apparent discrepancy in the bidding. A cop~, of their leffer of June 17, 1997 and accompanying exceptions is enclosed. Sinct ely Yours, WHI' ESCARVER, HURD & OBENCHAIN, INC. Charles K. Whitescarver, Jr., P.E. cKVV~sd pc: t Landis & Staefa EncloSure MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #207-450 E. C. Pace, III, President E. C. Pace Co., Inc. P. O. Box 12685 Roanoke, Virginia 24027 Dear Mr. Pace: I am enclosing copy of Ordinance No. 33515-072197 accepting the bid of E. C. Pace Co., Inc., in the amount of $219,029.00, for construction of the Precision Circle Roadway Construction Project, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, City Clerk MFP:sm Enc. H:~AGENDA.gT~JULY.21 E. C. Pace, III, President E. C. Pace Co., Inc. July 23, 1997 Page 2 pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Phillip C. Schrimer, Project Manager Ellen S. Evans, Construction Cost Technician Charles A. Harlow, Grants Compliance Monitor Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget H:~,GENDA. 97UULY.21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI& The 21st day of July, 1997. No. 33515-072197. AN ORDINANCE accepting the bid ofE. C. Pace Company, Inc., for the construction of the Precision Circle Roadway Construction Project, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid orE. C. Pace Company, Inc., in the total amount of $219,029.00, for the construction of the Precision Circle Roadway Construction Project, as is more particularly set forth in the July 21, 1997, report to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City ~erk. July 21, 1997 Council Report No. 97-162 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT INNOTECH, INCORPORATED, EXPANSION PRECISION CIRCLE ROADWAY CONSTRUCTION BID NO. 97-6-3 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. ;3hn'H. 15arrott, Chairman Carroll E. Swain ~ William F. Clark JHP/PCS/kh Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue July 21, 1997 Council Report No. 97-162 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT INNOTECH, INCORPORATED, EXPANSION PRECISION CIRCLE ROADWAY CONSTRUCTION BID NO. 97-6-3 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, City Manager WRH/PCS/kh Attachment: Bid Committee Report C.' City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue July 21, 1997 Council Report No. 97-162 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT INNOTECH, INCORPORATED, EXPANSION PRECISION CIRCLE ROADWAY CONSTRUCTION BID NO. 97-6-3 ~ on the subject in chronological order is as follows: A. City Council authorized construction of a new roadway servina Innotech. ~, at its March 17, 1997 meeting. II. Current situation is as follows: Proiect was advertised on Sunday. June 8. 1997, and bids were publicly opened and read aloud by D. Darwin Roupe, Manager of Supply Management, on Tuesday, July 1, 1997. The oroiect will be constructed under a fixed time contract with a schedule~l comoletion of 120 days after the issuance of the Notice to Proceed. Four ¢4) bids were received for the project with E. C. Pace Comoanv. Inc, submitting the Iow bid in the amount of ~ for the contract. D. The Iow bid was 11.1 percent above the engineer's estimate of $197.117. III. Issues in order of importance are as follows: A. Proiect schedules B. EuzzdJ~ IV. ~.t~Q:~tJ.V.~ in order of feasibility are as follows: Authorize the City Manaq~r to execute a contract, in a form approved by the City Attorney, with E.C. Pace Company. Inc., in the amount of ~ to construct the Precision Circle Project. Honorable Mayor and Members of City Council BID COMMITTEE REPORT INNOTECH, INCORPORATED, EXPANSION PRECISION CIRCLE ROADWAY CONSTRUCTION BID NO. 97-6-3 July 21, 1997 Page 2 Bo 1. Proiect schedule will be satisfied. EJJJ3.dJ/3g is available in Innotech Expansion account (008-052-9627) to fund the contract. Do not authorize the Citv ManaQer to execute a contract with E.C. Pac~ 1. Proiect schedule will not be completed. 2. E~3.dJDg would remain available. Recommendation is that City Council concur in Alternative A, and take the following specific actions: Authorize the City Manaaer to execute a contract, in a form approved by the City Attorney, with E.C. Pace Comoanv. Inc., in the amount of ~. WRH/PCS/kh C: City Attorney City Clerk Director of Finance Director of Public Works Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue TABULATION OF BID-~ INNOTECH, INCORPORATED, EXPANSION PRECISION CIRCLE ROADWAY CONSTRUCTION PROJECT NO. 6352 BID NO. 97-6-3 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, July 1, 1997, at 2:00 p.m. COMPANY AMOUNT E.C. Pace Company, Inc. $219,029 Aaron J. Conner, General Contractor, Inc. $233,363 Corte Construction $276,970 Branch Highways · $299,347 Estimated Cost: $197.117 Office of City Engineer Roanoke, Virginia July 21, 1997 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #102-200-514-518 Sloan H. Hoopes, Chair War Memorial Committee 2023 Maiden Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Hoopes: I am enclosing copy of a report of the City Planning Commission and a resolution recommending that the Peters Creek Road Extension bridge be named the Veterans of Foreign Wars Bddge in honor of the veterans of foreign wars in the Roanoke Valley, which report and resolution were before the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. On motion, duly seconded and adopted, the matter was referred to the War Memorial Committee for report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, H:~AGENDA,ff~JULY.21 Sloan H. Hoopes, Chair War Memorial Committee July 23, 1997 Page 2 pc: Harry E. Guilliams, Past Commander Post #1264VFW, 3805 Melrose Avenue, N. W., Roanoke, Virginia 24017 Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W., Roanoke, Virginia 24014 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, City Attorney William F. Clark, Director, Public Works Charles M. Huffine, City Engineer John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission ~andra H. Eakin, Secretary, War Memorial Committee H:~AGENDA.g7UULY.21 Roanoke City Planning Commission July 21, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Naming of Peters Creek Road Extension Bridge Ao R~uest was received from Harry E. Guilliams, Past Commander, Post #1264 VFW to name the bridge, constructed as part of the new Peters Creek Road Extension project at Melrose and Peters Creek Road, the Veterans of Foreign Wars Bridge. City Council referred the request to the Roanoke City Planning Commission in December, 1996. Co Ordinance and Names Subcommittee of the Planning Commission met in February, 1997, considered the matter, and recommended that the bridge be named the Veterans 0fForeign Wars Bridge. Planning Commission heard the request at their regular meeting on June 4, 1997. Harry Guilliams and Norman Jasper, representing the VFW, appeared before the Commission in support of the naming of the bridge. Mr. Guilliams also advised the Commission that Post 1264 would also bear the cost of erecting an appropriate plaque on the bridge structure. II. Recommendation: The Commission, by a vote of 6-0 (Mr. Hill absent), recommended that the Peters Creek Road Extension bridge be named the Veterans of Foreign Wars Bridge in honor of the veterans of foreign wars in the Roanoke Valley and that an appropriate plaque be placed on the structure in a conspicuous location denoting the name of the structure. Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 Respectfully submitted, Gilbert E. Butler, Jr., Chairman Roanoke City Planning Commission GEB:mPf attachments cc: Assistant City Attorney . ~ Harry E. Guilliams, Past Commander Post #1264VFW, 3805 Melrose Avenue, NW 24017 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 5, 1996 File #110-102-200 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: At a regular meeting of the Council of the City of Roanoke held on Monday, December 2, 1996, the matter of naming the Second Street/Gainsboro Road Bridge and the Peters Creek Road Extension Bridge was referred to the City Planning Commission for study, report and recommendation to Council. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director, Public Works hartn R. M~rlles, Chief, Planning and Community Development ha P. Franklin, Secretary, City Planning Commission H:~AGENOA~)C-CEMBER.2 October 23, 1996 TO: ROANOKE -~" '" .... '-"~ '-. FROM: HARRY E. GUILLIAMS PAST COMMANDER VETERANS OF FOREIGN WARS POST #1264 ROANOKE, VIRGINIA GENTLEMEN: I feel strongly that the J:)ridae on Melrose Avenue & Peters Creek Road, which is in Roanoke {~~be named "VETERANS OF FOREIGN WARS BRIDGE". We have several VFW Posts in the Roanoke Valley and thousands of VFW members. This bridge is very close to our Post #1264 home on Melrose Ave. and to the Veterans Administration Medical Center, Salem, Virginia. Our members provide volunteer service for the VA Medical Center. We are one of the largest Veterans Organizations in the Valley. A Resolution has been passed by our membership to name this bridge, Veterans of Foreign Wars Bridge. There is an American Legion Bridge and the Purple Heart Trail near Washington, D.C. and Fredricksburg, Va. We will be happy to pay for necessary signs. Since/rely in Pa~i. gtism, Harry E. Guilliams Past Commander Post #1264 VFW PS. My adress is Harry E. Guilliams, c/o Irvin L. Manning VFW Post #1264 3805 Melrose Ave. N.W. Roanoke, Virginia 24017 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, A RESOLUTION designating and naming a certain bridge located on Peters Creek Road Extension in the northwest section of the City as Veterans of Foreign Wars Bridge. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The certain bridge in the northwest section of the City upon which Peters Creek Road Extension crosses Peters Creek is hereby designated and named Veterans of Foreign Wars Bridge. 2. The City Engineer is hereby directed to cause the above bridge name to be noted appropriately on all maps and plats lodged in his care and the City Manager is hereby authorized to cause the placement of appropriate name signs on said bridge. ATTEST: City Clerk. H:\RE$\R-PC.BRI Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk July 23, 1997 File ft69-67-165-178-200-236 W. Robert Herbert City Manager Roanoke, Virginia Dear*Mr: Herbert: Your report recommending acceptance of a matching grant through the Clean Sites Program from the Virginia Department of Housing and Community Development for the purpose of supporting the Gainsboro Professional Project, was before the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. The budget ordinance appropriating $100,000.00 was defeated pursuant to a 3-2 vote of the Council. MFP:sm Sincerely, Mary F. Parker, CMC/AAE City Clerk pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Frank E. Baratta, Grants Compliance Monitor H:~AGENDA. g7~JULY.21 July 21, 1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: Gainsboro Professional Park Project - Clean Sites Grant At Council's regular meeting on July 7, 1997, a report was submitted recommending acceptance of a $100,000 matching grant from the Virginia Department of Housing & Community Development intended to be used to renovate a structure which has been relocated to 124 Wells Avenue, N. W. After some discussion, action on this report was tabled with a request from Council for more information. This project is an outgrowth of our discussions with representatives of Gainsboro neighborhood organizations over a number of public improvement projects in that area of the City. Wells Avenue widening, renovation of Hotel Roanoke and construction of the Conference Center and realignment of Gainsboro Road/Second Street, including the new bridge over the railroad, all have come about during the last five years and significantly impacted the Gainsboro neighborhood. Attached is a communication to Council dated December 11, 1992 which describes our discussions with representatives of the Gainsboro neighborhood. I realize that several present members of Council were not in office at that time and therefore do not have the benefit of all the history of these matters. You will note that our discussions covered many topics, and indeed our meetings with these Gainsboro organizations continue to this day. Meetings are called periodically and reports are presented by the various subcommittees as to progress being made on each area. The Professional Park concept is first described under Item 8 on page 3 of the December 11, 1992 communication to Council. A structure formerly located at 111 Wells Avenue was acquired for the new Gainsboro Road/Second Street Improvement Project. This was considered to be an architecturally significant structure to the neighborhood and preferably it would be relocated rather than demolished. Vacant property was acquired in the next block of Wells Avenue to the west of the new Gainsboro Road/Second Street alignment and the structure was moved. It is now sitting on a new foundation, plans have been prepared for renovation to Mayor Bowers & Members of City Council July 21, 1997 Page 2 accommodate professional offices, and we are ready to proceed. To date, approximately $160,000 has been spent for site acquisition, relocation, and design. The proposed Clean Sites Grant along with remaining funds appropriated in previous Community Development Block Grant (CDBG) budgets is estimated to cover the costs of renovation. If any member of Council has further questions, I invite you to contact Bill Clark at 853-2741, who has been a member of the neighborhood-staff discussion group from its inception. WRH:WFC:pr Attachment Respectfully, City Manager ec~ Mary F. Parker, City Clerk Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance James D. Ritchie, Assistant City Manager William F. Clark, Director of Public Works Frank E. Baratta, Grants Monitor John R. Marlles, Chief, Planning & Community Development Office of the CiD/Manager Roanoke, Virginia December 11, 1992 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: Discussions with representatives of the Gainsboro neighborhood As we approach the public hearing on December 16 for the Wells Avenue alignment, I would like to bring you up to date on the progress of discussions with a coalition of organizations in the Gainsboro neighborhood. I began meeting in late July with a coalition of seven organizations interested in the Gainsboro neighborhood. These seven were Historic Gainsboro, Inc., the People's Voters League, the NAACP, Total Action Against Poverty, Southwest Virginia Community Development Fund, First Baptist Church and Gainsboro Neighborhood Development Corporation. Ultimately, the first three organizations dropped out of the discussions; but the remaining four wanted to continue. I agreed to continue meeting with them. Our talks are still continuing, and will continue for some time to come. I truly believe this process has been educational for both sides. I now have come to realize how deeply felt the emotions are in some portions of the community. My staff and I have tried to address the concerns expressed and to reassure these representatives of the neighborhood that history does not have to repeat itself. I have also come to realize how interconnected many projects are in this small area. The revitalization of the Gainsboro neighborhood is important to the success of the hotel, of Henry Street, of development of the area in general. Prompted by the plans for Wells Avenue, the four organizations laid their concerns on the table, and we tried to address them. In summary those concern are as follows: They were concerned about acquisition of the two houses and one business~ and relocation benefits to the occupants. VDOT relocation specialists met with coalition members', and with the individuals to be relocated. This has reassured the coalition members that the homeowners and one business to be relocated will be treated fairly. Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-233,3 Members of Council page 2 They were concerned about the impact of the Wells Avenuo alignment on First Baptist Church. To make Wells Avenue less of a solid expanse of asphalt, a nine-foot median was agreed to, planted with trees and other landscape materials. The additional right-of-way required for a median would cost the church 27 parking spaces. The church will be compensated for land taken for right-of-way. In addition a total of 28 new spaces could be gained from a re-design of the existing parking lot ~nd use of the residue property caused by the westward relocation of Second Street/Gainsboro Road. If appropriate under VDOT regulations, the church would be deeded this property at little or no cost. Access to the church and current residences would be provided by a cut in the median at the current entrance to the church on Wells, and at the current First Street. The aDDearance of the street was very important to coalition members. In addition to the provisions stated above, staff assured coalition members that all interested parties will be consulted as part of the design process which will follow the determination of the alignment. Design provisions will include antique-style street lamps the whole length of Wells and special designation of pedestrian cross-walks at Jefferson and Wells. The coalition wanted to limit Wells Avenue to two lanes. A four-lane street must be built to accommodate future traffic, but VDOT has allowed the unusual provision that two of the four lanes can initially be used for parking except during morning and evening peak hours Monday through Friday, essentially restricting traffic to two lanes most of the time. There was concern that future expansion of First Baptist Church and "Old First" be taken into consideration in any future development plans. The coalition was assured that Se these organizations are important to the neighborhood, and will definitely be consulted in any neighborhood plans. More broadly, in fact, was the assurance that all road projects, now or in the future, and any other major developments originated by the City in Gainsboro, will be discussed in advance by the City with the neighborhood organizations. The coalition wants to encourage the use of minority businesses in the renovation of the Hotel Roanoke and in the continuin~ maintenance and operation of the hotel. I have talked with Henry Faison, who has agreed to meet with me to develop a plan to increase the potential for local and minority subcontractor participation in the renovation of the hotel. He is receptive to steps we have outlined to him as follows: a. A listing of needed trades and subcontract specialties Members of Council page 3 will be obtained as soon as possible from the developer, along with the developer's requirements for pre- qualifying subcontractors. SVCDF, the Minority Business Network and the City will recruit minority businesses in the specialties indicated by the developer as needed, assist them in pre- qualifying, and present them to the developer. A pre-bid meeting will be held for all interested subcontractors at the Civic Center for the developer to review the project, contracting requirements, etc. SVCDF, the Minority Business Network and the City will encourage minority and local businesses to attend this pre-bid conference and to deal with the developer. Qualified minority businesses will be encouraged to participate. There will be no set-asides. On the conference center, the primary contract will have to be competitively bid, so steps a, b, and c will be followed by the city as owner, and the city's Minority Business Plan will be followed as well. For on-going participation by minority businesses in the operation and maintenance of the hotel, the city will follow a similar process with the operator. There was a similar concern for minority participation among the businesses that eventually locate along Henry Street. The coalition was assured that the Henry Street Committee would be informed of their concerns, but it was staff's assumption that most of the businesses in a revitalized Henry Street could be expected to be African-American as part of the ethnic character of the area. In an additional effort to encourage minority businesses in the area, three proposals are being pursued. The feasibility of a professional business "park", perhaps in historic houses, is being reviewed. This would be for lawyers, consultants, engineers, accountants and such. Similarly, the city's economic development staff is working on the concept of a business incubator that might be located in the Gainsboro area. A related provision is the creation of a micro-business loan pool in conjunction with local banks. This pool of money could be used for smaller loans than the current $50,000 minimum required by the Economic Development Administration supported revolving loan fund. Housin~ rehabilitation, new construction, maintenance and so forth were a bi~ concern. A task force was formed consisting of members of the coalition, housing authority staff, and city staff to do an assessment of housing conditions in 10. 11. Members of Council page 4 Gainsboro, determine what programs are needed, and to determine the resources necessary to accomplish the project. This task force has met individually several times, and expects to have their assessment and program evaluation complete by January, 1993. With the re-openin~ of the Hotel Roanoke, the coalition was concerned that a large portion of ~obs be filled by minority workers. As the city does with many new businesses locating here, a customized job training program will be set up through the Fifth District Employment and Training Consortium. A contractual arrangement will be offered to the hotel operator for the recruiting of personnel, provision of classroom education, and specific job-related skills training to the hotel operator's specifications; and at no or minimal cost to the hotel operator. Where possible, former hotel employees may be used as mentors and trainers. Finally, there is a desire that the Gainsboro branch library be expanded to include more restrooms, a meetin~ room, and handicapped facilities~ This is being assessed by the Director of Public Works and City Librarian. If feasible, it will be discussed as part of the city's budget process. In support of these proposals, fourteen city staff have been assigned to nine task forces. These staff members will work with coalition members and neighborhood residents recruited for the same task forces, to set objectives, determine schedules for implementation, and get the programs accomplished. I have asked Bill Clark, Director of Public Works to take the lead on this and ensure these proposals are carried out. I am committed, subject to appropriation of funds by City Council, to seeing that these promises are kept. The key to the success of this, or any neighborhood program, is the direct involvement of the neighborhood representatives themselves. This cannot be only a city project, nor can the neighborhood be expected to undertake these efforts on their own. But working together, over the long haul, I truly believe progress can be made. We have already made great progress in this direction. I have no reason to think this momentum will slow down. I would be pleased to provide additional information or clarification of any of these points if you would like. Sincerely, W. Robert Herbert City Manager WRH/MTP/WFC Members of Ccuncli page cc: Wilburn C. Dibling, City Attorney James Grisso, Acting Director of Finance Mary Parker, City Clerk /William F. Clark, Director of Public Works MH:GAINCOUN.LET Roanoke, Virginia July 7, 1997 No. 97-160 II. III. The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Gainsboro Professional Park Project - Clean Sites Grant ho Gainsboro Professional Park Task Force was one of nine task forces created in December, 1992, to address concerns of the neighborhood. Current objective of the Professional Park Task Force is to rehabilitate and reuse a former residential structure located at 124 Wells Avenue for small business use. Co Funding in the amount of $165,035 was approved as part of the City's 1993-94 Community Development Block Grant (CDBG) program to relocate two structures (formerly 110 Wells Avenue and 111 Wells Avenue) from their locations in the fight-of-way of the Second Street project onto vacant lots on the west end of Wells Avenue. Project size was later modified to relocate only one structure (111 Wells Avenue). ,Current Situation: City applied for and received approval of a $100,000 Clean Site Grant from the Virginia Department of Housing and Community Development to assist with implementation of the project. Bo Local match (1'1) consisting of local funds, committed federal funds, or private sector commitment is required. Co Clean Sites Grant must be accepted by City Council and appropriated to a revenue account in the Grant Fund. I, ssues; A. Need. Members of Council Page 2 B. Funding. C. Timing. IV. Alternatives: Authorize the Ci_ty Manager to accept the $100,000 matching grant through the Clean Sites Program and appropriate $100,000 with corresponding revenue estimates to accounts established in the Grant Fund by the Director of Finance. Need for additional small business development serving the northwest area of the City would be addressed. Funding in the amount of $165,035 for local match is available in the following CDBG accounts for the Gainsboro Professional Park Project: 035 094 9420 5011 035 094 9430 5011 $ 41,111 123,924 Timing is critical. Project is ready to be bid by Roanoke Redevelopment and Housing Authority. B. Do not authorize the City Manager to accept the grant. .Need for additional small business development serving the northwest area of the City would not be addressed at this time. Funding to undertake the renovation of relocated structure would still be an issue and $100,000 from the Clean Sites grant fund would not be available. 3. Timing would not be an issue. III. Recommendation: It is recommended that City Council concur in Alternative A and authorize the City Manager t.o accept the $100~000 matching grant through the Clean Sites Program and appropriate $100,000, with corresponding revenue estimates, in accounts established in the Grant Fund by the Director of Finance. Members of Council Page 3 Respectfully submitted, W. Robert Herbert City Manager WRH:JRM:mpf cc: City Attorney Director of Finance Director of Public Works Chief of Planning and Community Development Office of Grants Compliance July 7, 1997 Council Report No. 97-160 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: Gainsboro Professional Park - Clean Sites Grant Please reserve space on your agenda for a report regarding the above subject. Respectful ly, W. Robert Herbert City Manager WRH:WFC:pr CC: City Attorney Director of Finance Di rector of Public Works MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #51-166-262-373-468-472-514 Virginia PCS Alliance, L.C. c/o Lisa Lyle, Site Acquisition Specialist CFW Wireless 401 Spring Lane, Suite 300 Waynesboro, Virginia 22980 Dear Ms. Lyle: I am enclosing copy of Ordinance No. 33489-072197 authorizing the proper City officials to enter into a Lease Agreement between the City and Virginia PCS Alliance, L.C., a Virginia Limited Co., for use of the Washington Heights Water Tank and site located in the 4100 block of Wyoming Avenue, N. W., and the use of the Summit Water Tank and site located in the area of 4500 Franklin Road, S. W., on the dead end of Summit Way Drive, S. W., for placement, operation, and maintenance of Personal Communication System antennas and related equipment, for a five year period, with up to two five-year renewals, effective August 1, 1997, with a rental rate of $750.00 per month for each property, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, July 7, 1997, also adopted by the Council on second reading on Monday, July 21, 1997, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~AGENDA.97UULY.21 Virginia PCS Alliance, L.C. c/o Lisa Lyle, Site Acquisition Specialist CFW Wireless July 23, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Jesse H. Perdue, Jr., Manager, Water Department Ronald L. Wade, Acting Manager, Communications Department William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Engineering Coordinator John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator H:~AGENDA.97~JULY.21 IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI& The 21st day of July, 1997. No. 33489-072197. AN ORDINANCE authorizing the proper City officials to enter into a Lease Agreement between the City and Virginia PCS Alliance, L.C., a Virginia Limited Liability Company, for use of the Washington Heights Water Tank and site located in the 4100 block of Wyoming Avenue, N.W., and the use of the Summit Water Tank and site located in the are of 4500 Franklin Road, S.W., on the dead end of Summit Way Drive, S.W., (a private road) for the placement, operation, and maintenance of Personal Communication System antennas and related equipment, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, an appropriate Lease Agreement with Virginia PCS Alliance, L.C., A Virginia Limited Liability Company, for the use of the Washington Heights Water Tank and site located in the 4100 block of Wyoming Avenue, N.W., and the use of the Summit Water Tank and site located in the are of 4500 Franklin Road, S.W., on the dead end of Summit Way Drive, S.W. (a private road) for the placement, operation, and maintenance of Personal Communication System antennas and related equipment, for a five (5) year period, with up to two five year renewals, effective August 1, 1997, with a rental rate of $750.00 per month for each property, and upon such other terms and conditions as are deemed appropriate and as more particularly set forth in the report to this Council dated July 7, 1997. Such Lease Agreement shall be in a form substantially similar to the form of the lease attached to that report. ATTEST: City Clerk. Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: July 7, 1997 Report No. 97-333 Lease Agreement for Use of City Facilities by Virginia PCS Alliance, L.C. a Virginia Limited Liability Company The attached staff report was considered by the Water Resources Committee at its regular meeting on April 21, 1997, and discussed again at its regular meeting on June 16, 1997, to add a second tank location to the lease. The Committee recommends that Council approve a lease agreement, in substantial conformance to the attached lease and subject to "Approval as to Form" by the City Attorney, to provide for the use of City Facilities in accordance with City policy by Virginia PCS Alliance, L.C. a Virginia Limited Liability Company, for use of Washington Heights Tank site, located on Official Tax No. 2770406, in the 4100 block of Wyoming Avenue, N.W., and Summit Tank, located on Official Tax No. 5380121, on the dead end of Summit Way Drive, S.W., for the amount of $750.00 per month for each site, in accordance with conditions stated in the attached report. Respectfully submitted, ~ind~Chai~erson~~~'~ Water Resources Committee LFW:KBK:afm Attachment CC.' Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Jesse H. Perdue, Water Department Manager Ronald F. Wade, Acting Communications Manager Evelyn Dorsey, Zoning Administrator Lisa Lyle, CFW Wireless Report No. 97-333 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: April 21, 1997 TO: FROM: THRU: ~Memb~-r~'ater Resources Committee Kit B. Kiser, Director of Utilities & Operations W. Robert Her~,~ity Manager SUBJECT: Lease Agreement for Use of City Facilities by Virginia PCS Alliance, LLC I. Background: A desire to locate Personal Communication System (PCS) antenna on one of our water tanks has been expressed by Virginia PCS Alliance, LLC, a PCS provider. City Council approved and adopted the City of Roanoke Policy as to Wireless Telecommunications Facilities located on City property dated January 21, 1997, in accordance with the recommendation set forth in a report of the Water Resources Committee, dated February 3, 1997. II. Current Situation: Lease agreement for the use of City facilities has been negotiated with Virginia PCS Alliance, LLC for use of the Washington Heights Tank site, located on Official Tax No. 2770406 in the 4100 block of Wyoming Avenue, N.W. (See attached letter dated April 15, 1997). Page 2 III. IV. Issues: A. Policy B. Accountability/Liability C. Need for continuous communication D. Revenue Alternatives: Bo Committee recommend that Council approve the attached lease agreement for leasing space on City owned facilities as negotiated with Virginia PCS Alliance, LLC. 1. Policy established by City Council to address the use of City facilities will be followed. 2. Accountability/Liability will be provided for through the lease agreement. 3. Need for continuous communication service will be addressed. 4. Revenue in the amount of $9,000 from the site for the use and maintenance of the site will be realized annually by the City over the five (5) year period of the lease. Committee not recommend that Council approve lease agreement for use of City facilities as submitted by Virginia PCS Alliance, LLC. 1. Policy established by City Council to address the use of City facilities will not be followed. 2. Accountability/Liability will not be an issue at this time. Page 3 o Need for cominuous communication service will not be addressed. Vo 4. Revenue will not be realized by the City. Recommendation Committee recommend that Council approve the lease agreement, subject to "Approval as to Form" by the City Attorney, to provide for the use of City facilities in accordance with City policy by Virginia PCS Alliance, LLC for use of Washington Heights Tank site, located on Official Tax No. 2770406 in the 4100 block of Wyoming Avenue, N.W. KBK:JHP:afm Attachments CC: City Attorney Director of Finance City Clerk Water Department Manager Acting Communications Manager Zoning Administrator Lisa Lyle, CFW Wireless CFW Wireless 401 spring Lane, Suite 300 Waynesboro, VA 22980 Ph. 540-946-1899 Fax 540-932-2210 Kit Kiser Director of Utilities and Operations City of Roanoke 215 Church Ave. S.W. Roanoke, VA 24011 RE: Lease Execution April 15, 1997 Dear Mr. Kiser, This letter is to let you know that our company has copies of the proposed lease agreemem between the City of Roanoke and CFW Wireless for the use your Washington Heights water tank. Bud Zirkle- Chief Operating Officer, and Tom Whitaker-Director of Operations have both reviewed the lease and have full imentions to sign it, and return as soon as possible. However both of these gentleman have been out of town in our West Virginia markets and have not been able assemble all the requirements of the lease such as the specific Exhibits and then sign and notarize the lease. This is a key site for our network and the delay of this lease to the Water Resource Meeting will put us behind with City Council until June. With our scheduled deployment for Roanoke in August, a June approval would make it near impossible to construct and engineer the site for our initial deployment. I hope this letter will serve as notice of our intentions to execute this lease as soon as we possibly can and return the lease to you by the end of the week so that you will have it in hand for the meeting on Monday. I sincerely apologize for the inconvenience that this delay on our part may have caused you, and thank you in advance for your help in keeping the proposed lease on track. Sincerely, Lisa Lyle CFW - Site Acquisition Specialist LEASE AGREEMENT This Lease Agreement ("Lea,sc") is made this day of Roanoke, Virginia, a Virginia Municipal Corporation~-~Landlord CARiance, L.? a Virginia Limited Liability Company (V, 0minim!cations Company, R ..& B Communications, Ia Cooperafive~ Hardy Communications, Inc., New Hope Tele~ Telephone Cooperative, Pembroke Telephone Cooperative a~ Company, ('~I'enant'). NOW TI-~REFORE, in congi~on of the mulual e. oven agree as follows: Se~ion 1. Leased Premises. Subject to the terms and conditions of this Lease and the Wireless Telecommunications Facilities located on City Propcr~ d~ hgreby Leases to Truant and Ten-n! L~ses from Landlord a portion al: . ,199_~7, between the City of ? or "City") and Virginia PCS PCS), comprised of CFW Buggs Island Telephone lone Company, North River d Peoples Mutual Telephone ats ~nU~ued h~'r~ the putties City of Roanoke Policy as to ~1 January 21, 1997, Landlord Df Landlord's properties located 4100 block of Wyoming Avenue, City of Roanokv, Commonwealth of Virgini~ ana.a pornon_ or- the Washington Heights Wate~ Tank ("Stmet~e") as mor~ l~art/eulyly .ah. own on attachod Ex,.bit A-2 on] which dLrectionnl ox each to be reasonably approved by Landlord, together with appwtenant nonexelusive ~usernents and access rights, as sho~vn on Exhibit A-3 ("Leased Ptemisea"). And, . ! la the area of 4500 lrratfldi.. Road~ lii. W, at the end of Summit Way Drive, S.W. (a private drive) located ia the City of Roanoke,Commonwealtho~ Vi~giniu, l~gally described on attached Exhibit B-I subjee, to ~ -y and all existing easements and a portion of the Summit Water Tank ("Structun ?) ~ more particularly shown on attached Exhibit ]~2 on which dir~tio~ appurtenances will b~ atlaoh~ and Iocmt~. the e reasonable approved by Landlont, together with apptm and a~cess fights, as shown on Exhibit B-3 ("Leased mn~. connecting cables, and xact Iocalion of each to be eaant nonexclusivc casements (1.) Thc partka further acknowledge that '~ith respe~ to the placement of anlonnas or other equipment on to Summit Water Tank, there may nc, cd to bo caTain fixlums installe 1 on the Summit Water Tanlg such as a oatwalk The parties agree thilt in nttdition to all other fights ofth~ Latsilord under this Lease, any fi,'cttires installed on tim Summit Water tank by the Tenant will be subjec of the Landlord. Tho Tenant agrees tha for the term of thc Lease. Further~o] wants to own any such fixlttr~ it will to thc specific prior approval ii will maintain such fixtur~ should Landlord decide it jvc thirty (30) days notice to ^~mc 1 JUL-U2-B'! WkD UB:b2 G G B & S l~flX NV. lb4Ut~282458 ?. 02 re-,mt of such i~,tent and Tenant ~'11 take whatever actions arc nccess.ar~, and .sign any rteces~ar~ documents to .tran~cr such ownerstnp to the Laudlord flee ~ d clear of all liens or other encumbrances. If no ~uch notice :s given by Landlord to tenant, tenant will re,re, eve the fixtures at the term;-~tion of thc Lease in accordance w~th the npplicable prey [sions of the Lease. Section 2. Term and Renewal. The term of this Lease shall be fiw ($) years commencing ~ on July 31, 2002. This Lease may be renewed For up to two (2) a& mutual agreement by the parties and subject to au increase in the r~ Landlo~ with no6ce of its in~emlon to ~ ~ least 180 days prior of ~he Lea.~ or any ~bscqu~ut renewal term. but such renewal shal Landlord and mus~ be affirmatively accepmi by the Landlord. Pur~ the T~,t shall have the Hght. without penalty or incurring any Ii pa-?ty for ~on, to terminate this Lease at any time upon 30 m~ other party. Seetion 3. Rent. As consideration for this Lense, Tenant shall pay Landlord per month for each PrOl~ listed in Section 1, which shall be due each month and paid at thc Landlord's Office of Billings and Collect paid by Tenaut each Lease year shall be increased annually by an · the Consumer Price Index (CPI) for the prior year. The CPI as use~ States Bureau of Labor Statistics, Consumer Price Index for Ux Washington, D.C.-Maryland-Virginia (1982-1984=I00). The first ~ as of tile begtuning of thc second year of thc Lease and/ncremsc each the prior year is not available at the start of any Lease year, when increase will be paid retroactively to the beginning of the Lease ye month o£ that Lease year. If any rent is not paid withiu fifteen days will pay a late charge equal to five perecut of the montMy payment. E n August 1~ 1997. ~d expiring i~io-~ five (5) year terms upon ~tal payments or compensation ~g ~ ~e Ten~ ~~ ~e ~ e~~ of~ ~68 t~ ~ at ~ sole ~on of~e ~o~ ~ ~c ~o~ ~d ~bi~ or ~~ ~ the o~cr ~ ~or ~ m~ m ~e ~t ~ ~e ~o~t of $7~0.00 ~ ~yablc on ~ ~ ~y of iota. ~e ~t of~ m ~ h~ s~ m~ ~e U~ ~ C~~, ~ it.s for ~h in~ ~1 ~ ~ ~. If~ CPI f~ d~ ~me av~l~le ~ch · ~ d~ng ~h ~m~n~g ~ i~ d~ ~ ~ T~t mn ~y ~ of ~ L~ this monthly rental ,c~arge is subject to being increased itl accordau~ with the mutual agreemc, nt of the parties. ] Section 4. Taxe~ and Other Charp~s. real ' In ad~.'tic~, to. p~yment of m: rent as ~ forth abow, Tenant ~ timely pay all appticable estate et lenaettold taxes, sa]es tax~ teleCOmmunications taxes, utilities taxeS, or ally OthCa' tm~ et charges in connc~on with this Lease or the telecommunications ~ervices or facilities provided by thc Tenam or that the Tenant may be required by law or regulations to collect and gay. Any applicable real estate or Iessehold taxes ~hzll be determined by Oil Lan~ord will provide appropriate notice end documentation of such t not provide such notice directly to Tensnt. Section ~. Adoption of City Polic~, The C/ty ofRoauoke's Policy ns to W'wcl~ Telecommunicat/~ ,'s Real .~-tate Assessor and ~sto Tc~mt ifassessor docs ns Facilities lx~cated on Ci~ JUL-U~-~! NEY U~:b~ U U ~ & 5 ~R~ NO, Ib4UU3~4bU ~.U4 ProI~y dated January 21, 1997, is hereby incor~oratod ~d made and Tenam agr~s to comply with ail the provisions of that PoLicy Section 6. Governmomtal Approval Contingency. (a) Tenant Application. Te.a~t'$ right to use the-Leas Tenmlt obtaini~ all certificates, Imrmit~, zoning and oth~ approv federal, stale, or local authority, for Tenant's use to take (*'Governmental Approvals'*). Landlord agrees to reasonably coo Landlord) in its efforts to obtain such approvals, ~XC~lX that Landl~ not in any way limit or interfere with thc authority or disoret ,andOVernmental body or authority, aiTtliat~ .wi.? Landlord, or of aa3 lord in the conduct of th~ responsibility, authority, jurisdi respect to any such Gov~rnmtmtal Approval. Temmt, at its solc prior to tim installation of any of Temmt'a ¢quipm_eatt, a study by agreement of T~rlaat and Lalldlord showing that th~ StrucRure ia ab to be installed thereon as cl~ri~ in this Leme without prejudic~ tc or SlnTolmding p .~petW. If tho Tenant fails to obtain the above apl~ 8tmcture cannot support Taumt's faciLities without intexfer~aoe with and without impaifi~ or jeopardizing thc integrity or safety ol reasonably romodied (at Tenant's expense), eitl~ the Landlord or inllalcdia~ly sad Landlord ~ then promptly retired any rent termination. (b) Intoffcrenc¢ Study. Before obtaining a buildins reasonable cost cfa radio frequency il~ff~ study ("RF ltudyn) use will not interfere with any existing communications facilities. T1 by an independent qualifed engineer selected by agreement of Study finds that there is a potential for intefferca¢~ that cannot be part of this Lease by reference ~d Premises is contingent upon ~ that may be rcqtfired by any ,lace at the Leased Promises crate with Tenant (at no cost to t's agreenlent to cooperate ~ ion of any regulatory agency, ' employee, agent, or official of ~on or decision making with , shall also submit to Landlo~ n engilu~ selected by mutual ¢ to support Tenant's f~ilities I.and/ord's um ofth~ Structure )vals or tho study finds tha. t the Landlord's use of the Smmtum the Structure that cannot be mare may temfinate this Lease ~aid to Laudlord prior to said ~ Temmt shall pay the ~howing that Temmt's intand~l e P,,F Study shall be conduct~xi Rlloni and Tenant. Ii' thc RF asonably r~edied, either the Landlord or thc Toramt may terminate thia Leame immediately by w.'it'tm notic~ to the other party giwn within thirty (30) days of delivery ofthe RF Study to Landlor~, and Landlord shall promptly refund to Tenant ali rent paid to Landlord prior to such termination.1 (c) _Non-a~rovaI. If any application necessary under St~b~cfion 6(a) above is finally rejected, or if any ~rtifica~: .pe~. '~ .Iic~se, or other Gov .e~nmenta~Approval issued tO Tenant is canceled, expires, lapses, or ts otherwise withdrawn or terminated b~ governmental authority prior !Tt '_c~no..ncing o.,.l~ till ?.fits ~ Facility (as .d~ k~ this Lease) so that T~nant, torminatio:z, the parties .~h,l! have no further obligations to each other, except that Tenant shall restore the I_~ased premis~ in aexx~s~ce with the terms of this Le~. Section 7. Tenam's Use, { (a) User Priority. Tena~ agrees that the priorities of {:se, set forth in the City of Roar, ok¢'s Policy referred to in Section $, shall apply in the event oi communication inmrference or other conflict while this Lea~ is in affeot, a~d Tenant's us~ shall (b) Purpose. Tenant shall use thc Leasext Premises only. mainlaini~ md operating a commtmicathms antenna l:acility, equilmu subordinate accordingly. bt the purpose ofinstalllng, nt, cabinets und an accessory building, and uses incidental thereto for providing radio and wiru] wMch Tcnant is legally authorized to provide to the public. Te facility shall consist of antennas install~ on the stmcn~ at a loca with cables and appurtenances oonn~-t©d to att acc, cssory building Prcmises ("Antenna Facilities") all as shown on attached Exhibit~ the Le~.~x{ ~ses in compliance with all applicabl~ ordinances, state and federal governmental agencies. T~t's use of the Stru, be NONEXCLUSIVE, ~-d Landlord specmc~ r~crws tI~ right tl Structure to be used by other parties and to make additions, deleti¢ facilities on the Leased Premises and to the Structure. However, l Tenant's specific tower space or ground space to another potential status m Tenant. (c) Construction. Before installing any Antenna Faci construction on, or improvem©nts to, th~ L~ Premises, Ter~ Landlord an evaluation c/re'led out by a qualified professional the -~ which shall demonstrate that tl~ Structure can safely and adcquat~ The cost o£th¢ evalumion must be paid by the Temmt within 30 da, of tho cost. Tenant shall not install any improvcrnents on the L~ written consent of Landlord. Tenant shall submit to L~mdlord site p in adequate detail for Landlord to determ~e the location, natu corn/.mction detail of the irnprovcmcnts (~'Tcnant's Plans"). Laadloz witMn fourteen (! 4) working days of receipt of Tenant's Plans th: Plans as submittnt, approves Tenant's Plans with sl~cified revision., reasons for any such rejection must be stated in detail along wiff measures needed to obtain approval. (cl) Operation. Tenant shall, at its sole cost and expat Antenna Paciliti~ in ac~ord~c~ with good engineering practices, an rcgulatioos. Tevant'$ installa~on of the Anmma Facilities shalI be PIam apl:rovcd by Landlord. Any damage done to the Lemed Premi property of Landlord or any oth~ ~ or lin)perry during installat~ Facilities shall be r~alred at Tenant's expen~ within 30 days afte Antenna Facilit/~s .~h~!l remain the exclu~ivc pwpcrty of Tenant, unl Lea.oe. (e) ~in~ce, tmp~v~e~ Expend. Att medi/icado all improvements to Iamdloxd's P~ made for Tenant's benefit st and such improvements shall be maintained in a good state of ~ expense. Except/n the event of an emergency, Temmt shn!! provide ~ss telecommunication services ~ant's communications aamma m approved by Landlord, along ~r cabinet located on the Leased A-~ and B-_~. Tenant shall use ~ and mgulatio~ of local, ture and Leased Premises shall ) allow the Lea~ed Premises and ,ns, or modifications to its own ancllord agrees it will not lease uscr of equal or lower priority llti~ on, or commencing any ~t shall pay for and deliver to tudy called for in Section 6 (a) [y support Tcrant's antennas. s a~r receivir~ whtten notice ed Premises without the prior am and comtruction drawings e, ma,-vials, appearance and Landlord approves Tenant's or r~ject~ Tenant's Plm~s. Thc a statement of the action or mc, operate and maintain the all applicable FCC rules and accordance with thc Tenant ~s, thc Stmctur~ or any oiler m c~ operation ofth~ Antenna notification of damage. ;ss otherwise provided in this ~ to the Leased Premise& and ,ti bc at thc T~mut's ~xpenm r by Tenant at Tenant's ~ole vritt~ not/ce to Landlord not less than seventy-two hours b~ore commencing any msinte, l:lall(~ or other construction on Landlord's prol~qy and Tenant shall promptly restore Landlord's IX uper~ after such work. Any portion of the Antcnna Facilities mortared on the Structure shall, at all t ~._m~ und at Tcnnn!'s expend, bc tminted and shall be thc same color as thc Structm-e or such ott,cr color as Landlord deems compatible with thc Stmctm-c. No adve. n~ements shau be pla~ed on (f) R~laccmeuts. Bcforu Tenant may update or mplaco tJ the Antenna Facilities. le Antenna F~cilities,. Temmt JUL-02-97 WED 09:54 G G B & S FRX NO. 15406382458 P, 06 mu~t notify and provide to Landlord a detailed proposal for a~ such rovlacem ' ' ' .= a,~a ......... Y __ __ ealt facxhtlc ...... omer mtormauon ze, asonably requested by 'landlord concerning the ~tuested upc!..~e or replacement, including but not limited to, a technical study consistent with azl othcrwiso ~quired under thi~ Lease, carded out at Tenant's expense. (g) Drawings. Tcrant shall provide Landlord with as- silt drawings of the equipment and improvements installed on the Leased Pr~rnlse. s showing th~ actual location of all Antenna Facilities and of all other improvements instatlod'on 'Landlord's p~ porty by Tenant in connection with this Lease. Thc clrawings shall be accompa~e, cl by a compli ~ ~nd detailed inventory of ail ~iprnent. pemonal property, and Anmma Facilities to be placed o~ the Lemed Premises, or other property of Landlord in corm~'tion with this (la) No Interference. Tenant sh~ll, at its'own expenae, maintain any oqulpmerl! on or attached to thc Leased Premises in a safe condition, in good r~p~ ir and in a mariner suitable Landlord so as not to conflict with t~ us~ of thc propt, ny by Landl, rd or ay other person. shall not um'easo-obly interfer~ with th~ opmations of any prior te.r ant using the Su'ucture or with Landlord's ~ of the Stnlcture. {i) Access. Tenant, at all times during tl~ Lease, sE ~!l have access to tho Leased Premims in order to install opeva~, and maintain its ~na F~-il tries. Tenant shall have acces.s to the S~ only with tho approval of Landlord or as expressly i ~rovided as shown on Exhibits A-3 and B-3. Unle.~ ace. e. ss is provided pm'stmnt to Exhibits A-3 'and B-3. Tenant shall requ~t acccss to thc Stricture 24 hours in advance, ~xcept in an emerge, and Landlord's approval shall not be unreaso~ly withheld or delayed. If it is necessary for Tenan~; to have acc~ ~ th~ S~ at some time other than the normal working hour~ of Landlord, La ldlord may chsrge Tenant for whalzver expense, including cmploy~ wages, that Landlord may i~ ~ar in providing such accel. (j) Ulilities. Tenant shall install utilities to ,erve the A~ ~ Pacilkics in tho location shown on Exhibits A-.~ and B-~ at Tenant's sole ~ Tenant sh ,~I separately meWr ali utilities associated with its use of the l~ased Premises and shall prompfl~ pay all costs for such utility (lc) Addition~! Users. It is the intont o£Lmdlord tl~ the ;tincture m__sy t~ used by other e, ommunlcations s~'rvices providers at the sole discmtlon ofLandlon subjtmt to *.he rcquitemeras of 8ection 20 of the Lease. ~eetion ~. lilmer~¢nod Fa~.liti~ or Remowl. In th~ event of a ~ or man mad~ disaster, in order to p otect the health, welfare, and safety of th~ community, T~nallt may erect additional Aniemm Floilities and i~.~call additional equipment on a temporary basis on the L~ased Premises ~o assure xmtinuation of service, Such temporary otumltion shall not e. xce~ 90 days unle~ Tenant obtains w~ approval from Landlord. However, Lsr~llord retains the rigllI and privilege to remove any of T.' cmmt's Antemna Facilities thc Landlord deem~ n~ or appropria~ in r~pon~ to any public heallh or safety r~sons. Section 9, Additional Msint~nance lgxpense~. , Upon notic~ fram Landlord, Tensnt shall promptly~ay to La~ lord all additional reasonable expeases incurred by Landlord to maintain the S~ or any other ~rol~rty of Larldlord thai ar~ caused by T~t's us~ and occupancy ofth~ Le~¢d Pmmise. s. IfT~ nant ~i!s to l~mptly repsir any damage to Landlord's pmp6rl'y following Tenant' s installatian, ci nstruction or maintenance of tim Antenna Faciliti~s~ Landlord m~y, aider 24 hottts written notice to Tenant, complet~ needed JUL-02-97 WED 09:54 G G B & $ F~ NO. 15406382458 P. O7 restoration or maintenance at Tenant's expense, ©xccpt in cases olJan cmerBency in which ~ no notice to Te..nt is required. Tenant will reimburse such cost to L~dlord within 30 days of notice of. said cost. Section 10. Advsnces in Technolo~y. ~ tcohnology -dvanccs and improved antennas are derek ped which are reutincly Tenant's busin~ Landlord may requi~, in its sole discrcti~ that' ['chant replace existing antemms with the improved antcm2s if tho new antennas arc mor~ 2sth~i4 lly pl~si~g or otherwise lost. er a public purpose, as long as tho installation ~d use of the iml~ vcd antennas are practical and technically fe. asible at the lo~ation of ~¢ Leased Premises. Section ll. Additional Structures. Tenant aclcaowled§es that Landlord may t~mit additional m'uetur~s to be ~lcd on the property ~s~rib~ on Ex~it~its A-1 ~d B-I and Landlord's p~pe, rly adjac~t to the Leased Premises. Tenant shall permit such stl'u~ to be pla~cl im~mdiatcly adjacent to Tenant's buildinE (ii' any) and will allow attachm~ts to its building so as Io give the appe~crance that all buildinEs or sln~tre.s a~ a connec~ facility..~uch at-racers sk ~ll be made at no cost to T~i~rit and shall not compromi,~ the s~uctural integrity of Tenant's b~l,t~, or oh,,er improvemen~ on th~ Leased Pre'raises. Section 12. Relocation or Removal of Faciliti~s. Within thirty (~0) days following written notice from ~he ~ity, T~nant shall, at its own ~xpc'n~, temporarily or permanently remove, relocate, change or al' ~T the position of any Facilities on th~ Le. as~ Premises whenever the City shall have ~t~l~in.t~! that such r~oval, relocation, c12~¢ m- altcraiion is reasonably necessary for: (a) The c~nstmction, r~pair, maintenance or i~'tallatio of any City facilities or oth~r public improvcmenI in or upon the Les.~ Premises; or (b) The operations of the City or other aovcrnmentaI rarity in or upon the ~.ased In such ca.se, Tenant shall be ~litled to a redu~cion in r~nt i!'its Antenna Facilifie,s are not able to be used. Str. l~ ~du~ion shall be in propo~on to how mt~ oi!the Antenna Facilities Tcnan~ c~n us~. If Tenant's use oI'the its Antenna Facilitics is materially at[coted by complyi,~ with the Landlord's notice for a Ir. riod of Steer th~ 30 days, Teaant m~ ~ minato this Lease upon ~iving 1 $ days written notice ~o Landlord, subj~'t to Tenant's duty to restc re the Leased Pr~mises as set forth in Section 17. Section 13, Indemnification. (a) T¢~t ~ and binds itself to inclomni.fy, Icc~p ~d hold the City, its officer~, agents, employees and volunteers fr~ and harml~s from any and all claims, c. anso~ of dar~s or any liability on account of any injury or d~mag~ of any r~ to any persons or propa'ty growing out of or clir~tly or illdlre~¥ resulting from any act or omi.~io~ oi'Tc~at, includi~ but ~ot limitod to: (1) Te-ant's us~ oft~ l~blic ways or ofl~' areas oi'tl~ City in conneaion with this Lease A~ccmc~; (2) the acquisition, co=stmctia~, reconstn~o~, e~o~, instal~on, otr.:atio~, mainteaance, repair or extension oi'Tena~'s Antenna Facilities; (3~tho Tenant's e~xm-ois~ of any right or privilege granted by or water this L~e cr any Li~Fiancl ise; or (4) the failure, refusal or neglect of Tenant to perforra any duty ial~ upon or assum~i by or any License2Franchisc. In the ~vent that any suit or ramt by L se a be t,rou Jat C ty JUL-02-97 WED 09:55 G G B & $ FfiX NO, 15406382458 ?,08 at law or in oauity, either independently or jointly with Tenant above, Tenant, upon notice given to it by City, will det~ad the proceeding, at the cost of thc Tenant; and in thc event of any s~ awarded agei~t the City, either independently or jointly with Term settlemmt or judgment or will comply with such degree, pay ail whatsoever nature and hold the City, its officers, agents, therefrom. Co) The Tenam shall protect, indemnify, and hold hah dcman~ for fees, claims, suits, serious, c~mac~ of action, or ju~ i-n-ingcment or violation of any patent, invmtion, article, arrangem b~ used in the perforraance of any work or activity arising om of or the provisioa oftelecommu~cationa sc.~ice. Section 14. Hazard_om Materi_'als. While on or near City's property or easement or in it~ peril Tenant shall not mmaport, dispose of or relea.~ any hazardous subst aa nccc$~ in performance of its work under this Lease and in any aLl fi~leral, ~t¢, and local laws, rul~ regul~ons, and o~ cc wasle~, and other pollution, and relating to thc storagv, transport, re mater/al, substances or waste. Regardless of City's acquiezceace, T City, its officer~ agent~, employees and volunteers harmless from all of action, liabilities, fmcs or penalties, including rgazonable amamcy violation of this paragraph and agre~ to rdmburae City for all costs in eliminating or remedying such violations. Tenant also agre~ to its officers, agents, employe~a and volumeers harmles~ from any ~¢ fees and all penalties or civil judgments incun~ by or obtained Tenant's ~ or release o£~y h~<lou, material, substance or was~ or into the wa~r or air from, near or upon C/ty's (a) Requirement of insurance. Tenant shall, at its exp~ the life of the Lea~ insurance and bonds required by thiz L~. An, shall b~ effective prior to thc bo~ of any work by Tommt wit~ (b) Cow, men:iai Ge~rai Liability. Tenant ~hall mainta Commaciai ~¢nerai Liability ~ ~ on an t~7.cumm~ b account of anything set forlh ity in any such action or other :emcnt or final judgmcnt being then Tcnam will pay any such asonable costs and expenses of ~yees and volunteers harmless flcss the City from any and all lgments based on the alleged mt, or other apparatus that may use of any Antenna Facilities ,nvumcc pursuant to d~is Lease race, material, or waste, except ~vent Tenaat shall comply with ntmlling air, water, noise, solid [ease, or disposal of hazardous mant shall indcamify and hold costs, claima, damages, cau.~s ~s fees, intuiting from Tenant's and expenses incurred by City reimburse City and hold City, l all cos~ ~penses, attorney's inst any of them as a restflt of onto tl~ ground or otherwise, e, obtain and maintain during required insmanco and bonds n the City. ~ during the llfe of its Lease sis insur~ against all clein~ loss, cost, dama~ e~ or liability from loss of life or damage o" injury to persons or prol~~ arising out of any of the work or activity under or by virtue of its ~ or arising out of thc Lease. The znlnlmum ]~rn~$ of [iab~ for this coverage shall be $l ,000,00~, combined single limit for ally one occurrence and $1,000,000 aggregate. (c) ConWactual Liability. Tenant shol_l maintain during ~ life of its Lease broad form Contmom~ I~i'ability insurance including the ind~ni~cation obllgat ion set forth in is not included in the Commercial Gene~ Liability imsm~n~ coven (d). W~' Comtx-nsation. Tenant shall maintain during Compensation insurance covering Tenant's statutory obligatio Commonwealth of' Virgirfia and Employer's Liability instance for ~ge in (b) above. the life of its Lease Workers' a under the laws of the · ll its employees engaged in work under its Lease. Minimum limits of liability for Dnployer's I iability .~h~J be $100,000 bodily injttry each occurrence; $$00,000 bodily injury by disease (Policy Ii nit); and $100,000 bodjl~ y. injury by disease (each employee). With mspe~-t to the Workers' Comlx .~ttion and Employo~-Liability coverage, thc Tenant's/nsurance company shall waive dghts of., abrogation against the City, its officers, agents, employees and volunteers. (~) Automobile L/ability. Tenant shall mainla/n during ~he lh°e of its Lease Automobile Liability insuran~. Thc mirdmum ]irn/t of liability for such insur~ ~ shall be $1,000,000 combined single limit applicable to owned or non-owned vehicles used in the )efform~nc~ of any work under its Lease. (0 umbrolla Coverage. The insun~ce coverages and ~ ~ounts set fortlx in .~ubsections Co), (c), (d) and (e) of this Section-may be me~ by au umbrella liabil/ty Policy follow4ng the form of the underlying primary coverage in a mi~,{mum amount orS 1,000,0~0. Should ~ umbrella liability insurance coverage Policy be used, such coverage shuil be am~ompanied by a certificate of endorsement stating that it applies to the specific Policy numbers indicated for the insurance providing the coverages required by subsections Co), (c), (d) and (e), =mol it is further agreed that such statement shall be made a part of the certificate of insurance fumis~ md by Tenant to the City. (g) Evidence of ln.~twauce. All insurance shall meet th~ following l~lifiremerits: (1) The Tenant shall furnish the City a c.zrtific..re or certificates of insurauc~ showing the type, amount, effective dates md datz of expiration of the policies. The Cily ~il be notified of any de~ uetible greater than 10% o£the policy limit and such deductible shall be s~ bj~ct to approval of the City, which .~{,~,ll not be unreasonably wilhIael~ How~'ver, this deductible requirem~t shall not apply to pro-funded/~ ~-funded deductible programs upon pruper d~iolmsiim{tio~ acceptable to me City of Roanoke's Risk Manager. (2) Thc rcqu/red certificate or cenl~cales of/nsu~ race shall include substantially the following statement: '~rhe inmtan~ cow re.,d by this certLqcate .~h~ll not be canceled or materially altered, except afl~ th/try (30) days writt~ notice has been provided to the City of Roanoke." (3) Except for Workers' Compeasation coverajge and Employer's Liabiii~ coverage, thc rcqtl/rcd certificate or cerflfl~ ofln.~/ancc ~ name thc City of Roanoke, its officers, agents, employ~ ~ and volmmcrs as additional insure~ in cormmtion w/th th/s Lease Agre~ nent. (4) Insurance coverage shall be in a form and with an/nsuranc~ company approwxi by thc City which approval shall n~)t be tmreasonably withheld. Any insurance company providing coverag~ under this Lease shall be authorized to do b~/ness in gm Commonwea [th of Virginia. (h) Bo_____~ Tenant shall post and maintain for thc life of it~ i Lease a performance bond in favor o£ thc City in the amotlllt of $I$.000, The bond .4roll be i~ reed by a bonding compauy approved by the City and author/zed to do business in Virginia. Section 16. l~m~ge or De~tmction. (a) If; due to no fault of Tenant, the Antenna Fadh'fie~ m; de. toyed or damaged so as m, in Tenant's judgnaent, submantially impair Tenant's effective ~ ~ of the Antenna Facilities, JUL-U2-~'! WED U~:b6 Tenant may terminate this Lease upon 30 days' written notice to ~andlord, which notlco must be givcn within thirty (30) days of the date of such destruction ar darr~ge. If Tenant so tetm~_~-s this Lease, Tenant shall be entitled to reimburseraent of prepaid rent cOvering tho period subsequent to · c de~ of termination. (b) If the Antenna Facilities arc destroyed or damaged tue to any action or fau~t of'thc Tenant, thc Tenant shall promptly replace or re-pair the Antenna ?acflities, repair or replace any damaged or destroyed property of Landlord and continue to pay r~ nt tn Landlord. Section 17, Lease Termin~fioll. (a) Events of Te. rminat/on, t/xcept as may otherwise be provided/n this Le~e, this Lease may be terminated by either party upon sixt~ (60) days written noticg to tho otl~er parry as follows: (1) by clther party upon a default of any coven mt or term hereof by thc other party, which dcf'ault is not cured w/thin thirt ~ (30) days of receipt of written notice of thc d~ult (w/thout, however, L{~/t/ng any other rights of the parties ptlrsuant to any other provisions herr (2) subject to thc provlsions of Section 6 ofthis Lease, by Tenant for cause if it is unable to obtain or maintain any li.cense, permit or other Governmental Approval necessary for the construct/on ~ For operation of tho Antenna FaciIRics or of Tenant's bus/ness; (3) by Tenant for cause if the Leased Premi~e~ or becomes u-,c~'ptabl¢ for toohnological repons under the Tenant's ~nterma Facilities' des/gn or engincer/ng specifications or the commun .'ations systems to which the Ante~,~ FaciJit/e~ belong; (4) by Landlord if it dc~-~m/nes that Landlord needs the usc of the Leased Promises for its communications needs, l~vided, however, Tenant shall have 60 days to prov/de Landlord with mas, ~nable and workable solutions that would resolve the matter and that such ~olutions would be able to be /mplemcnted at no cost to Landlord within a 3 80 day period of time from the ,~*.¢ Landlord gave not/co to Tenant. It w/Il be the Landlord's decis/on, in its discretiorl, to d~ermine if such proposed :~olufions by Tenant should b~ implemented, ffno solutions are proposed b,.' Tenant or Landlord does not accept such pmpo~d solutions, Tenant will rove twonty-£our (24)months from tl~ dat~ of Landlord's original notice tc~ Tenant under this subsecti.on or thc remaining portion of the Lease, whip,hover is les% to remove ~ts AnLeann Facilities and restore tlm Leased Pren.dscs as required by this Lease; (5) by Landlord, if Landlord determines th~? T_er~, .~m_t has failed to oomply with appli~ble ord/mmo~ or state or federal law, 9r any conditions of any of the C-ovcmment Approvals. Such failure shall be a default of Tenant's obI/gations ,~d~'the terms of this Lease. I4o .~ever, Tenant shall have thirty days from the date of any notice to correct suth deihult; (6) by Landlord if it determines that the Struc~e is stru~ly unsound, includ/ng, but not lim!uxl to, considerat/on tof the age of the Structure, damage or destruction of all or part of theI Structure due to any cause JUL-02-97 NED 09:56 G G 8 & S Ffl× NO. 15406382458 P. 11 whatsoever, or any factors relating to the c~dltion of the Lea~ed Prem~s; or _ (7) by elthcr party upon 30 mo~ths notice as se~ forth in Scction 2. (b) Notice of Terminatio~ Thc pm'tics shall give no, ice of termination in writing Tenant shall be liable to Landlord for all rent, additional eomider~on and taxes under this Le~.~e for the period of this Lease prior to said termination date, ex, pt ~s s~t forth in Sections 6(a~ a~ 6Co). / (¢) Tenant's Lia~lity :[br Early Termlnatior~. If Tenant%rmizmj~ this Lea~ other titan of fight as provided Lu this Lea~, or if Landlord tcnninste$ this Ia'~sc as its remedy for Tenant's default of'it~ obligations hereunder, Tenant shall pay to Landlord ~ liquidated damages for early termination I50',4 of the unpaid annual rent for the Lease year unIesg Tenant terminates this Lease during th© last year of the Term in which event Tenant shall be liable for 100% of the unpaid Rent Temmt shall rcmnin liable for any other damages, expenses, or cos~ (d) Site Restoration. If this Lc&se is terminated or not: days From thc term,.'_n~fion or expiration date to remove its Antenna from thc Leased Premises, to repair the Leased Premises to their Antenna Facilities, ordinary wear and tear excepted. Upon comme shall deposit with Landlord a bond or ~ash in the sum of $15.000.0~ which shall include coverage for the timely removal of the A equipment, and the repair and the restoration of the Leased Premt~ reasonable satisfaction of Landlord. If Tenant's Antenna Facilities removed to thc roasomble satisfaction of Landlord. they shall be become the propcrty of Landlord and Tenant shall have no further shall have the right to remove stroh items and chargc the Tenant th disposal of such items. Tenant has notified Landlord that the follo'~ thc Antenna Facilities and related equipment because of finsrtgillg Rural Telephone Finance Cooperative 2201 Coopm~ive Way Hemdorl, VA 20171 If Landlord romovea thc Antenna Facilities or relal~l eqUil~ an emergency. Landlord must give written notice to the listed enfit informing them that the Ant~nn~ Facilities md/or related property h deemed abandoned finer claimed by sa/d entities and thc storage f¢ ithi thi y (30) Section 18. Limitation of Landlord's Liability. Thc Landlord, its officers, agents, or employees ~ or loss or interruption of any o£Tenant'$ business or telecomm any acts, omissions, or actions of Landlord, whether negligent cames interruption of th~ business of Tenant, or othctwi~ breac which thc ~crminmion occurs, (or the current Renewal Term). for that Lease year. How~nter, g Landlord may bc entitle to. xmewed, Tenant shall have 60 'acilifies and related equipment tition prior to installation of thc ncemcnt of this Lease, Tensm !, a~ xequir~l in Section 15 (h), lterm~ Facilities. and related and Landlord's property to the land relat~ equipment are not deemed abandoned and shall rights thereto or the Landlord u cost of such removal and/or lng entities have a~ interest in rrangements with Tenant: ~ent, othe~ than in the'case of [es at the addresses provided, ~ve been rmnoved and will be ga and other reasonable costs 'chant for any danmgcs of any mications services c~usc, d by otherwise. Furthermore, if Lcase or by hw, or Landlord this Lease, to the extent JUL-O2-gY WED 09:57 G G B & S F~ NO, 15406382458 P, 12 Landlord rosy be held liable to Tenan Landlord's iabili~., ,~.l .... ~.., ....... ,__,, ~_ .......... t,. I ., for ,,.7.~,,,~o ~,,, ~. :mi~u w unntea re omy mc act'uat and dU-*cct costs ofeclmpment removal, and shall specifically exclude any recovery for value of the business of Tens-t as a going concern, present or f~tur~ exlx~;tation of profits, loss of busilless or profits, or any oth~ r~lated damages of Tenant. Section lt~. Temporary Interruptions of If Landlord determines that continued opemtlon of the All contribute to an immediate threat to public health and/or safety (exe~ human exposure to radio frequency omissions, which ia r~gul~ Landlord may order Testat to cli$~ntinuo its operatiom Tenant sh~ order. Service shall be discontinued only for tl~ p~riod that the jmn ._give prior tenant, L ao d -oS anct giw its reason for taking the a~tion. Landlord shall not bclia! for any interruption in Tenant's sorvic~ or interference with Tm Fadlifies r~gardless of tho eau,se or fault o£ Landlord. If the disc¢ greater*ban thr~ days, either conseeatively or cumulatively, within have the right to terminate this Lease in a~ordance with S~ction 17 to a prorat~ reduction errant. Section 20. Tenant In~rferen~. (a) With LandlonI'$ Property. Tenant .~hn!! not intert r¢ with Landlord's us~ of the Lea.sod Prcmis~s or Landlord's property adjacent to the Leased Pre nisus or the Stmotu~. Tenant shall cease all such actio~ which ~ly and m~.--_,ially int~ ~ with Madlord's use no later than 4g hours at, er receipt of writt~ notic~ of 11~ interfer~ tee from Landlord. ff Tenant's cessation of such a~don is material to Tenant's u~ of the ~ Propel~ and such ce~saiioil frustrates Tmam'a us: of the Leased PremLs~ as d~ by Ten~ ~t in its sole discretion, Temm shaLl have the immediat~ right to t~minate this I_~ase. (b) With I-hgher Priority Users. If Teaara's Antemm 'acilities cau~ impermissible interference with higher priority users as set forth in Subsection 7. 0 above, Te~tnt shall tak~ all within 48 hours ar receiving Landlord's written notice of t ~e interference, Tenant shall immediately ~ Ol:~i'afilag its Alltenna Facilities a.d shall no, reawti~t~ operatio~ except intermittent operation for the lmrlm~ of testing, until the intefferim :e has been eliminated. Ifthe interibre~ce cannot be e]/mlnsted within 30 days after Landlord's .~ ,-itten notice, Landlord may at its option termina~ this Lease immeclim~.lyl (c) Interference With User of F. xlual or Lcssa- Pri_'od~. f Tenant's Antenna Facilities cause impermi_~bl¢ interference with users of'~Xlual or k~ser priorit' ~ as 're-..nt, Tenant and other user(s) shall cooperate and exercise good faith and their best efforta/{ eliminate such interference. However, the respon~bility for elimlrmtlrlg stich interferenc~ shall b~ on thc'user who was thc last one to be allowed on tho Leased ~. If such interfermce c~nr~o be elim;,,_~_~ within t0 days ~ written notice from Landlord or fi'om the o~cr user, the user ebminaling such inteffefenoe shall oens~ opcrating it~ ,&ntc~m,, Pacili! Leased Premises within a reasonable period of time and restore the by the Lease. (d) Intcrferencc Study - New Occupar~_ s, Upon written n cnna Facilities would cause or ~at for any issue~ maodated with d by the federal government), immediately comply with such Miate threat exists. If/.andlord soon as possible after its action le to Tc, nant or any other party rat's operation of it~ Antenna arinuance extends for a period ~ thhty day period, Tenant shall bow or to agree with Landlord ~ho has the respon_~biiity for res and remove them from thc ,Based Premi~ as called for JUL-U~-~ NtU UB;O~ b b ~ R ~ rH~ RU. lOqUOd~qO~ ?,id bona.fide request to Lcase or use the Leased Premises or an area Premises, Tenant agre, s to provide Landlord, within thirty (30} days of the notice, the radio frequencies currma_Ily in operation or to be operated in thc future ~f each transmitter and roceiv~'r installed and operational on the Lemcd Premlse~ al the time of su :h request Landlord may then have aa independont, registered professional engineer of Landlord's choosing perfoma the ne~,ssa.ry interference studies ~o determine if the new applicant's freque~ci,s will ~use harmful radio inmrferen~ to Tendril l_andlord shall require the new applicant to ay for such interference studies. Seetion 21. Assignment. This Lease, and the rights hereunder, may nol be sold, ass by Icnant to Teaant's affiliates or subsidiaries or to any person cor, common control with Tenant ~xeept upon prior written notice to Lease may not be told, assigned, or tramfcn~! without the wri~ consent not to be unreasonably withh,ld. For purposes of th "subsidiary" means art entity in whioh Tenant owns lO'eater than a con,seats to th~ assi~ment by Tenant of its rights under thi.q Lease provides financing for the purchnse of the equipment to be insuflled expressly agreed to by Landlord, any assigr~ of Tenant hemund~, r~Jlatory agency approvals and acquire or su~ to Tenant's radii must assume all obligations of Tenant under this Lease. Tenant rna only with the prior written conseat of Landlord. However, in ali remain liable for all obligations under this Lease. Section 22. Condition. In the event the whole of the Leas~ Premises is takan by ex te~miame as of th, date ~itle to tho ~ Pm vests in the of th~ Leased Premises is taken by emlneat domain, aith~ party shal Lease as of the date ofUanff~ oftitie, by giving thirty 00) days' In the event of any taking under the power of eminent domain, Te~ portion of the award paid for the laking and Landlord shall r~aiv¢ Tenant hexeby cxpr~ly waivm any right or claim to any portion whether awarded as compensation for diminution in value of the Lea~ Premises, shall belong to Landlord, Tenant shall have the ri~ condemning authority, but not from Landlord doting as Landlord, scpar~ly award~ or recoverable by Teaant on acco~t of any and a and any eom or ~ ineuned by Truant in ramoving its equipm mt, personal pmpaty, Amenna Facilities, and Leasehold improvements, and any relo~ation axl~n,s~. Section 23. Notices. Ail notices hereunder must b~ in writing and ~ be dcdmcd validly gi¥cn if s6nt by c~tified mail, rctum r~c~-ipt ~d or b~ a m~ionally recognlz~ Overnight courier, ad~ as follows (or any othcr address or facsimile number that the party to b~ to the ~nder by like notice) or if sent by facsimile to thc facsimile nod, or transferred at any time mlli~ controlled by, or adlord. As to other parties, this ~-n consent of Landlord, ~ch · paragraph, an "affiliate" or ~0% inlzrest Landlord hereby -~ collateral to any entity which ~t the Leased Premises. Unless must first receive FCC or stale . communications business, and ~ sublease the Leased Property cascs Tenant will continue to tincat dom~fir~, this Lease shall .craning authority. Ifa portion havc the fight to terminate rids d.Fum notice to the other pa,-ty. ant shall not be entitled to any he full amount of such award. tereof. Although all damages, ~,easehold or to the fce of the t to claim and recover from the mob componsation as may be 11 damage to Tenant's business notified may have designated umber set forth below:. JUL-U~-UI NEU UU;O~ b b U & ~ PH~ RU, lO~UO~O~ If to Landlord, to: City of Roanoke City Manager 364 Munioipal Building 2I 5 Church Avenue SW Roanoke, Virginia 24011 Attn: W. Robert Herbert Fax No. 540-853-1138 · With a copy to: Kit B. Kiscr, Director of Utility and 354 Munidpal Building 215 Church Avenue SW Roanoko, VA 24011 If to Tenant, to: Virginia PCg Alllanc~. L.C. C/o CFW Wireless Inc. 401 Spring Lane, Suite 300 Wayne~bom, VA 22980 Mtn: Tom Whitaker, Director- Net Fax No. 540-942-7079 Notice shall be deemed delivered upon the date o£person~.l in the United SI.at_ _,~3 mail, thc day after delivery to a nationally reco upon the date of co,firm_~fon of a facsimile transmission. Section 24. Miscellaneous. (a) If either party is r~~ by a re,1 ~ shall be fully responsible for any fcc du~ such broker and shall hold from any clairm for any commission by such broker. (b) Each party agrees to cooperate with the other in ex, (including a Memorandum of Lease in substantially tbe form attaoh carry out th~ intent and pmpos~ of tiffs Leame. Either party may Lcar~, but neither party may record Om Lease. (c) If any term of this Lease is found to be void or invali affect the remainin.' g terms of this Lease, which .~hall continue in ful intend that tlm provisions of this Lease 1~ enforced to the fullest law. Accordingly, the partie~ agr~ tl~ if any provisions arc dccrm be deemed modified 1o 0~ cxt~n~ n0c~sary to make them cnfomeal (d) Th, p~rsom who have executed this Lease represent duly authorized to o×ecut~ this Lease in their representative eapaciti (c) Thc submission o£ this document for examination cio Lease or a reservation of or option for the Le~ccl Property and shall exoculion by both Ternmt ami Landlord. Dictations york Ol~rations ~-¢iee, two days afb, er &posit overnight oourier~ or this lra~.~etion, that party the other party harmless ufing any documents :d ~s Exhibit C) necessary to cord tho Memorandum of d, such invalidity shall not force and effoot. The pa.-tics mt permitted by applicable d not ~'nforceablo, they shall ~Ie. md warrant that they m not constitute a~ offer to bccome effoctiv¢ only upon UUL-U~-~I ~U U~,O0 u ~ D ~ O fHA iIU. I~UUOOI~UO / (f) This Lease may be executed in any number of com~terpart copies, each of which shall be deemed an original, but all of which tog~her shall consti&t¢ a single instrument. (g) The parties understand and acknowIed§¢ that Exhil~its A-3 and B-3 (the sketch of the Anttama Facilities) may be attached to this Lea~.e in prelim/nar y form. AccorcIingly, the pm'des agr~ tlmt upon thc preparation of final, more complc'tc exhibits, Exhibits A-3 and B-3 may be replaced by the parties with final, more complete exhibit~ ~rhich exhibits shall be agreed to and conformed by the parties. (h) Tenant ~hall at all times comply with all applicable ['ederal, state, and local laws, ordinances, and regulations. (i) The terms, conditions, provisions and undertakings ~f this Lease shall b~ binding upon and inure ro the benefit of each of thc parties hereto and theh re~ective suce, e~sors and assigns. (j) Thc paragraph Captions and Headings in th/s Lease are for convenience and reference purposes only and ~ not aff~t in any way thc mesni~ or interpretation of this Lease. (lc) Tenant shall not discrlmi_nate on the basis oi~racc, re origin in its employment practices, contractinE or provision of serv (1) By virtue of entering into th/s Lease, Tenant agrees competent jurisdiction in tho City of Roanoke, Virginia und furthel controlled by the laws of the Commonwealth of Virginia or any apl all claims, disputes, and other matters shall be decided only by suc] of the Commonwealth of Virginia or any applicable federal laws. (m) Tenant agrees that tho Landlord's waiver or failur~ cnfiriv~ or require performance of any term or condition of this Lea,~ or the Landlon s waiver of any particular breach of this ~ by the Tenant extends To that insmuc¢ only. S~ ch wa/vcr or failur~ is not and shall not be a waiver of any of the terms or condilions of this L :ase or a wtdver of any other breaches of tho Lease by the Tenant and does not bar the Landlord '.iota requiring gm Tenant to compIy with all the terms and conditions of the Lease and does not bar the Landlord from asset/rig any and all rights and/or remedies it has or m/ght have ag ~l~lst the Tenant under this L~ase or by law. (n) Th/s Lease constitutes the entire agreement and und~anding of the parties, and ,,a or understandings of any kind not set forth her~in. Any amendments t writ/ng and ~xocutcd by both parties. igion, color, sex or national md submits itself to a court of agrees ttmt this Lease is ,licablc federal laws and that court ac, tong to the laws PART OF THIS PAGE LEFT ~LANK JUL-U~-UI WEU UU;OU ~ b ~ ~ ~ fHA RU. tO~UOOOd~O~ IN WITNESS WHEREOF, ~e parties have executed ~ignatures. ATTEST: City Clerk WITNESS: By. Approved as to Form: City Attorney LANE By Limi~ By Autho~ Walter Vice P~ Officcz Compz Appro~ fi~is Lease by the £oHowing LORD: Roanoke qT: PCS ~ L.C., a Virginia Liability Company zed M~zaber ~ Zirkle ~sident and Chief Operating CFW Communicatiorm ly e,d as to Execution: ~mey Commonwealth of Vir~'nia of ' to-wit: The ~ore~o/ng Le~se wa~ a~knowledg~ bcfom mc this for thc City of ~o~oke, for Co~omfion. My Commission expires: Notary Public Commonwealth of Virginia of - to-wit: Thc foregoing Lease was acknowledged before m6 this~ for V' ~n,~is PCS Alliance, L.C., fo] Limited Liability Company My Commission expires: Notary Public . day of .,, 1997, by L on ~ of S~d Municipal · dayof . , , 1997, by rand on behaff of said ViL'.ia ExmRrr A-I LeRal Description of the Property Washington Heights Water Tank Lot IA Washington Heights Tax Map # Z770406 Thi~ parcel of land is situated in the City of Roanoke, YA, bou follows: I~EORfN?NO at a point, on ute nortl~ right of way of Wy~g Avenue, N.W., or' ~t I-A, ~ing ~e ~ ~ Ci~ of ~ke; ~ence wi~ ~e n~ fi~t ~ ~, 63° 33' 00" W,, I34~0 f~ ~ N. 12' 22' 20" E., 206,14 f~ ~ce S. wi~ ~e w~ly I~e of ~a~ l-B, of ~e W~h~on Hc~ A~fion No. 1, S pl~e of B~~G ~d ~n~g 0.~1 ~. Exhibit A-1 tded and described as aid point being the southeast corner [way of Wyomh~g Avenue, N.W., 63* 33' 00" E.,I PA.40 feet; thence ,26' 28' 00" W., 200.00 feet to ~e Approximate location of antenna, connecting cables, and .ap~.urmmnces, are subject to Landlord's approval of final desJfn and location of all such ~ems. o . tm Exhibit (This Exhibit to be repineed by an As-Buff' KXltlB~ B-I Description of thc Propcrty Summit Water Tank 4500 Franklin Road 8.W. City of Roanoke Tax map # 538-01-21 This parcel' of land is situated in the City of Roanoke, VA, BEGINNING at thc intcrzcction ofthe south right-of-way llne 789 and east fight-of-way line of U.S. Route 220; thence, alertt of U.S. Route 220 for a distance of 2,425 feet, more or leas, to 00" E., for a distance of 497.65 feet to an iron pin; said pin bei Beginning of Tra~ No. 2; thence, N. $9° 09' 41" E., for a di~ iron pin; thence, S. 30° 50' 19" B., for a distance of 150.00 59° 09' 41" W., for a distance of 183.43 feet to a iron pin; then a distance of 150.00 feet to the actual point of Beginning; and and bei-s shown as Tract 2 on the plat prepared by WHM Ass~ 1986, reviewed July 10, 1996, entitled "Plat of Survey Showing ~ Ac. Belonging to Rockydale Quan'i~ Corporation Crcatin__g & Tract 2, (0.63 !6) Ac., Situat~ at U,S. Route 220 and Route City Map Book 1, page 546, bearing Olli~al Tax No. 538012! Exhibit B-I tnd described as follows*. ~fVA Secondary route tl~ cast fight-of-way llnc ~ point; thence, N. 25° 00' g thc actual point of mo of 11t3.43 fcct to an to an iron pin; thcncc; S. ~c, N. 30° 50' 19" W., for ontaining 0.6316 ~:iatcs, datai April $, he Subdivision of 9-7.05 w Tracts I, (26.4184) Ac. 189," of record in Roanoke dUL-U~-~I N~U iUiUU ~ ~ D ~ D ff~A l~U, lO~UO00~O0 r,~ Exhibit L~ndlord's sppFovtl of rmal desifn and loc~tion o[ an such items. ! UUL-U~-~[ H~U IO~UO00~O0 r.~O · . ~": ~ '-'~-.~ .. ~.. · ,~,s::;:..::-..~'.'~:". '.~:',..,~ -- '" ~t;_~Z¢'~.'~."~."~ ":¢~'~z~=~.,--.~'-" T~..~i~..'':-' '- ' : .~4;.~.',,.~.- '" ~,-~ '/. ,' ' :-.-. ~-.,:.,~ ..:~,.~W~ ~ ,F_~. ~,~, .. [,. " ......~.~ ~..~~-,~ .. ~ , :..' };: T~ctTY' LoT .. ~. '_ '~. '?'.; ~.3,1' %m-,-,-,-,-,-,-,-,~,m ~. '. '. · . . . ..... ~ :_/:.!.._': · · '-t~.,.i,~ ~, ._- . ,' o,~ ,~.~ , x,,, VI¢IMITY' M,4P Exhibi, (Thi. l?vkihit tn lm ~,ni.~rl h~ nn A.e-~Flimiit l}rgwin;l To the LeaSe Ai~Ccm©nt da~ed Virginia PC5 Alliance, L.C., a VJrg~nia I.imited Liability Company, as Tenant. After recording, please retttm to: EXHIBIT C Memorandum of Leasc ,19__, bc£w¢c~ City of Roanok ~, V~a ~s Landlord, and Memorandum of Lr.a~ be. twetoa City of Roaaol~ (~Landlord) and ¥irgiafa This Lease Agreement was made betw~n Landlord and Tenant regarding tt See atiached exh~it A- 1 and B-1 Thc dvIc of thc Lca~ Agro~m~nt is , ~. Tho Lcasc is for a torm o: Au~t..l, 1997 (~e "C~m~ent Da~") ~d ~1 ~ on J~y 3 l, 21 for ~ W ~o ad~fio~ ~e ~ ~s ~n ~~ of ~e Lm~, ~ ~ ~ WI~S ~OF, ~e p~es h~ ~ ~e~ ~ ~ ~ M~o~ of~ by ~e ~llowing ~~ ~ ~LO~; DAT~ ~~: DA~ t C~ of R~oke y~ ~ ~, L .C. a Vi~ L~i~ L~il~ C~y PCS Alliance, LC, ("Tenant") ~ followin~ ~_ years aad will eommenco on 02. Termini may extmd ~ Lease dlo~d's solo discretion. Walter M. Zirkla Vice President and Chief~i}perating Officer CFW Communications Company Commonwealth of Virgiais of : to-wit: The foregoing Lease was ar, lmowkxl&ed b~fore mc this ~ day of~ for the City of Roanoke, for and on behalf of said Municipal Corpora~o, Nolary Pub]io I997, by My commission expires: Commonwealth of¥irgilfia of : to-wit: '¥he foregoing Lease was acknowledl~i before me this ..... clay oF ~ 1997, by for Virginia PCS Alliance, L.C, for and on b~hslfof said Virginia Limited Liab.. ility Company. My commission expires; Notary Public J Exhibit C MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240 t 1-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #166-169-215-514 Stephen L. Sowder Hayes;'Seay, Mattem & Mattem, Inc. P. O. Box 13446 Roanoke, Virginia 24034 Dear Mr. Sowder: I am enclosing four copies of Ordinance No. 33494-072197, for execution by Raleigh Court United Methodist Church, granting a conditional permit to allow encroachment of a parking area over and into the right-of-way along Windsor Avenue, S. W., located adjacent to the parking area of Raleigh Court United Methodist Church, designated as Official Tax No. 1440701, subject to any required approval by the Board of Zoning Appeals, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, July 7, 1997, also adopted by the Council on second reading on Monday, July 21, 1997, and will be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by a duly authorized representative of Raleigh Court United Methodist Church, has been admitted to record, at the cost of the permittee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing insurance required in Paragraph 4 of Ordinance No. 33494-072197 is on file in the Office of the City Clerk. H:~AGENDA.97~JULY.21 Stephen L. Sowder Hayes, Seay, Mattern & Mattern, Inc. July 23, 1997 Page 2 Please sign and return two copies of the abovereferenced ordinance, along with the Certificate of Insurance, to the City Clerk's office., Room 456, Municipal Building, Roanoke, Virginia 24011-1536. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: The Honorable Arthur B. Crush, III, Clerk, Circuit Court W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Engineering Coordinator John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator Glenn A. Asher, Risk Management Officer Sandra H. Eakin, Deputy City Clerk Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDA.O'AJULY.21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33494-072197. AN ORDINANCE granting conditional permit to allow for the encroachment of a parking area over and into the right-of-way along Windsor Avenue, S.W., located adjacent to the parking area of the Raleigh Court United Methodist Church, Official Tax No. 1440701, subject to any required approval of the Board of Zoning Appeals, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. A conditional permit shall be and is hereby granted the current owner, Raleigh Court United Methodist Church, its grantees, assignees, or successors in interest, of the property bearing Official Tax No. 1440701, as more fully described in a report of the Water Resources Committee dated July 7, 1997, on file in the Office of the City Clerk. 2. Said permit, granted pursuant to S15.1-376, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in S15.1-376. 3. It shall be agreed by the permittee that, in constructing and maintaining such encroachment, said permittee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over public right-of-way. 4. Permittee, its grantees, assignees or successors in interest shall for the duration of this conditional permit, with respect to claims arising out of the construction, maintenance and use of the area permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of commercial general liability insurance coverage. The amount of such insurance shall not be less ~han: B. C. D. E. General aggregate $300,000 Products - Completed/Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $300,000 Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Owner shall name the City, its officers, agents, employees and volunteers as additional insureds as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by permittee, has been admitted to record, at the cost of the permittee, in the Office of the Clerk of Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the commercial general liability insurance required in paragraph 4 above is on file in the Office of ATTEST: the City Clerk. City Clerk. ACCEPTED and EXECUTED by the undersigned this , 1997 . ATTEST: (print name) Title: day of RALEIGH COURT UNITED METHODIST CHURCH By: Title: (print name) COMMONWEALTH OF VIRGINIA § To-Wit: CITY OF ROANOKE I hereby certify that the foregoing instrument was acknowledged before me this day of , 1994, by the of Raleigh Court United Methodist Church, for and on behalf of said entity. My Commission expires: ' Notary Public H ()RD t)-EN( -I~.,\ July 7, 1997 Report No. 97-340 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Encroachments into Public Right-of-Way Raleigh Court United Methodist Church Tax Map No. 1440701 The attached staff report was considered by the Water Resources Committee at its regular meeting on June 16, 1997. The Committee recommends that Council authorize a conditional permit to the Raleigh Court United Methodist Church, to allow the encroachment of the parking area into City right-of-way along Windsor Avenue, S.W., in a form approved by the City Attorney, and subject to any required approval of the Board of Zoning Appeals, in accordance with conditions stated in the attached report. Respectfully submitted, James O. Trout, Vice Chairperson Water Resources Committee JOT:KBK:afm Attachment CCi Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huff'me, City Engineer Glenn A. Pusher, Risk Management Officer Delores D. Daniels, Assistant City Manager for Community Relations Diane S. Akers, Budget Administrator Evelyn Dorsey, Zoning Administrator Stephen L. Sowder, P.O. Box 13446, Roanoke, VA 24034 Report No. 97-340 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: June 16, 1997 Members, Water Resources Committee ~.~l~is~er, Direc, t~~ies and Operations thru W. Robert Herbe~t,~eR"Y Manager Encroachments into Public Right-of-Way Raleigh Court United Methodist Church Tax Map No. 1440701 J~ in chronological order is as follows: The facility located at the corner of Windsor Avenue and Grandin Road is owned by Raleigh Court United Methodist Church, Exnansion of the ¢)arkinq area for the Church is being done to provide additional spaces and handicapped accessibility. II. Current Situation is as follows: pro_oosed ex0ansion to the Darking area will encroach into the right-of- way of Windsor Avenue, S.W., approximately five feet (see attached sketch). Surface of proposed parking area will be lower than existing surface, and will more closely match the level of the existing sidewalk. owner has reouested a conditional permit to allow°the above e~amn~ to be constructed. Setback variance may need to be obtained from the Board of Zoning Appeals (BZA). Current parking spaces along Windsor Avenue already appear to encroach in the public right-of-way. Owner's representative has been notified of possible BZA requirements. Members, Water Resources Committee ENCROACHMENTS IN RIGHT OF WAY RALEIGH COURT UNITED METHODIST CHURCH June 16, 1997 Page 2 II1. Issues in Order of importance are: C. Liability Insurance D. Indemnification IV. ~Lt,~J~J_v.~ in order of feasibility are: Water Resources Committee recommends that City Council authorize a conditional _oermit to the Raleigh Court United Methodist Church, to allow the encroachment of the parking area into City right-of-way along Windsor Avenue, S.W., in a form approved by the City Attorney, and subject to any required approval of the BZA. 1. Need of owner to construct expansion of parking area is met. 2. ~ is zero. Liability insurance shall be provided by property owner as specified in Attachment A. Ipdemnification of City by property owner shall be as specified in Attachment A. Wster Resources Committee does not recommend that City Council authorize a conditional _oermit to the Raleigh Court United Methodist Church, to allow the encroachment of the parking area into City right-of- way along Windsor Avenue, S.W., in a form approved by the City Attorney, and subject to any required approval of the BZA. 1. Need of owner to construct expansion of parking area is not met. 2. C,g_s.L.[g._GJ~ is zero. Members, Water Resources Committee ENCROACHMENTS IN RIGHT OF WAY RALEIGH COURT UNITED METHODIST CHURCH June 16, 1997 Page 3 3. Liability insurance will not be an issue. 4. Indemnification will not be an issue. Water Resources Committee recommends that City Council authorize a conditional _oermit to the Raleigh Court United Methodist Church, to allow the encroachment of the parking area into City right-of-way along Windsor Avenue, S.W., in a form approved by the City Attorney, and subject to any required approval of the BZA, in. accordance with Alternative "A". WRH/KBK/SEF/ Attachment cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Risk Manager Budget Administrator Zoning Administrator Stephen L. Sowder, P. O. Box 1 3446, Roanoke, VA 24034 ATTACHMENT A INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General Aggregate $300,000 B. Products - Completed/Operations Aggregate $1,000,000 C. Personal and Advertising Injury $1,000,000 D. Each Occurrence $300,000 Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Owner shall name the City, its officers, agents, employees, and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. 25 March 1997 Kit Kiser Roanoke City Council 215 Church Avenue SW Roanoke, VA 24011 Re: Application for Revocable Encroachment Permit Dear Mr. Kiser: Thank you for discussing with me on Monday the proposed parking expansion for Raleigh Court United Methodist Church. Per your instructions, I have enclosed a copy of a sketch of the existing parking lot and another sketch of the proposed scheme. Please submit this information for City Council consideration. If a representative from the church is required for a presentation to Council, I may be available for that semite, depending on the date. Please advise me of my possible participation. Also, please send a copy of any written conditions of the Revocable Encroachmem Permit, if available, for advising the church ofpotemiai liability. Thank you for your consideration of this permit. S t't~,l~e~owder, AIA c/o HSMlVl P.O. Box 13446 Roanoke, VA 24034 SLS/jes Enclosure: as Noted. RALEIGH COURT UNITED METHODIST CHURCH - MASTER PLAN Site Plan PLATE I-A .z MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #110-317 Mr. Sherley E. Stuart 3774 Laurel Ridge Road, N. W. Roanoke, Virginia 24017 Dear Mr. Stuart: At a regular meeting of the Council of the City of Roanoke on Monday, July 21, 1997, you were appointed as a member of the Special Events Committee for a term ending June 30, 1998. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Allen T. Wilson, Chair, Special Events Committee, 2317 Oakland Boulevard, N. W., Roanoke, Virginia 24012 Shauna Hudson, Special Events Coordinator Sandra H. Eakin, Deputy City Clerk H:~AGENDA.g7~ULY. 21 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-first day of July, 1997, BRUCE L. ROBINSON was appointed as a member of the Fair Housing Board for a term ending March 31, 2000. .... Given under my hand and the Seal of the City of Roanoke this twenty-third day of July, 1997. City Clerk H:~,GENDA.97~JULY,21 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-first day of July, 1997, DAVID C. ANDERSON was appointed as a City representative to the Fifth Planning District Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this twenty-third day of July, 1997. City Clerk H:~AGENDA.g71.JULY.21 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the twenty-first day of July, 1997, MICHAEL L. RAMSEY was appointed as a member of the Roanoke Public Library Board for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this twenty-third day of July, 1997. City Clerk H:~AGENDA. gT~JULY.21 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City' Clerk July 23, 1997 File #51 James R. Cromwell, Attorney Vogel & Cromwell, L.L.C. P. O. Box 18188 Roan-oRe, Virginia 24014 Dear Mr. Cromwell: At a regular meeting of the Council of the City of Roanoke held on Monday, July 21, 1997, a public hearing was held on the request of Apurva B. and Chhaya A. Shukla that a tract of land located at 2315 Colonial Avenue, S. W., described as Official Tax No. 1270541, be rezoned from C-1, Office District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioners. Pursuant to a 0-5 roll call vote of the Council, the ordinance rezoning the property was defeated. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm H:La, G ENDA.g'/~J U LY.21 James R. Cromwell, Attorney Vogel & Cromwell, L.L.C. July 23, 1997 Page 2 pc; Mr. James G. Pappas and Ms. W. Hope Player, 2302 Colonial Avenue, S. W., Roanoke, Virginia 24015 Mr. and Mrs. Douglas Hunley, 3333 Pasley Avenue, S. W., Roanoke, Virginia 24015 Mr. and Mrs. Vinay Phongphila, 2320 Winthrop Avenue, S. W., Roanoke, Virginia 24015 M & W Properties, Inc., c/o Mr. Robert Woodward, 3322 Brambleton Avenue, S. W., Roanoke, Virginia 24018 Virginia Department of Transportation, District Office, 731 Harrison Avenue, Salem, Virginia 24153 Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Avenue, S. W., Roanoke, Virginia 24014 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, Assistant City Attorney Willard N. Claytor, Director of Real Estate Valuation Nancy J. Brown, Appraiser Aide, Real Estate Valuation William F. Clark, Director, Public Works Charles M. Huffine, City Engineer John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner H:~AGENDA.9'/%JULY,21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 127, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, Apurva B. Shukla and Chhaya A. Shukla, have made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from C-l, Office District, to C-2, General Commercial District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on July 21, 1997, after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 127 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: That certain tract of land located at 2315 Colonial Avenue, S.W., and designated on Sheet No. 127 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 1270541, be, and is hereby rezoned from C-l, Office District, to C-2 General Commercial District, subject to the proffers contained in the First Amended Petition filed in the Office of the City Clerk on May 27, 1997, subject to any changes required by the City during site plan review, and that Sheet No. 127 of the Zone Map be changed in this respect. ATTEST: City Clerk. HARTERED 1882~ Roanoke City Planning Commission July 21, 1997 The Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request fi.om Apurva B. Shukla and Chhaya A. Shukla, represented by James R. Cromwell, Attorney, that a tract of land located at 2315 Colonial Avenue, S. W., bearing Official Tax Number 1270541 be rezoned fi.om C-l, Office District to C- 2, General Commercial District, such rezoning to be subject to certain conditions. I. Background: Purpose of the rezoning request is to permit the property owner to use the subjecl property for a retail commercial business. Initial petition to rezone was filed on May 1, 1997. After a discussion with staff, a First Amended Petition to Rezone was flied on May 27, 1997. The proffered conditions of the rezoning are: The existing building will be rehabilitated for retail use and not expanded In the event of total damage to the property, any replacement structure will be similar in size, design, and location. Parking and vehicular access will be restricted to the rear of the structure. There will be no vehicular access from Colonial Avenue. Use of the property will be restricted to a general retail establishmenl primarily engaged in the retail sale of merchandise, goods, or products (including non- perishable foods), except automobiles, trucks or construction equipment, or to general, professional or medical offices. Subject property and adjacent commercial properties on Colonial Avenue have a long zoning history. , 1974 - Rezoning study for Colonial Avenue Corridor done by the Planning Department. Study reviewed zoning history to 1960s. Area was described as transitional due to highway improvements. Topography was also a Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 Members of Council Page 2 consideration. Subject property was recommended for multi-family use. uses were recommended for the east side of Colonial. Towers area was recommended for general commercial use. Office 1980 - Zoning request for three adjacent properties from RD to C-2 was denied by the Planning Commission and later withdrawn. ...1982 - Rezoning request for same adjacent properties from RD to C-2, conditional, was denied by the Planning Commission but approved by City Council. Issues were access, traffic, strip development and residential impact. 1984 - Rezoning request for subject property and two additional properties for office use was denied by both Planning Commission and City Council. Issues were alley access, traffic generation, storm water management, and proliferation of commercial strip development. 1984 - Community Development Subcommittee of the Planning Commission met to discuss Colonial Avenue issues. The subcommittee concluded that the dividing line for residential and commercial development should be Wonju Street. Detailed analysis of the corridor was delayed until the highway department conducted a corridor study that the City had requested. The corridor study was never undertaken, but in 1987, City Council requested the highway department to include Wonju Street Extension in the City's six-year highway improvement plan. 1988 - Subject property was requested for rezoning from RM-1 to C-1. Proffered condition was that the existing structure will not be torn down and replaced. Planning staff recommended denial for the same reasons identified in 1984. Planning Commission recommended denial of the rezoning on a split 3-3 vote. While some members were opposed to the rezoning, other members felt that because the property was less desirable for residential use, the C-1 zoning would serve as a transition between the C-2 area and the remaining residential properties on Colonial Avenue. City Council approved the rezoning request to C-1 with the proffered condition. planning Commission public hearing was hel(l on 6/4/97. Mr. James Cromwell, Attorney addressed the Commission and presented the rezoning request on behalf of the petitioners. Mr. Cromwell advised that Mr. Shulda had owned the property for about six months and had purchased it with the intent of being able to operate his business, but later found that he could not. Therefore, he was pursuing a rezoning. He advised that his client intended to operate a small food store and other incidental supplies for the Indian community and did not expect much traffic. There was discussion by the planning staff and the Commission regarding various issues, including access, traffic congestion, conflict with the planned Wonju Street Extension, appropriateness of the property for commercial development, and the availability of other commercially zoned land. There II. Members of Council Page 3 was no resident opposition to the proposed rezoning request. The Planning Commission voted 6-0 to recommend denial of the rezoning request, Messrs. Butler, Chrisman, Marietta, Rife and Mrs. Duerk and Coles voting to deny the rezoning; Mr. Hill was absent. Issues: Zoning is C-1, conditional. Condition is that the existing structure will not be torn down and rePlaced. Adjacent zoning isa mixture of commercial (C-1 and C-2) and residential (RM-1 and RM-2). Land use is a single-family house. City zoning files show nO record of business activity for the property. Adjacent land uses are a mixture of single-family residences and commercial businesses, both office and retail. Utilities for water and sewer are available. Storm drainage facilities are located at Winthrop Avenue and 23rd Street. The system is partially a private system owned by Towers Mall. ' Access to the property would be through an existing 1 O-foot alley which has been improved -to a width of 18 feet in conjunction with the adjacent commercial development. In 1984, a traffic count for the alley indicated that it was near capacity in accommodating traffic volumes at a satisfactory level of service (300 vehicles). The intersection of 23rd Street and Colonial Avenue also is very congested. Wonju Street Extension is identified as a high priority in the City's 1993 Thoroughfare Plan and has been requested by the City to be included in VDOT's Six Year Plan. At present VDOT funding has not been allocated; however, the project is expected to be undertaken within the next five to ten years. The proposed extension would affect the subject property. Neighborhood is primarily single-family residences. There is no organized neighborhood organization. Past rezoning requests have not been strongly opposed by residents, but concerns for traffic and flooding have been noted. G. Comprehensive Plan recommends that: Neighborhood character and environmental quality should be protected. Possible changes in land use in or near residential areas should be carefully evaluated and designed to conserve and enhance neighborhood quality. Development of new or existing commercial areas in the city should be carefully planned and designed to promote quality development and good land use. III. Members of Council Page 4 Expansion of Roanoke's transportation systems should be carefully coordinated with future land use goals. Alternatives: B. Planning Commission recommend denial of the rezoning request. Zoning remains C-l, Office District, subject to the condition that the existing building will be used for a commercial business. Other properties already zoned C-2 are available for rent or development as a retail business. Land use is restricted to those uses permitted within the C-1 district. These uses include single and duplex residences, general/professional offices, medical clinics, and financial institutions to name a few. Utilities are available. Development of the subject property for office use will still require storm water management on the property. Access still would have to be provided through the rear alley. Improvements would be required for any commercial use of the property. Wonju Street Extension. requested for inclusion in the Six Year Transportation Improvement Plan, would directly affect the subject property and require its removal. ~ is transitional. Maintenance of residential properties on Colonial Avenue is still an issue. 7. Comprehensive Plan would be followed. B. Planning Commission recommend approval of the rezoning request. Zoning becomes C-2, c0nditi0npl Proffered conditions address the development of, the access for, and the use of the property. 2. Land uses permitted would be general retail commercial, as well as offices Utilities are available for water and sewer. Storm water would have to be managed on site. Access from the alley for commercial uses is an on-going concern. The alley is already at or near its traffic capacity and the intersection of the alley, 23rd Street and Colonial Avenue, is heavily congested. 5. Wonju Street Extension is a priority project and has been requested for inclusion IV. Members of Council Page 5 in VDOT's Six Year Transportation Improvement Plan. The project would extend Wonju Street through the property and require its acquisition. 6. Neighborhood is affected by continued piecemeal zoning along Colonial Avenue. 7. Comprehensive Plan is not followed. Recommendation: City Planning Commission recommended that City Council deny the rezoning request by a vote of 6-0 (Mr. Hill absent). The issue ofcommerciai zoning on C~lonial Avenue has been a major one since the 1970s when Wonju Street and the Webber Expressway were constructed. The Planning Commission has consistently recommended denial of the commercial requests on the basis of access, traffic, storm water management, neighborhood encroachment, and the proliferation of strip commercial development. The properties fronting on Colonial Avenue, while not highly desirable as residential properties, are not suitable for additional commercial development. In addition, the extension of Wonju Street is a high priority project included in the City's comprehensive plan as part of the 1993 Thoroughfare Plan. This highway project will immediately affect the subject property and the intersection of Wonju and Colonial Avenues. Other appropriately commercially zoned property is available in the area for the operation of a retail business. Respectfully submitted, Gilbert E. Butler, Jr., Chairman Roanoke City Planning Commission Vogel &: Cromwell, L.L.C. Roanoke VA IN T~E COUNCIL OF T~E CITY OF ROANOKE. VIRGINIA IN RE: Rezoning of a tract of ) land lying in the City of ) Roanoke, Virginia, at ) 2315 Colonial Avenue, SW, ) (Tax Number 1270541), ) from C-1 Conditional ) to C-2 Conditional. ) FIRST AMENDED PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Apurva B. Shukla and Chhaya A. Shukla, own land in the City of Roanoke containing 0.15 acres, more or less, located at 2315 Colonial Avenue, SW, Roanoke, Virginia 24015. (Tax Number 1270541). Said tract is currently zoned C-1 Conditional. A map of property to be rezoned and adjacent parcels is attached as Exhibit A. Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the said property be rezoned from C-1 Office District to C-2 Commercial District, for the purpose of permitting the property to be used for commercial or any of the other permitted uses under the C-2 Commercial District. The Petitioners believe the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will: 1. Permit an extension of the zoning of the adjacent property which currently has been zoned C-2 Conditional; 2. Promote the highest and best use of the subject tract; and Vogel & Cromwell, L.L.C. Roanoke VA 3. Properly reflect the nature and character of the adjacent area. The Petitioners hereby proffer and agree that if the said tract is rezoned as requested, the rezoning will be subject to, and the Petitioners will abide by, the following conditions: 1. The existing building will be rehabilitated for retail use and not expanded. In the event of total damage to the property, any replacement structure will be similar in size, design, and location. 2. Parking and vehicular access will be restricted to the rear of the structure. There will be no vehicular access from Colonial Avenue. 3. Use of the property will be restricted to a general retail establishment primarily engaged in the retail sale of merchandise, goods, or products (including nonperishable foods) except automobiles, trucks or construction equipment, or to general, professional or medical offices. Attached as Exhibit B are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Vogel & Cromwell, L.L.C. Roanoke VA Respectfully submitted this day of , 1997. Respectfully submitted, APURVA B. SHUKLA AND CHHAYA A. SHUKLA Shukla By: . ~ ~romwell ~Vogel & Cromwell, P.O. Box 18188 Roanoke, Virginia (540) 982-1220 L.L.C. 24014 2315 Colonial Avenue, SW Roanoke, VA 24015 EXHIBIT A 2315 Colonial Ave., S.W. -- Tax Number 1270541 ,, I ' ' i I I "/" /" ,. /,, /,, 7 Property to be rezoned Adjacent property · IRON PIN FOUND 0 IRON PIN SET · DEEDED POINTS ( ) DEEDED CALLS ClX:LIT IIqL,M ~ COfl~CI.4L USE ffi: Z315 rnlffillM. AVl;, $.W, - ! O' ALLEY N55'46'00'~ 50.00' LOT 40 2.0' % ACROSS FROM WONJU ST. S.W. ONE $1'ORY RESIDENCE 12315 S55'46'00'w 50.00' 6.3' LOT 42 COLONIAL A VENUE Scole loFT" DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION P. O. BOX 3071 SALEM, 24153 June 3, 1997 FRED ALTIZER. JR. DISTRICT ADMINISTRATOR Mr. Robert K. Bengtson Traffic Engineer, City of Roanoke Traffic Engineering Department 1802 Courtland Road, N.E. Roanoke, VA 24012 Dear Bob: From the attached sketch, it would appear that the rezoning of the proposed property is in direct conflict with the proposed Wonju extension. In my opinion this remains a very important future project for the citizens of the Roanoke Valley in order to maintain an efficient traffic network. Rezoning of this property may add substantial complications if this ultimate Wonju extension becomes a reality. Please call me at (540) 387-5348 to discuss this at your convenience. Sincerely, FCA/ab Attachment c: Martha P. Franklin JeffEchols w/att. Fred Altizer, Jr. District Administrator TRANSPORTATION FOR THE 21 ST CENTURY THE ROANOKE Ad Number: Publisher's Fee: STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undemigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 'NOTICE OF PUBUC HEARING TO WHOM tT MAY CONCERN: Pumuant to the provisions'of Article VII of Chapter 36.1, ~ of the City of I~eon~e (1979) a~ amended, the Coun- cil of the City of Roanoke will hold a Public HeMIi~ on Mon- day, July 21, $997, et 7:00 p.m., In the Council Chamber In the Municipal 8ulldl~, 215 Church Avenue, S.W., on the question.of re~ from C-1, Office District, to C-2, General Commercial Dletrlct, the follow- lng pro~. That certain ~mct of ~and Iouetnd et 231~ Co~onlM Ave- ue,.$.W., and beMIn~ Official ce~Mn proffered condl~)n~. A copy of this propo~ is al3te for publl~ InNNIctton In the 456, Municipal 8ulfl:lln~. All parfle~ In tnto~eet may appear on the ahuve date and be heard on the quea~on. GIVEN under my hand thl~ day of-July, 1997. Mary F. Pa~ker, C/ty Clerk (591580) Witness, this Authorized Signature Classified Sales Manager NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, July 21, 1997, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from C-l, Office District, to C-2, General Commercial District, the following property: That certain tract of land located at 2315 Colonial Avenue, S.W., and bearing Official Tax No. 1270541, subject to certain proffered conditions. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this lst day of ~U]Y , 1997. Mary F. Parker, City Clerk. Publish in the Roanoke Tribune, once on Thursday, July 10, 1997. Send publisher's affidavit to: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 James R. Cromwell, Attorney Vogel & Cromwell, L.L.C. P. O. Box 18188 Roanoke, Virginia 24014 Publish in the Roanoke Times, once on Thursday, July 3, 1997, and once on Thursday, July 10, 1997. Send publisher's affidavit to: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 James R. Cromwell, Attorney Vogel & Cromwell, L.L.C. P. O. Box 18188 Roanoke, Virginia 24014 Terry Steer- Classified Advertising 07/01/97 1~ 540/981-3415 ~J July 1, 1997 The Roanoke Times Acct: 9821220crom Ph: 982-1220 Vogel & Cromwell, LLC P.O. Box 18188 Roanoke VA Paytype BL Source FX Start 07/03/97 DC, Name: Cromwell, Esq., James Class Rate: Disp Rate: CreditStatus: 24014 Reply Reques! Rate LE Legals Rep: 31 Class 10 Legals E~] TFN Issues 2 Rate lss 2 Stop 0'7/10/97 Lines ........ Depth ....... Columns ...... Graphic ..... St Word~ E] BonedAd Copy Line NOTICE OF PUBLIC HE PO # ~ OnHold SortString [--] ManualSort TearSheets ProductCode r-] Receipt r~ Movable Comments 152 35 3.01 0 0 0 Price Discount FreeDay Net St Tax FedTax Total Payment App Ct. D Kill Ad Reason for Discount 112.00 0.00 0 112.00 0.00 0.00 112.00 0.00 0.00 0.00 NOTICE OF PUBLIC HEARING TO Wt~JM I! MAY CONCERN: Pl~rSUaflt to the Peovisions of Allicle VII o! Chapter Code u~ the C~ty of Roanoke (1.979) as amended, the Coun cil of tho City of Roanoke will hold a Pubbc Heanng un Men - day, July 21., 1.99r, at 7:00 p.m., in tho Council Chamber in the Municipal Rudding, 25.5 Church Avenue, $.W., on the question of rezoning from {]-1, Office District, to C-2, Ganeral Commermal Dist~ct, the follow- ing propecly: That certain tract oI land located at 2315 Colonial Ave- nue, S.W., and beanng 01t~cial Tax No 1270541, subject to ceelain prolf~ed condiliens. A copy of this proposal is avail able for public inspection in the Office ef the City Clerk, Room 456, Municipal Building. NI patties in interes; may appear on the above date and be heard on the question. GIVEN ender my band tl, s 1.st day of July, 1.997. Ma~j F. Parker, City Clerk (591.580) ~3:42 PM [~2/2 591580 JUL-01-199'7 15: 44 540/981-3415; P. 02 Terry Steer - Classified Advertising I~ 540/981-3415 DAli::' Tuesday, July 1, 1997 TO: FAX: Mary Parker, City of Roanoke 853-1145 FROM: Terry Steer - Classified Advertising PAGES: 2 JUK-01-1997 15:46 548/981-3415 July 1,1997 ®3:45 PM ~1/2 MEMC LOCATION PER ROANOKE CITY CLERK'S OFFICE P.01 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 2, 1997 File #51 James R. Cromwell, Attorney Vogel & Cromwell, L.L.C. P. O. Box 18188 Roanoke, Virginia 24014 Dear Mr. Cromwell: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on Monday, July 21, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., on the request of Apurva B. And Chhaya A. Shukla that a tract of land located at 2315 Colonial Avenue, S. W., described as Official Tax No. 1270541, be rezoned from C-1, Office District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioners. The City Planning Commission has recommended denial of the request inasmuch as commercial zoning on Colonial Avenue has been a major issue since the 1970's when Wonju Street and the Webber Expressway were constructed. The Planning Commission has consistently recommended denial of the commercial requests on the basis of access, traffic, storm water management, neighborhood encroachment, and the proliferation of strip commercial development. The properties fronting on Colonial Avenue while not highly desirable as residential properties, are not suitable for additional commercial development. H:~REZONING,9/MULY.W PO James R. Cromwell, Attorney Vogel & Cromwell, L.L.C. July 2, 1997 Page 2 In addition, the extension of Wonju Street is a high priority project included in the City's comprehensive plan as part of the 1993 Thorouqhfere Plan. This highway project will immediately affect the subject property and the intersection of Wonju and Colonial Avenues. Other appropriately commercially zoned property is available in the area for the operation of retail. A copy of the City Planning Commission report may be obtained by calling the City Clerk's Office at 853-2541. MFP:sm Enc. pc: Sincerely, Mary F. Parker, CMC/AAE City Clerk Mr. James G. Pappas and Ms. W. Hope Player, 2302 Colonial Avenue, S. W., Roanoke, Virginia 24015 Colony Properties Ltd., Co., 2402 Stanley Avenue, S. E., Roanoke, Virginia 24014 Mr. and Mrs. Douglas Hunley, 3333 Pasley Avenue, S. W., Roanoke, Virginia 24015 Mr. and Mrs. Vinay Phongphila, 2320 Winthrop Avenue, S. W., Roanoke, Virginia 24015 M & W Properties, Inc., c/o Mr. Robert Woodward, 3322 Brambleton Avenue, S. W., Roanoke, Virginia 24018 Virginia Department of Transportation, District Office, 731 Harrison Avenue, Salem, Virginia 24153 H:~REZ(3NING.~J ULY.WPO MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 2, 1997 File #51 James R. Cromwell, Attorney Vogel & Cromwell, L.L.C. P. O. Box 18188 Roanoke, Virginia 24014 Dear Mr. Cromwell: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on Monday, July 21, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., on the request of Apurva B. And Chhaya A. Shukla that a tract of land located at 2315 Colonial Avenue, S. W., described as Official Tax No. 1270541, be rezoned from C-1, Office District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioners. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request for rezoning. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Agent, City Planning Commission, at 853-2344. H:~REZONING.eTMULY.WPD James R. Cromwell, Attorney Vogel & Cromwell July 2, 1997 Page 2 It will be necessary for you, or your representative, to be present at the July 21 public hearing. Failure to appear could result in a deferral of the matter until a later date. MFP:sm Enc. Sincerely, Mary F. Parker, CMC/AAE City Clerk H:~:~E;ZONING.O?~,JULY.WPO MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk May 27, 1997 File #51 Gilbert E. Butler, Jr., Chair City Planning Commission 2416 Wycliffe Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Butler: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from James R. Cromwell, Attorney, representing Apurva B. Shukla and Chhaya A. Shukla requesting that a tract of land located at 2315 Colonial Avenue, S. W., described as Official Tax No. 1270541, be rezoned from C-1, Office District, to C-2, General Commercial District, subject to conditions proffered by the petitioners. Sincerely, Mary F.~arker, City Clerk CMCIAAE MFP:sm Enc. Gilbert E. Butler, Jr. May 27, 1997 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council James R. Cromwell, Attorney, Vogel & Cromwell, LLC, P. O. Box 18188, Roanoke, Virginia 24014 Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney Vogel & Cromwell, L.L.C. Roanoke VA IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA IN RE: Rezoning of a tract of ) land lying in the City of ) Roanoke, Virginia, at ) 2315 Colonial Avenue, SW, ) (Tax Number 1270541), ) from C-1 Conditional ) to C-2 Conditional. ) FIRST AMENDED PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Apurva B. Shukla and Chhaya A. Shukla, own land in the City of Roanoke containing 0.15 acres, more or less, located at 2315 Colonial Avenue, SW, Roanoke, Virginia 24015. (Tax Number 1270541). Said tract is currently zoned C-1 Conditional. A map of property to be rezoned and adjacent parcels is attached as Exhibit A. Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the said property be rezoned from C-1 Office District to C-2 Commercial District, for the purpose of permitting the property to be used for commercial or any of the other permitted uses under the C-2 Commercial District. The Petitioners believe the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will: 1. Permit an extension of the zoning of the adjacent property which currently has been zoned C-2 Conditional; 2. Promote the highest and best use of the subject tract; and Vogel & Cromwell, L.L.C. Roanoke VA 3. Properly reflect the nature and character of the adjacent area. The Petitioners hereby proffer and agree that if the said tract is rezoned as requested, the rezoning will be subject to, and the Petitioners will abide by, the following conditions: 1. The existing building will be rehabilitated for retail use and not expanded. In the event of total damage to the property, any replacement structure will be similar in size, design, and location. 2. Parking and vehicular access will be restricted to the rear of the structure. There will be no vehicular access from Colonial Avenue. 3. Use of the property will be restricted to a general retail establishment primarily engaged in the retail sale of merchandise, goods, or products (including nonperishable foods) except automobiles, trucks or construction equipment, or to general, professional or medical offices. Attached as Exhibit B are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this ~ day of F~ , 1997. Vogel & Cromwell, L.L.C. Roanoke VA Respectfully submitted, APURVA B. SHUKLA AND CHHAYA A. SHUKLA (~ames R. Cromwell ~Vogel & Cromwell, P.O. Box 18188 Roanoke, Virginia (540) 982-1220 Apu~va B. Shukla Chhaya A. S~u~kla 2315 Colonial Avenue, SW Roanoke, VA 24015 L.L.C. 24014 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Apurva Shukla for a tract of land at 2315 Colonial Avenue, S.W. )AFFIDAVIT Official Tax No. 1270541, rezoned from C-1 to C-2 ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of, her own personal knowledge. Affidavit states that, pursuant to the provisions of. Section 15.1-341, Code of Virginia, (1950), as amended, on behalf, of'the Planning Commission of'the City of'Roanoke, she has sent by first-class mail on the 23rd day of'May, 1997, notices of,a public hearing to be held on the 4th day of'June, 1997, on the rezoning captioned above to the owner or agent of'the parcels listed below at their last known address: Parcel Owner's Name 1271006 James G. Pappas W. Hope Player 1270542 Colony Properties Ltd. Co. 1270540 Douglas and Martha Hunley Mailing Address 2302 Colonial Avenue, SW Roanoke, VA 24015 2402 Stanley Avenue, SW Roanoke, VA 24014 3333 Pasley Avenue, SW Roanoke, VA 24015 1270518 1270519 1270620 Vinayand Pheng Phongphila 2320Winthrop Avenue, SW Roanoke, VA 24015 Xiao Xiu Ming and Zheng Li Yun 2314 Winthrop Avenue, SW Roanoke, VA 24015 M & W Properties, Inc. c/o Robert Woodward 3322 Brambleton Avenue, SW Roanoke, VA 24018 VDOT 731 Harrison Avenue District Office Salem, VA 24153 ~ Martha Pace Franklin NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, June 4, 1997, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Apurva B. Shukla and Chhaya A. Shukla, represented by James R. Cromwell, Attorney, that a tract of land located at 2315 Colonial Avenue, S.W., bearing Official Tax No. 1270541 be rezoned from C-I, Office District to C-2, General Commercial District, such rezoning to be subject to certain conditions proff'ered by the petitioner. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, May 20, 1997 and Tuesday, May 27, 1997 Please bill: James R. Cromwell Vogel & Cromwell, LLC P. O.Box 18188 q ~'.~ -/a~O Roanoke, VA 24014 Please send affidavit to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1230 (fax) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk May 7, 1997 File #51 John R. Marlles, Agent City Planning Commission Roanoke, Virginia Dear Mr. Marlles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am attaching copy of a petition from James R. Cromwell, Attorney, representing Apurva B. Shukla and Chhaya A. Shukla, requesting that a tract of land located at 2315 Colonial Avenue, S. W., described as Official Tax No. 1270541, be rezoned from C-1, Office District, to C-2, General Commercial District. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:sm Attachment John R. Marlles, Agent City Planning Commission May 7, 1997 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council James R. Cromwell, Attorney, Vogel & Cromwell, LLC, P. O. Box 18188, Roanoke, Virginia 24014 Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney Vogel & Cromwell, L.L.C. Roanoke VA IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA IN RE: Rezoning of a tract of ) land lying in the City of ) Roanoke, Virginia, at ) 2315 Colonial Avenue, SW, ) (Tax Number 1270541), ) from C-1 Conditional ) to C-2 Conditional. ) PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Apurva B. Shukla and Chhaya A. Shukla, own land in the City of Roanoke containing 0.15 acres, more or less, located at 2315 Colonial Avenue, SW, Roanoke, Virginia 24015. (Tax Number 1270541). Said tract is currently zoned C-1 Conditional. A map of property to be rezoned and adjacent parcels is attached as Exhibit A. Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the said property be rezoned from C-1 Office District to C-2 Commercial District, for the purpose of permitting the property to be used for commercial or any of the other permitted uses under the C-2 Commercial District. The Petitioners believe the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will: 1. Permit an extension of the zoning of the adjacent property which currently has been zoned C-2 Conditional; 2. Promote the highest and best use of the subject tract; and Vogel & Cromwell, L.L.C. Roanoke VA 3. Properly reflect the nature and character of the adjacent area. The Petitioners hereby proffer and agree that if the said tract is rezoned as requested, the rezoning will be subject to, and the Petitioners will abide by, the following conditions: 1. The existing building will not be torn down and replaced. Attached as Exhibit B are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this ~- day of /~ , 1997. Respectfully submitted, APURVA B. SHUKLA AND CHHAYA A. SHUKLA Apurva B. Sh~k-la By: g ell, L.L.C. P.O. Box 18188 Roanoke, Virginia 24014 (540) 982-1220 A. Shukla f -- 2315 Colonial Avenue, SW Roanoke, VA 24015 EXHIBIT A 2315 Colonial Ave., S.W. -- Tax Number 1270541 /$ / /~ / '$ ,6 / ,, / ,6 c~o~AL Property to be rezoned Adjacent property OFFICIAL TAX NUMBER 1271006 1270542 1270540 1270518 1270519 1270520 EXHIBIT B OWNER'S NAME AND MAILING ADDRESS James G. Pappas, Jr. 2302 Colonial Avenue, SW Roanoke, VA 24015 Colony Properties Limited Company 2311 Colonial Avenue, SW Roanoke, VA 24015 Douglas and Martha Hunley 2319 Colonial Avenue, Sw Roanoke, VA 24015 Vinay & Pheng Phongphila 2320 Winthrop Avenue, SW Roanoke, VA 24015 Xiao Xiu Ming & Zheng Li Yun 2314 Winthrop Avenue, SW Roanoke, VA 24015 M & W Properties, Inc. 2310 Winthrop Avenue, SW Roanoke, VA 24015 Virginia Department of Transportation District Office 731 Harrison Salem, VA 24153 WILBURN C. DIBLING, JR. CITY ATFORN EY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL:cityatly @ci.roanoke.va.us August 13, 1997 RECEt~r~v~'n CITY q~~~FF1CE "STkYENj: TALEVi GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY A~rORN£YS FEDERAL EXPRESS and CERTIFIED MAlL - RETURN RECEIPT REQUESTED Chief, Voting Section Civil Rights Division Department of Justice 320 First Street, N.W. Room 818A Washington, D. C. 20001 Re: Submission under §5 of the Voting Rights Act - Request for Expedited Consideration of Bond Election to be held in the City of Roanoke, Virv. inia. on November 4. 1997 Dear Sir or Madam: Pursuant to the requirements of Section 5 of the Voting Rights Act of 1965, as amended, I am requesting, on behalf of the City Council of the City of Roanoke, Virginia, that your Office provide expedited consideration for and approval of a bond election to be held in the City of Roanoke on November 4, 1997. This letter is being sent by Federal Express to expedite your response. You will receive the same letter by Certified Mail, Return Receipt Requested, in several days. The City Council has adopted a Basic Capital Improvement Program in the amount of $270,980,797 for the City for Fiscal Years 1998-2002. A portion of the Program will be financed by the issuance of $39,030,000 aggregate principal amount of general obligation bonds of the City. Pursuant to §47 of the City Charter, issuance of these general obligation bonds requires approval by affirmative vote of a majority of the qualified voters of the City voting on the question at an election called for such purpose. Chief, Voting Section Civil Rights Division August 13, 1997 Page 2 By Ordinance No. 33497-072197, adopted July 21,1997, a copy of which is attached hereto as Attachment 1, Roanoke City Council authorized the issuance of $39,030,000 principal amount of general obligation bonds of the City for the purpose of providing funds to defray the cost to the City of a portion of its Capital Improvement Program for Fiscal Years 1998-2002. By Ordinance No. 33498-072197, also adopted on July 21,1997, a copy of which is attached hereto as Attachment 2, Roanoke City Council directed and provided for the holding of an election in the City on Tuesday, November 4, 1997, to determine whether the qualified voters of the City will approve Ordinance No. 33497-072197. By Order entered July 23,1997, a copy of which is attached hereto as Attachment 3, the Circuit Court for the City of Roanoke ordered the bond election requested by the Council. The November 4, 1997, bond election, including but not limited to, qualifications of voters and registration, election procedures, form of ballot and absentee ballots will be conducted in full accordance with Title 24.2, ~, Code of Virginia (1950), as amended. Prior to adopting Ordinance Nos. 33497-072197 and 33498-072197, City Council held a public heating on July 21, 1997. Such public hearing was advertised in the Roanoke Times & World News, a newspaper of general circulation published in the City, on July 7 and July 14, 1997, and a copy of such advertisement is attached hereto as Attachment 4. For your additional reference, I am enclosing a copy of §47 of the City of Roanoke Charter, which is referred to in the enclosed ordinances, as Attachment 5. As the City of Roanoke has a significant minority population, I am providing you with the names of two minority group members who are familiar with the proposal and who have been active in the political process. These individuals are The Reverend Noel C. Taylor, 2302 Florida Avenue, N.W., Roanoke, Virginia 24017 (703-563-1444), and Dr. Wendell H. Butler, 2118 Andrews Road, N.W., Roanoke, Virginia 24017 (703-344-7968). We must receive your response by October 1, 1997, in order to properly advertise the bond election. It is requested that expedited consideration of this request be given pursuant to the procedures for the administration of Section 5 of the Voting Rights Act (28 C.F.R. §51.34). Should we not receive your approval by October 1, 1997, we will be compelled to assume your approval and proceed with advertising and other details of the bond election. If you should desire further information with respect to this matter, please feel free to contact me or Louella C. Thaxton, General Registrar, 109 Municipal north, 215 Church Avenue, S.W., Roanoke, Virginia 24011, 703-981-2281. Chief, Voting Section Civil Rights Division August 13, 1997 Page 3 Thank you for your expedited consideration of this matter. Very truly yom's, Wilburn C. Dibling, Jr. City Attorney WCD:f Enclosures CC~ Gilbert E. Butler, Jr., Secretary, Roanoke City Electoral Board Dr. Wendell H. Butler rend Noel C. Taylor · Thaxton, General Registrar arker, City Clerk Donald G. Gurney, Esquire IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33497-072197. AN ORDINANCE authorizing the issuance of Thirty-Ni~:2 :vlillion Thirty Thousand Dollars ($39,030,000) principal amount of general obligation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to deft'ay the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing; and providing for an emergency. WHEREAS, the Council of the City of Roanoke, Virginia (the "City"), deems it necessary for the preservation of the public health and safety and for the usual daily operation of the municipal government that immediate provision be made for the raising of funds to be applied, with or without other funds, to defray the cost to the City of certain necessary penmment public improvements, and that this ordinance should become effective upon its passage; THEREFORE, BE 1T ORDAINED by the Council of the City of Roanoke, Virginia, as follows: 1. It is deemed expedient and necessary m the judgment of the Council of the City. to issue and sell general obligation bonds of the City in the principal amount of THIRTY- NINE MILLION THIRTY THOUSAND DOLLARS ($39,030,000) for the purpose or' -- ATTACHMENT 1 providing funds to be applied, with or without other funds, to defray the cost to the City of acquisitions, construction, additions, betterments, extensions and improvements of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing. If upon completion of any of such needed permanent public improvements, there remains any unexpended balance of the mount of bond proceeds allocated therefor, such balance may be used for other needed public improvements set forth in this paragraph, as determined by the Council of the City. 2. Pursuant to Section 47 of the Charter of the C~ty, there are hereby authorized to be issued general obligation bonds of the City in an aggregate principal amount not exceeding $39,030,000 for the purpose of raising moneys to pay the cost of the permanent public improvements set forth in paragraph I hereof. The full faith and credit of the City is pledged to the payment of the principal and interest of such bonds. 3. The Council shall by resolution adopted from time to time prescribe the amount of such bonds to be issued from time to time and the form thereof, and all other details with respect thereto, in ac¢orihmc, e with law. 4. Such bonds shall not be issued unless and until this ordinance has been approved by tim ,ffirm,tive vote of a majority of the qualified voters of the City voting in an election to be called in the manner provided by the Charter of the City to be held on November 4, 1997. S. In order to provide for the public health and safety and for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in force and effect upon its passage. ATTEST: City Clerk H :~ne, a.~'m~oota~f. 1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33498-072197. AN ORDINANCE directing and providing for the holding of an election in the City of Roanoke, Virginia, to determine whether the qualified veers of the City of Roanoke, Virginia will approve Ordinance No. 33497-072197, duly adopted by the Council of the City of Roanoke on July 21, 1997, providing for the issue of certain general obligation bonds of the City of Roanoke; and providing for an emergency. WHEREAS, the Council (the "Council") of the City of Roanoke, Virginia (the "City"), deems it necessary for the preservation of the public health and safety and for the usual daily operation of the municipal government that immediate provision be made for the raising of funds to be applied, with or without other funds, to defray the cost to the City of certain necessary permanent public improvements, set out in Ordinance No. 33497-072197. duly adopted by the Council on July 21, 1997, and that this ordinance should become effective upon its passage. THEREFORE, BE IT ORDAINED by the Council ofthz City of Roanoke, Virginia, as follows: 1. IMmure to ,%ration 47 of the Charter of the City, an election shall be held m the City on November 4, 1997 to determine whether the qualified voters will approve an ordinance, duly adopted by the Council on July 21, 1997, entitled: -- ATTACHMENT 2 - "No.33497-072197 AN ORDINANCE authorizing the issuance of Thirty- Nine Million Thirty Thousand Dollars ($39,030,000) principal amount of general obligation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildi~c.gs, economic development, parks, public schools, storm drams, streets and sidewalks, and acquisition of real property for the foregoing; and providing for an emergency." 2. Such election shall be conducted and the results ascertained and certified in the manner prescribed by law for the conduct of special elections. 3. The Secretary of the Electoral Board of the City is hereby directed to give public info _r~n_~ation of such election, setting forth the time and place thereof by publishing notice of the same to which shall be attached an attested copy of this ordinance in a newspaper of general circulation in the City and published in the City at least ten (10) days before the date of the election. 4. The Electoral Board of the City shall forthwith cause proper ballots to be prepared for u,m at stroh election, and such ballots shall be in substantially the following form: COMMONWEALTH OF VIRGINIA OFFICIAL BALLOT CITY OF ROANOKE SPECIAL ELECTION TUESDAY, NOVEMBER 4, 1997 BOND ELECTION QUESTION: Shall Ordinance No. 33497-072197, adopted by the Council of the City of Roanoke on July 21, 1997, entitled: "AN ORDINANCE authorizing the issuance of Thirty-Nme Million 'rltirty Thousand Dollars ($39,030,000) principal amount of general oblieation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drams, streets and sidewalks, and acquisition of real property for the foregoing; and providing for an emergency.", be approved? [] YES ~ NO 5. The City Clerk is hereby authorized and directed to forward as soon as practicable a certified copy of this ordinance as adopted by the Council to the State Board of Elections in accordance with Se~don 24.2-684, Code of Virginia (1950), as amended, and to the Electoral Board of the City. 6. In ord.' to ptovid~ for the public health and safety and for the usual daily operation ofth~ mlmi~ government, an emergency is deemed to exist, and this ordinance shall be in full forc~ and eff~t upon its passage. H:~5ONDb~-BONEI.~. i ATTEST: * c ty 3 VIRGINIA: IN THE CIRCUIT COURT FOR TI:I~ CITY OF ROANOKE ORDINANCE NO. 33498-072197 OF THE COUNCIL OF THE CITY OF ROANOKE, VIRG~ DIRECTI2', AND PROVIDING FOR THE HOLDING OF AN ELEC- TION IN THE CITY OF ROANOKE TO DETERMINE WHETHER THE QUALIFIED VOTERS OF THE CITY OF ROANOKE Wn~L APPROVE ORDINANCE NO.33497- 072197, DULY ADOPTED BY THE COUNCIL OF THE CITY OF ROANOKE ON KJLY 21, 1997, PROVIDING FOR TIiE ISSUANCE OF CERTAIN GENERAL OBLIGA- TION BONDS OF THE CITY OF ROANOKE~ AND PRO- VIDING FOR AN EMI:RGENCY. ORDER Docket No. ~ ~_c~ r came on to be heard on the motion ofMm~ F. Parker, City Clerk ofthel City of Roanoke, Vh'sini~ a munidp*l corporation orl~nized and existing under the laws of the Commonwealth of V'u'gini~, by Wilbum C. Dibling, Jr., City Attorney, that this Court order a bondl election to be held in the City of Roanoke on November 4, 1997, in accordance with the terms and'. conditions ~ forth in Ordimn~ No. 33498072197, ~utopted by the Council of the City of Roanoke i on July 21, 1997. After comidemion of the aforem~Rioned motion, the Court is of the opinion that i the motion should be ~mued. NOW, TttEREFORE, the Cou~x doth ADRJDC~ ORDER and DECB~- as follows: 1. Tlmt ~l~t~ted copies of Ordinan~ Nos. 33497-072197 and 33498-072197, both adopted by the Council of the City of Roanoke on Suly 21, 1997, be and such ordinances are hereby filed) -- ATTACltMENT 3 2. TI~ pursuant to Section 47 of the Charier of the City of Roanoke and Section 24.2- 684, Code of V'u'~inia (1950), as amended, the Roanoke City Electoral Board and the State Boar~ of Elections shall schedule and hold a bond election in the City of Roanoke on November 4, 1997 in accordance with the terms and conditions of Ordinance No. 33498-072197. 3. That the ballots for use at such election shall be in substantially the following form COMMONWEALTH OF VIRGINIA OffICIAL BALLOT CITY OF ROANOKE SPECIAL ELECTION TUESDAY, NOVEMBER 4, 1997 BOND ELECTION QUESTION: Shall Ordinance No. 3349%072197, adopted by the Council of the City of Roanoke on July 21, 1997, entitled: 'AN ORDINANCE authofim~ the issuance of Thirty-N'me Million Thirty Thousand Dollars ($39,030,000) prindpal amount of general obligation bonds of the City of Roanoke, Virginia, for the purpo~ of providing funds to defray the cost to the City of Roanoke of' needed pernmnent public improv~nents of and to public bridge~, public buildin~ economic development, parks, public sohoois, storm drains, meets and sidew~,s, and acquisition of real property for the fore~i~ and providin~ for an omergency ', be approved? [] YES [] NO '"~'.~ That the Clerk of this Court is directed to forward a certified copy of this Order and[ · the of Ordinance Nos. 334974172197 and 33498-072197 to the Roanoke City Electoral Board and State Board of Elections. ENTER: This '~'~day of July, 1997· I ask for this: City Attorney / 464 Municipal Bu/ldin8 215 Church Avenue, S. W. Roanoke, VA 24011 A COPY, TESTE ARr.HUR 8 C. RUSH. Ill r~--:~: Roanoke Tm~ & World-News AFFIDAVIT OF PERFORMANCE Notary Information: Affirmed before me, this day of ~ Notary ~~~~~__Commission Expires /~ (Date.) 201 West Campbell Avenue, P.O. Box 2491, Roanoke, Virginia 24010-2491 ATTACHMENT 4 NOTI OF PUBLIC HEARING NOTICE 18-H~REBY GIVEN, ,ureuant to Section 15.1-227.8.A of the Code of amended, thlt the Council of the Virginia, will hold apubllc heerln 21, 1997, at 7:00 P.M,, local Chamber, Municipal Bulldlncl, 215 Church A~nue, .S.. W., Roan. ok.e, Virginia ~'4011, with respect to me propoe, eo aooptlon by the Council of (I) an ordi- nance authorizing the City to contract a debt and I~.sue general obligation public Improvement bonds of the City In the prtncll:)al amount of ~9,030,000 to finance the costs of various needed public improvements of and for the City, Including acqui- sition of land therefor, for the purposes and in the amounts set forth below; provided that, if upon completion of any of such needed public improve- ments, there remains any unexpended balance of the amount of proceeds allocated therefor, such balance may be used for other needed public improvements set forth below: Purpose Amount Bridges ...................... '2,800,000 Buildings ..................... 8,202,000' Economic Development .......... 2,750,000 Parka ........................ .4~00,000 Schools ..................... 13,823,000.. Storm DraJnl ........ , ......... 2,800,000 Streets. and $1dewall~ ......... ~ '3g,030,000 and (11) an ordinance direr'ting and provldlngfor the holding of an election to determine whether the qualified, voterl of the C_lty will aPl)rove the Islu- ante o/' general ol:)llgatlon pul)lie Improvement. bondl of ~he Cl~y In the apOvH~t~ principal amount ancl for the iI~ve-ititecl The memlxrl of the public are I/Wtted to attend p.ubiie h .Nu ne and ej ew ancl prelent t v~ewl on me propMe~ erdlhirfMe. The full t _e~__'(of the prol)(x4d ordlnanc, es are file In theQIJlill M the City.Clerk, Munietp&l Build- lng, R(xllllJl~l~ 2.18 C, hur~ Avenue, 8. W. Roanoke, F. PARKER C~Ryof P.o~r~ol(e, vIr~lnl CHARTER §47 § 45. Laying out of streets. No property within the corporate limits of the city of Roanoke or within three miles of said limits (or five miles as provided by Article 2, Chapter 23, of Title 15 of the Code of Virginia, 1950, except as co any lands within the overlap- ping boundaries under the jurisdiction of any incorporated town as defined by said Article)*, as now or hereafter established, shall be laid out with streets, alleys or public easements or ways thereon, except in accordance with such rules, regulations and provisions which may have been or hereafter be established, from time to time, by ordinance of the city council. To provide for the proper and orderly development of the city and its environs the council shall have the power, by ordinance, to make and enforce rules, regulations and provisions for the laying out of such streets, alleys, public ways or easements and shall have power to require, by the recordation of plats or otherwise, that the title to land so laid out shall thereby vest in the s~id city or in such county ~m the land may be situate. Notwithntandin~ anything in this ~etion contained, the city shall not be liable for any accidenta or injuries which may occur or be sustained upon any street, alley, boulevard or way, heretofore or hereafter iald out, until and unless the said street, alley, boulevard or way shall have be~n accepted by the city, and the approval of any plan or plat shall not be taken a~ an &~cmptanem by said city of any street, alley, boulevard, way or public place sho~ on such plan or plat. ! 46. [Resorved.] F~lltm~*s mmte~ 4~ m~ ~ t~ ~n~ f~ ~ minki~ f~ ~mm~ ~ ~ ~ ~ 1~6. Ch. 573. ! ~ J 4~. ~md ~ouom; ~owinf in mntieipmtion of isou- am~ of ~mdo. ~e ~il my, in tb name ~d for ~e ~ of the city, ~ M b ~ ~n~ ~or any oM or mo~ of the f~~ ~, ~al~ To provide f~ ~ks ~d otbr ~n 51 AT'IIA CIfMEJrT 5 { 47 ROANOKE CODE recreational purposes, water supply, water works, electric lights or other lighting system, suitable equipment against fire, or for erecting or improving bridges, viaducts, school buildings, jails, city halls, fire houses, libraries, museums, and other public buildings, incinerators~ auditoriums, armories, airports and equipment and furnishinp for same; hospitals and clinics, a local bus transportation system to operate on regular schedules; grading, paving, repaying, curbing, or otherwise improving any one or more of the streets or alley~, or widening existing ones; or for locating. instituting and maintaining sewers, drains end culverts, or for any other permanent public improvement; to provide for a revolving fund of not more than five hundred thousand dollars ($500,000.00) roi' the establishment of a pool of automobiles, trucks and other automotive end movable equipment, provided, that the council shall first establish by ordinance such conditions under which the respective departments, courts, bureaus, boards, commiseione, offices and agencies of the city shall lmve the ues of such equipment es will recoup ~he smd fund within the eetimated life of each ciasa end tyoe of such equipment; provided that no such bond~ shah be issued except by ordinance adol~ted by I majority of all members of she council; no such bonds to provide for the acquisition of a supply of water to mid city and its inhabitants, or for other specific undertaking, from which the city may derive a revenue, aa provided in the Constitution of Virginia and Chapter 358 of the Acta of Assembly of 1918, as mended by Chapter 217 of the Acta of Assembly of 1930, shall be issued e.v___~ept by ordinance adopted by a majority of all members of council; but such bends shall not be irredeemable for a period gre~t~r ~ thirty, fiv~ years. The ~meil, in its diecretion, may require that an ordinance adopted by the council luthor~z~ng ~he issuance of general obli- gation bends, aa defined by the Public Finance ~ of 1991. be approved by the MYlrmative vote of the majority of the qualified voSers of the ~ity voting on the question at an election for such purl~ee to be ~ held and conducted in accordance with an ordinem~ edol~d by the council providing for such election and for giving due publlc~ty to the same and also providing by whom Su~ N~ 28 52 CHARTER and how the ballots shall be prepared and return canvassed and the result certified. In no case shall the city issue any bonds or other interest- bearing obligations which, including existing indebtedness, shall at any time exceed ten percent of the assessed valuation of the real estate in the city subject to taxation, as shown by the last preceding assessment for taxes. In determining the limitation for the city. there shall not be included the classes of indebtedness described in paragraphs IlL 12L ~3) and 141 of subsection ~a~ of Section 10 of Article VII of the Constitution of Virginia. The said council shall not endorse the bonds of any company whatsoever or make the city liable therefor. The said council shall determine the form and the manner of execution of the bonds, including any interest coupons to be attached therete. Any bonds issued under the provisions of this Charter and any interest coupons attached thereto, if so author. ized by the said council, may bear or be executed with the facsim- ile signature of any official authorized to sign or to execute such bonds or coupons. In case any law shall provide for the sealing of such bonds with the official or corporate seal of the city or of the said council or any official thereof, a facsimile of such seal may be imprinted on the bonds if' so authorized by said council, and it shall not be necemary in such case to impress such seal physi- cally upon such bonds. In case any officer whose signature or a facsimile of whose signature shall appear on any bonds or coupons shall cease to be such officer before the delivery of such bonds, such signature or such facsimile shall nevertheless be valid and sufficient for all purposes th~ same as if he had remained in office until such delivery, and any bond may bear the facsimile signature of, or may be signed by, such persons as at the actual time of the execution of such bonds shall be the proper officers to sign such bond although at the date of such bond such persons may not have I~mn such officers. When all si~atures on bonds are facsimiles, the bonds must bo autimntieat~ by an approved agent of the said council. The said bonds shall be sold by resolution of the council and the p~eesds used under its direction. Every bond issued by the coun- S~l~ N~ 2~ 53 ROANOKE CODE cil shall state on its face tbr what purpose or purposes it is issued. and the proceeds shall be applied exclusively to the purpose or purposes for which such bonds are issued. In anticipation of the is,uance of b~,~d~ under the provisions of this section or under the provisions of the Public Finance Act of 1991, as £rom time to time amended. and of the receipt of the proceeds of sale of such bond~, the council may. in the name and for the use of the city. by resolution adopted by the council, cause to be borrowed money for the purpose for which such bonds have been authorized and within the maaimum authorized amount of the bond issue. The resolution authorizing any such borrowing shall specify the maximum rate <)ir inter,at to be paid hy the city on such loan. and each such loan shall mature and be paid within five years from the date or' its .rigina[ issue. The city may. in its discretion, retire any such loans by means of current revenues, special meats, or other funds, in lieu of retitin~ them by means honda, and may. thereafter, provide for the iuuance of the mazimum amount or' bonds that has been authori--ed without reduction by the amount of such loan. retired in such manner. Negotiable notes shall be iuued for ali mona.v~ borrowed in anticipation of the issuance of bonds under this section or of the Public Finance Act of 1991. as amended, and such notes may be renewed from time to time, but all such notes shall mature within the time limited by this ~ection. The issuance of such notes and other detail* thereof shall be governed by provisions of the re~lution or .rdinance of the council authorizing such boe~owinl, not incun~i~ent with the provisions contained in this para- graph. (Acta 1962, Ch. 442. ~ t; Acta igc6, Ch. 7:3, ! 1; Acta 1970, Ch. 207, ~ 1; Acta 1985, Ch. 136, § 1; Acta 1992, Ch. 258, § SUl~. N~ ~ 54 THE RORNOKE TZ~ES P.0~×03 FAX TRANSMISSION Tt-m RoANo~ Tc, v~s P. O. Box 2491 Roanoke, Va. 24017 540-981-3416 Fax: 540-981-3415 To: Sandy Fa~ #: 853-1145 ~ Terri West Subject: Notice of Bond Election October 14, 1997 3 (including this cover sheet) Attached is a more realistic copy of the ad. Please let me know as soon as possible if we need to make any changes. Thanks. 0CT-14-1957 14:4~ 540 ~42 9~08 c36Z P.01 0CT-14-1997 14:44 THE ROANOKE TIMES Po02×03 540 542 93~8 98~ 0CT-14-1997 14:45 c~1~ ClMk. THE ROANOKE TIMES P.0~/0~ 0CT-14-1997 14:47 540 342 9308 95X TOTAL P. 03 P. 05 Terri West- The Roanoke Times ~'540-981-3415 ~3 Oct. 14, 1997 ©9:38 AM D2t2 10/14,'97 The Roanoke Thnes A~..:t: 8532541Roan Ph: 853-2541 Att: Mary Parker, Clerk 215 Church Ave SW Rm 456 Roanoke VA 24011-1536 Paytype BL Rate LE Source WA Class 10 Start 10/17/97 Issues Name: Roanoke City Clerk's Office Class Rate: Disp Rate: CreditStatus: Reply Request Legals Rep: 31 Legals ['"] TFN Ratelss 1 Stop 10/1'7/97 DC, Wolds ....... Lines ........ Depth ....... Columns ...... Graphic ..... St Word~ ~] Boxed Ad Copy Line NOTICE OF BOND ELEC SortString ~] Manual Sort TearSheets ProductCode [~] Receipt ['~ Mo. able Comments 88O 2O9 18.15 0 0 0 PO # qualvoters ['~ OnHoid Discount FreeDay Net St Tax FedTax Total Payment App Cr. Balance 35530 0.00 0 355.30 0.00 0.00 355.30 0.00 0.00 0.00 [-] Kill Ad Reason for Discount Editions 659326 OCT-14-199'7 139: 4:1. 5413-981-341~ P. 132 Terri West - The Roanoke Times I~' 540-981-.3415 DATE: Tuesday, October 14, 1997 TO: FAX: MARY PARKER, CITY CLERK 853-1145 FROM: Terri West- The Roanoke Times PAGES' 2 0CT-14-1997 09:40 540-9~1-:3415 Oct. 14, 1997 ®9:38AM [~1/2 MEMC P. NOTICE OF BOND ELECTION TO THE QUAIJb-Tg.D VOTERS OF THE CITY OF ROANOKE: TAKE NOTICE, that pursuant to Ordinance No. 33498-072197 duly passed by the Council of the City of Roanoke on July 21, 1997, an attested copy of which is set forth below, the same being an ordinance directing and providing for the holding of an election in the City of Roanoke, Virginia, to determine whether the qualified voters of the City of Roanoke will approve Ordinance No. 33497-072197, duly adopted by the Council of the City of Roanoke on July 21, 1997, an election will be held in the City of Roanoke on Tuesday, November 4, 1997, at the usual voting places and between the hours of 6:00 A.M., Eastern Standard Time, and 7:00 P.M., Eastern Standard Time, to determine whether the qualified voters will approve the following ordinance: "No. 33497-072197 AN ORDINANCE authorizing the issuance of Thirty-Nine Million Thirty Thousand Dollars ($39,030,000) principal amount of general obligation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing; and providing for an emergency." Gilbert E. Butler, Jr. Secretary of the Electoral Board of the City of Roanoke, Virginia. IN THE COUNCIL OF THE The 21st day of July, 1997. CITY OF ROANOKE, VIRGINIA, No. 33498-072197. AN ORDINANCE directing and providing for the holding of an election in the City of Roanoke, Virginia, to determine whether the qualified voters of the City of Roanoke, Virginia will approve Ordinance No. 33497-072197, duly adopted by the Council of the City 179202.1 018370 NTC of Roanoke on July 21, 1997, providing for the issue of certain general obligation bonds of the City of Roanoke; and providing for an emergency. WHEREAS, the Council (the "Council") of the City of Roanoke, Virginia (the "City"), deems it necessary for the preservation of the public health and safety and for the usual daily operation of the municipal government that immediate provision be made for the raising of funds to be applied, with or without other funds, to defray the cost to the City of certain necessary permanent public improvements, set out in Ordinance No. 33497-072197, duly adopted by the Council on July 21, 1997, and that this ordinance should become effective upon its passage. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, as follows: 1. Pursuant to Section 47 of the Charter of the City, an election shall be held in the City on November 4, 1997 to determine whether the qualified voters will approve an ordinance, duly adopted by the Council on July 21, 1997, entitled: "No. 33497-072197 AN ORDINANCE authorizing the issuance of Thirty-Nine Million Thirty Thousand Dollars ($39,030,000) principal amount of general obligation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition 179202.1 018370 NTC of real property for the foregoing; and providing for an emergency." 2. Such election shall be conducted and the results ascertained and certified in the manner prescribed by law for the conduct of special elections. 3. The Secretary of the Electoral Board of the City is hereby directed to give public information of such election, setting forth the time and place thereof by publishing notice of the same to which shall be attached an attested copy of this ordinance in a newspaper of general circulation in the City and published in the City at least ten (10) days before the date of the election. 4. The Electoral Board of the City shall forthwith cause proper ballots to be prepared for use at such election, and such ballots shall be in substantially the following form: COMMONWEALTI-I OF VIRGINIA OFFICIAL BALLOT CITY OF ROANOKE SPECIAL ELECTION TUESDAY, NOVEMBER 4, 1997 BOND ELECTION QUESTION: Shall Ordinance No. 33497-072197, adopted by the Council of the City of Roanoke on July 21, 1997, entitled: "AN ORDINANCE authorizing the issuance of Thirty-Nine Million Thirty Thousand Dollars ($39,030,000) principal amount of general obligation bonds of the City of 179202.1 018370 NrC Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing; and providing for an emergency.", be approved? [] YES [] NO 5. The City Clerk is hereby authorized and directed to forward as soon as practicable a certified copy of this ordinance as adopted by the Council to the State Board of Elections in accordance with Section 24.2-684, Code of Virginia (1950), as amended, and to the Electoral Board of the City. 6. In order to provide for the public health and safety and for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: MARY F. PARKER City Clerk. 179202.1 018370 NTC Publish in the Roanoke Times, once on Friday, October 17, 1997. Send publisher's affidavit and bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 RECEIVED CITY CLERKS I~[',~j,i OF ROANOKE INTERDEPARTMENTAL COMMUNICATION 'g7 AUG 26 P4:08 DATE: August 26, 1997 TO: FROM: Mary F. Parker, City Clerk Wilburn C. Dibling, Jr., City Attorney Public Notice of Bond Referendum Public Notice of Charter Amendment Referend-m Mary, I am attaching two public notices which should be run in The Roanoke Tim¢~ on October 17, 1997. The first public notice relates to the bond election. This public notice is required by paragraph 3 of Ordinance No. 33498-072197. The second public notice relates to the Charter amendment referendum. This public notice is required by paragraph 5 of Resolution No. 33543-081897 and § 15.2-834, Code of Virginia (1950), as amended. Thank you for seeing to the publication of these important public notices. WCD:f Attachment CCl Gilbert E. Butler, Jr., Secretary, Electoral Board Louella C. Thaxton, General Registrar H: \BONDS~M-P~OT. 1 WILBURN C. DIBLING, JR. CITY A'FrORN £Y CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853- [ 221 E-MAIL:cityatty @ci.roanoke. va.us WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY A~I'FORNEYS July 24, 1997 Donald G. Gurney, Esquire Hawkins, Delafield & Wood 67 Wall Street New York, New York 10005 Re: City of Roanoke, Virginia General Obligation Public Improvement Bond Referendum Dear Don: Ordinance no. 33497-072197 authorizing the issuance of $39,030.000 principal amount of general obligation bonds of the City and Ordinance No. 33498-072197 directing and providing for the holding of an election as to the first ordinance were adopted by City Council on July 21, 1997. On July 22, 1997, I filed the enclosed motion with the Circuit Court for the City of Roanoke, and on July 23, 1997, the Honorable Clifford R. Weckstein, Chief Judge of the Twenty-third Judicial Circuit, entered the enclosed order. Thank you for your fine cooperation in preparing these documents. I believe that the next step would be submission to the Department of Justice for preclearance. We will prepare a submission letter and forward it to you for your review. Thereai~er, the next step would appear to be the publication of the Public Notice required by paragraph 3 of Ordinance No. 33498. I would appreciate your preparing the Notice so that it can be published by the Secretary of the Electoral Board ten days in advance of the election. Please let me know if there is any other action that I need to be taking at this time. With kindest personal regards, I am Wilburn C. Dibling, Jr. City Attorney WCD/lsc Enclosure WILBURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE~ SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL:cityatty @ci.roanoke.va.us July 23, 1997 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Referendum on General Obligation Bond Issue Dear Mayor Bowers and Council Members: Today, Judge Weckstein, Chief Judge for the Twenty-third Judicial Circuit, entered an Order directing that a bond referendum be held in the City on November 4, 1997. This Office will now make a submission to the Department of Justice for preclearance under the Voting Rights Act and prepare a public notice as to the election which will be published ten days in advance of November 4, 1997. This will complete the actions required by this Office to implement Council's decision to hold a bond referendum. With kindest personal regards, I am WCD:f Sincerely yours, Wilburn C. Dibling, Jr. City Attorney W. Robert Herbert, City Manager James D. Grisso, Director of Finance Mary F. Parker, City Clerk H:\COUNCIL\L-~-~E~E.2 Roanoke City Council Regular Session July 21, 1997, 7:00 p.m. Public hearing to receive citizen comments with regard to the City's proposed Capital Improvement Program totaling $39,030,000.00 Statement of Rupert Cutler, Executive Director, Western Virginia Land Trust Mayor Bowers, Members of Council, Mr. Herbert, I am Rupert Cutler of 2865 S. Jefferson Street. My purpose this evening, as Executive Director of the Western Virginia Land Trust, is to support adequate funding for City parks and greenways. First, I would like to salute and thank City Council for approving this afternoon the proposed Valley View Boulevard Extension because it may lead to the donation of land for a badly needed Lick Run Greenway, a recreational trail and linear wildlife habitat from the new Valley View 1-581 overpass through northwest Roanoke to the Hotel Roanoke. The Western Virginia Land Trust has offered to accept that donation of land as a charitable contribution to our nonprofit foundation. If the land for the greenway is donated, we will work with others to help raise private funds to help build and develop this greenway trail and others. The main reason I am here this evening is to support the position of many greenway trail advocates I've spoken with to the effect that much more than the $250,000 currently allocated, out of the proposed $39 million city bond issue, should be spent on greenway land acquisition and greenway trail development. I and other greenway supporters are pleased with progress being made on the greenway up Mill Mountain. But frankly I've always been a bit bemused by the fact that the first greenway trail to be developed by the City of Roanoke is such a steep hill-climb! Some of us "getting along in years" will appreciate a water-level trail or two that we can run on without a major test of our endurance and lung-power, such as trails along Lick Run, Tinker Creek, and the Roanoke River. In my view, Council should encourage the City's executive staff to adopt the policy position that a city-wide network ofgreenway trails should be incorporated in the long range goals of the City Parks Department, as a set of linear parks--the Blue Ridge Parkway is a linearpart~--which will connect most of the city's neighborhood parks, so that both kids (and others) on bikes and migrating wildlife can move easily and safely between those parks. Please try to allocate at least $500,000 of the $39 million bond issue to the development of a long-needed network of greenways for the health and safety of our citizens and as a tourist-pleasing economic development investment. Thank you. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 CERTIFIED AND RETURNED RECEIPT SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #27-32-40-53-57-67-102-166-217-450 467 -514 M. Bruce Meadors, Secretary State Board of Elections 101 Ninth Street Office Building Richmond, Virginia 23219-3497 Gilbert E. Butler, Jr., Secretary Roanoke City Electoral Board 3406 Exeter Street, S. W. Roanoke, Virginia 24014 Gentlemen: I am enclosing copy of Ordinance No. 33498-072197 directing and providing for the holding of an election in the City of Roanoke, Virginia, to determine whether the qualified voters of the City of Roanoke, Virginia, will approve Ordinance No. 33497-072197, duly adopted by the Council of the City of Roanoke on July 21, 1997, providing for the issue of certain general obligation bonds of the City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~AGENDAmgT~,JULY. 21 M. Bruce Meadors Gilbert E. Butler July 23, 1997 Page 2 pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, 67 Wall Street, New York, New York 10005 The Honorable Arthur B. Crush, III, Clerk, Circuit Court Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Barry L. Key, Manager, Office of Management and Budget Diane S. Akers, Budget Administrator, Office of Management and Budget Louella C. Thaxton, Registrar H:~AGENDA.97%JULY. 2'I IN THE COUNCIL OF THE The 21st day of July, 1997. No. 33498-072197. CITY OF ROANOKE, VIRGINIA, AN ORDINANCE directing and providing for the holding of an election in the City of Roanoke, Virginia, to determine whether the qualified voters of the City of Roanoke, Virginia will approve Ordinance No. 33497-072197, duly adopted by the Council of the City of Roanoke on July 21, 1997, providing for the issue of certain general obligation bonds of the City of Roanoke; and providing for an emergency. WHEREAS, the Council (the "Council") of the City of Roanoke, Virginia (the "City"), deems it necessary for the preservation of the public health and safety and for the usual daily operation of the municipal government that immediate provision be made for the raising of funds to be applied, with or without other funds, to defray the cost to the City of certain necessary permanent public improvements, set out in Ordinance No. 33497-072197, duly adopted by the Council on July 21, 1997, and that this ordinance should become effective upon its passage. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, 1. Pursuant to Section 47 of the Charter of the City, an election shall be held in the City on November 4, 1997 to determine whether the qualified voters will approve an ordinance, duly adopted by the Council on July 21, 1997, entitled: as follows: MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 23, 1997 File #27-32.40-53-57-.67-102-166-217-450 467-514 Donald G. Gurney, Esquire Hawkins, Delafield & Wood 67 Wall~treet New York, New York 10005 Dear Mr. Gurney: I am enclosing copy of Ordinance No. 33497-072197 authorizing issuance of Thirty-Nine Million Thirty Thousand Dollars ($39,030,000.00), principal amount of general obligation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~AGENDA. eT~JULY. 21 Donald G. Gurney, Esquire Hawkins, Delafield & Wood July 23, 1997 Page 2 pc: The Honorable Arthur B. Crush, III, Clerk, Circuit Court Dr. E. Wayne Harris, Superintendent, Roanoke City F ~,lic Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Barry L. Key, Manager, Office of Management and Budget Diane S. Akers, Budget Administrator, Office of Management and Budget Louella C. Thaxton, Registrar H:~GENDA.eT~JULY. 21 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of July, 1997. No. 33497-072197. AN ORDINANCE authorizing the issuance of Thirty-Nine Million Thirty Thousand Dollars ($39,030,000) principal mount of general obligation bonds of the City of Roanoke, Virginia, for the purpose of providing funds to defray the cost to the City of Roanoke of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing; and providing for an emergency. WHEREAS, the Council of the City of Roanoke, Virginia (the "City"), deems it necessary for the preservation of the public health and safety and for the usual daily operation of the municipal government that immediate provision be made for the raising of funds to be applied, with or without other funds, to defray the cost to the City of certain necessary permanent public improvements, and that this ordinance should become effective upon its passage; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, as follows: 1. It is deemed expedient and necessary in the judgment of the Council of the City to issue and sell general obligation bonds of the City in the principal amount of THIRTY- NINE MILLION THIRTY THOUSAND DOLLARS ($39,030,000) for the purpose of providing fimds to be applied, with or without other funds, to deft-ay the cost to the City of acquisitions, construction, additions, betterments, extensions and improvements of needed permanent public improvements of and to public bridges, public buildings, economic development, parks, public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing. If upon completion of any of such needed permanent public improvements, there remains any unexpended balance of the amount of bond proceeds allocated therefor, such balance may be used for other needed public improvements set forth in this paragraph, as determined by the Council of the City. 2. Pursuant to Section 47 of the Charter of the City, there are hereby authorized to be issued general obligation bonds of the City in an aggregate principal amount not exceeding $39,030,000 for the purpose of raising moneys to pay the cost of the permanent public improvements set forth in paragraph 1 hereof. The full faith and credit of the City is pledged to the payment of the principal and interest of such bonds. 3. The Council shall by resolution adopted from time to time prescribe the amount of such bonds to be issued from time to time and the form thereof, and all other details with respect thereto, in accordance with law. 4. Such bonds shall not be issued unless and until this ordinance has been approved by the affmnative vote of a majority of the qualified voters of the City voting in an election to be called in the manner provided by the Charter of the City to be held on November 4, 1997. 5. In order to provide for the public health and safety and for the usual daily operation of the municipal govenunent, an emergency is deemed to exist, and this ordinance shall be in force and effect upon its passage. ATTE~: City Clerk H:~ncasurc$\o-bonrcf. 1 July 21, 1997 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: With this letter we are transmitting the Capital Improvement Program (CIP) document for Fiscal Years 1998 - 2002. The CIP includes a recommended bond issue in the amount of $39,030,000. We do want to bdng to your attention an adjustment to the projects to be funded in the Schools category. While the total amount of the bond issue for School projects remains the same at $13,623,000, a July 9 communication from the School Superintendent notified us of a change in the specific projects to be funded. School improvements to be included in the bond issue represent pdodty requirements in all quadrants of the City. The projects are: Huff Lane and Round Hill Improvements - $1,350,000 School Technology Equipment - $1,350,000 Asbestos Abatement for Middle School Projects - $300,000 High School Facility Study - $223,000 Elementary Classroom Additions - $1,400,000 Middle School Renovations - $9,000,000 The projects listed above will modify the School information shown on pages 117 - 122 of the CIP document. We fully support the adjusted allocation of bond funds for School projects. know. Should you have any questions about this capital improvement program, please let us Sincerely, ~- W. Robert Herbert City Manager  Griss~'o~ Director of Finance CC: E. Wayne Harris, Ed.D., Superintendent of Roanoke City Schools Mary F. Parker, City Clerk Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138 Roanoke Times & World-News AFFIDAVIT OF PERFORMANCE CITY: Affadavit Completed: Title: Notary Information: Affirmed before me, this ~]~'t" day of /~ Signat~~e) Commission Expires ( A.D. 19 47 (Date) Notary Seal 201 West Campbell Avenue, P.O. Box 2491, Roanoke, Virginia 24010-2491 !!NOTICE OF PUBLIC HEARING I! II NOTICE 1,9 HEREBY GIVEN, Pursuant to Section/ II 15.1-227.8.A of the COde of Virginia (~950), ~ II II amended, that the Council of the City ~ne,~. Virginia, will hold apul311c hearing or .-.. 21, 1997, at 7:00 P.M., local time, In me' Chamber, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of (I) an ordi- nance authorizing the City to contract a debt and issue general obligation public Improvement bonds of the City in the principal amount of $39,030,000 to finance the costs of various needed public improvements of and for the City, Including acqui- sit,on of land therefor, for the purposes and in the amounts set forth below; provided that, if upon completion of any of such needed public improve- ments, them remains any unexpended balance of the amount of proceeds allocated therefor, such balance may be used for other needed public improvements set forth below: Purpose Amount Bridges ...................... s2,800,000 Buildings ..................... 8,202,000' Economic Development .......... 2,750,000 Parks ......................... 4,800,000 Schools ........... i ......... 13,623,000. Storm Drains ........ .. .........2,800,000 Streets.and Sidewalks .......... '39,030,000 and (11) an ordinance directing and p~;ovldlngfor the holding of an election to determine whether the qualified voters of the CitY will approve the Issu- ance of' general obligation public Improvement bonds of the City In the above-stated principal amount and for the above-~tated purposes. . The members of the public are Invited to attend tht public hearing and to. appear and present th, views on the proposed ordl'nan~ee. The full te~of the propote~ ordinances are, file In the C I~IiI of the Clty. Clerk, Municipal Bull( lng, R. oo~?.'~-21S Chun:=h Avenue, $. W., HoanoKe, :~ City Clerk City of' Roanoke, Virginia ! ,!